Sebastopol City Council
February 6, 2024

CITY OF SEBASTOPOL

CITY COUNCIL

AGENDA ITEM REPORT
Meeting February 6, 2024
To: Honorable City Councilmembers
From: City Clerk
Subject: Action Minutes
Recommendation: That the City Council Consider and Approve the Request for Use of Action Minutes for All City Meetings and approve amendment to the Record Retention Schedule for Retention of City Meeting Videos
Funding: Currently Budgeted: ☐ Yes ☐ No  Not Applicable Account Code: N/A
INTRODUCTION/PURPOSE: This item is to request that City Council Discuss the Recommendation to approve use of Action Minutes versus Detailed Minutes for City Meetings.

SUMMARY: Currently, the City Clerk and the Planning Department provide detailed (almost verbatim) minutes of City Meetings. The production of "verbatim" minutes is labor intensive, and while staff has been evaluating the merits of discontinuing "verbatim" minutes for some time, it is recommended that with increased workload and priorities of the City, as well as the recommended use of raw text from either ZOOM or VITAC Closed Captioning recording as information only that could be utilized as an attachment to the action minutes, that the Council approve the use of Action Minutes for the City of Sebastopol for all City meetings.

BACKGROUND:

Minutes are the official record of a meeting and reflect the type of meeting, when and where a meeting was held, beginning and ending times, officials present and absent, issues that were discussed, what action was taken, and how members voted. There are three different types of minute format: action, summary, and verbatim/semiverbatim minutes. Action minutes reflect the action taken, including the maker and second of motions and the vote on each motion. The content of presentations and discussions are not included in action minutes. Summary minutes include the information in action minutes plus a summary of points discussed and individuals’ comments.

The amount of comments included and the concentration of the summary varies from body to body.

Minutes are not transcripts, an exact record of discussions and conversations, nor a to-do list. What they should include is:
• A description of each item of business - In the case of City Council Minutes, this is typically the title from the agenda.
• The disposition of each item – Approved, rejected, postponed, direction given, etc. • All motions, whether passed or not.

In 2015, the City Clerks Association of California (CCAC) developed “Guidelines for Preparing Minutes for Governmental Agencies” which recommends that agencies transition to action minutes, noting that action minutes are efficient, succinct, cost-effective, and more appropriately aligned with the intent of applicable Government Codes. (A copy is attached for reference).

Agenda Item Number: 4
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DISCUSSION:

The City Clerk is responsible for preparing minutes of the City Council meetings and the Planning Department staff is responsible for preparing minutes for the Planning Commission and Design Review Board meeting minutes. (Members of the Public Arts Committee and Climate Action Committee rotate the taking and preparation of the minutes). Council, Commission and Board minutes are transcribed and recorded in “almost verbatim” minute format. In addition, videos of the City Council and other City meetings are hosted on the city website through the program platforms Vimeo Live Stream and You Tube and videos are also retained in accordance with the City’s Records Retention Policy. Hosting of the videos allow for members of the public to have the ability to review past City meetings at their leisure. With the availability of videos of past City meetings, it is time to rethink the mode of recording and reporting City actions to the public.

All City meetings are recorded and as noted above are hosted on the City Website. The recordings provide a temporary record of the City proceedings. Once the minutes are approved, the recordings do not have to be retained, as the approved minutes are the official action of the City; however, the City of Sebastopol records retention policy requires the City to retain the meeting videos for one year from the date of the meeting before destruction. For easier access to past proceedings, the City has retained the videos on the City website longer than one year as a courtesy to the members of the public to access older meetings.

On average, the time to prepare verbatim minutes takes two (2) times the length of the meeting. For every hour of a meeting, it takes two hours to transcribe and edit. City staff has utilized the raw text as well as explored and utilized other programs that can transcribe an audio/video meeting to text such as Otter AI; Happy Scribe; and has also utilized the text to speech feature on Microsoft. However, for audio transcription services, the drawback is that if there is more than one speaker, it creates poor quality output for minutes as well as there are limitations on the length of the videos that can be transcribed from video to text. To record accurate minutes, the City Clerk continues to take notes during the meeting to ensure speaker names are correct and comments are noted accurately, while continuing to participate in the meeting. Using Otter AI or raw text from VITAC has helped with preparation of minutes to some degree, but as shown in the attachments, are not reliable without staff taking notes during the meeting. Therefore, the high time commitment associated with developing the minutes has often resulted in staff falling behind in this task and the approval of minutes, which typically are on the next City Council meeting agenda, can at times be on a City Council meeting a month after that specific meeting, or currently, as noted by the Planning Department, are six months behind for various meetings. Delaying approval of minutes is not fair to the public who would like to know the decisions of the City in a timely manner.

Transitioning to action minutes would streamline the minute preparation process, capture the conclusion and/or action for an agenda item, and would allow for use of staff time for other priorities of the City.

Analysis:

Factors to be considered in weighing whether to change the style of minutes utilized by any of the bodies are legal, operational, financial, and political.

Legal: In addition to being more time and cost efficient, action minutes are generally considered a “best practice” because they are more objective and thus less open to interpretation. When summary minutes are prepared, subjective judgment is used to determine which comments are included and excluded. This creates more opportunity for legal challenges than action or verbatim records. There is no legal requirement to have a record beyond that created through action minutes. Establishing action minutes as the City’s standard format will reduce exposure to challenges.

Agenda Item Number: 4
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Operational: At times the public, as well as City officials and staff find value in having minutes which provide background beyond what action minutes would contain. As noted above however, it is the action and not the discussion of the City Council, Commission, Board or Committee that is the requirement to be contained in the Official Minutes.

Financial: There is a cost to the notable amount of time expended in preparing, processing, and storing minutes.

With the budgetary constraints that is currently being experienced, as well as the projected budget deficits expected in the upcoming fiscal year, this is an opportune time to consider implementation of an official minutes standard that reduces the time spent preparing minutes. The City has utilized on line transcription services such as Otter AI (copy attached); VITAC Closed Captioning Raw Text (attached); Zoom raw text (attached), as well as reached out to the City Clerk List Serve (which is an email group comprised of City Clerks within the State of California) and based upon those that responded, found that different cities utilize different resources, and the costs vary per service. Another issue is that some services limit the lengths of meetings for transcription purposes. Examples of transcription pricing is listed below for various vendors used.

Otter AI Costs: $240.00 yearly but will only transcribe four hours (meeting video must be below four hours; therefore longer Council meetings require splitting of videos for uploading for transcription purposes)
GoTranscript Costs: $1.43 per minute for 24 hour turn around; therefore a five hour meeting would total 429.00 for one meeting
Happy Scribe: $29.00 per month but limit of 600 minutes per month of video for transcription).

Contract Employee: Currently the Planning Department utilizes a contract employee for transcription of Planning Commission Minutes. The hourly rate is $40.00 per hour and it takes approximately two hours of transcription for each hour of minutes (therefore for a two hour meeting the City is charged $180.00 for one meeting) and it has been taking at least three months or beyond for turnaround time for Planning Commission meeting minutes.

Worldly AI Costs: $150 per hour of transcription
The City is also looking into agenda management programs for the upcoming fiscal year to determine costs for agenda management that could also include minutes transcriptions. Various cities utilize outside vendors for agenda and minute management (some vendors are listed below and staff is currently researching costs for these services).

CivicPlus
Granicus
Icompass
ProudCity
Political: It is expected that some Elected or appointed members may be disappointed if their vote but not their individual comments are included in the minutes.

A recent survey of the California City Clerks Association revealed that of the 43 cities that responded to the survey, 33 were preparing Action Minutes, primarily citing the same reasons of time and resource savings. In the end, the consistent purpose behind requests for minutes, whether by the public, outside agencies, and internal auditors, is to confirm the actions taken by the City Council only.

City Council / General Plan Goals:

This item reflects the City Council Goals and Values as listed below:

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Goal 5: Provide Open and Responsive Municipal Government Leadership

5.3.3. Encourage and increase public awareness of City Policies, decisions, programs and all public processes and meetings, by investigating effective methods of communication and obtaining feedback from the community.

PUBLIC COMMENT:

As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comments from interested parties following the publication and distribution of this staff reportsuch comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the “Public Comment” portion of the City Council discussion of this item.

PUBLIC NOTICE:

This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. Information about the agenda item is provided on the City website (link to the City Council meeting page); sent via City Website alerts, submitted for posting the Community Center and posted to the Display Board at City Hall).

FISCAL IMPACT:

There is no financial impact with discussion of this item tonight; however, if action minutes are approved, it is estimated that the City would realize savings of staff time. For Calendar Year 2023, the City Council conducted approximately 109 hours of City Council meetings which resulted in 218 hours of preparation of minutes; and Planning conducted 94 hours of Commission, Board and Committee meetings, which resulted in 188 hours of preparation of minutes; reduction in costs for printed paper due to length of minutes (975 pages printed for Calendar Year 2023 Council Meetings only; this does not include the Planning Department meetings); and allowing staff to be utilized for other Council priorities.

RECOMMENDATION: That the City Council Approve the Request for Use of Action Minutes for City Meetings and Adopt Resolution attached approving Option Number 1 below. If the Council has questions or would like further discussion on this item, is it recommended this item be removed from the Consent Calendar and placed for discussion at the end of the regular agenda items per City Council protocols.

Options for City Council:

1. Approve use of action minutes as the Official Minutes for City meetings; providing the attachment of raw text minutes as information only to the Action Minutes; and approve amendment of the City’s records retention program to retain City meeting videos on the Cit website for three years (versus the current one year) as well as maintain DVD Media for three years, or until such time media type is no longer available or supported, whichever is first.

2. Deny use of action minutes and continue verbatim/almost verbatim meeting minutes as currently being utilized; or

3. Approve use of summary minutes. City staff would not recommend approval for use of summary minutes as the minutes would be the Clerk’s subjective judgment to determine which comments are included and excluded. This creates more opportunity for legal challenges than action or verbatim records.

Attachment(s):

1. Examples of Minutes:
a. Action Only; and Action Only Utilizing Agenda Template b. Summary
c. Verbatim/Almost Verbatim
Agenda Item Number: 4
Agenda Item Number: 4
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2. City Clerks Association of California (CCAC) developed “Guidelines for Preparing Minutes for Governmental Agencies”

3. VITAC Closed Captioning Raw Text from Meeting Example

4. Otter AI Transcription Example

5. Zoom Raw Text Captioning Example

6. Resolution Approving Action Minutes (if approved)
Approvals:

Department Head Approval: Approval Date: 1-19-2024
CEQA Determination (Planning): Approval Date: January 19, 2024 The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) Administrative Services/Financial Approval: Approval Date: January 19, 2024 Costs authorized in City Approved Budget: ☐ Yes ☐ No  N/A City Attorney Approval: Approval Date: N/A
City Manager Approval: Approval Date: January 19, 2024_ Agenda Item Number: 4
Agenda Item Number: 4
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MILLBRAE CITY COUNCIL Exhibit 2

MILLBRAE REDEVELOPMENT AGENCY

MINUTES
January 12, 2010 DRAFT - ACTION MINUTES

CALL TO ORDER MILLBRAE CITY COUNCIL AND REDEVELOPMENT AGENCY Mayor Seto called the meeting to order at 7:00 p.m.

ROLL CALL: Mayor/Agency Chair Paul Seto, Vice Mayor/Agency Vice Chair Daniel F. Quigg, Council/Agency Members Marge Colapietro, Gina Papan, and Nadia V. Holober PLEDGE OF ALLEGIANCE TO THE U.S. FLAG- Millbrae Boy Scout Troop 355 Troop leader Richard Warfield noted that the Troop had a successful food drive benefiting the Salvation Army during holiday season, and thanked Millbrae residents for their support. He also noted that 2010 is the 100th Anniversary of the Boy Scouts of America.

1. CEREMONIAL/PRESENTATION
• John Ford, President, Millbrae Chamber of Commerce
Presentation of Donation Check for Tree Lighting
John Ford thanked everyone involved with tree lighting on December 5 th and presented a $1,500 check to the
City to help offset the costs of tree lighting. He thanked the community for their support of the Shop and Dine Program during the holiday season.

2. AGENDA OVERVIEW/STAFF BRIEFING
City Manager Marcia Raines reviewed the agenda items. She introduced Acting City Clerk Angela Louis. • Informational Report Regarding Bills, Claims, and Payroll • Report out from Closed Session -NONE

3. APPROVAL OF MINUTES
• Regular Meeting of November 24, 2009
• Special Meeting of December 4, 2009
• Regular Meeting of December 8, 2009
Upon a motion/second by Quigg/Papan, the minutes were unanimously approved.

4. ORAL REPORT FROM CITY COMMITTEE/COMMISSION CHAIRS
• Senior Advisory Committee -Announcing January 23, 2010 Health and Wellness Fair Recreation Superintendent Mike Wride introduced Senior Advisory Committee Chair Patricia Realini and Committee Member Mary Somers.

Chair Realini updated the Council on the Committees activities.

Exhibit 1a (Action Minutes Example)
Agenda Item Number: 4
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E I 1
Committee Member Mary Somers announced that the Senior Advisory Committee is hosting the Annual Health and Wellness Fair on Saturday, January 23,2010 from 10:00 a.m. to 2:00 p.m. at the Community Center.

CITIZEN COMMUNICATION
Wynn Grcich, Hayward resident, reported on toxic sewage sludge and radiation in the water.

Lou Sandrini, Millbrae resident, commented on the Crty's solid waste contract.

CONSENT CALENDAR
Mayor Seto requested that future reports regarding item #7, Fire Shared Services, be made to Council.

Upon a motion/second by Papan/Quigg Consent Calendar items 5-8 were unanimously approved.

5. Investment Report for Period Ending November 30,2009

6. Resolution No. 10-01 Approving Use of Grant Program Stimulus Funding for LED Street Lights

7. Resolution No. 10-02 Approving Agreement with Citygate Associates for Fire Shared S ervices/lvlerger Implementation Analysis

8. Annual Report Regarding Developer Impact Fees for FY 08-09

PUBLIC HEARING
NONE

OLD BUSINESS

9. Authorization to Seek Bids: Phase II of the Millbrae Fields Renovation Project, Plans and Specifications No. 016
Richard Mao of CSG Consultants,Inc., Project Manager of the Millbrae Fields Renovation Project gave a report on Phase II of the Millbrae Fields Renovation Project.

No public speakers for this item.

Upon a motiorVsecond by Papan/Colapietro, Council unanimously adopted a motion directing staff to seek bids for Phase II of the Millbrae Fields Renovation Project, Plans and Specifications No. 016.

NEW BUSINESS

10. Report Regarding the Comprehensive Annual Financial Report (CAFR) Finance Director LaRae Brown reported on the Comprehensive Annual Report.

No public speakers for this item.
2 Agenda Item Number: 4
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CITY COUNCIL/REDEVELOPMENT AGENCY .fanuarv 12.2010
Upon a motion/second by Quigg/Colapietro, the Council unanimously accepted the Comprehensive Annual Financial Report forperiod ending June 30, 2009.

11. Quarterly Budget Update for Fiscal Year 2009-2010
Finance Director LaRae Brown updated Council on the first two quarters of Fiscal Year 2009-2010 No public speakers for this item.

Upon a motion/second by ColapietroiQuigg, the Council unanimously accepted the first and second quarter budget update report for fiscal year 2009-2010.

12. Amendment to Municipal Code to Eliminate Article III of Chapter 2.05 and Related Provisions Regarding City Treasurer Position
City Attorney Joan Cassman reported on the need to update the Municipal Code to Eliminate Article III of Chapter 2.05 and Related Provisions Regarding City Treasurer Position.

No public speakers for this item.

Upon a motion/second by Papan/Quigg, the Council unanimously adopted a motion to waive the first reading and introduce an ordinance amending the Millbrae Municipal Code to implement the appointive position of City Treasurer.

COUNCIL COMMENTS
Councilmember Holober stated that none of her committees had met. She wished everyone a Happy New Year, welcomed students back to school, and stated that she looked forward to working with everyone.

Councilmember Papan congratulated Marshall Realty for receiving SAMCAR's Community Service Award. She reminded everyone that they could opt out from receiving the yellow pages by going on-line to www.yellowpasesoptout.com She also requested that tonight's meeting be adjourned in memory of Millbrae resident Peter Pappageorge.

Councilmember Colapietro noted she attended the following meetings/events:
o Office of Emergency Services monthly ham radio meeting; o Millbrae Elementary School District Reorganization meeting; r Senior Advisory Committee meeting;
o San Mateo County Council of Cities meeting, and was recently elected the 2010 Vice President; . meeting with representatives of St. Dunstan's Knights of Columbus regarding the cancellation of SamTrans bus route 342;
o retirement parly for City Clerk Deborah Konkol;
o Youth Advisory Committee to discuss the Bill of Rights for Children and Youth; r the Central Peninsula Church of Millbrae service on January 10ft; o the League of California Cities campaign kick off meeting in Foster Cit on January 1lth.

Vice Mayor Quigg stated that none of his committees had met. He wished everyone a Happy New Year a
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201
Mayor Seto wished everyone a Happy New Year and congratulated David Petrovich on his recent appointment as Acting Community Development/Parks Director and Angela Louis as Acting City Clerk.

He announced the following upcoming events:
o January 21't - Excellence in Business Awards Dinner hosted by the Chamber of Commerce; r January 23'd -Millbrae Lions Club Crab Cioppino Dinner; o January 23'd - 4ft Annual Health and Wellness Fair.

RECESS REDEVELOPMENT AGENCY AND ADJOURN CITY COUNCIL
There being no further regular business, the Redevelopment Agency recessed and the City Council adjourned in memory of Millbrae resident Peter Pappageorge at 8:21 p.m.

RECONVENE REDEVELOPMENT AGENCY

CLOSED SESSION
Conference with Real Properlry Negotiators
Government Code $54956.8
Address: 1388 Broadway, Millbrae, CA 94030
Negotiators for Agency: Executive Director and City Attorney Negotiators for Owner: Representatives of Silverstone Development ADJOURI\ REDEVELOPMENT AGENCY
There being no further business, the Redevelopment Agency adjourned at 9:30 p.m.

BY APPROVED
Angela Louis
City Clerk
Paul Seto
Mayor
4 Agenda Item Number: 4
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POSTED AGENDA
(WITH ACTION MINUTES)

REGULAR PALM DESERT CITY COUNCIL MEETING
THURSDAY, JUNE 25, 2020

CITY OF PALM DESERT, CALIFORNIA
(VIRTUAL MEETING)
I. CALL TO ORDER - 3:00 P.M.

Mayor Nestande convened the meeting at 3:00 p.m.
-=-�
---c --:11. ROLL CALL
All Councilmember and those listed as present participated teleconference.

Present:

Councllmember Jan C. Hamik
Councilman Sabby Jonathan
Mayor Pro Tern Kathleen Kelly
Councilmember Susan Marie Weber
Mayor Gina Nestande
Also Present:

Lauri Aylalan, City Manager
Robert W. Hargreaves, City Attorney
Andy Firestine, Assistant City Manager
Grace L. Rocha, Acting City Clerk
Lori Camey, Director of Administrative Services
Ryan Stendell, Director of Community Development
Martin Alvarez, Director of Economic Development
Janet M. Moore, Director of Finance/City Treasurer
Tom Garcia, Director of Public Works
M. Gloria Sanchez, Acting Deputy City Clerk
Ill. ORAL COMMUNICATIONS -A (CLOSED SESSION ITEMS)
None
IV. ADJOURN TO CLOSED SESSION
Request for Closed Sessign:

Attachment 1a Action Minutes Using Agenda Example
Agenda Item Number: 4
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POSTED AGENDA (WITH ACTToN MTNUTES)
REGUIAR PALi' DESERT CITY COUNCIL MEETING JUNE 25,2020
Conference wlth Real Property Negotiator pursuant to Govemment Code Section 54956.8:
1) Property: A portion of APN 637-340-029
Agency Negotiaton Andy Flrestine/Tom Garcia
Other Party Negotiaton - Representative of Lyle-Hall LLC Property Owner: Lyle-Hall LLC
Under Negotlation: g_ Price x Terms of Payment
2) Property: 4$911 Cabrillo Avenue (NWC Alessandro Drive/Cabrillo Avenue) APN 625-082-023, and 625-082422
Agency Negotiaton Laud Aylaian/Marlin Alvarez/Clty of Palm Desert Property Owner: City of Palm Desert
Under Negotiation: x Price ;_ Terms of Payment
Conference with Legal Counsel regarding significant exposure to litigation pursuant to Govemment Code Section 54956.9G1X4:

Number of potentlal cases: 3
Public Employment pursuant to Govemment Code Section 54957:

Tltle of Position: City Manager
With City Councilooncurrence, Mayor Nestande adjoumed the meeting to Closed Sesslon of the Clty Council at 3:02 p.m. She reconvened the meeting at4:38 p.m.

V. RECONVENE REGUIAR MEETING - 4:00 P.M.

A. REPORT ON ACTION FROM CLOSED SESSION.
. None
VI. PLEDGE OF ALLEGIANCE TO THE FI.AG OF
THE UNITED STATES OF AMERICA - Councilman Sabby Jonathan Vll. INVOCATIONTINSPIRATION - Councilmember Jan C. Harnik VIII. AWARDS AND PRESENTATIONS
None
A
B.
c.
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POSTED AGENDA (W|TH ACTTON M|NUTES)
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 25,2020
IX. ORAL COMMUNICATIONS . B
MR. BRAD ANDERSON, Rancho Mirage, CA, spoke about his dissatisfactlon with the lackof seMce fromthe CoachellaValley Mosquito and VectorControl's offtce.

He said lt was unacceptable forthem to abandoning their post, and closing down their offices for a couple of weeks. He said the cities of lndian Wells and Palm Desert were at risk from mosquitoes, because positive cases were reported just priorto them closing their office.

X. CONSENT CALENDAR

PALM DESERT CITY COUNCIL
A. MINUTES of the Regular City Council Meeting of June 11,2A20.

Rec: Approve as presented.

CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Wanants
Dated 512212020 and 512912020(Oty 2).

Rec: Approve as presented.

C. INFORMATIONAL REPORT on School District Boundary Transfers.

Rec: By Mlnute Motion, receive and file.

Removed for separate discusslon with the following motion being made: By Mlnute Motion, approve a subcommittee consisting of Councilman Jonathan and Mayor Nestande, along wlth staff, at the discretlon of the Gity Manager, to find altematives to modifythe distrlct boundary to only have one distrlct (Desert Sands Unlfled School Dlstrict! for the entire Clty. APPROVED. 5{ (AYES; Harnlk, Jonathan, Kelly, Weber, and Ncstande; NOES: None)
REQUEST FOR CONSIDERATION of Unite Palm Desert Murals (Contract No. C40150).

Rec: By Minute Motion: 1) Approve contract with artist John Cuevas in an amount not to exceed $10,000; and 2) authorize Ci$ Manager to execute subject contract - funds will be available in the FY 2A2O-202'l Marketlng Budget.

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POSTED AGENDA (W|TH ACTTON MTNUTES)
REGUISR PALIIII DESERT CITY COUNCIL MEETING JUNE 2S,2A2O E. REQUEST FoR AUTHORIZATI oN to streamllne the use of Vendons forthe Public works Department by Grantlng Exception to Bidding Requirements and Approving the Original Equipment Manufacturer(OEM) Vendor List and the Various Vendors and Qualified Service Providers Listrs for Fiscal Year 202A-2021.

Rec: By Minute Motion: 1) Grant an exceptlon to the purchasing requirements of the Palm Desert Municipal Code, as provided for ln Section 3.30.160 (K); 2l approve the Original Equipment Manufacturer (OEM) Vendor List; Landscape Services Division Vendors and Service Providers List, and Publlc Works Various Vendors and Qualified Service Providers List; 3) authorize the City Manageror herdeslgnee to execute contracts foron-going services, not to exceed $50,000 for any one vendor on the list, as needed and recommended by staff during Fiscal Y ear 2O2O-2O21 .

REOUEST FOR AUTHORIZATION of a Subrecipient Agreement wlth the Jewish Farnily ServicEs of the Desert to Operate an Emergency Rental Assistance Program.

Rec: By Minute Motion, apprcve the Subreclplent Agreement with the Jewish Family Services of the Desert ln an amount not to exceed $20,000 to operate an Emergency RentalAssistance Program. tr. REOUEST FOR APPROVAL to Submit a Letter of Support to Suspend Vehicle Miles Traveled as a Key lmpact Criterion Under the Califomia Envlronmental Quallty Act (CEQA).

Rec: By Minute Motion, approve the submission of a letter of support to suspend Vehicle Miles Traveled as a key impact criterion underthe Callfomla Environmental Quality Act.
succEssoR AGENGY To THE PALM DESERT REDEVELOPi|ENT AqENCy MINUTES of the June 1 1, 2020, Regular Meeting of the Board of Directors of the SuccessorAgencyto the Palm Desert Redevelopment Agency.

Rec: Approve as presented.

F.

H.
t. cr.arMs AND DEMANDS AGATNST SUCCESSORAGENCYTREASURY - Wanant Dated 85129 12020
Rec: Approve as presented.
4 Agenda Item Number: 4
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POSTED AGENDA {W|TH ACTTON MTNUTES}
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 25,2020
PALM DESERT HOUSil.\lG AUTHORTW
J. MINUTES of the Housing Authorlty Meeting of June 11,2O2O.

Rec: Approve as presented.

Action: Item C was removed for separate consideration. Remainder of Consent Galendar approved as pressnted. 5.0 (AYES: Harnik, Jonathan, Kelly, Weber, and Neslande; NOES: None)
XI. CONSENT ITEMS HELD OVER
Item. C - see actlon wlth ltem, above.
x[. RESOLUTTONS
A. RESOLUTTON Np. 2020 - 51 - A RESOLUTTON OF THE C|TY COUNCTL

OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 202a-2021FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.

Rec: Waive further reading and adopt.

Action: Adopted. 5.{l (AYES: Harnik, Jonathan, KellS Weber, and Nestande; NOES: None)
RESOLUTION NO. 2O2O . 52 . A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF PALM DESERT, CALIFORNIA, AUTHORIZING THE LE\AT OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 2005-1 (UNTVERSITY PARK) FOR FTSCAL YEAR 202A-2021.

Rec: Waive further reading and adopt.

Action: Adopted. $0 (AYES: Harnik, Jonathan, Kelln Weber, and Nestande; NOES: None)
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POSTED AGENDA (W|TH ACTTON MTNUTES)
REGUI-AR PALM DESERT CITY COUNCIL MEETING JUNE 25,2020
XIII. NEW BUSINESS
A REOUEST FOR ONE-YEAR CONTRACT EXTENS tON TO I DEAPE DDLER TO PROVIDE MARKETING SERVICES FOR FISCAL YEAR 2O2O.2O21 (coNTRACT NO. C37182).

Rec: By Mlnute Motlon: 1) Extend the subject contract to ldeapeddler to provide marketing services for Fiscal Year 2020-2021; 2) authorize the Ci$Aftomeyand the Finance Directorto make clarificationsto the contract related to the ppyment terms; 3) authorize Mayor to execute the extension on behalf of the Cig.

Action: Approved. !{(AYES: Hamlk, Jonathan, Kelly, Weber, and Nestande; NOES: None)

REOUEST FORAWARD OF CONTRACTTO HORIZON PROFESSIONAL
I.ANDSCAPE FOR THE DESERT WILLOW PERIMETER LANDSCAPE
REHAB|L|TAT|ON PHASE 1 (PROJECT NO. 871-21, CONTRACT
NO. C39990).

Rec By Minute Motion: 1) Award subJect contract to Horizon Professional Landscape, Coachella, Callfomia,'for the Desert Wlllow Perimeter Landscape Rehabilitation Phase 1, in the amount of $198,565; 2) authorize Director of Finance to set aslde a contingency in the amount of $20,000 for unanticipated conditlons; 3) authorize the City Manager or designee to review and approve written requests for the use of contingency, per Palm Desert Munlclpal Code Sectlon 3.30.170(A); . 4) authodze the Mayorto execute the subJect Agreement - funds are available in Account No. 4414195-4809200, Golf Capital.

Ac'tion: Approved the recommendations. 5.0 (AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None)
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POSTED AGENDA (W|TH ACTTON MTNUTES)
REGULAR PALM DESERT CITY COUNCIL II|IEETING JUNE 25,2020 c.

D.

REOUEST FOR ADOPTION OF RESOLUTION, AUTHORIZING THE

SUBMITTAL OF AN APPLICATION FOR, AND RECEIPT OF, LOCAL
EARLY ACTION PLANNING GMNTS PROGRAM FUNDS.

Rec: Waive fufther reading and adopt Resolution No. 2020 - Sg, authorizing the submittal of an application for, and receipt of, Local EarlyAction Planning (LEAP)Grants Program Funds administered by the califomla Department of Houslng and Gommunity Development (HCD) in order to seek tunding in the amount of $1b0,000 or any amount eligible for use in developing objective design standards for residential housing development, including Accessory Dwelling units (ADU), rezoning of certain residentiallyzoned properties to ariow for greater denslty, provide environmental clearances for specific residentlally zoned properties, and other actions which advance prcrgrams identified in the updated Housing Element; 2) By Minute Motion: a) authorize the Mayor or the City Manager to execute any documents that may be necessary to facilitate the application or award; b) lf awarded, authorize Director of Finance to appropriate funding necessary to administer the grant.

Action Approved the recommendations. 5.0 (AYES: Hamik,
Jonathan, Kelly, Weber, and Nestande; NOES: None)

REOUEST FOR REVIEW AND APPROVAL OF OUTSIDE AGENCY
FUNDING FOR FISCAL YEAR 2O2O-2O2'1.

Rec: By Minute Motion: 1) Approve the award of outside agency contributlons in the amount of $1 59,681 to the agencies listed herein with associated restrictions and condltions, including conflnnation of event priorto distribution, if applicable; 2) authorize the City Manager to consider altemative requests durlng the year provlded it's consistsntwlth the origlnalrequest; 3) pendlng approvalof the Flscal Year2020-2021 cltyof Palm Desert FinancialPlan, authorizethe city Manager to execute any documents necessary to effectuate the actions taken herewlth.

Action: Wth Councllmember Weber reglstering her abstention on grantfunding ltem No. 14 (Hlstorical Society) and a vote of 4-0-1 (AYES; Harnlk, Jonathan, Kelly, and Nestande;
NOES: None; ABSTAIN: Weber), the remainder of staffs
recommsndatlon was approved. 5-{t (AYES: Harnik,
Jonathan, Kelly, Weber, and Nestande; NOE$: None).
7 Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

POSTED AGENDA (WtrH ACTTON MTNUTES)
REGULAR PALM DESERT CITY COUNCIL ilIEETING JUNE 25,2020 E. REOUEST FOR APPROVAL OF AMENDMENT NO. 2 TO CONTRACT
NO. C273308, REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY

ASSOCTATTON OF GOVERNMENTS (CVAG) AND TH E COUNTY OF RTVERS I DE FOR THE DESIGN AND RIGHT.OF.WAY PHASES OF THE PORTOLA
AVENUE/INTERSTATE.I O INTERCHANGE PROJECT.

Rec: By Minute Motion: 1) Approve Amendment No. 2 to Contract No. C273308, the Reimbursement Agreement with CVAG and the County of Riverside for the design, right-of-way, and construction phases of the Portola Avenue/lnterstate-10 Project; 2) authorlze the Mayor to execute the Agreement.

Aclion: Approved the recommendatlons with direction to staff to lmmedlately work ln collaboratlon with CVAG to start seeking fundlng sourccs, whetherthayexlst or not, maklng the project shovcl ready for when lundlng souroeB become avallable. ln €ssenoe, staylng focured on thc goal of getting the Portola Avenueflntsrstate-l0 lnterchange Projec{ bulll &Q FYES:

Harnik, Jonathan, Kelly, Weber, and Naatande; NOES: None) REQUEST FOR APPROVAL OF ACTIONS RELATIVE TO THE 2O2O GENERAL

MUNICIPAL ELECTION TO BE HELD IN THE CITY OF PALM DESERT ON TUESDAY, NOVEMBER 3. 2020,
Rec; Waive furlher reading and adopt: 1) Resolution No.2020 - 54, calling forthe holding of a General Munlcipal Electlon to be held on Tuesday, November 3, 2020, for the electlon of certaln officers as reguired by the proMsion of the Laua of the State of Califomia and the Charter of the Gity of Palm Desert; 2) Resolution No. 2020 - 55. requesting the Board of Supervisors of the County of Riverside to consolidate a General Munlclpal Election to be held on Tuesday, November 3,z0z},with the Statewide General Election to be held on lhe date pursuant to 510403 of the Elections Code.

Action: Adopted. 5-0 (AYES: Harnlk, Jonathan, Kelly, Weber, and Nestande; NOES: None)
REsolutlon No. 2020.- 56, adopllng regulations for candidates for elective office pertainlng to candidateE' statements submitted to the voters at an Election to be held on Tuesday, November 3,2020.

Ontion A: Candidates are responsible for cosls associated with candidate statements, unless lncome qualified (indigent status) or Ootioa€..:Fho€iV Adoptod Optlon A" ro (AYES: Harnik, Jonathan, and Kelly; NOES: None; ABSENT: Weber and Nestande)
F.
3)
I
Action:

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

POSTED AGENDA (W|TH ACflON MTNUTES)
REGULAR PALM DESERT CITY COUNCIL IIIIEETING JUNE 25,2020 G. REQUEST FOR DIRECTION ON THE RESUMPTION OF IN.PERSON CITY COUNCIL AND COMMITTEE AND COMMISSION MEETINGS.

Rec: i ings
Action: By Minute Motion, approved Gommlttee and Commission meetlngs to contlnue to meet using video or
teleconference untll social distancing regulrementg can be relaxed, and the resumptlon of in-person Clty Gouncll
meetings, in any event, shall not occur prior to
$eptembar 1,2020. S0 (AYES: Harnik, Jonathan, Kelly,
Weber, and Nestande; NOES; None)
XIV. CONTINUEDBUSINESS
None
xv. oLD BusrNEss
None
XVI. PUBLIC HEARINGS

REOUEST FOR APPROVAL OF THE FINAL ENGINEER'S ANNUAL LEVY REPORT FOR, AND THE LE\AT AND COLLECTION OF ANNUAL

ASSESSMENTS WITHIN, CONSOLIDATED PALM DESERT
LANDSCAPING & LIGHTING ivIAINTENANOE DISTRICT No. I FOR FISCAL YEAR 2020.2021.

Rec: 1) Conduct the public hearing and receive public testimony. 2't Waive further reading and adopt Resolutlon No. 2020 - 57, approMng the final Enginee/s Annual Levy Report for
Consolidated Palrn Desert Landscaping & Lighting
Maintenance District No. 1 for Fiscal Year 2020-2A21.
3) Waive turther reading and adopt'Resolution No. 2020 - 58, ordering the levy and collection of annual assessments within Consolidated Palm Desert Landscaping & Lighting
Maintenance District No. 1 for Fiscal Year 2020-2021.

Adopted. &g (AYES: Hamlk, Jonathan, Kelly and
Nestande; NOES: None; ABSENT: Weber)
A.

Action:

I
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

POSTED AGENDA (WrrH ACTION MINUTES)
REGUI-AR PALM DESERT CITY COUNCIL ITTEETING JUNE 25,2020 B.
c

REQUEST FOR APPROVAL OF THE FINAL ENGINEER'S REPORT FOR, AND THE LE\AT AND COLLECTION OF ANNUAL ASSESSMENTS

WITHIN, CITY OF PALM DESERT BENEFIT ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2O2A.2O21,
Rec: 1) Conduct the public hearing and receive public testimony. 2l Resolution No. 2020 - 59, approving the Final Engineer's Annual Levy Report for, and ordering the levy and collection of assessments within, Gity of Palm Desert Benefil Assessment District No. I for Flscal Year 2O20-2021, purcuant to the provlsions of The Benefit Assessment Act of 1982.

Action: Adopted. 5g (AYES: Hamlk, Jonathan, Kelly, Weber, and Nestande; NOES: None)
REOUEST FOR APPROVAL OF RESOLUTIONS REI.ATED TO THE
ADOPTION OF THE FISCAL YEAR 2020-2021 BUDGET AND CAPITAL TMPROVEMENT PROGRAM (JO|NT CONSTDERATTON wlTH THE PALM
DESERT HOUSTNG AUTHORTTY).

Rec: 1) Conduct a Joint Public Heafing and accept public comment on the proposed City and Housing Authority Budgets (including the Capital lmprovement Program).

Waivafurtherreading and adopt Resolution No. 2020- 69, adopting the budget and Capital lmprovemant Program {ClP) for the Flscal YearJuly 1,2020, through June 30, 2O21,and authorizing the use of General Fund reserves, to the extenl needed, to cover any revenue shortfall.
3) Waive further reading and adopt Resolution No. 2020 - 61, establishing the Approprlation Limit for Fiscal Year2O2A-2021.

Waive further reading and adopt Resolution No. HA - 96, adopting a Palm Desert Houslng Aulhorig Budget for the Fiscal Year July 1, 2020, through June 30,2021.
5) Waive further readlng and adopt Resolution No. 2020 - 62. the Staffing Allocation and Salaries Resolution, setling the FiscalYear 2O2O-2O21 Salary Schedules, Salary Ranges and Allocated Classifications.

By Minute Motion, approvg Out-of-State Travelas listed in attached memorandum.

Approved the recommendatlons. 54 6YES: Harnlk,
Jonathan, Kelly, Weber, and Nestande; NOES: None)
2l
4)
Action:
6)
10 Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

POSTED AGENDA (W|TH ACTTON MTNUTES)
REGULAR PALTTI DESERT CITY COUNCIL MEETING JUNE 25,2020 XVII. MAYOR AND COUNCILMEMBER REPORTS/REMARKS
A. Committee/Commission Reports
1 Councilman Sabby JonathA0 reported on the Desert Cornmunitv Eneryv (DCEI - reported the Clty of Pdm Springs had itrs launch and it's complete. The results are that they enrolled 40,618 customers, representing92o/o of theirresidents and businesses. Nearly 95% of those enrolled elected the hlgher green option (100% carbon-free).

The waythe numbers worked out, the Desert SaverOption is costing

2.9% less than Southem Califomia Energy (SCE). Those that elected the 100% carbon-free option, the cost is about?.4o/o more, but it's still

2.6% below the comparable option offered by SCE. Finally, the DCE Boad adopted a budgetfornextiiscalyearand it's anticipating a $1.2 million surplus, which will go into a reserve until it hlts the target level.

B. Citv Coqncil Reouests for Action.

None
XVIII. STAFF REPORTS AND REII'IARKS
A. City Manager
Reminden The Fourth of July lndependence Celebration will be different ftom what has been provided ln the past. lt will be a patriotic llstening party that will start at g:00 p.m. on July 4, by tunlng to the radio on 98.5 or 92.7. You will be treated to patriotic rnuslc throughout the evening. She invited everyone to step out in the yard and crank up the sound so that
everyone can hear patriotic muslc throughout Palm Desert.

B. CityAttomey
None
C. City Clerk
None

XIX, ADJOURNMENT
With Clty Gouncll concurence, ilayor Nestande adfoumed the meetlng at 6:26 p.m.
1 11
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

CLAREMONT CIJY COUNCIL

MEETING MINUTES
Tuesday, September 26, 2023 - 6:30 p.m.

Meeting Conducted in Person and Via Zoom. Video Recording is Archived on the City Website https://www.ci.claremont.ca.us/government/city-council/watch-city-council-meetings

CALL TO ORDER
Mayor Reece called the meeting to order at 6:32 p.m.

PLEDGE OF ALLEGIANCE

MOMENT OF SILENCE

ROLL CALL

PRESENT
ABSENT

EARLY DEPARTURE

ALSO PRESENT
COUNCILMEMBER: CALAYCAY, LEANO, MEDINA, STARK
COUNCILMEMBER: NONE
COUNCILMEMBER: REECE (Left the m�eting at 8:41 p.m.)
Adam Pirrie, City Manager; Jamie Earl, Assistant City Manager; Alisha Patterson, City Attorney; Aaron Fate, Police Chief; Jeremy Swan, Director of Community Services; Brad Johnson, Director of Community Development; Melissa Vollaro, Director of Human Services; Shelley Desautels, City Clerk

CLOSED SESSION REPORT
City Attorney Patterson reported from the 5:15 p.m. Closed Session meeting. She reported that final approval rests with the other negotiating party for Closed Session Item No. 1 and stated there • was no reportable action for Closed Session Item No. 2.

CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS
The following Commissioners were introduced:

Robert Perry, Architectural Commission
Esau Ramos, Traffic and Transportation Commission
The City Council recognized the Kiwanis Club of Claremont for their sponsorship of the 2023 • Monday Night Concert Series.

The City Council recognized Claremont Graduate University for their sponsorship of the Monday Night Concerts and Movies in the Park.

The City Council received a presentation from Katherine Loeser, Claremont Helen Renwick Library Manager, on upcoming eventsJ
taking place at the Claremont Helen Renwick Library.

ANNOUNCEMENT OF FEDERAL HOLIDAYS/OBSERVANCES
October 9, Columbus Day
Attachment 1b Summary Minutes Example
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

City CouncilMinutes
September 26,2023
Pase2
Mayor Reece announceci that he has a coniiict oi interesi for Pubiic iiearing iiem No. 6. Thereiore, he ie-ordered items on the agenda to hear Public Hearing ltem No. 7 before Public Hearing ltem No.6.

MAYoR AffP qgpNclt
Council ltem
ThiS ltem StartS at 1:38:08 in the aiehivOd videO.
1, Appointment of Me.mber to the Planninc-.lgommission
Mayor Reece and Councilmember Leano highlighted the staff report.

Mayor Reece invited pub,lic comment.

There were no requests to sPeak.

Councilmember Stark moved to appoint John Davis to the Planning Commission for a term to expire August 31, 2027u seeonded by Couneilmember Calayeay, and earried on a roll call vote asfollows:

Alr'EQ.

ITOES:

Cauncilmember: Calaycay, Leana, Medina, Reecq Stark
Councilmember: None
Council Assiglment Reports
This item starts at1:40:11 in the archived video.

Councilmember Stark reported that she attended the League of California Cities conference.

Councilmember Medina reported that he also attended the League of California Cities conference.

Councitmember Leano announced Tri-Ci$ Mental Health will begin a new public engagement process involving stakeholders and encouraged allto sign up to be a stakeholder.

CITY MANAGER REPORT
This item starts at1:42;02 in the archived video.

Gity Manager Pirrie encouraged all to attend the Tree Policies and Guidelines Manual Update meeting on Saturday, September 30, shared that Golden State Water wiii be removing and replacing a water mainline from Foothill Boulevard to Harvard Avenue with work being performed overnight, reported on the Towne Avenue complete streets improvement project, and Village Venture willtake place Saturday, October 28.

Councilmember Medina requested an update on the extension granted to Motel6.

City Manager Pirrie responded that Motel 6 was granted an additional extension through October 31 to complete the remainder of the work.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

City CouncilMinutes
September 26,2023
Pase 3

PUBLIC -COMMENT
This item starts at 1:46:37 in the archived video.

Mayor Reece invited public comment.

Rich Gill spoke against the Larkin Place supportive Housing Project as true intentions were never provided.

April Ferquson, spoke about the negative conditions taking place at the Gity parking structure on FlEi Street and urged the City Councilto address the issues.

Lorn S. Foster. Claremont resident. spoke against the Larkin Place Supportive Housing Project as s.theneedsoftheresidentsafterthehousingisbuilt.

Doroan Dula, Claremont resident. spoke against the Larkin Place Supportive Housing Project. paul Wheeler spoke against the Larkin ilace Supportive Housing Projegt and suggested the.project @mboree'iubmitaConditionalUsePermitfortheprojecttobereviewedbythePlanning Division.

Buff Brown, Claremont Streets for People. asked that the Mountain Avenue redesign maximize r submitted by the Claremont Streets for People'
UniOe0tified speakff thanked the City Council for their actions and support they show to each other.

Daniel Bringhurst explained that the Federal Department of Housing and Urban Development has released grants to identify and develop projects for affordable housing.

Tesfa Asmara shared that he would like to apply for a. micro mobility license to distribute electric scooters and bicycles amongst claremont college students.

Darryt McCance spoke against the Larkin Place Supportive Housing ProiecJ and asked the City Council to find out which City official pressured Pilgrim Place to sell their land.

Unidentified speaker spoke against the Larkin Place Supportive Housing Project target population.

Linda MawbY raised concern with the lack of discussion of permanent supportive housing and the negative iesults that housing may have on the community.

There $rere no other requests to speak.

Jeremy Swan, Director of Community Services, responded to Ms. Ferguson that the parking lot etevator is being cleaned five days a week and added that the City is looking to overhaulthe two existing elevators.

CONSENT CALENDAR
This item starts at 2:22:16 in the archived video'
Mayor Reece invited public comment on the Consent Calendar.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

2 City CouncilMinutes
September 26,2023
Paqe 4
Ross Prinqie. Ciaremoni Sireets for Peo.piq, spoke in suppori oi Conseni Caienciar iiem No. 5; however, suggesteel a walking and biking infrastructui'e be inciuded.

There lvere no othei'requests to speak.

Adoption of a Reqolution Apploving the Citv \lJarrant Reaister Adopted Resolution No. 2023-55, A RESOLUTION OF THE elTY eOUNelL OF THE elTY

OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated September 14,2023.
eity eouncil Minutes of September 12. 2023 (Reqular)
Approved and filed the regular City Council meeting minutes of September 12, 2023.

Amendment -to Claremont ivlunicinal Code Title 16 That. lf Adopied. iffill Amenci Section

16.090.040 to Allow forAdlljtional Outdoor Restaurant Seatinq for Sidewalk Dining (Fundinq Source: General Fund)
Adopted Ordinance No.2023-04, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING AMENDMENTS TO TITLE 16 OF THE CLAREMONT MUNICIPAL CCDE TO AMEND SECTION 16.090.040 TITLED

ADDITIONAL STANDARDS FOR OUTDOOR SEATING TO ALLOW FOR ADDITIONAL OUTDOOR RESTAURANT SEATING FOR SIDEWALK DINING.
2022 Susta inabilitv 4I n u al Report (F und i n..*"--9oJ rce : t/a rious) Reeeived and filed the2022 Susiainabiiiiy Annuai Report.

Councilmember Stark moved to approve the Consent Calendar, seconded by eouncilmember Leano, and carried on a roll call vofe as fallows:

AYES: Councilmember- Calayeay, Leano, Medina, Reecq Stark IIOES; Councilmember- None

PU-BLIC HEARINGS
Mayor Reece announced that Public Hearing ltem No. 7 will be heard next Appeal of the Architectural eommission's Decisipn to Uphold Planning Division Staffs Approval of Architecjural $tA.LReviewS23-AS06 for ihe Demoiition. Reconstruction. and Expansion of the Existing Attached. Twe-Car Garaoe at the Sinqle-Familv Residential Propertv Located-at 692 West Twelfth Street - Appellant - Melissa Paul This item starts at2:27:18 in the archived video.

Nik Fllady, Senior Planner, gave a PowerPoint presentation.

Mayor Reece opened the public hearing.

Mellssa Paul, Appellant, highlighted l^ier appeai of ihe pi'ojeci and askeei ihe City Councii io direct the applicant to re-design.the project that would help address her concerns.

Dan D'Andrea, project applicant, highlighted the construction project. 3 I
5 7
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

Ci$ Council Minutes
September 26,2023

Mayor Reece invited public comment.

Alexia Flores. oronerty owner. asked the City Councit. to. not treat her differently from someone elsers actions and allow her to move fonrard with her project.

There weie no other requests to speak.

Ms. paul, Appellant, asked the City Councilto impose reasonable noise restrictions on the project to protect her property and the local bird population.

Mayor Reece closed the public hearing.

Mr. pirrie, Mr. Hlady, and Brad Johnson,'Director of Community Development, responded to questions from ihe City Council regarding a fee waiver of appea! fees, number of construction days to include jackhammering, Claremont Municipal Code construclion limitations, and idministrative procedure of the Claremont Municipal Code' Councilmember Leano spoke in support of staffs recommendation and asked that all Claremont Municipal Codes are honored during the proposed construction.

Mr. D'Andrea responded to a question from the City Council regarding decibel ratings of a specific jackhammer.

Councilmember Stark spoke in support of the comments made by Councilmember Leano and asked the projeet applieant be courteous to the neighbors.

Councilmember Calaycay spoke in support of staffs recommendation as the Planning Division did not err in their decision to approve the project.

Councilmember Medina spoke in support of the comments made by his fellow Councilmembers and asked allto be good neighbors.

Mayor Reece spoke in support of the comments made by his fellow Councilmembers and asked Mr. D'Andrea and Ms. Ftores to go above and beyond to be neighborly.

Councilmernber Cataycay moved to adopt Resolufion Alo' 2023'57, A RESOLUTION oF THE aITY aaUNCIL OT TUE CIW OF CLAREMONT, CALIFORNIA, DENYING THE APPEAL OF AND AFFIR,MING THE ARCHITECTIJRAL COMM'SS'O'U'S DECISrcN TO UPIIOLD PLANNING DIIIISIOAI'S APPROI1AL OF ARCHITECTURAL STAFF REVIEW (F'LE #29-A,506) FOR THE DEMOL|TION, RECONSIRUCflON, AND EXPANSION OF rNZ EX'ST''VG ATTACHED, TWO.CAR GARAGE AT THE SINGLE.FAM'LY RESIDENTIAL PROPERTY LOCATED AT 692 'WEST TWELFTH STREET A?qELLANT: MELTSSA PAUI, secanded by Councitmember Leano, and carried on a roll call vofe as follows:

AYES: councilmernber- calaycay, Leano, Medina, Reece, stari t\iOES; Councilrnember- None
Mayor Reece recused himself and left the meeting as he owns real property within-the, area.of the subject property, 1030 West Foothilt Boulevard. (Mayor Reece left the meeting at 8:41 p.m.) Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

City Councilivlinutes
September 26,2023
The City Councii recesseci at 8:41 p.m.

The City Council reconveneci at 8:49 p.m.
o Tentative Tract Map #83751. Proposed Subdivlsion of 3.05 Acres of Land Deveiopment anci Denqitv Bpquslor a 56-Unit Townhome Condoryrjnium DeveloprIgnt Located at 1030 West Foothill Boulevard : Application Olson Urban Housjnq. LLC This item starts at 3:33:16 in the archived video.

Nik Hlady, Senior Planner, and City Attorney Patterson, gave a PowerPoint presentation, Mr, Hlady, Ms. Patterson, and Brad Johnson, Director of Community Development responded to questions from the City Council regarding an equity sharing agreement. live/work unlts, unit count compensetlon, and parking spaces.

Mayor Pro Tem Medina opened the public hearing and invited public comment.

EliZa,bejh TqIAC spoke in support of the proposed project for its single-story unit and sustainability efforts; however, asked that the City Council direct the Traffic and Transportation Commission to review traffic impaets before approval.

There were no other requests to speak.

John Reekstin, Olson Urban Housing, and Mr. Hlady responded to questions from the City Councii regarciing the iivelwork proposai, traffic impacts, and number of units at Meadow Park.

Councilmember Stark spoke in support of the proposed projeet as the pro.lect applicant was very responsive to neighbors and the community.

Councilmember Calaycay spoke in support of the proposed project as the height is limited to 2 and 3 stories throughout the project.

Councilmember Leano spoke in support of the project as it goes above ihe legai requirement.

Mayor Pro Tem Medina spoke in support of the comments made by his fellow Counciimembers and thanked the pr.oject applicant for listening to the connmunigr.

Councilmember Stark moved to adopt Resolufion No.2023-56, A RESOTUT//ON OF

THE CIW COUNCIL OF THE CIW OF CLAREMANT, CAUFARMA, APPROVING TENTATIVE TRACT MAP NO" 83751 FOR A 56.AMT CONDOMINIUM DEVELOPMENT PROJECT ON A 3.05-ACRE S'TE LOCATED AT 1O3O WEST FOOTHILL BOITLEVARD, seconded by Councilmember Calaycay, and carried on a roll eall yofe as follows:

AYES.' Councilmemher- Calaycay, Leano, Medina, Stark IVOES; Councilmember - None AFSEfu'I; Couneilmember-Reece
The City Council discussed the following options presented by staff regarding the project's applicability to Claremont's lnclusionary Housing Ordinance and State Density Bonus Law to be incorporated into a density bonus housing agreement:

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

City CouncitMinutes
September 26,2Q23
?age7
DensitVBCInus/lHO Options
lnclusionary Units 3 VerY Low 3 Very Low
ln Perpetuity
None
$91,4t)0
4 Low
Duration of
Affordability
ln-Lieu Fees
ln Perpetuity
Anticipated Sales
Price
Approval Docs
Equity Sharing
Agreement
None
512,zoo
Resolution Only Reso * Ordinance
{notyet drafted}
Ves - for a 0.6 unit
f$157,3001
s160,000
Reso + Ordinance in
Agenda Packet
Councilmember Calaycay prefers option 2 or option 3.

Councilmember Stark prefers option 3 as presented.

Councilmember Leano spoke in support of option 3'
Cauncilmember CalaYcaY moved to:

A. lntraduce for first reading, and that reading be by title only AN UNCODIFIED

ARDINANCE OF THE
_CIW
COIJNCIL OF TIIE CIry OF CLAREMONT,
CAUFARNIA, PERMITTING A DENSIry. BOfVUS GREATER THAN WHAT IS REQUIRED BY STATE DENSIryBOATUS LAW AND AUTHAHZING THE DIRECTOR

AF CQMMUNIW DEVELAPMENT TA PREPARE AND HGCUTE A DENSITY BOffUS ITOUSING AGREEMENT FOR THE 56.UNIT TOWNHOME AND LIVHIAIORK DEI1ELAPMENT LOCATED AT 1O3O WEST FAATH'LL BOULEVARD ffTM #83751' #22-AA6] Ay AND BETWEEN ThrE CtW OF CLAREMONT, 4n D OLSON URBAN ttOlJStNG, LLC, incorporating Optian 3 as presented by staff; ts. Directed the Director of Community Development that, consistentwith prior City Couneit direetion and past praetice and cansistent with the spirit of new Sfafe laws intended ta pramote tile praduction of housing (such as Senafe Bill 330), the prajecf fs subje ct to the inctusionary housing in-liee1 fee that was ln effect on ihe date the appticant submitted iE pretiminary application for the proiect; and
C. Find that these approvals are within fhe scope of the Final IS/MND nrgnarg! far the prajecttsiate Gtearing ffosse No. 202304A662), adapte! September 13' ZAZ1 by the Aiclziteetural Commission, and that under Secfion 21166 of the Califernia puhtie ResosrEes Code and Section 15162 of the Guidelines to the California Enviranmental Quality Act (CEQA), there is no bastls forsubsequent ar supptementat environ mental review I
Seconded by Cauneilmember Stark, and carried on a roll call vote as follows:

Co u nci! mem ber - Calaytay, l-eano, Medin a, Stark
Qo u n ei I rn esw ber * lJone
Councilmember- Reece
AYES."
IVOES:

ABSEAT:

Optien I
{Ap.'s Pref.}
Option 3
l5taff's Rec.l
Optiqn 1
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

7 Ciiy Council Minuies
September 26,2023

Appeai oi the n.rchitectqrai -Gommission's,,F?qisjgn to Uphoici Plannino.DivisigILEtaEs Approvai of Architgctural Stafi Re:iiew #23-4$06 for the Deqoiition, Reconstfuction. And Fxpa.nsion of the Existinq Attached. TWg-Car Garasg at the Single-Fatrlilv Residgntial Propertv Loca.ted at F92 West Twelfth Street - Appellant - Melissa Paul This item was heard previously in the agenda
ORDINANCES - None
ADMlNlsTRATlyF ITEMS - None

ADJOURNMENT
rtr.lr-Ja lVlavor : Pro :!. : Tem v::a :ii--.i::ig [\Iedina guj_,'urtivv adiorrrned fhc i:iv meetino nf iiivLliiiii u- iiiv the Claremont vis-viriviia Citr-r v-iit vv-a-vaa sa av. rv Qa;,nail e! 10"! O n m Thc l/,r next regular meeting of the Claremont City Council will be held on Tuesday, October 10, 2023, ai 6:30 p.m., in the C Council Chamber.

Mayor Pro Tem
ATTEST:
uty City
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

Gtty of Sebastopol

CITY COUNCIL MINUTES
MINUTES FOR Regular City Council Meeting of Mav 16. 2023 As Approved by the City Council at their regular meeting of June 6, 2023 please notethat minutes of meetings are not meantto beverbatim minutes and are meantto bethe City's record of a summary of actions that took place at the meeting. The vote/action is the required information of the meeting actions that took place. Approved minutes are available on the City Council Meetings page. https://www. ci.sebastopol.ca. us/M eeti ng-Event. aspx Meeting was held in Person and Virtual /Remote Participation Zoom Link used for providing public comment/Live Stream is utilized for viewing only of Meeting The public is advised that pursuant to Government Code section 54957 .5 all writings submitted to the City and City Council are public records and will be made available for review. 6:00 om Citv ncil Resular Meetine
Callto Order: Mayor Hinton called the Regular Meeting to Order at 6:03 p.m Roll Call:

Present: Mayor NeYsa Hinton
Vice Mayor Diana Gardner Rich
Councilmember Sandra Maurer
Councilmember Jill Mclewis
Councilmember StePhen Zollman

Absent: None
Staff: City Manager/City Attorney Larry McLaughlin
Assistant City Manager/City Clerk Mary Gourley
Administrative Services Director Ana Kwong
GHD Toni Bertolero
Planning Director Kari Svanstrom
Police Chief Ron Nelson
SALUTE TO THE FLAG: Mayor Hinton led the salute to the flag.

P ROC LAMATI O NS/P R ES E NTATI O N S :

The following was presented:
o Proclamation - ln Memory of Ellen Stillman, LANTERN
Reference Order Number: 2023-122
Mayor Hinton commented ltem Number t has been removed from the agenda STATEMENTSOFCONFLICTSOFINTEREST: Conflictsofinterestmayariseinsituationswhereapublicofficial deliberatingtowardsa decision, has an actual or potential financial lnterest in the matter before the Council. ln accordance with state law, an actual conflict of interest is one that would be to the private financial benefit of a public official, a relative or a business with which the Councilmember is associated. A potentiai Attachment 1c: Verbatim/Almost Verbatim Meeting Minutes Example Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

conflict of interest is one that could be to the private financial benefit of a Councilmember, a relative or a business with which the Councilmember is associated. A Councilmember must publicly announce potential and actual conflicts of interest, and, in the case of actual conflict of interest, must refrain from participating in debate on the issue or from voting on the issue and must remove themselves from the dais There were no stated conflicts of interest.

PUBLTC COMMENT FOR ITEMS NOT ON THE AGENDA (FIRST COMMENT PERIOD):

UptoTwenty(20) MinuteTimeLimit(TwoMinutesforuptotenspeakers). Additional publiccommentwill beheldattheendofthediscussionand actlon items for up to an additional twenty (20) minutes. Mayor has discretion to allow for additional tlme beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers. process for calling on Speakers: Mayor or designee shall ask for public comment as follows: Speakers to be called on in an alternate manner (One speaker in person to be called on first; then one speaker remote to be called on second with additional speakers to be called on in the same manner) based upon the time llmit.

Nancy commented as follows:
o Unlike the people you listen to when you passed a resolution on animal rights last meeting, l'm from Sebastopol, not Berkeley, not Santa Rosa nearby, not Occidental.
o I would like to propose some follow-up resolutions.
r I would like, and I am dead serious, because there have been over 2500 exploratory cases, studies that animals feel pain, suffering, stress, I would like to ask the esteemed Councilto propose a resolution banning all leashes and tethers of any kind attached to a living, sentient and feeling being. They cause pain, stress, and anxiety, and treat nonhuman brothers and sisters like slaves and property. Animals should not be treated like property, which direct action everywhere has explicitly said over and over and over' r Which leads me to a resolution abolishing all nonhuman animal licensingfees paid to the Sebastopol Police Department.
o We do not pay licensingfees on ourchildren oreach other, thereforewe should not be paying licensingfees on our dogs, who are also members of our family. Such licensing fees only promote the idea that animals are property.
. Speaking of family. I think we need a resolution declaring Sebastopol officially an anti-abortion town o lf we can go to such lengths for our brothers and sisters who are nonhuman animals, we need to do the same for our human animals, brothers, and sisters.

Evert commented as follows:
r I would like to propose that the city consider forming a task force committee for economic development focusing on revenue for the citY.
o We have a lot of talent, members, retired members, that could look at other alternatives, and sustainable revenues for the city.
o There are opportunities not being utilized. We have thousands of people come to Sebastopol for events such as the apple blossom festival, but are we taking the opportunity to reach out to those people to support our local economy while they are here or in the future.
o Are there services or products the city can generate revenue from? . Many high school sporting events where the gymnasiums are full of people, there is not one sign simply saying Welcome to Sebastopol.
' o large organizations such as Safeway have resources that maybe we have not tapped into where they pay employees to volunteer in their community.
r And of the council members should be about down to be part of this committee. Let the committee do the work, and you know, have them come back with some recommendations. r Regarding the issue of the animal cruelty, you know, it is unfortunate, a misuse and waste of our valuable resources and your time and attention, and is not part of your responsibility. o Now, having said that, it puts you in an unfair situation, because the city needs a policy to address those types of things. There are numerous worthy causes, and it puts you in a position that if you talk about this worthy cause, talk about puppies being misused being abused somewhere, and if you think that well, this is the appropriate place to talk about it and we don't have the resources you might be labeled as I guess you don't care about pu ppies.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

. Really, we care about many things. lt's just like when we travel on an airplane, they tell us and remind us that in case of emergency, oxygen masks will irop from the ceiling. Take the time to put the oxygen mask on yourself first before attemftingio help others. The reason is because many of us naturallywould turn to help othersfirst selflessly, and whatwe need to do is, if we help ourselves, itwould be selfish, where in reality if we don't help ourselves first, nobody gets helped'
o I think that we need a policy that addresses those issues that say sebastopol supports many of these worthv causes , but is not in the place of Sebastopol '
o we need to use our limited resources to help our own communities so that we can turn around and help others' r I think there are a lot a lot of opportunities that we are missing of sustainable revenue sources, because it's the same thing.
o our budget is in shortfall, and we are going to need to put a tax on the measure, because otherwise you're going to lose services or there will be a slo*er r."rponr" to the city and services, and it is another straw on the back of our communitY.
o Did we tellthe District Attorney how to handle her case against RobertJacob who served on the council, sodomized children? I mean, he had good intentions mosttimes. The resolution was asinine' lt's an embarrassment, and I hope to god yo-, gry, watched allthe live feed videos, and if you didn't, go back and do so' Ka'Lan6 Raposa cotnmented as follows:
o I am a private consultant on homelessness issues and I was once a case manager, and I came here today to ask the City councilto launch an investigation into Horizon shine Village o lt has become what most people in sebastopol feared it would become , in that it is a haven for safe drug use, and
in my estlmation it,s become one of the largest single concentrations per capita of stolen goods and there is substance abuse.
r There is no case management. There is no program. There is no structure' There is no certified staff' o Things like traunra informed care, motivational interviews, they aren't being practiced' o people are routinely being checked out for things that they have not received the services to help them overcome.
r There are no metrics that are being reported truthfully' r There is a problem with the executive director has a long criminal history and how he's managing a site that has homeless, the mostvulnerable people in ourcommunity, and nowwe have an executive directorthat has a history of violence, a history of spousal abuse, sexual assault, and even though these charges were dropped, there was enough evidence for the DA to compel him to give a restraining order against the victim which he violated and Pled guiltY to'
o There are a lot of things that happening at the village and now there are three deaths connected with that village' o I think continued funding would be irresponsible it you do not explore that' That's all I lrave Lo say' Kyle commented as follows:
r i want to piggyback on the comment about our city looking at revenue' o ln particular, I think we have two instances in the last couple of years in which we've failed in terms of taking a deeper look at our revenue. Let me remind us all. First off, due to lack of oversight, we had over Sl- million stolen from our property tax coffers. so, that whole process and experience, looking at the details of how that happened in the first place suggests that we aren't keeping is close and I on the property tax revenues as we probably should, so perhaps looking into the way that we are accounting for and auditing those property taxes might be u sefu l.
o Secondly, we saw, I can't remember what the approval process was, but in the process of approving one of our regular street markets, it came to light that this market was not adequately having its vendors provide sales tax to our city. That was a direct result of iack of oversight of our paperwork with these vendors and these business owners, that theY were filling out'
r I think it,s time we take a deeper look at the way that we manage the account, and we receive the revenues that are citY is entitled to.
o I would hate to find out that there is even more loss of sales tax revenue as a result of lack of oversight and a lack of auditing Processes.

Agenda Item Number: 4
Agenda Item Number: 4
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So it is my hope that this Council in its process will do its due diligence of being fiscally responsible, hopefully in the future, so it can take a deeper look at the way that we manage our finances.

We spent a lot of money managing our finances. Over hundreds and hundreds of thousands of dollars an ounce contract services and managing our finances. Are we actually getting what we are paying for Amy commented as follows:
. ljust moved here. I bought a house with my husband and I live downtown o One of the reasons that we moved to Sebastopol was because of the quality of life, the community, the healthy food, and access to good, clean water,
e I was very surprlsed that the water that is coming out of the tap is not drinkable. lt has very strong flavor, and when I tried to do research online, I wasn't able to actually find any real, viable information about the water quality, and I feel like for a city that really takes pride in sort of creating healthy lifestyle, ecology and the food systems, I would really like to see a lot more visibility about what's going on with the water system, and if I need to be filtering my water, and that sort of thing.

Myriah commented as follows:
. I just wanted to hop on really quick and extend a thank you to the city, to public works, and to the community for a very successfulapple blossom weekend.
o We had over 100 community members'volunteer'
o The festival went really well.
o Everyone was happy, and I just wanted to say a big thanks to everybody, including the city. o Thank you for coming.

Linda commented as follows:
. Very excellent speakers tonight. But anyway, Evert l'd like to hear a lot more from you. o This is the reason. This is a humorless City Council. I mean, they lack a sense of humor, so I hope to hear more from you, again,like on every City Council meeting. lt's so good to hearyourvoice, effort' You're a good person' you,ve always listened to me at the planning commission meetings. You're in my prayers. I hope you're well, and I encourage you to run again. God knows we need better leadership on City Council, so I hope you run for City Council again, please, next year, or following when it comes up again' o Also, about the investigation, thank you for bringing that subject up o l,ve learned a lot about the prison system, and it has made a big change in this neighborhood, and absolutely there needs to be an investigation. I echo everything that you said about the addiction, the theft, enabling, the assaults, and the deaths.
o Actually there were four that I know of that are connected with the RV village here o What I really wanted to speak about was the microwaving of America o The current City Council bidding predatory capitalism with wireless water meters, which we all need to opt out and they need to be removed. There are 1015 of them that have already been installed. r We cannot continue to genetically modify ourselves with radiofrequency transmissions.

City Manager/Attorney Mclaughlin commented as follows:
o ln absence of the public works superintendent, the city clerk might know the details of this better than I do o We do yearly at least, or twice a year, a chemical analysis of our water, and we provide that to the water customers.
r Where it is posted or can be seen, I am less clear about that.

Mayor Hinton commented I believe I've got something in the mail at least once' Assistant City Manager/City Clerk Gourley commented it is mailed out yearly, but if the member of the public wants to email me I will get in contact with her public works department, and we will have somebody come out there and see if it is something in the water or something like a filter or something like that. a
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Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

CONSENT CALENDAR: The consent agenda consists of items that are routine in nature and do not require additional discussion by the city council or have been reviewed bythe city council previously. These items may be approved by one motion without discussion unless a member of the city council requests that the item be taken off the consent calendar.

The Mayor will read the consent calendar items; ask if a councilmember wishes to remove one or more items from the consent calendar; and then open public comment to the members of the public in attendance. At thls time, a member of the public may speak for up to three minutes on the entire consent calendar and request at that time that an agenda item or items be removed for discussion' lf an item or items are removed from the consent calendar, the item shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor or Mayor Pro Tern.

Councilmembers may comment on consent calendar items or ask for minor clarifications without the need for pulling the item for separate consideration. ltems requiring deliberation should be pulled for separate consideration and shall be placed at the end ofthe regular agenda items unless otherwise determined by the Mayor or Mayor Pro Tem' Mayor Hinton read the consent calendar.

Mayor Hinton asked if any councilmember wanted to remove a consent calendar item Councilmember's Request(s): There were none
Mayor Hinton opened for public comment on consent calendar items only' Kyle commented as follows:
o ijust want to make a reference to the minutes, in particular my comments, staff risk management o I wish that we actually had some good risk management, but actually my comments were about waste management, so if those could be corrected
o Secondly, regarding weed abatement, if you look at the agenda item and its description, it describes that there is an inspection process, but it is very vague'
r The reason why I suggest this is because if you look at the report which has been redacted, and if you look at that same exhibit for the last five years, you will notice it is exactly the same addresses. o l,m curious about the inspection process, if it is an annual process, if miraculously exactly the same properties have weeds on their property for five years in a row, and no new properties have any weeds, and none of these properties in the last five years have removed their weeds prior to the annual inspection' r lf we can get some details on what the inspection process is like, that would be very beneficial' o As to why we have the exact same exhibit a for 5 years in a row, l'm really kind of curious about that as well' Linda commented as follows:
r On numberfive,you knowthat lam computerfree, cell phonefree,tvfree, etcetera, etcetera' lwould liketo have a little bit of explanation on what the amendment to city personnel rules and regulations and disciplinary procedures is
o A few years ago, there were about eight of us that gathered with the sole goal of getting our previous city planning director fired, and a lot of us, hard evidence was taken to some of the City Council members at that time, and also the city manager, who as I recall, did not want to, was in fear of being sued o Nonetheless, there was hard evidence that Kenyon webster authored the traffic survey, and that was brought forth by lonathan Greenberg, who told me about it at length. Kenyon was always pro-business. Anyway, it was for fear of him retaliating suing the city that he was never punished. However, I did get him to go for early retirement, because I confronted him publicly, for pro-business r He is in private business doing the same thing he did when he was with us' r The only thing I recall that came out of our organizing and that meeting was there was some kind of review for the city emPloYees.
o Can you tell me if that exists? Like an annual performance review orsomething like that Judith commented as follows:
o I noticed that the fountain at city hall and library is proposed to be being made into a planter, and I don't know how far along you all are in this thinking process and execution of it, but I would like to say that as far as I know, the only founlain that,s available for all of the things that drink water in nature is the one in the square, and that has just come on after three years of being shut off
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

We have loads of trees, thankfully, and I celebrate each one that remains standing, but l'd really like to see the fountain being kept a water fountain, and not being made a planter' The other item, which is the restroom at the farm, I don't know if you are planning to plumb it in the usual way, in which every time somebody flushes it, a vast amount of water that could be used for plants or for drinking is flushed away
I know that in this county, it's been, I think, decades that composting toilets have been being considered, being considered some more, and being considered some more. lthink Burbankwould bevery happyto have a composting toilet rather than a usual water plum to toilet on his farm.

I'd be happy to address either of those further with anyone who would care to take more details.

Director Svanstrom commented as follows:
o ln general the fountain itself is completely not operable right now. . lt woutd be quite costly to get that back up and running, and ongoing maintenance cost of that is actually much higher than a Planter would be.
o Given the factthatwe are likely anticipating drought in the future given climate change, it is recommended by both public works superintendent and myself to move forward with this.

Mayor Hinton addressed item 5.
r I wanted to address the comment that was about the approval of personnel rules' o This was simply a minor change from the word in personnel rules from "arbitrator," to "hearing officer." that pretty much sums up the agenda item, for a member of the public that had that question about the agenda related to item 5.
o I wanted to make comments on our member of the public, talking about a former planning director who I was doing a quick calculation, works for our city for 22years in that department, and I really appreciate that everybody has an opinion, but this planning director retired with a proclamation from the city honoring his work, and I will just say the rest of that appears to be not substantiated, so, comments, again, everybody is welcome to their opinion, but from the city standpoint, I wanted to address that to the public.

City Manager/Attorney Mclaughlin commented as follows:
o I know from a number of conversations with the former fire chief Bill Braga that all the properties in question were very definitely inspected on a yearly basis or their address would not be entered into the list. r The reason you see the same properties over and over again, according to what l've heard, is the number of property owners wait until a certain time of year or until they receive a certain number of notices, but in any event, they seem to abate their weeds about the same time every year. . They often appear on this earlier list.
. By the time it comes time to have it done or the city would be contracting to do it, those properties are almost always all cleared like they should be.

Councilmember Maurer commented as follows:
o i agree that I am sad about losing the fountain at the library, but I understand that it's broken, and that there is another alternative in Place.
o I am glad that the fountain is fixed in the plaza and is working. I think they are beautiful, because having fountains are beautiful, and those kind of symbols lthinkare important right now. o Curious about the composting toilet idea at the Luther Burbank farm, and I know that farm is one of the public parks, and I think it's important to have a bathroom.
r l,m just wondering how far along is this application, grant application, in the process, I certainly wanted would not want to suggest to be held up in any way.
o There are a lot of volunteers and lthink it is importantto have an accessible bathroom.

Toni Bertolero, GHD, commented as follows:
o we are in the design phase, and it is standard plumbing frxtures. r We are looking at low-flow on the toilets and sinks'
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Agenda Item Number: 4
Agenda Item Number: 4
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. However, I can certainly take a look at the suggestion of composting, and maybe even a graywater system and see if there is still an opportunity to look at those in the design.

MOTION:

Councilmember Zollman moved and Councilmember Mclewis seconded the motion to approve Consent Calendar ltems 1,,2,3,4,5,6 and 7 with the correction to the minutes'
Mayor Hinton called for a roll callvote. City staff conducted a roll callvote' VOTE:

Ayes:

Noes:

Absent:

Abstain
Councilmembers Maurer, McLewis, Zollman, Vice Mayor Rich and Mayor Hinton None
None
None
1,. Approval of City Council Meeting Minutes for Meeting of May 2,2023 (Responsible Department: City Administration)
City CouncilAction: Approved City Council Meeting Mrnutes for Meeting of May 2,2023 Minute Order Number: 2023-123

2. Approval of Resolution of lntention adopts a Resolution preliminarily approving the Engineer's Report and a Resolution of Intention to levy and collect assessments for FY 2023-24. (Responsible Department:

Ad ministrative Services Director)
City Council Action: Approved Resolution of lntention adopts a Resolution preliminarily approving the Engineer's Report and a Resolution of lntention to levy and collect assessments for FY 2023-24 Minute Order Number: 2023-124
Resolution Number: 6529-2023

3. Adopt a Resolution Approving the Land and water Conservation Fund (LWCF) Grant for the Burbank Experimental Farm Restroom Facility and Accessibility lmprovements Project and Finding the Project Exempt under CEQA Section 15303(e) (Responsible Department: EngineeringicHD) CityCouncilAction: ApprovedResolutionApprovingtheLandandwaterConservationFund(LWCF)Grantforthe Burbank Experimental Farm Restroom Facility and Accessibility lmprovements Project and Finding the Project Exempt under CEQA Section 15303(e)
Minute Order Number: 2023-125
Resolution Number: 6530-20239

4. BidAwardfortheBodegaAvenuephaselproject#051,3-T4.ogandFindingtheProjectExemptunderCEQA Section 15301(c), 15304(f) and 15304(h) (Responsible Department: Engineering/City Engineer) City CouncilAction:Approved 4. Bid Award forthe Bodega Avdnue Phase L Project #051'3-74'09 and Finding the Project Exempt under GEQA Section 15301(c), 15304(f) and 15304(h) Minute Order Number: 2023-126

5. Approval of Amendment to City personnel Rules and Regulations (Disciplinary Procedures) (Responsible Depa rtme nt: Ad ministrative Services/City Rd m i n istration) City Council Actron: Approved Amendment to City Personnel Rules and Regulations (Disciplinary Procedures) Mrnute Order Number: 2023-127
Resolution Number: 6531-2023

6. Approval of Re-Use of Fountain at City Hall/Library from Fountain Use to Planter Use with a Gravenstein Apple Tree planted in the City Hall/Library planter and Finding the Project Exempt under GEQA section 15304(b) (Responsible Department: Planning/Public Works)
City CouncilAction: Approved Re-Use of Fountain at City Hall/Library from Fountain Use to Planter Use with a Gravenstein Apple Tree planted in the City Hall/Library Planter and Finding the Project Exempt under CEQA Section 1s304(b)
Minute Order Number: 2023-128

7. ApprovalofResolutionDeclaringWeedsapublicNuisanceandSettingDate/timeforPublicHearing(Responsible Department: lnterim Fire Chief)
City CouncilAction: Approved Resolution Declarrng weeds a Public Nuisance and Setting Date/time for Public Hearing Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

Mlnute Order Number:

Resolution Number:
2023-129
6532-2023
r N FORMATI ONAL ITEMS/PRESENTATI ONS:
g. lnformational presentation from NHA Financial Advisors for Revenue Enhancement study' The DRAFT presentation was presented to the Budget committee at a Publicly Noticed Meeting. (Responsible Department:

Ad mi n istrative Services)
Administratrve services Director Kwong presented the agenda item recommending the city council receive the lnformatronal presentation from NHA Financial Advisors for Revenue Enhancement study and introduced Mike Myers and Eric Scriven from NHA.

NHA made a presentation to the City Council'
Mayor Hinton opened for questions from Council'
Councilmember Mclewis commented as follows:
o I was just wondering in the report underthe actions forfuture, were those in any particular order, orwas that just random, the sales tax
oArethoseinanyparticularorderontheactionsforthefuture?
NHA commented as follows:
r There was no intended recommendation on these'
o We feel our job here tonight is to identify that there is a structural deficit' r your reserves will be dissipated and eliminated overthe next severalyears, and these are potential items to consider in no particular order of course the sales tax would be the largest potential revenue enhancement of this group.

Councilmember Mclewis commented as follows:
r I have one other question if that's okay'
r You have TOT tax listed.
o Based on your experience working with other cities, how important is that tax for most places? NHA commented as follows:
o lt certainlY dePends.
r The city of Napa as an example, those are very large hotel ToT generators, tax generators' o Other communities, not so much'
o Based on what we saw from your city, I believe the number was, what was it, sB0'000? o lt was not the largest number, meaning that your base of hotels that you can get bed tax off of did not seem to be as large and impactful as some other potential taxes'
councilmember Mclewis commented we just lost one, 50% of our hotels, recently' Vice Mayor Rich commented as follows:
o Looking at I think it was your slide number seven, and identified as part of the section 1-15 trust recommendation that the city would need to add 540o,ooo per year to that trust after setting it up' o what calendar years were you looking at for that additional 54oo,o0o per year, or what fiscal years were you looking at?
NHA commented as follows:
r The chart on seven to pick those extra deposits
o The gray bars in fiscal years24 and 25'
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

. That is a combined $4o0,ooo, and that is not the saying that the city has the resources to do that, but it is what would allow the city to levelthings out at this 51.4 million level over the next 15 years or so, so the current balance in the reserve plus a little bit extra'
o obviously if the city is not able to, you'd still be able to lower this peak in payments, just not to the same level' o Probably a little bit higher than the orange line shown Vice Mayor Rich commented that was $4oo,ooo distributed over two fiscal years NHA commented that is correct
Vice Mayor Rich commented is that fiscal years 2023-2024, and 2024-2025' NHA stated that is correct.

Vice Mayor Rich commented I had a question about the potential revenue items, going to the Tor, the s8o,0o0 potential revenue, and I understand this is just one hypothetical, but that SBO,ooo is additional Tor that we might take advantage of, is that based on the one hotelthat we currently have, or on future predictions about an additional hotel? NHA commented as follows:
r This is hypothetical.
o we basically took your existing ToT and added an incremental2% . lt is based on the current hotelthat we have'
o lt does not build into future hotels.

Vice Mayor Rich commented that it would not include the anticipated Sebastopol hotel NHA commented that is correct'
Vice Mayor Rich commented then the parceltax amount that is slotted into this hypothetical, the 5790,000 peryear, that is based on what amount or Parcel?
Councilmember Zollman commented it was in the materials and was about 5295 per parcel' Vice Mayor Rich commented the maximum sales tax in sonoma County is how much at this point? City staff commented it the ceiling in sonoma county is 10.25 percent.

Vice Mayor Rich commented as follows:
. My final question has to do with the comment about expanding the tax base' o l,m assuming that means taking our city boundaries and expanding them to the outside edges of the urban growth boundary.
r ls that what you meant bY that?
NHA commented as follows:
o Not exactly.
r What I meant was, say you are building a new hotel'
o Typical economic development activities, increasing retail or hospitality within the existing city limits, not expanding outwards.

Councilmember Zollman commented as follows:
o Discussed the 115 Trust
Agenda Item Number: 4
Agenda Item Number: 4
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. when you said it is common, have you done an analysis, or have you been part of an analysis of a similarly situated city in the situation that we are in in terms of how much of a savior the 1"15 trust turned out to be? NHA commented as follows:
o For those clients that we have that have put their money and dedicated funding towards a 115 with the idea of leveling off this mountain peak, or in more of a general sense, creating additional cushion and flexibility if bad things haPPen'
r For instance, a recession, or additional CaIPERS costs come online, which we've seen recently' o we,ve seen that some have actually had to utilize the l-15's, but most have been building them up over the recent past while the times have been good'
I so, we know several examples where it has been veryr very, very useful, but right now that is not as widespread' butwebelieveitwillbemoreutilizedinthenearfuture.

Councilmember Zollman commented as follows:
o Around the TOT tax, I'm a little bit confused'
o Did you say your figures included the currently planned hotel or does it not currently include the planned hotel? NHA commented as follows:
o Just the existing hotel in place right now'
o That would ne additive if you added a new hotel and had a highertax rate on that' Councilmember Zollman commented as follows
a I heard that if the current hotel comes into fruition there is going to be a lag time that when we can actually get the TOT money.
ls that rumor correct or not correct
NHA commented as follows
lf they are in operation, you should be able to collect ToT right away a
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a There should not be anY lag time
Vice Mayor Rich commented as follows:
. My question has to do with the l'15 trust'
r What is the cost of setting up a 115 trust
NHA commented as follows:
o The setuP cost is zero.
r lt depends on the provider with the annual administrative costs are, as well as what type of portfolio it is invested in.
r l,m sure we would as part of that process if that's the direction the city wants to go, we'd be glad to kind of share various options, talk about the cost of various providers' Councilmember Mclewis commented l'm just wondering, why haven't we done this in the past? Mayor Hinton commented as follows:
o I was actually going to make a comment on that question as to why we haven't done this in the past o I have sat on the calpERS committee in the past. This was not a strong recommendation to'the council in the past, and l,m not sure, l'd be curious to hear your opinion as to why coming in is a strong recommendation now' r I believe because we,ve had years in these funds in the last few years, but we did have another company analyze this, and it did not look like this, so l'm if your organization can comment to that? o This is something the council has looked at in the past that l'm just curious about if this makes good sense moving forward, or is this based on previous performance of kind of boom years in recent years? Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

Director Kwong commented as follows:
o I think in the past, it was not widely supportive'
o l,ve always supported having a 115 trust to deal with the largest expenses in the budget is the calPERS liability' o lt was not supported by prior councils'
. lt was kind of off the radar for a bit. lf there's any opportunity that staff gets to bring it to the forefront because that is the biggest expenses, we have we will; however it wasn't supported so lwasn't goingto go there anymore City Manager/Attorney Mclaughlin commented as follows:
o lt was the removal of flexibility to be able to use those monies for some other emergency purpose if you needed to.
r once you put it in the 1l-5 trust, you cannot recoverthose monies, hence previous councils made the decision to put it into a reserve that in the event of an emergency they could reach those monies' Mayor Hinton commented as follows:
o I did hear the consultants say that other cities have had to dip into these funds' r can you review if we were to create this 115 trust and had to dip into it, what would that mean to the city? Director Kwong commented as follows:
o you can only dip into this fund created as a trust to only pay for pension' r lf you do move forward with creating this trust can only dip into it to pay for pension' r You cannot dip into this fund to pay for anything else Mayor Hinton commented as follows:
oTheconsultantmentionedthatothercitieshavetouchedthefund o Could I hear from the consultant on that
NHA commented as follows:
r I think the way I would frame it is if they have to dip, into it, there was some strategic uses where several of the cities decided that they wanted to utilize it to do some prepayments' what we call additional discretionary payments, to re-amortize this very volatile repayment schedule that CaIPERS provides many many public agencies in the state of California
o was the use of those born orit of necessity, or was it more of a strategic approach? o I would say in the recent past it was the latter, but going forward, if we are in a recession or if calPERS continues to underperform and creates these ascending payment schedules, rapidly increasing your year-over-year payments, there will be more need for cities to tap into these funds just to manage the costs like we've discussed this evening
Councilmember Maurer commented as follows:
r This is a question for the city manager. You've been here and around for a long time' o I was wanting to know, has sebastopol had to face a situation from this growing structural deficit before' and if so, how did the citY get out of it
City Manager/Attorney Mclaughlin commented as follows:
r Yes, it did.
o When I first took this job, we first got out of it by considering tax measures with the previous administration had not wanted to do'
r That's why you see on this list the tax measures'
councilmember Mclewis asked specifically what type of tax measures did you do' City Manager/Attorney McLaughlin commented sales tax and UUT tax' Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

Councilmember Mclewis commented we do have one of the highest sales taxes in the county' correct? City Manager/Attorney Mclaughlin commented not the highest' Councilmember Lewis commented as follows:
o Stated Cotati is higher
o stated ourtax measures did stay in place and yet we stillfind ourselves now still in a structural deficit Mayor Hinton commented as follows:
o Discussed the CaIPERS slide
r lt's just gotten extremely worse in recent years'
o Am I reading this right, so it was negative in2022, and has just plummeted to the 3'35' o That is part of our problem with the CalpERS situation, thai t don't want to fill in, but when we look at this before I assume we were earning more'
r ls that correct?
NHA commented as follows:
r you are hitting on the main issue with the CalpERS liability, which is it bounces around' lt goes up, it goes down' a
based on CaIPERS reinvestment returns'
youcanseetheirtarget is6.sro,andwhentheyareunder6'B%,theunfundedliabilitygoesup'Theyputanew rayer on. when it is above 6.8% AM r rike it was in 202L. rt was a 2r.3o/o, they red uce the lia bility, and the payments go down as well.
so, that is the primary reason that we believe and recommend that it is important to have funds in a dedicated source, rike the section 1r-5, where you can contror the smoothing so that you can budget with a more predictable CarpERS payment each year, because you can make it more predictabre with utirizing funds that you have on a
accou nt.
o lt,s going to continue to bounce around, up and down. we hope it goes down again, but we don't know o Right now, they are not meeting their 6'8% target in fiscal year 2023' Mayor Hinton opened for public comment. NHA Financial Advisors for Revenue Enhancement study' A member of the audience commented as follows:
r Discussed the l-15 Trust
o Asked if it is an investment in stocks and bonds
NHA commented as follows:
rltcanbeatailoredportfoliobasedonCityCouncildecisions.
o you can have very low risk or high risk or something in between, blended between stocks and bonds' typically' r Given the current market situation, that is a calculated risk, would be my opinion, not guaranteed by any means at all.

Steve commented as follows:
elwanttothankthestaffandtheconsultants'Thereportwasabitinthelongtimecoming. . . The most interesting part was the pension part of the report because the revenue quite honestly that's really not very hard to calculaie anticipated revenue from what we already know our existing revenue is' o I think it is a pretty glaring omission that we were always told when the hotel was coming up that we are looking at $300,000 Per Year TOT revenue'
o I could be wrong on that, but l'd really like to see that more prominent in the report' lt makes a big difference on these numbers.
rThereisverylittleanalysisofthecost,orthenextsteps,orthelistofactionsforthefuture' o our process for revenue needs to be ongoing not just during crisis periods' Agenda Item Number: 4
Agenda Item Number: 4
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. I think this should be a standing function of the budget subcommittee that we constantly look at revenue measures. we are most likely going to need them for our small town going forward' and we really need to look at these proposals with an equity lens'
r sales tax is not very equitable. The lowest income residents here, they will end up paying 3 to 4 times more than the highest income as a percent of their income on whatever sales tax would be passed' e We need to look at other ideas'
o l,m interested in that cannabis revenue, and we need a comprehensive list of alternatives with pros and cons' that includes expansion of the city borders with urban growth boundaries in line, and l'm sure there are some other ideas out there on revenue that the consultants just have not yet included in their analysis that would be very encouraging to look at'
A member of the audience commented as follows:
o lwasn,t prepared to consider any of this, but I am wondering, forthis study and for previous studies peryear' per study and per year, l,m wondering what kind of a total you have, because I understand the consultants don't work for two digits'
. They work for three digits only and up, so I imagine, this comes into the hundreds of thousands if not more' . cost-containment is obviously a criticalthing, but in terms of everything that has been discussed, it's constantly in the context of growth, growth, growth, and this becomes government as a profit driven entity' o I don,t know that economic development should be a concern. lt should be part of the concern' but the corporation ls profit driven, and I think the government, especially one for a smalltown such as this' should have a mission that is above and beyond profit, and thatwould be an equitable situation forthe citizens' not justthe business communitY
Kyle commented as follows:
o I have watched as the previous crty councils have continued to do business as usual, with their budget' which has put us in the position we are in today'
Little to no change to the actual budget from year-to-year has put us in a place where we have used up the vast majority of our reserves unfortunately,
I don,t see or have the faith that we can trust our future City council budget subcommittees do not tap into pensions if needed.

Going the trust route secures the pensions of our city employees, that they have rightfully earned from the misnianagement of City Council budget subcommittees moving into the future' I highly encourage you to consider the trust, as a way of protecting these funds from city council budget committees of the future.

Michelle commented as follows:
o Thank you, Kyle' for saying that'
.aon rho omnrorrees o. lt they will reap the benefits that r I think it is very important that we keep the employees of the city conf ident thi th'ey have earned'
r But the second comment I want to make, I went on the sebastopol city walk this week and one of the retired councilmembers shared with me that the hotel that has not been built or had any movement was given a three to six year waiver before a TOT would be imposed'
. ior'rr..'. city council members who were on city council prior to the current city council members, are you sure that we did not give a waiver for the sebastopol hotel to get an extension? a
a
a
a
Yarrow commented as follows:
o Thank you so much for this presentation
' : *ro ,r'.'"*ly raised and educated here in the bay area, and it says on your bio that you are a generalist' allow me totakeacoupleofshotsatyouandjustsitontheboxandtakethem' o I hope that NHA does not stand for no hitting agenda' r when you propose a cannabis tax, it is clear that is not an area that you are confluent in, cannabis taxes have crippled the cannabis industry. so, I am really committed to making sure that sebastopolwraps his arms around Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

and increasing cannabis taxes is an idea birthed in a vacuum and you would not be able to show me a white paper or study were increased cannabis taxes supports the cannabis industry in California' o I am worried that we are considering taxes without spending reduction conversations, I am really opposed to the parcel tax increase, it would be the most impacted as seniors on a fixed income' e something more narrow like non-owner-occupied for parcels, more narrowly focused on parcels that can afford it, that could be one thing.
o The sales tax increase, people are just going to go to costco or not shop at the whole foods or the safeway downtown, I don,t see how increasing ihe cost of living in this highly desirable area is the right vehicle' r yeS, to the ToT. Given the amount of money that they are going to spend in leisure and recreation, I think there's a lot of room to increase that tax and to the point that was already made, nobody has budgeted in or focused increased occupancy is more lodging comes on like it just seems like that 2%is pretty modest' Craig commented as follows:
o Thank you foryour attention to this matter, this is so critical for our city, my hometown, I used to be on the council.
r I have a local business here, a couple of them. one of them is a cannabis business and I just want to start by emphasizing how difficult this is to make budget cuts across the board and departments and how to balance the budget and basically fill in for CaIPERS measures'
r I have run taxes in the past successfully, so I get that we have to do these things over time, and we have to raise money
o What are we doing to attract more businesses
o With the empty business places, the units, how can we add more businesses, whateverwe can do to put together a citizens committee with the California Councilwould be great' o Taxing the cannabis businesses, it would certainly drive businesses out of business and out of town' lt is hanging on by one nail on a cliff atthe moment. lt is so difficult in cannabis businesses. ls often taxed at gross receipts levels.
o There are already a lot of taxes, besides the sales tax for the retail in the supply train that the city receives, there is also a state tax on that. lt is taxed, taxed, taxed. cannabis consumption lounges would be one way to increase sales taxes, start moving forward on some cannabis consumption lounges' o Allow exrsting dispensaries to create some on-site consumption and increase sales that way' Gross receipts are really unfair, if you look at this, please consider that' o The other way to make money, equity programs. There is a state equity grant, if you apply force now' the city can get more than the can. The study city hasto start by passing a resolution in support' Oliver commented as follows:
o Thanks to NHA. I have been watching a lot of the budget, discussions, they did a much longer presentation' pretty much, that same deck wilh a lot more nuances'
o I think, about six weeks ago, online streaming if anybody is interested in that graph the budget is very strangely organized
o I guess that the city manager organizes that over the years' r lt,s a very peculiar process, very convoluted, but as we were saying last fall, this is a real doomsday budget' o Back to basics, single most important thing, as NHA have been saying, public safety' The fire, infrastructure' all of these basic services, which is why the council is sitting there now. We keep getting sucked into these embarrassing, well-meaning, but embarrassing sideshows, like the lady that spoke earlier about animal rights or whatever.
o over the years, I think there have been some serious missteps by the council' r ln the way that they have organized the way the city has been run and what has been a real boom times is the property prices
o The reality is, we have to really get back to the real world and focus on just running the city well' lt's as simple as that.
o We were saying all of this last fall, nothing has changed and l'm actually glad that the people are more on the progressivesideonthespectrum,havingtounpickthisandSortitallout.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

Andrew commented as follows:
r I am the director of licensing and compliance for one of yourtwo Sebastopol dispensary, we have been here since 2OO7 andwe are proud to call Sebastopol home'
o I want to start by thanking the council and NHA for the presentation, it's clear that the city has some challenging budget decisions ahead'
o I am calling in tonight not to weigh in on all of the various revenue enhancement measures, but to specifically talk aboutcannabisandthecannabistaxthathasbeenmentionedhere. o This is not the time for a cannabis tax to be added, as you have heard from other speakers tonight, the cannabis industry is an incredibly comparative precarious position' r cannabis taxes that would further impact the sustainability of our licensed local opportunities operators is not the solution SebastoPol needs'
o Sebastopol has long enjoyed the benefits of having a robust cannabjs industry and the taxes and fees that come with it. Now is not the time to jeopardize his industry within it with a tax' Linda commented as follows:
r l want to thank the lady, the person that spoke about continued growth o Unfettered growth is the definition of cancer, which we have a lot of and had it has been growing a lot' o As I said before ,5%o ofthe population in sonoma county is newly diagnosed with cancer every year' I o Anybody with any sense should recognize and under them and epidemic' o lt all speaks to the success of predatory capitalism
r we are nothing more than consumer units and Don perkins, who is the author of confessions of an economic hit in. ln his book, which I highly recommend, suggestions about specificallywhat lwantto address' with the economY here.
o I would like to know how much the study costs, I would also suggest that that Sz.z million that has been flushed away for the wireless water meter, which is badger meters has been sued multiple times for their failed wireless water meters. That is a good place to stop the bleeding o They are not cheap. From China, so anyway, again, I always Suggest City Counciltake another look at these stupid pieces of junk and also opt out and everybody opt out on these to send a message' Mayor Hinton responded to public comment as follows:
r Discussed the cost of the contract which was SZZ'000
o I had always heard a projection of a future of sebastopol hotel, to refresh my memory, I checked online' was going to be 66 rooms. Estimates, roughly, Were a ToT of about S4SO,OOO a year, l WaS not on the council or recall a council waiving that from day one'
City Manager/Attorney Mclaughlin commented as follows:
l There is no waiver ToT, what we have done for the hotel, previous council authorized a deferral. o Some of their impact fees and other costs, some other situations, cases they have paid those fees' r lt is an involved agreement to defer some of them, they will be paid ultimately, some of them were paid at the time of permanent issuance' There is no waiver of the TOT Mayor Hinton asked about grants'
city staff commented l,m not aware of this grant, but r have a meeting with them too r will check with them tomorrow ncil Di on rDe ons
Vi ce Mayor Rich commented how much TOT
Director Kwong commented as follows
r I do not have the exact figures
are we projecting each year from the new hotel?
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

. As I mentioned earlier, I have heard it tossed around at 5400,000, if you just take a percentage of rooms' that is common for hotels, the number of rooms they have an average room price and do it based on 12Yo, you basically come uP between four and 450,000
Vice Mayor Rich commented do we expect to receive that TOT once it opens or is there a delay? Mayor Hlnton commented this was answered and we do not have any kind of referral agreement' We have an agreement which defers some of their fees until occupancy but not ToT Vice Mayor Rich commented I would like to know, for purposes of the public, when we look at an increase in UUT of the percentage that you were talking about, what does that mean in terms of an individual resident? what does that trickle down to in terms of a homeowner?
Director Kwong commented I believe that when we went to council about the UUT taking off the sunset, there was some data in there regarding how much it would talk cost the resident. I can go back and get that information' Councilmember Zollman commented as follows:
o This is a preference for what direction I would like to provide your staff' r Based upon being an alternate to ABAG, which is the Association of Bay Area Government, which includes nine different cities and the trouble they are in, related to their pension payment, is very alarming to me' . Along with the fact that santa Rosa just recently passed a l-15 trust I would like to provide direction to staff to start the process of setting up a 115 trust to address rising pension costs Councilmember Mclewis commented as follows:
o we are talking about the Tor tax and the future. I hope our staff will understand the importance of us having this, and while I understand, for some people, it might be controversial, it is also a huge source of income for us' o I think that we should not be doing things to take that away, that's all I have to say Councilmember Maurer commented if there is an increase in the Tor tax, does that have to be put in front of the voters? Same question with the UUT or the sales tax?
Director Kwong commented Yes.

Councilmember Maurer commented do those have to come before the voters? Director Kwong commented Yes.

Vice Mayor Rich commented as follows:
o I am in suPPort of the 1l-5 trust
o I agree with the concerns raised by Councilmember Zollman' r ln terms of the tax measures that have been discussed, can someone here please remind us of the cost associated with pursuing any sort of measure, bringing it to the voters, cost of filing and cost of a consultant to draft the measureandthen,astrategisttotheextentstaffrecommendsthat? r What is the total cost per measure? Estimated, obviously' Director Kwong commented as follows:
o I can speak to the writing of the ballot, if the city goes for three measures, the writing of the ballots is going to be S30,OOO, so it's going to be approximately 510,000 each' r The city is looking, when you have this many ballot measures in the election, it is also recommended that the city consult with a strategist and the strategist will cost approximately S3O,OOO. So combined, it is about 560'000' that is just on the consultant for the measure, as far as election, l'm not sure' City staff commented as follows:

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

o Depending on when this goes to the election, of course, any election other than November 2024 is going to be higher because it is dependent on how many cities, counties and schools have ballot measures' r lf we do one in March, it is estimated that can range anywhere from s20,ooo to s40,000, depending on the number of cities. we have estimated s20,000 for each measure. o The drafting is 530,000 for the measure
Mayor Hinton commented are we thinking that this would not happen if we were to move forward on this in November 2023.
city staff commented that is awful quick to do if you are trying to have the strategies involved and getting the public involved, it's very tight.

Mayor Hinton commented the last time the city ran a tax measure, have we used a strategist? City Manager/Attorney Mclaughlin commented we did not use a strategist, per se, which as I read it, is to analyze the public,s perception about the tax measures and, potentially, do a poll with it. we have not done that; we have utilized assistance to draft the tax measures last several times' Mayor Hinton commented but we have never used a strategist to write/draft a tax measure to date? City Manager/Attorney Mclaughlin commented no we have not' Mayor Hinton commented as follows:
r Before I moved to a recommendation from this report, which is on our informational and presentation agenda items, even though, I guess it said possible action, I am not prepared to move on that tonight, I will just say that publicly.
o I want to digest this a little bit more and see our full budget. o I think that would be the appropriate time to consider what we are thinking about for full measures' city staff commented we are not approving doing it, I think what you might want to do is direct staff to get information to bring back to the City council on what a 1t5 is, what it would cost, that would be your direction of staff tonight we are not approving doing a 115, but I would direct staff to bring information back to the City Council' Councilmember Zollman recommended City staff be directed to get information to bring backto the City Council on a l-15 tru st.

Reference Order Number: 2023-130

9. progress Report from the Ad Hoc Fire Committee (Responsible Department: lnterim Fire Chief)

THIS ITEM HAS BEEN PULLED FROM THE AGENDA AND WILL BE RESCHEDULED FOR A FUTURE CITY COUNCIL MEETING Reference Order Number: 2023-I3t
Mayor Hinton called for a break at 7:58 pm and reconvened the meeting at 8:10 pm' PUBLIC HEARING(s): NONE
REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR Ac-noN)

10. consideration of Approval of Resolution Authorizing a Joint Application with st Vincent de Paul for a Project Homekey Grant Application for 845 Gravenstein Highway North and Finding the Project Exempt under CEQA Section 1,5332, Class 32 (Responsible Department: Planning) planning Director svanstrom presented the agenda item recommending the city Council approve a Resolution Authorizing a Joint Application with St Vincent de paul for a project Homekey Grant Application for 845 Gravenstein Highway North and Finding the project Exempt under GEQA Section 15332, Class 32. Discussed changes to Resolution as follows:

Agenda Item Number: 4
Agenda Item Number: 4
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lack Tibbetts commented as follows:
olamhappytomakeafewwords,butmostly,lamheretoansweranyquestionsthatyouhave,oranyquestions the public might have about this project'
o Just in short, this will be our second project that we will be applying for funds from HCD' o we did this successfully with the City of santa Rosa and received s13.29 million to develop 50 units of housing andwe,reaboulTO%completiononthatprojectwithanestimatedcompletiondateofJuly30th. o permanent supportive services are offered, I know that this is a question some of your public will have' lt is a requirement of the grant that there be one case manager dedicated for a maximum of 20 people who live in the property. We anticipate 1'5 case managers' .!- :- .-^^,,:
o Resident_manager laws arso apply. Any comprex with 14 or more units is required to have a resident manager, so' you know, experience dictates that this is -- these types of projects are really good ways to address the growing homelessness crisis in sonoma county. And, certainly, if you haue a good operator, that becomes exponentially more, l think, true' St Vincent de Paul, l believe We are a good op"l.,tol" and l would point to the example of Los Guillicos Village that we did in partnership with the couniy of sonoma. To underline my point' when we began that project with the county of sonoma, they were actualiy the lead group pushing that through' we were with them every step of the way and we had about 4oo angry neighbors in the senior center in oakmont' rightfully upset becaur" i, *., done through a temporary ur. p"ltlt f,rocess' Under an emergency order' we stepped in and we have been operating that village for three years and the oVA, which is their board of directors, were leaning towards trying to challenge o* initlrilu. with attorneys. we just recently resubmitted to the county of Sonoma to operate that village for the next three years and we received a letter of support from oVA to continue as the operators. speakingforSt. Vincent de paul, we are really excited, lthinkthis is a great project forthe property and forthe site. lt is kind of our modelto go in and find blighted buildings and physicalspaces in a community. Typically, like the Gold Coin motel, for example, that have a history of a lot of bad things' And We tUrn them around to something that can be g positive outcome, both for the individuals, who sometimes get objected to due to the behaviors that occur in places like that, and turn it into something that can help them get back on track and enhance their lives. I will stop there and l'm happy to take any questions' New Language
wHEREAS, StVincent de paulwill be responsibleforthe construction and operation of the Project, includingallcosts associated with city staff assistance, the physical development and on-going operations; and a total amount not to exceed 522 million,
Mayor Hinton asked Chief Nelson to discuss comments related to this site' Chief Nelson commented as follows:
r l,m not going to legitimate the comments that were made by getting into the weeds of each specific comment' especially those diiected at the residence at Horizon shine, what I can say, Horizon shine' when it opened' you have to step back a little bit. And understand this is a difficult situation to manage, from the start' we are dealing with individuals who don,t have the life skills that most of us have to manage their lives and to move society often times, that is a root cause of homelessness' Add to that, l,m going to go into the issue, a little more on my next report, some of them are sufferingfrom some mental illnesses, some of them sufferfrom substance abuse issues' lifelong or long-term. So to place them in a facility like this is a little bit like herding cats at the start' lt wasn't that smoothest transition, there were some growing pains, but from the outset, Horizon Shine management has worked collaboratively with us. They hale tept open lines of communication, they have brought issues to our attention. we have smoothed some things out over time and we have a good, solid, working, collaborative relationship with them and I truly believe they are doing the best they can under some really difficult circumstances. some new management was brought in within the last six or eight months' Right away' they opened the door, wanted to have open conversations with us' We had meetings with them, they are doing the best they can with a difficult situation. The speaker alluded to some drug use on the property and things like that' Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

I hate to tell you, but there is drug use in private homes all throughout the city and it is not the police's job to police what people do in thelr private lives. yes, I thinkthey're tried to discourage those types of behaviors, but -- it is not a prison, it is not a jail, it is not a locked facility. They are doing the best they can and I really think, overall' they are doing a fine job and it has been a good sorution to a pretty significant probrem we had previously' Mayor Hinton opened for questions from Council'
Councilmember Mclewis commented as follows:
r How many home key sites are in other cities?
r I am asking because we already have a home key site right here in Elderberry Commons' o I am very familiar with it, businesses in the parking lot' r Just wondering if you know how many other cities have more than one home key' Director Svanstrom commented as follows:
o I know Santa Rosa haS two, I don't know of other cities that have more than one' o one of the things I would say is, Project Homekey started out during COVID as the hotel thing' o Now it has transitioned to a state affordable housing fund in this particular route' o lt can be used for a hotel purchase, but it is also just being used as a way to fund affordable housing' Councilmember Mclewis iommented as follows:
r I did some research because I wanted to at educate myself on this, what is defined as low income and affordable' SocanyoutellmewherethispermanentSupportivehousingranksonthis o I printed it off from the county, regarding acutely low income, extremely low income' of course' extremely low income will be the category'
Mr. Tibbetts commented as follows:
. lt is extremelY low income.
o That's correct, it is the extremely low income'
levels that I am aware of'
the most bottom of the shadow that exists in a affordable housing councilmember Mclewis commented where do we rank Park Village in that? Director Svanstrom commented as follows:
o Park Village is actually not deed restricted affordable housing. r ltwas purchased bythe city severalyears ago, 2013, with an existing mobile home park on it' o There are eight to 10 units, which are affordable housing, I believe those are either low orvery low' o The remainder of the units are actually privately-owned mobile homes, just like at Fircrest mobile home park' where they played pay rentfortheir space and own their unit - that is not a deed restrictive component' councilmember McLewis commented can you tell me about our RHNA numbers and how many of our low and extremely low income units has been met?
Director Svanstrom commented as follows:
r we did meet all of our 1ow and very low housing units in the last cycle, I think we had a few extra on the very low' off the top of my head, this may not be completely accurate' r But I know we had a few extra on the very low and I think we didn't have quite as many of the low' oWhatRHNAdoes,ifyouhavemoreverylow,theycancountforthelow' r similarly, we had more moderate than we needed, we didn't have as much market rate' but allof the lower incomes can be used to meet the RHNA target at a higher income' o So we did meet our RHNA.
o we have just started our next cycle, so we technically have not counted any units yet - we did issue the building permit foi woodmark for 4g units, those will be low and very low.

Agenda Item Number: 4
Agenda Item Number: 4
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. Those are the housing permits that we have permitted so far this year' o Again, that is only January 2023 lo now, May. we are in that new eight-year cycle that we just started' rourtotalRHNAisbrokenintoallofthosevariouscategories.
o We won,t be subject to the SB 35 law as of June or July, when HCD makes that determination' r Hopefully, with woodmark and should this project move forward, we probably won't be at all during this eightyear cycle. That is the goal anyway' Councilmember McLewis commented what is the Burbank Senior Housing rated as? Director svanstrom commented I believe it is mixed, there are some deed restricted units there, I don't know what the income level is for that. I can get that information for you' Councilmember Mclewis comment as follows:
o I read in your report that this site development concept was approved in 2016 as mixed use, when at whatever council was in place during that time'
o When we are looking at what we are doing now, how are the demographics different o I see the units are different.
o Are we serving a different population than what they originally were thinklng Director Svanstrom commented as follows:
o The original proposal was a market-rate development'
o The commercial was just commercial, the 11 units would have triggered our inclusionary housing' r we have a different formula now, but I believe it would have been one or two units that would have been deed restricted, likelY, and moderate'
councilmember Mclewis commented are we looking at something that is completely different? Director Svanstrom commented as follows:
r The general design building envelope is the same, the type of housing it is very different, absolutely' o This would have permanent supportive housing on the north side of town r we also have permanent supportive housing [Elderberry commons] on the east side of town, which is where you are coming in to town on !2, in addition to park village' o we have the affordable housing that would mark as constructing now on the west side' councilmember McLewis commented is it safe to say we really have more of a deficit of the market rate housing then this low, low income housing right now, is that correct?
Director Svanstrom commented as follows:
o I'm not sure because we also have a So-unit market rate development behind the o'Reilly building on the north side of town that was just submitted as a project'
r I believe the address is loi.l Gravenstein north.80 units of market rate housing by cityVentures, they have done some projects is in Santa Rosa, with inclusionary, which will be 68 market rate and 12 moderate income' o They also designing them with the potentlal to have up to 1-6 ADUs use as part of that - someone can have a three bedroom or a two bedroom with the ADU instead. There is some flexibility, but that is a pretty significant develoPment for the citY'
oThatwillbeabigliftonthatabovemarketrateincomelevel.
councilmember Mclewis commented just comparing our percentage per capita with this type of housing compared to other cities, how do we compare? what is the percentage we have compared to other cities? Director Svanstrom commented I don't have that number on the top of my head' l'm happy to get that for you' though' Agenda Item Number: 4
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Councilmember Mclewis comment I'm just looking at some numbers and we have a much higher percentage already of low income -- low, low, the type of housing where the supportive housing, in general, based on my research, it looks like that we have a much higher percentage than most cities in the county' Director Svanstrom commented I'm happy to find some of that information for you' Councilmember Mclewis commented as follows:
r I understand that it is changing, with the home key project to the supportive housing r How does this work as far as I understand that they are going to have someone on-site, but a concern I have is just the cost to the city as far as police response, fire' r Having been close to this type of housing that is over where I am at everyday - they are the same type of housing, some just curious, how does that work, aS far as, with St' Vincent DePaul' r I was a little concerned because a look at the articles about Gold coin and the number of complaints about St Vincent de Paul and how they have managed that site. lt's pretty damning' o As a Councilmember and living here, ljust have some questions about that and how st Vincent de Paul, what have you done to rectifY that
. Anyone who can look on the Press Democrat, you can see that a lot of people had many, many complaints about the site that you are managing last year, even'
Jack Tibbetts commented as follows:
o I'm happy to address that, Councilmember Mclewis
r when we bought the gold coin motel, we saw a santa Rosa code report that they were about 6500 calls for service over a ten-year period. lt was pretty staggering' o when we bought the property, they were roughly 1-4 people in it at the time who did not necessarily qualify for tenant status, tut they had determined that this is going to be their home. Coming and going from time to time' r When we learned that the sellers in escrow started illegally or wrongfully evicting people to not encumber the sale, I took that information to my board of directors and we made a collective decision that we wanted to let these people stay. When we did that, we let everybody know that that would be done without any funding for permit supportive housing. We are going to let them stay there, as our budget allowed, we were not Homekey funded at this point. This was purchased out of our pocket as an organization. o Fast-forward three years and Covid-19, we finally got funded by Homekey, at least, we got an award notice' lt was at that time that, roughly, the Press Democrat article had come out, but we had not been funded by Homekey, the project construction and relocation had not even occurred at that point. o I don,t want to give you the impression that we took funds from the state and then didn t provide services, funds had not been received and we were making a strategrc or collective decision as an organization to, instead of letting those displacements occur, when we bought the property, we wanted to let people continue to live there' e ln addition to that, a lot of these folks didn't have a means to pay, the property was yellow tagged by the city and, again, it wasn,t yellow tagged when we owned it, it was yellow tagged priorto that point. We ended up spending about S4OO,OOO out of pocket to rehabilitate their units and bring them up to somewhat reasonable standards' Once that was done, we didn't charge rent for a year, and then after that point, we started to charge rent, but a lot of people could not payforvarious reasons, so since then, we have done aboutthree rounds of rent forgiveness. Universally, across the board, for all of our tenants. Not a single person has been evicted and I think we lost about 519O,OOO in potential rent income from these decisions' r I hope that paints a picture about who we are as an organization. I would challenge you to find any other . affordable housing entity that has gone to those lengths to retain people in place, I would to venture to guess that most folks or most organizations piobably would have let those displacements occur' when you do, it is definitely the easier path forward, we had no legal obligation to relocate these folks or continue to let them stay, we just did it, given, quite frankly, our spiritual connection to our worship and mission of charity. o How did we rectify it? To be honest with you, we continue to do the same things we have always done. one thing about that article that I thought was pretty disingenuous was that we provide managerial records from our property manager to the press democrat reporters, showing that they were just about weekly, if not 324 touches Agenda Item Number: 4
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Vice Mayor Rich commented you have heard the additions that have been requested to be added to the resolution? Are you comfortable with that, the commitment to coverthe cities costfor staff needed to be administer and facilitate under per month, one of the three tenants that made the complaints to the press democrat we made over six attempts throughformallegalnoticingtoabatesomeofthetrashinsideofit' r The covlDlg rules would have prevented us from going in and presenting exposures' we were stuck' at the time' providing the notices, I am happy to let you know that the people who complained are now currently in extended stays and when the commons project is complete, roughly July 30th, they will be moved back into the new facility and hopefully, have a lot better place to live than they have for the last seven to 10 years, long before St Vincent de Paul even owned that ProPertY'
Vice Mayor Rich commented with these units once built, be helpfulfor our RHNA numbers' Director svanstrom commented yes, they were certainly count towards our RHNA numbers' overall' from the developments we have in the pipeline, we have a spread across from very low up through market rate' so I think in terms of that, we are looking pretty good. This certainly will help with meeting those requirements' Vice Mayor Rich commented I think I heard this, but I want to confirm. There will be a manager or is it a case manager on site? ls that Your Plan?
Jack Tibbetts commented as follows:
o lt,sboth. lntheproposedproject,therewill bearesidentmanagerlivingon sile24lT,anemployeeof stVincent de Paul.
r These people are not case managers, they serve more as security for the property' o There is a requirement from HCD that for every 20 people, not units, 2o people who live in the project, there is at least one case manager there to address their behavioral health needs' Those have to be funded for the next five years in order to receive the grant'
our agreement?
lack Tibbetts commented as follows:
r Absolutely.
. My board of directors met, we passed our own resolution, we are required to pass a resolution as an orga n izatio n.
o we did that and we earmarked up to sloo,ooo to provide support to city staff' To do some of this project management work'
o I know that Kari probably has a lot more pressing things to do, if that is helpful to the city and makes you more comfortable, to enter into this partnership and give you the help and expertise you need to submit the milestones to HCD we are more haPPY to do that'
Vice Mayor Rich commented what is your prediction on when you might be prepared to break ground on this project? Jack Tibbetts commented as follows:
r When you look at the funding timeline, I want to say, award notifications, they are hoping to get those out in November of 2023.
r our lease to snvs .rplr.s December 31st of 2023, sowe would try to mobilize shortly thereafter' r HCD- partofthereasonforthisnewprogramistohelpgetunitsintothestateofCaliforniatoaddress homelessness quickly. They apply pretty sirict standards to act in a timely way, but since this is a new construction project, I am hoping we can make the case that there is really not a need to start sooner than March of 2o24.lust because, as we have learned with the gold coin project over the past eight months, you can't fight the weather when you are building something new. lt probably makes more sense for us to look at march and then, part and parcel to that'
- - -r ^^.. ..^.
o Making sure we maintain really strong communication with sAVS, so that they are aware of any upcoming changes, but I did emailthe leadershi"p at SAVS earlier today to give them a heads up, if they didn't already know Agenda Item Number: 4
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about this meeting. But I told them that they can be right up there until the very last day before the tractor's role in. Whatever helpl them provide the services they need to provide, we are going to do that' Vice Mayor Rich commented as follows:
o We are now sitting here in May of 2023,youare talking about a lease ending in December of 2023 o I have heard concerns from members of the public about what is going to happen with the villagers at Horizon Shine
o Have you been in conversation with sAVS about that situation, given your mission that you just described? r As the ED of st Vincent de paul, what can you offer us in terms of reassurance regarding those individuals that are currentlY at Horizon Shine'
Jack Tibbetts commented as follows:
o So to date, to answer the first part of your question, our agreement with sAVS was that they would have two yearsonthepropertywiththeopportunitytorenewiftherewasnotadevelopmentopportunity o You will recall back to those conversations that were had at the town hall meetings' o This was the vision that we wanted to pursue, I don't what to speak entirely for the city, but certainly, for St Vincent de Paul. I hope that we made it pretty clear that this was our intention' o As much as we like villages, we operate villages, we operate very ad hoc communities because we always believe they are better, both for the individual who is homeless and for the greater community that it is better than having people freely wander, lost and on the street'
o we do believe housing is the best standard that we should all be prepared to pursue as a society' . They are aware that this is our intention from the get-go, but we also told them, we are happy to help you guys with the relocation. To whatever extent I am able, whether does financial resources, time and my staff's capacity' we will do that.

Underline that statement, we recently actually have been working with SAVS to make an offer on a separate property in another municipality that would not only serve the folks in that particular municipality, their homelessness issues, but it could serve as a relocation groundsforthis project' Unfortunately' the property did not appraise. lt appraised s400,000 less than what the seller was asking for and he was not willing to give ground on that. Our loan would not allow us to go higher than the appraisal amount' Unfortunately' that one is not in the cards, but we are continuing to actively look for another property' The second option, I have not discussed this with SAVS yet, but I intend to. That is to begin a process at the village of attrition, the village is doing what it is supposed to do, getting people placed into housing' getting p.optu reconnect with family, getting them into appropriate housing and shelter' As long as that is happening, I think at a certain point, the village should stop accepting new residents so the subsequent relocation efforts will be easier'
Another thing that can be done, this is also similar to attrition, but st Vincent de Paul, many years ago, one of our first partnerships, was with a group called homeless action, some of them went over and joined SAVS' we work with them at corporate center parkway in santa Rosa' There were roughly 42-60 RVs around that business park and we were asked to step in with our resources to help prevent a lot of the widespread impoundments of those RVs by the santa Rosa police department.

That is our moral code, we recognize that these RVs do create significant impacts to neighbors and we don't like to see that, but at the end of the day, a lot of these RVs are people's last line.of defense, it is a door they can get behind and lock in the middle of the night, it is transportation to reconnect them with family' That is what we saw it as and we spent about S15,OOO repairing a lot of these RVs. we triaged them, basically, saying here is our vison, we can fix, and insure and register right awayto preventtheir impoundment and loss of that shelters of the person who lives there. we went right on down the list and in the end, I wantto say, 27 RVs get repaired' insured, and back on the road and prevented those impoundments and one of the great things we learned from this, we did not just prevent the impoundment. Through the works of one of our case managers' a guy named Mike, he was actually able to have a conversation with these people and say, hey, do you have family or friends somewhere in this country that you can go to who may have a place where you can park this RV and you can get reconnected with somebody who can help you get back on yourfeet? I want to say, we helped almost 10 people a
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make that connection back to family at the end of the day, RV parks and villages are terrific, but there rs no better support service than your family or friends who are willing to take you in' - - r^,-^ ^^-^ .
o l,ve got great case managers, but you see better results when you have family step in and take care of their own' That is another thing thai could be pursued to help prevent any widespread evictions' o I know the councilmember Mclewis, you brought up the gold coin and as a negative thing, it did turn out to be negative because we didn,t like finding that thiee out of 1b of our units that lived there did have some mold' despiteoureffortstotrytogetinandaddressit,butoneofthethingsthatWedidlearn. r Because it was a learning experience for me as an executive director, was that we could be a big, affordable housing organization that goes in, buys property, relocates people to other areas' which means displacement' it doesn,t mean anything other than that. or we could take the risk, knowing full well that there was risk involved with letting people stay there with limited services. we recognized it at their home and weren't going to be an organization that turned a blind eye on them'
o we are not going to do that at Horizon shine village either. Like I said, I will do everything in my financial and personal power *itf, st Vincent de Paul to make sure that those folks get reconnected with a better outcome' Vice Mayor Rich commented I appreciate that and I will confirm that, yes, consistently, from the beginning, it was very clear that the ultimate goal was for 845 Gravenstein to be in affordable housing development. Thank you for all of that and the information, I appreciate it'
councilmember Maurer commented am curious about the future tenants of the new units there' And can preference be given to existing Sebastopol residence, is that even possible? lack Tibbetts commented as follows:
r That is not possible, unfortunately, fair housing laws prevent any form of housing discrimination' o I have looked into this, when I was on the santa Rosa City council and that's the same question I had at the time' somebody sitting on my side of the table'
r That was the advice I was given, it violates fair housing laws, unfortunately, but you did jog my memory' o The last thing I wanted to say, too, our goal and our whole intent is actually going to be to try to get these folks in the village inlo this final development within the constraints of the fair housing laws' Mayor Hinton opened for public comment. Resolution Authorizing a Joint Application with st Vincent de Paul for a Project Homekey Grant Application for 845 Gravenstein Highway North Kyle commented as follows:
o lt's really interesting journey how we have gotten here today' r I think back to the early stages of our city making decisions about blocking the RV parking on Morris street' . using that in conjunction with rapidly trying to find a location to house these individuals as to not be violating the law in terms of evacuating these people. To working that through without a really good public comment process' To extending out a temporary change in use, from commercial to residential, to now making a comparison between a previous mixed-use, wniin nao would have contained commercialand market rate housingtothe proposal for tonight.
r lt is an interesting timeline of how we have gotten here o I am all in support of housing, sebastopol has been horrendous at being able to do any kind of a housing growth for decades. lf you look at the population of the city over the last 20 years, it is abysmally small growth over this time Period.
o congrats on more housing, but let's think a little bit more about the things like revenue. Like the loss of revenue from the lack of commercial use'
o Let's talk about the precedent this sets for changing the use of a commercial lot to residential' o There is a bunch of commercial lots that are in our urban core that would love to see changed into high-density' non-vehicle centric, low income housing for our citizens that could be, instead of things like car washes, in our urban core.

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. I see this as a great opportunity to begin a new conversation about the changing of commercial lots into residentia I
o I think that is a great opportunity that we can explore in the future. o I also want to recognize the loss of revenue that comes along with changing use from commercialto residential' Maybe, we can address that
Oliver commented as follows:
o we got places like Glen Ellen where we could have hundreds of pellet shelters with very good facilities' r lt's not clear what problem we are trying to solve here, earlier this evening, we were discussing fiscal sustainability and the fact of the matterls, losing our hotel, there is no sign that there is going to be another hotel o Hotel developers are very worried about developing in a city which has a pretty high homeless o Just a lot of homeless people milling about, that's a polite way to put it' o we are, kind of, not going anywhere. creatly over delivering in terms of providing facilities for homeless and mentally unstable people in the city already'
e As I said, I am not clear what problem we are trying to solve by building even more' o As Kyle said, there is going to be no income from this, there is going to be no business coming from this' r we heard some pretty serious allegations from a former case manager, which were blown off and pretty much ignored, including by the police chief'
oldon'tthinkwerebeingveryrealisticaboutthis,frankly
Kate commented as follows:
. i just wanted to add some information in terms of how much homeless housing we actually have in sebastopol' r We actually have more than any other per capita than any other city in Sonoma County' o We have one homeless bed per every 51 residents'
o Santa rosa has one homeless bed for every 298 residence. Healdsburg has one homeless bed for every 500 residence and there are some cities that have no homeless beds, such as Windsor, which has a population of 26,ooopeople and does not seem to be in a budget crisis. cotati has a population of 7500 and is very similar to sebastopol, they also don't have a budget crisis, they also have zero homeless beds' cloverdale has no homeless beds. So we would be exceptional in having two home key projects within our town of 75oo people when there are cities like Windsor that has 26,000 people that have zero home key projects' o I wanted to clarify that and then, in terms of the RHNA numbers, with woodmark apartments, we will meet our RHNA numbers. We have no need to add any additionaland as Kari pointed out, if the project on Gravenstein highway, those will also bring in inclusionary elements as well' o So we have no need at allfor more homeless housing and, in fact, we would be, lthink, one of the only places besides the city of Santa rosa that would have two home key projects' o That is, like, a very large home key allotment for a town of 7500 people' o That is also facing, like, basically, going over a financial cliff Zack commented as follows:
o This is as tragic as it is shocking.
r one person, one whistleblower coming forward. I do encourage the council to take it seriously' Try to get to the bottom of what is really going on inside of the encampment. Not only for the sake of the souls living there' Obviously for everybody in the surrounding area'
o The situation in any case, sounds more intense and dire than any of us understood prior to the gentleman sPeaking tonight.
r A couple of things I would add to that. opening a new site, new housing, it is the right step forward' I think we can all agree on that. As far as one solo case manager or just a apartment manager on site, it strikes me as not enough. ln terms of the complete package to care for people' r Just like what we are saying about the village currently. These are people that need more attention and care' Whatever it is they need to get back on their feet. lt seems we need a much more complete package for something like this to go forward and not just become a kind of free for all consumption site where who knows what is going on inside the walls'
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a The residence inside and outside deserve better than that' nci I ion
Linda commented as follows:
. I appreciate Zach's insightful comments and I appreciate the chief weighing in' o The thing is, I live three properties from the RV village rlliveinoneofthemanyaffordablelowincomehousingunits.
o I have lived here for 20 years happily'
r Besides this one, there is another one that houses 200 people, low income seniors' And then there is Palm Avenue housing down by the hospital' The city Council is doing nothing about that' o The previous council did recognized the cancer cluster and took radiation levels but nothing was done because the FCC lawyer said the radiation was within limits'
o I believe we are providing housing for low income'
o These people are interesting at the RV village. A golf pro, a plumber, a electrician' many of them are indulging in addictive behavior, not only alcohol and drugs and fentanyl' r Also regular visits to the casino where at least one person told me they lost 180'000' r I encourage the investigation'
Mayor Hinton commented as follows:
o I will lead off with this. A lot of times I sit back as the mayor and let everybody go first' on this one I feel very passionate about.
o I have been excited about this project since I knew st Vincent de Paul was buying it' o I was on the council, I do not see this as homeless housing, I see it as low income housing' r As we discussed it is also using the footprint planned for development' Back in the day it used to be housing on the top floor and commercial on the bottom floor'
o we have an extreme amount of commercial vacant in the city and it feels to me like this is the right kind of lot to convert that footprint to the 22-24 unils of housing' :r ro we also learned that Homekey is not what it once was, which was homeless housing during covid but now it is an armofbuildingthesekindsofhousingtoresidentsthatliveinourcityorourcounty. o Manv people cannot afford housing. I just had a meeting with my daughter about how much it would cost to buy a home. lt is exorbitant for young people'
o I will be supporting this proclamation. r will learn what my colleagues think about it' I just think it is smart for us' lt justmakesalotofSenSetome'ltisreallyforlowincomehousing. councirmember Zoilman commented based on what r have heard in my understanding of the arena numbers, going ahead with what is being proposed makes sense arso it does not cost the city any money. with that, I will second that motion' Councilmember Maurer commented as follows:
o Thank you to staff for their willingness to partner with st' Vincent de Paul' o They look like a excellent partner'
r The Burbank Heights and orchards, last month they opened their waiting list. ln three days they closed it after hundreds of aPPlicants'
r We have a need for more low income housing'
o The Burbank Heights and orchards is a sliding scale housing and they are very affordable' oThatsoundslikethiswillbethesame.lwillalsosupportthisproject' Councilmember Mclewis commented as follows
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. when I did my research and I looked at what is considered low income, they mentioned the income levelforthis is for somebody that makes less than s12,O0O per year. while I am supportive of low income housing I am glad to see commercial is being taking out of the site. we have a lot of commercialspace already' r The lack of mixed income housing and anybody making less than 12,ooo a year, it means there is a lot of support required, because of that I do not support this'
o I think we should be providing mixed housing. what is considered low income ls 566,000' Those are our teachers' they are just getting by and lwould love it if we were providing housingfor people doingthat' o To bookend our city with permanent supportive housing with 31 beds going in and we sat on that callwith the county' we already have park village'
)ple contributing to the community
o I would support this if there was more mixed housing and supporting more pec but bringing people in f rom outside the community that will require numerous services and be more of a burden on fire and safety, I cannot support this kind of housing' o I am disappointed. I would like to see something more mixed and addressing more income levels than just those atthelowlevel.Unfortunatelylcannotsupportthistonight.

Vice Mayor Rich commented as follows:
r I am in suPPort of more housing
r I feelyour pain and I am experiencing it myself'
o However r agree, we are blessed to be facing this opportunity with st..Vincent de Paul, a reputable' committed and mission driven organization to do whatihey intended to do when they first came in and purchased the propertyanddemonstratedthroughStatementstheysharedwithustonight,theircommitmenttothis poPu lation.
r lt is not going to cost us the city money'
o plus a case manager on site, that strikes me as a incredible move in the right direction' with a wonderful partner' o I have to thank Karifor negotiating and working through the details to protect the city's interests' o I am fully in support of this and lthinkJackfor being here tonight and makingthis passion a realityto benefitthe communitY'
MOTION:

Mayor Hinton moved and councirmember Zolrman seconded the motion to approve Resolution Authorizing a loint Application with st Vincent de paulfor a project Homekey Grant Application for 845 Gravenstein Highway North and Finding the Project Exempt under CEQA Sectio n 15332, Class 32 as amended:

New Language:
wHEREAS, St Vincent de paul will be responsible for the construction and operation of the Project, including all costs associated with city staff assistance, the physical development and on-going operations; and total amount not to exceed S22 million,
Mayor Hinton called for a roll call vote. city staff conducted a roll call vote' VOTE:

Ayes: councilmembers Maurer, Zollman, Vice Mayor Rich and Mayor Hinton Noes: Councilmember Mclewis

Absent: None
Abstain: None
City Council Action: APProved
Mayor Hinton moved and Councilmember Zoilman seconded the motion to approve Resorution Authorizing a Joint Application with St Vincent de paulfor a project Homekey Grant Application for 845 Gravenstein Highway North and Finding the Project Exempt under CEQA Sectio n 15332, Class 32 as amended:

New Language:
wHEREAS, St Vincent de paul will be responsible for the construction and operation of the Project, including all costs associated with city staff assistance, the physical development and on-going operations; and Agenda Item Number: 4
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total amount not to exceed $22 million,
Minute Order Number: 2023-132
Resolution Number: 6533-2023
Chief Nelson provided information on the recent deaths in the City. o I would like to address a couple of the public comments regarding the tragic deaths we experienced in the community and tryto dispelsome misinformation outthere. We have had three deaths in the community over the past couple of months. Those have been thoroughly and completely investigated by the police department' Two of those tragically were on housed individuals. That have some association with some individuals at Horizon Shine. Both our determination and the coroner's determination post more them absolutely conclusively determined that these were suicides. There was nothing nefarious or criminal about them. lt was just a unfortunate circumstance that resulted in tragedy from the difficulty in these individuals lives and that was the option they exercised. The other death is currently under investigation, postmortem by the coroner's office to try to make determinations regarding toxic substances and things like that. Our investigation turned up absolutely nothing directly linked to that individual's death that would lead us to believe that there was a crime committed that would cause her death. More willfollow and I will update the community more once I get more results from the coroner's office, at this point it was not a homicide' o There was nothing nefarious that led to the individuals that. 1l-. Discussion/Update of Mental Health Response Program (Responsible Department: Police Department) police Chief Nelson presented the agenda item recommending the City Council Discuss and Receive the Update of Mental Health Response Program and provide direction to staff on next steps.

Mayor Hinton opened for questions from Council'
Councilmember Zollman commented as follows:
r when calls come through the dispatch, what I read in here is that MST is not immediately contacted. o I am still not sure why they are not immediately contacted if a dispatcher has done the evaluation and there is potential violence at the scene
Can you provide claritY?
Chief Nelson commented as follows:
o I can't, perhaps I misrepresented what happens but not deliberately. o There are certain calls were absolutely the person is reporting it, it is a family member, they tell us they are schizophrenic and off their medications, they are tearing up the house, at that point if MST is on duty they will dispatch the officers and also make the callto MST and get them rolling' Councilmember Zollman commented as follows:
r A while ago we had breakfast and we were talking about how we can bring it down to our own city and use her own city resources and we talked about reaching out to various licensed clinicians that would be at your disposable should You need them.
we talked about possibly reaching out to the chapters, have you had any more luck pursuing and trying to build a more small and less expensive model here?
Chief Nelson commented as follows:
o I have not, I have not had time to do that. what was the organization? . My workload is starting to decrease a little bit and I have help coming in in a few weeks and I will pursue those options.

Councilmember Zollman commented as follows:
o lt does seem like you have a good feeling about SAVS and there ability based on how they have been interacting with PeoPle services.
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. You think they are all right and they would help?
chief Nelson commented absolutely. I know the city has been pleased with how they operated their program' As is the park. They did not hesitate to sign on'
Vice Mayor Rich commented as follows:
o I recently went to a presentation where the program was described in detail. what I heard from that and I want to confirm this with you. I came away with the impression that one of the challenges is that we do not have a neighboring jurisdiction with which we can partner. They had the park. we are out here' So that makes it easy in terms of a mental health team'
o For uS it seems like there is no one we can naturally partner with, am I accurate? Chief Nelson commented as follows:
e I think that is a accurate assessment'
o ourclosestapproximateentitywith a program isSanta rosa. lhave had conversationswiththe chief,theydo not have the capacity to entertain that at thisiuncture. Plus there model is the most expensive, we would be looking at a significant investment'
o Frankly some of the smaller municipalities, the county is getting pressure from some of the bigger municipalities' There is a entire area in the county that needs these resources that do not have the availability' some form of expansion on the MST model needs to occur. You have miles and miles to go out to the coast and there is no ability to provide these resources'
Vice Mayor Rich commented I am getting the impresslon the training our officers get to provide them with the skills to addressthe issues, and how does it compare to training officers and other jurisdictions are getting? Chief Nelson commented as follows:
. Quite a few jurisdictions have implemented this'
o We have a few officers that are veterans that received their training previously' . tt seems regions in the state that seem to have more difficultles with a higher population of mentally ill people' They recognize the value of the programs and provided them to police. lt was eye-opening for me when I went through it. As police officers we go to ,or" of these things skeptical. This is going to be touchy-feely and I do not need that stuff. lt was remarkable. They are heavily involved, there is role-playing exercises. There are people who have had good and bad experiences with law enforcement and have frank conversations with officers' Really remarkable and clinicians and psychiatrists that go in depth and provide information about some of the manifestations people experience when they are in the throes of some of the various mental illnesses' Vice Mayor Rich commented I think what I am hearing is that you feel our officers are well equipped to deal with the issues they encounter from a mental health perspective or in terms of the un-housed' chief Nelson commented they are as well-equipped as they can possibly can be based on the training available' Mayor Hinton opened for public comment. Update of Mental Health Response Program Kyle commented as follows:
o I want to thank you chief for putting together the presentation. lt is a long time coming' r I watched this council in the summer of 2o2ospent countless hours engaging with the public and coming up with recom me ndations.

That included the funding of a exploration of a cahoots model and as months went on it was no longer the political flavor of the month and it dropped off the radar' The most recent chief priorto the current chief dodged the issue anrl suggested that we wait and see what the rest of the county was doing, it seemed like once we did, there was not any actual commitment on that chiefs want
I want to remind the council there was approval for funding a cahoots investment' a
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Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

. When we talk about the reduction in calls as the chief mentioned as being around IO%' That is a significant reduction.
o lt is possible we can explore the reallocation of some funding. o tO%of the current budget is around $600 thousand that could be reallocated towards a program such as this with that tyPe of reduction.
r I think we have a path forward and I hope the council takes it seriously' Linda commented as follows:
r I want to thank the chief for the presentation. You should know I am one of the biggest supporters of our police force in town. only because I have the experience from the county department that ended with me handcuffed and beaten up due to a wrong address.
. Anyway, you are the best police force I know of. The only thing that would make it better especially on mental health, is we are having a explosion of tics this year' o lt would be simple chief if you would arm the police, Dennis used to do it. There were cards he would provide for free, we need to have signs throughout the Laguna and the trails around here. A lot of the mental health issues are misdiagnosed because they are tickborne diseases'
o it costs them because they are unable to work and also the county. These people end up homeless and living in the brush exposed to it. That is my suggestion'
o I hope you will educate your department and hand out tick id cards' Citv Council Discussion and /or Delibe rations
Mayor Hinton commented as follows:
r I wanted to address, as the longest sitting council member, I did serve on the budget committee when we put budget away to partner with a small city for somebody in a position that the chief was talking about' o That was reallocated into the homeless coordinator when we found out that they would partner with Rohnert Park which made sense.
o I bring that up to address a member of the public'
r This council has heard a lot of ideas. Unfortunately we have a smaller budget then many clties and that was a bit of a disaPPointment for me'
r I was invested in the partnership we were trying to pursue at the time but it did make more sense for them with park right next door.
r We do and we have funded the homeless coordinator'
o I just wanted to mention that in this discussion'
o Some people in the council may not have that history. That was before Chief Nelson as well.

Chief Nelson commented as follows:
o I did not get in depth on the homeless outreach person, she does a phenomenal job. o The allocation of those funds have reaped countless dividends in dealing with situations such as these and also with the un-housed'
o They are able to build rapport. Work cohesively with us. That was a wise move under the circumstances' Councilmember Zollman commented as follows:
r The context for my questions are coming from the fact that I was a mental health patient advocacy worker in san Francisco for almost 2 years and a former public defender whose clients was predominately from the mental health communitY.
o Not every patient will respond well. Not everyone undergoing a traumatic situation is going to respond wellto anybodY in a uniform.
r Given the fact that I think our police have already admitted they have not been receiving general comments from the public including those from the queer community, and those with mental health and developmental disabilities, we do not really know the overall sense of our community is when trying to reach out or not reach out to the Police.
o Given that experience and my own information, part of this agenda was to provide direction' Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

r I would provide direction to contact the service, to see if there is a possibility of providing coverage here and if not, then just ask them for their advice. what advice do they have? Are we to faraway for them to extend their services to this citY?
o lwould also liketoseewhatwe can do locallywith ourown licensed clinicians. Maybetheyareworried about malpractice. They are a nonprofit here
o I want to make inquiries about what offers they can provide' o I do not feel comfortable given my experience having police be the only place for them to reach out to if they are experiencing a mental health crisis'
Vice Mayor Rich commented as follows:
o I think what we are hearing is a request that the chief reach out to people service about possible support and the health action coalition to see what resources they may have available' . My question to staff and the police chief is whether that is workable and do they feel that it can be integrated' that request can be integrated into whatever workload you already have' r What would be your response to that? Any input?
chief Nelson commented I can work it in, I cannot commit to saying it will happen in the next 3o days but I will come back' I think a 90 day window is reasonable for me to at least make phone calls and identify resources' Mayor Hinton commented we are in a budget crisis that we are aware of and as we said earlier, we have gone down this road doesn,t our homeless outreach coordinator have training' chief Nelson commented I am not sure that she has any specific mental health training.

Mayor Hinton commented as follows:
r I can appreciate what the councilmember is saying. I hate to add to your list' lt feels like we are a small community and I do not know with the budget would come from even if we found great rings' o so lwould feelmore comfortable if you wanted to dothat informally and report back but I do notfeel like I need to add it at the task list this point'
o I also work in a industry where we are talking about 5l--50 holds and that sort of thing. I am with you' I appreciate you talking with us, I do not feel it is necessary for you to come back and report to council in a formal way' r There has been a full inquiry into the topic by the police chief. I have been to presentations and I have been informed on the topic myself. However it strikes me that a request that our police chief reach out to leadership the health action coalition or people's services, even a verbal report within 90 days, again I would bump it to the police chief, is that a lot?
o ls it too much given everything you have going on'
Chief Nelson commented as follows:
o I do not think it is unreasonable for me to make a few phone calls, to dive in and prepare' o Would the Council be comfortable to a verbal report back as opposed to a written document Councilmember Mclewis discussed budgeting and adding to tasks of the Police Chief on this item' Mayor Hinton commented' as follows:
o Nothing written that willtake a lot of time with a verbal report out to the city council' we would support that' o lt looks like we have three requests for a short verbal report so if you would follow up with that, that would be great.

Vice Mayor Rich commented as follows:

Aware of the costs and budget
Requested police chief reach out to the leadership at PPS Report back in 90 days with a verbal report
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Agenda Item Number: 4
Agenda Item Number: 4
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The council received the Update of Mental Health Response Program and provide direction to staff on next steps as follows:

Directed the Chief reach out to Petaluma People services - services to sebastopol Gravenstein Health Action - what offer provides
And provide a verbal report back to Council within 9 O days' city CouncilAction: Received the Update of Mental Health Response Program and provide direction to staff on next steps as follows:

Directed the Chief reach out to Petaluma People Services - services to Sebastopol Gravenstein Health Action - what offer provides
And provide a verbal report back to Council within 9 0 days' Minute Order Number: 2023-133
Mayor Hinton departed the meeting for ltem Number 12'

12. consideration of Approval of contract for city Manager and City Attorney services (Responsible Department: city Administration/H R Consultant)
Assistant city Manager/city clerk Gourley and Deborah Muchmore, Muchmorethanconsultating (MTC) presented the agenda item recommending the city council Approval of contract for city Manager and city Attorney Services' Vice Mayor Rich opened for questions from Council'
Councilmember Maurer commented has anything changed since we last saw this' City staff stated there were no changes.

Mayor Hinton opened for public comment'
Kyle commented as follows:
o I want to make sure the council takes time to discuss the budgetary implications of what we are hearing' o lf in the process of retaining a city manager, the current city manager goes into the city attorney role, maintaining his same salary while we are still paying for a additional city manager that is not Larry Mclaughlin' o I would like that spelled out and contrasted with the current budget allocation for salary of city attorney as it is stated within the current budget for the fiscal year'
r So that it is clearto the public exactly how much of a increase this will be if our council is not able to quickly determine who will be the next city manager and our next city attorney' Linda commented as follows:
o I want to thank Kyle for requesting the clarification' e ln addition, I would like to know how much the finder fees are' o What is anticipated to be paid for the next people to fill these positions Oliver commented as follows:
. I wonder if the city Manger would contemplate reducing the amount giving the fiscal crisis we are in o lt is not a large city budget overall'
r I wonder if you would discount his service for his remaining time.

A member of the audience commented as follows:
o over the course of some months, I had a email exchange with Mister Mclaughlin that was never settled at all and it ended with my repeated outreach and no responses'
o I have no way of knowing if that is behavior that extends to others but I found it disconcerting, frustrating and inaPProPriate'
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

a So I willjust enter that into the record and I would ask Mister McLaughlin to respond when I reach out next.

Kate commented as follows:
o Given our budget crisis in Sebastopol, I wrote a letter regarding the idea of disbanding the city and merging with the county. 25% of the budget goes to city administration' o since we are in the process of reconceptualizing our fire department and also hiring a city manager, it might be worthwhile"now to look at if services in Sebastopol would be more at optimum levels if we were part of the co u nty.
o A case in point, the resources we were just discussing, mental health resources. o Do we need to extend the contract and what is the cost-benefit to have a city managerwhen the city is so poorly run that we cannot fund the vital services.

Citv Counci I Dlscussion and/or De liberations:

Vice Mayor Rich commented as follows:
r As a first step I will answer some questions.
o This is not the venue to be negotiating a discounted salary with our hard-working city manager and city attorney' o Secondly, having been a member of the budget committee, I am here to tellyou the rate that has been clouded for the extension of the contract is substantially below the market rate right now. We are getting quite the deal, so for those that are concerned this is a poor budget decision, I am here to tellyou it is not' o As to the implications of the budget with Mclaughlin staying on and I think there was a suggestion that he might stay on when we hire a new city manager, the terms of this agreement indicates that McLaughlin agreed to stay until no later than December 31 and the contract will and at the earlier of the two dates, either upon the hiring of a new city manager or December 31'
o please correct me if I am wrong but it is my understanding there will not be an overlap' Deborah Muchmore commented as follows:
r lt is two distinct positions within the same agreement' . City manager ends on December 31 or at the successful hire of a new city manager. r The attorney would continue, the caller was responding to the salary not changing while the city manager continued, and I can certify that the salary for city attorney is a have to a quarter of what we would have to pay for a city attorneY.
o So it is a value to the city to have this agreement in place' o I appreciate the work the city and McLaughlin did in creating it. r I negotiated city attorney agreements with other cities' . There may have been another question about the cost of executive search firms' o we will bring that back. The council will see an item regarding the executive search firms, I do not have a date' r Due to scheduling we are postponing it to probably the first week in June. We are waiting for confirmation from those firms.

MOTION:

Councilmember Maurer moved and Vice Mayor Rich seconded the motion to approve Resolution Approving Contract for City Manager and City Attorney Services stating:

The Employment Agreement calls for Larry Mclaughlin to serve as the City Manager until December 31, 2023, or until the City successfully recruits and hires a City Manager to replace Employee, whichever is first.

Upon the employment of a new City Manager and Employee's resignation as City Manager, Mr. McLaughlin shall remain the city Attorney. He shall remain the City Attorney untilthe city recruits for and retains a new city Attorney or law firm(s) to serve in the capacity of City Attorney.

Salary: As compensation for the services to be rendered by Employee, the City shall provide:

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

L During any period in which Employee serves as city Manager and City Attorney, Employee shall receive an annual base salary of 5tg7,042.00. No additional compensation shall be owed to Employee for services as city AttorneY'
ll. During any period in which Employee serves exclusively as City Attorney, Employee shall receive an annual base salary of $187,042.00'
lll. Employee,s salary shall be increased to adjust for cost of living at the same rate provided to other management emPloYees
Employee shall also receive a longevity stipend the equivale nt of 2% of his annual salary, a $3so per month contribution to a deferred compensation plan, a 5150 per month electronic allowance' and health and welfare benefits comparable to other management employees of the City' Employee shall accrue ten hours of vacation and five hours of sick leave per payroll period and two personaldays per year.

Administrative: ln order to compensate overtime exempt management employee for the added hours worked, employee shall be granted a total of 1.2ohours Administrative Leave with pay during each fiscal year. 60 Hours to be credited on July l_st of each year and 60 hours to be credited to January 1't of each year. Unused hours to be cashed out no later than May 30th of each fiscalyear to bring balance to zero on June 3oth of each fiscalyear. ln the event of resignation, termi'nation' or retirement, an employee will be paid for unused hours of their accrued administrative leave balance' Vice Mayor Rich called for a roll call vote. City staff conducted a roll call vote' VOTE:

Ayes: Councilmembers Maurer, Mclewis, and Vice Mayor Rich Noes: Councilmember Zollman

Absent: MaYor Hinton
Abstain: None
city councilAction: Approved Resolution Approving contract for City Manager and City Attorney Services stating:

The Employment Agreement calls for Larry Mclaughlin to serve as the city Manager until December 31, 2023' or until the city successfully recruits and hires a City Manager to replace Employee, whichever is first' Upon the employment of a new city Manager and Employee's resignation as city Manager, Mr' Mclaughlin shall remain the city Attorney. He shall remain the city Attorn"y untilthe city recruits for and retains a new city Attorney or law firm(s) to serve in the capacity of City Attorney'
salary: As compensation for the services to be rendered by Employee, the City shall provide:
l. During any period in which Employee serves as city Manager and city Attorney, Employee shall receive an annual base salary of 51g7,042.00. No additional compensation shall be owed to Employee for services as city Attorney' ll. During any period in which Employee serves exclusively as City Attorney, Employee shall receive an annual base salary of S187,042'00.
lll, Employee,s salary shall be increased to adjust for cost,of living at the same rate provided to other management employees
Employee shallalso receive a longevity stipend the equivalenlof 2%of hls annualsalary' a $350 per month contribution to a deferred compensation plan, a $fSO per month electronic allowance' and health and welfare benefits comparable to other management employees of the city' Employee shall accrue ten hours of vacation and five hours of sick leave per payroll period and two personal days per yea r.

Administrative: ln order to compensate overtime exempt management employee for the added hours worked, employee shall be granted a total of l2ohours Administrative Leave with pay during each fiscalyear.60 Hours to be credited on luly l-st of each year and 60 hours to be credited to January 1st of each year' Unused hours to be cashed out no later than Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

May 3oth of each fiscalyear to bring balance to zero on June 3oth of each fiscalyear. ln the event of resignation, termination, or retirement, an employee will be paid for unused hours of their accrued administrative leave balance Minute Order Number: 2023-134
ResolutionNumber: 6534-2023
Mayor Hinton returned to the meeting for item number 13' 1_3. Consideration of Amendment to city council Protocols:
a. Amendment to Proclamations/Presentations
b. Adjournment of City Council Meeting Time
(Requestor: Councilmember Mclewis/Responsible Department City Administration) councilmember McLewis and Assistant city Manager/city clerk Gourley presented the agenda item recommending the city council consider Amendments to the city council Protocols.

Mayor Hinton opened for questions from Council'
Vice Mayor Rich commented as follows:
o I want to make sure I understand. Are you asking us to choose one of the three options o Read the title of the proclamation as a ceremonial item only and there are two alternatives councilmember Mclewis commented I am not trying to come and dictate that we have to do it this way but if we can have that discussion on being more efficient'
Vice Mayor Rich commented my question would be to you mayor, you have been on the council for the longest' I would appreciate your perspective on this idea.

Mayor Hinton commented as follows:
o I am torn. I look at what the other cities are doing, most are reading the full proclamations' o lt is tradition. I am a traditional person.
r I had asked, we had a record number of proclamations at some meetings, if there are proclamations that we turn down. ls it up to the mayor's discretion?
o A lot of them are time sensitive which is why we get l tonight and 11 on the other agenda which might have been a record.
o I understand it takes time, but I understand it is important to the person receiving it' o I do not know if people have ever turned down proclamations or we have done all that the city has received or if the mayor determines it. As a mayor I never turned one down' That is my question' City staff commented in the times I have been here we have turned down one' councilmember Mclewis commented many times, in my experience since I have been a Councilmember, 50% of the ones we read, we do not have anybody to accept them'
city staff commented there are times that we do year after year where the people do not ask for rt. An example would be pride month where we were not asked to do it, but we do it based on our values of the city' Councilmember Mclewis commented as follows:
o ln the past when we discussed public comment, one of the things we talked about is that we have a very engaged community that comes here which is why we have long meetings' r Am I remembering that correctlY?
o I understand other people read the proclamations, but they also do not have the lengths of meetlngs we have' Mayor Hinton commented as follows
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

o lwillsaythat lthinkthere are councilsthat meet more often with longer meetingsthan us' o Also, I think this council likes to talk a lot as well to be fair. o I have thought about limiting questions 2-3 minutes as council should research the agenda item before hand Mayor Hinton opened for public comment'
A member of the audience commented as follows:
r proclamations at the beginning are from myvantage point, whethertraditional or not, they are on the fluff side of th i ngs.
lf there is going to be any discussion about public comment time being shortened to allow for the substantial time given to proclamations, I would say that is wrongheaded' you are meant to be public servants and it is your job to give the greatest allotment you can to hear the public you are meant to serve'
so, to proclaim things on a regular basis is often an empty formality, sometimes meaningful but to shorten that time would be more appropriate than even thinking about shortening public comment time' one other thing from somebody that is not used too coming to council meetings, it is an odd formality to have people that know each other to address one another as vice mayor and council member, I suppose you have reasons for doing that but maybe you would be better served just by calling each other by name' I think that would add to the authenticity of the interactions between yourselves and your public' Kyle commented as follgws:
r I understand the premise of the agenda item. lt is about not wanting to go late into the evening' o I think the councilwould best be served by looking at themselves and looking at opportunities they can take to reduce meeting times.
r we have already seen as a result of the mayor's unilateral decision to restrict public comment without any public debate until afterthe fact as an experiment, outside of the bylaws of the council, so we have restricted amounts and all of that was under the guise that somehow public comment draws the meetings out r Regularly I see Councilmembers coming unprepared, not readingthe agenda items, not inform themselves on things that are relevant, and openly stating that'
I So, we end up with radical departures from rules of order, and drawn on discussions trying to educate Councilmembers on things that they could have educated themselves with prior to the meeting' . lf you are looking for ways to reduce the amount of time in the meetings, look to yourselves and look at what you can be doing as Councilmembers to actively push the meetings through instead of the political grandstanding we see on a regular basis.

Oliver commented as follows:
o I do not think I heard this discussed yet, people in Burbank cannot stay this late' e lf the first hour is endless proclamations and handing out certificates and speeches, there are 17 people on the zoom right now and a few more on live stream, people are just not engaged' e Anything we can do to get people paying attention to the budget crisis and everything else going on would be benef icial.
e proclamations are tradition and I feel it is important to keep it but streamline it. so you guys do not have to sit there until god knows what time at night'
Linda commented as follows:
olwantedtosaylamdelightedwiththepubliccommentstonight.
o we need public engagement, we need oversight of what the city Council is doing, the misdeeds and the mistakes . speaking about the proclamations, case in point, I would like to know who that certificate about Lyme disease awareness month was sent off to
r Anyway I was denied the opportunity to speak on this thing that costs millions of dollars' o Blown off by the Mayor who doesn't have a clue about diseases in our community and we need to have signs up throughout the Laguna and it is easy to do but it is causing us millions of dollars in preventable suffering' a
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Agenda Item Number: 4
Agenda Item Number: 4
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Citv Counci
r I hope you will take another look at that'
o You know I already talked to public works years ago'
r We got together and put some signs up but they are not there anymore' o This is a huge issue, especially this year.

I Discussion and/or De liberations
Councilmember McLewis commented as follows:
o I want to comment before we start deliberating, I know we talk about some of this lightheartedly. r I take the budget seriously and we are asking departments to reduce their budget everywhere. o I agree we can look inward and see where we can be more concise but at the same time, the fact remains we have been doing the proclamations for a long time'
o We have a good sense forthe amount we are paying the number of people to be on the zoom and if we are asking departments to reduce budgets, we should do everything we can to trim that because every little bit cou nts.
r I have watched budget meetings and how they are trying to reduce and we should consider that tonight' o I am traditional as well but at the same time we should look at not doing something just because we always have r We need to trim whereverwe can and maybe we go back to it in the future when we can afford it.

Councilmember Zollman commented as follows:
. I appreciate being conscious about time and expenditures, I would love to figure out ways to move these meetings along, I do not feel like this is an appropriate way to do it, on the back of proclamations especially when we are considering bleak budget concerns'
o The proclamations to me serve as inspiration and highlight values I hope we are still striving for in the city. r A lot of the proclamations that gave rose to this was the last council meeting when it was describing marginalized groups, we do not have enough diversity in leadership roles' o I think the proclamations are inspirational, it inspires me as a great way to start meetings. r Also acknowledging individuals work that has been done in the city. A lot of it is volunteer aside from the salary people so I will be voting no on the proposed offerings to reduce times on o the back of proclamations.
o I am in favor of the second part, getting us out of here no laterthan 11:30 pm.

Councilmember Maurer commented as follows:
o I am also in favor of ending the meeting no later than 1-1:30 pm' o I agree, the proclamations, there were nine of them and it took 50 minutes to go through them, however I valued the reading of the proclamation because it can be educationalto the community and myself. Especially when there is someone there to receive the proclamation'
o When nobody is there, it feels like an empty gesture. . My suggestion would be a modified item, that would be, when somebody is submitting a request for a proclamation, at that time they have the choice to say just to read the title, read parts or ask for the entire proclamation.
. Say I have a proclamation coming up and I have the choice to ask you to just read the title, read parts or the entire proclamation.
o That person would have to agree to provide somebody to accept it. Failing that I would not support this request' o When somebody submits a proclamation to be considered, there would be a checklist they would sign off on, the checklist is, read the title, read parts of the proclamation or read the entire proclamation. That would be there request. Some people might be okay with just having the title read. But if they want the entire proclamation read, agree to have somebody here to receive it'
Vice Mayor Rich commented as follows:
r I am torn also, I agree that if the person is present, that seems like an opportunity to read the full proclamation They made the effort and they are present and that to me is a point worth recognizing' o lf they are not here, just reading the title does not seem like enough' Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

r I do see there is a jurisdiction, the mayor reads the first whereas, that usually does not give you anything usually o What about just limiting it to no more than three
Mayor Hinton commented as follows:
o We have not addressed the part that talks about service awards. o For service awards, years of service recognition, they need to be fully read, they are employees that have done years of service. They should not be shortened'
o I have seen the managers go on and on. We have a manager here that can be short and sweet about his staff o I am not interested in discussing years of service I think that is a different category from proclamations. o What I would say about this, I am guilty with just going along. The proclamations come through and we just placed them, and I have not asked the questions of what was requested and what we have just done for years. r There are otherthings we have done foryears that nobody shows up for and we can drop it off and replace it with something more topical or requested with somebody that wants to receive one. o I am also for finishing the meeting at 11:30 pm. I might be at this position where maybe we do not pass a firm ordinance on it and leave it with the agenda to review and work with this. r As we saw tonight, there is one and the other day there was nine. Sometimes there is more than others but on average we are looking at 3 max per meeting. Without passing a rule. Or a policy.

Councilmember Mclewls commented as follows:
o I hear what you are all saying. As a director of the organization and budgeting I am sitting through these meetings and I cannot see how we are reconciling this while asking departments to make cuts' o We just want to go to tradition because that is what we have always done but at the same time it does not sit well with me to say we want to do this for tradition but everybody else needs to cut.

Mayor Hinton commented maybe the City Council can give the agenda review committee some discretion to working to shorten the proclamations.

MOTION:

Mayor Hinton moved and Councilmember Maurer seconded the motion to approve the following amendment to the City Council protocols to adjourn the meeting no laterthan 1l-:30 pm if the meeting is unanimous extended beyond the 10:30 pm ending time.

Mayor Hinton called for a roll callvote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Maurer, McLewis, Zollman, Vice Mayor Rich and Mayor Hinton Noes: None

Absent: None
Abstain: None
City CouncilAction: Approved the following amendment to the City Council Protocols to adjourn the meeting no later than 11:30 pm if the meeting is unanimous extended beyond the 10:30 pm ending time.

Minute Order Number: 2023-1'35
Due to Council protocols, the meeting was adjourned at 1"0:45 pm ADDITIONAL pUBL|C COMMENT FOR ITEMS NOT ON THE AGENDA: Three minures per speaker for up to twenty (20) minutes totalforpubliccommentsbutcanbereducedatMayor'sdiscretiondependinguponthenumberofspeakersor Mayorhasdiscretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of spea ke rs.
ctTy couNctL/ctTy STAFF REPORTS/COMMUNTCATIONS/ANNOUNCEMENTS/FUTURE MEETINGS:

14. City Manager-Attorney/City Clerk Reports: (This will be either verbal or written reports provided at or prior to the meeting).

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

15. City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting /Conferences Attended and Possible Direction to its Representatives (lf Needed) on Pending issues before such Boards. (This will be either verbal or written reports provided at the meeting)

16. Council Communications Received (lnformation/Meetings/Correspondence Received from the General Public to Councilmembers)

17. Future City Meeting Dates/Events (lnformational Only): (See City Web Site for Up-to-Date Meeting Dates/Times) CLOSED SESSION: NONE

ADJOURNMENT OF CITY COUNCIL MEETING
April 18, 2023 Meeting will be adjourned to the Regular City Council Meeting of May 2,2023 at 6:00 pm (ln Person and Remote/Zoom Virtual Meeting Format)
Mayor Hinton adjourned the City Council Meeting of May 16,2023 at 10:45 pm to the Regular City Council Meeting of June 6, 2023 al6:00 pm (ln Person and Remote/Zoom Virtual Meeting Format).

Respectf u I ly Su bmitted,
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Ma C
Assistant City Man ity Cle MC
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Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

9/18/2015

CITY CLERKS ASSOCIATION OF CALIFORNIA

GUIDELINES FOR

PREPARING MINUTES FOR GOVERNMENTAL AGENCIES

PURPOSE
The City Clerks Association of California issues these guidelines as a tool for government agencies to transition to minutes styles that are efficient, succinct, cost-effective for staff to prepare, and more appropriately aligned with the intent of the Government Code.

FINDINGS
• Legislative bodies must act, and must be seen to act, within the laws of the State of California and local charters, if applicable. Being seen to act within the law is important, because the legislative body’s decisions may be subject to external scrutiny by the public, auditors, or judicial inquiry.

Minutes testify that the correct procedures for decision-making were followed. • Legislative body minutes shall be prepared in a manner consistent with the intent of the Government Code. Relevant Government Codes are as follows:

Government Code 40801. The city clerk shall keep an accurate record of the proceeding of the legislative body and the board of equalization in books bearing appropriate titles and devoted exclusively to such purposes, respectively. The books shall have a comprehensive general index.
Government Code 36814. The council shall cause the clerk to keep a correct record of its proceedings. At the request of a member, the city clerk shall enter the ayes and noes in the journal.
Government Code 54953(c)(2). The legislative body of a local agency shall publicly report any action taken and the vote or abstention on that action of each member present for the action.
Government Code 53232.3(d). Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. • All components of minutes shall be for the primary purpose of memorializing decisions made by the legislative body. Any minute component that does not serve this primary purpose should be minimized or eliminated; this includes comments made by individual body members and members of the public.

GUIDELINES
• Minutes should provide a record of a) when and where a meeting took place, and who was present (including member absences, late arrivals, departures, adjournment time); b) type of meeting (Regular/Special/Adjourned Regular); c) what was considered; d) what was decided; and e) agreed upon follow-up action. Pursuant to Government Code 54953(c)(2), minutes shall report any action taken and the vote or abstention on that action of each member present for the action. • Appropriate styles are action minutes or brief summary minutes. Verbatim style minutes should not be used, because verbatim or lengthy summary minutes do not serve the intent of the Government Code, which is to record the proceedings of the legislative body. • Action minutes merely record final decisions made.

Attachment 2: City Clerks Association of California Guidelines for Preparing Minutes Agenda Item Number: 4
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• Brief summary minutes, at a minimum, record the final decisions made; and, at a maximum, may record what advice the body was given to enable it to make its decisions, the body’s thought process in making the decision, and the final decisions made. Emphasis is given on the body’s thought process, not individual members’ thought processes. The minutes should summarize only the main points which arose in discussion if and only if they are relevant to the decision. • Comments made by members such as “for the record” or “for the minutes” have no bearing on the content of minutes and are given no greater and no lesser consideration than other comments made at the public meeting. Members seeking to memorialize comments should incorporate such verbiage into the language of the motion. As an alternative, members may submit written statements to be retained with the agenda item.
• Since the main purpose of minutes is to record the legislative body’s decision, summary minutes should be brief. By concentrating on the legislative body’s decision, brief summary minutes will provide only a select recording of what was discussed at the meeting. Brief summary minutes should not attempt to reproduce, however summarily, what every speaker said. It should only record the essence of the discussion and include the main threads that lead to the body’s conclusion. • To the fullest extent possible, brief summary minutes should be impersonal and should not attribute views to individual persons. Only the positions and decisions taken by the whole legislative body are relevant, not those of individual members. The passive voice is favored i.e. “It was suggested that…,” “It was generally felt that...,” “It was questioned whether…,” “During discussion, it was clarified…” • There are reasons for not attributing comments to specific speakers. First, it makes for brevity--a point can be recorded more concisely in impersonal form. Second, a point raised by one speaker will often be further developed by others—in impersonal brief summary minutes, only the fully-developed point is recorded in its final form. Third, points by several speakers can be consolidated into a single paragraph. Fourth, the impersonal style averts future corrections to minutes. • While the primary purpose of minutes is to memorialize decisions made by the legislative body as a whole, under limited circumstances it is necessary and/or appropriate to attribute comments to individual members including:
o Individual member’s reports pursuant to Government Code 53232.3(d) (enacted by AB 1234, 2005). The minute record shall include the type of meeting attended at the expense of the local agency and the subject matter.
o Individual member’s reports on intergovernmental agencies. Brief summary minutes should include the type of meeting at a minimum, and, at the maximum, include the subject matter. o Individuals speaking under public comment. Brief summary minutes shall, at a minimum, list the public member’s name (if provided); and, at a maximum, include the overall topic and stance/position. Such as Mr. Jones spoke in opposition to the Project X. Being mindful that the minutes are recordings of the legislative body’s proceedings, it is not appropriate to include detail of individual comments. There is an exception for public testimony provided during public hearings, for which the minutes shall include the speaker’s name (if provided) and a summary position of the speaker (i.e., supported or opposed). • For purposes of meeting Government Code 36814 and/or 54953(c)(2), the city clerk should enter the ayes and noes in the minutes. For informal consensus (i.e. providing staff direction), it is appropriate to note the dissention of one or more members by, at a minimum, stating the dissenting member’s name and dissention, such as “Mr. Jones dissented,” and at a maximum to also include a brief reason, such as “Mr. Jones dissented citing budget concerns.”
• While the primary purpose of legislative body meetings is for the legislative body to take legislative action and make decisions to advance agency business, it is acknowledged that agency meetings also Agenda Item Number: 4
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serve as platforms for ceremonial presentations and reports on social and community events. At a minimum, brief summary minutes should identify that presentations were made and event reports were given; and, at a maximum, report only the subject matter of the presentation or event. • For community workshops and town hall meetings subject to the Brown Act, brief summary minutes, at a maximum, record the overall topic, provided that no legislative actions were taken. It is advisable to note in the minutes that no legislative action was taken. • The guidelines contained herein are applicable to committees and commissions subject to the Brown Act. It is acknowledged that many boards and commissions take few legislative actions, and the tendency is to include more detail in the minutes on event reports and planning. At a maximum, brief summary minutes may include key points of the final reports or determinations, and all comments shall be attributable to the entire body and not attributable to individual members. • Brief summary minutes shall serve to clarify decisions taken and who is expected to execute the decisions. It is not necessary to write down all action points or all tasks identified. Minutes shall not serve as a substitute for task lists, and the focus shall remain on the final decisions made by the legislative body.
• The language of brief summary minutes should be relatively restrained and neutral, however impassioned the discussion. Brief summary minutes will record the substance of the point in an intemperate way.
• To the fullest extent possible, minutes should be self-contained to be intelligible without reference to other documents.
• As a general rule, individual member comments are not identified in the brief summary minutes of discussions, and minutes should concentrate on the collective body’s thought process and the collective decisions made by the majority, not individuals. • Brief summary minutes should concentrate on central issues germane to the final decision. The record of the discussion should be presented in a logical sequence, rather than reproduced in the actual order they were made in discussion.
• The legislative body may wish to choose more, substantive (summary) minutes if there’s no archival audio/video backup recording available of its proceedings. If audio/video recording is available for future reference, minute notations can be more limited (action).

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City Council Meeting - December 19, 2023

OVER THE COURSE OF THE LAST DECADE, HE HAS DEMONSTRATED HIS COMMITMENT TO

KEEPING THE CITY STABLE FISCALLY AND OPERATIONALLY THROUGH VARIOUS CHALLENGING PERIODS. -- AS WELL AS THE CLASSIFIER IN 2020. LARRY TOOK THE LEAD TO USHER THE CITY THROUGH THE MULTIYEAR COVID-19 EMERGENCY. IN THESE MANY

YEARS, BOTH CITY MANAGER AND CITY ATTORNEY, FILLING TWO ESSENTIAL ROLES FOR OUR TOWN. THE ABILITY OF THE CITY TO MAINTAIN ITS POSITIVE FORWARD -- MANY

CHALLENGING EVENTS WE HAVE FACED HAS BEEN DUE IN LARGE PART WITH THE

STEADY HAND OF THIS MAN WHO HAS ALWAYS, WITHOUT FAIL, KEPT THE NEEDS OF THE CITY OF SEVASTOPOL IN HIS MIND AND HEART. WHERE LARRY AS WELL VERSED ON

ISSUES FACING THE CITY AND LOCAL CHALLENGES AND ALWAYS WORKS TOWARDS THE IN MOVING THE CITY FORWARD. LARRY HAS BUILT CONNECTIONS AND RELATIONSHIPS THAT HAVE FACILITATED TRUST AND WITH THE SUCCESS AS CITY MANAGER. A CITY

MANAGER THROUGH HIS EFFORTS, THE CITY HAS A LEADERSHIP TEAM THAT IS HIGHLY PROFESSIONAL AND COMMITTED TO WORKING TO ACHIEVE THE CITY'S GOALS. WHERE

AS, CITY MANAGER, LARRY AS ELABORATE OR AND FRIENDSHIPS AND PARTNERSHIPS, HE

HAS CREATED AND CULTIVATED WITHIN THE CITY AS WELL AS BEYOND OUR CITY LIMITS

BOUNDARIES, HAS WORKED TO ACHIEVE INNOVATIVE SOLUTIONS TO THE MANY

PROBLEMS FACED BY THE CITY AND CONTINUES TO WORK TO MAKE LONG-TERM DECISIONS THAT WILL ENDURE FOR GENERATIONS. WHEREAS, ALTHOUGH LARRY WILL BE STEPPING DOWN AS CITY MANAGER HE. HE WILL CONTINUE TO WORK AS CITY ATTORNEY FOR THE CITY OF SEBASTOPOL. ON BEHALF OF THE CITY COUNCIL ON THE CITY OF SEBASTOPOL, CONGRATULATE LARRY McLAUGHLIN FOR HIS YEARS AS CITY MANAGER FROM 2012 TO 2023. I SET MY HAND AND THE GREAT SEAL OF THE CITY, THIS 19th DAY OF DECEMBER, 2023.

YOU HAVE WORDS TO SHARE, MAYBE WE SHOULD PUT YOU UP AT THE PODIUM. SHOULD WE MAKE AND GO TO THE PODIUM, FOLKS? I THINK SO. GO TO THE PODIUM. EVERYONE ELSE HAS TO, YOU ARE GOING TO HAVE TO.

I WOULD LIKE TO MEET -- THANK THE COUNCIL AND THE MAYOR VERY MUCH FOR THE RECOMMENDATION. I WOULD LIKE TO TAKE A MINUTE TO RECOGNIZE AND THANK OUR

DEDICATED GROUP OF EMPLOYEES STARTING WITH OUR KNOWLEDGEABLE AND

EXPERIENCED GROUP OF DEPARTMENT HEADS AS THE PROCLAMATION OUTLINED, HAVE

BEEN THROUGH AS A GROUP AND THROUGH FIRE, EVACUATION, CITYWIDE EVACUATION, A COMPLETE TURNOFF OF POWER FOR ABOUT A WEEK. A CITY THAT EVERYONE HAD EVACUATED, FLAGGED, AND THEN THROUGH THE PANDEMIC. THIS DEPARTMENT HAS

HAD TO REINVENT THEMSELVES TIME AND AGAIN AS ALL OF THESE EMERGENCIES HIT

AND THINGS THAT WE HAD NEVER EXPERIENCED BEFORE HAD TO BE FIGURED OUT,

DEALT WITH, AND TEAMS CHANGED, ESPECIALLY DURING THE PANDEMIC, THIS IS A GROUP THAT IMMEDIATELY CHANGED STREAM AND WAS WORKING FROM HOME. I

WANTED TO MENTION THE DEDICATED GROUP OF PUBLIC WORKS EMPLOYEES, FIRE, AND

POLICE, WHO STAYED ON THE JOB DURING THE PANDEMIC WHEN EVERYBODY ELSE WAS

WORRIED AND FEARFUL THEY HAD TO BE OUT IN THE COMMUNITY, MAINTAINING OUR VITAL PUBLIC SERVICES. I REALLY APPRECIATE THAT AND THE GROUP OF DEPARTMENT

HEADS THAT HAD TO CREATE HOME OFFICES AND RUN THE CITY ON VERY LITTLE NOTICE FROM THEIR HOMES, THAT WAS AWESOME, AS WELL. I THINK WE DID A GOOD JOB ON

THAT, I REALLY APPRECIATE THAT EFFORT AND THE INSTITUTIONAL KNOWLEDGE THAT THEY BRING. I WANT TO MENTION THAT THERE WERE SOME OTHER PEOPLE ALONG THE WAY THAT I WOULD FEEL REMISS IF I DID NOT MENTION. THAT WOULD BE OUR FIRST FINANCE DIRECTOR WHEN I WAS CITY MANAGER, I TOOK THIS JOB IN 2012 ON 30 DAYS NOTICE. THE CITY MANAGER THAT LEFT AT THE TIME WAS THE FINANCE DIRECTOR, SO WE HAD TO CREATE A FINANCE DEPARTMENT ON 30 DAYS NOTICE. I AM FOREVER Attachment 3: Raw Text Transcript from Zoom Meetings
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GRATEFUL TO KAREN, VERY KNOWLEDGEABLE PERSON WORKING IN OUR FINANCE

DEPARTMENT WHO STEPPED UP AND WORKED WITH ME AND BECAME OUR FIRST FINANCE DIRECTOR THAT WE HAD DURING MY TIME AS CITY MANAGER. WE CHANGED THE BUDGET CONSIDERABLY, WE CHANGED THE WAY THE BUDGET WAS DONE. I THINK IT MADE IT MORE UNDERSTANDABLE. OUR WORK WAS CARRIED ON BY OUR DIRECTOR OF

ADMINISTRATIVE SERVICES, WHO HAS CARRIED OUR BUDGET INTO THE NEW

MILLENNIUM SO TO SPEAK AND WON A NUMBER OF AWARDS FOR THE BUDGETS WE HAVE

DONE BUT I ALSO WANT TO APPRECIATE SUE KELLY, SUE KELLY WAS A LONGTIME

EMPLOYEE OF THE CITY THAT I WORKED WITH LITERALLY FROM THE FIRST MOMENT SHE GOT HERE. SHE BECAME OUR PUBLICS WORKS ANALYST AND OUR ENGINEERING MANAGER. WE CREATED A POSITION THE FIRST TIME I WAS CITY MANAGER IN 1999. WE

CREATED THAT POSITION FOR HER AS ENGINEERING MANAGER OR DIRECTOR, I FORGET EXACTLY WHAT THE TITLE WAS. THAT WAS VERY EFFECTIVE WHEN I BECAME CITY MANAGER IN 2012, IT WAS JUST THEN BEGINNING TO OPEN AND I THANK YOU, SUE, FOR

YOUR EXPERTISE AND KNOWLEDGE, BACKGROUND AND INSTITUTIONAL KNOWLEDGE, YOU WERE QUITE HELPFUL GETTING IT OPENED AT THAT TIME. I APPRECIATE SUE KELLY.

THERE ARE OTHERS I CAN MENTION, I DO NOT WANT TO BE TOO LONG-WINDED. I GO ON INTO THE NEXT CHAPTER OF MY LIFE. I APPRECIATE ALL OF THE CITY COUNCILS THAT I HAVE WORKED WITH, YOU HAVE ALL BEEN DEDICATED TO SERVING THE PUBLIC. I

SERVED ON COMMITTEES WITH STAFF MEMBERS, THEN THE REAL WORK DONE DIRECTLY

BY CITY COUNCILMEMBERS AND I APPRECIATE ALL OF THE CITY COUNCILMEMBERS I WORK WITH. LAST BUT BY NO MEANS LEAST, PUBLICLY, IF I CAN KEEP IT UP, THE LIVES OF THE PEOPLE THAT I WORKED WITH FOR 20 SOME ODD YEARS, IF SHE WAS NOT HERE, THERE IS NO WAY THAT I COULD EVER HAVE SURVIVED 11 YEARS AS CITY MANAGER. SO,

SHE IS THE ENGINE THAT DRIVES THE CITY, SHE IS THE HUB WITH ALL OF THE CITY WORK AND ROTATES AND BLOWS. SHE IS KNOWLEDGEABLE, SHE IS ACKNOWLEDGED AS THE

BEST CITY CLERK IN THE CITY -- I WANT TO ACKNOWLEDGE MARY FOR ALL OF HER HELP OVER THE YEARS. EXCUSING THE. I'M CHOKING UP ON THAT ONE. IT HAS BEEN A REAL PLEASURE, MARY, AND I LOOK FORWARD TO WORKING WITH YOU SELLING THE FUTURE.

THANK YOU VERY MUCH. I DON'T WANT TO TAKE ANY MORE TIME FOR EVERYBODY, BUT I JUST WANT TO SAY, ONCE AGAIN, THANK YOU FOR THE RECOGNITION. I APPRECIATE THAT AND I APPRECIATE WORKING WITH THIS COUNCIL. THANK YOU VERY MUCH.

THANK YOU VERY MUCH, LARRY McLAUGHLIN. YOU ARE NOT DONE WITH US YET. YOU WILL STILL BE AROUND THE CITY ATTORNEY. THERE YOU GO. OKAY, NOW WE ARE ON TO STATEMENTS OF A CONFLICT OF INTEREST. DO WE HAVE ANY FROM ANY COUNCILMEMBERS? NO? TERRIFIC. GOING ON TO PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA. COULD YOU PLEASE MANAGE THAT FOR US?
THANK YOU, MAYOR. THIS IS A TIME FOR PUBLIC COMMENT FOR ITEMS NOT ON TONIGHT'S AGENDA . IT IS A PUBLIC COMMENT PERIOD FOR 20 MINUTES. PUBLIC COMMENT IS TWO MINUTES EACH. WE WILL GO FIRST IN CHAMBERS AND THEN GO OUT TO ZOOM. IF THERE IS ANYONE IN CHAMBERS I WOULD LIKE TO MAKE A PUBLIC

COMMENT FOR AN ITEM NOT ON TONIGHT'S AGENDA, I AM SEEING NONE, I WILL GO OUT TO ZOOM. THERE IS ANYONE THAT WOULD LIKE TO MAKE A PUBLIC COMMENT FOR AN

ITEM NOT ON TONIGHT'S AGENDA, PLEASE RAISE YOUR HAND VIRTUALLY AND UNMUTE YOUR TELEPHONE OR PLEASE WAIT TO GET MY ATTENTION IN THE GALLERY.

LINDA, CAN YOU UNMUTE YOURSELF, PLEASE? THANK YOU. CAN YOU HEAR US? IT IS A LITTLE FUZZY, I GOT A NEW SPEAKERPHONE . CAN YOU HEAR ME ALL RIGHT? I CAN HEAR YOU JUST FINE IF YOU WANT TO GO AHEAD WITH THE PUBLIC COMMENT.

OKAY, SO ANYWAY, RECENTLY -- FOUND OUT ABOUT A WEEK AGO THAT THERE IS IS A NEW PROJECT PLANNED -- BEHIND O'REILLY BUILDING 6.1 ACRES THERE IS A PROPOSAL AND A PLAN ALL ELECTRIC SOLAR POWER 224 TOWNHOUSE CONDOS CONTAINING THEIR OWN ELEVATOR. THE HISTORIC APPLE ORCHARD CURRENTLY IS. I GOT MY HANDS ON THE

TRAFFIC REPORT ON HUNDRED PAGE OF THE ENVIRONMENTAL REPORT, IT IS

ASTOUNDING BUT IT IS EYE-OPENING ABOUT HOW ALL OF THESE PROJECTS GET APPROVED BECAUSE NOBODY READS THIS STUFF. NOBODY READS IT, YOU KNOW? IT IS FULL OF WORDS AND NUMBERS. THE POINT, ONE OF THE THINGS THAT GOT MY

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684 CARS DAILY, VEHICLES ON DAILY TRIPS FROM THAT ONE PROJECT WHICH WILL CONTAIN BETWEEN THREE AND 400 PEOPLE ON THIS CONTAMINATED SITE -- LINDA, YOU HAVE ABOUT 20 SECONDS.

WILDLIFE CORRIDOR THAT IS NOT RECOGNIZED. I AM SUGGESTING EVERYBODY GET

THEIR HANDS ON THE TRAFFIC IMPACT REPORTS FOR ALL OF THESE, THERE ARE NINE OTHER PROJECTS THAT ARE IN THE WORKS TOO. THIS IS JUST NOT A GOOD IDEA. THE CONGESTION OF TRAFFIC.

LINDA, THAT IS TWO MINUTES.

THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. I WILL COME BACK TO IN CHAMBERS IF

THERE IS SOMEONE THAT WOULD LIKE TO MAKE A PUBLIC COMMENT FOR AN ITEM NOT ON TONIGHT'S AGENDA. SEEING NONE THAT I WILL GO BACK OUT TO ZOOM. IF THERE IS

ANYONE ON THAT WOULD LIKE TO MAKE A COMMENT FOR AN ITEM NOT ON TONIGHT'S AGENDA, PLEASE RAISE YOUR HAND VIRTUALLY. PLEASE UNMUTE YOUR TELEPHONE OR WAV TO GET MY ATTENTION. I SEE NO FURTHER HANDS RAISED. I SEE NO FURTHER HANDS OFF THE HOOK. NO ONE IS TRYING TO GET MY ATTENTION. PUBLIC COMMENT IS CLOSED.

THANK YOU VERY MUCH. WE WILL NOW MOVE ON TO THE CONSENT CALENDAR . I ALSO

WANTED TO INDICATE FOR THE PUBLIC, AS I LOOK AT OUR MEETING MANAGEMENT, MY GOAL IS TO TRY TO GET US DONE WITH THIS MEETING BY 10:00 P.M. AT THE VERY LATEST, 10:30. I'M SHOOTING FOR 10:00 P.M. I NOTICED THAT HISTORICALLY WHEN WE HAVE

PUBLIC COMMENT THERE ARE OFTEN QUESTIONS THAT ARE PRESENTED BY THE PUBLIC AND THEN WE GET INVOLVED IN ANSWERING THOSE QUESTIONS. I WANT TO ALERT

EVERYONE THAT FOR TONIGHT'S MEETING, WHAT WE WILL DO IS CALLING FOR PUBLIC

COMMENT AND BEING PATIENT AND RESPECTFUL OF ALL COMMENTS THAT ARE MADE BY

THE PUBLIC, GIVING TWO MINUTES TO EACH PERSON BUT TO THE EXTENT THAT THERE

ARE QUESTIONS ASKED BY THE PUBLIC, WE WILL NOT BE ANSWERING THOSE QUESTIONS

UNLESS THERE IS A PARTICULAR POINT OF MISINFORMATION THAT STAFF INDICATES WERE COUNCILMEMBERS INDICATE NEED TO BE CORRECTED. I WILL INVITE ALL

MEMBERS OF THE PUBLIC, IF AT THE END OF THIS MEETING THEY HAVE REMAINING QUESTIONS TO GO AHEAD AND EMAIL THEM TO CITY COUNCIL. THAT WAY THE QUESTIONS CAN BE ANSWERED. I WANT EVERYONE TO KNOW THAT WE ARE NOT

DISMISSING QUESTIONS, WHAT WE ARE DOING IS MAKING SURE WE GET THROUGH THE

BUSINESS OF THE MEETING AND ALSO ENCOURAGING YOU TO SEND THOSE QUESTIONS

TO US SO THAT THEY CAN BE ANSWERED, NOT JUST FOR EFFICIENCY OF THIS MEETING,

BUT HONESTLY, IF QUESTIONS ARE SUBMITTED AND STAFF HAS THE TIME TO ANSWER

THEM CORRECT THE AND THROUGH THE NECESSARY RESEARCH, YOU ARE LIKELY TO GET BETTER ANSWERS. THAT IS AN ALERT AS TO HOW THE MEETING IS GOING TO BE MANAGED HERE TODAY. THE CONSENT CALENDAR, I AM GOING TO GO AHEAD AND READ THE VARIOUS ITEMS ON THE CONSENT CALENDAR, THERE ARE FIVE OF THEM. I WILL

READ THEN OUT AND ASK IF ANYONE WANTS TO PULL ANY OF THESE ITEMS FROM THE

CONSENT CALENDAR TO THE EXTENT WE HAVE THAT HAPPEN, THEN WE WILL MOVE THEM TO THE END OF THE AGENDA TODAY. FIRST, APPROVAL OF CITY COUNCIL MEETING MINUTES FROM THE MEETING OF NOVEMBER 21, 2023. TWO, RECEIPT OF LOCAL APPOINTMENT LIST OR CITY COMMISSION, BOARD, COMMITTEES, AS OF DECEMBER 31st, 2023 AS REQUIRED BY GOVERNMENT CODE SECTION 54972. THREE, RECEIPT OF THE CODE OF CONDUCT POLICY, FOUR, APPROVAL OF CALENDAR YEAR 2024 CITY COUNCIL MEETING DATES. FIVE, EXTENSION OF PROCLAMATION PROCLAIMING THE EXISTENCE OF A LOCAL HOMELESS EMERGENCY, THIS IS GOVERNMENT CODE SECTION 8630, REQUIRES THAT THE

COUNCIL REVIEW IS THE NEED FOR CONTINUING THE LOCAL EMERGENCY AT LEAST EVERY 60 DAYS UNTIL SUCH LOCAL EMERGENCY IS TERMINATED. THOSE ARE THE FIVE ITEMS, ANYONE ON THE COUNCIL WHO WOULD LIKE TO PULL ONE OF THOSE? YES?

JUST A CLARIFICATION THAT I SENT A CORRECTION TO OUR ASSISTANT CITY MANAGER ON THE MINUTES, PAGE 13, PARAGRAPH THREE IS A COMMENT THAT IS ATTRIBUTED TO THE THAT SHOULD HAVE BEEN NEYSA HINTON. ON PAGE 14, PARAGRAPH TWO, I SEND THOSE COMMENTS TO LET YOU KNOW.

YOU HAVE A CORRECTION QUESTION MARK
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I DO HAVE THAT. THANK YOU.

ANY QUESTIONS ABOUT THE CONSENT CALENDAR ITEMS OR WANT TO PULL? NOTHING.

OKAY, I GUESS I AM LOOKING FOR A MOTION. DO WE NEED TO GO OUT TO PUBLIC COMMENT?
PUBLIC COMMENT ON THE CONSENT CALENDAR.

THIS IS PUBLIC COMMENT FOR THE CONSENT CALENDAR ITEMS ONLY. IF YOU WOULD

LIKE TO MAKE A PUBLIC COMMENT, AGAIN, IT IS TWO MINUTES VIDEO GO TO IN CHAMBERS FIRST AND THEN OUT TO ZOOM. LOOKING FOR PUBLIC COMMENT FROM CHAMBERS, I AM SEEING NONE. I WILL GO OUT TO ZOOM. THE FIRST SPEAKER I HAVE IS LINDA. LINDA, CAN YOU AND YOU YOURSELF, PLEASE? LINDA, CAN YOU UNMUTE YOURSELF, PLEASE?
CAN MAKE IT ONTO THE NEXT PERSON?
KYLE, I WILL HAVE YOU UNMUTE AND WE WILL GO BACK TO LINDA. CAN YOU AND YOU YOURSELF, PLEASE?

CAN USING THE TIMER QUESTION MARK
YES, I CAN'T GET GO AHEAD WITH YOUR PUBLIC COMMENT, PLEASE.

THIS IS REALLY IN REGARD TO THE COUNCIL MINUTES, AS WELL AS THINKING ABOUT

THE WAY THAT THEY HAVE BEEN CAPTURED AND DOCUMENTED OVER THE LAST FEW

YEARS, ESPECIALLY SINCE THE BEGINNING OF THE PANDEMIC, I AM KIND OF CURIOUS

ABOUT THINGS LIKE AUTOMATED TRANSCRIPTS, JUST ONE BENEFIT OF HAVING

MEETINGS BE HELD REMOTELY AND RECORDED IN THIS MANNER, IT IS THE ABILITY TO BE

ABLE TO HAVE AUTOMATED TRANSCRIPT AND AND BE ABLE TO PRODUCE THOSE AS PART

OF THE PUBLIC RECORD WERE ALSO PART OF THE PROCESS OF WHICH WE ARE COLLECTING MINUTES. I HOPE THIS COUNCIL REFLECTS AS A LOOK AT MINUTES AND

REFLECTS ON THE MINUTES IN THE WAY THAT THEY HAVE BEEN CAPTURED OVER THE

YEARS, MORE RECENTLY, AND THE BENEFIT THAT HAVING REMOTE MEETINGS CAN PROVIDE TO GENERATING AND CAPTURING THOSE MINUTES. THANK YOU.

THANK YOU, KYLE FOR YOUR PUBLIC COMMENT. I'M GOING TO GO BACK TO LINDA.

LINDA, CAN YOU UNMUTE YOURSELF, PLEASE?
CAN YOU HEAR ME?
I CAN HEAR YOU NOW. GO AHEAD WITH YOUR PUBLIC COMMENT, PLEASE BE OKAY. OKAY, ON THE APPOINTMENT TO THE VARIOUS COMMISSIONS, I REALIZE MAYORS

DON'T ROUTINELY ANSWER QUESTIONS AND I DON'T EXPECT AN ANSWER ANYWAY, BUT I

AM INTERESTED IN WHO IS OF THE NEW REPRESENTATIVE ON THE BOARD OF THE VECTOR CONTROL. THE PREVIOUS ONE DID A POOR JOB, YOU KNOW, WE ARE DEALING WITH AN

EPIDEMIC OF TICK-BORNE DISEASES AND WE NEED TO HAVE MORE BILLBOARDS PUT UP IN ALL KINDS OF THINGS. ACKNOWLEDGMENT AND TREATMENT, IT IS COSTING MILLIONS

OF DOLLARS BY NOT ACKNOWLEDGING AND TREATING LYME DISEASE, ESPECIALLY AMONGST THE HOMELESS. ALSO, ALSO, I WOULD LIKE TO MENTION THAT ON THE

HOMELESS THING, THE RV VILLAGE IS JUST A FAILURE DESPITE ALL OF THE WONDERFUL

GENEROSITY AND GOODWILL AND EVERYTHING --
LINDA, THIS IS -- PLEASE KEEP ON TOPIC. THIS IS THE EXTENSION OF THE HOMELESS EMERGENCY.

I AM TALKING ABOUT HOMELESS.

PLEASE COMPLETE YOUR COMMENT. THANK YOU.

ALL RIGHT. I WAS JUST SAYING THAT IT IS A COLOSSAL DISASTER AND THE LIAISON WHO IS NOW OUR MAYOR IS A TERRIBLE FAILURE AT THIS WHOLE, WHOLE THING. THE CITY HAS ENABLED MORE DRUG USE AND GAMBLING AND THEFT. IT HAS NOT WORKED DESPITE ALL OF THE GENEROSITY.

YOU HAVE 15 SECONDS.

THAT IS ABOUT IT. I AM JUST POINTING OUT THAT EVERYTHING THE MAYOR SEEMS TO TOUCH DOESN'T TURN OUT WELL. THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. I WILL COME BACK INTO CHAMBERS AND SEE

IF THERE IS ANYONE WHO WOULD LIKE TO MAKE A PUBLIC COMMENT ON THE CONSENT CALENDAR. SEEING NONE, I WILL GO BACK OUT TO RESUME. IF YOU WOULD LIKE TO

MAKE A PUBLIC COMMENT ON THE CONSENT CALENDAR, PLEASE RAISE YOUR HAND VIRTUALLY, PLEASE UNMUTE YOUR TELEPHONE. I SEE NO PHONES OFF THE HOOK AND I SEE NO ONE TRYING TO GET MY ATTENTION, PUBLIC COMMENT DISCLOSED.

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THANK YOU VERY MUCH. I THINK I AM LOOKING FOR A MOTION.

I WILL MOVE THE CONSENT CALENDAR ITEMS ONE, TWO, THREE, FOUR, FIVE TO BE APPROVED.

SECONDED.

CAN I AMEND THAT AS CORRECTED WITH THE MINUTES?
YES. SORRY ABOUT THAT.

THAT IS OKAY.

SO MOVED BY -- ITEMS ONE THROUGH FIVE WITH THE MINUTES AS AMENDED. VICE MAYOR ZOLLMAN?
YES.
--
WE ARE NOW INTO INFORMATIONAL ITEMS AND PRESENTATIONS. OUR VERY FIRST ONE

IS AN INFORMATIONAL PRESENTATION ON THE BUDGET AT A GLANCE SLASH BUDGET TO DATE. THIS IS THE BUDGET COMMITTEE WITH THE RESPONSIBLE DEPARTMENT BEING ADMINISTRATIVE SERVICES. WHO WILL BE LEADING THIS ITEM? ALL RIGHT, THANK YOU, VICE MAYOR ZOLLMAN.

YES. THANK YOU, MADAM MAYOR. AFTER I MAKE MY PRELIMINARY COMMENTS AND THE HIGHLIGHTS IF COUNCILMEMBER MAURER WANTS TO SPEAK. THEN WE WILL GO OVER TO THE DIRECTOR. AT THE TOP, AND WHAT WE REALLY WANT TO ESTABLISH IS THE

FACT THAT THIS IS THE FIRST FIVE MONTH PERIOD AND BECAUSE OF THE FISCAL

DECLARATION OF EMERGENCY THAT WE SIGNED ON, WE DECIDED THAT WE WERE GOING

TO TREAT THIS VERY SERIOUSLY AND SO WE ARE COMMITTED TO MEETING EVERY MONTH AFTER THE AGENDA REVIEW. THAT USUALLY GETS DONE AT ABOUT 10:30 EVERY WEDNESDAY, THE FIRST OF THE MONTH AT 10:30. SO, PLEASE COME IN PERSON, PLEASE

DIAL IN, AT ANY TIME, IF YOU HAVE QUESTIONS, CONCERNS ABOUT WHAT YOU ARE

RECEIVING VIA THE IS NOW UNDERGOING MONTHLY REPORTS, PLEASE, PLEASE LET US KNOW. I JUST WANT TO SAY THAT MOVING ON, WE HAVE GOTTEN SOME UPDATES. THIS IS ON PAGE TWO. FIRST, I WANT TO SAY THE FACT THAT IT TO THE DIRECTOR, WE ARE

TRENDING AS WE HAD EXPECTED WITH OUR ADOPTED BUDGET I WANT TO THANK THE DEPARTMENT HEADS THAT COME FIRST AND FOREMOST. I WANT TO THANK MARY FOR

THE INVITING THE DEPARTMENT HEADS TO PREPARE IN ADVANCE FOR THE BUDGET MEETING. I APPRECIATE ALL OF THEM THAT CAME IN AND STARTED TO EXPLAIN AND

GIVE US ALL A HEADS UP OF WHAT IS GOING TO BE FORTHCOMING BY WAY OF BUDGET REQUESTS TO MODIFY. I THINK THAT YOU CAN READ THE BOTTOM OF PAGE TWO, THE MIDDLE OF PAGE TWO, SOME REQUESTS ARE IN PUBLIC WORKS. SOME REQUESTS FROM

THE COMMITTEE CENTER AND SOME IN REFERENCE TO OUR PROJECT THROUGH THE PLANNING COUNCIL FOR AMERICAN COURTS. THESE ARE NOT BEFORE US NOW. IT IS JUST

TO GIVE YOU THE HEADS UP, IF YOU CHECK YOUR AGENDA PACKET AND YOU LOOK AND

SAY WHY ARE WE DISCUSSING THESE THINGS, HOPEFULLY IT WILL COME BACK TO YOU THAT THERE IS A REASON FOR THAT. EACH OF THE BUDGET REQUESTS FOR

MODIFICATION NEED TO COME BEFORE THE CITY COUNCIL AND THAT IS SOMETHING NEW. THE REVENUE SOURCES WE HAVE AT THE MIDDLE OF PAGE THREE.

COUNCILMEMBER MAURER AND I WENT THROUGH THEM. WE TRIED TO MAKE SURE THAT

EVEN IF WE HAD PRELIMINARILY AND THIS IS IN CONTEXT TO THE VACANCY TAX THAT

OUR PLANNING DIRECTOR HAD INDICATED THAT WE ARE NOT GOING TO MAKE ME BE MORE THAN $100,000, THERE WERE FIVE SPOTS TO CONTINUE TO INVESTIGATE THAT. OUR PLANNING DIRECTOR WILL CONTINUE TO PROVIDE INFORMATION. WE WILL BRING IT BACK BEFORE COUNCIL AND WE WILL SEE IF IT ALL PENCILS OUT OR MAYBE IT WON'T.

THOSE ARE JUST THE HIGHLIGHTS AND UNLESS YOU HAVE MORE TO SAY THEN WE WILL TURN IT OVER TO THE DIRECTOR.

THANK YOU, VICE MAYOR. GOOD EVENING. I WILL JUST GO OVER THE OUT PRINT

PRESENTATION VERY BRIEF POWERPOINT PRESENTATION AND THEN WE CAN GO TO COUNCIL WITH QUESTIONS AND ANSWERS. SO, THE ITEM IS TO UPDATE THE COUNCIL WITH THE CITY AT FIVE MONTHS. IN THIS SLIDE, THE GENERAL FUND IS WELL PUBLICIZED WITH THE ADOPTED BUDGET OF 1.6 MILLION IN DEFICIT. THROUGH

NOVEMBER, THE ACTUAL RECEIPTS FOR REVENUE SHOWN HERE ARE JUST A LITTLE OVER $2 MILLION. THIS $2 MILLION REPRESENTS THREE MONTHS OF SALES TAX AND WE DON'T HAVE PROPERTY TAX RECEIPTS HERE YET. I HAVE ON GOOD AUTHORITY THAT PROPERTY Agenda Item Number: 4
Agenda Item Number: 4
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TAX WILL COME THIS WEEK. THE DISBURSEMENT OF THE FIRST DECEMBER PROPERTY TAX WILL ARRIVE VERY SOON. IN A COUPLE OF MONTHS WE WILL HAVE A BETTER IDEA OF HOW THE REVENUE IS TRENDING COMPARED TO BUDGET. SO FAR, THIS IS WHAT WE HAVE. AS FAR AS FOR EXPENDITURE, WE ARE AT AN AVAILABLE BUDGET OF 68.8%. SO, 3.9 MILLION FOR THE FIRST FIVE MONTHS. THIS NEXT SLIDE IS GOING INTO EACH. IT IS

REPRESENTING EACH OF THE DEPARTMENTS HERE AS FAR AS THE ACTUAL THROUGH NOVEMBER 30th, 2023. THIS IS A REVISED SLIDE DUE TO SOME FORMULA ERRORS THAT WERE BROUGHT TO MY ATTENTION. PLEASE DO KEEP IN MIND THAT THE EXPENDITURE FOR THE DEPARTMENT, THEY ARE NOT LINEAR. SOME ARE THROUGH NOVEMBER, SOME

ARE PROBABLY -- THEY PAID UP FRONT ALREADY AND SOME OF THEM MIGHT ONLY BE THREE OR FOUR MONTHS. SO, COMPARING TO THE BUDGET, WE ARE TRENDING VERY FAVORABLE. IF EVERYTHING WAS LINEAR AND YOU TAKE 100% AND DIVIDED BY 12 MONTHS, FOR THE FIRST FIVE MONTHS, WE WOULD BE AT 58% AVAILABLE. BUT WE HAVE

68.8% HERE. IT IS TRENDING VERY FAVORABLE RIGHT NOW. THE DEPARTMENT HEADS

ARE HERE TO ANSWER ANY SPECIFIC QUESTIONS THE COUNCIL MIGHT HAVE LATER ON BUT, THIS IS WHERE WE ARE AT THROUGH NOVEMBER. ENTERPRISE FUND IS TRENDING AS EXPECTED. THERE WILL BE SOME BUDGET ADJUSTMENTS AS VICE MAYOR ZOLLMAN WAS MENTIONING EARLIER. WE WILL COME BACK TO COUNCIL AT A LATER DATE FOR BUDGET

AMENDED BECAUSE OF SOME UNANTICIPATED EMERGENCY ITEMS OR OTHER SPECIAL FUNDS THAT ARE TRENDING AT TARGET, AS WELL. THE BUDGET COMMITTEE CONTINUED

TO DISCUSS THESE POTENTIAL LISTS OF REVENUE, ENHANCEMENT, IF YOU WILL, AND

COLLECTIVELY WERE HOPING THAT WE COULD COME UP WITH A WAY TO INCREASE

REVENUE STREAM FOR THE CITY SO THAT WE CAN LIVE WITHIN OUR MEANS AND IT WOULD BE BETTER IN THE FUTURE AND NOT HAVE BUDGET DEFICIT. THAT IS A VERY BRIEF POWERPOINT PRESENTATION AS FAR AS WHERE WE ARE AT WITH FIVE MONTHS. I

AM AVAILABLE ALONG WITH THE DEPARTMENT IF COUNCIL HAS ANY OTHER QUESTIONS FOR US.

THANK YOU VERY MUCH BUT I THINK WHAT WE ARE GOING TO DO, I WANT TO MAKE

SURE THAT EVERYONE ON THE CITY COUNCIL HAS AN EQUAL OPPORTUNITY TO ASK QUESTIONS, SO I'M GOING TO START AT COUNCILMEMBER MAURER. LET'S DO TWO QUESTIONS FOR COUNCILMEMBER. THEN WE WILL SWITCH TO COUNCILMEMBER HINTON AND COUNCILMEMBER McLEWIS. I WILL GO LAST. IF WE CAN KEEP IT TO TWO QUESTIONS EACH FOR THIS ONE ROUND, THAT WOULD BE HELPFUL. IF THERE IS A SPECIFIC SLIDE THAT YOU WOULD LIKE TO REFERENCE, FEEL FREE TO DO THAT. LET'S START WITH COUNCILMEMBER MAURER.

THANK YOU. I HAVE A QUESTION ABOUT , WHAT DO YOU MEAN WHEN YOU SAY TRENDING FAVORABLY? I HAVE NEVER HEARD THAT TERM IN TERMS OF THE BUDGET.

CAN YOU DEFINE THAT?
SO, LIKE I SAID, INSTEAD OF BEING AT 58%, IF EVERYTHING IS ALL EQUAL, IT WOULD BE AT 58.8% THAT WOULD BE AVAILABLE. INSTEAD, THERE IS AVAILABLE OF 68.8%. WE ARE

TRYING TO CONTROL EXPENSES WITHIN EACH DEPARTMENT, THAT IS WHAT I MEAN BY FAVORABLE.

OKAY, WE HAVE NOT SPENT AS MUCH AS WE THOUGHT WE WERE GOING TO SPEND.

RIGHT.

OKAY, THANK YOU.

DID YOU HAVE ANOTHER QUESTION? OKAY. SO, VICE MAYOR ZOLLMAN? OKAY, COUNCILMEMBER HINTON?

A COUPLE OF NUMBERS I WAS CURIOUS ABOUT, WE TALKED A LOT ABOUT OUR TOT AND YOU ARE SAYING IN THIS STAFF REPORT THAT WE ARE TRENDING AT 41,600 PER MONTH.

THAT SEEMS PRETTY GOOD BUT I WAS CURIOUS OF WHAT THE BREAKDOWN IS BETWEEN OUR SINGLE HOTEL AND OUR AIRBNB PROPERTIES IN TOWN.
41,600 A MONTH, HOW MUCH COMES FROM AIRBNB PROPERTY IS, HOW MUCH -- WE ONLY HAVE ONE HOTEL IN TOWN, HOW MUCH COMES FROM THE HOTEL? IF YOU DON'T HAVE

THE NUMBER, I WOULD JUST LIKE TO GET IT WHEN YOU DO HAVE IT BECAUSE THAT IS A LOT MORE THAN I THOUGHT WE MIGHT HAVE I'M CURIOUS WHAT THE BREAKDOWN IS.

AND THEN, I HAD ANOTHER QUESTION, OH, IT IS ABOUT THE TRAIL. SO, THAT PROJECT, I GOT ON OPEN SPACE WHEN I FIRST GOT ELECTED, SO, SEVEN YEARS. IT LOOKS LIKE THIS REPORT IS SAYING THAT WE ARE IN POSSIBILITY OF LOSING OUR FUNDING. I KNOW THAT Agenda Item Number: 4
Agenda Item Number: 4
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THEY HAVE A LIMIT, TYPICALLY, OF FIVE YEARS FOR ANY MATCHING PROJECTS. ARE WE GOING TO LOSE OUR FUNDING? IS THIS COMING TO MIDYEAR BUDGET REQUEST OR IS THIS A REQUEST NOW THAT WE ARE SUPPOSED TO TAKE UP WITH THIS AGENDA ITEM? IT

SEEMS A SHAME THAT THIS PROJECT HAS JUST GONE ON AND ON AND ON AND WE COULD LOSE OUR MATCH FUNDING THAT I WOULD LIKE TO HAVE AN UPDATE ON THE PROJECT.

I DON'T KNOW THE ANSWER TO THAT. I WOULD HAVE TO REFER THAT TO ENGINEERING, PUBLIC WORKS, SOMEBODY BETTY.

ANYBODY ELSE WHO MIGHT BE ABLE TO ANSWER THAT?

FIRST OF ALL, WE HAVE OUR DIRECTOR , THAT ITEM IS NOT UP FOR DISCUSSION TONIGHT,

THAT IS JUST INFORMATION THAT THAT ITEM WILL RETURN TO THE CITY COUNCIL AT THE NECK CITY COUNCIL MEETING FOR BUDGET REVIEW.

SO WE CANNOT ASK ANY QUESTIONS ABOUT IT?
WE ARE NOT IN DISCUSSION OF THAT ITEM.

OKAY.

I WILL TABLE THAT AND I WILL LOOK FORWARD TO AN AGENDA NEAR US FOR AGENDA SETTING REVIEW.

YES.

THANK YOU.

COUNCILMEMBER McLEWIS?

I DON'T KNOW IF THIS IS THE RIGHT TIME, I HAVE BEEN TRYING TO FIND IN HERE, HOW

ARE WE DOING WITH THE BUDGETING WITH THE RETENTION MONEY FOR THE FIRE DEPARTMENT? WE HAD ONLY GIVEN 40,000. I WAS CURIOUS WHERE WE WERE OUT BUT THAT BIT HOW MUCH WE SPENT WITH THAT.

WE PAID HALF OF THE 40,000 SO FAR.

OKAY. THAT IS GOOD TO KNOW. THANK YOU.

ANY OTHER QUESTIONS?

NOT AT THE MOMENT BUT I KNOW THAT WE RECEIVED EMAILS ABOUT ERRORS AND A LOT OF DIFFERENT THINGS, BUT IT SOUNDS LIKE YOU FIX THEM.

I DO APOLOGIZE, THIS IS THE FIRST TIME I REPORTED FOR THE COUNCIL FOR FINANCIAL, I AM A LITTLE BIT RUSTY.

YOU HAVE CORRECTED THOSE NUMBERS?
I HAVE CORRECTED THOSE NUMBERS.

IT IS NOT THE CONTENT OF THE NUMBER, IT IS A FORMULA THAT DID NOT CARRY ALL THE WAY DOWN. AND THEN THERE IS A COLUMN THAT DID NOT TAKE THE RIGHT COLUMN
WE DO NOW HAVE THE CORRECTION?
YOU AND THE WEBSITE DO HAVE THE CORRECT VERSION OF THE CORRECTED ERROR.

I HAD A COUPLE OF QUESTIONS. FIRST, THERE'S REALLY ONLY ONE QUESTION. IN

REGARDS TO YOUR COMMENT ABOUT EXPENSES, IT LOOKS LIKE YOU WOULD'VE

EXPECTED TO HAVE SPENT APPROXIMATELY, IT LOOKS LIKE YOU EXPECTED TO HAVE 58%, YOU EXPECT DID US TO HAVE SPENT 42%.

OKAY, THANK YOU. INSTEAD, IT LOOKS LIKE WE HAVE SPENT MORE LIKE 35% OR SO.

SO FAR. BUT YOU DID INDICATE THAT MANY OF THE EXPENSES, THEY AREN'T IN A

QUARTERLY PATTERN THAT SOME OF THE EXPENSES THAT WE MIGHT BE EXPECTED TO PAY, ARE THEY AT THE END OF THE YEAR, IS THAT WHAT YOU MEANT BY THAT? DO THEY COME LATER IN THE YEAR?
SOME COULD BE IN THE SECOND HALF OF THE YEAR. SOME COULD BE TOWARDS THE FOURTH QUARTER OF THE YEAR. BY THE TIME YOU GET TO THE THIRD QUARTER, YOU WILL KNOW MORE AS FAR AS HOW IT IS TRENDING WITH BUDGET.

MY NEXT QUESTION WAS DIRECTED TO THE BUDGET COMMITTEE, IT LOOKS LIKE, CAN WE EXPECT TO GET QUARTERLY REPORTS MOVING FORWARD, IS THAT THE PLAN?

THE PLAN IS TO GET SOMETHING OUT EVERY MONTH BECAUSE WE ARE NOW MEETING EVERY MONTH. REGARDLESS OF IF IT IS THE SAME INFORMATION OR NOT, WE ARE GOING TO KEEP REPORTING OUT EVERY MONTH. I'M HOPING, AGAIN, THAT THE PUBLIC IS PAYING JUST AS MUCH ATTENTION AS WE ARE. IF THEY HAVE QUESTIONS, PLEASE, SEND IT,

PROBABLY SEND IT THROUGH MARY AND SHE WILL MAKE SURE THAT WE GET IT OR SEND IT DIRECTLY TO THE BUDGET COMMITTEE. BUT WE JUST WANT TO KEEP PEOPLE AS CURRENT AS POSSIBLE WHEN SOMETHING GROWS THROUGH. PROPERTY TAXES SHOULD Agenda Item Number: 4
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HOPEFULLY COME THROUGH. WE WANT TO MAKE SURE THAT IS OUT AS SOON AS WE GET IT, SEND IT OUT TO EVERYONE SO EVERYONE IS IN THE LOOP AS SOON AS POSSIBLE.

OKAY, I HAVE SOME COMMENTS BUT I WILL WAIT UNTIL THEN. CAN WE GO BACK TO COUNCILMEMBER MAURER? VICE MAYOR ZOLLMAN? COUNCILMEMBER HINTON, GO AHEAD.

I GUESS THIS IS A QUESTION FOR THE BUDGET COMMITTEE, SINCE WE DID DEEP CUTS AT THE BEGINNING OF THE YEAR WITH WHAT SEEMS TO BE TRENDING FAVORABLY. DO WE

EXPECT OPPORTUNITY FOR DEPARTMENT HEADS TO COME BACK FOR MIDYEAR BUDGET

REVIEW TO MAKE REQUESTS THAT THEY MIGHT HAVE CUT THAT HAS SHORTED THEM TRYING TO HELP THE CITY OUT. NOW WE HAVE A LITTLE BIT MORE MONEY. IS THE BUDGET COMMITTEE THINKING OF THAT WAR?
WE ARE NOT DOING BUDGET COMMITTEE, THIS IS DECIDED A WHILE BACK. WE ARE NOT DOING MIDYEAR ADJUSTMENTS. WHAT WE DECIDED ON BEFORE IS BECAUSE WE ARE IN A

FISCAL SITUATION THAT WE WOULD ACTUALLY DO THAT UPON REQUEST AND THEN BRING IT FULL TO THE COUNCIL. AT ANY TIME IF THEY HAVE AN EMERGENT NEED,

SOMETHING COMES UP, THEN THEY KNOW TO CONTACT MARY OR OUR NEW GENERAL

MANAGER TO ALERT US AND THEN BASED ON A MONTHLY BASIS, WE WILL BE ABLE TO FACTOR THAT IN AND GIVE REPORTS OUT. DOES THAT HELP?

IT DOES HELP, BUT I AM WONDERING ABOUT THINGS LIKE COMMUNITY GRANTS, JOE BROUGHT UP THE FIRE. THESE ARE THINGS THAT WE BUDGET CONSERVATIVELY AND WE MIGHT WANT TO REVISIT THEM. I AM WONDERING IF WE ARE GOING TO HAVE AN OPPORTUNITY TO DO THAT IS A FULL COUNCIL.

IF THAT IS THE WILL OF THE COUNCIL, THEN AT OUR NEXT MEETING, WHICH WILL BE

TOMORROW, WE CAN DEVISE A MEMO SENDING IT OUT TO ALL DEPARTMENT HEADS TO

SAY SIMILAR TO WHAT YOU SAID, THAT WAY THEY CAN REPORT OUT AND YOU GUYS CAN HEAR THOSE REQUESTS ON A MONTHLY BASIS, DOES THAT SEEM RIGHT?

I DON'T KNOW IF THAT IS THE ROLE OF THE COUNCIL, I'M JUST ASKING WHAT PROCEDURE IS.

WE ARE GETTING INTO DISCUSSION AT THIS POINT. I WANT TO MAKE SURE WE GET OUR QUESTIONS ANSWERED. YOU DO HAVE AN ANSWER?
I JUST WANTED TO RESPOND. WE ARE MEETING, JUST TO CLARIFY, WE ARE MEETING JANUARY 3rd. FIRST WEDNESDAY.

WE HAVE THESE BUDGET COMMITTEES AND DISCUSSIONS. I THINK JUST BECAUSE THE EXPENSES ARE TRENDING FAVORABLY, WE ARE STILL AT A GREAT DEFICIT. I DON'T

THINK IT MEANS THAT WE CAN START PAYING FOR A LOT OF DIFFERENT PROJECTS, WE NEED TO BALANCE THE BUDGET FIRST. THERE ARE EMERGENCY THINGS THAT ARE

COMING UP LIKE THE POLL HAD EMERGENCY REPAIRS , THE TRAIL, LIKE YOU MENTIONED, IT NEEDS TO BE COMPLETED. THERE WERE SOME THINGS WITH PUBLIC

WORKS LIKE NUMBERS HAVE NOT BEEN TRANSFERRED TO THIS YEAR THAT SHOULD HAVE BEEN. THINGS LIKE THAT, YOU KNOW, WHERE WE ARE TAKING CARE OF THINGS BUT WE ARE NOT ACTUALLY GOING OUT AND SPENDING A BUNCH MORE MONEY.

THAT IS THE WAY I SEE IT.

IS THE MEETING MANAGER HERE, I'M GOING TO BRING US BACK TO QUESTIONS. WE CANNOT FURTHER DISCUSSION LATER ON, WE NEED TO GET TO PUBLIC COMMENT. ANY OTHER QUESTIONS?
I HAD A QUESTION DIRECTED AT STAFF. DOING THIS TYPE OF THING ON A MONTHLY

BASIS, DOES THAT ALLOW YOU PROPER TIME TO REPAIR IF THERE ARE CERTAIN THINGS

THAT HAVE TO BE DONE THAT YOU PUT OFF BUT THOUGHT WE WOULD TAKE CARE OF IT MIDYEAR. IF WE CHANGE THIS PROCESS, HOW DOES THAT IMPACT ANYTHING? I DON'T KNOW.

LET'S TURN TO OUR CITY MANAGER.

AS THE VICE MAYOR INDICATED AT THE PRESENT TIME WE ARE GOING TO BE DOING IT BY MEANS OF SPECIFIC AGENDA ITEMS ON UPCOMING AGENDAS. SO THE DEPARTMENT

HEAD SAW A COUPLE IN THE REPORT TONIGHT, ANTICIPATING THAT A COUPLE OF THESE ITEMS WILL COME BACK AS REGULAR AGENDA ITEMS. IF COUNCIL GOES FORWARD INTO NEXT YEAR, YOU MIGHT TAKE A LOOK ON HOW THIS IS DONE. IT WE USED TO HAVE AN

ABBREVIATED MIDYEAR BUDGET PROCESS TO TAKE CARE OF A LOT OF LITTLE ITEMS IN A SHORT MANNER. IT KIND OF BECAME A MUCH LARGER HEARING PROCESS I THINK THAT Agenda Item Number: 4
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IS THE REASON WE GOT AWAY FROM IT. YOU WILL SEE THIS COME BACK AS REGULAR AGENDA ITEMS.

OKAY, THANK YOU. ANY OTHER QUESTIONS BEFORE WE GO TO PUBLIC COMMENT? NO.

OKAY, GOOD.

TO ADDRESS , THE PERCENTAGE OF THE TLT, 85% OF THAT IS -- $35,000 OF THAT FROM ONE HOTEL.

USEFUL INFORMATION.

CAN YOU MANAGE THAT?
THIS IS FOR PUBLIC COMMENT ON THE BUDGET PRESENTATION. IF YOU WOULD LIKE TO

MAKE A PUBLIC COMMENT, AGAIN, I WILL GO TO IN CHAMBERS FIRST FOR TWO MINUTES AND THEN I WILL GO BACK OUT TO ZOOM. IF THERE IS ANYONE IN CHAMBERS AND WOULD LIKE TO MAKE A PUBLIC COMMENT ON THE BUDGET PRESENTATION. SEEING NONE. I WILL GO OUT TO ZOOM.

THERE YOU GO. IF THERE IS ANYONE THAT WOULD LIKE TO MAKE A COMMENT ON THE

BUDGET PRESENTATION, PLEASE RAISE YOUR HAND VIRTUALLY, UNMUTE YOUR TELEPHONE OR WAV TO GET MY ATTENTION IN THE GALLERY.

LINDA, CAN YOU UNMUTE YOURSELF, PLEASE?
HEAR ME?
GO AHEAD WITH PUBLIC COMMENT, PLEASE.

SPEAKING OF THE BUDGET, --
THANK YOU VERY MUCH FOR SENDING THE INFORMATION. SO, ANYWAY, I WOULD LIKE TO HAVE YOU CORRECT ME IF I AM MISTAKEN ABOUT THE BALANCE OF THE $5 MILLION LOAN -- NOT AWARE THAT THEY TOOK OUT A COUPLE YEARS AGO. THE INFORMATION I HAVE IN MY HANDS ANNUAL PAYMENT HERE ON INTO 2036. ALMOST HALF $1 MILLION. 374,000 EVERY YEAR ON INTO 2036 WITH A BALANCE OF 4,000,300 -- YOU DID NOT KNOW THAT THIS WAS INCLUDED IN $2.2 BILLION THAT WAS TOTALLY WASTED FOR WIRELESS WATER METERS.
30 SECONDS.

1.25 MILLION OF THAT WENT RIGHT OFF THE TOP -- PLEASE CONFIRM OR DENY MY FIGURES. THIS GOES TO SHOW HOW MUCH THE CITY KNOWS WHAT THEY ARE DOING WITH THIS LEADERSHIP PRESENTLY INCLUDED.

THANK YOU FOR YOUR PUBLIC COMMENT.

BACK INTO CHAMBERS. KYLE?

THE BUDGET SUBCOMMITTEE TAKING THIS OPTION AND COMING FORWARD AND BEING

REGULARLY AGENDAS AND BEING ABLE TO PRODUCE A REPORT LIKE THIS WITH

UPDATED NUMBERS, WHAT WE SAW TONIGHT IS THAT THERE IS REVENUE THAT IS

HIGHER THAN WHAT IS PROJECTED AND WE ARE SEEING EXPENSES THAT ARE LOWER THAN PROJECTED. REMEMBER, PLEASE, THAT IT WAS THESE REVENUE PROJECTIONS AND

EXPENDITURE PROJECTIONS THAT WERE THE SOLE BASIS OF EVIDENCE THAT WAS PROVIDED FOR A FISCAL EMERGENCY. SO LONG WITH THAT, BACKTRACKING, THINKING ABOUT THE 10% CUTS THAT HAPPENED ACROSS MANY DEPARTMENTS, WE HEARD ABOUT THE LOSS OF COMMUNITY GRANTS. THERE ARE LOTS OF LOSSES OF COMMON GOOD AT

HELPING AS A RESULT OF BUDGET PROCESSING WHEN WE CHOOSE TO BE AGGRESSIVE WITH THE PREDICTION THAT WE ARE MAKING IN THE CITY. WE ARE SEEING A RESULT OF THAT. SO MUCH TIME IN THIS COUNCIL WAS SPENT DEBATING OVER THINGS LIKE

PROPERTY TAX OR SALES TAX AS A RESULT OF PREDICTIONS THAT WERE NOT ACCURATE TO WHAT WE SEE TODAY. MORE IMPORTANTLY, WHAT I SAW WAS SO BRIEFLY MENTIONED TONIGHT WAS THE ENTERPRISE FUND. I DON'T KNOW HOW FAR BACK IT WAS,

AN AMAZING PRESENTATION WITH RAISING THE RATES ON OUR WATER AND SEWAGE RATE BY 75%, PLUS SO MANY OTHER MAGICAL, MAGICAL PREDICTIONS IN THAT SPACE.

TONIGHT, ALL WE SAW WAS WHAT THE REVENUES WERE AND WE DID NOT TOUCH THE BASES ON WHAT THOSE EXPENDITURES WERE. THERE WAS AN INTERESTING CONVERSATION ABOUT THESE ALLOCATIONS OF EXPENDITURES.

YOU HAVE ABOUT 20 SECONDS.

BUT I WOULD REALLY HOPE TO SEE IS SOME EXPLANATION OF THE HUNDREDS OF

THOUSANDS OF DOLLARS IN THE LAST FIVE MONTHS THAT HAVE BEEN ALLOCATED TO PUBLIC WORKS AND TO FINANCE THAT ARE COMING FROM THOSE ENTERPRISE FUNDS.

THERE SHOULD BE SOME CLEAR JUSTIFICATION OF THAT MONEY THAT HAS BEEN SPENT Agenda Item Number: 4
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IN THE LAST FIVE MONTHS OR DIRECTLY TIED TO THOSE ENTERPRISING FUNDS. THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. BUT I WILL GO BACK OUT TO ZOOM . PLEASE RAISE YOUR PHONE MUTUALLY OR WAV TO GET MY ATTENTION IN THE GALLERY. MAX, CAN YOU UNMUTE YOUR PHONE?
YES, THANK YOU. JUST TWO QUICK COMMENTS ON THE REVENUE-GENERATING SIDE, I

KNOW A LOT OF SMART PEOPLE SPENT A LOT OF TIME LOOKING AT HOW TO RAISE

REVENUE FROM THE CITY, TWO SMALL WAYS, I HEARD SOME STATISTIC IN A PREVIOUS

MEETING THAT WE SELL OUR WATER TO THOSE OF FOR-PROFIT COMPANIES THAT PICK UP WATER DOWN BY WHERE YOUR MEETING IS. I THINK OBVIOUSLY THOSE OF US THAT LIVE IN THE CITY THAT PAY OUR WATER INTO AIR HAVE GOT INCREASED BILLS.

I WOULD HAPPY TO SEE THAT RAISED . ALSO, SPEEDING TICKETS, I AM SURE IT HAS BEEN

MENTIONED BEFORE, THERE ARE LOTS OF PEOPLE SPEEDING AROUND TOWN, IF SOME OF

OUR POLICE RESOURCE, THE BIGGEST EXPENDITURE IN OUR BUDGET, COULD ALSO LEAN

TOWARDS RAISING MONEY, I DON'T PERSONALLY KNOW IF SPEEDING TICKETS GET THE CITY ANY INCOME, BUT IF THEY DO, I WOULD BE HAPPY TO SEE MORE OF THAT. THANK YOU FOR HEARING MY COMMENTS.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK TO IN CHAMBERS

BUT IF THERE IS ANYONE I WOULD LIKE TO MAKE A PUBLIC COMMENT ON THE BUDGET PRESENTATION BUT I'M SEEING NONE. I WILL GO BACK OUT TO ZOOM. IF YOU WOULD LIKE TO MAKE A PUBLIC COMMENT, PLEASE RAISE YOUR HAND VIRTUALLY. PLEASE UNMUTE YOUR TELEPHONE OR PLEASE WAV TO GET MY ATTENTION IN THE GALLERY. I SEE NO HANDS VIRTUALLY AND NO ONE TRYING TO GET MY ATTENTION VIRTUALLY.

PUBLIC COMMENT IS CLOSED.

THANK YOU VERY MUCH. WE ARE BACK AT COUNCIL FOR DISCUSSION. I WOULD LIKE TO

TURN TO THE BUDGET COMMITTEE AND SEE IF THERE IS ANYTHING THE TWO OF YOU WOULD LIKE TO CONTRIBUTE.

KNOW. PLEASE SEND IN COMMENTS. THERE ARE A LOT OF CONCERNS ABOUT THE

NUMBERS AND HOW STEADY THEY ARE, BUT IF YOU HAVE IT, JUST TYPE A FEW SENTENCES, SEND IT TO MARY OR DIRECTLY TO THE TWO OF US. PROBABLY THROUGH MARY BECAUSE EVERYTHING GOES THROUGH MARY. SHE WILL MAKE SURE NOTHING IS LOST. THIS IS A GROUP EFFORT. IF YOU HAVE OTHER THOUGHTS, PLEASE TYPE THEM AND SEND THEM. THANK YOU.

THE EMAIL , THE BEST ONE AND THAT GOES AUTOMATICALLY TO ALL MEMBERS OF THIS CITY COUNCIL THAT MARY ALSO MONITORS.

YES, I DO BELIEVE WE WILL BE TAKING A CLOSER LOOK AT THE ENTERPRISE FUNDS IN OUR SUBSEQUENT MEETINGS. I JUST WANTED THE PUBLIC TO KNOW THAT.

SO, NOW WE ARE HERE WITH DISCUSSION, COUNCILMEMBER HINTON, ANYTHING YOU WOULD LIKE TO START WITH?

I LEAVE IT TO THE SUBCOMMITTEE TO DETERMINE WHAT THE BEST PROCESS IS ,

WHETHER WE HAVE A LITTLE ROOM TO BRING BACK SOME OF THE THINGS THAT WE

NIXED EARLIER IN THE YEAR, I CAN ALSO APPRECIATE THAT WE HAVE BEEN BRINGING BACK SEPARATE AGENDA ITEMS. BECAUSE WE HAVE A BIG WORK CALENDAR, TO GROUP SOME THINGS TOGETHER. LIKE WE DID BEFORE, PREVIOUS, THE MIDYEAR BUDGET

DISCUSSION MIGHT BE A GOOD USE OF OUR TIME FOR TRYING TO RUN EFFICIENT MEETINGS INSTEAD OF ALWAYS HAVING A SEPARATE AGENDA ITEM. THAT WOULD BE MY FEEDBACK.

OKAY. COUNCILMEMBER McLEWIS, ANYTHING YOU WOULD LIKE TO CONTRIBUTE AT THIS POINT?

JUST THAT I APPRECIATE THE PUBLIC IN THEIR DILIGENCE IN CHECKING ALL OF THESE NUMBERS. IN IS A GROUP EFFORT. I JUST WANT TO MAKE SURE THAT AS WE GO FORWARD,

I KNOW THAT YOU WORK HARD IN FINANCE, I JUST WANT TO MAKE SURE THAT WE DIAL IT IN AND IT IS EASIER IF WE ARE DILIGENT WITH THE FORMULAS. THAT IS ALL.

MY CONTRIBUTION TO THE DISCUSSION WOULD BE FIRST OF ALL, AS I THINK IT WAS

POINTED OUT, ALTHOUGH ARGUABLY, EVEN IF WE ACCEPTED IT, IT LOOKS MORE

FAVORABLE NOW THAN WE WOULD'VE ANTICIPATED, THAT STILL DOES NOT TAKE US ANYWHERE NEAR TO ADDRESSING OUR PROJECTED $1.677 MILLION DEFICIT. SO MY

PERSONAL PERSPECTIVE IS TO THE EXTENT THAT WE ARE LOOKING ANY BETTER IN Agenda Item Number: 4
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TERMS OF THE NUMBERS, WE NEED TO USE THAT TO REDUCE OUR PROJECTED DEFICIT.

WE DON'T SEE A SWING THAT WOULD INDICATE THAT WE HAVE $1.67 MILLION COMING IN AND EXPECT, SO THAT IS MY FIRST COMMENT. PERSONALLY, I AM NOT PARTICULARLY

INTERESTED IN ANY REASSESSMENT OF LARGE EXPENDITURES THAT WOULD BRING US CLOSER TO 1.677 MILLION. I AM PLEASED THAT WE MAY HAVE GOTTEN A LITTLE BIT

FURTHER ALONG, MY GENERAL COMMENT, WHICH IS CAUSING ME SOME CONCERN AND

THIS IS DIRECTED TO THE BUDGET COMMITTEE, WE ARE MOVING FORWARD NOW ACCEPTING THIS AS BEING MORE FAVORABLE. I AM NOT CONVINCED THAT THIS IS MORE FAVORABLE. I KNOW THAT THE REVENUE LOOKS LIKE IT IS BETTER THAN IT WOULD

HAVE BEEN EXPECTED FIVE MONTHS IN, I ALSO HEAR THAT THE EXPENSES ARE LOWER

THAN WHAT WOULD HAVE BEEN EXPECTED IF YOU LOOK AT IT AS A QUARTER OF THE YEAR. I AM ALSO HEARING THAT THERE ARE MANY EXPENDITURES THAT AREN'T GOING TO COME IN UNTIL LATER IN THE YEAR. SO I SAY THIS IN ORDER TO THEN ASK, IS THERE A

WAY, WHEN WE GET REPORTS BACK FROM THE BUDGET COMMITTEE, FROM OUR

ADMINISTRATIVE SERVICES DIRECTOR, TO GIVE US SOME REFERENCE POINT THAT

WOULD ALLOW US TO ASSESS IF FOR THIS POINT IN THE YEAR WE ARE WHERE WE EXPECT

TO BE GIVEN THE WAY THAT MONEY FLOWS IN AND MONEY FLOWS OUT OR ARE WE BETTER OR WORSE. FOR INSTANCE, I WOULD THINK YOU COULD LOOK AT PRIOR YEARS AND SEE A PATTERN. HOW MUCH DO WE EXPECT TO BE HAVING AT THIS POINT. I LEAVE THAT WITH THE BUDGET COMMITTEE AS A THOUGHT. OTHERWISE, IT FEELS LIKE WE ARE IN A MORE FAVORABLE POSITION AND THAT TROUBLES ME UNLESS IT IS ACCURATE. SO THAT IS MY GENERAL COMMENT. ANY OTHER?

JUST SOME REASSURANCE THAT IN THE STAFF REPORT IT DOES SAY THE BUDGET IS TRENDING AS INTENDED PROJECTED WITH OVERALL EXPENDITURES TRACKING. SO, I THINK THAT IS THE MAIN MESSAGE.

THAT IS THE BASICALLY THAT WAS IN THE STAFFING REPORT.

WHEN TERMS LIKE MORE FAVORABLE START GETTING TOSSED AROUND.

WE ALL STARTED THINKING MAYBE WE CAN BRING BACK SOME OF THESE WONDERFUL PROGRAMS. IS THIS AN ACTION ITEM? DOES THE BUDGET COMMITTEE NEED ANY ACTION FROM US?
THIS IS JUST RECEIPT OF THE PRESENTATION. YOU DO NOT NEED A MOMENT -- MOTION.

ANY CONTRIBUTIONS FROM STAFF BEFORE WE MOVE ON. ANYTHING ELSE FROM BUDGET COMMITTEE. OKAY. ALL RIGHT. YEAH, THANK YOU TO THE BUDGET COMMITTEE AND THE REGULAR REPORTS, THAT IS VERY HELPFUL. I THINK YOU ARE HEARING THAT FROM EVERYONE. THANK YOU VERY MUCH. IT IS NOW 7:00, WE ARE GOING TO TRY AND MOVE IT ALONG HERE. WE ARE GOING TO REGULAR CALENDAR AGENDA ITEMS FOR A DISCUSSION OR ACTION. OUR VERY FIRST ITEM IS POLICE DEPARTMENT AUDIT UPDATE REPORT OUT OF STATUS OF ACTIONS. THIS COMES FROM OUR POLICE CHIEF, RON NELSON.

THANK YOU, NOT A MAYOR. SO, AS MOST KNOW, JERRY WAS HIRED BY THE CITY IN 2020 WITH AN AUDIT OF THE POLICE DEPARTMENT. THE HIRING OF DON MOORE AND THE HIRING OF MYSELF IF YOU YEARS LATER. PROVIDED HIM UNFETTERED ACCESS TO THE STAFF AND RECORDS HE WANTED TO REVIEW. ON JUNE 17, 2021, HE PROVIDED HIS REPORT

AND THE FORMER POLICE TO PROVIDED SEVERAL PROGRESS REPORTS ON

IMPLEMENTATION OF THE RECOMMENDATIONS FOR THE LAST OF WHICH OCCURRED ON JANUARY 4th, 2022. IDENTIFIED 140 RECOMMENDATIONS THAT HE FELT SHOULD BE IMPLEMENTED FOR THE POLICE DEPARTMENT. IT WAS PREVIOUSLY REPORTED THAT 131 HAD BEEN ACCOMPLISHED. IN THE PRIOR REPORTS, THE PRIOR CHIEF HAD DEVELOPED AN

EXCEL SPREADSHEET WHICH PROVIDED SOME LIMITED ABILITY TO GO IN DEPTH ON SOME OF THE RESPONSES TO THE RECOMMENDATIONS. I HEARD THAT FEEDBACK SO I REVAMPED THE REPORT TO BE ABLE TO PROVIDE ADDITIONAL INFORMATION, MORE INDEPTH INFORMATION WITH SOME CITATIONS REGARDING POLICY, CURRENT STATE OF LAWS AND WHATNOT. HOPEFULLY ACCOMPLISHMENT IS THE GOAL OF MORE

TRANSPARENCY AND MORE INFORMATION FOR BOTH THE PUBLIC AND FOR OUR COUNCIL. IT WAS PREVIOUSLY REPORTED THAT 131 OF THE 140 RECOMMENDATIONS HAD BEEN ACCOMPLISHED. IN MY OPINION, I THINK THAT NUMBER NEEDS A LITTLE BIT OF AN ASTERISK TO IT. IN THE SPIRIT OF THINGS, YES YOU CAN SAY 131 OF THEM HAVE BEEN

ACCOMPLISHED BUT UPON DOING A COMPLETE REVIEW, I WAS OF THE OPINION THAT ABOUT 120 OF THEM HAD BEEN FULLY ACCOMPLISHED, HOWEVER, THERE WERE Agenda Item Number: 4
Agenda Item Number: 4
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ADDITIONAL STEPS THAT COULD OCCUR WITH SOME OF THE RECOMMENDATIONS, SUCH

AS POLICY REVISION, SOME LANGUAGE INCLUSION IN SOME OF OUR POLICIES TO FULLY MEET THE RECOMMENDATIONS AS PROVIDED. SO, THERE WILL BE ADDITIONAL RECOMMENDATIONS THAT WILL BE IMPLEMENTED WITH A TARGET DATE OF JUNE 1st, 2024. THERE ARE 12 THAT I HAVE INCLUDED ON AN ACTION LIST AND AT THE CONCLUSION OF THAT, APPROXIMATELY HUNDRED AND 32 OF THOSE RECOMMENDATIONS WILL BE IMPLEMENTED. THE REASON FOR THAT DATE IS THE BULK OF THE REMAINING

RECOMMENDATIONS THAT ARE GOING TO BE IMPLEMENTED HAVE TO DO WITH POLICY LANGUAGE, INCORPORATING CERTAIN LANGUAGE INTO OUR POLICIES. WE ARE UNDERGOING A COMPLETE REVIEW OF OUR ENTIRE POLICY MANUAL WITH 150 POLICIES, WHICH IS QUITE EXHAUSTED AND QUITE LABOR-INTENSIVE. IT IS GOING TO BE A PROCESS THAT WILL TAKE SEVERAL MONTHS. THE GOAL IS TO HAVE IT DONE BY JUNE 1st. EIGHT OF

THE RECOMMENDATIONS WILL NOT HAVE BEEN IMPLEMENTED, WHICH I WILL BREAK

DOWN AND EXPLAIN IN DETAIL, REGARDING EACH OF THOSE EIGHT INDIVIDUAL RECOMMENDATIONS. SOME OF THOSE ARE DUE TO BUDGET AND LOGISTICAL ISSUES,

OTHERS HAVE TO DO WITH LIABILITY, PRACTICALITY AND BREAK, PUBLIC SAFETY CONCERNS. IN THE LAST REPORT, THERE WERE NUMEROUS ITEMS THAT WERE LISTED AS ONGOING, I THINK YOU WILL FIND IN THIS CURRENT REPORT, I DID NOT USE THAT TERM.

FROM MY PERSPECTIVE IN THIS REPORT EITHER THE RECOMMENDATION HAS BEEN IMPLEMENTED, WILL BE A MEMBER IMPLEMENTED OR WILL NOT BE. NOW, IT IS TRUE, ONGOING IS A TRUE STATE OF AFFAIRS FOR THE MAJORITY OF THINGS THAT GOVERN US.

THE PRACTICES WE ENGAGE IN, THE DEPARTMENTAL PHILOSOPHIES, DIRECTIVES AND POLICIES. THERE IS A CONSTANT ONGOING REVIEW AND CHANGE THAT RESULT FROM

OUR DAY TO DAY OPERATIONS, CASE LAW IS CONSTANTLY EVOLVING AS OUR LEGISLATIVE ACTIONS AND REGULATORY ACTIONS GOVERNING POLICE ACT PRACTICES.

IT IS -- IN THE MOST RECENT REVIEW, SOMETHING IS TAKEN PLACE. DURING THE COURSE

OF WHAT WE DO, WE CONDUCT ALL TYPES OF REVIEW, IF IT IS NEEDED TO UPDATE A

POLICY DUE TO A CASE LAW CHANGE OR IDENTIFYING A NEW RELEVANT TRAINING THAT

PRESENTS NEW IDEAS TO OUR STAFF AND WHEN WE BECOME AWARE OF THOSE, WE LOOK AT THOSE AND SEE IF WE CAN IMPLEMENT THOSE TRAININGS INTO OUR REPERTOIRE. THE

USE OF FORCE TO SEE IF WE COULD HAVE DONE SOMETHING DIFFERENT TO ACHIEVE A POSITIVE OUTCOME WITHOUT RESORTING TO FORCE. IF THAT REQUIRES A MODIFICATION

OF OUR TRAININGS, TACTICS, PRACTICES, POLICY, OR ANY COMBINATION OF THOSE THINGS THAT MIGHT NEED TO TAKE PLACE. OPERATIONALLY, DAILY, WE LOOK AT WHAT

WE ARE DOING, HOW WE ARE DOING IT, HOW CAN WE IMPROVE, AND CONTINUING WITH

OUR PHILOSOPHY OF BEING A PROGRESSIVE POLICE DEPARTMENT THAT IMPLEMENTS

THE BEST PRACTICES WITH INNOVATIONS THAT ALIGN WITH WHAT OUR COMMUNITY DESIRES AND EXPECTS FROM US. MANY OF THE RECOMMENDATIONS ARE ACCOMPLISHED

THROUGH OUR CURRENT POLICY, WHICH IS ALSO UNDERGOING A REVISION, WHICH I MENTIONED. MANY OF THOSE POLICIES WERE CHANGED AS A RESULT OF THINGS IDENTIFIED. WE STARTED THAT WORK FROM DAY ONE WHEN WE STARTED WORKING TOGETHER. WE IMMEDIATELY, AND DID NOT TAKE LONG FOR US TO RECOGNIZE THAT THERE WAS STRUCTURAL LACKING. ACCOUNTABILITY LACKING, THERE WERE

PROCEDURES THAT WERE LACKING IN OUR POLICY MANUAL HAD SAT IN DRAFT FORM SINCE 2016. WE IMMEDIATELY UNDERTOOK THOSE THINGS TO START MOVING THIS DEPARTMENT FORWARD AND BRING IT CONCURRENT WITH MODERN BEST PRACTICES. A LOT OF THE THINGS WERE IMPLEMENTED PRIOR TO THE FINAL REPORT. ONGOING

CONVERSATIONS WERE HAD WITH HIM WHO SHOWED HIS INSIGHTS AND THOUGHTS WITH

US BUT OFTEN WITH US BEING IN TOTAL AGREEMENT AND TELLING THEM THAT WE HAVE

ALREADY BEGUN IMPLEMENTING AND WE WERE IN TOTAL AGREEMENT WITH HIM REGARDING THOSE SUGGESTIONS. THERE FOR, IT IS DIFFICULT TO DIRECTLY TIE IN A

CHANGE IN POLICY DIRECTLY TO A RECOMMENDATION THAT WAS MADE BY THE FINAL REPORT WHEN IT CAME OUT. IN SOME CASES, THAT ABSOLUTELY IS FACTUAL. ALL OF

THE ITEMS LISTED IN THE ACTION ITEMS SECTION OF THE REPORT AND PRESENTING TO

YOU, MY REVIEW OF THE RECOMMENDATIONS DIRECTLY INFLUENCED ME TO AGREE

WITH WHAT WAS BEING RECOMMENDED IN MY DECISION TO IMPLEMENT THAT

RECOMMENDATION WITH OUR UPCOMING POLICY MANUAL REVISION BY REVISING LANGUAGE THAT IS IN OUR POLICY. SO, MOST OF THE ACTION ITEMS THAT WE ARE NOT Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

GOING TO MOVE FORWARD WITH RESULT IN THE RECOMMENDATIONS AND I CONCUR WITH THOSE RECOMMENDATIONS.

THOSE ARE AT THE END OF THE REPORT, CORRECT?
THAT IS CORRECT.

OKAY, THANK YOU.

I WILL START WITH RECOMMENDATION, NUMBER 46.13, WHICH IS LISTED ON PAGE 21 OF MY REPORT. RECOMMENDS THAT WE -- TASER SHOULD BE CONSIDERED POTENTIALLY LETHAL FORCE OPTIONS. IT IS TRUE, TASERS CANNOT -- CAN BE LETHAL IF THEY ARE

USED IMPROPERLY, SOAKING BATONS, SO CONFESS, SO CAN A FLASHLIGHT, BOOTS, OR ANY OTHER PLANT OBJECT. LESS LETHAL DOES NOT MEAN NON-LETHAL.

I'M GOING TO STOP YOU FOR A MINUTE.

SURE. THE PUBLIC CAN SEE WE ARE ON PAGE 2147. IT IS 46.17. I THINK YOU CAN KEEP

SPEAKING WHEN I LOOK AT THE TEXT OF THIS, THERE IS NOT MUCH MORE THAN WHAT YOU SAID.

I MISSPOKE, IT IS ON PAGE 20 OF THE REPORT.

SO, AS I WAS IN, LESS LETHAL DOESN'T MEAN NOT NONLETHAL. THE TOOL IS

DESIGNATED AS A LESS LETHAL TOOL THAT CAN BE FATAL IF USED IMPROPERLY AND WITHOUT PROPER TRAINING.

I'M GOING TO INTERRUPT FOR A MINUTE HERE SO WE UNDERSTAND WHERE WE ARE GOING. YOU ARE GOING TO BE COVERING THE ITEMS THAT YOU EXPECT TO CONCLUDE BY JUNE 1st OF 2024?
I AM ADDRESSING SPECIFICALLY THE RECOMMENDATIONS THAT WILL NOT BE.

WILL NOT BE. YOU ARE GOING TO GO OVER THE RECOMMENDATIONS THAT WILL NOT BE COMPLETED AT ALL . WE DO HAVE THE REPORT IN FRONT OF US. IF YOU CAN JUST TRY TO

SUMMARIZE FOR US BECAUSE THERE IS A LOT OF INFORMATION TO COVER, THAT WOULD BE GREAT. IF WE HAVE QUESTIONS, WE CAN ASK.

TEASERS ARE NOT LETHAL DEVICES, THEY ARE NOT DEEMED BY THE COURTS AS BEING LETHAL DEVICES. TO DEEM THEM AS SUCH IS GOING TO HANDCUFF A LITTLE BIT MORE SO TO SPEAK. UNDER 835 LETTER A OF THE PENAL CODE, TO USE DEADLY FORCE AGAINST

SOMEBODY, THERE HAS TO BE AN IMMINENT THREAT OF GREAT BODILY HARM OR FATALITY. WHETHER IT IS ON A MEMBER OF THE PUBLIC OR THE POLICE. IMMINENT HAS A SPECIFIC DEFINITION. IN OTHER WORDS, IF WE DO NOT TAKE ACTION, THEN THAT ACTION IS LIKELY TO OCCUR. THAT FATALITY IS LIKELY TO OCCUR. IT IS GOING TO

INHIBIT OUR ABILITY TO UTILIZE WHAT IS BEEN PROVEN TO BE A VERY, VERY, VERY SAFE AND EFFECTIVE TOOL. YES, THERE HAVE BEEN FATALITIES, BUT THERE HAVE ALSO BEEN 5 MILLION FIELD USES OF THE TASER AND 99.75% OF THOSE FIELD USES HAVE NOT EVEN RESULTED IN A SERIOUS INJURY. SO, IT IS A VERY SAFE, VERY STEADY TOOL.

THE FIRST 20 WOULD NOT IMPLEMENT IS NOT CONSIDERING -- HE WOULDN'T CONSIDER CHANGING OR TREATING A TASER AS LETHAL.

YOU HAVE EIGHT OF THESE THAT YOU'RE NOT GOING TO IMPLEMENT. I'M GOING TO CHANGE THE FORMAT A LITTLE BIT HERE. YOU STATED THAT. I EXPECT THESE EIGHT ARE THE ONES THAT MIGHT GET SOME SUSPENSEFUL DISCUSSION. ARE THERE ANY QUESTIONS FROM THE COUNCIL ON THAT PARTICULAR ITEM, GO AHEAD? THANK YOU. SO, THAT IS YOUR OPINION ABOUT THE SAFETY OF TEASERS OR HAVE YOU

ACTUALLY REACHED OUT TO OTHER SIMILAR POLICE AGENCIES WERE IT IS A SIMILAR DEMOGRAPHIC?
THIS IS BASED UPON STUDIES. I CAN TRADE -- A 2018 ARTICLE, BASED ON THEIR STUDY

CONDUCTED ENERGY USE WAS THE POST MODALITY LEAST LIKELY TO RESULT IN SIGNIFICANT INJURY OVERALL OTHER USES OF FORCE TOOLS.

OKAY. THANK YOU.

ANY OTHER QUESTIONS ON THE TASER ITEM? OKAY, GO AHEAD, NEXT ITEM.

46.19 ON PAGE 21 , RECOMMENDING THAT ANY THREAT OF FORCE SHOULD BE DEEMED USE OF FORCE. WE ARE REQUIRED TO ISSUE WARNINGS WHENEVER PRACTICABLE IF WE THINK THAT FORCE MAY BE APPLIED. IT IS JUST THAT, IT IS A STATEMENT TO A SUBJECT, WE NEED YOU TO COMPLY WITH US, PLEASE DO WHAT WE ARE ASKING TO DO. WE DO NOT WANT TO HURT YOU OR YOU MAY BE TASED. YOU MIGHT BE STRUCK, WE MAY HAVE TO TAKE YOU DOWN. WE TRY TO BE SPECIFIC WHEN WE PROVIDE A WARNING, WE MAY HAVE TO SHOOT YOU, YOU NEED TO DROP THE KNIFE. TO REQUIRE A WARNING TO BE Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

DEEMED USE OF FORCE IS GOING TO POTENTIALLY EXPOSE US TO MORE CIVIL LIABILITY

FROM EXCESSIVE USE OF FORCE LAWSUITS AND THERE IS NOT A LEGAL STANDARD

ANYWHERE OR A CASE LAW OR COURT CASES, THE LAW OF THE LAND THAT HAS DEEMED

A WARNING OR PART OF WHAT POLICE ARE TAUGHT TO DO NATIONWIDE IS TO HAVE A

PRESENCE AND TO ALSO USE YOUR VERBAL SKILLS BEFORE YOU HAVE TO RESULT TO ANY PHYSICAL TYPE OF FORCE. I THINK THAT WOULD BE A MISTAKE TO DO THAT.

ANY QUESTIONS ON THAT? NOT TREATING A WARNING AS FORCE.

THAT WOULD APPLY, YOUR STATEMENT OR OPINION WOULD APPLY IN ALL OBSERVATIONS WITH SOMEONE GOING TO MENTAL HEALTH DECOMPENSATION.

WE ARE REQUIRED TO USE THE ESCALATION TACTICS BY WHATEVER MEANS ARE AVAILABLE TO US. THAT IS UP TO AND INCLUDING CALLING AN ADDITIONAL RESOURCES, IF WE NEED TO AND WE HAVE THE ABILITY TO DO SO. SO, SOMEONE IS DECOMPENSATING,

WE ARE EXPECTING TO UTILIZE CRISIS NEGOTIATION TAXES, CERTIFIED CRISIS

NEGOTIATORS IF NEED BE AND WE HAVE THE TIME AND ABILITY TO DO IT TO REACH OUT TO CLINICAL PSYCHIATRISTS WHO MIGHT BE ABLE TO RESPOND TO THE SCENE.

WHATEVER MEANS ARE AVAILABLE TO US AT THE TIME, IF PRACTICAL TO DO SO, WE ARE REQUIRED BY LAW TO DO SO.

OKAY, THANK YOU. DOES THAT ANSWER YOUR QUESTION?
WHAT WAS THE NUMBER ON THAT ONE?
4619.

THANK YOU.

ALL RIGHT. YOUR THIRD ITEM. FOR 6.26 ON PAGE 24. RECOMMENDS THAT WE PARTNER WITH THE CIVILIAN OVERSIGHT TO DECREASE POTENTIAL USE OF FORCE INCIDENTS.

I DON'T DISAGREE WITH UNNECESSARILY, I THINK THERE HAVE TO BE SOME PERIMETER

SURROUNDING IT, BUT THE BOTTOM LINE IS, THERE WOULD BE A COST TO DOING THAT

BADLY ARE LIKELY NOT ABLE TO HIRE A CIVILIAN OVERSIGHT PERSON WITHOUT SIGNIFICANT COST. THE OTHER THING IS, WE OTHER -- RUN A VERY STRUCTURED,

MODERN POLICE DEPARTMENT AND I ALWAYS GO TO WHAT PROBLEM ARE WE TRYING TO SOLVE? WE HAVE HAD NO COMPLAINTS REGARDING EXCESSIVE USE OF FORCE, NO

LAWSUITS, NO SETTLEMENTS WITH EXCESSIVE FORCE NAMES IN THE LAST DECADE THAT I'M AWARE OF AND WE HAVE VERY FEW, RELATIVELY FEW USES OF FORCE PER YEAR. WE HAD 12 AND 2022, LESS THAN ONE A MONTH. IT IS ANYTHING FROM HAVING TO FORCE A

PERSON'S HANDS BEHIND THEIR BACK BECAUSE WE HAVE ASKED THEM TO PUT THEIR

HANDS BEHIND THEIR BACK UP TO AND INCLUDING ANY DEADLY FORCE INCIDENTS WHICH WE HAVEN'T HAD IN THE IN OVER 10 YEARS. WE HAVE HAD ONE IN THE HISTORY OF THE DEPARTMENT.

WE DON'T HAVE THE ABILITY TO DO IT AT THIS POINT I DON'T BELIEVE.

THERE ARE COST ISSUES AND BELIEFS IF IT IS NECESSARY. ANY QUESTIONS FROM THIS ITEM, WHICH IS TO NOT PURSUE THE PARTNER. GO AHEAD, VICE MAYOR.

I UNDERSTAND THE SITUATION FOR SURE. IT SOUNDS LIKE IN YOUR RESPONSE TO OTHER

ITEMS THAT IN THE MEANTIME, YOU ARE GOING TO BE OPENING YOURSELF UP ON A

QUARTER BASIS AND YOU ARE ACTUALLY GOING TO BE MEETING WERE INVITING PEOPLE FROM DIFFERENT MARGINALIZED GROUPS. SO IF THEY HAVE THOUGHTS OR

CONCERNS YOU WILL BE ABLE TO ADDRESS THEM AND THAT IS SORT OF THE ANSWER UNTIL WE CAN FIND ONE.

IT IS CORRECT. A SERIES OF UNITY MEETINGS REACHING OUT TO THOSE SEGMENTS OF THE POPULATION. IN ADDITION, I HAVE AN INTEREST IN FORMING, I HAVEN'T THOUGHT

OF A NICE ACRONYM FOR IT YET, BUT SIMILAR TO WHAT AN ADVISORY BOARD WOULD

BE WHERE I NEED REGULARLY, QUARTERLY WITH A SPECIFIC GROUP OF PEOPLE WHO ARE VOLUNTEERING THEIR TIME AND THE GOAL IS TO COMPLETELY TRANSPARENT. I

HAVE NO PROBLEM REVIEWING RECENT USE OF FORCE INCIDENTS THAT WE HAVE HAD

OR ANY OTHER ISSUES OR CONCERNS THEY MAY HAVE TO SOLICIT INPUT THAT I CAN POSSIBLY IMPLEMENT INTO OPERATION.

OKAY. ANY OTHER QUESTIONS ON THE CIVILIAN OVERSIGHT PARTNER PLEASE? OKAY.

ITEM NUMBER FOUR.

THAT IS ON PAGE 30. SUGGESTING THAT WE IMPLEMENT A PROHIBITION ON THE USE OF KINETIC WEAPONS PROJECTILES INTO A CROWD FOR ANY PURPOSE. THIS IS NOW HIGHLY REGULATED BY ASSEMBLY BILL 48 IN PENAL CODE SECTION 13 652A. I HAVE SIGNIFICANT Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

TRAINING AND EXPERIENCE AS A TACTICAL COMMANDER, I WAS A CHEMICAL AGENTS

INSTRUCTOR PREVIOUSLY, AS WELL, I AM CURRENTLY A KINETIC PROJECT DIRE -- PROJECTILE INSTRUCTOR THAT IS CERTIFIED. WHEN THE WHEELS COME OFF, SO TO

SPEAK, SO THE LIKELIHOOD OF THAT HAPPENING HERE IN SEBASTOPOL IS SLIM, THAT IS WHY WE ENJOY WORKING AND LIVING HERE. TO RESTORE ORDER IS A DIFFICULT, DIFFICULT TASK. WE ARE REQUIRED BY LAW THAT THERE IS NO INDISCRIMINATE WITH PROJECTILES ON MASSES OF CROWDS. WE ARE REQUIRED TO GIVE WARNING. WE ARE

REQUIRED TO PROVIDE EXIT POINTS FOR PEOPLE, GIVE WARNINGS AND MULTIPLE

LANGUAGE, WE CANNOT INDISCRIMINATELY FIRE AS POLICE AGENCIES ONCE DEAD, SO,

IT IS HIGHLY REGULATED, BUT THE OTHER ASPECT OF THAT IS, ONCE WE HAVE GOTTEN

PEOPLE WHO WERE THERE FOR THE RIGHT REASONS TO EXERCISE THEIR FIRST

AMENDMENT RIGHTS, THERE HAVE BEEN PROTESTS WHERE THEY BROUGHT IN

ANARCHIST AND BROUGHT IN OUTSIDERS SPECIFICALLY TO CAUSE PROBLEMS TO THROW

A MOLOTOV COCKTAIL, TO START DESTROYING PROPERTY, BASICALLY CREATE CHAOS AND DISORDER. RESTORING ORDER UNDER THOSE CIRCUMSTANCES, THERE ARE VERY LIMITED TOOLS TO WHICH YOU CAN DO THAT THAT ARE EFFECTIVE. KINETIC ENERGY

WEAPONS DIRECTED AT SPECIFIC INDIVIDUALS WHO ARE ENGAGING IN POSSIBLE

ACTIVITIES THAT ARE GOING TO CAUSE SIGNIFICANT HARM OR DAMAGE TO INDIVIDUALS OR PROPERTY IS ONE OF THOSE TOOLS. IN ADDITION IF THAT WERE TO EVER HAPPEN HERE, I WOULD ABSOLUTELY HAVE TO CALL ON MUTUAL AID. WE DO NOT HAVE THE CAPABILITY TO DEAL WITH A MASS SITUATION SUCH AS THAT. IF I WERE TO PUT A

BLANKET PROHIBITION ON THE USE OF THESE TACTICS IN THESE TYPE OF WEAPON TREES, WE ARE ON OUR OWN. NO ONE IS GOING TO COME TO HELP US. I WILL TELL YOU THAT RIGHT NOW.

OKAY. YOU DON'T LIKE PROHIBITING THE KINETIC WEAPONS PROJECTILES FOR THE REASONS THAT YOU OUTLINED. ANY QUESTIONS?
GO AHEAD, VICE MAYOR.

I UNDERSTAND IS THAT THE EXPLANATION WILL BE THE SAME EXPLANATION WHEN WE WERE TALKING ABOUT BEANBAGS. SO, MY QUESTION AGAIN IS ABOUT WHEN YOU ARE

DEALING WITH SOMEBODY WHO CLEARLY IS DEALING WITH A MENTAL HEALTH, DECOMPENSATION. AGAIN, WHAT WOULD BE THE STEPS? I KNOW DE-ESCALATION IN SOMETHING AND SOMETHING. CAN YOU FILL IN THE REST?
VERY SIMILAR, YOU ARE CORRECT. WE ARE GOING TO TRY AND DE-ESCALATE THIS,

TRYING TO TALK TO THE PERSON, TRYING TO USE EVERY TOOL WE HAVE AVAILABLE PRIOR TO USING ANY SORT OF PHYSICAL FORCE BUT A KINETIC ENERGY WEAPON IS. IF

THAT WERE TO OCCUR, WE WOULD LIKELY HAVE THOSE LEFT -- LESS LETHAL TYPE TOOLS AVAILABLE TO US ON SCENE AT THE READY. SOMETIMES WHEN PEOPLE ARE

COMPENSATING, THEY ARE HOLDING WEAPONS, THAT IS OUR PRIMARY FOCUS IS PRIOR

TO BEING ABLE TO TAKE THEM INTO CUSTODY AND GET THEM THE RESOURCES AND HELP THAT THEY NEED, WE NEED TO DO YOU HARM THEM. IF A POLICE OFFICER, THEY ARE NOT GETTING PAID TO APPROACH A PERSON AND GET STABBED, CLUBS, ET CETERA. WE ARE

THE PERSON TO GET TO A POINT WHERE THEY CHARGE AT US AND WE HAVE NO

OPPORTUNITY OR CHOICE BUT TO USE THOSE SPECIFIC TOOLS THAT WE HAVE AVAILABLE TO US BUT IT WOULD BE AS A LAST RESORT.

THANK YOU, DOES THAT ANSWER YOUR QUESTION.

OKAY. WE HAVE FOUR MORE, RIGHT? AND WHAT I SHOULD BE ABLE TO GET THROUGH THEM VERY QUICKLY.

MOVE THROUGH ALL FOUR OF THEM AND WE WILL SAVE OUR QUESTIONS FOR THOSE FOUR.

51.6 ON PAGE 38, RECOMMEND THAT WE USE A DIGITAL AND A/V TO RECORD INTERVIEWS. WE DO THAT NOW, UNFORTUNATELY, WHAT HE IS REFERRING MORE TO IS

ACTUALLY HAVING A FIXED INCOME IN PLACE IN A DESIGNATED INTERVIEW ROOM IN THE POLICE DEPARTMENT. USING A BODY CAMERA TO RECORD VIDEO AND AUDIO, IT IS

SOMEWHAT CLUNKY, IT MAKES SOME PEOPLE UNCOMFORTABLE BECAUSE WE HAVE TO PLACE IT IN CLOSE PROXIMITY TO THEM SITTING ON A TABLE, SITTING WITH THEM. SO,

WE DO USE DIGITAL AND AUDIO RECORDING NOW AND WE RETRAIN -- RETAIN THOSE RECORDINGS FOR LOT WERE PUBLIC RECORDS AS REQUIRED. IF IT IS A PERSONNEL

INVESTIGATION, IT IS RETAINED IN PERPETUITY UNTIL THE LOSSES WE HAVE TO PURGE Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

THOSE INVESTIGATIONS. MOVING FORWARD ON THE ROAD, WE DO NEED SOME

UPGRADING

LOOKING AT THE ENDOWMENT FUNDS AND DEDICATING A ROOM TO THE POLICE

DEPARTMENT AND ADDING ONTO THAT SYSTEM IF IT WERE APPROVED BY COUNCIL AND MEET CITIZEN APPROVAL.

GREAT. WE WILL HAVE YOU LIST THE REMAINING ITEMS AND THEN WE WILL SEE IF

THERE ARE CITY COUNCIL COMMENTS, BUT THIS IS NO DIGITAL AND AUDIO RECORDING UPGRADED, I THINK. SO, GO AHEAD, NEXT BEER
51 POINT NOT ON PAGE 38 , SUGGESTING THAT WE INCLUDE PRIOR INTERNAL AFFAIRS

INVESTIGATION COMPLAINT DISCIPLINARY MATTERS THAT OFFICERS HAVE HAD IN THE PAST AS PART OF THE BODY IN THE INVESTIGATION. GENERALLY, THAT IS NOT BEST PRACTICE, THAT IS NOT WHAT IS CONDUCTED. THOSE THINGS ARE FACTORED IN AND GENERALLY NOTED. ONCE AN INVESTIGATION IS COMPLETED THERE IS THE FACTS,

THERE IS WHAT OCCURRED, THERE IS A DECISION MADE ON IF EACH ALLEGATION WAS SUSTAINED, UNBOUNDED MORE THE PERSON WAS EXONERATED. IF THERE ARE

SUSTAINED ALLEGATIONS, THE CAPTAIN WRITES A SUMMARY RECORD RECOMMENDING

DISCIPLINE, BUT IT IS NOT PART OF THE BODY OF THE ACTUAL INVESTIGATION, WE LET

THAT STAND ON ITS OWN AND WE FACTOR ALL OF THAT IN THE END AND THE CHIEF OF POLICE MAKES THE FINAL RECOMMENDATION. WE ARE KIND OF DOING THAT, BUT IT IS NOT PART OF THE INVESTIGATION.

ANY QUESTIONS ABOUT THAT? THAT SEEMS LIKE IT MIGHT BE PROBLEMATIC.

YES. SO, WHAT YOU JUST STATED IS THAT INDUSTRY-STANDARD.

IT IS. THE TWO POLICE DEPARTMENTS THAT I WORKED AT, THE SHERIFFS DEPARTMENT,

THAT IS TYPICALLY HOW IT IS DONE, IT IS TYPICALLY HOW THEY TEACH IT IN THE INTERNAL AFFAIRS INVESTIGATION SCHOOL.

THAT IS BASED UPON YOUR EXPERIENCE WHERE?
MY EXPENSE AT THE SANTA ROSA POLICE DEPARTMENT.

OKAY.

NEXT ITEM. 52.6 AND 52.7. THEY ARE VERY, VERY SIMILAR. LANGUAGE IN THE POLICY

THAT LANGUAGE TO ACTIVATE YOUR BODY WORN CAMERA RESULTS IN DISCIPLINE AND

FAILURE TO ACTIVATE IS A SERIOUS VIOLATION AND CAN RESULT IN SIGNIFICANT DISCIPLINE. HE WOULD LIKE THAT IN OUR POLICY.

FRANKLY THAT IS TRUE OF EVERY POLICY WE HAVE, THAT IS WHY WE HAVE POLICIES.

WE WOULD ALMOST HAVE TO PUT THAT DISCLAIMER INTO ALMOST EVERY POLICY. WE

ABSOLUTELY UNDERSTAND THE SIGNIFICANCE OF MAKING OFFICERS USE BODY WORN CAMERAS, THEY UNDERSTAND THAT. CONTROLLING POLICE BEHAVIOR BY A THREAT IS WHAT I DRAW AN ANALOGY TO PARENTING. YOU CAN ONLY TELL YOUR KIDS ONLY

TIMES WE DON'T DO THIS OR YOU ARE GOING TO SUFFER THIS CONSEQUENCE, IT STARTS FALLING ON DEAF EARS. OUR STAFF UNDERSTANDS THE CONSEQUENCES OF NOT

FOLLOWING POLICY, THEY CAN UNDERSTAND THAT THEY CAN BE SUBJECT TO AN

INTERNAL AFFAIRS INVESTIGATION FOR ANY POLICY VIOLATION AND ANY POLICY VIOLATION IS A SERIOUS VIOLATION. MORE IMPORTANTLY, THEY HAVE BECOME TO RELY UPON THEIR BODY WORN CAMERAS. THEY KNOW THAT IT IS AN INSURANCE POLICY FOR THEM. IT TEMPERS THEIR BEHAVIOR. WE HAVE SEEN THAT THROUGHOUT TIME. IT ALSO PROVIDES ACCOUNTABILITY OF FOR THE PUBLIC AS WELL. WE HAD FALSE ACCUSATIONS MADE AGAINST POLICE OFFICERS WHEN WE IMMEDIATELY LET THE PERSON KNOW. BY

THE WAY, WE HAVE YOU ON VIDEO, WOULD YOU LIKE TO SEE IT AND THEY HAVE

IMMEDIATELY WITHDRAWN THE COMPLAINT GOOD OFFICERS UTILIZE IT DAILY AS A

TOOL TO HELP THEM WRITE THEIR REPORTS AND BE AS ACCURATE AS POSSIBLE WHEN THEY ARE WRITING THESE REPORTS.

OKAY. SO ON 52.6 AND 52.7, IT SOUNDS LIKE YOUR POSITION IS THAT VIOLATION OF ANY POLICY IS JUST APPLIES TO THE DISCIPLINE AND YOU DON'T FEEL THE NEED TO CALL OUT.

WE DON'T NEED TO THREATEN OUR POLICE OFFICERS TO DO THE RIGHT THING.

ANY QUESTIONS?

THE ITEMS THAT HAVE NOT BEEN SET THAT WE HAVEN'T DRAWN QUESTIONS ON ARE THE DIGITAL AND AUDIO RECORDING IN THE BODY WORN CAMERAS. ANY QUESTIONS ON EITHER OF THOSE? ANYONE ON THE COUNCIL? NO? OKAY, I WANT TO CHECK IN WITH YOU. WE HAVE EIGHT ITEMS THAT YOU HAVE LISTED HERE THAT YOU DON'T FEEL IT Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of:

WOULD BE APPROPRIATE FOR OUR POLICE DEPARTMENT TO PURSUE, THEN YOU ALSO

HAVE A NUMBER OF ITEMS AT THE END OF YOUR REPORT THAT YOU ARE SAYING YOU PLAN ON COMPLETING BY JUNE OF 2024 DATE.

THAT IS CORRECT AND THEN THE REMAINING ITEMS , YOUR EXPECTATION IS TO WORK

ON THEM AS A POLICY ITEMS MOVING FORWARD WITHOUT ANY PARTICULAR TARGET DATE.

THE REMAINING ITEMS , ALL OF THE REMAINING ITEMS, THE 130 ITEMS, THOSE HAVE ALL BEEN IMPLEMENTED. WE HAVE TAKEN ACTION ON THEM EITHER BY POLICY OR BY PROCEDURE. THEY HAVE ALL BEEN IMPLEMENTED. THEY ARE PART OF OUR DAILY PRACTICES NOW.

ALL WE ARE TALKING ABOUT TONIGHT ARE THESE EIGHT ITEMS THAT YOU DON'T FEEL

ARE APPROPRIATE AND THEN THE ITEMS THAT YOU EXPECT TO COMPLETE BY JUNE OF 2024 QUESTION MARK
THAT IS CORRECT.

THE ITEMS THAT YOU EXPECT TO COMPLETE BY JUNE OF 2024 , IT LOOKS LIKE ARE LISTED BEGINNING ON PAGE 44?
OKAY. I SEE THAT YOU HAVE CALLED THEM OUT BY REFERENCE TO THE NUMBERS.

THAT GOES THROUGH PAGE 46 PIT HOW MANY ITEMS IS THAT, CHIEF? IS THAT 14? LET ME GO BACK TO MY NOTES.

12. WHEN I AM TESTING OUR TIMING HERE. OUR OPTIONS ARE TO TAKE A BREAK AT THIS POINT OR TO JUST RUN THROUGH THE ACTION ITEMS QUICKLY.

I HAVE A COUPLE QUESTIONS NOT RELATED TO THE ONES SPECIFIC BUT TO THIS REPORT IN QUESTION.

WE DO HAVE SOME GENERAL QUESTIONS MIGHT WANT TO ASK. IT OTHER THAN

COVERING THOSE PIECES, IS THERE ANYTHING ELSE YOU NEEDED TO COMPLETE TONIGHT?
THERE IS NOT.

THAT IS IT.

I THINK, I THINK THERE IS PROBABLY SOME PENDING QUESTIONS, GENERAL QUESTIONS WE COULD GET ANSWERED HERE, WHAT IS THE WILL OF THE COUNCIL HERE? DO WE

NEED TO TAKE A BREAK NOW, SHALL WE RUN THROUGH WITH THESE ITEMS IN CLOSE OF THE REPORT? THUMBS UP FOR RUNNING TO THE ITEMS AND FINISHING UP THE REPORT.

ANYONE? THEN LET'S DO IT. ALL RIGHT, I THINK IF YOU DON'T MIND, IT MIGHT BE USEFUL

IF YOU CAN REMEMBER YOUR QUESTIONS TO HAVE THEM GO THROUGH THE ITEMS THAT HE THINGS ARE ACTIONABLE. THAT WOULD BE APPRECIATED. GATHER INPUT AND SHARE INFORMATION WITH STRATEGIES. IT GOING TO BE DOING THAT BEGINNING THIS SPRING.

INFORMATION WITH COMPLAINTS AND INTERNAL INVESTIGATIONS WITH THE NATURE OF

THE ALLEGATIONS AND THE OUTCOMES OF THE INVESTIGATIONS PROVIDING MORE

OPENNESS WITH STRINGS AND COMMUNITY RELATIONSHIPS IN THE SAME TRANSPARENCY SHOULD EXIST. -- THIS COULD INCLUDE ILLUMINATING APPEAL STEPS IN THE PROCESS WITH THE PRESUMPTION THAT THE CHIEFS DECISION -- BIAS OR BAD FAITH.

I AGREE WITH THAT, THAT IS GOING TO BE A LABOR ISSUE AND WE WILL BE REOPENING

TO WORK TOWARDS ANOTHER MEMORANDUM OF UNDERSTANDING WITH THE SPO A AND THAT IS SOMETHING THAT I WOULD LIKE TO PUSH FOR.

OKAY, GREAT. 47.2, THE DEPARTMENT SHOULD MAKE CLEAR OF A POLICY THAT THE

VIOLATION OF THE FREE POLICING POLICY IS A SERIOUS MATTER JUSTIFYING SIGNIFICANT DISCIPLINE. I ABSOLUTELY AGREE THAT WE CAN INCLUDE SOME

ADDITIONAL LANGUAGE THAT WILL FLEX THE SERIOUSNESS OF ANY VIOLATIONS AND SIGNIFICANT INCIDENCES AND INCLUDE THAT WITH OUR POLICY.

OKAY.

CONDUCT REGULAR DEMARK DEPARTMENTAL OUTREACH WITH IMMIGRANT COMMUNITIES WHO MEMBERS MAY WORK AND RESIDE IN OR TRAVEL TO SEBASTOPOL.

I'M GOING TO REACH OUT TO THE HISPANIC CHAMBER IN HISPANIC UNITY WE ARE GOING

TO TRY AND SCHEDULE A BARBECUE LOCALLY, ONE OF THE APARTMENT COMPLEXES,

THAT HOUSES A SIGNIFICANT PORTION OF OUR HISPANIC POPULATION AND TRY TO DO SOMETHING BY SUMMERTIME.

51.3, WHERE POSSIBLE, THE INVESTIGATOR SHOULD ALSO INTERVIEW A PARTY WITNESS

OUTSIDE OUT OF THE POLICE DEPARTMENT WITH AN INVESTIGATION INCLUDING SERIOUS Agenda Item Number: 4
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ALLEGATION SUCH AS EXCESSIVE FORCE, RACIAL BIAS, ET CETERA. I'M GOING TO

INCORPORATE SIMILAR VERBIAGE WHEN WE UPDATE OUR POLICY WITH THIS POLICY MANUAL. I AGREE. I THINK IT IS WISE TO HAVE AN OUTSIDE SET OF EYES TAKE A LOOK AT THINGS AND SEE IF WE ARE MISSING SOMETHING.

THAT IS SIX OF THE 12. I WANT TO CHECK IN WITH CITY COUNCIL, ANY QUESTIONS ABOUT ANY OF THOSE ITEMS AT THIS POINT? NO? OKAY. KEEP GOING.

51.6 IS THE DIGITAL SOUND RECORDING TO DIGITAL VIDEO, WE TALKED ABOUT THAT ALREADY. I WOULD LIKE TO MOVE FORWARD WITH THAT WHEN WE CAN.

51.13, DEPARTMENTS SHOULD INCLUDE A NON-RETALIATION POLICY ON THE FORMAL

COMPLAINT FORMS AND OTHER WRITTEN MATERIALS THAT CAN PRESCRIBE THE COMPLAINT PROCESS. THE RECOMMENDATIONS SUGGEST WE HAVE LANGUAGE THAT

STATES SPD FOR BIDS ANY RETALIATORY ACT OF AGENCIES AND COMMITTEE MEMBERS THAT FILE COMPLAINTS. I AGREE. WE WILL PUT A SENTENCE IN OUR COMPLAINT FORM,

REVISE IT, LET THEM KNOW, YOU ARE NOT GOING TO BE SUBJECTED TO ANY BAD BEHAVIOR BY OUR EMPLOYEES. WE ARE NOT GOING TO TOLERATE IT.

52.1, ALL PURPOSE OF BODY WORN CAMERAS PROVIDING INTERACTIONS BETWEEN

POLICE OFFICERS AND THE PUBLIC WITHOUT LIMITING THAT PURPOSE TO COLLECTING EVIDENCE FOR CRIMINAL OR ADMINISTRATIVE INVESTIGATIONS. I WILL INCLUDE SIMILAR LANGUAGE IN OUR POLICY UPDATE TO A STATE THAT.

GOT IT.

ONCE ACTIVATED, REQUIRE OFFICERS TO MAINTAIN THEIR BODY WORN CAMERAS IN AN

ACTIVE STATE UNTIL THE PARTICIPATION IN THE INCIDENT HAS CEASED, INCLUDING ANY TRANSPORT BY THE OFFICER TO A DETENTION OR MEDICAL FACILITY IN. WE CURRENTLY

DON'T REQUIRE OUR PERSONAL TO DO THAT, GENERALLY THEY DO KEEP THEIR BODY

WORN CAMERAS ON, BUT THIS MAKES SENSE TO ME, SO WE ARE GOING TO INCLUDE

LANGUAGE IN OUR POLICY TO REQUIRE THEM TO KEEP THEIR CAMERAS ON UNTIL THAT TRANSPORT IS CONCLUDED.

GOT IT. IT WOULD REQUIRE OFFICERS TO NOTIFY A MEMBER OF THE PUBLIC WHEN THEY

ARE BEING RECORDED BY THE BODY WORN CAMERA WHERE POSSIBLE, GIVEN THE NATURE OF THE INTERACTION, THAT IS RECOMMENDATION 52.4. I AGREE. WE WILL PUT

SOMETHING IN THAT SAYS OFFICERS SHOULD NOT ADVISE --
ALL RIGHT ONE MORE TO GO.

52.9, CLEARLY STATE THE DEPARTMENT'S COMMITMENT TO TRANSPARENCY AND THE

RELEASE OF BODY WORN CAMERA FIGURES FOR HIGH-PROFILE EVIDENCE AT THE

EARLIEST OPPORTUNITY THAT WILL NOT SUBSTANTIALLY INTERFERE WITH AN OPEN INVESTIGATION. I AGREE. SO, WE ARE COMMITTED TO TRANSPARENCY AND WE WILL INCORPORATE A STATEMENT TO THAT EFFECT INTO OUR BODY WORN CAMERA POLICY.

OKAY. I THINK WE HAVE GOT THE 12 THAT YOU ARE GOING TO COMPLETE BY JUNE OF 2024 AND WE HAVE GOT EIGHT THAT YOU HAVE DESCRIBED THAT YOU DON'T BELIEVE

OUR POLICE DEPARTMENT SHOULD PURSUE FOR VARIOUS REASONS YOU HAVE OUTLINED. I THINK AT THIS POINT, WE GO TO QUESTIONS AT THE COUNCIL. SEE IF WE CAN WRAP UP ANY ADDITIONAL INFORMATION THAT MIGHT BE NEEDED. I'M GOING TO START DOWN AS I DID BEFORE WITH COUNCILMEMBER MAURER. ANYTHING, ANY QUESTIONS? OKAY. VICE MAYOR ZOLLMAN? FROM WHAT I'M GOING TO SKIP YOU. YOU HAVE HAD A LOT OF TALKING TIME. WE WILL BE BACK TO YOU, DON'T WORRY. WE'RE GOING TO GO DOWN TO COUNCILMEMBER McLEWIS. GO AHEAD.

OKAY, I HAVE A COUPLE QUESTIONS.

ARE THERE DAILY LOGS FOR WHAT POLICE OFFICERS ARE DOING? WE HAVE AN ELECTRONIC LOG [ CAPTIONERS TRANSITIONING ] WHO IS THAT OFFICER? OFFICER THOMAS HAS BEEN DOING IT OF LATE.

IT SAYS IT HAS BEEN DOING THIS WEEKLY SO IF THEY GO OUT ON A FULL PATROL IT SHOULD BE LOCKED. THE CITIZENS VOLUNTEER PROGRAM THAT WE'VE SPOKEN ABOUT WAS THIS REPORT. HAS THIS HAPPENED?
IT HAS NOT HAPPENED YET.

WHY?

BANDWIDTH, TIME RESTRAINTS, AND THE CAPTAIN RECENTLY HAD A MEETING WITH

OUR VOLUNTEER WITHIN THE LAST TWO WEEKS TALKING ABOUT GETTING FORWARD SO PROGRESS IS BEING MADE.

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YOU MENTIONED THAT WAS GOING TO HAPPEN IN AUGUST.

I HAD HOPED.

AND WHAT IS HAPPENING WITH COMMUNITY POLICING IN OUR CITY? IN WHAT REGARDS?

WE'VE HAD DISCUSSIONS ABOUT THAT WE'VE MET WITH BUSINESSES IN TOWN IN

VARIOUS CONVERSATIONS, WE DISCUSSED HAVING POLICE OFFICERS WALKING AROUND DOWNTOWN BECAUSE OF THE INCREASE IN THEFT AND SHOPLIFTING. SO I'M WONDERING HOW IS THAT GOING AND WHAT IS HAPPENING WITH THAT?
IT CAN ALWAYS BE BETTER. WE ARE STILL REQUIRING THEM TO GO OUT DAILY AND ADDRESS ISSUES IN THE PLAZA, WALK THE TRAIL, GET DOWNTOWN. AS FAR AS I KNOW THAT IS STILL CONTINUING. I JUST HAD TO HAVE A STERN CONVERSATION WITH A FEW

OFFICERS AND SUPERVISORS LESS THAN A WEEK AGO REGARDING SOME ISSUES WITH THE HOMELESS IN SPECIFIC AREAS OF THE CITY SO IT IS ONGOING.

I HAVE A LOT OF COMMENTS BUT I WILL HOLD THOSE UNTIL THE END.

ANY QUESTIONS? ALL RIGHT, VICE MAYOR, PLEASE.

THE-- I'M SORRY, I'M THE REST OF IT. WHAT IS IT CALLED? THERE ARE CITIZEN VOLUNTEERS IN POLICING. AND HAS THE DESCRIPTION AND IMPLEMENTATION OF THAT COME BEFORE COUNCIL AND BEEN APPROVED?

IT'S BEEN A PROGRAM WE'VE HAD FOR MANY YEARS AND AT ONE POINT WE HAD A CADRE OF VOLUNTEERS AND THOSE HAVE DRIFTED AWAY. A LOT OF TIMES IT'S SENIORS

THAT WANT TO GET INVOLVED SO WE ARE GOING TO MOLD A CITIZENS POLICE

EXPERIENCE WHERE WE HAVE THEM ATTEND AN EVENING CLASS FOR APPROXIMATELY

SIX SESSIONS TO GIVE THEM AN OVERVIEW OF THE POLICE DEPARTMENT AND WHAT WE

DO AND WHAT WE WOULD LIKE THEM TO DO AND SEE IF THEY ARE INTERESTED IN PARTICIPATING AND BEING.

FOLLOWING UP ON COMMUNITY POLICING HAS THAT BROUGHT BEFORE COUNCIL? I'M NOT SURE WHAT YOU ARE ASKING. COMMUNITY POLICING IS A POLICING

PHILOSOPHY WERE OFFICERS GET OUT OF THEIR CARS, THEY WALK AROUND, WE ENGAGE

IN COMMUNITY POLICING EVERY DAY WHETHER IT'S AT SCHOOLS, INTERACTING WITH

OUR UNHOUSED, WHETHER IT'S INTERACTING WITH BUSINESSPEOPLE DOWNTOWN, GOING

TO EVENTS, THAT IS ALL COMMUNITY POLICING AND STAFF UNDERSTANDS THAT IS PART OF OUR PHILOSOPHY AS A POLICE DEPARTMENT.

IF THERE ARE ISSUES AND CONCERNS WITH COMMUNITY POLICING THOSE WOULD GO THROUGH THE NORMAL PROTOCOLS THAT YOU JUST WENT THROUGH. WE WOULD LOOK AT UP ON SITE AND WE WOULD FIND IT THERE.

I HAVE A COUPLE OF OTHERS.

ANY OTHER QUESTIONS AT THE MOMENT? LET'S COVER YOUR COUPLE OF REMAINING QUESTIONS AND THEN WE NEED TO GO OUT TO PUBLIC COMMENT.

YOU MENTIONED THAT ONE REPORT WAS ISSUED AND IN FACT HAS ISSUED TWO

REPORTS, WHERE YOU ARE AROUND TO EXPLAIN WHY THE FIRST ONE WAS NOT AND HAS NOT BEEN DISCLOSED?
I WAS NOT PART OF THAT PROCESS DURING THE PRESENTATION AND THE RELEASE OF IT.

I'M NOT SURE WHOSE RESPONSIBILITY IT WOULD HAVE BEEN TO PUT IT ON A SECTION OF

THE CITY WEBSITE, HOWEVER I WILL STATE THAT THIS PARTICULAR REPORT WILL BE

POSTED ON THE POLICE DEPARTMENT WEBSITE AND I HAVE NO PROBLEM POSTING THE ORIGINAL REPORT ON THE WEBSITE AS WELL.

I AM PUTTING FORTH A FORMAL REQUEST FOR THAT AND YOU CAN DO WHAT YOU WANT

WITH THAT REQUEST BUT I AM DEFINITELY REQUESTING THAT, CHIEF, YOU INDICATED IT

WOULD NOT BE POSSIBLE TO HAVE THE LAST DATE OF REVIEW OF ANY OF THESE ONGOING THINGS THAT YOU'RE GOING TO WORK ON. IT SOUNDED LIKE IT WOULD BE IMPOSSIBLE. WOULD IT BE POSSIBLE TO STATE THE LAST ACTION TAKEN LIKE IF THERE IS A CHANGE OF LAW OR A GOOD POLICY? IS THERE SOME WAY TO SAY THERE WAS ACTION TAKEN? I DON'T THINK ANYONE IS GOING TO BE REVIEWING THAT LIST. THANK YOU FOR HAVING THE LIST BUT NO ONE IS GOING TO SYSTEMICALLY GO THROUGH THAT. IS THAT POSSIBLE?

POLICY REVISIONS, THERE IS GENERALLY A DATE ATTACHED AS TO WHEN CERTAIN POLICIES MAY HAVE RECEIVED AND DATE. I DON'T KNOW IF YOU ARE ASKING WHEN

THAT OCCURS IN THE FUTURE TO REGULARLY POST THAT INFORMATION Agenda Item Number: 4
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I GUESS I'M LOST WHEN YOU WOULD REFER TO THE PRIOR CAP TO HAVING AN EXCEL SHEET THAT SAID THIS IS ONGOING, THIS IS ONGOING, THIS IS ONGOING. FOR THOSE THAT

WILL TECHNICALLY BE ONGOING UNTIL A CHANGE OF LAW HAPPENS, IS THERE ANY WAY TO ANNOTATE THAT IT IS THE LAST ACTION, REVIEWING LAW? OR ARE WE JUST AND TRUSTING THE FACT THAT YOU WILL DO THAT AUTOMATICALLY?

IT SEEMS LIKE THIS WOULD BE A SUBSTANTIAL STAFFING OBLIGATION TO KEEP DOING THAT.

IT IS A TIME THING PROBABLY MORE THAN ANYTHING. ANY TIME A LAW GETS PASSED WE ARE REQUIRED TO IMPLEMENT IT. GENERALLY OUR PROVIDERS, WE SUBSCRIBE TO A

SERVICE FOR POLICE POLICIES AND THEY SEND OUT AND UP DATE AND THEN THE

CALIFORNIA POLICE CHIEFS ASSOCIATION WILL SEND OUT A BULLETIN STATING EFFECTIVE JANUARY 1 THESE CHANGES HAVE OCCURRED, REVIEW YOUR POLICIES AND THINGS LIKE THAT. THAT'S WHAT I MEAN WHEN I SAY IT'S ONGOING, IT IS CONSTANTLY IN FLUX.

BUT YOU ARE NOT USING ONGOING? YOU ARE STATING THE FACT THAT WHEN

SOMETHING IS ANTICIPATED TO BE DONE IT'S GOING TO BE DONE UNLESS THERE IS AN EXPLANATION?

YES AND AS FAR AS ONGOING REVIEW, WE HAVE IMPLEMENTED THESE AND THE

MAJORITY OF THEM WE ACTUALLY-- ABSOLUTELY HAVE SUPPLEMENTED THEM SO THERE'S NO MORE ONGOING REVIEW. THESE ARE NOW POLICIES, PRACTICES AND

PROCEDURES WITHIN THE DEPARTMENT THAT WE ARE ABIDING TO SO A LOT OF THE

THINGS MAYBE THAT WERE LISTED AS ONGOING ARE NOT NECESSARILY ONGOING ANY MORE. I GUESS MY SPIEL THAT I MADE WAS TO ELUCIDATE THE FACT THAT WE ARE CONSTANTLY LOOKING AT THINGS AND MAKING CHANGES. WE ARE REQUIRED TO DO SO, OR THAT WE FEEL IS IN THE BEST INTEREST OF THE COMMUNITY.

THANK YOU FOR SAYING THE FACT THAT POLICIES HAVE ALL BEEN REVIEWED. SO

YOU'RE CONFIDENT THAT IF A RESPONSE TO ONE OF THE RECOMMENDATIONS SAYS IT IS

BASED ON POLICY AND YOU ARE FEELING CONFIDENT THAT IT REALLY IS BASED ON

THAT POLICY AND SOMEONE COULD SEARCH THEIR WIT AND THEY WILL FIND IT, IS THAT CORRECT?
YES.

I HAVE TWO MORE BUT ONE IS FROM A CITIZEN. WE ARE NOW CONNECTED TO THE REGULAR NATIONAL DATABASES THAT ALL LAW ENFORCEMENT HAVE.

WE ARE.

AND YOU'RE CONFIDENT THAT WHATEVER IS REQUESTED IS PROVIDED IN A TIMELY FASHION?
THAT STATE DEPARTMENT OF JUSTICE REQUIRES TO PROVIDE THIS DATA.

TO LET THE REST OF COUNCIL KNOW I DID TRY TO SUBMIT THESE AHEAD OF TIME.

YOU ARE GOOD.

BUT ALSO THE LAST ONE, THE EMAIL, DID YOU GET A RESPONSE? I HAVE NOT HAD THE CHANCE TO REACH BACK OUT TO HIM. I CAN REACH OUT TO HIM AGAIN.

YOU CAN RESPOND ALL TO HIM, I JUST WANT TO MAKE SURE THERE'S SOMETHING.

I WANT TO FIND SPECIFICALLY WHAT HE IS INTERESTED IN BUT I'VE HAD CONVERSATIONS WITH TECH PEOPLE. THE INFORMATION THAT IS REPORTED TO THE

PRESS AS FAR AS WEEKLY POLICE LOGS IS NOT ACCESSIBLE TO THE PUBLIC RIGHT NOW

BUT THERE'S NO REASON IT SHOULDN'T BE AND THERE'S ANOTHER FEATURE IN OUR

SYSTEM, A SOFTWARE UPGRADE WHICH WE LEARNED ABOUT IN OCTOBER AND AT SOME

POINT I WOULD IMAGINE THAT WILL BE AVAILABLE AND WE WILL POST THAT ON THE WEBSITE.

SO THERE WAS A REQUEST, AN INDIVIDUAL REQUESTED TO HAVE ACCESS TO POLICE

LOGS AND SENT AN EMAIL WITH A QUESTION ABOUT WHY HE COULD NOT, AND IT

SOUNDS LIKE CHIEF NELSON YOU'RE GOING TO LOOK INTO WHETHER THERE IS A WAY TO RESPOND TO HIS REQUEST?
ABSOLUTELY.

I WOULD LIKE TO BE SENT THAT INFORMATION AS WELL. SOMETHING CALLED CRIME

SPOTTER AS WELL IS ONLINE THAT CONNECTS
THIS PARTICULAR FEATURE IS KNOWN AS CITIZEN RIMS.

Agenda Item Number: 4
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