SEAN E. REED, RCE
VICE PRESIDENT, ENGINEERING
Mr. Reed has worked in the civil engineering field since 1997 and has been with McIntosh & Associates since 1998. He earned his professional registration in 2003 and has extensive experience in site grading, sanitary sewer and stormwater collection systems, water systems, utility design, street improvements, 401 water quality permitting, retaining wall design, and master sewer and stormwater management studies. Mr. Reed is proficient in the use of AutoCAD Civil 3D, Microsoft Excel, HEC-HMS, HEC-RAS, Hydraflow, Microsoft Project, ArcMap and many other software programs. He has been an integral part of designing major retail projects, residential developments, wind energy ventures, and several master sewer and stormwater studies in multiple states. Mr. Reed is also certified by the San Joaquin Valley Air Pollution Control District to prepare Dust Control Plans. He is also a State qualified SWPPP Developer/Practitioner (QSD/QSP) and has prepared Stormwater Pollution Prevention Plans (SWPPPs) to conform to California’s NPDES General Permit.
Mr. Reed’s background also includes a Project Engineering role for one of the nation’s largest heavy civil contractors where his duties included scheduling, cost and production tracking, material procurement, analysis of plans and specifications, and interacting with clients and contractors. He also managed the construction of several storm channel improvements, including a low flow crossing for the City of La Quinta in California.
EDUCATION
Bachelor of Science degree in Civil Engineering
California State University Fresno, Fresno, CA 1997
Associates of Arts degree in Liberal Arts
Bakersfield Community College, Bakersfield, CA 1994
QUALIFICATIONS
Registered Civil Engineer: California - R.C.E. 64620 2003 Licensed Building Contractor: California - 776706 2000
Certified SWPPP Developer/Practitioner (QSD/QSP) 2010
SAM WALKER, JR., LS
VICE PRESIDENT, SURVEYING
Mr. Walker has been with McIntosh & Associates since 1991 and has been in the field of land surveying since 1990. Currently he assists in the supervision and coordination of survey crews, calculates & distributes survey work assignments, and performs field work as required. Mr. Walker has worked in every position in the survey department including party chief, instrument man, chainman, and survey technician. Mr. Walker’s experience includes topographic surveys, boundary and A.L.T.A. Surveys, aerial control surveys for photogrammetry, and construction surveys including all aspects of subdivisions, commercial developments, schools and oil field construction.
Mr. Walker is proficient with “One-man” Geodimeter survey system which is used for all types of surveys.
Mr. Walker is also proficient with Global Positioning Survey System (GPS) which is used for high precision survey control and topographic surveys.
EDUCATION
Bachelor of Science degree in Surveying Engineering
California State University Fresno, Fresno, CA 1990
QUALIFICATIONS AND AFFILIATIONS
Licensed Land Surveyor: California - L.S. 7558 1999
Member – California Land Surveyors Association (CLSA) 1988 to Present Member – Bakersfield Chapter CLSA 1991 to Present
Past President, Vice-President, and Chapter Representative
MATTHEW TASOS, EIT
OFFICE ENGINEER/SENIOR PROJECT MANAGER
Mr. Tasos has worked in the civil engineering field with McIntosh & Associates since 2012.
He is experienced in multiple aspects of infrastructure design for residential subdivisions, commercial projects, and public works projects including grading, sewer, storm drain, water, utilities, street improvements, traffic signals and wall construction. He is also experienced in preparing traffic studies and area-wide engineering studies for sewer collection. Mr. Tasos is fluent in the use of AutoCAD for drafting and design and the use of spreadsheets for various types of engineering studies, data manipulation and engineering calculations along with several other types of engineering software. Mr.
Tasos is fluent in the use of AutoCAD Civil 3D, Microsoft Excel for various types of engineering studies, data manipulation, SYNCHRO Trafficware, Microsoft Project, and many other software programs. He has been an integral part of the preparation of several extensive traffic studies and traffic signals for major retail and residential projects.
Mr. Tasos also performs inspections on a variety of construction projects, including street construction, sewer and water lines, storm drain lines and basins, utility installation and repair, traffic signals installation and modification, lighting, striping and signage to determine compliance with approved plans and specifications and appropriate standards.
Perform construction management and administration duties on a variety of residential projects including preparing specifications and schedules, negotiating and preparing change orders, preparing cost estimates, creating and maintaining complete and accurate records of daily operations, men and equipment hours and material certifications. Meet and confer with representatives of utility companies, contractors, developers and other public agencies regarding interpretation.
EDUCATION
Bachelor of Science degree in Civil Engineering
California State University Fresno, Fresno, CA 2011
QUALIFICATIONS
EIT #112951 2013
MIGUEL LORETO
OFFICE ENGINEER/SENIOR PROJECT MANAGER
Mr. Loreto has been in the engineering industry over 22 years his experience includes design and construction inspection for public works and transportation projects, land development including small and large residential, educational, industrial, commercial, mixed-use, public works, schools, churches and hillside projects. Mr. Loreto has worked on large transportation projects throughout the Midwest, oil and chemical pipeline design throughout the USA. Some of the larger transportation projects include SR-315 Widening, I-70 Widening, and I-270 Improvements and Widening. In addition Mr. Loreto has been involved in various improvement projects involving CalTrans, providing him experience including the management and coordination of various disciplines of the project team including contractors. Design experience includes preliminary and final engineering including site plan layout, grading and drainage, sewer, water, hydrology and hydraulics, tract maps, and street design. I have experience in processing and approval of projects through the City of Los Angeles, City of Wasco, City of Bakersfield, City of Pasadena, City of Delano, City of Madera, City of Culver City, City of Simi Valley, Los Angeles County, Madera County, Kern County, and DSA.
Mr. Loreto is knowledgeable of Autodesk Land Development, and Civil3D, Microsoft Office, Microsoft Project, WaterCAD, Flow Master, SewerCAD, and various other design software.
EDUCATION
Management Advantage Program
Irvine, CA 2003
Electro-Mechanical Engineering
Columbus State, Columbus, OH 1992
Los Angeles Valley College
North Hollywood, CA 1991
National Education Center
Los Angeles, CA 1986
QUALIFICATIONS
Electro-Mechanical Drafting with CAD
BROOKE RIEHL, EIT
OFFICE ENGINEER
Mrs. Riehl has been with McIntosh & Associates since 2021. She provides general engineering, drafting, and project management services. She has design experience in residential development and preparation of improvement plans. Mrs. Riehl designs and produces grading, sewer, storm drain, street, water, and wall plans. She also reviews and oversees prepared plans by office design draftspersons. Mrs. Riehl prepares engineer’s estimates, bond estimates, progress pay estimates, contract change orders, submittals, due diligence reports, RFI’s, construction schedules, and construction progress reports.
She coordinates directly with clients and contractors to complete projects on time in alignment with the construction schedule and under budget. Mrs. Riehl also does site inspections to ensure the projects are constructed per the design.
Mrs. Riehl is an efficient and effective office engineer and has the ability to process multiple projects simultaneously while meeting critical deadlines. She possesses various technical skills and is proficient in AutoCAD Civil 3D, Adobe, Asana, ArcGIS, BlueBeam Revu, Microsoft Project, MATLAB, and Microsoft Office products such as Word, Excel, PowerPoint, and Outlook.
EDUCATION
Bachelor of Science degree in Engineering
California State University Bakersfield, Bakersfield, CA 2020
QUALIFICATIONS
EIT #170422 2020
MALIK MASRI, EIT
OFFICE ENGINEER
Mr. Masri has been with McIntosh & Associates since 2022. He prepares and designs street, sewer, storm drain, utility, easement, and highway improvement plans within multiple jurisdictions, and coordinates with contractors to ensure site conditions and construction is built according to the design. Mr. Masri has worked on site grading and demolition plans for commercial and residential projects. He has also conducted drainage and flood studies using Flo-2d to assess projects located in flood zones.
Previously working for Caltrans, he designed highway facilities consisting of CRCP replacements, roadway rehabilitations, ADA compliant curb ramps, grading, preparing alignments, assemblies, corridors, design around environmental constraints, construction, and staging per Caltrans standards. Mr. Masri possesses various technical skills and is proficient in AutoCAD Civil 3D, Adobe, Microstation, BlueBeam Revu, and Microsoft Office.
EDUCATION
Bachelor of Science degree in Civil Engineering
California State University Fresno, Fresno, CA 2016
QUALIFICATIONS
EIT #156963 2015
PE Civil Exam 2019
DAVID FIDELINO
OFFICE ENGINEER
Mr. Fidelino has been with McIntosh & Associates since 2012. He has over seventeen years of experience in residential, agricultural, commercial, and industrial projects. Mr.
Fidelino has expertise in infrastructure improvements, master plan land use planning, design review, and air quality studies. He is knowledgeable in principles and practices of civil engineering and surveying, modern design techniques, municipal projects, project management, as well as pertinent city, state and federal codes and ordinances. He has in-depth administrative, technical and business experience in construction management and engineering design in complex, multifaceted commercial projects. Mr. Fidelino is proficient in design software such as ArcGIS10, AutoCAD Civil 3D, AutoCAD, HydroFlo Sewer and Storm, Microsoft Office, and Bluebeam Revu.
Mr. Fidelino currently manages infrastructure site improvements for all phases of private developments commencing with site planning, design review, air quality studies, and ISR Compliance. He prepares master drainage plans and studies for cities for urban design and redevelopment projects. Mr. Fidelino also prepares improvement plans for street, sewer, and storm drain.
EDUCATION
Bachelor of Science degree in Civil Engineering
California State University Fullerton, Fullerton, CA 2006
QUALIFICATIONS
Proficient in Hydraulic Structure Design
Storm Water and Environmental Compliance
Material Testing
DANIEL BEN-HUR
DESIGN DRAFTSMAN
Mr. Ben-Hur has been with McIntosh & Associates since 2022. He has a background in residential subdivisions and commercial design for projects in the southern California region. Past project experience includes site and improvement plan design for grading, street, water, sewer, storm drain, wall, and erosion control plans. Mr. ben-Hur is also responsible for preparing stormwater reports and Storm Water Pollution Prevention Plan (SWPPP) documents, ensuring compliance with local, state, and federal regulations.
Mr. Ben-Hur possesses various technical skills in Civil3D, AutoCAD, Bluebeam, and Bid2Win. In addition to preparing improvement plans, he also prepares quantity analysis, cost estimates, and manages projects to meet critical deadlines.
EDUCATION
Bachelor of Science degree in Engineering
California State University Bakersfield, Bakersfield, CA 2022
QUALIFICATIONS
Proficient in Improvement Plan Preparation
WHITNEY JACKSON
SENIOR PLANNER
Miss Jackson was an Urban Land Use Planner for the City of Bakersfield from 2016 to 2021 and has recently shifted focus from the public to private sector. While she is relatively new to McIntosh & Associates, she has provided her planning and project management approach from a different perspective.
Miss Jackson works efficiently with clients, and specializes in land use entitlements, CEQA, project management, residential, commercial, and industrial projects from the initial entitlement stage through to final development. She has been successful in building relationships with local representatives, City departments, engineers, architects, brokers, and constituents processing and coordinating projects through the proper channels of various jurisdictions. As Senior Planner, Miss Jackson has been responsible for processing entitlements, prepares due diligence reports, ISR, reviewing and revising plans for major projects involving land use approval, project design with clients, processing minor land divisions and major subdivisions, preparing CEQA documents, preparing technical studies, managing projects and clients.
EDUCATION
Master of Business Administration, Social Entrepreneurship Hult International Business School, London, United Kingdom 2012 Bachelor of Arts degree in Political Science, Minor ISCOR San Diego State University, San Diego, CA 2010
International Law and British Common Law Degree
Oxford University, Oxford, United Kingdom 2008
QUALIFICATIONS
Project Manager of entitlements, CEQA, ISR, land divisions and planning
9 Estimate of Deliverable Costs
Deliverable $ per hour Estimated # of hrs.
per sheet**
Estimate of
costs per sheet
Residential:
Grading plan, 1”=50ft 2.0
Sewer / Water Plans & profile 2.0
Street / Storm Drain Plans & profile 1.5
Wall Plan & Profiles 1.5
Public Landscaping 1.0
Park Grading 2.0
Cover Sheets, Notes, & Detail Sheets 0.5
Commercial / Industrial:
Site grading plan, 1”= 40 ft 2.0
Offsite Sewer / Water Plans & profile 2.0
Offsite Street / Storm Drain Plans & profile 2.0
Cover Sheets, Notes, & Detail Sheets 0.5
**Estimated number of hours per sheet is presented for cost estimation purposes only and is based on staff experience in checking development plans. Times estimates do not include rechecks Consultant will review the plans and submit an actual estimate of hours necessary for one plan check and receive approval from the City before work may commence. Cost estimates for rechecks or additional checks will be treated similarly.
$100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $200.00 $200.00 $200.00 $200.00 $200.00 $200.00 $150.00 $150.00 $100.00 $50.00 $50.00 Page 336 of 397 City of Shafter
Public Improvement Plan Checking Services Proposal
10.20.2023
Rishi Patel
SORA Engineering
7 Clipper Hill
Oakland, CA 94618
1 Table of Contents
1) Cover Letter____________________________________________________________________2 2) Scope of Work and Associated Work Plan__________________________________3 3) Firm Qualifications & Relevant Experience________________________________ 4 4) Firm Organizational Chart & Proposed Staffing Plan_____________________9 5) Employee Project Resumes and Qualifications___________________________ 9 Attachment 1: Resume and Capabilities Statement
Attachment 2: PE Licence
Attachment 3: Proposal Form
SORA Engineering City of Shafter Proposal
2 1) Cover Letter
SORA Engineering
Rishi Patel
7 Clipper Hill
Oakland, CA 94618
925.998.6591
[email protected]
October 20, 2023
City of Shafter
Public Works Department
ATTN: Michael James, Public Works Director, [email protected] 720 Commerce Way
Shafter, CA 93263
Subject: RFP: Public Improvement Plan Checking Services: Solicitation Number ENG001
Dear Michael James,
SORA Engineering is pleased to submit this Proposal to the City of Shafter to perform Public Improvement Plan Checking Services. Rishi Patel is the Founder of SORA Engineering and is the authorized representative for any proposal questions and/or contract negotiations. SORA Engineering has reviewed the sample Professional Services Agreement for this contract and takes no exception. SORA Engineering is a California Small Business (Micro) and Small Business - Public Works certified company (Certification ID: 2035491). We are also in the process of getting approved as a Disadvantaged Business Enterprise (DBE).
Thank you for your consideration of this proposal. If you have any questions or require additional information, please contact me at any time.
Sincerely,
Rishi Patel
Signature________________________________
SORA Engineering City of Shafter Proposal
3 2) Scope of Work and Associated Work Plan
Our understanding of the scope of work for this RFP is to provide comprehensive plan checking services for commercial, industrial, and residential developments within the City of Shafter. This includes meticulous review and evaluation of construction designs, materials, and methods to ensure technical correctness and compliance with the City of Shafter Subdivision Engineering and Design Manual. We are fully aware of the need for adherence to additional standards, such as Federal ADA standards, California MUTCD, California Building Code, and other relevant local agency standards. SORA Engineering understands that in certain situations, it does not always make sense to follow standards due to existing site conditions or other special circumstances. In these situations, we will use sound engineering judgment to alert the City Engineer to the specific variance.
For residential development, plans to be reviewed include:
● Grading plans
● Water construction plans
● Sewer construction plans
● Street construction plans
● Storm drain construction plans
● Wall and public fence construction plans
● Public park plans
● Public Landscaping plans
For commercial and industrial developments, plans to be reviewed include:
● Grading plans
● Water construction plans
● Sewer construction plans
● Street construction plans
Review of building and structure plans will be excluded from this scope of work.
In addition to plans, SORA Engineering will review soils reports, title reports, development agreements, wall calculations, street section calculations, storm and sewer studies for pipe sizing, flow network analysis, and other project-specific documentation.
This contract is expected to last 1 year starting on November 1, 2023. Once plans are shared with SORA Engineering, we will prepare a cost estimate and date of completion for the plan checking services and request approval from the City of SORA Engineering City of Shafter Proposal
4 Shafter. Once authorized we will begin reviewing the plans using Bluebeam software and will commit to completing the work within four (4) weeks. 3) Firm Qualifications & Relevant Experience
SORA Engineering is well qualified and experienced to complete the work described in the RFP. We have successfully completed similar projects with many California cities such as San Jose, Fresno, Hayward, Beaumont, Oakley, Oakland, San Francisco, Berkeley, San Leandro, and Brentwood. We are very familiar with this type of work and have a methodical 4-step approach towards design review.
Process:
Step 1: Meticulously review plans for drafting errors. This includes but is not limited to spelling errors, overlapping text, references to detail sheets, overlapping callouts, unnecessary content, missing content, and matchlines.
Why: Sloppy drafting can be a tell-tale sign of larger problems at hand. It is also an easy target for contractors to issue change orders on. This in turn can lead to unnecessary delays and cost overruns.
Step 2: Check the design against the City of Shafter Engineering and Design Manual as well as other standards laid out in the scope of work. We would also consult with the City of Shafter if there is interest in following the National Association of City Transportation Officials (NACTO) best practices found at nacto.org.
Why: Following published standards ensures the design is up to code and is cohesive with the rest of Shafter. Our experience is key as we understand how to check on the nuances of design such as truck turning templates, sight distance, safe routes to school, pedestrian and bike safety, fire emergency access, traffic impacts, and construction staging to name a few. This is also the time to start thinking creatively. Many times due to existing conditions, a standard may not be met, or a detail may be overdesigned. Creative and critical thinking ensures that the design is practical for the situation.
By keeping up with industry best practices such as NACTO guides, we can make sure the proposed infrastructure prioritizes public safety and is compatible with rapidly evolving mobility solutions like scooters, e-bikes, and driverless vehicles.
SORA Engineering City of Shafter Proposal
5 Step 3: Review plans from a larger regional perspective. ● How does the project conform to existing infrastructure at the limits of work?
● Is there an opportunity to add to the bicycle network on Figure 3-7-2 (pg.50)?
● Will the project be affected by future infrastructure development as described in Section 3.7 Circulation and Roads (pg. 44)? ● Is the project appropriately zoned based on the Zoning map of Shafter?
● Will the project be affected by future CA High Speed Rail Development?
Why: By thinking holistically, Shafter will benefit from less throw-away work, demolition, and reconstruction; and be considered good stewards of the money allocated toward
these projects. This long-term vision can spur more economic activity that benefits the city.
Step 4: Final QA/QC check.
Why: Once all comments have been added, it’s important to step back with fresh eyes and review all of the sheets one last time. This ensures that nothing was missed and we can confidently stand by our review before handing it back to the City of Shafter.
Relevant Experience:
Our most relevant work was San Jose’s Downtown West project. We were the owner's representative to Google as they developed their future 80-acre mixed-use campus consisting of 7.3 million square feet of office space, 4,000 housing units, and 15 acres of parks and green space. Our role was to guide design consultants to develop plans that would ultimately be approved by the City of San Jose, Google, utility owners, adjacent transit operators, and the surrounding community. To do this successfully, we developed a clear communication plan with our design consultant team; we reviewed design standards and expectations early and revisited them often; and pushed our consultant team to create designs that were safe, innovative, and efficient.
Our work for the City of Shafter will follow the same high standards that Google expected of us for Downtown West. Our final product will involve detailed analysis, clear identification of design errors, and recommendations for corrections.
SORA Engineering City of Shafter Proposal
6 Creativity: Sora Engineering attended the October 10th, 2023 pre-bid meeting where it was mentioned that advice on where to be creative is important to the city.
One avenue we suggest exploring is the integration of 3-D modeling. While this is not part of the plan checking process, this is something that we encourage the design engineers to produce to help as a visual aid. If the designer is not able to create them, we are happy to help guide them. By creating color 3-D visualizations early in the design process, expectations around the final design can be set without having to waste time iterating. These tools help allow all stakeholders to have a voice including those that may not have technical backgrounds in civil design. Below are some samples to help illustrate the point.
Figure 1: A 3-D rendering of a roadway can allow city planners to determine the best use of the right of way. Options like landscaping, street parking, bike lanes, and more can quickly be analyzed.
SORA Engineering City of Shafter Proposal
7 Figure 2: Once a final street configuration is designed, engineers can use these tools to create construction staging plans. These visuals can help flush out constructability issues and double as graphics to share with the public to explain why a street is closed.
Figure 3: A hypothetical residential building at the intersection of Shafter Ave. and Redwood Dr. This rendering gives a sense of scale to the project as compared to the surrounding development. This tool can be used to analyze building shadows, adjacent flood zones, wetlands, visual impacts, roadway sight lines, and more.
SORA Engineering City of Shafter Proposal
8 Figure 4: A proposed office building at the intersection of E Lerdo Hwy and Gold’s Ave.
Creating a visual like this very early in the planning process is a powerful tool to share with neighbors or affected stakeholders.
Figure 5: Single-family homes near Fresno Ave. and Central Valley Hwy. A development like this requires a significant amount of new roads. Being able to quickly iterate and try dozens of options for the roadway network gives assurance that the development will fit in well with the existing infrastructure.
SORA Engineering City of Shafter Proposal
9 4) Firm Organizational Chart & Proposed Staffing Plan Rishi Patel is the sole owner and employee of SORA Engineering. As a result, his clients get the benefit of a single point of contact for all communications. Rishi Patel will be responsible for the overall project as the project manager and will perform the plan checking, proposal writing, billing, and attend meetings. 5) Employee Project Resumes and Qualifications
Please see Attachment 1 for Rishi Patel’s project resume.
Rishi Patel is a Professional Civil Engineer licensed in the State of California. He has over 15 years of experience working on relevant projects improving downtown cores, bike facilities, land development projects, roads, highways, and rail lines. His most recent project, San Jose’s Downtown West, is an 80-acre development project that will become Google’s new San Jose headquarters. Mr. Patel served as an owner’s representative to Google and was in charge of reviewing and approving all consultant infrastructure plans before sending them for final approval to the city of San Jose. With over a dozen stakeholders interested in the project, Mr. Patel held a key function in reviewing the plans for compliance against standards from multiple agencies.
Mr. Patel also worked on the California High Speed Rail project for 5 years as a design engineer. His role was to develop construction plans for underpasses and overpasses in Fresno, CA. Through this experience, Mr. Patel gained a solid understanding of the information needed to produce ready-for-construction plan sets. He eventually went on to be the track design lead for the 32-mile segment of rail in Construction Package 1 (CP1). With this background knowledge, Mr. Patel can help cities along the HSR route by challenging inefficient designs that can lead to excessive right-of-way takes and undesirable rerouting of local streets.
SORA Engineering City of Shafter Proposal
10 Attachment 1: Rishi Patel’s Project Resume
SORA Engineering City of Shafter Proposal
Rishi Patel, P.E.
soraengineering.com
Oakland, CA, USA
925.998.6591
[email protected]
project map
Education & Licenses
University of California at
Davis
Bachelor of Science in
Civil Engineering
Professional Engineer
(P.E.) Licenced in
California
Summary
Experienced infrastructure leader with over 15 years of experience in project management, design, and team leadership. Founder and CEO of SORA Engineering.
Professional Experience
● Blue text is used to identify the most relevant work related to the City of Shafter’s Plan Checking RFP
SORA Engineering - Founder and CEO
May 2023 - Present, Oakland, CA.
SORA Engineering was formed to serve our clients with high-quality, innovative, and creative solutions. We achieve this by leveraging new technology-driven solutions to improve workflow and deliver the best outcomes for our clients. Our core competencies are transportation design and Civil Engineering project/program management. SORA Engineering is a California Small Business (Micro) and a Disadvantaged Business Enterprise (DBE) company.
Google Development Ventures, Lendlease - Infrastructure Lead August 2021 - April 2023, San Jose, CA.
Google’s San Jose Downtown West Development, San Jose, CA Downtown West is a +$3BN program consisting of 7.3MM sqft of office space, 4,000 housing units, and 15 acres of parks and green space. The site is at the intersection of multiple public transportation systems including BART, California High Speed Rail, Caltrain, and VTA Light Rail. ● Led the transportation infrastructure team to develop Google’s San Jose Downtown West Development.
● Effectively managed a cross-functional group of over 75 design engineers and consultants to develop the roads and utilities plans for Downtown West
● Responsible for checking plans for final approval from Google and the City of San Jose
● Coordinated across disciplines including Masterplan Development, Architecture, Open Space, Retail, Vertical Development, and District Systems.
● Fostered excellent stakeholder relationships, delivered effective contract management, effective change order negotiations, and successfully navigated government/regulatory approvals.
HNTB - Senior Project Manager
December 2018 - August 2021, Oakland, CA
BART to San Jose Phase II Extension, San Jose, CA
The Santa Clara Valley Transportation Authority (VTA) plans to extend the Bay Area Rapid Transit (BART) service from the Berryessa Station through
downtown San Jose to the City of Santa Clara. The $9BN project includes the construction of a 6-mile extension of BART with four new stations along the route.
● Led the track guideway design of the BART to San Jose Phase II Project and delivered dozens of iterations of track designs to arrive at an optimal solution, each time meeting regulatory requirements and project specifications.
● Oversaw the design of five miles of subway tunnels, one mile of at-grade track, two mid-tunnel ventilation shafts, egress facilities, and a storage yard and maintenance facility.
● Led a team of design engineers and consultants, including geotechnical and structural engineers.
BART K Line Interlocking Replacement, Oakland, CA
This project upgrades tracks along the Bay Area Rapid Transit (BART) system from MacArthur Station to Rockridge Station. The project upgrades 32 switches, over 10 miles of track, traction power, and train control systems.
The +$150MM project is also a critical first step towards upgrading the entire BART network to transition to a new Communication Based Train Control (CBTC) system.
● Spearheaded project management for the delivery of plans, specifications, and estimates to the client.
● Regularly met with clients to review progress, get feedback, and share conceptual designs.
● Led and managed engineering teams across multiple disciplines including track, train control, traction power, and structures to ensure successful delivery of a critical infrastructure upgrade. ● Employed effective communication and collaboration to coordinate and motivate team members towards project goals.
● Utilized strong problem-solving skills to navigate challenges and maintain project timelines.
● Demonstrated exceptional leadership qualities to inspire a culture of excellence and foster high-performing teams.
BART ADA Upgrades, Bay Area, CA
This project will improve accessibility for various BART station sites and accommodate limited mobility passengers. The project improves curb ramps and sidewalks, concrete deficiencies along platform edge warning tiles, handrail corrections, replacement of wheelchair-accessible telephones, TTY and courtesy phones, platform edge warning tile replacement, wall protrusion detection, hearing loop inclusion, and improved lighting in the existing elevator areas.
● Served as project manager, leading and coordinating Civil, Electrical, and Architectural consultant teams.
KKCS - Project Manager
September 2017 - November 2018, Oakland, CA
BART C25 Interlocking Replacement, Orinda, CA
This project upgrades an interlocking along the Bay Area Rapid Transit (BART) system between Orinda and Lafayette stations. The project upgraded 4 switches, traction power, and train control systems. The +$20MM project is also a critical first step towards upgrading the entire BART network to transition to a new Communication Based Train Control (CBTC) system. ● Managed project and delivery of plans, specifications, and estimate to the client.
● Led cross-functional engineering teams within track, train control, and traction power disciplines.
Parsons - Civil Engineer
July 2012 - August 2017, San Francisco, CA
CA High Speed Train – Design Build in Fresno, CA
The California High-Speed Rail Construction Package 1 (CP1) is the first significant construction contract executed on California’s High-Speed Rail project and is valued at approximately $2BN. CP1 is a 32-mile stretch between Avenue 19 in Madera County to East American Avenue in Fresno County, including major work elements in downtown Fresno. It includes 17 roadway/railroad grade separations, two mainline viaducts, one tunnel, realignments of existing railroad tracks, utility relocations, roadway relocations, two trench sections, and a major river crossing over the San Joaquin River.
● Led the track guideway engineering team and ensured delivery of construction-ready plans to the contractor for a design-build project. ● Developed the final track alignment and 3D model to determine the placement of structures, drainage features, utility relocations, and roadway alignments.
● Ensured compliance with High Speed Train, Caltrans, AASHTO, ADA, and Local agency standards and guidelines.
● Coordinated with all disciplines, including structures and utilities, to optimize design and ensure constructability.
● Collaborated with the contractor to develop cost-saving strategies and alternative designs in real time.
● Designed roadway grade separation plan sets for multiple crossings, including American Avenue, Avenue 7, 8, 10, 11, 12, 15, 15½, Tulare Street, Fresno Street, Ventura Street, and Tuolumne Street.
Gilman St Double Roundabout, Berkeley, CA
This project located in Berkeley, CA will reconfigure the Interstate 80/Gilman Street interchange. The purpose of the project is to improve navigation and traffic operations on Gilman Street between West Frontage Road and 2nd Street through the I-80 interchange so that congestion is reduced and turn conflicts are minimized. The project also aims to close the gap in the bicycle facilities through the I-80/Gilman Street interchange.
● Led the Project Approval/Environmental Document (PA/ED) phase of the project as a lead design engineer, managing a team of junior design engineers to develop multiple iterations for study purposes. ● Evaluated project impacts such as Right-of-Way takes, utility relocation needs, visual impacts, noise impacts, environmental impacts, and community benefits to inform the design process. ● Collaborated with stakeholders including agencies, utility owners, and community groups to ensure project feasibility and compliance with regulatory requirements.
AC Transit Bus Rapid Transit, Oakland, CA
The AC Transit Bus Rapid Transit Project provides high-quality, fast, and frequent express bus service along an approximately 14.4-mile-long urban corridor. The project extends from Downtown Oakland at the northern end to San Leandro BART at the southern end. The project cost was estimated at $230MM. The project provides dedicated bus-only lanes, 46 new station platforms, 8 miles of new bike lanes, new traffic signals, over 500 ADA-compliant curb ramps, and new landscaping.
● Designed roadway geometry, sidewalks, curb ramps, station platforms, curb and gutter, and utility relocations.
● Designed the project as a State Truck Route, ensuring compliance with state regulations and standards.
● Managed surveyors and potholing contractors.
● Contributed to project success by ensuring timely and accurate completion of design work.
SR116/121 Roundabout, Sonoma County, CA
This project would reconfigure an intersection and install a traffic signal or roundabout at the intersection of Highway 121 and 116. The project would relocate the park and ride lot, replace the Yellow Creek Bridge as part of the signal project, and widen the roadway to allow for turn lanes into and out of existing commercial properties. The capacity of the park and ride lot would be increased from 47 spaces to approximately 94 spaces. This project is both a congestion relief and a safety project.
● Developed multiple design iterations for the Project Approval/ Environmental Document (PA/ED) phase of the project to choose between a signalized, roundabout, or no-build option.
● Presented designs to clients (Caltrans and SCTA) for approval and feedback.
● Communicated design proposals and gathered feedback from community members.
BART Parking Lot Design, Pittsburg, CA
This Parking Lot Expansion project was considered to help ease parking congestion at the Pittsburg BART station.
● Designed parking lot plans including layout, drainage, lighting, and electrical plans.
Mark Thomas and Company - Civil Engineer
July 2008 - July 2012, Pleasanton, CA
Downtown Hayward Loop Route 238, Hayward, CA
This $100MM project was designed to improve capacity, operations, and pedestrian and bicycle access on Foothill and Mission Boulevards between the I-580 on-ramps and Industrial Parkway in the City of Hayward. Existing parking lanes on Foothill Boulevard were converted to through-traffic lanes to accommodate three northbound and three southbound lanes in each direction for peak traffic periods as required and to moderate future traffic demand. Between A Street and Jackson Street, the project converted some existing two-way streets into a downtown one-way loop system. In addition, improvements were made to several intersections along the project corridor. ● Led roadway geometry design and drainage efforts for a 5-mile downtown corridor project.
● Developed stage construction and traffic handling plans to minimize disruptions.
● Designed utility plans and construction details.
● Prepared engineer’s cost estimates.
Oakley Park and Ride, Oakley, CA
This new park and Ride in Oakley, CA allows carpoolers to leave their car in a central location. It is also a bus stop for Tri Delta Transit. ● Designed the roadway plan and profile, site layout, grading plans, and drainage concept.
Potrero Blvd/Route 60 Interchange, Beaumont, CA
The SR-60/Potrero Boulevard Interchange Project is on State Route 60 (SR-60) in the City of Beaumont, California, and includes a new 6-lane overcrossing (3 lanes in each direction) with a temporary connection to Western Knolls Avenue. The total project cost was $45MM. ● Designed utility plan, roadway plan and profile, water pollution control, erosion control, typical cross sections, layouts, and exhibits. ● Managed drafting technicians.
State Route 4 Bypass, Brentwood, CA
Brand new freeway lanes and interchanges were developed in Brentwood, CA to bypass an older local road.
● Designed construction plans for Sand Creek Road and Lone Tree Way Interchanges.
● Performed quantity take-offs and engineer’s cost estimates.
I-580 Redwood Road Interchange, Castro Valley, CA
This project added new on and off-ramps to the Redwood Road interchange along Interstate 580 in Castro Valley, California.
● Designed retaining walls and supported the contractor by responding to Requests for Information (RFI’s) during construction.
US 101 Express Lane study, Bay Area, CA
Express lanes are now implemented across most Bay Area freeways. These freeway lanes are for carpoolers or single occupancy drivers who are willing to pay a toll.
● Developed studies looking at the long-term 20-year plan for Express lanes.
● Conducted feasibility studies of implementing the toll lanes and ran cost estimates on multiple design options.
Company Snapshot
Established: 2023
UEI: M5AGH6QG6HA9
Pertinent Codes
NAICS
541330: Engineering Services
UNSPSC
81101500 Professional Engineering services -
Civil Engineering
Licenses & Certifications:
Professional Engineer (PE) Licensed in CA
License # 77911
CA SB(Micro) ID: 2035491
CA SB-PW ID: 2035491
Key Clients:
Contact
POC: Rishi Patel
Email: [email protected]
Phone: 925-998-6591
www.soraengineering.com
______________________________________________________________________________________________________________________ 925-998-6591 | [email protected] | www.soraengineering.com Past Performance
Downtown West
Our most recent work was with Google where we developed road and utility plans for their future campus, Downtown West, in San Jose, CA. This phase of work was a $10 million project to support a $3 billion program.
BART Interlocking Replacement
In 2021 we led a team to deliver interlocking replacement plans for 5 key interlockings on the BART system. The $150 million+ project included track, special track, train control, and traction power design.
CAPABILITIES STATEMENT
SORA Engineering is a Civil Engineering program/project management company. With over 15 years of experience in Civil Engineering, we understand the complexity of large-scale engineering challenges and come to the table with creative thinking and solutions. We are able to help with road, rail, and infrastructure design, stakeholder coordination, scheduling, estimating, risk management, and more.
Core Competencies
Transportation Projects
Civil engineering Program/Project Management
Master Planning/ Land Development
Complete Streets Design
Road and Highway Design
Bike Infrastructure
Rail Design
Differentiators
We provide technology-driven solutions to enhance workflow, reduce the need for revisions, and ultimately save time and resources.
We have diversified experience working with both public and private agencies on contracts ranging from $25,000 to $100 billion dollar programs.
11 Attachment 2: Rishi Patel’s California Professional Engineering Licence
SORA Engineering City of Shafter Proposal
N
AME:PATEL, RISHI VINOD
LICENSETYPE:CIVILENGINEER
LICENSESTATUS:CLEAR
ADDRESS
7CLIPPERHILL
OAKLANDCA94618
ALAMEDACOUNTY
LICENSINGDETAILSFOR: 77911
ISSUANCEDATE
JANUARY7, 2011
EXPIRATIONDATE
JUNE30, 2025
CURRENTDATE/TIME
SEPTEMBER21, 2023
5:30:46PM
BOARDFORPROFESSIONALENGINEERS, LAND SURVEYORS, AND GEOLOGISTS
12 Attachment 3: Proposal Form
SORA Engineering City of Shafter Proposal
7 PROPOSAL FORM
PUBLIC IMPROVEMENT PLAN CHECKING SERVICES
To: City of Shafter
Public Works Department
ATTN: MICHAEL JAMES, PUBLIC WORKS DIRECTOR, [email protected] 720 Commerce Way
Shafter, CA 93263
In compliance with your Request for Proposal, the undersigned, hereinafter termed the Offeror, proposes to enter into a Contract with the City of Shafter to provide the necessary services for:
RFP – PUBLIC IMPROVEMENT PLAN CHECKING SERVICES
The Offeror has carefully examined and fully understands the Contract, General Conditions, Special Conditions, General Requirements, Scope of Work, and other documents hereto attached, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his Offer is accepted, he will contract with the City of Shafter in full conformance with the Contract Documents.
Unless otherwise directed, all work performed shall be in accordance with the terms and conditions of this solicitation, scope of work, and sample Contract.
In accordance with the foregoing, the undersigned proposes to perform engineering services as discussed in the request for proposal and any approved addenda, in accordance with the items listed in the attached Offer schedule for the unit prices stated.
The Offeror agrees that the cost of services provided, or expenses incurred, which are not specifically delineated in the Contract Documents, but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.
If this Offer shall be accepted by the City of Shafter and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Shafter may, at its option, determine that the undersigned abandoned the Contract and thereupon this offer shall be null and void.
Offeror acknowledges receipt of the following addenda: .
I certify that this offer is made without prior understanding, Contract, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards.
I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer.
Offeror further declares that the full name and resident address of the Offeror’s Principal is as follows:
8 OFFEROR:
Company Name:
Mailing Address:
Phone: Fax:
Authorized
Signature:
Print/Type Name:
Title:
Date:
9 Estimate of Deliverable Costs
Deliverable $ per hour Estimated # of hrs.
per sheet**
Estimate of
costs per sheet
Residential:
Grading plan, 1”=50ft 2.0
Sewer / Water Plans & profile 2.0
Street / Storm Drain Plans & profile 1.5
Wall Plan & Profiles 1.5
Public Landscaping 1.0
Park Grading 2.0
Cover Sheets, Notes, & Detail Sheets 0.5
Commercial / Industrial:
Site grading plan, 1”= 40 ft 2.0
Offsite Sewer / Water Plans & profile 2.0
Offsite Street / Storm Drain Plans & profile 2.0
Cover Sheets, Notes, & Detail Sheets 0.5
**Estimated number of hours per sheet is presented for cost estimation purposes only and is based on staff experience in checking development plans. Times estimates do not include rechecks Consultant will review the plans and submit an actual estimate of hours necessary for one plan check and receive approval from the City before work may commence. Cost estimates for rechecks or additional checks will be treated similarly.
Statement of Qualifications
Public Improvement
Plan Checking Services
for
City of Shafter
Public Works Department
October 20, 2023
Cornerstone Engineering Inc
5509 Young Street
Bakersfield, CA 93311
ENGINEERING:
CIVIL
MECHANICAL
PROCESS
STRUCTURAL
GEOLOGIC AND ENERGY
MANAGEMENT SERVICES
SURVEYING AND DRONE
SERVICES
PROJECT MANAGEMENT /
REGULATORY
SPECIALISTS
STAFF AUGMENTATION
IDLE WELL / ASSET
RETIREMENT SERVICES
DIGITAL SOLUTIONS
Proposal P#23-271 Page 1 of 7
October 20, 2023
Mr. Mike James, Public Works Director
City of Shafter, Public Works Department
720 Commerce Way
Shafter CA, 93263
Subject: Statement of Qualifications
Public Improvement Plan Checking Services
Mr. James:
Cornerstone Engineering, Inc. is very pleased to present our Statement of Qualificationsto the City of Shafter for this Public Improvement Plan Checking Services RFQ. As requested, we are submitting a signed copy of the Proposal Form along with additional information included herein.
Attached herein you will also find our firm’s proposed scope of work, statement of qualifications, organization chart, and proposed staffing.
We appreciate the opportunity to provide these professional services to the City and have attempted, through this SOQ, to provide you with information that demonstrates our unique qualifications and expertise. Cornerstone Engineering, Inc. has been part of the Kern business community since the 1970’s. We are proud to be among the larger engineering and surveying firms serving the Central California region today and make it our business to be a resource to Shafter and other local agencies in service to the public.
Our team of more than 80 professionals are joined in business to be of support to you and we look forward to the opportunity to provide these services to Shafter.
Respectfully submitted,
CORNERSTONE ENGINEERING, INC.
Christine M. Halley, PE
Managing Partner
Proposal P#23-271 Page 2 of 7
Scope of Work
The City of Shafter requests consulting services to provide improvement plan checking services.
Cornerstone Engineering has provided these services to the City of Bakersfield in the past, and more recently to the City of Tehachapi. We understand that the services will include plan checking for residential, commercial and industrial development.
The following describes how we intend to provide these services to the City.
MANAGEMENT APPROACH
Plan checking for the City of Shafter requires management of three key activities; supervision, document control and cost tracking. First, we act an extension of the City staff. Our comments on a set of plans will reflect upon the professional reputation of the City, so we are very careful in how we comment on the plans.
Junior staff will point out the items they catch for comment, but senior staff write the comments and review everything we note on a set of plans. All work is supervised by a Senior Engineer. We have a set of standard operating procedures (SOPs) for each type of plan check that we perform. The goal of this process is to make the checking process efficient and consistent.
Another management concern is document control. Every plan set is accompanied by supporting reference documents for Conditions of Approval, Title, Soils, Drainage, etc. When we receive a package for plan check, a job tracking entry is made in our job log spreadsheet. We use the spreadsheet to track the intake of all documents. A job folder is created to make sure that all documents are kept together and returned to the City.
Billing and Costs – Our accounting software for this work has been set up so that we code our work to each specific set of plans. Each time entry is accompanied with a description of the plan set that we worked on.
The result is a detailed bill to the City each month showing the time spent on each plan check task.
PROJECT UNDERSTANDING
Based on the needs of the assigned project, we are able and willing to provide any of the following plan checking services:
Grading Plan Checking
Street Plan Checking
Sewer and Storm Drain Plan Checking
Water Plan Checking
Wall and Fence Plan Checking
Public Park Plan Checking
All Plan Checks include:
o Compliance with City Standards
o Compliance with City policies
o Compliance with Conditions of Approval
o Final QA/QC Check
Proposal P#23-271 Page 3 of 7
Note: Cornerstone’s service set excludes landscaping design consequently we do not employ credentialed landscape architects to plan check Landscape Plans. We can scrutinize landscape plans for compliance with Landscape Ordinance language but would encourage other arrangements to check irrigation system design for plant suitability, for example.
SCOPE OF WORK
Generally, a set of construction plans are checked using the following procedure:
1. Document retrieval – Prior to checking a set of plans, the following documents must be retrieved from City files:
a. Project conditions of approval
b. Planning Studies
c. Drainage and Sewer Studies
d. Soils report
e. Title Report
2. Plan Checking – Checking a set of construction plans or a map check shall proceed as follows:
a. Improvement Plans – Street, Sewer, Water and Wall plans. i. The city has a standard check list for the preparation of these plan sets located in the City Subdivision Engineering and Design Manual. We have developed our own check lists to thoroughly go through a set of plans. We use the check list to do our intake review of the plans.
ii. We check the plans for compliance with the city design standards and standard notes. iii. We check for consistent cross references from sheet to sheet. iv. We check the plans against the approved project studies. v. We check the plans against the conditions of approval and project mitigations. vi. This process is done in two steps, first an engineering tech does his initial review and comment, then the Sr. Civil Engineer will review his work and address the design specific issues and QA/QC the work done by the tech.
vii. Finally the plans and documents are scanned and filed on our server, then delivered back to the city along with a transmittal for return of the plans to the submitting party. b. Grading Plans – Grading plans are handled differently because they are part of a building permit set and have different code compliance issues than other sets of plans. i. The city does not have a checklist for a grading plan check, but we have developed our own internal S.O.P. for grading plan check. We start with the check list for street plans but only focus on the issues specific to the site drainage.
ii. We check the plans for compliance with the approved drainage study.
Proposal P#23-271 Page 4 of 7
iii. We check the plans for compliance with the city design standards, standard notes and policies. iv. We check for consistent cross references from sheet to sheet. v. We check the plans against the conditions of approval. vi. We check the site path of travel for ADA compliance. vii. This process is done in two steps, first an engineering tech does his initial review and comment, then the Sr. Civil Engineer will review his work and address the design specific issues and QA/QC the final comments.
viii. Finally the plans and documents are scanned and filed on our server, then delivered back to the city along with a transmittal for return of the plans to the submitting party.
Map Checking ‐ We know that this RFQ does not include map checking. We wish to note that Cornerstone has 2 licensed Land Surveyors on staff and we have also checked many Final and Parcel Maps for other cities.
We have created an S.O.P. for map checking that we use internally. We are available to provide these services to the City of Shafter if needed.
Qualifications
Background on key members of Cornerstone’s professional staff in support of Bakersfield City School District’s project set are:
Christine Halley, RCE – Managing Partner; Christine Halley brings four decades of regulatory/permitting strategy, civil engineering, and program management to Cornerstone’s clients. A Penn State graduate (BSCE ’81), she assists in project management, public interface, regulatory agency interface, strategizing on CEQA compliance, and water resource engineering. She oversees utility upgrades as well as large industrial land development. She is a sought‐ after consultant on matters of California energy policy and has proven herself to be an adept communicator of technical settings to a variety of audiences, including elected officials, agency representatives, and the public. Christine would serve as the primary contact for the City and assign projects to other project managers.
Derrill Whitten, RCE, PLS – Director of Land Development and Surveying; Derrill Whitten began his career at Cornerstone in 1990 and is the thread of continuity for our service set over the decades. He anchors Cornerstone’s civil engineering and land development services and provides subject matter expertise to our surveying department. Unique among his colleagues, Mr Whitten not only holds his civil engineering license, but he is also a registered
Proposal P#23-271 Page 5 of 7
professional land surveyor and a Grade V wastewater treatment plant operator. This rare combination of education (BS in Petroleum Engineering from University of Texas at Austin) and licensure brings well‐ rounded critical thinking to Cornerstone clients. For a decade beginning in the mid‐1990’s, Mr Whitten worked for a consulting firm in his home state of Oklahoma and the City of Bakersfield Public Works Dept.
Those assignments in particular blended utility operation and capital planning skills with his technical training. As a result, Mr Whitten has been brought in to manage city‐wide wastewater capital planning, treatment plant upgrades, street improvements, and campus improvements for community college district facilities. Derrill will serve as the Project Manager and The Civil Engineering Lead.
Jorge Garcia, Engineer II – Jorge Garcia brings 5 years of experience in civil engineering and land development. He is a graduate of Arizone State University and a registered CE in the State of Arizona. He excels in plan preparation, reports and utility design in both residential and commercial applications. Jorge provides a design role to the various types of projects within Cornerstone. He is diligent with the responsibility of ensuring projects adhere to municipal standards. Jorge will serve as a Plan Checker for this assignment.
Sarah Hatlestad, Engineer I – Sarah Hatlestad has 5 years of experience in civil engineering and land development. She is a graduate of Cal State Bakersfield with a degree in Engineering Science and Management. Sarah has worked as a draftman and engineering technician for the City of Bakersfield and Granite Construction. She was trained at the City of Bakersfield, to review and check construction plans.
Sarah will serve as a Plan Checker for this assignment.
Ramiro Gonzales, Engineer I – Ramiro is a 2022 graduate of UCLA with a degree in Civil Engineering. He has an EIT certificate and is also a licensed Paramedic. Since joining Cornerstone, Ramiro has demonstrated that he is a quick study with an eye for detail. Ramiro will be trained as a Plan Checker and assist with document control and scanning.
Proposal P#23-271 Page 6 of 7
Relevant Firm Experience
City of Bakersfield – Plan Checking Services 2013-2017
Owner Contact: Marian Shaw – Engineer IV, Subdivisions City of Bakersfield
1501 Truxtun Avenue
Bakersfield, CA 93301
Phone: 661‐326‐3590
Current Contact: Manpreet Behl – Engineer IV, Subdivisions Phone: 661‐326‐3590
Under an On‐Call Agreement with the City of Bakersfield, Cornerstone Engineering Provided plan and map checking services for the review of 20 residential tracts in the city. The $88,000 fee works out to a cost of about $4,400 per tract. For each of these tracts we checked the grading, streets, drainage, sewer, water and wall plans. In addition, we checked the final maps for each. In 2023 dollars, that works out to about $6300 per subdivision.
City of Tehachapi – Plan Checking and City Surveyor Services 2020-2022 Owner Contact: Jay Schlosser – Development Services Director City of Tehachapi
115 S Robinson Street
Tehachapi, CA 93561
Phone: 661‐822‐2200
Under an On‐Call Agreement with the City of Tehachapi, Cornerstone Engineering Provided plan and map checking services for the development of 2 small residential tracts in the city. Cornerstone also assisted the City in rewriting it’s development standards. Prior to our involvement, the City adopted a new general plan and zoning ordinance. The City development standards had to be reviewed and rewritten to be consistent with the newly adopted land use documents.
Proposal P#23-271 Page 7 of 7
Firm Organization
The Org Chart – This is going to be a simple services agreement with the City of Shafter. The Cornerstone Team will be organized as follows:
Contract Contact with the City of Shafter: Christine Halley, PE and Managing Partner Project Manager and Supervising Engineer: Derrill Whitten Jr., PE, PLS, Partner Plan Checkers: Jorge Garcia, PE, Engineer II
Sarah Hetlestad, Engineer I
Ramiro Gonzales, EIT, Engineer I
Proposel Fee
Fees for specific work assignments will be done on a time‐and‐materials basis with a fee estimate for each project or plan set. Cornerstone’s hourly rate schedule for 2023 is attached herein.
Also attached is the City Estimated Deliverable work sheet which is part of the Proposal Form.
Attachments
Exhibit A – Signed Proposal Form
Exhibit B – Proposed Rate Sheet
7 PROPOSAL FORM
PUBLIC IMPROVEMENT PLAN CHECKING SERVICES
To: City of Shafter
Public Works Department
ATTN: MICHAEL JAMES, PUBLIC WORKS DIRECTOR, [email protected] 720 Commerce Way
Shafter, CA 93263
In compliance with your Request for Proposal, the undersigned, hereinafter termed the Offeror, proposes to enter into a Contract with the City of Shafter to provide the necessary services for:
RFP – PUBLIC IMPROVEMENT PLAN CHECKING SERVICES
The Offeror has carefully examined and fully understands the Contract, General Conditions, Special Conditions, General Requirements, Scope of Work, and other documents hereto attached, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his Offer is accepted, he will contract with the City of Shafter in full conformance with the Contract Documents.
Unless otherwise directed, all work performed shall be in accordance with the terms and conditions of this solicitation, scope of work, and sample Contract.
In accordance with the foregoing, the undersigned proposes to perform engineering services as discussed in the request for proposal and any approved addenda, in accordance with the items listed in the attached Offer schedule for the unit prices stated.
The Offeror agrees that the cost of services provided, or expenses incurred, which are not specifically delineated in the Contract Documents, but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.
If this Offer shall be accepted by the City of Shafter and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Shafter may, at its option, determine that the undersigned abandoned the Contract and thereupon this offer shall be null and void.
Offeror acknowledges receipt of the following addenda: .
I certify that this offer is made without prior understanding, Contract, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards.
I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer.
Offeror further declares that the full name and resident address of the Offeror’s Principal is as follows:
9 Estimate of Deliverable Costs
Deliverable $ per hour Estimated # of hrs.
per sheet**
Estimate of
costs per sheet
Residential:
Grading plan, 1”=50ft 2.0
Sewer / Water Plans & profile 2.0
Street / Storm Drain Plans & profile 1.5
Wall Plan & Profiles 1.5
Public Landscaping 1.0
Park Grading 2.0
Cover Sheets, Notes, & Detail Sheets 0.5
Commercial / Industrial:
Site grading plan, 1”= 40 ft 2.0
Offsite Sewer / Water Plans & profile 2.0
Offsite Street / Storm Drain Plans & profile 2.0
Cover Sheets, Notes, & Detail Sheets 0.5
**Estimated number of hours per sheet is presented for cost estimation purposes only and is based on staff experience in checking development plans. Times estimates do not include rechecks Consultant will review the plans and submit an actual estimate of hours necessary for one plan check and receive approval from the City before work may commence. Cost estimates for rechecks or additional checks will be treated similarly.
MANAGEMENT REPORT
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: November 7, 2023
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Alex Gonzalez, Deputy Public Works Director SUBJECT: AUTHORIZE NOTICE OF AWARD TO KEN W. SMITH
CONSTRUCTION INC FOR THE CITY HALL - SECURITY
IMPROVEMENTS AND RENOVATION PROJECT IN AN AMOUNT
UP TO $200,000
RECOMMENDATION
Council find the requested action is exempt from the California Environmental Quality Act; authorize the Deputy Public Works Director to issue a notice of award and notice to proceed to Ken W. Smith Construction Inc. in an amount up to $200,000.
BACKGROUND
The completed and planned addition of City staff has led to a critical shortage of office space within City Hall. To address this issue, an architectural design firm developed a remodel plan to create additional workstations within the building's City Services and City Manager's areas. In addition to optimizing the workspace, the remodeling plan would establish a more secure environment with permanent walls and counter space that barriers between staff and the public. The public waiting and lobby areas would also be more formal and functional.
Due to the immediate need for additional workspace, staff used informal bid procedures to obtain pricing to construct the remodeling plan. Five pre-qualified contractors were solicited for bids, resulting in only one bid received by the due date.
ANALYSIS
The bid received was supplied by Ken W. Smith Construction Inc. with a proposed cost of $180,224.00. This company has not completed any project of record for the City but holds the appropriate license classification to complete the work. A budget of $200,000 would fund the bid submitted by Ken W. Smith Construction and potential contingencies.
FISCAL IMPACT
The City Hall and Security Improvements & Renovations is an ARPA Phase II approved project with an allocated budget of $302,500.00. The available budget is enough to cover the proposed construction cost. No budget action is necessary.
AUTHORIZE NOTICE OF AWARD TO KEN W. SMITH CONSTRUCTION INC FOR THE
CITY HALL - SECURITY IMPROVEMENTS AND RENOVATION PROJECT IN AN AMOUNT UP TO $200,000
- 2 -
CEQA ANALYSIS
The project is to remodel City Hall by creating workspaces and establishing a more secure environment with permanent walls and counter space that creates barriers between staff and the public. The project involves negligible or no expansion of existing uses. Therefore, the project is exempt from CEQA per Section 15301 (Existing Facilities) of the CEQA Guidelines.
APPROVED BY THE CITY ATTORNEY
Not Applicable
ALTERNATIVES
City Council can direct staff to reject the one bid received and direct staff to release the project for another round of bid procedures to possibly obtain additional cost proposals for the work. However, additional bidding would delay the project, which is needed as quickly as possible to accommodate new staff expected in the coming months.
NEXT STEPS
If authorized to award the contract to Ken W. Smith Construction, staff will issue a contract award and schedule the construction.
ATTACHMENTS
1. City Hall - Security Improvements and Renovation Project - BID KWS
2. City Services Improvement Plans
3. City Manager Improvement Plans
PROPOSAL
Date
10/10/2023
Estimate #
4812
Customer
Attn: Kenneth Greene
City of Shafter
336 Pacific Ave.
Shafter, CA 93263
Ken W Smith Construction Inc
10721 Rio Mesa Drive
Bakersfield, CA 93308
Project
C.H. Security Improve & Reno
We look forward to working with you!
(661) 393-0708 [email protected]
CSLB# 1047896 PWCR# 1000062893
Total
Acceptance of Proposal
The above prices, specifications and conditions are satisfactory and are hereby accepted. Ken Smith Construction is authorized to do the work as specified.
DATE: __________________ SIGNATURE: ________________________________________________________ Printed Name: ____________________________________________ Title: _______________________________ Once signed, please send the accepted proposal to [email protected] or fax to 702-974-1774. Thank you for your business! Description Qty Rate Total
City Hall - Security Improvements and Renovation Project 336 Pacific Ave, Shafter, CA 93263
All work per plans provided with RFP received 9/19/2023 Scope of work to include:
- City Services Department:
- - Removal of existing flooring and built-in cabinetry with counters - - Demolition of common area walls and modifications to doors and windows - - Installation of new fixtures, lighting, ceiling tiles, and HVAC adjustments - - Construction of new office spaces, cabinetry, countertops, and paintwork - - Pre-wiring entry doors for future card reader access - City Manager's Lobby:
- - Removal of existing flooring and cabinetry
- - Replacement of lighting fixtures, ceiling tiles, and HVAC adjustments - - Construction of new work areas and a customer service counter with security features - - Pre-wiring doors for future card reader access
- - Installation of a new exterior door
- Square foot price allowance for quartz countertops: $21 S/F Material Allowance Clarifications:
- Prevailing wage included
- Normal working hours
- Pricing includes bonding
Exclusions:
- Asbestos Testing
Total Bid: $180,224.00 180,224.00 180,224.00
SB(Micro) Certified# 2019680
$180,224.00
G:\7066 City of Shafter, City Services Lobby TI\Drawings\Construction Document Archive\7066_A210_ Floor Plan & Demo.gxd -- 08/14/2023 -- 01:20 PM -- Scale 1 : 1
G:\7066 City of Shafter, City Services Lobby TI\Drawings\Construction Document Archive\7066_A600_Interior Elevations.gxd -- 08/14/2023 -- 01:18 PM -- Scale 1 : 1
G:\7067 City of Shafter, City Manager's Office Lobby TI\Drawings\Construction Document Archive\7067_A210 Floor Plan & Demo.gxd -- 08/21/2023 -- 03:18 PM -- Scale 1 : 1
G:\7067 City of Shafter, City Manager's Office Lobby TI\Drawings\Construction Document Archive\7067_A600 Interior Elevations_Details.gxd -- 08/21/2023 -- 03:16 PM -- Scale 1 : 1
MANAGEMENT REPORT
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: November 7, 2023
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Marcos Torres, Deputy Public Works Director SUBJECT: AWARD REVISED WATER METER SERVICE FITTINGS
PURCHASE TO FERGUSON WATERWORKS IN THE AMOUNT
OF $151,200
RECOMMENDATION
Council find the action is not defined as a "project" per Section 15378(b)(4) of the California Environmental Quality Act (CEQA) Guidelines; rescind previously approved proposal from Core and Main (September 5, 2023 Council Meeting Management Report #2); accept two proposals for the purchase of water meter fittings received on October 13, 2023; approve one of said proposals received on October 13, 2023 submitted by Ferguson Waterworks for $151,198.98; and authorize Public Works Director to issue a purchase order to Ferguson Waterworks for purchasing said water meter service fittings.
BACKGROUND
At its September 5, 2023 meeting, the Council approved the purchase of water meter appurtenances (fittings) at the recommendation of Public Works, which had conducted a bid process for the materials. Subsequently, staff learned from the supplier to be awarded the purchase that they did not previously submit a bid for the specified fittings.
ANALYSIS
Proceeding with the purchase requires the City to conduct a new bid process or salvage the previous bid process by awarding to the second lowest responsive bidder. Staff opted to conduct a new bid process and instruct bidders to provide pricing and anticipated delivery times for the fittings.
On October 13th, Public Works received sealed bids. A bid summary is as follows:
SUPPLIER TOTAL LEAD TIME
Ferguson Waterworks $151,198.98 17-22 weeks
Core and Main $159,421.12 22-25 weeks
AWARD REVISED WATER METER SERVICE FITTINGS PURCHASE TO FERGUSON WATERWORKS IN THE AMOUNT OF $151,200
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Ferguson Waterworks submitted the lowest confirmed bid and best delivery time. They are also a reputable vendor of water-based products.
Awarding a purchase to Ferguson Waterworks based on their proposal submitted through the second bid process will require that the Council reject bids submitted through the first bid process.
FISCAL IMPACT
The City's Capital Improvement Program WA00017, has enough funding programmed this fiscal year to cover the requested purchase without budget action by Council.
CEQA ANALYSIS
The action is not defined as a "project" per Section 15378(b)(4) of the CEQA Guidelines because the action is a purchase to support, but to not expand or alter, the existing water utility operation and therefore, it is governmental fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.
APPROVED BY THE CITY ATTORNEY
Yes
ALTERNATIVES
Alternatives include awarding to the second-ranked bidder from the first bid process or directing staff to seek additional bids from other suppliers. The participating suppliers are already preferred vendors offering similar pricing. Further, the second bid process better compares pricing and delivery times. Finally, the City faces a looming deadline to have all water services metered in less than fifteen months, meaning the remaining meter installations must proceed as soon as possible. Therefore, alternative action is not recommended.
NEXT STEPS
Upon Council approval, staff will issue a purchase order to Ferguson Waterworks for the purchase of the water meter service fittings.
ATTACHMENTS
1. Bid Opening Form 10.13.23
2. Ferguson Meter Fitting Bid 10.13.23
3. Core & Main Meter Fitting Bid 10.13.23