Vacancies Term Subject to Majority Vote
Appointment by:
Parks and Recreation Commission: 4 vacancies total
Four (4) vacancies 2 Years
Until End of Jan 2025 Council-at-large
Public Arts Commission: 4 vacancies total
Four (4) vacancies 2 Years
Until End of Jan 2025 Council-at-large
Appointment Protocol
As outlined in Solana Beach Municipal Code (SBMC) Section 2.60, appointment designations are noted for each individual Commission, whether a position is appointed by Council-at-Large or whether it is designated by an individual Councilmember. These appointment designations are noted on the Public Notice. All nominations are subject to a majority vote of the City Council.
Member Requirements
SBMC Sections 2.64, 2.72, 2.74, 2.84, Resolution 2007-160, and Resolution 2015-127 outline some of the duties of the Commissions; however, there are other duties and assignments provided in relation to various opportunities and issues that occur throughout the year. To carry out the Commission’s work, SBMC Section 2.60.010 outlines the requirements of meeting attendance. As a legislative body, like the City Council, Citizen Commissions are required to fulfill a responsibility of participating in each meeting for all matters brought before the Commission. In addition, the Commission Handbook, provided to each appointed/re-appointed member, and posted online, provides various other requirements, regulations, guidelines, and procedures for Commission members.
Member Appointment Term
The appointment date of Commission members triggers deadlines for required tasks and filing paperwork. The appointed member may begin participating in Commission work once they have been sworn in by taking their Official Oath, administered by the City Clerk’s Office. The swear-in may take place before or at the first meeting of the Commission as coordinated with the City Clerk’s Office. Member terms end on January 31 or once an appointment is made to their position, whichever occurs first.
FISCAL IMPACT:
There is no significant fiscal impact associated with this annual appointment process. Pursuant to City Council Policy 19 (Background Check Requirements for Citizen Commissions), new appointees are required to complete a background check for which the City pays for the cost at a designated location. The Human Resources department incurs the cost for background checks for Commission members.
February 22, 2023
Citizen Commissions Annual Appointments
WORK PLAN: N/A
OPTIONS:
∙ Approve Staff recommendation and proceed with appointments for vacancies. ∙ Do not approve Staff recommendation and extend deadline to receive new applications, allowing expiring positions to remain vacant until refilled.
DEPARTMENT RECOMMENDATION:
Staff recommends that City Council:
1. Appoint four (4) members to the Parks and Recreation Commission nominated/appointed by Council-at-large for two-year terms.
2. Appoint four (4) members to the Public Arts Commission nominated/appointed by Council-at-large for two-year terms.
CITY MANAGER’S RECOMMENDATION:
Approve Department recommendation.
________________________
Gregory Wade, City Manager
Attachments:
1. Policy No. 5
2. Vacancy Notification Flyer
3. Worksheet outlining openings and applicants’ choice(s)
4. List of Applicants
5. Applications (in separate binder)
CITY OF SOLANA BEACH Policy No. 5
COUNCIL POLICY
Adopted: May 15, 1989
Revised: January 23, 2008 by
Resolution 2008-23
GENERAL SUBJECT: Citizen Boards, Commissions & Committees SPECIFIC SUBJECT: Appointments of Citizens to Boards, Commissions, Committees and Task Forces.
PURPOSE:
The purpose of this policy is to establish a consistent process and procedure for appointments to City sponsored Citizen Boards, Commissions, Committees and Task Forces.
POLICY STATEMENT:
Appointments to Citizen Boards, Commissions, Committees and Task Forces are made in accordance with the municipal code and/or specific guideline, as provided, to provide consistency.
POLICY PROCEDURES:
1. All private citizens interested in serving on any Board, Commission, Committee or Task Force or similar group must complete and file with the City Clerk a Citizen Interest Form (application) which may be obtained from the City Clerk’s office.
2. Nominations
Councilmembers may nominate private citizens for appointment subject to ratification by a majority of the City Council. Such ratification shall take place at a regular City Council meeting and a duly docketed agenda item.
3. Appointment Protocol
a. Appointments will be made in accordance with municipal code requirements. For example, the municipal code may require that a Commission have five positions appointed by individual
Councilmembers.
b. Appointments that are not outlined in the municipal code and are at-large appointment positions may be nominated by any
Councilmember. In the event of multiple appointments,
appointments may be divided among individual Councilmembers to share the appointment responsibilities. If the appointments are
shared, it will be for that one time and will not be construed as official individual appointments that would carry forward. c. The decision to proceed with an individual appointment alternative for at-large positions will be subject to majority vote of the City Council with such vote taking place at a regular City Council Meeting.
4. Appointments to Outside Agencies
When the City is asked by an outside agency to recommend a private citizen to serve on a Board, Commission, Committee or Task Force or similar group, such recommendation shall be made by the Council and approved by a majority vote of the City Council.
Posted 01-27-23 Megan Bavin, Deputy City Clerk
PUBLIC NOTICE
CITY OF SOLANA BEACH VOLUNTEERS SERVING ON BEHALF OF THE CITY COUNCIL Applications are being accepted through Tuesday, February 14, 2023, 5:30 p.m.
City Council is scheduled to make appointments at the February 22, 2023 City Council Meeting.
PARKS & RECREATION: Four vacancies – terms will expire January 2025 One vacancy – term will expire January 2024
This Commission participates in reviewing certain matters regarding the City's parks, programs, and conducts certain City events.
Regular Meeting Schedule: 2nd Thursday of each month at 4:00 p.m.
Composition: 7 members who are all appointed by the Council At-large.
Position’s Requirements: At least 18 yrs. old * Resident of the City.
PUBLIC ARTS: Four vacancies – terms will expire January 2025 This Commission participates in reviewing certain matters regarding community art opportunities and conducts certain City events.
Regular Meeting Schedule: 4th Tuesday of each month at 5:30 p.m.
Composition: 7 members who are all appointed by the Council At-large.
Position’s Requirements: At least 18 yrs. old * Resident of the City.
Parks & Recreation Public Arts
See the City’s website for more meeting information, meeting agendas, members, and further information. Citizen Interest Forms (Applications) and additional information on the Commissions can be found on the City’s website at www.cityofsolanabeach.org (Left tab: Government, Citizen Commissions) OR at City Hall, 635 S. Highway 101, Solana Beach, (858) 720-2400. Please contact the City Clerk with any questions regarding the recruitment/appointment process.
SOLANA BEACH CITIZEN COMMISSION POSITION VACANCIES
I'
L _J
Julie Van de Auwera(Council) Sharon Klein (Council) G
Sarah Hill (Council) Shawn Hethcock (Council)
Michele Jaffe (Council) Mark Mennie (Council)
James Lally (Council)
Term Expiring - not reapplying
Deborah Ann Sweet (Council)
Term Expiring - reapplying
Liz Marucheau (Council)
Term Expiring - not reapplying
to this commissoin
Halle Shilling (Council)
Term Expiring - reapplying
Sandra Hutton (Council)
Term Expiring - not reapplying
Jeanie Grischy (Council)
Term Expiring - reapplying
Valeri Paul (Council)
Term Expiring - not reapplying
Vicki Cypherd (Council)
Term Expiring - repplying
P
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p
Parks & Recreation Public Arts
C
O
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Last name First Name a
t
01-17-23 Shulkin Sarah Only Choice
12-14-22 Shilling Halle Only Choice
Reapplying
01-17-23 Linnik Matt Only Choice
12-01-22 Sweet Deborah Only Choice
Reapplying
01-12-23 Grischy Jeanie Only Choice
Reapplying
01-14-23 Marucheau Liz Only Choice
Leaving Parks Rec
01-17-23 Noroozi H. Shane 3rd Choice
01-27-23 Carlson Daniella (New) Only Choice
01-31-23 Cypherd Vicki Only Choice
Reapplying
02-14-23 Day Debbie 2nd Choice 1st Choice
02-14-23 Jensen Carol Only Choice
Date Rcvd
APPLICANTS
in order by 1st choices
City of Solana Beach Citizen
Commissions 2023 Appointments
Applications DUE February 14, 2023
4 Vacancies
Appointments by:
Council-at-large
C
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n
f
V
A
C
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B
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g
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4 Vacancies
Appointments by:
Council-at-large
Last Updated 02-14-2023 ATTACHMENT 3
City of Solana Beach
Citizen Commission Applicants
Deadline – February 14, 2023 by 5:30 p.m.
LIST OF APPLICANTS
Applicants
Application Complete Application
Received
Last Name First Name
Carlson Daniella Yes 01/27/2023
Cypherd Vicki Yes 01/31/2023
Day Debbie Yes 02/14/2023
Grischy Jeanie Yes 01/12/2023
Linnik Matt Yes 01/17/2023
Marucheau Liz Yes 01/14/2023
Noroozi H. Shane Yes 01/17/2023
Shilling Halle Yes 12/14/2022
Shulkin Sarah Yes 01/17/2023
Sweet Deborah Yes 12/01/2022
ATTACHMENT 4
ATTACHMENT 5
Citizen Commission Applications
This attachment is on file at the City Clerk’s Office.
City of Solana Beach
635 S. Highway 101, Solana Beach, CA 92075
858-720-2400