CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: February 18, 2025
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Ana Kwong – Administrative Services Director
Shellie Anderson - Consultant
Subject: Citywide Classification and Compensation Study. There is no fiscal impact with receipt of the informational report
=========================================================================================== RECOMMENDATIONS:
This item is to provide an informational presentation to the City Council on the results of the Citywide Classification and Compensation Study by Bryce Consulting. There is no action to be taken on this item as this item is informational only.
EXECUTIVE SUMMARY:
In the FY24-25 Adopted Budget, the City Council allocated funding for a citywide classification and compensation study. On October 3, 2024, the City signed an agreement with Bryce Consulting to review and update the classification and compensation structure for all City positions and propose recommendations for alignment where needed. The report summarizes the study’s findings.
BACKGROUND AND DISCUSSION:
A classification and compensation plan is the foundation of a Human Resources system. It establishes the framework used for the City’sstaff positions and includesthe creation and maintenance of the classification system, compensation structures and the policies and procedures associated with career development and pay practices.
As a best practice, cities regularly engage in classification and compensation studies to address changes in operations, organizationalstructure, reporting relationships, and staffing, which may have affected the type,scope, level, and classification of work being performed by employees. Particularly with increased in employee turnover, and the fact that the City has never done a classification and compensation study that staff is aware of, it is also critical to evaluate compensation to determine a city’s competitiveness in the marketplace.
STAFF ANALYSIS:
The study encompassed approximately 47 positions within 6 City departments, and 2 employee groups. The process was to develop the recommended classification plan, which included:
• Orientation session with employees to meet the consultant, explain the study’s purpose and process, and provide and explain the Position Inventory Questionnaires (PIQ’s) and address follow-up questions by employees. A Position Inventory Questionnaire (PIQ) is a tool used to gather detailed information about a specific job position. It helps in evaluating the duties, responsibilities, and requirements of the position.
Employees fill out the questionnaire because they know their job duties better than anyone else. The PIQ typically includes sections on the main purpose of the position, detailed descriptions of job duties, required knowledge and skills, and minimum educational and experience requirements • Completion of approximately 33 PIQ’s by employees; and, • Review and analysis of completed PIQ’s by the Consultant, which included employee interviews with approximately 29 employees.
• Based on the information gathered through the PIQ’s and interviews, the consultant analyzed and drafted classification recommendations for each position and drafted new/revised job descriptions which were reviewed by management.
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• An employee review process whereby each employee reviewed the recommendation for their position as well as the draft job description and were provided an opportunity to comment. The consultant then incorporated the employees’ comments where appropriate and provided a written response to each employee.
The compensation study included three different components as follows:
• Salary only
• Total cash (salary, retirement, deferred compensation, longevity pay, and education/certification incentive pay)
• Total compensation (elements of total cash plus health related insurances, social security and cost sharing)
• Data regarding common additional benefits (retirement practices, post-employment retiree health, leave) It is important to note that City management, along with consultants, met with bargaining groups and managers to share the results of the study as informational. The purpose of these meetings was not to solicit feedback or engage in bargaining over the results. Instead, the goal was to provide transparency and ensure that all parties are informed about the new classification and compensation standards.
In summary, the overall city's compensation is 2.81% below the market average. However, there is significant variation among different positions. Some positions are considerably above the market level, while others are significantly below. This disparity highlights the need for a more balanced and equitable compensation structure to ensure that all positions are aligned with market standards.
The main point of the classification study is to create a system that meets the City's needs. It provides flexibility while keeping job series consistent. The system groups similar positions based on duties, responsibilities, supervision, and other relevant factors.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date.
FISCAL IMPACT:
There is no fiscal impact from receiving the report. It isrecommended that thisstudy be used as a tool asthe Council moves into the upcoming FY budget or goals setting session.
OPTIONS:
Not Applicable
ATTACHMENTS:
Classification and Compensation Materials
Powerpoint Presentation Material
APPROVALS:
Department Head Approval: Approval Date:_2/3/25______
CEQA Determination (Planning): Approval Date:_2/3/25______ The proposed action is not a project under the California Environmental Quality Act (CEQA).
Administrative Services (Financial) Approval Date:_2/9/25______ Agenda Item Number 7
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Costs authorized in City Approved Budget: ☐ Yes ☐ No N/A Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: __N/A___________.
City Manager Approval: Approval Date: __2/11/25_________ Agenda Item Number 7
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Bryce Consulting
Prepared by
Bryce Consulting
1024 Iron Point Road Suite 100
Folsom, CA 95630
916-974-0199
BRYCE
CONSULTING
CITY OF SEBASTOPOL
CLASSIFICATION & COMPENSATION PLAN
JANUARY 2025 - FINAL
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TABLE OF CONTENTS
Section I - Introduction 3
Section II - Classification Conceptual Framework 6
Section III - Classification Plan Allocations 20
Section IV - Classification Specifications 22
Section V - Compensation Study Survey Parameters 23
Section VI - Compensation Survey Results 28
Section VII - Salary Setting Methodology 36
Appendix
A – Allocation List A
B – Detailed Datasheets B
C – Miscellaneous Benefit Data C
D – Salary Matrix D
E – Salary Recommendations E
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City of Sebastopol - 2025 Classification and Compensation Study Page 3
SECTION I - INTRODUCTION
The City of Sebastopol retained Bryce Consulting to conduct a Citywide classification and compensation study involving all City positions. This report presents the classification and compensation study results and recommendations for the City. This introductory section of the report addresses the classification and compensation study objectives and methodology.
This report includes:
Section I Introduction
Section II Classification Conceptual Framework
Section III Classification Plan Allocations
Section IV Class Specifications
Section V Compensation Survey Parameters
Section VI Compensation Survey Results
Section VII Salary Setting Methodology
STUDY OBJECTIVES
Classification Study:
In conducting the classification phase of the study, Bryce Consulting, had the following major objectives:
• To systematically describe in the classification plan the kind of work currently performed by employees and the levels of responsibility and difficulty of that work. • To develop a classification structure that reflects the City's overall classification and compensation strategy and includes a clear definition of terms. • To allocate each position to the appropriate class based on the duties and responsibilities assigned at the time the position was studied. • To draft new or revised class specifications.
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City of Sebastopol - 2025 Classification and Compensation Study Page 4 • To allow for a review process that permits each employee to review the draft classification recommendation and to submit concerns directly to the consultants.
Compensation Study
In conducting the compensation phase of the study, Bryce Consulting, had the following major objectives:
• Recommend an appropriate labor market.
• Recommend classifications to survey.
• Collect and analyze base salary and benefit data for the selected survey classes. • Develop a salary plan for all City classes using market data and internal relationships to ensure parity to the labor market and internal equity within the organization.
STUDY METHODOLOGY
To achieve the above objectives, the following tasks have occurred:
Classification Study:
• The consultants held a kick-off meeting with executive management to discuss the goals, objectives, process and timeline.
• The consultants conducted an employee orientation with all available employees to discuss the study objectives and procedures. At that time, Position Inventory Questionnaires were distributed to employees to complete regarding their current position. The session was recorded for those that were not able to attend. • Upon independent completion of the questionnaire by the employees, management reviewed the questionnaires for accuracy and provided additional comments. The consultant then conducted a preliminary analysis of the information provided by the employee and management.
• The consultants conducted interviews with the majority of the employees, in addition to management staff. The purpose of these interviews was to gain clarification and additional information regarding each position.
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City of Sebastopol - 2025 Classification and Compensation Study Page 5 • Based on the information obtained through the questionnaires and interviews, the consultants analyzed and developed a conceptual classification plan that groups classes into series and levels which are similar in the kind of work performed. • Thereafter, the consultants drafted new or revised class specifications for each classification. City management then reviewed the draft of the classification plan along with the new or revised class specifications, and then the employees had an opportunity to review the class specifications for their recommended classification.
Following the employee review process, the plan was finalized and submitted to the City for review and adoption.
Compensation Study:
• The consultants researched and recommended survey agencies. • The consultants selected the classifications to be surveyed for compensation purposes, solicited salary and benefit information from the survey, reviewed and analyzed the data, followed up with the survey agencies as needed to gain clarification and developed, and presented the salary and benefit findings to the City.
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City of Sebastopol - 2025 Classification and Compensation Study Page 6 SECTION II – CLASSIFICATION CONCEPTUAL FRAMEWORK
This section of the report presents a conceptual framework for the classification plan. The classification analysis as applied to positions within the City used sound principles of job evaluation and job analyses. The approach utilized classes that reflect distinct differences in levels and types of work as determined through the use of established allocation factors and class concepts.
The classifications emerging from the analysis represent a carefully designed classification structure tailored to the particular needs of the City. While the City is a relatively stable organization, it is one that needs classes that provide flexibility. Within these job classes are positions that require a full range of knowledge, skills, and abilities to successfully accomplish a wide array of administrative, managerial, professional, technical, maintenance, and administrative support assignments. The class concepts as outlined on the following pages accommodate these diverse needs and requirements in a manner that encourages the highest degree of management flexibility possible. At the same time, these class concepts reflect organizational consistency within job series. Finally, the proposed classifications emphasize the duties performed and responsibility exercised as documented through the job analysis process. This section elaborates upon these, and other classification concepts used to build the proposed classification plan. The concepts addressed include the following:
Classification Levels
Class Series
Flexible Staffing
Titling of Supervisory and Management Job Classes
Class Specification Format
Definitions of Levels of Supervision
Allocation Factors
CLASSIFICATION LEVELS
Position classification represents the grouping of jobs within the City into a systematic classification structure based on the interrelationship of the duties performed, nature and level of responsibilities and other work-related requirements of the jobs. Within the overall classification plan it is possible to generally categorize each classification according to the following possible levels:
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City of Sebastopol - 2025 Classification and Compensation Study Page 7 Class Level
Trainee
Entry
Journey
Advanced Journey
Supervisor
Section Head
Division Head
Department Head
Within each job family, there may exist a classification at every level or only at selected levels. The levels within a job family reflect the organization and should be tailored to that organization's needs and priorities. For instance, there are areas where it is to the City's advantage to fill positions at a fully working journey level. There is no need for functions to be performed at the entry level. Therefore, there would be no entry level classification in that particular job family. Furthermore, it is important to note that while two given job families may both contain, for example, a journey level classification, the two journey level classes will likely be treated differently for compensation purposes. Distinctions between class levels for all types of job families may be expressed in terms of the general amount of responsibility to be assumed within each class level. The following subsections generally define the responsibilities to be assumed at each class level identified.
Trainee level classes are designed to provide employees with a short-term formal training program in technical or professional work areas in order to prepare for advancement to the next higher level class, often requiring a certification. Once training has occurred, the employee is promoted to the entry-level class and expected to apply the aforementioned training.
Entry level classes are designed to provide an on-the-job training opportunity to an employee who has limited directly related work experience and is not yet prepared to perform the full range of work assigned to the journey level class.
Journey level classes are designed to recognize those positions which require the incumbent to perform a broad range of tasks usually under general supervision. A journey level position is fully trained in the scope of duties associated with this level.
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City of Sebastopol - 2025 Classification and Compensation Study Page 8 Advanced Journey level classes possess a specialized technical or functional expertise. They typically are assigned significant responsibilities above the journey level, possess specialized knowledge, abilities, skills, and experience, and often exercise independent judgment in the performance of their duties. Advanced journey level classes may provide technical and functional or first-line supervision over lower level positions.
The Supervisor level class recognizes full, first-line supervisory positions that plan, assign, and evaluate the work of subordinates and are responsible for a program area within a work unit or department.
The Section Head level classes perform second line supervision and provide functional management responsibility for a section within a major division.
The Division Head level class recognizes positions with responsibility for a major division within a department. Positions at this level are typically expected to serve as "acting" department directors, as assigned.
The Department Head level class recognizes positions with full responsibility for the administration of a department.
CLASS SERIES – OFFICE SUPPORT, MAINTENANCE AND TECHNICAL A class series is a set of two or more classes within a job family that are closely related in terms of work performed and distinguished primarily by the level of responsibility and scope of duties assumed. Within a class series it is possible to distinguish general categories or levels based upon factors such as the scope of responsibility assumed, the training and experience required to perform assigned duties, and the nature of supervision received and exercised. Also, common titling designations are generally used to clearly define the applicable class level. The following subsections indicate for each of the defined class levels in the office support, maintenance, and technical class series the titling distinctions, scope of duties assumed, the general experience and training required, and the nature of supervision received and exercised which typically reflect each level.
TRAINEE/ENTRY LEVEL – “TRAINEE” OR "I" CLASSES – Trainee and entry level provide on-the-job training to employees with limited related work experience.
Assignments are generally limited in scope and are performed within a procedural framework established by higher level employees. As experience is acquired, the employee performs with less immediate supervision.
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City of Sebastopol - 2025 Classification and Compensation Study Page 9 JOURNEY LEVEL -- "II" OR "NO DESIGNATION" CLASSES -- Journey level classes recognize positions that require the incumbent to work under general supervision and within a framework of established procedures. Incumbents are expected to perform the full range of duties with only occasional instruction or assistance. Positions at this level frequently work outside the immediate proximity of a supervisor. A journey level position is fully trained in the scope of duties associated with this level and work is normally reviewed only on completion and for overall results.
ADVANCED JOURNEY LEVEL -- "SENIOR" OR “FOREMAN” CLASSES -- Advanced journey level classes recognize positions that perform a full range of duties, possess specialized technical or functional expertise, and are assigned specialized duties.
They typically are assigned significant responsibilities above the journey level that requires specialized knowledge, abilities, skills, and experience, and often exercise independent judgment in the performance of their duties. Advanced journey positions may exercise technical, functional or lead supervision over lower level positions.
CLASS SERIES - PROFESSIONAL
As with the clerical, maintenance, and technical job families, professional job families may contain classes at the entry through advanced journey levels. Distinctions in levels in professional class series parallel those for other job families but differ in some respects such as scope of duties, supervision, and titling designations, as the following subsections indicates. Typically, professional classes require a Bachelor's degree.
ENTRY LEVEL -- "ASSISTANT” OR “I" CLASSES -- Entry level classes are designed to provide a continuing on-the-job training opportunity to incumbents. This level recognizes the longer learning curve inherent in professional positions and provides incumbents with an opportunity to assume increasing levels of responsibility.
Incumbents at this level are expected to perform the less complex work with complete independence and assume increasingly complex tasks associated with the full journey level. They may be expected to provide indirect supervision to clerical or technical staff. Less complex work is normally reviewed only on completion while more complex tasks are performed under direct supervision.
JOURNEY LEVEL -- "ASSOCIATE” OR “II" OR "NO DESIGNATION" CLASSES -- Journey level professional classes pertain to positions that perform a full range of tasks and work under direction within a framework of established procedures. At this level, incumbents work with only occasional instruction or assistance. They may be Agenda Item Number 7
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City of Sebastopol - 2025 Classification and Compensation Study Page 10 expected to provide direct supervision to subordinate clerical or technical staff and indirect supervision to other professional staff. Work is normally reviewed only on completion and for overall results.
ADVANCED JOURNEY LEVEL -- "SENIOR" CLASSES -- Advanced journey professional classes recognize positions assigned significant responsibility above the journey level or positions possessing specialized skill and experience. Positions at this level perform work requiring significant independent judgment. Positions of this level may provide lead or direct supervision to professional, technical and office support staff.
FLEXIBLE STAFFING
Associated with the above described class series is the practice of flexible staffing. The City may choose to flexibly staff positions within a class series containing a trainee and/or entry and a journey level position. Flexible staffing gives the City the flexibility to hire employees at the trainee and/or entry level or the journey level depending upon applicant qualifications and staffing needs. Positions budgeted at the journey level and encompassing full journey level work would normally be filled at the trainee and/or entry level when they become vacant, unless the needs of the City require that the position be filled at the journey level.
The distinction between the trainee and/or entry level and the journey level is based upon the degree of responsibility to which an incumbent is expected to perform rather than on the types of duties assigned. It may also be distinguished by possession of a certification. After gaining the experience and knowledge to perform the full range of journey level tasks, the employee could reasonably expect to progress to the journey level based upon the judgment of management. It is emphasized that flexible staffing does not preclude the City from identifying certain positions in the class that contain primarily routine and repetitive tasks and assigning those positions to the entry level permanently. In these cases, the employee at the entry level could not reasonably expect to advance to the journey level while in the assigned position.
Advancement to the advanced journey level would be achieved through competitive selection rather than the more routine promotion such as from the entry to the journey level under the flexible staffing concept. However, should the City choose not to flexibly staff a given class series, appointment to the journey level would also be done through the traditional competitive selection method. The following classes are recommended for flexible staffing:
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Accountant I/II
Assistant/Associate Planner
Deputy City Clerk I/II
Engineering Technician I/II
Management Analyst I/II
Public Safety Dispatcher I/II
TITLING OF COORDINATOR, SUPERVISORY AND MANAGEMENT JOB CLASSES To promote consistency in position titling both within the City and in relationship to other public agencies, we suggest specific titles be used to reflect organization responsibilities and levels. The titles recommended for coordinator, supervisory and management classifications are defined as follows:
SUPERVISOR OR SERGEANT (Police) -- Where the word "Supervisor" or “Sergeant” appears in a job title, it identifies classes that:
• Provide full, first-line, direct supervision to assigned employees. • Plan, assign, supervise, and review the work of subordinates. • Assume responsibility for program development and management. • Assume responsibility for effectively recommending a variety of personnel actions in such areas as performance evaluations, training, selections, transfers, and disciplinary measures.
• Perform the most difficult and complex work of the section or unit. • Assist in budget development and administration.
LIEUTENANT OR MANAGER-- Where the word or “Lieutenant” or ”Manager” appears in a job title, it identifies classes that:
• Provide second level supervision over supervisory staff. • Assume full line and functional management responsibility for the activities of a section within a major division.
• Assume responsibility for the development and implementation of section goals, objectives, policies, and priorities.
• Assume responsibility for the preparation and administration of an assigned section budget.
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CAPTAIN (Police)-- Where the word "Captain" appears in a job title, it identifies classes that:
• Assume full line and functional management responsibility for the activities of a major division including multiple, varied functions.
• Assume responsibility for the development and implementation of division goals, objectives, policies, and priorities.
• Assume responsibility for the preparation and administration of an assigned division budget.
• Assume significant responsibility for a variety of divisional personnel activities including performance evaluations, training, selections, and disciplinary actions.
DIRECTOR OR CHIEF -- Where the word "Director" or “Chief” appears in a job title, it denotes the administrative head of a major department.
• Assume responsibility for multiple divisions.
• Assume responsibility for the development and implementation of department goals, objectives, policies and priorities.
• Assume responsibility for preparation and administration of department budget.
• Provide supervision over management staff.
EXCEPTIONS TO TITLING GUIDELINES
At times, a title has been recommended that uses terminology that may appear inconsistent with the recommended titling guidelines. The recommended title in these instances conforms to titles used conventionally within the respective industry, trade or profession or past history within the City (e.g. City Clerk, Building Official). Nothing in this report will preclude the City from using working titles in individual employees' day-to-day business activities.
CLASS SPECIFICATIONS FORMAT
The class specifications for the proposed job classes as outlined in this report are descriptive and explanatory in defining classes. Each class specification may contain all or part of the following information:
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Class Title - The class title is a brief and descriptive designation of the type of work performed. The class title on payroll, budgets, personnel reports and other official forms and reports dealing with positions or personnel will provide a common reference to the position. It should be understood that the class title is selected to serve this purpose and is not to be construed as limiting the use of working titles.
Definition - This section is a general description of the work and includes a brief, concise definition of the primary responsibilities assigned to positions in the class.
Distinguishing Characteristics - This section describes the level of work, often in relation to higher or lower classes in the same series.
Supervision Received and Exercised - This section describes the level of supervision received and exercised by positions in the class. For a definition of the terms used to denote levels of supervision, see the next part of this section.
Examples of Duties - This section is intended to enable the reader to obtain a more complete concept of the actual work performed by positions allocated to the class and typical tasks which are common to positions of the class are listed. These examples show, further, the range of duties performed by positions in the class. The list is descriptive, but not limiting, and is not intended to describe all the work performed by all positions allocated to the class. This section merely serves to illustrate the more typical portions of the work. The statement "Performs related duties as assigned" is included in all class specifications to provide flexibility to management in assigning duties.
Qualifications - This section lists those knowledge and abilities that the duties of the class require and that applicants for positions in the class at a minimum must possess to be qualified.
Also included are the desirable levels of experience and education and/or training most likely to produce the desired knowledge and abilities. It should be stressed that this section does not in any way refer to the qualifications of present employees.
Personal characteristics commonly required of all employees, such as honesty, industry, freedom from habitual use of intoxicating beverages to excess or drug addiction, should not be listed since they are to be implied as required qualifications for all classes.
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License and/or Certifications - In certain classifications, legal or special provisions require possession of a specific license or certification issued by a Board of Licensure as a condition of employment or continued employment. These requirements will appear on the class specification under the section entitled License and /or Certifications.
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City of Sebastopol - 2025 Classification and Compensation Study Page 15
CLASSIFICATION SPECIFICATION FORMAT
CITY OF SEBASTOPOL
CLASS TITLE
DEFINITION
DISTINGUISHING CHARACTERISTICS
SUPERVISION RECEIVED AND EXERCISED
EXAMPLES DUTIES
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
QUALIFICATIONS
Knowledge of:
Ability to:
Education and Experience:
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Education:
Experience:
License and/or Certifications:
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DEFINITIONS OF LEVELS OF SUPERVISION
The following terms may be used to denote the levels of supervision received and exercised by positions in the various classes of work:
DIRECT SUPERVISION - The basic characteristics of direct supervision are the assignment of tasks; the observance, review, and evaluation of performance; the administration of line personnel functions (e.g., selection, discipline, grievances, privileges); and responsibility for the worker, as well as the work. The gradations of direct supervision are described below in terms of supervision received by employees.
• Immediate Supervision - The employee works in the presence of his/her supervisor or in a situation of close control and easy reference. Work assignments are given with explicit instructions or are so routinized that few, if any, deviations from established practice are made without checking with the supervisor. This type of supervision generally is exercised over the entry level in a series.
• General Supervision - Assigned duties require the exercise of judgment or choice among possible actions, sometimes without clear precedents and with concern for the consequences of the action. The employee may or may not work in proximity to his/her supervisor. This type of supervision typically pertains to the journey levels in a technical, clerical, or maintenance class series and entry level of professional classes.
• Direction - The employee receives general instructions regarding the scope of and approach to projects or assignments, but procedures and techniques are left to the discretion of the employee. This category is usually applied to advanced journey level technical, clerical, and maintenance classes in which employees are expected to operate with a reasonable degree of independence and journey level of professional classes.
• General Direction -- The employee is responsible for a program or function(s) and is expected to carry out necessary activities without direction except as new or unusual circumstances require. This category is usually reserved for supervisory positions or section heads and division.
• Administrative Direction -- The employee has broad management responsibility for a large program or set of related functions. Administrative direction is usually Agenda Item Number 7
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City of Sebastopol - 2025 Classification and Compensation Study Page 17 • received in terms of goals; review is received in terms of results. This category is usually reserved for department heads.
• Policy Direction -- The employee has broad management responsibility for a department. Policy direction is usually received in terms of City-wide goals; review is received in terms of results. This category is usually reserved for the City Manager.
INDIRECT SUPERVISION -- Indirect supervision is characterized by some form of authority over the work of employees not under direct supervision. In other words, the "Supervisor" is responsible for the work but not for the worker. The descriptions above were written in relation to the employee under direct supervision; the following describes persons with responsibility for exercising indirect supervision:
• Technical Supervision - The "Supervisor" is responsible for prescribing procedures, methods, materials, and formats as a technical expert in a specialty.
He/she may produce or approve specifications, guides, lists, or directions.
He/she may give direction to employees, but usually on "how" and "why", and does not assign tasks or observe and evaluate performance. "Technical supervision" is related to an occupational specialty or function--not to specified employees.
• Functional Supervision - The "Supervisor" is responsible for a project or recurrent activity which involves tasks performed by persons over whom he/she has authority to give direction in regard to that project, even though they are under the direct supervision of someone else. "Functional supervision" may include "technical supervision," but goes beyond it in that the supervisor schedules and assigns tasks, monitors progress, reviews results, evaluates the employee regarding area of assignment, and is the person responsible for the completed work product.
ALLOCATION FACTORS
Allocation factors are standards that are used to measure job requirements of individual positions. These factors can be compared in order to measure the similarities and differences among positions. The allocation factors used to develop the City of Sebastopol’s Classification Plan are:
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City of Sebastopol - 2025 Classification and Compensation Study Page 18 Decision Making
Scope and Complexity
Contact with Others Required by the Job
Supervision Exercised and Received
Knowledge, Skills and Abilities
These criteria are briefly defined below:
Decision Making
This standard consists of (a) the decision making responsibility and degree of independence or latitude that is inherent in the position and (b) the impact of the decisions.
Scope and Complexity
This standard defines the breadth and difficulty of the assigned function or program responsibility inherent in the classification.
Contact with Others Required by the Job
This standard measures (a) the types of contacts and (b) the purpose of the contacts.
Supervision Received and Exercised
This standard describes the level of supervision received from others and the nature of supervision provided to other workers. It relates to the independence of action inherent in a position.
Knowledge, Skills and Abilities
This standard defines the knowledge, skills and abilities necessary to perform assigned responsibilities.
These allocation factors are carefully and consistently applied during the analysis of each position included in the scope of the study. They are then compared with the same elements in positions that involve similar kinds of work. Not all factors will be as pertinent to all positions and each factor is analyzed in accordance with the importance of that particular factor to the kind of job under study. Consideration of these allocation factors leads to the identification of various classes. More specifically, positions are typically divided first into classification families and series that involve the same kind of work and then subdivided into classes based on levels of responsibility within each group.
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City of Sebastopol - 2025 Classification and Compensation Study Page 19 It should be noted that positions are classified according to the nature and kind of duties assigned to the position. The assignment of additional duties of a similar nature to a position does not justify a higher classification. Redistributing work or adding employees, not by reclassifying existing positions, properly solves problems of excessive workload.
The City currently has the classifications of Administrative Technician, Senior Administrative Assistant, and Planning Technician. It is recommended that the classifications be merged into a broad Administrative Technician classification to allow for maximum flexibility as the positions perform hybrid type duties in support of City operations at a similar level. For instance, the Administrative Technician in Finance supports finance, utility billing and human resources activities. The Senior Administrative Assistant supports both Building and Safety and the Fire Department.
With respect to the classifications within Public Works, title changes have been recommended with the Assistant Public Works Superintendent changed to Public Works Operations Supervisor, as the City no longer has a Public Works Superintendent. In addition, there are currently multiple classifications of Senior Maintenance Worker based on assignment. The consultant has recommended a single broad classification to encompass all assignments. For the Laborer, Maintenance Worker 1, and Maintenance Worker 2, the titles of Public Works Assistant, Public Works Maintenance Worker I, and Public Maintenance Worker II have been recommended.
The consultant has also recommended a new classification of Deputy City Clerk I/II to be used to support the City Clerk’s Office in the future.
Lastly, with respect to the Police Department, the consultant has recommended that the Police Records and Support Services Manager be retitled to Police Support Services Manager and that the Police Communications Dispatcher title be changed to Public Safety Dispatcher, with an entry and journey level.
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SECTION III - CLASSIFICATION PLAN ALLOCATIONS
This section presents the preliminary classification plan for your review. As such, it includes a proposed classification list.
ALLOCATION OF POSITIONS TO CLASSES
Each position included in the scope of the study has been allocated to an appropriate class within the recommended classification plan. The allocation list has been in Appendix A. It should be noted that changes in titles do not necessarily represent a major change in duties or responsibilities. In the same vein, the retention of a job title currently in use does not always indicate that the job specification for that class will remain unchanged.
CLASS LIST
The proposed classification plan includes the following classes:
City Manager
City Manager
Assistant City Manager
City Clerk
City Clerk
Deputy City Clerk I/II
Administrative Services
Administrative Services Director
Accountant/Analyst
Accountant I/II
Community Development
Community Development Director
Chief Building Official
Assistant/Associate Planner
Police
Police Chief
Police Captain
Police Lieutenant
Police Sergeant
Police Officer
Police Officer Trainee
Police Support Services Manager
Police Community Services and Evidence Technician
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City of Sebastopol - 2025 Classification and Compensation Study Page 21 Public Safety Dispatcher I/II
Public Works
Director of Public Works/City Engineer
Public Works Operations Supervisor
Senior Public Works Maintenance Worker
Public Works Maintenance Worker II
Public Works Maintenance Worker I
Public Works Maintenance Assistant
Engineering Technician I/II
Citywide
Administrative Technician
Management Analyst I/II
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City of Sebastopol - 2025 Classification and Compensation Study Page 22
SECTION IV - CLASS SPECIFICATIONS
Bryce Consulting has developed class specifications describing the classes recommended in the preceding section. These specifications are written to be general descriptions of the main focus of the assigned duties and responsibilities and are not inclusive of every task assigned to a position. For a general explanation of the format of the class specifications refer to Section II of this report. The complete job descriptions have been provided to the City under separate cover.
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City of Sebastopol - 2025 Classification and Compensation Study Page 23 SECTION V – COMPENSATION SURVEY PARAMETERS
This section of the report presents the compensation survey parameters and includes:
• Labor market employers and survey classes
• Survey scope
• Survey methodology
SURVEY EMPLOYERS
The overall objective in selecting survey employers is to define as accurately as possible the City’s "Labor Market.” A labor market consists of those employers with whom the City might compete with for employees. The criteria typically utilized in identifying those employers include the following:
• EMPLOYER SIZE - As a general rule, the more similar employers are in size and complexity, the greater the likelihood that comparable positions exist within both organizations. Specifically, agencies of similar size to the City are likely to have departmental structures and organization of positions more similar to the City than organizations that are significantly larger or smaller in size. • GEOGRAPHIC PROXIMITY - Geographic proximity is another factor utilized in identifying an appropriate labor market. This factor is particularly important because it identifies those employers that the City must directly compete with to recruit and retain quality staff.
• NATURE OF SERVICES PROVIDED - As a general rule similar organizations are selected as survey employers, because they provide similar services. This is important for the following reasons:
• Employers who provide similar services are most likely to compete with one another for employees.
• These employers are most likely to have comparable jobs. • These employers are most likely to have similar organizational characteristics.
Table 1 provides the survey agencies recommended by the consultant based on the considerations provided on the previous page. Sonoma County was also included as a survey agency.
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City of Sebastopol - 2025 Classification and Compensation Study Page 24 Agency County GF Budget FTE Population Miles from
Sebastopol
Police Water
Distribution
Wastewater
Collection
Sebastopol Sonoma $15 47 7,380 --- X X X
Cloverdale Sonoma $10.3 45 8,825 24 X X X
Corte Madera Marin $24.3 32 9,947 39 Central Marin ---- X Cotati Sonoma $10.4 49 7,430 42 X X X
Healdsburg Sonoma $19 146 11,137 22 X X X
Mill Valley Marin $36.3 150 13,792 45 X ---- X
Rohnert Park Sonoma $62.5 241 44,546 10 X (Combined
with Fire)
X X
Sausalito Marin $21 102 7,021 47 X ---- X
St. Helena Marin $20 92 5,272 27 X X X
Sonoma Sonoma $27 44 10,532 27 Sheriff X ---
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City of Sebastopol - 2025 Classification and Compensation Study Page 25
SURVEY CLASSES
Survey classes are a representative sample of all classes within the City’s classification plan and provide a reference point for the subsequent salary determinations of the classifications not surveyed or where insufficient data is collected. The number of classifications selected to survey is somewhat dependent on the number of classifications a particular agency has within their classification plan. For instance, a smaller agency may have nearly all of the classifications surveyed while a larger organization may have only one-third to one-half of the classifications within their organization surveyed, as larger organizations often have stronger internal relationships between classifications; whereas a smaller organization may face challenges in developing internal ties due to the limited number of similar classifications. Survey classifications should generally be selected utilizing the criteria outlined below.
• Survey classifications should have a significant relationship to other classes in their occupational group. This ensures that they will make good reference points in relating and establishing salaries for other classes within their occupational group.
• Survey classifications should be reasonably well known and able to be clearly and concisely described. This enables the consultant to more easily communicate with survey employers in establishing accurate comparability for the survey classes.
• Survey classifications should have counterparts that can readily be found in other agencies so that sufficient compensation data can be gathered.
Table 2 displays the survey classifications based on the above criteria.
SURVEY CLASSIFICATIONS
TABLE 2
Accountant-Analyst
Assistant City Manager
Accountant II
Administrative Services Director
Administrative Technician
Associate Planner
Chief Building Official
City Clerk
City Manager
Community Development Director
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City of Sebastapol – Classification and Compensation Plan Page 26
SURVEY CLASSIFICATIONS
TABLE 2
Deputy City Clerk
Engineering Technician II
Management Analyst II
Police Captain
Police Chief
Police Community Services and Evidence Technician
Police Officer
Police Records and Support Services Manager
Police Sergeant
Public Safety Dispatcher II
Public Works Director/City Engineer
Public Works Maintenance Assistant
Public Works Maintenance Worker II
Public Works Operations Supervisor
Senior Public Works Maintenance Worker
SURVEY SCOPE
The scope of the survey included the labor market agencies presented in this report. The data collected for each survey classification included:
• Title of comparable class
• Minimum and maximum monthly salary
• Employer pick-up of the employee contribution for retirement (new Classic tier) • Employer contribution towards deferred compensation
• Longevity Pay at Year 10
• Education/Certification Pay
• Employer contribution towards cafeteria plan, the most expensive health, dental, and vision insurance plan
• Employer paid life insurance
• Employer paid long term disability insurance
• Social Security practices
• Retiree Health Savings Account contribution
• Employee share of employer cost of retirement
• Date and amount of last and next cost of living increase • Retirement practices
• Retiree health benefit information
• Paid leave (vacation, sick leave, holidays, administrative/management leave) Agenda Item Number 7
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City of Sebastapol – Classification and Compensation Plan Page 27 • Vacation leave cash out during active employment
• Administrative/management leave cash out during active employment • Short Term Disability and EAP policies
Benefit data was collected for newly hired employees, unless otherwise noted, and is effective January 2025. It should be noted that the compensation data for POA was collected and submitted to the City in November.
SURVEY METHODOLOGY
The survey methodology utilized by Bryce Consulting included:
• The consultants utilized the survey agencies’ websites, where available, to collect base salary data and to collect and compare job descriptions, organization charts and position allocation lists to determine comparability. • A survey sent to the labor market employer with detailed questions for collecting the salary data.
• The consultants contacted the survey agencies to gain clarification and/or collect additional information regarding the classifications and salary and benefit data.
In addition to the collection of compensation data, careful efforts were made to document the full range of duties and requirements of all job classes as comparable to the City’s corresponding survey classes. This included the collection of:
• Reporting relationships
• Functional areas of responsibility
• The class's relationship to other classes in the series The data was analyzed to produce the labor market median for each classification using maximum base salary, total cash and total compensation. The City’s position was then compared to the labor market, for each survey classification, which produced the percentage the City is above or below the labor market for maximum base salary, total cash, and total compensation.
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City of Sebastopol - 2025 Classification and Compensation Study Page 28 SECTION VI – COMPENSATION SURVEY RESULTS
This section of the report presents the compensation survey findings with respect to compensation. Table 3 displays the comparability for each survey classification. It should be noted that those classifications with three or fewer matches are reported as insufficient data, and it is not recommended that those classifications be surveyed in the future studies due to limited comparability.
TABLE 3
COMPARABILITY
Survey Classifications Number of Comparable Matches
Accountant-Analyst 2*
Assistant City Manager 5
Accountant II 8
Administrative Services Director 9
Administrative Technician 8
Associate Planner 9
Chief Building Official 8
City Clerk 7
City Manager 10
Community Development Director 8
Deputy City Clerk 3
Engineering Technician II 8
Management Analyst II 6
Police Captain 3
Police Chief 7
Police Community Services and Evidence
Technician 7
Police Officer 8
Police Records and Support Services Manager 0*
Police Sergeant 8
Public Safety Dispatcher II 6
Public Works Director/City Engineer 10
Public Works Maintenance Assistant 1*
Public Works Maintenance Worker II 10
Public Works Operations Supervisor 6
Senior Public Works Maintenance Worker 7
*Insufficient Data – Fewer than 3 matches
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City of Sebastopol - 2025 Classification and Compensation Study Page 29
BASE SALARY SURVEY RESULTS
The data has been organized into a number of tables that summarize the City’s relationship to the labor market for each class. The detailed compensation survey datasheets are presented in Appendix B of this report. Table 4 summarizes, for each classification, how the City’s base salaries compare to the labor market. The following data is presented:
• Title of the City’s classification.
• The City’s current maximum base salary.
• The labor market median maximum monthly base salary.
• Percentage the City’s maximum base salary is above or below the median of the labor market.
TABLE 4
SUMMARY OF BASE SALARY
Survey Classification
Sebastopol
Maximum Base
Salary
Labor Market
Median Base Salary
% Sebastopol Is
Above or Below
Labor Market
Median
Accountant-Analyst $9,161 Insuff Data ---
Assistant City Manager $15,081 $19,982 -32.50%
Accountant II $8,747 $9,062 -3.61%
Administrative Services
Director $14,665 $16,839 -14.82%
Administrative Technician $8,616 $7,424 13.84%
Associate Planner $9,526 $9,693 -1.76%
Chief Building Official $12,271 $13,205 -7.61%
City Clerk $13,705 $11,897 13.19%
City Manager $20,417 $22,636 -10.87%
Community Development
Director $15,878 $17,686 -11.38%
Deputy City Clerk Market Check $8,202 Market Check
Engineering Technician II $7,833 $7,964 -1.68%
Management Analyst II $8,616 $9,494 -10.18%
Police Captain $12,889 $16,831 -30.58%
Police Chief $16,872 $19,084 -13.11%
Police Community Services
and Evidence Technician $6,020 $6,675 -10.88%
Police Officer $8,561 $9,822 -14.73%
Police Records and Support
Services Manager $7,817 Insuff Data ---
Police Sergeant $10,002 $12,259 -22.56%
Public Safety Dispatcher II $6,542 $7,284 -11.33%
Public Works Director/City $16,872 $17,972 -6.52%
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City of Sebastopol - 2025 Classification and Compensation Study Page 30 TABLE 4
SUMMARY OF BASE SALARY
Survey Classification
Sebastopol
Maximum Base
Salary
Labor Market
Median Base Salary
% Sebastopol Is
Above or Below
Labor Market
Median
Engineer
Public Works Maintenance
Assistant $4,718 Insuff Data ---
Public Works Maintenance
Worker II $7,359 $6,954 5.51%
Public Works Operations
Supervisor $10,676 $9,576 10.30%
Senior Public Works
Maintenance Worker $8,992 $7,530 16.26%
TOTAL CASH SURVEY RESULTS
Total cash represents the maximum base salary, plus the employee’s share of retirement paid by the agency, the employer’s contribution towards deferred compensation, longevity pay at Year 10, and education/certification pay. Table 5 displays, for each classification, how the City compares to the labor market to total cash. The following data is presented:
• Title of the City’s classification.
• The City’s current total cash for each classification. • The labor market median for total cash.
• Percentage the City’s total cash is above or below the median of the labor market.
TABLE 5
SUMMARY OF TOTAL CASH
Survey Classification
Sebastopol Total
Cash
Labor Market
Median Total Cash
% Sebastopol Is
Above or Below
Labor Market
Median
Accountant-Analyst $9,527 Insuff Data ---
Assistant City Manager $17,693 $20,182 -14.07%
Accountant II $9,096 $9,112 -0.17%
Administrative Services
Director $15,252 $17,039 -11.72%
Administrative Technician $8,961 $7,594 15.25%
Associate Planner $9,907 $9,743 1.65%
Chief Building Official $12,762 $13,471 -5.56%
City Clerk $14,253 $12,117 14.99%
City Manager $21,584 $22,821 -5.73%
Community Development $16,513 $18,267 -10.62%
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City of Sebastopol - 2025 Classification and Compensation Study Page 31 TABLE 5
SUMMARY OF TOTAL CASH
Survey Classification
Sebastopol Total
Cash
Labor Market
Median Total Cash
% Sebastopol Is
Above or Below
Labor Market
Median
Director
Deputy City Clerk Market Check $8,543 Market Check
Engineering Technician II $8,146 $8,187 -0.50%
Management Analyst II $8,961 $9,841 -9.82%
Police Captain $13,759 $17,126 -24.47%
Police Chief $17,547 $19,418 -10.66%
Police Community Services
and Evidence Technician $6,261 $7,009 -11.95%
Police Officer $9,503 $10,639 -11.96%
Police Records and Support
Services Manager $8,130 Insuff Data ---
Police Sergeant $11,102 $13,443 -21.09%
Public Safety Dispatcher II $7,523 $7,881 -4.76%
Public Works Director/City
Engineer $17,547 $18,715 -6.65%
Public Works Maintenance
Assistant $5,378 Insuff Data ---
Public Works Maintenance
Worker II $8,390 $7,271 13.33%
Public Works Operations
Supervisor $11,397 $9,890 13.22%
Senior Public Works
Maintenance Worker $10,251 $7,989 22.07%
TOTAL COMPENSATION SURVEY RESULTS
Total compensation represents the total cash elements, plus the employer’s contribution towards cafeteria, health, dental, vision, life and long term disability insurance, the employer’s contribution towards social security, the employer’s contribution towards retiree health savings account, less the employer’s share of retirement paid by the employee. Table 6 displays, for each classification, how the City compares to the labor market with respect to total compensation. The following data is presented:
• Title of the City’s classification.
• The City’s current total compensation for each classification. • The labor market median for total compensation.
• Percentage the City’s total compensation is above or below the median of the labor market.
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City of Sebastopol - 2025 Classification and Compensation Study Page 32 TABLE 6
SUMMARY OF TOTAL COMPENSATION
Survey Classification
Sebastopol Total
Compensation
Labor Market
Median Total
Compensation
% Sebastopol Is
Above or Below
Labor Market
Median
Accountant-Analyst $12,629 Insuff Data ---
Assistant City Manager $20,899 $23,613 -12.99%
Accountant II $12,191 $11,942 2.04%
Administrative Services
Director $18,450 $20,946 -13.53%
Administrative Technician $12,053 $10,750 10.81%
Associate Planner $13,015 $12,835 1.38%
Chief Building Official $15,918 $16,825 -5.69%
City Clerk $17,435 $14,877 14.67%
City Manager $24,882 $26,119 -4.97%
Community Development
Director $19,732 $21,068 -6.77%
Deputy City Clerk Market Check $10,794 Market Check
Engineering Technician II $11,225 $11,055 1.51%
Management Analyst II $12,053 $12,990 -7.77%
Police Captain $16,926 $20,483 -21.02%
Police Chief $20,784 $22,560 -8.55%
Police Community Services
and Evidence Technician $9,248 $10,158 -9.85%
Police Officer $12,337 $13,555 -9.87%
Police Records and Support
Services Manager $11,130 Insuff Data ---
Police Sergeant $13,919 $15,992 -14.89%
Public Safety Dispatcher II $10,514 $11,178 -6.31%
Public Works Director/City
Engineer $20,784 $21,603 -3.94%
Public Works Maintenance
Assistant $8,402 Insuff Data ---
Public Works Maintenance
Worker II $11,460 $10,265 10.43%
Public Works Operations
Supervisor $14,525 $13,252 8.76%
Senior Public Works
Maintenance Worker $13,350 $11,020 17.45%
RELATIONSHIP TO THE MARKET
On average, the City is 6.91% below market for maximum base salary, 3.30% below the labor market for total cash, and 2.81% below market for total compensation.
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City of Sebastopol - 2025 Classification and Compensation Study Page 33
MISCELLANEOUS BENEFIT DATA
Appendix C presents the miscellaneous benefit data that was collected including cost of living retirement practices, education/certification pay, retiree health benefits, paid leave, and other policies.
COST OF LIVING INCREASE- APPENDIX C – TABLE 1
The City’s last cost of living increase was 5% in January of 2025 for SEIU and 3% for Unrepresented in July 2023.
With respect to the survey agencies, two received a cost of living increase in 2025 ranging from 2% to 2.5%. Eight of the agencies are scheduled to receive a cost of living increase later in 2025 ranging from 2.5% to 4%.
RETIREMENT PRACTICES – APPENDIX C – TABLE 2
With respect to retirement practices, the City has a CalPERS retirement plan with a miscellaneous benefit of 2% @ 55 and a safety benefit of 3% @ 50. The City’s formula for miscellaneous is Single Highest Year and Highest Three Years for safety.
With respect to the survey agencies, nine of the responding agencies participate in CalPERS and one is a 1937 Act agency. For miscellaneous classes, five have a benefit of 2% @ 55, three have 2% @ 60, one have 2.5% @ 55, and one has 3% @ 60. Six have a formula of Single Highest Year and four have Highest Three Years. For safety, three have a benefit of 3% @ 55, three have 2% @ 50, and two have 3% @ 50. Six have a formula or Highest Three Years and two have Single Highest Year.
CERTIFICATION PAY – APPENDIX C – TABLE 3
The City provides certification and education pay depending on bargaining group with the details provided in Table 3 of Appendix C.
Seven of the survey agencies provide some level of certification and/or education pay, varying by classification as provided in Table 3 of Appendix C.
RETIREE MEDICAL BENEFITS – APPENDIX C – TABLE 4
The City does not contribute to a Retiree Health Savings Account or to post-employment retiree health benefits.
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City of Sebastopol - 2025 Classification and Compensation Study Page 34 With respect to the survey agencies, four contribute to a Retiree Health Savings Plan with the amount varying by agency and bargaining group. Two of the responding agencies contribute the PEMHCA minimum for post-employment retiree health benefits.
LEAVE BENEFITS – APPENDIX C – TABLE 5
The City provides 120 hours of vacation at year 1; 144 hours at year 5; 144 hours at year 10; and 192 hours with 15 years or more. In addition, the City provides 120 hours of sick leave with an unlimited accrual, 15 holidays, with the City Manager receiving 17, and 100 hours of administrative leave for unrepresented employees and department heads and 120 hours for the Assistant City Manager and City Manager.
One agency provides paid time off whereby vacation and sick leave are combined. For those with a separate leave bank, the labor market average for vacation accrual is 95 -107 hours at year 1; 121 -133 hours at year 5; 151 - 160 hours at year 10; 174 - 181 hours at year 15; and 192 - 196 hours at year 20, depending on bargaining unit. The majority of the agencies provide 96 hours of sick leave. The labor market average for holidays is 14 with all 10 agencies providing administrative, management or personal leave ranging from 8 – 160 hours depending on bargaining unit and/or classification.
VACATION AND ADMINISTRATIVE/MANAGEMENT LEAVE CASH OUT APPENDIX C – TABLE 6 The City allows SEIU, unrepresented and department heads to cash out up to 100 hours of vacation per year. The City Manager can cash out any vacation balance in excess of three times the accrual rate. The Assistant City Manager can cash out 20 hours or transfer 40 hours of vacation to a deferred compensation bank.
The City allows unrepresented staff to cash out a maximum of 40 hours of administrative leave, the City Manager to cash out 100%, and the Assistant City Manager to cash out up to 40 hours.
Seven of the survey agencies allow vacation to be cashed out and three allow administrative leave to be cashed out; however, the details vary by classification as displayed in Table 6 of Appendix C.
SHORT TERM DISABILITY AND EAP – APPENDIX C- TABLE 7
The City pays for short-term disability as well as an employee assistance program.
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City of Sebastopol - 2025 Classification and Compensation Study Page 35 Three of the responding agencies also pay for short-term disability and all pay for an employee assistance program.
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City of Sebastopol - 2025 Classification and Compensation Study Page 36 SECTION VII – SALARY SETTING METHODOLOGY
This section of the report presents the salary setting methodology and salary recommendation guidelines for City classes, should the City bring the classifications to the labor market median for total compensation. Implementation is subject to Council direction, what the City can afford, and the result of negotiations.
SALARY SETTING METHODOLOGY
In setting salaries for the City, Bryce Consulting has applied consistent compensation principles and practices typically utilized in the public sector as outlined below:
1. The median of the maximum labor market salary adjusted for benefits is used to set the top of the range for the City’s benchmark classification salary.
2. The adjusted labor market median is placed on the closest salary range of the City’s salary matrix (Appendix D).
3. Classes not surveyed or where insufficient data was collected are then set to the benchmarks using internal relationship guidelines typically utilized by local government agencies:
• Approximately 10% between entry and journey level classes in a series. • Approximately 10% between journey and advanced journey level classes in a series.
• A minimum of 15% between first line supervisor and highest level supervised.
As a practical matter, there could be occasions when market data will skew internal alignments. In those cases, internal alignments may take precedence over market data.
SALARY RECOMMENDATIONS
Using the above methodology, Bryce Consulting prepared salary recommendations for all City classes. The recommended salary plan has been included in Appendix E. The salary recommendations bring the classifications to the market median; however, it will be the at the City’s discretion to determine if and how the recommendations are implemented. For instance, some organizations will immediately bring the classifications to market and other agencies will either place a cap on the increase or phase it in based on ability to pay. It should Agenda Item Number 7
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City of Sebastopol - 2025 Classification and Compensation Study Page 37 be noted that if a classification is within 5% of market, no change has been recommended as the classification is considered consistent with market.
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APPENDIX A
ALLOCATION LIST
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Appendix A City of Sebastopol
Allocation List
Department Current Classification Classification Concept Recommended Classification City Administration City Manager Chief Executive City Manager City Administration Assistant City Manager/City Clerk Assistant Chief Executive Assistant City Manager City Administration City Clerk Department Head City Clerk City Administration New Entry/Journey Administrative Deputy City Clerk I/II Administrative
Services Administrative Services Director Department Head Administrative Services Director Administrative
Services Accountant/Analyst Journey Professional Accountant/Analyst Administrative
Services Accountant Journey Professional Accountant II
Administrative
Services Administrative Technician Journey Technical Administrative Technician Community
Development Community Development Director Department Head Community Development Director Community
Development Associate Planner Journey Professional Associate Planner Community
Development Planning Technician Entry/Journey Professional Management Analyst I/II Building Chief Building Official Division Head Chief Building Official Building/Fire Senior Administrative Assistant Journey Technical Administrative Technician Police Police Chief Department Head Police Chief
Police Police Captain Division Manager Police Captain
Police Police Lieutenant Section Head Police Lieutenant Police Police Sergeant Supervisor Police Sergeant
Police Police Sergeant Supervisor Police Sergeant
Police Police Sergeant Supervisor Police Sergeant
Police Police Sergeant Supervisor Police Sergeant
Police Police Officer Journey Technical Police Officer
Police Police Officer Journey Technical Police Officer
Police Police Officer Journey Technical Police Officer
Police Police Officer Journey Technical Police Officer
Police Police Officer Journey Technical Police Officer
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Appendix A City of Sebastopol
Allocation List
Department Current Classification Classification Concept Recommended Classification Police Police Officer Journey Technical Police Officer
Police Police Officer Trainee Trainee Police Officer Trainee Police
Police Records and Support
Services Manager Section Head Police Support Services Manager Police
Police Community Services and
Evidence Technician Journey Technical
Police Community Services and
Evidence Technician
Police
Police Communications
Dispatcher Journey Technical Public Safety Dispatcher II Police
Police Communications
Dispatcher Journey Technical Public Safety Dispatcher II Police
Police Communications
Dispatcher Journey Technical Public Safety Dispatcher II Police
Police Communications
Dispatcher Journey Technical Public Safety Dispatcher II Public
Works/Engineering
Director of Public Works/City
Engineer Department Head
Director of Public Works/City
Engineer
Public
Works/Engineering
Assistant Public Works
Superintendent Supervisor
Public Works Operations
Supervisor
Public
Works/Engineering Management Analyst Journey Technical Administrative Technician Public
Works/Engineering Engineering Technician I/II Entry/Journey Professional Engineering Technician I/II Public
Works/Engineering
Senior Maintenance Worker-Water
Systems Treatment Operations Advanced Journey Maintenance Senior Public Works Maintenance
Worker
Public
Works/Engineering
Senior Maintenance Worker
Sanitary Sewer Op Advanced Journey Maintenance
Senior Public Works Maintenance
Worker
Public
Works/Engineering Senior Maintenance Worker Advanced Journey Maintenance Senior Public Works Maintenance
Worker
Public
Works/Engineering
Senior Parks and Facilities
Maintenance Worker 3 Advanced Journey Maintenance
Senior Public Works Maintenance
Worker
Public
Works/Engineering Maintenance Worker 2 Journey Maintenance Public Works Maintenance Worker
II
Public
Works/Engineering Maintenance Worker 2 Journey Maintenance Public Works Maintenance Worker
II
Public
Works/Engineering Maintenance Worker 1 Entry Maintenance Public Works Maintenance Worker
I
Public
Works/Engineering Laborer Trainee Maintenance
Public Works Maintenance
Assistant
Public
Works/Engineering Laborer Trainee Maintenance
Public Works Maintenance
Assistant
Public
Works/Engineering Laborer Trainee Maintenance
Public Works Maintenance
Assistant
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City of Sebastopol
ACCOUNTANT I/II
DEFINITION:
To perform a variety of professional accounting and program support duties in the areas of utility billing, bank reconciliation, accounts payable, accounts receivable, cash receipts, project accounting, fixed assets, general ledger, and investments, depending on assignment, in accordance with generally accepted principles of accounting and auditing.
DISTINGUISHING CHARACTERISTICS:
Accountant I - This is the entry level class in the Accountant series. Positions in this class typically require little directly related work experience. The Accountant I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under close supervision while learning job tasks, progressing to relatively less supervision as procedures and processes of assigned area of responsibility are learned.
Accountant II - This is the journey level class in the Accountant series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive relatively less instruction or assistance and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level once the incumbent meets the qualification standards of the II level, demonstrates an ability to perform the full scope of the work, otherwise meets performance standards, and any assessment requirements to move to the II level.
SUPERVISION RECEIVED AND EXERCISED:
Accountant I
Receives general supervision from the Administrative Services Director.
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City of Sebastopol
Accountant I/II
Accountant II
Receives direction from the Administrative Services Director.
EXAMPLES OF DUTIES:
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Participate in maintaining the City's General Ledger and special funds, including setting up accounts and preparing and processing standard monthly and special journal entries; review entries for accuracy of account numbers and respond to staff and department questions about appropriate accounts for charges of expenses; analyze, verify and reconcile accounts and record and process adjusting entries; perform the reconciliation of City bank accounts and the resolution of discrepancies.
• Prepare, file, and submit various schedules, allocations, requests for reimbursement, and reports to internal customers and local, state, and federal agencies; access, analyze, and reconcile data from a variety of sources; prepare special reports for management; maintain encumbrance and retention schedules; prepare reconciliations for periodic auditing and year-end processing; answer questions about processes and procedures to employees, supervisors, and managers.
• Prepare monthly and annual financial reports.
• Participate in debt service accounting for the City’s bonds, including accruals for payment of principal and interest and the reconciliation of accounts. • Provide support in maintaining and ensuring Citywide adherence to internal control procedures and accounting standards.
• Assist in maintaining and updating the inventory of City fixed assets and the systems and reports connected with fixed assets.
• Organize and maintain various files, forms and other financial documents; assist in the maintenance and security of cash and financial records. • May assist in the development and preparation of all Citywide budget, providing information, projecting budget expenditures, and performing financial analyses. • Provide information and assistance to departments on accounting and financial reporting issues.
• Prepare a variety of special financial reports as needed and perform research studies, account analysis and special projects as assigned by management. • Evaluate current procedures and provide recommendations to supervisor.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
Accountant I/II
• Manage municipal water and sewer billing process and business license questions for the public, serve as a backup when required on City phones and at the public counter; make effective referrals when indicated to appropriate City departments and other agencies.
• Respond to Public Record Requests.
• Assist in the implementation and upgrades of accounting related software and development of related procedures.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
QUALIFICATIONS:
Accountant I
Knowledge of:
• Principles and practices of generally accepted accounting practices including generally accepted accounting principles, Governmental Accounting Standards Board standards, and grant guidelines.
• Principles and practices of cost accounting; internal control and audit principles and practices.
• Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Learn to apply accounting principles to accounting transactions and financial reports.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze financial data, workpapers, reports and special projects; identify and interpret technical and numerical information; observe and problem-solve operational and technical policy and procedures.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
Accountant I/II
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. • Learn to use automated financial management systems.
• Learn to accurately use the City’s Chart of Accounts, financial accounting system, understanding of fund accounting, and maintenance and reconciliation of general ledger accounts.
• Learn governmental accounting principles and practices, including fund accounting.
• Examine and verify a wide variety of financial documents and reports. • Perform complicated mathematical calculations and analyses. • Prepare a variety of financial statements, reports, and analyses. • Understand and carry out oral and written instructions and prioritize workload to meet deadlines.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Possession of the equivalent of a bachelor’s degree from an accredited college or university with major coursework in Accounting, Finance, Business Administration, or another field of study applicable to the responsibilities and requirements of this job class.
Experience:
Two years of progressively responsible technical accounting experience.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
Accountant I/II
Accountant II
In addition to the qualifications for the Accountant I:
Knowledge of:
• Principles and practices of governmental accounting, auditing, and financial reporting including generally accepted accounting principles, Governmental Accounting Standards Board standards, and grant guidelines. • Pertinent local, State and Federal laws, rules and regulations, especially as related to accounting, auditing, and grants.
Ability to:
• Independently apply accounting principles to accounting transactions and financial reports.
• Monitor accounting activities relative to compliance with local, State, and federal requirements and professional standards.
• Assist in the review and implementation of new Governmental Accounting Standard Boards Standards.
• Understand and ensure proper governmental accounting principles and practices, including fund accounting.
Education and Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:
Education:
Possession of the equivalent of a bachelor’s degree from an accredited college or university with major coursework in Accounting, Finance, Business Administration, or another field of study applicable to the responsibilities and requirements of this job class.
Experience:
Two years of progressively responsible experience at a level comparable to an Accountant I with the City of Sebastopol.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
Accountant I/II
Working Conditions:
Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Positions may be required to work outside of normal business including evenings and weekends and travel is rare.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
ACCOUNTANT/ANALYST
DEFINITION:
To perform a variety of professional accounting and analysis duties including preparing monthly financial statements, performing financial analysis, cost analysis related to labor contract negotiations, payroll, bank reconciliation, account and fund reconciliation, journal entries, cash receipts, utility billing, business license, and grant administration; to assist with the development and monitoring of the City’s budget; and to perform other related finance and administrative duties as assigned.
DISTINGUISHING CHARACTERISTICS:
This is a single journey level class where employees within this class perform the full range of accounting and financial analysis duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED:
Receives direction from the Administrative Services Director.
Exercises technical and functional supervision over professional and technical staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Perform professional accounting and analytical work in the areas of Citywide budget development, monitoring and implementation and expense and revenue accounting.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Prepare financial and statistical statements, fiscal reports, fiscal and financial forecasts and projections, and financial reviews in accordance with Generally Accepted Accounting Principles (GAAP) and General Accounting Standards Board (GASB).
• Assist in coordinating the City budget process, including the preparation of budget instructions and budget documents.
• Forecast, analyze and monitor City revenues and expenditures throughout the year, ensuring compliance with adopted fiscal initiatives, financial policies, guidelines and procedures.
• Collect complex statistical, financial and operational data to prepare Citywide budget summaries.
• Participate in month-end and annual close of the City’s financial records; review and analyze relevant spreadsheets and the accuracy and appropriateness of adjusting and closing entries.
• Provide assistance during the annual audit by the City’s outside auditors; prepare schedules required for year-end audit.
• Prepare financial analyses, cost studies, and monthly, quarterly, and annual financial reports, and other special financial projects related to City funds or in support of City departments; may oversee the work of consultants. • Develop and recommend policy, procedures, and internal controls for customer service related to utility accounts and collection.
• Assist in the resolution of utility billing discrepancies, clarification of fee structures, or other customer service issues.
• Assist in the preparation of annual financial reports including, but not limited to, the City’s Comprehensive Annual Financial Report (CAFR); review, reconcile, and prepare notes to the financial statements, supporting work papers, reports and journal entries.
• Maintain and reconcile developer deposits and special deposits; maintain and update fuel inventory; prepare journal entries for eligible expenses. • Assist the Director in providing cost analyses required by management involved in labor negotiations.
• Implement changes in pay and benefits formulas after due consideration through a meet and confer and governing body approval processes. • Perform the City’s cash management and reconcile bank transactions and investments.
• Respond to special requests for financial data and analysis, provide information to other local, state, and federal agencies as requested. • Coordinate contracted services for the City’s Information Technology (IT) infrastructure; assist consultant with troubleshooting. • Provide technical assistance, lead direction, training, and work review to assigned staff; organize and assign work, set priorities, and follow up to ensure coordination and completion of assigned work; cover for staff in their absence.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Generally Accepted Accounting Principles (GAAP), General Accounting Standards Board (GASB), financial analysis, and research techniques. • Municipal accounting and budgetary principles, practices, operations, and procedures.
• Financial analysis, financial reporting, and report preparation. • Principles and practices of fund accounting.
• Project management principles and practices.
• Principles of payroll processing, management, and reporting. • Principles of cost and budgetary preparation, tracking, accounting, and analysis.
• Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Independently perform complex accounting and financial analysis duties. • On a continuous basis, know and understand all aspects of the job; intermittently analyze financial data, workpapers, reports and special projects; identify and interpret technical and numerical information; observe and problem-solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. • Apply accounting theory and expertise to work assignments.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Interpret and explain accounting policies and procedures. • Identify problems or issues and develop solutions.
• Review and verify the accuracy of financial data.
• Analyze, post, balance, and reconcile financial ledgers, reports, and accounts. • Maintain confidentiality.
• Understand and carry out oral and written instructions and prioritize workload to meet deadlines.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent of a bachelor’s degree from an accredited college or university with major coursework in Accounting, Finance, Business Administration or another field of study applicable to the responsibilities and requirements of this job class.
Experience:
Three years of progressively responsible experience in governmental accounting and financial analysis.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Working Conditions:
Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Positions may be required to work outside of normal business including evenings and weekends and travel is rare.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
ADMINISTRATIVE SERVICES DIRECTOR
DEFINITION:
To plan, organize, direct and review the activities and operations of the Administrative Services Department including finance, human resources, information technology; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager.
DISTINGUISHING CHARACTERISTICS:
The Administrative Services Director level recognizes positions that are singleposition and at the executive management level with duties that are administrative/managerial and highly complex in nature, involving highly technical functions. The incumbent has broad management authority for the day-to-day operations of the department.
SUPERVISION RECEIVED AND EXERCISED:
Receives policy direction from the City Manager.
Exercises direct supervision over assigned professional, technical and administrative support staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Develop, plan and implement Administrative Services Department goals and objectives; recommend and administer policies and procedures. • Coordinate department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Council and Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City Manager; prepare and present staff reports and other necessary correspondence.
• Direct, oversee and participate in the development of the Administrative Services Department's work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Direct and participate in the development and administration of the City and Administrative Services Department budget; direct the forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement mid-year adjustments.
• Plan, organize, direct and coordinate accounting activities including financial reporting systems, audits, cash and investments, accounts payable/receivable, payroll, grants, capital assets, and bond financing and monitoring activities. • Oversee and manage the City’s accounting operations including financial record keeping and reporting methods, control systems, and related internal and external audits; manage and coordinate the City’s financial reporting, including the Annual Comprehensive Financial Reports (ACFR); coordinate the preparation and maintenance of the City’s accounting structure including the chart of accounts.
• Oversee the management of the Lighting Assessment District budget process; analyze district budget to ensure adequate funding and determine rate changes.
• Coordinate and oversee annual fee studies and cost allocation review. • Manage the City’s human resources activities including benefits administration, FMLA, workers' compensation, recruitment, and changes to employment status. • Oversee the City’s information technology contract; manage or participate in special projects related to technology.
• Receive and respond to Public Records Act requests.
• Serve as liaison to the City’s Budget Committee; post agenda, record and post meeting minutes, and provide technical assistance.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the Administrative Services Department.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Represent the Administrative Services Department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports and studies; prepare written correspondence.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Generally accepted accounting principles and financial reporting for various transaction types.
• Principles and practices of internal control procedures and practices as they apply to a public agency.
• Principles and methods of finance administration, particularly in the areas of accounting, budgeting, auditing, treasury, utility billing, and customer service. • California public agency financial practices, revenue sources and reporting. • Principles and practices of policy development and implementation. • Principles and practices of leadership, motivation, team building and conflict resolution.
• Organizational and management practices as applied to the analysis and evaluation of programs
• Pertinent local, State and Federal rules, regulations and laws. • Principles and practices of supervision, training and personnel management. • Modern office practices, methods, and computer equipment including relevant software programs.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Plan, direct and control the administration and operations of the Administrative Services Department.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff report and related documents; know and interpret laws, regulations, codes, and procedures; observe performance and evaluate staff; problem solve department related issues; and explain and interpret policy. • On a continuous basis, sit at desk and in meetings for long periods of time.
Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and communicate through written means.
• Successfully develop, control, and administer the City and department’s budget and expenditures.
• Prepare complex financial statements, reports, and analyses. • Develop and implement department policies and procedures. • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Gain cooperation through discussion and persuasion.
• Interpret and apply City and department policies, procedures, rules and regulations.
• Supervise, train and evaluate personnel.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent of a bachelor’s degree from an accredited college or university with major coursework in Finance, Accounting, or another field of study applicable to the responsibilities and requirements of this job class. Possession of a master’s degree is desirable.
Experience:
Five years of progressively responsible experience in municipal accounting, budgeting, and financial analysis including two years of administrative and management responsibility.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Working Conditions:
Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Duties require work outside of normal business hours including evenings and weekends and travel.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
ADMINISTRATIVE TECHNICIAN
DEFINITION:
To perform a variety of technical level administrative duties in support of an assigned City department or program, which may include financial, grant, planning, building, public works, engineering, or general support of City operations; to research, collect, and analyze data and prepare draft reports; to track and report operational statistics; and to provide technical assistance to management.
DISTINGUISHING CHARACTERISTICS:
This is a single journey level class where employees within this class perform the full range of technical program support. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from an assigned supervisor or manager.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Develop, coordinate, and implement program activities of a technical area of assignment related to department activities and programs. • Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers.
• Perform technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepare reports to document results of duties performed.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection, research and analysis; provide project oversight for the less complex or political projects. • Assist with the development of Requests for Proposals and contract administration.
• Establish and maintain systems related to assigned technical area of responsibility; monitor area activities and report progress as required. • Ensure areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advise staff of any irregularities in compliance. • Depending on assignment, perform a variety of complex and specialized accounting duties in an assigned functional area of responsibility which may include accounts payable, accounts receivable, payroll, business licenses, and/or utility billing; to function as liaison between the Finance Department, citizens, and other City departments by answering questions and solving complicated and/or sensitive problems.
• Depending on assignment, provide information and direction to the public on planning, engineering and/or building/fire inspection issues, processes and requirements; receive, review, route, process and plan check minor applications and permits.
• Depending on assignment, support engineering and public works projects and operations including contract administration; review and ensure insurance complies with City policy; maintain contract documents; and review of certified payroll.
• Depending on assignment, support human resources activities which may include onboarding of employees and tracking administrative tasks such as evaluations and training.
• Depending on assignment, prepare, distribute, and post agendas and minutes for a variety of meetings including City Council, Boards, Committees, Commissions, Authority Boards and other civic organizations; provide additional administrative support, including acting as Secretary, as necessary which may include the transcription of recorded or written information. • Establish and maintain a wide variety of filing and reporting systems as necessary; develop record keeping procedures; provide relevant information to relevant parties prepare and type correspondence and compile and type reports. • Compile and develop information for special studies and reports from a variety of resources; collect, compile and report findings and recommendations. • Assist with the testing, implementation and maintenance of new/upgraded software technologies and systems; maintain a variety of databases. • Assist supervisor and manager with a variety of administrative operations; prepare, recommend and implement procedural modifications.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Coordinate and assist in the development and administration of a department budget; prepare budget reports; compile annual budget requests; monitor and classify expenditures; track and reconcile bills; produce budget reports; research and resolve discrepancies.
• Independently respond to letters, e-mail and general correspondence based on areas of assignment.
• Coordinate, compile and draft City Council communications, as requested. • Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Specialized and designated areas of expertise such as: budgetary and fiscal process, human resources operations, permit processing, contract administration, and local government public relations and communications. • Principles and practices of intermediate analytical research and project coordination.
• Techniques and principles of effective interpersonal communication. • Principles and methods of business letter and report writing. • Pertinent local, State and Federal laws, codes, ordinances, City functions, policies, rules and regulations.
• General functions and objectives of municipal government. • Research methods and techniques.
• Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Independently perform a variety of technical duties including research, compilation and report development in support of assigned department or program.
• On a continuous basis, sit at a desk. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less. • Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff. • Collect, compile, analyze and present a variety of data in a meaningful way. • Develop and implement various data collection and reporting systems. • Interpret, apply and explain laws, rules, code and City policies and procedures. • Review budget submissions and revisions for mathematical and accounting accuracy.
• Understand and translate City policies and practices into everyday working practices; make sound decisions with solid problem solving methods. • Understand and interpret complex policies, procedures and regulations. • Review documents and operational procedures; interpret, identify, explain and problem solve issues and recommend corrective action.
• Obtain information through interview; handle multiple project assignments; and deal firmly and courteously with the public.
• Analyze situations quickly and objectively to determine proper course of action. • Understand the organization and operations of the City and of outside agencies as necessary to assume assigned technical responsibilities. • Coordinate the development and monitoring of an assigned program project budget; project, track and reconcile expenses.
• Compose professional quality correspondence and letters; write highly technical, detailed and analytical reports.
• Maintain a high level of confidentiality of a wide range of sensitive information when involved with human resource, payroll or other confidential issues. • Understand and carry out oral and written instructions and prioritize workload to meet deadlines.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to an associate’s degree from an accredited college or university with major coursework in Public Administration, Business Administration or another field of study applicable to the responsibilities and requirements of this job class.
Experience:
Two years of progressively responsible administrative and technical support experience.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Working Conditions:
Work is performed in a typical temperature controlled office environment subject to typical office noise and environment.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
ASSISTANT CITY MANAGER
DEFINITION:
To assist the City Manager in planning, organizing, directing and reviewing the overall activities and operations of the City including the performance of special projects and/or oversight of City departments; to assume the role of department head, as assigned by the City Manager; to advise and assist the City Council as requested and in the absence of the City Manager; and to provide highly responsible and complex administrative support to the City Manager.
DISTINGUISHING CHARACTERISTICS:
The Assistant City Manager level recognizes positions that are single-position and at the executive management level with duties that are administrative/managerial and highly complex in nature, involving highly technical functions. The incumbent has broad management authority for the assisting with the day-to-day operations of the City.
SUPERVISION RECEIVED AND EXERCISED:
Receives policy direction from the City Manager.
Exercises direct supervision over assigned management, professional, technical and administrative support staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Develop, plan and implement assigned operations and/or City goals and objectives; recommend and administer policies and procedures. • Coordinate assigned activities among City departments and with outside agencies and organizations; provide staff assistance to the City Manager and Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City Council; prepare and present staff reports and other necessary correspondence.
• Assist with directing, overseeing and participating in the development of the City’s work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures. • Act in the absence of the City Manager.
• Serve as department director, as assigned by the City Manager, directing, overseeing, reviewing, and participating in the development of the department's work plan.
• Develop and implement assigned programs and special projects; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures; develop and implement program goals, objectives, policies and procedures.
• Manage and implement a variety of technical, operational, and administrative projects; coordinate and facilitate strategic planning efforts; prepare and submit a wide variety of financial, administrative and operational reports to the City Council; keep the City Manager and City Council advised on special projects or matters impacting the operations of the City. • Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.
• Represent the City to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Principles and practices of municipal services.
• Principles and practices of policy development and implementation. • Principles and practices of leadership, motivation, team building and conflict resolution.
• Organizational and management practices as applied to the analysis and evaluation of programs
• Pertinent local, State and Federal rules, regulations and laws. • Principles and practices of budget preparation and administration. • Principles and practices of supervision, training and personnel management. • Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Plan, direct and control the administration and operations of assigned activities and operations.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports and related documents; know and interpret laws, regulations, codes and procedures; observe performance and evaluate staff; problem solve department related issues; and explain and interpret policy. • On a continuous basis, sit at desk and in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Develop and implement City policies and procedures.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Gain cooperation through discussion and persuasion.
• Interpret and apply City and department policies, procedures, rules and regulations.
• Supervise, train and evaluate personnel.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent of a bachelor’s degree from an accredited college or university with major coursework in Public Administration, Business Administration, or another field of study applicable to the responsibilities and requirements of this job class.
Possession of a master’s degree is desirable.
Experience:
Six years of progressively responsible experience in municipal services including three years of administrative and management responsibility.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Working Conditions:
Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Duties require work outside of normal business hours including evenings and weekends and travel.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
ASSISTANT/ASSOCIATE PLANNER
DEFINITION:
To perform professional duties in support of current and/or long-range municipal planning; to review development and land use applications, zoning, site plans, and environmental documents; and to explain planning policies and regulations to developers and members of the public; and to provide technical support to the manager.
DISTINGUISHING CHARACTERISTICS:
Assistant Planner - This is the entry level class in the Planner series. Positions in this class typically require little directly related work experience. The Assistant Planner class is distinguished from the Associate level by the performance of less than the full range of duties assigned to the Associate level. Incumbents work under close supervision while learning job tasks, progressing to relatively less supervision as procedures and processes of assigned area of responsibility are learned.
Associate Planner - This is the journey level class in the Planner series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive relatively less instruction or assistance and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the Assistant level once the incumbent meets the qualification standards of the Associate level, demonstrates an ability to perform the full scope of the work, otherwise meets performance standards, and any assessment requirements to move to the II level.
SUPERVISION RECEIVED AND EXERCISED:
Assistant Planner
Receives general supervision from an assigned supervisor or manager.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Associate Planner
Receives direction from an assigned supervisor or manager.
May exercise technical and functional supervision over technical staff.
EXAMPLES OF DUTIES:
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Review development proposals and applications for conformance to City standards and other applicable State and Federal rules and regulations; serve as primary point of contact to developers and property owners in meeting these standards; process appeals to department determinations. • Review current and/or long range planning projects for consistency with City standards and other applicable State and Federal rules and regulations; provide information to applicants and developers for plan modifications to meet compliance requirements; and recommend improvements to project design. • Respond to inquiries at the public counter, by phone, mail, or electronic mail; provide professional planning guidance in responding to questions or inquiries; prepare correspondence to applicants, violators and other agencies regarding compliance.
• Prepare initial studies and environmental documents related to development plans/applications, including conformance to local, State and Federal regulations and laws and City General Plan requirements; prepare written reports with recommendations and make presentations to the City Council, Planning Commission and other bodies, as appropriate.
• Prepare and provide environmental analysis for projects to ensure compliance with local, State and Federal regulations and laws; prepare environmental impact reports, negative declarations and notice of exemptions, as appropriate.
• Perform plan check reviews of commercial, industrial, public, quasi-public and residential development plans for conformance with project standards and project approval; perform site reviews as needed; issue administrative permits and coordinate planning activities with other agencies, departments and divisions.
• Confer with and advise architects, builders, attorneys, contractors, engineers, etc.; negotiate and develop contracts and development agreements regarding City development policies and standards.
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Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Research, analyze, and interpret social, economic, population, and land use data and related trends, including recording and summarizing statistical and demographic information in a sophisticated database.
• Coordinate development review meetings with external and internal stakeholders.
• Make presentations to a variety of groups and other jurisdictions interested in/affected by City planning and development policies; respond to inquiries and provide information about current and/or long range planning procedures and processes.
• Support grant administration including invoicing, project administration, and coordination.
• Update policies and procedures; analyze and make recommendations regarding long range, comprehensive planning policy documents, including the City’s General Plan; research planning information and concepts, land use and related legal issues related to long range planning and policy issues. • Serve as the City’s liaison to County and State groups (e.g., Sonoma County Transportation Authority, Regional Climate Protection Agency, ABAG). • Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
QUALIFICATIONS:
Assistant Planner
Knowledge of:
• Principles and practices of urban planning and development. • Research techniques and analysis methods related to social, economic, population, and land use data and related trends.
• Site planning and architectural design.
• Site design, terrain constraints, utility capacity constraints and land use compatibility.
• Pertinent local, State and Federal laws, ordinances and rules, including the California Environmental Quality Act (CEQA) and California land use and planning law.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Perform professional planning duties related to urban planning and development.
• On a continuous basis, know and understand all aspects of the job; frequently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk or in meetings for long periods of time; may intermittently walk or bend to observe field sites; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Problem solve the more routine planning issues.
• Interpret and apply City standards and regulations and related planning policies and procedures, as well as applicable laws and regulations related to planning and associated environmental issues.
• Understand and carry out oral and written instructions and prioritize workload to meet deadlines.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Education and Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Possession of the equivalent of a bachelor’s degree from an accredited college or university with major coursework in Urban Planning, Environmental Science, or another field of study applicable to the responsibilities and requirements of this job class.
Experience:
No professional experience is required.
Associate Planner
In addition to the qualifications for the Assistant Planner:
Knowledge of:
• Environmental review standards and processes, including knowledge of CEQA and NEPA and the preparation of Environmental Impact Reports, Initial Studies and (Mitigated) Negative Declarations.
• Principles and practices of project management.
Ability to:
• Independently perform the full range of professional planning. • Research, problem solve and negotiate.
Education and Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:
Education:
Possession of the equivalent of a bachelor’s degree from an accredited college or university with major coursework in Urban Planning, Environmental Science, or another field of study applicable to the responsibilities and requirements of this job class.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Experience:
Two years of progressively responsible experience at a level comparable to an Assistant Planner with the City of Sebastopol.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Working Conditions:
Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Positions may be required to work outside of normal business including evenings and weekends and travel is rare.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
CHIEF BUILDING OFFICIAL
DEFINITION:
To plan, organize, direct and coordinate Building Division operations within the Community Development Department including building inspection and enforcement of state laws, codes, and local ordinances dealing with the construction of new buildings and the alteration, use, and ongoing safety; to ensure that residential, commercial and industrial construction is in compliance with applicable Codes and Ordinances; to coordinate activities with other departments; and to provide highly complex staff assistance to the Community Development Director.
DISTINGUISHING CHARACTERISTICS:
The Chief Building Official level recognizes positions that provide full line and functional management responsibility for a division, as identified by the City, within a department.
SUPERVISION RECEIVED AND EXERCISED:
Receives administrative direction from the Community Development Director.
Exercises direct supervision over assigned professional, technical and administrative support staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Develop and implement divisional goals, objectives, policies and procedures. • Plan, organize and direct Building Division activities/operations including building inspection, issuance of permits, and plan review.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Direct, oversee and participate in the development of the assigned division work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods and procedures. • Prepare assigned division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.
• Research and review codes for specification requirements and standards; review and recommend action in response to legislation concerning building, zoning, and related codes; prepare written correspondence as necessary. • Oversee and implement building code adoption process. • Oversee enforcement of City Municipal Code nuisance violations. • Resolve difficult inspection and plan review issues and code interpretations; perform the most complex inspections; oversee inspections of substandard or hazardous buildings.
• Perform inspection work and enforce Building, Housing, Electrical, Plumbing and Mechanical Codes of the City.
• Issue Building, Plumbing, Mechanical and Electrical permits and review construction plans.
• Administer the building permit appeals process; administer permit tracking system and building inspection records maintenance.
• Participate in and manage the building inspection function related to structural, plumbing, electrical and mechanical standards, and other building site issues, ensuring compliance with all applicable codes and regulations. • Review plans and specifications relating to electrical, plumbing, mechanical, energy conservation, access compliance, and other building code requirements.
• Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Principles and practices of building construction and inspection. • Operational characteristics, services, and activities of a building and code inspection and enforcement program.
• Methods and techniques of construction.
• Legal processes and considerations involved in prosecution of violations of the building codes and ordinances.
• Fire Codes and Uniform codes affecting building inspection. • Seismic and energy considerations in design and construction of buildings and structures.
• Grading, erosion control, drainage and flood control methods and standards. • Pertinent local, State and Federal rules, regulations and laws. • Principles and practices of organizational analysis and management. • Budgeting procedures and techniques.
• Principles and practices of supervision, training and personnel management. • Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
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Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Ability to:
• Organize and direct assigned Building Division operations, ensuring compliance with City policies and procedures, local, state and federal laws and regulations.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 25 pounds of less. Interpret and explain pertinent federal, state, and local laws, codes, and regulations and department policies and procedures.
• Read, interpret and analyze plans for a variety of public, commercial, industrial and residential construction projects.
• Conduct job-site evaluations of construction projects for the purpose of monitoring/enforcing compliance with approved plans and code requirements.
• Formulate and apply uniform policies and standards for the building inspection programs; formulate, interpret and explain specific building codes, ordinances and administrative orders.
• Research regulations, procedures and/or technical materials relating to building codes and enforcement.
• Represent the City before other agencies and groups on building inspection and enforcement matters.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Gain cooperation through discussion and persuasion.
• Interpret and apply City and department policies, procedures, rules and regulations.
• Supervise, train and evaluate personnel.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent of a bachelor’s degree from an accredited college or university with major coursework in Architecture, Engineering, Construction Technology, Planning or another field of study applicable to the responsibilities and requirements of this job class.
Experience:
Five years of progressively responsible building inspection experience including three years of supervisory experience.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Possession of an International Code Council (ICC) Chief Building Official certification.
Possession of an International Code Council (ICC) Plans Examiner.
Possession of certification as a Chief Flood Plain Manager within 12 months of appointment.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Working Conditions:
Work is either performed in a typical temperature controlled office environment subject to typical office noise and environment or in an outdoor environment on a year-round basis subject to typical field noise and environment including exposure to traffic and inclement weather.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
CITY CLERK
DEFINITION:
To plan, organize, direct and review the activities of the City Clerk’s Office including City Council agenda preparation, records management, and the conduct of municipal elections; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager and City Council
DISTINGUISHING CHARACTERISTICS:
The City Clerk level recognizes positions that are single-position and at the executive management level with duties that are administrative/managerial and highly complex in nature, involving highly technical functions. The incumbent has broad management authority for the day-to-day operations of the department.
SUPERVISION RECEIVED AND EXERCISED:
Receives policy direction from the City Council.
Exercises direct supervision over assigned administrative support staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Develop, plan and implement the goals and objectives of the City Clerk’s Office; recommend and administer policies and procedures. • Coordinate department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Council and City Manager; prepare and present staff reports and other necessary correspondence.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Direct, oversee and participate in the development of the department's work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Direct and participate in the development and administration of the City Clerk’s budget; direct the forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement mid-year adjustments.
• Direct the publication, filing, indexing, and safekeeping of all proceedings of the City Council and other City boards and commissions; direct the research, coordination, and compilation of records in response to public and City staff inquiries.
• Provide staff assistance to City Council.
• Serve as Chief Elections Official responsible for planning and directing municipal elections; ensure compliance with State Fair Political Practices Commission’s disclosure and reporting requirements; provide candidate services and administer oaths of office to elected officials and City employees. • Conduct Conflict of Interest, Brown Act, Ethics and Parliamentary Procedures, Board and Commission orientation, and other related training sessions. • Research and prepare technical and administrative reports; prepare written correspondence.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the City Clerk’s Office.
• Represent the City Clerk’s Office to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Principles, practices and procedures of City Clerk functions and requirements and municipal government operations and organization.
• Pertinent local, State and Federal laws, rules and regulations, including the California Public Records Act, the Ralph M. Brown Act, the California Political Reform Act, the California Elections and Government Codes, and Regulations of the California Fair Political Practices Commission.
• Principles and practices of policy development and implementation. • Principles and practices of leadership, motivation, team building and conflict resolution.
• Organizational and management practices as applied to the analysis and evaluation of programs.
• Pertinent local, State and Federal rules, regulations and laws. • Principles and practices of supervision, training and personnel management. • Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Plan, direct and control the administration and operations of the City Clerk’s Office.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports and related documents; know and interpret laws, regulations, codes and procedures; observe performance and evaluate staff; problem solve department related issues; and explain and interpret policy. • On a continuous basis, sit at desk while studying or preparing reports; twist to reach equipment or materials; perform simple grasping and fine manipulation; Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Develop and implement department policies and procedures. • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Gain cooperation through discussion and persuasion.
• Interpret and apply City and department policies, procedures, rules and regulations.
• Supervise, train and evaluate personnel.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent of a bachelor’s degree from an accredited college or university with major coursework in Public Administration, Business Administration, or another field of study applicable to the responsibilities and requirements of this job class.
Possession of a master’s degree is desirable.
Experience:
Five years of progressively responsible administrative experience in a City Clerk’s Office, including two years of administrative responsibility.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Possession of certification as a California Municipal Clerk.
Possession of, or ability to obtain, Public Notary designation.
Working Conditions:
Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Duties require work outside of normal business hours including evenings and weekends and travel.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
CITY MANAGER
DEFINITION:
To plan, organize, direct and review the overall activities and operations of the City; to represent the City’s interests with outside agencies, business, and the community; and to provide highly responsible and complex administrative support to the City Council.
DISTINGUISHING CHARACTERISTICS:
The City Manager level recognizes positions that are single-position and at the executive management level with duties that are administrative/managerial and highly complex in nature, involving highly technical functions. The incumbent has broad management authority for the day-to-day operations of the City.
SUPERVISION RECEIVED AND EXERCISED:
Receives policy direction from the City Council.
Exercises direct supervision over assigned management, professional, technical and administrative support staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Develop, plan and implement City goals and objectives; recommend and administer policies and procedures.
• Coordinate City activities between departments and with outside agencies and organizations; provide staff assistance to the City Council; prepare and present staff reports and other necessary correspondence.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Direct, oversee and participate in the development of the City’s work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Direct and participate in the development and administration of the City’s budget; direct the forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement mid-year adjustments.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.
• Prepare and submit to the City Council, annual reports of financial and administrative activities; keep the City Council advised of financial conditions, program progress, and present and future needs of the City. • Develop, plan and implement, with Council participation, City goals and objectives as well as policies and procedures necessary to provide municipal services; approve new or modified programs, systems, administrative/personnel policies and procedures.
• Direct and confer with department directors concerning administrative and operational problems; make appropriate decisions or recommendations for City Council adoption.
• Oversee the enforcement of City ordinances; monitor contractual agreements with franchises and contractors; oversee the procurement and purchase of supplies and equipment for all City departments.
• Confer with residents, taxpayers, businesses and other individuals, groups and outside agencies having an interest or potential interest in affairs of City concern.
• Respond to and resolve difficult and sensitive citizen inquiries and complaints. • Represent the City to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Modern and highly complex principles and practices of municipal government administration, departments, organization and economic development functions and services.
• Current social, political and economic trends and operating problems of municipal government.
• Principles and practices of policy development and implementation. • Principles and practices of leadership, motivation, team building and conflict resolution.
• Organizational and management practices as applied to the analysis and evaluation of programs.
• Pertinent local, State and Federal rules, regulations and laws. • Principles and practices of budget preparation and administration. • Principles and practices of supervision, training and personnel management. • Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Plan, direct and control the administration and operations of the City. • On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports and related documents; know and interpret laws, Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
regulations, codes and procedures; observe performance and evaluate staff; problem solve issues related to City projects and programs; explain and interpret policy.
• On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to through written means; and lift or carry weight of 10 pounds or less. • Provide effective leadership and coordinate the activities of the municipal organization.
• Develop and implement City policies and procedures.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Gain cooperation through discussion and persuasion.
• Interpret and apply City and department policies, procedures, rules and regulations.
• Supervise, train and evaluate personnel.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Education:
Equivalent of a bachelor’s degree from an accredited college or university with major coursework in Public Administration, Business Administration or another field of study applicable to the responsibilities and requirements of this job class.
Possession of a master’s degree is desirable.
Experience:
Nine years of progressively responsible experience in municipal administration including five years of administrative and management responsibility.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Working Conditions:
Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Duties require work outside of normal business hours including evenings and weekends and travel.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
COMMUNITY DEVELOPMENT DIRECTOR
DEFINITION:
To plan, organize, direct and review the activities and operations of the Community Development Department including current and long-range planning, affordable housing, building inspection, and economic development; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager.
DISTINGUISHING CHARACTERISTICS:
The Community Development Director level recognizes positions that are singleposition and at the executive management level with duties that are administrative/managerial and highly complex in nature, involving highly technical functions. The incumbent has broad management authority for the day-to-day operations of the department.
SUPERVISION RECEIVED AND EXERCISED:
Receives policy direction from the City Manager.
Exercises direct supervision over assigned professional, technical and administrative support staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Develop, plan and implement Community Development Department goals and objectives; recommend and administer policies and procedures. • Coordinate department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Council and Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City Manager; prepare and present staff reports and other necessary correspondence.
• Direct, oversee and participate in the development of the department's work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Direct and participate in the development and administration of the Community Development Department budget; direct the forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement mid-year adjustments. • Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the Community Development Department. • Provide highly responsible and complex professional consultation to the City Manager to advance the City’s planning, housing, economic development, and building and development goals.
• Interpret, implement, direct, coordinate, enforce, recommend changes for, and review amendments to the General Plan, including the Housing Element, housing, zoning codes, and other codes related to the maintenance of community standards.
• Assess and collect fees and penalties and participate in fee studies and fee hearings.
• Prepare environmental review documents and direct the work of consultants. • Serve as Zoning Administrator and conduct public hearings on proposed projects.
• Confer with developers regarding development applications and processes; complete processing of the most difficult and complex planning applications; and advise staff on processing applications.
• Perform the most complex and sensitive planning duties, prepare documentation and responses for appeal hearings; and serve as staff resource in technical areas.
• Participate on a variety of boards, commissions, and committees; attend and make presentations to and meet with neighborhood groups and commissions, City Council and others, as assigned.
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Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Represent the Community Development Department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Principles and practices of land development, entitlements and permitting, related to private development projects.
• Principles and practices of permit processes and code compliance as it is applied to building, and engineering.
• Theories, principles, and contents of General Plan, housing strategies, land use, zoning, subdivision, and urban planning regulations, natural resource protection, and environmental laws.
• Theories, principles, and methods of economic development and community vitality. Zoning, housing, and building codes and their application and use. • Processes for efficient operation of permitting, inspection, and code enforcement processes.
• Principles and techniques of conducting site planning, architectural review, subdivision design, land use, and other analytical studies, evaluating alternatives, and making sound recommendations.
• California Environmental Quality Act, National Environmental Planning Act, and the inclusive and engaged planning culture that exists in the State of California.
• Principles and practices of policy development and implementation.
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Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Organizational and management practices as applied to the analysis and evaluation of programs
• Pertinent local, State and Federal rules, regulations and laws. • Principles and practices of supervision, training and personnel management. • Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Plan, direct and control the administration and operations of the Community Development Department.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports and related documents; know and interpret laws, regulations, codes and procedures; observe performance and evaluate staff; problem solve department related issues; and explain and interpret policy. • On a continuous basis, sit at desk while studying or preparing reports; twist to reach equipment or materials; perform simple grasping and fine manipulation; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Develop and implement department policies and procedures. • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Manage complex technical, long-range, and current planning projects. • Gain cooperation through discussion and persuasion.
• Interpret and apply City and department policies, procedures, rules and regulations.
• Supervise, train and evaluate personnel.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
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Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent of a bachelor’s degree from an accredited college or university with major coursework in Community Development, Urban Planning, Civil Engineering, or another field of study applicable to the responsibilities and requirements of this job class. Possession of a master’s degree is desirable.
Experience:
Five years of progressively responsible experience in community development, urban planning, and project administration including two years of administrative and management responsibility.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Working Conditions:
Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Duties require work outside of normal business hours including evenings and weekends and travel.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
DEPUTY CITY CLERK I/II
DEFINITION:
To perform sensitive, confidential and responsible administrative duties associated with the administration and maintenance of official City records and legal documents in support of City Clerk’s Office; to receive, research and respond to questions from the general public; and to assist with recruiting and coordinating the training of board and commission members.
DISTINGUISHING CHARACTERISTICS:
Deputy City Clerk I - This is the entry level class in the Deputy City Clerk series.
Positions in this class typically require little directly related work experience. The Deputy City Clerk I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under close supervision while learning job tasks, progressing to relatively less supervision as procedures and processes of assigned area of responsibility are learned.
Deputy City Clerk II - This is the journey level class in the Deputy City Clerk series and is distinguished from the I level by the assignment of the full range of duties.
Employees at this level receive relatively less instruction or assistance and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level once the incumbent meets the qualification standards of the II level, demonstrates an ability to perform the full scope of the work, otherwise meets performance standards, and any assessment requirements to move to the II level.
SUPERVISION RECEIVED AND EXERCISED:
Deputy City Clerk I
Receives immediate supervision from the City Clerk or higher level manager.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Deputy City Clerk II
Receives general supervision from the City Clerk or higher level manager.
EXAMPLES OF DUTIES:
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Serve as first line of contact to external customers at the front counter and main switchboard; refer customers to appropriate department and/or provide a variety of general information regarding City functions; administer oaths; certify documents; provide notary services as requested; collect fees and perform cashiering duties.
• Participate in the bid process; place bid advertisement; receive, stamp and process incoming requests for proposals and requests for qualifications; conduct public bid openings and notify vendors of contract award; receive, process, and file contract documents.
• Accept and process claims, summons, subpoenas and appeals, ensuring compliance with City policies and procedures.
• Assemble and notarize documents and exhibits for official recording of documents.
• Receive and evaluate Public Records requests; research and compile information for release.
• Prepare and copy City Council agenda items for master agenda copy and staff distribution; ensure agenda items are correctly compiled and copied prior to distribution; post agendas, ordinances, and meeting cancellations in accordance with legal policies and procedures.
• Coordinate the flow of information between the City Council, City Manager, City Attorney and other staff.
• Provide a variety of general administrative support including ordering and maintaining inventory of office supplies, setting up for City Council meetings, scheduling public meeting rooms and Council Chambers and processing and filing of various documents.
• Prepare ceremonial documents and necessary back-up materials for public presentations for the Mayor and City Council; assist in the election cycle process. • Scan and archive documents following electronic document management procedures.
• Maintain department intranet and internet pages; ensure accurate and current information is posted.
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Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
QUALIFICATIONS:
Deputy City Clerk I
Knowledge of:
• Principles and procedures of record keeping and reporting. • Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Learn, interpret, apply and explain basic City policies and procedures related to the maintenance and release of records.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; type 40 words per minute; and lift or carry weight of 10 pounds or less.
• Analyze situations carefully and adopt effective courses of action. • Conduct routine analytical studies; problem solve.
• Understand and carry out oral and written instructions and prioritize workload to meet deadlines.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
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Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to completion of high school.
Experience:
Two years of responsible administrative support experience.
Deputy City Clerk II
In addition to the qualifications for the Deputy City Clerk I:
Knowledge of:
• City and outside agency services provided.
• Pertinent local, state and federal regulations related to the retention and release of documents.
Ability to:
• Interpret, apply and explain City policies and procedures related to the maintenance and release of records.
• Respond to and assist in the resolution of inquiries and complaints. • Independently prepare correspondence and memorandums.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Education and Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:
Education:
Equivalent to completion of high school.
Experience:
Two years of progressively responsible experience at a level comparable to a Deputy City Clerk I with the City of Sebastopol.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Possession of, or ability to obtain, a California Notary Public designation within six months of hire.
Possession of certification as a California Municipal Clerk within two years.
Working Conditions:
Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Some positions may be assigned to remote locations. Positions may be required to work outside of normal business including evenings and weekends and travel is rare.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
ENGINEERING TECHNICIAN I/II
DEFINITION:
To perform a variety of tasks in the office and field, both technical and administrative, in support of the Public Works Department and City Engineer; to provide support for compliance programs and reporting, engineering projects, and capital projects, which may include project management, development and plan review; to calculate fees, issue permits, maintain plan files and engineering records; and to conduct field surveys, site inspections, information gathering, data analysis; and to perform mark and locate functions and participate in surveying activities.
DISTINGUISHING CHARACTERISTICS:
Engineering Technician I - This is the entry level class in the Engineering Technician series. Positions in this class typically require little directly related work experience. The Engineering Technician I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under close supervision while learning job tasks, progressing to relatively less supervision as procedures and processes of assigned area of responsibility are learned.
Engineering Technician II - This is the journey level class in the Engineering Technician series and is distinguished from the I level by the assignment of the full range of duties.
Employees at this level receive relatively less instruction or assistance and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level once the incumbent meets the qualification standards of the II level, demonstrates an ability to perform the full scope of the work, otherwise meets performance standards, and any assessment requirements to move to the II level.
SUPERVISION RECEIVED AND EXERCISED:
Engineering Technician I
Receives immediate supervision from the Public Works Director/City Engineer.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Engineering Technician II
Receives general supervision from the Public Works Director/City Engineer.
EXAMPLES OF DUTIES:
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Serve as first line of contact to internal and external customers on engineering, development plan and map review, permit application issues, and provide information and direction to the public related to the permit process via phone, email, and counter work.
• Prepare or assist in the preparation and interpretation of specifications, plans, permits, estimates, and reports pertaining to the construction, maintenance, and operation of a variety of engineering, land development, utility, and other Capital Improvement Program (CIP) projects.
• Maintain engineering and traffic/transportation files, including plans, studies, inspections, surveys, maps, and other data related to engineering and transportation projects; prepare, update, reproduce, and distribute maps, drawings, blueprints, and other information recorded in the Geographic Information System (GIS).
• Utilize GIS or Computer Aided Design (CAD) software to create and/or modify plot plans, topographic maps, improvement plans, and illustrative graphics, such as charts, illustrations, and graphs for reports, drawings for design manuals, and other projects.
• Perform basic field review, design, drafting and inspection duties in connection with CIP, maintenance and development projects.
• Perform field, office, and computer-aided studies; prepare periodic and special reports based on findings from research, studies, and surveys; and make recommendations on findings.
• Receive, tag, log, and review submitted engineering plans, maps, and related documents for plan check including review of insurance; route documents to consultants or developers for preceding and following plan review; track status of plan checks and original documents; advise parties of revisions and assists with the development and issuance of project conditions.
• Receive and respond to information requests for base maps, parcel maps and improvement plan information, encroachment permits, benchmarks, and other geographical data, soils reports, as-builts, and street improvements; retrieve plans, reports, permits, and files as necessary to comply with requests; respond to complaints from the public and resolves conflicts between owners, architects, contractors, developers, utility companies, and others.
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Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Prepare reports of findings and make recommendations for resolution of issues found.
• Receive, review, and process various permits including construction, excavation, water and wastewater utilities, encroachment, and drainage; review applications for completeness and compliance with appropriate regulations and policies. • Calculate fees for and track submittals payments by customers and issue permits. • Maintain and update department records, tracking lists, permit records, and files of engineering plans, including grading, encroachments, improvements, storm drain, landscaping, and final maps.
• Assist in ensuring compliance with the City’s records retention and management schedules.
• Review, interpret, and provide information and direction to the public regarding applicable local, State and Federal regulations, codes, ordinances, documents, standards, and guidelines.
• Perform a variety of routine and complex office, administrative, and technical support tasks, and duties, including organization and coordination of work. • Assist with project management and contract administration as required, including setting priorities and meeting deadlines.
• Serve as primary contact person providing assistance and referrals to visitors at City’s Corporation Yard.
• May perform mark and locate functions or serve as instrument person or on a survey team.
• May attend meetings of various commissions, committees and other bodies or pertaining to special projects, and may serve as staff liaison to committees. • Prepare and distribute public hearing notices, ensuring that required notice requirements are met.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration. • Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
QUALIFICATIONS:
Engineering Technician I
Knowledge of:
• Basic and technical mathematical and statistical principles. • Terminology, methods, practices, and techniques of graphics and printing. • Modern office practices, methods, and computer equipment including relevant software programs.
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Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Learn to perform variety of technical office and field engineering work involving, drafting, surveying, and mapping.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information including engineering calculations; observe and problem solve operational and technical policy and procedure; and explain regulations and procedures to others.
• On a continuous basis, sit at desk for long periods of time; intermittently bend, squat, climb, kneel or twist while performing field work; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift of carry weight of 10 pounds or less.
• Learn to reduce, interpret and apply field notes in performing drafting work. • Learn to use CAD (Computer Aided Drafting), GIS (Geographic Information Systems), and GPS (Global Positioning System) and other computer applications related to technical engineering work.
• Learn the application of map scale representation related to engineering design and construction.
• Perform mathematical calculations with speed and accuracy. • Use and care for drafting, mechanical, and computer instruments/equipment. • Understand and carry out oral and written instructions and prioritize workload to meet deadlines.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and Experience:
Any combination of education, experience, and training that would provide the Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to completion of high school supplemented by courses in trigonometry and computer aided design and drafting. College-level course work or other formal training in mathematics, construction practices, surveying, or computer-aided design are desirable.
Experience:
One year of experience in construction, technical drawing, drafting, creating or reviewing plans, or performing computer-aided drafting, including customer service experience.
Engineering Technician II
In addition to the qualifications for the Engineering Technician I:
Knowledge of:
• Basic civil engineering principles, practices, and methods applicable to office and field work involving the design, construction, and maintenance of public works projects.
• Basic design and construction practices and methods of public works infrastructure, engineering plan types, review practices, and permit filing and approval procedures.
• Researching and reporting methods, techniques, and procedures. • Basic and technical engineering mathematical and statistical principles. • Technical report writing practices and procedures.
• Methods of assessing and documenting specifications and project conditions. • Applicable federal, state, and local laws, codes, and regulations, including administrative and departmental policies and procedures. • Use of GIS, CAD, and other mapping and aided drawing software.
Ability to:
• Independently perform variety of technical office and field engineering work involving, drafting, surveying, and mapping.
• Understand and explain City policies, procedures, fees, and basic engineering regulations to the general public, developers, contractors, and City staff. • Read and interpret engineering plans, technical drawings, specifications, maps, elevations and related figures, symbols, notations, and map coordinates, accurately
• Understand, follow, interpret, and explain field notes, drawings, maps, specifications, and sketches.
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Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Make sound, independent decisions within established policy and procedural guidelines.
• Graphically convey data and plot data on a variety of maps, charts, and graphs • Make, understand, and record accurately technical engineering mathematical and statistical computations accurately.
• Convey ideas in a persuasive and understandable manner.
Education and Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to completion of high school supplemented by courses in trigonometry and computer aided design and drafting. College-level course work or other formal training in mathematics, construction practices, surveying, or computer-aided design are desirable.
Experience:
Two years of progressively responsible experience at a level comparable to an Engineering Technician I with the City of Sebastopol.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Working Conditions:
Work is performed in a typical outdoor environment on a year-round basis, subject to typical street or field noise. Positions may be required to work outside of normal business including evenings and weekends. Travel is rare.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
MANAGEMENT ANALYST I/II
DEFINITION:
To provide responsible professional, administrative and technical assistance in the development, administration and implementation of City programs; to provide highly responsible analytical staff assistance including to conduct specific and comprehensive analyses of a wide range of municipal policies involving organization, procedures, finance, and services; to manage various projects; and to assist in office management functions.
DISTINGUISHING CHARACTERISTICS:
Management Analyst I - This is the entry level class in the Management Analyst series. Positions in this class typically require little directly related work experience.
The Management Analyst I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under close supervision while learning job tasks, progressing to relatively less supervision as procedures and processes of assigned area of responsibility are learned.
Management Analyst II - This is the journey level class in the Management Analyst series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive relatively less instruction or assistance and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level once the incumbent meets the qualification standards of the II level, demonstrates an ability to perform the full scope of the work, otherwise meets performance standards, and any assessment requirements to move to the II level.
SUPERVISION RECEIVED AND EXERCISED:
Management Analyst I
Receives general supervision from an assigned supervisor or manager.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
May exercise technical and functional supervision over technical and administrative support personnel.
Management Analyst II
Receives direction from an assigned supervisor or manager.
May exercise direct supervision over technical and administrative support personnel.
EXAMPLES OF DUTIES:
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Provide responsible professional and technical assistance in the development, administration and implementation of City programs; assist in formulating program policy, goals and procedures; collect and compile relevant data to support recommendations.
• Assist in the development of new program elements and program modifications as necessary to meet goals and objectives; monitor and coordinate the daily operation of assigned program areas; perform analytical work and maintain appropriate records and statistics.
• Provide highly responsible analytical staff assistance including conducting specific and comprehensive analyses of a wide range of municipal policies involving organization, procedures, finance, programs, and/or services. • Respond to complaints and requests for information from the public and City staff; research requested information and determine appropriate resolutions; manage, direct and coordinate special projects and programs as assigned. • Assist in the preparation of the budget; make budget recommendations relative to assigned program areas of responsibility; coordinate and compile budget recommendations prepared by other staff; research past expenditures; project future expenditures; prepare and administer contracts.
• Monitor the budget on a daily basis; review purchase requisitions and ensure funds are available; manage and analyze multiple Federal, State and local funding sources.
• Prepare grant proposals; monitor active grants to ensure that stipulations and regulations regarding the use of funds are met; maintain appropriate records.
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Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Participate in and assist with coordinating or facilitate internal department and City-wide committees and staff meetings; and coordinate training and volunteer activities.
• Provide City Manager with support for functions related to state and federal legislative advocacy, and county or regional wide issues including surveys, studies, coordination and related functions.
• Plan, coordinate and implement community events; coordinate neighborhood association and other community and volunteer meetings, forums and related activities; staff various committees established by the City Council; prepare agendas and minutes; assist with research and other support as needed. • Assist in the development and analysis of departmental policies, procedures and systems; recommend goals and objectives.
• Receive, research, and respond to questions from outside agencies, other City departments and the general public; support City’s communications efforts. • Research, document, coordinate and participate in the implementation of new technology including the development of tools, processes and procedures; develop and provide training and serve as system administrator. • Serve as liaison between outside organizations and the City; provide professional guidance with respect to City policies and procedures.
• Prepare and present staff reports and presentations at various City Council, commission/board, and other governmental meetings; draft City Council documents; serve on/or as liaison to various committees and task forces. • Participate in office management functions; conduct surveys and perform research and statistical analyses; compile materials and assist in the preparation of reports, manuals and publications.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
QUALIFICATIONS:
Management Analyst I
Knowledge of:
• Principles and practices of public administration.
• Methods and techniques of statistical and fiscal analysis and report writing.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Principles and practices of advanced business office management and administration.
• Methods and techniques of project management.
• Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Learn to organize, plan, schedule and implement operations; conduct analytical and administrative projects related to area of assignment. • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; research, identify, remember and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently bend and twist to reach office equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; lift or carry weight of 10 pounds of less. • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Interpret and apply administrative and Cit7 policies, laws and rules; analyze situations carefully and adopt an appropriate, effective course of action. • Perform a wide variety of analytical duties; analyze situations accurately and develop effective courses of action.
• Understand and carry out oral and written instructions and prioritize workload to meet deadlines.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Education and Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Possession of the equivalent of a bachelor’s degree from an accredited college or university with major coursework in Public Administration, Business Administration or another field of study applicable to the responsibilities and requirements of this job class.
Experience:
No professional experience is required.
Management Analyst II
In addition to the qualifications for the Management Analyst I:
Knowledge of:
• Effective report writing and research techniques for complex work. • Principles and practices of advanced project management and workflow analysis.
• Principles and practices of municipal budget development and administration. • Pertinent local, State and Federal laws, ordinances and rules. • State and Federal legislative and regulatory processes. • Principles and practices of grant administration.
• Principles of project management.
• Principles and practices of supervision.
Ability to:
• Independently organize, plan, schedule and implement operations; conduct analytical and administrative projects related to area of assignment. • Effectively administer assigned programmatic responsibilities; prepare complex reports; prepare and administer a program budget; evaluate and develop, procedures and policies.
• Exercise initiative and independent, astute judgment in sensitive situations; interview, investigate, problem solve and negotiate.
• Supervise management studies; manage contracts; develop and track budgets; make public presentations; and manage meetings effectively.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Manage more complex or sensitive projects.
• Develop financial models related to costs, rates and revenues. • Analyze and respond to program effectiveness.
• Analyze financial data, fiscal and actuarial reports. • Conduct, prepare and present special studies related to assigned operations. • Coordinate, analyze, prepare and present special studies related to assigned operations.
• Supervise, train and evaluate assigned staff
Education and Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:
Education:
Possession of the equivalent of a bachelor’s degree from an accredited college or university with major coursework in Public Administration, Business Administration or another field of study applicable to the responsibilities and requirements of this job class.
Experience:
Two years of progressively responsible experience at a level comparable to an Management Analyst I with the City of Sebastopol.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Working Conditions:
Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Some positions may be assigned to remote locations. Positions may be required to work outside of normal business including evenings and weekends and travel is rare.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
POLICE CAPTAIN
DEFINITION:
To plan, organize, direct and coordinate the activities of an assigned division within the Police Department including patrol, community services, investigations, traffic, dispatch, evidence and property, and professional standards; to coordinate activities with other departments; and to provide highly complex staff assistance to the Police Chief.
DISTINGUISHING CHARACTERISTICS:
The Police Captain level recognizes positions that provide full line and functional management responsibility for a division, as identified by the City, within a department.
SUPERVISION RECEIVED AND EXERCISED:
Receives administrative direction from the Police Chief.
Exercises direct supervision over assigned supervisory, professional, technical and administrative support staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Develop and implement divisional goals, objectives, policies and procedures. • Plan, organize and direct assigned police activities/operations which may include patrol, community services, investigations, traffic, and professional standards.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Direct, oversee and participate in the development of the assigned division work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods and procedures. • Prepare assigned division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department.
• Serve as incident commander; direct and participate in the investigation of especially difficult or complex criminal cases and/or accident scenes; prepare and supervise preparation of cases for court.
• Support the development and implementation of an organizational philosophy with an emphasis on community based services, enforcement efforts and internal supervision and mentoring of staff.
• Maintain personal contact with members of the community and local businesses; oversee the performance of assigned personnel to ensure the department’s goal of maintaining direct and effective personal contact with members of the community is fully implemented.
• Supervise the investigation of complaints involving the conduct of personnel; respond to the most difficult citizen complaints and requests for information. • Oversee maintenance of department equipment inventory including motor vehicles, weapons, ammunition, and related supplies and material. • Assist in developing and conducting training programs in the various phases of police activities including, but not limited to weapons, tactics, field training programs, and emergency operations that comply with State Commission on POST, recent court decisions and legal mandates.
• Assist in administrative responsibilities involving the department’s purchasing, personnel and community relation functions; conduct special studies of departmental functions as assigned.
• Assist in coordinating police activities with other jurisdictions and outside agencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Oversee the recruitment and selection process for employees and monitoring background investigations and other related components of employee candidate processing.
• Oversee the use, care and condition of equipment and facilities and for the maintenance of safe work practices and conditions, ensuring the department complies with both OSHA and ADA requirements.
• Serve in the absence of the Police Chief.
• Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Principles and practices of law enforcement services and program administration.
• Criminal law, specifically in the areas of issues relating to rules of evidence and search and seizure of persons and property.
• Technical and administrative phases of crime prevention and law enforcement including investigations, patrol, traffic control, emergency preparedness, and care and custody of persons and property.
• Use of firearms and other modern police equipment and communications and information systems related to law enforcement.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Pertinent local, State and Federal rules, regulations and laws. • Principles and practices of organizational analysis and management. • Budgeting procedures and techniques.
• Principles and practices of supervision, training and personnel management. • Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Organize and direct assigned Police Department division operations, ensuring compliance with City policies and procedures, local, state and federal laws and regulations.
• On a continuous basis, know and understand all aspects of a sworn Police Officer’s job; analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy. • On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple and power grasping and fine manipulation; bend, squat and kneel during inspection of crime scene or conducting building searches; climb stairs and/or ladders while in the field; twist while making arrests; perform simple and power grasping, pushing, pulling, and fine manipulation; run and walk; use telephone, and communicate through written means; continuously wear utility belt and other police equipment of 30 pounds; and intermittently carry weight of 100 pounds or less.
• Deal with a diverse community and differing expectations of police services, show compassion and build consensus in developing approaches to police services.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Develop and implement comprehensive plans to provide effective community based police services; interpret and explain laws as well as department policies and procedures.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Gain cooperation through discussion and persuasion.
• Interpret and apply City and department policies, procedures, rules and regulations.
• Supervise, train and evaluate personnel.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent of an associate’s degree from an accredited college or university with major coursework in Criminal Justice, Business Administration, Public Administration or another field of study applicable to the responsibilities and requirements of this job class.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Experience:
Five years in a sworn supervisory capacity with at least three years in a command assignment at the range of Lieutenant or above.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Possession of an Advanced and Management Certificates issued by the California Police Officers Standards and Training Commission (P.O.S.T.) or the ability to obtain a Management Certificate within 12 months of appointment.
Working Conditions:
Work is either performed in a typical temperature controlled office environment subject to typical office noise and environment or in an outdoor environment on a year-round basis subject to typical street or field noise and environment including exposure to traffic, inclement weather and hazardous conditions typically found in law enforcement. Duties require work outside of normal business hours including evenings and weekends and travel.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
POLICE CHIEF
DEFINITION:
To plan, organize, direct and review the activities and operations of the Police Department including patrol, law enforcement investigation, crime prevention, and administrative support services; to coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex administrative support to the City Manager
DISTINGUISHING CHARACTERISTICS:
The Police Chief level recognizes positions that are single-position and at the executive management level with duties that are administrative/managerial and highly complex in nature, involving highly technical functions. The incumbent has broad management authority for the day-to-day operations of the department.
SUPERVISION RECEIVED AND EXERCISED:
Receives policy direction from the City Manager.
Exercises direct supervision over assigned management, professional, technical and administrative support staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Develop, plan and implement Police Department goals and objectives; recommend and administer policies and procedures.
• Coordinate department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Council and City Manager; prepare and present staff reports and other necessary correspondence.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Direct, oversee and participate in the development of the Police Department's work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures. • Direct and participate in the development and administration of the Police Department budget; direct the forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement mid-year adjustments.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the Police Department.
• Participate on a variety of boards, commissions and committees; attend and make presentations to and meet with neighborhood groups and commissions, task forces, committees, commissions, City Council and others as assigned. • Maintain personal contact with members of the community and local businesses; oversee the performance of assigned personnel to ensure the department’s goal of maintaining direct and effective personal contact with members of the community is fully implemented.
• Advise and make recommendations to the City Manager on matters related to municipal police services.
• Respond to and direct activities at major incidents.
• Serve as the City’s Homeless Services liaison, managing contracts and coordinating homeless services; serve as point of contact for homeless related issues.
• Coordinate Traffic Safety Group meetings and make decisions regarding citizen traffic safety requests related to traffic safety equipment modifications. • Serve as City’s Emergency Operations Director, coordinating with County, managing EOC activations and operations, managing related contracts, and overseeing community messaging and training,
• Represent the Police Department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Principles and practices of law enforcement administration, organization, and operation.
• Modern practices and methods of patrol, traffic control, investigation, crime prevention, and related administrative support services. • Effective ways to coordinate police activities with members of the community, other criminal justice and public safety agencies, and public and private organizations working to improve the quality of life in the community. • Principles and practices of policy development and implementation. • Principles and practices of leadership, motivation, team building and conflict resolution.
• Organizational and management practices as applied to the analysis and evaluation of programs
• Pertinent local, State and Federal rules, regulations and laws. • Principles and practices of budget preparation and administration. • Principles and practices of supervision, training and personnel management. • Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Ability to:
• Plan, direct and control the administration and operations of the Police Department.
• On a continuous basis, know and understand all aspects of a sworn Police Officer’s job; analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy. • On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and communicate through written means; continuously bend, squat and kneel during inspection of crime scene or conducting building searches; climb stairs and/or ladders while in the field; twist while making arrests; perform simple and power grasping, pushing, pulling, and fine manipulation; run and walk; wear utility belt and other police equipment of 30 pounds; and intermittently carry weight of 100 pounds or less. • Develop and implement department policies and procedures. • Deal with a diverse community and differing expectations of police services, show compassion and build consensus in developing approaches to police services.
• Develop and implement comprehensive plans to provide effective community based police services; interpret and explain laws as well as department policies and procedures.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Gain cooperation through discussion and persuasion.
• Interpret and apply City and department policies, procedures, rules and regulations.
• Supervise, train and evaluate personnel.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent of a bachelor’s degree from an accredited college or university with major coursework in Criminal Justice, Public Administration, Business Administration or another field of study applicable to the responsibilities and requirements of this job class. Possession of a master’s degree is desirable.
Experience:
Five years of progressively responsible experience in law enforcement administration including two years of administrative and management responsibility.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Possession of a Management and Executive Certificates issued by the California Police Officers Standards and Training Commission (P.O.S.T.).
Working Conditions:
Work is either performed in a typical temperature controlled office environment subject to typical office noise and environment or in an outdoor environment on a year-round basis subject to typical street or field noise and environment including exposure to traffic, inclement weather and hazardous conditions typically found in law enforcement. Duties require work outside of normal business hours including evenings and weekends and travel.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
POLICE COMMUNITY SERVICES AND EVIDENCE TECHNICIAN
DEFINITION:
To perform responsible technical and administrative duties involving the receipt, recording, categorizing, storing, controlling and disposing of police evidence and property; to protect the integrity of evidence throughout the judicial process; to ensure compliance with State and local laws regarding the storage and disposition of property and evidence; and to perform a variety of responsible field duties and administrative duties including parking control and enforcement, animal control, and fingerprinting.
DISTINGUISHING CHARACTERISTICS:
This is a single journey level class where employees within this class perform the full range of technical police support duties not requiring a sworn officer. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from the Police Support Services Manager.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Receive, record, categorize, store and maintain control of property and evidence, including but not limited to, hazardous and toxic materials, chemicals and substances and firearms; maintain a complete chain of custody; identify and resolve discrepancies in and contact sworn personnel as needed; determine and arrange for, or transport evidence for additional outside analysis or storage.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Receive requests from the public and outside agencies; provide information regarding procedures for obtaining property and evidence and laws governing the release of such.
• Process requests from the District Attorney’s Office; copy, prepare and maintain confidential and evidentiary documents, CDs, DVDs, photographs and other evidence; coordinate with District Attorney’s Officer for the review of such evidence; prepare evidence for court and document chain of custody. • Access restricted databases to obtain information related to the identity and criminal history, and review case status to determine if evidence can be released or destroyed; determine ownership and follow policies, procedures and laws in the release and destruction of evidence.
• Conduct purging of property and evidence in compliance with department policies; obtain authorization and arrange for the destruction and disposal of property and evidence including hazardous and toxic materials, chemicals and substances.
• Release property consistent with department policies and procedures and State laws; prepare correspondence to property owner for the release of property. • Maintain a variety of records regarding the custody, location, release and destruction of property and evidence ensuring compliance with applicable laws, codes and regulations.
• Maintain legal custody and control of the property and evidence room; move and shift property and evidence as required to maintain storage levels; requisition materials and supplies, as necessary.
• Use safety precautions and follow department procedures to properly handle firearms, weapons, chemical samples, blood, DNA, narcotics, syringes, toxic materials, money, valuable items, illicit material, and alcoholic beverages to prevent injury, avoid contamination and assure chain of custody. • Testify in court regarding handling and chain-of-custody of evidence. • Participate in the retention and purging of police records. • Assist Police Officers in conducting enforcement activities including taking incident reports, conducting traffic control, and assisting with preserving crime scenes.
• Perform parking enforcement, issuing citations and conducting enforcement of vehicle and municipal codes related to parking control and storage of vehicles. • Coordinate with the City’s animal control vendor for animal control services; communicate as necessary with the animal control vendor regarding the care of animals from the City of Sebastopol; serve as Animal Control Officer until contract animal control vendor arrives.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Serve as the department’s Live Scan Fingerprint Coordinator; complete and maintain Live Scan system fingerprinting; arrange for maintenance services as needed for the Live Scan equipment; process ink prints when necessary, and processes prints for identification, Verified International Stay Approval (VISA), and out of state license applications
• May serve as replacement or relief Dispatcher.
• Maintain current knowledge of legislation and other activities that impact records, property, and evidence functions.
• Serve the public at a front counter, providing information and assistance in person or via telephone.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Basic operations, functions, principles and practices of law enforcement agencies.
• Proper use of various law enforcement databases and software. • Principles and practices of evidence and property collection, chain of custody, recording, storage, purging and release of property and evidence. • Pertinent Federal, State and local laws, rules and regulations related to the collection, storage, and disposition of evidence including the proper handling of guns, drugs and money.
• Courtroom protocol and procedures, including methods and practices of providing testimony.
• Principles and techniques of developing and conducting public information presentations
• Records management and maintenance techniques and practices. • Safety regulations related to the proper handling, storage and transportation of hazardous materials and biohazards.
• Modern office practices, methods, and computer equipment including relevant software programs.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Effectively process, handle, store and dispose of evidence and property. • Intermittently review documents related to department operations; observe, identify and problem solve procedural issues.
• On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 50 pounds or less. • Perform a variety of community services duties related to supporting law enforcement activities.
• Interpret and apply Federal, State and local policies, procedures, laws and regulations.
• Understand, access and accurately interpret information from various law enforcement computer systems.
• Memorize codes, names, street locations, and other information. • Develop and deliver public information presentations related to the assigned areas of responsibility.
• Prepare factual, clear, and concise reports related to criminal and non-criminal situations.
• Maintain accurate records and logs.
• Preserve confidentiality of sensitive materials.
• Safely handle firearms, narcotics, biohazard materials and chemicals. • Think quickly in emergency situations.
• Understand and carry out oral and written instructions and prioritize workload to meet deadlines.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to graduation from the twelfth grade.
Experience:
Two years of progressively responsible experience involving public contact, in person or over the telephone, demonstrating a general aptitude for working with the public in a multi-task environment. Law enforcement experience is highly desirable.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Possession of, or ability to obtain a California Law Enforcement Telecommunications Certificate and First Aid/CPR certificate within 18 months.
Working Conditions:
Work is either performed in a typical temperature controlled office environment subject to typical office noise and environment or in an outdoor environment on a year-round basis subject to typical street or field noise and environment including exposure to traffic, inclement weather and hazardous conditions typically found in non-sworn law enforcement. Some duties include exposure may be required to work outside of normal business hours including evenings and weekends.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
POLICE LIEUTENANT
DEFINITION:
To plan, organize and direct the activities of an assigned section within the Police Department including patrol, community services, investigations, traffic, dispatch, evidence and property, and/or professional standards; to coordinate section activities with other divisions or departments; and to provide highly responsible technical support to the Police Chief.
DISTINGUISHING CHARACTERISTICS:
The Police Lieutenant level recognizes positions that provide full and direct supervision to employees within a section, typically involving multiple activities.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Police Chief.
Exercises direct supervision over assigned staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Recommend and implement section goals and objectives; establish performance standards and methods for the operations of assigned section. • Plan, develop and oversee the work of staff involved in the implementation of sworn and non-sworn Police operations.
• Evaluate operations and activities of assigned section; implement improvements and modifications; prepare various reports on operations and activities. • Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staffing, equipment, materials and supplies; monitor and control expenditures.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
• Serve as watch commander; plan and direct training and response of specialized and/or tactical units, as assigned.
• Oversee investigations and personally participate in situations of a highly complex or sensitive nature, as assigned.
• Participate on a variety of boards, commissions and committees; attend and make presentations to and meet with neighborhood groups and commissions, task forces, committees, Commissions, City Council and others as assigned. • Conduct and assist in internal affairs investigations such as complaints against departmental personnel.
• Command and coordinate activities of subordinate personnel during emergency situations.
• Support the development and implementation of an organizational philosophy with an emphasis on community based services, enforcement efforts and internal supervision and mentoring of staff.
• Maintain personal contact with members of the community and local businesses; oversee the performance of assigned personnel to ensure the department’s goal of maintaining direct and effective personal contact with members of the community is fully implemented.
• Respond to major crime and accident scenes, as appropriate. • Oversee the use, care, and condition of equipment and facilities and for the maintenance of safe work practices and conditions.
• Answer questions and provide information to the public; research questions and recommend corrective action as necessary to resolve issues. • Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Current police methods and procedures, including patrol, crime prevention, traffic matters, investigative techniques, and personnel matters.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Criminal law, specifically in the areas of issues relating to rules of evidence and search and seizure of persons and property.
• Effective methods of organization and supervision of the work of subordinate officers.
• Pertinent local, State and Federal rules, regulations and laws. • Principles and practices of budget development, implementation, and monitoring.
• Principles and practices of supervision, training and performance evaluation. • Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Organize, implement and direct the assigned Police Department section activities and operations.
• Interpret and explain pertinent City and department policies and procedures. • On a continuous basis, know and understand all aspects of a sworn Police Officer’s job; analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; remember various rules and procedures; and explain and interpret policy.
• On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple and power grasping and fine manipulation; bend, squat and kneel during inspection of crime scene or conducting building searches; climb stairs and/or ladders while in the field; twist while making arrests; perform simple and power grasping, pushing, pulling, and fine manipulation; run and walk; use telephone, and communicate through written means; continuously wear utility belt and other police equipment of 30 pounds; and intermittently carry weight of 100 pounds or less.
• Deal with a diverse community and differing expectations of police services, show compassion and build consensus in developing approaches to police services.
• Develop and implement comprehensive plans to provide effective community based police services; interpret and explain laws as well as department policies and procedures.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Gain cooperation through discussion and persuasion.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Interpret and apply City and department policies, procedures, rules and regulations.
• Supervise, train and evaluate personnel.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent of an associate’s degree from an accredited college or university with major coursework in Criminal Justice, Business Administration, Public Administration or another field of study applicable to the responsibilities and requirements of this job class.
Experience:
Seven years of progressively responsible experience in law enforcement support activities, including three years of supervisory responsibility.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Possession of an Advanced and Supervisory Certificates issued by the California Police Officers Standards and Training Commission (P.O.S.T.).
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Working Conditions:
Work is either performed in a typical temperature controlled office environment subject to typical office noise and environment or in an outdoor environment on a year-round basis subject to typical street or field noise and environment including exposure to traffic, inclement weather and hazardous conditions typically found in law enforcement. Duties require work outside of normal business hours including evenings and weekends and travel.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
POLICE OFFICE TRAINEE
DEFINITION:
To perform a variety of entry level police support duties in a learning capacity; to assist and observe Police Officers and civilian police personnel; to attend the Police Academy to obtain a P.O.S.T. Certificate of Completion; and to perform related work which may require public contact but not the enforcement of laws.
DISTINGUISHING CHARACTERISTICS:
Incumbents in the Police Trainee class will be sent to a basic police academy at the City’s expense in addition to receiving a full salary while attending the academy. Police Officer Trainees attend a POST certified Police Academy which follows a standardized curriculum in order to provide them with basic training in various aspects of policing, many of which are prescribed by law and/or statute.
Attendance and successful completion of a Police Academy is a legal requirement to be hired as a police officer within the State of California and is a requirement for a City of Sebastopol Police Officer Trainee to be considered for promotion to Probationary Police Officer with the City of Sebastopol.
SUPERVISION RECEIVED AND EXERCISED:
Receives immediate supervision from sworn personnel.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Attend a basic POST certified academy designed to provide an overview of the criminal justice system including knowledge of laws, police procedures, law enforcement techniques, first aid, and physical fitness; undergoe training to develop an awareness of the functions and responsibilities of Police Officers and how they relate to field operations. Academy and field training includes classroom and outdoor instruction, demonstration, testing, and practical exercises in activities such as:
o Instruction and testing on the California Penal Code sections. o Conducting criminal investigations.
o Gathering, preserving, documenting and cataloging evidence. o Crime scene preservation and processing.
o Physical fitness training and defensive tactics instruction. o Wellness and lifestyle training.
o Training on interacting with angry, emotionally disturbed, or special needs persons.
o Narcotics, criminal street gangs, organized crime enforcement. o Education on community policing, sexual harassment, discrimination, and hate crimes.
o Instruction on proper handling and firing of firearms and range qualification.
o Instruction and testing on traffic enforcement, DUI enforcement, and the California Vehicle Code.
o Instruction on the use of police radios and associated radio codes. o Overview of the court system including court preparation and testimony.
o Answering telephone calls and dispensing public information. o Basic police report writing and editing which may also include instruction in grammar, spelling, police, and legal terminology. o Observing law enforcement activities such as maintenance of order, crime prevention and protection of citizens and property. o Review of standard public safety rules, regulations, and procedures, as well as those specific to the Sebastopol Police Department and the City of Sebastopol.
o Training and evaluation on emergency vehicle operation including defensive and reactive driving, maneuvering, low speed driving, high speed driving, pursuit driving and other law enforcement driving skills. • May be tasked to perform police support assignments such as dispatching, recording complaints, and issuing parking citations, assisting citizens at the police department.
• As a police department employee and city emergency worker, trainees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Make every reasonable effort to continually improve the manner in which the job is performed and increase the quality of service to the public. • Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Modern police methods and procedures, including patrol, crime prevention, traffic control, investigation and identification techniques, standard radio broadcasting, compiling information and authoring police reports. • Criminal law, including apprehension, laws of arrest and custody of persons committing misdemeanors and felonies.
• Rule of evidence pertaining to the search, seizure, and preservation of evidence in traffic related and criminal cases.
• Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Successfully complete Police Academy requirements.
• On a continuous basis, know and understand all aspects of a sworn Police Officer's job; intermittently analyze work papers, reports and special projects; remember accounts given by witnesses; identify crime suspects; interpret and apply the law to field situations; observe while conducting surveillance; problem solve crime situations; and explain law to public.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• On an intermittent basis, sit at desk or in patrol vehicle; walk and stand during patrol activities; bend, squat and kneel during inspection of crime scene or conducting building searches; climb stairs and/or ladders while in the field; twist while making arrests; perform simple and power grasping, pushing, pulling, and fine manipulation; run and walk; continuously wear utility belt and other police equipment of 30 pounds; and intermittently carry weight of 100 pounds or less. • Think and act quickly in emergencies, and to judge situations and people accurately.
• Learn standard operating procedures of a police headquarters' radiotelephone and keyboard-type communications equipment. • Understand and interpret laws and regulations.
• Prepare clear, concise, and comprehensive written reports. • Become proficient in self-defense techniques, and in the care and use of firearms.
• Understand and carry out oral and written instructions and prioritize workload to meet deadlines.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to completion of high school.
Experience:
No experience is required.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Must be 21 years of age by the final date of the Police Academy.
Working Conditions:
Work is either performed in a typical temperature controlled office environment subject to typical office noise and environment or in an outdoor environment on a year-round basis subject to typical street or field noise and environment including exposure to traffic, inclement weather and hazardous conditions typically found in law enforcement. Some duties require work outside of normal business hours including evenings and weekends.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
POLICE OFFICER
DEFINITION:
To perform sworn law enforcement, traffic control, and crime prevention duties involved in the protection of life and property; and to perform a variety of technical and administrative tasks in support of law enforcement services and activities.
DISTINGUISHING CHARACTERISTICS:
This is a single journey level class where employees within this class perform the full range of sworn law enforcement duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from a Police Sergeant.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Patrol an assigned area to preserve law and order, prevent, identify and investigate crimes, and enforce laws, regulations, and ordinances. • Prepare reports regarding shift activity, investigation status, statistical data and other special projects as assigned.
• Write and serve warrants, subpoenas, writs, and other legal documents. • Maintain contact with citizens regarding potential law enforcement problems; preserve good relationships with the general public to promote and participate in proactive policing, including but not limited to, warrant service, investigative traffic stops, consent searches, probation searches, parole searches, and the conduct of field interviews.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Attend, participate and represent the department at a variety of community, public and school events, building and maintaining relationships with the citizens of the City.
• Maintain awareness of on-going law enforcement activities to provide direction and/or respond to calls for service that involve complicated and/or emergency situations.
• Participate in criminal investigations, including crimes against persons and property, narcotics, juvenile offenses, and related felony crimes; collect evidence.
• May serve in a variety of special assignments (e.g., firearm instructor, Narcan instructor, grant administrator, liaison to outside agencies). • Attend medical and fire scenes to assist in the protection of life and property; administer first aide in emergency situations, as required. • Appear in court and provide testimony.
• Assist in the booking, transporting, and care of prisoners. • Direct traffic, including regulation of vehicle flow at times of emergency, congestion, or special events; actively enforce traffic laws through observation, use of radar, traffic checkpoints, DUI suspicion stops, special event/parade/street closures and/or responding to emergency situations, and investigate traffic accidents, as appropriate.
• Provide testimony in court related to assigned duties. • Serve as a field training officer or background investigator, as assigned; may be designated as an acting supervisor.
• Assume special assignment roles, including, but not limited to, Crime Scene Investigator, Internet Crimes Against Children, Terrorism Liaison Officer, and Responsible Beverage Service Trainer/Coordinator.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Principles and practices of law enforcement organization, methods and techniques.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Principles and techniques used in public and community relations as it relates to law enforcement activities.
• Use of firearms and other modern police equipment and communications and information systems related to law enforcement.
• Criminal law, including apprehension, arrest and custody of persons committing misdemeanors and felonies.
• Rules of evidence pertaining to the search, seizure, and preservation of evidence in traffic and criminal cases.
• Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Independently perform sworn law enforcement duties.
• On a continuous basis, know and understand all aspects of a sworn Police Officer's job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. • On a continuous basis, sit at desk or vehicle for long periods of time; operate a police vehicle in routine and emergency high speed situations. Intermittently twist to reach equipment surrounding desk; perform simple and power grasping and fine manipulation; push, pull, climb, run and walk; use telephone, and communicate through written means; continuously wear utility belt and other police equipment of 30 pounds; and intermittently carry weight of 100 pounds or less.
• Safely care for and use firearms.
• Foster and contribute to a work environment that supports and exhibits honesty, diversity, integrity, trust and respect.
• Interpret and explain pertinent department and City policies and procedures. • Understand and carry out oral and written instructions and prioritize workload to meet deadlines.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to completion of high school.
Experience:
Employment as a sworn Police Officer with a California P.O.S.T. certified agency or successful completion of a P.O.S.T. approved police academy by date of appointment Receipt of California P.O.S.T Basic Course Waiver by date of appointment counts towards experience.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Possession of a Basic Certificate issued by the California Police Officers Standards and Training Commission (P.O.S.T.).
Working Conditions:
Work is either performed in a typical temperature controlled office environment subject to typical office noise and environment or in an outdoor environment on a year-round basis subject to typical street or field noise and environment including exposure to traffic, inclement weather and hazardous conditions typically found in law enforcement. Some duties require work outside of normal business hours including evenings and weekends.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
POLICE SERGEANT
DEFINITION:
To plan, organize, direct, supervise, and participate in the work of staff involved in various law enforcement and administrative operations and activities within the Police Department; and to perform a variety of technical tasks relative to assigned area of responsibility.
DISTINGUISHING CHARACTERISTICS:
The Police Sergeant level recognizes positions that perform full supervisory responsibilities for a unit including planning, assigning and evaluating the work of subordinates and are responsible for a program area within a work unit or department.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Police Captain.
Exercises direct supervision over sworn, technical, and administrative staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Recommend and assist in the implementation of goals and objectives; establish schedules and methods for law enforcement; implement policies and procedures.
• Plan, prioritize, assign, supervise and review the work of staff assigned to law enforcement activities including patrol, community outreach, and investigations.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
• Functions as watch commander on an assigned shift; conduct roll call briefings and make duty and equipment assignments; coordinate the activity of both sworn and non-sworn personnel on the shift.
• Prepare reports regarding shift activity, investigation status, statistical data and other special projects as assigned.
• Write and serve warrants, subpoenas, writs, and other legal documents. • Review Police Officers’ reports and citations makes suggestions for improvement and takes appropriate follow-up action.
• Perform a variety of administrative tasks in support of Police Department operations, including but not limited to, approving payroll, developing schedules, event planning, and scheduling vehicle/equipment and/or building maintenance,
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staffing, equipment, material and supplies; monitor and control expenditure; may prepare, submit, and administer grant proposals.
• Maintain awareness of on-going law enforcement activities to provide direction and/or respond to calls for service that involve complicated and/or emergency situations.
• Supervise traffic enforcement program related to speeding, DUI, photo red light observation, and special events/parades/street closures and related activities; investigate major traffic accidents.
• Oversee and participate in criminal investigations, including crimes against persons and property, narcotics, juvenile offenses, and related felony crimes; collect evidence, supervise crime scene investigations, as appropriate. • Receive and conduct investigations related to complaints about police services provided and personnel actions made by citizens and/or internal staff; perform background investigations related to potential new hires, both sworn and non-sworn.
• Coordinate training and other activities within and outside the department; monitor certifications and standards.
• Patrol an assigned area to preserve law and order, prevent, identify and investigate crimes, and enforce laws, regulations, and ordinances. • Maintain contact with citizens regarding potential law enforcement problems; preserve good relationships with the general public to promote and participate in proactive policing, including but not limited to, warrant service, investigative traffic stops, consent searches, probation searches, parole searches, and the conduct of field interviews.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Attend medical and fire scenes to assist in the protection of life and property; administer first aide in emergency situations, as required. • Appear in court and provide testimony.
• Assist in the booking, transporting, and care of prisoners. • Direct traffic, including regulation of vehicle flow at times of emergency, congestion, or special events; actively enforce traffic laws through observation, use of radar, traffic checkpoints, DUI suspicion stops, special event/parade/street closures and/or responding to emergency situations, investigate traffic accidents, as appropriate.
• Perform all of the duties of a Police Officer.
• Attend, participate and represent the department at a variety of community, public and school events, building and maintaining relationships with the citizens of the City.
• Answer questions and provide information to the public; research questions and recommend corrective action as necessary to resolve issues. • Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Principles and practices of law enforcement organization, methods and techniques.
• Principles and techniques used in public and community relations as it relates to law enforcement activities.
• Use of firearms and other modern police equipment and communications and information systems related to law enforcement.
• Criminal law, including apprehension, arrest and custody of persons committing misdemeanors and felonies.
• Rules of evidence pertaining to the search, seizure, and preservation of evidence in traffic and criminal cases.
• Pertinent local, State, Federal rules and regulations and laws. • Principles of supervision, training and performance evaluations. • Basic principles of budget monitoring.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Ability to:
• Organize, implement and direct law enforcement operations and activities. • On a continuous basis, know and understand all aspects of a sworn Police Officer's job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. • On a continuous basis, sit at desk or vehicle for long periods of time; operate a police vehicle in routine and emergency high speed situations. Intermittently twist to reach equipment surrounding desk; perform simple and power grasping and fine manipulation; push, pull, climb, run and walk; use telephone, and communicate through written means; continuously wear utility belt and other police equipment of 30 pounds; and intermittently carry weight of 100 pounds or less.
• Safely care for and use firearms.
• Foster and contribute to a work environment that supports and exhibits honesty, diversity, integrity, trust and respect.
• Interpret and explain pertinent department and City policies and procedures. • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Supervise, train and evaluate assigned staff.
• Read, write and comprehend the English language at a level necessary for effective job performance exercising correct English usage, vocabulary, spelling, grammar and punctuation.
• Communicate effectively, tactfully and positively in both oral and written form. • Operate and use modern office equipment and technology, including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties. • Establish and maintain effective working relationships with those contacted in the course of work.
• Contribute effectively to the accomplishments of City goals, objectives and activities.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
Education and/or Experience:
Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to completion of high school.
Experience:
Three years of increasingly responsible sworn law enforcement experience.
Licenses and/or Certifications:
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Possession of an Intermediate Certificate issued by the California Police Officers Standards and Training Commission (P.O.S.T.).
Working Conditions:
Work is either performed in a typical temperature controlled office environment subject to typical office noise and environment or in an outdoor environment on a year-round basis subject to typical street or field noise and environment including exposure to traffic, inclement weather and hazardous conditions typically found in law enforcement. Some duties require work outside of normal business hours including evenings and weekends.
As a City employee and City emergency worker, employees may be utilized as needed during emergency situations which may include wildfires, floods, earthquakes, civil unrest, or other unforeseen emergencies.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
City of Sebastopol
POLICE SUPPORT SERVICES MANAGER
DEFINITION:
To plan, organize and direct the activities of the Communications, Records, and Property and Evidence sections within the Police Department; to oversee, coordinate, and participate in administrative activities in support of Department operations; to coordinate section activities with other divisions or departments; and to provide highly responsible technical support to the Police Chief.
DISTINGUISHING CHARACTERISTICS:
The Police Support Services Manager level recognizes positions that provide full and direct supervision to employees within a section, typically involving multiple activities.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Police Chief.
Exercises direct supervision over assigned staff.
EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES (Illustrative Only):
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Recommend and implement section goals and objectives; establish performance standards and methods for the communications, records and property and evidence sections.
• Plan, develop and oversee the work of staff involved in the implementation of dispatch, records, and property and evidence operations. • Evaluate operations and activities of assigned section; implement improvements and modifications; prepare various reports on operations and activities.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staffing, equipment, materials and supplies; monitor and control expenditures.
• Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
• Perform a variety of administrative support assignments related to departmental accounting, purchasing, human resources development and public relations as assigned; develop and implement policies and procedures for the support and technical services functions of the department.
• Coordinate, direct, and expedite the completion of special projects, assignments and activities as directed by the Police Chief, including gathering information and evidence requested by court orders, assisting with various audits, and purging marijuana records; arrange receptions for departmental events, which may include swearing-in new officers, promotions, etc., including creating invitations, providing refreshments, and swerving as host. • Serve as liaison with external Federal, State, County, and other agencies regarding administrative functions; act as an information source regarding department policies, procedures, programs, and objectives; interpret and implement departmental regulations and requirements.
• Process subpoenas and requests for release of information; process requests for discovery of information, tapes, videos, and reports; oversee records retention schedules; purge and arrange for the destruction of reports and records. • Serve as the Department’s LiveScan Fingerprint Coordinator, assist with LiveScan processing, when necessary, which may include attending and participating in quarterly meetings held by Sonoma County RAN Committee and the Sonoma County Sheriff’s Department; ensure maintenance services are scheduled as needed for the Live Scan machine.
• Oversee the coordination for animal control services and the current contract for animal control services, including writing or reviewing appendices to the contract as necessary; communicate with the service provider regarding the care of animals from Sebastopol.
• Ensure the proper recording, inventorying, and chain of custody of property and evidence.
• Serve as official custodial of criminal justice records, oversee records management; prepare and submit crime statistics reports to the Department of Justice (DOJ).
• Provide pertinent data as received from the California Law Enforcement Telecommunications System (CLETS), the National Crime Information Center (NCIC), Department of Motor Vehicles (DMV) and the Integrated Justice System (IJS); distributes information as needed.
• Serve as Agency CLETS Coordinator (ACC).
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025
• Remove information on court-ordered sealed records for adults and juveniles; purge reports and records according to mandated retention schedules. • Oversee and coordinate the design, implementation, maintenance, and administration of police communications or records and property systems, including related automated systems; coordinate with information technology contractor to ensure effective integration of police and other information systems.
• Answer questions and provide information to the public; research questions and recommend corrective action as necessary to resolve issues. • Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS:
Knowledge of:
• Principles and practices of current communications practices used in municipal law enforcement, including computer aided dispatch.
• Principles and practices of current records management used in municipal law enforcement including police records management systems. • Principles and practices of property and evidence receipt, processing, storage, and disposal.
• Pertinent local, State and Federal rules, regulations and laws. • Principles and practices of budget development, implementation, and monitoring.
• Principles and practices of supervision, training and performance evaluation. • Modern office practices, methods, and computer equipment including relevant software programs.
• Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation. • Safe work practices.
• Principles and practices of excellent customer service.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet of February 18, 2025