Solana Beach City Council Regular Meeting Agenda June 28, 2023 Page 1 of 9 AGENDA
Joint REGULAR Meeting
Wednesday, June 28, 2023 * 6:00 p.m.
City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California ➢ City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. ➢ Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.
PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are scheduled for the 2nd and 4th Wednesdays and are broadcast live. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage.
Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s Department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.
PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.
And/Or
Verbal Comment Participation:
Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.
Public speakers have 3 minutes each to speak on each topic. Time may be donated by another individual
CITY OF SOLANA BEACH
SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
Solana Beach City Council Regular Meeting Agenda June 28, 2023 Page 2 of 9 who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.
SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.
As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.
CITY COUNCILMEMBERS
Lesa Heebner
Mayor
David A. Zito
Deputy Mayor / Councilmember District 1
Jewel Edson
Councilmember District 3
Kristi Becker
Councilmember District 2
Jill MacDonald
Councilmember District 4
Gregory Wade
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:
Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item. Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.
READING OF ORDINANCES AND RESOLUTIONS:
Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.
CALL TO ORDER AND ROLL CALL:
CLOSED SESSION REPORT:
FLAG SALUTE:
APPROVAL OF AGENDA:
PROCLAMATIONS/CERTIFICATES: Ceremonial
None at the posting of this agenda
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction.
None at the posting of this agenda
Solana Beach City Council Regular Meeting Agenda June 28, 2023 Page 3 of 9 ORAL COMMUNICATIONS:
Comments relating to items on this evening’s agenda are taken at the time the items are heard. This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.
COUNCIL COMMUNITY ANNOUNCEMENTS / COMMENTARY:
An opportunity for City Council to make brief announcements or report on their activities. These items are not agendized for official City business with no action or substantive discussion.
A. CONSENT CALENDAR: (Action Items) (A.1. - A.9.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.
All speakers should refer to the public comment section at the beginning of the agenda for details.
Please be aware of the timer light on the Council Dais.
A.1. Register Of Demands. (File 0300-30)
Recommendation: That the City Council
1. Ratify the list of demands for May 27, 2023 – June 09, 2023.
Item A.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.2. General Fund Adopted Budget for Fiscal Year 2022/2023 Changes. (File 0330-30) Recommendation: That the City Council
1. Receive the report listing changes made to the Fiscal Year 2022/2023 General Fund Adopted Budget.
Item A.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Solana Beach City Council Regular Meeting Agenda June 28, 2023 Page 4 of 9 A.3. Appropriations Limit - Fiscal Year (FY) 2023/24. (File 0330-60) Recommendation: That the City Council
1. Adopt Resolution 2023-073 establishing the FY 2023/24 Appropriations Limit in accordance with Article XIIIB of the California Constitution and Government Code Section 7910 and choosing the County of San Diego’s change in population growth to calculate the Appropriations Limit.
Item A.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.4. Annual Fire Inspection Compliance. (File 0260-20)
Recommendation: That the City Council
1. Adopt Resolution 2023-087 accepting a report on the status of all state-mandated annual fire inspections in the City of Solana Beach in conjunction with SB 1205 and California Health and Safety Code Section 13146.4.
Item A.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.5. Fiscal Year 2023/2024 Work Plan Adoption. (File 0410-08) Recommendation: That the City Council
1. Consider and adopt the final Fiscal Year 2023/2024 Work Plan.
Item A.5. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.6. 2023 Street Maintenance and Repairs Project. (File 0820-35) Recommendation: That the City Council
1. Adopt Resolution 2023-085:
a. Awarding a construction contract to Quality Construction & Engineering in the amount of $1,088,838.40, for the 2023 Street Maintenance & Repairs Project, Bid 2023-07.
b. Approving an amount of $86,161.60 for construction contingency. c. Authorizing the City Manager to execute the construction contract on behalf of the City.
d. Authorizing the City Manager to approve cumulative change orders up to the amount of the construction contingency.
e. Authorizing the appropriation of $110,000 from the Road Repair and Accountability Act (SB1) account to the Annual Pavement Management Project. f. Authorizing the City Treasurer to amend the FY 2022/23 Adopted Budget accordingly.
Item A.6. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Solana Beach City Council Regular Meeting Agenda June 28, 2023 Page 5 of 9 A.7. Heating, Ventilation, and Air Conditioning (HVAC) Central Control System & HVAC Rooftop Units Project. (File 0700-25)
Recommendation: That the City Council
1. Adopt Resolution 2023-086:
a. Authorizing the City Council to accept, as complete, the HVAC Control System & HVAC Rooftop units Replacement Project, Bid No. 2022-05, performed by Seaside Heating and Air.
b. Authorizing the City Clerk to file a Notice of Completion.
Item A.7. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.8. Fiscal Year 2021/22 Street Maintenance and Repair Project. (File 0820-35) Recommendation: That the City Council
1. Adopt Resolution 2023-084:
a. Authorizing the City Manager to execute a final change order in the amount of $179,265 for a final contract amount of $878,329.
b. Authorizing the City Council to accept, as complete, the FY 21-22 Street Maintenance & Repair Project, Bid No. 2022-01, performed by PAL General Engineering.
c. Authorizing the City Clerk to file a Notice of Completion. d. Appropriating $6,715 to the FY 2021/22 Annual Pavement Management Project from the Sanitation Fund.
e. Appropriating $168,114 to the FY 2021/22 Annual Pavement Management Project from the General Fund.
f. Authorizing the City Treasurer to amend the FY 2022/23 Adopted Budget accordingly.
Item A.8. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.9. Fire Apparatus Maintenance and Repair Services. (File 0260-40) Recommendation: That the City Council
1. Adopt Resolution 2023-088:
a. Authorizing an increase to the PSA with North County Emergency Vehicle Services for an amount not to exceed $70,000 for FY 2022/23. b. Authorizing an increase to the four (4) potential extensions of the PSA with North County Emergency Vehicle Services to an amount not to exceed $85,000 per year.
c. Authorizing the first-time extension for Fiscal Year 2023-2024. d. Authorizing the City Manager to execute the First Amendment and subsequent time extensions to the agreement with North County Emergency Vehicle Services.
Item A.9. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Solana Beach City Council Regular Meeting Agenda June 28, 2023 Page 6 of 9 C. STAFF REPORTS: (C.1.)
Submit speaker slips to the City Clerk.
All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.
C.1. Community Grant Program Awards – Fiscal Year (FY) 2023/24. (File 0330-25) Recommendation: That the City Council
1. Select the FY 2023/24 Community Grant Program recipients and identify an award amount to each recipient.
2. Adopt Resolution 2023-091 ratifying and authorizing the funding for the selected community grant applicants for financial assistance under the FY 2023/24 Community Grant Program.
Item C.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
B. PUBLIC HEARINGS: (B.1. – B.4.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC
2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.
B.1. Public Hearing: Solid Waste and Recycling Rate Increase for EDCO Waste and Recycling Services. (File 1030-15)
Recommendation: That the City Council
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Report Written Protests Received, Receive Public Testimony, and Close the Public Hearing.
2. Following the Public Hearing, consider adoption of Resolution 2023-092 approving EDCO’s rate review request increasing solid waste, recycling and organics rates for Fiscal Year 2023/24 in accordance with the Franchise Agreement.
Item B.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
B.2. This item has been left blank.
Solana Beach City Council Regular Meeting Agenda June 28, 2023 Page 7 of 9 B.3. Public Hearing: 107 S. Cedros Ave., Applicant: C2 Building Group, Case: DRP22- 015, SDP22-013. (File 0600-40)
The proposed project meets the minimum objective requirements under the SBMC, is consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP and SDP.
Therefore, Staff recommends that the City Council:
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15301 of the State CEQA Guidelines; and
3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2023-082 conditionally approving a DRP, SDP, and comprehensive sign plan amendment for exterior improvements to an existing two-story commercial building at 107 South Cedros Avenue, Solana Beach.
Item B.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
B.4. Fiscal Years 2023/24 and 2024/25 Budget Adoption. (File 0330-30) Recommendation: That the City Council
1. Conduct the Public Hearing: Open Public Hearing, Report Council Disclosures, Receive Public Testimony, Close the Public Hearing.
2. Adopt Resolution 2023-089 approving the Fiscal Year 2023/24 and Fiscal Year 2024/25 Budget.
Item B.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
C. STAFF REPORTS: (C.2.)
Submit speaker slips to the City Clerk.
All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.
C.2. 437 Marview Drive, Applicants: Bertolino, DRP21-009 – Deferred Landscape Plan (File 0600-40)
The revised Conceptual Landscape Plan meets the minimum objective requirements under the SBMC, Chapter 17.56 and may be found to be acceptable by the City Council. Therefore, Staff recommends that the City Council:
1. Consider approval of the revised conceptual landscape plan and find that City Council Condition D.II. of Resolution 2023-006 has been satisfied for the associated DRP/SDP at 437 Marview Drive, Solana Beach.
Item C.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Solana Beach City Council Regular Meeting Agenda June 28, 2023 Page 8 of 9 WORK PLAN COMMENTS:
Adopted June 22, 2022
COMPENSATION & REIMBURSEMENT DISCLOSURE:
GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.
COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, Alternate-Becker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Becker
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson
CITIZEN COMMISSION(S)
a. Climate Action Commission – Zito, Becker
ADJOURN:
Next Regularly Scheduled Meeting is July 12, 2023
Always refer to the City’s website Event Calendar for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400
Solana Beach City Council Regular Meeting Agenda June 28, 2023 Page 9 of 9
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the June 28, 2023 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on June 21, 2023 at 2:00 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., June 28, 2023, in the Council Chambers, at City Hall, 635 S. Highway 101, Solana Beach, California.
Angela Ivey, City Clerk
City of Solana Beach, CA
UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:
Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates. o Budget & Finance Commission
o Climate Action Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission
}
CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.1.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: Finance
SUBJECT: Register of Demands
BACKGROUND:
Section 3.04.020 of the Solana Beach Municipal Code requires that the City Council ratify a register of demands which represents all financial demands made upon the City for the applicable period.
DISCUSSION:
Staff certifies that the register of demands has been reviewed for accuracy, that funds are available to pay the above demands, and that the demands comply with the adopted budget.
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA.
FISCAL IMPACT:
The register of demands for May 27, 2023 through June 9, 2023 reflects total expenditures of $678,417.74 from various City sources.
WORK PLAN:
N/A
Register of Demands: 05/27/2023 through 06/09/2023
Check Register - Disbursement Fund (Attachment 1) $ 425,523.57 Net Payroll Retiree Health June 7, 2023 3,547.00
Net Payroll Council June 8, 2023 5,153.40
Net Payroll Staff N25 June 9, 2023 244,193.77
TOTAL $ 678,417.74
June 28, 2023
Register of Demands
OPTIONS:
• Ratify the register of demands.
• Do not ratify and provide direction.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council ratify the above register of demands.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
________________________
Gregory Wade, City Manager
Attachments:
1. Check Register – Disbursement Fund
Page: 1 of 7
City of Solana Beach
Register of Demands
5/27/2023 - 6/9/2023
Department
Vendor Description Date
Check/EFT
Number Amount
100 - GENERAL FUND
MISSION SQUARE PLAN 302817 Payroll Run 2 - Warrant NC12 06/08/2023 9000829 $4,780.43 MISSION SQUARE PLAN 302817 Payroll Run 1 - Warrant N25 06/08/2023 9000829 $16,527.85 SOLANA BEACH FIREFIGHTERS ASSOC Payroll Run 1 - Warrant N25 06/08/2023 9000834 $850.00 PRE-PAID LEGAL SERVICES, INC MAY 23-PPD LEGAL 06/01/2023 103863 $25.90 AFLAC MAY 23 06/01/2023 103846 $789.70
SUN LIFE FINANCIAL JUNE 23 LIFE & ADD INS 06/08/2023 9000836 $1,424.62 SUN LIFE FINANCIAL JUNE 23 SUPP LIFE INS 06/08/2023 9000836 $341.20 SUN LIFE FINANCIAL JUNE 23 LTD 06/08/2023 9000836 $1,729.76 CALPERS N24 PERS 05/26/23 PD (06/06/23 PERS) 06/06/2023 9052623 $53,914.79 STERLING HEALTH SERVICES, INC. N24 FSA/DCA CONTRIBUTIONS 06/01/2023 9000823 $819.68 STERLING HEALTH SERVICES, INC. N24 FSA/DCA CONTRIBUTIONS 06/01/2023 9000823 $1,442.97 SELF INSURED SERVICES COMPANY JUN 23-DENTAL 06/01/2023 9000817 $2,986.90 INSTATAX N24 TAX INPUT 05/31/2023 990120248 $37,955.65
INSTATAX N24 TAX INPUT 05/31/2023 990120248 $1,826.56
INSTATAX N24 TAX INPUT 05/31/2023 990120248 $8,486.34
INSTATAX N24 TAX INPUT 05/31/2023 990120248 $14,425.84
INSTATAX N24 TAX INPUT 05/31/2023 990120248 $2,271.59
FIDELITY SECURITY LIFE INSURANCE COMPANY JUN 23-VISION 06/01/2023 103857 $614.96 CHRISTOPHER R BERRY RFND-FIRE FEE-BC-011568 06/01/2023 103852 $109.00 TOTAL GENERAL FUND $151,323.74
1005100 - CITY COUNCIL
US BANK CLOSED SESSION 06/01/2023 103850 $218.13
TOTAL CITY COUNCIL $218.13
1005150 - CITY CLERK
US BANK CITY CLERKS ASSOC MEMEBERSHIP 06/01/2023 103850 $200.00 US BANK COUNCIL TRANSCRIPTS 06/01/2023 103850 $74.25
US BANK CHAMBERS WATER DISPENSER 06/01/2023 103850 $96.96 US BANK CREDIT CABLE CLIPS 06/01/2023 103850 ($4.28)
US BANK CREDIT DESKTOP VACUUM 06/01/2023 103850 ($13.99) US BANK COUNCIL PHOTO APPOINTMENT 06/01/2023 103850 $449.00 US BANK DROPBOX 06/01/2023 103850 $119.88
US BANK INTERNALTIONAL INST OF MUNI CLRKS 06/01/2023 103850 $210.00 US BANK MONITOR MEMO BOARD 06/01/2023 103850 $11.84
US BANK MOVER DOLLY 06/01/2023 103850 $68.94
CORODATA RECORDS MANAGEMENT, INC APR 23-STORAGE 06/01/2023 103854 $949.21 TOTAL CITY CLERK $2,161.81
1005200 - CITY MANAGER
US BANK LA TIMES SUBSCRIPTION 06/01/2023 103850 $51.87
US BANK AGE FRIENDLY ACTION PLAN 06/01/2023 103850 $327.83 EMANUELS JONES AND ASSOCIATES JAN-JUN 23-CONSULTING SERVICES 06/08/2023 103885 $2,600.00 TOTAL CITY MANAGER $2,979.70
1005250 - LEGAL SERVICES
Page: 2 of 7
PILLSBURY WINTHROP SHAW PITTMAN LLP APR 23-PROF SVC - FIRE RETIREE HEALTH 06/08/2023 103891 $0.00 PILLSBURY WINTHROP SHAW PITTMAN LLP APR 23-PROF SVC - FIRE RETIREE HEALTH 06/08/2023 103891 $5,025.00 TOTAL LEGAL SERVICES $5,025.00
1005300 - FINANCE
STAPLES CONTRACT & COMMERCIAL PLANNER/COPY PAPER 06/01/2023 103868 $25.87 STAPLES CONTRACT & COMMERCIAL TONER 06/01/2023 103868 $274.04 STAPLES CONTRACT & COMMERCIAL PRINTER DRUM 06/01/2023 103868 $115.81 UT SAN DIEGO - NRTH COUNTY NOTICE-FIRE BENEFIT FEE 23/24 06/01/2023 103871 $265.24 UT SAN DIEGO - NRTH COUNTY NOTICE-DISTRICT FEE 23/24 06/01/2023 103871 $265.24 STATE CONTROLLER'S OFFICE FTB OFFSET FEES 06/01/2023 103869 $58.33 KFORCE INC. 05/18/23-TEMP SERVICES-FIN 06/01/2023 9000821 $1,280.00 KFORCE INC. 05/25/23-TEMP SERVICES 06/08/2023 9000830 $1,430.00 TOTAL FINANCE $3,714.53
1005350 - SUPPORT SERVICES
STAPLES CONTRACT & COMMERCIAL PLANNER/COPY PAPER 06/01/2023 103868 $136.57 TOTAL SUPPORT SERVICES $136.57
1005400 - HUMAN RESOURCES
US BANK PANEL FOOD 06/01/2023 103850 $20.09
ALTA LANGUAGE SERVICES, INC LANGUAGE TEST 06/08/2023 9000825 $68.00 TOTAL HUMAN RESOURCES $88.09
1005450 - INFORMATION SERVICES
CDW GOVERNMENT INC ADO ACRO PRO 06/01/2023 9000819 $68.21 US BANK LC ATT 06/01/2023 103850 $64.20
US BANK LC ATT 06/01/2023 103850 $64.20
US BANK MM-E-WASTE DISPOSAL 06/01/2023 103850 $622.35
AT&T CALNET 3 9391053641 - 03/24/23-04/23/23 06/08/2023 103879 $154.88 AT&T CALNET 3 9391012282 - 03/24/23-04/23/23 06/08/2023 103879 $25.49 AT&T CALNET 3 9391012278 - 02/24/23-03/23/23 06/08/2023 103879 $3,435.64 AT&T CALNET 3 9391012278 - 03/24/23-04/23/23 06/08/2023 103879 $3,276.47 AMAZON.COM SALES, INC WEBCAMS 06/01/2023 103847 $206.85 AMAZON.COM SALES, INC SURGE PROTECTOR 06/01/2023 103847 $21.26 AMAZON.COM SALES, INC WRLSS BRDG MOUNT/WRLESS BRDG GIGABIT WIFI 06/01/2023 103847 $250.24 TOTAL INFORMATION SERVICES $8,189.79
1005550 - PLANNING
US BANK AICP/APA MEMBERSHIP 06/01/2023 103850 $788.00
TOTAL PLANNING $788.00
1005590 - CODE ENFORCEMENT
US BANK TRACT MAP 06/01/2023 103850 $0.46
TOTAL CODE ENFORCEMENT $0.46
1006120 - FIRE DEPARTMENT
US BANK PULLEYS 06/01/2023 103850 $269.38
US BANK PINNING CERAMONY SUPPLIES 06/01/2023 103850 $66.36 US BANK ESSENTIALS OF FIRE 7TH ED 06/01/2023 103850 $91.60 US BANK EMT RENEWAL 06/01/2023 103850 $165.50
US BANK STOCK TANK/THERMOMETER 06/01/2023 103850 $226.72 US BANK HOSE CLAMPS 06/01/2023 103850 $134.24
US BANK CSA.17 EMS RUN FORMS 06/01/2023 103850 $324.76
US BANK FIREHOUSE SUPPLIES 06/01/2023 103850 $641.20
US BANK FIREHOUSE OFFICE SUPPLIES 06/01/2023 103850 $195.05 NORTH COUNTY EVS, INC 2005 PIERCE DASH-NCEVS APPARATUS REPAIR 06/08/2023 103890 $8,834.06 Page: 3 of 7
RYAN PESTER RFND-MED UNIT LEADER 06/01/2023 103865 $300.00 WEX BANK APR 23-FUEL 06/01/2023 103874 $1,812.67
WEX BANK APR 23-CR TAX 06/01/2023 103874 ($81.92)
L. N. CURTIS & SONS INC HARNESS/EXTINGUISHER 06/01/2023 103859 $433.26 AFECO INC REPAIR/CLEANING 06/01/2023 103867 $59.00
TOTAL FIRE DEPARTMENT $13,471.88
1006130 - ANIMAL CONTROL
HABITAT PROTECTION, INC MAY 23- DEAD ANIMAL REMOVAL 06/01/2023 9000820 $300.00 HABITAT PROTECTION, INC MAY 23-DEAD ANIMAL REMOVAL 06/01/2023 9000820 $50.00 TOTAL ANIMAL CONTROL $350.00
1006170 - MARINE SAFETY
US BANK WINDOW CLEANING 06/01/2023 103850 $63.63
US BANK VEHICLE NUMBERING 06/01/2023 103850 $6.10
US BANK STORAGE CONTAINERS/SAW BLADES 06/01/2023 103850 $109.78 AMIGO CUSTOM SCREENPRINTS SHIRTS/POLOS 06/01/2023 103848 $1,321.60 AT&T CALNET 3 9391012281-04/25/23-05/24/23 06/08/2023 103879 $82.26 AT&T CALNET 3 9391053651 - 04/24/23-05/24/23 06/08/2023 103879 $269.59 BILL SMITH FOREIGN CAR SERVICE INC BRAKE PAD SETS/BRAKE DISCS/LABOR 06/08/2023 103880 $1,112.84 KAENON, LLC SUNGLASSES 06/01/2023 103858 $141.57
TOTAL MARINE SAFETY $3,107.37
1006510 - ENGINEERING
VERIZON WIRELESS-SD 362455526-04/02/23-05/01/23 06/01/2023 103873 $52.16 BUSINESS PRINTING COMPANY INC BUSINESS CARDS 06/08/2023 103881 $221.12 TOTAL ENGINEERING $273.28
1006520 - ENVIRONMENTAL SERVICES
MISSION LINEN & UNIFORM INC LAUNDRY-PW 06/01/2023 103861 $14.99 MISSION LINEN & UNIFORM INC LAUNDRY-PW 06/01/2023 103861 $14.97 MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 06/08/2023 103889 $14.99 MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 06/08/2023 103889 $14.97 US BANK PRIME SUBSCRIPTION 06/01/2023 103850 $151.16
US BANK RD BASE/MSTR LOCK/HND SOAP 06/01/2023 103850 $355.03 VERIZON WIRELESS-SD 362455526-04/02/23-05/01/23 06/01/2023 103873 $52.16 DOG WASTE DEPOT DOG WASTE BAGS 06/01/2023 103856 $2,405.52 IDRAINS LLC H-STORMDRAIN MAINT 06/01/2023 103845 $1,700.00 IDRAINS LLC P-SEWER-STORMDRAIN 06/08/2023 103878 $550.00 IDRAINS LLC H-SEWER-STORMDRAIN MAINT 06/08/2023 103878 $1,700.00 IDRAINS LLC K-SEWER-STORMDRAIN MAINT 06/08/2023 103878 $1,700.00 TOTAL ENVIRONMENTAL SERVICES $8,673.79
1006530 - STREET MAINTENANCE
MISSION LINEN & UNIFORM INC LAUNDRY-PW 06/01/2023 103861 $25.68 MISSION LINEN & UNIFORM INC LAUNDRY-PW 06/01/2023 103861 $25.69 MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 06/08/2023 103889 $25.68 MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 06/08/2023 103889 $25.69 DIXIELINE LUMBER CO INC KEY BLANK/SAND BAG FILL 06/08/2023 103884 $65.12 DIXIELINE LUMBER CO INC GLOVES/PLIERS/RUSTOLEUM 06/08/2023 103884 $59.12 DIXIELINE LUMBER CO INC BATTERIES/EPOXY/GLOVES 06/08/2023 103884 $343.23 DIXIELINE LUMBER CO INC SAND BAG/PALLET DEPOSIT 06/08/2023 103884 $325.65 DIXIELINE LUMBER CO INC RUSTOLEUM SPRAY 06/01/2023 103855 $9.02 DIXIELINE LUMBER CO INC HAMMER/CHISEL/RAZOR 06/01/2023 103855 $45.15 DIXIELINE LUMBER CO INC HEX WASHER SCREWS/NUTS/MULCH 06/01/2023 103855 $25.55 US BANK PAINT 06/01/2023 103850 $217.00
Page: 4 of 7
US BANK DECOMPOSED GRANITE 06/01/2023 103850 $224.01
VERIZON WIRELESS-SD 362455526-04/02/23-05/01/23 06/01/2023 103873 $52.16 NISSHO OF CALIFORNIA APR 23-CITY-WIDE LANDSCAPE MAINT 06/08/2023 9000831 $3,172.51 LUDWIG MASONRY REPAIR/DEL MAR SHORES PARKING LOT 06/01/2023 103860 $2,490.00 WEST COAST ARBORISTS, INC. APR 23- TREE MAINTENANCE SERVICES 06/08/2023 103898 $755.25 WEST COAST ARBORISTS, INC. MAY 23-TREE MAINTENANCE SERVICES 06/08/2023 103898 $1,057.35 TOTAL STREET MAINTENANCE $8,943.86
1006540 - TRAFFIC SAFETY
REDFLEX TRAFFIC SYSTEMS, INC MAY 23- RED LIGHT CAMERA ENFORCEM 06/08/2023 9000832 $7,694.85 VERIZON WIRELESS-SD 362455526-04/02/23-05/01/23 06/01/2023 103873 $37.26 TRAFFIC SUPPLY, INC BARRICADES 06/01/2023 9000824 $77.28 AT&T CALNET 3 9391012279 - 03/24/23-04/23/23 06/08/2023 103879 $55.18 AT&T CALNET 3 9391012279 - 04/24/23-05/23/23 06/08/2023 103879 $57.68 STC TRAFFIC, INC APR 23- ON-CALL TRAFFIC CONSULTING 06/08/2023 9000835 $2,000.00 TOTAL TRAFFIC SAFETY $9,922.25
1006560 - PARK MAINTENANCE
MISSION LINEN & UNIFORM INC LAUNDRY-PW 06/01/2023 103861 $18.19 MISSION LINEN & UNIFORM INC LAUNDRY-PW 06/01/2023 103861 $18.19 MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 06/08/2023 103889 $18.19 MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 06/08/2023 103889 $18.19 RANCHO SANTA FE SECURITY SYS INC JUN 23-SCRTY PTRL, RSTRM LKUP, ALRM MNTRNG 06/01/2023 103864 $331.20 DIXIELINE LUMBER CO INC BOLTS/ANCHORS 06/01/2023 103855 $5.81 DIXIELINE LUMBER CO INC THREADED CAP 06/01/2023 103855 $4.65 DIXIELINE LUMBER CO INC DRYWALL/CAUTION TAPE/BENDER BOARD 06/08/2023 103884 $290.13 DIXIELINE LUMBER CO INC FLOOR STRAINER/VALVE BOX/COUPLING/NIPPLE 06/08/2023 103884 $51.20 DIXIELINE LUMBER CO INC BIT TIP HOLDER/ANGLE BRUSHS 06/08/2023 103884 $17.88 VERIZON WIRELESS-SD 362455526-04/02/23-05/01/23 06/01/2023 103873 $74.52 NISSHO OF CALIFORNIA FY23 CITY-WIDE LANDSCAPE MAINTENANCE SERVICES 06/01/2023 9000822 $247.13 NISSHO OF CALIFORNIA FY23 CITY-WIDE LANDSCAPE MAINTENANCE SERVICES 06/01/2023 9000822 $390.00 NISSHO OF CALIFORNIA APR 23-CITY-WIDE LANDSCAPE MAINT 06/08/2023 9000831 $28,668.68 JOSE GARCIA MILEAGE-05/27/23-05/29/23 06/08/2023 103888 $157.20 THE HOME DEPOT PRO CLOROX/LINERS 06/01/2023 103870 $640.33 TOTAL PARK MAINTENANCE $30,951.49
1006570 - PUBLIC FACILITIES
SEASIDE HEATING & AIR CONDITIONING FY23 HVAC SERVICES AT CITY FACILITIES-MS 06/08/2023 103894 $120.00 SEASIDE HEATING & AIR CONDITIONING FY23 HVAC SERVICES AT CITY FACILITIES-FS 06/08/2023 103894 $955.00 DIXIELINE LUMBER CO INC GLUE 06/01/2023 103855 $14.12
DIXIELINE LUMBER CO INC SCREWDRIVER SET/GLOVES 06/01/2023 103855 $43.03 DIXIELINE LUMBER CO INC GLOVES/SWITCH PLATE/SENSOR/SWITCH 06/01/2023 103855 $32.83 DIXIELINE LUMBER CO INC SCREWS/GLOVES/BOLTS 06/01/2023 103855 $24.21 DIXIELINE LUMBER CO INC HAMMER/KNEE PADS 06/08/2023 103884 $132.64 DIXIELINE LUMBER CO INC TAPE/URINAL REBUILD KIT 06/08/2023 103884 $86.75 DIXIELINE LUMBER CO INC CLOSET REBUILD KIT/BREAKER KIT 06/08/2023 103884 $84.63 US BANK FCP/FH WINDOW TINT/PAINT 06/01/2023 103850 $950.58 US BANK EMPLOYEE ONLY SIGN 06/01/2023 103850 $33.38
24 HOUR ELEVATOR, INC MAY 23- ELEVATOR MAINT/REPAIR 06/01/2023 103844 $185.22 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-PW 06/01/2023 103853 $54.95 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-PW 06/01/2023 103853 $90.23 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-CH 06/01/2023 103853 $267.84 CINTAS CORPORATION NO. 2 FIRSTAID SUPPLIES-CH 06/08/2023 103883 $221.28 HABITAT PROTECTION, INC MAY 23- PEST/RODENT CONTROL-FC 06/08/2023 9000828 $39.00 Page: 5 of 7
HABITAT PROTECTION, INC MAY 23- PEST/RODENT CONTROL-PW 06/08/2023 9000828 $64.00 HABITAT PROTECTION, INC MAY 23- PEST/RODENT CONTROL-FS 06/08/2023 9000828 $38.00 HABITAT PROTECTION, INC MAY 23- PEST/RODENT CONTROL-FCCC 06/08/2023 9000828 $64.00 HABITAT PROTECTION, INC MAY 23- PEST/RODENT CONTROL-MS 06/08/2023 9000828 $64.00 HABITAT PROTECTION, INC MAY 23- PEST/RODENT CONTROL-LC 06/08/2023 9000828 $64.00 HABITAT PROTECTION, INC MAY 23 PEST/RODENT CONTROL-CH 06/08/2023 9000828 $81.00 STANDARD PLUMBING SUPPLY COMPANY FLUSH VALVE/TAPE 06/08/2023 103895 $356.73 CALIFORNIA OFFICE CLEANING, INC APR 23-JANITORIAL/CUSTODIAL SVC 06/01/2023 103851 $8,310.00 SYMONS FIRE PROTECTION QTR 2 23- FIRE SUPRESSION EQUIPMENT SERVICES 06/08/2023 103896 $1,110.00 JT LEWIS INC. FY23 DOOR MAINT/REPAIRS-FS 06/01/2023 103862 $1,225.36 JT LEWIS INC. FY23 DOOR MAINT/REPAIRS-FS 06/01/2023 103862 $2,400.00 JT LEWIS INC. FY23 DOOR MAINT/REPAIRS-PW 06/01/2023 103862 $2,000.00 JT LEWIS INC. FY23 DOOR MAINT/REPAIRS-CH 06/01/2023 103862 $1,500.00 TOTAL PUBLIC FACILITIES $20,612.78
1007110 - GF-RECREATION
US BANK PROFESSIONAL ORG ANNUAL DUES 06/01/2023 103850 $170.00 US BANK NEW CANOPY FRAME 06/01/2023 103850 $375.35
EMBROIDERY IMAGE STAFF UNIFORMS 06/08/2023 103886 $425.15 TOTAL GF-RECREATION $970.50
1255465 - WORKERS COMPENSATION
PINNACOL ASSURANCE FY 23-WORKERS COMP INS-CO 06/08/2023 103892 $521.00 TOTAL WORKERS COMPENSATION $521.00
1355450 - ASSET REPLACEMENT-INFO SYS
US BANK LAPTOP 06/01/2023 103850 $1,691.62
TOTAL ASSET REPLACEMENT-INFO SYS $1,691.62
2037510 - HIGHWAY 101 LANDSC #33
NISSHO OF CALIFORNIA APR 23-CITY-WIDE LANDSCAPE MAINT 06/08/2023 9000831 $7,049.10 TOTAL HIGHWAY 101 LANDSC #33 $7,049.10
2047520 - MID 9C SANTA FE HILLS
SANTA FE HILLS HOA APR 23- SANTA FE HILLS HOA 06/08/2023 9000833 $28,750.00 SANTA FE HILLS HOA MAY 23- SANTA FE HILLS HOA 06/08/2023 9000833 $12,500.00 TOTAL MID 9C SANTA FE HILLS $41,250.00
2057530 - MID 9E ISLA VERDE
ISLA VERDE HOA APR 23- ISLE VERDE HOA 06/08/2023 103887 $433.33 ISLA VERDE HOA MAY 23- ISLE VERDE HOA 06/08/2023 103887 $433.33 TOTAL MID 9E ISLA VERDE $866.66
2077550 - MID 9H SAN ELIJO #2
SAN ELIJO HILLS II HOA APR 23- HOA PAYMENT 06/08/2023 103893 $6,550.00 SAN ELIJO HILLS II HOA MAY 23- HOA PAYMENT 06/08/2023 103893 $6,550.00 TOTAL MID 9H SAN ELIJO #2 $13,100.00
2087580 - COASTAL RAIL TRAIL MAINT
CONSOLIDATED ELECTRICAL DIST INC RECT BLANK COVER/COLLAPSIBLE METAL WP CVR 06/08/2023 9000826 $39.52 NISSHO OF CALIFORNIA APR 23-CITY-WIDE LANDSCAPE MAINT 06/08/2023 9000831 $20,108.47 TOTAL COASTAL RAIL TRAIL MAINT $20,147.99
2117600 - STREET LIGHTING DISTRICT
VERIZON WIRELESS-SD 362455526-04/02/23-05/01/23 06/01/2023 103873 $14.90 TOTAL STREET LIGHTING DISTRICT $14.90
2505570 - COASTAL BUSINESS/VISITORS
US BANK POPCORN FOR EGG HUNT 06/01/2023 103850 $375.74
US BANK REFRESHMENTS FOR EGG HUNT 06/01/2023 103850 $430.72 Page: 6 of 7
US BANK TOYS FOR EGG HUNT 06/01/2023 103850 $242.22
US BANK TOYS FOR EGG HUNT 06/01/2023 103850 $217.21
US BANK EGG HUNT SUPPLIES 06/01/2023 103850 $42.94
TOTAL COASTAL BUSINESS/VISITORS $1,308.83
2556180 - CAMP PROGRAMS
US BANK JG PATCHES 06/01/2023 103850 $201.00
US BANK APPOINTMENT SCHEDULING 06/01/2023 103850 $10.00 US BANK JG SWIM TEST SUPPLIES 06/01/2023 103850 $57.30
US BANK JG OFFICE SUPPLIES 06/01/2023 103850 $42.39
BERT'S OFFICE TRAILERS TRAILER-MS 06/01/2023 103849 $1,755.57 TOTAL CAMP PROGRAMS $2,066.26
2706120 - PUBLIC SAFETY- FIRE
US BANK CSA.17 EMS FORMS 06/01/2023 103850 $222.23
TOTAL PUBLIC SAFETY- FIRE $222.23
2706170 - PUBLIC SAFETY- MARINE SAFETY
US BANK CSA.17 MEDICAL SUPPLIES 06/01/2023 103850 $292.05 TOTAL PUBLIC SAFETY- MARINE SAFETY $292.05
4506190 - SAND REPLNSHMNT/RETENTION
CALIFORNIA STATE LANDS COMMISSION RA2022207 SCOUP APPLICATION-BEACH
NOURISHMENT-FC
06/08/2023 103882 $5,025.00
CALIFORNIA STATE LANDS COMMISSION RA2022207-BEACH NOURISHMENT-FC 06/06/2023 103877 $5,025.00 TOTAL SAND REPLNSHMNT/RETENTION $10,050.00
4596510 - MISC.CAPITALPROJECTS-ENG
SEASIDE HEATING & AIR CONDITIONING 9407.23 CITY HALL CENTRAL CONTROL SYS
REPLACMENT
06/08/2023 103894 $14,400.00
US BANK FORKLIFT RENTAL 06/01/2023 103850 $1,078.65
UT SAN DIEGO - NRTH COUNTY INVITING BIDS: 2023-07 06/01/2023 103871 $381.08 VAN DYKE LANDSCAPE ARCHITECTS MAR 23-9441.06 FC PRK DSN 06/01/2023 103872 $2,250.00 VAN DYKE LANDSCAPE ARCHITECTS 9438.11 LC PRK DSN 06/01/2023 103872 $2,493.00 VAN DYKE LANDSCAPE ARCHITECTS APR 23-FCP TOT LOT CONSTRUCTION 06/08/2023 103897 $300.00 TOTAL MISC.CAPITALPROJECTS-ENG $20,902.73
5097700 - SANITATION
MISSION LINEN & UNIFORM INC LAUNDRY-PW 06/01/2023 103861 $10.70 MISSION LINEN & UNIFORM INC LAUNDRY-PW 06/01/2023 103861 $10.71 MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 06/08/2023 103889 $10.70 MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 06/08/2023 103889 $10.71 SHURLOCK FENCE COMPANY STEVENS CREEK MOUTH GATE 06/01/2023 103866 $4,485.00 VERIZON WIRELESS-SD 362455526-04/02/23-05/01/23 06/01/2023 103873 $14.90 AT&T CALNET 3 9391012277 - 04/24/23-05/23/23 06/08/2023 103879 $17.05 IDRAINS LLC SEWER-CLEANING 06/01/2023 103845 $525.00
IDRAINS LLC SEWER-CLEANING 06/01/2023 103845 $500.00
IDRAINS LLC J-SEWER CLEANING 06/01/2023 103845 $675.00
IDRAINS LLC SEWER DRAIN CLEANING 06/08/2023 103878 $525.00 IDRAINS LLC O-SEWER-STORMDRAIN MAINT 06/08/2023 103878 $2,680.00 IDRAINS LLC J-SEWER-STORMDRAIN CLEANING 06/08/2023 103878 $675.00 IDRAINS LLC APR 23-HOT SPOT CLEANING-10,267 06/08/2023 103878 $6,468.21 IDRAINS LLC N-SEWER-EMERGENCY CALL OUT 06/08/2023 103878 $1,800.00 IDRAINS LLC O-SEWER-STORMDRAIN MAINT 06/08/2023 103878 $1,340.00 IDRAINS LLC C-SEWER-STORMDRAIN MAINT-22,840 06/08/2023 103878 $14,389.20 TOTAL SANITATION $34,137.18
Page: 7 of 7
REPORT TOTAL: $425,523.57
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.2.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: Finance
SUBJECT: Report on Changes Made to the General Fund Adopted Budget for Fiscal Year 2022-23
BACKGROUND:
Staff provides a report at each Council meeting that lists changes made to the current Fiscal Year (FY) General Fund Adopted Budget. The information provided in this Staff Report lists the changes made through June 14, 2023.
DISCUSSION:
The following table reports the revenue, expenditures, and transfers for 1) the Adopted General Fund Budget approved by Council on June 23, 2021 (Resolution 2021-092) and 2) any resolutions passed by Council that amended the Adopted General Fund Budget.
Date Action Description Revenues Expenditures Transfers from GF Net Surplus 06/23/2021 Reso 2021-092 Adopted Budget 22,148,385 (20,867,260) (482,500) $ 798,625 07/14/2021 Reso 2021-097 MS MOU (11,570) 787,055
04/13/2022 Reso 2022-034 Keyser Marston (15,000) 772,055 06/08/2022 Reso 2022-041 On-Call Repair Svcs (30,000) 742,055 06/08/2022 Reso 2022-065 Janitorial (20,000) 722,055
06/22/2022 Reso 2022-082 FY23 Budget Update 1,965,100 (615,680) (1,423,000) 648,475 08/24/2022 Reso 2022-106 Lew Edwards Group (36,000) 612,475 09/14/2022 Reso 2022-102 SBFA MOU (182,000) 430,475
12/14/2022 Reso 2022-138 Pacific Ave Utility Underground - Pase 2 (42,000) 388,475 02/22/2023 Reso 2023-017 Yunex Traffic (45,000) 343,475 01/25/2023 Reso 2023-007 CIP - Roof Replacement FCCC and MS Cntr (120,000) 223,475 01/25/2023 Reso 2023-014 Emanuel Jones and Associates (150) 223,325 01/25/2023 Reso 2023-015 License Plate Recognition Cameras (46,064) 177,261 02/08/2023 Reso 2023-020 FC Tot Lot Construction (157,000) 20,261 02/22/2023 Reso 2023-022 Nissho Landscape Maint. Services (25,000) (4,739) 03/08/2023 Reso 2023-027 HDL Audit Services (25,000) (29,739) 03/08/2023 Reso 2023-028 USACE Construction Funding (313,556) (343,295) 03/22/2023 Reso 2023-023 FY23 Mid-Year Update 400,000 68,117 124,822 04/12/2023 Reso 2023-044 Principal Mgmt Analyst Position (20,000) 104,822 04/12/2023 Reso 2023-046 Building Permit Revenue and Services 220,000 (200,000) 124,822 05/10/2023 Reso 2023-059 Sewer & Storm Drain Rehab Project (89,802) 35,020
GENERAL FUND - ADOPTED BUDGET PLUS CHANGES
As of June 14, 2023
General Fund - Operations
June 28, 2023
General Fund Budget Changes - FY 2023
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA
FISCAL IMPACT:
N/A
WORK PLAN:
N/A
OPTIONS:
∙ Receive the report.
∙ Do not accept the report
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council receive the report listing changes made to the FY 2022-2023 General Fund Adopted Budget.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________________
Gregory Wade, City Manager
Date Action Description Revenues Expenditures Transfers from GF Net Surplus 03/22/2023 Reso 2023-023 FY23 Mid-Year Update 750,000 750,000 Date Action Description Revenues Expenditures Transfers from GF Net 12/09/2022 Reso 2022-123 FY22 Surplus - PARS Contribution (720,000) (720,000) 12/09/2022 Reso 2022-123 FY22 Surplus - Pavement Mgmt Prgm (150,000) (870,000) General Fund Unreserved Balance
General Fund - Measure S
CITY COUNCIL ACTION:
AGENDA ITEM # A.3.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: Finance
SUBJECT: City Council Consideration of Resolution 2023-073 Approving the Fiscal Year 2023/24 Appropriations Limit
BACKGROUND:
The Gann Initiative (Proposition 4) was passed in November 1979 by the voters of California, becoming a constitutional amendment. This amendment limited the annual growth of state and local government budgets. The amendment establishes FY 1978/79 as the base year and allows the base to increase in future years by the percentage of growth in population and by the increase in the Consumer Price Index or California Per Capita Personal Income (whichever is lower).
Proposition 4 does not limit all appropriations but does limit appropriations financed from "Proceeds of Taxes". "Proceeds of Taxes" include such revenues as property taxes, sales and use taxes, transient occupancy taxes, and most state subventions. Revenues from other sources such as fees, charges for services and federal grants are considered "NonProceeds of Taxes" and are not subject to the Appropriations Limit.
In order to deal with an increasing number of complaints about the restrictions of Proposition 4, and to increase the accountability of local government in adopting their limits, voters approved Proposition 111 in June 1990. Proposition 111 provided new adjustment formulas, which make the Appropriations Limit more responsive to local growth issues. Proposition 111 also requires an annual review of Appropriations Limit calculations.
The statutes regarding the adoption of the Appropriations Limit are contained in California Government Code Section 7910. The law calls for the adoption of the Appropriations Limit by resolution prior to the fiscal year (FY) in question. Following the passage of Proposition 111, the requirements for adopting the Appropriations Limit were changed requiring a recorded vote of the City Council as to which of the annual adjustment factors had been selected for the ensuing year.
FY 2023/24 Appropriations Limit
June 28, 2023
The adoption of the Appropriations Limit is done at a regular meeting or a noticed special meeting. There is no required public hearing or special public notice. Once the Appropriations Limit is adopted, the public has forty-five (45) days from the effective date of the resolution to initiate judicial action regarding the Appropriations Limit. The adoption of the Appropriations Limit, and any adjustments to it, are deemed to be legislative acts.
This is an important point in that the courts have determined that a future Legislature/Council may modify the acts of a prior legislative decision without violating Article XIIIB.
This item is before the City Council to consider Resolution 2023-073 (Attachment 1) approving the FY 2023/24 Appropriations Limit.
DISCUSSION:
The FY 2023/24 Appropriations Limit is established by adjusting the current Appropriations Limit for growth in changes in California’s per capita income and population for the City. Section 7901(b) of the Government Code allows a city to choose between the change in population of the city and the change in population of the County in adjusting the previous year’s Appropriations Limit. These figures are provided by the State of California Department of Finance (Attachment 3). Staff historically has used the change in the County of San Diego’s population, which decreased by -0.35%, rather than the change in the City’s population, which increased by 0.05%.
Section 7901(b) also dictates that the City must select its change in population pursuant to this section annually by a recorded vote of the governing body. Approval of Resolution 2023-073 by the City Council would establish that the City Council chooses to use the County of San Diego’s change in population for the calculation of the Appropriations Limit.
Staff has calculated the City’s Appropriations Limit for FY 2023/24 to be $47,468,157 (Attachment 2). Staff has included the following detail involved in calculating the Appropriations Limit: Schedule A – GANN Limit Calculation, Schedule B - Estimated Revenue and Resource Schedule, and Schedule C - Appropriations Subject to Limit.
Staff has also included the Annual Adjustment Factors for FY 2023/24 (Attachment 3).
This schedule lists the California change in per capita personal income, and the changes in both the City’s and County of San Diego’s population that were selected in calculating the Appropriations Limit.
CEQA COMPLIANCE STATEMENT:
Not a project under CEQA.
FISCAL IMPACT:
The FY 2023/24 Appropriations Limit is calculated to be $47,468,157. The amount of the appropriations (proceeds of taxes) that are subject to the limit is $20,277,127. This amount is $27,191,030 under the Appropriations Limit. If the actual receipts of the proceeds of taxes received in FY 2023/24 exceed the Appropriation Limits, then the excess receipts would FY 2023/24 Appropriations Limit
June 28, 2023
have to be refunded within the next two fiscal years, absent a voter approval to increase the limit.
WORK PLAN:
N/A
OPTIONS:
Approve Staff recommendation increasing the City’s Appropriations Limit for FY 2023/24.
Do not approve an increase to the City’s Appropriations Limit for FY 2023/24 and provide direction to Staff.
DEPARTMENT RECOMMENDATION:
Staff recommends the City Council adopt Resolution 2023-073 establishing the FY 2023/24 Appropriations Limit in accordance with Article XIIIB of the California Constitution and Government Code Section 7910 and choosing the County of San Diego’s change in population growth to calculate the Appropriations Limit.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2023-073
2. Gann Limit Calculation
3. Annual Adjustment Factors FY 2023/24
RESOLUTION 2023-073
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, ESTABLISHING THE FY
2023/24 APPROPRIATIONS LIMIT IN ACCORDANCE
WITH ARTICLE XIIIB OF THE CALIFORNIA
CONSTITUTION AND GOVERNMENT CODE SECTION
7910 AND CHOOSING THE COUNTY OF SAN DIEGO’S
CHANGE IN POPULATION GROWTH TO CALCULATE
THE APPROPRIATIONS LIMIT
WHEREAS, Article XIIIB of the California Constitution was amended June 5, 1990, by Proposition 111 to change the price and population factors that may be used by local jurisdictions in setting their appropriations limit; and WHEREAS, the appropriations limit may increase annually by a factor comprised of the change in population within the local jurisdiction or within the county in which it is located, combined with either the change in California Per Capita Personal Income or the change in the local assessment roll due to local non-residential construction; and WHEREAS, the FY 2023/24 Appropriations Limit for the City of Solana Beach shall be the FY 1987/88 Appropriations Limit adjusted from that year forward by the new growth factors stated in Proposition 111; and
WHEREAS, the City has been provided price and population data from the State Department of Finance; and
WHEREAS, the price factor changes resulting from the change in California Per Capita Income and the change in County population are the factors used for the City of Solana Beach in adjusting its Appropriations Limit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Solana Beach, California, does hereby resolve as follows:
1. That the foregoing recitations are true and correct.
2. That pursuant to the Government Code Section 7901(b), the City Council chooses to use the County of San Diego’s change in population, as provided by the Department of Finance of the State of California, in calculating the Appropriations Limit for the City of Solana Beach.
3. The Appropriations Limit for the City of Solana Beach for Fiscal Year 2023/24 shall be $47,468,157.
Resolution 2023-073
2023/24 Appropriations Limit
PASSED AND ADOPTED this 28th day of June 2023, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Appropriations Limit 2022/23 $ 45,609,804
Increase due to California Per Capita Income 4.44% 2,025,075 Subtotal 47,634,879
Increase due to County population growth -0.35% (166,722) Appropriations Limit 2023/24 $ 47,468,157
Note: The source of the California per capita income, as well as the change in population, is the State of California Department of Finance's "Price and Population Information" letter dated May 2023
Schedule A
Fiscal Year 2023/24
Gann Limit Calculation
Tax Non-Tax
Revenue/Resource Proceeds Proceeds Total
Property Taxes $ 9,898,000 $ 1,168,570 $ 11,066,570
Sales Tax 4,400,000 - 4,400,000
Other Taxes/Franchise Fees 3,769,218 762,981 4,532,199
Licenses & Permits - 614,750 614,750
Fines - 320,200 320,200
Use of Money/Property-Interest 109,909 503,553 613,462
Use of Money/Property-Rental - 75,575 75,575
Intergovernmental 2,100,000 1,519,509 3,619,509
Service Charges - 6,744,000 6,744,000
.
Other Revenue - 1,708,467 1,708,467
Proceeds from Long Term Debt - - -
Departmental Charges - 2,073,200 2,073,200
Transfers In - 633,730 633,730
$ 20,277,127 $ 16,124,535 $ 36,401,662
Schedule B
Estimated Revenue and Resources
Fiscal Year 2023/24
LINKED
Projected Revenues per Budget $ 36,401,662 Sch B
Less: Non-Tax Proceeds (16,124,535) Sch B
Projected Revenues from Proceeds of Taxes 20,277,127
Appropriations Limit Fiscal Year 2021/22 47,468,157 Sch A Amount Under Appropriations Limit $ 27,191,030
Percentage Under Appropriations Limit 57.28%
Schedule C
Schedule of Appropriations Subject to Limit
Fiscal Year 2023/24
ATTACHMENT 3
Gavin Newsom ■ Governor
1021 0 Street, Suite 3110 ■ Sacramento CA 95814 ■ www.dof.ca.gov
OFFICE OF THE DIRECTOR
May 2023
Dear Fiscal Officer:
Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2023, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2023-24. Attachment A provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2023-24 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.
Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit.
Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website: http://leginfo.legislature.ca.gov/faces/codes.xhtml.
Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.
Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller by June 1, 2023.
Please Note: The prior year's city population estimates may be revised. The per capita personal income change is based on historical data.
If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.
JOE SPEPHENSHAW
Director
By:
Erika Li
Chief Deputy Director
Attachment
May2023
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2023-24 appropriation limit is:
Per Capita Personal Income
Fiscal Year
(FY)
Percentage change
over prior year
2023-24 4.44
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2023-24 appropriation limit.
2023-24:
Per Capita Cost of Living Change = 4.44 percent
Population Change = -0.35 percent
Per Capita Cost of Living converted to a ratio:
Population converted to a ratio:
Calculation of factor for FY 2023-24:
4.44 + 1 00 = 1 .0444
100
-0.35 + 100 = 0.9965
100
1.0444 X 0.9965 = 1.0407
Fiscal Year 2023-24
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2022 to January 1, 2023 and Total Population, January 1, 2023 County
City
San Diego
Carlsbad
Chula Vista
Coronado
Del Mar
El Cajon
Encinitas
Escondido
Imperial Beach
La Mesa
Lemon Grove
National City
Oceanside
Poway
San Diego
San Marcos
Santee
Solana Beach
Vista
Unincorporated
County Total
Percent Change
2022-2023
-0.28
0.26 -0.64
0.00 -0.61
-0.32
-0.17
-0.43
0.30 1.22
-0.16
-0.41
-0.04
-0.30
0.75 0.88
0.05 -0.14
0.00 -0.13
I2lm.
Populaffon Minus Exclusions --- Population
1-1-22 1-1-23 1-1-2023
114,865 114,549 114,549
273,813 274,534 274,784
16,523 16,417 22,150
3,903 3,903 3,903
105,266 104,619 104,619
61,283 61,085 61,085
150,059 149,799 149,799
25,976 25,864 25,864
60,240 60,418 60,418
27,089 27,420 27,420
58,924 58,828 60,974
171,766 171,063 171,063
48,504 48,483 48,483
1,355,980 1,351,947 1,368,395
93,829 94,530 94,530
58,709 59,227 59,227
12,778 12,784 12,784
99,978 99,835 99,835
477,051 477,074 509,873
3,216,536 3,212,379 3,269,755
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.
Fiscal Year 2023-24
County
San Diego
Incorporated
County Total
San Francisco
Incorporated
County Total
San Joaquin
Incorporated
County Total
San Luis Obispo
Incorporated
County Total
San Mateo
Incorporated
County Total
Santa Barbara
Incorporated
County Total
Santa Clara
Incorporated
County Total
Santa Cruz
Incorporated
County Total
Shasta
Incorporated
County Total
Attachment C
Annual Percent Change in Population Minus Exclusions*
January 1, 2022 to January 1, 2023
P~r,~nt !;hgng~ PQg!.!lgffQn Mln!,!l! Ex1:.l!.!l!IQn11 --- 2022-23 1-1-22 1-1-23
-0.15 2,739,485 2,735,305
-0.13 3,216,536 3,212,379
-0.64 836,811 831,493
-0.64 836,811 831,493
0.62 624,664 628,555
0.43 780,201 783,538
-0.30 156,647 156,170
-0.50 275,461 274,071
-0.42 679,410 676,541
-0.43 740,711 737,515
-0.54 301,252 299,629
-0.60 437,125 434,517
-0.24 1,798,715 1,794,411
-0.25 1,889,954 1,885,177
-0.83 135,707 134,584
-1.09 264,870 261,995
-0.68 114,356 113,584
-0.68 180,467 179,237
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.4.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: Fire Department
SUBJECT: City Council Consideration of Resolution 2023-087 Accepting State-Mandated Annual Fire Inspections
Report in Compliance with SB 1205.
BACKGROUND:
On September 27, 2018, the Governor of the State of California signed Senate Bill (SB) 1205. The bill mandates that every city fire department shall report annually to its administering authority on its compliance with the Health and Safety Code, Sections 13146.2 and 13146.3. The bill states that the report shall occur when the administering authority discusses its annual budget, or at another time determined by the administering authority.
This item is before the City Council to consider approval of Resolution 2023-087 (Attachment 1) accepting the state-mandated annual fire inspection report in compliance with SB 1205.
DISCUSSION:
The California State Fire Marshal, through the California Health and Safety Code, mandates that certain occupancy types shall be inspected annually. These mandated occupancy types include private and public schools, hotels, motels, lodging houses and apartment/condominium buildings in accordance with California Health and Safety Code Section 13146.2 and 13146.3. The purpose of annual fire inspections is to mitigate known hazards, reduce risk to the community and ensure reasonable compliance with the California Fire Code. The Solana Beach Fire Department performs the mandated inspections, as well as inspections of local businesses, as part of the Department’s annual fire inspection program. The Fire Department completed 100% of the statemandated annual inspections within the calendar year 2022.
June 28, 2023
Annual Fire Inspection Compliance
California Health and Safety Code Section 13146.2 mandates that the local fire department inspect all hotels, motels, and lodging houses once annually. The Solana Beach Fire Department inspected 4 of 4 Group R hotels, motels, and lodging houses during the 2022 calendar year.
California Health and Safety Code Section 13146.2 mandates that the local fire department inspect all apartments once annually. An apartment shall consist of three or more attached units and excludes all duplex and townhome buildings as defined by code. The California Building Code also specifies that condominiums should be considered apartments for building code applications. The Solana Beach Fire Department inspected 46 of 46 Group R apartment/condominium complexes during the 2022 calendar year.
The Solana Beach Fire Department inspected residential care facilities that may contain residents or clients that have a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities and similar. The residents may also be nonambulatory or bedridden. The Solana Beach Fire Department inspected one 1 of 1 Group R (and their associated sub-categories) occupancies of this nature.
California Health and Safety Code Section 13146.3 mandates that the local fire department inspect all public and private schools once annually. The Solana Beach Fire Department inspected 16 of 16 Group E school facilities during the 2022 calendar year.
In total, the Solana Beach Fire Department conducted 67 of 67 state-mandated inspections during the 2022 calendar year, per the California Health and Safety Code.
Further, the acceptance of this compliance report and the recommended Resolution fulfill the statutory requirements contained in California Health and Safety Code Section 13146.2, 13146.3 and 13146.4, as amended by SB 1205.
CEQA COMPLIANCE STATEMENT:
The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(5) of the State CEQA Guidelines.
FISCAL IMPACT:
There is no direct fiscal impact associated with the Staff recommendation.
WORK PLAN:
N/A
June 28, 2023
Annual Fire Inspection Compliance
OPTIONS:
• Approve Staff recommendation.
• Receive report.
• Provide feedback.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council adopt Resolution 2023-087, accepting a report on the status of all state-mandated annual fire inspections in the City of Solana Beach in conjunction with SB 1205 and California Health and Safety Code Section 13146.4.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2023-087
RESOLUTION 2023-087
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, ACCEPTING STATE
MANDATED ANNUAL FIRE INSPECTION REPORT IN
COMPLIANCE WITH SB 1205.
WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018, and became effective on September 27, 2018; and
WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 requires all fire departments, including the Solana Beach Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and WHEREAS, California Health & Safety Code Section 13146.4 requires all fire departments, including the Solana Beach Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3; and
WHEREAS, the Solana Beach Fire Department inspected sixteen 16 of 16 Educational Group E school facilities, which is a 100% compliance rate for the 2022 reporting period; and
WHEREAS, the Solana Beach Fire Department inspected fifty-one 51 of 51 Residential Group R facilities, which is a 100% compliance rate for the 2022 reporting period.
Resolution 2023-087
Annual Fire Inspection Compliance
NOW, THEREFORE, the City Council of the City of Solana Beach, California does resolve as follows:
1. That the above recitations are true and correct.
2. That the City Council accepts the report on the status of all statemandated annual fire inspections in the City of Solana Beach in compliance with SB1205 and California Health and Safety Code Section 13146.4.
PASSED AND ADOPTED this 28th day of June 2023, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.5.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: City Manager’s Department
SUBJECT: City Council Adoption of Fiscal Year 2023/2024 Work Plan BACKGROUND:
The Fiscal Year 2023/2024 Work Plan is a guiding document that includes all of the City Council’s (Council) priority projects. The Fiscal Year 2023/2024 Work Plan focuses on four strategic priorities as the Council directs Staff on projects and programs: Community Character, Organizational Effectiveness, Environmental Sustainability and Fiscal Sustainability with the knowledge that all four areas of priority are important to the overall sustainability of the City.
This item is before Council to consider adopting the final FY 2023/2024 Work Plan based on the feedback received from the Council at the April 12, 2023, and May 10, 2023, Work Plan workshops.
DISCUSSION:
On April 12, 2023, the Council held a public workshop to discuss the draft Fiscal Year 2023/2024 Work Plan and to accept public comments. At that public workshop, Council recommended changes to the draft Work Plan presented by City Staff. The revised Work Plan was then brought back to Council at the May 10, 2023, City Council meeting, where additional revisions were directed by the Council.
The revised final Fiscal Year 2023/2024 Work Plan (Attachment 1) is being brought back for final consideration for approval by the Council. The Fiscal Year 2022/23 table of “Significant Accomplishments” has also been added to this final Work Plan.
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA.
June 28, 2023
Final FY 2023/2024 Work Plan
FISCAL IMPACT:
Funding for the projects contained in the draft Fiscal Year 2023/2024 Work Plan vary from project to project. Some of the projects have been budgeted for; while others do not currently have funding identified at this time. The funding identified in this Work Plan is consistent with the funding proposed in the Biennial FY 2023/2024 - 2024/2025 Budget that will also be presented to Council tonight.
WORK PLAN:
This is the consideration and adoption of the FY 2023/2024 Final Work Plan.
OPTIONS:
• Adopt the final Fiscal Year 2023/2024 Work Plan.
• Give additional direction to Staff on further modifications. • Do not adopt the final Fiscal Year 2023/2024 Work Plan.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council consider and adopt the final Fiscal Year 2023/2024 Work Plan.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachment 1: Final Fiscal Year 2023/2024 Work Plan
COUNCIL WORK PLAN
FISCAL YEAR
2023-2024
Table of Contents
MISSION STATEMENT ................................................................................................3 STRATEGIC PRIORITIES ............................................................................................3 COMMUNITY CHARACTER ........................................................................................4 A. Land Use & Planning.....................................................................................4 B. Capital Projects ...........................................................................................16 C. Unprioritized Community Character Issues................................................29 ORGANIZATIONAL EFFECTIVENESS .....................................................................30 A. Human Resources Management / Staff Engagement & Effectiveness ...30 B. Administration and Service ........................................................................31 C. Communications & Technology.................................................................33 D. City Initiatives ..............................................................................................36 E. Unprioritized Organizational Effectiveness Issues ..................................40 ENVIRONMENTAL SUSTAINABILITY ......................................................................41 A. Policy Development ....................................................................................41 B. Capital Projects ...........................................................................................48 C. Unprioritized Environmental Sustainability Issues ..................................50 FISCAL SUSTAINABILITY.........................................................................................51 A. Economic Development..............................................................................51 B. Facility Asset Management.........................................................................52 C. CalPERS Future Liability.............................................................................53 D. OPEB Future Liability..................................................................................54 E. Unprioritized Fiscal Sustainability Issues.................................................55 HIGHLIGHTS OF SIGNIFICANT PROJECTS............................................................56 A. Completed in Fiscal Year 2022/23 ..............................................................56
MISSION STATEMENT
To have an efficient and effective City Government that works to balance fiscal sustainability while maintaining environmental sustainability, quality of life and community character.
STRATEGIC PRIORITIES
The following Strategic Priorities provide focus and direction regarding all service expectations for the city.
▪ COMMUNITY CHARACTER
Objective: To maintain the small town coastal community charm that respects our beachside setting with consideration for scenic views and scale of development; and to promote an outdoor lifestyle and walkable/pedestrian scale community supported by local businesses that foster a friendly neighborhood ambience.
▪ FISCAL SUSTAINABILITY
Objective: To maintain a balanced operating budget and healthy capital improvement plan while providing outstanding customer service levels that maintain community character to the highest degree possible; and to maintain a threshold of sustainability on a three year forecast basis, with a goal of keeping the point of revenue and expenditure lines crossing at least three years out.
▪ ORGANIZATIONAL EFFECTIVENESS
Objective: To inspire and generate a high level of confidence in City Government and strengthen our city by providing exceptional professional services to the community through our leadership, management, innovation and ethics. To produce quality results by promoting a culture of personal and professional integrity, community engagement, equity and inclusion, staff engagement, effectiveness and teamwork, human resources management, transparent financial management, strategic leadership, service delivery, open communications and information sharing, and continuous improvement. ▪ ENVIRONMENTAL SUSTAINABILITY
Objective: To reduce the City’s environmental footprint and develop long-term environmental sustainability for the community. Reduce waste and reliance on single occupancy vehicles, conserve resources and promote sustainable building practices to create a positive community image and accept our social responsibility to ensure a viable future for Solana Beach and its residents.
Community Character Priorities
Land Use & Planning
COMMUNITY CHARACTER
A.Land Use & Planning
1. General Plan Update
Summary: The City’s first General Plan was originally adopted in 1988. Some of the elements of the General Plan (Land Use, Circulation, Noise, Housing, etc.) have been reviewed and revised individually over time.
The Circulation and Land Use Elements were adopted by the City Council on November 19, 2014, and the Environmental Impact Report was certified at that same meeting. The City’s remaining elements, Conservation and Open Space, Safety, Noise, and Economic Development are the next to be updated.
Now that the Circulation and Land Use Elements have been adopted, updates to the Municipal Code are required to reflect the changes in these elements, such as, community gardens and consideration of development standards for specific areas of the community. Programs will also need to be developed to implement the Circulation Element.
The current Housing Element covers the time period of April 15, 2021 to April 14, 2029. Certain other elements of the General Plan (Land Use, Circulation, Noise, etc.) have been reviewed and revised individually over time. The City is required to update the Safety Element consistent with the recent San Diego County Hazard Mitigation Plan update and adopt an Environmental Justice Chapter. Staff will ensure that the updates are consistent with State law and with SANDAG’s Regional Plan.
Key Policy Development and General Plan Update Tasks for Fiscal Year 2023/24:
• Update Chapter 17.12 Definitions and Use Matrix
o Consistency with ADU Ordinance
o Add Transitional and Supportive Housing in Use Matrix o Add Employee Housing Definition and add in Use Matrix • Complete Safety Element update and adopt Environmental Justice Element. • Evaluate the existing development standards for specified areas of the community.
• Evaluate need to increase guest parking requirements for multi-unit and mixeduse projects.
Community Character Priorities
Land Use & Planning
• Revise the SBMC to allow for a reduction in requirements for existing commercial buildings that change uses and cannot accommodate current parking standards. • Provide guidelines for new development and redevelopment to locate off-street parking facilities behind storefronts.
• Adopt State Very High Fire Hazard Severity Zone Map.
• Consider ADU Ordinance update allowing ADU/JADU development in sensitive areas.
• Identify/pursue outside funding opportunities for development of lower and moderate income households.
• Modify SBMC regarding “Reasonable Accommodation” criteria. • Implement Housing Element compliance requirements.
Estimated Costs (Multi-year Project): An estimate of cost for the Housing and Safety Elements Update would be determined upon the issuance of an RFP for services. The City was granted $160,000 of SB 2 and LEAP funds to complete the Housing and Safety Element Update.
2. Local Coastal Program / Land Use Plan Adoption and Preparation of the Local Implementation Plan (Timeframe: 18-24 months)
Summary: The City adopted the Certified Local Coastal Program (LCP) Land Use Plan (LUP) in February 2013. The LCP/LUP was approved by the California Coastal Commission (CCC) on March 7, 2012. At the City’s February 2013 public hearing, the City Council also directed City Staff to prepare a Land Use Plan Amendment (LUPA) to modify some of the provisions in the LUP relating primarily to bluff top development, shoreline protection and private beach access ways. The CCC approved the City’s LUPA in January 2014 and incorporated 12 additional CCCinitiated modifications. The certified LUP includes a requirement to update the 2010 Draft Mitigation Fee Study prepared by the City. In January 2014, the CCC awarded the City a grant in the amount of $120,000 for use by the City in updating the draft fee study to reflect the policies in the Certified LUP. An updated public recreation impact fee study and draft LUPA has been prepared and was submitted to the CCC on April 29, 2016. The CCC approved the fee study with 16 modifications.
On November 8, 2017, the City Council directed staff to pursue geographic segmentation of the bluff top properties from the rest of the City in the LIP and authorized the City Manager to request a one-year extension from the CCC on the Fee Study LUP Amendment. On November 13, 2018, the City Council adopted all the CCC “Suggested Modifications” on the City’s Fee Study and LUPA. On December 13, 2018, the CCC concurred with the Executive Director’s determination that the City’s actions are legally adequate pertaining to the adoption of a public recreation Community Character Priorities
Land Use & Planning
fee associated with shoreline development. City staff continues to work on the draft LIP that would geographically segment the bluff top properties from the rest of the City.
Title 19 has been reserved for the “Coastal Zone” provisions associated with the LCP/LIP.
LCP Local Implementation Plan (LIP) Programs & Tasks for Fiscal Year 2023/24:
• Submit to the CCC upon City Council approval for their review and approval. Draft LIP available for public review and submitted to CCC Fall 2023. • Complete a Land Use Plan Amendment (LUPA) to correct zoning information within the approved LUP.
• Update to Zoning Code development standards.
LCP Local Implementation Plan (LIP) Programs & Tasks in future Fiscal Years:
• Develop an in-lieu ESHA mitigation fee program.
• Update HOZ regulations to include a coastal bluff overlay in LIP and SBMC. • Update the Sign Ordinance.
• Develop a mitigation program for high-cost hotel rooms. • Monitoring program for City’s public coastal access ways. • Evaluate options for possible removal of rip rap on beach at Del Mar Shores public access way.
• Develop Heritage Tree Protection Ordinance.
• Prepare a wetland inventory/delineation for City.
Estimated Cost: The estimated budget proposed for FY 2023/24 to continue the LCP Local Implementation Plan efforts is $55,200 for LIP/Coastal Program Management by Summit Environmental Group and $27,600 for adjunct planning services by Summit.
3. Community Coastal Resiliency Programs (Timeframe: Ongoing) Summary of Upcoming and Ongoing Projects and Programs:
USACE 50-Year Coastal Storm Damage Project
The City has been partnering with the City of Encinitas, the U.S. Army Corps of Engineers (USACE) and California State Parks since 2000 to develop a 50-year shoreline protection and coastal storm damage reduction project (Project). The Project involves the restoration of approximately eight miles of public beaches through beach sand replenishment. The final EIR/EIS was certified by the City Community Character Priorities
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Council in 2015. The USACE Chief’s Report and Record of Decision (ROD) were completed in 2016. Funding was provided through the Water Resources Reform and Development Act (WRRDA) of 2016. The Project will place approximately one million cubic yards of beach quality sand in Solana Beach and Encinitas in Fall 2023 through early 2024. The beaches would be periodically re-nourished every 5 to 10 years over a 50-year federal participation period through 2074.
The Project received $1,900,000 in federal funding in the USACE Work Plans in FY 2020/21 to initiate and complete the Pre-Construction, Engineering and Design (PED) phase. During the PED phase of the Project, physical monitoring to establish baseline conditions is being conducted for a period of one year.
In 2021, the Project was awarded a construction grant from State Parks for $11.5M and a $30.5M construction award to the USACE.
The Project PED phase is scheduled to conclude concurrently with the start of the Construction phase scheduled to commence in late 2023 following the completion of a similar USACE Project in San Clemente.
SCOUP (Sand Compatibility and Opportunistic Use Program) The City continues to implement its Sand Compatibility and Opportunistic Use Program (SCOUP) to obtain upland sources of opportunistically available beach sand. The City’s permits allow the City to receive up to 150,000 cubic yards of sand on its beaches each year. In 2018, the City completed the process to extend its SCOUP for another five years, which extended new permit approvals received from the California State Lands Commission, CCC USACE, and Regional Water Quality Control Board through 2023/2024. The City’s SCOUP is a key element of the City’s long-term shoreline management program and sea level rise adaptation strategy. The City completed its first SCOUP project with construction of Solana 101 in Spring 2021.
Although the City had been coordinating with H.G. Fenton (Solana Highlands) to develop a SCOUP Project, the anticipated timing of when sand will likely become available from this development of the site potentially conflicts with the larger USACE project. Therefore, the City has recently reached out to other local jurisdictions with active SCOUP permits to inform them of this opportunistically available beach sand which will become available later this year. It is currently anticipated that Oceanside may be interested in the sand deposits from the Solana Highlands project to use to enhance their beaches which has the potential to benefit all beaches downcoast of Oceanside.
Summary of Completed Projects / Programs: The San Elijo Lagoon Restoration Project (SELRP) provided beach sand for Solana Beach in the Spring of 2018.
Approximately 146,000 cubic yards of sand from the SELRP was placed at Fletcher Cove. Approximately 300,000 cubic yards of sand were placed on the beach at Cardiff and used to nourish the nature based living shoreline located north of our City.
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The second SANDAG Regional Beach Sand Project (RBSPII) was successfully completed in 2012 and the five-year post construction monitoring program was completed in 2017.
Regional Beach Sand Project (RBSP) III
SANDAG recently initiated planning stages for an RBSP III Project by asking all coastal jurisdictions in San Diego County to enter into a Memorandum of Understanding with SANDAG to indicate their support for cost sharing Phase 1 of RBSP III. The City Council approved an MOU with SANDAG for Phase 1 of RBSP III in January 2023. The City received approximately 146,000 cubic yards of sand from RBSP II in 2012 and from RBSP I in 2001. Phase 1 of RBSP III is currently scheduled to commence in June 2023 and be completed in June 2024. RBSP III Phase 1 tasks include identifying beach erosion areas, evaluating economic costs and benefits of implementing a regional beach nourishment project and a pilot sand retention strategy, complete a feasibility study, and create a plan for surveying offshore sand borrow sites to ensure adequate quantities of sand are available.
Ongoing shoreline profile monitoring will continue locally as well as regionally and will remain the foundation of the SANDAG regional shoreline monitoring program as well as the basis for monitoring the health of the City’s beaches and the performance of the upcoming USACE Project. The City has entered into an MOU with SANDAG to support continued participation in this important monitoring program (through FY 2023/2024). It is currently anticipated that this MOU will be extended to support the continuation of the regional shoreline monitoring program.
FY 2023-26 Objective: As of the end of 2022, the City successfully obtained Federal and State grant funding necessary to implement a long-term coastal resiliency beach sand replenishment project in Solana Beach. These funds enable the completion of the PED phase of the USACE Coastal Storm Damage Reduction Project in 2023 and the initiate of the long-awaited Construction Phase in late 2023 or early 2024. A small supplemental grant funding application was submitted in December 2022 and is still pending at State Parks for funds that would become available in FY 2025/26. If this supplemental funding request is not successful, the City will need to pursue grant funding opportunities with other entities thus staff is closely tracking this issue.
Following the conclusion of construction in 2024, post construction monitoring will be initiated, and reporting is required in years 2024-2026. Although the 50-year Project is fully federally authorized, future renourishment efforts will occur every 5 to 10 years subject to continued State and Federal Funding availability.
The City will continue to implement the Sand Compatibility and Opportunistic Use Program (SCOUP) and participate in the SANDAG Regional Shoreline Profile Monitoring program that has been in place since 1998. Efforts are currently underway Community Character Priorities
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to renew all four existing regulatory agency SCOUP permits. The City has requested that each agency renew the permit for up to 20 years instead of a 5-year permit life.
It is also anticipated that the City will continue to support regional shoreline management and planning efforts to implement a SANDAG RBSP III. Although no construction start date has been identified, based on past RBSP I and RBSP II Projects, it can reasonably be assumed that the completion of Phase 1 of RBSP III in 2024, Phase II would be initiated (assuming widespread regional support) which would take several years to complete environmental review under CEQA and NEPA and obtain regulatory permits followed by Phase III (construction) which could begin as early as 2028-2030.
Key Tasks:
• Continued coordination of efforts with key parties including local, regional, State and federal regulatory and governing agencies for beach sand replenishment and retention projects as a key local sea level rise/climate change adaptation strategy. • Complete the PED Phase of the USACE Coastal Storm Damage Reduction Project in Fall 2023.
• Initiate construction of the USACE Coastal Storm Damage Reduction Project in late 2023 or early 2024.
• Coordinate with SANDAG on regional shoreline monitoring and other coastal projects.
• Continue to identify and implement other SCOUP compatible projects in the City. • Renew SCOUP permits prior to expiration in 2023 and 2024. • Coordinate with the City of Encinitas, USACE, and State Parks on Project PED, Construction and Post-Construction Monitoring and Reporting phases. Engage with SANDAG on the proposed RBSP III Project (2023-2030) Estimated Costs (Multi-Year Project):
Revenue Sources (FY 2022/2023):
• $265,000- T.O.T. Sand Replenishment (Fund #450)
• $18,164 Sand Mitigation Fees
• $7,666,667 - State Parks, Division of Boating and Waterways, Local Assistance Grant (pass through to USACE)
• $400,000 – USACE Civil Works Program (FY 2020 Work Plan) Community Character Priorities
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Programmed Expenditures (FY 2022/2023):
• $191,850USACE (Fund #450)
• USACE for PED cost share (State Grant pass-through)
o Public Beach Restoration Fund Match
• USACE Civil Works Program (FY 2020 Work Plan)
• $1,357,706 Public Beach Restoration Fund Match (City match) • $62,000 Work in Kind Credits for PED
• $14,925 RBSP III Phase I Contribution
4. Development Review Permit (DRP) Guidelines and Toolkit Summary: The Community Development Department is charged with implementing the goals and policies of the community set forth in the City of Solana Beach’s General Plan, Zoning Ordinance and other Specific Plan regulations. Any newly proposed developments or modifications to private property require review to ensure consistency with the City’s standards and policies relating to land use and preservation of the environment. The DRP Guidelines and Toolkit is intended to help property owners navigate the development review process based on the type of project that is being proposed.
FY 2023/24 Objective: Develop a citizen Guidelines and Toolkit brochure. The creation of the DRP Guidelines and Toolkit will be in the Fall 2023.
Key Tasks:
• Complete the written material for the DRP Guidelines and Toolkit. Expected to be done Fall 2023.
• Add the appropriate drawings and demonstrations to the DRP Guidelines and Toolkit. Expected to be done Fall 2023.
• Submit supporting Guidelines and Toolkit for proposed adoption. Expected to be done Fall 2023.
Estimated Cost: Staff time
5. Highway 101 Specific Plan
Summary: Consider additional modifications to the Highway 101 Specific Plan. Any proposed changes to the standards would be presented to the public in a Council Meeting and public hearing for input and feedback in what would be a collaborative process. Any recommended standards will be brought to the City Council for formal discussion and possible adoption.
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FY 2023/24 Objective: This project would involve further review of the SBMC and Specific Plan that might allow for a reduction in requirements for existing buildings that change uses and cannot accommodate current parking standards.
Key Tasks:
• Conduct meetings with property and business owners.
• Consider revising the SBMC to allow for a reduction in requirements for existing buildings that change uses and cannot accommodate current parking standards.
Estimated Costs: Staff time
6. Eden Gardens Specific Plan/Overlay
Summary: The Eden Gardens Master Streetscape Plan was adopted April 17, 1995 and is a document that provides guidance on the public improvements desired in the area. The scope of the Specific Plan or creation of a zoning overlay could contain design guidelines and development standards specific to the La Colonia de Eden Gardens neighborhood. The planning process would involve community input and could include engaging a qualified design professional. In November 2019, Staff conducted a community meeting and received input regarding concerns and issues the community had been facing.
FY 2023/24 Objective: Identify and prepare possible development standards for the Eden Gardens overlay area. This may include evaluating the need to increase guest parking requirements for multi-unit and mixed-use projects.
Key Tasks:
• Prepare for consideration a draft Specific Plan/Zoning Overlay for review and consideration by City Council.
• Consider, among other things, parking requirements and setback regulations. • Return to the community for additional workshops/feedback.
Estimated Costs: Staff time
7. Legislative Monitoring/Priorities
Summary: During any given legislative period, bills with potentially significant impacts on the City are proposed and oftentimes revised many times that require close monitoring and frequent updates to City Council. While Staff consistently monitors such legislation, the City hired a professional lobbyist in fall of 2020 to ensure the City Council is properly notified of pertinent legislation and advised of the Community Character Priorities
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appropriate actions to take to protect the interests of the community. The City will continue to work to advance our interests with other with other governmental entities and respond to state and federal legislation.
Key Tasks:
• Monitor proposed state legislation.
• Update Legislative Priority List for Council Consideration. • Develop policy on priority topic areas to support/advocate. • Continue to work with lobbyists to promote City agenda. • Engage representatives and submit letters to further our priorities. • Adopt City ordinances and policies to respond to and remain compliant with changes in law.
Estimated Costs: The City’s lobbyist is engaged at a cost of $34,488 through December 2023.
8. Outdoor Dining Regulations
Summary: Due to the COVID-19 pandemic, certain restrictions were modified to assist the business community during the difficult times and to allow residents and visitors to continue to safely utilize certain services such as restaurants, bars, beauty salons, and exercise/wellness businesses. These specific businesses were allowed to temporarily expand into outdoor areas including sidewalks and parking lots (public and private) to provide additional space, especially during the times when indoor operations were not allowed. Due to the popularity of certain businesses, mainly restaurants and bars, the City Council would like Staff to look into the possibility of modifying regulations to permanently allow these outdoor operations.
FY 2023/24 Objective: Continue to assess the possibility of allowing outdoor operations for certain businesses. This assessment would include both the benefits and impacts that these regulations may create. This includes impacts to parking, noise, safety, aesthetics, etc. and how these, and other impacts, will be mitigated if allowed.
Key Tasks:
• Work with Business Liaison Committee Council Members to prepare draft regulations for Outdoor Dining.
• Bring back draft regulations to City Council for consideration.
Estimated Costs: Staff time and any additional costs if consultants are used for parking counts, noise monitoring or any other potential areas of impacts listed above.
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9. North Rios/Solana Hills Annie’s Canyon Traffic and Parking Management Summary: Due to the popularity of Annie’s Canyon, traffic and parking has become difficult and a nuisance to residents living nearby. These residents have requested that the City look into different options to help reduce the impacts of this popular hiking destination. While the eventual opening of the park and ride parking lot off of Manchester Avenue will hopefully help alleviate the congestion, the growing popularity of Annie’s Canyon will have an ongoing impact on the local residents.
As the new trailheads for bicycles and pedestrians on Solana Hills Drive opened during this fiscal year, Staff is observing less traffic on north Rios and more traffic on Solana Hills. Some of the residents on Solana Hills are now expressing concerns about additional traffic and parking in their neighborhood. Staff is working with residents to address these issues.
FY 2023/24 Objective: Analyze options to help alleviate the impacts of traffic and parking along North Rios and neighboring streets. This could include, among other things, traffic calming installations, resident parking permits, increased patrols, etc.
This could include the formation of a City Council Working Group to meet with local residents, City Staff, law enforcement and representatives of the San Elijo Lagoon Nature Collective to discuss options to alleviate the issues.
Work with the Sheriff’s Department to perform periodic patrols of both Rios and Solana Hills Trailheads. Work with Caltrans and the Nature Collective to advertise the use of the proposed park and ride facility on the northeast side of I-5 and Manchester interchange for access to the Trail system and to the North Coast Bike Route. Continue to respond to the residents in both neighborhoods to address issues as needed.
Key Tasks:
• Analyze the traffic and parking issues.
• Meet with impacted stakeholders to discuss possible actions including speed cushions installation.
• Form a City Council Working Group.
• Evaluate possible CIP for Sidewalk along east side of Solana Hills and improvements to the walking trailhead at the end of Solana Hills. • Develop updated and uniform signage in conjunction with the opening of the Manchester Avenue Park and Ride.
• Re-direct social media sites and mapping sites to prioritize the Manchester Avenue Park and Ride.
• Consider the formation of a Council Sub-Committee to work on these issues.
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Estimated Costs: Initially, just Staff time to analyze the issues and work with the City Council Working Group. Depending on the actions taken, could include costs for parking management/calming installations.
10. Ocean Street and Circle Drive Traffic and Parking Management Summary: This area of the City has long been impacted, especially during the summer months, by parking and traffic concerns. Due to the proximity of the beach, traffic and parking has become difficult and a nuisance to residents living nearby.
These residents have requested that the City look into different options to help reduce the impacts of this popular summer destination.
FY 2023/24 Objective: Analyze options to help alleviate the impacts of traffic and parking along Ocean Street, Circle Drive and neighboring streets. This could include, among other things, traffic calming installations, resident parking permits, increased patrols, etc. This could include the formation of a City Council Working Group to meet with local residents, City Staff, law enforcement and representatives of the neighborhood to discuss options to alleviate the issues.
During this past Fiscal Year, staff has periodically monitored the Traffic through this neighborhood and observed no major cut-through traffic or inappropriate or excessive visitor parking. Additionally, no complaints have been recorded during this past fiscal year. Staff requests Council’s reconsideration of this item in the Work Plan.
Alternatively, Staff requests Council consider moving this item to unprioritized.
Key Tasks:
• Analyze the traffic and parking issues.
• Meet with impacted stakeholders to discuss possible actions. • Form a City Council Working Group.
Estimated Costs: Initially, just Staff time to analyze the issues and work with the City Council Working Group. Depending on the actions taken, could include costs for parking management/calming installations.
11. Short-Term Vacation Rental Permit Ordinance Update
Summary: The City’s current Short-Term Vacation Rental (STVR) Permit regulations allow for the rental of any residentially zoned dwelling unit, other than Accessory Dwelling Units (ADUs), including detached single-family residences, condominiums, duplexes, twinplexes, townhomes and multiple-family dwellings. Since adoption of the City’s STVR regulations, the soaring popularity of vacation rental hosting websites has resulted in a proliferation of STVRs throughout San Diego County.
Additionally, on an annual basis, Staff handles a variety of complaints regarding STVRs and their impacts to local neighborhoods including noise, parking and unruly Community Character Priorities
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guests. In order to maintain an appropriate balance of housing stock dedicated to residents and also to visitor accommodations, the City will evaluate the City’s Short Term Vacation Rental Permit regulations for potential amendments. A key focus should be on maintaining long term rental stock in the community.
FY 2023/24 Objective: Analyze, propose and implement modifications to the City’s existing STVR Permit regulations.
Key Tasks:
• Evaluate existing STVR Permit regulations and propose and implement modifications.
• Evaluate the City’s Certified Land Use Plan (LUP) for similar modifications.
Estimated Costs: Dedicated Staff time for this effort will be required.
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Capital Projects
B.Capital Projects
1. Marine Safety Center
Summary: The existing Marine Safety Center is inadequate to continue to serve the community and beach visitors into the future. The current facility is dilapidated with design deficiencies that don’t meet the current demands of the facility as well as needed ADA improvements. A needs assessment study was completed in June 2017. After the end of the needs assessment study, it was determined by the City Council that the best alternative was to demolish the existing building and construct a new building.
A Professional Services Agreement with an architectural consultant was approved in October 2018. The current phase of the project (Phase II) will develop a preliminary site and building design for a new Marine Safety Center. A community meeting was held in February 2019 and presentations occurred at Council meetings in November 2019 and October 2020. At the November 2019 Council meeting, three design options were presented and Council directed Staff to pursue the above-ground option. At the October 2020 Council meeting, a refined version of the above-ground option was presented.
Since the Council meeting in October 2020, the design consultant has updated the plans to reflect the direction provided by Council. This includes adding a lifeguard observation tower at the bottom of the ramp as well as some minor plan updates.
Staff is coordinating with the consultant to have story poles installed for the threedimensional footprint of the proposed building.
Story poles were installed, and Staff met with impacted residents to assess potential view impairments. Photo simulations were prepared and presented to the City Council. After receiving testimony from the public, City Council provided direction to Staff to modify the proposed design to minimize view impacts without jeopardizing the operational needs for the Lifeguard station and return to Council with revised design option(s).
FY 2023/24 Objective: Continue the to work on design option to minimize view impacts for Council’s consideration and negotiate contract for final design.
Key Tasks:
• Install story poles based on updated design and provide photo simulations for Council’s consideration.
• Perform final design and engineering on preferred alternative. • Perform environmental clearance studies.
• Prepare for submittal of a Coastal Development Permit to the California Coastal Commission.
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• Obtain discretionary permits (DRP/SDP).
• Explore availability of grant funding and apply for appropriate grants.
Estimated Costs: It is estimated that approximately $450,000 will be required to complete design. However, the design of the project is being performed in two additional phases with the currently funded Phase II (Preliminary Engineering) estimated to cost approximately $140,000 for 30% design excluding Coastal Development Permit. Phase III (Final Design) would prepare construction level drawings and specification for bidding purposes. An estimated cost for Phase III is approximately $400,000.
2. La Colonia Park Improvements
Summary: In FY 2006/2007, a community based La Colonia Park Needs Assessment Advisory Committee developed recommendations for improvements throughout La Colonia Park including ADA Transition Plan recommendations. The City completed the conceptual design for the park improvements in FY 2009/2010 and preliminary design of the park during FY 2010/2011. With the City’s purchase of the property immediately north of the new Skate Park, analysis will need to be made on how to incorporate the property into the existing park.
FY 2023/24 Objective: Continue work on renovating the community center building and park grounds. Update the Master Plan to include the City-owned parcel north of the Skate Park. The next priority project for the Master Plan is to design and construct the new Tot Lot.
Key Tasks:
• Design and construct the Tot Lot playground consistent with the Park’s Master Plan.
• Identify funding sources for remainder of design and initial phased improvements including ADA items.
• Maintain improvements to building and grounds.
• Explore potential opportunities with the vacant property to the north of the park. • Conduct routine maintenance of the Heritage Museum.
Estimated Costs:
• Tot Lot - $1,410,000 (construction).
• Incorporation of new vacant property north of La Colonia Park into the overall Master Plan - $52,000
The estimated cost for the design and construction of the Tot Lot is -$600,000. The estimated cost to incorporate the new property north of La Colonia Park into the overall Master Plan is $52,000. After ample public participation, the Tot Lot design is Community Character Priorities
Capital Projects
completed. A Prop 68 Parks grant was received in the amount of $233,089, which includes $186,471 from the State and a City match of $46,618. Staff successfully submitted a grant application to and received approval for $50,000 from the County of San Diego for the Neighborhood Reinvestment Program.
3. South Sierra Mixed Use Affordable Housing
Summary: This project would provide needed affordable housing adjacent to neighborhood services including transit and would further implement the goals of the Solana Beach Housing Element and the General Plan. The project also satisfied obligations from a settlement agreement from the 1990s. In 2014, the City Council approved the Hitzke Development Corporation mixed use affordable housing project on South Sierra Avenue on a City-owned parking lot. The project includes commercial space and parking, ten (10) affordable housing units and parking, and 31 replacement public parking spaces.
Following approval of the project, significant delays were encountered including a legal challenge against the City and Hitzke Development Corporation and subsequent appeal with the City prevailing both at the lower court the Court of Appeals. During this delay, construction costs increased and the inability of the Applicant to obtain required affordable housing funding, including State and County grants, resulted in Hitzke having to abandon the project. In November 2020, official notification was received by the City.
On February 24, 2021, pursuant to the terms of the Agreement, the Applicant provided to the City electronic copies of all plans prepared for the project. The City’s objective is to pursue development of the project pursuant to the prepared plans and approvals through issuance of a Request for Proposals (RFP).
FY 2023/24 Objective: Update building permit plans and package into an RFP for issuance to seek a qualified affordable housing developer to build the project.
Key Tasks:
• Update building permit plans for review/approval and construction. • Prepare and issue an RFP for solicitation of affordable housing developers. • Finalize financing.
Estimated Cost: Remainder of the Disposition Development and Lease Agreement.
4. Miscellaneous Traffic Calming Projects
Summary: These projects would identify issues and required improvements for public right of ways in various City neighborhoods to enhance the user’s experience for all modes of transportation based on concerns raised by public.
Community Character Priorities
Capital Projects
FY 2023/24 Objective: Continue to monitor and analyze traffic calming requests and implement traffic calming measures throughout the City where appropriate and when funding is identified. Receive Council direction on prioritization on the following projects.
Key Tasks:
• Continue to monitor and assess traffic calming requests. • Implement traffic calming measures at North Cedros/Cliff Street. • Maintain and update the list of traffic calming measures with corresponding design elements and cost estimates for Council’s consideration. • Monitor results of the traffic calming installations.
Estimated Cost: TBD – Based on the amount of requests and approval by City Council.
5. Implementation of the Comprehensive Active Transportation Strategy (CATS) Study Projects (Timeframe: Ongoing)
Summary: The CATS study identifies approximately 20 bicycle and pedestrian projects along various City streets that improve the bikeability and walkability of streets and neighborhoods in the City. This item would not include any project on Lomas Santa Fe Drive since that corridor is identified as a separate project in this Work Plan. Some of the projects that may be included as part of this item include Cedros Avenue, Sierra Avenue, Cliff Street, the Academy/Ida/Genevieve/Valley Corridor, Nardo Avenue and neighborhoods in and around the City’s schools.
FY 2023/24 Objective: Implement the various projects identified in the CATS Study that was approved by the City Council in 2015.
Key Tasks:
• Determine which projects listed in the CATS study should be studied further for implementation over the next five years. Staff will select one or two projects to bring to City Council to consider prioritizing for the coming fiscal year. • Provide preliminary cost estimates for projects identified for additional studies. • Identify and submit grant funding applications for these projects. • Improvements to Lomas Santa Fe and Santa Helena are identified for improvements in the CATS study but are listed as separate items in this Work Plan.
• Research and potentially join “Vision Zero”.
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Estimated Cost: Development of cost estimates for the various projects would be one of the first steps performed.
6. Lomas Santa Fe Corridor Project (Timeframe: TBD)
Summary: The Lomas Santa Fe Corridor project is a top priority of the CATS project listed above. Due to the significance of this project and the multiple benefits it could provide to the community, it has been separated into its own Priority Item. The project study area for the Lomas Santa Fe (LSF) Drive Corridor Project extends from Sierra Avenue on the west side of Highway 101 to Highland Drive at the City’s eastern boundary. The City’s goal for the Lomas Santa Fe Corridor Project is to design physical improvements that could be constructed to improve the community character, safety, walkability, bikeability and circulation along this key east-west arterial through the City of Solana Beach.
Some of the elements included in Phase III are a multi-use path on the north side of LSF, striping and signal improvements, added parking, landscaping and other items intended to slow down traffic and increase use of the corridor by pedestrians and bicycles. The final design for the project was approved by the City Council on May 26, 2021. project was delivered to SANDAG for grant fund reimbursement. Partial funding for construction of the easterly segment of the project (from Highland Drive to Santa Helena) was secured from Congressman Levin’s office.
FY 2023/24 Objective: Pursue grant funding for construction of the project.
Key Tasks:
• Evaluate and apply for potential construction grant funding. • Execute amendment to the PSA with City’s consultant to Prepare Construction Plans, Specifications, Estimate for the east side (Highland Drive to Santa Helena) for competitive bidding purposes.
• Advertise the easterly segment for competitive bidding process as soon as Construction funding is available.
Estimated Costs: A grant from SANDAG, in the amount of approximately $616,000, was obtained for Phase III. With a 10% match committed by the City, the total amount of funding secured for Phase III is approximately $684,000. Construction is estimated to cost approximately $15 million. The project can be broken into segments if full construction funding is not available. Approximately $7.0 million was approved partial funding for construction of the easterly segment of the project (from Highland Drive to Santa Helena) was secured from Congressman Levin’s office. This funding source will require a 20% match, in the amount of $1.4 million from the City.
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7. City Hall Deferred Maintenance
Summary: This project would perform maintenance on various components of City Hall. The projects identified for FY 2022/23 would replace the floor drains in the restrooms, and mechanical upgrades to elevator equipment.
FY 2023/24 Objective: Perform deferred maintenance on various components of City Hall.
Key Tasks:
• Replace the floor drains/floor tiles for the men’s public restroom near Council Chambers and the women’s employee restroom near the back door. • Upgrades to the elevator mechanical room.
• Perform exterior stucco crack repair and paint.
• Replace damaged air conditioning duct work.
Estimated Cost: It is estimated that approximately $75,000 is needed for the upgrades to the elevator, approximately $95,000 is needed for the exterior paint and stucco repair, and approximately $80,000 for air conditioning duct work.
8. Fletcher Cove Park and Community Center Maintenance
Summary: This project would perform maintenance on various components of Fletcher Cove Park and the Community Center.
FY 2023/24 Objective: Perform maintenance on various components of Fletcher Cove Park and the Community Center.
Key Tasks:
• Perform maintenance and repair work on the Tot Lot. Minor maintenance work has been completed but the rubber safety surface and playground equipment need to be replaced. A contract was approved in March 2021 for the design to replace the playground structure and the rubber safety surface. The public outreach task has been completed. The Final design was approved by the City Council. Project has been advertised and awarded to the lowest responsible Bidder. Project is on schedule for construction. The project is expected to be open for public use in early 2023-2024 fiscal year.
• Reconstruct the handrail and lower portion of the existing concrete beach access ramp. Staff is in the process of obtaining Coastal Permit. • Perform maintenance and repair to the Community Center building. Project is underway and is completed (will be completed during this Fiscal Year).
Community Character Priorities
Capital Projects
• Evaluate replacing the chain link fence on upper park at Fletcher Cove with a more attractive fence.
• Replace four concrete benches/picnic tables. This task is included in the FC tot lot project.
Estimated Costs: The repairs to the access ramp are estimated to cost $150,000.
The maintenance for the community center building is estimated at $50,000.
9. Highway 101 Pedestrian Crossing at North End of City Summary: With the installation of the pedestrian tunnel underneath the railroad track near the north end of the City, Staff has been investigating the installation of a pedestrian crossing across Highway 101 in the vicinity of the pedestrian tunnel and Cardiff/Seaside State Beach. A very high-level study was performed that identified three alternatives.
The first option analyzed would construct a pedestrian bridge across Highway 101 at a cost of approximately $2.5 million. The second option analyzed would construct a pedestrian tunnel underneath Highway 101 in the same general location as the tunnel under the railroad track at a cost of approximately $1.5 million. The third option analyzed would construct an at-grade crossing, with full traffic signals in both the north and south bound direction at a cost of approximately $500,000. All of the costs indicated above would be for construction only and would not include environmental studies or right of way acquisition. Option 3 most likely would not involve major environmental impacts.
FY 2023/24 Objective: Continue to evaluate pedestrian crossing across, or under, Highway 101 at north end of City near the Cardiff/Seaside State Beach. In addition, research the potential to narrow Highway 101 for traffic calming in coordination and collaboration with the City of Encinitas.
Key Tasks:
• Evaluate alternative at-grade crossing options.
• Evaluate design options and required permits.
• Pursue cost-sharing agreement with City of Encinitas and State agencies. • Work with Encinitas on traffic calming measures and good transitions leading into and exiting City limits.
• Install signage to discourage crossing of Highway 101 in this area.
Estimated Cost: Design costs are unknown and would be determined once an atgrade crossing option is selected.
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10. Santa Helena Neighborhood Trail (Timeframe: 18 to 24 months) Summary: The paved area on Santa Helena, north of Sun Valley Road, is approximately 64 feet wide. At least 20 feet of the paved area could be converted into a roadside park. The proposed project would reduce the pavement width on Santa Helena, from Sun Valley Road to the trail head at the San Elijo Lagoon and use the additional space for traffic calming improvements and a neighborhood trail.
A focus group meeting was held with representatives from several local HOAs, community members and BikeWalkSolana. The Conceptual Design was then presented to City Council in March 2020. In July 2021, Council awarded a landscape design contract to M.W. Peltz. In October 2021, Staff conducted a community meeting to present the design and seek additional community input.
FY 2023/24 Objective: Complete the construction level plans and pursue funding opportunities.
Key Tasks:
• Perform final engineering and landscape.
• Conduct Community Engagement.
• Perform Environmental Clearance.
• Identify funding.
Estimated Cost: The Fiscal Year (FY) 2021/22 & 2022/23 CIP budget included $70,000 in TransNet funding for design of the project. Construction costs have not been determined at this time. Estimated construction costs will be identified during the design phase.
11. Replacement of Emergency Generator at Fire Station (Timeframe: 12 to 18 months)
Summary: The existing generator at the fire station is approximately 28 years old and was installed when the fire station was constructed in 1991. Due to the age of the existing generator, the permit with the Air Pollution Control Board only allows for the operation of the generator up to 20 hours per year in non-emergency situations during testing and maintenance. As part of the design study, the operational needs of the building were evaluated to determine the size of the generator required. The electrical switchgear was also evaluated to determine if upgrades were necessary.
FY 2023/24 Objective: Evaluate funding options, obtain permit from the County Air Pollution Control District (APCD) and construct project.
Key Tasks:
• Obtain permits from Air Pollution Control District (APCD).
Community Character Priorities
Capital Projects
• Research public safety grant opportunities for purchase of emergency generator. • Advertise and construct project.
Estimated Cost: The cost for design of the generator replacement is approximately $20,000. The purchase and installation of a new generator is estimated to cost approximately $250,000.
12. Replacement of Dissipater Grate at Fletcher Cove
Summary: The existing dissipater grate was installed in approximately 1998 as part of the NCTD train station project and associated drainage work. The dissipater grate is showing signs of age and replacement with a more aesthetically pleasing structure may be necessary.
FY 2023/24 Objective: Identify costs for grate replacement and prepare bid package if directed by City Council. Engage the Public Arts Commission (PAC) to participate and potentially make this a public art project.
Key Tasks:
• Explore the potential for an artistic addition and engage the PAC. • Prepare construction bid documents.
• Apply for Coastal Permit/Waiver
• Advertise project for construction.
Estimated Cost: Since no work has been performed on this potential project, no detail cost estimates have been done. Staff is estimating that the costs to replace the dissipater grate would be between $30,000 and $50,000.
13. Glenmont Pocket Park
Summary: The City has been researching the possibility of placing a pocket park on the property along Glenmont Avenue where the Santa Fe Irrigation District (SFID) reservoir is located.
FY 2023/24 Objective: The objective for the upcoming fiscal year is to work with the local community on the design of a pocket park at this property. The conceptual design was developed by “in-house” Engineering Department Staff as a starting point for discussion and consideration. A primary component of the design phase of this project will be the engagement of the community. This will include community meetings, public input opportunities and Council meetings.
Key Tasks:
• Conduct community outreach.
Community Character Priorities
Capital Projects
• Coordinate with SFID.
• Complete final engineering and environmental review.
• Complete landscaping and irrigation plans/specifications. • Initiate construction.
Estimated Cost: It is estimated that the conceptual design and public outreach would cost approximately $10,000. The estimated cost for preparation of construction plans including landscaping and irrigation plans is $50,000. The construction budget would be determined as part of the final design phase.
14. South Acacia Avenue Reconstruction Project
Summary: The curb, gutter, sidewalk and asphalt are old and in need of replacement.
There are several properties along South Acacia and it would be difficult to coordinate the repairs if performed by the property owners.
FY 2023/24 Objective: The objective for the upcoming fiscal year is to engage the community with workshops and the preliminary design by in-house Engineering Department Staff as a starting point for discussion and consideration.
Key Tasks:
• Perform preliminary design by in-house Engineering Department Staff. • Coordination with adjacent property owners.
• This project will be included in the upcoming annual pavement project Estimated Cost: It is estimated that the preliminary design and public outreach would cost approximately $12,000. The final design and construction budget would be determined as part of the preliminary design phase. Construction cost is estimated at $120,000.
15. Traffic Signal Upgrades
Summary: The City has 14 signalized intersections. The traffic signals are currently maintained by Siemens Mobility. The City’s traffic engineering consultant, STC Traffic, performed a citywide traffic signal assessment and made recommendations to maintain and improve the efficient and effective operation of the traffic signal systems. The first phase of improvements is to replace obsolete, damaged, and worn equipment. Future phases are to upgrade and modernize the equipment.
FY 2023/24 Objective: Perform Phase 1 traffic signal equipment replacements.
Key Tasks:
• Research installation of leading walk signals on Steven’s Avenue.
Community Character Priorities
Capital Projects
• Identify and perform replacements.
Estimated Cost: The first phase of replacements is estimated to be $100,000
16. Research Areas For An Enclosed Dog Park
Summary: There is community interest in identifying an enclosed dog park within the City limits.
FY 2023/24 Objective: Research potential locations and engage property owners and adjacent neighborhoods if locations are identified.
Key Tasks:
• Research potential locations.
• Engage property owners and adjacent neighborhoods for suitability and desirability of an enclosed dog park.
• Analyze costs and any potential risk/liability associated with conversion of property to an enclosed dog park.
Estimated Cost: TBD. Initially it will be Staff time to research potential locations and engage the adjacent neighborhoods. If a suitable location is found, there may be additional costs needed to make necessary improvements to the property.
17. Cliff Street and Rosa Street Pedestrian Bridges Improvements Summary: There are maintenance requirements for both bridges that would require a CIP to perform.
FY 2023/24 Objective: Develop Plans, Specifications and Cost Estimate for competitive bidding process.
Key Tasks:
• Develop a comprehensive list of required maintenance. • Develop methods, means and specifications for each item. • Analyze costs for each task.
• Perform Construction.
Estimated Cost: The total cost for both bridges is estimated at $75,000.
Community Character Priorities
Capital Projects
18. Fletcher Cove Community Park and El-Viento Pocket Park Trail Upgrade.
Summary: The existing Trail system in both locations are subject to significant erosion during storm events. This project would convert the existing D.G trail pathways into pervious pavers, with an emphasis on pavers that are easy for pedestrians to walk on.
FY 2023/24 Objective: Develop Plans, Specifications and Cost Estimate for competitive bidding process.
Key Tasks:
• Develop a set of design plans, specification, and estimate for both sites. • Analyze costs for each task.
• Perform Construction.
Estimated Cost: The preliminary cost for both sites is estimated at $200,000.
19. Develop An Applicant Assistance Program
Summary: In order to assist the community in navigating the sometimes-complex process for such things as permit applications, plan transmittals, code compliance complaints, etc., the development of an Applicant Assistance Program (AAP) should be explored. The AAP may include the hiring of a dedicated Staff member to assist the applicant/community member and walk them through the correct process and give updates on where the process is for their particular request. This may also include the development of a development checklist (including costs) for prospective applicants.
FY 2023/24 Objective: Assess the best path forward for the creation of an AAP to better assist the public in navigating the City’s processes for specific requests and submittals.
Key Tasks:
• Analyze current practices to see where improvements can be made. • Make improvements to the process to create more transparency and efficiency. • Potentially hire new Staff member to assist the public.
Estimated Cost: TBD. If a Staff member is to be hired, there would be ongoing costs for that position. Staff are currently researching what duties and title would be appropriate for this position which would then determine what the cost to the City would be.
Community Character Priorities
Capital Projects
20. Electric Bicycle (E-Bike) Safety and Education Program Summary: The proliferation of E-Bikes in the city has resulted in both positive and negative impacts on the community. E-Bikes reduce daily miles traveled in vehicles, promote a healthy lifestyle and provide a convenient and clean mode of transportation around the community. E-Bikes can help riders of all ages, skills and physical abilities live more active lives. However, there are significant safety concerns that have arisen as the popularity of E-Bikes has exploded.
FY 2023/24 Objective: The City would like to promote the use of E-Bikes in the community but also create a safe environment for pedestrian and vehicular traffic.
The continued education of both E-Bike riders and the public is paramount to a harmonious community that can both foster clean alternative modes of transportation while protecting the health and safety of the residents.
Key Tasks:
• Research E-Bike Ordinances in neighboring jurisdictions. • Continue the partnership with the San Diego Bike Coalition and BikeWalkSolana to provide E-Bike safety educational workshops and practical exercises throughout the community.
• Collaborate with the local schools to provide educational opportunities and potentially a permit program for E-Bike riders.
• Partner with the local bicycle shops on educational opportunities when E-Bikes are purchased.
Estimated Cost: TBD. There would be some costs associated with partnering with the San Diego Bike Coalition for the educational programs. These costs are estimated at approximately $10,000.
Community Character Priorities
Unprioritized Community Character Issues
C. Unprioritized Community Character Issues
• Annual Pavement Repair Project – FY 2021/22 project is in construction. FY 2022/23 annual program will be developed in Spring 2022 for construction in late 2022 or early 2023.
• Continue to explore the development of a “Highway 101/Cedros Avenue Parking District/Business Preservation Ordinance” and bring to City Council for consideration and review.
• Analyze increasing the budget for the Community Grant Program and Parks and Recreation utilizing private donations.
• Analyze and establish development standards for retaining wall heights in relation to existing vs proposed grade elevation.
• Monitor the development proposal for the North Bluff property on Border Avenue in Del Mar.
• Evaluate potential to convert existing buildings to affordable housing. • Monitor Fairgrounds future plans.
• Developing and communicating the City’s commitment to diversity, equity and inclusion for all of our residents and visitors.
• Evaluate the development of a sidewalk installation policy. • Explore ways to become a Smart City and consider joining the SD Smart Cities Initiative and developing a Smart City Plan.
• Support regional efforts and outreach to address opioid crisis, drug overdose (including prescription drugs) and homelessness problems. • Research ADU and affordable ADU incentive programs.
• Explore City standard alternative design option for City for steep sidewalks/ pathway areas.
• View Assessment Ordinance – Monitor State legislation • Explore First Story restaurant/retail Ordinance in certain areas of the City. • Allow Affordable Housing Ordinance to coordinate, when feasible, fees to unlock new affordable units.
• Explore increased funding for maintenance of the Coastal Rail Trail. • Explore options to hold Candidate Forums for City Council elections.
ORGANIZATIONAL EFFECTIVENESS
Human Resource Management /Staff Engagement & Effectiveness
ORGANIZATIONAL EFFECTIVENESS
A. Human Resources Management / Staff Engagement &
Effectiveness
1. Staff Engagement and Effectiveness
FY 2023/24 Objective: To continue to be a strategic City partner and to promote and empower a positive work environment where staff and the organization are prepared to rethink processes and welcome innovation to provide more efficiency.
Key Tasks:
• Ensure the City’s practice and approach to fair and consistent hiring practices consider trust, inclusiveness, transparency and succession planning. • Conduct mandatory training for all (100%) permanent City employees. Training shall include promoting ethical behavior, accountability and communication of ethical standards and guidelines.
Estimated Cost: Staff time
ORGANIZATIONAL EFFECTIVENESS
City Initiatives
B. Administration and Service
1. Implement Performance Measurement Program (Timeframe: Ongoing) FY 2023/24 Objective: To continue implementation of a comprehensive performance measurement program to evaluate service delivery, cost efficiency, and customer satisfaction.
Key Tasks:
• Complete analysis of FY 2022/2023 performance measures and report results and action plan to City Council in the FY 2023/2024 Budget. • Develop additional measures as appropriate to cover full range of City services. • Identify appropriate community survey tool(s) to evaluate customer satisfaction that match with the performance measurement goals.
• Develop Citizen Commission Performance Measures.
• Recognize/Evaluate existing Committees/Commissions and un-official Committees/Commissions.
Estimated Cost: Staff time
2. Online Software Permit Tracking System
Summary: Staff researched various online permit tracking systems in an effort to help streamline the permit process and online payments for a variety of services including business certificates, building permits, parking citations, code violations etc. that would allow for online payments and tracking. This service would allow for an easier and more efficient process for the community and City Staff. Currently, the City only allows online credit card payments for Summer Day Camp and Junior Guard registration, so this service will expand our online services while providing better customer service to our community. In June of 2017, the City Council authorized the purchase of TRAKiT software and Staff has been working with Central Square to create the tracking program for the City. The City went live with the TRAKiT program in July 2019.
As part of the TRAKiT program, the City also purchased “My Community”, which is a stand-alone smart phone app that works with the City’s website to include relevant information for residents including City contacts, calendar of events and information regarding City government departments and services. In addition, it allows for the community to report location-specific issues such as graffiti, potholes, trash accumulation and broken sidewalks instantaneously to Staff. This program will create a more efficient and effective way to report issues of concern to the appropriate Staff
ORGANIZATIONAL EFFECTIVENESS
City Initiatives
to correct. The My Community app was available to the community in November 2018.
FY 2023/24 Objective: Implement a City-wide permit tracking system that will automate permits, licenses, and other business activities, accept credit card payments, allow customer access to view the status of applications and apply or renew business certificate and permits on-line. Staff will also prepare a report to Council at least twice a year on the My Community app including such things as usage, response time and highest reported issues.
Key Tasks:
• Implement an on-line application process for business certificates and permits. • Implement the ability for customers to pay for business certificate applications and renewals and permit applications online using a credit card. • Research the potential to include an option to report an Act of Kindness on the My Community app.
Estimated Costs: Initial cost of software purchase was approximately $196,000 with annual maintenance costs of $38,000-$40,000.
ORGANIZATIONAL EFFECTIVENESS
City Initiatives
C. Communications & Technology
1. Social Media (Timeframe: Ongoing)
Summary: The City continues to successfully utilize social media to engage the community. Staff is analyzing the potential to start department specific social media accounts to better focus on new and special events that the community may desire.
This might occur first for promoting specific programs like the Junior Lifeguard Program, Summer Day Camp Program and the City’s Special Events.
FY 2023/24 Objective: Continue Staff communication through social media outlets by sending information regarding City activities, news and events through Instagram, Facebook and Twitter. There will be a concentrated effort to increase social media presence of City programs, events and initiatives, specifically with the City of Kindness Initiative.
Key Tasks:
• Continue utilizing Instagram, Facebook and Twitter for City activities, news and events.
• Continue ongoing research on the latest and most valuable social media outlets for City use.
• Update the City’s Social Media and Computer Policies. • Schedule social media campaigns to showcase community events, public art and recreational opportunities.
• Increase community engagement by growing the accounts and providing useful and exciting information and posts.
Estimated Costs: Most of the social media tasks are completed by in-house Staff.
The City does pay approximately $60 a month for the eBlast notification system, but Instagram, Facebook and Twitter are free applications.
2. Cyber Security Expansion- Awareness Training, Business Continuity & Disaster Recovery
Summary: The City’s current Cyber Security Awareness Initiative is in need of growth to increase protection across the City’s technology infrastructure. With the deployment of new technologies in place, it is recommended the City continue ongoing tasks related to information security awareness, along with continued reinforcement of information systems processes and procedures.
ORGANIZATIONAL EFFECTIVENESS
City Initiatives
FY 2023/24 Objective: In addition, implement enhanced cybersecurity training tactics in the form of fake malicious e-mails and set up necessary training to increase Staff awareness.
Key Tasks:
• Budget for software and infrastructure costs in addition to renewals. • Continually refine Disaster Recovery/Business Continuity plan as systems develop.
• Continually install, setup, test network infrastructure hardware. • Identify and prioritize Cybersecurity training modules for Staff. Implement fiscal phishing campaigns with Staff and Council to test and correct, if needed, our proper response to cyber threats.
• Implement strategy to understand and confirm outside agencies, like EsGil, have robust cybersecurity practices and procedures if they store City data. • Develop a formal Vendor Management & Cybersecurity Framework to assist Staff in evaluating outside agencies Cybersecurity.
• Perform comprehensive penetration test for City network. This could involve an internal, external or both from an outside third-party vendor.
Estimated Costs: Direct cost related to Cybersecurity is estimated at $25,000.
These costs are included within the budget of other asset acquisitions in the IT budget: Antivirus/Endpoint Protection, Firewall hardware and licensing, local and cloud data system backups, Staff training software, Network Operations Center monitoring and reporting for servers, intrusion detection software for servers, and server network hardware upgrades.
3. Unified Communications
Summary: The City’s current communications infrastructure is in need of unification and continued growth to increase productivity for Staff and accessibility from both Staff and the public. Currently, all City buildings are in the process of obtaining fiber optic connection points, allowing us to put in place necessary unified communication infrastructure. However, the City’s current broadcast capability in the Council Chambers is in need of upgrades that will provide increased visibility within the Chambers.
FY 2023/24 Objective: Explore options for updating current City Council Chambers Audio/Visual broadcasting system. Additionally, unify Staff telephone system with Office 365 application Teams to increase accessibility for Staff.
ORGANIZATIONAL EFFECTIVENESS
City Initiatives
Key Tasks:
• Reduce telecommunications costs by migrating T1 Primary Rate Interface (PRIs) to Session Initiation Protocol (SIP) trunks.
• Budget for and implement system upgrades with Council Chambers broadcast system. A roadmap has been developed for Council Chambers upgrades with the following goals in mind: Increase visibility aesthetic for in-person meetings and explore hybrid virtual access to public meetings.
• Integrate Office 365 application Teams with Staff phone system. • Continue to deploy public Wi-Fi expansion at City facilities, parks and beaches.
Estimated Costs: Staff are currently researching potential costs dependent on which upgrade path is chosen for the Council Chambers. A phased approach will be brought to Council for consideration and funding.
4. BlueBeam Implementation
Summary: The City continues to explore technology implementation that has the potential to streamline permit processing and improve Staff’s efficiency and effectiveness when reviewing plans. BlueBeam is a software that several other North County jurisdictions have begun using to improve organizational effectiveness. It allows for tracking and comparing of plans during each phase of submittal across multiple disciplines which helps with collaboration and communication amongst staff, applicants, architects, engineers, etc.
FY 2023/24 Objective: Implement use of BlueBeam software and expand existing electronic submittal processes.
Key Tasks:
• Prepare process and procedures for BlueBeam submittals. • Coordinate BlueBeam implementation with 3rd party consultants that will also be expected to use BlueBeam as part of the City’s review process. • Coordinate and implement on-going hardware upgrades (computers, monitors, etc.) as needed so that Staff may make the best use of BlueBeam.
Estimated Costs: Ongoing costs are unknown at this point. BlueBeam has been purchased installed for Staff’s use. The only costs will be ongoing upgrades as needed.
ORGANIZATIONAL EFFECTIVENESS
City Initiatives
D. City Initiatives
1. City of Kindness Coalition
Summary: City of Kindness is a coalition of organizations working to inspire kindness in the world. Organizations involved in the coalition hope to affect meaningful change among schools, professionals, young people, elected officials and companies. City of Kindness is a project of the Social Impact Fund, a non-profit public charity that supports projects and campaigns that work to advance social good and make a positive difference in the world-at-large.
FY 2023/24 Objective: The objective is to make the world a better place by increasing the amount of kindness in it. Mayors across the country have come together to challenge the nation to adopt a culture of kindness in our cities, businesses and schools through acts of kindness. Now that the City is officially a part of the coalition, Staff will continue to work with the community group to promote the program and assist with events, as necessary.
Key Tasks:
• Continue to promote the coalition.
• Continue to encourage acts of kindness throughout the community and encourage people to track and submit these acts of kindness to the Kindness Counter link on the City’s website.
• Work with City Council Subcommittee and community group to refine the priorities for FY 2023/24 for implementation.
Estimated Cost: Staff time
2. Promote an Unbiased and Inclusive Environment
Summary: In the wake of major social and political changes over the past decades, employers are taking steps to increase diversity, equity, and inclusion at the workplace. Studies have shown diversity and inclusion are much more than a legal or moral requirement; it is also a competitive advantage.
FY 2023/24 Objective:
• Foster and promote an inclusive culture.
• Enhanced employee engagement and retention.
• Communicate goals and measure progress.
ORGANIZATIONAL EFFECTIVENESS
City Initiatives
Key Tasks:
• Develop evidence-based Ideas to increase diversity, equity, and inclusion in the Workplace.
• Develop a City Policy/Committee.
• Ongoing training for all employee levels and any new hires on “Unconscious Bias and Diversity”.
Estimated Cost: Staff time and training costs.
3. Age Friendly Communities Action Plan
Summary: The population of the United States is rapidly aging, and Solana Beach has one of the oldest populations in San Diego County. The San Diego Foundation, in close partnership with the American Association of Retired Persons (AARP) and San Diego State University, has funding and assistance to help cities develop and implement an Age-Friendly Communities Program that works with stakeholders and local governments to promote programs and system-level changes that create more livable environments for residents of all ages and abilities. The Age-Friendly Communities Program addresses the various needs of older adults, such as:
• Transportation
• Housing
• Outdoor Spaces and Buildings
• Community Support and Health Services
• Respect and Social Inclusion
• Communication and Information
• Social Participation
• Civic Participation and Enjoyment
The San Diego Foundation is committed to assisting cities with the adoption of agefriendly action plans throughout the region. The City Council adopted the AgeFriendly Solana Beach Action Plan on March 22, 2023.
FY 2023/24 Objective: To implement programs and policies outlined in the adopted Age-Friendly Action Plan. The initial tasks will be to continue the coordination of senior programs and services with local service providers while maximizing the use of the City facilities to accommodate the programs. Staff will then work to implement other identified priorities as resources allow.
ORGANIZATIONAL EFFECTIVENESS
City Initiatives
Key Tasks:
• Coordinate with other local service providers, including Solana Beach Community Connections, Solana Beach Presbyterian Church, the County Library, etc. to maximize programs and services for the senior community. • Include infrastructure improvements to promote accessibility and walkability. • Communicate effectively City programs, projects and activities to the senior community.
• Increase senior activities, programs and services.
Estimated Cost: TBD pending Council direction on recommendations in the adopted Age-Friendly Solana Beach Action Plan. City Staff will explore partnerships to maximize senior programs and services including utilizing City facilities. However, increased programs and services may require more investment from the City, which will be brought to Council for consideration before implementation.
4. The Mayors’ Monarch Pledge
Summary: The monarch butterfly is an iconic species whose eastern populations have declined by 90% and western populations by 99% in recent years. Through the National Wildlife Federation's (NWF) Mayors' Monarch Pledge, U.S. cities, municipalities, and other communities are committing to create habitat for the monarch butterfly and pollinators, and to educate residents about how they can make a difference at home and in their community. Mayors who have taken the Mayors’ Monarch Pledge must commit to implement at least three of 30 action items outlined on the NWF website (nwf.org/MayorsMonarchPledge) every year the pledge is taken. At least one action must be taken from the “Program & Demonstration Gardens” section. Mayors that complete eight or more actions will receive special recognition as part of the National Wildlife Federation’s Mayors’ Monarch Pledge Leadership Circle, and those that complete 24 or more actions will be recognized as a Monarch Champion. In addition, the City must report on its progress of implementing these actions annually including details about the event such as who was engaged, how many individuals engaged and how many milkweed or pollinator-friendly native nectar plants were planted over how large an area. The City first took the pledge for the 2021 program year and renewed its pledge for the 2022 and 2023 program year.
FY 2023/24 Objective: Implement at least three Monarch action items and compile the annual report detailing how they were implemented to remain in good standing with the Mayors’ Monarch Pledge guidelines.
Key Tasks:
• Implement projects to fulfill the following three action items:
o Continue to engage with the SeaWeeders to support monarch butterfly conservation.
ORGANIZATIONAL EFFECTIVENESS
City Initiatives
o Continue to engage with the SeaWeeders and other partners to plant native milkweeds and nectar-producing plants in locations like the Coastal Rail Trail, at the La Colonia Community Center, and other City-owned properties.
o Add or maintain native milkweed and nectar producing plants in community gardens and at the El Jardin de los Ninos at the La Colonia Community Center.
o Add native milkweed and nectar producing plans at new City projects, including the future Glenmont Park.
• Prepare annual report about progress on the above three actions including statistics on numbers of plants purchased or planted.
Estimated Cost: Staff time, maintenance cost for plants and any costs for new plants purchased by the City.
5. Blue City Certification
Summary: The Blue City Network is a certification system that recognizes cities, towns, and counties that demonstrate their communities’ commitment to healthy waterways and oceans. Participants gain access to proven resources and blueprints provided by top environmental nonprofits, cities, and governmental agencies. Upon certification, participants become part of the Blue City Network
FY 2023/24 Objective: Maintain membership in the network of cities and counties and be willing to implement, collaborate, and share information on jurisdictional sustainability programs across four solution areas: waste minimization, climate protection, and resilience, healthy ecosystems, and water quality and efficiency.
Key Task:
• If required, complete a detailed re-assessment questionnaire to renew membership.
• Coordinate with the Blue City network on any local projects or educational opportunities.
Estimated Cost: Staff time.
ORGANIZATIONAL EFFECTIVENESS
Unprioritized Organizational Effectiveness Issues
E. Unprioritized Organizational Effectiveness
Issues
• Government Transparency - Sustain and improve the City’s records management plan to ensure efficient and effective access and retention of City records for the purpose of identifying, protecting, and preserving the official history of City actions.
• Development of City Donation, Dedication and Memorial Policies. • Analyze the potential to implement free “Wi-Fi” zones at public locations. Staff is currently analyzing the ability to provide free Wi-Fi zones at Fletcher Cove Park and adjacent beaches as well as at La Colonia Park.
• Continue efforts to facilitate paperless City Council meetings. • Implement system to post signed Resolutions online.
• Explore posting Staff presentations with City Council agendas online.
ENVIRONMENTAL SUSTAINABILITY
Policy Development
ENVIRONMENTAL SUSTAINABILITY
A. Policy Development
1. Climate Action Plan Update
Summary: The City has made considerable progress on many measures identified in the Climate Action Plan (CAP) which was adopted in July 2017. Major highlights include the establishment of a regional Community Choice Aggregation (CCA) program; the adoption of a reach code ordinance to decarbonize buildings and increase Electric Vehicle (EV) infrastructure; implementation of Senate Bill 1383 which will curtail methane emissions from landfills. According to the latest GHG Inventory completed for 2018 by the San Diego Association of Governments (SANDAG) in conjunction with the Energy Policy Initiatives Center (EPIC), emissions in the City have dropped approximately 40% below the levels first measured in 2010.
The CAP’s goal is to reduce emissions from 2010 levels by 50% by 2035.
Section 5.3 of the CAP states the City will update the Plan every five years, therefore 2022 is the year the City should undergo a revision to its CAP which is opportune, because since 2017 decarbonization technologies and trends have been refined to support GHG reductions and the City could formally incorporate those into a new CAP.
FY 2023/24 Objective: Gather the latest best scientific practices and capitalize on regional knowledge and coalition groups to identify effective CAP target measures that can be effectuated by the City as well as ones that would require the City’s participation in Regional actions. Make progress on the key measures identified in the summary above and that are called out separately in the sections that follow.
Contracted with EPIC/Ascent and have begun the CAP update process with the first community outreach meeting was held on April 19th. Finalized CAP expected toward the end of the 2023 calendar year.
Key Tasks:
• Continue regional sustainability work with local governmental agencies, non-profit organizations and environmental groups including the County’s Decarbonization Framework, SANDAG, San Diego Foundation, the Climate Collaborative and the North Coast Energy Action Collaborative to collaborate on regional sustainability efforts. Staff has continued to attend regional meetings to discuss regional sustainability strategies.
• Continue following state and federal legislation.
• Implement any CAP measures from the old plan or a revised one, if adopted during this Work Plan year, that Council determines should have priority. Adopted revised Reach Codes for the 2021 Building Code Cycle.
ENVIRONMENTAL SUSTAINABILITY
Policy Development
• Continue to educate the community on issues related to environmental sustainability measures identified in the CAP through the website, social media, electronic communications and activities/events throughout the year. • Continue to negotiate with SDG&E to purchase remaining streetlights and retrofit with LED technology.
• Include a Social Equity Chapter in the CAP revision. Social Equity concerns will be included in the CAP update.
• Follow and stay involved with regional efforts for the next CAP revision process.
Staff attends regular meetings with other cities and the County to discuss CAP revisions.
Estimated Costs: The contract with EPIC/Ascent is for $100,000 to complete the CAP update.
2. Continue Compliance Requirements for Solana Energy Alliance (SEA) and Continue Growth and Establishment of Clean Energy Alliance (CEA) Summary: The City Council has been very active and supportive in promoting the formation of a local Community Choice Aggregation (CCA) program. The environmental and economic benefits of a successful CCA are well documented, and the City is on the forefront in San Diego County on this issue. The City Council gave the final approval to launch SEA in February 2018 and the rates were approved in March, 2018. SEA officially launched in June 2018, making it the first CCA in San Diego County. SEA has been operating for close to three years and is in the process of transitioning to the Clean Energy Alliance (CEA) with the cities of Carlsbad and Del Mar. SEA will have achieved all of its top priorities including providing a higher renewable portfolio percentage (50% renewable energy, 75% greenhouse gas (GHG) free product) than San Diego Gas and Electric (SDG&E), maintaining local control and saving its customers close to $500,000 during the life of the program. The City is extremely proud that it was successful in launching the first CCA in the County and leading the way to the launch of two new CCA JPA’s in the region. Much of the focus for FY 2023/24 will be to continue to accomplish the tasks necessary to wind down SEA and to expand CEA.
FY 2023/24 Objective: Continue compliance requirements of the Solana Energy Alliance (SEA) mandated by the CPUC. In addition, work with the CEA Board to accomplish the necessary tasks to maintain the successful launch and implementation of CEA in 2023/24.
Key Tasks:
• Continue working with the selected consultant team (The Energy Authority and Calpine Energy Solutions) to manage the ongoing compliance requirements of SEA that will extend into 2024.
ENVIRONMENTAL SUSTAINABILITY
Policy Development
• Continue regulatory filings.
• Continue monitoring legislation for possible action.
• Advocate the potential to increase the baseline RPS of CEA to eventually reach the 100% RPS goal as soon as possible but no later than 2035. CEA has incorporated incremental (~2%) annual increases to the RPS in its Integrated Resource Plan (IRP), as well as the pro forma, to achieve 100% by 2035. • Continue to work with the CEA Board and consultant team to accomplish the necessary tasks to implement and expand CEA in 2023/24. • Enroll City accounts to CEA’s Green Impact 100% Renewable Energy product.
Estimated Costs: The structure of the SEA program was for the consultant team to bear the costs of the formation and launch of the program and the program will repay those initial costs with revenue from the program. With the formation of CEA, the City committed $150,000 along with the cities of Carlsbad and Del Mar (for a total of $450,000) for initial costs to accomplish the tasks necessary for the successful launch of CEA. It is anticipated that those costs will be repaid to the respective cities as soon as revenues are available after CEA launch, but no later than 36-months after the launch date. The CEA Board will also consider other earlier repayment options such as securing payment from the banking partner once selected.
3. Plastic Use Restrictions
Summary: The City adopted a robust single-use plastics ordinance in 2019 and most provisions of the ordinance were slated to go into effect in 2020. However, the COVID-19 pandemic paused efforts to educate businesses and enforce the ordinance as local businesses faced unprecedented economic challenges.
Considerable effort to educate businesses and residents is still required to ensure compliance so that plastics and other single-use items are successfully diverted from the environment and/or the waste stream. In addition, internal City policies and procedures need to be monitored to ensure compliance by the City with ordinance requirements. Special effort needs to be made to analyze and identify how the City can support water-bottle-free events on City property by ensuring easy to access water hook-ups for drinking stations at major events and access to water bottle filling stations on City property in general.
FY 2023/24 Objective: Plan and execute an education and outreach campaign so that the requirements of the new ordinance are well-understood and successfully implemented. Letters were mailed to restaurants reminding them about our ordinance. Collaborated with Surfrider’s Ocean Friendly Restaurant program as an additional means to reach out to restaurants. Most of this work has been coordinated by the Climate Action Commission.
ENVIRONMENTAL SUSTAINABILITY
Policy Development
Monitor implementation efforts and identify challenges. Consider options to ensure that for events on City property that there is drinking water availability either through the installation of water stations, providing access to potable water hookups and electricity if vendors wish to supply their own water stations or help event organizers identify other alternatives to bottled water. Purchased a new drinking water station for Fletcher Cove Park.
Key Tasks:
• Consider consultant assistance to initiate a public outreach and education campaign. Implement a code enforcement campaign to ensure compliance. • Review and update City purchasing procedures to ensure compliance. • Educate City Staff about the new restrictions.
• Continue communication with the business community and residents to ensure compliance.
• Continue to conduct outreach to the community.
• Identify any compliance challenges and assist efforts for businesses to comply through outreach and educational materials.
• Consider and identify or help coordinate drinking water alternatives to bottled water for events occurring on City property. Developed a Green Events Checklist to help events understand the city’s requirements during events on City property.
Estimated Costs: Potential Consultant costs if the City outsources the education and outreach efforts. Staff time and potential increased water and electricity costs if City potable water hookups are offered to event organizers or if water stations are provided by the City. The City has identified and prioritized the installation of water filling stations at public facilities and the utilization of annual grants to fund the projects.
4. Electric Vehicle Infrastructure and Incentives
Summary: The City would like to explore policies that would add to the electrical vehicle charging infrastructure in the City and region and promote policies which would increase and facilitate the use of electric vehicles by residents for daily transportation needs. This item is addressed in Measures T-1, T-5, T-8 and T-10 in the CAP.
The City accomplished a major milestone with the adoption of the Energy Reach Codes which included required EV infrastructure installations in new and significantly remodeled development. This will significantly increase the much needed infrastructure throughout the community and hopefully spur further implementation in public spaces.
ENVIRONMENTAL SUSTAINABILITY
Policy Development
FY 2023/24 Objective: Continue to explore State and Federal incentives for electric vehicles and electric vehicle charging infrastructure, especially in public spaces, and promote within the City. Researched various grant opportunities, but the City was not a qualified applicant for any opportunities reviewed by Staff.
Key Tasks:
• Identify eligible parking spots on city-owned lots for conversion to preferred parking for EV and AFVs.
• Conduct outreach to the City’s businesses and commercial property owners to encourage the conversion of private parking spaces to EV and AFV preferred parking.
• Research and apply for EV charging station grants if available. • Strive over time to convert municipal gasoline fueled vehicle fleet to EV’s to achieve 50% gasoline reduction.
Estimated Costs: Staff time and potential consultant costs if the City continues to explore future building code amendments to address this item, which could require technical expertise.
5. City Facility Energy Efficiency and Decarbonization Upgrades Summary: There is an opportunity for City facilities to lower energy usage through the installation of more energy efficient lighting, HVAC systems, new windows and potentially installing photovoltaics and/or battery storage systems. There are also potentially some funding mechanisms available to fund these sorts of projects.
FY 2023/24 Objective: In consultation with Energy Efficiency Consultants, evaluate energy efficiency upgrade options for City facilities and their initial costs and potential future cost savings. Research funding options for any cost-efficient and energy saving projects. Met with potential consultant to do this work, but the City has not committed yet. Based on the results of this work, energy efficiency measures could be identified and included in the CAP update.
Key Tasks:
• Draft and issue an RFP for an Energy Efficiency Consultant to evaluate potential energy projects for City facilities.
• Select an Energy Efficiency Consultant to develop a plan for projects at City facilities.
• Bring Energy Efficiency Plan to Council for consideration. • Research the potential installation of operable windows at City Hall.
ENVIRONMENTAL SUSTAINABILITY
Policy Development
Estimated Costs: Total costs unknown and would be determined after identifying the scope of the project.
6. Green Infrastructure Considerations for Climate Resiliency and Adaptation Summary: The City’s most recently adopted Climate Adaptation Plan calls for the use of green infrastructure to improve climate resiliency. Runoff from stormwater continues to be a major cause of water pollution in urban areas. It carries trash, bacteria, heavy metals, and other pollutants through storm sewers into local waterways. Heavy rainstorms can cause flooding that damages property and infrastructure.
Historically, communities have used gray infrastructure—systems of gutters, pipes, and tunnels—to move stormwater away from where we live to treatment plants or straight to local water bodies. The gray infrastructure in many areas is aging, and its existing capacity to manage large volumes of stormwater is decreasing. To meet this challenge, many communities are installing green infrastructure systems to bolster their capacity to manage stormwater. By doing so, communities are becoming more resilient and achieving environmental, social and economic benefits.
Basically, green infrastructure filters and absorbs stormwater where it falls. In 2019, Congress enacted the Water Infrastructure Improvement Act, which defines green infrastructure as "the range of measures that use plant or soil systems, permeable pavement or other permeable surfaces or substrates, stormwater harvest and reuse, or landscaping to store, infiltrate, or evapotranspirate stormwater and reduce flows to sewer systems or to surface waters." Green infrastructure elements can be woven into a community at several scales.
FY 2023/24 Objective: Increase the City’s tree canopy and plant areas to support local pollinators and other native animal species. Increase the use of green infrastructure citywide by considering the use of green infrastructure for all City and private developer projects. The size of the project should be taken into consideration when analyzing and requiring green infrastructure above and beyond what is mandated.
Key Task:
• Analyze the necessity of the development of a green infrastructure handbook to guide public and private project implementation in the City.
Estimated Cost: The cost of planting new trees or plant areas and incorporating green infrastructure will be assessed on a project by project basis.
ENVIRONMENTAL SUSTAINABILITY
Policy Development
7. Senate Bill (SB) 1383 Implementation
Summary: SB 1383 is considered to be the most significant waste reduction mandate to be adopted in California in the last 30 years and went into effect January 1, 2022. SB 1383 establishes new requirements for local governments which state that cities must: 1) provide organic waste collection to all residents and business; 2) establish an edible food recovery program that recovers edible food from the waste stream; 3) conduct outreach and education to affected parties; 4) evaluate the City’s capacity to implement SB 1383; 5) procure recycled organic waste products like compost, mulch, and renewable natural gas (RNG); inspect and enforce compliance with SB 1383; and 6) maintain accurate and timely records of SB 1383. The City is in compliance with all mandates, but continued compliance will still require considerable Staff time to implement. Most of the time will be required for education, compliance review, inspections, record keeping and outreach.
The City has been meaningfully coordinating with Regional Solid Waste Association (RSWA) cities to tackle several tasks as a region which has allowed the City to implement several requirements without expenditures from the City’s General Fund.
FY 2023/24 Objective: Continue implementation and monitoring of all SB 1383 program components including City purchasing requirements; reporting requirement; record-keeping requirements; education & outreach and enforcement. SB 1383 has been fully implemented and the City continues to meet education, inspection and enforcement requirements through a contract with the Solana Center funded by a grant received from CalRecycle.
Key Tasks:
• Continue to reach out and educate all food generators who must comply with the edible food donation requirements of SB 1383.
• Continue to complete all annual state-required reporting and capacity planning. • Continue to monitor compliance and manage waiver process for those businesses who seek an exemption from either the organics recycling or edible food donation requirements.
• Ensure City’s recycled paper procurement policies are followed and documented. • All other tasks associated with SB 1383 compliance including development of a process for inspection and enforcement which needs to be in effect no later than 1/1/2024. Currently inspections being completed using the Solana Center as a contractor, but future funding and inspections are not currently incorporated into the budget.
Estimated Costs: Staff time and potential program implementation costs not currently known or identified. Staff will return to Council when these potential costs are identified for consideration. Staff has begun to work with RSWA to develop a collective strategy with the goal to reduce costs for local cities by working together.
Future inspection and enforcement costs are unknown.
ENVIRONMENTAL SUSTAINABILITY
Capital Projects
B. Capital Projects
1. Major Storm Drain System Improvement Projects
Summary: There are a number of storm drain systems throughout the City that are in need of improvements/upgrades. This project provides ongoing design and construction of several additional storm drain system improvements throughout the City based on a priority ranking determined by Staff. A project was also completed in FY 2023/24 to line or replace several Corrugated Metal Pipes that were in the worst condition.
FY 2023/24 Objective: Improve storm drain infrastructure throughout the City.
Key Tasks:
• Identify priority projects.
• Complete design.
• Conduct public bidding process for major projects.
• Construct improvements.
• Develop details for the next project.
• Provide trash full-capture devices on storm drain inlets.
Estimated Cost: Estimated total cost of $ $300,000 for storm drain improvements in FY 2023/24.
2. Increase Recycled Water Infrastructure Throughout City and Promote the Transition to a Potable Reuse Program
Summary: When practicable and cost-effective, the City is interested in increasing the recycled water infrastructure throughout the City to maximize the distribution of recycled water that is produced at the SEJPA facility and reduce the demand on imported, energy intensive, potable water. For long-term planning, the City will support the SEJPA and its efforts to develop a potable water reuse program.
FY 2023/24 Objective: Research and analyze the ability to bring recycled water further into the City for potential commercial properties, park/medians and for all City facilities in areas that are practicable and cost-effective. Encourage private properties (such as condos along Via de la Valle) to hook up to recycled water where it is available. In addition, the City should target areas that are already “water-wise” and implementing measures to reduce water use (installation of drought tolerant landscaping, low flow irrigation, etc.) so the City is not promoting the use of more water. Finally, and most importunately, the City should encourage the continued exploration of potable reuse.
ENVIRONMENTAL SUSTAINABILITY
Capital Projects
Key Tasks:
• Budget for ongoing infrastructure costs after project completion for such things as the replacement of sprinkler heads and other assorted needs. • Develop project ready plans for any future grant opportunities. • Continue dialogue with property owners and HOAs along Via de la Valle about connecting to the new recycled water line.
• Identify and prioritize areas to target for recycled water infrastructure improvements.
• Support and promote SEJPA and its efforts to develop a potable reuse program.
Estimated Costs: TBD based on future identified and approved projects.
ENVIRONMENTAL SUSTAINABILITY
Unprioritized Environmental Sustainability Issues
C. Unprioritized Environmental Sustainability
Issues
• Implement Measure T-10 of the CAP to increase bicycle lanes in the City to a total 17 miles of bike lanes. Currently, there are approximately 15.3 miles of bike lines in the City.
• Explore energy storage at City facilities.
• Implement policies that support energy storage and microgrids. • Prepare strategy for net zero carbon citywide.
• Summarize and implement lessons learned from the Coronavirus emergency. • Bike Share/Car Share Program – Monitor the implementation of the BCycle program in Encinitas and analyze the potential to expand that into Solana Beach.
Staff continues to participate in regional meetings held by SANDAG and will monitor the program in Encinitas before deciding how to move forward, if necessary. Staff will also engage the local bike shops for interest in a program when appropriate.
• Monitor the beach report card grades for Seascape Sur to see if additional actions need to be taken at that storm drain outlet.
• Develop an educational flyer for residents that live on or next to slopes on how to properly design and landscape slopes to protect them during storm events. • Continue to use the latest available organic and nonchemical pesticides and eliminate any use of rodenticides in City’s Parks, rights of ways and public facilities.
• Research grant funding opportunities for EV charging infrastructure, including SANDAG.
FISCAL SUSTAINABILITY
Economic Development
FISCAL SUSTAINABILITY
A.Economic Development
1. North County Transit District (NCTD) Property Planning & Related Issues Summary: NCTD issued a second Request for Proposals (RFP) in December 2014 and received four development proposals. The responses to this RFP were evaluated by a NCTD Selection Committee with local representation and a selected Development Team was recommended to the NCTD Board. In 2017, NCTD entered into an Exclusive Negotiation Agreement (ENA) with the selected developer and a pre-application review was completed by Community Development Staff on December 21, 2017. Due to several factors, NCTD terminated the ENA in 2018.
Since that time, City Staff and NCTD have been discussing future disposition and development of the property.
FY 2023/24 Objective: Continue discussions and negotiations with NCTD in order to facilitate planning and public agency use/development of the NCTD site and related public parking. The City would eventually take the lead on facilitating a new RFP process for the property. The total project area includes the entire NCTD property, including the open space area at the corner of Lomas Santa Fe and North Cedros.
Key Task:
• Continue and complete negotiations with NCTD for disposition of property to explore public agency use/ development.
FISCAL SUSTAINABILITY
Facility Asset Management
B. Facility Asset Management
1. Facilities/Asset Replacement Master Plan
Summary: The purpose the analysis and establishment of the fund was to identify costs for the replacement or renovation of City facilities and assets, including buildings, beach stairs, and the Lomas Santa Fe bridge, among other things such as vehicles and equipment.
FY 2023/24 Objective: The City has completed a condition assessment and associated costs for all City facilities. Starting in FY 2014/15 through FY 2022/23, Council has authorized a total of $1,211,600 for this Master Plan. The FY 2023/24 objective is to keep funding this Master Plan and completing necessary maintenance projects at City facilities.
Key Tasks:
• Update City facility/asset inventory list on an annual basis. • Prioritize maintenance and replacement costs.
• Continue funding this item on an annual basis. Funding will be based on a formula applied to the Internal Service Fund Charge equal to 50% of the annual depreciation value of vehicles & equipment and building & improvement assets for the prior fiscal year end.
• Begin funding a Facility/Asset Reserve within the Sanitation Enterprise Fund using the same methodology of a transfer into the reserve equal to 50% of the annual depreciation value of vehicles & equipment and building & infrastructure assets for the prior fiscal year end.
Estimated Cost: The costs to fund facility and asset replacement are significant. For the Asset Replacement Fund the allocation for FY2023/24 is $228,570 and for the Facilities Replacement Fund it is $301,490. These will be the recommended Internal Service Fund Charges in the FY 2023/24 Budget, pending final budget approval.
For the Sanitation Enterprise Fund Facility/Asset Replacement reserve, the allocation for FY2023/24 is $262,530 which will be the recommended transfer in the FY 2023/24 Budget, pending final budget approval.
FISCAL SUSTAINABILITY
CalPERS Future Liability
C. CalPERS Future Liability
1. Proactively Pursue Measures to Reduce CalPERS Future Liabilities Summary: Council established a PARS Pension Trust Fund in FY 2015/16 to fund Pension liabilities to initiate this objective. Council approved the PARS Trust Fund in October 2015 and has appropriated a total of $3,723,023 for unfunded pension liabilities through FY 2022/2023. Including contributions and investment earnings, the pension liabilities fund had an account balance of $4,024,766.95 as of December 31, 2022. The purpose of the establishment of this Trust would be to pay down the CalPERS unfunded future liability quicker and provide less volatility which would lower the overall costs to the City.
FY 2023/24 Objective: Continue to fund and/or establish an on-going budget line item to reduce CalPERS pension obligations.
Key Tasks:
• Continue funding the PARS Trust Fund in FY 2023/2024. • Consider the development of a Council Pension Funding Policy to address the City’s long-term pension obligations.
Estimated Costs: Staff will request 35% of the fiscal year end surplus be deposited to the PARS Pension Trust Fund.
FISCAL SUSTAINABILITY
OPEB Future Liability
D. OPEB Future Liability
1. Proactively Pursue Measures to Reduce Other Post-Employment Benefits (OPEB) Future Liabilities
Summary: Council established and is funding a PARS Post-Employment Benefits Trust Fund in FY 2015/16 to fund Other Post-Employment (Health) Benefits (OPEB) liabilities to initiate this objective. Council approved the PARS Trust Fund in October 2015 and has appropriated through FY 2022/2023 a total of $1,238,581 for unfunded OPEB liabilities. Including contributions and investment earnings, the OPEB liabilities funds had an account balance of $1,340,395 as of December 31, 2022. The purpose of the establishment of this Trust would be to establish a long-term reserve to pay down the OPEB unfunded future liability quicker and provide less volatility which would lower the overall costs to the City.
Council approved as part of the FY’s, 2018/19through 2022/23 adopted budgets an amount for the City’s OPEB obligation. These amounts were equal to the actuarially determined contribution (ADC) for the fiscal years as determined by Bartel Associates, LLC. The ADC includes annual pay-as-you go benefit payments for retirees and PEMCHA administrative costs with the balance of the ADC being sent to the PARS Trust Fund for OPEB.
Establishing this funding mechanism in the adopted budgets resulted in a reduction in the City’s OPEB net liability by $2,038,685 from $4,454,874 in FY 2017/18 to $2,416,189 on June 30th, 2022.
FY 2023/24 Objective: Continue to fund an on-going budget line item equal to the ADC as determined by the OPEB actuarial valuation to address the City’s OPEB liability obligation.
Key Tasks:
• Continue funding the PARS Trust Fund in FY 2023/2024 pursuant to Council direction.
Estimated Cost: $300,000 will be included in the FY 2023/24 budget.
FISCAL SUSTAINABILITY
Unprioritized Fiscal Sustainability Issues
E.Unprioritized Fiscal Sustainability Issues
• Regional, State and Federal Funding opportunities for capital and redevelopment projects.
• Conduct a Transient Occupancy Tax (TOT) local hotel audit. • Research ways to make “downtown” more visitor friendly (i.e., QR Code program).
• Review the Fire Benefit Fee.
• Research ways to minimize Fire Department overtime costs. • Conduct Short Term Vacation Rental (STVR) Monitoring and Compliance Review.
HIGHLIGHTS OF SIGNIFICANT PROJECTS
Completed in Fiscal Year 2022/23
HIGHLIGHTS OF SIGNIFICANT PROJECTS
A. Completed in Fiscal Year 2022/23
• Submitted Caltrans and SANDAG ATP Grant App for Lomas Santa Fe Improvements and Santa Helena Neighborhood Trail
• Completed design for South Acacia/South Sierra Avenue roadway improvements. • Installed story poles and conduct preliminary view assessment for Marine Safety Center design alternative
• Installed stop signs at Nardo/Fresca and Nardo/Nardito intersections • Installed various traffic safety LED signs and other pedestrian safety improvements around Solana Vista school
• Installed Speed Cushions on South Sierra, North Rios, South Cedros at Community's Requests
• Completed replacement of Fletcher Cove Tot Lot
• Completed design for La Colonia Tot Lot
• Completed Safe Routes to School Master Plan
• Completed FY 2022-23 ADA Ramp Project (using CDBG funding) • Completed FY 2021-22 Street Repair Project
• Completed Design FY 2022-2023 Street Repair Project
• Completed FY 2022-23 Sewer and Storm Drain Repair Project • Advertised Fire Station Generator for construction bids • Repaired Lithocrete Concrete at Fletcher Cove Park
• Submitted CDP application to the CCC for beach access ramp replacement & dissipater grate
• Constructed Lomas Santa Fe Bridge Repairs
• Replaced roof and exterior siding at Fletcher Cove Community Center • Replaced roof at Marine Safety Center
• Developed design options for pedestrian crossing at North Hwy 101 in coordination with the City of Encinitas
• Completed the Scope of Work and advertised for bids for City-Wide Traffic Signal Upgrade Project Phase I
• Installed two new HVAC units at City Hall
HIGHLIGHTS OF SIGNIFICANT PROJECTS
Completed in Fiscal Year 2022/23
• Installed new HVAC control system at City Hall
• Continued work on preliminary design and public engagement for Glenmont Neighborhood Park
• Planted 15 trees at several sites throughout the community • Completed maintenance tasks including painting the interior/exterior, damaged flooring, and upgraded electrical/alarm system for the Museum
• Completed maintenance tasks including replacing windows, replacing doors, upgraded outdoor shower, and installed new air compressor at Marine Safety Headquarters • Completed maintenance tasks including upgrading lighting system to LED and remodeled storage room to new IT offices in City Hall
• Designed and deployed new audio-visual Bring-Your-Own-Device (BYOD) system at La Colonia Community Center
• Designed and deployed various infrastructure upgrades to Council Chambers AudioVisual Technology • Upgraded technology for all conference rooms at City Hall: Mayors, Planning, Roberts • Upgraded and expanded Wi-Fi Services at La Colonia Park & Museum • Upgraded Security Key FOB access system at City Hall
• Deployed Automatic ADA Compliance system to City Website • Upgraded Security Camera system for City Hall
• Hired seven seasonal lifeguards during a very challenging job market. At the same time, other agencies could not hire enough lifeguards to staff towers, leading to massive overtime expenses
• Returned to a full capacity Junior Lifeguard Program – with enrollment exceeding 2019 (pre-COVID) numbers
• Continued Community Outreach programs teaching CPR to the City of Solana Beach Public Works team along with Teen Volunteers in Action (San Dieguito High School Team) • Lifeguards first on scene to a CPR call on Sierra Avenue, thanks to our implementation of Tablet Command and use of tablets/iPads
• Zero drownings or deaths on COSB public beaches
• Lifeguards responded in conjunction with SBFD multiple times for calls for service in Annie’s Canyon/San Elijo Lagoon utilizing 4x4 lifeguard vehicles for increased efficiency • Smuggling vessel aided with help of USCG to ensure no patrons went in water, conditions were unsafe and if vessel attempted to land, injuries most likely would have ensued • Multiple other panga landings in Solana Beach, where SBLGs aided to prevent any injuries, environmental harm, and safe removal of vessels off the beach • Utilized a PWC (Unit 2482) to rescue kayak fisherman offshore in an emergency
HIGHLIGHTS OF SIGNIFICANT PROJECTS
Completed in Fiscal Year 2022/23
• Lifeguards (along with SDSO) responded to two (2) separate suicide attempts on beach, both patients helped to aided and transferred to further care with help of SDSO PERT/Psych Teams
• Aided DMLG with shark attack on 11/4/22
• Participated in SDR-ALERT Mass Rescue Operation (MRO) Training • Opened 17 recruitments, which resulted in receiving 250 applications • Human Resources (HR) reviewed 90 applications that were sent to Subject Matter Experts (SMEs) for further review
• HR administered 2 performance exams – Firefighter and Fire Engineer • HR facilitated and interviewed 76 candidates, including seasonal Staff • Hired and onboarded 42 new employees, including seasonal Staff • Managed 39 cases of COVID at various capacities (Employee and/or Family) • Facilitated, managed and informed Staff regarding changes in policies and regulations related to COVID
• Participated and managed the interactive discussion process for employees with vaccine mandate exemption requests
• HR successfully completed Plan Year 2022 Open Enrollment and hosted a virtual open enrollment Health Fair.
• Managed employee leaves (FMLA/ CFRA/PDL/ADA)
• COBRA Benefit Management and Retirement Administration • Processed 15 new Worker’s Compensation claims
• Started the RFP process for a new Worker’s Compensation Third Party Administrator • Managed and handled various employee relation matters • Conducted various salary and compensation surveys
• Performed policy review and updates
• Hosted annual Employee Appreciation Party
• Awarded Employee recognitions (Star Award)
• Conducted employee trainings as well as New Hire Orientations • Implemented and rolled out PERFORM module for employee evaluations • Developed Building Electrification and Solar PV “Reach Codes”. Solar PV Reach Code was approved by the CEC and is now in effect for new development and significant redevelopment projects.
• Continued implementation of SB 1383 compliance programs to assist restaurants, grocery stores and public schools.
HIGHLIGHTS OF SIGNIFICANT PROJECTS
Completed in Fiscal Year 2022/23
• Implemented the Mayor’s Monarch Pledge for expanding habitats for Monarch butterflies and other pollinators on the Coastal Rail Trail, at the Fire Station and at La Colonia Park • Implemented trash abatement services from Pride Industries (formerly Partnerships With Industry)
• Performed and completed monthly pest and rodent control treatments at city facilities with Habitat Protection
• Performed and completed restroom unlock/lockup, patrol, alarm monitoring, and asneeded security services with Rancho Santa Fe Security • Continued agreement with Regional Water Quality Control Board (RWQCB) • Performed and completed construction of annual Sewer and Storm Drain Rehabilitation Project
• Performed annual Stevens Creek inspection and cleaning • Performed and completed construction of the annual Pavement Rehabilitation Project • Continued successful partnership with the Boys and Girls Club to provide free after school programs in the Eden Gardens neighborhood
• Continued the successful transition from SEA to CEA
• Continued annual funding of the PARS Trust Fund for Pension & OPEB Liabilities • Completed City’s first Age Friendly Solana Beach Action Plan, including conducting multiple workshops in English and Spanish, in-person and virtual, to engage our senior population
• Continued to manage the CDBG-CV Grant from the County in support of a food and nutrition program for residents-in-need administered through the Community Resource Center
• Continued working with other North County cities to implement a Homeless Outreach Pilot program in Solana Beach fostering cooperation between the County and other cities to provide services to unsheltered individuals
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.6.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: Engineering Department
SUBJECT: City Council Consideration of Resolution 2023-085 Awarding the 2023 Street Maintenance & Repairs Project
BACKGROUND:
In 2021, a City-wide pavement condition assessment was performed to determine the most effective way to budget, repair, replace and preserve City street pavements. Based upon this condition assessment report, the consultant that prepared the assessment developed a priority list for the City’s pavement repairs and maintenance. This list was used to select street segments for this year’s street maintenance and repair program.
At the April 12, 2023, City Council (Council) meeting, the Council approved the list of streets for the Fiscal Year (FY) 2022/23 Street Maintenance and Repairs Project and authorized the City Engineer to advertise for construction bids. The map of the proposed streets to be resurfaced is included as Attachment 2.
In addition to the pavement resurfacing shown on the attached map, this year’s project includes the following:
1. Construction of median curbs on Highland Drive between Lomas Santa Fe Drive and Uno Verde. Planting of these areas would be done as a separate project in the future.
2. Removal and reconstruction of curb, gutter, and sidewalk, including full width pavement overlay, on South Acacia from Plaza Street to the Distillery parking lot.
3. Removal and reconstruction of the sidewalk on South Sierra adjacent to the Distillery parking lot.
4. Localized pavement repairs (digouts) throughout the City.
5. Repainting faded traffic striping at selected locations.
6. Replacement of damaged sidewalks.
7. Installation of speed cushions at undetermined locations, if approved under Council policy.
June 28, 2023
Award 2023 Street Maintenance Project
This item is before the City Council to consider adopting Resolution 2023-085 (Attachment 1) awarding a construction contract to Quality Construction & Engineering, the lowest responsive and responsible bidder for the 2023 Street Maintenance & Repairs Project, and appropriating additional funding previously approved by Council.
DISCUSSION:
The 2023 Street Maintenance & Repairs Project, Bid No. 2023-07, was prepared and advertised for construction bids. The City received three bid proposals for Bid No. 2023-
07. On June 6, 2023, at 2:00 p.m., the City Clerk opened the bids. The bids are listed in Table 1 below.
Table 1: Bid Results
Contractor Bid Price
Quality Construction & Engineering $ 1,088,838.40
TC Construction Company $ 1,299,450.36
Eagle Paving $ 1,565,000.00
The bid submitted by Quality Construction & Engineering was found to be complete and responsive to the bid specifications. Prior work references were checked and found to be satisfactory, and Quality Construction & Engineering has a valid contractor’s license. Staff is recommending that Quality Construction & Engineering be awarded the construction contract. The contract amount is based on the City Engineer’s estimated unit quantities and the contractor’s bid unit prices. The final cost of the project will be based on field measurements and the actual completed quantities. The contract allows 90 working days (18 weeks) to complete the work. The project is anticipated to be started in August 2023 and be completed in December 2023.
CEQA COMPLIANCE STATEMENT:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the State CEQA Guidelines.
FISCAL IMPACT:
Project funding will be from the Fiscal Year (FY) 2022/23 Annual Pavement Management Program and the South Acacia Reconstruction Project. The funding includes $154,000 in Gas Tax Funds, $315,000 in TransNet Funds (including $90,000 programed for South Acacia Streetscape Project), $400,000 in Road Repair and Accountability Act (SB1) Funds of which $290,000 is currently budgeted with an additional $110,000 requested to be appropriated, and $306,000 in General Funds. The estimated funding available for this project is $1,175,000.
June 28, 2023
Award 2023 Street Maintenance Project
As noted above, Staff is requesting that Council authorize an appropriation of $110,000 from the Road Repair and Accountability Act (SB1) Fund for a total amount of $400,000 to be spent from the SB1 Fund.
In addition to the $1,088,838.40 construction contract, Staff is recommending the remaining budget for a construction contingency of $86,161.60 (approximately 7.9%) for unanticipated changes and additional street repairs, for a total construction budget of $1,175,000.
WORK PLAN:
This project is listed in the FY 2022/23 Work Plan under the Unprioritized Community Character Issues.
OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with alternative amendments / modifications. • Do not approve Staff recommendations.
DEPARTMENT RECOMMENDATION:
Staff recommends the City Council consider adoption of Resolution 2023-085:
1. Awarding a construction contract to Quality Construction & Engineering in the amount of $1,088,838.40, for the 2023 Street Maintenance & Repairs Project, Bid 2023-07.
2. Approving an amount of $86,161.60 for construction contingency.
3. Authorizing the City Manager to execute the construction contract on behalf of the City.
4. Authorizing the City Manager to approve cumulative change orders up to the amount of the construction contingency.
5. Authorizing the appropriation of $110,000 from the Road Repair and Accountability Act (SB1) account to the Annual Pavement Management Project.
6. Authorizing the City Treasurer to amend the FY 2022/23 Adopted Budget accordingly.
June 28, 2023
Award 2023 Street Maintenance Project
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2023-085
2. Map of Proposed Street Resurfacing
RESOLUTION 2023-085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, AWARDING A
CONSTRUCTION CONTRACT TO QUALITY
CONSTRUCTION & ENGINEERING FOR THE 2023
STREET MAINTENANCE & REPAIRS PROJECT
WHEREAS, the current Fiscal Year (FY) 2022/23 Capital Improvement Program (CIP) budget includes funding for street maintenance and repairs; and WHEREAS, the Engineering Department utilized a City-wide pavement condition assessment, field reviews and a review of previous street rehabilitation projects to identify the list of streets to be repaired as part of this project; and WHEREAS, on June 6, 2023, three bids for the 2023 Street Maintenance & Repairs Project, Bid No. 2023-07, were received and publicly opened by the City Clerk.
At that time, it was determined that Quality Construction & Engineering was the apparent low bidder with a construction estimate of $1,088,838.40; and WHEREAS, Staff recommends a construction contingency of approximately 7.9%, in the amount of $86,161.60, for unanticipated extra work.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the above recitations are true and correct.
2. That the City Council awards the construction contract to Quality Construction & Engineering, in the amount of $1,088,838.40, for the 2023 Street Maintenance & Repairs Project, Bid 2023-07.
3. That the City Council approves an amount of $86,161.60 for construction contingency.
4. That the City Council authorizes the City Manager to execute the construction contract on behalf of the City.
5. That the City Council authorizes the City Manager to approve cumulative change orders up to the construction contingency amount.
6. That the City Council authorizes an appropriation of $110,000 in the Road Repair and Accountability Act (SB1) account for the Annual Pavement Management Project.
Resolution 2023-085
Award 2023 Street Maintenance & Repairs Project
7. That the City Council authorizes the City Treasurer to amend the Fiscal Year 2022/23 Adopted Budget accordingly.
PASSED AND ADOPTED this 28th day of June 2023, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk
THERESA
SANTA
CHICA VIA
OVERLAYSLURRY SEAL
INCLUDES
PLANTED
MEDIANS
2023 STREET MAINTENANCE
ACACIA
SIDEWALK
& CURBS
CUMBRES
VIA MIL
LSFCC * * *
*
HERNANEZ
LOMAS SANTA FE TO BE
RESURFACED WITHFEDERAL FUNDED PROJECT
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.7.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: Public Works Department
SUBJECT: City Council Consideration of Resolution 2023-086 Accepting the Replacement of the HVAC Central Control
System & HVAC Rooftop Units Project as Complete and
Authorizing the City Clerk to File a Notice of Completion BACKGROUND:
At the July 13, 2022, City Council meeting, the City Council approved Resolution 2022- 091 awarding a Professional Services Agreement (PSA) to Seaside Heating and Air for Heating, Ventilation, and Air Conditioning (HVAC) Maintenance Services. This PSA included the replacement of the HVAC Control System and two HVAC Rooftop units at City Hall.
This item is before the City Council for the consideration of Resolution 2023-086 (Attachment 1) to report the final project costs, accept the project as complete and direct the City Clerk to file a Notice of Completion (NOC).
DISCUSSION:
Seaside Heating and Air completed all work on this project in accordance with the approved plans and specifications of Bid No. 2022-05 to the satisfaction of the City Engineer.
A summary of the project accomplishments is listed below:
June 28, 2023
HVAC Control System & Rooftop Units Replacement Project NOC
City Hall
ITEM DESCRIPTION APPROVED
AMOUNT
ACTUAL AMOUNT
Replace Two Rooftop HVAC Units (x2)
Option for Coastal Corrosion Protection Coating
on Entire Unit (x2)
$11,600 Each (x2)
$1,800 Each (x2)
$23,200
$3,600
SUB-TOTAL $26,800 $26,800
HVAC Units Replacement - Contingency (10%) $2,680 $0
TOTAL with Contingency $29,480 $26,800
ITEM DESCRIPTION APPROVED
AMOUNT
ACTUAL AMOUNT
Replace Central Control System at City Hall $14,400 $12,400 Central Control System Contingency - (10%) $1,440 $0
TOTAL with Contingency Amount $15,840 $12,400
TOTAL Project Amount $45,320 $39,200
CEQA COMPLIANCE STATEMENT:
The Project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(a) of the State CEQA Guidelines.
FISCAL IMPACT:
As indicated in the table above, the approved construction budget was $45,320 and the final construction costs were $39,200. The project was completed under the construction budget and none of the construction contingency was spent.
WORK PLAN:
This project is not identified in the Fiscal Year 2022/23 Work Plan.
OPTIONS:
• Approve Staff recommendation.
• Do not approve Staff recommendation.
• Provide direction to Staff.
June 28, 2023
HVAC Control System & Rooftop Units Replacement Project NOC
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council adopt Resolution 2023-086:
1. Authorizing the City Council to accept, as complete, the HVAC Control System & HVAC Rooftop units Replacement Project, Bid No. 2022-05, performed by Seaside Heating and Air.
2. Authorizing the City Clerk to file a Notice of Completion.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2023-086
RESOLUTION 2023-086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, ACCEPTING AS
COMPLETE THE REPLACEMENT OF THE HVAC CENTRAL
CONTROL SYSTEM & HVAC ROOFTOP UNITS PROJECT,
BID NO. 2023-05, AND AUTHORIZING THE CITY CLERK TO
FILE A NOTICE OF COMPLETION
WHEREAS, on July 13, 2022, the City Council awarded a construction contract for the Replacement of the HVAC Central Control System & HVAC Rooftop Units Project, Bid No. 2022-05, Seaside Heating & Air; and
WHEREAS, the replacement of the HVAC Central Control System & HVAC Rooftop Units Project has now been completed in accordance with the plans and specifications included as part of the public works construction contract with Seaside Heating & Air, to the satisfaction of the City Engineer.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the above recitations are true and correct.
2. That the City Council accepts as complete the HVAC Central Control System & HVAC Rooftop Units Project, Bid No. 2022-05, performed by Seaside Heating & Air.
3. That the City Council authorizes the City Clerk to file a Notice of Completion for the project.
PASSED AND ADOPTED this 28th day of June 2023, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
ABSENT: Councilmembers
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.8.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: Engineering Department
SUBJECT: City Council Consideration of Resolution 2023-084 Authorizing the City Clerk to File a Notice of Completion for the Fiscal Year 21-22 Street Maintenance & Repair
Project
BACKGROUND:
At the February 23, 2022, City Council (Council) Meeting, Council awarded the construction contract for the Fiscal Year (FY) 21-22 Street Maintenance & Repair Project, Bid No. 2022-01, to PAL General Engineering. The project included localized asphalt concrete pavement repairs, pavement resurfacing overlays, addition of asphalt berms and speed cushions, replacement of traffic striping and markings, addition of pedestrian ramps, replacement of damaged concrete sidewalks and curbs, La Colonia Park parking lot repairs and sealcoat, and construction of two art foundations.
This item is before the Council to consider adoption of Resolution 2023-084 (Attachment 1) to report the final project costs, accept the project as complete, approve a final change order, appropriate additional funding, and to direct the City Clerk to file a Notice of Completion.
DISCUSSION:
PAL General Engineering completed all work on this project in accordance with the approved plans and specifications of Bid No. 2022-01 to the satisfaction of the City Engineer. The City will release the 5% retention ($43,916) 35 days after the approval of the Notice of Completion by the Council.
The following is a summary of this year’s project:
June 28, 2023
FY 21-22 Street Maintenance & Repair Project NOC
Pavement Resurfacing (overlays)
• Glencrest Drive, from Glencrest Place to Canyon Drive • South Nardo Avenue, from Lomas Santa Fe to El Sueno
• Lirio Street
• Juanita Street
• Santa Helena, from Santa Rosita to Sun Valley Road
• Santa Theresa Court
• Via Chica
• 2,800 Square Feet of dig-outs in Lomas Santa Fe
• 15,000 Square Feet of dig-outs in Local Streets
Traffic Striping and Markings
• Highland Drive edge lines added and repainting existing striping, west of San Andres
• Highland Drive repainting existing, east of San Andres to San Lucas • Repainting streets in list above and at localized pavement repairs Repairs, Replacements and New Construction
• 841 Ida Avenue – added asphalt concrete berm
• Solana Glen Court cul-de-sac – replace damaged concrete • 120-140 South Sierra Avenue – replace damaged concrete • Barbara Avenue cul-de-sac – curb and gutter improvements • Solana Vista Elementary School – pedestrian enhancements • La Colonia Park parking lot repairs, sealcoat, and restriping • San Andres Drive at Las Banderas Avenue – art pad installation* • North Cedros Avenue at Cliff Street – foundation for permanent sculpture art* *Funded by Public Art Fund
Additional Work Utilizing the Approved Contingency Amount During the course of every Street Maintenance and Repair Project, variety of street maintenance repair needs are identified that must be addressed. In response to these community needs and under direction from the City Manager, the contractor performed additional work utilizing the contingency allocated for this project by the City Council.
Below is a summary of the extra work.
• Removed and replaced damaged and uplifted concrete at the following locations:
o La Colonia Park uplifted concrete walkway
o Via Mil Cumbres (east) at Lomas Santa Fe Drive cross gutter o Sun Valley Road sidewalk panels
June 28, 2023
FY 21-22 Street Maintenance & Repair Project NOC
o Solana Hills Drive near Dell Street sidewalk and curb, including tree root removal
o Cerro Verde near Cerro Largo sidewalk and curb
o 265 Santa Helena sidewalk
o City Hall entrance walkway.
o Pacific at Hill Street northeast curb return replacement and new pedestrian ramp o Fresca Street near Fresca Court curb and sidewalk
• Speed cushions installed on North Rios Avenue and South Sierra Avenue • La Colonia Park pickle ball court enlargement (10-feet added to south side) • Pump station access road, north of North Rios Avenue, emergency repairs (paid under the contract contingency amount. Staff recommends this amount to be funded under Sanitation district funds).
• Storm Damage Related Emergency Repairs
o Fletcher Cove Park damaged storm drain manhole lid replacement o Lomas Santa Fe Drive near Cedros Avenue sinkhole and storm drain invert repair
Emergency Storm Drain Work Outside Contingency Amount
Following the heavy rain events in February and March of the year, City Staff was notified of two sinkholes that were associated with deteriorated storm drains. These sinkholes required immediate emergency repairs. The two locations are summarized as follows:
• 1042 Highland Drive – An 8-foot-deep sinkhole occurred in the driveway adjacent to the road, posing a hazard to vehicles and pedestrians. The City’s maintenance contractor performed a video inspection and found the existing 18-inch diameter corrugated metal pipe (CMP) directly under Highland Drive to be significantly deteriorated with holes exposing the underground soil. PAL General Engineering, under contract for the street maintenance project, conducted an emergency replacement of the storm drain crossing under Highland Drive on a time and material basis. The deteriorated CMP was replaced with a much higher quality High Density Polyurethane pipe (HDPE), a new storm drain inlet was constructed on the upstream side (the south side of the road), and a precast concrete manhole structure was built on the downstream side of the street (north side) that connected the City’s HDPE to a private storm drain.
• 441 Santa Victoria – A sinkhole developed to the west of this property along a relatively steep slope adjacent to the San Elijo Lagoon. The sinkhole created a large cavity approximately 23 feet high directly over a 36-inch diameter CMP, a City owned storm drain which was found to be significantly deteriorated. The erosion created a slope failure at mid-slope close to the backyards of two single family residences, creating an urgent condition. To correct this problem and to avoid further erosion into the backyards, City Engineering Staff in consultation with the City’s on-call geotechnical engineer developed a design plan for PAL Engineer to perform. The designed plans included a run-off bypass system, a safe shoring system for the crew to perform designed repair work, construction of an access road and access ramp to June 28, 2023
FY 21-22 Street Maintenance & Repair Project NOC
the affected area, and selection of an appropriate construction method for restoration of the large cavity along the slope. The design plans were successfully implemented, and the rear yard slope was properly restored to the satisfaction of the City Engineer.
City Staff worked closely with the adjacent homeowners, the HOA’s representatives, and members of the neighborhood to minimize the impact associated with the highly sensitive and complicated repair and restoration work. While the site is perfectly secure and the existing public storm drain is fully operational, Staff will have to include a second phase of this repair work into a future City-wide storm drain upgrade project which will include a lining operation for this storm drain.
CEQA COMPLIANCE STATEMENT:
The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the State CEQA Guidelines.
FISCAL IMPACT:
Project funding is from the FY 2021/22 Annual Pavement Management Project as listed in Table 1 below:
Table 1: Funding
In addition to the $547,612 construction contract, the Council authorized the remaining budget for a contingency of $155,888 (approximately 28%) for unanticipated changes and additional street repairs, for a total construction budget of $703,500. During construction, the City Manager approved two change orders totaling $151,452 for the additional work previously described that utilized the entirety of the Council approved contingency.
The emergency storm drain work described above was performed by the contractor. Staff is requesting the City Council to appropriate additional funding and to approve a final change order for the emergency work. The contractor submitted daily work tickets documenting the time and materials paid for each day. The Highland Drive storm drain replacement totaled $57,989 and the Santa Victoria storm drain and slope repairs totaled $121,276. Staff is requesting City Council approval for a final change order in the amount of $179,265. If approved, the final contract amount for this project will be $878,329.
To fund the emergency work, Staff is requesting additional appropriations to the project.
Change Order 2 included repairs to the sewer pump station access road in the amount of CIP No. Project Title Fund Amount
CIP-13 Annual Pavement Management Program Gas Tax $170,000 TransNet 38,000
SB1 270,000
General Fund 200,000
CIP for La Colonia Parking Lot Repair General Fund 8,000 Public Art Reserve General Fund 17,500
Total Funding $703,500
June 28, 2023
FY 21-22 Street Maintenance & Repair Project NOC
$6,715. Staff is requesting $6,715 to be appropriated from the Sanitation Fund. An additional appropriation from the General Fund is requested, as shown in Table 2 below.
Table 2: Additional Appropriation
Description Amount
Project Budget from Table 1 $703,500
Awarded Base Contract -547,612
Change Order 1 -104,574
Change Order 2 -46,878
Change Order 3 -179,265
Funding Deficit -$174,829
Sanitation Fund Appropriation 6,715
General Fund Appropriation -$168,114
Staff is requesting that Council authorize an appropriation of $6,715 from the Sanitation Fund and an appropriation of $168,114 from the General Fund.
WORK PLAN:
Unprioritized Community Character Issues.
OPTIONS:
• Adopt Staff recommendation.
• Deny Staff recommendation and provide direction.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council adopt Resolution 2023-084:
1. Authorizing the City Manager to execute a final change order in the amount of $179,265 for a final contract amount of $878,329.
2. Authorizing the City Council to accept, as complete, the FY 21-22 Street Maintenance & Repair Project, Bid No. 2022-01, performed by PAL General Engineering.
3. Authorizing the City Clerk to file a Notice of Completion.
4. Appropriating $6,715 to the FY 2021/22 Annual Pavement Management Project from the Sanitation Fund.
5. Appropriating $168,114 to the FY 2021/22 Annual Pavement Management Project from the General Fund.
June 28, 2023
FY 21-22 Street Maintenance & Repair Project NOC
6. Authorizing the City Treasurer to amend the FY 2022/23 Adopted Budget accordingly.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2023-084
RESOLUTION 2023-084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, ACCEPTING AS
COMPLETE THE FY 21-22 STREET MAINTENANCE &
REPAIR PROJECT, BID NO. 2022-01, AUTHORIZING THE
CITY CLERK TO FILE A NOTICE OF COMPLETION, AND
APPROPRIATING ADDITIONAL FUNDING
WHEREAS, on February 23, 2022, the City Council awarded a construction contract for the FY 21-22 Street Maintenance & Repair Project, Bid No. 2022-01, to PAL General Engineering; and
WHEREAS, the FY 21-22 Street Maintenance & Repair Project has now been completed in accordance with the plans and specifications included as part of the public works contract with PAL General Engineering to the satisfaction of the City Engineer; and WHEREAS, the contractor performed additional storm drain emergency work for the city that necessitates additional project funding.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the above recitations are true and correct.
2. That the City Council authorizes the City Manager to execute a final change order in the amount of $179,265 for a final contract amount of $878,329.
3. That the City Council accepts as complete the FY 21-22 Street Maintenance & Repair Project, Bid No. 2022-01, performed by PAL General Engineering.
4. That the City Council authorizes the City Clerk to file a Notice of Completion for the project.
5. That the City Council appropriates $6,715 to the FY 2021/22 Annual Pavement Management Project from the Sanitation Fund.
6. That the City Council appropriates $168,114 to the FY 2021/22 Annual Pavement Management Project from the General Fund.
Resolution 2023-084
FY 21-22 Street Maintenance & Repair Project NOC
7. That the City Council authorizes the City Treasurer to amend the FY 2022/23 Adopted Budget accordingly.
PASSED AND ADOPTED this 28th day of June 2023, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
ABSENT: Councilmembers
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
_______________________________________________________________________ _______________________________________________________________________
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: Public Safety / Fire
SUBJECT: City Council Consideration of Resolution 2023-088 Amending the City’s Professional Service Agreement with North County Emergency Vehicle Services
BACKGROUND:
On August 24, 2022, the City of Solana Beach (City) awarded North County Emergency Vehicle Service (NCEVS) an agreement to perform routine maintenance and emergency repairs on fire apparatus. NCEVS has performed, and is scheduled to perform, specific maintenance and repairs on the fire apparatus. This scope of work includes annual maintenance on the front-line fire engine (E-237), the reserve fire engine (R-237) and the front-line truck (T-237).
This item is before City Council to consider adopting Resolution 2023-088 (Attachment 1) to amend the City’s Professional Service Agreement (PSA) with NCEVS, increasing the amount not to exceed from $60,000 to $70,000 for Fiscal Year (FY) 2022/23, exercising the first of four time extensions, and increasing the four (4) potential agreement extensions to an amount not to exceed $85,000 per year.
DISCUSSION:
NCEVS provides routine maintenance and emergency repairs on City fire apparatus.
Additionally, NCEVS is to provide mobile emergency vehicle service that can be performed at the City’s fire station. This reduces the down time of the emergency response apparatus while eliminating the costs of transporting the apparatus to off-site locations. NCEVS staff is certified to work on the fire apparatus and maintains documentation of work that has been provided. Their work has been consistent, thorough, and completed in a timely manner.
Currently, all fire apparatuses are reaching the final years of optimal service life which is creating an increase in the costs to keep them operational. Engines have an optimal life of 10 years and trucks have an optimal life of 15 years. Solana Beach’s frontline Engine (E237) has been in service for 8 years, the frontline Truck (T237) has been in service for 14 years and the reserve Engine (E237R) has been in service for 18 years. The aging apparatuses have increased the need for additional servicing in order to abide by stringent safety AGENDA ITEM # A.9.
June 28, 2023
NCEVS PSA Amendment
regulations and maintain compliance of safety standards. Additionally, there have been overall cost increases in parts and labor due to inflation and supply chain logistics. These apparatuses require specialized firefighting equipment and tires, all of which have increased in costs.
During FY 2022/23, the increase in costs for parts and the additional servicing needed due to the apparatuses age, the cost to maintain these vehicles has increased beyond the contractual amount originally anticipated. The apparatuses recent unanticipated repair has created the need to increase the contract for the current FY 2022/23.
Staff is recommending the approval of an amendment to the PSA with NCEVS increasing the amount not to exceed to $70,000 for FY 2022/23, exercising the first of four time extensions, and increasing the four (4) potential extensions to an amount not to exceed $85,000 per year.
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA.
FISCAL IMPACT:
There are sufficient funds in the Fire Department’s budget to increase the contract for annual maintenance and as-needed maintenance repairs of the fire apparatuses for FY 2022/23 by $10,000 from $60,000 to $70,000.
The Fire Department has proposed additional funds for annual maintenance and as-needed repairs of fire apparatuses in the Vehicle Maintenance account (1006120 – 64280) of the proposed FY 2023/24 and FY 2024/25 budgets.
WORK PLAN:
N/A
OPTIONS:
• Approve Staff recommendation
• Approve Staff recommendation with alternative amendments / modifications. • Reject Staff recommendation and provide direction.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council adopt Resolution 2023-088:
1. Authorizing an increase to the PSA with North County Emergency Vehicle Services for an amount not to exceed $70,000 for FY 2022/23.
June 28, 2023
NCEVS PSA Amendment
2. Authorizing an increase to the four (4) potential extensions of the PSA with North County Emergency Vehicle Services to an amount not to exceed $85,000 per year.
3. Authorizing the first time extension for Fiscal Year 2023-2024.
4. Authorizing the City Manager to execute the First Amendment and subsequent time extensions to the agreement with North County Emergency Vehicle Services.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation
_________________________
Gregory Wade, City Manager
Attachment:
1. Resolution 2023-088
RESOLUTION 2023-088
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLANA
BEACH, CALIFORNIA, APPROVING AND AUTHORIZING THE FIRST
AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT
WITH NORTH COUNTY EMERGENCY VEHICLE SERVICES OF SAN
MARCOS, CALIFORNIA, INCREASING THE AMOUNT NOT TO
EXCEED, EXERCISING THE FIRST TIME EXTENSION, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENTS
WHEREAS, the City of Solana Beach places a priority on public safety and maintaining the apparatuses and equipment used to provide these services; and WHEREAS, in August 2022, the City Council awarded an agreement to North County Emergency Vehicle Services (NCEVS) for maintenance and repair of the City’s fire apparatuses, which included four optional one-year extensions, for an amount not to exceed $60,000 per year; and
WHEREAS, in May 2023, additional repairs to the City’s fire apparatuses were needed and performed by NCEVS in an amount that exceeded the contractual limit of $60,000; and
WHEREAS, the City’s aging fire apparatuses are experiencing the need for additional servicing to maintain safety standards and operability; and WHEREAS, the overall cost of parts and amount of labor needed has increased for the maintenance of the apparatuses; and
WHEREAS, the increase in servicing and cost of materials requires an increase in the agreement’s amount not to exceed amount for the four optional one-year extensions to an amount not to exceed $85,000 per year.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolves as follows:
1. That the above recitations are true and correct.
2. That the City Council approves the First Amendment to the agreement with North County Emergency Vehicle Services to include:
a. Increasing the amount not to exceed to $70,000 for Fiscal Year 2022/2023. b. That the City Council approves and authorizes an increase for the four (4) optional one-year extensions to an amount not to exceed $85,000 per fiscal year.
Resolution 2023-088
NCEVS PSA Amendment
c. That the City Council approves the exercise of the first of four one-year extensions for Fiscal Year 2023/2024.
3. That the City Manager is authorized to execute the First Amendment to the agreement and any subsequent time extensions.
PASSED AND ADOPTED this 28th day of June, 2023 at a regular meeting of the City Council of the City of Solana Beach, California, by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA CANLAS, City Attorney ANGELA IVEY, City Clerk
CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # C.1.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: City Manager’s Office
SUBJECT: FY 2023/24 Community Grant Program Awards
____________________________________________________________________________ BACKGROUND:
On May 4, 2004, the City Council adopted Resolution No. 2004-68 approving Council Policy No. 14 establishing the Community Grant Program (“Grant Program”) and Application Guidelines for the Grant Program.
At the March 8, 2023 City Council Meeting, the City Council authorized the Fiscal Year (FY) 2023/24 Community Grant Program. At this meeting, the City Council also increased the City’s contribution to the program to $20,000 which, when combined with EDCO’s contribution of $15,000 as part of the community enhancement efforts through the solid waste Franchise Agreement with the City, increased the total grant program to $35,000. The City Council also authorized increasing the maximum grant amount to $6,000 for a single grant request.
At the June 14, 2023 City Council meeting, the grant applicants gave presentations on their respective program requests. There are a total of fourteen (14) applications for a maximum funding request of $79,630.
This item is before the City Council to select the FY 2023/24 Community Grant Program recipients and ratify the City Councils March 8, 2023 actions increasing the total grant program to $35,000 and increasing the individual applicants maximum award to $6,000.
June 28, 2023
FY 2023/24 Community Grant Awards
DISCUSSION:
The following fourteen (14) applications were received by the City during the solicitation period (in alphabetical order):
Applicant Amount Requested
Assistance League Rancho San Dieguito $6,000
Bike Walk Solana $3,650
Boys and Girls Club of San Dieguito $6,000
California Western School of Law Community Law Project (CLP) $6,000 Casa De Amistad $6,000
Community Resource Center $5,000
Disconnect Collective, Inc. $6,000
Jaliscience Folkloric Academy $5,000
La Colonia Community Foundation $6,000
North Coast Repertory Theatre $6,000
Pathways to Citizenship $5,980
Rancho Sante Fe Youth Soccer $6,000
Solana Beach Civic & Historical Society $6,000
Solana Beach Community Connections $6,000
Total $79,630
The City’s FY 2023/24 Budget contains an appropriation in the amount of $35,000 to be used to fund community grants. In past years, the Council has authorized an additional $5,000 from the Reserve Public Arts Account to be used to fund the North Coast Repertory Theatre (NCRT) grant application. During the June 14, 2023 Council Meeting, Council discussed the possibility of increasing this Public Arts contribution to $6,000 commensurate with the increased maximum grant amount. There was some confusion in the grant application submitted by NCRT, but Staff was able to clarify that they would like to request $6,000 for their proposed program. The table above and the Fiscal Section have been revised to reflect this request.
Also at the June 14, 2023 City Council meeting, Council raised a question about BikeWalkSolana’s insurance costs in the project’s budget, as it accounted for a large portion of their budget. Based on Council’s question, BikeWalkSolana informed Staff via email (Attachment 2) that they were able to acquire a reduced insurance rate for the smart cycling classes. The lower insurance cost has reduced BikeWalkSolana’s project costs and thus the organization has informed Staff it would like to amend the project’s grant request of $5,650, by $2,000, to $3,650. The table above and the Fiscal Section have been revised to reflect this request.
Santa Fe Christian (SFC) Schools Cooperation
Eleven years ago, the City and SFC created a unique partnership to more efficiently and effectively assist the non-profit organizations that specifically serve the La Colonia de Eden Gardens community. This partnership, which has included a contribution ranging from $10,000 to $25,000 from SFC in past years, has allowed both the City and SFC to maximize its limited resources to provide the most benefit for this underserved population. SFC has confirmed their generous contribution amount of $15,000 for this year’s partnership.
June 28, 2023
FY 2023/24 Community Grant Awards
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA.
FISCAL IMPACT:
The FY 2023/24 Proposed Budget contains an appropriation in the amount of $35,000 to be used to fund community grants, subject to the City Council’s discretion. All fiscal appropriations are budgeted under the City Council budget unit Contribution to Other Agencies.
In past years, the Council has authorized an additional $5,000 from the Public Arts Reserve Account to be used to fund the North Coast Repertory Theatre grant application. Since the NCRT has requested $6,000 this cycle, and as noted above, the Council could choose to increase the Public Arts Reserve allocation to match the $6,000.
If Council approves the additional $6,000 from the Public Arts Reserve Account to be used, the funding breakdown would be as follows:
City’s FY 2023/24 Adopted Budget - $35,000
Public Arts Reserve Account - $ 6,000
Santa Fe Christian Schools - $15,000
Total - $56,000
The total funding request for the FY 2022/23 Community Grant cycle is $79,630, which is $23,630 more than the potential available funds listed above.
WORK PLAN:
N/A
OPTIONS:
• Approve Staff recommendation
• Approve Staff recommendation with modifications
• Deny Staff recommendation and provide direction
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council:
1. Select the FY 2023/24 Community Grant Program recipients and identify an award amount to each recipient.
June 28, 2023
FY 2023/24 Community Grant Awards
2. Adopt Resolution 2023-091 (Attachment 1) ratifying and authorizing the funding for the selected community grant applicants for financial assistance under the FY 2023/24 Community Grant Program.
CITY MANAGER RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2023-091
2. BikeWalkSolana Email
RESOLUTION 2023-091
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, AUTHORIZING CITY COUNCIL
FUNDING FOR SELECTED COMMUNITY GRANT RECIPIENTS
FOR FINANCIAL ASSISTANCE UNDER THE FISCAL YEAR (FY)
2023/24 COMMUNITY GRANT PROGRAM
WHEREAS, the City Council approved the offering of the FY 2023/24 Community Grant Program for community service organizations who seek program financial assistance at its March 8, 2023 meeting; and
WHEREAS, at the March 8, 2023 Council Meeting, the City Council approved the increased allocation of $35,000 for the purpose of funding the FY 2023/24 Community Grant Program in the FY 2023/24 Proposed Budget as well as increasing the maximum award possible per applicant from $5,000 to $6,000; and WHEREAS, the City Council has approved the allocation of $6,000 from the Public Art Reserve account for the purpose of funding the FY 2023/24 Community Grant Program in the FY 2023/24 Adopted Budget; and
WHEREAS, Santa Fe Christian Schools Cooperation has generously confirmed a contribution of $15,000 for the FY 2023/24 Community Grant Program; and WHEREAS, the City Council has received Requests for Financial Assistance for the FY 2023/24 Community Grant Program, reviewed all applications, and has determined the selection of the FY 2023/24 grant recipients and award amounts pursuant to Council Policy No. 14 (Policy).
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the above recitations are true and correct.
2. That the Council ratifies its action to increase the FY 2023/24 Budget to $35,000 and the maximum award possible per applicant from $5,000 to $6,000.
3. That the Council has reviewed all FY 2023/24 Community Grant requests and has determined the selection of the FY 2023/24 grant recipients and award amounts pursuant to Council Policy No. 14, which shall not exceed a total of $56,000 from all funding sources.
Resolution No. 2023-091
FY 2023/24 Grant Recipients
4. That the grant recipients, award amounts and funding sources for the FY 2023/24 Community Grant program shall be as indicated on Attachment 1 hereto, which is fully incorporated herein by this reference.
PASSED AND ADOPTED this 28th day of June, 2023, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Dan King
From: Krlstin Brinner <
Sent:
To:
Tuesday, June 20, 2023 4:26 PM
Dan King
Cc:
Subject:
Karl Rudnick; Douglas Alden; Jewel Edson; Patrlcla Letts community grant application from BikeWalkSolana
CAUTION: External e-mail. Do not click links or open attachments unless you recognize the sender and know the content is safe.
To whom it may concern,
Regarding BikeWalkSolana's request for a Community Grant through the Solana Beach Foundation, at last week's City Council meeting following my presentation concerning our grant application, there was a question about possibly reducing insurance expenses to lower the amount we were asking for. We have done some more research on this and found we can reduce the insurance costs associated with the smart cycling classes. The costs for the other events will remain the same. Here is the updated information for our application:
City Cycling Classes for teens and their parents:
Estimated cost: $4QOO $2000
BikeWalkSolana would like to offer 4 courses throughout the year. Each course would cost about $600 for iAs1::1raAce aAd $4,QG $500 for the instructors through the San Diego Bike Coalition.
Total amount requested:
$4,QGO $2000: Four Safe Cycling Classes
$750: New family friendly bike/roll/ride co-sponsored with the Solana Beach PTA $150: New self-guided walking tour/scavenger hunt
$750: Fourth Tour of Solana Beach Community Bike Ride
~ $3650 Total
Let me know if you have any questions.
Sincerely,
Kristin
1 CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # B.1.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: City Manager’s Department
SUBJECT: Public Hearing to Consider Adoption of Resolution 2023- 093 Approving the Fiscal Year (FY) 2023-24 Solid Waste
and Recycling Rate Increase for EDCO Waste and
Recycling Services
BACKGROUND:
The City of Solana Beach (City) has a Franchise Agreement (Agreement) with EDCO Waste and Recycling Services (EDCO) to provide residential and commercial solid waste and recycling collection services. Under the terms of the Agreement, EDCO may request a rate review annually to adjust the amount charged for providing services. The Agreement contains specific language regarding the rate review methodology. Rates may only be increased due to tipping fee (landfill disposal) and cost of living (CPI) increases on the base rate. The City is a member of the Regional Solid Waste Association (RSWA) that regulates the tipping fee for its member agencies. The proposed tipping fee and CPI increases are reviewed and approved by RSWA before being submitted to the City. City Staff then reviews the rate tables submitted by EDCO and, if appropriate, brings the requests before the City Council for consideration.
At the May 10, 2023 City Council (Council) meeting, the Council authorized the City to proceed with the proper Proposition 218 noticing and majority protest voting procedures including setting a Public Hearing to receive any protest votes for the solid waste and recycling rate increases.
This item is before the City Council to conduct the “protest hearing” to receive any protests regarding the proposed residential and commercial solid waste and recycling rate increases for FY 2023-24. If the City does not receive protest votes from more than fifty percent (50%) of property owners in the City, then the Council is requested to consider adopting Resolution 2023-092 (Attachment 1) approving the rate increases for residential and commercial solid waste and recycling services.
June 28, 2023
Public Hearing – Solid Waste and Recycling Rate Increases
DISCUSSION:
EDCO submitted a rate review adjustment request for Fiscal Year 2023/24. The CPI increased 6.927% for the period from December 2021 to December 2022. Under the current Agreement, any annual increase for CPI is to be capped at 4.0%. Therefore, only a 4.0% increase is applied to current rates after franchise fees and disposal fees are deducted from the current gross rate. This is the second straight year that the CPI cap was utilized, ultimately saving the residents and businesses money through a lower rate increase as a result of the structure of the Franchise Agreement. In addition, as negotiated in the most recent amendment to the RSWA agreement with EDCO, there is a disposal rate (tipping fee) freeze for FY 2023/24, further resulting in lower rates for our community.
For FY 2023/24, the proposed EDCO rate for residential services would increase from $27.59 to $28.48 per month (not including the National Pollutant Discharge Elimination System ‘NPDES’ fee) and EDCO’s commercial rate for the most common service (3-yard bin picked up 1 time per week) will increase from $117.56 to $119.77 per month (not including the NPDES fee).
In addition, to comply with SB 1383, the State’s organics recycling law, the City Council must consider an incremental increase in commercial organic collection rates that will vary for each customer, based upon service levels needed. The current commercial organics rate for a 65-gallon cart, serviced once per week, is $94.60 per month. The proposed commercial organics rate for the same level of service would increase to $98.38 per month.
The full rate review package can be found in Attachment 2 including the Commercial Commingled Organics rates proposed for the next fiscal year. These requests must go through the Proposition 218 noticing requirements, which Staff and EDCO have completed. Residential and commercial property owners received notification through the mail on the proposed rate increases and had a chance to submit a protest vote if they oppose. The vote outcome will be revealed during the Public Hearing at this City Council meeting.
PROP 218 NOTICE:
Article III D, section 6(a) of the California Constitution, commonly known as Proposition 218, requires that the City conduct a protest hearing in order to increase solid waste service charges. Public notification letters for this public hearing were sent out to all property and business owners in the City describing the rate adjustment requests and how to protest if desired, as required by law. At the time of this Staff Report preparation, no protests have been received by the City.
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA.
June 28, 2023
Public Hearing – Solid Waste and Recycling Rate Increases
FISCAL IMPACT:
The franchise fee of 10% will result in a slight increase in the City’s solid waste revenue fund from the minor increase in solid waste and recycling rates. In addition, there will be a slight increase in the costs paid to the City for litter abatement, street sweeping and storm water reduction activities.
WORK PLAN:
This item is not identified in the Work Plan.
OPTIONS:
• Approve the FY 2023-24 solid waste, recycling and organics rate increases identified in Attachment 2.
• Reject the residential and commercial solid waste rate increases for FY 2023-24. • Provide direction to Staff.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council:
1. Conduct the Public Hearing: Open the Public Hearing; Report Council disclosures; Report written protests received; Receive Public Testimony; Close the Public Hearing.
2. Following the Public Hearing, consider adopting Resolution 2023-092 approving EDCO’s rate review request increasing solid waste, recycling and organics rates for FY 2023–24 in accordance with the Franchise Agreement.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2023-092
2. EDCO Rate Review Application
RESOLUTION 2023-092
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, APPROVING RATE
INCREASES FOR EDCO WASTE AND RECYCLING
SERVICES FOR SOLID WASTE AND RECYCLING
COLLECTION
WHEREAS, the City of Solana Beach (City) has a Franchise Agreement (Agreement) with EDCO Waste and Recycling Services (EDCO) to provide residential and commercial solid waste and recycling collection services; and WHEREAS, EDCO has provided highly responsive solid waste and recycling services to the City; and
WHEREAS, the Agreement allows for EDCO to submit rate review applications annually to modify solid waste and recycling collection rates; and WHEREAS, the City complied with Proposition 218 noticing and voting requirements under Article III D, section 6(a) of the California Constitution; and WHEREAS, the City conducted a properly noticed public “protest hearing” at the June 28, 2023 City Council meeting regarding the proposed solid waste and recycling rates; and
WHEREAS, the City did not receive protest votes from more than fifty percent (50%) of property owners in the City.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolves as follows:
1. That the foregoing recitations are true and correct.
2. That the City Council approves EDCO’s rate review application, increasing solid waste and recycling rates as shown in Exhibits A through J, which are incorporated fully herein by this reference.
Resolution 2023-092
EDCO – Solid Waste and Recycling Rate Increases
PASSED AND ADOPTED this 28th day of June, 2023, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
_____________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ _____________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Resolution 2023-092
EDCO – Solid Waste and Recycling Rate Increases
EXHIBIT “A”
TRASH COLLECTION FEE
COMMERCIAL BIN RATES
Bin Size1
Service
Frequency
Existing Trash
Rate per
Month
FY 2023/2024
Proposed Trash
Rate per Month2
2 Cubic
Yard Bin
lX Week $78.57 $80.05
2X Week $136.44 $139.01
3X Week $193.94 $197.58
4X Week $249.61 $254.30
5XWeek $308.90 $314.71
6XWeek $366.59 $373.48
3 Cubic
Yard Bin
IX Week $117.56 $119.77
2XWeek $203.90 $207.73
3XWeek $292.84 $298.34
4XWeek $376.53 $383.61
5X Week $462.69 $471.39
6X Week $548.75 $559.06
4 Cubic
Yard Bin
IX Week $156.27 $159.20
2X Week $271.47 $276.57
3X Week $386.65 $393.92
4XWeek $501.54 $510.96
5X Week $616.51 $628.10
6X Week $731.18 $744.92
5 Cubic
Yard Bin
lX Week $194.93 $198.60
2X Week $338.95 $345.32
3X Week $482.88 $491.96
4X Week $707.70 $721.00
5X Week $770.36 $784.84
6XWeek $915.30 $932.50
l. For multiple bins, multiply the monthly bin rate by the number of bins.
2. Does not include the additional charges for the National Pollution Discharge Elimination System ("NPDES") fee.
Resolution 2023-092
EDCO – Solid Waste and Recycling Rate Increases
EXHIBIT “B”
TRASH COLLECTION FEECOMMERCIAL/MULTI-FAMILY ROLL-OFF RATES Fee Type
Existing Roll-Off
Rates
FY 2023/2024 Proposed
Roll-Off Rates
Roll-Off Boxes
Standard
$287.98 per load plus
tip fee for trash of
$59.79/ton
$299.50 per load plus
tip fees for trash and
CDI of $59.79/ton and
$98.89/ton respectively
1. For multiple cans, multiply the monthly can rate by the number of cans.
EXHIBIT “C”
TRASH COLLECTION FEE
COMMERCIAL RECYCLING RATES – MIXED OFFICE PAPER
Bin Size1
Service
Frequency
Existing
Recycling Rate
per Month
FY 2023/2024
Proposed
Recycling Rate per
Month2
2 Cubic
Yard Bin
lX Week $47.03 $48.91
2X Week $86.14 $89.58
3X Week $124.71 $129.70
4X Week $163.30 $169.83
5X Week $201.88 $209.96
3 Cubic
Yard Bin
IX Week $56.83 $59.11
2XWeek $103.13 $107.25
3X Week $149.41 $155.39
4X Week $195.67 $203.49
5X Week $241.96 $251.64
4 Cubic
Yard Bin
IX Week $63.01 $65.53
2X Week $117.00 $121.68
3X Week $171.02 $177.86
4X Week $225.02 $234.02
5X Week $279.02 $290.18
5 Cubic
Yard Bin
IX Week $70.73 $73.56
2X Week $132.44 $137.74
3X Week $194.14 $201.91
4X Week $255.87 $266.10
5X Week $317.57 $330.27
1. For multiple commercial cans, multiply the monthly can rate by the number of cans.
2. Does not include the additional charges for the National Pollution Discharge Elimination System ("NPDES") fee.
Resolution 2023-092
EDCO – Solid Waste and Recycling Rate Increases
EXHIBIT “D”
TRASH COLLECTION FEE
COMMERCIAL RECYCLING RATES – CARDBOARD
Bin Size1
Service
Frequency
Existing
Recycling Rate
perMonth
FY 2023/2024
Proposed
Recycling Rate
per Month2
2 Cubic Yard Bin IX Week $32.71 $34.02
3 Cubic Yard Bin lX Week $49.05 $51.02
4 Cubic Yard Bin IX Week $65.39 $68.00
5 Cubic Yard Bin IX Week $81.97 $85.25
1. For multiple cans, multiply the monthly can rate by the number of cans.
2. Does not include the additional charges for the National Pollution Discharge Elimination System ("NPDES") fee.
EXHIBIT “E”
TRASH COLLECTION FEE
SINGLE FAMILY TRASH/RESIDENTIAL RATES
Existing Monthly
Trash Fee
FY 2023/2024
Proposed Monthly
Trash Fee
$27.59 per month $28.48 per month
Resolution 2023-092
EDCO – Solid Waste and Recycling Rate Increases
EXHIBIT “F”
TRASH COLLECTION FEE MULTI -FAMILY BIN RATES
Bin Size1
Service
Frequency
Existing
Trash Rate
per Month
FY 2023/2024
Proposed
Trash Rate per
Month2
2 Cubic
Yard Bin
lX Week $76.48 $78.22
2XWeek $135.25 $138.04
3X Week $174.68 $177.74
4X Week $227.06 $230.89
5X Week $279.31 $283.92
3 Cubic
Yard Bin
lX Week $114.80 $117.42
2XWeek $204.94 $209.21
3X Week $295.11 $301.01
4X Week $385.20 $392.74
5X Week $480.51 $489.90
4 Cubic
Yard Bin
lX Week $146.62 $149.86
2XWeek $257.83 $262.90
3X Week $368.98 $375.87
4X Week $480.15 $488.86
5X Week $590.95 $601.47
5 Cubic
Yard Bin
lX Week $178.46 $182.32
2X Week $312.64 $318.58
3X Week $447.69 $455.77
4X Week $580.83 $590.95
5X Week $714.62 $726.81
1. For multiple bins, multiply the monthly bin rate by the number of bins.
2. Does not include the additional charges for the National Pollution Discharge Elimination System ("NPDES") fee.
EXHIBIT “G”
TRASH COLLECTION FEEMULTI-FAMILY RECYCLABLE RATES1
Existing Recycling Rates FY 2023/2024 Proposed
Recycling Rates per Month1
Per Residential Unit in
Complex
Per Residential Unit in
Complex
$1.67 $1.74
1. Does not include the additional charges for the NPDES fee.
Resolution 2023-092
EDCO – Solid Waste and Recycling Rate Increases
EXHIBIT “H”
TRASH COLLECTION FEEMULTI-FAMILY TEMPORARY BIN
Existing Recycling Rates FY 2023/2024 Proposed
Recycling Rates per Month1
Multi-family Temp Bin (1 week
rental)
Multi-family Temp Bin (1 week
rental)
$102.10 $104.21
1. Does not include the additional charges for the NPDES fee.
EXHIBIT “I”
MULTI-FAMILY CAN SERVICE FEE1
Service
Frequency
Current Trash
Rate (per
month)
FY 2023/2024
Proposed
Trash Rate
per Month 2
1X Week $44.58 $45.70
2X Week $89.44 $90.40
1. For multiple commercial cans, multiply the monthly can rate by the number of cans.
2. Does not include the additional charges for the NPDES fee.
EXHIBIT “J”
TRASH COLLECTION FEE
MULTI-FAMILY ROLL-OFF RATES
Fee Type Existing Roll-Off
Rates
FY 2023/2024
Proposed Roll-Off
Rates
Roll-Off Boxes
Standard
$287.98 per load plus
tip fee for trash of
$59.79/ton
$299.50 per load plus
tip fees for trash and
CDI of $59.79/ton and
$98.89/ton respectively
WASTE & RECYCLING SERVICES
March 24, 2023
Mr. Dan King
Assistant City Manager
City of Solana Beach
635 S. Highway 101
Solana Beach, CA 92075
Dear Dan:
The Franchise Agreement between the City of Solana Beach and EDCO allows for annual rate adjustments. Section 8.3 of the Agreement includes the details of the rate adjustment procedures.
As outlined, rates may be increased due to changes in landfill tipping fees and increases in the Los Angeles-Anaheim Consumer Price Index (CPI). EDCO is requesting an allowable rate adjustment based on changes in the CPI only. The effective date of this rate adjustment will be July 1, 2023 .
CPI Adjustment
To calculate the CPI portion of the adjustment, the second half of the 2021 index (294.018) was compared to the second half of2022 index (314.384) which produced a 20.366 point change or
6.927% increase. Under the current franchise agreement, any annual increase is to be capped at
4.0%. Therefore, only a 4.0% increase is applied to current rates after franchise fees, AB939 and disposal fees are deducted from the current gross rate. A copy of the applicable CPI is attached for your reference.
Rate Summary
The total fee adjustments as outlined above when applied will result in residential rates increasing from $28.91 per month to $29.80, an increase of $0.89 per month per household for customers using a 96 Gallon Cart. Commercial rates for the most common service (a three cubic yard bin served once weekly) would increase from $127.81 to $130.02 or $2.21 per month. We propose to implement both residential and commercial rate changes on July 1, 2023 .
Please feel free to review these adjustments and let me know if you have any questions or comments.
Attachments
"We'll Take Care of It"
224 S. Las Posas Road • San Marcos, California 92078
(760) 744-2700 • Fax: (760) 752-8339 • edcodisposal. corn • Printed on Recycled Paper City of Solana Beach RSWA Tip Fee 2022 $ 53.82 CPI Consumer Price Index 12/31/2021 294.0 Multi-Family and Residential Rates RSWA Tip Fee 2023 $ 53.82 CPI Consumer Price Index 12/31/2022 314.4 Effective July 1st, 2023 Change $ 0.00 Change 20.4
% Change - Tip Fee 0.00% % Change - CPI 6.93%
Cap% 4.00%
Rates 7.1.2022 Rate Adjustments effective 7.1.23 Rates 7.1.2023 Customer Customer 4.00% 0.00% Customer Customer Customer Net Franchise Total Total Net Franchise Total Net Franchise Total Total Frequency Operating Disposal Fee w/o with Operating Disposal Fee w/o Operating Disposal Fee w/o with Description >er Week Expense Component 10.0% NPDES NPDES NPDES Expense Component 10.0% NPDES Expense Component 10.0% NPDES NPDES NPDES Residential Rates (Including Organics)
Solid Waste Service (1 cart) 96 gal $ 20.09 $ 4,74 $ 2.76 $ 27.59 $ 1.32 $ 28.91 $ 0.80 $ $ 0.09 $ 0.89 $ 20.89 $ 4.74 $ 2.85 $ 28.48 $ 1.32 $ 29.80 64gal $ 20.09 $ 4.74 $ 2.76 $ 27.59 $ 0.88 $ 28.47 $ 0.80 $ $ 0.09 $ 0.89 $ 20.89 $ 4,74 $ 2.85 $ 28.48 $ 0.88 $ 29.36 35 gal $ 20.09 $ 4.74 $ 2.76 $ 27.59 $ 0.44 $ 28.03 $ 0.80 $ $ 0.09 $ 0.89 $ 20.89 $ 4.74 $ 2.85 $ 28.48 s 0.44 $ 28.92 Recycling Service (1 cartt 96 gal $ 1.32 $ 1.32 $ 1.32 $ 1.32 64gat $ 0.88 $ 0.88 $ 0.88 $ 0.88
35gal $ 0.44 $ 0.44 $ 0.44 $ 0.44
Extra Cart 96gal $ 3.10 $ $ 0.34 $ 3.44 $ 1.32 $ 4.76 $ 0.12 $ $ 0.01 $ 0.13 $ 3.22 $ $ 0.35 $ 3.57 $ 1.32 $ 4.89 64gal $ 3.10 $ $ 0.34 $ 3.44 $ 0.88 $ 4.32 $ 0.12 $ $ 0.01 $ 0.13 $ 3.22 $ $ 0.35 $ 3.57 $ 0.88 $ 4.45 35gal $ 3.10 $ $ 0.34 $ 3.44 $ 0.44 $ 3.88 $ 0.12 $ $ 0.01 $ 0.13 $ 3.22 $ $ 0.35 $ 3.57 $ 0.44 $ 4.01 Rolloff Rates
Haul Rate $ 259.18 $ $ 28.80 $ 287.98 $ 287.98 $ 10.37 $ $ 1.15 $ 11.52 $ 269.55 $ $ 29.95 $ 299.50 $ 299.50 Disposal Fee per Ton - Trash $ $ 53.82 $ 5.97 $ 59.79 $ 59.79 $ $ 0.00 $ $ 0.00 $ $ 53.82 $ 5.97 $ 59.79 $ 59.79 Disposal Fee per Ton - COi (New) $ $ 82.00 $ 9.11 $ 91.11 $ 91.11 $ $ 7.00 $ 0.78 $ 7.78 $ $ 89.00 $ 9.89 $ 98.89 $ 98.89 OlliER FEES:
Bin Exchange $ 41.41 $ $ 4.60 $ 46.01 $ 46.01 $ 1.66 $ $ 0.18 $ 1.84 $ 43.07 $ $ 4,78 $ 47.85 $ 47.85 Lock Fees $ 8.79 $ $ 0.98 $ 9.77 $ 9.77 $ 0.35 $ $ 0.04 $ 0.39 $ 9.14 $ $ 1.02 $ 10.16 $ 10.16 Pull Out Fees $ $
16' - 50' per bin1 per number of service days $ 3.99 $ $ 0.44 $ 4.43 $ 4.43 $ 0.16 $ $ 0.02 $ 0.18 $ 4.15 $ $ 0.46 $ 4.61 $ 4.61 51" or more per bin, per number of service days $ 5.41 $ $ 0.60 $ 6.01 $ 6.01 $ 0.22 $ $ 0.02 $ 0.24 $ 5.63 $ $ 0.62 $ 6.25 $ 6.25 Reinstate Fee: $ 25.89 $ $ 2.88 $ 28.77 $ 28.77 $ 1.04 $ $ 0.12 $ 1.16 $ 26.93 $ $ 3.00 $ 29.93 $ 29.93 lclte Fee: Minimum $3 charge on any deliquent account $ 2.70 $ $ 0.30 $ 3.00 $ 3.00 $ 2.70 $ $ 0.30 $ 3.00 $ 3.00 Bulky Items $ 29.07 $ 9.88 $ 4.33 $ 43.28 $ 43.28 $ 1.16 $ $ 0.13 $ 1.29 $ 30.23 $ 9.88 $ 4.46 $ 44.57 $ 44.57 Each Addtl Bulky Item $ 3.94 $ 1.34 $ 0.59 $ 5.87 $ 5.87 $ 0.16 $ $ 0.02 $ 0.18 $ 4.10 $ 1.34 $ 0.61 $ 6.05 $ 6.05 Recycling Contamination Fee $ 33.38 $ 9.88 $ 4.80 $ 48.06 $ 48.06 $ 1.34 $ $ 0.15 $ 1.49 $ 34.72 $ 9.88 $ 4.95 $ 49.55 $ 49.55 Overage Fee $ 33.28 $ 9.88 $ 4.79 $ 47.95 $ 47.95 $ 1.33 $ $ 0.15 $ 1.48 $ 34.61 $ 9.88 $ 4.94 $ 49.43 $ 49.43 Cart Delivery Fee $ 15.53 $ $ 1.73 $ 17.26 $ 17.26 $ 0.62 $ s 0.07 $ 0.69 $ 16.15 $ $ 1.80 $ 17.95 $ 17.95 Extra Pickup All Bin Siz.es $ 38.93 $ $ 4.33 $ 43.26 $ 43.26 $ 1.56 $ $ 0.17 $ 1.73 $ 40.49 $ $ 4.50 $ 44.99 $ 44.99 City of Solana Beach RSWA Tip Fee 2022 $ 53.82 CPI Consumer Price Index 12/31/2021 294.0 Multi-Family and Residential Rates RSWA Tip Fee 2023 s 53.82 CPI Consumer Price Index 12/31/2022 314.4 Effective July 1st, 2023 Change $ 0.00 Change 20.4
% Change - Tip Fee 0.00% 'lo Change - CPI 6.93%
Cap% 4.00%
Rates 7.1.2022 Rate Adjustments effective 7.1 .23 Rates 7.1.2023 Customer Customer 4.00% 0.00% Customer Customer Customer Net Franchise Total Total Net Franchise Total Net Franchise Total Total Frequency Operating Disposal Fee wlo with Operating Disposal Fee w/o Operating Disposal Fee w/o with Desi:ription >er Week Expense Component 10.0% NPDES NPDES NPDES Expense Component 10.0% NPDES Expense Component 10.0% NPDES NPDES NPDES Commercial Multi- Family: Rates
Commercial - Two Yard Bin
$ 39.33 $ 29.51 $ 7.64 $ 76.48 $ 5.56 $ 82.04 $ 1.57 $ $ 0.17 $ 1.74 $ 40.90 $ 29.51 $ 7.81 $ 78.22 $ 5.56 $ 83.78 2 $ 62.73 $ 59.00 $ 13.52 $ 135.25 $11 .12 $ 146.37 $ 2.51 $ $ 0.28 $ 2.79 $ 65.24 $ 59.00 $ 13.80 $ 138.04 $ 11.12 $ 149.16 3 $ 68.71 $ 88.50 $ 17.47 $ 174.68 $16.68 $ 191.36 $ 2.75 $ $ 0.31 $ 3.06 $ 71.46 $ 88.50 $ 17.78 $ 177.74 $ 16.68 $ 194.42 4 $ 86.33 $ 118.03 $ 22.70 $ 227.06 $22.24 $ 249.30 $ 3.45 $ $ 0.38 $ 3.83 $ 89.78 $ 118.03 $ 23.08 $ 230.89 $ 22.24 $ 253.13 5 $ 103,85 $ 147.53 $ 27.93 $ 279.31 $27.80 $ 307.11 $ 4.15 $ $ 0.46 $ 4.61 $ 108.00 $ 147.53 $ 28.39 $ 283.92 $ 27.80 $ 311 .72 Commercial - Three Yard Bin
$ 59.05 $ 44.27 $ 11.48 $ 114.80 $ 8.34 $ 123.14 $ 2.36 $ $ 0.26 $ 2.62 $ 61.41 $ 44.27 $ 11 .74 $ 117.42 $ 8.34 $ 125.76 2 $ 95.94 $ 88.50 $ 20.50 $ 204.94 $16.68 $ 221.62 $ 3,84 $ $ 0.43 $ 4.27 $ 99.78 $ 88.50 $ 20.93 $ 209.21 $ 16.68 $ 225.89 3 $ 132.83 $ 132.77 $ 29.51 $ 295.11 $ 25.02 $ 320.13 s 5.31 $ $ 0.59 $ 5.90 $ 138.1 4 $ 132.77 $ 30.10 $ 301 .01 $ 25.02 $ 326.03 4 $ 169.66 $ 177.03 $ 38.51 $ 385.20 $ 33.36 $ 418.56 s 6.79 $ $ 0.75 $ 7.54 $ 176.45 $ 177.03 $ 39.26 $ 392.74 $ 33.36 $ 426.10 $ 211.18 $ 221.28 $ 48.05 $ 480.51 $41 .70 $ 522.21 $ 8.45 $ $ 0.94 $ 9.39 $ 219.63 $ 221.28 $ 48.99 $ 489.90 S 41.70 $ 531.60 Commercial - Four Yard Bin
1 $ 72.96 $ 59,00 $ 14,66 $ 146.62 $11 .12 $ 157.74 $ 2.92 $ $ 0.32 $ 3.24 $ 75.88 $ 59.00 $ 14.98 $ 149.86 $ 11.12 $ 160.98 2 $ 114.03 $ 118.02 $ 25.78 $ 257.83 $22.24 $ 280.07 $ 4.56 $ $ 0.51 $ 5.07 $ 118.59 $ 118.02 $ 26.29 $ 262.90 $ 22.24 $ 285.14 3 $ 155.05 $ 177.03 $ 36.90 $ 368.98 $33.36 $ 402.34 $ 6.20 $ $ 0.69 $ 6.89 $ 161.25 $ 177.03 $ 37.59 $ 375.87 $ 33.36 $ 409.23 4 $ 196.10 $ 236.04 $ 48.01 $ 480.15 $44.48 $ 524.63 $ 7.84 $ $ 0.87 $ 8.71 $ 203.94 $ 236.04 $ 48.88 $ 488.86 $ 44.48 $ 533.34 5 $ 236.81 $ 295.04 s 59.10 $ 590.95 $55.60 $ 646.55 $ 9.47 $ $ 1.05 $ 10.52 $ 246.28 $ 295.04 $ 60.15 $ 601 .47 $ 55.60 $ 657.07 Commercial - Five Yard Bin
$ 86.87 $ 73.75 $ 17.84 $ 178.46 $13.90 $ 192.36 $ 3.47 $ $ 0.39 $ 3.86 $ 90.34 $ 73.75 $ 18.23 $ 182.32 $13.90 $ 196.22 2 $ 133.85 S 147.53 $ 31 .26 $ 312.64 $ 27.80 $ 340.44 $ 5.35 $ $ 0.59 $ 5.94 $ 139.20 s 147.53 $ 31.85 $ 318.58 $ 27.80 $ 346.38 3 $ 181 .64 $ 221 .28 $ 44.77 $ 447.69 $ 41 .70 $ 489.39 $ 7.27 $ $ 0.81 $ 8.08 $ 188.91 s 221.28 $ 45.58 $ 455.77 $ 41.70 $ 497.47 4 $ 227.71 $ 295.04 $ 58.08 $ 580.83 $55.60 $ 636.43 $ 9.11 $ $ 1.01 $ 10.12 $ 236.82 $ 295.04 $ 59.09 $ 590.95 $ 55.60 $ 646.55 5 $ 274.34 $ 368.81 $ 71.47 $ 714.62 $ 69.50 $ 784.12 $ 10.97 $ $ 1.22 $ 12.19 $ 285.31 $ 368.81 $ 72 .69 $ 726.81 $ 69.50 $ 796.31 Muti Family Recyling Rate
$ 1.50 $ $ 0.17 $ 1.67 $ $ 1.67 $ 0.06 $ s 0.01 $ 0.07 $ 1.56 $ $ 0.18 $ 1.74 $ - $ 1·.74 Commercial Can (1-Trash 1-Recy)
$ 25.37 $ 14.75 $ 4.46 $ 44.58 $ 3.52 $ 48.10 $ 1.01 $ $ 0.11 $ 1.12 $ 26.38 $ 14.75 $ 4.57 $ 45.70 $ 3.52 $ 49.22 Extra Cart $ 1.85 $ $ 0.21 $ 2.06 $ 1.76 $ 3.82 $ 0.07 $ $ 0.01 $ 0.08 $ 1.92 $ $ 0.22 $ 2.14 $ 1.76 $ 3.90 2 $ 21.51 $ 59.00 $ 8.93 $ 89.44 $ 7.04 $ 96.48 $ 0.86 $ $ 0.10 $ 0.96 $ 22.37 $ 59.00 $ 9.03 $ 90.40 . $ 7.04 $ 97.44 Extra Cart $ 3.71 $ $ 0.42 $ 4.13 $ 3.52 $ 7.65 $ 0.15 $ $ 0.02 $ 0.17 $ 3.86 $ $ 0.44 $ 4.30 $ 3,52 $ 7.82 Multi-family Temp Bin(1 wk rental) $ 47.61 $ 44.27 $ 10.22 $ 102.10 $ 8.34 $ 110.44 $ 1.90 $ $ 0.21 $ 2.11 $ 49.51 $ 44.27 $ 10.43 $ 104.21 $ 8.34 $ 112.55 City of Solana Beach RSWA Tip Fee 2022 $ 53.82 CPI Ccnsumer Price Index 1213112021 294.018 Commercial Rates RSWA Tip Fee 2023 $ 53.82 CPI Ccnsumer Price Index 1213112022 314.384 Effective July 1st, 2023 Change
% Change - Tip Fee
s 0
0.00 .00% %
Change
Change - CPI
~
6.93%
Cap%4% 4.00%
Rates 7.1 .2022 Rate Adjustments effective 7.1.23 Rates 7.1.2023 Customer Customer 4.00% 0.00% Customer Customer Customer Net Franchise Total Total Nel Franchise Total Net Franchise Total Total Frequency Operating Disposal Fee w/o with Operating Disposal Fee wlo Operating Disposal Fee wlo with Description per week Expense Component 10.0% NPDES NPDES NPDES Expense Ccmponent 10.0% NPDES Expense Component 10.0% NPDES NPDES NPDES Commercial Rates - Trash
Commercial - Two Yard Bin
1 s 33.22 s 37.49 $ 7.86 s 78.57 $ 6.83 $ 85.40 s 1.33 $ $ 0.1 5 $ 1.48 $ 34.55 s 37.49 $ 8.01 $ 80.05 s 6.83 $ 86.88 2 s 57.69 s 65.10 $ 13.65 $ 136.44 s 13.67 $ 150.11 s 2.31 $ $ 0.26 $ 2.57 s 60.00 $ 65.10 $ 13.91 $ 139.01 s 13.67 $ 152.68 3 s 82.01 s 92.54 $ 19.39 s 193.94 s 20.50 $ 214.44 $ 3.28 $ $ 0.36 s 3.64 s 85.29 $ 92.54 $ 19.75 $ 197.58 $ 20.50 s 218.08 4 $ 105.56 $ 119.09 s 24.96 $ 249.61 s 27.34 $ 276.95 $ 4.22 $ $ 0.47 $ 4.69 $ 109.78 $11 9.09 $ 25.43 $ 254.30 $ 27.34 $ 281.64 5 $ 130.63 $ 147.38 s 30.89 $ 308.90 $ 34.17 $ 343.07 $ 5.23 $ $ 0.58 $ 5.81 $ 135.86 $147.38 s 31.47 $ 314.71 $ 34.17 s 348.88 6 $ 155.02 $ 174.91 s 36.66 $ 366.59 $ 41 .00 $ 407.59 $ 6.20 s s 0.69 $ 6.89 $ 161.22 $174.91 s 37.35 s 373.48 $ 41 .00 $ 414.48 Commercial - Three Yard Bin
1 s 49.70 s 56.09 $ 11.77 $ 117.56 $ 10.25 $ 127.81 $ 1.99 s s 0.22 $ 2.21 $ 51.69 S 56.09 $ 11 .99 s 119.77 s 10.25 $ 130.02 2 s 86.23 s 97.28 $ 20.39 s 203.90 s 20.50 $ 224.40 s 3.45 $ $ 0.38 $ 3.83 $ 89.68 S 97.28 $ 20.77 s 207.73 s 20.50 s 228.23 3 s 123.83 s 139.72 $ 29.29 s 292.84 s 30.75 $ 323.59 s 4.95 $ $ 0.55 s 5.50 S 128.78 S 139.72 $ 29.84 $ 298.34 s 30.75 $ 329.09 4 $ 159.21 $ 179.67 $ 37.65 $ 376.53 s 41.00 $ 417.53 s 6.37 $ $ 0.71 s 7.08 S 165.58 $179.67 $ 38.36 $ 383.61 $ 41.00 s 424.61 5 $ 195.66 $ 220.76 s 46.27 $ 462.69 $ 51.26 $ 513.95 $ 7.83 $ $ 0.87 s 8.70 S 203.49 $220.76 $ 47.14 $ 471.39 $ 51.26 s 522.65 6 $ 232.04 $ 261 .83 s 54.88 $ 548.75 $ 61 .51 s 610.26 $ 9.28 $ $ 1.03 $ 10.31 S 241.32 $261.83 $ 55.91 $ 559.06 $ 61.51 s 620.57 Commercial - Four Yard Bin
1 $ 66.08 $ 74.57 $ 15.62 s 156.27 $ 13.67 s 169.94 $ 2.64 s s 0.29 $ 2.93 $ 68.72 S 74.57 s 15.91 s 159.20 s 13.67 $ 172.87 2 $ 114.80 s 129.52 $ 27.15 s 271.47 $ 27.34 $ 298.81 $ 4.59 $ $ 0.51 $ 5.10 $ 119.39 $ 129.52 s 27.66 $ 276.57 s 27.34 s 303.91 3 s 163.50 $ 184.49 $ 38.66 $ 386.65 $ 41 .00 $ 427.65 $ 6.54 $ $ 0.73 $ 7.27 $ 170.04 S 184.49 $ 39.39 $ 393.92 s 41.00 $ 434.92 4 $ 212.09 s 239.30 $ 50.15 $ 501.54 s 54.67 $ 556.21 $ 8.48 $ $ 0.94 $ 9.42 S 220.57 $239.30 $ 51.09 $ 510.96 $ 54.67 s 565.63 5 $ 260.71 $ 294.15 $ 61.65 $ 616.51 s 68.34 $ 684.85 $ 10.43 $ $ 1.16 $ 11.59 S 271 .14 $294.15 $ 62.81 $ 628.10 $ 68.34 s 696.44 6 $ 309.19 $ 348.86 s 73.13 $ 731.18 $ 82.01 $ 813.19 $ 12.37 $ $ 1.37 $ 13.74 $ 321.56 $348.86 $ 74.50 $ 744.92 $ 82.01 s 826.93 Commercial - Five Yard Bin
1 $ 82.43 $ 93.01 $ 19.49 $ 194.93 $ 17.09 s 212.02 $ 3.30 s s 0.37 $ 3.67 $ 85.73 $ 93.01 s 19.86 s 198.60 $ 17.09 $ 215.69 2 s 143.33 s 161.73 $ 33.89 $ 338.95 $ 34.17 $ 373.12 s 5.73 $ $ 0.64 $ 6.37 $ 149.06 S 161 .73 s 34.53 $ 345.32 s 34.17 $ 379.49 3 s 204.20 s 230.39 $ 48.29 s 482.88 s 51 .26 $ 534.14 s 8.17 $ $ 0.91 $ 9.08 $ 212.37 $230.39 $ 49.20 s 491.96 s 51.26 $ 543.22 4 $ 299.26 $ 337.68 $ 70.76 $ 707.70 s 68.34 $ 776.04 s 11.97 $ $ 1.33 $ 13.30 $311.23 $337.68 $ 72.09 $ 721.00 s 68.34 $ 789.34 5 $ 325.76 s 367.56 $ 77.04 s 770.36 s 85.43 $ 855.79 s 13.03 $ $ 1.45 s 14.48 $ 338.79 $367.56 $ 78.49 $ 784.84 $ 85.43 s 870.27 6 $ 387.05 $ 436.72 $ 91 .53 $ 915.30 · $ 102.51 $ 1,017.81 $ 15.48 $ $ 1.72 $ 17.20 $ 402.53 $436.72 $ 93.25 $ 932.50 $ 102.51 $ 1,035.01 City of Solana Beach RSWA Tip Fee 2022 $ 53.82 CPI Consumer Price Index 12131/2021 294.018 Commercial Rates RSWA Tip Fee 2023 $ 53.82 CPI Consumer Price Index 12/31/2022 314.384 Effective July 1st, 2023 Change
% Change - Tip Fee
$ 0.00 Change ~
~ % Change . CPI 6.93%
Cap%4% ~
Rates 7.1.2022 Rate Adjustments effective 7.1 .23 Rates 7.1.2023 Customer Customer 4.00% 0.00% Customer Customer Customer Net Franchise Total Total Net Franchise Total Net Franchise Total Total Frequency Operating Disposal Fee wlo with Operating Disposal Fee wlo Operating Disposal Fee wlo with Description per Week Expense Component 10.0% NPDES NPDES NPDES Expense Component 10.0% NPDES ~ ~t 10.0% NPDES NPDES NPDES Commercial Rates - Trash
Commercial Rates - Reclcle
Recycle. Two Yard Bin
$ 42.33 $ $ 4,70 $ 47.03 $ 6.83 $ 53.86 $ 1.69 $ $ 0.19 $ 1.88 $ 44.02 s $ 4.89 $ 48.91 s 6.83 $ 55.74 2 $ 77.52 $ $ 8.62 $ 86.14 $ 13.67 $ 99.81 $ 3.10 $ $ 0.34 $ 3.44 $ 80.62 $ $ 8.96 $ 89.58 $ 13.67 s 103.25 3 $ 112.24 $ $ 12.47 s 124.71 $ 20.50 $ 145.21 $ 4.49 $ $ 0.50 $ 4.99 $ 116.73 $ $ 12.97 $ 129.70 $ 20.50 s 150.20 4 $ 146.96 $ s 16.34 s 163.30 $ 27.34 $ 190.64 $ 5.88 s $ 0.65 $ 6.53 $ 152.84 $ s 16.99 $ 169.83 $ 27.34 s 197.17 5 $ 181.68 $ s 20.20 $ 201.88 $ 34.17 $ 236.05 $ 7.27 s $ 0.81 $ 8.08 $ 188.95 $ s 21.01 $ 209.96 $ 34.17 s 244.13 Recycle - Three Yard Bin
1 $ 51.15 s $ 5.68 $ 56.83 s 10.25 $ 67.08 s 2.05 $ s 0.23 $ 2.28 $ 5320 $ s 5.91 $ 59.11 $ 10.25 s 69.36 2 $ 92.82 s $ 10.31 s 103.13 s 20.50 s 123.63 s 3.71 $ $ 0.41 $ 4.12 s 96.53 $ $ 10.72 $ 107.25 $ 20.50 $ 127.75 3 s 134.46 $ $ 14.95 $ 149.41 s 30.75 $ 180.16 s 5.38 $ $ 0.60 $ 5.98 S 139.84 $ $ 15.55 $ 155.39 s 30.75 s 186.14 4 s 176.09 $ $ 19.58 $ 195.67 s 41.00 s 236.67 $ 7.04 $ $ 0.78 $ 7.82 S 183.13 s $ 20.36 $ 203.49 s 41.00 $ 244.49 5 s 217.76 $ $ 24.20 s 241.96 $ 51 .26 $ 293.22 $ 8.71 $ $ 0.97 $ 9.68 $ 226.47 s $ 25.17 s 251 .64 s 51.26 $ 302.90 Recycle - Four Yard Bin
1 $ 56.71 $ s 6.30 $ 63.01 $ 13.67 $ 76.68 $ 2.27 $ $ 0.25 $ 2.52 $ 58.98 $ $ 6.55 $ 65.53 $ 13.67 s 79.20 2 $ 105.31 $ s 11.69 $ 117.00 $ 27.34 $ 144.34 $ 4.21 s $ 0.47 $ 4.68 $ 109.52 $ s 12.16 $ 121 .68 $ 27.34 $ 149.02 3 $ 153.92 s s 17.10 $ 171.02 $ 41.00 $ 212.02 $ 6.16 s $ 0.68 s 6.84 $ 160.08 $ $ 17.78 $ 177.86 $ 41 .00 $ 218.86 4 $ 202.52 $ $ 22.50 $ 225.02 $ 54.67 $ 279.69 $ 8.10 s s 0.90 s 9.00 $ 210.62 $ s 23.40 s 234.02 $ 54.67 s 288.69 5 $ 251 .12 s $ 27.90 $ 279.02 s 68.34 $ 347.36 s 10.04 s s 1.12 s 11.16 $261.16 $ s 29.02 s 290.18 $ 68.34 s 358.52 Recycle - Five Yard Bin
$ 63.66 $ $ 7.07 $ 70.73 $ 17.09 $ 87.82 $ 2.55 $ s 0.28 s 2.83 s 66.21 s $ 7.35 $ 73.56 s 17.09 $ 90.65 2 $ 119.20 $ $ 13.24 $ 132.44 $ 34.17 $ 166.61 $ 4.77 $ $ 0.53 s 5.30 S 123.97 $ $ 13.77 $ 137.74 s 34.17 $ 171.91 3 $ 174.73 $ $ 19.41 $ 194.14 51.26 $ 245.40 $ 6.99 $ $ 0.78 $ 7.77 S 181.72 s $ 20.19 s 201.91 s 51.26 $ 253.17 4 $ 230.29 $ $ 25.58 s 255.87 68.34 $ 324.21 $ 9.21 $ $ 1.02 $ 10.23 $ 239.50 s $ 26.60 $ 266.10 s 68.34 $ 334.44 5 $ 285.82 $ $ 31 ,75 $ 317.57 85.43 s 403.00 $ 11.43 $ $ 1.27 s 12.70 $ 297.25 $ $ 33.02 $ 330.27 s 85.43 $ 415.70 Commercial Cardboard Regi:cling
~
1 X w-eek $ 29.44 s s 3.27 $ 32.71 6.83 $ 39.54 $ 1.18 s s 0.13 $ 1.31 $ 30.62 $ s 3.40 $ 34.02 $ 6.83 $ 40.85 ~
1 x week s 44.15 s $ 4.90 $ 49.05 10.25 $ 59.30 $ 1.77 $ s 0.20 $ 1.97 $ 45.92 $ s 5.10 s 51.02 s 10.25 s 61.27 4 -Yan:ls
1 x week s 58.84 s $ 6.55 $ 65.39 13.67 $ 79.06 $ 2.35 $ $ 0.26 s 2.61 $ 61.19 $ $ 6.81 s 68.00 $ 13.67 s 81.67 ~
1 x week s 73.77 $ $ 8.20 $ 81 .97 17.09 s 99.06 $ 2.95 $ $ 0.33 s 3.28 s 76.72 s $ 8.53 $ 85.25 s 17.09 s 102.34 City of Solana Beach RSWA Tip Fee 2022 s 53.82 CPI Consumer Price Index 12131/2021 294.018 Commercial Rates RSWA Tip Fee 2023 s 53.82 CPI Consumer Price Index 12131/2022 314.384 Effective July 1st, 2023 Change
% Change - Tip Fee
s 0.00 Change ~
~ % Change - CPI 6.93%
Cap%4% ---r.OO'i.'
Rates 7.1.2022 Rate Adjustments effective 7.1.23 Rates 7.1 .2023 Customer Customer 4.00% 0 .00%, Customer Customer Customer Net Franchise Total Total Net Franchise Total Net Franchise Total Total Frequency Operating Disposal Fee w/o with Operating Disposal Fee w/o Operating Disposal Fee wlo with Description per Week Expense Component 10.0% NPDES NPDES NPDES Expense Component 10.0% NPDES Expense Component 10.0% NPDES NPDES NPDES Commercial Rates - Trash
OTHER FEES: s $ $ $
Bin Exchange $ 41.41 $ $ 4.60 $ 46.01 s $ 46.01 $ 1.66 s $ 0.18 $ 1.84 $ 43.07 $ $ 4.78 $ 47.85 $ $ 47.8S Lock Fees $ 8.79 $ $ 0.98 s 9.77 s $ 9.77 $ 0.35 s $ 0.04 $ 0.39 $ 9.14 $ $ 1.02 s 10.16 $ $ 10.16 Pull Out Fees
16' - 50' per bin, per number ofservjce days s 3.99 $ s 0.44 $ 4.43 s $ 4.43 $ 0.16 s s 0.02 $ 0.18 $ 4.15 s $ 0.46 $ 4.61 $ $ 4.61 51' or more per bin, per number of service days S 5.41 s · s 0.60 $ 6.01 $ $ 6.01 $ 0.22 $ s 0.02 $ 0.24 $ 5.63 $ $ 0.62 $ 6.25 $ $ 6.25 Reinstate Fee: $ 25.89 $ s 2.88 $ 28.77 $ s 28.77 $ 1.04 s $ 0.12 $ 1.16 s 26.93 $ $ 3.00 s 29.93 $ s 29.93 Late Fee: MJnimum $3 charge on any
deliquent ao:ount s 2.70 $ s 0,30 $ 3.00 $ $ 3.00 $ 2.70 s $ 0.30 $ 3.00 $ $ 3.00 Bulky Items s 29.07 $ 9.88 s 4.33 $ 43.28 $ s 43.28 $ 1.16 s s 0.13 s 1.29 $ 30.23 s 9.88 $ 4.46 s 44.57 $ $ 44.57 Each Addtl Bulky Item s 3.94 $ 1.34 s 0.59 $ 5.87 s s 5.87 $ 0.16 $ s 0.02 s 0.18 $ 4.10 s 1.34 $ 0.61 s 6.05 $ s 6.05 Recyding Contamination Fee s 33.38 $ 9.88 s 4.80 $ 48.06 $ s 48.06 $ 1.34 $ s 0.15 s 1.49 $ 34.72 s 9.88 s 4.95 s 49.55 s s 49.55 Overage Fee $ 33.28 s 9.88 $ 4.79 $ 47.95 $ $ 47.95 $ 1.33 $ s 0.15 $ 1.48 $ 34.61 s 9.88 $ 4.94 s 49.43 s s 49.43 cart Delivery Fee s 15.53 $ $ 1.73 $ 17.26 $ $ 17.26 $ 0.62 $ s 0.07 s 0.69 $ 16.15 s $ 1.80 $ 17.95 $ $ 17.95 Extra Pickup All Bin Sizes $ 38.93 $ $ 4.33 $ . 43.26 $ $ 43.26 $ 1.56 $ $ 0.17 s 1.73 $ 40.49 $ s 4.50 $ 44.99 s $ 44.99 City of Solana Beach
Commercial Commingled Organics
Effective July 1st, 2023
CPI Consumer Price Index 12/31/2021
CPI Consumer Price Index 12/31/2022
Change
% Change - CPI
Cap
Current Rate Effective July 1st, 2022
Commercial Commingled Organics
1st Container
Freguenc~
Size 1 ~ i
Cart (65 gl) $ 94.60 $ 189.18 $ 283.76
Cart (96 gl) $ 106.67 $ 213.36 $ 320.05
2CY $ 173.01 $ 346.04 $ 519.04
Each Additional Container
Frequenc~
Size 1 6 i
Cart (65 gl) $ 89.86 $ 179.72 $ 269.57
Cart (96 gl) $ 101 .35 $ 202.70 $ 304.04
2CY $ 164.37 $ 328.72 $ 493.10
294.018
314.384
20.366
6.927%
4.000%
Extra
Pickue
$ 37.84
$ 42.68
$ 69.20
Proposed Rate Effective July 1st, 2023
Commercial Commingled Organics
1st Container
Frequenc~ Extra
Size 1 6 i Pickue % Iner
Cart (65 gl) $ 98.38 $196.75 $295.11 $ 39.35 4.00%
Cart (96 gl) $110.94 $221 .89 $332.85 $ 44.39 4.00%
2CY $179.93 $359.88 $539.80 $ 71 .97 4.00%
Each Additional Container
Frequenc~
Size 1 2 i
Cart (65 gl) $ 93.45 $186.91 $280.35 4.00%
Cart (96 gl) $105.40 $210.81 $316.20 4.00%
2CY $170.94 $341 .87 $512.82 4.00%
CPI for All Urban Consumers (CPI-U)
Original Data Value
Series Id: CUURS49ASA0
Not Seasonally Adjusted
Series All items in Los Angeles-Long Beach-Anaheim,
Title: CA, all urban consumers, not seasonally
Area: Los Angeles-Long Beach-Anaheim, CA
Item: All items
Base 1982-84=100
Period:
Years: 2013 to 2023
Year Jan Feb Mar Apr May Jun
2013 238.015 239.753 239.995 239.043 239.346 239.223
2014 239.857 241.059 242.491 242.437 243.362 243.528
2015 239.724 241 .297 243.738 243.569 246.093 245.459
2016 247.155 247.113 247.873 248.368 249.554 249.789
2017 252.373 253.815 254.525 254.971 255.674 255.275
2018 261.235 263.012 264.158 265.095 266.148 265.522
2019 269.468 269.608 271.311 273.945 274.479 274.380
2020 277.755 278.657 276.589 275.853 276.842 278.121
2021 280.178 281 .347 282.648 285.808 287.620 289.218
2022 301.209 302.164 306.679 308.302 310.649 314.072
2023 318.591
Jul Aug Sep Oct Nov
238.920 239.219 239.611 239.940 238.677
·243.727 243.556 243.623 243.341 241 .753
247.066 246.328 245.431 245.812 245.711
249.784 249.700 250.145 251.098 250.185
256.023 256.739 257.890 258.883 259.135
266.007 266.665 268.032 269.482 268.560
274.682 274.579 276.054 278.075 277.239
279.899 280.116 279.366 279.947 280.102
290.890 291.333 292.209 294.961 296.790
313.415- 313.608 315.033 317.014 314.633
Dec
238.742
240.475
245.357
250.189
259.220
267.631
275.553
279.560
297.925
312.601
Annual HALF1
239.207 239.229
242.434 242.122
244.632 243.313
249.246 248.309
256.210 254.439
265.962 264.195
274.114 272.199
278.567 277.303
289.244 284.470
310.782 307.179
CPI Index Change
CPI% Change
HALF2
239.185
242.746
245.951
250.184
257.982
267.730
276.030
279.832
294.018
314.384
20.366
6.927%
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # B.3.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: June 28, 2023
ORIGINATING DEPT: Community Development Department
SUBJECT: Public Hearing: DRP/SDP for Exterior Improvements to an Existing Two-Story Commercial Development at 107
South Cedros Ave (Case #: DRP22-015, SDP22-013;
Applicant: C2 Building Group; APN: 298-074-02-00;
Resolution 2023-082)
BACKGROUND:
The Applicant, C2 Building Group, is requesting City Council (Council) approval of a Development Review Permit (DRP), Structure Development Permit (SDP), and a Comprehensive Sign Plan (CSP) Amendment to construct a new deck, roof extensions and perform associated site improvements to an existing commercial building located at 107 South Cedros Avenue. The lot is 4,356 gross square feet and is located within the Special Commercial (SC) Zone, Scenic Area Overlay Zone (SAOZ) and the Plaza district of the Highway 101 Specific Plan (HWY 101 SP).
The Applicant proposes to construct a new 304 square foot deck and extend the existing roof projections (i.e., eyebrows) on the east and west elevations. The new deck is proposed at 13.50 feet to the top of railing, the roof projections are proposed at 21 feet in height. The total square footage of the existing building is 4,129 square feet, and no additional floor area is proposed. Grading is proposed in the amount of 10 cubic yards for excavation for footings. The tallest point of new construction is proposed at
21.00 feet above the existing grade or 84.00 feet above mean sea level (MSL). The project requires a DRP for a modification to the existing building envelope of a building located in the Special Commercial Zone and for a change to the building envelope of a building in the SAOZ that is greater than 10 percent. The project requires a SDP because the proposed development exceeds 16 feet in height above existing grade. A CSP Amendment is required to update the existing CSP to reflect new signage and signage locations.
June 28, 2023
DRP22-015, SDP22-013
C2 Building Group – 107 S Cedros Ave
The item is before the Council to approve, approve with conditions, or deny the Applicant’s request. The project plans are provided in Attachment 1.
DISCUSSION:
The subject property is located on the west side of South Cedros Avenue just south of Lomas Santa Fe. The existing 0.95 gross acre property is rectangular in shape with approximately 50 feet of frontage on the west side of South Cedros Avenue and side property lines of approximately 100 feet. The property is currently developed with a twostory commercial building and street-level parking lot consisting of seven (7) parking spaces underneath and to the west of the building.
The Applicant is proposing to improve the exterior of the existing 4,129 square-foot, two-story commercial building by constructing a new 304 square foot second-story deck to the west of the existing building, extending the existing roof eaves on the east and west facades of the building and perform additional site improvements. No changes are proposed for the existing three (3) tenant spaces. The proposed project would maintain vehicular access from South Cedros Avenue at the southeast corner of the property. No changes are proposed to the existing parking lot, which currently provides seven (7) parking spaces. The proposed second floor deck would extend over existing parking spaces on the west side of the property. No changes to the parking lot are proposed.
The property is located within the boundaries of the Plaza District of the Highway 101 Specific Plan, the SAOZ, and the SC Zone.
In order to construct the proposed project, the Applicant is requesting that the Council consider approval of a DRP, SDP, and comprehensive sign plan amendment for the project. A DRP is required for new commercial construction located within a commercial zone which results in an increase to the overall building envelope. A SDP is required because the proposed construction will exceed 16 feet in height as measured from the existing grade. The Applicant is requesting a waiver from the story poling process. Their written request can be found in Attachment 3.
Table 1 on the following page provides a synopsis of the Solana Beach Municipal Code (SBMC) specific zoning regulations for the development of the property compared to the Applicant’s proposed design.
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C2 Building Group – 107 S Cedros Ave
Table 1
LOT INFORMATION
Property Address:
Lot Size (Net):
Max. FAR and Allowable
Floor Area:
Existing/Proposed FAR
and Floor Area:
Below Max. Floor area by:
Max. Allowable Height:
Max. Proposed Height:
Highest Point/Ridge:
107 S Cedros Ave
4,356 ft2
1.2 and 5,227 ft2
0.79 or 4,129 ft2
1,098 ft2
25.00 ft. + 3.75 ft.
for architectural
projections
21 ft. or 84.00 MSL
24 ft. or 87.00 MSL
(existing roof
parapet to remain)
Zoning Designation:
Overlay Zones:
# of Units Allowed:
# of Units Requested:
SC
HWY 101 SP, SAOZ
20 Dwelling Units Per
Acre
N/A
Setbacks: Required Proposed
Front (E) 0 ft. 13.33 ft.
Interior Side (N) 0 ft. 0.00 ft.
Interior Side (S) 0 ft. 0.00 ft.
Rear (W) 0 ft. 0.00 ft.
PROPOSED PROJECT INFORMATION
Existing Floor Area Breakdown (to remain): Requested Permits:
DRP: A DRP is required for new commercial
construction located within a commercial zone which
results in an increase to the overall building
envelope.
SDP: A SDP is required for a new structure that
exceeds 16 feet in height from the existing grade.
First Floor
Second Floor
984 ft2
3,145 ft2
Total Floor area 4,129 ft2
Proposed Second Floor Deck 302 ft2
Proposed Grading: 10 CY of grading for footings
Existing Parking to Remain: 7 spaces
Proposed Fences and Walls: Fence and
pedestrian gate along rear property line, roll-up
security gate at vehicular entry
Existing Development: Two-Story Commercial
Building
To Be Demolished: N/A
To Remain: Yes
The following is a discussion of the finings for a DRP and SDP as each applies to the proposed project as well as references to recommended conditions of approval contained in Resolution 2023-082.
Development Review Permit Compliance (SBMC Section 17.68.40):
A DRP is required for any new commercial development or construction (including any structural addition to existing development) located within any commercial zone which results in an increase of more than 500 feet of gross floor area or to the overall building envelope (SBMC Section 17.68.040(1)(l)). The project design includes new construction that results in an increase to the overall building envelope. The project must also June 28, 2023
DRP22-015, SDP22-013
C2 Building Group – 107 S Cedros Ave
comply with the development review criteria contained in SBMC Section 17.68.040 Development Review Permits.
The following is a list of the development review criteria topics:
1. Relationship with Adjacent Land Uses
2. Building and Structure Placement
3. Landscaping
4. Roads, Pedestrian Walkways, Parking, and Storage Areas
5. Grading
6. Lighting
7. Usable Open Space
The City Council may approve, or conditionally approve, a DRP only if all of the findings listed below can be made. The Resolution (Attachment 2) provides the full discussion of the findings.
1. The proposed development is consistent with the general plan and all applicable requirements of the zoning ordinance including special regulations, overlay zones, and specific plans.
2. The proposed development complies with the development review criteria.
3. All required permits and approvals issued by the city, including variances, conditional use permits, comprehensive sign plans, and coastal development permits have been obtained prior to or concurrently with the development review permit.
4. If the development project also requires a permit or approval to be issued by a state or federal agency, the city council may conditionally approve the development review permit upon the applicant obtaining the required permit or approval from the other agency.
If the above findings cannot be made, the Council shall deny the DRP. The following is a discussion of the applicable development review criteria as they relate to the proposed project.
Relationship with Adjacent Land Uses:
The subject lot is located within the Special Commercial (SC) Zone and within the boundaries of the Highway 101 Specific Plan Plaza District and Scenic Area Overlay Zone (SAOZ). The project is also located within the Coastal Zone. As a condition of project approval, the Applicant will be required to obtain a Coastal Development Permit, Waiver, or Exemption from the California Coastal Commission prior to the issuance of a building permit.
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The proposed project is consistent with the General Plan, which designates the property as Special Commercial (SC) and allows for commercial development that would involve a range of commercial and light industrial uses that have a minimal disturbance to nearby single-family residential neighborhoods. The project could be found to be consistent with the following General Plan Policy:
• Policy LU-1.5 Encourage the development of commercial land uses which strengthen the city’s economic base and offer a range of commercial enterprises to meet the needs of residents and visitors by:
o Continuing to implement the specific development standards established for Highway 101 and Cedros Avenue.
Surrounding properties to the north, south and east are also zoned SC. Properties to the north, south, and east are developed with a mixture of one- and two-story commercial and office buildings. The property directly to the west is the railway and owned by North County Transit District.
No adverse effects upon neighboring properties have been identified or are anticipated to occur from the project implementation. As conditioned, the proposed project gives consideration to the protection of surrounding areas from potential adverse effects and provides protection of the property from adverse surrounding influences such as negative impacts of light, air, and noise.
Building and Structure Placement:
The existing two-story building fronts along South Cedros Avenue. The existing parking lot is located on the west side of the lot and is accessed by a driveway via South Cedros Avenue. An existing 3-foot-high wall is located on a portion of the rear property line.
There is one retail space on the ground floor. The second floor consists of two (2) office suites. An existing exterior staircase provides access to the second floor from the east side of the building, adjacent to South Cedros Avenue. A second staircase provides access to the second floor and is accessed via the parking lot.
The proposed deck would be located at the rear of the building and be accessed via the second-floor office suite. The deck is proposed to be constructed over the existing parking lot in the rear of the property.
The existing roof eaves are located on the east (front) and west (rear) elevations of the building. Currently, the eaves do not span the entire width of the building. The Applicant proposes to extend the roof eaves to be in line with the width of the building. The HWY 101 SP and the SC Zone require a maximum height limit of 25 feet for structures on South Cedros Avenue. The highest point of the existing building is the roof parapet at 24 feet (87.00 MSL). As designed, the new construction would not exceed the height of the existing roof eaves at 21 feet in height, or 84.00 MSL.
June 28, 2023
DRP22-015, SDP22-013
C2 Building Group – 107 S Cedros Ave
Fences, Walls and Retaining Walls:
According to SBMC 17.60.070, fences, walls, or any combination thereof, located on a property within the SC Zone cannot exceed 42 inches in height as measured from the existing grade when located within required front and street side yards. An additional 24 inches may be permitted provided that the additional 24 inches is 80 percent open to light. Fences within the buildable yard area can be no higher than the maximum building height applicable to the principal structure and fences and walls, or any combination thereof, located within the required rear or interior side yard setback shall be no higher than six feet as measured from existing grade.
The existing 3-foot-high wall on the rear property line is approximately 20 feet long and is proposed to remain. The Applicant proposes to construct a new three (3) foot fence on top of the wall to create a six-foot-high fence and wall combination. A new six-foothigh fence is proposed along the remainder of the rear property line and would include a gate at the southwest corner of the lot. The Applicant proposes to install a roll-up security gate on the east elevation at the vehicular entry.
Landscape:
No landscaping is proposed with this project.
Roads, Pedestrian Walkways, Parking, and Storage Areas:
Vehicular access will be maintained at the northeast corner of the lot. The one-way drive aisle leads vehicular traffic behind the street-fronting business to the existing covered parking area that provides seven (7) spaces. The property owners have a parking lease agreement with the neighboring property to the west, owned by NCTD. An existing staircase at the northeast side of the building provides pedestrian access to the second floor. An existing secondary staircase leading to the second floor provides pedestrian access from the covered parking area.
Grading:
The proposed development includes 10 cubic yards of grading for the excavation of footings.
Lighting:
Conditional approval of this project includes the requirement that all new exterior lighting fixtures be in conformance with the City-Wide Lighting Regulations of the Zoning Ordinance (SBMC 17.60.060) and the Off-Street Parking Design Manual. All light fixtures will be shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding area.
Adequate lighting shall be provided in all parking areas used by the public for safe pedestrian and vehicular movement. A minimum lighting level of 0.2 foot-candles is June 28, 2023
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required for all parking areas. All lights provided to illuminate any loading space or parking area shall be designed, adjusted and shielded to avoid casting light toward public roads and adjoining residential properties.
Usable Open Space:
The project is a commercial development on a lot within the SC Zone and does not require common usable open space.
Scenic Area Overlay Zone (SAOZ) Compliance (SBMC 17.48.010):
A DRP is required for any new commercial development or construction (including any structural addition to existing development) located within the SAOZ which results in an increase to the building envelope or floor area by more than 10 percent (SBMC Section
17.68.040(1)(l)). The project design includes new construction that results in an increase to the overall building envelope greater than 10 percent. The project must also comply with the development review criteria contained in SBMC Section 17.68.040 Development Review Permits.
Per SBMC 17.48.010(E)(2) a view analysis has been provided in attachment 4.
Structure Development Permit Compliance:
The Applicant has requested a waiver from the story pole process (Attachment 3).
SBMC Section 17.63.040.A authorizes the Community Development Director to waive the requirement to erect story poles for a SDP where there is no likelihood of a view impairment. Because this project requires a discretionary permit (DRP) for Council review, the SDP waiver request is consolidated with that of the DRP for Council’s consideration. Although Staff often requires an applicant for an SDP waiver to submit signatures of support from their immediately adjacent neighbors, all neighboring properties are zoned for and occupied by commercial (non-resident) uses and, therefore, would be ineligible to file a view assessment application. Regardless, the extent and location of the proposed architectural projections that exceed 16 feet in height are entirely within the building envelope and below the roofline and parapet of the existing building.
A condition of approval has been added to the Draft Resolution of Approval (Attachment 1) to require that the Applicant submit a height certification prepared by a licensed land surveyor prior to the framing inspection certifying that the maximum height of the improvements will not exceed 21.00 feet (84.00 MSL) above the existing/proposed grade for the eyebrow roof and 13.50 feet (76.50 MSL) above the existing/proposed grade for the top of railing of the deck, should the City Council make the necessary findings to approve the project.
June 28, 2023
DRP22-015, SDP22-013
C2 Building Group – 107 S Cedros Ave