family, two family or multiple-family dwelling residential zone to implement Section 65852.2 or Section 65852.22 of the Government Code.
FISCAL IMPACT:
There are no direct fiscal impacts related to this item.
WORK PLAN:
Adoption of an updated Ordinance allowing ADU development on properties with sensitive areas will further the City’s Work Plan - Community Character Priority Item 1.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council adopt Ordinance 525 (2nd Reading) amending the City’s Accessory Dwelling Unit Ordinance provisions.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachment:
1. Ordinance 525 – Accessory Dwelling Unit Ordinance
ORDINANCE 525
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLANA BEACH, CALIFORNIA, REPEALING SECTION 17.20.040(D) AND ADOPTING A REVISED SECTION 17.20.040(D) OF THE SOLANA BEACH MUNICIPAL CODE
TO PROVIDE FOR REGULATIONS CONCERNING JUNIOR AND ACCESSORY
DWELLING UNITS
WHEREAS, the City Council of the City of Solana Beach seeks to implement SB 13 (2019), SB 897 (2022), AB 68 (2019), AB 345 (2021), AB 881 (2019), AB 2221 (2022), AB 3182 (2020), and AB 976 (2023) through the adoption of regulations concerning accessory dwelling units; and
WHEREAS, Section 65852.150 of the California Government Code provides that the Legislature’s intent with the aforementioned Bills was that local agencies adopt an ordinance relating to matters including unit size, parking, fees, and other requirements, that are not arbitrary, excessive, or burdensome so as to unreasonably restrict the ability of homeowners to create accessory dwelling units in zones in which they are authorized by local ordinance; and WHEREAS, the proposed regulations and standards are intended to be consistent with state law and are intended to incentivize and promote the creation of ADUs that can offer affordable rents for all household income levels; and
WHEREAS, the proposed amendments are consistent with and implement a portion of Sixth Cycle Housing Element Program 1B; and
WHEREAS, ADU and/or JADU development will assist the City in satisfying a portion of the housing units allocated to the City through the Regional Housing Needs Allocation; and WHEREAS, the proposed provisions are consistent with the policies and programs of the City’s General Plan and the certified Land Use Plan of the City’s Local Coastal Plan; and WHEREAS, the proposed regulations include objective standards for development of ADUs and JADUs that protect the health, safety and welfare of the community; and WHEREAS, the City Council of the City of Solana Beach seeks to update the Accessory Dwelling Unit Regulations to comply with the Housing Policies and Programs outlined in the Housing Element Housing Plan.
NOW, THEREFORE, the City Council of the City of Solana Beach hereby ordains as follows:
Section 1. All of the above statements are true and correct and are hereby incorporated into this Ordinance by reference; and
Section 2. Section 17.08.030 Definitions. Shall be amended to add the following definitions:
ACCESSORY DWELLING UNIT – a residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence, which may be a single dwelling unit or a multifamily dwelling.
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Ordinance 525
An accessory dwelling unit shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel that the primary residence is or will be situated.
An accessory dwelling unit also includes an efficiency unit or a manufactured home, as defined in Section 18007 of the Health and Safety Code.
ACCESSORY DWELLING UNIT, ATTACHED - an accessory dwelling unit that is physically attached to a primary residence and share an interior wall or as an additional story above the primary dwelling unit.
ACCESSORY DWELLING UNIT, DETACHED - an accessory dwelling unit that is not an attached accessory dwelling unit.
JUNIOR ACCESSORY DWELLING UNIT - shall have the meaning defined in Section 65852.22 of the California Government Code. An interior unit that is 500 square feet or less and built entirely within a single-family home shall be considered a junior accessory dwelling unit.
Section 3. Section 17.20.040(D) of the Solana Beach Municipal Code is amended to read as follows:
17.20.040 Specific requirements.
D. Accessory Dwelling Units. The purpose of this subsection is to provide regulations for the establishment of accessory dwelling units in residential zones and to define an approval process for such accessory dwelling units. The intent of this subsection is to provide opportunities for more affordable housing in areas where adequate public facilities and services are available, and impacts upon the residential neighborhoods directly affected would be minimized. It is the goal of the council that accessory dwelling units be equitably distributed throughout the city.
1. Junior and accessory dwelling units are residential uses consistent with the uses permitted in zones that allow for residential or mixed-use residential development.
2. All development standards contained in the underlying zoning district or overlay shall apply to accessory dwelling units unless they are inconsistent with the provisions of this Section
17.20.040.D, in which case the standards of this Section 17.20.040.D shall apply.
3. Junior and accessory dwelling units developed pursuant to the requirements of this subsection shall not cause the lot upon which the accessory dwelling unit is located to exceed the allowable density otherwise permitted for the lot. Therefore, the ADU/JADU shall not count as units when calculating density of the lot.
4. Junior and accessory dwelling units shall be permitted in zones which allow residential or mixed-use residential development and shall comply with the following standards:
a. A detached primary single-family dwelling unit shall exist or be proposed on the lot, or existing multifamily dwelling units shall exist on the lot. b. The accessory dwelling unit may be created within the existing walls of a primary residence or accessory structure (an "interior" accessory unit), may be created by an addition attached to an existing or proposed primary residence (an "attached" accessory dwelling unit), or may be a new structure detached from the primary residence (a November 29, 2023
Ordinance 525
"detached" accessory dwelling unit). It must be located on the same lot as the existing or proposed single family home or multifamily dwelling.
c. Any construction of a junior or accessory dwelling unit shall conform to all property development regulations of the zone in which the property is located including, but not limited to, height limits, setback, lot coverage, landscape, and floor area ratio (FAR), as well as all fire, health, safety and building provisions of this title, subject to the following exceptions:
i. No setback is required for an existing living area converted to a junior or accessory dwelling unit or for an existing accessory structure converted to an accessory dwelling unit, or for a new accessory dwelling unit constructed in the same location and built to the same dimensions as an existing structure. ii. For all other accessory dwelling units, a minimum setback of four feet is required from the rear and side property lines.
iii. Limits on lot coverage, floor area ratio, open space, and size must permit at least an eight hundred (800) square feet detached or attached accessory dwelling unit with four-foot side and rear yard setbacks, if the proposed accessory dwelling unit is in compliance with all other development standards. iv. Architectural features, such as eaves, awnings, canopies, bay windows, and balconies attached to a junior or accessory dwelling unit may project two feet from the exterior side of the structure. These architectural features shall not be allowed to project into the required side or rear yard setback. v. Attached or detached accessory structures (such as decks, patio covers, carports, and architectural features greater than two feet measured from the exterior side of the unit) associated with a junior or accessory dwelling unit shall comply to the underlying zoning regulations. These structures shall not project into the required side or rear yard setback nor be located on the roof. d. No more than one junior accessory dwelling unit or one accessory dwelling unit shall be permitted per single-family lot, except as permitted in subsection 5(b) below. e. For a junior accessory dwelling unit or an accessory dwelling unit, there shall be a separate entrance from the main entrance to the proposed or existing single-family residence.
f. The floor area of an attached or detached accessory dwelling unit shall not exceed 850 square feet for a studio or one bedroom or one thousand (1,000) square feet for a unit that contains more than one bedroom. No accessory dwelling unit may be smaller than the size required to allow an efficiency unit as defined in Section 17958.1 of the Health & Safety Code.
g. A new structure or an addition to an existing structure for an accessory dwelling unit shall not exceed the following height limitations measured from pre-existing grade or finished grade, whichever is lower, to the highest point of the roof.
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Ordinance 525
i. A height of 16 feet for a detached accessory dwelling unit on a lot with an existing or proposed single family or multifamily dwelling unit. ii. A height of 18 feet for a detached accessory dwelling unit on a lot with an existing or proposed single family or multifamily dwelling unit that is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code. An additional two feet in height shall be allowed to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit.
iii. A height of 18 feet for a detached accessory dwelling unit on a lot with an existing or proposed multifamily, multistory dwelling.
iv. A height of 25 feet or the height limitation in the local zoning ordinance that applies to the primary dwelling, whichever is lower, for an accessory dwelling unit that is attached to a primary dwelling. This clause shall not allow an accessory dwelling unit to exceed two stories.
h. Junior and accessory dwelling units shall only be used for rentals of terms of 30 consecutive days or more.
i. The following provisions are applicable to junior accessory dwelling units:
i. A junior accessory dwelling unit shall not exceed 500 square feet in size and shall contain at least an efficiency kitchen which includes cooking appliances and a food preparation counter and storage cabinets that are of reasonable size in relation to the junior accessory dwelling unit.
ii. The junior accessory dwelling unit shall include access to sanitation facilities.
iii. Parking is not required for a junior accessory dwelling unit. iv. One of the dwellings on the lot must be the bona fide principal residence of at least one legal owner of the lot, as evidenced at the time of approval and upon demand thereafter of the junior accessory dwelling unit by appropriate documents of title and residency.
v. Prior to issuance of a building permit for a junior accessory dwelling unit, the owner shall record a covenant in a form prescribed by the city attorney, which shall run with the land and provide for the following:
(a) A prohibition on the separate ownership, sale, transfer, or other conveyance of the junior accessory dwelling unit separate from the sale of the single-family residence;
(b) A restriction on the size and attributes of the junior accessory dwelling unit consistent with this section;
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Ordinance 525
(c) A prohibition against renting the junior accessory dwelling unit for fewer than 30 consecutive calendar days; and
(d) A requirement that either the primary residence or the junior accessory dwelling unit be the owner's bona fide principal residence, unless the owner is a governmental agency, land trust, or housing organization. j. One off-street parking space shall be provided for the accessory dwelling unit, which may be provided as tandem parking on an existing driveway and shall be permitted in setback areas in locations determined by the director of community development or the director’s designee unless the director of community development or the director’s designee makes specific findings that parking in setback areas or tandem parking is not feasible based upon specific site topographical or fire and life safety conditions. No offstreet parking shall be required for the accessory dwelling unit in any of the following instances:
i. The accessory dwelling unit is located within one-half mile walking distance of a public transit stop.
ii. The accessory dwelling unit is located within an architecturally and historically significant historic district.
iii. The accessory dwelling unit is part of the existing primary residence or an existing accessory structure.
iv. The accessory dwelling unit is located in an area of the city where on-street parking permits are required but not offered to the occupant of the accessory dwelling unit.
vi. The accessory dwelling unit is located within one block of a car share vehicle pick-up location, as established by the city.
k. Design.
i. A junior accessory dwelling unit or accessory dwelling unit, whether attached or detached, shall utilize the same architectural style, exterior materials, and colors as the existing or proposed primary dwelling, and the quality of the materials shall be the same or exceed that of the primary dwelling.
ii. The primary entrance to the junior accessory dwelling unit or accessory dwelling unit shall not be visible from the street adjacent to the front yard setback. iii. A minimum building separation of six feet shall be maintained (eave to eave) between the primary residence and a detached accessory dwelling unit. A minimum building separation of 10 feet shall be maintained (eave to eave) from the entrance of an accessory dwelling unit if it is facing the wall of another structure on the property.
iv. Accessory dwelling unit parking in setback areas visible from the street shall be screened by vegetation that has a maximum maturity height of 42 inches.
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Ordinance 525
l. Except as provided in subparagraph (m) below, accessory dwelling units shall provide a new or separate utility connection directly between the accessory dwelling unit and the utility. The connection may be subject to a connection fee or capacity charge that shall be proportionate to the burden of the proposed accessory dwelling unit, based upon either its size in square feet or the number of its plumbing fixtures, upon the water or sewer system; provided, however, that this fee or charge shall not exceed the reasonable cost of providing this service. A sub-meter may be allowed to meet this requirement. m. The installation of a new or separate utility connection directly between the accessory dwelling unit and the utility shall not be required, and a related connection fee or capacity charge shall not be imposed for the following:
i. Junior accessory dwelling unit.
ii. Accessory dwelling unit meeting the requirements of Section 5(a) n. Accessory dwelling units shall not be required to provide fire sprinklers if they are not required for the primary residence.
o. No impact fees may be imposed on a junior or accessory dwelling unit that is less than seven hundred fifty (750) square feet in size. For purposes of this section, “impact fees” include the fees specified in Sections 66000 and 66477 of the Government Code, but do not include utility connection fees or capacity charges. For accessory dwelling units that have a floor area of seven hundred fifty (750) square feet or more, impact fees shall be charged proportionately in relation to the square footage of the primary dwelling unit.
5. The following types of accessory dwelling units are required to be permitted. Other accessory dwelling units, including attached and detached accessory dwelling units, are also permitted if they conform to the requirements of subsection (4):
a. One junior accessory dwelling unit or accessory dwelling unit within the existing space of a single-family dwelling or accessory structure or the proposed space of a single-family structure, if all the following apply:
i. In an accessory structure an expansion beyond the existing physical structure is limited to 150 square feet and is permitted solely to accommodate ingress and egress.
ii. The unit has exterior access separate from the existing or proposed single family dwelling.
iii. The side and rear setbacks are sufficient for fire and safety. iv. Any junior accessory dwelling unit complies with Section (D)(4)(i). b. One new detached accessory dwelling unit not larger than eight hundred (800) square feet or more than the height limitations allowed under Section (D)(4)(g), with side and rear yard setbacks of at least four (4) feet on a lot with an existing or proposed single-family dwelling. A junior accessory dwelling unit complying with Section (D)(4)(i) may be developed on the same lot.
c. Accessory dwelling units within the portions of an existing multifamily dwelling structure November 29, 2023
Ordinance 525
that are not used as livable space, provided that each unit complies with state building standards for dwellings. An accessory dwelling unit shall not be created within any portion of the habitable area of an existing dwelling unit in a multifamily structure. Up to 25 percent of the number of existing multifamily units in the building, but at least one unit, shall be allowed.
d. Up to two detached accessory dwelling units on a lot with an existing multifamily dwelling structure, provided that the height does not exceed the height limitations allowed under Section (D)(4)(g) and that four-foot side and rear yard setbacks are maintained.
6. Applications for junior and accessory dwelling units conforming to the requirements of subsection (D)(4) or (5) of this section shall be considered ministerially without discretionary review or a hearing, and the director of community development shall approve or deny such applications within sixty (60) days after receiving a complete application. Incomplete applications will be returned with an explanation of what additional information is required.
The city shall grant a delay in processing if requested by the applicant. If the permit application is submitted with a permit application to create a new single-family dwelling on the lot, the application for the junior or accessory dwelling unit shall not be acted upon until the application for the new single-family dwelling is approved, but thereafter shall be ministerially processed within sixty (60) days of receipt of a complete application and approved if it meets the requirements of this section. Occupancy of the junior or accessory dwelling unit shall not be allowed until the city approves occupancy of the primary dwelling.
7. In cases of conflict between this section and any other provision of this title, the provisions of this section shall prevail. To the extent that any provision of this section is in conflict with State law, the applicable provision of State law shall control, but all other provisions of this section shall remain in full force and effect.
8. The city may offer incentives to encourage development of accessory dwelling units. If owners of accessory units elect to record a twenty-five (25) year deed restriction, consistent with State Law, to rent the unit to lower income households, the city will consider waiving fees, reducing parking and development standards, or approving other forms of assistance specified in Chapter 4.3 (commencing with Section 65915) of Division 1 of Title 7 of the Government Code. Receipt of such incentives shall require the owner to:
a. Rent the accessory dwelling unit to a low income household, as defined annually by the State Department of Housing and Community Development at a rate that shall not exceed an amount which is equal to thirty (30) percent of the gross monthly income of a low-income household, at eighty (80) percent of the San Diego County median income, adjusted for household size.
b. File an annual agreement with the city’s community development department documenting the household’s eligibility to occupy the accessory unit. c. Record a covenant specifying the property restrictions on the accessory dwelling unit for the twenty-five (25) year term.
d. Assign the covenant using a form of assignment and assumption approved by the director of community development in the director’s reasonable direction in the event that the property is transferred or sold.
November 29, 2023
Ordinance 525
Section 4. Section 17.20.020(B)(1)(d) of the Solana Beach Municipal Code is amended to read as follows:
d. Accessory dwelling units shall be allowed as an accessory use in the (ER-1), (ER-2), (LR), (LMR), (MR), (MHR), and (HR) zones subject to the requirements set forth in SBMC
17.20.040(D).
Section 5. Section 17.20.020(B)(2) of the Solana Beach Municipal Code is removed.
Section 6. Table 17.12.020 of the Solana Beach Municipal Code is amended to read as follows (changes shown in underline and strikeout):
ZONE
USE
ER1ER2
LR LMR MR MHRHR C SC LC OP PI LI A OSRROW
1. RESIDENTIAL USES
13 Guest Houses PL PL PL E E E E E E E E E E PL E E 13
14 Accessory Living Units PL PL PL PL PL C C E E E E E E PL E E 14 13 Accessory Dwelling Units P P P P P P P PL PL PL E E E E E E 13 Section 7. Section 17.12.010(D)(1)(k) of the Solana Beach Municipal Code is amended to read as follows:
k. Accessory Dwelling Unit. A residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence, which may be a single dwelling unit or a multifamily dwelling. An accessory dwelling unit shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel that the primary residence is or will be situated.
An accessory dwelling unit also includes an efficiency unit or a manufactured home, as defined in Section 18007 of the Health and Safety Code.
Section 8. Section 17.12.010(D)(1)(l) Accessory Living Unit. of the Solana Beach Municipal Code shall be removed.
Section 9. Section 17.24.020(B)(3)(c) of the Solana Beach Municipal Code shall be added to read as follows:
c. Accessory Dwelling Units shall be permitted as an accessory use to an existing or proposed residential structure.
Section 10. Section 17.48.040(C)(1)(c) of the Solana Beach Municipal Code shall be modified to read as follows:
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Ordinance 525
c. Required parking within garages (200 square feet per space up to a maximum of 400 square feet for a single-family residence) shall be excluded from the calculation of floor area ratio.
Section 11. Section 17.52.040(A) “Accessory Living Units” shall be removed.
Accessory
living units
1 space in addition to those
required for primary
residence.
Section 12. The City Council finds that this Ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”) pursuant to Section 21080.17 of the Public Resources Code relating to the construction of second units, which exempts the adoption of an ordinance by a city to implement the provisions of Government Code Section 65852.2. The City Council further finds that the Ordinance is exempt from CEQA pursuant to Section 15305 of the CEQA Guidelines, which exempts minor alterations in land use limitations that will not result in any changes in land use or density. The Ordinance updates the provisions of the City’s Municipal Code to conform with state law requirement relating to development of ADUs and Junior ADUs, and it does not change permitted land uses on any property nor increase the density of residential uses that property owners are permitted to develop on their property. Further, none of the exceptions to the Section 15305 exemption included in Section 15300.2 of the CEQA Guidelines are applicable. Therefore, adoption of the Ordinance is exempt from the provisions of CEQA.
Section 13. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Chapter, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Chapter, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.
EFFECTIVE DATE: This Ordinance shall be effective thirty (30) days after its adoption.
Within fifteen (15) days after its adoption, the City Clerk of the City of Solana Beach shall cause this Ordinance to be published pursuant to the provisions of Government Code Section 36933.
INTRODUCED AND FIRST READ at a regular meeting of the City Council of the City of Solana Beach, California, on the 29th day of November, 2023; and THEREAFTER ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, on the ___day of _______, 202__, by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
November 29, 2023
Ordinance 525
____________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_______________________________ ____________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.4.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: December 13, 2023
ORIGINATING DEPT: City Clerk’s Department
SUBJECT: Council Boards, Committees, & Commissions Mid-Term Review
BACKGROUND:
Members of the City Council (Council) serve on a variety of Boards, Committees and Commissions. City Council Policy No. 2 (Attachment 1) establishes guidelines for the Council to appoint Councilmembers to share in the Council’s representation on standing committees and outside agencies. The policy states that appointments will be made for two-year terms, unless otherwise stated by the Boards/Committees/Commissions, following each election. In non-election years, the City Council conducts a mid-term review for any changes. Therefore, an annual report is submitted for review in alternate years to perform any desired modifications of appointments as well as to reaffirm all positions for those agencies that request annual confirmation.
This Staff Report is before Council to provide an opportunity to make any desired midterm changes to the Council Boards, Committees & Commissions.
DISCUSSION:
Regional Committee Terms
Regional committee terms may be set pursuant to their respective bylaws. Council Policy No. 2 states that any change of an appointee at mid-term shall complete the existing twoyear term for which they are appointed. Therefore, a mid-term change to an existing appointment will result in the appointed Councilmember completing the remainder of the term for which they have been appointed.
December 13, 2023
Council Committees Review
Appointment Review
Council historically reviews appointments annually and makes changes as needed and for the following events:
Events Triggering Appointment Review Annually
Review
Bi-annually
Appointments
Agencies requiring annual confirmation of appointees
(new, re-appointed, or no changes) i.e. SANDAG x
Reviewing any potential conflicts, changes in Councilmember schedules, or the desire to change current appointments. x
Term Expirations: Regional and Council Standing Committees (2 year terms) x General Election: Council reorganization of leaving and/or new members. x Regional Committees (Attachment 2)
The Regional Chart (Attachment 2) contains the City Council’s Regional Agencies which are appointed by Council. Appointments were last made to these committees in December 2022 for the terms beginning in January 2023. Therefore, these appointments do not expire until January 2025, following the next election cycle. Council may review appointments to these external agencies at this time and, if necessary, modify any current appointments.
Stipend/Compensated Appointment Positions (identified on Attachment 2) Certain agencies’ bylaws provide for a stipend paid for each meeting’s attendance.
Appointments made by a governing body of elected or appointed members to serve as an officer of a board for additional pay require disclosures when the nominated member participates in the vote for their own appointment. Subsequently, pursuant to Fair Political Practices Commission (FPPC) Regulation 18702.5, appointments providing additional compensation or a stipend of $500 or more, within a 12-month period, must be disclosed on the Form 806 (Agency Report of Public Official Appointments). The City complies with the requirements of Form 806, which is monitored, updated, and posted by the City Clerk, including making updates promptly when triggered. This procedure allows the governing body to operate with the entire body present, rather than members recusing their participation for each individual appointment, which could risk the presence of a quorum needed to complete the appointment process.
Standing Committees (Attachment 3)
Council Standing Committee appointments are for two-year expiring terms, thus, new appointments, or re-appointments, are not required at this time. The current appointments were made in January 2023 and can remain unless Council desires to make changes.
December 13, 2023
Council Committees Review
All appointments must be approved by a City Council majority vote.
CEQA COMPLIANCE STATEMENT: N/A
FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
∙ Approve Staff recommendation and review current appointments. ∙ Review and make any changes to existing positions.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council:
1. Review the Regional Boards/Commissions/Committees and make alternate appointments, if necessary.
2. Review Council Standing Committees and make alternate appointments, if necessary.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation
_________________________
Gregory Wade, City Manager
Attachments:
1. Council Policy No. 2
2. Council Regional (external) Committee Chart
3. Council Standing (internal) Committee Chart
CITY OF SOLANA BEACH Policy No. 2
COUNCIL POLICY
Date Issued: January 19, 1988
Revised: January 23, 2008 by
Resolution 2008-22
GENERAL SUBJECT: Boards, Commissions & Committees
SPECIFIC SUBJECT: Appointments of Councilmembers to Boards, Commissions and Committees
PURPOSE
The purpose of this policy is to establish guidelines for appointment of Councilmembers to various Boards, Commissions and Committees. Council Regional Committees – not established by this Council. Council Standing Committees – established by the City Council. Council Ad Hoc Committees – established by the City Council.
POLICY
I. Regional Boards, Commissions or Committees (Outside Agencies)
1. The City Council shall divide appointments of the various Boards, Commissions or Committees so that all Councilmembers share in the representation on outside agencies.
2. The appointment shall be made by vote of at least three members of the City Council.
3. Appointments shall be made only at regularly scheduled Council Meetings.
4. Appointments shall generally be for a term of two years unless the regulations of the body to which the appointment is made requires a different term.
5. Appointments will be reviewed bi-annually in even numbered years to address expiring terms. This cycle is tied into the November Election cycle in consideration of Council reorganization.
6. When appointments are required at a different time than the even numbered year cycle, the appointments will follow the two year term, unless it is changed by Council reorganizations.
7. These guidelines do not prevent Council from annual reviews and changes at any other time, as determined by Council.
II. Council Standing Committees
(City sponsored committees that are ongoing and permanent in nature).
1. Council shall make appointments to Standing Committees sharing
the responsibility among the members.
2. The appointment shall be made by vote of a majority of the City Council.
3. Council shall make appointments to Standing Committees for a two year term.
4. Appointments will be reviewed bi-annually in even numbered years to address expiring terms. This cycle is tied into the November Election cycle in consideration of Council reorganization.
5. When appointments are required at a different time than the even numbered year cycle, the appointments will follow the two year term, unless it is changed by Council reorganizations.
6. These guidelines do not prevent Council from annual reviews and changes at any other time, as determined by Council.
III. Council Ad Hoc Committees
(City sponsored committees that are temporary and are not intended to have a permanent existence).
1. Council shall make appointments to Ad Hoc Committees sharing the responsibility among the members.
2. The appointment shall be made by vote of a majority of the City Council.
3. The term of an appointment shall be for the duration of the Ad Hoc Committee, unless Council majority changes the appointment prior to the expiration of the committee.
IV. A Councilmember may serve any number of terms.
V. If a Councilmember chooses to relinquish an appointment during a term, the alternate shall serve as the regular appointee for the remainder of the term, unless a new appointment is made by the Council majority.
VI. The City Clerk shall maintain a list of Boards, Commissions or Committees with the meeting time and locations. The City Clerk shall periodically advise the Council of vacancies on all Boards, Commission and Committees.
Committee Primary Member /
Alternate Appointed
Current Term
(per Policy No. 2, unless
otherwise required)
Agency
Term
General Regular
Meeting Schedule
Meeting Location
unless otherwise noticed Committee Contact Mailing Address Stipend Agency Type
Heebner Jan 2023 Jan 2023 - Jan 2025
Edson (alternate) Jan 2023 Jan 2023 - Jan 2025
Becker Jan 2023 Jan 2023 - Jan 2025
Zito (alternate) Jan 2023 Jan 2023 - Jan 2025
MacDonald Jan 2023 Jan 2023 - Jan 2025
Edson (alternate) Jan 2023 Jan 2023 - Jan 2025
Jan 2023
Jan 2023
MacDonald Jan 2023 Jan 2023 - Jan 2025
Becker (alternate) Jan 2023 Jan 2023 - Jan 2025
MacDonald Jan 2023 Jan 2023 - Jan 2025
Becker (alternate) Jan 2023 Jan 2023 - Jan 2025
MacDonald Jan 2023 Jan 2023 - Jan 2025
Becker (alternate) Jan 2023 Jan 2023 - Jan 2025
MacDonald Jan 2023 Jan 2023 - Jan 2025
Becker (alternate) Jan 2023 Jan 2023 - Jan 2025
Edson Jan 2023 Jan 2023 - Jan 2025
MacDonald (alternate) Jan 2023 Jan 2023 - Jan 2025
Zito Jan 2023 Jan 2023 - Jan 2025
MacDonald (alternate) Jan 2023 Jan 2023 - Jan 2025
Heebner Jan 2023 Jan 2023 - Jan 2025
Zito (1st alternate) Jan 2023 Jan 2023 - Jan 2025
Edson (2nd alternate) Jan 2023 Jan 2023 - Jan 2025
Becker Jan 2023 Jan 2023 - Jan 2025
Zito (alternate) Jan 2023 Jan 2023 - Jan 2025
MacDonald Jan 2023 Jan 2023 - Jan 2025
Becker (alternate) Jan 2023 Jan 2023 - Jan 2025
Zito Jan 2023 Jan 2023 - Jan 2025
Becker Jan 2023 Jan 2023 - Jan 2025
City Manager (alternate) Jan 2023 By Laws
Edson Jan 2023 Jan 2023 - Jan 2025
Heebner Jan 2023 Jan 2023 - Jan 2025
Solana Beach City Council Regional Boards/Committees/Commissions/JPAs (external agencies) Listing only includes those positions required to be appointed by the Solana Beach City Council Grace Andoh
[email protected]
619-531-4870
2nd Mon of Oct.
11:00am
(or called as needed)
Held at League of
California Cities Mtgs or
SANDAG Mtgs
City Selection Committee
Annual
1 County of San Diego
1600 Pacific Hwy, Room 402
San Diego, CA 92101
External
agency
N/A
N/A
N/A
Joint
Partnership
18372 Sycamore Creek Rd.
Escondido, CA 92025
www.sdrp.org
San Elijo JPA (SEJPA)
Joint Powers Authority (JPA)
Form 700 online
https://www.southtechhosting.com/SanDiegoCounty/eDisclosure $160
CSA 17
County Service Area
Form 700 original signature
1st Tues · 4:00-6:00pm
Quarterly
(Feb, May, Aug, Nov)
Solana Beach
City Hall
Nicole del Toro
619-285-6476
[email protected]
N/A
P.O. Box 1077
Cardiff by the Sea, CA 92007
www.sejpa.org
5560 Overland Avenue, Suite 400
San Diego, CA 92123
619-455-1819 www.sdcountyfire.org
www.sandiegocountyems.com
P.O. Box 1206
Rancho Santa Fe, CA 92067-1206
www.ncdjpa.org
Joint
Partnership
2-Year Terms
(Begins following each election cycle, replacements follow existing term) Clean Energy Alliance (CEA)
Joint Powers Authority (JPA)
Joint
Partnership
5857 Owens Ave, 3rd Floor
Carlsbad, CA 92008
(833) 232-3110
Susan Caputo - Clerk Services
[email protected]
Barb Boswell - CEO
[email protected]
San Marcos
City Hall
Last Thurs. month
2:00pm
1400 K Street Ste. 400
Sacramento, CA 95814
www.californiacities.org
www.cacities.org/Member-Engagement/Coastal-CitiesGroup-(CCG) 13 San Dieguito River Park
Joint Powers Authority (JPA)
aka San Dieguito River Park
Form 700 original hard copy signature
3rd Friday
11:00am-12:30pm
County of San Diego
1600 Pacific Hwy
Rm 302/303
San Diego, CA 92101
Christal Ames
858-674-2270 x10
[email protected]
N/A
External
agency
External
agency
1966 Olivenhain Road
Encinitas, CA 92024
http://escondidocreek.org/
Donna O'Leary
858-792-4490
[email protected]
Del Mar Fairgrounds
Admin. Conf. Rm (2nd floor)
Jimmy Durante Blvd.
Del Mar, CA
2nd Tues · 10:30pm
Unless otherwise scheduled.
Held on the same day as the
22nd DAA Brd Mtg. If no 22nd
DAA mtg, then no CRC
meeting
22nd District Agricultural Association
Community Relations 15 External
agency
14 3
22nd Agricultural Association District
2260 Jimmy Durante Blvd.
Del Mar, CA 92014
www.delmarfairgrounds.com
External
agency
External
agency
P.O. Box 82081
San Diego, CA 92138
www.californiacities.org
N/A
N/A
External
agency
N/A
N/A
Joint
Partnership
12 SANDAG
Shoreline Preservation
Working Group
1st Thurs · 11:30am
Quarterly
(Mar, June, Sept, Dec)
401 B Street, Suite 800
(7th floor Brd Rm)
San Diego, CA 92101
Joint
Partnership
4th Thur 10:00am
Quarterly
(Feb, May, Aug, Nov/Dec)
Encinitas City Hall
505 S Vulcan Ave,
Encinitas, CA 92024
External
agency
810 Mission Ave.
Oceanside, CA 92054
www.gonctd.com
James H. Eggart 714-415-1062
[email protected]
Susan M. Morilla 714-415-1020
[email protected]
$50
$150 / Mtg
not to exceed
$750 / month
Suheil Rodriquez, Clerk of Brd &
Mgr of Administration
760-966-6696
[email protected]
11 Business
(4th Fri) 9:00am-12:00pm
Policy Board
(2nd Fri) 10:00am-12:00pm
401 B Street, Suite 800
(7th floor Brd Rm)
San Diego, CA 92101
Francesca Webb, Clerk of the Board
[email protected]
619-977-9294
401 B Street, Suite 800,
San Diego, CA 92101
9 SANDAG
Board of Directors
Form 700 online filing
2 10
Regional Solid Waste Assoc. - RSWA
Joint Powers Authority (JPA)
Form 700 online filing using their e-system
1st Thursday
9:00am-10:30am
Quarterly
(Jan, April, July, Oct)
Fletcher Cove
Community Center
North County Transit District
Form 700 online filing using their e-system
3rd Thurs · 2:00pm
Dark in August
7 League of Ca. Cities
Coastal Cities Group
Four Points
Sheraton Hotel
8110 Aero Dr.
San Diego, CA
5 6
League Ca. Cities
Legislative Subcommittee
not currently active
when Mtg called, usually
2nd Mon · Quarterly
10:30-11:30am
Four Points
Sheraton Hotel
8110 Aero Dr.
San Diego, CA
League Ca. Cities
Exec. Committee
(SD County division)
2nd Mon
11:30am-1:00pm
4 Escondido Creek Watershed Alliance (ECWA) No Reg. Mtg. Schedule As Needed
Varies
(provided on agenda)
810 Mission Ave.
Oceanside CA 92054
8 North County Dispatch (NCDJ)
Joint Powers Autority (JPA)
Form 700 online filing using their e-system
Becker / Staff Jan 2023 - Jan 2025
401 B St. Ste. 800
San Diego, CA 92101
www.sandag.org
James H. Eggart, General Manager
c/o Woodruff, Spradlin & Smart
555 Anton Boulevard, Ste. 1200
Costa Mesa, CA 92626
RSWA.org
Larissa Patros [email protected]
Gina Medina [email protected]
Christopher Herren [email protected]
Sonia Jackson [email protected]
No Reg. Mtg. Schedule
As Needed By conference call
Derek Dolfie 916-658-8218
[email protected]
Caroline Cirrincione 916-658-8250
[email protected]
P.O. Box 82081
San Diego, CA 92138
www.californiacities.org
Catherine Hill
619-733-1751
[email protected]
Catherine Hill
619-733-1751
[email protected]
Teresa Chase
760-632-4641
[email protected]
Stipends are per meeting unless noted. If "alternate" is not indicated, both councilmembers will serve as equal "primary" members. // Form 700 online filings refers to that agency's electronic online filing system. Updated 01-05-23 Maintained by City Clerk's Office Mike Thornton
760-753-6203
[email protected]
2695 Manchester Ave.
Cardiff by the Sea /
Encinitas
3rd Tuesday · 8:30am
$150 up to a
max of 3 mgs
per month
$150
Business
$100
Policy
Sarah Pierce 619-699-7312
[email protected]
Anna Lowe 619-595-5603
[email protected]
External
agency
401 B St. Ste. 800
San Diego, CA 92101
www.sandag.org
External
agency
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ATT~CHMENT 2
SUBJECT TO
the "Brown Act "
Standing Committee Primary Members Appointed
Date Mtg Date/Time Location Contact Established Date
1 Business Liaison
The purpose of the Business Liaison Committee is to coordinate and communicate with the Chamber of Commerce, Cedros Merchants Associations, and Village walk (Highway 101) Association on City/Business issues.
Zito
Edson
Jan 2023 - 2025
Jan 2023 - 2025
Regular Schedule
Quarterly
3rd Mon 5:00pm
(Jan, Apr, July, Oct)
Solana Beach
City Hall City Mgr Reso 2005-146
10-26-2005
2 Fire Department Management Governance & Organizational Evaluation This committee explores and evaluates potential fire department governance and organizational structural opportunities, possibly with other participating entities involved in the Agreement for Cooperative (Fire) Management Services.
Edson
MacDonald
Jan 2023 - 2025
Jan 2023 - 2025 As Needed
Encinitas
or
TBD
City Mgr Reso 2017-012
1-25-17
3 Highway 101/Cedros Avenue Development Committee
This committee shall coordinate and communicate with the Highway 101 Village Walk Association regarding funding mechanisms to revitalize the Highway 101 corridor, address landscape issues in these areas, and review general business development.
Heebner
Edson
Jan 2023 - 2025
Jan 2023 - 2025 As Needed Solana Beach
City Hall City Mgr Reso 2007-059
05-23-2007
4 Parks and Recreation
This committee acts as a liaison to the Parks & Recreation Citizen Commission to discuss issues that will come before Council, consider work plan task, consideration of impact fees, long and short term objectives, and use of the Parks and Recreation reserve account.
Zito
Edson
Jan 2023 - 2025
Jan 2023 - 2025 As Needed Solana Beach
City Hall City Mgr Reso 2011-023
02-09-2011
5 Public Arts
This committee acts as a liaison to the Public Arts Citizen Commission to consider work plan tasks associated with public arts such as the Public Art Master Plan, Temporary Art Installations, Art Gallery, and other public arts projects that will come before Council.
Edson
Heebner
Jan 2023 - 2025
Jan 2023 - 2025 As Needed Solana Beach
City Hall City Mgr Reso 2005-146
10-26-2005
6 School Relations
This committee shall handle relations with San Dieguito Union High School District, Solana Beach School District and Solana Beach and private schools located within the Solana Beach boundaries.
Becker
MacDonald
Jan 2023 - 2025
Jan 2023 - 2025
Regular Schedule
Quarterly
1st Thurs 7:30 am
(Mar, June, Sept, Dec)
Solana Beach
City Hall City Mgr Reso 2007-011
01-10-2007
7 Solana Beach - Del Mar Relations
To discuss and address items of mutual interest of each City.
Heebner
Edson
Jan 2023 - 2025
Jan 2023 - 2025 As Needed TBD City Mgr Reso 2017-148
9-27-2017
Citizen Commission(s)
Councilmember(s) Appointed To/Serving On Citizen Commissions Members Appointed
Date Mtg Date/Time Location Contact Established Date
1 Climate Action Commission
This committee shall assist in developing a Climate Action Plan, including updating the City's Greenhouse Emissions Inventory, setting reduction targets, implementing mitigation measures and performing periodic monitoring, verification and evaluations.
Zito (primary)
Becker (alternate)
Jan 2023 - 2025
Jan 2023 - 2025
Regular Schedule
Monthly
3rd Wed.
5:30pm
Solana Beach
City Hall City Mgr Reso 2015-127
11-04-2015
COUNCIL COMMITTEES (Councilmembers Appointed to Solana Beach Council Committees and Citizen Commission) COMMITTEES - 2 year terms / On-Going Committees (Brown Act Compliant) SUBJECT TO the "Brown Act"
* Not required to establish a regular mtg schedule.
* If a regular mtg schedule is established, formally adopted, agendas must be posted 72 hrs prior to the regular meeting. * Otherwise, non-regular mtgs shall meet required noticing for special meetings (24 hrs. prior to meeting) * All Standing Committee Mtgs are Open to the Public
F:\Common\CLERK\Commissions, Committees\03 - COUNCIL Committees\10 CHARTS\30 Council In-House Groups (Standing, etc)\2022 Dec\Council In-House Groups Chart 12-15-22 Updated 07-25-23 Maintained by the City Clerks Office