4 (5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of
5 California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $500,000 combined single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location, and operations to which the insurance applies, and the expiration date of such insurance.
6 g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
7 (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. To the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s obligations under the above indemnity shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, but shall not otherwise be reduced. If Consultant’s obligations to defend, indemnify, and/or hold harmless arise out of Consultant’s performance of “design professional services” (as that term is defined under Civil Code section 2782.8), then upon Consultant obtaining a final adjudication that liability under a claim is caused by the comparative active negligence or willful misconduct of the City, Consultant’s obligations shall be reduced in proportion to the established
8 comparative liability of the City and shall not exceed the Consultant’s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). b. If the services are being performed as part of an applicable “public works” or “maintenance” project and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
15. Laws and Venue.
9 This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Kern, State of California. 16 Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by providing a thirty (30) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
17 Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.
18. Organization
Consultant shall assign Jeff Lewis as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.
19. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
20. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
10 CITY:
City of Shafter
720 Commerce Way
Shafter, California 93263
Attn: Information Technology
CONSULTANT:
Government Technology Group, LLC
2930 Geer Rd, Suite 273
Turlock, CA 95382
Attn: Jeff Lewis
and shall be effective upon receipt thereof.
21. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.
22. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
23. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
24. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal.
25. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.
26. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party unless such waiver is specifically specified in writing.
11 27. Time of Essence
Time is of the essence for each and every provision of this Agreement.
28. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
29. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
30. Counterparts.
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.
31. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement. [SIGNATURES ON FOLLOWING PAGE]
12 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF SHAFTER
AND GOVERNMENT TECHNOLOGY GROUP, LLC
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
CITY OF SHAFTER GOVERNMENT TECHNOLOGY GROUP, LLC
By: ________________________ By: ______________________________ Chris Schultz
Deputy IT Director Its: ______________________________
Printed Name:
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
13 EXHIBIT A
Scope of Services
General Objectives
• Ensure adherence to project specifications and industry standards. • Monitor construction progress and address any deviations or issues promptly. • Facilitate coordination between stakeholders, including contractors, local authorities, and regulatory bodies.
• Maintain quality control, including site inspections, and ensure proper documentation for compliance and auditing purposes.
• Implement risk mitigation strategies and ensure regulatory compliance with federal, state, and local guidelines (supply chain disruptions, permitting delays, weather challenges, etc.).
• Enhance stakeholder engagement and ensure proactive communication throughout the project lifecycle.
Construction Management Services Provided
Pre-construction Planning:
• Review of site surveys and route design prior to construction planning meetings. • Project management for Permit acquisition on poles and right-of-way acquisitions. • Pre-construction meetings to align standards and expectations for both grantfunded project areas and additional buildouts associated with the City’s overall fiber expansion project.
Installation Phase:
• Consultation on trenching, conduit, and aerial installations including boots-on-theground guidance for staff. • Consultation for cable pulling and laying, including comparison analysis between engineering plans and actual buildout in the field.
• Review & Analysis of fiber splicing.
Testing and Quality Control:
• Review of OTDR Specs - Optical power measurements – to ensure that the P3 Partner is in alignment with their agreed upon Performance Metrics. • Review of continuity testing documents (required by State of CA). • Onsite spot checks for fiber installation – speed checks and termination points. • Remote review and inspection of project status (site survey tool or similar). • Report on findings provided to the City as requested or necessary.
14 Safety Management:
• Project management assistance with incident reporting and mitigation.
Project Management Assistance:
• Scheduling and milestones in coordination with grant timelines. • Budget tracking – for all invoices related to construction services related to fiber expansion.
• Change order management assistance between City and vendors. • Site inspections will be performed in parallel with selected contractors providing outstanding communication to ensure on time and on budget delivery of services.
CONSENT CALENDAR
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: August 19, 2025
DEPARTMENT: Randy Milligan, Police Chief
SUBJECT: AT&T EXTENDED MAINTENANCE CONTRACT APPROVAL
RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the expenditure for an extended maintenance contract per the quote provided by AT&T for the reimbursable amount of $23,675.26.
BACKGROUND
In 2022, the Police Department contracted with NGA-911 through the California Office of Emergency Services (CAL OES) to replace the Call Processing Equipment (9-1-1 Telephone System) in the Public Safety Answering Point (PSAP). NGA-911 has failed to go live with the new equipment, and the department is currently working on a new contract with AT&T (Vesta-Motorola) through CAL OES.
The Police Department still operates with AT&T, but the VESTA CHE maintenance expires on 9/7/2025. AT&T will continue to cover maintenance if the contract is extended another year, avoiding the service being moved to a Time and Material billed response. CAL OES has agreed to reimburse for the additional year of maintenance, as they did in 2024.
It is necessary to extend the AT&T contract one year in the amount of $23,675.26 to avoid a Time and Material billing response, as staff works concurrently to secure a new five-year contract with AT&T through CAL-OES.
FISCAL IMPACT
No additional budget action is required, as the AT&T expense is already included in the communications line item of the current FY 2025/26 operating budget.
CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval to purchase an extended maintenance contract and therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.
APPROVED BY THE CITY ATTORNEY
AT&T EXTENDED MAINTENANCE CONTRACT APPROVAL
- 2 -
Not Applicable
ATTACHMENTS
1. Shafter PD CA VESTA Extended Maintenance Quote 07-30-2025
DATE 7/30/2025
AT&T Contact Robert Russo
Phone (951) 500-2130
Email [email protected]
Address 3580 Orange Street #104
Riverside, CA 92501
9-1-1 CPE BASIC TURN-KEY STAND-ALONE SYSTEM
Turn-key System
12 Months Maintenance $ 23,675.26
Backroom UPS Replacement Quantity 0 $ -
Position UPS Replacement Quantity 0 $ -
UPS $ -
Tax 7.25% $ -
SYSTEM MAINTENANCE TOTAL $ 23,675.26
This Quote Valid until 11/27/2025 TOTAL $ 23,675.26
In the event the customer declines to authorize such replacement, AT&T will cease providing Service for such Equipment.
AT&T will continue to provide Service under the Maintenance Plan for as long as parts are available on a commercially reasonable basis.
In the event repair parts are not readily available:
AT&T will advise customer and customer will have the option to replace the Equipment with a similar product.
Maintenance Term: 09/08/2025 - 09/07/2026
Support Agreement Extension Quote
Shafter PD CA
Support Extension
2 Position VESTA
CONSENT CALENDAR
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: August 19, 2025
DEPARTMENT: Johnny Rubio, IT Director
SUBJECT: ADOBE ACROBAT PRO LICENSE ANNUAL RENEWAL
RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the renewal of the annual Adobe Acrobat Professional subscription in the amount of $13,384.08.
BACKGROUND
In 2020, the IT Department conducted an audit of the City’s existing Adobe Acrobat perpetual licenses. The audit revealed that the purchased version was no longer receiving updates or support, necessitating a change to maintain functionality and security. Various alternative PDF solutions were evaluated, however, Adobe Acrobat Professional remained the only platform that fully met the needs of Staff in terms of features, usability, and integration. As a result, the City transitioned to Adobe’s Value Incentive Plan (VIP) Subscription Model. This approach ensured licensing compliance, preserved access to the robust features Staff were accustomed to and provided ongoing software updates. Since the transition, the license count has steadily increased, reflecting the growing reliance on Adobe Acrobat Professional in day-to-day City operations.
FISCAL IMPACT
The $13,384.08 cost for this support renewal is within the limits of the approved FY budget and can be accommodated without the need for additional funding.
CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval of an annual renewal of Adobe Acrobat Pro and therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.
APPROVED BY THE CITY ATTORNEY
No
ATTACHMENTS
1. Quote
ADOBE ACROBAT PRO LICENSE ANNUAL RENEWAL
- 2 -
GHA Technologies, Inc.
*NEW REMITTANCE ADDRESS*
Dept #880831
PO Box 29650
Phoenix, Arizona 85038-9650
United States
http://www.gha-associates.com
(P) 480-951-6865
(F) 480-951-6956
Date
Jul 30, 2025 04:11 PM EDT
Modified Date
Aug 01, 2025 12:37 PM EDT
Quotation (Open)
Quote #
2995202 - rev 1 of 1
Description
Adobe
SalesRep
Galentine, Amanda
(P) 570-914-9792
Customer Contact
Rubio , Johnny
[email protected]
Customer
City of Shafter (CO108572)
Rubio , Johnny
336 Pacific Ave
Shafter, CA 93263
United States
Bill To
City of Shafter
Rubio, Johnny
336 Pacific Ave
Shafter, CA 93263
United States
[email protected]
Ship To
City of Shafter
Rubio, Johnny
336 Pacific Ave
Shafter, CA 93263
United States
[email protected]
Customer PO: Terms:
Undefined
Ship Via:
FedEx Ground
Special Instructions: Carrier Account #:
Subtotal: $13,384.08
Tax (7.2500%): $0.00
Shipping: $0.00
Misc: $0.00
Total: $13,384.08
# Description Part # Tax Qty Unit Price Total
1 Acrobat Pro for teams - Multiple Platforms - Multi NorthAmerican Language 08/26/25-08/25/2026
30002133CC No 45 $258.44 $11,629.80
2 InDesign for teams - Multiple Platforms - Multi NorthAmerican Language 08/26/25-08/25/2026
30002980CC No 2 $438.57 $877.14
3 Illustrator for teams - Multiple Platforms - Multi NorthAmerican Language 08/26/25-08/25/2026
30004331CC No 1 $438.57 $438.57
4 Photoshop for teams - Multiple Platforms - Multi NorthAmerican Language 08/26/25-08/25/2026
30002994CC No 1 $438.57 $438.57
Sales tax calculation is estimated and subject to change. Terms Definition: Unless agreed upon otherwise; Net 30 terms, cash in the GHA bank 30 days from the date of shipment. Lease payment calculations are estimated and may include sales tax in the payment amount. You can obtain an accurate lease quote from our leasing company.
Rates are subject to change without notice.
GHA is an authorized and leading supplier for Microsoft, HP, Apple, Dell, Lenovo, VMWare, IBM and Cisco. GHA does not source any of these products from the gray market. If you have a pending quotation from a competitor that is significantly less in price, that may be a strong indication of gray market involvement. Please immediately bring this to the attention of your sales professional who can verify with the manufacturer for your benefit and protection. Your sales representative can also talk to you about the risks associated with doing business with a gray market supplier. -The prices quoted may change due to market conditions beyond our control. -GHA cannot be responsible for manufacturer availability or delays. -No verbal quotations or promises can be honored unless set forth herein. -Due to many people working from home, GHA will not be responsible for the boxes if lost or stolen after the delivery has been made, and if they are lost or stolen, you still agree to pay your GHA invoice. Signature will be required on all shipments. -Handling Fees: Handling fees charged on shipments are in addition to the freight and insurance charges and vary. -Returns Policy: Cloud Service Provider CSP orders for Microsoft require at least 30 days of cancellation notice from Buyer. Buyer agrees to pay for any cloud subscription usage incurred. For all other CSP s, GHA will pass through and honor the cancellation policy as stated in the original contract whether 30, 60 or 90 days of cancellation notice is required. Custom computers and technology orders are non-cancellable and non-returnable. No return will be accepted after 30 days from the invoice date. Goods accepted for credit upon return will be subject to handling/restocking charge, which shall be not less than 15% of the price of Goods. Custom-made Goods are not subject to cancellation or return under any circumstances. In no case are Goods to be returned without first obtaining Seller's written permission. Goods must be securely packed in the original packaging and delivered to Seller in an undamaged condition with Buyer being solely responsible for paying all return freight expenses and keeping the GHA invoice current within 30 days from the date of shipment regardless of the reason for a return. All returns must be accompanied by an authorized RMA number, which is valid for 15
days after date of issuance. GHA Technologies makes NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE with respect to the goods described hereon. Professional Service Organizations are separate companies from GHA. GHA is not responsible for their workmanship and there is no right to offset payment.
-International shipments/returns: Customer is responsible to pay all VAT, duties, customs charges, freight forwarding services, storage, handling, foreign exchange rates/fees, miscellaneous fees from any country, expedited or return freight expenses. Customer shall be liable; GHA is NOT responsible. GHA is not responsible for any return shipment expenses.
-Supplier represents and warrants that it is an equal-opportunity employer and does not discriminate on the basis of age, race, creed, color, religion, sex, sexual orientation, gender identity, national origin, disability, marital or veteran status, or any other basis that is prohibited by law. -This document shall be governed by the laws of the State of Arizona. -You may view all Terms & Conditions at: https://www.gha-associates.com/terms-and-conditions -THIS QUOTE HAS BEEN PROVIDED FOR CLIENT AND GHA PURPOSES ONLY** -CORPORATE OFFICE: (REMIT PAYMENTS TO THE DEPARTMENT NUMBER AND PO BOX LISTED ABOVE; NO PAYMENTS SHOULD BE MAILED TO THE CORPORATE OFFICE) GHA Technologies, Inc. 8998 E. Raintree Drive Scottsdale, AZ 85260
CONSENT CALENDAR
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: August 19, 2025
DEPARTMENT: Marcos Torres, Deputy Public Works Director, Michael James, Public Works Director
SUBJECT: THREE (3) GAS-POWERED 1/2 TON PICKUP TRUCKS AND TWO (2) BATTERY -ELECTRIC PICKUP TRUCKS PURCHASE
RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; accept bids received on August 8, 2025, for both the gas-powered and battery-operated electric trucks; and authorize the Deputy Public Works Director to award the purchase of the three (3) gas-powered pickup trucks and two (2) batteryelectric trucks to Richland Chevrolet totaling $223,077.06.
BACKGROUND
The Building and Public Works Departments have identified the need to replace and upgrade several 1/2-ton work trucks to support field inspections, project management, and day-to-day operations. In addition, the City is prioritizing fleet decarbonization and fuel cost reductions, so, whenever feasible, alternative fuel vehicles, notably electric, will be pursued.
Bids for gas-powered 1/2 ton pickups and battery-electric pickups were requested per the City's bidding and procurement policies and publicly opened on August 8, 2025.
They were later evaluated based on total price, compliance with specifications, and expected delivery dates. Key bid details are below:
• Gas-powered trucks: Nine dealerships submitted bids for 1/2-ton single and extended cab pickups. After comparing the per-unit price with 7.25% tax and required equipment, staff calculated the cost of purchasing two single-cab trucks and one extended-cab truck from each bidder. The lowest dollar sum for three trucks was $109,053.38 from Puente Hills Ford; however, under the City's bidding and procurement policies, the purchase may be awarded to a qualifying local dealer in an amount not-to-exceed five (5%) percent of the local vendors' total net bid price, not to exceed Five Thousand and no/100ths ($5,000.00) Dollars, whichever is lower. Richland Chevrolet is a local dealership and bid $33,073.75 per single-cab truck and $39,323.75 for an extended-cab truck (excluding tax). The sum of the two single-cab and one extended-cab trucks from Richland is $114,050.90. Richland's expected delivery date is August 20, 2025.
THREE (3) GAS-POWERED 1/2 TON PICKUP TRUCKS AND TWO (2) BATTERY -ELECTRIC
PICKUP TRUCKS PURCHASE
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• Electric trucks: Three bids were received. Richland Chevrolet bid $50,836.375 per 2024 Chevy Silverado EV 3WT; after 7.25% tax, the per-unit subtotal is $54,513.08 and the total bid for the two trucks is $109,026.16. Richland provided an expected delivery date of September 12, 2025.
After reviewing the bid results and award options available through the bidding and procurement policies, and assessing the immediate vehicle needs, staff proposes to purchase three (3) gas-powered and two (2) electric-powered trucks, all from Richland Chevrolet, at a total price of $223,077.06.
FISCAL IMPACT
For fiscal year 2025-2026, the Public Works and Building Department's fleet budgets for vehicle purchases total $200,000. An additional incentive for pursuing electric-powered alternatives is that they qualify for vouchers offered by the San Joaquin Valley Air Pollution Control District's Public Benefit Grants Program, valued at up to $20,000 per vehicle. Provided the City secures two (2) vouchers, the current fleet budgets are sufficient without additional action by the Council.
CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval of the purchase of five work trucks and therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.
APPROVED BY THE CITY ATTORNEY
Not Applicable
ATTACHMENTS
1. Work Truck Detailed Bid Results 8.8.25
2. EV Truck Bid Results Details_8.8.25
1/2 TON PICKUP TRUCKS BID
8/8/2025 11:00 AM
ITEM DESCRIPTION QTY UNITS UNIT BID $ UNIT BID $ UNIT BID $ UNIT BID $ UNIT BID $ UNIT BID $ UNIT BID $ UNIT BID $ UNIT BID $ 1 1/2 Ton Single Cab 1 EA $ - $ 33,073.75 $ 34,470.63 $ 34,207.75 $ 39,431.31 $ 36,165.00 $ 36,257.00 $ 35,821.00 $ 37,249.00 2 1/2 Ton Single Cab 1 EA $ - $ 33,073.75 $ 34,392.43 $ 34,207.75 $ 39,431.31 $ 36,165.00 $ 36,257.00 $ 35,821.00 $ 37,249.00 3 1/2 Ton Extended Cab 1 EA $ 38,700.00 $ 39,323.75 $ 39,790.32 $ 35,508.75 $ 40,975.71 $ 38,425.00 $ 39,169.00 $ 38,733.00 $ 40,390.00 4 1/2 Ton extended Cab 1 EA $ 38,700.00 $ 39,659.48 $ 35,508.75 $ 40,975.71 $ 38,425.00 $ 39,169.00 $ 38,733.00 $ 40,390.00 TAX $ 6,385.50 $ 8,579.65 Included $ 10,106.36 Includeed $ 12,307.35 $ 10,936.76 $ 10,856.92 $ 11,257.65 SHIPPING & HANDLING $ - $ - $ 400.00 $ - $ - $ - $ 171.00 $ 3,020.00 $ - EXPECTED DELIVERY DATE 11/27/2025 8/20/2025 8/15-8/30/25 120 Days 2-3 Months 15 Days 90-120 Days 2-4 Months 160 Days TOTAL BID $ 83,785.50 $ 114,050.90 $ 148,712.86 $ 149,539.36 $ 160,814.04 $ 161,487.35 $ 161,959.76 $ 162,984.92 $ 166,535.65 PER BID $ 84,057.02 $ 114,050.90 $ 148,712.86 $ 149,539.36 $ 160,814.04 $ 161,487.35 $ 161,959.76 $ 162,984.92 $ 166,535.65 YR/MAKE/MODEL 2026 Ram 1500 2025 Chevy 1500 2024 Ford F150 2026 Chevy 1500 2026 GMC 1500 2025 Chevy 1500 2025 Ford F150 2025 Ford F150 2026 Ford F150
DID NOT MEET
PREFERRED MAKE
JIM BURKE FORD (4) PEORIA FORD (4) ENVISION FORD
LINCOLN OF DUARTE
HAADAD DODGE
(2)
RICHLAND CHEVROLET
(3)
PUENTE HILLS FORD
(4)
WINNER CHEVROLET (4) MOTOR CITY GMC (4) FERRO AUTOMOTIVE (4)
BID NO.
1 RICHLAND CHEVROLET
ITEM DESCRIPTION QTY UNIT BID TAX (7.25%)
SHIPPING &
HANDLING TOTAL BID
1 2024 Chevy Silverado EV 3WT 1 $ 50,836.75
2 2024 Chevy Silverado EV 3WT 1 $ 50,836.75
EXPECTED DELIVERY DATE 9/12/2025
2 JIM BURKE FORD ($1k each Rebate through 9/2/2025)
ITEM DESCRIPTION QTY UNIT BID TAX (7.25%)
SHIPPING &
HANDLING TOTAL BID
1 2025 Ford Lightning 4x4 Crew 1 $ 53,314.65
2 2025 Ford Lightning 4x4 Crew 1 $ 53,314.65
EXPECTED DELIVERY DATE 10 Days
3 JIM BURKE FORD
ITEM DESCRIPTION QTY UNIT BID TAX (7.25%)
SHIPPING &
HANDLING TOTAL BID
1 2025 Ford Lightning 4x4 Crew 1 $ 54,314.65
2 2025 Ford Lightning 4x4 Crew 1 $ 54,314.65
EXPECTED DELIVERY DATE 10 Days
$ 109,026.16
$ 255.50 7,960.44 $ 114,845.24 $
$ 255.50 7,960.44 $ 116,845.24 $
EV TRUCK BID OPENING
Friday, August 8, 2025
11:00 AM
$ - 7,352.66 $
CONSENT CALENDAR
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: August 19, 2025
DEPARTMENT: Alex Gonzalez, Deputy Public Works Director SUBJECT: FORMER CORPORATION YARD SITE TEMPORARY USE
LICENSE AGREEMENT WITH DERRICK D ENTERPRISE, INC.
RECOMMENDATION
Council find that the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; authorize the City Manager to execute a Temporary License Agreement with Derrick D Enterprise, Inc. to allow use of the City’s former Corporation Yard site at 550 North Shafter Avenue for staging and storage purposes in support of the North Shafter Community Park construction project.
BACKGROUND
Derrick D Enterprise, Inc., a contractor currently constructing the North Shafter Community Park, has requested access to the City's former Corporation Yard site, located at 550 North Shafter Avenue (County Assessor Parcel No. 028-010-12), for temporary staging and storage of construction equipment and materials. In response, Staff has negotiated a temporary license agreement that grants the contractor limited use of the site for these purposes, which enhances the security of equipment and materials, minimizes the risk of theft-related delays, and supports the timely completion of the park project. The license is revocable, exclusive, and nontransferable, and will terminate on the earlier of October 1, 2026, completion of park construction, or written notice by the City with a seven-day notice.
FISCAL IMPACT
There is no fiscal impact to the City associated with execution of the license agreement.
The agreement does not include any lease or rental payments, and the Licensee is responsible for all costs related to its use of the site, including insurance, site maintenance, and removal of materials and debris upon termination of the license. No City funds will be expended, and no revenue will be received under this agreement.
CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines because the action is approval of a temporary license agreement and therefore, it is an organizational and administrative activity that will not result in direct or indirect physical changes to the environment and is not subject to CEQA.
APPROVED BY THE CITY ATTORNEY
FORMER CORPORATION YARD SITE TEMPORARY USE LICENSE AGREEMENT WITH DERRICK D ENTERPRISE, INC.
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Yes
ATTACHMENTS
1. Temporary License Agreement - Corporation Yard Site - Derrick D Enterprise, Inc.
45635.01000\34838182.1
LICENSE AGREEMENT
This License Agreement ("Agreement") is entered into on , 2025 ("Effective Date") by and between the City of Shafter, a public body, corporate and politic ("Shafter"), Derrick D Enterprise, Inc., a California corporation (“Licensee"). Shafter and Licensee are sometimes referred to herein individually as "Party" and collectively as "Parties." Recitals
A. Shafter owns that certain real property generally located at 550 North Shafter Avenue, Shafter, California, as further described by the Kern County Assessor as Parcel Numbers 028-010-12 and shown in Exhibit “A” (the "Property"); and B. Licensee desires to obtain a temporary license for the limited purposes of entering and using the Property for the staging and storage of construction equipment and materials for the duration of the construction of North Shafter Community Park per contract between the Parties; and
C. The use of the Property by Licensee as described above will provide a more secure staging and storage space and mitigate delays to the construction schedule of North Shafter Community Park due to equipment/material theft which is a desirable benefit to Shafter.
NOW, THEREFORE, in consideration for the promises set forth in this Agreement, the Parties agree as follows:
Terms
1. Recitals. The Recitals are incorporated into and are made a part of this Agreement.
2. License. Shafter hereby grants to Licensee, and Licensee’s employees, agent, representatives, and contractors a revocable, non-exclusive, nontransferable License to access the Property for the limited purpose of allowing Licensee to stage and store equipment and materials for construction for the North Shafter Community Park Project (the "License").
Licensee shall not use the Property for any other purposes whatsoever, except as authorized by subsequent written agreement signed by Shafter. The Parties hereby acknowledge and agree that use of the Property by Licensee, as set forth in this Agreement, is with the consent of Shafter and shall be considered permissive. Nothing in this Agreement shall be interpreted as, or otherwise deemed to be, a transfer or conveyance of any interest in the Property whatsoever between Shafter and Licensee. The Parties hereby acknowledge and agree that nothing in the Agreement shall be interpreted as an agreement for the lease or other use of the Property by Licensee.
3. Stage and Storage of Construction Equipment and Materials. Licensee shall access the Property for the sole use of staging and storing construction equipment and materials related to the construction of North Shafter Community Park. The Shafter City Manager may extend the timeframes set forth herein by thirty (30) days upon request of the Licensee. Any
45635.01000\34838182.1
additional extensions of time will be subject to consideration by and approval of the Shafter City Council. The Licensee shall ensure compliance with all terms of the executed agreements.
4. Term. The term of this License shall commence on the Effective Date and shall, unless otherwise modified, continue until the earlier of: (a) October 1, 2026; (b) the date on which construction of the North Shafter Community Park is complete; or (c) the date on which Shafter revokes and terminates this Agreement upon 7-days advanced written to Licensee with or without cause.
5. Removal of Property Upon Termination. Licensee agrees to remove all of Licensee's equipment and property and any and all debris from the Property within twenty-four (24) hours of termination of this Agreement. In the event any equipment or property are not timely removed, Shafter will have the right to remove such equipment or property and Licensee agrees to be responsible for all associated costs of such removal and storage, if any.
6. Compliance with Law.
6.1 Federal, State, and Local Laws. Licensee shall conduct its activities related to the License in compliance with all Federal, State and local laws.
6.2 Prevailing Wages.
(a) LICENSEE ACKNOWLEDGES THAT SHAFTER HAS MADE NO
REPRESENTATION, EXPRESS OR IMPLIED, TO LICENSEE OR ANY PERSON
ASSOCIATED WITH LICENSEE REGARDING WHETHER OR NOT LABORERS
EMPLOYED RELATIVE TO THE LICENSE MUST BE PAID THE PREVAILING PER
DIEM WAGE RATE FOR THEIR LABOR CLASSIFICATION, AS DETERMINED BY THE STATE OF CALIFORNIA, PURSUANT TO LABOR CODE SECTIONS 1720, ET SEQ.
LICENSEE AGREES WITH SHAFTER THAT LICENSEE SHALL ASSUME THE
RESPONSIBILITY AND BE SOLELY RESPONSIBLE FOR DETERMINING WHETHER
OR NOT LABORERS EMPLOYED RELATIVE TO THE LICENSE MUST BE PAID THE
PREVAILING PER DIEM WAGE RATE FOR THEIR LABOR CLASSIFICATION, AS
DETERMINED BY THE STATE OF CALIFORNIA, PURSUANT TO LABOR CODE SECTIONS 1720, ET SEQ.
(b) LICENSEE, ON BEHALF OF ITSELF, ITS SUCCESSORS, AND
ASSIGNS, WAIVES AND RELEASES SHAFTER FROM ANY RIGHT OF ACTION THAT
MAY BE AVAILABLE TO ANY OF THEM PURSUANT TO LABOR CODE SECTION 1781. LICENSEE ACKNOWLEDGES THE PROTECTIONS OF CIVIL CODE SECTION 1542 RELATIVE TO THE WA IVER AND RELEASE CONTAINED IN THIS SECTION
5.2, WHICH READS AS FOLLOWS:
A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS
45635.01000\34838182.1
WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO
EXIST IN HIS FAVOR AT THE TIME OF EXECUTING THE
RELEASE, WHICH IF KNOWN BY HIM MUST HAVE
MATERIALLY AFFECTED HIS SETTLEMENT WITH THE
DEBTOR.
BY INITIALING BELOW, LICENSEE KNOWINGLY AND
VOLUNTARILY WAIVES THE PROVISIONS OF SECTION 1542 SOLELY IN CONNECTION WITH THE WAIVERS AND RELEASES OF THIS SECTION 5.2:
Licensee's Initials
(c) ADDITIONALLY, LICENSEE SHALL INDEMNIFY, DEFEND AND
HOLD HARMLESS SHAFTER, PURSUANT TO SECTION 9, AGAINST ANY CLAIMS PURSUANT TO LABOR CODE SECTION 1781 ARISING FROM THIS AGREEMENT OR THE LICENSE.
7. Hazardous Materials. Licensee shall not under any circumstances store or bring onto the Property any Hazardous Materials, and shall be solely responsible for the removal of any Hazardous Material, including asbestos, pursuant to this Agreement, stored or brought onto the Property by Licensee. As used in this Agreement, the term "Hazardous Material" means any substance, material or waste which is ( 1) defined as a "hazardous waste," "hazardous material," hazardous substance," "extremely hazardous waste," or "restricted hazardous waste" under any provision of California law; (2) petroleum or petroleum products; (3) asbestos; (4) polychlorinated biphenyls; (5) radioactive materials; (6) designated as a "hazardous substance" pursuant to Section 311 of the Clean Water Act, 33 U.S.C. section 1251 et seq. (33 U.S.C. §1321) or listed pursuant to Section 307 of the Clean Water Act (33 U.S.C. §1317); (7) defined as a "hazardous substance: pursuant to the Resource Conversation and Recover Act, 42 U.S.C. section 6901 et seq. (42 U.S.C. §6903) or its implementing regulations; (8) defined as a "hazardous substance" pursuant to Section 101 of the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. section 9601 et seq. (42 U.S.C. §9601); or (9) determined by California, federal or local governmental authority to be capable of posing a risk of injury to health, safety, or property.
8. Insurance. Licensee, at its sole cost and expense, shall obtain and maintain in full force and effect, throughout the term of this Agreement, insurance in amounts and coverages shown below, including, without limitation, a provision that Shafter, and its officers, directors, and employees, be included as additional insureds. Failure by Licensee to maintain all insurance in effect at all times shall constitute a default under this Agreement.
1. Worker's Compensation - Statutory; Employers’ liability - $100,000 each occurrence;
2. Comprehensive General liability (including Contractual Liability) -$5,000,000 each occurrence combined single limit; and
3. Comprehensive Automobile liability - $5,000,000 each occurrence combined 3
45635.01000\34838182.1
single limit.
9. Sole Cost and Expense. Licensee expressly acknowledges that it is entering into this Agreement and performing the work authorized hereunder at its own risk. Licensee acknowledges that any work Licensee chooses to perform in connection with this Agreement shall be at its sole cost and expense. Licensee further acknowledges that any activity or work or act by Licensee, made in connection with this Agreement will not impose any obligation upon Shafter to compensate Licensee, to convey any sort of property interest to Licensee, or enter into or retain any agreement with Licensee.
10. Payment of Costs. Licensee shall be solely responsible for all costs and expenses of all activities contemplated by this Agreement. Licensee shall assure that its activities do not result in the filing or attempted enforcement of any claims or liens against the Property, and Licensee shall indemnify, defend, and hold Shafter, its officials, officers, employees, agents, and volunteers free and harmless from any claims based upon any work performed pursuant to this License.
11. No Third-Party Rights. This Agreement is entered into between and solely for the benefit of Shafter and Licensee. No other person shall have any right to enforce the terms of this Agreement.
12. Notices. Any notice to be given or other document to be delivered by either party to the other hereunder shall be in writing and shall be deemed to have been duly given and received as of the third business day after mailing by United States registered or certified mail, return receipt requested, postage prepaid, addressed as set forth below:
Shafter: City of Shafter
336 Pacific Avenue
Shafter, CA 93263
Attention: City Manager
With a copy to: Best Best & Krieger, LLP
18101 Von Karman Ave, Suite 1000
Irvine, CA 92612
Attention: Marco Martinez, Esq.
Licensee: Derrick D Enterprise, Inc.
PO Box 70093
Bakersfield, CA 93387
Attention: Derrick Dickerson
Any Party hereto may from time to time, by written notice to the other, designate a different address which shall be substituted for the one above specified.
13. Assignment. This License is personal to Licensee and may not be assigned without the prior written consent of the Shafter, which may grant or withhold consent in its sole 4
45635.01000\34838182.1
discretion.
14. Attorneys' Fees. If a Party commences an action against the other Party arising out of or in connection with this Agreement, the prevailing Party in such action shall be entitled to have and recover from the losing Party reasonable attorneys' fees and costs.
15. Governing Law. The interpretation and enforcement of this Agreement shall be governed by the laws of the State of California.
16. Entire Agreement: Severability. This Agreement contains the sole and complete agreement between the parties relating to the License. This Agreement may not be changed orally and may be amended only by an agreement in writing signed by both parties. In the event that any provision of this Agreement shall be held to be or become invalid or unenforceable in certain circumstances, the validity and enforceability of the remaining provisions, or such provision in other circumstances, shall not in any way be affected or impaired.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the date first set forth above.
LICENSEE SHAFTER
By: By:
City Manager
Name: Derrick Dickerson
Title: President Attest:
By:
City Clerk
Approved as to form:
Best, Best & Krieger
LLP City Attorney
45635.01000\34838182.1
EXHIBIT A
CONSENT CALENDAR
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: August 19, 2025
DEPARTMENT: Giovanni Perez, Economic Development Coordinator, Kamal Siada, Economic Development Director
SUBJECT: AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL
(RFP) FOR CONSULTING SERVICES TO DEVELOP AN
ECONOMIC DEVELOPMENT STRATEGY AND UPDATE THE
CITY COMPREHENSIVE ECONOMIC DEVELOPMENT
STRATEGY.
RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; authorize Staff to prepare and issue a Request for Proposals (RFP) for consulting services to develop economic development strategies.
BACKGROUND
Over the past several years, the city of Shafter has made significant progress in infrastructure investment, business attraction and job creation. Such progress positioned the City as a competitive hub for logistics, agribusiness, manufacturing and housing expansion.
Shafter is now at an inflection point. To sustain momentum and prepare for the next phase of growth, the City must proactively create a course that deepens economic diversification, captures emerging opportunities, and ensures long-term fiscal and community resilience.
In 2021, the City prepared a Comprehensive Economic Development Strategy (CEDS) as a functional step in establishing public infrastructure goals. While that effort provided a helpful starting point, it lacked a robust strategic roadmap for economic growth and did not fully capture the evolving aspirations and challenges of the City stakeholders.
Today, the City is at a critical inflection point. As shared by the Economic Development Division during the Fiscal Year 2025-2026 cycle, Shafter must proactively address key issues such as economic diversification, quality job creation, industry-targeted planning, and long-term sustainability. To do so, a combined approach - developing a forwardlooking and actionable Economic Development Strategy while updating CEDS- will ensure alignment among the City's aspirations for growth, regional economic development efforts, investors' expectations and federal & state funding programs.
AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL (RFP) FOR CONSULTING SERVICES
TO DEVELOP AN ECONOMIC DEVELOPMENT STRATEGY AND UPDATE THE CITY COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY.
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In parallel, the City's Planning Division is working with PlaceWorks to update the General Plan. Aligning the forthcoming long-term economic development strategy with this broader planning effort will ensure consistency across land use, infrastructure, and workforce strategies. This alignment will help guide future growth and investment with purpose, vision, and coordination.
The proposed strategies will serve not only as a roadmap for Shafter's economic development priorities but also as a required component to remain eligible for various state and federal grant programs.
The strategy formulation process will be deeply rooted in strong engagement with key stakeholders. This inclusive approach will help shape an implementable strategy grounded in market realities and community values.
This initiative seeks to unlock Shafter's economic potential with a clear, forwardthinking, and actionable plan to cultivate prosperity long-term.
FISCAL IMPACT
There are minimal costs associated with drafting and issuing an RFP of this scale.
Funding for the consulting services, once a vendor is selected, has been allocated in the Fiscal Year 2025-2026 Economic Development Division budget.
CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines because the action is the approval to draft and issue a request for proposals to receive consulting services for the formation of economic development strategies and therefore, it is organizational and administrative activity that will not result in direct or indirect physical changes to the environment and not subject to CEQA.
APPROVED BY THE CITY ATTORNEY
Not Applicable
ATTACHMENTS
None
PUBLIC HEARINGS
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: August 19, 2025
DEPARTMENT: Michael James, Public Works Director, Rogelio Sanchez, Finance Director
SUBJECT: CONDUCT A PUBLIC HEARING AND CONSIDER ADOPTION OF
A RESOLUTION ADOPTING INCREASES IN THE WATER AND
WASTEWATER SERVICE CHARGES EFFECTIVE SEPTEMBER
1, 2025
RECOMMENDATION
Council find that the action is not defined as a “project” per Section 15378 of the CEQA Guidelines; conduct a public hearing; and consider the adoption of Resolution 3038, a Resolution of the City Council of the City of Shafter Adopting Increases in Water and Wastewater Service Charges and Taking Other Action Relating Thereto.
BACKGROUND
At its June 20, 2023 meeting, the City Council authorized Staff to award a professional services agreement to Raftelis Financial Consultants (“Raftelis”) for preparing a utility rate study (the “Study”) for the City's water and wastewater enterprises. The primary intent of the Study was to recommend a new multi-year monthly service rate plan to ensure that each enterprise is adequately funded for operations, maintenance, repairs, and replacements. For water and wastewater, revenues have not kept pace with sharply increasing costs, particularly for labor and utilities. The existing rates are also not sufficient to fund large-scale capital projects.
Staff and Raftelis worked for several months on financial planning to balance putting the City on track to meet its financial obligations while minimizing the economic impact on residents and businesses. The result of these efforts is a new five-year rate plan for City Council consideration that, if adopted, will put the enterprises on a path toward financial recovery and, ultimately, a more proactive utility operation.
The Study proposes water and wastewater rates for implementation in fiscal year (“FY”) 2026 and such rates, if approved, will become effective September 1, 2025. Although the Study recommends rates for five years, the financial plan spans eight years, ending in FY 2033. Raftelis conducted the Study with input from City staff. The Study describes the proposed financial plans and recommended rates for the water and wastewater enterprises. The City’s underlying goal was to establish fair and equitable rates that:
CONDUCT A PUBLIC HEARING AND CONSIDER ADOPTION OF A RESOLUTION ADOPTING
INCREASES IN THE WATER AND WASTEWATER SERVICE CHARGES EFFECTIVE SEPTEMBER 1, 2025
- 2 -
1. Proportionately allocate the costs of providing service in accordance with California Constitution article XIII D, section 6 (commonly referred to as “Proposition 218”);
2. Meet the City’s fiscal needs in terms of operational expenses, reserve targets, debt service coverage requirements, and capital investment;
3. Maintain affordable charges for customers; and
4. Provide revenue stability and financial sufficiency.
The results of the Study did not reveal a need to make structural changes to the City’s existing water and wastewater service charges. As such, the rate structure remains unchanged with only increases to the amount of the charges for each utility. Based upon the Study, the City is proposing rate adjustments for the next five fiscal years. If approved, the new rates will go into effect on September 1, 2025, and will then increase each July 1, commencing July 1, 2026, through and including July 1, 2029.
City water and wastewater service customers were notified of the public hearing scheduled for August 19, 2025, through a mailed notice of public hearing in compliance with Proposition 218.
City Staff, in consultation with legal counsel, has reviewed, considered, and responded to all valid legal objections and responses submitted in accordance with California Government Code, section 53759.1, and has determined to proceed with the public hearing to be held this evening.
The proposed resolution with rate adjustments is provided as Exhibit “A” attached hereto.
FISCAL IMPACT
The proposed five-year utility rate plan, if adopted, will have long-term financial implications for the City’s water and wastewater funds including the City’s ability to (1) recover current and projected increases in the costs of operating and maintaining the water and wastewater utilities; (2) ensure sufficient funding to construct capital infrastructure improvements needed to repair, replace and update the City’s water and wastewater systems; (3) maintain the operational and financial stability of each of the water and wastewater utilities; (4) avoid operational deficits and depletion of reserves of each of the water and wastewater utilities; and (5) comply with all regulatory requirements applicable to the water and wastewater utilities. Future rate adjustments will be subject to a public hearing and Council approval in compliance with Proposition 218, ensuring that any changes align with the City’s financial sustainability goals while considering the economic impact on residents and businesses.
CEQA ANALYSIS
This action has been reviewed per the authority and criteria contained in the California Environmental Quality Act (CEQA), the State and local CEQA Guidelines, and the City's environmental regulations. The City, acting as the lead agency, determined that the
CONDUCT A PUBLIC HEARING AND CONSIDER ADOPTION OF A RESOLUTION ADOPTING
INCREASES IN THE WATER AND WASTEWATER SERVICE CHARGES EFFECTIVE SEPTEMBER 1, 2025
- 3 -
resolution is not subject to CEQA pursuant to Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change to the environment as there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a “project” as defined in Section 15378 of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.
APPROVED BY THE CITY ATTORNEY
Yes
ATTACHMENTS
1. Exhibit A - Resolution 3038
2. Rate Plans Summary Presentation
17236.01004\43999227.1
EXHIBIT A
RESOLUTION NO. 3038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHAFTER ADOPTING
INCREASES IN WATER AND WASTEWATER SERVICE CHARGES AND TAKING
OTHER ACTIONS RELATING THERETO
WHEREAS, the City of Shafter (the “City”) is authorized to fix and collect charges for the provision of water and wastewater services; and
WHEREAS, the City retained an independent rate consultant to prepare a rate study to analyze the revenue requirements and the rate structure that should be adopted to proportionately allocate the costs of providing water and wastewater services to its customers (the “Study”), a copy of which is on file with the City Clerk and by this reference made a part of the record of these proceedings; and
WHEREAS, based upon the results of the Study, the City has determined that it is necessary to impose rate increases to the existing rates for its water and wastewater service charges (collectively herein, the “Charges”) to: (1) recover current and projected increases in the costs of operating and maintaining the water and wastewater utilities; (2) ensure sufficient funding to construct capital infrastructure improvements needed to repair, replace, and update the City’s water and wastewater systems; (3) maintain the operational and financial stability of each of the water and wastewater utilities; (4) avoid operational deficits and depletion of reserves of each of the water and wastewater utilities; and (5) comply with all regulatory requirements applicable to the water and wastewater utilities; and
WHEREAS, the proposed rate structure for water service charges includes two components: (1) a fixed meter service charge, based on the size of the meter serving the property receiving water service (“Fixed Meter Charge”); and (2) a volumetric service charge imposed per 1,000 gallons of water delivered to a property during each billing cycle (“Volumetric Charge”); and
WHEREAS, the City also serves certain water customers as a result of a water rights agreement with the North Kern Water Storage District (“NKWSD”) (the “NKWSD Agreement”), pursuant to which the City is authorized to pump groundwater from Kern River to deliver to certain municipal and industrial service area customers, generally located within industrial and business parks near Minter Field Airport and the logistics park near Seventh Standard Road and Santa Fe Way, that are also within NKWSD’s operational boundaries; and WHEREAS, pursuant to the NKWSD Agreement, the City pays NKWSD to purchase water rights that benefit those customers within the NKWSD service area receiving such groundwater and the City is proposing to continue to charge a surcharge to those customers within the NKWSD service area benefiting from the NKWSD Agreement to reimburse the City for costs relating to purchasing water rights (the “NKWSD Surcharge”), which shall be a volumetric monthly consumption charge applied in addition to the Volumetric Charge; and WHEREAS; pursuant to the NKWSD Agreement, the NKWSD rates and charges imposed upon the City for receiving such groundwater shall be increased annually by the producer price index (“PPI”) published by the U.S. Bureau of Labor Statistics, an index that measures the average
17236.01004\43999227.1
Shafter City Council Resolution No. 3038
August 19, 2025
changes in prices received by domestic water producers for their output to ensure that sufficient revenues are collected to provide water services and therefore the NKWSD Surcharge is proposed to be increased annually by the annual increase in the PPI; and WHEREAS, the City is additionally proposing to continue to pass-through to those customers benefited by the NKWSD Agreement any annual increases imposed by NKWSD authorized under the NKWSD Agreement for the pumping charges that the NKWSD imposes on the City for a period of five (5) years commencing September 1, 2025, and then occurring each July 1 beginning July 1, 2026, through and including July 1, 2029 (the “NKWSD Pass-Through Adjustment”), provided that any increase in the rate of the NKWSD Surcharge as a result of any NKWSD Pass-Through Adjustment (1) shall be based on the PPI in the year in which it is imposed by NKWSD on the City; (2) shall not exceed 15% per year; (3) shall not exceed the cost of providing water service; and (4) the City shall provide written notice to the NKWSD service customers at least thirty days in advance of such increases taking effect; and WHEREAS, the proposed rate structure for the wastewater service charges includes four customer classes: (1) residential, which has two subclasses (single-family homes and multi-family homes); (2) commercial and professional, which has multiple subclasses based on the type of commercial activity occurring on the property; (3) hospitals/assisted living, and schools; and (4) the Minter Field Airport District (“MFAD”); and
WHEREAS, the proposed rates for wastewater service residential customers is a fixed monthly charge which varies by subclass, the rates for commercial and professional customers include either fixed monthly charges or charges structured to reflect the specific characteristics of the customer subclass, and the rates for hospitals/assisted living and schools are fixed monthly charges per defined unit of measure based upon the specific characteristic of the customer class, all as set forth in Exhibit “A” attached hereto; and
WHEREAS, MFAD was formed in 1985 and operates as an independent special district, which recently consolidated with the City’s wastewater system through a consolidation agreement requiring MFAD to have its main outfall pipeline re-routed to the City’s wastewater system and the proposed rates include a fixed monthly charge and a volumetric charge per 1,000 gallons of water consumed during the billing cycle; and
WHEREAS, the Charges are proposed to be increased each year, for a period of five years commencing September 1, 2025, and then occurring each July 1 beginning July 1, 2026, through and including July 1, 2029, as set forth in Exhibit “A” attached hereto and incorporated herein by this reference; and
WHEREAS, the revenues derived from the proposed Charges will not exceed the funds required to provide water and wastewater services and shall be used exclusively for the operation and maintenance of such systems; and
WHEREAS, the Charges are equitable to all customer classes; WHEREAS, the amount of the proposed Charges will not exceed the proportional cost of the services attributable to each parcel upon which they are proposed for imposition; and
17236.01004\43999227.1
Shafter City Council Resolution No. 3038
August 19, 2025
WHEREAS, the proposed Charges will not be imposed on a parcel unless the services are actually used by, or immediately available to, the owner of the parcel; and WHEREAS, Article XIII D, section 6 of the California Constitution (“Article XIII D”) requires that prior to imposing any increase to the Charges, the City shall provide written notice (the “Notice”) by mail of the proposed increases to the Charges to the record owner of each parcel upon which the Charges are proposed for imposition and any tenant directly liable for payment of the Charges, the amount of the Charges proposed to be imposed on each parcel, the basis upon which the Charges were calculated, the reason for the Charges, and the date time and location of a public hearing (the “Hearing”) on the proposed Charges; and WHEREAS, pursuant to Article XIII D such Notice is required to be provided to the affected property owners and any tenant directly liable for the payment of the Charges not less than forty-five days prior to the date of the Hearing on the proposed Charges; and WHEREAS, the City did provide such Notice to the affected property owners and tenants in compliance with Article XIII D; and
WHEREAS, the City considered all valid legal objections and responses submitted in accordance with Government Code section 53759.1, and determined to proceed with the Hearing and held such Hearing on August 19, 2025; and
WHEREAS, at the Hearing, the City Council of the City (the “City Council”) considered all written materials and written protests to the proposed rate increases to the Charges received prior to the close of the Hearing, and heard oral testimony concerning the establishment and imposition of the proposed rate increases to the Charges, and at the close of the Hearing the City Council determined that it did not receive written protests against the establishment and imposition of the proposed increases to the Charges from a majority of the record owners of property upon which the Charges are proposed for imposition or any tenants directly liable for the payment of the Charges (i.e., a customer of record who is not a property owner); and WHEREAS, the City Council now desires to establish and adopt the proposed Charges for the water and wastewater services for a five year period and authorizes the NKWSD Pass-Through Adjustment for a five year period and on the effective dates set forth in Exhibit “A” attached hereto; and
WHEREAS, this Resolution shall supersede all other previous resolutions and ordinances that may conflict with, or be contrary to, this Resolution respecting the rates for Charges described more particularly herein.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Shafter as follows:
1. Incorporation of Recitals: The Recitals set forth above are made findings of this City Council and are incorporated herein and made an operative part of this Resolution.
17236.01004\43999227.1
Shafter City Council Resolution No. 3038
August 19, 2025
2. Inconsistency with Other Charges: To the extent any Charges established by this Resolution are inconsistent with Charges previously adopted, it is the explicit intention of the City Council that the Charges adopted pursuant to this Resolution shall prevail.
3. Charges: The City Council hereby adopts the Charges for water and wastewater services for a five year period in the amounts, at the maximum rates, and on the effective dates set forth in Exhibit “A” attached hereto.
4. Pass-Through Adjustments: The City is hereby authorized to annually implement any NKWSD Pass-Through Adjustments for a five year period commencing September 1, 2025, and then occurring each July 1 beginning July 1, 2026, through and including July 1, 2029, provided, however, that any increase in the rate of the NKWSD Surcharge as a result of any NKWSD Pass-Through Adjustment (1) shall be based on the PPI in the year in which it is imposed by NKWSD on the City; (2) shall not exceed 15% per year; (3) shall not exceed the cost of providing water service; and (4) the City shall provide written notice to the NKWSD service customers at least thirty days in advance of such increases taking effect.
5. Authorization: The City Council hereby authorizes and directs the City Manager, or their designee, to implement and take all actions necessary to effectuate the rates for the Charges set forth in Exhibit “A” attached hereto effective September 1, 2025, and then occurring each July 1 beginning July 1, 2026, through and including July 1, 2029.
6. CEQA Compliance: The City Council hereby finds that the administration, operation, maintenance, and improvements of the water and wastewater systems, which are to be funded by the Charges, are necessary to maintain water and wastewater services within the City’s existing service area. The City Council further finds that the administration, operation, maintenance, and improvements of the water and wastewater systems, to be funded by the Charges set forth herein, will not expand the water or wastewater systems.
The City Council further finds that such Charges are necessary and reasonable to fund the administration, operation, maintenance, and improvements of the water and wastewater systems. Based on these findings, the City Council hereby determines that this Resolution is exempt from the requirements of CEQA pursuant to California Public Resources Code section 21080(b)(8) and State CEQA Guidelines section 15273(a). The documents and materials that constitute the record of proceedings on which these findings have been based are located at 336 Pacific Avenue, City of Shafter, California 93263. The custodian for these records is the City Clerk of the City.
7. Notice of Exemption: The City Council hereby authorizes and directs the City Manager to file a Notice of Exemption with the County Clerk for the County of Kern within five working days of the date of the adoption of this Resolution.
8. Severability: If any section, subsection, clause or phrase in this Resolution or the application thereof to any person or circumstances is for any reason held invalid, the validity of the remainder of this Resolution or the application of such provisions to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have passed this Resolution and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases or the application thereof to any person or circumstance be held invalid.
9. Effective Date: This Resolution shall become effective immediately upon its adoption.
17236.01004\43999227.1
Shafter City Council Resolution No. 3038
August 19, 2025
PASSED, APPROVED, AND ADOPTED THIS 19th DAY OF AUGUST, 2025. _______________________________
Chad Givens, Mayor
ATTEST:
_______________________________
Yazmina Pallares, City Clerk
APPROVED AS TO FORM:
________________________________
Marco A. Martinez, City Attorney
17236.01004\43999227.1
A-1
EXHIBIT “A”
SCHEDULE OF WATER AND WASTEWATER CHARGES
WATER SERVICE CHARGES
Proposed Rates & Effective Dates
9/1/2025 7/1/2026 7/1/2027 7/1/2028 7/1/2029
Current Rates Varies 9.0% 9.0% 4.0% 4.0%
Connection Type Fixed Fee
3/4" or Smaller Meter $43.97 $48.70 $53.08 $57.86 $60.17 $62.58 1" Meter $73.43 $80.97 $88.26 $96.21 $100.05 $104.06
1.5" Meter $146.42 $160.95 $175.43 $191.22 $198.87 $206.82 2" Meter $234.36 $257.19 $280.33 $305.56 $317.79 $330.50 3" Meter $513.13 $562.73 $613.37 $668.58 $695.32 $723.13 4" Meter $879.40 $964.03 $1,050.79 $1,145.36 $1,191.18 $1,238.83 6" Meter $1,832.23 $2,007.99 $2,188.71 $2,385.69 $2,481.12 $2,580.37 8" or Larger Meter $2,931.34 $3,212.22 $3,501.32 $3,816.44 $3,969.10 $4,127.86 Commodity Rate (Per 1,000 Gallons)
All Connections $0.92 $1.00 $1.09 $1.19 $1.23 $1.28
Only Connections Paying North Kern
Surcharge Charge $1.33 Adjusted Annually Per Producer Price Index Described Herein [WASTEWATER SERVICE CHARGES ON NEXT PAGE]
17236.01004\43999227.1
A-2
WASTEWATER SERVICE CHARGES
Proposed Rates & Effective Dates
Customer Class
Current
Rates 9/1/2025 7/1/2026 7/1/2027 7/1/2028 7/1/2029
15.0% 15.0% 15.0% 7.0% 7.0%
Residential
Single-Family Homes $29.92 $34.41 $39.57 $45.50 $48.69 $52.10 Multi-Family
(Apartments & Mobile
Homes) $28.85 $33.18 $38.15 $43.88 $46.95 $50.24
Commercial & Professional
Fast Food $52.89 $60.82 $69.95 $80.44 $86.07 $92.09
Restaurants ($/Seat) $2.06 $2.37 $2.72 $3.13 $3.35 $3.59 Bars ($/Seat) $1.39 $1.60 $1.84 $2.11 $2.26 $2.42
Barber/Salon $48.62 $55.91 $64.30 $73.94 $79.12 $84.66
Church - Flat $42.61 $49.00 $56.35 $64.80 $69.34 $74.19 Car Wash ($/Stall) - No
Recycled Water $47.95 $55.14 $63.41 $72.93 $78.03 $83.49 Mortuary $56.10 $64.52 $74.19 $85.32 $91.29 $97.68
Hotel Room($/Room) $10.15 $11.67 $13.42 $15.44 $16.52 $17.67 Laundromat ($/Washer) $9.62 $11.06 $12.72 $14.63 $15.65 $16.75 Medical/Dental Office
($/Room or Chair) $13.25 $15.24 $17.52 $20.15 $21.56 $23.07 Police/Fire Station
($/Employee) $6.62 $7.61 $8.75 $10.07 $10.77 $11.53
Animal Control Facility
($/Animal) $2.21 $2.54 $2.92 $3.36 $3.60 $3.85
Church ($/Seat) $0.44 $0.51 $0.58 $0.67 $0.72 $0.77
Theater ($/Seat) $0.53 $0.61 $0.70 $0.81 $0.86 $0.92
Gas Station/Mini Market $58.28 $67.02 $77.08 $88.64 $94.84 $101.48 General
Commercial/Business
1-8
Employees $15.76 $18.12 $20.84 $23.97 $25.65 $27.44
9-16
Employees $31.92 $36.71 $42.21 $48.55 $51.94 $55.58
17-24
Employees $46.35 $53.30 $61.30 $70.49 $75.43 $80.71
25-32
Employees $61.44 $70.66 $81.25 $93.44 $99.98 $106.98
33-40
Employees $77.07 $88.63 $101.93 $117.21 $125.42 $134.20 41-45
Employees $87.15 $100.22 $115.26 $132.54 $141.82 $151.75 45 +
Employees
($/Emp) $1.94 $2.23 $2.57 $2.95 $3.16 $3.38
Hospitals & Schools
Hospital/Assisted Living
($/Bed) $7.21 $8.29 $9.54 $10.97 $11.73 $12.55
School/Day Care
($/Student and
Employee) $1.10 $1.27 $1.45 $1.67 $1.79 $1.92
Minter Field Airport
Metered Wastewater Flows 9/1/2025 7/1/2026 7/1/2027 7/1/2028 7/1/2029 Volumetric Charge
($/1,000 gallons) $3.15 $3.62 $4.17 $4.79 $5.13 $5.48
CITY OF SHAFTER
UTILITY SERVICE
RATE PLAN
RATE ADOPTION
August 19, 2025
Proposed Rate Implementation
June 2025
• Initiate Prop. 218 process
• Public Workshop
August 19, 2025
• Protest hearing
• City Council adopts new five-year rate plan
September, 2025
• Rate plan goes into effect
• Wastewater & Solid Waste Tax Roll for Owners Paying Bills July, 2026
• Citywide Wastewater & Solid Waste Tax Roll Conversion
Background
• City owns and operates two utilities funded by monthly service rates • Water
• Wells/Tanks
• Pipelines/valves/hydrants
• Wastewater
• Treatment plant
• Pipelines/manholes/lift stations
• Solid waste is fully franchised
• Last rate adjustment in July, 2021
• Rate study started in 2023
Challenges
• Operational Costs
• Labor
• Regulatory
• PG&E
• Project Infrastructure Cost
• Wells
• Tanks
• Meters
• Fire hydrants
Rate Strategies
1. Meet obligations and objectives while minimizing
economic impact
2. Recovery plan
• 8 to 10 years
• Stretch revenues and costs
• Loans
3. Prepare a five-year rate plan to kick-start the recovery plan
Residential Five-Year Rate Plan
Residential water bill survey
3/4” service using 12,000 gallons usage
Residential sewer bill survey
5,000 gallons of monthly flow
Combined bill comparison
Recommendation
1. Conduct Protest Hearing
2. Adopt Rate Update Resolution
MANAGEMENT REPORT
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: August 19, 2025
DEPARTMENT: Lance Lippincott, City Manager
SUBJECT: DISCUSSION AND DIRECTION REGARDING THE COMMUNITY
GARDEN'S UTILIZATION OF CITY UTILITIES-WATER
RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve a sponsorship of the community garden behind Sequoia Elementary School in an amount not to exceed $7,500, and direct the City Manager to enter into an agreement to be used to supply water to the group.
BACKGROUND
In 2012, the Shafter City Council took action to support the community garden behind Sequoia Elementary School. Part of that support, in addition to equipment and supplies for the service ($6,387 value), included one year of water service for the entire eight acres. Beginning on or around May 5, 2025, representatives of the community garden located behind Sequoia Elementary School began meeting with City Staff regarding water utilization based on this agreement. Due to a clerical error that was discovered during a regular monitoring process, the water service has been covered by the City from 2012-2025. Once the error was discovered, Staff took action to meet with the community garden group and let them know service would have to be discontinued as of September 1st absent other action.
During meetings since, the Community garden representatives have highlighted the public benefits of the group, and provided public comment before council on August 5, 2025. Following that public comment, Mayor Pro Tem Gustavo Olvera, Jr., requested that an item be brought for discussion before City Council at the August 19, 2025, regular meeting.
Utilizing the last full year of service (2024), the Community Garden used 3,613,400 gallons of water, averaging about 301,117 gallons per month. The cost of the service for the year was $5,993.86.
FISCAL IMPACT
This amount has been budgeted on an ongoing basis, no additional allocation or appropriation is necessary. No additional fiscal impact.
CEQA ANALYSIS
DISCUSSION AND DIRECTION REGARDING THE COMMUNITY GARDEN'S UTILIZATION OF
CITY UTILITIES-WATER
- 2 -
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is approval of a sponsorship of a community garden in an amount not to exceed $7,500 to continue to serve irrigation water to the site and therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.
APPROVED BY THE CITY ATTORNEY
No
ATTACHMENTS
None
MANAGEMENT REPORT
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: August 19, 2025
DEPARTMENT: David Franz, Community Services Director
SUBJECT: DOWNTOWN FACADE GRANT PROGRAM
RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; approve implementation of the Downtown Façade Grant Program for Fiscal Year 2025-26.
BACKGROUND
At the regular Council meeting on July 15, 2025, the City Council approved a budget amendment in the amount of $200,000 to fund the Downtown Façade Grant Program for Fiscal Year 2025-26 using General Fund resources. Council directed staff to return with a final program structure for consideration prior to implementation. Council also directed Staff to present options for downtown beautification separately. That will be presented at a later date.
In response, staff has prepared the attached application form and program rules, which establish a matching grant program with awards of up to $10,000 per property. Eligible properties must be located within the triangle formed by Shafter Avenue, Central Valley Highway, and Lerdo Highway. Applicants must provide a 50% match for qualified expenses.
FISCAL IMPACT
A budget amendment to allocate $200,000 from the General Fund for this program was approved at the July 15, 2025 City Council meeting. There is no further fiscal impact of approving the program.
CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines because the action is the development of a downtown facade program to enhance the aesthetic of existing downtown uses with no expansion of the existing uses and with the affected uses having the same purpose and capacity and therefore, it is considered general policy and procedure making and not subject to CEQA.
APPROVED BY THE CITY ATTORNEY
DOWNTOWN FACADE GRANT PROGRAM
- 2 -
ATTACHMENTS
1. Shafter - Downtown Shafter Façade Grant Application FY 202526-c1 (2)
2. Shafter - Downtown Facade Grant Program-c1 (1)
Downtown Shafter Façade Grant Application – FY 2025‑26
Welcome!
Downtown is the heart of Shafter. To help downtown thrive, the City of Shafter will reimburse 50 % of eligible exterior improvement costs—up to $10,000 per address. Complete the form below and hand-deliver it to the Building Department window at 336 Pacific Avenue for a timestamp.
First‑come, first‑served. Funds may go fast—so don’t wait! Before applying, schedule a mandatory pre-application consultation with the Building and Planning Departments (call 661-746-5002 or email [insert contact email]).
Eligibility Check
Requirement Yes / No
I am applying for a commercial building within the triangle defined by Shafter Avenue, Central Valley Highway, and Lerdo Highway (as shown on the program map).
☐ Yes ☐ No
I am the owner or a tenant with the owner’s written permission (notarized letter included)
☐ Yes ☐ No
There are no outstanding City fees, taxes, or code violations associated with this property.
☐ Yes ☐ No
The proposed project will meet all state/local building & zoning codes and any applicable guidelines
☐ Yes ☐ No
If you’ve checked “Yes” to all—fantastic! Keep going.
About You
Applicant
Type
☐ Owner ☐ Tenant
Business /
Building Name
__________________________________________
Site Address __________________________________________ Mailing Address __________________________________________ Primary
Contact
__________________________________
Phone ____________________
Email __________________________________________
If tenant, property‑owner name & signature granting permission:
__________________________________________________ Date ___________ Project Vision
A. Project Snapshot
Provide a detailed description (3-5 sentences) of the proposed improvements, including how they will enhance the building’s exterior and contribute to the downtown area’s aesthetic appeal.
B. Visuals
Attach “Before” photos of the current façade. (Note: “After” photos will be required upon project completion for reimbursement.)
C. Plans
If applicable, attach concept sketches, elevations, or color renderings of the proposed improvements.
D. List of Changes
Specify the elements of the project (e.g., painting, new signage, window replacement) E. Target Start Date: __ / __ / __ Finish by (12‑month max): __ / __ /__ Estimated Costs
Provide itemized cost estimates from at least two licensed contractors for the proposed work.
Item Contractor 1 Estimate Contractor 2 Estimate
Estimated Total Eligible
Cost
$____________
Grant Request (up to half of the cost or $10,000, whichever is lower): $____________ Your Match: $____________
Checklist
Before you walk in the door, be sure these are in your packet:
● “Before” photos of the façade
● Concept sketch/elevation or color rendering
● Itemized budget & at least two contractor estimates from licensed contractors ● Property Owner Attestation letter (notarized, if applicant is tenant) ● Proof of any required permits (to be obtained before starting work) ● Copy of current City of Shafter business license.
TIP: Incomplete packets will be returned—but we’ll give you a list so you can re‑apply quickly.
I/We certify that everything above is true and that the project will comply with all city codes and permit requirements. I/We acknowledge reimbursement is issued after final inspection and submission of paid invoices.
Signature Printed Name Date
______________________________ _______________________ _________ ______________________________ _______________________ _________ Need a Hand?
● Program Questions: David Franz, Community Services Director • 661‑746‑5042 [email protected]
● Building Permits: 661‑746‑5002
Deliver the completed, signed packet in person to:
City of Shafter – Building Department Window
336 Pacific Avenue, Shafter CA 93263
Hours: Monday–Friday 8 a.m.–5 p.m.
Downtown Shafter Façade Grant Program – FY 2025-26
Date: ___________________________________
To: City of Shafter
Community Services Department
336 Pacific Avenue
Shafter, CA 93263
Subject: Permission for Tenant to Apply for Downtown Façade Grant Program I/We, _____________________________hereby certify that I/we are the legal owner(s) of the commercial property located at ____________________________________ Shafter, CA 93263, within the designated downtown area eligible for the City of Shafter’s Downtown Façade Grant Program (as defined by the triangle formed by Shafter Avenue, Central Valley Highway, and Lerdo Highway).I/We grant permission to ______________________ the tenant operating at the above-referenced property, to apply for and participate in the Downtown Façade Grant Program for the fiscal year 2025-26. The proposed exterior improvements, as described in the tenant’s application, are approved by me/us, provided they comply with all applicable state and local building codes, zoning requirements, and City design guidelines.
I/We acknowledge and agree to the following conditions:
• The improvements will be maintained in good condition for a minimum of 5 years, as required by the program, and no major alterations that would diminish the aesthetic value of the improvements will be made without prior approval from the City of Shafter.
• All necessary permits will be obtained by the tenant or their contractor before work begins, and proof of compliance will be provided to the City as part of the reimbursement process.
• The City of Shafter is not liable for any damages, injuries, or other liabilities arising from the improvements made under this program. I/We and the tenant assume full responsibility for the work performed, including compliance with all applicable laws and regulations.
• The City reserves the right to inspect the property before, during, and after the improvements to ensure compliance with program guidelines. • I/We confirm that there are no outstanding fees, taxes, or code violations associated with the property at the time of this application.
• I/We understand that the tenant must remain in operation at the property for at least 2 years following the grant award, or the grant funds may be subject to repayment to the City, and
• I/we will cooperate with the City to enforce this requirement if necessary.
I/We certify that the information provided in this letter is true and accurate to the best of my/our knowledge.
I/We understand that this letter must be notarized and submitted as part of the tenant’s application packet for the Downtown Façade Grant Program.
Property Owner Signature(s):
______________________________ _____________________________ _______________________________ _____________________________ [Printed Name] [Printed Name]
Property Owner Contact Information:
Phone: ____________________
Email: ____________________
Mailing Address: ____________________
Notary Public Acknowledgment
State of California
County of Kern
On _____________ before me, _________________________________, a Notary Public, personally appeared _______________________________________________who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal.
Signature of Notary Public: ______________________________ Seal:
Downtown Façade Grant Program
Purpose
The purpose of the Façade Grant is to support businesses and building owners as they invest in exterior building improvements to make downtown Shafter thrive by enhancing aesthetic appeal, promoting pedestrian-friendly environments, and supporting economic vitality.
Program Overview
For 2025-26, $200,000 has been designated for funding façade and building improvements within the downtown area (see map available at City Hall)The program aims to restore buildings, promote Shafter as a pedestrian-friendly area, and enhance the overall aesthetic appeal of downtown. This program is funded through the General Fund and all improvements must align with the City’s downtown revitalization goals.
Grant Details
Maximum grant per business: Up to $10,000
Matching requirement: 50% of qualified expenses.
Funds are limited and distributed on a first-come, first-served basis until the annual allocation is exhausted.
Eligible Properties
● Commercial properties located within the triangle defined by Shafter Avenue, Central Valley Highway, and Lerdo Highway(as depicted on the official program map available at City Hall).
● Applicant must be the property owner or a tenant with written permission from the property owner (Property Owner Attestation form must be notarized and included with application).
● Project must meet all state and local building codes and zoning requirements. ● Properties must be free of code violations at the time of application.
Ineligible Properties
● Properties with outstanding fees or taxes owed to the City of Shafter. ● Residential properties or mixed-use properties where improvements primarily benefit residential portions.
● Properties outside the designated downtown triangle, as defined by the program map.
Eligible Improvements
Exterior improvements that enhance the appearance of the building and are visible from public streets are eligible. Eligible improvements include:
● Restoration/rehabilitation of building's exterior wall(s) facing public streets, alleys, or parking lots.
● Front entrances and facades
● Signage (as part of an overall improvement project)
● Doors and windows (as part of an overall improvement project) ● Wall treatments (painting, acid washes, etc.)
● Architectural details (light fixtures, awnings, etc. as part of an overall project) ● Rear entrance accessibility and paving
● Building additions meeting local codes and program guidelines ● Painting the building
● Landscaping or hardscaping visible from public areas, if part of a broader façade improvement project.
Ineligible Expenses
● Roof repair
● Inventory or operating capital
● Temporary Decoration
● Any activity completed prior to receiving final approval of grant funds ● Interior improvements or non-visible exterior work.
● Improvements that do not comply with City codes, zoning, or design guidelines.
Application Process
1. Applicants may meet with the City’s Building and Planning Departments prior to submitting an application to discuss the project and ensure it meets all requirements.
2. Complete the façade application and submit it to the City of Shafter Community Services window at 336 Pacific Avenue. All applications will be time stamped upon receipt.
3. City staff review for compliance with ordinances and eligibility.
4. Complete and approved applications will be notified in writing, prioritized by the order they were received.
5. Incomplete applications will be returned.
6. Applicants may appeal decisions to the City Planning Commission within 15 days of notification, with appeals heard at the next scheduled Planning Commission meeting or as soon thereafter as the Commission’s schedule allows.
Award Reimbursement
● Written request for fund release required upon project completion. ● Copies of all invoices, receipts, proof of permits, and “After” photographs must accompany the request.
● All necessary permits must be obtained before commencing work, and proof of permit compliance is required for reimbursement.
● Reimbursement will be processed within 45 days of receiving a complete request, pending final inspection by City staff.
● Funds will only be disbursed for eligible expenses as outlined in the approved application and grant agreement.
Project Timeline
● Projects must be completed within 12 months of approval.
● Extensions may be granted on a case-by-case basis with written justification submitted at least 30 days before the deadline.
● Projects not completed within the approved timeline (including extensions) may forfeit grant funding.
Additional Notes
● Funds will be distributed on a first-come, first-served basis until the annual allocation is exhausted.
● Applicants are encouraged to discuss their project with the City’s Building and Planning Departments prior to submitting an application.
● The City reserves the right to inspect the property before, during, and after the improvements to ensure compliance with program guidelines. ● Improvements must be maintained in good condition for a minimum of 5 years, during which no major alterations that would diminish the aesthetic value shall be made without prior approval from the City.
● The City of Shafter shall not be liable for any damages, injuries, or other liabilities arising from the improvements made under this program. The applicant assumes all responsibility for the work performed, including compliance with all applicable laws and regulations.
● The City may use photos or descriptions of completed projects for promotional purposes to highlight downtown revitalization efforts.
MANAGEMENT REPORT
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: August 19, 2025
DEPARTMENT: Rachel Zermeno, Community Engagement Manager SUBJECT: LOGO STYLE OPTIONS FOR COUNCIL CHAMBER DAIS AND
CITY ENTRANCE SIGNS
RECOMMENDATION
Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; discuss and provide direction to staff regarding the design of the Dais in the Council Chambers and the City Entrance Signs along 7th Standard Road, Lerdo Highway, and Santa Fe Highway.
BACKGROUND
With the recent adoption of the City’s new Branding Standards, the next phase of implementation is underway in support of the “use in commerce” requirement for the City’s California State Trademark application. As part of this process, Staff is moving forward with more visible applications of the logo, specifically within the Council Chambers and at City entrance locations.
For the Council Chamber Dais, the City has previously partnered with Raymond’s Trophy for the fabrication and installation of logo emblems within the room. While this remains an option, Staff would also like to present the opportunity to collaborate with Shafter High School’s Welding or Woodshop departments for the design and creation of the Dais emblem. During last year’s Principal Partners Day, Staff had the opportunity to tour Shafter High School and were impressed by the high quality and craftsmanship of the work being produced by these programs. Partnering with Shafter High for this project would not only promote community engagement and strengthen the City’s existing relationship with the school, but would also offer a cost-effective solution. The City could compensate the program directly or provide a donation in support of student projects and resources.
Staff seek the Council’s guidance on the following key decisions:
Logo Design and Style
• Which version of the new logo should be used (primary logo or seal logo option)?
LOGO STYLE OPTIONS FOR COUNCIL CHAMBER DAIS AND CITY ENTRANCE SIGNS - 2 -
Placement
• Council Chamber Dais: preferred placement of the emblem, on the dais or on the wall behind the dais.
Fabrication Method and Vendor
• Continue working with Raymond’s Trophy or seek other vendors, as done in the past.
• Engage Shafter High Welding or Woodshop as the primary fabricator.
City entrance sign updates present another high-visibility opportunity to showcase the new brand. Council direction is needed to determine the style and color of the logo on these signs, ensuring consistency with the overall brand identity. The current logo design, created by Vital Signs, remains an option for use on the entrance monument signs. The existing monuments will be retained to preserve some of the nostalgic character of the City’s previous logo and branding; however, the logo itself will be updated to reflect our current brand identity.
In order to proceed with fabrication and installation, Staff is requesting input from the Council on two key design elements:
Logo Style:
• One-Piece Logo Signage: Complete logo mounted on a backplate for a unified appearance.
• Three-Piece Logo Signage: Individual logo components mounted separately onto the monument façade.
Logo Color:
• All White: Clean, monochrome white logo displayed against the rock/brick monument surface.
• Primary Brand Colors: Logo displayed in the City’s approved primary colors for full brand representation.
These decisions will enable Staff to move forward with implementing the City’s brand standards (attached) for the Council Dais and City Entrance Signs.
LOGO STYLE OPTIONS FOR COUNCIL CHAMBER DAIS AND CITY ENTRANCE SIGNS - 3 -
FISCAL IMPACT
Staff seeks Council direction on the preferred design, fabrication method, and vendor for the Council Dais emblem and City Entrance Sign updates. The existing operating budget has sufficient funds to accommodate the range of potential options; no budget adjustment is required at this time. Final costs will be determined based on Council’s selected approach.
CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines because the action is approval of logo style options for the Council chambers and therefore, it is organizational and administrative activity that will not result in direct or indirect physical changes to the environment and not subject to CEQA.
APPROVED BY THE CITY ATTORNEY
Not Applicable
ATTACHMENTS
1. Exhibit 1
2. Exhibit 2
3. Exhibit 3
4. Shafter_Brand_Guide_2025_V1-compressed
Exhibit 1
Council Chambers Dais
Exhibit 2
Three Piece Logo Signage
Exhibit 3
One Piece Logo Signage
© 2025 CITY OF SHAFTER
BRAND STANDARDS GUIDE VERSION 1.0
Brand
Standards
MARCH 2025 | VERSION 1.0
CITY OF SHAFTER
1 Maintaining Brand
Strength and Consistency
Our brand is more than just a logo—it
represents who we are as a community. A
strong, cohesive visual identity builds trust,
enhances recognition, and reinforces
Shafter as a welcoming and thriving city.
These guidelines provide a unified
standard for all city communications. By
following them, we create a seamless
experience for residents, businesses, and
visitors—strengthening our brand’s
authenticity and future-focused vision.
Introduction
SHAFTER BRAND GUIDE
2025 VERSION 1.0
1.0 Shafter’s Visual Brand Identity 2
1.1 Shafter Logo Usage 4
1.2 Department Logos 8
1.3 Typography 9
1.4 Color Palette 10
1.5 Incorrect Usage 11
2.0 Shafter Brand Reference & Application 12
2.1 Stationery Documents 14
2.2 Branded Apparel 15
2.3 Fleet Graphics 17
Shafter
Brand Visual
Identity
3 Shafter Brand
Visual Identity
The Shafter brand identity is built on a
consistent logo, color palette, and
typography. Together, these elements
create a cohesive and recognizable image
across all applications.
Proper use strengthens the city's
reputation, ensures recognition, and
maintains brand integrity. These guidelines
help keep branding consistent for all users.
1.0 VISUAL ELEMENTS
ITC Souvenir Avenir TERMINA
OFFICIAL CITY
LOGOS
COLOR
PALETTE
TYPOGRAPHY
SHAFTER BRAND GUIDE
2025 VERSION 1.0
4 OFFICIAL CITY LOGO
The official city logo embodies Shafter’s
identity and values, offering a range of
lockups to meet various communication
needs.
To maintain a consistent and professional
image, it must be used according to the
provided guidelines, ensuring the city is
represented with pride.
1.1 SHAFTER LOGO
PRIMARY
WORDMARK
1.1 SHAFTER LOGO USAGE
Elements of the Shafter Logo
The logo features a bold wordmark in ITC Souvenir
(PMS 7735). The sunburst icon (PMS 4006) represents
progress and growth.
The subtext “CALIFORNIA” is in Termina (PMS 7735)
for consistency. Together, these elements create a
strong brand identity.
SUNBURST ICON
SUBTEXT
SHAFTER BRAND GUIDE
2025 VERSION 1.0
LOGO
5 PRIMARY LOGO
1.1 SHAFTER LOGO USAGE
Shafter Full Logo
The official and most widely used representation of
Shafter, featuring the wordmark "Shafter," the
sunburst icon, and "CALIFORNIA" below.
This version is the standard for official branding
applications, including city communications, official
documents, signage, and online media. When space is
limited, the secondary logos should be used.
SECONDARY LOGOS
Shafter Seal Logo
A simplified version featuring the stylized “S” from the wordmark with the sunburst icon. It incorporates a
circular badge with "City of Shafter - Since 1913."
This logo is the preferred alternative when the Full
Logo cannot be used. It is perfect for official
applications such as city documents, wayfinding,
signage, and merchandise.
SHAFTER BRAND GUIDE
2025 VERSION 1.0
Shafter Monogram Logo
A minimalistic version of the Seal Logo, designed for
situations where the Seal Logo cannot be used due to
space limitations.
This logo should only be used as a last resort when text readability is compromised. Ideal for small-scale
branding and digital interfaces.
SHAFTER BRAND GUIDE
2025 VERSION 1.0 6
CLEAR SPACE AND SIZE
1.1 SHAFTER LOGO USAGE
Clear Space: Full Logo and Seal
To ensure clarity and impact, the logo must always be
surrounded by a minimum clear space. No text or
graphics should enter this space.
The minimum clear space for all logo variations should
be equivalent to or greater than 50% of the height of
the letter "S" (X) from the wordmark.
Minimum Size: Full Logo
The full logo should not be smaller than 0.6 inches in
height to maintain readability and brand recognition.
Minimum Size: Seal Logo
The Seal Logo should not be smaller than 0.8 inches
in height to ensure the text remains legible.
0.6"
0.8"
Minimum Size: Monogram Logo
The monogram logo should not be smaller than 0.3
inches in height to ensure clarity and brand visibility in small applications.
0.3"
SHAFTER BRAND GUIDE
2025 VERSION 1.0 7
LOGO COLORS
1.1 SHAFTER LOGO USAGE
Full-Color Logo
The preferred version for official documents, signage,
and digital applications. It features the PMS 7735 for
the wordmark and PMS 4006 for the sunburst.
Single-Color Logo
Available for applications where full color is not an
option. Ideal for engraving, embossing, and
monochromatic designs.
Logo on Color
For colored backgrounds, use the full-color
version to maintain visibility, enhance contrast,
and ensure readability, preventing the logo from
blending in.
This version can be used in PMS 7735, PMS 4006,
PMS 2007, or Black. It may also be used in white for
dark backgrounds.
Reverse Logo
For dark backgrounds, use the white wordmark
version of the logo to ensure maximum contrast
and maintain brand visibility across all media.
8 SHAFTER DEPARTMENT LOGOS
The City of Shafter's department logos
follow strict brand guidelines to ensure
consistency and recognition.
To uphold these standards, logos must be
created using approved design files and
should never be modified or altered.
1.2 DEPARTMENT LOGO USAGE
1.2 DEPARTMENT LOGOS
Maintaining Balance
Departments replace CALIFORNIA with their name.
For short names, kerning should match the spacing of
"CALIFORNIA" to maintain balance and consistency.
Achieving Effective Alignment
For departments with longer names, use at least 50
letter spacing and extend the text to match the width
of "Shafter" for proper alignment.
Ensuring Readability
The Termina font works best with extended kerning.
Avoid using it below 50 letter spacing, as it may affect readability and brand consistency.
SHAFTER BRAND GUIDE
2025 VERSION 1.0
9 FONTS
Typography is a key component of
Shafter’s brand identity. It ensures a
cohesive and recognizable visual style
across all communications.
Shafter’s brand typography includes ITC
Souvenir for headlines, Termina for
subtitles, and Avenir for body text.
1.3 PRIMARY FONTS
1.3 TYPOGRAPHY
SHAFTER BRAND GUIDE
2025 VERSION 1.0
THE SHAFTER IDENTITY
A Distinctive
Community with
a Rich Heritage
Building a stronger future together.
Shafter is a city rooted in history yet driven by progress.
Our community thrives on innovation, agriculture, and a shared vision for sustainable growth. With a commitment to preserving its small-town charm while embracing
modernization, Shafter fosters a welcoming environment
for businesses, families, and visitors alike.
SUBTITLE TERMINA BOLD
H1 ITC SOUVENIR SEMIBOLD
H3 AVENIR BOLD
BODY AVENIR REGULAR
SYSTEM CONSIDERATIONS
Alternative Font Usage
When primary fonts are unavailable, substitute fonts
should be used to maintain consistency. Georgia and
Arial are the preferred alternatives for Microsoft
Office, email, and other applications.
Shafter’s primary fonts are licensed: ITC Souvenir
(Monotype), Termina (Fort Foundry), and Avenir
(Linotype/Monotype). They can be purchased from
MyFonts or Fontspring.
10 BRAND COLORS
Shafter’s brand colors are an essential part
of its identity, ensuring a consistent and
recognizable look across all applications.
Using the correct colors across print,
digital, and environmental design helps
create a unified brand presence.
1.4 PRIMARY COLORS
1.4 COLOR PALETTE
SHAFTER BRAND GUIDE
2025 VERSION 1.0
PMS 7735 C38 M0 Y32 K88
R54 G87 B59
HEX 36573B
PMS 4007 C0 M13 Y45 K32
R68 G59 B37
HEX AB965F
PMS 2007 C0 M26 Y83 K12
R88 G65 B15
HEX E0A526
SECONDARY COLORS
PMS 174 C0 M63 Y78 K41
R59 G22 B33
HEX 963821
PMS 7701 C100 M26 Y0 K54
R0 G34 B46
HEX 005776
Official Colors
The primary colors represent the foundation of
Shafter’s visual identity, while the secondary colors
offer flexibility for accents and extended applications.
PANTONE® is the property of Pantone LLC. The
colors and CMYK breakdowns shown on this page and
throughout this manual have not been evaluated by
Pantone for accuracy and may not match the
PANTONE Color Standards.
11 LOGO MISUSE
To ensure the integrity and clarity of the
Shafter logo, it must always be used
correctly and consistently.
Do not alter, distort, or misuse the logo in
any way. Below are examples of improper
usage that must be avoided.
1.5 PLEASE AVOID THE FOLLOWING
1.5 INCORRECT USAGE
Do not distort or rotate the logo. It must always
maintain its original proportions and orientation.
SHAFTER BRAND GUIDE
2025 VERSION 1.0
Do not use other fonts or recreate the logo.
Typography must not be altered.
Do not apply shadows or other effects like
gradients, outlines, or any modifications.
Do not change colors. Recoloring or
unapproved variations are not allowed.
Do not rearrange or resize improperly. Elements
must remain in their designated positions.
Do not place on a busy background. The logo
must always be clear and readable.
Shafter Brand
Reference &
Application
13 Shafter Brand Reference
& Application
Need guidance on applying Shafter’s
brand? The following guidelines serve as
best practices to help you create materials
that align with Shafter’s visual identity.
Used correctly, these elements ensure a
cohesive and recognizable brand across all
platforms.
2.0 SHAFTER BRAND GUIDE
2025 VERSION 1.0
14 STATIONERY SET
City stationery is an essential tool for
official communication, ensuring a
professional and consistent brand identity.
It is used for business letters, envelopes,
memos, and other formal correspondence.
A cohesive design reinforces trust,
recognition, and a unified city image across
departments. All stationery must follow
branding guidelines to maintain clarity and
professionalism.
2.1 LETTERHEAD
2.1 STATIONERY DOCUMENTS
SHAFTER BRAND GUIDE
2025 VERSION 1.0
BUSINESS CARDS
ENVELOPE
CLOTHING TEMPLATES
15 BRAND REPRESENTATION
Shafter apparel reinforces the city’s
identity with quality, recognizable designs.
Each item reflects Shafter’s values, pride,
and heritage.
To maintain a consistent and unified look,
all apparel must adhere to the official
brand color palette and logo placements.
2.2 2.2 BRANDED APPAREL
SHAFTER BRAND GUIDE
2025 VERSION 1.0
Logo Usage on Apparel
The Primary Logo is prominently featured on large
surfaces, such as the back or front of shirts and
hoodies, ensuring maximum visibility.
The Seal Logo is ideal for small placements, such as
chest embroidery, sleeves, or caps. The Monogram
Logo is best for subtle accents like tags.
CLOTHING TEMPLATES (CONT.)
16 2.2
2.2 BRANDED APPAREL
SHAFTER BRAND GUIDE
2025 VERSION 1.0
Representing Shafter
Shafter-branded apparel represents community pride
and a unified civic identity. Worn by city staff,
volunteers, and local representatives, it strengthens
brand consistency.
Perfect for community events, tourism, and
promotional merchandise, these garments allow
people to showcase their connection to Shafter.
GRAPHIC PLACEMENT
17 CITY VEHICLES
City vehicles are a visible part of our
community, representing Shafter’s brand.
A consistent, professional design enhances
recognition and public trust.
To create a uniform and recognizable fleet,
all vehicle graphics should follow these
standards for placement, sizing, and color
use.
2.3 2.3 FLEET GRAPHICS
SHAFTER BRAND GUIDE
2025 VERSION 1.0
GRAPHIC PLACEMENT (CONT.)
18 2.3
2.3 FLEET GRAPHICS
SHAFTER BRAND GUIDE
2025 VERSION 1.0
Design Adaptations
Fleet designs may be adjusted depending on the
vehicle's purpose. For instance, High visibility designs can be added to certain vehicles for easy recognition.
Designs should be clean and professional, focusing on
essential elements while ensuring the Shafter logo
remains visible for brand consistency.
MARCH 2025 | DESIGN BY JORGE A. AGUILAR This document will be updated as further applications of the brand are created.
MANAGEMENT REPORT
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: August 19, 2025
DEPARTMENT: Ravi Pudipeddi, City Engineer
SUBJECT: REAL PROPERTY FOR RIGHT-OF-WAY PURPOSES FOR
HIGHWAY 43 AND SANTA FE WAY ROUNDABOUT PROJECT
RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; authorize the Public Works Director to purchase property with APNs 028-180-40 and 028-180-79 for public street right-of-way for the roundabout project at Highway 43 and Santa Fe Way in the amount not to exceed $145,000.
BACKGROUND
The City and California Department of Transportation (Caltrans) previously entered into an agreement to fulfill the right-of-way needs for the planned roundabout project at the intersection of Highway 43 and Santa Fe Way. The agreement stipulates that the City will fund the right-of-way acquisition, adhering to Caltrans' acquisition procedures. A previous agreement with Caltrans covers the City's funding for design costs. Caltrans will fully fund the construction of the roundabout, and the City will support the project by acquiring the necessary properties for its construction. As previously authorized by the Council, staff awarded the professional services agreement for right-of-way acquisition support services to Transystems.
The required project right-of-way acquisitions are within the parcels located at the northwest corner of Los Angeles Avenue and Central Valley Highway/ State Route-43 (SR-43). The initial appraisal value for the acquisitions was $69,300. The parcel owner rejected the initial offer and obtained an independent appraisal valuing the acquisitions at $260,000. The City's consultants negotiated with the seller, indicating the discrepancy made in the independent appraisal report which assigned a value to the underlying fee property (roadway easement) an amount of $130,000. However, according to the California Streets and Highway Code and the Caltrans Right of Way Manual, the underlying fee property should be assigned a value of one dollar ($1.00).
After countering the seller's offer, Transystems now recommends the City approve an amount not to exceed $145,000. This includes $130,000 for the purchase price per the independent appraisal value for the fee interest (actual take), potential costs for the independent appraisal if claimed by the seller, and estimated closing costs. This approach helps avoid unnecessary litigation costs, including attorney fees and court actions.
FISCAL IMPACT
REAL PROPERTY FOR RIGHT-OF-WAY PURPOSES FOR HIGHWAY 43 AND SANTA FE WAY
ROUNDABOUT PROJECT
- 2 -
Capital Improvement Program Project #ST00029 currently has $1,500,000 budgeted from the 0305 – Traffic Mitigation Impact Fees Fund for right-of-way acquisition costs.
Approval of this item will authorize the allocation of an additional $145,000 from the same fund to cover the negotiated purchase price, potential reimbursement for the seller’s independent appraisal, and estimated closing costs necessary to complete the acquisition.
CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval of right-of-way acquisition for a project that has already been environmentally cleared and therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.
APPROVED BY THE CITY ATTORNEY
Yes
ATTACHMENTS
1. 4. 88641 Omni Health - PSA (w-Exhibits A-B) 07-25-25dm
Parcel ID: 88641
PROJECT: Santa Fe and Los Angeles Avenue Roundabout
EA: 06-1A470
SELLER: Omni Family Health
-- Page 1 of 11 Pages --
AGREEMENT NO. 88641-1
CONTRACT TO PURCHASE REAL PROPERTY
THIS AGREEMENT is made and entered into on _____________________, by and between the CITY OF SHAFTER, a municipal corporation (“BUYER” herein), and Omni Family Health, a California non-profit public benefit corporation, (“SELLER” herein) for acquisition by BUYER of certain real property hereinafter set forth. BUYER possesses eminent domain authority and BUYER’s staff will recommend the adoption of a resolution of necessity if the Parties are unable to complete a negotiated acquisition of the Property by BUYER.
R E C I T A L S :
WHEREAS, SELLER holds fee simple title to one parcel of land totaling approximately 11.82 acres, zoned General Commercial located Close to the northwest corner of S. Central Valley Highway (SR 43) and E. Los Angeles Ave.; and
WHEREAS, BUYER has determined a need for approximately 16,649 sq. ft. of fee interest and 66,647 sq. ft. of underlying fee interest along the eastern boundaries of the parcel and has authorized its purchase, hereinafter “The Property”; and
WHEREAS, it is the intent of the parties to set forth all the covenants and conditions for purchase by BUYER of said property and improvements thereon described in Exhibit “A,” and as shown on the drawing marked Exhibit “B,” attached hereto and incorporated herein by this reference; and WHEREAS, BUYER desires to purchase The Property for the purpose of the Santa Fe and Los Angeles Avenue Roundabout;
WHEREAS, it is the intent of the parties that the purchase price is to include any and all claims for compensation and/or payment arising from this acquisition, NOW, THEREFORE, incorporating the above recitals herein, BUYER and SELLER mutually agree as follows:
1. AGREEMENT TO SELL AND PURCHASE. SELLER agrees to sell, and BUYER agrees to purchase The Property in accordance with all the covenants and conditions set forth in this Agreement.
Parcel ID: 88641
PROJECT: Santa Fe and Los Angeles Avenue Roundabout
EA: 06-1A470
SELLER: Omni Family Health
-- Page 2 of 11 Pages --
1.1 TITLE VI MANDATE AND CALTRANS DIRECTIVE The parties to this contract shall, pursuant to Section 21.7(a) of Title 49, Code of Federal Regulations, comply with all elements of Title VI of the Civil Rights Act of 1964. This requirement under Title VI and the Code of Federal Regulations is to complete the USDOT-NonDiscrimination Assurance requiring compliance with Title VI of the Civil Rights Act of 1964, 49 C.F.R. Section 50.3.
1.2 No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity that is the subject of this contract.
2. PURCHASE PRICE. The total purchase price of ONE HUNDRED THIRTY THOUSAND DOLLARS ($130,000.00) represents the Property’s fair market value as established by an appraisal prepared by Chapman & Patton and includes any and all claims by SELLER for compensation arising from this transaction. Prior to the close of escrow BUYER shall deposit the purchase price and closing costs into an escrow account with Krystal Thompson, Commercial Escrow Assistant, Commonwealth Land Title Insurance Company, (herein “Escrow Holder”), located at 4400 MacArthur Boulevard, Suite 800, Newport Beach, CA 92660.
3. BUYER’S CONTINGENCIES. The closing of this transaction is contingent upon the satisfaction or waiver of the following contingencies. Each of these contingencies must be satisfied prior to any obligation of the BUYER to become effective. The failure to complete these contingencies within the time stated, or within any mutually agreed extended time, shall terminate this Agreement with no liability of BUYER for any direct or consequential damages:
3.1 Financing. Availability of funds for this acquisition;
3.2 Approval. Approval of the purchase agreement by the City of Shafter City Manager;
3.3 Preliminary Title Report and Documents. Within ten (10) working days of execution of this Agreement by all parties, the following shall occur:
3.3.1 SELLER shall obtain a preliminary title report (herein “PTR”) concerning The Property, issued by Escrow Holder, together with copies of reproducible documents referred to in such PTR, if any;
3.3.2 SELLER shall provide BUYER copies of all currently effective unrecorded tenant leases, licenses, or other agreements known to SELLER and relating to The Property;
Parcel ID: 88641
PROJECT: Santa Fe and Los Angeles Avenue Roundabout
EA: 06-1A470
SELLER: Omni Family Health
-- Page 3 of 11 Pages --
3.3.3 BUYER shall deliver to Escrow Holder its written approval or disapproval of any exceptions to the title referred to in paragraphs 3.3.1 and
3.3.2 above within ten (10) working days after BUYER’s receipt thereof. If, after receipt of disapproval of any exceptions to the title, SELLER does not elect to cure all of said exceptions, then BUYER shall have the right either to accept title to The Property subject to said exceptions, thereby waving any and all claims against SELLER by reason thereof, or to terminate this Agreement. BUYER shall give SELLER such written notice of BUYER’s election within the ten (10) working days after receipt of SELLER’s election not to cure. If BUYER elects to terminate this Agreement, thereafter neither SELLER nor BUYER shall have any further liability hereunder, except that BUYER shall be entitled to the prompt return of all funds deposited by BUYER with Escrow Holder, less reasonable escrow cancellation fees and costs and title company charges which BUYER hereby agrees to pay;
3.4 Title Insurance. Escrow Holder will issue a CLTA title policy insuring title in BUYER’s name in an amount equal to the purchase price;
3.5 Site Assessment. A favorable environmental site assessment to be performed by BUYER;
3.6 Documents. The delivery of all documents and the due performance by SELLER of each and every undertaking and agreement to be performed by SELLER under this Agreement;
3.7 Material Change. No material change, as hereinafter defined, shall have occurred with respect to The Property which has not been approved in writing by BUYER. For purposes of this Agreement, a “material change’ shall be a change in the status of the use, occupancy, tenants, or condition of The Property as reasonable expected by the BUYER, that occurs after the date of this Agreement and prior to the close of escrow. BUYER shall have twenty (20) days following receipt of written notice from any source of any such material change within which to approve or disapprove same. Unless otherwise notified in writing by either party, Escrow Holder shall assume that no material change has occurred prior to the close of escrow.
3.8 No Existing Leases and Tenancy Statements. SELLER represents that there are no leases, subleases, or rental arrangements (herein the “existing leases”) and there will be no existing leases at the close of escrow;
3.9 Disclosure of Conditions. SELLER shall disclose all known conditions affecting The Property, and SELLER will provide to BUYER within five (5) working days of the parties’ execution of this Agreement all documents, reports, plans, and citations pertaining to The Property possessed by SELLER or SELLER’s
Parcel ID: 88641
PROJECT: Santa Fe and Los Angeles Avenue Roundabout
EA: 06-1A470
SELLER: Omni Family Health
-- Page 4 of 11 Pages --
employees, agents, or contractors. BUYER will have ten (10) working days to review such disclosures and material and to determine whether BUYER will proceed with the purchase;
3.10 Other Agreements. SELLER shall within five (5) working days of the date of this Agreement provide BUYER with legible copies of all other agreements known to SELLER that will affect The Property after the closing;
3.11 Unrecorded Title Matters. SELLER has no actual knowledge of any encumbrances, covenants, conditions, restrictions, easements, licenses, liens, charges, or other matters which affect the title of The Property that are not recorded in the Official Records of the Kern County Recorder;
3.12 Possessory Rights. SELLER has no knowledge that anyone or any entity will, at the time of the closing, have any right to possession of The Property, except as disclosed by the SELLER in writing to BUYER.
All of the above contingencies are for the benefit of, and may be waived in writing by, BUYER and may be elsewhere herein referred to as “BUYER’s contingencies.”
4. SELLER’S WARRANTIES. SELLER hereby makes the following warranties and representations to BUYER which shall survive the closing and delivery of the Grant Deed for a period of five (5) years;
4.1 Authority of SELLER. SELLER warrants and represents that they are the sole owners, in fee simple, of and have the right and legal ability to transfer said property to the BUYER as set forth in this Agreement;
4.2 Legal Proceedings. SELLER has no knowledge of any actions, lawsuits, or proceedings pending or threatened before any commission, board, bureau, agency, arbitrator, court, or tribunal that would affect The Property or the right to occupy or utilize same;
4.3 Bankruptcy Proceedings. SELLER is not the subject of a bankruptcy, insolvency, or probate proceeding and has no notice or knowledge that any tenant, lessee, or other person/entity possessing an interest in The Property is the subject of a bankruptcy or insolvency proceeding.
5. CONVEYANCE OF TITLE. SELLER agrees to convey to BUYER marketable fee simple title to The Property free and clear of all recorded and unrecorded liens, encumbrances, assessments, easements, licenses, leases, and taxes, excepting those agreed to in writing by BUYER. The amount of any bond or assessment which is a lien shall be paid by SELLER, subject to approval of title
Parcel ID: 88641
PROJECT: Santa Fe and Los Angeles Avenue Roundabout
EA: 06-1A470
SELLER: Omni Family Health
-- Page 5 of 11 Pages --
report. SELLER shall execute a Grant Deed which conveys clear title to The Property to BUYER and deliver same to Escrow Holder within fifteen (15) days of the opening of escrow. Any and all water and mineral rights accruing to The Property shall also be transferred to BUYER without reservation. Further, SELLER acknowledges that the purchase of The Property includes all abutters’ rights of SELLER’s remaining property adjacent to The Property.
6. CLOSING COSTS. BUYER shall be responsible for all normal and reasonable escrow fees, including the costs of title insurance. SELLER shall be responsible for the costs to clear title and all real property taxes and assessments accruing up to the close of escrow. SELLER shall fully pay the amount of any bond or assessment which is a lien upon The Property prior to the close of escrow.
7. TAX EXEMPT AGENCY. All parties hereto acknowledge that the BUYER is a public entity and exempt from payment of any real property taxes. Therefore, SELLER acknowledges that they are solely responsible for payment of any/all real property taxes due through the date of close of escrow, including any pending supplemental bills.
7.1 In the event that the current year's property tax bill has been issued at the time of close of escrow, escrow holder is authorized and instructed to pay any and/all installments, currently due, along with any delinquencies.
Escrow holder is instructed to NOT prorate said taxes. Any potential refund due to the SELLER, for partial tax period ownership, will be at the sole discretion of the Kern County Tax Collector and be refunded by the County as per their guidelines.
BUYER and Escrow holder are not responsible for same.
7.2 In the event the close of escrow occurs after July 1 and before the new tax bill has been issued, Escrow holder is authorized and instructed to prorate taxes based on the last available tax bill and forward the prorated amount to the BUYER at close of escrow. BUYER will accept responsibility to forward said proration's to the Kern County Tax Collector once the bills are created. SELLER herein agrees to forward to BUYER any tax bills they receive from the County of Kern.
8. FULL AND COMPLETE SETTLEMENT. SELLER hereby acknowledges that the compensation paid to SELLER through this Agreement constitutes the full and complete settlement of any and all claims against BUYER, by reason of BUYER's acquisition of the Property, specifically including, but not limited to, any and all damage to SELLER's remainder property by reason of the acquisition of the subject Property or the installation of the improvement project in the manner proposed, the value of improvements pertaining to the realty, leasehold improvements, any and all claims of rental or leasehold value and loss of business goodwill (excluding relocation benefits, if any), and any and all claims. In inverse
Parcel ID: 88641
PROJECT: Santa Fe and Los Angeles Avenue Roundabout
EA: 06-1A470
SELLER: Omni Family Health
-- Page 6 of 11 Pages --
condemnation and for pre-condemnation damages, and any and all other claim that SELLER may have, whether or not specifically mentioned here, relating directly or indirectly to the acquisition by BUYER of this subject Property. SELLER and BUYER, and each and all of their individual collective agents representatives, attorneys, principals, predecessors, successors, assigns, administrators, executors, heirs, and beneficiaries, hereby release the other party, and each of them, from any and all obligations, liabilities, claims, costs, expenses, demands, debts, controversies, damages, causes of action, including without limitations those relating to just compensation, damages, which any of them now have, or might hereafter have by reason of any matter or thing arising out or in any way relating to any condemnation action affecting the subject Property.
9. ESCROW INSTRUCTIONS. Within fifteen (15) working days of execution of this Agreement by all parties, each shall deliver to the Escrow Holder any appropriately executed escrow instructions or file a written protest detailing what instructions are not acceptable. This Agreement shall serve as the parties’ instructions to the Escrow Holder and shall become part of the escrow instructions for consummation of the purchase and sale of The Property. BUYER and SELLER agree to execute such additional and supplementary instructions as may be appropriate or required by Escrow Holder to comply with the terms of this Agreement; provided, however, that in the event of any conflict between this Agreement and any additional or supplementary escrow instructions, the terms of this Agreement shall control, unless the parties jointly agree to the contrary.
Said escrow instructions are incorporated herein by this reference.
10. CLOSING DATE. Escrow shall close no later than ten (10) days after the satisfaction of all contingencies set forth herein, unless extended by mutual written agreement of both parties. In no event shall the escrow close more than sixty (60) days from execution of this Agreement by all parties, unless extended in writing, by mutual agreement of all parties.
11. POSSESSION OF SELLER’S PARCEL. It is agreed and confirmed by the parties hereto that notwithstanding other provisions in this contract, the right of possession and use of the subject property by the City and State, including the right to remove and dispose of improvements, shall commence on the date the amount of funds as specified in Clause 2 herein are deposited into the escrow controlling this transaction. The amount shown in Clause 2 herein includes, but is not limited to, full payment for such possession and use, including damages, if any, from said date.
12. PERMISSION TO ENTER ON PREMISES. SELLER hereby grants BUYER, its authorized agents or contractors, the right to enter upon the Property upon fortyeight (48) hours prior written notice to make necessary and reasonable inspections. If the Property is being rented, SELLER will coordinate with tenants on
Parcel ID: 88641
PROJECT: Santa Fe and Los Angeles Avenue Roundabout
EA: 06-1A470
SELLER: Omni Family Health
-- Page 7 of 11 Pages --
the Property, notifying them of such inspections. BUYER and SELLER will cooperate to assure that BUYER’s exercise of their right-of-entry respects the rights of any tenants to the quiet enjoyment of the Property.
13. NO WAIVER OF DEFAULT. The failure of any party to enforce against another party any provision of this Agreement shall not constitute a waiver of that party’s right to enforce such a provision at a later time and shall not serve to vary the terms of this Agreement.
14. GOVERNING LAW. The laws of the State of California will govern the validity of this Agreement, its interpretation and performance. Any litigation arising in any way from this Agreement shall be brought in Kern County, California.
15. TIME. Time is of the essence in this Agreement.
16. BINDING EFFECT. The rights and obligations of this Agreement shall inure to the benefit of, and be binding upon, the parties to the Agreement and their heirs, administrators, executors, personal representatives, successors and assigns.
17. BROKERS AND FINDERS. The parties acknowledge and represent that BUYER shall pay no commission to any broker or finder in connection with the purchase and sale of The Property.
18. MERGER AND MODIFICATION. This Agreement sets forth the entire Agreement between the parties and supersedes all other oral or written representations. This Agreement may be modified only in a writing approved by the City Manager and signed by all the parties.
19. CORPORATE AUTHORITY. Each individual signing this Agreement on behalf of entities represents and warrants that they are, respectively, duly authorized to sign on behalf of the entities and to bind the entities fully to each and all of the obligations set forth in this Agreement.
20. EXECUTION. This Agreement is effective upon execution. It is the product of negotiation and all parties are equally responsible for authorship of this Agreement. Section 1654 of the California Civil Code shall not apply to the interpretation of this Agreement.
21. EXHIBITS. In the event of a conflict between the terms, conditions or specifications set forth in this Agreement and those in exhibits attached hereto, the terms, conditions or specifications set forth in this Agreement shall prevail. All exhibits to which reference is made in this Agreement are deemed incorporated in this Agreement, whether or not actually attached.
Parcel ID: 88641
PROJECT: Santa Fe and Los Angeles Avenue Roundabout
EA: 06-1A470
SELLER: Omni Family Health
-- Page 8 of 11 Pages --
22. FURTHER ASSURANCES. Each party shall execute and deliver such papers, documents and instruments, and perform such acts as are necessary or appropriate, to implement the terms of this Agreement and the intent of the parties to this Agreement.
23. HAZARDOUS MATERIALS.
23.1 Hazardous Waste. Neither SELLER nor, to the best of SELLER's knowledge, any previous owner, tenant, occupant, or user of the Property used, generated, released, discharged, stored, or disposed of any hazardous waste, toxic substances, or related materials ("Hazardous Materials") on, under, in, or about the Property, or transported any Hazardous Materials to or from the Property. SELLER shall not cause or permit the presence, use, generation, release, discharge, storage, or disposal of any Hazardous Materials on, under, in, or about, or the transportation of any Hazardous Materials to or from, the Property. The term "Hazardous Material" shall mean any substance, material, or waste which is or becomes regulated by any local governmental authority, the State of California, or the United States Government, including, but not limited to, any material or substance which Is (i) defined as a "hazardous waste", "extremely hazardous waste", or "restricted hazardous waste" under Section 25115, 25117 or 25122.7, or listed pursuant to Section 25140 of the California Health and Safety Code, Division 20, Chapter 6.5 (Hazardous Waste Control Law), (ii) defined as "hazardous substance" under Section 25316 of the California Health and Safety Code, Division 20, Chapter 6.8 (Carpenter-Presley-Tanner Hazardous Substance Account Act), (iii) defined as a "hazardous material", "hazardous substance", or "hazardous waste" under Section 25501 of the California Health and Safety Code, Division 20, Chapter 6.95 (Hazardous Materials Release Response Plans and Inventory), (iv) defined as a "hazardous substance" under Section 25281 of the California Health and Safety Code, Division 20, Chapter 6.7 (Underground Storage of Hazardous Substances), (v) petroleum, (vi) asbestos, (vii) polychlorinated byphenyls, (viii) listed under Article 9 or defined as "hazardous" or "extremely hazardous" pursuant to Article 11 of Title 22 of the California Administrative Code, Division 4, Chapter 20, (ix) designated as a "hazardous substances" pursuant to Section 311 of the Clean Water Act, (33 U.S.C. S1317), (x) defined as a "hazardous waste" pursuant to Section 1004 of the Resource Conservation and Recovery Act, 42 U.S.C. S6901 et- ( 42 U.S.C. S6903) or (xi) defined as a "hazardous substances" pursuant to Section 101 of the Comprehensive Environmental Response, Compensation, as amended by Liability Act, 42. U.S.C. S9601 et- (42 U.S.C. S9601).
23.2 Compliance with Environmental Laws. To the best of SELLER's knowledge the Property complies with all applicable laws and governmental regulations Including, without limitation, all applicable federal, state, and local laws pertaining to air and water quality, hazardous waste, waste disposal, and
Parcel ID: 88641
PROJECT: Santa Fe and Los Angeles Avenue Roundabout
EA: 06-1A470
SELLER: Omni Family Health
-- Page 9 of 11 Pages --
other environmental matters, including, but not limited to, the Clean Water, Clean Air, Federal Water Pollution Control, Solid Waste Disposal, Resource Conservation Recovery and Comprehensive Environmental Response Compensation and Liability Acts, and the California Environment Quality Act, and the rules, regulations, and ordinances of the city within which the subject property Is located, the California Department of Health. Services, the Regional Water Quality Control Board, the State Water Resources Control Board, the Environmental Protection Agency, and all applicable federal, state, and local agencies and bureaus.
23.3 As used herein, the term “hazardous material” shall include any hazardous or toxic wastes listed in the United States Department of Transportation Hazardous Materials Table (49 CFR Section 172.101) or by the United States Environmental Protection Agency as Hazardous Substances (40 CFR Part 3.02) and amendments thereto, or any substances, materials, and wastes that are or become regulated under any applicable local, state, or federal law.
24. INDEMNITY. SELLER agrees to indemnify, defend and hold BUYER’s Council, Mayor, officers, agents, representatives, employees, successors, and assigns harmless from and against any claim, action, suit, proceeding, loss, cost, damage, liability, deficiency, fine, penalty, punitive damage, or expense (including, without limitation, attorneys' fees), resulting from, arising out of, or based upon (i) the presence, release, use, generation, discharge, storage, or disposal of any Hazardous Material on, under, in or about, or the transportation of any such materials to or from, the Property, or (ii) the violation, or alleged violation, of any statute, ordinance, order, rule, regulation, permit, judgment, or license relating to the use, generation, release, discharge, storage, disposal, or transportation of Hazardous Materials on, under, in, or about, to or from, the Property. This indemnity shall include, without limitation, any damage, liability, fine, penalty, punitive damage, cost, or expense arising from or out of any claim, action, suit or proceeding for personal injury (including sickness, disease, or death, tangible or intangible property damage, compensation for lost wages, business income, profits or other economic loss, damage to the natural resource or the environment, nuisance, pollution, contamination, leak, spill, release, or other adverse effect on the environment). This indemnity extends only to liability created prior to or up to the date this escrow shall dose. SELLER shall not be responsible for acts or omissions to act after close of this escrow. SELLER also agrees to indemnify, defend and hold BUYER, and BUYER’s Council, Mayor, officers, agents, representatives, employees, successors, and assigns, harmless from any and all liability, claims, actions, injuries, losses, causes of action or demands whatsoever arising from hazardous materials found in, on, over, or about The Property placed prior to BUYER taking title (including, without limitation, attorneys' fees), resulting from, arising out of, or based upon any fixtures or equipment acquired by BUYER under this Agreement.
Parcel ID: 88641
PROJECT: Santa Fe and Los Angeles Avenue Roundabout
EA: 06-1A470
SELLER: Omni Family Health
-- Page 10 of 11 Pages --
25. ASSIGNMENT. The terms and conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns and successors of the parties hereto. BUYER may freely assign any or all of its interests or rights under this Agreement or under the Escrow without the consent of SELLER.
26. NON-INTEREST. No officer or employee of BUYER shall hold any interest in this Agreement (California Government Code section 1090).
27. NOTICES. All notices relative to this Agreement shall be given in writing and shall be personally served or sent by certified or registered mail and be effective upon actual personal service or depositing in the United States mail.
The parties shall be addressed as follows or at any other address designated by notice:
To BUYER: CITY OF SHAFTER
Attention: Ravi Pudipeddi
336 Pacific Avenue
Shafter, CA 93263
To SELLER: Omni Family Health
4900 California Ave, Suite 400B
Bakersfield, CA 93309
Parcel ID: 88641
PROJECT: Santa Fe and Los Angeles Avenue Roundabout
EA: 06-1A470
SELLER: Omni Family Health
-- Page 11 of 11 Pages --
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed, the day and year first-above written.
“BUYER” “SELLER”
CITY OF SHAFTER
OMNI FAMILY HEALTH, A CALIFORNIA
NON-PROFIT PUBLIC BENEFIT
CORPORATION
By: By: _________________________________
Lance Lippincott
City Manager
Francisco L. Castillon
Chief Executive Officer
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
CITY ATTORNEY
By:
Attachments: Exhibit “A” – Legal Description
Exhibit “B” – Property Diagram
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Shafter
City Clerk
336 Pacific Avenue
Shafter, CA 93263
APN: 028-180-40
No recording fee required:
Exempt pursuant to Code 27383
EXHIBIT A
The undersigned Grantor(s) declare(s) that the
DOCUMENTARY TRANSFER TAX IS: $ 0
County $ 0 City $ 0
X Grantee is Exempt Gov’t Agency (R&T 11922)
GC 27388.1(a)(1): Recorded document is
expressly exempted from payment of recording
fees (FBO Govt. agency):
Space above this line for Recorder’s Use
GRANT DEED District County Route Postmile Number
06 KER 43 15.88 88641-1
FOR A VALUABLE CONSIDERATION, the receipt of which is hereby acknowledged, OMNI FAMILY HEALTH, a California non-profit public benefit corporation, hereinafter called GRANTOR, hereby grants to the CITY OF SHAFTER, a California municipal corporation, hereinafter called GRANTEE, all that real property situated in the City of Shafter, County of Kern, State of California, more particularly described as follows:
SEE EXHIBIT “A” ATTACHED HERETO AND
INCORPORATED HEREIN BY THIS REFERENCE.
The GRANTOR further understands that the present intention of the CITY is to construct and maintain a public highway on the lands hereby conveyed and the GRANTOR, for itself and its successors and assigns, hereby waives any and all claims for damages to GRANTOR's remaining property contiguous to the property hereby conveyed by reason of the location, construction, landscaping or maintenance of the highway.
Dated: _____________________
Number
88641-1
GRANTOR:
OMNI FAMILY HEALTH, a California
non-profit public benefit corporation
By:_____________________________
Francisco L. Castillon
Chief Executive Officer
:
Number
88641-1
EXHIBIT “A”
Legal Description
Number
88641-1
Number
88641-1
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the
individual who signed the document to which
this certificate is attached, and not the
truthfulness, accuracy, or validity of that
document.
State of California
County of _______________________
On ___________________ before me, ________________________________, Notary Public, personally appeared ___________________________________________________________ ________________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature _____________________________
(Seal)
Number
88641-1
CERTIFICATE OF ACCEPTANCE
(Government Code Section 27281)
This is to certify that the interest in real property conveyed by the GRANT DEED dated ____________________, 20_____, from OMNI FAMILY HEALTH, a California non-profit public benefit corporation, to the CITY OF SHAFTER, a California municipal corporation, is hereby accepted for public purposes by order of the City Council of the City of Shafter on ____________________, 20_____, and the grantee consents to recordation thereof by its duly authorized officer.
CITY OF SHAFTER
By:______________________________
Lance Lippincott, City Manager
Dated: __________________________
ATTEST:
By:______________________________
Yazmina Pallares, City Clerk
STATE OF CALIFORNIA
CALIFORNIA STATE TRANSPORTATION AGENCY
DEPARTMENT OF TRANSPORTATION RIGHT OF WAY
ker43pm15_88_am
APPRAISAL MAP
EXHIBIT B
MANAGEMENT REPORT
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: August 19, 2025
DEPARTMENT: Steve Esselman, Planning Director
SUBJECT: DISCUSSION AND DIRECTION REGARDING SEPARATE
REZONING PROCESS VERSUS CONTINUING GENERAL PLAN
UPDATE TO ACCOMMODATE HOUSING NEED
RECOMMENDATION
Council find that the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; provide direction to Staff regarding using a separate rezoning process versus continuing the general plan update process to accommodate housing needs.
BACKGROUND
The purpose of this report is to inform the City Council about a potential timing issue regarding rezoning sites within the City to accommodate future housing needs as required by the approved 2023-2031 Housing Element Update (Housing Element) and to solicit feedback on how staff should move forward.
Program 1.1.1 of the Housing Element requires that the City rezone at least 187 acres to a minimum density of 20 units/acre, assuming 25% of the units are lower income, to accommodate a shortfall of 935 units as required by the City’s Regional Housing Needs Allocation (RHNA). Government Code Section 655583(c)(1)(A) requires implementation of the rezone within three years of the date of the adoption of the Housing Element. The Housing Element was adopted by the City Council on March 5, 2024 and therefore, implementation of the rezone must occur by March 5, 2027.
To complete the rezoning requirement, staff’s current strategy is to use the General Plan Update (GPU) process to identify sites that can be rezoned to satisfy the Housing Element requirement of at least 187 acres to a minimum density of 20 units/acre, assuming 25% of the units are lower income, to accommodate a shortfall of 935 units.
The tentative timeline to adopt and implement the General Plan Update is currently sometime in the winter of 2026/2027.
However, preparing a General Plan Update can be an unpredictable process. For example, public feedback can vary over the course of the update, stakeholders and advocacy groups may join late in the process and require reconsideration of the draft GPU language based on their comments, possible changes to a City Council’s make up can lead to shifting priorities, and new state legislation can emerge mid-process that
DISCUSSION AND DIRECTION REGARDING SEPARATE REZONING PROCESS VERSUS
CONTINUING GENERAL PLAN UPDATE TO ACCOMMODATE HOUSING NEED - 2 -
require GPU revisions.
Considering the possible unpredictability in a GPU process, the tentative timeline to adopt and implement the GPU could change depending on future feedback, political turnover, changing priorities, new laws, etc.
Given that the deadline of March 5, 2027 to rezone at least 187 acres to a minimum density of 20 units/acre closely aligns with the anticipated timeline to adopt and implement the GPU sometime in the winter of 2026/2027 and because GPU processing can be unpredictable, there is a possibility that the adoption and implementation of the GPU may occur after the March 5, 2027 deadline for rezoning in the Housing Element.
If the rezoning does not occur by the deadline, the California Department of Housing and Community Development (HCD) can:
• Revoke its prior finding that the Housing Element complies with state law, which can result in loss of availability of housing-related funding. • Exposes City to the Housing Accountability Act with fewer protections against housing project denials.
• HCD may refer the jurisdiction to the California Attorney General’s Office (AG) for enforcement.
• The AG can sue in court to compel rezoning and may seek penalties or compliance orders.
• If the rezoning deadline is missed, qualifying projects may be eligible for by-right approval under SB 35, bypassing discretionary review.
• Under AB 1398, if rezoning isn’t completed by the statutory deadline, the jurisdiction must: 1) identify and rezone a new set of sites (not previously identified), complete that rezoning within 1 year, and 3) these sites must allow by-right housing development.
• If HCD revokes Housing Element compliance, developers may file Builder’s Remedy projects in which the City loses the ability to deny affordable projects regardless of zoning.
Based on this possibility, staff is requesting direction from the City Council as to whether the City should:
1. Continue the rezoning process through the GPU process OR
2. Begin a separate City-initiated rezoning process concurrently with the GPU process.
There are pros and cons to each possibility as outlined below.
DISCUSSION AND DIRECTION REGARDING SEPARATE REZONING PROCESS VERSUS
CONTINUING GENERAL PLAN UPDATE TO ACCOMMODATE HOUSING NEED - 3 -
The pros to continuing the rezoning process through the GPU process are:
• Ensures zoning is consistent with newly adopted General Plan policies and land use designations.
• Community outreach and environmental review for the General Plan can cover rezonings, avoiding duplication.
• Saves on staff time and consultant costs by combining efforts. • Environmental review for the General Plan EIR may cover the rezonings, avoiding the need for a separate CEQA document.
The cons to continuing the rezoning process through the GPU process are:
• General Plan updates can take years; rezoning may be delayed. • May lack the site-specific detail or urgency that some rezoning proposals require.
• Adding rezoning into the mix can complicate and prolong the General Plan process.
• Combining controversial rezonings with the General Plan may attract broader opposition.
Alternatively, the pros to beginning a separate City-initiated rezoning process concurrently with the GPU process are:
• Can proceed on a faster timeline than a General Plan Update. • Allows more focused outreach, analysis, and negotiation for specific sites or districts.
• Keeps rezoning decisions out of the broader and often more contentious General Plan discussions.
The cons to beginning a separate City-initiated rezoning process concurrently with the GPU process are:
• Zoning must be consistent with the General Plan; if not, a General Plan amendment is also needed.
• More staff and CEQA resources needed for each rezoning effort. • Requires separate community engagement and hearings.
• Can lead to piecemeal planning if done without considering the broader policy context.
FISCAL IMPACT
DISCUSSION AND DIRECTION REGARDING SEPARATE REZONING PROCESS VERSUS
CONTINUING GENERAL PLAN UPDATE TO ACCOMMODATE HOUSING NEED - 4 -
The GPU option is already within the scope of work of an existing subconsultant tasked with assisting the City in preparing the GPU as well as the use of existing staff and resources already accounted for in the current budget.
There will likely be additional fiscal impact if the separate rezoning process is chosen.
Additional staff time and resources would be needed to move both the GPU process and a separate rezoning process forward. Additionally, given the scope of the rezoning process, staff will likely need extra assistance from outside consultants to successfully complete the process.
CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines because the action is receiving direction from the City Council regarding using a separate rezoning process versus continuing the general plan update process to accommodate housing needs and therefore, it is considered general policy and procedure making and not subject to CEQA.
APPROVED BY THE CITY ATTORNEY
Not Applicable
ATTACHMENTS
None