and non-work plan assignments as well as assisting with various on-demand and unplanned day to day tasks within the department.
• Temporary/part-time employee at the Temporary Parking Enforcement Officer level within the Code Compliance Division. This position will provide crucial support for handling and managing parking enforcement duties during the week as well as the weekend, specifically during the busy summer months. This position will also assist with minor code compliance projects and Senate Bill 1383 (SB 1383) inspections and compliance on an as needed basis.
• Temporary/part-time paid Management Interns within the City to support various departments with projects and ad-hoc assignments. Staff believes that Interns offer a fresh look at our day-to-day business and procedures and can share ideas on strategy, plans, policies and more. By offering internship opportunities the City can establish or grow its connections with universities and colleges, increasing its visibility on campuses and the promotion of public/local sector careers. Internships can also assist with selecting and developing future talent and increasing Staff retention rates.
General Fund Amendments:
General Fund – Revenues
Staff has analyzed revenues received by the City through May 2024. A trend analysis was performed to compare actual receipts received versus the annual budget. Any significant variances were analyzed in detail and projected through the next fiscal year. In a few cases, budget adjustments are being recommended based on other separate analyses or projections.
General Fund Amendments – Revenues
• Property Tax
Collections for Property Tax continues to grow with the San Diego housing market.
Projections by HDL Coren & Cone, the City’s property tax consultant, show an estimated increase for FY 25 of 5.49% in Taxable Value in Solana Beach. Staff is recommending Property Tax revenue be increased by $300,000 from $9,996,980 to $10,296,980. • Short-Term Vacation Rentals
The City has experienced higher than originally projected TOT from short-term vacation rentals. Due to this, Staff is recommending short-term vacation rental TOT revenue be increased by $250,000 from $832,832 to $1,082,832.
• Building Permits Revenue
Due to a high volume of permit activity, Staff is proposing a budget increase to the Building Permits category of $150,000. This adjustment would increase Building Permit budgeted revenue from $240,000 to $390,000.
• Business Registration
Based on the trend analysis and certificate renewals received during the 2024 renewal period, Staff is proposing an increase of $45,000 to the Business Registration revenue category. This adjustment would increase the budgeted revenue from $255,000 to $300,000.
July 10, 2024
FY 2025 Budget Update Amendments & New Positions
A summary of the recommended changes for General Fund revenues are listed in the following table:
General Fund Amendments – Expenditures
Staff has analyzed expenditure needs, trends, and contracts through May 2024 against currently adopted FY25 budgeted expenditures. Based on this analysis and the additional staffing needs, Staff is recommending increases to General Fund expenditure accounts totaling $694,435 as discussed below:
Salaries & Benefits
• Staff is requesting an increase of $370,129 for salaries & benefits as follows:
o $77,504 for a FT Assistant Engineer position (Reso 2023-118) o $8,560 for increased OT for Marine Safety due to increased beach/crowds/towers being staffed earlier this year
o $88,890 for the Recreation Programs Coordinator Position (Reso 2023-118) o $26,906 for a PT Code/Parking Enforcement Officer
o $87,550 for a FT Maintenance Worker II for the Public Works Department o $80,719 for 3 PTE Management Interns
Professional Services
• Staff is requesting an increase of $187,906 for professional services as follows:
o $150,000 for Buildings for increased services provided by EsGil, whose compensation is based on building permit and plan check revenue received Property Tax $ 300,000
Short Term Vacation Rental TOT 250,000
Building Permit Revenue 150,000
Business Registration 45,000
Operational Revenues $ 745,000
Total General Fund Revenues $ 745,000
Account
Proposed Revenue Budget Adjustments
General Fund
Fiscal Year 2025
Additions/ (Deletions)
July 10, 2024
FY 2025 Budget Update Amendments & New Positions
o $15,000 for City Council - Resolution 2024-025 for increased community grant funding
o $10,000 for Community Services – Resolution 2023-113 for E-bike Training and Diversion Program
o $2,000 for Parks & Recreation for La Colonia Movie Night o $10,906 for Environmental Services & Public Facilities Maintenance for increased SEJPA contract and generator repairs
Equipment & Supplies
• Staff is requesting an increase of $6,400 for equipment & supplies as follows:
o $4,000 for Information Technology Department for increased costs related to antivirus protection
o $2,400 for Marine Safety Department for iPad upgrades, pressure washer, and Connect Teams, an online scheduling tool
Transfers
• Staff is requesting an increase of $130,000 for transfers to the CIP Fund from the Public Facilities Reserve as follows:
o $50,000 for City Hall repairs and improvements
o $80,000 for the Climate Action Plan implementation plan (EV Charging; Reach Code)
A summary of the recommended changes for General Fund expenditures are listed in the following table:
July 10, 2024
FY 2025 Budget Update Amendments & New Positions
Measure S Fund Amendments – Revenues
• Transaction & Use Tax
Measure S was approved by the voters in November 2022. Collection of Transaction & Use Tax revenue associated with Measure S began on April 1, 2023. After meeting with HDL advisers, Staff is recommending Measure S Tax revenue be increased by $200,000 from $4,488,000 to $4,688,000.
Measure S Fund Amendments – Expenditures
• Staff is requesting an increase of $783,000 for transfer to Asset Replacement Fund as follows:
Additions/
(Deletions)
Salary and Benefits
City Manager 80,719
Code Enforcement 26,906
Engineering 77,504
Marine Safety 8,560
Public Works 87,550
Recreation 88,890
Professional Services
Buildings 150,000
Community Services 10,000
City Council 15,000
Environmental Services 2,482
Parks & Recreation 2,000
Public Facilities Maintenance 8,424
Equipment & Supplies
Information Technology 4,000
Marine Safety 400
Marine Safety 2,000
Transfers
Transfer to CIP Fund 130,000
Total Operational Expenditures $ 694,435
Account
General Fund
Fiscal Year 2025
Proposed Expenditure Budget Adjustments
July 10, 2024
FY 2025 Budget Update Amendments & New Positions
o $733,000 for Fire Asset Replacement Fund to move planned FY26 funding to FY25 to allow for Fire Department to prepay fire truck purchase to receive discount
o $50,000 for Parks & Recreation Asset Replacement Fund for purchase of a replacement vehicle which will be an EV model
• Staff is requesting an increase of $530,000 for transfer to CIP Fund for Work Plan projects as follows:
o $80,000 for Highland Drive Median Project
o $450,000 for Santa Helena Neighborhood Trail Project
Other Fund Amendments
The following amendments increasing expenditures to other funds are also recommended.
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA
Revenue Adjustments Description Amount
Asset Replacement Fund Measure S Fund transfer $ 783,000 CDBG Fund Increased Grant Revenue - Reso 23-114 $ 7,132 CIP Fund Measure S Fund transfer $ 530,000
CIP Fund General Fund - Public Facility Reserves transfer $ 130,000 Total Revenue Adjustments $ 1,450,132
Expenditure Adjustments
Asset Replacement - Codes Portable radio purchase 9,000 Asset Replacement - Comm Dev New conference table & chairs 5,000 Asset Replacement - Fire SCBA purchase - move FY25 to FY24 (152,000) Asset Replacement - Fire Fire Truck purchase - move FY26 funds to FY25 733,000 Asset Replacement Fund - IT Website project update & increased cost for computers 26,000 Asset Replacement Fund - MS Increased cost of rescue water craft & outfitting 3,000 Asset Replacement Fund - MS Increased cost of truck & outfitting (EV) 15,000 Asset Replacement Fund - Parks Replacement Vehicle for Parks & Recreation (EV) 50,000 CDBG Fund Updated to match increased award 7,132
CIP Fund Work plan/CIP Projects 580,000
Fire Mitigation Fund Class A uniform purchases & Plymovement update 35,600 Gas Tax RTIP Amendment - Reso 2023-122 (36,000)
Public Safety Special Revenue Fund Replacement Vehicle for Fire (EV) 60,000 RCTIP RTIP Amendment - Reso 2023-122 36,000
Sanitation Fund Increased SEJPA contract 123,638
Sanitation Fund FT Assistant Engineer - Reso 2023-118 31,049 Sanitation Fund Reduce CIP Budget for FY25 Pipeline Rehab (150,000) Self Insurance Fund Increased insurance premiums 100,000 Street Lighting Fund FT Assistant Engineer - Reso 2023-118 11,923 Coastal Business/Visitors Fund Work plan/CIP Projects 210,000 Total Expenditure Adjustments $ 1,698,342
Total Other Funds $ (248,210)
July 10, 2024
FY 2025 Budget Update Amendments & New Positions
FISCAL IMPACT:
The adopted FY25 Budget initially projected a General Fund surplus of $188,234. Since adoption on June 28, 2023, the budget has been adjusted by various resolutions to a projected surplus of $10,534. With the FY25 Budget Update adjustments to revenues and expenditures as discussed above, the General Fund Budget would realize an increase of revenues of $745,000 against expenditure increases of $4694,435, thereby increasing the projected operating surplus by $50,565 to $61,099. These changes are shown on the following table:
The adopted FY25 Budget initially projected a Measure S surplus of $3,051,600 and there have been no budget adjustments by resolutions since its adoption on June 28, 2023. With the FY25 Budget Update adjustments to revenues and expenditures as discussed above, the Measure S Budget would realize an increase of revenues by $200,000 against expenditure increases of $1,313,000, thereby decreasing the projected operating surplus by $1,113,000 to $1,938,600.
These changes are shown on the following table:
WORK PLAN:
Fiscal Sustainability
Adopted General Fund Revenues $ 24,265,232
Budget Adjustments & Transfers -
FY25 Revenue Adjustments 745,000
Total General Fund Revenues $ 25,010,232
Adopted General Fund Expenditures & Transfers $ (24,076,998) Budget Adjustments & Transfers (177,700)
FY25 Expenditure Adjustments (694,435)
Total General Fund Expenditures $ (24,949,133)
Projected FY 2025 Surplus(Deficit) $ 61,099
Adopted Measure S Fund Revenues $ 4,488,000
Budget Adjustments & Transfers -
FY 25 Revenue Adjustments 200,000
Total Measure S Revenues $ 4,688,000
Adopted Measure S Fund Expenditures & Transfers $ (1,436,400) Budget Adjustments & Transfers -
FY25 Expenditure Adjustments (1,313,000)
Total Measure S Expenditures $ (2,749,400)
Projected FY 2025 Surplus(Deficit) $ 1,938,600
July 10, 2024
FY 2025 Budget Update Amendments & New Positions
OPTIONS:
• Approve Staff Recommendation.
• Deny Staff Recommendation and provide further direction to the City Manager.
DEPARTMENT RECOMMENDATION:
Staff recommends the City Council adopt Resolution 2024-059:
1. Approving revised appropriations to the Fiscal Year 2025 Adopted Budget.
2. Authorize the addition and hiring of a full-time, benefited Public Works employee at the Maintenance Worker II level within the Public Works Department.
3. Authorize the addition and hiring of a temporary/part-time employee at the Temporary Parking Enforcement Officer level within the Code Compliance Division.
4. Authorize the addition of up to three paid temporary/part-time Management Interns within the City to support various departments with projects and ad-hoc assignments.
5. Authorize the City Treasurer to amend the FY 2025 Adopted Budget accordingly.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_______________________________________
Alyssa Muto, City Manager
Attachments:
1. Resolution 2024-059
2. Revised FY 2025 CIP Plan
3. Five-Year CIP Plan
ATTACHMENT 1
RESOLUTION 2024-059
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, REVISING FISCAL
YEAR 2025 BUDGET & AUTHORIZING THE ADDITION OF
NEW POSITIONS
WHEREAS, during the course of the fiscal year, new information becomes available to Staff which require adjustments to be made to the adopted budget; and WHEREAS, Section 3.08.040 of the Solana Beach Municipal Code limits the purchases by departments within the total departmental budget appropriations; and
WHEREAS, the City’s Operating Budget Policies state that total expenditures of a particular fund may not exceed that which is appropriated by the City Council, without a budget amendment; and
WHEREAS, the City Manager, in coordination with the Finance Director, reviewed and analyzed the revenues and expenditures of the Fiscal Year 2025 Adopted Budget and recommends certain amendments be made to the General Fund as well as other funds; and
WHEREAS, the City Council has reviewed and considered the City Manager’s recommendations for additional staffing needs and is prepared to approve the addition of the Maintenance Worker II, part-time/temporary Parking Enforcement Officer and up to three part-time/temporary paid Management Intern positions to the FY 2024/2025 budget; and
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Solana Beach, California, does hereby resolve as follows:
1. That the above recitations are true and correct.
2. That the City Council does hereby adopt the budgeted revenue, appropriations, and transfers amendments by fund for the City of Solana Beach for the fiscal year beginning July 1, 2024 and ending June 30, 2025 as set forth in the attached Exhibit A.
3. Authorize the addition and hiring of a full-time, benefited Public Works employee at the Maintenance Worker II level within the Public Works Department
4. Authorize the addition and hiring of a temporary/part-time employee at the Temporary Parking Enforcement Officer level within the Code Compliance Resolution 2024-059
Budget Amendments FY 2025
Division.
5. Authorize the addition of up to three paid temporary/part-time Management Interns within the City to support various departments with projects and adhoc assignments.
6. That the City Treasurer is authorized to amend Fiscal Year 2025 Adopted budget as further set forth in the attached Exhibit A.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Solana Beach, California, this 10TH day of July 2024, by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_________________________________ ______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk
GENERAL FUND
Revenues
Property Tax $ 300,000
Short Term Vacation Rental TOT $ 250,000
Building Permit Revenue $ 150,000
Business Registration $ 45,000
Total General Fund Revenues $ 745,000
Expenditures Description
City Manager Salary & Benefits 80,719 $
Code Enforcement Salary & Benefits 26,906 $
Engineering Salary & Benefits 77,504 $
Marine Safety Salary & Benefits 8,560 $
Public Works Salary & Benefits 87,550 $
Recreation Salary & Benefits 88,890 $
Buildings Professional Services 150,000 $
Community Services Professional Services $ 10,000
City Council Professional Services $ 15,000
Environmental Services Professional Services $ 2,482
Parks & Recreation Professional Services $ 2,000
Public Facilities Maintenance Professional Services $ 8,424 Information Technology Equipment & Supplies $ 4,000
Marine Safety Equipment & Supplies $ 400
Marine Safety Equipment & Supplies $ 2,000
Transfer to CIP Fund Transfers $ 130,000
Total Operational Expenditures $ 694,435
Total General Fund Budget Change $ 50,565
MEASURE S
Revenues
Measure S Transaction & Use Tax $ 200,000
Total Revenue Adjustments $ 200,000
Expenditure Adjustments
Measure S to Asset Replacement Transfers $ 783,000
Measure S to CIP Fund Transfers $ 530,000
Total Expenditure Adjustments $ 1,313,000
Total Measure S Budget Impact $ (1,113,000)
OTHER FUNDS
Revenues Description
Asset Replacement Fund Measure S Fund transfer 783,000 $ Asset Replacement Fund Increased Grant Revenue - Reso 23-114 $ 7,132 CIP Fund Measure S Fund transfer $ 530,000
CIP Fund General Fund - Public Facility Reserves transfer $ 130,000 Total Revenue Adjustments $ 1,450,132
Expenditure Adjustments
Asset Replacement - Codes Portable radio purchase $ 9,000 Asset Replacement - Comm Dev New conference table & chairs $ 5,000 Asset Replacement - Fire SCBA purchase - move FY25 to FY24 $ (152,000) Asset Replacement - Fire Fire Truck purchase - move FY26 funds to FY25 $ 733,000 Asset Replacement Fund - IT Website project update & increased cost for computers $ 26,000 Asset Replacement Fund - MS Increased cost of rescue water craft & outfitting $ 3,000 Asset Replacement Fund - MS Increased cost of truck & outfitting (EV) $ 15,000 Asset Replacement Fund - Parks Replacement Vehicle for Parks & Recreation (EV) $ 50,000 CDBG Fund Updated to match increased award $ 7,132
CIP Fund Work plan/CIP Projects $ 580,000
Fire Mitigation Fund Class A uniform purchases & Plymovement update $ 35,600 Gas Tax RTIP Amendment - Reso 2023-122 $ (36,000)
Public Safety Special Revenue Fund Replacement Vehicle for Fire (EV) $ 60,000 RCTIP RTIP Amendment - Reso 2023-122 $ 36,000
Sanitation Fund Increased SEJPA contract $ 123,638
Sanitation Fund FT Assistant Engineer - Reso 2023-118 $ 31,049 Sanitation Fund Reduce CIP Budget for FY25 Pipeline Rehab $ (150,000) Self Insurance Fund Increased insurance premiums $ 100,000 Street Lighting Fund FT Assistant Engineer - Reso 2023-118 $ 11,923 Coastal Business/Visitors Fund Work plan/CIP Projects $ 210,000 Total Expenditure Adjustments $ 1,698,342
Total Other Funds Budget Impact $ (248,210)
Additions/ (Deletions)
Exhibit A
Resolution 2024-059
Project Description Total Budget General Fund 459 Measure S Fund 110 Facilities Replacement Fund 140 Gas Tax Fund 202 Transnet Funds 225/228 Federal Grant obj 46600 Funds 240/246/270 SB1 Fund 247 Coastal Business/ Visitors 250 Sanitation Fund 509 Street, Traffic, & Storm Drain Projects
ADA Pedestrian Ramps 45,000 45,000Annual Pavement Management Program 1,100,000 390,000 200,000 210,000 300,000 North Highway 101 Pedestrian Crossing 45,000 45,000Santa Helena Neighborhood Trail 450,000 450,000 Storm Drain Improvements - Major 450,000 450,000Traffic Signal Upgrades Phase 2 230,000 230,000 Total $ 2,320,000 $ 450,000 $ 840,000 $ 430,000 - $ 210,000$ $ 300,000 45,000 $ $ 45,000 $ - City Facilities Projects
City Hall Deferred Maint 75,000 50,000 25,000
Council Chambers Upgrades 50,000 50,000
Fire Station Deferred Maint (floor/cabinets) 10,000 10,000 Fletcher Cove Showers 60,000 60,000LCCC/Museum 60,000 60,000 Marine Safety Center Deferred Maint (roof) 5,000 5,000
Total $ 260,000 $ 100,000 -$ 100,000 $ -$ $ - $ - $ 60,000 - $ $ - -
Other Projects -
City-Wide Tree planting project 10,000 10,000Climate Action Plan Implementation 100,000 100,000Highland Dr. Median Improvements 80,000 80,000 Highway 101 Tree Grates 25,000 25,000
S. Acacia/S. Sierra Sidewalk Improvements 80,000 80,000 Total $ 295,000 $ 110,000 $ 80,000 $ - $ - $ - $ - $ 105,000 - $ $ - Sanitation Projects
Sanitary Sewer Pipeline Rehabilitation 500,000 500,000
Total $ 500,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 500,000 GRAND TOTAL $ 3,375,000 $ 660,000 $ 920,000 $ 100,000 $ 430,000 210,000$ $ 300,000 45,000 $ 210,000$ $ 500,000
CITY OF SOLANA BEACH
CAPITAL IMPROVEMENT PLAN
Revised FY 2025
Street, Traffic, & Storm Drain Projects
ADA Pedestrian Ramps 45,000 45,000 45,000 45,000 45,000 180,000 Annual Pavement Management Program 1,100,000 1,100,000 2,200,000 710,000 710,000 710,000 4,330,000 Cliff Street & Rosa Street Ped Bridge Repairs 75,000 75,000 75,000 Glencrest Sidewalk Installation 75,000 75,000 75,000
Lomas Santa Fe Corridor Project - East 7,000,000 7,000,000 7,000,000 Lomas Santa Fe Corridor Project - West - 8,000,000 8,000,000 Miscellaneous Traffic Calming Projects 50,000 50,000 50,000 North Highway 101 Pedestrian Crossing 45,000 45,000 45,000 Santa Helena Neighborhood Trail 450,000 450,000 450,000 Storm Drain Full Capture Devices 50,000 50,000 50,000
Storm Drain Improvements - Major 450,000 390,000 840,000 840,000 Traffic Signal Upgrades Phase 1 45,000 45,000 45,000
Traffic Signal Upgrades Phase 2 230,000 230,000 230,000 230,000 230,000 920,000 Total 1,825,000 495,000 8,785,000 11,105,000 985,000 8,985,000 985,000 22,060,000 City Facilities Projects
City Hall Deferred Maint 25,000 50,000 25,000 100,000 25,000 25,000 25,000 175,000 City Hall Elevator 100,000 100,000 - - - 100,000
Council Chambers Upgrades 50,000 50,000 50,000
FCCC and El Viento Parks Renovation 200,000 200,000 - - - 200,000 Fire Station Deferred Maint (floor/cabinets) 10,000 50,000 60,000 10,000 10,000 10,000 90,000 Fire Station Generator 250,000 250,000 250,000
Fletcher Cove Access Ramp 150,000 150,000 150,000
Fletcher Cove Dissipator 40,000 40,000 40,000
Fletcher Cove Showers 60,000 60,000 60,000
Glenmont Neighborhood Park 350,000 350,000 350,000
LCCC/Museum 60,000 60,000 60,000
Marine Safety Building 500,000 500,000 500,000
Marine Safety Deferred Maint 5,000 5,000 5,000 5,000 5,000 20,000 Total 100,000 160,000 1,665,000 1,925,000 40,000 40,000 40,000 2,045,000 Other Projects
ADU Ready Program 100,000 100,000
City-Wide Tree planting project 10,000 10,000 10,000 10,000 10,000 40,000 Climate Action Plan - Implementation 100,000 100,000 100,000 Climate Action Plan Update 20,000 (20,000) - 100,000 100,000 Highland Dr. Median Improvements 80,000 80,000 80,000
Hwy 101 Tree Grates 25,000 25,000 25,000
S. Acacia/S. Sierra Sidewalk Improvements 80,000 80,000 80,000 Total 30,000 265,000 100,000 395,000 10,000 10,000 10,000 100,000 425,000 Sanitation Projects
Sanitary Sewer Pipeline Rehabilitation 650,000 (150,000) 360,000 860,000 500,000 500,000 500,000 2,360,000 Total 650,000 (150,000) 360,000 860,000 500,000 500,000 500,000 2,360,000 GRAND TOTAL 2,605,000 770,000 10,910,000 14,285,000 1,535,000 9,535,000 1,535,000 100,000 26,890,000 FY 2024
Rollovers
CITY OF SOLANA BEACH
SUMMARY OF CAPITAL IMPROVEMENT FUNDS
5 YEAR CAPITAL IMPROVEMENT FORECAST
FY 2025 - FY 2029
FY 2025 Adopted
Budget
FY 2025
Adjustments
FY 2026
Forecast
FY 2027
Forecast
FY 2028
Forecast
FY 2029
Forecast TOTAL
FY 2025
Revised
Budget
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.2.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: July 10, 2024
ORIGINATING DEPT: Engineering Department
SUBJECT: Update on the Santa Helena Neighborhood Trail Project BACKGROUND:
The Santa Helena Neighborhood Trail Project (Project) has been in the City’s Work Plan for several years. The paved section of Santa Helena, north of Sun Valley Road to the San Elijo Lagoon, is approximately 64 feet wide with only one lane of vehicular traffic in each direction. In July 2021, the City Council amended a Professional Services Agreement with MW Peltz + Associates, Inc. (MWPA) which was originally executed through a competitive process after completion of a Request for Proposal (RFP) initiated in March 2020. The RFP was issued for the development of conceptual design of the Project to reduce the pavement width and provide a neighborhood trail along Santa Helena, from Sun Valley Road to the trailhead at the San Elijo Lagoon. This item is before the City Council to present an update on the Santa Helena Neighborhood Trail Project and to receive comments and direction.
DISCUSSION:
During the preliminary work on the Project, City Staff and MWPA prepared a conceptual plan, which included:
• A pedestrian trail on the east side of Santa Helena, between Sun Valley and Santa Victoria; and continuation of the trail along the west side, north of Santa Helena, between Santa Victoria and the San Elijo Lagoon.
• Drought tolerant landscaping, trees, irrigation system, concrete and decomposed granite (DG) walking surfaces.
• Seating for rest areas, trash cans and dog bag dispensers. • Traffic calming measures, such as narrow travel lanes and pedestrian crossings at the Santa Helena/Santa Victoria intersection.
July 10, 2024
Santa Helena Neighborhood Trail
The concept plan was presented to the City Council in July 2021. Council made several recommendations as follow:
• Continue engagement with the community.
• Since the end of Santa Helena at the San Elijo Lagoon is a trailhead for the San Elijo Lagoon access, there is a desire to maintain as much parking in the area as possible.
• Clearly communicate to the community that the reason that the trail switches from the east side of Santa Helena to the west side is to avoid having the trail directly in front of the residences on the north end of Santa Helena near the Lagoon. • If possible, implement narrower travel lanes for vehicles from the standard 12 feet to help reduce vehicle speeds.
• Construction impacts are a concern. It was expressed that, if possible, the construction phasing should be considered to minimize the inconvenience to the surrounding community.
After receiving direction from the City Council, Staff worked with MWPA and developed preliminary plans, specifications and a construction cost estimate for the project. The preliminary cost was estimated at $2.2 million. Most of the cost for the Project was for the multi-use trail and the corresponding improvements related to streetscape elements of the project such as landscaping, irrigation, concrete and DG pathways, and street furniture. Staff previously applied for an Active Transportation Program grant offered by Caltrans and SANDAG. Unfortunately, the project did not compete well both at the state and local level, so it was not awarded any grant funding.
In an effort to develop a project that is both functional and affordable, Staff reduced the scope of the project. This was done with the understanding that if future funding becomes available, the more comprehensive project would be implemented, building on Phase I in such a manner that those investments would not be lost. The first phase, if approved by the City Council, would include the improvements from Sun Valley Road to Santa Victoria and would not include a comprehensive multi-use trail. Phase 1 would provide the complete geometric design of the reduced roadway section and would retain most of the existing pavement along the east side of Santa Helena for a bicycle and walking corridor.
The proposed design would include features such as reduced lane widths and curb extensions at all four corners of the intersection with Santa Victoria. It is important to note that during the public outreach process, some residents requested a four-way stop at this intersection. Currently there are stop signs on Santa Victoria in the east/west direction and no stop signs on Santa Heena in the north/south direction. The idea of a four-way stop was not collectively accepted by the entire community. The proposed curb extensions would substantially reduce the vehicular speeds at this intersection, particularly the left and right turn moves from Santa Helena in the north/south direction to Santa Victoria in the east/west direction. With this change, a four-way stop may be more July 10, 2024
Santa Helena Neighborhood Trail
acceptable to the community. Staff is requesting City Council discussion and possible direction about the four-way stop control at this intersection.
Layouts of the conceptual design for the first phase of the project were placed at the City’s booth at Fiesta Del Sol and Staff received limited but positive feedback. This project is included in the City’s Work Plan for Fiscal Year (FY) 2024/2025.
CEQA COMPLIANCE STATEMENT:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the state CEQA Guidelines.
FISCAL IMPACT:
The FY 2024/25 CIP budget includes funding in the amount of $450,000 for the Project.
The exact construction amount will be presented to the City Council after the project design has been finalized and the project has gone out to bid.
WORK PLAN:
The Project is consistent with Item B.7 of the Community Character Priorities/Capital Projects section of the FY 2024/2025 Work Plan.
OPTIONS:
• Review the Staff proposed Phase 1 design and provide comments/direction. • Reject the Phase 1 project and provide direction.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council receive a report for the reduced scope (Phase 1) of the Santa Helena Neighborhood Trail Project and, if appropriate, direct Staff to conduct a community workshop to receive official feedback from the community.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Alyssa Muto, City Manager
Attachments:
1. Revised Conceptual Design
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SANTA HELENA NEIGHBORHOOD TRAIL PHASE 1
Attachment 1
2-WAY STOP
BIKE AND PED MULTI-PURPOSE PATHWAY
VEGETATION
NARROW ROAD TO 2-LANES WITH BIKE LANES
CURB DATA
@ BEARING/DELTA RADIUS LENGTH SIZE/TYPE
L'l.-12"28'D4" 488.00 106.19' 6" n'PE 8-1 MEDIAN CURB
L'l.-168"26'25" 5.00' 14.70' 6" n'PE B-1 MEDIAN CURB
S1711'46"W 17.59 6 n'PE 8-1 MEDIAN CURB
L'l.-2737 00 200.00' 96.40 6" n'PE 8-1 MEDIAN CURB L>.-22·37'12· 220.00' 86.85' 6" TYPE G CURB &: GTR S1711'46"W 120.00' 6" TYPE G CURB &: GTR
L'l.-10·23•35• 508.00' 92.15' 6" n'PE G CURB &: GTR
N6"48'10"E 93.00 6" TYPE G CURB &: GTR
L'>.-10'53'06" 492.00' 93.47' 6" TYPE G CURB &: GTR
N1741'16"E 238.80 6 TYPE G CURB &: GTR
L'>.-16'40'10" 508.00' 147.80' 6" TYPE G CURB &: GTR
N1'01'06"E 277.34 6" TYPE G CURB &: GTR
L'>.-28'57'18" 10.00' 5.05' 6" TYPE G CURB &: GTR •
L'l.-152"02'40" 30.00' 79.61' 6 TYPE G CURB &: GTR "
-28'57'18" 10.00' 5.05 6" n'PE G CURB &: GTR •
s1·01 '06''W 118.67' 6" n'PE G CURB &: GTR
L'l.-28'57'18" 10.00' 5.05' 6" n'PE G CURB &: GTR
-150'52'55" 30.00 79.00' 6" TYPE G CURB &: GTR
L'l.-28·00·01 • 10.00' 4.89' 6" TYPE G CURB &: GTR
" SLOPE GUTTER AWAY FROM CURB AT EXISTING STREET SLOPE. • TRANSITION FROM GUTTER SLOPING TOWARD CURB TO SLOPING AWAY FROM CURB. SLOPE AWAY TO MATCH EXISTING STREET SLOPE.
CURB DATA
@ BEARING/DELTA RADIUS LENGTH SIZE/TYPE
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R/W
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S/W
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20 COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.3.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: July 10, 2024
ORIGINATING DEPT: Fire Department – Josh Gordon, Fire Chief SUBJECT: City Council Consideration of Resolution 2024-084 Approving and Authorizing the City Manager to Enter into An Agreement for the Purchase of a New Replacement
Pierce Fire Aerial Ladder Truck
BACKGROUND:
The Solana Beach Fire Department currently maintains three (3) fire apparatuses all manufactured by Pierce Manufacturing (“Pierce”). The Fire Department currently operates one Pierce Arrow XT Aerial Ladder Fire Truck (Truck) and two Pierce Fire Engines (1 frontline and 1 reserve). The Solana Beach Fire Truck (“Truck T237”), purchased in 2008, is nearing the end of its serviceable life and maintenance costs are increasing every year.
This item is before the City Council to request approval of Resolution 2024-084 (Attachment 1) approving the acquisition of a Pierce Enforcer 107’ Aerial Truck and the execution of the purchase agreement.
DISCUSSION:
While there is no exact science on when to replace a fire truck, industry norms have typically deployed a fire truck in frontline status for approximately 15 years. The National Fire Protection Association (NFPA) advises that “in order maximize fire fighter capabilities and minimize risk of injuries, it is important that fire apparatus be equipped with the latest safety features and operating capabilities. In the last 15 years, much progress has been made in upgrading functional capabilities and improving the safety features of fire apparatus.”
As stated above, Truck T237 was purchased in 2008 and is nearing the end of its serviceable life, costing more each year to repair and maintain. Since 2020, the timeline July 10, 2024
Fire Truck Purchase
for acquisition of trucks has nearly doubled, from a 2 year production timeline, to now approximately 4 years from time of order. Truck T237 has been in service for nearly 16 years and will be in service for nearly 20 years by the estimated delivery date of a replacement truck.
Department Analysis
The Fire Department established an Apparatus Purchase Committee (Committee) to research the benefits of the different types of aerial ladder trucks. The Committee worked diligently to identify the apparatuses that provide the most quality and necessary amenities to meet the requirements of the Department. The final recommendation was to replace Truck T237 with a straight chassis 107’ aerial ladder truck, which is most similar to the truck being replaced. Some of the data reviewed by the Committee is set forth below.
The Committee considered that within the County of San Diego, agencies with similar straight chassis fire trucks utilize Pierce. Currently, no other manufacturer makes a comparable apparatus that matches Solana Beach’s fire truck specification needs. Pierce has earned a reputation of building a quality fire apparatus that is reliable and out of service for shorter periods of time during its useful life compared to other manufacturers.
The City’s current fleet consists of two Pierce fire engines and one Pierce fire truck, purchasing another Pierce fire truck ensures a smoother transition to the new apparatus.
This choice leverages operational familiarity, preferred quality, and continuity of safe operations, thereby reducing the training period before the new fire truck becomes operational.
In consideration of the purchasing price, the Committee reviewed the City of Encinitas’s recent approval for financing a Pierce Velocity Tractor Drawn Aerial (TDA) Fire Truck.
The City of Encinitas did not mandate a formal bidding process for this purchase; however, the Encinitas Fire Department (EFD) did obtain informal bids from three different manufacturers – Pierce (via its representative seller South Coast Fire Equipment (“South Coast”), Rosenbauer, and Seagrave. Of the three manufacturers’ bids EFD received, Rosenbauer and Pierce both provided proposals that offered two price points, a price for payment upon completion and a reduced price for pre-payment. Both price points offered by Rosenbauer were the most expensive, coming in at approximately 4% - 15% higher than Pierce’s proposals and approximately 3.4% - 9% higher than Seagraves. Seagrave’s offer was the lowest price point without considering reduced prices for pre-payment.
Seagraves provided no information to EFD about a reduced price for pre-payment and when considering Pierce’s pre-payment option, Pierce was the lowest proposal at approximately 11% less than Seagraves. Further, EFD considered each manufacturer’s reputation for quality and continuity of operations. The EFD's fleet currently consists entirely of Pierce fire apparatuses. As such, the Committee concluded that Pierce is providing a competitive purchasing price to the City of Solana Beach.
Scheduled Vehicle Asset Replacement
Each fire truck is built to the specifications of each agency. As noted above, the timeline for receiving a truck has significantly increased in the last four years. Due to demand July 10, 2024
Fire Truck Purchase
nationwide and unique customization of each apparatus, the build time is currently 47 to 50 months after receipt of order for a Pierce Enforcer 107’ Aerial fire truck.
Should the City approve and authorize the purchase of the new replacement Pierce Fire Truck expected delivery is expected to be 2028. Because of the extended lead time for delivery, staff is recommending entering into the agreement as soon as possible.
Truck T237 will be taken out of service and sent to auction in accordance with the City’s equipment disposal policy once the new truck is put into service.
Solana Beach Purchasing Regulations, Competitive Bidding Exemption Chapter 3.08 of the Solana Beach Municipal Code allows the purchasing officer (City Manager) to waive certain purchasing procedures of the Chapter, including the competitive bidding process. Specifically, those exemptions provide that, “One or more [purchasing] procedures… may be waived, at the discretion of the purchasing officer, and the purchase carried forward, when:
If the purchase officer finds that such supplies, services or equipment are unique because of the quality, durability, availability or fitness for a particular use…competitive bidding will not be required. [SBMC 3.09130B.] or The purchasing officer determines that competitive bidding is impossible, or not in the public’s interest. [SBMC 3.08.130D].1
The City Manager has determined that the City’s competitive bidding process, set forth under Solana Beach Municipal Code (SBMC) Chapter 3.08 should be waived since the purchase meets the exemptions set forth under 3.08.130B and 3.08.130D. .
Specifically, the new truck is unique because it requires a customized build, of which Pierce is the only manufacturer that makes an apparatus that matches the City’s fire truck specification needs and uniformity of apparatuses necessary for the Solana Beach Fire Department. Likewise, the City Manager has determined that the competitive bidding process is not in the public’s best interest for the reasons noted above related to the reliability of the manufacturer and the uniformity of apparatus’ necessary for the Solana Beach Fire Department. Further, this determination is also based on the need for immediacy in purchasing and ordering the truck to allow for a lead time of up to four years 1 SBMC 3.08.130C also exempts from contracting procedures the purchase of goods and/or equipment through the use of cooperative agreements and several other neighboring agencies have used such agreements, there is not such an agreement currently available that meets the City’s requirements. In previous years the Fire Department was able to purchase its fire apparatuses utilizing cooperative agreements “piggy backing” off other cities purchases. Once again, the Department sought such an agreement to utilize for this purchase. Several cities, including City of San Diego which purchased 17 fire trucks from Pierce in 2023, have purchased fire apparatuses using cooperative agreements in recent years, however the cities utilized a Sourcewell agreement that does not currently meet SBMC 3.08.13C(1) requirement that the bidding process have been conducted within the previous 24-months. So, this exemption does not apply.
July 10, 2024
Fire Truck Purchase
due to age of the existing truck, demand, supply chain, and customization requirements unique for the City of Solana Beach.
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA
FISCAL IMPACT:
The following are the detailed costs for the purchase of the Pierce Enforcer 107’ Aerial Truck:
Total Purchase Price (with taxes and fees) $1,991,328.90 Discount (for Prepayment) $ (246,726.56)
Total Purchase Price (Prepayment) $1,744,602.34
South Coast, the local Pierce representative, has provided the City with the total purchase price (Attachment 2) as well as a discount option if the City prepays (Attachment 3). The discount being offered is subject to prepaying the purchase of the fire truck when the order is placed. Staff has compared the prepayment savings to interest earning potential of the funds over the 4-year build time and found the amount to be very similar. However, given the uncertainty of the interest market, Staff suggests prepaying to receive the discount.
During budget preparation for adoption of the two-year budget Fiscal Year (FY) 2023/24 and FY 2024/25, the Fire Department indicated the need to replace the current Truck T237. In anticipation of this purchase, Council budgeted Measure S funds of $733,000 each year for 3 years (FY2024, FY2025, FY2026). The FY 2024 funds of $733,000 have been carried over in the Asset Replacement Fund. In order to move forward with the prepayment, Staff recommends increasing the Measure S contribution to Asset Replacement Fund for FY 2025 by $733,000 to $1,466,000 and removing the FY 2026 Measure S contribution of $733,000.
FY2023/24 (carryover) $ 733,000
FY2024/25 (increased) $1,466,000
Total $2,199,000
The purchase price of the fire truck would be $454,397.66 less than budgeted, which can remain in the Fire Department Asset Replacement Fund for future vehicle or equipment needs.
WORK PLAN:
N/A
July 10, 2024
Fire Truck Purchase
OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with alternative actions. • Reject Staff recommendation and provide further direction.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council adopt Resolution 2024-084:
1. Approving the pre-payment and purchase of a fire truck from Pierce Manufacturing in the amount of $1,744,602.34.
2. Authorizing the City Manager to enter into an agreement with South Coast Fire Equipment, a Pierce representative, for the purchase of a Pierce Enforcer 107’ Aerial Truck.
3. Approving the increased appropriation of $733,00 using Measure S Funds along with the $733,000 FY 2023/24 carryover for a total of $2,199,000 to Fire Department Vehicles in Asset Replacement Fund.
4. Authorizing the City Treasurer to amend the FY2024/25 Adopted Budget accordingly.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Alyssa Muto, City Manager
Attachments:
1. Resolution 2024-084
2. South Coast Fire Equipment Purchase Proposal
3. South Coast Fire Equipment Pre-Payment Purchase Proposal RESOLUTION 2024-084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, APPROVING AND
AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT FOR THE PURCHASE OF A NEW
REPLACEMENT PIERCE FIRE AERIAL LADDER TRUCK
WHEREAS, the City supports the Fire Department having serviceable and adequate fire emergency response vehicles with current technology to assist the City’s fire personnel manage and control emergency incidents that are a threat to the safety of the community of Solana Beach and to its residents, businesses and visitors; and WHEREAS, the Fire Department’s fire truck (T237), purchased in 2008, is nearing the end of its serviceable life; and
WHEREAS, an Apparatus Purchase Committee (Committee) researched the benefits of the different types of aerial ladder trucks and their purchase prices; WHEREAS, the Committee determined that the Pierce Manufacturing’s (“Pierce”) Enforcer 107’ Aerial Truck fits the needs of the City and is offered at a competitive purchase price; and
WHEREAS, the City has obtained a cost proposal from South Coast Fire Equipment, an authorized seller of Pierce Manufacturing; and WHEREAS, if the City agrees to prepay for the replacement truck, South Coast Fire Equipment is offering a discount on the purchase price.
WHEREAS, Chapter 3.08 of the Solana Beach Municipal Code allows the purchasing officer (City Manager) to waive certain purchasing procedures of the Chapter, including the competitive bidding process if the purchase meets certain specified exemptions; and
WHEREAS, the Solana Beach Municipal Code 3.08.130B allows for an exemption to the purchasing procedures (including the competitive bidding procedure) if the equipment is unique because of the quality, durability, availability or fitness for a particular use and/or if the purchasing officer determines that competitive bidding is not in the public’s best interest; and
Resolution 2024-084
Pierce Fire Truck Purchase
WHEREAS, each fire apparatus is a unique customized build, of which Pierce is the only manufacturing that makes the straight chassis aerial ladder apparatus that matches the City’s fire truck specification needs; and
WHEREAS, the Solana Beach Municipal Code 3.08.130D allows for an exemption to the purchasing procedures (including the competitive bidding procedure) if the purchasing officer determines that competitive bidding is impossible, or not in the public’s interest; and
WHEREAS, the City Manager, as the purchasing officer, has determined that competitive bidding is not in the public’s interest because the new truck is unique and requires a customized build and Pierce is the only manufacturer that makes an apparatus that matches the City’s fire truck specification needs, and uniformity of apparatuses necessary for the Solana Beach Fire Department; and
WHEREAS, it has further been determined that the competitive bidding process is not in the public’s best interest based on the need for immediacy in purchasing and ordering the truck to allow for a lead time of up to four years due to age of the existing truck, demand, supply chain, and customization requirements unique to the City of Solana Beach.
NOW, THEREFORE, the City Council of the City of Solana Beach, California does resolve as follows:
1. That the above recitations are true and correct.
2. That the City Council approves the pre-payment and purchase of a fire truck from Pierce Manufacturing in the amount of $1,744,602.34.
3. That the City Council authorizes the City Manager to enter into an agreement with South Coast Fire Equipment, a Pierce representative, for the purchase of a Pierce Enforcer 107’ Aerial Truck.
4. That the City Council authorizes the City Treasurer to appropriate an additional $733,00 using Measure S Funds along with the $733,000 Fiscal Year (FY) 2023/24 carryover for a total of $2,199,000 to Fire Department Vehicles in Asset Replacement Fund.
Resolution 2024-084
Pierce Fire Truck Purchase
5. That the City Council authorizes the City Treasurer to amend the FY2024/25 Adopted Budget accordingly.
PASSED AND ADOPTED this 10th day of July 2024, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Extension
( 1 )
$ 1,826,975.00
Sales Tax @ 8.750% $ 159,860.31
$ 1,986,835.31
Performance Bond $ 4,476.09
California Tire Fee $ 17.50
Consortium Fee Not Applicable $ -
$ 1,991,328.90
The above proposal price shall be valid until or extended in writing by South Coast Fire Equipment.
Said apparatus and equipment are to be built by the manfacturer and shipped in accordance with the specifications hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, materials, inability to obtain labor, supplies or manufacturing facilities, epidemics, acts of God, or causes beyond our control not preventing, delivery would be 47 -50 months months after receipt of this order and acceptance thereof at our office in Corona, California, and deliver to you at
PROPOSAL FOR FURNISHING FIRE APPARATUS
for final acceptance by South Coast Fire Equipment, Inc., at its corporate office in Corona, California, Each
May 23, 2024
SOLANA BEACH FIRE DEPARTMENT
The undersigned is prepared to provide for you, our customer, upon an order being placed by you, the apparatus and equipment herein named and for the following prices:
Solana Beach, CA. 92075
102 N. Nardo
One
. The buyer must make the payment
within 15 days to obtain the full discount. Payments not received with in the 15 days are subject to an adjustment to the Total Purchase Price for the prepayment. $ 1,826,975.00
Pierce Enforcer 107' Aerial as per enclosed
proposal
$ 159,860.31
$ 4,476.09
TOTAL PURCHASE PRICE
$ -
07/23/24
Payment Terms - Payment is due of the Total Purchase Price at time of delivery. Changes to the specifications since the time of order can added to the Total Purchase Price or invoiced on a separate invoice. The final sales tax amount will be determined at time of delivery based on the tax rate at that time. An increase or decrease in cost will be reflected on the final invoice.
If the customer would desire to pay for the apparatus within 15 days of the purchase order being accepted the
APPARATUS COST WITH TAX
$ 17.50
$ 1,986,835.31
$ 1,991,328.90
If the customer so desires to purchase the Product described in the Proposal and the attached specifications, prior to the expiration date listed above, the Customer shall sign and return this proposal. The Customer can then provide their choice of document for entering into the agreement by providing a Purchase Order, or signing a Contract with South Coast Fire Equipment, 3150 Palisades Dr. Corona, CA 82878 as the seller.
Solana Beach CA.
Total Purchase Price would be reduced to $1,744,602.34
The specifications herein contained shall form a part of the final contract and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterrations do not matterially affect the cost of the construction of the apparaus
souTHb coAsT
FIRE EQUIPMENT
The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA) guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by customer specifications Any increased costs incurred by the first party because of future changes in or additoinas to said DOT or NFPA standards will be passed along to the customer as an addition to the price set forth above. Unless accepted within 30 days from the specified date, the right is reserved to withdraw this proposition.
Respectfully Submitted,
South Coast Fire Equipment, Inc.
Sales Representative Signature:____________________________________ Title:_______________ Date:____________________
I, ___________________ authorized representative of
________________________ agrees to purchase the
proposed product(s) and agree to the terms and conditions of this proposal and the specifications hereto attached.
The Seller will document any such updated price for the customer's approval before proceeding and provide an option to cancel the order without charge if the updated price is not accepted.
Tim Olley
Force Majeure - South Coast Fire Equipment shall not be responsible nor deemed to be in default on accountof delays in performance due to causes which are beyond the seller's and manufacturer's control and make the seller's performance impracticable, including but not limited to wars, insurrections, strikes, riots, fires, storms, floods, other acts of nature, explosions, earthquakes, accidents, any act of government, delays in transportation, inability to obtain necessary labor supplies or manufacturing facilities, allocation regulations or orders affecting materials, equipment, facilities or completed products, failure to obtain any required license or certificates, acts of God or the public enemy or terrorisim, failure of transportation, epidemics, quarantine restrictions, failure of vendors (due to causes similiar to those within the scope of the clause) to perform their contracts or labor troubles causing cessation, slowdow, or interruption of work.
Cancellation/Termination. In the event this Agreement is cancelled or terminated by a party before completion, South Coast Fire Equipment (SCFE) may charge a cancellation fee. The following charge schedule based on costs incurred may be applied: (a) 10% of the Purchase Price after order is accepted and entered by Manufacturer; (b) 20% of the Purchase Price after completion of approval drawings, and; (c) 30% of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. SCFE endeavors to mitigate any such costs through the sale of such Product to another purchaser; however Customer shall remain liable for the difference between the Purchase Price and, if applicable, the sale price obtained by SCFE upon sale of the Product to another purchaser, plus any costs incurred by SCFE to conduct any such sale.
Due to global supply chain constraints, any delivery date contained herein is a good faith estimate as of the date of this order/contract, and merely an approximation based on current information. Delivery updates will be made available, and a final firm delivery date will be provided as soon as possible.
Persistent Inflationary Environment: If the Producer Price Index of Components for Manufacturing (www.bls.gov Series ID: WPUID6112) ("PPI") has increased at a compounded annual growth rate of 5.0% or more between the month Pierce accepts the order (Order Month") and a month 14 months prior to the then predicted Ready For Pickup date ("Evalution Month"), then pricing may be updated in an amount equal to the increase in PPI over 5.0% for each year or fractional year between the Order Month and the Evaluation Month.
Extension
( 1 )
$ 1,826,975.00
100% Prepayment Discount $ (226,875.00)
APPARATUS COST $ 1,600,100.00
Sales Tax @ 8.750% $ 140,008.75
Performance Bond $ 4,476.09
California Tire Fee $ 17.50
Consortium Fee Not Applicable $ -
$ 1,744,602.34
Less 100% pre-payment at Contract Signing $ 1,744,602.34 BALANCE DUE AT DELIVERY $0.00
require no money down and no payments for one (1) year if desired.
Discount for the 100% pre-payment option includes discounts for the chassis, interest, aerial (if applicable), and flooring charges.
Any item added after this option is elected will come at additional cost and will be added to the final invoice.
Thirteen
$ 140,008.75
$ 4,476.09
If a 100% pre-payment were made at contract signing, the following discount would be applied to the final invoice:
Each
Pierce Enforcer 107' Aerial as per
enclosed proposal
$ 1,826,975.00
SOLANA BEACH FIRE DEPARTMENT
100% Pre-Payment Option
May 23, 2024
$ (226,875.00)
$ 1,600,100.00
*
100% PRE-PAYMENT DISCOUNT SHOWN ABOVE IS AVAILABLE IN TWO WAYS:
a)
b)
*
If your department makes a 100% cash pre-payment at contract signing.
If your department signs up for a lease-purchase with Pierce Financial Solutions. This would $ 17.50
TOTAL PREPAY PURCHASE PRICE $ 1,744,602.34
$0.00
$ 1,744,602.34
$ -
SOUT~ OAST