Sebastopol City Council
June 2, 2026

Agenda Item Number 8

CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: June 2, 2026
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Ana Kwong, Administrative Services Director
Responsible Department: Administrative Services & All Other Departments Subject: Public Hearing and Consideration of the Proposed Fiscal Year 2026–27 Budget =========================================================================================== RECOMMENDATION:

It is recommended that the City Council conduct the public hearing and provide direction on the Proposed Fiscal Year 2026–27 Budget. Following the public hearing, staff recommends that the City Council consider adoption of the FY 2026–27 Budget at the June 16, 2026 meeting.

Any decisions regarding additional funding to the Section 115 Trust are recommended to be evaluated by the City Council as part of the FY 2026–27 budget hearings, along with consideration of the proposed pension distribution withdrawal schedule.

PROCESS OF AGENDA ITEM:
a. Presentation of the agenda item by department
b. Questions and Discussion from Councilmembers
c. Conduct Public Hearing
d. Council Deliberation and Continuation of Item to the June 16th City Council Meeting for Consideration of Adoption of Budget
EXECUTIVE SUMMARY:

The proposed FY 2026–27 Budget reflects the City’s continued effort to maintain service levels, address infrastructure needs, and ensure long-term financial sustainability across all funds. The budget incorporates updated revenue projections, planned expenditures, and capital improvements, while continuing to address structural challenges in the General Fund and maintaining financial stability in Enterprise Funds.

Given the extensive nature of the budget review process, it is important to clearly outline the steps and contingencies to ensure a thorough and effective evaluation. The review process is comprehensive and may not be completed in a single meeting. This approach supports thoughtful deliberation and community involvement, resulting in a wellconsidered and balanced budget for the upcoming fiscal year. • Review and consideration of adoption will continue at the City Council meeting scheduled for June 16, 2026. If the budget is ready for adoption at that time, the following resolutions will be presented for Council consideration:
o FY 2026–27 Budget Adoption Resolution
o FY 2026–27 Appropriations Limit Resolution
o FY 2026–27 Supplemental Law Enforcement Services Fund (SLESF) Resolution • If the budget is not finalized at that time, the City Council may schedule a special meeting to ensure the budget is completed and adopted prior to the end of the fiscal year on June 30, 2026. • If the budget is not adopted by June 30, 2026, the City Council may adopt a resolution to extend the FY 2025– 26 operating appropriations for a period of up to 60 days, through August 31, 2026. • This extension would ensure the uninterrupted continuation of municipal services. • There is no anticipated fiscal impact associated with continuing the FY 2025–26 adjusted budget during this extension period.

Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

BACKGROUND:

The City budget stands as the most crucial policy document reviewed by the City Council annually. It not only outlines the City's financial resources but also reflects the City's values and priorities in allocating those resources. This comprehensive document serves as a blueprint for the City's fiscal management and strategic planning.

Within the City budget, there are various Funds designated for specific purposes, each detailed in the budget message that introduces the budget. Among these, the General Fund is the principal funding source for the majority of the City’s operations. As the largest and most flexible of the City's Funds, it provides the financial backbone for most City services. This Fund supports essential services such as public safety, parks and recreation, and general government operations, reflecting the City's commitment to maintaining the quality of life for its residents.

The General Fund's flexibility allows the City to respond to changing needs and priorities, ensuring that resources are allocated effectively to address both immediate and long-term goals. By carefully managing this Fund, the City can sustain its operations, invest in community improvements, and uphold its commitment to fiscal responsibility.

DISCUSSION:

The Proposed FY 2026–27 Budget is the result of a comprehensive, multi-step development process that incorporates input from departments, review by the Budget Committee, and ongoing evaluation of the City’s financial conditions.

The budget development process began with departments reviewing prior-year performance and preparing updated revenue and expenditure projections based on operational needs and anticipated changes for the upcoming fiscal year. These requests were then reviewed and refined to ensure consistency, alignment with available resources, and responsiveness to City priorities.

Throughout the spring, the Budget Committee held a series 11 public meetings. These meetings also included other financial related matters of day to day operations, in addition to budget discussions focused on maintaining core services, addressing infrastructure needs, and identifying areas where adjustments or efficiencies could be implemented. The iterative nature of this process allowed for refinement of the budget based on policy direction and fiscal constraints.

In developing the Proposed Budget, updated financial data was incorporated, including year-end projections, revenue trends, and known cost drivers. Careful consideration was given to ensuring that ongoing expenditures are supported by sustainable funding sources. While the estimated year-end for FY 2025–26 reflects a significant surplus (one time savings due to salary savings, $478,000), these funds are being set aside in the unassigned fund balance as a reserve (City’s savings) and will be carried forward into the next fiscal year to help offset the projected operating deficit.

The public hearing tonight provides an opportunity for the City Council and community to review the proposed budget, provide input, and help inform final adjustments prior to adoption.

STAFF ANALYSIS:

Overall Financial Overview
It is important to distinguish between the City’s annual operating results and the timing of multi-year funding allocations, particularly with respect to Measure U revenues designated for infrastructure.

Overall, General Fund revenues are expected to remain relatively flat:
• Property Tax: moderate growth (~$170,000)
• Sales Tax: slight increase (~$8,000)
• Permits & Development: decline (~$100,000)
• Cost Allocation Revenue: decrease (~$169,000) due to methodology changes. The new cost allocation provides for direct charges for City Attorney services, and using FY24-25 audited expenditures Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

FY 26 27 assumptions reflect a cautious and realistic outlook based on current economic conditions. The FY 2026–27 Proposed General Fund budget totals $15.62 million in revenues and $16.58 million in expenditures, resulting in a projected $0.96 million operating deficit driven by public safety cost increases and Council-directed infrastructure investment.

A portion of this deficit reflects the City Council’s policy to allocate Measure U revenues toward infrastructure improvements in FY 2026–27 (approximately $612,800). Additional factors contributing to the deficit include increased personnel costs, higher insurance expenses, and rising costs for services.

General Fund Snapshot
Category Amount
Revenues $15.62 million
Expenditures $16.58 million
Operating Deficit ($0.96 million)
Measure U Overview
Measure U, the voter-approved ½-cent sales tax effective April 2025, continues to support General Fund services.

Under Council policy:
• 40% is allocated to streets, roads, drainage, and parks • Funding supports public safety services
• Remaining funds support core City operations
Measure U is projected to generate approximately $3.41 million from inception in April 2025 through the end of FY 2026–

27. This amount reflects cumulative revenues. Of this amount, $290,000 has been expended on infrastructure or capital projects, and $1,122,800 has been committed or reserved for infrastructure and capital projects. The remaining balance is being used to support ongoing City operations, consistent with City Council policy. These funds contribute to public safety and other General Fund services.

Reserves
Despite the projected deficit, the City maintains a strong reserve position. The ending unassigned fund balance is projected at $4.27 million, or 25.8% of annual expenditures. This level exceeds both the City’s 15% reserve requirement and its long-term goal of maintaining reserves at 20% of annual expenditures. While reserves remain strong, fund balance levels have gradually declined in recent years and will continue to be monitored as part of the City’s ongoing long-term financial planning efforts.

Pension Trust and Withdrawal Strategy:

In addition to maintaining reserve levels, the City is continuing to evaluate strategies to manage long-term pension liabilities. This includes consideration of additional funding to the Section 115 Pension Trust and refinement of the associated withdrawal strategy.

The proposed approach includes, where feasible, transferring a portion of available funds into the Section 115 Trust to support long-term cost smoothing and investment growth. In parallel, a revised withdrawal schedule was developed to better align with projected pension obligations, with the goal of reducing volatility in annual pension costs while preserving flexibility in the General Fund.

While these strategies are reflected as part of the City’s broader financial planning, any decision to commit additional funding to the Section 115 Trust is recommended to be evaluated and considered by the City Council during the FY 2026–27 budget hearings. Further investment policies will be brought back to the City Council for future consideration and direction.

Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

Expenditure Overview and Service Priorities
General Fund expenditures are projected to increase by approximately 5.7% year-over-year, primarily driven by higher public safety staffing costs, increased funding for animal control services, mandated benefit increases (including CalPERS, medical premiums, general liability, and workers’ compensation), and higher transfers for capital-related needs.

At the department level:
• City Administration (City Council, City Manager, City Attorney, ACM/City Clerk): Overall expenditures decrease by approximately $47,600 (-5.0%). This reflects adjustments to Council stipends, the new City Manager contract, partial reallocation of City Attorney costs to enterprise funds, and the continued vacancy of the Assistant City Manager/City Clerk position. Revised job descriptions and salary ranges for the Assistant City Manager and City Clerk positions will be brought back to the City Council for consideration prior to recruitment..
• Planning: Expenditures increase by approximately $79,500 (+11.3%), primarily due to the completion of grantfunded projects that previously offset staff costs, resulting in a greater share now being supported by the General Fund.
• Police: Expenditures increase by approximately $348,600 (+6.0%), driven by staffing-related costs, including labor agreement adjustments, higher CalPERS contributions, increased insurance costs, and expanded animal control services.
• Senior Center, Community Center, and Ives Pool: Expenditures reflect a mix of targeted adjustments, including modest increases for planned facility improvements and equipment replacement at the Senior Center and Ives Pool, partially offset by cost reductions at the Community Center primarily due to lower insurance-related expenses.
• Transfers Out: Transfers increase by approximately $323,000 (+40.4%), consistent with the City’s policy to allocate a portion of Measure U revenues toward infrastructure and maintenance activities.

Overall, while certain departments reflect notable increases due to cost pressures and service needs, many others remain relatively stable or show modest changes, consistent with ongoing efforts to manage expenditures prudently.

Enterprise Funds and Capital Investments
The Water and Wastewater Enterprise Funds are projected to remain stable in the near term, supporting both ongoing operations and planned capital improvements for the upcoming fiscal year. Looking beyond the one-year horizon, capital needs identified in the recently completed Water Master Plan will require further evaluation to assess whether existing rate structures are sufficient to sustain long-term investment.

Within the Wastewater Fund, a key consideration is the City’s share of Phase 1 of the Llano Trunk Line Rehabilitation Project, which has been completed at a cost of approximately $997,000. In coordination with the City of Santa Rosa, a revised financing approach has been developed that relies on available subregional reserves and a pay-as-you-go strategy rather than issuing new debt.

This approach allows the City to utilize available reserves, including the ability to temporarily operate at a negative balance, effectively serving as a no-interest financing mechanism. As a result, the City avoids incurring new debt or related interest costs. Funds previously assumed for debt service are instead redirected toward rebuilding reserves and preparing for future phases of the project, with continued set-asides included to support longer-term system needs.

Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8
Special Revenue Funds
Special revenue funds including Gas Tax, Measure M, grants, and development impact fees—are budgeted based on their restricted uses and available balances. These funds are limited to specific purposes and are primarily used to support capital projects rather than ongoing operations.

Projects funded by these sources are identified through the Capital Improvement Plan (CIP) and are aligned with infrastructure needs and funding requirements. Uses are limited to eligible activities for each source, such as roadway improvements, traffic safety projects, grant-funded work, and growth-related infrastructure.

The Downtown Business Improvement District (BID) is funded through assessments on businesses within the district and is restricted to uses that directly benefit the assessed area.

On May 4, 2026, the Budget Committee met with BID representative Jennifer Koelemeijer to discuss downtown revitalization priorities and potential improvements. Topics included enhancements to the Downtown Sebastopol website, such as an events calendar, updated content, and potential business log-in features, which could be managed by a designated member. The discussion also focused on strategies to improve BID engagement, including clearer communication methods, combining email outreach with mailed materials, and establishing a more formal leadership structure.

Additional discussions addressed broader downtown priorities, including lighting improvements, community clean-up efforts, marketing initiatives, and potential signage or façade support for businesses, including revisiting a prior façade improvement program. The Committee emphasized the importance of greater transparency in the use of BID funds, enhanced outreach through regular updates, and more effective use of available resources and grant opportunities.

Approximately $17,554 in revitalization funds is proposed in FY26-27 budget to support communication and outreach efforts. The Committee expressed general support for the list of suggested improvements identified by businesses, with the exception of the parking-related item, which was not considered feasible for implementation.

Overall, the budget reflects a coordinated effort to use these restricted funds strategically—advancing capital projects while ensuring compliance with funding requirements and maintaining fund balance levels for future needs.

Capital Investments and Transfers
Infrastructure investment remains a key focus of the FY 2026–27 Proposed Budget, particularly in the area of street maintenance and facility improvements. The budget includes approximately $1.12 million in General Fund transfers, inclusive of prior-year carryover, to support pavement improvements, completion of ongoing capital projects, and targeted facility upgrades.

Measure U revenues continue to play a central role in funding these efforts. Proposed allocations are slightly above the 40% policy benchmark on a cumulative basis, reflecting the City’s continued effort to address deferred maintenance needs while remaining generally consistent with adopted policy direction.

BUDGET COMMITTEE REVIEW:

The table below highlights the Budget Committee meetings held throughout early 2026 and reflects the significant time and effort devoted to developing the FY 2026–27 Proposed Budget. These meetings also included review and discussion of other budget related items impacting operations, including the mid-year budget review, received FY24- 25 audited financial report, quarterly financial updates, cost allocation plan, Section 115 pension and unfunded liability updates, construction contract amendments, and special event fees waiver.

Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

Budget Committee Meetings (January–May 2026)
Date Meeting Name / Description
January 12, 2026 Monthly Budget Committee Meeting
February 9, 2026 Monthly Budget Committee Meeting
March 2, 2026 Budget Committee Meeting
March 9, 2026 Budget Committee Meeting
March 30, 2026 Joint Meeting – Budget Committee & Enterprise Fund Oversight April 6, 2026 Joint Meeting – Budget Committee & Enterprise Fund Oversight April 20, 2026 Budget Committee Meeting -Canceled
April 28, 2026 Joint Meeting – Budget Committee & Enterprise Fund Oversight May 4, 2026 Budget Committee Meeting
May 11, 2026 Budget Committee Meeting
May 18, 2026 Budget Committee Meeting
May 27, 2026 Budget Committee Meeting - Canceled
CITY COUNCIL GOALS/PRIORITIES/ AND OR GENERAL PLAN CONSISTENCY:

This agenda item represents the City Council goals/priorities as follows:

Goal 5: Achieving Greater Fiscal Resilience and Long Term Fiscal Sustainability This agenda item represents the City Council General Plan Consistency (if applicable): Not Applicable FISCAL IMPACT:

The fiscal impacts associated with the Proposed FY 2026–27 Budget are detailed within the budget document. A summary All Funds overview is provided below.

Categories
General
Fund
General
Fund
Reserves
Non
Governmental
Funds Water Fund
Wastewater
Fund
Special
Revenue
Funds
Assessment
District Total
Estimated Beginning Balance 5,238,097 4,845,115 1,481,444 2,359,173 2,124,177 1,920,159 34,915 18,003,080 Total Proposed Revenue 15,622,473 170,000 4,476,583 58,900 6,992,336 4,040,702 31,455,964 94,970 Total Proposed Expenditures 16,582,911 373,300 940,126 4,543,433 6,368,812 2,199,667 31,114,614 106,365 Net Budgetary Surplus/(Deficit) (960,438) (203,300) (881,226) (66,850) 623,524 1,841,035 (11,395) 341,350 Addition/(Uses) of Reserves (960,438) (203,300) (881,226) (66,850) 623,524 1,841,035 (11,395) 341,350 Estimated Ending Balance 4,277,659 4,641,815 600,218 2,292,323 2,747,701 3,761,194 23,520 18,344,430 COMMUNITY OUTREACH:

This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date. The City has also used social media to promote and advertise the City Council Meeting Agenda Items.

Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

As of the writing of this agenda item report, the City has not received any public comment. If staff receives public comment from interested parties following the publication and distribution of this agenda item report, such comments will be provided to the City Council as supplemental materials before or at the meeting and will be posted to the city website.

RESTATED RECOMMENDATION(S):

It is recommended that the City Council conduct the public hearing and provide direction on the Proposed Fiscal Year 2026–27 Budget. Following the public hearing, staff recommends that the City Council consider adoption of the FY 2026–27 Budget at the June 16, 2026 meeting.

Any decisions regarding additional funding to the Section 115 Trust are recommended to be evaluated by the City Council as part of the FY 2026–27 budget hearings, along with consideration of the proposed pension distribution withdrawal schedule.

OPTIONS:

The City Council can reallocate funds within the budget, request additional information, or take other actions as it deems appropriate.

ATTACHMENTS:

Where Your General Fund Dollar Goes Illustration
General Fund Two-Year Financial Position
Measure U Overview
Receipt and Approval of Business Improvement District Use of Funds from BID Assessments FY26-27 Proposed Budget Book
APPROVALS:

Department Head Approval: Approval Date: 5/14/26
CEQA Determination (Planning): Approval Date: N/A
The proposed action is not a project under the California Environmental Quality Act (CEQA) Administrative Services (Financial) Approval Date: 5/14/26 Costs authorized in City Approved Budget: ☐ Yes ☐ No  N/A Account Code (f applicable) __N/A__________
City Attorney Approval: Approval Date: _5/26/26_____
City Manager Approval: Approval Date: __5/26/26____
Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8
Planning, $0.05 Public Works, $0.16 City Council, $0.01 Transfers Out, $0.07 Building, $0.03 City Manager, $0.04 Administrative Services , $0.09 Recreation (Sr. Ctr, SCCC, Pool), $0.03 Debt Service Payments, FY26-27 General Fund
Revenue
FY26-27 General Fund
Expenditures
Police, $0.35 City Attorney, $0.04 $0.01
Assistant City Manager | City Clerk, $0.03 Fire & Prevention, $0.08 Non Departmental , $0.01 Transfers In, $0.01
Cost Allocation Plan, $0.10
Franchise Fees, $0.04 Other Revenue*
License & Permits, $0.07
, $0.04
Transient Occupancy Tax, $0.03 Sales Taxes, $0.39 Property Tax, $0.26 User Taxes, $0.06 *Other Revenue consists of: Fines & Special Assessments, Intergovernmental Revenues, Interests & Rents, Charges for Services, Misc. Revenue.

Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Proposed FY26-27
General Fund Two-Year Financial Position

ESTIMATED YEAR

END REVENUE
$15,607,153

ESTIMATED YEAR

END EXPENDITURES
$14,372,698

PROJECTED

SURPLUS
$1,234,455
FY2025-26

PROPOSED

EXPENDITURES
$16,582,911

PROJECTED

REVENUE
$15,622,473
FY2026-27

DEFICIT
($960,438)

COMBINED OVER

TWO FISCAL YEARS

THE RESULT IS A

SURPLUS OF
$274,017
minus
minus
equal to
equal to
Revenues remain relatively flat (~$67K)
Police Department cost increased by
(~$348K) due to labor contract, rising
pension, insurance cost and animal
contract
Planning costs increase by (~$79.5K)
Agenda Item Number 8

ESTIMATED YEAR

END REVENUE
$15,607,153

ESTIMATED YEAR

END EXPENDITURES
$14,372,698

PROJECTED

SURPLUS
$1,234,455

PROPOSED

EXPENDITURES
$16,582,911

PROJECTED

REVENUE
$15,622,473

DEFICIT
($960,438)

COMBINED OVER

TWO FISCAL YEARS

THE RESULT IS A

SURPLUS OF
$274,017
Proposed FY26-27
General Fund Two-Year Financial Position
•
•
•
due to reduction in cost reimbursement
• Public Works costs increase by (~$64K)
due to capital outlay (vehicle purchase
and park village cabin stair replacement)
• Ives Pool costs increase by (~$34K) due
to capital out (pool surfacing, solar cell
replacement, building repairs due to
rotten beam and siding)
• Deferred pavement projects carried
forward to this fiscal year plus new
allocation per policy for net increase of
(~$323K)
• Primarily one-time savings, not ongoing
• Slight shortfall in revenues, mainly sales tax (~$80K) • Staff vacancies and related salary/benefit savings
across departments (~$550K)
• Deferred pavement projects carried forward to next
fiscal year (~$510K)
• Lower-than-budgeted operating and contract costs
(~$25K–$50K)
• Lower than budgeted in legal cost (~$140K)
Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Proposed FY26-27
Measure U Overview
FY24-25 Actual
Revenue
$370,737
FY25-26 Projected
Revenue
$1,510,000
FY26-27 Projected
Revenue
$1,532,000
Citywide Pavement
Digouts & Repairs
$200,000
Citywide Pavement
Improvements
Allocated $350,000
$800,000
40% Policy
$148,295
40% Policy
$604,000
40% Policy
$612,800
Police Station EOC
$150,000
Corp Yard Fuel Filing
Station Upgrade
$85,000
Unallocated
$15,000
Revenue FY25-26 Adopted
Budget
$800,000
Citywide Pavement
Digouts & Repairs
$120,000
Citywide Pavement
Improvements
$35,000
Corp Yard Fuel Filing
Station Upgrade
$85,000
Police Station EOC
$50,000
Estimated Spending
by June 30, 2026
$290,000
FY26-27 Pavement
Program Project
$612,800 Total amount carryover
fund into FY26 27 to
complete projects
$510,000
-
-
=
FY25 26 Carryover Projects
$510,000
FY26-27 Pavement Program
$612,800
Grand Total = $1,122,800
Agenda Item Number 8

-
FY24 25 Actual
Revenue
$370,737
FY25 26 Projected
Revenue
$1,510,000
FY26 27 Projected
Revenue
$1,532,000
Citywide Pavement
Digouts & Repairs
$200,000
Citywide Pavement
Improvements
Allocated $350,000
$800,000
40% Policy
$148,295
40% Policy
$604,000
40% Policy
$612,800
Police Station EOC
$150,000
Corp Yard Fuel Filing
Station Upgrade
$85,000
Unallocated
$15,000
Citywide Pavement
Digouts & Repairs
$120,000
Citywide Pavement
Improvements
$35,000
Corp Yard Fuel Filing
Station Upgrade
$85,000
Police Station EOC
$50,000
FY26 27 Pavement
Program Project
$612,800 Total amount carryover
fund into FY26 27 to
complete projects
$510,000
FY25 26 Carryover Projects
$510,000
FY26 27 Pavement Program
$612,800
Grand Total $1,122,800
Proposed FY26-27
Measure U Overview
Note: From inception through the projected FY 2026–27 revenue, Measure U collections are estimated at $3,412,737. Under the 40% policy guideline, the allowable amount would be $1,365,095.

The currently budgeted allocation is $1,412,800, which exceeds the policy amount by $47,705, or approximately 3.5% above the policy threshold.

Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8
Dear Members of the Sebastopol City Council Budget Committee, On behalf of the Downtown Sebastopol Business Improvement District (BID), we respectfully submit our proposed allocation of funds for the upcoming fiscal year and request your approval to proceed.

The BID currently holds approximately $17,000 in available funds, with annual revenue of approximately $9,000. Our proposal reflects a careful and conservative approach—balancing one-time investments that create lasting shared assets with ongoing annual expenses that align with our recurring revenue.

Our goal is to ensure that every dollar spent delivers broad, visible benefit to the entire district, while maintaining long-term financial sustainability.

Proposed Budget Framework
One-Time / Foundational Investments (Year 1)
These investments create shared tools that all BID businesses can use over multiple years:
● Website & Downtown Events Calendar: $2000 – $3000
Development of a centralized, easy-to-use website that highlights downtown businesses and provides a single location for events and promotions. All BID members will be able to participate and list offerings at no additional cost. ● Professional Content Creation (Photo & Video): $4000 - 5000 Creation of a high-quality, evergreen library of images and short-form video showcasing Downtown Sebastopol. These assets will be shared with all BID businesses to support their individual marketing efforts, reducing the need for each business to invest separately.

Estimated One-Time Total: $6000 – $8,000
Annual / Recurring Investments
These ongoing investments focus on visibility, visitor experience, and steady economic activity:
● Main Street Beautification (Seasonal Flowers & Holiday Lighting): $4,000 – $5,000 annually
Enhancing the appearance of downtown creates a welcoming environment that encourages visitors to stay longer, explore more businesses, and return more often. ● Sonoma County Tourism Magazine (2-Page Spread): Approximately $3,400 - $3,600 annually
Inclusion in this widely distributed publication ensures Downtown Sebastopol is represented to visitors already traveling within Sonoma County. This provides broad exposure for multiple businesses within a single placement.

Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8
● Website Maintenance & Updates: $300 – $700 annually
Ongoing support to keep the website and events calendar current and useful for both businesses and visitors.

Estimated Annual Total: $7,700 – $9,300
This funding plan reflects a disciplined and practical approach: investing once in shared assets, maintaining manageable annual costs, and prioritizing improvements that benefit the entire downtown business community.
● Aligned with Annual Revenue
Recurring costs are intentionally kept within the BID’s approximate $9,000 annual income, avoiding structural deficits and ensuring sustainability. ● Shared Value Across All BID Members
Investments focus on tools and visibility that benefit the entire district—not individual businesses—ensuring equitable return on BID contributions. ● Supports Small and Independent Businesses
By providing shared marketing assets and a common promotional platform, this plan reduces the burden on individual businesses to fund their own advertising and content creation.
● Increases Customer Activity Downtown
A more attractive streetscape, stronger regional visibility, and clear information about what is happening downtown all contribute to increased visitation and greater participation across multiple businesses.
● Builds Long-Term Marketing Infrastructure
One-time investments in content and digital presence will continue to generate value in future years, reducing the need for repeated large expenditures.

We believe this proposal represents a responsible use of BID funds and supports the City’s goals of economic vitality, small business support, and a vibrant downtown.

We appreciate your consideration and welcome any questions.

Warmly,
Downtown Sebastopol Business Improvement District represented by:

Jen Koelemeijer - Gather Danielle Connor - Retrograde Andrea Caron - Silk Moon Erin Hillmer - Gather Tessa Grul - Dressers
Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

Date Category Suggestion on how funds could be used
4/15/2026 Parking
Offering lot-specific or 3-hour-spot specific parking passes, similar to what local residents have for street parking? What our Abacus team is finding is all of the park-n-ride spots in the Hopmonk lot are often full. We'd gladly pay a $60 annual fee to avoid tickets while we're working.

It's great town is flourishing and we're looking at doing more to enhance its vitality, but until there's a parking structure or more public, long-term parking, passes seem an easy option.

I plan to attend the meeting on May 4th to hear all that folks have to add. 4/22/2026 Advertising/
Marketing
Support the promotion of business activities and downtown vitality through marketing and advertising campaigns especially radio and Sonoma Magazine as well as other Press democrat publications. We believe decorations, public events and music activities are well managed by the Chamber of Commerce. Parking has never been a complaint of our customers.

We have always believed that marketing and advertising is money well spent especially as a group entity, since it is expensive.
4/28/2026 Redesign Downtown
I brought up an idea at the last DRB meeting, to host a design competition for a redesign of the downtown plaza. I'd like to suggest that some of the BID finds could be used for this project, perhaps in combination with other public or private funds. While new banners and sidewalk sales can enliven the downtown streetscape, they are a temporary way to attract and sustain a thriving business environment. A plaza that is more welcoming, comfortable, and connected to the rest of downtown would be a much more robust, long-term effort towards this same goal. 4/28/2026
Downtown
Improvement
One Time:
• Website& DowntownEvents Calendar:$2000– $3000Development of a centralized, easyto-use website that highlights downtown businesses and provides a single location for events and promotions. All BID members will be able to participate and list offerings at no additional cost.
• Professional Content Creation (Photo & Video): $4000 - 5000 Creation of a high-quality, evergreen library of images and short-form video showcasing Downtown Sebastopol. These assets will be shared with all BID businesses to support their individual marketing efforts, reducing the need for each business to invest separately.

Recurring
• MainStreetBeautification(Seasonal Flowers & Holiday Lighting): $4,000– $5,000annually Enhancing the appearance of downtown creates a welcoming environment that encourages visitors to stay longer, explore more businesses, and return more often. • Sonoma County Tourism Magazine (2-Page Spread): Approximately $3,400 - $3,600 annually Inclusion in this widely distributed publication ensures Downtown Sebastopol is represented to visitors already traveling within Sonoma County. This provides broad exposure for multiple businesses within a single placement.
• WebsiteMaintenance& Updates:$300– $700annually Ongoing support to keep the website and events calendar current and useful for both businesses and visitors.

Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

Date Category Suggestion on how funds could be used
4/30/2026 Downtown Cleanup
Council should try to form a volunteer downtown cleanup association, which could be comprised of Chamber Members, Rotary clubs, Nonprofit members (like senior center folks) - get volunteers downtown 1x per month. I think this would foster community involvement and show people that residents and the business community want a nice downtown and also save money from a PW standpoint! I think it might be worth investigating. If you could get 20 volunteers each month, that would have a positive impact psychologically and on the actual appearance of downtown. Maybe the Downtown Business Tax could go toward organizing and supporting volunteer clean up days?
If you could provide some funding for someone to organize it and provide drinks (?) that could go a long way. For instance if you could get $750 per session ($9000 annually) to organize and provide beverages and tools, that is much cheaper and has a better psychological impact than having Public Works do it. Maybe the organizer could target a volunteer group each month - rotary, senior center, analy high school, chamber members, 4H, Goldridge Fire Explorers, boy scouts - so you could build a core of volunteers and then supplement with specific groups.

Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

CITY OF

SEBASTOPOL
FISCAL YEAR 2026 - 2027 BUDGET
Agenda Item Number 8 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Meet the City Council
Term Expires - November 2028 Term Expires - November 2026 Term Expires - November 2026
Term Expires - November 2028
Neysa Hinton Stephen Zollman
Sandra Maurer, Vice Mayor
Phill Carter
Sebastopol
Jill McLewis, Mayor
Term Expires - November 2026
Agenda Item Number 8 Agenda Item Number 8
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Agenda Item Number 8

CITY OFFICIALS
City Council:

Jill McLewis, Mayor
Sandra Maurer, Vice Mayor
Phill Carter, Councilmember
Neysa Hinton, Councilmember
Stephen Zollman, Councilmember
City Staff (Support):

City Manager ………………..……………………………………. Mary Gourley
City Attorney ……………………………………………………… Alex Mog (Contract) Assistant City Manager | City Clerk ......................................... Vacant Administrative Services Director .................……………………. Ana Kwong Building Official ............…………………………………………… Steve Brown (Contract) Planning Director...………………………………………………… Jane Riley (Contract) Public Works Director…………….............................................. Oriana Hart Police Chief ..........................................………………………… Sean McDonagh Advisory Commissions or Committees:

Planning Commission
Design Review Board
Public Arts Committee
Climate Action Committee
Agenda Item Number 8
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Agenda Item Number 8
FY26-27 Proposed Budget

TABLE OF CONTENTS

A - INTRODUCTION
City Manager Budget Message
Goals and Priorities
Budget Timeline
Citywide - All Fund Revenue | Expenditure
Citywide - Transfers In | Out
GFOA Budget Presentation Award
Organizational Charts
Authorized Position -Full Time Equivalent (FTE) Staffing List Statistics
1-9
10-22
23 24
25 26
27-28
29-30
31 B - GENERAL FUND
General Fund Financial Schedule
General Fund Revenues Detailed
General Fund Transfers
General Fund Two-Year Financial Position
General Fund Measure U Overview
32 33-34
35 36
37 C- DEPARTMENT SUMMARIES
Departmental Budgets
City Council
City Manager
City Attorney
Assistant City Manager | City Clerk
Administrative Services (Finance)
Planning
Building
Fire
Police
Public Works
Senior Center
Community Cultural Center
Ives Pool

D - NON DEPARTMENTAL
38-41
42-45
46-48
49-54
55-60
61-64
65-68
69-71
72-78
79-97
98-100
101-103
104-106
Non Departmental Budget
Debt Service Narrative
Debt Service Schedules

E - OTHER NON-MAJOR FUNDS
107-109
110
111-113
Buildings, Facilities & Infrastructure Reserve Fund
Vehicle, Equipment & Technology Reserve Fund
Pension and OPEB Fund
Non Major Fund Narrative
Tree Replacement Fund
Permit Technology Fund
Street Pavement Reserve Fund
Vehicle Abatement Fund
Flood Mitigation Fund
Police Endowment Fund

F - SPECIAL REVENUE FUND
Special Revenue Fund Narrative
Special Revenue Fund Summary
Gas Tax Fund
Measure M Transportation Tax Fund
Measure M Parks Tax Fund
Art in Lieu Fund
Housing Linkage Fund
Inclusionary Housing Fund
Building Incremental Fund
Downtown Improvement District Fund
General Plan Update Fund
114-115
116-117
118
119
120
121
122
123
124-125
126
127-129
130
131-132
133
134-135
136
137
138
139
140
141
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FY26-27 Proposed Budget

TABLE OF CONTENTS

F - SPECIAL REVENUE FUND
Supplemental Law Enforcement Service Fund
Asset Forfeitures Fund
Transportation Grant Fund
Park In Lieu Fund
Traffic Impact Fee Fund
Underground Utilities Fee Fund
Community Development Block Grant Fund
Road Maintenance & Rehabilitation Fund
General Governmental Facilities Fee Fund
Fire Facilities Fee Fund
Stormwater Facilities Fee Fund
Human Services & Community Fund
Wellness/Mental Health Fund
Go Sonoma Roads Fund

G - INTERNAL SERVICE FUND
142
143
144-145
146
147-148
149
150
151-152
153
154
155
156
157
158-159
Insurance Fund

H - ENTERPRISE FUND
160-161
Streets Lighting District Budget

J - CAPITAL IMPROVEMENT PLAN
180
Water/Wastewater Narrative 162
Water Fund 163-170
Wastewater Fund 171-179

I - ASSESSMENT DISTRICT FUND
Table of Contents
Global Summary Report
CIP Detail

K - FINANCIAL FORECAST & OTHERS
Financial Forecast Model
Vehicle Replacement List
City Membership/JPA Listing
Appropriations Limit Worksheet
1-3
4 5-64
181
182-183
184
185

L - CITY COUNCIL POLICIES
Financial Policy
Purchasing Policy
Investment Policy
Capitalization Policy
Vehicle, Travel & Reimbursement Policy
Budget Committee Policy
City Council Conferences/Training
186-194
195-231
232-238
239-243
244-255
256-257
258-259

M - GLOSSARY
Financial and Budget Terms Glossary
Fund Structure Chart
Description of Funds
260-262
263
264-267
Agenda Item Number 8
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DRAFT

Agenda Item Number 8
May 27, 2026
Honorable Mayor, Councilmembers, and members of the Sebastopol Community, The Proposed Fiscal Year (FY) 2026–27 Budget reflects a multi-month, collaborative effort to align the City’s financial resources with its operational priorities and long-term fiscal sustainability. Development began in early January 2026 and progressed through a structured and iterative review process that incorporated budget discussions alongside key policy and operational considerations.

The Budget Committee convened eight times—on January 12, February 9, March 2, March 9, March 30, April 6, April 28 (jointly with the Enterprise Fund Oversight Committee), and May 4—to review the budget framework. These meetings included high-level overviews, detailed departmental reviews, enterprise fund discussions, and broader financial, policy, and operational issues that informed the overall budget approach.

Additional meetings on May 11 and May 18 were held to finalize deliberations, incorporate feedback, and refine recommendations in advance of presenting the proposed budget to the City Council for review and adoption.

New this year was the establishment of the Enterprise Fund Oversight Committee. This committee was established to:
• Reviewing Annual Budgets and Financial Reports: The Committee will analyze the financial health of the Enterprise Funds, ensuring that budgets and financial statements reflect accurate and sustainable practices. • Analyzing Rate Studies and Rate Adjustment Proposals: The Committee will evaluate proposed rate changes, including providing recommendations on cost allocation methods to ensure fairness and financial viability. • Evaluating Long-Term Financial Planning and Capital Improvement Needs: The Committee will assess capital improvement plans (CIP), master plans, and long-term financial forecasts related to Enterprise Fund operations, ensuring that projects are properly prioritized and funded and that master planning efforts align with Enterprise Fund financial sustainability.
• Engage with the public and other stakeholders to ensure that the community’s interest and concerns are reflected in the Committee’s recommendations.
• Such other duties as assigned by the City Council.
• Shall submit an annual report to the Council in early June before the next fiscal year budget is adopted.

The Budget Committee and Enterprise Fund Oversight Committee also received presentations on the Cost Allocation Plan Methodology and on Enterprise Fund considerations related to Propositions 218 and 26.

The FY 2026–27 budget reflects a year of deliberate evaluation, difficult choices, and an increased focus on aligning resources with the City’s long-term priorities. Through substantive discussion with both committees, the process emphasized not only near-term affordability but long-term sustainability, requiring a reassessment of how the City funds services, infrastructure, and internal support functions rather than simply carrying forward prior assumptions.

This budget balances many competing needs, but challenges remain—especially with infrastructure, cost allocation, and service demands. The goal for FY 2026–27 was not to eliminate all risk, but to present a realistic financial plan that is transparent about constraints, intentional about priorities, and flexible enough to adapt as conditions change.

Throughout the budget process, staff worked to reflect City Council priorities as fully as possible within available resources. The final budget is more than just a spending plan. It is a clear policy document that shows how the City is using limited dollars to meet our community’s needs. It also serves as a straightforward roadmap of City operations, helping residents see exactly how budget decisions support the services they rely on every day. 1 Agenda Item Number 8
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On April 14, 2026, the City Council held a goal-setting workshop to define policy objectives that would guide both short-term actions and longer-term planning. The workshop included strong public input and active participation from both Councilmembers and staff. This process reinforced the importance of working together and sharing responsibility.

As a result, the Council renewed the following six priority areas to guide the City’s work:

1. Community Vitality
• Budgeted: Downtown maintenance, beautification, safety improvements • Not Budgeted: Benches, Centennial planning, some park/event expansions

2. Public Safety
• Budgeted: Existing operations, HEART/WCCS services, generator, trail maintenance • Not Budgeted: Additional police staffing, expanded patrols, some traffic enforcement tools

3. Infrastructure
• Budgeted: Majority of CIP (roads, sidewalks, utilities, facilities, stormwater, water/sewer) • Not Budgeted: Bike infrastructure, select studies, fleet electrification, some park improvements

4. High-Performance Organization
• Budgeted: Staffing, training, code updates, housing compliance (mostly) • Not Budgeted: Major new technology systems and certain organizational initiatives beyond current resource capacity are not included. While significant system upgrades are not proposed in this budget, staff will continue to evaluate opportunities to improve efficiency and service delivery over time.

5. Long-Term Financial Stability
• Budgeted: Pension/financial policies, reporting, Measure U oversight, staff-driven efforts • Not Budgeted: New technology tools, select cost-reduction initiatives (such as shared services and developing an in-house “budget at a glance”), and grant writer support are not included. Cost-saving efforts will continue to focus on internal solutions where feasible rather than adding new external resources.

6. Economic Development
• Budgeted: Limited items (e.g., signage, permitting improvements – mostly within existing resources) • Not Budgeted: Majority of new programs (business initiatives, downtown activation, strategy development)
The preliminary FY 2026–27 Proposed Budget incorporates, where feasible, the estimated costs and resource impacts associated with the City Council goals discussed at the April 14, 2026 goal-setting session. In some cases, specific cost estimates remain unknown or require further analysis; these items will be evaluated and brought forward at a later date through future budget adjustments.

This budget is structured to support progress across each of these priority areas while recognizing that meaningful outcomes often require sustained effort over multiple fiscal years. As such, the proposed budget represents an incremental but intentional step toward long-term fiscal sustainability, continued service delivery, and responsible stewardship of public resources.

Types of Funds: This budget includes four types of operating funds:
a. General Fund: This is the City’s primary operating fund. It funds most core City services, and the City Council has great flexibility in its use. It accounts for sources and uses of resources that (primarily) are discretionary to the City Council in the provision of activities, programs and services deemed necessary and desirable by the community.

It accounts for all general revenues of the City not specifically levied or collected for other City funds, and the related expenditures. The major revenue sources for this fund are sales taxes (including the voter-approved tax increase from Measure U), property taxes, franchise fees, business license fees, unrestricted revenues from the state, fines and forfeitures, and interest income. Expenditures are made for community development, parks, public safety (including police and fire), public works, and other services. b. Enterprise Funds: These funds include activities that typically operate as independent enterprises, or businesses.

These services pay for themselves through fees rather than taxes. They have their own sources of funding, which must be used to support those activities. Enterprise funds are used to account for self-supporting activities that provide services on a user-charge basis. For example, many cities provide water treatment and distribution services to their residents. Users of these services pay utility fees, which the city deposits in a water enterprise 2 Agenda Item Number 8
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fund. Expenditures for water services are charged to this fund. Wastewater is another example. The Water and Wastewater funds are Sebastopol’s enterprise funds.
c. Special Revenue Funds: These are funds to account for particular sources of revenue and related expenses.

Unlike enterprise funds, the users of the funded services are not typically charged for the full cost of services.

Special revenue funds are used to account for activities paid for by taxes or other designated revenue sources that have specific limitations on use according to law. For example, the state levies gas taxes and distributes some of these funds to cities and counties. A local government deposits gas tax revenue in a special fund and spends the money for street and road-related programs, according to law. d. Debt Service Funds: These funds accumulate assets, or funds, usually from operating funds for repayment of long-term debt. Debt service for a city government is the money needed to pay back the principal and interest on debt over a specific time period. Example of Debt payments include the Energy Project Lease Payment of $375,000.

Overall Financial Overview:

The FY 2026–27 Proposed General Fund budget includes $15.62 million in revenues and $16.58 million in expenditures, resulting in a projected operating deficit of approximately $0.96 million. The proposed budget continues to support core City services, infrastructure improvements, and public safety, while reflecting ongoing increases in labor, pension, and operational costs.

Measure U revenues remain an important source of General Fund support. Consistent with prior Council policy direction, a portion of these revenues is proposed to be used for infrastructure-related expenditures, including streets and road maintenance, as part of the City’s ongoing commitment to maintaining community assets and service levels.

These planned investments contribute to the projected operating deficit reflected in the proposed budget.

Notwithstanding the projected operating deficit, the City continues to actively manage its financial position. Ongoing efforts include strengthening internal controls over expenditures, update of financial policies, enforcing cost recovery protocols, reviewing cost allocation methodologies, managing investment activity, pursuing grant opportunities, and exploring shared service arrangements with neighboring jurisdictions.

The General Fund’s ending unassigned fund balance is projected at $4.27 million, or approximately 25.8% of annual expenditures. This level exceeds both the City’s 15% reserve requirement and its long-term goal of maintaining reserves at 20% of annual expenditures. While reserves remain strong, fund balance levels have gradually declined in recent years and will continue to be monitored as part of the City’s ongoing long-term financial planning efforts.

FY26-27
Proposed
Budget
Total General Fund Revenue 15,622,473
Total General Fund Expenditures (16,582,911)
Net General Fund Surplus/(Deficit) (960,438)
Beginning Unassigned Fund Balance 5,238,097
Ending Unassigned Fund Balance 4,277,659
Actual Reserve Level 25.8%
Budget Projections: The Fiscal Year (FY) 2026–27 Proposed Budget reflects the City of Sebastopol’s continued commitment to fiscal responsibility, transparency, and the delivery of essential public services, while navigating ongoing financial pressures and long-term infrastructure needs. This budget is the result of extensive collaboration among the City Council, Budget Committee, Enterprise Fund Oversight Committee, and City staff. It balances the need to maintain core services, invest in critical infrastructure, and preserve the City’s long-term financial sustainability.

This illustration reflects the City’s two-year financial outlook. In FY 2025–26, revenues are projected to exceed expenditures, resulting in a surplus of approximately $1.23 million. In FY 2026–27, expenditures are projected to exceed revenues, resulting in a planned deficit of approximately $0.96 million. When viewed together, the prior year surplus is intended to offset the following year deficit, resulting in a modest net positive balance of approximately $274,000 over the two-year period.
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Like many local governments, Sebastopol continues to operate in an environment shaped by inflationary pressures, rising operating costs, and uncertainty in certain revenue streams. Revenue growth has not consistently kept pace with increases in labor costs, materials, utilities, and professional services. Labor costs in particular have been influenced by recently negotiated compensation packages, including public safety agreements that incorporated equity adjustments. These adjustments were made to keep pay competitive and to fix long-standing pay disparities.

The FY 2026–27 budget continues the City’s practice of conservative revenue assumptions and prudent expenditure planning, with an emphasis on maintaining adequate reserves and avoiding structural imbalances.

General Fund Outlook:

General Fund revenues are projected to remain relatively stable, reflecting a modest decrease of 0.4% from the prior adopted budget. Key assumptions underlying the revenue forecast include the following:
• Sales Tax: Sales tax continues to represent the City’s largest revenue source. Receipts are projected to increase approximately 0.1% (approximately $8,300) with a measured assessment of current economic conditions. • Property Tax: Property tax revenues are projected to increase by approximately 4.7% (approximately $170,000).

While state law limits standard annual growth to 2%, revenues may exceed this threshold when properties change ownership. Additionally, processing backlogs at the County Assessor’s Office may result in “catch-up” adjustments that temporarily augment receipts.
• Franchise Fees and Permits: Franchise fees are projected to increase. Conversely, licenses and permits revenue is expected to decline about $100,000, reflecting reduced construction and development activity. • Cost Allocation Plan: From 2014 through 2023, the City used a cost allocation plan based on flat percentage allocations applied to each department. These percentages were initially calculated using the adopted budget during the budget process and were then trued up at year end using actual expenditures, with the same flat percentages applied. The actual expenditures used for the year end true up were based on audited financials and 4 Agenda Item Number 8
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included salaries, benefits, and other costs such as contracted services, services and supplies, and dues and subscriptions, excluding the community support line item. Charges to the enterprise funds were ultimately based on these audited actual costs.

For FY 2024 25 and FY 2025 26, the cost allocation plan was based on budgeted amounts from the adopted FY 2023 24 and FY 2024 25 budgets, respectively.

For FY 2026-27, the allocation was recalculated using actual FY 2024 25 expenditures, resulting in Scenario or Option A. Option A is a placeholder in the FY 2026–27 budget that allows the City to continue moving forward with the budget process. It assumes that enterprise funds (such as utilities) will continue to reimburse the General Fund for shared City services using the current cost allocation approach. This approach is based on the most recent audited year (FY 2024–25) (actual expenses) and includes a modest 2.5% increase for inflation. Under Option A, cost allocation revenues are expected to decrease by about $169,000 compared to the prior year. This decrease is mainly due to a change in how certain costs are handled. Specifically, City Attorney costs are now charged directly to enterprise funds, rather than being included in the overall cost allocation formula. • Transfers In: Transfers into the General Fund are expected to return to baseline levels. The majority of these transfers are attributable to the supplemental law enforcement grant of $120,000. The Supplemental Law Enforcement Services Fund use to support active law enforcement operations. Examples include use of funds for: motorcycle traffic officers, or community service officers (CSOs); funds also cover patrol vehicles, communication technology (radios), ballistic equipment, helmets, and gas masks; anti-crime prevention programs, community crime prevention, and public safety initiatives like National Night Out. State law strictly prohibits local agencies from using SLESF to replace money they would otherwise spend on public safety from their General Fund. SLESF monies cannot be diverted into a city's general fund.

The revenue forecast represents a prudent and realistic outlook, balancing historical performance with prevailing economic conditions and the inherent uncertainty surrounding future development activity.

Measure U
The voter-approved ½-cent sales tax (Measure U) took effect on April 1, 2025, and FY 2026–27 represents the City’s second year of this revenue measure supporting General Fund services. The enactment of SB 132 ensures that the full ½-cent tax will remain in effect for the entire 12-year period approved by voters.

To ensure accountability and transparency, the City Council adopted a formal policy to guide the use of Measure U revenues. Under this policy:

1. 40% of the revenue shall be allocated for maintaining and repairing City roads, streets, drainage, and parks.

2. Sufficient revenue shall be allocated for maintaining public safety, including retaining existing Police Department staffing levels and providing sufficient funding for fire services after the reorganization of such services with the Gold Ridge Fire Protection District.

3. If there is sufficient revenue allocated for items 1 and 2 above, the remaining revenue will be allocated to maintain Sebastopol’s City services such as 911 emergency medical/police/fire response, wildfire/emergency preparedness, maintenance of streets/roads, parks/trails, library, youth and senior services, retaining/attracting local businesses, and for general government use.

From inception through projected FY 2026–27 revenues, Measure U collections are estimated at $3,412,737. Applying the Council’s 40% policy guideline, the allowable allocation for infrastructure would total $1,365,095. The current budget includes $1,412.800 for infrastructure, exceeding the policy amount by $47,705, or approximately 3.5%. This reflects the City’s continued emphasis on addressing critical infrastructure needs while balancing competing operational demands. The Measure U revenue allocation by fiscal year is summarized below. 5 Agenda Item Number 8
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Expenditure Overview and Services Priorities
Total General Fund expenditures are projected to increase 6.0% year-over-year, driven principally by increased salaries for public safety; animal control services; mandated benefit increases (such as health, CALPERS, CIRA General Liability; and CIRA Workman Compensation), and capital-related transfers. Key departmental highlights are summarized below:
• City Administration (City Council, City Manager, City Attorney, and Assistant City Manager/City Clerk):

Expenditures reflect a net decrease of approximately $47,600 (-5.0%). This reflects adjustments to Council stipends, the new City Manager contract, partial reallocation of City Attorney costs to enterprise funds, and the continued vacancy of the Assistant City Manager/City Clerk position. Revised job descriptions and salary ranges for the Assistant City Manager and City Clerk positions will be brought back to the City Council for consideration prior to recruitment.
• Planning: Expenditures increase by $79,500 (+11.3%), reflecting the conclusion of grant-funded projects that had previously offset staff costs. As those projects have ended, a greater portion of Planning division expenditures must be borne by the General Fund.
• Police: Expenditures increase by $387,600 (+6.7%), driven by higher staffing costs including labor contract adjustments to address pay equity, increased California Public Employees’ Retirement System (CalPERS) contributions, CIRA General Liability; Workman Compensation; and rising benefit costs; as well as significant increase in funding for animal control services.
• Senior Center: Expenditures increase by $10,000 (+20.9%) to fund the next phase of building improvements, including rain gutter replacement and HVAC upgrades.
• CommunityCenter: Expendituresdecrease by$17,200(−10.5%), reflectinglower insurance costsallocatedto the facility.
• Ives Pool: Expenditures increase by $34,000 (+14.9%), primarily to fund the planned replacement of the pool heater and solar cell replacement.
• Transfers Out: Expenditures increase by $323,000 (+40.4%), consistent with the City’s policy to allocate a portion of Measure U revenues to fund street, road, drainage, and park maintenance. 6 Agenda Item Number 8
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Several departments reflect flat or modestly increased/reduced expenditure levels, consistent with the City’s ongoing commitment to prudent fiscal management.

Unfunded Accrual Liability (UAL) represents the portion of a pension plan's liabilities that are not covered by plan assets. Essentially, it is the difference between the total projected benefits owed to employees and the assets currently available to fund those benefits. Changes in the UAL occur as the age and number of plan members changes and when the pension plan gains less or more from its investments than it has projected. The UAL is considered an employer's debt and is used to assess the funded status of a pension plan. The annual amount of the UAL is determined by an actuarial study that the City receives from CalPERS. There are two separate pools, the safety plan (Police and Fire) and the miscellaneous plan (all other employees). The safety plan is directly charged to Police and Fire as it is based on local safety employees only and is incurred as their UAL. Miscellaneous plan UAL is allocated among non-safety employees based on the percentage of salary cost in each department.

Insurance: The City is part of a joint powers authority (JPA) risk pool. Each year, the California Intergovernmental Risk Authority (CIRA) determines the premiums for various types of insurance, and the City of Sebastopol budgets accordingly. These premiums cover claims such as workers' compensation, personal liability, and property insurance.

Each department is allocated a portion of these premiums to cover costs, regardless of whether they have filed any claims. The allocation method is as follows: workers' compensation is based on the total salary of the department, and liability is based on the department's expenses from the previous year. This process, known as allocated insurance, is noted in the budget line items to ensure that each department contributes its fair share to the insurance expenses based on an established method. It's a structured approach to managing insurance costs, ensuring that each department pays proportionately to the city's overall insurance expenses. The following shows the increase in various types of insurance that the City must pay:
• Medical insurance: 16%
• Dental and Vision Insurance: 0% increase (rates unchanged for one year) • Workers' Compensation: 0%
• General Liability: 21%
Five-Year Outlook:

While the City’s goal remains to adopt a balanced annual budget, the five-year financial forecast (page 181) continues to show a structural imbalance in the General Fund, with projected expenditures exceeding recurring revenues in forecast years. Beginning in FY 2026–27, ongoing operating deficits are anticipated, driven primarily by rising personnel costs, pension obligations, insurance costs, and general service cost inflation that outpaces revenue growth. These shortfalls are currently addressed through the planned use of fund balance and planned used of Section 115 Pension Trust contributions; however, this strategy is not sustainable over the long term. As reflected in the forecast, unassigned General Fund reserves are projected to decline from approximately 36.4% as estimated the year end of fiscal year 2025-26 of expenditures to near or below minimum policy levels in three years of the forecast if no corrective actions are taken. This outlook shows that the City must keep a close eye on its finances and look for long-term ways to increase income and control costs to maintain financial stability.

Enterprise Funds:

The City’s Water and Wastewater Enterprise Funds remain financially stable and are sufficient to support ongoing operations as well as the capital improvements proposed for the upcoming one-year period. However, looking ahead, future capital needs identified in the recently completed Water Master Plan will need to be reassessed to determine whether the current rate structure is adequate to support those longer-term investments.

A significant item within the Wastewater Fund is Sebastopol’s financial responsibility for Phase 1 of the Llano Trunk Line Rehabilitation Project. Phase 1 construction has been completed, with the City of Sebastopol’s share totaling $997,394 based on the regional cost allocation. While a loan-based repayment approach was previously evaluated, staff has since worked with the City of Santa Rosa to develop a revised financing strategy.

The updated approach utilizes available subregional reserve funds and a pay-as-you-go strategy in lieu of issuing new debt. Santa Rosa has confirmed that these reserves may be used for Sebastopol’s share of the project and has indicated a willingness to allow a temporary negative reserve balance, effectively functioning as a no-interest financing mechanism. Under this approach, no new debt or interest costs would be incurred.

The budget maintains funding levels previously assumed for debt service; however, those funds would be redirected toward rebuilding reserves and supporting future phases of the Llano Trunk Line project. In addition, the budget 7 Agenda Item Number 8
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continues to include a set-aside to prepare for future rehabilitation and capital improvements associated with the Llano Trunk Line.

Special Revenue Funds—including Gas Tax, Measure M, grant funds, and impact fee-supported projects—are budgeted in accordance with authorized uses and available fund balances.to support capital improvement projects.

The projects can be found in the Capital Improvement Plan (CIP). Highlighted projects from these funds include:

Category Name Total Budget Funded Unfunded
Bikes, Pedestrians & Safety $1,453,747 $1,193,290 $260,457 Parks Projects $3,785,000 $185,000 $3,600,000
Paving Projects $1,457,800 $1,457,800 $0
Sewer and Wastewater Projects $1,251,664 $1,251,664 $0
Stormwater and Flood Mitigation $1,006,026 $1,006,026 $0 Water Projects * $791,850 $791,850 $0
City-owned Buildings & Site Projects $370,000 $370,000 $0 Total $10,116,087 6,255,630 $3,860,457
Capital Investment and Transfers
A significant element of the FY 2026–27 budget is its investment in infrastructure, with particular emphasis on street maintenance. The City proposes $1.12 million in General Fund transfers (inclusive of carryover from the prior fiscal year), directed primarily toward the following:
• Citywide pavement repairs and pavement improvement projects • Completion of prior-year capital projects
• Police facility and Corporation Yard improvements
Measure U local sales tax revenues provide essential support for these investments. Proposed allocations slightly exceed the City’s 40% policy guideline on a cumulative basis, reflecting the urgency of addressing deferred infrastructure needs while remaining broadly consistent with adopted policy targets.

Key Considerations and Final Notes
The FY 2026–27 Proposed Budget is designed to strike an appropriate balance between fiscal discipline and the continued delivery of essential services and infrastructure investment. While the City is drawing upon reserves, those resources are being deployed deliberately and purposefully to:
• Address long-deferred infrastructure needs
• Sustain essential City Municipal Services:
o Public Safety
o Public Works / Infrastructure
o Planning/Building Services
o General Government/City Administration
Looking ahead, staff will continue to closely monitor revenue performance—including potential receipts from future hotel development—as well as labor and benefit cost trends and overall reserve adequacy. Mid-year budget updates will be presented to the City Council as economic and fiscal conditions warrant. City staff has also created internal controls for cost recovery.

I would like to recognize and thank the members of the Budget Committee, Vice Mayor Sandra Maurer and Councilmember Phill Carter for their thoughtful leadership and steady commitment throughout this year’s budget process. Their careful review, constructive feedback, and willingness to devote significant time to difficult policy and financial decisions played an important role in strengthening the final budget. Their engagement and diligence helped ensure the document is both accurate and forward-looking.

I would also like to thank the Enterprise Fund Oversight Committee for their dedicated service and valuable guidance.

Their careful oversight helps ensure our Water and Wastewater funds remain strong, transparent, and financially healthy.
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Developing this year’s budget was a demanding but truly collaborative effort. I want to extend a heartfelt thank you to our Administrative Services staff, who worked tirelessly behind the scenes to support every City department through the budget process. I’m also deeply grateful to all department directors for their professionalism, patience, and thoughtful input. Their willingness to engage in tough conversations and work through complex financial and operational challenges made all the difference.

Finally, I want to thank the residents and businesses of Sebastopol.

It is truly a privilege to serve such an engaged, thoughtful, and caring community. I am optimistic about the future and look forward to continuing this next chapter together.

Mary Gourley
City Manager
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ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 1: Community Vitality
Enhance Sebastopol as a great place to live that values community health and well-being. Preserve Sebastopol’s unique character.

Strategy/Priority Task Timeline Department
Responsibilities
Potential Costs to
City Budget
Budgeted/Not
Budgeted
Budget Committee
Review?
Level of
Effort/Number of
Staff
Time/Consultant
Time Needed
Additional Notes

1.1 Public Art & Cultural Enhancements

1.1.1 Install Charles Schulz Peanuts/Snoopy
sculpture (Vice Mayor Maurer
coordination, Public Arts Commission)
Vice Mayor
Maurer/Public Arts
Committee
Not Yet Estimated

1.1.2 Complete Pomo mural project (Carry
over $3000 funding from FY 25-26;
request additional funding from Graton
Rancheria)
Planning NA Budgeted No Planning effort
low/10 staff hours PAC to initiate call for artist at May 2026 meeting

1.2 Downtown Appearance & Cleanliness

1.2.1 Maintain downtown cleanliness (garbage
cans, flower baskets with Chamber) Ongoing Public Works Included in
Operations Budget /
Chamber Costs
Budgeted no
Public Works is working with the Chamber to establish an agreement for installation and maintenance of the
proposed flower baskets. $20,000 for garbage cans
budgted; City Manager working with county to approve
$50000 from landfill agreement

1.2.2 Graffiti Clean Up (day-to-day operations) Ongoing Public Works Included in
Operations Budget Budgeted no

1.2.3 Sidewalk Cleaning (day-to-day
operations) Ongoing Public Works
Included in
Operations Budget Budgeted no

1.2.4 Install / maintain benches 1yr Public Works TBD Not Budgeted Yes 40 Public Works is reviewing current grant opportunities to help fund this goal. Benches are approximately $3k /ea.

Public Works will start with an inventory and condition assessment of existing benches

1.2.5 Organize festive/holiday events
(electricity in light poles, window
decorations)
6mo Public Works
$15k in the budget
for downtown
beautification /
anniversary and
$10k for Tree
Lighting/Electricity
in Light Poles
Budgeted no 20
Public Works has obtained pricing for to install the
electricity to serve the downtown trees. This is currently programmed in the FY27 budget

1.2.6 Improve safety (sidewalks, crosswalks,
increased community policing/visibility) Ongoing Public Works / Police Currently $1.4Mill programmed in FY27 Budgeted Yes Public Works has crosswalk improvements programmed into the FY27 CIP budget with HSIP grant funding.

1.3 Public Spaces, Parks, Arts & Community
Events

1.3.1 Expand public spaces, parks, arts &
events
TBD Public Works TBD Not Yet Estimated Improvements part of projects programmed in CIP 10 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8
ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 1: Community Vitality
Enhance Sebastopol as a great place to live that values community health and well-being. Preserve Sebastopol’s unique character.

Level of
Strategy/Priority Task Timeline Department
Responsibilities
Potential Costs to
City Budget
Budgeted/Not
Budgeted
Budget Committee
Review?
Effort/Number of
Staff
Time/Consultant
Additional Notes
Time Needed
Ad Hoc
Committee

1.3.2 Plan and execute 125th Centennial
(include historical walk and bronze
historical markers/plaques)
Met/Timeline
to be
presented to
Council
July/Aug time
frame
Ad Hoc Committee/All
Departments TBD Not Yet Budgeted
Will be presented to
budget committee
once funding
requirements
determined Ad Hoc committee to work with organzations
VALUES/GOALS FOR DAY-TO-DAY OPERATIONS/ARE CONSIDERED ROUTINE ITEMS INCORPORATED INTO DAY TO DAY OPERATIONS:
1 Support community events with city
sponsorship and reduction of fees
2 Clean up of Graffiti/sidewalks
3 Land acknowledgement on all city
agendas
11 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 2: Public Safety
Strengthenthepublic’ssafetyandimprovethequalityoflife. Includessupporting ourfirst responders(police, fire, publicworks), responding toemergencies, protecting people, property, andbusinesses, andengaging inemergencypreparednesscommunityoutreach, publiceducationandpreventionactivities. Strategy/Priority Task Timeline Department
Responsibilities
Potential Costs to City
Budget
Budgeted/Not
Budgeted
Budget
Committee
Review?
Level of Effort/Number of Staff Time/Consultant Time Needed Additional Notes

2.1 Downtown & Public Space Safety

2.1.1 Increase public safety patrols
downtown (interaction with
businesses, walking public spaces
such as downtown plaza & Main
Street)
Unknown Police
Unfreezing the frozen
officer position would
likely be about $200k
Not budgeted
FY 26 27 Budget
does not propose
unfreezing of this
position
Low
This goal contemplates an increase in proactive patrols. Achieving this level of proactivity will require all currently authorized patrol officer positions to be filled, with those officers fully trained and operating independently (typically within one year of hire, depending on the individual).

In addition, any effort to expand public safety proactivity would benefit from unfreezing the remaining officer position. This would allow for the scheduling of an additional officer, providing the necessary staffing overlap to support enhanced proactive patrols and the development of additional program areas. Polci Department is currently reviewing as requested by the CIty Council information on community service volunteer program which can help to increase community policing. Staff to return in the fall with an update of the volunteer programs as it is estiamted that other than the frozen position the Department should be fulled staffed.

2.1.2 Report back to Council on volunteer
programs (Community Service
Volunteer program, Horse Mounted
Patrol would need to be approved by
CIRA)
May 5th going before council to
update on status. We are, at a
minimum, one year away from being
fully staffed and for those positions to
be trained and operating with enough
autonomy to allow the introduction of
additional departmental program
areas that require significant staff
time
Police
Background cost for all
applicants, though
would be a reduced
background in
comparison to other
public safety
employees, but still a
cost nonetheless
Not budgeted
Once a cost is
determined, City
staff will bring the
associated costs
to the budget
committee.

Significant
Conducting a comprehensive review of all department programs, along with developing updated policies, procedures, and supporting documentation, would require a significant investment of staff time that is not currently available.

Similarly, planning for and managing recruitment processes associated with program delivery, including selection, onboarding, and assignment of personnel or volunteers, would require dedicated oversight from initial recruitment through implementation and ongoing operations. Providing appropriate training, guidance, and supervision to personnel and volunteers performing these functions would further increase staffing demands.

At current staffing levels, the department does not have sufficient capacity to effectively support, manage, and sustain these efforts without impacting core service delivery. Additional staff time or resources would be necessary to undertake these initiatives.

2.2 Homelessness Enforcement

2.2.1 Increase police foot patrols
downtown and engage with homeless
individuals
Unknown Police Unfrozen position
around $200k Not budgeted
FY 26 27 Budget
does not propose
unfreezing of this
position.

Low
Officers currently conduct patrols within the scope of their existing responsibilities during each shift. Given current staffing levels and the remaining frozen position, the department is unable to further increase foot patrols or have officers away from their patrol vehicles for extended periods beyond brief intervals. Maintaining immediate availability to respond to priority calls for service is essential. Operating with less officers and not all positions available and filled places constraints on our ability to provide any additional public safety services and program areas.

Delays in response due to officers being engaged in foot patrols could expose the department, its personnel, supervisors, and the city to potential and significant liability.

With full staffing and appropriate shift overlap, the department would have greater flexibility to deploy additional officers, allowing for expanded patrol strategies such as foot patrols and bicycle patrols, while still ensuring that sufficient units remain in vehicles and ready to respond to calls for service at all times.

2.2.2 Enforce homelessness/public space
management and address drug
activity
Ongoing Police N/A N/A None Low Staff already perform this function

2.2.3 Develop and enforce ordinance
restricting blocking
sidewalks/buildings
Unknown City Attorney/Police N/A N/A None Low The Chief of Police requested that this be considered in March 2025; however, it was discussed and subsequently declined by the city council at a later council meeting.

2.2.4 Track and report statistics on
deliverables of WCCS/HEART
services
Ongoing Police N/A Budgeted
$40,000 in current
budget for
contract services
Low
This information is tracked by police department dispatch within the records management system, as well as by both WCCS and HEART, although the level of detail and accountability varies between agencies. HEART provides more comprehensive and detailed information, largely due to its collaborative working relationship with the police department.

2.3 Traffic Enforcement & Visibility

2.3.1 Conduct traffic enforcement and
speed control Ongoing Police About $30k Not budgeted
This is not
budgeted.

Low
Speed enforcement is ongoing and conducted as part of day-to-day operational responsibilities. The department also deploys a grant-funded speed trailer at various locations throughout the city. This trailer has proven to be highly effective and is well received by residents, who frequently request its placement in areas of concern and often report noticeable reductions in vehicle speeds while it is deployed.

At the time the Chief of Police assumed the role in March 2025, no patrol vehicles were equipped with radar units. Since then, radar units have been purchased, to be installed as part of the two most recent patrol vehicle acquisitions, with the intent of training officers in their use and increasing speed enforcement capabilities.

Additional radar units are still needed to equip the remaining patrol vehicles; however, cost remains a limiting factor. It is estimated that approximately $25,000 would be required to fully outfit the fleet with radar units, along with an additional $6,000 to procure at least two LIDAR devices for targeted speed enforcement in areas where mobile radar is not suitable, or appropriate.
12 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 2: Public Safety
Strengthenthepublic’ssafetyandimprovethequalityoflife. Includessupporting ourfirst responders(police, fire, publicworks), responding toemergencies, protecting people, property, andbusinesses, andengaging inemergencypreparednesscommunityoutreach, publiceducationandpreventionactivities. Strategy/Priority Task Timeline Department
Responsibilities
Potential Costs to City
Budget
Budgeted/Not
Budgeted
Budget
Committee
Review?
Level of Effort/Number of Staff Time/Consultant Time Needed Additional Notes

2.3.2 Review radar sign (including
possibility of changing colors)
Unknown Police N/A N/A N/A Low
The Chief of Police is not inclined to modify the color of the flashing lights on the speed trailer. The lights are only activated when a vehicle is traveling significantly above the posted speed limit and are consistent in color with those used by law enforcement vehicles during traffic stops for similar violations and also similar stationary speed alert equipment throughout the nation.

These lights are industry standard and are intentionally designed to serve as a strong visual deterrent to encourage drivers to reduce speed. Public feedback indicates that the trailer has been highly effective in slowing traffic in areas where it is deployed.

2.3.3 Review parking and street
configuration for safety PD/PW/Planning TBD Not Yet Estimated TBD Coordinate with STG Plan

2.4 Joe Rodota Trail Corridor Safety

2.4.1 Provide information on City
maintenance areas for vegetation
management, sight-line
improvements, and blackberry
removal in the Laguna
6mo Public Works $40k Budgeted no 20
Public Works is evaluating the most effective budget approach to address blackberry-related visibility issues.

We are coordinating with grazing providers and assessing our ability to complete more of this work in-house with the addition of the skid steer proposed in the FY 27 budget.. If our skid steer is approved, we may be able tocompletesomeofthis workin-house,althoughwealsohavelimitedstaffcapacity.I’mcurrently researching several options, including Laguna Foundation volunteer groups, grazing, and additional landscaping assistance. We also discussed this with the Regional Water Board today to better understand what activities can be completed without triggering permit or regulatory requirements.

2.5 Emergency Preparedness & Disaster
Resilience

2.5.1 Finalize Emergency Operations Plan
(EOP)
Ongoing. Going before council for
review May 19th
Police N/A N/A Moderate
The Chief of Police has been working diligently on this effort, as part of being assigned the Director of Emergency Management role for the city, which in itself represents a full-time commitment. He has also been appointed to several emergency management groups to ensure the City of Sebastopol benefits from a high level of expertise, collaboration, and preparedness.

2.5.2 Conduct trainings for Council, staff,
and EOC Ongoing Police N/A N/A Moderate
Trainings were organized and scheduled by the Chief of Police in 2025 as part of his responsibilities in the delegated role of Director of Emergency Management. Additional trainings will continue to be scheduled as operational demands permit and as deemed appropriate and necessary.

2.5.3 Install backup generator for
EOC/Police Station 1 y Public Works / Police $370k Budgeted yes 40 The Police Station backup generator is programed in the FY27 CIP budget. 1002-25.04. IRR has started the design with the funding from this fiscal year.

2.5.4 Promote CERT trainings and
volunteer programs (community
service, mounted horse unit)
Unknown Police N/A N/A Low
CERT does not fall within the responsibility of the Police Department or the City of Sebastopol, as it is a countyrun initiative. The responsible county department was contacted previously and advised that they may coordinate and conduct trainings within the city. The Chief of Police also offered use of the police department’s trainingroomshouldthey determineit wouldsupport theirprogram. The police department does not oversee or have administrative or operational control of the CERT program.

With respect to the CSV and other volunteer-based programs, this has been addressed in a separate section above. The ability to support and expand these programs is dependent on the department being fully staffed and personnel being fully trained. Once those operational goals are met, the department will have the necessary capacity to take on additional program areas and provide appropriate oversight for their development and implementation.

2.6 Longer-Term Public Safety
Improvements

2.6.1 Evaluate best practices in public
safety delivery models to reduce
overtime; review shared services
Unknown Police N/A N/A Moderate
Fully staffing the department and unfreezing the remaining position will significantly reduce overtime costs, as officers will no longer need to backfill shifts created by training requirements, sick leave, vacation time, compensatory time, and other routine absences.

There are no viable best practices that will meaningfully alleviate this overtime issue under current staffing levels. The primary driver is a lack of personnel, a condition inherited by the Chief of Police in March 2025, which he has been actively working to address. Absent a number of recent candidates failing background investigations, the department would be fully staffed at this time, with the exception of the currently frozen position, however, these background investigations exist to ensure the city is staffed with the best candidate available.

Additionally, while shared services are sometimes raised as a potential solution, they are not a simple or immediate option in the public safety context. Implementation would require navigating employee associations, existing MOUs, and formal meet and confer obligations. There is also a general reluctance among staff to pursue this model for a variety of operational and practical reasons, further limiting its viability as a near-term solution. However City staff will continue review of shared services as invitation to meet with bargaining groups have been sent.
13 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 2: Public Safety
Strengthenthepublic’ssafetyandimprovethequalityoflife. Includessupporting ourfirst responders(police, fire, publicworks), responding toemergencies, protecting people, property, andbusinesses, andengaging inemergencypreparednesscommunityoutreach, publiceducationandpreventionactivities. Strategy/Priority Task Timeline Department
Responsibilities
Potential Costs to City
Budget
Budgeted/Not
Budgeted
Budget
Committee
Review?
Level of Effort/Number of Staff Time/Consultant Time Needed Additional Notes

2.6.2 Continue exploring County-wide
homelessness resources and pursue
low or no-cost solutions
Unknown Police $40k as currently
allocated to WCCS Budgeted Low
The Chief of Police has strongly advocated for the continued support and expansion of the HEART program by both the city and the county, citing its demonstrated success. Based on his professional experience, the program has proven to be one of the most effective initiatives he has been involved with in this service area.

Given the observed outcomes, the Chief of Police recommends that the $40,000 currently allocated to WCCS bereevaluatedforpotentialreallocationtothecounty’s HEARTprogramtosupport services withinthecity. This recommendation is based on the comparative effectiveness of the programs, real time collaborative feedback from the department, as well as feedback received from members of the unhoused community regarding service delivery.

2.6.3 Review Coalition of Housing / Keep
County or change lead agencies / nonprofits
N/A - Councilmember
time attending meetings
on Homeless Coalition

2.6.4 SAFE Program (currently on hold due
to costs)
Unknown Police Unknown N/A Low
This program is not on hold due to financial constraints. Rather, the SAFE program has advised the Chief of Police that it is not currently accepting additional municipalities due to internal administrative challenges. The program has further indicated that it does not anticipate expanding for approximately one to two years.

DRAFT Agenda Item Number 8

14 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 3: Infrastructure
Maintaining High Quality Infrastructure, Facilities and Services includes repairing/replacing outdated city facilities, improving streets, stormwater and wastewater infrastructure.

Strategy/Priority Task Timeline Department
Responsibilities
Potential Costs to City
Budget Budgeted/Not Budgeted Budget Committee Review?
Level of
Effort/Number
of Staff
Time/Consulta
nt Time Needed
Additional Notes

3.1 Roads, Potholes &
Pavement Management

3.1.1 Address roads, potholes, and
repaving using Pavement
Management Program (PMP)
Ongoing Public Works $465k Budgeted yes 160
Citywide Pavement Improvement Project is programmed in the FY27 CIP Budget. Both of these for a total of $1,080,000. FY26 Citywide Pavement Program ($465k) will move forward and is programmed in the next year CIP. FY27 Citywide Pavement Program ($615k) is programmed as a separate project

3.1.2 Prepare and implement Capital
Improvement Projects based on City
needs and community priorities
60mo Public Works $615k Budgeted yes 160
Citywide Pavement Improvement Project is programmed in the FY27 CIP Budget. Both of these for a total of $1,080,000. FY26 Citywide Pavement Program ($465k) will move forward and is programmed in the next year CIP. FY27 Citywide Pavement Program ($61

3.1.3 SCTCA Funding Plan Cycle / Bodega
Ave Bike Lanes (SCTCA Funding/Plan
Cycle 2)
6mo Public Works TBD Not Budgeted yes 120 Determination of this grant funding is expected the end of summer

3.2 Sidewalks, Pedestrian
Safety & Bike
Infrastructure

3.2.1 Implement Sidewalk Repair Program 1yr Public Works TBD Budgeted yes 60 Public Works is working on a sidewalk program and ordinance.Costs will depend on how we structure the program and if we decide to offer a cost share to homeowners asked to replace their sidewalks. Other than that piece, it's just staff time develop the ordinance and program

3.2.2 Complete crosswalk / pedestrian
safety improvements Ongoing Public Works / Police Budgeted Yes Public Works has crosswalk improvements programmed into the FY27 CIP budget with HSIP grant funding.

3.2.3 Install / improve bike infrastructure
(racks, trails) Not Budgeted

3.2.4 Complete Apple Blossom Trail
desktop feasibility study
6mo Public Works $30k Not Budgeted no 20 Public Works will bring the approval of the proposal for the Apple Blossom Trail Feasibility Study back to Council for further direction

3.3 Parks & Public Spaces
(including Ives Park)

3.3.1 Make improvements to parks and
public spaces
TBD Public Works TBD In CIP Projects inlcuded in CIP

3.3.2 Implement Rotary Centennial Plan /
revisioning of Ives Park PW/Planning N/A Not Budgeted no Low/20 staff
hours Ives Park special events policy/sound mitigation?

3.3.3 Complete ADA walkway Phase 2 60mo Public Works $185k Budgeted yes 20 The Ives Park ADA Pathway is programmed into the FY27 CIP Budget

3.3.4 Secure CUSP Grant for Calder Creek
naturalization PW/Planning N/A Budgeted no
Low/20 staff
hours Resolution for CUSP to apply on May 19 2026 agenda

3.4 Water, Sewer &
Stormwater
Infrastructure

3.4.1 Complete Water Master Plan Complete Complete

3.4.2 Complete Sewer Master Plan 1yr Public Works $160k Budgeted Yes 100 This is programmed in FY27 CIP Budget. Flood Resiliency Master Plan is programmed in both FY26 ($60k) and FY27 ($100k) / Sewer Master Plan programmed in both FY26 ($10k) / and FY27 ($147k)
15 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 3: Infrastructure
Maintaining High Quality Infrastructure, Facilities and Services includes repairing/replacing outdated city facilities, improving streets, stormwater and wastewater infrastructure.

Strategy/Priority Task Timeline Department
Responsibilities
Potential Costs to City
Budget Budgeted/Not Budgeted Budget Committee Review?
Level of
Effort/Number
of Staff
Time/Consulta
nt Time Needed
Additional Notes

3.4.3 Complete Flood Resiliency Master
Plan
6mo Public Works $160k Budgeted yes 60 This is programmed in FY27 CIP Budget

3.4.4 Complete Well 4 updates / secure
funding 1 yr Public Works $690k Budgeted yes 120
This is programmed in FY27 CIP Budget. $301k is in the FY26 budget and the contract has been awarded, the other $389k is programmed in FY27 as the 2nd Phase of the Well 4 Design

3.4.5 Perform silt removal from Calder
Creek Pipeline
6 mo Public Works $260k Budgeted yes 200
This is programmed in FY27 CIP Budget. CIP 0715-26.11: We met with the Regional Waterboard today and are moving forward with permit applications for this work.

3.5 Project Readiness for
Grants & Funding

3.5.1 Advance projects to at least 50%
design 1yr Public Works $50k Budgeted yes 40 Combined with 3.5.2

3.5.2 Maintain shovel-ready portfolio for
state/federal grants 1yr Public Works Budgeted yes 40 Combined with 3.5.1

3.6 Asset Management
System Implementation

3.6.1 Build out asset inventories
(stormwater, roadways)
6mo Public Works $20k Budgeted no 180
This budget is built into our FY27 Operational Budgets. We are still considering where to further invest in our current system or start over which may actually be more cost effective and quicker.

3.6.2 Integrate work orders, maintenance,
and inspections Budgeted Combined with 3.6.2

3.7 Capital Improvement
Program (CIP) Delivery &
Other Infrastructure

3.7.1 Successfully deliver full FY 2026/27
CIP projects on schedule and budget 1yr Public Works $6Mil Budgeted Yes TBD Programmed FY27 CIP Budget with the exception of Calder Cr grant which would not implement FY. Brief
Summary: The approximately $6 million CIP includes major investments in transportation, utility, stormwater, and facility infrastructure projects throughout the City. Key efforts include pedestrian safety improvements and citywide pavement rehabilitation, sewer and storm drain upgrades, water system reliability projects, flood repair work, and critical facility improvements such as a police station generator and structural assessments of water tanks.

Summary Breakdown as follows:
$1.4 Mil in Pedestrian Improvement - Pedestrian Crossings at Burnett, Keating, Walker, Hutchins, Covert, Johnson.
$1.5 Mil in Citywide Pavement Program
$0.2 Mil ADA Pathway at Ives
$0.4 Mil Zimpher Creek Part 1 Construction & Part 2 Design $0.15 Mil Sewer Master Plan
$0.25 Mil Morris St Pump Station Repair
$0.55 Mil Community Ctr Flood Repair
$0.25 Mil Calder Storm Drain Sediment Removal
$0.39 Mil Well 4 Design
$0.33 Mil Seismic & Structural Assessments Water Tanks
$0.37 Mil Police Station Generator
16 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 3: Infrastructure
Maintaining High Quality Infrastructure, Facilities and Services includes repairing/replacing outdated city facilities, improving streets, stormwater and wastewater infrastructure.

Strategy/Priority Task Timeline Department
Responsibilities
Potential Costs to City
Budget Budgeted/Not Budgeted Budget Committee Review?
Level of
Effort/Number
of Staff
Time/Consulta
nt Time Needed
Additional Notes

3.7.2 Initiate Trench Cut ordinance 6mo Public Works NA Budgeted no 60 Public Works is researching other agency trench cut ordinances with the goal of brining and ordinance to City Council this summer in advance of the FY27 Citywide Pavement Improvement Project construction NTP

3.7.3 Create building component
replacement schedule and funding
plan
1yr Public Work NA Budgeted no 40 Combined with 3.6.1 - This is just an asset layer

3.7.4 Develop fleet replacement &
electrification plan 1yr Public Works TBD Not Budgeted yes 60 Public Works to research Electrification Grant Programs DRAFT Agenda Item Number 8

17 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 4: High Performance Organization
Strategy/Priority Task Timeline Department
Responsibilities
Potential Costs
to City Budget
Budgeted/Not
Budgeted Budget Committee Review?
Level of
Effort/Number
of Staff
Time/Consulta
nt Time
Needed
Additional Notes

4.1 Staffing, Recruitment &
Institutional Knowledge

4.1.1 Fill key vacancies (Planning Director,
Associate Planner, etc.) City Manager Budgeted
Associate Planner Interviews Being Conducted;Re Issuing Recruitment for Planning Director as well as RFP for
Planning Services

4.1.2 Initiate succession planning, document
procedures, and Continuity of Operations
Plans
All
Departments/Positions Staff Time

4.1.3 Continue employee cross-training All Departments Budgeted Ongoing Training

4.2 Transparency,
Accountability & Public
Trust

4.2.1 Improve Council responsiveness to
community input
Council time
respondgn to
constituents

4.2.2 Increase transparency and accountability Within Budget

4.2.3 Improve public communications Within Budet

4.2.4 Regain public trust Within Day to day
Operations

4.3 Labor Relations &
Internal Collaboration

4.3.1 Strengthen collaborative relationships with
labor unions through proactive
communication and early engagement
May require HR
and Labor
Negotiator

4.4 Policies, Codes &
Procedures Updates

4.4.1 Update Municipal Code (water use, sidewalks,
turf, etc.) 1yr Public Works NA Budgeted no 80

4.4.2 Complete City Council Protocols Handbook
Within Staff
Time

4.4.3 Strengthen development review integration
across departments 1yr Public Works NA Budgeted no 40 These hours will be billed to Development Projects.

4.5 Avoid Builder’s Remedy;
Compliance with
Housing Element

4.5.1 Ensure proactive Housing Element
compliance and streamlined permitting Planning up to $37,500 (mostly) Budgeted yes high/120+ staff
hours.

Consultant
may be
needed.

This item requires both adequate staffing and the ability to direct staff time to streamlined permit processing. Some outside services may be needed depending on the expertise of individual staff. Could be mostly absorbed by a fully staffed department with minimal consultant time, but would require additional City Attorney time and may require
limited consultant time.

4.5.2 Secure ABAG Priority Development Grant Planning see discussion Budgeted no medium/30
staff hours
Grant efforts are underway and expected to result in
contract this summer. This effort could be supplemented with additional funding to allow planning efforts related to several Goal 6 programs (6.1.1, 6.2.2, 6.3.1) at the lowest possible cost.
18 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 4: High Performance Organization
Strategy/Priority Task Timeline Department
Responsibilities
Potential Costs
to City Budget
Budgeted/Not
Budgeted Budget Committee Review?
Level of
Effort/Number
of Staff
Time/Consulta
nt Time
Needed
Additional Notes

4.5.3 Avoid triggering builder’s remedy Planning/All N/A Budgeted no low level of effort for this item alone is low for 26/27; see 4.5.1 above which is where the work is for 26/27 and 27/28

4.6 Technology, Software &
Shared Services

4.6.1 Evaluate replacement of SMART Gov / CIP
software
Building, Planning,
CM
No budgetRemaining with
current software
for now

4.6.2 Explore shared services (e.g., with Cloverdale,
Cotati)
Within Salary
Savings
City of Cotati releasing shared services RFP for Code
Enforcement/City to review responses
VALUES/GOALS FOR DAY-TO-DAY OPERATIONS/ARE CONSIDERED ROUTINE ITEMS INCORPORATED INTO DAY TO DAY OPERATIONS:

Achieving staffing/
Program targets that
match best standards
and
1 efficiency/operational
staffing
efficiencies/baseline
budgets/performance
management
2 Restoring public trust
3 Improve Public
Communications
Cross Training of
Administrative
4 Staff/Actions from Class
and Comp Study and
Staffing Assessment
19 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 5: Long Term Financial Sustainability
Achieving Greater Fiscal Resilience and Long Term Fiscal Sustainability Strategy/Priority Task Timeline Department
Responsibilities Potential Costs to City Budget Budgeted/Not Budgeted Budget Committee Review? Level of Effort/Number of
Staff Time/Consultant Time
Needed
Additional Notes

5.1 Revenue
Generation &
Diversification

5.1.1 Develop new revenue streams (tourism / TOT) CM/Planning Work with Downtown Association;
Chamber and Sonoma County
Tourism
Planning could assist with implementation of
certain programs from the 1997 EDS related to
TOT. Would façade grant program fit in here?

5.1.2 Support hotel development (Barlow Hotel) Planning/Building N/A Budgeted no low Costs expected to be absorbed by planning or funded by deposit account

5.1.3 Improve business license compliance & code
enforcement Budgeted for Staff Time

5.2 Cost Control &
Efficiency

5.2.1 Implement spending reductions:
o Limit consultant costs
o Review cost allocation plan
o Achieve cost recovery for fees
o Review and reduce City utility costs
All Not Budgeted

5.3 Pension, Reserves
& Financial Policies

5.3.1 Review pension/benefits funding (Receive CalPERS
Presentation + 115 Trust Presentation) Budgeted

5.3.2 Evaluate reserve policies Budgeted for Staff Time

5.3.3 Update financial policies to meet CIRA Budgeted for Staff Time

5.3.4 Evaluate long-term structural balance; present Five-year Forecasts yearly Budgeted for Staff Time

5.3.5 Conduct yearly Review of Measure U Funds Budgeted for Staff Time

5.4 Financial
Transparency &
Community
Engagement

5.4.1 Invest in technologies (Open Gov, easy financial reports) Not Budgeted

5.4.2 Conduct comprehensive community engagement on
finances/budget Budgeted for Staff Time

5.4.3 Produce quarterly financial reports Budgeted for Staff Time

5.4.4 Create Budget at a Glance document Budgeted for Staff Time

5.5 Grants & Service
Delivery
Optimization

5.5.1 Pursue regional grants (possible grant writer RFP) Planning, PW Not Budgeted SCTCA has added Planning and PW to new grant
info system which will assist us in identifying and
applying for grants

5.5.2 Evaluate cost-effective service methods
(contracted/shared services, limited-term staff)
Ongoing/would utilize vacancy
savings

5.5.3 Update impact/user fees Finance/Planning/
Building impact fee study partially budgeted RFP for both impact and user fees has been drafted and is in internal reviews 20 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 5: Long Term Financial Sustainability
Achieving Greater Fiscal Resilience and Long Term Fiscal Sustainability Strategy/Priority Task Timeline Department
Responsibilities Potential Costs to City Budget Budgeted/Not Budgeted Budget Committee Review? Level of Effort/Number of
Staff Time/Consultant Time
Needed
Additional Notes
VALUES/GOALS FOR DAY-TO-DAY OPERATIONS/ARE CONSIDERED ROUTINE ITEMS INCORPORATED INTO DAY TO DAY OPERATIONS:
1 Quarterly Financial
report/annual long
term budget
reductions/Provide
s Quarterly Reports
a. General Fund: A quarterly update is an essential tool formonitoringandmanagingthefinancialhealthofan organization. Itprovidesasnapshotofthefinancial
performance over the past three months, allowing City
Council to assess progress, identify trends, and make
informed decisions.
b. Enterprise Fund: A quarterly update is an essential
toolformonitoringandmanagingthefinancialhealthof anorganization. Itprovidesasnapshotofthefinancial performance over the past three months comparing with
the water rate study model, allowing City Council to
assess progress, identify trends, and make informed
decisions.
c. TRUST FUND - 115
2 Measure U Priority
Resolution
reviewed during
Budget Process
Incorporated into the budget process.
3 Publish Reports on
Budget Illustrating
Budget (Budget at
Update Yearly Budget at a Glance
DRAFT Agenda Item Number 8

21 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8
ONE YEAR GOALS THROUGH JUNE 30, 2027
Goal 6: Economic Development
Strategy/Priority Task Timeline Department
Responsibilities
Potential Costs to
City Budget
Budgeted/Not
Budgeted
Budget
Committee
Review?
Level of Effort/Number of Staff Time/Consultant
Time Needed
Additional Notes
Support Local Businesses & Vacant Spaces
Reuse vacant commercial spaces (Rite Aid,
CVS, etc.) Planning up to $20k Not Budgeted yes
Depends on approach. If added to PDA Grant work,
low-medium staff time absorbed within budget, but
about $20k addition to PDA grant funding to include
this work.

Adding $ to existing PDA grant
funds could expand the project
scope to ID key sites and
develop strategies and
appropriate zoning changes to
facilitate development. Consider
façade grant program?
Implement Economic Gardening program Not Budgeted
Conduct Downtown Business Listening
Series Not Budgeted
Launch “Downtown Roots” recognition
program Not Budgeted
Business-Friendly Policies
Reduce regulations and streamline
permitting (zoning code review) Planning
Consultant cost $0
up to $12,000 IF
NEEDED (depends
on staff strengths)
Mostly Budgeted yes
medium/50 staff hours/consultant may be needed
depending on staff abilities. At a minimum, 12 hours
of PD oversight would be required whether provided
by staff or consultant
Underway, but staff hours
needed. With FT staff, hours can
be absorbed but would need to
be prioritized. Budget provided is
if a consultant is needed.

Support local businesses (bike racks,
sidewalk dining, parklets, street closures for
events)
PW/Planning N/A Mostly Budgeted yes
Planning for this work can initiate
under the STG Plan; staff will
seek out grant opportunities.

Façade grant program?
Develop Economic Development Strategy
Create overall Economic Development
Strategy (on hold until new Planning Director
is hired – coordinate with Chamber and
Sonoma County Tourism)
Planning on hold Not Budgeted no
This work can initiate with the
PDA Grant, which can provide for
data collection and economic
analysis needed to support the
coming EDS
22 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8
Budget Timeline
dŚĞ ŝƚLJ ŽĨ^ĞďĂƐƚŽƉŽů͛Ɛ ďƵĚŐĞƚ ƐĞƌǀĞƐĂƐĂ ƐƚƌĂƚĞŐŝĐ ďůƵĞƉƌŝŶƚ ĨŽƌ ĚĞůŝǀĞƌŝŶŐĞĸĐŝĞŶƚ ƐĞƌǀŝĐĞƐ ǁŚŝůĞŵĂŶĂŐŝŶŐƚŚĞƌĞǀĞŶƵĞƐƚŚĂƚƐƵƉƉŽƌƚƚŚŽƐĞƐĞƌǀŝĐĞƐ͘/ƚŝƐĂĐƌŝƟĐĂůĐŽŵƉŽŶĞŶƚŽĨƚŚĞŝƚLJ͛Ɛ ĮŶĂŶĐŝĂůƉůĂŶŶŝŶŐ͕ŵĂŶĂŐĞŵĞŶƚ͕ĂŶĚŽǀĞƌƐŝŐŚƚĨƌĂŵĞǁŽƌŬ͘ƐĂĮŶĂŶĐŝĂůƌŽĂĚŵĂƉ͕ƚŚĞďƵĚŐĞƚ ŽƵƚůŝŶĞƐĂŶƟĐŝƉĂƚĞĚƌĞǀĞŶƵĞƐĂŶĚĞdžƉĞŶĚŝƚƵƌĞƐĨŽƌƚŚĞĮƐĐĂůLJĞĂƌĂŶĚŝƐŝŶƚĞŶĚĞĚƚŽƉƌŽǀŝĚĞĂ ƚƌĂŶƐƉĂƌĞŶƚ͕ ĐŽŚĞƌĞŶƚ͕ ĂŶĚ ĐŽŵƉƌĞŚĞŶƐŝǀĞƐƚƌĂƚĞŐLJĨŽƌ ĂĐŚŝĞǀŝŶŐ ƚŚĞ City Council’s goals and oďũĞcƟǀĞs͘
dŚĞ scŚĞdulĞ ďĞloǁ suŵŵaƌinjĞs tŚĞ Ɖuďlic Ɖlanning and ƌĞƉoƌƟng ŵĞĞƟngs Ĩoƌ tŚĞ ďudgĞt cyclĞ͘ dŚĞ outlinĞ also dĞscƌiďĞs ^ĞďastoƉol’s annual ďudgĞt dĞǀĞloƉŵĞnt ƉƌocĞss͘ ll datĞs aƌĞ suďũĞct to cŚangĞ at tŚĞ discƌĞƟon oĨ tŚĞ City Council͘
Annual
Budget
Cycle
January Initial
Budget
Planning
February
Budget
Distribution
&
Discussion
March
Budget
Committe
Review
April
Budget
Committee
Review
May
Conclude
Budget and
Prepare for
Council
Review
June Council
Budget Review
& CIP Budget
Adoption
Proposed budget
Departmental budget presentation/Final
requests review and adoption
Apr.–May 1 July 2025
Jan.–Mar. June
Budget Committee Fiscal year begins
Meetings
23 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

PROPOSED FISCAL YEAR 2026-27
CITYWIDE - ALL FUND REVENUE | EXPENDITURE
Categories
General
Fund
General Fund
Reserves
Non
Governmental
Funds Water Fund
Wastewater
Fund
Special
Revenue
Funds
Assessment
District Total
Estimated Beginning Balance
Total Proposed Revenue
5,238,097
15,622,473
4,845,115
170,000
1,481,444
58,900
2,359,173
4,476,583
2,124,177
6,992,336
1,920,159
4,040,702
34,915
94,970
18,003,080
31,455,964
Total Proposed Expenditures 16,582,911 373,300 940,126 4,543,433 6,368,812 2,199,667 106,365 31,114,614 Net Budgetary Surplus/(Deficit)
Addition/(Uses) of Reserves
(960,438)
(960,438)
(203,300)
(203,300)
(881,226)
(881,226)
(66,850)
(66,850)
623,524
623,524
1,841,035
1,841,035
(11,395)
(11,395)
341,350
341,350
Estimated Ending Balance 4,277,659 4,641,815 600,218 2,292,323 2,747,701 3,761,194 23,520 18,344,430 General Fund
Special Revenue Fund
Wastewater Fund
Water Fund
General Fund Reserves
Non-Governmental Funds
Assessment District
$106,365
$940,126
$373,300
$4,543,433
$6,368,812
$2,199,667
$16,582,911
$94,970
$58,900
$170,000
$4,476,583
$6,992,336
$4,040,702
$15,622,473

0.0 M 2.0 M 4.0 M 6.0 M 8.0 M 10.0 M 12.0 M 14.0 M 16.0 M 18.0 M Revenue Expenses
24 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT
Proposed FY26-27
Citywide Transfers To | From
Agenda Item Number 8

General Fund
100
$184,000
Tree Replacement
Fund 120
$4,000
Vehicle Abatement
125
$15,000
Measure M Parks
202
$45,000
Supplemental Law
Enforcement Grant
209
$120,000
Water Capital Fund
501
$791,850
Water Ops Fund
500
$375,966
Wastewater Capital
Fund
511
$864,664
Wastewater Ops Fund
510
$583,080
General Capital
Projects Fund
700
$8,072,573
Building Facilities &
Infrastructure
103
$365,000
Flood Mitigation FUn
127
$896,026
Gas Tax Fund
200
$150,000
Measure M Parks Fund
202
$185,000
Traffic Impact Fee
Fund
213
$277,910
Road Maintenance
Road (SB1) Fund
217
$241,619
Go Sonoma Fund
241
$150,000
Transportation Grants
Fund
211
$823,761
Water Connection
Fund
512
$415,884
Wastewater
Connection Fund
512
$281,584
Grant
(Unsecured)
216
$3,860,457
Proposed FY26-27
Citywide Transfers To | From
Transfers From
Transfers To
Transfers From
Transfers To
General Fund
100
$184,000
–
Tree Replacement
Fund 120
$4,000
Vehicle Abatement
125
$15,000
Measure M Parks
202
$45,000
Supplemental Law
Enforcement Grant
209
$120,000
Water Capital Fund
501
$791,850
Water Ops Fund
500
$375,966
Wastewater Capital
Fund
511
$864,664
Wastewater Ops Fund
510
$583,080
General Capital
Projects Fund
700
$8,072,573
General Fund
(Measure U)
100
$1,122,800
General Fund
(Measure U)
100
$1,122,800
Building Facilities &
Infrastructure
103
$365,000
Flood Mitigation FUn
127
$896,026
Gas Tax Fund
200
$150,000
Measure M Parks Fund
202
$185,000
Traffic Impact Fee
Fund
213
$277,910
Road Maintenance
Road (SB1) Fund
217
$241,619
Go Sonoma Fund
241
$150,000
Transportation Grants
Fund
211
$823,761
Water Connection
Fund
512
$415,884
Wastewater
Connection Fund
512
$281,584
Grant
(Unsecured)
216
$3,860,457
25 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8 DRAFT

GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award

PRESENTED TO
City of Sebastopol
California
For the Fiscal Year Beginning
July 01, 2025
Executive Director
26 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Citizens of
Sebastopol
Council
Meeting
Municipal Code
Public Record
City Council
Mary Gourley
City Manager
Alex Mog
City Attorney
Contract
Vacant
Assistant City Mgr
City Clerk
Election
Information
Steve Brown
(Contract)
Building Official
Jane Riley
(Contract)
Planning Director
Ana Kwong
Administrative
Services Director
Sean McDonagh
Police Chief
Planning
Advance
Planning
Economic
Development
Building/Code
Enforcement
Contractor s
License
Disability
Access
Information
Technology
(Consultant)
Budget
Payroll &
Accounting
Utility
Billing
Human
Resources
(Consultant)
Business
License
Parks Planning
& Development
Consultants
Programs
Consultant
Water
Treatment
Project
Inspection
Services
Wastewater
Collection &
Pumping
Stormwater
Maintenance
Street
Maintenance &
Sidewalk
Engineering
Capital Projects
(Consultants)
Facilities (Park
& Pool)
Maintenance
Crime
Preventions
Investigations
Patrol
Unit
Dispatcher &
Records
Animal
Control
Permit &
Insurance
Processing
Public
Art
Climate
Action
Oriana Hart
Public Works Director
Development
Review
City Organization
FY26-27 Proposed Budget
City Wide Organization Chart by Function
City Organization
27 Proposed Budget
City Wide Organization Chart by Function
Citizens of
Sebastopol
Council
Meeting
Municipal Code
Public Record
City Council
Mary Gourley
City Manager
Alex Mog
City Attorney
Contract
Vacant
Assistant City Mgr
City Clerk
Election
Information
Steve Brown
(Contract)
Building Official
Jane Riley
(Contract)
Planning Director
Ana Kwong
Administrative
Services Director
Sean McDonagh
Police Chief
Planning
Advance
Planning
Economic
Development
Building/Code
Enforcement
Contractor’s
License
Disability
Access
Information
Technology
(Consultant)
Budget
Payroll &
Accounting
Utility
Billing
Human
Resources
(Consultant)
Business
License
Parks Planning
& Development
Consultants
Programs
Consultant
Water
Treatment
Project
Inspection
Services
Wastewater
Collection &
Pumping
Stormwater
Maintenance
Street
Maintenance &
Sidewalk
Engineering
Capital Projects
(Consultants)
Facilities (Park
& Pool)
Maintenance
Crime
Preventions
Investigations
Patrol
Unit
Dispatcher &
Records
Animal
Control
Permit &
Insurance
Processing
Public
Art
Climate
Action
Oriana Hart
Public Works Director
Development
Review
27 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT

Citizens of
Sebastopol
Council
Meeting
Public Record
Municipal
Code
City Council
Mary Gourley
City Manager
Alex Mog
City Attorney
Contract
Vacant
Assistant City Mgr
City Clerk
Election
Information
Steve Brown
(Contract)
Building Official
Jane Riley
(Contract)
Planning Director
Ana Kwong
Administrative
Services Director
Oriana Hart
Public Works
Director
Sean McDonagh
Police Chief
Associate
Planner
(1)
Permit
Technician
(1)
Accountant/
Analyst (Conf)
(1)
Accountant
(1)
Administrative
Technician
(1)
Police CS &
Evidence
Technician
(1)
WW/Sanitary
Operator
(1)
Mtn Worker I (2)
Mtn Worker II (2)
Sr. Mtn Worker
(1)
Administrative
Technician
(1)
Sr. Parks/Facilities
Mtn Worker III
(1)
Police Officers
(9)
Police Support
Services Mgr (1)
Dispatchers (5)
Dispatch Per Diem
(2)
Water
Operator
(1)
Engineering
Technician
(1)
Police Lieutenant
(1)
Administrative
Technician
(1)
Erik Billing
PW Operations
Supervisors
Police Sergeants
(4)
Police Reserve
Program
(1)
Maintenance
Assistant
(3)
Citizens of
Sebastopol
City Wide Organization Chart by Allocated Position City Wide Organization Chart by Allocated Position Council
Meeting
Public Record
Municipal
Code
City Council
Mary Gourley
City Manager
Alex Mog
City Attorney
Contract
Vacant
Assistant City Mgr
City Clerk
Election
Information
Steve Brown
(Contract)
Building Official
Jane Riley
(Contract)
Planning Director
Ana Kwong
Administrative
Services Director
Oriana Hart
Public Works
Director
Sean McDonagh
Police Chief
Associate
Planner
(1)
Permit
Technician
(1)
Accountant/
Analyst (Conf)
(1)
Accountant
(1)
Administrative
Technician
(1)
Police CS &
Evidence
Technician
(1)
WW/Sanitary
Operator
(1)
Mtn Worker I (2)
Mtn Worker II (2)
Sr. Mtn Worker
(1)
Administrative
Technician
(1)
Sr. Parks/Facilities
Mtn Worker III
(1)
Police Officers
(9)
Police Support
Services Mgr (1)
Dispatchers (5)
Dispatch Per Diem
(2)
Water
Operator
(1)
Engineering
Technician
(1)
Police Lieutenant
(1)
Administrative
Technician
(1)
Erik Billing
PW Operations
Supervisors
Police Sergeants
(4)
Police Reserve
Program
(1)
Maintenance
Assistant
(3)
City Organization
FY26-27 Proposed Budget
City Organization
27 Proposed Budget
28 Agenda Item Number 8 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

CITY OF SEBASTOPOL

FULL-TIME / PART-TIME EQUIVALENT BY FUNCTION

LAST FIVE FISCAL YEARS
Function | Department 2023 2024
As of June 30,
2025 2026 2027
General Government
City Council
Administrative
Administrative Services (Finance)
Public Safety
Police Protection
Police Protection - Reserves/Volunteers

6.00 2.00

4.00 22.00

3.00 6.00

2.00 4.00

21.00 2.00

5.00 2.00

4.00 22.00
-

5.00 2.00

4.00 22.00
-

5.00 2.00

4.00 24.00

1.00 Fire Protection
Fire Protection - Volunteers
Municipal Development & Infrastructure Services
Planning
Building Inspection
Public Works

3.50 30.00

3.00 2.00

14.00 3.50

31.00 3.00

1.50 13.75

3.50 30.00

3.00 1.50

15.00 -
-

3.00 2.00

15.00 -
-

3.00 2.00

15.00 Total 89.50 87.75 86.00 53.00 56.00
General Government,

11.00 , 19%
Public Safety - Police,
Planning | Building | Public
Works, 20.00 , 36%

FULL TIME / PART TIME EQUIVALENT BY FUNCTION
FY 2026-27

25.00 , 45%
29 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

FULL TIME (FTE) STAFFING SUMMARY (AUTHORIZED)
Department | Position
FY 2025-26
Adopted Add Delete Adjustment
FY 2026-27
Proposed
City Council
Council Members
Total
5 5 0 0 0
5 5
City Manager|Assistant City Manager|City Clerk
City Manager
Assistant City Manager |City Clerk
Total
1 1
2 0 0 0
1 1
2 City Attorney
City Attorney (Contracted) 0 0
Administrative Services (Finance)
Administrative Services Director
Accountant/Analyst (Conf)
Accountant
Administrative Technician
Total
1 1
1 1
4 0 0 0
1 1
1 1
4 Building Inspection
Building Official
Administrative Technician 2
Total
1 1
2 0 0 0
1 1
2 Planning
Planning Director
Associate Planner
Permit Technician
Total
1 1
1 3 0 0 0
1 1
1 3
Public Works
Public Works Director
Public Works Operations Supervisor
Administrative Technician 1
Engineer Technician 2
Water System Treatment Operator
Sanitary Sewer System Operator
Senior Maintenance Worker
Senior Parks & Facilities/Maintenance Worker III
Maintenance Worker II
Maintenance Worker I
Maintenance Assistant
Maintenance Assistant (FROZEN)
Total
1 1
1 1
1 1
1 1
2 2
2 1
15 0 0 0
1 1
1 1
1 1
1 1
2 2
2 1
15 Police Services
Police Chief
Lieutenant
Sergeants
Officers
Officer (FROZEN)
Support Services Manager
Dispatchers
Dispatchers Per Diem
Community Services & Evidence Technician
Reserves/Volunteers
Total
1 1
4 8
1 1
5 0
1 0
22 2
2 0
1 1
1 1
4 8
1 1
5 2
1 1
25 Grand Total 53 2 0 1 56
30 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

STATISTICS
Date of Incorporation 1902
Form of Government Council/City Manager
Estimated Population as of January 1 2025 (most recent available data) 7,367 Area in Square Miles 1.853
Police Protection
Sworn Police Officers 14
Civilian Employees 7
Calls for Service/Incidents (2025 Calendar Year) 18,798 Arrests (2025 Calendar Year) 314
Water and Sewer Utility
Active Residential Accounts 2,509
Active Commerical Accounts 451
Average Daily Water Consumption (2025) 775,821
Ground Storage Capacity (gallons) 0- no elevated tanks
Elevated Storage Capactiy (gallons) 7.5
Ground Water Production Capacity (gallons per day) 3,033,600 Pump Capacity (gallons per minute) 2,107
Waste Water Lift Station Capacity (gallons per day) 3,456,000 Building Permits
Residential Building Permits (2025 Calendar Year) 401
Residential Assessed Valuation 48,684,716
Commerical Building Permits 54
Commercial Assessed Valuation 3,283,243
31 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Description
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget

OPERATING REVENUE
Property Tax 3,642,556 3,639,105 3,734,475 3,734,475 3,809,165 170,060 4.7% Real Property Transfer Tax 62,203 50,000 50,000 50,000 54,000 4,000 8.0% Sales Taxes 5,015,507 6,130,700 6,067,200 5,974,000 6,139,000 8,300 0.1% User Taxes 925,705 962,050 962,050 962,050 966,400 4,350 0.5% Transient Occupancy Tax 480,263 534,500 534,500 534,500 539,845 5,345 1.0% Franchise Fees 490,118 530,000 522,000 522,000 593,250 63,250 11.9% Licenses & Permits 676,253 1,244,000 1,244,000 1,244,000 1,144,000 (100,000) -8.0% Fines & Special Assessments 70,935 77,300 77,300 77,300 79,135 1,835 2.4% Intergovernmental Revenues 27,724 20,200 20,200 20,200 20,200 - 0.0% Interest & Rents 166,399 157,450 157,450 157,450 143,520 (13,930) -8.8% Charges for Services 182,375 162,300 153,065 153,065 163,600 1,300 0.8% Miscellaneous Revenue 393,335 110,790 106,790 106,790 159,400 48,610 43.9% Cost Allocation Plan 1,761,797 1,796,323 1,796,323 1,796,323 1,626,958 (169,365) -9.4% Transfers In 209,622 275,000 275,000 275,000 184,000 (91,000) -33.1% TOTAL REVENUES 14,104,792 15,689,718 15,700,353 15,607,153 15,622,473 (67,245) -0.4% OPERATING EXPENDITURE - By Department
City Council 176,804 183,214 165,951 165,952 194,107 10,893 5.9% City Manager 827,312 581,282 292,508 292,508 614,996 33,714 5.8% City Attorney 646,785 643,750 643,750 500,000 593,750 (50,000) -7.8% Assistant City Manager | City Clerk 457,159 470,818 478,180 478,180 428,618 (42,200) -9.0% Administrative Services (Finance) 1,385,796 1,466,539 1,452,124 1,457,419 1,529,943 63,404 4.3% Planning 657,815 701,666 652,812 650,291 781,203 79,537 11.3% Building 303,081 437,909 354,908 274,908 431,126 (6,783) -1.5% Fire & Prevention 1,492,276 1,247,640 1,247,640 1,258,365 1,292,820 45,180 3.6% Police 5,123,538 5,767,329 5,775,329 5,691,619 6,114,895 347,566 6.0% Public Works 2,298,834 2,650,318 2,650,318 2,589,463 2,714,201 63,883 2.4% Senior Center 42,620 47,650 47,650 47,650 57,655 10,005 21.0% Community Center 172,309 164,202 164,201 164,201 147,059 (17,143) -10.4% Ives Pool 212,031 225,761 218,781 214,447 259,483 33,722 14.9% Non Departmental 97,126 146,940 146,940 146,940 149,500 2,560 1.7% Debt Service Payments 269,979 150,755 150,755 150,755 150,755 - 0.0% Transfers Out 300,000 800,000 800,000 290,000 1,122,800 322,800 40.4% TOTAL EXPENDITURES 14,463,465 15,685,773 15,241,847 14,372,698 16,582,911 897,138 5.7% Net General Fund Surplus/(Deficit) (358,673) 3,945 458,506 1,234,455 (960,438) Beginning Unassigned Fund Balance 4,392,757 4,003,642 4,003,642 4,003,642 5,238,097 Ending Unassigned Fund Balance 4,003,642 4,007,587 4,462,148 5,238,097 4,277,659 Actual Reserve Level 27.7% 25.5% 29.3% 36.4% 25.8%

RESERVE LEVEL
Minimum-15% 2,169,520 2,352,866 2,286,277 2,155,905 2,487,437 Maximum-20% 2,892,693 3,137,155 3,048,369 2,874,540 3,316,582

GENERAL FUND
FY 26-27 PROPOSED BUDGET
32 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8
Revenue Categories
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
3000 - Property Tax Secured / Unsecured 2,650,054 2,626,755 2,679,290 2,679,290 2,732,876 106,121 4.0% 3002 - Real Property Transfer Tax 62,203 50,000 50,000 50,000 54,000 4,000 8.0% 3004 - Property Tax in Lieu of VLF 992,502 1,012,350 1,055,185 1,055,185 1,076,289 63,939 6.3% Property Tax 3,704,759 3,689,105 3,784,475 3,784,475 3,863,165 174,060 4.7% 3010 - Sales Tax-Bradley Burn 2,248,299 2,212,000 2,188,000 2,156,000 2,200,000 -12,000 -0.5% 3011 - Sales Tax-1/4 cent (T) 763,260 772,000 755,000 749,000 766,000 -6,000 -0.8% 3012 - Sales Tax-1/2 cent (Q) 1,529,446 1,544,000 1,510,000 1,498,000 1,532,000 -12,000 -0.8% 3018 - Sales Tax-1/2 cent (U) 370,737 1,500,000 1,510,000 1,466,000 1,532,000 32,000 2.1% 3014 - Sales Tax-Prop 172 103,766 102,700 104,200 105,000 109,000 6,300 6.1% Sales Taxes 5,015,507 6,130,700 6,067,200 5,974,000 6,139,000 8,300 0.1% 3020 - Transient Occupancy Tax 480,263 534,500 534,500 534,500 539,845 5,345 1.0% -0 0.0%
3050 - Garbage Franchise 302,261 330,000 330,000 330,000 401,250 71,250 21.6% 3051 - PG&E Franchise 121,902 125,000 125,000 125,000 125,000 -0 0.0% 3052 - Cable TV Franchise 65,955 75,000 67,000 67,000 67,000 -8,000 -10.7% Franchise Fees 490,118 530,000 522,000 522,000 593,250 63,250 11.9% 3055 - Vehicle in lieu Tax 11,862 12,500 12,500 12,500 12,500 -0 0.0% 3056 - UUT PG&E 488,518 494,100 494,100 494,100 496,920 2,820 0.6% 3057 - UUT-Sonoma Clean Power 122,164 129,150 129,150 129,150 124,230 -4,920 -3.8% 3058 - UUT-Garbage 98,326 108,200 108,200 108,200 133,750 25,550 23.6% 3059 - UUT-Cable 71,201 77,000 77,000 77,000 68,500 -8,500 -11.0% 3060 - UUT-General 132,562 140,600 140,600 140,600 130,000 -10,600 -7.5% 3061 - UUT-(AB-1717) 1,072 500 500 500 500 -0 0.0%
User Taxes 925,705 962,050 962,050 962,050 966,400 4,350 0.5% 3101 - Business License 139,028 140,000 140,000 140,000 140,000 -0 0.0% 3102 - Business License-Late Fees 4,399 4,000 4,000 4,000 4,000 -0 0.0% 3103 - Building Permits 532,826 1,100,000 1,100,000 1,100,000 1,000,000 -100,000 -9.1% Licenses & Permits 676,253 1,244,000 1,244,000 1,244,000 1,144,000 -100,000 -8.0% 3105 - Vehicle/ Criminal Code Fines 14,643 12,500 12,500 12,500 15,000 2,500 20.0% 3106 - Parking Fines 14,278 18,000 18,000 18,000 15,000 -3,000 -16.7% 3107 - RBS Training Fees 14,200 14,800 14,800 14,800 14,800 -0 0.0% 3110 - Business License - DSA 70% $1 5,213 5,500 5,500 5,500 5,000 -500 -9.1% 3202 - State Mandated Cost Reimb 22,602 26,500 26,500 26,500 29,335 2,835 10.7% Fines & Special Assessments 70,935 77,300 77,300 77,300 79,135 1,835 2.4% 3203 - POST Reimb 32 -0 -0 -0 -0 -0 0.0%
3204 - Casino Mitigation 20,192 20,200 20,200 20,200 20,200 -0 0.0% 3206 - County Grant 7,500 -0 -0 -0 -0 -0 0.0%
3207 - State Grant -0 -0 -0 -0 -0 -0 0.0%
3209 - Federal Grant -0 -0 -0 -0 -0 -0 0.0%
Intergovernmental Revenues 27,724 20,200 20,200 20,200 20,200 -0 0.0% 3300 - Interest Income 118,282 100,000 100,000 100,000 82,000 -18,000 -18.0% 3308 - Interest Income- FMV -18,421 -0 -0 -0 -0 -0 0.0% 3301 - Cell Tower Lease Rental 37,540 44,300 44,300 44,300 48,370 4,070 9.2% 3302 - City Property Rental - Little League 4,396 3,150 3,150 3,150 3,150 -0 0.0% 3304 - City Property Rental - Parking Space 430 500 500 500 500 -0 0.0% 3305 - City Property Rental - Palm Ave 3,500 2,500 2,500 2,500 2,500 -0 0.0% 3390 - Lease Interest Income 9,422 -0 -0 -0 -0 -0 0.0%
3401 - Plaza and Special Event Fees 11,250 7,000 7,000 7,000 7,000 -0 0.0% Interest & Rents 166,399 157,450 157,450 157,450 143,520 -13,930 -8.8%

GENERAL FUND REVENUES DETAILED
FY 26-27 PROPOSED BUDGET
33 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

GENERAL FUND REVENUES DETAILED
FY 26-27 PROPOSED BUDGET
Revenue Categories
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
2,000 2,000
7,000 7,000
40,000 40,000
38,000 38,000
24,000 24,000
1,200 1,200
2,000 2,000
25,500 25,500
1,800 1,800
2,000 2,000
-0 -0
1,565 1,565
8,000 8,000
2,000
7,000
50,000
35,000
23,000
-0
7,500
26,000
2,000
1,200
-0
2,000
7,900
-0
-0
10,000
-3,000
-7,000
-2,000
-0
8,000
200
-800
-0
-4,000
-100
3404 - Credit Card Transaction Fee 1,934 2,000 0.0%
3405 - Finance Fee 6,486 7,000 0.0%
3425 - Fire Dept Fees 68,125 40,000 25.0%
3426 - Planning Fees 35,721 38,000 -7.9%
3441 - Encroachment Permits Fee 26,540 30,000 -23.3%
3442 - Grading Permit Fee 1,130 2,000 -100.0%
3445 - Public Works Services 2,053 7,500 0.0%
3502 - Police Services 25,494 18,000 44.4%
3504 - Impounded Vehicle Release Fee 2,003 1,800 11.1%
3505 - Police Reports Copy Fee 1,545 2,000 -40.0%
3506 - Police False Alarms Fee 60 -0 0.0%
3507 - Police OT Reimbursement 2,964 6,000 -66.7%
3615 - Solar Payback 8,320 8,000 -1.3%
Charges for Services 182,375 162,300 153,065 153,065
-0 -0
500 500
3,000 3,000
2,000 2,000
15,300 15,300
85,990 85,990
163,600
-0
7,100
3,000
51,500
15,300
82,500
1,300
-0
6,600
2,500
51,000
-0
-11,490

0.8%
3801 - Sales of Surplus Equipment 870 -0 0.0%
3804 - Insurance Reimbursement 39,973 500 1320.0%
3805 - Miscellaneous Income 830 500 500.0%
3806 - Donations & Contributions 253,000 500 10200.0%
3807 - Rebates 17,332 15,300 0.0%
3810 - Pool Expense Reimbursement 81,331 93,990 -12.2%
Miscellaneous Revenue 393,335 110,790 106,790 106,790
1,796,323 1,796,323
275,000 275,000
159,400
1,626,958
184,000
48,610
-169,365
-91,000

43.9%
3998 - Cost Allocation Plan 1,761,797 1,796,323 -9.4%
3999 - Transfers In 209,622 275,000 -33.1%
Total Revenue 14,104,792 15,689,718 15,700,353 15,607,153 15,622,473 -67,245 -0.4% 34 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

GENERAL FUND
FY26-27 PROPOSED TRANSFERS SCHEDULE
Description
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
-
14,000 14,000
4,000 4,000
500 500
15,000 15,000
65,000 65,000
- -
175,000 175,000
1,500 1,500
- -

TRANSFERS IN/(OUT)
Transfer in
From Building, Facilities & Infra Reserve (Fund 103) 41,400 - - 0.0% From Equipment, Technology & Vehicle Reserve (Fund 104) - 14,000 - (14,000) -100.0% From Tree Replacement (Fund 120) - 4,000 4,000 - 0.0%
From Permit Technology Fund (Fund 122) - 500 - (500) -100.0% From Vehicle Abatement (Fund 125) 4,500 15,000 15,000 - 0.0% From Measure M Parks (Fund 202) - 65,000 45,000 (20,000) -30.8% From Inclusionary Housing (Fund 205) 22,000 - - - 0.0%
From Police Grant (Fund 209) 120,000 175,000 120,000 (55,000) -31.4% From CDBG (Fund 206) - 1,500 - (1,500) -100.0%
From Measure H (Fund 248) 238,051 - - - 0.0%
3999 - Transfers In 425,951 275,000 275,000 275,000 184,000 -91,000 -33.1% (800,000)
(120,000)
(35,000)
(85,000)
(50,000)
- -
Transfer out
To General Capital Project (Fund 700) (150,000) (800,000) (612,800) 187,200 -23.4% 0520-22.09 Citywide Pavement Repairs and Repaving Program:

Digouts and Repairs (80,000)
0521-25.05 Citywide Pavement Repairs and Repaving
Program:Pavement Improvements FY 25-26 (315,000)
1001-25.03 Corpyard Fuel Filling Station Upgrade -
1002-25.04 Police Station Emergency Generator and Electrical Improvements (115,000)
Unallocated CIP Project - TBD -
To Equipment, Technology & Vehicle (Fund 104) (150,000) - - - 0.0% 4999 - Transfers Out (300,000) (800,000) (800,000) (290,000) (1,122,800) (322,800) 40.4% TOTAL NET TRANSFERS 125,951 (525,000) (525,000) (15,000) (938,800) 35 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT
Proposed FY26-27
General Fund Two-Year Financial Position

ESTIMATED YEAR

END REVENUE
$15,607,153

ESTIMATED YEAR

END EXPENDITURES
$14,372,698

PROJECTED

SURPLUS
$1,234,455
FY2025-26

PROPOSED

EXPENDITURES
$16,582,911

PROJECTED

REVENUE
$15,622,473
FY2026-27

DEFICIT
($960,438)

COMBINED OVER

TWO FISCAL YEARS

THE RESULT IS A

SURPLUS OF
$274,017
minus
minus
equal to
equal to
Revenues remain relatively flat (~$67K)
Police Department cost increased by
(~$348K) due to labor contract, rising
pension, insurance cost and animal
contract
Planning costs increase by (~$79.5K)
Agenda Item Number 8

ESTIMATED YEAR

END REVENUE
$15,607,153

ESTIMATED YEAR

END EXPENDITURES
$14,372,698

PROJECTED

SURPLUS
$1,234,455

PROPOSED

EXPENDITURES
$16,582,911

PROJECTED

REVENUE
$15,622,473

DEFICIT
($960,438)

COMBINED OVER

TWO FISCAL YEARS

THE RESULT IS A

SURPLUS OF
$274,017
Proposed FY26-27
General Fund Two-Year Financial Position
•
•
•
due to reduction in cost reimbursement
• Public Works costs increase by (~$64K)
due to capital outlay (vehicle purchase
and park village cabin stair replacement)
• Ives Pool costs increase by (~$34K) due
to capital out (pool surfacing, solar cell
replacement, building repairs due to
rotten beam and siding)
• Deferred pavement projects carried
forward to this fiscal year plus new
allocation per policy for net increase of
(~$323K)
• Primarily one-time savings, not ongoing
• Slight shortfall in revenues, mainly sales tax (~$80K) • Staff vacancies and related salary/benefit savings
across departments (~$550K)
• Deferred pavement projects carried forward to next
fiscal year (~$510K)
• Lower-than-budgeted operating and contract costs
(~$25K–$50K)
• Lower than budgeted in legal cost (~$140K)
36 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT
Proposed FY26-27
Measure U Overview
FY24-25 Actual
Revenue
$370,737
FY25-26 Projected
Revenue
$1,510,000
FY26-27 Projected
Revenue
$1,532,000
Citywide Pavement
Digouts & Repairs
$200,000
Citywide Pavement
Improvements
Allocated $350,000
$800,000
40% Policy
$148,295
40% Policy
$604,000
40% Policy
$612,800
Police Station EOC
$150,000
Corp Yard Fuel Filing
Station Upgrade
$85,000
Unallocated
$15,000
Revenue FY25-26 Adopted
Budget
$800,000
Citywide Pavement
Digouts & Repairs
$120,000
Citywide Pavement
Improvements
$35,000
Corp Yard Fuel Filing
Station Upgrade
$85,000
Police Station EOC
$50,000
Estimated Spending
by June 30, 2026
$290,000
FY26-27 Pavement
Program Project
$612,800 Total amount carryover
fund into FY26 27 to
complete projects
$510,000
-
-
=
FY25 26 Carryover Projects
$510,000
FY26-27 Pavement Program
$612,800
Grand Total = $1,122,800
Agenda Item Number 8
-

FY24 25 Actual
Revenue
$370,737
FY25 26 Projected
Revenue
$1,510,000
FY26 27 Projected
Revenue
$1,532,000
Citywide Pavement
Digouts & Repairs
$200,000
Citywide Pavement
Improvements
Allocated $350,000
$800,000
40% Policy
$148,295
40% Policy
$604,000
40% Policy
$612,800
Police Station EOC
$150,000
Corp Yard Fuel Filing
Station Upgrade
$85,000
Unallocated
$15,000
Citywide Pavement
Digouts & Repairs
$120,000
Citywide Pavement
Improvements
$35,000
Corp Yard Fuel Filing
Station Upgrade
$85,000
Police Station EOC
$50,000
FY26 27 Pavement
Program Project
$612,800 Total amount carryover
fund into FY26 27 to
complete projects
$510,000
FY25 26 Carryover Projects
$510,000
FY26 27 Pavement Program
$612,800
Grand Total $1,122,800
Proposed FY26-27
Measure U Overview
Note: From inception through the projected FY 2026–27 revenue, Measure U collections are estimated at $3,412,737. Under the 40% policy guideline, the allowable amount would be $1,365,095.

The currently budgeted allocation is $1,412,800, which exceeds the policy amount by $47,705, or approximately 3.5% above the policy threshold.
37 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

CITY COUNCIL
Incorporated in 1902, the City of Sebastopol operates under California's general law and is governed by a five-member City Council. The city follows a Council-Manager system, where the Council, elected at-large for four-year terms, is responsible for setting city-wide policies, goals, and overseeing the city’s operations through the City Manager.

The City Council has the authority to appoint key city officials, including the City Manager, City Attorney, and City Clerk. Regular Council meetings are held on the first and third Tuesday of each month, with special meetings called as needed. The Council also appoints a Mayor and Vice Mayor annually to lead the meetings and represent the city.

City Council Goals:

Goal 1: Community Vitality
Goal 2: Public Safety
Goal 3: Infrastructure
Goal 4: High Performance Organization
Goal 5: Long Term Financial Sustainability
Goal 6: Economic Development
38 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

DRAFT

EXPENSE
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages 18,300 18,000 18,000 18,000 37,500 19,500 108.3% Benefits 32,353 31,884 30,406 30,405 36,022 4,138 13.0% Contracted Services 59,229 57,900 47,800 47,800 65,000 7,100 12.3% Services & Supplies 13,475 12,280 12,746 12,746 13,605 1,325 10.8% Equipment Rental/Maintenance 2,108 2,460 2,460 2,460 2,500 40 1.6% Conference & Training Expense 14,798 12,700 12,700 12,700 12,700 - 0.0% Telecommunications 3,150 2,760 2,760 2,760 2,760 - 0.0% Council Objectives 10,062 14,400 8,250 8,250 10,400 (4,000) -27.8% Allocated Insurance 23,329 30,830 30,830 30,830 13,620 (17,210) -55.8% Total Expense 176,804 183,214 165,952 165,952 194,107 10,893 5.9%

SUMMARY - CITY COUNCIL
39 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

City Council
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 18,300 18,000 18,000 18,000 37,500 19,500 108.3% Total Salaries & Wages 18,300 18,000 18,000 18,000 37,500 19,500 108.3% Benefits
4101 - Health in Lieu 3,166 - - - - - 0.0%
4105 - Medicare & Fica 1,400 1,377 1,377 1,377 2,869 1,492 108.4% 4130 - Health Insurance 23,205 24,279 24,279 24,190 28,061 3,782 15.6% 4150 - Dental Insurance 3,845 5,142 5,142 4,106 4,108 (1,034) -20.1% 4151 - Vision Insurance 405 506 506 405 404 (102) -20.2% 4183 - EAP (Employee Asst Prog) 170 175 175 183 175 - 0.0% 4184 - Life Insurance 162 405 405 144 405 - 0.0%
4189 -Benefit Savings - - (1,478) - - - 0.0%
Total Benefits 32,353 31,884 30,406 30,405 36,022 4,138 13.0% Contracted Services
4210 - Professional Contract Services 54,146 54,400 44,300 44,300 57,500 3,100 5.7% 4212 - Internet & Network /Technology Maint - - - - - - 0.0% 4250 - Publications/Legal Notices 5,083 3,500 3,500 3,500 7,500 4,000 114.3% Total Contracted Services 59,229 57,900 47,800 47,800 65,000 7,100 12.3% Services & Supplies
4310 - Office Supplies 1,134 1,500 950 950 1,500 - 0.0% 4330 - Misc Supplies & Services 1,878 1,000 800 800 1,000 - 0.0% 4340 - Postage & Printing 45 50 - - - (50) -100.0%
4345 - Dues & Subscriptions 10,418 9,730 10,996 10,996 11,105 1,375 14.1% Total Services & Supplies 13,475 12,280 12,746 12,746 13,605 1,325 10.8% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 2,108 2,460 2,460 2,460 2,500 40 1.6% Total Equipment Rental/Maintenance 2,108 2,460 2,460 2,460 2,500 40 1.6% Conference & Training Expense
4510 - Conference & Training 2,650 3,250 3,250 3,250 3,250 - 0.0% 4515 - Meetings & Travel 12,148 9,450 9,450 9,450 9,450 - 0.0% Total Conference & Training Expense 14,798 12,700 12,700 12,700 12,700 - 0.0% Telecommunications
4750 - Telecommunications 3,150 2,760 2,760 2,760 2,760 - 0.0% Total Telecommunications 3,150 2,760 2,760 2,760 2,760 - 0.0% Council Objectives
4800 - Council Approved Intiatives - - - - - - 0.0%
4820 - Community Grants Program - - - - - - 0.0%
4890 - Other Community Support 10,062 14,400 8,250 8,250 10,400 (4,000) -27.8% Total Council Objectives 10,062 14,400 8,250 8,250 10,400 (4,000) -27.8% Allocated Insurance
4996 - Allocated Liability Insurance 21,584 28,945 28,945 28,945 12,020 (16,925) -58.5% 4997 - Allocated Wrkrs Comp Insurance 1,745 1,885 1,885 1,885 1,600 (285) -15.1% Total Allocated Insurance 23,329 30,830 30,830 30,830 13,620 (17,210) -55.8% Total Operation 176,804 183,214 165,952 165,952 194,107 10,893 5.9% 40 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

City Council
Object Details
Object - Category Line Item Description
Worksheet
Unit Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
Grand Total 94,443 52 104,465
4210 - Professional Contract Services
4210 - Professional Contract Services Closed Captioning (Average $1,800 per month) 21,600 1 21,600 21,600 4210 - Professional Contract Services
Videographer - PCA (Average 6 hours for 1 tech x 28 meetings @100/hour) 16,800 1 16,800 14,300
4210 - Professional Contract Services
Videographer - Cody (Average 8 hours for 1 tech x 28 meetings @ $75/hour) 12,600 1 12,600 16,800
4210 - Professional Contract Services Videographer (Video Editing for Zoom Bombing @100/hour) 1,500 1 1,500 1,700 4210 - Professional Contract Services City Council Goal Setting Consulting Services 5,000 1 5,000 - Total 4210 - Professional Contract Services 57,500 5 57,500 54,400 4250 - Publications/Legal Notices
4250 - Publications/Legal Notices Legal Ads & Public Hearing Notices 7,500 1 7,500 3,500 Total 4250 - Publications/Legal Notices 7,500 1 7,500 3,500 4310 - Office Supplies
4310 - Office Supplies
Misc Routine Supplies (Plagues, Record Retention Boxes, Tapes for label) 1,000 1 1,000 1,000
4310 - Office Supplies Paper Allocation 500 1 500 500
Total 4310 - Office Supplies 1,500 2 1,500 1,500
4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Plaque & CC Business Cards 1,000 1 1,000 1,000 Total 4330 - Misc Supplies & Services 1,000 1 1,000 1,000 4345 - Dues & Subscriptions
4345 - Dues & Subscriptions Association of Bay Area Govt (ABAG) 3,600 1 3,600 3,000 4345 - Dues & Subscriptions League of California Cities 5,200 1 5,200 5,200 4345 - Dues & Subscriptions Chamber of Commerce 250 1 250 250 4345 - Dues & Subscriptions Sister Cities International 155 1 155 155 4345 - Dues & Subscriptions Main Street America 500 1 500 - 4345 - Dues & Subscriptions Dropbox 125 1 125 125
4345 - Dues & Subscriptions Zoom Large Meeting (1 Seat + Large Meeting) 700 1 700 700 4345 - Dues & Subscriptions Adobe Programs 288 2 575 300 Total 4345 - Dues & Subscriptions 10,818 9 11,105 9,730 4510 - Conference & Training
4510 - Conference & Training
League of California Cities Conferences Registration (Any Oct/Jan) 650 5 3,250 3,250
Total 4510 - Conference & Training 650 5 3,250 3,250
4515 - Meetings & Travel
League of California Cities Conferences
Air/Hotel/Transportation (Mileage Reimbursement) 1,350 5 6,750 6,750 4515 - Meetings & Travel M&C Bi-Monthly Meeting ($65 x 5 x 6) 325 6 1,950 1,950 4515 - Meetings & Travel M&C Meeting Supplies 750 1 750 750 Total 4515 - Meetings & Travel 2,425 12 9,450 9,450
4750 - Telecommunications
4750 - Telecommunications Internet Service (Shared) 1,860 1 1,860 1,860 4750 - Telecommunications Vimeo Annual Fee 780 1 780 780 4750 - Telecommunications Main Fax Line (Shared) 10 12 120 120 Total 4750 - Telecommunications 2,650 14 2,760 2,760
4890 - Other Community Support
4890 - Other Community Support M&C Clerk Position Share Cost 2,700 1 2,700 2,700 4890 - Other Community Support Shuttle Fare 6,000 1 6,000 10,000 4890 - Other Community Support Community First Credit Union Covid Loan Default 1,700 1 1,700 1,700 Total 4890 - Other Community Support 10,400 3 10,400 14,400 41 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

CITY MANAGER
Mission Statement
The City Manager is responsible for implementing the City Council’s goals and directives. This includes overseeing the implementation of policies related to city operations, budget management, personnel, and public communications. The City Manager also advises the City Council on all matters related to the city’s operations and ensures the smooth functioning of the city’s day-to-day activities.

City Manager

1.00 FTE
Assistant
City
Manager
Administrative
Services
(Finance)
Building Planning Police Public Works
Major Accomplishments in 2025-26
 Completion of Labor Negotiations with Two Bargaining Units (SPOA – Sebastopol Police Officer Association and SEIU – Service Employee International Union)  Successfully transitioned Fire Department services to the Gold Ridge Fire Protection District.  Recruited and hired a new Public Works Director.
 Successfully established the Enterprise Fund Oversight Committee and the Sebastopol Commons Building Committee.
 Led the City Council goal-setting process.

Goals and Objectives for 2026-27
Continue to support City Council in achieving its goals by focusing on priority projects and initiatives.

The goals include:
• Community Vitality
• Public Safety and Responding to Homelessness
• Infrastructure
• High Performance Organization
• Long-term Financial Sustainability
• Economic Development
42 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

DRAFT

EXPENSE
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages 380,695 240,630 50,800 50,800 289,884 49,254 20.5% Benefits 163,293 147,952 70,981 70,981 140,867 (7,085) -4.8% Contracted Services 214,900 110,500 96,250 96,250 75,500 (35,000) -31.7% Services & Supplies 21,247 21,735 18,532 18,532 27,560 5,825 26.8% Equipment Rental/Maintenance 3,233 3,360 4,020 4,020 4,140 780 23.2% Conference & Training Expense 828 4,700 390 390 4,525 (175) -3.7% Telecommunications 2,515 3,420 2,550 2,550 1,575 (1,845) -53.9% Allocated Insurance 40,599 48,985 48,985 48,985 70,945 21,960 44.8% Total Expense 827,310 581,282 292,508 292,508 614,996 33,714 5.8%

SUMMARY - CITY MANAGER
43 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

City Manager
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 195,531 245,000 245,000 40,800 284,884 39,884 16.3% 4011 - Salaries - Part-Time 1,414 5,000 10,000 10,000 5,000 - 0.0% 4023 - One Time Payment 183,750 - - - - - 0.0%
4090 - Vacancy Savings - (9,370) (204,200) - - 9,370 -100.0% Total Salaries & Wages 380,695 240,630 50,800 50,800 289,884 49,254 20.5% Benefits
4104 - Accrual in Lieu 45,879 - - - - - 0.0%
4105 - Medicare & Fica 6,245 3,553 3,553 737 4,131 578 16.3% 4106 - Vehicle Allowance 3,500 4,200 4,200 - - (4,200) -100.0% 4110 - CalPERS Employer Rate 24,502 30,821 30,821 5,304 35,838 5,017 16.3% 4111 - CalPERS UAL Cost 49,991 56,750 56,750 54,940 72,005 15,255 26.9% 4121 - Deferred Compensation 3,332 4,200 4,200 700 4,200 - 0.0% 4130 - Health Insurance 19,594 35,733 35,733 600 14,628 (21,105) -59.1% 4140 - Retiree Health Insurance OPEB 7,466 7,500 7,500 7,500 7,500 - 0.0% 4150 - Dental Insurance 1,612 3,487 3,487 600 1,027 (2,460) -70.5% 4151 - Vision Insurance 182 345 345 36 101 (244) -70.7% 4181 - Long Term Disability Insurance 653 795 795 300 795 - 0.0% 4182 - Short Term Disability Insurance 246 452 452 210 526 74 16.4% 4183 - EAP (Employee Asst Prog) 27 35 35 18 35 - 0.0%
4184 - Life Insurance 64 81 81 36 81 - 0.0%
4189 - Benefit Savings - - (76,971) - - - 0.0%
Total Benefits 163,293 147,952 70,981 70,981 140,867 (7,085) -4.8% Contracted Services
4210 - Professional Contract Services 214,900 75,500 61,250 61,250 75,500 - 0.0% 4212 - Internet & Network /Technology Maint - - - - - - 0.0% 4230 - Recruitment Services - 35,000 35,000 35,000 - (35,000) -100.0% Total Contracted Services 214,900 110,500 96,250 96,250 75,500 (35,000) -31.7% Services & Supplies
4310 - Office Supplies 250 250 500 500 250 - 0.0%
4330 - Misc Supplies & Services 11,416 10,050 9,675 9,675 17,050 7,000 69.7% 4345 - Dues & Subscriptions 9,581 11,435 8,357 8,357 10,260 (1,175) -10.3% 4351 - Computer Equip (under $10 K) - - - - - 0.0%
Total Services & Supplies 21,247 21,735 18,532 18,532 27,560 5,825 26.8% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 3,233 3,360 4,020 4,020 4,140 780 23.2% Total Equipment Rental/Maintenance 3,233 3,360 4,020 4,020 4,140 780 23.2% Conference & Training Expense
4510 - Conference & Training 384 1,375 - - 1,200 (175) -12.7% 4515 - Meetings & Travel 444 3,325 390 390 3,325 - 0.0% Total Conference & Training Expense 828 4,700 390 390 4,525 (175) -3.7% Telecommunications
4750 - Telecommunications 2,515 3,420 2,550 2,550 1,575 (1,845) -53.9% Total Telecommunications 2,515 3,420 2,550 2,550 1,575 (1,845) -53.9% Allocated Insurance
4996 - Allocated Liability Insurance 17,354 23,290 23,290 23,290 48,500 25,210 108.2% 4997 - Allocated Wrkrs Comp Insurance 23,245 25,695 25,695 25,695 22,445 (3,250) -12.6% Total Allocated Insurance 40,599 48,985 48,985 48,985 70,945 21,960 44.8% Total Operation 827,310 581,283 292,509 292,508 614,996 33,714 5.8% 44 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

City Manager
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
Grand Total 113,300 23 113,300
4210 - Professional Contract Services
4210 - Professional Contract Services Holly Hanson Contract - Routine 40,000 1 40,000 40,000 4210 - Professional Contract Services Holly Hanson Contract - Special Project 10,000 1 10,000 10,000 4210 - Professional Contract Services Homeless Count 500 1 500 500 4210 - Professional Contract Services Financial Forecast & Advisor Support 25,000 1 25,000 25,000 Total 4210 - Professional Contract Services 75,500 4 75,500 75,500 4230 - Recruitment
4230 - Recruitment City Manager Recruitment - - - 35,000 Total 4230 - Recruitment - - - 35,000
4310 - Office Supplies
4310 - Office Supplies Routine Supplies (Paper/Calendar/Business Cards) 250 1 250 250 Total 4310 - Office Supplies 250 1 250 250
4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Newsletter Distribution Service 4,050 1 4,050 4,050 4330 - Misc Supplies & Services Newsletter Content Creation Service 6,000 1 6,000 6,000 4330 - Misc Supplies & Services Ergonomic Support Equipment 7,000 1 7,000 - Total 4330 - Misc Supplies & Services 17,050 3 17,050 10,050 4345 - Dues & Subscriptions
4345 - Dues & Subscriptions RCPA Contribution 8,525 1 8,525 8,500 4345 - Dues & Subscriptions ERC (Employment Relation Const LCW Membership 900 1 900 900 4345 - Dues & Subscriptions ICMA (International City/County Mgmt Assoc) - - - 1,200 4345 - Dues & Subscriptions CCMF (California City Mgmt Foundation) 400 1 400 400 4345 - Dues & Subscriptions Adobe Subscription 300 1 300 300 4345 - Dues & Subscriptions Annual Zoom Account 135 1 135 135 Total 4345 - Dues & Subscriptions 10,260 5 10,260 11,435 4375-Equipment Rental/Maintenance
4375 - Equipment Rental/Maintenance Canon Desktop Printer Lease 1,140 1 1,140 900 4375 - Equipment Rental/Maintenance Canon Shared Copier Lease Cost 3,000 1 3,000 2,460 Total 4375-Equipment Rental/Maintenance 4,140 2 4,140 3,360 4510 - Conference & Training
4510 - Conference & Training ICMA Conference - 1 - 775
4510 - Conference & Training Annual Conference (League of California) 600 1 600 - 4510 - Conference & Training California City Manager Conference 600 1 600 600 Total 4510 - Conference & Training 1,200 3 1,200 1,375
4515 - Meetings & Travel
4515 - Meetings & Travel City Manager Conferences (Hotel/Airfare) 1,500 1 1,500 3,000 4515 - Meetings & Travel
Annual Conference (League of California)
Air/Hotel/Transporation 1,500 1 1,500 -
4515 - Meetings & Travel M&C Meetings Dinner 325 1 325 325 Total 4515 - Meetings & Travel 3,325 3 3,325 3,325
4750 - Telecommunications
4750 - Telecommunications Cell Phone Service - - - 600
4750 - Telecommunications Land Line Lease - - - 360
4750 - Telecommunications Fax Line Shared 75 1 75 60
4750 - Telecommunications Sonic Shared 1,500 1 1,500 2,400 Total 4750 - Telecommunications 1,575 2 1,575 3,420
45 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

CITY ATTORNEY
Mission Statement
The Office of the City Attorney provides timely, efficient and high-quality legal services, advice and support to the City Council, Board and Committees, and City staff related to the establishment, implementation, and enforcement of City policies. The City Attorney also evaluates and addresses legal issues arising out of the City’s decisions and activities to minimize the risk of liability.

Goals for FY 2026 2027
 Provide timely, solution-oriented legal guidance for key Council initiatives.  Support staff and Council in structuring agreements.
 Conduct a targeted review of the Municipal Code to identify outdated, redundant, or inconsistent provisions.
 Prioritize updates in areas impacting day-to-day operations (planning, permitting, enforcement, and administrative procedures).
 Ensure consistent compliance with the Brown Act through review of agenda practices, staff reports, and Council procedures.
 Improve Citywide compliance with the California Public Records Act by refining response protocols and reducing escalated complaints or disputes.
 Provide at least one annual joint training for Council and staff on open government requirements  Actively manage all pending litigation with a focus on early resolution where cost-effective and consistent with City interests.
 Reduce avoidable legal exposure by improving contract language, staff training, and early legal review of high-risk actions.
 Develop or refine standard contract templates (services, consulting, interagency agreements, and construction-related contracts).
 Provide legal support for City staffing challenges
 Support compliance with employment law, personnel policy updates, and disciplinary processes to reduce risk exposure.
 Assist in ensuring labor-related decisions are defensible, consistent, and aligned with operational needs.
 Improve clarity of legal advice by emphasizing practical implications and implementation steps.  Provide clear, plain-language legal analysis to support Council decision-making in complex or highsensitivity matters.  Where appropriate, summarize legal risk in decision-focused formats (options, risks, and recommended paths forward).
 Help reduce ambiguity in governance processes that can delay Council action or implementation. 46 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

EXPENSE
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages - - - - - - 0.0%
Benefits - - - - - - 0.0%
Contracted Services 623,248 643,750 643,750 500,000 593,750 (50,000) -7.8% Services & Supplies - - - - - - 0.0%
Allocated Insurance 23,537 - - - - - 0.0%
Total Expense 646,785 643,750 643,750 500,000 593,750 (50,000) -7.8%

SUMMARY - CITY ATTORNEY
DRAFT 47 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

City Attorney
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Contracted Services
4214 - Litigation Expense (General) 174,081 189,250 189,250 227,250 343,750 154,500 81.6% 4217 - Litigation Expense (Special) 449,167 454,500 454,500 272,750 250,000 (204,500) -45.0% Total Contracted Services 623,248 643,750 643,750 500,000 593,750 (50,000) -7.8% Services & Supplies
4330 - Misc Supplies & Services - - - - - - 0.0%
Total Services & Supplies - - - - - - 0.0%
Allocated Insurance
4996 - Allocated Liability Insurance 23,537 - - - - 0.0% 4997 - Allocated Wrkrs Comp Insurance - - - - 0.0%
Total Allocated Insurance 23,537 - - - - - 0.0%
Total Operation 646,785 643,750 643,750 500,000 593,750 (50,000) -7.8% Legal Support - General 174,081 189,250 189,250 227,250 343,750 Fire - Consolidation 1 28,789 1,000 1,000 500 -
Sales Tax Measure Support 2 59,448 1,000 1,000 750 -
Well No. 4 Support 7,560 15,000 15,000 25,000 -
Enterprise Fund - Routine 3 - - - 5,000 -
Enterprise Fund - Non Routine 4 - - - 7,500 -
Litigation - ACLU 201,032 220,000 220,000 100,000 100,000 Labor - Negotiations 10,000 20,000 20,000 34,000 -
Personnel - Confidential 142,338 197,500 197,500 100,000 150,000 Total 623,248 643,750 643,750 500,000 593,750
4 FY 2025–26 costs reflect support for the Enterprise Fund Oversight Committee (EFOC), inquiries related to Propositions 218 and 26, and the cost allocation plan. 3 FY 2025–26 costs reflect support for staff report review and coordination with staff regarding utility billing (UB) customer correspondence 2 FY 2025–26 costs reflect support for coordination with staff and the CDTFA on documentation review related to Measure U implementation 1 FY 2025–26 costs reflect support for communications and post–fire consolidation grant deed review 48 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

ASSISTANT CITY MANAGER / CITY CLERK
Mission Statement
The mission of the City Clerk Department is to provide efficient, quality services in a courteous, knowledgeable and professional manner. The City Clerk’s Office represents the “front door” of City Hall and is here to help demystify the government process. The City Clerk’s office encourages community members to have a voice in local government. The City Clerk's multi-faceted office functions have evolved in response to the needs of legislative bodies and their constituents. As Clerk to the City Council, this Office records and preserves Council proceedings and provides procedural and technical support where needed.

As official record keeper, the City Clerk maintains custody of City records.

Assistant City Manager /
City Clerk *

1.00 FTE
*Designated Assistant City Manager holding two positions: Assistant City Manager and City Clerk.

Major Accomplishments in 2025-2026:
 ACM / City Clerk Staffing
• Conducted a comprehensive assessment of workload, responsibilities, and service demands for the combined Assistant City Manager and City Clerk roles. • Determined the dual-role structure is operationally unsustainable and developed a recommended approach for separation of functions.
• Implemented cross-training and mentoring to strengthen internal capacity and ensure continuity of operations.
• Initiated exploration of shared services opportunities with neighboring jurisdictions to improve efficiency and reduce administrative costs.
• Successfully recruited and onboarded new staff, increasing administrative capacity and improving service delivery timelines.
 Labor Negotiations
• Initiated engagement planning with bargaining units to support timely negotiations. • Developed a structured framework addressing key priorities, including compensation, benefits, and working conditions
 Leadership and Staff Development
• Partnered with Human Resources to expand leadership development efforts across departments. • Increased access to professional development, training, and mentorship opportunities. • Implemented initiatives to improve workplace culture, emphasizing communication, transparency, and collaboration.
• Enhanced cross-departmental coordination and developed protocols and best practices to reduce operational silos.
 Technology and IT Improvements
• Initiated a comprehensive assessment of the City’s technology infrastructure, including systems, security, and operational needs.
49 Agenda Item Number 8
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DRAFT Agenda Item Number 8
• Strengthened cybersecurity awareness and data resiliency through CIRA sponsored trainings  Policy Development
• Advanced development and refinement of policies supporting City Council procedures and operations.
• Strengthened coordination with the City Attorney to proactively address legal and regulatory changes.
• Improved clarity, consistency, and accountability in internal policies, supporting more effective governance and decision-making.
 Communications and Transparency
• Increased frequency, clarity, and accessibility of public communications from City leadership. • Implemented strategies to improve transparency and public awareness of City initiatives and decisions.
• Strengthened community engagement through more consistent and accessible information sharing.
• Improved coordination and responsiveness to Public Records Act (PRA) requests, enhancing compliance and public access to records.

Goals for FY 2026–2027
 Implement a Sustainable and Effective Staffing Model
• Finalize and implement the separation of the Assistant City Manager and City Clerk roles, subject to Council approval.
• Recruit and onboard qualified candidates within established timelines. • Continue cross-training and succession planning to ensure operational continuity. • Evaluate and, if feasible, implement shared services agreements with neighboring jurisdictions.  Strengthen Leadership Capacity and Workplace Culture
• Expand professional development and training opportunities for staff at all levels. • Continue initiatives that promote communication, transparency, and cross-departmental collaboration.
• Establish regular employee feedback mechanisms (e.g., surveys, check-ins). • Improve employee engagement, increased retention, and expanded internal advancement opportunities.
 Enhance Technology Infrastructure
• Modernize and enhance the Municipal Code platform to improve transparency and user experience.
 Ensure Clear, Consistent, and Compliant Policies
• Complete and maintain updates to City Council procedures and administrative policies. • Develop standardized policy templates and formal review processes. • Continue coordination with the City Attorney to ensure compliance with evolving regulations. 50 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8
 Improve Transparency and Community Engagement
• Increase frequency and clarity of communications from City leadership. • Incorporate video communication to enhance accessibility and engagement. • Expand online access to City documents and improve self-service capabilities. • Streamline Public Records Act (PRA) processes to reduce response times. • Update and expand City Clerk document templates to improve consistency and efficiency.  Election Management
• Administer the November 2026 General Municipal Election for three City Council seats. • Oversee all phases, including planning, candidate filings, campaign disclosures, and certification. • Enhance public outreach, education, and transparency throughout the election process.

DRAFT 51 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

EXPENSE
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages 274,103 264,587 275,250 275,250 198,000 (66,587) -25.2% Benefits 108,540 125,077 124,191 124,191 111,403 (13,674) -10.9% Contracted Services 17,799 5,125 3,150 4,985 47,835 42,710 833.4% Services & Supplies 5,139 5,690 5,660 3,825 3,425 (2,265) -39.8% Equipment Rental/Maintenance 3,462 3,480 3,360 3,360 4,620 1,140 32.8% Conference & Training Expense 1,674 6,860 6,860 6,860 2,660 (4,200) -61.2% Telecommunications 2,141 2,190 1,899 1,899 1,830 (360) -16.4% Allocated Insurance 44,299 57,810 57,810 57,810 58,845 1,035 1.8% Total Expense 457,156 470,819 478,180 478,180 428,618 (42,201) -9.0% SUMMARY - ASSISTANT CITY MANAGER | CITY CLERK
DRAFT 52 Agenda Item Number 8
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DRAFT Agenda Item Number 8

Assistant City Manager | City Clerk
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 273,694 274,250 274,250 274,250 198,000 (76,250) -27.8% 4011 - Salaries - Part Time 409 - 1,000 1,000 - - 0.0%
4023 - One Time Payment - - - - - - 0.0%
4090 - Vacancy Savings - (9,663) - - - 9,663 -100.0%
Total Salaries & Wages 274,103 264,587 275,250 275,250 198,000 (66,587) -25.2% Benefits
4105 - Medicare & Fica 3,986 3,977 3,977 3,977 2,871 (1,106) -27.8% 4110 - CalPERS Employer Rate 34,152 34,501 34,501 35,653 8,597 (25,904) -75.1% 4111 - CalPERS UAL Cost 48,750 63,525 63,525 61,641 50,045 (13,480) -21.2% 4121 - Deferred Compensation 4,246 4,200 4,200 4,200 - (4,200) -100.0% 4130 - Health Insurance 11,372 12,627 12,627 12,610 41,397 28,770 227.8% 4140 - Retiree Health Insurance OPEB 3,733 3,700 3,700 3,732 3,735 35 0.9% 4150 - Dental Insurance 975 1,029 1,029 1,027 3,480 2,451 238.2% 4151 - Vision Insurance 102 101 101 101 345 244 241.6%
4181 - Long Term Disability Insurance 784 795 795 690 537 (258) -32.5% 4182 - Short Term Disability Insurance 324 506 506 453 199 (307) -60.7% 4183 - EAP (Employee Asst Prog) 35 35 35 36 35 - 0.0%
4184 - Life Insurance 81 81 81 72 162 81 100.0%
4185 - Benefit Savings - - (886) - - - 0.0%
Total Benefits 108,540 125,077 124,191 124,191 111,403 (13,674) -10.9% Contracted Services
4210 - Professional Contract Services 2,500 5,125 3,150 4,985 6,835 1,710 33.4% 4212 - Internet & Network /Technology Maint - - - - - - 0.0% 4230 - Recruitment Services - - - - 10,000 10,000 0.0%
4270 - Elections 15,299 - - - 31,000 31,000 0.0%
Total Contracted Services 17,799 5,125 3,150 4,985 47,835 42,710 833.4% Services & Supplies
4310 - Office Supplies 1,033 1,480 1,450 1,450 1,480 - 0.0% 4330 - Misc Supplies & Services 721 500 500 500 120 (380) -76.0% 4340 - Postage & Printing 45 50 50 50 - (50) -100.0%
4345 - Dues & Subscriptions 3,340 3,660 3,660 1,825 1,825 (1,835) -50.1% Total Services & Supplies 5,139 5,690 5,660 3,825 3,425 (2,265) -39.8% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 3,462 3,480 3,360 3,360 4,620 1,140 32.8% Total Equipment Rental/Maintenance 3,462 3,480 3,360 3,360 4,620 1,140 32.8% Conference & Training Expense
4510 - Conference & Training 1,225 2,100 2,100 2,100 900 (1,200) -57.1% 4515 - Meetings & Travel 449 4,760 4,760 4,760 1,760 (3,000) -63.0% Total Conference & Training Expense 1,674 6,860 6,860 6,860 2,660 (4,200) -61.2% Telecommunications
4750 - Telecommunications 2,141 2,190 1,899 1,899 1,830 (360) -16.4% Total Telecommunications 2,141 2,190 1,899 1,899 1,830 (360) -16.4% Allocated Insurance
4996 - Allocated Liability Insurance 21,642 29,045 29,045 29,045 33,720 4,675 16.1% 4997 - Allocated Wrkrs Comp Insurance 22,657 28,765 28,765 28,765 25,125 (3,640) -12.7% Total Allocated Insurance 44,299 57,810 57,810 57,810 58,845 1,035 1.8% Total Operation 457,156 470,819 478,180 478,180 428,618 (42,201) -9.0% 53 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Assistant City Manager | City Clerk
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
Grand Total 34,400 65 60,370
4210 - Professional Contract Services
4210 - Professional Contract Services Annual Muni-Code Updates 5,000 1 5,000 5,000 4210 - Professional Contract Services Annual Code Publishing (Annual Fee) 1,835 1 1,835 1,825 4210 - Professional Contract Services Annual Zoom Contract - 0 - 125 Total 4210 - Professional Contract Services 6,835 2 6,835 6,950 4230 - Recruitment
4230 - Recruitment Assistant City Manager 5,000 1 5,000 - 4230 - Recruitment City Clerk 5,000 1 5,000 -
Total 4230 - Recruitment 10,000 2 10,000 -
4270 - Elections
4270 - Elections 3 Council Seats 10,000 3 30,000 -
4270 - Elections Election Materials 1,000 1 1,000 -
Total 4270 - Elections 11,000 4 31,000 -
4310 - Office Supplies
4310 - Office Supplies Shared Paper Cost Allocation 480 1 480 480 4310 - Office Supplies Misc Routine Supplies (tapes/labels/folders/paper allocation) 1,000 1 1,000 1,000 Total 4310 - Office Supplies 1,480 2 1,480 1,480
4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Business Cards 120 1 120 - 4330 - Misc Supplies & Services Clerk/Notary Supplies - 0 - 500 Total 4330 - Misc Supplies & Services 120 1 120 500
4345 - Dues & Subscriptions
4345 - Dues & Subscriptions IIMC (International Institute of Municipal Clerks) 215 1 215 215 4345 - Dues & Subscriptions ICMA (International City/County Management Association) 240 1 240 240 4345 - Dues & Subscriptions MMANC (Municipal Management Association of Northern California) - 1 - - 4345 - Dues & Subscriptions CCAC (City Clerks Association of California) 250 1 250 250 4345 - Dues & Subscriptions Society of HR Management 200 1 200 200 4345 - Dues & Subscriptions CalPERLA 400 1 400 400
4345 - Dues & Subscriptions Doodle Subscription 85 1 85 85 4345 - Dues & Subscriptions Adobe 300 1 300 300
4345 - Dues & Subscriptions Zoom Account 135 1 135 135
Total 4345 - Dues & Subscriptions 1,825 9 1,825 1,825
4375-Equipment Rental/Maintenance
4375 - Equipment Rental/Maintenance Canon Desktop Printer Lease 85 12 1,020 1,020 4375 - Equipment Rental/Maintenance Canon Shared Copier Lease Cost 300 12 3,600 2,460 Total 4375-Equipment Rental/Maintenance 385 24 4,620 3,480 4510 - Conference & Training
4510 - Conference & Training City Clerk Annual Conference (League of California) - 0 - 600 4510 - Conference & Training City Clerk Annual Conference (League of California-New Law) 600 1 600 600 4510 - Conference & Training City Clerk Annual Conference (City Clerk Association) - 0 - 600 4510 - Conference & Training Other Various Webinar 300 1 300 300 Total 4510 - Conference & Training 900 2 900 2,100
4515 - Meetings & Travel
4515 - Meetings & Travel
City Clerk Annual Conference (League of California)
Air/Hotel/Transporation - 0 - 1,500
4515 - Meetings & Travel
City Clerk Annual Conference (League of California-New Law) Air/Hotel/Transporation 1,500 1 1,500 1,500
4515 - Meetings & Travel
City Clerk Annual Conference (City Clerk Association)
Air/Hotel/Transportation - 0 - 1,500
4515 - Meetings & Travel M&C Meeting Dinner ($65 x 4) 65 4 260 260 Total 4515 - Meetings & Travel 1,565 5 1,760 4,760
4750 - Telecommunications
4750 - Telecommunications Sonic Shared 140 12 1,680 1,680 4750 - Telecommunications Land Line Phone Allocation - 1 - 360 4750 - Telecommunications Fax Line Shared 150 1 150 150 Total 4750 - Telecommunications 290 14 1,830 2,190
54 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

ADMINISTRATIVE SERVICES (FINANCE) DEPARTMENT
Mission Statement
The Department of Administrative Services is responsible for the divisions of Finance & Accounting, Budgeting, Human Resources and Information Technology.

1. Finance & Accounting – Performing the accounting for all of the City’s financial transactions and coordinating preparation of the annual audit.

2. Budgeting - Coordinating the annual operating and capital budget process, including the development of the fee schedule, assist departments with reports and analysis to ensure expenditures are within budgeted appropriations. Track and report on budget status to City Council.

3. Human Resources - Process bi-weekly payroll for all City employees, reporting and paying tax obligations, and completing all reporting requirements.

4. Information Technology - Work collaboratively with all City departments to deliver the IT services and infrastructure.

Administrative
Services Director

1.00 FTE
Accountant/Analyst
(Confidential)

1.00 FTE
Administrative
Technician

1.00 FTE
Accountant

1.00 FTE
Major Accomplishments in 2025-26:
 Filled the Accountant position and strengthened the core finance team.  Completed a successful audit with the new firm, Chavan & Associates, LLP.  Issued Requests for Proposals (RFPs) for Information Technology services and Community Outreach Coordinator.
 Designed an internal Budget in Brief document to enhance transparency and communication  Delivered routine quarterly financial updates to City Council.  Completed and implemented new terms for the Memorandums of Understanding (MOUs) with the Sebastopol Police Officers Association (SPOA) and Service Employees International Union (SEIU).
 Completed onboarding of 9 new City personnel.
 Staffed the Standing Committee of the Budget Committee.  Assisted staff with the Standing Committee of the Enterprise Fund Oversight Committee.  Coordinated cross-departmental efforts to improve operational efficiency and administrative processes.

Goals and Objectives for 2026-27:
 Support citywide revenue and regulatory initiatives by assisting with impact and user fee studies.
55 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

 Work with the Building and Planning Departments to identify permitting software that integrates with the City’s financial system.
 Consolidate contractor licensing into the business license portal to streamline operations and customer service.
 Work with the Human Resources Advisor to update personnel rules and regulations.  Enhance financial forecasting and long-range financial planning to address potential revenue constraints and economic uncertainties by utilizing financial advisors.  Create financial policies in alignment with the City’s Risk Management Agency (CIRA).  Ensure continued staff compliance with mandatory trainings through CIRA’s Vector Solutions platform.
 Continue collaboration with CIRA on general liability and workers’ compensation claims.  Work with Human Resources on citywide staff development, recruitment, succession planning, and mandated personnel regulation compliance.

DRAFT 56 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

DRAFT

EXPENSE
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages 428,071 507,017 491,880 491,880 556,560 49,543 9.8% Benefits 267,689 352,048 300,189 300,189 364,333 12,285 3.5% Contracted Services 537,303 367,834 420,370 425,415 349,070 (18,764) -5.1% Technology Maintenance 61,150 61,150 61,150 70,880 9,730 15.9% Services & Supplies 24,910 21,590 22,440 22,440 21,710 120 0.6% Equipment Rental/Maintenance 9,300 7,420 8,140 8,140 8,440 1,020 13.7% Conference & Training Expense 2,799 3,150 3,000 3,250 2,900 (250) -7.9% Telecommunications 5,577 6,140 6,740 6,740 2,960 (3,180) -51.8% Allocated Insurance 110,146 138,215 138,215 138,215 153,090 14,875 10.8% Total Expense 1,385,795 1,464,564 1,452,124 1,457,419 1,529,943 65,379 4.5%

SUMMARY - ADMINISTRATIVE SERVICES
57 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT 58 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Administrative Services
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 420,548 530,012 530,012 490,530 557,060 27,048 5.1% 4011 - Salaries - Part Time 4,807 - 1,000 1,000 - - 0.0% 4012 - Overtime - 500 500 - - 0.0%
4023 - One Time Payment 3,000 - - - - - 0.0%
4090 - Vacancy Savings - (22,495) (39,482) - - 22,495 -100.0% 4990 - Contra-Salaries/Projects (284) (500) (150) (150) (500) - 0.0% Total Salaries & Wages 428,071 507,017 491,880 491,880 556,560 49,543 9.8% Benefits
4104 - Accrual in Lieu 1,278 - - - - - 0.0%
4105 - Medicare & Fica 6,429 7,685 7,685 7,135 8,077 392 5.1% 4110 - CalPERS Employer Rate 42,090 56,364 56,364 49,397 54,459 (1,905) -3.4% 4111 - CalPERS UAL Cost 103,824 120,985 120,985 116,581 140,805 19,820 16.4% 4130 - Health Insurance 97,149 141,146 141,146 108,273 138,819 (2,327) -1.6% 4140 - Retiree Health Insurance OPEB 3,733 7,600 7,600 4,752 6,140 (1,460) -19.2% 4150 - Dental Insurance 9,878 13,773 13,773 10,423 11,467 (2,306) -16.7% 4151 - Vision Insurance 992 1,363 1,363 1,031 1,136 (227) -16.7% 4181 - Long Term Disability Insurance 1,382 1,690 1,690 1,344 1,938 248 14.7% 4182 - Short Term Disability Insurance 572 978 978 882 1,028 50 5.1% 4183 - EAP (Employee Asst Prog) 109 140 140 126 140 - 0.0% 4184 - Life Insurance 254 324 324 245 324 - 0.0%
4189 - Benefit Savings - - (51,859) - - - 0.0%
Total Benefits 267,689 352,048 300,189 300,189 364,333 12,285 3.5% Contracted Services
4210 - Professional Contract Services 368,690 253,834 312,175 312,175 232,570 (21,264) -8.4% 4211 - Banking Fees 24,241 24,000 18,955 24,000 24,000 - 0.0% 4212 - Internet & Network /Technology Maint 64,956 61,150 61,150 61,150 70,880 9,730 15.9% 4220 - Audit & Accounting Services 19,451 43,000 35,640 35,640 43,000 - 0.0% 4221 - Property Tax Services 27,871 25,000 27,000 27,000 28,000 3,000 12.0% 4222 - Sales Tax Audit 6,260 7,000 6,500 6,500 6,500 (500) -7.1% 4223 - UUT Audit 15,000 15,000 15,000 15,000 15,000 - 0.0% 4230 - Recruitment Services 10,835 - 5,100 5,100 - - 0.0% Total Contracted Services 537,303 428,984 481,520 486,565 419,950 (9,034) -2.1% Services & Supplies
4310 - Office Supplies 3,269 3,850 3,850 3,850 3,850 - 0.0% 4330 - Misc Supplies & Services 9,632 3,925 5,900 5,900 3,925 - 0.0% 4340 - Postage & Printing 5,506 6,600 5,700 5,700 6,600 - 0.0% 4345 - Dues & Subscriptions 6,502 7,215 6,990 6,990 7,335 120 1.7% Total Services & Supplies 24,910 21,590 22,440 22,440 21,710 120 0.6% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 9,300 7,420 8,140 8,140 8,440 1,020 13.7% Total Equipment Rental/Maintenance 9,300 7,420 8,140 8,140 8,440 1,020 13.7% Conference & Training Expense
4510 - Conference & Training 764 1,250 800 800 1,150 (100) -8.0% 4515 - Meetings & Travel 2,035 1,900 2,200 2,450 1,750 (150) -7.9% Total Conference & Training Expense 2,799 3,150 3,000 3,250 2,900 (250) -7.9% Telecommunications
4750 - Telecommunications 5,577 6,140 6,740 6,740 2,960 (3,180) -51.8% Total Telecommunications 5,577 6,140 6,740 6,740 2,960 (3,180) -51.8% Allocated Insurance
4996 - Allocated Liability Insurance 61,940 83,350 83,350 83,350 103,560 20,210 24.2% 4997 - Allocated Wrkrs Comp Insurance 48,206 54,865 54,865 54,865 49,530 (5,335) -9.7% Total Allocated Insurance 110,146 138,215 138,215 138,215 153,090 14,875 10.8% Total Operation 1,385,795 1,464,564 1,452,124 1,457,419 1,529,943 65,379 4.5% Agenda Item Number 8

DRAFT Agenda Item Number 8

Administrative Services
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
2026 Proposed
Budget
2025-26
Adopted
Budget
4210 - Professional Contract Services
4210-01 - Professional Contract Services Springbrook Annual Maintenance 45,000 1 45,000 45,000 4210-01 - Professional Contract Services Business License Annual Maintenance 10,000 1 10,000 10,000 4210-01 - Professional Contract Services Cost Allocation Plan Annual Refresh 8,200 1 8,200 6,000 4210-01 - Professional Contract Services User Fee Schedule Annual Update 6,560 1 6,560 6,300 4210-01 - Professional Contract Services SB90 Annual Filing 4,000 1 4,000 - 4210-10 - Professional Contract Services IT Onsite Support Contract 56,160 1 56,160 64,085 4210-11 - Professional Contract Services Human Resource Contract 85,000 1 85,000 85,000 4210-11 - Professional Contract Services Labor Negotiation Contract 10,000 1 10,000 30,000 4210-11 - Professional Contract Services CalOPPS Recruitment Annual Contract 4,300 1 4,300 4,300 4210-11 - Professional Contract Services Express Evaluation 2,500 1 2,500 2,500 4210-11 - Professional Contract Services Government Job Posting Annual Contract 850 1 850 850 Total 4210 - Professional Contract Services 232,570 11 232,570 254,035 4211 - Banking Fees
4211 - Banking Fees Annual Banking Fee for credit cards and cash/check 24,000 1 24,000 24,000 Total 4211 - Banking Fees 24,000 1 24,000 24,000
4212 - Internet & Network /Technology Maint
4212 - Internet & Network /Technology Maint Remote Monitoring (Automate 24/7) 2,500 12 30,000 35,500 4212 - Internet & Network /Technology Maint MS365 Service 335 12 4,020 - 4212 - Internet & Network /Technology Maint Backup Data/Servers & 365 600 12 7,200 4,000 4212 - Internet & Network /Technology Maint Proofpoint SPAM and Malware Filter 3,500 1 3,500 - 4212 - Internet & Network /Technology Maint Licensing Renewal 3,500 1 3,500 3,500 4212 - Internet & Network /Technology Maint Teams Calling Licensing 4,510 1 4,510 - 4212 - Internet & Network /Technology Maint Domain Renewal 50 1 50 50 4212 - Internet & Network /Technology Maint Website Hosting & Maintenance 250 12 3,000 3,000 4212 - Internet & Network /Technology Maint Website AI Search/Chat 800 12 9,600 9,600 4212 - Internet & Network /Technology Maint Website Notification Features (Text/Email Messages) 500 1 500 500 4212 - Internet & Network /Technology Maint Website Accessiblility (ADA) 5,000 1 5,000 5,000 Total 4212 - Internet & Network /Technology Maint 21,545 66 70,880 61,150 4220 - Audit & Accounting Services
4220 - Audit & Accounting Services Annual Audit 29,000 1 29,000 29,000 4220 - Audit & Accounting Services Annual OPEB Calculations (GASB75) 5,000 1 5,000 5,000 4220 - Audit & Accounting Services Annual Pension Calculations (GASB-68) 5,000 1 5,000 5,000 4220 - Audit & Accounting Services Annual Stats Section Tables 4,000 1 4,000 4,000 Total 4220 - Audit & Accounting Services 43,000 4 43,000 43,000 4221 - Property Tax Services
4221 - Property Tax Services Property Tax Services 28,000 1 28,000 25,000 Total 4221 - Property Tax Services 28,000 1 28,000 25,000 4222 - Sales Tax Audit
4222 - Sales Tax Audit Annual Sales Tax Audit 6,500 1 6,500 7,000 Total 4222 - Sales Tax Audit 6,500 1 6,500 7,000
4223 - UUT Audit
4223 - UUT Audit Annual UUT Audit 15,000 1 15,000 15,000 Total 4223 - UUT Audit 15,000 1 15,000 15,000
4310 - Office Supplies
4310 - Office Supplies Routine Supplies (Paper, Toners, Calendars, Banker Boxes 2,500 1 2,500 2,500 4310 - Office Supplies Secured Envelops 1,000 1 1,000 1,000 4310 - Office Supplies Various Annual Tax Forms (W2 & 1099) 350 1 350 350 Total 4310 - Office Supplies 3,850 3 3,850 3,850
4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Annual Budget Book Printing - 0 - - 4330 - Misc Supplies & Services GFOA Awards Submission Fees 1,000 1 1,000 1,000 4330 - Misc Supplies & Services PO Box Renewal 525 1 525 525 4330 - Misc Supplies & Services Shredding Services 2,400 1 2,400 2,400 Total 4330 - Misc Supplies & Services 3,925 3 3,925 3,925 4340 - Postage & Printing
4340 - Postage & Printing Annual BL Mailing 2,200 1 2,200 2,200 4340 - Postage & Printing Bi-weekly AP Checks Mailing 2,200 1 2,200 2,200 4340 - Postage & Printing Late Notices Mailing 2,200 1 2,200 2,200 Total 4340 - Postage & Printing 6,600 3 6,600 6,600
59 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Administrative Services
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
2026 Proposed
Budget
2025-26
Adopted
Budget
4345 - Dues & Subscriptions
4345 - Dues & Subscriptions Adobe Annual Subscription (5) 300 5 1,500 1,500 4345 - Dues & Subscriptions Annual DocuSign Subscription (5 seats) 700 5 3,500 3,350 4345 - Dues & Subscriptions CalGovHR Annual Membership (1) 65 1 65 65 4345 - Dues & Subscriptions COBRA Annual Subscription 850 1 850 850 4345 - Dues & Subscriptions CSMFO Annual Membership (3) 270 1 270 300 4345 - Dues & Subscriptions GFOA Annual Membership (1) 200 1 200 200 4345 - Dues & Subscriptions MMANC Membership 100 1 100 100 4345 - Dues & Subscriptions PARM Membership 300 1 300 300 4345 - Dues & Subscriptions Amazon Prime 550 1 550 550
Total 4345 - Dues & Subscriptions 3,335 17 7,335 7,215
4375 - Equipment Rental/Expenses
4375 - Equipment Rental/Expenses Insert Machine Lease 400 4 1,600 1,600 4375 - Equipment Rental/Expenses Postage Machine Lease 600 4 2,400 2,400 4375 - Equipment Rental/Expenses Copier Lease Shared 285 12 3,420 2,460 4375 - Equipment Rental/Expenses Printer Lease 85 12 1,020 960 Total 4375 - Equipment Rental/Expenses 1,370 32 8,440 7,420 4510 - Conference & Training
4510 - Conference & Training CSMFO Conference 750 1 750 750 4510 - Conference & Training Finance Chapter Meeting 100 4 400 500 4510 - Conference & Training Financial Software Annual Conference - 1 - - Total 4510 - Conference & Training 850 6 1,150 1,250
4515 - Meetings & Travel
4515 - Meetings & Travel CSMFO Hotel 1,300 1 1,300 1,300 4515 - Meetings & Travel CSMFO Mileage Reimbursement 250 1 250 150 4515 - Meetings & Travel Airfare - 1 - 350
4515 - Meetings & Travel Meals - Incrementals 200 1 200 100 4515 - Meetings & Travel Shared Ride - 1 - -
Total 4515 - Meetings & Travel 1,750 5 1,750 1,900
4750 - Telecommunications
4750 - Telecommunications Annual Cell Phone Service 45 12 540 720 4750 - Telecommunications Annual Desk Phone Contract - 0 - 3,180 4750 - Telecommunications eFax Secured 20 12 240 240
4750 - Telecommunications Sonic Internet (Shared Allocation) 165 12 1,980 1,800 4750 - Telecommunications Zoom Conference Service 200 1 200 200 Total 4750 - Telecommunications 430 37 2,960 6,140
60 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

PLANNING DEPARTMENT
Mission Statement
The Planning Department provides assistance to the City Council and staffs the following City boards and committees: Planning Commission, Design Review Board/Tree Board, Climate Action Committee, Public Arts Committee, Environmental Review Committee and Development Review Team.

In addition to the processing of development applications, Planning staff are involved in inter-jurisdictional outreach and regional/state programs and serve as the City’s staff liaison to agencies such as the Sonoma County Transportation and Climate Authorities, the Sonoma Land Trust, the Sonoma County Community Development Commission, the Napa-Sonoma Planning Collaborative, the Association of Bay Area Governments/Metropolitan Transportation Commission, and other regional, state and federal agencies on an as-needed basis to support City initiatives and State or federally-mandated programs involving land use and environmental laws.

Planning Director

1.00 FTE
Associate Planner

1.00 FTE
Permit Technician

1.00 FTE
Major Accomplishments in 2025-26:
 Worked with the Public Works Department to include Active Transportation Plan projects into the Capital Improvement Plan budget for the upcoming 5 year cycle.  Adopted Zoning Code updates to address necessary Housing Element Programs and Zoning Code updates as required by the Housing and Community Development (HCD).  Adopted provisions to implement Assembly Bill 1033 (AB 1033) which allows for the separate sale of Accessory Dwelling Units (ADUs) as condominium lots pursuant to State Law.  Worked with Caltrans on Downtown Study supported by their Sustainable Transportation Grant (Sustainable Transportation Plan) to evaluate traffic patterns and safety improvements along a section of the Main Street corridor.
 Worked with ABAG/MTC to implement an ABAG Priority Development Area (PDA) grant supporting Housing Element implementation including review of zoning requirements along Highway 116 and revitalization planning for the Commercial parcels along this route.  Adopted a related Workforce Housing overlay district into the Zoning Code.

Goals and Objectives for 2026-27:
 Continue work on updates to the Sebastopol Municipal Code (SMC) to address new State Laws.  Continue Housing Element implementation.
 Continue work on the Priority Development Area (PDA) grant funded Housing implementation initiatives including review of zoning requirements along Highway 116 and revitalization planning for the City’s commercial areas including the Downtown.
 Continue to work with our Commissions, boards and committees to implement their work plans.  Initiate work to streamline current permitting processes to promote business development by eliminating unnecessary regulations and proving better clarity and consistency.  Continue to process development applications in an efficient and effective manner while protecting the City’s values and its environment.
61 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

DRAFT

EXPENSE
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages 206,952 302,763 166,204 163,704 369,212 66,449 21.9% Benefits 138,613 247,108 134,563 134,542 254,812 7,704 3.1% Contracted Services 231,758 43,280 243,530 243,530 53,445 10,165 23.5% Services & Supplies 10,020 14,900 14,900 14,900 13,360 (1,540) -10.3% Equipment Rental/Maintenance 2,108 3,050 3,050 3,050 3,600 550 18.0% Conference & Training Expense 126 5,800 5,800 5,800 1,575 (4,225) -72.8% Telecommunications 3,361 3,200 3,200 3,200 2,804 (396) -12.4% Allocated Insurance 64,878 81,565 81,565 81,565 82,395 830 1.0% Total Expense 657,815 701,666 652,812 650,291 781,203 79,537 11.3%

SUMMARY - PLANNING DEPARTMENT
62 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Planning
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 212,795 398,819 398,819 131,960 380,212 (18,607) -4.7% 4011 - Salaries - Part Time 19,565 - - - - - 0.0%
4012 - Overtime 3,289 5,500 5,500 4,000 4,000 (1,500) -27.3% 4023 - One Time Payment 5,000 - 30,244 30,244 - - 0.0%
4090 - Vacancy Savings - (14,800) (266,859) - - 14,800 -100.0% 4990 - Staff-Time Projects Reimb (33,698) (86,756) (1,500) (2,500) (15,000) 71,756 -82.7% Total Salaries & Wages 206,952 302,763 166,204 163,704 369,212 66,449 21.9% Benefits
4104 - Accrual in Lieu 11,754 - 3,720 3,720 - - 0.0%
4105 - Medicare & Fica 3,671 5,783 5,783 2,410 5,513 (270) -4.7% 4110 - CalPERS Employer Rate 17,830 41,369 41,369 14,357 43,571 2,202 5.3% 4111 - CalPERS UAL Cost 74,219 90,130 90,130 87,101 96,103 5,973 6.6% 4130 - Health Insurance 25,657 95,910 95,910 22,140 97,422 1,512 1.6% 4140 - Retiree Health Insurance OPEB 1,579 1,600 1,600 1,580 1,580 (20) -1.3% 4150 - Dental Insurance 2,383 8,942 8,942 1,985 7,987 (955) -10.7% 4151 - Vision Insurance 239 898 898 307 791 (107) -11.9% 4181 - Long Term Disability Insurance 759 1,392 1,392 478 795 (597) -42.9% 4182 - Short Term Disability Insurance 324 736 736 340 702 (34) -4.6% 4183 - EAP (Employee Asst Prog) 59 105 105 40 105 - 0.0% 4184 - Life Insurance 139 243 243 84 243 - 0.0%
4189 - Benefit Savings - - (116,265) - - - 0.0%
Total Benefits 138,613 247,108 134,563 134,542 254,812 7,704 3.1% Contracted Services
4210 - Professional Contract Services 202,169 39,680 219,930 219,930 39,845 165 0.4% 4230 - Recruitment Services 26,481 - 20,000 20,000 10,000 10,000 0.0% 4250 - Publications/Legal Notices 3,108 3,600 3,600 3,600 3,600 - 0.0% Total Contracted Services 231,758 43,280 243,530 243,530 53,445 10,165 23.5% Services & Supplies
4310 - Office Supplies 708 1,200 1,200 1,200 525 (675) -56.3% 4330 - Misc Supplies & Services 526 3,400 3,400 3,400 1,900 (1,500) -44.1% 4340 - Postage & Printing 1,732 1,600 1,600 1,600 1,500 (100) -6.3% 4345 - Dues & Subscriptions 7,055 8,700 8,700 8,700 9,435 735 8.4% Total Services & Supplies 10,020 14,900 14,900 14,900 13,360 (1,540) -10.3% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 2,108 3,050 3,050 3,050 3,600 550 18.0% Total Equipment Rental/Maintenance 2,108 3,050 3,050 3,050 3,600 550 18.0% Conference & Training Expense
4510 - Conference & Training 61 5,400 5,400 5,400 1,150 (4,250) -78.7% 4515 - Meetings & Travel 65 400 400 400 425 25 6.3%
Total Conference & Training Expense 126 5,800 5,800 5,800 1,575 (4,225) -72.8% Telecommunications
4750 - Telecommunications 3,361 3,200 3,200 3,200 2,804 (396) -12.4% Total Telecommunications 3,361 3,200 3,200 3,200 2,804 (396) -12.4% Allocated Insurance
4996 - Allocated Liability Insurance 30,374 40,765 40,765 40,765 48,580 7,815 19.2% 4997 - Allocated Wrkrs Comp Insurance 34,504 40,800 40,800 40,800 33,815 (6,985) -17.1% Total Allocated Insurance 64,878 81,565 81,565 81,565 82,395 830 1.0% Total Operation 657,815 701,666 652,812 650,291 781,203 79,537 11.3% 63 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Planning Department
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
4990 - Staff Time Project Reimbursement
4990 - Staff Time Project Reimb Main Street STG Planning and Redesign Project - 0 - (24,444) 4990 - Staff Time Project Reimb PDA Land Use Housing Project Staff Time - 0 - (40,000) 4990 - Staff Time Project Reimb Various Developer Deposit Accounts Reimbursement (15,000) 1 (15,000) (22,312) Total 4990 - Staff Time Project Reimb (15,000) 1 (15,000) (86,756) 4210 - Professional Contract Services
4210 - Professional Contract Services City Arborist 8,000 1 8,000 7,050 4210 - Professional Contract Services Audio/Video Tech Support - PC Meetings 15,600 1 15,600 10,000 4210 - Professional Contract Services Audio/Video Tech Support - DRB Meetings 7,200 1 7,200 - 4210 - Professional Contract Services Vacation rental compliance contract 4,045 1 4,045 3,850 4210 - Professional Contract Services Telecomm Legal Services 5,000 1 5,000 - 4210 - Professional Contract Services EIFD Contract Carryover - 0 - 15,780 4210 - Professional Contract Services 4Leaf Support - 0 - 183,250 Total 4210 - Professional Contract Services 39,845 5 39,845 219,930 4230 - Recruitment Services
4230 - Recruitment Services Planning Director 6,000 1 6,000 10,000 4230 - Recruitment Services Associate Planner 4,000 1 4,000 10,000 Total 4210 - Professional Contract Services 10,000 2 10,000 20,000 4250 - Publications/Legal Notices
4250 - Publications/Legal Notices Routine Public Notices (ordiances, tree removal) 2,400 1 2,400 1,800 4250 - Publications/Legal Notices Special Notices (PC/DRB/CAC/PAC) 1,200 1 1,200 1,800 Total 4510 - Publications/Legal Notices 3,600 2 3,600 3,600 4310 - Office Supplies
4310 - Office Supplies Shared Paper Cost 75 3 225 675
4310 - Office Supplies Other Supplies (Calendar, Storage Boxes) 300 1 300 300 Total 4330 - Misc Supplies & Services 375 4 525 975
4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Business cards 50 2 100 100 4330 - Misc Supplies & Services Name plaques for new board/commission members 50 6 300 300 4330 - Misc Supplies & Services Business Networking Events (Carter - 2x/year Women Owned Business Events @ $750/each)
750 2 1,500 3,000
Total 4330 - Misc Supplies & Services 850 10 1,900 3,400 4345 - Dues & Subscriptions
4345 - Dues & Subscriptions American Planning Association, AEP, etc. 1,200 1 1,200 1,500 4345 - Dues & Subscriptions LAFCO 7,200 1 7,200 7,200
4345 - Dues & Subscriptions International Institute of Municipal Clerk (IIC) 135 1 135 - 4345 - Dues & Subscriptions California Muncipal Clerks Association 300 1 300 - 4345 - Dues & Subscriptions Adobe Annual Subscription (2) 300 2 600 - Total 4345 - Dues & Subscriptions 9,135 6 9,435 8,700
4510 - Conference & Training
4510 - Conference & Training Planning Commissioner Training (Online, passport subscription) 150 5 750 750 4510 - Conference & Training Planning Tech - Meeting Prep Training 400 1 400 400 Total 4510 - Conference & Training 550 6 1,150 1,150
4515 - Meetings & Travel
4515 - Meetings & Travel Planning Staff Mileage Reimb 425 1 425 400 Total 4515 - Meetings & Travel 425 1 425 400
4750 - Telecommunications
4750 - Telecommunications Annual Cell Phone Service 60 12 720 720 4750 - Telecommunications Annual Desk Phone Contract - 0 - 595 4750 - Telecommunications Sonic Internet (Shared Allocation) 150 12 1,800 1,800 4750 - Telecommunications Fax (Shared Allocation) 7 12 84 85 4750 - Telecommunications Zoom Conference Service 200 1 200 - Total 4750 - Telecommunications 417 37 2,804 3,200
64 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

BUILDING INSPECTION DEPARTMENT
Mission Statement
The Building Department of City of Sebastopol strives to implement State and City codes in a fair and equitable manner, in an expedient manner. Permit issuance for most projects in days not weeks or months. We will have a slight reduction in revenues next year compared to this year, as all approved projects have had permit issuance this year with the exception of the second half of Canopy.

Building Official
Contracted
Building/Code
Compliance Disability Access Contractor's Business License Administrative
Technician

1.0 FTE
Major Accomplishments in 2025-26:
 With the relocation of the Building Department to City Hall, improvements with staff coordination and streamlining of project permitting/inspection process has been accomplished.
 Issued and inspected first 27 homes at Canopy.
 Continued refinement with Permit Issuance and Tracking Software.  Permitted and inspected 44-unit affordable housing project including dealing with neighbor complaints on the Woodmark Project.
 Streamlining of plan checks.
 Issued and inspected approximately 500 permits-many larger projects.  Issued and inspected 4 Habitat 4 Humanity units downtown.  Issued and inspected 10 new homes at the east end of Bodega.

Goals and Objectives for 2026-27:
 Work with developer in the entitlement process for two downtown hotels, as well as two major projects on Valentine.
 Permit and inspect 80 new homes at the north end of town, being responsive to neighbors as much as possible through the process.
 Review of new software for permitting.
 Minimize number of days between code compliance complaints and initial action.  Reduce permitting time for all small projects so that permits are issued in from one to three days from receipt.
 Facilitate ADU permitting process so that at least 80% of applications are processed and ready to issue within 5 working days.
65 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

EXPENSE
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages 48,568 85,076 40,600 40,600 97,601 12,525 14.7% Benefits 28,302 64,337 19,068 19,068 42,080 (22,257) -34.6% Contracted Services 199,379 257,400 263,900 183,900 250,400 (7,000) -2.7% Services & Supplies 4,019 4,850 3,095 3,095 4,025 (825) -17.0% Equipment Rental/Maintenance 3,840 3,500 3,500 3,500 3,180 (320) -9.1% Conference & Training Expense - 500 500 500 1,200 700 140.0% Telecommunications 1,800 - 2,000 2,000 1,560 1,560 0.0% Allocated Insurance 17,173 22,245 22,245 22,245 31,080 8,835 39.7% Total Expense 303,081 437,908 354,908 274,908 431,126 (6,782) -1.5%

SUMMARY - BUILDING
DRAFT 66 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Building
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated YearEnd
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 46,982 89,336 89,336 39,600 96,601 7,265 8.1% 4012 - Overtime 86 - 1,000 1,000 1,000 1,000 0.0%
4023 - One Time Payment 1,500 - - - - - 0.0%
4090 - Vacancy Savings - (4,260) (49,736) - - 4,260 -100.0% Total Salaries & Wages 48,568 85,076 40,600 40,600 97,601 12,525 14.7% Benefits
4101 - Health in lieu - - 2,550 2,550 - - 0.0%
4105 - Medicare & Fica 706 1,295 1,295 574 1,401 106 8.2% 4110 - CalPERS Employer Rate 5,895 11,238 11,238 3,168 7,689 (3,549) -31.6% 4111 - CalPERS UAL Cost 9,750 11,660 11,660 11,390 24,415 12,755 109.4% 4130 - Health Insurance 10,712 35,733 35,733 - 5,851 (29,882) -83.6% 4150 - Dental Insurance 881 3,487 3,487 990 1,964 (1,523) -43.7% 4151 - Vision Insurance 100 345 345 120 208 (137) -39.7% 4181 - Long Term Disability Insurance 147 298 298 132 258 (40) -13.4% 4182 - Short Term Disability Insurance 56 165 165 90 178 13 7.9% 4183 - EAP (Employee Asst Prog) 16 35 35 18 35 - 0.0%
4184 - Life Insurance 39 81 81 36 81 - 0.0%
4189 - Benefit Savings - - (47,819) - - - 0.0%
Total Benefits 28,302 64,337 19,068 19,068 42,080 (22,257) -34.6% Contracted Services
4210 - Professional Contract Services 199,189 257,400 257,400 177,400 247,400 (10,000) -3.9% 4230 - Recruitment Services 190 - 6,500 6,500 - - 0.0%
4250 - Publications/Legal Notices - - - - 3,000 3,000 0.0% Total Contracted Services 199,379 257,400 263,900 183,900 250,400 (7,000) -2.7% Services & Supplies
4310 - Office Supplies 1,040 1,200 500 500 500 (700) -58.3% 4330 - Misc Supplies & Services 2,555 3,200 2,000 2,000 2,500 (700) -21.9% 4340 - Postage & Printing 94 50 50 50 50 - 0.0%
4345 - Dues & Subscriptions 330 400 545 545 975 575 143.8% Total Services & Supplies 4,019 4,850 3,095 3,095 4,025 (825) -17.0% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 3,840 3,500 3,500 3,500 3,180 (320) -9.1% Total Equipment Rental/Maintenance 3,840 3,500 3,500 3,500 3,180 (320) -9.1% Conference & Training Expense
4510 - Conference & Training - 500 500 500 1,200 700 140.0% Total Conference & Training Expense - 500 500 500 1,200 700 140.0% Telecommunications
4750 - Telecommunications 1,800 - 2,000 2,000 1,560 1,560 0.0% Total Telecommunications 1,800 - 2,000 2,000 1,560 1,560 0.0% Allocated Insurance
4996 - Allocated Liability Insurance 12,642 16,965 16,965 16,965 22,485 5,520 32.5% 4997 - Allocated Wrkrs Comp Insurance 4,531 5,280 5,280 5,280 8,595 3,315 62.8% Total Allocated Insurance 17,173 22,245 22,245 22,245 31,080 8,835 39.7% Total Operation 303,081 437,908 354,908 274,908 431,126 (6,782) -1.55% 67 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Building
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
Grand Total 257,055 10 257,055
4210 - Professional Contract Services
4210 - Professional Contract Services
Corelogic Information Solutions - Property Data
Information 2,400 1 2,400 2,400
4210 - Professional Contract Services Local Hazard Mitigation Plan (LHMP) Contract - 0 - 10,000 4210 - Professional Contract Services Phillips & Seabrook Contract 175,000 1 175,000 175,000 4210 - Professional Contract Services Impact Fees Study 70,000 1 70,000 70,000 Total 4210 - Professional Contract Services 247,400 3 247,400 257,400 4250 - Publications/Legal Notices
4250 - Publications/Legal Notices Routine Project Permit Public Notices 2,500 1 2,500 2,700 4250 - Publications/Legal Notices Public Notices Printing 500 1 500 500 Total 4510 - Publications/Legal Notices 3,000 2 3,000 3,200 4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Code Books 2,500 1 2,500 - Total 4330 - Misc Supplies & Services 2,500 1 2,500 -
4345 - Dues & Subscriptions
4345 - Dues & Subscriptions Adobe Annual Subscription (1) 250 1 250 - 4345 - Dues & Subscriptions Annual Blue Beam (1) 150 1 150 - 4345 - Dues & Subscriptions ICC Membership 575 1 575 400 Total 4345 - Dues & Subscriptions 975 3 975 400
4375 - Equipment Rental/Expenses
4375 - Equipment Rental/Expenses Canon Lease (Shared Allocation) 3,180 1 3,180 3,500 Total 4375 - Equipment Rental/Expenses 3,180 1 3,180 3,500 4750 - Telecommunications
4750 - Telecommunications Fax Line (Shared Allocation) 5 12 60 - 4750 - Telecommunications Sonic Internet (Shared Allocation) 125 12 1,500 2,000 Total 4750 - Telecommunications 130 24 1,560 2,000
68 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

SUMMARY - FIRE

EXPENSE
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
$ Inc/(Dec) % Inc/(Dec)
Proposed vs. Proposed vs.

Adopted Adopted
Budget Budget
2026-27
Proposed
Budget
-
97,640
1,100,000
50,000
-
-
-
-
-
-
-
-
-
-
97,640
1,110,000
50,000
-
-
-
-
-
137
588
-
-
Salaries & Wages 259,318 - - - 0.0%
Benefits 220,453 97,640 99,520 1,880 1.9%
Contracted Services 551,482 1,100,000 1,143,300 43,300 3.9% Services & Supplies 127,024 50,000 50,000 - 0.0%
Special Programs 900 - - - 0.0%
Equipment (under $10K) 19,247 - - - 0.0%
Equipment Rental/Maintenance 9,625 - - - 0.0%
Vehicle Expense 137,710 - - - 0.0%
Conference & Training Expense 17,576 - - - 0.0%
Utilities 34,666 - - - 0.0%
Telecommunications 10,870 - - - 0.0%
Allocated Insurance 103,405 - - - 0.0%
Capital Outlay 70,867 - - - 0.0%
Total Expense 1,563,143 1,247,640 1,247,640 1,258,365 1,292,820 45,180 3.6% DRAFT Agenda Item Number 8

69 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT 70 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Fire
Budget Expenditures
Account Number 2024-25 Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated YearEnd
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 227,168 - - - - - 0.0%
4012 - Overtime 20,056 - - - - - 0.0%
4021 - Overtime Strike Team 8,594 - - - - - 0.0%
4023 - One Time Payment 3,500 - - - - - 0.0%
Total Salaries & Wages 259,318 - - - - - 0.0%
Benefits
4100 - Employee Benefits 173 - - - - - 0.0%
4101 - Health in Lieu 4,331 - - - - - 0.0%
4104 - Accrual in Lieu 44,332 - - - - - 0.0%
4105 - Medicare & Fica 4,476 - - - - - 0.0%
4110 - CalPERS Employer Rate 42,968 - - - - - 0.0%
4111 - CalPERS UAL Cost 81,309 94,325 94,325 94,325 95,920 1,595 1.7% 4130 - Health Insurance 29,342 - - - - - 0.0%
4140 - Retiree Health Insurance OPEB 3,748 3,315 3,315 3,315 3,600 285 8.6% 4150 - Dental Insurance 4,912 - - - - - 0.0%
4151 - Vision Insurance 526 - - - - - 0.0%
4180 - Fire LTD Disability Insurance 3,052 - - - - - 0.0% 4181 - Long Term Disability Insurance 735 - - - - - 0.0% 4182 - Short Term Disability Insurance 281 - - - - - 0.0% 4183 - EAP (Employee Asst Prog) 82 - - - - - 0.0%
4184 - Life Insurance 184 - - - - - 0.0%
Total Benefits 220,453 97,640 97,640 97,640 99,520 1,880 1.9% Contracted Services
4210 - Professional Contract Services 270,497 1,100,000 1,100,000 1,110,000 1,143,300 43,300 3.9% 4230 - Recruitment Services 2,915 - - - 0.0%
4413 - VFF Duty Shift 83,940 - - - 0.0%
4414 - VFF Calls/Drills 130,147 - - - 0.0%
4415 - VFF Captain Weekends 26,000 - - - 0.0%
4416 - VFF Retention 37,983 - - - 0.0%
Total Contracted Services 551,482 1,100,000 1,100,000 1,110,000 1,143,300 43,300 3.9% Services & Supplies
4310 - Office Supplies 1,429 - - - 0.0%
4330 - Misc Supplies & Services 116,410 50,000 50,000 50,000 50,000 - 0.0% 4340 - Postage & Printing 386 - - - 0.0%
4345 - Dues & Subscriptions 8,799 - - - 0.0%
Total Services & Supplies 127,024 50,000 50,000 50,000 50,000 - 0.0% Special Programs
4890 - Other Community Support 900 - - - 0.0%
Total Special Programs 900 - - - - 0.0%
Equipment (under $10K)
4370 - Equipment(under $10K) 19,247 - - - 0.0%
Total Equipment (under $10K) 19,247 - - - - 0.0%
Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 3,840 - - - 0.0%
4378 - Equipment Maintenance 5,785 - - - 0.0%
Total Equipment Rental/Maintenance 9,625 - - - - 0.0%
Vehicle Expense
4380 - Vehicle Maintenance 121,656 - - - 0.0%
4390 - City Vehicle Fuel Expense 16,054 - - - 0.0%
Total Vehicle Expense 137,710 - - - - 0.0%
Conference & Training Expense
4510 - Conference & Training 8,056 - - - 0.0%
Agenda Item Number 8

Agenda Item Number 8

DRAFT
Fire
Budget Expenditures
Account Number 2024-25 Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated YearEnd
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
4515 - Meetings & Travel 9,521 - - - 0.0%
Total Conference & Training Expense 17,576 - - - - 0.0% Utilities
4710 - Utilities - Gas & Electric 23,755 - 137 - 0.0%
4711 - Utilities - City Bill 10,911 - - - 0.0%
Total Utilities 34,666 - - 137 - 0.0%
Telecommunications
4750 - Telecommunications 10,870 - 588 - 0.0%
Total Telecommunications 10,870 - - 588 - 0.0%
Allocated Insurance
4996 - Allocated Liability Insurance 66,397 - - - 0.0%
4997 - Allocated Wrkrs Comp Insurance 37,008 - - - 0.0% Total Allocated Insurance 103,405 - - - - 0.0%
5100 - Capital Outlay
5100 - Capital Outlay 70,867 - - 0.0%
Total Capital Outlay 70,867 - - - - 0.0%
Total Operation 1,563,143 1,247,640 1,247,640 1,258,365 1,292,820 45,180 3.62% 71 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8 DRAFT

POLICE DEPARTMENT
Mission Statement
The Sebastopol Police Department is committed to preserving life, peace, and property by providing policing that embodies integrity, professionalism, humanity, and service to the community.

Major Accomplishments in 2025-26:
 Significant progress toward full staffing, with all authorized positions currently in recruitment or hiring processes, positioning the Department to achieve full staffing levels for the first time in several years.
 Increased uniformed presence throughout the city, including expanded foot patrols and proactive community engagement efforts.
 Continued alignment of operational priorities with City Council public safety goals established during the 2025 Goal Setting Workshop.
 Successful internal leadership development through promotions, including the advancement of one officer to Sergeant and one Sergeant to Lieutenant.  Strengthened organizational stability and service capacity through improved staffing, leadership continuity, and increased community-focused policing strategies. 72 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Goals and Objectives for 2026-27:
 Expand training programs to ensure effective onboarding, field training, and professional development for newly hired personnel, supporting a smooth integration into the Department and maintaining service quality during staffing transitions.  Continue recruitment and hiring efforts with the goal of achieving and sustaining full staffing levels across all authorized sworn and professional positions.  Evaluate and revitalize the Citizen Volunteer Program, including assessing structure, supervision, and operational capacity with the intent to reestablish and expand volunteer participation where feasible.
 Explore the development and implementation of a Citizen’s Academy program, subject to available staffing resources, to enhance community understanding of police operations and strengthen public engagement.
 Maintain and expand proactive patrol strategies, including foot, vehicle, and community-oriented policing efforts, with continued emphasis on visibility in the downtown core and commercial districts.
 Strengthen collaboration with community stakeholders to further enhance public safety services and responsiveness to identified community needs.
 Continue alignment of departmental operations and initiatives with City Council-adopted public safety goals and broader city strategic priorities.
73 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

DRAFT

EXPENSE
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Change
Proposed vs.

Adopted
Budget
Salaries & Wages 2,322,671 2,443,313 2,443,313 2,443,313 2,594,001 150,688 6.2% Benefits 1,791,091 2,202,754 2,202,754 2,127,044 2,372,731 169,977 7.7% Contracted Services 226,983 323,545 331,545 323,545 332,905 9,360 2.9% Services & Supplies 83,486 36,172 36,172 36,172 43,373 7,201 19.9% Equipment Rental/Maintenance 5,893 14,260 14,260 14,260 14,260 - 0.0% Vehicle Expense 43,771 38,000 38,000 38,000 38,000 - 0.0% Conference & Training Expense 19,577 36,800 36,800 36,800 34,300 (2,500) -6.8% Utilities 51,453 47,150 47,150 47,150 48,720 1,570 3.3% Telecommunications 30,972 31,700 31,700 31,700 31,700 - 0.0% Allocated Insurance 476,774 593,635 593,635 593,635 604,905 11,270 1.9% Capital Outlay 70,867 - - - - - 0.0%
Total Expense 5,123,538 5,767,329 5,775,329 5,691,619 6,114,895 347,566 6.0%

SUMMARY - POLICE
74 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT 75 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Police
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Change
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 1,944,417 2,380,503 2,380,503 2,380,503 2,563,001 182,498 7.7% 4011 - Salaries - Part Time 44,261 20,000 20,000 20,000 20,000 - 0.0% 4012 - Overtime (FLSA) 271,637 150,000 150,000 150,000 150,000 - 0.0% 4022 - Overtime-(Contractual) - - - - - 0.0%
4023 - One Time Payment - Off Salary 62,357 - - - - - 0.0% 4023 - One Time Payment - Wellness - 4,500 4,500 4,500 6,000 1,500 33.3% 4090 - Vacancy Savings - (111,690) (111,690) (111,690) (145,000) (33,310) 29.8% Total Salaries & Wages 2,322,671 2,443,313 2,443,313 2,443,313 2,594,001 150,688 6.2% Benefits
4100 - Employee Benefits 2,190 - - - 16,000 16,000 0.0% 4101 - Health in Lieu 5,774 7,440 7,440 7,440 - (7,440) -100.0% 4102 - Uniform Allowance 15,800 18,600 18,600 18,600 27,000 8,400 45.2% 4103 - Holiday Pay 176,223 252,810 252,810 177,100 235,622 (17,188) -6.8% 4104 - Accrual in Lieu 57,221 40,000 40,000 40,000 10,000 (30,000) -75.0% 4105 - Medicare & Fica 37,181 34,517 34,517 34,517 37,164 2,647 7.7% 4110 - CalPERS Employer Rate 328,939 395,630 395,630 395,630 420,551 24,921 6.3% 4111 - CalPERS UAL Cost 634,398 708,600 708,600 708,600 774,400 65,800 9.3% 4122 - Reitrement Health Savings Plan 14,978 16,000 16,000 16,000 25,000 9,000 56.3% 4130 - Health Insurance 401,951 589,821 589,821 589,821 688,009 98,188 16.6% 4140 - Retiree Health Insurance OPEB 58,059 59,600 59,600 59,600 59,600 - 0.0% 4145 - PORAC LTD Insurance 3,130 6,865 6,865 6,865 7,140 275 4.0% 4150 - Dental Insurance 45,309 62,128 62,128 62,128 61,752 (376) -0.6% 4151 - Vision Insurance 4,768 6,117 6,117 6,117 6,132 15 0.2% 4181 - Long Term Disability Insurance 2,946 1,565 1,565 1,565 1,308 (257) -16.4% 4182 - Short Term Disability Insurance 278 625 625 625 617 (8) -1.3% 4183 - EAP (Employee Asst Prog) 580 735 735 735 735 - 0.0% 4184 - Life Insurance 1,367 1,701 1,701 1,701 1,701 - 0.0% Total Benefits 1,791,091 2,202,754 2,202,754 2,127,044 2,372,731 169,977 7.7% Contracted Services
4210 - Professional Contract Services 147,215 257,295 265,295 257,295 292,655 35,360 13.7% 4212 - Internet & Network /Technology Maint 32,922 30,250 30,250 30,250 30,250 - 0.0% 4216 - RBS Compliance - 14,000 14,000 14,000 - (14,000) -100.0% 4230 - Recruitment Services 46,846 22,000 22,000 22,000 10,000 (12,000) -54.5% Total Contracted Services 226,983 323,545 331,545 323,545 332,905 9,360 2.9% Services & Supplies
4310 - Office Supplies 9,419 6,000 6,000 6,000 6,000 - 0.0% 4330 - Misc Supplies & Services 65,374 26,300 26,300 26,300 34,250 7,950 30.2% 4340 - Postage & Printing 1,366 750 750 750 (750) -100.0% 4345 - Dues & Subscriptions 7,327 3,122 3,122 3,122 3,123 1 0.0% Total Services & Supplies 83,486 36,172 36,172 36,172 43,373 7,201 19.9% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 5,893 14,260 14,260 14,260 14,260 - 0.0% Total Equipment Rental/Maintenance 5,893 14,260 14,260 14,260 14,260 - 0.0% Vehicle Expense
4380 - Vehicle Maintenance 20,671 18,000 18,000 18,000 18,000 - 0.0% 4390 - City Vehicle Fuel Expense 23,101 20,000 20,000 20,000 20,000 - 0.0% Total Vehicle Expense 43,771 38,000 38,000 38,000 38,000 - 0.0% Conference & Training Expense
4510 - Conference & Training 13,040 14,800 14,800 14,800 13,800 (1,000) -6.8% 4515 - Meetings & Travel 6,537 22,000 22,000 22,000 20,500 (1,500) -6.8% Total Conference & Training Expense 19,577 36,800 36,800 36,800 34,300 (2,500) -6.8% Utilities
4710 - Utilities - Gas & Electric 35,617 31,500 31,500 31,500 32,445 945 3.0% 4711 - Utilities - City Bill 15,835 15,650 15,650 15,650 16,275 625 4.0% Total Utilities 51,453 47,150 47,150 47,150 48,720 1,570 3.3% Agenda Item Number 8

Agenda Item Number 8

DRAFT
Police
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Change
Proposed vs.

Adopted
Budget
Telecommunications
4750 - Telecommunications 30,972 31,700 31,700 31,700 31,700 - 0.0% Total Telecommunications 30,972 31,700 31,700 31,700 31,700 - 0.0% Allocated Insurance
4996 - Allocated Liability Insurance 254,910 342,120 342,120 342,120 376,940 34,820 10.2% 4997 - Allocated Wrkrs Comp Insurance 221,863 251,515 251,515 251,515 227,965 (23,550) -9.4% Total Allocated Insurance 476,774 593,635 593,635 593,635 604,905 11,270 1.9% Capital Outlay
5100 - Capital Outlay 70,867 - - - - 0.0%
Total Capital Outlay 70,867 - - - - - 0.0%
Total Operation 5,123,538 5,767,329 5,775,329 5,691,619 6,114,895 347,566 6.03% 76 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Police
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
Grand Total 445,967 149 489,678
4011 - Part Time
4011 - Part Time Per Diem Dispatchers 10,000 1 10,000 10,000 4011 - Part Time Reserve Officers 10,000 1 10,000 10,000 Total 4100 - Part Time 20,000 2 20,000 20,000
4023 - One Time Payment
4023 - Wellness Program One time Wellness Payment 6,000 1 6,000 4,500 Total 4023 - One Time Payment 6,000 1 6,000 4,500
4145 - PORAC LTD Insurance
4145 - PORAC LTD Insurance Police Dispatchers 175 12 2,100 1,925 4145 - PORAC LTD Insurance Police Officers/Sergeant 420 12 5,040 4,940 Total 4145 - PORAC LTD Insurance 595 24 7,140 6,865
4210 - Professional Contract Services
4210 - Professional Contract Services KW Cleaning 13,000 1 13,000 13,000 4210 - Professional Contract Services Chief Coaching - - - 3,000 4210 - Professional Contract Services Language Line 750 1 750 750 4210 - Professional Contract Services Psych Evals 775 3 2,325 2,325 4210 - Professional Contract Services Scheduling Software 775 1 775 775 4210 - Professional Contract Services Lexis Nexis 2,400 1 2,400 2,400 4210 - Professional Contract Services Lexipol Academy 4,585 1 4,585 4,585 4210 - Professional Contract Services Background Investigations 2,500 3 7,500 7,500 4210 - Professional Contract Services Sonoma County Sheriff's Bomb Squad Annual Fee 4,500 1 4,500 4,500 4210 - Professional Contract Services AMR Blood Draws 5,000 1 5,000 5,000 4210 - Professional Contract Services RV Tows 12,000 1 12,000 12,000 4210 - Professional Contract Services SoCo ISD IJS Access and line 8,500 1 8,500 8,500 4210 - Professional Contract Services Traffic Engineer Support 31,500 1 31,500 11,500 4210 - Professional Contract Services DOJ Fingerprints 10,000 1 10,000 14,600 4210 - Professional Contract Services Axon Taser 7 Annual Maintenance (Equipment,cloud) 15,000 1 15,000 15,000 4210 - Professional Contract Services Axon Body Cams Annual Maintenance (Equip, cloud) 16,000 1 16,000 16,000 4210 - Professional Contract Services Animal Control Contract Support 90,000 1 90,000 25,000 4210 - Professional Contract Services Homeless Outreach Support 40,000 1 40,000 40,000 4210 - Professional Contract Services Warming Center Ops 15,000 1 15,000 15,000 4210 - Professional Contract Services EOC Assesments Study - - - 40,000 4210 - Professional Contract Services County Op Area Emergency Services Contract 2,000 1 2,000 2,000 4210 - Professional Contract Services Website Updates Support (Holly Hanson) - - - 2,500 4210 - Professional Contract Services Sonoma County Sheriff Booking Fees 1,182 10 11,820 11,360 Total 4210 - Professional Contract Services 275,467 33 292,655 257,295 4212 - Internet & Network /Technology Maint
4212 - Internet & Network /Technology Maint Carousel - Storage Battery 400 1 400 400 4212 - Internet & Network /Technology Maint Marin IT - PD Server Maintenance Only 1,250 1 1,250 1,250 4212 - Internet & Network /Technology Maint Marin IT - Network Maintenance Equipment Replacement 2,500 1 2,500 2,500 4212 - Internet & Network /Technology Maint Vertiv Battery Backup 2,500 1 2,500 2,500 4212 - Internet & Network /Technology Maint CLETS Line Fee 3,100 1 3,100 3,100 4212 - Internet & Network /Technology Maint Sun Ridge Systems- Annual Support Services CAD/RMS 20,500 1 20,500 20,500 Total 4212 - Internet & Network /Technology Maint 30,250 6 30,250 30,250 4230 - Recruitment Services
4230 - Recruitment Services Police Officer 4,000 1 4,000 4,000 4230 - Recruitment Services Police Dispatcher 6,000 1 6,000 18,000 Total 4230 - Recruitment Services 10,000 2 10,000 22,000 4310 - Office Supplies
4310 - Office Supplies Routine Supplies 6,000 1 6,000 6,000 Total 4310 - Office Supplies 6,000 1 6,000 6,000
4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Ammunition 12,000 1 12,000 12,000 4330 - Misc Supplies & Services Citations 1,300 1 1,300 1,300 4330 - Misc Supplies & Services Evidence/Crime Scene Supplies 2,000 1 2,000 2,000 4330 - Misc Supplies & Services eWaste, Records & Haz Mat Destruction 5,000 1 5,000 5,000 4330 - Misc Supplies & Services Firearms, Holsters, Duty Equipment 5,000 1 5,000 5,000 4330 - Misc Supplies & Services Radio Battteries 1,000 1 1,000 1,000 4330 - Misc Supplies & Services Body Armor Vest (3) 1,800 3 5,400 - 4330 - Misc Supplies & Services Rain Gear 850 3 2,550 - Total 4330 - Misc Supplies & Services 28,950 12 34,250 26,300 77 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Police
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
4345 - Dues & Subscriptions
4345 - Dues & Subscriptions Adobe Subscriptions 288 2 576 576 4345 - Dues & Subscriptions IACP 220 1 220 220
4345 - Dues & Subscriptions CA Association for Property and Evidence Technicians 50 1 50 50 4345 - Dues & Subscriptions California Police Chief's Association 375 1 375 375 4345 - Dues & Subscriptions CLEAR (CA Law Enforcement Assn. of Records Supervisors) 100 1 100 100 4345 - Dues & Subscriptions Copware - Legal Sourcebook 705 1 705 705 4345 - Dues & Subscriptions Critical Reach APD Net Annual Subscription 250 1 250 250 4345 - Dues & Subscriptions National Emergency Network Association Fee 147 1 147 147 4345 - Dues & Subscriptions NBLETMA (North Bay Law Enforcement Training Managers Assn.) 250 1 250 250 4345 - Dues & Subscriptions Sonoma County Law Enforcement Chiefs Association 200 1 200 200 4345 - Dues & Subscriptions Zoom Subscriptions for Chief and Captain 125 2 250 249 Total 4345 - Dues & Subscriptions 2,710 13 3,123 3,122
4375 - Equipment Rental/Expenses
4375 - Equipment Rental/Expenses Badges and Cases 250 4 1,000 1,000 4375 - Equipment Rental/Expenses Ballsitic Vests 1,575 4 6,300 6,300 4375 - Equipment Rental/Expenses Canon Copier Lease 255 12 3,060 3,060 4375 - Equipment Rental/Expenses Florence Avenue Closure Equipment 3,900 1 3,900 3,900 Total 4375 - Equipment Rental/Expenses 5,980 21 14,260 14,260 4510 - Conference & Training
4510 - Conference & Training Cal Chiefs- Annual Chief's Conference, 4 Days, Out of town 975 1 975 975 4510 - Conference & Training Collision Investigation- 3 Officers, 5 days 200 3 600 600 4510 - Conference & Training Crisis Intervention Training- 2 Officers, 5 days local 125 2 250 250 4510 - Conference & Training CSI School- 3 Officers, 5 days likely out of town 1,135 3 3,405 3,405 4510 - Conference & Training First Aid/CPR Instructor- 1 Officer, 5 days, Out of town 430 1 430 430 4510 - Conference & Training FTO Program Coordinator- 1 Sergeant, 3 day course out of town 80 1 80 80 4510 - Conference & Training
Internal Affairs Investigations - 1 Sergeants. 3 day course out of town 300 1 300 300
4510 - Conference & Training Interview and Interrogation- 3 officers, 5 days out of town 575 3 1,725 1,725 4510 - Conference & Training
Officer Involved Shooting Investigations - 2 Sergeants. 2 day course out of town 250 2 500 500
4510 - Conference & Training Radar and Lidar- 3 Officers, 4 days possibly local 320 3 960 960 4510 - Conference & Training
RIMS Conference- Dispatch System Conference Annually, Out of town 1,350 1 1,350 1,350
4510 - Conference & Training Women Law Enforcement Leadership Symposioum 575 3 1,725 1,725 4510 - Conference & Training Records Supervisor School 750 1 750 750 4510 - Conference & Training Firarms Instructor School 750 1 750 750 4510 - Conference & Training IACP Conference - 2 - 1,000 Total 4510 - Conference & Training 7,815 28 13,800 14,800 4515 - Meetings & Travel
4515 - Meetings & Travel Estimated Lodging for identified Courses 13,500 1 13,500 15,000 4515 - Meetings & Travel Estimated Per Diem Costs 7,000 1 7,000 7,000 Total 4515 - Meetings & Travel 20,500 2 20,500 22,000
4750 - Telecommunications
4750 - Telecommunications Police Department Land Lines (AT&T) 14,000 1 14,000 14,000 4750 - Telecommunications Police Department Cell Phone & MDT (AT&T Mobility) 12,800 1 12,800 12,800 4750 - Telecommunications EOC Cable Service (Comcast) 3,200 1 3,200 3,200 4750 - Telecommunications EOC Fax Line & Router (AT&T) 1,700 1 1,700 1,700 4750 - Telecommunications 31,700 4 31,700 31,700
78 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

PUBLIC WORKS DEPARTMENT
Mission Statement
The Department is dedicated to serving the community by delivering high-quality, responsive services.

It is responsible for the efficient and effective planning, design, construction, operation, and maintenance of the City’s essential public infrastructure. The Department provides core services to ensure compliance with regulatory permitting requirements, supports the City’s infrastructure systems, and reviews private development projects that impact the public right-of-way.

Public Works
Director

1.0 FTE
Administrative
Technician

1.0 FTE
Engineering
Technician

1.0 FTE
Operations
Supervisor

1.0 FTE
Maintenance
Workers and Mtn
Assistant
10 FTE
Major Accomplishments in 2025-26:
 Completed the reorganization of the Public Works Department and Engineering Department and hired a new Public Works Director and selection of a new contract City Engineer.  Maintained regulatory compliance with water, sewer, storm water, air quality, and ADA standards.
 Maintained Cal/OSHA regulatory compliance safety and training policies program.  Completed work with Community Cultural Center ad-hoc to develop a master plan memorandum for a “roadmap” for future work at the center.  Completed Bodega Avenue Bike Lanes and Pavement Rehabilitation project Phase 2.  Began construction on Pavement Dig out and Repairs and Pavement Improvement Project.  Completed Burbank Farms ADA Pathway and Restroom.
 Completed ADA improvements at City Hall and commenced construction by Public Works staff.
 Completed the Americorps Trail Extension project.
 Completed the installation of the Ives Park Reach 1 & 2 Fence.  Completed the grant application and awarded a grant for pedestrian improvements at Covert Lane and Zimpher Drive.
 Completed the 2025 Pavement Management Program budget options report that identifies citywide pavement condition and deferred maintenance costs.  Continued to coordinate with Caltrans on the replacement of the pedestrian crossing. improvements at SR 116 at four (4) intersections at Burnett, Keating, Hutchins, and Walker. 79 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

 Continued to search for grant and funding opportunities to continue moving forward with the Citywide Pavement and Repairs Program to improve and maintain the city’s street and road network.
 Continued to search for grants for implementation of bike and pedestrian safety improvements.  Continued grant funding pursuits for: ATP (Active Transportation Program) grant for Ragle Road/West Side bicycle trail and citywide pavement resurfacing.  Completed the Water Master Plan.
 Completed replacement of the Moter for Well #4.
 Continued to support and develop prioritized sewer service improvements to areas within the city that pose a threat to public health and the environment as a result of deficiencies in existing sewer systems, including Zimpher Creek Sewer replacement / relocation and others list in FY 2025-26 CIP.
 Continued support of the Santa Rosa Plain Groundwater Sustainability Agency GSA) via participating in the GSA TAC, and the GSA Board and monitor/review potential rate increases.  Continued to participate in the MS4 stormwater permit renewal process and implemented a stormwater work plan with the Russian River Watershed Association.  Submitted five (5) grant applications for the Go Sonoma SCTCA cycle 2 program for street and transportation projects totaling nearly $16 million over a 5-year period.

Goals and Objectives for 2026-27:
 Continue the transition of relying less on consultants to perform day-to-day routine activities and services by hiring in-house staff to allow for better response times to the public and City departments, at less cost for engineering support services.  Continue to invest in the training of in-house staff to provide for technical expertise needed to support the reorganization.
 Complete implementation of full asset management system.  Continue to search for grant opportunities and funding sources to implement the 2026 Pavement Management Program budget options.
 Provide engineering responses and support for core services only to avoid expending City costs on non-core and discretionary services.
 Oversee the Capital Improvement Program (CIP) and continue to implement and invest in early-on design to develop a robust estimate of costs thereby reducing budget amendment requests.
 Continue pursuit of grant applications and financing for Well #4 replacement, inflow and infiltration reduction, ATP and other pedestrian safety enhancement grants, HSIP (highway safety improvement program) grants, and parks.
 Maintain clean, safe and accessible outdoor recreation spaces that encourage healthy community activities.
 Enhance and respect natural habitat areas and wildlife spaces through well maintained and defined public corridors.
 Implement water conservation measures and utilize native tree and plant species replacement whenever applicable.
 Address vandalism repairs and debris removal promptly discourage compounding associated issues related to these activities.
80 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT

PUBLIC WORKS - STAFFING ALLOCATION (FULL-TIME EQUIVALENT POSITIONS) FISCAL YEAR - 2026-27 1
Corp Yard Streets Streets LAD Landscaping Lots Building Engineering Center Center Ives Pool Water Fund Sewer Fund Budgeted Staffing
Public Works/Engineering
41-02 200-41-03 41-03 215-41-03 41-04 41-05 41-06 41-07 40-02 42-02 43-02 500-44-02 510-44-02 Director of Public Works 3% 97% 1.00
Public Works Operations Supervisor 5% 15% 10% 45% 25% 1.00 Administrative Technician 25% 75% 1.00
Engineering Technician 50% 50% 1.00
Water System Treatment Operator 20% 60% 20% 1.00
Sanitary Sewer System Operator 20% 20% 60% 1.00
Senior Maintenance Worker 20% 40% 40% 1.00
Senior Parks & Facilities/Maintenance Worker III 20% 30% 5% 10% 5% 20% 5% 5% 1.00 Maintenance Worker II 5% 20% 5% 10% 10% 25% 25% 1.00
Maintenance Worker II 5% 5% 10% 5% 5% 35% 35% 1.00
Maintenance Worker I 10% 10% 5% 5% 35% 35% 1.00
Maintenance Worker I 5% 15% 10% 5% 5% 35% 25% 1.00
Maintenance Assistant 10% 50% 40% 1.00
Maintenance Assistant
Gas Tax
5%
General
Fund Parks &
85%
Parking
5%
Government Senior Community
5%
FTE - Total
Maintenance Assistant - Vacant FROZEN 0.00
Total 0.83 0.75 0.60 0.00 1.70 0.50 0.35 2.22 0.05 0.20 0.20 3.50 3.10 1 The above staffing allocation is based on organizational structure, assigned duties, and schedules last reviewed by Department management in April 2026 Public Works/Engineering
Director of Public Works/City Engineer
Public Works Operations Supervisor
Administrative Technician
Engineering Technician
Water System Treatment Operator
Sanitary Sewer System Operator
Senior Maintenance Worker
Senior Parks & Facilities/Maintenance Worker III
Maintenance Worker II
Maintenance Worker II
Maintenance Worker I
5%
25%
50%
20%
20%
20%
5%
15%
20%
20%
5%
3%
5%
10%
25%
5%
5%
10%
5%
10%
10%
10%
10%
10%
5%
5%
97%
75%
50%
5%
5%
5%
20%
45%
60%
20%
40%
5%
25%
35%
35%
25%
20%
60%
40%
5%
25%
35%
35%

1.00 1.00

1.00 1.00

1.00 1.00

1.00 1.00

1.00 1.00

1.00 Maintenance Worker I 5% 15% 10% 5% 5% 35% 25% 1.00 Maintenance Assistant 10% 50% 40% 1.00
Maintenance Assistant 5% 85% 5% 5% 1.00
FISCAL YEAR - 2025-26 2
Maintenance Assistant - Vacant FROZEN 0.00
Agenda Item Number 8
Total 0.80 0.75 0.60 0.08 1.65 0.50 0.35 2.22 0.05 0.20 0.20 3.50 3.10 14.00 2 The above staffing allocation is based on organizational structure, assigned duties, and schedules last reviewed by Department management in January 2025.

Difference in Allocation FY26-27 vs. FY25-26 0.03 0.00 0.00 -0.08 0.05 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 81 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

1.00 14.00
Agenda Item Number 8

DRAFT

EXPENSES
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages 637,411 677,202 677,202 642,202 656,895 (20,307) -3.0% Benefits 439,180 487,185 487,185 487,185 459,703 (27,482) -5.6% Contracted Services 410,249 527,112 527,112 547,337 560,295 33,183 6.3% Services & Supplies 258,519 315,925 317,925 309,925 353,638 37,713 11.9% Equipment Rental/Maintenance 7,610 12,450 12,450 10,950 11,170 (1,280) -10.3% Vehicle Expense 65,233 70,525 70,525 70,525 73,250 2,725 3.9% Conference & Training Expense 317 5,300 5,300 2,300 6,600 1,300 24.5% Utilities-PG&E 85,278 80,950 80,950 89,690 93,940 12,990 16.0% Utilities-City 197,718 200,034 200,034 156,614 157,200 (42,834) -21.4% Telecommunications 14,512 17,550 17,550 18,650 20,740 3,190 18.2% Allocated Insurance 182,806 230,085 230,085 230,085 230,770 685 0.3% Capital Outlay - 24,000 24,000 24,000 90,000 66,000 275.0% Total Expense 2,298,833 2,648,318 2,650,318 2,589,463 2,714,201 65,883 2.5%

SUMMARY - PUBLIC WORKS
82 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Public Works Consolidated
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 596,650 663,192 663,192 663,192 690,545 27,353 4.1% 4011 - Salaries - Part Time 29,170 20,000 20,000 20,000 11,800 (8,200) -41.0% 4012 - Overtime 16,925 20,500 20,500 20,500 24,050 3,550 17.3% 4013 - Standby/Shift 4,672 8,250 8,250 8,250 8,000 (250) -3.0% 4023 - One Time Payment 13,200 - - - - - 0.0%
4090 - Vacancy Savings - (34,740) (34,740) (34,740) - 34,740 -100.0% 4990 - Staff Time Project Reimbursement (23,655) - - (35,000) (77,500) (77,500) 0.0% Total Salaries & Wages 637,411 677,202 677,202 642,202 656,895 (20,307) -3.0% Benefits
4100 - Employee Benefits 1,255 - - - - - 0.0%
4102 - Uniform Allowance 3,550 4,250 4,250 4,250 3,046 (1,204) -28.3% 4104 - Accrual in Lieu 63,748 - - - - - 0.0%
4105 - Medicare & Fica 10,590 9,617 9,617 9,617 10,013 396 4.1% 4110 - CalPERS Employer Rate 54,227 65,712 65,712 65,712 68,815 3,103 4.7% 4111 - CalPERS UAL Cost 150,565 177,559 177,559 177,559 174,560 (2,999) -1.7% 4130 - Health Insurance 125,963 180,603 180,603 180,603 161,446 (19,157) -10.6% 4140 - Retiree Health Insurance OPEB 12,701 16,470 16,470 16,470 14,686 (1,784) -10.8% 4150 - Dental Insurance 11,781 16,745 16,745 16,745 15,856 (889) -5.3% 4151 - Vision Insurance 1,242 1,663 1,663 1,663 1,564 (99) -6.0% 4181 - Long Term Disability Insurance 2,056 10,040 10,040 10,040 5,300 (4,740) -47.2% 4182 - Short Term Disability Insurance 846 954 954 954 937 (17) -1.7% 4183 - EAP (Employee Asst Prog) 197 980 980 980 1,050 70 7.1% 4184 - Life Insurance 460 2,592 2,592 2,592 2,430 (162) -6.3% Total Benefits 439,180 487,185 487,185 487,185 459,703 (27,482) -5.6% Contracted Services
4210 - Professional Contract Services 340,993 501,894 501,894 513,790 526,895 25,001 5.0% 4212 - Internet & Network /Technology Maint 1,620 3,353 3,353 3,353 3,400 47 1.4% 4213 - Building/Grounds Maintenance 38,800 11,865 11,865 11,865 30,000 18,135 152.8% 4230 - Recruitment Services 28,835 10,000 10,000 18,329 - (10,000) -100.0% Total Contracted Services 410,249 527,112 527,112 547,337 560,295 33,183 6.3% Services & Supplies
4310 - Office Supplies 330 630 630 630 630 - 0.0%
4330 - Misc Supplies & Services 221,954 244,015 246,015 243,015 277,150 33,135 13.6% 4332 - Janitorial & Safety Supplies 8,169 13,780 13,780 13,780 13,500 (280) -2.0% 4340 - Postage & Printing 853 400 400 400 415 15 3.8%
4345 - Dues & Subscriptions 27,213 57,100 57,100 52,100 61,943 4,843 8.5% Total Services & Supplies 258,519 315,925 317,925 309,925 353,638 37,713 11.9% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 7,610 12,450 12,450 10,950 11,170 (1,280) -10.3% Total Equipment Rental/Maintenance 7,610 12,450 12,450 10,950 11,170 (1,280) -10.3% Vehicle Expense
4380 - Vehicle Maintenance 26,964 31,885 31,885 31,885 32,750 865 2.7% 4390 - City Vehicle Fuel Expense 38,269 38,640 38,640 38,640 40,500 1,860 4.8% Total Vehicle Expense 65,233 70,525 70,525 70,525 73,250 2,725 3.9% Conference & Training Expense
4510 - Conference & Training - 4,700 4,700 1,700 5,500 800 17.0% 4515 - Meetings & Travel 317 600 600 600 1,100 500 83.3% Total Conference & Training Expense 317 5,300 5,300 2,300 6,600 1,300 24.5% 83 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Public Works Consolidated
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Utilities
4710 - Utilities - Gas & Electric 64,754 61,000 61,000 69,740 68,740 7,740 12.7% 4711 - Utilities - City Bill 197,718 200,034 200,034 156,614 157,200 (42,834) -21.4% 4712 - Utilities(Elec Vehicle Charging Stations) 15,879 15,750 15,750 15,750 21,000 5,250 33.3% 4721 - Utilities-Little League Elec 4,645 4,200 4,200 4,200 4,200 - 0.0% Total Utilities 282,997 280,984 280,984 246,304 251,140 (29,844) -10.6% Telecommunications
4750 - Telecommunications 14,512 17,550 17,550 18,650 20,740 3,190 18.2% Total Telecommunications 14,512 17,550 17,550 18,650 20,740 3,190 18.2% Allocated Insurance
4996 - Allocated Liability Insurance 111,580 149,685 149,685 149,685 169,345 19,660 13.1% 4997 - Allocated Wrkrs Comp Insurance 71,227 80,400 80,400 80,400 61,425 (18,975) -23.6% Total Allocated Insurance 182,806 230,085 230,085 230,085 230,770 685 0.3% Capital Outlay -
5100 - Capital Outlay - 24,000 24,000 24,000 90,000 66,000 275.0% Total Capital Outlay - 24,000 24,000 24,000 90,000 66,000 275.0% Total Operation 2,298,833 2,648,318 2,650,318 2,589,463 2,714,201 65,883 2.5% 84 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Corporation Yard
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 132,547 79,841 79,841 79,841 110,173 30,332 38.0% 4011 - Salaries - Part Time 6,623 - - - - 0.0%
4012 - Overtime 590 400 400 400 (400) -100.0%
4023 - One Time Payment 750 - - - - 0.0%
4090 - Vacancy Savings - (34,740) (34,740) (34,740) 34,740 -100.0% 4990 - Staff Time Project Reimbursement (7,888) - - - - - 0.0% Total Salaries & Wages 132,622 45,501 45,501 45,501 110,173 64,672 142.1% Benefits
4100 - Employee Benefits 1,255 - - - - - 0.0%
4104 - Accrual in Lieu 63,748 - - - - - 0.0%
4105 - Medicare & Fica 2,969 1,158 1,158 1,158 1,598 440 38.0% 4110 - CalPERS Employer Rate 15,207 9,721 9,721 9,721 9,059 (662) -6.8% 4111 - CalPERS UAL Cost 56,787 18,840 18,840 18,840 27,850 9,010 47.8% 4130 - Health Insurance 21,380 28,586 28,586 28,586 29,872 1,286 4.5% 4140 - Retiree Health Insurance OPEB 8,968 12,720 12,720 12,720 10,936 (1,784) -14.0% 4150 - Dental Insurance 2,079 2,790 2,790 2,790 2,532 (258) -9.2% 4151 - Vision Insurance 222 276 276 276 251 (25) -9.1%
4181 - Long Term Disability Insurance 506 895 895 895 329 (566) -63.2% 4182 - Short Term Disability Insurance 189 92 92 92 127 35 38.0% 4183 - EAP (Employee Asst Prog) 28 105 105 105 140 35 33.3% 4184 - Life Insurance 65 243 243 243 324 81 33.3%
Total Benefits 173,403 75,426 75,426 75,426 83,018 7,592 10.1% Contracted Services
4210 - Professional Contract Services 18,514 11,445 11,445 11,445 11,840 395 3.5% 4212 - Internet & Network /Technology Maint - 1,653 1,653 1,653 1,700 47 2.8% 4230 - Recruitment Services 21,097 5,000 5,000 5,000 - (5,000) -100.0% Total Contracted Services 39,611 18,098 18,098 18,098 13,540 (4,558) -25.2% Services & Supplies
4310 - Office Supplies 330 630 630 630 630 - 0.0%
4330 - Misc Supplies & Services 10,296 13,335 13,335 13,335 17,100 3,765 28.2% 4332 - Janitorial & Safety Supplies 1,798 2,625 2,625 2,625 3,000 375 14.3% 4340 - Postage & Printing 779 300 300 300 315 15 5.0%
4345 - Dues & Subscriptions 372 - - - - 0.0%
Total Services & Supplies 13,575 16,890 16,890 16,890 21,045 4,155 24.6% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 3,805 5,200 5,200 5,200 5,400 200 3.8% Total Equipment Rental/Maintenance 3,805 5,200 5,200 5,200 5,400 200 3.8% Vehicle Expense
4380 - Vehicle Maintenance 26,964 30,135 30,135 30,135 31,000 865 2.9% 4390 - City Vehicle Fuel Expense 38,269 38,640 38,640 38,640 40,500 1,860 4.8% Total Vehicle Expense 65,233 68,775 68,775 68,775 71,500 2,725 4.0% Conference & Training Expense
4510 - Conference & Training - 200 200 200 250 50 25.0% 4515 - Meetings & Travel 249 100 100 100 100 - 0.0%
Total Conference & Training Expense 249 300 300 300 350 50 16.7% Utilities
4710 - Utilities - Gas & Electric 4,498 6,000 6,000 4,500 4,500 (1,500) -25.0% 4711 - Utilities - City Bill 11,201 11,801 11,801 7,500 7,500 (4,301) -36.4% Total Utilities 15,699 17,801 17,801 12,000 12,000 (5,801) -32.6% 85 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

DRAFT
Corporation Yard
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Telecommunications
4750 - Telecommunications 11,755 13,650 13,650 13,650 16,700 3,050 22.3% Total Telecommunications 11,755 13,650 13,650 13,650 16,700 3,050 22.3% Allocated Insurance
4996 - Allocated Liability Insurance 28,635 38,430 38,430 38,430 37,435 (995) -2.6% 4997 - Allocated Wrkrs Comp Insurance 27,588 9,830 9,830 9,830 10,365 535 5.4% Total Allocated Insurance 56,223 48,260 48,260 48,260 47,800 (460) -1.0% Capital Outlay
5100 - Capital Outlay - - - - - - 0.0%
Total Capital Outlay - - - - - - 0.0%
Total Operation 512,175 309,901 309,901 304,100 381,526 71,625 23.1% 86 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

DRAFT
Corporation Yard
Object Details
Object - Category Line Item Description
Worksheet
Unit Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
4210 - Professional Contract Services
4210 - Professional Contract Services Generator Air Quality Permitting 840 1 $ 840 $ 840 4210 - Professional Contract Services Generator Service and Repairs 5,200 1 $ 5,200 $ 5,040 4210 - Professional Contract Services HVAC Service and Repairs 1,650 1 $ 1,650 $ 1,575 4210 - Professional Contract Services Security Monitoring 4,150 1 $ 4,150 $ 3,990 Total 4210 - Professional Contract Services 11,840 5 $ 11,840 $ 11,445 4230 - Recruitment Services
4230 - Recruitment Services Admin Tech - - - 2,500
4230 - Recruitment Services Maintenance Assistant - - - 2,500 Total 4230 - Recruitment Services - - - 5,000
4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Above Ground Fuel Tanks Inspections and Maintenance 3,500 1 $ 3,500 $ 3,360 4330 - Misc Supplies & Services Aerial Utility Equipment Safety Certification 2,200 1 $ 2,200 $ 2,100 4330 - Misc Supplies & Services Building Repairs and Upgrades 4,400 1 $ 4,400 $ 4,200 4330 - Misc Supplies & Services Safety Supplies 7,000 1 $ 7,000 $ 3,675 Total 4330 - Misc Supplies & Services 17,100 4 $ 17,100 $ 13,335 *Report Contains Filters and Conditions
87 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Streets Maintenance
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 52,206 68,419 68,419 68,419 72,350 3,931 5.7% 4012 - Overtime 10,097 9,450 9,450 9,450 12,000 2,550 27.0% 4013 - Standby/Shift 2,024 2,550 2,550 2,550 2,500 (50) -2.0% 4023 - One Time Payment 750 - - - - 0.0%
4990 - Staff-Time Projects Reimb - - - (5,000) (40,000) (40,000) 0.0% Total Salaries & Wages 65,077 80,419 80,419 75,419 46,850 (33,569) 30.8% Benefits
4102 - Uniform Allowance 250 600 600 600 473 (127) -21.2% 4105 - Medicare & Fica 950 992 992 992 1,049 57 5.7%
4110 - CalPERS Employer Rate 5,361 6,702 6,702 6,702 7,053 351 5.2% 4111 - CalPERS UAL Cost 13,768 12,204 12,204 12,204 18,300 6,096 50.0% 4130 - Health Insurance 15,743 21,440 21,440 21,440 24,838 3,398 15.8% 4150 - Dental Insurance 1,605 2,092 2,092 2,092 2,088 (4) -0.2% 4151 - Vision Insurance 169 207 207 207 207 - 0.0%
4181 - Long Term Disability Insurance 174 1,193 1,193 1,193 895 (298) -25.0% 4182 - Short Term Disability Insurance 81 79 79 79 84 5 6.3% 4183 - EAP (Employee Asst Prog) 18 105 105 105 140 35 33.3% 4184 - Life Insurance 41 324 324 324 324 - 0.0%
Total Benefits 38,160 45,938 45,938 45,938 55,451 9,513 20.7% Contracted Services
4210 - Professional Contract Services 67,106 77,550 77,550 77,550 92,160 14,610 18.8% Total Contracted Services 67,106 77,550 77,550 77,550 92,160 14,610 18.8% Services & Supplies
4330 - Misc Supplies & Services 113,345 150,000 150,000 150,000 181,000 31,000 20.7% 4332 - Janitorial & Safety Supplies - 1,500 1,500 1,500 1,500 - 0.0% Total Services & Supplies 113,345 151,500 151,500 151,500 182,500 31,000 20.5% Utilities
4710 - Utilities - Gas & Electric 21,168 20,000 20,000 20,000 20,300 300 1.5% 4711 - Utilities - City Bill 21,828 22,820 22,820 14,000 14,000 (8,820) -38.7% Total Utilities 42,996 42,820 42,820 34,000 34,300 (8,520) -19.9% Allocated Insurance
4996 - Allocated Liability Insurance 20,248 27,190 27,190 27,190 25,790 (1,400) -5.1% 4997 - Allocated Wrkrs Comp Insurance 6,423 5,530 5,530 5,530 6,435 905 16.4% Total Allocated Insurance 26,671 32,720 32,720 32,720 32,225 (495) -1.5% Capital Outlay
5100 - Capital Outlay - 14,000 14,000 14,000 65,000 51,000 364.3% Total Capital Outlay - 14,000 14,000 14,000 65,000 51,000 364.3% Total Operation 353,355 444,947 444,947 431,127 508,486 63,539 14.3% 88 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Streets Maintenance
Object Details
Object - Category Line Item Description
Worksheet
Unit Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
4210 - Professional Contract Services
4210 - Professional Contract Services Asset Management Software Maintenance Contract 5,000 1 $ 5,000 $ 3,050 4210 - Professional Contract Services Pedestrian Crosswalk Lighting Safety Inspection 15,950 1 $ 15,950 $ 15,500 4210 - Professional Contract Services Street Light Pole Repairs and Replacement 7,210 1 $ 7,210 $ 7,000 4210 - Professional Contract Services Traffic Signal Inspections and Maintenance (CALTRANS) 17,000 1 $ 17,000 $ 16,500 4210 - Professional Contract Services Vegetation Management along ROW & Line of Sight Safety 25,000 1 $ 25,000 $ 12,000 4210 - Professional Contract Services Storm drain spot repairs 15,000 1 $ 15,000 $ 15,000 4210 - Professional Contract Services Traffic Signal Lighting Safety Inspections 7,000 1 $ 7,000 $ 8,500 Total 4210 - Professional Contract Services 92,160 7 $ 92,160 $ 77,550 4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Street & Sidewalk Repairs 39,500 1 $ 39,500 $ 4,000 4330 - Misc Supplies & Services Main St Tree Lighting 10,000 1 $ 10,000 $ 5,000 4330 - Misc Supplies & Services Downtown Beautification - Anniversary 15,000 1 $ 15,000 $ 15,000 4330 - Misc Supplies & Services Flood Sand and Sandbags 5,500 1 $ 5,500 $ 5,500 4330 - Misc Supplies & Services Hazardous Materials Disposal 3,000 1 $ 3,000 $ 3,000 4330 - Misc Supplies & Services OSHA Compliance Safety Equipment 2,500 1 $ 2,500 $ 2,500 4330 - Misc Supplies & Services Pedestrian Crosswalk and Traffic Signal Lighting and Controls Repairs 16,500 1 $ 16,500 $ 16,500 4330 - Misc Supplies & Services Storm Water Systems Repair materials 7,500 1 $ 7,500 $ 7,500 4330 - Misc Supplies & Services Street Landscaping Materials- Compost Plants and Irrigation 10,500 1 $ 10,500 $ 10,500 4330 - Misc Supplies & Services Street Marking Maintenance Materials 5,500 1 $ 5,500 $ 5,500 4330 - Misc Supplies & Services Street Sign Pole Reflective Safety Enhancements 5,000 1 $ 5,000 $ 5,000 4330 - Misc Supplies & Services Street Sign Maintenance and Replacement Materials 10,500 1 $ 10,500 $ 10,500 4330 - Misc Supplies & Services Trash Receptable Improvement 50,000 1 $ 50,000 $ 20,000 Total 4330 - Misc Supplies & Services 181,000 14 181,000 $ $ 150,000 5100 - Capital Outlay
5100 - Capital Outlay 1/4 Ton Pickup truck-(split-3ways Str/Water/Sewer) $ 14,000 5100 - Capital Outlay Skid Steer-(split-3ways Str/Water/Sewer) 15,000 1 $ 15,000 5100 - Capital Outlay Vac Truck (split-3ways Str/Water/Sewer) 50,000 1 $ 50,000 Total 5100 - Capital Outlay 65,000 2 65,000 14,000 $
89 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Parks & Landscape Maintenance
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 176,635 119,909 119,909 119,909 133,603 13,694 11.4% 4012 - Overtime 3,710 4,500 4,500 4,500 6,700 2,200 48.9% 4013 - Standby/Shift 1,294 3,000 3,000 3,000 2,000 (1,000) -33.3% 4023 - One Time Payment 8,100 - - - - - 0.0%
4990 - Staff Time Project Reimbursement (768) - - - (5,000) (5,000) 0.0% Total Salaries & Wages 188,971 127,409 127,409 127,409 137,303 9,894 7.8% Benefits
4101 - Health in Lieu - -
4102 - Uniform Allowance 2,700 2,700 2,700 2,700 1,680 (1,020) -37.8% 4105 - Medicare & Fica 2,800 1,739 1,739 1,739 1,937
4110 - CalPERS Employer Rate 16,983 11,240 11,240 11,240 12,678 1,438 12.8% 4111 - CalPERS UAL Cost 36,518 55,160 55,160 55,160 33,770 4130 - Health Insurance 54,389 34,079 34,079 34,079 40,944 6,865 20.1% 4150 - Dental Insurance 5,003 3,050 3,050 3,050 3,164
4151 - Vision Insurance 521 296 296 296 307 11 3.7%
4181 - Long Term Disability Insurance 703 2,684 2,684 2,684 1,491 4182 - Short Term Disability Insurance 281 138 138 138 154 16 11.6% 4183 - EAP (Employee Asst Prog) 93 315 315 315 280
4184 - Life Insurance 220 729 729 729 648 (81) -11.1%
Total Benefits 120,211 112,130 112,130 112,130 97,053 7,229 6.4% Contracted Services
4210 - Professional Contract Services 14,219 190,804 190,804 190,804 168,700 (22,104) -11.6% Total Contracted Services 14,219 190,804 190,804 190,804 168,700 (22,104) -11.6% Services & Supplies
4330 - Misc Supplies & Services 68,557 54,100 54,100 54,100 54,100 - 0.0% 4332 - Janitorial & Safety Supplies 4,903 7,500 7,500 7,500 7,500 - 0.0% Total Services & Supplies 73,460 61,600 61,600 61,600 61,600 - 0.0% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses - 250 250 250 250 - 0.0% Total Equipment Rental/Maintenance - 250 250 250 250 - 0.0% Vehicle Expense
4380 - Vehicle Maintenance - 1,750 1,750 1,750 1,750 - 0.0% Total Vehicle Expense - 1,750 1,750 1,750 1,750 - 0.0%
Utilities
4710 - Utilities - Gas & Electric 5,335 8,000 8,000 5,000 5,000 (3,000) -37.5% 4711 - Utilities - City Bill 147,369 149,680 149,680 125,000 125,000 (24,680) -16.5% 4721 - Utilities-Little League Elec 4,645 4,200 4,200 4,200 4,200 - 0.0% Total Utilities 157,349 161,880 161,880 134,200 134,200 (27,680) -17.1% Allocated Insurance
4996 - Allocated Liability Insurance 20,042 26,890 26,890 26,890 44,225 17,335 64.5% 4997 - Allocated Wrkrs Comp Insurance 16,985 24,975 24,975 24,975 11,320 (13,655) -54.7% Total Allocated Insurance 37,027 51,865 51,865 51,865 55,545 3,680 7.1% Capital Outlay
5100 - Capital Outlay - - - - - - 0.0%
Total Capital Outlay - - - - - - 0.0%
Total Operation 591,237 707,688 707,688 680,008 656,401 (28,981) -4.1% 90 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Parks & Landscape Maintenance
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
4210 - Professional Contract Services
4210 - Professional Contract Services Asset Management Software Contract 5,000 1 $ 5,000 $ - 4210 - Professional Contract Services Annual Biological Surveys 2,500 1 $ 2,500 $ 2,500 4210 - Professional Contract Services Burbank Farm Tree Safety Maintenance 4,000 1 $ 4,000 $ 4,000 4210 - Professional Contract Services Tree removals per arborist study-Ives Park 10,000 1 $ 10,000 $ 15,000 4210 - Professional Contract Services Tree removals per arborist study-Libby Park 10,000 1 $ 10,000 $ 25,000 4210 - Professional Contract Services Tree removals/pruning per arborist study-Various Parks 25,000 1 $ 25,000 $ 25,000 4211 - Professional Contract Services Public Safety and Accessibility Vegitation Maintenance 15,000 1 $ 15,000 4210 - Professional Contract Services Landscape Maintenance Contract 97,200 1 $ 97,200 $ 75,300 4210 - Professional Contract Services Ives Park Fence Improvement (Reach 3&4) - 1 $ - $ 44,004 Total 4210 - Professional Contract Services 168,700 8 $ 168,700 $ 190,804 4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Irrigation Supplies 4,000 1 4,000 4,100 4330 - Misc Supplies & Services Landscaping Supplies-Compost, Mulch, Plants 22,000 1 22,000 23,500 4330 - Misc Supplies & Services Park Restroom Facility Repairs 6,100 1 6,100 6,500 4330 - Misc Supplies & Services Park Site Furnishings Repair and Replacement 12,000 1 12,000 10,000 4330 - Misc Supplies & Services Pet Waste Bags and Dispensers 3,000 1 3,000 3,000 4330 - Misc Supplies & Services Playground Fall Zone Safety Fiber 7,000 1 7,000 7,000 Total 4330 - Misc Supplies & Services 54,100 6 54,100 54,100 4711 - Utilities City Bill
4711 - Utilities City Bill Water Usage 100,000 1 100,000 120,780 4711 - Utilities City Bill Sewer Cost 25,000 1 25,000 28,900 Total 4711 125,000 2 125,000 149,680
5100 - Capital Outlay
5100 - Capital Outlay - - - -
Total 5100 - Capital Outlay - - - $ -
91 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Parking Lot Maintenance
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 33,025 39,462 39,462 39,462 42,137 2,675 6.8% 4012 - Overtime 1,329 1,750 1,750 1,750 2,000 250 14.3% 4013 - Standby/Shift 1,167 1,400 1,400 1,400 2,000 600 42.9% 4023 - One Time Payment 1,350 - - - - 0.0%
Total Salaries & Wages 36,871 42,612 42,612 42,612 46,137 3,525 8.3% Benefits
4101 - Health in Lieu - -
4102 - Uniform Allowance 450 600 600 600 525 (75) -12.5% 4105 - Medicare & Fica 543 572 572 572 611 39 6.8%
4110 - CalPERS Employer Rate 3,163 3,425 3,425 3,425 3,646 221 6.5% 4111 - CalPERS UAL Cost 12,055 8,440 8,440 8,440 10,650 2,210 26.2% 4130 - Health Insurance 11,834 15,139 15,139 15,139 17,539 2,400 15.9% 4150 - Dental Insurance 1,169 1,413 1,413 1,413 1,411 (2) -0.1% 4151 - Vision Insurance 121 140 140 140 140 - 0.0%
4181 - Long Term Disability Insurance 127 2,087 2,087 2,087 895 (1,192) -57.1% 4182 - Short Term Disability Insurance 51 45 45 45 49 4 8.9% 4183 - EAP (Employee Asst Prog) 16 245 245 245 210 (35) -14.3% 4184 - Life Insurance 37 567 567 567 486 (81) -14.3%
Total Benefits 29,566 32,673 32,673 32,673 36,162 3,489 10.7% Contracted Services
4210 - Professional Contract Services 4,345 8,100 8,100 6,000 5,300 (2,800) -34.6% Total Contracted Services 4,345 8,100 8,100 6,000 5,300 (2,800) -34.6% Services & Supplies
4330 - Misc Supplies & Services 3,016 4,500 6,500 4,500 4,500 - 0.0% Total Services & Supplies 3,016 4,500 6,500 4,500 4,500 - 0.0% Utilities
4710 - Utilities - Gas & Electric 25,120 20,000 20,000 33,240 33,240 13,240 66.2% 4711 - Utilities - City Bill 11,261 12,119 12,119 6,500 6,500 (5,619) -46.4% 4712 - Utilities(Elec Vehicle Charging Stations) 15,879 15,750 15,750 15,750 21,000 5,250 33.3% Total Utilities 52,260 47,869 47,869 55,490 60,740 12,871 26.9% Allocated Insurance
4996 - Allocated Liability Insurance 6,784 9,130 9,130 9,130 10,195 1,065 11.7% 4997 - Allocated Wrkrs Comp Insurance 5,607 3,820 3,820 3,820 3,750 (70) -1.8% Total Allocated Insurance 12,391 12,950 12,950 12,950 13,945 995 7.7% Total Operation 138,449 148,704 150,704 154,225 166,784 18,080 12.2% 92 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

DRAFT
Parking Lot Maintenance
Object Details
Object - Category Line Item Description
Worksheet
Unit Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
4210 - Professional Contract Services
4210 - Professional Contract Services
EV Charging Station Maintenance Contract
(City Owned) 5,300 1 $ 5,300 $ 8,100
Total 4210 - Professional Contract Services 5,300 1 $ 5,300 $ 8,100 4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Landscape Maintenance Supplies 2,000 1 $ 2,000 $ 3,500 4330 - Misc Supplies & Services Street Markings- Paint and Thermoplastic 500 1 $ 500 $ 500 4330 - Misc Supplies & Services Tree Maintenance and Replacement 2,000 1 $ 2,000 $ 2,500 Total 4330 - Misc Supplies & Services 4,500 3 $ 4,500 $ 6,500 93 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Government Building
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 15,231 34,623 34,623 34,623 33,289 (1,334) -3.9% 4012 - Overtime 784 1,900 1,900 1,900 2,000 100 5.3%
4013 - Standby/Shift 187 1,300 1,300 1,300 1,500 200 15.4% 4017 - Salaries - COVID-19 450 - - - - 0.0%
4990 - Staff-Time Projects Reimb - - - (5,000) (7,500) (7,500) 0.0% Total Salaries & Wages 16,651 37,823 37,823 32,823 29,289 (8,534) 16.8% Benefits
4102 - Uniform Allowance 150 350 350 350 368 18 5.1%
4105 - Medicare & Fica 244 502 502 502 483 (19) -3.8%
4110 - CalPERS Employer Rate 1,773 3,323 3,323 3,323 3,234 (89) -2.7% 4111 - CalPERS UAL Cost 6,146 4,300 4,300 4,300 8,415 4,115 95.7% 4130 - Health Insurance 3,724 12,197 12,197 12,197 12,668 471 3.9% 4150 - Dental Insurance 351 1,133 1,133 1,133 1,032 (101) -8.9% 4151 - Vision Insurance 35 111 111 111 101 (10) -9.0%
4181 - Long Term Disability Insurance 42 1,789 1,789 1,789 895 (894) -50.0% 4182 - Short Term Disability Insurance 19 40 40 40 38 (2) -4.0% 4183 - EAP (Employee Asst Prog) 6 105 105 105 175 70 66.7% 4184 - Life Insurance 13 486 486 486 405 (81) -16.7%
Total Benefits 12,502 24,336 24,336 24,336 27,814 3,478 14.3% Contracted Services
4210 - Professional Contract Services 98,483 131,995 131,995 131,995 157,395 25,400 19.2% 4213 - Building/Grounds Maintenance 38,800 11,865 11,865 11,865 30,000 18,135 152.8% Total Contracted Services 137,284 143,860 143,860 143,860 187,395 43,535 30.3% Services & Supplies
4330 - Misc Supplies & Services 26,240 20,580 20,580 20,580 19,450 (1,130) -5.5% 4332 - Janitorial & Safety Supplies 1,468 2,155 2,155 2,155 1,500 (655) -30.4% Total Services & Supplies 27,708 22,735 22,735 22,735 20,950 (1,785) -7.9% Utilities
4710 - Utilities - Gas & Electric 8,633 7,000 7,000 7,000 5,700 (1,300) -18.6% 4711 - Utilities - City Bill 6,059 3,614 3,614 3,614 4,200 586 16.2% Total Utilities 14,693 10,614 10,614 10,614 9,900 (714) -6.7% Allocated Insurance
4996 - Allocated Liability Insurance 9,559 12,770 12,770 12,770 16,390 3,620 28.3% 4997 - Allocated Wrkrs Comp Insurance 2,855 1,945 1,945 1,945 2,960 1,015 52.2% Total Allocated Insurance 12,413 14,715 14,715 14,715 19,350 4,635 31.5% Capital Outlay
5100 - Capital Outlay - 10,000 10,000 10,000 25,000 15,000 150.0% Total Capital Outlay - 10,000 10,000 10,000 25,000 15,000 150.0% Total Operation 221,250 264,083 264,083 259,083 319,698 55,615 21.1% 94 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Government Building
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
4210 - Professional Contract Services
4210 - Professional Contract Services Generator Air Quality Permitting 1,365 1 $ 1,365 $ 1,365 4210 - Professional Contract Services HVAC Maintenance Service and Repairs 18,060 1 $ 18,060 $ 18,060 4210 - Professional Contract Services Janitorial Cleaning Services (CH & PW) 18,700 1 $ 18,700 $ 18,700 4211 - Professional Contract Services Janitorial Cleaning Services (Police) 13,650 1 $ 13,650 $ 13,650 4210 - Professional Contract Services Pest Control and Exclusion 7,140 1 $ 7,140 $ 7,140 4210 - Professional Contract Services
Police Dept. and Fire Dept. Generator Maintenance
Testing and Repairs 9,975 1 $ 9,975 $ 9,975
4210 - Professional Contract Services
Security System Monitoring and Maintenance - Public
Works 1,575 1 $ 1,575 $ 1,575
4210 - Professional Contract Services
Security System Monitoring and Maintenance - City
Hall 4,305 1 $ 4,305 $ 4,305
4210 - Professional Contract Services Solar PV Maintenance Agreement 2,625 1 $ 2,625 $ 2,625 4210 - Professional Contract Services Park Village Management Contract 75,000 1 $ 75,000 $ 54,600 4211 - Professional Contract Services Building the Commons Translation Services 5,000 1 $ 5,000 Total 4210 - Professional Contract Services 152,395 11 157,395 $ $ 131,995 4213 - Building/Grounds Maintenance
4213 - Building/Grounds Maintenance Facility Improvements and Grounds Maintenance 12,000 1 $ 12,000 $ 4,725 4213 - Building/Grounds Maintenance Park Village Maintenance and Repairs 12,000 1 $ 12,000 $ 4,725 4213 - Building/Grounds Maintenance Library Maintenance and Repairs 3,000 1 $ 3,000 $ 1,050 4213 - Building/Grounds Maintenance Museum Maintenance and Repairs 1,500 1 $ 1,500 $ 840 4213 - Building/Grounds Maintenance Burbank Cottage Maintenance and Repairs 1,500 1 $ 1,500 $ 525 Total 4213 - Building/Grounds Maintenance 30,000 5 $ 30,000 $ 11,865 4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Electrical and Lighting Repairs 3,675 1 $ 3,675 $ 3,675 4330 - Misc Supplies & Services
General Building Maintenance- Paint, Plumbing, Roof
Repairs 10,000 1 $ 10,000 $ 11,025
4330 - Misc Supplies & Services Work Space Improvements 4,200 1 $ 4,200 $ 4,305 4330 - Misc Supplies & Services
Landscape Maintenance Supplies- Compost, Mulch,
Plants 1,575 1 $ 1,575 $ 1,575
Total 4330 - Misc Supplies & Services 19,450 4 $ 19,450 $ 20,580 5100 - Capital Outlay
5100 - Capital Outlay Upgrade PD generator to run the EOC - - $ - $ - 5101 - Capital Outlay Cabin Stair Replacement - Park Village 15,000 1 $ 15,000 5100 - Capital Outlay AB1572 Turfgrass conversion 10,000 1 $ 10,000 $ 10,000 Total 5100 - Capital Outlay 25,000 1 $ 25,000 $ 10,000
95 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Engineering
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 187,006 320,938 320,938 320,938 298,993 (21,945) -6.8% 4011 - Salaries - Part Time 22,547 20,000 20,000 20,000 11,800 (8,200) -41.0% 4012 - Overtime 415 2,500 2,500 2,500 1,350 (1,150) -46.0% 4023 - One Time Payment 2,250 - - - - - 0.0%
4990 - Staff Time Project Reimbursement (14,999) - - (25,000) (25,000) (25,000) 0.0% Total Salaries & Wages 197,219 343,438 343,438 318,438 287,143 (31,295) -9.1% Benefits
4105 - Medicare & Fica 3,084 4,654 4,654 4,654 4,335 (319) -6.9% 4110 - CalPERS Employer Rate 11,740 31,301 31,301 31,301 33,145 1,844 5.9% 4111 - CalPERS UAL Cost 25,291 78,615 78,615 78,615 75,575 (3,040) -3.9% 4130 - Health Insurance 18,893 69,162 69,162 69,162 35,585 (33,577) -48.5% 4140 - Retiree Health Insurance OPEB 3,733 3,750 3,750 3,750 3,750 - 0.0% 4150 - Dental Insurance 1,574 6,267 6,267 6,267 5,629 (638) -10.2% 4151 - Vision Insurance 174 633 633 633 558 (75) -11.8% 4181 - Long Term Disability Insurance 504 1,392 1,392 1,392 795 (597) -42.9% 4182 - Short Term Disability Insurance 225 560 560 560 485 (75) -13.4% 4183 - EAP (Employee Asst Prog) 36 105 105 105 105 - 0.0% 4184 - Life Insurance 84 243 243 243 243 - 0.0%
Total Benefits 65,338 196,682 196,682 196,682 160,205 (36,477) -18.5% Contracted Services
4210 - Professional Contract Services 138,326 82,000 82,000 95,996 91,500 9,500 11.6% 4212 - Internet & Network /Technology Maint 1,620 1,700 1,700 1,700 1,700 - 0.0% 4230 - Recruitment Services 7,738 5,000 5,000 13,329 - (5,000) -100.0% Total Contracted Services 147,684 88,700 88,700 111,025 93,200 9,500 10.7% Services & Supplies
4330 - Misc Supplies & Services 500 1,500 1,500 500 1,000 (500) -33.3% 4340 - Postage & Printing 74 100 100 100 100 - 0.0%
4345 - Dues & Subscriptions 26,841 57,100 57,100 52,100 61,943 4,843 8.5% Total Services & Supplies 27,415 58,700 58,700 52,700 63,043 4,343 7.4% Equipment Rental/Maintenance
4375 - Equipment Rental/Expenses 3,805 7,000 7,000 5,500 5,520 (1,480) -21.1% Total Equipment Rental/Maintenance 3,805 7,000 7,000 5,500 5,520 (1,480) -21.1% Conference & Training Expense
4510 - Conference & Training - 4,500 4,500 1,500 5,250 750 16.7% 4515 - Meetings & Travel 68 500 500 500 1,000 500 100.0% Total Conference & Training Expense 68 5,000 5,000 2,000 6,250 1,250 25.0% Telecommunications
4750 - Telecommunications 2,757 3,900 3,900 5,000 4,040 140 3.6% Total Telecommunications 2,757 3,900 3,900 5,000 4,040 140 3.6% Allocated Insurance
4996 - Allocated Liability Insurance 26,312 35,275 35,275 35,275 35,310 35 0.1% 4997 - Allocated Wrkrs Comp Insurance 11,769 34,300 34,300 34,300 26,595 (7,705) -22.5% Total Allocated Insurance 38,081 69,575 69,575 69,575 61,905 (7,670) -11.0% Total Operation 482,367 772,995 772,995 760,920 681,306 (91,689) -11.9% 96 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Engineering
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
2026-27
Proposed
Budget
2025-26
Adopted
Budget
4210 - Professional Contract Services
4210 - Professional Contract Services City Engineering and Grant Support 50,000 1 50,000 50,000 4210 - Professional Contract Services
As-needed Land survenying services for minor land development projects 10,000 1 10,000 10,000
4210 - Professional Contract Services Apple Blossom Trail feasibility study - 1 - - 4210 - Professional Contract Services Public outreach services for engineering activities - 1 - 1,500 4210 - Professional Contract Services MS4 Stormwater Permit - Trash Amendment Compliance Programs 20,000 1 20,000 20,000 4210 - Professional Contract Services
Mandate storm water creek sampling-RWQCB suspended
September 2022/Est. update Sep 2026 1,500 1 1,500 500
4210 - Professional Contract Services Technical Support - Colleen Hunt 10,000 1 10,000 Total 4210 - Professional Contract Services 91,500 7 91,500 82,000 4212 - Internet & Network /Technology Maint
4212 - Internet & Network /Technology Maint Breeze Software (CIP) 1,700 1 1,700 1,700 Total 4212 - Internet & Network /Technology Maint 1,700 1 1,700 1,700 4345 - Dues & Subscriptions
4345 - Dues & Subscriptions Adobe Acrobat Pro (for 2 Techs) 600 1 600 400 4345 - Dues & Subscriptions
SCTA Annual Fee (note RCPA annual fee approx $9k included in Planning ops budget) 6,043 1 6,043 6,000
4345 - Dues & Subscriptions 5-year MS4 permit renewal fee 5,000 1 5,000 5,000 4345 - Dues & Subscriptions Russian River Water Shed work plan 39,500 1 39,500 36,000 4345 - Dues & Subscriptions SWRCB annual stormwater permit fee 8,000 1 8,000 8,000 4345 - Dues & Subscriptions APWA membership annual dues 1,500 1 1,500 400 4345 - Dues & Subscriptions League of Cities-Public Works Institute annual dues 700 1 700 700 4345 - Dues & Subscriptions LID certification fees 600 1 600 600 Total 4345 - Dues & Subscriptions 61,943 7 61,943 57,100 4510 - Conference & Training
4510 - Conference & Training APWA conference (Public Works Director/City Engineer) 2,000 1 2,000 1,500 4510 - Conference & Training Public Works Institute conference 1,500 1 1,500 1,500 4510 - Conference & Training LID/CASQA (Eng. Tech) - needed to obtain LID certification 1,750 1 1,750 1,500 Total 4510 - Conference & Training 5,250 3 5,250 4,500
97 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

Agenda Item Number 8

EXPENSE
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages 5,763 5,768 5,768 5,768 6,233 465 8.1% Benefits 4,028 4,042 4,042 4,042 4,517 475 11.8%
Contracted Services 5,516 6,405 6,405 6,405 6,405 - 0.0% Services & Supplies 6,734 6,500 6,500 6,500 7,000 500 7.7% Special Programs - - - - - - 0.0%
Allocated Insurance 4,105 4,935 4,935 4,935 3,500 (1,435) -29.1% Capital Outlay 16,475 20,000 20,000 20,000 30,000 10,000 50.0% Total Expense 42,620 47,650 47,650 47,650 57,655 10,005 21.0%

SUMMARY - SENIOR CENTER
DRAFT 98 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026

DRAFT Agenda Item Number 8

Senior Center
Budget Expenditures
Account Number
2024-25
Actual
2025-26
Adopted
Budget
2025-26
Adjusted
Budget
2025-26
Estimated
Year-End
2026-27
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adopted
Budget
% Inc/(Dec)
Proposed vs.

Adopted
Budget
Salaries & Wages
4010 - Salaries - Full Time 4,801 4,983 4,983 4,983 5,133 150 3.0% 4012 - Overtime 447 570 570 570 600 30 5.3%
4013 - Standby/Shift 364 450 450 450 500 50 11.1%
4023 - One Time Payment 150 - - - - 0.0%
4090 - Vacancy Savings - (235) (235) (235) 235 -100.0%
Total Salaries & Wages 5,763 5,768 5,768 5,768 6,233 465 8.1% Benefits
4102 - Uniform Allowance 50 50 50 50 53 3 6.0%
4105 - Medicare & Fica 84 72 72 72 74 2 2.8%
4110 - CalPERS Employer Rate 380 397 397 397 409 12 3.0% 4111 - CalPERS UAL Cost 1,714 1,125 1,125 1,125 1,300 175 15.6% 4130 - Health Insurance 1,591 1,787 1,787 1,787 2,070 283 15.8% 4150 - Dental Insurance 163 174 174 174 174 - 0.0%
4151 - Vision Insurance 17 17 17 17 17 - 0.0%
4181 - Long Term Disability Insurance 16 298 298 298 298 - 0.0% 4182 - Short Term Disability Insurance 6 6 6 6 6 - 0.0% 4183 - EAP (Employee Asst Prog) 2 35 35 35 35 - 0.0%
4184 - Life Insurance 4 81 81 81 81 - 0.0%
Total Benefits 4,028 4,042 4,042 4,042 4,517 475 11.8%
Contracted Services
4210 - Professional Contract Services 5,516 6,405 6,405 6,405 6,405 - 0.0% Total Contracted Services 5,516 6,405 6,405 6,405 6,405 - 0.0% Services & Supplies
4330 - Misc Supplies & Services 6,734 6,500 6,500 6,500 7,000 500 7.7% Total Services & Supplies 6,734 6,500 6,500 6,500 7,000 500 7.7% Allocated Insurance
4996 - Allocated Liability Insurance 3,289 4,425 4,425 4,425 3,045 (1,380) -31.2% 4997 - Allocated Wrkrs Comp Insurance 816 510 510 510 455 (55) -10.8% Total Allocated Insurance 4,105 4,935 4,935 4,935 3,500 (1,435) -29.1% Capital Outlay
5100 - Capital Outlay 16,475 20,000 20,000 20,000 30,000 10,000 50.0% Total Capital Outlay 16,475 20,000 20,000 20,000 30,000 10,000 50.0% Total Operation 42,620 47,650 47,650 47,650 57,655 10,005 21.0% 99 Agenda Item Number 8
City Council Meeting Packet of June 2, 2026