Sierra Madre City Council
August 25, 2026

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Clear Form

PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of Sierra Madre/ Civiltec Engineering Inc.)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Sierra Madre, a California municipal corporation (“City”), and, Civiltec Engineering Inc. a (“Consultant”).

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant: Completing an update to the Water System and Sewer System Facilities Master Plans to examine the alternatives available to the City for the future orderly expansion and replacement of the infrastructure by making recommendations and providing possible solutions for consideration by the City.

2.2. The product of the design will be two separate master plans (Water and Sewer) that will clearly provide solutions for expanding the infrastructure facilities in the future. The master plans shall be a coordinated set of documents that use similar population and development information and include the necessary exhibits, tables, cost estimates and supporting text to achieve City’s goals stated herein and be within the professional standards of practice.

2.3. 2.4. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.5. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Such professional services as are set forth in Consultant’s proposal to City dated and attached hereto as Exhibit A and incorporated herein by this reference.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is: The Professional Services Agreement – Consultant Services

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Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant

3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is Dollars $468,365.00

3.5. “Commencement Date”: September 1, 2026.

3.6. “Termination Date”: December 31, 2027

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 16 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, Professional Services Agreement – Consultant Services

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including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7. Campaign Contributions. This Agreement is subject to Government Code Section 84308, as amended by SB 1439. Consultant shall disclose any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party’s agent. Consultant shall provide a signed copy of the attached Campaign Contribution Disclosure Form to the City prior to, or concurrent with, the Consultant’s execution of this Agreement.

5.8. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services.
shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.9. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.10. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.11. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

5.12. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Professional Services Agreement – Consultant Services

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Agreement.

5.13. Skilled and Trained Workforce Requirement. When the use of a skilled and trained workforce is required to complete a contract pursuant to existing law, this contract is subject to such requirement and Consultant agrees to use a skilled and trained workforce.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

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7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. This Agreement is subject to Prevailing Wage Laws, for all work performed under this Agreement for which the payment of prevailing wage is required by those laws. Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computeraided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as “written products”) shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

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10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1. Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2. Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11.3. Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

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11.4. Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5. Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6. Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act.

Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.7. Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.

11.8. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same.

Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the project name:
• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.

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12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $1,000,000 per occurrence $2,000,000 aggregate
• General Liability:
o General Aggregate: $2,000,000
o Products Comp/Op Aggregate $2,000,000
o Personal & Advertising Injury $1,000,000
o Each Occurrence $1,000,000
o Fire Damage (any one fire) $ 50,000
o Medical Expense (any 1 person) $ 5,000
• Workers' Compensation: o Workers'
Compensation Statutory Limits
o EL Each Accident $1,000,000
o EL Disease - Policy Limit $1,000,000
o EL Disease - Each Employee $1,000,000
• Automobile Liability:
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form.

Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work.

Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claims- Professional Services Agreement – Consultant Services

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made basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of Sierra Madre must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11. Notices. Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of Sierra Madre, Attn:, 232 W. Sierra Madre Blvd., Sierra Madre, CA 91024.

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12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement. City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement.

Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration or early termination of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on:
(i) the day of delivery if delivered by hand, email, or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City If to Consultant
Brian A Dickinson David Byrum, President
232 W. Sierra Madre Blvd. 605 E. Huntington Dr., Suite 205 Sierra Madre, CA 91024 Monrovia, CA 91016
Telephone: (626) 355-7135 626-357-0588
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Email: [email protected] [email protected] With courtesy copy to:

Aleks R. Giragosian, Esq.

Sierra Madre City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd., Suite 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Email: [email protected]

15. SURVIVING COVENANTS
The parties agree that the covenants contained in Section 5.11 (Records), Section 10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnification), Section 12.8 (ClaimsMade Policies), paragraph 12.13 (Waiver of Subrogation), Section 13.2 (Consultant Cooperation in Defense of Claims), Section 15 (Surviving Covenants), Section 17 (Interpretation of Agreement), and Section 18 (General Provisions) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement by the City upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the provisions of this Agreement and its exhibits, the provisions of this Agreement shall prevail. In the event of any material discrepancy between the express provisions of this Agreement and the exhibits of this Agreement, the provisions of this Professional Services Agreement – Consultant Services

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Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

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18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

Professional Services Agreement – Consultant Services

311135.v1 8/21/2023

18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to sole jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

18.13. Counterparts; Electronic Signatures. This Agreement may be signed in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument. The parties acknowledge and agree that this Agreement may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. Without limitation, “electronic signature” shall include faxed or emailed versions of an original signature, electronically scanned and transmitted versions (e.g., via pdf) of an original signature, or a digital signature.

Professional Services Agreement – Consultant Services

311135.v1 8/21/2023
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY”
City of Sierra Madre
Authorized Signatories:

Signature:

Printed:

Title:

Date:

Attest:

Signature:

Printed:

Title: City Clerk
Date:

Approved as to Form:

Signature:

Printed:

Title: City Attorney
Date:

EXHIBIT A
Scope of Services
Exhibit B
Approved Fee Schedule
“CONSULTANT”
Signature:

Printed:

Title:

Date:

CITY OF
SIERRA
MADRE

STAFF REPORT

PUBLIC WORKS SERVICES
DATE: August 25, 2026
TO: Honorable Mayor and City Council
FROM: Brian Dickinson, Director of Public Works
By: Eric Lozick, Management Analyst
SUBJECT:

Professional Services Agreement with Tiger Eye Engineering, LLC for the Pavement Management Plan Update in a Not to Exceed Amount of $25,000

RECOMMENDATION
It is recommended that the City Council:

1. Approve a Professional Services Agreement with Tiger Eye Engineering, LLC for the Pavement Management Plan Update in an amount not to exceed $25,000, with a term ending June 30, 2028.

2. Authorize the City Manager to execute the Professional Services Agreement, in a form approved by the City Attorney, subject to receipt and approval of the required insurance documents. The final agreement shall incorporate the Request for Proposals, Tiger Eye's July 28, 2026 written clarification, and Tiger Eye's proposal, with the following order of precedence: the Agreement, the Request for Proposals, the written clarification, and the proposal.

SUMMARY
The proposed agreement will provide a current condition assessment of the entire City-maintained street network, update the City's MicroPAVER and geographic information system databases, and develop a five-year maintenance and rehabilitation program for use in future Capital Improvement Program and budget decisions.

The City received three proposals. Tiger Eye Engineering, LLC was the highest-ranked proposer and proposed a fee of $25,000. Its approach uses automated, vehicle-based pavement data collection with high-resolution imagery, LiDAR, and computer-assisted distress detection. The resulting condition data will be used to calculate Pavement Condition Index ratings, prepare budget scenarios, and identify recommended pavement treatments and project priorities.

Tiger Eye will serve as the prime consultant, with Atlas Technical Consultants providing California engineering support. The final Pavement Management Plan is scheduled for completion by March 26, 2027, followed by twelve months of as-needed database support.

DISCUSSION & ANALYSIS
The City's 2023 pavement survey reported a weighted average Pavement Condition Index of 76.7, classified as "Good." Pavement condition changes as streets age and as maintenance and rehabilitation projects are completed.

Updated field data is therefore needed to verify the current roadway inventory, measure existing conditions, and establish a current basis for street maintenance and capital planning.

The updated plan will cover the entire City-maintained roadway network, estimated in the RFP at approximately 36 miles. The required work includes review of improvements completed since the prior update, automated pavement distress data collection in accordance with ASTM D6433-24, verification of roadway segments and attributes, updates to the MicroPAVER and GIS databases, development of multiple funding scenarios, and preparation of a five-year maintenance and rehabilitation strategy. The plan will inform future project and funding decisions; it does not authorize construction of any specific street project.

PROCUREMENT AND EVALUATION
On June 10, 2026, the Public Works Department issued a Request for Proposals through the City's PlanetBids procurement portal. Eight firms registered as prospective proposers, and three proposals were received by the July 8, 2026 deadline. The RFP stated that selection would be based on qualifications, understanding of the scope, approach, team experience, references, schedule, and cost reasonableness, with award to the firm providing the best overall value to the City.

Three Public Works staff members, the Public Works Director, Public Works/Utilities/Operations Manager, and Management Analyst, independently scored each proposal on a 0-to-10 scale using five weighted criteria: scope and project approach (10 percent); functional and technical capabilities (40 percent); related experience and staff qualifications (15 percent); implementation, support, and training (20 percent); and cost (15 percent). The evaluation form grouped the RFP's stated factors into these categories; submitted references were considered within related experience and staff qualifications, and proposed schedules within implementation, support, and training. Each evaluator's weighted total had a maximum of 10 points. The three totals were summed, divided by the 30-point maximum, and expressed on a 100-point basis.

Proposer
Proposed
Fee
Final
Score Rank
Tiger Eye
Engineering,
LLC
$25,000 85.52 1
Bucknam
Infrastructure
Group
$23,683 81.00 2
Quality
Engineering
Solutions, Inc.
$42,750 80.42 3
Based on the evaluation, Tiger Eye received the highest overall score. Its proposal was rated highest in functional and technical capabilities, the most heavily weighted criterion, based on its automated, full-network pavement assessment approach, georeferenced imagery, LiDAR-based measurements, and integration with the City's MicroPAVER and GIS databases.

Although Bucknam submitted the lowest fee, its proposed manual walking survey supplemented by roadway video differed from the automated pavement distress data collection specified in Exhibit A of the RFP. Staff determined that Tiger Eye's technical approach better satisfied the City's project requirements and provided the best overall value at a not-to-exceed amount of $25,000.

The agreement will establish a fixed, not-to-exceed amount of $25,000 for all City-maintained streets included in the RFP and the City's current pavement inventory. The RFP estimates the network at approximately 36 miles and requires a minimum 25 percent sampling rate. Tiger Eye proposed automated collection covering 100 percent of the City-maintained network without sampling. That higher level of coverage will be incorporated into the agreement. Compensation will not be adjusted based on the consultant's final mileage calculation. The fee includes field collection, data processing, database and GIS updates, approximately six project meetings, reports, deliverables, travel, equipment, and incidental expenses. No contingency is included.

The consultant is scheduled to complete the pavement survey and submit the condition data by November 30, 2026, submit the draft plan by January 29, 2027, and submit the final plan and supporting deliverables by March 26, 2027. The agreement will remain in effect through June 30, 2028 to cover the required twelve-month support period and final invoicing.

Before execution, the final agreement and exhibits will identify the California-licensed professional engineer responsible for reviewing, signing, and sealing the final report, as required by Exhibit A; reconcile the task fee schedule to the $25,000 maximum amount; expressly require automated pavement distress data collection and analysis in accordance with ASTM D6433-24, with 100 percent coverage of the City-maintained network; include approximately three staff coordination meetings and approximately three public meetings; and incorporate the RFP, Tiger Eye's July 28 written clarification, and Tiger Eye's proposal under the stated order of precedence. The notice to proceed will not be issued until Tiger Eye and Atlas satisfy the City's insurance and business-license requirements.

STRATEGIC PLAN RELATIONSHIP
The recommended action supports Strategic Plan Goal OS 2.1, Create a Sustainable Capital Improvement Plan.

ENVIRONMENTAL ANALYSIS
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment

FISCAL IMPACT
The total not-to-exceed amount of the Professional Services Agreement is $25,000. Funding is available in the the adopted FY 2026/27 Public Works operating budget, Account No. 10000.83500.52100. No contingency is included in the recommended amount. The agreement term extends through June 30, 2028 solely to accommodate the twelve-month support period and final invoicing; total compensation remains limited to the $25,000 project appropriation. Any work outside the approved scope or compensation exceeding $25,000 would require prior written authorization and an amendment to the agreement.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments

1. Tiger Eye Engineering - Proposal.pdf

2. Pavement-Management-Plan-PSA-Tiger-Eye.pdf

3. Pavement Management Plan Update - RFP.pdf
AI-based detection model
Prepared for the
City of Sierra Madre
Proposal by Tiger Eye
Engineering LLC
July 8th, 2026
July 8th, 2026
City of Sierra Madre
Public Works Department
232 W. Sierra Madre Blvd.

Sierra Madre, CA 91024
Tiger Eye Engineering LLC
6206 Overbrook Ct
Columbia, MO 65201
Ph: (573) 424-3926
E: [email protected]
A. Cover Letter
Dear Evaluation Committee,
Tiger Eye Engineering LLC (TEE) is proud to present this overview of our digital approach to the pavement condition assessment, data analysis, and Pavement Management Plan (PMP) update for the City of Sierra Madre’s road network. Founded by national leaders in pavement engineering and data science from the University of MissouriColumbia, TEE is an industry leader in AI-driven pavement evaluation, staffed by world-class pavement experts and machine learning specialists. Our innovative yet practical approach and extensive experience executing municipal pavement condition assessments will provide the City with clear, defensible data and powerful tools to support informed maintenance and asset management decisions.

Key Differentiators
TEE’s automated approach mitigates human bias, enhances accuracy, and streamlines decision-making with high-resolution imagery, 3D point-cloud data, and GIS-based asset tracking. Our sensors can identify every category of pavement distress with highly accurate attribute data and distance measurements. All pavement condition data will be seamlessly integrated into the City’s GIS and MicroPAVER systems via a validated, georeferenced database that is optimized for immediate use by local staff and leverages our decades of experience with municipal pavement management planning tools.

Our Partner: Atlas Technical Consultants
Atlas Technical Consultants (Atlas) is a leading professional services firm with a nationwide footprint specializing in geotechnical engineering; special inspection and material testing, infrastructure design and modeling; environmental compliance and permitting; and program, project, and construction management. Atlas is a nationwide company, employing over 3,000 staff, including California-licensed professional and geotechnical engineers, pavement engineers, program, project, and construction managers, support personnel, certified inspectors, and testing technicians. The Atlas-TEE team was recently selected by the City of La Verne, CA, to perform a compressive Pavement Condition Assessment and Pavement Management Plan Update in 2026; our team is currently mobilized and working less than 20 miles from the City of Sierra Madre.

Principal in Charge
TEE’s Co-Founder, Hamed Majidifard, PhD, PE will serve as Principal in Charge and Project Manager, with full responsibility for planning, technical coordination, and delivery of the project. He has overseen the successful completion of more than 20 municipal contracts on behalf of TEE and is duly authorized to bind the firm.

Our Commitment
TEE has reviewed the RFP and all issued addenda and agrees to the terms, conditions, and requirements of this solicitation. Our proposal will remain valid for 90 days following the submission deadline. We are confident that TEE’s experience and technology-driven approach will provide the City of Sierra Madre with reliable, high-quality pavement management solutions that support long-term pavement and transportation asset management.

Respectfully submitted,
Hamed Majidifard, PhD, PE | TEE Co-Founder | PIC and Project Manager Ph: (573) 424-3926 | E: [email protected]
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
3 Contents
A. Cover Letter---------------------------------------------------------------------2 B. Overview and Approach-----------------------------------------------------4 B.1 Project Understanding..................................................................................................................... 4 B.2 Work Plan and Methodology .......................................................................................................... 4 C. Company Profile------------------------------------------------------------- 16 C.1 Tiger Eye Engineering Overview.................................................................................................... 16 C.2 Subcontractor Profile: Atlas Technical Consultants...................................................................... 16 C.3 Office Locations............................................................................................................................. 17 D. Qualifications of Personnel----------------------------------------------- 17 D.1 Organizational Chart...................................................................................................................... 17 D.2 Resumes of Key Staff..................................................................................................................... 17 E. Past Experience -------------------------------------------------------------- 26 E.1 TEE Experience Overview .............................................................................................................. 26 E.2 Major Completed Projects with PCI Evaluations and PMP/PMS Implementations/Updates....... 26 E.3 Relevant Project Experience Narratives........................................................................................ 27 F. Current Projects ------------------------------------------------------------- 30 F.1 Ongoing Project 1: City of La Verne, CA ........................................................................................ 30 F.2 Ongoing Project 2: City of Thornton, CO....................................................................................... 32 G. References -------------------------------------------------------------------- 33 H. Project Schedule------------------------------------------------------------- 34 I. Cost Proposal----------------------------------------------------------------- 35 I.1 Task-Based Fee Schedule .............................................................................................................. 35 I.2 Labor Hour Allocation by Task and Staff Classification ................................................................. 35 I.3 Pricing Assumptions...................................................................................................................... 35 J. Certificate of Insurance---------------------------------------------------- 36 K. Conflicts of Interest Disclosure ------------------------------------------ 36 L. Non-Collusion Affidavit---------------------------------------------------- 36 Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
4 B. Overview and Approach
B.1 Project Understanding
TEE understands that the City of Sierra Madre is seeking a strategic, defensible, and grant-ready Pavement Management Plan that will serve as the foundation for long-term infrastructure investment. With approximately 36 miles of roadway, the City requires an accurate understanding of existing pavement conditions, a comprehensive and current GIS-based pavement database, and data-driven maintenance and rehabilitation strategies that maximize the value of limited capital resources while maintaining compliance with Metro, Caltrans, and FHWA requirements.

Our team's extensive experience delivering pavement condition assessments and pavement management programs for municipalities across the United States has provided a thorough understanding of the technical, operational, and financial challenges cities face in managing aging transportation infrastructure. Having completed network-level pavement assessments ranging from small municipal street systems to citywide transportation networks exceeding thousands of lane miles, our team understands the importance of delivering consistent, high-quality condition data while minimizing impacts to City operations. We also understand the value of integrating pavement condition information into GIS and asset management systems that City staff can easily maintain and utilize long after project completion.

Our experience preparing pavement management plans for agencies with objectives similar to Sierra Madre's enables us to anticipate the City's needs throughout every phase of the project. We understand the importance of developing realistic pavement performance and deterioration models, evaluating multiple funding and treatment scenarios, and preparing practical multi-year rehabilitation strategies that balance pavement preservation with reconstruction needs. Just as importantly, we recognize that the final Pavement Management Plan must be presented in a clear, well-documented format that supports agency reporting requirements, informs City Council decision-making, and strengthens future applications for Metro, Caltrans, FHWA, and other transportation funding opportunities.

TEE and Atlas have successfully partnered on projects requiring the same combination of advanced data collection technologies, AI-driven pavement condition analysis, GIS integration, and pavement management expertise requested by the City. This proven collaboration allows us to deliver a seamless workflow from field collection through final reporting, producing accurate, actionable recommendations that City staff can confidently implement. Our understanding of Sierra Madre's goals and our demonstrated ability to achieve them through similar projects positions our team to deliver a Pavement Management Plan that provides lasting value well beyond the completion of this assignment.

B.2 Work Plan and Methodology
B.2.1 Task 1.1 - Project Management and Administration
For municipal projects TEE utilizes a structured project management and communication framework that includes clearly defined roles and responsibilities, routine coordination meetings (including the kickoff, 65%, and 100% completion meetings), milestone tracking, and monthly progress reporting to maintain transparency and accountability throughout the project.

Risk reduction and quality assurance will be facilitated through established QA/QC procedures, including data verification, validation reviews, accuracy checks, and continuous coordination with City staff to verify that all deliverables are accurate, consistent, and aligned with project objectives and applicable standards.

B.2.2 Task 1.2 - Update Maintenance and Rehabilitation History TEE’s standard operating procedures for PMP updates includes a thorough review of all relevant GIS shapefiles, maintenance history, and current organizational practices. Our engineers will update the existing GIS layers and Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
5 MicroPAVER database with all maintenance and rehabilitation activities since the previous pavement condition assessment (2023) and identify opportunities for improvement of the current shapefile, road log, and/or database organization. TEE’s experience with PMS implementation, historical data migration, normalization, and QA validation for municipal clients (such as the County of Weld, Colorado, the City of Brampton, Ontario, and the City of Thornton, Colorado) will allow us to quickly identify ways to increase the useability of the City’s historical pavement condition data.

B.2.3 Task 1.3 - Pavement Condition Surveys
TEE’s automated, vehicle-based survey
provides a variety of advantages over
tradition survey methods and produces
consistent, repeatable pavement
condition data. The system utilizes
multiple high-resolution cameras
(including 360°) and a lightweight LiDAR
sensor to capture hyper-granular data
and create a comprehensive picture of
the roadway conditions with 100%
coverage in a single route. Our survey
system can gather clear and consistent
imagery, LiDAR point clouds,
accelerometer readings, and geospatial
data (via Inertial Navigational Units (INU)
and Inertial Measurement Units (IMU)
embedded in the camera system, as well
as a highly accurate and stable Global
Navigation Satellite System (GNSS)
sensor) to capture roadway dimensions,
surface type, pavement distresses, ride
quality, and all other attributes required
to create a comprehensive pavement
condition database. The survey will
produce high-definition, georeferenced
imagery of the City-maintained road
network from multiple angles, including
downward-facing, right-of-way, and
360°.

One of the main advantages of this
system is guaranteed consistency
between all operators. TEE employs strict calibration and data quality assurance protocols to produce consistent inputs for its AI-based detection models while preventing any instance of rater bias or gaps in survey coverage.

B.2.3.1 Pavement Condition Index (PCI) per ASTM D6433
The TEE AI-based Distress Detection system was developed by coding and integrating several machine learning and deep learning techniques for distress detection and pavement condition assessment. In the figures below, samples of detections from 39 distinct distress types on both flexible and rigid pavement are displayed. The AI models have annotated the images, based on extensive model training conducted over the past 5 years using more than 1,000,000 expert-annotated images. The annotations (detections) indicate the type, extent and the severity of each distress following ASTM D6433 and E3303.

Figure 1. TEE Data Collection Sensors
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
6 Figure 2.Example of Flexible Pavement Distresses Detected in Jefferson City, MO Figure 3. Example of Rigid Pavement Distresses Detected in Jefferson City, MO (L) (M) (H)
Figure 4. Block Cracking, Example Severity Detections
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
7 (L) (M) (H)
Figure 5. Alligator Cracking, Example Severity Detections (L) (M) (H)
Figure 6. LT Cracking, Example Severity Detections
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
8 (L) (M) (H)
Figure 7. Patches, Example Severity Detections
(L) (M) (H)
Figure 8. Weathering & Raveling, Example Severity Detections Once the AI algorithms detect the type, extent, and severity of the distresses, the Pavement Condition Index (PCI) is then calculated using standardized equations following the ASTM D6433 standard. The PCI is represented on a scale ranging from 0 to 100, where higher values signify a superior condition of the pavement. The final condition assessment can be easily adapted to comply with the standard deduct matrix or to local deduct values and classifications as specified by the City.

All collected data will undergo a structured processing and quality control workflow with a focus on accuracy, completeness, and internal consistency. Pavement Condition Index (PCI) values will be calculated for each roadway segment using a no-sampling approach, producing a complete PCI rating for every predefined segment, as well as every image (6ft intervals). Data normalization and validation procedures will be applied to confirm consistency across roadway classes and survey limits. Final datasets will be reviewed to verify that condition indices accurately reflect observed pavement conditions and align with accepted engineering practices.

Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
9 B.2.3.2 International Roughness Index (IRI)
International Roughness Index (IRI) ratings for the entire network can be calculated using TEE’s agile LiDAR system. The Livox HAP solid‐state LiDAR, with its unique non‐ repetitive scanning pattern, produces dense, high‐resolution point clouds while its integrated IMU continuously records platform motion. Leveraging a real‐time SLAM (Simultaneous Localization and Mapping) pipeline, the system produces a globally consistent, motion‐compensated 3D map of the pavement surface. The longitudinal profile is extracted along the wheel path by selecting the appropriate point clouds corresponding to the vehicle’s tire trajectories and is subsequently analyzed using a quarter‐car dynamic model. By evaluating the resulting displacement time series, the International Roughness Index (IRI) is directly derived from the LiDAR‐based point cloud data per ASTM E1926. Tiger Eye’s accelerometer and machine learning system has been calibrated and validated against roughness captured by MoDOT’s Class 1 Inertial Profiler (AASHTO R56) and meets the guidelines for ASTM E-950 Class 1. The system has been designed for accuracy at differing speeds and road classes. These ratings will be included in all final deliverables alongside the PCI ratings and distress imagery.

B.2.3.3 Rutting and Surface Profile (Crossfall and Grade) via LiDAR The lightweight LiDAR
system in TEE’s sensor array
measures surface geometry,
roughness, rutting, and the location of all right-of-way assets. Rutting measurements will be conducted by
creating cross-sectional profiles and fitting a five-point polynomial to the lane data using the straight-edge ASTM E1703 method, enabling accurate calculation of rut depth in the two wheel paths. Creating the cross-section profile, fitting a five-point polynomial to the points of the lanes, and measuring the rut depth in the two wheel passes
provides a reliable assessment of surface deformation.

Inertial sensors provide additional measurements for
continuous crossfall and grade measurements, crossreferenced with the longitudinal cross section of the LiDAR point-cloud.

B.2.4 Task 1.4 - Database Verification and Organization By collecting imagery and measurements for 100% of the City-maintained road network, TEE’s pavement condition assessment presents the opportunity to validate the City’s pavement inventory and segmentation. By leveraging insights from Tasks 1.2 and 1.3, TEE will present a change list of proposed additions, deletions, and modifications to the current road segments/branches to City staff. Upon approval, TEE will finalize the updated pavement inventory and attribute database with an enhanced user experience and improved ability to integrate future data sets. TEE’s georeferenced imagery and pavement condition database will be structured to align with the updated database and formatted for immediate useability within the City’s MicroPAVER system.

B.2.4.1 Pavement Condition Database Visualization Tools In addition to the updated MicroPAVER database, stakeholders will be given access to view the updated PCI and distress data on an optimized, no-install, web-based Dashboard. TEE’s web-based visualization platform is flexible, user-friendly, and purpose-built for fast, interactive exploration of big geospatial datasets.

Figure 10. Rutting Cross-Section Measurements
Figure 9. IRI Calculation
Workflow
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
10 Figure 11. Interactive Data Visualization Map Jefferson City Roads Conditions (Heavy AI Platform) Within the TEE dashboard, every data point is linked to an accompanying top-down image showcasing the detected distress types, extent, and PCI for both the image and the corresponding section. Additionally, an embedded link to the 360⁰-view dashboard is provided, offering a comprehensive visual perspective.

Figure 12. Image Integrated Interactive Data Visualization Map for Jefferson City Roads Please visit the following web address to view a sample pavement condition index hosted on TEE’s visualization dashboard: https://tigereye-eng.com/visualization-dashboard B.2.5 Task 1.5 - Budgetary Analysis
The primary objective of TEE’s Pavement Management Plan Update is to deliver cost-effective maintenance and rehabilitation programs that make the best use of available resources while extending the overall service life of the roadway network. This is achieved through an optimization process that evaluates different treatment strategies, budgets, and timing scenarios to determine the most effective course of action.

Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
11 TEE will leverage our decades of experience in pavement materials testing and research to produce highlyaccurate PCI forecasts based on an analysis of the historical and current data. TEE will then collaborate with the City to document all available treatment options and cost estimates to develop a 5-year maintenance and rehabilitation (M&R) strategy. All data inputs and the resulting M&R recommendations will be reflected in the City’s MicroPAVER database, delivered as a clear, integrated pavement management experience.

Our pavement management team will evaluate multiple rehabilitation and maintenance scenarios by considering current budgetary constraints, network performance objectives, and long-term investment goals. These scenarios will allow agencies to compare trade-offs between cost, performance, and risk, enabling them to select a strategy that maximizes roadway condition improvements while staying within financial limitations. Example scenarios include:
• Annual funding required to maintain current pavement conditions. • Annual funding required to maintain the current network backlog. • Minimum funding level required to avoid falling below control PCI limit. • Minimum funding level required to avoid falling below control backlog limit. • Future network performance predictions, including the network average PCI and segment level PCI.
• Strategic rehabilitation and treatment recommendations per current budget.

To enhance useability of the PMP, TEE’s condition ratings, unit costs, treatments, decision trees triggers, performance models, budget scenarios, prioritization rules, and PCI targets will be integrated into the City’s MicroPAVER database. Using MicroPAVER's pavement performance modeling capabilities, our team will develop optimized maintenance and rehabilitation strategies that maximize network condition while minimizing lifecycle costs. The program will reflect multiple budget scenarios and illustrate the projected impact of different funding levels on future pavement conditions, allowing the City to evaluate tradeoffs between preservation, rehabilitation, reconstruction, and deferred maintenance. Recommended treatment strategies will identify appropriate pavement preservation techniques, rehabilitation alternatives, estimated construction costs, anticipated service lives, and recommended implementation years. By optimizing the City’s pavement management framework and tools with hyper-granular data and advanced analytics, TEE will empower City staff to generate defensible work plans and prioritize maintenance investments based on field-validated performance insights.

B.2.6 Task 1.6 - Final Report
Our team will prepare a comprehensive, decision-ready Pavement Management Program (PMP) report that documents the condition of Sierra Madre's pavement network. This report will present the methodology used to evaluate and forecast pavement performance, including the project approach, pavement inventory verification, automated pavement distress data collection, pavement condition assessment methodology, quality assurance/quality control procedures, database updates, and analytical assumptions, and provide practical, prioritized recommendations to support the City's long-term capital planning and asset management objectives.

The report will be organized as a professional technical document suitable for use by City staff, elected officials, funding agencies, and the public. Recommended projects will be prioritized using pavement condition, roadway classification, maintenance history, treatment effectiveness, and cost efficiency to maximize return on investment while maintaining compliance with Metro, Caltrans, and FHWA pavement management requirements.

The final report will include, at a minimum:
• Executive Summary highlighting major findings, recommended funding levels, and key implementation priorities.
• Project background, objectives, and study methodology. • Updated pavement inventory summary.

Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
12 • Network-level and segment-level Pavement Condition Index (PCI) results. • Pavement condition maps and GIS exhibits.
• Pavement distress summaries and condition distribution analyses. • Maintenance and rehabilitation decision trees and treatment recommendations. • Pavement performance forecasts and lifecycle analyses. • Budget scenarios and funding gap analyses.
• Five-year maintenance and rehabilitation program with recommended project sequencing. • Estimated construction costs and future funding needs. • Street improvement timeline and supporting graphics requested by City staff. • Conclusions and implementation recommendations.

Draft deliverables will undergo senior technical review prior to submission to verify the report is technically accurate, internally consistent, well organized, and professionally presented. We will submit a complete Draft Pavement Management Program Report for City review in accordance with the project schedule. Following receipt of City feedback and comments, we will meet with staff to discuss review comments, incorporate revisions, refine recommendations as necessary, and prepare the Final Pavement Management Program Report. Consistent with the RFP requirements, we will accommodate all requested revisions without limiting the number of review cycles, ensuring the final document fully meets the City's expectations.

Final deliverables will include:
• Final Pavement Management Program Report.
• Updated MicroPAVER database.
• Updated GIS mapping and pavement inventory.
• Draft and final report exhibits, maps, tables, and figures. • Pavement condition data and supporting documentation. • Five-year rehabilitation and maintenance program.
• Treatment maps and cost estimate reports for specific areas, as requested. • One electronic report in Microsoft Excel format.
• Three printed hard copies of the final report.
• One digital copy on USB flash drive (or equivalent media).

The completed Pavement Management Program will provide Sierra Madre with a technically sound, grant-ready asset management tool that supports Metro, Caltrans, and FHWA requirements while enabling informed budgeting, transparent project prioritization, and data-driven investment decisions for years to come.

Figure 13. Example PMP Scenario Figure: Capital Expenditure by Treatment Type Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
13 B.2.6.1 Sample Deliverable 1: Final Report and Pavement Management Plan (Anonymized) B.2.7 Optional Project Deliverables and Services
B.2.7.1 Right-of-Way (ROW) Asset Extraction
Our advanced computer vision algorithms enable automated detection and cataloging of transportation assets, including road signs, pavement markings and striping, guardrails and endcaps, curb and gutter, visible surface- Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
14 level utility features (manholes, valves, hydrants, storm inlets, and utility covers), and other utilities, allowing us to develop comprehensive asset inventory and condition assessments.

Figure 14. Asset Inventory in TEE Dashboard
Figure 15. Example Database, Pavement Marking Retroreflectivity TEE’s AI-powered Detection System can identify more than 60 distinct asset classes and can provide both numeric and qualitative condition data for all asset types. For example, our custom-developed road sign identification and rating system can effectively identify broken, faded, tilted, or obscured signs, with accurate location data provided by GPS metadata. TEE can extract sign retroreflectivity data from our LiDAR point cloud and include the ratings in our asset inventories and condition indices. Asset inventory and condition assessment can be completed in parallel with our pavement condition assessment data collection, facilitating further cost and time savings. All asset location and condition data can be seamlessly integrated into all outputs and deliverables, including the final ESRI database with georeferenced imagery.

Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
15 B.2.7.2Sidewalk Condition Assessment
TEE can collect continuous high-resolution, stereo imagery of the entire sidewalk network via e-bike or scooter. This technique enables automated and simultaneous assessment of cross-slope, running slope, trip hazards, and slab-level surface defects, offering a comprehensive solution for sidewalk condition monitoring.

The collected data is used to generate accurate 3D
representations of sidewalk surfaces. From these reconstructions, we compute cross-slope and running slope values across each segment, allowing us to identify areas where slope conditions may violate accessibility standards or present mobility challenges. The 3D geometry also allows for the detection of trip hazards by identifying abrupt vertical displacements between adjacent slabs.

These hazards are automatically flagged when height differences exceed standard safety thresholds. Additionally, each sidewalk slab is digitally segmented for surface defect detection, including cracking, spalling, displacement, and warping. By combining geometric and surface analysis, we can evaluate structural integrity and prioritize maintenance at the slab level.

TEE’s AI-based detection system can also effectively differentiate between ADA-compliant ramps equipped with detectors and those without, aiding in the enhancement of accessibility features for individuals with disabilities Slope and tripping hazard data from the e-bike survey can be combined with visual ramp assessment data to produce a comprehensive trip hazard and ramp priority repair targeting that is integrated into the City’s existing systems, the new SAMS™ PMP/PMS, and TEE Dashboard.

Figure 16. TEE Sidewalk Data Collection and Trip Hazard Detection Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
16 C. Company Profile
C.1 Tiger Eye Engineering Overview
Founded in October 2021 as a Limited Liability Corporation (LLC) by national leaders in pavement engineering and data science from the University of Missouri-Columbia, Tiger Eye Engineering (TEE) is an industry leader in AI-driven pavement evaluation, staffed by world-class pavement experts and machine learning specialists.

Approaching 5 consecutive years of consistent work and
financial stability, TEE’s experience with government clients includes pavement condition assessments, pavement condition evaluation using automated data collection technology,
georeferenced imaging, pavement distress identification and quantification, Pavement Management Plan (PMP)
implementation and support, delivery of data-driven asset management solutions, and capital improvement planning
support.

TEE’s sensor systems enable the comprehensive assessment of right-of-way (ROW) assets, including pavements, sidewalks, curb and gutter, ramps, road signs, utilities, and more. TEE’s AI-based Distress Detection System was built to support municipal Pavement Management Plan updates and produce PCI ratings according to the ASTM D6433 standard, validated by years of internal and external QA/QC and municipal applications. TEE’s Engineers routinely leverage these comprehensive ratings and hyper-granular insights to produce M&R strategies and PMP’s tailored to each client’s treatment workflows, available resources, and capital improvement goals. The outputs from TEE’s pavement condition assessments are also designed to be system agnostic and can be leveraged by any GIS or asset management software solution.

C.2 Subcontractor Profile: Atlas Technical Consultants
Formed in 2017 through the integration of established
engineering, materials testing, inspection, and construction management firms, Atlas combines decades of local, regional, and national experience within a single organization. This structure preserves the specialized expertise and regional knowledge of its legacy firms while offering the scale, resources, and consistency of a national provider.

Our service delivery approach is grounded in experienced personnel, early field awareness, and a strong track record supporting complex municipal and state roadway programs. With more than 3,000 professionals nationwide and a strong presence in California, Atlas pairs national resources with in-depth knowledge of state and local transportation programs. Atlas has three offices strategically placed throughout Southern California:

Whittier, Riverside, and San Diego. Additional support for this project comes from our Rancho Cordova office in Northern California.

The Atlas team is local and brings directly applicable experience working in and around Southern California on similar projects. Atlas has extensive experience working on several pavement related projects with Caltrans, including the Pavement Investigation on SR-58 project, located in San Bernardino County as well as the I-710 Long Life Pavement Rehabilitation project located in Los Angeles. Additionally, Atlas worked with Caltrans on the US-50 Multimodal Corridor Enhancement and Rehabilitation Design Build Project, located in District 3. At the local level, Atlas recently began working on the Pavement Management Update project as a subconsultant to Tiger Eye Engineering for the City of La Verne, CA.

Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
17 C.3 Office Locations
Project Office Location
312 24th St, Unit 527
Oakland, CA 94612
Support Office Location 1
9085 Aero Dr, Ste B,
San Diego, CA 92123
Support Office Location 2
3101 Zinfandel Drive, Suite 320,
Rancho Cordova, CA 95670
D. Qualifications of Personnel
D.1 Organizational Chart
D.2 Resumes of Key Staff
Resumes for key staff have been included starting on the next page.

Hamed Majidifard, PhD, PE
PIC, Project Manager
Farzan Kazemi, PhD, PE
Atlas Senior Engineer
William Buttlar, PhD
TEE Contract Manager,
Senior Reviewer
Amir Ghanbari, PhD, PE
TEE Project Engineer
Data Integration Lead
Morteza Mirshekari,
PhD, PE, GE
Atlas Project Engineer
Additional Field and
Administrative Staff
(1-3 Data Collectors, 1-2
Support Team Staff)
Yaw Adu-Gyamfi, PhD
TEE Senior. Engineer, AI
Specialist
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
18 Hamed Majidifard, PhD, PE | PIC, Project Manager
As CEO and Co-Founder of TEE, Dr. Majidifard has played a pivotal role in the development of the company's industry-leading infrastructure assessment technologies, including its Automated Data Collection System, AI-Powered Distress Detection Platform, and web-based analytics Dashboard. He oversees TEE's research and innovation strategy while guiding the company's continued growth and expansion. A recognized expert in transportation infrastructure analytics, Dr.

Majidifard's research has focused on machine learning applications for pavement condition assessment, performance forecasting, and automated infrastructure monitoring, helping bridge the gap between cutting-edge research and practical asset management solutions.

Pavement Condition Update | County of Weld, CO | Oct. 2025 – Jan. 2026 Dr. Majidifard managed the County of Weld’s roadway and contiguous asset inspection project, using a cost-effective machine-learning distress detection system.

He oversaw project management, field operations, data collection, and final delivery, including standardization and migration of historical data.

Pavement Condition Assessment and Data Visualization | City and County of Honolulu, HI | Mar. 2025 – Jan. 2026
Technical lead responsible for managing the data collection operations, quality control, and GIS services for the automated pavement inspection of roadway pavement for the City and County of Honolulu, HI. Scope of services included 1,800 lane miles of automated roadway inspections per ASTM D6433. He also oversaw development of the final data outputs and contributed to integration into client systems.

Pavement Condition Assessment and PMS Implementation | City of Brampton, Ontario, Canada | Mar. 2025 – Dec. 2025
Responsible for managing data processing and deliverables, quality control, and PMS implementation for a network-level pavement condition assessment of approximately 600 miles of roadway within the City of Brampton, Ontario. Scope of services included ASTM D6433-compliant pavement inspections utilizing TEE’s Automated Data Collection System and AI-based distress identification technologies to generate PCI ratings and pavement condition data. Oversaw development of final data deliverables, historical data migration, and integration into the Smart Asset Management Solutions™ (SAMS) platform to support GIS-based visualization, long-term asset management, and efficient use by City staff.

CDOT Pilot Project | Chicago, IL | Mar. 2023 – Dec. 2023 Project manager for an automated pavement and sidewalk inspection using Tiger Eye’s automated distress detection and rating system for the Chicago Department of Transportation (CDOT). Scope of services included roadway and sidewalk inspection and rating. Responsibilities included overall project management, management and validation of digital image annotation and machine learning training, data quality control, project communications, and review of project deliverables.

OFFICE LOCATION
Oakland, CA

EDUCATION
PhD, Civil
Engineering,
University of
Missouri-Columbia
MS, Civil Engineering,
Sharif University of
Technology
BS, Civil Engineering,
Bahonar University of
Kerman

REGISTRATIONS
PE, Civil; MO, CO

YRS OF EXPERIENCE
10 AVAILABILITY
20 Hrs. per Week
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
19 William Buttlar, PhD | Senior Engineer, Senior Reviewer Dr. Buttlar is a managing partner of Tiger Eye Engineering and is also the Founding Director of the Missouri Center for Transportation Innovation, as well as the Editor-InChief of the International Journal of Road Materials and Pavement Design. Dr. Buttlar has lead pavement evaluation, design, and management projects for various state highway agencies, tollways, and cities across the United States over the past 3 decades.

Pavement Condition Assessment and Mgmt. | City of Jefferson City, MO | 2022, 2025
Contract Manager and Senior Reviewer for consecutive assessments of 250 centerline miles of pavement and 500 miles of curb and gutter inspection and rating in 2022 and 2025. Responsibilities included model training, data collection, quality control, validation, analysis and evaluation. Advanced machine learning software programs were developed and used to evaluate the condition of pavements and curb and gutter infrastructure. Historical condition data was integrated into TEE’s Dashboard.

Pavement Condition Assessment | City of Washington, IL | 2023 Contract Manager and Senior Engineer for an AI-driven roadway asset management solution for the City’s 71-mile municipal road network. Directed vehicle-based pavement data collection, followed by machine learning analysis to identify all ASTM D6433 pavement distress types and generate a Pavement Condition Index (PCI) database. Integrated geospatial condition data into Esri GIS and pavement management systems to support interactive visualization, infrastructure analytics, and asset lifecycle management.

Pavement Inspection and Data Visualization | Kansas City, MO | 2022 Principal investigator for a project aimed at evaluating the current approach for pavement inspection and evaluation in Kansas City and demonstrating the potential benefits of automated distress detection, rating and data visualization using machine learning. Responsibilities included overall project management, validation of digital image annotation and machine learning training, data quality control, project communications, and review of project deliverables.

Road & Sidewalk Asset Management Platform | City of Peoria, IL | 2019 Led mobilization and deployment of an AI-driven transportation asset management solution supporting 100% roadway and sidewalk network assessment. Directed large-scale field data collection, high-resolution imagery processing, and machine learning workflows to identify 40+ pavement distress types and calculate ASTM D6433- compliant Pavement Condition Index (PCI) values. Integrated geospatial data into Esri-based asset management systems and decision optimization software to produce data-driven 5- and 10-year pavement preservation programs. Leveraged traffic volumes, crash analytics, and infrastructure condition data to optimize maintenance prioritization, capital planning, and resource allocation across the City's transportation network.

OFFICE LOCATION
Columbia, MO

EDUCATION
PhD, Civil Engineering
Penn State University
MS, Civil Engineering,
Penn State University
BS, Civil Engineering,
Penn State University

REGISTRATIONS
PE, Civil; IL (expired)

YRS OF EXPERIENCE
37 AVAILABILITY
10 Hrs. per Week
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
20 Yaw Adu-Gyamfi, PhD | Senior Engineer, AI Specialist Dr. Adu-Gyamfi is a national expert in the application of AI for highway transportation.

He is one of 30 members selected by the National Academies’ Transportation Research Board to serve as a member of the standing committee on Artificial Intelligence. He is also the recipient of the prestigious NSF CAREER grant for advancing machine learning and big data analytics methods in transportation. Dr. Adu-Gyamfi has served as PI or co-PI on more than $5 million funded projects from State agencies, NSF, DOTs, FHWA and USDOT Exploratory Advanced Research.

Pavement Condition Update | County of Weld, CO | Oct. 2025 – Jan. 2026 Senior Engineer, AI Specialist
Pavement Condition Assessment and Data Visualization | City and County of Honolulu, HI | Mar. 2025 – Jan. 2026
Senior Engineer, AI Specialist
Pavement Condition Assessment and PMS Implementation | City of Brampton, Ontario, Canada | Mar. 2025 – Dec. 2025
Senior Engineer, AI Specialist
Pavement Condition Assessments – 2024-2034 | City of Thornton, CO | 2024, 2026 In 2024 and 2026, Yaw was a key contributor to the assessment of 421 miles of pavement for the City of Thornton, Colorado. The scope of services for this contract includes biennial pavement condition assessments through 2034. His responsibilities include machine learning (ML) model development, cloud computing, and full stack development for interactive web visualization. Advanced ML software programs were developed and used to evaluate pavement conditions by identifying over 40 different distress types and calculating Pavement Condition Index (PCI) ratings following ASTM D6433 standards.

Automated Pavement, Asset, and Sidewalk Inspection, Data Visualization | City of Galesburg, IL | Mar. 2024 – Jan. 2025
Technical director for a comprehensive inspection of roadway, curb and gutter, sidewalks, and other transportation infrastructure across the approximately 180-mile City-maintained road network. Dr. Adu-Gyamfi oversaw the use of TEE’s cutting-edge and highly cost-effective automated distress detection and rating system built around advanced machine learning algorithms. Data visualization dashboards were also developed and customized for the City.

Sidewalk Condition Assessment and Ramp Evaluation Project | City of Topeka, KS | Mar. 2024 – Dec. 2024 In 2024, Yaw was involved in the assessment of 700 miles of sidewalks and ramp evaluations for the City of Topeka, Kansas. As the AI Software Developer and Geospatial Mapping Expert, his responsibilities included developing advanced machine learning models for analyzing sidewalk conditions and ramp compliance. Yaw designed and implemented a comprehensive data collection system that integrated GPS, LiDAR, video footage, IMU, and accelerometer data to accurately measure sidewalk slopes and detect surface irregularities. He also played a key role in data visualization and geospatial mapping, ensuring that validated data was presented in a clear, actionable format.

OFFICE LOCATION
Columbia, MO

EDUCATION
PhD, Civil
Engineering,
University of
Delaware
MS, Civil Engineering,
University of
Delaware
BS, Civil Engineering,
University of
Delaware

YRS OF EXPERIENCE
17 AVAILABILITY
15 Hrs. per Week
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
21 Amir Ghanbari, PhD, PE | Project Engineer, Data
Integration Lead
Amir Ghanbari is a dedicated project manager/engineer with a strong background in pavement management, pavement materials, highway and airport pavement design, and construction supported by ten years of work experience. Amir has extensive experience with pavement management systems, non-destructive testing and falling weight deflectometer back calculations, pavement condition index analysis, pavement life cycle cost analysis and preservation techniques, and asphalt material characterization. Amir is proficient with various types of pavement/asset management software such as AgileAssets, PAVER/MicroPAVER, StreetSaver, Lucity, and Cartegraph.

Pavement Condition Assessment and PAVER Integration | El Monte, CA | 2024* In this role, he executed the full life cycle of a pavement assessment, supervising the PCI evaluation and meticulously logging pavement distress data into the PAVER system to establish a current, defensible asset baseline. Amir subsequently developed an integrated five-year Maintenance and Rehabilitation (M&R) strategy using PAVER's optimization modules, which provided the City of El Monte with a data-driven roadmap to effectively allocate its multi-million dollar budget across targeted preservation and critical reconstruction treatments.

Pavement Condition Assessment and PAVER Integration | Cerritos, CA |2023* Amir directed the comprehensive pavement assessment for Cerritos, overseeing the integration of high-quality distress data into the PAVER database and ensuring the validation of the network-wide Pavement Condition Index (PCI) as the core metric for capital improvements. He utilized PAVER's robust life-cycle cost analysis (LCCA) capabilities to formulate a prioritized five-year Maintenance and Rehabilitation (M&R) strategy, which identified funding gaps and developed a fiscally responsible, phased schedule designed to maximize service life.

Pavement Condition Eval., PAVER Implementation | Garden Grove, CA |2021* As Project Engineer, Amir deployed the PAVER pavement management system for a full network evaluation of 250 centerline miles, ensuring the precise calculation of the Pavement Condition Index (PCI) through rigorous field inspection and data quality control. He then strategically utilized the output from the PAVER analysis to craft a five-year (M&R) plan.

Pavement Condition Assessment and PAVER Integration | Irvine, CA | 2021* As Project Engineer, Amir led the comprehensive pavement condition inventory for over 300 centerline miles, utilizing the PAVER system for rigorous field surveys and accurate distress classification conforming to ASTM standards. This work established a precise Pavement Condition Index (PCI) baseline, which he then leveraged to model deterioration curves and develop an optimized five-year Maintenance and Rehabilitation (M&R) plan focused on maximizing Return on Investment (ROI) by prioritizing preventive maintenance.

Pavement Condition Assessment and PAVER Integration |Santa Monica, CA | 2021* He was responsible for the hands-on execution of the PCI evaluation for Santa Monica’s high-traffic street corridors, meticulously coordinating detailed pavement distress surveys and integrating the findings into the PAVER system to provide a clear, defensible measure of asset health. Based on this analysis, Amir contributed to the development of a strategic five-year Maintenance and Rehabilitation (M&R) program that optimized treatment selection to ensure the long-term structural integrity of critical urban infrastructure. *Project completed with a previous employer

OFFICE LOCATION
Raleigh, NC

EDUCATION
PhD Pavement Eng.,
North Carolina State
University
MS Transportation
Material, Sharif
University
BS Civil Engineering,
Sharif University

REGISTRATIONS
PE, Civil; NC

YRS OF EXPERIENCE
10 AVAILABILITY
15 Hrs. per Week
Farzan Kazemi, PhD, PE
Experience and Responsibilities
Dr. Kazemi, PhD, PE, is an expert in pavement condition assessment, analysis, design, destructive & non-destructive testing, and pavement condition assessment.

Notably, Dr. Kazemi has extensive experience with both automated and manual pavement distress surveys using a variety of equipment. He has managed pavement management projects for several cities, counties, and states. Dr. Kazemi’s relevant project experience includes leading pavement evaluations, design, and rehabilitation across multiple projects for agencies such as Caltrans, Nevada DOT, New Jersey DOT, Delaware DOT, Virginia DOT, Maryland DOT, Pennsylvania DOT, and New York State DOT.

Dr. Kazemi played a key role in overseeing pavement evaluation and testing, as well as data collection for pavement thickness and condition assessments. His responsibilities also included performing pavement core calibrations and providing maintenance and rehabilitation recommendations. Dr. Kazemi was also responsible for quality control (QC), innovation, and precision in pavement data collection and statewide evaluation for West Virginia DOT.

Relevant Project Experience
Pavement Condition Evaluation and Pavement Management Program Update, City of La Verne, CA
Task Lead. Serving as Atlas Task Lead for pavement condition data collection supporting the City of La Verne Pavement Management Program, coordinating field operations, schedules, and communication among stakeholders. Managing the planning and execution of network-level pavement surveys covering approximately 240 lane miles of roadways and alleys, overseeing field data collection activities, tracking project progress, resolving field issues, and ensuring the timely delivery of high-quality pavement condition data to support the City's Pavement Management System (PMS) update (2026 – Ongoing).

Various Pavement Management Projects, County of Napa, CA Consultant Task Order Manager. Dr. Kazemi developed the report and contributed to the pavement management project for Napa County, CA. His work involved conducting pavement condition assessments, analyzing data, and providing strategic recommendations for maintenance and rehabilitation. This project was essential in helping Napa County make informed decisions to improve and maintain its road infrastructure efficiently (2019).

Various Pavement Management Projects, City/County of Camden, NJ Consultant QC/QA Manager. Dr. Kazemi managed pavement management projects for Camden County and the City of Camden in New Jersey. These projects involved assessing pavement conditions, analyzing distress data, and developing maintenance and rehabilitation plans. Dr. Kazemi’s work provided valuable data driven recommendations to support the City and County in prioritizing road repairs and optimizing their pavement management budgets (2019 – 2020).

Office Location
Rancho Cordova, CA
Education
PhD Pavement/Civil
Engineering, University of
Nevada, Reno
MS, Civil Engineering, Sharif
University of Technology, Iran
BS, Civil Engineering, Ferdowsi
University of Mashhad
Registrations
Professional Engineer – Civil:

California # 96647
Certifications
Hawkeye AARB Data
Collection System
Years of Experience
13 Farzan Kazemi, PhD, PE
West Virginia Statewide Pavement Data Collection and Evaluation, West Virginia Department of Transportation, Statewide, CA
Consultant Contract Manager. Dr. Kazemi was responsible for quality control, innovation, and precision in a statewide pavement data collection and evaluation project for West Virginia. This project involved using advanced mobile data collection techniques and sensor-based systems to gather pavement condition data across the state. Dr. Kazemi’s role was pivotal in verifying data accuracy and providing actionable recommendations for West Virginia’s pavement management strategy (2019 – 2020).

Pavement Condition Surveys and Data Collection, Various State DOTs Consultant Contract Manager. Dr. Kazemi has been involved in pavement condition surveys and data collection projects across several states, including the DOTs of Delaware, Virginia, Maryland, Pennsylvania, and New York. He led evaluations using GPR and FWD testing, performed core calibrations, and developed recommendations for pavement maintenance and rehabilitation (2020 – 2022).

Various Pavement Projects, Hamilton, NJ
Lead Project Engineer (Pavement). Dr. Kazemi independently managed projects, prepared proposals, directly interacted with clients, and submitted reports. He provided pavement design and evaluation for roadway, intersection, bridge, and toll projects. He managed pavement projects for State agencies, counties, and townships and provided term agreements on pavement screening and bridge rehabilitation. Dr. Kazemi was involved in an extensive research project ($3.5M) with New Jersey DOT and Rowan University. He performed concrete pavement distress and repair identification and geo-mapping using CADD and supported ride quality projects (data collection, analysis, and resolution). In addition, he provided advanced GIS visualization of pavement test results (FWD, GPR) (2020 – 2022).

Morteza Mirshekari, PhD, PE, GE
Project Engineer
Experience and Responsibilities
Dr. Mirshekari has 15 years of combined industry and research experience in the analysis, design, construction, and management of complex geotechnical projects.

He has served as lead engineer on numerous public and private sector projects involving foundation systems, slope stability, seepage modeling, earth retention transportation infrastructure, and geotechnical instrumentation.

His expertise includes geotechnical earthquake engineering, such as seismic hazard analysis, site response, deformation modeling, soil-structure interaction, and liquefaction assessments. Morteza has extensive knowledge of shallow and deep foundation design and construction, as well as slope stability and seepage evaluation. He has led instrumentation programs using advanced sensors to monitor geotechnical and waste facilities. He has managed projects with budgets of up to $12 billion, oversees staff and resources, supports client relationships, and provides construction oversight, inspections, and technical reviews.

Relevant Project Experience
Brightline West High-Speed Railway, Brightline, Victorville, CA to Las Vegas, NV Lead Geotechnical Engineer and Project Manager. Dr. Mirshekari managed a team of 10+ geotechnical engineers and geologists and led the geotechnical engineering efforts for the design of multiple segments of Brightline West high-speed railway in California (with a total length of more than 200 miles). This national project has a total revenue of $12B and is currently on track to connect the SoCal area to Las Vegas in about 90 minutes. The task orders managed by Morteza, to date, have involved drilling more than 650 borings, performing the associated laboratory tests, designing the geotechnical components and track substructure of the alignment in California, and preparation of Geotechnical Design Reports (GDR), Materials Reports (MR), Foundation Reports (FR), and Track Design Report (2019 – Ongoing).

Etiwanda Avenue Grade Separation Project, Moffat & Nichol, Rancho Cucamonga, CA
Geotechnical Engineer. The proposed Etiwanda Avenue Grade Separation aims to provide an uninterrupted flow of vehicular and railroad traffic at the intersection of Etiwanda Avenue and the SCRRA and BNSF railroad lines. The final proposed design includes two approach embankments and ten bents. Dr. Mirshekari led the engineering efforts in assessing the settlement, axial and lateral pile design, and seismic evaluation of the proposed bridge. A seismic Finite Element Analysis was performed (PLAXIS) to evaluate the inertia soil-structure-interaction impacts of the embankments on the seismic response of the underlying 12-foot Etiwanda feeder (2020 – 2021).

Blythe Boarder Protection Station, LSA, Blythe, CA
Lead Geotechnical Engineer and Project Manager. Dr. Mirshekari managed and led the geotechnical engineering design for the proposed Border Protection Station and its associated improvements in Blythe, California. The project also included realignment/construction of parts of I-10 and Hobsonway road. The geotechnical Office Location
San Diego, CA
Education
PhD, Geotechnical
Engineering, University of New
Hampshire
MS, Geotechnical Engineering,
University of Tehran
BS, Civil Engineering,
University of Tehran
Registrations
Professional Engineer – Civil:

California #92374
Professional Engineer –
Geotechnical: California
#3321
Years of Experience
15 Morteza Mirshekari, PhD, PE, GE
design included recommendations for shallow and light post foundations, seismic ground motion study, liquefaction analysis, and remedial grading. Rigid and flexible pavement sections were also provided as part of the recommendations following a Mechanistic-Empirical approach for the Caltrans roadway and a typical CalFP pavement design for the City of Blythe roadway (2021 – 2022).

FedEx Maintenance Hanger Facility, Los Angeles International Airport, Los Angeles, CA Geotechnical Engineer. Dr. Mirshekari designed the pavement sections of the maintenance hangar facility at the Los Angeles International Airport. FAA Rigid and Flexible Iterative Elastic Layered Design (FAARFIELD) program was used to provide a FEM-based pavement design under a combination of airplanes operated at the FedEx facility (2021).

SR-67 at Bradley Avenue Interchange Bridge, El Cajon, CA Technical Reviewer. Constructed in 1966, the existing structurally deficient bridge at Bradley Avenue Overcrossing will be replaced with a new bridge providing additional traffic capacity and pedestrian facilities. The proposed new bridge will be a two-span, cast-in-place, prestressed reinforced concrete box girder with overall length and width of 190 feet and 99 feet, respectively. Scope of geotechnical services for this project included a review of previous geotechnical explorations and performing engineering analyses in accordance with AASHTO LRFD BDS document for lateral earth pressures, bearing capacity and settlement of shallow foundations, approach embankments, pavements, and providing seismic spectral accelerations. Geotechnical reports were prepared per Caltrans guidelines (2023).

Bonsall Oaks Rue Margaux Over North Fork Gopher Canyon Creek Bridge, Bonsall, CA Technical Reviewer. The Rue Margaux Over North Fork Gopher Canyon Creek Bridge will be approximately 176 feet long and will include two traffic lanes and an outside shoulder for a total width of approximately 31 feet. Embankment fills up to about 36 feet above the existing grades are proposed on the south and north sides of the creek. The geotechnical services for this project included a site-specific geotechnical exploration and laboratory program, LOTB preparation, geophysical evaluation (ReMi survey), and performing engineering analyses in accordance with AASHTO LRFD BDS document for lateral earth pressures, bearing capacity and settlement of shallow foundations, approach embankments, pavements, and providing seismic spectral accelerations. Geotechnical reports were prepared per Caltrans guidelines (2022 – 2023).

Otay Mesa LPOE Concourse Renovation, San Diego, CA
Lead Geotechnical Engineer. Investigation supporting walkway and shade canopy renovations at the Otay Mesa Land Port of Entry. Borings and lab testing identified fill, very old alluvium, and Otay Formation. Recommendations addressed grading, support of shade canopy on CIDH or shallow foundations, expansive soil mitigation, and pavement design (2023).

City Creek Bikeways and Retaining Walls, Highland, CA
Lead Engineer. Geotechnical investigation supporting the design and construction of approximately 1.4 miles of new bikeway and retaining walls along an existing levee in Highland, California. The investigation included boring field exploration, laboratory testing, and evaluation of subsurface conditions consisting primarily of granular artificial fill with cobbles and boulders. The study assessed geologic hazards including liquefaction, flooding, and seismic ground shaking, and provided recommendations for site grading, excavation, foundation design for Caltrans Type 5 retaining walls, and pavement sections (2023).

Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
26 E. Past Experience
E.1 TEE Experience Overview
TEE’s services have been consistently utilized to serve municipal stakeholders, public works departments, and asset management firms who require unbiased and hyper-granular measurements, comprehensive condition and asset inventories, and data-driven asset management and capital investment plans. The firm’s recent project highlights include the creation of distress and asset inventories, PCI, and consecutive pavement and curb and gutter assessments for Jefferson City, Missouri (2023 and 2025); a 10-year service agreement including multiple condition assessment for the 421-mile network of the City of Thornton, Colorado (2024-2034); a comprehensive pavement condition assessment of 1,800 lane miles of roadways for the County of Honolulu, Hawaii (2025); and a pavement condition assessment for 735-centerline miles of County-maintained roads for the County of Weld, Colorado (2026).

E.2 Major Completed Projects with PCI Evaluations and PMP/PMS Implementations/Updates
• Jefferson City, MO – Pavement and Curb & Gutter Condition Assessment – 250 miles – 2022 • Mexico, MO – Pavement, Curb & Gutter, and Sidewalk Evaluation – 100 miles – 2023 • City of Dublin, OH – PCI Rating – 500 miles – 2023
• City of Peoria, IL – Pavement, Sidewalk, and Asset Evaluation – 100 miles – 2024 • Cape Breton, Nova Scotia, Canada – Pavement Analysis – 350 miles – 2024 • City of Galesburg, IL – Pavement, Sidewalk, and Asset Evaluation – 180 miles – 2024 • City of Guelph, Ontario, Canada – Pavement Condition Evaluation – 650 miles – 2024 • Dufferin County, Ontario, Canada – Pavement Condition Evaluation – 250 miles – 2024 • City of Battlefield, MO – Pavement, Sidewalk, and Asset Evaluation – 100 miles – 2024 • City of Thornton, CO – Pavement Evaluation – 450 miles – 2024 (service agreement through 2034) • Macon County, IL – County Road Condition Assessment – 250 lane miles – 2024 • City of Great Bend, Oregon – Pavement Condition Assessment – 150 miles – 2025 • Jefferson City, MO – Pavement and Curb & Gutter Condition Assessment – 250 miles – 2025 • City and County of Honolulu, HI – Pavement, Sidewalk, and Asset Evaluation – 1,800 lane miles – 2025 • City of Brampton, Ontario, Canada – Pavement Condition Assessment, PMS – 600 centerline miles – 2025 • County of Weld, CO – Pavement Condition Data Collection and PMS Updates – 735 miles – 2026 Figure 17. TEE US Project Sites
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
27 E.3 Relevant Project Experience Narratives
E.3.1 Project Example 1
Agency Name: County of Weld, CO
Project Title: Pavement Condition Assessment and Pavement Management System Update Project Dates: October 2025-January 2026
Lead Agency: Tiger Eye Engineering
Client Contact: Joshua Holbrook | (970) 400-3744 | [email protected] Location: PO Box 758, 1111 H Street, Greeley, CO
Contract Value: $148,000.00
Team Members: Hamed Majidifard (Project Manager), William G. Buttlar, Yaw Adu-Gyamfi, Amir Ghanbari Project Overview: In 2025, TEE was awarded a contract to provide updated pavement condition data and Pavement Management System (PMS) updates for County-maintained roadways of Weld County, Colorado. TEE’s ability to rapidly mobilize, efficiently collect and analyze data, and experience with a wide variety of GIS and PMS systems allowed the project team to complete the update on an aggressive timeline and finalize all deliverables within 4 months of receiving the Notice to Proceed.

Figure 18. Example 3D Point Cloud Data and Captured by TEE Automated Data Collection System Scope and Technologies: TEE’s vehicle-based Automated Data Collection System was used to collect georeferenced, high-resolution imagery and LiDAR surface geometry measurements for the entire network, as well as images of all transportation assets contiguous to the roadway (sidewalks, curb and gutter, etc.). Data collection and punch-list re-surveying efforts were completed in under two weeks.

Key Deliverables: TEE’s AI-based Distress Detection System was used to rectify the survey imagery and identify all pavement distresses across the network with type, extent, and severity measurements in accordance with the ASTM D6433-20 standard, producing a Pavement Condition Index (PCI). The Detection System was also used to create a database of all asset locations and classifications. TEE combined the new PCI data with the County’s historical pavement and drainage data to create an updated Overall Condition Index (OCI). The distress data, condition indices, and asset database was integrated into the County’s Cartegraph PMS with adherence to OpenGov Cloud requirements, enabling the County to produce all required reports and develop data-driven work plans. The data was also delivered as ESRI-based GIS layers and as an Excel-based geodatabase. Additionally, TEE delivered a web-based visualization and map-based exploration dashboard, enabling the entire Public Works Department and County stakeholdersto quickly access high-quality images of all pavement distresses, understand current network health trends, and generate custom reports.

Relevance to this RFP: The Weld County project closely aligns with the City of Sierra Madre's Pavement Management Plan Update by demonstrating TEE's ability to deliver a complete pavement management program under an accelerated schedule while maintaining exceptional data quality and seamless integration with existing Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
28 agency systems. Like Sierra Madre, Weld County required a comprehensive network-wide pavement condition assessment, ASTM D6433-compliant PCI ratings, updated GIS databases, pavement management system updates, and the development of decision-support tools that enable data-driven maintenance and rehabilitation planning.

This project highlights TEE's ability to rapidly mobilize field operations, complete network-wide data collection in less than two weeks, and deliver a fully updated Pavement Management System—including condition indices, GIS datasets, asset inventories, and web-based visualization tools—within four months of Notice to Proceed. The project also demonstrates TEE's expertise integrating new pavement condition data with historical infrastructure records to improve deterioration modeling and long-term asset management. These capabilities directly support Sierra Madre's objectives of updating its pavement inventory, producing defensible maintenance and rehabilitation recommendations, developing long-term funding strategies, and delivering GIS-compatible datasets and comprehensive reports that support future capital improvement programming and grant funding opportunities.

E.3.2 Project Example 2
Agency Name: City of Galesburg, IL
Project Title: Road, Sidewalk, and Asset Data Collection and Asset Management Project Dates: March 2024 – January 2025
Lead Agency: Hanson Professional Services
Client Contact: Aaron Gavin | (309) 345-3625 | [email protected] Location: 55 W Tompkins St., Galesburg, IL 61402
Contract Value (TEE Services): $41,000.00
Team Members: Hamed Majidifard (Project Manager), William G. Buttlar, Yaw Adu-Gyamfi, Amir Ghanbari Figure 19. Sidewalk Condition Data and Imagery from Galesburg, IL on TEE’s Dashboard Project Overview: The City of Galesburg was seeking an assessment of its current pavement conditions and a forward-looking, strategic partner to enhance its decision-making capabilities, prioritize investments, and

ADVANCED PAVEMENT MANAGEMENT SOLUTIONS
▸ Multi-metric pavement condition analysis (PCI, IRI, rutting, OCI, and custom indices) ▸ Integration of historical pavement, maintenance, rehabilitation, and GIS data into existing PMS platforms ▸ Standardization of legacy surveys and imagery for accurate deterioration modeling and life-cycle forecasting
▸ Interactive GIS dashboards and decision-support tools for capital planning, reporting, and grant applications
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
29 implement efficient maintenance and rehabilitation strategies. Through this search, the City selected TEE to provide these services in partnership with Hanson Professional Services Inc. The project is centered around the critical objectives of integrating with the City’s GIS with Hanson’s Decision Optimization Software (DOT)™ asset management software, with a focus on delivering a user-friendly, actionable pavement management planning software.

Scope and Technologies: TEE completed a comprehensive pavement assessment with high-resolution imagery capture (downward-facing and 360°), AI/machine learning based distress characterization (type/extent/severity, strictly following ASTM 6433), PCI determination via existing shape file sectioning, and picture-by-picture hypergranular PCI rating. In additional to detecting and rating every pavement distress, TEE imaged, identified, and delivered a condition rating for all transportation assets, including road signs and traffic signals. Asset extraction was completed by TEE by processing the high-resolution imagery capture from the pavement evaluation and applying machine learning based asset extraction, categorization, and geolocation. Finally, TEE performed a comprehensive sidewalk condition assessment, including ADA ramp assessment, with an ebike-based automated data collection system.

Key Deliverables: PCI rating, Sidewalk Condition Index (SCI) rating, and a complete asset inventory were delivered with georeferenced, high-resolution imagery of the transportation corridor. A custom instance of TEE’s visualization dashboard was created to host pavement, sidewalk, and asset evaluation assessment data in the same web-based platform. Data was integrated into client GIS and TEE’s visualization dashboard. Finally, pavement management planning updates were developed within DOT™, delivering all new and historical data to the City in a powerful, data-driven asset management system.

Relevance to this RFP: This project demonstrates TEE’s ability to collect, process, and deliver transportation infrastructure data for municipalities. The project also demonstrates the team’s experience in delivering advanced pavement management planning insights and tools to municipal clients.

E.3.3 Project Example 3
Agency Name: City and County of Honolulu, HI
Project Title: Pavement Data Collection
Project Dates: June 2025 - September 2025
Lead Agency: AECOM
Client Contact: Abbas S. Kachwalla | (217) 281-2550 [email protected] Location: 1151 Punchbowl St # 426, Honolulu, HI 96813
Contract Value (TEE services): $304,000.00
Team Members: Hamed Majidifard (Technical Lead), William G. Buttlar, Yaw Adu-Gyamfi, Amir Ghanbari

MULTI-ASSET CONDITION ASSESSMENT
▸ Single-Pass Evaluation of pavements, sidewalks, ADA ramps, roadway signs, traffic signals, and other transportation assets
▸ AI-Powered Asset Extraction with automated identification, classification, geolocation, and condition assessment from high-resolution imagery
▸ Integrated Pavement & Sidewalk Management using PCI and Sidewalk Condition Index (SCI) within a unified GIS and asset management environment
▸ Web-Based Visualization & Decision Support combining pavement, sidewalk, and asset inventories into an interactive platform for maintenance planning and capital investment Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
30 Project Overview: As a subconsultant to AECOM, TEE completed the data collection for a comprehensive pavement and asset assessment for 1,800 lane miles of City and County-owned roads across the island of Oahu, Hawaii.

Scope and Technologies: TEE’s automated data collection suite was used to capture high-resolution imagery (including continuous, 360° video), LiDAR surface geometry and rutting data, and other sensor data across the transportation infrastructure network (100% coverage). The collected data was then processed through TEE’s industry-leading machine learning-based AI system, which identified the type, extent, and severity of all ASTM pavement distresses including weathering, raveling, and rutting.

Key Deliverables: TEE’s automated imagery and LiDAR processing systems produced a complete Pavement Condition Index (PCI) for the 1,800-lane mile road network, as well as georeferenced imagery for every roadway distress, including type, extent, and severity according to ASTM D6433. Condition and location data was integrated into TEE’s data visualization dashboard. Individual distress identifications, superimposed on downward-facing pavement imagery, will be viewable by all stakeholders across the island via an intuitive, web-based user interface.

The data was also exported in Esri-based formats to the City and County’s GIS and pavement management systems.

Relevance to this RFP: This project demonstrates
TEE’s ability to collect, process, and operationalize
transportation infrastructure data for large scale
projects. Through the assessment of 1,800 lane miles
of roadway using high-resolution imagery, LiDARderived pavement geometry, and integrated sensor datasets, TEE developed and deployed AI/ML-based
extraction workflows capable of identifying ASTM
pavement distresses, generating PCI values, and
producing georeferenced infrastructure condition
datasets suitable for enterprise asset management
systems. The project demonstrates the team’s
experience transforming large-scale mobile mapping
data streams into actionable decision-support tools,
visualization dashboards, and GIS-integrated
outputs.

F. Current Projects
F.1 Ongoing Project 1: City of La Verne, CA
Agency Name: City of La Verne
Project Title: Pavement Condition Evaluation and Pavement Management Program Update Project Dates: May 2025 – December 2026 (Proposed)
Lead Agency: Tiger Eye Engineering
Location: 3660 D St, La Verne, CA 91750
Figure 20. TEE Automated Data Collection System on the island of Oahu

PROVEN AT METROPOLITAN SCALE
▸ Automated assessment of 1,800 lane miles with complete network coverage ▸ AI-generated PCI and ASTM D6433 distress inventories from imagery and LiDAR ▸ Web-based decision-support dashboard with georeferenced imagery and condition mapping ▸ Seamless integration with enterprise GIS and pavement management systems Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
31 Team Members: Hamed Majidifard (PIC, Project Manager), William G. Buttlar, Yaw Adu-Gyamfi, Amir Ghanbari, Farzan Kazemi
Project Overview: TEE, in partnership with Atlas, was recently selected to provide a comprehensive update to the City of La Verne's Pavement Management Program (PMP), including a network-wide assessment of approximately 200 miles of roadways, 200 miles of sidewalks, and 20 miles of alleyways. The project combines automated pavement condition surveys, structural evaluation, GIS integration, life-cycle cost analysis, and M&R strategy development to provide the City with a data-driven decision support tool for pavement preservation and rehabilitation. The project also includes development of a five-year pavement management program, budget scenarios, public presentations, and seamless integration of collected data into the City's existing GIS and asset management systems. The project has been initiated, and data collection is currently underway.

Scope and Technologies: TEE's approach emphasizes rapid, objective, and highly repeatable data collection using automated technologies. Vehicle-mounted high-resolution cameras, LiDAR, GPS, and proprietary AI models are used to collect 100% roadway coverage while identifying pavement distresses in accordance with ASTM D6433.

The project also incorporates International Roughness Index (IRI) measurements, structural testing using Falling Weight Deflectometer (FWD), and automated sidewalk assessments using an instrumented electric scooter capable of evaluating sidewalk, measuring attributes such as cross slope, running slope, trip hazards, and surface defects. All collected data will be integrated into the City’s GIS database and pavement management software to support condition mapping, deterioration modeling, life-cycle cost analysis, budget optimization, and capital improvement planning.

Key Deliverables:
• Network-wide pavement, sidewalk, and alleyway condition assessment • ASTM D6433-compliant Pavement Condition Index (PCI) ratings • International Roughness Index (IRI) measurements
• Structural pavement evaluation using Falling Weight Deflectometer testing • Updated GIS pavement inventory and asset database
• QA/QC-validated condition database
• Deterioration modeling and life-cycle cost analysis
• Five-year Pavement Management Program with prioritized rehabilitation recommendations • Budget scenarios and funding optimization analyses
• Draft and Final PMP reports
• GIS data deliverables and presentation materials
• Presentations to City Commission, City Council, and community stakeholders Relevance to this RFP: The La Verne project closely mirrors the City of Sierra Madre's Pavement Management Plan Update in both scope and technical requirements. Both projects require comprehensive pavement condition LA VERNE — CALIFORNIA MUNICIPAL DELIVERY EXPERIENCE
▸ Selected TEE–Atlas Team to deliver a comprehensive Pavement Management Program update for a Southern California municipality
▸ Integrated Engineering Services including pavement evaluation, FWD structural testing, ADA sidewalk assessment, GIS updates, and life-cycle cost analysis ▸ End-to-End Program Development from condition assessment through five-year rehabilitation planning, funding scenarios, and City Council presentations ▸ Local Resources & Technical Expertise combining TEE's AI-driven pavement technologies with Atlas' extensive Southern California engineering presence and pavement management experience
Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
32 assessments, ASTM-compliant PCI evaluations, GIS database updates, pavement management planning, life-cycle cost analysis, prioritized rehabilitation programming, and presentation of findings to City decision makers. The La Verne approach demonstrates TEE's ability to efficiently collect high-quality pavement data using advanced automated technologies while producing the comprehensive reports, funding scenarios, and implementation strategies needed to support long-term pavement preservation and grant funding opportunities. The experience gained through La Verne directly aligns with Sierra Madre's objectives of updating its pavement inventory, developing a data-driven pavement management program, producing a defensible rehabilitation strategy, and delivering GIS-compatible datasets and final reports that support future capital improvement planning and compliance with Metro, Caltrans, and FHWA funding requirements.

F.2 Ongoing Project 2: City of Thornton, CO
Agency Name: City of Thornton
Project Title: Road Data Collection and Asset Management Program Project Dates: 2024–2034 (10-Year Service Agreement)
Lead Agency: Hanson Professional Services Inc.

Location: 9500 Civic Center Drive, Thornton, CO 80229
Team Members: Hamed Majidifard (Technical Lead), William G. Buttlar, Yaw Adu-Gyamfi, Amir Ghanbari Project Overview: Tiger Eye Engineering is providing a ten-year pavement data collection and asset management program for the City of Thornton, supporting the long-term management of approximately 421 centerline miles of municipal roadways. The program combines recurring network-wide pavement condition assessments, GIS integration, and asset management software optimization to provide the City with reliable condition data for longterm infrastructure planning. Following the successful completion of the initial 2024 network assessment, the 2026 network-wide pavement data collection and Pavement Management Plan update are currently underway as part of the City's ongoing asset management program. The recurring data collection effort allows the City to monitor pavement performance over time and make informed, cost-effective maintenance and rehabilitation decisions.

Scope and Technologies: TEE performed automated pavement condition surveys using a vehicle-mounted highresolution imaging system to collect continuous street-level imagery, GPS coordinates, and pavement distress data across the City's roadway network. Pavement distresses were identified and rated in accordance with ASTM D6433 Pavement Condition Index (PCI) methodology, producing condition ratings for every roadway segment and an overall network condition distribution. The project included delivery of full-resolution roadway imagery and video, GIS databases, ArcGIS shapefiles matching the City's roadway inventory, and an interactive data dashboard that enables staff to visualize pavement distresses overlaid on downward-facing imagery alongside synchronized 360-degree imagery. TEE also exported all condition data into Hanson's Decision Optimization Technology (DOT™) pavement management software to support maintenance planning, budget optimization, and capital improvement programming.

Key Deliverables:
• Network-wide pavement condition assessment for 421 centerline miles • ASTM D6433-compliant Pavement Condition Index (PCI) ratings • High-resolution street-level imagery and video
• GPS-referenced pavement distress inventory
• GIS database and ArcGIS-compatible roadway shapefiles • Interactive web-based pavement visualization dashboard • Data integration with Hanson Decision Optimization Technology (DOT™) • Recurring network condition assessments under the 10-year service agreement • Updated deterioration trends and performance modeling Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
33 • Ongoing Pavement Management Plan updates and decision-support data for capital improvement planning
Relevance to this RFP: The Thornton program demonstrates TEE's experience delivering exactly the type of recurring pavement management services requested by the City of Sierra Madre. Like Sierra Madre's project, Thornton requires comprehensive pavement condition assessments, GIS integration, ASTM-compliant PCI evaluations, pavement management database updates, and long-term maintenance planning. The ongoing nature of the contract also demonstrates TEE's ability to support municipalities beyond the initial assessment by maintaining consistent data collection cycles, updating pavement management plans, and refining deterioration models over time. The 2026 pavement data collection and Pavement Management Plan update currently underway further illustrates TEE's capability to successfully execute repeat network assessments, maintain data continuity, and provide agencies with increasingly accurate performance models, rehabilitation strategies, and capital improvement recommendations that support data-driven infrastructure investment.

G. References
G.1 County of Weld, CO – Road Condition Assessment and PMS Update Address: PO Box 758, 1111 H Street, Greeley, CO 80631
Client Contact: Joshua Holbrook | (970) 400-3744 | [email protected] Duration: September 2025 – January 2026
Scope: Pavement condition assessment (735 centerline miles), contiguous asset location and assessment, PCI rating, IRI rating, Overall Condition Index (OCI) rating, GIS integration, Cartegraph integration, web-based Dashboard implementation, processing historical LCMS data G.2 City of Galesburg, IL – Road, Sidewalk, and Asset Data Collection and Management Address: 55 W Tompkins St. Galesburg, IL 61402
Client Contact: Aaron Gavin | (309) 345-3625 | [email protected] Duration: March 2024 – January 2025
Scope: Pavement condition assessment (179 centerline miles), sidewalk condition assessment, asset inventory, PCI rating, sidewalk condition rating, GIS integration, web-based Dashboard implementation G.3 City of Thornton, CO – Road Data Collection and Asset Management (10 Year Contract)
Address: 9500 Civic Center Dr. Thornton, CO 80229
Client Contact: Richard Nickson | (720) 977-6274 | [email protected] Duration: March 2024- December 2034 (10-Year Service Agreement) Scope: Biennial pavement condition assessments (421 centerline miles), PCI rating, GIS integration, asset management software (DOT) integration, web-based Dashboard implementation THORNTON — LONG-TERM ASSET MANAGEMENT PARTNERSHIP
▸ 10-Year Service Agreement supporting recurring pavement assessments and continuous asset management improvements
▸ 421 Centerline Miles of roadway monitored through scheduled network-wide condition assessments ▸ Recurring Pavement Management Updates with 2026 data collection and PMP update currently underway to refine deterioration models and rehabilitation strategies ▸ Decision Optimization Integration delivering GIS-compatible datasets and direct integration with Hanson DOT™ for long-term capital planning and maintenance optimization Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
34 H. Project Schedule
Table 1. Schedule Overview
Task
Number Task Description Duration Start Date Milestones
Task 1.1 Project Initiation and
Data Review 2 Weeks September
14, 2026
Kickoff meeting; review existing pavement
inventory, GIS, maintenance history, and
available data; finalize work plan,
schedule, and communication protocols.

Task 1.2 Pavement Condition
Survey 3 Weeks September
28, 2026
Complete network-wide pavement
condition assessment and field verification
of roadway inventory.

Task 1.3 Pavement Condition
Index (PCI) Analysis 3 Weeks October 19, 2026
Complete PCI calculations, quality
assurance/quality control, and network
condition summaries.

Task 1.4 Pavement Management
Analysis 3 Weeks November
9, 2026
Develop deterioration models,
maintenance and rehabilitation
recommendations, budget scenarios, and
multi-year pavement program.

Task 1.5 GIS Database Update 4 Weeks
(Concurrent)
November
16, 2026
Update GIS pavement inventory and
pavement management database; deliver
GIS-ready datasets and supporting files.

Task 1.6 Pavement Management
Program development 14 Weeks December
1, 2026
Draft PMP Report: January 2027
City Review: February 2027
Final PMP Report & Deliverables: March
2027
Table 2. Project Milestones and Completion Dates
Milestone Completion Date
Notice to Proceed / Project Kickoff September 14, 2026
Task 1.1 – Project Initiation and Data Review Complete September 25, 2026 Task 1.2 – Pavement Condition Survey Complete October 16, 2026 Task 1.3 – Pavement Condition Index (PCI) Analysis Complete November 6, 2026 Complete Inspection and Submit Data for Review (City milestone) November 30, 2026 Task 1.4 – Pavement Management Analysis Complete November 30, 2026 Task 1.5 – GIS Database Update Complete November 30, 2026 Submit Draft Pavement Management Report (City milestone) January 29, 2027 City Review Complete (City milestone) February 26, 2027 Submit Final Pavement Management Report & Final Deliverables (City milestone) March 26, 2027 Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
35 Table 3. Gantt-Style Project Schedule
Task # Task Name 09/26 10/26 11/26 12/26 1/27 02/27 03/27 Task 1.1 Project Initiation and Data Review
Task 1.2 Pavement Condition Survey
Task 1.3 Pavement Condition Index (PCI) Analysis
Task 1.4 Pavement Management Analysis
Task 1.5 GIS Database Update
Task 1.6 Pavement Management Program development
I. Cost Proposal
I.1 Task-Based Fee Schedule
I.2 Labor Hour Allocation by Task and Staff Classification I.3 Pricing Assumptions
The proposed lump sum pricing includes all labor, setup, travel, equipment mobilization, employee expenses, and incidental costs associated with the preparation and delivery of final project deliverables, including GIS databases, electronic and hard copies, and data hosting/backup. All staff rates are fully loaded and inclusive of all travel, equipment, and incidental costs.

Proposal - Pavement Management Plan Update
City of Sierra Madre, CA | Tiger Eye Engineering
36 J. Certificate of Insurance
Tiger Eye Engineering LLC (TEE) certifies that we are willing and able to meet all insurance requirements specified by the City of Sierra Madre for this project.

If selected for award, TEE will furnish all required insurance documentation prior to execution of the Professional Services Agreement, including Certificates of Insurance, required endorsements, and evidence of coverage meeting or exceeding the limits and requirements established by the City. We further certify that all required insurance coverage will be maintained for the duration of the Agreement and in accordance with all applicable contract provisions.

TEE acknowledges and agrees to comply with the insurance, indemnification, and risk management requirements set forth in the Request for Proposals and the Professional Services Agreement.

K. Conflicts of Interest Disclosure
Tiger Eye Engineering LLC (TEE), together with its subconsultant Atlas Technical Consultants, certifies that, to the best of our knowledge, neither TEE nor any member of our proposed project team has any actual, potential, or apparent conflict of interest that would impair our ability to provide impartial and objective professional services to the City of Sierra Madre under this contract.

Furthermore, TEE certifies that we have no known relationships with the City of Sierra Madre, its City Council members, officers, or employees that would:
• Constitute a conflict of interest under California Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or any other applicable law; • Prevent or impair our ability to perform the services described in this proposal; or • Present a significant opportunity for the disclosure or misuse of confidential information.

Should any actual or potential conflict of interest arise during the course of the project, TEE will promptly disclose the matter in writing to the City and will take all appropriate actions necessary to resolve the conflict in accordance with applicable laws, regulations, and the requirements of the Professional Services Agreement.

L. Non-Collusion Affidavit
A completed Non-Collusion Affidavit has been included on the next page.

iger Eye Engineering LLC T

NON-COLLUSION AFFIDAVIT
The undersigned declares:

I am the ______CE_O __&__C_o __f_o_u_n_d_e_r_______ of _________________________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on the ___ day __________________, 20__ at ___________________________________, California.
____________________________________
CONTRACTOR’s Signer’s Name
____________________________________
CONTRACTOR’s Signer’s Title
____________________________________
CONTRACTOR’s Business Name
Contractor’s Business Address:
312 24th St, 527 unit______________________
Mailing Street Address
Oakland, CA, 94612______________________
City, State, Zip Code
__________________________
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B42R7H
Professional Services Agreement – Consultant Services

311135.v1 8/21/2023

1. IDENTIFICATION

2. RECITALS

2.1. 2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees.

Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.2. “Agreement Administrator”: The Agreement Administrator for this project is: Brian A Dickinson, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant

3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of Sierra Madre / Tiger Eye Engineering, LLC)
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into by and between the City of Sierra Madre, a California municipal corporation ("City"), and Tiger Eye Engineering, LLC ("Consultant").

City requires professional services for the Pavement Management Plan Update.

3.1. "Scope of Services": The professional services set forth in Exhibit A are incorporated herein by this reference.

3.4. "Maximum Amount": The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is Twenty-Five Thousand Dollars ($25,000).

Professional Services Agreement – Consultant Services

311135.v1 8/21/2023

3.5. 3.6.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 16 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7. Campaign Contributions. This Agreement is subject to Government Code Section 84308, as amended by SB 1439. Consultant shall disclose any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party’s agent. Consultant shall provide a signed copy of the attached Campaign Contribution Disclosure Form to the City prior to, or concurrent with, the Consultant’s execution of this Agreement.
"Commencement Date": September 14, 2026.
"Termination Date": June 30, 2028.

Professional Services Agreement – Consultant Services

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5.8. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform Consultant’s project administrator without City’s prior written consent.

5.9. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.10. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.11. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor.

Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

5.12. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

Hamed Majidifard, PhD, PE shall be Consultant's project administrator and shall have direct responsibility for management of Consultant's performance under this Agreement. No change shall be made in Professional Services Agreement – Consultant Services

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5.13. Skilled and Trained Workforce Requirement. When the use of a skilled and trained workforce is required to complete a contract pursuant to existing law, this contract is subject to such requirement and Consultant agrees to use a skilled and trained workforce.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount.

Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

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7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. This Agreement is subject to Prevailing Wage Laws, for all work performed under this Agreement for which the payment of prevailing wage is required by those laws.

Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer- aided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as “written products”) shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability Professional Services Agreement – Consultant Services

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on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1. Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2. Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11.3. Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

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11.4. Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been nonnegligent.

11.5. Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6. Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.7. Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.

11.8. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them.

Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the project name:
• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement. • Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $1,000,000 per occurrence $2,000,000 aggregate
• General Liability:
o General Aggregate: $2,000,000
o Products Comp/Op Aggregate $2,000,000
o Personal & Advertising Injury $1,000,000
o Each Occurrence $1,000,000
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o Fire Damage (any one fire) $ 50,000
o Medical Expense (any 1 person) $ 5,000
• Workers' Compensation: o Workers'
Compensation Statutory Limits
o EL Each Accident $1,000,000
o EL Disease - Policy Limit $1,000,000
o EL Disease - Each Employee $1,000,000
• Automobile Liability:
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form. Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or selfinsured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work. Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claims- made basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of Sierra Madre must be endorsed as an additional insured for each policy required Professional Services Agreement – Consultant Services

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herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant.

Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11. Notices. Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement.

Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is:

City of Sierra Madre, Attn:, 232 W. Sierra Madre Blvd., Sierra Madre, CA 91024.

12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City.

Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement. City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

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12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration or early termination of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, email, or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City If to Consultant
With courtesy copy to:

Aleks R. Giragosian, Esq.

Sierra Madre City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd., Suite 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Email: [email protected]

15. SURVIVING COVENANTS
The parties agree that the covenants contained in Section 5.11 (Records), Section 10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnification), Section 12.8 (Claims- Made Policies), paragraph

12.13 (Waiver of Subrogation), Section 13.2 (Consultant Cooperation in Defense of Claims), Section 15 (Surviving Covenants), Section 17 (Interpretation of Agreement), and Section 18 (General Provisions) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ City of Sierra Madre
Brian A. Dickinson
232 W. Sierra Madre Blvd.

Sierra Madre, CA 91024
Telephone: (626) 355-7135
Email: [email protected]
Tiger Eye Engineering, LLC
Attn: Hamed Majidifard, PhD, PE
6206 Overbrook Ct.

Columbia, MO 65201
Telephone: (573) 424-3926
Email: [email protected]
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written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement by the City upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the provisions of this Agreement and its exhibits, the provisions of this Agreement shall prevail. In the event of any material discrepancy between the express provisions of this Agreement and the exhibits of this Agreement, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties.

Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

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17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended thirdparty beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of Professional Services Agreement – Consultant Services

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any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to sole jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

18.13. Counterparts; Electronic Signatures. This Agreement may be signed in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument. The parties acknowledge and agree that this Agreement may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.

Without limitation, “electronic signature” shall include faxed or emailed versions of an original signature, electronically scanned and transmitted versions (e.g., via pdf) of an original signature, or a digital signature.

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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.
“CITY”
City of Sierra Madre
Authorized Signatories:

Signature:

Printed:

Title:

Date:

Attest:

Signature:

Printed:

Title: City Clerk
Date:

Approved as to Form:

Signature:

Printed:

Title: City Attorney
Date:
“CONSULTANT”
Signature:

Printed:

Title:

Date:

Michael Bruckner
City Manager
Laura Aguilar
Aleks R. Giragosian
Hamed Majidifard, PhD, PE
CEO & Co-Founder

EXHIBIT A
Scope of Services and Incorporated Documents
Incorporated Documents
The Scope of Services consists of: (1) the City of Sierra Madre Request for Proposals for the Pavement Management Plan Update, issued June 10, 2026; (2) Tiger Eye Engineering, LLC proposal dated July 8, 2026; and (3) Tiger Eye Engineering, LLC written clarification dated July 28, 2026.

Order of Precedence
In the event of a conflict, the documents control in the following order: this Agreement, the City RFP, the July 28, 2026 written clarification, and the Consultant proposal.

Contract-Specific Requirements
Consultant shall provide automated pavement distress data collection and analysis in accordance with ASTM D6433-24 for 100 percent of the City-maintained roadway network. The scope includes approximately three staff coordination meetings, approximately three public meetings, and twelve months of as-needed database support following completion of the final plan.

California Professional Engineer
Farzan Kazemi, PhD, PE, Atlas Technical Consultants, California Civil PE No. 96647, shall be responsible for California engineering review and for signing and sealing the final Pavement Management Plan report.

Compensation Control
The project is a fixed lump-sum, not-to-exceed assignment. Compensation will not be adjusted based on the final measured roadway mileage. No contingency is included.

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EXHIBIT A
Scope of Services

SCOPE OF WORK
Introduction:

The City of Sierra Madre is seeking proposals from a qualified consultant to prepare an updated Pavement Management Plan (PMP) for the City’s street network. The selected consultant shall provide all necessary professional services required to evaluate existing pavement conditions, update the City’s pavement inventory database, and develop prioritized maintenance and rehabilitation recommendations to support the City’s long-term roadway infrastructure planning efforts.

The updated PMP shall comply with applicable requirements and guidelines established by Los Angeles County Metropolitan Transportation Authority (Metro), California Department of Transportation (Caltrans), and the Federal Highway Administration (FHWA). Maintaining a current and compliant PMP is necessary for the City to remain eligible for various local, state, and federal transportation grant and funding opportunities.

Services may include, but are not limited to, field pavement condition assessments, pavement condition indexing, GIS database updates, lifecycle and cost analysis, preparation of maintenance and rehabilitation strategies, development of multi-year capital improvement recommendations, and preparation of a final PMP report suitable for agency review and funding applications.

Project Background:

The City’s roadways consist of has approximately 12.2 miles of Arterial/Collector streets, consisting of approximately 2,168,199 SF of pavement and 109 pavement sections. The local network consists of approximately 24.2 section miles consisting of 3,737,662 SF of pavement.

The pavement conditions of the street network were last surveyed in 2023 and the overall condition of the City’s pavement network was rated as “Good” with a weighted average PCI of 76.7. The City wishes to resurvey all the roadways for the upcoming 2026 Pavement Management Program update.

Project Scope:

The Scope of Work is intended as a guide only. The Proposer is advised to add any critical tasks or elements which may have been overlooked, or delete any extraneous tasks deemed not necessary to the success of the project:

Task 1.1 - Project Management and Administration
1 The Consultant shall monitor project progress and maintain project files. Other responsibilities include supervising and reviewing the inspection process and pavement report.

The Consultant shall attend approximately three meetings (project kickoff, 65% and 100%) with City staff to outline scope, process, expectations, staff experience, observations, review schedule, budget, project documents, project goals, format of deliverables and clarify responsibility of each party.

The Consultant shall coordinate sub-consultants (if any), review existing data to be provided by the City and complete any other administrative tasks associated with the project.

The project manager shall attend approximately three public meetings to present the report to the City Council.

Any necessary City permits will be issued at no cost to the Consultant.

Task 1.2 - Update Maintenance and Rehabilitation History Review all maintenance and rehabilitation activities conducted by the City since the last PMP update. Update the City’s database to include all street segments that have been rehabilitated since the last update.

City staff will provide the current database in MicroPAVER format and a list of streets improved since the last update.

The Consultant will provide 12 months of as-needed support services to maintain and update the PMP database as streets are maintained or rehabilitated.

Task 1.3 - Pavement Condition Surveys
Collect and record pavement distress data, as per ASTM D6433-24. The collected data shall be used in the analysis and determination of the pavement conditions following ASTM D6433-24 guidelines. The Consultant will be collecting the distress data of all City roads.

The pavement distress data shall be collected by Automated Pavement Distress Data Collection method; and a minimum 25% sampling rate is utilized.

Information for each segment shall include, but not be limited to: roadway classification, roadway width and length, pavement type, pavement condition and pavement condition index score, recommended rehabilitation or maintenance strategy and estimated cost.

Input pavement distress data into the City’s database and calculate Pavement Condition Index (PCI) for each segment utilizing the latest version of MicroPAVER software. The Consultant shall keep a log of any discrepancies between the database information (i.e. dimensions, surface type, etc.) and actual field conditions and shall coordinate with City staff to correct the database as necessary. Corrections/changes to the database shall not be made without prior City staff approval.

Task 1.4 - Database Verification and Organization
2 Verify database information against City’s database information to add, delete, and/or correct segments, as needed. Organize and re-label branches and segments in a more logical manner.

Task 1.5 - Budgetary Analysis
Forecast future PCI values for each segment and create budget scenarios for each network utilizing the latest version of MicroPAVER software. The Consultant shall coordinate with City staff to develop a 5-year maintenance and rehabilitation strategy (including but not limited to selecting segments, treatment type, costs, and year of implementation). The program shall have the ability to generate various cost estimates based on substituting different rehabilitation alternatives.

Task 1.6 - Final Report
The Consultant shall prepare a final Pavement Management Program report and any other required submittal items. The report shall include, without limitation, the methods, findings and recommendations of the Consultant, which shall be presented in a single comprehensive document which, should include findings generated as part of other tasks described herein. The Consultant will revise if needed.

General Requirements:
• All work shall be performed in conformance with the City, Metro, Caltrans, and the FHWA’s policies, procedures and standards.
• The Consultant has total responsibility for the accuracy and completeness of all inspections performed and documents prepared. The documents furnished under the Agreement shall be of a quality acceptable to the City. The criteria for acceptance shall be a product of neat appearance, well organized, and technically and grammatically correct. The assumption of the number of review rounds is not allowed. • The Consultant shall submit digitally the collected distress data forms, or video footage if collected by Automated Pavement Distress collection method. • Include maps and other related information, such as street improvement timeline, as requested by City staff in final report.

Project Deliverables:
• Pavement Condition Program Report signed and sealed by a registered engineer. • Update and provide the current MicroPAVER system database with GIS maps. • Provide one (1) electronic version of the PMP report in Microsoft Excel format. • Provide draft reports with maps.
• Development of a comprehensive final report with tables and figures to summarize the condition of the current street system, and recommended needs. 3 • The Report shall contain all collected pavement data, pavement condition, recommended maintenance activities, and estimated costs for current and future years. The Report must be signed by a registered engineer. • Generate reports on an as-needed basis on a specific group, or area with needed treatment maps and estimate costs.
• Generate a 5-year rehabilitation plan and maintenance plan. • Final PMP report in three (3) hard copies and one (1) digital file on USB Flash Drive (or equivalent).

Project Schedule and Milestones:
• Complete inspection and submit data for review November 2026 • Submit Draft Pavement Management Report January 2027
• City Review February 2027
• Complete Final Pavement Report March 2027
Exhibit B
Approved Fee Schedule

EXHIBIT B
Approved Fee Schedule
Task Lump-Sum Amount
Task 1.1 - Project Management and Administration $2,000 Task 1.2 - Update Maintenance and Rehabilitation History $3,000 Task 1.3 - Pavement Condition Surveys $10,000
Task 1.4 - Database Verification and Organization $1,000 Task 1.5 - Budgetary Analysis $7,000
Task 1.6 - Final Report $2,000
TOTAL NOT TO EXCEED $25,000
The above agreed lump-sum task amounts govern and reconcile the Consultant's fee schedule to the $25,000 Maximum Amount. The $25,000 Maximum Amount includes all labor, travel, equipment, data collection, data processing, database and GIS updates, meetings, reports, deliverables, hosting/support obligations, and incidental costs required by Exhibit A.

No work outside the Scope of Services and no compensation above $25,000 is authorized without prior written City approval and a written amendment to this Agreement.

CITY OF SIERRA MADRE

REQUEST FOR PROPOSALS (RFP)

Pavement Management Plan Update
Released by June 10, 2026
Questions: June 24, 2026
Proposal Due by July 8, 2026, on or before 2:00 p.m. (Pacific Time) Scope of Service: The City of Sierra Madre Public Works Department is approximately 2.95 square miles. The City has approximately 12.2 miles of Arterial/Collector streets, consisting of approximately 2,168,199 SF of pavement and 109 pavement sections. The local network consists of approximately 24.2 section miles, consisting of 3,737,662 SF of pavement.

Scope of Work is provided in Exhibit A of Pavement Management Plan Update.

Navigate to the Documents Tab to download
(copy and paste from report)
1 Table of Contents
Introduction ....................................................................................................................... 1 Project Overview............................................................................................................... 1 Scope of Services ............................................................................................................. 2 Qualifications and Experience......................................................................................... 2 Proposal Requirements.................................................................................................... 2 Request for Proposal Schedule....................................................................................... 3 Project Timeline ................................................................................................................ 3 Submission of Proposal ................................................................................................... 3 General conditions............................................................................................................ 3 Selection Process ............................................................................................................. 4 Online References............................................................................................................. 4 Deadline for Submittal ...................................................................................................... 4 General Provisions - Terms and Conditions................................................................... 5 Professional Services Agreement – Consultant Services

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Introduction

1.1 Purpose
The City of Sierra Madre is requesting proposals from professional engineering consultants to prepare an updated Pavement Management Plan.

All proposals shall be submitted electronically through PlanetBids in accordance with Section 1.3 below.

1.2 Background
Incorporated in 1907, the City of Sierra Madre is one of the cities in the San Gabriel Valley region of Los Angeles County. The City encompasses approximately three square miles with a population of about eleven thousand residents. It is located northeast of Downtown Los Angeles at the base of the San Gabriel Mountains and is bordered by Arcadia, Pasadena, and the Angeles National Forest.

Interstate 210 is located about one mile south of the City limits. The absence of through arterials and the built-out development pattern have helped preserve Sierra Madre’s small-town character.

The downtown area, centered along Sierra Madre Boulevard and Baldwin Avenue, functions as the City’s commercial and civic hub, home to restaurants, local businesses, Memorial Park, City Hall, and the Public Library.

1.3 Proposal Submittal Closing, Time, and Location
The City requires an electronic submittal of all proposals through PlanetBids. No paper copies, fax, or email submittals will be accepted. Proposals will not be received after the closing date and time indicated below.

Late proposals will not be considered.

Submittal Closing: July 8, 2026, at 2:00 p.m. Pacific Time Electronic Submittal Platform: www.planetbids.com/sierramadre All questions and requests for clarification regarding this RFP must be submitted through the PlanetBids portal by the date and time specified in Section 1.4 (Inquiries).

1.4 Inquiries
All questions or requests for clarification regarding this Request for Proposals must be submitted in writing through the City’s PlanetBids portal.

Questions must be received no later than June 24, 2026, at 2:00 p.m. Pacific Time to allow sufficient time for response before the proposal submission deadline. Responses to inquiries will be posted as addenda in the PlanetBids system.

Proposers are responsible for checking PlanetBids for any issued addenda prior to submitting their proposals.

Project Overview
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The City of Sierra Madre is requesting proposals from professional engineering consultants prepare an updated Pavement Management Plan as per the Scope of Work in Exhibit A).

This RFP outlines the scope of services, proposal requirements, evaluation process, and submittal instructions.

Scope of Services

1. Project Background and Objectives
The City has approximately 12.2 miles of Arterial/Collector streets, consisting of approximately 2,168,199 SF of pavement and 109 pavement sections. The local network consists of approximately 24.2 section miles consisting of 3,737,662 SF of pavement.

2. Detailed Scope of Services
Task 1: Preparation of Pavement Management Plan Update
The City of Sierra Madre is seeking proposals from a qualified consultant to prepare an updated Pavement Management Plan (PMP) for the City’s street network. The selected consultant shall provide all necessary professional services required to evaluate existing pavement conditions, update the City’s pavement inventory database, and develop prioritized maintenance and rehabilitation recommendations to support the City’s long-term roadway infrastructure planning efforts.

The updated PMP shall comply with applicable requirements and guidelines established by Los Angeles County Metropolitan Transportation Authority (Metro), California Department of Transportation (Caltrans), and the Federal Highway Administration (FHWA). Maintaining a current and compliant PMP is necessary for the City to remain eligible for various local, state, and federal transportation grant and funding opportunities.

Services may include, but are not limited to, field pavement condition assessments, pavement condition indexing, GIS database updates, lifecycle and cost analysis, preparation of maintenance and rehabilitation strategies, development of multi-year capital improvement recommendations, and preparation of a final PMP report suitable for agency review and funding applications.

Qualifications and Experience
Proposers shall demonstrate:
 Experience with Pavement Management Plan studies
 Qualifications of key personnel including a project manager with Pavement Management Analysis.
 Successful delivery of comparable work for California municipal clients Proposal Requirements

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Organize proposals in the order below.

A. Cover Letter signed by an authorized officer.

B. Overview and Approach that describes methods, tools, and coordination.

C. Company Profile including years in business, services, and office location that will lead the work.

D. Qualifications of Personnel with roles, resumes, and level of effort.

E. Past Experience with similar municipal projects and references.

F. Current Projects of similar scope.

G. References with contact information and scope summaries.

H. Project Schedule.

I. Cost Proposal with task based budget, hours by staff, and rate schedule. Include all incidental costs.

J. Certificate of Insurance statement of willingness and ability to meet City requirements.

K. Conflicts of Interest disclosure.

Request for Proposal Schedule
Project Timeline
Complete inspection and submit data for review November 2026 Submit Draft Pavement Management Report January 2027
City Review February 2027
Complete Final Pavement Report March 2027
Submission of Proposal

 Proposals must be submitted electronically through the City’s PlanetBids portal no later than July 8, 2026 at 2:00 p.m. Pacific Time.

Paper, fax, or email submissions will not be accepted.
 Each proposer shall upload one (1) digital PDF labeled:
“Proposal – Sierra Madre Pavement Management Plan Update”  Proposals must remain valid for ninety (90) days from the submission date. Late submissions will not be accepted.

General conditions
A. Joint Offers. The City intends to contract with a single prime firm. Subconsultants may be included.

B. Proposal Preparation Costs. The City is not liable for costs incurred in proposal preparation.

Request for Proposal Issued
Proposal Questions due
Deadline to Submit Proposal
June 10, 2026
June 24, 2026
July 8, 2026
Staff Review July 9 - 16, 2026
City Council Award August 25, 2026
Tentative Kick-off Meeting September 14, 2026
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C. Reservation of Rights. The City may reject any or all proposals, waive informalities, request clarifications, negotiate terms, issue addenda, or cancel the RFP.

D. Acceptance of Conditions. By submitting a proposal, the proposer agrees proposals are valid for one hundred eighty days and acknowledges the City rights in this section.

E. Proposal Inclusions. Submit complete proposals that address all requirements.

F. Withdrawal of Proposal. Proposers may withdraw by written request prior to the due date and time.

G. Independent Contractor. The selected firm will act as an independent contractor.

H. Payment Terms. Payment will be made per the Agreement upon review of invoices for satisfactory work.

I. Insurance and Indemnification. The selected firm must meet City insurance and indemnification requirements prior to contract award.

J. Proof of Authority. Corporate proposers must provide proof of signing authority.

K. Patents and Copyright. Include all related fees in the price. Work products become City property upon completion of each task.

L. Taxes. Prices shall include all applicable taxes.

M. Public Record. Proposals are public records upon award except for properly identified proprietary information. Proposers who claim exemptions agree to defend and indemnify the City regarding non-disclosure.

N. Business License. The selected firm and subconsultants must obtain a City business license prior to commencing work.

O. Equal Opportunity. Proposers shall comply with equal opportunity policies.

P. Non Collusion Affidavit. Provide a signed and notarized affidavit pursuant to Public Contract Code Section 7106.

Q. Instructions and Questions. Submit questions in writing to the Contact for Questions.

R. Responses may be shared with all proposers.

Selection Process
The City may interview firms. Selection will be based on qualifications, understanding of the scope, approach, team experience, references, schedule, and cost reasonableness. Award will be made to the firm that provides the best overall value to the City in the City’s discretion. Services will be provided under the City’s Professional Services Agreement.

Online References
Consultants should review the City website at sierramadreca.gov for relevant plans, codes, and background documents.

Deadline for Submittal
 All proposals must be submitted electronically through the City’s PlanetBids portal no later than July 8, 2026, at 2:00 p.m. Pacific Time.

Paper, fax, or email submissions will not be accepted. Late submittals will not be considered.  Each proposer shall upload one (1) digital PDF labeled:
“Proposal – Sierra Madre Pavement Management Plan Update.”  All questions regarding this Request for Proposals must be submitted through the PlanetBids portal by June 24, 2026, at 2:00 p.m. Pacific Time in accordance with Section 1.4 of this RFP.

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General Provisions - Terms and Conditions
A. Joint Offers.

Where two or more firms desire to submit a single proposal in response to this RFP, they should do so on a prime-subcontractor basis rather than as a joint venture. Should any staff person or subcontractor perform unsatisfactorily, they shall be subject to removal from the project at the discretion of the City of Sierra Madre. The City intends to contract with a single firm, not multiple firms doing business as a joint venture. Please describe how the consultant plans to ensure continuity during the phasing of this project.

B. Proposal Preparation Costs.

The City is not, nor shall be deemed, liable for any costs incurred by Proposer in the preparation, submittal, or presentation of their proposals.

C. Reservations of Rights.

This RFP does not commit or obligate the City to accept or execute an agreement for any expressed or implied service. The City reserves the right to:

 Reject any and all proposals received.
 Take all proposals under advisement for up to ninety (90) days after opening.  Waive any informality on any proposal.
 Be the sole judge of the relative merits of the material mentioned in the respective proposals received.
 Request any firm/individual submitting a proposal to clarify its proposal during the selection phase.  Negotiate a final agreement and price with the successful firm providing the best overall value to the City as determined in the City’s sole and absolute discretion.  Modify or alter any requirements herein, and issue addenda or amendments to this RFP.  Terminate this RFP process at any time.

D. Acceptance of Conditions.

It is the Proposer’s responsibility to examine the scope of the proposed work to fully acquaint themselves with the specifications and the nature of the work to be accomplished. Proposers shall have no claim against the City based upon ignorance of the nature and requirements of the services provided, misapprehension of the work environment, or misunderstanding of the specification or agreement provisions. By submitting a proposal, each Proposer expressly agrees to and accepts the following conditions:
 Proposal and cost schedules shall be valid, and binding for one hundred eighty (180) days following the proposal due date and will become part of the Agreement that is negotiated with the City.  The City may require whatever evidence is deemed necessary relative to the Proposer’s financial stability and ability to perform these services.
 The City reserves the right to request further information from the Proposer, either in writing or orally, to establish any stated qualifications.
 The City reserves the right to solely judge the Proposer’s representations, and to solely determine whether the Proposer is qualified to undertake these services pursuant to the criteria set forth herein.

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 The Proposer, by submitting a proposal, expressly acknowledges and agrees that the judgment of the City as to whether or not the Proposer is qualified to perform these services shall be binding, final and conclusive.
 Any award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless and until an agreement is reached.

E. Proposal Inclusions.

The Request for Proposals documents shall be submitted in their entirety, with all applicable portions fully completed by the Proposer. All Proposers are encouraged to review and confirm that their proposal includes and specifically addresses all of the proposal requirements prior to submitting as outlined elsewhere in this document.

F. Withdrawal of Proposal Before Closing.

Any Proposer may request the withdrawal of their submitted proposal by written request at any time prior to the scheduled closing date and time. Upon receiving written request to withdraw any proposal, the City will consider the proposal null and void, and return the proposal to the Proposer. Withdrawal of proposal will not impact Proposer’s resubmittal for this or any future proposal(s).

G. Independent Contractor.

The firm will, at all times, be an independent contractor pursuant to the contract, and shall not, in any way, be considered to be an officer, agent, or employee of the City of Sierra Madre.

H. Payment Terms.

Payments are generally made based upon the review of invoices prepared by the firm for work completed to the satisfaction of the City within thirty (30) days of the submitted invoice. All payments will be made in accordance with the contract.

I. Insurance and Indemnification.

The Agreement between the City and the selected firm will contain the City’s standard insurance and indemnification language for agreements of this type. Proof of insurance is not required to be submitted with your proposal, but will be required prior to the City’s award of the contract.

J. Proof of Authority.

If the firm is a corporation, formal proof of the authority of the officer signing the bidder’s proposal to bind the corporation must be submitted with the proposal. A simple letter is not sufficient. A copy of the corporation resolution or minutes is adequate proof.

K. Taxes.

Price bid shall include all federal, state, local, and other taxes.

L. City’s Obligation to Award a Contract.

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Issuance of this RFP and receipt of proposals does not commit the City of Sierra Madre to award a contract.

The City reserves the right to postpone the review of the proposal for its own convenience, or to accept or reject any or all proposals received in response to the RFP. The City, in conjunction with the selection committee, reserves the right to negotiate with more than one firm should negotiations with the selected firm be terminated, to negotiate with more than one firm simultaneously, or to cancel all or part of the RFP.

M. Public Record.

Be advised that all information contained in proposals submitted in response to this solicitation shall become a matter of public record upon contract award, and made available upon request, unless otherwise marked. The Proposer must identify, in writing, all copyrighted material, trade secrets, or other proprietary information the Proposer claims are exempt from disclosure pursuant to the California Public Records Act.

The Proposer who claims such an exemption must also state in the proposal that: “The Proposer agrees to indemnify and hold harmless the City and its officers, employees, and agents from any claims, liability, or damages against the City and to defend any actions brought against the City for its refusal to disclose such material, trade secrets, or other proprietary information to any party.” N. Business License.

The professional provider, and any sub-consultant(s), shall obtain a valid City of Sierra Madre Business License on or before their commencement of work.

O. Equal Opportunity.

The City of Sierra Madre requires all Proposers to comply with equal opportunity policies.

P. Non-Collusion Affidavit.

All proposals must be accompanied by a signed and notarized Non-Collusion Affidavit per the Public Contract Code
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PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of Sierra Madre/ )

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Sierra Madre, a California municipal corporation (“City”), and, a (“Consultant”).

2. RECITALS

2.1. City has determined that it requires the following professional services from a consultant:

2.2. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees.

Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3. Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1. “Scope of Services”: Such professional services as are set forth in Consultant’s proposal to City dated and attached hereto as Exhibit A and incorporated herein by this reference.

3.2. “Agreement Administrator”: The Agreement Administrator for this project is: Brian A Dickinson, Public Works Director. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant

3.3. “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.4. “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is Dollars ($).

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3.5. “Commencement Date”: .

3.6. “Termination Date”: .

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 16 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT’S DUTIES

5.1. Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2. Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3. Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount. Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4. Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5. Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6. Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement.

However, City may consent in writing to Consultant’s performance of such work.

5.7. Campaign Contributions. This Agreement is subject to Government Code Section 84308, as amended by SB 1439. Consultant shall disclose any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party’s agent. Consultant shall provide a signed copy of the attached Campaign Contribution Disclosure Form to the City prior to, or concurrent with, the Consultant’s execution of this Agreement.

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5.8. Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services.
shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.9. Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.

5.10. Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.11. Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

5.12. Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

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5.13. Skilled and Trained Workforce Requirement. When the use of a skilled and trained workforce is required to complete a contract pursuant to existing law, this contract is subject to such requirement and Consultant agrees to use a skilled and trained workforce.

6. SUBCONTRACTING

6.1. General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2. Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3. Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4. Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1. General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services. Compensation shall not exceed the Maximum Amount.

Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

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7.2. Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

7.3. Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

7.4. Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5. Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6. City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7. Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. This Agreement is subject to Prevailing Wage Laws, for all work performed under this Agreement for which the payment of prevailing wage is required by those laws.

Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer- aided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as “written products”) shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

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10. RELATIONSHIP OF PARTIES

10.1. General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2. No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3. Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

10.4. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. INDEMNIFICATION

11.1. Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2. Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11.3. Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

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11.4. Attorneys Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5. Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6. Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.7. Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.

11.8. Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

12. INSURANCE

12.1. Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2. Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the project name:
• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement. • Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.

12.3. Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $1,000,000 per occurrence $2,000,000 aggregate
• General Liability:
o General Aggregate: $2,000,000
o Products Comp/Op Aggregate $2,000,000
o Personal & Advertising Injury $1,000,000
o Each Occurrence $1,000,000
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o Fire Damage (any one fire) $ 50,000
o Medical Expense (any 1 person) $ 5,000
• Workers' Compensation: o Workers'
Compensation Statutory Limits
o EL Each Accident $1,000,000
o EL Disease - Policy Limit $1,000,000
o EL Disease - Each Employee $1,000,000
• Automobile Liability:
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4. General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form. Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5. Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6. Automobile Liability Insurance. Covered vehicles shall include owned if any, nonowned, and hired automobiles and, trucks.

12.7. Professional Liability Insurance or Errors & Omissions Coverage. The deductible or selfinsured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work. Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8. Claims-Made Policies. If any of the required policies provide coverage on a claims- made basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

12.9. Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of Sierra Madre must be endorsed as an additional insured for each policy required Professional Services Agreement – Consultant Services

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herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant.

Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be noncontributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10. Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11. Notices. Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement.

Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is:

City of Sierra Madre, Attn:, 232 W. Sierra Madre Blvd., Sierra Madre, CA 91024.

12.12. Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

12.13. Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City.

Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14. Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant's insurer in connection with the services under this Agreement.

12.15. Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement. City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

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12.16. Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration or early termination of this Agreement.

13. MUTUAL COOPERATION

13.1. City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

13.2. Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, email, or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City If to Consultant
City of Sierra Madre
Brian A Dickinson
232 W. Sierra Madre Blvd.

Sierra Madre, CA 91024
Telephone: (626) 355-7135
Email:

With courtesy copy to:

Aleks R. Giragosian, Esq.

Sierra Madre City Attorney
Colantuono, Highsmith & Whatley, PC
790 E. Colorado Blvd., Suite 850
Pasadena, CA 91101
Telephone: (213) 542-5700
Email: [email protected]

15. SURVIVING COVENANTS
The parties agree that the covenants contained in Section 5.11 (Records), Section 10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnification), Section 12.8 (Claims- Made Policies), paragraph

12.13 (Waiver of Subrogation), Section 13.2 (Consultant Cooperation in Defense of Claims), Section 15 (Surviving Covenants), Section 17 (Interpretation of Agreement), and Section 18 (General Provisions) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1. City Termination. City may terminate this Agreement for any reason on five calendar days’ Professional Services Agreement – Consultant Services

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written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2. Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement by the City upon 30 days’ notice.

16.3. Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4. Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

17.2. Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the provisions of this Agreement and its exhibits, the provisions of this Agreement shall prevail. In the event of any material discrepancy between the express provisions of this Agreement and the exhibits of this Agreement, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties.

Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3. Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4. Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

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17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

18. GENERAL PROVISIONS

18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended thirdparty beneficiary of any right or obligation assumed by the parties.

18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of Professional Services Agreement – Consultant Services

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any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to sole jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

18.13. Counterparts; Electronic Signatures. This Agreement may be signed in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument. The parties acknowledge and agree that this Agreement may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.

Without limitation, “electronic signature” shall include faxed or emailed versions of an original signature, electronically scanned and transmitted versions (e.g., via pdf) of an original signature, or a digital signature.

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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.
“CITY”
City of Sierra Madre
Authorized Signatories:

Signature:

Printed:

Title:

Date:

Attest:

Signature:

Printed:

Title: City Clerk
Date:

Approved as to Form:

Signature:

Printed:

Title: City Attorney
Date:
“CONSULTANT”
Signature:

Printed:

Title:

Date:

EXHIBIT A
Scope of Services

SCOPE OF WORK
Introduction:

The City of Sierra Madre is seeking proposals from a qualified consultant to prepare an updated Pavement Management Plan (PMP) for the City’s street network. The selected consultant shall provide all necessary professional services required to evaluate existing pavement conditions, update the City’s pavement inventory database, and develop prioritized maintenance and rehabilitation recommendations to support the City’s long-term roadway infrastructure planning efforts.

The updated PMP shall comply with applicable requirements and guidelines established by Los Angeles County Metropolitan Transportation Authority (Metro), California Department of Transportation (Caltrans), and the Federal Highway Administration (FHWA). Maintaining a current and compliant PMP is necessary for the City to remain eligible for various local, state, and federal transportation grant and funding opportunities.

Services may include, but are not limited to, field pavement condition assessments, pavement condition indexing, GIS database updates, lifecycle and cost analysis, preparation of maintenance and rehabilitation strategies, development of multi-year capital improvement recommendations, and preparation of a final PMP report suitable for agency review and funding applications.

Project Background:

The City’s roadways consist of has approximately 12.2 miles of Arterial/Collector streets, consisting of approximately 2,168,199 SF of pavement and 109 pavement sections. The local network consists of approximately 24.2 section miles consisting of 3,737,662 SF of pavement.

The pavement conditions of the street network were last surveyed in 2023 and the overall condition of the City’s pavement network was rated as “Good” with a weighted average PCI of 76.7. The City wishes to resurvey all the roadways for the upcoming 2026 Pavement Management Program update.

Project Scope:

The Scope of Work is intended as a guide only. The Proposer is advised to add any critical tasks or elements which may have been overlooked, or delete any extraneous tasks deemed not necessary to the success of the project:

Task 1.1 - Project Management and Administration
1 The Consultant shall monitor project progress and maintain project files. Other responsibilities include supervising and reviewing the inspection process and pavement report.

The Consultant shall attend approximately three meetings (project kickoff, 65% and 100%) with City staff to outline scope, process, expectations, staff experience, observations, review schedule, budget, project documents, project goals, format of deliverables and clarify responsibility of each party.

The Consultant shall coordinate sub-consultants (if any), review existing data to be provided by the City and complete any other administrative tasks associated with the project.

The project manager shall attend approximately three public meetings to present the report to the City Council.

Any necessary City permits will be issued at no cost to the Consultant.

Task 1.2 - Update Maintenance and Rehabilitation History Review all maintenance and rehabilitation activities conducted by the City since the last PMP update. Update the City’s database to include all street segments that have been rehabilitated since the last update.

City staff will provide the current database in MicroPAVER format and a list of streets improved since the last update.

The Consultant will provide 12 months of as-needed support services to maintain and update the PMP database as streets are maintained or rehabilitated.

Task 1.3 - Pavement Condition Surveys
Collect and record pavement distress data, as per ASTM D6433-24. The collected data shall be used in the analysis and determination of the pavement conditions following ASTM D6433-24 guidelines. The Consultant will be collecting the distress data of all City roads.

The pavement distress data shall be collected by Automated Pavement Distress Data Collection method; and a minimum 25% sampling rate is utilized.

Information for each segment shall include, but not be limited to: roadway classification, roadway width and length, pavement type, pavement condition and pavement condition index score, recommended rehabilitation or maintenance strategy and estimated cost.

Input pavement distress data into the City’s database and calculate Pavement Condition Index (PCI) for each segment utilizing the latest version of MicroPAVER software. The Consultant shall keep a log of any discrepancies between the database information (i.e. dimensions, surface type, etc.) and actual field conditions and shall coordinate with City staff to correct the database as necessary. Corrections/changes to the database shall not be made without prior City staff approval.

Task 1.4 - Database Verification and Organization
2 Verify database information against City’s database information to add, delete, and/or correct segments, as needed. Organize and re-label branches and segments in a more logical manner.

Task 1.5 - Budgetary Analysis
Forecast future PCI values for each segment and create budget scenarios for each network utilizing the latest version of MicroPAVER software. The Consultant shall coordinate with City staff to develop a 5-year maintenance and rehabilitation strategy (including but not limited to selecting segments, treatment type, costs, and year of implementation). The program shall have the ability to generate various cost estimates based on substituting different rehabilitation alternatives.

Task 1.6 - Final Report
The Consultant shall prepare a final Pavement Management Program report and any other required submittal items. The report shall include, without limitation, the methods, findings and recommendations of the Consultant, which shall be presented in a single comprehensive document which, should include findings generated as part of other tasks described herein. The Consultant will revise if needed.

General Requirements:
• All work shall be performed in conformance with the City, Metro, Caltrans, and the FHWA’s policies, procedures and standards.
• The Consultant has total responsibility for the accuracy and completeness of all inspections performed and documents prepared. The documents furnished under the Agreement shall be of a quality acceptable to the City. The criteria for acceptance shall be a product of neat appearance, well organized, and technically and grammatically correct. The assumption of the number of review rounds is not allowed. • The Consultant shall submit digitally the collected distress data forms, or video footage if collected by Automated Pavement Distress collection method. • Include maps and other related information, such as street improvement timeline, as requested by City staff in final report.

Project Deliverables:
• Pavement Condition Program Report signed and sealed by a registered engineer. • Update and provide the current MicroPAVER system database with GIS maps. • Provide one (1) electronic version of the PMP report in Microsoft Excel format. • Provide draft reports with maps.
• Development of a comprehensive final report with tables and figures to summarize the condition of the current street system, and recommended needs. 3 • The Report shall contain all collected pavement data, pavement condition, recommended maintenance activities, and estimated costs for current and future years. The Report must be signed by a registered engineer. • Generate reports on an as-needed basis on a specific group, or area with needed treatment maps and estimate costs.
• Generate a 5-year rehabilitation plan and maintenance plan. • Final PMP report in three (3) hard copies and one (1) digital file on USB Flash Drive (or equivalent).

Project Schedule and Milestones:
• Complete inspection and submit data for review November 2026 • Submit Draft Pavement Management Report January 2027
• City Review February 2027
• Complete Final Pavement Report March 2027
Exhibit B
Approved Fee Schedule

CITY OF
SIERRA
MADRE

STAFF REPORT

PUBLIC WORKS SERVICES
DATE: August 25, 2026
TO: Honorable Mayor and City Council
FROM: Brian Dickinson, Director of Public Works
By: Eric Lozick, Management Analyst
SUBJECT:

Construction Contract for the Pressure-Regulating Valve Replacement Project, CIP No. WS27002, to J.A. Salazar Construction & Supply Corporation in an Amount Not to Exceed $198,958 and Adoption of Resolution No. 26-83 Reallocating $98,958 in Water Enterprise Fund Capital Improvement Program Appropriations

RECOMMENDATION
It is recommended that the City Council:

1. Award a construction contract to J.A. Salazar Construction & Supply Corporation for the Pressure-Regulating Valve Replacement Project, CIP No. WS-27002, in an amount not to exceed $198,958 for the base bid work, contingent on the contractor furnishing the required bonds, insurance, and executed contract documents.

2. Adopt Resolution No. 26-83 amending the adopted Fiscal Year 2026-27 Water Enterprise Fund Capital Improvement Program budget to reallocate $98,958 from the Carter Avenue Widening / West Carter Avenue Pipeline Project, Tyler Project No. WT2601, within the Water Main Replacement Project, CIP No. WS-26001, to the Pressure Regulating Valve Upgrades project, CIP No. WS-27002, increasing the project appropriation from $100,000 to $198,958.

SUMMARY
The adopted Fiscal Year 2026-27 Capital Improvement Program includes the Pressure Regulating Valve Upgrades project, CIP No. WS-27002, with $100,000 in construction funding from the Water Enterprise Fund. The construction work is being procured as the Pressure-Regulating Valve Replacement Project and will replace aging pressure-control equipment at 677 Brookside Lane, 125 East Carter Avenue at Mira Monte Avenue, and 696 Woodland Drive.

The City advertised the project on July 15, 2026, and conducted a mandatory pre-bid job walk on July 21, 2026.

Five prospective contractors attended the job walk, and the City received two bids by the August 12, 2026 deadline.

J.A. Salazar Construction & Supply Corporation submitted a base bid of $198,958, plus $15,000 for the optional Brookside utility-vault replacement, for a total bid of $213,958. Big Ben, Inc. submitted a base bid of $262,500, plus $47,500 for the optional vault replacement, for a total bid of $310,000.

Both base bids exceeded the adopted $100,000 appropriation. Award of J.A. Salazar’s base bid requires $98,958 in additional project appropriation authority. Staff evaluated the option of rejecting all bids and rebidding the project and does not recommend it, for the reasons discussed below.

Staff recommends reallocating $98,958 in existing Water Enterprise Fund Capital Improvement Program appropriation from the Carter Avenue Widening / West Carter Avenue Pipeline Project, Tyler Project No. WT2601.

That project was appropriated $400,000 and was awarded at a construction contract amount of $294,070, leaving $105,930 in uncommitted appropriation confirmed by the Administrative Services Department. The reallocation would fully fund the $198,958 base bid and leave $6,972 available within CIP No. WS-27002 for unforeseen conditions. No appropriation from Water Enterprise Fund balance is required, and total Water Enterprise Fund appropriations do not increase.

The $15,000 replacement of the existing Brookside utility vault was solicited as optional bid work. The existing vault remains serviceable, and its replacement is not required in order to install the new pressure-regulating valves and isolation valves. Staff therefore does not recommend awarding the optional work and will continue to monitor the vault's condition.

DISCUSSION & ANALYSIS
Pressure-regulating valves control pressure between water-service zones and protect water mains, appurtenances, and customer connections from excessive pressure and pressure surges. The equipment identified for replacement has reached the end of its useful service life. Renewing these stations will improve pressure control, reduce the likelihood of failures, and support reliable water service.

At Brookside, the required work replaces the existing 6-inch primary PRV and 2-inch low-flow PRV, installs two new 2-inch isolation valves at the existing vault, and replaces a leaking normally closed 2-inch isolation valve on Lower Brookside Lane. The bid also includes a $15,000 optional demolition and replacement of the existing Brookside utility vault. The existing vault does not require replacement to complete the planned PRV improvements, and staff does not recommend including that optional work in the contract award. At Carter and Mira Monte, the project replaces the existing 10-inch PRV, installs a 2-inch low-flow assembly and new isolation valves, and replaces approximately 20 feet of 10-inch pipeline with a history of repairs. At Woodland, the project replaces the existing 4- inch primary PRV while retaining the recently repaired 2-inch low-flow PRV and existing isolation valves.

The Request for Bids requires a Class A contractor, a 10 percent bid bond, 100 percent payment and performance bonds, Department of Industrial Relations registration, prevailing-wage compliance, and completion within 45 working days after the Notice to Proceed. Staff reviewed both bids for completeness, responsiveness, qualifications, and compliance with the solicitation. Staff verified that J.A. Salazar Construction & Supply Corporation holds an active Class A license, is registered with the Department of Industrial Relations, submitted the required bid bond and subcontractor list, and has satisfactorily completed comparable public water system work for other agencies. No bid protest was received. J.A. Salazar was the lowest responsive and responsible bidder.

Contract execution remains subject to receipt and approval of the required bonds and insurance.

BID RESULTS
Bidder Base Work Total Bid
J.A. Salazar Construction & Supply Corporation $198,958 $213,958 Big Ben, Inc. $262,500 $310,000
Note: Total bids include the optional Brookside utility-vault work: $15,000 for J.A. Salazar and $47,500 for Big Ben.

The optional vault work is not included in the recommended award.

J.A. Salazar’s base bid is $63,542, or approximately 24 percent lower than Big Ben’s base bid. The contract documents provide 45 working days from the Notice to Proceed. The schedule remains consistent with the Capital Improvement Program completion target of June 30, 2027, provided the contractor timely submits the agreement, bonds, insurance, and required submittals.

Bids Relative to the Adopted Budget. The $100,000 adopted appropriation was a planning-level estimate prepared during development of the Fiscal Year 2026-27 Capital Improvement Program and was not based on a final engineer’s estimate of the bid-ready scope. The bid-ready base scope is broader than the amount assumed at budget adoption. It includes replacement of the leaking isolation valve on Lower Brookside Lane, the 2-inch lowflow assembly and new isolation valves at Carter and Mira Monte, and approximately 20 feet of 10-inch pipeline replacement. Current market conditions for specialized valve installation, confined-space entry, traffic control, and prevailing-wage crews also exceed the unit costs assumed at budget adoption.

Optional Brookside Utility-Vault Replacement. The solicitation separately identified demolition and replacement of the existing Brookside utility vault as optional bid work so that the City could evaluate the cost before committing to it. J.A. Salazar priced that work at $15,000 and Big Ben priced it at $47,500. The existing vault remains serviceable and does not require replacement in order to install and operate the new pressure-regulating valves and isolation valves. Staff does not recommend awarding the optional work at this time and will continue to monitor the condition of the vault. Should replacement become necessary, staff would return to the City Council with a funding recommendation.

Rejection and Rebid. The City Council may reject all bids and direct staff to rebid the project. Staff does not recommend that course. Both base bids substantially exceed the adopted appropriation, which indicates that the pricing reflects the market rather than an outlier, and provides no basis to expect that rebidding would produce pricing within the adopted budget. Rebidding would delay construction by an estimated two months, would not avoid escalation, and would leave the existing equipment, including the leaking isolation valve on Lower Brookside Lane, in service longer.

Source of the Proposed Reallocation. The Carter Avenue Widening / West Carter Avenue Pipeline Project, Tyler Project No. WT2601, is a component of the Water Main Replacement Project, CIP No. WS-26001. The adopted Fiscal Year 2026-27 appropriation for WT2601 is $400,000 for installation of a new water main in West Carter Avenue. The construction contract for that work was awarded at $294,070, which is below the amount assumed at budget adoption. The Finance Department has confirmed that no other encumbrances or expenditures are recorded against the project, leaving $105,930 uncommitted. That balance is not needed to complete the awarded Carter Avenue scope of work. Reallocating it to CIP No. WS-27002 leaves the full awarded contract amount in place for WT2601 and does not reduce or defer any portion of the Carter Avenue scope.

STRATEGIC PLAN RELATIONSHIP
The recommended action supports the City's Strategic Plan goal OS 2.1: Create a Sustainable Capital Improvement Plan by implementing an adopted water-system capital project that addresses aging infrastructure.

ENVIRONMENTAL ANALYSIS
CEQA Project, exempt under: 14 CCR 15061(b)(2)- categorical exemption. The project is exempt under 14 CCR 15301(d) because it involves the restoration or rehabilitation of deteriorated structures, facilities, or equipment to meet current standards of public health and safety.

FISCAL IMPACT
The adopted Fiscal Year 2026-27 Capital Improvement Program includes $100,000 for the Pressure Regulating Valve Upgrades project, CIP No. WS-27002, in Water Enterprise Fund GL Account No. 71000.81100.56011. The recommended construction contract is $198,958. Staff recommends reallocating $98,958 from the existing appropriation for the Carter Avenue Widening / West Carter Avenue Pipeline Project, Tyler Project No. WT2601, increasing the available appropriation for CIP No. WS-27002 to $198,958.

The status of the Carter Avenue project appropriation is shown below. Finance has confirmed that the full $105,930 balance shown as uncommitted is available. The proposed $98,958 reallocation does not increase total Water Enterprise Fund appropriations and does not require an appropriation from Water Enterprise Fund balance.

Carter Avenue Widening / West Carter Avenue Pipeline Project (WT2601) Adopted FY 2026-27 appropriation $400,000
Less awarded construction contract ($294,070)
Less other encumbrances and expenditures to date $0
Available uncommitted appropriation $105,930
Less proposed reallocation to CIP No. WS-27002 ($98,958) Uncommitted appropriation remaining after reallocation $6,972 Appropriation remaining for the awarded construction contract $294,070 The resulting appropriation for the Pressure Regulating Valve Upgrades project, CIP No. WS-27002, is shown below.

Pressure Regulating Valve Upgrades (CIP No. WS-27002)
Adopted FY 2026-27 appropriation $100,000
Proposed reallocation from WT2601 $98,958
Total project appropriation $198,958
Less recommended construction contract ($198,958)
Uncommitted project appropriation remaining $0
Both projects are budgeted within Water Enterprise Fund GL Account No. 71000.81100.56011. The $98,958 reallocation is a project-level transfer within that account and does not change total Water Enterprise Fund appropriations. Following the reallocation and $198,958 contract award, CIP No. WS-27002 will be fully funded for the recommended contract and WT2601 will retain $6,972 in uncommitted appropriation.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments

1. Resolution-26-83-PRV.pdf

2. RFB - Pressure Regulating Valves Replacement Project.pdf

3. LINE ITEM - Pressure Regulating Valves Replacement Project.pdf

4. J.A. Salazar Construction & Supply Corp. - Bid Scan.pdf RESOLUTION NO. 26-83

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIERRA

MADRE, CALIFORNIA, AWARDING A CONSTRUCTION CONTRACT

FOR THE PRESSURE-REGULATING VALVE REPLACEMENT
PROJECT, CIP NO. WS-27002, TO J.A. SALAZAR CONSTRUCTION &

SUPPLY CORPORATION AND REALLOCATING WATER

ENTERPRISE FUND CAPITAL IMPROVEMENT PROGRAM

APPROPRIATIONS

RECITALS
WHEREAS, the adopted Fiscal Year 2026-27 Capital Improvement Program includes $100,000 for the Pressure Regulating Valve Upgrades project, CIP No. WS-27002, which is being procured as the PressureRegulating Valve Replacement Project, and includes the Carter Avenue Widening / West Carter Avenue Pipeline Project, Tyler Project No. WT2601, as a component of the Water Main Replacement Project, CIP No. WS-26001, each funded by the Water Enterprise Fund; WHEREAS, the Pressure-Regulating Valve Replacement Project will replace aging pressure-control equipment at 677 Brookside Lane, 125 East Carter Avenue at Mira Monte Avenue, and 696 Woodland Drive, and the work at Carter Avenue is associated with the Carter Avenue Widening / West Carter Avenue Pipeline Project, Tyler Project No. WT2601, within the Water Main Replacement Project, CIP No. WS26001; WHEREAS, the City advertised the project for competitive bids on July 15, 2026, conducted a mandatory pre-bid job walk on July 21, 2026, and received two bids by the August 12, 2026 deadline, in accordance with the City’s purchasing and contracting policies;
WHEREAS, J.A. Salazar Construction & Supply Corporation submitted a base bid of $198,958 and an optional bid of $15,000 for demolition and replacement of the existing Brookside utility vault, for a total bid of $213,958, and Big Ben, Inc. submitted a base bid of $262,500 and an optional bid of $47,500 for the same optional work, for a total bid of $310,000;
WHEREAS, staff reviewed the bids for responsiveness and verified the low bidder’s contractor license, Department of Industrial Relations registration, bid security, and qualifications, and determined that J.A.

Salazar Construction & Supply Corporation is the lowest responsive and responsible bidder; WHEREAS, the demolition and replacement of the existing Brookside utility vault was solicited as optional bid work, the existing vault remains serviceable and its replacement is not required in order to install and operate the new pressure-regulating valves and isolation valves, and staff has recommended that the optional work not be awarded at this time;
WHEREAS, both base bids exceed the $100,000 appropriation adopted for the project, the City Council has considered the alternative of rejecting all bids and rebidding the project and has determined that awarding the base bid at this time best serves the public interest, and the award requires $98,958 in additional project appropriation authority;
WHEREAS, the Carter Avenue Widening / West Carter Avenue Pipeline Project, Tyler Project No. WT2601, within the Water Main Replacement Project, CIP No. WS-26001, has an adopted Fiscal Year 2026-27 appropriation of $400,000 and an awarded construction contract amount of $294,070, and the Administrative Services Department has confirmed that no other encumbrances or expenditures are recorded against that appropriation, resulting in $105,930 in uncommitted appropriation available for reallocation without reducing or deferring the awarded Carter Avenue scope of work; and WHEREAS, the City Council desires to reallocate $98,958 from Tyler Project No. WT2601 to CIP No. WS27002, increasing the appropriation for CIP No. WS-27002 from $100,000 to $198,958 and leaving $6,972 in uncommitted appropriation with Tyler Project No. WT2601, without increasing total Water Enterprise Fund appropriations and without any use of Water Enterprise Fund balance.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Award of Contract. The City Council awards a construction contract for the PressureRegulating Valve Replacement Project, CIP No. WS-27002, to J.A. Salazar Construction & Supply Corporation in an amount not to exceed $198,958 for the base bid work, subject to the contractor furnishing all required payment and performance bonds, insurance, and executed contract documents in forms acceptable to the City Attorney. The $15,000 optional Brookside utility-vault replacement is not included in the contract award authorized by this Resolution. If the contractor fails to furnish the required documents within the time specified in the contract documents, the City Manager is authorized to declare the bid security forfeited to the extent permitted by law and to return the matter to the City Council for further direction.

SECTION 3. Reallocation. The City Council hereby reallocates $98,958 in adopted Fiscal Year 2026-27 Water Enterprise Fund Capital Improvement Program appropriations from the Carter Avenue Widening / West Carter Avenue Pipeline Project, Tyler Project No. WT2601, within the Water Main Replacement Project, CIP No. WS-26001, to the Pressure Regulating Valve Upgrades project, CIP No. WS-27002.

Combined with the existing $100,000 appropriation, the revised appropriation for CIP No. WS-27002 is $198,958, and the revised appropriation for Tyler Project No. WT2601 is $301,042. The appropriation shall be recorded in Water Enterprise Fund Account No. 71000.81100.56011. This action reallocates existing Water Enterprise Fund Capital Improvement Program appropriations, does not increase total Water Enterprise Fund appropriations, and does not require the use of Water Enterprise Fund balance.

SECTION 4. Authorization. The City Manager is authorized to execute the construction contract, in a form approved by the City Attorney, and all documents necessary to implement the project. The City Manager may approve contract changes consistent with the City’s purchasing and contracting policies, provided that total expenditures for CIP No. WS-27002 do not exceed the $198,958 appropriated by the City Council in Section 3 of this Resolution. The $15,000 optional Brookside utility-vault replacement is not authorized by this Resolution. No construction contingency is appropriated by this Resolution, and any expenditure exceeding the available project appropriation requires prior City Council approval.

SECTION 5. Implementation. The Administrative Services Director is authorized and directed to amend the Fiscal Year 2026-27 budget, to establish a project number for CIP No. WS-27002 in the City’s financial system, and to make all accounting entries and project-level transfers necessary to implement the reallocation approved in Section 3 of this Resolution.

SECTION 6. CEQA. The City Council finds that the Pressure-Regulating Valve Replacement Project is categorically exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15302(c), Class 2, Replacement or Reconstruction, because the project replaces existing utility facilities at substantially the same locations for substantially the same purpose with negligible or no expansion of capacity, and no exception under CEQA Guidelines Section 15300.2 applies. Staff is directed to file a Notice of Exemption with the Los Angeles County Clerk.

SECTION 7. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Resolution or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Resolution or any part thereof or exhibit thereto.

The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid.

SECTION 8. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Resolution by the City Council.

SECTION 9. Effective Date. This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED, AND ADOPTED this 25th day of August, 2026. __________________________
Kristine Lowe, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Sierra Madre, California, at a meeting held on the 25th day of August, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney

CITY OF SIERRA MADRE

REQUEST FOR BIDS

Request for Bids
Pressure Regulating Valves Replacement Project
Released by July 15, 2026
Mandatory Pre-Bid Meeting July 21, 2026 1:30 pm
621 E. Sierra Madre Blvd. Sierra Madre, CA 91024
Questions: July 29, 2026
Due by August 12, 2026 (on or before 2:00 p.m. (Pacific Time) Bonds:

Bid Bond - 10% (add required Percent)
Payment Bond - 100% (add required Percent)
Performance Bond - 100% (add required Percent)
Scope of Service: The Project consists of furnishing all labor, materials, equipment, tools, transportation, traffic control, and incidentals necessary to remove and replace three (3) existing Pressure Regulating Valves (PRVs) located within existing utility vaults. The work includes all associated appurtenances, piping modifications, valve connections, testing, start-up, site restoration, and all other work necessary to provide a complete and fully operational pressure regulating system in accordance with the plans, specifications, and contract documents.

Issued by:

City of Sierra Madre
232 West Sierra Madre Blvd.
1 Sierra Madre, CA 91024
Table of Contents
Introduction ....................................................................................................................... 1 Project Overview............................................................................................................... 2 Scope of Services ............................................................................................................. 2 Qualifications and Experience......................................................................................... 2 Bid Requirements ............................................................................................................. 2 Request for Bid Schedule................................................................................................. 3 Project Timeline ................................................................................................................ 3 Submission of Bid............................................................................................................. 3 General conditions............................................................................................................ 3 Selection Process ............................................................................................................. 4 Online References............................................................................................................. 4 Deadline for Submittal ...................................................................................................... 4 General Provisions - Terms and Conditions................................................................... 4 Approved for use on 1/3/2023 1
297215.v3 8/13/2026
Introduction

1.1 Purpose

The City of Sierra Madre (“City”) is requesting Bids from qualified contractors to furnish all labor, materials, equipment, tools, transportation, traffic control, and incidentals necessary to remove and replace three (3) existing Pressure Regulating Valves (PRVs) located within existing utility vaults. The work includes all associated appurtenances, piping modifications, valve connections, testing, start-up, site restoration, and all other work necessary to provide a complete and fully operational pressure regulating system in accordance with the plans, specifications, and contract documents.

All Bids shall be submitted electronically through PlanetBids in accordance with Section 1.3 below.

1.2 Background

Incorporated in 1907, the City of Sierra Madre is one of the cities in the San Gabriel Valley region of Los Angeles County. The City encompasses approximately three square miles with a population of about eleven thousand residents. It is located northeast of Downtown Los Angeles at the base of the San Gabriel Mountains and is bordered by Arcadia, Pasadena, and the Angeles National Forest.

Interstate 210 is located about one mile south of the City limits. The absence of through arterials and the built-out development pattern have helped preserve Sierra Madre’s small-town character.

The downtown area, centered along Sierra Madre Boulevard and Baldwin Avenue, functions as the City’s commercial and civic hub, home to restaurants, local businesses, Memorial Park, City Hall, and the Public Library.

1.3 Bid Submittal Closing, Time, and Location

The City requires an electronic submittal of all Bids through PlanetBids. No paper copies, fax, or email submittals will be accepted. Bids will not be received after the closing date and time indicated below. Late Bids will not be considered.

Submittal Closing: August 12, 2026, at 2:00 p.m. Pacific Time Electronic Submittal Platform: www.planetbids.com/sierramadre All questions and requests for clarification regarding this RFB must be submitted through the PlanetBids portal by the date and time specified in Section 1.4 (Inquiries).

1.4 Inquiries

All questions or requests for clarification regarding this Request for Bids must be submitted in writing through the City’s PlanetBids portal.

Questions must be received no later than July 29, 2026, at 2:00 p.m. Pacific Time to allow sufficient time for response before the Bid submission deadline. Responses to inquiries will be posted as addenda in the PlanetBids system.
2 Bidders are responsible for checking PlanetBids for any issued addenda prior to submitting their Bids.

Project Overview

The Project consists of furnishing all labor, materials, equipment, tools, transportation, traffic control, and incidentals necessary to remove and replace three (3) existing Pressure Regulating Valves (PRVs) located within existing utility vaults. The work includes all associated appurtenances, piping modifications, valve connections, testing, start-up, site restoration, and all other work necessary to provide a complete and fully operational pressure regulating system in accordance with the plans, specifications, and contract documents.

This RFB outlines the scope of services, Bid requirements, evaluation process, and submittal instructions.

Scope of Services

1. Project Background and Objectives
The City of Sierra Madre (“City”) is requesting Bids from qualified contractors to furnish all labor, materials, equipment, tools, transportation, traffic control, and incidentals necessary to remove and replace three (3) existing Pressure Regulating Valves (PRVs) located within existing utility vaults, as outlined in the Scope of Work in Appendix I.

Qualifications and Experience
Bidders shall demonstrate:
 Experience installing pressure regulating valves in utility vaults in the public right of way.  Qualifications of key personnel including a project manager with general pipeline and pressure regulating valve installations.
 Successful delivery of comparable work for California municipal clients Bid Requirements

Organize Bids in the order below.

A. Cover Letter signed by an authorized officer.

B. Overview and Approach that describes methods, tools, and coordination.

C. Company Profile including years in business, services, and office location that will lead the work.

D. Qualifications of Personnel with roles, resumes, and level of effort.

E. Past Experience with similar municipal projects and references.

F. Current Projects of similar scope.

G. References with contact information and scope summaries.

H. Project Schedule.

I. Completed Bid Schedule.

J. Certificate of Insurance statement of willingness and ability to meet City requirements.

K. Conflicts of Interest disclosure.
3 Request for Bid Schedule
Project Timeline
The City intends to complete the project within 45 working days from Notice to Proceed.

Submission of Bid

 Bids must be submitted electronically through the City’s PlanetBids portal no later than August 12, at 2:00 p.m. Pacific Time.

Paper, fax, or email submissions will not be accepted.
 Each Bidder shall upload one (1) digital PDF labeled:
“Bid – Pressure Regulating Valves Replacement Project”
 Bids must remain valid for ninety (90) days from the submission date. Late submissions will not be accepted.

General conditions
A. Joint Offers. The City intends to contract with a single prime firm. Subconsultants may be included.

B. Bid Preparation Costs. The City is not liable for costs incurred in Bid preparation.

C. Reservation of Rights. The City may reject any or all Bids, waive informalities, request clarifications, negotiate terms, issue addenda, or cancel the RFB.

D. Acceptance of Conditions. By submitting a Bid, the Bidder agrees Bids are valid for one hundred eighty days and acknowledges the City rights in this section.

E. Bid Inclusions. Submit complete Bids that address all requirements.

F. Withdrawal of Bid. Bidders may withdraw by written request prior to the due date and time.

G. Independent Contractor. The selected firm will act as an independent contractor.

H. Payment Terms. Payment will be made per the Agreement upon review of invoices for satisfactory work.

I. Insurance and Indemnification. The selected firm must meet City insurance and indemnification requirements prior to contract award.

J. Proof of Authority. Corporate Bidders must provide proof of signing authority.

K. Patents and Copyright. Include all related fees in the price. Work products become City property upon completion of each task.

L. Taxes. Prices shall include all applicable taxes.

Request for Bid Issued
Mandatory Pre-Bid meeting
Questions/RFI’s Due
Deadline to Submit Bid
Bid Opening
July 15, 2026
July 21, 2026, 1:30 pm
July 29, 2026
August 12, 2026
August 12, 2026
City Council Award August 25, 2026
Kick-off Meeting September 14, 2026
4 M. Public Record. Bids are public records upon award except for properly identified proprietary information. Bidders who claim exemptions agree to defend and indemnify the City regarding non-disclosure.

N. Business License. The selected firm and subconsultants must obtain a City business license prior to commencing work.

O. Equal Opportunity. Bidders shall comply with equal opportunity policies.

P. Non Collusion Affidavit. Provide a signed and notarized affidavit pursuant to Public Contract Code Section 7106.

Q. Instructions and Questions. Submit questions in writing to the Contact for Questions.

R. Responses may be shared with all Bidders.

Selection Process
Selection will be based on the lowest responsive and responsible bidder. Services will be provided under the City Long Form Construction Agreement.

Online References
Consultants should review the City website at sierramadreca.gov for relevant plans, codes, and background documents.

Deadline for Submittal
 All Bids must be submitted electronically through the City’s PlanetBids portal no later than August 12, 2026, at 2:00 p.m. Pacific Time.

Paper, fax, or email submissions will not be accepted. Late submittals will not be considered.  Each Bidder shall upload one (1) digital PDF labeled:
“Bid – Pressure Regulating Valves Replacement Project.”  All questions regarding this Request for Bids must be submitted through the PlanetBids portal by July 29, 2026, at 2:00 p.m. Pacific Time in accordance with Section 1.4 of this RFB.

General Provisions - Terms and Conditions
A. Joint Offers.

Where two or more firms desire to submit a single Bid in response to this RFB, they should do so on a prime-subcontractor basis rather than as a joint venture. Should any staff person or subcontractor perform unsatisfactorily, they shall be subject to removal from the project at the discretion of the City of Sierra Madre. The City intends to contract with a single firm, not multiple firms doing business as a joint venture.

Please describe how the consultant plans to ensure continuity during the phasing of this project.

B. Bid Preparation Costs.

The City is not, nor shall be deemed, liable for any costs incurred by Bidder in the preparation, submittal, or presentation of their Bids.

C. Reservations of Rights.
5 This RFB does not commit or obligate the City to accept or execute an agreement for any expressed or implied service. The City reserves the right to:

 Reject any and all Bids received.
 Take all Bids under advisement for up to ninety (90) days after opening.  Waive any informality on any Bid.
 Be the sole judge of the relative merits of the material mentioned in the respective Bids received.  Request any firm/individual submitting a Bid to clarify its Bid during the selection phase.  Negotiate a final agreement and price with the successful firm providing the best overall value to the City as determined in the City’s sole and absolute discretion.  Modify or alter any requirements herein, and issue addenda or amendments to this RFB.  Terminate this RFB process at any time.

D. Acceptance of Conditions.

It is the Bidder’s responsibility to examine the scope of the proposed work to fully acquaint themselves with the specifications and the nature of the work to be accomplished. Bidders shall have no claim against the City based upon ignorance of the nature and requirements of the services provided, misapprehension of the work environment, or misunderstanding of the specification or agreement provisions. By submitting a Bid, each Bidder expressly agrees to and accepts the following conditions:
 Bid and cost schedules shall be valid, and binding for one hundred eighty (180) days following the Bid due date and will become part of the Agreement that is negotiated with the City.  The City may require whatever evidence is deemed necessary relative to the Bidder’s financial stability and ability to perform these services.
 The City reserves the right to request further information from the Bidder, either in writing or orally, to establish any stated qualifications.
 The City reserves the right to solely judge the Bidder’s representations, and to solely determine whether the Bidder is qualified to undertake these services pursuant to the criteria set forth herein.  The Bidder, by submitting a Bid, expressly acknowledges and agrees that the judgment of the City as to whether or not the Bidder is qualified to perform these services shall be binding, final and conclusive.
 Any award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Bidders unless and until an agreement is reached.

E. Bid Inclusions.

The Request for Bids documents shall be submitted in their entirety, with all applicable portions fully completed by the Bidder. All Bidders are encouraged to review and confirm that their Bid includes and specifically addresses all of the Bid requirements prior to submitting as outlined elsewhere in this document.

F. Withdrawal of Bid Before Closing.

Any Bidder may request the withdrawal of their submitted Bid by written request at any time prior to the scheduled closing date and time. Upon receiving written request to withdraw any Bid, the City will consider the Bid null and void, and return the Bid to the Bidder. Withdrawal of Bid will not impact Bidder’s resubmittal for this or any future Bid(s).

6 G. Independent Contractor.

The firm will, at all times, be an independent contractor pursuant to the contract, and shall not, in any way, be considered to be an officer, agent, or employee of the City of Sierra Madre.

H. Payment Terms.

Payments are generally made based upon the review of invoices prepared by the firm for work completed to the satisfaction of the City within thirty (30) days of the submitted invoice. All payments will be made in accordance with the contract.

I. Insurance and Indemnification.

The Agreement between the City and the selected Company will contain the City’s standard insurance and indemnification language for agreements of this type. Proof of insurance is not required to be submitted with your Bid, but will be required prior to the City’s award of the contract.

Here is link to City’s Insurance requirements:
https://www.sierramadreca.gov/leadership-transparency/departments/human-resources/insurancerequirements/

J. Proof of Authority.

If the firm is a corporation, formal proof of the authority of the officer signing the bidder’s Bid to bind the corporation must be submitted with the Bid. A simple letter is not sufficient. A copy of the corporation resolution or minutes is adequate proof.

K. Taxes.

Price bid shall include all federal, state, local, and other taxes.

L. City’s Obligation to Award a Contract.

Issuance of this RFB and receipt of Bids does not commit the City of Sierra Madre to award a contract. The City reserves the right to postpone the review of the Bid for its own convenience, or to accept or reject any or all Bids received in response to the RFB. The City, in conjunction with the selection committee, reserves the right to negotiate with more than one firm should negotiations with the selected firm be terminated, to negotiate with more than one firm simultaneously, or to cancel all or part of the RFB.

M. Public Record.

Be advised that all information contained in Bids submitted in response to this solicitation shall become a matter of public record upon contract award, and made available upon request, unless otherwise marked.

The Bidder must identify, in writing, all copyrighted material, trade secrets, or other proprietary information the Bidder claims are exempt from disclosure pursuant to the California Public Records Act.

The Bidder who claims such an exemption must also state in the Bid that: “The Bidder agrees to indemnify and hold harmless the City and its officers, employees, and agents from any claims, liability, or damages 7 against the City and to defend any actions brought against the City for its refusal to disclose such material, trade secrets, or other proprietary information to any party.”

N. Business License.

The professional provider, and any sub-consultant(s), shall obtain a valid City of Sierra Madre Business License on or before their commencement of work.

O. Equal Opportunity.

The City of Sierra Madre requires all Bidders to comply with equal opportunity policies.

P. Non-Collusion Affidavit.

All Bids must be accompanied by a signed and notarized Non-Collusion Affidavit per the Public Contract Code Section 7106.
8 NOTICE INVITING SEALED BIDS

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
PUBLIC NOTICE IS HEREBY GIVEN that the City of Sierra Madre as AGENCY, invites sealed bids for the above stated project and will receive such bids electronically through the City’s PlanetBids portal no later than August 12, 2026 at 2:00 p.m. Pacific Time.

The bids results will be published on the City’s PlanetBids portal within 5 minutes. The date and time shall be extended by no less than 72 hours if the officer, department, or Project Manager issues any material changes, additions, or deletions to the invitation later than 72 hours prior to the bid closing. Any bids received after the time specified above or any extension due to material changes shall be returned unopened.

Project Name: Pressure Regulating Valves Replacement
Project Description: Pressure Regulating Valves Replacement Engineer’s Estimate: N/A
Copies of the plans, specifications, and contract documents are available from the City of Sierra Madre, Planetbids portal. In accordance with the provisions of California Public Contract Code § 3300, and Business and Professions Code § 7028.15(e), the AGENCY has determined that the contractor shall possess a valid Class A contractor’s license at the time that the contract is awarded. Failure to possess the specified license shall render a bidder’s bid as non-responsive and shall bar award of the contract to any bidder not possessing the specified license at the time of the award.

CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE CONTRACTORS’ STATE LICENSE BOARD. ANY QUESTIONS CONCERNING A CONTRACTOR MAY BE REFERRED TO THE REGISTRAR, CONTRACTORS’ STATE LICENSE BOARD, P.O. BOX 2600, SACRAMENTO, CA 95826. At the time the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material shall not be made unless and until the Registrar of Contractors verifies to the AGENCY that the records of the Contractors’ State License Board indicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be subject to all legal penalties imposed by law including, but not limited to, any appropriate disciplinary action by the Contractors’ State Board. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder. (Public Contract Code § 20103.5)

CONTRACTORS AND SUBCONTRACTORS ARE ALSO REQUIRED TO BE REGISTERED WITH

THE CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS FOR ANY BID PROPOSAL SUBMITTED ON OR AFTER MARCH 1, 2015, AND FOR ANY CONTRACT FOR PUBLIC WORK ENTERED INTO ON OR AFTER APRIL 1, 2015. A contractor or subcontractor shall not be qualified to bid on, be listed on a bid proposal for, or perform any public work contract unless it is currently registered with the California Department of Industrial Relations as described in Labor Code § 1725.5.

This project is subject to the skilled and trained workforce requirements of the Public Contracts Code §§ 2600 - 2602.
9 Bids must be prepared on the approved bid forms in conformance with INSTRUCTIONS TO BIDDERS and submitted in the envelopes provided, sealed and plainly marked on the outside:
“SEALED BID FOR PRESSURE REGULATING VALVES REPLACEMENT
The bid must be accompanied by a bid guarantee in the amount of 10% of the total bid by 2:00 p.m. ON THE DATE ADVERTISED FOR THE OPENING OF BIDS. More specifically, pursuant to Public Contract Code §§ 20170 and 20171, all bids for the project shall be presented, under sealed cover and shall be accompanied by one of the following forms of bidder’s security in the amount of ten percent (10%) of the bid: (a) cash; (b) a cashier’s check made payable to the City of Sierra Madre; (c) a certified check made payable to the City of Sierra Madre; or (d) a bidder’s bond executed by an admitted surety insurer, made payable to the City of Sierra Madre. Such security shall be forfeited should the successful bidder to whom the contract is awarded fails to timely execute the contract and to deliver the necessary bonds and insurance certificates as specified in the contract documents.

To the extent applicable, at any time during the term of the Agreement for the proposed project, the successful bidder may, at its own expense, substitute securities equivalent to the amount withheld as retention (or the retained percentage) in accordance with Public Contract Code § 22300.

Pursuant to California Civil Code § 9550, a payment bond is required to be submitted for all projects estimated in excess of $25,000.00.

The AGENCY has determined that the proposed project is a public works project subject to the provisions of Labor Code § 1720 thereby requiring the Contractor to pay the prevailing wage rates for all work performed under the Contract. Accordingly, the proposed project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations.

The AGENCY reserves the right to reject any and all bids.

If you have any questions, please submit through the Planetbids portal.

BY ORDER OF the City Council of the City of Sierra Madre, California.

Approved for use on 1/3/2023 10
297215.v3 8/13/2026
SECTION B – INSTRUCTIONS TO BIDDERS

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
11 INSTRUCTIONS TO BIDDERS

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
B1.01 INSPECTION OF SITE OF WORK
Bidders are required to inspect the site of the work in order to satisfy themselves, by personal examination or by such other means as they may prefer, of the location of the proposed work and as to the actual conditions of and at the site of work. If, during the course of his/her examination, a bidder finds facts or conditions which appear to him/her to conflict with the letter or spirit of the contract documents, or with any other data furnished him/her, he/she may apply to the AGENCY in writing in accordance with B1.04 INTERPRETATION OF CONTRACT DOCUMENTS for additional information and explanation before submitting his/her bid.

The submission of a proposal by the bidder shall constitute the acknowledgment that, if awarded the contract, he/she has relied and is relying on his/her own examination of (a) the site of the work, (b) the access to the site, and (c) all other data, matters, and things requisite to the fulfillment of the work and on his/her own knowledge of existing services and utilities on and in the vicinity of the site of the work to be constructed under the contract, and not on any representation or warranty of the AGENCY. No claim for additional compensation will be allowed which is based upon a lack of knowledge of these items.

B1.02 EXAMINATION OF CONTRACT DOCUMENTS
Each bidder shall thoroughly examine and be familiar with legal and procedural documents, general conditions, specifications, drawings and addenda (if any). The submission of a proposal shall constitute an acknowledgment upon which the AGENCY may rely that the bidder has thoroughly examined and is familiar with the contract documents. The bidders’ attention is directed to the need, if any, for special invoicing for this project. The failure or neglect of a bidder to receive or examine any of the contract documents shall in no way relieve him/her from any obligations with respect to his/her proposal or to the contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any contract document.

B1.03 CONTRACT PERIOD/CONSTRUCTION COMPLETION DATE
Bidder’s attention is called to the provisions set forth in SECTION E, STANDARD SPECIFICATIONS AND SECTION F, SPECIAL PROVISIONS, particularly those pertaining to the contract period and liquidated damages for avoidable delays.

The CONTRACTOR shall begin work within fifteen (15) calendar days after the date of the Notice to Proceed, and shall diligently prosecute said work to completion before the expiration 45 WORKING DAYS. The CONTRACTOR shall pay to the AGENCY liquidated damages in accordance with Section 6- 9 of the Special Provisions (Section F) for each calendar day, or portion thereof, of delay in finishing the work in excess of the number of working days prescribed above.

B1.04 INTERPRETATION OF CONTRACT DOCUMENTS
No oral interpretations will be made to any bidder as to the meaning of the contract documents.

Requests for information/interpretation (RFI) shall be made in writing and emailed to the following email address, at least ten (10) days before the scheduled bid opening:
12 electronically through the City’s PlanetBids portal no later than July 29 at 2:00 pm Pacific Time. Interpretations by the City will be in the form of addenda to the contract documents and, when issued, will be sent as promptly as is practical to all parties to whom the contract documents have been issued. City makes no guarantee that all bidders will receive all addenda. Copies of addenda will be made available for inspection at the office where the contract documents are on file for inspection as indicated on the Invitation for Bids. All such addenda shall become part of the contract
B1.05 SOIL INFORMATION
Soil reports have not been prepared for this project.

B1.06 PROPOSAL
Proposals shall be made on the forms enclosed in SECTION C of these specifications with or without removal from the bound contract documents. All proposals shall give the prices proposed, both in words and in numbers, shall give all other information requested herein, and shall be signed by the bidder or his/her authorized representative, with his/her address. If the proposal is made by an individual, his/her name, signature and mailing address must be shown; if made by firm or partnership, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must be shown; if made by a corporation, the proposal shall show the name of the state under the laws of which the corporation is chartered, the name and mailing address of the corporation, and the name and title of the person who signs on behalf of the corporation. If the proposal is made by a corporation, a certified copy of the bylaws or resolution of the board of directors of the corporation shall be furnished demonstrating the authority of the officer signing the proposal to execute contracts on behalf of the corporation.

Each proposal shall be enclosed in a sealed envelope, labeled as specified in SECTION A - NOTICE INVITING SEALED BIDS. Bidders are warned against making erasures or alterations of any kind, and proposals which contain omissions, erasures or irregularities of any kind may be rejected. No oral, telegraphic or telephonic proposals or modifications will be considered.

In conformance with the Business and Profession Code, § 7028.15, the CONTRACTOR must state clearly his/her license number and expiration date. In addition he/she shall sign a statement that these representations were made under the penalty of perjury. This statement shall be made on the EXPERIENCE STATEMENT in SECTION C.

The CONTRACTOR will be required to pay prevailing wage pursuant to California Law, including California Labor Code §§ 1770 et seq. Copies of the prevailing rate of per diem wages are on file at the offices of the AGENCY.

B1.07 ADDENDA
Each proposal shall include specific acknowledgment in the space provided on SECTION C - BID PROPOSAL of receipt of all addenda issued during the bidding period. Failure to so acknowledge may result in the proposal being rejected as not responsive.

B1.08 BID PRICES
Bid prices shall include everything necessary for the completion of construction and fulfillment of the contract including, but not limited to, furnishing all materials, equipment, tools, plant and other facilities and all management, superintendence, labor and services, except as may be provided otherwise in the 13 contract documents. In the event of a difference between a price quoted in words and a price quoted in numbers for the same quotation, the words shall be the amount bid.

In preparing bid prices, bidder represents that he/she has carefully examined the Contract Documents and the site where the work is to be performed and that he/she has familiarized himself with all local conditions and federal, state and local laws, ordinances, rules, and regulations that may affect the performance of the work in any manner. The bidder further represents that he/she has studied all surveys and investigation reports about subsurface and physical conditions pertaining to the job site, that he/she has performed such additional surveys and investigations as he/she deems necessary to complete the work at his/her bid price, and that he/she has correlated the results of all such data with the requirements of the Contract Documents.

The submittal of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, including locality, uncertainty of weather and all other contingencies, and as to the character, quality, quantities, and scope of the work.

The plans and specifications for the work show subsurface conditions or otherwise hidden conditions as the Design Engineer supposes or believes them to exist, but is not intended or to be inferred that the conditions as shown thereon constitute a representation that such conditions are actually existent. Except as otherwise specifically provided in the Contract Documents, the AGENCY, the Design Engineer and their consultants or agents shall not be liable for any loss sustained by the CONTRACTOR as a result of any variance of such conditions as shown on the plans and the actual conditions revealed during the progress of the work or otherwise.

The CONTRACTOR shall perform an independent take-off of the plans and bid accordingly. Quantities listed in the BID SCHEDULE in SECTION C are intended only as a guide for the CONTRACTOR as to the anticipated order of magnitude of work. CONTRACTOR shall be responsible for verifying all estimated quantities. CONTRACTOR will be reimbursed for the quantity of items actually installed as required by the Contract Documents and shown on the plans to neat line and grade.

The CONTRACTOR will not be reimbursed for unauthorized work performed outside of that required by the Contract Documents.
[Pursuant to Public Contract Code § 20103.8, the City may require a bid for a public works contract to include prices for items that may be added to, or deducted from, the scope of work in the contract for which the bid is being submitted. Whenever additive or deductive items are included in a bid, the bid solicitation shall specify the method to be used to determine the lowest bid.] B1.09 TAXES
No mention shall be made in the proposal of sales tax, use tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.

B1.10 RECOGNITION OF BONDING COMPANIES
All bonding companies used by the CONTRACTOR in this contract must be recognized by the Federal Government within Circular 570. All proposals or contracts received that include bonds posted by bonding companies not recognized in Circular 570 will result in the disqualification of the bid proposal and forfeiture of the bid bond.

B1.11 QUALIFICATION OF BIDDERS
Each bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract. A statement setting forth his/her experience shall be submitted by each bidder on the EXPERIENCE STATEMENT form provided in SECTION C.
14 Each bidder shall possess a valid CONTRACTOR’s License issued by the CONTRACTOR’s State License Board at the time his/her bid is submitted. The class of license shall be applicable to the work specified in the contract. Each bidder shall also have no less than five (5) years of experience in the magnitude and character of the work bid.

It is the intention of the AGENCY to award a contract to a bidder who furnished satisfactory evidence that he/she has the requisite experience and ability, and that he/she has sufficient capital, facilities, and plant to enable him/her to prosecute the work successfully and properly, and to complete it within the time stated in the contract.

To determine the degree of responsibility to be credited to the bidder, the AGENCY will weigh any evidence that the bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. If in the opinion of the AGENCY, a bidder is determined to be insufficiently qualified, then that bidder will not be considered for award of the contract.

B1.12 DESIGNATION OF SUPPLIERS AND SUBCONTRACTORS
Each proposal shall have listed on the DESIGNATION OF SUPPLIERS AND SUBCONTRACTORS form provided in SECTION C the name, California contractor license number, and Department of Industrial Relations registration number, and address of each subcontractor to whom the bidder proposes to sublet portions of the work in excess of one-half of one percent of the total amount of his/her bid. For the purpose of this paragraph, a subcontractor is defined as one who contracts with the CONTRACTOR to furnish materials and labor, or labor only for the performance of work at the site of the work or who will specially fabricate a portion of the work off the site pursuant to detailed drawings in the contract documents.

Public Contract Code § 4104 requires all bidders to list subcontractors and state the license number of all subcontractors who will perform work in excess of one-half of one percent of the total bid, or in the case of streets and highways, one-half of one percent of the total bid or $10,000, whichever is greater.

Public Contract Code § 6109 prohibits a CONTRACTOR from performing work with a subcontractor who is debarred pursuant to Labor Code §§ 1777.1 or 1777.7.

B1.13 PROPOSAL GUARANTEE
The proposal shall be accompanied by a proposal guarantee bond duly completed on the form provided herewith by a guarantee company authorized to carry on business in the State of California for payments to the AGENCY in the sum of at least 10% of the total amount of the bid proposal, or alternatively by a certified or cashier’s check payable to the AGENCY, or cash, in the sum of at least 10% of the total amount of the bid proposal. The amount payable to the AGENCY under the proposal guarantee shall be forfeited to the AGENCY in case of failure or neglect of the bidder to furnish, execute and deliver to the AGENCY the required bonds, evidence of insurance and to enter into, execute and deliver to the AGENCY the agreement on the form provided herewith, within ten (10) days after being notified in writing by the AGENCY that the award has been made and the agreement is ready for execution.

B1.14 MODIFICATION OF PROPOSAL
A modification of a bid proposal already received will be considered only if the modification is received before the time announced for the opening of bids. All modifications shall be made in writing, executed and submitted in the same form and manner as the original bid proposal. 15 B1.15 WITHDRAWAL OF PROPOSAL
A proposal may be withdrawn by a written request signed by the bidder. Such requests must be delivered to the AGENCY’s designated official prior to the bid opening hour stipulated in SECTION A – NOTICE INVITING SEALED BIDS. Proposals may not be withdrawn after that time without forfeiture of the proposal guarantee, except as authorized by Public Contract Code sections 5100 through 5110. The withdrawal of a proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so.

B1.16 POSTPONEMENT OF BID OPENING
The AGENCY reserves the right to postpone the date and time for opening of bids at any time prior to the date and time announced in SECTION A–NOTICE INVITING SEALED BIDS.

B1.17 DISQUALIFICATION OF BIDDERS
If there is reason to believe that collusion exists among the bidders, none of the bids of the participants in such collusion will be considered. In the event that any bidder acting as a prime CONTRACTOR has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified.

This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime CONTRACTOR.

B1.18 REJECTION OF PROPOSALS
The AGENCY reserves the right to reject any and all proposals, to waive any irregularity, and to reject any proposals which are incomplete, obscure or irregular; any proposals which omit a bid on any one or more items on which bids are required; which omit unit prices if unit prices are required; in which unit prices are unbalanced in the opinion of the AGENCY; which are accompanied by insufficient or irregular bid security; or which are from bidders who have previously failed to perform properly or to timely complete contracts of any nature.

B1.19 AWARD OF CONTRACT
The Contract will be awarded, if at all, to the lowest responsible and responsive bidder, whose bid proposal is not rejected for cause by the AGENCY. However, until an award is made, the AGENCY reserves the right to reject any or all bids, and to waive technical errors or discrepancies, if to do so is deemed to best serve the interests of the AGENCY. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the bidder to whom it is proposed to make such an award.

Each bidder’s attention is directed to the possibility that the award of the project may be delayed for various reasons. The AGENCY reserves the right to delay the award of the project for 45 calendar days. After 45 calendar days, the low bidder may at any time request release from its bid without penalty.

The acceptance of a proposal will be evidenced by a Notice of Award of Contract in writing, delivered by mail to the bidder whose proposal is accepted. No other act of the AGENCY shall constitute acceptance of a proposal. The award of contract shall obligate the bidder whose proposal is accepted to furnish a performance bond, payment bond and maintenance bond, as well as evidence of insurance and to execute the contract set forth herein.
16 B1.20 RETURN OF PROPOSAL GUARANTEES
Within ten (10) calendar days after the bids are opened, the AGENCY will release the proposal guarantees accompanying the proposals which are not to be considered in making the award. Proposal guarantees for the two lowest bidders will be held until the contract has been fully executed, after which they will be returned to the respective bidders.

B2.21 EXECUTION OF CONTRACT
The contract agreement shall be executed in duplicate by the successful bidder and returned, together with the contract bonds and evidence of insurance, within ten (10) calendar days after the notification of the contract award by the AGENCY in writing. In case of failure of the successful bidder to execute the contract agreement within ten (10) calendar days after such notice, or any subsequent extension approved by AGENCY, the AGENCY at its option may consider the bidder in default, in which case the bid bond or proposal guarantee accompanying the bid shall become the property of the AGENCY. After execution by the AGENCY, one original contract shall be returned to the CONTRACTOR.

B1.22 FLEXIBILITY OF BID SCHEDULE
It is the intent of the AGENCY to award a contract to the lowest responsible and responsive bidder and the flexibility shown in the bid schedule is necessary to ensure a project within the AGENCY’s budget limits and constraints.
17 SECTION C – PROPOSAL INFORMATION AND DOCUMENTS

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
Proposal Information and Documents:
□ Bid Proposal
□ Bid Schedule
□ Bid Bond
□ Bid Guarantee (if a Bid Bond is not provided)
□ Bidder Information
□ Experience Statement
□ Designation of Suppliers and Subcontractors
□ Statement Regarding Insurance Coverage
□ Statement Regarding Contractor’s Licensing Laws
□ Non-Collusion Affidavit
18 BID PROPOSAL

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA

CITY OF SIERRA MADRE
232 W. SIERRA MADRE BOULEVARD
SIERRA MADRE, CA 91024

HONORABLE MAYOR AND
MEMBERS OF THE CITY COUNCIL:

The undersigned, as bidder, declares that he/she has examined all of the contract documents and specifications contained in this project manual for the above referenced project, and that he/she will contract with the AGENCY on the form of contract provided herewith to do everything necessary for the fulfillment of this contract at the price, and on the terms and conditions therein contained.

The following are included and are to be considered as forming a part of this proposal: BID PROPOSAL, BID SCHEDULE, BID BOND, NONCOLLUSION AFFIDAVIT, BID GUARANTEE (if submitted in lieu of Bid Bond), BIDDER INFORMATION, EXPERIENCE STATEMENT, DESIGNATION OF SUPPLIERS & SUBCONTRACTORS, BIDDER’S STATEMENT REGARDING INSURANCE COVERAGE, and STATEMENT REGARDING CONTRACTOR’S LICENSING LAWS.

CONTRACTOR acknowledges receipt and inclusion of addenda ______ to ______ into this bid proposal and the contract documents.

Attached is a Bid Bond duly completed by a guarantee company authorized to carry on business in the State of California in the amount of at least 10% of the total amount of this proposal, or alternatively, there is attached a certified or cashier’s check payable to the AGENCY or evidence of a cash payment to the AGENCY, in the amount of at least 10% of the total amount of our proposal.

If this proposal is accepted, we agree to sign the contract form and to furnish the Performance Bond and the Payment Bond (each to be 100% of the bid amount), the Maintenance Bond (to be 50% of the bid amount), and the required evidences of insurance within ten (10) calendar days after receiving written Notice of Award of Contract.

We further agree if our proposal is accepted and a contract for the performance of the work is entered into with the AGENCY, to so plan the work and to prosecute it with such diligence that all of the work shall be completed within the time stipulated in SECTION E - TIME OF COMPLETION.

NAME OF BIDDER: __________________________________________________________________ MAILING ADDRESS: _________________________________________________________________ _________________________________________________________________ TELEPHONE NO. ________________________
STATE CONTRACTOR’S LICENSE NO. _____________________________ STATE OF INCORPORATION:_________________________________________________ 19 AUTHORIZED SIGNATURE:__________________________________________________ TITLE:____________________________________________________________________ DATE:________________________________
(If Company is a Corporation, provide corporate resolution per B1.06 PROPOSAL of SECTION B – INSTRUCTION TO BIDDERS.)
20 BID SCHEDULE

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
The cost of all labor, services, material, equipment and installation necessary for the completion of the work itemized under this schedule, even though not shown or specified, shall be included in the unit price for the various items shown herein. For a description of the work associated with each bid item, see SECTION G–SPECIAL PROVISIONS. The AGENCY reserves the right to increase or decrease the quantity of any item or omit items as may be necessary, and the same shall in no way affect or void the contract, except that appropriate additions or deductions from the contract total price will be made at the stipulated unit price in accordance with these Contract Documents.

The AGENCY reserves the right to reject any and all bids, to waive any informality in a bid, and to make awards in the interest of the AGENCY.

The CONTRACTOR shall perform an independent take-off of the plans and bid accordingly. Quantities listed in this Bid Schedule are intended only as a guide for the CONTRACTOR as to the anticipated order of magnitude of work. The CONTRACTOR shall be responsible for verifying all estimated quantities. The CONTRACTOR will be reimbursed for the quantity of items actually installed as required by the Contract Documents, including addenda, and shown on the plans to neat line and grade.

The CONTRACTOR will not be reimbursed for work performed for his convenience, or as required to adapt to field conditions, or for unauthorized work performed outside of that required by the Contract Documents.

The CONTRACTOR shall be responsible for calculating and providing totals for the bid schedule. The proposal schedule shall include all costs for labor, services, material, equipment, and installation associated with completing the work in place per the plans, specifications and details.

NAME OF BIDDER:_________________________________________________________ CONTRACTOR’S LICENSE NO.:______________________________________________ AUTHORIZED SIGNATURE:__________________________________________________ TITLE:____________________________________________________________________ DATE:________________________________
21 BID SCHEDULE (Continued)

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
No.

Item Description Estimated
Quantity
Unit Unit Price Payment
Reference
Item Amount
1 2
3 4
5 6
7 8
9 The CONTRACTOR shall be responsible for calculating and providing unit prices for the schedule. The proposal schedule shall include all costs for services, labor, materials, equipment, and installation associated in completing the work in place per the Specifications and details. [Note: Labor Code § 6707 requires separate bid items for the construction of a pipeline, sewer, sewage disposal system, boring and jacking pits, or similar trenches or open excavations, which are five feet or deeper. For those items, specify that each bid submitted in response thereto shall contain adequate sheeting, shoring, and bracing, or equivalent method, for the protection of life or limb,] Bid Schedule Total: $
Bid Schedule Total (in words): ____________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ ______________________________________ _______________________________ (Company Name of Bidder) (Date)
22 BID BOND

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
KNOW ALL MEN BY THESE PRESENTS that Bidder ________________________, as PRINCIPAL, and ______________________, as SURETY, are held and firmly bound unto the City of Sierra Madre as AGENCY, in the penal sum of ___________________________________________________________ dollars ($____________________), which is ten percent (10%) of the total amount bid by PRINCIPAL to AGENCY for the above stated project, for the payment of which sum, PRINCIPAL and SURETY agree to be bound, jointly and severally, firmly by these presents.

The SURETY, for value received, hereby stipulates and agrees that the obligations of said SURETY and its BOND shall be in no way impaired or affected by any extension of the time within which the AGENCY may accept such Bid; and said SURETY does hereby waive notice of any such extension.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas PRINCIPAL is about to submit a bid to AGENCY for the above stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by PRINCIPAL in the manner and time specified, and PRINCIPAL provides the required payment and performance bonds and insurance coverages to AGENCY, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this ____ day of ________________________, 20__.

PRINCIPAL* _____________________________________________ _____________________________________________
_____________________________________________
_____________________________________________
SURETY* _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
*Provide BIDDER and SURETY name, address and telephone number and the name, title, address and telephone number for their authorized representatives. Power of Attorney must be attached. 23 CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
24 BID GUARANTEE

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
Note: The following statement shall be used if other than a bid surety bond accompanies bid. “Accompanying this proposal is a certified check or cashier’s check, payable to the order of the City of Sierra Madre in the amount of _____________________________________________ Dollars ($__________________) which is at least ten percent (10%) of the total amount of this bid. The proceeds of this bid guarantee shall become the property of the City of Sierra Madre provided this bid is accepted by said City, through action of its legally constituted contracting authorities, and the undersigned fails to execute a contract and furnish the required bonds and insurance within the stipulated time. Otherwise, the proceeds of this bid guarantee shall be returned to the undersigned.” NAME OF BIDDER: ____________________________________________________ MAILING ADDRESS: ____________________________________________________ ____________________________________________________
____________________________________________________
AUTHORIZED SIGNATURE: ____________________________________________________ TITLE: ____________________________________________________ DATE: ____________________________________________________ 25 BIDDER INFORMATION

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
BIDDER certifies that the following information is true and correct:

Name of Bidder:______________________________________________________________________ Business Address:_____________________________________________________________________ Telephone:________________________________FAX:___________________________ E-mail: ____________________________________________
CONTRACTOR’s License No.:_____________________________ Date License Issued:_____________ License Expiration Date:_____________________
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest in this proposal:
(Name / Title / Address / Telephone)
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows: (Type of Judgment / Date)
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ All current and prior DBA’s, aliases, and/or fictitious business names for any principal having an interest in this proposal are as follows: (Principal / DBA’s / Applicable Dates) _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Prior Disqualification
Has your firm ever been disqualified from performing work for any City, County, Public or Private Contracting entity? Yes / No _________. If yes, provide the following information. (If more than once, use separate sheets):
26 Date: __________________________ Entity:_________________________________ Location:______________________________________________________________________ Reason:_______________________________________________________________________ Provide Status and any Supplemental Statement:_______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Has your firm been reinstated by this entity? Yes / No _________ Violations of Federal or State Law
A. Has your firm or its officers been assessed any penalties by any agency for noncompliance, violations of Federal or State labor laws and/or business or licensing regulations within the past five (5) years relating to your construction projects?
Yes / No: ________ Federal / State: _________________________ If “yes”, identify and describe, (including status):______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Have the penalties been paid? Yes / No:____________
27 B. Does you firm or its officers have any ongoing investigations by any agency regarding violations of the State Labor Code, California Business and Professions Code or State Licensing laws?
Yes / No:___________ Codes / Laws:_________________________ Section / Article:___________ If “yes”, identify and describe (including status):_______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ I declare under penalty of perjury under the laws of the State of California that all of the representations made in this BIDDER INFORMATION are true and correct. Executed this __________________ day of _______________________________, 20__, at _____________________________________, California.

Authorized Representative: Signature ________________________________________ Title ________________________________________
28 EXPERIENCE STATEMENT

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
Pursuant to this BID PROPOSAL and QUALIFICATION OF BIDDERS, the following is a record of the Bidder’s experience in construction of a type similar in magnitude and character to that contemplated under this contract. Included in this section should be a complete list of references for similar projects in terms of scope of work, value of work, and time constraints. The CONTRACTOR must demonstrate that he/she has experience with this type of project and can manage this project effectively. If necessary, additional numbered pages can be attached to this page. The CONTRACTOR must be properly licensed to perform the work in this project as determined by the State CONTRACTOR’s License Board.

Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Client Contact: _____________ Client Telephone #_____________ Client Email Address: ______________ Description: ________________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________ Subject to Federal Labor Standards: Yes No
Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Client Contact: _____________ Client Telephone #_____________ Client Email Address: ______________ Description: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Subject to Federal Labor Standards: Yes No
29 EXPERIENCE STATEMENT (Continued)

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Client Contact: _____________ Client Telephone #_____________ Client Email Address: ______________ Description: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Subject to Federal Labor Standards: Yes No
Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Client Contact: _____________ Client Telephone #_____________ Client Email Address: ______________ Description: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Subject to Federal Labor Standards: Yes No
I declare under penalty of perjury under the laws of the State of California that all of the representations made in this EXPERIENCE STATEMENT are true and correct. Executed this _______ day of _______________________________, 20__, at _____________________________________, California.

Authorized Representative: Signature ________________________________________ Title ________________________________________
30 DESIGNATION OF SUPPLIERS AND SUBCONTRACTORS

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
The following is a list of subcontractors and suppliers, as defined in 2-3 SUBCONTRACTS of the Standard Specifications, who will perform work or provide materials of value in excess of one-half of one percent of the total bid price or $10,000, whichever is greater.

No subcontractor shall perform work in excess of the amount specified in 2-3 SUBCONTRACTS of the Standard Specifications, without the written approval of the AGENCY.

The CONTRACTOR is responsible to ensure that appropriate provisions are to be inserted in all subcontracts to bind subcontractors to the contract requirements as contained herein.

Each subcontractor must agree to comply with all applicable Federal, State, and local requirements.

Name, License No., and
Address of Subcontractor
Employer
Tax Id #
MBE/
WBE
(Y/N)
Work Subcontracted Portion of Work (% of
Contract Price)
31 Name, License No., and
Address of Subcontractor
Employer
Tax Id #
MBE/
WBE
(Y/N)
Work Subcontracted Portion of Work (% of
Contract Price)
These representations are made under the penalty of perjury under the laws of the State of California. The undersigned hereby certifies that each subcontractor has been notified in writing of its equal opportunity obligations.

NAME OF BIDDER: _________________________________________________________ AUTHORIZED SIGNATURE: __________________________________________________ Date: _____________________________
32 STATEMENT REGARDING INSURANCE COVERAGE

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
The undersigned representative of Bidder hereby certifies that he/she has reviewed the insurance coverage requirements specified in 5-4 INSURANCE of Section E, Standard Specifications and Section F, Special Provisions. Should Bidder be awarded the contract for the work, the undersigned further certifies that Bidder can meet all of these specification requirements for insurance including insurance coverage of his/her subcontractors.

NAME OF BIDDER: ____________________________________________________ MAILING ADDRESS: ____________________________________________________ ____________________________________________________
____________________________________________________
AUTHORIZED SIGNATURE: ____________________________________________________ TITLE: ____________________________________________________ DATE: ____________________________________________________ 33 STATEMENT REGARDING CONTRACTOR’S LICENSING LAWS

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
[Business & Professions Code § 7028.15]
[Public Contract Code § 20103.5]
I, the undersigned, certify that I am aware of the following provisions of California law and that I, or the entity on whose behalf this certification is given, hold a currently valid California CONTRACTOR’s license as set forth below:

Business & Professions Code § 7028.15:
a) It is a misdemeanor for any person to submit a bid to a public agency to engage in the business or act in the capacity of a CONTRACTOR within this state without having a license therefor, except in any of the following cases:
(1)The person is particularly exempted from this chapter. (2)The bid is submitted on a state project governed by Section 10164 of the Public Contract Code or on any local agency project governed by Section 20104 [now § 20103.5] of the Public Contract Code.
b) If a person has been previously convicted of the offense described in this section, the court shall impose a fine of 20 percent of the price of the contract under which the unlicensed person performed contracting work, or four thousand five hundred dollars ($4,500), whichever is greater, or imprisonment in the county jail for not less than 10 days nor more than six months, or both.

In the event the person performing the contracting work has agreed to furnish materials and labor on an hourly basis, “the price of the contract” for the purposes of this subdivision means the aggregate sum of the cost of materials and labor furnished and the cost of completing the work to be performed.
c) This section shall not apply to a joint venture license, as required by Section 7029.1.

However, at the time of making a bid as a joint venture, each person submitting the bid shall be subject to this section with respect to his/her individual licenser. d) This section shall not affect the right or ability of a licensed architect, land surveyor, or registered professional engineer to form joint ventures with licensed CONTRACTORs to render services within the scope of their respective practices. e) Unless one of the foregoing exceptions applies, a bid submitted to a public agency by a CONTRACTOR who is not licensed in accordance with this chapter shall be considered nonresponsive and shall be rejected by the public agency. Unless one of the foregoing exceptions applies, a local public agency shall, before awarding a contract or issuing a purchase order, verify that the CONTRACTOR was properly licensed when the CONTRACTOR submitted the bid. Notwithstanding any other provision of law, unless one of the foregoing exceptions applies, the registrar may issue a citation to any public officer or employee of a public entity who knowingly awards a contract or issues a purchase order to a CONTRACTOR who is not licensed pursuant to this chapter. The amount of civil penalties, appeal, and finality of such citations shall be subject to Sections 7028.7 to 7028.13, inclusive. Any contract awarded to, or any purchase order issued to, as CONTRACTOR who is not licensed pursuant to this chapter is void. 34 f) Any compliance or noncompliance with subdivision (e) of this section, as added by Chapter 863 of the Statutes of 1989, shall not invalidate any contract or bid awarded by a public agency during which time that subdivision was in effect. g) A public employee or officer shall not be subject to a citation pursuant to this section if the public employee, officer, or employing agency made an inquiry to the board for the purposes of verifying the license status of any person or CONTRACTOR and the board failed to respond to the inquiry within three business days. For purposes of this section, a telephone response by the board shall be deemed sufficient.

Public Contract Code § 20103.5:

In all contracts subject to this part where federal funds are involved, no bid submitted shall be invalidated by the failure of the bidder to be licensed in accordance with the laws of this state.

However, at the time the contract is awarded, the CONTRACTOR shall be properly licensed in accordance with the laws of this state. The first payment for work or material under any contract shall not be made unless and until the Registrar of CONTRACTORs verifies to the AGENCY that the records of the Contractors’ State License Board indicate that the CONTRACTOR was properly licensed at the time the contract was awarded. Any bidder or CONTRACTOR not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractors’ State License Board. The AGENCY shall include a statement to that effect in the standard form of pre-qualification questionnaire and financial statement. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder.

CONTRACTOR’s License Number: _____________________________________________ License Expiration Date:____________________________
Authorized Signature:_____________________________________________ Date:_____________________________
35 NON-COLLUSION AFFIDAVIT
The undersigned declares:

I am the ___________________________ of _________________________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on the ___ day __________________, 20__ at ___________________________________, California.
____________________________________
CONTRACTOR’s Signer’s Name
____________________________________
CONTRACTOR’s Signer’s Title
____________________________________
CONTRACTOR’s Business Name
Contractor’s Business Address:
_________________________________________
Mailing Street Address
_________________________________________
City, State, Zip Code
__________________________
Telephone #
36 SECTION D – CONTRACT INFORMATION AND DOCUMENTS

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
Contract Information and Documents:
□ Contract Agreement
□ Payment Bond
□ Faithful Performance Bond
□ Maintenance Bond
□ Worker’s Compensation Insurance Certificate
□ Insurance Endorsement
37 AGREEMENT

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
THIS AGREEMENT (“AGREEMENT”) is made and entered into for the above-stated project this _____ day of__________________, 20__ (Council Action Date Here), BY AND BETWEEN the City of Sierra Madre, a municipal corporation, hereafter designated as “AGENCY”, and CONTRACTOR’S BUSINESS NAME, a ____________ (State) ___________ (corporation, partnership, limited liability company, or other business form), hereafter designated as “CONTRACTOR.”
WITNESSETH that AGENCY and CONTRACTOR have mutually agreed as follows:

ARTICLE I: Contract Documents
The contract documents for the SUPPLY AND INSTALLATION OF STATIONARY GROUND MOUNTED DIESEL GENERATOR, shall consist of the Notice Inviting Sealed Bids, Instructions To Bidders, Bid Proposal, Bid Schedule, Standard Specifications, Special Provisions, Technical Specifications and all referenced specifications, plans, details, standard drawings, and appendices; together with two signed copies of the AGREEMENT, two signed copies of required bonds; one copy of the insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable manner (collectively referred to herein as the “Contract Documents”). All of the provisions of the Contract Documents are made a part hereof as though fully set forth herein.

ARTICLE II: Scope of Work
For and in consideration of the payments and agreements to be made and performed by AGENCY, CONTRACTOR agrees to furnish all materials and equipment and perform all work required for the above-stated project, and to fulfill all other obligations as set forth in the aforesaid Contract Documents.

AGENCY hereby employs CONTRACTOR to provide the materials, do the work, and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices provided herein, and hereby contracts to pay the same at the time, in the manner, and upon the conditions set forth in this AGREEMENT.

In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to this AGREEMENT, CONTRACTOR offers and agrees to assign to the AGENCY all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (Section 16700, et seq.) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to CONTRACTOR, without further acknowledgment by the parties.
38 ARTICLE III: Compensation
A. CONTRACTOR agrees to receive and accept the prices set forth in the Bid Proposal and Bid Schedule as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. In no event shall the total compensation and costs payable to CONTRACTOR under this Agreement exceed the sum of $_________ CONTRACTOR agrees to perform all work based on time, as agreed upon with the AGENCY on the CONTRACTOR’S Equipment and Labor Rates, and materials as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder.] Such compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. Such unforeseen difficulties or obstructions includes any act of God, the elements, strike, walkout, or any other cause beyond CONTRACTOR’s reasonable control that occurs before AGENCY accepts the work as complete.

B. This AGREEMENT is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of CONTRACTORs by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to CONTRACTOR of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.

C. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with AGENCY, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to CONTRACTOR upon AGENCY’s confirmation of CONTRACTOR’S satisfactory completion of this AGREEMENT. At any time during the term of this AGREEMENT CONTRACTOR may, at its own expense, substitute securities for funds otherwise withheld as retention (or the retained percentage) in accordance with Public Contract Code § 22300.

D. This AGREEMENT is subject to the requirements of a skilled and trained workforce; CONTRACTOR and each of its subcontractors at every tier are required to employ a certain percentage of journeypersons to perform the work, in accordance with Public Contracts Code §§ 2600 – 2602
ARTICLE IV: Labor Code
AGENCY and CONTRACTOR acknowledge that this AGREEMENT is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code 39 relating to public works and public agencies and agree to be bound by all the provisions thereof as though set forth fully herein. Full compensation for conforming to the requirements of the Labor Code and with other Federal, State and local laws related to labor, and rules, regulations and ordinances which apply to any work performed pursuant to this AGREEMENT is included in the price for all contract items of work involved.

This AGREEMENT is further subject to prevailing wage law, including, but not limited to, the following:

A. The CONTRACTOR shall pay the prevailing wage rates for all work performed under the AGREEMENT. When any craft or classification is omitted from the general prevailing wage determinations, the CONTRACTOR shall pay the wage rate of the craft or classification most closely related to the omitted classification. The CONTRACTOR shall forfeit as a penalty to AGENCY $200.00 or any greater penalty provided in the Labor Code for each Calendar Day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done under the AGREEMENT in violation of the provisions of the Labor Code whether such worker is employed in the execution of the work by CONTRACTOR or by any Subcontractor under CONTRACTOR. In addition, CONTRACTOR shall pay each worker the difference between such prevailing wage rates and the amount paid to each worker for each Calendar Day, or portion thereof, for which each worker was paid less than the prevailing wage rate.

B. CONTRACTOR shall comply with the provisions of Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that CONTRACTOR is responsible for compliance with Section 1777.5 by all of its subcontractors.

C. Pursuant to Labor Code § 1725.5, CONTRACTOR and any subcontractor must be registered with the California Department of Industrial Relations for any bid proposal submitted on or after March 1, 2015, and for any contract for public work entered into on or after April 1, 2015. Further, this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

D. Pursuant to Labor Code § 1776, CONTRACTOR and any subcontractor shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with this AGREEMENT. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Labor Code §§ 1811, and 1815 for any work performed by his or her employees on the public works project. The payroll records enumerated under subdivision (a) shall be certified and shall be available for inspection at all reasonable hours as required by Labor Code § 1776.

E. This AGREEMENT is further subject to 8-hour workday and wage and hour penalty law, including, but not limited to, Labor Code Sections 1810 and 1813, as follows:

CONTRACTOR shall strictly adhere to the provisions of the Labor Code regarding the 8-hour day and the 40-hour week, overtime, Saturday, Sunday and holiday work and nondiscrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex or sexual orientation, except as provided in Section 12940 40 of the Government Code. Pursuant to the provisions of the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by CONTRACTOR’s employees in excess of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight hours per day, or 40 hours during any one week, at not less than one and onehalf times the basic rate of pay. CONTRACTOR shall forfeit as a penalty to AGENCY $25.00 or any greater penalty set forth in the Labor Code for each worker employed in the execution of the work by CONTRACTOR or by any Subcontractor of CONTRACTOR, for each Calendar Day during which such worker is required or permitted to the work more than eight hours in one Calendar Day or more than 40 hours in any one calendar week in violation of the Labor Code.

F. This AGREEMENT is subject to Public Contract Code Section 6109: CONTRACTOR shall be prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Sections 1777.1 or 1777.7 of the Labor Code.

ARTICLE V: Work Site Conditions
A. In compliance with and pursuant to Government Code Section 4215, AGENCY shall assume the responsibility, as between the parties to this AGREEMENT, for the timely removal, relocation, or protection of existing main- or trunk-line utility facilities located on the site of any construction project that is a subject of this AGREEMENT, if such utilities are not identified by AGENCY in the plans and specifications made a part of the invitation for bids. The Contract Documents shall include provisions to compensate CONTRACTOR for the costs of locating, repairing damage not due to the failure of CONTRACTOR to exercise reasonable care, and removing or relocating such utility facilities not indicated in the plans and specifications with reasonable accuracy, and for equipment on the project necessarily idled during such work. CONTRACTOR shall not be assessed liquidated damages for delay in completion of the project, when such delay was caused by the failure of AGENCY or the owner of a utility to provide for removal or relocation of such utility facilities.

B. To the extent that the work requires trenches in excess of five feet (5’) and is estimated to cost more than $25,000, prior to any excavation, CONTRACTOR must provide the AGENCY, or a registered civil or structural engineer employed by the AGENCY to whom authority has been delegated to accept such plans, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer. Nothing in this section shall be deemed to allow the use of a shoring, sloping, or protective system less effective than that required by the Construction Safety Orders.

C. This AGREEMENT is further subject to Public Contract Code Section 7104 with regard to any trenches deeper than four feet (4’) involved in the proposed work as follows:

CONTRACTOR shall promptly, and before the following conditions are disturbed, notify AGENCY, in writing, of any:
41 (1) Material that CONTRACTOR believes may be hazardous waste, as defined in Section 25117 of the Health and Safety Code, which is required to be removed to a Class I, Class II, or Class III disposal site in accordance with existing law. (2) Subsurface or latent physical conditions at the site differing from those indicated by all available information provided prior to the deadline for submission of bids. (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.

AGENCY shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or involve hazardous waste, and cause a decrease or increase in CONTRACTOR’s cost of, or the time required for, performance of any part of the work, AGENCY shall issue a change order under the procedures described in this AGREEMENT.

In the event that a dispute arises between AGENCY and CONTRACTOR whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in CONTRACTOR’s cost of, or time required for, performance of any part of the work, CONTRACTOR shall not be excused from any scheduled completion date provided in the AGREEMENT, but shall proceed with all work to be performed under the AGREEMENT. CONTRACTOR shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties.

ARTICLE VI: Insurance
A. With respect to performance of work under this AGREEMENT, CONTRACTOR shall maintain, and shall require all of its subcontractors to maintain, insurance as required by Section E “Standard Specifications” of the Contract Documents.

B. This AGREEMENT is further subject to Workers’ Compensation obligations, including, but not limited to, California Labor Code Sections 1860 and 1861 as follows:

CONTRACTOR shall take out and maintain, during the life of this contract, Worker’s Compensation Insurance for all of CONTRACTOR’s employees employed at the site of improvement; and, if any work is sublet, CONTRACTOR shall require the subcontractor similarly to provide Worker’s Compensation Insurance for all of the latter’s employees, unless such employees are covered by the protection afforded by CONTRACTOR. CONTRACTOR and any of CONTRACTOR’s subcontractors shall be required to provide AGENCY with a written statement acknowledging its obligation to secure payment of Worker’s Compensation Insurance as required by Labor Code § 1861; to wit: ‘I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.’ If any class of employees engaged in work under this AGREEMENT at the site of the Project is not protected under any Worker’s Compensation law, CONTRACTOR shall provide and shall cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected. CONTRACTOR shall indemnify and hold harmless AGENCY for any 42 damage resulting from failure of either CONTRACTOR or any subcontractor to take out or maintain such insurance.

Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to AGENCY as additional insured. Further, the requirements for coverage and limits shall be the greater of (1) the maximum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured. Insurance provided by CONTRACTOR under this Contract shall not replace or substitute for CONTRACTOR’s indemnification obligations in Article VII.

CONTRACTOR’s insurance, including all endorsements, shall be primary to any coverage available to AGENCY. Any insurance or self-insurance maintained by AGENCY and/or its officers, employees, agents or volunteers, shall be excess of CONTRACTOR’s insurance and shall not contribute with it.

Documentation of Insurance. City will not execute this agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. Contractor shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best's Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference:

Project Name: Lizzie’s Trail Inn and Richardson House
Additional Insured Endorsement, as required in this section below • Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.

Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $2,000,000 per occurrence, $2,000,000 aggregate
• General Liability:
• General Aggregate: $4,000,000
• Products Comp/Op Aggregate $2,000,000
• Personal & Advertising Injury $1,000,000
• Each Occurrence $2,000,000
• Fire Damage (any one fire) $ 50,000
• Medical Expense (any 1 person) $ 5,000
43 • Workers' Compensation:
• Workers' Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $2,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form. Claims-Made, modified, limited or restricted Occurrence forms are not acceptable. The policy shall cover inter-insured suits and include a “Separation of Insureds” or “severability” clause which treats each insured separately. The policy shall not contain a Contractors’ Warranty or other similar language which eliminates or restricts insurance because of a subcontractor’s failure to carry specific insurance or to supply evidence of such coverage.

Worker’s Compensation Insurance. Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers' Compensation (or to undertake equivalent selfinsurance), and Contractor will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

Contractor shall take out and maintain, during the life of this contract, Worker’s Compensation Insurance for all of Contractor’s employees employed at the site of improvement; and, if any work is sublet, Contractor shall require the subcontractor similarly to provide Worker’s Compensation Insurance for all of the latter’s employees, unless such employees are covered by the protection afforded by Contractor. Contractor and any of Contractor’s subcontractors shall be required to provide City with a written statement acknowledging its obligation to secure payment of Worker’s Compensation Insurance as required by Labor Code § 1861; to wit: ‘I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.’ If any class of employees engaged in work under this contract at the site of the Project is not protected under any Worker’s Compensation law, Contractor shall provide and shall 44 cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected. Contractor shall indemnify and hold harmless City for any damage resulting from failure of either Contractor or any subcontractor to take out or maintain such insurance.

Automobile Liability Insurance. Covered vehicles shall include owned if any, non-owned, and hired automobiles and, trucks using ISO Business Auto Coverage form CA 00 01 (or equivalent).

Claims-Made Policies. If any of the required policies provide coverage on a claims-made basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. Claims-Made Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

Additional Insured Endorsements. The City of Sierra Madre, its City Council, Commissions, officers, employees, and agents must be endorsed as an additional insured for each policy required herein, for liability arising out of ongoing and completed operations by or on behalf of the Contractor. Contractor’s insurance policies shall be primary as respects any claims related to or as the result of the Contractor’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or Contractors shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Contractor’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Contractor does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Contractor under this Agreement. Failure of the Contractor to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Each insurance policy required by this Agreement shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days’ prior written notice has been given to the City; however, ten (10) days’ prior written notice shall apply in the event of cancellation for nonpayment of premium. Contractor shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is:

City of Sierra Madre, Attn: Risk Management 232 W. Sierra Madre Boulevard, Sierra Madre, California, 91024.
45 Contractor’s Insurance Primary. The insurance provided by Contractor, including all endorsements, shall be primary to any coverage available to City and be endorsed using Insurance Services office form CG 20 10 (or equivalent) to provide that City and its officers, employees, and agents shall be additional insureds under such policies. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Contractor’s insurance and shall not contribute with it.

Waiver of Subrogation. Contractor hereby waives all rights of subrogation against the City. Contractor shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

Report of Claims to City. Contractor shall report to the City, in addition to the Contractor’s insurer, any and all insurance claims submitted to Contractor's insurer in connection with the services under this Agreement.

Premium Payments and Deductibles. Contractor must disclose all deductibles and self-insured retention amounts to the City. The City may require the Contractor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement.

City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Contractor shall be responsible for all premiums and deductibles in all of Contractor’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

Duty to Defend and Indemnify. Contractor’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.

ARTICLE VII: Indemnification
To the fullest extent permitted by law, CONTRACTOR shall, at its sole cost and expense, fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their respective subsidiaries, affiliates, members, directors, officers, employees and agents (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with, resulting from or related to, any act, omission, fault or negligence of CONTRACTOR, CONTRACTOR’s Representative, or any of its officers, agents, employees, Subcontractors or Suppliers, or any person or organization directly or indirectly employed by any of them (Collectively, the “Indemnitors”), in connection with or relating to or claimed to be in connection with or relating to the work performed under this AGREEMENT. Indemnification 46 includes, but is not limited to, all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses arising out of, in connection with, resulting from or related to changes to the natural environment or environmental harms caused in whole or in part by work performed under this AGREEMENT.

To the fullest extent permitted by law, CONTRACTOR shall, at its sole costs and expense, fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their representative subsidiaries, affiliates, members, director, officer, employees and agents, including parties that AGENCY contracts with (including other governmental agencies such as the California Department of Transportation) (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with, resulting from or related to, any act, omission, fault or negligence of any party, person, or organization that AGENCY contracts with, in connection with or relating to or claimed to be in connection with or relating to the work performed under this AGREEMENT. Indemnification includes, but is not limited to, all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses arising out of, in connection with, resulting from or related to changes to the natural environment or environmental harms caused in whole or in part by work performed under this AGREEMENT.

If CONTRACTOR is a joint venture or partnership, each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of CONTRACTOR that are assumed under or arise out of this AGREEMENT. Each of such venturers or partners waives notice of the breach or non-performance of any undertaking or obligation of CONTRACTOR contained in, resulting from or assumed under this AGREEMENT, and the failure to give any such notice shall not affect or impair such venturer’s or partner’s joint and several liability hereunder.

AGENCY may request a deposit for defense costs from CONTRACTOR with respect to a claim.

If AGENCY requests a defense deposit, CONTRACTOR shall provide it within 15 days of the request.

ARTICLE VIII: Binding Effect
AGENCY and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto and to its partners, successors, assigns, and legal representatives in respect of all covenants, agreements, and obligations contained in the Contract Documents. This AGREEMENT is not assignable nor the performance of either party’s duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect. 47 ARTICLE IX: Dispute Resolution
A. All disputes arising out of this AGREEMENT are subject to a mandatory step-by-step claims submission and evaluation process as a precondition to legal action in accordance with Public Contracts Code § 9204.

B. Any court action arising out of this AGREEMENT shall be filed in the Los Angeles County Superior Court. Any alternative dispute resolution proceeding arising out of this AGREEMENT shall be heard in the County of Los Angeles.

C. AGENCY shall have full authority to compromise or otherwise settle any claim relating to this AGREEMENT or any part hereof at any time. AGENCY shall provide timely notification to CONTRACTOR of the receipt of any third-party claim relating to this AGREEMENT. AGENCY shall be entitled to recover its reasonable costs incurred in providing the notification required by this section.

D. This AGREEMENT is further subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by CONTRACTOR, for the response to such claims by the AGENCY, for a mandatory meet and confer conference upon the request of CONTRACTOR, for mandatory nonbinding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the parties’ failure to resolve the dispute through mediation. This AGREEMENT hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

ARTICLE X: Independent CONTRACTOR
CONTRACTOR is and shall at all times remain as to AGENCY, a wholly independent CONTRACTOR. Neither AGENCY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR’s employees, except as herein set forth.

CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of AGENCY.

ARTICLE XI: Taxes
CONTRACTOR is responsible for paying all retail, sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this AGREEMENT. The CONTRACTOR is responsible for ascertaining and arranging to pay such taxes and duties. The prices established in this AGREEMENT shall include compensation for any taxes the CONTRACTOR is required to pay by laws and regulations in effect as of the execution of this AGREEMENT.

ARTICLE XII: Notices
All notices and communications shall be sent in writing to the parties at the following addresses:

AGENCY: CONTRACTOR:
48 Brian A Dickinson [INSERT CONTACT]
CITY OF SIERRA MADRE CONTRACTOR’S BUSINESS NAME
232 W. Sierra Madre Boulevard Mailing Address
Sierra Madre, CA 91024 City, State, Zip Code
ARTICLE XIII: Entire Agreement
This AGREEMENT supersedes any and all other agreements, either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this AGREEMENT acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statement or promise not contained in this AGREEMENT shall not be valid or binding.

Any modification of this AGREEMENT will be effective only if signed by the party to be charged.

The benefits and obligations of this AGREEMENT shall inure to and be binding upon the representatives, agents, partners, heirs, successors and assigns of the parties hereto. This AGREEMENT shall be construed pursuant to the laws of the State of California.

ARTICLE XIV: Authority to Contract
The signatories hereto represent that they are authorized to sign on behalf of the respective parties they represent and are competent to do so, and each of the parties hereto hereby irrevocably waives any and all rights to challenge signatures on these bases.

ARTICLE XV: General Provisions
A. All reports, documents or other written material (“written products” herein) developed by CONTRACTOR in the performance of this Agreement shall be and remain the property of AGENCY without restriction or limitation upon its use or dissemination by AGENCY.

CONTRACTOR may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by CONTRACTOR.

B. In the performance of this Agreement, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition or any other unlawful basis.

C. The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph at the head of which it appears, the section or paragraph hereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

D. The waiver by AGENCY or CONTRACTOR of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any 49 subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by AGENCY or CONTRACTOR unless in writing.

E. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise.

The exercise, the commencement of the exercise, or the forbearance of the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any of all of such other rights, powers or remedies.

F. CONTRACTOR shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to AGENCY under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to CONTRACTOR under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of AGENCY. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of AGENCY or as part of any audit of AGENCY, for a period of three (3) years after final payment under the Agreement.
50 TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY”
City of Sierra Madre
Authorized Signatories:

Signature:

Printed:

Title:

Date:
“CONSULTANT”
[Name of Company or Individual]
Signature:

Printed:

Title:

Date:

Attest:

Signature:

Printed:

Title: City Clerk
Date:

Approved as to Form:

Signature:

Printed:

Title: City Attorney
Date:
( EXECUTE IN DUPLICATE )
51 CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
52 PAYMENT BOND

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
WHEREAS, the City of Sierra Madre, as AGENCY has awarded to CONTRACTOR’s Business Name, as CONTRACTOR, a contract for the above-stated project;
AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract, to secure the payment of claims of laborers, mechanics, material persons, and other persons as provided by law; NOW THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held and firmly bound unto AGENCY in the sum of [DESCRIBE IN WORDS; 100% OF TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR], ($ ) Dollars, which is one hundred percent (100%) of the total contract amount for the above-stated project, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION IS SUCH that if CONTRACTOR, its heirs, executors, administrators, successors, assigns or subcontractors, shall fail to pay any of the persons named in Civil Code Section 9100, or amounts due under the Unemployment Insurance Code with respect to work or labor withheld, and to pay over to the Employment Development Department from the wages of employees of the CONTRACTOR and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, that the surety or sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, SURETY will pay reasonable attorneys’ fees to the plaintiffs and AGENCY in an amount to be fixed by the court.

This bond shall inure to the benefit to any of the persons named in Civil Code Section 9100 as to give a right of action to such persons or their assigns in any suit brought upon this bond.

The SURETY hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or the specifications accompanying it shall in any manner affect SURETY’s obligations on this bond. The SURETY hereby waives notice of any such change, extension, alteration or addition and hereby waives the requirements of Section 2845 of the Civil Code as a condition precedent to any remedies AGENCY may have. (Continued on Next Page)
53 IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dates set forth below:

CONTRACTOR* CONTRACTOR’s Signer’s Name, Title _____________________________________ CONTRACTOR’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
Surety* Surety Signer’s Name / Title _____________________________________ Surety’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
*Provide CONTRACTOR and Surety name, address and telephone number and the name, title, address and telephone number for the respective authorized representatives. Power of Attorney and Notary Acknowledgement must be attached. Seals and dates of signing must also be included. ( EXECUTE IN DUPLICATE )
54 CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
55 FAITHFUL PERFORMANCE BOND

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS That CONTRACTOR’s Business Name, hereinafter referred to as “CONTRACTOR” as PRINCIPAL, and _____________________, a corporation duly organized and doing business under and by virtue of the laws of the State of California and duly licensed for the purpose of making, guaranteeing, or becoming sole surety upon bonds or undertakings as Surety, are held and firmly bound unto the CITY OF SIERRA MADRE, CALIFORNIA, hereinafter referred to as the “AGENCY” in the sum of ________________________________________________________________________________________ [DESCRIBE IN WORDS; 100% OF THE TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR], ($ ) Dollars, which is one hundred percent (100%) of the total contract amount for the above stated project; lawful money of the United States of America for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, assigns and successors, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas CONTRACTOR has been awarded and is about to enter into a Contract with AGENCY to perform all work required pursuant to the contract documents for the project entitled SUPPLY AND INSTALLATION OF STATIONARY GROUND MOUNTED DIESEL GENERATOR, CONTRACT which Contract is by this reference incorporated herein, and is required by AGENCY to give this Bond in connection with the execution of the Contract; NOW, THEREFORE, if CONTRACTOR and his or her Subcontractors shall well and truly do and perform all the covenants and obligations of the Contract on his or her part to be done and performed at the times and in the manner specified herein including compliance with all Contract specifications and quality requirements, then this obligation shall be null and void, otherwise it shall be and remain in full force and effect; PROVIDED, that any alterations in the work to be done, or in the material to be furnished, which may be made pursuant to the terms of the Contract, shall not in any way release CONTRACTOR or the Surety thereunder, nor shall any extensions of time granted under the provisions of the Contract release either CONTRACTOR or said Surety, and notice of such alterations of extensions of the Contract is hereby waived by said Surety.

In the event suit is brought upon this Bond by AGENCY and judgment is recovered, said Surety shall pay all costs incurred by AGENCY in such suit, including a reasonable attorney’s fee to be fixed by the Court. (Continued on Next Page)
56 IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dates set forth below:

CONTRACTOR* CONTRACTOR’s Signer’s Name, Title _____________________________________ CONTRACTOR’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
Surety* Surety Signer’s Name / Title _____________________________________ Surety’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
*Provide CONTRACTOR and Surety name, address and telephone number and the name, title, address and telephone number for the respective authorized representatives. Power of Attorney and Notary Acknowledgement must be attached. Seals and dates of signing must also be included. ( EXECUTE IN DUPLICATE )
57 CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
58 MAINTENANCE BOND

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS THAT WHEREAS, the City of Sierra Madre, as AGENCY has awarded to CONTRACTOR’s Business Name, as CONTRACTOR, a contract for the abovestated project.

AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract guaranteeing maintenance thereof;
NOW, THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held firmly bound unto AGENCY in the sum of __________________________________________________________ [DESCRIBE IN WORDS; 50% OF THE TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR], ($ ) Dollars, which is fifty percent (50%) of the total contract amount for the above-stated project to be paid to AGENCY, its successors and assigns, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if CONTRACTOR shall remedy without cost to AGENCY any defects which may develop during a period of one (1) year from the date of recordation of the Notice of Completion of the work performed under the contract, provided such defects are caused by defective or inferior materials or work, then this obligation shall be void; otherwise it shall be and remain in full force and effect. In case suit is brought upon this bond, SURETY will pay reasonable attorneys’ fees to the AGENCY in an amount to be fixed by the court.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dats set forth below:

CONTRACTOR* CONTRACTOR’s Signer’s Name, Title _____________________________________ CONTRACTOR’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
Surety* Surety Signer’s Name / Title _____________________________________ Surety’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
*Provide CONTRACTOR and Surety name, address and telephone number and the name, title, address and telephone number for the respective authorized representatives. Power of Attorney and Notary Acknowledgement must be attached. Seals and dates of signing must also be included. ( EXECUTE IN DUPLICATE )
59 CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
60 WORKERS’ COMPENSATION INSURANCE CERTIFICATE
The CONTRACTOR shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Date: __________________ CONTRACTOR’s Business Name
By:____________________________________
(Signature)
____________________________________
(Title)
Attest:

By:____________________________________
(Signature)
____________________________________
(Title)
NOTE: See Section 5.4 Insurance of the Standard Specifications for insurance carrier rating requirements.
61 ENDORSEMENTS TO INSURANCE POLICY
Name of Insurance Company:_________________________________________________ Policy Number:___________________________________
Effective Date:______________________
The following endorsements are hereby incorporated by reference into the attached Certificate of Insurance as though fully set forth thereon:

1. The naming of an additional insured as herein provided shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured, and

2. The additional insured named herein shall not be held liable for any premium or expense of any nature on this policy or any extensions thereof, and

3. The additional insured named herein shall not by reason of being so named be considered a member of any mutual insurance company for any purpose whatsoever, and

4. The provisions of the policy will not be changed, suspended, canceled or otherwise terminated as to the interest of the additional insured named herein without first giving such additional insured twenty (20) days’ written notice.

5. Any other insurance held by the additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance, which is referred to by this certificate.

6. The company provided insurance for this certificate is a company licensed to do business in the State of California with rating of "A" or higher and a Financial Class VII or higher as established by A.M. Best, or higher rating established by Moody’s or Standard & Poor’s.

It is agreed that the City of Sierra Madre, its officers and employees, are included as Additional Insureds under the contracts of insurance for which the Certificate of Insurance is given.
_________________________________________
Authorized Insurance Agent
Date:____________________________________
62 SECTION E – STANDARD SPECIFICATIONS

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA

STANDARD SPECIFICATIONS
INCORPORATION OF GREENBOOK. The latest edition of the Standard Specifications for Public Works Construction (“SSPWC” or “Greenbook”) shall be incorporated by reference into these Standard Specifications as if fully replicated herein. These Standard Specification shall be supplemented, amended, or replaced by the Special Provision contained in Section F and G hereinbelow. To the extent that anything in the Special Provisions conflicts with the terms or requirements of the SSPWC, the Special Provisions shall control. 63 SECTION F – SPECIAL PROVISIONS – PART 1

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
SPECIAL PROVISIONS – PART 1. The following provisions supplement, amend, or replaced the requirements of the Standard Specifications for Public Works Construction (“SSPWC” or “Greenbook”). To the extent that anything in these Special Provisions conflicts with the terms or requirements of the SSPWC, these Special Provisions shall control.

SECTION 1 - GENERAL
1-1 TERMS. Unless otherwise stated, the words directed, required, permitted, ordered, instructed, designated, considered necessary, prescribed, approved, acceptable, satisfactory, or words of like meaning, refer to actions, expressions, and prerogatives of the Engineer. 1-2 DEFINITIONS
Acceptance – The AGENCY’s formal written acceptance of a project that has been completed in all respects in accordance with the plans and specifications and any modifications thereof.

AGENCY – The City of Sierra Madre.

Agent – Shall include persons and companies, other than the CONTRACTOR, retained by the City to perform design and construction services in relation to the Work.

Board – The City Council of the City of Sierra Madre.

City – The City of Sierra Madre, California, as the AGENCY and Owner.

City Council – City Council of the City of Sierra Madre, California.

Construction Manager – Persons and/or company retained by the City to perform construction management services.

Contract Documents – Including, but not limited to: the Contract, any Addendum (which pertain to the contract documents), Notice Inviting Bids, Instructions to Bidders; Bid (including documentation accompanying the Bid and any post-bid documentation submitted prior to the Notice of Award) when attached as an exhibit to the Contract, the Bonds, the general conditions, permits from other agencies, the Special Provisions, the Plans, Standard Plans, Standard Specifications, Reference Specifications, and all Modifications issued after the execution of the Contract.

Days – Days shall mean consecutive calendar’s days unless otherwise specified.

Design Engineer – Persons and/or company retained by the City to perform engineering design services.

Due Notice – A written notification, provided in due time, of a proposed action, where the contract requires such notification within a specified time (usually 48 hours or two working days) prior to the commencement of the contemplated action. 64 Engineer – The City Engineer of the City of Sierra Madre, or his/her authorized representative.

Geotechnical Engineer – Person licensed to practice Soils Engineering or Geotechnical Engineering pursuant to the laws of the State of California and retained by the AGENCY during construction.

Geotextile – Synthetic fiber used in civil engineering applications, serving the primary functions of separation and filtration.

House Sewer – A sewer, wholly within private property, proposed to connect any building to a house connection sewer.

Luminaire Arm – The structural member, bracket, or mast arm, which, mounted on the standard, supports the luminaire.

Owner – City of Sierra Madre, California.

Prompt – The briefest interval of time required for a considered reply, including time required for approval by a governing body.

Proposal – See Bid.

Reference Specifications – Those bulletins, standards, rules, methods of analysis or test, codes, and specifications of other agencies, engineering societies, or industrial associations referred to in the Contract Documents. These refer to the latest edition, including amendments in effect and published at the time of advertising the project or issuing the permit, unless specifically referred to by edition, volume, or date.

Standard Plans – “Standard Plans for Public Works Construction” or “SSPWC” – Latest edition of the Southern California Chapter of the American Public Works Association.

State Standard Specifications (“SSS”) – Standard Specifications prepared by the State of California, Business and Transportation Agency, Department of Transportation.

State Standard Plans (“SSP”) – Standard Plans prepared by State of California, Business and Transportation Agency, Department of Transportation.

Storm Drain – Any conduit and appurtenances intended for the reception and transfer of storm water.

Tonne – Also referred to as “metric ton” — Represents a unit of measure in the International System of Units equal to 1,000 kilograms.

Work – That which is proposed to be constructed or done under the Contract or permit, including the furnishing of all labor, materials, equipment, and services.

Working Days – Any days, except: (1) Saturdays, Sundays, legal holidays on which Sierra Madre City Hall is closed for business; (2) days when work is suspended by the Engineer for reasons unrelated to the performance of the CONTRACTOR, and provided in Subsection 6-6.1; and (3) days determined to be non-working in accordance with Section 6-3 “Time of Completion.”
1-3 ABBREVIATIONS
1-3.3 Institutions. Add the following:
65 These Standard Specifications incorporate by reference the list of commonly used institution terms in the edition of the “Standard Plans for Public Works Construction” (aka the Greenbook) with the following additions:

AGCA Associated General CONTRACTORs of America
APWA American Public Works Association
CRSI Concrete Reinforcing Steel Institute
CSI Construction Specifications Institute
NFPA National Fire Protection Association
SSS State of California Standard Specifications, latest edition, Department of Transportation
SSP State of California Standard Plans, latest edition, Department of Transportation.

SSPWC Standard Specifications for Public Works Construction 1-4 UNITS OF MEASURE
1-4.1 General. Add the following:

When U.S. Standard Measures are not included in parenthesis, then the SI units shall control. 1-7 AWARD AND EXECUTION OF CONTRACT. Add the following:
1-7.0 Investigation of Site Conditions. Prior to submittal of the bid, Bidders must visit the site of work and complete their own investigations to satisfy themselves as to the existing conditions affecting the work to be done under these specifications. If the bidder chooses not to visit the site or conduct investigations, he will, nevertheless, be charged with the knowledge of conditions which reasonable inspection and investigation would have disclosed.

After the project is awarded, the CONTRACTOR shall carefully study and compare the Contract Documents with each other and with information available to the CONTRACTOR and furnished by the Owner and shall immediately notify the Engineer of errors, inconsistencies or omissions discovered. If the CONTRACTOR performs any construction activity knowing it involves a recognized error, inconsistency or omission in the Contract Documents without such notice to the Engineer, the CONTRACTOR shall assume appropriate responsibility for such performance and may assume responsibility for the full costs for correction.

The CONTRACTOR shall make field measurements and verify field conditions and shall carefully compare such field measurements and conditions and other information known to the CONTRACTOR with the Contract Documents before commencing activities. Errors, inconsistencies, or omissions discovered shall be reported to the Engineer immediately.

When existing conditions are encountered which, in the opinion of the Engineer, require temporary suspension of work for design modifications or for other determinations to be made, the CONTRACTOR shall move to other areas of work until such determinations are made at no cost to the City. No additional compensation will be allowed by reason of such temporary suspension 66 of work, or modifications to work, except as noted in Section 3 of these Standard Specifications (“Changes in Work”) for specific items of work not included in the bid. Appropriate extension of item for completion may be allowed where justification in the opinion of the Engineer. 1-7.1 General. Add the following:

The City reserves the right to reject any or all proposals.

The Contract will be awarded, if at all, to the lowest responsible and responsive Bidder determined as provided on the Proposal Form, whose proposal complies with all the requirements prescribed.

Such award, if made, will be made within the number of days stated in the proposal form. Refusal or failure to deliver the executed contract, bonds, or insurance in the form provided in the Contract and approved by the AGENCY’s attorney within the time provided herein shall be cause, at the AGENCY’s option, for the annulment of the award and forfeiture of the bid security. In such event, the AGENCY may successively award the Contract to the next lowest responsible and responsive Bidder until a properly executed Contract, bonds, and insurance is obtained, or it may at any time reject all remaining bids and proceed as provided by law. The refusal or failure of a successive lowest responsible and responsive Bidder to execute the Contract may, at the AGENCY’s option, result in an annulment of the award to that Bidder and the forfeiture of that Bidder’s bid security.

The periods of time specified above within which the award of the Contract may be made shall be subject to extension for such further period as may be agreed upon in writing between the AGENCY and the concerned Bidder.

The AGENCY reserves the right to waive any irregularities.

Within ten (10) calendar days after the date of the Notice of Award, the CONTRACTOR shall execute and return the following contract documents to the AGENCY:

Contract Agreement (in duplicate)
Faithful Performance Bond (in duplicate)
Maintenance Bond (in duplicate)
Payment Bond (in duplicate)
Public Liability and Property Damage Insurance Certificate (two original) Additionally Insured Endorsement
Workers’ Compensation Insurance Certificate (two original) A corporation to which an award is made may be required, before the Contract agreement is executed by the AGENCY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and that the officers signing the contract and bonds for the corporation have the authority to do so.
1-7.2 Contract Bonds. Add the following:

The PAYMENT BOND shall remain in force until thirty-five (35) calendar days after the date of recordation of the Notice of Completion. The FAITHFUL PERFORMANCE BOND shall remain in force until the date of recordation of the Notice of Completion. The MAINTENANCE BOND shall remain in force until one (1) year after the date of recordation of the Notice of Completion.

All bonds must be accompanied by a Power of Attorney.
67 SECTION 2 - SCOPE OF THE WORK
2-1 WORK TO BE DONE. The Project consists of furnishing all labor, materials, equipment, tools, transportation, traffic control, and incidentals necessary to remove and replace three (3) existing Pressure Regulating Valves (PRVs) located within existing utility vaults. The work includes all associated appurtenances, piping modifications, valve connections, testing, start-up, site restoration, and all other work necessary to provide a complete and fully operational pressure regulating system in accordance with the plans, specifications, and contract documents.

Any plan or method of work suggested by the AGENCY or the Engineer to the CONTRACTOR but not specified or required, if adopted or followed by the CONTRACTOR in whole or in part, shall be used at the risk and responsibility of the CONTRACTOR; and the AGENCY and the Engineer shall assume no responsibility therefore and in no way be held liable for any defects in the work which may result from or be caused by use of such plan or method of work. 2-3 RIGHT-OF-WAY. Substitute the following:

Rights-of-way, easements, or rights-of-entry for the Work will be provided by the AGENCY.

Unless otherwise provided, the CONTRACTOR shall make arrangements, pay for, and assume all responsibility for acquiring, using, and disposing of additional work areas and facilities temporarily required. The CONTRACTOR shall fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their representative subsidiaries, affiliates, members, director, officer, employees and agents, including parties that AGENCY contracts with (including other governmental agencies such as the California Department of Transportation) (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with these actions.

When the CONTRACTOR arranges for additional work areas and facilities temporarily required by him/her, he/she shall provide the AGENCY with proof that the additional work areas and/or facilities have been left in a condition satisfactory to the owner(s) of said work areas and/or facilities prior to acceptance of the work.
2-5 CONTRACTOR’S EQUIPMENT AND FACILITIES.
2-5.1 General. Add the following:

The CONTRACTOR shall furnish and maintain in good condition all equipment and facilities as required for the proper execution and inspection of the Work. Such equipment and facilities shall meet all requirements of applicable ordinances and laws.

A noise level limit of 85 dba at a distance of fifty (50) feet shall apply to all construction equipment on or related to the job, whether owned by the CONTRACTOR or not. The use of excessively loud warning signals shall be avoided except in those cases where required for the protection of personnel.

The CONTRACTOR shall arrange and maintain a secure storage site for all equipment and materials. All equipment and unused materials shall be returned to this site at the end of each workday.
68 SECTION 3 - CONTROL OF THE WORK
3-3 SUBCONTRACTORS. Add the following:
3-3.1 General. Each Bidder shall comply with the Public Contract Code including Sections 4100 through 4113. The following excerpts or summaries of some of the requirements of this Chapter are included below for information:

The Bidder shall set for the in the Bid, as provided in 4104:
“(a) The name, and location of the place of business, the California contractor license number, and public works contractor registration number issued pursuant to Section 1725.5 of the Labor Code of each subcontractor who will perform work or labor or render service to the prime CONTRACTOR in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime CONTRACTOR, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime CONTRACTOR’s total bid, or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime CONTRACTOR’s total bid or ten thousand dollars ($10,000), whichever is greater.” “(b) The portion of the work which will be done by each such subcontractor under this act. The prime CONTRACTOR shall list only one subcontractor for each such portion as is defined by the prime CONTRACTOR in his bid.”
Subcontracting of more than one-half of one percent of the work for which no Subcontractor was designated in the original Bid will be allowed only in cases of public emergency or necessity and only after the Engineer makes a written finding of circumstances constituting public emergency or necessity.

The CONTRACTOR must obtain written consent of the City to substitute a Subcontractor designated in the original Bid, to permit any subcontract to be assigned or transferred, or to otherwise allow a subcontract to be performed by anyone other than the originally designated Subcontractor.

A violation of any of the above provisions will be considered a violation of the Contract, and the City may cancel the Contract and collect appropriate damages or assess the CONTRACTOR a penalty of not more than ten (10) percent of the subcontract involved.

If subcontracted work is not being performed in a satisfactory manner, the City will notify the CONTRACTOR of the need to take corrective action and the Engineer may report the facts to the City Council. Upon order by City Council and the CONTRACTOR’s receipt of written instructions from the Engineer, the Subcontractor shall immediately be removed from the Work and may not again be employed on the Work.
3-3.2 Additional Responsibility. The CONTRACTOR shall perform, with its own organization, Contract work amounting to at least 50 percent of the Contract Price except that any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted from the Contract Price before computing the amount required to be performed by the CONTRACTOR with its own organization. “Specialty Items” will be identified by the AGENCY in the Bid or Proposal. Where an entire item is subcontracted, the value 69 of work subcontracted will be based on the Contract Unit Price. When a portion of an item is subcontracted, the value of work subcontracted will be based on the estimated percentage of the Contract Unit Price. This will be determined from information submitted by the CONTRACTOR, and subject to approval by the Engineer.
3-3.3 Status of Subcontractors. All persons engaged in the Work, including Subcontractors and their employees, will be considered employees of the CONTRACTOR. The CONTRACTOR will be held responsible for their work. The AGENCY will deal directly and solely with the CONTRACTOR and make all payments to the CONTRACTOR.
3-4 AUTHORITY OF BOARD AND THE ENGINEER. Substitute the following:

The Board has the final authority in all matters affecting the Work. Within the scope of the Contract, the Engineer has the authority to enforce compliance with the Plans and Specifications.

The CONTRACTOR shall promptly comply with instructions from the Engineer or an authorized representative.

The decision of the Engineer is final and binding on all questions relating to: quantities; acceptability of materials, equipment, or work; execution, progress or sequence of work; and interpretation of the Plans, Specifications, or other drawings. This shall be precedent to any payment under the Contract, unless otherwise ordered by the Board. 3-7 CONTRACT DOCUMENTS.
3-7.1 General. Add the following:

The CONTRACTOR shall ascertain the existence of any conditions affecting the cost of the Work through a reasonable examination of the Work site prior to submitting the Bid.

Existing improvements visible at the Work site, for which no specific disposition is made on the Plans, but which interfere with the completion of the Work, shall be removed and disposed of by the CONTRACTOR.

The CONTRACTOR shall, upon discovering any error or omission in the Plans or Specifications, immediately call it to the attention of the Engineer.

All final locations determined in the field, and any deviations from the Plans and Specification, shall be marked in red on the documents to show the as-built conditions. CONTRACTOR shall maintain a complete and accurate record of all changes of construction from that shown in these plans and specifications for the purpose of providing a basis for construction record drawings. No changes shall be made without prior written approval of the Engineer. Upon completion of the Project, CONTRACTOR shall deliver this record of all construction changes to the Engineer along with a letter which declares that other than these noted changes “the Project was constructed in conformance with the Contract Documents.” Final payment will not be made until this requirement is met.

As the figured dimensions shown on the drawings and in the specifications of the Contract may not in every case agree with scaled dimensions, the figured dimensions shall be followed in preference to the scaled dimensions, and drawings to a large scale shall be followed in preference to the drawings to a small scale. Should it appear that the work to be performed, or any related matter, are not sufficiently detailed or explained in the Contract documents, the CONTRACTOR shall apply to the Engineer for such further explanations as necessary, and shall conform to such 70 further explanations provided by the Engineer as part of the Contract to the extent that it is consistent with the terms of the Contract.

Caution: The engineer preparing these plans will not be responsible or liable for unauthorized changes to or uses of these plans. All changes to the plans must be approved in writing by the Engineer.
(a) Records of Construction Changes / As-Builts. CONTRACTOR shall maintain a complete and accurate record of all changes of construction from that shown in these Plans and Specifications for the purpose of providing a basis for construction record drawings. No changes shall be made without prior written approval of the City Engineer.

Upon completion of the Project, CONTRACTOR shall deliver this record of all construction changes to the Engineer along with a letter which declares that other than these noted changes that Project was constructed in conformance with the Contract Documents.

Caution: The engineer preparing these Plans will not be responsible for, or liable for, unauthorized changes to or uses of these Plans. All changes to the Plans must be approved in writing by City Engineer.
3-7.2 Precedence of Contract Documents. Substitute the following:

If there is a conflict between any of the Contract Documents, the document highest in precedence shall control. The order of precedence, from highest to lowest, shall be as follows:
1) Permits issued by jurisdictional regulatory agencies. 2) Change Orders and/or Supplemental Agreements; whichever occurs last. 3) Contract/Agreement
4) Addenda.
5) Bid/Proposal.
6) Special Provisions.
7) Plans.
8) Notice Inviting Bids
9) Instructions to Bidders
10) Standard Plans.
11) Standard Specifications.
12) Reference Specifications.
3-8 SUBMITTALS.
[If additional Working Drawings are required that are not shown on Table 3-8.2, add the following Section 3-8.2]
3-8.2 Working Drawings. Add the following:

Working drawings are required in the following subsections in addition to those shown on Table 3-8.2:
71 [add table of additional working drawings, if applicable] Working drawings listed above as Items (List Items) shall be prepared by a Civil or Structural Engineer registered by the State of California.
[If additional Shop Drawings are required that are not shown on Table 3-8.2, add the following Section 3-8.3]
3-8.3 Shop Drawings. Add the following:

In addition to the requirements of Table 3-8.3, shop drawings shall be required as specified in these Special Provisions, Part 2 through Part __.
[The Greenbook specifies that the Engineer will provide surveying and construction staking. If the contractor is required to provide the construction staking, add the following Section 3-10 and related subsections]
3-10 SURVEYING. Substitute the following:
3-10.1 General. The CONTRACTOR will provide all necessary construction surveying, staking or markings for locating the limits of construction and shall comply with the provisions of 2-9 of these Standard Specifications. The CONTRACTOR shall bear all costs for restaking or marking.

Construction surveys shall be done only under the direction of the Engineer by a Registered (licensed) Land Surveyor or a Registered Civil Engineer authorized to practice land surveying within the state. The AGENCY will provide available record map information. The CONTRACTOR is responsible for obtaining all necessary record maps, centerline ties and survey notes from Los Angeles County.

The CONTRACTOR and his surveyor shall provide the Engineer with a copy of the constructing staking field notes used to construct the improvements. In addition the CONTRACTOR shall also prove a plot of the improvements to be constructed based on the surveyor’s construction staking and markings prior to the installation of the improvements. The plot shall be the same scale as the improvement plans.
3-10.2 Permanent Survey Markers. The CONTRACTOR shall notify the Engineer, or the owner on a Private Contract, at least 7 days before starting work to allow for the preservation of survey monuments, lot stakes (tagged), and bench marks.

The CONTRACTOR shall protect existing survey monuments, if any exist within the work limits, during the entire project. Asphalt overlaying of existing survey monuments in the roadway will not be permitted. In the event a surveyed monument lies within an area to be cold planed, removed or reconstructed, the CONTRACTOR shall immediately notify the AGENCY’s representative and protect said monument until the monument is relocated.

The CONTRACTOR shall reestablish destroyed survey monuments at the CONTRACTOR’s expense.

The Engineer, or the owner at its cost, shall file a Corner Record Form referencing survey monuments subject to disturbance in the Office of the County Surveyor prior to the start of construction and also prior to the completion of construction for the replacement of survey monuments. The CONTRACTOR shall not disturb survey monuments, lot stakes (tagged), or bench marks without the consent of the Engineer or the owner on Private Contracts. The CONTRACTOR shall bear the expense of replacing any that may be disturbed without permission. 72 Replacement shall be done only under the direction of the Engineer by Registered (licensed) Licensed Land Surveyor or a Registered Civil Engineer authorized to practice land surveying within the state.

When a change is made in the finished elevation of the pavement of any roadway in which a permanent survey monument is located, the CONTRACTOR shall adjust the monument cover to the new grade within 7 days of finished paving unless otherwise specified. 3-10.3 Line and Grade. The CONTRACTOR shall be responsible for all survey and layout of work.

The line and grades for construction will be parallel to and offset from the position of the work.

From the established lines and grades, the CONTRACTOR shall extend the necessary lines and grades for construction of the work and shall be responsible for the correctness of same.

All work shall conform to the lines, elevations, and grades shown on the Plans.

Three consecutive points set on the same slope shall be used together so that any variation from a straight grade can be detected. Any such variation shall be reported to the Engineer. In the absence of such report, the CONTRACTOR shall be responsible for any error in the grade of the finished work.

Grades for underground conduits will be set at the surface of the ground. The CONTRACTOR shall transfer them to the bottom of the trench.
3-10.4 Survey Service. The Engineer will oversee surveying adequate for construction. The CONTRACTOR shall preserve construction survey stakes and marks for the duration of their usefulness. If any construction survey stakes are lost or disturbed and need to be replaced, such replacement shall be by the CONTRACTOR at his expense.

The CONTRACTOR shall notify the Engineer in writing at least 2 working days before survey services take place for the laying out of any portion of the Work. The CONTRACTOR shall dig all holes necessary for line and grade stakes.

Unless otherwise specified, stakes will be set and stationed by the CONTRACTOR for curbs, headers, sewers, storm drains, structures, and rough grade. A corresponding cut or fill to finished grade (or flowline) will be indicated on a grade sheet. 3-12 WORK SITE MAINTENANCE
3-12.1 General. Add the following:

The CONTRACTOR shall also abate dust nuisance by cleaning, sweeping and sprinkling with water, or other means as necessary. The use of water resulting in mud on public streets will not be permitted as a substitute for sweeping or other methods.

Materials and equipment shall be removed from the site as soon as they are no longer necessary.

Before the final inspection, the site shall be cleared of equipment, unused materials, and rubbish so as to present a satisfactory clean and neat appearance. All cleanup costs shall be included in the CONTRACTOR’s Bid.

Excess excavated material from catch basins or similar structures shall be removed from the site immediately. Sufficient material may remain for use as backfill if permitted by the Specifications.

Forms and form lumber shall be removed from the site as soon as practicable after stripping. 73 3-12.1.1 Vermin Control. Add the following:

At the time of acceptance, structures entirely constructed under the Contract shall be free of rodents, insects, vermin, and pests. Necessary extermination work shall be arranged and paid for by the CONTRACTOR as part of the Work within the Contract time, and shall be performed by a licensed exterminator in accordance with requirements of governing authorities. The CONTRACTOR shall be liable for injury to persons or property and responsible for the elimination of offensive odors resulting from extermination operations. 3-12.3 Noise Control.

None
3-12.6.3 Storm Water Pollution Prevention Plan (SWPPP). Add the following:

CONTRACTOR shall submit to the engineer a completed and signed SWPPP at the preconstruction conference. The plan may utilize the practices recommended in the latest edition of the California Storm Water Best Management Practices Handbook, available from California Stormwater Quality Association (CSQA), and online at http://www.cabmphandbooks.net/ . The plan shall be consistent with the construction General Permit, issued by the State Water Resources, Control Board, through submittal of the Notice of Intent (NOI).

If construction will occur between October 1 and April 15 (considered as the rainy season), a wet weather erosion control plan must be submitted. Additionally, Best Management Practices (BMPs) implemented during the AGENCY’s rainy season shall include but not be limited to those appropriate for wet weather conditions.
(a) Storm Water Pollution Prevention Measures. All storm water pollution prevention measures shall be in accordance with the submitted SWPPP. In the event circumstances during the course of construction require changes to the original SWPPP, a revised plan shall be promptly submitted to the AGENCY’s representative in each instance. No responsibility shall accrue to the AGENCY as a result of the plan or as a result of knowledge of the plan. All work installed by the CONTRACTOR in connection with the SWPPP but not specified to become a permanent part of the project shall be removed and the site restored in so far as practical to its original condition prior to completion of construction or when directed by the AGENCY’s representative. (b) Storm Water Pollution Prevention – Measurement And Payment. Unless otherwise indicated in the Special Provisions, measurement and payment for Storm Water Pollution Prevention Measures, as described herein, shall be included in the items of Work requiring storm water pollution prevention measures as indicated in the project Special Provisions. Such payment shall be considered full compensation for all labor, materials, tools, and equipment for completion, and implementation and compliance with the SWPPP.
3-13 COMPLETION, ACCEPTANCE, AND WARRANTY.
3-13.1 Completion. Add the following:

The Work will be inspected by the Engineer for acceptance upon receipt of the CONTRACTOR’s written assertion that the Work has been completed.
3-13.3 Warranty. Add the following:

All work shall be warranted by the CONTRACTOR against defective workmanship and materials for a period of 1 year from the date the Work was completed. The CONTRACTOR shall replace 74 or repair any such defective work in a manner satisfactory to the Engineer, after notice to do so from the Engineer, and within the time specified in the notice. If the CONTRACTOR fails to make such replacement or repairs within the time specified in the notice, the AGENCY may perform this work and the CONTRACTOR’s sureties shall be liable for the cost thereof.

SECTION 4 - CONTROL OF MATERIALS
4-1 GENERAL. Add the following:

Used or secondhand materials, parts, and equipment may be used only if permitted by the Specifications.

The CONTRACTOR and all subcontractors, suppliers, and vendors shall guarantee that the entire Work will meet all requirements of this Contract as to the quality of materials, equipment, and workmanship. The CONTRACTOR, at no cost to the AGENCY, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become evident within one year after the date of recordation of the Notice of Completion. Within this oneyear period, the CONTRACTOR shall also restore to full compliance with the requirements of this Contract any portion of the Work which is found not to meet those requirements. The CONTRACTOR shall defend, indemnify, and hold the AGENCY, its officers, agents, and employees harmless from claims of any kind due to injuries or damages arising, directly or indirectly, from said defects or noncompliance.

The CONTRACTOR shall make all repairs, replacements, and restorations within thirty-five (35) days after the date of the Engineers’ written notice.

If, in the opinion of the Engineer, the defective work is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if, in the opinion of the Engineer, the removal of such work is impractical or will create conditions which are dangerous or undesirable, the AGENCY shall have the right and authority to retain such work instead of requiring it to be removed and reconstructed, but will make such deductions thereof in the payments due or to become due to the CONTRACTOR as the AGENCY may deem just and reasonable. 4-2 PROTECTION. Add the following:

The CONTRACTOR shall be responsible for the protection of public and private property adjacent to the Work and shall exercise due caution to avoid damage to such property.

The CONTRACTOR shall relocate, repair, replace or reestablish all existing improvements within the project limits (e.g., curbs, sidewalks, catch basins, catch basin screens, driveways, fences, walls, sprinkler systems, signs, utility installations, pavements, structures, survey monuments, landscaping, etc.) that are damaged or removed as a result of the CONTRACTOR’s operations or as required by the plans and specifications.

All existing improvements, either within the right-of-way or not, including irrigation lines that are damaged by actions of the CONTRACTOR, shall be restored by the CONTRACTOR to their original or better condition at the CONTRACTOR’s expense.

The CONTRACTOR shall mark, as approved by the Engineer, all survey monuments, manholes, valves, substructures, or other items that are visible on the surface and will be covered by his 75 operations. This shall be completed prior to the start of that operation and approved by the Engineer.

Existing traffic striping, pavement markings, and curb markings shall also be considered as existing improvements and the CONTRACTOR shall repaint or replace, at the CONTRACTOR’s expense, such striping or markings (except for traffic striping and pavement markings within the limits of the Work) if damaged or if their reflectivity is reduced due to construction operations.

All restoration of existing improvements must occur within the construction completion date, unless directed otherwise by the City Engineer.

Maintenance of street and traffic signal systems that are damaged, temporarily removed or relocated shall be done in conformance with the Contract Documents.

Trees, lawns, and shrubbery that are not to be removed shall be protected from damage or injury.

If damaged or removed due to CONTRACTOR’s operations, they shall be restored or replaced in as nearly the original condition and location as is reasonably possible. Lawns shall be reseeded and covered with suitable mulch.

The CONTRACTOR shall give reasonable notice to occupants or owners of adjacent property to permit them to salvage or relocate plants, trees, fences, sprinklers, and other improvements, within the right-of-way which are designated for removal and would be destroyed because of the Work.

All costs to the CONTRACTOR for protecting, removing, restoring, relocating, repairing, replacing, or reestablishing existing improvements shall be the responsibility of the CONTRACTOR.
[For inspection of special items at the source, add the following to 4-3 INSPECTION Add the following:
4-3.1 General. Add the following:

The following special items of equipment are subject to inspection at the source:
[List specialty items here]
[For Testing of Materials that will be paid by the Agency, add the following to Section 4-4] 4-4 TESTING.

The AGENCY will bear the cost of testing the following material and/or workmanship:

None
CONTRACTOR shall be responsible for calling the Project Engineer for testing and inspection of the above items (48) hours in advance. Work not properly tested and inspected will be subject to rejection.
4-6 TRADE NAMES.

Along with information supplied by the CONTRACTOR regarding equivalency of the proposed item, the CONTRACTOR shall clearly identify all deviations from the specified item. Deviations discovered by the Engineer after acceptance of an “or equal” item which were not identified by the CONTRACTOR with his/her submittal shall be cause for rejection of the “or equal” item.

CONTRACTOR shall be due no additional compensation in time or money for acceptance or rejection of a proposed “or equal” item and subsequent replacement with the item specified. 76 CONTRACTOR shall pay cost to AGENCY for items requiring more than two submittals and analysis of any shop drawing which requires more than a general review of an “or equal” item.

Add the following Section 4-9:
4-9 CONSTRUCTION MATERIALS DISPUTE RESOLUTION (Soils, Rock Materials, Concrete, Mortar and Related Materials, Masonry Materials, Bituminous Materials, Rock Products, and Modified Asphalts). In the interest of safety and public value, whenever credible evidence arises to contradict the test values of materials, the AGENCY and the CONTRACTOR will initiate, an immediate and cooperative investigation. Test values of materials are results of the materials’ tests, as defined by these Specifications or by the special provisions, required to accept the Work. Credible evidence is process observations or test values gathered using industry accepted practices. A contradiction exists whenever work acceptance or performance becomes suspect. The investigation shall allow access to all test results, procedures, and facilities relevant to the disputed work and consider all available information and, when necessary, gather new and additional information to determine the validity, the cause, and if necessary, the remedy to the contradiction. If the cooperative investigation reaches any resolution mechanism acceptable to both the AGENCY and the CONTRACTOR, the contradiction shall be considered resolved and the cooperative investigation concluded.

Whenever the cooperative investigation is unable to reach resolution, the investigation may then either conclude without resolution or continue by written notification of one party to the other requesting the implementation of a resolution process by committee. The continuance of the investigation shall be contingent upon recipient’s agreement and acknowledged in writing within 3 calendar days after receiving a request. Without acknowledgement, the investigation shall conclude without resolution. The committee shall consist of three State of California Registered Civil Engineers. Within 7 calendar days after the written request notification, the AGENCY and the CONTRACTOR will each select one engineer. Within 14 calendar days of the written request notification, the two selected engineers will select a third engineer. The goal in selection of the third member is to complement the professional experience of the first two engineers. Should the two engineers fail to select the third engineer, the AGENCY and the CONTRACTOR shall each propose 2 engineers to be the third member within 21 calendar days after the written request notification. The first two engineers previously selected shall then select one of the court proposed engineers in a blind draw.

The committee shall be a continuance of the cooperative investigation and will re-consider all available information and if necessary, gather new and additional information to determine the validity, the cause, and if necessary, the remedy to the contradiction. The committee will focus upon the performance adequacy of the material(s) using standard engineering principles and practices and to ensure public value, the committee may provide engineering recommendations as necessary. Unless otherwise agreed, the committee will have 30 calendar days from its formation to complete their review and submit their findings. The final resolution of the committee shall be by majority opinion, in writing, stamped and signed. Should the final resolution not be unanimous, the dissenter may attach a written, stamped, and signed minority opinion.

Once started, the resolution process by committee shall continue to full conclusion unless:

1. Within 7 days of the formation of the committee, the AGENCY and the CONTRACTOR reach an acceptable resolution mechanism; or 77 2. Within 14 days of the formation of the committee, the initiating party withdraws its written notification and agrees to bear all investigative related costs thus far incurred; or

3. At any point by the mutual agreement of the AGENCY and the CONTRACTOR.

Unless otherwise agreed, the CONTRACTOR shall bear and maintain a record for all the investigative costs until resolution. Should the investigation discover assignable causes for the contradiction, the assignable party, the AGENCY or the CONTRACTOR, shall bear all costs associated with the investigation. Should assignable causes for the contradiction extended to both parties, the investigation will assign costs cooperatively with each party or when necessary, equally. Should the investigation substantiate a contradiction without assignable cause, the investigation will assign costs cooperatively with each party or when necessary, equally. Should the investigation be unable to substantiate a contradiction, the initiator of the investigation shall bear all investigative costs. All claim notification requirements of the contract pertaining to the contradiction shall be suspended until the investigation is concluded.

SECTION 5 - LEGAL RELATIONS AND RESPONSIBILITIES
5-2 SPECIAL NOTICES. Add the following:
5-2.1 Mandatory Notification Prior To Excavation. The CONTRACTOR’s attention is direct to Section 4215.5 through 4217 of the Government Code of the State of California. This requires that two (2) working days prior to commencing any excavation “Underground Service Alert of Southern California” (USA) (“Digalert”) shall be notified by phone, toll free 1-800-422-4133, or 811, for the assignment of an Inquiry Identification Number.

Construction CONTRACTOR shall contact all utility companies at least five (5) working days prior to commencing work and shall verify the location of any known utilities and determine whether or not a representative of each company will be present during excavation.

The known public utilities contacts are:

City of Sierra Madre, Public Works Inspector (626) 355-7135 The CONTRACTOR shall coordinate construction with public utility relocation activities.

The existing subsurface utilities shown have been indicated, based on the best available record information. However, to avoid or resolve any interference problems between these existing utilities and the proposed work, the CONTRACTOR shall field verify the vertical and horizontal locations of all utilities, such as water lines and water services, electronic conduits, telephone and television cable, storm drain facilities, and all other facilities and obstructions prior to beginning any excavations. If conflicts exist, revised grades and/or alignments may be established, if required. Such field verification shall require exposing these utilities prior to the start of construction.

Special reference is hereby made to Section 4-2, “Protection,” of the Standard Specifications with respect to the protection, repair, and replacement of existing subsurface utilities.

Additionally, the CONTRACTOR shall also notify the following local entities of his/her schedule fourteen (14) days prior to commencing work, including local refuse collectors, street sweepers, the Post Office, Public Schools, and Bus Companies:
78 [Add the affected entities and/or representatives and phone numbers, such as Waste Management, Post Office, Schools, Transportation Agencies, Street Sweeping, etc.] No excavation shall commence unless the CONTRACTOR has obtained the USA Inquiry Identification Number.
5-1.2 Accuracy of Utilities Information. The locations of known existing major utilities, whether above ground or underground, are indicated on the plans. Information and data reflected in the Contract Documents with respect to underground and above ground utilities at or contiguous to the site is based upon information and data furnished to the City and the Engineer by the owners of such utilities, and the City does not assume responsibility for the accuracy or completeness thereof. The CONTRACTOR shall take all possible precautions for the protection of unforeseen utility lines to provide for uninterrupted service and to provide such special protection as may be necessary.

The CONTRACTOR shall be responsible for determining the location and depth of all underground facilities, including service connections, which may affect or be affected by his/her operations, and he/she shall include the cost to pothole all utilities within the limits of work in his/her bid. If an existing utility line, which has been marked by Underground Service Alert or is shown on the plans, is damaged by the CONTRACTOR, the CONTRACTOR shall repair the line and bear the cost thereof.

CONTRACTOR shall be aware that electrical conduits between street and traffic lights may exist beneath pavement and/or sidewalk in areas where such lights are in place and that said conduits are not shown on these plans.

In the event that the CONTRACTOR damages any existing utility lines that are not shown, shown incorrectly or the locations of which are not made known to the CONTRACTOR prior to excavation, a telephone call and written report shall be made immediately to the Utility owner, the Engineer, and to the City. If directed by the City, the CONTRACTOR shall make repairs under the provisions for changes and extra work contained in 2-7 CHANGES INITIATED BY THE AGENCY of the Standard Specifications.
5-4 INSURANCE.
5-4.1 General. Add The following:

CONTRACTOR and AGENCY agree that AGENCY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys fees, litigation costs, defense costs, court costs or any other cost arising out of or in any way related to the performance of this Agreement, which includes but is not limited to, contracts with other governmental agencies such as the California Department of Transportation, which are necessary for the AGENCY to enact this Agreement or from contracts with other parties or governmental agencies, which are necessary for the AGENCY to enact this Agreement.

CONTRACTOR acknowledges that its obligation pursuant to this section extends to liability attributable to AGENCY, if that liability is less than the sole fault of AGENCY. CONTRACTOR has no obligation under this Agreement for liability proven in a court of competent jurisdiction or by written agreement between the parties to be the sole fault of AGENCY. 79 The obligations of CONTRACTOR under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to AGENCY, its employees, agents and officials.

CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those as set forth here in this section from each and every subcontractor, sub-tier CONTRACTOR or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance or subject matter of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations from others as required here, CONTRACTOR agrees to be fully responsible according to the terms of this section.

Failure of AGENCY to monitor compliance with these requirements imposes no additional obligations on AGENCY and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend AGENCY as set forth herein is binding on the successors, assigns or heirs of CONTRACTOR and shall survive the termination of this Agreement or this section.

CONTRACTOR agrees to provide insurance in accordance with the requirements as set forth here.

If CONTRACTOR uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement, or endorse the existing coverage to do so. The following coverages will be provided by CONTRACTOR and maintained on behalf of AGENCY and in accordance with the requirements set forth herein.

SECTION 6 - PROSECUTION AND PROGRESS OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK. Add the following:
6-1.3 Pre-Construction Meeting and Submittal. A pre-construction meeting will be conducted by the City prior to commencement of construction at a time and place designated by the City.

Those attending the meeting shall include, but not be limited to, the following:
a. The CONTRACTORs representative(s)
b. Sub-CONTRACTORs representative(s), if needed
c. City of Sierra Madre Director of Public Works
d. The Design Engineers
e. The Construction Engineers
f. The affected utility companies’ representatives
g. City of Sierra Madre Public Works Inspectors
h. Caltrans’ inspector and/or representative(s)
One week prior to this meeting the CONTRACTOR shall submit the following:

1. Construction Schedule
80 2. Traffic Control Plan

3. Emergency Contact List

4. List of Subcontractors

5. Storm Water Pollution Prevention Plan (SWPPP)
6-1.4 Emergency Contact List. The CONTRACTOR shall provide the following information in writing and submit it with the signed contract, contract bonds and certificates of insurance. Failure to comply may result in delays in the processing of the contract documents.

1. Name of authorized representative at the job site.

2. Address and telephone number where the above person can be reached 24 hours a day.

3. Address of the nearest office of the CONTRACTOR, if any, and the name and telephone number of a person at that office who is familiar with the project.

4. Address and telephone number of the CONTRACTOR’s main office and the name and telephone number of the person at that office familiar with the project. 6-2 PROSECUTION OF WORK. Add the following:

As soon as possible under the provisions of the Specifications, the CONTRACTOR shall backfill all excavations and restore to usefulness all improvements existing prior to the start of the Work.

The CONTRACTOR shall submit monthly progress reports to the Engineer by the tenth day of each month. The report shall include an updated construction schedule. Any deviations from the original schedule shall be explained.
6-2.1 Traffic and Access. The CONTRACTOR’s operations shall cause no unnecessary inconvenience. The access rights of the public shall be considered at all times. Unless otherwise authorized, traffic shall be permitted to pass through the Work, or an approved detour shall be provided.

Safe and adequate pedestrian and vehicular access shall be provided and maintained to: fire hydrants; commercial and industrial establishments; churches, schools and parking lots; service stations and motels; hospitals; police and fire stations; and establishments of similar nature. Access to these facilities shall be continuous and unobstructed unless otherwise approved by the Engineer.

Safe and adequate pedestrian zones and public transportation stops, as well as pedestrian crossings of the Work at intervals not exceeding 90 m (300 fee), shall be maintained unless otherwise approved by the Engineer.

Vehicular access to residential driveways shall be maintained to the property lien except when necessary construction precludes such access for reasonable periods of time. If backfill has been completed to the extent that safe access may be provided, and the street is opened to local traffic, the CONTRACTOR shall immediately clear the street and driveways and provide and maintain access.

The CONTRACTOR shall cooperate with the various parties involved in the delivery of mail and the collection and removal of trash and garbage to maintain existing schedules for these services.

Grading operations, roadway excavation and fill construction shall be conducted by the CONTRACTOR in a manner to provide a reasonably satisfactory surface for traffic. When rough 81 grading is completed, the roadbed surface shall be brought to a smooth, even condition satisfactory for traffic.

Unless otherwise authorized, work shall be performed in only one-half of the roadway at one time.

One half shall be kept open and unobstructed until the opposite side is ready for use. If one-half a street only is being improved, the other half shall be conditioned and maintained as a detour.

The CONTRACTOR will be required to maintain at least one lane of traffic in each direction through the project area at all times in a manner satisfactory to the Engineer in the form of an engineered traffic control plan. The engineered traffic control plans must be signed by a California registered civil and/or traffic engineer. The plan is a required submittal for review one week prior to the pre-construction meeting.

If traffic control on the project shall be implemented by a sub-contractor, such subcontractor must specialize in Traffic Control and be approved by the City Engineer.

The CONTRACTOR shall include in its Bid all costs for the above requirements. 6-2.1.1 Notification to the Public. Affected properties will be determined by the Engineer and are, in general, those properties that fall within 500 feet of the limits of the work. CONTRACTOR shall remain aware of all adjacent property owners and take all steps necessary to minimize construction impacts and disturbances to all affected property owners. The CONTRACTOR is required to distribute the approved public notice to property owners one week prior to roadway construction. CONTRACTOR shall be responsible for all costs associated with these tasks and responsibilities in the various contract bid items.

The CONTRACTOR is required to notify the City by e-mail that public notices have been distributed. The e-mail shall be addressed to the City representative(s) designated during the preconstruction meeting. The e-mail shall be sent to the City no later than 8 a.m. on the day following distribution of the notices. The e-mail notification to the City shall contain a map showing the limits of distribution and the dates and times distributed. A separate e-mail shall be sent for each distribution. The City will use the information on the e-mails to verify that the distribution has been performed. If the distribution is not verified by the City, the City will e-mail to the CONTRACTOR’s representative the locations which must be redistributed with the new information. The CONTRACTOR shall not perform work in the distribution area without e-mail notification of verification by the City of the distribution.

The CONTRACTOR shall submit a sample of a public notice for review and approval by the Engineer. The CONTRACTOR shall provide changes as directed by the City representative and submit final draft for approval.

The CONTRACTOR shall furnish and place “No Parking” signs, 12”x18” minimum size, approved by the Engineer, along the street in front of every residence and/or business affected by the work, two (2) working days in advance of any work. In rural areas, the signs shall be placed at a spacing not exceeding 400 feet. The signs shall include the day and time during which parking is prohibited. Parking restrictions shall be limited to the intervals between 8 a.m. to 5 p.m. to allow parking during the night. The CONTRACTOR shall remove these signs immediately when they are no longer needed.

If the work is delayed or rescheduled for any reason after placement of “No Parking” signs, the CONTRACTOR shall re-date the signs affected and re-notify the residents and businesses of the change via a new “door-knob” notice. If the work is delayed more than five days, the 82 CONTRACTOR shall remove the signs and place re-dated signs two (2) days in advance of the work.
6-2.1.2 Notification to the Public Agencies. The CONTRACTOR shall notify the following Agencies 48 hours prior to working in the area within the City of Sierra Madre unless otherwise noted:

City of Sierra Madre Public Works (626) 355-7135
City of Sierra Madre Police Department (626) 355-1414
City of Sierra Madre Fire Department (626) 355-3611
6-2.1.3 Parking Restrictions and Posting for Tow Away. No Parking signs, posted by the CONTRACTOR, shall be of heavy card stock and not less than 1.75 square feet of surface area on the face. Background color shall be white and letters shall be printed in red water resistant ink except day, date, and time of restriction may be printed in black water resistant ink. The signs shall be printed with the words “Tow Away” and “No Parking” with a character height of not less than

2.75 inches and a stroke width of not less than 0.5 inches. The day, dated, and time of the particular restriction shall be printed or attached below the above-mentioned wording in characters of not less than 2.0 inches in height and 0.4 inches in stroke width. The day of the week shall be written out or properly abbreviated with three to four letters; date or dates or restriction shall be listed completely; the beginning and ending times shall be clearly listed on the sign.

Signs shall be mounted such that the wording “No Parking” are at an elevation at least three feet above the adjacent flowline. Signs may be tied with string to trees and power poles, taped to existing sign poles, or mounted to stakes or barricades as provided by the CONTRACTOR. The signs shall be placed as needed to control the parking of cars within the construction zone; signs shall be placed at intervals of 75 feet or less along each side of the roadway.

Signs shall be posted and maintained by the CONTRACTOR for a period of 72 hours prior to the restrictions becoming effective. The CONTRACTOR may only post parking restrictions that are effective for the duration of the Work. Upon completion of the Work, the CONTRACTOR shall promptly and completely remove and dispose all signs, stakes, and barricades. The CONTRACTOR shall promptly reset or replace all damaged or defective signs.

The CONTRACTOR shall be fully responsible for the adequate removal of all parked cars. The CONTRACTOR shall coordinate the removal of all vehicles with the Sheriff Department. The CONTRACTOR shall notify the Sheriff Communications Center upon posting of the parking restrictions for a particular street. For removal of parked vehicles, the CONTRACTOR shall notify the Sheriff Communications Center not less than two hours prior to the needed removal, stating the address nearest the parked vehicle, make, model, color and license number. The City shall not be responsible for any delay or additional costs associated with the removal of parked cars that obstruct the construction operation.

If a vehicle owner successfully contests a towing citation in court, and their citation is dismissed for causes related to the CONTRACTOR’s failure to perform the requirements of this section, the CONTRACTOR shall reimburse the City for the cost of any claims associated with the towing citation.
83 DEVIATIONS FROM THE REQUIREMENTS OF THIS SUBSECTION WILL BE PERMITTED ONLY ON PRIOR CONSENT OF THE ENGINEER.
6-2.1.4 Storage of Equipment and Materials in Public Streets. Construction materials shall not be stored in streets, roads, or highways for more than 5 days after unloading. All materials or equipment not installed or used in construction within 5 days after unloading shall be stored elsewhere by the CONTRACTOR at its expense unless authorized additional storage time.

Construction equipment shall not be stored at the Work site before its actual use on the Work nor for more than 5 days after it is no longer needed. Time necessary for repair or assembly of equipment may be authorized by the Engineer.

Excavated material, except that which is to be used as backfill in the adjacent trench, shall not be stored in public streets unless otherwise permitted. After placing backfill, all excess material shall be removed immediately from the site.
6-2.1.5 Street Closures, Detours, Barricades. The CONTRACTOR shall comply with all applicable State, County and City requirements for closure of streets. The CONTRACTOR shall provide barriers, guards, lights, signs, temporary bridges, flag persons, and watchpersons. The CONTRACTOR shall be responsible for compliance with additional public safety requirements which may arise. The CONTRACTOR shall furnish and install signs and warning devices and promptly remove them upon completion of the Work.

At least 48 hours in advance of closing, partially closing or reopening, any street, alley, or other public thoroughfare, the CONTRACTOR shall notify the Police, Fire, Traffic and Engineering Departments, and comply with their requirements. Deviations must first be approved in writing by the Engineer.

The CONTRACTOR shall secure approval, in advance, from authorities concerned for the use of any bridges proposed by it for public use. Temporary bridges shall be clearly posted as to load limit, with signs and posting conforming to current requirements covering “signs” as set forth in the Traffic Manual published by the California Department of Transportation. This manual shall also apply to the street closures, barricades, detours, lights, and other safety devices required.

All traffic control barricades, signs and devices used by the CONTRACTOR shall, as a minimum, conform to the latest edition of the “California Manual on Uniform Traffic Controls Devices” (“MUTCD”). Channelization devices shall be spaced no greater than fifty (50) feet apart. The CONTRACTOR shall take additional precautions as he/she may find necessary under the circumstances.

Should the CONTRACTOR fail to provide adequate traffic control or safety barricades, and in the event a responsible individual cannot be located or refuses to perform, the AGENCY will at its option place needed devices or engage a private firm to place and maintain said barricades, which will be charged to the CONTRACTOR directly.

Full street closures will not be allowed without City Council approval.

All costs involved in the CONTRACTOR’S prosecution of the Work shall be included in the Bid. 6-2.2 Daily Reports. The CONTRACTOR shall complete a Daily Report indicating manpower, work performed, major equipment used and on standby (itemized separately), subcontractors, and similar items involved in the performance of the Work. The Daily Report shall be completed on 84 forms prepared by the CONTRACTOR and acceptable to the Engineer and shall be submitted to the City Inspector weekly.
6-3 TIME OF COMPLETION
6-3.1 General. Add the following:

The CONTRACTOR shall complete the Work within the number of Working days specified in B1.03 of Section B - Instructions to Bidders after the Notice to Proceed.

Add the following:
6-3.3 Working Day. A working day is any day within the period between the start of the Contract time as defined in 6-1.2 and the date provided for completion, or upon field acceptance by the Engineer for all work provided for in the Contract, whichever occurs first, other than:

1. Saturday,

2. Sunday,

3. any day designated as a holiday by the AGENCY,

4. any other day designated as a holiday in a Master Labor Agreement entered into by the CONTRACTOR or on behalf of the CONTRACTOR as an eligible member of a CONTRACTOR association,

5. any day the CONTRACTOR is prevented from working at the beginning of the workday for cause as defined in 6-4.1,

6. any day the CONTRACTOR is prevented from working during the first 5 hours with at least 60 percent of the normal work force for cause as defined in 6-4.1.

The CONTRACTOR’s activities involving work which requires street closure, detours, and barricades shall be confined to the hours between 7:30 a.m. and 4:00 p.m. Monday through Friday.

In addition, the CONTRACTOR shall not perform any Work on Saturday, Sunday, or on AGENCY-designated holidays. AGENCY-designated holidays are listed in TABLE 1 – AGENCY-DESIGNATED HOLIDAYS below. Deviation from these hours will be permitted upon approval of the Engineer, except in emergencies involving immediate hazard to persons or property.

Deviations from these hours will not be permitted without the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the CONTRACTOR. Service fees will be calculated at overtime rates including benefits, overhead, and travel time; and will be deducted from the amounts due the CONTRACTOR.

Failure of the CONTRACTOR to adhere to working day requirements will result in damages being sustained by the City. Such damages are, and will continue to be, impracticable and extremely difficult to determine.

TABLE 1 – AGENCY-DESIGNATED HOLIDAYS
New Year’s Day
Martin Luther King, Jr. Day
85 President’s Day
Memorial Day
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
6-3.4 Restrictions on closure of traffic lanes:

No contractual work shall be performed in the public Right-of-Way during the first week of school unless approved by the City Engineer.

A. All traffic lanes shall be open for public use on the days and at the times specified below, unless approved otherwise by the City Engineer:

1. Saturdays, Sundays and AGENCY designated holidays: from 12:01 a.m. to 11:59 p.m.

2. Fridays and any days preceding an AGENCY designated holiday: from 3:00 p.m. to 11:59 p.m.

3. [List other days, if needed]

4. Non-construction hours: all hours when the CONTRACTOR’s employees are not physically present at the construction site actively performing contract work.

B. On those days and hours when closure of traffic lanes is not prohibited under the provisions of the preceding subparagraph A, no more than one travel lane may be closed at any time during construction hours. During any lane closure, Type II flashing arrow boards shall be used in accordance with the 2012 California MUTCD.

C. Traffic signals shall not be placed in flash operation during the hours that traffic lanes must be kept open as defined in Paragraph A. Under no circumstances shall traffic signal be placed in flash operation without prior approval from the Project Engineer. Traffic signal will be only placed in flash operation by City personnel.

CONTRACTOR shall contact the Project Engineer at least two (2) working days in advance to coordinate traffic signal service.
6-4 DELAYS AND EXTENSIONS OF TIME.
6-4.4 Written Notice and Report. Add the following:
86 Whenever the CONTRACTOR foresees any delay in the prosecution of the work, and in any event immediately upon the occurrence of any delay which the CONTRACTOR regards as unavoidable, he/she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause so that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if prevention is not possible, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues, and to what extent it will delay the prosecution and completion of the work. It will be concluded that any and all delays which have occurred in the prosecution and completion of the work have been avoidable delays, except such delays as shall have been called to the attention of the Engineer at the time of their occurrence and found by him/her to have been unavoidable. The CONTRACTOR shall make no claims for any delay not called to the attention of the Engineer at the time of its occurrence as an unavoidable delay.
6-7 TERMINATION OF THE CONTRACT FOR DEFAULT.
6-7.1 General. Add The following:

If the CONTRACTOR fails to begin delivery of material and equipment, to commence the Work within the time specified, to maintain the rate of delivery of material, to execute the Work in the manner and at such locations as specified, or fails to maintain the Work schedule which will insure the AGENCY’s interest, or, if the CONTRACTOR is not carrying out the intent of the Contract, the AGENCY may serve written notice upon the CONTRACTOR and the Surety on its Faithful Performance Bond demanding satisfactory compliance with the Contract. 6-9 LIQUIDATED DAMAGES. Add the following:

The CONTRACTOR agrees to forfeit and pay the AGENCY the amount of Five Hundred Dollars ($500.00) per day for each and every day of unauthorized delay beyond the completion date, which shall be deducted from any monies due the CONTRACTOR. This payment shall be considered liquidated damages. CONTRACTOR agrees that such liquidated damages are reasonable under the circumstances existing at the time of execution of the contract, that such liquidated damages are to compensate AGENCY for losses that are difficult to measure and that such damages are not a penalty.

The AGENCY’s agreement to waive a specific time provision or to extend the time for performance shall not constitute a waiver of any other time provision contained in the Contract Documents.

Failure of the CONTRACTOR to complete performance promptly within the additional time authorized in a waiver or extension of time agreement shall constitute a material breach of this Contract entitling the AGENCY to terminate this agreement.

SECTION 7 - MEASUREMENT AND PAYMENT
7-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK.
7-1.1 General. Add the following:

The planimeter shall be considered an instrument of precision adapted to measurement of all areas. 7-3 PAYMENT
87 7-3.1 General. Add the following:

The quantities listed in the Bid schedule will not govern final payment. Payment to the CONTRACTOR will be made only for actual quantities of Contract items constructed in accordance with the Plans and Specifications. Upon completion of construction, if the actual quantities show either an increase or decrease from the quantities given the Bid schedule, the Contract Unit Prices will prevail subject to the provisions of 7-3.5.1.

At the expiration of 35 calendar days from the date of acceptance of the Work by the board, or as prescribed by law, the amount deducted from the final estimate and retained by the AGENCY will be paid to the CONTRACTOR except such amounts as are required by law to be withheld by properly executed and filed notices to stop payment, or as may be authorized by the Contract to be further retained.
7-3.2 Partial and Final Payment. Add the following:

From each progress estimate, 10 percent will be deducted and retained by the AGENCY, and the remainder less the amount of all previous payments will be paid. After 50 percent of the Work has been completed and if progress on the Work is satisfactory, the deduction to be made from remaining progress estimates and from the final estimate may be limited to $500 or 10 percent of the first half of total Contract amount, whichever is greater.

The closure date for period progress payments will be the twenty-fifth day of each month.

Authorization to pay is commonly received on the second Wednesday of the following month. The AGENCY requires four to six weeks to review all progress payments, issue payment checks, present progress payment to Council for approval, and release payment to CONTRACTOR.

However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents. In addition, the final progress payment will not be released until the CONTRACTOR returns the control set of plans and specifications showing the as-built conditions.

The full five (5) percent retention will be deducted from all payments. The final retention will be authorized for payment thirty-five (35) days after the date of recordation of the Notice of Completion.
7-3.6 Stipulated Unit Prices. Add the following:

Stipulated Unit Prices are unit prices established by the AGENCY in the Contract Documents. 7-4 PAYMENT FOR EXTRA WORK.
7-4.1 General. Add The following:

New or unforeseen work will be classified as “extra work” when the Engineer determines that it is not covered by the Contract Unit Prices or stipulated unit prices. 7-4.2 Basis for Establishing Costs.

7.4.2.4 Other Items. Add the following:

Invoices covering all such items in detail shall be submitted with the request for payment. 7-5 PAYMENT FOR CHANGES REQUESTED BY THE CONTRACTOR. Add the following:

Changes in the Plans and Specifications, requested in writing by the CONTRACTOR, which do not materially affect the Work, and which are not detrimental to the Work or to the interests of the 88 AGENCY, may be granted by the Engineer. Nothing herein shall be construed as granting a right to the CONTRACTOR to demand acceptance of such changes.

SECTION 8 - FACILITIES FOR AGENCY PERSONNEL
8-6 BASIS OF PAYMENT. Substitute the following:

All costs incurred in furnishing, maintaining, servicing, and removing field officers, laboratories, or bathhouse facilities required at the project site shall be included in the bid item for furnishing such facilities. If such facilities are required by the Plans or Specifications and no bid item is provided in the proposal, the costs shall in included in other items for which bids are entered. Such costs incurred in connection with offices and laboratories at plants shall be borne by the plant owners.

The first progress payment will not be approved until all facilities are in place and fully comply with the Contract Documents.
(End of Section)
89 SECTION G – SPECIAL PROVISIONS – PART 2 THROUGH 6

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
The following Special Provisions describe materials, methods of construction, and measurement and payment for items of work that are unique to the project. These provisions supplement, amend, or replaced the requirements of the Standard Specifications for Public Works Construction (“SSPWC” or “Greenbook”). To the extent that anything in these Special Provisions conflicts with the terms or requirements of the SSPWC, these Special Provisions shall control. [The Consultant Engineer/Designer should organize these with the order/format of the Standard Specifications. The Project Manager should ensure that the format is complied with prior to acceptance.]
[Add Special Provisions to the following Parts of the Standard Specifications, as needed. Be sure to include a description of measurement and payment for each item of Work, such as “unless otherwise specified, no separate payment will be made for compliance with the provisions of this section,” or “all costs involved shall be absorbed in the CONTRACTOR’s overall bid for the project.”]
PART 2 – CONSTRUCTION MATERIALS
PART 3 – CONSTRUCTION METHODS
PART 4 - EXISTING IMPROVEMENTS – Existing improvements shall be protected during any demolition and during construction/restoration.

PART 5 – PIPELINE SYSTEM REHABILITATION – N/A
PART 6 – TEMPORARY TRAFFIC CONTROL – A Traffic Control Plan shall be submitted for approval if traffic is to be obstructed during any phase of demolition and/or construction.
(End of Section)
90 APPENDIX I

PRESSURE REGULATING VALVES REPLACEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA

SCOPE OF WORK
Brookside PRV Station
Existing Conditions
• Existing PRV station consists of a 6-inch Cla-Val PRV and a 2-inch low-flow PRV. • Inner-zone pressure reducing station serving Zone 3 to Zone 3. • Vault dimensions: approximately 52.5 inches × 34 inches. • PRVs are approximately 3 feet below grade.

Recommended Improvements
• Replace the existing 6-inch PRV with a new 6-inch PRV. • Replace the existing 2-inch low-flow PRV with a new 2-inch low-flow PRV. • Install two new 2-inch isolation valves at the PRV vault. • Replace the normally closed 2-inch isolation valve at the top of Lower Brookside Lane due to
leakage past the valve, which is affecting operation of the existing PRV station.

Project Summary
This project is intended to completely renew the Brookside PRV station by replacing both the
primary and low-flow PRVs, installing new isolation valves at the station, and replacing the leaking
normally closed isolation valve on Lower Brookside Lane to restore proper operation and improve
system reliability.
91 92
Carter / Mira Monte PRV Station
Existing Conditions
• Existing single 10-inch Cla-Val PRV with no active low-flow PRV. • Photos indicate there may have previously been a bypass or low-flow arrangement, but it is
currently operating as a single 10-inch PRV.
93 • Zone-to-zone pressure reducing/sustaining station from Zone 3 to Zone 2. • Vault dimensions: approximately 75.5 inches × 52 inches. • PRV depth: approximately 2 feet below grade.

Recommended Improvements
• Replace the existing 10-inch PRV with a new 10-inch PRV. • Add a new 2-inch low-flow PRV assembly.
• Install two new 10-inch isolation valves (one on each side of the new 10-inch PRV). • Install two new 2-inch isolation valves for the low-flow line (final size to be confirmed during
design).
• Replace approximately 20 feet of pipeline on the south side of the vault toward Mira Monte due to
repeated leak repairs.

Project Summary
This project is intended to completely renew the existing PRV station by replacing the primary
10-inch PRV, adding a dedicated 2-inch low-flow PRV, installing new isolation valves, and replacing
the adjacent section of pipeline that has experienced multiple leaks. 94 95
96 Woodland PRV Station
Existing Conditions
• Existing station consists of a 4-inch PRV with an existing 2-inch low-flow PRV. • The 2-inch low-flow PRV was recently repaired and remains in good operating condition. • Inner-zone pressure reducing station serving Zone 3 to Zone 3. • Vault dimensions: approximately 52.5 inches × 34 inches. • PRV depth: approximately 6 feet below grade.

Recommended Improvements
• Replace the existing 4-inch PRV with a new 4-inch PRV. 97 • Retain the existing 2-inch low-flow PRV, as it was recently repaired and is in good condition.
• No isolation valve replacements are anticipated, as the existing valves appear to be functioning
properly.

Project Summary
This project is intended to renew the primary 4-inch PRV while retaining the recently repaired 2-inch
low-flow PRV. Existing isolation valves are expected to remain in service. This work will restore the
reliability of the primary pressure reducing assembly while minimizing unnecessary replacement of
components that remain in good operating condition.
98 Section ItemCode Type ItemDesc UnitOfMeasure Quantity Reference Manufacturer ModelNum BrandReq BrandSpec DeliveryLoc UnitPrice Base Bid - General Bid Items Mobilization/Demobiliz
ation LS 1
Base Bid - General Bid Items
Brookside PRV Station
Remove and Replace
Existing 6-Inch Pressure
Regulating valve with
new 6-inch Pressure
Regulating Valve
LS 1
Base Bid - General Bid Items
Brookside PRV Station
Remove and Replace
Existing 2-Inch LowFlow Pressure
Regulating valve with
new 2-inch Low-Flow
Pressure Regulating
Valve
LS 1
Base Bid - General Bid Items
Brookside PRV Station
Install two new 2-inch
isolation valves at the
PRV vault
LS 1
Base Bid - General Bid Items
Brookside PRV Station
Remove and replace
normally closed 2-inch
isolation valve at Lower
Brookside Ln.

LS 1
Base Bid - General Bid Items
Brookside PRV Station (Optional
Bid)
Demo Existing Utility
Vault LS 1
Base Bid - General Bid Items
Brookside PRV Station (Optional
Bid)
Excavate and Install
new Utility Vault 60" L
X 40" W X 60" D
LS 1
Base Bid - General Bid Items
Carter/Mira Monte PRV Station
Remove and Replace
Existing 10-Inch
Pressure Regulating
valve with new 10-inch
Pressure Regulating
Valve
LS 1
Base Bid - General Bid Items
Carter/Mira Monte PRV Station
Install new 2-inch LowFlow PRV Assembly LS 1
Base Bid - General Bid Items
Carter/Mira Monte PRV Station
Install two new 10-inch
isolation valves, one on
each side of 10-inch
PRV
LS 1
Base Bid - General Bid Items
Carter/Mira Monte PRV Station
Install two new 2-inch
isolation valves, one on
each side of 2-inch PRV
LS 1
Base Bid - General Bid Items
Carter/Mira Monte PRV Station
Replace approximately
20 feet of 10-inch
pipeline on south side of
vault
LF 20
Base Bid - General Bid Items
Woodland PRV Station
Remove and Replace
Existing 4-Inch Pressure
Regulating valve with
new 4-inch Pressure
Regulating Valve
LS 1
Section Required (max 2000 characters) Groups line items into sections. In order to ensure proper grouping within the project, members of a section should all be grouped together in the import file. Each line MUST have a section name.

ItemCode Optional (max 200 characters) If the ItemCode entered matches an item code in the Line Item Library, than the details from the library will be added. If there are additional fields defined in the imported item, the fields from the import will overwrite those from the library.

Type Optional If the Type EXACTLY matches a Type in the Line Items Type admin list, then it will be added to the line item; if no match is found, it will be ignored. The Type column is for Internal Use only
ItemDesc Optional (max 2000 characters) Description of item or service needed. Best practice is to make the description high level and have in depth detail listed in bid documents. (See Reference)
UnitOfMeasure Optional (max 200 characters) Free-form text field Quantity Optional (numeric and decimal only) MUST be a number (no commas; Decimal point allowed if needed) Reference Optional (max 2000 characters) Free-form text field. Best practice is to reference bid spec document page/section if line item has further details.

BrandReq Optional Possible values are: Sole Brand, Equivalent, No preference DeliveryLoc Optional If the DeliveryLoc EXACTLY matches a Location Name in the Line Items Delivery Locations admin list, than it will be added to the line item. If no match is found, it will be ignored.

UnitPrice Optional (numeric/currency formatting only) Used to input fixed unit price in the Public Works template. Numbers and currency formatting only.

ModelNum Optional (max 200 characters) Free-form text field Manufacturer Optional (max 200 characters) Free-form text field BrandSpec Optional (max 200 characters) Free-form text field Please rename the template before importing
NOTE: data in excess of the character limit of a filed may be ignored. For example, if there is an Item Description that is 250 characters, only the first 200 characters will be used in the line items, the excess is ignored.

Template last updated August 2021

CITY OF
SIERRA
MADRE

STAFF REPORT

PUBLIC WORKS SERVICES
DATE: August 25, 2026
TO: Honorable Mayor and City Council
FROM: Brian Dickinson, Director of Public Works
By: Eric Lozick, Management Analyst
SUBJECT:

Maintenance Services Agreement with West Coast Arborists, Inc. for Citywide Tree Maintenance Services, in an Amount Not to Exceed $200,000 Annually for an Initial Three Year Period with Two One-Year Optional Renewals

RECOMMENDATION
It is recommended that the City Council:

1. Award a Citywide Tree Maintenance Services Agreement to West Coast Arborists, Inc., as the lowest responsive and responsible bidder, for an initial three-year term at the bid unit prices, with an annual amount not to exceed $200,000 and an initial-term maximum of $600,000, subject to annual budget appropriation.

2. Authorize the City Manager to execute the Agreement, subject to approval as to form by the City Attorney, and to exercise up to two optional one-year extensions at the bid unit prices and an annual amount not to exceed $200,000. The maximum potential five-year authorization is $1,000,000, subject to annual budget appropriation.

3. Authorize the Public Works Director to issue written task orders at the accepted bid unit prices within the executed Agreement, provided cumulative expenditures do not exceed $200,000 in any contract year and remain within available budget appropriation.

SUMMARY
The City received seven bids for citywide tree maintenance services. Applying West Coast Arborists, Inc.'s unit prices to the City's estimated annual quantities produces an evaluated annual bid of $176,135. This represents the estimated annual cost if those quantities are ordered. Staff recommends an annual contract amount not to exceed $200,000 so the City can adjust quantities at the accepted unit prices as actual maintenance needs arise.

The bid schedule includes routine pruning of 1,200 trees annually against 4,711 tree sites currently identified for "Grid/Routine Trim," supporting an approximately four-year routine-pruning planning framework. Public Works will use the four geographic maintenance zones shown in Attachment 5 to organize annual work, with actual completion depending on the number and condition of trees within each zone and on emergency or other priority work.

The contract includes tree removals and emergency services, which will be authorized based on actual conditions and City priorities. They are not part of a fixed removal quota or zone rotation.

DISCUSSION & ANALYSIS
Procurement and Agreement
On July 8, 2026, the Public Works Department issued a Request for Bids through the City's PlanetBids procurement portal for the Citywide Tree Maintenance Project, consistent with the City's purchasing procedures in Sierra Madre Municipal Code Chapter 3.08. The City conducted a mandatory pre-bid meeting on July 13, 2026, accepted written questions through July 29, 2026, and opened electronic bids on August 12, 2026.

The proposed Agreement provides an initial three-year term with two optional one-year extensions. Task orders will be priced at the accepted PlanetBids unit prices. The draft Agreement does not provide an automatic CPI or other annual price escalation; a change in compensation would require a written amendment. The proposed Agreement is included with this staff report as Attachment 1.

West Coast Arborists is the City's incumbent tree-maintenance contractor and has provided tree-maintenance services to Sierra Madre since 1999. The recommended award is based on the current competitive procurement and the current bid, not on incumbent status.

For comparison, the City's Fiscal Year 2025-26 blanket purchase order for West Coast Arborists' arborist contract was $130,000. The current $176,135 evaluated annual bid is $46,135, or approximately 35.5 percent, higher than that prior annual authorization; the proposed $200,000 annual ceiling is $70,000 higher. Because the current RFB uses defined estimated quantities and includes updated inventory, reporting, response-time, and contract-control requirements, this is a budgetary comparison rather than a direct unit-price escalation comparison.

Bid Results and Bid Review
No. Bidder Evaluated Annual Bid
1 West Coast Arborists, Inc. $176,135
2 Nature's Image Tree Specialists, Inc. $181,893
3 Mariposa Tree Management, Inc. $199,420
4 Tiger Tree Services, Inc. $227,400
5 SGD Enterprises dba Four Seasons $372,700
6 Tree Service Kings, Inc. $379,575
7 Golden West Arbor Services, Inc. $388,120
All bidders were evaluated using the same estimated annual quantities. Actual work quantities may differ from those estimates, but payment under the proposed Agreement will be based on the accepted unit prices and work actually authorized and performed.

West Coast Arborists' submission includes a 10 percent bid bond, CSLB License No. 366764, including C-49 and C-61/D-49 tree classifications, Department of Industrial Relations Registration No. 1000000956, insurance documentation, and municipal experience and references. These materials support staff's determination that West Coast Arborists is the lowest responsive and responsible bidder.

Estimated Annual Quantities
The estimated annual quantities used to evaluate West Coast Arborists' bid are summarized below. Applying its unit prices to these quantities produces the $176,135 evaluated annual bid.

Service Category Estimated Annual Quantity Evaluated Annual Cost Mobilization/demobilization 1 lump sum $0
Individual full-tree pruning 50 trees: 10 in each of five DBH ranges $12,750 Crown raise/clearance
pruning 75 trees: 15 in each of five DBH ranges $8,625
Palm-tree services 30 prunings and 50 removals $23,050
Grid tree pruning 1,200 trees: 600 up to 22 in. DBH; 600 at 22 in.

DBH and greater $90,000
Complete tree and stump
removal
45 DBH-inch units $3,375
Tree-only removal 10 DBH-inch units $600
Stump grinding 10 inch units $250
Contaminated-tree
handling/disposal 5 tons $250
Tree planting and 6-month
watering 50 trees: 20 15-gallon; 30 24-inch box $18,250 Emergency removal/trimming
response
5 weekday hours and 5 afterhours/weekend/holiday hours $1,550 Arborist review 24 hours $3,960
Arborist risk-assessment
reports
4 hours $660
Tree planting inventory
updates 4 hours $460
Arborist outreach participation 6 hours $690
Service Category Estimated Annual Quantity Evaluated Annual Cost Asset-management data entry 20 hours $2,300
3-person crew with aerial lift
and chipper 4 hours plus 1 day $4,140
4-person crew with two aerial
lifts and chipper 4 hours $1,840
5-person crew with two aerial
lifts and chipper 4 hours $2,300
Additional emergency
response, normal workday
4 hours $620
Additional emergency
response, afterhours/weekends3 hours $465
Total evaluated annual bid $176,135
Routine Pruning Coverage and Four-Zone Work Plan
The City's current tree inventory is maintained in ArborAccess, the tree-management system used to track inventoried trees and maintenance recommendations. The ArborAccess Tree Inventory Report identifies 4,764 existing trees, including 4,711 tree sites with a "Grid/Routine Trim" recommendation. The bid schedule includes annual grid pruning of 1,200 trees, consisting of 600 trees up to 22 inches DBH and 600 trees 22 inches DBH and greater. If all 1,200 grid-pruning units are completed in a year, that quantity equals approximately 25.5 percent of the 4,711 routine-trim sites and corresponds to approximately 3.9 years of routine-pruning work. The 25.5 percent figure is a percentage of inventoried routine-trim sites, not a measurement of physical tree-canopy area.

Public Works intends to coordinate routine pruning through the four geographic maintenance zones shown in Attachment 5, generally using one zone as the primary routine-work area each year. The approximately four-year cycle is a planning framework, not a guaranteed completion schedule, and the four zones are not expected to contain identical numbers, sizes, species, or conditions of trees. The current zone map establishes geographic boundaries but does not provide routine-trim tree counts by zone; the required six-month citywide inventory will be used to verify those counts and refine annual work plans. Emergency work, hazardous conditions, service requests, and other priority needs may require work outside the annual zone or reduce the amount of routine pruning completed in a particular year.

Tree Removal
The bid schedule includes estimated quantities for tree removal. For palms, the schedule includes 50 removals: 20 date palms, 20 fan palms, and 10 other palms. Those quantities were used to price the bid and do not establish a program or commitment to remove 50 palms each year. Actual palm removals will be based on tree condition, hazard, arborist review, and applicable City tree-removal procedures.

Non-palm removal is priced by DBH inch rather than by tree. The schedule includes 45 DBH-inch units for complete tree-and-stump removal, 10 DBH-inch units for tree-only removal, and 10 inch units for stump grinding.

Those quantities cannot be converted to a fixed number of trees without knowing the diameters of the trees selected for removal. The evaluated schedule also includes 50 tree plantings with six months of establishment watering; planting quantities and locations will be authorized by task order and are not a one-for-one replacement commitment tied to the removal estimating quantities.

Tree Inventory and Asset Management
The RFB requires West Coast Arborists, at its sole expense, to complete an inventory of the City's entire urban forest within six months and to maintain City-owned tree inventory data in an online system compatible with the City's GIS. West Coast Arborists' accepted proposal identifies ArborAccess as the contractor-provided platform, provides it at no cost to the City, and states that all inventory data collected for Sierra Madre remain City property.

The Agreement also requires City data and materials to be returned to the City upon termination or expiration. The required initial citywide inventory and system therefore are not separately billed services. The 20-hour assetmanagement data-entry line in the bid schedule provides unit pricing for additional authorized data-entry support during the contract term.

Scheduling, Oversight, Prevailing Wage, and DIR Compliance Work will be assigned through written task orders. Routine and extraordinary work must begin within 14 calendar days unless the City approves another schedule. The contractor must maintain a live 24-hour emergency contact and arrive onsite within two hours for emergency calls, including weekends and holidays. Work must be supervised by an ISA Certified Arborist, pruning must follow applicable ISA standards, and the City may inspect completed work and require correction before payment. Monthly reports must identify completed work, planned work, inventory updates, and emergency responses.

The RFB and proposed Maintenance Services Agreement require compliance with applicable prevailing-wage requirements, Department of Industrial Relations registration, and certified payroll record requirements. West Coast Arborists' proposal identifies DIR Registration No. 1000000956. These requirements remain in effect throughout performance of the Agreement.

STRATEGIC PLAN RELATIONSHIP
The recommended action supports the City of Sierra Madre Strategic Plan 2025-2026, Goal 3, Infrastructure & Growth Management, by maintaining the City's urban forest, reducing tree-related hazards, and supporting safe and well-maintained public rights-of-way and facilities.

ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(2)- continuing administrative or maintenance activities

FISCAL IMPACT
The adopted Fiscal Year 2026-27 budget includes $275,000 in the Environmental Fund, Professional Services Account No. 38004.83300.52100. The supporting budget detail allocates $200,000 for scheduled tree maintenance, $50,000 for emergency tree services, and $25,000 for other unrelated programs and services. West Coast Arborists' evaluated annual bid is $176,135. The proposed Agreement would establish an annual amount not to exceed $200,000, an initial three-year authorization not to exceed $600,000, and a maximum potential five-year authorization of $1,000,000 if both one-year extensions are exercised. Actual expenditures will depend on written task orders and annual budget appropriations. The Fiscal Year 2026-27 appropriation is sufficient for the proposed first-year annual amount not to exceed $200,000, and no budget amendment is required for the recommended action.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments

1. West Coast Arborists, Inc. - Bid Annual Citywide Tree Maintenance Project.pdf

2. Citywide Tree Maintenance Project - RFB.pdf

3. RFB - Line Item Report - Tree Maintenance.pdf

4. Citywide-Tree-Maintenance-Agreement -West-Coast-Arborists.pdf

5. Tree Annual Zone Map.pdf

City of Sierra Madre
RFP for Citywide Tree Maintenance Project
2 Setting the Gold Standard
Table of Contents
A. COVER LETTER ...................................................................................................................... 3 B. OVERVIEW & APPROACH FOR THE CITY OF SIERRA MADRE ........................................... 5 C. COMPANY PROFILE ........................................................................................................... 21 D. PERSONNEL QUALIFICATIONS ........................................................................................... 25 E. PAST EXPERIENCE ............................................................................................................... 31 F. CURRENT PROJECTS OF SIMILAR SCOPE ......................................................................... 33 G. REFERENCES ........................................................................................................................ 34 H. PROJECT SCHEDULE........................................................................................................... 35 I. COMPLETED BID SCHEDULE ............................................................................................... 36 J. CERTIFICATE OF INSURANCE ............................................................................................. 37 K. CONFLICT OF INTEREST DISCLOSURE ................................................................................ 38

4 Setting the Gold Standard

EXECUTIVE SUMMARY
West Coast Arborists, Inc. (WCA) is proud to submit our proposal to continue serving the City of Sierra Madre with comprehensive citywide tree maintenance services. WCA has proudly served the City since 1999, representing more than 27 years of continuous experience, partnership, community involvement, and commitment to preserving and enhancing Sierra Madre’s urban forest.

Our relationship with Sierra Madre extends well beyond the performance of a contract. Over the years, WCA has developed a strong understanding of the City’s tree population, neighborhoods, operational needs, service expectations, and community character. That familiarity allows our team to respond efficiently, perform consistently, and continue providing service without disruption or a learning curve.

Since 2015, WCA has received 10 letters of recognition acknowledging the professionalism, responsiveness, courtesy, and quality of work performed by our employees. These recognitions provide meaningful evidence of WCA’s past performance and reflect the pride our crews take in serving Sierra Madre.

WCA understands that Sierra Madre’s urban forest is an important part of the City’s identity.

Located at the base of the San Gabriel Mountains, Sierra Madre has preserved a distinctive smalltown character that its residents value. Our responsibility is therefore greater than simply completing tree maintenance assignments. It is to perform that work safely and professionally while protecting the City’s trees, infrastructure, neighborhoods, and quality of life.

Our team is prepared to provide the complete range of services identified by the City, including routine tree trimming, tree removals, stump removal, tree planting, extraordinary maintenance, and 24-hour emergency response. WCA is also prepared to support the City’s tree asset management requirements through a comprehensive tree inventory and online management system compatible with the City’s GIS, providing staff with valuable information on tree species, size, location, condition, and work history.

Our commitment to Sierra Madre also extends beyond our contractual responsibilities. WCA has proudly supported local programs and events, including the Sierra Madre Wildlife Calendar, Fourth of July Community Event, Oktoberfest, and the Annual State of the City. We believe a municipal contractor should not simply work in a community; it should be a partner to that community.

WCA brings Sierra Madre the strength, resources, and technical capabilities of an experienced municipal tree-care organization, combined with the familiarity, responsiveness, and accountability of a team that has served the City for more than a quarter century.

We respectfully ask the City to consider not only what WCA proposes to do, but what our team has demonstrated since 1999: a proven commitment to Sierra Madre, its urban forest, its residents, and its community. We welcome the opportunity to continue this successful partnership for many years to come.
5 Setting the Gold Standard
B. OVERVIEW & APPROACH FOR THE CITY OF

SIERRA MADRE
Efficient, Scalable Service Delivery Model
WCA’s service approach is designed to:
• Maximize grid pruning efficiency
• Reduce long-term maintenance costs
• Ensure consistent service across all City areas
• Minimize repeat work and service requests
Performance Outcome:
• Lower lifecycle cost per tree
• Improved service consistency
• Reduced backlog and complaint volume
Tree Pruning Services
Tree pruning services may be performed within designated districts, parks, or grid areas on a defined cycle, often encompassing all trees within the specified zone. Services include structural pruning, crown raising, and light crown cleaning, all conducted in accordance with the International Society of Arboriculture’s Best Management Practices. No more than 25% of live foliage is removed during any pruning cycle to ensure long‑term tree health and structural integrity.

Special Request Tree Pruning
Special Request Tree Pruning is performed on specific trees designated by the City’s Arborist or authorized representative. These services may include structural pruning, crown raising, crown cleaning, restorative pruning, or corrective pruning due to a hanging or broken limb, each completed in full compliance with the International Society of Arboriculture’s Pruning Standards and Best Management Practices.

When conditions warrant a reduction of canopy mass or excessive limb weight, crown reduction pruning may be implemented to enhance overall tree health and structural stability. This service is provided at the agreed‑upon rate established between the City and West Coast Arborists, Inc.

Line Clearance (as necessary)
Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines. 6 Setting the Gold Standard
Young Tree Care
Proper pruning and care during the early stages of the tree’s life will save money in the future, and create a safer, more beautiful, healthy, easy-to-maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Our specialized small tree care team consists of certified personnel trained to perform the following under the hourly rate:
• Selective structural pruning
• Removal of dead, interfering, split and/or broken limbs • Pre-conditioning the water retention basin built around the tree
• Staking or re-staking
• Adjusting tree ties
• Adjusting trunk protectors
• Weed abatement
Palm Tree Pruning
WCA will provide professional palm tree pruning services to maintain the health, safety, and appearance of all designated palms within the City property. Work will include the removal of dead, damaged, or hanging fronds, seed pods, and excessive growth as needed. All pruning will be performed in accordance with industry standards and local regulations to ensure proper tree care and public safety. Debris generated from pruning activities will be collected, hauled off, and disposed of properly, leaving the work area clean and free of hazards upon completion.

Tree and Stump Removal Operations
With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage.

Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Our standard stump grinder is the Vermeer SC802. This stump grinder is ideal for any size job and can be used to grade large stumps. We also use the Dosko SC69 stump grinders.

These are intended to remove tree stumps and exposed root systems close to ground level. Tree removal and stump removal are to be charged separately in accordance with the contract.

Tree Planting Services
We can plant new trees and/or replace trees that have been removed in accordance with the City’s specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well-trained planting team will perform the soil preparation and installation of the tree.
7 Setting the Gold Standard
Tree Watering Services
Tree watering will be performed by a full-time, WCA team member on various routes, when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs.

Emergency Response Services
We are fully prepared to respond to tree-related emergencies 24 hours a day, 7 days a week, including weekends and holidays. Emergency calls are received through our toll-free number, 866- LIMB-DOWN (866-546-2369), which will be provided to the City, as well as local Police and Fire Departments for direct access when urgent conditions arise.

Upon notification, our emergency response team will take all necessary actions to promptly mitigate hazardous tree or tree-related conditions and render the site safe until permanent corrective work can be completed during the following workday.

Our emergency response resources include a large, well-equipped fleet of specialized arboricultural vehicles and equipment capable of addressing any tree-related hazard, from stormdamaged limbs and fallen trees to immediate public safety concerns involving roadways, sidewalks, or critical infrastructure.

Arborist Reports
We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis.

WCA provides the technology,
management, and civic experience that
makes it the preferred tree management
partner across the West.
8 Setting the Gold Standard
Plant Health Care (PHC) Services
Tim Crothers, Plant Health Care Manager
ISA Board Certified Master Arborist WE-7655 BUM
DPR Qualified Pest Control Applicator #145321, QAL Category B & D West Coast Arborist’s Plant Health Care (PHC) Program, managed by Mr. Crothers, is designed to support the long-term vitality, safety, and sustainability of the urban forest. Our approach goes well beyond standard chemical applications by emphasizing science-based care, proactive monitoring, and environmentally responsible treatment strategies.

WCA has developed an efficient and comprehensive Integrated Pest Management (IPM) Program, which prioritizes accurate diagnosis and targeted treatment rather than routine or unnecessary pesticide use. All recommended actions are based on careful evaluation of tree health conditions, pest activity, and environmental factors.

Our PHC team is staffed with highly trained, licensed applicators and professional advisors who are fully compliant with the California Department of Pesticide Regulation and committed to using methods that are safe, effective, and environmentally conscious. This service allows WCA to provide the City with:
• Accurate Diagnosis and Assessment
Proper identification of pest, disease, and physiological disorders through detailed on-site inspections, with laboratory testing performed when necessary to confirm findings. • Proactive and Preventative Care
Early detection and proactive recommendations that reduce the potential for widespread pest infestations and disease outbreaks, minimizing long-term impacts and costs. • Customized Treatment Plans
Site-specific solutions that may include cultural practices, soil health improvements, biological controls, or targeted applications only when warranted. • Ongoing Monitoring and Follow-Up Evaluations
Post-treatment assessments to ensure that recommended measures are effective and that tree health is improving, resulting in a balanced, resilient, and thriving urban forest.

Through this comprehensive PHC approach, WCA helps protect valuable community tree assets while promoting responsible stewardship and sustainable urban forests. 9 Setting the Gold Standard
Implementation, Quality Control & Safety
Implementation Plan
WCA will ensure a seamless transition and immediate service continuity through the following:

Day 1–30 Transition Plan
• Assign a dedicated Area Manager and crews
• Review City priorities, inventory, and backlog
• Deploy initial crews within the first operational week Ongoing Operations
• Balanced workload distribution across the fiscal year • Weekly progress reporting and coordination
meetings
• Real-time schedule adjustments based on City
needs
Risk Mitigation
• Redundant crews to prevent service delays
• Backup equipment readily available to eliminate downtime • Established emergency response infrastructure
Area Manager: Herminio Padilla
ISA Utility Arborist Certification #: WE-7552AU
TCIA CTSP #139
ATSSA Traffic Control Technician #00228618
The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management.

Daily Management
Daily management will consist of, but not be limited to:
• Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to ensure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of the work zone • Ensure work area is left free of debris at the end of the shift • Maintain good public relations at all times
• Provide immediate notification to City Inspector upon damage to personal property, including a plan for corrective measures to take place within 48 hours Weekly Management
Weekly management will consist of, but is not limited to:
• Weekly inspection of work completed
• Meet with the City to review work schedule and progress • Ensure standards of pruning are performed in accordance with City specifications • Maintain open communication
Special shifts including
weekends and evenings
can be arranged in
accordance with the
Agency’s specifications.
10 Setting the Gold Standard
Public Notification
Upon City staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree planting, door hangers will be provided to residents, instructing them on proper care for their newly planted tree. For more comprehensive outreach, we can also submit a press release for special projects or routine maintenance. The City may modify the procedures and materials we notify residents about.

WCA’s Communication Systems
Our use of modern, reliable communication systems enhances our daily job performance by increasing efficiency. Management and field personnel use smartphones as both navigation and communication devices in the field. Smartphones have proven to be a convenient way to input data for tree inventories, daily work records, timesheets, photos, and billing information, eliminating the need to handwrite data and improving customer service by minimizing response time.

Permits and Licensing
WCA currently holds a valid City Business License and, if necessary, will obtain any “no-fee” permits prior to commencing work. Permits (e.g., encroachment, traffic control, etc.) that require fees will be charged back to the City.

Right-of-Way Presence
All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks, or any other reason, or use water or electricity from such property without prior written permission of the owner.

Cooperation and Collateral Work
WCA will grant the right to operate within the project to Agency workers and/or other contractors, utility companies, street sweepers, and others, as needed, in a cooperative effort to minimize interference with daily operations.

Project Site Cleanliness
The work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air contaminants in quantities that violate the regulations of any legally constituted authority.

Scheduling of Work
Guaranteed Response and Scheduling Performance. WCA
commits to the following measurable service levels:

Service Type WCA Commitment
Emergency Dispatch Within 1 hour
Emergency On-Site Within 2 hours
Emergency Make-Safe Within 24 hours
Service Requests Completed within 48 hours
Grid Pruning 100% completion within cycle
11 Setting the Gold Standard
Emergency Contacts Sample Planting Door Hanger
In case of emergency AFTER
normal business hours:
866.546.2369
Leave a message, if you do not
receive a call back within 10 minutes,
call the following contacts in order:

Juan Tellez, Foreman
714.381.5171
Isaias Macias, Supervisor
626.255.2803
Herminio Padilla, Area Manager
714.412.7577
AFTER confirmation from on-call
Manager, you can email multiple
locations to:

[email protected]
Normal Business Hours
714.991-1900
12 Setting the Gold Standard
Quality Control
Feedback
WCA regularly receives and tracks customer and resident feedback to acknowledge good performance and provide prompt resolution for any negative comments. Every month, the management team reviews the feedback summary and sends it to the City.

Customer Service Department
As we work with or near the public, we
are mindful that we will most likely be
the first person the public contacts. We
have a full-time Customer Service
Department, with each Customer
Service Representative (CSR) trained
to address concerned residents and
bystanders.

Complaints & Damage
Resolution
Should there be any property damage,
we follow specific procedures to
resolve the issue. The Foreman on the
job site will notify the resident and the
Inspector immediately.

If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as when we entered. We will notify the Agency Representative immediately of any damage to private property, including plans for corrective measures to be implemented within 48 hours.

Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we can dispatch either team and have them respond immediately to the site for proper repair.

We pride ourselves on professional workmanship to avoid incidents like this; however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner.

Protection of Public and Private Property
WCA will provide all necessary safety measures to protect the public and workers in the work area.

We will maintain good public relations at all times, and the work will be conducted in a manner that will cause the least disturbance.
13 Setting the Gold Standard
Safety & Training
Safety Program
Safety standards are top priority at WCA. Our line of work demands that all work be performed in a manner that provides the maximum safety to the general public and our employees. Our crews are instructed to follow the ANSI Z133.1 safety standards and Cal-OSHA requirements. We have one of the most extensive safety training programs in the industry. We provide our employees with stateof-the-art training tools and company-wide instructional sessions. Our insurance carriers and CalOSHA have recognized us repeatedly for outstanding safety training efforts.

We have a full-time Safety & Training Manager, Dane Jensen, who is professionally trained in horticulture (his qualifications are listed below). As WCA’s Training Manager, Dane is responsible for staying up to date on all tree-related industry standards related to safety and the wellness of our employees and the public we serve. Training materials are regularly reviewed and updated to ensure WCA employees receive the proper education, instruction, and hands-on experience needed to perform their day-to-day activities safely and efficiently. Training topics include a full circle from proper pruning techniques, arboriculture, to customer service, and everything in between.
• ISA Certified Utility & Municipal Arborist #WE-12014A • ISA Skills Test Evaluator—TW Climber
• TCIA Certified Treecare Safety Professional #3303
• ISA Tree Risk Assessment Qualification #E4068
• American Heart Association BLS and First Aid Instructor Public Convenience and Safety
WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances that apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the City (excluding emergency services).

Our line of work demands
that all work is performed
in a manner that provides
the maximum safety to the
general public as well as
our employees.
14 Setting the Gold Standard
Safety Performance and Accountability
WCA maintains a comprehensive safety program supported by:
• ANSI Z133 and Cal-OSHA compliance
• Dedicated Safety & Training Manager (Mr. Dane Jensen) • Routine field audits and crew inspections
• Telematics technology also supports WCA’s safety program by monitoring driver behavior and vehicle operation. This proactive approach helps reduce accidents, improve driver safety, and minimize public risk.

Measured Safety Performance:
• Experience Modification rating (EMR) below industry average • Documented incident reduction trends
• Ongoing training and certification compliance
Risk Reduction for the City:
• Reduced liability exposure
• Safer public work zones
• Documented compliance for all operations
Traffic Control
Traffic control procedures will be set up in accordance with the Work Area Traffic Control Handbook (WATCH) and the State of California Manual of Traffic Controls and the Agency Traffic and Safety Operating Rules. WCA holds a Class C31 (Traffic Control) license. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High-visibility arrow board(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices.

Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is barricaded or otherwise kept safe, at least one worker will coordinate safe operations on the ground during work.

WCA is dedicated to
health and safety for
trees, employees, and
the community.
15 Setting the Gold Standard
Equipment
Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and detailed. All equipment used during this project will meet state and federal safety requirements and have all required certifications.

CHP Biennial Inspection of Terminal
Certification
We have successfully been awarded the CHP Biennial
Inspection Award of Recognition. This inspection has
assisted our company in instituting several safety
programs, including our Preventive Maintenance
Program, which is utilized by our in-house fleet
department. The inspection reviews our vehicle
maintenance and repair records, our procedural
methods, and policies for vehicle maintenance and
operations. This certification ensures that our vehicles operate safely.

Telematics (GPS)
WCA has partnered with Geo-Tab to provide GPS units
on all vehicles and equipment. This investment has
given our customers and us the following benefits:
• Provide faster response times and more efficient
routing, allowing us to service more customers
• Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and
minimizing costly vehicle repairs
• Decrease fuel use by monitoring fleet fuel economy
and saving on unnecessary fuel expenditures
• Reduce emissions by helping drivers improve their
habits, such as speed and idle time, and reducing
total miles driven, which will significantly reduce
harmful greenhouse gas emissions
• Improve dispatching with landmarks and driving
directions, GPS units help us to better dispatch so
that we can service more customers, faster
• Recover stolen vehicles, reducing liability costs
which can be passed on to customers
16 Setting the Gold Standard
In-House Fleet Maintenance
We currently have more than 1,800 pieces of fairly new equipment, enabling us to replace equipment immediately should unforeseen mechanical problems arise. We employ over 80 fulltime mechanics who perform an in-house fleet maintenance program. This allows our equipment to remain in good operating condition, which is necessary to meet the City’s needs. Our mechanics generally work on a single line of equipment, and by keeping it as uniform as possible, they really get to know it inside and out, minimizing downtime. Equipment is assigned to different crews, and if the crew is shared with another contract, the equipment will be as well.

Preventative Maintenance Program
All WCA equipment goes through our Preventative Maintenance program. From our solar-powered arrow boards to our Freightliner Roll Off trucks. Our mechanics generally work on a single line of equipment, and by keeping it as uniform as possible, they really get to know it inside and out, minimizing downtime.

Sustainability
Over the last few years, we have invested heavily in new equipment to keep our fleet modern, comply with state requirements, meet demand, and reduce our environmental impact. We understand, with a fleet as large as ours, that we are responsible for the emissions our vehicles produce and actively work to monitor and reduce our carbon footprint.

Through our ability to
dedicate specific
pieces of equipment for
this project, we believe
it will lead to a
successful program.
17 Setting the Gold Standard
Technology & Information Management
ArborAccess
WCA will provide and operate ArborAccess, its webbased computerized tree inventory and asset management system, at no cost to the City, in full
compliance with RFP requirements, and which
directly satisfies the City’s requirements for:
• Tree inventory management
• Work order tracking
• Real-time reporting
• Historical maintenance records
Benefits to the City:
• Full visibility into all work performed
• Reduced administrative workload
• Real-time contract performance tracking
• Transparent and defensible reporting
Inventory Methodology and Professional Standards
The inventory update will be carried out using a limited visual inspection method following: ANSI A300 Tree Care Standards, ANSI Z133 Safety Standards, International Society of Arboriculture (ISA) tree inventory best management practices, and industry-recognized municipal tree inventory protocols. Each tree and vacant planting site will be updated to ensure full compatibility with the City’s GIS base layers, including streets, parcels, addresses, rights-of-way, and hardscape datasets, as required by the RFP.

Inventory Staffing, Quality Control, and Data Integrity Tree inventory work will be completed by WCA’s dedicated tree inventory and plant health care staff, drawing from a pool of 20+ trained and certified personnel, including: ISA Certified Arborists, TRAQ-qualified arborists, Board Certified Master Arborists (BCMA), Wildlife-trained personnel, Qualified Applicator License (QAL) holders, and various additional industry certifications and licenses. An experienced Inventory Supervisor will oversee data collection and perform ongoing quality assurance and quality control (QA/QC) to ensure accuracy, consistency, and compliance with City and RFP standards. Inventory data will be updated in real time in the field, enabling real-time tracking of changes and ensuring the City always has access to the latest information.

ArborAccess Features
Create work orders
View tree site details
View work history
View invoices
Mobile app
Live data
GIS/GPS mapping
Recycling reports
18 Setting the Gold Standard
WCA’s Telematics Program
WCA utilizes an advanced telematics program integrated across its fleet and operations to enhance efficiency, accountability, safety, and service delivery for the City.

WCA’s telematics system provides real-time visibility into field operations, allowing management to monitor vehicle location, crew activity, routing efficiency, and equipment utilization throughout the workday. This level of oversight ensures that operations are performed efficiently and in alignment with City priorities.

Operational Efficiency and Routing
Telematics data is used to optimize daily routing and crew deployment, reducing travel time between job sites and improving productivity. By analyzing route patterns and field activity, WCA can:
• Minimize non-productive travel time
• Improve scheduling accuracy and adherence
• Increase the number of work orders completed per day
• Reduce fuel consumption and operating costs
This results in more efficient service delivery and better overall value to the City.

Safety Enhancement
Telematics technology also supports WCA’s safety program by monitoring driver behavior and vehicle operation.
• Tracking of driving patterns such as speed, braking, and idling • Identification of unsafe driving behaviors
• Reinforcement of safe driving practices through training and coaching This proactive approach helps reduce accidents, improve driver safety, and minimize risk to the public.

Fleet Management and Maintenance Support
Telematics data is integrated into WCA’s fleet management program to support preventative maintenance and equipment reliability.
• Monitoring of engine hours, usage, and performance
• Scheduling of maintenance based on actual equipment utilization • Early identification of potential mechanical issues
This ensures that equipment remains in optimal condition and reduces the likelihood of unexpected breakdowns.
19 Setting the Gold Standard
WCA’s IT Staff
WCA’s technology platforms are supported by a dedicated in-house IT and GIS team of over 10 full-time professionals with expertise in enterprise systems, GIS integration, mobile applications, and data security. Team credentials include Microsoft Certified Professionals, GIS specialists, FAAcertified remote pilots, and telematics installers, ensuring ArborAccess and related systems are continuously maintained, improved, and fully compatible with municipal GIS environments. This internal expertise enables WCA to deliver responsive technical support, maintain data integrity, and foster ongoing innovation throughout the contract lifecycle.

Data Collected for Each Tree and Vacant Site
WCA will build on the City’s existing inventory database. All current data points will be reviewed and updated as needed, and new records will be added for trees and vacant sites not yet included.

The inventory will, at a minimum, include all required RFP fields and any additional attributes mutually agreed upon with the City. The final set of inventory fields will be determined during a pre-start scope refinement meeting to ensure they align with the City’s reporting needs, management objectives, and long-term urban forest planning goals.

Tree Maintenance Records
Accurate maintenance records for each location oftentimes can assist the City with liability claims.

Maintaining a detailed history of work performed at each location demonstrates good faith in preserving each location's urban forest. It is imperative that work requests be pulled from the system before work is performed.

Mobile Application with
Detailed Tree Site Characteristics
The advanced technology provides a
valuable tool to urban forestry
professionals by displaying specific tree
site information along with a
representative photograph of the
species type and a recommended
maintenance field. ArborAccess’ built-in
quality control features assist in data
accuracy. As maintenance is performed,
the work history is updated and
accompanied with bi-weekly invoices.

This process eliminates the need for dualinputting and helps keep the tree inventory current and accurate.
20 Setting the Gold Standard
Sample: Species Frequency Report
The Species Frequency report can assist the City in
identifying the tree population within the urban forest. This type of information is valuable in the event of an insect infestation, a deadly disease, or even in estimating future maintenance costs. In addition, an analysis can be
conducted to evaluate the performance history of a
particular species within your Agency.

Detailed Reporting Options
Inventory Work History District Frequency
View Invoices Work Type by District/Zone Species Frequency (sample above) Job Balances DBH Frequency All Trees at an Address
Recycling Height Frequency Estimated Tree Value
WCA helps agencies
understand and
manage their canopy
by sharing inventories,
insight, and data.
21 Setting the Gold Standard
C. COMPANY PROFILE
Company Introduction
WCA is a Proven Municipal Tree Management Provider
Delivering Measurable Performance.

West Coast Arborists, Inc. (WCA) has provided municipal tree maintenance services since 1972 and currently supports over 400 public agencies with scalable, performance-driven urban forestry programs. WCA delivers measurable results aligned with public agency expectations, including:
• Over 712,000 trees pruned annually
• 24/7 emergency response with documented tracking
• Proven ability to manage multi-million-dollar contracts • Established presence in the City of Sierra Madre since 1999 WCA’s service model is built on measurable performance, accountability, and regulatory compliance, ensuring that all work is delivered in alignment with contract requirements, ANSI A300 standards, and ISA Best Management Practices.

Our Vision
WCA is dedicated to responsible corporate stewardship in every community we serve. We maintain the highest standards of ethical conduct and environmental responsibility, ensuring transparent communication with our clients and the public. Our goal is to lead the industry in advanced urban tree care and management services through innovation, accountability, and consistent operational excellence.
100% Customer Satisfaction
WCA remains committed to providing exceptional service and tangible value to our clients. Customer satisfaction is not just a priority; it is the core of our operational philosophy. Our longstanding reputation for reliability, integrity, and excellent workmanship reflects this dedication. Every team member is empowered to take the necessary actions to ensure work is done correctly, efficiently, and to the highest professional standards. By focusing on quality from the start, we reduce disruptions, lower longterm costs, and deliver dependable results our clients can trust.

COMPANY INFORMATION
President: Patrick Mahoney
Organization Type: Corporation
Established: 1972
Federal Tax ID: 95-3250682
DIR Registration: 1000000956
Members of Laborers’ Union:

LiUNA!
SAM Entity ID: CFJMVMJ9NSD1
Website: wcainc.com

CORPORATE OFFICE
2200 E. Via Burton St.

Anaheim, CA 92806

REGIONAL OFFICES
Arlington, TX
Escondido, CA
Fresno, CA
Indio, CA
Ontario, CA
Phoenix, AZ
Riverside, CA
Sacramento, CA
San Diego, CA
San Jose, CA
San Francisco, CA
Santa Clarita, CA
Stockton, CA
Ventura, CA

CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]

FIELD MANAGEMENT
Herminio Padilla, Area Manager
2200 E. Via Burton
Anaheim, CA 92806
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]
EMERGENCY RESPONSE 24/7
1-800-LIMB-DOWN
22 Setting the Gold Standard
Corporate Capabilities
West Coast Arborists, Inc. is committed to delivering superior performance to the City by adhering to defined specifications, established budgets, and agreed‑upon schedules. Our long‑standing reputation for quality is the direct result of the disciplined systems, skilled personnel, and proven methodologies we apply to each engagement. These capabilities provide our clients with confidence in our ability to manage their urban forest effectively and consistently meet high service expectations.
• In business continuously and actively since 1972
• Contractor’s License C61/D49, C49,
C27, C31, C21, A & B
• Over $25,000,000 line of credit available
• Annual financial audits available upon request
• Bonded by ARCH, an A+ rated company
• 1,200+ employees
• 400+ contracts with public agencies
• 125+ Certified Arborists
• 170+ Certified Tree Workers
• Drug-free workplace
• 14,000 sq. ft. company-owned
Headquarters (Anaheim)
• Department of Agriculture Nursery license
• Avg. 712,000 trees pruned annually over past 3 years
• Avg. 46,000 trees removed annually over past 3 years
• Avg. 20,000 trees planted annually over past 3 years
• Avg. 250,000 trees inventoried annually over past 3 years • Fully insured with insurance up to $25 million
• Federal Tax ID #95-3250682, current on all taxes and
fillings with state and federal government
• Sales volume over $220 million annually
• Fleet of approximately 1,800 pieces of equipment
Active Memberships:

Tree Care Industry Association (TCIA)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks & Recreation Society (CPRS)
Association of CA Cities, Orange County (ACCOC)
Maintenance Superintendents Association (MSA)
California Landscape Contractors Association (CLCA)
Street Tree Seminar (STS)
California Urban Forest Council (CaUFC)
American Public Works Association (APWA)
Western Chapter International Society of
Arboriculture (WCISA)
23 Setting the Gold Standard
WCA’s Commitment to Accountability, Transparency &
Performance
Citywide Tree Inventory Commitment: WCA acknowledges the City’s requirement to complete a comprehensive inventory of Sierra Madre’s urban forest within six months of contract initiation at no additional cost to the City. WCA will utilize our experienced inventory personnel and ArborAccess platform to systematically verify tree and planting sites, collect the required attributes, document work histories and locations, and provide City staff with online access to the resulting information.

All inventory data collected for Sierra Madre will remain the property of the City and will be maintained in a format compatible with the City’s GIS.

Emergency-Response Plan: WCA maintains a 24-hour, 7-day-per-week emergency response program and is prepared to respond to the City of Sierra Madre within the RFP-required two-hour response period following notification of an emergency. Upon receiving a call, WCA’s management team will immediately assess the situation and dispatch the appropriate personnel and equipment to secure the affected area, address hazardous tree conditions, and restore the public right-of-way to safe operating conditions. Our extensive regional resources allow WCA to supplement regularly assigned personnel with additional tree crews, Certified Arborists, aerial towers, loaders, cranes, chippers, and other specialized equipment when conditions require a larger response. During major storms or multiple simultaneous emergencies, WCA will coordinate priorities directly with City staff and strategically deploy resources to address the most critical publicsafety concerns first. All emergency activities will be documented and communicated to the City, providing Sierra Madre with a responsive, organized, and accountable emergency tree-care program.

Extraordinary Work Pricing: WCA confirms that all hourly labor rates submitted in the Bid Proposal are fully burdened and represent the total labor cost to the City for extraordinary maintenance and emergency services. These rates include all employee wages, health and welfare benefits, pension and other fringe benefits, workers’ compensation, insurance, payroll-related taxes and assessments, applicable union costs, supervision, administrative expenses, overhead, and profit. No additional labor surcharges will be applied beyond the rates provided in WCA’s Bid Proposal unless specifically authorized by the City in accordance with the Agreement. Similarly, WCA’s submitted hourly equipment rates represent the total cost for use of the specified equipment and include the costs associated with mobilizing and transporting the equipment to and from the work site. WCA understands that no separate mobilization, transportation, mileage, or similar equipment charge will be assessed unless expressly authorized under the Agreement.

Materials Markup: WCA acknowledges and agrees to the City’s requirements regarding materials used for extraordinary maintenance services. Materials will be invoiced at WCA’s actual supplier cost plus the percentage markup identified in our Bid Proposal, not to exceed 15%. WCA will maintain appropriate supplier invoices and supporting documentation to substantiate material costs and will make such records available to the City upon request. All materials and parts furnished will be new unless otherwise approved by the Public Works Director. This pricing approach provides the City with transparent, verifiable material costs while ensuring compliance with the requirements of the Agreement.
24 Setting the Gold Standard
Permits/Licenses: WCA is responsible for obtaining necessary permits and licenses and paying associated charges and fees, if required.

Invoice Controls: WCA maintains a robust and well-established billing and work-order management process specifically designed to support the requirements of our public agency customers. As work is authorized and completed, our field and administrative teams coordinate to document completed services, labor hours, equipment usage, materials, locations, and applicable work-order or Task Order information. This documentation is reviewed internally for accuracy and completeness before an invoice is submitted to the City. WCA’s management and accounting personnel routinely monitor outstanding and completed work to ensure services are invoiced promptly and within required contractual timeframes. For Sierra Madre, WCA will specifically track the City’s requirement that invoices be submitted within 30 days of completion, ensuring that completed work does not approach the RFP’s 90-day limitation for payment.

For extraordinary maintenance and emergency services, WCA will maintain detailed records supporting the labor hours, equipment utilized, and materials incorporated into the work. Material charges will be supported by supplier documentation when applicable and invoiced in accordance with the City’s allowable markup provisions. This multi-level review process provides the City with timely, accurate, transparent, and easily verifiable invoices, while reducing billing discrepancies and minimizing the administrative burden on City staff. WCA’s extensive experience administering hundreds of public agency contracts has enabled us to develop the internal controls and administrative resources necessary to closely manage work authorization, documentation, invoicing, and contract compliance from the field through final billing.

25 Setting the Gold Standard
D. PERSONNEL QUALIFICATIONS
Introduction
West Coast Arborist’s (WCA) consists of a management team, a safety committee, support staff, trained mechanics, and dedicated field crews. Its staff members come from various educational backgrounds, including accounting, business administration, engineering, and forestry.

WCA’s Proud Work Force
WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for “Tree Maintenance (Laborer).”
Certification
WCA encourages its employees to become certified by the International Society of Arboriculture to raise the standards of professional tree care companies. This standard exemplifies our company’s commitment to providing customers with competent, knowledgeable certified workers.

Crew Performance
WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria-based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving, and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire, and annually thereafter in selected areas, to ensure ongoing requirements are met and opportunities for improvement are identified.

WCA employs the largest
number of ISA Certified
Arborists and ISA
Certified Tree Workers of
any company!
26 Setting the Gold Standard
Meet the Team: Project Team
NICK ALAGO Regional Manager/V.P.

Nick Alago has been with WCA since 1999. He has nearly 35 years’ experience in the arboriculture field. He started with WCA as a Foreman and was continuously promoted, reaching the status of Area Manager. For over 10 years, he excelled as an Area Manager for the Inland Empire and was promoted in 2020 to Regional Manager. As a Regional Manager for the Los Angeles and Inland Empire areas, he oversees the operations and provides support to the Area Managers. His extensive knowledge of the urban forest is a columniation of experience and continued education as well as certification that is offered in the industry.
• ISA Certified Arborist Utility Specialist #WE-4396AU
• TCIA Certified Treecare Safety Professional #250
• ISA Tree Risk Assessment Qualified
• TLC Wildlife Area
HERMINIO PADILLA Area Manager
Herminio Padilla has nearly 30 years’ experience in the tree care industry as he joined WCA, Inc. in 1990. During his career, he has earned many promotions within the company; from Groundman to Tree Trimmer to Foreman to Supervisor and now Area Manager. As an Area Manager, he will be the Agency’s main point of contact as he is responsible for providing customer service, estimating work, while managing filed operations and crews throughout the Foothill Corridor/East Los Angeles Region.

He is an ISA Certified Utility Arborist that has experience working with the City of Glendale Water & Power for the last 4 years.
• ISA Certified Arborist Utility Specialist #WE-7552AUTM • TCIA Certified Treecare Safety Professional (CTSP) #139 • ATSSA Traffic Control Technician #00228618
• TLC Wildlife Aware
• NCCCO National Commission Certification Crane Operators #06325578 ISAIAS MACIAS Area Supervisor
Isaias Macias joined WCA in 2002 as a groundman and worked his way to Foreman and eventually Supervisor. He has over 20 years of experience providing tree maintenance and management to municipalities and has completed extensive training while obtaining industry certifications over the years. He is responsible for reviewing the day’s activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being followed. As Supervisor, he will communicate with contract administrators and other interested parties on a daily basis. Additional duties include reporting and resolving malfunctions, damage, or industrial injury. He will also assist in employee training programs, maintain records, and file daily reports and receipts. • ISA Certified Arborist/Tree Worker Climber Specialist # WE-10979AT • TCIA Certified Treecare Safety Professional (CTSP) #4412 • WCA Qualified Line Clearance Tree Trimmer
27 Setting the Gold Standard
Meet the Team: Support Staff
ANDREW PINEDA GIS Manager
Andrew Pineda has been with WCA since 2018. As WCA’s GIS Manager, he works on a wide range of projects including tree inventories scope and collection, iTree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He was worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data and works closely with office and field personnel to ensure tree inventories, reports, and analysis exceed customer expectations. • ISA Certified Arborist #WE-12738A
• FAA UAS Part 107 Remote Pilot
• M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Science, Boston University
TIM CROTHERS Plant Health Care Manager
Tim Crothers has over 20 years of experience working in the horticulture industry. He started working at WCA in 2012 as a supervisor. He was quickly promoted to Area Manager, a role that required him to produce reports as a Certified Arborist as well as train staff and clients in proper tree care, inventory management, landscape design and plant identification. In his role as Plant Health Care Manager, Mr. Crothers supervises arborist services staff and plant health care operations throughout California and Arizona. He oversees the creation of Urban Forestry Master Plans (UFMPs) and is a Registered Consulting Arborist by the American Society of Consulting Arborists. • ISA Board Certified Master Arborist #WE-7655BUM
• B.S. Environmental Horticultureal Science
• ASCA Registered Consulting Arborist #721
• CA Dept. Pesticide Regulation QAL #145321 B, D
• ISA Tree Risk Assessment
• Qualified & TLC Wildlife Aware
NICOLE ANGENE Customer Service Representative
As the CSR (Customer Service Representative), Nicole Angene is responsible for providing support to the Area Manager, Site Supervisor and crew. She is to act as a liaison between the company and it’s clients as well as the general public. Nicole is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc.
28 Setting the Gold Standard
Upper Management Team
From marketing, contract administration, field and fleet management, to information technology, our Upper Management Team Staff is involved in the day-to-day operations supporting each Project Team and customer to ensure the highest quality of tree care is being achieved in the industry.

Patrick Mahoney
President
Richard Mahoney
Secretary
Rose Epperson
Treasurer
Debbie DePasquale
V.P. – Contract Services
Chris Crippen
V.P. – I.T.

Victor Gonzalez
V.P. – Business
Development
Jason Pinegar
V.P. – NorCal Region
Nick Alago
V.P. – SoCal
Northwest Region
Michael Palat
V.P. – SoCal
Southeast and AZ Region
29 Setting the Gold Standard
30 Setting the Gold Standard
WCA’s ISA Certified Arborists/Utility Arborists/Municipal Specialists/Master Arborists ADAN BALTAZAR REYNAGA WE-7786AT HUGO ANGEL RINCON WE-8710AT JOSE MANUEL PEREZ WE-0818AT PATRICK O. MAHONEY WE-1172A ANDREW JOSEPH PINEDA WE-12738A IGNACIO LOPEZ WE-7329AU JOSEPH NICK ALAGO WE-4396AU REBECCA A. MEJIA WE-2355A ANDREW JOSEPH ONDREJECH WE-13817A ISAAC GARZA, JR. WE-8689A JOSEPH BARTOLO WE-2034AU RENE PORTILLO WE-2038AUT BENJAMIN EUGENE BORDSON WE-10777A ISAAC ONTIVEROS WE-8567A JUAN ORTIZ WE-8514AT RENE ROSALES WE-7941AT BRIAN C. KIRKEGAARD WE-10476AT ISAIAS BARAJAS MACIAS WE-10979AT JUAN P. LAIJA, JR. WE-13425A RICHARD R. MAHONEY WE-1171A BRIAN M. KOCH WE-0341A ISIDRO ESTRADA BARBOZA WE-11685A JULIO C. GARCIA VAZQUEZ WE-11175AT ROBERT EDWARD KNIGHT WE-11564AT CALVIN F. HAUPT WE-7634A J. ALONSO GARCIA-LOPEZ WE-8499A JUSTIN LEE MENZEL WE-11756AU ROBERT D. THOMPSON WE-0915AU DANE JENSEN WE-12014A JAIME ROGELIO HERNANDEZ WE-5297AT KELLY ANN PARKINS WE-13868A ROBERT A. WRIGHTSON WE-10411A DANIEL CHAVARRIA WE-10292AT JAMES PAUL SPECK II WE-10858AT KELLEY LEWIS GILLERAN WE-7061BUM ROSE M. EPPERSON WE-1045A DANIEL MAHONEY WE-10434A JASON ROSS DAVLIN WE-7628A KRIS BURBIDGE WE-9566AUM RYAN R. COLBERT WE-13154A DANIEL RIVAS WE-10850AT JASON PINEGAR WE-2039AU LEONARDO RAMOS WE-11264AT SAMUEL JIMENEZ WE-11109AT DANIEL WILLIAM VILLA, II WE-13609AT JEREMY PAUL PIERCE WE-12566A LEONEL CORTEZ WE-8625AT SEAN PATRICK SULLIVAN WE-10050AT DAVID GLYN EVANS WE-1588A JERRY A. ROWLAND WE-6353A LORENZO PEREZ WE-7443AT SHAWN A. GUZIK WE-3182AU DEBORAH DEPASQUALE WE-3812A JOEL LOPEZ WE-10871AT MANUEL BRIANO WE-8791AT STEFAN B. KALLENBERG WE-10730AT EDIBERTO SERNA SALAZAR WE-11051AT JOHN LEE PINEDA WE-10367AUT MARCO A. PADILLA JIMENEZ WE-8621AT STEPHEN GLENN DAVIS, JR. WE-10894AUTM EDUARDO VARGAS WE-11058AT JORGE MAGANA WE-3460A MARIO A. GONZALEZ WE-13119A STEVE B. HUNT WE-1044AT ERIK DIAZ WE-1214AM JOSE LUIS ABALOS WE-3460A MATEO ARVIZU WE-10151AT TIMOTHY R. PATTERSON WE-12037A FELIX HERNANDEZ WE-2037AT JOSE M. CORTEZ TORRES WE-8734AUT MICHAEL ALAN DA SILVA II) WE-12483A TIM CROTHERS WE-7655BUM FRANCIS LEO MALABUYOC WE-12279AT JOSE MANUEL JIMENEZ URQUIZO WE-8539AUT MICHAEL LOUIS YOUNG WE-11687AT TYLER KEASBEY LEHMANN WE-13460A GENARO VICENTE CORONEL WE-12740A JOSE INEZ MANCILLA WE-11111AT MICHAEL ANTHONY NUNES WE-12943A VICTOR M. GONZALEZ WE-7175AM GERARDO MARTINEZ GARCIA WE-11358A JOSE M. CHAVARRIA MANZO WE-10983AT MICHAEL PALAT WE-6541BUM WALLACE BURCH WE-0713AT GERARDO PEREZ WE-9131AT JOSE A. ALVAREZ WE-11210AT MITCHELL ANDREW OWENS WE-12619AT WILLIAM STEVE PONCE WE-6461A GONZALO REGALADO WE-9952AT JOSE ALFREDO GONZALEZ WE-10908AT NESTOR M. CABRERA MORA WE-13613AT HECTOR MONTES WE-8079AUT JOSE LUIS DELREAL WE-6475AT NESTOR VALENCIA WE-11359A HERMINIO PADILLA WE-7552AUTM JOSE M. MUNIZ GARCIA WE-11686AUT OSCAR GUTIERREZ WE-12783AT WCA’s ISA Certified Tree Worker/Climbers/Line Clearance Tree Workers ADAN BALTAZAR REYNAGA WE-7786AT GABRIEL MERCADO RUIZ WE-11568T JOSE MANUEL PEREZ WE-0818AT SAMUEL JIMENEZ WE-11109AT ADAN RODRIGUEZ WE-11281T GAMALIEL MANZANO CORONA WE-12280T JUAN AMADOR ARCE WE-11480T SANTOS MACIAS LEMUS WE-10980T ADOLFO S. RUIZ WE-11294T GEORGE HERNANDEZ PEREZ WE-12269T JUAN BECERRA WE-10932T SEAN PATRICK SULLIVAN WE-10050AT ADRIAN MUNOZ WE-13987T GERARDO MARTINEZ GARCIA WE-10997T JUAN C. LOPEZ GARCIA WE-12918T SERGIO LOPEZ-RIVERA WE-10957T ALFREDO ANGEL LOPEZ WE-11334T GERARDO PEREZ WE-9131AT JUAN MARQUEZ WE-10987T SERGIO MACIAS-PEREZ WE-10920T ANDRES ROMAN WE-11285T GERARDO PEREZ BADILLO WE-13986T JUAN ORTIZ WE-8514AT STEFAN B. KALLENBERG WE-10730AT ANDREW JOSEPH ONDREJECH WE-13817AT GERARDO A. ORDUNO WE-11036T JUAN C. PENA-ARIAS WE-11327T STEPHEN GLENN DAVIS, JR. WE-10894AUTM ANTHONY DOUGLAS FONG II WE-12051T GONZALO REGALADO WE-9952AT JUAN TELLEZ TAPIA WE-11137T STEVE B. HUNT WE-1044AT ANTONIO CASTELLANOS WE-11203T HARLEY THOMAS DAVIS WE-13430T JUAN C. TORRES-COVARRUBIAS WE-12343T TRISTON JAMES POWERS WE-12211T ANTONIO GARCIA CONTRERAS WE-11173T HECTOR MONTES WE-8079AUT JULIO C. GARCIA VAZQUEZ WE-11175T TYLER KEASBEY LEHMANN WE-13460AT ARIEL ALONSO WE-10906T HERIBERTO CORONEL WENCESLAO WE-11218T LEONARDO RAMOS WE-11264T VENTURA GOMEZ WE-11180T ARMANDO O. LOPEZ WE-10953T HERMINIO PADILLA WE-7552AUTM LEONEL CORTEZ WE-8625AT WALLACE BURCH WE-0713AT ARMANDO SOTO WE-11131T HUGO ANGEL RINCON WE-8710AT LETUSA MUAAU, JR. WE-11021T AURELIO PAZ-GUZMAN WE-11084T HUMBERTO CHAVARRIA WE-11207T LORENZO ARREOLA-MURILLO WE-13612T BENJAMIN EUGENE BORDSON WE-10777AT ISAIAS BARAJAS MACIAS WE-10979AT LORENZO PEREZ WE-7443AT BRIAN C. KIRKEGAARD WE-10476AT ISRAEL A. RAMIREZ WE-11567T LUIS P. PEREZ WE-11245T BRIAN NORTON WE-12678T J. SOCORRO GARCIA WE-11172T LUIS A. MUNOZ RAMIREZ WE-11023T CANDELARIO PRIEGO WE-12781T JAIME ROGELIO HERNANDEZ WE-5297AT MANUEL BARRAGAN WE-10925T CARLOS IXTA WE-11106T JAMES PAUL SPECK II WE-10858AT MANUEL BRIANO WE-8791AT CARLOS LEYVA BARAJAS WE-12620T JESUS M. SARABIA PENA WE-11450T MARCO A. CASTILLO REYES WE-13429T CARLOS RAMOS WE-11263T JESUS A. MONTES( WE-11014T MARCO A. PADILLA JIMENEZ WE-8621AT CELEDONIO R. MANZANO OLEA WE-10984T JESUS E. GARCIA ARCE WE-13723T MARCOS RICHARD-MARTINEZ WE-10989T CELESTINO PEREZ WE-11243T JOEL LOPEZ WE-10871AT MATEO ARVIZU WE-10151AT CESAR GUADALUPE VALENZUELA REYES WE-11076T JOEL MARTINEZ WE-10992T MELCHOR LEMUS WE-11237T CESAR WENCESLAO WE-10968T JOEL ORTIZ WE-11039T MICHAEL ALAN DA SILVA II WE-12207T CUAUHTEMOC AMEZCUA QUEZADA WE-14058T JOEL M. RIVERA WE-11273T MICHAEL LOUIS YOUNG WE-11687AT DANIEL CHAVARRIA WE-10292AT JOHN LEE PINEDA WE-10367AUT MIGUEL AYALA WE-10924T DANIEL ELIZARRARAS WE-13611T JONATHAN GARCIA HERNANDEZ WE-13989T MIGUEL MACIAS WE-10978T DANIEL RIVAS WE-10850T JORGE ARREOLA-HERNANDEZ WE-11321T MIGUEL A. VALERIO AJAL WE-13848T DELFINO AGUILAR-MORALES WE-10900T JORGE DUENAS WE-11144T MITCHELL ANDREW OWENS WE-12619T DEMETRIO LIRA WE-11323T JORGE JIMENEZ WE-11110T NELSON R. AGUIRRE WE-10901T DEMETRIO OSEGUERA WE-11043T JOSAFAT MONTOYA WE-11015T NESTOR M. CABRERA MORA WE-13613T EDIBERTO SERNA SALAZAR WE-11051T JOSE AGUAYO WE-10899T NICOLAS GODINA WE-11907T EDUARDO AVILA WE-10812T JOSE ABEL CANCINO WE-11192T OSCAR GUTIERREZ WE-12783T EDUARDO HERNANDEZ WE-12917T JOSE AGUSTIN CARRILLO WE-11200T PEDRO CUEVAS WE-11765T EDUARDO VARGAS WE-11058AT JOSE M. CORTEZ TORRES WE-8539AUT PEDRO GARCIA WE-11168T EDWIN ANTONIO FUENTES WE-12777T JOSE R. GRANADOS WE-11186T PEDRO ALTAMIRANO WE-11095T FAUSTO GUZMAN WE-11083T JOSE JIMENEZ WE-11108T PEDRO SANDOVAL WE-11301T FELIX GARCIA WE-11170T JOSE JIMENEZ HERNANDEZ WE-11113T RAMON ZUNIGA GOMEZ WE-10977T FELIX HERNANDEZ WE-2037AT JOSE MANUEL JIMENEZ URQUIZO WE-11111T RANULFO PERALTA CASTANEDA WE-11202T FRANCIS LEO MALABUYOC WE-12279AT JOSE INEZ MANCILLA WE-10983T RAUL JIMENEZ DURAN WE-13865T FRANCISCO URENA JIMENEZ WE-11075T JOSE M. CHAVARRIA MANZO WE-11210AT RAUL MANZO HERNANDEZ WE-10985T FRANCISCO LOPEZ WE-10952T JOSE RODRIGUEZ WE-11277T RAUL TELLEZ TAPIA WE-11138T FRANCISCO RAMIREZ WE-11259T JOSE ALEJANDRO VALENZUELA WE-11674T RENE ROSALES WE-7941AT FRANCISCO VILLANUEVA WE-10965T JOSE A. ALVAREZ WE-10908T ROBERT EDWARD KNIGHT WE-11564T FRANCISCO F. WENCESLAO BARAJAS WE-10969T JOSE ALFREDO GONZALEZ WE-6475AT ROMUALDO GAETA LUNA WE-11165T FRED LOPEZ-PASTOR WE-13988T JOSE LUIS DELREAL WE-11231AT SALOMON SILVA WE-11053T GABRIEL GAMINO WE-11167T GABRIEL MERCADO RUIZ WE-11568T SALUSTIO SANCHEZ ARROYO WE-11462T 31 Setting the Gold Standard
E. PAST EXPERIENCE
CITY OF GLENDALE SINCE 2008
WCA maintains the City’s urban forest performing various tree maintenance services. The city is currently on a grid pruning maintenance cycle but also completes service requests including plant health care (tree spraying & injection). As work is performed we update the City’s tree inventory in ArborAccess and tree risk assessments completed by a WCA arborist.

WCA also provides the City’s Utility division with line clearance tree trimming and removal services.

Contact: Loren Klick, Urban Forester
541 W. Chevy Chase Dr., Glendale, CA 91204 ~ (818) 550-3416 ~ [email protected] ANNUAL BUDGET: $2,500,000
CITY OF GLENDALE WATER & POWER SINCE 2004
We currently perform line clearance on an annual cycle for the City of Glendale. During wind storms, this area is hit particularly hard and our crews respond to severy wind storm damage which includes clean-up and removals.

Contact: Carlos Orozco, Forestry Supervisor
800 Air Way, Glendale, CA 91201 ~ (818) 550-4594 ~ [email protected] ANNUAL BUDGET: $1,300,000
CITY OF LA CANADA FLINTRIDGE SINCE 2004
WCA provides the City with tree maintenance services such as service request pruning, tree and stump removal, tree planting and special projects using crews and equipment asneeded. The City’s tree inventory is maintained in ArborAccess and is updated with each new service request.

Contact: Kenny Roberts, Facilities & Maintenance Superintendent 1 Civic Center Dr., La Canada Flintridge, CA 91011 ~ (818) 790-8880 ~ [email protected] ANNUAL BUDGET: $500,000
COUNTY OF LOS ANGELES SINCE 2010
WCA trims nearly 25,000 trees of the County’s 500,000 tree population annually. We also perform tree removals and tree planting on an as-needed basis. Part of our work requirements include palm tree inspection and bird nesting inspections as work is performed.

Contact: Norik Sahak, MD2 Supervisor
900 S. Fremont Ave., Alhambra, CA 91802 ~ (310) 348-6448 ext. 266 ~ [email protected]
ANNUAL BUDGET: $14,800,000
32 Setting the Gold Standard
EXPERIENCE: CURRENT CALIFORNIA CITIES/COUNTIES UNDER CONTRACT WITH WCA

CITY OF AGOURA HILLS

CITY OF ALAMEDA

CITY OF ALHAMBRA

CITY OF AMERICAN CANYON

CITY OF ANAHEIM

CITY OF ARCADIA

CITY OF ARTESIA

CITY OF BALDWIN PARK

CITY OF BEAUMONT

CITY OF BELL

CITY OF BELL GARDENS

CITY OF BELLFLOWER

CITY OF BERKELEY

CITY OF BEVERLY HILLS

CITY OF BISHOP

CITY OF BRAWLEY

CITY OF BREA

CITY OF BUENA PARK

CITY OF BURLINGAME

CITY OF CAMARILLO

CITY OF CARLSBAD

CITY OF CARMEL-BY-THE-SEA

CITY OF CARPINTERIA

CITY OF CARSON

CITY OF CERES

CITY OF CHINO

CITY OF CHINO HILLS

CITY OF CHULA VISTA

CITY OF CITRUS HEIGHTS

CITY OF CLAREMONT

CITY OF COACHELLA

CITY OF COLTON

CITY OF CORONA

CITY OF CORONADO

CITY OF COSTA MESA

CITY OF COVINA

CITY OF CUDAHY

CITY OF CULVER CITY

CITY OF CUPERTINO

CITY OF DALY CITY

CITY OF DANA POINT

CITY OF DAVIS

CITY OF DEL MAR

CITY OF DIAMOND BAR

CITY OF DUARTE

CITY OF EL CAJON

CITY OF EL CENTRO

CITY OF EL SEGUNDO

CITY OF ELK GROVE

CITY OF ENCINITAS

CITY OF ESCONDIDO

CITY OF FILLMORE

CITY OF FOLSOM

CITY OF FONTANA

CITY OF FREMONT

CITY OF FRESNO

CITY OF FULLERTON

CITY OF GARDEN GROVE

CITY OF GILROY

CITY OF GLENDALE

CITY OF GLENDORA

CITY OF GOLETA

CITY OF GRAND TERRACE

CITY OF HALF MOON BAY

CITY OF HANFORD

CITY OF HAWAIIAN GARDENS

CITY OF HIGHLAND

CITY OF HOLLISTER

CITY OF HUNTINGTON BEACH

CITY OF IMPERIAL BEACH

CITY OF INDIO

CITY OF INDUSTRY

CITY OF INGLEWOOD

CITY OF IRWINDALE

CITY OF JURUPA VALLEY

CITY OF LA CANADA

CITY OF LA HABRA

CITY OF LA MESA

CITY OF LA MIRADA

CITY OF LA PALMA

CITY OF LA PUENTE

CITY OF LA VERNE

CITY OF LAGUNA BEACH

CITY OF LAGUNA HILLS

CITY OF LAKE ELSINORE

CITY OF LAKE FOREST

CITY OF LAKEWOOD

CITY OF LATHROP

CITY OF LEMON GROVE

CITY OF LINCOLN

CITY OF LIVERMORE

CITY OF LODI

CITY OF LOMA LINDA

CITY OF LONG BEACH

CITY OF LOS ALAMITOS

CITY OF LOS ALTOS

CITY OF LOS ANGELES

CITY OF LOS BANOS

CITY OF MADERA

CITY OF MANHATTAN BEACH

CITY OF MENIFEE

CITY OF MENLO PARK

CITY OF MERCED

CITY OF MILPITAS

CITY OF MISSION VIEJO

CITY OF MODESTO

CITY OF MONROVIA

CITY OF MONTCLAIR

CITY OF MONTEBELLO

CITY OF MONTEREY

CITY OF MONTEREY PARK

CITY OF MOORPARK

CITY OF MORENO VALLEY

CITY OF MORGAN HILL

CITY OF MOUNTAIN HOUSE

CITY OF MOUNTAIN VIEW

CITY OF MURRIETA

CITY OF NATIONAL CITY

CITY OF NEWARK

CITY OF NEWPORT BEACH

CITY OF NORCO

CITY OF NORWALK

CITY OF NOVATO

CITY OF OAKLAND

CITY OF OAKLEY

CITY OF OCEANSIDE

CITY OF ONTARIO

CITY OF ORANGE

CITY OF PALM DESERT

CITY OF PALM SPRINGS

CITY OF PALO ALTO

CITY OF PARAMOUNT

CITY OF PICO RIVERA

CITY OF PLACENTIA

CITY OF PLEASANTON

CITY OF POMONA

CITY OF POWAY

CITY OF RANCHO CORDOVA

CITY OF RANCHO CUCAMONGA

CITY OF RPV

CITY OF REDLANDS

CITY OF REDONDO BEACH

CITY OF RIALTO

CITY OF RIVERSIDE

CITY OF ROLLING HILLS ESTATE

CITY OF ROSEMEAD

CITY OF ROSEVILLE

CITY OF SACRAMENTO

CITY OF SAN BERNARDINO

CITY OF SAN BRUNO

CITY OF SAN DIEGO

CITY OF SAN DIMAS

CITY OF SAN FERNANDO

CITY OF SAN JACINTO

CITY OF SAN JUAN CAP

CITY OF SAN LEANDRO

CITY OF SAN MARCOS

CITY OF SAN RAMON

CITY OF SANTA ANA

CITY OF SANTA BARBARA

CITY OF SANTA CLARA

CITY OF SANTA CLARITA

CITY OF SANTA FE SPRINGS

CITY OF SANTA MARIA

CITY OF SANTEE

CITY OF SEAL BEACH

CITY OF SIERRA MADRE

CITY OF SIGNAL HILL

CITY OF SOLANA BEACH

CITY OF SOUTH EL MONTE

CITY OF SOUTH PASADENA
CITY OF SO. SAN FRANCISCO
CITY OF ST. HELENA

CITY OF STOCKTON

CITY OF SUNNYVALE

CITY OF TEMPLE CITY

CITY OF THOUSAND OAKS

CITY OF TORRANCE

CITY OF TRACY

CITY OF TULARE

CITY OF TURLOCK

CITY OF TUSTIN

CITY OF UPLAND

CITY OF VALLEJO

CITY OF VENTURA

CITY OF VERNON

CITY OF VICTORVILLE

CITY OF VISALIA

CITY OF VISTA

CITY OF WALNUT

CITY OF WEST COVINA

CITY OF WEST HOLLYWOOD

CITY OF WEST SACRAMENTO

CITY OF WHITTIER

CITY OF WOODLAND

CITY OF YORBA LINDA

CITY OF YUCAIPA

COUNTY OF ALAMEDA

COUNTY OF COLUSA

COUNTY OF CONTRA COSTA

COUNTY OF EL DORADO

COUNTY OF LOS ANGELES

COUNTY OF MONTEREY

COUNTY OF NAPA

COUNTY OF ORANGE

COUNTY OF PLACER

COUNTY OF RIVERSIDE

COUNTY OF SAN BERNARDINO

COUNTY OF SAN JOAQUIN

COUNTY OF SAN MATEO

COUNTY OF TULARE

COUNTY OF VENTURA

COUNTY OF YOLO

ROSSMOOR CSD

TOWN OF ATHERTON

TOWN OF LOOMIS
33 Setting the Gold Standard
F. CURRENT PROJECTS OF SIMILAR SCOPE
Firm Experience with Large-Scale Projects
WCA consistently meets or exceeds contractual service levels, maintains long-term client relationships, and successfully completes full-cycle pruning programs on schedule. Listed below are current clients that exceed $2M in contracted tree maintenance services.

Customer Duration Annual Contract Amount
City of Fresno Since 2001 $5,300,000
County of Los Angeles Since 2000 $5,000,000
City of Riverside Since 2018 $4,300,000
Riverside Public Utilities Since 1997 $4,200,000
County of Orange Since 2014 $4,000,000
City of Beverly Hills Since 2000 $3,500,000
City of Santa Clarita Since 2017 $3,500,000
City of Anaheim/Anaheim Utilities Since 2007 $3,300,000 City of Long Beach Since 2016 $3,300,000
City of San Diego Since 2015 $3,200,000
City of Santa Ana Since 2015 $2,600,000
City of Sacramento Since 2006 $2,250,000
City of Fontana Since 1994 $2,200,000
City of Mission Viejo Since 1992 $2,200,000
City of Poway Since 2012 $2,200,000
City of Corona Since 2010 $2,100,000
City of Glendale Since 2015 $2,100,000
City of Whittier Since 2005 $2,100,000
City & County of San Francisco Since 2017 $2,000,000
City of Alameda Since 2012 $2,000,000
City of Monterey Since 1999 $2,000,000
City of Ontario Since 1998 $2,000,000
34 Setting the Gold Standard
G. REFERENCES
CITY OF DUARTE SINCE 1999
WCA provides routine tree maintenance services throughout the city including tree trimming, tree removal, tree planting, and inspection services. The City’s tree inventory and work history is updated with each service through ArborAccess.

Contact: Gerard Batista, Field Services Manager
1600 Huntington Dr., Duarte, CA 91010 ~ (626) 357-7931 ~ [email protected] ANNUAL BUDGET: $225,000
CITY OF MONROVIA SINCE 1993
WCA provides for citywide tree maintenance, inspection, planting and removal each year for city-owned tree sites including parkway, parks and facilities. Emergency response is also provided. The City’s tree inventory and work history is updated with each service through ArborAccess.

Contact: Todd Hull, Field Services Superintendent
600 S. Mountain Ave., Monrovia, CA 91016 ~ (626) 256-8209 ~ [email protected] ANNUAL BUDGET: $411,000
CITY OF ARCADIA SINCE 2011
WCA provides the City with tree maintenance services such as service request pruning, tree and stump removal, tree planting and special projects using crews and equipment asneeded. The City’s tree inventory is maintained in ArborAccess and is updated with each new service request.

Contact: Dave Thompson, Street Superintendent
1180 Goldring Rd., Arcadia, CA 91066 ~ (626) 256-6676 ~ [email protected] ANNUAL BUDGET: $305,000
CITY OF SOUTH PASADENA SINCE 1999
WCA provides routine tree maintenance services throughout the city including tree trimming, tree removal and tree planting. The City’s tree inventory and work history is updated with each service through ArborAccess. Emergency response is also provided.

Contact: Catrina Peguero, Operations Manager
825 Mission St., South Pasadena, CA 91030 ~ (626) 403-7376 ~ [email protected]
ANNUAL BUDGET: $550,000
35 Setting the Gold Standard
H. PROJECT SCHEDULE
GRID PRUNING FLOWCHART (Within 30-day Completion)
TREE REMOVAL FLOWCHART (Within 15-day Completion)
TREE PLANTING FLOWCHART (Within 15-day Completion)
EMERGENCY RESPONSE FLOWCHART (Within 1-3 hour Response / 24-hour Completion)

PLANT HEALTH CARE FLOWCHART
36 Setting the Gold Standard
I. COMPLETED BID SCHEDULE
Please refer to ‘Bid Schedule’ in Section C – Proposal Information and Documents and Line Items entered in Planet Bids.
37 Setting the Gold Standard
J. CERTIFICATE OF INSURANCE
38 Setting the Gold Standard
K. CONFLICT OF INTEREST DISCLOSURE
WCA, Inc. certifies that it has no conflict of interest that would interfere with its ability to perform the City of Sierra Madre Citywide Tree Maintenance Project. WCA will promptly disclose any potential conflict that may arise during the contract term.

CITY OF SIERRA MADRE

REQUEST FOR BIDS

Request for Bids

CITYWIDE TREE MAINTENANCE PROJECT
Released by July 8, 2026
Mandatory Pre-Bid Meeting July 13, 2026 9:00 am
167 E. Mira Monte Ave. Sierra Madre, CA 91024
Questions: July 29, 2026
Due by August 12, 2026 (on or before 2:00 p.m. (Pacific Time) Bonds:

Bid Bond - 10% (add required Percent)
Payment Bond - 100% (add required Percent)
Performance Bond - 100% (add required Percent)
Scope of Service: The City seeks to retain the services of a qualified and experienced company/Contractor capable of performing the work of citywide tree maintenance services, including, but not limited to, routine tree trimming, tree removal, and tree stump removal of the existing city urban forest and tree planting including all related equipment, extraordinary tree maintenance, and emergency tree removal/trimming maintenance on a 24-hour per day basis (the “Project”), all in accordance with the Bid Proposal.

Issued by:

City of Sierra Madre
232 West Sierra Madre Blvd.

Sierra Madre, CA 91024
1 Table of Contents
Introduction ....................................................................................................................... 1 Project Overview............................................................................................................... 2 Scope of Services ............................................................................................................. 2 Qualifications and Experience......................................................................................... 2 Bid Requirements ............................................................................................................. 2 Request for Bid Schedule................................................................................................. 3 Project Timeline ................................................................................................................ 3 Submission of Bid............................................................................................................. 3 General conditions............................................................................................................ 3 Selection Process ............................................................................................................. 4 Online References............................................................................................................. 4 Deadline for Submittal ...................................................................................................... 4 General Provisions - Terms and Conditions................................................................... 4 Approved for use on 1/3/2023 1
297215.v3 8/13/2026
Introduction

1.1 Purpose

The City seeks to retain the services of a qualified and experienced company/Contractor capable of performing the work of citywide tree maintenance services, including, but not limited to, routine tree trimming, tree removal, and tree stump removal of the existing city urban forest and tree planting including all related equipment, extraordinary tree maintenance, and emergency tree removal/trimming maintenance on a 24-hour per day basis (the “Project”), all in accordance with the Bid Proposal.

All Bids shall be submitted electronically through PlanetBids in accordance with Section 1.3 below.

1.2 Background

Incorporated in 1907, the City of Sierra Madre is one of the cities in the San Gabriel Valley region of Los Angeles County. The City encompasses approximately three square miles with a population of about eleven thousand residents. It is located northeast of Downtown Los Angeles at the base of the San Gabriel Mountains and is bordered by Arcadia, Pasadena, and the Angeles National Forest.

Interstate 210 is located about one mile south of the City limits. The absence of through arterials and the built-out development pattern have helped preserve Sierra Madre’s small-town character.

The downtown area, centered along Sierra Madre Boulevard and Baldwin Avenue, functions as the City’s commercial and civic hub, home to restaurants, local businesses, Memorial Park, City Hall, and the Public Library.

1.3 Bid Submittal Closing, Time, and Location

The City requires an electronic submittal of all Bids through PlanetBids. No paper copies, fax, or email submittals will be accepted. Bids will not be received after the closing date and time indicated below. Late Bids will not be considered.

Submittal Closing: August 12, 2026, at 2:00 p.m. Pacific Time Electronic Submittal Platform: www.planetbids.com/sierramadre All questions and requests for clarification regarding this RFB must be submitted through the PlanetBids portal by the date and time specified in Section 1.4 (Inquiries).

1.4 Inquiries

All questions or requests for clarification regarding this Request for Bids must be submitted in writing through the City’s PlanetBids portal.

Questions must be received no later than July 29, 2026, at 2:00 p.m. Pacific Time to allow sufficient time for response before the Bid submission deadline. Responses to inquiries will be posted as addenda in the PlanetBids system.
2 Bidders are responsible for checking PlanetBids for any issued addenda prior to submitting their Bids.

Project Overview