Agenda packet — Sierra Madre City Council, May 26, 2026 (part 2 of 2)

KARLY TRAN

SWIMMING POOL OFFICIAL INSPECTION REPORT

ENVIRONMENTAL HEALTH DIVISION
OFFICE: REC WATERS w CHIEF: ASHLEY DUONG
5050 COMMERCE DR, BALDWIN PARK, CA 91706 - Phone: (626) 430-5360 WWW.PUBLICHEALTH.LACOUNTY.GOV/EH
Facility Name:

Facility Address:

Inspection Date:
611 E SIERRA MADRE BLVD City/Zip: SIERRA MADRE, CA 91024 YMCA 5/2/2025

VIOLATIONS
Violation: 12. Pool Plaster Deteriorating / Repair / Replaster Violation Text: The pool shell shall be lined with a smooth, white, waterproof finish. 24 California Code of Regulations §§ 3108B.2 3108B.3
Corrective Action: Repair / replaster deteriorating pool shell to provide a smooth, white waterproof finish.

Observed etched pool plaster.

Submit plan and application to have pool replastered at 5050 Commerce Dr, Baldwin Park CA 91706.

POOL

CONDITION
Violation: 20. Recirculation Pump - Repair / Replace / Approved Violation Text: All parts of the pool and related pool facilities and equipment including the recirculation pump shall be maintained in good repair. 22 California Code of Regulations §§ 65525; 65535 Corrective Action: Repair / replace pool recirculation pump.

Observed excessive leaking from recirculation pump.

Submit plan and application to have pump replaced at 5050 Commerce Dr, Baldwin Park CA 91706.

POOL

EQUIPMENT /

TURNOVER
Violation: 32. Coping - Repair / Replace
Violation Text: Every pool shall be provided with handholds (perimeter overflow system, bull-nosed coping or cantilevered decking) around the entire perimeter. 24 California Code of Regulations § 3112B.1 Corrective Action: Repair / replace coping. Fill expansion joints between coping and deck.

Observed rusty and cracked surfaces of cantilever coping around the pool.

Submit plan and application to have coping replaced by next routine inspection at 5050 Commerce Dr, Baldwin Park CA 91706.

DECK

EQUIPMENT /

MARKINGS

OVERALL INSPECTION COMMENTS
The purpose of this visit is to conduct a routine inspection of the large pool.

All violations will be inspected on next routine inspection.

Spoke to person in charge, Donovan Cruz and Kurt Knop, at time of inspection and report will be emailed to operator on 5/6/25.

For questions or concerns pertaining to this report, please call the office at 626-430-5360.

It is improper and illegal for any County officer, employee or inspector to solicit bribes, gifts or gratuities in connection with performing their official duties.

Improper solicitations include requests for anything of value such as cash, free services, paid travel or entertainment, or tangible items such as food or beverages. Any attempt by a County employee to solicit bribes, gifts or gratuities for any reason should be reported immediately to either the County manager responsible for supervising the employee or the Fraud Hotline at (800) 544-6881 or www.fraud.lacounty.gov or email at [email protected].

YOU MAY REMAIN ANONYMOUS.

Failure to correct the violations by the reinspection date may result in additional fees.

Your signature on this form does not constitute agreement with its contents. You may discuss the content of this report by contacting the supervisor at the phone number of the Environmental Health office indicated on the front page of this report. Until such time as a decision is rendered by this department, the content of this report shall remain in effect.

By signing below the Person in Charge/Owner understands the above noted violations and statements.

PIC/Owner Signature EHS Name
Help us serve you better by completing a short survey. Visit our website at http://publichealth.lacounty.gov/eh/about/customer-service.htm .

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KARLY TRAN

SWIMMING POOL OFFICIAL INSPECTION REPORT

ENVIRONMENTAL HEALTH DIVISION
OFFICE: REC WATERS w CHIEF: ASHLEY DUONG
5050 COMMERCE DR, BALDWIN PARK, CA 91706 - Phone: (626) 430-5360 WWW.PUBLICHEALTH.LACOUNTY.GOV/EH
YMCA
Owner/Permittee:

Facility Address: City/Zip:

Inspection Date:

Re-inspection Date:

Time Out: Action:

Result:

Program Identifier: Service:

FA: PR: PE:

Time In:
611 E SIERRA MADRE BLVD SIERRA MADRE, CA 91024
YMCA
N/A
5/2/2025
04:25 PM
04:45 PM

ROUTINE INSPECTION

YMCA OF METRO LOS ANGELES

CORRECTIVE ACTION / NO FOLLOW UP REQUIRED
FA0329561 PR0289752 3620 NO FURTHER ACTION REQUIRED
Facility Name:

During an inspection of the facility at the above address, the following statuses were noted which may require immediate action.

IN = In Compliance OUT = Out of Compliance COS = Corrected On Site NO = Not Observed NA = Not Applicable The items marked below represent Los Angeles County Code violations and must be corrected by the reinspection date given above, unless otherwise stated in the report.

SAFETY EQUIPMENT / SIGNS STATUS DECK EQUIPMENT / MARKINGS STATUS

1. Life Ring With Attached Rope 30. Unobstructed Deck / Good Repair / Drainage IN IN

2. Body Hook Attached to Pole 31. Depth Markers & No Diving Tiles - Provide / Replace IN IN

3. Signs - Required OUT 32. Coping - Repair / Replace IN DISINFECTION / CHEMICAL LEVELS STATUS 33. Skimmer - Adequate Skimming / Repair / Replace / Water Level IN

4. Free Chlorine Residual 34. Suction Outlet Cover - Replace / Secure / Provide IN IN

5. Chlorine Level Too High (>10 ppm) 35. Handrail/Ladder/Grab Rails- Repair / Replace / Secure / Provide IN IN

6. Combined Chlorine Level Too High NA 36. Backflow Protection - Fill line / Hose Bibb NO

7. pH - Not in an Acceptable Range IN 37. Diving Boards NA

8. Cyanuric Acid (Stabilizer) Level Too High (>100 ppm) NA 38. Pool Enclosure - Fence IN

9. Chlorine Tablets in Skimmer / Floating Chlorinator 39. Gates/doors - Self-Closing / Latching IN IN POOL CONDITION STATUS 40. Underwater Light(s) - Repair / Secure in Niche / Provide IN

10. Pool Water Quality - Cloudy / Turbid / Green 41. Lighting - Deck Area - Adequate / Provide IN IN

11. Pool and Deck - Cleaning/Sanitation OUT OTHER STATUS

12. Pool Plaster Deteriorating / Repair / Replaster OUT 42. Spa Safety NA FACILITIES STATUS 43. Test Kit IN

13. Restroom - Toilets / Urinals / Lavatories - Clean / Repair 44. Pool Maintained by Certified Pool Technician IN IN

14. Restroom - Dispensers /Towels /Soap /Toilet Tissue /Waste Receptacle 45. Record Keeping IN IN

15. Shower Facilities - Clean / Repair / Replace 46. Plans Required - Construction / Equipment Change Made IN NO

16. Showers - Soap Dispenser or Containers / Filled with Soap 47. Drained Pool or Spa - Stagnant Water / Enclosure IN NA

17. Sinks/Shower - Hot and Cold Water 48. Animals Prohibited in Pool or Ancillary Facilities IN IN

18. Dressing Rooms - Clean / Repair 49. Lifeguard Service when Provided or Required IN NA POOL EQUIPMENT / TURNOVER STATUS 50. Wave Pool NA

19. Recirculation System 51. Spray Ground IN NA

20. Recirculation Pump - Repair / Replace / Approved 52. Other IN IN

21. Filter - Backwash / Repair / Replace / Approved IN 53. Pool Closed NA

22. Gauges IN

23. Flowmeter - Provide / Repair / Clean / Replace IN
_______ ppm _________ _______ ppm
Free Cl pH Level Cyanuric
Acid
2 2.0 7.4 0.0

24. Chemical Feeder - Provide / Repair / Replace / Approved IN

25. Direct Connection to Sewer/Drainage System Prohibited IN

26. Wastewater Disposal IN

27. Pool Equipment Room - Clean / Access IN

28. Suction Vacuum Release System (SVRS) NA

29. Chemical Storage IN
PIC/Owner Signature EHS Name
Help us serve you better by completing a short survey. Visit our website at http://publichealth.lacounty.gov/eh/about/customer-service.htm .

Page 1 of 3 ends

KARLY TRAN

SWIMMING POOL OFFICIAL INSPECTION REPORT

ENVIRONMENTAL HEALTH DIVISION
OFFICE: REC WATERS w CHIEF: ASHLEY DUONG
5050 COMMERCE DR, BALDWIN PARK, CA 91706 - Phone: (626) 430-5360 WWW.PUBLICHEALTH.LACOUNTY.GOV/EH
Facility Name:

Facility Address:

Inspection Date:
611 E SIERRA MADRE BLVD City/Zip: SIERRA MADRE, CA 91024 YMCA 5/2/2025

VIOLATIONS
Violation: 03d. Sign - Emergency Information
Violation Text: The emergency telephone number 911 in at least 4 inch letters, the number of the nearest emergency services and the name and street address of the pool facility shall be posted in at least 1 inch letters. 24 California Code of Regulations § 3120B.6 Corrective Action: Provide an emergency sign with the emergency telephone number 911 in at least 4 inch letters, the number of the nearest emergency services (Fire Department) and the name and street address of the pool facility in at least 1 inch letters.

Observed faded emergency information sign.

SAFETY

EQUIPMENT /
SIGNS
Violation: 03e. Sign - "Occupant Capacity"
Violation Text: A sign shall indicate the maximum number of pool users permitted for each pool. Swimming pools = 1 per 20 sq. ft. of pool surface area. Spa pool = 1 per 10 sq. Ft. 24 California Code of Regulations § 3120B.2 Corrective Action: Provide a sign that states the number of occupants permitted for each pool in letters at least 4 inches high. Swimming pools = 1 per 20 sq. ft. of pool surface area. Spa pool = 1 per 10 sq. ft.

Observed faded occupant capacity number on pool sign.

SAFETY

EQUIPMENT /
SIGNS
Violation: 11. Pool and Deck - Cleaning / Sanitation
Violation Text: All parts of the pool and pool deck must be kept clean and sanitary. California Health and Safety Code 116043 22 California Code of Regulations §§ 65533, 65546
Corrective Action: Maintain all parts of the pool, including the floor, stairs, sides, water line tiles, and deck free of algae, dirt, scum or other contamination. Clean the bottom and sides of the pool of algae / dirt / leaves /debris as often as necessary to maintain it in a clean condition.

Observed accumulation of dirt and debris on pool floor.

POOL

CONDITION
Violation: 12. Pool Plaster Deteriorating / Repair / Replaster Violation Text: The pool shell shall be lined with a smooth, white, waterproof finish. 24 California Code of Regulations §§ 3108B.2 3108B.3
Corrective Action: Repair / replaster deteriorating pool shell to provide a smooth, white waterproof finish.

Observed stained and etched pool plaster.

Submit plan and application to have pool replastered by next routine inspection to 5050 Commerce Dr, Baldwin Park CA 91706.

POOL

CONDITION

OVERALL INSPECTION COMMENTS
The purpose of this visit is to conduct a routine inspection of the shallow pool.

All violations will be inspected on next routine inspection.

Spoke to person in charge, Donovan Cruz and Kurt Knop, at time of inspection and report will be emailed to operator on 5/6/25.

For questions or concerns pertaining to this report, please call the office at 626-430-5360.

PIC/Owner Signature EHS Name
Help us serve you better by completing a short survey. Visit our website at http://publichealth.lacounty.gov/eh/about/customer-service.htm .

Page 2 of 3 ends

KARLY TRAN

SWIMMING POOL OFFICIAL INSPECTION REPORT

ENVIRONMENTAL HEALTH DIVISION
OFFICE: REC WATERS w CHIEF: ASHLEY DUONG
5050 COMMERCE DR, BALDWIN PARK, CA 91706 - Phone: (626) 430-5360 WWW.PUBLICHEALTH.LACOUNTY.GOV/EH
It is improper and illegal for any County officer, employee or inspector to solicit bribes, gifts or gratuities in connection with performing their official duties.

YOU MAY REMAIN ANONYMOUS.

Failure to correct the violations by the reinspection date may result in additional fees.

By signing below the Person in Charge/Owner understands the above noted violations and statements.

PIC/Owner Signature EHS Name
Help us serve you better by completing a short survey. Visit our website at http://publichealth.lacounty.gov/eh/about/customer-service.htm .

Page 3 of 3 ends

KARLY TRAN

CITY OF
SIERRA
MADRE

STAFF REPORT

POLICE DEPARTMENT
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Gustavo Barrientos, Police Chief
SUBJECT:

Professional Services Agreement with Pasadena Humane Society for Animal Shelter and Animal Control Services in the Amount of $364,488 for a Five-Year Period

RECOMMENDATION
It is recommended that the City Council approve a Professional Services Agreement with Pasadena Humane Society for animal shelter and animal control services in the amount of $364,488, and authorize the City Manager to execute the agreement and any related documents.

SUMMARY
The City of Sierra Madre currently contracts with Pasadena Humane to provide comprehensive animal shelter and animal control services. The current agreement, which became effective on July 1, 2021, will expire on June 30, 2026. Pasadena Humane has submitted a proposed five-year renewal agreement covering the period of July 1, 2026, through June 30, 2031.

The proposed agreement continues regional animal care and control services for Sierra Madre and seven other participating contract cities, including Arcadia, Bradbury, La Cañada Flintridge, Monrovia, Pasadena, San Marino, and South Pasadena. Pasadena Humane has indicated that the participating cities have benefited from maintaining standardized contract language, scope of work provisions, and contract terms during the current agreement cycle and is recommending continuation of that regional framework for the next five-year term.

Pasadena Humane will continue to provide comprehensive animal services, including field response, sheltering, veterinary care, licensing, reporting, emergency response, public education, and community-based animal welfare programs. Approval of the proposed agreement will ensure continuity of services that support public safety, animal welfare, and compliance with applicable state and local laws.

DISCUSSION & ANALYSIS
Pasadena Humane has served as the City’s contracted provider for animal shelter and animal control services for several years, and continues to provide regionalized animal services for multiple San Gabriel Valley cities. The organization maintains the staffing, facilities, dispatch capabilities, veterinary services, and operational infrastructure necessary to provide full-service animal care and control operations on a regional basis.

The proposed agreement largely maintains the current service delivery model but includes several revisions to contract language, operational expectations, and most notably, a revised pricing methodology and compensation structure that differs from the City’s existing agreement. Pasadena Humane specifically identified the following contract modifications in its renewal package:

Addition of Exhibit B – Pricing Schedule
Updated compensation provisions
Updated contact information
Removal of provisions specific to the City of Pasadena Municipal Code Replacing references to “Humane Officer” with “Certified Animal Control Officer” Extending response time for dead animal (DOA) calls to within 24 hours during regular business hours Revised Pricing Methodology and Cost Structure
A significant component of the proposed agreement is Pasadena Humane’s revised contract pricing methodology.

During discussions with contract cities, Pasadena Humane explained that the prior cost allocation structure did not consistently reflect actual service demands among participating cities and that the organization is transitioning toward a more standardized and data-driven regional cost allocation model. According to Pasadena Humane, the new methodology gradually moves participating cities toward a pricing formula more directly tied to measurable service factors, including:

Population
Animal live intake volume
Animal control service calls and field activity levels
Pasadena Humane advised participating agencies that the revised methodology is intended to create greater longterm equity and consistency among all contract cities by aligning contract costs more closely with actual operational demand and service utilization rather than relying on older historical formulas that varied between jurisdictions. The proposed pricing schedule reflects 8% annual increases over the five-year term while transitioning toward this updated allocation methodology. Under the proposed agreement, Sierra Madre’s monthly contract cost increases from $5,174 per month in FY 2026-27 to $7,048 per month by FY 2030-31. Currently, the City pays $4,704 per month or $56,448 per year. The table below represents the following annual contract costs:

Fiscal
Year-FY
Annual
Cost
Annual
Increase
Percent
Increase
FY 2026-
2027 $62,088 - -
FY 2027-
2028 $67,080 $4,992 8%
FY 2028-
2029 $72,456 $5,376 8%
FY 2029-
2030
$78,288 $5,832 8%
FY 2030-
2031 $84,576 $6,288 8%
The total five-year contract cost is approximately $364,488.

It should be noted that the proposed increases are not solely traditional inflationary adjustments. Rather, the increases reflect Pasadena Humane’s broader regional restructuring of how costs are distributed among participating agencies. During regional discussions with contract cities, Pasadena Humane explained that the revised methodology is intended to gradually normalize rates across all jurisdictions based upon actual service metrics and operational demand factors. In addition to the revised pricing structure, Pasadena Humane will continue retaining revenues generated through animal licensing, impound fees, and related service charges, consistent with the existing agreement framework.

Scope of Services
Under the proposed agreement, Pasadena Humane will continue providing a comprehensive range of animal shelter and animal control services to Sierra Madre residents and visitors. Key services include:
24-hour dispatch and response services seven days per week Emergency response to dangerous or aggressive animals
Response to injured domestic animals and wildlife
Animal bite investigations and quarantine enforcement
Support services for police operations involving animals Enforcement of local ordinances and state animal laws
Investigation of animal cruelty, neglect, nuisance, and public safety complaints Directed patrol services for targeted enforcement issues Dead animal removal services within prescribed response timelines The agreement establishes specific response time standards, including:

Priority one emergency calls responded to within 90 minutes, with 80% responded to within 45 minutes Routine service calls addressed within two hours during normal business hours Dead animal removal within 24-hours during regular business hours Shelter and Veterinary Services
The agreement also includes comprehensive sheltering and veterinary care services, including:

Intake and housing of impounded animals
Lost pet reunification efforts
Adoption and placement services
Rabies quarantine services
Veterinary examinations and treatment
Vaccinations and microchipping
Spay and neuter services
Humane euthanasia when necessary
Wildlife rehabilitation and emergency animal evacuation services Reporting and Accountability
To ensure accountability and transparency, Pasadena Humane is required to provide monthly and annual operational reporting to the city. Reports include:

Animal control call activity
Stray and deceased animal statistics
Intake and disposition data
Shelter outcomes
Licensing and fee collection reports
Spay/neuter program activity
Enforcement and investigation activity
The agreement also requires Pasadena Humane to provide audited financial statements annually for review by the City.

Term of Agreement
The proposed agreement is for a five-year term beginning July 1, 2026, and ending June 30, 2031, unless terminated earlier in accordance with agreement provisions. Either party may terminate the agreement with 90 days’ written notice.

Maintaining this regional partnership allows the city to continue receiving professional animal care and control services through an established provider with existing operational infrastructure, specialized staffing, veterinary capabilities, and regional coordination resources that would be cost prohibitive for the city to independently replicate.

STRATEGIC PLAN RELATIONSHIP
This agreement supports the City’s strategic goal of maintaining effective and responsive public safety services.

Contracting with Pasadena Humane ensures the continued delivery of animal control and animal welfare services that protect the community, support law enforcement operations, promote humane treatment of animals, and maintain quality of life for residents.

ENVIRONMENTAL ANALYSIS
This action is not a project under the California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(5), as it represents organizational or administrative activities that will not result in a direct or indirect physical change in the environment.

FISCAL IMPACT
The proposed agreement establishes a five-year cost structure for services. The annual cost to the city is as follows:

FY 2026-2027: $62,088
FY 2027-2028: $67,080
FY 2028-2029: $72,456
FY 2029-2030: $78,288
FY 2030-2031: $84,576
The total cost over the five-year term is approximately $364,488.

Funding for these services will be included in the Police Department’s annual operating budget and is subject to City Council approval through the annual budget process. The FY 2026-27 cost of $62,088 has been incorporated into the FY 2026-27 proposed budget. The FY 2027-28 through FY 2030-31 costs will be budgeted in the respective annual budgets in the subsequent years. Pasadena Humane will retain revenues generated from animal licensing, impound fees, and other service-related charges in accordance with the agreement.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Renewal Package Cover Letter.pdf
Pasadena Humane Animal Services Contract & Scope of Work 2026 (Sierra Madre).pdf 361 S. Raymond Avenue, Pasadena, CA 91105 • 626.792.7151 • pasadenahumane.org Dear,
The current Animal Care and Control contract that went into effect on July 1, 2021, expires on June 30, 2026. Pasadena Humane proposes renewal of the contract for another 5 years under roughly the same terms and conditions.

In 2021, the 8 contract cities of Arcadia, Bradbury, LA Canada Flintridge, Monrovia, Pasadena, San Marino, Sierra Madre, and South Pasadena adopted common contract and scope-of-work language and a 5-year contract term. We think these measures have proven very beneficial for the contract cities and Pasadena Humane and would like to continue the practice in the next contract period.

Attached for your review are the following:

1. DRAFT Contract & Scope of Work
Summary of changes:
• Add Exhibit B – Pricing Schedule
• Update Contacts
• Update Compensation section
• Removal of provisions specific to City of Pasadena Municipal Code • Change references to a “Humane Officer” to a “Certified Animal Control Officer” • Extend response time for DOA calls to 24 hours

2. Contract Pricing – Background, Objectives, Methodology, & Pricing Schedule • Moderate initial and annual increases and gradual move to consistent links to Population, Live Intakes, and Service Calls.

We greatly appreciate the opportunity to provide Animal Welfare services to your community and are eager to discuss the next contract period with you. After reviewing the attached, please give me a call to discuss next steps.

Kind regards,
Chris Ramon
President & CEO
1 PROFESSIONAL SERVICES AGREEMENT FOR ANIMAL

SHELTER AND ANIMAL CONTROL SERVICES
Pasadena Humane / City of Sierra Madre
THIS AGREEMENT ("Agreement") is made and entered into as of this 1st day of July, 2026 ("Effective Date"), by and between the CITY OF SIERRA MADRE, a municipal corporation ("City"), and the PASADENA HUMANE SOCIETY, doing business as PASADENA HUMANE, a nonprofit corporation with headquarters at 361 South Raymond Avenue, Pasadena, CA 91105 (“Pasadena Humane").

WITNESSETH
WHEREAS, Pasadena Humane is currently providing animal shelter and animal control services for City; and
WHEREAS, City desires to maintain the services provided by Pasadena Humane and use the services, supplies, equipment, and facilities of Pasadena Humane in the enforcement and performance of the powers and duties as set forth in the City Municipal Code; and WHEREAS, Pasadena Humane is willing to provide such services, supplies, materials, and use of its equipment and facilities in the enforcement and performance of said powers and duties and to provide animal shelter and animal control services herein stated; and WHEREAS, Pasadena Humane represents that it has that degree of specialized expertise contemplated within California Government Code, Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and WHEREAS, no official or employee of City has a financial interest, within the provisions of California Government Code, Sections 1090-1092, in the subject matter of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, City and Pasadena Humane do hereby agree as follows:

1.0 SERVICES PROVIDED BY PASADENA HUMANE

1.1 SCOPE OF SERVICES. Pasadena Humane shall perform the professional services identified in the Scope of Services attached hereto as Exhibit "A" and incorporated herein by this reference. City shall have the right to request, in writing, additional services beyond what is set forth in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase in compensation, shall be incorporated by written amendment to this Agreement.
2 1.2 PROFESSIONAL PRACTICES. Pursuant to this Agreement, Pasadena Humane shall provide personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence, and skill ordinarily exercised by service providers in similar fields and circumstances in accordance with sound professional practices.

1.3 WARRANTY. Pasadena Humane warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; animal control and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Pasadena Humane warrants that it shall advise City of Sierra Madre of any changes in laws that may affect Pasadena Humane’s performance of this agreement.

1.4 NON-DISCRIMINATION. In performing this Agreement, Pasadena Humane shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed color, national origin, ancestry, age, physical disability, mental disability, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status except as permitted pursuant to Section 12940 of the Government Code. Violation of this provision may result in the imposition of penalties referred to in Labor Code, Section 1735.

1.5 DELEGATION AND ASSIGNMENT. Pasadena Humane cannot assign or delegate or otherwise transfer this Agreement or the rights or duties contained herein to any individual, person or legal entity without the written consent of the City. Pasadena Humane may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Pasadena Humane’s expense.

1.6 ANIMAL LICENSURE. Pasadena Humane shall issue City animal licenses for rabies vaccinated pets in compliance with licensing ordinances and fees as established by each individual City. One hundred percent of the revenue of the licensing service will be retained by Pasadena Humane. Such rates shall be established in accordance with all applicable State and local laws and as adopted by each individual City.

Each party to this Agreement would like to move towards a standardized rate for all of the Cities that Pasadena Humane serves. This standard rate may be determined by a licensing fee analysis and cost comparison, with recommended licensing rates to be agreed upon by all parties and ratified by the individual 3 Cities. In the absence of this analysis and cost comparison, licensing rates shall be established as is current practice for each individual City.

2.0 COMPENSATION AND BILLING

2.1 COMPENSATION. In consideration for satisfactory and timely performance of all services provided to City under this Agreement, City shall pay Pasadena Humane the monthly amounts specified in Exhibit B. Pasadena Humane will retain 100% of all pet-licensing revenues and retain 100% of any animal impounds fees that Pasadena Humane may collect.

2.2 ADDITIONAL SERVICES. Pasadena Humane shall retain the proceeds for any additional fees for service.

2.3 METHOD OF BILLING. Pasadena Humane may submit invoices to City for approval on a progress basis, but no more often than monthly. City shall pay Pasadena Humane's invoice within forty-five (45) days from the date City receives said invoice. Any additional services outside the Scope of Service Exhibit “A” approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4 RECORDS AND AUDITS. Financial records of Pasadena Humane's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be provided to and made available to City for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date. Pasadena Humane shall provide to the City copies of its audited financial reports, annually, covering the period of this Agreement.

3.0 TIME OF PERFORMANCE

3.1 COMMENCEMENT AND COMPLETION OF WORK. The professional services to be performed pursuant to this Agreement shall commence from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2 EXCUSABLE DELAYS. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, pandemic, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. 4 4.0 TERM AND TERMINATION

4.1 TERM. The services provided pursuant to this Agreement shall begin on the Effective Date and continue for a period of five years, ending June 30, 2031, ("Termination Date"), unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2 APPOINTMENT. In accordance with City’s Municipal Code , City appoints Pasadena Humane as the Animal Shelter of City for the period beginning on the Effective Date and ending on the Termination Date, and hereby authorizes, directs, and empowers Pasadena Humane to perform during the term of this Agreement all the powers and duties conferred and imposed upon the Shelter Director by the City’s Municipal Code, applicable City policies and regulations, and state laws and regulations, as they may be amended from time to time.

4.3 ACCEPTING OF APPOINTMENT. Pasadena Humane shall during the term of this Agreement perform all the powers and duties conferred and imposed upon the Animal Shelter and Shelter Director, in compliance with all applicable City policies and regulations, and state laws and regulations, as they may be amended from time to time.

4.4 NOTICE OF TERMINATION. This Agreement may be terminated by either party by giving not less than 90 days written notice to the other party, except as referenced in Section 5.8 of this Agreement. The notice shall state the termination date.

4.5 COMPENSATION. City shall continue to pay Pasadena Humane pursuant to section 2.1 of this agreement each month through the termination date.

5.0 INSURANCE

5.1 MINIMUM SCOPE AND LIMITS OF INSURANCE. Pasadena Humane shall, at its own cost and expense, promptly secure and maintain during the life of this Agreement the following insurance:

5.1.1 Comprehensive general liability insurance on an “occurrence” basis, including premises, operations, products and completed operations, property damage, blanket contractual liability, independent contractors, bodily injury and personal and advertising injury with a policy of not less than Two Million Dollars ($2,000,000) per occurrence. If a general aggregate limit applies, the general aggregate limit shall be twice the required occurrence limit.
5 5.1.2 Comprehensive automobile liability insurance for any owned, non-owned and hired vehicles used in the connection with the performance of this Agreement with a policy of not less than One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

5.1.3 Workers' compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.

5.1.4 Professional errors and omissions ("E&O") liability insurance with policy limits of not less than Two Million Dollars ($2,000,000) per occurrence or claim, Two Million Dollars ($2,000,000) aggregate. Pasadena Humane shall obtain and maintain said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2 If Pasadena Humane maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Pasadena Humane. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

5.3 ENDORSEMENTS. Each policy of insurance required hereunder shall contain or be endorsed to contain the following:

5.3.1 "The City of Sierra Madre and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to this subject project and Agreement with City."

5.3.2 "This policy shall not be cancelled, reduced, or otherwise modified without the insurance carrier giving the City a minimum of thirty (30) days' prior written notice."

5.3.3 "Any other insurance or self-insurance maintained by the City of Sierra Madre shall be in excess of and not contributing with the insurance provided by this policy."

5.4 WAIVER OF SUBROGATION. Pasadena Humane hereby grants City a waiver of any right to subrogation which any insurer of Pasadena Humane may acquire against City by virtue of the payment of any loss under such insurance. Pasadena Humane agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer. 6 5.5 SELF-INSURED RETENTIONS. Self-insured retentions must be declared to and approved by City. City may require Pasadena Humane to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

5.6 ACCEPTABILITY OF INSURERS. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII.

5.7 CERTIFICATES OF INSURANCE. Pasadena Humane shall submit to City a certificate of insurance and endorsements for each policy not less than one (1) day prior to beginning performance under this Agreement. However, failure to obtain the required documents prior to the work beginning shall not waive Pasadena Humane’s obligation to provide them. Each certificate shall be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by the City. City may require complete certified copies of any or all policies at any time.

5.8 FAILURE TO MAINTAIN REQUIRED INSURANCE. Failure to maintain required insurance at all times shall constitute a default and material breach of this Agreement. In such event, Pasadena Humane shall immediately notify City and cease all performance under this Agreement until further directed by City other than caring for animals impounded or quarantined at Pasadena Humane's shelter prior to termination. In the absence of satisfactory insurance coverage, City shall have the option to immediately terminate this Agreement.

5.9 SPECIAL RISKS OR CIRCUMSTANCES. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

5.10 NON-LIMITING. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement.

6.0 GENERAL PROVISIONS

6.1 ENTIRE AGREEMENT. This Agreement constitutes the entire Agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may only be modified in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document attached hereto, including exhibits to this Agreement.

6.2 DESIGNATED POINT OF CONTACT. Pasadena Humane shall designate an individual to be the point of contact for any and all operational issues involving 7 the City. Pasadena Humane shall provide said individual’s contact information, including name and telephone number upon execution of this Agreement.

Likewise, the City shall designate an individual to be the point of contact for any and all operational issues involving Pasadena Humane. The City shall provide said individual’s contact information, including name and telephone number upon execution of this Agreement.

6.3 BUSINESS LICENSE. Pasadena Humane shall maintain a business license as required by the City Municipal Code during the duration of this Agreement and pay any fees related thereto.

6.4 This Agreement shall be governed by the laws of the State of California.

6.5 NOTICES. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery; (b) at the time of certified delivery if such communication is sent through regular United States mail.

IF TO CITY:

IF TO PASADENA HUMANE:

Christopher Ramon, President & CEO
The Pasadena Humane Society
361 South Raymond Avenue
Pasadena, CA 91105

6.6 ATTORNEY'S FEES. In the event that legal action is necessary to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including attorney's fees from the opposing party in any amount determined by the court to be reasonable.

6.7 INDEMNIFICATION AND HOLD HARMLESS. Pasadena Humane shall protect, defend, indemnify, and hold harmless City and its elected and appointed officials, officers, and employees from any and all claims, liabilities, expenses, including attorneys’ fees, damage to property or injuries to or death of any person or persons or damages of any nature including, but not by way of limitation, all civil claims or workers' compensation claims arising out of or in any way connected with the intentional or negligent acts, error, or omissions of Pasadena Humane, its employees, agents, or subcontractors, including claims arising out of activities on City premises or facilities, in the performance of this Agreement. 8 6.8 INDEPENDENT CONTRACTOR. Pasadena Humane is, and shall at all times remain as to City, a wholly independent contractor. Pasadena Humane shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of the Agreement. Pasadena Humane shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

6.9 OWNERSHIP OF DOCUMENTS. All findings, reports, documents, information, and data including, but not limited to, computer hard drives and files furnished or prepared by Pasadena Humane or any of its subcontractors in the course of performance of this Agreement pursuant to the Scope of Services, shall be and remain the sole property of Pasadena Humane. Pasadena Humane agrees that any such documents or information shall be made available to the City for review.

6.10 PUBLIC RECORDS ACT DISCLOSURE. Pasadena Humane has been advised and is aware that all reports, documents, information and data including, but not limited to, computer tapes, discs, or files furnished or prepared by Pasadena Humane, or any of its subcontractors, and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et. seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Pasadena Humane informs City of Sierra Madre of such trade secrets. City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.11 RESPONSIBILITY FOR ERRORS. Pasadena Humane shall be responsible for its work and results under this Agreement. Pasadena Humane, when requested, shall furnish clarification and/or explanation as may be required by City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Pasadena Humane occurs, then Pasadena Humane shall, at no cost to City, provide all necessary professional services needed to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.12 PROHIBITED EMPLOYMENT. Pasadena Humane will not employ any regular employee of City while this Agreement is in effect.

6.13 COSTS. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
9 6.14 NO THIRD-PARTY BENEFICIARY RIGHTS. This Agreement is entered into for the sole benefit of City and Pasadena Humane and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under, or to this Agreement.

6.15 HEADINGS. Any heading of the several paragraphs of this Agreement is inserted for convenience and reference only and shall not be held or construed in any manner to affect the scope, or to limit or to qualify the meaning or intent of the provisions thereof.

6.16 CONSTRUCTION. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.17 WAIVER. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance.

No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.18 SEVERABILITY. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance.

Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party is materially impaired, which determination as made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.19 COUNTERPARTS. This Agreement may be executed in counterparts, each of which so executed shall be deemed an original irrespective of the date of the execution, and said counterparts shall together constitute one and the same agreement.

6.20 CORPORATE AUTHORITY. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement 10 on behalf of said parties and that by doing so, the parties hereto are formally bound to the provisions of this Agreement.

6.21 ARBITRATION OF DISPUTES. Any dispute for under $50,000 arising out of or relating to the negotiation, construction, performance, nonperformance, breach or any other aspect of this Agreement, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. Neither Party waives its right to object to the timeliness or sufficiency of any claim filed or required to be filed against each other. The Parties both reserve the right to conduct full discovery.

IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be executed by their duly authorized representatives as of the date of the first written above.

ATTEST: CITY:

BY: __________________________ BY: ________________________ Approved as to Form:

THE PASADENA HUMANE
SOCIETY:

BY: __________________________ BY: _______________________ Christopher Ramon, President & CEO
11 PROFESSIONAL SERVICES AGREEMENT FOR ANIMAL

SHELTER AND ANIMAL CONTROL SERVICES
Pasadena Humane / City of Sierra Madre

EXHIBIT A
Scope of Services
Pasadena Humane will provide all staffing, equipment, and supplies needed to provide animal care and control services, which shall include field services, sheltering services, medical services, reporting, community programming and other services described in the sections below.

Pasadena Humane will adhere to all applicable federal, state and local laws, statutes, and ordinances regarding the humane care and treatment of animals.

1. Field Services
Activities involve trained field officers and dispatchers performing a variety of duties utilizing appropriate equipment. Services include:
a. Receive calls for service 24 hours per day, seven days per week through either Pasadena Humane dispatch or after-hours answering service and dispatch staff for field response as appropriate.
b. Respond to priority one calls no later than 90 minutes from dispatch, with 80% of all priority one calls responded to within 45 minutes of dispatch, 24 hours per day.

Priority one calls include:
i. Seemingly vicious or dangerous animals that pose a public safety threat, ii. incidents in which a person has been injured by an animal at large, iii. calls regarding sick or injured domestic animals at large or sick or injured wildlife.
iv. emergency situations that cannot be handled by on-duty police officers requiring animal control assistance,
v. requests for law enforcement support in cases such as animals of deceased persons or legally detained individuals,
vi. predatory wildlife which poses a danger to the public until such time as California Fish and Wildlife can respond and clear the call, vii. loose livestock,
viii. pick up of dead animals at the request of a police officer or City official when such service cannot be reasonably delayed until the next normal business day due to exigent circumstances such as public endangerment, attractive nuisance, or a shock to the public, and
12 ix. any other clearly exigent circumstance.
c. Respond to routine calls for service, such as dogs at large, abuse/neglect complaints, within two hours during regular business hours, 8am to 8pm seven days per week. Routine calls received during non-business hours shall be handled by Pasadena Humane during the next business day. d. Assist and support the City’s law enforcement operations when there may be animal related concerns. This includes but is not limited to providing animal control support during the execution of arrest and search warrants both inside and outside the City limits. A Certified Animal Control Officer shall participate in the pre-warrant briefing in circumstances in which the City anticipates animal related concerns in advance.
e. Attempt to return lost-owned dogs with discernible form of owner identification to owner, or if owner cannot be located, impound.
f. Healthy community cats, defined as cats who are free-roaming, or feral, or outdoor barn or working cats who have no discernible form of ownership identification may be accepted for the purpose of spay/neuter, and if deemed appropriate by Pasadena Humane returned to their neighborhood/home territory, commonly referred to as TNRM (trap-neuter-return-monitor); g. Remove dead land animals (limited to a maximum of 150 pounds) from public and private property and dispose of these animals within 24 hours during regular business hours of receiving the request, 8am to 8pm seven days per week.

Pasadena Humane reserves the right to refrain from entering private property if doing so would be unsafe.
h. Dispatch an officer to assist with an owned pet surrender when there are exigent circumstances and/or after determining there are no reasonable means for a pet owner to bring their animal to shelter (a reasonable fee may be charged to the pet owner).
i. Share information with the public to assist community members with resources and tools to improve or maintain the health and welfare of animals in the community.
j. Enforce all animal related local ordinances, County codes and State laws. Issue administrative or criminal citations as appropriate. City agrees to furnish Pasadena Humane with enough citation forms to perform this service. k. Investigate cases for possible criminal prosecution, including misdemeanor and felony crimes. Collect evidence, prepare reports, and testify in court and other hearings if necessary.
13 l. Investigate animal nuisance complaints such as excessive barking and other violations. Provide investigative reports to the appropriate City entity for review and appropriate action.
m. Investigate reports of animal bites and, for City of Sierra Madre, quarantine animals for rabies observation for ten days from the time of the bite at their owner’s residence or pick up and hold the animal in quarantine at the Pasadena Humane shelter in an individual kennel where the animal will not have direct contact with other animals during its quarantine period. For animals outside of Pasadena notify the Los Angeles County Department of Rabies Control program so that their inspectors may quarantine the animal and, if desired, direct Pasadena Humane to house the animal during the quarantine period. If the animal should die during the quarantine period, Pasadena Humane shall immediately contact the presiding Public Health / Department of Health Services, as well as the animal’s owner, if known.
n. To the extent that aid is requested, available and necessary, respond to emergencies such as fires, earthquakes, floods, and other natural or manmade disasters to rescue and temporarily house animals, or to provide care for animals in evacuation zones. Pasadena Humane will not be obligated to provide aid and assistance where such provision would be disproportionately detrimental to the public health, safety or welfare of its employees or the communities it serves. o. In the case of an emergency call by the City Police Department to impound a legally detained individual’s property, Pasadena Humane may assess a reasonable impoundment fee to the owner of the animal, to be collected at the time of pick-up. If any governmental entity, including the City, requests Pasadena Humane society to impound a particular animal or animals to be held as evidence in a jurisdictional proceeding or for any other purpose, Pasadena Humane may assess a reasonable impound fee to such governmental entity for any impound period for those species of animals not kept, stored, fed, maintained, or housed in the ordinary course or scope of business as an animal shelter (i.e. animals other than dogs, cats, rabbits, or other small pets). p. Provide “Directed Patrol Services” as requested by the City, defined as patrol services intended for a specific area or problem for a limited duration for the purpose of addressing enforcement issues relating to animals. q. When healthy kittens are found or reported, Pasadena Humane may ask the finding party to monitor the litter and/or ask the finder to foster and/or impound kittens. Any sick, injured or unhealthy kittens will be impounded by Pasadena Humane.
14 Please note: Pasadena Humane does not respond to calls regarding healthy non-predatory wildlife.

2. Shelter Services
Represents services provided by Pasadena Humane to meet the needs of animals collected in the field within the boundaries of the City and animals relinquished or turned in at the Pasadena Humane facility that have originated within the boundaries of the City. Services are dedicated to providing a comfortable and safe environment for all animals admitted regardless of how they came in, when they came in, or their age, health status and behavior, as well as providing accessibility to the public to obtain services and/or reclaim pets. Services include:
a. Provide food, water, and shelter for impounded animals daily, seven days per week.
b. Provide species-appropriate sheltering and enrichment to ensure sheltered pets are able to rest comfortably and are free to express normal behavior. c. Provide behavior assessment and attempt to remediate problem behaviors. d. Attempt to reunite lost pets with their owners.
e. Make best efforts to place every healthy and safe animal. f. Animals found within the City may be turned in by appointment during regular business hours at the Pasadena Humane facility. Members of the public looking to turn in a found animal may, at the discretion of Pasadena Humane, be asked to help locate the owner by, including and not limited to, posting signs, checking with neighbors, utilizing social media, up to when appropriate and safe holding the animal while performing the above actions.
g. After all other resources or alternatives have been exhausted and when impound is deemed the best agreed upon outcome for community members seeking assistance with their pet, owned animals may be surrendered at the shelter, by appointment based on capacity. Pasadena Humane will make every effort to collect a reasonable fee from owners surrendering their pets. h. Where appropriate, healthy cats may be accepted for the purpose of spay/neuter, and if deemed appropriate by Pasadena Humane safely and appropriately returned to their neighborhood/home territory, commonly referred to as TNRM (trap-neuter-return-monitor).
i. Quarantine and observe animals for rabies and other diseases at the direction of the Department of Public Health.
j. Provide emergency response to pets displaced by wildfires or other disasters. k. Hold animals that are the subject of criminal investigations or other legal or administrative proceedings.
15 l. Provide euthanasia services to impounded animals as deemed appropriate. m. Properly dispose of deceased animals.
n. Maintain a website with pictures of impounded and surrendered animals to facilitate reuniting the animals with their owners or finding new adoptive homes. o. Return any animal to the animal’s owner or return cats to their neighborhood/home territory with or without impoundment if it is deemed by Pasadena Humane to be the best outcome for the animal.
p. Maintain regular hours of operation for the public seeking an appointment to find a lost pet, impound a found pet, or surrender an owned pet. q. Microchip all dogs, cats and rabbits prior to reunification or placement, unless exigent circumstances such as animal illness delay or prevent service. r. When healthy kittens are brought to the shelter, Pasadena Humane may ask the finding party to monitor the litter and/or ask the finder to foster and/or impound kittens. Any sick, injured or unhealthy kittens will be impounded by Pasadena Humane.

Medical Services
Represents services dedicated to providing medical services to animals in the shelter.

Services include:
s. Provide access to licensed veterinary medical care, 24 hours per day, 7 days per week for impounded and sheltered animals.
t. Provide limited health screening examinations and, if deemed necessary by a shelter veterinarian, treatment to all animals entering the shelter. u. Provide core vaccinations to cats and dogs and provide medical care to sheltered animals to ensure freedom from pain, injury or disease, and in accordance with standards of care set by the Association of Shelter Veterinarians Guidelines for Standards of Care in Animal Shelters.
v. Perform spay and neuter services for all dogs, cats and rabbits, unless a veterinarian certifies that the animal is too sick or injured, or that it would otherwise be detrimental to the health of the animal, to be spayed or neutered.

3. Reporting
To ensure transparency Pasadena Humane will file annual reports to the State as required by law. Pasadena Humane will also provide the City with its audited financial reports covering the terms of this Agreement. The preparer of Pasadena Humane’s audited financial reports shall satisfy the City as to the reasonableness, accuracy, and completeness of the audited financial reports.
16 a. Monthly Reporting - Pasadena Humane will provide the City with a monthly report that includes a summary of operations and activities, including the following:
i. Numbers of stray and deceased animals picked up in City ii. Animal control activities by type
iii. Number of animal control service calls responded to within the City, including type of service.
iv. Impound reports by species, wild and domestic
v. Animal intake total broken down by species for stray, seized, surrendered by owner, or otherwise, as well as duration of stay
vi. Animal final disposition/outcome broken down by species with an animal description, including returned to owner, adopted, transferred to another agency, returned to field, died or lost in shelter, and euthanized

1. Humane Euthanasia data will include the reason for humane euthanasia.
vii. Kennel inventory
viii. Summary of licensing outreach activities.
ix. Number of low-cost spay and neutering services provided, including species, provided to City residents
x. Fee reports itemizing all license, impound, and other fees and penalties collected by Pasadena Humane
b. Annual Reporting - Pasadena Humane will also provide an annual operations report summarizing services performed and operations conducted by Pasadena Humane during the prior year, stratified as to the geographic source of performance factor (i.e., the Cities of Arcadia, Bradbury, La Cañada Flintridge, Monrovia, Pasadena, San Marino, Sierra Madre, and South Pasadena). c. Incident Reporting - Incident reports, such as allegations of animal bites or “nuisance animal” are provided to the Health Department, City Attorney’s Office, and/or Code Compliance Office (depending on jurisdiction) for consideration of scheduling a hearing.

4. Community Programming & Other Services
Pasadena Humane is a safety net for the community’s animals in need. As such, at no cost to the City, Pasadena Humane shall provide community education and diversion programs to promote: a) companion animals residing in loving families, and b) peaceful co-existence with wildlife. Services will include:
a. Provide low-cost public spay/neuter, vaccination clinics, and microchipping services.
17 b. Based on availability of resources, provide emergency services to pet owners in distress, such as a pet-food pantry and temporary boarding. c. Offer public education in animal behavior and animal training classes. d. Operate humane education programs for youth.
e. Offer wildlife education through a variety of platforms. f. As one of only two shelters in Southern California licensed to provide wildlife rehabilitation, offer rehabilitation services to injured and orphaned wildlife when there is a high probability that the animal can successfully be returned for survival in the wild after rehabilitation.
g. Issue City animal licenses for rabies vaccinated pets in compliance with terms contained in Professional Services Agreement for Animal Shelter and Animal Control Services.

5. Fees charged to public - Pasadena Humane may charge the public fees, or waive fees with the exception of licensing fees, for these services at its sole discretion.

6. City Promotion of Pasadena Humane programs and services - City agrees to promote licensing, vaccination, spay/neuter, and microchipping of pets through City channels and forums, including and not limited to social media, website and printed materials at relevant City offices.
18 PROFESSIONAL SERVICES AGREEMENT FOR ANIMAL

SHELTER AND ANIMAL CONTROL SERVICES
Pasadena Humane / City of Sierra Madre

EXHIBIT B
Contract Pricing
Monthly amounts in US dollars due and payable on the first of each month for each of the 12 months in each contract year. Year 1 begins on July 1, 2026.

Year 1 Year 2 Year 3 Year 4 Year 5
City of: 2026-27 2027-28 2028-29 2029-30 2030-31
Arcadia 32,835 34,005 35,218 36,473 37,773
Bradbury 1,181 1,332 1,501 1,693 1,908
La Canada Flintridge 10,055 10,083 10,111 10,139 10,167 Monrovia 24,571 26,527 28,638 30,918 33,379
Pasadena 165,664 169,994 174,437 178,996 183,674
San Marino 8,599 8,903 9,217 9,542 9,879
Sierra Madre 5,174 5,590 6,038 6,524 7,048
South Pasadena 17,377 18,045 18,739 19,459 20,207

CITY OF
SIERRA
MADRE

STAFF REPORT

CITY MANAGER'S OFFICE
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Miguel Hernandez, Assistant City Manager
SUBJECT:

Professional Services Agreement with California Consulting, Inc. for Grant Research, Identification, Writing, and Administration Services in the Amount of $111,400

RECOMMENDATION
It is recommended that the City Council approve the Professional Services Agreement with California Consulting, Inc. in the amount of $111,400 for two-year period with an optional renewal.

SUMMARY
The City has an ongoing need to identify and pursue competitive grant funding opportunities to support capital projects, programs, and initiatives across multiple departments. Staff is recommending approval of a two‑year Professional Services Agreement with California Consulting, Inc., the largest grant writing firm in California, to provide comprehensive grant research, identification, application preparation, and, where eligible, post‑award grant administration services. Under the proposal, California Consulting will provide these services on a flat monthly retainer of $4,600 plus reimbursement of out‑of‑pocket expenses, with a base term of two years beginning July 1, 2026, and with option in Year 3 for the City to continue or discontinue services

DISCUSSION & ANALYSIS
The City of Sierra Madre increasingly relies on external grant funding to supplement limited General Fund and special fund resources for transportation, public safety, climate and energy projects, parks, recreation, and other community priorities. The evolving grant landscape at the federal, state, and regional levels requires continuous monitoring, technical expertise, and the ability to prepare highly competitive applications under tight timelines.

California Consulting, founded in 2004, has specialized in representing public agencies and non‑profit organizations and has secured over $1.5 billion in grant funding for its clients since inception. The firm is the largest grant writing firm in California, with over 250 clients statewide, including more than 150 cities and over 50 school districts, and employs a team of more than 30 grant writers supported by approximately 40 staff members located across the state. Staff believes that leveraging this depth of experience will significantly enhance the City’s ability to secure competitive grants.

Scope of Services
Under the proposed agreement, California Consulting will provide comprehensive grant funding services including, but not limited to:

Conducting an initial and ongoing needs assessment with City department heads and key staff to identify funding priorities and projects.

Facilitating department‑level decision‑making regarding which grants to pursue based on program fit, competitiveness, and staff capacity.

Performing continuous grant research and identification, tracking current and upcoming grant opportunities, and providing the City with recommended opportunities matched to City priorities.

Preparing complete grant application packages, including scopes of work, budgets, timelines, narratives, and supporting documentation, in close coordination with City staff.

Coordinating letters of support as needed, and ensuring timely submission of all grant applications.

Monitoring funding agencies until awards are announced and providing post‑award grant administration and compliance services where funding allows or as separately authorized by the City.

Providing monthly progress reports detailing grants available, in progress, submitted, and awarded, to support staff and inform the City Council.

Monthly meetings with City staff to ascertain needs and goals.

California Consulting’s process emphasizes quality assurance through internal peer review, regular meetings between Project Managers and Grant Managers, and structured timelines designed to avoid last‑minute submissions. Each client is assigned a lead Project Manager who maintains regular communication and tailors grant strategies to the client’s priorities.

The proposed Professional Services Agreement establishes a two‑year term commencing July 1, 2026, and ending June 30, 2028, subject to annual appropriations. The structure includes explicit City options in Year three (3) that allow the City Manager, at the direction of the City Council, to continue or discontinue the agreement based on performance, funding availability, and the City’s strategic priorities. The agreement will also include typical termination for convenience provisions, enabling the City to terminate the contract with appropriate notice.

California Consulting proposes to provide monthly retainer services, inclusive of grant research, identification, grant writing, and post‑award administration as needed, for a flat monthly rate of $4,600. Staff finds the proposed rate consistent with the level of service, and the anticipated volume of grant activity needed for the City over the next several years.

STRATEGIC PLAN RELATIONSHIP
Goal 2 - Organizational Stability: Build on Fiscal Stability Goal 3 - Organizational Stability: Invest in Innovation and Technology

ENVIRONMENTAL ANALYSIS
The proposed action does not constitute as a project under the California Environmental Quality Act (“CEQA”), based on Section 15061(b) (3) of the CEQA Guidelines, as it can be determined with certainty that it will have no impact on the environment.

FISCAL IMPACT
The proposed agreement would establish a flat monthly retainer of $4,600, plus reimbursement for approved outof-pocket expenses, for an annual base cost of approximately $55,200, excluding reimbursable expenses. Funding in the amount of $111,400 from the General Fund is proposed for the initial two-year term, covering Fiscal Years 2026-27 and 2027-28. The agreement also includes an explicit City option for a third year, allowing the City Manager, at the direction of the City Council, to continue or discontinue the agreement based on consultant performance and the availability of funding.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Attachment 1 - 2026-07-01 Agreement_California Consulting_Draft.pdf Attachment 2 - City of Sierra Madre- Monthly Retainer Proposal.pdf 444768.2 1

PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of Sierra Madre / California Consulting, Inc. )

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Sierra Madre, a California municipal corporation (“City”), and California Consulting, Inc., a California Corporation (“Consultant”).

2. RECITALS

2.1 City has determined that it requires the following professional services from a consultant: Grant Writing Services

2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3 Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1 “Scope of Services”: Such professional services as are set forth in Consultant’s April 23, 2026 proposal to City attached hereto as Exhibit A and incorporated herein by this reference.

3.2 “Agreement Administrator”: The Agreement Administrator for this project is Assistant City Manager, Miguel Hernandez . The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant
444768.2 2

3.3 “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference.

This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4 “Maximum Amount”: The highest total compensation and reimbursable costs payable to Consultant by City under this Agreement. The Maximum Amount for the initial two (2) year term shall not exceed One Hundred Eleven Thousand Dollars ($111,000). At the City’s sole discretion, this Agreement may be extended for up to one (1) additional one-year term. For each optional extension year, the Maximum Amount may be increased by an annual adjustment tied to the Consumer Price Index (CPI) or another mutually agreed-upon measure of inflation, not to exceed a reasonable percentage increase per year as determined by the City. The maximum amount for the one-year extension will not exceed Fifty-Eight Thousand Dollars ($ 58,000.00).

3.5 “Commencement Date”: 07/01/2026

3.6 “Termination Date”: 06/30/2028

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 16 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT’S DUTIES

5.1 Services. Consultant shall perform the services identified in the Scope of Services.

City shall have the right to request, in writing, changes in the Scope of Services.

Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2 Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.3 Campaign Contributions. This Agreement is subject to Government Code Section 84308, as amended by SB 1439. Consultant shall disclose any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party’s agent. Consultant shall provide a signed copy of the attached Campaign Contribution Disclosure Form to the City prior to, or concurrent with, the Consultant’s execution of this Agreement. 444768.2 3

6. SUBCONTRACTING

6.1 General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

7. COMPENSATION

7.1 General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2 Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3 Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

7.4 Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5 Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

8. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer-aided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as “written products”) shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

9. RELATIONSHIP OF PARTIES

9.1 General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.
444768.2 4

10. INDEMNIFICATION

10.1 Definitions. For purposes of this Section 10, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

10.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11. INSURANCE

11.1 Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

11.2 Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage.

However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best’s Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: City of Sierra Madre Legislative Grant Writing Services
• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.

12. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:

Professional Liability Insurance: $1,000,000 per occurrence, $2,000,000 aggregate
General Liability:
444768.2 5
General Aggregate: $2,000,000
Products Comp/Op Aggregate $2,000,000
Personal & Advertising Injury $1,000,000
Each Occurrence $1,000,000
Fire Damage (any one fire) $50,000
Medical Expense (any 1 person) $5,000
Workers’ Compensation:

Workers’ Compensation Statutory Limits
EL Each Accident $1,000,000
EL Disease - Policy Limit $1,000,000
EL Disease - Each Employee $1,000,000
Automobile Liability
Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.

13. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, email, or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City:

Michael Brucker, City Manger
City of Sierra Madre
232 W. Sierra Madre Blvd.

Sierra Madre, CA 91024
Tel: 626-355-7135
Email: [email protected]
If to Consultant:

California Consulting, Inc.
214 Main Street, Suite 102
El. Segundo, CA 90245
Tel: 323-728-9002
Email: [email protected]
444768.2 6
With a courtesy copy to:

Aleks R. Giragosian, Esq.

Sierra Madre City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd., Suite 850
Pasadena, CA 91101
Tel: 213.542.5700
Email: [email protected]

14. TERMINATION
Either party may terminate this Agreement for any reason on seven calendar days’ written notice to the other party. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY”
City of Sierra Madre
“CONSULTANT”
California Consulting, Inc.

Authorized Signatories
Printed: Michael Brucker Printed: Steve Samuelian
Title: City Manager Title: CEO
Attest:

Printed: Laura Aguilar
Title: City Clerk
Date:

Approved as to form:

Printed: Aleks Giragosian
Title: City Attorney
Date:

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A Proposal for the City of Sierra Madre
History
Founded in 2004, California Consulting has an excellent reputation for hard work and a commitment to success for our clients. California Consulting is the largest grant writing firm in California. With offices in Southern California, Northern California and Central California, we have over 250 clients statewide. We have 40 members of our team from Chico in the North, to San Diego in the South. California Consulting has developed an expertise in representing public agencies, and non-profit organizations. We have secured over $1.5 billion for our clients since inception. The California Consulting team boasts over 30 grant writers. Through years of experience our grant writers have a proven track record of success and have mastered their skills of identifying, researching, and obtaining funding for significant projects at every level of government. California Consulting grant writers have written over 1,700 competitive grant applications that have been funded. Our aggressive, hard-working, and results-oriented style has translated into success for our clients. Our professional grant writers are diligent and stay current on every Federal and State grant available on a myriad of different topics and public policy areas.

Whether it is transportation, public health, climate, energy, environment, recreation, education, parks, or public safety our grants team knows where to locate grant funds and how to successfully write the applications.

Grant Funding Services
California Consulting is a full service grant writing firm. We are experts in the fields of grant research and identification. We prepare comprehensive and concise grant application packages. We submit grants in a timely fashion and follow through after the grant has been submitted to determine the status of the grant. We also conduct post award compliance and administration.

California Consulting has a fundamental business philosophy founded on open communication and tailoring the grants we pursue to fit our client’s needs.

1. Needs Assessment (Meetings with Department Headsto review priorities and funding needs):

We learn about the client at the outset of the contract by conducting an in-depth Needs Assessment.

Each client is assigned a lead Project Manager. The Project Manager communicatesregularly with the client and on an ongoing basis. This relationship building is the key to keeping the grants pursued on target with the client’s overall goals.

Sample questions asked during the Needs Assessment:
a) List and describe any program initiatives or priority projects. b) What needs, projects, or content areas would you like to target for funding? You can list specific projects or general areas in which you have funding needs. c) List any grants for which you are considering applying or have decided to apply. In addition, please list what kind of grant-writing support would be helpful for each grant. d) List past grants that your agency has received.
e) List past grant applications you would like to revise and submit again.

2. Facilitation of Department Decision Making Processes: Our Project Managers are experts on grant identification. With years of experience, your Project Manager will be

Page 2 of 3 ends

able to assist your Staff in deciding which grants make the most sense to meet the funding needs identified.

3. Grant Research and Identification: Our Project Manager’s conduct thorough research on an ongoing basis. We track current and upcoming grants in order to let our client’s know what is available and what we recommend would fit their situation. By regularly tracking grant announcements we are able to present these grant opportunities to our clients as soon as they are released. California Consulting will provide you with a Grant Activity Report monthly detailing the grants available, grants in progress and grants submitted. You will also be provided with available grant opportunities on an ongoing basis.

4. Client Commitment: When identifying grants that meet your needs and funding priorities, your Project Manager will advise you of the estimated time commitment required from your staff.

5. Grant Preparation Process: When your staff and California Consulting agree to pursue a grant, we will develop a checklist and schedule. The checklist and schedule will include what things you will be responsible for and when we will need them submitted. We need your staff involved in the grant preparation process to provide required information we don’t have access to. The Project Manager will provide you with grant portions along the way to review for content accuracy. The more engaged you are able to be in this process, the higher quality the application will be. California Consulting retains copies of all grants we’ve submitted. If the application was successful, we use it as a guide for future grants. Below is a list of general tasks for our grant process:
a. Create a task timeline with due dates
b. Ensure the proposed project meets the grant agency’s requirements c. Review similar successful grant applications and apply where possible d. Collect information on the project
e. Meet with staff to create an accurate scope of work, budget, timeline, narratives, and cost analysis
f. Obtain letters of support when necessary
g. Draft proposals and send to staff for review
h. Incorporate staff edits in final drafts
i. Submit completed application timely
j. Monitor funding agency until grant awards are announced.

6. Quality Assurance: California Consulting takes pride in our impeccable grant applications. We are successful in this area due to our thorough quality assurance measures. Our Grant Managers conduct group meetings with all Project Managers regularly. In addition, our Grant Managers meet individually with each Project Manager to review each client. These meetings thoroughly discuss each client’s needs, what grants are being worked on and what additional grants may be a good fit. We ensure the best quality product before the grant application is submitted.

7. Facilitation of Partnership Meetings: Our Project Managers will arrange and schedule meetings with key personnel to review all grants prior to submission to ensure application accuracy.

8. Timely Submission: We create a precise timeline to ensure the grant is submitted on time. This timeline not only captures the submission deadline, but we create other deadlines in order to obtain the information needed for a quality submission. We believe if everyone is on the same page and is aware of what needs to be done, we can limit scrambling at the last minute.

9. Funding Agency Monitoring: California Consulting will monitor the Funding Agency until grant awards are announced.

10. Grant Administration: Some grants require post award compliance, reporting and administration.

California Consulting will prepare required agency reports and submit them by the required due date. We propose that to the extent legally allowed, the Client hire California Consulting as grant administrators when dollars are available from within the grant (at no additional cost to you). When grant dollars from the grant are not available for administration, reporting and evaluation purposes we will provide these services to the Client for a monthly fee, or a one-time fee based on the Client’s preference. If the Client chooses the monthly retainer option, grant administration services are included.

11. Monthly Progress Reporting: California Consulting will prepare a monthly report reflecting grants in progress, grants submitted and grants awarded. This will provide you and your Council with a clear report on our work.

References
California Consulting references include key leaders from around the State. All of our current clients are references. California Consulting currently has contracts with over 150 cities across California, over 50 School Districts, Non-Profits and others. A full client list can be obtained at www.californiaconsulting.org.

Pricing and Terms
California Consulting will provide monthly retainer services from July 1, 2026 - June 30, 2027.

Pricing Option 1: Monthly Retainer
California Consulting’s monthly retainer services include all grant research, grant identification, grant writing, and post award administration as needed.

Task Included
in Price
Meet with Client Staff to ascertain needs and goals √
Conduct background research as requested by Client √
Provide advice on best grants for Client to pursue based on project and grant requirements and guidelines
√
Attend meetings in person or by teleconference as necessary √ Develop schedule for grants chosen by Client √
Preparing and writing all grant applications chosen by Client √ Develop evaluation strategies in accordance with funding agency’s instructions √ Adhere to decisions made by Client relating to grants √ Write all sections of grant applications and proposals √ Draft and finalize grant language with direction of Client √ Ensure timelines for grant submittal are met √
Monthly reports to include grants in progress, grants submitted, and grants awarded √ Regular communication via email and/or phone regarding upcoming grant opportunities √ Grant administration and post award compliance as needed √ We propose a flat monthly rate of $4,600.00 plus reimbursement of out of pocket expenses for services explained above.

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CITY OF
SIERRA
MADRE

STAFF REPORT

PUBLIC WORKS SERVICES
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Brian Dickinson, Director of Public Works
By: Eric Lozick, Management Analyst
SUBJECT:

Declaration of City-Owned Vehicles as Surplus in accordance with Sierra Madre Municipal Code Section 3.08.100(C)

RECOMMENDATION
It is recommended that the City Council declare two City-owned vehicles as surplus property and authorize the City Manager to dispose of the vehicles in accordance with Sierra Madre Municipal Code Section 3.08.100(C).

SUMMARY
The City has identified two City-owned vehicles that are no longer suitable for continued municipal use. The vehicles include a 2017 Chevrolet Volt assigned to the Police Department that sustained collision damage and a 1999 Ford F-350 assigned to the Public Works Department that has transmission-related mechanical issues. Declaring these vehicles as surplus will allow staff to remove them from the City’s active fleet inventory and proceed with disposal in accordance with the City’s applicable surplus property procedures.

DISCUSSION & ANALYSIS
The City periodically reviews its vehicle inventory to identify vehicles that are no longer operational, no longer costeffective to maintain, or no longer needed for City operations. Vehicles that have sustained significant damage require substantial repairs or are no longer practical for continued municipal use may be declared surplus and removed from the City’s fleet.

The Public Works Department has identified the following two vehicles for surplus designation:

1. Unit 1132, 2017 Chevrolet Volt, Police Department, VIN 1G1RC6S56HU189812. This vehicle sustained collision damage and is no longer suitable for continued City use.

2. Unit 5117, 1999 Ford F-350, Public Works Department, VIN 1FDWF36S2XEC89121. This vehicle has transmission-related mechanical issues and is no longer cost-effective for continued City use.

Declaring these vehicles as surplus will allow staff to proceed with disposal in accordance with Sierra Madre Municipal Code Section 3.08.100(C). The vehicles will be disposed of in a manner intended to obtain the best value reasonably available to the City, considering their age, condition, damage, mechanical status, and remaining market value.

STRATEGIC PLAN RELATIONSHIP
This action supports the City’s goal of organizational sustainability by allowing the City to remove unusable or uneconomical vehicles from the fleet, reduce unnecessary maintenance obligations, and recover residual value where possible.

ENVIRONMENTAL ANALYSIS
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment

FISCAL IMPACT
There is no fiscal impact associated with declaring the vehicles surplus. Any proceeds received from the disposal of the surplus vehicles will be recorded as revenue in the appropriate City fund, consistent with City accounting procedures. Due to the age, condition, collision damage, and mechanical issues associated with the vehicles, the amount of revenue that may be received cannot be estimated at this time.

Approved by:
___________________________
Michael Bruckner
City Manager

CITY OF
SIERRA
MADRE

STAFF REPORT

PLANNING & COMMUNITY PRESERVATION
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Clare Lin, Director of Planning & Community Preservation SUBJECT: Fourth Amendment to the Professional Services Agreement with Willdan Engineering

RECOMMENDATION
It is recommended that the City Council approve the Fourth Amendment to the Professional Services Agreement with Willdan Engineering to include Grading and Drainage Services for plan review and inspection services on a percentage fee basis, and authorize the City Manager to execute such contract in a form acceptable to the City Attorney.

SUMMARY
On April 14, 2021, the City Council and Willdan Engineering entered into a Professional Services Agreement for building inspection and plan review services on a percentage-fee basis. The fourth amendment amends the "Scope of Services" with Willdan Engineering to include grading and drainage services on private property as part of the Building and Safety Division for the City of Sierra Madre, under the direction of the Director of Planning and Community Preservation.

DISCUSSION & ANALYSIS
Since 2021, Willdan Engineering has provided ongoing support to the City’s Building and Safety services as part of the overall contract for professional services. Currently, a Certified Building Official or Deputy Building Official provides counter assistance and final sign-off of project plans for approximately 4 hours per week, and a full-time Building Inspector provides building inspection services totaling 40 hours per week (Monday through Thursday, including working Fridays when City Hall is closed to the public). These services are billed at a rate equal to 70% of City permit fees. The Building Official and Deputy Building Official also provide over-the-counter plan review for minor residential and commercial projects at 60% of the City plan check fee, and plan check services for commercial projects are likewise billed at 60% of the applicable plan check fee. For projects where no fee is collected, such as Public Works improvements or inspection of permits issued prior to the start of this contract, services are billed at Willdan’s discounted rate, which reflects a twenty percent reduction from their standard hourly rates. Willdan Engineering also currently provides plan check services to review residential and commercial landscape plans for compliance with the City’s Water Efficient Landscape Ordinance; these landscape plan reviews are billed on a lump-sum basis for initial plan check and one recheck, depending on the size and complexity of the proposed landscape plans.

Due to recent organizational restructuring, the City Manager has reassigned private-property grading and drainage responsibilities to the Department of Planning and Community Preservation, creating a need to expand the scope of Willdan’s services to include grading and drainage plan review and inspection under this agreement. Low Impact Development review will remain with the Department of Public Works in order to comply with state stormwater discharge regulations and associated state reporting requirements.

The Addendum to the Scope of Services and Compensation and Fee Scheduled are included herein as Attachment

2. STRATEGIC PLAN RELATIONSHIP
Strategic Objective: Build an organization that is innovative, financially stable, and consistently delivers a high level of service.
• Goal 1. Improve Staff Stability
• Goal 2. Build on Fiscal Stability

ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(2)- continuing administrative or maintenance activities.

FISCAL IMPACT
There is no impact to the General Fund as a result of the recommended action. Inspections and plan check services are funded through permit fee revenue on a “percentage of fees” basis, ensuring that contract costs do not exceed revenues collected and allowing for full cost recovery. For FY 2025–26, the City has budgeted approximately $1,250,000 in revenue and $820,000 in corresponding expenditures for these services. Similar revenue and expenditure levels are incorporated into the proposed FY 2026–27 budget for City Council consideration and approval. While building permit activity can fluctuate and is difficult to precisely project, this feebased structure allows revenues and expenditures to adjust proportionally. Approval of the FY 2026–27 budget will include the necessary appropriation for these services based on projected activity.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments

1. 4th Amendment to Willdan Planning PSA.pdf

2. Sierra Madre Addendum Grading.pdf
1 AMENDMENT NO. 4
TO

PROFESSIONAL SERVICES AGREEMENT FOR CONSULTANT SERVICES This Amendment No. 4 (“Fourth Amendment”) is entered into between the City of Sierra Madre, a California municipal corporation (“City”), and Willdan Engineering, a California corporation (“Consultant”), to amend the Professional Services Agreement for Consultant Services between the parties with a commencement date of May 11, 2021 (“Agreement”).

RECITALS
A. Under the Agreement, the Consultant provides the services of Building Inspector, Building Official, and Plan Examiner;
B. The Parties executed an Amendment No. 1 on January 6, 2022, to add Fire Marshal, Fire Plan Review, and Fire Inspection Services to the Scope of Services, which by its own terms expired on January 6, 2023, resulting in the original Scope of Services taking effect; C. The Parties executed an Amendment No. 2 on January 19, 2022, to add Code Enforcement Services to the Scope of Services, which by its own terms expired on January 19, 2023, resulting in the original Scope of Services taking effect; and D. The Parties executed an Amendment No. 3 on May 6, 2024, to extend its duration and enlarge the Maximum Amount; and
B. The parties desire to amend this Agreement to add Grading and Drainage Services to the Scope of Services.

NOW THEREFORE, the Parties agree to amend the Agreement as follows:

I. Section 3.2 of the Agreement is amended to read as follows, with deletions denoted by struck-through text and additions denoted by underlined text:

3.2. “Scope of Services”: Such professional services as are set forth in the Consultant’s April 8, 2021 proposal to the City attached hereto as Exhibit A and Addendum to the Services dated May 4th, 2026 incorporated herein by this reference.

II. Integration. This Third Amendment amends, as set forth herein, the Agreement and except as specifically amended hereby the Agreement shall remain in full force and effect. To the extent there is any conflict between this Third Amendment and the Agreement, the terms and provisions of this Third Amendment shall control. This Third Amendment and the Agreement, including any exhibits attached to the Agreement, integrate all the terms and conditions of the Parties’ agreement and supersede all negotiations with respect hereto.

III. Severability. If any provision of this Third Amendment is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in anyway. 2 The Parties hereby enter into this Third Amendment upon the date of the last signature below.

CITY OF SIERRA MADRE WILLDAN ENGINEERING
(“City”) (“Consultant”)
AUTHORIZED SIGNATORIES:

By: _____________________________ By: _________________________________ Name: __Micheal Bruckner__________ Name: __Patrick Johnson________________ Title: ___City Manager_____________ Title: __Vice President Building & Safety___ Date: ____________________________ Date: ________________________________ ATTEST:

By: _____________________________
Name: _Laura Aguilar______________
Title: __City Clerk_________________
Date: ____________________________
APPROVED AS TO FORM:

By: _____________________________
Name: ___Aleks Giragosian__________
Title: ___City Attorney______________
Date: ____________________________
May 4, 2026
City of Sierra Madre
ATTN: Clare Lin, Planning Director
232 W. Sierra Madre Blvd.

Sierra Madre, CA 91024
Subject: Grading & Drainage Plan Review and Inspection Services Addendum Dear Clare Lin:

Willdan Engineering is pleased to present this Proposal to the City of Sierra Madre to provide grading and drainage plan review and inspection services. Willdan has been providing full Building & Services to the City for decades, thus our staff has extensive experience working with the City’s procedures and expectations for quality service to the community.

SCOPE OF WORK
Willdan will perform grading and site accessibility plan review for projects constructed in the City for conformance with City codes and ordinances, including the City grading code and manual, California Building Codes related to site accessibility, or consistent with the City’s Drainage design policies.

Willdan's staff assigned to City projects has a thorough knowledge of civil engineering principles and practices and site improvement design requirements. All plan reviews are completed using Cityestablished policies and procedures. We will utilize the City’s grading plan checklist as applicable.

Willdan will ensure plans meet applicable codes and ordinances upon completion of plan reviews, evaluation of the engineers cost estimate, and final recommendation on the bond amount and permit fees.

Inspection Services: Field inspection services associated with grading and drainage permits and related site work.

FEES
Fees for the above services will be based on the existing rate structure established in the Agreement as follows:
• Grading and Drainage Plan Review: 60% of the applicable plan review fees • Inspection Services: 70% of the applicable permit inspection fees Invoices will be prepared and submitted in accordance with the billing provisions of the Agreement.

All other terms, conditions, and provisions of the Agreement shall remain unchanged and in full force and effect.

Please feel free to contact Project Manager, Sarkis Nazerian, at [email protected] or (626) 660-7824 should you need any additional information.

Respectfully submitted,

WILLDAN ENGINEERING
Patrick Johnson, PE, CBO
Vice President Building & Safety, Code Enforcement, and Fire Services

CITY OF
SIERRA
MADRE

STAFF REPORT

PUBLIC WORKS SERVICES
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Brian Dickinson, Director of Public Works
By: Eric Lozick, Management Analyst
SUBJECT:

Resolution No. 26-41 Initiating FY 2026/27 Downtown Landscaping and Lighting Maintenance District Proceedings

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 26-41, initiating proceedings for the levy and collection of assessments and ordering NBS to prepare and file with the City Clerk the Engineer's Report for the Downtown Landscaping and Lighting Maintenance District for Fiscal Year 2026/27.

SUMMARY
The proposed action begins the annual assessment levy process for the Downtown Landscaping and Lighting Maintenance District. Adoption of the resolution directs NBS to prepare and file the Fiscal Year 2026/27 Engineer's Report for the District. This action does not levy the assessment. It is the first procedural step required before the City Council may consider the Engineer's Report, adopt a Resolution of Intention, set a public hearing, and later consider confirming the assessment and ordering the levy.

DISCUSSION & ANALYSIS
The Downtown Landscaping and Lighting Maintenance District was formed under the Landscaping and Lighting Act of 1972. The annual levy process begins with a resolution that initiates proceedings and orders the preparation of the Engineer's Report.

If the City Council adopts the resolution initiating proceedings, NBS will prepare and file the Engineer's Report with the City Clerk. The City Council will then consider the Engineer's Report and a Resolution of Intention to levy and collect assessments for Fiscal Year 2026/27. That subsequent action would set a public hearing for June 9, 2026, to receive public comment, consider any protests or objections, confirm the assessments, and order the levy.

The City of Sierra Madre established the Downtown Landscaping and Lighting Maintenance District to replace the City's four previous special assessment districts. The District funds services and improvements within the City's Downtown business district, including Street Lighting, Street Tree and Other Landscape Maintenance, Park Maintenance, and associated administrative and maintenance activities.

In 1996, California voters adopted Proposition 218, the Right to Vote on Taxes Act, which added Article XIII D to the California Constitution and imposes substantive and procedural requirements for levying special assessments.

Assessments may be imposed only for a special benefit conferred on an assessed parcel, and assessments must be proportional to, and no greater than, the special benefit conferred on that parcel. Parcels within the boundary of the Downtown Landscaping and Lighting Maintenance District receive special benefit from the District improvements, and the annual assessments are proportional to the special benefit conferred.

The City collects the assessments through the Los Angeles County secured property tax roll. The Landscaping and Lighting Act of 1972 requires the City Council to adopt a resolution initiating proceedings, a resolution of intention, and a resolution confirming the assessment and ordering the levy. A public hearing is required before adoption of the resolution confirming the assessment and ordering the levy.

STRATEGIC PLAN RELATIONSHIP
This action supports continued maintenance of downtown public infrastructure, public facilities, and related services within the City's Downtown business district.

FISCAL IMPACT
There is no fiscal impact associated with initiating proceedings. This action does not levy an assessment, appropriate funds, award a contract, or authorize new expenditures.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments

1. Resolution 26-41 - Initiation Downtown LLMD 26-27.pdf 273249.1
RESOLUTION NO. 26-41

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SIERRA MADRE, CALIFORNIA, INITIATING

PROCEEDINGS FOR THE LEVY AND COLLECTION OF

ASSESSMENTS AND ORDERING THE PREPARATION OF

THE ENGINEER'S REPORT FOR THE DOWNTOWN

LANDSCAPING AND LIGHTING MAINTENANCE
DISTRICT FOR FISCAL YEAR 2026-2027

RECITALS
WHEREAS, the City Council of the City of Sierra Madre has formed the Downtown Landscaping and Lighting Maintenance District (the "District") pursuant to the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the California Streets and Highways Code, commencing with Section 22600 (the "Act");
WHEREAS, the City has retained NBS for the purpose of assisting with the annual levy of the District and preparing and filing the Engineer's Report for Fiscal Year 2026/27;
WHEREAS, the City Council desires to initiate proceedings for the levy and collection of assessments within the District for Fiscal Year 2026/27 and order preparation of the Engineer's Report.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Initiation of Proceedings and Engineer's Report. The City Council hereby initiates proceedings for the levy and collection of assessments within the District for the fiscal year commencing July 1, 2026, and ending June 30, 2027, and orders NBS to prepare and file with the City Clerk the Engineer's Report concerning the levy and collection of assessments within the District.

SECTION 3. No New Improvements or Changes to Existing Improvements. There are no changes to existing improvements, and no items are being added to the list of improvements previously approved at the formation of the District. 273249.1
SECTION 4. CEQA. The City Council finds that adoption of this Resolution is not a project within the meaning of the California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(4), because it concerns government fiscal activities that do not involve any commitment to a specific project that may result in a potentially significant physical impact on the environment. In the alternative, to the extent the action is considered a project, the City Council finds that it is exempt from CEQA under CEQA Guidelines Section 15061(b)(3), because it can be seen with certainty that the action will not have a significant effect on the environment.

SECTION 5. Severability. If any sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases of this Resolution or any part hereof or exhibit hereto are for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Resolution or any part thereof or exhibit thereto. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared invalid.

SECTION 6. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Resolution by the City Council.

SECTION 7. Effective Date. This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED, AND ADOPTED this 26th day of May 2026.

Kristine Lowe, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Sierra Madre, California, at a meeting held on the 26th day of May 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
273249.1
Laura Aguilar, City Clerk
Approved as to form:

Aleks Giragosian, City Attorney

CITY OF
SIERRA
MADRE

STAFF REPORT

PLANNING & COMMUNITY PRESERVATION
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Clare Lin, Director of Planning & Community Preservation By: Katelyn Huang, Assistant Planner
SUBJECT:

Second Reading of Ordinance No. 1493 Amending Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) of the Sierra Madre Municipal Code

RECOMMENDATION
It is recommended that the City Council conduct a second reading of Second Reading of Ordinance No. 1493 Amending Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) of the Sierra Madre Municipal Code

SUMMARY
The City Council held a public hearing and unanimously approved the first reading of Ordinance No. 1493 at its regular meeting on May 12, 2026. The second reading of Ordinance No. 1493 is hereby presented before the City Council for consideration and adoption. For additional information regarding Ordinance No. 1463, see Attachment B.

DISCUSSION & ANALYSIS
The second reading of Ordinance No. 1493 incorporates minor grammatical revisions to the version introduced and approved on first reading on May 12, 2026. These revisions are limited to Sections 12.28.030 and 12.28.040, as provided in Attachment A.

STRATEGIC PLAN RELATIONSHIP
This item is not directly correlated to the goals and objectives in the Strategic Plan.

FISCAL IMPACT
There is no fiscal impact as a result of the recommended action.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Attachment A. Ordinance No. 1493
Attachment B. First Reading Agenda Report
ATTACHMENT 1
ORDINANCE NO. 1493

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SIERRA
MADRE, CALIFORNIA, AMENDING CHAPTER 12.28 (HOUSE AND
BUILDING NUMBERING) OF TITLE 12 (STREETS, SIDEWALKS, AND

PUBLIC PLACES) OF THE SIERRA MADRE MUNICIPAL CODE

RECITALS
WHEREAS, Chapter 12.28 of the Sierra Madre Municipal Code currently designates the Director of Public Works as the official responsible for assigning house and building numbers within the City;
WHEREAS, Chapter 12.28 to replace references to the “Director of Public Works” with the “Director of Planning and Community Preservation” in order to accurately reflect current administrative practice and clarify departmental responsibility; WHEREAS, the City has adopted a fee schedule that includes fees for address and street assignments, rendering the “free of cost” provision inconsistent with current municipal code,
WHEREAS, Chapter 5 of the California Building Code establishes minimum standards for address identification, including requirements that address characters be at least four (4) inches in height with a minimum stroke width of one-half (1/2) inch; WHEREAS, incorporation of California Building Code standards into Section

12.28.030 will promote public safety and assist emergency responders by ensuring that addresses are clearly visible and legible from the public right-of-way; WHEREAS, the City Council held a public hearing on May 12, 2026, on the first reading of the Ordinance No. 1493 amending Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) of the Sierra Madre Municipal Code;

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Amendment. Section 12.28.010 (Uniform system established) of Chapter

12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) is amended with additions denoted by underlined text and deletions denoted by struck through text.

12.28.010 – Uniform system established.

A uniform system of house numbering in the city is established, such plan or system being as follows:

The common point of beginning shall be at the intersection of Baldwin Avenue and Sierra Madre Boulevard in said City, the numbers shall commence commencing with the number 1, and each twelve and one-half (12½) feet of frontage to have a number, and the location of the front door of each house or structure to bear the number of said twelve and one-half (12½) foot frontage nearest to which said front door as located., the said system of numbering being more fully set forth in the Official House Numbering Map No. 2, heretofore adopted by said City Council and on file in the office of the City Clerk of said City, which said Official House Numbering Map No. 2 is hereby referred to and made a part hereof.

SECTION 3. Amendment. Section 12.28.020 (Number to be supplied by Director of Planning and Community Preservation) of Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) is amended with additions denoted by underlined text and deletions denoted by struck through text.

12.28.020 – Number to be supplied by Director of Planning and Community Preservation.

The Ddirector of public worksPlanning and Community Preservation is instructed to furnish to all owners of houses in the city shall assign the proper number for each house, and shall create and maintain an official record, issue a certificate signed by the director of public works giving assigning the proper number thereof free of cost to such each house owner. Upon entry of, and said the assigned number, after such certificate is so issued into official record, such number shall be the official number for such house. The applicant shall pay to the city an application fee in an amount set by resolution of the City Council.

SECTION 4. Amendment. Section 12.28.030 (House owner duty) of Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) is amended with additions denoted by underlined text and deletions denoted by struck through text.

12.28.030 – House owner duty.

It is the duty of each house owner to place conspicuously and maintain the official number of the house owned by his/her in front of the house or structure fronting the street, with the numbers to be at least three four inches in height with a minimum stroke width of one-half inch., the numbers to be so placed within ninety days from the date of the adoption of the provisions codified in this chapter.

SECTION 5. Amendment. Section 12.28.030 (Front and rear numbering – C and M Zones) of Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) is amended with additions denoted by underlined text and deletions denoted by struck through text.

Such number or numbers shall be placed and maintained either at the rear entrance or on the side of the building facing the alley or rear access in such a manner that the same may be plainly seen visible from the alley or back rear of such building. Such number or numbers shall be not less than four inches in height, and not less than one-half inch wide.

SECTION 6. CEQA. The City Council has considered all of the evidence in the record, including the staff reports, the testimony received during the public hearing on the matter held by the City Council, and hereby determines that the text amendments to Chapter

12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) of the Sierra Madre Municipal Code will not have a significant effect on the environment and is therefore exempt from CEQA review, pursuant to Title 14, Section 15061(b)(3) of the California Code of Regulations.

SECTION 7. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional.

SECTION 8. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Ordinance by the City Council.

SECTION 9. Publication. The City Clerk shall cause this Ordinance to be published or posted in accordance with California Government Code Section 36933, shall certify to the adoption of this Ordinance and her certification, together with proof of the publication, to be entered in the book of Ordinances of the City Council.

SECTION 10. Records. Pursuant to Government Code Section 40801, proof of certification and publication shall be entered in the book of Ordinances of the City Council.

SECTION 11. Effective Date. Pursuant to Government Code Section 36937, this Ordinance shall take effect thirty days after its adoption.

PASSED, APPROVED AND ADOPTED this 26th day of May, 2026.

Kristine Lowe, Mayor
I HEREBY CERTIFY that the foregoing Ordinance was introduced by first reading on the 12th day of May 2026, and duly adopted at a regular meeting held on the 26th day of May 2026, by the City Council of the City of Sierra Madre, California, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney

CITY OF
SIERRA
MADRE

STAFF REPORT

PLANNING & COMMUNITY PRESERVATION
DATE: May 12, 2026
TO: Honorable Mayor and City Council
FROM: Clare Lin, Director of Planning & Community Preservation By: Katelyn Huang, Assistant Planner
SUBJECT:

Ordinance No. 1493 Amending Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) of the Sierra Madre Municipal Code

RECOMMENDATION
It is recommended that the City Council conduct the first reading of Ordinance No. 1493 amending Ordinance No. 1493 Amending Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) of the Sierra Madre Municipal Code

SUMMARY
The City of Sierra Madre has prepared Municipal Code Text Amendment No. 26-03 to Chapter 12.28 (House and Building Numbering) to update house and building numbering regulations. The ordinance updates administrative responsibility, eliminates outdated language regarding cost of address assignments, updates homeowner requirements to mandate compliance with California Building Code standards, and includes minor technical corrections. It is therefore recommended that the City Council conduct the first reading of Ordinance No. 1493, amending Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) of the Sierra Madre Municipal Code.

DISCUSSION & ANALYSIS
Chapter 12.28 of the Sierra Madre Municipal Code presently designates the Director of Public Works as the official responsible for assigning house and building numbers. Due to organizational changes and the current allocation of duties, the City Manager has assigned these functions to the Planning and Community Preservation Department.

This part of an overall effort to streamline operations within the City's organizational struture and service delivery model. The proposed ordinance therefore revises Chapter 12.28 to replace references to the “Director of Public Works” with “Director of Planning and Community Preservation,” thereby aligning the Municipal Code with existing administrative practice and clarifying departmental responsibility.

Chapter 12.28 further provides that the issuance of house and building numbers shall be provided to property owners at no cost. This provision is inconsistent with the City’s most recently adopted fee schedule, which includes fees for address and street assignments. The proposed ordinance amends the relevant provisions to remove the “free of cost” language and to specify that address assignment and related services are subject to the City’s adopted fee schedule, ensuring consistency between the Municipal Code and the City’s fee resolutions.

In addition, Chapter 5 of the California Building Code requires that each character of an approved address be a minimum of 4 inches in height with a minimum stroke width of 1/2 inch. SMMC Section 12.28.030 (Home Owner Duty) does not currently reference these standards. The proposed ordinance amends Section 12.28.030 to require that house and building numbers furnished and displayed by property owners comply with the California Building Code, as adopted and amended by the City of Sierra Madre, including the minimum character height and stroke width requirements. This amendment promotes public safety and facilitates effective emergency response by ensuring that addresses are consistently legible from the public right‑of‑way.

Finally, the ordinance includes minor, non‑substantive “clean‑up” amendments to Chapter 12.28, including corrections to grammar, punctuation, and phrasing, to improve clarity and readability without altering the substantive intent of the existing regulations.

STRATEGIC PLAN RELATIONSHIP
This item is not directly correlated to the goals and objectives in the Strategic Plan.

FISCAL IMPACT
There is no fiscal impact as a result of the recommended action.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments

1. Ordinance No. 1493

2. Amendments to Chapter 12.28 (Redline)

3. Amendments to Chapter 12.28 (Clean)
ATTACHMENT 1
ORDINANCE NO. 1493

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SIERRA
MADRE, CALIFORNIA, AMENDING CHAPTER 12.28 (HOUSE AND
BUILDING NUMBERING) OF TITLE 12 (STREETS, SIDEWALKS, AND

PUBLIC PLACES) OF THE SIERRA MADRE MUNICIPAL CODE

12.28.030 will promote public safety and assist emergency responders by ensuring that addresses are clearly visible and legible from the public right-of-way; WHEREAS, the City Council held a public hearing on May 7, 2026, on the first reading of the Ordinance No. 1493 amending Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) of the Sierra Madre Municipal Code;

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Amendment. Section 12.28.010 (Uniform system established) of Chapter

12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) is amended with additions denoted by underlined text and deletions denoted by struck through text.

12.28.010 – Uniform system established.

A uniform system of house numbering in the city is established, such plan or system being as follows:

12.28.020 – Number to be supplied by Director of Planning and Community Preservation.

12.28.030 – House owner duty.

12.28.040 – Front and rear numbering – C and M Zones
For the purpose of identification, all buildings located in a Zone "C" or "M" (commercial or manufacturing district) as such zones or districts are or shall be defined in any comprehensive zoning ordinance of the city, where the lot has accessed from an alley or rear driveway, shall be numbered in the front and rear thereof as hereinafter provided. Such number or numbers shall be placed and maintained either at the rear entrance or on the side of the building facing the alley or rear access in such a manner that the same may be plainly seen visible from the alley or back rear of such building.

Such number or numbers shall be not less than four inches in height, and not less than one-half inch wide.

SECTION 8. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Ordinance by the City Council.

SECTION 10. Records. Pursuant to Government Code Section 40801, proof of certification and publication shall be entered in the book of Ordinances of the City Council.

SECTION 11. Effective Date. Pursuant to Government Code Section 36937, this Ordinance shall take effect thirty days after its adoption.

PASSED, APPROVED AND ADOPTED this 26th day of May, 2026.

AYES:

NOES:

ABSTAIN:

ABSENT:

Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney

CITY OF
SIERRA
MADRE

STAFF REPORT

PLANNING & COMMUNITY PRESERVATION
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Clare Lin, Director of Planning & Community Preservation By: Joshua Wolf, Senior Planner
SUBJECT:

Second Reading of Ordinance No. 1494 Amending Section 17.08.020 (Words, Terms, Phrases Defined) of Chapter 17.08 (Definitions) and Chapter 17.22 (Accessory Dwelling Units) of Title 17 (Zoning) of the Sierra Madre Municipal Code

RECOMMENDATION
It is recommended that the City Council approve the second reading of municipal code text amendments to Section

17.08.020 (Words, Terms, Phrases Defined) of Chapter 17.08 (Definitions) and Chapter 17.22 (Accessory Dwelling Units) of Title 17 (Zoning) of the Sierra Madre Municipal Code and adopt Ordinance No. 1494.

SUMMARY
On May 12, 2026, the City Council conducted the first reading of Ordinance No. 1494 amending Section 17.08.020 (Words, Terms, Phrases Defined) of Chapter 17.08 (Definitions) and Chapter 17.22 (Accessory Dwelling Units) of Title 17 (Zoning) of the Sierra Madre Municipal Code and directed nonsubstantive amendments to the municipal code text. Also considered by the City Council was a recommendation to prepare a resolution on the administration of Public Facilities Fees for accessory dwelling units to the extent permitted under Government Code Section 66311.5. To advance a policy to impose Public Facilities Fees on qualifying accessory dwelling units, it was recommended that further amendments be made to Section 17.22.120 (Fees) of Chapter 17.22 (Accessory Dwelling Units) of Title 17 (Zoning) of the Sierra Madre Municipal Code. A resolution on the administration of Public Facilities Fees for accessory dwelling units has been agendized separately.

DISCUSSION & ANALYSIS
The second reading of Ordinance No. 1494 is a revision to the first reading of Ordinance No. 1494, conducted on May 12, 2026. A summary of the revisions is below.

Development Standards: 17.22.030(F)(3) revises "Located within one-half mile..." to "Located within one-half of one mile..."
Fees: 17.22.120(C) revises the thresholds related to the applicability of impact fees or public facilities fees to be aligned with Government Code Section 66311.5, exempting accessory dwelling units with up to (instead of less than) 750 square feet of interior livable space from impact fees or public facilities fees; also added is a reference to a City Council resolution that may provide a reduction of impact fees or public facilities fees.

The City Council expressed concern that the definition of "junior accessory dwelling unit" under Section 17.08.020 of the Sierra Madre Municipal Code is not entirely aligned with the definition provided by Government Code Section 66313, in that Sierra Madre's definition does not specify the 500-square-foot size limit of interior livable space. That concern was alleviated when it was pointed out that the limitation on the size of a junior accessory dwelling unit is enforced under Section 17.22.030(C)(1)(d), as amended by Ordinance No. 1494.

STRATEGIC PLAN RELATIONSHIP
Ordinance No. 1494 amending Section 17.08.020 (Words, Terms, Phrases Defined) of Chapter 17.08 (Definitions) and Chapter 17.22 (Accessory Dwelling Units) of Title 17 (Zoning) of the Sierra Madre Municipal Code has no direct relationship to the Strategic Plan.

ENVIRONMENTAL ANALYSIS
Ordinance No. 1494 is exempt from the California Environmental Quality Act under Public Resource Code Section 21080.17 as a local ordinance regulating the construction of accessory dwelling units.

FISCAL IMPACT
There is no fiscal impact as a result of approving the second reading of municipal code text amendments to Section

17.08.020 (Words, Terms, Phrases Defined) of Chapter 17.08 (Definitions) and Chapter 17.22 (Accessory Dwelling Units) of Title 17 (Zoning) of the Sierra Madre Municipal Code, and adopting Ordinance No. 1494.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Attachment A - Ordinance No. 1494
Exhibit 1
273251.1
ORDINANCE NO. 1494

AN ORDINANCE OF THE CITY OF SIERRA MADRE,
CALIFORNIA, AMENDING SECTION 17.08.020 (WORDS,
TERMS, PHRASES DEFINED) OF CHAPTER 17.08
(DEFINITIONS) AND CHAPTER 17.22 (ACCESSORY
DWELLING UNITS) OF TITLE 17 (ZONING) OF THE

SIERRA MADRE MUNICIPAL CODE

RECITALS
WHEREAS, ADUs offer a benefit to homeowners in the form of supplementary income by renting out their ADUs, which can help many modest income and elderly homeowners afford to remain in their homes;
WHEREAS, ADUs can offer an important opportunity to help Sierra Madre address its regional housing needs while maintaining the community’s small-town character;
WHEREAS, Governor Gavin Newsom, on June 30, 2025, signed into law Assembly Bill 130 and, on October 10, 2025, Assembly Bill 1154, Assembly Bill 462, Senate Bill 9, Senate Bill 543;
WHEREAS, the City desires to establish objective zoning and design standards to promote the development of housing under Assembly Bill 130, Assembly Bill 1154, Assembly Bill 462, Senate Bill 9, Senate Bill 543;
WHEREAS, Senate Bill 543 provides minimum interior livable area standards for accessory dwelling units thus allowing enforcement of local zoning regulations on floor area not considered to be interior livable area of accessory dwelling units; WHEREAS, through careful and selective design, angle plane development standards applicable within zones permitting single-family residential uses do not preclude construction of accessory dwelling units built to a height of sixteen feet and with side and rear yard setbacks of four feet;
WHEREAS, the Planning Commission held a duly noticed public hearing on April 16, 2026, to consider a Municipal Code Text Amendment (MCTA 26-01) and a recommendation for the City Council to adopt an ordinance to its effect; and WHEREAS, the City Council held a duly noticed public hearing on May 12, 2026, to introduce the foregoing ordinance for first reading.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES ORDAIN AS FOLLOWS:
273251.1
SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by this reference.

SECTION 2. Amendment and Addition. Section 17.08.020 (Words, terms, phrases defined) of Chapter 17.08 (Definitions), Section 17.22.010 (Purpose and intent), Section

17.22.020 (Eligibility), Section 17.22.030 (Development standards), Section 17.22.040 (Conversion of existing structures into accessory dwelling units), Section 17.22.050 (Junior accessory dwelling units), Section 17.22.060 (Exemptions), Section 17.22.100 (Application review), Section 17.22.120 (Fees), Section 17.22.140 (Historic preservation), and Section 17.22.150 (Tree preservation) of Chapter 17.22 (Accessory Dwelling Units) of Title 17 (Zoning) of the Sierra Madre Municipal Code are amended and Section 17.22.025 (Limitations) of Chapter 17.22 (Accessory Dwelling Units) of Title 17 (Zoning) is added to read as shown in Exhibit 1, attached herein, with additions denoted by underlined text and deletions denoted by struck-through text.

SECTION 3. CEQA. This ordinance is exempt from the California Environmental Quality Act under Public Resource Code Section 21080.17 as a local ordinance regulating the construction of accessory dwelling units.

SECTION 4. Severability. If any sections, subsections, subdivisions, paragraph, sentence, clause or phrase of this Ordinance or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Ordinance or any part thereof or exhibit thereto. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that anyone or more sections, subsections, subdivisions, paragraph, sentences, clauses or phrases be declared invalid.

SECTION 5. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Ordinance by the City Council.

SECTION 6. Publication. Pursuant to Government Code Section 36933, the City Clerk shall cause this Ordinance to be published or posted.

SECTION 7. Records. Pursuant to Government Code Section 40801, proof of certification and publication shall be entered in the book of Ordinances of the City Council.

SECTION 8. Effective Date. Pursuant to Government Code Section 36937, this Ordinance shall take effect thirty days after its adoption.

PASSED, APPROVED, AND ADOPTED this 26th day of May 2026. __________________________
Kristine Lowe, Mayor
273251.1
I HEREBY CERTIFY that the foregoing Ordinance was introduced by first reading on the 12th day of May 2026, and duly adopted at a regular meeting held on the 26th day of May 2026, by the City Council of the City of Sierra Madre, California, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney
Exhibit 1
Chapter 17.08 DEFINITIONS

17.08.020 Words, terms, phrases defined.
"Accessory dwelling units" also known as a "second unit," means the same as provided by Government Code section 66313an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel that the single-family or multifamily dwelling is or will be situated. An accessory dwelling unit also includes an efficiency unit and a manufactured home, as defined in Section 18007 of the Health and Safety Code. “Livable space” means the same as provided by Government Code section 66313 and where the interior livable space is regulated under Title 17 of this code, it shall be measured from the interior side of the walls enclosing the dwelling unit, and including interior walls. "Living area" means the same as provided by Government Code section 66313interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.

Chapter 17.22 ACCESSORY DWELLING UNITS

17.22.010 Purpose and intent.

The purpose of this chapter is to implement the requirements under Government Code 66310 et seq.

Sections 65852.2 and 65852.22 for accessory dwelling units and junior accessory dwelling units. If this chapter of the Government Code Sections 65852.2 or 65852.22 areis ever repealed or deemed to be unconstitutional or no longer in effect, this chapter of the code shall automatically be repealed.

Accessory dwelling units do not exceed the allowable density for the lot upon which the accessory dwelling unit is located, shall be considered a residential use that is consistent with the existing general plan and zoning designation for the lot and shall not be considered to exceed the allowable density for the lot upon which the accessory dwelling unit is located.

17.22.015 Applicability of other zoning standards.

Nothing in this chapter shall be construed to mean that an accessory dwelling unit or junior accessory dwelling unit is at all times exempt from any other section of this code, as applicable.

Although this chapter permits the new construction of an accessory dwelling unit or junior accessory dwelling unit that may exceed otherwise allowable zoning requirements for lot coverage, open space, floor area and front setback, or structure conversion, such an accessory dwelling unit or junior accessory dwelling unit, once permitted and built, may preclude the addition, expansion or enlargement of the primary dwelling unit or accessory structure otherwise permitted or conditionally permitted prior to the permitting of said accessory dwelling unit.

Section Footnotes:

Example 1: The new construction of an eight hundred square foot accessory dwelling unit increases the gross floor area of a property in the R-1 zone to a number equal to the maximum allowed in the R-1 zone. Future additions, expansions and enlargements are no longer possible without removal of floor area to compensate the addition, expansion or enlargement.

Example 2: The conversion of a two-car garage to an accessory dwelling unit or junior accessory dwelling unit, located on a lot in the R-1 zone, creates a nonconformity with the Parking Code (Chapter 17.68) where the minimum requirement for parking is the provision for two covered spaces. Bedroom additions in the R-1 zone are required to meet compliance with the Parking Code and thus the size of the bedroom addition would be limited or entirely precluded to necessitate the additional area for a garage or carport.

17.22.020 EligibilityUse permitted by-right.

One aAccessory dwelling units and one junior accessory dwelling unit shall be a use permitted within zones that permit or conditionally permit residential uses by-right with the following limitations:when the following conditions are met.

1. Except as provided by Government Code Section 65852.26, the accessory dwelling unit may be rented separate from the primary residence, but may not be sold or otherwise conveyed separate from the primary residence;
2A. The lot is zoned to allow single-family or multifamily residential use and includes at least one proposed or existing primary dwelling;
3B. The aAccessory dwelling units is are either attached to, or located within, the a proposed or existing primary dwelling, including an attached garages, storage areas or similar uses, or an accessory structure or detached from the proposed or existing primary dwelling and located on the same lot as the proposed or existing primary dwelling, including detached garages; and C. Accessory dwelling units meeting all applicable development standards of this code.

4. Neither the primary residential dwelling unit nor the accessory dwelling units shall be a mobile home, trailer, or vehicle; and

5. Manufactured homes and modular dwelling units mounted to a permanent foundation shall be permitted as an accessory dwelling, unit or as a junior accessory dwelling unit when proposed as part of a primary dwelling unit that is a manufactured home or modular dwelling unit.

17.22.025 Limitations.

Accessory dwelling units shall be subject to the following limitations on use.

A. Accessory dwelling units may be rented separate from the primary residence, but shall not be sold or otherwise conveyed separate from the primary residence; and B. A proposed primary dwelling unit or accessory dwelling units shall not be a mobile home, trailer, or vehicle. Except that, manufactured homes and modular dwelling units mounted to a permanent foundation shall be permitted as an accessory dwelling, unit or as a junior accessory dwelling unit when proposed as part of a primary dwelling unit that is a manufactured home or modular dwelling unit.

C. Multifamily dwellings. Accessory dwelling units shall not be created by conversion of existing living area within a multifamily dwelling. Not more than 25% of existing units within a multifamily dwelling, not including accessory dwelling units, shall be created by conversion of existing non-livable area within the multifamily dwelling. This limitation shall allow at least one accessory dwelling unit to be created by converting existing non-livable areas within a multifamily dwelling. Junior accessory dwelling units shall not be permitted within a multifamily dwelling.

17.22.030 Development standards.

For accessory dwelling units created with existing or proposed multifamily development, the standards of this Chapter 17.22 shall be considered in combination with the City of Sierra Madre Objective Design Standards (Chapter 17.50). Where there may be conflict, the City of Sierra Madre Objective Design Standards shall override.

To the extent that a development is other than for multifamily accessory dwelling units, the requirements of this Chapter 17.22 shall prevail.

A. Building and Design Standards.

1. Except when necessary to preserve historic architectural value, For an attached unit, the exterior materials, windows and other architectural features of an attached new construction accessory dwelling unit shall match the existing structure by employing the same building form, color tones, window design, door and window trims, roofing materials and roof pitch, except as stated otherwise in this subsection.

2. No new roof decks are permitted on any accessory dwelling unit or junior accessory dwelling unit.

B. Fire Safety Standards.

1. Fire Sprinklers. The construction of an accessory dwelling unit or junior accessory dwelling unit shall not trigger a requirement for fire sprinklers to be installed in the existing single family, multifamily, or primary dwelling. Unless otherwise required by the fire department, tThe installation of a fire sprinkler system in an accessory dwelling unit or junior accessory dwelling unit shall not be required except in the following circumstances.
(i)a. Where a fire sprinkler system has been installed in the primary residence. (ii)b. Where a fire sprinkler system is required to be installed in the primary residence. c. When otherwise deemed necessary by the fire department.

2. All new accessory dwelling units are required to comply with Chapter 15.24 of this code.

3. Where two accessory dwelling units are configured as sharing a common wall, a one-hour fire wall between the units is required.

4. All new accessory dwelling units are required to use fire-resistant building materials.

5. All new accessory dwelling units are required to comply with Chapter 8.36 (Hazardous Brush Clearance).

C. Floor Area Standards. The area requirements of this subsection are subject to compliance with the requirements of the underlying zone for floor area.

1. Attached accessory dwelling units. The interior livable space of an An attached accessory dwelling unit attached to or converted from the existing area of a single-family dwelling shall not exceed the greater of:
a. 850 square feet of interior livable space;
b. 1,000 square feet of interior livable space if the accessory dwelling unit provides more than one bedroom; or
c. fifty percent of the existing interior livableing area space (including a habitable basement and attic) of the single single-family dwelling.
d. The interior livable space for a junior accessory dwelling unit shall not exceed 500 square feet.

2. Detached accessory dwelling units.
a. The total floor area interior livable space for a newly constructed detached or attached accessory dwelling units shall not exceed one thousand two hundred 1,200 square feet. b. The total interior livable space for the conversion of an existing detached accessory structure shall not exceed the greater of the existing area of the accessory structure or 1,200 square feet.

3. The maximum floor area for a junior accessory dwelling unit shall not exceed five hundred square feet.

43. The minimum floor area for a detached or attachedany accessory dwelling unit shall be governed by the California Building Standards Code Section 1207.

54. Floor area that is not the interior livable space of Except as provided by Section 17.22.060, the total floor area of all buildings on the lot, including the accessory dwelling units (e.g. storage areas or garages), shall not exceed the maximum floor area otherwise allowed in accordance with this titleconform with applicable floor area and lot coverage requirements governed by the underlying zone. For the purpose of this requirement, the area of structural framing necessary to enclose the interior livable area of accessory dwelling units shall not apply.

D. Height and Building Massing Standards. Height shall be measured as prescribed by the underlying zone’s standards for measuring height. Building mass shall comply with angle plane standards as required by the underlying zone.

1. Attached accessory dwelling units.
5a. For an newly constructed accessory dwelling unit that is attached to a primary dwelling, the height shall not exceed the lesser of twenty-five feet or as governed by the applicable zoning requirements.
b. For accessory dwelling units converted from a portion of a primary dwelling, the height shall not exceed the existing height of the primary dwelling.

12. Detached accessory dwelling units, new construction or addition onto an existing detached accessory structure.
a. For a detached accessory dwelling unit oOn a lot with an existing or proposed single single-family or single-story multifamily dwelling unit, the height of a newly constructed accessory dwelling unit or addition onto an existing accessory structure shall not exceed sixteen feet. b. On a lot with an existing or proposed multistory multifamily dwelling, the height shall not exceed eighteen feet.
c. For a detached accessory dwelling unit oOn a lot with an existing or proposed single family or multifamily dwelling unit that is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, the height shall not exceed eighteen feet. An additional two feet in height shall be permitted to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit.
d. Where the height of an existing buildingdetached accessory structure exceeds sixteen feet, the conversion of that building to an accessory dwelling unit, in whole or in part, shall not exceed the existing height.

2. Where the height of an existing building exceeds sixteen feet, the conversion of that building to an accessory dwelling unit, in whole or in part, shall not exceed the existing height.

3. For a detached accessory dwelling unit on a lot with an existing or proposed single family or multifamily dwelling unit that is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, the height shall not exceed eighteen feet. An additional two feet in height shall be permitted to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit.

4. A detached accessory dwelling unit shall be allowed an additional two feet of height, not to exceed eighteen feet in total, if all of the following conditions are met:
a. There is more than one dwelling unit on the property; and b. The main building on the property is more than one story

5. For an accessory dwelling unit that is attached to a primary dwelling, the height shall not exceed the lesser of twenty-five feet or as governed by the applicable zoning requirements.

63. This section shall not be construed to allow an accessory dwelling unit to exceed two stories.

E. Lot Coverage Standards. Except as provided by Section 17.22.060, the lot coverage standards in this chapter shall be governed by the lot coverage standards in the underlying zone.

F. Parking Standards.

1. One on-site parking space shall be designated required for each accessory dwelling unit in addition to parking required for the primary dwelling(s). In order to accommodate required parking on site, parking for an accessory dwelling unit may be allowed in setback areas (in locations determined by the city) and through tandem parking. In no event shall parking be allowed in a designated front yard landscaped area.

2. When a garage, carport, or other covered parking structure is demolished in conjunction with the construction of an accessory dwelling unit or is converted to an accessory dwelling unit, the required replacement of off-street parking for the primary unit need not be replacedshall not be required.

3. Exemptions. No additional parking space is required for the accessory dwelling units if meeting any one of the following is true:
(i)a. The unit is lLocated within one-half of one mile of a regularly scheduled public transit stop. (ii)b. The unit is lLocated within a city council formally designated historic district. (iii)c. The unit is pPart of the an existing legal primary residence single-family dwelling or an existing legal accessory structure.
(iv)d. On-street parking permits are required by the city but not offered to the occupant of the unit. (v)e. A publicly accessible and presently operating car share vehicle parking facility is located within one block of the unit.
(vi)f. The unit is proposed a State-mandated accessory dwelling unit in accordance with Section

17.22.060.
(vii)g. The unit is a junior accessory dwelling unit.
(viii)h. The unit is lLocated in the R-1 (One-family Residential) or R-H (Hillside Management) zone.
(ix)4. When a permit application for an accessory dwelling unit is submitted with a permit application to create a new single-family dwelling or a new multifamily dwelling on the same lot, provided that the accessory dwelling unit or the parcel satisfies at least one other criteria for exemption listed in this paragraph.

G. Setback Standards. Accessory dwelling units shall be subject Sections 17.48.030 (Yard regulations), 17.48.120 (Permissible projections of structures into yards), 17.48.130 (Walls and fences) and the standards below:

1. No setback shall be required for the conversion of an existing structure that is built to the same dimensions, including height, as the existing structure.

2. A setback of no less than four feet from the side and rear lot lines shall be required for new construction or replacement structures not built to the same dimensions as the existing structure.

17.22.040 Conversion of existing structures intoLegalization of unpermitted accessory dwelling units.

A. Prior to the approval of an accessory dwelling unit permit for the conversion of an existing structure for which there is no record of a building permit being issued, satisfactory completion of a safety inspection by the city's building official and fire department is required. An applicant must commit to upgrade the accessory dwelling unit to health and safety codes in order to be granted approval of an accessory dwelling unit permit, including without limitations the following items:

1. Independent entrance to accessory dwelling unit.

2. Direct access to exterior of building from bedroom (door or window).

3. Adequate light and ventilation in each habitable room.

4. Minimum seven-foot high ceiling in all rooms, kitchens, halls, and baths.

5. Properly installed electrical wiring including separate access to electrical shut off.

6. Structural Integrity:
(i)a. Foundation not cracked, damaged, or shifting.
(ii)b. Framing not sagging or deteriorated.

7. Comfort Heating:
(i)a. Heating as required per the building code.
(ii)b. Separate access to gas shut-off, if applicable.

8. Working Plumbing:
(i)a. Kitchen and bathroom facilities with hot water, except for junior accessory dwelling units served by a shared bathroom.
(ii)b. Water heater strapped and properly vented.
(iii)c. Connection to approved sewage system.

9. Fire Safety:
(i)a. Hallways serving sleeping rooms must have smoke and carbon monoxide detectors. (ii)b. Each sleeping room must have a smoke detector.

B. Once an inspection by the city's building official and fire department occurs, the applicant is required to correct those items that are identified as violating current health and safety codes for the structure's current use even in the event that the applicant decides to withdraw the accessory dwelling unit permit application.

C. In enforcing building standards pursuant to Article 1 (commencing with Section 17960) of Chapter 5 of Part

1.5 of Division 13 of the Health and Safety Code for an accessory dwelling unit that was built on or before May 24, 2022, the city, upon request of an owner of an accessory dwelling unit for a delay in enforcement, shall delay enforcement of a building standard, subject to compliance with Section 17980.12 of the Health and Safety Code.

17.22.050 Junior accessory dwelling units.

A. The owner must reside in either the single-family dwelling or within the newly created junior accessory dwelling unit if the junior accessory dwelling unit shares sanitation facilities with the primary structure.

B. All junior accessory dwelling units shall include, at a minimum, an efficiency kitchen and living area. It may include separate sanitation facilities or may share sanitation facilities with the existing structure.

C. The junior accessory dwelling unit must include a separate entrance from the main entrance to the proposed or existing single-family residence.

D. A junior accessory dwelling unit shall be constructed within the walls of a proposed or existing single-family residence. For purposes of this paragraph, enclosed uses within the residence, such as attached garages, are considered a part of the proposed or existing single-family residence.

17.22.060 ExemptionsState-mandated accessory dwelling units.

A. Notwithstanding any section of this chapter, the city shall approve an application for a building permit within areas zoned to allow single-family or multi-family dwelling a residential or mixed-use zone, a building permit shall be ministerially issued to create any of the following:

1. One accessory dwelling unit and/or one junior accessory dwelling unit per lot with a proposed or existing single-family dwelling if all of the following conditions are metapply:
(i)a. The accessory dwelling unit or junior accessory dwelling unit is within the proposed space of a single-family dwelling or existing space of a single-family dwelling or accessory structure and may include an expansion of not more than one-hundred fifty square feet beyond the same physical dimensions as the existing accessory structure (an expansion beyond the physical dimensions of the existing accessory structure shall be limited to accommodating ingress and egress); (ii)b. The space has exterior access from the proposed or existing single-family dwelling; (iii)c. The side and rear setbacks are sufficient for fire and safety; and (iv)d. The junior accessory dwelling unit complies with the requirements of Section 17.22.050.

2. One detached, new construction, accessory dwelling unit that does not exceed four-foot side and rear yard setbacks, an interior livable space total floor area of eight hundred square feet, and a height as defined in Section 17.22.030(D) of this Chapter for a lot with a proposed or existing single-family dwelling. Any non-livable space attached to the exterior walls enclosing the interior livable space of an accessory dwelling unit shall not be exempt under this Section 17.22.060(A)(2) and shall be subject to compliance with the underlying zone’s development standards; any such non-livable space subject to discretionary approval shall be considered prior to and separately from a building permit for an accessory dwelling unit permit subject to these terms. The accessory dwelling unit may be combined with a junior accessory dwelling unit described in paragraph (1).

3. Multiple accessory dwelling units within the portions of existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages, if each unit complies with state building standards for dwellings. One accessory dwelling unit within an existing multifamily dwelling and up to twenty-five percent of the existing multifamily dwelling units may be permitted.

4. Not more than two eight accessory dwelling units that are located on a lot that has an existing multifamily dwelling, but are detached from that multifamily dwelling and are subject to a height limit as defined in Section 17.22.030(D) of this chapter and four-foot rear yard and side setbacks. However, the number of accessory dwelling units shall not exceed the number of existing primary dwelling units on the lot. If the existing multifamily dwelling has a rear or side setback of less than four feet, no modification of the existing multifamily dwelling shall be required as a condition of approving the application to construct an accessory dwelling unit that satisfies the requirements of this paragraph.

5. Not more than two accessory dwelling units that are located on a lot with a proposed multifamily dwelling, but are detached from that multifamily dwelling and are subject to a height limit as defined in Section 17.22.030(D) of this chapter and four-foot rear yard and side setbacks.

B. A permit application for the creation of an accessory dwelling unit or a junior accessory dwelling unit shall not require the correction of existing nonconforming zoning conditions.

C. The installation of fire sprinklers shall not be required in an accessory dwelling unit or junior accessory dwelling unit if sprinklers are not required for the primary residence.

D. Rental of an accessory dwelling unit created pursuant to this Section shall be for a term longer than 30 days.

E. Use of these provisions is not assumed in the review of a building permit application. Any building permit application proposing the creation of an ADU pursuant to this Section 17.22.060 or Government Code section 66323 shall expressly state within the application an intent to utilize these provisions and shall reference specific code section(s) applicable to the proposal.

17.22.070 Utilities.

All accessory dwelling units and junior accessory dwelling units shall have the utilities be connected to the primary dwelling. The city shall not impose a related connection fee or capacity charge, unless the accessory dwelling unit or junior accessory dwelling unit was constructed with a new single-family dwelling.

17.22.080 Ownership.

Neither an accessory dwelling unit nor a junior accessory dwelling unit may be owned or sold separately from the primary dwelling unit.

17.22.090 Recordation.

A. As a prerequisite to obtaining a building permit, the applicant for an accessory dwelling unit permit shall record a covenant or deed restriction specifying that the accessory dwelling unit will at all times comply with the provisions of this chapter and applicable state law. The recorded covenant shall run with the land, shall set forth the requirements of this chapter, shall contain provisions implementing the requirements of this chapter and the terms of the recorded covenant, and authorizing the city to abate any violation of this chapter at the cost of the then owner, including that the city may record a lien to recover the cost of such abatement proceedings including all reasonable administrative costs in connection therewith.

17.22.100 Application review.

A. Application Contents. A complete building permit application for an accessory dwelling unit permit shall include be supplemented by the following:

1. A vicinity map reflecting a one-half mile radius street system surrounding the project site, with the project site identified;

2. A project data table containing the following information:
(i)a. Total area of the site in square feet;
(ii)b. Gross and net building area calculations of (a) existing and proposed square footage, and (b) existing and proposed number of buildings and dwelling units; (iii)c. Existing building construction dates;
(iv)d. Existing and proposed vehicular parking spaces reflecting the minimum number required by this title;
(v)e. Existing and proposed floor area ratio, including the maximum allowed by this title. Floor area ratio is the total floor area of all buildings including garages and other nonhabitable areas, and each floor within, divided by the total area of the lot, as a percentage; (vi)f. Existing and proposed lot coverage, reflecting the maximum allowed by this title; (vii)g. Existing and proposed building heights and number of stories; (viii)h. Total area of the project site proposed to be dedicated towards landscaping, if any; (ix)i. Total area of the project site proposed to be dedicated towards hardscape/paving, if any; (x)j. Existing zoning and land use designation;
(xi)k. Existing and proposed Universal Building Code occupancy group classifications and construction types for each building;

3. A site or plot plan of the existing conditions of the subject property drawn to a scale no greater than one-quarter inch to one foot and not less than a scale of one inch to one hundred feet, reflecting the following information:
(i)a. Property lines and adjoining sidewalks and streets. (ii)b. Existing structures — location, outside dimensions and use of all existing buildings and structures including building features such as elevated porches and outside stairs. (iii)c. Existing trees with accurate canopies depicted, numbered to correspond to the tree survey provided and indicating those that are protected by the tree preservation and protection ordinance and those that are proposed to be removed, retained or relocated. (iv)d. Existing landscaped areas.
(v)e. Existing paved areas.
(vi)f. Existing fences, walls or retaining walls.
(vii)g. Footprints of adjacent buildings on abutting property.

4. A site or plot plan of the proposed conditions of the subject property drawn to a scale no greater than one-quarter inch to one foot and not less than a scale of one inch to one hundred feet, reflecting the following information:
(i)a. All information listed on the existing site plan that is proposed to remain. (ii)b. If on-site structure or tree relocation is proposed, depict the proposed new locations. (iii)c. For additions and new construction, clearly indicate location, outside dimensions and use of proposed new construction.
(iv)d. Indicate proposed location of electrical vault, gas and electrical meters, fire sprinkler valves, backflow preventer, HVAC condensers, and any other ground-level mechanical equipment, including proposed method of screening from public view.

5. Existing floor plan for each floor of buildings proposed to be affected by the project, including the following information and clearly indicating any walls, windows, doors or other building elements proposed to be removed or altered (not required for projects proposing demolition of all existing structures):
(i)a. Exterior and interior walls of the affected structure. (ii)b. Attached exterior features such as awnings, canopies or balconies. (iii)c. Locations and sizes of all window and door openings.

6. Proposed floor plan for each floor of buildings proposed to be affected by the project or for proposed new buildings, including the following information:
(i)a. All information listed on the existing floor plan that is proposed to remain or for each floor of proposed new buildings.
(ii)b. Clearly indicate all proposed new walls, windows, doors or other features. (iii)c. Include callouts to locations of building sections provided.

7. Existing roof plan for buildings proposed to be affected by the project, including the following information and clearly indicating any areas or features of the roof proposed to be removed or altered (not required if no changes are proposed to be made to the roof or for projects proposing demolition of all existing structures):
(i)a. Ridges and valleys of the existing roof.
(ii)b. Direction and pitch of roof slopes.
(iii)c. Existing roof materials.
(iv)d. Existing eaves or parapets, including any exposed rafters, beams, brackets fasciae, gutters and other features of the roof.

8. Proposed roof plan for buildings proposed to be affected by the project, including the following information, if changes to the roof are proposed or for proposed new construction:
(i)a. All information listed on the existing roof plan that is proposed to remain or that is proposed for new construction.
(ii)b. Clearly indicate new roof areas and new roof features. (iii)c. Proposed locations of all exterior rooftop mechanical equipment.

9. Existing building elevations for building facades proposed to be affected by the project, including the following information and clearly indicating any features proposed to be removed or altered (not required for projects proposing demolition of all existing structures):
(i)a. Accurate depiction of affected facades including roof form, eaves or parapets, building walls, window and door openings and detailing, foundations and all architectural features including awnings, canopies, bulkheads, cornices, gutters, downspouts and other architectural details on the façade.
(ii)b. Depict and call out all existing exterior façade materials and features. (iii)c. Call out building heights.
(iv)d. For projects proposing replacement of historical exterior materials, provide accurate representation, dimensions and finishes of existing materials proposed to be replaced.

10. Proposed building elevations in color and black and white including courtyard or other secondary elevations with the following information:
(i)a. All information listed on the existing building elevations that is proposed to remain or for proposed new construction.
(ii)b. For alterations of existing buildings, clearly indicate new façade elements, window or door openings, light fixtures, etc.
(iii)c. For additions, clearly demarcate the location of existing walls and new walls. (iv)d. For new construction, provide:
(ai) Elevations of existing buildings adjacent to front elevation. (bii) Locations of through-the-wall mechanical vents.
(ciii) Locations of downspouts and drainage outlets or scuppers. (div) Locations of lighting fixtures.
(v)e. Include callouts to locations of wall sections provided. (vi)f. Street elevation drawing or photographic rendering of proposed elevation and adjacent building(s) on abutting property, to scale.

11. Proposed building and site sections (cross and longitudinal, for new construction, referenced to callouts provided on the proposed floor plans):
(i)a. Building walls (including freestanding walls).
(ii)b. Floor-to-floor dimensions.
(iii)c. Cut, fill, and spot elevations, as required.

12. Phasing plan (for multi-phased projects) depicting all elements of the project proposed to be completed within each construction phase.

13. Proposed landscape plan (not required for projects not proposing any changes to landscaping or hardscaping):
(i)a. Planting plan showing location, spacing, common name, botanical name, container size, quantity of all proposed new plant material, with distinct plant symbols for each specimen. (ii)b. Landscape construction plan with dimensions, materials, finishes (drawings, manufacturer specifications, and/or photographs of an existing installation). (iii)c. Hardscape details including paving, trash enclosure, raised planters, water features, fences, walls, site furniture, etc.
(iv)d. Exterior lighting including type of fixture and manufacturer specifications. (v)e. Existing trees proposed to remain (trees with a four-inch diameter or greater shall be identified by species and diameter-at-breast height).
(vi)f. Tree protection plan if existing public or private protected trees are proposed to be retained during construction.

14. Manufacturer's specifications (e.g., brochures/cut-sheets) for new manufactured features including new windows, doors, light fixtures, vent/drain caps, etc. including materials, finishes and colors.

15. Materials palette (digital) including images, manufacturer and product name/number and finishes and textures for all proposed exterior materials including cladding, accent materials, proposed color/paint and fabric swatches.

16. Project Site Context. Color photographs of the existing project site taken from various vantage points from the street and from within the project site showing the existing structure(s), tree(s), and other existing site improvements. Provide full elevation photographs of all site structures including detailed images of affected architectural features proposed for alteration.

17. Neighborhood Context. Color photographs of existing buildings on both sides of the street on which the project is proposed, between two cross streets. Photographs should identify the address of the property depicted and should be taken perpendicular to the building. If the project is on a corner lot, photographs should include both streets.

18. Photographic key map indicating from where and at what angle the photographs were taken. All photographs provided should be labeled to correspond to the locations on the photographic key map.

B. Procedure. A building permit application for an accessory dwelling unit(s) and/or junior accessory dwelling unit shall be considered ministerially in the following manner, notwithstanding the issuance of variances or special use permits.

1. Application completeness.
a. The director shall determine whether a building permit application for an accessory dwelling unit and/or junior accessory dwelling unit permit is complete and provide written notice of this determination within fifteen (15) business days after receipt of the application. b. If the director determines an application is incomplete, along with the notice of such determination, the director shall, within the time period described in this subsection, provide the applicant with a list of incomplete items and a description of how the application shall be made complete.
c. An applicant whose application was deemed incomplete may re-submit the application to cure the items included in the list provided.
d. If the application is determined to be incomplete, the applicant shall submit the specific information needed to complete the application within 90 days of receiving the written notice and list of incomplete items. If the applicant does not re-submit their application with the necessary items within the 90-day period, the preliminary application shall expire and have no further force or effect.
e. If an applicant re-submits an application, the director shall determine whether the additional application has remedied all incomplete items listen in the determination notice. This additional application is subject to the timeliness and requirements specified in subparagraph (a). f. If the director has not made a determination regarding the completeness of the application within fifteen (15) business days, the application shall be deemed complete for purposes of application review.

12. Project compliance review. The director shall complete the review of the A building permit application for an accessory dwelling unit permit and/or junior accessory dwelling unit permit shall be approved or denied within sixty (60) days of receipt of a complete application if there is an existing single-family or multifamily dwelling on the lot. If the permit application for an accessory dwelling unit permit and/or junior accessory dwelling unit is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, a decision may be delayed for the permit application for the accessory dwelling unit permit and/or junior accessory dwelling unit until the permit application to create the new single-family or multifamily dwelling is approved or denied, but the building permit application for the accessory dwelling unit permit and/or junior accessory dwelling unit shall still be considered ministerially. If the applicant requests a delay, the 60-day time period shall be tolled for the period of the delaysubmission. Review of, and the approval or denial of, an application for an accessory dwelling unit permit by the city is a ministerial action.

3. The director shall not approve anA building permit application for an accessory dwelling unit permit and/or junior accessory dwelling unit shall not be approved or issued an accessory dwelling unit permit unless the proposed accessory dwelling unit and/or junior accessory dwelling unit complies with the requirements of this chapter. All proposed accessory dwelling units are subject to review for compliance with all applicable provisions of this code and all applicable federal, state, and county lawsthe terms of this chapter by the director of planning and community preservation.

24. If the director denies an a building permit application for an accessory dwelling unit and/or junior accessory dwelling unit is denied, the director applicant shall be provided in writing, within the time period described in this subsection, return in writing a full set of comments to the applicant with a list of items that are defective or deficient and a description of how the application can be remedied by the applicant.

3. If the applicant has taken no action to remedy the defective or deficient application within one year from the date the written comments were provided to the applicant, the application shall be considered abandoned and withdrawn for consideration.

45. If the director has not approved or denied the a building permit application is not approved or denied within sixty (60) days, the application shall be deemed approved.

5. For the purposes of this subsection, an application being deemed incomplete has the same effect as an application being denied.

6. If a permit is determined to be incomplete under paragraph (1) or denied under paragraph (2) of this subsection, the applicant may appeal that decision in writing to the planning commission. The planning commission shall provide a final written determination within sixty (60) business days of receipt of the written appeal.

C. The decision of the director shall be final and conclusive. An aApplicants proposing to create an accessory dwelling unit and/or junior accessory dwelling unit, whether by conversion of an existing guest house, legalization of an unpermitted dwelling unit, or otherwise, who obtains an accessory dwelling unit permit shall be required to obtain a building permit for the accessory dwelling unit and/or junior accessory dwelling unit.

D. A demolition permit for a detached garage that is to be replaced with an accessory dwelling unit shall be reviewed, in accordance with Code Section 15.04.115 (Section 105.7 Demolition Permits), with the application for the accessory dwelling unit and issued at the same time.

E. A certificate of occupancy for an accessory dwelling unit or junior accessory dwelling unit shall not be issued before the issuance of a certificate of occupancy for the primary dwelling. In the event that a primary dwelling is substantially damaged or destroyed by an event triggering referenced a proclaimed state of emergency made by the Governor, a certificate of occupancy for an ADU shall be issued even if the primary dwelling has not yet been issued a certificate of occupancy. The primary dwelling shall be repaired or rebuilt within the later of: (a) a year after the sunset of the applicable proclaimed state of emergency, or (b) six years of the date of the Governor’s proclamation of a state of emergency. If the primary dwelling is not repaired or rebuilt within the time periods prescribed herein, the accessory dwelling unit’s occupancy shall be recertified as a primary dwelling.

17.22.110 Permit termination.

A. An accessory dwelling unit permit validly issued pursuant to this chapter shall terminate when any one or more of the following occur:

1. The permit has been abandoned, discontinued or is not used within one year from the date of permit issuance;

2. The accessory dwelling unit owner files a declaration with the director that the permit has been abandoned or discontinued; or

3. The permit has been revoked because it was obtained by fraud or misrepresentation or failed to abide by the terms of this chapter, this code, or applicable state or federal law.

B. If a permit is terminated pursuant to subsection (A), then any improvement related to a permit for accessory dwelling unit shall be removed from the property.
(Ord. No. 1454, § 3(Exh. 2), 5-24-22)

17.22.120 Fees.

A. An building permit application for an accessory dwelling unit application or junior accessory dwelling unit must be submitted to the city along with the appropriate fee as established by the city council by resolution in accordance with applicable law.

B. The city will not consider an accessory dwelling unit or junior accessory dwelling unit to be a new residential use for purposes of calculating connection fees or capacity charges for utilities, including water and sewer service, unless the accessory dwelling unit was constructed with a new single-family dwelling.

C. The city shall not impose any impact fee or public facilities fees (Chapter 15.52) upon the development of an accessory dwelling unit that is less than seven hundred fifty square feet or less of interior livable space or a junior accessory dwelling unit. Any impact fees or public facilities fees (Chapter 15.52) charged for an accessory dwelling unit of that is more than seven hundred fifty square feet or more may shall be charged proportionately in relation to the square footage of the primary dwelling unit. Any impact fees or public facilities fees (Chapter 15.52) may be reduced as determined by resolution of the city council.

D. The city may charge a fee to inspect an accessory dwelling unit or junior accessory dwelling unit to determine compliance with applicable building standards in accordance with Section 17.22.040.

17.22.130 Rental restrictions.

A. An accessory dwelling unit or junior accessory dwelling unit may be rented for terms no less than thirty days.

The person or party responsible for ownership of property that has an accessory dwelling unit or junior accessory dwelling unit shall obtain and maintain an annual business license, in accordance with Title 5, for dwelling accommodations when actively renting or advertising the rental of the dwelling unit.

B. No accessory dwelling unit or junior accessory dwelling unit shall be used or advertised as a short-term rental.

17.22.140 Historic preservation.

A. If the creation of an accessory dwelling unit requires a structure be altered or a project proposes to demolished a structure and the structure is a preservation candidate as definedof the type protected under Section 17.60.056 of this code, the applicant will shall prepare a written historic resource evaluation report assessment or survey as described defined in paragraph D of Section 17.60.056 of this code. For the purpose of this requirement, “altered or demolished”, “historic resource evaluation report”, and “preservation candidate” shall have the same meaning as ascribed under Section 17.60.056. Furthermore, the creation of an accessory dwelling unit shall not be subject to the granting of a discretionary demolition permit under Section 17.60.056. To facilitate the creation of accessory dwelling units through a ministerial permitting process, the provisions of this section shall apply when the provisions under Section 17.60.056 would otherwise apply. However, when the scope of a project also requires a structure be altered or demolished but does not involve the creation of an accessory dwelling unit, the provisions of Section 17.60.056 shall apply and a discretionary demolition permit shall be required for that portion of the proposed project.

B. All historic resource evaluation reports assessments or surveys shall be prepared in the form of State of California Department of Parks and Recreation Series 523 Forms and shall further report a status code of eligibility as a historic resource according to the California Office of Historic Preservation.

C. When a historic resource evaluation report reports that a structure to be altered or demolished is eligible for historic designation assessment or survey results in (a status code of categories one through five, inclusive), the applicant is required to shall obtain a Historic Resource Design Review prepared by a historian certified by the Secretary of Interior Professional Qualification Standards for the treatment of historic properties selected at the discretion of the city. The Historic Resource Design Review will shall list measures to mitigate the harmful impacts of the proposed project on the historic structure eligible for historic designation. and those To the extent that mitigation measures will be made a condition of approval of the accessory dwelling unit requires the preservation of any physical attribute of a structure, building plans shall reflect the required mitigation as a requisite for issuance of a building permit.

D. When a historic resource evaluation reports assessment or survey results in a status code of category six, an applicant may proceed in accordance with this chapter.

E. When a historic resource evaluation reports assessment or survey results in a status code of category seven, the property shall be reevaluated according to the missing criteria identified in such report; the application shall be deemed incomplete until a historic assessment or survey results in a status code of categories one through six.

17.22.150 Tree preservation.

A. When the director of public works determines that an application for an accessory dwelling unit permit requires removal or substantial trimming of a protected tree, as defined in Section 12.20.020 of this code, a certified arborist selected by the city and paid for by the applicant shall prepare a tree survey and arborist report in accordance with paragraph A of Section 12.20.115 of this code.

B. The arborist report will list measures to mitigate the harmful impact of the proposed project on the protected trees and those mitigation measures will be made a condition of approval of the accessory dwelling unit permit.

C. Prior to the removal or substantial trimming of any protected tree, the applicant must obtain a tree removal or tree trimming permit and pay all accompanying fees.

CITY OF
SIERRA
MADRE

STAFF REPORT

CITY ATTORNEY
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Aleks Giragosian, City Attorney
SUBJECT: Resolution No. 26-47 Approving City Council Teleconferencing Procedures Policy

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 26-47 approving a Teleconferencing Procedures Policy.

SUMMARY
On March 10, 2026, the City Council discussed Resolution No. 26-24 regarding (1) a teleconferencing procedures policy and (2) a disruption of remote access services policy. The City Council approved moving forward with disruption of remote access services policy and directed the City Attorney to return with a simplified version of the teleconferencing procedures policy.

DISCUSSION & ANALYSIS
Senate Bill No. 707 (“SB 707”), effective January 1, 2026, revised the Brown Act’s teleconferencing procedures for members of a legislative body. The policy attached to this resolution is a guide to navigating the various teleconferencing options available to members of the City Council and its respective commissions. This policy also includes the procedures to recuse oneself from a decision when attendance is by teleconference.

At the City Council's request, this policy has been simplified to:
1) clarify the question to be answered in the first column of each row; 2) remove the teleconferencing exceptions for eligible subsidiary bodies and multijurisdictional bodies (as those are unlikely to be used); and
3) simplify the text in the table.

STRATEGIC PLAN RELATIONSHIP
This item is in furtherance of Action Step CE 2.1 C (Increase accessibility of community communications, including emergency communications, City event, Major PW projects, and general City programs and services) of Strategy CE 2.1 (Create a City Information hub to Encourage Information Exchange) of Goal 2 (Improve Communication and Collaboration) of Strategic Objective: Community Enrichment (Promote an Unparalleled Quality of Life with an Engaged and Collaborative Culture). Allowing members of the public to remotely participate and provide public comment increases the accessibility of public meetings and promotes a collaborative culture in the City.

ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities

FISCAL IMPACT
There is no impact to the General Fund as a result of the recommended action.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
2026-05-26 CC Reso. re Teleconferencing Policy.pdf
445434.1
RESOLUTION NO. 26-47

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SIERRA MADRE, CALIFORNIA, APPROVING A

TELECONFERENCING PROCEDURES POLICY

RECITALS
WHEREAS, Senate Bill 707 (“SB 707”) amends the Brown Act to improve public access and transparency for “legislative bodies”;
WHEREAS, the Sierra Madre City Council and all of the subsidiary bodies created by the City Council are “legislative bodies” for purposes of the Brown Act; WHEREAS, SB 707 revises the teleconferencing procedures for members of a legislative body;
WHEREAS, the City Council desires to adopt a policy that summarizes the exemptions that members of a legislative body may use to teleconference into a meeting and the procedures required when invoking those exemptions; and WHEREAS, the City Council desires to adopt a policy that provides clear instructions regarding the method of recusal when participating in a meeting via teleconference.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Teleconferencing Procedures Policy. The City Council adopts the Teleconferencing Procedures Policy attached hereto as “Exhibit A”.

SECTION 3. CEQA. The adoption of this resolution is exempt from review under the California Environmental Quality Act (CEQA) under Title 14 of the California Code of Regulations because it does not meet the definition of a project 14 CCR 15378(b)(5) because it is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment.

SECTION 4. Severability. If any sections, subsections, subdivisions, paragraph, sentence, clause or phrase of this Resolution or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Resolution or any part thereof or exhibit thereto. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that anyone or 445434.1
more sections, subsections, subdivisions, paragraph, sentences, clauses or phrases be declared invalid.

SECTION 5. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Resolution by the City Council.

SECTION 6. Effective Date. This Resolution shall take effect immediately upon adoption.
445434.1
PASSED, APPROVED, AND ADOPTED this 26th day of May, 2026. __________________________
Kristine Lowe, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Sierra Madre, California, at a meeting held on the 26th day of May, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Laura Aguilar, City Clerk
Approve as to Form:
___________________________
Aleks Giragosian, City Attorney
Board Teleconferencing Policy

1. Rules for Teleconferencing.

It is the policy of the City of Sierra Madre that members of the City Council or any subsidiary body shall attend all regular and special meetings of the such body inperson, unless the member’s absence is excused or the member qualifies for one of the following teleconferencing exceptions:

Remote Meeting Exceptions Traditional Exception Disability Exception Emergency Exception Just Cause Exception What is the Statutory Citation? (GC 54953(b)) (GC 54953(c)) (GC 54953.8.2) (GC 54953.8.3) Does the Council Member Need to State
a Reason for Teleconferencing?
No reason required Stated disability or
reasonable
accommodation
Proclaimed State of
Emergency or local
emergency
Childcare/ caregiving;
Contagious illness,
Physical/mental condition,
Physical/ family medical
emergency;
Agency-related travel;
Military service; or
Immunocompromised
family members
Does the Teleconferencing Council
Member Count Toward Quorum?
No Yes Yes No
How May the Council Member
Teleconference?
Audio or Audio-Visual Audio-Visual only Audio or Audio-Visual Audio-Visual Only Is an Opportunity for Public Participation
Required?
Yes, in-person at each
teleconference location
No Yes, call-in or internetbasedYes, call-in or internetbased and in-person Must Method of Teleconferencingbe
Approvedby the Legislative Body?
No No Yes No
Must the Votes Be Taken by Roll Call? Yes Yes Yes Yes
Must the Physical Location of the
Teleconferencing Council Member be
Included on the Agenda?
Yes No No No
What Happens if the Method of
Teleconferencing is Disrupted?
Meeting proceeds No further action taken No further action taken No further action taken Remote Meeting Exceptions Traditional Exception Disability Exception Emergency Exception Just Cause Exception Is There a Limit on the Number of Times
a Council Member May Participate via
Teleconferencing?
None For the duration of the
disability
For the duration of the
emergency, to be
reauthorized every 45
days
2 meetings per calendar
year (if body meets once
per month)
5 meetings per year (if
body meets twice per
month)
7 meetings per year (if
body meets three or more
times per month)

3. Recusal During Teleconferenced Meetings.

Any member of the City Council or subsidiary legislative body who has a conflict of interest, or who is required to recuse himself or herself from a proceeding pursuant to California Government Code section 87100, shall comply with the following procedures during a teleconferenced or otherwise remote public meeting:

3.1 Public Identification of the Conflict.

Immediately prior to the consideration of the affected agenda item, the member shall publicly identify the conflict of interest on the record and disclose the circumstances giving rise to the conflict in sufficient detail to be understood by the public.

3.2 Non-Participation.

The member shall recuse themselves from all discussion, deliberation, and action on the matter by turning off his or her audio and video and shall not attempt to influence the decision in any manner.

3.3 Rejoining Meeting.

Upon conclusion of a discussion, vote, and any other disposition of the matter, the Mayor or presiding officer shall announce that the member may turn on his or her audio and video to rejoin the meeting.

Sierra Madre City CouncilMay 26, 2026

Sierra Madre City Council
May 26, 2026