to COVID-19 requirements such as nail salons and hair salons have since eliminated their outdoor activities.
There continues to be a desire by the businesses, business districts, Chambers of Commerce and the public to continue temporary outdoor dining activities following the officially declared end of the COVID-19 pandemic restrictions. Consequently, Council included in the Fiscal Year (FY) 2023-24 Work Plan the evaluation of maintaining this outdoor dining City-wide in a manner that minimizes conflicts with parking.
It should also be noted that Assembly Bill (AB) 61, approved by Governor Newsom on October 8, 2021, impacts certain outdoor dining from January 1, 2022 until January 1, 2024. Per AB 61, under Government Code section 65907(a), to the extent that outdoor expansion mitigates COVID-19 pandemic restrictions on indoor dining, required parking spaces must be reduced by the number of spaces that the local jurisdiction determines are needed to accommodate an expanded outdoor dining area. The current COVID-19 TUP Policy meets the requirements as imposed under Government Code section 65907(a) in allowing outdoor expansion and parking reduction to mitigate COVID-19 pandemic restrictions.
On December 9, 2022, City Council expressed a desire to consider updating the City’s sidewalk café/outdoor dining regulations that would allow expanded outdoor dining regulations on a permanent basis. A City Council subcommittee was also appointed to work with Staff to develop and draft revised outdoor dining regulations under which these dining areas may be conditionally permitted to remain on a permanent basis.
ANALYSIS
Since City Council’s direction in December 2022, Staff met with the Business Liaison Committee and with the appointed City Council subcommittee on several occasions to consider challenges of the business community and ultimately to draft language that would encourage outdoor dining areas and sidewalk cafes in an effort to intensify pedestrian activity and make street life more attractive in commercial areas while promoting and protecting the public health, safety and general welfare of the community. Since the implementation of the COVID-19 Temporary Use Permits that allowed expansion of these outdoor dining areas on a temporary basis, the City has seen that these expanded outdoor dining areas have contributed to the economic vibrancy of many restaurant businesses as well as created more pedestrian activity in the commercial areas where these outdoor dining activities have been installed.
While the expansion of these outdoor activities has been especially beneficial to the businesses themselves, it has not gone without challenges. The permitting of these temporary outdoor dining activities has provided insight to City Council and Staff as to how some permanent regulations may be adopted that would encourage business growth while still preserving the community character, attractiveness and pedestrian movement around these businesses.
October 25, 2023
Outdoor Dining Ordinance
The draft language before City Council includes expanded definitions of dining establishments, outdoor eating areas and sidewalk cafés. Per Ordinance 533, these types of activities would require that a business apply for a Conditional Use Permit (CUP). The CUP application would require detailed information and plans of the area within which the business wished to expand. The proposed regulations include language that would limit the outdoor dining area to not exceed 50% of the indoor area provided for public use. The draft language would allow these outdoor dining areas and sidewalk cafes to be located on public sidewalks, on adjacent off-street public parking areas (as discussed further below), as well as on private off-street parking spaces. The proposed ordinance also prohibits properties that have less than ten (10) parking spaces from using any parking spaces for outdoor dining. Properties with greater than ten (10) parking spaces may use three (3) parking spaces or 20% of the existing number of on-site parking spaces, whichever is fewer.
Many of the existing General Design Considerations that were in the previous ordinance language are proposed to remain with little to no change (i.e. signage, refuse and storage, and safety). Updated language has been included as it relates to canopies, umbrellas and other shade structures. While these fixtures would be allowed, some of the items that were placed as part of the COVID-19 TUP permits has been determined to be less desirable and inconsistent with the materials, colors and design features of the business, building and/or façade. Therefore, more detailed information and design detail for each application will be required as part of the CUP review. Temporary “popup” canopies/tent structures shall also be prohibited.
The language before City Council states that additional parking shall not be required for the outdoor eating areas/sidewalk cafés. After discussion with the subcommittee, while the Council Subcommittee generally supported this provision, they recommended that all permits approved under Ordinance 533 be reviewed after a specified period of time to determine if there have been any adverse parking or other impacts to the surrounding businesses or neighbors. Staff recommends that any approvals include a condition that each permit will be reviewed four (4) years from the date of approval.
Other lessons were learned following approval of the COVID-19 TUPs. Some of the outdoor dining activities have resulted in aesthetic, unsightly and potentially unhealthy conditions. To address these issues, Ordinance 533 provides for a maintenance and cleaning plan will be required for these outdoor dining areas, which shall include regular trash and debris removal and cleanup of the areas at the conclusion of operations on a daily basis. Additionally, the outdoor eating areas shall be cleaned/washed on weekly basis. These businesses may be subject to City inspection and, if needed, more frequent cleaning may be required.
October 25, 2023
Outdoor Dining Ordinance
It is Staff’s understanding that the California Coastal Commission (CCC) would consider these outdoor dining activities as an intensification of use that would require some level of review by the CCC (CDP, waiver, or exemption). While COVID-19 TUPs did not require such approval, the permanent use of outdoor dining areas would require such approval. Therefore, a condition of the City’s approval would be that CCC approve the outdoor dining activity prior to development/implementation of these outdoor dining activities.
Staff is also aware that the City’s Conditional Use Permit process and CCC authorization will likely take time beyond the December 31, 2023 deadline. Therefore, any businesses that have been approved for a TUP for outdoor dining would be put in a difficult position to potentially have to remove the outdoor dining area until such time the CUP and CCC approvals are issued. Staff believes that this may be create undue hardship. As presently drafted and subject to Council approval, Ordinance 533 includes language that would allow the existing outdoor dining area to remain as long as these businesses apply for the Conditional Use Permit prior to December 31, 2023, and diligently pursue both City and CCC authorization. Staff has included language in Ordinance 533 that would allow businesses that have currently approved COVID-19 TUPs to continue outdoor dining activities provided that an application is submitted by December 31, 2023, and the diligent pursuit for the required permits does not lapse for a period longer than 90 days. If the business discontinues or a lapse of processing exceeds 90 days, this would render the COVID-19 TUP expired, any such use shall be terminated and improvements removed within 14 calendar days of expiration.
Staff has underlined the substantive changes/additions within attached draft Ordinance 533. Should the City Council wish to modify, delete, or add language, the City Council may introduce the Ordinance with those specific changes which would be brought back to the City Council for adoption at a future City Council meeting.
CITY COUNCIL SUBCOMMITTEE DISCUSSION SUMMARY
During the early discussions with City Council, concerns were raised about use of public parking for outdoor dining. Other jurisdictions have discussed similar concerns related to the use of public parking areas for outdoor dining. These comments, concerns and discussions primarily revolve around safety and loss of visitor serving parking. The City Council Subcommittee similarly discussed these concerns but felt that prohibiting the use of on-street public parking created the greatest concern, particularly for protection of public safety. Therefore, the Subcommittee supported the prohibition of outdoor dining in on-street public parking areas (i.e. along curbside areas of Highway 101 and Cedros Avenue). However, the Subcommittee felt there may be instances where the use of off-street public parking would be acceptable under certain circumstances and conditions.
October 25, 2023
Outdoor Dining Ordinance
OPTIONS:
• Approve and Introduce Ordinance 533 as drafted.
• Approve and Introduce Ordinance 5330with modifications. • Provide other direction to Staff related to Outdoor Dining regulations.
CEQA COMPLIANCE STATEMENT:
The proposed City Council action is not subject to the California Environmental Quality Act (CEQA) pursuant to the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, Sections: 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); 15060(c)(3) (the activity is not a project as defined in Section 15378); and 15061(b)(3), because the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Because there is no possibility that the Resolution may have a significant adverse effect on the environment, the action is exempt from CEQA.
FISCAL IMPACT:
There are no direct fiscal impacts related to this item.
WORK PLAN:
Taking action on this item would complete Land Use and Planning Priority Item 8 – Outdoor Dining Regulations which would modify and encourage outdoor dining and sidewalk cafes.
DEPARTMENT RECOMMENDATION:
Open and conduct the public hearing and introduce Ordinance 533 which updates the City’s Sidewalk Café/Outdoor Dining Establishment regulations.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachment:
1. Ordinance 533
ORDINANCE 533
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLANA
BEACH, CALIFORNIA, REPEALING SECTION 17.60.130 AND
ADOPTING A REVISED SECTION 17.60.130 OF THE SOLANA BEACH
MUNICIPAL CODE THAT WOULD ALLOW OUTDOOR DINING AND
SIDEWALK CAFES
WHEREAS, on June 10, 2020, the City Council adopted Resolution 2020-087 approving, among other actions, a COVID-19 Temporary Use Permit Policy to allow specified uses to operate outdoors; and
WHEREAS, on November 18, 2020, the City Council adopted Resolution 2020-148 extending the COVID-19 Temporary Use Permit Policy to allow specified uses to operate outdoors; and
WHEREAS, on April 28, 2021, the City Council adopted Resolution 2021-049 extending the COVID-19 Temporary Use Permit Policy to allow specified uses to operate outdoors through January 1, 2022; and
WHEREAS, on December 8, 2021, the City Council adopted Resolution 2021-135 extending the COVID-19 Temporary Use Permit Policy to allow outdoor dining through September 6, 2022; and
WHEREAS, on July 13, 2022, the City Council adopted Resolution 2022-085 extending the COVID-19 Temporary Use Permit Policy to allow outdoor dining through January 1, 2023; and WHEREAS, on December 9, 2023, the City Council adopted Resolution 2022-132 extending the COVID-19 Temporary Use Permit Policy to allow outdoor dining through December 31, 2023; and
WHEREAS, Assembly Bil (AB) 61, approved by Governor Newsom on October 8, 2021, impacts certain outdoor dining from January 1, 2022 until January 1, 2024; and WHEREAS, AB 61, under Government Code section 65907(a), to the extent that outdoor expansion mitigates COVID-19 pandemic restrictions on indoor dining, required parking spaces must be reduced by the number of spaces that the local jurisdiction determines are needed to accommodate an expanded outdoor dining area; and
WHEREAS, on December 9, 2023, the City Council expressed a desire to consider updating the City’s sidewalk café/outdoor dining regulations that would allow expanded outdoor dining on a permanent basis.
NOW, THEREFORE, the City Council of the City of Solana Beach hereby ordains as follows:
Section 1. All of the above statements are true; and
Section 2. Section 17.60.130 Sidewalk cafes and outdoor dining areas. Shall be amended to read to as follows:
17.60.130 Sidewalk cafes and outdoor dining areas.
October 25, 2023
Ordinance 533
2 A. Purpose and Intent. The purpose and intent of these regulations is to encourage outdoor dining areas and sidewalk cafes as both visual and publicly available amenities which intensify pedestrian activity and make street life more attractive in commercial areas, to promote and protect public health, safety, and general welfare, to preserve and enhance the character of neighborhoods, and to ensure adequate space for pedestrians.
B. Definitions.
1. A “dining establishment” means a structure whose principal use is the serving of food to the general public, including, without limitation, a restaurant, café, ice cream shop, bakery, sandwich shop, coffee house, delicatessen, pizza parlor and the like and where the sale of alcoholic beverages is an accessory use.
2. An “outdoor dining area” is a portion of a dining establishment, located either between the front setback of a building and the street or immediately adjacent to the restaurant, which is used exclusively for dining, drinking and circulation therein. Outdoor dining areas include sidewalk cafes.
3. A “sidewalk cafe” is a portion of a dining establishment, located within the sidewalk area of the public right-of-way, which is used exclusively for dining, drinking and circulation therein. A sidewalk cafe may provide waiter or waitress service or self-service.
C. Conditional Use Permit Required. A sidewalk cafe shall only be permitted by conditional use permit issued by the Director of Community Development or City Council in accordance with SBMC 17.68.010. Specific conditions providing for the development, operation, and design of such a use shall be imposed by the Director of Community Development or the City Council.
D. Regulations. All outdoor dining areas, including sidewalk cafes, shall comply with the following regulations as applicable:
1. Area Allowed
a. The outdoor dining area shall not exceed 50% of the indoor area for public use. b. The use of on-street public parking spaces for outdoor dining shall be prohibited. i. Outdoor dining in off-street public parking lots may be allowed subject to an encroachment permit and encroachment maintenance and removal agreement. c. Use of private parking spaces within the adjacent commercial property where the business is requesting outdoor dining may be allowed as follows:
i. Properties with less than ten (10) parking spaces on site may not use on-site parking.
ii. Properties with greater than ten (10) parking spaces may use three (3) parking spaces or 20% of the existing number of on-site parking spaces, whichever is less.
Use of private on-site parking spaces shall not exceed allowable outdoor dining area as defined in Section 17.60.130.D.1.a.
October 25, 2023
Ordinance 533
3 2. Clear Path.
a. For sidewalk cafes, there shall be a minimum clear distance, which is free of all obstructions, of 50 percent of the sidewalk width or four feet, whichever is greater. The minimum distance may be measured from any point within the sidewalk width; provided the clear path is maintained in a continuous line conforming to the curvature of the sidewalk. Portions of the sidewalk cafe may be located on either side of the clear path thereby creating two distinct perimeters. In no event may recesses in the sidewalk cafe frontage be used to satisfy this unobstructed width requirement except that corners of the sidewalk cafe may be rounded or mitered. For the purposes of the minimum clear path, parking meters, traffic signs, and trees which have gratings flush to grade, without fence or guards, shall not count as obstructions. Within a sidewalk cafe perimeter located on the street side of a clear path, tables and chairs may be located between sidewalk obstructions such as trees, light standards, planters, news racks, mail boxes, benches and similar fixtures; provided such public facilities remain accessible. b. At the intersection of streets a minimum clearance, free of all obstructions, measured from the outer edge of the sidewalk cafe to the curb side or nearest obstruction, shall be required as determined by the city engineer. The corner of the sidewalk cafe wall may be rounded or mitered.
3. Cafe Boundary. No portion of a sidewalk cafe, such as gates or any objects placed within a sidewalk cafe, shall swing or project beyond the designated exterior perimeter of the sidewalk cafe. However, fire exit doors, which are used exclusively as emergency exit doors, shall be exempt from this provision.
4. Location. No portion of an outdoor dining area shall be located within eight feet of the entrance to a ground floor commercial use other than an entrance to an outdoor dining area.
An exception to the minimum distance between outdoor dining areas and adjacent business entrances may be granted up to zero feet after review of existing conditions in that commercial area on that particular street by the director of community development and all other appropriate departments, and upon the affected adjacent property and first floor tenant(s) having given notarized written permission for an encroachment. The review will take into consideration the effect that the exception may have on adjoining businesses in terms of visibility and access.
5. Access For Persons with Physical Disabilities. An outdoor dining area and its restaurant shall be directly accessible to persons with physical disabilities. In the event the main restaurant has provided such access, the outdoor dining area shall be accessible to persons with disabilities from the interior of the restaurant. In order to ensure access for persons with physical disabilities:
a. At least one door leading into the outdoor dining area or restaurant from the adjoining sidewalk shall be not less than three feet wide.
b. A ramp with nonskid surface, if there is change of grade, having a minimum width of three feet and a slope of not greater than one inch in height for every 12 inches of horizontal distance shall be provided. Such ramp may be of portable type for cafes which are six feet wide or less, except if the cafe is 180 square feet in area or greater.
October 25, 2023
Ordinance 533
4 6. General Design Considerations.
a. Fixtures.
i. Sidewalk cafes may contain readily removable railings or fencing or any combination of removable railings, fencing, and landscaping in planter boxes to separate the encroachment area from the remainder of the sidewalk. Such features shall be designed to be compatible with the adjacent building or other prominent design features within the public right-of-way. ii. No solid walls shall be permitted in the public right-of-way. Solid walls and wind screens are permitted in outdoor dining areas outside of the right-of-way. iii. The furnishings of the interior of a sidewalk cafe shall consist of readily movable tables, movable chairs, and movable umbrellas. For the purposes of this section “readily movable” shall mean that no object such as a table, chair, planter, or any other fixture, shall be leaded, cemented, nailed, bolted, power riveted, screwed, or affixed, even in a temporary manner, to either the sidewalk or to any other structure which it abuts.
iv. Landscaping may be placed either in movable planters or planted in the ground inside the defined cafe area adjacent to any barrier, railing fence, or combination thereof.
v. Lighting and heating fixtures may be permanently affixed onto the exterior front of the main building. Portable heating units may be used in all outdoor cafes. vi. Canopies, umbrellas and other shade structures may be permitted provided they are compatible with the materials, colors and design features of the adjoining building or façade in which the associated dining establishment is located.
Temporary “pop-up” tent structures shall be prohibited. b. Signage. Only the following signs are permitted within an outdoor dining area or sidewalk cafe:
i. The name and type of establishment may appear on the umbrellas or the valance of an awning.
ii. A movable menu board, not to exceed eight square feet, shall be allowed within the boundaries of the outdoor dining area or sidewalk cafe. c. Refuse Storage Area. No structure or enclosure to accommodate the storage of trash or garbage shall be erected or placed on, adjacent to, or separate from a sidewalk cafe on the public right-of-way.
d. Safety.
i. All barriers, railings, or fences placed around a sidewalk cafe shall be contiguous to the sidewalk. The barriers shall be adequately designed so that unsafe conditions are not created for the physically disabled, blind and partially sighted. In order to maximize visual access and pedestrian safety, the height of October 25, 2023
Ordinance 533
5 the railing, barrier, fence, or planter within the right-of-way shall not exceed three feet in elevation.
ii. Adequate lighting of barriers and railings for stairways and sidewalks shall be provided.
iii. No cantilevered projections over a public right-of-way or other pedestrian walkway shall be permitted. A change in paving pattern and texture may be required to alert pedestrians of a change in sidewalk use. iv. Awnings or umbrellas may be used in conjunction with all outdoor dining areas.
For sidewalk cafes within the public right-of-way, awnings shall be adequately secured, retractable and shall be constructed and installed to the satisfaction of the building official. At no point shall the height of the awning including the valance be less than seven feet from the floor of a sidewalk cafe. v. Sidewalk cafes should be at the same elevation as the adjoining sidewalk.
However, in the event of a grade change, consideration may be given to permit the floor level of the sidewalk cafe to be elevated or depressed.
7. Additional parking shall not be required for the outdoor dining area/sidewalk café.
8. Maintenance and Cleaning. A maintenance and cleaning plan for the sidewalk café and outdoor dining area shall submitted as part of the application. At minimum, the following shall be conditions of approval for the maintenance of the outdoor dining area:
a. Trash and Debris Removal. Outdoor dining areas, including any adjacent landscaped areas, sidewalks, and parking areas, shall be kept free of trash and debris at all times.
The cleanup and removal of any trash and debris at the conclusion of its operation daily. b. The outdoor dining areas in the public right-of-way shall be cleaned/washed weekly to the satisfaction of the City Engineer. More frequent cleaning may be required after inspection by the City Engineer or his/her designee.
E. Encroachment Permit Required. An encroachment permit shall be required for a sidewalk cafe in accordance with the provisions of SBMC 11.20.200 and shall be applied for and processed concurrently with the application for a conditional use permit.
F. Liability Insurance. The permittee shall agree to hold the city of Solana Beach harmless and indemnify the city of Solana Beach from and against all claims, demands, costs, losses, damages, injuries, litigation, and liability arising out of or related to the use of the public property by the permittee or permittee’s agents, employees, contractors, or guests. The permittee shall also give evidence of liability insurance in an amount determined by the issuing authority to be sufficient to deal with the maximum amount of potential liability related to permittee’s use of the public property, and such additional terms as the issuing authority deems appropriate. The issuing authority may require an additional bond to be posted as security for the performance of permittee’s obligation to repair all public property damaged as a result of permittee’s use of the public property. (Ord. 185 § 2, 1993)
October 25, 2023
Ordinance 533
6 Section 3. Existing businesses with approved COVID Temporary Use Permits (TUP) may continue operations while processing the Conditional Use Permit, provided application for the Conditional Use Permit is applied for prior to December 31, 2023 and is diligently pursued toward approval by both the City and the California Coastal Commission. Any lapse of processing greater than 90 days shall render the TUP expired and any use shall be terminated and improvements removed within 14 calendar days of expiration.
Section 4. The City Council finds that this Ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”) pursuant to Section 15305 of the California Environmental Quality Act (CEQA) Guidelines, which exempts minor alterations in land use limitations which will not result in any changes in land use or density. The City Council further finds that there is no possibility that the activity may have a significant effect on the environment and that therefore, pursuant to Section 15061(b)(3) of the CEQA Guidelines, the Ordinance is exempt from the provisions of CEQA.
Section 5. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Chapter, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Chapter, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.
EFFECTIVE DATE: This Ordinance shall be effective thirty (30) days after its adoption.
Within fifteen (15) days after its adoption, the City Clerk of the City of Solana Beach shall cause this Ordinance to be published pursuant to the provisions of Government Code Section 36933.
INTRODUCED AND FIRST READ at a regular meeting of the City Council of the City of Solana Beach, California, on the ___day of ______, 20___; and THEREAFTER ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, on the ___day of _______, 202__, by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
____________________________
Lesa Heebner, Mayor
APPROVED AS TO FORM: ATTEST:
_______________________________ ____________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.1.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: October 25, 2023
ORIGINATING DEPT: City Manager’s Department
SUBJECT: City Council Discussion on the Status and Schedule of Work Plan Priority Items and Project Tracking
BACKGROUND:
On June 28, 2023, the City Council (Council) adopted the Fiscal Year (FY) 2023/2024 Work Plan. The Work Plan focuses on four strategic priorities as the Council directs Staff on projects and programs: Community Character, Organizational Effectiveness, Environmental Sustainability and Fiscal Sustainability with the knowledge that all four areas of priority are important to the overall sustainability of the City.
The Work Plan is developed and approved on an annual basis with the goal to prioritize projects and programs for implementation in that fiscal year. The original intent was to give direction to Staff on what items to prioritize for the coming year, and to identify what funding and resources would be needed to accomplish the tasks. However, over the years, the Work Plan has morphed into a collection of Priority Items that may not necessarily be accomplished in the upcoming fiscal year. Although this may not have been the original intent, it does have some advantages in having a document house the collection of Priority Items and project that have been directed by Council for Staff to pursue. However, the annual Council Work Plan may not be the best document for this collection of projects and programs. It is Staff’s desire to have the Work Plan be a document of Priority Items directed by Council with funding and Staff resources allocated for that fiscal year.
There is value in tracking the Priority Items in their various stages of implementation to give Council, the community and Staff the complete picture on where these projects and programs are in their respective stages of implementation. It also can demonstrate the breadth of Priority Items included and the amount of funding and Staff resources needed to take on each of these items. To that end, City Council has requested that Staff provide an update and status report on Work Plan Priority Items for their review.
October 25, 2023
Council Work Plan Progress Report
This item is before the City Council to review a Priority Items included in the FY 2023/204 Work Plan and give direction and feedback to Staff on any modifications such as timing, Staff resources, funding, priorities, etc. as needed.
DISCUSSION:
As requested by Council, this is Staff’s initial effort to present a status report and update on the Council Work Plan, which Staff is calling a “Work Plan Progress Report” (Attachment 1). This Report shows the various stages of implementation for each project or program. Due to the variety of Priority Items included in the Work Plan, which range from policy and long-range planning projects to capital improvement projects, it was challenging to track all the Work Plan items in similar ways. For this reason, the Work Plan Progress Report was broken down into “Project Management” and “Program Management” categories, each with different milestone designations. The “projects” table largely consists of Capital Improvement Program items that have set stages of planning, pre-design, design, bidding/award, construction and completion. Within this category, there are some projects that are “to be determined” or have no funding associated at this time.
The “programs” are largely planning items that may have longer-term horizons that include research, community engagement, Council Meetings, in progress/ongoing, completion and implementation. Similarly, this category also includes a “to be determined” designation.
The Work Plan Progress Report spreadsheet includes a two-year horizon to properly capture the complete timelines. The items are taken directly in order from the Work Plan, which shows that there may be some adjustments necessary in the next Work Plan to move items around into their appropriate sections. In addition, the General Plan Update Priority Item was further broken down in the table to include necessary sub-items that must be completed on a mandated timeline.
As noted, this is Staff’s initial effort to provide this Work Plan Progress Report for the Council Work Plan Priority Items. Staff is seeking Council discussion, feedback and direction on these tables with the intent to provide these updates on a regular basis to Council.
CEQA COMPLIANCE:
Not a project as defined by CEQA.
FISCAL IMPACT:
There is no fiscal impact as a result of this item. Each Priority Item in the Council Work Plan has funding identified for implementation. Most of these projects will also be coming to Council individually as they progress through the implementation stages where their respective fiscal impacts will be identified.
October 25, 2023
Council Work Plan Progress Report
WORK PLAN:
This item is directed related to the Work Plan.
OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with modifications.
• Provide direction.
DEPARTMENT RECOMMENDATION:
Staff recommends that City Council review the Priority Items included in the Work Plan and give direction to Staff on any modifications to the Work Plan Progress Report such as timing, Staff resources, funding, priorities, etc., as needed.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation
_________________________
Gregory Wade, City Manager
Attachments:
1. Project Management Spreadsheets
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Capital Projects
Marine Safety Center
La Colonia Park Masterplan Update
La Colonia Tot Lot
South Sierra Mixed Use Affordable Housing (Moved to Housing Element) Miscellaneous Traffic Calming Projects
CATS Implementation
Lomas Santa Fe Corridor Project East
Lomas Santa Fe Corridor Project West
City Hall Deferred Maintenance (Exterior Paint, HVAC, Roof Repair) Fletcher Cove Park and Community Center Maintenance (Roof Repair & Siding) Highway 101 Pedestrian Crossing at North End of City
Santa Helena Neighborhood Trail
Replacement of Emergency Generator at Fire Station
Replacement of Dissipater Grate at Fletcher Cove
Glenmont Pocket Park
South Acacia Avenue Reconstruction Project
Traffic Signal Upgrades Phase 1
Research Areas for an Enclosed Dog Park
Cliff Street and Rosa Street Pedestrian Bridges Improvements Fletcher Cove Community Park and El Viento Pocket Park Trail Upgrade Major Storm Drain System Improvement Projects
Increase Recycled Water Infrastructure and Promote Transition to Potable Reuse Program Legend:
Project Name Fiscal Year 2023/2024 Fiscal Year 2024/2025 Design No Funding Construction
Planning Bidding/Award In Progress
Pre-Design TBD Completed
Council Work Plan - Project Management Schedule
Council Work Plan - Program Management Schedule
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Land Use and Planning
General Plan Update (Housing Element Implementation)
Safety and Environmental Justice Element Adoption (Program 3D) Workshop - ADU Education (1P)
ID Federal and State Housing programs for affordable housing (Program 1G & 1N) RFP for City Housing Site #1 (1O) - The Pearl
ADU Ordinance Update (Program 1B & 1P)
ADU Permit Ready Program (Program 1B)
Update City's Density Bonus Ordinance (Program 1I)
Mixed Use Development Stakeholder meeting (Program 1A)
ADU Monitoring Program (Program 1C)
SBMC Ordinance Clean Up (Program 1H, 1K, 1L, 3E, 3F, 3G, 3H, 3I & 4F) Annual Community Wide Meetings with Developers for Special Needs Housing (Program 4G) Local Coastal Program / Land Use Plan - LIP
Community Coastal Resiliency Programs
View Assessment Ordinance Update
Development Review Permit Guidelines and Toolkit
Highway 101 Specific Plan
Eden Gardens Specific Plan/Overlay
Legislative Monitoring/Priorities
Outdoor Dining Regulations
North Rios/Solana Hills Annie's Canyon Traffic and Parking Management Ocean Street and Circle Drive Traffic and Parking Management Short-Term Vacation Rental Permit Ordinance Update
Develop an Applicant Assistance Program
Electric Bicycle (E-Bike) Safety and Education Program
Human Resource Management/Staff Engagement & Effectiveness Human Resource Management/Staff Engagement & Effectiveness Administration and Service
Implement Performance Measurement Program
Online Software Permit Tracking System
Legend:
Program Name Fiscal Year 2023/2024 Fiscal Year 2024/2025 Research TBD
Implementation No Funding
Community Engagement In Progress
Council Meeting Completed
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Communications & Technology
Social Media
Cyber Security Expansion - Awareness Training, Business Continuity & Disaster Recovery Unified Communications
BlueBeam Implementation
City Initiatives
City of Kindness
Promote an Unbiased and Inclusive Environment
Age-Friendly Communities Action Plan
Mayors' Monarch Pledge
Blue City Certification
Environmental Sustainability
Climate Action Plan Update
Continue Compliance with SEA and Continue Growth of CEA Plastic Use Restrictions
Electric Vehicle Infrastructure and Incentives
City Facilitiy Energy Efficiency and Decarbonization Upgrades Green Infrastructure Considerations for Climate Resiliency and Adaptation Senate Bill 1383 Implementation
Fiscal Sustainability
NCTD Property Planning & Related Issues
Facilities/Asset Replacement Master Plan
Proactively Pursue Measures to Reduce CalPERS Future Liabilities Proactively Pursue Measures to Reduce OPEB Future Liability Legend:
Council Meeting Completed
Program Name Fiscal Year 2023/2024 Fiscal Year 2024/2025 Community Engagement In Progress
Research TBD
Implementation No Funding
Council Work Plan - Program Management Schedule
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.2.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: October 25, 2023
ORIGINATING DEPT: Finance
SUBJECT: General Fund Update (Unaudited) for Fiscal Year 2023 BACKGROUND:
The City of Solana Beach (City) expects to have its Annual Comprehensive Financial Report (ACFR) completed by mid-January. In the interim, Staff is presenting financial information for the General Fund for Fiscal Year (FY) 2023.
This item is before the City Council (Council) to accept and file the General Fund Update (Unaudited) for Fiscal Year 2023 (FY23) and to consider adoption of Resolution 2023- 119 (Attachment 1) revising appropriations in the FY23 Budget.
DISCUSSION:
Staff is presenting unaudited General Fund revenue and expenditure financial information for FY23. The following discussion is intended to highlight the areas of the budget – both revenues and expenditures – where the largest impacts were realized. If there are specific questions regarding any areas of the budget that Council may have, Staff will be prepared to address them.
The information presented is unaudited and certain assumptions were made as to revenues and expenditures that may still be adjusted. Staff will return to Council at a later Council meeting to present the audited ACFR.
Revenues
Revenues (unaudited) for the General Fund are summarized in Table 1 on the next page and are provided in detail in Attachment 2.
October 25, 2023
General Fund Update for FY23
The revised General Fund revenue budget for FY23 was $25,483,485. Actual revenues collected equal $27,178,720, an increase over the revised budget of $1,695,235 or 6.7%.
The following section contains the highlights of the FY23 General Fund Budget:
Revenues
• Sales Tax: Actual Sales Tax revenue was $152,922 higher than the revised budget projections. The increase is primarily attributed to a continued recovery in previous year lows in restaurant, general consumer goods, and fuel sectors. Some of this increase was also due to inflationary pressure on the cost of taxable goods. • Short-Term Vacation Rentals TOT: Short-Term Vacation Rental (STVR) TOT revenue was $301,077 higher than the revised budget. The variance reflects an increase in the number of vacation rental units in the city, as well as an increase in the demand for short term vacation rentals.
• Development Related: Planning and Zoning, Engineering Fees, and Public Facilities Fees revenue categories totaled $149,304 higher than the revised budget. The variance was due to an overall higher than expected increase in permit activity.
• Measure S Tax: Actual Measure S Tax revenue was $446,851 higher than the revised budget projections. The increase is primarily attributed to a continued recovery in previous year lows in restaurant, general consumer goods, and fuel sectors. Some of this increase was also due to inflationary pressure on the cost of taxable goods.
TABLE 1
GENERAL FUND REVENUES
Va riance to
Revised Budeet
2023 Orieinal
XFERS/ADJ
2023 Revised
2023 Actua l $ % GENERAL FUND REVENUE Budeet Budeet
TAXES $ 16,464,000 $ 1,483,400 $ 17,947,400 $ 18,894,487 $ 947,087 5.3% LICENSES & PERM ITS $ 458,000 $ 395,000 $ 853,000 $ 1,002,304 $ 149,304 17.5% FINES & PENALTIES $ 436,500 $ (155,000) $ 281,500 $ 408,220 $ 126,720 45.0% USE OF MONEY & PROPERTY $ 252,000 $ 60,000 $ 312,000 $ 302,928 $ (9,072) -2.9% INTERGOVERNMENTAL REVENUES $ 2,254,300 $ 84,200 $ 2,338,500 $ 2,131,046 $ (207,454) -8.9% SERVICE CHARGES $ 799,000 $ 57,500 $ 856,500 $ 890,967 $ 34,467 4.0% OTHER REVENUES $ 543,300 $ 10,000 $ 553,300 $ 760,632 $ 207,332 37.5% TRANSFERS $ 941,285 $ 650,000 $ 1,591,285 $ 1,591,285 $ 0.0% TOTAL GENERAL FUND REVEN UES $ 22,148,385 $ 2,585,100 $ 24,733,485 $ 25, 981,869 $ 1,248,384 5.0% M EASURES REVENUES $ $ 750,000 $ 750,000 $ 1,196,851 $ 446,851 59.6% TOTAL GENERAL FUND REVENUES W MEASURES $ 22,148,385 $ 3,335,100 $ 25,483,485 $ 27,178,720 $1,695,235 6.7% October 25, 2023
General Fund Update for FY23
Expenditures
Expenditures (unaudited) for the General Fund are summarized in Table 2, below, and are provided in detail in Attachment 3 by function and Attachment 4 by object classification.
The revised General Fund Expenditure budget for FY23 was $25,736,579. Actual expenditures were $24,843,964, which was $892,615, or 3.5%, less than the revised expenditure budget amount.
The following section contains the expenditure highlights of the FY23 Budget:
• Salaries and Fringe Benefit Costs:
o Actual salaries and benefit costs totaled $9,994,328, which was $503,587 less than the revised budget, primarily due to position vacancies in the City Manager and Engineering departments.
These savings were partially offset by increased expenses in the Overtime cost categories.
• Professional Services:
o The professional services category realized savings in nearly all departments throughout City Hall. Overall professional services totaled $8,007,059, which was $241,061 less than the revised budget. • Materials, Supplies and Services: All other Materials, Supplies and Services expenditure categories realized cumulative savings of $135,659 for the fiscal year.
TABLE 2
GENERAL !FUND EXPENDITURES
Varian.ce to
Revised Bud1:et
2023
Oririnal XFERS/ ADJ
2023 Revised
2023 Actuall $ %
GENERAL FUND EXPENDITURES Bud1:et
Bud1:et
GENERAL GOVERN M E T $ 4,208,390 $1,244,975 $ 5,453,365 $ 5,130,34 3 $ 323,022 5.9% COM M UNllY DEVELOPM EINT $ 1,527,410 $ 279,345 $ 1,806,755 $ 1,777,017 $ 29,738 1.6% PUBLIC SAFETY $ 11,656,085 $ (36,536) $ 11,619,549 $ 11,431,356 $ 188,193 1.6% PUBLIC WORKS $ 2,706,840 $ 674,544 $ 3,381,384 $ 3,079,508 $ 301,876 8.9% COM M UNllY SERVilCES $ 768,535 $ 74,575 $ 843,110 $ 793,323 $ 49,787 5.9% TRANSFERS OUT $ 482,500 $ 2,.149,916 $ 2,632,416 $ 2,632,416 $ 0.0% lOTAL GENERAL FUND EXPENDITURES $ 21,349,760 $4,386,819 $ 25,736, 579 $ 24,843,964 $ 892,615 3.5% October 25, 2023
General Fund Update for FY23
Schedule of Revenues, Expenditures, and Projected Surplus With the unaudited revenue and expenditures reported for the FY23, the projected unaudited surplus is detailed in Table 3.
It is important to note that much of the projected General Fund surplus in FY23 is the result of one-time savings. Salary and Benefit savings of $503,587 is due to vacancies in several departments that have since been, or are in the process of being, filled.
Payment to PARS Trust Funds
In FY 2015, the City Council approved and established a combined PARS Pension and OPEB Trust. Through FY23, Council has allocated a total of $3,723,024 to the Trust by using a portion of each of the FY’s General Fund surpluses as detailed in Table 4.
TABLE 3
GEINIEIRAL IFUINID - PROJ E,CTIE D SURPLUS
ACTUAL RIEVIE N UIES
ACTUAL EXP EN DITUIRES
NET SURIP'LUS/(DEFl,CIT)
MIEASU RE S SU IRPILUS
GE IERAl FUND SURPLUS
TOTAIL SUIRPILUS
TAIBLE 4
P'ARS CONrrRIIBUTIIONS
FISCAIL YEAR PROJECT1ED SURIPILUS PENSIION
2.015 907,284 500,000
2.016 613,462 316,209
2.017 1,123,432 347,094
2.018 1,121,884 357,098
2.019 1,768,'986 623,724
2.02.0 1,046,697 283,926
2.021 1,378,485 485,075
2.022 2,161,522
2.023 809,898
TOTAL 10,121,752 3,723,024
27,178,720
24,843,964
.2,334,757
446;851
1,887,905
2,334,757
OP'EB TOTAi!.
- 500,000
'.BS,000 451,209
85,376 432,470
87,689 444,787
253.,516, 877.240
198,000 481,926
204,000 689,075
138,000 138,000
137,000 946,8:98
1,238,581 4,961,605
October 25, 2023
General Fund Update for FY23
As part of the adoption of the FY22 and FY23 Budget, the City continued its funding policy for the OPEB PARS Trust ($138,000 in FY22 and $137,000 in FY23) to match the Actuarial Determined Contribution (ADC).
To continue funding the Pension portion of the PARS Trust, Staff is recommending that Council again consider setting aside a portion of the FY23 projected surplus to fund the Pension Trust. Staff has prepared a resolution that will be updated if Council concurs and determines the General Fund amounts that will be used to fund the PARS Pension Trust. Since the Pension Trust provides funds for employee benefits and employee benefits are paid by both General Fund and non-General Fund funds, an allocation method will be used to ensure all funds which pay employee benefits contribute to the Trust payments. The General Fund portion of the contribution will be budgeted and paid from the FY23 Unreserved General Fund balance.
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA.
.
FISCAL IMPACT:
Staff is recommending the following budget appropriations be made to the FY23 Budget.
These appropriations are for audit purposes only, no additional payments or charges to the City will be made as a result of these adjustments.
General Fund
• Increase of $14,000 in Professional Services in the City Attorney Department budget unit to reflect a prior year adjustment and additional charges for legal fees related to the Firefighter Trust.
• Increase of $55,000 in Professional Services in the Code Enforcement Department budget unit to account for a prior year adjustment for parking citation fees paid to San Diego County.
• Increase of $6,000 in Professional Services in the Street Cleaning Department budget unit to account for a prior year adjustment for Street Sweeping contract. • Increase of $51,000 in Damage to City Property in the Self Insurance internal service fund to account for additional claims.
Other Funds
• Increase of $2,500 in the OPEB Obligation internal service fund for a prior year adjustment for prepaid expenditures.
• Increase of $2,400 in the Pension Stabilization internal service fund professional services for an increase in the allocation of banking fees.
October 25, 2023
General Fund Update for FY23
• Increase of $20 in the MID 9E ISLA Verde fund for an increase in the allocation of banking fees.
• Increase of $1,100 in the San Elijo #2 MID fund for an increase in the allocation of banking fees.
• Increase of $42,800 in benefits, equipment, services, and supplies in the Public Safety Special Revenue fund to account for costs that are reimbursable by other agencies.
If authorized by Council, Staff is recommending the following budget adjustments and appropriation be made in the FY 23 Budget utilizing projected surplus as follows:
PARS Trust Funds
• Budget appropriations, as determined by the Finance Department, if Council authorizes funds be used from the projected FY23 General Fund surplus to fund the PARS Pension and OPEB Trust.
Asset Replacement Fund
• Budget appropriations, as determined by the Finance Department, if Council authorizes funds be used from the projected FY23 General Fund surplus to fund asset replacement fund.
Facilities Replacement Fund
• Budget appropriations, as determined by the Finance Department, if Council authorizes funds be used from the projected FY23 General Fund surplus to fund facilities replacement fund.
WORK PLAN: N/A
OPTIONS:
• Approve Staff recommendation.
• Provide alternative direction.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council:
1. Accept and file the General Fund Update for FY23.
2. Provide direction to Staff regarding whether to use an amount of the projected General Fund surplus to fund the PARS Irrevocable Trust for Pensions as part of a budget appropriation to the General Fund Unreserved Fund Balance, and other funds as determined by the Finance Department, in FY23.
October 25, 2023
General Fund Update for FY23
3. Provide direction to Staff regarding whether to use an amount of the projected General Fund surplus to add funding to the Asset Replacement Fund as part of a budget appropriation to the General Fund Unreserved Fund Balance in FY23.
4. Provide direction to Staff regarding whether to use an amount of the projected General Fund surplus to add funding to the Facilities Replacement Fund as part of a budget appropriation to the General Fund Unreserved Fund Balance in FY23.
5. Approve Resolution 2023-121 revising appropriations in the FY23 budget.
6. Authorize the City Treasurer to amend the FY23 budget accordingly.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2023-121
2. General Fund Revenues for FY23
3. General Fund Expenditures by Function for FY23
4. General Fund Expenditures by Object Code for FY23
RESOLUTION 2023-121
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOLANA BEACH, CALIFORNIA, REVISING
APPROPRIATIONS IN THE FISCAL YEAR 2023
BUDGETS AND AUTHORIZING THE CITY TREASURER
TO AMEND THE BUDGETS ACCORDINGLY
WHEREAS, during the course of the fiscal year, new information becomes available to Staff which require adjustments to the adopted budget; and WHEREAS, Section 3.08.040 of the Solana Beach Municipal Code limits the purchases by departments within the total departmental budget appropriations; and WHEREAS, the City’s Operating Budget Policies state that total expenditures of a particular fund may not exceed that which is appropriated by the City Council, without a budget amendment; and
WHEREAS, the City Manager, in coordination with the Finance Director, reviewed and analyzed the expenditures of the Fiscal Year 2023 Adopted Budget, and recommend certain amendments be made to the General Fund as well as other funds.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Solana Beach, California, does hereby resolve as follows:
1. That the above recitations are true and correct.
2. That the City Treasurer is authorized to amend appropriations in the FY23 budget as follows:
a. General Fund
i. Increase of $14,000 in Professional Services in the City Attorney Department budget unit to reflect a prior year adjustment and additional charges for legal fees related to Firefighter Trust. ii. Increase of $55,000 in Professional Services in the Code Enforcement Department budget unit to account for a prior year adjustment for parking citation fees paid to San Diego County. iii. Increase of $6,000 in Professional Services in the Street Cleaning Department budget unit to account for a prior year adjustment for Street Sweeping contract.
iv. Increase of $51,000 in Damage to City Property in the Self Insurance internal service fund to account for additional claims.
Resolution 2023-121
Budget Amendments FY23
v. Increase of $2,500 in the OPEB Obligation internal service fund for a prior year adjustment for prepaid expenditures.
vi. Increase of $2,400 in the Pension Stabilization internal service fund professional services for an increase in the allocation of banking fees.
vii. Increase of $20 in the MID 9E ISLA Verde fund for an increase in the allocation of banking fees.
viii. Increase of $1,100 in the San Elijo #2 MID fund for an increase in the allocation of banking fees.
ix. Increase of $42,800 in benefits, equipment, services, and supplies in the Public Safety Special Revenue fund to account for costs that are reimbursable by other agencies.
3. That the City Treasurer is authorized to amend budget and appropriations in the FY23 budget utilizing projected surplus as follows:
x. Appropriations from the General Fund of $______ from the General Fund Fiscal Year 2022/2023 projected surplus and proportionally to other funds to fund the PARS Pension Stabilization Trust
xi. Appropriations from the General Fund of $______ from the Fiscal Year 2022/2023 projected General Fund surplus to increase funding to the Asset Replacement Fund
xii. Appropriations from the General Fund of $______ from the Fiscal Year 2022/2023 projected General Fund surplus to increase funding to the Facilities Replacement Fund
PASSED, APPROVED AND ADOPTED by the City Council of the City of Solana Beach, California, this 25th day of October 2023, by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
Resolution 2023-121
Budget Amendments FY23
______________________________ ______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk
GENERAL FUND REVENUES
FY 2023
2023 Original
Budget XFERS/ADJ 2023 Revised Budget 2023 Actual $ %
TAXES
PROPERTY TAXES - CURRENT 415,000 9,205,000 9,620,000 9,949,243 329,243 3.4% PROPERTY TAXES-DELINQUENT - 30,000 30,000 13,737 (16,263) -54.2% TOTAL PROPERTY TAXES 415,000 9,235,000 9,650,000 9,962,980 312,980 3.2% - SALES & USE TAX 788,400 3,707,600 4,496,000 4,648,922 152,922 3.4% TRANSIENT OCCUPANCY TAX - 1,050,000 1,050,000 1,182,951 132,951 12.7% SHORT TERM VAC RENTAL TOT 265,000 485,000 750,000 1,051,077 301,077 40.1% FRANCHISE FEES - 780,000 780,000 897,472 117,472 15.1%
REAL PROPERTY TRANSFR TAX 15,000 210,000 225,000 192,560 (32,440) -14.4% BENEFIT FEES - 450,000 450,000 451,874 1,874 0.4%
STREET SWEEPING - 51,100 51,100 50,766 (334) -0.7%
HOUSEHOLD HAZARDOUS WASTE - 30,300 30,300 33,844 3,544 11.7% NPDES FEES - 260,000 260,000 192,634 (67,366) -25.9%
RDA PASS THRU PAYMENTS - 205,000 205,000 229,407 24,407 11.9% TOTAL OTHER TAXES 1,068,400 7,229,000 8,297,400 8,931,508 634,108 7.6% - TOTAL TAXES 1,483,400 16,464,000 17,947,400 18,894,487 947,087 5.3% -
LICENSES & PERMITS -
BUSINESS REGISTRATION 100,000 125,000 225,000 282,782 57,782 25.7% BUILDING PERMITS 295,000 310,000 605,000 683,342 78,342 12.9% OTHER PERMITS - 23,000 23,000 36,180 13,180 57.3%
TOTAL LICENSES & PERMITS 395,000 458,000 853,000 1,002,304 149,304 17.5% -
FINES & PENALTIES -
CVC FINES (50,000) 125,000 75,000 74,142 (858) -1.1%
ADMIN CITATIONS - 3,500 3,500 48,411 44,911 1283.2%
PARKING CITATIONS (30,000) 105,000 75,000 144,955 69,955 93.3% REDFLEX CITATIONS (75,000) 200,000 125,000 140,712 15,712 12.6% FALSE ALARM FINES - 3,000 3,000 - (3,000) -100.0%
TOTAL FINES & PENALTIES (155,000) 436,500 281,500 408,220 126,720 45.0% -
USE OF MONEY & PROPERTY -
INTEREST EARNINGS 60,000 178,000 238,000 281,189 43,189 18.1% GAIN/LOSS ON FAIR MARKET VALUE - - - (171,645) (171,645) 0.0% PROPERTY RENTAL - 74,000 74,000 77,039 3,039 4.1%
SALE OF PROPERTY - - - 116,345 116,345 0.0%
TOTAL USE OF MONEY & PROPERTY 60,000 252,000 312,000 302,928 (9,072) -2.9% -
INTERGOVERNMENTAL REVENUES -
MOTOR VEHICLE IN LIEU 84,200 1,945,800 2,030,000 2,053,640 23,640 1.2% STATE HOE - 52,000 52,000 49,275 (2,725) -5.2%
OFF TRACK BETTING - 25,000 25,000 10,262 (14,738) -59.0% PALOMAR COLLGE REIMB - 7,500 7,500 9,072 1,572 21.0%
FIRE REV FM OTHER AGENCES - 200,000 200,000 5,788 (194,212) -97.1% MISCELLANEOUS - INTERGOV - 24,000 24,000 3,009 (20,991) -87.5% TOTAL INTERGOVERNMENTAL REVENUE 84,200 2,254,300 2,338,500 2,131,046 (207,454) -8.9% -
SERVICE CHARGES -
PLANNING & ZONING 57,500 157,500 215,000 261,775 46,775 21.8% BUILDING PLAN CHECK FEES - 320,000 320,000 330,309 10,309 3.2% PUBLIC FACILITIES FEES - 65,000 65,000 42,491 (22,509) -34.6% ENGINEERING FEES - 217,000 217,000 210,162 (6,838) -3.2% FIRE FEES - 36,500 36,500 39,560 3,060 8.4%
MISC. SERVICE CHARGES - 3,000 3,000 6,671 3,671 122.4%
TOTAL SERVICE CHARGES 57,500 799,000 856,500 890,967 34,467 4.0% -
OTHER REVENUES -
COMMUNITY GRANTS 10,000 30,000 40,000 15,000 (25,000) -62.5% ADMIN REVENUE - 493,300 493,300 493,300 - 0.0%
REIMBURSED COSTS - - - 229,003 229,003 0.0%
MISC. REVENUES - 20,000 20,000 23,329 3,329 16.6%
TOTAL OTHER REVENUES 10,000 543,300 553,300 760,632 207,332 37.5% -
TRANSFERS -
TRANSFERS IN 650,000 941,285 1,591,285 1,591,285 - 0.0% TOTAL TRANSFERS 650,000 941,285 1,591,285 1,591,285 - 0.0% -
MEASURE S REVENUES -
SALES & USE TAX 750,000 - 750,000 1,197,045 447,045 59.6% INTEREST - - - 377 377 0.0%
GAIN/LOSS ON FMV OF ASSET - - - (571) (571) 0.0%
TOTAL MEASURE S REVENUES 750,000 - 750,000 1,196,851 446,851 59.6% - TOTAL GENERAL FUND REVENUES 3,335,100 22,148,385 25,483,485 27,178,720 1,695,235 6.7% Variance Actual to
Revised Budget
GENERAL FUND
EXPENDITURES BY FUNCTION
FY 2022/2023
GENERAL FUND EXPENDITURES
2023 Original
Budget XFERS/ADJ 2023 Revised Budget 2023 Actual $ %
GENERAL GOVERNMENT
CITY COUNCIL 351,455 20,000 371,455 368,168 3,287 0.9%
CITY CLERK 574,030 47,595 621,625 542,684 78,941 12.7%
CITY MANAGER 540,945 55,285 596,230 490,843 105,387 17.7% CITY ATTORNEY 479,310 36,005 515,315 529,229 (13,914) -2.7% FINANCE 1,388,105 868,085 2,256,190 2,224,667 31,523 1.4% NON-DEPARTMENTAL 44,380 - 44,380 35,516 8,864 20.0%
HUMAN RESOURCES 413,055 11,815 424,870 358,008 66,862 15.7% INFORMATION SYSTEMS 417,110 206,190 623,300 581,229 42,071 6.7% TOTAL GENERAL GOVERNMENT 1,244,975 4,208,390 5,453,365 5,130,343 323,022 5.9% -
COMMUNITY DEVELOPMENT -
PLANNING 804,115 55,970 860,085 800,374 59,711 6.9%
BUILDING SERVICES 449,715 241,150 690,865 666,432 24,433 3.5% CODE/PARKING COMPLIANCE 273,580 (17,775) 255,805 310,211 (54,406) -21.3% TOTAL COMMUNITY DEVELOPMENT 279,345 1,527,410 1,806,755 1,777,017 29,738 1.6% -
PUBLIC SAFETY -
LAW ENFORCEMENT 4,881,005 (48,936) 4,832,069 4,822,403 9,666 0.2% FIRE DEPARTMENT 5,641,775 (214,595) 5,427,180 5,322,889 104,291 1.9% ANIMAL CONTROL 95,000 - 95,000 94,761 239 0.3%
CIVIL DEFENSE 32,800 - 32,800 30,052 2,748 8.4%
MARINE SAFETY 1,004,305 226,995 1,231,300 1,161,251 70,049 5.7% SHORELINE PROTECTION 1,200 - 1,200 - 1,200 100.0%
TOTAL PUBLIC SAFETY (36,536) 11,656,085 11,619,549 11,431,356 188,193 1.6% -
PUBLIC WORKS -
ENGINEERING 460,910 322,226 783,136 779,210 3,926 0.5%
ENVIRONMENTAL SERVICES 452,370 28,540 480,910 390,060 90,850 18.9% STREET MAINTENANCE 586,600 24,158 610,758 589,879 20,879 3.4% TRAFFIC SAFETY 327,700 135,000 462,700 366,185 96,515 20.9% STREET CLEANING 63,800 - 63,800 69,725 (5,925) -9.3%
PARK MAINTENANCE 446,860 59,760 506,620 490,605 16,015 3.2% PUBLIC FACILITIES 368,600 104,860 473,460 393,844 79,616 16.8% TOTAL PUBLIC WORKS 674,544 2,706,840 3,381,384 3,079,508 301,876 8.9% -
COMMUNITY SERVICES -
COMMUNITY SERVICES 126,965 62,020 188,985 167,589 21,396 11.3% RECREATION 641,570 12,555 654,125 625,734 28,391 4.3%
TOTAL COMMUNITY SERVICES 74,575 768,535 843,110 793,323 49,787 5.9% TRANSFERS OUT 2,149,916 482,500 2,632,416 2,632,416 - 0.0% TOTAL GENERAL FUND EXPENDITURES 4,386,819 21,349,760 25,736,579 24,843,964 892,615 3.5%
NET GENERAL FUND
2023 Original
Budget XFERS/ADJ 2023 Revised Budget 2023 Actual $ %
REVENUE TOTALS 22,148,385 3,335,100 25,483,485 27,178,720 1,695,235 6.7% EXPENDITURE TOTALS 21,349,760 4,386,819 25,736,579 24,843,964 892,615 3.5% NET GENERAL FUND SURPLUS/(DEFICIT) (1,051,719) 798,625 (253,094) 2,334,757 2,587,851 Variance to Revised
Budget
GENERAL FUND SUMMARY
Variance to Revised
Budget
GENERAL FUND
EXPENDITURES BY OBJECT
FY 2022/2023
EXPENSE CLASSIFICATION 2023 Original
Budget XFERS/ADJ 2023 Revised
Budget 2023 Actual $ %
SALARIES & WAGES
REGULAR SALARIES 116,833 5,495,210 5,612,043 5,440,358 3.1% 171,685 PART-TIME & TEMPS 181,697 411,900 593,597 490,830 17.3% 102,767 OVERTIME 45,000 664,725 709,725 733,054 -3.3% (23,329)
SPECIAL PAY 26,880 129,950 156,830 154,150 1.7% 2,680
TOTAL SALARIES & WAGES 370,410 6,701,785 7,072,195 6,818,391 3.6% 253,804
BENEFITS
RETIREMENT 8,435 724,010 732,445 692,564 5.4% 39,881
RETIREMENT-UAL PAYMENT 35,170 1,230,100 1,265,270 1,265,272 0.0% (2) MEDICARE 2,590 108,085 110,675 95,338 13.9% 15,337
SOCIAL SECURITY 2,120 23,745 25,865 24,316 6.0% 1,549
HEALTH INSURANCE (14,075) 1,085,565 1,071,490 920,939 14.1% 150,551 LT DISABILITY INSURANCE 1,840 16,780 18,620 17,383 6.6% 1,237 LIFE INSURANCE 1,045 18,000 19,045 14,761 22.5% 4,284
RHSA % BENEFIT (4,600) 45,185 40,585 32,999 18.7% 7,586 2% CITY CONTRB FF TRUST - - - 2,967 (2,967) -
2% DEFERRED COMP 457 4,665 70,630 75,295 59,065 21.6% 16,230 UNEMPLOYMENT INSURANCE (4,200) 20,000 15,800 2,021 87.2% 13,779 AUTO ALLOWANCE 6,060 37,570 43,630 42,961 1.5% 669
UNIFORM ALLOWANCE - 3,000 3,000 2,227 25.8% 773
RIDESHARE - 4,000 4,000 3,124 21.9% 876
TOTAL BENEFITS 39,050 3,386,670 3,425,720 3,175,937 7.3% 249,783
MATERIALS, SUPPLIES & SERVICES
TRAVEL-MEETINGS 1,140 31,060 32,200 23,627 26.6% 8,573
TRAINING - 34,200 34,200 28,010 18.1% 6,190
MEMBERSHIPS/DUE - 114,000 114,000 109,892 3.6% 4,108
CLOTHING - 49,300 49,300 56,792 -15.2% (7,492)
TUITION REIMBURSEMENT - 10,000 10,000 6,435 35.6% 3,565 PRE-EMPLOYMENT - 12,500 12,500 13,377 -7.0% (877)
RECRUITMENT - 19,500 19,500 19,706 -1.1% (206)
FIRE PREVENTION PROGRAM - 5,900 5,900 6,125 -3.8% (225) ELECTIONS - 65,000 65,000 16,657 74.4% 48,343
OFFICE SUPPLIES - 7,600 7,600 9,792 -28.8% (2,192)
POSTAGE - 7,900 7,900 5,705 27.8% 2,195
BOOKS/SUB/PRINT - 34,350 34,350 23,167 32.6% 11,183
MINOR EQUIPMENT(UNDER $5 19,102 48,700 67,802 47,000 30.7% 20,802 SPECIAL DEPT SUPPLIES 29,503 118,170 147,673 165,007 -11.7% (17,334) SMALL TOOLS - 1,700 1,700 998 41.3% 702
VEHICLE OPERATING SUPPLI - 48,900 48,900 60,482 -23.7% (11,582) VEHICLE MAINTENANCE - 94,400 94,400 106,867 -13.2% (12,467) ADVERTISING - 13,900 13,900 23,733 -70.7% (9,833)
COMMUNICATIONS 30,000 102,800 132,800 132,213 0.4% 587
UTILITIES - ELECTRIC - 139,800 139,800 144,508 -3.4% (4,708) RENTS/LEASES - 30,160 30,160 28,064 6.9% 2,096
MAINT OF BUILDING/GROUND 64,000 375,700 439,700 384,638 12.5% 55,062 UTILITIES - WATER - 65,300 65,300 59,622 8.7% 5,678
MILEAGE - 3,160 3,160 1,017 67.8% 2,143
PROFESSIONAL SERVICES 903,515 7,344,605 8,248,120 8,007,059 2.9% 241,061 MAINTENANCE OF EQUIPMENT 19,328 193,000 212,328 169,032 20.4% 43,296 CONTRIBUTION TO AGENCIES 20,000 85,700 105,700 108,244 -2.4% (2,544) COMMUNITY TV PRODUCTION - 57,700 57,700 56,192 2.6% 1,508 SPECIAL EVENTS - 23,400 23,400 25,628 -9.5% (2,228)
CONTINGENCY - 37,500 37,500 3,527 90.6% 33,973
OTHER CHARGES - 166,750 166,750 213,906 -28.3% (47,156) PUBLIC ART EXPENDITURES - 4,500 4,500 - 100.0% 4,500
TOTAL MATERIALS, SUPPLIES & SERVICES 1,086,588 9,347,155 10,433,743 10,057,023 3.6% 376,720
CAPITAL, DEBT & INTERNAL SVS CHARGES
CONSTRUCTION 20,855 - 20,855 19,188 8.0% 1,667
TRANSFERS OUT 2,149,916 482,500 2,632,416 2,632,416 - - INTRNL CHRGS - CLAIMS - 270,900 270,900 270,900 - -
INTRNL CHRGS - WRKRS COM - 373,200 373,200 373,200 - -
ASSET REPLACEMENT CHRGS - 65,000 65,000 65,000 - -
700 STEVENS - 445,700 445,700 435,059 2.4% 10,641
PARS OPEB CHARGES - 276,850 276,850 276,850 - -
PARS PENSION CHARGES 720,000 - 720,000 720,000 - -
TOTAL CAPITAL, DEBT & INTERNAL SVS CHARGES 2,890,771 1,914,150 4,804,921 4,792,613 12,308 0.3% TOTAL GENERAL FUND EXPENDITURES 21,349,760 4,386,819 25,736,579 24,843,964 892,615 3.5% Variance to Revised
Budget