Agenda-Item-Number-3-Receipt-of-Minute-Orders-and-Reference-Ordes-for-Calendar-year-2025 — Sebastopol City Council, January 6, 2026 (part 1 of 2)

CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: January 6, 2026
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Interim City Manager
Subject: Receipt of Minute/Reference Orders for Calendar Year 2025 =========================================================================================== RECOMMENDATION:

This item is to submit to the City Council a list of City Council Agenda Items that the City Council has reviewed and/or acted upon in the last calendar year. There is no action required, as this item is informational only.

EXECUTIVE SUMMARY:

This informational item provides the City Council with a compiled list of agenda items reviewed and/or acted upon by the City Council during the previous calendar year. The list is derived from the City Clerk’s Minute Orders/Reference Orders, which document all Council actions and acknowledgements. Providing this summary supports transparency, historical reference, and ease of information retrieval for the City Council, staff, and the public.

PROCESS OF AGENDA ITEM:

1. If item remains on consent, no presentation of item is required. Item would be approved as a consent calendar item.

2. If item is removed from the consent calendar; item would be placed at the end of the regular agenda items or as otherwise determined by the Mayor for discussion following the process below:
a. Presentation of agenda item by the Requestor or Responsible Department b. Questions and discussion from Councilmembers
c. Public comment period
d. Council deliberation and motion
BACKGROUND:

Each City Council meeting includes a range of agenda items such as Proclamations and Presentations, Consent Calendar items, Informational Items, Public Hearings, Discussion and Action Items, and City Staff and City Council Reports. These items may occur during Regular, Special, Closed Session, or Study Session meetings.

Actions taken by the City Council are recorded in a spreadsheet referred to as the Minute Orders/Reference Orders for each calendar year.

A Minute Order reflects a vote by a majority of the City Council to direct staff and/or approve actions such as staff direction; interviews/appointments for Board, Commission or Committees, or receipt of non-substantive agenda items. Minute Orders are less formal than resolutions and are typically used for actions that do not require extensive background, justification, or policy findings.

Agemda Item Number 3
Agemda Item Number 3
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Resolutions are used for more formal actions, including the adoption of City policy, budget-related items, grant applications, contracts, and other actions that require detailed findings and justification.

Reference Numbers are assigned to agenda items that do not require a formal vote, such as informational items that are received and accepted by the City Council.

Following each City Council meeting, the City Clerk prepares and documents all actions taken by the City Council.

The purpose of maintaining this annual listing is to support transparency, accountability, and efficient retrieval of City Council actions for reference by the City Council, staff, and the public.

DISCUSSION:

Listed below are historical figures of the actionstaken aswell as actionstaken this past year. Thisis an informational item only and the Council is asked to receive the report.

The number of action or informational items the City Council acted upon or received for Calendar Year 2025 is:
390 Agenda Items
Listed below are the number of items (historical reference) for the last ten (10) years. 2024 337 items
2023 290 items
2022 248 Items
2021 331 items
2020 264 Items
2019 292 Items
2018 263 items
2017 241 Items
2016 298 Items
2015 197 items
2014 202 Items
The number of resolutions approved and adopted by the City Council for Calendar Year 2025: 88 Resolutions Listed below are the number of Resolutions (historical reference) for the last ten (10) years. 2024 63
2023 73
2022 103
2021 69
2020 44
2019 57
2018 51
2017 48
2016 53
Agemda Item Number 3
Agemda Item Number 3
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2015 43
2014 60
For calendar year 2025, a status of those items is attached that contains the actions of those items that the City Council approved during this calendar year as well as receipt of informational presentations, Years of Service Awards and Proclamations. If Councilmembers have any questions on specific items, those questions can be addressed to the City Manager for a response by the responsible department. If Councilmembers request additional information on items, this item should be removed from the consent calendar and place at the end of discussion and action items for further discussion.

STAFF ANALYSIS:

Production of this list provides for open municipal government and provides the Council and public one document that contains all agenda items and actions for Calendar Year 2025 City Council Meetings.

PUBLIC COMMENT:

As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of the agenda item.

PUBLIC NOTICE:

This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.

FISCAL IMPACT: There is no fiscal impact with receipt of the agenda item.

RESTATED RECOMMENDATION: That the Council Receive the Minute/Reference Orders for Calendar Year 2025 OPTIONS:

If Councilmembers have any questions on specific items, those questions can be addressed to the City Manager for a response by the responsible department. If Councilmembers request additional information on items, this item should be removed from the consent calendar and place at the end of discussion and action items for further discussion.

ATTACHMENT(S):

Minute/Reference Order List
APPROVALS:

Department Head Approval: Approval Date: 12-29-2025
CEQA Determination (Planning): Approval Date: 12-29-2025 The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) Administrative Services/Financial Approval: Approval Date: 12-29-2025 Agemda Item Number 3
Agemda Item Number 3
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Costs authorized in City Approved Budget: ☐ Yes ☐ No X N/A Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: 12-29-2025
City Manager Approval: Approval Date: 12-29-2025
Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-001 January 7, 2025 Years of Service Award – Ana Kwong Assistant City Manager/City Clerk
None Required. None Needed – Years of
Service Presented
2025-002 January 7, 2025 Approval of City Council Special Meeting – Closed Session Meeting Minutes of December 16, 2024
Assistant City
Manager/City Clerk
MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 1, 2, 3, 4,
5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-003 January 7, 2025 Approval of City Council Regular Meeting Minutes of December 17, 2024
Assistant City
Manager/City Clerk
MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 1, 2, 3, 4,
5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-004 January 7, 2025 Approval of City Council Special Meeting – Closed Session Meeting Minutes of December 20, 2024
Assistant City
Manager/City Clerk
MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 1, 2, 3, 4,
5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
Agemda Item Number 3 Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date

Absent: None
Abstain: None
2025-005 January 7, 2025 Receipt of 2024 Minute Orders/Reference Orders and Resolutions
Assistant City
Manager/City Clerk
MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 1, 2, 3, 4,
5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-006 January 7, 2025 Approval of 2025 City Council Meeting Schedule Assistant City Manager/City Clerk
MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 1, 2, 3, 4,
5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. City
Council Meeting Scheduled
approved.
2025-007
Resolution
Number 6636-
2025
January 7, 2025 Approval of City’s Publicly Available Pay Schedule: Adoption of Resolution revising the City’s Publicly Available Pay Schedule, effective January 1, 2025, revised January 7, 2025 for Captain Position
Administrative Services/
Human Resources
MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 1, 2, 3, 4,
5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
None Required
Agemda Item Number 3 Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Abstain: None
2025-008 January 7, 2025 Informational Presentation: Government Specific Equipment Annual Report Out
Police None Required. Informational Only. None Required.

Informational Only.
2025-009
Resolution
Number:
6637-2025
January 7, 2025 Consideration of Approval of Solid Waste Collection Agreement with Sonoma County Resource Recovery for
garbage, recycling, and organic waste collection services and authorize the execution of a professional services
agreement with R3 Consulting Group, Inc. (R3) to provide the City with consulting services during the transition of solid waste collection services to SCRR. The funding for this contract will be paid by Sonoma County Resource Recovery (SCRR) and will have no fiscal impact on the City of
Sebastopol budget
Assistant City
Manager/City Clerk
Ad Hoc committee
MOTION:

Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve the Solid Waste
Collection Agreement with Sonoma
County Resource Recovery for garbage,
recycling, and organic waste collection
services and authorize the execution of a
professional services agreement with R3
Consulting Group, Inc. (R3) to provide the
City with consulting services during the
transition of solid waste collection
services to SCRR and to recommend
Option 2.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Maurer, Vice
Mayor McLewis and Mayor Zollman
Noes: Councilmembers Carter and
Hinton

Absent: None
Abstain: None
Contract approved; Options
and Franchise Fee to be
returned to next City
Council Meeting
2025-010 January 7, 2025 Discussion and Consideration of City Council and City Staff Committee Assignments. This item is to discuss the Mayor’s recommendations for City Council Committee Assignments
Assistant City
Manager/City Clerk
Mayor
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve the Committee
Assignments with the following
amendments:

Councilmember Carter – Primary to Zero
Waste Sonoma and Councilmember
Maurer Alternate
Councilmember Hinton – Primary –
Service Clubs and Councilmember
Alternate
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None Required. Committee
Assignments approved and
distributed to Departments
and Agencies
Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-010
Resolution
Number:
6638-2025
January 7, 2025 Consideration of additional funding for Pilot Program for High School/College Internships ($2500.00) This item is to continue the pilot program for high school internships and requested additional funding to continue internships from January 2025 to June 2025
Assistant City
Manager/City Clerk
MOTION:

Vice Mayor McLewis moved and Mayor
Zollman seconded the motion to approve
additional funding for Pilot Program for
High School/College Internships
($2500.00) This item is to continue the
pilot program for high school internships
and requested additional funding to
continue internships from January 2025 to
June 2025.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None required. Funding
approved for Administrative
Services and Police
Department for
continuation of Pilot
program
2025-012 January 7, 2025 Authorization to implement Volunteer Firefighter Stipend Policy. There is no budget impact with this item as there is funding budgeted in the FY 24 25 Fire Department budget in the amount of $124,000.

Fire Chief MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve Authorization to implement
Volunteer Firefighter Stipend Policy. There
is no budget impact with this item as
there is funding budgeted in the FY 24 25
Fire Department budget in the amount of
$124,000.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
Approved, program
implemented
Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-013
Resolution
Number:
6639-2025
January 7, 2025 Consideration of Council Approval to Initiate the Recruitment Process to Hire Fire Captain(s) Position(s); There is no General Fund budget impact as funding for
Positions are to be Funded through the Measure H Funds in the amount of $117,217
Fire Chief MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve initiation of the Recruitment
Process for Fire Captain Positions; Funding
for Positions to be Funded through the
Measure H Funds in the amount of
$117,217 for Remainder of FY 24-25
(Hiring is expected April 2025) and
approve Resolution for Budget
Amendment for Two Fire Captain
Positions Salary and Benefits and Related
Costs
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
Approved, recruitment
process started with
Muchmore Consulting
2025-014
Resolution
Number:
6640-2025
January 7, 2025 Consideration of Approval of Contract for 4Leaf and Reimbursement Agreement– Contract Scope of Work is for
Barlow Development Agreement and Application Processing.

Item is required as contract approval level is above the signing authority for the City Manager. There is no budget impact as the contract will be funded by the Developer; Barney Aldridge
Community Development MOTION:

Mayor Zollman moved and
Councilmember Hinton seconded the
motion to Approval of Contract for 4Leaf
and Reimbursement Agreement– Contract
Scope of Work is for Barlow Development
Agreement and Application Processing
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
Approved. 4Leaf in contract
and actively working on
Barlow project.
2025-015
Resolution
Number:
6641-2025
6642-2025
January 7, 2025 Approval of Memorandum of Understanding (MOU) with Sebastopol Police Officers Association (SPOA) for a One Year agreement – January 1, 2025 to December 31, 2025 and
Approval of Budget Amendment for $168,300 for negotiated items
Assistant City
Manager/City Clerk
MOTION:

Mayor Zollman moved and Vice Mayor
McLewis seconded the motion to approve
the Memorandum of Understanding
(MOU) with Sebastopol Police Officers
None Required.

Memorandum of
Understanding approved
and posted on City’s
website
Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Association (SPOA) for a One Year
agreement – January 1, 2025 to
December 31, 2025 and Approval of
Budget Amendment for $168,300 for
negotiated items.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-016 January 21, 2025 1. Agenda Item: Conduct Interview for One Opening on the Public Arts Committee: Term: December
2024 to December 2028.
5:00 pm Interview with Gavin Waters
Community
Development/City
Management
None Required. Conducted Interviews None Required.

Appointments were
considered later in agenda.
2025-017 January 21, 2025 2. Agenda Item: Conduct Interviews for Two Openings on the Planning Commission: Term: December
2024 to December 2028
5:15 pm Interview with Paul Fritz
5:30 pm Interview with Jennifer E. Koelemeijer
Community
Development/City
Management
None Required. Conducted Interviews None Required.

Appointments made and
included the two identified
applicants.
2025-018 January 21, 2025 3. Agenda Item: Conduct Interviews for Three Openings on the Design Review Board/Tree board: Term:

December 2024 to December 2026
5:45 pm Interview with Lynn Deedler
6 :00 pm Interview with Marshall Balfe
6 :15 pm Interview with Christian D. Macke
Community
Development/City
Management
None Required. Conducted Interviews None Required.

Appointments considered
later in agenda.
2025-019 January 21, 2025 4. Approval of Minutes of Special City Council Meeting – Closed Session Meeting of December 2, 2024
Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.

Abstain: None
2025-020 January 21, 2025 5. Approval of Minutes of Regular City Council Meeting of December 3, 2024
Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.

MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.
2025-021 January 21, 2025 6. Approval of Minutes of Special City Council Meeting – Closed Session Meeting of December 9, 2024
Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None Required. Items
Approved and Alleged
Brown Act Violations Cured.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2024 meeting. While the
agenda for the December
17, 2024 meeting
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-022 January 21, 2025 7. Approval of Adoption of Ordinance Number 1151:

Ordinance to Repeal Ordinance Number 1132 (Electronic
Filing of Campaign Finance Disclosure and Statements of Economic Interests)
Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.

MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.
2025-023 January 21, 2025 8. Receipt of Code of Conduct Policies (Request for Councilmembers to Sign Yearly)
Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

None Required. Items
Approved and Alleged
Brown Act Violations Cured.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-024 January 21, 2025 9. Approval of Local Appointments List (Maddy Act Government Code Sections § 54970- 54975) This is a
current list (As of December 31, 2024) of City
Commission/Board/Committees: Planning Commission,
Design Review, Public Arts and Climate Action Committee Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.

MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.
2025-025 January 21, 2025 10. Approval of AB 1600 Report for Fiscal Year 2023-

24. "AB 1600" refers to Assembly Bill 1600, a California state law that establishes guidelines for the collection and usage of "development impact fees" imposed on new
development projects, essentially requiring local
Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
None Required. Items
Approved and Alleged
Brown Act Violations Cured.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
governments to justify and transparently account for fees they charge developers to fund necessary public
infrastructure related to new development; it's often called the "Mitigation Fee Act. AB 1600 requires agencies to
annually report on the fees collected and their use.
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-026 January 21, 2025 11. Approval of Agreements with the California Department of Tax and Fee Administration (CDTFA) for
Implementation of a Local Transactions and Use Tax for ¼ cent sales tax as approved at the November 5, 2024
Municipal Election and Agreement with Sonoma County for Regarding Measure U and Measure I. In exchange for the
City waiving collection of a portion of the ½ cent sales tax authorized by Measure U, Sonoma County will pay the City an amount equal to what the City would receive if it
collected the full amount
Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.

MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 14 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-027 January 21, 2025 12. Adoption of a Resolution approving the Final Map and Subdivision Improvements Agreement for the Canopy
Subdivision located at 1009-1011 Gravenstein Highway
North, APN 060-261-026 & 028(Property), and accepting the dedication of public easements for utilities, emergency vehicle access and public (pedestrian and bicycle) access Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.

MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.
2025-028 January 21, 2025 13. Discussion and Consideration of Staff Support for Climate Action Committee. Staff recommends modifying the commitment as outlined in Option 2, setting a limit of 10 hours per month for staff time to support the CAC. If Council prefers to focus staff time entirely on revenue-generating work and other Council priorities, staff recommends Option 1 as previously discussed
Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 15 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
December 17 meeting in
order to correct any
alleged violations.
2025-029 January 21, 2025 14. Consideration of Council Approval of the Sebastopol Fire Department Stipend Policy. There is no
budget amendment required for approval of this policy.

Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.

MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.
2025-030 January 21, 2025 15. Consideration of Council Approval of Fire Captain Job Description and Salary Range. There is no budget
amendment required for the approval of the job description or salary range.

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 16 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.
2025-031 January 21, 2025 16. Consideration of Contract Amendment for Scope of Work for City Gate Contract for Fire Department
Reorganization Items for an Additional Allocation of
$25,000. The FY 24 25 budget has budgeted and allocated $50,000 for Consolidation Negotiation Advising and the City hired CityGates for fire negotiation items. This item requires Council approval for City Manager to sign this contract which is above the purchasing authority. $25,000 will be transferred within the fire department budget which is
within the City Manager’s authority. There is no increase to the budget.

MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.
2025-032 January 21, 2025 17. Consideration of Council Approval to Proceed with Update to Staffing Assessment Study. This item has been budgeted in the FY 24 25 City Budget for $10,000; therefore there is no budget amendment required. This item was
reviewed by the Budget Committee at their meeting of
December 2, 2024. City staff is requesting Staffing
Assessment be Completed prior to the 2025 Goals and
Priority Setting
Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 17 of 141 ends

Abstain: None
2025-033 January 21, 2025 18. Consideration of Approval for Budget Amendment for Additional $1500 for newly elected Councilmember to attend the League of CA Cities /CAL Cities New Mayors and Council Members Academy, January 22-24, 2025 in
Sacramento
Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
2024 meeting. While the
agenda for the December
17, 2024 meeting
substantially complied
with the Brown Act, in an
abundance of caution, the
City Council will be
ratifying and re-approving
all action items from the
December 17 meeting in
order to correct any
alleged violations.

MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Items
Approved and Alleged
Brown Act Violations Cured.
2025-034 January 21, 2025 19. Designating Voting Delegate and Alternate(s) to Vote in the Mayor's Absence for the 2025 Sonoma County
Mayors and Councilmembers City Selection Committee
Meetings and Sonoma County Mayors and Councilmembers
Board and General Membership Association Meetings
Items 4-19 were
previously acted upon
during the City Council’s
December 17, 2024
meeting. The City recently
received a letter
demanding the City cure
and correct alleged
violations of the Brown
Act related to the agenda
for the December 17,
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None Required. Items
Approved and Alleged
Brown Act Violations Cured.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 18 of 141 ends

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-035 January 21, 2025 20. Approval of City Council Meeting Minutes of January 7, 2025
Assistant City
Manager/City Clerk
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-036 January 21, 2025 21. Approval of Sponsorship of Sebastopol Walks 2025 Program: There is no City funding required for sponsorship of this program.

Assistant City
Manager/City Clerk
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve Consent Calendar Items 4
through 21 with Item Number 22
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Item
approved; outreach
coordinator to assist with
social media posts
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 19 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-037 January 21, 2025 22. Approval of Resolution Ratifying and Adopting Option #2 for Solid Waste Collection Agreement with
Sonoma County Resource Recovery for garbage, recycling, and organic waste collection services and inclusion of
franchise fee as discussed and recommended at the January 7th 2025 City Council Meeting. The requirement is for the City Council to adopt a resolution incorporating the rates and the Franchise Fee to be paid to the City of Sebastopol by the vendor per the Ordinance. The selected Contractor shall pay applicable franchise fees established by the City which is 10% of Gross Revenues for Collection Services provided in the City. There is no negative fiscal impact to the City budget with the adoption of the Resolution.

Assistant City
Manager/City Clerk/Ad
Hoc Committee
MOTION:

Vice Mayor McLewis moved and
Councilmember Maurer seconded the
motion to approve the Resolution
Adopting Option #1 for Immediate Rate
Adjustment as shown in attachment to
staff report and adopt resolution setting
franchise fee as discussed and
recommended at the January 7th 2025
City Council Meeting. The requirement is
for the City Council to adopt a resolution
incorporating the rates and the Franchise
Fee to be paid to the City of Sebastopol by
the vendor per the Ordinance. The
selected Contractor shall pay applicable
franchise fees established by the City
which is 10% of Gross Revenues for
Collection Services provided in the City.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember
Carter, Maurer, Vice Mayor McLewis and
Mayor Zollman
Noes: Councilmember
Hinton

Absent: None
Abstain: None
Contract to be executed
upon review of Insurance
from CIRA.
2025-038 January 21, 2025 23. Agenda Item: Consideration of Appointment for One Opening on the Public Arts Committee: Term:

December 2024 to December 2028.

Applicant: Gavin Waters
Community
Development/City
Management
MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to appoint Gavin Waters to the
Public Arts Committee, for a term of four
years December 2024 to December 2028.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
None. Appointments of one
applicant approved by
Council.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 20 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date

Absent: None
Abstain: None
2025-039A January 21, 2025 24. Agenda Item: Consideration of Appointment(s) for Two Openings on the Planning
Commission: Term: December 2024 to December 2028
Applicant: Paul Fritz
Community
Development/City
Management
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to appoint Paul Fritz to the
Planning Commission, for a term of four
years December 2024 to December 2028.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None. Appointment
approved by Council
following interview of
applicant earlier during the
meeting.
2025-039B January 21, 2025 24. Agenda Item: Consideration of Appointment(s) for Two Openings on the Planning
Commission: Term: December 2024 to December 2028
Applicant: Jennifer E. Koelemeijer
Community
Development/City
Management
MOTION:

Vice Mayor McLewis moved and Mayor
Zollman seconded the motion to appoint
Jennifer Koelemeijer to the Planning
Commission, for a term of four years
December 2024 to December 2028 as
amended:

Contingent upon a business license prior
to the next Planning Commission meeting.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Maurer, Vice Mayor McLewis and
Mayor Zollman
Noes: None

Absent: None
Abstain: Councilmember Hinton
None. Appointment
approved by Council
following interview of
applicant earlier during the
meeting.
2025-040 January 21, 2025 25. Agenda Item: Consideration of Appointment(s) for Three Openings on the Design Review
Board/Tree board: Term: December 2024 to December
2026
Applicant: Lynn Deedler
Applicant: Marshall Balfe
Applicant: Christian D. Macke
Community
Development/City
Management
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to appoint Lynn Deedler, Marshal
Balfe, and Christian Macke to the Design
Review Board, for a term of two years
December 2024 to December 2026.

None. Appointments of
three DRB members
approved by Council
following interview of the
following applicants earlier
during the meeting:

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 21 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
Applicant:

Lynn Deedler
Applicant:

Marshall Balfe
Applicant:

Christian D.

Macke
2025-041 January
21,
2025

26. Consideration of Approval of Measure H Funding
Agreement with County of Sonoma
City Attorney/Fire Chief MOTION:

Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve the agreement with
Sonoma County to facilitate the receipt of
Measure H sales tax revenues, with such
changes as approved by the City Attorney
as long as such changes don’t increase the
obligations of the City.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Agreement
Executed.
2025-042 January 21, 2025 27. Consideration of Adoption of the Sebastopol Active Transportation Plan
Community Development MOTION:

Councilmember Hinton moved and Mayor
Zollman seconded the motion to approve
Adoption of the Sebastopol Active
Transportation Plan.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None. ATP approved by
Council by unanimous
decision.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 22 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-043 January 21, 2025 28. Approval of Memorandum of Understanding (MOU) with Sebastopol Employee International Union (SEIU) (Public Works and Administrative Staff) for a One Year
agreement – January 1, 2025 to December 31, 2025 and
Approval of Budget Amendment for $140,500 for negotiated items.

Assistant City
Manager/City Clerk
Human Resources
MOTION:

Mayor Zollman moved and Vice Mayor
McLewis seconded the motion to
Memorandum of Understanding (MOU)
with Sebastopol Employee International
Union (SEIU) (Public Works and
Administrative Staff) for a One Year
agreement – January 1, 2025 to
December 31, 2025 and Approval of
Budget Amendment for $140,500 for
negotiated items.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. MOU
Adopted as well as budget
adjustment
2025-044 January 21, 2025 29. Approval of Annual Report and Continued Use of Existing Surveillance Technology
Police MOTION:

Vice Mayor McLewis moved and Mayor
Zollman seconded the motion to receive
the Annual Report and approve Continued
Use of Existing Surveillance Technology .

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None required.
2025-045 January 21, 2025 Departmental Reports City Management None Required. Informational Only None Required.

Informational Only
2025-046 January 21, 2025 City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/SubCommittee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards. ((This will be either verbal City Management None Required. Informational Only. None Required.

Informational Only.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 23 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
reports at the meeting, or written reports provided at or prior to the meeting)
• Budget Committee Report out (January 13th
Budget Committee Meeting)
2025-047 February 3, 2025 CLOSED SESSION AGENDA ITEMS:

Public Employee Performance Evaluation (Gov. Code section 54957(b))
Title: City Manager
Human Resources
Personnel Attorney
No Report Out No Report Out
2025-048 February 4, 2025 Proclamation in Recognition of United States Army Air Force Staff Sergeant Yuen Hop. Sergeant Hop was from
Sebastopol. In 1943, Yuen Hop, who had just finished his senior year at Analy High School, enlisted in the U.S. Army and went off to fight in World War II. He never came home.

His plane was shot down over Germany during the historic Battle of the Bulge on Dec. 29, 1944. His remains were
located in June 2024 and a formal military honor ceremony service will be held at the Golden Gate National Cemetery.

Assistant City
Manager/City Clerk
None Required. None Required.

Proclamation Presented.
2025-049 February 4, 2025 1. Approval of City Council Meeting Minutes of January 21, 2025
Assistant City
Manager/City Clerk
MOTION:

Vice Mayor McLewis moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-050 February 4, 2025 2. Approval of Resolution for Closure of Main Street for Apple Blossom Parade. There is no additional fiscal impact associated with the passage of this resolution. If the City receives any fee waiver requests for this event, that will be agendized for a future City Council Meeting for
consideration
Police MOTION:

Vice Mayor McLewis moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
None required
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 24 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date

Absent: None
Abstain: None
2025-051 February 4, 2025 3. Approval of Revisions to the City’s Publicly Available Pay Schedule. This item incorporates revisions to the current Publicly Available Pay Schedule that include new Memorandum of Understanding (MOUs) with Sebastopol
Police Officer Association (SPOA) and Service Employee’s International Union (SEIU) approved by the City Council in regular meetings on January 7, 2025 and January 21, 2025 respectively. There is no fiscal budget impact to the budget with adoption of the pay schedule as the budget impacts were approved at the Jan 7th and Jan 21st Meetings
Human
Resources/Administrative
Services
MOTION:

Vice Mayor McLewis moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required
2025-052 February 4, 2025 4. Approval of Fee Waiver of Special Event Permit Fee for Annual Tree Lighting; Request is to waive the fees for this City wide holiday event held December 2024
Public Works/Engineering MOTION:

Vice Mayor McLewis moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required Applicant
was notified.
2025-053 February 4, 2025 5. ACFR – Annual Comprehensive Financial Report Informational Presentation. The item is recommending the City Council receive the financial reports by a Certified Public Accountant for the City’s annual audit for the year ended June 30, 2024. The audit was conducted by Badawi & Associates, a certified public accountant firm, and resulted in an unmodified (clean) opinion on the City's financial statements and compliance. The audit report consists of the Annual Comprehensive Financial Report (ACFR), which
provides summary financial information for the City and its operations, as well as supplementary information and
statistical data. There is no fiscal impact with receipt of this presentation
Administrative Services None. Informational Only None Required and the ACFR is posted on the City’s
website
Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
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Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-054 February 4, 2025 6. Discussion of Direction to Voting Delegate at the Sonoma County Mayors and Councilmembers Association
Meeting. There is no fiscal impact with discussion of this item.

City Selection Committee Appointments:

Bay Area Air Quality Management District Board – 1 Seat (to fill expiring term of Brian Barnacle of Petaluma). 2-year term starting in February.

Letters Received:

Brian Barnacle, Petaluma
Sonoma County Consolidated Oversight Board – 1 Seat (to fill vacancy of Chris Rogers of Santa Rosa). Term limit at the discretion of the Sonoma County Board of Supervisors.

Letters Received:

Jackie Elward, Rohnert Park
Stephen Zollman, Sebastopol
Board of Directors Appointments:

North Bay Division LOCC, Executive Board – 1 Seat (to fill expiring term of Jackie Elward of Rohnert Park). 2-year term starting in February.

Letters Received:

Jackie Elward, Rohnert Park
Sonoma County Agricultural Preservation and Open Space
District Citizens Advisory Committee – 1 Seat (to fill expiring term of Mark Stapp of Santa Rosa). 2-year term starting in February.

Letters Received:

Karen Nau, Petaluma
Marjorie Morgenstern, Cloverdale
Frank Quint, Petaluma
Alex DeCarli, Petaluma
Sonoma Marin Area Rail Transit (SMART) Commission – 3
Seats. 4-year fixed term.
2 – SCTA appointments (members appointed must also be a city/town representative for the Sonoma County
Transportation Authority) to fill the vacancies by Melanie Bagby of Cloverdale and Chris Rogers of Santa Rosa. These Assistant City
Manager/City Clerk
MOTION:

Vice Mayor McLewis moved and Mayor
Zollman seconded the motion to approve
direction to staff to support the following:

City Selection Committee Appointments:

Bay Area Air Quality Management District
Board – 1 Seat (to fill expiring term of
Brian Barnacle of Petaluma). 2-year term
starting in February.

Letters Received:

Brian Barnacle, Petaluma
5-0
Sonoma County Consolidated Oversight
Board – 1 Seat (to fill vacancy of Chris
Rogers of Santa Rosa). Term limit at the
discretion of the Sonoma County Board of
Supervisors.

Letters Received:

Jackie Elward, Rohnert Park
Stephen Zollman, Sebastopol
Recommend:

Zollman 5-0
Board of Directors Appointments:

North Bay Division LOCC, Executive Board
– 1 Seat (to fill expiring term of Jackie
Elward of Rohnert Park). 2-year term
starting in February.

Letters Received:

Jackie Elward, Rohnert Park
Recommend 5-0
Sonoma County Agricultural Preservation
and Open Space District Citizens Advisory
Committee – 1 Seat (to fill expiring term
of Mark Stapp of Santa Rosa). 2-year term
starting in February.

Letters Received:

Karen Nau, Petaluma
Marjorie Morgenstern, Cloverdale
Frank Quint, Petaluma
Alex DeCarli, Petaluma
Recommend: Alex DeCarli – 5-0
Sonoma Marin Area Rail Transit (SMART)
Commission – 3 Seats. 4-year fixed term.

None Required. Mayor to
vote at Feb 13th SCMCA
Meeting.

Agemda Item Number 3
Agemda Item Number 3
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Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
appointments will finish out the current terms of Bagby and Rogers that end in February 2027.

Letters Received:

Gerard Giudice, Rohnert Park
Janice Cader Thompson, Petaluma
Todd Lands, Cloverdale
Ariel Kelley, Healdsburg
1 – Non-SCTA appointment (must be from a city/town on
the rail line) to fill the expiring term of Debora Fudge of Windsor. This appointment will start a new 4-year fixed term beginning in February.

Letters Received:

Victoria Fleming, Santa Rosa
Chris Herrod, Healdsburg
Alex DeCarli, Petaluma
Sylvia Lemus, Cotati
2 – SCTA appointments (members
appointed must also be a city/town
representative for the Sonoma County
Transportation Authority) to fill the
vacancies by Melanie Bagby of Cloverdale
and Chris Rogers of Santa Rosa. These
appointments will finish out the current
terms of Bagby and Rogers that end in
February 2027.

Letters Received:

Gerard Giudice, Rohnert Park
Janice Cader Thompson, Petaluma
Todd Lands, Cloverdale
Ariel Kelley, Healdsburg
Recommend: Ariel Kelley and Janice
Cader Thompson 5-0
1 – Non-SCTA appointment (must be from
a city/town on the rail line) to fill the
expiring term of Debora Fudge of
Windsor. This appointment will start a
new 4-year fixed term beginning in
February.

Letters Received:

Victoria Fleming, Santa Rosa
Chris Herrod, Healdsburg
Alex DeCarli, Petaluma
Sylvia Lemus, Cotati
Recommend: Sylvia Lemus
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-055 February 4, 2025 Golden Gate Bridge, Highway & Transportation District – 1 Seat (to fill expiring term of Gerard Giudice of Rohnert Park). 2-year term starting in February.

Letters Received:

Gerard Giudice, Rohnert Park
Frank Quint, Petaluma
Assistant City
Manager/City Clerk
Councilmember Hinton moved and Vice
Mayor McLewis seconded the motion to
approve Golden Gate Bridge, Highway &
Transportation District – 1 Seat (to fill
expiring term of Gerard Giudice of
None Required. Mayor to
vote at Feb 13th SCMCA
Meeting.

Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
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Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Rohnert Park). 2-year term starting in
February.
• Gerard Guidice
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: Councilmember Carter

Absent: None
Abstain: None
2025-056 February 4, 2025 7. Fire Reorganization with Gold Ridge. Recommendation on City of Sebastopol Fire Service Reorganization to the Gold Ridge Fire District. The cost to the City’s General Fund with reorganization will be approximately $1.1 million annually, with the cost increased annually based on the Bay Area
Consumer Price Index. The annual increase will be a
minimum of 2%, with a 5% maximum
City Manager/Ad Hoc
Committee
Fire
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve adoption of resolution approving
the revenue sharing and property transfer
agreement with the Gold Ridge Fire
Protect District. annexing City fire services
into the Gold Ridge Fire Protection
District, the District’s attached
reorganization application to LAFCO, and
the Revenue Sharing Agreement with
District and adoption of resolution
approving the annexation of City fire and
emergency medical services into the Gold
Ridge Fire Protection District and the
District’s reorganization application.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
Resolution adopted; now in
LAFCO process
2025-057 February 4, 2025 a. Report out from Attendance at the January 2025 New Mayors and Councilmembers Academy
Mayor Zollman and Vice
Mayor McLewis
None -Committee Report Out None – Recommend review
during upcoming budget
2025-058 February 18,
2025
Closed Session
CLOSED SESSION AGENDA ITEMS:

1. Public Employee Performance Evaluation (Gov.

Code section 54957(b))
Human Resources
Personnel Attorney
No Report Out No Report Out
Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
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Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Title: City Manager
2025-059 February 18,
2025

1. Approval of City Council Special Meeting – Closed
Session Meeting of February 3, 2025
(Responsible Department:

Assistant City
Manager/City Clerk)
MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the motion to approve
consent calendar items 1, 2, 3, 5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-060 February 18,
2025

2. Approval of City Council Meeting Minutes of
February 4, 2025 (Responsible Department: (Assistant City Manager/City Clerk)
(Responsible Department:

Assistant City
Manager/City Clerk)
MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the motion to approve
consent calendar items 1, 2, 3, 5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-061 February 18,
2025

3. Approval of changes in the personnel rules of
vacation use begins at 3 months instead of 6 months. There is no fiscal impact associated with approval of this item. (Responsible Department: Human Resources/Administrative Services
(Responsible Department:

Administrative
Services/HR Consultant)
MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the motion to approve
consent calendar items 1, 2, 3, 5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required
2025-062 February 18,
2025

4. Proposed FY25-26 Budget Calendar. The City of
Sebastopol operates on a fiscal year that runs from July 1 to June 30. The preliminary budget is usually presented in May (Responsible Department:

Administrative Services)
MOTION:

Mayor Zollman moved and
Councilmember Carter moved seconded
FY25-26 Budget Calendar
was returned to the Budget
Committee for further
Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
and approved by the City Council in June. The item tonight is for approval of the City Meetings schedule for the upcoming City FY 25-26 Budget. There is no fiscal impact associated with approval of adoption of the budget schedule.
(Responsible Department: Administrative Services)
(Responsible Department: Administrative Services)
the motion to approve budget calendar
item as amended:
• Removal of April 1st line item in
calendar
• Defer to the budget committee
to include additional budget meetings as
recommended by the budget committee
such as enterprise funds and return to the
council with a report out / updated
schedule
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
discussion. Budget
calendar was discussed at
Budget Committee meeting
on 3/6/25 and additional
budget committee
meetings have been added
to calendar.
2025-063 February 18,
2025

5. Approval of Parcel Map for Habitat for Humanity
Building at 333 North Main Street. There is no fiscal impact to the budget with approval of the parcel map. (Responsible Department: Public Works/Engineering)
(Responsible Department: Public Works/City Engineer)
Public Works/Engineering MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the motion to approve
consent calendar items 1, 2, 3, 5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required
Item was approved by
council by unanimous
decision.
2025-064 February 18,
2025

6. Approval of SR 116 Pedestrian Crossing
Enhancement Maintenance Agreement. There is no fiscal
impact associated with approval of this item.

Public Works/Engineering MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the motion to approve
consent calendar items 1, 2, 3, 5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Approved and Agreement
executed.

Agemda Item Number 3
Agemda Item Number 3
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Absent: None
Abstain: None
A2025-065 February 18,
2025

7. Citywide Classification & Compensation Study.

This item is to provide an informational presentation to the City Council on the results of the Citywide Classification and Compensation Study. There is no action to be taken on this item as this item is informational only. There is no fiscal impact with receipt of the informational report.
(Responsible Department: Administrative
Services/Consultant)
(Responsible Department:

Administrative Services)
There was no action to be taken as this is
an informational item only.

City Council Action: Directed staff to:
• Addendum to report requesting
removal of Rohnert Park
• Return with items that contain
no budgetary impacts for Council
consideration
None Required. Report was
revised by consultant to
remove the requested
agency.
2025-066 February 18,
2025

8. Staffing Assessment Amendment Report. This
item is to provide an informational presentation to the City Council on the results of the Revised/Updated Staffing
Assessment conducted citywide. There is no action to be taken on this item as this report is informational only. There is no fiscal impact with receipt of the informational report. (Responsible Department: Assistant City Manager/City
Clerk/Human Resources Consultant)
Responsible Department:

Administrative
Services/Assistant City
Manager/City Clerk)
There was no action to be taken as this is
an informational item only.

None Required. Staffing
Assessment to be utilized in
recruitments and upcoming
goals session.
2025-067 February 18,
2025

9. EIFD Financing District – Kosmont Consultant
Contract Funding. Budget Adjustment of $15,000, Approve Amendment Number One to the Kosmont & Associates
Contract for consulting services supportive of the Enhanced Infrastructure Financing District (EIFD), and Authorize City Manager to Execute Contract Amendment (Responsible
Department: Community Development Director)
Community Development
for City
Administration/Public
Works
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve Budget Adjustment of
$15,000, Approve Amendment Number
One to the Kosmont & Associates
Contract for consulting services
supportive of the Enhanced Infrastructure
Financing District (EIFD), and Authorize
City Manager to Execute Contract
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Contract
amendment approved by
Council in a unanimous
decision.

Agemda Item Number 3
Agemda Item Number 3
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Order
Number
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Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-068 February 18,
2025
City Manager and/or City Clerk Reports: (This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)
a. Departmental Report Outs
City Manager None Required. Informational Only None Required. Reports Received.
2025-069 March 4, 2025 PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:
• Presentation – Recognition of Former Sebastopol
Library Manager Mathew Rose
• Proclamation - Proclaiming March 2025 as
Women’s History Month
• Proclamation – In Recognition of the 40 Year
Anniversary of Sebastopol World Friends and Takeo City
Assistant City
Manager/City Clerk
None Required. Informational Only None Required.

Proclamations Presented.
2025-070 March 4, 2025 Reordering of Agenda Items Mayor Zollman Councilmember Carter moved and Councilmember Maurer seconded the
motion to approve re-ordering of the
agenda to item number 16 before item
number 7 and pulled item number 9 from
the agenda due to the city manager’s
absence.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, and Mayor
Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
Item Reordered and Item
Pulled No further action
required
2025-071 March 4, 2025 1. Approval of City Council Special Meeting – Closed Session Meeting Minutes of February 18, 2025
Assistant City
Manager/City Clerk
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-072 March 4, 2025 2. Approval of City Council Regular Meeting Minutes of February 18, 2025
Assistant City
Manager/City Clerk
MOTION: None Required. Minutes
Adopted; Posted On Line
Agemda Item Number 3
Agemda Item Number 3
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Order
Number
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Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
and Filed Per Records
Retention Policy
2025-073 March 4, 2025 3. Approval of Amendment 58 to Master Agreement with GHD for the preparation of the City’s Water Master Plan Update for amount Not-to-Exceed $97,358. The project is within the approved budget of $120,000 from Water
Capital Fund 501
Engineering/Public Works MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
Approved and Agreement
has been Executed.
2025-074 March 4, 2025 4. Introduction and First Reading of Ordinance Amending various Sections in Sebastopol Municipal Code
changing Title of Public Works Superintendent to Public Works Director.

Engineering/Public Works MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
First reading approved.
2025-075 March 4, 2025 5. Adopt Amendment No. 1 to 4Leaf contract for planning services to include expanded Scope of Work to
expedite Barlow Hotel Development Agreement process,
including a revised not to exceed budget of $41,688 (from $20,520), increase in hours to perform work, and increase in Community Development MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5 and 6.

None Required.

Amendment to 4Leaf
contract approved by
Council. 4Leaf is actively
working on Barlow project
Agemda Item Number 3
Agemda Item Number 3
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Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
number of meetings including public hearings and authorize the City Manager to execute the amendment to the
agreement. All funding will be provided by the developer so there is no cost to the City.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
and including expanded
scope re. Development
Agreement increased
participation.
2025-076 March 4, 2025 6. Approval of Acceptance of Bid for Well 7 Filter Media Replacement and CO2 Skid Retrofit. The total cost for the Well 7 media replacement and CO2 skid retrofit is
$102,198, which exceeds the planned and budgeted amount of $94,250 in the 2024/25 Water Enterprise Fund. However, the overage can be absorbed within the current approved budget. De Nora Water Technologies, Inc. provided the
lowest bid for the replacement of new treatment media,
labor costs for the physical change-out of the materials, and disposal of the spent media, totaling $85,382.69.

Additionally, their quote for the CO2 skid retrofit is
$11,948.09. City staff is also requesting a 5% contingency ($4,867) to address any unforeseen issues during the
replacement process
Engineering/Public Works MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5 and 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
Approved; Issued PO.
2025-077 March 4, 2025 7. Presentation and Discussion of FY 24-25 Quarter 2 Financial Update for Enterprise Funds.

Administrative Services
Director
There was no motion; item was
informational only
None Required
2025-078 March 4, 2025 8. Presentation and Discussion of FY 24-25 Quarter 2 Financial Update for General Fund
Administrative Services
Director
There was no motion; item was
informational only
None Required
2025-079 March 4, 2025 9. Presentation and Discussion of Long-term Budget Model and Projections and Preview of FY 25-26 Budget.

Administrative Services
Director
Item was pulled from agenda. Item was heard at the
Budget Committee Meeting
of March 6, 2025
2025-080 March 4, 2025 10. Approval of Employment Agreement with New Police Chief Sean McDonagh. The term of the initial
employment agreement will be three years with a base
salary of $174,896.

City Manager/Human
Resources/Administrative
Services
MOTION:

Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Employment
Agreement with New Police Chief Sean
McDonagh. The term of the initial
employment agreement will be three
years with a base salary of $174,896.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Agreement approved.

Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Ayes: Councilmembers
Carter, Hinton, Maurer, and Mayor
Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
2025-081 March 4, 2025 11. Approval of contract with Chavan & Associates LLP for Professional Auditing Services at a cost of $29,000 for the first three years, with an option to extend 2 more years and request for a budget adjustment of $4,000.

Administrative Services
Director
MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve contract with Chavan &
Associates LLP for Professional Auditing
Services at a cost of $29,000 for the first
three years, with an option to extend 2
more years and request for a budget
adjustment of $4,000.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, and Mayor
Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None Required
2025-082 March 4, 2025 12. Consideration of Direction to Staff for Solicitation of Requests for Proposals(RFP) for IT Services. This item is for consideration to authorize direction to staff to create an RFP for IT Services and Return the RFP to the City Council for Consideration of Issuance at a future city council meeting Councilmember Hinton
/Mayor Zollman
The City Council was three in favor of
directing staff to research IT auditors to
conduct assessment of City IT.

Councilmember Maurer was in opposition
of the additional workload on staff.

Staff to work on RFP for IT
audit first.
2025-063 March 4, 2025 13. Consideration of Direction to Staff for Establishing a Public Oversight Committee for Measure U and Utility
Rates to develop a formal process to create an oversight committee based on the framework contained in the staff report, incorporating specific operational parameters that protect staff resources and comply with applicable law and to return the item to a future City Council meeting for consideration of approval
Councilmember Carter The Council directed staff to research with Councilmember Carter make up of an
oversight committee on enterprise funds;
and place creation of Measure U oversight
committee on hold
Staff to bring information to
goals session for oversight
committee on enterprise
funds.
2025-084 March 4, 2025 14. Consideration of Amendment to Council Protocols to Include on Regularly scheduled City Council Meeting
Agenda an Item to allow Councilmembers to place an
Councilmember Hinton MOTION:

Councilmember Carter moved and
Councilmember Hinton seconded the
Item approved; protocols to
return on consent calendar
with revisions.

Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
agenda item at the next Regular Scheduled Council Meeting with an Affirmative Vote of Two Councilmembers.
motion to approve Amendment to Council
Protocols to Include on Regularly
scheduled City Council Meeting Agenda
an Item to allow Councilmembers to place
an agenda item at the next Regular
Scheduled Council Meeting or as with an
Affirmative Vote of Two Councilmembers.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, and Mayor
Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
2025-085 March 4, 2025 15. Consideration of Direction to Staff to Create Flag Policy for City Buildings and Facilities. Item would be to direct staff to return to a future City Council meeting with a proposed policy.

Mayor Zollman The Council was in consensus to direct
staff to return to a future City Council
meeting with a proposed policy.

Staff to return to Council
with flag policy for
buildings.
2025-086 March 4, 2025 16. Discussion of City Council Direction to Staff for Processes and Procedures for Responding to Media
Inquiries. Item would be to consider direction to staff related to media contact: Currently, the only formal
adopted policy is within the policy on the role of the mayor.

It provides that:
• It is the Mayor’s duty to serve as the City’s primary media spokesperson in coordination with City staff.

Appropriate City staff should always be alerted to media contact.
• Nothing under the Mayor’s duties shall limit any
individual Council Member’s ability to interact with
members of the public or media
Mayor Zollman MOTION:

Councilmember Hinton moved to direct
staff to amend the language as follows to
remove “primary media spokesperson”
and appropriate City staff should always
be alerted to media contact.

There was no second. Councilmember
Hinton withdrew the motion.

MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to direct staff to amend the formal
policy of Nov 2024 as follows:

Remove two lines as noted below:
• It is the Mayor’s duty to serve as
the City’s primary media spokesperson in
coordination with City staff; and
Appropriate City staff should always be
alerted to media contact.

Item approved. Revisions
to be made to policy and
incorporated into the
protocols handbook
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 36 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
2025-087 March 10, 2025 CLOSED SESSION AGENDA ITEMS:

1. Public Employee Performance Evaluation (Gov.

Code section 54957(b))
Title: City Manager
Human Resources
City Personnel Attorney
No report out None.
2025-088 March 18, 2025 1. Approval of City Council Meeting Minutes of March 4, 2025
Assistant City
Manager/City Clerk
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6 and 7 with correction to the
Kiwanis Fire Works report regarding grant.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-089 March 18, 2025 2. Approval of City Council Special Meeting – Closed Session – Minutes of March 10, 2025
Assistant City
Manager/City Clerk
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6 and 7 with correction to the
Kiwanis Fire Works report regarding grant.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 37 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-090 March 18, 2025 3. Receipt and Approval of 2025 Fireworks Show.

Approval request from the Sebastopol Kiwanis Club to
conduct their Annual Fireworks Show on July 3, 2025
located on private property of the West Sonoma County
Union High School District, Analy High School
Fire MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6 and 7 with correction to the
Kiwanis Fire Works report regarding grant.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
Approved by CC. Special
Event permit and fee waiver
to be heard at future CC
meeting.
2025-091 March 18, 2025 4. Receipt of General Plan Annual Progress Report for housing unit projects within the City of
Sebastopol. Per Government Code Section 65400(a)(2)
requires that public agencies prepare a General Plan Annual Progress Report, and submit it to HCD by April 1.

Community Development MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6 and 7 with correction to the
Kiwanis Fire Works report regarding grant.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
HCD report submitted by
consultant Associate
Planner Joshua
Montemayor after standard
May 1st deadline due to
HCD website software
issues. HCD confirmed
received on May 23, 2025.
2025-092 March 18, 2025 5. Approval of Amendments to Protocols – City Council Policy Number 3 – Role of Mayor and Vice Mayor – As Directed by the City Council at their meeting of March 4, 2025; Removal of following language:

It is the Mayor’s duty to serve as the City’s primary media spokesperson in coordination with City staff;
and Appropriate City staff should always be alerted to media contact.

Assistant City
Manager/City Clerk
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6 and 7 with correction to the
Kiwanis Fire Works report regarding grant.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
Protocols Adopted and
Added to City Council
Protocols and Procedures
handbook
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 38 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-093 March 18, 2025 6. Appoint Retired Annuitant as Interim Police Captain and Certify Critical Need Prior to 180-Days From Date
of Retirement. This item is to approve a resolution of the City Council of the City of Sebastopol
appointing Ron Nelson, a retired annuitant, as interim Police Captain and certify the appointment is
necessary to fill a critically needed position prior to 180 days from Ron Nelson’s retirement date, to
prevent slowdown or stoppage of work. The Fiscal Impact of appointing Ron Nelson, a Retired Annuitant,
as Interim Police Captain will be a not to exceed a monthly amount of $12,899.

Human Resources
Administrative Services
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6 and 7 with correction to the
Kiwanis Fire Works report regarding grant.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None Required
2025-094 March 18, 2025 7. Approval of Ordinance Generally Amending the Sebastopol Municipal Code Referencing Public Works
Superintendent to the Public Works Director
Public Works/Engineering MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6 and 7 with correction to the
Kiwanis Fire Works report regarding grant.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
Ordinance approved.
2025-095 March 18, 2025 8. Introduction and First Reading of Ordinance Amending Section 13.08.110, Basis of Sewer Service
Charges, of the Sebastopol Municipal Code and Proposed
Changes to City Policy 94
Public Works/Engineering MOTION:

Councilmember Hinton moved and
Mayor Zollman seconded the motion to
approve introduction of first reading
Ordinance Amending Section 13.08.110,
Basis of Sewer Service Charges, of the
Sebastopol Municipal Code and Proposed
Changes to City Policy 94.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
City Council Approved 1st
Reading
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 39 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
2025-096 March 18, 2025 9. Consideration of Council approval to authorize use of City Council budget for Mayor Zollman and Vice
Mayor McLewis to attend the Legislative Committee
Meetings as both the Mayor and Vice Mayor are on the
following League of CA Cities Committees:
a. Community Services
b. Governance, Transparency, and Labor Relations
c. Attendance at League of CA Cities City Summit
Mayor Zollman and Vice
Mayor McLewis
MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve and authorize use of
City Council budget for Mayor Zollman
and Vice Mayor McLewis to attend the
Legislative Committee Meetings as both
the Mayor and Vice Mayor are on the
following League of CA Cities Committees:
a. Community Services
b. Governance, Transparency, and
Labor Relations
c. Attendance at League of CA
Cities City Summit
and that written reports will be required
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None required. Item
approved.
2025-097 March 18, 2025 10. Consideration of Approval Electronics Policy Reconsideration and Incorporate the Policy into the City Council Policies and Procedures Handbook
Assistant City
Manager/City Clerk
MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the motion to Approve
the Electronics Policy Reconsideration and
Incorporate the Policy into the City
Council Policies and Procedures
Handbook.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, and Mayor
Zollman
Noes: None
Policy Adopted and Added
to City Council Protocols
and Procedures handbook
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 40 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date

Absent: Vice Mayor McLewis
Abstain: None
2025-098 March 18, 2025 11. Consideration for Approval of Reconfiguration of the Climate Action Committee Composition and Duties and Meeting Frequency. Item would be to approve the
reconfiguration of the composition of the Climate Action Committee; direct staff to set up interviews at the next available City Council meeting, and approve every other month (odd months) meeting frequency.

Community Development MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to Approve Reconfiguration of the
Climate Action Committee Composition
and Duties and Meeting Frequency. Item
would be to approve the reconfiguration
of the composition of the Climate Action
Committee; direct staff to set up
interviews at the next available City
Council meeting, and approve every other
month (odd months) meeting frequency.

Annual allocation of 120 hours

1. One City Councilmember

2. No Zero Waste representative;
one member added to the following:

3. Six members with one or more of the
following experience/characteristics:
a. Youth representative (ages 17-23)
b. Climate Change
c. Sebastopol Business Owner
d. Local Climate Action Group
e. Environmental Justice and Equity
f. Rights of Nature
g. Energy
h. Transportation
i. Zero Waste
Notes on additional CAC-suggested
composition requirements:
• All members must reside within the
95472 zip code, and
• the majority 7 members must have a
climate background.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None
Interviews and
appointments item brought
to Council and action taken
on 4.15.25. Councilmember
Carter to stay on as Council
Liaison; Councilmember
Mauer resigned to allow for
an opening for a member of
the public to join the
committee at a later date.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date

Absent: Vice Mayor McLewis
Abstain: None
2025-099 March 18, 2025 12. Consideration of Approval of City Council Goals Setting Session Agenda
City Manager MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
Approve City Council Goals Setting Session
Agenda as amended:
• Limit information/presentation
to total of one hour more or less/Setting
stage; no longer than one hour
• See in advance Council Goals
and Priorities as discussed with the
Facilitator
• Accomplishments and Issues
• Public comment 20 minutes in
beginning
• Add second public comment
period in between goals and priority
setting
• Include 2019 Goals
• Include September 2024 Goals
• 5 Normal Buckets/Overview of
Common Goals
• Informational relevant to better
understanding of city government/Roles
of Council and CM/Governance
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
Informational submitted to
consultant for preparation
of final agenda/agenda
item.
2025-100 March 18, 2025 13. Consideration of Request for Quarterly Joint City Council/Sebastopol School District Meetings
Mayor Zollman None taken. Council was in consensus to
discuss at the goals
meeting.
2025-101 and
2025-102
March 18, 2025 The following Councilmembers requested the following agenda items:

Councilmember Maurer
Councilmember Maurer
Councilmember Hinton
None Required per Council Protocols Items to be submitted to Agenda Review Committee
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 42 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Merger of DRB and PC an informational only opportunity to get information without pressure of vote
Councilmember Hinton supports
Goes to agenda review committee for higher priority
Councilmember Hinton
Request from SCTCA to appoint someone to be part of
informal coordination meeting to appoint from CAC
Councilmember Carter supports
2025-103 March 18, 2025 14. City Manager and/or City Clerk Reports: (This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)
a. Departmental Reports
b. Updated Budget Calendar as directed at the Feb
18th Council Meeting
c. Updated Classification and Compensation Study
Per Council Direction
City Administration None – Informational Only None Required. 2025-104 April 1, 2025 Goals Session

1. CITY COUNCIL GOAL SETTING WORKSHOP:

The City Council will conduct a goal setting workshop,
facilitated by Steve Mermell, bakertllly. The purpose of the workshop is to build alignment around the City Council’s Goals and Priorities for the upcoming fiscal year or year(s).

City Administration None Action Plan to be returned
to city council.
2025-105 April 1, 2025 The following were presented:

Proclamation: Sexual Assault Awareness Month
Proclamation: Week of the Young Child
Proclamation: National Public Safety Telecommunicators
Week 4/14 -4/20
Proclamation: Children’s Memorial Day (MOVES)
Certificate of Recognition - Years of Service Award – Mary Gourley, Asst City Manager/City Clerk:

Thirty (30) Years of Service
Assistant City
Manager/City Clerk
None Required. None Required.

Proclamation Presented.
2025-16 April 1, 2025 1. Approval of City Council Meeting Minutes of March 18, 2025
Assistant City
Manager/City Clerk
Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, and 5.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 43 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-107 April 1, 2025 2. Approval of Amendments to City Council Protocols Policy Number 6: Agenda Review Committee/Agenda
Preparation and Placement of Items on an Agenda.

Amendment is required due to Council Action on March 4, 2025 when Council approved Amendment to Council
Protocols to Include on Regularly scheduled City Council Meetings an Item to allow Councilmembers to place an
agenda item at an identified Regular Scheduled Council
Meeting with an Affirmative Vote of Two Councilmembers.

This item places that procedure into the Council Policy.

Assistant City
Manager/City Clerk
Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, and 5.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Item
added to agendas and
protocols.
2025-108 April 1, 2025 3. Second Reading and Adoption of Ordinance Amending Section 13.08.110, Basis of Sewer Service
Charges, of the Sebastopol Municipal Code and Approval of Changes to City Policy 94.

City Engineer/Public
Works
Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, and 5.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
Council Approved 2nd
Reading and Ordinance
amendment adopted.
2025-109 April 1, 2025 4. Letter from Mayor to Congressman Thompson expressing support for the City of Santa Rosa’s Community Project funding request for the Llano Trunk sewer of $3.1M from the Water Resources Development Act of 2022. Note
that this is a continuum of funding requests via USACE. This funding request is for the construction phase.

City Engineer/Public
Works
Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, and 5.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

Letter approved and
Letter signed by Mayor on
April 2, 2025
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 44 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-110 April 1, 2025 5. Introduction and First Reading of Ordinance Amending Municipal Code 13.16.120; Collection and
Disposal of Garbage. Item is to amend code from the
existing ten year term to fifteen year term of agreement for solid waste collection services for the Garbage Franchise Agreement as approved and executed between the City of
Sebastopol and Sonoma County Resource Recovery, LLC, and which will become effective July 1 2025.

Assistant City
Manager/City Clerk
Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, and 5.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
Item approved for
introduction. Second
reading scheduled for April
15th CC Meeting
2025-111 April 1, 2025 6. Consideration of Direction to Voting Delegate to Vote at Special Sonoma County Mayors and
Councilmembers Association Meetings (Board Meeting) to
be held in Sebastopol on Thursday April 10, 2025; Item to include Request from Mayor to authorize Mayor or Voting Delegate voting authority to vote at the Sonoma County
Mayors and Councilmembers City Selection or Board
Meetings where there is not enough time to have the item discussed and considered by the Council as a whole.

Assistant City
Manager/City Clerk
Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approved direction as indicted
above to Voting Delegate to Vote at
Special Sonoma County Mayors and
Councilmembers Association Meetings
(Board Meeting) to be held in Sebastopol
on Thursday April 10, 2025; and approved
Request from Mayor to authorize Mayor
or Voting Delegate voting authority to
vote at the Sonoma County Mayors and
Councilmembers City Selection or Board
Meetings where there is not enough time
to have the item discussed and
considered by the Council as a whole.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Nothing further required.

Voting delegate to vote at
April 10th MC Meeting
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
City Council Action: Approved direction as
indicted above to Voting Delegate to Vote
at Special Sonoma County Mayors and
Councilmembers Association Meetings
(Board Meeting) to be held in Sebastopol
on Thursday April 10, 2025; and approved
Request from Mayor to authorize Mayor
or Voting Delegate voting authority to
vote at the Sonoma County Mayors and
Councilmembers City Selection or Board
Meetings where there is not enough time
to have the item discussed and
considered by the Council as a whole.
2025-112 April 14 2025 CLOSED SESSION AGENDA ITEMS:

1. Public Employee Performance Evaluation (Gov.

Code section 54957(b))
Title: City Manager
Human
Resources/Personnel
Attorney
There was no report out. There was no report out.
2025-113 April 15 2025 1. Interview(s) for Openings on the Climate Action Committee
Responsible Department: Community Development
Interviews will be conducted to interview three applicant(s) for three open seats from approved experience types/no
specific categories requires other than stated below.

Preference will be shown for those persons with a
variety of experience in any of the following categories.

Experience/characteristics:
• Youth representative (ages 17-23)
• Climate Change
• Sebastopol Business Owner
• Local Climate Action Group
• Environmental Justice and Equity
• Rights of Nature
• Energy
• Transportation
• Zero Waste
Community Development
Director
No motion/Council conducted interviews
for openings.

Three interviews conducted
by Council. Appointments
considered later in the
meeting.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 46 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Interviews will start at 6:00 p.m.; it is estimated that interviews will be approximately 15 minutes each (but may be shorter or longer) and order of interviewees can be
subject to change:
6:00 pm Steve Pierce
6:15 pm Emily Ocon
6:30 pm Lila Newton
2025-114 April 15 2025 2. Appointment(s) for Openings on the Climate Action Committee:

Council to consider appointments to the Climate Action
Committee based on interviews conducted earlier in the
evening.

Responsible Department: Community Development
Community Development
Director
MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve the following
appointments:

Steve Pierce
Emily Ocon
Lila Newton – youth
representative
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
Three appointments made
to the CAC for the following
people:

Steve Pierce
Emily Ocon
Lila Newton
2025-115 April 15 2025 3. Approval of Minutes of the City Council Goals and Priority Workshop of April 1, 2025
Assistant City
Manager/City Clerk
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 3, 4, 5, 6,
7, and 8.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 47 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date

Absent: None
Abstain: None
2025-116 April 15 2025 4. Approval of Minutes of the City Council Regular Meeting of April 1, 2025
Assistant City
Manager/City Clerk
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 3, 4, 5, 6,
7, and 8.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-117 April 15 2025 5. Approval and Adoption of Resolution Approving the appointment of NBS in preparation of the annual FY
2025-26 Lighting Assessment District
Administrative Services MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 3, 4, 5, 6,
7, and 8.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required – Proceed
to adopt a resolution of
intention to levy and collect
the annual assessments for
Fiscal Year 2025-26 for the
City of Sebastopol Street
Lighting Assessment
District, preliminarily
approving the annual
Engineer’s Report and
setting the date of the
Public Hearing in
accordance with provisions
of the Landscaping and
Lighting Act of 1972.
2025-118 April 15 2025 6. Approval of Second Reading and Adoption of Ordinance Amendment to Municipal Code for 15 Year
Agreement for Garbage Franchise
Assistant City
Manager/City Clerk
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 3, 4, 5, 6,
7, and 8.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

None Required Ordinance
adopted and submitted to
vendor for publication in
the city municipal code.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-119 April 15 2025 7. Acceptance of the Sebastopol Pavement Management Program (PMP) Budget Operations Report and
authorize the City Manager to certify the PMP by letter to Metropolitan Transportation Commission (MTC) by April 30 2025
City Engineer/Public
Works
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 3, 4, 5, 6,
7, and 8.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
Council approved. Acting
City Manager signed letter
certifying the PMP to MTC.
2025-120 April 15 2025 8. Acceptance of Receipt of Process / Next Steps from the City Council Goals and Priority Workshop
City Manager MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 3, 4, 5, 6,
7, and 8.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None required. Council
accepted process; item to
be returned to future
council meeting
2025-121 April 15 2025 9. Informational Item - Merging the Planning Commission and Design Review Board
Community Development None Required. Information Only.

Council provided requests for information
for when the item returns.

Report received by Council.

No action taken.

Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-122 April 15 2025 10. Introduction and First Reading of Ordinance approving the Barlow Hotel Development Agreement.

Applicant has requested a Development Agreement to allow the development and operation of an 83 room hotel, to be named the Barlow Hotel, at 6782 Sebastopol Avenue. The
hotel would replace the existing 36,402 square foot Guayaki Yerba Mate building at this site and would make use of the “batch plant” lot at 385 Morris Street for overflow and valet parking
Community Development MOTION:

Councilmember Carter moved and
Councilmember Hinton seconded the
motion to approve Introduce and Waiving
of First Reading of Ordinance approving
the Barlow Hotel Development
Agreement.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
Council gave 1st reading of
ordinance/adopted DA; 2nd
reading placed on May 6,
2025 Council agenda.
2025-123 April 15 2025 11. Approval of Resolutions Bringing Back Calder Creek Phase 1 Ives Park:
a. Resolution of the City Council of the CITY OF
SEBASTOPOL, authorizing the submittal of an application for funding for $1,800,000 grant to the Sonoma County
Agricultural Preservation and Open Space District’s Matching Grant Program for ‘BRINGING BACK CALDER CREEK PHASE I,
located at IVES PARK; 7400 WILLOW STREET, SEBASTOPOL,
CA, determining that the project is consistent with the CITY General Plan; acknowledging review of all Matching Grant Program Guideline materials and attachments;
acknowledging that there are or will be sufficient match funds and funds to operate and maintain the project; and authorizing the City Manager to sign and submit all required documentation for the application and grant agreement
documents, if awarded; and
b. Resolution of the City Council of the City if
Sebastopol authorizing the submittal of an application for funding for $1,800,000 grant to the Department of Water Resources for ‘BRINGING BACK CALDER CREEK PHASE I,
located at IVES PARK; 7400 WILLOW STREET, SEBASTOPOL,
CA, determining that the project is consistent with the CITY General Plan; acknowledging review of all Matching Grant Program Guideline materials and attachments;
acknowledging that there are or will be sufficient match funds and funds to operate and maintain the project; and authorizing the City Manager to sign and submit all required Community Development MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve Resolutions Bringing
Back Calder Creek Phase 1 Ives Park:
a. Resolution of the City Council of
the CITY OF SEBASTOPOL, authorizing the
submittal of an application for funding for
$1,800,000 grant to the Sonoma County
Agricultural Preservation and Open Space
District’s Matching Grant Program for
‘BRINGING BACK CALDER CREEK PHASE I,
located at IVES PARK; 7400 WILLOW
STREET, SEBASTOPOL, CA, determining
that the project is consistent with the CITY
General Plan; acknowledging review of all
Matching Grant Program Guideline
materials and attachments;
acknowledging that there are or will be
sufficient match funds and funds to
operate and maintain the project; and
authorizing the City Manager to sign and
submit all required documentation for the
application and grant agreement
documents, if awarded; and
b. Resolution of the City Council of
the City if Sebastopol authorizing the
submittal of an application for funding for
Council approved two
resolutions to apply for
grant funds supportive of
Calder Creek. City Manager
to review applications for
signature when CUSP group
prepares the application
materials.

Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
documentation for the application and grant agreement
documents, if awarded.
$1,800,000 grant to the Department of
Water Resources for ‘BRINGING BACK
CALDER CREEK PHASE I, located at IVES
PARK; 7400 WILLOW STREET,
SEBASTOPOL, CA, determining that the
project is consistent with the CITY General
Plan; acknowledging review of all
Matching Grant Program Guideline
materials and attachments;
acknowledging that there are or will be
sufficient match funds and funds to
operate and maintain the project; and
authorizing the City Manager to sign and
submit all required documentation for the
application and grant agreement
documents, if awarded. Introduce and
Waiving of First Reading of Ordinance
approving the Barlow Hotel Development
Agreement.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, and Vice Mayor McLewis
Noes: Mayor Zollman

Absent: None
Abstain: None
2025-124 April 15 2025 12. Appointment to Climate Directors Coordination Meeting. That the City Council consider appointment from either the Climate Action Committee or direct appointment of the Community Development Director to be part of an
informal Climate Directors Coordination Meeting. Currently, RCPA facilitates a bi-monthly Members and Partners
meeting with staff representation from each jurisdiction.

These meetings are effective for sharing information and facilitating collaboration on climate action but lack decision makers for real time action. The Climate Directors Meeting frequency is TBD, but somewhere between monthly and
quarterly. This model has been
Councilmember Hinton MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve that the City Council
provide direction to the City Manager to
have the Community Development
Director or member of the Planning
Director appointed to attend these
informal meetings.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
and Maurer
Noes: Vice Mayor McLewis
and Mayor Zollman
Provided direction to the
City Manager
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date

Absent: None
Abstain: None
2025-125 April 15 2025 13. Consideration of Waiver of Fees: Rotary Centennial
City Engineer/Public
Works
MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve waiver of Special Event
Permit fees for the Centennial Celebration
in the amount of $500.00.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
Fee waiver approved and
Applicant was notified of
approval by Council.
2025-126 April 15 2025 14. Consideration of Waiver of Fees: Sebastopol Chamber of Commerce 2025 Apple Blossom Festival &
Parade
City Engineer/Public
Works
MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve waiver of Special Event
Permit fees for the Sebastopol Chamber
of Commerce 2025 Apple Blossom Festival
& Parade in the amount of $14,620.00; as
amended:
• To request the Chamber to
bring officially to their board the request
to consider paying hard costs back to the
City if the event was successful.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, and Vice Mayor
McLewis
Noes: Mayor Zollman

Absent: None
Abstain: None
Fee waiver approved;
Applicant was notified of
approval by Council. Special
Event fees and deposit
refunded.
2025-127 April 15 2025 15. Consideration of Waiver of Fees -Easter Egg Hunt City Engineer/Public Works
MOTION:

Councilmember Maurer moved and Vice
Mayor Lewis seconded the motion to
approve waiver of Special Event Permit
Fee waiver approved;
Applicant was notified of
approval by Council.

Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Fees for the Easter Egg Hunt in the
amount of $400.00.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-128 April 15 2025 16. City Manager and/or City Clerk Reports: (This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)
a. Departmental Reports
b. Budget Recap of Budget Committee Meeting of
April 8, 2025
City Administration None Required None Required
2025-129 April 15 2025 City Council Adjourn Into Closed Session on the Following Matter(s):

CLOSED SESSION AGENDA ITEMS:

Public Employee Discipline/Dismissal/Release
Government Code Section 54957
Human Resources/
City Personnel Attorney
Mayor Zollman; Vice Mayor McLewis;
Councilmember Carter supported
dismissal
Councilmember Hinton and
Councilmember Maurer opposed
dismissal
Provided statement to the
public; dismissal of city
manager
2025-130 May 6, 2025 PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:
• Proclamation Proclaiming Municipal Clerks Week
May 4-10, 2025
• Proclamation Proclaiming National Police Week,
May 11 – 17, 2025
• Proclamation Proclaiming May 2025 as Bike
Month and May 15, 2025 as Bike to Work Day in Sebastopol • Proclamation Proclaiming National Public Works
Week May 18-24, 2025
City Administration None Required None Required
2025-131 May 6, 2025 1. Approval of City Council Meeting Minutes – Closed Session Meeting of April 14, 2025
Acting City Manager MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4,and 5. Item 6 was removed for a
separate vote.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: Carter
Abstain: None
2025-132 May 6, 2025 2. Approval of City Council Meeting Minutes - Regular Meeting Minutes of April 15, 2025
Acting City Manager MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4,and 5. Item 6 was removed for a
separate vote.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: Carter
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-133 May 6, 2025 3. Approval of purchase of replacement patrol vehicle using endowment funds and approval of Resolution for Budget Amendment
Police MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4,and 5. Item 6 was removed for a
separate vote.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: Carter
Abstain: None
None required
2025-134 May 6, 2025 4. Approval of Revisions to the City’s Publicly Available Pay Schedule -Captain Positions Hourly Rate
Administrative Services MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4,and 5. Item 6 was removed for a
separate vote.

None Required
Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: Carter
Abstain: None
2025-135 May 6, 2025 5. Approval of Resolution: Resolution of the City Council of the City of Sebastopol, authorizing submittal of application(s) for all Cal recycle grant and payment programs for which the City of Sebastopol is eligible.

Acting City Manager MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve consent calendar items
1, 2, 3, 4,and 5. Item 6 was removed for a
separate vote.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: Carter
Abstain: None
None Required/SCRR
Submitted Grant
2025-136 May 6, 2025 6. Second Reading and Adoption of Ordinance for the Barlow Hotel Development Agreement
Community Development MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar item
number 6.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, and Mayor Zollman
Noes: None

Absent: Councilmember Carter
Abstain: Vice Mayor McLewis
None required.
2025-137 May 6, 2025 7. Informational Presentation from Sebastopol World Friends on Takeo City visit
Vice Mayor McLewis None Required Informational only None Required. Info item received.
2025-138 May 6, 2025 8. Q3 Financial Update – Enterprise Fund Administrative Services None Required Informational only None Required 2025-139 May 6, 2025 9. Q3 Financial Update – General Fund Administrative Services None Required Informational only None Required 2025-140 May 6, 2025 10. Discussion of Topics of City and Regional Interest (3) for Submittal to the Sonoma County Mayors and
Mayor Zollman MOTION: None Required – Items
Submitted to Mayors and
Agemda Item Number 3
Agemda Item Number 3
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Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Councilmembers Board (Special Meeting to take place May 2025). On April 10th at the Board of Directors meeting, the topic of public relations and messaging in order to reinforce City priorities at various levels of our local government was discussed. The City is asked to identify and prioritize three key issues within their jurisdiction that require attention or action.

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve direction to the Voting Delegate
for the Board Meeting of May 22 2025,
and identified in order of priority for
voting the following three key issues
within our jurisdiction that require
attention or action.

1. Homelessness Funding

2. Library JPA

3. Shared Facilities

4. Economic Development
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: Councilmember Carter
Abstain: None
Councilmembers
Association
2025-141 May 6, 2025 11. Consider of City Co Sponsorship and Fee Waiver for Police Staff Time for Gravenstein Apple fair in the amount of $2957.64. The planners for this event, Pamela Davis & Aubrey Doherty, Operations Managers, for the
Gravenstein Apple Fair, have requested policing services for this event and requests the City waive the fee for staff time for two (2) officers and one (1) sergeant per day, for two days, totaling 36 hours of overtime for all officers.

Police MOTION:

Councilmember Hinton moved and
Mayor Zollman seconded the motion to
deny City Co Sponsorship and Fee Waiver
for Police Staff Time for Gravenstein Apple
fair in the amount of $2957.64.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember Hinton, Vice
Mayor McLewis and Mayor Zollman
Noes: Councilmember Maurer

Absent: Councilmember Carter
Abstain: None
None required. Applicant
advised by email that they
were aware of the decision
2025-142 May 6, 2025 12. Discussion and Consideration of Request from CAL Cities for Letters of Opposition and Support for the following bills:

OPPOSE - AB 647 (González, M.) Housing Development
Approvals: Residential Units.
(As amended 03/28/25)
What the Bill Does: Forces cities to allow up to eight housing units — only one of which is required to be affordable — on Vice Mayor McLewis MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion the recommendations from CAL
Cities for Letters of Opposition and
Support for the following bills and
authorized the Mayor to sign the letters:

None Required – Letters
submitted to League
through portal
Agemda Item Number 3
Agemda Item Number 3
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Reference
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lots with an existing single-family home or in an area zoned for eight units or less, without any environmental review or public input.

Why this is Important to Cal Cities Members: AB 647 would empower developers to bulldoze nearly any home and
replace it with eight new units. Once those units are
constructed, Government Code Section 66323(a)(4) requires local jurisdictions to allow up to an additional eight ADUs on the same lot, bringing the total allowable units to sixteen, while simultaneously ignoring existing height limits, density requirements, and parking standards.

SUPPORT - AB 1 (Connolly) Residential property insurance:
wildfire risk.

What the bill does: This measure would require the
Department of Insurance to include wildfire mitigation in the next draft of the Catastrophe Modeling regulations.

Why this is important to Cal Cities Members: This bill
requires the California Department of Insurance (CDI) to review the Safer from Wildfires regulations every five years, and consider if additional building hardening measures and community level wildfire mitigation programs should be
included in the program. Currently, there is no requirement for the CDI to open up the regulations for evaluation.

OPPOSE - SB 634 (Pérez) Homelessness: civil and criminal penalties.(As amended 03/26/25)
What the Bill Does: SB 634 severely limits cities' ability to respond to the growing homelessness crisis in communities across California by prohibiting local governments from adopting any regulation, policy, or guidance that imposes civil or criminal penalties on a person experiencing
homelessness.

Why this is Important to Cal Cities Members: Cities are implementing balanced approaches that protect both the
rights of individuals experiencing homelessness and the broader community’s needs for clean, safe, and accessible public spaces. Cities recognize the importance of connecting unhoused residents to housing and services, but without the ability to use civil or criminal enforcement remedies, cities have no meaningful way to respond to urgent health and
safety concerns and protect public spaces.

OPPOSE - SB 79 (Wiener) Transit-oriented development.

What the bill does: Requires cities to ministerially approve higher-density residential projects — up to 7 stories — near

1. OPPOSE - AB 647 (González, M.)
Housing Development Approvals:

Residential Units.

2. SUPPORT - AB 1 (Connolly)
Residential property insurance: wildfire
risk.

3. OPPOSE - SB 634 (Pérez)
Homelessness: civil and criminal penalties.

4. OPPOSE - SB 79 (Wiener) Transitoriented development.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: Councilmember Carter
Abstain: None
Agemda Item Number 3
Agemda Item Number 3
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Reference
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Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
public transit stops (including Ferry and Train), regardless of zoning codes. SB 79 limits the use of local development standards and allows transit agencies full land-use authority over residential and commercial development on property they own or lease, without any requirement that developers build housing, let alone affordable housing.

Why this is important to Cal Cities members: SB 79 overrides the state’s own mandated local housing elements by forcing cities to approve transit-oriented development projects near specified transit stops — up to seven stories high and a density of 120 homes per acre — without regard to the
community's needs, environmental review, or public input.

SB 79 provides transit agencies:
• Unlimited land use authority on property they
own or have a permanent easement, regardless of the
distance from a transit stop.
• Power to determine all aspects of residential and
commercial development including height, density, and
design, without any regard to local zoning or planning. • Ability to develop 100% commercial projects, even
at transit stops, and not provide a single new home.
2025-143 May 6, 2025 13. Discussion and Consideration of City Council Declaration of a Summer Recess and Authorize the
Cancellation of the July 15, 2025 and August 5, 2025 City Council Regular Meetings and Schedule an August 19, 2025 City Council Regular Meeting. Special Meetings can be
called to replace a canceled meeting/meetings, depending upon workload and items requiring City Council action.

Vice Mayor McLewis MOTION:

Vice Mayor McLewis moved and Mayor
Zollman seconded the motion to approve
the agenda item recommending the City
Council consider Summer Recess and
Authorize the Cancellation of the July 15,
2025 and August 5, 2025 City Council
Regular Meetings and Schedule an August
19, 2025 City Council Regular Meeting.

Special Meetings can be called to replace
a canceled meeting/meetings, depending
upon workload and items requiring City
Council action.

Councilmember Hinton moved and
Councilmember Maurer seconded an
amended motion to request to deny the
request for a summer recess and continue
to keep August 19th Council meeting.

VOTE:

None /Motions
Failed
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Ayes: Councilmembers
Hinton and Maurer
Noes: Vice Mayor McLewis
and Mayor Zollman

Absent: Councilmember
Carter
Abstain: None
City Council Action: Motion Failed
2025-144
2025-145
2025-146
2025-147
2025-148
2025-149
May 12, 2025 CLOSED SESSION AGENDA ITEMS:

1. PUBLIC EMPLOYEE EMPLOYMENT – pursuant to
CGC§54957(b)(1)
Position – Interim City Manager

2. CONFERENCE WITH LABOR NEGOTIATORS
pursuant to CGC§54957(b)(1)
Agency Designated Representatives: Mary Gourley and
Deborah Muchmore
Employee Organization: Service Employee International
Union, Local 1021 (SEIU)

3. CONFERENCE WITH LABOR NEGOTIATORS
pursuant to CGC§54957(b)(1)
Agency Designated Representatives: Mary Gourley and
Deborah Muchmore
Unrepresented employees: – Fire Engineers and Fire
Captains

4. PUBLIC EMPLOYEE RELEASE pursuant to
CGC§54957

5. CONFERENCE WITH LABOR NEGOTIATORS
pursuant to CGC§54957(b)(1)
Agency Designated Representatives: Mary Gourley and
Deborah Muchmore
Employee Organization: Sebastopol Police Officer
Association

6. CONFERENCE WITH LABOR NEGOTIATORS
pursuant to CGC§54957(b)(1)
Agency Designated Representatives: Mary Gourley and
Deborah Muchmore
Unrepresented employees: Administrative Services Director, Accountant/Analyst, Assistant Superintendent, Police
Lieutenant
City Attorney
Personnel Attorney
Human Resources
Acting City Manager
No Report out No Report Out
2025-150
2025-151
May 19, 2025 CLOSED SESSION AGENDA ITEM(S):

1. PUBLIC EMPLOYEE EMPLOYMENT – pursuant to
CGC§54957(b)(1)
Position – Interim City Manager
City Attorney
Personnel Attorney
Human Resources
Acting City Manager
No Report out No Report Out
Agemda Item Number 3
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Reference
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2. PUBLIC EMPLOYEE EMPLOYMENT – pursuant to
CGC§54957(b)(1)
Position City Manager
2025-152 May 20, 2025 PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:
• Proclamation – Proclamation Recognizing the
Sebastopol Rotary Club 100 Years
Acting City Manager None Required – Informational Only None – Proclamation presented.
2025-153 May 20, 2025 1. Approval of City Council Meeting Minutes – Regular Meeting of May 6, 2025
Acting City Manager MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-154 May 20, 2025 2. Approval of City Council Meeting Minutes – Special Meeting/Closed Session Meeting of May 12, 2025
Acting City Manager MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-155 May 20, 2025 3. Approval of Letter of Support for SB 346 – Durazo.

Local agencies: transient occupancy taxes: short-term rental facilitator. This bill would authorize a local agency, defined to mean a city, county, or city and county, to enact an
ordinance to require a short-term rental facilitator, as Vice Mayor McLewis MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

None Required. Letter sent
to League via portal.

Agemda Item Number 3
Agemda Item Number 3
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defined, to report, in the form and manner prescribed by the local agency, the assessor parcel number of each shortterm rental, as defined, during the reporting period, as well as any additional information necessary to identify the property as may be required by the local agency. The bill would authorize the local agency to impose an
administrative fine or penalty for failure to file the report, and would authorize the local agency to initiate an audit of a short-term rental facilitator, as described. The bill would require a short-term rental facilitator, in a jurisdiction that has adopted an ordinance, to include in the listing of a short-term rental any applicable local license number
associated with the short-term rental and any transient occupancy tax certification issued by a local agency. The bill would state these provisions do not preempt a local agency from adopting an ordinance that regulates short-term
rentals, short-term rental facilitators, or the payment and collection of transient occupancy taxes in a manner that differs from those described in the bill.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-156 May 20, 2025 4. Resolution Declaring Weeds a Public Nuisance and Setting Public Hearing Date
Fire MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-157 May 20, 2025 5. Discussion and Consideration of Action Plan for City Council Goals/Priorities. Item is to review and consider the Action Plan tied to City Council’s established goals and priorities. Item includes the proposed action plan detailing:
a. Specific objectives
b. Proposed initiatives or projects
c. Timelines
d. Responsible departments or personnel
Acting City Manager The Council provided thumbs up/thumbs down as shown in the attached
document.

None Required. Goals
approved and to be added
to agenda reports.

Agemda Item Number 3
Agemda Item Number 3
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e. Estimated budgets and funding sources
2025-158 May 20, 2025 6. Budget Amendment – Payment of Lease for Fire truck. Approve the allocation of Measure H funds towards purchasing a new Type 1 fire engine as agreed upon through the reorganization process. The City of Sebastopol is
projected to receive approximately $840,000 in Measure H sales tax revenue this fiscal year. As part of the
reorganization negotiations with the Gold Ridge Fire
Protection District (GFD), a plan was developed to complete the purchase of a new fire engine to limit future obligations, thereby streamlining reorganization efforts. Both entities' Fire Ad Hocs agreed to share the cost of these payments.

The City will contribute one payment using Measure H
funds, while GFD will fund the other. The City’s total
contribution toward the final payoff is $231,335.50.

Fire /Administrative
Services
MOTION:

Vice Mayor McLewis moved and
Councilmember Maurer seconded the
motion to approve the resolution for
Budget Amendment – Payment of Lease
for Fire truck; approving the allocation of
Measure H funds towards purchasing a
new Type 1 fire engine as agreed upon
through the reorganization process.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required
2025-159 May 20, 2025 7. Budget Amendment – Payment of Lease on Fire station - Fire building collateral payoff with Trust Bank - On May 16, 2006 the City adopted a resolution authorizing
lease financing in the amount of $2,880,000 for various public improvements and utilized the Fire Station as
collateral for the refunding lease agreement. The lease funding was used to fund City projects that have since been completed such as replacement of the sewer force main;
construction of the Skate Park; and installation of solar panels to name a few of the projects. On May 18, 2021 the City adopted a resolution authorizing the refinancing of the City lease in the amount of $1,109,000. This lease was
scheduled to be paid in full on June 30, 2026; however, the fire station is the collateral for the current financing debt and because ownership of the fire station will be transferred to the Gold Ridge Fire Protection District on July 1, 2025 as part of the fire reorganization, staff has recommended
paying-off the debt early.

Fire /Administrative
Services
MOTION:

Vice Mayor McLewis moved and Mayor
Zollman seconded the motion to approve
the resolution for Budget Amendment–
Payment of Lease on Fire station - Fire
building collateral payoff with Trust Bank.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required
2025-160 May 19, 2025 8. Approval of proposed 3rd of July Fireworks and Music Festival Special Event Permit and request for fee waiver/Temporary Use permit for road closures. $6,930.00 (Responsible Department: Public Works)
City Engineer/Public
Works
MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve the proposed 3rd of
Fee waiver approved.

Agemda Item Number 3
Agemda Item Number 3
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Fiscal impact: Application Fee: $150.00, Daily Use Fee:
$500.00, Amplified Sound Use Fee: $50.00. Bouncehouse
User Fee: $30.00, Public Works Staff Time: $2,500., Police Staff Time: $2,700. A fee of $1,000.00 would be allocated against our New Garbage Franchise Agreement allowance of $10,000., for waste carts, portolet rentals and handwash stations.

July Fireworks and Music Festival Special
Event Permit and request for fee
waiver/Temporary Use permit for road
closures. $6,930.00
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-161 May 20, 2025 9. Consideration of Partial Waiver of Fees:

Peacetown Summer Concert Series: $1,550.00
City Engineer/Public
Works
MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve the Partial Waiver of
Fees: Peacetown Summer Concert Series:
$1,550.00.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
Partial Fee Waiver
approved.
2025-162 May 20, 2025 10. Consideration of Approval of a reduction of Special Event Permit Fees for the Many
Moons Festival Sponsored by the Asian American Pacific
Islander Coalition of North Bay.

Total Reduction Fees: $725.00. If approved, this reduction would allow the applicant to pay the resident fee of
$1,125.00 instead of $1,850.00.

City Engineer/Public
Works
MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the motion to approve
reduction of Special Event Permit Fees for
the Many Moons Festival Sponsored by
the Asian American Pacific Islander
Coalition of North Bay. Total Reduction
Fees: Waiver of $1200 from the $1850;
with final payment of $650.00 required.

Fee waiver approved.

Agemda Item Number 3
Agemda Item Number 3
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Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-163 May 20, 2025 11. Approval of Adoption of Resolution of intention to levy and collect the annual assessments for Fiscal Year 2025- 26 for the City of Sebastopol Street Lighting Assessment District, preliminarily approving the annual Engineer’s Report and setting the date of the Public Hearing in
accordance with provisions of the Landscaping and Lighting Act of 1972.
(Responsible Department: Administrative Services/Public Works)
Administrative Services MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve the resolution of
intention to levy and collect the annual
assessments for Fiscal Year 2025-26 for
the City of Sebastopol Street Lighting
Assessment District, preliminarily
approving the annual Engineer’s Report
and setting the date of the Public Hearing
in accordance with provisions of the
Landscaping and Lighting Act of 1972.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required
2025-164 May 20, 2025 Departmental Reports Acting City Manager None Required. None Needed – Reports Presented
2025-165 June 3, 2025 PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:

The following was presented:
• Proclamation Proclaiming June 19, 2025, as
Juneteenth Day; honoring the legacy of freedom and
recommit ourselves to the pursuit of equity, equality, and justice for all
• Proclamation Proclaiming June 2025 as Pride
Month in the City of Sebastopol
Acting City
Manager/AsstCM/City
Clerk
None Required. None Needed – Items
Presented
Agemda Item Number 3
Agemda Item Number 3
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2025-166 June 3, 2025 1. Approval of City Council Meeting Minutes – Special Meeting Closed Session Meeting Minutes of May
19, 2025
Acting City Manager Mayor Zollman moved and Vice Mayor
McLewis seconded the motion to approve
consent calendar items 1, 2, 3, 4, 5, 6, and

7. Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None required. Minutes
approved; posted and filed
per records retention
2025-167 June 3, 2025 2. Approval of City Council Meeting Minutes – Regular Meeting Minutes of May 20, 2025
Acting City Manager Mayor Zollman moved and Vice Mayor
McLewis seconded the motion to approve
consent calendar items 1, 2, 3, 4, 5, 6, and

7. Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None required. Minutes
approved; posted and filed
per records retention
2025-168 June 3, 2025 3. Approval of Resolution Proclaiming June 2025 as Lesbian, Gay Bisexual, Transgender, and Queer (LGBTQ+)
“Pride Month” throughout the City, reflecting the city's commitment to inclusivity; Authorizing the flying of the Pride Flag over City Hall During June 2025; and Authorizing use of Pride Colors in the City logo and communications during June 2025.

Mayor Zollman Mayor Zollman moved and Vice Mayor
McLewis seconded the motion to approve
consent calendar items 1, 2, 3, 4, 5, 6, and

7. Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None required. Resolution
approved; posted and filed
per records retention
2025-169 June 3, 2025 4. Approval of Personnel Actions As Recommended by the Classification and Compensation and Staff
Assessment Study (Revised). Approve a Resolution
Authorizing the Acting City Manager to:

Human
Resources/Administrative
Services
Mayor Zollman moved and Vice Mayor
McLewis seconded the motion to approve
consent calendar items 1, 2, 3, 4, 5, 6, and

7. None Required
Agemda Item Number 3
Agemda Item Number 3
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a. Revise the following classifications per
recommendations from the recent staffing and classification and compensation studies
I. Administrative Technician
II. Senior Maintenance Worker
III. Maintenance Worker I
IV. Maintenance Worker II
b. Retitle and Revise the classifications of Laborer to Maintenance Assistant and Assistant Public Works
Superintendent to Public Works Operations Supervisor
c. Authorize future non-substantive revisions and
corrections
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-170 June 3, 2025 5. Approval of Annual update Schedule of User and Regulatory Fees for Use in Fiscal Year 2025-26. The includes the inflationary factor (2.76%) that was previously approved by City Council on 9/15/20. The City’s fee schedule is a compilation of fees for City services provided to members of the public. Updating the City’s user and regulatory fees include assuring that fees are set based on current costs and approved cost recovery objectives while providing
transparency in the fee structure for the City’s developmentrelated and other municipal fees.

Administrative Services Mayor Zollman moved and Vice Mayor McLewis seconded the motion to approve
consent calendar items 1, 2, 3, 4, 5, 6, and

7. Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required
2025-171 June 3, 2025 6. Approval of Waiving of First Reading; Introduction of Ordinance of Office of State Fire Marshal Fire Hazard Severity Map. The California Department of Forestry and Fire Protection (CalFire) recently published Fire Hazard Severity Zone (FHSZ) maps designating certain areas as
falling within the Moderate, High, and Very High Fire Hazard Severity Zones. Small portions of the City are designated as within the Moderate Fire Hazard Severity Zone. State law requires the City to adopt the FHSZ maps by ordinance.

Fire/City Attorney Mayor Zollman moved and Vice Mayor
McLewis seconded the motion to approve
consent calendar items 1, 2, 3, 4, 5, 6, and

7. Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None required.
2025-172 June 3, 2025 7. Approval of Budget Amendment for Video Security System for Police Department. This item is to request that the City Council Consider and Approve a budget amendment request for the purchase and replacement of the antiquated video security system for the police department. This
Police Mayor Zollman moved and Vice Mayor
McLewis seconded the motion to approve
consent calendar items 1, 2, 3, 4, 5, 6, and

7. None required
Agemda Item Number 3
Agemda Item Number 3
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purchase was reflected in the 24/25 fiscal year budget and is to be paid for with Police Endowment funds. The
amendment approves moving the funds from the police
endowment fund to reimburse the General Fund for the
purchase.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-173 June 3, 2025 8. Presentation by General Manager Amy Conley,

REMIF/CIRA
This will be a short presentation from the City’s Risk
Authority (CIRA) on CIRA Services & Resources and
Protecting the assets of CIRA members which the City is a member. CIRA partners with member agencies in
developing and implementing risk management best
practices and prioritizing pool resources to those exposures with the highest potential for loss. Presentation will include general information on items that affect City premiums.

Acting City Manager None Required. Informational Only. None Required.

Informational Only.
2025-174 June 3, 2025 9. Informational Item: Presentation on Selecting a Leader: A Common Executive Search Process
for City Manager Position
Human Resources
Consultant/Acting City
Manager
None Required. Informational Only. None Required.

Informational Only.
2025-175 June 3, 2025 10. Informational Item: Year-to-Date Update for the Section 115 Trust for Pension Stabilization Pension Account and Internal Pension Reserve. This report presents year-to-date balances for both the Section 115 accounts and highlights the City’s continued commitment to fiscal
responsibility. The Section 115 Trust allows for broader investment options than the General Fund, offering the
potential for higher returns while preserving funds
exclusively for pension liabilities.

Administrative Services NONE REQUIRED INFORMATIONAL ONLY Shuster Advisory Consultant was requested to provide a
115 Trust recommendation
for the remaining $1M. The
memo was delivered on
June 11, 2025
2025-176 June 3, 2025 11. Informational Item: Annual update of this Cost Allocation Plan in the forthcoming Budget for Fiscal Year 2025-26. This item conveys the outcomes of an update to the City’s Indirect Cost Allocation Plan. The Plan allocates City overhead costs from the General Fund to other funds such as the Water and Wastewater Funds and serves as the basis for an interfund charges for service to reimburse those cost
Administrative Services None – Item Not Heard – Postponed to June 17th Budget Discussion
Postponed to June 17th
Council Meeting
2025-177 June 3, 2025 12. Informational Presentation on Elderberry Commons (Police Response)
The item is for the Council to receive the report on Police Department Responses to Calls at the newly Opened
Police None Required. Informational Only. None Required.

Informational Only.

Agemda Item Number 3
Agemda Item Number 3
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Elderberry Commons Facility located at 6751 Sebastopol
Avenue and provide any feedback to the Chief of Police
regarding any concerns or recommendations moving
forward
2025-178 June 3, 2025 13. Public Hearing: To conduct a public hearing on AB 2561. AB 2561 requires public agencies to present the
status of their vacancies in a public hearing before their governing body at least once per fiscal year and prior to adopting the FY budget. This item is for the City Council to receive the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new
Government Code Section 3502.3 (AB 2561). As of the date of the posting of this agenda, the City has 9 vacancies and 53 total City positions. The current number of vacancies outlined below is just under 6%, which is well below the 20% threshold set by the law.

Human Resources MOTION:

Mayor Zollman moved and
Councilmember Carter seconded the
motion to receive AB 2561 report. AB
2561 requires public agencies to present
the status of their vacancies in a public
hearing before their governing body at
least once per fiscal year and prior to
adopting the FY budget. This item is for
the City Council to receive the
presentation of City Vacancies for 2025 in
a public hearing to fulfill the requirements
of the new Government Code Section
3502.3 (AB 2561). As of the date of the
posting of this agenda, the City has 9
vacancies and 53 total City positions. The
current number of vacancies outlined
below is just under 6%, which is well
below the 20% threshold set by the law.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None required. Action
taken in accordance with
AB 2561
2025-179 June 3, 2025 14. Public Hearing: To conduct a public hearing, Adopt a resolution approving the annual Engineer’s Report, confirming the Assessment Diagram, and authorize the levy of annual assessments for Fiscal Year 2025-26 for the City of Sebastopol Street Lighting Special Assessment District. For Fiscal Year 2025-26, the proposed annual assessment is
$35.00 per (ESD) equivalent single-family dwelling. For a single family residential household unit, this amount is an City Engineer/Public
Works Director
Administrative Services
MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve resolution approving
the annual Engineer’s Report, confirming
the Assessment Diagram, and authorize
the levy of annual assessments for Fiscal
Year 2025-26 for the City of Sebastopol
Street Lighting Special Assessment
None Required
Agemda Item Number 3
Agemda Item Number 3
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increase from the previous assessment of $32.00 in Fiscal Year 2024-25
District. For Fiscal Year 2025-26, the
proposed annual assessment is $35.00
per (ESD) equivalent single-family
dwelling. For a single family residential
household unit, this amount is an increase
from the previous assessment of $32.00
in Fiscal Year 2024-25.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-180 June 3, 2025 15. Public Hearing: To conduct a public hearing on the Capital Improvement Plan for Fiscal Year 2025-26 and note changes to the CIP, if any, and adopt Resolution.

City Engineer/Public
Works Director
MOTION:

Mayor Zollman moved and Vice Mayor
McLewis seconded the motion to
continue the item until after the City
budget discussion.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
Item Continued to June 17
2025
2025-181 June 3, 2025 16. Public Hearing: To conduct a public hearing on the City Budget for FY 25 26. This item is to request that the City Council's review and consider the Proposed Operating Budget for Fiscal Year 2025-26. The process involves
conducting a public hearing to gather input from community members, followed by providing comments and/or direction to staff on budget allocations for the upcoming fiscal year.

Administrative Services MOTION:

Mayor Zollman moved and
Councilmember Carter seconded the
motion to continue the budget hearings
for the capital improvement program and
the city budget to the next city council
meeting to be held Tuesday, June 17th
2025, at 6:00 pm at 425 Morris Street,
Sebastopol, CA (Youth Annex).

Budget Hearing to continue
to June 17, 2025 meeting
Agemda Item Number 3
Agemda Item Number 3
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Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-182 June 3, 2025 17. Approve and Adoption Resolution for Police Support Services Manager:
a. Approve a Resolution authorizing the City
Manager to Retitle and Revise Police Records and Support Services Manager to Police Support Services Manager and make future non-substantive changes to related documents, and
b. Approve an increase to the associated pay range
between 6.94% and 11.16% commensurate with the market
data and the increase in duties. Consultant recommends
8%, which represents the increase in scope, effect, and contacts required for the revised position (pay range: $7,292 to $8,863).

Human
Resources/Administrative
Services
NONE – ITEM CONTINUED Item continues to June 17,
2025 meeting
2025-183 June 3, 2025 18. Adopt a Resolution, Amending the Compensation and Benefits Resolution for the Unrepresented
Employees/Adopt a Resolution amending Resolution 6457-
2022 for the Unrepresented Employees
• 3% COLA upon adoption for three positions
effective July 1, 2025
• 2% COLA effective January 1, 2026 for same
positions.

Human
Resources/Administrative
Services
NONE – ITEM CONTINUED Item continues to June 17,
2025 meeting
2025-184 June 3, 2025 19. Amendment to City Pay Rates and Ranges:

Compensation and Benefits Resolution for the
Unrepresented Employees3% COLA upon adoption for three
positions effective July 1, 2025
• 2% COLA effective January 1, 2026 for same
positions.

Human
Resources/Administrative
Services
NONE – ITEM CONTINUED Item continues to June 17,
2025 meeting
2025-185 June 3, 2025 20. Direction to Mayor or Voting Delegate for Letters of Interest Submitted for the June 12th 2025 Sonoma
County Mayors and Councilmembers Association Meeting:

Item to be considered: Association of Bay Area
Governments (ABAG) Executive Board - 2 Seats (to fill the expiring terms of Susan Adams of Rohnert Park and Stephen Acting City Manager MOTION:

Councilmember Carter moved and Vice
Mayor McLewis seconded the motion to
approve direction to the voting delegate
as follows:

None -Voting Conducted at
June 12th Mayors and
Councilmembers Meeting
Agemda Item Number 3
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Zollman of Sebastopol). 1 primary seat and 1 alternate seat. 2-year term starting in June.

The appointment will be taken up by the Board at the June 12th Board of Directors meeting
Below is the final count of letters of interest received for the following Board of Directors appointment:

Association of Bay Area Governments (ABAG) Executive
Board - 2 Seats (to fill the expiring terms of Susan Adams of Rohnert Park and Stephen Zollman of Sebastopol). 1 primary seat and 1 alternate seat. 2-year term starting in June.

Letters Received for Primary Seat:

Susan Adams, Rohnert Park
Frank Quint, Petaluma
Letter Received for Alternate Seat:

Stephen Zollman, Sebastopol
Association of Bay Area Governments
(ABAG) Executive Board
Primary Seat:

Susan Adams, Rohnert Park
Alternate Seat:

Stephen Zollman, Sebastopol
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-186 June 3, 2025 COUNCILMEMBER(S) REQUESTS FOR FUTURE CITY COUNCIL

AGENDA ITEMS
Councilmember Maurer- Fire Hazard Maps
• Public Fire Update (Maurer/Zollman)
• Hotel Sebastopol Update (Maurer/Zollman)
• Reconsideration of Committee for Water/Sewer
Oversight (McLewis/Carter)
Acting City Manager Councilmember Maurer- Fire Hazard
Maps
• Public Fire Update
(Maurer/Zollman)
• Hotel Sebastopol Update
(Maurer/Zollman)
• Reconsideration of Committee
for Water/Sewer Oversight
(McLewis/Carter)
Items to return to future
city council meeting
2025-187
2025-188
2025-189
2025-190
2025-191
2025-192
June 16, 2025 CLOSED SESSION AGENDA ITEM(S):

1. PUBLIC EMPLOYEE EVALUATION (Government Code
section 54957)
Position: City Clerk

2. CONFERENCE WITH LABOR NEGOTIATORS pursuant to
CGC§54957(b)(1)
Agency Designated Representatives: Kerrie McNally
Unrepresented employees: Interim City Manager

3. PUBLIC EMPLOYEE EMPLOYMENT – pursuant to
CGC§54957(b)(1)
Position – Interim City Manager

4. PUBLIC EMPLOYEE APPOINTMENT – pursuant to
CGC§54957(b)(1)
Position – Interim City Manager

5. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED

LITIGATION
City Attorney
City Personnel Attorney
No Report Out No Report Out
Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
One (1) Case
Government Code section 54956.9(d)(2)

6. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED

LITIGATION
Initiation of Litigation – One (1) Case
Pursuant to Government Code Section 54956.9(d)(4)
2025-193 June 17, 2025 1. Approval of City Council Meeting Minutes- Regular Meeting of June 3, 2025
Acting City Manager MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, and 7 (Number 8 was
continued to a future meeting).

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-194 June 17, 2025 2. Approval of Agreement with The Sonoma County Community Development Commission (CDC) for the
administration of Sebastopol’s Mobile Home Rent
Stabilization Program. This agreement is due to expire on June 30, 2025. This collaboration includes providing
arbitration services for mobile home space rent disputes regarding the administration of City's rent stabilization program. The one-year extension will give both the City of Sebastopol and the CDC time to review the contract terms and bring it back to the Board of Supervisors and the City Council for a longer term.

Acting City Manager/City
Attorney
MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, and 7 (Number 8 was
continued to a future meeting).

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Contract
signed by city; waiting on
executed contract
2025-195 June 17, 2025 3. Approval of Waiving of Second Reading; Adoption of Ordinance of Office of State Fire Marshal Fire Hazard Severity Map
Fire/City Attorney MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, and 7 (Number 8 was
continued to a future meeting).

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-196 June 17, 2025 4. Receipt of Informational Item; Update from the June 3, 2025 CIRA Presentation; It should be noted that specific information on any claims related specifically to Sebastopol is confidential and cannot be released.

Mayor Zollman MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, and 7 (Number 8 was
continued to a future meeting).

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Report
Received and Filed.
2025-197 June 17, 2025 5. Approval of Letter of Support for the Safe Streets and Roads for All (SS4A) FY 2025 Supplemental Planning
and/or Demonstration grant application and Authorizing the Acting City Manager to sign Letter
City Engineer/Public
Works
MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, and 7 (Number 8 was
continued to a future meeting).

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Letter approved and signed.

Agemda Item Number 3
Agemda Item Number 3
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Absent: None
Abstain: None
2025-198 June 17, 2025 6. Adoption of Resolution approving SB-1 (Senate Bill 1) List of Streets. Pursuant to the requirements of SB 1, the Road Repair and Accountability Act of 2017, the City must adopt a resolution approving a list of projects proposed to be eligible for receiving fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1. The projected revenue in Fiscal Year 2025-26 RMRA funding from SB 1 that the City would be eligible to receive is $218,537.

City Engineer/Public
Works
MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, and 7 (Number 8 was
continued to a future meeting).

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
Resolution adopted and List
of Streets submitted to
CalSmart.
2025-199 June 17, 2025 7. Approval of Letter of Intent and authorize the City Manager to sign the letter to the Sonoma County
Agriculture and Open Space District (“District”) for the AmeriCorps Trail Extension Project. The Sonoma County Ag and Open Space District is requesting that the City Execute a Letter of Intent that details the framework and acceptance of the Conservation Easement. The Letter of Intent is a nonbinding agreement, meaning that it does not bind the parties to the terms in the Letter, but is intended to be a guidance for drafting the future Conservation Easement
Agreement
City Engineer/Public
Works
MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, and 7 (Number 8 was
continued to a future meeting).

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
Letter approved and signed
by Interim City Manager.
2025-200 June 17, 2025 8. Approval of Ratification of Side Letter for Sebastopol Police Officer Association (SPOA); Side Letter is for approval to switch to a full Kelly Schedule. A Kelly Human
Resources/Administrative
Services
None- Item Continued to Future Meeting To be heard at July 1st Council Meeting
Agemda Item Number 3
Agemda Item Number 3
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Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
schedule is a rotating shift pattern that typically uses a combination of on-duty and off-duty days, along with a
"Kelly day" — a regularly scheduled day off — to keep hours worked within limits over a given work period. This
arrangement is due to a significant shortage in staffing and will continue unless by mutual agreement, at a minimum
until the beginning of the first pay period in 2026. It helps avoid paying overtime after the FLSA threshold (e.g., 171 hours in a 28-day cycle for law enforcement). This item will not be heard at this meeting and will be continued at future council meeting.
2025-201 June 17, 2025 9. Informational Presentation on Status of Emergency Operations Plan; Emergency Operations Center
(EOC) Assessment
Police None Required. Informational Only Report to be finalized per timeline proposed
2025-202 June 17, 2025 10. Informational Presentation on Fire Hazard Severity Map. The California Department of Forestry and Fire
Protection (CalFire) recently published Fire Hazard Severity Zone (FHSZ) maps designating certain areas as falling within the Moderate, High, and Very High Fire Hazard Severity
Zones. Small portions of the City are designated as within the Moderate Fire Hazard Severity Zone
Fire None Required. Informational Only None Required.
2025-203 June 17, 2025 11. Resolution Declaring Weeds a Public Nuisance Fire MOTION:

Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve the Resolution
Declaring Weeds a Public Nuisance.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None required.
2025-204 June 17, 2025 12. Public Hearing – Continued - City Budget (May Need Resolution Authorizing Continuation of Current Fiscal Year Budget Into New Fiscal Year if FY 25 26 Budget is not adopted at this meeting). Item includes related actions to establish City’s Appropriation Limit and Expenditure Plan for Certain Law Enforcement Funding.

Administrative Services MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve the Resolution to continue the
existing budget until July 1st.

Item continued to July 1.

Agemda Item Number 3
Agemda Item Number 3
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Reference
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Number
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Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-205 June 17, 2025 13. Public Hearing - Continued: Capital Improvement Plan for Fiscal Year 2025-26 and note changes to the CIP, if any, and adopt Resolution.

Public Works MOTION:

Mayor Zollman moved and
Councilmember Maurer seconded the
motion to continue the Capital
Improvement Program to the July 1st City
Council Meeting.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
Item continued to July 1
2025-206 June 17, 2025 14. Sebastopol Library Staffing and Facilities Ad Hoc Committee Report Out. The item tonight is to receive the Report from the Ad Hoc Committee and discuss the
recommended actions in the report. Recommendations:
• Receipt of Report from current Ad Hoc Committee
• Dissolution of Current Ad Hoc Committee
• Creation of New Ad Hoc Committee Named: Ad
Hoc Committee for Building the Commons (Period of
Committee: July 1, 2025 through June 30, 2026)
• Approval of Scope of Work of Committee
Mayor Zollman None – Item Continued Item to be heard July 1st Council Meeting
2025-207 June 17, 2025 15. Adoption of a Budget Amendment Resolution for the Fire-Related Building Improvements Project at the
Community Center (CIP#0713-24.09) and approval of
Contract Change Order #1 (CO1) in the amount of $12,153 for additional work. This Budget Amendment is needed to increase the project budget from $70,000 to $75,000 due to City Engineer/Public
Works
MOTION:

Vice Mayor McLewis moved and Mayor
Zollman seconded the motion to adopt
the resolution approving the Budget
Amendment Resolution for the FireRelated Building Improvements Project at Resolution adopted;
Change Order 1 approved.

Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
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Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
CO1 for additional drywall work at the community center.

The original work installed drywall called densglass for fire resistance in the main hall. The community center then
reinstalled fabric over the walls to make them look better.

The fire department did a walk through at the completion of the original work and noted that the fabric is a fire risk and should be remove. For the walls to be painted they would need a skim coat to make them smoother and give the paint a suitable surface to adhere to. They would also install a trim piece to cover the transition between the drywall and the wood paneling on the upper part of the wall. The painting is not included in this work.
the Community Center (CIP#0713-24.09)
and approval of Contract Change Order #1
(CO1) in the amount of $12,153 for
additional work. This Budget Amendment
is needed to increase the project budget
from $70,000 to $75,000 due to CO1 for
additional drywall work at the community
center.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-208 June 17, 2025 16. Approve and Adoption Resolution for Police Support Services Manager:
a. Approve a Resolution authorizing the City
Manager to Retitle and Revise Police Records and Support Services Manager to Police Support Services Manager and make future non-substantive changes to related documents, and
b. Approve an increase to the associated pay range
between 6.94% and 11.16% commensurate with the market
data and the increase in duties. Consultant recommends
8%, which represents the increase in scope, effect, and contacts required for the revised position (pay range: $7,292 to $8,863).

Human
Resources/Administrative
Services
Councilmember Hinton moved and Vice
Mayor McLewis seconded the motion to:
a. Approve a Resolution
authorizing the City Manager to Retitle
and Revise Police Records and Support
Services Manager to Police Support
Services Manager and make future nonsubstantive changes to related documents, and
b. Approve an increase to the
associated pay range between 6.94% and

11.16% commensurate with the market
data and the increase in duties.

Consultant recommends 8%, which
represents the increase in scope, effect,
and contacts required for the revised
position (pay range: $7,292 to $8,863).

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Item to be heard July 1st
Council Meeting
Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Ayes: Councilmembers
Carter, Hinton, Vice Mayor McLewis and
Mayor Zollman
Noes: Councilmember
Maurer

Absent: None
Abstain: None
2025-209 June 17, 2025 17. Adopt a Resolution, Amending the Compensation and Benefits Resolution for the Unrepresented
Employees/Adopt a Resolution amending Resolution 6457-
2022 for the Unrepresented Employees
• 3% COLA upon adoption for three positions
effective July 1, 2025
• 2% COLA effective January 1, 2026 for same
positions.

Human
Resources/Administrative
Services
MOTION:

Mayor Zollman moved and
Councilmember Maurer seconded the
motion to:
a. Approve Resolution, Amending
the Compensation and Benefits
Resolution for the Unrepresented
Employees/Adopt a Resolution amending
Resolution 6457-2022 for the
Unrepresented Employees
3% COLA upon adoption for three
positions effective July 1, 2025
2% COLA effective January 1, 2026 for
same positions.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required
2025-210 June 17, 2025 18. Amendment to City Pay Rates and Ranges:

Compensation and Benefits Resolution for the
Unrepresented Employees3% COLA upon adoption for three
positions effective July 1, 2025
• 2% COLA effective January 1, 2026 for same
positions.

Human
Resources/Administrative
Services
MOTION:

Mayor Zollman moved and
Councilmember Maurer seconded the
motion to:

Approve Amendment to City Pay Rates
and Ranges: Compensation and Benefits
Resolution for the Unrepresented
Employees3% COLA upon adoption for
three positions effective July 1, 2025 and
None Required
Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2% COLA effective January 1, 2026 for
same positions.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-211 June 17, 2025 19. Discussion of Amendments to City Council Protocols – Agenda Review Committee Protocol (Authority to Cancel City Council Meetings)
Councilmember Hinton None. Item continued Item continued to July 1st Council Meeting
2025-212 June 17, 2025 Departmental Reports Acting City Manager None Required. Informational Only None Required. 2025-213 June 17, 2025 Council Liaison Elderberry Commons Update/Report Out Ad Hoc Fire Committee Report Out
Ad Hoc committees None Required. Informational Only None Required. 2025-214 July 1, 2025 • Certificates of Recognition and Pins to Sebastopol Fire Volunteers Upon the Merger from Sebastopol Volunteer Fire Department to Gold Ridge Fire District
Acting City Manager None Required. Informational Only None Required. 2025-215 July 1, 2025 1. Approval of City Council Meeting Minutes – Special Meeting/Closed Session Meeting of June
16, 2025
Acting City Manager MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 1, 2, 3,
and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-216 July 1, 2025 2. Approval of City Council Meeting Minutes – Regular Meeting of June 17, 2025
Acting City Manager MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 1, 2, 3,
and 4.

None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-217 July 1, 2025 3. Approval of Change to Memorandum of Understanding to Sebastopol Police Officer’s Association (SPOA) to allow the newly created position of Police Support Services Manager to be added/ Adopt a Resolution Revising the City’s Publicly Available Pay Schedule, Effective July 1, 2025
Human
Resources/Administrative
Services
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 1, 2, 3,
and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required
2025-218 July 1, 2025 4. Approval of Ratification of Side Letter for Sebastopol Police Officer Association (SPOA); Side Letter is for approval to switch to a full Kelly Schedule. A Kelly schedule is a rotating shift pattern that typically uses a combination of on-duty and off-duty days, along with a
"Kelly day" — a regularly scheduled day off — to keep hours worked within limits over a given work period. This
arrangement is due to a significant shortage in staffing and will continue unless by mutual agreement, at a minimum
until the beginning of the first pay period in 2026. It helps avoid paying overtime after the FLSA threshold (e.g., 171 hours in a 28-day cycle for law enforcement).

Human
Resources/Administrative
Services
MOTION:

Councilmember Maurer moved and Vice
Mayor McLewis seconded the motion to
approve consent calendar items 1, 2, 3,
and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required
Agemda Item Number 3
Agemda Item Number 3
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Reference
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Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-219 July 1, 2025 5. Public Hearing – Continued - City Budget:

Approval of related actions:
a. Resolution
b. Resolution
c. Resolution
d. Contracts
e. Approval of Policy for Use of City Council
Training/Conference/Meeting Fund:

Administrative Services MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve the following:

Adoption of the following Resolutions:
a. A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SEBASTOPOL

ADOPTING THE ANNUAL OPERATING
BUDGET FOR FISCAL YEAR 2025–2026
b. A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SEBASTOPOL

ESTABLISHING THE APPROPRIATIONS
LIMIT FOR FISCAL YEAR 2025–2026

PURSUANT TO ARTICLE XIII B OF THE

CALIFORNIA CONSTITUTION (THE GANN
LIMIT)
c. A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SEBASTOPOL

AUTHORIZING THE USE OF

SUPPLEMENTAL LAW ENFORCEMENT
SERVICES FUND (SLESF) / CITIZENS’

OPTION FOR PUBLIC SAFETY (COPS)
GRANT FUNDS FOR FISCAL YEAR 2025–
2026
No changes to pension trust as proposed
in the budget; Council to review during
mid year budget review
No change to unfreeze police officer
frozen position
• $700.00 – Park in Lieu entry
/monument signs
• $44004.00 – Reach 1 and 2 Ives
Fence
• $75300.00 – Outsourcing
Landscaping
• $20,000.00 – Trash Cans
(additional funds); authorization to staff to
purchase
• $15,000 – Holiday Decorations
for downtown/plaza
None Required
Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
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Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
• $10,000 – Tables for Fire
Department in recognition of volunteers
upon merger to Gold Ride
• $5000 – animal control; staff to
review month to month for animal
services; to be further discussed when
response to grand jury agenda item
returns to Council
Adoption of City Council
Conferences/Trainings Use of Funds
Policy: (Excerpt) Language clarified to
divide budget equally.
• Each Council member will
receive an annual budget as approved by
the City Council and divided equally
among all City Councilmembers to cover
costs related to attending conferences,
meetings, and training sessions. This
budget will apply to travel within
California and is designed to ensure that
Council members can participate
inessential events without financial
barriers.
• A Council member may
voluntarily transfer their unused funds to
another member, subject to approval by
the Council at a publicly noticed meeting.

This allows for flexibility and mutual
support among Council members.

Approval for Acting City Manager to
execute annual contracts listed below as
approved in the FY 25 26 City Budget.
f) Outreach Communications
Coordinator Holly Hansen Public Media
Relations
g) Marin IT – IT Services
h) Phillips Seabrook Associates –
Building Official Consulting Services
i) GHD – Engineering Services
j) Stone Creek Environmental
Agemda Item Number 3
Agemda Item Number 3
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Number
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Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
As amended: Inclusion of a 60 day
termination clause for contracts
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: Councilmember Carter
Abstain: None
2025-220 July 1, 2025 6. Public Hearing - Continued: Capital Improvement Plan for Fiscal Year 2025-26 and note changes to the CIP, if any, and adoption of Resolution.

City Engineer/Public
Works Director
MOTION:

Vice Mayor McLewis and Mayor Zollman
seconded the motion to approve the
following:

Capital Improvement Plan for Fiscal Year
2025-26 and note changes to the CIP and
adoption of Resolution as follows:

Additional allocation
$350,000 to paving
$150,000 SB 1 Road repair fund
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: Councilmember Carter
Abstain: None
Resolution adopted
approving CIP with changes
as noted, including Fencing
Replacement project at Ives
Park (approved with the
City Budget) for $42,000.
2025-221 July 1, 2025 7. Sebastopol Library Staffing and Facilities Ad Hoc Committee Report Out. The item tonight is to receive the Report from the Ad Hoc Committee and discuss the
recommended actions in the report. Recommendations:
 Receipt of Report from current Ad Hoc Committee
 Dissolution of Current Ad Hoc Committee
Mayor Zollman None Taken; Consensus to Continue Item Item Continued to July 15th CC Meeting
Agemda Item Number 3
Agemda Item Number 3
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Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
 Creation of New Committee Named: Committee
for Building the Commons (Period of Committee: July 1,
2025 through June 30, 2026)
 Approval of Scope of Work of Committee
 Committee Composition and Appointment to be
Returned to a future Council meeting for consideration of approval
2025-222 July 1, 2025 8. Discussion of Amendments to City Council Protocols – Agenda Review Committee Protocol Authority to Cancel City Council Meetings)
Councilmember Hinton None Taken; Consensus to Continue Item Item Continued to July 15th CC Meeting
2025-223 July 1, 2025 9. Consideration of Creation of Standing Committee for Water/Sewer Fund Oversight
Councilmember
Carter/Vice Mayor
McLewis
None Taken; Councilmember Carter
requested that this item be continued as
he had to depart the meeting. Consensus
to Continue Item
Item continued to August
5 th CC Meting
2025-224 July 1, 2025 10. Discussion and Consideration of Agreement with West County Community Services for Homeless Outreach
Services within the City of Sebastopol. This item includes a presentation from West County Community Services (WCCS) on Scope of Work and Services Provided to the City of
Sebastopol for homeless outreach.

Police MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
direct staff to work with WCCS to provide
deliverables to the contract based upon
the proposed funding allocated in the FY
25 26 budget for homeless outreach
services.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer and Mayor Zollman
Noes: Vice Mayor McLewis

Absent: Councilmember
Carter
Abstain: None
Held over to August 5th
council meeting for further
consideration
2025-225 July 1, 2025 11. Appointment of Interim City Manager. Item is to appoint the current Acting City Manager Mary Gourley to Interim City Manager for a period as follows: Until January 31, 2026, or until the City Council appoints a full-time City Manager, whichever is first.

City Personnel Attorney MOTION:

Vice Mayor McLewis moved and Mayor
Zollman seconded the motion to approve
Mary Gourley as Interim City Manager for
time period as noted in the agenda
report.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

None Required. Resolution
Adopted, Posted and Filed
Per Retention Schedule;
Recruitment agenda item
proposed for Aug 5th CC
Meeting
Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-226 July 15, 2025 1. Approval of City Council Meeting Minutes of July 1, 2025
Interim City Manager MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE
Ayes: Councilmembers Carter, Hinton,
Maurer and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-227 July 15, 2025 2. Approval of City Council inviting representatives from the City’s recognized labor unions to participate in a collaborative discussion with City Council in a public City Council meeting to explore strategies for growing and
supporting entry-level positions within the organization, including the strategic use of outsourcing to optimize
staffing resources
Mayor Zollman MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE
Ayes: Councilmembers Carter, Hinton,
Maurer and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None Required. Letters
sent.
2025-228 July 15, 2025 3. Receipt of report on the SCTCA Funding Program Cycle 2 Priority List of Projects for FY 2025-26 through 2030- 31, and authorize staff to move forward with grant
applications to the SCTCA. SCTCA released its Call for
Projects and has asked project sponsors to submit their top 5 priority projects. The projects must be in the 2025 SCTCA Comprehensive Transportation Plan. Grant applications are due August 8, 2025.

Public Works/Engineering MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE
Ayes: Councilmembers Carter, Hinton,
Maurer and Mayor Zollman
SCTCA priority items
approved. Applications
submitted on August 8.

Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
2025-229 July 15, 2025 4. Adoption of Resolution Authorizing the Collection by CDTFA of ½-Cent Sales Tax Approved at the November 5, 2024 Municipal Election and Authorizing the City Manager to Execute Related Agreements. Due to an ambiguity in
State law, the City previously waived collection of ¼-cent of the sales tax authorized by Measure U. A recent change in state law allows the City to collect the full ½-cent.

Administrative
Services/City Attorney
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, and 4.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE
Ayes: Councilmembers Carter, Hinton,
Maurer and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None Required
2025-230 July 15, 2025 5. Informational Presentation: The “Hotel Sebastopol” development Update. This is a requirement for the applicant to return annually for update on the status of the project.

CDD/Interim City Manager None – Item Postponed None -Item Postponed to August 5, 2025 Council
Meeting
2025-231 July 15, 2025 6. Informational Presentation: Presentation from the Chamber of Commerce and Downtown Businesses on the
Main Street America Program.

Mayor Zollman/Interim
City Manager
None. Informational Only None – Informational Only
– Proposed funding to be
returned to a later meeting.
2025-232 July 15, 2025 7. ITEM CONTINUED FROM JULY 1, 2025 CITY

COUNCIL MEETING
Sebastopol Library Staffing and Facilities Ad Hoc Committee Report Out. The item tonight is to receive the Report from the Ad Hoc Committee and discuss the recommended
actions in the report. Recommendations:
 Receipt of Report from current Ad Hoc Committee
 Dissolution of Current Ad Hoc Committee
 Creation of New Committee Named: Committee
for Building the Commons (Period of Committee: July 1,
2025 through June 30, 2026)
 Approval of Scope of Work of Committee
 Committee Composition and Appointment to be
Returned to a future Council meeting for consideration of approval
Mayor Zollman MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the motion to approve
the following:
• Receipt of Report from current
Ad Hoc Committee
• Dissolution of Current Ad Hoc
Committee
• Creation of New Committee
Named: Committee for Building the
Commons (Period of Committee: July 1,
2025 through June 30, 2026)
• Approval of Scope of Work of
Committee/Broad Scope:
• Committee Composition and
Appointment to be Returned to a future
Council meeting for consideration of
approval
Staff to return with
composition of committee.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer and Mayor
Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
2025-233 July 15, 2025 8. ITEM CONTINUED FROM JULY 1, 2025 CITY

COUNCIL MEETING
Discussion of Amendments to City Council Protocols –
Agenda Review Committee Protocol (Authority to Cancel
City Council Meetings)
Councilmember Hinton Council consensus Item to return to future council meeting
2025-234 July 15, 2025 9. Approval of Economic Gardening Program Event.

The City of Sebastopol is proposing to host an Economic Gardening Program Event aimed at supporting the growth of home grown businesses.

Councilmember Carter MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the motion to approve
the following: the Economic Gardening
Program Event and authorize staff to
proceed with coordination and
implementation.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer and Mayor
Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
Event scheduled for Sep
30th
2025-235 July 15, 2025 10. Consideration of Approval of Fee Waiver for Living Peace Wall Induction Ceremony for Special Events Permit Fees. Waiver of Special Event Permit application fee ($150), daily use fee ($250), amplified sound fee ($50); Total Fees = $450.

Public Works/Engineering MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve the following: approve
the fee Waiver for Living Peace Wall
Induction Ceremony for Special Events
Permit Fees. Waiver of Special Event
Permit application fee ($150), daily use
fee ($250), amplified sound fee ($50);
Total Fees = $450.

Fee waiver approved.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Councilmember Hinton called for a roll
call vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, and Maurer
Noes: None

Absent: Vice Mayor McLewis
and Mayor Zollman
Abstain: None
2025-236 July 15, 2025 11. Consideration of Approval of Special Event Permit for Sebastopol Porchfest 2025. This request is to consider approval of a Special Event Permit for Sebastopol Porchfest 2025, a part of national events held in neighborhoods across the country.

Public Works/Engineering None Required. Applicant withdrew application
None. Applicant withdrew
application; applicant to
submit special event permit
for Ives Park
2025-237 July 15, 2025 12.City Manager and/or City Clerk Reports: (This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)
a. Departmental Reports (Recap of June 2025)
Interim City Manager None Required. Information Only None Required.

Informational Only.
2025-238 August 5, 2025 PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:

The following was presented:

Proclamation Proclaiming Women’s Equality Day – August
26, 2025
Interim City Manager None Required None Required.

Proclamation Presented
2025-239 August 5, 2025 1. Approval of City Council Meeting Minutes of July 15, 2025
Interim City Manager MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-240 August 5, 2025 2. Approval of Amendment to City Council Protocols:

Policy Number 6 - Agenda Review Committee/Agenda
Preparation/Placement of Items onto an Agenda
Policy Number 7 - Rules for the Conduct of its Meetings, Proceedings and City Business
Interim City Manager MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7.

None Required. Protocols
Adopted and Posted.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
2025-241 August 5, 2025 3. Approval of First Reading and Introduction of Ordinance for Amendment to Sebastopol Municipal Code

2.36.050 to designate the Police Chief as the Director of Emergency Services due to Reorganization of Fire
Department to the Gold Ridge Fire District
Police MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None required. Sept 2
council meeting for second
reading.
2025-242 August 5, 2025 4. Approval of Request or Proposals for Recruitment Firms for Recruitment for City Manager Position and
Authorization to Release Requests for Proposal
Interim City
Manager/Human
Resources
MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None Required. Proposals
Released and Posted.
2025-243 August 5, 2025 5. Approval of Authorization for Staff Coordination with Sebastopol Neighborhood Communications Unit
(SNCU) Regarding Community-Based Emergency
Communications Proposal
Police MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None required.

Agemda Item Number 3
Agemda Item Number 3
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Absent: Vice Mayor McLewis
Abstain: None
2025-244 August 5, 2025 6. Approval of Amendment to Administrative Technician Job Description to include “May be tasked
supervisory lead” duties as needed.

Administrative
Services/Human
Resources
MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
None Required
2025-245 August 5, 2025 7. Adoption of Resolution Authorizing the City Engineer Consultant to Sign Forms and Documents
Pertaining to Caltrans and Transportation Grants. With the retirement of the Current Public Works Director/City
Engineer, effective August 10, 2025, a new assignment for Contract City Engineer is required by Caltrans for signing authority for transportation grant projects.

Public Works MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer and Mayor Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
Resolution adopted and will
be submitted to Caltrans
with grant documents, as
required.
2025-246 August 5, 2025 8. Approval of Annual Peace Wall Honorees. Council accept the Peace Wall Honorees as nominated by the
Sebastopol Living Peace Wall Selection Committee. The
persons proposed to be honored on the Peace Wall are
required to be reviewed by the City Council, since the Wall is located on public property. Upon Council approval their names will be inscribed onto the Living Peace Wall.

Community
Development/Interim City
Manager
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve consent calendar items

8. Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer
Noes: None

Absent: Vice Mayor McLewis
None Required. Names
approved for Peace Wall.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Abstain: Mayor Zollman
2025-247 August 5, 2025 9. Informational Presentation: The “Hotel Sebastopol” development Update. This is a requirement for the applicant to return annually for update on the status of the project. This item was rescheduled from the July 15th City Council Meeting
Community
Development/Interim City
Manager
None Required. Informational Only None Required. Report Received.
2025-248 August 5, 2025 10. Informational Presentation: State of Department of Health Services Behavioral Division/Presenter Nolan
Sullivan, Director of Sonoma County’s Department of Health Services
Mayor Zollman/Interim
City Manager
None Required. Informational Only. None Required. Report Received.
2025-249 August 5, 2025 11. Consideration of Creation of Standing Committee for Water/Sewer Fund Oversight; Item was continued from July 1st City Council Meeting
Councilmember
Carter/Public Works
MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the motion to approve
the following:

Creation of Standing Committee for
Water/Sewer Fund Oversight
The Committee shall be composed of no
more than six (6) members who are at
least 18 years of age, reside or have a
business in Sebastopol, and have one of
the following qualifications:
a) One member of the City Council
b) At least one person who owns
or is a representative of a business in the
City of Sebastopol City limits
c) At least two people who are
residents of the City of Sebastopol and
actively engaged in City governance (such
as active engagement with the Council)
d) At least one person who is a
resident of the City of Sebastopol and
who has expertise in accounting, auditing,
or another financial field
Whenever there are vacancies on the
Oversight Committee, the Lead Staff
Department shall advertise an invitation
for individuals to apply to serve on the
committee. Notice of any vacancies will be
advertised in the Press Democrat and on
the City's website and social media
outlets. The applications received shall be
Committee creation
approved.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
reviewed for selection criteria and shall be
submitted to the full City Council for
interviews and selection by the full City
Council.

Duties. The Committee shall act in an
advisory capacity to the City Council and
no express authority or power to act on
behalf of the City is hereby delegated. To
carry out its stated purpose, the
Committee shall perform the following
duties:
a) Reviewing Annual Budgets and
Financial Reports: The Committee will
analyze the financial health of the
Enterprise Funds, ensuring that budgets
and financial statements reflect accurate
and sustainable practices.
b) Analyzing Rate Studies and Rate
Adjustment Proposals: The Committee will
evaluate proposed rate changes, including
providing recommendations on cost
allocation methods to ensure fairness and
financial viability.
c) Evaluating Long-Term Financial
Planning and Capital Improvement Needs:

The Committee will assess capital
improvement plans (CIP), master plans,
and long-term financial forecasts related
to Enterprise Fund operations, ensuring
that projects are properly prioritized and
funded and that master planning efforts
align with Enterprise Fund financial
sustainability.
d) Engage with the public and
other stakeholders to ensure that the
community’s interests and concerns are
reflected in the Committee’s
recommendations.
e) Such other duties as assigned by
the City Council.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
f) Shall submit an annual report to
the Council in early June before the next
fiscal year budget is adopted.

2. Staff Liaison:

Engineering/Public Works Director will be
the lead staff department and will provide
staffing support for the committee.

Administrative Services Director will also
provide support to the committee.

Documents shall be provided by staff to
the Committee a minimum of two weeks
prior to the Committee meeting.

3. The Committee meetings shall
be in compliance with the Ralph M. Brown
Act. All members shall complete financial
disclosure forms (Form 700).

4. The Terms shall be two year
terms, expiring on January 31st with the
ability to renew for an additional two
years. Notwithstanding the foregoing, the
City Council may designate half of the
initial members of the Committee to serve
an initial one year term to enable
staggering of the terms. Members shall
serve at the pleasure of the City Council.

5. Vacancies, other than by the
expiration of a term, shall be filled by
appointment for the unexpired portion of
said term, in the same manner as original
appointments are made.

6. Regular meetings shall be held
semi-annually in March and September.

Additional meetings may be held as
necessary.

7. A quorum of the Committee
shall consist of a minimum of three (3)
members. A quorum must be present in
order for the Oversight Committee to hold
a meeting.

The Officers of the Committee shall be a
Chairperson and Vice-Chairperson, who
Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
shall be selected by the membership for
one (1) year term. The Chairperson shall
preside at all meetings.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember
Carter, Maurer, and Mayor Zollman
Noes: Councilmember
Hinton

Absent: Vice Mayor McLewis
Abstain: None
2025-250 August 5, 2025 12. Review of State of California Invitation to Apply for a Cultural District Designation and Request to approve for staff to prepare and submit an application. This item is related to a State designation granted by the State of
California Arts Council to a small percentage of cities in the state. Selection of the City for a Cultural District Designation would include State funded marketing of the City via the State’s tourism website, welcome centers, and funding to support both tourism and public art programming.

Community
Development/Interim City
Manager
MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve the following:

Adopt the Resolution authorizing the
Interim City Manager to sign forms and
documents required for submittal of a
California Cultural District Grant
Application to the California Arts Council
(CAC) with the following amendments:

Foodie / Restaurants – Added as inventory
list
Removal of Porch Fest from the list
Add Burbank Farms to list if within 3000
feet
Name be: Sebastopol Cultural Arts
District; a Walkable Vibrant Arts Culture
and Food Haven at the gateway to the
Sonoma Coast
Include names and roles on page 11 and
12 Include additional letters if we receive
them (letters of support)
None required. Grant
Submitted.
2025-251 August 5, 2025 13. Consideration / Discussion of Homeless Outreach Services Contract. As discussed at the July 1st Council meeting, staff was directed to work with WCCS on
Police Chief MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve the following:

Contract approved.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
deliverables within the $40,000 fund allocation (minus
$3350 for month of July already approved)
Approval of the proposed contract for FY
2025–2026 in the amount of $36,667
funding agreement to continue with
WCCS for FY2025-2026 for continued
Homeless Outreach Services.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer and Mayor
Zollman
Noes: None

Absent: Vice Mayor McLewis
Abstain: None
2025-252 August 5, 2025 14. Consideration of Request from Sebastopol Senior Center for funding to conduct an appraisal of the Senior Center Building located at 167 North High Street
Mayor Zollman/Public
Works
No action taken No action taken
2025-253 August, 19, 2025 CITY COUNCIL MEETING CANCELLED 2025-254 August 26, 2025 Special City Council Meeting

1. Consideration of Request from Vice Mayor
McLewis for Excused Absence. Approval of Resolution
would approve the absences for Vice Mayor McLewis due to medical reasons. This resolution will authorize the Vice Mayor’s continued service despite exceeding the 60-day
consecutive absence limit outlined in Government Code
section 36513 which states: A councilmember's office
becomes vacant if they are absent for 60 consecutive days without permission.

City Attorney and
Interim City Manager
MOTION:

Mayor Zollman moved and
Councilmember Carter seconded the
motion to approve the resolution
authorizing excused absences for Vice
Mayor McLewis due to medical reasons,
consistent with Government Code Section
36513 with the following amendment:

Removal of September 2 and September
16th dates from the resolution
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer and Mayor
Zollman
Noes: None

Absent: None
Abstain: Vice Mayor McLewis
None Required. Absence
approved.

Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-255 August 26, 2025 CLOSED SESSION AGENDA ITEM(S):

2. CONFERENCE WITH LEGAL COUNCIL - ANTICIPATED

LITIGATION
One (1) Case
Pursuant to Government Code Section 54956.9(d)(2)
City Attorney City Council Action: Unanimous vote to
approve resignation agreement.

Report out of Closed
Session: Mayor Zollman
announced that the Council
accepted the separation
agreement with Emi
Theriault.
2025-256 September 2,
2025
PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:
10 Year of Service Award: Salvador Villanueva
Proclamation Proclaiming September 2025 Latino Heritage Month
Proclamation Proclaiming International Day of Peace:

September 21, 2025
Interim City Manager None Required. Presentations Presented. 2025-257 September 2,
2025

1. Approval of City Council Meeting Minutes of
August 5, 2025
Interim City Manager MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-258 September 2,
2025

2. Approval of Waiving of Second Reading and
Adoption of Ordinance: Ordinance 1158 amending the
Sebastopol Municipal Code – Reassignment of Director of Emergency Services from Fire Chief to Police Chief
City Attorney/Police MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None Required. Ordinance
adopted, published and
posted.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 96 of 141 ends

Absent: None
Abstain: None
2025-259 September 2,
2025

3. Approval of Agreement with City of Sebastopol
and Sebastopol Chamber of Commerce for Delegation of
Certain Duties to the Sebastopol Chamber of Commerce for the purposes of specific use of funding received from the Business Improvement District and Repealing Resolutions Inconsistent Therewith. Duties include:

A. Acquisition, construction, and/or maintenance of parking facilities for the benefit of the Business Improvement
District;
B. Decoration of public places within the District;
C. Promotion of public events in public spaces within the District;
D. Furnishing of music in public spaces within the District; E. Promotion of business activities within the District; and F. Any and all other purposes authorized by law, the
ordinance establishing the Business Improvement District, and/or the City Council
To ensure continuity, accountability, and representation, the Chamber will be required to form a subcommittee of
former SDA-affiliated members. This subcommittee will be responsible for developing and administering an annual
budget for the use of BIA funds. The budget will be
submitted to the City Council for review and approval to ensure transparency and alignment with the purposes of the Business Improvement Assessment Area.

Administrative
Services/Interim City
Manager
MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Agreement
approved. Budget to be
submitted to Admin
Services February of each
year.
2025-260 September 2,
2025

4. Approval of Direction to Staff (City Attorney) to
prepare ordinances based upon community concerns.

Proposed ordinances to address good neighbor policy to
foster positive relationships between homeless service
providers and the communities they serve mitigating
potential negative impacts on neighborhoods and rebuild trust between residents and service providers; ordinance to address property maintenance and related community
impacts; and ordinance to provide standards for public
space use and address community safety concerns.

City Attorney MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

City Attorney working with
staff to return items to
future City Council meeting.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 97 of 141 ends

Absent: None
Abstain: None
2025-261 September 2,
2025

5. Receipt of request from Liz Finn, on behalf of
Sebastopol work group: Anita Grant, Susan McDonough,
Jane Lawhon for Amendments to City of Sebastopol
Communications Protocol: ICE Activity and/or any other
Federal Officials engaged in Immigration Enforcement,
Notification and Response. City of Sebastopol has current protocols in place and has recommended amendments as
listed in protocols. Staff will return to a future publicly noticed Council meeting with additional information related to costs for training and purchase and installation of signage.

Mayor Zollman/Police MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. ICE
Protocols approved and
posted. Item to return to
the future Council meeting
for signage and training
costs.
2025-262 September 2,
2025

6. Approval of Revisions to Purchasing Policy #89;
revisions pertaining to Consultant Master Agreements as approved by the City Attorney and Public Works
Construction Contracts under the Uniform Construction Cost Accounting Act, and Credit Cards. Changes include:
a. A new Master Agreement form has been approved
by the City Attorney with establishment of Task Orders for individual contracts for professional services assignments which is referenced in the Purchasing Policy for clarity. b. Effective January 1, 2025, threshold for informal
bid procedures for public projects has been changed and are updated in the Purchasing Policy.
c. Credit charge revisions reflect the issuance of
credit cards to mid-managers.
d. Clarifying language related to cumulative contracts
Public
Works/Administrative
Services
MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Policy
approved.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 98 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-263 September 2,
2025

7. Approval to Adopt a resolution approving and
authorizing Fehr & Peers, associated project consultant, to prepare and submit invoices to Caltrans for the City for work completed under the Caltrans Sustainable Transportation Grant. The City will compile and submit these invoices to Caltrans for processing and reimbursement in accordance with grant requirements. Further, authorize the City
Manager to sign an amendment to the contract with Fehr & Peers in an amount not to exceed $24,000
Planning MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Contract
approved.
2025-264 September 2,
2025

8. Award of Landscape Maintenance Services
Contract to PJM Yard Maintenance for an amount not to
exceed $70,020.00 for service from October 2025 through June 2026 and authorize City Manager to Sign and Execute Contract
Public Works MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Contract
approved.
2025-265 September 2,
2025

9. Approval of Letter of Support for Application to
Sonoma County Department of Health Services for: West
County Community Services, Homelessness Street Outreach Funding (Measure O: Behavioral Health & Homelessness
Pathways to Sustainability Notice of Funding Availability (NOFA)
Police MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Letter of support issued
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 99 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-266 September 2,
2025

10. Approval of Letter of Support for Application to
Sonoma County Department of Health Services for: St.

Vincent de Paul Society (Gravenstein Commons) (Measure
O: Behavioral Health & Homelessness Pathways to
Sustainability Notice of Funding Availability (NOFA)
Police MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve Letter of Support City
Council Meeting Packet of: September 16,
2025

Page 15 of 88 ends

for Application to Sonoma County
Department of Health Services for: St.

Vincent de Paul Society (Gravenstein
Commons) (Measure O: Behavioral Health
& Homelessness Pathways to
Sustainability Notice of Funding
Availability (NOFA).

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, and
Maurer
Noes: Mayor Zollman and Vice Mayor
McLewis

Absent: None
Abstain: None
Letter of support issued
2025-267 September 2,
2025

11. Approval of Application to Sonoma County
Department of Health Services for:
a. Extension of Heart Personnel beyond the Pilot
Program; Request is to extend the HEART pilot program
through June 30 2026.
b. Funding to support dedicated Mobile Support
Teams (MST) for Sebastopol to working collaboration with Police MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

None Required.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 100 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
the City Police Department when responding to mental
health situations
(Measure O: Behavioral Health & Homelessness Pathways to Sustainability Notice of Funding Availability (NOFA)
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-268 September 2,
2025

12. Approval to remove the requirement for Vimeo
(Live Streaming) of the following Committee Meetings:

Public Arts Committee; Climate Action Committee; the
newly created committees: Oversight Committee for
Enterprise Funds; and Sebastopol Commons: Building the
Commons Committee. These specific committees will
continue to utilize Zoom Virtual Meeting Format and in
Person for Public Participation and recordings of the
meetings will be posted to the City website as soon as
possible after the meeting. This does not impact Vimeo
(Live Streaming) of Regular City Council, Planning
Commission or Design Review Board Meetings. It is also
recommended that the Council authorize staff to determine use of Vimeo for Special City Council meetings such as those called for an urgency or emergency item, and Town
Halls/Study Sessions. Zoom Virtual Meeting Format and in Person for Public Participation and recordings of the
meetings would continue to be utilized.

Interim City Manager MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None required.

Requirement removed for
Live Streaming.
2025-269 September 2,
2025

13. Adoption of Resolution: Policy for Flags on City
Poles; Process for Flags on City Sidewalks. Policy is to establish guidance for the outdoor display of flags at City Facilities and public streets, including the display of commemorative flags and banners.

Public Works MOTION:

Councilmember Hinton moved and Mayor
Zollman seconded the motion to approve
a Resolution: Policy for Flags on City Poles;
Process for Flags on City Sidewalks. Policy
is to establish guidance for the outdoor
display of flags at City Facilities and public
streets, including the display of
commemorative flags and banners; with
direct staff to return specific banners City
Council Meeting Packet of: September 16,
2025
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None required.

Policy approved.

Amendment to Council on
Oct 7th with list of approved
banners.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 101 of 141 ends

Absent: None
Abstain: None
2025-270 September 2,
2025

14. Approval of Formation and Appointment to the
Newly established Sebastopol Commons¨ Building the
Commons Committee. The item is to request the following formation and support appointment as recommended by
the former ad hoc committee as follows:

Initial Appointments: For this newly created meeting, the former ad hoc committee is recommending the following
appointments:
a. Two members of the City Council
i. Mayor Zollman
ii. Councilmember Carter
b. One representative from each of the organizations
listed below:
i. Sebastopol Center for the Arts;
ii. Senior Center;
iii. Community Center;
iv. Gravenstein Health Action Coalition;
v. Sonoma County Library
vii. Sonoma County Library Foundation
viii. Community Foundation
Member of the Business Community
i. Recommended RM Horrell, Copperfields
d. City of Sebastopol Library Commissioner Fred
Engbarth
e. Representative from Measure W Oversight
Committee Sarah Glade Gurney
Mayor Zollman/Public
Works
MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the motion to approve
a Resolution: Formation and Appointment
to the Newly established Sebastopol
Commons¨ Building the Commons
Committee. The item is to request the
following formation and support
appointment as recommended by the
former ad hoc committee as follows:

Initial Appointments: For this newly
created meeting, the former ad hoc
committee is recommending the following
appointments:
g.Two members of the City Council
i.Mayor Zollman
ii.Councilmember Carter
h.One representative from each of the
organizations listed below:
i.Sebastopol Center for the Arts;
ii.Senior Center;
iii.Community Center;
iv.Gravenstein Health Action Coalition;
v.Sonoma County Library
vi.Sonoma County Library Foundation
vii.Community Foundation
i.Member of the Business Community
i.Recommended RM Horrell, Copperfields
d.City of Sebastopol Library Commissioner
Fred Engbarth
e.Representative from Measure W
Oversight Committee Sarah Glade Gurney
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None required. Committee
approved.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 102 of 141 ends

Absent: None
2025-271 September 2,
2025

15. Approval of amendment to budget Transferring
Funds from the FY 24/25 City Budget Police Endowment
Fund to the FY 25 26 Police Department Operating Budget for Purchase of police vehicle and Authorize City Manager to Sign All Documents Related to Purchase of Said Vehicle
Police MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None required
2025-272 September 2,
2025

16. Purchase of Police Vehicle in an amount not to
exceed $90,000 and Approval to Authorize City Manager to Sign All Documents Related to Purchase of Said Vehicle. This purchase is in addition to Item #14 above.

Police MOTION:

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None required
2025-273 September 2,
2025

17. Approval of Task Order 2 with GHD for City
Engineering Services and the assignment of Mario Landeros Public Works MOTION: None Required. Contract
approved.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 103 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
as the Interim City Engineer through December 2025. Public Works had released an RFP for city engineering services and received two proposals. Based upon the assessment of the proposals and interviews conducted, City staff is
recommending the assignment of the Interim City Engineer Consultant to GHD based on the most qualified Consultant for the work from the RFPs for amount not to exceed
$30,000 through December 2025 while the City conducts a formal request for proposal.

Councilmember Carter moved and
Councilmember Maurer seconded the
motion to approve consent calendar items
1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and

17. Item Numbers 10, 13, and 14 were
removed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-274 September 2,
2025

18. Informational Presentation from SVDP on
Gravenstein Commons. Presentation from Jack Tibbett.

Interim City Manager None Required. Informational Only City staff to post financial information as it becomes
available from SVDP
2025-275 September 2,
2025

19. Approval of City of Sebastopol Response to Grand
Jury Report and Authorize for Mayor to Sign Letter to the Grand Jury and Discussion/Action for Contract for Animal Control Services
Police MOTION:

Councilmember Carter moved and Mayor
Zollman seconded the amended motion
to approve the City of Sebastopol
Response to Grand Jury Report and
Authorize for Mayor to Sign Letter to the
Grand Jury and Discussion/Action for
Consideration to Issue Request for
Proposals for Contract for Animal Control
Services and Enter into a Month to Month
Contract with North Bay Animal Services
until such time the RFP is completed and
staff returns to a future City Council
meeting with award of contract for Animal
Control Services.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

The following amendment was added:

Amended motion moved by
Councilmember Carter and seconded by
Mayor Zollman:

Staff to Prepare RFP and to
return to Council monthly
with a report out of NBAS
interim services.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 104 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
As part of this month-to month
arrangement, the Chief is required to:
• Conduct a monthly visit to NBAS
and provide a report back to the City
Council.
• Require monthly reports from
NBAS specific to animal control services
provided to Sebastopol.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-276 September 2,
2025

20. Business Economic Gardening Initiative – Listening
Session: Consideration to conduct:
a. Either Special City Council Meeting (Town Hall
Format Listening Session); or
b. Authorize Councilmember Carter to conduct
Listening Session of Businesses as part of the Economic Gardening Initiative and provide report back to the City Council on results of listening session and next steps
Interim City Manager MOTION:

Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve: Special City Council
Meeting (Town Hall Format Listening
Session); and conduct limited survey
Sep 30
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
Meeting scheduled; limited
survey sent out to
businesses
2025-277 September 2,
2025

21. Approval of Master Agreement Consultant
Services with 4Leaf Inc for On Call Planning Services
Interim City
Manager/Planning
MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve Master Agreement
Consultant Services with 4Leaf Inc for On
Call Planning Services.

None Required. Contract
approved.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 105 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2025-278 September 2,
2025

22. Adoption of Budget Amendment Resolution and
Addition of New CIP Project for the Repair of Calder Creek Storm Drain Pipe at Ives Park
Public Works MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve and adopt the Budget
Amendment Resolution and Addition of
New CIP Project for the Repair of Calder
Creek Storm Drain Pipe at Ives Park.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. CIP project
approved.
2025-279 September 2,
2025

23. City Council and City Staff Committee Assignment
Amendment:
a. Approve the amended committee assignments
and authorize the recommended interim assignments until such time as the vacant City staff positions are filled; and b. Approve the recommendations for removal of
committees no longer needed due to completion of duties. c. Discussion of Alternate Appointment to MSMVCD
Board Marin/Sonoma Mosquito & Vector Control District
Due to Resignation
Interim City Manager MOTION:

Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve the committee
assignments as amended and discussed.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
None Required. Committee
assignments approved.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 106 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Abstain: None
2025-280 September 2,
2025

24. Discussion and Consideration of Land
Acknowledgement Language to be Included onto Agendas
and City Web Site
Interim City Manager MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve the Land
Acknowledgement Language to be
Included onto Agendas and City Web Site
as amended:

New Proposed- longer version The City of
Sebastopol acknowledges that we live and
work on the unceded ancestral
homelands of the Southern Pomo and the
Coast Miwok people, who have been the
stewards and caretakers of these lands
since time immemorial. We pay our
respect to the past, present, and future
generations of these peoples, including
the Federated Indians of Graton
Rancheria. Web Site
Shorter on Agenda
New Proposed - shorter version The City of
Sebastopol acknowledges that we live and
work within the unceded ancestral
homelands of the Southern Pomo and the
Coast Miwok people. We pay our respect
to the past, present, and future
generations of these peoples, including
the Federated Indians of Graton
Rancheria.

Discretion to Mayor to read or not
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None

Absent: None
None Required. Agenda
and websites updated with
land acknowledgement
language
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 107 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Abstain: None
2025-281 September 16,
2025

1. Planning Commission Interviews: (2 Vacancies)
6:00 pm - Breanna Christenson
6:15 pm - Robin Rudderow
6:30 pm - Kenna Lee (By Zoom)
6:45 pm - Joan Harper
7:00 pm - Alex Kanzler
Planning
Department/Interim City
Manager
None Required. Interviews Conducted None Required. Interviews Conducted.
2025-282 September 16,
2025

2. Planning Commission Appointments: (2 Vacancies) Planning Department/Interim City
Manager
MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to appoint the following to the
Planning Commission as follows:

Alex – Open Position – 12/31/2027 (Fills
vacant position vacated by Seth Hanley)
Joan Harper – Open Position –
12/31/2026 (Fills vacant position vacated
by Kathy Oetinger)
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None required.

Appointments made.
2025-283 September 16,
2025
PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:
• Proclamation - Week Without Driving: We
challenge elected officials in Sonoma County to go a week (the week of September 29th to October 5th) without using their cars for transportation
• Proclamation-9/15-21 Pollution Prevention Week;
9/22-28 Russian River Creek Week
• Proclamation – September as Childhood Cancer
Awareness Month
Interim City Manager None Required. Presentations Presented.

No further action required.
2025-284 September 16,
2025

3. Approval of City Council Meeting Minutes of
August 26, 2025
Interim City Manager MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
3, 4, 5, 6, 7, and 8 .

Item Number 9 Pulled
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 108 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
2025-285 September 16,
2025

4. Approval of City Council Meeting Minutes of
September 2, 2025
Interim City Manager MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
3, 4, 5, 6, 7, and 8 .

Item Number 9 Pulled
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-286 September 16,
2025

5. Approval of Task Order 2 with Wood Rodgers for
the preparation of the Flood Resiliency Master Plan for amount not to exceed $152,130. This item is for
engineering services for the preparation of the master plan as approved in the adopted CIP (CIP #0711-23.05).

Carryover project from FY 2024-25.

Public Works MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
3, 4, 5, 6, 7, and 8 .

Item Number 9 Pulled
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
None Required. Contract
approved.

Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

Page 109 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Noes: None

Absent: None
Abstain: None
2025-287 September 16,
2025

6. Approval of Modification 1 to Amendment 58 with
GHD Inc for the Water System Master Plan Update for
amount not to exceed $14,738.00. This modification is for providing missing details in the City’s existing water model and including the infrastructure that was added to the City’s water distribution system since 2005. When the scope of work was developed, it was unknown by City staff if the water model originally prepared in 2005 would be useable or have sufficient retrievable data to use for the preparation of the updated master plan and the task (Task 6) became an optional task and was not included in the original contract, until such time it would be needed. As the work progressed on the master plan, it became apparent that additional
analysis and data collection is needed to update the
hydraulic model so it can be used for analysis of various flow scenarios, identify hydraulic deficiencies and to develop addition future CIP projects. This is a cost-effective approach and will result in a usable document that can provide the needed list of system improvements and upgrades, with
preliminary cost estimates.

Public Works MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
3, 4, 5, 6, 7, and 8 .

Item Number 9 Pulled
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required.

Amendment approved.
2025-288 September 16,
2025

7. Report to Council regarding the storm drain
repairs at 222 Ragle Road completed on June 26, 2025.

Receive and file. Repair of a storm drain pipe located on a City easement on private property at 222 Ragle Rd. Cost of repairs was $38,330
Public Works MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
3, 4, 5, 6, 7, and 8 .

Item Number 9 Pulled
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. Report
received.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
2025-289 September 16,
2025

8. Approval of Sponsorship of Membership Fees for
Sebastopol Chamber to Join Main Street America Program. $1675.00 divided by 3 = $560.00. The total costs are to be shared between the Sebastopol Area Chamber of
Commerce; the Sebastopol Business Improvement District
Funds and the City of Sebastopol.

Interim City Manager MOTION:

Councilmember Maurer moved and
Councilmember Carter seconded the
motion to approve consent calendar items
3, 4, 5, 6, 7, and 8 .

Item Number 9 Pulled
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required. City paid to
CA Main Street the
approved dues
2025-290 September 16,
2025

9. Approval of Revised Job Description for Planning
Director
Human
Resources/Administrative
Services/Interim City
Manager
MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to: Approval of Revised Job
Description for Planning Director
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: None
Abstain: None
None Required
2025-291 September 16,
2025

10. Informational Presentation: Michah's Hugs. The
mission of Micah’s Hugs is dedicated to educating youth of the dangers of substance abuse & fentanyl poisoning,
bringing awareness to the disease, breaking the stigma that follows it, in addition helping those that are suffering with addiction. Their Narcan trainings are Guiness Word Records bound. They will be providing a short presentation on the work with Analy and many West County schools, in
particular their work with the Press Democrat around taking Mayor Zollman None Required. Informational Only. None Required.

Informational only.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
all news paper boxes and converting them to Narcan
distribution centers.
2025-292 September 16,
2025

11. Update on FY 2025–26 City Council Goals and
Priorities – Quarterly Report
Provide the City Council with a quarterly update on progress toward the FY 2025–26 goals and priorities, including status of initiatives, accomplishments, and challenges.

Interim City Manager None Required. Informational Only. None Required.

Informational only.
2025-293 September 16,
2025

12. Consideration of direction to staff to review and
prepare updates to the Formula Business Ordinance, and to provide direction to staff regarding the development of a curated plan for the desired vision of the City’s downtown.

City Attorney MOTION:

Vice Mayor McLewis moved and Mayor
Zollman seconded the motion to:

Direct staff to review and prepare updates
to the Formula Business Ordinance, and
to provide direction to staff regarding the
development of a curated plan for the
desired vision of the City’s downtown with
the vibrancy plan
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Vice
Mayor McLewis and Mayor Zollman
Noes: Councilmember Mauer

Absent: None
Abstain: Councilmember Hinton
City Attorney to return with
proposed ordinances/or
policies.
2025-294 September 16,
2025

13. Consideration of City Council Protocols for Start Time of Closed Session Meetings
The City Council will consider a request for protocols for Establishing Closed Session Start Times at 6:00 PM with Exceptions as Needed.

Councilmember Hinton MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to:

Begin Closed Session Meetings at 5:30 pm
If the exception is required to starting
time/date, that a quorum is needed to
schedule the meeting.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Carter, Hinton, Maurer, Vice Mayor
McLewis and Mayor Zollman
Noes: None
None Required. Council
protocols updated with new
meeting start time of 5:30
pm unless exceptions
needed.

Agemda Item Number 3
Agemda Item Number 3
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Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date

Absent: None
Abstain: None
2025-295 September 29,
2025

CLOSED SESSION

1. Conference with Labor Negotiators (Gov. Code
section 54957.6)
a. Agency Designated Representatives: Labor
Negotiator/Human Resources/Interim City Manager/City
Clerk
a) Service Employees International Union (SEIU) -
Public Works and Administrative
b) Sebastopol Police Officers Association (SPOA)
City Attorney None Recorded None – No Report Out
2025-296 September 29,
2025

2. Conference with Legal Counsel – Existing Litigation
Pursuant to Government Code § 54956.9(d)(2) or (3)
One Case
Jeffrey M. Callaghan and A.G.C. a Minor vs City of
Sebastopol, Forrest Whitehall, Cameron Fenske, James
Hickey and Does 1-25 Inclusive
City Attorney None Recorded None – No Report Out
2025-297 September 30,
2025
Business Listening Session Interim City Manager None Required. Listening Session Only Need to schedule next business listening session
2025-298 October 7, 2025 INTERVIEWS FOR OPENING ON THE CLIMATE ACTION COMMITTEE: (One Vacancy)
Responsible Department: Planning Department/ Interim City Manager
Fiscal Impact: There is no fiscal impact
6:00 pm : It is anticipated that interviews will take 15 minutes (however, the second interview will start
immediately after the finalization of the first interview if the first interview concludes sooner than the anticipated 15 minutes.

Olivia House (Youth Applicant); followed by: Sunny Galbraith Planning Department None Required. None Required. Conducted interviews
2025-299 October 7, 2025 APPOINTMENT TO THE CLIMATE ACTION COMMITTEE Planning MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
appoint the following to the Climate
Action Committee with a term ending
date of December 31, 2026:

Sunny Galbraith
Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
None Required.

Agemda Item Number 3
Agemda Item Number 3
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Page 113 of 141 ends

Minute or
Reference
Order
Number
City Council
Meeting Date
Title of Agenda Item Responsible Department Motion Status of Agenda Item as of the Meeting Date
Noes: None

Absent: Councilmember Carter
Abstain: None
2025-300 October 7, 2025 PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:

The following were presented:
• Proclamation: Recognizing Survivors & Pets for
Domestic Violence Awareness Month
• Proclamation: Proclaiming October 2025 as
Domestic Violence Awareness Month and Recognizing the
YWCA Sonoma County for providing vital resources for local residents experiencing domestic violence
• Proclamation: Proclaiming Zero Waste Week
October 11-18
• Proclamation: Recognizing October Breast Cancer
Awareness Month
Interim City Manager None Required. Presentations Presented.

No further action required.
2025-301 October 7, 2025 3. Approval of City Council Meeting Minutes of September 16, 2025
Interim City Manager MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 3, 4, 5, 7,
8, and 10,
• Item Number 6 has been pulled
and per protocols will be heard at the end
of the regular agenda.
• Item Number 9 has been pulled
and per protocols will be heard at the end
of the regular agenda.
• Item Number 11 has been
pulled and per protocols will be heard at
the end of the regular agenda.

Mayor Zollman called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, Vice Mayor McLewis and Mayor
Zollman
Noes: None

Absent: Councilmember Carter
Abstain: None
None Required. Minutes
Adopted; Posted On Line
and Filed Per Records
Retention Policy
2025-302 October 7, 2025 4. Resolution authorizing MuniServices LLC to Audit Sales Tax Receipts for the new Measure U Local Transaction and Use Tax. Muniservices LLC has a contract to audit the reports on the City’s sales tax collections from the CDTFA.

With the recent passage of the Sebastopol Measure U, the Administrative Services
Director
MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion to
approve consent calendar items 3, 4, 5, 7,
8, and 10,
None Required. Resolution
Approved
Agemda Item Number 3
Agemda Item Number 3
City Council Meeting Packet for January 6, 2026

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Sebastopol City CouncilJanuary 6, 2026

Sebastopol City Council
January 6, 2026