With the City’s purchase of the vacant lot immediately north of the park, analysis needs to be made on how to incorporate the vacant lot into the existing park. In support of that effort, in February 2022, the Council approved a PSA with VDLA to update the La Colonia Master Plan and include the vacant City-owned lot.
This item is before the Council to provide an update on the project and, if approved, for the consideration of Resolution 2024-015 (Attachment 1) authorizing the City Manager to execute an amendment to the Professional Service Agreement (PSA) with Van Dyke Landscape Architects that would allow for the addition of an architect to the VDLA consultant team to assist with architectural options for a potential building on the Cityowned vacant lot north of the park.
DISCUSSION:
VDLA has been working on the Master Plan and individual components of the Master Plan since 2008, including preparation of the original Master Plan. VDLA is particularly qualified to provide landscape architectural design services for park and recreation facilities, having completed over 50 relevant park projects for municipalities throughout Southern California, including renovations to existing parks. A PSA with VDLA was approved in February 2022 to update the La Colonia Master Plan and include the vacant City-owned lot north of the park.
Since approval of the PSA with VDLA for the La Colonia Master Plan Update, VDLA held a public workshop in February 2023 at which public input was solicited as to what the attendees like, do not like and what improvements they would like to see at the park.
Public input was also solicited through an online questionnaire and outreach events at the 2023 Spring Egg Hunt at La Colonia Park and the 2023 Fiesta Del Sol. The results of the outreach efforts will be presented at the Council meeting.
One of the comments received during the workshop and the outreach efforts was inclusion of a building as an extension of the community center for various purposes in the new vacant lot. VDLA is a full landscape architectural firm and would need the professional services of a full architectural firm. Staff is seeking Council’s authorization to amend the PSA with VDLA to include the additional services.
The proposed amendment to the PSA with VDLA would contain work required to update the La Colonia Master Plan and would include the services of an architectural firm to assist with development of a building as well as the corresponding site improvements on the empty lot owned by the City. The architectural firm proposed by VDLA is the same architectural firm that provided similar services during the development of the original La Colonia Master Plan. The scope of work for the amendment of the PSA with VDLA for the update to the Master Plan would include:
• Development of Master Plan Update Alternatives
March 27, 2024
La Colonia Master Plan Update – Amendment to PSA with VDLA
• Interviews/coordination with stakeholders
• Architectural layouts
• Presentation at City Council meeting
Conceptual drawings of three different proposals, based on feedback from the community at the public workshop and the online survey, will be presented at the Council meeting.
These drawings are for discussion purposes only, with the intent for Council to give further direction to Staff on the Master Plan update.
CEQA COMPLIANCE STATEMENT:
Approval of the PSA with VDLA is not a project as defined by CEQA. Environmental review will be conducted once project details have been identified.
FISCAL IMPACT:
Staff recommends that the funds needed for this amendment to the PSA with VDLA, in an amount not to exceed $70,000, be transferred from the General Fund - Undesignated Reserves into the project account for the La Colonia Master Plan Update.
WORK PLAN:
This project is consistent with Item B.2 of the Community Character Priorities of the FY 2023/24 Work Plan.
OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with modifications.
• Provide direction.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council:
1. Receive the La Colonia Master Plan update and provide direction as may be needed.
2. Adopt Resolution 2024-015 authorizing the City Manager to execute an amendment to the Professional Services Agreement with Van Dyke Landscape Architects extending the Agreement for two additional years and increasing the compensation, in an amount not to exceed $70,000, for the update the La Colonia Master Plan, which would incorporate the vacant City-owned lot north of the park.
March 27, 2024
La Colonia Master Plan Update – Amendment to PSA with VDLA
3. Authorize an appropriation of $70,000 from the General Fund – Undesignated Reserves into the project account for the La Colonia Master Plan Update.
4. Authorize the City Treasurer to amend the FY 2023/24 Adopted Budget accordingly.
CITY MANAGER RECOMMENDATION:
Approve Department Recommendation.
_________________________
Daniel King, Interim City Manager
Attachments:
1. Resolution 2024-015
ATTACHMENT 1
RESOLUTION 2024-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, APPROVING AN
AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH VAN DYKE LANDSCAPE
ARCHITECTS FOR THE UPDATE TO THE LA COLONIA
MASTER PLAN
WHEREAS, a preferred alternative for a Master Plan at La Colonia Park was originally approved by the City Council in December 2008; and WHEREAS, since the preferred alternative was selected, three components of the La Colonia Master Plan (Master Plan) were designed and/or constructed as separate projects. Construction of the Veterans’ Honor Courtyard was completed in May 2016, construction of the La Colonia Skate Park was completed in April 2019 and design is currently underway of a new playground; and
WHEREAS, with the City’s purchase of the vacant property north of park, analysis will need to be made on how to incorporate this property into the existing park; and WHEREAS, the proposed amendment to the Professional Services Agreement with Van Dyke Landscape Architects would contain work required to update the Master Plan and would include the services of an architectural firm to assist with development of a building or structure on the vacant lot owned by the City.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the foregoing recitations are true and correct.
2. That the City Council authorizes the City Manager to execute an amendment to the Professional Services Agreement with Van Dyke Landscape Architects extending the Agreement for two additional years and increasing the compensation, in an amount not to exceed $70,000, for the update of the La Colonia Master Plan, which would incorporate the vacant City-owned lot north of the park.
3. That the City Council authorizes an appropriation of $70,000 from the General Fund – Undesignated Reserves into the project account for the La Colonia Master Plan Update.
4. That the City Council authorizes the City Treasurer to amend the Fiscal Year 2023/2024 Adopted Budget accordingly.
Resolution 2024-015
La Colonia Master Plan Update – Amendment to PSA with VDLA
PASSED AND ADOPTED this 27th day of March 2024, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk