Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
City must amend their contract with MuniServices to include the receipts for the new 1/2 cent transaction and use tax, which becomes effective April 1, 2025
• Item Number 6 has been pulled
and per protocols will be heard at the end
of the regular agenda.
• Item Number 9 has been pulled
and per protocols will be heard at the end
of the regular agenda.
• Item Number 11 has been
pulled and per protocols will be heard at
the end of the regular agenda.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Hinton, Maurer, Vice Mayor McLewis and
Mayor Zollman
Noes: None
Absent: Councilmember
Carter
Abstain: None
2025-303 October 7, 2025 5. Receipt of Results from the Request for Proposals for City IT Assessment Audit and Rejection of Bids. In June 2025, City staff issued an RFP for IT audit assessment to 9 IT companies. The City only received one response.
Administrative Services
Director
MOTION:
Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 3, 4, 5, 7,
8, and 10,
• Item Number 6 has been pulled
and per protocols will be heard at the end
of the regular agenda.
• Item Number 9 has been pulled
and per protocols will be heard at the end
of the regular agenda.
• Item Number 11 has been
pulled and per protocols will be heard at
the end of the regular agenda.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: Councilmember Carter
Abstain: None
None Required
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-304 October 7, 2025 6. Request from Climate Action Committee for Letters of Support for the California Polluters Pay Climate Superfund Assembly Bill 1243 (Addis, coauthored by Damon Connolly and Chris Rogers) and Senate Bill 684 (Menjivar).
Planning None taken – item continued The item were pulled from the consent calendar but
was continued to a future
meeting due to City Council
Protocols.
2025-305 October 7, 2025 7. Authorization for the Mayor to Sign onto the “Mayors for Equal Rights Amendment “ERA” Petition.
California NOW (CA NOW), which has been working on a
statewide effort to advance the Equal Rights Amendment is reaching out to Democratic House Members to co-sponsor
House Joint Resolution 80, and is also mobilizing support from local governments. Approval would authorize the
Mayor to sign onto the “Mayors for ERA” petition in support of recognition of the Equal Rights Amendment (ERA).
Mayor Zollman/
Interim City Manager
MOTION:
Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 3, 4, 5, 7,
8, and 10,
• Item Number 6 has been pulled
and per protocols will be heard at the end
of the regular agenda.
• Item Number 9 has been pulled
and per protocols will be heard at the end
of the regular agenda.
• Item Number 11 has been
pulled and per protocols will be heard at
the end of the regular agenda.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Hinton, Maurer, Vice Mayor McLewis and
Mayor Zollman
Noes: None
Absent: Councilmember
Carter
Abstain: None
None Required. Resolution
approved and forwarded.
2025-306 October 7, 2025 8. Adoption of Resolution approving Quitclaim Deed for Public Landscape Easement at 6921 Bodega Avenue. City owns a public landscape easement located on private
property and the property owner is requesting that the City abandon this easement at the corner of Bodega Avenue and Petaluma Ave. (SR 12).
Public Works/Engineering MOTION:
Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 3, 4, 5, 7,
8, and 10,
• Item Number 6 has been pulled
and per protocols will be heard at the end
of the regular agenda.
• Item Number 9 has been pulled
and per protocols will be heard at the end
of the regular agenda.
None required. Resolution
approved.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
• Item Number 11 has been
pulled and per protocols will be heard at
the end of the regular agenda.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: Councilmember Carter
Abstain: None
2025-307 October 7, 2025 9. Approval of Amendment to Flag Policy. Policy is to Amend the recently approved flag policy to list specific banners on poles and Council Policy on discussion of
Presidential Directives
Public Works None taken – item continued The item were pulled from the consent calendar but
was continued to a future
meeting due to City Council
Protocols.
2025-308 October 7, 2025 10. Receipt of Presentation by Zero Waste Sonoma re.
Zero Waste Week October 11-18
Public Works MOTION:
Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 3, 4, 5, 7,
8, and 10,
• Item Number 6 has been pulled
and per protocols will be heard at the end
of the regular agenda.
• Item Number 9 has been pulled
and per protocols will be heard at the end
of the regular agenda.
• Item Number 11 has been
pulled and per protocols will be heard at
the end of the regular agenda.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: Councilmember Carter
Abstain: None
None required.
Presentation received.
2025-309 October 7, 2025 11. Receipt of FY25-26 Budget at a Glance Format. To receive the informational item for "Budget at a Glance" which is a summary document that presents key financial Administrative Services
Director
None taken – item continued The item were pulled from
the consent calendar but
was continued to a future
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
information from a larger, more detailed budget in a simple, easy-to-understand format.
meeting due to City Council
Protocols.
2025-310 October 7, 2025 12. Informational Presentation: Presentation from Hunter Scott, HomeFirst, on Coordinated Entry
Mayor Zollman/Interim
City Manager
None Required. Informational Only. None Required.
Informational only.
2025-311 October 7, 2025 13. Informational Presentation: Presentation from Wendy Tappon – Mobile Crisis Team Manager and Dr. Jan
Cobaleda-Kegler – County Behavioral Health Director, on Mobile Support Team/Sonoma County Mobile Crisis Services Continuum Update
Mayor Zollman/Interim
City Manager
None Required. Informational Only. None Required.
Informational only.
2025-312 October 7, 2025 14. Informational Presentation – Police Statistics/Report on Crime Statistics for last 5-10 years Police None Required. Informational Only. Requested Police Chief send out serious crimes not a
part of the presentation to
the Council
2025-313 October 7, 2025 15. Informational Presentation from Gold Ridge Fire Department on First Quarter Statistics/Volunteer
Participation: Presenters: Fire Chief Shepley Schroth-Cary and Deputy Chief Dave Bray
Gold Ridge Fire None Required. Informational Only. None Required.
Informational only.
2025-314 October 7, 2025 16. FY24-25 Quarter 4 Financial Update for Enterprise Funds
Administrative Services
Director
None Required. Informational Only. None Required.
Informational only.
2025-315 October 7, 2025 17. FY24-25 Quarter 4 Financial Update for General Fund (Item will include update as to use of Measure U
funds)
Administrative Services
Director
None Required. Informational Only. None Required.
Informational only.
2025-316 October 7, 2025 18. Consideration and Approval of Direction to the City Attorney to Research Options Available to the City Regarding Woodmark Apartments. The City has received
inquiries and concerns regarding the displacement of
tenants at Woodmark Apartments. At this time, there is
uncertainty as to what actions, if any, the City may take within the scope of its legal authority. This item is to request the City Council approve direction to the City Attorney to research and advise on potential options, if any.
Mayor Zollman/City
Attorney
MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to direct the City Attorney to
Research Options Available to the City
Regarding Woodmark Apartments.
Not to exceed 10 hours
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: Councilmember Carter
Abstain: None
Item to return to October
21st Council Meeting
2025-317 October 13, 2025 City Council Special Meeting
RECRUITING FIRM INTERVIEWS:
Personnel
Attorney/HR/Interim City
Manager
None Required. None Required. Process
explained.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
1. Information on Process of Meeting
2025-318 October 13, 2025 2. Interviews with Proposers for Recruitment Services for City Manager Recruitment
Interviews have been scheduled with the following firms, beginning at 10:00 a.m.:
The Council conducted the following interviews:
• CPS HR Consulting
• WBCP
Personnel
Attorney/HR/Interim City
Manager
None Required. None Required. Conducted
interviews
2025-319 October 13, 2025 3. Discussion and Consideration of Selection of Recruiting Firm Based on Interviews Conducted. If a firm is selected, Award of Contract will be at the November 4, 2025 City Council Meeting.
Personnel
Attorney/HR/Interim City
Manager
Councilmember Maurer amended the
motion and Mayor Zollman seconded the
amended motion to select WBCP for
recruitment services with the following
amendments:
Wendy Brown shall mentor and
supervisor the firm’s recruiter for this
recruitment
Directed Kerrie McNally and Deborah
Muchmore to negotiate the contract with
firm
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Maurer, and Mayor Zollman
Noes: Vice Mayor McLewis
Absent: Councilmember
Hinton
Abstain: None
Staff to negotiate contract
and return to open council
meeting for contract
consideration.
2025-320 October 20, 2025 CLOSED SESSION AGENDA ITEM(S):
1. CONFERENCE WITH LEGAL COUNSEL –
ANTICIPATED LITIGATION
Initiation of Litigation – One (1) Case
Pursuant to Government Code Section 54956.9(d)(4)
City Attorney No report out No report out
2025-321 October 20, 2025 2. CONFERENCE WITH LABOR NEGOTIATORS (Gov.
Code section 54957.6)
Agency Designated Representatives: Labor
Negotiator/Human Resources/Interim City Manager/City
Clerk
Lead Negotiator/Human
Resources/Interim City
Manager
No report out No Report out
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
a. Service Employees International Union (SEIU) -
Public Works and Administrative
b. Sebastopol Police Officers Association (SPOA)
2025-322 October 21, 2025 1. Approval of City Council Special Meeting – Closed Session Meeting Minutes of September 29, 2025
Interim City Manager MOTION:
Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7 and 8
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-323 October 21, 2025 2. Approval of City Council Regular Meeting Minutes of October 7, 2025
Interim City Manager MOTION:
Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7 and 8
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-324 October 21, 2025 3. Approval of City Council Special Meeting – Interviews with Recruiting Firms for City Manager
Recruitment Meeting Minutes of October 13, 2025
Interim City Manager MOTION:
Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7 and 8
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Absent: None
Abstain: None
2025-325 October 21, 2025 4. Approval of Waiver of Fees: Porchfest. Event was held September 13 and applicant paid fees in the amount of $500. Applicant is requesting a fee waiver and
reimbursement of previously paid fees.
Public Works MOTION:
Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7 and 8
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: None
Abstain: None
None required. Approved.
2025-326 October 21, 2025 5. Approval of Notice of Completion for the FireRelated Building Improvements at the Community Cultural Center Project (CIP #0713-24.09.
Public Works MOTION:
Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7 and 8
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: None
Abstain: None
None required. Approved.
2025-327 October 21, 2025 6. Approval and Receipt for Upcoming Openings on the Climate Action Committee (CAC) for the term of Dec 31,
2025, through Dec 31, 2027. The Climate Action Committee was created by the City Council. Terms of office are two-year staggered terms, and include one Councilmember and six
members of various climate and environmental
backgrounds. Listed below are the upcoming vacancies:
a) Upcoming vacancies on the Climate Action
Committee (CAC)
Name: Term ending date:
Kenna Lee December 31, 2025
Lisa Pierce December 31, 2025
Planning MOTION:
Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7 and 8
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: None
None required. Vacancies
posted.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Abstain: None
2025-328 October 21, 2025 7. Approval and Receipt of Upcoming Vacancies on the Public Arts Committee (PAC) for the term of Dec 31, 2025, through Dec 31, 2029. Listed below are the upcoming vacancies:
a) Upcoming Vacancies on the Public Arts
Committee (PAC)
Name: Category: Term ending date:
Barbara Harris Category 1
December 31, 2025
Robert Brent Category 2
December 31, 2025
Jeff Stucker Category 3
December 31, 2025
Lars Langberg Category 4
December 31, 2025
Planning MOTION:
Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, and 8.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: None
Abstain: None
None required posted
vacancies
2025-329 October 21, 2025 8. Approval and Receipt of Upcoming Openings on the Design Review Board for the term of Dec 31, 2025,
through Dec 31, 2027. The Design Review & Tree Board
terms of office are two years and will be until December 31st, 2027. Listed below are the upcoming vacancies:
a) Upcoming Openings on the Design Review & Tree
Board (DRB)
Name: Category:
Term ending date:
Lars Langberg Category A (licensed architect)
December 31, 2025
Christine Level Category C
December 31, 2025
Melissa Hanley Category C
December 31, 2025
Planning MOTION:
Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, and 8
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: None
Abstain: None
None required posted
vacancies
2025-330 October 21, 2025 9. Informational Presentation from the Public Arts Committee related to:
a. Attendance at Recent Events
b. Barlow Hotel Agreement
c. Philosophy regarding public art
d. Support for the Public Arts Committee and future
arts events
e. Accepting less than the standard 1% public art
contribution from the Barlow Hotel project and request that the city budget an apportionment that eventually totals the standard 1% for public art projects.
Planning None Required. Informational
Presentation Only.
None required;
informational only
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-331 10. Discussion and Consideration of Proposed Actions as Recommended by the City Attorney in response to
concerns raised by over the Actions at Woodmark
Development
City Attorney MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to direct the city attorney to:
• prepare an urgency just cause
ordinance and regular just cause
ordinance
• set number of units at 40 units
and one at 45 units
• Sunset clause to set at one year
• 3 months of tenant relocation
Councilmember Hinton commented she
was not recommending a sunset clause.
Councilmember Maurer withdrew her
second.
Councilmember Hinton moved and Mayor
Zollman seconded the motion to direct
the city attorney to:
• prepare an urgency just cause
ordinance and regular just cause
ordinance
• set number of units at 40 units
and one at 45 units
• 3 months of tenant relocation
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer and Mayor
Zollman
Noes: Vice Mayor McLewis
Absent: None
Abstain: None
City Attorney to prepare
ordinance for Nov 4th
Council Meeting
2025-332 October 21, 2025 11. Request from Climate Action Committee for Letters of Support for the California Polluters Pay Climate Superfund Assembly Bill 1243 (Addis, coauthored by Damon Connolly and Chris Rogers) and Senate Bill 684 (Menjivar).
Planning MOTION:
Councilmember Maurer moved and
Councilmember Carter seconded the
motion to adopt resolution for the
California Polluters Pay Climate Superfund
Assembly Bill 1243 (Addis, coauthored by
None required. Letter was
sent.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Damon Connolly and Chris Rogers) and
Senate Bill 684 (Menjivar).
The Council discussed the motion.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
2025-333 October 21, 2025 12. Receipt of FY25-26 Budget at a Glance Format. To receive the informational item for "Budget at a Glance" which is a summary document that presents key financial information from a larger, more detailed budget in a simple, easy-to-understand format.
Administrative Services MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to receive the budget at a glance
format for the city web site.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None Required. Document
posted on city website
2025-334 October 21, 2025 13. Approval of Amendment to Flag Policy. Policy is to Amend the recently approved flag policy to list specific banners on poles and Council Policy on discussion of
Presidential Directives
Public Works MOTION:
Councilmember Carter moved and
Councilmember Hinton seconded the
motion to approve the Amendment to
Flag Policy with the following amendment:
Mayor in consultant with City Manager
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
None required. Approved
with an amendment.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
2025-335 October 21, 2025 14. Consideration of Request for Creation of and Appointment to Ad Hoc Committee to Prepare for the 125th Celebration of the Incorporation of the City of Sebastopol (1902- 2027) Request is to allocate staff time to coordinate with all of our current private businesses (to include the pending Hotel Sebastopol), nonprofits and agencies i.e. library Admin to start soliciting ideas for the celebration as well as ways to fund it.
Interim City Manager MOTION:
Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve the creation of ad hoc committee
for the 125th Birthday Celebration of the
City and appointed the following to the
committee:
Mayor Zollman
Councilmember Maurer
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None – Staff to set first
meeting to set duties of
Committee and time
2025-336 October 21, 2025 15. City Manager and/or City Clerk Reports: (This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)
a. Monthly Departmental Reports – September 2025
b. Report from Police Chief on Inspection of North
Bay Animal Services
Interim City Manager None Required. None Required. Received. 2025-337 November 4,
2025
PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:
• Proclamation: Indigenous Peoples Day
/Native American Heritage Month
Interim City Manager None Required. None Required.
Proclamation Presented.
2025-338 November 4,
2025
1. Approval of City Council Meeting Special Meeting
– Closed Session Minutes of October 20, 2025
Interim City Manager Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, and 5.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Ayes: Councilmembers Carter,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: Councilmember Hinton
Abstain: None
2025-339 November 4,
2025
2. Approval of City Council Meeting Regular Meeting
Minutes of October 21, 2025
Interim City Manager Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, and 5.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: Councilmember Hinton
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-340 November 4,
2025
3. Approval of Conversion of Administrative
Technician Classification to a I/II (Entry, Journey)
Classification Series
Administrative
Services/Human
Resources Consultant
Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, and 5.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: Councilmember Hinton
Abstain: None
Job description updated
2025-341 November 4,
2025
4. Approval of Amendment to Pay Rates and Ranges
Schedule.
Administrative
Services/Human
Resources Consultant
Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, and 5.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
None required. Pay rates
updated and posted.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Absent: Councilmember Hinton
Abstain: None
Ir November 4,
2025
5. Amendment to Composition of Enterprise Funds
Oversight Committee. Item is to reduce the number of
members and appoint without interviews interested
members.
Public Works Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, and 5.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: Councilmember Hinton
Abstain: None
None required. Approved.
2025-343 November 4,
2025
6. FY25-26 Quarter 1 Financial Update for Enterprise
Funds. This report is for First Quarter of current Fiscal Year (July, August and September 2025)
Administrative Services None Required. Informational Only None Required 2025-344 November 4,
2025
7. FY25-26 Quarter 1 Financial Update for General
Funds. This report is for First Quarter of current Fiscal Year (July, August and September 2025)
Administrative Services None Required. Informational Only None Required 2025-345 November 4,
2025
8. Introduction and First Reading of an Ordinance,
and Adoption of an Urgency Ordinance, to Add Chapter
9.36, Just Cause Eviction and Tenant Relocation, to the Sebastopol Municipal Code Regarding Regulated Units.
City Attorney MOTION:
Mayor Zollman moved and
Councilmember Maurer seconded the
motion to:
1) Introduce and waive first reading of an
Ordinance to add Chapter 9.36, Just Cause
Eviction and Tenant Relocation, to the
Sebastopol Municipal Code regarding
Regulated Units; and
2) Adopt an Urgency Ordinance to add
Chapter 9.36, Just Cause Eviction and
Tenant Relocation, to the Sebastopol
Municipal Code regarding Regulated
Units.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter,
Maurer, Vice Mayor Hinton and Mayor
Zollman
Noes: None
Absent: Councilmember Hinton
Urgency Ordinance
published in Newspaper;
second reading and
adoption scheduled for Nov
18th Council Meeting.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Abstain: None
2025-346 November 4,
2025
9. Approval for Award of Contract Executive Search
Firm WBCP for Recruitment Services for City Manager
Position
Human Resources
Consultant/Personnel
Attorney
MOTION:
Mayor Zollman moved and
Councilmember Maurer seconded the
motion to postpone the award of contract
to Executive Search Firm WBCP for
Recruitment Services for City Manager
Position to a future City Council Meeting.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
Absent: Councilmember Hinton
Abstain: None
Item to return to future city
council meeting.
2025-347 November 4,
2025
COUNCILMEMBER(S) REQUESTS FOR FUTURE CITY COUNCIL
AGENDA ITEMS
Councilmember Maurer/Councilmember Carter: Send
Letter to Woodmark asking for pause and obtaining
Interim City Manager Per Council Protocols Item on Nov 18th City Council Meeting
2025-348 November 4,
2025
CITY COUNCIL/CITY STAFF
REPORTS/COMMUNICATIONS/ANNOUNCEMENTS/FUTURE
MEETINGS:
10. City Manager and/or City Clerk Reports: (This will
be either verbal reports at the meeting, or written reports provided at or prior to the meeting)
a. Update on MOU For HEART Pilot Program
Interim City Manager None Required None Required.
Informational only
2025-349 November 17,
2025
1. CONFERENCE WITH LABOR NEGOTIATORS (Gov.
Code section 54957.6)
Agency Designated Representatives: Labor
Negotiator/Human Resources/Interim City Manager/City
Clerk
a. Service Employees International Union (SEIU) -
Public Works and Administrative
b. Sebastopol Police Officers Association (SPOA)
Interim City Manager No Report Out None
2025-350 November 18,
2025
PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:
• Signing of California Now Petition (Ceremonial
Only as Official Council action was approved at previous Council Meeting)
Interim City Manager None Required. Informational Only None required. Document signed.
2025-351 November 18,
2025 1. Approval of City Council Meeting Minutes of
November 4, 2025
Interim City Manager MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
None Required. Minutes
Adopted; Posted On Line
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
and Filed Per Records
Retention Policy
2025-352 November 18,
2025
Approval of Resolution setting a time and place for a public hearing for the proposed adoption by reference of portions of the 2025 Building Code with Local Amendments ad
Administrative Changes. The Building Department
recommend that the Council: 1) introduce an ordinance
adopting by reference the 2025 edition of the California Building Code as adopted and amended by the State of
California, repeal existing sections not applicable to new codes and modify Chapters 15.04-15.08 of the City of
Sebastopol City Municipal Code to reflect the new model code; and 2) adopt a resolution setting a public hearing on December 2, 2025 for adoption of the ordinance. Upon
Council approval of resolution, the public hearing for the adoption of the ordinances is scheduled for December 2, 2025, and related public hearing notices will publish on November 18, 2025 and November 25, 2025
Building Official MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None required. Hearing
scheduled.
2025-353 November 18,
2025
3. Amendment to Composition of Commons
Committee to remove the Community Foundation,
Sebastopol Cultural Community Center and Sebastopol
Center for the Arts as representatives per their request.
Organizations unable to have a representative attend or participate in meeting at this time due to time constraints.
Public Works MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
None required. Approved
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Absent: None
Abstain: None
2025-354 November 18,
2025
4. Award of Construction Contract to Team Ghilotti,
Inc. for the Bodega Avenue Bike Lanes and Rehab Phase 2 Project (CIP #0514-22.06) for a Total Contract Award of $1,873,601.00. Award of construction contract of this
project is included in the adopted FY 25/26 CIP budget. This project is largely funded by Go Sonoma grant fund.
Public Works MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None required. Approved
and executed.
2025-355 November 18,
2025
5. Award of construction contract for the Burbank
Farm ADA Restroom and Path Project to Cestarallo
Construction LLC for the Total Contract Award of
$243,781.05. Project is partially funded with CDBG grant fund. Funding sources are modified to use more Measure M Parks Fund versus Park in-lieu fees. No change to total budget.
Public Works MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None required. Approved
and executed.
2025-356 November 18,
2025
6. Approval of Draft surveillance use policy/
surveillance impact report. This report needs to be
submitted to the City Council on consent at least 45 days before the public hearing. A Public Hearing will be
scheduled January 2026 for Introduction of Ordinance. A Budget Amendment for Safe House Security System to be
paid for from the Police Endowment Fund and for the
Interim City Manager to have signing authority for related purchase and installation will also be considered at that Police MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
None required. Approved
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
time. This item is to submit the “Surveillance Impact
Report” under Section 8.80.050.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
2025-357 November 18,
2025
7. Approval of Amendment to Contract with Lauren
Berges for Sonoma County Mayors and Councilmembers
Association Meetings/Clerk of the Board
Interim City Manager MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None Required. Contract
approved and executed.
2025-358 November 18,
2025
8. Approval of Letter to Caltrans requesting
improvements at various locations on State Highways in
Sebastopol and authorizing the Mayor to sign the letter on behalf of the Council.
Public Works MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None required. Approved
and mailed.
2025-359 November 18,
2025
9. Approval of Resolution Establishing Utility
Payment Relief for Unpaid Federal Workers. This item
proposes the adoption of a resolution to establish a
temporary utility payment relief program for Sebastopol Administrative Services MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
None required. Policy
approved.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
residents who are unpaid federal employees during a
government shutdown. The program is designed to provide financial flexibility by allowing deferred payment of water and sewer utility bills, while ensuring uninterrupted access to essential services.
The relief program is structured to maintain regular billing cycles, with residents continuing to receive their utility bills as scheduled. However, qualified participants will be exempt from immediate payment obligations, late fees, and service disconnections during the unpaid period. Verification of federal employment and upaid status is required, and the application process is intentionally streamlined to ensure accessibility. Once the federal government resumes
operations and affected workers receive their regular pay and backpay, participants will be granted a two-month grace period to bring their accounts current. Any outstanding balances after this period will be subject to standard late fees and collection procedures.
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
2025-360 November 18,
2025
10. Approval of Second Reading and Adoption of
Ordinance to Add Chapter 9.36, Just Cause Eviction and
Tenant Relocation, to the Sebastopol Municipal Code
Regarding Regulated Units.
City Attorney MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None required.
2025-361 November 18,
2025
11. Approval of Authorization for the Mayor to Sign a
Letter to Woodmark Apartments Requesting a Delay of
Evictions, Tenant Information, and a Request for the
Property Owner to File a Waiver with the USDA
City Attorney MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
None Required. Letter
signed and sent.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
2025-362 November 18,
2025
12. Sebastopol World Friends Open World Delegation
Presentation
Interim City Manager None required. Informational only. None required. 2025-363 November 18,
2025
13. Award of Contract – Animal Control Services. Staff
recommends that the City Council approve the Resolution and Award the Contract to North Bay Animal Services
(NBAS) based upon the response to Request for Proposals Police MOTION:
Mayor Zollman moved and Vice Mayor
McLewis seconded the motion to reject
all proposals and go back out to bid for
animal control services and directed staff
to work with the city attorney to prepare
additional questions as discussed tonight
and to send out an amended RFP and
return to a future City Council meeting for
consideration of proposals submitting to
the amended RFP.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Maurer, Vice Mayor McLewis and
Mayor Zollman
Noes: Councilmember
Hinton
Absent: None
Abstain: None
RFP to be reissued with
additional questions.
2025-364 November 18,
2025
14. Discussion of Update of the City of Sebastopol
Revised Emergency Operations Plan (EOP).
Police MOTION:
Mayor Zollman moved and
Councilmember Maurer seconded the
motion to receive the update on the City
of Sebastopol Revised Emergency
Operations and to have an additional
update at the Dec 16th City Council
Meeting.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
None required. Moved to
Dec 16th meeting.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
2025-365 December 2,
2025
1. Approval of City Council Special Meeting Minutes -
Closed Session - of November 17, 2025
Interim City Manager MOTION:
Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 1, 2, 3, 4,
6, 7 and 8.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-366 December 2,
2025
2. Approval of City Council Regular Meeting Minutes
of November 18, 2025
Interim City Manager MOTION:
Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 1, 2, 3, 4,
6, 7 and 8.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-367 December 2,
2025
3. Receipt of Incoming Mayor’s Request for
Committee Assignments Submittals from Councilmembers
for City Council Committee Assignments and Liaisons.
Recommendation and Appointments will be made at the
January 6, 2026 City Council Meeting. (Requests to be
Mayor MOTION:
Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 1, 2, 3, 4,
6, 7 and 8.
Mayor to return to Jan 2026
meeting for
recommendations
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Submitted to Mayor No Later Than December 20th 2025)
(Responsible Department: City Administration/Mayor)
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
2025-368 December 2,
2025
4. Adopt a Budget Amendment Resolution, authorize
the Interim City Manager to approve increasing the
purchase order to Miksis to $58,309 and Accept
improvement and authorize staff to file a Notice of
Completion for the Calder Creek Storm Drain Repairs
Project. Notice of Completion is a routine item. Budget Amendment for increase of $10,250 is due to additional
work required. Budget amendment was presented to BC at
meeting of 11/17/25
Public Works MOTION:
Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 1, 2, 3, 4,
6, 7 and 8.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None required. Approved.
2025-369 December 2,
2025
5. Approval of Grant of Easement Deed to PG&E for
the Village Park Conversion Program and Authorizing the Mayor to sign the Grant Deed on behalf of the City Council.
Grant of Easement is required by PG&E before they perform utility upgrade work at Village Park.
Public Works MOTION:
Vice Mayor McLewis moved and
Councilmember Hinton seconded the
motion to approve the grant easement
deed.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Vice Mayor McLewis and
Mayor Zollman
Noes: Councilmember
Maurer
Absent: None
Abstain: None
None required. Approved.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-370 December 2,
2025
6. Revised Employee Travel and Reimbursement
Policy
Administrative Services MOTION:
Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 1, 2, 3, 4,
6, 7 and 8.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None required.
2025-371 December 2,
2025
7. Receipt of Preliminary List of CIP Projects
developed in the ongoing Water Master Plan Update. This provides Council an early review of the list of projects prior to the Final Draft Water Master Plan to be presented to Council at a future meeting in January/February 2026.
Public Works MOTION:
Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 1, 2, 3, 4,
6, 7 and 8.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
None required. Approved.
2025-372 December 2,
2025
8. Extension of Contract with 4LEAF for Planning
Department Consulting Services.
Interim City Manager MOTION:
Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 1, 2, 3, 4,
6, 7 and 8.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
None required. Contract
approved and executed.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Absent: None
Abstain: None
2025-373 December 2,
2025
9. Public hearing for the proposed adoption by
reference of portions of the 2025 Building Code with Local Amendments and Administrative Changes. The Building
Department recommend that the Council: 1) introduce an
ordinance adopting by reference the 2025 edition of the California Building Code as adopted and amended by the
State of California, repeal existing sections not applicable to new codes and modify Chapters 15.04-15.08 of the City of Sebastopol City Municipal Code to reflect the new model code;
Building MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve adoption of ordinance
for 2025 Building Code.
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
Cod adopted and will be
included into the Municipal
Cde
2025-374 December 2,
2025
10. Resolution of Intent re: EIFD. The purpose of this
item is to submit to the City Council a report out from the EIFD Ad Hoc Committee to the City Council. The action for consideration tonight is as follows:
a) Receive an updated report from Kosmont on EIFD
Feasibility Analysis Findings
b) City Council consideration of a Resolution of
Intention to form the Sebastopol EIFD; or
c) Other direction as Council deems appropriate
Planning MOTION:
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve a Resolution of
Intention to form the Sebastopol EIFD.
Councilmember Maurer moved to delay
the item for six months
Mayor Zollman called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
Action on the item is
delayed 6 months. (June
2026)
2025-375 December 2,
2025
CITY COUNCIL REORGANIZATION/ELECTION OF MAYOR AND
VICE MAYOR/MAYOR PRO TEMPORE
Each year the City Council conducts a reorganization by selecting from among its members a Mayor and Mayor Pro
Tempore (Vice Mayor) to serve for the upcoming year. The Mayor presides at City Council meetings and serves as the Interim City Manager MOTION
Mayor Zollman moved and
Councilmember Hinton second the
motion to confirm Jill McLewis as Mayor
and Sandra as Vice Maor.
None required. Mayor
McLewis and Vice Mayor
Maurer appointed as Mayor
and Vice Mayor
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
official head of the City for ceremonial purposes. The Mayor Pro Tempore (Vice Mayor) performs the duties of the Mayor during the Mayor’s absence or disability. This reorganization usually takes place at the first regular meeting in December or upon certification of the Election if it is an election year.
Rotation of Vice Mayor/Years on Council: Vice Mayor shall assume the role of Mayor and the most *senior member of the Council who has not served as Vice Mayor would
become Vice Mayor. Councilmembers would be rotated
through as Mayor and Vice Mayor, with their position in the rotation determined by their consecutive years on the
Council, and councilmembers with equal years of service placed in the rotation based on *total vote count received in the election. Under this rotation system, the Vice Mayor would automatically be advanced to Mayor.
Per this protocol; Vice Mayor McLewis would become Mayor and Councilmember Maurer would be become Vice Mayor.
• Presentation of Plaque to Outgoing Mayor
• Message from Outgoing Mayor (Mayor Zollman)
• Message from Incoming Mayor (Former Vice
Mayor McLewis)
• Cake and Coffee for Outgoing Mayor
VOTE:
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
Absent: None
Abstain: None
2025-375 December 8,
2025
1. Conference with Legal Counsel – Anticipated
Litigation
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 case
City Attorney No Report Out No Report Out
2025-376 December 8,
2025
2. Conference with Labor Negotiators (Gov. Code
54957.6)
Agency Designated Representatives: Labor
Negotiator/Human Resources/Interim City Manager/City
Clerk/Labor Counsel
a. City Manager
b. Service Employees International Union (SEIU) –
Public Works and Administrative
c. Sebastopol Police Officers Association (SPOA)
Interim City Manager No Report Out No Report Out
2025-377 December 8,
2025
3. Public Employment (Gov. Code § 54957)
Title: City Manager
City Personnel Attorney No Report Out No Report Out
2025-378 December 8,
2025
4. Public Employment (Gov. Code § 54957)
Title: City Clerk/Assistant City Manager
City Personnel Attorney No Report Out No Report Out
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-379 December 15,
2025
1.Conference with Labor Negotiators (Gov. Code 54957.6) Agency Designated Representatives: Labor
Negotiator/Human Resources/Interim City Manager/City
Clerk/Labor Counsel
a. City Manager
City Personnel
Attorney/HR/Labor
No Report Out No Report Out
2025-380 December 15,
2025
Public Employment (Gov. Code § 54957)
Title: City Manager
City Personnel Attorney No Report Out No Report Out
2025-381 December 15,
2025
Public Employment (Gov. Code § 54957)
Title: City Clerk/Assistant City Manager
City Personnel Attorney No Report Out No Report Out
2025-382 December 16,
2025
1. Approval of City Council Meeting Minutes of
December 2, 2025
Interim City Manager MOTION:
Councilmember Zollman moved and Vice
Mayor Maurer seconded the motion to
approve consent calendar items 1, 2, 3, 4,
and 5.
Mayor McLewis called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Zollman, Vice Mayor
Maurer and Mayor McLewis
Noes: None
Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-383 December 16,
2025
2. Approval of City Council Meeting Minutes of
December 8, 2025 Special Meeting – Closed Session
Interim City Manager MOTION:
Councilmember Zollman moved and Vice
Mayor Maurer seconded the motion to
approve consent calendar items 1, 2, 3, 4,
and 5.
Mayor McLewis called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Zollman, Vice Mayor
Maurer and Mayor McLewis
Noes: None
Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-384 December 16,
2025
3. Receipt of Local Appointments List (Maddy Act
Government Code Sections § 54970- 54975) This is a
current list (As of December 31, 2025) of City
Commission/Board/Committees: Planning Commission,
Design Review, Public Arts; Climate Action Committee;
Building the Commons; Enterprise Funds
Interim City Manager MOTION:
Councilmember Zollman moved and Vice
Mayor Maurer seconded the motion to
approve consent calendar items 1, 2, 3, 4,
and 5.
Mayor McLewis called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Zollman, Vice Mayor
Maurer and Mayor McLewis
Noes: None
Absent: None
Abstain: None
None Required. Posted an
displayed as required.
2025-385 December 16,
2025
4. Approval of Task Order 5 with GHD for
Construction Management Services for the Bodega Avenue
Bike Lanes and Rehab Phase 2 Project for amount not to
exceed $288,405. RFP issued and staff recommends
selection of GHD for construction management services for the Project
Public Works MOTION:
Councilmember Zollman moved and Vice
Mayor Maurer seconded the motion to
approve consent calendar items 1, 2, 3, 4,
and 5.
Mayor McLewis called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Zollman, Vice Mayor
Maurer and Mayor McLewis
Noes: None
Absent: None
Abstain: None
None required. Approved.
2025-386 December 16,
2025
5. Approval of Memorandum of Understanding with
County of Sonoma to establish the roles Final and
responsibilities of the parties in the County's providing staff to engage individuals experiencing homelessness within the incorporated and unincorporated areas of City. County will provide one Senior Client Support Specialist from the
Homeless Encampment Assistance and Resource Team
(HEART) to operate within the incorporated and
unincorporated areas of City.
Police MOTION:
Councilmember Zollman moved and Vice
Mayor Maurer seconded the motion to
approve consent calendar items 1, 2, 3, 4,
and 5.
Mayor McLewis called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
None required. Approved
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026
Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Ayes: Councilmembers
Carter, Hinton, Zollman, Vice Mayor
Maurer and Mayor McLewis
Noes: None
Absent: None
Abstain: None
2025-387 December 16,
2025
6. Informational Update on Status of FY 25 26 City
Council Goals. Item is to provide quarterly update of City Council Goals and Priorities.
Interim City Manager None required. Informational Only None required. 2025-388 December 16,
2025
7. AB1600 Annual Report of Development Impact
Fee. An AB 1600 annual report is a mandatory public report required by California law for local agencies that collect development impact fees. AB 1600 requires these reports to detail the beginning and ending balances of fee accounts, the fees collected, and how those funds were spent on
public facilities related to development projects, such as new infrastructure and public services. The report must be made available to the public within 180 days of the fiscal year's end
Administrative
Services/Public Works
MOTION:
Vice Mayor Maurer moved and
Councilmember Zollman seconded the
motion to adopt AB 1600
Mayor McLewis called for a roll call vote.
City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers
Carter, Hinton, Zollman, Vice Mayor
Maurer and Mayor McLewis
Noes: None
Absent: None
Abstain: None
None required.
2025-389 December 16,
2025
8. Discussion and review of draft Emergency
Operations Plan (EOP)
Police No formal action taken. None required.
2025-390 December 16,
2025
a. November Departmental Reports
b. Update on Gravenstein Commons
Interim City Manager None required. Informational Only None required.
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026