Agenda packet — Sierra Madre City Council, May 26, 2026 (part 1 of 2)

CITY OF
SIERRA
MADRE

CITY COUNCIL

REGULAR MEETING
AGENDA
Mayor Kristine Lowe | Mayor Pro Tem Gene Goss
Council Member Edward Garcia | Council Member Kelly Kriebs | Council Member Robert Parkhurst Tuesday, May 26, 2026, 5:30 PM
City Council Chambers, 232 W. Sierra Madre Blvd.

AMERICANS WITH DISABILITIES ACT
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 355-7135. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.

PUBLIC COMMENT & ACCESS
The Brown Act provides the public with an opportunity to make public comments at any public meeting. As an alternative, public comment may be submitted by e-mail to [email protected] by 3:00PM on the day of the meeting. Emails will be acknowledged at the City Council meeting, filed into public record, and scanned onto the City website for public review.

A copy of the posted agenda and a live video stream of the meeting can be found on the City’s website at sierramadreca.gov , on Foothills Media website at foothillsmedia.org/sierramadre, and broadcast on Government Access Channel 3 (Spectrum).

If you require special assistance to participate in this meeting, please contact the City Clerk’s Office at (626) 355- 7135 at least 48 hours prior to the meeting.

Any and all demonstrations which disrupt, interrupt, or obstruct the City Council’s ability to conduct City business are prohibited. No signs, posters, or other large objects shall be brought into the Council Chambers or other meeting place if doing so would disrupt, disturb, or otherwise impede the orderly course of the meeting.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE AND INSPIRATION
A. Council Member Kelly Kriebs

3. ROLL CALL OF CITY COUNCIL MEMBERS
Kristine Lowe, Mayor
Gene Goss, Mayor Pro Tem
Edward Garcia, Council Member
Kelly Kriebs, Council Member
Robert Parkhurst, Council Member

4. SUPPLEMENTAL INFORMATION FROM CITY CLERK REGARDING AGENDA ITEMS

5. REPORTS FROM MAYOR AND CITY COUNCIL (including reports from City Council related to meetings attended at City expense per AB 1234)

6. REPORTS FROM CITY STAFF

7. PRESENTATIONS
A. Proclamation in Recognition of Older Americans Month B. Proclamation in Recognition of Dane Lenton, Sierra Madre Older American of the Year C. Sierra Madre Civic Club Grant Awards
The Sierra Madre Civic Club is an independent philanthropic organization, serving the community of Sierra Madre. These grant funds are not allocated nor distributed from City funded accounts.

8. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Speakers are generally limited to three (3) minutes per person and time may not be delegated; any changes to the allotted time will be announced prior to the Public Comment period.

Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda.

Addressing the City Council from the audience is not permitted; all comments addressing the Council must be made from the podium. Only public comment made from the podium will be recognized by the City Council and entered into public record.

9. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the City Council requests that a specific item be removed from the Consent Calendar for separate discussion and action.

A. Approval of City Council meeting minutes from May 12, 2026 meeting Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities B. Resolution 26-39 Approval of Warrants for Payment
Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

C. Resolution No. 26-38 Authorizing a Supplemental Budget Appropriation from the Water Fund Reserve in the amount of $400,000 and Approval of the Water Main Replacement Agreement with Toll West Coast, LLC
Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

D. Resolution No. 26-45 Authorizing a Supplemental Budget Appropriation from the Library Gift and Memorial Fund in the Amount of $80,000 for Fiscal Year 2025/26 Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

E. Resolution No. 26-46 Authorizing a Supplemental Budget Appropriation of $174,050 from the General Fund Reserve and Award of a Construction Contract to Ultimate Pool Remodeling, Inc. for the Sierra Madre Aquatic Center Pool Deck Repair and Pools Replaster Project at Sierra Vista Park in the Amount of $324,050
Recommendation: Approve
CEQA - Exempt under 14 CCR 15302 as a replacement/ reconstruction of existing structures/facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity.

F. Professional Services Agreement with Pasadena Humane Society for Animal Shelter and Animal Control Services in the Amount of $364,488 for a Five-Year Period Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities G. Professional Services Agreement with California Consulting, Inc. for Grant Research, Identification, Writing, and Administration Services in the Amount of $111,400 Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities H. Declaration of City-Owned Vehicles as Surplus in accordance with Sierra Madre Municipal Code Section 3.08.100(C)
Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

I. Fourth Amendment to the Professional Services Agreement with Willdan Engineering Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment J. Resolution No. 26-41 Initiating FY 2026/27 Downtown Landscaping and Lighting Maintenance District Proceedings
Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment K. Second Reading of Ordinance No. 1493 Amending Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) of the Sierra Madre Municipal Code Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

L. Second Reading of Ordinance No. 1494 Amending Section 17.08.020 (Words, Terms, Phrases Defined) of Chapter 17.08 (Definitions) and Chapter 17.22 (Accessory Dwelling Units) of Title 17 (Zoning) of the Sierra Madre Municipal Code
Recommendation: Approve
CEQA - exempt as an ordinance implementing Article 2 (commencing with Government Code Section 66314) and Article 3 (commencing with Section 66333) of Chapter 13 of Division 1 of Title 7 of, the Government Code, pursuant to Public Resources Code Section 21080.17

10. DISCUSSION ITEMS
A. Resolution No. 26-47 Approving City Council Teleconferencing Procedures Policy Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities

11. ITEMS FOR FUTURE AGENDAS

12. ADJOURNMENT
The City Council will adjourn to a special meeting on May 27, 2026.

Date Posted: May 21, 2026
Mayor Kristine Lowe | Mayor Pro Tem Gene Goss
Council Member Edward Garcia | Council Member Kelly Kriebs | Council Member Robert Parkhurst Tuesday, May 12, 2026, 5:30 P.M.

City Council Chambers, 232 W. Sierra Madre Blvd.

Council Member Edward Garcia participated by teleconference from:

Convict Lake Resort
2000 Convict Lake Road, Cabin Number 11
Mammoth Lakes, CA 93546

If you require special assistance to participate in this meeting, please contact the City Clerk’s Office at (626) 355-7135 at least 48 hours prior to the meeting.

CITY OF

SIERRA MADRE

CITY COUNCIL

REGULAR MEETING MINUTES

CODE OF CONDUCT
The purpose of a City Council meeting is to conduct City business. Members of the public that behave in a manner that interrupts or obstructs the City Council’s ability to conduct City business may be asked to leave the meeting. Any and all demonstrations which disrupt, interrupt, or obstruct the City Council’s ability to conduct City business are prohibited. No signs, posters, or other large objects shall be brought into the Council Chambers or other meeting place if doing so would disrupt, disturb, or otherwise impede the orderly course of the meeting.

1. CALL TO ORDER
Honorary Mayor for the Day Coralie Widman called the meeting to order at 5:32 pm.

2. PLEDGE OF ALLEGIANCE AND INSPIRATION
Ms. Coralie Widman, Sierra Madre Elementary School

3. ROLL CALL OF CITY COUNCIL MEMBERS
City Clerk Aguilar called the roll:

Kristine Lowe, Mayor
Gene Goss, Mayor Pro Tem
Edward Garcia, Council Member (via teleconference)
Kelly Kriebs, Council Member
Robert Parkhurst, Council Member
Also Present: Michael Bruckner, City Manager
Aleks Giragosian, City Attorney
Laura Aguilar, City Clerk
Brent Bartlett, Fire Chief
Brian Dickinson, Director of Public Works
Steven McGee, Public Works/Utility Manager
Eric Lozick, Public Works Management Analyst
Joshua Wolf, Senior Planner
Katelyn Huang, Assistant Planner

4. SUPPLEMENTAL INFORMATION FROM CITY CLERK REGARDING AGENDA ITEMS City Clerk Aguilar announced that Mr. Lenton was not able to attend the meeting and that Presentations B and C would be pulled from the agenda and moved to the May 26, 2026 City Council meeting.

5. REPORTS FROM MAYOR AND CITY COUNCIL (including reports from City Council related to meetings attended at City expense per AB 1234) Council Member Parkhurst:

April 29 he attended a meeting of the Transportation Sub-Committee. They discussed an update on the Uber Transportation Plan. On that same day, he attended a meeting of the Natural Resources Commission. They discussed rescheduling the Bailey Canyon re-planting event. They also discussed editing the Tree Ordinance.

May 2 he attended a Spanish Classical and Flamenco performance at the Sierra Madre Playhouse. He also attended the Art Faire at Memorial Park.

May 6 he attended the Honor’s Award Dinner at Ascension Church.

On May 7 he attended the Planning Commission meeting. The Commission discussed Objective Design Standards.

Council Member Kriebs:

Shared that she attended the Chamber of Commerce Board meeting on April 29. They discussed the Wistaria Festival and upcoming Honor’s Awards Dinner.

She reported that she attended the Honor’s Awards Dinner on May 6.

She also reported attending a meeting of the Senior Community Commission. They discussed the upcoming Uber Transportation Program rollout.

Mayor Pro Tem Goss:

Reported that he attended the Honor’s Award Dinner on May 6 at Ascension Church.

Council Member Garcia:

Reported that on April 30 he attended a meeting with the Pasadena Education Foundation at Pasadena City Hall.

From May 6 – May 8 he attended a conference with the Southern California Association of Governments.

Mayor Lowe:

Reported that on April 30 she attended the Pasadena Education Foundation event Celebrating Schools Night.

On April 30 she attended the ribbon cutting ceremony for the new tea house, The Rose Angel.

On May 6 she attended the Honor’s Award Dinner. Afterwards she went to the conference with the Southern California Association of Governments.

6. REPORTS FROM CITY STAFF
There were no updates from City staff.

7. PRESENTATIONS
A. Proclamation in Recognition of Public Works Week
The proclamation was accepted by Director Dickinson on behalf of the Public Works Department. Director Dickinson invited all Public Works Manager McGee to share remarks.

B. Proclamation in Recognition of Older American’s Month – Pulled from the Agenda C. Proclamation in Recognition of Dane Lenton, Sierra Madre’s Older American of the Year – Pulled from the Agenda
D. Annual Report from YMCA on Programs and Services
A Powert Point Presentation was presented by YMCA Executive Director Kurt Knop.

Addressing the City Council from the audience is not permitted; all comments addressing the Council must be made from the podium. Persons with a disability who require disability related modifications or accommodations in order to participate in the meeting, including auxiliary aids or services, may request such modification or accommodation from the City
City Clerk Aguilar announced for the record that the City Clerk’s Office received two (2) emails for items not on the agenda from Tim Aan’t Goor and Sharil Fukuzaki.

Speaker cards were submitted from:

Grace Brown, 464 Mariposa Avenue: spoke about the condition and proposed beautification of Memorial Park.

Lillian Maimone, 302 W. Lima Street: spoke about potholes and road conditions on Lima Street.

Caroline Brown: spoke about Sierra Madre Mountain Conservancy.

Seeing no one else come forward, Mayor Lowe closed public comment for items not on the agenda.

9. PUBLIC HEARING
Any person wishing to speak before the City Council on a public hearing item is asked to complete a Speaker Card noting the agenda item number and provide it to the City Clerk prior to the start of the public hearing. Separate and apart from the applicant (who may speak longer in the discretion of the City Council) speakers are generally limited to three (3) minutes per person; any changes to the allotted time will be announced prior to the Public Comment period. Under the Brown Act, the City Council is prohibited from discussing or acting on any item not listed on the posted agenda. The applicant may additionally submit rebuttal comments, at the discretion of the City Council.

A. Ordinance No. 1493 Amending Chapter 12.28 (House and Building Numbering) of Title 12 (Streets, Sidewalks, and Public Places) of the Sierra Madre Municipal Code Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment
Report presented by Assistant Planner Huang.

At the conclusion of staff’s report, Mayor Lowe brought the matter to the City Council for questions.

Mayor Lowe opened the podium for public comment.

Seeing no one come forward, Mayor Lowe closed Public Comment and brought the matter back to the City Council for further discussion.

Council Member Kriebs noted that she found two grammatical errors that did not pose substantive changes; 12.28.030 and 12.20.040.

Council Member Parkhurst made a motion to approve as amended.

Mayor Pro Tem Goss seconded the motion.

Mayor Lowe called for a vote of the Council:

Ayes: Mayor Lowe, Mayor Pro Tem Goss, Council Members
Garcia (teleconference), Kriebs, and Parkhurst
Noes: None.

Absent: None.

Abstain: None.

The motion was passed unanimously.

Mayor Lowe moved on to the second Public Hearing on the agenda.

B. Ordinance No. 1494 Amending Section 17.08.020 (Words, Terms, Phrases Defined) of Chapter 17.08 (Definitions) and Chapter 17.22 (Accessory Dwelling Units) of Title 17 (Zoning) of the Sierra Madre Municipal Code and Consideration of a Resolution Regarding the Administration of Public Facilities Fees for Applicable Accessory Dwelling Units
Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment
Report presented by Senior Planner Wolf.

At the conclusion of the presentation, Mayor Lowe brought the matter to the City Council for questions.

Mayor Lowe opened the podium for public comment.

City Clerk Aguilar noted for the record that no emails had been received for this Public Hearing.

Seeing no one come forward, Mayor Lowe closed Public Comment and brought the matter back to the City Council for further discussion.

Council Member Kriebs suggested splitting the item to discuss the Ordinance and fees separately.

Council Member Kriebs made a motion to approve first reading of Ordinance 1494.

Mayor Pro Tem Goss seconded the motion.

Mayor Lowe called for a vote of the Council:

Ayes: Mayor Lowe, Mayor Pro Tem Goss, Council Members
Garcia (teleconference), Kriebs, and Parkhurst
Noes: None.

Absent: None.

Abstain: None.

The motion was passed unanimously.

The City Council moved on to discuss the administration of public facility fees.

Council Member Garcia suggested that the proposed language is not equitable and proportionate.

Council Member Kriebs made a motion for:

Fees for the first ADU shall be charged 25% of the single-family rate fee.

Fees for the second ADU shall be charged at 75% of the single-family rate fee.

Fees for the third ADU shall be charged at 100% of the single-family rate fee, proportionate to the existing dwelling.

In the R-1 Zone. In the non-R-1 Zones fees shall apply multi-family rates.

Mayor Pro Tem Goss seconded the motion.

Mayor Lowe called for a vote of the Council:

Ayes: Mayor Lowe, Mayor Pro Tem Goss, Council Members
Garcia (teleconference), Kriebs, and Parkhurst
Noes: None.

Absent: None.

Abstain: None.

The motion was passed unanimously.

10. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by one vote. There will be no separate discussion of these items unless a member of the City Council requests that a specific item be removed from the Consent Calendar for separate discussion and action.

City Clerk Aguilar presented on the following five reports:

A. Approval of City Council meeting minutes from April 28, 2026 meeting.

Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities
B. Resolution No. 26-34 Approval of Warrants for Payment Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities
C. Quarterly Treasurer’s Report – Quarter Ended March 31, 2026 Recommendation: Receive and File
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

D. Resolution 26-35 Authorizing a Supplemental Budget Appropriation Recommendation: Approve
Not a CEQA Project under: PRC 21080(b)(4)- actions to mitigate or prevent emergency E. Resolution 26-36 Authorizing a Supplemental Budget Appropriation Recommendation: Approve
Not a CEQA Project under: PRC 21080(b)(1)- ministerial acts.

F. Resolution 26-33 Adopting the Standard Plans for Public Works Construction, 2021 Edition
Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment
G. Resolution 26-37 Approving the Fourth Amendment to Settlement Agreement and Release with CETT Investments Corporation
Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

H. Third Annual Report of the Development Agreement Between the City of Sierra Madre, Toll West Coast, LLC and the Congregation of the Passion.

Recommendation: Receive and File.

Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities
I. First Amendment to the Professional Services Agreement with Kimley-Horn and Associates
Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities
J. Fourth Amended and Restated Legal Services Agreement with Colantuono, Highsmith & Whatley, PC
Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities
At the conclusion of City Clerk Aguilar’s report, Council Member Parkhurst noted that Mayor Pro Tem Goss was missing from the second motion to approve Resolution 26-31 The City Council asked staff questions on Consent Items C and D.

Mayor Lowe opened the podium for public comment.

Steven Chen, Consent Item G: recommended a change to the term from 2 years to 5 years Seeing no one come forward, Mayor Lowe closed Public Comment and brought the matter back to the City Council.

Mayor Lowe pulled Consent G for further discussion.

Mayor Lowe asked the Council for a motion for the remaining items on the Consent Calendar.

Council Member Parkhurst made a motion to approve Consent A-F and H-J.

Council Member Kriebs seconded the motion.

Mayor Lowe called for a vote of the Council:

Ayes: Mayor Lowe, Mayor Pro Tem Goss, Council Members
Garcia (teleconference), Kriebs, and Parkhurst
Noes: None.

Absent: None.

Abstain: None.

Consent Items A-J were approved by unanimous voice vote.

11. DISCUSSION ITEM
The City Council pulled Consent G for further discussion.

G. Resolution 26-37 Approving the Fourth Amendment to Settlement Agreement and Release with CETT Investments Corporation
Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

Mayor Pro Tem Goss made a motion to amend the agreement to 5 years.

Council Member Kriebs seconded the motion.

Mayor Lowe called for a vote of the Council:

Ayes: Mayor Lowe, Mayor Pro Tem Goss, Council Members
Garcia (teleconference), and Kriebs
Noes: None.

Absent: Council Member Parkhurst
Abstain: None.

The motion was passed unanimously.

A. Authorization for All-Way Stop Traffic Control at the Intersection of East Grand View Avenue and North Canon Avenue
Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment
Council Member noted a conflict of interest and recused himself from the discussion because his home is located close to the intersection being discussed.

Report presented by Director Dickinson.

At the conclusion of the presentation, Mayor Lowe brought the matter to the City Council for questions.

Mayor Lowe opened the podium for public comment.

Seeing no one come forward, Mayor Lowe closed Public Comment and brought the matter back to the City Council for further discussion.

Mayor Pro Tem Goss made a motion to authorize a four-way stop at the intersection of East Grand View Avenue and North Canon Avenue.

Council Member Kriebs seconded the motion.

Mayor Lowe called for a vote of the Council:

Ayes: Mayor Lowe, Mayor Pro Tem Goss, Council Members
Garcia (teleconference), and Kriebs
Noes: None.

Absent: Council Member Parkhurst
Abstain: None.

The motion was passed with a majority vote of 4-0-1
B. Report, Discussion, Direction on City Boards and Commissions Attendance Policy Recommended Action: Provide staff with direction.

CEQA: Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities Recommended Action: Provide Direction
Report presented by City Clerk Aguilar.

At the conclusion of the presentation, Mayor Lowe brought the matter to the City Council for questions.

Mayor Lowe opened the podium for public comment.

Seeing no one come forward, Mayor Lowe closed Public Comment and brought the matter back to the City Council for further discussion.

Mayor Lowe stated that she wanted the policy to reflect that leave of absences have to be made in writing to the Mayor.

Council Member Parkhurst added that he would like the policy to define a Special Meeting.

Council Member Kriebs made a motion to adopt a policy that requires 75% attendance, regardless of excused or unexcused, teleconference attendance is not considered absent.

Council Member Parkhurst seconded the motion.

Mayor Lowe called for a vote of the Council:

Ayes: Mayor Lowe, Mayor Pro Tem Goss, Council Members
Garcia (teleconference), Kriebs, and Parkhurst
Noes: None.

Absent: None.

Abstain: None.

The motion was passed unanimously.

C. Report, Discussion, Direction on Executive Management Labor Market Equity Adjustments
Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities.

The report was presented by City Manager Bruckner.

At the conclusion of staff’s report, Mayor Lowe brought the matter to the City Council for questions.

Mayor Lowe opened the podium for public comment.

City Clerk Aguilar noted for the record that two e-mails were received for this item from Diane Sands and Catherine Adde, respectively.

Seeing no one come forward, Mayor Lowe closed Public Comment and brought the matter back to the City Council for further discussion.

Council Member Parkhurst made a motion to the salary compensation schedule, effective June 1, 2026.

Mayor Pro Tem Goss seconded the motion.

Mayor Lowe called for a vote of the Council:

Ayes: Mayor Lowe, Mayor Pro Tem Goss, Council Members
Garcia (teleconference), Kriebs, and Parkhurst
Noes: None.

Absent: None.

Abstain: None.

The motion was passed unanimously.

ITEMS FOR FUTURE AGENDAS
Parkhurst: E-bike parking
Parkhurst: Update of the Recycle Program from Natural Resources Commission Kriebs: Waiving plan check fees for Eaton Fire rebuilds

12. ADJOURNMENT
Mayor Lowe asked for a motion to adjourn the City Council meeting.

Mayor Pro Tem Goss made a motion to adjourn.

Council Member Kriebs seconded the motion.

Mayor Lowe called for a vote of the Council:

Ayes: Mayor Lowe, Mayor Pro Tem Goss, Council Members
Garcia (teleconference), Kriebs, and Parkhurst
Noes: None.

Absent: None.

Abstain: None.

The meeting was adjourned at 9:00 pm to a Regular City Council meeting scheduled for May 26, 2026.

Minutes taken and typed by: Minutes Approved by Council Action:
_______________________ ___________________________
Laura Aguilar Kristine Lowe
City Clerk Mayor

CITY OF
SIERRA
MADRE

STAFF REPORT

FINANCE
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Harry Wong, Director of Finance
By: William Zaragoza, Accounting Technician
SUBJECT: Resolution 26-39 Approval of Warrants for Payment

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 26-39 and approve payment for the following:

1. Outstanding Obligated City Warrants: $276,964.70

2. Outstanding Obligated Sierra Madre Library Warrants: $132,284.57

3. Payroll Transfer: $559,585.59

SUMMARY
The City Council is requested to ratify warrants and approve checks issued for payment, as certified by the Director of Finance. These payments have been reviewed for compliance with the City’s approved budget, financial policies, and authorized spending limits. Ratification by the City Council formally authorizes the disbursement of public funds, ensuring transparency, accountability, and adherence to sound fiscal management practices.

DISCUSSION & ANALYSIS
The Warrant Register provides an aggregated breakdown of the warrants, including descriptions (e.g. categories of payments), amounts, and corresponding fiscal year allocations. Note that the last page serves as a reference document to support the warrant approvals requested in this report, ensuring transparency and accountability in financial transactions. The attachment includes details on general warrants, utility bills, library warrants, and payroll transfers.

The Check Approval Register provides a comprehensive record of financial disbursements by the City of Sierra Madre, detailing payment transactions, vendor information, and check dates to ensure transparency and accountability. Additionally, the Payroll Summary Register outlines payroll disbursements, including total earnings, employer expenses, and overall payroll costs for each pay period. The total payroll expenditure for the most recent pay period (PR #09) for Date 5/7/26:

Total Earnings (Salaries) @ $411,292.21 plus Total Employer Expenses for Benefits @ $148,293.38 = Total @ $559,585.59
This aligns with the payroll transfer amount listed in the attachment. These records collectively support the accuracy and legitimacy of the financial transactions presented for approval.

STRATEGIC PLAN RELATIONSHIP
None.

ENVIRONMENTAL ANALYSIS
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment

FISCAL IMPACT
There is no fiscal impact as a result of the recommended action.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments

1.RESOLUTION 26-39 5.26.26.pdf

2.REGISTER 25-39.pdf

3.WARRANT REGISTER 26-39 5.26.26.pdf
RESOLUTION NUMBER 26-39

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIERRA MADRE

APPROVING CERTAIN DEMANDS
WHEREAS, Government Code sections 37208-37209 authorize the City Council to ratify and approve warrants or checks drawn in payment of demands certified or approved by the Director of Finance as conforming to the budget; and, WHEREAS, the following demands have been reviewed and approved by the Finance Director; and,
WHEREAS, the Finance Director has verified that appropriated funds are available for payment thereof; and,
WHEREAS, the register of audited demands has been submitted to the City Council for approval; and
WHEREAS, City Warrants are the payment of bills, invoices and contractual obligations incurred by the City of Sierra Madre during the period enumerated therein, based on the approved fiscal year budget and existing budgetary authority, Municipal Code authority, or prior policy direction by the City Council; and WHEREAS, Payroll Transfer is the transfer of funds to cover the payroll costs for all City employees for the period enumerated therein.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Sierra Madre does hereby approve payment of City Warrants in the aggregate amount of $276,964.70; Sierra Madre Library Warrants in the aggregate amount of $132,284.57; and Payroll Transfer in the aggregate amount of $559,585.59 for the fiscal year ending June 30, 2026.

APPROVED AND ADOPTED this 26th day of May 2026.
_____________________________________
Mayor, City of Sierra Madre, California
I hereby certify that the foregoing Resolution Number 26-39 was adopted by the City Council of the City of Sierra Madre at a regular meeting held on the 26th day of May 2026.

AYES:

NOES:

ABSTAIN:

ABSENT: _____________________________________
City Clerk, City of Sierra Madre, California
Approved as to form:
_____________________________________
City Attorney, City of Sierra Madre, California
City of Sierra Madre
Department of Finance
Warrant Register Recap
City Council Meeting of May 26, 2026

CITY OF SIERRA MADRE AND SIERRA MADRE LIBRARY
City of Sierra Madre Warrants …..……….………….…….……....………….…$276,964.70 Sierra Madre Library Warrants……...…..……..…………...……………….......$132,284.57 Payroll Transfer……..…..............………..……………………………………….$559,585.59 Warrant Register Post Date 5/26/26 Attachment 1A
Fiscal Year Description Amount Page #
FY25/26 General Warrants $131,704.90 1-4
FY25/26 General Manual Warrant $24,814.74 5-10
FY25/26 General Utility Bills $2,518.00 11
FY25/26 General Manual Utility Bills $117,927.06 12-13
Total $276,964.70
FY25/26 Library Warrant $129,941.03 14
FY25/26 Library Manual Warrant $2,343.54 15
Total $132,284.57
Pay Date:
5/7/2026 Payroll #09 $559,585.59 16
From: City of Sierra Madre-General Acct.

To: City of Sierra Madre-Payroll Acct.

Total $559,585.59
5/19/2026 10:21:58 AM Page 1 of 6
Check Approval Register
City of Sierra Madre, CA
APPKT08672 - GEN 5/26/26 Check Date: 05/19/2026
02 - Vendor Set 02
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
VEN04628 AED MANAGEMENT LLC 15,339.00
APBWEST Check INV044099 REFUND: WASTE BOUND
fb298829-4c77-4d14-a049-b44a010c1cb2
10000.00000.23306 15,339.00
VEN03814 AIR SOURCE INDUSTRIES 93.15
APBWEST Check 00983002 OXYGEN
50482e7d-c7b9-4fd1-93de-b44a0108176d
10000.64000.53300 93.15
VEN03454 AMAZON CAPITAL SERVICES 2,540.48
APBWEST Check 11JF-V3FT-Q9F9 MISC SUPPLIES 4/13/26 - 4/26/26 f5517065-b951-434b-b3c5-b44a00f4d009
71000.81100.53100 33.67
11RQ-VXCL-4GDY MISC SUPPLIES 4/27/26 - 5/10/26
fe7ec76d-9f70-4209-b718-b44a00f5582b
71000.81100.53205 62.34
13W4-1KNX-NRXJ MISC SUPPLIES 4/13/26 - 4/26/26
7a8a10d9-790c-4526-a8e0-b44a00f141d4
60003.30000.53103 80.39
17J6-6HH6-LRHJ MISC SUPPLIES 4/27/26 - 5/10/26
9813c7ff-6e3a-4072-8b2a-b44a00f4536a
10000.61000.53100 26.17
10000.61000.53300 24.74
17RJ-NLC9-VD9W MISC SUPPLIES 4/13/26 - 4/26/26
29d70d00-7947-411c-a279-b44a00f238d0
10000.40000.53100 926.42
1FTL-PL6X-Y7TP MISC SUPPLIES 4/27/26 - 5/10/26
654974ac-3091-49b9-9280-b44a00f1f397
60003.30000.53103 384.32
1JY7-LHG9-P3HP MISC SUPPLIES 4/27/26 - 5/10/26
f63bc372-3543-4bd1-a83a-b44a00f329b3
10000.50000.53100 20.37
10000.50000.53999 364.64
1MHD-H19K-1WVY MISC SUPPLIES 3/30/26 - 4/12/26
3dd7e68f-0ad6-4bc1-bcd5-b44a00f3a416
60002.30000.53100 198.84
1YGG-PQ96-QPDM MISC SUPPLIES 4/13/26 - 4/26/26
dbb703ac-08d8-495b-8952-b44a00f3e5e1
10000.61000.52302 13.19
10000.61000.53100 70.93
10000.61000.53303 334.46
0859 AQUA METRIC 16,847.50
APBWEST Check INV0113050 WATER METER PURCHASE
36e3f413-5553-432b-9b50-b44f00a7e7ff
71000.81100.56011 16,847.50
1464 ARCADIA PARTY RENTALS INC 729.00
APBWEST Check 24470.1 EVENT EQUIPMENT RENTAL INVOICE 24470 AMT DIFF PMT 7eb61ccc-82b3-4c95-b6d3-b44a0108625c
10000.79007.52999 729.00
VEN04026 ARCADIA TIRES 129.89
APBWEST Check INV044104 VEHICLE MAINT/#2096
735c7186-d565-42be-8036-b44e00d8467d
60000.83100.53208 63.26
INV044105 VEHICLE MAINT/#5105
993f72ed-9943-4ee9-9768-b44e00d8f4be
60000.83100.53208 35.00
INV044106 VEHICLE MAINT/#2034
9b76e5b8-7452-4826-8358-b44e00d93310
60000.83100.53208 31.63
1552 ARNOLD'S FRONTIER HARDWARE - Fire 39.76
APBWEST Check 119201 MISC. SUPPLIES
1fc3061c-f619-4f38-a9ef-b44a0104a66a
10000.61000.53204 39.76
1553 ARNOLD'S FRONTIER HARDWARE - Police 1.08
APBWEST Check 119183 MISC. SUPPLIES
6db755dc-4367-45f2-a474-b44a0105eee2
10000.50000.53204 1.08
0122 ARNOLD'S FRONTIER HARDWARE - PW 317.35
APBWEST Check 118906 FY 25/26 MAINTENANCE SUPPLIES
86969105-fdac-4ba3-8d80-b44f00a7e7a8
60001.83200.53200 4.07
118967 FY 25/26 MAINTENANCE SUPPLIES
b644c668-7a85-4dfc-86e9-b44f00a7e795
60001.83200.53200 7.07
118977 FY 25/26 MAINTENANCE SUPPLIES
9249266b-8efe-4c6b-8c8c-b44f00a7e7b7
60001.83200.53200 4.40
118978 FY 25/26 MAINTENANCE SUPPLIES
fa1184d7-a73a-4071-bdba-b44f00a7e782
60001.83200.53200 0.86
118982 FY 25/26 MAINTENANCE SUPPLIES
bf2dd1ca-de5c-4046-abfc-b44f00a7e79f
60001.83200.53200 12.12
118983 FY 25/26 MAINTENANCE SUPPLIES
c233787b-0239-4f3d-a512-b44f00a7e81c
60001.83200.53200 1.97
119031 FY 25/26 MAINTENANCE SUPPLIES
ceb32256-dd28-483d-a8a7-b44f00a7e73e
60001.83200.53200 12.33
119033 FY 25/26 MAINTENANCE SUPPLIES
61963a5d-87dd-4cc1-bf8c-b44f00a7e858
60001.83200.53200 19.88
119034 FY 25/26 MAINTENANCE SUPPLIES
e209cd37-f0ef-43b0-8eb0-b44f00a7e83d
60001.83200.53200 0.54
119036 FY 25/26 MAINTENANCE SUPPLIES
45d03193-5759-441f-92de-b44f00a7e7b2
60001.83200.53200 1.08
119054 FY 25/26 WATER DEPT. MAINTENANCE SUPPLIES
cab590ef-8b20-4e6b-b4ee-b44f00a7e787
71000.81100.53200 30.69
119055 FY 25/26 WATER DEPT. MAINTENANCE SUPPLIES
24a901de-7c7b-4d67-9b3f-b44f00a7e762
71000.81100.53200 33.14
119059 FY 25/26 WATER DEPT. MAINTENANCE SUPPLIES
1b6a2b22-9f29-4960-83cd-b44f00a7e778
71000.81100.53200 2.85
119084 FY 25/26 WATER DEPT. MAINTENANCE SUPPLIES
d230fa1c-c4d6-4c87-9177-b44f00a7e74d
71000.81100.53200 26.69
119094 FY 25/26 MAINTENANCE SUPPLIES
a8fe5365-1874-4f28-bd86-b44f00a7e7dd
60001.83200.53200 22.09
119096 FY 25/26 WATER DEPT. MAINTENANCE SUPPLIES
f45c4853-857f-4cde-9a0f-b44f00a7e756
71000.81100.53200 30.87
119099 FY 25/26 WATER DEPT. MAINTENANCE SUPPLIES
c8cacc0e-b1ba-46e5-9419-b44f00a7e730
71000.81100.53200 11.03
119101 FY 25/26 MAINTENANCE SUPPLIES
80eae9f6-e845-4e5d-b3c5-b44f00a7e790
60001.83200.53200 2.20
119103 FY 25/26 MAINTENANCE SUPPLIES
2975c884-7a1d-4b90-b64f-b44f00a7e7ce
60001.83200.53200 48.58
119134 FY 25/26 MAINTENANCE SUPPLIES
8eabb56a-d6c9-48be-9275-b44f00a7e84e
60001.83200.53200 3.91
119135 FY 25/26 MAINTENANCE SUPPLIES
0ef38fbd-88fc-4e5d-b04d-b44f00a7e82a
60001.83200.53200 3.73
119137 FY 25/26 MAINTENANCE SUPPLIES
84af7159-4adc-4981-949c-b44f00a7e7f5
60001.83200.53200 20.75
119166 FY 25/26 MAINTENANCE SUPPLIES
c44dd784-0e2b-44c4-8a9d-b44f00a7e825
60001.83200.53200 5.16
1 5/19/2026 10:21:58 AM Page 2 of 6
APPKT08672 - GEN 5/26/26 Check Date: 05/19/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
APBWEST Check 119168 FY 25/26 MAINTENANCE SUPPLIES
6b313f58-743b-4148-a4b5-b44f00a7e7f1
60001.83200.53200 5.17
119190 FY 25/26 WATER DEPT. MAINTENANCE SUPPLIES
cd0db027-07e9-44d5-807f-b44f00a7e743
71000.81100.53200 6.17
119227 FY 25/26 MAINTENANCE SUPPLIES
040d3fea-195a-4877-9f82-b44f00a7e873
60001.83200.53200 58.17
119232 FY 25/26 MAINTENANCE SUPPLIES - CREDIT
a3c31d1d-373c-40c1-95a0-b44e01268895
60001.83200.53200 -58.17
VEN04557 CALIFORNIA CONSULTING INC 4,600.00
APBWEST Check 7928 5/1/26 5/31/26 GRANT CONSULTING SERVICES 40101926-c978-4d8f-bda7-b44f00a7e838
10000.32000.52200 4,600.00
0795 CITY OF GLENDALE 8,795.39
APBWEST Check 4093 FD_Purchase of iOS Tablet Systems for CAD System 91d370b2-41da-4a6e-a8cf-b44f00a7e817
10000.61000.53301 8,795.39
0326 CITY OF PASADENA 836.00
APBWEST Check 30028893 MARCH 2026 PASADENA PD INMATE BOOKING AND HOUSING 5a7bae2c-f440-49ad-86cd-b44a010c61ae
10000.50000.52003 336.00
30028937 FEB 2026 PASADENA PD INMATE BOOKING AND HOUSING 78cd5043-d6a8-4fd2-87b4-b44a010de10c
10000.50000.52003 500.00
0171 CLINICAL LABORATORY OF SAN BERNARDINO, INC. 2,175.00 APBWEST Check 2600644-SIE01 3/3/26 - 3/31/26 WATER TREATMENT TESTING 4cd0a52b-5ba2-4348-bc6b-b44f00a7e774
71000.81100.52200 2,175.00
1181 DELTA DISTRIBUTING 272.38
APBWEST Check 171204 FY 25/25 JANITORIAL SUPPLIES
4a77ac76-2762-4aa5-b4bd-b44f00a7e808
60001.83200.53200 220.56
171216 FY 25/25 JANITORIAL SUPPLIES
5c6feef6-c9f8-4210-a8c7-b44f00a7e706
60001.83200.53200 51.82
VEN03180 DICKS AUTO SUPPLY 346.64
APBWEST Check 237213 FY 25/26 AUTO PARTS
292ad0c8-b90c-4650-9506-b44a010f4513
60000.83100.53208 223.49
237262 FY 25/26 AUTO PARTS
6f8afdaf-c1bf-440a-bcf1-b44a010f1a2b
60000.83100.53208 45.76
237409 FY 25/26 AUTO PARTS
00455f53-4f47-4131-98e6-b44a010e3907
60000.83100.53208 77.39
VEN04105 DR. ANGELICA LOZA-GOMEZ M.D., PC. 992.00
APBWEST Check 46 APRIL 2026 Medical Director Services
0ce549c6-b9c7-4ebb-ac46-b44f00a7e86d
10000.64000.52200 992.00
VEN04122 FAITH FIRE EXTINGUISHER & SAFETY EQUIPMENT 263.44 APBWEST Check 12526 PD FIRE EXTINGUISHER SERVICE
ef4008ff-9ea5-450f-8811-b44a01118eb3
60001.83200.53200 263.44
VEN04272 FAN4LIFEDECALS 246.94
APBWEST Check 0325 HELMENT REFLECTIVE DECAL
6487cae7-eccf-4790-9b1f-b44a010f6ebd
10000.61000.53303 246.94
VEN02778 FORMLA LANDSCAPING INC 1,165.00
APBWEST Check 45589 3/11/26 - 4/10/26 CITY HALL MAINTENANCE e92100eb-5037-43cc-859d-b44f00a7e84a
10000.83300.52200 1,165.00
VEN01528 GALLS LLC 434.55
APBWEST Check 034831180 UNIFORMS
d87deb15-4b72-4cbf-9293-b44a0119bfa4
10000.50000.53303 319.38
034837935 UNIFORMS
56a3a202-46a2-4193-8830-b44a011a0aab
10000.50000.53303 115.17
VEN01613 GANAHL LUMBER COMPANY 51.96
APBWEST Check 142297387 MISC. MAINT. SUPPLIES
d0b190ec-eca0-4a73-b4f9-b44a011a5dd3
71000.81100.53200 51.96
VEN04500 GLENDALE DODGE CHRYSLER JEEP 2,185.10
APBWEST Check 35931 FD- RA741 Fuel Pump Replacement and Repair 0593132f-f678-4630-b27d-b44f00a7e812
10000.61000.53208 2,185.10
1639 GMS ELEVATOR SERVICES INC 270.00
APBWEST Check 128146 MONTHLY SERVICE
24c89505-260a-498c-a8a1-b44a011b1d06
60001.83200.52200 135.00
129829 MONTHLY SERVICE
e8d87270-5e0b-41a4-bf46-b44a011aad43
60001.83200.52200 135.00
VEN04228 HEALTH NET LIFE INSURANCE COMPANY 689.12
APBWEST Check 25106678 EMS REFUND PAYMENT
1ccf388f-1954-4f9d-beb4-b44a011b6282
10000.64000.47029 689.12
0512 HUNTINGTON HOSPITAL 75.00
APBWEST Check INV044100 PD PATIENT PRE/POST BOOKING FEE adccaaa2-c2f8-455a-922e-b44a011f7f74
10000.50000.52003 75.00
VEN01969 INLAND EMPIRE STAGES 1,180.00
APBWEST Check 66029 COMMUNITY EXCURSION
71719bb5-1cae-426e-bd16-b44a0120dcdb
37004.70000.52200 1,180.00
VEN04539 KAM SOFTWARE TECHNOLOGIES 1,900.00
APBWEST Check 7980 27-28 ANNUAL MAINTENANCE & SUPPORT
00d42e91-dbb4-4768-99af-b44a01217e73
10000.50000.52200 1,900.00
1185 KEYSTONE UNIFORM 1,087.76
APBWEST Check 070679.1 UNIFORMS PD - DIFFERENCE PMT INV 070679 4ac91e52-b245-4fa9-84ac-b44a01235efe
10000.50000.53303 22.05
071929 UNIFORMS
f6b3a647-3fe7-43bf-84d7-b44e00e7b6c6
10000.50000.53303 584.21
071930 UNIFORMS
2e3dcf18-b195-4ffc-aa18-b44a01230163
10000.50000.53303 481.50
0515 LANDSCAPE WAREHOUSE 384.89
APBWEST Check 2604-628852 FY 25/26 MAINTENANCE SUPPLIES 9ee83476-820d-4ce5-8506-b44e00b33218
60001.83200.53200 1.18
2604-629752 FY 25/26 MAINTENANCE SUPPLIES
a90aa931-d8e3-40b9-8407-b44e00b511be
60001.83200.53200 383.71
VEN03994 LAWRENCE CHU 638.52
APBWEST Check INV044101 REIMB: CRTA TRAINING COURSE: CHU L 678a1b52-5c33-4c94-bbcb-b44e00b27eb5
10000.61000.52205 638.52
0640 LIFE-ASSIST INC. 4,528.89
APBWEST Check 2089469 FY 25/26 EMS Medical Supplies
201f403f-b873-4db2-92c0-b44f00a7e7c0
10000.64000.53300 132.14
2094342 FY 25/26 EMS Medical Supplies
82fd1a3c-4fc4-4ba5-a6b3-b44f00a7e7e7
10000.64000.53300 534.71
2107638 FY 25/26 EMS Medical Supplies
59531f36-9729-4231-8aaf-b44f00a7e804
10000.64000.53300 2,026.18
2108053 FY 25/26 EMS Medical Supplies
381be901-df96-49a6-b04b-b44f00a7e726
10000.64000.53300 16.24
2110343 FY 25/26 EMS Medical Supplies
77c99842-4f88-42f5-be31-b44f00a7e75b
10000.64000.53300 1,260.26
2 5/19/2026 10:21:58 AM Page 3 of 6
APPKT08672 - GEN 5/26/26 Check Date: 05/19/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
APBWEST Check 2121282 FY 25/26 EMS Medical Supplies
7b627ea5-5728-4490-a596-b44f00a7e73a
10000.64000.53300 559.36
VEN04515 MARIPOSA LANDSCAPES INC 13,887.44
APBWEST Check 119769 APRIL 20267 LANDSCAPE MAINTENANCE
6a91ffd2-5fa8-44b0-9bc9-b44f00a7e71a
10000.83300.52200 7,915.84
32012.83000.52200 4,443.98
60001.83200.52200 1,527.62
0291 MATT-CHLOR, INC. 280.00
APBWEST Check 31633 FY 25/26 - INSPECTION/REPAIR OF LEAK 94b76200-d308-4d3d-98ec-b44e00b60cbf
71000.81100.53212 280.00
VEN02976 MEDICO PROFESSIONAL LINEN SERVICE 149.10
APBWEST Check 21412494 MEDICO WASTE SERVICES
227295c2-3b3c-48a2-bee6-b44e00b588d1
10000.64000.53300 74.55
21428575 MEDICO WASTE SERVICES
7700480b-5cf3-43f0-8884-b44e00b5e065
10000.64000.53300 74.55
1608 MUNICIPAL MAINTENANCE EQUIP IN 482.80
APBWEST Check 049056 MISC SUPPLIES
fe6aa922-61d4-4b41-bf73-b44e00b7032d
72000.81200.52302 482.80
VEN04200 NIKO MOBILE CARWASH 280.00
APBWEST Check 0595714 4/15/26 PD CAR WASH
225a9e43-5e8f-466d-80a0-b44e00b820ab
10000.50000.52200 280.00
VEN04034 NORIDIAN MEDICARE JE PARTB REFUNDS 504.39
APBWEST Check INV044102 RE: 25088729 REFUND
7af28f30-e2df-4079-b102-b44e00b799c6
10000.64000.47029 504.39
VEN04007 OCCUPATIONAL HEALTH CENTERS OF CA 126.00
APBWEST Check 90707209 PRE-EMPLOYMENT EXAM
129227c8-c47f-4079-998d-b44e00b8b9a7
60007.70100.52106 126.00
0323 PASADENA HUMANE SOCIETY 4,703.57
APBWEST Check MAY2026CtySM MAY 2026 Animal Control Services eeed2770-8fa4-499c-8ab3-b44f00a7e76a
10000.50000.52004 4,703.57
VEN01608 PHOENIX GROUP INFORMATION SYSTEMS 3,054.05
APBWEST Check 032026200 MAR 2026 Phoenix Parking Contract e4796d43-02c9-4a54-9a17-b44f00a7e7ec
10000.50000.52200 3,054.05
VEN04597 POLIMORPHIC INC 6,000.00
APBWEST Check 1166 3/1/26 - 2/28/27 AI SEARCH & CHATBOT SUB dd2d1756-6943-43f2-b661-b44e00d7c239
60003.30000.52200 6,000.00
0336 POST ALARM SYSTEMS 400.17
APBWEST Check 1922896 FY 25/26 HART HOUSE SERVICE CALL
4fdff77d-4421-43a7-8702-b44e00ba9afb
60001.83200.52200 213.22
1923454 FY 25/26 LIBRARY SERVICE CALL
249bc1d4-9dc6-4f99-ab02-b44e00bb53d2
60001.83200.52200 186.95
1483 PRO PRINTING INC 271.34
APBWEST Check 59625 PD BADGE LABEL
5dc729d2-d47e-4b89-82d5-b44e00b94239
10000.50000.53304 271.34
0338 PRUDENTIAL OVERALL SUPPLY 420.06
APBWEST Check 52970233 FY 25/26 PUBLIC WORKS UNIFORMS
f4d49de5-dd47-4ab1-8181-b44f00a7e773
60001.83200.53303 140.02
52972134 FY 25/26 PUBLIC WORKS UNIFORMS
4b228d77-9754-4a9a-b153-b44f00a7e847
60001.83200.53303 140.02
52974010 FY 25/26 PUBLIC WORKS UNIFORMS
2fbdaef0-fe26-421a-85be-b44f00a7e753
60001.83200.53303 140.02
0360 QUINN COMPANY 1,614.67
APBWEST Check W0810282911 LOADER MAINTENANCE
a48056d3-54ff-4159-8049-b44e00d976dd
60000.83100.53208 1,614.67
0267 REGIONAL TAP SERVICE CENTER 48.00
APBWEST Check 6027296 APRIL 2026 REGIONAL TAP SERVICES CENTER-CARDS 90698529-b9bd-40ea-8e04-b44e00d5bc34
37004.80000.52001 48.00
VEN03177 RELIABLE BUILDING MAINTENANCE LLC 3,250.00
APBWEST Check 1178 MAY 2026 JANITORIAL SERVICES
b54c04c5-7845-4d71-aa48-b44f00a7e7c0
60001.83200.52200 3,250.00
0691 RIO HONDO COLLEGE 25.00
APBWEST Check S26-176-ZSRM ENROLLMENT FEE SPRING 2026 ZELAYA E. c64fb540-824f-41e6-8c47-b44e00d3de13
10000.50000.52205 25.00
VEN04385 SCOTT STOLARZ 800.00
APBWEST Check 001017 MWTR - PHOTOGRAPHY SERVICE 5/23/26 061a88aa-c337-4173-89c9-b44e00d61ecb
10000.79007.52999 800.00
1792 TARGET SOLUTIONS LEARNING LLC 2,402.07
APBWEST Check INV138280 4/1/26 - 3/31/27 SCHEDULING PLATFORM RENEWAL 39bb7c80-d499-422a-a60e-b44f00a7e7d5
10000.61000.53409 2,402.07
VEN04629 THE JULINE FAMILY TRUST 2,700.00
APBWEST Check INV044103 REFUND: WASTE BOND
9ec2b4fb-05f8-43cc-8a11-b44e00d69c78
10000.00000.23306 2,700.00
1245 THE WORKSHOP 1,400.04
APBWEST Check 75526 EVENT COMMITTEE FLYER
933be071-5f84-4df3-b6c2-b44e00d70d62
10000.79012.52999 353.60
75816 GANN LIMIT POSTCARDS/PRINT & MAIL
80e432de-ff94-4852-bb04-b44e00d7850a
10000.30000.53000 1,046.44
VEN04209 TSK ARCHITECTS 350.00
APBWEST Check 108908 APRIL 2026 ARCHITECT SERVICES - LIZZIES TRAIL INN 00cdce49-503d-4463-be7e-b44f00a7e863
27001.83200.56010 291.29
60001.83200.56010 58.71
0335 WATERLINE TECHNOLOGIES 2,215.34
APBWEST Check 5789249 FY 25/26 CHLORINE GAS SUPPLIES
44f05938-0d4f-44da-b168-b44f00a7e7ca
71000.81100.53209 1,557.67
5789720 CYLINDER RETURN 4/17/26
2b22384b-6fcb-4169-9381-b44e01262189
71000.81100.53209 -600.00
5791079 FY 25/26 CHLORINE GAS SUPPLIES
6eb5336e-bd61-415d-a253-b44f00a7e834
71000.81100.53209 1,557.67
5791388 CYLINDER RETURN 4/28/26
960060f3-cb83-4dfc-a7a5-b44e0125a616
71000.81100.53209 -300.00
0426 WESTERN WATER WORKS 8,306.72
APBWEST Check 1283142-00 FY 25/26 WATER DISTRIBUTION SUPPLIES 0ffc307c-9d0e-48a4-979f-b44f00a7e7d8
71000.81100.53200 1,426.90
1283390-00 FY 25/26 WATER DISTRIBUTION SUPPLIES
7210e26b-7a83-49c0-a9f3-b44f00a7e72b
71000.81100.53200 3,883.95
3 5/19/2026 10:21:58 AM Page 4 of 6
APPKT08672 - GEN 5/26/26 Check Date: 05/19/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
APBWEST Check 1283690-00 FY 25/26 WATER DISTRIBUTION SUPPLIES cd8a169c-b8a2-4e29-8b11-b44f00a7e721
71000.81100.53200 2,995.87
0425 WILLDAN ASSOCIATES 5,700.29
APBWEST Check 002-36696 APRIL 2026 FIRE PLAN CHECK
05230eed-7d18-4263-82f6-b44f00a7e765
10000.40000.52100 5,700.29
1053 WITTMAN ENTERPRISES, LLC 3,178.06
APBWEST Check 202602-C1853 FEB 2026 EMS Billing Services 83537656-1d3f-4530-a6b7-b44f00a7e7a3
10000.64000.52200 3,178.06
Report Total: 131,704.90
4 5/19/2026 10:31:35 AM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08641 - GEN MAN 5/26/26 Check Date: 05/04/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
VEN01193 AMERICAN FIDELITY ASSURANCE CO. 204.22
APBWEST Check INV043926 FLEXIBLE SPENDING - OVER PAYMENT ea257d96-e2f7-4014-8419-b44000a947d8
60007.00000.26001 204.22
VEN04621 RENKEN CONSULTING GROUP 2,250.00
APBWEST Check INV043925 APPR. FEE - 350 W. SIERRA MADRA BLVD 5768-021-902 8aaad7b9-f256-49dc-9e18-b440009ed39e
10000.40000.52200 2,250.00
Report Total: 2,454.22
5 5/19/2026 10:33:54 AM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08650 - GEN MAN 5/26/26 Check Date: 05/06/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
0439 LOS ANGELES COUNTY CLERK 25.00
APBWEST Check INV043971 CATEGORICAL EXEMPTION: 444 N LIMA STREET 868c4b73-53ad-4d60-b54e-b44200f611bc
10000.40000.53999 25.00
1497 MOUNTAIN VIEWS NEWS 1,508.97
APBWEST Check CM202304183 PUBLICATION OF NOTICES APRIL 2026 2660d815-85c5-4de6-990c-b44200f3b14c
10000.12000.52206 1,508.97
Report Total: 1,533.97
6 5/19/2026 10:35:38 AM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08652 - GEN MAN 5/26/26 Check Date: 05/07/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
0680 POSTMASTER 60.53
APBWEST Check INV043903.1 GANN LIMIT BALLOT 2 POSTAGE - FEE DIFFERENCE DUE 8f4b5992-4e28-449b-b53a-b44300d75b2f
10000.30000.53000 60.53
Report Total: 60.53
7 5/19/2026 10:39:45 AM Page 1 of 3
Check Approval Register
City of Sierra Madre, CA
APPKT08659 - GEN BOA MAN 5/26/26 Check Date: 05/13/2026 01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
0823 BANK OF AMERICA 16,766.02
APBWEST Check INV043997 BB - STATE FIRE TRAINING PROCESSING FEE 0a0528d9-850c-455a-8b66-b44800ad0e45
10000.61000.52205 20.93
INV043998 BB - STATE FIRE TRAINING SERVICE FEE
e3977d84-3f3a-46bf-a474-b44800af0231
10000.61000.52205 700.00
INV043999 BB - FD UNIFORM BOOTS
97212b4a-ca9e-475c-852e-b44800af85b2
10000.61000.53303 177.82
INV044000 BB - GRAMMARLY TYPING ASSISTANCE
e3d76a13-fd40-4c2a-a58b-b44800afaffc
10000.61000.53409 30.00
INV044001 BB - ROPE DROP BAG (6)
ff5171f7-bb10-4fa3-880a-b44800afe730
10000.61000.53300 417.35
INV044002 BB - CAPIO EMERGENCY COMMUNICATION REGISTRATION ad5f616a-9edc-4193-b7a6-b44800b02547
10000.61000.52205 399.00
INV044003 BB - STORAGE FOR FD MASTER PLAN
6c19f697-f2f8-4476-9dd1-b44800b0901b
10000.61000.53409 11.99
INV044004 BB - CTRA COURSE REG. FEE
b21d56e3-ab76-482f-82ca-b44800b117aa
10000.61000.52205 750.00
INV044005 BB - PARAMEDIC ACCREDITATION JHONATAN SAUCEDO d6fba144-06cb-4579-8890-b44800b1e695
10000.64000.52205 155.00
INV044006 BB - PARAMEDIC ACCREDITATION PROCESSING FEE
56e10fe4-fc72-4cc3-b235-b44800b39dab
10000.64000.52205 3.44
INV044007 MB - BREAKFAST W/MAYOR
b3a90c85-63f7-403f-859d-b44800b5081b
60002.30000.53999 66.86
INV044008 MB - ONLINE ELECTRONIC FILES
c9cfae75-d787-4128-99c8-b44800b54a89
10000.30000.53000 375.00
INV044009 RM - CLOSED SESSION COUNCIL DINNER 4/14/26
45915d9c-4063-4334-a0f4-b44800b653ab
10000.11000.53999 118.70
INV044010 RM - OFFICE SUPPLIES
8ec6a00b-dffc-49d7-881c-b44800be836f
10000.11000.53999 124.54
INV044011 RM - SANTA ANITA MEET & GREET LUNCHEON X 4 EMPLYS. 428381d2-2222-486f-a285-b44800bf9858
60002.30000.53402 317.24
INV044012 RM - CITY LEADERS SUMMIT - SACRAMENTO - MAYOR LOWE 4c6cab20-bcc8-4c87-afd9-b44800bfeaf8
10000.11000.53402 650.00
INV044013 RM - CLOSED SESSION COUNCIL DINNER 3/24/26
da7af268-fd04-4fc3-b155-b44800c10fea
10000.11000.53999 169.18
INV044014 RM - OFFICE SUPPLIES
e32339e3-c107-4454-91ff-b44800c29463
10000.11000.53999 117.04
INV044015 OM - PUBLIC COMMENT TIMER 4/15/26-4/15/27
a2f35280-6eba-473c-afe3-b44800cb5791
60003.30000.53503 210.00
INV044016 OM - LOCAL PRIORITY EMGY. SAT NET. 4/8/26-5/8/26 c8f80140-4761-4f56-9b3d-b44800cc1974
60003.30000.52200 540.00
INV044017 OM - PLANNING APPT. SOFTWARE LICEN 4/7/26-5/7/26 d9a177da-183c-45ae-81d0-b44800ccce3d
60003.30000.53503 78.00
INV044018 OM - MISAC CONFERENCE HOTEL - MILLAN O
f42372f8-88b5-4635-9e84-b44800cd2ade
60003.30000.53402 308.78
INV044019 OM - PDF FILE REDUCTION SERV: 4/2/26 - 5/1/26 b38c4b4c-c641-44c1-b5bc-b44800cda428
60003.30000.53503 15.00
INV044020 OM - PREMIUM DNS LICENSE 4/2/26-4/1/27
062a204d-2c08-4acd-8337-b44800cdf6e6
60003.30000.53503 140.00
INV044021 OM - REMOTE SUPPORT SUBSCRIPTION
2487e1bb-b5d4-483e-98e7-b44800ce562b
60003.30000.53503 298.00
INV044022 OM - EMERGENCY SATELLITE INTERNET 3/1/26-3/1/27 63eb1ecf-46d6-4ecd-9ff0-b44800ce98a0
60003.30000.52200 2,000.00
INV044023 OM - DNS RENEWAL
d9d3cbb4-54d8-4949-af07-b44800cf33f5
60003.30000.53503 4.99
INV044024 OM - WINDOWS 11 PRO LICENSE
9635800b-d4e5-454c-8cf8-b44800cf62bd
60003.30000.53503 99.99
INV044025 OM - ZOOM AUDIO SERVICE 2/17/26-4/16/26
231ed99d-7931-41e4-9757-b44800cfc094
60003.30000.53503 71.50
INV044026 OM - SIP TRUNKS FOR SCADA AND CHAMBERS
d0958062-d528-419b-aea9-b44800d00af4
60003.30000.55005 79.99
INV044027 OM - VPN SOFTWARE LICENSING
02706514-cbb8-440d-a674-b44800d043c1
60003.30000.53503 1,680.00
INV044028 OM - ROAM EMERGENCY SAT.INTERNET 3/17/26-4/17/26 8d773b77-a861-40c2-9bda-b44800d07315
60003.30000.52200 215.00
INV044029 OM - WHOLS GUARD.
99613307-185d-432c-8a58-b44800d0ab30
60003.30000.53503 21.99
INV044030 GB - DEPARTMENT MEETING/RECOGNITION
e1f8ae83-0dca-43d4-8cb0-b44800d32d35
10000.50000.53402 38.00
INV044031 GB - DISPATCH WEEK/RECOGNITION
c6668288-76b3-462b-89e2-b44800d3a400
10000.50000.53402 21.72
INV044032 GB - DISPATCH WEEK RECOGNITION
5dad47cb-6697-4900-b024-b44800d3db0b
10000.50000.53402 114.66
INV044033 GB - TRAINING: ACTIVE SHOOTER - VOLUNTEERS MEAL c209dc8a-474d-47a4-8f02-b44800d4182e
10000.50000.53402 201.80
INV044034 GB - WISTERIA FESTIVA-/CAR SHOW
f1819597-cb3d-4da7-882c-b44800d4bc58
10000.50000.53402 279.80
INV044035 GB - WISTERIA - EXPLORER LUNCH
017a27e4-8b13-4b49-8cd7-b44800d4f5c5
10000.50000.53402 106.70
INV044036 TT - MARCH 2026: SENIOR BINGO - BARS, CAKES
38d86789-27a8-4c37-9732-b44800dca5ec
37006.72000.53999 50.03
INV044037 TT - MARCH 2026: SENIOR BINGO - SUPPLIES
1dabd9d2-cb1d-4076-96a5-b44800dd271d
37006.72000.53999 11.98
INV044038 TT - MARCH 2026: SENIOR BINGO - CARDS & PARTY SUPL 1ed3f281-6ccf-46ac-98d6-b44800dd63e5
37006.72000.53999 37.68
INV044039 TT - MARCH 2026: SENIOR BINGO - MEALS SUPPLIES 8bd03948-51b7-4aaf-afa2-b44800dda4e3
37006.72000.53999 181.95
INV044040 TT - MARCH 2026: SENIOR BINGO - LUNCH
c9ea151c-a8b0-4dce-8559-b44800dddda7
37006.72000.53999 170.56
INV044041 TT - MARCH 2026: SENIOR BINGO - SNACKS
9638d7a2-7374-444a-ad0f-b44800de11fa
37006.72000.53999 155.59
INV044042 TT - MARCH 2026 SENIOR BD: SNACKS
d26a9bd8-ae46-4564-bcff-b44800de46c6
37006.72000.53999 54.98
INV044043 TT - SENIOR: ST. PATRICKS DAY - TREATS
46c77b88-498f-44a0-810e-b44800decc01
37006.72000.53999 30.53
INV044044 TT - SENIOR MOVIES: SNACKS
dea875f1-32e0-4ed9-9635-b44800dfd258
37006.72000.53999 157.79
INV044045 TT - SENIOR MOVIES: BEVERAGES
f5ab1ccf-4684-4712-bf6f-b44800e00181
37006.72000.53999 45.90
INV044046 TT - SENIOR MOVIES: SNACKS
e888010a-87e6-456c-a0fd-b44800e02f42
37006.72000.53999 47.99
INV044047 TT - APRIL 2026 SENIOR BINGO: CARD AND PARTY SUPPL ac478acf-610d-4139-a9e4-b44800e06001
37006.72000.53999 35.50
INV044048 TT - APRIL 2026 SENIOR BINGO: FLOWERS
b39c8d3f-9d3d-4e34-9da0-b44800e0d03a
37006.72000.53999 38.97
INV044049 TT - SENIOR BINGO: SNACKS
b933d4a7-dbac-4aa0-8072-b44800e0f889
37006.72000.53999 93.00
8 5/19/2026 10:39:45 AM Page 2 of 3
APPKT08659 - GEN BOA MAN 5/26/26 Check Date: 05/13/2026 01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
APBWEST Check INV044050 TT - APRIL 2026 SENIOR BINGO: FOOD SUPPLIES 745ee19f-c0c5-4943-9bec-b44800e12c1f
37006.72000.53999 190.64
INV044051 TT - SENIOR SPRING SOCIAL: CUPS
fddf19ab-99cc-4a30-bbcb-b44800e15df5
37006.72000.53999 8.78
INV044054 TT - SENIOR SPRING SOCIAL: DECOR
3f9a6cb3-4ab9-43d8-bafc-b44800e2bcfe
37006.72000.53999 432.09
INV044055 TT - SENIOR SPRING SOCIAL: DECOR
3b314625-c0a9-40fb-a6d5-b44800e2e04e
37006.72000.53999 85.36
INV044057 TT - MT. WILSON TRAIL RACE - RIBBONS
0b41224b-7d8a-44d7-884a-b44800e3eec4
10000.79007.52999 96.98
INV044058 TT - SENIOR PROGRAM - COFFEE
b7b50bf0-3e54-4916-8748-b44800e4184c
37006.72000.53999 26.10
INV044059 TT - MT. WILSON TRAIL RACE - PHOTO BOOTH
7b8fbe06-fae5-49c8-befb-b44800e45365
10000.79007.52999 682.07
INV044060 TT - MT. WILSON TRAIL RACE - T-SHIRT CONTEST
a5301492-94d5-4eb1-98fd-b44800e47f5b
10000.79007.52999 50.00
INV044061 TT - MT. WILSON TRAIL RACE - EVENT INSURANCE
39182476-9ee5-499c-b45f-b44800e4b0de
10000.79007.52999 363.93
INV044070 LA - AMAZON PURCHASE
558f22e8-ed38-4a32-a013-b449008a9d98
60002.31100.53100 125.86
INV044071 LA - AMAZON PURCHASE
6ae4533b-c519-4b06-ab8e-b449008b31d6
60002.31100.53100 38.61
INV044072 LA - AMAZON PURCHASE
52a76f1d-cd35-4df1-9364-b449008b523f
60002.31100.53100 5.71
INV044073 CL - TRAINING COURSE SUPPLIES/BOOKS
f46ced4e-a53b-4710-b061-b449008ccdcf
10000.40000.53409 161.88
INV044074 CL - PERMITECH NATION - TRAINING COURSE
cbfdbdcb-b4fa-439f-886e-b449008d8050
10000.40000.53402 250.00
INV044075 CL - WISTARIA FESTIVAL LUNCH
6f3b86f2-dfd9-451e-9440-b449008e31a5
10000.40000.53999 53.04
INV044076 MH - CIRA BOARD MEETING: FLIGHT FEE - NOSRAT J 4127fc18-3a16-4308-972e-b449009058fa
60007.70100.53402 111.00
INV044077 MH - CIRA BOARD MEETING: FLIGHT FEE - HERNANDEZ a521ac2c-cce9-466f-b083-b44900910906
60007.70100.53402 111.00
INV044078 MH - CIRA BOARD MEETING: FLIGHT FEE - NOSRAT
a264d413-79ef-416f-8e69-b44900913c58
60007.70100.53402 316.80
INV044079 MH - CIRA BOARD MEETING: FLIGHT FEE - HERNANDEZ 0ecd31ab-aef7-4a8a-9b62-b44900919fe7
60007.70100.53402 309.81
INV044080 MH - PANEL INTERVIEW: PD - SNACKS
847d84fb-ce20-47ae-b09a-b4490091c536
60007.70100.53999 45.10
INV044082 MH - PANEL INTERVIEW: PD - SNACKS
aafd63b9-0796-4300-bb19-b44900923bc2
60007.70100.53999 10.74
INV044083 SM - VEHICLE MAINTENANCE SUPPLIES
47cbb787-ef91-48c8-83bb-b44900933183
60000.83100.53208 39.61
INV044084 SM - AWWA - ANNUAL DUES
38b39fa4-0fce-470c-8229-b4490093751f
71000.81100.53409 539.00
INV044085 SM - VEHICLE MAINTENANCE SUPPLIES
bcb1918c-3237-4ebd-945d-b44900941160
60000.83100.53208 189.45
INV044086 SM - VEHICLE MAINTENANCE SUPPLIES
f4782787-888d-450a-8314-b44900943c17
60000.83100.53208 280.00
Report Total: 16,766.02
9 5/19/2026 10:43:12 AM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08665 - GEN MAN 5/26/26 Check Date: 05/14/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
VEN04631 DIVISION-D 4,000.00
APBWEST Check 248202 Digital Media Vendor / June 2 Election 4ee380a6-8ed0-44cc-a5de-b44a00c1b074
10000.30000.53000 4,000.00
Report Total: 4,000.00
10 5/19/2026 10:28:21 AM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08674 - UB 5/26/26 Check Date: 05/19/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
VEN03195 GREATAMERICA FINANCIAL SERVICES 2,518.00
APBWEST Check 41938381 003-1443256-000 1/21/26 - 3/20/26 19c141fc-94d8-433f-8c8b-b44a00de80ff
60003.30000.53210 2,518.00
Report Total: 2,518.00
11 5/19/2026 10:41:27 AM Page 1 of 3
Check Approval Register
City of Sierra Madre, CA
APPKT08661 - UB MAN 5/26/26 Check Date: 05/14/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
0129 AT&T 6,379.15
APBWEST Check INV044094 818 246-3783 591 4 4/23/26-5/22/26 PHONE 85c39f64-388e-466b-a5c3-b44900b59306
60003.30000.55005 3,479.77
INV044095 818 291-0241 661 1 5/4/26-6/3/26 PHONE
b4ff96d6-7ca0-428b-9671-b44900b5ee00
60003.30000.55005 2,899.38
VEN04074 CHARTER COMMUNICATIONS 3,394.42
APBWEST Check 106917301050126 106917301 5/1/26 - 5/31/26 b899823f-4143-4ee2-ae56-b44800f06e78
60003.30000.52200 1,280.00
187633301042126 187633301 4/27/26 - 5/26/26
73e61aa8-c5c1-4fd7-a909-b44700f0ea82
60003.30000.52200 913.33
188596301042126 188596301 4/25/26 - 5/24/26
2a62da7f-90b6-491b-97e3-b44700f14137
60003.30000.52200 199.98
188596401042126 188596401 4/25/26 - 5/24/26 YMCA ELEVATOR d42a306d-ec90-4c76-984e-b44700f19064
60003.30000.52200 50.50
188596901050126 188596901 5/1/26 - 5/31/26
ada2a145-dabb-420b-aa7c-b44700f06e16
60003.30000.52200 212.47
188597101050126 188597101 5/6/26 - 6/5/26
282d7af2-d9f5-4c7e-90d7-b44700f2e1cb
60003.30000.52200 200.00
188597401042126 188597401 4/27/26 - 5/26/26
b1775032-08fc-4e2d-85db-b44800f0c384
60003.30000.52200 328.16
188597601042126 188597601 4/25/26 - 5/24/26
ec0694ac-11e4-4a04-8135-b44700f35150
60003.30000.52200 209.98
VEN02792 FRONTIER CALIFORNIA INC 8,738.28
APBWEST Check INV044063 209-188-3757-030707-5 5/4/26-6/3/26 PHONE c6c18e88-b766-4fdd-8f64-b4480103eec3
60003.30000.55005 3,945.44
INV044064 626-197-1492-030922-5 5/1/26 - 5/31/26 PHONE
8053f714-128d-4c8e-acbb-b44801051bea
60003.30000.55005 829.43
INV044065 626-355-0264-012498-5 5/4/26-6/3/26 PHONE
95ae9644-2d79-44ea-9078-b4480105842c
60003.30000.55005 691.05
INV044066 626-355-1414-092017-5 5/1/26-5/31/26 PHONE
d196c0a1-6796-48cc-b74b-b448010799c2
60003.30000.55005 1,732.10
INV044067 310-001-5763-051199-5 4/28/26-5/27/26 PHONE
b14ffd26-76bd-44a2-a1d0-b448010876f4
60003.30000.55005 264.44
INV044068 209-151-5743-051199-5 4/28/26-5/27/26 PHONE
668acead-3ab2-410f-96ef-b448010aacdf
60003.30000.55005 228.44
INV044069 626-197-0261-032521-5 5/1/26-5/31/26 PHONE
ce75ba85-8356-4291-a19e-b448010d7d68
60003.30000.55005 1,047.38
VEN03195 GREATAMERICA FINANCIAL SERVICES 352.01
APBWEST Check 41814238 003-1310860-000 STANDARD PMT
9ca74871-ee10-41a6-92e7-b44700fca2a0
60003.30000.53210 352.01
VEN03173 QUADIENT FINANCE USA INC 1,049.00
APBWEST Check INV044062 POSTAGE
0c29ddc0-c340-4f9c-a475-b44800ef5beb
60002.31100.53101 1,049.00
VEN02829 RINGCENTRAL INC 10,220.20
APBWEST Check CD_000628612 7/23/23 - 8/22/23 VOIP PHONE SERVICE 0238606f-e40f-42a5-8794-b44900eebef2
60003.30000.55005 4,752.54
CD_001361251 2/23/26 - 3/22/26 VOIP PHONE SERVICE
1be6249b-7759-4196-a315-b44900eebf0c
60003.30000.55005 2,733.83
CD_001388801 3/23/26 - 4/22/26 VOIP PHONE SERVICE
50ae6da5-a2e8-42cb-8230-b44900eebf12
60003.30000.55005 2,733.83
0384 SOUTHERN CALIF. EDISON CO. 75,493.23
APBWEST Check INV044087 700835579161 4/9/26-5/7/26 ELECTRIC 2ca0b1db-1cdf-453e-885b-b44900a04b78
71000.81100.55003 43,811.10
INV044088 700162056328 4/1/26-4/30/26 ELECTRIC
60f6d433-0c3a-4c67-bced-b44900a7c6a2
32005.83500.55003 214.77
32012.83000.55003 2,384.03
38005.83500.55003 4,962.20
60001.83200.55003 273.62
INV044089 700102141347 3/10/26-4/8/26 ELECTRIC
8bbb6065-3e1c-447a-a11f-b44900a914f3
32012.83000.55003 205.67
60001.83200.55003 10,452.17
71000.81100.55003 10,905.51
INV044089.1 700102141347 3/10/26-4/8/26 ELECTRIC CREDIT 07300fb5-fd45-4ea9-b313-b44900abd056
38005.83500.55003 -21.05
INV044091 700738880568 3/5/26-4/5/26 ELECTRIC
5bd304d7-138a-4b46-bca8-b44900ac30ee
60001.83200.55003 2,243.37
INV044093 700178900477 4/9/26-5/7/26 ELECTRIC
2f3c4038-6051-4cf1-a2dd-b44900aec060
60001.83200.55003 61.84
0216 THE GAS COMPANY 912.95
APBWEST Check INV043972 118-261-4788 3 4/1/26 - 5/1/26
7baf103c-fa71-4618-ba14-b44700d77422
60000.83100.55001 189.89
INV043973 168 618 7700 4/7/26 - 5/6/26
95406101-d024-4506-92e5-b44700d88ebd
60001.83200.55004 305.11
INV043975 166 518 7700 9 4/7/26 - 5/6/26
da11ea53-921a-495c-888f-b44700d9e7b7
60001.83200.55004 73.20
INV043976 053 118 7109 8 4/7/26 - 5/6/26
e8056388-f9d9-43a5-a67d-b44700da23e1
60001.83200.55004 44.02
INV043977 055 218 7110 2 4/7/26 - 5/6/26
c28e06b8-c2cc-4c75-826c-b44700daa24d
60001.83200.55004 41.84
INV043978 051 018 7151 4 4/7/26 - 5/6/26
13941a34-9feb-4acc-8310-b44700dae581
60001.83200.55004 30.97
INV043979 135 119 3500 2 4/8/26 - 5/7/26
5f594803-c3c7-482f-a346-b44700db293d
60001.83200.55004 227.92
VEN03926 T-MOBILE 485.82
APBWEST Check INV043980 972239789 3/21/26 - 4/20/26
fc3670bc-bc33-4e64-b312-b44700de79ea
60003.30000.55005 485.82
0942 TPX COMMUNICATION 336.19
APBWEST Check 190368521-0 4/23/26 - 5/22/26 PHONE SERVICE 4b792ba0-7608-4958-9d23-b44800f124a4
60003.30000.55005 336.19
0642 VERIZON WIRELESS LA 3,348.53
APBWEST Check 6142058403 960051887-00001 4/26/26 - 5/25/26 d1fc5bdc-8cab-49ae-a3e7-b44700ddf2bf
60003.30000.55005 3,348.53
12 5/19/2026 10:41:27 AM Page 2 of 3
APPKT08661 - UB MAN 5/26/26 Check Date: 05/14/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
VEN04342 WESTBOUND SOLAR 3 LLC 7,217.28
APBWEST Check 26260689 MARCH 2026 SOLAR ENERGY
5b01cec6-841c-421c-8f29-b44800ee60d5
71000.81100.55003 7,217.28
Report Total: 117,927.06
13 5/19/2026 10:27:09 AM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08673 - LIB 5/26/26 Check Date: 05/19/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
VEN01797 4IMPRINT 1,153.24
APBWEST Check 31290441 SUMMER READING PRIZES - 2026
a6db35ca-5d63-4dce-8eaa-b44f00a7ddca
39006.90000.53999 1,153.24
VEN04633 ADRIAN MERRITT 395.00
APBWEST Check SM 6-20-26 SUMMER PROGRAM - BILLY BONKERS MAGIC SHOW a8cf2736-3570-48c4-a9a3-b44e00ff22fc
39006.90000.53999 395.00
VEN03454 AMAZON CAPITAL SERVICES 583.69
APBWEST Check 11JF-V3FT-TQPV MISC SUPPLIES 4/13/26 - 4/26/26 70696988-dea8-4429-aba4-b44a00a750e9
10000.90000.53100 39.64
16G3-TXJL-4RQQ MISC SUPPLIES 4/27/26 - 5/10/26
498b8156-e797-4196-8ae5-b44a00a970d4
10000.90000.53100 44.17
16RR-CHTJ-NHQH MISC SUPPLIES CREDIT
64c544c4-9bc5-4e97-9fa7-b44a00abd587
39002.90000.53406 -28.94
1GVD-N6V4-XLQL MISC SUPPLIES 4/27/26 - 5/10/26
ca023fbc-00e1-4001-ac33-b44a00a9b569
39006.90000.53406 41.87
1HMR-VQ6R-QDP4 MISC SUPPLIES 4/13/26 - 4/26/26
c30c016c-7657-406e-ab19-b44a00a6806a
39002.90000.53406 48.57
1HYP-4HJ1-L79R GRAND REOPENING 4/27/26 - 5/10/26
c4ee269c-8bce-40b4-9bd7-b44a00a8c97a
10000.90000.53999 289.00
1V99-FJ3L-QGDG MISC SUPPLIES 4/13/26 - 4/26/26
dd44938a-0db2-4ca7-86bc-b44a00a7ef2c
39006.90000.53406 102.30
1VGL-9L4G-M7W9 MISC SUPPLIES 4/13/26 - 4/26/26
510ff334-4693-4d7b-af28-b44a00a82af7
39002.90000.53406 28.94
1YGG-PQ96-T7MD MISC SUPPLIES 4/13/26 - 4/26/26
4b8bf933-5a64-4ebc-a876-b44a00a7917c
10000.90000.53406 18.14
VEN02711 AMERICAS PRINTER 560.54
APBWEST Check 1273393 GRAND OPENING FLYERS LIB SALES SHEETS 8.5" X 11" 0163948e-dfab-4807-9b67-b44a00a5f469
10000.90000.53999 560.54
VEN01190 ARNOLD'S FRONTIER HARDWARE - Library 49.19
APBWEST Check 119125 MISC. SUPPLIES
a7fe93de-6d3b-4087-8e62-b44a00a87acf
10000.90000.53100 49.19
VEN01013 C. F. MENZIES 250.00
APBWEST Check 1887 GRAND REOPENING EVENT
40563cec-7b52-410c-bd68-b44a00ad1e2e
10000.90000.53999 250.00
VEN04065 EXECUTIVE ADVERTISING 1,370.68
APBWEST Check 157163 SUMMER READING PRIZES - 2026
c0001c47-7d10-4773-92b8-b44f00a7ddd6
39006.90000.53999 1,370.68
VEN04560 INGRAM LIBRARY SERVICE LLC 56.45
APBWEST Check 96018936 BOOKS & REFERENCE
752f4f37-feb8-4528-bbd1-b44a00adca11
10000.90000.53406 27.56
96112481 BOOKS & REFERENCE
125c13d5-9ff0-457d-941e-b44a00ae422a
10000.90000.53406 28.89
VEN04221 LOVEBUG & ME LLC 415.00
APBWEST Check 2026-004 SUMMER PROGRAM - 45 MIN PERFORMANCE 7146be23-7a88-42d1-9c4e-b44a00ae759d
39006.90000.53999 415.00
1634 MIDWEST TAPE 53.03
APBWEST Check 508732482 MISC. MEDIA
9d50426c-e79b-464d-9cd6-b44a00af1b7c
39006.90000.53406 53.03
VEN02975 NOTEWORTHY PUPPETS INC 425.00
APBWEST Check 0000887 SUMMER PROGRAM SHERLOCK HOMERUN PUPPET SHOW b5163db1-6302-4055-bfaa-b44a00b00d71
39006.90000.53999 425.00
VEN04627 PHOTOBOOTHSHOOT LLC 500.00
APBWEST Check 60626 GRAND REOPENING EVENT PHOTOBOOTH SERVICE 6/6/26 9ba5b363-d9f1-4334-b318-b44a00b38902
10000.90000.53999 500.00
VEN04601 SALLY WESTENBROEK WEISS 250.00
APBWEST Check INV044098 SUMMER PROGRAM PAINT YOUR PET WORKSHOP 6/30/26 2e1fbcaf-0a51-4227-a5d1-b44a00b7f2d2
39006.90000.53999 250.00
VEN04565 SAN GABRIEL VALLEY CHINESE CULTURAL ASSOCIATION 600.00 APBWEST Check 252602.1 GRAN RE-OPENING PROGRAM - SM LIB b7b548b6-7518-4e66-9b2f-b44a00b4b3a3
10000.90000.53999 600.00
VEN04349 THE VERTEX COMPANIES LLC 122,696.75
APBWEST Check OPM 095074-19 OCT 2025 PROJ. MAGMT. - LIBRARY IMPROVEMENT PROJ. d88c8a36-2cb8-460b-935c-b44f00a7ddd2
29007.90000.56010 52,865.50
OPM 095074-20 NOV 2025 PROJ. MAGMT. - LIBRARY IMPROVEMENT PROJ. 7cb8b1e0-cb97-44a8-861a-b44f00a7ddd3
29007.90000.56010 17,406.00
OPM 095074-21 DEC 2025 PROJ. MAGMT. - LIBRARY IMPROVEMENT PROJ. 80addb0c-1021-4a47-a5eb-b44f00a7ddae
29007.90000.56010 15,784.75
OPM 095074-22 JAN 2026 PROJ. MAGMT. - LIBRARY IMPROVEMENT PROJ. 463e36bf-e717-4f7d-9801-b44f00a7ddc5
29007.90000.56010 15,736.50
OPM 095074-23 FEB 2026 PROJ. MAGMT. - LIBRARY IMPROVEMENT PROJ. ee7cfb1e-302f-4e02-8581-b44f00a7ddcd
29007.90000.56010 11,882.25
OPM 095074-24 MAR 2026 PROJ. MAGMT. - LIBRARY IMPROVEMENT PROJ. 55f0f1c9-0962-4878-861b-b44f00a7ddc3
29007.90000.56010 9,021.75
VEN04212 THOR'S REPTILE FAMILY 525.00
APBWEST Check 26036 GRAND REOPENING PROGRAM 6/6/26
f74c547f-2a6b-40d4-abf4-b44a00b8a7be
39002.90000.53999 525.00
VEN04225 WT COX INFORMATION SERVICES 57.46
APBWEST Check 3164810 2/20/26 - 2/19/27 L.A. TIMES ANNUAL FEE 9840323d-33c4-43b5-8665-b44a00b920f9
10000.90000.53501 57.46
Report Total: 129,941.03
14 5/19/2026 10:37:49 AM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08658 - LIB BOA MAN 5/26/26 Check Date: 05/13/2026 01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
0823 BANK OF AMERICA 2,343.54
APBWEST Check INV043986 LR - GRRAND OPENING TENT RENTAL b387b600-499f-4a44-ad44-b44701148596
10000.90000.53999 1,733.08
INV043987 LR - EMPLOYEE APPRECIATION
b3bede9a-7ed9-4a82-828b-b4470115b658
10000.90000.53999 47.84
INV043988 LR - WATER DELIVERY SERVICE
663a7f3d-b78e-41ad-8efb-b4470115fc17
10000.90000.52200 112.77
INV043990 LR - SIERRA MADRE PIZZA COMPANY
4f203e1d-52c4-4c60-aa26-b4470117f061
10000.90000.53999 46.07
INV043991 LR - LIBRARY SUPPLIES
e16dc048-67fc-4b0b-9c0a-b44701182be3
10000.90000.53100 180.79
INV043992 LR - SUMMER SCIENCE SUPPLIES
90810020-062a-44d0-b1e6-b4470118585f
39002.90000.53999 82.61
INV043993 LR - IREAD - PLANT A SEED RESOURCE GUIDE
9945ef00-07d4-4abb-8234-b44701188072
39006.90000.53999 15.00
INV043994 LR - OFFICE SUPPLIES
bb21fb13-8e93-4adc-b7ab-b4470118ae17
10000.90000.53100 42.51
INV043995 LR - ICLOUD STORAGE FOR IPADS
40b2d769-2037-4768-8fda-b4470118db2f
10000.90000.52200 0.99
INV043996 LR - TRAINING/CONFERENCE
224712c9-84bd-4abf-b418-b447011908d1
10000.90000.53402 81.88
Report Total: 2,343.54
15 16

CITY OF
SIERRA
MADRE

STAFF REPORT

PUBLIC WORKS SERVICES
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Brian Dickinson, Director of Public Works
By: Aleks Giragosian, City Attorney
SUBJECT:

Resolution No. 26-38 Authorizing a Supplemental Budget Appropriation from the Water Fund Reserve in the amount of $400,000 and Approval of the Water Main Replacement Agreement with Toll West Coast, LLC

RECOMMENDATION
It is recommended that the City Council:

1. Adopt Resolution No. 26-38 authorizing a supplemental budget appropriation from the Water Fund Reserve in the amount of $400,000; and

2. Approve the Water Main Replacement Agreement ("Agreement") with Toll West Coast, LLC ("Developer).

SUMMARY
The City previously approved a public improvement agreement with the Developer to make certain offsite improvements to the portion of Carter Avenue adjacent to The Meadows at Bailey Canyon Project. The City now desires to enter into this Agreement to facilitate a water main replacement within the same development footprint.

DISCUSSION & ANALYSIS
On September 27, 2022, the Sierra Madre City Council adopted Ordinance No. 1461, approving The Meadows at Bailey Canyon Specific Plan ("Specific Plan") and a Development Agreement between the City and the Developer, which took effect on May 23, 2023. Section 3.4.3 of the Specific Plan and Section (4)(i)(i) of the Development Agreement require the Developer to make offsite improvements to Carter Avenue. The City and the Developer entered into a "Public Improvement Agreement" effective January 9, 2026, to facilitate the offsite improvements to Carter Avenue. The City also desires to replace an existing water main located beneath Carter Avenue ("Water Main Replacement").

The Water Main Replacement is not a condition of the Specific Plan nor a required improvement to service The Meadows at Bailey Canyon. In order to minimize disruption, reduce overall construction impacts, and coordinate public improvements, the City desires that the Water Main Replacement be constructed by the Developer concurrently with the offsite improvements to Carter Avenue. The Water Main Replacement will not be subject to public bidding requirements, but will be subject to prevailing wage under Labor Code Section 1720(c)(2) as a public work performed by a private developer as part of a development project.

Included as Attachment A is a copy of the proposed Agreement with the Developer. This Agreement is contingent on two requirements:

1. The City provide the Developer with plans prior to June 15, 2026, per Section II(b) of the Agreement; and

2. The City approve the estimated cost of the construction prior to commencement, per Section IV(b) of the Agreement.

The City has utilized its on-call engineering services and issued a Task Order for the design of the Water Main and is on schedule to submit the plans to the Developer by the June 15 deadline.

STRATEGIC PLAN RELATIONSHIP
This Agreement is consistent with Strategy IG 1.5 (Improve and Maintain Streets) and Strategy OS 2.1 (Create a 'Sustainable Capital Investment Plan') because it helps the City in achieving its infrastructural goals quicker and more affordably.

FISCAL IMPACT
The Carter Water Main Replacement project requires $400,000 supplemental FY 2025-26 appropriation from the Water Fund 71000. There is sufficient funding from the Water Fund balance for this project. Unused budget would be estimated and carried over to the FY 2026-27 Capital Improvement Plan. Further, if the City directly contract out the services, prevailing wages would need to be paid; however, an agreement with Toll West Coast would incur a lower costs from Toll West Coast's contractor. The City anticipates some cost savings because of that but the actual amount is unquantifiable at this point.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Resolution 26-38 Toll Water Main Replacement Agreement.pdf 2026-05-26 Water Main Replacement Agreement.pdf
RESOLUTION NO. 26-38

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SIERRA MADRE, CALIFORNIA, AUTHORIZING A

SUPPLEMENTAL BUDGET APPROPRIATION FROM THE
WATER FUND RESERVE IN THE AMOUNT OF $400,000

AND APPROVING A WATER MAIN REPLACEMENT

AGREEMENT WITH TOLL WEST COAST, LLC

RECITALS
WHEREAS, on September 27, 2022, the City Council adopted Ordinance No. 1461, approving The Meadows at Bailey Canyon Specific Plan and a Development Agreement between the City of Sierra Madre and Toll West Coast, LLC; and
WHEREAS, the Development Agreement took effect on May 23, 2023; and
WHEREAS, Section 3.4.3 of The Meadows at Bailey Canyon Specific Plan and Section 4(i)(i) of the Development Agreement require Toll West Coast, LLC to construct certain offsite improvements to Carter Avenue; and WHEREAS, the City and Toll West Coast, LLC entered into a Public Improvement Agreement effective January 9, 2026, to facilitate the construction of the offsite improvements to Carter Avenue; and
WHEREAS, the City desires to replace an existing water main located beneath Carter Avenue; and
WHEREAS, the water main replacement is not a condition of The Meadows at Bailey Canyon Specific Plan and is not a required improvement to serve The Meadows at Bailey Canyon development; and
WHEREAS, the City has determined that coordinating the water main replacement with the Developer's offsite improvements to Carter Avenue will minimize disruption, reduce construction impacts, and allow the improvements to be completed more efficiently; and
WHEREAS, the proposed Water Main Replacement Agreement with Toll West Coast, LLC provides for the Developer to construct the water main replacement concurrently with the Carter Avenue offsite improvements, subject to the terms and conditions of the Agreement; and
WHEREAS, the Agreement requires the City to provide plans for the water main replacement to Toll West Coast, LLC prior to May 15, 2026; and WHEREAS, the Agreement further requires the City to approve the estimated cost of construction prior to commencement of the water main replacement work; and
WHEREAS, the City has utilized its on-call engineering services and issued a task order for the design of the water main replacement and is proceeding with preparation of the required plans; and
WHEREAS, the water main replacement will be performed as a public work by a private developer as part of a development project and will be subject to applicable prevailing wage requirements, including Labor Code section 1720(c)(2); and
WHEREAS, the City Council desires to authorize a supplemental budget appropriation from the Water Fund Reserve in the amount of $400,000 to fund the City's costs associated with the water main replacement; and WHEREAS, the City Council desires to approve the Water Main Replacement Agreement with Toll West Coast, LLC in substantially the form presented to the City Council.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Supplemental Budget Appropriation. The City Council hereby approves a supplemental budget appropriation from the Water Fund Reserve in the amount of $400,000 for costs associated with the Carter Avenue water main replacement.

SECTION 3. Approval of Agreement. The City Council hereby approves the Water Main Replacement Agreement with Toll West Coast, LLC in substantially the form presented to the City Council, subject to any minor, non-substantive revisions approved by the City Attorney.

SECTION 4. Authority to Execute. The City Manager, or the City Manager's designee, is hereby authorized to execute the Water Main Replacement Agreement with Toll West Coast, LLC and to take all actions necessary to implement the Agreement, including execution of related documents, approvals, and administrative actions consistent with this Resolution.

SECTION 5. Agreement Contingencies. The approval granted by this Resolution is subject to the contingencies set forth in the Agreement, including the City's provision of plans to Toll West Coast, LLC prior to May 15, 2026, and the City's approval of the estimated cost of construction prior to commencement of the water main replacement work.

SECTION 6. Prevailing Wage. The water main replacement work shall be subject to applicable prevailing wage requirements, including Labor Code section 1720(c)(2), as a public work performed by a private developer as part of a development project.

SECTION 7. CEQA. The adoption of this Resolution is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines, as it can be determined with certainty that there is no possibility that the activity may have a significant effect on the environment.

SECTION 8. Severability. If any section, subsection, sentence, clause, or phrase of this Resolution is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Resolution.

SECTION 9. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Resolution by the City Council.

SECTION 10. Effective Date. This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED, AND ADOPTED this 26th day of May 2026. ____________________________
Kristine Lowe, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Sierra Madre, California, at a meeting held on the 26th day of May 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
____________________________
Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney
432644.4 1

WATER MAIN REPLACEMENT AGREEMENT
This Water Main Replacement Reimbursement Agreement (“Agreement”) is entered into by and between the City of Sierra Madre, a California municipal corporation (“City”), and Toll West Coast, LLC, a Delaware limited liability company (“Developer”). The City and the Developer may be individually referred to each as a “Party” and collectively as the “Parties” herein.

RECITALS
A. On September 27, 2022, the Sierra Madre City Council adopted Ordinance No. 1461, approving The Meadows at Bailey Canyon Specific Plan (“Specific Plan”) and a Development Agreement between the City and the Developer, which took effect on May 23, 2023.

B. Section 3.4.3 of the Specific Plan and Section (4)(i)(i) of the Development Agreement require the Developer to make offsite improvements to Carter Avenue.

C. City and Developer entered into a “Public Improvement Agreement” effective January 9, 2026 to facilitate the offsite improvements to Carter Avenue.

D. The City also desires to replace an existing water main located beneath Carter Avenue (the “Water Main Replacement”).

E. The Water Main Replacement is not a condition of the Specific Plan nor a required improvement to service the proposed project currently under construction at 700 N.

Sunnyside Ave.

F. In order to minimize disruption, reduce overall construction impacts, and coordinate public improvements, City desires that the Water Main Replacement be constructed by Developer concurrently with the offsite improvements to Carter Avenue.

G. The Parties desire that Developer be reimbursed for eligible costs associated with the Water Main Replacement as described in this Agreement.

AGREEMENT
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Developer agree as follows:

I. SCOPE OF WORK
a. Water Main Replacement Work. Developer shall furnish all labor, materials, equipment, and services necessary to construct and complete the Water Main Replacement, in accordance with plans, specifications, and directions provided and approved by City.
432644.4 2
b. City Engineering and Design. City shall be responsible, at its sole cost and expense, for preparing or procuring all engineering, design, plans, and specifications required for the Water Main Replacement (the "City Plans").

Developer shall construct the Water Main Replacement in substantial conformance with the City Plans, subject to reasonable field adjustments approved by City. All field adjustments shall be reviewed promptly by the City and approval shall not be unreasonably withheld, conditioned, or delayed. c. Public Notification. The City shall be responsible for any required public notification associated with the Water Main Replacement. d. Trench Excavation. To the extent that the work requires trenches in excess of 5’, prior to any excavation, at the City’s sole cost and expense, City will provide a registered civil or structural engineer to accept a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer. Nothing in this section shall be deemed to allow the use of a shoring, sloping, or protective system less effective than that required by the Construction Safety Orders. e. Inspection by City. Developer shall at all times maintain proper facilities and provide safe access for inspection by City to all parts of the Water Main Replacement.. In the event an inspection by the City results in additional field adjustments to the approved City Plans, any such changes shall be deemed reimbursable expenses pursuant to Section IV of this Agreement. f. Professional Standards. Developer shall perform all work in accordance with the applicable standards of care associated with Developer’s profession. Developer shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict-of-interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).
g. Appropriate Personnel. Developer has, or will secure at its own expense, all personnel required to perform the services identified in the City Plans. All such services shall be performed by Developer or under its supervision or by subcontractor(s) of Developer, and all personnel engaged in the work shall be qualified to perform such services. Brandon Haskell, Land Development Manager, shall be Developer’s project administrator and shall have direct responsibility for management of Developer’s performance under this Agreement.

No change shall be made in Developer’s project administrator without City’s prior written consent. Such consent shall not be unreasonably withheld, conditioned, or delayed.
432644.4 3
h. CEQA Exempt. The Water Main Replacement is statutorily exempt from the California Environmental Quality Act pursuant to California Public Resources Code Section 21080.21. City shall provide evidence to developer that it has complied with CEQA prior to commencement of the Water Main Replacement.

II. CONSTRUCTION SCHEDULE AND COORDINATION
a. Concurrent Construction. Provided that City Plans have been timely provided to developer as stated in Section II(b), Developer shall commence and complete the Work for the Water Main Replacement concurrently with the offsite improvements to Carter Avenue pursuant to the Public Improvement Agreement. b. Time for Commencement and Performance of Construction. Provided that approved City Plans have been provided to the Developer prior to June 15, 2026, Construction of Water Main Replacement shall commence before the issuance of the first building permit and shall be completed prior to the issuance of the 11th building permit for The Meadows at Bailey Canyon project. In no case shall Developer have an obligation to commence and complete the Water Main Replacement as provided by this section if City Plans are delayed in such a manner as to materially impair Developer’s project schedule. c. Coordination with City. In performing services under this Agreement, Developer shall coordinate all contact with City through its “Agreement Administrator”. The Agreement Administrator for this project is Public Works Director Brian Dickinson.

III. PREVAILING WAGE AND LABOR COMPLIANCE
a. Prevailing Wage. This Agreement is subject to the prevailing wage law, specifically Labor Code section 1720, subdivision (c)(2), which states, “If the state or a political subdivision requires a private developer to perform construction, alteration, demolition, installation, or repair work on a public work of improvement as a condition of regulatory approval of an otherwise private development project, and the state or political subdivision contributes no more money, or the equivalent of money, to the overall project than is required to perform this public improvement work, and the state or political subdivision maintains no proprietary interest in the overall project, then only the public improvement work shall thereby become subject to this chapter.” b. Payment of Prevailing Wages. Developer shall pay the prevailing wage rates for all work performed under this Agreement. When any craft or classification is omitted from the general prevailing wage determinations, the Developer shall pay the wage rate of the craft or classification most closely related to the omitted classification.
c. Forfeiture. Developer shall forfeit as a penalty to City Two Hundred Dollars ($200.00), or any greater penalty provided in the Labor Code, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates 432644.4 4
for any work done under this Agreement employed in the performance of the City Plans by Developer or by any subcontractor of Developer in violation of the provisions of the Labor Code. In addition, the difference between such prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate shall be paid to each worker by Developer.
d. Apprentices. Developer shall comply with the provisions of Labor Code 1777.5 concerning the employment of apprentices on public works projects. Developer shall be responsible for ensuring compliance by its subcontractors with Labor Code 1777.5.
e. Payroll Records. Pursuant to Labor Code 1776, Developer and any subcontractor(s) shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Developer in connection with this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Labor Code 1811 and Labor Code 1815 for any work performed by his or her employees on the public works project. The payroll records shall be certified and shall be available for inspection at all reasonable hours as required by Labor Code 1776.

Developer and all subcontractors shall keep and maintain certified payroll records during construction and for 7-years past completing the work. If the City requests copies of the payroll records, Developer and subcontractors shall provide copies to the City within 10-days of receiving the request. City will redact the names, addresses, and social security numbers before making copies available to the public. Any failure to comply within 10-days of the request will be reported to the California Division of Labor Standards.
f. 8-Hour Workday. This Agreement is subject to 8-hour workday and wage and hour penalty laws, including, but not limited to, Labor Code 1810 and Labor Code 1813. Developer and any subcontractor(s) of Developer shall strictly adhere to the provisions of the Labor Code regarding 8-hour workday and 40-hour work week requirements, and overtime, Saturday, Sunday, and holiday work. Pursuant to the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by Developer’s employees in excess of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay. Developer shall forfeit as a penalty to City $25.00, or any greater penalty set forth in the Labor Code, for each worker employed in the execution of the work by Developer or by any subcontractor(s) of Developer, for each calendar day during which such worker is required or permitted to the work more than eight hours in one calendar day or more than 40 432644.4 5
hours in any one calendar week in violation of the Labor Code. Developer acknowledges that these statutory provisions pertaining to penalties for failure to comply with the wage and hour laws will be strictly enforced. g. Registration with DIR. Developer and any subcontractor(s) of Developer shall comply with the provisions of Labor Code 1771 and Labor Code 1725.5 requiring registration with the Department of Industrial Relations (DIR).

IV. REIMBURSEMENT BY CITY
a. Eligible Costs. City shall reimburse Developer for the actual costs incurred by Developer in performing the Water Main Replacement, including, but not limited to the following:

1. The direct construction costs incurred by Developer for labor, materials, staking, survey, equipment, and approved subcontractor costs.

2. An allowance equal to 5% of the direct construction contract costs, including any change orders issued and approved in accordance with this Agreement, to cover Developer’s construction management and administrative expenses above the level of construction superintendent.

3. An allowance equal to 2% of the direct construction contract costs for the allocable portion of insurance premiums paid by Developer for general liability insurance coverage.
b. Contractors Estimate. Upon the timely receipt of the City Plans, Developer shall cause to be prepared a contractor’s estimate of construction cost for the Water Main Replacement and any related necessary improvements. The estimate shall be transmitted to the Agreement Administrator for review and approval. In the event Agreement Administrator disagrees with the Contractor’s Estimate, the City shall have the option to prepare an independent cost estimate (the “Alternate Estimate”). Developer shall have the right to review any Alternate Estimate and request a meeting to discuss any items contained therein. c. Change Orders. If Developer desires that any change order be included in the Eligible Costs subject to reimbursement, the Developer shall, prior to undertaking any such work, obtain the written approval of the Agreement Administrator. The approval of the Agreement Administrator shall not be unreasonably withheld or delayed and shall be documented in writing.
d. Budgetary Notification. Developer shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Engineers Estimate or Alternate Estimate. Developer shall concurrently inform the Agreement Administrator, in writing, of Developer’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Engineers Estimate or Alternate Estimate.
432644.4 6
e. Payment Procedure. Developer shall submit reimbursement requests to City in the form and with the documentation reasonably required by the City, including invoices, proof of payment, and other such information as City may require to verify reimbursable costs. Costs incurred may be submitted for reimbursement at any time during construction of the Water Main Replacement. Upon verification of eligible costs, the City shall remit payment to the Developer within 30 business days.
f. Condition Precedent. City’s obligation to reimburse Developer is expressly conditioned upon:

1. Developer’s completion of the Work in accordance with this Agreement;

2. Developer’s compliance with prevailing wage and other applicable legal requirements; and

3. Developer’s delivery of a Notice of Completion pursuant to Section 5 below.
g. Disputes. Without limiting the availability of any remedies available at law or equity, the Parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Developer.

V. NOTICE OF COMPLETION
a. Notice. Upon completion of the Water Main Replacement, Developer shall provide City with a written notice of completion (“Notice of Completion”) in a form reasonably acceptable to City, certifying that the Water Main Replacement has been completed in accordance with the City Plans and this Agreement. b. Inspection and Acceptance. City shall have the right to inspect the Water Main Replacement following receipt of the Notice of Completion. Any such final inspection by the City shall occur within 14 days of receipt of the Notice of Completion. City’s reimbursement obligation shall not be deemed acceptance of defective or nonconforming work.

VI. INDEMNITY AND INSURANCE
a. Indemnification. The indemnity provisions of Sections 11 of the Public Improvement Agreement shall govern this Agreement.
b. Insurance. Developer shall maintain insurance coverage in the types and amounts required under Section 12 of the Public Improvement Agreement.

VII. DEFAULT AND REMEDIES
a. Repair or Reconstruction of Defective Work. If, within a period of one (1) year after final acceptance by the City of the Water Main Replacement or any of the 432644.4 7
work done under this Agreement materially fails to fulfill any of the requirements of this Agreement or the specifications referred to herein, Developer shall without delay and without any cost to City, repair, replace or reconstruct any defective part or parts of the accepted Water main Replacement. For purposes of this Section 7(a), “defective” shall mean work performed in conflict with the approved City Plans or a failure to adhere to applicable customary professional standards of care. If the Developer fails to act promptly or in accordance with this requirement, or if the exigencies of the situation require repairs or replacements to be made before the Developer can be notified, then the City may, at its option, make the necessary repairs or replacements or perform the necessary work, and Developer shall pay to City the actual cost of such repairs within sixty (60) days of the date the billing for such work by City is received by the Developer.

Notwithstanding this obligation to replace or reconstruct defective or substandard work, as defined, Developer provides no warranty, express or implied, related to the Water Main Replacement.
b. Notice of Breach and Default.

1. Nonperformance. Any failure by a Party hereto to perform any material term or material provision of this Agreement, which failure continues uncured for a period of 60 days following written notice of such failure from the other Party (unless such period is extended by mutual written consent), shall constitute a default under this Agreement (“Default”).

2. Default Notice. A Party must provide written notice of Default (“Default Notice”), which shall specify the nature of the alleged failure and, where appropriate, how said failure may be satisfactorily cured. If the nature of the alleged failure is such that it cannot be cured within such 60-day period, then the substantial commencement of the cure within such time period, and the diligent prosecution to completion of the cure within one year thereafter, shall be deemed to be cured within such 60-day period.

3. Remedies. If the alleged failure remains uncured after the expiration of the 60-day period (subject to the extended cure period in clause (b) above), the non-defaulting Party may institute legal proceedings to enforce the terms of this Agreement (and, in such proceeding, the non-defaulting Party may seek to terminate this Agreement subject to equitable considerations).

If the Default is cured, as provided herein, then no Default shall exist, and the noticing Party shall take no further action.

VIII. ASSIGNMENT
a. Developer Assignment Right. Developer shall have the right, subject to this Section 8, to transfer or assign its interests, rights and obligations in this Agreement in whole or in part to any person, partnership, joint venture, firm, limited liability company, or corporation at any time during the term of this Agreement; provided, however, that any such sale, transfer, or assignment shall 432644.4 8
include the assignment and assumption of all of the rights, duties, and obligations pursuant to this Agreement.
b. Developer Notification. Before any such transfer or assignment of this Agreement, Developer shall notify the City in writing of such transfer or assignment. Upon the transfer or assignment of this Agreement, Developer shall provide the City with an agreement executed by the transferee or assignee, which agreement shall provide that the purchaser, transferee or assignee expressly and unconditionally assumes Developer’s duties and obligations arising under this Agreement after the date of such assignment (“Transfer Agreement”). c. Release. If such Transfer Agreement intends to release Developer of Developer’s obligations under this Agreement, such Transfer Agreement must be approved by the City Manager on behalf of the City in writing to release Developer from obligations under this Agreement, which approval shall not be unreasonably withheld, conditioned or delayed. Prior to approving Developer’s release of its obligations under this Agreement, the City may request that Developer provide such information demonstrating to the City’s reasonable satisfaction that such purchaser, transferee or assignee has sufficient development experience and financial capability, including the ability to assume or replace the Security Bond contemplated by this Agreement, to complete the public improvements and perform all obligations assumed. In no event shall Developer be released from its obligations and liabilities under this Agreement without the City’s written consent pursuant to this section.

IX. NOTICES
a. Except as otherwise provided in this Agreement, or expressly provided by law, any notice, approval, consent, waiver, or other communication required or permitted to be given, or to be served upon any Party in connection with this Agreement, shall be in writing. Such notice shall be personally served, sent by first class United States mail, by electronic mail with read receipt requested, or by reputable overnight carrier, such as Federal Express.
b. Such notices shall be addressed to the Party to whom such notice is given at the Party’s address set forth below.

To the City: To Developer:

City of Sierra Madre
232 West Sierra Madre Boulevard
Sierra Madre, California 91024
Attention: City Manager
[email protected]
Toll West Coast LLC
9301 Corbin Avenue, Suite 1200
Northridge, California 91324
Attention: Nick Norvilas
[email protected]
432644.4 9
(The City) With a copy to: (Developer) With a copy to:

Colantuono, Highsmith & Whatley, PC
790 E. Colorado Boulevard, Suite 850
Pasadena, California 91101
Attention: Aleks R. Giragosian
[email protected]
Toll Bros., Inc.
1140 Virginia Drive
Fort Washington, Pennsylvania 19034
Attention: Yolanda Rodriguez
[email protected]
X. MISCELLANEOUS
a. Relationship to Public Improvement Agreement. The parties acknowledge that the work under this Agreement is separate from, and in addition to, Developers obligations under the Public Improvement Agreement. In the event of any conflict between this Agreement and the Public Improvement Agreement, the terms of this Agreement shall control solely with respect to the Water Main Replacement. b. Authority to Execute Agreement. Each Party (as to itself) warrants and represents that the person or persons executing this Agreement on behalf of such Party has the authority to execute this Agreement and the authority to bind such Party to its obligations hereunder.
c. Conflicts. This Agreement incorporates elements of the Project Specific Plan. If any terms, provisions, or concepts conflict with the Specific Plan, the term, provision, or concept in this Agreement shall control.
d. Business License. Developer shall obtain and maintain in force a business license for the duration of this Agreement.
e. Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the State of California, without regard to conflicts of laws principles. Venue for any legal action brought by any Party hereto for breach of this Agreement or to interpret or enforce any provisions herein shall be in the Los Angeles County Superior Court.
f. No Joint Venture or Partnership. The Parties hereby renounce the existence of any form of joint venture, partnership or other association between or among any one or more of the City, Developer, or Congregation, and the Parties agree that nothing in this Agreement or in any document executed in connection with this Agreement shall be construed as creating any such relationship between or among any of them.
g. Covenant of Good Faith and Fair Dealing. No Party shall do anything which shall have the effect of injuring the right of another Party to receive the benefits of this Agreement or do anything which would render its performance under this Agreement impossible. Each Party shall perform all acts contemplated by this Agreement to accomplish the objectives and purposes of this Agreement. 432644.4 10
h. Partial Invalidity Due to Governmental Action. In the event state or federal laws or regulations enacted after the Effective Date or the formal action of any governmental entity other than the City prevent compliance with one or more provisions of this Agreement or require changes in plans, maps or permits approved by the City, the Parties agree that the provisions of this Agreement shall be modified, extended or suspended only to the minimum extent necessary to comply with such laws or regulations.
i. Further Actions and Instruments. The Parties agree to provide reasonable assistance to the other and cooperate to carry out the intent and fulfill the provisions of this Agreement. Each of the Parties shall promptly execute and deliver all documents and perform all acts as necessary to carry out the matters contemplated by this Agreement.
j. Third-Party Beneficiaries. This Agreement is made and entered into for the sole protection and benefit of the Parties and their successors and assigns. No other person or entity shall have any right of action based upon any provision in this Agreement.
k. No Waiver. No delay or omission by a Party in exercising any right or power accruing upon non-compliance or failure to perform by another Party under the provisions of this Agreement shall impair or be construed to be a waiver of any such right or power. A waiver by a Party of any of the covenants or conditions to be performed by another Party shall not be construed as a waiver of any succeeding breach or non-performance of the same or other covenants and conditions hereof.
l. Severability. If any provision of this Agreement shall be adjudicated to be invalid, void or illegal, it shall in no way affect, impair or invalidate any other provision. Notwithstanding the foregoing or any other provisions of this Agreement, if a material provision of this Agreement is found to be unenforceable, void or voidable, a Party benefited by such material provision may terminate this Agreement upon providing written notice to the other Parties. m. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original.
n. Non-Business Days. Whenever action must be taken (including the giving of notice or the delivery of documents) under this Agreement during a certain period of time or by a particular date that ends or occurs on a non-business day (i.e., Saturday, Sunday, or a holiday recognized by the U.S. federal government or the State of California), then such period or date shall be extended until the immediately following business day. A “business day” as used herein shall mean any day other than a Saturday, Sunday or any day on which commercial banks in Los Angeles County, California are authorized or obligated to close. 432644.4 11
This Agreement shall take effect on the date of the last signature below:
“CITY”

CITY OF SIERRA MADRE,
a California municipal corporation
Authorized Signatories
Signature:

Printed:

Title:

Date:
“DEVELOPER”
TOLL WEST COAST, LLC, a Delaware
limited liability company, as successor-ininterest to NUWI-SIERRA MADRE LLC, a Delaware limited liability company
Signature:

Printed:

Title:

Date:

Attest
Signature:

Printed:

Title:

Date:

Approved as to Form
Signature:

Printed:

Title:

Date:

CITY OF
SIERRA
MADRE

STAFF REPORT

LIBRARY & COMMUNITY SERVICES
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Leila Arciero, Library & Community Services Director By: Leila Arciero, Library & Community Services Director SUBJECT:

Resolution No. 26-45 Authorizing a Supplemental Budget Appropriation from the Library Gift and Memorial Fund in the Amount of $80,000 for Fiscal Year 2025/26

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 26-45 authorizing a supplemental budget appropriation in the amount of $80,000 from the Library Gift and Memorial Fund for Fiscal Year 2025/26.

SUMMARY
The Sierra Madre Public Library receives donations and memorial contributions from residents, community organizations, and supporters to enhance library programs, services, collections, facilities, and other public-facing library initiatives. These contributions are deposited into the Library Gift and Memorial Fund and are restricted for public library purposes consistent with donor intent.

Although donated funds are not derived from tax revenue, California municipal finance law requires that all monies held by a city be formally appropriated by the City Council prior to expenditure. The appropriation process ensures legal authorization, transparency, fiscal accountability, and compliance with state constitutional requirements governing the use of public funds.

The proposed appropriation of $80,000 will allow the Library to utilize available donated funds during Fiscal Year 2025/26 for eligible library-related expenditures in accordance with donor restrictions and City financial policies. For the remainder of the current fiscal year, appropriated funds are anticipated to support supplemental yet necessary Furniture, Fixtures, and Equipment (FF&E) purchases associated with the Library Meaningful Improvement Project, as well as costs related to the Library Grand Reopening, Ribbon Cutting Ceremony, and Summer Reading Kickoff events. The appropriation will also provide funding flexibility to address any additional project-related needs that may arise prior to the close of the fiscal year.

Historically, expenditures from the Library Gift and Memorial Fund have included community donations and grantfunded support for library programs, services, supplies, collections, and other public benefit initiatives. While the fund has formerly been used to support Library operations and community programming, it has not previously been formally budgeted through the City’s annual appropriation process. This action is intended to align administration of the fund with City financial policies, municipal budgeting practices, and applicable state laws governing public expenditures.

DISCUSSION & ANALYSIS
The Library & Community Services Department is requesting City Council approval of an $80,000 supplemental budget appropriation from the Library Gift and Memorial Fund for Fiscal Year 2025/26. This action will formally authorize the expenditure of donated and memorial funds currently held by the City on behalf of the Sierra Madre Public Library.

This appropriation is necessary to ensure compliance with California municipal finance requirements and City financial policies. Although the funds were privately donated, all monies held in City accounts must be appropriated by the City Council prior to expenditure. Formal appropriation establishes legal spending authority, promotes fiscal transparency, and ensures accountability in the administration of public funds.

Approval of the appropriation will also ensure compliance with Article XVI, Section 6 of the California Constitution, commonly referred to as the “gift of public funds” prohibition. By appropriating the funds through a public process, the City formally identifies the public purpose served by the expenditures and documents that donated funds will be used solely for legitimate public library purposes.

The proposed appropriation will provide several operational and community benefits. Most notably, it will allow the Library to utilize donated funds for projects, materials, programs, and improvements that directly benefit the public and align with donor intent. A portion of the funds is anticipated to support supplemental Furniture, Fixtures, and Equipment (FF&E) purchases associated with the Library Meaningful Improvement Project, helping ensure the renovated facility is fully functional, welcoming, and responsive to community needs.

For the remainder of the current fiscal year, appropriated funds are also anticipated to support activities associated with the Library Grand Reopening, Ribbon Cutting Ceremony, and Summer Reading Kickoff events, as well as additional project-related needs connected to the completion and activation of the Library Meaningful Improvement Project. Historically, expenditures from the Library Gift and Memorial Fund have included community-supported and grant-funded library programs, services, collections, operational supplies, and public enrichment activities that directly benefit Library patrons and the broader community.

Additionally, establishing a formal budget for the Library Gift and Memorial Fund improves financial transparency and strengthens internal controls by ensuring restricted donations are tracked, appropriated, and expended in a consistent and publicly accountable manner. This action also aligns Library financial practices with City procedures and state requirements moving forward.

The primary trade-off associated with this action is the additional administrative oversight and reporting required to formally budget and monitor donated funds. However, these administrative requirements are outweighed by the legal, financial, and operational benefits of maintaining compliance, transparency, and responsible stewardship of public resources.

STRATEGIC PLAN RELATIONSHIP
The proposed budget appropriation supports the City’s Infrastructure & Growth Management Strategic Objective to align infrastructure with projected population size and community needs, specifically Goal 1: Strategically Manage Infrastructure Improvements.

This action directly supports Strategy IG 1.3 – Library Renovation by providing funding flexibility for supplemental Furniture, Fixtures, and Equipment (FF&E) purchases associated with the Library Meaningful Improvement Project.

The appropriation of donated funds will assist in enhancing the functionality, usability, and long-term value of the renovated library facility for the community.

The following action steps associated with Strategy IG 1.3 have been completed:

IG 1.3 A – Library opened at a temporary location in the First Quarter of 2024.

IG 1.3 B – Design Phase completed in the First Quarter of 2024 and Internal Phase Review completed in the Third Quarter of 2024.

IG 1.3 C – Construction began in the Third Quarter of 2024.

Approval of this appropriation will further support the successful implementation of the Library Renovation project and continued investment in community-serving public infrastructure.

ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(2)- continuing administrative or maintenance activities

FISCAL IMPACT
There is no impact to the General Fund as a result of the recommended action. Additional FY 2025-26 appropriation of $80,000 is requested from the Library Gift and Memorial Fund.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
G-M_City Council Resolution Template.pdf
273249.1
RESOLUTION NO. 26-45

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SIERRA MADRE, CALIFORNIA, APPROVING A FISCAL
YEAR 2025/26 BUDGET APPROPRIATION IN THE
AMOUNT OF $80,000 FROM THE LIBRARY GIFT AND

MEMORIAL FUND FOR LIBRARY-RELATED

EXPENDITURES

RECITALS
WHEREAS, the Sierra Madre Public Library receives donations and memorial contributions from residents, community organizations, and supporters for the benefit of library programs, services, collections, facilities, and other public library purposes; and WHEREAS, donated funds received by the Library are deposited into the Library Gift and Memorial Fund and are restricted for uses consistent with donor intent and applicable law; and
WHEREAS, California municipal finance law requires that all monies held by a city, including donated funds, be formally appropriated by the City Council prior to expenditure in order to ensure legal authorization, transparency, fiscal accountability, and compliance with applicable constitutional and statutory requirements; and WHEREAS, the proposed Fiscal Year 2025/26 budget appropriation in the amount of $80,000 will allow the Sierra Madre Public Library to utilize available donated funds for eligible library-related expenditures, including supplemental Furniture, Fixtures, and Equipment purchases associated with the Library Meaningful Improvement Project.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Budget Appropriation. The City Council hereby approves a Fiscal Year 2025/26 budget appropriation in the amount of $80,000 from the Library Gift and Memorial Fund for eligible library-related expenditures consistent with donor intent, City financial policies, and applicable law.

SECTION 3. Authorization to Expend Funds. The City Council hereby authorizes the City Manager, or the City Manager’s designee, to administer and expend appropriated funds for authorized library-related purposes, including supplemental Furniture, Fixtures, and Equipment purchases associated with the Library Meaningful 273249.1
Improvement Project, in accordance with applicable procurement requirements and donor restrictions.

SECTION 4. CEQA. The City Council finds that approval of the Fiscal Year 2025/26 budget appropriation from the Library Gift and Memorial Fund is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15378 because the action constitutes a fiscal and administrative activity that will not result in a direct or indirect physical change in the environment.

SECTION 5. Severability. If any sections, subsections, subdivisions, paragraph, sentence, clause or phrase of this Resolution or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Resolution or any part thereof or exhibit thereto. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that anyone or more sections, subsections, subdivisions, paragraph, sentences, clauses or phrases be declared invalid.

SECTION 6. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Resolution by the City Council.

SECTION 7. Effective Date. This Resolution shall take effect immediately upon adoption.
273249.1
PASSED, APPROVED, AND ADOPTED this __________ day of __________, 2026. __________________________
Robert Parkhurst, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Sierra Madre, California, at a meeting held on the ____ day of ______, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney

CITY OF
SIERRA
MADRE

STAFF REPORT

PUBLIC WORKS SERVICES
DATE: May 26, 2026
TO: Honorable Mayor and City Council
FROM: Brian Dickinson, Director of Public Works
By: Eric Lozick, Management Analyst
SUBJECT:

Resolution No. 26-46 Authorizing a Supplemental Budget Appropriation of $174,050 from the General Fund Reserve and Award of a Construction Contract to Ultimate Pool Remodeling, Inc. for the Sierra Madre Aquatic Center Pool Deck Repair and Pools Replaster Project at Sierra Vista Park in the Amount of $324,050

RECOMMENDATION
It is recommended that the City Council:

1. Adopt Resolution No. 26-46 authorizing a supplemental budget appropriation from the General Fund Reserve in the amount of $174,050;

2. Award a construction contract to Ultimate Pool Remodeling Inc. for the Sierra Madre Aquatic Center Pool Deck Repair and Pools Replaster Project at Sierra Vista Park in the amount of $324,050; and

3. Authorize the City Manager to execute the construction contract and all related documents, including any non-substantive changes, subject to approval as to form by the City Attorney.

SUMMARY
The City owns the Sierra Madre Community Recreation Center and Aquatic Center at Sierra Vista Park, located at 611 E. Sierra Madre Boulevard. The YMCA of Metropolitan Los Angeles, Pasadena Family Branch operates the facility under a lease agreement with the City and provides community aquatics programming, including recreation swim, lap swim, youth swim activities, and related community recreation opportunities.

On May 2, 2025, the Los Angeles County Department of Public Health, Environmental Health Division, Recreational Waters Program conducted routine inspections of the large pool and shallow pool at the YMCA facility.

The inspection reports identified corrective actions related to the condition of the pool plaster, coping, recirculation pump, signage, and cleaning or sanitation. The reports did not close either pool, but they documented violations requiring correction and stated that the violations would be reviewed during the next routine inspection.

For the large pool, the inspection report identified deteriorated pool plaster requiring repair or replastering, an excessively leaking recirculation pump requiring repair or replacement, and rusty and cracked cantilever coping requiring repair or replacement, including filling expansion joints between the coping and deck. For the shallow pool, the inspection report identified faded emergency and occupant capacity signage, dirt and debris on the pool floor, and stained and etched pool plaster requiring repair or replastering.

The proposed project addresses the capital repair components of the inspection findings and related facility rehabilitation needs through pool deck repair, large and small pool replastering, tile and coping work, expansion joint replacement, deck slot drain replacement, repair of cracks and rust conditions in the pool shells, refinishing of grabrails and handrails, and preservation or reuse of historical pool tiling to the greatest extent practicable. The project specifications require the contractor to complete the work in compliance with Los Angeles County Department of Public Health public pool renovation requirements, including applicable permitting, inspections, and approvals.

Following a competitive public works bid process, staff recommends that City Council award a construction contract to Ultimate Pool Remodeling Inc. in the amount of $324,050.00. The project has an existing budget of $150,000.00 from General Ledger account 10000.83300.56010. Approval of the recommended action requires an additional General Fund fund balance appropriation of $174,050.00 to fully fund the construction contract.

DISCUSSION & ANALYSIS
The YMCA Complex at Sierra Vista Park includes City-owned aquatic facilities that support community recreation and YMCA-operated aquatics programming. The lease agreement between the City and the YMCA establishes the operational framework for the facility. Under the lease agreement, the YMCA is responsible for daily operational and routine maintenance, while the City is responsible for the repair or replacement of capital items and improvements in an amount greater than $5,000.00. The proposed work is therefore being brought forward as a City capital repair and rehabilitation project.

The May 2, 2025 Los Angeles County Department of Public Health inspection reports provide the regulatory context for the proposed repair and rehabilitation work. The large pool report identified three corrective action items directly relevant to the capital repair scope: deteriorated or etched plaster requiring repair or replastering, rusty and cracked cantilever coping requiring repair or replacement, and expansion joints between the coping and deck requiring repair. The report also identified excessive leaking from the recirculation pump and directed repair or replacement of the pump. The shallow pool report identified stained and etched plaster requiring repair or replastering, faded emergency and occupant capacity signage, and accumulation of dirt and debris on the pool floor.

The inspection reports also showed that the pools were not closed and that water chemistry readings were within the inspection report ranges at the time of inspection. The large pool report listed free chlorine at 3.0 ppm and pH at 7.6, and the shallow pool report listed free chlorine at 2.0 ppm and pH at 7.4. Accordingly, the project is not being presented as a chemical treatment issue. The project is being presented as a physical repair and rehabilitation project for City-owned aquatic infrastructure, with the primary construction components focused on plaster, deck, coping, tile, joints, rails, and related pool finish work.

Some inspection findings are operational or equipment-related rather than part of the construction contract before Council. Signage, cleaning, and sanitation items are expected to be addressed through facility operations and coordination with the YMCA. The recirculation pump item is documented in the large pool inspection report; however, the lease separately provides that the YMCA shall repair and replace the Aquatic Center pool pump during the term of the lease at a cost not to exceed $25,000.00. Staff will continue coordinating with the YMCA on items that are outside the construction scope or otherwise governed by the lease.

The Los Angeles County Department of Public Health Public Pool Renovation Plan Approval Requirements, dated December 2024, state that public pool plan review and approval are required to ensure that public pools and ancillary facilities are constructed or renovated safely and consistently with applicable Health and Safety Code, Title 22, and Title 24 requirements. The County guidance identifies plan submission requirements for deck replacement, pool resurfacing, equipment changes, and plumbing changes. The guidance also requires approved plans, applicable inspections, and written approval before reopening a pool following work subject to County review.

The project scope was developed to address the capital repair components identified through the inspection process and broader rehabilitation needs at the Aquatic Center. Work related to the existing pools includes replastering, re-tiling or preserving existing historical tiling, providing new gutter tile and gutter grates, repairing cracks or rust in the pool shells, and refinishing grabrails and handrails. Work related to the pool deck includes removal and replacement of the perimeter pool deck at the large pool, generally six feet from the edge of the pool or as needed for repair, perimeter expansion joint replacement, deck slot drain replacement, and related concrete and coping work. The bid schedule also includes work to install required depth markings and replace sleeves for poles and equipment as needed.

The Public Works Department released the Request for Bids for the Sierra Madre Aquatic Center Pool Deck Repair and Pools (2) Replaster Project through the City's PlanetBids portal on February 18, 2026. The solicitation included a mandatory pre-bid job walk on February 25, 2026 and required all questions to be submitted through PlanetBids.

Addendum No. 1 modified the bid due date to April 9, 2026 and requested supplemental pricing for removal and replacement of the existing ADA pool lift at the large pool and additional concrete deck replacement from the south edge of the large pool to the building. The solicitation stated that the City desired completion within 45 working days from contract execution.

The City received three bids, as summarized below:

Bidder Bid Amount
Ultimate Pool Remodeling Inc. $324,050.00
USA Construction LLC $448,860.00
National Pools Inc. $454,195.00
Ultimate Pool Remodeling Inc. submitted the lowest bid in the amount of $324,050.00. Based on the bid documents submitted, Ultimate Pool Remodeling Inc. provided contractor licensing information, a bid bond, a statement regarding insurance coverage, a non-collusion affidavit, and experience information for similar pool renovation projects. Staff recommends award to Ultimate Pool Remodeling Inc. as the lowest responsive and responsible bidder, subject to completion of final contract document review, bonding, insurance, licensing, and other preconstruction requirements.

The construction contract will require compliance with applicable public works requirements, including prevailing wage, Department of Industrial Relations registration and compliance monitoring, insurance, indemnification, and required performance, payment, and maintenance bonds. The contract will also require coordination of applicable Los Angeles County Department of Public Health submittals, inspections, and approvals necessary for public pool renovation work.

STRATEGIC PLAN RELATIONSHIP
The recommended action supports the City's Strategic Plan by advancing the following goals:

Goal 1: Organizational Sustainability. Objective OS 1: Provide High Quality, Cost-Effective Public Services.

Awarding the contract through a competitive public works bid process supports responsible stewardship of Cityowned capital assets and preserves essential recreational infrastructure.

Goal 4: Community Enrichment. Objective CE 1: Enhance Community Services. The project supports continued aquatics programming, community recreation swim, lap swim, youth programming, and community events at Sierra Vista Park.

ENVIRONMENTAL ANALYSIS
Exempt under 14 CCR 15302 as a replacement/ reconstruction of existing structures/facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity.

FISCAL IMPACT
The total construction contract amount is $324,050.00. The project has an existing budget of $150,000.00 from General Ledger account 10000.83300.56010. Approval of the recommended action will require an additional FY25- 26 appropriation from the General Fund fund balance in the amount of $174,050.00 to General Ledger account 10000.83300.56010 to fully fund the construction contract.

The recommended appropriation reflects the construction contract amount only and does not include a separate construction contingency. Any change orders arising from unforeseen conditions encountered during construction will be processed in accordance with the City’s standard change order procedures.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Resolution No 26-46 Aquatic Center_Contract Award v2.pdf

1. YMCA Pool Deck Repair and Replastering Project RFB.pdf

2. RFB - Line Item Report - Sierra Madre Bid Schedule Aquatic Center Pool Repair Project.pdf

3. YMCA Lease Agreement 04.22.2025 - 12.31.2027.pdf

4. LA County Public Pool Specifications - December 2024.pdf

5. Health Department Inspection Report - 5-2-25 611 E Sierra Madre Blvd YMCA LARGE POOL 001.pdf

6. Health Department Inspection Report - 5-2-25 611 E Sierra Madre Blvd YMCA SHALLOW POOL 001.pdf 273249.1
RESOLUTION NO. 26-46

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SIERRA MADRE, CALIFORNIA, AWARDING A

CONSTRUCTION CONTRACT TO ULTIMATE POOL
REMODELING INC. FOR THE SIERRA MADRE AQUATIC
CENTER POOL DECK REPAIR AND POOLS (2) REPLASTER

PROJECT AT SIERRA VISTA PARK IN THE AMOUNT OF
$324,050.00 AND APPROVING AN ADDITIONAL
APPROPRIATION OF $174,050.00 FROM THE GENERAL FUND

BALANCE

RECITALS
WHEREAS, the City owns the Sierra Madre Community Recreation Center and Aquatic Center at Sierra Vista Park, located at 611 E. Sierra Madre Boulevard, and the YMCA of Metropolitan Los Angeles, Pasadena Family Branch operates the facility under a lease agreement with the City;
WHEREAS, the large pool, small pool, and adjacent pool deck require repair and rehabilitation to preserve City-owned aquatic infrastructure and maintain public access to aquatics programming; WHEREAS, the proposed project includes, without limitation, pool deck repair, large and small pool replastering, tile and coping work, expansion joint replacement, deck slot drain replacement, repair of cracks and rust in the pool shells, refinishing of grabrails and handrails, and preservation or reuse of historical pool tiling to the greatest extent practicable; WHEREAS, the Public Works Department released the Request for Bids for the Sierra Madre Aquatic Center Pool Deck Repair and Pools (2) Replaster Project through the City’s PlanetBids portal on February 18, 2026, conducted a mandatory pre-bid job walk on February 25, 2026, and established a bid deadline of April 9, 2026, at 2:00 p.m., as modified by Addendum No. 1; WHEREAS, the City received three bids for the project, and Ultimate Pool Remodeling Inc. submitted the lowest bid in the amount of $324,050.00;
WHEREAS, based on the bid documents submitted, Ultimate Pool Remodeling Inc. provided contractor licensing information, a bid bond, a statement regarding insurance coverage, a noncollusion affidavit, and experience information for similar pool renovation projects; WHEREAS, City staff recommends that the City Council award the construction contract to Ultimate Pool Remodeling Inc. as the lowest responsive and responsible bidder, subject to completion of final contract document review, bonding, insurance, licensing, and other applicable pre-construction requirements;
273249.1
WHEREAS, the project has an existing budget of $150,000.00, and the lowest responsive and responsible bid exceeds the existing project budget by $174,050.00; and WHEREAS, the City Council desires to award the construction contract and approve the additional appropriation necessary to fully fund the contract.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Contract Award. The City Council hereby awards a construction contract to Ultimate Pool Remodeling Inc. for the Sierra Madre Aquatic Center Pool Deck Repair and Pools (2) Replaster Project at Sierra Vista Park in the amount of $324,050.00, subject to completion of all applicable contract requirements.

SECTION 3. Authorization. The City Council hereby authorizes the City Manager to execute the construction contract and all related documents, including any non-substantive changes, subject to approval as to form by the City Attorney. The City Manager, or the City Manager’s designee, is further authorized to take all actions reasonably necessary to implement this Resolution and administer the contract.

SECTION 4. Budget Appropriation and Accounting. The City Council hereby approves an additional appropriation from the General Fund balance in the amount of $174,050.00 to General Ledger account 10000.83300.56010 to fully fund the construction contract. The City Manager, Finance Director, or their designee is authorized to make any necessary budget transfers, carryovers, reclassifications, and accounting entries to implement this Resolution, including recording the project budget in the appropriate Facilities Maintenance fund 60001, if required by the City’s accounting structure.

SECTION 5. CEQA. The City Council finds that this action is exempt from the California Environmental Quality Act pursuant to 14 CCR 15302 as replacement or reconstruction of existing structures and facilities where the new structure or facility will be located on the same site as the structure or facility replaced and will have substantially the same purpose and capacity.

SECTION 6. Severability. If any sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases of this Resolution or any part hereof or exhibit hereto are for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Resolution or any part thereof or exhibit thereto. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared invalid.

SECTION 7. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Resolution by the City Council. 273249.1
SECTION 8. Effective Date. This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED, AND ADOPTED this 26th day of May 2026. __________________________
Kirstine Lowe, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Sierra Madre, California, at a meeting held on the 26th day of May 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney

CITY OF SIERRA MADRE

REQUEST FOR BIDS

Request for Bids
AQUATIC CENTER POOL DECK REPAIR AND POOLS (2) REPLASTER PROJECT Released on February 18, 2026
Due by April 2, 2026 on or before 4:00 p.m. (Pacific Time) Questions:

Submit all questions through PlanetBids. Email or phone inquiries will not be accepted.

Issued by:

City of Sierra Madre
232 West Sierra Madre Blvd.

Sierra Madre, CA 91024
1 Table of Contents
Introduction ........................................................................................................................ i Project Overview............................................................................................................... ii Scope of Services ............................................................................................................. ii Qualifications and Experience......................................................................................... ii Bid Requirements ............................................................................................................ iii Request for Bid Schedule................................................................................................ iv Project Timeline ............................................................................................................... iv Submission of Bid............................................................................................................ iv General conditions........................................................................................................... iv Selection Process ............................................................................................................. v Online References............................................................................................................. v Deadline for Submittal ...................................................................................................... v General Provisions - Terms and Conditions................................................................... v Approved for use on 1/3/2023 i
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Introduction

1.1 Purpose

This project consists of various improvements to the City of Sierra Madre Aquatic Center existing pools located at 611 E. Sierra Madre Blvd, Sierra Madre, CA 91024. Work relating to the existing pools includes re-plastering and re-tiling or preserving existing historical tiling, providing new gutter tile and gutter grates, repairing cracks and/or rust in pools shells, refinishing of all grabrails and handrails. Work relating to the deck includes removal and replacement of perimeter pool deck of large pool, Six (6) feet from edge of pool, or as needed for repair, perimeter expansion joint replacement, deck slot drain replacement.

1.2 Background

Incorporated in 1907, the City of Sierra Madre is one of the cities in the San Gabriel Valley region of Los Angeles County. The City encompasses approximately three square miles with a population of about eleven thousand residents. It is located northeast of Downtown Los Angeles at the base of the San Gabriel Mountains and is bordered by Arcadia, Pasadena, and the Angeles National Forest.

Interstate 210 is located about one mile south of the City limits. The absence of through arterials and the built-out development pattern have helped preserve Sierra Madre’s small-town character.

The downtown area, centered along Sierra Madre Boulevard and Baldwin Avenue, functions as the City’s commercial and civic hub, home to restaurants, local businesses, Memorial Park, City Hall, and the Public Library.

1.3 Bid Submittal Closing, Time, and Location

The City requires an electronic submittal of all bids through PlanetBids. No paper copies, fax, or email submittals will be accepted. Bids will not be received after the closing date and time indicated below. Late bids will not be considered.

Submittal Closing: April 2, 2026, at 4:00 p.m. Pacific Time Electronic Submittal Platform: www.planetbids.com/sierramadre All questions and requests for clarification regarding this RFB must be submitted through the PlanetBids portal by the date and time specified in Section 1.4 (Inquiries).

1.4 Inquiries

All questions or requests for clarification regarding this Request for Bids must be submitted in writing through the City’s PlanetBids portal.

Questions must be received no later than March 18, 2026 at 4:00 p.m. Pacific Time to allow sufficient time for response before the Bid submission deadline. Responses to inquiries will be posted as addenda in the PlanetBids system.
ii
Bidders are responsible for checking PlanetBids for any issued addenda prior to submitting their bids.

Project Overview

This RFB outlines the scope of services, Bid requirements, evaluation process, and submittal instructions.

Scope of Services

1. Project Background and Objectives
This project consists of various improvements to the City of Sierra Madre Aquatic Center existing pools located at 611 E. Sierra Madre Blvd, Sierra Madre, CA 91024. Work relating to the existing pools includes re-plastering and re-tiling or preserving existing historical tiling, providing new gutter tile and gutter grates, repairing cracks and/or rust in pools shells, refinishing of all grabrails and handrails. Work relating to the deck includes removal and replacement of perimeter pool deck of large pool, Six (6) feet from edge of pool, or as needed for repair, perimeter expansion joint replacement, deck slot drain replacement.

2. Detailed Scope of Services
LARGE POOL DECK REMOVE AND REPLACE:

1. All work to be done per Los Angeles County Department of Public Health, Environmental Health Division, Recreational Waters Program (December 2024 version) specifications, including all permitting, inspections, and approval.

2. Install a new pool deck, six (6) feet from edge of pool or as necessary. Install new coping using masonry materials, including site preparation, material delivery, installation, and cleanup.

3. Protect the site using tarps, plywood, or plastic sheeting to protect surrounding areas that are not under construction.

4. Demolition, removal, and disposal of all construction debris materials.

5. Disconnect and cap any plumbing or electrical lines that run through the deck areas.

6. Remove all necessary existing decking and coping, including concrete, pavers, or tile. iii

7. SPECIAL REQUIREMENT: Protect in place, or reuse of historical tiling in pools to the greatest extent practicable.

8. Excavate the deck area to the required depth for the sub-base.

9. Ensure the deck slopes away from the pool edge for proper drainage.

10. Install and compact a gravel or sand layer to provide a stable foundation and ensure proper drainage.

11. Install form boards to create the perimeter of the new concrete deck.

12. Install the coping around the perimeter of the pool beam, ensuring a slight overhang.

13. Mortar all coping into place.

14. Install expansion joints where the deck meets other structures to allow for natural movement.

15. Fill all joints with polymeric sand, mortar, or specialized sealant to lock the masonry into place and prevent week growth..

16. Apply a masonry sealer to protect the surface from stains and weather damage

17. Clean the entire work area, including removing any excess mortar, and perform a final deck power wash (including deck that was not removed/replaced or repaired.

LARGE AND SMALL POOL REPLASTERING:

Qualifications and Experience
Bidders shall demonstrate:
 Experience with municipal Pool Repair and Replastering Projects  Qualifications of key personnel including a project manager with experience managing Pool Repair Projects of similar scope.
 Successful delivery of comparable work for California municipal clients Bid Requirements

Organize bids in the order below.

A. Cover Letter signed by an authorized officer.

B. Overview and Approach that describes methods, tools, and coordination.

C. Company Profile including years in business, services, and office location that will lead the work.

D. Qualifications of Personnel with roles, resumes, and level of effort.

E. Past Experience with similar municipal projects and references.

F. Current Projects of similar scope.

G. References with contact information and scope summaries.

H. Project Schedule.

I. Cost Bid with task based budget, hours by staff, and rate schedule. Include all incidental costs.

J. Certificate of Insurance statement of willingness and ability to meet City requirements. iv
K. Conflicts of Interest disclosure.

Request for Bid Schedule
Project Timeline
The City desires to have the projected completed within 45 working days from contract execution.

Submission of Bid

 Bids must be submitted electronically through the City’s PlanetBids portal no later than April 2, 2026, at 4:00 p.m. Pacific Time.

Paper, fax, or email submissions will not be accepted.
 Each Bidder shall upload one (1) digital PDF labeled:
“Bid – Aquatic Center Pool Repair & Replastering Project”  Bids must remain valid for ninety (90) days from the submission date. Late submissions will not be accepted.

General conditions
A. Joint Offers. The City intends to contract with a single prime firm. Subcontractors may be included.

B. Bid Preparation Costs. The City is not liable for costs incurred in bid preparation.

C. Reservation of Rights. The City may reject any or all bids, waive informalities, request clarifications, negotiate terms, issue addenda, or cancel the RFB.

D. Acceptance of Conditions. By submitting a Bid, the Bidder agrees bids are valid for one hundred eighty days and acknowledges the City rights in this section.

E. Bid Inclusions. Submit complete bids that address all requirements.

F. Withdrawal of Bid. Bidders may withdraw by written request prior to the due date and time.

G. Independent Contractor. The selected firm will act as an independent contractor.

H. Payment Terms. Payment will be made per the Agreement upon review of invoices for satisfactory work.

I. Insurance and Indemnification. The selected firm must meet City insurance and indemnification requirements prior to contract award.

J. Proof of Authority. Corporate Bidders must provide proof of signing authority.

Request for Bids Issued
Mandatory Pre-Bid Job Walk
Questions/RFI’s Due
Deadline to Submit Bid
February 18, 2026
February 25, 2026
March 18, 2026
April 2, 2026
City Manager Selection and Award April 28, 2026
Kick-off Meeting May 18, 2026
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K. Patents and Copyright. Include all related fees in the price. Work products become City property upon completion of each task.

L. Taxes. Prices shall include all applicable taxes.

M. Public Record. Bids are public records upon award except for properly identified proprietary information. Bidders who claim exemptions agree to defend and indemnify the City regarding non-disclosure.

N. Business License. The selected firm and subconsultants must obtain a City business license prior to commencing work.

O. Equal Opportunity. Bidders shall comply with equal opportunity policies.

P. Non Collusion Affidavit. Provide a signed and notarized affidavit pursuant to Public Contract Code Section 7106.

Q. Instructions and Questions. Submit questions in writing to the Contact for Questions.

R. Responses may be shared with all Bidders.

Selection Process
The City may interview firms. Selection will be based on qualifications, understanding of the scope, approach, team experience, references, schedule, and cost reasonableness. Award will be made to the firm that provides the best overall value to the City in the City’s discretion. Services will be provided under the City Professional Services Agreement.

Online References
Consultants should review the City website at sierramadreca.gov for relevant plans, codes, and background documents.

Deadline for Submittal
 All bids must be submitted electronically through the City’s PlanetBids portal no later than April 2, 2026, at 4:00 p.m. Pacific Time.

Paper, fax, or email submissions will not be accepted. Late submittals will not be considered.  Each Bidder shall upload one (1) digital PDF labeled:
“Bid – Aquatic Center Pool Repair & Rehabilitation Project.”  All questions regarding this Request for Bids must be submitted through the PlanetBids portal by March 18, 2026, at 4:00 p.m. Pacific Time in accordance with Section 1.4 of this RFB.

General Provisions - Terms and Conditions
A. Joint Offers.

Where two or more firms desire to submit a single Bid in response to this RFB, they should do so on a prime-subcontractor basis rather than as a joint venture. Should any staff person or subcontractor perform unsatisfactorily, they shall be subject to removal from the project at the discretion of the City of Sierra Madre. The City intends to contract with a single firm, not multiple firms doing business as a joint venture.

Please describe how the consultant plans to ensure continuity during the phasing of this project.

vi
B. Bid Preparation Costs.

The City is not, nor shall be deemed, liable for any costs incurred by Bidder in the preparation, submittal, or presentation of their bids.

C. Reservations of Rights.

This RFB does not commit or obligate the City to accept or execute an agreement for any expressed or implied service. The City reserves the right to:

 Reject any and all Bids received.
 Take all bids under advisement for up to ninety (90) days after opening.  Waive any informality on any Bid.
 Be the sole judge of the relative merits of the material mentioned in the respective bids received.  Request any firm/individual submitting a Bid to clarify its Bid during the selection phase.  Negotiate a final agreement and price with the successful firm providing the best overall value to the City as determined in the City’s sole and absolute discretion.  Modify or alter any requirements herein, and issue addenda or amendments to this RFB.  Terminate this RFB process at any time.

D. Acceptance of Conditions.

It is the Bidder’s responsibility to examine the scope of the proposed work to fully acquaint themselves with the specifications and the nature of the work to be accomplished. Bidders shall have no claim against the City based upon ignorance of the nature and requirements of the services provided, misapprehension of the work environment, or misunderstanding of the specification or agreement provisions. By submitting a Bid, each Bidder expressly agrees to and accepts the following conditions:
 Bid and cost schedules shall be valid, and binding for one hundred eighty (180) days following the Bid due date and will become part of the Agreement that is negotiated with the City.  The City may require whatever evidence is deemed necessary relative to the Bidder’s financial stability and ability to perform these services.
 The City reserves the right to request further information from the Bidder, either in writing or orally, to establish any stated qualifications.
 The City reserves the right to solely judge the Bidder’s representations, and to solely determine whether the Bidder is qualified to undertake these services pursuant to the criteria set forth herein.  The Bidder, by submitting a Bid, expressly acknowledges and agrees that the judgment of the City as to whether or not the Bidder is qualified to perform these services shall be binding, final and conclusive.
 Any award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Bidders unless and until an agreement is reached.

E. Bid Inclusions.

The Request for Bids documents shall be submitted in their entirety, with all applicable portions fully completed by the Bidder. All Bidders are encouraged to review and confirm that their Bid includes and specifically addresses all of the Bid requirements prior to submitting as outlined elsewhere in this document.

vii
F. Withdrawal of Bid Before Closing.

Any Bidder may request the withdrawal of their submitted Bid by written request at any time prior to the scheduled closing date and time. Upon receiving written request to withdraw any Bid, the City will consider the Bid null and void, and return the Bid to the Bidder. Withdrawal of Bid will not impact Bidder’s resubmittal for this or any future Bid(s).

G. Independent Contractor.

The firm will, at all times, be an independent contractor pursuant to the contract, and shall not, in any way, be considered to be an officer, agent, or employee of the City of Sierra Madre.

H. Payment Terms.

Payments are generally made based upon the review of invoices prepared by the firm for work completed to the satisfaction of the City within thirty (30) days of the submitted invoice. All payments will be made in accordance with the contract.

I. Insurance and Indemnification.

The Agreement between the City and the selected firm will contain the City’s standard insurance and indemnification language for agreements of this type. Proof of insurance is not required to be submitted with your Bid, but will be required prior to the City’s award of the contract.

J. Proof of Authority.

If the firm is a corporation, formal proof of the authority of the officer signing the bidder’s Bid to bind the corporation must be submitted with the Bid. A simple letter is not sufficient. A copy of the corporation resolution or minutes is adequate proof.

K. Taxes.

Price bid shall include all federal, state, local, and other taxes.

L. City’s Obligation to Award a Contract.

Issuance of this RFB and receipt of bids does not commit the City of Sierra Madre to award a contract. The City reserves the right to postpone the review of the Bid for its own convenience, or to accept or reject any or all bids received in response to the RFB. The City, in conjunction with the selection committee, reserves the right to negotiate with more than one firm should negotiations with the selected firm be terminated, to negotiate with more than one firm simultaneously, or to cancel all or part of the RFB.

M. Public Record.

Be advised that all information contained in bids submitted in response to this solicitation shall become a matter of public record upon contract award, and made available upon request, unless otherwise marked.

The Bidder must identify, in writing, all copyrighted material, trade secrets, or other proprietary information the Bidder claims are exempt from disclosure pursuant to the California Public Records Act. viii
The Bidder who claims such an exemption must also state in the Bid that: “The Bidder agrees to indemnify and hold harmless the City and its officers, employees, and agents from any claims, liability, or damages against the City and to defend any actions brought against the City for its refusal to disclose such material, trade secrets, or other proprietary information to any party.”

N. Business License.

The professional provider, and any sub-consultant(s), shall obtain a valid City of Sierra Madre Business License on or before their commencement of work.

O. Equal Opportunity.

The City of Sierra Madre requires all Bidders to comply with equal opportunity policies.

P. Non-Collusion Affidavit.

All bids must be accompanied by a signed and notarized Non-Collusion Affidavit per the Public Contract Code Section 7106.
ix

TABLE OF CONTENTS
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
TABLE OF CONTENTS:

SECTION A – NOTICE INVITING SEALED BIDS ............................................................... 1 SECTION B – INSTRUCTIONS TO BIDDERS....................................................................... 4 SECTION C – PROPOSAL INFORMATION AND DOCUMENTS ................................... 11 SECTION D – CONTRACT INFORMATION AND DOCUMENTS .................................. 30 SECTION E – STANDARD SPECIFICATIONS.................................................................... 54 SECTION F – SPECIAL PROVISIONS – PART 1................................................................ 55 SECTION G – SPECIAL PROVISIONS – PART 2 THROUGH 6 ...................................... 82 APPENDIX I ............................................................................................................................... 83 APPENDIX II.............................................................................................................................. 84 Approved for use on 1/3/2023 1
297215.v3 5/13/2026
SECTION A – NOTICE INVITING SEALED BIDS
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
CALENDAR OF EVENTS*
Bid Advertisement................................................................................................. 18th day of February, 2026 Bid Package available starting ........................................................................ 18th day of February, 2026 Mandatory Pre-Bib Job Walk …………………………………………………25th day of February,2026 Questions/RFI’s Due............................................................................................. 18th day of March, 2026 Bid Due Date and Time .......................................................................................... 2nd day of April, 2026 Bid Opening ........................................................................................................... 2nd day of April, 2026 Bid Results/Contractor Selection............................................................................ 2nd day of April, 2026 Council approval of Contract................................................................................. 28th day of April, 2026 New Contract in Effect ........................................................................................... 18th day of May, 2026 Construction Start Date, not earlier than................................................................. 25th day of May, 2026 Construction End Date, not later than...................................................................... 29th day of July, 2026 *
All dates are subject to change.
2 NOTICE INVITING SEALED BIDS
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
PUBLIC NOTICE IS HEREBY GIVEN that the City of Sierra Madre as AGENCY, invites sealed bids for the above stated project and will receive such bids electronically through the City’s PlanetBids portal no later than April 2, 2026 at 4:00 p.m. Pacific Time.

The bids results will be published on the City’s PlanetBids portal within 5 minutes. The date and time shall be extended by no less than 72 hours if the officer, department, or Project Manager issues any material changes, additions, or deletions to the invitation later than 72 hours prior to the bid closing. Any bids received after the time specified above or any extension due to material changes shall be returned unopened.

Project Name: Sierra Madre Aquatic Center Pool Deck Repair and Pools Replaster project Project Description: Sierra Madre Aquatic Center pool Deck Repair and Pools Replaster project Engineer’s Estimate: N/A
Copies of the plans, specifications, and contract documents are available from the City of Sierra Madre, Planetbids portal. In accordance with the provisions of California Public Contract Code § 3300, and Business and Professions Code § 7028.15(e), the AGENCY has determined that the contractor shall possess a valid Class A contractor’s license at the time that the contract is awarded. Failure to possess the specified license shall render a bidder’s bid as non-responsive and shall bar award of the contract to any bidder not possessing the specified license at the time of the award.

CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE CONTRACTORS’ STATE LICENSE BOARD. ANY QUESTIONS CONCERNING A CONTRACTOR MAY BE REFERRED TO THE REGISTRAR, CONTRACTORS’ STATE LICENSE BOARD, P.O. BOX 2600, SACRAMENTO, CA 95826. At the time the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material shall not be made unless and until the Registrar of Contractors verifies to the AGENCY that the records of the Contractors’ State License Board indicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be subject to all legal penalties imposed by law including, but not limited to, any appropriate disciplinary action by the Contractors’ State Board. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder. (Public Contract Code § 20103.5)

CONTRACTORS AND SUBCONTRACTORS ARE ALSO REQUIRED TO BE REGISTERED WITH

THE CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS FOR ANY BID PROPOSAL SUBMITTED ON OR AFTER MARCH 1, 2015, AND FOR ANY CONTRACT FOR PUBLIC WORK ENTERED INTO ON OR AFTER APRIL 1, 2015. A contractor or subcontractor shall not be qualified to bid on, be listed on a bid proposal for, or perform any public work contract unless it is currently registered with the California Department of Industrial Relations as described in Labor Code § 1725.5.

This project is subject to the skilled and trained workforce requirements of the Public Contracts Code §§ 2600 - 2602.
3 Bids must be prepared on the approved bid forms in conformance with INSTRUCTIONS TO BIDDERS and submitted in the envelopes provided, sealed and plainly marked on the outside:
“SEALED BID FOR SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2) REPLASTER PROJECT
The bid must be accompanied by a bid guarantee in the amount of 10% of the total bid by 4:00 p.m. ON THE DATE ADVERTISED FOR THE OPENING OF BIDS. More specifically, pursuant to Public Contract Code §§ 20170 and 20171, all bids for the project shall be presented, under sealed cover and shall be accompanied by one of the following forms of bidder’s security in the amount of ten percent (10%) of the bid: (a) cash; (b) a cashier’s check made payable to the City of Sierra Madre; (c) a certified check made payable to the City of Sierra Madre; or (d) a bidder’s bond executed by an admitted surety insurer, made payable to the City of Sierra Madre. Such security shall be forfeited should the successful bidder to whom the contract is awarded fails to timely execute the contract and to deliver the necessary bonds and insurance certificates as specified in the contract documents.

To the extent applicable, at any time during the term of the Agreement for the proposed project, the successful bidder may, at its own expense, substitute securities equivalent to the amount withheld as retention (or the retained percentage) in accordance with Public Contract Code § 22300.

Pursuant to California Civil Code § 9550, a payment bond is required to be submitted for all projects estimated in excess of $25,000.00.

The AGENCY has determined that the proposed project is a public works project subject to the provisions of Labor Code § 1720 thereby requiring the Contractor to pay the prevailing wage rates for all work performed under the Contract. Accordingly, the proposed project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations.

The AGENCY reserves the right to reject any and all bids.

If you have any questions, please submit through the Planetbids portal.

BY ORDER OF the City Council of the City of Sierra Madre, California.

Approved for use on 1/3/2023 4
297215.v3 5/13/2026
SECTION B – INSTRUCTIONS TO BIDDERS
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
5 INSTRUCTIONS TO BIDDERS
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
B1.01 INSPECTION OF SITE OF WORK
Bidders are required to inspect the site of the work in order to satisfy themselves, by personal examination or by such other means as they may prefer, of the location of the proposed work and as to the actual conditions of and at the site of work. If, during the course of his/her examination, a bidder finds facts or conditions which appear to him/her to conflict with the letter or spirit of the contract documents, or with any other data furnished him/her, he/she may apply to the AGENCY in writing in accordance with B1.04 INTERPRETATION OF CONTRACT DOCUMENTS for additional information and explanation before submitting his/her bid.

The submission of a proposal by the bidder shall constitute the acknowledgment that, if awarded the contract, he/she has relied and is relying on his/her own examination of (a) the site of the work, (b) the access to the site, and (c) all other data, matters, and things requisite to the fulfillment of the work and on his/her own knowledge of existing services and utilities on and in the vicinity of the site of the work to be constructed under the contract, and not on any representation or warranty of the AGENCY. No claim for additional compensation will be allowed which is based upon a lack of knowledge of these items.

B1.02 EXAMINATION OF CONTRACT DOCUMENTS
Each bidder shall thoroughly examine and be familiar with legal and procedural documents, general conditions, specifications, drawings and addenda (if any). The submission of a proposal shall constitute an acknowledgment upon which the AGENCY may rely that the bidder has thoroughly examined and is familiar with the contract documents. The bidders’ attention is directed to the need, if any, for special invoicing for this project. The failure or neglect of a bidder to receive or examine any of the contract documents shall in no way relieve him/her from any obligations with respect to his/her proposal or to the contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any contract document.

B1.03 CONTRACT PERIOD/CONSTRUCTION COMPLETION DATE
Bidder’s attention is called to the provisions set forth in SECTION E, STANDARD SPECIFICATIONS AND SECTION F, SPECIAL PROVISIONS, particularly those pertaining to the contract period and liquidated damages for avoidable delays.

The CONTRACTOR shall begin work within fifteen (15) calendar days after the date of the Notice to Proceed, and shall diligently prosecute said work to completion before the expiration 45 WORKING DAYS. The CONTRACTOR shall pay to the AGENCY liquidated damages in accordance with Section 6- 9 of the Special Provisions (Section F) for each calendar day, or portion thereof, of delay in finishing the work in excess of the number of working days prescribed above.

B1.04 INTERPRETATION OF CONTRACT DOCUMENTS
No oral interpretations will be made to any bidder as to the meaning of the contract documents.

Requests for information/interpretation (RFI) shall be made in writing and emailed to the following email address, at least ten (10) days before the scheduled bid opening:
6 electronically through the City’s PlanetBids portal no later than December 17, 2025 at 4:00 pm Pacific Time. Interpretations by the City will be in the form of addenda to the contract documents and, when issued, will be sent as promptly as is practical to all parties to whom the contract documents have been issued. City makes no guarantee that all bidders will receive all addenda. Copies of addenda will be made available for inspection at the office where the contract documents are on file for inspection as indicated on the Invitation for Bids. All such addenda shall become part of the contract
B1.05 SOIL INFORMATION
Soil reports have not been prepared for this project.

B1.06 PROPOSAL
Proposals shall be made on the forms enclosed in SECTION C of these specifications with or without removal from the bound contract documents. All proposals shall give the prices proposed, both in words and in numbers, shall give all other information requested herein, and shall be signed by the bidder or his/her authorized representative, with his/her address. If the proposal is made by an individual, his/her name, signature and mailing address must be shown; if made by firm or partnership, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must be shown; if made by a corporation, the proposal shall show the name of the state under the laws of which the corporation is chartered, the name and mailing address of the corporation, and the name and title of the person who signs on behalf of the corporation. If the proposal is made by a corporation, a certified copy of the bylaws or resolution of the board of directors of the corporation shall be furnished demonstrating the authority of the officer signing the proposal to execute contracts on behalf of the corporation.

Each proposal shall be enclosed in a sealed envelope, labeled as specified in SECTION A - NOTICE INVITING SEALED BIDS. Bidders are warned against making erasures or alterations of any kind, and proposals which contain omissions, erasures or irregularities of any kind may be rejected. No oral, telegraphic or telephonic proposals or modifications will be considered.

In conformance with the Business and Profession Code, § 7028.15, the CONTRACTOR must state clearly his/her license number and expiration date. In addition he/she shall sign a statement that these representations were made under the penalty of perjury. This statement shall be made on the EXPERIENCE STATEMENT in SECTION C.

The CONTRACTOR will be required to pay prevailing wage pursuant to California Law, including California Labor Code §§ 1770 et seq. Copies of the prevailing rate of per diem wages are on file at the offices of the AGENCY.

B1.07 ADDENDA
Each proposal shall include specific acknowledgment in the space provided on SECTION C - BID PROPOSAL of receipt of all addenda issued during the bidding period. Failure to so acknowledge may result in the proposal being rejected as not responsive.

B1.08 BID PRICES
Bid prices shall include everything necessary for the completion of construction and fulfillment of the contract including, but not limited to, furnishing all materials, equipment, tools, plant and other facilities and all management, superintendence, labor and services, except as may be provided otherwise in the 7 contract documents. In the event of a difference between a price quoted in words and a price quoted in numbers for the same quotation, the words shall be the amount bid.

In preparing bid prices, bidder represents that he/she has carefully examined the Contract Documents and the site where the work is to be performed and that he/she has familiarized himself with all local conditions and federal, state and local laws, ordinances, rules, and regulations that may affect the performance of the work in any manner. The bidder further represents that he/she has studied all surveys and investigation reports about subsurface and physical conditions pertaining to the job site, that he/she has performed such additional surveys and investigations as he/she deems necessary to complete the work at his/her bid price, and that he/she has correlated the results of all such data with the requirements of the Contract Documents.

The submittal of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, including locality, uncertainty of weather and all other contingencies, and as to the character, quality, quantities, and scope of the work.

The plans and specifications for the work show subsurface conditions or otherwise hidden conditions as the Design Engineer supposes or believes them to exist, but is not intended or to be inferred that the conditions as shown thereon constitute a representation that such conditions are actually existent. Except as otherwise specifically provided in the Contract Documents, the AGENCY, the Design Engineer and their consultants or agents shall not be liable for any loss sustained by the CONTRACTOR as a result of any variance of such conditions as shown on the plans and the actual conditions revealed during the progress of the work or otherwise.

The CONTRACTOR shall perform an independent take-off of the plans and bid accordingly. Quantities listed in the BID SCHEDULE in SECTION C are intended only as a guide for the CONTRACTOR as to the anticipated order of magnitude of work. CONTRACTOR shall be responsible for verifying all estimated quantities. CONTRACTOR will be reimbursed for the quantity of items actually installed as required by the Contract Documents and shown on the plans to neat line and grade.

The CONTRACTOR will not be reimbursed for unauthorized work performed outside of that required by the Contract Documents.
[Pursuant to Public Contract Code § 20103.8, the City may require a bid for a public works contract to include prices for items that may be added to, or deducted from, the scope of work in the contract for which the bid is being submitted. Whenever additive or deductive items are included in a bid, the bid solicitation shall specify the method to be used to determine the lowest bid.] B1.09 TAXES
No mention shall be made in the proposal of sales tax, use tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.

B1.10 RECOGNITION OF BONDING COMPANIES
All bonding companies used by the CONTRACTOR in this contract must be recognized by the Federal Government within Circular 570. All proposals or contracts received that include bonds posted by bonding companies not recognized in Circular 570 will result in the disqualification of the bid proposal and forfeiture of the bid bond.

B1.11 QUALIFICATION OF BIDDERS
Each bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract. A statement setting forth his/her experience shall be submitted by each bidder on the EXPERIENCE STATEMENT form provided in SECTION C.
8 Each bidder shall possess a valid CONTRACTOR’s License issued by the CONTRACTOR’s State License Board at the time his/her bid is submitted. The class of license shall be applicable to the work specified in the contract. Each bidder shall also have no less than five (5) years of experience in the magnitude and character of the work bid.

It is the intention of the AGENCY to award a contract to a bidder who furnished satisfactory evidence that he/she has the requisite experience and ability, and that he/she has sufficient capital, facilities, and plant to enable him/her to prosecute the work successfully and properly, and to complete it within the time stated in the contract.

To determine the degree of responsibility to be credited to the bidder, the AGENCY will weigh any evidence that the bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. If in the opinion of the AGENCY, a bidder is determined to be insufficiently qualified, then that bidder will not be considered for award of the contract.

B1.12 DESIGNATION OF SUPPLIERS AND SUBCONTRACTORS
Each proposal shall have listed on the DESIGNATION OF SUPPLIERS AND SUBCONTRACTORS form provided in SECTION C the name, California contractor license number, and Department of Industrial Relations registration number, and address of each subcontractor to whom the bidder proposes to sublet portions of the work in excess of one-half of one percent of the total amount of his/her bid. For the purpose of this paragraph, a subcontractor is defined as one who contracts with the CONTRACTOR to furnish materials and labor, or labor only for the performance of work at the site of the work or who will specially fabricate a portion of the work off the site pursuant to detailed drawings in the contract documents.

Public Contract Code § 4104 requires all bidders to list subcontractors and state the license number of all subcontractors who will perform work in excess of one-half of one percent of the total bid, or in the case of streets and highways, one-half of one percent of the total bid or $10,000, whichever is greater.

Public Contract Code § 6109 prohibits a CONTRACTOR from performing work with a subcontractor who is debarred pursuant to Labor Code §§ 1777.1 or 1777.7.

B1.13 PROPOSAL GUARANTEE
The proposal shall be accompanied by a proposal guarantee bond duly completed on the form provided herewith by a guarantee company authorized to carry on business in the State of California for payments to the AGENCY in the sum of at least 10% of the total amount of the bid proposal, or alternatively by a certified or cashier’s check payable to the AGENCY, or cash, in the sum of at least 10% of the total amount of the bid proposal. The amount payable to the AGENCY under the proposal guarantee shall be forfeited to the AGENCY in case of failure or neglect of the bidder to furnish, execute and deliver to the AGENCY the required bonds, evidence of insurance and to enter into, execute and deliver to the AGENCY the agreement on the form provided herewith, within ten (10) days after being notified in writing by the AGENCY that the award has been made and the agreement is ready for execution.

B1.14 MODIFICATION OF PROPOSAL
A modification of a bid proposal already received will be considered only if the modification is received before the time announced for the opening of bids. All modifications shall be made in writing, executed and submitted in the same form and manner as the original bid proposal. 9 B1.15 WITHDRAWAL OF PROPOSAL
A proposal may be withdrawn by a written request signed by the bidder. Such requests must be delivered to the AGENCY’s designated official prior to the bid opening hour stipulated in SECTION A – NOTICE INVITING SEALED BIDS. Proposals may not be withdrawn after that time without forfeiture of the proposal guarantee, except as authorized by Public Contract Code sections 5100 through 5110. The withdrawal of a proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so.

B1.16 POSTPONEMENT OF BID OPENING
The AGENCY reserves the right to postpone the date and time for opening of bids at any time prior to the date and time announced in SECTION A–NOTICE INVITING SEALED BIDS.

B1.17 DISQUALIFICATION OF BIDDERS
If there is reason to believe that collusion exists among the bidders, none of the bids of the participants in such collusion will be considered. In the event that any bidder acting as a prime CONTRACTOR has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified.

This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime CONTRACTOR.

B1.18 REJECTION OF PROPOSALS
The AGENCY reserves the right to reject any and all proposals, to waive any irregularity, and to reject any proposals which are incomplete, obscure or irregular; any proposals which omit a bid on any one or more items on which bids are required; which omit unit prices if unit prices are required; in which unit prices are unbalanced in the opinion of the AGENCY; which are accompanied by insufficient or irregular bid security; or which are from bidders who have previously failed to perform properly or to timely complete contracts of any nature.

B1.19 AWARD OF CONTRACT
The Contract will be awarded, if at all, to the lowest responsible and responsive bidder, whose bid proposal is not rejected for cause by the AGENCY. However, until an award is made, the AGENCY reserves the right to reject any or all bids, and to waive technical errors or discrepancies, if to do so is deemed to best serve the interests of the AGENCY. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the bidder to whom it is proposed to make such an award.

Each bidder’s attention is directed to the possibility that the award of the project may be delayed for various reasons. The AGENCY reserves the right to delay the award of the project for 45 calendar days. After 45 calendar days, the low bidder may at any time request release from its bid without penalty.

The acceptance of a proposal will be evidenced by a Notice of Award of Contract in writing, delivered by mail to the bidder whose proposal is accepted. No other act of the AGENCY shall constitute acceptance of a proposal. The award of contract shall obligate the bidder whose proposal is accepted to furnish a performance bond, payment bond and maintenance bond, as well as evidence of insurance and to execute the contract set forth herein.
10 B1.20 RETURN OF PROPOSAL GUARANTEES
Within ten (10) calendar days after the bids are opened, the AGENCY will release the proposal guarantees accompanying the proposals which are not to be considered in making the award. Proposal guarantees for the two lowest bidders will be held until the contract has been fully executed, after which they will be returned to the respective bidders.

B2.21 EXECUTION OF CONTRACT
The contract agreement shall be executed in duplicate by the successful bidder and returned, together with the contract bonds and evidence of insurance, within ten (10) calendar days after the notification of the contract award by the AGENCY in writing. In case of failure of the successful bidder to execute the contract agreement within ten (10) calendar days after such notice, or any subsequent extension approved by AGENCY, the AGENCY at its option may consider the bidder in default, in which case the bid bond or proposal guarantee accompanying the bid shall become the property of the AGENCY. After execution by the AGENCY, one original contract shall be returned to the CONTRACTOR.

B1.22 FLEXIBILITY OF BID SCHEDULE
It is the intent of the AGENCY to award a contract to the lowest responsible and responsive bidder and the flexibility shown in the bid schedule is necessary to ensure a project within the AGENCY’s budget limits and constraints.
11 SECTION C – PROPOSAL INFORMATION AND DOCUMENTS
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
Proposal Information and Documents:
□ Bid Proposal
□ Bid Schedule
□ Bid Bond
□ Bid Guarantee (if a Bid Bond is not provided)
□ Bidder Information
□ Experience Statement
□ Designation of Suppliers and Subcontractors
□ Statement Regarding Insurance Coverage
□ Statement Regarding Contractor’s Licensing Laws
□ Non-Collusion Affidavit
12 BID PROPOSAL
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA

CITY OF SIERRA MADRE
232 W. SIERRA MADRE BOULEVARD
SIERRA MADRE, CA 91024

HONORABLE MAYOR AND
MEMBERS OF THE CITY COUNCIL:

The undersigned, as bidder, declares that he/she has examined all of the contract documents and specifications contained in this project manual for the above referenced project, and that he/she will contract with the AGENCY on the form of contract provided herewith to do everything necessary for the fulfillment of this contract at the price, and on the terms and conditions therein contained.

The following are included and are to be considered as forming a part of this proposal: BID PROPOSAL, BID SCHEDULE, BID BOND, NONCOLLUSION AFFIDAVIT, BID GUARANTEE (if submitted in lieu of Bid Bond), BIDDER INFORMATION, EXPERIENCE STATEMENT, DESIGNATION OF SUPPLIERS & SUBCONTRACTORS, BIDDER’S STATEMENT REGARDING INSURANCE COVERAGE, and STATEMENT REGARDING CONTRACTOR’S LICENSING LAWS.

CONTRACTOR acknowledges receipt and inclusion of addenda ______ to ______ into this bid proposal and the contract documents.

Attached is a Bid Bond duly completed by a guarantee company authorized to carry on business in the State of California in the amount of at least 10% of the total amount of this proposal, or alternatively, there is attached a certified or cashier’s check payable to the AGENCY or evidence of a cash payment to the AGENCY, in the amount of at least 10% of the total amount of our proposal.

If this proposal is accepted, we agree to sign the contract form and to furnish the Performance Bond and the Payment Bond (each to be 100% of the bid amount), the Maintenance Bond (to be 50% of the bid amount), and the required evidences of insurance within ten (10) calendar days after receiving written Notice of Award of Contract.

We further agree if our proposal is accepted and a contract for the performance of the work is entered into with the AGENCY, to so plan the work and to prosecute it with such diligence that all of the work shall be completed within the time stipulated in SECTION E - TIME OF COMPLETION.

NAME OF BIDDER: __________________________________________________________________ MAILING ADDRESS: _________________________________________________________________ _________________________________________________________________ TELEPHONE NO. ________________________
13 STATE CONTRACTOR’S LICENSE NO. _____________________________ STATE OF INCORPORATION:_________________________________________________ AUTHORIZED SIGNATURE:__________________________________________________ TITLE:____________________________________________________________________ DATE:________________________________
(If Company is a Corporation, provide corporate resolution per B1.06 PROPOSAL of SECTION B – INSTRUCTION TO BIDDERS.)
14 BID SCHEDULE
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
The cost of all labor, services, material, equipment and installation necessary for the completion of the work itemized under this schedule, even though not shown or specified, shall be included in the unit price for the various items shown herein. For a description of the work associated with each bid item, see SECTION G–SPECIAL PROVISIONS. The AGENCY reserves the right to increase or decrease the quantity of any item or omit items as may be necessary, and the same shall in no way affect or void the contract, except that appropriate additions or deductions from the contract total price will be made at the stipulated unit price in accordance with these Contract Documents.

The AGENCY reserves the right to reject any and all bids, to waive any informality in a bid, and to make awards in the interest of the AGENCY.

The CONTRACTOR shall perform an independent take-off of the plans and bid accordingly. Quantities listed in this Bid Schedule are intended only as a guide for the CONTRACTOR as to the anticipated order of magnitude of work. The CONTRACTOR shall be responsible for verifying all estimated quantities. The CONTRACTOR will be reimbursed for the quantity of items actually installed as required by the Contract Documents, including addenda, and shown on the plans to neat line and grade.

The CONTRACTOR will not be reimbursed for work performed for his convenience, or as required to adapt to field conditions, or for unauthorized work performed outside of that required by the Contract Documents.

The CONTRACTOR shall be responsible for calculating and providing totals for the bid schedule. The proposal schedule shall include all costs for labor, services, material, equipment, and installation associated with completing the work in place per the plans, specifications and details.

NAME OF BIDDER:_________________________________________________________ CONTRACTOR’S LICENSE NO.:______________________________________________ AUTHORIZED SIGNATURE:__________________________________________________ TITLE:____________________________________________________________________ DATE:________________________________
15 BID SCHEDULE (Continued)
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
No.

Item Description Estimated
Quantity
Unit Unit Price Payment
Reference
Item Amount
1 Mobilization 1 Lump Sum
2 Provide all labor for Demolition
& Removal of existing Generator
and Pad
1 Lump Sum
3 Provide all Labor and Materials
to Construct New Generator Pad
per Manufacturers Specifications
1 Lump Sum
4 Supply New 150 kW Stationary
Diesel Generator 1 Lump Sum
5 Provide all Labor and Materials
to Install New Generator per
Manufacturers Specifications
1 Lump Sum
6 Provide all Labor and Materials
to Connect the New Generator to
existing electrical and Transfer
switch
1 Lump Sum
7 Provide all Labor and Materials
for Startup and Testing 1 Lump Sum
8 9
The CONTRACTOR shall be responsible for calculating and providing unit prices for the schedule. The proposal schedule shall include all costs for services, labor, materials, equipment, and installation associated in completing the work in place per the Specifications and details. [Note: Labor Code § 6707 requires separate bid items for the construction of a pipeline, sewer, sewage disposal system, boring and jacking pits, or similar trenches or open excavations, which are five feet or deeper. For those items, specify that each bid submitted in response thereto shall contain adequate sheeting, shoring, and bracing, or equivalent method, for the protection of life or limb,] Bid Schedule Total: $
Bid Schedule Total (in words): ____________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ ______________________________________ _______________________________ (Company Name of Bidder) (Date)
16 BID BOND
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
KNOW ALL MEN BY THESE PRESENTS that Bidder ________________________, as PRINCIPAL, and ______________________, as SURETY, are held and firmly bound unto the City of Sierra Madre as AGENCY, in the penal sum of ___________________________________________________________ dollars ($____________________), which is ten percent (10%) of the total amount bid by PRINCIPAL to AGENCY for the above stated project, for the payment of which sum, PRINCIPAL and SURETY agree to be bound, jointly and severally, firmly by these presents.

The SURETY, for value received, hereby stipulates and agrees that the obligations of said SURETY and its BOND shall be in no way impaired or affected by any extension of the time within which the AGENCY may accept such Bid; and said SURETY does hereby waive notice of any such extension.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas PRINCIPAL is about to submit a bid to AGENCY for the above stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by PRINCIPAL in the manner and time specified, and PRINCIPAL provides the required payment and performance bonds and insurance coverages to AGENCY, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this ____ day of ________________________, 20__.

PRINCIPAL* _____________________________________________ _____________________________________________
_____________________________________________
_____________________________________________
SURETY* _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
*Provide BIDDER and SURETY name, address and telephone number and the name, title, address and telephone number for their authorized representatives. Power of Attorney must be attached. 17 CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
18 BID GUARANTEE
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
Note: The following statement shall be used if other than a bid surety bond accompanies bid. “Accompanying this proposal is a certified check or cashier’s check, payable to the order of the City of Sierra Madre in the amount of _____________________________________________ Dollars ($__________________) which is at least ten percent (10%) of the total amount of this bid. The proceeds of this bid guarantee shall become the property of the City of Sierra Madre provided this bid is accepted by said City, through action of its legally constituted contracting authorities, and the undersigned fails to execute a contract and furnish the required bonds and insurance within the stipulated time. Otherwise, the proceeds of this bid guarantee shall be returned to the undersigned.” NAME OF BIDDER: ____________________________________________________ MAILING ADDRESS: ____________________________________________________ ____________________________________________________
____________________________________________________
AUTHORIZED SIGNATURE: ____________________________________________________ TITLE: ____________________________________________________ DATE: ____________________________________________________ 19 BIDDER INFORMATION
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
BIDDER certifies that the following information is true and correct:

Name of Bidder:______________________________________________________________________ Business Address:_____________________________________________________________________ Telephone:________________________________FAX:___________________________ E-mail: ____________________________________________
CONTRACTOR’s License No.:_____________________________ Date License Issued:_____________ License Expiration Date:_____________________
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest in this proposal:
(Name / Title / Address / Telephone)
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows: (Type of Judgment / Date)
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ All current and prior DBA’s, aliases, and/or fictitious business names for any principal having an interest in this proposal are as follows: (Principal / DBA’s / Applicable Dates) _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Prior Disqualification
20 Has your firm ever been disqualified from performing work for any City, County, Public or Private Contracting entity? Yes / No _________. If yes, provide the following information. (If more than once, use separate sheets):

Date: __________________________ Entity:_________________________________ Location:______________________________________________________________________ Reason:_______________________________________________________________________ Provide Status and any Supplemental Statement:_______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Has your firm been reinstated by this entity? Yes / No _________ Violations of Federal or State Law
A. Has your firm or its officers been assessed any penalties by any agency for noncompliance, violations of Federal or State labor laws and/or business or licensing regulations within the past five (5) years relating to your construction projects?
Yes / No: ________ Federal / State: _________________________ If “yes”, identify and describe, (including status):______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Have the penalties been paid? Yes / No:____________
21 B. Does you firm or its officers have any ongoing investigations by any agency regarding violations of the State Labor Code, California Business and Professions Code or State Licensing laws?
Yes / No:___________ Codes / Laws:_________________________ Section / Article:___________ If “yes”, identify and describe (including status):_______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ I declare under penalty of perjury under the laws of the State of California that all of the representations made in this BIDDER INFORMATION are true and correct. Executed this __________________ day of _______________________________, 20__, at _____________________________________, California.

Authorized Representative: Signature ________________________________________ Title ________________________________________
22 EXPERIENCE STATEMENT
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
Pursuant to this BID PROPOSAL and QUALIFICATION OF BIDDERS, the following is a record of the Bidder’s experience in construction of a type similar in magnitude and character to that contemplated under this contract. Included in this section should be a complete list of references for similar projects in terms of scope of work, value of work, and time constraints. The CONTRACTOR must demonstrate that he/she has experience with this type of project and can manage this project effectively. If necessary, additional numbered pages can be attached to this page. The CONTRACTOR must be properly licensed to perform the work in this project as determined by the State CONTRACTOR’s License Board.

Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Client Contact: _____________ Client Telephone #_____________ Client Email Address: ______________ Description: ________________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________ Subject to Federal Labor Standards: Yes No
Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Client Contact: _____________ Client Telephone #_____________ Client Email Address: ______________ Description: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Subject to Federal Labor Standards: Yes No
23 EXPERIENCE STATEMENT (Continued)
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Client Contact: _____________ Client Telephone #_____________ Client Email Address: ______________ Description: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Subject to Federal Labor Standards: Yes No
Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Client Contact: _____________ Client Telephone #_____________ Client Email Address: ______________ Description: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Subject to Federal Labor Standards: Yes No
I declare under penalty of perjury under the laws of the State of California that all of the representations made in this EXPERIENCE STATEMENT are true and correct. Executed this _______ day of _______________________________, 20__, at _____________________________________, California.

Authorized Representative: Signature ________________________________________ Title ________________________________________
24 DESIGNATION OF SUPPLIERS AND SUBCONTRACTORS
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
The following is a list of subcontractors and suppliers, as defined in 2-3 SUBCONTRACTS of the Standard Specifications, who will perform work or provide materials of value in excess of one-half of one percent of the total bid price or $10,000, whichever is greater.

No subcontractor shall perform work in excess of the amount specified in 2-3 SUBCONTRACTS of the Standard Specifications, without the written approval of the AGENCY.

The CONTRACTOR is responsible to ensure that appropriate provisions are to be inserted in all subcontracts to bind subcontractors to the contract requirements as contained herein.

Each subcontractor must agree to comply with all applicable Federal, State, and local requirements.

Name, License No., and
Address of Subcontractor
Employer
Tax Id #
MBE/
WBE
(Y/N)
Work Subcontracted Portion of Work (% of
Contract Price)
25 Name, License No., and
Address of Subcontractor
Employer
Tax Id #
MBE/
WBE
(Y/N)
Work Subcontracted Portion of Work (% of
Contract Price)
These representations are made under the penalty of perjury under the laws of the State of California. The undersigned hereby certifies that each subcontractor has been notified in writing of its equal opportunity obligations.

NAME OF BIDDER: _________________________________________________________ AUTHORIZED SIGNATURE: __________________________________________________ Date: _____________________________
26 STATEMENT REGARDING INSURANCE COVERAGE
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
The undersigned representative of Bidder hereby certifies that he/she has reviewed the insurance coverage requirements specified in 5-4 INSURANCE of Section E, Standard Specifications and Section F, Special Provisions. Should Bidder be awarded the contract for the work, the undersigned further certifies that Bidder can meet all of these specification requirements for insurance including insurance coverage of his/her subcontractors.

NAME OF BIDDER: ____________________________________________________ MAILING ADDRESS: ____________________________________________________ ____________________________________________________
____________________________________________________
AUTHORIZED SIGNATURE: ____________________________________________________ TITLE: ____________________________________________________ DATE: ____________________________________________________ 27 STATEMENT REGARDING CONTRACTOR’S LICENSING LAWS
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
[Business & Professions Code § 7028.15]
[Public Contract Code § 20103.5]
I, the undersigned, certify that I am aware of the following provisions of California law and that I, or the entity on whose behalf this certification is given, hold a currently valid California CONTRACTOR’s license as set forth below:

Business & Professions Code § 7028.15:
a) It is a misdemeanor for any person to submit a bid to a public agency to engage in the business or act in the capacity of a CONTRACTOR within this state without having a license therefor, except in any of the following cases:
(1)The person is particularly exempted from this chapter. (2)The bid is submitted on a state project governed by Section 10164 of the Public Contract Code or on any local agency project governed by Section 20104 [now § 20103.5] of the Public Contract Code.
b) If a person has been previously convicted of the offense described in this section, the court shall impose a fine of 20 percent of the price of the contract under which the unlicensed person performed contracting work, or four thousand five hundred dollars ($4,500), whichever is greater, or imprisonment in the county jail for not less than 10 days nor more than six months, or both.

In the event the person performing the contracting work has agreed to furnish materials and labor on an hourly basis, “the price of the contract” for the purposes of this subdivision means the aggregate sum of the cost of materials and labor furnished and the cost of completing the work to be performed.
c) This section shall not apply to a joint venture license, as required by Section 7029.1.

However, at the time of making a bid as a joint venture, each person submitting the bid shall be subject to this section with respect to his/her individual licenser. d) This section shall not affect the right or ability of a licensed architect, land surveyor, or registered professional engineer to form joint ventures with licensed CONTRACTORs to render services within the scope of their respective practices. e) Unless one of the foregoing exceptions applies, a bid submitted to a public agency by a CONTRACTOR who is not licensed in accordance with this chapter shall be considered nonresponsive and shall be rejected by the public agency. Unless one of the foregoing exceptions applies, a local public agency shall, before awarding a contract or issuing a purchase order, verify that the CONTRACTOR was properly licensed when the CONTRACTOR submitted the bid. Notwithstanding any other provision of law, unless one of the foregoing exceptions applies, the registrar may issue a citation to any public officer or employee of a public entity who knowingly awards a contract or issues a purchase order to a CONTRACTOR who is not licensed pursuant to this chapter. The amount of civil penalties, appeal, and finality of such citations shall be subject to Sections 7028.7 to 28 7028.13, inclusive. Any contract awarded to, or any purchase order issued to, as CONTRACTOR who is not licensed pursuant to this chapter is void. f) Any compliance or noncompliance with subdivision (e) of this section, as added by Chapter 863 of the Statutes of 1989, shall not invalidate any contract or bid awarded by a public agency during which time that subdivision was in effect. g) A public employee or officer shall not be subject to a citation pursuant to this section if the public employee, officer, or employing agency made an inquiry to the board for the purposes of verifying the license status of any person or CONTRACTOR and the board failed to respond to the inquiry within three business days. For purposes of this section, a telephone response by the board shall be deemed sufficient.

Public Contract Code § 20103.5:

In all contracts subject to this part where federal funds are involved, no bid submitted shall be invalidated by the failure of the bidder to be licensed in accordance with the laws of this state.

However, at the time the contract is awarded, the CONTRACTOR shall be properly licensed in accordance with the laws of this state. The first payment for work or material under any contract shall not be made unless and until the Registrar of CONTRACTORs verifies to the AGENCY that the records of the Contractors’ State License Board indicate that the CONTRACTOR was properly licensed at the time the contract was awarded. Any bidder or CONTRACTOR not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractors’ State License Board. The AGENCY shall include a statement to that effect in the standard form of pre-qualification questionnaire and financial statement. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder.

CONTRACTOR’s License Number: _____________________________________________ License Expiration Date:____________________________
Authorized Signature:_____________________________________________ Date:_____________________________
29 NON-COLLUSION AFFIDAVIT
The undersigned declares:

I am the ___________________________ of _________________________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on the ___ day __________________, 20__ at ___________________________________, California.
____________________________________
CONTRACTOR’s Signer’s Name
____________________________________
CONTRACTOR’s Signer’s Title
____________________________________
CONTRACTOR’s Business Name
Contractor’s Business Address:
_________________________________________
Mailing Street Address
_________________________________________
City, State, Zip Code
__________________________
Telephone #
30 SECTION D – CONTRACT INFORMATION AND DOCUMENTS
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
Contract Information and Documents:
□ Contract Agreement
□ Payment Bond
□ Faithful Performance Bond
□ Maintenance Bond
□ Worker’s Compensation Insurance Certificate
□ Insurance Endorsement
31 AGREEMENT
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
THIS AGREEMENT (“AGREEMENT”) is made and entered into for the above-stated project this _____ day of__________________, 20__ (Council Action Date Here), BY AND BETWEEN the City of Sierra Madre, a municipal corporation, hereafter designated as “AGENCY”, and CONTRACTOR’S BUSINESS NAME, a ____________ (State) ___________ (corporation, partnership, limited liability company, or other business form), hereafter designated as “CONTRACTOR.”
WITNESSETH that AGENCY and CONTRACTOR have mutually agreed as follows:

ARTICLE I: Contract Documents
The contract documents for the SUPPLY AND INSTALLATION OF STATIONARY GROUND MOUNTED DIESEL GENERATOR, shall consist of the Notice Inviting Sealed Bids, Instructions To Bidders, Bid Proposal, Bid Schedule, Standard Specifications, Special Provisions, Technical Specifications and all referenced specifications, plans, details, standard drawings, and appendices; together with two signed copies of the AGREEMENT, two signed copies of required bonds; one copy of the insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable manner (collectively referred to herein as the “Contract Documents”). All of the provisions of the Contract Documents are made a part hereof as though fully set forth herein.

ARTICLE II: Scope of Work
For and in consideration of the payments and agreements to be made and performed by AGENCY, CONTRACTOR agrees to furnish all materials and equipment and perform all work required for the above-stated project, and to fulfill all other obligations as set forth in the aforesaid Contract Documents.

AGENCY hereby employs CONTRACTOR to provide the materials, do the work, and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices provided herein, and hereby contracts to pay the same at the time, in the manner, and upon the conditions set forth in this AGREEMENT.

In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to this AGREEMENT, CONTRACTOR offers and agrees to assign to the AGENCY all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (Section 16700, et seq.) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or 32 materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to CONTRACTOR, without further acknowledgment by the parties.

ARTICLE III: Compensation
A. CONTRACTOR agrees to receive and accept the prices set forth in the Bid Proposal and Bid Schedule as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. In no event shall the total compensation and costs payable to CONTRACTOR under this Agreement exceed the sum of $_________ CONTRACTOR agrees to perform all work based on time, as agreed upon with the AGENCY on the CONTRACTOR’S Equipment and Labor Rates, and materials as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder.] Such compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. Such unforeseen difficulties or obstructions includes any act of God, the elements, strike, walkout, or any other cause beyond CONTRACTOR’s reasonable control that occurs before AGENCY accepts the work as complete.

B. This AGREEMENT is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of CONTRACTORs by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to CONTRACTOR of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.

C. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with AGENCY, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to CONTRACTOR upon AGENCY’s confirmation of CONTRACTOR’S satisfactory completion of this AGREEMENT. At any time during the term of this AGREEMENT CONTRACTOR may, at its own expense, substitute securities for funds otherwise withheld as retention (or the retained percentage) in accordance with Public Contract Code § 22300.

D. This AGREEMENT is subject to the requirements of a skilled and trained workforce; CONTRACTOR and each of its subcontractors at every tier are required to employ a certain percentage of journeypersons to perform the work, in accordance with Public Contracts Code §§ 2600 – 2602
33 ARTICLE IV: Labor Code
AGENCY and CONTRACTOR acknowledge that this AGREEMENT is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and public agencies and agree to be bound by all the provisions thereof as though set forth fully herein. Full compensation for conforming to the requirements of the Labor Code and with other Federal, State and local laws related to labor, and rules, regulations and ordinances which apply to any work performed pursuant to this AGREEMENT is included in the price for all contract items of work involved.

This AGREEMENT is further subject to prevailing wage law, including, but not limited to, the following:

A. The CONTRACTOR shall pay the prevailing wage rates for all work performed under the AGREEMENT. When any craft or classification is omitted from the general prevailing wage determinations, the CONTRACTOR shall pay the wage rate of the craft or classification most closely related to the omitted classification. The CONTRACTOR shall forfeit as a penalty to AGENCY $200.00 or any greater penalty provided in the Labor Code for each Calendar Day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done under the AGREEMENT in violation of the provisions of the Labor Code whether such worker is employed in the execution of the work by CONTRACTOR or by any Subcontractor under CONTRACTOR. In addition, CONTRACTOR shall pay each worker the difference between such prevailing wage rates and the amount paid to each worker for each Calendar Day, or portion thereof, for which each worker was paid less than the prevailing wage rate.

B. CONTRACTOR shall comply with the provisions of Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that CONTRACTOR is responsible for compliance with Section 1777.5 by all of its subcontractors.

C. Pursuant to Labor Code § 1725.5, CONTRACTOR and any subcontractor must be registered with the California Department of Industrial Relations for any bid proposal submitted on or after March 1, 2015, and for any contract for public work entered into on or after April 1, 2015. Further, this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

D. Pursuant to Labor Code § 1776, CONTRACTOR and any subcontractor shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with this AGREEMENT. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Labor Code §§ 1811, and 1815 for any work performed by his or her employees on the public works project. The payroll records enumerated under subdivision (a) shall be certified and shall be available for inspection at all reasonable hours as required by Labor Code § 1776.

E. This AGREEMENT is further subject to 8-hour workday and wage and hour penalty law, including, but not limited to, Labor Code Sections 1810 and 1813, as follows:
34 CONTRACTOR shall strictly adhere to the provisions of the Labor Code regarding the 8-hour day and the 40-hour week, overtime, Saturday, Sunday and holiday work and nondiscrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex or sexual orientation, except as provided in Section 12940 of the Government Code. Pursuant to the provisions of the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by CONTRACTOR’s employees in excess of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight hours per day, or 40 hours during any one week, at not less than one and onehalf times the basic rate of pay. CONTRACTOR shall forfeit as a penalty to AGENCY $25.00 or any greater penalty set forth in the Labor Code for each worker employed in the execution of the work by CONTRACTOR or by any Subcontractor of CONTRACTOR, for each Calendar Day during which such worker is required or permitted to the work more than eight hours in one Calendar Day or more than 40 hours in any one calendar week in violation of the Labor Code.

F. This AGREEMENT is subject to Public Contract Code Section 6109: CONTRACTOR shall be prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Sections 1777.1 or 1777.7 of the Labor Code.

ARTICLE V: Work Site Conditions
A. In compliance with and pursuant to Government Code Section 4215, AGENCY shall assume the responsibility, as between the parties to this AGREEMENT, for the timely removal, relocation, or protection of existing main- or trunk-line utility facilities located on the site of any construction project that is a subject of this AGREEMENT, if such utilities are not identified by AGENCY in the plans and specifications made a part of the invitation for bids. The Contract Documents shall include provisions to compensate CONTRACTOR for the costs of locating, repairing damage not due to the failure of CONTRACTOR to exercise reasonable care, and removing or relocating such utility facilities not indicated in the plans and specifications with reasonable accuracy, and for equipment on the project necessarily idled during such work. CONTRACTOR shall not be assessed liquidated damages for delay in completion of the project, when such delay was caused by the failure of AGENCY or the owner of a utility to provide for removal or relocation of such utility facilities.

B. To the extent that the work requires trenches in excess of five feet (5’) and is estimated to cost more than $25,000, prior to any excavation, CONTRACTOR must provide the AGENCY, or a registered civil or structural engineer employed by the AGENCY to whom authority has been delegated to accept such plans, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer. Nothing in this section shall be deemed to allow the use of a shoring, sloping, or protective system less effective than that required by the Construction Safety Orders.

C. This AGREEMENT is further subject to Public Contract Code Section 7104 with regard to any trenches deeper than four feet (4’) involved in the proposed work as follows:
35 CONTRACTOR shall promptly, and before the following conditions are disturbed, notify AGENCY, in writing, of any:
(1) Material that CONTRACTOR believes may be hazardous waste, as defined in Section 25117 of the Health and Safety Code, which is required to be removed to a Class I, Class II, or Class III disposal site in accordance with existing law. (2) Subsurface or latent physical conditions at the site differing from those indicated by all available information provided prior to the deadline for submission of bids. (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.

AGENCY shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or involve hazardous waste, and cause a decrease or increase in CONTRACTOR’s cost of, or the time required for, performance of any part of the work, AGENCY shall issue a change order under the procedures described in this AGREEMENT.

In the event that a dispute arises between AGENCY and CONTRACTOR whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in CONTRACTOR’s cost of, or time required for, performance of any part of the work, CONTRACTOR shall not be excused from any scheduled completion date provided in the AGREEMENT, but shall proceed with all work to be performed under the AGREEMENT. CONTRACTOR shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties.

ARTICLE VI: Insurance
A. With respect to performance of work under this AGREEMENT, CONTRACTOR shall maintain, and shall require all of its subcontractors to maintain, insurance as required by Section E “Standard Specifications” of the Contract Documents.

B. This AGREEMENT is further subject to Workers’ Compensation obligations, including, but not limited to, California Labor Code Sections 1860 and 1861 as follows:

CONTRACTOR shall take out and maintain, during the life of this contract, Worker’s Compensation Insurance for all of CONTRACTOR’s employees employed at the site of improvement; and, if any work is sublet, CONTRACTOR shall require the subcontractor similarly to provide Worker’s Compensation Insurance for all of the latter’s employees, unless such employees are covered by the protection afforded by CONTRACTOR. CONTRACTOR and any of CONTRACTOR’s subcontractors shall be required to provide AGENCY with a written statement acknowledging its obligation to secure payment of Worker’s Compensation Insurance as required by Labor Code § 1861; to wit: ‘I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.’ If any class of employees engaged in work under this AGREEMENT at the site of the 36 Project is not protected under any Worker’s Compensation law, CONTRACTOR shall provide and shall cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected. CONTRACTOR shall indemnify and hold harmless AGENCY for any damage resulting from failure of either CONTRACTOR or any subcontractor to take out or maintain such insurance.

Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to AGENCY as additional insured. Further, the requirements for coverage and limits shall be the greater of (1) the maximum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured. Insurance provided by CONTRACTOR under this Contract shall not replace or substitute for CONTRACTOR’s indemnification obligations in Article VII.

CONTRACTOR’s insurance, including all endorsements, shall be primary to any coverage available to AGENCY. Any insurance or self-insurance maintained by AGENCY and/or its officers, employees, agents or volunteers, shall be excess of CONTRACTOR’s insurance and shall not contribute with it.

ARTICLE VII: Indemnification
To the fullest extent permitted by law, CONTRACTOR shall, at its sole cost and expense, fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their respective subsidiaries, affiliates, members, directors, officers, employees and agents (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with, resulting from or related to, any act, omission, fault or negligence of CONTRACTOR, CONTRACTOR’s Representative, or any of its officers, agents, employees, Subcontractors or Suppliers, or any person or organization directly or indirectly employed by any of them (Collectively, the “Indemnitors”), in connection with or relating to or claimed to be in connection with or relating to the work performed under this AGREEMENT. Indemnification includes, but is not limited to, all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses arising out of, in connection with, resulting from or related to changes to the natural environment or environmental harms caused in whole or in part by work performed under this AGREEMENT.

To the fullest extent permitted by law, CONTRACTOR shall, at its sole costs and expense, fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their representative subsidiaries, affiliates, members, director, officer, employees and agents, including parties that AGENCY contracts with (including other governmental agencies such as the California Department of Transportation) (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with, resulting from or related to, any act, omission, fault or negligence of any party, person, or organization that AGENCY contracts with, in connection with or relating to or claimed to be in connection with or relating to the work 37 performed under this AGREEMENT. Indemnification includes, but is not limited to, all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses arising out of, in connection with, resulting from or related to changes to the natural environment or environmental harms caused in whole or in part by work performed under this AGREEMENT.

If CONTRACTOR is a joint venture or partnership, each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of CONTRACTOR that are assumed under or arise out of this AGREEMENT. Each of such venturers or partners waives notice of the breach or non-performance of any undertaking or obligation of CONTRACTOR contained in, resulting from or assumed under this AGREEMENT, and the failure to give any such notice shall not affect or impair such venturer’s or partner’s joint and several liability hereunder.

AGENCY may request a deposit for defense costs from CONTRACTOR with respect to a claim.

If AGENCY requests a defense deposit, CONTRACTOR shall provide it within 15 days of the request.

ARTICLE VIII: Binding Effect
AGENCY and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto and to its partners, successors, assigns, and legal representatives in respect of all covenants, agreements, and obligations contained in the Contract Documents. This AGREEMENT is not assignable nor the performance of either party’s duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect.

ARTICLE IX: Dispute Resolution
A. All disputes arising out of this AGREEMENT are subject to a mandatory step-by-step claims submission and evaluation process as a precondition to legal action in accordance with Public Contracts Code § 9204.

B. Any court action arising out of this AGREEMENT shall be filed in the Los Angeles County Superior Court. Any alternative dispute resolution proceeding arising out of this AGREEMENT shall be heard in the County of Los Angeles.

C. AGENCY shall have full authority to compromise or otherwise settle any claim relating to this AGREEMENT or any part hereof at any time. AGENCY shall provide timely notification to CONTRACTOR of the receipt of any third-party claim relating to this AGREEMENT. AGENCY shall be entitled to recover its reasonable costs incurred in providing the notification required by this section.

D. This AGREEMENT is further subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by CONTRACTOR, for the response to such claims by the AGENCY, for a mandatory meet and confer conference upon the request of CONTRACTOR, for mandatory nonbinding mediation in the event litigation is commenced, and for mandatory judicial arbitration 38 upon the parties’ failure to resolve the dispute through mediation. This AGREEMENT hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

ARTICLE X: Independent CONTRACTOR
CONTRACTOR is and shall at all times remain as to AGENCY, a wholly independent CONTRACTOR. Neither AGENCY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR’s employees, except as herein set forth.

CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of AGENCY.

ARTICLE XI: Taxes
CONTRACTOR is responsible for paying all retail, sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this AGREEMENT. The CONTRACTOR is responsible for ascertaining and arranging to pay such taxes and duties. The prices established in this AGREEMENT shall include compensation for any taxes the CONTRACTOR is required to pay by laws and regulations in effect as of the execution of this AGREEMENT.

ARTICLE XII: Notices
All notices and communications shall be sent in writing to the parties at the following addresses:

AGENCY: CONTRACTOR:

Brian A Dickinson [INSERT CONTACT]
CITY OF SIERRA MADRE CONTRACTOR’S BUSINESS NAME
232 W. Sierra Madre Boulevard Mailing Address
Sierra Madre, CA 91024 City, State, Zip Code
ARTICLE XIII: Entire Agreement
This AGREEMENT supersedes any and all other agreements, either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this AGREEMENT acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statement or promise not contained in this AGREEMENT shall not be valid or binding.

Any modification of this AGREEMENT will be effective only if signed by the party to be charged.

The benefits and obligations of this AGREEMENT shall inure to and be binding upon the representatives, agents, partners, heirs, successors and assigns of the parties hereto. This AGREEMENT shall be construed pursuant to the laws of the State of California.

ARTICLE XIV: Authority to Contract
39 The signatories hereto represent that they are authorized to sign on behalf of the respective parties they represent and are competent to do so, and each of the parties hereto hereby irrevocably waives any and all rights to challenge signatures on these bases.

ARTICLE XV: General Provisions
A. All reports, documents or other written material (“written products” herein) developed by CONTRACTOR in the performance of this Agreement shall be and remain the property of AGENCY without restriction or limitation upon its use or dissemination by AGENCY.

CONTRACTOR may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by CONTRACTOR.

B. In the performance of this Agreement, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition or any other unlawful basis.

C. The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph at the head of which it appears, the section or paragraph hereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

D. The waiver by AGENCY or CONTRACTOR of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by AGENCY or CONTRACTOR unless in writing.

E. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise.

The exercise, the commencement of the exercise, or the forbearance of the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any of all of such other rights, powers or remedies.

F. CONTRACTOR shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to AGENCY under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to CONTRACTOR under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of AGENCY. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of 40 AGENCY or as part of any audit of AGENCY, for a period of three (3) years after final payment under the Agreement.
41 TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY”
City of Sierra Madre
Authorized Signatories:

Signature:

Printed:

Title:

Date:
“CONSULTANT”
[Name of Company or Individual]
Signature:

Printed:

Title:

Date:

Attest:

Signature:

Printed:

Title: City Clerk
Date:

Approved as to Form:

Signature:

Printed:

Title: City Attorney
Date:
( EXECUTE IN DUPLICATE )
42 CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
43 PAYMENT BOND
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
WHEREAS, the City of Sierra Madre, as AGENCY has awarded to CONTRACTOR’s Business Name, as CONTRACTOR, a contract for the above-stated project;
AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract, to secure the payment of claims of laborers, mechanics, material persons, and other persons as provided by law; NOW THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held and firmly bound unto AGENCY in the sum of [DESCRIBE IN WORDS; 100% OF TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR], ($XXX,XXX.XX) Dollars, which is one hundred percent (100%) of the total contract amount for the above-stated project, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION IS SUCH that if CONTRACTOR, its heirs, executors, administrators, successors, assigns or subcontractors, shall fail to pay any of the persons named in Civil Code Section 9100, or amounts due under the Unemployment Insurance Code with respect to work or labor withheld, and to pay over to the Employment Development Department from the wages of employees of the CONTRACTOR and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, that the surety or sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, SURETY will pay reasonable attorneys’ fees to the plaintiffs and AGENCY in an amount to be fixed by the court.

This bond shall inure to the benefit to any of the persons named in Civil Code Section 9100 as to give a right of action to such persons or their assigns in any suit brought upon this bond.

The SURETY hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or the specifications accompanying it shall in any manner affect SURETY’s obligations on this bond. The SURETY hereby waives notice of any such change, extension, alteration or addition and hereby waives the requirements of Section 2845 of the Civil Code as a condition precedent to any remedies AGENCY may have. (Continued on Next Page)
44 IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dates set forth below:

CONTRACTOR* CONTRACTOR’s Signer’s Name, Title _____________________________________ CONTRACTOR’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
Surety* Surety Signer’s Name / Title _____________________________________ Surety’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
*Provide CONTRACTOR and Surety name, address and telephone number and the name, title, address and telephone number for the respective authorized representatives. Power of Attorney and Notary Acknowledgement must be attached. Seals and dates of signing must also be included. ( EXECUTE IN DUPLICATE )
45 CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
46 FAITHFUL PERFORMANCE BOND
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS That CONTRACTOR’s Business Name, hereinafter referred to as “CONTRACTOR” as PRINCIPAL, and _____________________, a corporation duly organized and doing business under and by virtue of the laws of the State of California and duly licensed for the purpose of making, guaranteeing, or becoming sole surety upon bonds or undertakings as Surety, are held and firmly bound unto the CITY OF SIERRA MADRE, CALIFORNIA, hereinafter referred to as the “AGENCY” in the sum of ________________________________________________________________________________________ [DESCRIBE IN WORDS; 100% OF THE TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR], ($XXX,XXX.XX) Dollars, which is one hundred percent (100%) of the total contract amount for the above stated project; lawful money of the United States of America for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, assigns and successors, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas CONTRACTOR has been awarded and is about to enter into a Contract with AGENCY to perform all work required pursuant to the contract documents for the project entitled SUPPLY AND INSTALLATION OF STATIONARY GROUND MOUNTED DIESEL GENERATOR, CONTRACT which Contract is by this reference incorporated herein, and is required by AGENCY to give this Bond in connection with the execution of the Contract; NOW, THEREFORE, if CONTRACTOR and his or her Subcontractors shall well and truly do and perform all the covenants and obligations of the Contract on his or her part to be done and performed at the times and in the manner specified herein including compliance with all Contract specifications and quality requirements, then this obligation shall be null and void, otherwise it shall be and remain in full force and effect; PROVIDED, that any alterations in the work to be done, or in the material to be furnished, which may be made pursuant to the terms of the Contract, shall not in any way release CONTRACTOR or the Surety thereunder, nor shall any extensions of time granted under the provisions of the Contract release either CONTRACTOR or said Surety, and notice of such alterations of extensions of the Contract is hereby waived by said Surety.

In the event suit is brought upon this Bond by AGENCY and judgment is recovered, said Surety shall pay all costs incurred by AGENCY in such suit, including a reasonable attorney’s fee to be fixed by the Court. (Continued on Next Page)
47 IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dates set forth below:

CONTRACTOR* CONTRACTOR’s Signer’s Name, Title _____________________________________ CONTRACTOR’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
Surety* Surety Signer’s Name / Title _____________________________________ Surety’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
*Provide CONTRACTOR and Surety name, address and telephone number and the name, title, address and telephone number for the respective authorized representatives. Power of Attorney and Notary Acknowledgement must be attached. Seals and dates of signing must also be included. ( EXECUTE IN DUPLICATE )
48 CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
49 MAINTENANCE BOND
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS THAT WHEREAS, the City of Sierra Madre, as AGENCY has awarded to CONTRACTOR’s Business Name, as CONTRACTOR, a contract for the abovestated project.

AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract guaranteeing maintenance thereof;
NOW, THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held firmly bound unto AGENCY in the sum of __________________________________________________________ [DESCRIBE IN WORDS; 50% OF THE TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR], ($XXX,XXX.XX) Dollars, which is fifty percent (50%) of the total contract amount for the above-stated project to be paid to AGENCY, its successors and assigns, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if CONTRACTOR shall remedy without cost to AGENCY any defects which may develop during a period of one (1) year from the date of recordation of the Notice of Completion of the work performed under the contract, provided such defects are caused by defective or inferior materials or work, then this obligation shall be void; otherwise it shall be and remain in full force and effect. In case suit is brought upon this bond, SURETY will pay reasonable attorneys’ fees to the AGENCY in an amount to be fixed by the court.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dats set forth below:

CONTRACTOR* CONTRACTOR’s Signer’s Name, Title _____________________________________ CONTRACTOR’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
Surety* Surety Signer’s Name / Title _____________________________________ Surety’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
*Provide CONTRACTOR and Surety name, address and telephone number and the name, title, address and telephone number for the respective authorized representatives. Power of Attorney and Notary Acknowledgement must be attached. Seals and dates of signing must also be included. 50 ( EXECUTE IN DUPLICATE )
51 CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
52 WORKERS’ COMPENSATION INSURANCE CERTIFICATE
The CONTRACTOR shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Date: __________________ CONTRACTOR’s Business Name
By:____________________________________
(Signature)
____________________________________
(Title)
Attest:

By:____________________________________
(Signature)
____________________________________
(Title)
NOTE: See Section 5.4 Insurance of the Standard Specifications for insurance carrier rating requirements.
53 ENDORSEMENTS TO INSURANCE POLICY
Name of Insurance Company:_________________________________________________ Policy Number:___________________________________
Effective Date:______________________
The following endorsements are hereby incorporated by reference into the attached Certificate of Insurance as though fully set forth thereon:

1. The naming of an additional insured as herein provided shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured, and

2. The additional insured named herein shall not be held liable for any premium or expense of any nature on this policy or any extensions thereof, and

3. The additional insured named herein shall not by reason of being so named be considered a member of any mutual insurance company for any purpose whatsoever, and

4. The provisions of the policy will not be changed, suspended, canceled or otherwise terminated as to the interest of the additional insured named herein without first giving such additional insured twenty (20) days’ written notice.

5. Any other insurance held by the additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance, which is referred to by this certificate.

6. The company provided insurance for this certificate is a company licensed to do business in the State of California with rating of "A" or higher and a Financial Class VII or higher as established by A.M. Best, or higher rating established by Moody’s or Standard & Poor’s.

It is agreed that the City of Sierra Madre, its officers and employees, are included as Additional Insureds under the contracts of insurance for which the Certificate of Insurance is given.
_________________________________________
Authorized Insurance Agent
Date:____________________________________
54 SECTION E – STANDARD SPECIFICATIONS
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA

STANDARD SPECIFICATIONS
INCORPORATION OF GREENBOOK. The latest edition of the Standard Specifications for Public Works Construction (“SSPWC” or “Greenbook”) shall be incorporated by reference into these Standard Specifications as if fully replicated herein. These Standard Specification shall be supplemented, amended, or replaced by the Special Provision contained in Section F and G hereinbelow. To the extent that anything in the Special Provisions conflicts with the terms or requirements of the SSPWC, the Special Provisions shall control. 55 SECTION F – SPECIAL PROVISIONS – PART 1
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
SPECIAL PROVISIONS – PART 1. The following provisions supplement, amend, or replaced the requirements of the Standard Specifications for Public Works Construction (“SSPWC” or “Greenbook”). To the extent that anything in these Special Provisions conflicts with the terms or requirements of the SSPWC, these Special Provisions shall control.

SECTION 1 - GENERAL
1-1 TERMS. Unless otherwise stated, the words directed, required, permitted, ordered, instructed, designated, considered necessary, prescribed, approved, acceptable, satisfactory, or words of like meaning, refer to actions, expressions, and prerogatives of the Engineer. 1-2 DEFINITIONS
Acceptance – The AGENCY’s formal written acceptance of a project that has been completed in all respects in accordance with the plans and specifications and any modifications thereof.

AGENCY – The City of Sierra Madre.

Agent – Shall include persons and companies, other than the CONTRACTOR, retained by the City to perform design and construction services in relation to the Work.

Board – The City Council of the City of Sierra Madre.

City – The City of Sierra Madre, California, as the AGENCY and Owner.

City Council – City Council of the City of Sierra Madre, California.

Construction Manager – Persons and/or company retained by the City to perform construction management services.

Contract Documents – Including, but not limited to: the Contract, any Addendum (which pertain to the contract documents), Notice Inviting Bids, Instructions to Bidders; Bid (including documentation accompanying the Bid and any post-bid documentation submitted prior to the Notice of Award) when attached as an exhibit to the Contract, the Bonds, the general conditions, permits from other agencies, the Special Provisions, the Plans, Standard Plans, Standard Specifications, Reference Specifications, and all Modifications issued after the execution of the Contract.

Days – Days shall mean consecutive calendar’s days unless otherwise specified.

Design Engineer – Persons and/or company retained by the City to perform engineering design services.
56 Due Notice – A written notification, provided in due time, of a proposed action, where the contract requires such notification within a specified time (usually 48 hours or two working days) prior to the commencement of the contemplated action.

Engineer – The City Engineer of the City of Sierra Madre, or his/her authorized representative.

Geotechnical Engineer – Person licensed to practice Soils Engineering or Geotechnical Engineering pursuant to the laws of the State of California and retained by the AGENCY during construction.

Geotextile – Synthetic fiber used in civil engineering applications, serving the primary functions of separation and filtration.

House Sewer – A sewer, wholly within private property, proposed to connect any building to a house connection sewer.

Luminaire Arm – The structural member, bracket, or mast arm, which, mounted on the standard, supports the luminaire.

Owner – City of Sierra Madre, California.

Prompt – The briefest interval of time required for a considered reply, including time required for approval by a governing body.

Proposal – See Bid.

Reference Specifications – Those bulletins, standards, rules, methods of analysis or test, codes, and specifications of other agencies, engineering societies, or industrial associations referred to in the Contract Documents. These refer to the latest edition, including amendments in effect and published at the time of advertising the project or issuing the permit, unless specifically referred to by edition, volume, or date.

Standard Plans – “Standard Plans for Public Works Construction” or “SSPWC” – Latest edition of the Southern California Chapter of the American Public Works Association.

State Standard Specifications (“SSS”) – Standard Specifications prepared by the State of California, Business and Transportation Agency, Department of Transportation.

State Standard Plans (“SSP”) – Standard Plans prepared by State of California, Business and Transportation Agency, Department of Transportation.

Storm Drain – Any conduit and appurtenances intended for the reception and transfer of storm water.

Tonne – Also referred to as “metric ton” — Represents a unit of measure in the International System of Units equal to 1,000 kilograms.

Work – That which is proposed to be constructed or done under the Contract or permit, including the furnishing of all labor, materials, equipment, and services.

Working Days – Any days, except: (1) Saturdays, Sundays, legal holidays on which Sierra Madre City Hall is closed for business; (2) days when work is suspended by the Engineer for reasons unrelated to the performance of the CONTRACTOR, and provided in Subsection 6-6.1; and (3) days determined to be non-working in accordance with Section 6-3 “Time of Completion.”
57 1-3 ABBREVIATIONS
1-3.3 Institutions. Add the following:

These Standard Specifications incorporate by reference the list of commonly used institution terms in the edition of the “Standard Plans for Public Works Construction” (aka the Greenbook) with the following additions:

AGCA Associated General CONTRACTORs of America
APWA American Public Works Association
CRSI Concrete Reinforcing Steel Institute
CSI Construction Specifications Institute
NFPA National Fire Protection Association
SSS State of California Standard Specifications, latest edition, Department of Transportation
SSP State of California Standard Plans, latest edition, Department of Transportation.

SSPWC Standard Specifications for Public Works Construction 1-4 UNITS OF MEASURE
1-4.1 General. Add the following:

When U.S. Standard Measures are not included in parenthesis, then the SI units shall control. 1-7 AWARD AND EXECUTION OF CONTRACT. Add the following:
1-7.0 Investigation of Site Conditions. Prior to submittal of the bid, Bidders must visit the site of work and complete their own investigations to satisfy themselves as to the existing conditions affecting the work to be done under these specifications. If the bidder chooses not to visit the site or conduct investigations, he will, nevertheless, be charged with the knowledge of conditions which reasonable inspection and investigation would have disclosed.

After the project is awarded, the CONTRACTOR shall carefully study and compare the Contract Documents with each other and with information available to the CONTRACTOR and furnished by the Owner and shall immediately notify the Engineer of errors, inconsistencies or omissions discovered. If the CONTRACTOR performs any construction activity knowing it involves a recognized error, inconsistency or omission in the Contract Documents without such notice to the Engineer, the CONTRACTOR shall assume appropriate responsibility for such performance and may assume responsibility for the full costs for correction.

The CONTRACTOR shall make field measurements and verify field conditions and shall carefully compare such field measurements and conditions and other information known to the CONTRACTOR with the Contract Documents before commencing activities. Errors, inconsistencies, or omissions discovered shall be reported to the Engineer immediately. 58 When existing conditions are encountered which, in the opinion of the Engineer, require temporary suspension of work for design modifications or for other determinations to be made, the CONTRACTOR shall move to other areas of work until such determinations are made at no cost to the City. No additional compensation will be allowed by reason of such temporary suspension of work, or modifications to work, except as noted in Section 3 of these Standard Specifications (“Changes in Work”) for specific items of work not included in the bid. Appropriate extension of item for completion may be allowed where justification in the opinion of the Engineer. 1-7.1 General. Add the following:

The City reserves the right to reject any or all proposals.

The Contract will be awarded, if at all, to the lowest responsible and responsive Bidder determined as provided on the Proposal Form, whose proposal complies with all the requirements prescribed.

Such award, if made, will be made within the number of days stated in the proposal form. Refusal or failure to deliver the executed contract, bonds, or insurance in the form provided in the Contract and approved by the AGENCY’s attorney within the time provided herein shall be cause, at the AGENCY’s option, for the annulment of the award and forfeiture of the bid security. In such event, the AGENCY may successively award the Contract to the next lowest responsible and responsive Bidder until a properly executed Contract, bonds, and insurance is obtained, or it may at any time reject all remaining bids and proceed as provided by law. The refusal or failure of a successive lowest responsible and responsive Bidder to execute the Contract may, at the AGENCY’s option, result in an annulment of the award to that Bidder and the forfeiture of that Bidder’s bid security.

The periods of time specified above within which the award of the Contract may be made shall be subject to extension for such further period as may be agreed upon in writing between the AGENCY and the concerned Bidder.

The AGENCY reserves the right to waive any irregularities.

Within ten (10) calendar days after the date of the Notice of Award, the CONTRACTOR shall execute and return the following contract documents to the AGENCY:

Contract Agreement (in duplicate)
Faithful Performance Bond (in duplicate)
Maintenance Bond (in duplicate)
Payment Bond (in duplicate)
Public Liability and Property Damage Insurance Certificate (two original) Additionally Insured Endorsement
Workers’ Compensation Insurance Certificate (two original) A corporation to which an award is made may be required, before the Contract agreement is executed by the AGENCY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and that the officers signing the contract and bonds for the corporation have the authority to do so.
1-7.2 Contract Bonds. Add the following:

The PAYMENT BOND shall remain in force until thirty-five (35) calendar days after the date of recordation of the Notice of Completion. The FAITHFUL PERFORMANCE BOND shall remain 59 in force until the date of recordation of the Notice of Completion. The MAINTENANCE BOND shall remain in force until one (1) year after the date of recordation of the Notice of Completion.

All bonds must be accompanied by a Power of Attorney.

SECTION 2 - SCOPE OF THE WORK
2-1 WORK TO BE DONE. The City of Sierra Madre is requesting sealed bids from qualified firms and/or individuals for the removal of existing generator, demolition of existing pad and supply of one stationary ground mounted 150 kW diesel generator, construction of new pad per manufacturers recommended specifications This specification outlines the requirements for providing complete, certified, licensed, operable and tested stationary diesel engine generator. The stationary generator shall be sound attenuated with a self-contained fuel system and voltage changeable distribution. Equipment and materials shall be of current design and ready for delivery, connection and operation.

The engine shall be equipped with the necessary devices to meet EPA Tier 4 regulations for the operation of a portable diesel generator. In addition, the engine generator shall have been factory-tested to ensure reliable operation at rated power.

The generator supplier shall have available factory test results and factory published Service, Operation & Maintenance Manual for the engine-generator set. The engines shall be filled with crankcase lube oil and radiator coolant as recommended by the engine manufacturer and/or as specified herein.

The engine generator set shall have posted operating instructions near the control panel and operating devices. Warning placards shall be visible at locations of customer access to live voltage parts and other electrical connection points.

Bids must include FOB destination and include all charges and sales/service taxes.

Any plan or method of work suggested by the AGENCY or the Engineer to the CONTRACTOR but not specified or required, if adopted or followed by the CONTRACTOR in whole or in part, shall be used at the risk and responsibility of the CONTRACTOR; and the AGENCY and the Engineer shall assume no responsibility therefore and in no way be held liable for any defects in the work which may result from or be caused by use of such plan or method of work. 2-3 RIGHT-OF-WAY. Substitute the following:

Rights-of-way, easements, or rights-of-entry for the Work will be provided by the AGENCY.

Unless otherwise provided, the CONTRACTOR shall make arrangements, pay for, and assume all responsibility for acquiring, using, and disposing of additional work areas and facilities temporarily required. The CONTRACTOR shall fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their representative subsidiaries, affiliates, members, director, officer, employees and agents, including parties that AGENCY contracts with (including other governmental agencies such as the California Department of Transportation) (collectively, 60 the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with these actions.

When the CONTRACTOR arranges for additional work areas and facilities temporarily required by him/her, he/she shall provide the AGENCY with proof that the additional work areas and/or facilities have been left in a condition satisfactory to the owner(s) of said work areas and/or facilities prior to acceptance of the work.
2-5 CONTRACTOR’S EQUIPMENT AND FACILITIES.
2-5.1 General. Add the following:

The CONTRACTOR shall furnish and maintain in good condition all equipment and facilities as required for the proper execution and inspection of the Work. Such equipment and facilities shall meet all requirements of applicable ordinances and laws.

A noise level limit of 85 dba at a distance of fifty (50) feet shall apply to all construction equipment on or related to the job, whether owned by the CONTRACTOR or not. The use of excessively loud warning signals shall be avoided except in those cases where required for the protection of personnel.

The CONTRACTOR shall arrange and maintain a secure storage site for all equipment and materials. All equipment and unused materials shall be returned to this site at the end of each workday.

SECTION 3 - CONTROL OF THE WORK
3-3 SUBCONTRACTORS. Add the following:
3-3.1 General. Each Bidder shall comply with the Public Contract Code including Sections 4100 through 4113. The following excerpts or summaries of some of the requirements of this Chapter are included below for information:

The Bidder shall set for the in the Bid, as provided in 4104:
“(a) The name, and location of the place of business, the California contractor license number, and public works contractor registration number issued pursuant to Section 1725.5 of the Labor Code of each subcontractor who will perform work or labor or render service to the prime CONTRACTOR in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime CONTRACTOR, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime CONTRACTOR’s total bid, or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime CONTRACTOR’s total bid or ten thousand dollars ($10,000), whichever is greater.” “(b) The portion of the work which will be done by each such subcontractor under this act. The prime CONTRACTOR shall list only one subcontractor for each such portion as is defined by the prime CONTRACTOR in his bid.”
61 Subcontracting of more than one-half of one percent of the work for which no Subcontractor was designated in the original Bid will be allowed only in cases of public emergency or necessity and only after the Engineer makes a written finding of circumstances constituting public emergency or necessity.

The CONTRACTOR must obtain written consent of the City to substitute a Subcontractor designated in the original Bid, to permit any subcontract to be assigned or transferred, or to otherwise allow a subcontract to be performed by anyone other than the originally designated Subcontractor.

A violation of any of the above provisions will be considered a violation of the Contract, and the City may cancel the Contract and collect appropriate damages or assess the CONTRACTOR a penalty of not more than ten (10) percent of the subcontract involved.

If subcontracted work is not being performed in a satisfactory manner, the City will notify the CONTRACTOR of the need to take corrective action and the Engineer may report the facts to the City Council. Upon order by City Council and the CONTRACTOR’s receipt of written instructions from the Engineer, the Subcontractor shall immediately be removed from the Work and may not again be employed on the Work.
3-3.2 Additional Responsibility. The CONTRACTOR shall perform, with its own organization, Contract work amounting to at least 50 percent of the Contract Price except that any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted from the Contract Price before computing the amount required to be performed by the CONTRACTOR with its own organization. “Specialty Items” will be identified by the AGENCY in the Bid or Proposal. Where an entire item is subcontracted, the value of work subcontracted will be based on the Contract Unit Price. When a portion of an item is subcontracted, the value of work subcontracted will be based on the estimated percentage of the Contract Unit Price. This will be determined from information submitted by the CONTRACTOR, and subject to approval by the Engineer.
3-3.3 Status of Subcontractors. All persons engaged in the Work, including Subcontractors and their employees, will be considered employees of the CONTRACTOR. The CONTRACTOR will be held responsible for their work. The AGENCY will deal directly and solely with the CONTRACTOR and make all payments to the CONTRACTOR.
3-4 AUTHORITY OF BOARD AND THE ENGINEER. Substitute the following:

The Board has the final authority in all matters affecting the Work. Within the scope of the Contract, the Engineer has the authority to enforce compliance with the Plans and Specifications.

The CONTRACTOR shall promptly comply with instructions from the Engineer or an authorized representative.

The decision of the Engineer is final and binding on all questions relating to: quantities; acceptability of materials, equipment, or work; execution, progress or sequence of work; and interpretation of the Plans, Specifications, or other drawings. This shall be precedent to any payment under the Contract, unless otherwise ordered by the Board. 3-7 CONTRACT DOCUMENTS.
3-7.1 General. Add the following:
62 The CONTRACTOR shall ascertain the existence of any conditions affecting the cost of the Work through a reasonable examination of the Work site prior to submitting the Bid.

Existing improvements visible at the Work site, for which no specific disposition is made on the Plans, but which interfere with the completion of the Work, shall be removed and disposed of by the CONTRACTOR.

The CONTRACTOR shall, upon discovering any error or omission in the Plans or Specifications, immediately call it to the attention of the Engineer.

All final locations determined in the field, and any deviations from the Plans and Specification, shall be marked in red on the documents to show the as-built conditions. CONTRACTOR shall maintain a complete and accurate record of all changes of construction from that shown in these plans and specifications for the purpose of providing a basis for construction record drawings. No changes shall be made without prior written approval of the Engineer. Upon completion of the Project, CONTRACTOR shall deliver this record of all construction changes to the Engineer along with a letter which declares that other than these noted changes “the Project was constructed in conformance with the Contract Documents.” Final payment will not be made until this requirement is met.

As the figured dimensions shown on the drawings and in the specifications of the Contract may not in every case agree with scaled dimensions, the figured dimensions shall be followed in preference to the scaled dimensions, and drawings to a large scale shall be followed in preference to the drawings to a small scale. Should it appear that the work to be performed, or any related matter, are not sufficiently detailed or explained in the Contract documents, the CONTRACTOR shall apply to the Engineer for such further explanations as necessary, and shall conform to such further explanations provided by the Engineer as part of the Contract to the extent that it is consistent with the terms of the Contract.

Caution: The engineer preparing these plans will not be responsible or liable for unauthorized changes to or uses of these plans. All changes to the plans must be approved in writing by the Engineer.
(a) Records of Construction Changes / As-Builts. CONTRACTOR shall maintain a complete and accurate record of all changes of construction from that shown in these Plans and Specifications for the purpose of providing a basis for construction record drawings. No changes shall be made without prior written approval of the City Engineer.

Upon completion of the Project, CONTRACTOR shall deliver this record of all construction changes to the Engineer along with a letter which declares that other than these noted changes that Project was constructed in conformance with the Contract Documents.

Caution: The engineer preparing these Plans will not be responsible for, or liable for, unauthorized changes to or uses of these Plans. All changes to the Plans must be approved in writing by City Engineer.
3-7.2 Precedence of Contract Documents. Substitute the following:

If there is a conflict between any of the Contract Documents, the document highest in precedence shall control. The order of precedence, from highest to lowest, shall be as follows:
1) Permits issued by jurisdictional regulatory agencies. 63 2) Change Orders and/or Supplemental Agreements; whichever occurs last. 3) Contract/Agreement
4) Addenda.
5) Bid/Proposal.
6) Special Provisions.
7) Plans.
8) Notice Inviting Bids
9) Instructions to Bidders
10) Standard Plans.
11) Standard Specifications.
12) Reference Specifications.
3-8 SUBMITTALS.
[If additional Working Drawings are required that are not shown on Table 3-8.2, add the following Section 3-8.2]
3-8.2 Working Drawings. Add the following:

Working drawings are required in the following subsections in addition to those shown on Table 3-8.2:
[add table of additional working drawings, if applicable] Working drawings listed above as Items (List Items) shall be prepared by a Civil or Structural Engineer registered by the State of California.
[If additional Shop Drawings are required that are not shown on Table 3-8.2, add the following Section 3-8.3]
3-8.3 Shop Drawings. Add the following:

In addition to the requirements of Table 3-8.3, shop drawings shall be required as specified in these Special Provisions, Part 2 through Part __.
[The Greenbook specifies that the Engineer will provide surveying and construction staking. If the contractor is required to provide the construction staking, add the following Section 3-10 and related subsections]
3-10 SURVEYING. Substitute the following:
3-10.1 General. The CONTRACTOR will provide all necessary construction surveying, staking or markings for locating the limits of construction and shall comply with the provisions of 2-9 of these Standard Specifications. The CONTRACTOR shall bear all costs for restaking or marking.

Construction surveys shall be done only under the direction of the Engineer by a Registered (licensed) Land Surveyor or a Registered Civil Engineer authorized to practice land surveying within the state. The AGENCY will provide available record map information. The 64 CONTRACTOR is responsible for obtaining all necessary record maps, centerline ties and survey notes from Los Angeles County.

The CONTRACTOR and his surveyor shall provide the Engineer with a copy of the constructing staking field notes used to construct the improvements. In addition the CONTRACTOR shall also prove a plot of the improvements to be constructed based on the surveyor’s construction staking and markings prior to the installation of the improvements. The plot shall be the same scale as the improvement plans.
3-10.2 Permanent Survey Markers. The CONTRACTOR shall notify the Engineer, or the owner on a Private Contract, at least 7 days before starting work to allow for the preservation of survey monuments, lot stakes (tagged), and bench marks.

The CONTRACTOR shall protect existing survey monuments, if any exist within the work limits, during the entire project. Asphalt overlaying of existing survey monuments in the roadway will not be permitted. In the event a surveyed monument lies within an area to be cold planed, removed or reconstructed, the CONTRACTOR shall immediately notify the AGENCY’s representative and protect said monument until the monument is relocated.

The CONTRACTOR shall reestablish destroyed survey monuments at the CONTRACTOR’s expense.

The Engineer, or the owner at its cost, shall file a Corner Record Form referencing survey monuments subject to disturbance in the Office of the County Surveyor prior to the start of construction and also prior to the completion of construction for the replacement of survey monuments. The CONTRACTOR shall not disturb survey monuments, lot stakes (tagged), or bench marks without the consent of the Engineer or the owner on Private Contracts. The CONTRACTOR shall bear the expense of replacing any that may be disturbed without permission.

Replacement shall be done only under the direction of the Engineer by Registered (licensed) Licensed Land Surveyor or a Registered Civil Engineer authorized to practice land surveying within the state.

When a change is made in the finished elevation of the pavement of any roadway in which a permanent survey monument is located, the CONTRACTOR shall adjust the monument cover to the new grade within 7 days of finished paving unless otherwise specified. 3-10.3 Line and Grade. The CONTRACTOR shall be responsible for all survey and layout of work.

The line and grades for construction will be parallel to and offset from the position of the work.

From the established lines and grades, the CONTRACTOR shall extend the necessary lines and grades for construction of the work and shall be responsible for the correctness of same.

All work shall conform to the lines, elevations, and grades shown on the Plans.

Three consecutive points set on the same slope shall be used together so that any variation from a straight grade can be detected. Any such variation shall be reported to the Engineer. In the absence of such report, the CONTRACTOR shall be responsible for any error in the grade of the finished work.

Grades for underground conduits will be set at the surface of the ground. The CONTRACTOR shall transfer them to the bottom of the trench.
65 3-10.4 Survey Service. The Engineer will oversee surveying adequate for construction. The CONTRACTOR shall preserve construction survey stakes and marks for the duration of their usefulness. If any construction survey stakes are lost or disturbed and need to be replaced, such replacement shall be by the CONTRACTOR at his expense.

The CONTRACTOR shall notify the Engineer in writing at least 2 working days before survey services take place for the laying out of any portion of the Work. The CONTRACTOR shall dig all holes necessary for line and grade stakes.

Unless otherwise specified, stakes will be set and stationed by the CONTRACTOR for curbs, headers, sewers, storm drains, structures, and rough grade. A corresponding cut or fill to finished grade (or flowline) will be indicated on a grade sheet. 3-12 WORK SITE MAINTENANCE
3-12.1 General. Add the following:

The CONTRACTOR shall also abate dust nuisance by cleaning, sweeping and sprinkling with water, or other means as necessary. The use of water resulting in mud on public streets will not be permitted as a substitute for sweeping or other methods.

Materials and equipment shall be removed from the site as soon as they are no longer necessary.

Before the final inspection, the site shall be cleared of equipment, unused materials, and rubbish so as to present a satisfactory clean and neat appearance. All cleanup costs shall be included in the CONTRACTOR’s Bid.

Excess excavated material from catch basins or similar structures shall be removed from the site immediately. Sufficient material may remain for use as backfill if permitted by the Specifications.

Forms and form lumber shall be removed from the site as soon as practicable after stripping. 3-12.1.1 Vermin Control. Add the following:

At the time of acceptance, structures entirely constructed under the Contract shall be free of rodents, insects, vermin, and pests. Necessary extermination work shall be arranged and paid for by the CONTRACTOR as part of the Work within the Contract time, and shall be performed by a licensed exterminator in accordance with requirements of governing authorities. The CONTRACTOR shall be liable for injury to persons or property and responsible for the elimination of offensive odors resulting from extermination operations. 3-12.3 Noise Control.

None
3-12.6.3 Storm Water Pollution Prevention Plan (SWPPP). Add the following:

CONTRACTOR shall submit to the engineer a completed and signed SWPPP at the preconstruction conference. The plan may utilize the practices recommended in the latest edition of the California Storm Water Best Management Practices Handbook, available from California Stormwater Quality Association (CSQA), and online at http://www.cabmphandbooks.net/ . The plan shall be consistent with the construction General Permit, issued by the State Water Resources, Control Board, through submittal of the Notice of Intent (NOI).

If construction will occur between October 1 and April 15 (considered as the rainy season), a wet weather erosion control plan must be submitted. Additionally, Best Management Practices (BMPs) 66 implemented during the AGENCY’s rainy season shall include but not be limited to those appropriate for wet weather conditions.
(a) Storm Water Pollution Prevention Measures. All storm water pollution prevention measures shall be in accordance with the submitted SWPPP. In the event circumstances during the course of construction require changes to the original SWPPP, a revised plan shall be promptly submitted to the AGENCY’s representative in each instance. No responsibility shall accrue to the AGENCY as a result of the plan or as a result of knowledge of the plan. All work installed by the CONTRACTOR in connection with the SWPPP but not specified to become a permanent part of the project shall be removed and the site restored in so far as practical to its original condition prior to completion of construction or when directed by the AGENCY’s representative. (b) Storm Water Pollution Prevention – Measurement And Payment. Unless otherwise indicated in the Special Provisions, measurement and payment for Storm Water Pollution Prevention Measures, as described herein, shall be included in the items of Work requiring storm water pollution prevention measures as indicated in the project Special Provisions. Such payment shall be considered full compensation for all labor, materials, tools, and equipment for completion, and implementation and compliance with the SWPPP.
3-13 COMPLETION, ACCEPTANCE, AND WARRANTY.
3-13.1 Completion. Add the following:

The Work will be inspected by the Engineer for acceptance upon receipt of the CONTRACTOR’s written assertion that the Work has been completed.
3-13.3 Warranty. Add the following:

All work shall be warranted by the CONTRACTOR against defective workmanship and materials for a period of 1 year from the date the Work was completed. The CONTRACTOR shall replace or repair any such defective work in a manner satisfactory to the Engineer, after notice to do so from the Engineer, and within the time specified in the notice. If the CONTRACTOR fails to make such replacement or repairs within the time specified in the notice, the AGENCY may perform this work and the CONTRACTOR’s sureties shall be liable for the cost thereof.

SECTION 4 - CONTROL OF MATERIALS
4-1 GENERAL. Add the following:

Used or secondhand materials, parts, and equipment may be used only if permitted by the Specifications.

The CONTRACTOR and all subcontractors, suppliers, and vendors shall guarantee that the entire Work will meet all requirements of this Contract as to the quality of materials, equipment, and workmanship. The CONTRACTOR, at no cost to the AGENCY, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become evident within one year after the date of recordation of the Notice of Completion. Within this oneyear period, the CONTRACTOR shall also restore to full compliance with the requirements of this Contract any portion of the Work which is found not to meet those requirements. The CONTRACTOR shall defend, indemnify, and hold the AGENCY, its officers, agents, and 67 employees harmless from claims of any kind due to injuries or damages arising, directly or indirectly, from said defects or noncompliance.

The CONTRACTOR shall make all repairs, replacements, and restorations within thirty-five (35) days after the date of the Engineers’ written notice.

If, in the opinion of the Engineer, the defective work is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if, in the opinion of the Engineer, the removal of such work is impractical or will create conditions which are dangerous or undesirable, the AGENCY shall have the right and authority to retain such work instead of requiring it to be removed and reconstructed, but will make such deductions thereof in the payments due or to become due to the CONTRACTOR as the AGENCY may deem just and reasonable. 4-2 PROTECTION. Add the following:

The CONTRACTOR shall be responsible for the protection of public and private property adjacent to the Work and shall exercise due caution to avoid damage to such property.

The CONTRACTOR shall relocate, repair, replace or reestablish all existing improvements within the project limits (e.g., curbs, sidewalks, catch basins, catch basin screens, driveways, fences, walls, sprinkler systems, signs, utility installations, pavements, structures, survey monuments, landscaping, etc.) that are damaged or removed as a result of the CONTRACTOR’s operations or as required by the plans and specifications.

All existing improvements, either within the right-of-way or not, including irrigation lines that are damaged by actions of the CONTRACTOR, shall be restored by the CONTRACTOR to their original or better condition at the CONTRACTOR’s expense.

The CONTRACTOR shall mark, as approved by the Engineer, all survey monuments, manholes, valves, substructures, or other items that are visible on the surface and will be covered by his operations. This shall be completed prior to the start of that operation and approved by the Engineer.

Existing traffic striping, pavement markings, and curb markings shall also be considered as existing improvements and the CONTRACTOR shall repaint or replace, at the CONTRACTOR’s expense, such striping or markings (except for traffic striping and pavement markings within the limits of the Work) if damaged or if their reflectivity is reduced due to construction operations.

All restoration of existing improvements must occur within the construction completion date, unless directed otherwise by the City Engineer.

Maintenance of street and traffic signal systems that are damaged, temporarily removed or relocated shall be done in conformance with the Contract Documents.

Trees, lawns, and shrubbery that are not to be removed shall be protected from damage or injury.

If damaged or removed due to CONTRACTOR’s operations, they shall be restored or replaced in as nearly the original condition and location as is reasonably possible. Lawns shall be reseeded and covered with suitable mulch.

The CONTRACTOR shall give reasonable notice to occupants or owners of adjacent property to permit them to salvage or relocate plants, trees, fences, sprinklers, and other improvements, within the right-of-way which are designated for removal and would be destroyed because of the Work. 68 All costs to the CONTRACTOR for protecting, removing, restoring, relocating, repairing, replacing, or reestablishing existing improvements shall be the responsibility of the CONTRACTOR.
[For inspection of special items at the source, add the following to 4-3 INSPECTION Add the following:
4-3.1 General. Add the following:

The following special items of equipment are subject to inspection at the source:
[List specialty items here]
[For Testing of Materials that will be paid by the Agency, add the following to Section 4-4] 4-4 TESTING.

The AGENCY will bear the cost of testing the following material and/or workmanship:

None
CONTRACTOR shall be responsible for calling the Project Engineer for testing and inspection of the above items (48) hours in advance. Work not properly tested and inspected will be subject to rejection.
4-6 TRADE NAMES.

Along with information supplied by the CONTRACTOR regarding equivalency of the proposed item, the CONTRACTOR shall clearly identify all deviations from the specified item. Deviations discovered by the Engineer after acceptance of an “or equal” item which were not identified by the CONTRACTOR with his/her submittal shall be cause for rejection of the “or equal” item.

CONTRACTOR shall be due no additional compensation in time or money for acceptance or rejection of a proposed “or equal” item and subsequent replacement with the item specified.

CONTRACTOR shall pay cost to AGENCY for items requiring more than two submittals and analysis of any shop drawing which requires more than a general review of an “or equal” item.

Add the following Section 4-9:
4-9 CONSTRUCTION MATERIALS DISPUTE RESOLUTION (Soils, Rock Materials, Concrete, Mortar and Related Materials, Masonry Materials, Bituminous Materials, Rock Products, and Modified Asphalts). In the interest of safety and public value, whenever credible evidence arises to contradict the test values of materials, the AGENCY and the CONTRACTOR will initiate, an immediate and cooperative investigation. Test values of materials are results of the materials’ tests, as defined by these Specifications or by the special provisions, required to accept the Work. Credible evidence is process observations or test values gathered using industry accepted practices. A contradiction exists whenever work acceptance or performance becomes suspect. The investigation shall allow access to all test results, procedures, and facilities relevant to the disputed work and consider all available information and, when necessary, gather new and additional information to determine the validity, the cause, and if necessary, the remedy to the contradiction. If the cooperative investigation reaches any resolution mechanism acceptable to both the AGENCY and the CONTRACTOR, the contradiction shall be considered resolved and the cooperative investigation concluded.
69 Whenever the cooperative investigation is unable to reach resolution, the investigation may then either conclude without resolution or continue by written notification of one party to the other requesting the implementation of a resolution process by committee. The continuance of the investigation shall be contingent upon recipient’s agreement and acknowledged in writing within 3 calendar days after receiving a request. Without acknowledgement, the investigation shall conclude without resolution. The committee shall consist of three State of California Registered Civil Engineers. Within 7 calendar days after the written request notification, the AGENCY and the CONTRACTOR will each select one engineer. Within 14 calendar days of the written request notification, the two selected engineers will select a third engineer. The goal in selection of the third member is to complement the professional experience of the first two engineers. Should the two engineers fail to select the third engineer, the AGENCY and the CONTRACTOR shall each propose 2 engineers to be the third member within 21 calendar days after the written request notification. The first two engineers previously selected shall then select one of the court proposed engineers in a blind draw.

The committee shall be a continuance of the cooperative investigation and will re-consider all available information and if necessary, gather new and additional information to determine the validity, the cause, and if necessary, the remedy to the contradiction. The committee will focus upon the performance adequacy of the material(s) using standard engineering principles and practices and to ensure public value, the committee may provide engineering recommendations as necessary. Unless otherwise agreed, the committee will have 30 calendar days from its formation to complete their review and submit their findings. The final resolution of the committee shall be by majority opinion, in writing, stamped and signed. Should the final resolution not be unanimous, the dissenter may attach a written, stamped, and signed minority opinion.

Once started, the resolution process by committee shall continue to full conclusion unless:

1. Within 7 days of the formation of the committee, the AGENCY and the CONTRACTOR reach an acceptable resolution mechanism; or

2. Within 14 days of the formation of the committee, the initiating party withdraws its written notification and agrees to bear all investigative related costs thus far incurred; or

3. At any point by the mutual agreement of the AGENCY and the CONTRACTOR.

Unless otherwise agreed, the CONTRACTOR shall bear and maintain a record for all the investigative costs until resolution. Should the investigation discover assignable causes for the contradiction, the assignable party, the AGENCY or the CONTRACTOR, shall bear all costs associated with the investigation. Should assignable causes for the contradiction extended to both parties, the investigation will assign costs cooperatively with each party or when necessary, equally. Should the investigation substantiate a contradiction without assignable cause, the investigation will assign costs cooperatively with each party or when necessary, equally. Should the investigation be unable to substantiate a contradiction, the initiator of the investigation shall bear all investigative costs. All claim notification requirements of the contract pertaining to the contradiction shall be suspended until the investigation is concluded.

SECTION 5 - LEGAL RELATIONS AND RESPONSIBILITIES
70 5-2 SPECIAL NOTICES. Add the following:
5-2.1 Mandatory Notification Prior To Excavation. The CONTRACTOR’s attention is direct to Section 4215.5 through 4217 of the Government Code of the State of California. This requires that two (2) working days prior to commencing any excavation “Underground Service Alert of Southern California” (USA) (“Digalert”) shall be notified by phone, toll free 1-800-422-4133, or 811, for the assignment of an Inquiry Identification Number.

Construction CONTRACTOR shall contact all utility companies at least five (5) working days prior to commencing work and shall verify the location of any known utilities and determine whether or not a representative of each company will be present during excavation.

The known public utilities contacts are:

City of Sierra Madre, Public Works Inspector (626) 355-7135 The CONTRACTOR shall coordinate construction with public utility relocation activities.

The existing subsurface utilities shown have been indicated, based on the best available record information. However, to avoid or resolve any interference problems between these existing utilities and the proposed work, the CONTRACTOR shall field verify the vertical and horizontal locations of all utilities, such as water lines and water services, electronic conduits, telephone and television cable, storm drain facilities, and all other facilities and obstructions prior to beginning any excavations. If conflicts exist, revised grades and/or alignments may be established, if required. Such field verification shall require exposing these utilities prior to the start of construction.

Special reference is hereby made to Section 4-2, “Protection,” of the Standard Specifications with respect to the protection, repair, and replacement of existing subsurface utilities.

Additionally, the CONTRACTOR shall also notify the following local entities of his/her schedule fourteen (14) days prior to commencing work, including local refuse collectors, street sweepers, the Post Office, Public Schools, and Bus Companies:
[Add the affected entities and/or representatives and phone numbers, such as Waste Management, Post Office, Schools, Transportation Agencies, Street Sweeping, etc.] No excavation shall commence unless the CONTRACTOR has obtained the USA Inquiry Identification Number.
5-1.2 Accuracy of Utilities Information. The locations of known existing major utilities, whether above ground or underground, are indicated on the plans. Information and data reflected in the Contract Documents with respect to underground and above ground utilities at or contiguous to the site is based upon information and data furnished to the City and the Engineer by the owners of such utilities, and the City does not assume responsibility for the accuracy or completeness thereof. The CONTRACTOR shall take all possible precautions for the protection of unforeseen utility lines to provide for uninterrupted service and to provide such special protection as may be necessary.

The CONTRACTOR shall be responsible for determining the location and depth of all underground facilities, including service connections, which may affect or be affected by his/her operations, and he/she shall include the cost to pothole all utilities within the limits of work in his/her bid. If an existing utility line, which has been marked by Underground Service Alert or is 71 shown on the plans, is damaged by the CONTRACTOR, the CONTRACTOR shall repair the line and bear the cost thereof.

CONTRACTOR shall be aware that electrical conduits between street and traffic lights may exist beneath pavement and/or sidewalk in areas where such lights are in place and that said conduits are not shown on these plans.

In the event that the CONTRACTOR damages any existing utility lines that are not shown, shown incorrectly or the locations of which are not made known to the CONTRACTOR prior to excavation, a telephone call and written report shall be made immediately to the Utility owner, the Engineer, and to the City. If directed by the City, the CONTRACTOR shall make repairs under the provisions for changes and extra work contained in 2-7 CHANGES INITIATED BY THE AGENCY of the Standard Specifications.
5-4 INSURANCE.
5-4.1 General. Add The following:

CONTRACTOR and AGENCY agree that AGENCY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys fees, litigation costs, defense costs, court costs or any other cost arising out of or in any way related to the performance of this Agreement, which includes but is not limited to, contracts with other governmental agencies such as the California Department of Transportation, which are necessary for the AGENCY to enact this Agreement or from contracts with other parties or governmental agencies, which are necessary for the AGENCY to enact this Agreement.

CONTRACTOR acknowledges that its obligation pursuant to this section extends to liability attributable to AGENCY, if that liability is less than the sole fault of AGENCY. CONTRACTOR has no obligation under this Agreement for liability proven in a court of competent jurisdiction or by written agreement between the parties to be the sole fault of AGENCY.

The obligations of CONTRACTOR under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to AGENCY, its employees, agents and officials.

CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those as set forth here in this section from each and every subcontractor, sub-tier CONTRACTOR or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance or subject matter of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations from others as required here, CONTRACTOR agrees to be fully responsible according to the terms of this section.

Failure of AGENCY to monitor compliance with these requirements imposes no additional obligations on AGENCY and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend AGENCY as set forth herein is binding on the successors, assigns or heirs of CONTRACTOR and shall survive the termination of this Agreement or this section.

CONTRACTOR agrees to provide insurance in accordance with the requirements as set forth here.

If CONTRACTOR uses existing coverage to comply with these requirements and that coverage 72 does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement, or endorse the existing coverage to do so. The following coverages will be provided by CONTRACTOR and maintained on behalf of AGENCY and in accordance with the requirements set forth herein.

SECTION 6 - PROSECUTION AND PROGRESS OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK. Add the following:
6-1.3 Pre-Construction Meeting and Submittal. A pre-construction meeting will be conducted by the City prior to commencement of construction at a time and place designated by the City.

Those attending the meeting shall include, but not be limited to, the following:
a. The CONTRACTORs representative(s)
b. Sub-CONTRACTORs representative(s), if needed
c. City of Sierra Madre Director of Public Works
d. The Design Engineers
e. The Construction Engineers
f. The affected utility companies’ representatives
g. City of Sierra Madre Public Works Inspectors
h. Caltrans’ inspector and/or representative(s)
One week prior to this meeting the CONTRACTOR shall submit the following:

1. Construction Schedule

2. Traffic Control Plan

3. Emergency Contact List

4. List of Subcontractors

5. Storm Water Pollution Prevention Plan (SWPPP)
6-1.4 Emergency Contact List. The CONTRACTOR shall provide the following information in writing and submit it with the signed contract, contract bonds and certificates of insurance. Failure to comply may result in delays in the processing of the contract documents.

1. Name of authorized representative at the job site.

2. Address and telephone number where the above person can be reached 24 hours a day.

3. Address of the nearest office of the CONTRACTOR, if any, and the name and telephone number of a person at that office who is familiar with the project.

4. Address and telephone number of the CONTRACTOR’s main office and the name and telephone number of the person at that office familiar with the project. 6-2 PROSECUTION OF WORK. Add the following:
73 As soon as possible under the provisions of the Specifications, the CONTRACTOR shall backfill all excavations and restore to usefulness all improvements existing prior to the start of the Work.

The CONTRACTOR shall submit monthly progress reports to the Engineer by the tenth day of each month. The report shall include an updated construction schedule. Any deviations from the original schedule shall be explained.
6-2.1 Traffic and Access. The CONTRACTOR’s operations shall cause no unnecessary inconvenience. The access rights of the public shall be considered at all times. Unless otherwise authorized, traffic shall be permitted to pass through the Work, or an approved detour shall be provided.

Safe and adequate pedestrian and vehicular access shall be provided and maintained to: fire hydrants; commercial and industrial establishments; churches, schools and parking lots; service stations and motels; hospitals; police and fire stations; and establishments of similar nature. Access to these facilities shall be continuous and unobstructed unless otherwise approved by the Engineer.

Safe and adequate pedestrian zones and public transportation stops, as well as pedestrian crossings of the Work at intervals not exceeding 90 m (300 fee), shall be maintained unless otherwise approved by the Engineer.

Vehicular access to residential driveways shall be maintained to the property lien except when necessary construction precludes such access for reasonable periods of time. If backfill has been completed to the extent that safe access may be provided, and the street is opened to local traffic, the CONTRACTOR shall immediately clear the street and driveways and provide and maintain access.

The CONTRACTOR shall cooperate with the various parties involved in the delivery of mail and the collection and removal of trash and garbage to maintain existing schedules for these services.

Grading operations, roadway excavation and fill construction shall be conducted by the CONTRACTOR in a manner to provide a reasonably satisfactory surface for traffic. When rough grading is completed, the roadbed surface shall be brought to a smooth, even condition satisfactory for traffic.

Unless otherwise authorized, work shall be performed in only one-half of the roadway at one time.

One half shall be kept open and unobstructed until the opposite side is ready for use. If one-half a street only is being improved, the other half shall be conditioned and maintained as a detour.

The CONTRACTOR will be required to maintain at least one lane of traffic in each direction through the project area at all times in a manner satisfactory to the Engineer in the form of an engineered traffic control plan. The engineered traffic control plans must be signed by a California registered civil and/or traffic engineer. The plan is a required submittal for review one week prior to the pre-construction meeting.

If traffic control on the project shall be implemented by a sub-contractor, such subcontractor must specialize in Traffic Control and be approved by the City Engineer.

The CONTRACTOR shall include in its Bid all costs for the above requirements. 6-2.1.1 Notification to the Public. Affected properties will be determined by the Engineer and are, in general, those properties that fall within 500 feet of the limits of the work. CONTRACTOR shall remain aware of all adjacent property owners and take all steps necessary to minimize 74 construction impacts and disturbances to all affected property owners. The CONTRACTOR is required to distribute the approved public notice to property owners one week prior to roadway construction. CONTRACTOR shall be responsible for all costs associated with these tasks and responsibilities in the various contract bid items.

The CONTRACTOR is required to notify the City by e-mail that public notices have been distributed. The e-mail shall be addressed to the City representative(s) designated during the preconstruction meeting. The e-mail shall be sent to the City no later than 8 a.m. on the day following distribution of the notices. The e-mail notification to the City shall contain a map showing the limits of distribution and the dates and times distributed. A separate e-mail shall be sent for each distribution. The City will use the information on the e-mails to verify that the distribution has been performed. If the distribution is not verified by the City, the City will e-mail to the CONTRACTOR’s representative the locations which must be redistributed with the new information. The CONTRACTOR shall not perform work in the distribution area without e-mail notification of verification by the City of the distribution.

The CONTRACTOR shall submit a sample of a public notice for review and approval by the Engineer. The CONTRACTOR shall provide changes as directed by the City representative and submit final draft for approval.

The CONTRACTOR shall furnish and place “No Parking” signs, 12”x18” minimum size, approved by the Engineer, along the street in front of every residence and/or business affected by the work, two (2) working days in advance of any work. In rural areas, the signs shall be placed at a spacing not exceeding 400 feet. The signs shall include the day and time during which parking is prohibited. Parking restrictions shall be limited to the intervals between 8 a.m. to 5 p.m. to allow parking during the night. The CONTRACTOR shall remove these signs immediately when they are no longer needed.

If the work is delayed or rescheduled for any reason after placement of “No Parking” signs, the CONTRACTOR shall re-date the signs affected and re-notify the residents and businesses of the change via a new “door-knob” notice. If the work is delayed more than five days, the CONTRACTOR shall remove the signs and place re-dated signs two (2) days in advance of the work.
6-2.1.2 Notification to the Public Agencies. The CONTRACTOR shall notify the following Agencies 48 hours prior to working in the area within the City of Sierra Madre unless otherwise noted:

City of Sierra Madre Public Works (626) 355-7135
City of Sierra Madre Police Department (626) 355-1414
City of Sierra Madre Fire Department (626) 355-3611
6-2.1.3 Parking Restrictions and Posting for Tow Away. No Parking signs, posted by the CONTRACTOR, shall be of heavy card stock and not less than 1.75 square feet of surface area on the face. Background color shall be white and letters shall be printed in red water resistant ink except day, date, and time of restriction may be printed in black water resistant ink. The signs shall be printed with the words “Tow Away” and “No Parking” with a character height of not less than

2.75 inches and a stroke width of not less than 0.5 inches. The day, dated, and time of the particular 75 restriction shall be printed or attached below the above-mentioned wording in characters of not less than 2.0 inches in height and 0.4 inches in stroke width. The day of the week shall be written out or properly abbreviated with three to four letters; date or dates or restriction shall be listed completely; the beginning and ending times shall be clearly listed on the sign.

Signs shall be mounted such that the wording “No Parking” are at an elevation at least three feet above the adjacent flowline. Signs may be tied with string to trees and power poles, taped to existing sign poles, or mounted to stakes or barricades as provided by the CONTRACTOR. The signs shall be placed as needed to control the parking of cars within the construction zone; signs shall be placed at intervals of 75 feet or less along each side of the roadway.

Signs shall be posted and maintained by the CONTRACTOR for a period of 72 hours prior to the restrictions becoming effective. The CONTRACTOR may only post parking restrictions that are effective for the duration of the Work. Upon completion of the Work, the CONTRACTOR shall promptly and completely remove and dispose all signs, stakes, and barricades. The CONTRACTOR shall promptly reset or replace all damaged or defective signs.

The CONTRACTOR shall be fully responsible for the adequate removal of all parked cars. The CONTRACTOR shall coordinate the removal of all vehicles with the Sheriff Department. The CONTRACTOR shall notify the Sheriff Communications Center upon posting of the parking restrictions for a particular street. For removal of parked vehicles, the CONTRACTOR shall notify the Sheriff Communications Center not less than two hours prior to the needed removal, stating the address nearest the parked vehicle, make, model, color and license number. The City shall not be responsible for any delay or additional costs associated with the removal of parked cars that obstruct the construction operation.

If a vehicle owner successfully contests a towing citation in court, and their citation is dismissed for causes related to the CONTRACTOR’s failure to perform the requirements of this section, the CONTRACTOR shall reimburse the City for the cost of any claims associated with the towing citation.

DEVIATIONS FROM THE REQUIREMENTS OF THIS SUBSECTION WILL BE PERMITTED ONLY ON PRIOR CONSENT OF THE ENGINEER.
6-2.1.4 Storage of Equipment and Materials in Public Streets. Construction materials shall not be stored in streets, roads, or highways for more than 5 days after unloading. All materials or equipment not installed or used in construction within 5 days after unloading shall be stored elsewhere by the CONTRACTOR at its expense unless authorized additional storage time.

Construction equipment shall not be stored at the Work site before its actual use on the Work nor for more than 5 days after it is no longer needed. Time necessary for repair or assembly of equipment may be authorized by the Engineer.

Excavated material, except that which is to be used as backfill in the adjacent trench, shall not be stored in public streets unless otherwise permitted. After placing backfill, all excess material shall be removed immediately from the site.
6-2.1.5 Street Closures, Detours, Barricades. The CONTRACTOR shall comply with all applicable State, County and City requirements for closure of streets. The CONTRACTOR shall provide barriers, guards, lights, signs, temporary bridges, flag persons, and watchpersons. The CONTRACTOR shall be responsible for compliance with additional public safety requirements 76 which may arise. The CONTRACTOR shall furnish and install signs and warning devices and promptly remove them upon completion of the Work.

At least 48 hours in advance of closing, partially closing or reopening, any street, alley, or other public thoroughfare, the CONTRACTOR shall notify the Police, Fire, Traffic and Engineering Departments, and comply with their requirements. Deviations must first be approved in writing by the Engineer.

The CONTRACTOR shall secure approval, in advance, from authorities concerned for the use of any bridges proposed by it for public use. Temporary bridges shall be clearly posted as to load limit, with signs and posting conforming to current requirements covering “signs” as set forth in the Traffic Manual published by the California Department of Transportation. This manual shall also apply to the street closures, barricades, detours, lights, and other safety devices required.

All traffic control barricades, signs and devices used by the CONTRACTOR shall, as a minimum, conform to the latest edition of the “California Manual on Uniform Traffic Controls Devices” (“MUTCD”). Channelization devices shall be spaced no greater than fifty (50) feet apart. The CONTRACTOR shall take additional precautions as he/she may find necessary under the circumstances.

Should the CONTRACTOR fail to provide adequate traffic control or safety barricades, and in the event a responsible individual cannot be located or refuses to perform, the AGENCY will at its option place needed devices or engage a private firm to place and maintain said barricades, which will be charged to the CONTRACTOR directly.

Full street closures will not be allowed without City Council approval.

All costs involved in the CONTRACTOR’S prosecution of the Work shall be included in the Bid. 6-2.2 Daily Reports. The CONTRACTOR shall complete a Daily Report indicating manpower, work performed, major equipment used and on standby (itemized separately), subcontractors, and similar items involved in the performance of the Work. The Daily Report shall be completed on forms prepared by the CONTRACTOR and acceptable to the Engineer and shall be submitted to the City Inspector weekly.
6-3 TIME OF COMPLETION
6-3.1 General. Add the following:

The CONTRACTOR shall complete the Work within the number of Working days specified in B1.03 of Section B - Instructions to Bidders after the Notice to Proceed.

Add the following:
6-3.3 Working Day. A working day is any day within the period between the start of the Contract time as defined in 6-1.2 and the date provided for completion, or upon field acceptance by the Engineer for all work provided for in the Contract, whichever occurs first, other than:

1. Saturday,

2. Sunday,

3. any day designated as a holiday by the AGENCY,
77 4. any other day designated as a holiday in a Master Labor Agreement entered into by the CONTRACTOR or on behalf of the CONTRACTOR as an eligible member of a CONTRACTOR association,

5. any day the CONTRACTOR is prevented from working at the beginning of the workday for cause as defined in 6-4.1,

6. any day the CONTRACTOR is prevented from working during the first 5 hours with at least 60 percent of the normal work force for cause as defined in 6-4.1.

The CONTRACTOR’s activities involving work which requires street closure, detours, and barricades shall be confined to the hours between 7:30 a.m. and 4:00 p.m. Monday through Friday.

In addition, the CONTRACTOR shall not perform any Work on Saturday, Sunday, or on AGENCY-designated holidays. AGENCY-designated holidays are listed in TABLE 1 – AGENCY-DESIGNATED HOLIDAYS below. Deviation from these hours will be permitted upon approval of the Engineer, except in emergencies involving immediate hazard to persons or property.

Deviations from these hours will not be permitted without the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the CONTRACTOR. Service fees will be calculated at overtime rates including benefits, overhead, and travel time; and will be deducted from the amounts due the CONTRACTOR.

Failure of the CONTRACTOR to adhere to working day requirements will result in damages being sustained by the City. Such damages are, and will continue to be, impracticable and extremely difficult to determine.

TABLE 1 – AGENCY-DESIGNATED HOLIDAYS
New Year’s Day
Martin Luther King, Jr. Day
President’s Day
Memorial Day
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
78 6-3.4 Restrictions on closure of traffic lanes:

No contractual work shall be performed in the public Right-of-Way during the first week of school unless approved by the City Engineer.

A. All traffic lanes shall be open for public use on the days and at the times specified below, unless approved otherwise by the City Engineer:

1. Saturdays, Sundays and AGENCY designated holidays: from 12:01 a.m. to 11:59 p.m.

2. Fridays and any days preceding an AGENCY designated holiday: from 3:00 p.m. to 11:59 p.m.

3. [List other days, if needed]

4. Non-construction hours: all hours when the CONTRACTOR’s employees are not physically present at the construction site actively performing contract work.

B. On those days and hours when closure of traffic lanes is not prohibited under the provisions of the preceding subparagraph A, no more than one travel lane may be closed at any time during construction hours. During any lane closure, Type II flashing arrow boards shall be used in accordance with the 2012 California MUTCD.

C. Traffic signals shall not be placed in flash operation during the hours that traffic lanes must be kept open as defined in Paragraph A. Under no circumstances shall traffic signal be placed in flash operation without prior approval from the Project Engineer. Traffic signal will be only placed in flash operation by City personnel.

CONTRACTOR shall contact the Project Engineer at least two (2) working days in advance to coordinate traffic signal service.
6-4 DELAYS AND EXTENSIONS OF TIME.
6-4.4 Written Notice and Report. Add the following:

Whenever the CONTRACTOR foresees any delay in the prosecution of the work, and in any event immediately upon the occurrence of any delay which the CONTRACTOR regards as unavoidable, he/she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause so that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if prevention is not possible, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues, and to what extent it will delay the prosecution and completion of the work. It will be concluded that any and all delays which have occurred in the prosecution and completion of the work have been avoidable delays, except such delays as shall have been called to the attention of the Engineer at the time of their occurrence and found by him/her to have been unavoidable. The CONTRACTOR shall make no claims for any delay not called to the attention of the Engineer at the time of its occurrence as an unavoidable delay.
6-7 TERMINATION OF THE CONTRACT FOR DEFAULT.
6-7.1 General. Add The following:
79 If the CONTRACTOR fails to begin delivery of material and equipment, to commence the Work within the time specified, to maintain the rate of delivery of material, to execute the Work in the manner and at such locations as specified, or fails to maintain the Work schedule which will insure the AGENCY’s interest, or, if the CONTRACTOR is not carrying out the intent of the Contract, the AGENCY may serve written notice upon the CONTRACTOR and the Surety on its Faithful Performance Bond demanding satisfactory compliance with the Contract. 6-9 LIQUIDATED DAMAGES. Add the following:

The CONTRACTOR agrees to forfeit and pay the AGENCY the amount of Five Hundred Dollars ($500.00) per day for each and every day of unauthorized delay beyond the completion date, which shall be deducted from any monies due the CONTRACTOR. This payment shall be considered liquidated damages. CONTRACTOR agrees that such liquidated damages are reasonable under the circumstances existing at the time of execution of the contract, that such liquidated damages are to compensate AGENCY for losses that are difficult to measure and that such damages are not a penalty.

The AGENCY’s agreement to waive a specific time provision or to extend the time for performance shall not constitute a waiver of any other time provision contained in the Contract Documents.

Failure of the CONTRACTOR to complete performance promptly within the additional time authorized in a waiver or extension of time agreement shall constitute a material breach of this Contract entitling the AGENCY to terminate this agreement.

SECTION 7 - MEASUREMENT AND PAYMENT
7-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK.
7-1.1 General. Add the following:

The planimeter shall be considered an instrument of precision adapted to measurement of all areas. 7-3 PAYMENT
7-3.1 General. Add the following:

The quantities listed in the Bid schedule will not govern final payment. Payment to the CONTRACTOR will be made only for actual quantities of Contract items constructed in accordance with the Plans and Specifications. Upon completion of construction, if the actual quantities show either an increase or decrease from the quantities given the Bid schedule, the Contract Unit Prices will prevail subject to the provisions of 7-3.5.1.

At the expiration of 35 calendar days from the date of acceptance of the Work by the board, or as prescribed by law, the amount deducted from the final estimate and retained by the AGENCY will be paid to the CONTRACTOR except such amounts as are required by law to be withheld by properly executed and filed notices to stop payment, or as may be authorized by the Contract to be further retained.
7-3.2 Partial and Final Payment. Add the following:

From each progress estimate, 10 percent will be deducted and retained by the AGENCY, and the remainder less the amount of all previous payments will be paid. After 50 percent of the Work has 80 been completed and if progress on the Work is satisfactory, the deduction to be made from remaining progress estimates and from the final estimate may be limited to $500 or 10 percent of the first half of total Contract amount, whichever is greater.

The closure date for period progress payments will be the twenty-fifth day of each month.

Authorization to pay is commonly received on the second Wednesday of the following month. The AGENCY requires four to six weeks to review all progress payments, issue payment checks, present progress payment to Council for approval, and release payment to CONTRACTOR.

However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents. In addition, the final progress payment will not be released until the CONTRACTOR returns the control set of plans and specifications showing the as-built conditions.

The full five (5) percent retention will be deducted from all payments. The final retention will be authorized for payment thirty-five (35) days after the date of recordation of the Notice of Completion.
7-3.6 Stipulated Unit Prices. Add the following:

Stipulated Unit Prices are unit prices established by the AGENCY in the Contract Documents. 7-4 PAYMENT FOR EXTRA WORK.
7-4.1 General. Add The following:

New or unforeseen work will be classified as “extra work” when the Engineer determines that it is not covered by the Contract Unit Prices or stipulated unit prices. 7-4.2 Basis for Establishing Costs.

7.4.2.4 Other Items. Add the following:

Invoices covering all such items in detail shall be submitted with the request for payment. 7-5 PAYMENT FOR CHANGES REQUESTED BY THE CONTRACTOR. Add the following:

Changes in the Plans and Specifications, requested in writing by the CONTRACTOR, which do not materially affect the Work, and which are not detrimental to the Work or to the interests of the AGENCY, may be granted by the Engineer. Nothing herein shall be construed as granting a right to the CONTRACTOR to demand acceptance of such changes.

SECTION 8 - FACILITIES FOR AGENCY PERSONNEL
8-6 BASIS OF PAYMENT. Substitute the following:

All costs incurred in furnishing, maintaining, servicing, and removing field officers, laboratories, or bathhouse facilities required at the project site shall be included in the bid item for furnishing such facilities. If such facilities are required by the Plans or Specifications and no bid item is provided in the proposal, the costs shall in included in other items for which bids are entered. Such costs incurred in connection with offices and laboratories at plants shall be borne by the plant owners.

The first progress payment will not be approved until all facilities are in place and fully comply with the Contract Documents.
81 (End of Section)
82 SECTION G – SPECIAL PROVISIONS – PART 2 THROUGH 6
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
The following Special Provisions describe materials, methods of construction, and measurement and payment for items of work that are unique to the project. These provisions supplement, amend, or replaced the requirements of the Standard Specifications for Public Works Construction (“SSPWC” or “Greenbook”). To the extent that anything in these Special Provisions conflicts with the terms or requirements of the SSPWC, these Special Provisions shall control. [The Consultant Engineer/Designer should organize these with the order/format of the Standard Specifications. The Project Manager should ensure that the format is complied with prior to acceptance.]
[Add Special Provisions to the following Parts of the Standard Specifications, as needed. Be sure to include a description of measurement and payment for each item of Work, such as “unless otherwise specified, no separate payment will be made for compliance with the provisions of this section,” or “all costs involved shall be absorbed in the CONTRACTOR’s overall bid for the project.”]
PART 2 – CONSTRUCTION MATERIALS
PART 3 – CONSTRUCTION METHODS
PART 4 - EXISTING IMPROVEMENTS – Existing improvements to the current Generator enclosure and appurtenances shall be protected during all phases of demolition and/or construction.

PART 5 – PIPELINE SYSTEM REHABILITATION – N/A
PART 6 – TEMPORARY TRAFFIC CONTROL – A Traffic Control Plan shall be submitted for approval if traffic is to be obstructed during any phase of demolition and/or construction.
(End of Section)
83 APPENDIX I

SUPPLY AND INSTALLATION OF STATIONARY GROUND MOUNTED DIESEL

GENERATOR

IN THE CITY OF SIERRA MADRE, CALIFORNIA
84 APPENDIX II
SIERRA MADRE AQUATIC CENTER POOL DECK REPAIR AND POOLS (2)

REPLASTER PROJECT

IN THE CITY OF SIERRA MADRE, CALIFORNIA

SCOPE OF WORK
This project consists of various improvements to the City of Sierra Madre Aquatic Center existing pools located at 611 E. Sierra Madre Blvd, Sierra Madre, CA 91024. Work relating to the existing pools includes re-plastering and re-tiling or preserving existing historical tiling, providing new gutter tile and gutter grates, repairing cracks and/or rust in pools shells, refinishing of all grabrails and handrails. Work relating to the deck includes removal and replacement of perimeter pool deck of large pool, Six (6) feet from edge of pool, or as needed for repair, perimeter expansion joint replacement, deck slot drain replacement.

WORK BY OWNER
A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract, or other construction contracts on the project site or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

WORK UNDER SEPARATE CONTRACTS
A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract. Coordinate the Work of this Contract with work performed under separate contracts.

COORDINATION WITH OCCUPANTS
A. Partial Owner Occupancy: Owner and Lessee will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Owner and Lessee during construction operations to minimize conflicts and facilitate Owner and Lessee usage. Perform the Work so as not to interfere with Owner's and Lessee’s operations to the maximum extent practicable.

B. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from City and authorities having jurisdiction.

2. Provide not less than [72] hours' notice to Owner of activities that will affect City and Lessee’s operations.

3. COORDINATION WITH NEARBY RESIDENTS AND BUSINESSES
A. Notification: Contractor shall create and distribute handouts to all residences and businesses adjacent to work areas. Information shall include the anticipated dates of the work, company name, contact person and phone number, and statement that any concerns regarding private property damage must be brought to the Contractor’s attention within thirty (30) days of construction date of work. 1 85 B. WORK RESTRICTIONS A. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:00 a.m. to 7:00 p.m., Monday through Saturday, unless otherwise indicated.

1. Sunday and Holiday Hours: Not permitted.

2. Early Morning Hours: Not permitted.

3. Hours for Utility Shutdowns: Not acceptable

4. Hours for Noise and Vibration: 7:00 a.m. and before 7:00 p.m.

5. Holiday work not permitted.

6. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or Lessee or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

A. Notify City not less than two days (48 hours) in advance of proposed utility interruptions.

B. Obtain City’s written permission before proceeding with utility interruptions.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with City. ,

1. Notify City not less than two days (48 hours) in advance of proposed disruptive operations.

2. Obtain City’s written permission before proceeding with disruptiveoperations. All utility shutdowns shall be scheduled with the City in accordance with the following:
a. Minimum two days (48 hours) notice is required
for all utility shutdowns. Utility shutdowns shall be
performed when acceptable to the City. Emergency
shutdowns will be managed by the City’s Facilities
department on an individual basis.
b. Utility shutdowns request form shall be filled out
by the Contractor for each required shutdown and
submitted to the City.
c. Signage is required to be posted at the locations
in the buildings where the shutdown will occur.

LARGE POOL DECK REMOVE AND REPLACE:

18. All work to be done per Los Angeles County Department of Public Health, Environmental Health Division, Recreational Waters Program (December 2024 version) specifications, including all permitting, inspections, and approval.

19. Install a new pool deck, six (6) feet from edge of pool or as necessary. Install new coping using masonry materials, including site preparation, material delivery, installation, and cleanup.

20. Protect the site using tarps, plywood, or plastic sheeting to protect surrounding areas that are not under construction.

21. Demolition, removal, and disposal of all construction debris materials.

22. Disconnect and cap any plumbing or electrical lines that run through the deck areas.

23. Remove all necessary existing decking and coping, including concrete, pavers, or tile. 86 24. SPECIAL REQUIREMENT: Protect in place, or reuse of historical tiling in pools to the greatest extent practicable.

25. Excavate the deck area to the required depth for the sub-base.

26. Ensure the deck slopes away from the pool edge for proper drainage.

27. Install and compact a gravel or sand layer to provide a stable foundation and ensure proper drainage.

28. Install form boards to create the perimeter of the new concrete deck.

29. Install the coping around the perimeter of the pool beam, ensuring a slight overhang.

30. Mortar all coping into place.

31. Install expansion joints where the deck meets other structures to allow for natural movement.

32. Fill all joints with polymeric sand, mortar, or specialized sealant to lock the masonry into place and prevent week growth..

33. Apply a masonry sealer to protect the surface from stains and weather damage

34. Clean the entire work area, including removing any excess mortar, and perform a final deck power wash (including deck that was not removed/replaced or repaired.

LARGE AND SMALL POOL REPLASTERING:

2. All work to be done per Los Angeles County Department of Public Health, Environmental Health Division, Recreational Waters Program (December 2024 version) specifications, including all permitting, inspections, and approval.

END OF SECTION
Section ItemCode ItemDesc UnitOfMQuantity
Base Bid - General Bid Items General Mobilization for all Phases of Project. LS 1 Large Pool Deck - Removal of existing pool deck and cantilevered gutter collection, 6' from edge of all pool walls Sq Ft 1,900
Base Bid - General Bid Items
Large Pool Deck - Disconnect and cap any natural gas, plumbing, and/or electrical lines and hand railing that run through the deck areas 1 10
Base Bid - General Bid Items
Large Pool Deck - Remove all necessary existing coping, including concrete, pavers, or tile. (NOTE SPECIAL REQUIREMENT: protect in place, or reuse of, historical named tiling in pools to the greatest extent practicable)
LS 1
Base Bid - General Bid Items Large Pool Deck - Excavate the deck area to the required deph for the sub-base Sq Ft 1,900 Base Bid - General Bid Items
Large Pool Deck - Install and compact a gravel or sand layer to provide a stable foundation and proper drainage Sq Ft 1,900
Base Bid - General Bid Items Large Pool Deck - Install form boards to create the permiteter of new concrete deck LF 290 Base Bid - General Bid Items Large Pool Deck - Install the coping around the perimeter of the pool beam, ensuring a slight overhang LF 290 Large Pool Deck - Mortar all coping into place LF 290
Large Pool Deck - Install expansion joints where the deck meets other structures to allow for natural movement LS 1
Large Pool Deck - Reconnect all necessary plumbing or electrical lines and hand railing that was removed 1 10 Large Pool Deck - Fill all joints with polymeric sand, mortar, or specialized sealant to lock the masonry into place and prevent weed growth LS 1
Large Pool Deck - Apply a masonry sealer to protect the surface from stains and weather damage. LS 1 Large Pool Deck - Clean the entire work area, including removing any excess mortar, and perform a final deck power wash (including deck that was not removed/replaced or repaired) LS 1 Large Pool Deck - Install all depth markings per code and replace, as needed, all sleeves for poles and equipment. LS 1
Large Pool Replaster - Disconnect and cap any railing, filter equipment, natural gas, plumbing, or electrical lines, pool lights, and other necessary equipment that run through the deck areas and pool shell 1 20 Large Pool Replaster - Remove all necessary existing coping, including concrete, pavers, or tile. (NOTE SPECIAL REQUIREMENT: protect in place, or reuse of historical named tiling in pools to the greatest extent practicable) LS 1 Large Pool Replaster - Remove and replace plaster for pool floor and sides. Sq Ft 30,000 Large Pool Replaster - Reconnect all necessary plumbing or electrical lines, pool lights and hand railing that was removed 1 20
Large Pool ReplasterReinstall or replace all necessary existing coping, including concrete, pavers, or tile. (NOTE SPECIAL REQUIREMENT: protect in place, or reuse of historical named tiling in pools to the greatest extent practicable) LS 1
Large Pool Replaster - Clean and prepare new plaster per County Requirements Sq Ft 30,000 Small Pool Replaster - Disconnect and cap any railing, filter equipment, natural gas, plumbing, electrical lines, pool lights that run through the deck areas and pool shell. 1 10 Small Pool Replaster - Remove all necessary existing coping, including concrete, pavers, or tile. (NOTE SPECIAL REQUIREMENT: protect in place, or reuse of historical named tiling in pools to the greatest extent practicable) LS 1 Small Pool Replaster - Remove and replace plaster for pool floor and sides. Sq Ft 2,000 Small Pool Replaster - Reconnect all pool lights, and applicable plumbing or electrical lines and hand railing that was removed 1 10
Small Pool Replaster -Reinstall or replace all necessary existing coping, including concrete, pavers, or tile. (NOTE SPECIAL REQUIREMENT: protect in place, or reuse of historical named tiling in pools to the greatest extent practicable) LS 1
Small Pool Replaster - Clean and prepare new plaster per County Requirements Sq Ft 2,000 Sierra Madre Community Recreation Center & Aquatic Center Lease Agreement This Sierra Madre Community Recreation Center & Aquatic Center Lease Agreement (“AGREEMENT”) is made effective as ofFebruary 1, 2025, by and between the LESSOR and LESSEE described and defined below:
i- basic provisions

1.1 LESSOR: City ofSierra Madre, a California municipal corporation (“LESSOR” or “CITY”).

1.2 LESSEE: YMCA ofMetropolitan Los Angeles, Pasadena Family Branch, a California non-profit corporation (“LESSEE”).

1.3 LEASED PREMISES: Sierra Madre Community Recreation Center and Aquatics Center, 611 E. Sierra Madre Blvd. Sierra Madre, California. A floor plan is attached showing the LEASED PREMISES.

2. AGREEMENT & LIMITATIONS

2.1 GRANT OF AGREEMENT: CITY/LESSOR hereby grants to LESSEE, an exclusive AGREEMENT to utilize the LEASED PREMISES forthe purpose described in Section 5 (Operating Responsibilities) for the TERM ofthis AGREEMENT. The LEASED PREMISES shall be delivered and made available to LESSEE on the COMMENCEMENT DATE through the end ofthe TERMINATION DATE.

2.2 CITY UTILIZATION: The LESSEE agrees that the CITY/LESSOR reserves the right to use LEASED PREMISES for any CITY/LESSOR event or as needed for emergencies. CITY/LESSOR shall endeavor to provide at least 30 days’ prior written notice ofLESSEE ofthe dates and the time for CITY’S/LESSOR’S use of LEASED PREMISES, unless in case of an emergency with the activation ofthe CITY’S/LESSOR’S Emergency Operations Center (EOC). In the case ofan emergency and the activation ofthe EOC, the CITY/LESSOR may enter the building with or without notice to set up operations in conjunction with the EOC. If possible, the CITY/LESSOR will alert the LESSEE in person, by telephone or email. In non-emergencies, the CITY/LESSOR will gain access to the LEASED PREMISES 3 hours prior to the event.

2.2.1 RECREATION CENTER: CITY/LESSOR shall have access to the Sierra Madre Room for up to eighty (80) hours per year. CITY/LESSOR shall notify the LESSEE thirty (30) days in advance. During the eighty (80) hours, the Sierra Madre Room shall be under full control ofthe CITY/LESSOR, and its use 389524.4
will be subject only to CITY’s/LESSOR’s rules. The CITY/LESSOR, or event organizer, is responsible for setup and take down ofthe event.

2.2.2 AQUATIC CENTER: The LESSEE agrees to grant twenty-five (25) hours ofsupervised pool parties (with a certified lifeguard) to the CITY/LESSOR at no cost each year, on dates and at times determined by the CITY/LESSOR and LESSEE; including the 8th Grade Float the Boat event, the 5th Grade End-ofSchool party, Summer Movie Nights, the Library’s Summer Reading Challenge; and the 4th ofJuly After-Parade (with open swim at no cost). CITY/LESSOR shall endeavor to provide at least 30 days’ prior written notice to LESSEE ofthe dates and time for CITY’s/LESSOR’s use ofthe pool. The event organizer will pay for the costs incurred by the lifeguard(s).

3. TERM & TERMINATION

3.1 TERM: COMMENCEMENT DATE: xxxxxxxxxxxxxxxxx April 22, 2025 _MD_____ TERMINATION DATE: December 31, 2027

3.2 ANNUAL REPORT: LESSEE agrees to provide an Annual Report to CITY/LESSOR by September 1st of each year, documenting and informing the City Council of respective programs, including: (1) the number and types of programs offered, (2) attendees per month, (3) staff trainings attended, (4) accident/incident and rescue reports submitted, (5) number ofmaintenance requests submitted to CITY/LESSOR, (6) number and character ofpublic complaints/input received, and any additional information that CITY/LESSOR or LESSEE deems relevant for the Annual Report. Additionally, a consecutive Annual Report will be presented to the Community Services Commission (CSC) by October 31st providing further anticipated maintenance requests to be performed during the offpeak season.

3.3 ANNUAL REVIEW: The City Council will review the Annual Report and may terminate the AGREEMENT upon concluding its review, with the termination effective 60 days thereafter.

3.4 OPTION TO TERMINATE; Either party shall have the option to terminate the AGREEMENT at any time with six (6) months advance written notice (“TERMINATION NOTICE”), which TERMINATION NOTICE shall be effective upon the date the party receives the TERMINATION NOTICE. The TERMINATION NOTICE shall include the proposed termination date (“PROPOSED TERMINATION DATE”). Upon the PROPOSED
TERMINATION DATE, LESSEE shall surrender all ofits right, title and interest in and to the LEASED PREMISES to CITY/LESSOR as though said PROPOSED TERMINATION DATE was the TERMINATION DATE set forth in the 389524.4
AGREEMENT and will remove any personal property not then granted to the CITY/LESSOR.

3.5 EXTENSION: This AGREEMENT may be renewed or extended with mutual consideration and AGREEMENT of the CITY/LESSOR and LESSEE for an additional two (2) year-term pursuant to the following process.

3.5.1. LESSEE may seek an extension ofthis AGREEMENT by submitting on or before January 1 2027, ofthe year before the TERMINATION DATE, a letter of intent requesting extension.

3.5.2. Within 30 days ofreceipts ofthe request, the CITY/LESSOR shall respond in writing to LESSEE setting forth its decision.

3.5.3. In the event LESSEE holds over beyond the TERM herein provided with the express consent ofthe CITY/LESSOR, such holding over shall be from monthto-month with a 10% increase automatically added to each month. Such holding over shall not be construed as a renewal ofthis AGREEMENT.

4. NOTICE
Notice for all communications pursuant to this AGREEMENT shall be given in writing to the respective Parties at the following addresses via e-mail, first class mail, or facsimile:

LESSOR’S ADDRESS: Attention: Ted Tegart,
Community Services Manager
232 W. Sierra Madre, CA 91024
Email: [email protected]
Phone: (626)355-7135
LESSEE’S ADDRESS: Attention: Mark Dengler
4301 West 3rd Street
Los Angeles, CA 90020-3089
Email: [email protected]
Phone: (213)351-2200

5. OPERATING RESPONSIBILITIES

5.1 RECREATION CENTER: The LESSEE will address community needs by providing programs focused on youth development, healthy living and social responsibility.

5.1.1. The LESSEE agreesto develop and manage youth sports leagues, in partnership with the CITY/LESSOR and Pasadena Unified School District (PUSD).

League practices and games are to be held at the Sierra Madre Middle School (SMMS) 389524.4
Gymnasium. The CITY/LESSOR will enter into a Joint User Agreement (JUA) with PUSD for use ofthe SMMS gymnasium. Practices are to be held twice during the week, and games to be held on Saturdays. The LESSEE will offer member and non-member prices.

5.2 AQUATIC CENTER: In general, LESSEE agrees to operate the pool during potential peak times ofuse, including weekends and non-major holidays, and at times that are convenient to accommodate lap swimming, including before and after normal working hours. CITY/LESSOR agrees that ultimate hours ofoperation will be determined by the LESSEE based upon demand for programming by pool users subject to the following:

5.2.1. The LESSEE shall provide space in both the 33 1/3-yard pool and the wading pool for 1.5 hours of community Recreation Swim, Monday through Saturday from June 1 -August 15. Underthe Get Summer Program, enrolled youth ages 12-18, and with a signed parent waiver, will pay $0 for Recreation Swim from June 15-August 15 (free swim). Following the Pasadena Unified School District calendar, the respective summer vacation start dates (typically June) will open for Recreation Swim (1.5 hours, Monday through Saturday), however with a designated fee not to exceed $5 per day. Additionally, the Saturdays in September will offer Recreation swim.

Children 9-11 years must be accompanied by a parent or guardian who is on site.

Children 8 years and under must have a parent or guardian in the water in a oneto-one ratio.

The fee per person, per day, for non-YMCA ofMetro LA members participating in Recreation Swim will be no more than $5 per day.

5.2.2. LESSEE shall provide the 33 1/3-yard pool for no less than three (3) hours ofcommunity Lap Swim to participants ages 14+, every day the facility is open - one (1) hour in the morning, one (1) hour at mid-day, and one (1) hour in the late afternoon, in addition to water aerobics, swim lessons, swim crew, Get Summer Program, Safety Around Water Week, and the Junior Lifeguard Program.

5.2.3. LESSEE will consider offering competitive swim, swim teams, or similar type opportunities pursuant to the request from the Community Services Commission, Aquatics Sub-Committee.

5.2.4. LESSEE agrees to offer non-member, day-use rates for all services listed above.

LESSEE may add or change services with CITY/LESSOR approval. CITY/LESSOR reserves the right to refuse additions or changes to services ifthe proposed additions or changes negatively impact community access to the LEASED PREMISES. 389524.4

5.3 NON-PROFIT STATUS: The LESSEE will conduct its business as a non-profit, charity.

5.4 RENTALS: LESSEE shall be responsible for all rentals. Charges for rentals, deposits, and all other fees will go to LESSEE. LESSEE may charge different rates based on length and term ofrental, and classification ofrental (nonprofit vs. for profit).

LESSEE agrees to designate a staffmember to become a City Liaison for rentals to community groups.

5.5 COMPLIANCE WITH LAWS: LESSEE shall comply, at its own cost and expense, with all applicable laws, ordinances, codes, rules, regulations, orders, and other lawful requirements ofthe governmental bodies having jurisdiction, which are applicable to, or by reason of, LESSEE’S particular use ofthe FACILITIES.

5.6 SIGNS: LESSEE shall not install permanent signs in the LEASED PREMISES or improvements thereon, unless prior written approval is obtained from the CITY/LESSOR and only in compliance with all local regulations.

5.7 MAINTENANCE: LESSEE shall be solely responsible for all daily and operational/routine maintenance and repair ofbuilding and all components.

5.7.1. LESSEE shall keep LEASED PREMISES free and clear oftrash, litter, graffiti, debris or other matter which is unsafe or unsightly.

5.7.2. LESSEE shall provide CITY/LESSOR with a “MAINTENANCE REPORT” semi-annually on January 1 and July 1, detailing the maintenance work performed on the facility and dollar amount associated with the work performed.

LESSEE shall also provide CITY/LESSOR with maintenance plans/records for LEASED PREMISES as requested.

5.7.3. CITY/LESSOR isresponsible forthe repair orreplacement ofcapital items and improvements in an amount greaterthan $5,000.00, as well as any and all costs related to the maintenance, capital improvement, or replacement ofthe elevator or lift. Any ambiguity regarding whether a particular expense constitutes a “maintenance expense” or a “capital expense” will be resolved by the City Manager or designee.

5.7.4 LESSEE will provide pest/rodent control services on a monthly basis and will ensure compliance with local and state regulations.

5.7.5. CITY/LESSOR will provide maintenance for adjacent landscaping areas, excluding any maintenance on outdoor patio.

5.7.6. LESSEE agrees that any permament improvement, repair, or replacement done within LEASED PREMISES by the LESSEE upon termination ofthe AGREEMENT will be owned by the CITY/LESSOR. LESSEE shall submit a request in writing to CITY/LESSOR for any improvements or repairs needed.

LESSEE must inform CITY/LESSOR at least thirty (30) business days’ prior for 389524.4
city-managed repairs and maintenance; and receive approval from CITY/LESSOR fifteen (15) days before the LESSEE performs any such work to the LEASED PREMISES.

5.7.7. CITY/LESSOR will be able to access and/or close the building for any needed repairs with 10 buiness days’ written notice.

5.8 SAFETY: LESSEE shall immediately notify CITY/LESSOR ofany unsafe condition ofthe LEASED PREMISES, as well as any unsafe practices occuring thereon, whether under LESSEE’S or a sublessee’s operation. LESSEE shall cooperate fully with CITY/LESSOR in the investigation ofany crime, injury or death occuring at the LEASED PREMISES, including a prompt report thereofto the City Manager or designee.

5.8.1 For security, keys for and access to the LEASED PREMISES will only be held by LESSEE and the CITY/LESSOR. Third party access will be coordinated through the LESSEE ifneeded.

5.9 NUISANCES AND ANNOYANCES: LESSEE shall not use or permit the use of LEASED PREMISES for any purpose which would constitute a nuisance or unreasonable annoyance to adjacent properties, including, without limitation, live, recorded or boradcast entertainment or the use ofloudspeakers or sound or light apparatus otherthan as may be required by law or necessary or advisable for safety purposes.

5.10 CAPITAL IMPROVEMENTS: LESSEE shall repair and replace the Aquatic Center’s pool’s pump during the Term ofthis Agreement at a cost not to exceed $25,000.

5.11 RATES: LESSEE shall not charge a different rate for membership, rentals, or programs based on the city ofresidence ofthe member, renter, or participant.

6. AGREEMENT PAYMENTS, TAXES, AND FEES
Beginning February 1,2025, LESSEE agrees to pay to CITY/LESSOR, without demand, deduction or setoff, $ 3,500 per month as rent in advance, by the fifth (5th) calendar day of each month during the TERM ofthis AGREEMENT. LESSEE is also responsible for any taxes, fees, and assessments including permits, sales or use taxes associated with LESSEE’S use ofthe AGREEMENT PREMISES.

7. LESSEE RESPONSIBLE FOR UTILITIES
LESSEE shall contract for and pay utility bills for telecommunications, cable televison, water, gas, electric service, and any other utilities that are related to the operation ofthe LEASED PREMISES.

8. INSURANCE
LESSEE shall, at its sole cost and expense, maintain the following insurance through companies rated no less than A: IX under Best’s most recent rating guide:
3S9524.4

8.1 LIABILITY INSURANCE: Commercial General Liability Insurance covering LESSEE’S operations, including the use ofthe LEASED PREMISES by any sub-lessee, as set forth in this AGREEMENT with a combined single limit of$2 million per occurrence/ $4 million general aggregate. CITY/LESSOR shall be named as an additional insured with a provision providing CITY/LESSOR with not lessthan ten (10) days prior written notice ofpolicy cancellation. In addition, LESSEE shall provide CITY/LESSOR with an “Additional Insured Endorsement” signed by the company issuing the policy or an authorized representative who has the authority to bind the insurance company.

CITY/LESSOR shall provide the YMCA with evidence ofliability coverage naming YMCA ofMetropolitan Los Angeles as an additional protected party, limited to the City’s use ofthe LEASED PREMISES for designated City events.

8.2 WORKERS COMPENSATION: Workers Compensation Insurance covering all employees ofLESSEE. Prior to the Commencement Date, LESSEE shall provide LESSOR with a vaild enforceable certificate ofinsurance confirming the purchase ofsaid insurance. LESSEE shall submit to LESSOR, along with the certificate ofinsurance, a Waiver ofSubrogation endorsement in favor ofLESSOR, its officers, agents, employees, and volunteers.

8.3 AUTOMOBILE LIABILITY INSURANCE: LESSEE shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities ofthe LESSEE arising out ofor in connection with Work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

8.4 PROPERTY INSURANCE: CITY/LESSOR shall provide LESSEE with a valid, enforceable Certificate ofInsurance confirming property coverage ofLEASED PREMISES.

8.5 DURATION OF COVERAGE: LESSEE shall procure and maintain for the duration ofthe contract, insurance against claims for injuries to persons or damages to property, which may arise from in connection with the performance ofthe Work hereunder by LESSEE, its agents, representatives, employees, or subconsultants.

8.6 PRIMARY/NONCONTRIBUTING: Coverage provided by LESSEE shall be primary and any insurance or self-insurance procured or maintained by CITY/LESSOR shall not be required to contribute with it. The limits ofinsurance required herein may be satisfied by a combination ofprimary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY/LESSOR before the CITY’S/LESSOR’S own insurance or self-insurance shall be called upon to protect it as a named insured.
389524.4

8.7 ACCEPTABLE INSURERS: All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business ofinsurance or is on the List ofApproved Surplus Line Insurers in the State of California, with an assigned policyholder’s Rating ofA- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition ofBest’s Key Rating Guide, unless otherwise approved by the Lessor’s Risk Manager.

8.8 WAIVER OF SUBROGATION: All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY/LESSOR, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow LESSEE or others providing insurance evidence in compliance with these specifications to waive theirright ofrecovery prior to a loss.

LESSEE hereby waives its own right ofrecovery against CITY/LESSOR, and shall require similar written express waivers and insurance clauses from each ofits subconsultants.

8.9 REQUIREMENTS NOT LIMITING: Requirements ofspecific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits, or other requirements, or a waiver ofany coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes ofclarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion ofother coverage, or a waiver ofany type. Ifthe LESSEE maintains higher limits than the minimums shown above, CITY/LESSOR requires and shall be entitled to coverage for the higher limits maintained by LESSEE. Any available insurance proceeds in excess ofthe specified minimum limits ofinsurance and coverage shall be available to CITY/LESSOR.

8.10 NOTICE OF CANCELLATION: LESSEE agreesto oblige its insurance agent or broker and insurersto provide to CITY/LESSOR with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

8.11 LESSOR’S RIGHT TO REVISE SPECIFICATIONS: CITY/LESSOR reserves the right at any time during the TERM to change the amounts and types of insurance required by giving the LESSEE ninety (90) days advance written notice ofsuch change. Ifsuch change results in substantial additional cost to the LESSEE, the CITY/LESSOR and LESSEE may renegotiate LESSEE’S compensation.

8.12 TIMELY NOTICE OF CLAIMS: LESSEE shall give CITY/LESSOR prompt and timely notice ofclaims made or suits instituted that arise out oforresult from LESSEE’S performance under this AGREEMENT, and that involve or may involve coverage under any ofthe required liability policies.
389524.4

9. INDEMNITY
LESSEE hereby agrees to defend, indemnify and hold harmless CITY/LESSOR, its City Council, officers, agents, volunteers and employees from any liability for property damage or for personal injury, including death, which may arise from LESSEE’S use or any sublessee’s use ofLEASED PREMISES, except to the extent arising from CITY’s/LESSOR’s or its employees’ or agents’ gross negligence or willful misconduct.

The parties agree that CITY/LESSOR, its officers, agents, employees and volunteers should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, eexpense, attorney’s fees, litigation costs, or any other cost arising out ofor in any way related to the performance ofthis AGREEMENT.

Accordingly, the provisons ofthis indemnity provision are intended by the parties to be interpreted and construed to provide the CITY/LESSOR with the fullest protection possible under the law. The LESSEE acknowledges that CITY/LESSOR would not enter into this AGREEMENT in the absence ofLESSEE’S commitment to indemnify and protect CITY/LESSOR as set forth herein. LESSEE fully assumes the risk of any and all loss, damage or theft ofLESSEE’S property located at the LEASED PREMISES that arise out ofits own neglect, or misconduct. This Section shall survive the termination of or withdrawal from this AGREEMENT.

CITY/LESSOR hereby agrees to defend, indemnify and hold harmless LESSEE, its officers, agents, volunteers and employees from any liability for property damage or for personal injury, including death, which may arise from the use ofthe CITY’s/LESSOR’s use ofLEASED PREMISES, except to the extent arising from LESSEE’S or its employees’ or agents’ sole gross negligence or willful misconduct.

10. DEFAULT AND REMEDIES

10.1 DEFAULT: The occurrence ofany one or more ofthe following shall be deemed a “DEFAULT” by LESSEE or LESSOR and a material breach ofthis AGREEMENT.
(a) Nonpayment ofRent: LEESEE’s failure to pay within three (3) days ofthe due date or to timely make any other monetary payment (including, but not limited to utilities) imposed under the terms ofthis AGREEMENT.
(b) Other Obligations: Either Party’s failure to perform any other obligation under this AGREEMENT for fifteen (15) days when written notice from the nondefaulting party; however, ifmore than fifteen (15) days are reasonably required for cure, the defaulting party shall not be in DEFAULT hereunder ifthey shall promptly (and in any event within fifteen (15) days after the receipt of notice except in case of emergeny) commence the cure ofthe DEFAULT and deligently prosecute the same to completion, so long as cure is substantially completed within thirty (30) days after receipt ofCITY/LESSOR notice. 389524.4
(c) Equipment: LEESEE’s failure to notify CITY/LESSOR ofany necessary repairs or improvements to be made to LEASED PREMISES equipment and/or failure to rectify any major equipment problems within five (5) business days after notice or approval from CITY/LESSOR.

10.2 NO DEFAULT: Closure ofthe LEASED PREMISES due to a federal, state, or local emergency order will not constitute a DEFAULT under this AGREEMENT.

LESSEE shall not be responsible for any payments for the duration ofsuch closure.

10.3 REMEDIES: In the event of a DEFAULT, CITY/LESSOR and LEESEE shall have the right to terminate this AGREEMENT, and/or exercise any other remedies that CITY/LESSOR or LESSEE may have under this AGREEMENT, or at law or in equity, by reason ofthe DEFAULT.

11. RECORDS
LESSEE shall keep true and accurate books and records showing all of its income and expenses and business transactions in connection with this AGREEMENT in separate records of account in a manner reasonably acceptable to CITY/LESSOR, and CITY/LESSOR shall have the right through its representatives, and at all reasonable times, including any time during the five year period following the termination of the AGREEMENT, to inspect and audit such books and records including LESSEE’S Federal and State income tax returns and Federal and State payroll tax reports. If CITY’s/LESSOR’s inspection or audit ofLESSEE’S records revealsthat it has misreported the amount of actual revenue or disbursements by more than 5% within the relevant reporting period, LESSEE shall reimburse CITY/LESSOR for the cost ofsuch inspection or audit.

12. SUBAGREEMENTS
LESSEE shall not voluntarily or by operation oflaw assign, transfer, sublet, or otherwise transfer or encumber all or any part ofLESSEE'S interest in the AGREEMENT, except as expressly permitted by the CITY/LESSOR in writing.

13. NO WARRANTY ON CONDITION OF LEASED PREMISES
Priorto signing this AGREEMENT, LESSEE shall fully inspect the LEASED PREMISES and ask any questions regarding its condition and use. By signing this AGREEMENT, LESSEE shall be deemed to have inspected the LEASED PREMISES and accepted the LEASED PREMISES “as is” with no representation or warranty by CITY/LESSOR as to the condition ofthe LEASED PREMISES or the suitability ofthe LEASED PREMISES for LESSEE’S proposed use. As of the date of signature on this AGREEMENT CITY/LESSORis not aware ofnor been informed ofany dangerous conditions, defects or attractive nuisances in the LEASED PREMISES.
389524.4

14. WAIVER OF RESPONSIBILITY
CITY/LESSOR shall not be liable for, and LESSEE waives, all claims for loss or damage to LESSEE’S business or damage or injury to person or property sustained by LESSEE or any person claiming by, through or under LESSEE, resulting from any accident or occurrence in, on or about the AGREEMENT Area or any other part of the LEASED PREMISES except for those claims that arise out of CITY’s/LESSOR’s sole negligence, gross negligence or willful misconduct. To the maximum extent permitted by law, LESSEE agrees to use the LEASED PREMISES and to use such other portions of the Project as LESSEE is herein given the right to use, at LESSEE’S discretion. LESSEE fully assumes the risk of any and all loss, damage or theft of LESSEE’S property located at the Project that arise out ofits own neglect, or misconduct.

15. CAMPAIGN DISCLOSURE
This AGREEMENT is subject to the Government Code Section 84308. LESSEE shall disclose any contribution in an amount of more than five hundred dollars ($500) made within the preceding 12 months by the LESSEE or the LESSEE’S agent.

16. NONSOLICITATION
CITY/LESSOR agrees that from the termination ofthis AGREEMENT and for a period of up to twenty four (24) months following the termination of this AGREEMENT that CITY/LESSOR shall not solicit any of LESSEE’S employees, agents, customers, contractors, consultants, teachers, officers (which are valuable assets of LESSEE) for the purpose of engaging them to participate in any job, program, product, venture, partnership, consultancy, or business that in any way relates to LESSEE’S business without LESSEE’S express written consent.

17. CASUALTY
In the event any portion ofthe LEASED PREMISES is damaged by fire or other casualty, this AGREEMENT shall terminate at the option of CITY or LESSEE. All insurance proceeds shall be the exclusive property ofCITY/ LESSOR.

18. EXCLUSIVE USE The Parties agree that LESSEE shall have exclusive use of the LEASED PREMISES 24 hours a day, 7 days a week, unless otherwise reserved for CITY/LESSOR purposes.

19. MISCELLANEOUS PROVISIONS
This AGREEMENT may be modified only in writing by CITY/LESSOR and LESSEE.

This AGREEMENT is the only AGREEMENT between the parties hereto. All prior negotiations, representations and AGREEMENTS between the parties are merged herein.

This AGREEMENT shall be governed by the laws ofthe State ofCalifornia. The substantially prevailing party in any action arising out ofthis AGREEMENT in any action, at law or in equity, to enforce the terms ofthis AGREEMENT shall be entitled to 389524.4
the reimbursement ofits costs, litigation expenses and reasonable attorneys’ fees from the losing party. Ifany provision in this AGREEMENT is held by any court to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect. Waiver by CITY/ LESSOR of any breach ofany term, covenant or condition herein contained shall not be deemed a waiver ofany subsequent breach ofthe same or any other term, covenant or condition herein contained. This AGREEMENT may be executed in counterparts.
389524.4
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this AGREEMENT on the dates set forth below. “CITY/LESSOR”
City of Sierra Madre
Printed: Jose Reynoso________________
Title: City Manager
Date: April 22, 2025
“LESSEE”
YMCA ofMetropolitan Los Angeles, Pasadena
Family Branch
By:____ ____________________________
Signature
Printed: Mark Dengler______________
Title: COO______________________
Date: xxxxxxxxxxxxxx June 12, 2025
Attest:

Laura Aguilar, City clerk
Date: April 22, 2025
Date: April 22, 2025
389524.4 13

SWIMMING POOL OFFICIAL INSPECTION REPORT

ENVIRONMENTAL HEALTH DIVISION
OFFICE: REC WATERS w CHIEF: ASHLEY DUONG
5050 COMMERCE DR, BALDWIN PARK, CA 91706 - Phone: (626) 430-5360 WWW.PUBLICHEALTH.LACOUNTY.GOV/EH
YMCA
Owner/Permittee:

Facility Address: City/Zip:

Inspection Date:

Re-inspection Date:

Time Out: Action:

Result:

Program Identifier: Service:

FA: PR: PE:

Time In:
611 E SIERRA MADRE BLVD SIERRA MADRE, CA 91024
YMCA
N/A
5/2/2025
04:45 PM
05:10 PM

ROUTINE INSPECTION

YMCA OF METRO LOS ANGELES

CORRECTIVE ACTION / NO FOLLOW UP REQUIRED
FA0329561 PR0289753 3620 NO FURTHER ACTION REQUIRED
Facility Name:

During an inspection of the facility at the above address, the following statuses were noted which may require immediate action.

IN = In Compliance OUT = Out of Compliance COS = Corrected On Site NO = Not Observed NA = Not Applicable The items marked below represent Los Angeles County Code violations and must be corrected by the reinspection date given above, unless otherwise stated in the report.

SAFETY EQUIPMENT / SIGNS STATUS DECK EQUIPMENT / MARKINGS STATUS

1. Life Ring With Attached Rope 30. Unobstructed Deck / Good Repair / Drainage IN IN

2. Body Hook Attached to Pole 31. Depth Markers & No Diving Tiles - Provide / Replace IN IN

3. Signs - Required 32. Coping - Repair / Replace IN OUT DISINFECTION / CHEMICAL LEVELS STATUS 33. Skimmer - Adequate Skimming / Repair / Replace / Water Level IN

4. Free Chlorine Residual 34. Suction Outlet Cover - Replace / Secure / Provide IN IN

5. Chlorine Level Too High (>10 ppm) 35. Handrail/Ladder/Grab Rails- Repair / Replace / Secure / Provide IN IN

6. Combined Chlorine Level Too High NA 36. Backflow Protection - Fill line / Hose Bibb NO

7. pH - Not in an Acceptable Range IN 37. Diving Boards NA

8. Cyanuric Acid (Stabilizer) Level Too High (>100 ppm) NA 38. Pool Enclosure - Fence IN

9. Chlorine Tablets in Skimmer / Floating Chlorinator 39. Gates/doors - Self-Closing / Latching IN IN POOL CONDITION STATUS 40. Underwater Light(s) - Repair / Secure in Niche / Provide IN

10. Pool Water Quality - Cloudy / Turbid / Green 41. Lighting - Deck Area - Adequate / Provide IN IN

11. Pool and Deck - Cleaning/Sanitation IN OTHER STATUS

12. Pool Plaster Deteriorating / Repair / Replaster OUT 42. Spa Safety NA FACILITIES STATUS 43. Test Kit IN

13. Restroom - Toilets / Urinals / Lavatories - Clean / Repair 44. Pool Maintained by Certified Pool Technician IN IN

14. Restroom - Dispensers /Towels /Soap /Toilet Tissue /Waste Receptacle 45. Record Keeping IN IN

15. Shower Facilities - Clean / Repair / Replace 46. Plans Required - Construction / Equipment Change Made IN NO

16. Showers - Soap Dispenser or Containers / Filled with Soap 47. Drained Pool or Spa - Stagnant Water / Enclosure IN NA

17. Sinks/Shower - Hot and Cold Water 48. Animals Prohibited in Pool or Ancillary Facilities IN IN

18. Dressing Rooms - Clean / Repair 49. Lifeguard Service when Provided or Required IN NA POOL EQUIPMENT / TURNOVER STATUS 50. Wave Pool NA

19. Recirculation System 51. Spray Ground IN NA

20. Recirculation Pump - Repair / Replace / Approved OUT 52. Other IN

21. Filter - Backwash / Repair / Replace / Approved IN 53. Pool Closed NA

22. Gauges IN

23. Flowmeter - Provide / Repair / Clean / Replace IN
_______ ppm _________ _______ ppm
Free Cl pH Level Cyanuric
Acid
2 3.0 7.6 0.0

24. Chemical Feeder - Provide / Repair / Replace / Approved IN

25. Direct Connection to Sewer/Drainage System Prohibited IN

26. Wastewater Disposal IN

27. Pool Equipment Room - Clean / Access IN

28. Suction Vacuum Release System (SVRS) NA

29. Chemical Storage IN
PIC/Owner Signature EHS Name
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Sierra Madre City CouncilMay 26, 2026

Sierra Madre City Council
May 26, 2026