Shafter City Council
February 6, 2024

CASH ACCOUNT: 0000-00-000-00-00-100001- Cash7135

CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE INV DATE PO WARRANT NET

DOCUMENT INVOICE DTL DESC
50433
Invoice: 19909136111 POLICE-PEST CONTROL SERVICES JAN 24 100.00 0100-20-200-14-00-510100- Service Agreements
CHECK 1014558 TOTAL: 301.00
1014559 02/01/2024 PRTD 293 THE GAS CO - SO CA G 51725 13769182026 JAN 24 01/17/2024 020124 1,713.21 50313
Invoice: 13769182026 JAN 24 NATURAL GAS CHARGES
1,713.21 0100-20-200-15-00-510708- Natural Gas
51727 17671633000 JAN 24 01/18/2024 020124 21.58
50315
Invoice: 17671633000 JAN 24 NATURAL GAS CHARGES

21.58 5101-50-400-24-00-510708- Natural Gas
51728 17881633006 JAN 24 01/18/2024 020124 63.59
50316
Invoice: 17881633006 JAN 24 NATURAL GAS CHARGES

63.59 5101-50-400-24-00-510708- Natural Gas
51730 08851631484 JAN 24 01/18/2024 020124 532.65
50318
Invoice: 08851631484 JAN 24 NATURAL GAS CHARGES
532.65 0100-30-400-25-55-510708- Natural Gas
51732 01291631008 JAN 24 01/18/2024 020124 489.49
50320
Invoice: 01291631008 JAN 24 NATURAL GAS CHARGES
489.49 0100-20-200-14-00-510708- Natural Gas
51733 01071606139 JAN 24 01/18/2024 020124 16.27
50321
Invoice: 01071606139 JAN 24 NATURAL GAS CHARGES

16.27 0100-30-400-25-52-510708- Natural Gas
51735 06125858487 JAN 24 01/19/2024 020124 239.25
50323
Invoice: 06125858487 JAN 24 NATURAL GAS CHARGES
239.25 5101-50-400-24-00-510708- Natural Gas
CHECK 1014559 TOTAL: 3,076.04
1014560 02/01/2024 PRTD 4603 ULINE SHIPPING SUPPL 51844 172871678 01/08/2024 020124 186.23 50432
Invoice: 172871678 POLICE-PROPERTY ROOM SUPPLIES
186.23 0100-20-200-14-00-510001- Departmental Supplies

City of Shafter

A/P CASH DISBURSEMENTS JOURNAL
Report generated: 02/01/2024 11:11
User: 5292blopez
Program ID: apcshdsb

CASH ACCOUNT: 0000-00-000-00-00-100001- Cash7135

CHECK NO CHK DATE TYPE VENDOR NAME VOUCHER INVOICE INV DATE PO WARRANT NET

DOCUMENT INVOICE DTL DESC
CHECK 1014560 TOTAL: 186.23
1014561 02/01/2024 PRTD 1495 WITCHER ELECTRIC INC 50242 40137AA 11/20/2023 020124 415.04 48849
Invoice: 40137AA WATER - TANK #5 - SCADA - MADE PLC CHANGES 415.04
E WA00005 -50 -525 -
5002-60-400-20-00-580100- Capital Prj.- Infrastructure
51894 40126AA 11/14/2023 020124 207.52
50479
Invoice: 40126AA WATER - TANK #1 - REPAIR PUMP
207.52 5002-40-400-20-00-510204- Equipment Repair
CHECK 1014561 TOTAL: 622.56
1014562 02/01/2024 PRTD 592 WYNN-SMITH LANDSCAPE 51814 3205 01/22/2024 20240084 020124 14,105.58 50402
Invoice: 3205 North Shafter Community - Design Development 14,105.58 0308-60-400-25-40-580200- Capital Prj.- Buildings & Imp.

CHECK 1014562 TOTAL: 14,105.58
NUMBER OF CHECKS 73 *** CASH ACCOUNT TOTAL *** 595,985.39

COUNT AMOUNT
TOTAL PRINTED CHECKS 67 458,283.43
TOTAL WIRE TRANSFERS 6 137,701.96
*** GRAND TOTAL *** 595,985.39

City of Shafter

A/P CASH DISBURSEMENTS JOURNAL
Report generated: 02/01/2024 11:11
User: 5292blopez
Program ID: apcshdsb

JOURNAL ENTRIES TO BE CREATED
CLERK: 5292blopez

YEAR PER JNL

SRC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT
EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC
2024 8 29
APP 0100-00-000-00-00-205000- Accts Payable 178,262.00
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0000-00-000-00-00-100001- Cash: Mission Bank Acct#7135 595,985.39 02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 5004-00-000-00-00-205000- Accts Payable 1,277.33
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 5100-00-000-00-00-205000- Accts Payable 10,001.02
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 5101-00-000-00-00-205000- Accts Payable 1,202.84
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 5000-00-000-00-00-205000- Accts Payable 7,468.80
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 5002-00-000-00-00-205000- Accts Payable 173,009.63
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0811-00-000-00-00-205000- Accts Payable 8,180.26
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 5103-00-000-00-00-205000- Accts Payable 19,864.20
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0200-00-000-00-00-205000- Accts Payable 155,269.90
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0308-00-000-00-00-205000- Accts Payable 14,155.58
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 5003-00-000-00-00-205000- Accts Payable 231.39
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0808-00-000-00-00-205000- Accts Payable 9,837.74
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0802-00-000-00-00-205000- Accts Payable 2,272.25
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0803-00-000-00-00-205000- Accts Payable 4,018.28
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0800-00-000-00-00-205000- Accts Payable 1,205.65
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0812-00-000-00-00-205000- Accts Payable 50.06
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 5001-00-000-00-00-205000- Accts Payable 2,837.39
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0801-00-000-00-00-205000- Accts Payable 1,594.05
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0806-00-000-00-00-205000- Accts Payable 1,196.67
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0804-00-000-00-00-205000- Accts Payable 1,142.43
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0807-00-000-00-00-205000- Accts Payable 1,712.14
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL
APP 0810-00-000-00-00-205000- Accts Payable 1,195.78
02/01/2024 020124 020124 AP CASH DISBURSEMENTS JOURNAL

City of Shafter

A/P CASH DISBURSEMENTS JOURNAL
Report generated: 02/01/2024 11:11
User: 5292blopez
Program ID: apcshdsb

JOURNAL ENTRIES TO BE CREATED

YEAR PER JNL

SRC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT
EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC
GENERAL LEDGER TOTAL 595,985.39 595,985.39
APP 0000-00-000-00-00-209001- Due To 0100 - Gen Fund 178,262.00 02/01/2024 020124 020124
APP 0100-00-000-00-00-109000- Due From Funds - Cash Pool 178,262.00 02/01/2024 020124 020124
APP 0000-00-000-00-00-209040- Due To 5004 - Telecom Operat 1,277.33 02/01/2024 020124 020124
APP 5004-00-000-00-00-109000- Due From Funds - Cash Pool 1,277.33 02/01/2024 020124 020124
APP 0000-00-000-00-00-209046- Due To 5100 - Facility Maint 10,001.02 02/01/2024 020124 020124
APP 5100-00-000-00-00-109000- Due From Funds - Cash Pool 10,001.02 02/01/2024 020124 020124
APP 0000-00-000-00-00-209047- Due To 5101 - Vehicle Maint 1,202.84 02/01/2024 020124 020124
APP 5101-00-000-00-00-109000- Due From Funds - Cash Pool 1,202.84 02/01/2024 020124 020124
APP 0000-00-000-00-00-209036- Due To 5000 - Wastewtr Operat 7,468.80 02/01/2024 020124 020124
APP 5000-00-000-00-00-109000- Due From Funds - Cash Pool 7,468.80 02/01/2024 020124 020124
APP 0000-00-000-00-00-209038- Due To 5002 - Water Operat 173,009.63 02/01/2024 020124 020124
APP 5002-00-000-00-00-109000- Due From Funds - Cash Pool 173,009.63 02/01/2024 020124 020124
APP 0000-00-000-00-00-209035- Due To 0811 - LLMD - 001-2009 8,180.26 02/01/2024 020124 020124
APP 0811-00-000-00-00-109000- Due From Funds - Cash Pool 8,180.26 02/01/2024 020124 020124
APP 0000-00-000-00-00-209049- Due To 5103 - Info Tech 19,864.20 02/01/2024 020124 020124
APP 5103-00-000-00-00-109000- Due From Funds - Cash Pool 19,864.20 02/01/2024 020124 020124
APP 0000-00-000-00-00-209002- Due To 0200 - Federal Grant 155,269.90 02/01/2024 020124 020124
APP 0200-00-000-00-00-109000- Due From Funds - Cash Pool 155,269.90 02/01/2024 020124 020124
APP 0000-00-000-00-00-209060- Due To 0308 - Street Projects 14,155.58 02/01/2024 020124 020124
APP 0308-00-000-00-00-109000- Due From Funds - Cash Pool 14,155.58 02/01/2024 020124 020124
APP 0000-00-000-00-00-209039- Due To 5003 - Transit Operat 231.39 02/01/2024 020124 020124
APP 5003-00-000-00-00-109000- Due From Funds - Cash Pool 231.39 02/01/2024 020124 020124
APP 0000-00-000-00-00-209032- Due To 0808 - LLMD - 001-2015 9,837.74 02/01/2024 020124 020124

City of Shafter

A/P CASH DISBURSEMENTS JOURNAL
Report generated: 02/01/2024 11:11
User: 5292blopez
Program ID: apcshdsb

JOURNAL ENTRIES TO BE CREATED

YEAR PER JNL

SRC ACCOUNT ACCOUNT DESC T OB DEBIT CREDIT
EFF DATE JNL DESC REF 1 REF 2 REF 3 LINE DESC
APP 0808-00-000-00-00-109000- Due From Funds - Cash Pool 9,837.74 02/01/2024 020124 020124
APP 0000-00-000-00-00-209026- Due To 0802 - LLMD - 002-2005 2,272.25 02/01/2024 020124 020124
APP 0802-00-000-00-00-109000- Due From Funds - Cash Pool 2,272.25 02/01/2024 020124 020124
APP 0000-00-000-00-00-209027- Due To Funds - 0803 - 003-2005 4,018.28 02/01/2024 020124 020124
APP 0803-00-000-00-00-109000- Due From Funds - Cash Pool 4,018.28 02/01/2024 020124 020124
APP 0000-00-000-00-00-209024- Due To 0800 - LLMD - 001-2002 1,205.65 02/01/2024 020124 020124
APP 0800-00-000-00-00-109000- Due From Funds - Cash Pool 1,205.65 02/01/2024 020124 020124
APP 0000-00-000-00-00-209055- Due To 0812 - DTLL1-2021 50.06 02/01/2024 020124 020124
APP 0812-00-000-00-00-109000- Due From Funds - Cash Pool 50.06 02/01/2024 020124 020124
APP 0000-00-000-00-00-209037- Due To 5001 - Refuse Operat 2,837.39 02/01/2024 020124 020124
APP 5001-00-000-00-00-109000- Due From Funds - Cash Pool 2,837.39 02/01/2024 020124 020124
APP 0000-00-000-00-00-209025- Due To 0801 - LLMD - 001-2005 1,594.05 02/01/2024 020124 020124
APP 0801-00-000-00-00-109000- Due From Funds - Cash Pool 1,594.05 02/01/2024 020124 020124
APP 0000-00-000-00-00-209030- Due To 0806 - LLMD - 001-2007 1,196.67 02/01/2024 020124 020124
APP 0806-00-000-00-00-109000- Due From Funds - Cash Pool 1,196.67 02/01/2024 020124 020124
APP 0000-00-000-00-00-209028- Due To 0804 - LLMD - 004-2005 1,142.43 02/01/2024 020124 020124
APP 0804-00-000-00-00-109000- Due From Funds - Cash Pool 1,142.43 02/01/2024 020124 020124
APP 0000-00-000-00-00-209031- Due To 0807 - LLMD - 002-2007 1,712.14 02/01/2024 020124 020124
APP 0807-00-000-00-00-109000- Due From Funds - Cash Pool 1,712.14 02/01/2024 020124 020124
APP 0000-00-000-00-00-209034- Due To 0810 - LLMD - 001-1998 1,195.78 02/01/2024 020124 020124
APP 0810-00-000-00-00-109000- Due From Funds - Cash Pool 1,195.78 02/01/2024 020124 020124
SYSTEM GENERATED ENTRIES TOTAL 595,985.39 595,985.39
JOURNAL 2024/08/29 TOTAL 1,191,970.78 1,191,970.78

City of Shafter

A/P CASH DISBURSEMENTS JOURNAL
Report generated: 02/01/2024 11:11
User: 5292blopez
Program ID: apcshdsb

JOURNAL ENTRIES TO BE CREATED

FUND YEAR PER JNL EFF DATE DEBIT CREDIT

ACCOUNT ACCOUNT DESCRIPTION
0000 Pooled Cash Fund 2024 8 29 02/01/2024
0000-00-000-00-00-100001- Cash: Mission Bank Acct#7135 595,985.39 0000-00-000-00-00-209001- Due To 0100 - Gen Fund 178,262.00 0000-00-000-00-00-209002- Due To 0200 - Federal Grant 155,269.90 0000-00-000-00-00-209024- Due To 0800 - LLMD - 001-2002 1,205.65 0000-00-000-00-00-209025- Due To 0801 - LLMD - 001-2005 1,594.05 0000-00-000-00-00-209026- Due To 0802 - LLMD - 002-2005 2,272.25 0000-00-000-00-00-209027- Due To Funds - 0803 - 003-2005 4,018.28 0000-00-000-00-00-209028- Due To 0804 - LLMD - 004-2005 1,142.43 0000-00-000-00-00-209030- Due To 0806 - LLMD - 001-2007 1,196.67 0000-00-000-00-00-209031- Due To 0807 - LLMD - 002-2007 1,712.14 0000-00-000-00-00-209032- Due To 0808 - LLMD - 001-2015 9,837.74 0000-00-000-00-00-209034- Due To 0810 - LLMD - 001-1998 1,195.78 0000-00-000-00-00-209035- Due To 0811 - LLMD - 001-2009 8,180.26 0000-00-000-00-00-209036- Due To 5000 - Wastewtr Operat 7,468.80 0000-00-000-00-00-209037- Due To 5001 - Refuse Operat 2,837.39 0000-00-000-00-00-209038- Due To 5002 - Water Operat 173,009.63 0000-00-000-00-00-209039- Due To 5003 - Transit Operat 231.39 0000-00-000-00-00-209040- Due To 5004 - Telecom Operat 1,277.33 0000-00-000-00-00-209046- Due To 5100 - Facility Maint 10,001.02 0000-00-000-00-00-209047- Due To 5101 - Vehicle Maint 1,202.84 0000-00-000-00-00-209049- Due To 5103 - Info Tech 19,864.20 0000-00-000-00-00-209055- Due To 0812 - DTLL1-2021 50.06 0000-00-000-00-00-209060- Due To 0308 - Street Projects 14,155.58 FUND TOTAL 595,985.39 595,985.39
0100 General Fund 2024 8 29 02/01/2024
0100-00-000-00-00-109000- Due From Funds - Cash Pool 178,262.00 0100-00-000-00-00-205000- Accts Payable 178,262.00
FUND TOTAL 178,262.00 178,262.00
0200 Federal Grant 2024 8 29 02/01/2024
0200-00-000-00-00-109000- Due From Funds - Cash Pool 155,269.90 0200-00-000-00-00-205000- Accts Payable 155,269.90
FUND TOTAL 155,269.90 155,269.90
0308 State Grants Projects 2024 8 29 02/01/2024
0308-00-000-00-00-109000- Due From Funds - Cash Pool 14,155.58 0308-00-000-00-00-205000- Accts Payable 14,155.58
FUND TOTAL 14,155.58 14,155.58
0800 LLMD - 001-2002 2024 8 29 02/01/2024
0800-00-000-00-00-109000- Due From Funds - Cash Pool 1,205.65 0800-00-000-00-00-205000- Accts Payable 1,205.65

City of Shafter

A/P CASH DISBURSEMENTS JOURNAL
Report generated: 02/01/2024 11:11
User: 5292blopez
Program ID: apcshdsb

JOURNAL ENTRIES TO BE CREATED

FUND YEAR PER JNL EFF DATE DEBIT CREDIT

ACCOUNT ACCOUNT DESCRIPTION
FUND TOTAL 1,205.65 1,205.65
0801 LLMD - 001-2005 2024 8 29 02/01/2024
0801-00-000-00-00-109000- Due From Funds - Cash Pool 1,594.05 0801-00-000-00-00-205000- Accts Payable 1,594.05
FUND TOTAL 1,594.05 1,594.05
0802 LLMD - 002-2005 2024 8 29 02/01/2024
0802-00-000-00-00-109000- Due From Funds - Cash Pool 2,272.25 0802-00-000-00-00-205000- Accts Payable 2,272.25
FUND TOTAL 2,272.25 2,272.25
0803 LLMD - 003-2005 2024 8 29 02/01/2024
0803-00-000-00-00-109000- Due From Funds - Cash Pool 4,018.28 0803-00-000-00-00-205000- Accts Payable 4,018.28
FUND TOTAL 4,018.28 4,018.28
0804 LLMD - 004-2005 2024 8 29 02/01/2024
0804-00-000-00-00-109000- Due From Funds - Cash Pool 1,142.43 0804-00-000-00-00-205000- Accts Payable 1,142.43
FUND TOTAL 1,142.43 1,142.43
0806 LLMD - 001-2007 2024 8 29 02/01/2024
0806-00-000-00-00-109000- Due From Funds - Cash Pool 1,196.67 0806-00-000-00-00-205000- Accts Payable 1,196.67
FUND TOTAL 1,196.67 1,196.67
0807 LLMD - 002-2007 2024 8 29 02/01/2024
0807-00-000-00-00-109000- Due From Funds - Cash Pool 1,712.14 0807-00-000-00-00-205000- Accts Payable 1,712.14
FUND TOTAL 1,712.14 1,712.14
0808 LLMD - 001-2015 2024 8 29 02/01/2024
0808-00-000-00-00-109000- Due From Funds - Cash Pool 9,837.74 0808-00-000-00-00-205000- Accts Payable 9,837.74
FUND TOTAL 9,837.74 9,837.74
0810 LLMD - 001-1998 2024 8 29 02/01/2024
0810-00-000-00-00-109000- Due From Funds - Cash Pool 1,195.78 0810-00-000-00-00-205000- Accts Payable 1,195.78
FUND TOTAL 1,195.78 1,195.78

City of Shafter

A/P CASH DISBURSEMENTS JOURNAL
Report generated: 02/01/2024 11:11
User: 5292blopez
Program ID: apcshdsb

JOURNAL ENTRIES TO BE CREATED

FUND YEAR PER JNL EFF DATE DEBIT CREDIT

ACCOUNT ACCOUNT DESCRIPTION
0811 LLMD - 001-2009 2024 8 29 02/01/2024
0811-00-000-00-00-109000- Due From Funds - Cash Pool 8,180.26 0811-00-000-00-00-205000- Accts Payable 8,180.26
FUND TOTAL 8,180.26 8,180.26
0812 LLMD - 001-2021 2024 8 29 02/01/2024
0812-00-000-00-00-109000- Due From Funds - Cash Pool 50.06 0812-00-000-00-00-205000- Accts Payable 50.06
FUND TOTAL 50.06 50.06
5000 Wastewater Operations 2024 8 29 02/01/2024
5000-00-000-00-00-109000- Due From Funds - Cash Pool 7,468.80 5000-00-000-00-00-205000- Accts Payable 7,468.80
FUND TOTAL 7,468.80 7,468.80
5001 Refuse Operations 2024 8 29 02/01/2024
5001-00-000-00-00-109000- Due From Funds - Cash Pool 2,837.39 5001-00-000-00-00-205000- Accts Payable 2,837.39
FUND TOTAL 2,837.39 2,837.39
5002 Water Operations 2024 8 29 02/01/2024
5002-00-000-00-00-109000- Due From Funds - Cash Pool 173,009.63 5002-00-000-00-00-205000- Accts Payable 173,009.63
FUND TOTAL 173,009.63 173,009.63
5003 Transit Operations 2024 8 29 02/01/2024
5003-00-000-00-00-109000- Due From Funds - Cash Pool 231.39 5003-00-000-00-00-205000- Accts Payable 231.39
FUND TOTAL 231.39 231.39
5004 Telecommunications Operations 2024 8 29 02/01/2024 5004-00-000-00-00-109000- Due From Funds - Cash Pool 1,277.33 5004-00-000-00-00-205000- Accts Payable 1,277.33
FUND TOTAL 1,277.33 1,277.33
5100 Facility Maintenance 2024 8 29 02/01/2024
5100-00-000-00-00-109000- Due From Funds - Cash Pool 10,001.02 5100-00-000-00-00-205000- Accts Payable 10,001.02
FUND TOTAL 10,001.02 10,001.02

City of Shafter

A/P CASH DISBURSEMENTS JOURNAL
Report generated: 02/01/2024 11:11
User: 5292blopez
Program ID: apcshdsb

JOURNAL ENTRIES TO BE CREATED

FUND YEAR PER JNL EFF DATE DEBIT CREDIT

ACCOUNT ACCOUNT DESCRIPTION
5101 Vehicle Maintenance 2024 8 29 02/01/2024
5101-00-000-00-00-109000- Due From Funds - Cash Pool 1,202.84 5101-00-000-00-00-205000- Accts Payable 1,202.84
FUND TOTAL 1,202.84 1,202.84
5103 Information Technology 2024 8 29 02/01/2024
5103-00-000-00-00-109000- Due From Funds - Cash Pool 19,864.20 5103-00-000-00-00-205000- Accts Payable 19,864.20
FUND TOTAL 19,864.20 19,864.20

City of Shafter

A/P CASH DISBURSEMENTS JOURNAL
Report generated: 02/01/2024 11:11
User: 5292blopez
Program ID: apcshdsb

JOURNAL ENTRIES TO BE CREATED

FUND DUE TO DUE FR
0000 Pooled Cash Fund 595,985.39
0100 General Fund 178,262.00
0200 Federal Grant 155,269.90
0308 State Grants Projects 14,155.58
0800 LLMD - 001-2002 1,205.65
0801 LLMD - 001-2005 1,594.05
0802 LLMD - 002-2005 2,272.25
0803 LLMD - 003-2005 4,018.28
0804 LLMD - 004-2005 1,142.43
0806 LLMD - 001-2007 1,196.67
0807 LLMD - 002-2007 1,712.14
0808 LLMD - 001-2015 9,837.74
0810 LLMD - 001-1998 1,195.78
0811 LLMD - 001-2009 8,180.26
0812 LLMD - 001-2021 50.06
5000 Wastewater Operations 7,468.80
5001 Refuse Operations 2,837.39
5002 Water Operations 173,009.63
5003 Transit Operations 231.39
5004 Telecommunications Operations 1,277.33
5100 Facility Maintenance 10,001.02
5101 Vehicle Maintenance 1,202.84
5103 Information Technology 19,864.20
TOTAL 595,985.39 595,985.39
** END OF REPORT - Generated by Brenda Lopez **

City of Shafter
DETAIL PROOF . FINAL REPORT
Pay Period 12123123 To 01 105124
WARRANT: O7I224 PAYROLL TYPE: BIWEEKLY
9999 DIRECT DEP 328,294.62
cHEcK DATE: OL/L2/2024

0.00 328,294.62 489,76L.74
-rotal
Total -rotal
-rotal
.rotal
.rotal
Total .rotal
emp'loyee checks:

Employee AcH Transactions:
vehdor checks this payro'll:
vendor checks other payrolls:
vendor E'lectronic Transfers this payro'I1:
vendor Electronic Transfers other payrolls
vendor relephone Transfers this payrol :
vendor Telephone Transfers other payrolls:
00 62
00 00
00 00
00 00
3 32
0 869
0 0
0 0
0 0
.rotal telephone Transfers 00
96,013.40

0.00 27,954.87
0 .00
0 .00
249,231.27

0.00 0
rota] rmp'loyee,/employer (check type = trto check): tota'l pay Escrow: Total Escrow Ba]ance: tota'l rnvoi ces thi s payrol 1 :
tota'l tnvoices other payrolls:
rota] checks/rnvoices,/err/relephone transfers this payrol'l (deferred):
rota] cheLks/tnvoi ces/EFTlTelephone transfers
other payrol'ls (deferred) :
** END oF REpoRT - cenerated by t-ety Lara ** APp OVED BY:

Report generated 0t/ll/2024 lQ:59
5292 1 1ara prpyddpf
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Program ID

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City of Shafter
DETAIL PROOF . FINAL REPORTPay Period O1lO6124To 01119124 WARRANT: 0L2624 PAYRoLL TYPE: BIWEEKLY
tota'l tota'l .rotal-rotal.rota'l.rotal
total -rotal
cHEcK DATE: 0t/26/2024
320 62
total employee,/employer (Check type = No check) total eay Escrow: Tota'l Escrow Ba'lance: Total rnvoices this payroll: Total Invoi ces other payrol I s: rota] checks/rnvoices/err,/relephone transfers thj s payro'l I (deferred) : Tota'l checks/rnvoices,/err,/rel ephone transfers other payrolls (deferred)r emp'l oyee checks : employee AcH Transactions: vendor checks this payro'l'l: vendor checks other payro'l'ls: vendor E'lectronic Transfers this payroll: vendor el ectroni c Transfers other payro'l'l s: vendor telephone Transfers this payroll: vendor relephone Transfers other payrolls:
193.62

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0 5
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0003000000000000
total relephone Transfers
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0.00 0.000.00
96 * Employee Accruals exist outside Payroll Date Range - check Accrual out of Range Report ** END oF REPoRT - Generated by Lety Lara ** APPROVED BY:

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Pay Period O2lO1 124 T o Ol29l24
WARRANT: O2OL24 PAYROLL TYPE: COUNCIL cHEcK DArE: O2/Ol/2024

DEDUCTION SUMMARY
r_0001_100
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total .re'lephone Transfers
total rmployee/employer (check type = tto,check): Total eay Escrow: Total Escrow Balance: tota] tnvoices this payroll: Tota'l Invo'ices other payro'l"ls: total checks/tnvo'ices/err,/relephone transfers this payrol'l (deferred) : rotal checks,/rnvoices/err/relephone transfers

0.00 0000
00 95
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20 APP BY:

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OVERTIME REPORT FOR JANUARY 2024
PyYrMonth 202401
Department EmpName Hours OT Pay Amount
Administrative ServicesGONZALEZ, JESSICA 0.06 $3
LARA, LETICIA 7.70 $482
LOPEZ, BRENDA 0.06 $4
RODRIGUEZ, VERONICA 3.25 $124
NIETO, LUZ 2.25 $81
Administrative Services Sum 13.32 $694
Building COMSTOCK, ROBERT 1.50 $118
VARGAS, RICK 0.50 $33
VELASQUEZ, ANGEL 4.38 $221
Building Sum 6.38 $371
Information TechnologyHERRERA, AARON 9.00 $559
ROGERS, MICHAEL 0.50 $26
Information Technology Sum 9.50 $585
Planning VELASQUEZ, ANGEL 1.87 $95
Planning Sum 1.87 $95
Police CAMACHO, RAMON 68.50 $4,469
CARDWELL-NICHOLS, KATRINA 36.00 $2,633
CAUDILLO, SEAN 32.00 $2,701
DAVALOS, EDGAR 33.00 $2,777
FERNANDEZ, JANET 40.00 $3,860
GARCIA, JENNIFER 46.00 $3,303
GOMEZ, KARLINA 21.00 $798
GRAVES, LUCAS 38.50 $2,764
KING, TIMOTHY 36.50 $2,771
KINKADE, STORM 18.25 $1,354
MARTINEZ, MOISES 33.00 $3,278
NOUSCH, ETHAN 32.00 $2,636
OZAETA, RACHEL 3.00 $245
PAILING, MELANIE 46.00 $2,564
RIDDICK, NICKOLAS 15.00 $1,104
RODRIGUEZ, ILIANA 2.00 $84
SANCHEZ, MATHEW 8.00 $606
SERJEANT, MALLORY 20.00 $1,242
YORK, AMBER 28.50 $1,186
YORK, JAMES 42.00 $3,643
YOSHIKAWA, PHILIP 24.00 $2,345
VALDIVIA, JORGE 10.25 $423
RIVERA, SIMON 32.50 $2,017
CEJUDO, CRISTIAN 24.00 $1,489
BERUMEN, KAITLYNN 24.00 $1,436
RUSSELL, IVANNA 54.00 $2,365
CALLAGY, SAMANTHA 24.00 $1,654
HERRERA, ARTURO 13.00 $497

Department EmpName Hours OT Pay Amount
Police CASTILLO, MITCHELL 32.00 $2,003
ESCUTIA, SANTIAGO 12.50 $515
RUBIO, YESICA 3.50 $134
ROGERS, MICHAEL 2.00 $104
LANUZA, JOSE 25.00 $1,480
RODRIGUEZ, ANGEL 24.50 $1,453
DENIS, JANNETE 24.00 $1,049
NEW, KELLY 28.00 $891
Police Sum 956.50 $63,874
Public Works ALVAREZ, JOSE 2.00 $83
BROWN, MARK 11.50 $705
CAMACHO, ISBOSETH 8.00 $363
GONZALEZ, JESSICA 0.69 $29
IBARRA, MARCELINO 15.75 $793
LARA, LETICIA 3.30 $207
LOPEZ, BRENDA 0.69 $33
O'BRIEN, JOSEPH 7.25 $493
PENA, ROBERTO 12.00 $680
Public Works Sum 61.18 $3,386
Grand Total 1,048.75 $69,005

MINUTES OF THE REGULAR MEETING OF THE

SHAFTER CITY COUNCIL
COUNCIL CHAMBER, 336 PACIFIC AVENUE

MEETING HELD IN-PERSON AND VIA ZOOM AND LIVESTREAM TO YOUTUBE TUESDAY, DECEMBER 19, 2023
CALL TO ORDER: 6:01 PM
ROLL CALL:

PRESENT (In-Person): Mayor Givens, Mayor Pro Tem Prout, Council Members Alvarado, Espinoza, and Olvera. Also present: City Manager Gonzalez, Public Works Director James, City Attorney Martinez, Acting Chief of Police Milligan, City Clerk Pallares, and IT Manager Rubio. (Via Zoom): Building Official Fidler, Education Partnership Director Franz, and Community Engagement Manager Zermeno.

PLEDGE OF ALLEGIANCE: Mayor Givens
INVOCATION: Council Member Olvera
APPROVAL OF AGENDA:

MOVED (PROUT) AND SECONDED (OLVERA) COUNCIL DETERMINED THERE WAS A NEED TO TAKE

IMMEDIATE ACTION AND THAT THE NEED FOR IMMEDIATE ACTION CAME TO THE ATTENTION OF COUNCIL SUBSEQUENT TO THE AGENDA BEING POSTED TO REMOVE CONSENT CALENDAR ITEM NO. 14 AND APPROVED THE AGENDA AS AMENDED. MOTION CARRIED BY THE FOLLOWING VOTE:

AYES: ALVARADO, ESPINOZA, GIVENS, OLVERA, AND PROUT.

NAYS: NONE.

ABSENT: NONE.

ABSTENTIONS: NONE.

PUBLIC COMMENT:

Jeff Martin, with American Refuse, provided an update on the recycling progress for the year 2023; and reported curbside pick-up was provided for more than 1,000 bulky items.

Lynnda Martin, with American Refuse, reported American Refuse applied for a Reusables Grant that provided reusable trays, utensils, dishwashers, and share tables to four local schools. This has avoided the schools from disposing over 628,000 single use items.

RECESS:

MOVED (OLVERA) AND SECONDED (ESPINOZA) COUNCIL RECESSED INTO CLOSED SESSION AT 6:22 P.M.

CLOSED SESSION:

1. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code, Section 54957.6 Agency Representative: Gabriel A. Gonzalez, City Manager.

Employee Organization: Service Employees International Union (SEIU), Local 521; Shafter Police Officer Association; Non-represented employees; City Manager; Department Heads.

NO REPORTABLE ACTION.

Minutes of the Shafter City Council
December 19, 2023

COUNCIL ANNOUNCEMENTS AND REPORTS:

On December 8, 2023, Mayor Givens, Mayor Pro Tem Prout, Council Members Alvarado, and Espinoza attended the Employee Appreciation Dinner at the Shafter Ford Theater.

On December 9, 2023, Mayor Pro Tem Prout attended the Christmas Store at the Shafter Veterans Hall.

On December 11, 2023, Mayor Pro Tem Prout attended an Oath of Office Ceremony for Animal Control Services Worker Kelly New and Extra-Help Administrative Assistant Hermila Aleman at the Shafter Police Department Conference Room.

On December 11, 2023, Mayor Givens, Mayor Pro Tem Prout, and Council Member Espinoza attended the Fire Truck Dedication at the Shafter Fire Station.

On December 12, 2023, Mayor Pro Tem Prout attended the Ribbon Cutting for the new playground at the Shafter Youth Center.

On December 15, 2023, Mayor Givens, Mayor Pro Tem Prout, Council Members Alvarado and Espinoza attended the Promotional Ceremony at the Shafter Police Department.

On December 16, 2023, Mayor Pro Tem Prout attended the Christmas at the Depot at the Shafter Depot Museum.

On December 18, 2023, Mayor Pro Tem Prout, Council Members Alvarado, and Espinoza attended the Ribbon Cutting for a Mural at the Library and Learning Center.

CONSENT CALENDAR:

1. Approve General Checks: December 7, 2023, December 14, 2023.

2. Approve Payroll: December 1, 2023, December 1, 2023.

3. Approval of Minutes: December 5, 2023, December 5, 2023.

4. Council, serving as the Successor Agency to the Former Shafter Community Development Agency, find the proposed action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and adopt Resolution 2950, a Resolution of the City Council of the City of Shafter serving as the Board of Directors of the Successor Agency to the Dissolved Shafter Community Development Agency, Approving and Adopting a Recognized Obligation Payment Schedule Covering the Period of July 1, 2024 through June 30, 2025, Pursuant to Health and Safety Code Section 34177(l) And (m).

5. Council, serving as the Successor Agency to the Former Shafter Community Development Agency, find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and adopt Resolution 2951, a Resolution of the City Council of the City of Shafter serving as the Successor Agency to the Dissolved Shafter Community Development Agency, Approving and Adopting a Proposed Administrative Budget for the Period July 1, 2024 through June 30, 2025, Pursuant to Health and Safety Code Section 34177(j).

6. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt Resolution 2952, a Resolution of the City Council of the City of Shafter Making the Necessary Findings and Authorizing the Selection of the City's Audit Firm for a Fourth Consecutive Year Pursuant to Section 4.10(B) of the Shafter City Charter.

Minutes of the Shafter City Council
December 19, 2023

7. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and approve the HP Nimble SAN (Storage Area Network) annual support contract in the in the amount of $12,920.16.

8. Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA guidelines; approve a Request for Proposals (RFP) for a new citywide Land Management System; and authorize the Release of said RFP per the City's procurement policy.

9. Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA guidelines; approve a Request for Proposals (RFP) for Fiber Optic Design and Engineering Services; and authorize the Release of said RFP per the City's procurement policy.

10. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and approve the renewal of the Support Contract in the amount of $12,242.00 with Synapse for support of the City’s Laserfiche Document Management System.

11. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; approve construction plans and specifications for the Skate Park Site Amenities Improvement Project; and authorize the release of said project for formal bid procedures.

12. Council find the requested action is exempt from the California Environmental Quality Act; accept one (1) proposal received for an electric service installation at a City skatepark located 460 East Euclid Avenue submitted by Loop Electric, Inc.; and authorize the Deputy Public Works Director to issue a Notice of Award and Notice to Proceed to Loop Electric Inc. for said project with a contract amount not to exceed of $15,000.

13. Council find the project has complied with CEQA; introduce for second reading, by title only, and waive reading; and adopt Ordinance No. 751, an Ordinance of the City Council of the City of Shafter, California making findings and adopting Specific Plan Amendment No. 23-08 to the Marcona Preserve Specific Plan as provided in Exhibit "A" and certify the Addendum to the Certified Final Program Environmental Impact Report for the 2005 General Plan Update (SCH No. 2004101029) as provided in Exhibit "B".

14. ITEM REMOVED FROM AGENDA. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt the City of Shafter Employee Bi-Weekly Pay Schedule effective November 15, 2023.

15. Council find action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and adopt Resolution 2953, a Resolution of the City Council of the City of Shafter for paying employer-paid member contributions for the Shafter Police Officers Association, Shafter Public Works Unit, SEIU Local 521; and Non- Represented Employees.

16. Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and adopt Amended Resolution 2954, a Resolution of the City Council of the City of Shafter authorizing wages and related benefits for non- represented full-time employees for the period of January 1, 2024 through December 31, 2024.

17. Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and ratify the Restated Memorandum of Understanding (MOU) between the City of Shafter (City) and the Shafter Police Officers’ Association (SPOA) for the period from January 1, 2024, to December 31, 2024.

18. Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and ratify the Restated Memorandum of Understanding (MOU) between the City of Shafter (City) and both the Service Employees International Union (SEIU) L521 for the period from January 1, 2024, to December 31, 2025.

Minutes of the Shafter City Council
December 19, 2023

MOVED (OLVERA) AND SECONDED (ESPINOZA) COUNCIL APPROVED THE CONSENT CALENDAR AS AMENDED WITH ONLY NO. 1 THROUGH NO. 13 AND NO. 15 THROUGH NO. 18. MOTION CARRIED BY THE FOLLOWING VOTE:

AYES: ALVARADO, ESPINOZA, GIVENS, OLVERA, AND PROUT.

NAYS: NONE.

ABSENT: NONE.

ABSTENTIONS: NONE.

MANAGEMENT REPORT:

1. APPROVAL OF WATER METER AND METER BOX PURCHASE FOR METER RETROFITS (CIP PROJECT NO. #WA00007) FOR A TOTAL COST OF $152,160:

Public Works Director James made introductory comments.

MOVED (ESPINOZA) AND SECONDED (PROUT) COUNCIL FIND THE ACTION IS NOT DEFINED AS A "PROJECT" PER SECTION 15378(B)(4) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES; ACCEPTED A COST PROPOSAL FOR PURCHASING 418 RESIDENTIAL WATER ASSEMBLIES FROM BADGER METER TOTALING $138,513.36 (QUOTATION NO. 3559189); ACCEPTED TWO (2) PROPOSALS FOR METER BOXES AND LIDS; APPROVED ONE (1) PROPOSAL SUBMITTED BY CORE AND MAIN FOR SAID METER BOXES AND LIDS VALUED AT $13,647.56 (BID #3203510); AND AUTHORIZED THE

PUBLIC WORKS DIRECTOR TO ISSUE PURCHASE ORDERS FOR SAID METER ASSEMBLIES AND BOXES FOR A TOTAL COST OF $152,160.92. MOTION CARRIED BY THE FOLLOWING VOTE:

AYES: ALVARADO, ESPINOZA, GIVENS, OLVERA, AND PROUT.

NAYS: NONE.

ABSENT: NONE.

ABSTENTIONS: NONE.

2. APPROVE THE THIRD AMENDMENT OF THE CITY MANAGER
EMPLOYMENT AGREEMENT WITH GABRIEL A. GONZALEZ: City Attorney Martinez made introductory comments.

MOVED (OLVERA) AND SECONDED (ALVARADO) COUNCIL FIND THE ACTION IS NOT DEFINED AS A "PROJECT" PER SECTION 15378(B)(4) OF THE CEQA GUIDELINES; AND APPROVED THE THIRD AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT. MOTION CARRIED BY THE FOLLOWING VOTE:

AYES: ALVARADO, ESPINOZA, GIVENS, OLVERA, AND PROUT.

NAYS: NONE.

ABSENT: NONE.

ABSTENTIONS: NONE.

CITY MANAGER COMMENTS AND REPORTS: City Manager Gonzalez reported an email was sent to Council with an update; and reminded Council the Employee Christmas Luncheon is scheduled for Thursday, December 21, 2023 at 11 a.m.

DEPARTMENT DIRECTOR COMMENTS AND REPORTS: No reports at this time.

Minutes of the Shafter City Council
December 19, 2023

ADJOURNMENT:

MOVED (ESPINOZA) AND SECONDED (OLVERA) COUNCIL ADJOURNED THE MEETING AT 8:10 P.M.

MOTION CARRIED WITH NO OPPOSITION.
_______________________________
Chad Givens, Mayor
ATTEST:
_______________________________
Yazmina Pallares, City Clerk

MINUTES OF THE SPECIAL MEETING OF THE

SHAFTER CITY COUNCIL
COUNCIL CHAMBER, 336 PACIFIC AVENUE

MEETING HELD IN-PERSON AND VIA ZOOM AND LIVESTREAM ON YOUTUBE TUESDAY, JANUARY 16, 2024
CALL TO ORDER: 4:30 PM
ROLL CALL:

PRESENT (In-Person): Mayor Givens, Mayor Pro Tem Prout, Council Members Alvarado, Espinoza, and Olvera. Also present: City Manager Gonzalez, City Attorney Martinez, and City Clerk Pallares.

APPROVAL OF AGENDA:

MOVED (ESPINOZA) AND SECONDED (OLVERA) COUNCIL APPROVED THE AGENDA AS PRESENTED.

MOTION CARRIED BY THE FOLLOWING VOTE:

AYES: ALVARADO, ESPINOZA, GIVENS, OLVERA, AND PROUT.

NAYS: NONE.

ABSENT: NONE.

ABSTENTIONS: NONE.

PUBLIC COMMENT:

There were no members of the public wishing to speak.

RECESS:

MOVED (PROUT) AND SECONDED (ESPINOZA) COUNCIL RECESSED INTO CLOSED SESSION AT 4:31 P.M.

CLOSED SESSION:

1. CONFERENCE WITH LEGAL COUNSEL – EXISITING LITIGATION: Pursuant to California Government Code, Section 54956.9(a). Name of Case: California Department of Tax and Fee Administration Petitions of the Cities of Alameda, et al (Williams-Sonoma DTC, Inc. Case IDs: 757063, 284-450, 20127075. NO REPORTABLE ACTION.

2. CONFERENCE WITH LEGAL COUNSEL – EXPOSURE TO LITIGATION:

Pursuant to California Government Code, Section 54956.9(d)(2) & (e)(1). NO REPORTABLE ACTION.

3. PUBLIC EMPLOYEE APPOINTMENT: Pursuant to California Government Code, Section 54957 Title: City Manager. NO REPORTABLE ACTION.

ADJOURNMENT:

MOVED (OLVERA) AND SECONDED (ESPINOZA) COUNCIL ADJOURNED THE MEETING AT 5:49 P.M.

MOTION CARRIED WITH NO OPPOSITION.

Minutes of the Shafter City Council
January 16, 2024

_______________________________
Chad Givens, Mayor
ATTEST:
_______________________________
Yazmina Pallares, City Clerk

MINUTES OF THE REGULAR MEETING OF THE

SHAFTER CITY COUNCIL
COUNCIL CHAMBER, 336 PACIFIC AVENUE

MEETING HELD IN-PERSON AND VIA ZOOM AND LIVESTREAM TO YOUTUBE TUESDAY, JANUARY 16, 2024
CALL TO ORDER: 6:00 PM
ROLL CALL:

PRESENT (In-Person): Mayor Givens, Mayor Pro Tem Prout, Council Members Alvarado, Espinoza, and Olvera. Also present: City Manager Gonzalez, Deputy Public Works Director Gonzalez, IT Specialist Herrera, Public Works Director James, City Attorney Martinez, Acting Chief of Police Milligan, and City Clerk Pallares. (Via Zoom): Human Resources Manager Chavolla, Planning Director Esselman, Building Official Fidler, Education Partnership Director Franz, Finance Director Sanchez, and Community Engagement Manager Zermeno.

PLEDGE OF ALLEGIANCE: Mayor Pro Tem Prout
INVOCATION: Mayor Givens
APPROVAL OF AGENDA:

MOVED (OLVERA) AND SECONDED (ALVARADO) COUNCIL DETERMINED THERE WAS A NEED TO TAKE

IMMEDIATE ACTION AND THAT THE NEED FOR THE IMMEDIATE ACTION CAME TO THE ATTENTION OF COUNCIL SUBSEQUENT TO THE AGENDA BEING POSTED TO PULL CONSENT CALENDAR ITEM NO. 7 AND APPROVED THE AGENDA AS AMENDED. MOTION CARRIED BY THE FOLLOWING VOTE:

AYES: ALVARADO, ESPINOZA, GIVENS, OLVERA, AND PROUT.

NAYS: NONE.

ABSENT: NONE.

ABSTENTIONS: NONE.

PUBLIC COMMENT:

There were no members of the public wishing to speak.

RECESS:

MOVED (ALVARADO) AND SECONDED (ESPINOZA) COUNCIL RECESSED INTO CLOSED SESSION AT 6:03 P.M.

CLOSED SESSION:

1. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code, Section 54957.6 Agency Representative: Marco Martinez, City Attorney.

Unrepresented Employee Title: City Manager. NO REPORTABLE ACTION.

Minutes of the Shafter City Council
January 16, 2024

COUNCIL ANNOUNCEMENTS AND REPORTS:

On December 21, 2023, Mayor Givens, Mayor Pro Tem Prout, and Council Member Espinoza attended the Christmas Employee Luncheon at the Veterans Hall.

On December 21, 2023, Mayor Pro Tem Prout attended the Kern County Law Enforcement Foundation 35th Annual Officer of the Year Awards Dinner at the Mechanics Bank Convention Center.

On January 8, 2024, Mayor Givens, Mayor Pro Tem Prout, and Council Member Espinoza attended an Oath of Office Ceremony for Police Dispatchers Emanuel Gomez and Joshua Ryan at the Shafter Police Department Conference room.

On January 10, 2024, Mayor Pro Tem Prout attended a Task Force Meeting. Reported the Shafter Chamber of Commerce will be hosting the Annual Awards and State of the City in March 2024; and the COLOURS event is scheduled in February 2024.

On January 12, 2024, Mayor Pro Tem Prout attended a solid waste event with the City Advisory Committee.

CONSENT CALENDAR:

1. Approve General Checks: December 20, 2023, December 21, 2023, December 28, 2023, January 4, 2024.

2. Approve Payroll: December 15, 2023, December 18, 2023, December 20, 2023, December 29, 2023, January 4, 2024.

3. Approve Overtime Report: December 2023.

4. Approval of Minutes: December 19, 2023.

5. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and accept the Treasurer’s Report for November 2023.

6. Council introduce for second reading, by title only, waive reading and adopt Ordinance No. 750, an ordinance of the City Council of the City of Shafter approving and adopting execution of a first amendment to Development Agreement No. 21-20 for Tentative Tract No. 6490.

7. ITEM PULLED FROM AGENDA. Council find the requested action is exempt from the California Environmental Quality Act; approve a cost proposal submitted by Terry Bedford Concrete Construction, Inc. in the amount of $10,800 for the installation of sidewalk improvements at Oak Court (Proposal #9677); and authorize the Public Works Director to award said sidewalk improvements for a final cost not to exceed $15,000.

8. Council find the action is not defined as a "project" per Section 15378(b)(4) of the CEQA Guidelines; accept informal bids received for the one skatepark lighting system; authorize an award the purchase of said skatepark lighting system to Consolidated Electrical Distributors, Inc. for an amount up to $30,000; and authorize the Public Works Director to award said purchase.

9. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and authorize the release of a Request for Proposals for Right- of-Way Services for Santa Fe Way and Los Angeles Roundabout Project subject to review and approval by the Public Works Director.

Minutes of the Shafter City Council
January 16, 2024

10. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and approve a revised budget for Kirschenmann Park restroom repairs performed by Hector's Plumbing, Inc. to $25,500.

11. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; ratify approval of additional design services for the Skatepark Amenity Professional Design Agreement with Wynn-Smith Landscape Architecture, Inc.; and authorize a revised total budget of $35,000.00 for said design services.

12. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt the City of Shafter Employee Bi-Weekly Pay Schedule effective November 15, 2023.

13. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt the City of Shafter Employee Bi-Weekly Pay Schedule effective January 1, 2024.

MOVED (ALVARADO) AND SECONDED (PROUT) COUNCIL APPROVED THE CONSENT CALENDAR AS AMENDED WITH ONLY NO. 1 THROUGH NO. 6 AND NO. 8 THROUGH NO. 13. MOTION CARRIED BY THE FOLLOWING VOTE:

AYES: ALVARADO, ESPINOZA, GIVENS, OLVERA, AND PROUT.

NAYS: NONE.

ABSENT: NONE.

ABSTENTIONS: NONE.

MANAGEMENT REPORT:

1. AWARD A PROFESSIONAL SERVICES CONTRACT TO TETER, INC. IN AN AMOUNT UP TO $350,000 FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE POLICE SUBSTATION AND CITY OFFICES: Deputy Public Works Director Gonzalez made introductory comments.

MOVED (OLVERA) AND SECONDED (ALVARADO) COUNCIL FIND THE ACTION IS NOT DEFINED AS A “PROJECT” PER SECTION 15378(B)(4) OF THE CEQA GUIDELINES; APPROVED A PROFESSIONAL SERVICE AGREEMENT WITH TETER, INC. IN AN AMOUNT UP TO $350,000.00 FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE POLICE SUBSTATION AND CITY OFFICES; AND AUTHORIZED THE CITY MANAGER TO EXECUTE SAID AGREEMENT. MOTION CARRIED BY THE FOLLOWING VOTE:

AYES: ALVARADO, ESPINOZA, GIVENS, OLVERA, AND PROUT.

NAYS: NONE.

ABSENT: NONE.

ABSTENTIONS: NONE.

CITY MANAGER COMMENTS AND REPORTS: City Manager Gonzalez reported an email was sent to Council with an update of upcoming events and reminders.

DEPARTMENT DIRECTOR COMMENTS AND REPORTS: No reports at this time.

ADJOURNMENT:

MOVED (ALVARADO) AND SECONDED (ESPINOZA) COUNCIL ADJOURNED THE MEETING AT 6:37 P.M.

MOTION CARRIED WITH NO OPPOSITION.

Minutes of the Shafter City Council
January 16, 2024

_______________________________
Chad Givens, Mayor
ATTEST:
_______________________________
Yazmina Pallares, City Clerk

P r o c l a m a t i o n
Kern County Grand Jury Awareness
Month
February 2024
WHEREAS, the Grand Jury is one of oldest government
institutions in our jurisprudence, devised to check the excesses of the English monarchy and to ensure the rights of the accused; and WHEREAS, the California Constitution, adopted in 1879,
provided “that a grand jury shall be drawn and summoned at least once a year in each county”; and
WHEREAS, the California Grand Jury is an arm of the
Superior Court; and
WHEREAS, the Grand Jury acts as the public’s “watchdog” by investigating and reporting on affairs of local government and recommending ways local governments can be more efficient, effective, transparent, and accountable; and
WHEREAS, the Kern County Grand Jury is a body of 19
citizens and is a diverse group of men and women with a wide range of backgrounds and interests; and
WHEREAS, the Grand Jurors make a commitment to serve
a minimum of 20 hours per week for a term of 12 months; and WHEREAS, a new Grand Jury is impaneled in June of each
year.

NOW, THEREFORE, I, Chad Givens, Mayor of the City of
Shafter, on behalf of the entire Shafter City Council, do hereby proclaim February 2024, as Kern County Grand Jury Awareness Month in the City of Shafter and encourage all citizens to consider volunteering for the Kern County Grand Jury.

PASSED AND ADOPTED this 6th day of February 2024.

Chad Givens
Mayor

336Pacific Avenue, Shafter CA93263
Tel: (661) 146-5002 'Fax (661) 146-9125
Email: facilitvrentals @ shafter.com

APPLICATION FOR SPECIAL EVENT PERMIT
Shafter Municipal Code 17.02.100 permits short-term placement of activities on privately or publicly owned property with appropriate regulations so that such activities are compatible with the surrounding areas.

The City's Project Assistance Team is authorized to approve a special event permit if the event is expected to accommodate less than 50 persons. City Council approval is required if more than 50 persons will attend.

Complete applications must be received a minimum of 30 days prior to the event. If errors or omissions are discovered, the application will be deemed incomplete and will be returned to the applicant for revision. Acceptance of your application is not a guarantee of approval. After the initial intake of your completed application, other City permits may be required. Application Fees are due at the time of submittal and are non-refundable.

APPLICANT: Name (Contact Person): Daiana Quintanilla
Name of Business or Organization (if applicable): V.circus Service Club E Other: Circus If Organization, what type 7016 oakhurst ave
Church
Las vegas Ci state Nv 89145 Mailing Address zip
Phone 702 245-8092 Fax gn uil V.circus2 1 @gmail.com
TYPE OF EVENT (concert, reception, parade, party, promotion, rally, wedding, parade, etc.) Traditional circus whitout animal for the whole family friendly DATE(S) OF EVENT:

TIME OF EVENT:

TIME SET-UP STARTS:
pro.. 03/2012024 To.0312612024
1o. 9:00 p. m
TIME CLEAN-UP ENDS: 9:OO P. M
ADMISSION FEE? Mv.. I No
p.orrr. 6:00 p. m.
8:00 a. m
NUMBER OFATTENPBBS.35O
LOCATION oF EyENT. Mannel park
Name of Facility/Address
Name of Property Owner Fernando Ventura Gonsales Potenza FULL DESCRIPTION OF ACTMTY: (check allthat apply)
famplified speech or music ZlpooO Beverages served/sold** l-lBunners/Flags to be used !euUli. Dance !street closure (attach map) nnarricades (attach map) lEquipment to be brought in (specify below) Food Vendors xt a corry of the Commanitv Event Permit issued bv Kern Countv Public Health must be attached Alcoholic Beverage xx the event orsanizer must obtsin an ABC licensed issued bv Alcoholic Beverase Control EVENT ORGANIZERS ARE RESPONSIBLE FOR ENSARING ALL VENDORS ARE PROPERLY LICENSED.

Additional Pertinent Information (attach additional sheet if necessary)

GENERAL RI,QUIREMENTS :
l. Execute a Hold Harmless Agreement.

2. Provide a Certificate of Insurance with an Endorsement for the City of Shafter, if required. See "Insurance Requirement" below.

3. There shall be no disruption in normal vehicular traffic flow.

4. All City noise regulations must be observed.

5. Parking must be in authorized parking spaces only.

6. There shall be no alcoholic beverages at event without prior City Council approval.

7. Carefully observe Hours of Event, as stated on permit.

7. All set-up and clean-up is the responsibility of the permit-holder. Following the event, all facilities must be left in a clean and orderly condition.

8. If indicated, comply with any additional conditions that may have been imposed as Conditions of Approval following review of your application for a Special Event Permit.

9. Do not advertise your event until the application is approved.

10. Application fees are non-refundable.

INSURANCE REQUIREMENTS ONLY IF THE EVENT WILL BE HELD ON A CITY OWNED FACILITY OR ON CITY RIGHT.OF-WAY:

1. Open to the Public [}Yes

2. Fundraising

3. More than 100 persons

4. Amplification

5. Alcoholto be served/sold
Yes
Yes
Yes
Yes
o
o
If any one or more of the boxes above are marked YES, a Certificate of Insurance must be filed two weeks prior to the event. The Certificate of Insurance alone is not an acceptable proof of coverage and must be accompanied by an Endorsement page naming: "The City of Shafter, it's Officerso Employees, City Council members, Agents, Boards and Commissions" as additional insured. The insurance coverage accepted is $1,000,000 per occurrence and $2,000,000 general aggregate. In addition, if Alcohol is present or sold, a host liquor liability in the amount of $2,000,000 per occurrence and $4,000,000 general aggregate must be produced.

The following Hold Harmless Agreement is also required:

Daiana Quintanilla This is to certify that agrees to indemnify and hold harmless the City of Shafter, its Employees, City Council members, Agents, Boards and Commissions from and against any and all claims, liability loss, costs, damages, fees of attomeys, and other expenses which the City may sustain or incur by reason of, or in consequence of, the use of City streets and land, including but not limited to, sums paid on liability judgments in relation to use of land and streets.

Furthermore, I certify that I am the applicant or authorized agent and that the information filed is true and correct to the best of my knowledge. I that additional Conditions of Approval may be imposed on my event by the Project A
may be required.

Council, and I agree to comply with any conditions that Applicant's Signature Date: 01110124

CHIBF OF'POLICE: tr Approved tr Denied
Signature:

PRO.IECT ASSISTANCE TEAM: tr Approved D Approved with Conditions Listed Below tr Denied Signature: Date:

CITY COUNCIL: D Approved D Denied
Signature

CONDITIONS OF APPROVAL
As part of the approval process for a Special Event Permit application, conditions may be imposed that are deemed necessary to ensure that the permit will be applied in accordance with the criteria outlined in the City Zoning Ordinance. These conditions may involve any factors affecting the operation of the temporary use or event. Conditions of Approval include the following items circled:
l. Provision of temporary parking facilities, including vehicular ingress and egress.

2. Regulation of nuisance factors such as, but not limited to, prevention of glare or direct illumination of adjacent propefties, noise, vibration, smoke, dirt, odors, gases, and heat.

3. Regulation of temporary buildings, structures, and facilities, including placement, height and size, location or equipment and open spaces including buffer areas and other yards.

4. Provision of sanitary and medical facilities.

5. Provision of solid waste collection and disposal.

6. Police and fire concerns.
7 . Provision of security and safety measures.

8. Regulation of operating hours and days, including limitation of the duration of the special event to a shorter time period than requested.

9. Submission of a performance bond or other surety device to assure that any temporary facilities or structures used for the proposed special event will be removed from the site within a reasonable time following the event and that the property will be restored to its former conditions.

10. Submission of a site plan indicating any information required by the Zoning Ordinance. 1 l. A requirement that the approval of the requested special event permit is contingent upon compliance with the ZoningOrdinance and with other applicable provision of other ordinances, resolutions, or regulations.

12. Other conditions that will ensure the operation of the proposed special event in an orderly and efficient manner and in accordance with the intent and purpose of the Zoning Ordinance.

I 3. Additional Conditions of Approval
D Approved with Conditions Listed Below
Date:
tr Approved with Conditions Listed Below
Date:

Received by
Fee Waived:
tr Yes
E Yes
fl Yes tr No Fee: $

F'OR OFFICE USE ONLY
Date Zoning of Property
Credit Card Check No.

Insurance Certifi cate Filed
ABC License
Cash
D NA Park Use Permit Issued tr Yes tr NA
tr NA Encroachment Permit Issued tr Yes D NA

H3
E
qF
,a

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: February 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Rocio Mosqueda, Accounting Manager
SUBJECT: RATIFY AND AUTHORIZE THE DECLARATION OF SURPLUS

TRANSIT VEHICLES

RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; ratify and authorize the declaration of surplus transit vehicles.

BACKGROUND
On October 3, 2023, City Council approved Resolution 2946 for participation in the San Joaquin Valley Air Pollution District AB617 Community Emissions Reduction Grant Application and upon award purchase replacement vehicles that are electric or plug-in hybrid vehicles with minimum passenger capacity of six. A component of the grant application included replacement and dismantling of four gas fuel transit vehicles (T-11, T-12, T-14, T-15) by an authorized dismantling facility. City Council had previously declared two (T-11, T-12) of the four transit gas vehicles as surplus on May 2,2023.

ANALYSIS
Need authority to declare the remaining two (T-14, T-15) gas transit vehicles as surplus to be able to dispose by an authorized dismantling facility and meet grant requirements.

FISCAL IMPACT
None

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is approval of a declaration of surplus vehicles and therefore, it is

RATIFY AND AUTHORIZE THE DECLARATION OF SURPLUS TRANSIT VEHICLES - 2 -
governmental fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
No

ALTERNATIVES
There is no viable alternative to the requested action.

NEXT STEPS
Upon approval, staff will proceed with properly disposing of the transit vehicles by an authorized dismantling facility and submit grant reimbursement requests as transit vehicles are replaced.

ATTACHMENTS
None

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: February 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Randy Milligan, Acting Chief of Police
SUBJECT: APPROVAL TO MEDICALLY RETIRE POLICE K9 AND DECLARE THE K9 SURPLUS AND DISPOSE OF THE UNIT

RECOMMENDATION
Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines; and approve the medical retirement of Police K9 Ecko; declare the K9 as surplus unit and transfer ownership to his handler Officer Lucas Graves.

BACKGROUND
The Shafter Police Department reconstituted the police K9 program in December 2019. After the purchase of K9 (Ecko), he completed the necessary training and began working with his first K-9 handler. K9 Ecko was later assigned to a second handler.

In April 2023, the current handler identified an injury to Ecko’s rear leg. After a series of medical appointments and treatments, the injury persisted. Ecko was seen by a specialist who indicated that there was a ligament or tendon issue associated with Ecko’s leg. However, the specialist could not be exact on the injury without either a CT scan or an MRI, which would require Ecko to be transported to Santa Clarita area and placed under anesthesia.

During a follow-up appointment, it was expressed by the veterinarian that Ecko had an abnormal condition for a standard ligament tear and a CT scan could hopefully diagnose the abnormal condition. The veterinarian said a retirement for Ecko was justified due to the uncertainty and unique condition.

ANALYSIS
Medical concerns have developed that preclude K9 Ecko’s ability to function in his assigned role. During a conversation with the veterinarian, it was relayed that the injury to Ecko’s leg would more than likely be an issue for the duration of Ecko’s life. With the cost of the MRI being $2,700, which may diagnose the issue, it will undoubtedly follow tens of thousands of dollars of future surgeries, physical therapy, and medications that would require a significant increase to the K9 budget with no guarantee that the leg issue would ever be resolved.

Due to the unknown medical conditions, and cost-benefit analysis of the treatment and

APPROVAL TO MEDICALLY RETIRE POLICE K9 AND DECLARE THE K9 SURPLUS AND DISPOSE

OF THE UNIT
- 2 -
further medical care staff is recommending City Council approve the retirement of K9 Ecko and declare the K9 as a surplus asset.

Due to the specialized training of the K9, and the relationship Ecko and Officer Graves have developed, the most human way for Ecko to enjoy his retirement is to remain with his handler. Ownership will be transferred to Officer Graves for one dollar ($1.00).

FISCAL IMPACT
There will be a slight saving to the budget as daily supplies for the K-9 program are not needed.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines because the action is approval to medically retire a police K9 and transfer ownership to the handler and therefore, it is organizational and administrative activity that will not result in direct or indirect physical changes to the environment and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ALTERNATIVES
Schedule K9 Ecko for the MRI for the cost of $2,700. Not Recommended.

It is recommended by staff to honorably retire K9 Ecko and allow the current handler (Officer Lucas Graves) to purchase Ecko. Recommended.

NEXT STEPS
If City Council approves the recommendation to medically retire Police K9 Ecko and transfer Ownership to handler Lucas Graves, Echo will be sold to Officer Lucas Graves.

ATTACHMENTS
None

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: February 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Michael James, Public Works Director
SUBJECT: AWARD CITY HALL SIDEWALK IMPROVEMENTS TO KEN W SMITH CONSTRUCTION, INC.

RECOMMENDATION
Council find the requested action is exempt from the California Environmental Quality Act; approve one (1) proposal submitted by Ken W. Smith Construction, Inc. for constructing sidewalk improvements at City Hall (Proposal #4870) valued at $11,250; approve one (1) proposal submitted by Ken W. Smith Construction, Inc. for reconstructing one (1) commercial drive approach at City Hall (Proposal #4869) valued at $10,900; authorize the Public Works Director to award said proposals; and authorize expenditures for said improvements not to exceed $30,000 for said sidewalk improvements.

BACKGROUND
Staff requested a proposal from Ken W. Smith Construction, Inc. (KSI) to construct a widened public sidewalk along southbound State Route 43 fronting City Hall. This contractor was awarded and has substantially completed renovation and security improvements to the City Hall reception areas. A widened sidewalk will enhance pedestrian safety and allow the City to complete landscaping improvements immediately adjacent to the sidewalk. KSI submitted a proposal valued at $11,250.

ANALYSIS
The proposed cost to complete the desired sidewalk improvements is reasonable. In addition to the sidewalk fronting City Hall, Staff sees an opportunity to use the contractor to reconstruct an existing drive approach that provides access to the City Hall parking lots off State Route, which has deteriorated significantly and poses a safety concern. The estimated cost to add the drive approach reconstruction is $10,900.

All construction is planned within State right-of-way, requiring an encroachment permit and a temporary lane closure for State Route 43. Public Works determined that complying with State requirements for the lane closure would be best handled by a contracted traffic control vendor, which would add up to $5,000 to the costs. The total recommended budget for the project is $30,000.

AWARD CITY HALL SIDEWALK IMPROVEMENTS TO KEN W SMITH CONSTRUCTION, INC. - 2 -

FISCAL IMPACT
The City’s Capital Improvement Program has sufficient funding for a total cost of $30,000 to complete the sidewalk widening and drive approach reconstruction. No budget action is required.

CEQA ANALYSIS
The proposed work is exempt from the California Environmental Quality Act per Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines because the project is replacing or reconstructing existing structures on the same site while having substantially the same purpose and capacity.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ALTERNATIVES
The Council can direct staff to award a smaller-scaled project that focuses on either the sidewalk widening or drive approach reconstruction to preserve CIP funding for other projects. However, both aspects are considered safety enhancements for a corridor that has significant pedestrian and vehicular traffic. Given the benefits and available funding, alternative action is not recommended.

NEXT STEPS
Upon Council authorization, Public Works will award the concrete construction work to Ken W. Smith Construction. An anticipated start is early March.

ATTACHMENTS

1. KSC Estimate #4869 for City Hall Drive Approach Reconstruction

2. KSC Estimate #4870 for City Hall Sidewalk Improvements

3. Photo of Sidewalk & Drive Approach Improvement Areas

PROPOSAL
Date
1/19/2024
Estimate #
4869
Customer
Attn: Ken Greene
City of Shafter
336 Pacific Ave
Shafter, CA 93263
Ken W Smith Construction Inc
10721 Rio Mesa Drive
Bakersfield, CA 93308
Project
Shafter City Hall Drive
We look forward to working with you!
(661) 393-0708 [email protected]
CSLB# 1047896 PWCR# 1000062893
Total
Acceptance of Proposal
The above prices, specifications and conditions are satisfactory and are hereby accepted. Ken Smith Construction is authorized to do the work as specified.

DATE: __________________ SIGNATURE: ________________________________________________________ Printed Name: ____________________________________________ Title: _______________________________ Once signed, please send the accepted proposal to [email protected] or fax to 702-974-1774. Thank you for your business! Description Qty Rate Total
City Hall - Drive Approach (off SR 43)
336 Pacific Ave, Shafter, CA 93263
Per job walk on 1/15/2024
Scope of work to include:
- Demo existing drive approach 35' x 12', 6" thick
- Repair curb
- Pour back 6" thick
- #4 rebar 24" o.c.
- 7-sack concrete mix
Clarifications:
- Prevailing wage included
- Normal working hours
Exclusions:
- Permits / Fees
Total Bid: $10,900.00 10,900.00 10,900.00
SB(Micro) Certified# 2019680
$10,900.00

PROPOSAL
Date
1/19/2024
Estimate #
4870
Customer
Attn: Ken Greene
City of Shafter
336 Pacific Ave
Shafter, CA 93263
Ken W Smith Construction Inc
10721 Rio Mesa Drive
Bakersfield, CA 93308
Project
Shafter City Hall Walk
We look forward to working with you!
(661) 393-0708 [email protected]
CSLB# 1047896 PWCR# 1000062893
Total
Acceptance of Proposal
The above prices, specifications and conditions are satisfactory and are hereby accepted. Ken Smith Construction is authorized to do the work as specified.

DATE: __________________ SIGNATURE: ________________________________________________________ Printed Name: ____________________________________________ Title: _______________________________ Once signed, please send the accepted proposal to [email protected] or fax to 702-974-1774. Thank you for your business! Description Qty Rate Total
City Hall - Concrete Walk (off SR 43)
336 Pacific Ave, Shafter, CA 93263
Per job walk on 1/15/2024
Scope of work to include:
- Set up and pour 150' x 5' concrete walk
- #4 rebar dowels to existing sidewalk 5' o.c.
- 7-sack concrete mix
Base bid: $10,250.00
Alternate add:
- Grade existing soils for new concrete walk
Alternate bid: $1,000.00
Clarifications:
- Prevailing wage included
- Normal working hours
Exclusions:
- Permits / Fees
Total Bid: $11,250.00 11,250.00 11,250.00
SB(Micro) Certified# 2019680
$11,250.00

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: February 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Michael James, Public Works Director
SUBJECT: APPROVAL TO RELEASE REQUEST FOR PROPOSALS -

NORTH SHAFTER STREET IMPROVEMENTS ENGINEERING

SERVICES

RECOMMENDATION
Council find the requested action is exempt from the California Environmental Quality Act; and approve and authorize the release of the North Shafter Street Improvements Engineering Services Request for Proposals subject to approval by the Public Works Director.

BACKGROUND
Last year, the City was awarded two grants to advance engineering and construction for street improvements within the communities of North Park and North Shafter ("North Shafter"). One grant focused on designing and constructing sidewalk and bicycle lane improvements along southbound Highway 43 valued at $1,000,000. The funding source is the San Joaquin Air Pollution Control District.

Road Paving and Sidewalk Installations Program and prioritized by the Shafter AB 617 Steering Committee to address air quality improvement initiatives. The second grant will develop a master plan for modernizing the interior streets, specifically referred to as "North Shafter Transportation Improvements and Sustainability Plan", valued at $205,000. The funding source is the Caltrans Sustainable Transportation Planning Grant Program.

Both initiatives require engineering work that Public Works determined would be best provided by consultants. The costs for consultants were factored into the applications for the grant funding.

ANALYSIS
Local and grant funding procedures require the City to conduct a competitive request for proposals (RFP) process for selecting a consultant. Although there are separate grant funding sources for each initiative, a consolidated RFP has been prepared to ultimately award a professional services contract for one consultant performing both initiatives concurrently. This is considered the most efficient and cost-effective strategy because both initiatives complement each other even though the completion dates will

APPROVAL TO RELEASE REQUEST FOR PROPOSALS - NORTH SHAFTER STREET

IMPROVEMENTS ENGINEERING SERVICES
- 2 -
likely differ.

After proposals are received, staff will review and rank them based on the criteria provided in the RFP. The Public Works Director will then need to work with the highestranked proposal to finalize a scope of work, schedule, and budget.

FISCAL IMPACT
No budget action is required to release and manage the RFP. After the RFP concludes, staff will report back to the Council at a future meeting to present results and recommend an award of a professional services agreement to a consultant with budget action to fund the scope of services covered by the agreement.

CEQA ANALYSIS
The recommended action is considered a statutory exemption from the California Environmental Quality Act (Section 15262). The work to be awarded is focused on feasibility and planning studies that would lead to future actions to be approved at a later date.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ALTERNATIVES
Public Works has determined that contracting with a consultant will be the most expedient way to complete the grant-funded work, plus it has been included in the grant scope and budget. Awarding a contract to a consultant first requires a competitive RFP process. Therefore, there are no alternative actions to considered.

NEXT STEPS
Upon Council authorization, staff will complete and release the RFP. At the conclusion of the RFP, a contract award to a highest-ranked consultant will be on a future Council agenda.

ATTACHMENTS

1. Draft RFP - North Shafter Street Improvement Engineering Services

REQUEST FOR PROPOSALS

NORTH SHAFTER STREET IMPROVEMENTS ENGINEERING SERVICES
- RFP DUE DATE -
MARCH 15, 2024
- PRE-RFP CONFERENCE -
MARCH 1, 2024 at

CITY OF SHAFTER CITY HALL
336 PACIFIC AVENUE
SHAFTER, CA 93263
Objective 1:

Construction Plans for Constructing Sidewalk and Bicycle Lane Improvements at Highway 43 San Joaquin Valley Unified Air Pollution Control
Road Paving and Sidewalk Installations Program
Grant Agreement No. G-157145-A1
Objective 2:

North Shafter Transportation Improvements and Sustainability Plan Caltrans Sustainable Transportation Planning Grant Program Prepared By:

City of Shafter
Public Works Department

TABLE OF CONTENTS
REQUEST FOR PROPOSALS............................................................................................................................... 3

1. Introduction ........................................................................................................................................ 3

2. Pre-Qualifications: ............................................................................................................................. 3

3. Instructions ........................................................................................................................................ 3

4. Prevailing Wages ............................................................................................................................... 4 PROJECT BACKGROUND ................................................................................................................................... 6 PROJECT OBJECTIVES ...................................................................................................................................... 7

1. General Description of Scope of Work ............................................................................................... 7

2. Applicable Standards ......................................................................................................................... 7 SCHEDULE ....................................................................................................................................................... 8

1. Project Schedule................................................................................................................................ 8 METHOD OF PAYMENT ...................................................................................................................................... 8 PROPOSAL FORMAT ......................................................................................................................................... 8

1. Cover Letter ....................................................................................................................................... 9

2. Scope of Work and Associated Work Plan ........................................................................................ 9

3. Firm & Subconsultant Qualifications .................................................................................................. 9

4. Firm Organizational Chart & Proposed Staffing Plan ......................................................................... 9

5. Employee Project Resumes and Qualifications ................................................................................. 9

6. Relevant Experience .......................................................................................................................... 9

7. Financial Management and Accounting ............................................................................................. 9

8. Additional information ...................................................................................................................... 10

9. Required Forms ............................................................................................................................... 10

10. References ...................................................................................................................................... 10

11. Sealed Cost Proposal (to be Submitted on Request) ...................................................................... 10 EXHIBIT 10-Q: DISCLOSURE OF LOBBYING ACTIVITIES ..................................................................................... 11 EXHIBIT 10-U: CONSULTANT IN MANAGEMENT SUPPORT ROLE CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT................................................................................................................. 13 CONSULTANT EVALUATION SHEET BREAKDOWN .............................................................................................. 18

1. Understanding of work to be done ................................................................................................... 18

2. Work plan ........................................................................................................................................ 18

3. Experience with similar kinds of work .............................................................................................. 18

4. Work plan ........................................................................................................................................ 18

5. Quality of staff for work to be done .................................................................................................. 18

6. Capability of developing innovative or advanced techniques ........................................................... 18

7. Familiarity with state funding requirements and procedures ............................................................ 18

8. Financial responsibility ..................................................................................................................... 19 CONSULTANT EVALUATION SHEET .................................................................................................................. 20

REQUEST FOR PROPOSALS

1. INTRODUCTION
a. The City of Shafter (“City”) is accepting offers from qualified firms (“Offerors”) for the NORTH SHAFTER STREET IMPROVEMENTS ENGINEERING SERVICES project. All Offerors must comply with all requirements of the Request for Proposals (“RFP”) and instructions enclosed herein. b. RFP packages are available on the City’s website at http://www.shafter.com/147/Bids-Contracts. c. The City is interested in contracting for engineering services to develop the following deliverables in two separate project phases:
i. Objective 1: Biddable plans for constructing sidewalk and bicycle lane improvements at southbound Highway 43 between Mayer Lane and Tulare Avenue. ii. Objective 2: North Shafter Transportation Improvements and Sustainability Plan d. A complete list of the scope of work can be found in the Scope of Work section of this RFP.

2. PRE-QUALIFICATIONS:
a. There is no separate pre-qualification process for this RFP. b. The following shall be considered minimum required qualifications in order for your proposal to be considered responsive:

Offeror should have experience designing street improvements for motorists and pedestrians, with specific experience developing special technical studies used for design work, including drainage, environmental, and topographic. There must also be experience in scheduling and conducting community outreach that leads to documenting public feedback and addressing it in the design process. All experience shall be demonstrated in the proposal.

3. INSTRUCTIONS
a. Interested firms are to submit a sealed proposal to the City as required by this RFP. It is the intent of City to award the contract to the Offeror that clearly demonstrates the ability to provide these services with high professional standards.
b. Proposals shall be presented in a sealed opaque envelope with the project name NORTH SHAFTER STREET IMPROVEMENTS ENGINEERING SERVICES clearly marked on the outside of the envelope. The name of the Offeror submitting an offer should also be clearly marked on the outside of the envelope.
c. Instructions for submitting a proposal are discussed in the proposal section of this RFP d. Proposals will be received no later than MARCH 15, 2024 at 11:00 a.m. the following location:

City of Shafter Engineering & Public Works
720 Commerce Way
Shafter, CA 93263
e. A pre-proposal conference will be held on MARCH 1, 2024 i. The conference will be held at City of Shafter City Council Chambers located at 336 Pacific Avenue, Shafter, CA 93263 at 11:00 a.m.
ii. Attendance is not mandatory. However, it is highly recommended that each and every Offeror attend the pre-proposal conference.
iii. Prospective Offerors may visit the project site without making arrangements through the City. f. Proposals will not be accepted by fax or email. Verbal proposals will not be accepted.

g. There is no bid bond required for this RFP.
h. All questions should be forwarded in writing to MICHAEL JAMES, PUBLIC WORKS DIRECTOR via email at [email protected]. Questions must reference the project name NORTH SHAFTER STREET IMPROVEMENTS ENGINEERING SERVICES when requesting information. i. Deadline for questions from prospective Offerors is MARCH 8, 2024 at 5:00 p.m. Questions received after this date and time may not be answered. Questions sent to other City personnel may result in the disqualification of your proposal.
j. The City reserves the right to reject any and all proposals, to evaluate proposals, and to accept portions of any proposal, and accept any proposal, which in its opinion, may be in the best interest of the City. The City reserves the right to waive any and all formalities. k. A sample Professional Services Agreement (“Agreement”) is included in Exhibit A and attached hereto and incorporated herein by this reference for review by the Offeror. Please take time to thoroughly read and understand the entire Agreement. The City expects all Offerors are willing and able to sign the Agreement as presented if their proposal is accepted. If an Offeror believes specific items in the Agreement are out of date, not applicable, or places an undue burden or cost on the Offeror or City, the Offeror must present these concerns in writing during the question and answer period. If City concurs, a revised Agreement will be issued in an addendum to this RFP. Any exception to the Agreement made as part of an Offeror’s proposal is grounds for disqualification of the proposal.
l. All work associated with this RFP is subject to state and federal requirements and Offerors will be required to comply with all applicable federal, state, and local laws and regulations. Proposers attention is directed to the Agreement for more information. m. This RFP and the Agreement are subject to the contract and review process requirements of Section

10.1.3 A&E Consultant Audit and Review Process of Chapter 10 of Caltrans’ Local Assistance Procedures Manual.
n. Any Offeror may protest a contract award if the Offeror believes that the award was inconsistent with City’s policies or this RFP is not in compliance with law. A protest must be filed in writing with City (email is not acceptable) within five (5) business days after date of notification of contract award. Any protest submitted after 5:00 p.m. of the fifth business day after notification of contract award will be rejected by City as invalid and the Offeror’s failure to timely file a protest will waive the Offeror’s right to protest the contract award. The Offeror’s protest must include supporting documentation, legal authorities in support of the grounds for the protest and the name, address and telephone number of the person representing the Offeror for purposes of the protest. Any matters not set forth in the protest shall be deemed waived. City will review and evaluate the basis of the protest provided the protest is filed in strict conformity with the foregoing. City shall provide the Offeror submitting the protest with a written statement concurring with or denying the protest. Action by City relative to the protest will be final and not subject to appeal or reconsideration. The procedure and time limits set forth in this paragraph are mandatory and are the Offeror’s sole and exclusive remedy in the event of protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

4. PREVAILING WAGES
Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations. Copies of the State of California wage schedules are available for review at

www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s office upon request. The successful Offeror shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the work under the contract available to interested parties upon request and shall post copies at the successful Offeror’s principal place of business and at the project site.

It shall be mandatory upon the Offeror to whom the contract is awarded, and upon any subconsultants, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the contract, employment of apprentices, hours of labor and debarment of contractors and subcontractors. Pursuant to Labor Code sections 1725.5 and 1771.1, the Offeror and all subconsultants must be registered with the Department of Industrial Relations (“DIR”) at the time of submitting a proposal. No proposal will be accepted, nor any contract entered into without proof of the Offeror’s and subcontractors’ current registration with the DIR to perform public work. If awarded a contract, the successful Offeror and its subconsultants, of any tier, shall maintain active registration with the DIR for the duration of the project. The contract awarded pursuant to this RFP may also be subject to compliance monitoring and enforcement by the DIR.

PROJECT BACKGROUND
The communities of North Park and North Shafter (“North Shafter”) were annexed into the City of Shafter in the 1990s. Since then, City water and sewer services have been extended to residents and businesses.

However, the streets constructed before the annexation lacked essential amenities, including drainage, pedestrian, and lighting facilities. There are also inconsistent right-of-way widths.

In 2023, the City secured additional funding through two separate grants to address the street deficiencies.

There is a particular focus for each grant. The first grant intends to design and construct sidewalk and bicycle lane improvements specifically for southbound Highway 43 between Mayer Lane and Tulare Avenue within the existing public right-of-way. A second grant is funding a broader study of the local interior streets within North Shafter to identify and prioritize various improvements, including drainage improvements, sidewalks, and lighting, for future construction funding.

PROJECT OBJECTIVES

1. GENERAL DESCRIPTION OF SCOPE OF WORK
The scopes of work and deliverables of each phase are described as follows:

Objective 1: Plans for Constructing Sidewalk and Bicycle Lane Improvements at Highway 43 Funding Source: San Joaquin Air Pollution Control District Road Paving and Sidewalk Installations Program
Grant Funding: $1,000,000 (State)
Scope of Work: Develop construction plans for permitting and constructing sidewalk and bicycle lane improvements for southbound Highway 43 between Mayer Lane and Tulare Avenue within existing public right-of-way. The design should also accommodate a section within existing public right-of-way for future landscaping improvements.

Objective 2: North Shafter Transportation Improvements and Sustainability Plan Funding Source: California Department of Transportation Grant Funding: $181,486 (State)
$23,514 (Local)
Scope of Work: Develop the North Shafter Transportation Improvements and Sustainability Plan through three key efforts:

1. Engagement with the local community and stakeholders.

2. Plan development phase:
a. Identifying specific projects to address local needs. b. Plan completion.
c. Providing meaningful review of the draft and final Plan to ensure that the local needs have been heard and addressed.

3. Plan adoption and implementation for the good of North Shafter and all stakeholders.

Technical Studies: The anticipated technical studies to develop the final document are as follows:

1. Drainage study

2. Topography study

3. Pedestrian traffic study
Community Outreach: The anticipated community outreach should be summarized by the following:

1. Agenda and meeting minutes for public meetings

2. Results of surveys for handwritten and online completion.

The numbers assigned to the objectives do not reflect a priority level for completion. The successful Offeror's work will concurrently support both objectives through one professional services agreement with the City.

However, each objective shall have separate schedules and invoicing to facilitate the City's management of the individual grants.

2. APPLICABLE STANDARDS
a. City of Shafter has adopted a Subdivision Engineering and Design Manual. b. Caltrans Highway Design Manual, Seventh Edition

c. American Association of State Highway and Transportation Officials (AASHTO) Highway Safety Manual (HSM)

SCHEDULE

1. PROJECT SCHEDULE
a. The City desires to complete the separates objectives by the dates noted below.

Objective 1: Plans for Constructing Sidewalk and Bicycle Lane Improvements at Highway 43 Completion Date: No later than 12-31-2024
Objective 2: North Shafter Transportation Improvements and Sustainability Plan Completion Date: No later than 06-30-2025
b. The schedule proposed by the Offeror, including estimated time of completion, milestones, and tasks proposed, will be among several factors considered by the City when ranking proposals. c. The final schedule will be negotiated with the awarded Offeror based on its individual estimate or required time and any changes to the scope of work.
d. It is anticipated that work shall begin within two weeks of an executed Agreement between the City and the awarded Offeror. As this project is subject to oversight by the State of California, Caltrans Independent Office of Audits and Investigations (“IOAI”) will need to review the final Agreement and all cost proposals prior to awarding a contract
e. No work shall begin without a written Notice to Proceed.

METHOD OF PAYMENT
The method of payment for the following items shall be Lump Sum. Offerors attention is directed to the Agreement for more information.

PROPOSAL FORMAT
Proposals must include four (4) original wet signed copies of the proposal. Proposal must be double sided and bound on one end with covers indicating the proposal title and firm name. Proposals shall be organized in a way that clearly conveys all the required information as described in the Scoring Breakdown. The City may at its own discretion request additional information from Offerors if it deems necessary and shall not affect the validity of the RFP. Proposals shall be reviewed and scored by City staff and shall, at its own discretion, create an interview list for a further review, if deemed necessary. Additional information shall not be accepted once the RFP date has past unless the City specifically requests it. City shall be under no obligation to request additional information from Offerors.

The following items must be included as part of the proposal:

1. COVER LETTER
a. Cover letter shall include: firm name, address, contact information (phone number, email, business address), authorized representative for questions regarding proposal, authorized representative for contract negotiations
b. Cover letter shall reference the RFP
c. Cover letter shall be signed by member of Offeror that can bind Offeror to contractual obligations

2. SCOPE OF WORK AND ASSOCIATED WORK PLAN
a. Describe scope of work as understood and list task items required to meet requirements of the RFP. b. Section shall include a detailed proposed work plan for completing all items c. Schedule shall clearly show all work items listed in the scope of work with durations for completion in a chart format in Microsoft Excel, Microsoft Project, or equivalent. Clearly show the critical path. d. Scope of work shall be subject to discussion and negotiation.

3. FIRM & SUBCONSULTANT QUALIFICATIONS
a. Provide information that will allow the City to clearly identify that Offeror and subconsultants are established firms, have completed projects of the same size and nature, have the staffing requirements to complete the work, and can meet all requirements set forth in the scope of services in a timely and cost-efficient manner.

4. FIRM ORGANIZATIONAL CHART & PROPOSED STAFFING PLAN
a. Provide an organizational chart of the Offeror, subconsultants, and proposed staffing for the different tasks associated with this RFP. Chart shall indicate point of contacts for different tasks and which employees shall manage subcontracted portions of work.
b. Identify the project manager and any assistant managers. Key team members identified in the original proposal/cost proposal shall not change (be different than) in the executed Agreement. c. Identify individual authorized to negotiate the Agreement on behalf of the Offeror if different from the project manager.

5. EMPLOYEE PROJECT RESUMES AND QUALIFICATIONS
a. Proposal shall include employee resumes showing technical experience similar to tasks assigned.

Resumes shall list previous projects and any certifications or licenses held.

6. RELEVANT EXPERIENCE
a. Provide, in detail, relevant experience on projects of similar nature. Section shall demonstrate that Offeror has completed projects of similar nature in a timely and cost-effective manner. Offerors shall demonstrate experience managing subconsultants (if applicable) on similar projects. Section shall include relevant subconsultant experience.
b. Section shall clearly demonstrate experience and success working with Federally & State funded transportation projects.

7. FINANCIAL MANAGEMENT AND ACCOUNTING
a. The contract shall not be awarded to an Offeror without an adequate financial management and accounting system as required by 48 CFR Part 16.301-3, 2 CFR Part 200, and 48 CFR Part 31. b. Proposal shall include evidence of adequate financial management systems that meet these requirements and document its use under relevant experience.

8. ADDITIONAL INFORMATION
a. This section shall include any additional information that the Offeror deems necessary to assist in completing an evaluation of the Offeror and subconsultants.

9. REQUIRED FORMS
a. The following forms, attached hereto and incorporated herein by this reference, shall be filled out and submitted with the proposal:
i. Consultant in Management Support Role Conflict of Interest and Confidentiality Statement (Exhibit 10-U)
ii. Disclosure of Lobbying Activities (Exhibit 10-Q)
iii. DIR Registration Certification

10. REFERENCES
a. Provide a list of three (3) client references that can attest to the technical experience of your firm on similar projects. City staff may not be used as a reference.

11. SEALED COST PROPOSAL (TO BE SUBMITTED ON REQUEST)
a. A cost proposal shall be prepared by the Offeror. If the Offeror is identified as a top ranked candidate, then the City will request the Offeror submit the cost proposal. Cost proposal shall be submitted within three (3) business days of the request.
b. Cost proposal shall be provided in a sealed envelope. Four (4) wet signed copies of the cost proposal shall be provided.
c. Cost proposal shall be opened and reviewed after an Offeror has been selected based on criteria set forth in this RFP. Cost proposals shall be subject to discussion and negotiation. d. Cost proposal must include the costs of materials, direct salaries, payroll additions, other direct costs, indirect costs, fees, and backup calculations.
e. Cost proposal shall not be used as a basis for determining firm qualifications or scoring purposes. f. Cost proposal format shall adhere to the Caltrans Local Assistance Procedures Manual (Exhibit 10- H) available here: http://www.dot.ca.gov/hq/LocalPrograms/lam/forms/chapter10/10h.pdf

REQUIRED FORM - INSTRUCTIONS FOR COMPLETING
EXHIBIT 10-Q: DISCLOSURE OF LOBBYING ACTIVITIES

EXHIBIT 10-U: CONSULTANT IN MANAGEMENT SUPPORT

ROLE CONFLICT OF INTEREST AND CONFIDENTIALITY

STATEMENT

REQUIRED FORM - DIR REGISTRATION CERTIFICATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to propose on, be listed in a proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/Public-Works/PublicWorks.html for additional information.

No proposal will be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. This requirement will apply to all work under this RFP that is subject to the prevailing wage requirements set forth in Labor Code section 1720, et. seq., (“Prevailing Wage Work”) and to proposer and any subcontractor proposed to perform such work.

Offeror hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a contractor with the Department of Industrial Relations.

Name of Proposer: _____________________________________ DIR Registration Number: ______________________________ *Name of Proposed Subcontractor: ____________________________ DIR Registration Number: __________________________________ *Include additional sheets as necessary to list additional proposed subcontractors who will perform Prevailing Wage Work, and DIR registration numbers.

Offeror further acknowledges:

1. Offeror shall maintain a current DIR registration for the duration of the project.

2. Offeror shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its contract(s) with subcontractors engaged to perform any Prevailing Wage Work, and shall ensure that all such subcontractors are registered at the time of proposal opening and maintain registration status for the duration of the project.

3. Failure to submit this form or comply with any of the above requirements may result in a finding that the proposal is non-responsive.

Signature: ______________________________________________ Name and Title: ____________________________________________ Dated:______________________________________________________

CONSULTANT EVALUATION SHEET BREAKDOWN
The following criteria will be used as a bases for evaluating Offeror proposals. A sample evaluation sheet is provided for reference

1. UNDERSTANDING OF WORK TO BE DONE
a. Demonstrate a clear understanding of the scope of work and items required to meet all requirements. b. Demonstrate an understanding of the area and identify potential key problem areas.

2. WORK PLAN
a. Provide a work plan that demonstrates a clear understanding of how work will be completed and how potential key problem areas will be addressed.
b. List scope of work in a schedule view with key start dates and timelines for key items of work.

Schedule shall demonstrate a clear understanding of the required order of work to be completed.

3. EXPERIENCE WITH SIMILAR KINDS OF WORK
a. Demonstrate that projects of a similar scope and nature have been completed in the near past. b. Demonstrate that projects were completed on time.
c. If projects were not completed on time, provide justification. If projects were completed ahead of schedule, explain.
d. Explain how projects listed or previously completed relate directly to situations on this project.

4. WORK PLAN
a. Provide a work plan that demonstrates a clear understanding of how work will be completed and how potential key problem areas will be addressed.
b. List scope of work in a schedule view with key start dates and timelines for key items of work.

Schedule shall demonstrate a clear understanding of the required order of work to be completed.

5. QUALITY OF STAFF FOR WORK TO BE DONE
a. Provide outline of firm structure with regard to employees. b. List each task item to be completed and which staff members shall work on it. Staff assigned to tasks shall have previous experience working on similar projects or tasks. c. Provide similar information of subconsultants and prior work history with said subconsultants as well as firm management proposed for subconsultants.

6. CAPABILITY OF DEVELOPING INNOVATIVE OR ADVANCED TECHNIQUES a. Demonstrate ability to use advanced techniques to complete the work. b. Indicate how those techniques will affect the project either in cost, accuracy, and/or time. c. Demonstrate any previous experience with said techniques and how they affected cost, accuracy, and/or time of other previous projects.
d. Provide similar information for subconsultants.
e. List any protentional issues with proposed advanced techniques and how firm plans to mitigate them is said issues arise. Indicate cost or time ramifications if advanced techniques are not successful.

7. FAMILIARITY WITH STATE FUNDING REQUIREMENTS AND PROCEDURES a. Provide evidence that staff and firm are familiar with working within state and federal procedures. b. Demonstrate experience completing environmental documentation for CEQA documentation. c. Demonstrate experience providing environmental documentation for Caltrans in a timely manner. d. Demonstrate experience working with multiple local agencies on a single given project.

8. FINANCIAL RESPONSIBILITY
a. Provide a work plan that provides evidence that Offeror is using cost effective methods to complete the work in a timely manner.
b. Demonstrate ability based on previous projects to stay within proposed budget. c. Demonstrate previous experience with projects of similar financial size. d. Demonstrate ability to meet all federal and state audit requirements. e. Provide information on any past audits done on federal funded project and the outcome of the audit.

CONSULTANT EVALUATION SHEET
OFFEROR/FIRM NAME:

Criteria Max Points Rating
Understanding of the work to be done 25
Work plan 10
Experience with similar kinds of work 20
Quality of staff for work to be done 15
Capability of developing innovative or
advanced techniques 10
Familiarity with State funding requirements and
procedures 10
Financial responsibility 10
Total 100
Evaluator Contract Office
Print Name: Initials:

Signature: Date:

Date:

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: February 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Ravi Pudipeddi, City Engineer
SUBJECT: ACCEPTANCE OF WATERLINE EASEMENT FROM CALIFORNIA

PAPER PRODUCTS, LLC

RECOMMENDATION
Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines; accept a dedication of a public waterline easement from California Paper Products, LLC; and authorize the City Engineer to record said easement as a public document.

BACKGROUND
California Paper Products, LLC., developed its site at 5901 Zerker Road in 2011 following the Citys site plan review process. During the review process, the developer was directed by staff to create a looped water system by connecting to the Citys' existing water system at both Zerker Road and Carsen Way. The creation of the looped system resulted in a waterline across the northern portion of the parcel.

ANALYSIS
Since the waterline is to be owned and operated by the City, an easement is required for access. California Paper has agreed to provide a public waterline easement for this purpose. The Council must approve such dedications before their recording. The site plan indicating the 20-foot-wide easement is attached herewith.

FISCAL IMPACT
Existing operational budgets can cover costs to prepare and record the easement, whereas the water enterprises will cover costs to operate and maintain public water infrastructure within the easement. No budget action is required.

CEQA ANALYSIS
The proposed action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines because the action consists of organizational or administrative activity of governments that will not result in direct or indirect physical changes to the environment. Therefore, compliance with CEQA is not applicable to this action.

APPROVED BY THE CITY ATTORNEY
Yes

ACCEPTANCE OF WATERLINE EASEMENT FROM CALIFORNIA PAPER PRODUCTS, LLC - 2 -

ALTERNATIVES
There is no alternative action to consider. Acceptance of a public waterline easement ensures City water crews have access to the new waterline. This waterline provides a looped system to optimize water pressures and deliveries to California Paper and other nearby industries.

NEXT STEPS
Upon Council approval, the proposed public waterline easement will be executed and recorded.

ATTACHMENTS

1. Site Plan

2. Easement Exhibits

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: February 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Alex Gonzalez, Deputy Public Works Director SUBJECT: AWARD SHAFTER SKATEPARK SITE GRADING TO AMERICAN WEST CONSTRUCTION CO. IN A CONTRACT AMOUNT OF
$15,000

RECOMMENDATION
Council find the requested action is exempt from the California Environmental Quality Act; accept one (1) proposal received for grading work at the Shafter Skatepark located at 460 East Euclid Avenue submitted by American West Construction Co.; and authorize the Deputy Public Works Director to issue a Notice of Award and Notice to Proceed to American West Construction Co. for said project for a contract amount of $15,000.

BACKGROUND
The City was awarded State Clean California grant funds to improve the community skatepark at 460 East Euclid Avenue. In addition to replacing the skate equipment, the grant scope includes adding amenities, including landscaping, lighting, and on-site drainage. A design of the amenities was completed by Wynn Smith Landscape Architecture, which included a grading plan. Public Works approved the grading plan and used it to seek an informal cost proposal for constructing it. One proposal, valued at $15,000, was submitted by American West Construction Co (American West Construction).

ANALYSIS
American West Construction has completed grading projects for the City, including the new Veterans Park basketball court. The amount they proposed for the skatepark grading work requires Council authority to approve per the City's Bidding and Procurement Policy. The amount of $15,000 proposed by them is an appropriate project budget.

FISCAL IMPACT
CIP Project #PK00009 currently has $770,000 allocated to the skatepark improvements funded by the Clean California grant. Of that total, $500,000 has been committed to replacing and upgrading skatepark equipment. The balance of the available funding is sufficient to fund the proposed site grading work. No budget action is necessary.

AWARD SHAFTER SKATEPARK SITE GRADING TO AMERICAN WEST CONSTRUCTION CO. IN A CONTRACT AMOUNT OF $15,000
- 2 -

CEQA ANALYSIS
Per Section 15304 (Minor Alterations to Land) of the CEQA Guidelines, the project is exempt from CEQA because it consists of minor alterations in the condition of land that do not involve the removal of healthy, mature, and scenic trees.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ALTERNATIVES
The site amenities, including lighting, landscaping, and a shade structure, can be consolidated with the grading work as one project for formal bidding. However, the Clean California grant funding agreement requires that all work be completed by June 30, 2024. Public Works plans to complete the work in phases, including purchasing materials directly from suppliers and installation work by its crews. This strategy should save time and expenses but leaves the grading work as a standalone project.

NEXT STEPS
Upon Council approval, staff will issue a notice of award and notice to proceed to American West Construction.

ATTACHMENTS

1. American West Construction Co. - Skate Park Grading Proposal

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: February 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Alex Gonzalez, Deputy Public Works Director SUBJECT: APPROVAL TO INCREASE THE PROJECT BUDGET FOR THE

SHAFTER SKATEPARK ELECTRIC SERVICE INSTALLATION
(CIP PROJECT #PK00009) TO $25,000

RECOMMENDATION
Council find the requested action is exempt from the California Environmental Quality Act; and authorize a revised total budget of $25,000 for the Shafter Skatepark Electrical Service to cover the additional electrical installation cost.

BACKGROUND
As previously authorized by the Council, Public Works awarded Loop Electric, Inc. (Loop Electric) a construction contract to complete offsite electrical work for planned improvements at the community skatepark located at 460 East Euclid Avenue. The work focuses on extending electric service to the site, primarily for new lighting, which is included in the scope of work funded by a State Clean California grant. The contract award was not to exceed $15,000 to cover Loop Electric's original proposal, valued at $11,500 plus contingencies.

Loop Electric was later asked to submit a second cost proposal to purchase and install the required electric meter service pedestal, which would fulfill the City's service requirements required by Pacific Gas & Electric (PG&E). Loop Electric submitted a cost proposal valued at $10,050 for this additional work.

ANALYSIS
The amount proposed by Loop Electric for the additional work is reasonable. Further, utilizing them under a single contract would streamline the completion of the electric service work required by PG&E. To proceed with this strategy, a budget increase of $10,000, resulting in a total budget of $25,000, is recommended to fund the two separate cost proposals plus contingencies, if necessary.

FISCAL IMPACT
CIP Project #PK00009 currently has $770,000 allocated to the skatepark improvements funded by the Clean California grant. Of that total, $500,000 has been committed to replacing and upgrading skatepark equipment. The balance of the available funding is sufficient to fund the necessary electric service work. No budget action, if required.

APPROVAL TO INCREASE THE PROJECT BUDGET FOR THE SHAFTER SKATEPARK ELECTRIC SERVICE INSTALLATION (CIP PROJECT #PK00009) TO $25,000
- 2 -

CEQA ANALYSIS
This skatepark development was previously analyzed for CEQA per California Code of Regulations Section 15302 (Replacement or Reconstruction). No additional CEQA analysis is necessary.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ALTERNATIVES
Site lighting is among the most essential elements of the work to be funded by the Clean California grant, plus there is no electric service to the site. Having Loop Electric complete work specified by PG&E under one contract minimizes the risks of delays and the time staff spend overseeing and managing the work. Therefore, no alternative action is recommended.

NEXT STEPS
Upon Council approval, Public Works will issue a contract change order to Loop Electric and proceed with the additional work authorized.

ATTACHMENTS

1. Loop Electric, Inc. - Shafter Skate Park - Install Meter Pedestal Proposal

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: February 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Alex Gonzalez, Deputy Public Works Director SUBJECT: APPROVAL OF PROFESSIONAL SERVICES CONTRACT WITH PAUL O. SKARPHOL IN AN AMOUNT UP TO $15,000 FOR

ARCHITECTURAL AND ENGINEERING SERVICES FOR THE

SHAFTER LIBRARY AND LEARNING CENTER OFFICE

RENOVATION PROJECT

RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve a professional service agreement with Paul O. Skarphol for an amount not to exceed $15,000 to provide Architectural and Engineering Design Services for the Shafter Library and Learning Center Office Renovation Project; and authorize the City Manager to execute said agreement.

BACKGROUND
One proposed ARPA Phase II project is an office renovation at the Shafter Learning Center. Since its opening in 2014, administrative staff of the Shafter Learning Center have been located off-site at Shafter City Hall. When the City took over the operation of the Library in 2022, the Learning Center Manager moved to the “back area,” which is also used for staff breaks, Library & Learning Center storage, and janitorial supplies.

While this allows the Manager to remain on-site, the traffic and multiple uses make the space distracting and unsuitable for private conversations.

Remodeling the back area allows for more separation between the break area, janitorial space, and offices. It also provides an opportunity to create office supplies and classroom storage space in more appropriate locations (behind the front desk and in a classroom), more the Director on-site, and free up valuable office space at City Hall.

ANALYSIS
Staff previously worked with the architectural firm Paul O. Skarphol to develop schematic plans for the area, but moving forward with biddable construction plans requires additional mechanical, electrical, and plumbing design work to be added to the work already completed. They provided a cost proposal of $12,145 to complete the additional work. A budget of $15,000 is recommended to cover the submitted cost proposal and provide for any contingencies or additional needs that might arise during design.

APPROVAL OF PROFESSIONAL SERVICES CONTRACT WITH PAUL O. SKARPHOL IN AN AMOUNT UP TO $15,000 FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE

SHAFTER LIBRARY AND LEARNING CENTER OFFICE RENOVATION PROJECT - 2 -

FISCAL IMPACT
The ARPA Phase II proposed project allocated $90,000 to the office renovation at the Shafter Learning Center (Project #LC00001). The project currently has adequate funding to cover the additional design work. Staff will return at a future meeting with any budgetary needs for the construction portion of the project.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval of a professional services agreement for design services and, therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ALTERNATIVES
Staff can seek additional proposals from other architectural firms for a more competitive process. However, Paul O. Skarphol already has working knowledge of the project and critical components because of their involvement with the schematic layout phase, and bringing in a new consultant to the project will likely result in delays to the process.

Therefore, City staff does not recommend alternative action.

NEXT STEPS
Staff will award a professional services contract to develop a complete set of biddable construction plans. The design process is expected to take six to eight weeks to complete.

ATTACHMENTS

1. Skarphol/Frank Associates - Shafter Library and Learning Center Proposal

G:\7068 City of Shafter, Library & Learning Center TI\Documents\Proposals\7068_Proposal_TI_CDs Only_PME.docx skarpholfrank.com | 925 17th Street, Bakers field, CA 93301 | 661.334.2741 November 15, 2023
Alex Gonzalez

CITY OF SHAFTER
336 Pacific Avenue
Shafter, CA 93263
Subject: Proposal for Architectural and Engineering Services

SHAFTER LIBRARY & LEARNING CENTER
Tenant Improvement
236 James Street
Shafter, CA 93263
Dear Alex,
Thank you for the opportunity to offer this proposal for Architectural Services. I have provided below a general description of the project scope and our proposed fees.

PROJECT DESCRIPTION
This project generally involves preparing construction documents for a tenant improvement at 236 James Street in Shafter, CA, based on the previously approved plans dated 09-06-2023.

DESCRIPTION OF SERVICES
Construction Document Phase: Skarphol Frank Associates will prepare construction documents for the project. The drawings prepared will be detailed plans for construction.

Following your approval of the Construction Document Phase, Skarphol Frank Associates will submit the plans to City of Shafter Building Department for review and approval. Any agency fees have been excluded from this proposal. When those fees are determined by the agencies reviewing, we will forward those to you for payment.

Construction Administration Phase: During construction, Skarphol Frank Associates will provide site observations, attend construction meetings and answer any contractor requested clarifications and questions regarding the construction document drawings.

FEE PROPOSAL
We propose a fixed fee based on the following categories:

Construction Documents (CD) & Construction Administration (CA) Architectural Services:

Construction Documents: $1,150.00
Permitting: Hourly, Not To Exceed $2,000.00
Construction Administration: Hourly, Not To Exceed $1,750.00 Plumbing & Mechanical Engineering (Includes Energy Compliance Report): $4,025.00 Electrical Engineering (Includes Energy Compliance Report): $3,220.00 Total Estimated CD & CA Fees $12,145.00
Skarphol Frank Associates has excluded any structural engineering from the scope of work of this project. If structural engineering is required for the project, the fees will be billed per the attached Fee/Reimbursable Expense Schedule.

Reimbursable expenses, such as printing, delivery, etc., are not included in this fee proposal, and will be billed per the attached Fee/Reimbursable Expenses Schedule. Billings for services rendered will occur bi-monthly based on a percentage of completion.

Any revisions to the scope of work outlined above or changes requested after the start of construction documents will be considered extra services. If this occurs, Skarphol Frank Associates will prepare a revised fee proposal for your review and approval.

CONTRACT EXECUTION
Termination of this contract, by either party, must be provided in writing. Fees for work completed prior to the contract termination will be submitted for payment.

We appreciate the opportunity to make this proposal and look forward to working with you on this project. Your signature below will authorize us to proceed with the work described within this proposal. Please contact me if you have any questions or comments regarding our services.

Sincerely,
Logan Kelly
Senior Project Manager Authorized Signature Date
Cc: Fee/Reimbursable Expenses Schedule

skarphol frank.com | 925 17th Street, Bakers field, CA 93301 | 661.334.2741

FEE REIMBURSABLE EXPENSES SCHEDULE
Effective September 27th, 2021
FEE:

Principal Architect: $195.00 per hour
Project Architect / Architect – CASp: $180.00 per hour
Senior Project Manager / Client Relations: $155.00 per hour Senior Graphic Manager: $150.00 per hour
Senior Project Manager: $140.00 per hour
Project Manager: $130.00 per hour
Assistant Project Manager: $125.00 per hour
Assistant Graphic Technician: $125.00 per hour
Senior CADD Technician: $115.00 per hour
CADD Technician: $105.00 per hour
Administrative Support Services: $45.00 per hour
REIMBURSABLE EXPENSES:

Consulting Engineers 1.15 x Direct Cost
Renderings, Models, and Photographs 1.15 x Direct Cost
Application / Permit Fees 1.15 x Direct Cost
Printing 1.15 x Direct Cost
Travel Expenses 1.15 x Direct Cost
Postage and Overnight Courier 1.15 x Direct Cost
Local Delivery and Courier Services 1.15 x Direct Cost
Mileage (Beyond City Limits) $0.58 Per Mile
Statements are due and payable upon receipt. Any amounts unpaid after 30 days will accrue Interest from the date of the statement at a rate of 1 1/2% per month (18% per annum) or the maximum allowable rate.

MANAGEMENT REPORT

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: February 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: David Franz, Education Partnership Director SUBJECT: SHAFTER LEARNING CENTER UPDATE & VAN

PRESENTATION

RECOMMENDATION
Item for information, discussion, and guidance to staff only.

BACKGROUND
At the regular City Council Meeting on March 7, 2023, Council approved a funding list for the use of American Rescue Plan Act (ARPA) Phase II funds. This included $250,000 for a Library Outreach Vehicle. In consultation with other libraries and library vehicle vendors, staff determined to solicit bids for a diesel Mercedes Sprinter. At the regular City Council Meeting on November 7, 2023, Council accepted the proposal of Techops Specialty Vehicles for said vehicle for a total cost of $226,900.

The vehicle has been purchased by Techops and outfitted according to bid specifications except for the exterior wrap. A design concept has been developed in consultation with Library & Learning Center staff, muralist Lorena Castillo, and graphic design firm A-Sign Graphics. It will be shared for Council comment and direction.

ANALYSIS
None.

FISCAL IMPACT
None.

CEQA ANALYSIS
None.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ALTERNATIVES
None.

NEXT STEPS

SHAFTER LEARNING CENTER UPDATE & VAN PRESENTATION
- 2 -
None.

ATTACHMENTS
None