Solana Beach City Council Regular Meeting Agenda May 21, 2025 Page 1 of 10 \
CITY OF SOLANA BEACH
SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT
AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY AGENDA
Joint REGULAR Meeting
Wednesday, May 21, 2025 * 6:00 p.m.
City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California ➢ City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. ➢ Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.
PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are held at 6:00pm on Wednesdays and are broadcast live. Please check the City’s website for the meeting schedule or any special meetings. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage. Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.
PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.
And/Or
Verbal Comment Participation:
Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.
Solana Beach City Council Regular Meeting Agenda May 21, 2025 Page 2 of 10 Public speakers have 3 minutes each to speak on each topic. Time may be donated by another individual who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.
COUNCIL DISCLOSURE
Pursuant to the Levine Act (Gov’t Code Section 84308), any party to a permit, license, contract (other than competitively bid, labor or personal employment contracts) or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party’s agents within the preceding 12 months to any Council Member. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party or participant and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made.
SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.
As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.
CITY COUNCILMEMBERS
Lesa Heebner
Mayor
Kristi Becker
Deputy Mayor / Councilmember District 2
Jill MacDonald
Councilmember District 4
David A. Zito
Councilmember District 1
Jewel Edson
Councilmember District 3
Alyssa Muto
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:
Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item. Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.
READING OF ORDINANCES AND RESOLUTIONS:
Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.
CALL TO ORDER AND ROLL CALL:
CLOSED SESSION REPORT:
FLAG SALUTE:
Solana Beach City Council Regular Meeting Agenda May 21, 2025 Page 3 of 10 APPROVAL OF AGENDA:
PROCLAMATIONS/CERTIFICATES: Ceremonial
▪ National Public Works Week
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction. ▪ San Diego County Fair Update
ORAL COMMUNICATIONS:
Comments relating to items on this evening’s agenda are taken at the time the items are heard.
This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.
CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:
An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.
CITY MANAGER / CITY ATTORNEY REPORTS:
An opportunity for the City Manager and City Attorney to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.
A. CONSENT CALENDAR: (Action Items) (A.1. - A.9.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.
All speakers should refer to the public comment section at the beginning of the agenda for details.
Please be aware of the timer light on the Council Dais.
A.1. Minutes of the City Council.
Recommendation: That the City Council
1. Approve the Minutes of the City Council meeting held on May 7, 2025.
Item A.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Solana Beach City Council Regular Meeting Agenda May 21, 2025 Page 4 of 10 A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council
1. Ratify the list of demands for April 19, 2025 – May 2, 2025.
Item A.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.3. Solana Beach Lighting District for Fiscal Year 2025/26. (File 0495-20) Recommendation: That the City Council
1. Adopt Resolution 2025-040 approving the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2024/25 for proceedings of the annual levy of assessments within a special maintenance district.
2. Adopt Resolution 2025-041 declaring intention to provide for an annual levy and collection of assessments in a special maintenance district and setting a time and date for a public hearing; and scheduling the public hearing for June 18, 2025.
Item A.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.4. Solana Beach Coastal Rail Trail Maintenance District Fiscal Year 2025/26. (File 0495-20)
Recommendation: That the City Council
1. Adopt Resolution 2025-037 initiating the proceedings for the annual levy of assessments within the Coastal Rail Trail Maintenance District for Fiscal Year 2025/26.
2. Adopt Resolution 2025-038 approving the Preliminary Engineer's Report for proceedings of the annual levy of assessments within Coastal Rail Trail Maintenance District.
3. Adopt Resolution 2025-039 declaring intention to provide for the annual levy and collection of assessments in Coastal Rail Trail Maintenance District and setting a time and date for a public hearing for June 18, 2025.
Item A.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Solana Beach City Council Regular Meeting Agenda May 21, 2025 Page 5 of 10 A.5. List of Projects for Fiscal Year 2025/26 to Receive Road Maintenance Rehabilitation Account Funding as Required by Senate Bill (SB) 1. (File 0820-35) Recommendation: That the City Council
1. Adopt Resolution 2025-042:
a. Authorizing the City Engineer to establish a project list for Local Streets and Roads Funding Program Road Maintenance and Rehabilitation Account FY 2025/26 revenues and designates the 2025 and 2026 Annual Street Maintenance and Repairs Project, as identified in the City’s FY 2025/26 Capital Improvement Program list, to receive SB 1 funding. It is anticipated that the designated project will rehabilitate the pavement through asphalt overlays of Lomas Santa Fe Drive from the eastern edge of the North County Transit District railroad right of way to east of Solana Hills Drive; and several residential streets including San Rodolfo Drive/Solana Hills Drive from Stevens Avenue to Lomas Santa Fe Drive, Sierra Avenue from Estrella Street to W. Cliff Street, sections of Highland Drive, all of Cerro Verde Drive, all of El Pedregal Court, all of Ramona Place, all of La Sobrina Court, all of Loma Corta Drive, all of Santa Madera Court, and all of Santa Rufina Court.
It is also anticipated that the designated project will be completed by March 2026 and will have an estimated useful life of approximately 15 years. b. Authorizing the City Engineer to submit the project list to the California Transportation Commission for the 2025/26 Local Streets and Roads Funding Program using funds from the Road Maintenance and Rehabilitation Account.
Item A.5. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.6. Quarterly Investment Report. (File 0350-44)
Recommendation: That the City Council
1. Accept and file the Cash and Investment Report for the quarter ending March 31, 2025.
Item A.6. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.7. Community Development Professional Service Agreements. (File 0600-05) Recommendation: That the City Council
1. Adopt Resolution 2025-044 authorizing the City Manager to execute Professional Services Agreements with Ascent, Harris & Associates, Inc., Helix Environmental Planning, Inc., and Michael Baker International, Inc.
Item A.7. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Solana Beach City Council Regular Meeting Agenda May 21, 2025 Page 6 of 10 A.8. Sewer and Storm Drain Maintenance Services. (File 0850-40) Recommendation: That the City Council
1. Adopt Resolution 2025-058 authorizing the City Manager to execute Amendment No. 3 to the Professional Services Agreement with iDrains, LLC, DBA Affordable Pipeline Services, to include quarterly maintenance of an additional 23 Full Capture Systems, increasing the agreement by $10,120 annually, to a not-to-exceed amount of $390,030 for FY 2025/2026 and subsequent years.
Item A.8. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.9. 2024 State Homeland Security Program Grant Funds for Firefighting Equipment. (File 0260-40)
Recommendation: That the City Council
1. Approve Resolution 2025-057:
a. Accepting $7,788 in federal funds from a 2024 State Homeland Security Program (SHSP) grant awarded to the City of Solana Beach for the purchase of a ventilation fan with accessories.
b. Authorizing the City Manager, or her designee, to sign and submit the required California Governor's Office of Emergency Services Standard Assurances for Cal OES Federal Non-Disaster Grant Programs. c. Approving a budget amendment of $7,788 to the Misc. Grant Fund – Federal Grants revenue account 246-46600 and the Minor Equipment expenditure account 2466120-64190.
d. Authorizing the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.
Item A.9. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
NOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless approved by a unanimous vote of all members present. (SBMC 2.04.070) B. PUBLIC HEARINGS: (B.1. – B.3.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.
Solana Beach City Council Regular Meeting Agenda May 21, 2025 Page 7 of 10 B.1. Public Hearing: 615 N. Granados Avenue, Applicant: DMIG 615 Granados LLC, Case DRP23-011/SDP23-015 (North Lot), and DRP23-012/SDP23-016 (South Lot), APN: 263-082-17. (File 0600-40)
The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan, and may be found, as conditioned, to meet the discretionary findings required to approve a DRP and SDP Waiver for the proposed North Lot and a DRP for the proposed South Lot. The project also meets the requirements of the SDP for South Lot. Therefore, should the City Council be able to make the required findings, Staff recommends that the City Council:
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Find the DRP, SDP, and SDP Waiver for the North Lot exempt from the California Environmental Quality Act pursuant to Sections 15303 and 15332 of the State CEQA Guidelines;
3. Find the DRP and SDP for the South Lot exempt from the California Environmental Quality Act pursuant to Sections 15303 and 15332 of the State CEQA Guidelines; and
4. If the City Council makes the requisite findings and approves the project, adopt the following:
a. Resolution 2025-019 conditionally approving a Development Review Permit (DRP23-011), Structure Development Permit (SDP23-015), and Structure Development Permit Waiver to construct a two-story single-family residence with an attached two-car garage and perform associated site improvements on the North Lot; and
b. Resolution 2025-020 conditionally approving a Development Review Permit (DRP23-012) and Structure Development Permit (SDP23-016) to construct a two-story single-family residence with an attached two-car garage and perform associated site improvements on the South Lot.
Item B.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Solana Beach City Council Regular Meeting Agenda May 21, 2025 Page 8 of 10 B.2. Public Hearing: 671 East Solana Circle, Applicant: Beals, Nicholls, Case DRP24-015, APN 298-320-27-00. (File 0600-40)
The proposed project meets the minimum objective requirements under the Park Del Mar Development regulations and the underlying SBMC, could be found to be consistent with the General Plan and could be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP.
Therefore, Staff recommends that the City Council:
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and
3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2025-055 conditionally approving a DRP to demolish a single-family residence, construct a replacement one-story, single-family residence with an attached one-car garage and perform associated site improvements at 671 East Solana Circle.
Item B.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
B.3. Public Hearing: 448 Marview, Applicant: Johansen, Case DRP22-021, SDP22- 019, APN 263-182-07-00. (File 0600-40)
The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP and SDP. Therefore, Staff recommends that the City Council:
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and
3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2025-054 conditionally approving a DRP and SDP for a new twostory, single-family residence and an attached two-car garage and perform associated site improvements at 448 Marview Drive, Solana Beach.
Item B.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
C. STAFF REPORTS: (C.1. – C.2.)
Submit speaker slips to the City Clerk.
All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.
Solana Beach City Council Regular Meeting Agenda May 21, 2025 Page 9 of 10 C.1. Adopt (2nd Reading) of Ordinance 538 relating to the Annual Sewer Service Charge per Equivalent Dwelling Unit (EDU) for Fiscal Year 2026 through Fiscal Year 2030. (File 0870-40)
Recommendation: That the City Council
1. Adopt Ordinance 538 related to the Sewer Service Charge for FY 2026 through 2030.
Item C.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
C.2. Draft Work Plan Fiscal Year 2025/26. (File 0410-05) Recommendation: That the City Council
This item is pending and will be posted once it is finalized.
Item C.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
LEGISLATIVE POLICY AND CORRESPONDENCE:
WORK PLAN COMMENTS:
Adopted June 26, 2024
COMPENSATION & REIMBURSEMENT DISCLOSURE:
GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.
COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, AlternateBecker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker Solana Beach City Council Regular Meeting Agenda May 21, 2025 Page 10 of 10 n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald
c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Edson
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson
CITIZEN COMMISSION(S)
a. Climate & Resiliency Commission – Zito, Becker
ADJOURN:
Next Regularly Scheduled Meeting is June 4, 2025
Always refer to the City’s website for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the May 21, 2025 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on May 15, 2025 at 3:45 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., May 21, 2025, in the Council Chambers, at City Hall, 635 S.
Highway 101, Solana Beach, California.
Angela Ivey, City Clerk
City of Solana Beach, CA
UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:
Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates.
o Budget & Finance Commission
o Climate & Resiliency Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission
}
Solana Beach City Council Regular Meeting Minutes May 7, 2025 Page 1 of 5
CITY OF SOLANA BEACH
SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT
AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
MINUTES
Joint REGULAR Meeting
Wednesday, May 7, 2025 * 6:00 p.m.
City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Minutes contain formal actions taken at a City Council meeting. City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.
CITY COUNCILMEMBERS
Lesa Heebner
Mayor
Kristi Becker
Deputy Mayor / Councilmember District 2
Jill MacDonald
Councilmember District 4
David A. Zito
Councilmember District 1
Jewel Edson
Councilmember District 3
Alyssa Muto
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
CALL TO ORDER AND ROLL CALL:
Mayor Heebner called the meeting to order at 6:02 p.m.
Present: Lesa Heebner, Kristi Becker, Jill MacDonald, David A. Zito, Jewel Edson
Absent: None
Also
Present:
Alyssa Muto, City Manager
Johanna Canlas, City Attorney
Angela Ivey, City Clerk
Dan Goldberg, City Engineer
Rachel Jacobs, Finance Dir.
Joseph Lim, Community Development Dir.
FLAG SALUTE:
APPROVAL OF AGENDA:
Motion: Moved by Deputy Mayor Becker and second by Councilmember Edson to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.
Motion carried unanimously.
Solana Beach City Council Regular Meeting Minutes May 7, 2025 Page 2 of 5 ORAL COMMUNICATIONS:
Kimberly Sullivan-Long, Solana Beach Library, Joannie Kerr and Melissa Fischel, Solana Beach Friends of the Library, announced the library’s Centennial Anniversary Celebration on June 10th.
CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:
CITY MANAGER / CITY ATTORNEY REPORTS:
A. CONSENT CALENDAR: (Action Items) (A.1. - A.5.)
A.1. Minutes of the City Council.
Recommendation: That the City Council
1. Approve the Minutes of the City Council meetings held on April 23, 2025.
Motion: Moved by Councilmember Edson and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.
Motion carried unanimously.
A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council
1. Ratify the list of demands for April 5, 2025 – April 18, 2025.
Motion: Moved by Councilmember Edson and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.
Motion carried unanimously.
A.3. Video Production Services and Web Streaming Services. (File 0190-20) Recommendation: That the City Council
1. Adopt Resolution 2025-045, authorizing the City Manager to execute an agreement with Bob Hoffman Photography and Video for 3 years with two allowable 1-year extensions for a yearly contract amount not to exceed $27,816 and a total contract amount not to exceed $139,080.
2. Adopt Resolution 2025-046, authorizing the City Manager to execute an agreement with Fisher Integrated for 3 years with two allowable 1-year extensions for a yearly contract amount not to exceed $21,600 and a total contract amount not to exceed $108,000.
Motion: Moved by Councilmember Edson and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.
Motion carried unanimously.
Solana Beach City Council Regular Meeting Minutes May 7, 2025 Page 3 of 5 A.4. Destruction of Obsolete Records. (File 0170-50)
Recommendation: That the City Council
1. Adopt Resolution 2025-036 authorizing the destruction of obsolete records in accordance with the City’s retention schedule and state law.
Motion: Moved by Councilmember Edson and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.
Motion carried unanimously.
A.5. Pollinator Garden at City Hall. (File 0700-25)
Recommendation: That the City Council
1. Adopt Resolution 2025-043 authorizing a Pollinator Garden to be planted at City Hall.
Motion: Moved by Councilmember Edson and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.
Motion carried unanimously.
B. PUBLIC HEARINGS: (B.3.)
B.3. Public Hearing: 615 North Granados Ave., Applicant: DMIG 615 Granados LLC, Case: DRP23-011/SDP23-015 (North Lot), and DRP23-012/SDP23-016 (South Lot); APN: 263-082-17 (File 0600-40)
Recommendation: That the City Council
1. Continue the Public Hearing, date-certain, to May 21, 2025, to allow additional time for the project plans to be revised and reviewed by Staff.
Motion: Moved by Councilmember Zito and second by Deputy Mayor Becker to continue the public hearing to May 21, 2025. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None. Motion carried unanimously.
C. STAFF REPORTS: (C.2.)
C.1. New Cal Fire Hazard Severity Zones. (File 0260-50) Recommendation: That the City Council
1. Receive this presentation on the new Very High Fire Hazard Severity Zones and High Fire Hazard Severity Zones with the mandated adoption timelines.
Fire Staff presentation.
Comments received from Mark Ruh (time donated by Gracinda Maier, Martha Grim), Nick Carroll, and Kate Kousser about historical vegetation fire patterns and existing vegetation within the Lagoon.
Solana Beach City Council Regular Meeting Minutes May 7, 2025 Page 4 of 5 B. PUBLIC HEARINGS: (B.1. – B.2.)
B.1. Introduction (1st Reading) of Ordinance 538 Relating to the Annual Sewer Service Charge per Equivalent Dwelling Unit (EDU) for Fiscal Year 2026 through Fiscal Year 2030. (File 1040-70)
Recommendation: That the City Council
1. Conduct the Public Hearing:
a. Open the public hearing,
b. Report Council disclosures,
c. Receive public testimony,
d. Report any protest(s) received,
e. Close the public hearing.
2. Introduce Ordinance 538 amending Section 14.08.060 of Chapter 14.08 of the Solana Beach Municipal Code Relating to the Annual Sewer Service Charge per Equivalent Dwelling Unit (EDU) and Adopt by Reference by the City of Solana Beach for Fiscal Year 2026 through Fiscal Year 2030.
Staff and Consultant presentation.
Council disclosures.
The City Clerk reported that 17 written protests were received.
Motion: Moved by Councilmember Zito and second by Councilmember Edson to close the public hearing. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito.
Noes: None. Motion carried unanimously.
Motion: Moved by Councilmember Zito and second by Councilmember MacDonald to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.
Motion carried unanimously.
B.2. Public Hearing: 1005 Highland Drive, Applicant: Novak, Case: MOD25-001, APN: 298-391-04. (File 0600-40)
The proposed project meets the minimum objective requirements under the SBMC, is consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings to approve a Modification to the approved DRP.
Therefore, Staff recommends that the City Council:
1. Conduct the Public Hearing: Open the public hearing, Report Council disclosures, Receive public testimony, Close the public hearing.
2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines.
3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2025-035 conditionally approving a Modification to the approved DRP, for a replacement single-family residence at 1005 Highland Dr., Solana Beach.
Solana Beach City Council Regular Meeting Minutes May 7, 2025 Page 5 of 5 Staff presentation.
Mayor Heebner opened the public hearing.
Council disclosures.
John Novak, Applicant.
Motion: Moved by Deputy Mayor Becker and second by Councilmember Edson to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.
Motion carried unanimously.
Motion: Moved by Councilmember Edson and second by Deputy Mayor Becker to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.
Motion carried unanimously.
C. STAFF REPORTS: (C.2.)
C.2. Draft Budget Fiscal Years 2026 and 2027. (File 0330-30) Recommendation: That the City Council
1. Review the FY 2026 and FY 2027 draft Budget and provide Staff with direction to formulate the final Budget for adoption on June 18, 2025.
Staff presentation.
Public Comment
Melissa Fischel
Council provided feedback on the budget, including requests for additional budget items and information to return with the Budget Adoption in June.
WORK PLAN COMMENTS: None
Adopted June 26, 2024
COMPENSATION & REIMBURSEMENT DISCLOSURE: None
COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) STANDING COMMITTEES: (All Primary Members) (Permanent Committees)
CITIZEN COMMISSION(S)
ADJOURN:
Mayor Heebner adjourned the meeting at 8:33 p.m.
Approved: __________________________ Angela Ivey, City Clerk CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.2.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 21, 2025
ORIGINATING DEPT: Finance – Rachel Jacobs, Finance Director SUBJECT: Register of Demands
BACKGROUND:
Section 3.04.020 of the Solana Beach Municipal Code requires that the City Council ratify a register of demands which represents all financial demands made upon the City for the applicable period.
DISCUSSION:
Staff certifies that the register of demands has been reviewed for accuracy, that funds are available to pay the above demands, and that the demands comply with the adopted budget.
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA.
FISCAL IMPACT:
The register of demands for April 19, 2025, through May 2, 2025, reflects total expenditures of $712,525.61 from various City sources.
WORK PLAN: N/A
OPTIONS:
• Ratify the register of demands.
• Do not ratify and provide direction.
Register of Demands: 04/19/25 through 05/02/25
Check Register - Disbursement Fund (Attachment 1) $ 438,896.25 Net Payroll Retiree Health May 2, 2025 2,955.00
Net Payroll Staff P22 April 25, 2025 270,674.36
TOTAL $ 712,525.61
May 21, 2025
Register of Demands
CITY STAFF RECOMMENDATION:
Staff recommends that the City Council ratify the above register of demands. ________________________
Alyssa Muto, City Manager
Attachments:
1. Check Register – Disbursement Fund
Page: 1 of 6
City of Solana Beach
Register of Demands
4/19/2025 - 5/2/2025
Department
Vendor Description Date
Check/EFT
Number Amount
100 - GENERAL FUND
SOLANA BEACH FIREFIGHTERS ASSOC Payroll Run 1 - Warrant P22 04/23/2025 9002122 $1,080.00 MISSION SQUARE PLAN 302817 Payroll Run 1 - Warrant P22 04/23/2025 9002115 $12,796.24 AFLAC APRIL 25 05/01/2025 108202 $1,062.64
CHARTER COMMUNICATIONS RFND: ENC24-0093 05/01/2025 108215 $833.00 CHARTER COMMUNICATIONS RFND: ENC24-0090 05/01/2025 108215 $833.00 CALPERS P21 PERS 04/11/25 PD (04/23/25 PERS) 04/23/2025 9042325 $67,513.41 GREGORY & LYNETTE PETRE RFND: GRD23-0005 05/01/2025 108230 $19,637.00 JULIE & BRIAN GRUBER RFND: BC-012505 ANNUAL FIRE INSPECTION FEE 05/01/2025 108223 $112.00 DONALD F TELLEZ RFND: SB0648043-CITATION 04/23/2025 108181 $48.00 CAROL ELIEL RFND: FCCC 04/06/25 04/23/2025 108175 $500.00 CASSANDRA BLACKWELL RFND: FCCC 04/05/25 04/23/2025 108176 $500.00 LISA MOORE RFND: FCCC-04/12/25 05/01/2025 108225 $500.00 MORTEZA ZIAEI & SHAHPARAK ZALTASH RFND: ADDR25-0007/B25-0078 05/01/2025 108245 $1,705.10 MORTEZA ZIAEI & SHAHPARAK ZALTASH RFND: ADDR25-0007/B25-0078 05/01/2025 108245 $270.00 SELF INSURED SERVICES COMPANY MAY 25-DENTAL-GROUP ID: PDV00148 05/01/2025 9002127 $2,683.80 FIDELITY SECURITY LIFE INSURANCE COMPANY MAY 25-VISION-GROUP ID: 1051871 05/01/2025 108221 $395.00 IAFF-MERP APR 25-FF TRUST PAYMENT 05/01/2025 9002134 $4,900.00 WARMAN HOLDINGS LLC RFND: DUPLICATE PAYMENT BC-012492 04/23/2025 108197 $4.00 WARMAN HOLDINGS LLC RFND: DUPLICATE PAYMENT BC-012492 04/23/2025 108197 $361.00 JORDAN BLIMBAUM RFND: SB0647768 & SB0648924 04/23/2025 108184 $121.00 TOTAL GENERAL FUND $115,855.19
1005150 - CITY CLERK
STAPLES CONTRACT & COMMERCIAL BINDERS 04/23/2025 108193 $133.65 STAPLES CONTRACT & COMMERCIAL BATTERIES/PAPER 04/23/2025 108193 $69.00 STAPLES CONTRACT & COMMERCIAL PAPER 04/23/2025 108193 $24.68 CORODATA RECORDS MANAGEMENT, INC MAR 25- STORAGE 04/23/2025 108177 $943.18 KFORCE INC. TEMP SERVICES -04/10/25-CLK 04/23/2025 9002116 $900.00 TOTAL CITY CLERK $2,070.51
1005200 - CITY MANAGER
AMERICAN COASTAL COALITION ANNUAL MEMBERSHIP DUE 05/01/2025 108203 $300.00 TOTAL CITY MANAGER $300.00
1005250 - LEGAL SERVICES
BURKE WILLIAMS & SORENSEN 96-0001-PROF SVC 04/23/2025 9002113 $7,552.50 BURKE WILLIAMS & SORENSEN 96-0001.001-PROF SVC 04/23/2025 9002113 $1,537.00 BURKE WILLIAMS & SORENSEN 96-0006-PROF SVC 04/23/2025 9002113 $861.30 BURKE WILLIAMS & SORENSEN 96-0007-PROF SVC 04/23/2025 9002113 $159.00 BURKE WILLIAMS & SORENSEN 96-0014-PROF SVC 04/23/2025 9002113 $2,196.50 BURKE WILLIAMS & SORENSEN 96-0019-PROF SVC 04/23/2025 9002113 $2,676.50 BURKE WILLIAMS & SORENSEN 96-0037.003-PROF SVC 04/23/2025 9002113 $801.90 BURKE WILLIAMS & SORENSEN 96-0037.004-PROF SVC 04/23/2025 9002113 $2,524.50 BURKE WILLIAMS & SORENSEN 96-0040.005-PROF SVC 04/23/2025 9002113 $317.00 BURKE WILLIAMS & SORENSEN FEB 25-RETAIN 04/23/2025 9002113 $15,000.00 Page: 2 of 6
TOTAL LEGAL SERVICES $33,626.20
1005300 - GENERAL FUND - FINANCE
HDL COREN & CONE APR-JUN 25 -CONTRACT SVC PROPERTY TAX & AUDIT 05/01/2025 9002129 $3,871.17 TOTAL GENERAL FUND - FINANCE $3,871.17
1005400 - HUMAN RESOURCES
DEPARTMENT OF JUSTICE MAR 25-FINGERPRINT APPS 04/23/2025 108179 $160.00 PATRICK SAMILA REIMB: TRAINING 05/01/2025 108229 $8.99
TOTAL HUMAN RESOURCES $168.99
1005450 - INFORMATION SERVICES
COX COMMUNICATIONS INC 0013410039730701-04/19/25-05/18/25 05/01/2025 108218 $320.16 WESTERN AUDIO VISUAL AV MAINTENANCE SUPPORT 05/01/2025 108244 $499.00 AT&T CALNET 3 9391012278-03/24/25-04/23/25 05/01/2025 108206 $4,523.05 AT&T CALNET 3 9391012282-03/24/25-04/23/25 05/01/2025 108207 $31.85 AT&T CALNET 3 9391053641-03/24/25-04/23/25 05/01/2025 108208 $155.55 AT&T CALNET 3 9391062899-03/24/25-04/23/25 05/01/2025 108209 $155.55 KNOWBE4,INC. TRAINING SUBSCRIPTION-MAY 25 - MAY 26 05/01/2025 9002130 $1,881.44 TOTAL INFORMATION SERVICES $7,566.60
1005550 - PLANNING
STAPLES CONTRACT & COMMERCIAL FOLDERS 05/01/2025 108240 $81.98 STAPLES CONTRACT & COMMERCIAL POSTER FRAME/TAPE/PENS 05/01/2025 108240 $29.23 TOTAL PLANNING $111.21
1005560 - BUILDING SERVICES
STAPLES CONTRACT & COMMERCIAL POSTER FRAME/TAPE/PENS 05/01/2025 108240 $32.17 TOTAL BUILDING SERVICES $32.17
1005590 - CODE ENFORCEMENT
COUNTY OF SAN DIEGO_5210 JAN-MAR 25-PARKING SITE ADMIN 04/23/2025 108178 $9,757.75 WEX FLEET UNIVERSAL 03/08/25-04/07/25-AUTO FUEL 04/23/2025 108199 $81.54 TOTAL CODE ENFORCEMENT $9,839.29
1006120 - FIRE DEPARTMENT
SIGTRONICS CORPORATION MICROPHONE/HEADBAND/HEADSET STRAP/LABORREPAIR 05/01/2025 108236 $191.83
NAPA AUTO PARTS INC ANTI FREEZE 04/23/2025 108187 $107.64 PALOMAR COLLEGE FIRE SPRING CLASS 2025 05/01/2025 108228 $710.00 ACE UNIFORMS LLC PANTS 05/01/2025 9002124 $368.03
ACE UNIFORMS LLC NAME TAG 05/01/2025 9002124 $19.47
ACE UNIFORMS LLC NAME TAG 05/01/2025 9002124 $21.54
AT&T CALNET 3 9391012280-03/24/25-04/23/25 05/01/2025 108205 $332.57 WEX FLEET UNIVERSAL 03/08/25-04/07/25-AUTO FUEL 04/23/2025 108199 $24.64 AFECO INC TURNOUT CLEANING/REPAIR 05/01/2025 108237 $1,193.25 AFECO INC PANT CLEANING/RESTITCHING 05/01/2025 108237 $28.25 REGIONAL COMMS SYS MS 056 RCS MAR 25-SHERIFF RADIOS 05/01/2025 108234 $796.50 REGIONAL COMMS SYS MS 056 RCS MAR 25-CAP CODE 05/01/2025 108234 $32.50 REGIONAL COMMS SYS MS 056 RCS MAR 25-FIRE RADIOS 05/01/2025 108234 $1,298.00 FIRE STATS LLC FEB - MAR 25-MAINT/OPERATION ANALYSIS TOOLS 05/01/2025 108222 $425.00 MUNICIPAL EMERGENCY SERVICES, INC SCBA REPAIR 05/01/2025 108227 $188.36 AT&T CALNET 3 9391059865-03/01/25-03/31/25 04/23/2025 108174 $667.37 TOTAL FIRE DEPARTMENT $6,404.95
1006130 - ANIMAL CONTROL
HABITAT PROTECTION, INC MAR 25- DEAD ANIMAL REMOVAL 04/23/2025 9002114 $160.00 HABITAT PROTECTION, INC APR 25- DEAD ANIMAL REMOVAL 05/01/2025 9002128 $160.00 Page: 3 of 6
HABITAT PROTECTION, INC APR 25-DEAD ANIMAL REMOVAL 05/01/2025 9002128 $160.00 TOTAL ANIMAL CONTROL $480.00
1006170 - MARINE SAFETY
CAMEO PAPER & JANITORIAL SUPPLY INC TOWELS 05/01/2025 108213 $78.74 AT&T CALNET 3 9391019469-03/20/25-04/19/25 05/01/2025 108210 $32.17 AT&T CALNET 3 9391053651-03/25/25-04/24/25 05/01/2025 108211 $316.08 AT&T CALNET 3 9391012281-03/25/25-04/24/25 05/01/2025 108212 $97.74 WASHED OUT PRESSURE WASHING PRESSURE WASH LG TOWERS 05/01/2025 108243 $1,116.00 WEX FLEET UNIVERSAL 03/08/25-04/07/25-AUTO FUEL 04/23/2025 108199 $1,298.14 CHRISTIAN COMPANY REPAIR 05/01/2025 108216 $125.00
TOTAL MARINE SAFETY $3,063.87
1006510 - ENGINEERING
STAPLES CONTRACT & COMMERCIAL BATTERIES/ANTI FATIGUE MAT/PENS 05/01/2025 108240 $97.00 STAPLES CONTRACT & COMMERCIAL BATTERIES/ANTI FATIGUE MAT/PENS 05/01/2025 108240 $22.99 VERIZON WIRELESS SD 362455526-00001-03/02/25-04/01/25 04/23/2025 108196 $53.14 WEX FLEET UNIVERSAL 03/08/25-04/07/25-AUTO FUEL 04/23/2025 108199 $178.87 WEST COAST CIVIL, INC MAR 25-PROF SERVICES 04/23/2025 108198 $3,750.00 TOTAL ENGINEERING $4,102.00
1006520 - ENVIRONMENTAL SERVICES
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/23/2025 108186 $16.97 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 05/01/2025 108226 $16.96 SANTA FE IRRIGATION DISTRICT 005506-014-03/05/25-04/01/25 04/23/2025 108190 $184.54 MIKHAIL OGAWA ENGINEERING, INC. MAR 25- STORMWATER PROGRAM 04/23/2025 9002117 $11,616.15 VERIZON WIRELESS SD 362455526-00001-03/02/25-04/01/25 04/23/2025 108196 $53.10 WEX FLEET UNIVERSAL 03/08/25-04/07/25-AUTO FUEL 04/23/2025 108199 $520.35 IDRAINS LLC H-STORMDRAIN MAINT 05/01/2025 108201 $1,700.00 TOTAL ENVIRONMENTAL SERVICES $14,108.07
1006530 - STREET MAINTENANCE
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/23/2025 108186 $27.55 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 05/01/2025 108226 $27.56 SANTA FE IRRIGATION DISTRICT 011695-000-03/01/25-03/31/25 04/23/2025 108190 $103.04 VERIZON WIRELESS SD 362455526-00001-03/02/25-04/01/25 04/23/2025 108196 $53.10 NISSHO OF CALIFORNIA MAR 25- LANDSCAPE MAINTENANCE SERVICES 04/23/2025 9002119 $2,178.12 WEX FLEET UNIVERSAL 03/08/25-04/07/25-AUTO FUEL 04/23/2025 108199 $471.58 BFS GROUP OF CALIFORNIA LLC POTTING SOIL/FENDER WASHER 05/01/2025 108219 $141.43 BFS GROUP OF CALIFORNIA LLC TAPE/LIGHT CONTROL/BLK TOP PATCH 04/23/2025 108180 $216.00 TOTAL STREET MAINTENANCE $3,218.38
1006540 - TRAFFIC SAFETY
VERIZON WIRELESS SD 362455526-00001-03/02/25-04/01/25 04/23/2025 108196 $37.93 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARDS-03/30/25-04/12/25 05/01/2025 9002125 $6,460.94 TOTAL TRAFFIC SAFETY $6,498.87
1006550 - STREET CLEANING
SANTA FE IRRIGATION DISTRICT 011695-000-03/01/25-03/31/25 04/23/2025 108190 $60.52 PRIDE INDUSTRIES FEB 25-TRASH ABATEMENT SERVICES 05/01/2025 108231 $1,614.14 TOTAL STREET CLEANING $1,674.66
1006560 - PARK MAINTENANCE
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/23/2025 108186 $20.13 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 05/01/2025 108226 $20.14 MISSION LINEN & UNIFORM INC UNIFORM REPLACEMENTS 05/01/2025 108226 $321.68 RANCHO SANTA FE SECURITY SYS INC MAY 25-ALARM MONITORING 05/01/2025 108233 $386.40 Page: 4 of 6
SANTA FE IRRIGATION DISTRICT 005979-005-02/04/25-04/01/25 04/23/2025 108190 $257.45 SANTA FE IRRIGATION DISTRICT 005506-019-03/01/25-03/31/25 04/23/2025 108190 $391.84 RANCHO SANTA FE PROTECTIVE SERVICES INC JAN 25- SECURITY PATROL SERVICES 04/23/2025 108189 $695.00 RANCHO SANTA FE PROTECTIVE SERVICES INC MAY 25- SECURITY PATROL SERVICES ONLY 05/01/2025 108232 $695.00 ARTURO ZERMENO MILEAGE-04/19/25 05/01/2025 108204 $36.40 HD SUPPLY, INC. LINERS/BLEACH/TOILET PAPER 04/23/2025 108183 $2,708.94 VICTOR MAGANA GONZALEZ MILEAGE-04/12/25 05/01/2025 108241 $32.20 BFS GROUP OF CALIFORNIA LLC LIGHT BULBS 04/23/2025 108180 $23.48 BFS GROUP OF CALIFORNIA LLC SWITCH FIXTURE/RECIP BLADE 05/01/2025 108219 $30.73 RANCHO SANTA FE PROTECTIVE SERVICES INC FEB 25- SECURITY PATROL SERVICES 04/23/2025 108189 $695.00 SANTA FE IRRIGATION DISTRICT 005506-018-03/01/25-03/31/25 04/23/2025 108190 $159.17 EMBROIDERY IMAGE POLOS-PW 04/23/2025 108182 $114.75
VERIZON WIRELESS SD 362455526-00001-03/02/25-04/01/25 04/23/2025 108196 $75.86 NISSHO OF CALIFORNIA MAR 25- AS NEEDED LANDSCAPING SERVICES 04/23/2025 9002119 $663.63 NISSHO OF CALIFORNIA MAR 25- LANDSCAPE MAINTENANCE SERVICES 04/23/2025 9002119 $10,539.91 WEX FLEET UNIVERSAL 03/08/25-04/07/25-AUTO FUEL 04/23/2025 108199 $97.56 TOTAL PARK MAINTENANCE $17,965.27
1006570 - PUBLIC FACILITIES
SEASIDE HEATING & AIR CONDITIONING FY25 HVAC SERVICES AT CITY FACILITIES 04/23/2025 108191 $120.00 LEE'S LOCK & SAFE INC RPLCMNT: LOCK/LEVER/REKEY 04/23/2025 108185 $496.70 NISSHO OF CALIFORNIA MAR 25- LANDSCAPE MAINTENANCE SERVICES 04/23/2025 9002119 $3,487.07 24 HOUR ELEVATOR, INC APR 25- ELEVATOR PREVENTATIVE MAINT/REPAIR 04/23/2025 108173 $204.20 HABITAT PROTECTION, INC APR 25- PEST/RODENT CONTROL-SEASCAPE SUR 05/01/2025 9002128 $43.00 BFS GROUP OF CALIFORNIA LLC GLOVES/PAINT BRUSHES/PAINT ROLLER 05/01/2025 108219 $41.65 BFS GROUP OF CALIFORNIA LLC GRINDING DISKS 05/01/2025 108219 $9.09 BFS GROUP OF CALIFORNIA LLC PIPE COUPLING/TRAP PIPE 04/23/2025 108180 $13.19 BFS GROUP OF CALIFORNIA LLC PAINT PAIL 04/23/2025 108180 $15.16 BFS GROUP OF CALIFORNIA LLC TAPE/NUTS/BOLTS 04/23/2025 108180 $30.27 BFS GROUP OF CALIFORNIA LLC SINK STRAINER/TAILPIECE PIPE 05/01/2025 108219 $24.24 BFS GROUP OF CALIFORNIA LLC BRASS STRAINER/TAILPIECE/P-TRAP PIPE 05/01/2025 108219 $98.47 BFS GROUP OF CALIFORNIA LLC P-TRAP/PVC SLIP JOINT/COUPLING/TRAP CONNECTOR 05/01/2025 108219 $42.63 WEX FLEET UNIVERSAL 03/08/25-04/07/25-AUTO FUEL 04/23/2025 108199 $162.61 SYMONS FIRE PROTECTION QTR 2-FIRE SUPRESSION EQUIPMENT SERVICES 04/23/2025 108194 $1,040.00 PRIDE INDUSTRIES FEB 25-TRASH ABATEMENT SERVICES 05/01/2025 108231 $1,614.14 REAL ESTATE CONSULTING & SERVICES INC FY25 ON-CALL AS-NEEDED HANDYMAN 04/23/2025 9002121 $3,750.00 BFS GROUP OF CALIFORNIA LLC SIMPLE GREEN/FABULOSO 04/23/2025 108180 $32.71 BFS GROUP OF CALIFORNIA LLC NUT EXTENSION TUBE 04/23/2025 108180 $21.52 HABITAT PROTECTION, INC APR 24- PEST/RODENT CONTROL-TIDE PARK BEACH 05/01/2025 9002128 $65.00 HABITAT PROTECTION, INC APR 25- PEST/RODENT CONTROL-FS 05/01/2025 9002128 $42.00 HABITAT PROTECTION, INC APR 25- PEST/RODENT CONTROL-PW 05/01/2025 9002128 $71.00 STANDARD PLUMBING SUPPLY COMPANY DIAPHRAGM KITS 04/23/2025 108192 $115.71 STANDARD PLUMBING SUPPLY COMPANY HANDLE REPAIR 05/01/2025 108239 $4.17 STANDARD PLUMBING SUPPLY COMPANY EXTENSION TUBE/ABS EO CON PIPE 05/01/2025 108239 $9.72 HABITAT PROTECTION, INC APR 25- PEST/RODENT CONTROL-DEL MAR SHORES 05/01/2025 9002128 $43.00 HABITAT PROTECTION, INC APR 25- PEST/RODENT CONTROL-CH 05/01/2025 9002128 $57.00 HABITAT PROTECTION, INC APR 25- PEST/RODENT CONTROL-MS 05/01/2025 9002128 $71.00 HABITAT PROTECTION, INC APR 25- PEST/RODENT CONTROL-FC 05/01/2025 9002128 $43.00 HABITAT PROTECTION, INC APR 25- PEST/RODENT CONTROL-LCC 05/01/2025 9002128 $71.00 HABITAT PROTECTION, INC APR 25- PEST/RODENT CONTROL-FCCC 05/01/2025 9002128 $71.00 TOTAL PUBLIC FACILITIES $11,910.25
1007110 - GF-RECREATION
Page: 5 of 6
EMBROIDERY IMAGE STAFF HATS 05/01/2025 108220 $239.85
WEX FLEET UNIVERSAL 03/08/25-04/07/25-AUTO FUEL 04/23/2025 108199 $48.98 TOTAL GF-RECREATION $288.83
1356170 - ASSET REPLACEMENT-MARN SFTY
WAHOO INTERNATIONAL INC RESCUE SLED/STRAPS/CLIPS/BOLTS 05/01/2025 108242 $2,724.65 TOTAL ASSET REPLACEMENT-MARN SFTY $2,724.65
1356510 - ASSET REPLACEMENT-ENGINEER
CENTRAL SQUARE GIS SERVICES 05/01/2025 108214 $45.00
TOTAL ASSET REPLACEMENT-ENGINEER $45.00
140 - FACILITIES REPLACEMENT
24 HOUR ELEVATOR, INC PROJ#9409.00 CITY HALL ELEVATOR RETENTION 05/01/2025 108200 ($700.00) TOTAL FACILITIES REPLACEMENT ($700.00)
1406510 - FACILITIES MAINT-CIP
24 HOUR ELEVATOR, INC PROJ#9409.00 CITY HALL ELEVATOR MODERINZATION 05/01/2025 108200 $14,000.00 TOTAL FACILITIES MAINT-CIP $14,000.00
1605360 - OPEB OBLIGATION
MIDAMERICA MAY 25 05/01/2025 9002131 $7,645.00
TOTAL OPEB OBLIGATION $7,645.00
2037510 - HIGHWAY 101 LANDSC #33
NISSHO OF CALIFORNIA MAR 25- LANDSCAPE MAINTENANCE SERVICES 04/23/2025 9002119 $2,432.90 TOTAL HIGHWAY 101 LANDSC #33 $2,432.90
2047520 - MID 9C SANTA FE HILLS
SANTA FE IRRIGATION DISTRICT 005979-006-02/04/25-04/01/25 04/23/2025 108190 $448.66 SANTA FE IRRIGATION DISTRICT 005979-007-02/04/25-04/01/25 04/23/2025 108190 $448.66 SANTA FE IRRIGATION DISTRICT 005979-022-03/01/25-03/31/25 04/23/2025 108190 $159.17 SANTA FE IRRIGATION DISTRICT 005979-023-03/01/25-03/31/25 04/23/2025 108190 $159.17 SANTA FE IRRIGATION DISTRICT 005979-024-03/01/25-03/31/25 04/23/2025 108190 $159.17 SANTA FE IRRIGATION DISTRICT 005979-016-03/01/25-03/31/25 04/23/2025 108190 $220.63 SANTA FE IRRIGATION DISTRICT 005979-020-03/01/25-03/31/25 04/23/2025 108190 $198.68 SANTA FE IRRIGATION DISTRICT 005979-021-03/01/25-03/31/25 04/23/2025 108190 $159.17 SANTA FE IRRIGATION DISTRICT 005979-025-03/01/25-03/31/25 04/23/2025 108190 $242.58 SANTA FE IRRIGATION DISTRICT 005979-026-03/01/25-03/31/25 04/23/2025 108190 $347.94 SANTA FE IRRIGATION DISTRICT 005979-012-02/04/25-04/01/25 04/23/2025 108190 $181.09 SANTA FE IRRIGATION DISTRICT 005979-014-03/01/25-03/31/25 04/23/2025 108190 $795.72 SANTA FE IRRIGATION DISTRICT 005979-015-03/01/25-03/31/25 04/23/2025 108190 $211.85 SANTA FE IRRIGATION DISTRICT 005979-019-03/01/25-03/31/25 04/23/2025 108190 $52.56 SANTA FE IRRIGATION DISTRICT 005979-017-03/01/25-03/31/25 04/23/2025 108190 $52.56 SANTA FE IRRIGATION DISTRICT 005979-018-03/01/25-03/31/25 04/23/2025 108190 $52.56 SANTA FE IRRIGATION DISTRICT 005979-029-02/18/25-04/15/25 05/01/2025 108235 $360.52 SANTA FE IRRIGATION DISTRICT 005979-009-02/04/25-04/01/25 04/23/2025 108190 $378.10 SANTA FE IRRIGATION DISTRICT 005979-010-02/04/25-04/01/25 04/23/2025 108190 $181.09 SANTA FE IRRIGATION DISTRICT 005979-011-02/04/25-04/01/25 04/23/2025 108190 $200.33 TOTAL MID 9C SANTA FE HILLS $5,010.21
2087580 - COASTAL RAIL TRAIL MAINT
SANTA FE IRRIGATION DISTRICT 005506-020-03/01/25-03/31/25 04/23/2025 108190 $769.14 NISSHO OF CALIFORNIA MAR 25- LANDSCAPE MAINTENANCE SERVICES 04/23/2025 9002119 $5,800.21 TOTAL COASTAL RAIL TRAIL MAINT $6,569.35
2117600 - STREET LIGHTING DISTRICT
VERIZON WIRELESS SD 362455526-00001-03/02/25-04/01/25 04/23/2025 108196 $15.17 TOTAL STREET LIGHTING DISTRICT $15.17
Page: 6 of 6
2146120 - FIRE MITIGATION FEES
ACE UNIFORMS LLC HAT 05/01/2025 9002124 $92.00
ACE UNIFORMS LLC HAT 05/01/2025 9002124 $83.77
ACE UNIFORMS LLC UNIFORM ESSENTIALS/ALTERATIONS 05/01/2025 9002124 $833.89 TOTAL FIRE MITIGATION FEES $1,009.66
2505570 - COASTAL BUSINESS/VISITORS
SPRUCE & GANDER, INC HWY 101 TREE GRATE REPLACEMENT 05/01/2025 108238 $12,291.61 TOTAL COASTAL BUSINESS/VISITORS $12,291.61
2556180 - JUNIOR LIFEGUARDS
ORIGINAL WATERMEN, INC JG FEMALE UNIFORMS 04/23/2025 108188 $26,382.59 TOTAL JUNIOR LIFEGUARDS $26,382.59
2706120 - PUBLIC SAFETY- FIRE
ROBERT BARRON STRKTM-REIMB: PARK FIRE CFAA-07/29/24-08/22/24 05/02/2025 107299 $669.31 LIFE ASSIST INC CSA.17-TQ-RAM 05/01/2025 108224 $369.53 THE COUNSELING TEAM INTERNATIONAL APR 25-MENTAL WELLNESS SVC - FIRE 04/23/2025 9002123 $468.00 TOTAL PUBLIC SAFETY- FIRE $1,506.84
4596510 - MISC.CAPITALPROJECTS-ENG
SEASIDE HEATING & AIR CONDITIONING PRJ #9410.00 CITY HALL HVAC REPLACE 04/23/2025 108191 $27,880.00 TOTAL MISC.CAPITALPROJECTS-ENG $27,880.00
5097700 - SANITATION
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/23/2025 108186 $10.60 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 05/01/2025 108226 $10.59 SANTA FE IRRIGATION DISTRICT 005506-014-03/05/25-04/01/25 04/23/2025 108190 $553.62 SANTA FE IRRIGATION DISTRICT 005979-008-02/04/25-04/01/25 04/23/2025 108190 $112.54 URBAN FUTURES INC 2017-REVENUE BONDS/WWR REFUNDING BONDS 04/23/2025 108195 $4,150.00 VERIZON WIRELESS SD 362455526-00001-03/02/25-04/01/25 04/23/2025 108196 $15.17 CITY OF ENCINITAS FY25 SB ANNUAL FLAT-RATE CAPACITY 05/01/2025 108217 $76,246.67 WEX FLEET UNIVERSAL 03/08/25-04/07/25-AUTO FUEL 04/23/2025 108199 $195.13 IDRAINS LLC E- SEWER-HOT SPOT 05/01/2025 108201 $6,532.47 TOTAL SANITATION $87,826.79
6527820 - SUCCESSOR AGENCY
URBAN FUTURES INC 2017 TAX ALLOCATION REFUNDING BONDS 04/23/2025 108195 $1,100.00 TOTAL SUCCESSOR AGENCY $1,100.00
REPORT TOTAL: $438,896.25
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.3.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 21, 2025
ORIGINATING DEPT: Engineering Department – Dan Goldberg, City Engineer SUBJECT: Consideration of Resolution 2025-040 and 2025-041 for the Engineer’s Report, the Annual Levy and Collection of
Assessments for the Solana Beach Lighting District for FY 2025/26
BACKGROUND:
In 1987, the City Council adopted a resolution forming the Solana Beach Lighting District (District) under the provisions of the Landscape and Lighting Act of 1972, Division 15, Part 2, of the California Streets and Highways Code (1972 Act). The District was formed for the purpose of levying and collecting funds for the installation, operation, and maintenance of streetlight facilities within the City.
The 1972 Act requires the City Council to adopt a resolution annually directing the preparation and filing of an Annual Report and a Resolution of Intention to renew the District.
The resolutions declare the City Council's intention to levy and collect assessments and set the date of the public hearing at which the assessments will be levied. The law requires assessment information to be submitted to the County by August 10 each year. In Fiscal Year (FY) 2008/09, fees for the District were suspended. During the period of FY 2009/10 through FY 2024/25, fees were collected but the rate was not increased. Staff is proposing no increase in fees for FY 2025/26.
Utilizing a portion of the reserve funds in the district, all City-owned streetlights were retrofitted to LED fixtures in 2012. The LED lights are much more energy efficient than the old lights. The streetlights in Solana Beach are not metered and the City pays a set rate for each light. SDG&E has reduced the rates for the LED retrofitted lights and the savings are reflected in the budget. The retrofitted LED lights use approximately 50% less energy than the standard streetlights that were previously used.
May 21, 2025
Lighting District for FY 2025/26
This item is before the City Council for consideration of Resolution 2025-040 (Attachment 1) approving the Solana Beach Lighting Maintenance District Engineer’s Report for FY 2025/26 and Resolution 2025-041 (Attachment 2) setting a time and place for a public hearing.
DISCUSSION:
The proposed Solana Beach Lighting Maintenance District Engineer's Report for FY 2025/26 is included as Attachment 3. The recommended assessment methodology is a spread methodology as outlined in the Calculation of Assessment Fees, which can be found on page 7 of Attachment 3. The total amount to be assessed for streetlights for FY 2025/26 is $75,187. The Derivation of Streetlighting Benefit Units table in Exhibit 2 (page 9 and 10) of the attached Engineer’s Report is found to be consistent with the current SANDAG Traffic Generation Manual and is appropriate for the associated land uses.
The District is the successor agency to portions of San Diego County Lighting Maintenance District Nos. 1 and 3 (LMD1 and LMD3). Ballots issued in 1982 and 1984 to levy assessments for LMD1 and LMD3 were approved to have a maximum charge of $25.00 per benefit unit. This maximum benefit unit charge will not apply to Zone B of the District as it was formed since Solana Beach was incorporated.
The annual assessment fees are collected based on property locations in the City, identified as Zone A or Zone B, as shown on the Streetlight Zone Map in Exhibit 1 (page 8) of Attachment 3. The annual assessment fees for this year are $8.80 per benefit unit for Zone A and $1.62 for Zone B. These fees are the same assessment fees as last year. In order to levy and collect an assessment in the District, it is necessary to notify the property owners of the City. The City will publish a notice in a newspaper of local circulation indicating the public hearing to be held on June 18, 2025.
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA.
FISCAL IMPACT:
The District has been financed by a benefit charge and by using the District’s share of one percent ad valorem property tax revenues since FY 1989/90. The amount to be generated from the benefit assessment is proposed to be $8.80 per benefit unit in Zone A and $1.62 in Zone B, which are unchanged from last year, for a total assessment of $75,187 in FY 2025/26. The amount to be assessed this year is slightly down from the assessed amount from last year. This is due to lot consolidations and lots being classified as vacant. Once the newly vacant lots are redeveloped, the Equivalent Benefit Units (EBU) will be revised to reflect this change. Also, the Solana Highlands property is currently classified as vacant. Upon completion of that project, the assessment will be change to reflect the number of units on the site.
May 21, 2025
Lighting District for FY 2025/26
WORK PLAN:
Although not specifically mentioned in the 2024/25 Work Plan, renewal of the Lighting Maintenance District is consistent with the Fiscal Sustainability section of the City’s Work Plan.
OPTIONS:
• Accept the Engineer’s Report for proceeding with the annual levy of assessments and set time and date for a public hearing on June 18, 2025. • Suspend assessment for FY 2025/26.
• Do not renew the Lighting District and provide direction to Staff.
CITY STAFF RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution 2025-040 approving the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2024/25 for proceedings of the annual levy of assessments within a special maintenance district.
2. Adopt Resolution 2025-041 declaring intention to provide for an annual levy and collection of assessments in a special maintenance district and setting a time and date for a public hearing; and scheduling the public hearing for June 18, 2025. ________________________
Ayssa Muto, City Manager
Attachments:
1. Resolution 2025-040, Approving Engineer’s Report
2. Resolution 2025-041, Setting Public Hearing
3. Lighting Maintenance District Engineer’s Report for FY 2025/26 ATTACHMENT 1
RESOLUTION 2025-040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOLANA BEACH, CALIFORNIA, APPROVING THE
SOLANA BEACH LIGHTING MAINTENANCE DISTRICT
ENGINEER’S REPORT FOR FISCAL YEAR 2025/26 FOR
PROCEEDINGS FOR THE ANNUAL LEVY OF
ASSESSMENTS WITHIN A SPECIAL LIGHTING DISTRICT
WHEREAS, the City Council of the City of Solana Beach, California, pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by separate Resolution, initiate proceedings and order the preparation of the Engineer's Report (hereinafter referred to as Report) for the annual levy of assessments within a special Lighting District, said special Lighting District known and designated as Solana Beach Lighting District (hereinafter referred to as Lighting District); and WHEREAS, the Report, as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution, was presented to the City Council; and
WHEREAS, the City Council examined and reviewed the Report as presented and is satisfied with each and all the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, are spread in accordance with the special benefits received from the improvements to be maintained, as set forth in said Report.
NOW, THEREFORE, the City Council of the City of Solana Beach, California does resolve as follows:
1. That the above recitals are all true and correct
2. That the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2025/26, as presented, consists of the following:
a. Plans and specifications describing the general nature, location and extent of the improvements to be maintained as described in the City’s Street Light Master Plan. No other substantial changes in existing improvements or zones are proposed for the next fiscal year; all improvements to be maintained are in existing public streets, or sidewalks, or public leaseholds, of the City;
b. Estimate of cost, including the amount of the annual installment for the forthcoming fiscal year;
c. Diagram of the Lighting District;
Resolution 2025-040
Approve Engineering Report for Lighting District for FY 2025/26
d. Assessment of the estimated cost, including the amount of individual annual installments for the next fiscal year. No assessments on any existing parcels within the Lighting District are to be increased from those as levied in Fiscal Year 2024/25.
3. That the Report, as presented, is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.
4. That the City Clerk shall certify the passage and adoption of this Resolution, and the minutes of this meeting shall reflect the presentation of the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2025/26.
PASSED AND ADOPTED this 21st day of May, 2025, at a Regular Meeting of the City Council of the City of Solana Beach, by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
_______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_________________________________ ________________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk RESOLUTION 2025-041
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOLANA BEACH, CALIFORNIA, DECLARING ITS
INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND
COLLECTION OF ASSESSMENTS IN A SPECIAL
LIGHTING DISTRICT, AND SETTING A TIME AND PLACE
FOR PUBLIC HEARING THEREON
WHEREAS, the City Council of the City of Solana Beach, California, has previously formed a special Lighting District pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, said special Lighting District known and designated as Solana Beach Lighting District (hereinafter referred to as the "Lighting District"); and WHEREAS, at this time, the City Council desires to initiate proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for costs and expenses necessary to pay for the maintenance of the improvements in said Lighting District; and
WHEREAS, the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2025/26 (herein referred to as Report), has been presented to and approved by the City Council as a separate action, as required by law, and the City Council desires to continue with the proceedings for said annual levy.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the above recitals are all true and correct.
2. That the public interest and convenience requires, and it is the intention of this legislative body, to levy and collect assessments to pay the annual costs and expenses for the installation, maintenance and/or servicing of such improvements from those parcels which specially benefit from improvements described below for the above-referenced Lighting District. The improvements are generally described as follows:
a. The operation, maintenance and servicing of the following improvements, all within existing public streets, public sidewalks, or public leaseholds of the City.
b. Public lighting and street lighting improvements, together with appurtenances.
Resolution 2025-041
Set Public Hearing for Lighting District for FY 2025/26
c. All improvements are detailed in the City’s Street Light Master Plan. No substantial changes in existing improvements or zones are proposed as a part of these proceedings.
3. That said works of improvement are of special benefit to the properties within the boundaries of said Lighting District, which Lighting District the legislative body previously declared to be the area specially benefited by said works of improvement, and for particulars, reference is made to the boundary map as previously approved by this legislative body, a copy of which is on file in the Office of the City Clerk and open for public inspection, and is designated by the name of this Lighting District.
4. That the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2025/26, as preliminarily approved by this legislative body, is on file with the City Clerk and open for public inspection. Reference is made to the Report for a full and detailed description of the improvements to be maintained, the boundaries of the Lighting District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the Lighting District.
5. All costs and expenses of the works of maintenance and incidental expenses have been apportioned and distributed to the benefiting parcels in accordance with the special benefits received from the proposed work. The amount assessed on any existing property has not been increased since FY 2009/10.
6. Notice is hereby given of a public hearing on the 18th day of June, 2025 at 6:00 p.m.
7. At that time, the legislative body will consider and finally determine whether to levy the proposed annual assessment, and to hear all protests relating to said proposed proceedings, or the estimate of the cost and expenses of the proposed maintenance, or the proposed annual assessment; and any and all persons interested may file a written protest at [email protected] before 12:00 p.m. of the hearing day or, having filed such a protest, may file a written withdrawal of that protest at [email protected] prior to 12:00 p.m. of such hearing day. Any such written protest must state all grounds for objection. A written protest by a property owner must contain a description sufficient to identify the property owned by such person, e.g. assessor’s parcel number.
Any interested person may mail a protest to the following address:
CITY CLERK
CITY OF SOLANA BEACH
635 S. HIGHWAY 101
SOLANA BEACH, CA 92075
[email protected]
Resolution 2025-041
Set Public Hearing for Lighting District for FY 2025/26
To be considered by the legislative body, all protests must be received by 12:00 p.m. the public hearing date. A postmark prior to such date and time will not be sufficient.
8. That the City Clerk is hereby authorized and directed to give notice as required by law by causing a copy of the Resolution to be published in the newspaper of general circulation within said City; and publication to be completed not less than ten (10) days prior to the date set for the public hearing.
PASSED AND ADOPTED this 21st day of May, 2025, at a Regular Meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
_______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_________________________________ ________________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk --
Prepared April 29, 2025
CITY OF SOLANA BEACH
LIGHTING MAINTENANCE DISTRICT
ENGINEER’S REPORT
FISCAL YEAR 2025/26
Prepared by:
Dan Goldberg
Principal Civil Engineer
R.C.E. 57292
2 TABLE OF CONTENTS
INTRODUCTION ........................................................................................3 GENERAL DESCRIPTION OF THE DISTRICT..........................................3 DESIGNATION OF ZONES........................................................................4 DISTRICT IMPROVEMENT........................................................................4 METHOD OF APPORTIONMENT..............................................................6 DISTRICT FINANCING ..............................................................................6 ASSESSMENT ROLL ................................................................................6 CALCULATION OF ASSESSMENT FEES ................................................7 EXHIBIT 1 – STREETLIGHT ZONE MAP ..................................................8 EXHIBIT 2 – DERIVATION OF STREETLIGHT BENEFIT UNITS..............9 EXHIBIT 3 – BUDGET 2025/26................................................................11 3 Introduction
The City of Solana Beach (“City”) Lighting Maintenance District (“District”) was formed to provide funding for operation, maintenance and servicing of all lights within the City, owned both by City of Solana Beach and San Diego Gas and Electric as shown on the City’s Streetlight Master Plan. The City Council, pursuant to the provisions of the “Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Street and Highway Code of California” (Act), desires to levy and collect annual assessment against lots and parcels within the District beginning in the fiscal year beginning July 1, 2025, and ending June 30, 2026. The collected assessments would pay for the operation, maintenance and servicing of the public lighting improvements within the City. The proposed assessments are based on the City’s estimate for the cost for Fiscal Year (FY) 2025/26 to maintain the District that provides a special benefit to properties assessed within the District. The assessment rates set for FY 2025/26, as set forth in this Engineer’s Report (“Report”), do not exceed the maximum rates established at the time the District was formed, therefore, the City and the District are not required to go through property owner ballot procedure to establish the 2025/26 assessment rates. This report describes the District boundaries and the proposed operation, maintenance and services to be assessed to the property owners located within the District. For this Report, each lot or parcel to be assessed refers to an individual property and is assigned its own Assessment Parcel Number (“APN”) by the San Diego County (“County”) Assessor’s Office as shown on the latest equalization roll of the assessor.
Following the conclusion of the Public Hearing, the City Council will confirm the Report as submitted or amended and may order the collection of the assessments for FY 2025/26.
General Description of the District
The boundaries of the District are defined as being contiguous with the boundaries of the City of Solana Beach. The properties within the District include single-family residential, multi-family residential, timeshare, multiuse, commercial and industrial parcels.
Section 22573, Landscape and Lighting Act of 1972 (“1972 Act”), requires assessments to be levied according to benefit rather than according to assessed value. This section of the 1972 Act states:
"The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
4 The 1972 Act also provides for the classification of various areas within an assessment district into different zones where, "...by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements. A zone shall consist of all territory, which will receive substantially the same degree of benefit from the improvements. An assessment district may consist of contiguous or non-contiguous areas."
Properties owned by public agencies, such as a city, county, state, or the federal government, are not assessable without the approval of the particular agency. For this reason, they are traditionally not assessed.
Designation of Zones
The District consists of two zones in the City of Solana Beach; Zone “A” and Zone “B”.
Properties within Zone “A”, which represent the majority of the parcels in the City, benefit from streetlights on six significant circulation element streets as well as streetlights on their local streets. Properties within Zone “B”, also known as “Dark Sky Zone”, do not have streetlights on their local streets. These properties benefit only from streetlights on circulation element streets and do not benefit from streetlights on local streets. A map showing the boundaries of the District and the zones is on file in the office of the City Engineer and is also attached herein as Exhibit 1.
District Improvements
The public lighting improvements to be maintained and serviced include but are not limited to the following:
• Maintenance, repair and replacement of public light poles and fixtures, including changing light bulbs, painting, photoelectric cell repair or replacement, repairing damages caused by automobile accidents and vandalism, and repairing normal deterioration caused by time and weather.
• Electrical conduit repair and replacement due to damage by vandalism and normal deterioration.
• Service-call maintenance repair and replacement including painting, replacing worn out electrical components and repairing damage due to accidents, vandalism, and normal deterioration.
• Payment of the electrical bill for the existing street lighting system. • Responding to constituent and business inquiries and complaints regarding the public lighting.
5 Maintenance
The City provides services and furnishes materials for the ordinary and usual maintenance, operation and servicing of public lighting improvements facilities and appurtenant facilities. This includes inspecting lights during daylight as well as evening hours for condition assessment and performing repair, removal or replacement of all or part of any of the streetlights found to be inoperable in order to provide for the health welfare and safety of the residents in the district.
Servicing
The City workforce along with assistance from private contractors provide all labor, materials, equipment and utilities necessary to maintain and operate the public lighting improvements or appurtenant facilities in order to provide adequate illumination.
City’s Streetlight System
The City’s streetlight system consists of streetlights which are owned by San Diego Gas and Electric (SDG&E) and streetlights that are owned by the City of Solana Beach. A listing (printout) showing the type, size, location and ownership of the specific streetlights in the City is on file in the Office of the City Engineer. There are currently 801 streetlights in the District of which 149 are located on circulation element streets such as Highway 101, Lomas Santa Fe Drive, Via De La Valle, Cedros Avenue, San Andres Drive, Highland Drive and Stevens Avenue. The remaining 652 streetlights are located on local streets. Approximately 274 streetlights are owned and maintained by SDG&E and the remaining 527 streetlights are owned and maintained by the City of Solana Beach. The City pays SDG&E for the use of their streetlights. For the purpose of this report, all lights have been analyzed regardless of ownership. Additionally, there are 247 bollard lights and 16 pedestrian pole lights on the Coastal Rail Trail that are included in the District.
Streetlight Retrofit
In April 2012, the City entered into an agreement with Chevron Energy Solution (Chevron ES) for a series of energy efficient projects, which included retrofitting all Cityowned streetlights to the latest LED technology. This project replaced approximately two-thirds of the streetlights throughout the City, which included all streetlights owned and operated by the City. The remaining one-third of the streetlights were not retrofitted because they are owned and operated by SDG&E. Because of this partial ownership arrangement, streetlights in some neighborhoods remained unchanged.
Capital Improvement Projects
Since the City-owned streetlights were converted to LED fixtures in 2012, there has not been a need for a capital improvement project for the streetlights this past year. 6 Method of Apportionment
The 1972 Act requires that a parcel’s assessment may not exceed the reasonable cost for the proportional benefit conferred to that parcel. To establish the benefit to the individual lots or parcels within the district, an Equivalent Benefit Unit (“EBU”) system based on land use is used along with special consideration based on City’s “Dark Sky Zone”. Each parcel of land in the District was determined by the Engineering Department to have a specific land use. Each land use type was assigned a land use factor determined by trip generation rates developed by San Diego Association of Government (SANDAG). If a land use category was not included in the SANDAG study, the Engineering Department made a determination as to its probable trip generation compared to that of a single family residential and assigned a land use factor accordingly. Single-family residential units were assigned a land use factor of 1.0 regardless of its size. The theory is that all single-family residential units, regardless of parcel or house size, generate approximately the same number of trips and therefore receive the same benefit from the use of streets and their appurtenances such as streetlights. Under this method, vacant lots are assigned an EBU of zero. Exhibit 2 provides the EBU determination for all land uses within the City.
District Financing
The District will be financed by assessing a benefit assessment and by using the District’s share of 1.0 percent ad valorem tax revenues. The amount to be generated from the benefit assessment is $8.80 per benefit unit in Zone “A” and $1.62 per benefit unit in Zone “B”. As mentioned above, the total amount of revenue to be generated by assessment was calculated from a methodology, which identifies two benefit zones within the District. This methodology assumes that circulation element streetlights provide City-wide benefit and therefore properties located in Zone “B”, the Dark Sky Zone properties, are assessed for this portion of the District’s expenses only. Properties located within Zone “A” are assessed for expenses associated with the streetlights located on the circulation element streets as well as those on local streets. Both the circulation element streetlight benefit and local streetlight benefit are allotted in proportion to the Average Daily Traffic (ADT) generated by properties within the District to establish equivalent benefit charge per property. These are estimates only because the County Assessor’s information will not be available until August 2025. The City does not assess governmental agencies owning properties within the District. See Exhibit 3 for the proposed District budget.
Assessment Roll
Parcel identification, for each lot or parcel within the District shall be the parcel as shown on the County Assessor’s map for the year in which this Report is prepared. 7 A listing of parcels assessed within the District, along with the proposed assessment amounts, has been submitted to the City Clerk, under a separate cover, and by reference is made part of this Report. Said listing of parcels to be assessed shall be submitted to the County Auditor/Controller and included on the property tax roll for each parcel in FY 2025/26. If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.
Calculation of Assessment Fees
Following is a calculation of assessment fees for the Solana Beach Lighting District.
There are two zones in this lighting district; Zone “A” and Zone “B”.
Total streetlights on six circulation element streets 149 Total streetlights on local streets 652
Total streetlights 801
Bollard lights on Coastal Rail Trail 247
Pedestrian pole lights on Coastal Rail Trail 16
Total Benefit Units in Zone “A” 8,456
Total Benefit Units in Zone “B” 478
Assessment per Benefit Unit in Zone “A” $8.80
Assessment per Benefit Unit in Zone “B” $1.62
Total Assessment for Zone “A” $74,413
Total Assessment for Zone “B” $774
Total Assessment for the District $75,187
8 EXHIBIT 1
STREETLIGHT ZONE MAP
Dark Sky Areas
Zone B
SAN DIEGO
COUNTY
(Unincorporated)
6 N """"""'1ea.,.,
'i- servlcet.J reau
9 EXHIBIT 2
DERIVATION OF STREETLIGHT BENEFIT UNITS
Traffic generation rates are derived from a report issued by the San Diego Association of Governments (SANDAG) dated April 2002. The information in the report is based on the San Diego Traffic Generators manual. Land uses are defined by the County Assessor. Using traffic generated by single family dwellings as 10 per dwelling unit (d.u.) or 40 per acre, the derivation of Benefit Units from land use is as follows:
LAND USE BENEFIT UNITS HOW DERIVED
Vacant Land 0.0 Generates little or no traffic.
Assigned a value of 0.0
Residential 1.0/d.u. 10 trips/d.u.
10 trips/d.u.
Time Shares .02/Time Share 0.2 trips/time share
10 trips/d.u.
Mobilehome/Trailer Parks 0.5/Space 5 trips/d.u. or space 10 trips/d.u.
1-3 Story Misc. Stores 10.0/Acre 400 trips/acre
40 trips/acre
4+ Story Offices/Stores 15.0/Acre 600 trips/acre
40 trips/acre
Regional Shopping Center
Medical, Dental, Animal Hospital
12.5/Acre 500 trips/acre
40 trips/acre
Community Shopping Center 17.5/Acre 700 trips/acre
40 trips/acre
Neighborhood Shopping Center 30.0/Acre 1200 trips/acre
40 trips/acre
10 Hotel, Motel 5.0/Acre 200 trips/acre
40 trips/acre
Convalescent Hospital, Rest Home 1.0/Acre 40 trips/acre 40 trips/acre
Office Condominiums 0.5/Condo 20 trips/condo
10 trips/d.u.
Parking lot, Garage, Used Cars,
Auto Sales/Service, Service Station
7.5/Acre 300 trips/acre
40 trips/acre
Bowling Alley 7.5/Acre 300 trips/acre
40 trips/acre
11 EXHIBIT 3
STREETLIGHT DISTRICT
PROPOSED BUDGET
FISCAL YEAR 2025/26
Amended Budget
2024/25
Adopted Budget
2025/26
COSTS
Energy $114,855 $123,000
Maintenance 398,042 399,485
Administration 282,875 141,703
Capital Outlay 0 0
Debt Service 70,375 70,375
Contingency Reserve 3,557,292 3,705,448
TOTAL COSTS $4,423,439 $4,440,011
FUNDING
Property Taxes $640,827 $700,380
Benefit Fees 76,500 76,500
Interest 42,525 95,135
Intergovernmental 10,200 10,704
Fund Balance 3,653,387 3,557,292
TOTAL RESOURCES $4,423,439 $4,440,011
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.4.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 21, 2025
ORIGINATING DEPT: Engineering Department – Dan Goldberg, City Engineer SUBJECT: Consideration of Resolutions 2025-037, 2025-038 and 2025-039 Approving the Preliminary Coastal Rail Trail
Engineer’s Report for Fiscal Year 2025/26 and the Annual Levy and Collection of Assessments for the Solana Beach Coastal Rail Trail Maintenance District
BACKGROUND:
In 2006, the City Council adopted a resolution forming the Solana Beach Coastal Rail Trail Maintenance District (CRT District) under the provisions of the Landscape and Lighting Act of 1972, Division 15, Part 2, of the California Streets and Highways Code (1972 Act). The CRT District was formed for the purpose of levying and collecting funds for the operation, maintenance, and servicing of landscaping, lighting and all appurtenant facilities related to the Coastal Rail Trail. In order to levy and collect an assessment in the District, it is necessary to notify the property owners of the City and conduct a public hearing. Staff is recommending the public hearing be held on June 18, 2025.
This item is presented to the City Council for consideration of Resolution 2025-037 (Attachment 1) initiating proceedings for the District for Fiscal Year (FY) 2025/26, Resolution 2025-038 (Attachment 2) approving the Preliminary Engineer’s Report and Resolution 2025-039 (Attachment 3) setting a time and place for a public hearing.
DISCUSSION:
The District’s major costs are for ongoing maintenance of the CRT. The maintenance items include landscaping, irrigation, trail maintenance and graffiti removal. The costs also include the utility charges for water and lighting use along the CRT. The District includes funds for capital replacement as well including future replacement of landscaping, irrigation, pedestrian/bike path and hardscape items. The capital May 21, 2025
CRT Maintenance District for FY 2025/26
replacement costs also include an operating reserve of approximately 10% of the direct maintenance costs.
The CRT District’s assessment methodology uses an Equivalent Benefit Unit (EBU) System. The EBU method of apportioning benefit is typically viewed as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act. The EBU for the CRT District establishes the single-family detached residential unit as the basic unit, representing 1.0 EBU. The following summarizes the EBU application by land use:
Land Use EBU
Single-Family Residential 1.0 per parcel
Residential Condominium 1.0 per dwelling unit
Multi-Family Residential 0.75 per dwelling unit
Planned Residential Development 1.0 per proposed unit
Commercial/Industrial 1.0 per parcel
Vacant Single-Family Residential 1.0 per parcel
Vacant Multi-Family Residential 0.75 per parcel
Vacant Commercial/Industrial 1.0 per parcel
The methodology identifies parcels that are exempt from the CRT District. They include, but are not limited to, parcels identified as public streets, roadways, dedicated public easements, open space and rights-of-way. These properties, as well as other publicly owned properties such as schools, fire stations, post offices and community centers are considered to receive little or no benefit from the improvements of the CRT District.
In addition to assigning properties an EBU by land type, the assessment methodology utilizes three zones based on the proximity of parcels to the CRT. Properties located closest to the CRT will receive a greater special benefit than those properties that are located further away from the trail. A factor is applied to each of the zones according to their locations. The three zones are as follows:
Zone 1:
This zone includes all properties generally located within a few blocks and closest to the CRT. The properties are located between the east side of North Acacia Avenue north of Cliff Street, the east side of North Sierra Avenue south of Cliff Street, the east side of South Sierra Avenue and the west side of Rios Avenue (see the assessment boundary map in the Engineer’s Report). Parcels in this zone are assessed the EBU amounts based on land use and then multiplied by a factor of three.
Zone 2:
This zone includes all properties that are generally located on the west side of North Acacia Avenue north of Cliff Street, the west side of North Sierra Avenue south of Cliff May 21, 2025
CRT Maintenance District for FY 2025/26
Street, the west side of South Sierra Avenue and those properties located between the east side of Rios Avenue and west of Interstate 5. Parcels in this zone are assessed the EBU amounts based on land use and then multiplied by a factor of two.
Zone 3:
This zone includes properties located east of Interstate 5. Parcels in this zone are assessed the EBU amounts based on land use and then multiplied by a factor of 0.5.
At the formation of the CRT District, the adopted Maximum Assessment formula included an annual Consumer Price Index for All Urban Consumers (CPI-U) adjustment that is not to exceed 2.00%. This Maximum Assessment annual adjustment adopted by the initial vote is not considered an increased assessment. Since the CPI-U for 2024 was 3.12%, the increase to the EBU charge from last year is 2.00%, which is the maximum allowed.
The following shows the maximum assessment rates proposed to be levied in FY 2025/26 by land use:
Land Use Description Per
Base
Rate
Zone 1
Base
Rate
Zone 2
Base
Rate
Zone 3
Single-Family Residential
Lot or
Parcel $25.56 $17.04 $4.26
Residential Condominium
Dwelling
Unit $25.56 $17.04 $4.26
Multi-Family Residential
Dwelling
Unit $19.18 $12.78 $3.20
Planned Residential
Development
Lot or
Dwelling
Unit $25.56 $17.04 $4.26
Commercial/Industrial Parcel $25.56 $17.04 $4.26
Vacant Single-Family
Residential Parcel $25.56 $17.04 $4.26
Vacant Multi-Family Residential Parcel $19.18 $12.78 $3.20 Vacant Commercial/Industrial Parcel $25.56 $17.04 $4.26 Timeshare Units
1 week of
ownership $ 0.00 $ 0.00 $0.00
Exempt Parcels Parcel $ 0.00 $ 0.00 $0.00
Public Owned Parcels Parcel $ 0.00 $ 0.00 $0.00
The 1972 Act requires the City Council to adopt a resolution annually directing the preparation and filing of an Annual Report and a Resolution of Intention to renew the annual assessments for the District. The resolutions declare the City Council's intention to levy and collect assessments and set the date of the public hearing at which the assessments will be levied. The law requires the assessment information to be submitted to the County by August 10 of each year.
May 21, 2025
CRT Maintenance District for FY 2025/26
Attachment 4 is the preliminary CRT Maintenance District Engineer's Report for FY 2025/26.
The report contains an overview of the CRT District; a description of the services and improvements to be maintained; the proposed FY 2025/26 Budget; and the method of apportionment.
The City will notify the property owners about levying and collecting assessments in the Solana Beach Coastal Rail Trail Maintenance District by publishing a notice about the date of the Public Hearing (June 18, 2025) in the local paper.
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA.
FISCAL IMPACT:
The District began assessing a benefit charge in FY 2006/07. The CPI-U for 2024 was
3.12%. Since the maximum amount the assessment is allowed to increase each year is equal to the CPI-U but not greater than 2.00%, the assessments for FY 2025/26 are proposed to increase by 2.00% per Table 3 of the Report (and indicated previously in this Staff Report). The amount of the Equivalent Benefit Unit for FY 2025/26 is $8.52. This is $0.16 more per EBU than last year’s assessment and is consistent with the approval of the District by the vote of the property owners in January 2006.
Based on the above methodology and included in the Engineer’s Report, the CRT is expected to receive $85,788 in benefit charge revenues (total assessment amount). The total amount expected to be spent on maintenance of the Coastal Rail Trail in FY 2025/26 is $165,169. The shortfall of $79,381, or the difference between the amount expected to be received ($85,788) and the amount expected to be spent ($165,169) will be covered by an interfund transfer from Measure S Funds in the amount of $86,306. As described below, the interfund transfer from Measure S Funds includes an adjustment to the Operating Reserves in the amount of $6,925. Details of this accounting can be found on Table 1 in the CRT Maintenance District Engineer’s Report (Attachment 4).
The available projected reserves in the CRT fund on July 1, 2025, is projected to be $35,969.
The CRT fund should keep reserves equal to approximately 50% of the annual assessment amount, which would be $42,894 for FY 2025/26. In order to keep the Operating Reserves at the maximum recommended cash flow reserve amount, $6,925 would be added to the cash flow reserve amount through an interfund transfer from Measure S Funds.
WORK PLAN:
Although not specifically mentioned in the 2024/25 Work Plan, renewal of the CRT Maintenance District is consistent with the Fiscal Sustainability section of the City’s Work Plan.
May 21, 2025
CRT Maintenance District for FY 2025/26
OPTIONS:
• Accept the Preliminary Coastal Rail Trail Maintenance District Engineer’s Report for FY 2025/26, proceed with the annual levy of assessments and set the time and date for a public hearing to be held on June 18, 2025.
• Do not renew the CRT Maintenance District and fund cost for maintenance of the CRT through the General Fund.
• Provide direction.
CITY STAFF RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution 2025-037, initiating the proceedings for the annual levy of assessments within the Coastal Rail Trail Maintenance District for Fiscal Year 2025/26.
2. Adopt Resolution 2025-038, approving the Preliminary Engineer's Report for proceedings of the annual levy of assessments within Coastal Rail Trail Maintenance District.
3. Adopt Resolution 2025-039, declaring intention to provide for the annual levy and collection of assessments in Coastal Rail Trail Maintenance District and setting a time and date for a public hearing for June 18, 2025. _______________________
Alyssa Muto, City Manager
Attachments:
1. Resolution 2025-037, Initiating Proceedings
2. Resolution 2025-038, Approving Preliminary Engineer’s Report
3. Resolution 2025-039, Setting the Public Hearing
4. CRT Maintenance District Engineer’s Report for FY 2025/26 ATTACHMENT 1
RESOLUTION 2025-037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, INITIATING
PROCEEDINGS FOR THE CITY OF SOLANA BEACH
COASTAL RAIL TRAIL MAINTENANCE DISTRICT FOR FY
2025/26 AND FOR THE ANNUAL LEVY OF ASSESSMENTS
WITHIN THE COASTAL RAIL TRAIL MAINTENANCE
DISTRICT
WHEREAS, the City Council of the City of Solana Beach, California, by previous Resolutions formed and approved the maximum annual assessment rates for the City of Solana Beach Coastal Rail Trail Maintenance District (“District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the California Streets and Highways Code (commencing with sections 22500) (1972 Act); and
WHEREAS, the 1972 Act provides the City Council the authority to annually levy and collect assessments for the District on the San Diego County tax roll on behalf of the District to pay the maintenance, services, and operation of facilities and improvements related thereto; and
WHEREAS, the City has retained Koppel & Gruber Public Finance for the purpose of preparing and filing an engineer’s report (hereinafter referred to as the Engineer’s Report) with the City Clerk.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the above recitations are true and correct.
2. The City Council hereby appoints Koppel & Gruber Public Finance as the District Assessment Engineer and orders Koppel & Gruber Public Finance to prepare the Engineer’s Report concerning the District and the levy of assessments for Fiscal Year (FY) 2025/26, in accordance with Chapter 1, Article 4, beginning with Section 22565 of the Act.
That Coastal Rail Trail Maintenance District Engineer’s Report for FY 2025/26, as presented, consists of the following:
• A description of the District boundary and improvements; and • The Annual Budget (costs and expenses of services, operation and maintenance); and
• The method of apportionment for calculating the assessment for Resolution 2025-037
Initiating Proceedings for the CRT Maintenance District
each of the assessed parcels, lots and subdivisions of land for the property located within the CRT Maintenance District in proportion to the special benefits received and a roll containing the proposed levy amount for each assessed parcel within the CRT Maintenance District for FY 2025/26; and
• An exhibit showing the boundaries of the District.
Upon completion of the Engineer’s Report, said Report shall be filed with the City Clerk, who shall submit the same to the City Council for its consideration pursuant to Section 22586 of the Act.
3. The proposed improvements for the District include, but are not limited to:
the ongoing maintenance, operation and servicing of landscaping and public lighting improvements that were installed as part of the construction of the City’s Coastal Rail Trail. These improvements may also include all materials, equipment, utilities, labor, and appurtenant facilities related to those improvements. The Engineer’s Report describes in more detail the items to be maintained and serviced.
4. The City Council hereby determines that to provide the improvements described in Section 3 of this resolution, it is necessary to levy and collect assessments against lots and parcels within the District.
5. The City Manager of the City of Solana Beach is hereby authorized and directed to take any and all action necessary and appropriate in connection with the annual levy and collection of assessments for the District.
PASSED AND ADOPTED this 21st day of May 2025, at a Regular Meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk ATTACHMENT 2
RESOLUTION 2025-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, APPROVING THE
PRELIMINARY ENGINEER’S REPORT FOR PROCEEDINGS
FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN THE
COASTAL RAIL TRAIL MAINTENANCE DISTRICT
WHEREAS, the City Council of the City of Solana Beach, California, pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by previous Resolution, initiate proceedings and ordered the preparation of an Engineer's Report for the annual levy of assessments within a special assessment district, such special assessment district known and designated as City of Solana Beach Coastal Rail Trail Maintenance District (Maintenance District); and
WHEREAS, pursuant to Section 22586 of the Streets and Highways Code, there has now been presented to this City Council the Engineer’s Report as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution; and
WHEREAS, the City Council has carefully examined and reviewed the Preliminary Engineer’s Report as presented, and is preliminarily satisfied with the Maintenance District, each and all the budget items and documents as set forth therein and is satisfied that the proposed assessments have been spread in accordance with the benefits received from the improvements to be maintained and services, as set forth in said Engineer’s Report.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the above recitations are true and correct.
2. That the Coastal Rail Trail Maintenance District Engineer’s Report for Fiscal Year 2025/26, as presented, consists of the following:
• A description of the Maintenance District boundary and improvements; and
• The Annual Budget (costs and expenses of services, operation and maintenance); and
• The method of apportionment for calculating the assessment for each of the assessed parcels, lots, and subdivisions of land for the property located within the Maintenance District in proportion to the special benefits received and a roll containing the proposed levy Resolution 2025-038
CRT Engineer’s Report for FY 2025/26
amount for each assessed parcel within the Maintenance District for Fiscal Year 2025/26; and
• An exhibit showing the boundaries of the District.
3. That the Engineer’s Report is hereby preliminarily approved and ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.
4. That the City Clerk shall certify to the passage and adoption of this Resolution and the minutes of this meeting shall so reflect the presentation of the Engineer’s Report.
PASSED AND ADOPTED this 21st day of May 2025, at a Regular Meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk RESOLUTION 2025-039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOLANA BEACH, CALIFORNIA, DECLARING ITS
INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND
COLLECTION OF ASSESSMENTS IN THE COASTAL
RAIL TRAIL MAINTENANCE DISTRICT FOR FY 2025/26
AND SETTING A TIME AND PLACE FOR A PUBLIC
HEARING THEREON
WHEREAS, the City Council of the City of Solana Beach, California, has previously formed a special assessment district pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, such special assessment district known and designated as City of Solana Beach Coastal Rail Trail Maintenance District (the Maintenance District); and
WHEREAS, at this time, the City Council is desirous to take proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for costs and expenses necessary to pay for the maintenance of the improvements in said Maintenance District; and
WHEREAS, at the formation of the District, the adopted Maximum Assessment formula includes an annual Consumer Price Index for All Urban Consumers (CPI-U) adjustment not to exceed 2.00% and this annual adjustment adopted by the initial vote is not considered an increased assessment. The CPI-U for 2023 was 3.12%. Since the maximum amount the assessment is allowed to increase each year is 2.00%, the assessments per Equivalent Benefit Unit (EBU) for Fiscal Year 2025/26 are proposed to increase by 2.00%; and
WHEREAS, there has been presented and approved by this City Council the Engineer’s Report, as required by law, and this City Council is desirous of continuing with the proceedings for said annual levy by adopting this Resolution of Intent pursuant to Streets and Highways Code Section 22587.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the above recitations are true and correct.
2. The public interest and convenience require, and the City Council does propose at this time, to levy assessments for the Maintenance District to provide for the financing of the operation, maintenance and servicing of certain improvements located within the Coastal Rail Trail including both Resolution 2025-039
Set Public Hearing for the CRT Maintenance District
landscaping improvements and appurtenances and public lighting improvements and appurtenances.
The landscaping improvements and services to be maintained by the Maintenance District include, but are not limited to, landscaping, planting, ground cover, shrubbery, turf, trees, irrigation and drainage systems, hardscape, fixtures, sidewalks, fencing and other appurtenant items located along and adjacent to the City portion of the Coastal Rail Trail.
The public lighting improvements to be maintained and serviced include, but are not limited to, poles, fixtures, bulbs, conduits, conductors, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide lighting along and within the Coastal Rail Trail.
3. That said works of improvement are of special benefit to the properties within the boundaries of said Maintenance District, which Maintenance District the legislative body previously declared to be the area specially benefited by said works of improvement, and for particulars, reference is made to the boundary map as previously approved by this legislative body, a copy of which is on file in the Office of the City Clerk and open for public inspection, and is designated by the name of this Maintenance District.
4. That the Engineers Report, as preliminarily approved by the legislative body, is on file with the City Clerk and open for public inspection.
Reference is made to such Engineer’s Report for a full and detailed description of the improvements to be installed and/or maintained, the boundaries of the Maintenance District, any zones therein and the proposed assessments upon assessable lots and parcels of land within the Maintenance District.
5. All costs and expenses of the works of maintenance and incidental expenses have been apportioned and distributed to the benefiting parcels in accordance with the special benefits received from the proposed work.
6. Notice is hereby given of a public hearing on the 18th day of June, 2025 at 6:00 P.M.
7. At that time, the legislative body will consider and finally determine whether to levy the proposed annual assessment, and to hear all protests relating to said proposed proceedings, or the estimate of the cost and expenses of the proposed maintenance, or the proposed annual assessment; and any and all persons interested may file a written protest at [email protected] before 12:00 p.m. of the hearing day or, having Resolution 2025-039
Set Public Hearing for the CRT Maintenance District
filed such a protest, may file a written withdrawal of that protest at [email protected] prior to 12:00 p.m. of such hearing day. Any such written protest must state all grounds for objection. A written protest by a property owner must contain a description sufficient to identify the property owned by such person, e.g. assessor’s parcel number.
Any interested person may mail a protest to the following address:
CITY CLERK
CITY OF SOLANA BEACH
635 S. HIGHWAY 101
SOLANA BEACH, CA 92075
[email protected]
To be considered by the legislative body, all protests must be received by 12:00 p.m. the public hearing date. A postmark prior to such date and time will not be sufficient.
8. That the City Clerk is hereby authorized and directed to give notice as required by law by causing a copy of the Resolution to be published in the newspaper of general circulation within said City; and publication to be completed not less than ten (10) days prior to the date set for the public hearing.
PASSED AND ADOPTED this 21st day of May 2025, at a Regular Meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk City Of Solana Beach
Coastal Rail Trail Maintenance District
Engineer’s Report
Fiscal Year 2025/2026
Date May 7, 2025
TABLE OF CONTENTS
SECTION I. OVERVIEW ..............................................................................................1 SECTION II. PLANS AND SPECIFICATION..............................................................3 SECTION III. PROPOSED FISCAL YEAR 2025/2026 BUDGET ..................................5 A. ESTIMATED FISCAL YEAR 2025/2026 BUDGET ...............................5 B. DESCRIPTION OF BUDGET ITEMS...................................................7 SECTION IV. METHOD OF APPORTIONMENT .......................................................8 A. GENERAL ................................................................................................8 B. GENERAL BENEFIT ANALYSIS ..........................................................8 C. SPECIAL BENEFIT ANALYSIS .............................................................9 D. ASSESSMENT METHODOLOGY .......................................................10 E. RATES .....................................................................................................12 F. ASSESSMENT RANGE FORMULA.....................................................13 SECTION V. ASSESSMENT ROLL.............................................................................14 SECTION VI. ASSESSEMENT DIAGRAM ...................................................................15 City of Solana Beach Coastal Rail Trail Maintenance District Page 1 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
SECTION I. OVERVIEW
A. INTRODUCTION AND BACKGROUND
The Coastal Rail Trail (the “CRT”) is a project sponsored by the cities of Oceanside, Carlsbad, Encinitas, Solana Beach and San Diego for a multi-use pathway (bicycle facilities and pedestrian) that will ultimately extend from the San Luis Rey River in Oceanside to the Santa Fe Depot in San Diego. Each of the sponsoring cities has agreed to construct and maintain the portion of the trail that is located within their jurisdiction. The City of Solana Beach (the “City”) began construction on their portion of the CRT (“City CRT”) in August 2003 by obtaining outside grants and the City CRT was substantially completed in November of 2004.
The City CRT consists of a Class I bicycle trail that is approximately 1.7 miles long. The Solana Beach portion of the CRT starts at the south City boundary at Via de la Valle and extends north to Ocean Street near the north City boundary.
The City of Solana Beach Coastal Rail Trail Maintenance District (“District”) was formed in January 2006 in order to provide funding for the maintenance of certain public improvements including but not limited to the operation, maintenance and servicing of landscaping and public lighting improvements along the City CRT. This report constitutes the Fiscal Year 2025/2026 Engineer’s Report for the District.
The City Council pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (“Act”) and in compliance with the substantive and procedural requirements of the California State Constitution Article XIIIC and XIIID (“Proposition 218”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) desires to levy and collect annual assessments against lots and parcels within the District beginning in the fiscal year commencing July 1, 2025 and ending June 30, 2026 to pay for the operation, maintenance and servicing of landscaping and public lighting improvements along the City CRT. The proposed assessments are based on the City’s estimate of the costs for Fiscal Year 2025/2026 to maintain the City CRT improvements that provide a special benefit to properties assessed within the District. The assessment rates set for Fiscal Year 2025/2026 as set forth in this Engineer’s Report, do not exceed the maximum rates established at the time the District was formed, therefore, the City and the District are not required to go through a property owner ballot procedure in order to establish the 2025/2026 assessment rates.
City of Solana Beach Coastal Rail Trail Maintenance District Page 2 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
B. CONTENTS OF ENGINEER’S REPORT
This Report describes the District boundaries and the proposed improvements to be assessed to the property owners located within the District. The Report is made up of the following sections.
SECTION I. OVERVIEW – Provides a general introduction into the Report and provides background on the District and the assessment.
SECTION II. PLANS AND SPECIFICATIONS – Contains a general description of the improvements that are maintained and serviced by the District.
SECTION III. PROPOSED FISCAL YEAR 2025/2026 BUDGET – Identifies the cost of the maintenance and services to be provided by the District including incidental costs and expenses.
SECTION IV. METHOD OF APPORTIONMENT – Describes the basis in which costs have been apportioned to lots or parcels within the District, in proportion to the special benefit received by each lot or parcel.
SECTION V. ASSESSMENT ROLL – The assessment roll identifies the maximum assessment to be levied to each lot or parcel within the District.
SECTION VI. ASSESSMENT DIAGRAM – Displays a diagram of the District showing the boundaries of the District.
For this Report, each lot or parcel to be assessed, refers to an individual property assigned its own Assessment Parcel Number (“APN”) by the San Diego County (“County”) Assessor’s Office as shown on the last equalized roll of the assessor.
Following the conclusion of the Public Hearing, the City Council will confirm the Report as submitted or amended and may order the collection of assessments for Fiscal Year 2025/2026.
City of Solana Beach Coastal Rail Trail Maintenance District Page 3 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
SECTION II. PLANS AND SPECIFICATION
A. GENERAL DESCRIPTION OF THE DISTRICT
The boundaries of the District are defined as being contiguous with the boundaries of the City of Solana Beach. Solana Beach is located approximately thirty miles north of the City of San Diego in the north coastal area of the County. The City is bordered by the Pacific Ocean to the west, the City of Encinitas to the north, the City of Del Mar to the south and the County of San Diego to the east.
The properties within the District include single-family residential, multi-family residential, timeshare, commercial, and industrial parcels. Each parcel has been categorized into three zones based upon their general proximity to the City CRT. Please refer to Section IV D of the Report for a further explanation on the zones included within the District.
B. DESCRIPTION OF SERVICES AND IMPROVEMENTS TO BE MAINTAINED The District provides a funding mechanism for the ongoing maintenance, operation and servicing of landscaping and public lighting improvements that were installed as part of the construction of the City CRT. These improvements may include, but are not limited to, all materials, equipment, utilities, labor, and appurtenant facilities related to those improvements.
The improvements constructed as part of the project that are to be maintained and serviced by the District relate to landscaping and public lighting improvements, and are generally described as follows:
Concrete and decomposed granite trails including landscaping, irrigation, drainage, grading, lighting, and hardscape features.
Concrete paths, trees, plantings, lighting, irrigation, conduit, infrastructure, earthwork, trash receptacles, fencing, node structures (bus shelters, art amenities, garden nodes), drinking fountains, signage, and observation deck.
Open space and irrigated and planted slopes located along the Trail. Public lighting facilities within and adjacent to the City CRT.
Maintenance services will be provided by City personnel and/or private contractors. The proposed improvements to be maintained and services are generally described as follows:
City of Solana Beach Coastal Rail Trail Maintenance District Page 4 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
LANDSCAPING AND APPURTENANT IMPROVEMENTS
The landscaping improvements and services to be maintained by the District include but are not limited to landscaping, planting, ground cover, shrubbery, turf, trees, irrigation and drainage systems, hardscape, fixtures, sidewalks, fencing and other appurtenant items located along and adjacent to the City CRT.
PUBLIC LIGHTING AND APPURTENANT IMPROVEMENTS
The public lighting improvements to be maintained and serviced include but are not limited to the following, which provide public lighting directly or indirectly to the City CRT or to other public areas associated with or necessary for use of the trail:
Maintenance, repair and replacement of public light poles and fixtures, including changing light bulbs, painting, photoelectric cell repair or replacement, and repairing damage caused by automobile accidents, vandalism, time, and weather. Electrical conduit repair and replacement due to damage by vandalism, time and weather.
Service-call maintenance, repair and replacement including painting, replacing worn out electrical components and repairing damage due to accidents, vandalism, and weather.
Payment of the electrical bill for the existing street lighting system. Responding to constituent and business inquiries and complaints regarding the public lighting.
Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of landscaping and public lighting improvements facilities and appurtenant facilities. This includes repair, removal or replacement of all or part of any of the landscaping and street lighting improvements, or appurtenant facilities; providing for the life, growth, health and beauty of landscaping improvements and for the operation of the lighting improvements.
Servicing means the furnishing of all labor, materials, equipment and utilities necessary to maintain the landscaping improvements and to maintain and operate the public lighting improvements or appurtenant facilities in order to provide adequate illumination.
City of Solana Beach Coastal Rail Trail Maintenance District Page 5 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
SECTION III. PROPOSED FISCAL YEAR BUDGET
A. ESTIMATED FISCAL YEAR 2025/2026 BUDGET
A summary of the proposed District Fiscal Year 2025/2026 budget is summarized, by category, in Table 1 shown on the following page:
City of Solana Beach Coastal Rail Trail Maintenance District Page 6 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
TOTAL
BUDGET
GENERAL
BENEFIT
PORTION1&2
PROPOSED FY
2025/2026
ASSESSMENT
Operating and Maintenance
Landscape, Irrigation & Hardscape Maintenance Thru an
Outside Contract (Includes Tree Trimming) $129,742 $30,591 $99,151 Utilities (Water) $30,000 $0 $30,000
Utilities (Electricity) $40,000 $40,000 $0
Trail Maintenance (DG & Concrete Paths) $1,400 $0 $1,400 Graffiti Abatement $200 $0 $200
Ballard Replacement (2) $8,000 $0 $8,000
Total Operating and Maintenance Costs $209,342 $70,591 $138,751 Capital Replacement
Landscape & Irrigation Replacement $3,600 $200 $3,400
Pedestrian/Bicycle Path Replacement $2,600 $200 $2,400
Hardscape Features Replacement (water fountain, art
work, bus shelter) $2,600 $200 $2,400
Reserves
Fiscal Year 2025/2026 Reserve Collection $0 $0 $0
Total Capital Replacement and Reserves $8,800 $600 $8,200 District Administration Costs
County SB 2557 Costs $600
County Electronic Data Processing Costs $602
City Administration/Consultant Costs $17,016
Total Administration Costs $18,218
TOTAL BUDGET $165,169
LESS OPERATING RESERVES USED IN FY2 ($79,381)
TOTAL ASSESSMENT AMOUNT $85,788
Total Parcels in the District 13,105
Total Parcels Levied 5,658
Total Equivalent Benefit Units 10,069.13
Proposed Levy Per Equivalent Benefit Unit $8.52
Inflation Percentage Applied to Proposed Levy Per EBU 2.00% Beginning Balance as of 7/1/25 $35,969
FY 2025/2026 Collection 85,788
Expenditures (165,169)
Measure S Funds - Interfund Transfer 86,306
Projected Ending Balance as of 6/30/263 $42,894
Maximum Recommended Cash Flow Reserve Amount $42,894
1. While the cost of the electricity is not 100% general benefit, the City is paying for the entire cost through other available funds and none of the cost is being allocated to the parcels located within the District.
2. The CRT landscaping cost is greater than the available funding from the District so other available funding is being utilized to cover the difference.
3. The City is developing a plan on how to utilize the operating reserves on the CRT in the future.
ADMINISTRATION COSTS
AMOUNT TO LEVY
OPERATING RESERVES
Table 1
CITY OF SOLANA BEACH
COASTAL RAIL TRAIL MAINTENANCE DISTRICT
2025/2026 BUDGET
OPERATING AND MAINTENANCE COSTS
CAPITAL REPLACEMENT AND RESERVES
City of Solana Beach Coastal Rail Trail Maintenance District Page 7 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
B. DESCRIPTION OF BUDGET ITEMS
The following is a brief description of the major budget categories that includes the detailed costs of maintenance and services for the District included in the table above.
OPERATING AND MAINTENANCE COSTS – This includes the costs of maintaining and servicing the landscaping and lighting improvements. This may include, but is not limited to, the costs for labor, utilities, equipment, supplies, repairs, replacements and upgrades that are required to properly maintain the items that provide a direct benefit to properties located within the District.
CAPITAL REPLACEMENT AND RESERVES – These items provide a funding source to pay for items that wear out over time, other unanticipated items not directly budgeted for and for the replacement of the landscaping, pathways and hardscape features located along and adjacent to the City CRT.
ADMINISTRATION COSTS – This includes the indirect costs not included above that are necessary to pay for administrative costs related to the District, including the levy and submittal of the assessments to the County to be placed on the Fiscal Year 2025/2026 County equalized tax roll, responding to property owner inquiries relating to the assessments and services, and any other related administrative costs.
City of Solana Beach Coastal Rail Trail Maintenance District Page 8 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
SECTION IV. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, which include the construction, maintenance, and servicing of landscaping and public lights and appurtenant facilities.
Streets and Highways Code Section 22573 requires that maintenance assessments be levied according to benefit rather than the assessed value.
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
In addition, Article XIIID and the Implementation Act require that a parcel’s assessment may not exceed the reasonable cost for the proportional special benefit conferred to that parcel. A special benefit is a particular and distinct benefit over and above general benefits conferred on property located within the assessment district. Article XIIID and the Implementation Act further provides that only special benefits are assessable and the City must separate the general benefits from the special benefits. They also require that publicly owned properties which specifically benefit from the improvements be assessed.
B. GENERAL BENEFIT ANALYSIS
The improvements described in Section II B of this Report are for the special benefit, enhancement and use of properties within the District. However, the City CRT was constructed as a portion of a much larger regional trail that eventually will extend from the City of Oceanside to the north to the City of San Diego to the south. Residents and property owners located in each of the cities along the trail will receive a special benefit from the construction and maintenance of the trail within their city. Residents from each of these cities will have an opportunity to use the entire trail upon completion including the portion in Solana Beach which creates a general benefit.
Additionally, included among the different property types in the City are timeshare units.
Though individuals may purchase and “own” their timeshare unit, their ownership rights are limited and temporary (typically one week per year.) Owners of timeshare units have an opportunity to use the CRT while vacationing in the City. Due to the limited ownership time-frame of timeshare owners, their special benefit is limited and thus considered as part of the general benefit similar to the general benefit to the public at large.
The general benefit portion of the assessment has been determined by looking at each participating city’s trail length as a factor or the entire trail. The City of Solana Beach’s portion of the CRT is 1.7 miles compared to the entire proposed trail length of 44.0 miles.
Comparing the length of the City CRT to the total length of the CRT results in a general benefit of 3.86%. Engineering also determined that timeshares add an additional 2.0% City of Solana Beach Coastal Rail Trail Maintenance District Page 9 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
general benefit impact. For rounding purposes after adding the two components (3.86% +
2.0%) the general benefit is considered to be 6.0% overall to the public at large. The budget has been allocated to parcels based on their special benefit share. In addition, the City is paying 100% of the electricity costs, totaling $29,500, for the District through funds available from other sources resulting in over 30% of the costs paid directly by the City.
C. SPECIAL BENEFIT ANALYSIS
Each of the proposed improvements and the associated costs and assessments within the District has been reviewed, identified and allocated based on special benefit pursuant to the provisions of Article XIIID, the Implementation Act, and the Streets and Highways Code Section 22573.
Proper maintenance and operation of the City CRT landscaping, hardscape, open space and public lighting provides special benefit to adjacent properties by providing community character, security, safety and vitality. Additionally, one of the purposes of the trail is to facilitate alternative transportation opportunities in order to reduce air pollution and vehicular traffic congestion which provide special benefit to the properties within the District.
TRAIL AND LANDSCAPING SPECIAL BENEFIT
Landscaping and appurtenant facilities, if well maintained, provide beautification, shade and enhancement of the desirability of the surroundings, and therefore increase property values. Specifically, they provide a sense of ownership and a common theme in the community providing aesthetic appeal, recreational and health opportunities and increased desirability of properties.
PUBLIC LIGHTING SPECIAL BENEFIT
The operation, maintenance and servicing of public lighting along and adjacent to the City CRT provide safety and security to properties along City CRT specifically as follows:
Improved security, deterrence of crime and aid to police and fire protection. Reduced vandalism and damage to the improvements and property. Increased business activity to the coastal community during nighttime hours.
City of Solana Beach Coastal Rail Trail Maintenance District Page 10 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
D. ASSESSMENT METHODOLOGY
To establish the special benefit to the individual lots or parcels within the District, an Equivalent Benefit Unit system based on land use is used along with a Zone Factor based on geographic proximity to the City CRT.
EQUIVALENT BENEFIT UNITS
Each parcel of land is assigned an Equivalent Benefit Unit in proportion to the estimated special benefit the parcel receives relative to other parcels within the District. The single family detached (“SFD”) residential property has been selected as the basic unit for calculating assessments; therefore, a SFD residential parcel equals one Equivalent Benefit Unit (“EBU”).
The EBU method of apportioning benefit is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefit to each parcel from the improvements are apportioned as a function of land use type, size and development. A methodology has been developed to relate all other land uses to the SFD residential as described below.
EBU APPLICATION BY LAND USE:
SINGLE-FAMILY RESIDENTIAL — This land use is defined as a fully subdivided residential parcel in which a tract map has been approved and recorded. This land use is assessed 1.0 EBU per lot or parcel. This is the base value that all other land use types are compared and weighted against (i.e. Equivalent Benefit Unit or EBU).
RESIDENTIAL CONDOMINIUM — This land use is defined as a fully subdivided residential parcel that has more than one residential unit developed on the property with individual unit ownership. This land use is assessed 1.0 EBU per dwelling unit.
MULTI-FAMILY RESIDENTIAL — This land use is defined as a fully subdivided residential parcel that has more than one residential unit developed on the property not available for individual unit ownership. This land use is assessed 0.75 EBU per dwelling unit.
PLANNED-RESIDENTIAL DEVELOPMENT — This land use is defined as any property not fully subdivided with a specific number of proposed residential lots or dwelling units to be developed on the parcel. This land use type is assessed at 1.0 EBU per planned (proposed) residential lot or dwelling unit.
COMMERCIAL/INDUSTRIAL — This land use is defined as property developed for either commercial or industrial use. This land use type is assessed at 1.0 EBU per parcel.
VACANT SINGLE-FAMILY RESIDENTIAL — This land use is defined as property currently zoned for single-family detached residential development, but a tentative or final tract map has not been submitted and/or approved. This land use is assessed at 1.0 EBU per parcel.
VACANT MULTI-FAMILY RESIDENTIAL — This land use is defined as property currently zoned for multi-family residential development, but a tentative or final tract map has not been submitted and/or approved. This land use is assessed at 0.75 EBU per parcel.
City of Solana Beach Coastal Rail Trail Maintenance District Page 11 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
VACANT COMMERCIAL/INDUSTRIAL — This land use is defined as property currently zoned for either commercial or industrial use. This land use is assessed at 1.0 EBU per parcel.
EXEMPT PARCELS — This land use identifies properties that are not assessed and are assigned 0.0 EBU. This land use classification may include, but is not limited, to lots or parcels identified as public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, open space areas and right-of-ways including greenbelts and parkways; utility right-of-ways; common areas, sliver parcels and bifurcated lots or any other property that can not be developed; park properties and other publicly owned properties that are part of the District improvements or that have little or no improvement value. These types of parcels are considered to receive little or no benefit from the improvements and are therefore exempted from assessment.
PUBLIC OWNED PARCELS — This land use identifies properties that are not assessed and are assigned 0.0 EBU. This land use classification includes other typically non-assessed parcels that are not considered exempt parcels and may include, but is not limited, to lots or parcels identified as schools, government owned buildings, fire and police stations, and administration offices. These types of properties are considered to receive little special benefit from the improvements and any benefit that they may receive is considered to be part of the City’s general benefit contribution to the District.
ZONE FACTOR
The District was divided into three zones based on the proximity of parcels in location to the City CRT. Properties located the closest to the trail will receive a greater special benefit as compared to those parcels the farthest away. In order to calculate this into the assessment a factor is applied to each parcel according to the following Zone location.
ZONE 1 PROPERTIES – This Zone is defined as properties located adjacent to or within a few blocks of the City CRT improvements. This includes all properties that are generally located east of Acacia and Sierra Avenue and west of Rios Avenue. Parcels located in this zone use the EBU amounts derived above based on land use and then multiplied by a proximity factor of three (3).
ZONE 2 PROPERTIES – This Zone is defined as properties located close to the improvements but not adjacent to the City CRT or properties defined as Zone 1 Properties.
This includes all properties that are generally located west of Acacia Avenue and also those properties located east of Rios Avenue and west of Interstate-5. Parcels located in this zone use the EBU amounts derived above based on land use and then multiplied by a proximity factor of two (2).
ZONE 3 PROPERTIES – This Zone is defined as properties located the furthest away from the City CRT improvements. This includes all properties that are located east of Interestate5. Parcels located in this zone use the EBU amounts derived above based on land use and then multiplied by a proximity factor of 0.5.
City of Solana Beach Coastal Rail Trail Maintenance District Page 12 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
The following table summarizes the EBU and Zone Factors based on land use.
In order to determine the maximum annual assessment rate for each type of land use described above, the following formula is applied:
Applicable EBU * Applicable Zone Factor*Maximum Assessment Rate per 1.0 EBU=Assessment Rate per Unit/Parcel.
E. RATES
Table 3 below shows the maximum assessments rates proposed to be levied in Fiscal Year 2025/2026 by land use. Because the San Diego Consumer Price Index for All Urban Consumers (“CPI-U”) was over 2.00% for 2024 (3.12%), the maximum assessments were increased by 2.00% as allowed for in the assessment range formula discussed below.
Land Use Description
Equivalent
Benefit Units
(EBUs) Per
Zone 1
Multiplier
Zone 2
Multiplier
Zone 3
Multiplier
No. of EBUs
for Property
in Zone 1
No. of EBUs
for Property
in Zone 2
No. of EBUs
for Property
in Zone 3
Single Family Residential 1.00 Lot or Parcel 3.00 2.00 0.50 3.00 2.00 0.50 Residential Condominium 1.00 Dwelling Unit 3.00 2.00 0.50 3.00 2.00 0.50 Multi-Family Residential 0.75 Dwelling Unit 3.00 2.00 0.50 2.25 1.50 0.38 Planned Residential Development 1.00
Lot or Dwelling
Unit 3.00 2.00 0.50 3.00 2.00 0.50
Commercial/Industrial 1.00 Parcel 3.00 2.00 0.50 3.00 2.00 0.50 Vacant Single Family Residential 1.00 Parcel 3.00 2.00 0.50 3.00 2.00 0.50 Vacant Multi-Family Residential 0.75 Parcel 3.00 2.00 0.50 2.25 1.50 0.38 Vacant Commercial/Industrial 1.00 Parcel 3.00 2.00 0.50 3.00 2.00 0.50 Timeshare Units 0.00
1 week of
ownership 3.00 2.00 0.50 0.00 0.00 0.00
Exempt Parcels 0.00 Parcel 3.00 2.00 0.50 0.00 0.00 0.00 Public Owned Parcels 0.00 Parcel 3.00 2.00 0.50 0.00 0.00 0.00 Table 2
CITY OF SOLANA BEACH
COASTAL RAIL TRAIL MAINTENANCE DISTRICT
EQUIVALENT BENEFIT UNITS AND ZONE FACTOR BY LAND USE
City of Solana Beach Coastal Rail Trail Maintenance District Page 13 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
F. ASSESSMENT RANGE FORMULA
The purpose of establishing an Assessment Range Formula is to provide for reasonable inflationary increases to the annual assessments without requiring the District to go through an expensive balloting process required by law in order to get a small increase. On July 1, 2007 and each year thereafter, the Maximum Assessment Rate shall be increased by the lesser of Local CPI-U in the San Diego County area or 2.0%. The CPI-U used shall be as determined annually by the Bureau of Labor Statistics beginning with the CPI-U rate increase for 2006.
Beginning in the Fiscal Year 2007/2008 the Maximum Assessment may be increased using the lesser of the increase in the CPI-U from first year levy (the Assessment Range Formula) or 2.0%. This Assessment Rate Formula would be applied every fiscal year thereafter and a new Maximum Assessment will be established to include the allowable increase.
The Maximum Assessment adjusted annually by this formula is not considered an increased assessment. Although the Maximum Assessment will increase each year, the actual assessment will only reflect the necessary budgeted amounts and may remain unchanged. Increases in the budget or an increase in the rate in one year from the prior year will not require a new 218 balloting unless the rate is greater than the Maximum Assessment adjusted to reflect an increase in the CPI-U.
Land Use Description Per
Base Rate for
Zone 1
Base Rate
for Zone 2
Base Rate
for Zone 3
Single Family Residential Lot or Parcel $25.56 $17.04 $4.26 Residential Condominium Dwelling Unit $25.56 $17.04 $4.26 Multi-Family Residential Dwelling Unit $19.18 $12.78 $3.20 Planned Residential Development
Lot or Dwelling
Unit $25.56 $17.04 $4.26
Commercial/Industrial Parcel $25.56 $17.04 $4.26
Vacant Single Family Residential Parcel $25.56 $17.04 $4.26 Vacant Multi-Family Residential Parcel $19.18 $12.78 $3.20 Vacant Commercial/Industrial Parcel $25.56 $17.04 $4.26 Timeshare Units
1 week of
ownership $0.00 $0.00 $0.00
Exempt Parcels Parcel $0.00 $0.00 $0.00
Public Owned Parcels Parcel $0.00 $0.00 $0.00
COASTAL RAIL TRAIL MAINTENANCE DISTRICT
EQUIVELANT BENEFIT UNITS AND ZONE FACTOR BY LAND USE
Table 3
CITY OF SOLANA BEACH
City of Solana Beach Coastal Rail Trail Maintenance District Page 14 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
SECTION V. ASSESSMENT ROLL
Parcel identification, for each lot or parcel within the District shall be the parcel as shown on the County Assessor's map for the year in which this Report is prepared.
A listing of parcels assessed within the District, along with the proposed assessment amounts, has been submitted to the City Clerk, under a separate cover, and by reference is made part of this Report. Said listing of parcels to be assessed shall be submitted to the County Auditor/Controller and included on the property tax roll for each parcel in Fiscal Year 2025/2026. If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.
City of Solana Beach Coastal Rail Trail Maintenance District Page 15 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
SECTION VI. ASSESSMENT DIAGRAM
The parcels within the District consist of all lots, parcels and subdivisions of land located in the City. A reduced copy of the boundary map of the area is attached. 900· 450• o· 900'
SCALE : 1" = 900'
)
KOPPEL RUlBE!R PUBL J PlNANCE:
834 'Via v.ra Crua lhllte 2111 Ban
~
Ila-. Calltonda H078 (?eO> 110-oeao ru (?eO) 110-oaea
(05- 057) APRIL 2005
CITY OF
SAN DIEGO
SHEET 1 OF 1
FILED IN THE OFFICE OF THE CITY CLERK OF THE CITY OF SOLANA BEACH THIS __ DAY OF _______ 2005.
I HEREBY CERTIFY THAT THE V.,THIN MAP SHOV.,NG PROPOSED BOUNDARIES OF THE COASTAL RAIL TRAIL MAINTENANCE DISTRICT, CITY OF SOLANA BEACH, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, WAS APPROVED BY THE CITY COUNCIL OF THE CITY OF SOLANA BEACH AT A REGULAR MEETING :g;~'/f.; ~L~EiiL~JoN-NO-. -==-O-AY_oF_ -_ -_ -_-_ -_ -_-_ -_ -~--
CITY CLERK CITY OF SOLANA BEACH
NOTE: FOR PARTICULARS OF THE LINES AND DIMENSIONS OF ASSESSOR'S PARCELS, REFERENCE IS MADE TO THE MAPS OF THE SAN DIEGO COUNTY ASSESSOR OF SAN DIEGO COUNTY RECORDS, WHICH MAPS SHALL GOVERN FOR ALL DETAILS RELATING THERETO.
PROPOSED BOUNDARY MAP OF
COASTAL RAIL TRAIL MAINTENANCE DISTRICT
CITY OF SOLANA BEACH
COUNTY OF SAN DIEGO
STATE OF CALIFORNIA
City of Solana Beach Coastal Rail Trail Maintenance District Page 16 Fiscal Year 2025/2026 Engineer’s Report 4/18/2025
CITY OF SOLANA BEACH
CITY OF SOLANA BEACH
COASTAL RAIL TRAIL MAINTENANCE DISTRICT
Engineer’s Report
Fiscal Year 2025/2026
The undersigned respectfully submits the enclosed Report as directed by City Council.
Report Submitted By:
By: ________________________________
Scott Koppel
Koppel & Gruber Public Finance
By: ________________________________
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.5.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 21, 2025
ORIGINATING DEPT: Engineering/Public Works Department – Dan Goldberg, City Engineer
SUBJECT: Consideration of Resolution 2025-042 - List of Projects for Fiscal Year 2025/26 to Receive Road Maintenance
Rehabilitation Account Funding as Required by Senate Bill (SB) 1
BACKGROUND:
On April 28, 2017, Governor Brown signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and roads system, SB 1 increased per gallon fuel excise taxes, increased diesel fuel sales taxes, and vehicle registration fees, and also provided for inflationary adjustments to tax rates in future years.
Beginning November 1, 2017, the State Controller (Controller) started depositing various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code (SHC) Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.
SB 1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. Therefore, to be eligible for RMRA funding, the statute requires cities and counties to provide basic annual RMRA project reporting to the California Transportation Commission (Commission). One of the reporting requirements is that all projects proposed to receive SB 1 funding must be included in a city/county budget that is adopted by the applicable city council or county board of supervisors at a regular public meeting.
May 21, 2025
FY 2025/26 SB 1 Project List
This item is before the City Council for the consideration of Resolution 2025-042 (Attachment 1) which would authorize Staff to establish a project list for the 2025 and 2026 Local Streets and Roads Funding Program using funds from the Road Maintenance and Rehabilitation Account, designating the 2025 and 2026 Street Maintenance and Repairs Project to receive the funding from this program and to submit to the Commission a list of projects proposed to be funded with an apportionment of RMRA funds. The project list will include only one project, the 2025 and 2026 Annual Street Maintenance and Repairs Project.
DISCUSSION:
Pursuant to Streets and Highway Codes (SHC) Section 2030(a), the objective of the Local Streets and Roads Program is to address deferred maintenance on local streets and roads through the prioritization and delivery of basic road maintenance and rehabilitation projects as well as critical safety projects.
Cities and counties receiving RMRA funds must comply with all relevant federal and state laws, regulations, policies, and procedures. The main requirements for the program are codified in SHC Sections 2034, 2036, 2037, and 2038 and include the following:
• Prior to receiving an apportionment of RMRA funds from the Controller in a fiscal year, a city or county must submit to the Commission a list of projects proposed to be funded with these funds. All projects proposed to receive funding must be included in a city or county budget that is adopted by the applicable city council or county board of supervisors at a regular public meeting [SHC 2034(a)(1)]. • The list of projects must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement [SHC 2034(a)(1)].
• The project list does not limit the flexibility of an eligible city or county to fund projects in accordance with local needs and priorities so long as the projects are consistent with RMRA priorities as outlined in SHC 2030(b) [SHC 2034(a)(1)]. • The initial project list must be submitted to the Commission no later than July 1, 2025, for the Fiscal Year (FY) 2025/26 Local Streets and Roads Funding Program. • The Commission will report to the Controller the names of the cities and counties that have submitted a list of projects as described in SHC 2034(a)(1) and therefore are eligible to receive an apportionment of RMRA funds for the applicable fiscal year [SHC 2034(a)(2)].
May 21, 2025
FY 2025/26 SB 1 Project List
• The Controller, upon receipt of the report from the Commission, shall apportion RMRA funds to eligible cities and counties pursuant to SHC 2032(h) [SHC 2034(a)(2)].
• For each fiscal year in which RMRA funds are received and expended, cities must submit documentation to the Commission that includes a description and location of each completed project, the amount of funds expended on the project, the completion date, and the estimated useful life of the improvement [SHC 2034(b)]. • A city or county receiving an apportionment of RMRA funds is required to sustain a maintenance of effort (MOE) by spending at least the annual average of its general fund expenditures during the 2009/10, 2010/11, and 2011/12 fiscal years for street, road, and highway purposes from the city’s or county’s general fund [SHC 2036]. Monitoring and enforcement of the maintenance of effort requirement for RMRA funds will be carried out by the Controller.
• A city or county may spend its apportionment of RMRA funds on transportation priorities other than priorities outlined in SHC 2030(b) if the city or county’s average Pavement Condition Index (PCI) meets or exceeds 80 [SHC 2037]. • By July 1, 2025, cities and counties receiving RMRA funds must follow guidelines developed by the California Workforce Development Board (Board) that address participation and investment in, or partnership with, new or existing preapprenticeship training programs [SHC 2038]. • Project types that are eligible to receive and use RMRA funding include road maintenance/rehabilitation, safety project, complete streets components and traffic control devices [SHC 2030(b)].
To comply with requirements of SB 1, Staff is proposing to include the RMRA funding for the annual street repair project that repairs and resurfaces streets throughout the City.
The 2025 and 2026 Street Maintenance and Repairs Project is proposed to be included in the FY 2025/26 Adopted Budget; this action does not establish the budget item. While the approval of the budget for this work is required in June, in order to be completely transparent and as required by the SB 1 program, Staff is recommending that Council consider Resolution 2025-042 to provide clear documentation that the 2025 and 2026 Street Maintenance and Repairs Project will be funded through the SB 1 program.
CEQA COMPLIANCE STATEMENT:
The annual street repair project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the State CEQA Guidelines.
May 21, 2025
FY 2025/26 SB 1 Project List
FISCAL IMPACT:
Project funding will be from the Fiscal Year (FY) 2024/25 Annual Pavement Management Program as adopted in the Capital Improvement Program section of the Adopted Budget.
The funding includes $200,000 in Gas Tax Funds, account 2026510.66610, $210,000 in TransNet Funds, account 2286510.66610, $300,000 in Road Repair and Accountability Act (SB1) Funds, account 2476510.66610, $500,000 in City CIP Funds (transferred from Measure S Surplus in FY24), account 4596510.66610, and $390,000 in General Funds – Measure S, account 1106510.66610. The funding available for the FY 2024/25 Street Maintenance and Repairs Project is $1,600,000. It is anticipated that funding for the FY 2025/26 Street Maintenance and Repairs Project will be $1,100,000. Actual funding amounts for the FY 2025/26 project will be identified when the FY 2025/26 and FY 2026/27 two-year budget is adopted later this fiscal year.
Based on January 2025 projections, the City is expected to receive $339,268 in FY 2025/26 as part of the SB 1/RMRA program. Note that these projections were estimates from January 2025, are subject to change, and will be updated again in May 2025.
WORK PLAN:
This item is listed in the FY 2024/25 Work Plan under the Circulation and Parking section of Ongoing Priorities and Monitoring and is also included in the draft 2025/26 Work Plan.
OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with alternative amendments or modifications. • Deny Staff recommendation and provide direction.
CITY STAFF RECOMMENDATION:
Staff recommends that the City Council adopt Resolution 2025-042:
1. Authorizing the City Engineer to establish a project list for Local Streets and Roads Funding Program Road Maintenance and Rehabilitation Account FY 2025/26 revenues and designates the 2025 and 2026 Annual Street Maintenance and Repairs Project, as identified in the City’s FY 2025/26 Capital Improvement Program list, to receive SB 1 funding. It is anticipated that the designated project will rehabilitate the pavement through asphalt overlays of Lomas Santa Fe Drive from the eastern edge of the North County Transit District railroad right of way to east of Solana Hills Drive; and several residential streets including San Rodolfo Drive/Solana Hills Drive from Stevens Avenue to Lomas Santa Fe Drive, Sierra Avenue from Estrella Street to W. Cliff Street, sections of Highland Drive, all of Cerro Verde Drive, all of El Pedregal Court, all of Ramona Place, all of La Sobrina Court, all of Loma Corta Drive, all of Santa Madera Court, and all of Santa Rufina May 21, 2025
FY 2025/26 SB 1 Project List
Court. It is also anticipated that the designated project will be completed by March 2026 and will have an estimated useful life of approximately 15 years.
2. Authorizing the City Engineer to submit the project list to the California Transportation Commission for the 2025/26 Local Streets and Roads Funding Program using funds from the Road Maintenance and Rehabilitation Account. ________________________
Ayssa Muto, City Manager
Attachments:
1. Resolution 2025-042
2. Area map of the 2025 and 2026 Annual Street Maintenance and Repairs Project RESOLUTION 2025-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, ESTABLISHING A
PROJECT LIST FOR THE FISCAL YEAR 2025/26 LOCAL
STREETS AND ROADS FUNDING PROGRAM AND
AUTHORIZING THE CITY ENGINEER TO SUBMIT THE
LIST TO THE CALIFORNIA TRANSPORTATION
COMMITTEE
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Solana Beach are aware of the projects proposed for funding in the City and which projects have been completed each fiscal year; and WHEREAS, the City of Solana Beach must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Solana Beach, will receive an estimated $339,268 in RMRA funding in FY 2025/26 from SB 1; and
WHEREAS, this is the ninth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into the City’s transportation priorities and the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate, through overlays and digouts, portions of at least thirteen streets throughout the City this year and many similar projects into the future; and
Resolution 2025-042
FY 2025/26 SB 1 Project List
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in good condition and this revenue will help the City increase the overall quality of the road system and over the next decade will help upgrade and improve the conditions of City streets and roads; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive benefits within the City and throughout the state.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by, the City Council of the City of Solana Beach, California, as follows:
1. The foregoing recitals are true and correct.
2. That the City Council authorizes the City Engineer to establish a project list for Local Streets and Roads Funding Program Road Maintenance and Rehabilitation Account FY 2025/26 revenues and designates the 2025 and 2026 Annual Street Maintenance and Repairs Project, as identified in the City’s FY 2025/26 Capital Improvement Program list, to receive SB 1 funding. It is anticipated that the designated project will rehabilitate the pavement through asphalt overlays of Lomas Santa Fe Drive from the eastern edge of the North County Transit District railroad right of way to east of Solana Hills Drive; several residential streets including San Rodolfo Drive/ Solana Hills Drive from Stevens Avenue to Lomas Santa Fe Drive, Sierra Avenue from Estrella Street to W. Cliff Street, sections of Highland Drive, all of Cerro Verde Drive, all of El Pedregal Court, all of Ramona Place, all of La Sobrina Court, all of Loma Corta Drive, all of Santa Madera Court, and all of Santa Rufina Court. It is also anticipated that the designated project will be completed by March 2026, and will have an estimated useful life of approximately 15 years.
3. That the City Council authorizes the City Engineer to submit the project list to the California Transportation Commission for the 2025/26 Local Streets and Roads Funding Program using funds from the Road Maintenance and Rehabilitation Account.
PASSED AND ADOPTED this 21st day of May 2025, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
Resolution 2025-042
FY 2025/26 SB 1 Project List
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk
CITY OF SAN DIEGO
SAN DIEGO
OF
COUNTY
ENCINITAS
DEL MAR VICINITY MAP
HIGHLAND DR
RAMONA PLACE
LA SOBRINA CT
SAN RODOLFO DR
HIGHLAND DR LOMA CORTA DR
CERRO VERDE DR
EL PEDREGAL CT
SANTA RUFINA CT
SANTA MADERA CT
SIERRA AVE
HIGHLAND DR
* * * SANTA HELENA
SAN ANDRES DR
NOT TO SCALE
4/21/2025
LOMAS SANTA FE
CEDROS AVE
RIOS AVE
*
*
*
*
*
*
*
*VALLEY AVE
VALLEY AVE
OVERLAY
*
DIG-OUT LOCATIONS
DIG-OUTS IN OVERLAY AREAS NOT SHOWN. ADDITIONAL DIG-OUTS NOT SHOWN ARE ANTICIPATED. 2025/2026 STREET
MAINTENANCE & REPAIRS
*
*
*
***
**
*
*
*
*
*
*
*
___ \ \ PRIVAT ,
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CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.6.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 21, 2025
ORIGINATING DEPT: Finance – Rachel Jacobs, Finance Director SUBJECT: Quarterly Investment Report
BACKGROUND:
California Government Code Section 53600 et seq. requires timely reporting of local agency investment transactions and portfolio to the agency’s legislative body.
This item is before City Council to accept and file the Cash and Investment Report for the quarter ended March 31, 2025.
DISCUSSION:
The investment objectives for the City of Solana Beach are 1) to provide safety to ensure the preservation of capital in the overall portfolio, 2) to provide sufficient liquidity for cash needs and 3) to generate a market rate of return consistent with the Investment Policy.
The performance objective for the portfolio is to earn a total rate of return through a market cycle that is equal to, or above, the return on the benchmark yield. In order to achieve this objective, the portfolio invests in high-quality fixed income securities that comply with the Investment Policy and all applicable regulations governing the funds.
The attached Quarterly Cash and Investment Report ensures that the City complies with Section 53600 et seq. The City’s investment portfolio complies with the City’s Investment Policy that is approved annually by the City Council. The majority of City funds are invested in Chandler Asset Management (Chandler), Public Agency Retirement Services (PARS), and Local Agency Investment Fund (LAIF).
CEQA COMPLIANCE STATEMENT:
Provision of this quarterly financial report is not a “project” as defined by CEQA because it is not an activity that will cause a direct or indirect physical change in the environment.
May 21, 2025
Quarterly Investment Report
FISCAL IMPACT:
While no action is being taken by the Council that has a fiscal outcome, this quarterly investment report shows the current state of our cash and investment accounts and the actual investment revenue being received and posted to various funds. This revenue is included in the City’s budgets and is updated as needed at the mid-year and end-of-year budget updates.
WORK PLAN:
This item is in the drafted Fiscal Year 2025/26 Work Plan under General Governance and Fiscal Responsibility as it relates to our investment practices.
OPTIONS:
• Receive the report as complete.
• Do not receive the report as complete and provide direction to staff.
CITY STAFF RECOMMENDATION:
Staff recommends that the City Council accepts and files the attached Cash and Investment Report for the quarter ending March 31, 2025. _________________________
Alyssa Muto, City Manager
Attachments:
1. Cash and Investment Report – March 31, 2025
2. Chandler Asset Quarterly Investment Report – March 31, 2025
3. PARS Trust Monthly Statement – March 31, 2025
Quarter Fiscal Year
Cost Market Interest to Date
Percent of Value Value Earned Interest Earned
Custodian Maturity Portfolio (Rounded) (Rounded) (Rounded) (Rounded) General Checking Account US Bank On Demand (1) 8.76% 6,172,080 $ 6,172,080 $ N/A N/A Payroll Account US Bank On Demand (1) 0.70% 493,527 493,527 N/A N/A Worker's Comp - Checking US Bank On Demand (1) 0.04% 28,009 28,009 N/A N/ASuccessor Agency - Checking US Bank On Demand (1) 0.25% 173,875 173,875 N/A N/ALocal Agency Investment Fund State of CA On Demand (1) 30.54% 21,511,096 21,511,096 (2) 237,045 738,773 Chandler Asset Management (CMA) US Bank 1 to 3 years 46.83% 32,981,944 33,398,036 (5) 280,144 (6) 738,732 (6) Investment PortfolioPublic Agency Retirement Services (PARS) US Bank Varied 12.87% 9,064,081 8,980,631 (3) 54,436 (6) 951,522 (6) Total Cash and Investments 100.00% 70,424,611 $ 70,757,254 $ 571,625$ $ 2,429,028 (1) Funds may be withdrawn with (2) Source: Monthly Pooled Money Investment Account (3) Source: US Bank Asset Summary (5) Source: US Bank 24 hours notice Market Valuation as reported by LAIF (4) Source: Fiscal agent month-end statements (6) (if available)
Date _________________ _______________________________________ Approved by:Rachel JacobsFinance Director/Treasurer
I certify that this report accurately reflects all pooled investments and is in compliance with Government Code Section 53640-53646 as amended January 1, 1996, as well as the investment policy of the City of Solana Beach as approved annually by the City Council.
Furthermore, I certify that sufficient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditure requirements for the next six months.
City of Solana Beach
Investment
Type of
Cash and Investment Report
March 31, 2025
Includes realized investment gains/losses of current quarter 05/07/2025
INVESTMENT REPORT
City of Solana Beach | As of March 31, 2025
CHANDLER ASSET MANAGEMENT | chandlerasset.com
Chandler Team:
For questions about your account, please call (800) 317-4747, or contact [email protected]
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement. 1-,,a CHANDLER " '-- ASSET MANAGEMENT
TABLE OF CONTENTS
ECONOMIC UPDATE
ACCOUNT PROFILE
1 ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
ECONOMIC UPDATE
2 1-,,a CHANDLER " '-- ASSET MANAGEMENT
▪
▪
▪
Recent economic data suggest slower growth in 2025 and greater market uncertainty as the effects of fiscal policy unfold. Inflationary trends have subsided, but some components remain sticky, and core levels remain above the Fed’s target. The labor market reflects improved balance between supply and demand for workers. While job creation has been robust, continuing jobless claims remain elevated.
Given the economic outlook, we expect gradual normalization of monetary policy and a steepening yield curve.
As broadly anticipated, the Federal Open Market Committee (FOMC) left the Federal Funds Rate unchanged at the range of 4.25 - 4.50% at the March meeting. Fed Chair Powell emphasized increased uncertainty around the economic outlook and the need for “greater clarity” before making changes to interest rate policy. He also acknowledged possible transitory inflationary impacts from tariffs. The summary of economic projections (SEP) indicated lower GDP growth, higher inflation, and higher unemployment estimates than December projections, along with roughly two 25-basis point rate cuts this year. The FOMC also announced a slowdown in the pace of balance sheet reduction.
US Treasury yields declined, and the curve steepened in March. The 2-year Treasury yield declined 10 basis points to 3.89%, the 5-year Treasury fell 7 basis points to 3.95%, and the 10-year Treasury yield was unchanged 4.21%. The spread between the 2-year and 10-year Treasury yield points on the curve widened to +32 basis points at March month-end versus +22 basis points at February month-end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was -42 basis points. The spread between the 3-month and 10- year Treasury yield points on the curve was -9 basis points in March, unchanged from February.
ECONOMIC UPDATE
3 ,-,,a CHANDLER ~ ·-· ASSET MANAGEMENT
-400
-200
0 200
400
600
800
1,000 MOM Change In Thousands (000's)
Nonfarm Payroll (000's)
Non-farm Payroll (000's)
3-month average (000's)
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
Unemployment Rate
Underemployment Rate (U6)
Unemployment Rate (U3)
Rate (%)
The U.S. economy added 228,000 jobs in March, exceeding consensus expectations, and the last two months were revised down by 48,000. Gains were led by healthcare, retail, social assistance, and transportation. The three-month moving average and six-month moving average payrolls totaled 152,000 and 181,000 respectively. The unemployment rate rose to 4.2% in March, and the labor participation rate edged up to 62.5%, remaining below the pre-pandemic level of 63.3%. The U-6 underemployment rate, which includes those who are marginally attached to the labor force and employed part time for economic reasons edged down to 7.9% in March from
8.0% in February. Average hourly earnings ticked down to an increase of 3.8% year-over-year in March.
Source: US Department of Labor Source: US Department of Labor
EMPLOYMENT
4 --·~ --------------------
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I I _ ___I_I~
I I
I I I \
I \
I \
I=
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-t,.--~-------------------
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
7.0%
8.0%
9.0%
10.0%
Consumer Price Index (CPI)
CPI YOY % Change
Core CPI YOY % Change
YOY (%) Change
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
7.0%
8.0%
9.0%
10.0%
Personal Consumption Expenditures (PCE)
PCE Price Deflator YOY % Change
PCE Core Deflator YOY % Change
Fed Target
YOY (%) Change
In March, price increases measured by both the Consumer Price Index (CPI) and Core CPI, which excludes volatile food and energy components, decelerated from last month and came in lower than consensus expectations. The headline CPI dropped 0.1% month-overmonth and rose 2.4% year-over-year, while the Core CPI rose 0.1% month-over-month and 2.8% year-over-year. The Personal Consumption Expenditures (PCE) price index increased by 0.3% from the previous month and 2.5% year-over-year in February. The Core PCE deflator, which excludes food and energy and is the Fed’s preferred gauge, accelerated its increase to 0.4% month-over-month and 2.8% from 2.6% year-over-year. Inflation remains above the Fed’s 2% target.
Source: US Department of Labor Source: US Department of Commerce
INFLATION
5 ,-,,a CHANDLER ~ ·-· ASSET MANAGEMENT
-30.0%
-20.0%
-10.0%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
Retail Sales YOY % Change
YOY (%) Change
Advance Retail Sales increased 1.4% month-over-month in March following a 0.2% gain in February. Auto sales jumped, and spending ramped up broadly ahead of tariffs. Building materials, garden equipment, and restaurants also soared with the transition to spring weather. However, control group sales, which feeds into gross domestic product, increased a disappointing 0.4% in March. On a yearover-year basis, Retail Sales grew 4.6% in March versus 3.5% in February. The Conference Board’s Consumer Confidence Index tumbled
7.2 points in March to 92.9, a notable decrease from February. Consumers' assessment of the present situation fell, and expectations for income, business, and labor market conditions dropped, with pessimism about future employment prospects falling to a 12-year low.
While the consumer has been resilient, rising inflation expectations, concerns about trade policies and tariffs, and general economic and policy uncertainty could pose potential risks to future spending. 0 20
40 60
80 100
120
140
160
Index Level
Consumer Confidence
Recession
Source: US Department of Commerce Source: The Conference Board All time high is 144.70 (1/31/00); All time low is 25.30 (2/28/09)
CONSUMER
6 ,-,,a CHANDLER ~ ·-· ASSET MANAGEMENT
Components of GDP 3/24 6/24 9/24 12/24
1.3% 1.9% 2.5% 2.7%
0.6% 1.5% 0.2% -1.0%
-0.6% -0.9% -0.4% 0.3%
0.0% 0.3% 0.6% 0.3%
0.3% 0.3% 0.3% 0.3%
1.6% 3.0% 3.1% 2.4%
State and Local (Consumption and Gross
Investment)
Personal Consumption Expenditures
Gross Private Domestic Investment
Net Exports and Imports
Federal Government Expenditures
Total
-40.0%
-30.0%
-20.0%
-10.0%
0.0%
10.0%
20.0%
30.0%
40.0%
Gross Domestic Product (GDP)
GDP QOQ % Change
GDP YOY % Change
Source: US Department of Commerce Source: US Department of Commerce According to the third estimate, fourth quarter GDP increased at an annualized rate of 2.4 percent, revised up 0.1 percentage point from the second estimate. Growth continues to be powered by consumer spending and government spending, partly offset by a decrease in investment. Imports also decreased. Real GDP increased 2.8 percent in 2024. The consensus projection calls for 1.2% growth for the first quarter and 2.0% for the full year 2025.
GROSS DOMESTIC PRODUCT (GDP)
7 ,-,,a CHANDLER ~ ·-· ASSET MANAGEMENT
Source: Federal Reserve Source: Bloomberg
0 1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
Federal Reserve Balance Sheet Assets
Recession
In $ millions
As broadly anticipated, the Federal Open Market Committee (FOMC) left the Federal Funds Rate unchanged at the range of 4.25 - 4.50% at the March meeting. Fed Chair Powell emphasized increased uncertainty around the economic outlook and the need for “greater clarity” before making changes to interest rate policy. He also acknowledged possible transitory inflationary impacts from tariffs. The summary of economic projections (SEP) indicated lower GDP growth, higher inflation, and higher unemployment estimates than December projections, along with roughly two 25-basis point rate cuts this year. The FOMC also announced a slowdown in the pace of balance sheet reduction. The monthly redemption cap on Treasuries will be reduced from $25 billion to $5 billion, while the cap on agencies and mortgage-backed securities will be maintained at $35 billion. Since the Fed began its Quantitative Tightening campaign in June 2022, securities holdings have declined by approximately $2.2 trillion to approximately $6.8 trillion.
FEDERAL RESERVE
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
Effective Federal Funds Rate
Recession
Yield (%)
8 ■
,-,,a CHANDLER ~ ·-· ASSET MANAGEMENT
■
Source: Bloomberg Source: Bloomberg
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
US Treasury Note Yields
2-Year
5-Year
10-Year
Yield (%)
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
US Treasury Yield Curve
Mar-25
Dec-24
Mar-24
Yield (%)
At the end of March, the 2-year Treasury yield was 74 basis points lower, and the 10-Year Treasury yield was 6 basis points higher, yearover-year. The spread between the 2-year and 10-year Treasury yield points on the curve widened to +32 basis points at March monthend versus +22 basis points at February month-end. The recent yield curve inversion which began in July 2022 was historically long. The average historical spread (since 2005) is about +99 basis points. The spread between the 3-month and 10-year Treasury yield points on the curve was -9 basis points in March, unchanged from February.
BOND YIELDS
9 . . I •••
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... ··.
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---··~.---------------------
. .
.... -----------------------· -=-......... •••••••••••••••••••••
ACCOUNT PROFILE
10 1-,,a CHANDLER " '-- ASSET MANAGEMENT
OBJECTIVES
Investment Objectives
The investment objectives for the City of Solana Beach, in order of priority, are to provide safety to ensure the preservation of capital in the overall portfolio, provide sufficient liquidity for cash needs, and a market rate of return consistent with the investment program.
Chandler Asset Management PerformanceObjective
The performance objective for the portfolio is to earn a total rate of return through a market cycle that is equal to or above the return on the benchmark index.
Strategy
In order to achieve this objective, the portfolio invests in high-quality fixed income securities that comply with the investment policy and all regulations governing the funds. 11 ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
STATEMENT OF COMPLIANCE
City of Solana Beach | Account #10471 | As of March 31, 2025 Rules Name Limit Actual Compliance
Status Notes
AGENCY MORTGAGE SECURITIES (CMOS)
Max % (MV) 20.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
ASSET-BACKED SECURITIES (ABS)
Max % (MV) 20.0 9.9 Compliant
Max % Issuer (MV) 5.0 1.3 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
BANKERS' ACCEPTANCES
Max % (MV) 40.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 180 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant
CERTIFICATE OF DEPOSIT PLACEMENT SERVICE
(CDARS)
Max % (MV) 30.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
COLLATERALIZED TIME DEPOSITS (NONNEGOTIABLE CD/TD)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
COMMERCIAL PAPER
Max % (MV) 25.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 270 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant
CORPORATE MEDIUM TERM NOTES
Max % (MV) 30.0 25.6 Compliant
Max % Issuer (MV) 5.0 1.4 Compliant
12 ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
STATEMENT OF COMPLIANCE
City of Solana Beach | Account #10471 | As of March 31, 2025 Rules Name Limit Actual Compliance
Status Notes
Max Maturity (Years) 5 4 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant
FDIC INSURED TIME DEPOSITS (NON-NEGOTIABLE
CD/TD)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
FEDERAL AGENCIES
Max % (MV) 100.0 25.1 Compliant
Max % Issuer (MV; Agencies & Agency CMOs) 30.0 12.6 Compliant Max Callables (MV) 20.0 0.0 Compliant
Max Maturity (Years) 5 4 Compliant
LOCAL AGENCY INVESTMENT FUND (LAIF)
Max Concentration (MV) 75.0 0.0 Compliant
MONEY MARKET MUTUAL FUNDS
Max % (MV) 20.0 0.5 Compliant
Max % Issuer (MV) 20.0 0.5 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant
MORTGAGE-BACKED SECURITIES (NON-AGENCY)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
MUNICIPAL SECURITIES (CA, LOCAL AGENCY)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant
MUNICIPAL SECURITIES (OTHER STATES)
Max % (MV) 30.0 0.0 Compliant
13 ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
STATEMENT OF COMPLIANCE
City of Solana Beach | Account #10471 | As of March 31, 2025 Rules Name Limit Actual Compliance
Status Notes
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant
MUTUAL FUNDS
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 10.0 0.0 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant
NEGOTIABLE CERTIFICATES OF DEPOSIT (NCD)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1 if > FDIC Limit) 0.0 0.0 Compliant
REPURCHASE AGREEMENTS
Max Maturity (Years) 1.0 0.0 Compliant
SRI PROHIBITED INVESTMENTS
Prohibited Investment - Fossil Fuels 0.0 0.0 Compliant
SUPRANATIONAL OBLIGATIONS
Max % (MV) 30.0 3.9 Compliant
Max % Issuer (MV) 10.0 3.0 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
U.S. TREASURIES
Max % (MV) 100.0 35.0 Compliant
Max Maturity (Years) 5 5 Compliant
14 ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
PORTFOLIO CHARACTERISTICS
City of Solana Beach | Account #10471 | As of March 31, 2025 Benchmark* 3/31/2025
Portfolio
12/31/2024
Portfolio
Average Maturity (yrs) 1.84 2.18 2.17
Average Modified Duration 1.75 1.81 1.85
Average Purchase Yield 4.13% 3.90%
Average Market Yield 3.94% 4.17% 4.41%
Average Quality** AA+ AA+ AA+
Total Market Value 33,667,731 33,113,741
*Benchmark: ICE BofA 1-3 Year US Treasury & Agency Index **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 15 ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
SECTOR DISTRIBUTION
City of Solana Beach | Account #10471 | As of March 31, 2025 Sector as a Percentage of Market Value
Sector 03/31/2025 12/31/2024
US Treasury 34.98% 37.59%
Corporate 25.61% 23.68%
Agency 25.08% 25.88%
ABS 9.92% 8.74%
Supras 3.92% 3.31%
Money Mkt Fd 0.49% 0.81%
16 50%
25%
0% US Treasury Corporate Agency
■ 03/31/2025
ABS Supras
■ 12/31/2024
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
Money Mkt Fd
DURATION ALLOCATION
City of Solana Beach | Account #10471 | As of March 31, 2025 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5-7 7+
03/31/2025 10.2% 8.6% 9.7% 27.7% 27.2% 12.4% 4.2% 0.0% 0.0% 17 ,, • • CHANDLER ~ , • • ASSET MANAGEMENT
30%
25%
20%
15%
10%
5%
-
0% 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5
ABS Agency cash ■ Corporate ■ Money Mkt Fd supras us Treasury
ISSUERS
City of Solana Beach | Account #10471 | As of March 31, 2025 Issuer Investment Type % Portfolio
Government of The United States US Treasury 34.98%
Farm Credit System Agency 12.58%
Federal Home Loan Banks Agency 11.02%
International Bank for Recon and Dev Supras 2.97%
FNMA Agency 1.47%
Bank of America Corporation Corporate 1.37%
PepsiCo, Inc. Corporate 1.36%
American Express Credit Master Trust ABS 1.28%
PACCAR Inc Corporate 1.26%
JPMorgan Chase & Co. Corporate 1.25%
The Progressive Corporation Corporate 1.24%
The PNC Financial Services Group, In Corporate 1.22%
Caterpillar Inc. Corporate 1.22%
The Home Depot, Inc. Corporate 1.21%
Cisco Systems, Inc. Corporate 1.21%
Mastercard Incorporated Corporate 1.20%
Northern Trust Corporation Corporate 1.19%
Chubb Limited Corporate 1.18%
Amazon.com, Inc. Corporate 1.17%
BMW Vehicle Owner Trust ABS 1.15%
Walmart Inc. Corporate 1.14%
Chase Issuance Trust ABS 1.05%
Wells Fargo & Company Corporate 1.05%
UnitedHealth Group Incorporated Corporate 1.01%
International Finance Corporation Supras 0.95%
Royal Bank of Canada Corporate 0.91%
Honeywell International Inc. Corporate 0.89%
GM Financial Securitized Term ABS 0.84%
Honda Auto Receivables Owner Trust ABS 0.81%
John Deere Owner Trust ABS 0.76%
18 ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
ISSUERS
City of Solana Beach | Account #10471 | As of March 31, 2025 Issuer Investment Type % Portfolio
Deere & Company Corporate 0.75%
BMW Vehicle Lease Trust ABS 0.75%
Verizon Master Trust, Series 2025-3 ABS 0.75%
Morgan Stanley Corporate 0.75%
Apple Inc. Corporate 0.75%
BlackRock, Inc. Corporate 0.71%
Mercedes-Benz Auto Lease Trust ABS 0.65%
Eli Lilly and Company Corporate 0.63%
Ford Credit Auto Owner Trust ABS 0.59%
Hyundai Auto Receivables Trust ABS 0.53%
First American Govt Oblig fund Money Mkt Fd 0.49%
The Toronto-Dominion Bank Corporate 0.49%
Bank of America Credit Card Trust ABS 0.49%
Toyota Motor Corporation Corporate 0.45%
GM Financial Automobile Leasing Trus ABS 0.27%
Toyota Auto Receivables Owner Trust ABS 0.01%
Cash Cash 0.00%
TOTAL 100.00%
19 ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
QUALITY DISTRIBUTION
Rating 03/31/2025 12/31/2024
AAA 12.2% 10.0%
AA 63.4% 68.5%
A 19.6% 18.7%
BBB 1.1% --
NA 3.6% 2.8%
Rating 03/31/2025 12/31/2024
AAA 69.9% 73.2%
AA 4.4% 4.9%
A 22.1% 18.1%
NA 3.5% 3.8%
Rating 03/31/2025 12/31/2024
AAA 8.5% 7.4%
AA 64.8% 69.0%
A 12.2% 11.9%
NA 14.4% 11.7%
City of Solana Beach | Account #10471 | As of March 31, 2025 S&P Rating Moody’s Rating Fitch Rating
20 75% 100%
75%
50%
25%
0% AAA AA A BBB NA
■ 03/31/2025 ■ 12/31/2024 ■ 03/31/2025
75%
50%
25%
A NA 0%
■ 12/31/2024
AAA
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
AA A NA
■ 03/31/2025 ■ 12/31/2024
3 Months 12 Months 2 Years 3 Years 5 Years 10 Years Since Inception
TOTAL RATE OF RETURN
City of Solana Beach 1.70% 5.60% 4.73% 3.29% 1.63% 1.88% Benchmark 1.59% 5.43% 4.19% 2.84% 1.17% 1.57%
*Periods over 1 year are annualized.
Benchmark: ICE BofA 1-3 Year US Treasury & Agency Index Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending market value; it includes interest earnings, realized and unrealized gains and losses in the portfolio.
INVESTMENT PERFORMANCE
City of Solana Beach | Account #10471 | As of March 31, 2025 Total Rate of Return : Inception | 04/01/2016
21 6%
4%
2%
0% 3 Months 12 Months 2 Years
■ Total Return
3 Years 5 Years
■ Benchmark
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
10 Years Since Inception•
INVESTMENT COMPARISON
City of Solana Beach | As of March 31, 2025
LAIF EARNINGS ESTIMATE* GROSS INCOME EARNED
CHANDLER-MANAGED PORTFOLIO
INCOME EARNED
CHANDLER-MANAGED PORTFOLIO**
Apr 2016 - Dec 2016 $113,770 $185,849 $169,455
2017 $327,563 $439,162 $410,891
2018 $628,152 $553,633 $524,542
2019 $716,012 $600,606 $573,809
2020 $339,385 $513,751 $488,476
2021 $78,472 $361,519 $336,824
2022 $323,555 $327,223 $301,127
2023 $1,009,794 $516,542 $489,439
2024 $1,443,258 $944,782 $916,603
Jan 2025 $124,605 $95,070 $92,676
Feb 2025 $112,208 $95,643 $93,237
Mar 2025 $124,644 $98,020 $95,602
Total: $5,341,418 $4,731,800 $4,492,681
*LAIF earnings estimate calculated using daily yield
**Income earned net of Chandler fees
22 ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
IMPORTANT DISCLOSURES
2025 Chandler Asset Management, Inc, An Independent Registered Investment Adviser.
Information contained herein is confidential. Prices are provided by ICE Data Services Inc (“IDS”), an independent pricing source. In the event IDS does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.
Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio.
Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index.
Source ICE Data Indices, LLC (“ICE”), used with permission. ICE permits use of the ICE indices and related data on an “asis” basis; ICE, its affiliates and their respective third party suppliers disclaim any and all warranties and representations, express and/or implied, including any warranties of merchantability or fitness for a particular purpose or use, including the indices, index data and any data included in, related to, or derived therefrom. Neither ICE data, its affiliates or their respective third party providers guarantee the quality, adequacy, accuracy, timeliness or completeness of the indices or the index data or any component thereof, and the indices and index data and all components thereof are provided on an “as is” basis and licensee’s use it at licensee’s own risk. ICE data, its affiliates and their respective third party do not sponsor, endorse, or recommend chandler asset management, or any of its products or services.
This report is provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment.
Fixed income investments are subject to interest, credit and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates.
Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy.
Security level ratings for U.S. Agency issued mortgage-backed securities (“MBS”) reflect the issuer rating because the securities themselves are not rated. The issuing U.S. Agency guarantees the full and timely payment of both principal and interest and carries a AA+/Aaa/AAA by S&P, Moody’s and Fitch respectively. 23 ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
BENCHMARK DISCLOSURES
Benchmark Disclosure
ICE BofA 1-3 Yr US Treasury & Agency Index
The ICE BofA 1-3 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than three years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies. 24 ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
Plan Summary
Beginning Plan Value as of
03/01/2025 $9,191,019.79
Change in Plan Value $(210,388.89)
Ending Plan Value as of 03/31/2025 $8,980,630.90
Activity Summary by Source
Balance on Balance on
Source 03/01/2025 Contributions Earnings Expenses Distributions Transfers 03/31/2025 OPEB $2,039,894.64 $0.00 $(45,763.95) $(930.67) $0.00 $0.00 $1,993,200.02 PENSION $7,151,125.15 $0.00 $(160,431.68) $(3,262.59) $0.00 $0.00 $6,987,430.88 Totals $9,191,019.79 $0.00 $(206,195.63) $(4,193.26) $0.00 $0.00 $8,980,630.90 Transactions for the Period
Source Date Description Amount
OPEB 03/31/2025 ACCOUNT GAINS/(LOSSES) $(45,763.95)
OPEB 03/31/2025 ASSET MGMT FEES $(505.69)
OPEB 03/31/2025 TRUST ADMINISTRATOR FEES $(424.98)
PENSION 03/31/2025 ACCOUNT GAINS/(LOSSES) $(160,431.68) PENSION 03/31/2025 ASSET MGMT FEES $(1,772.77)
PENSION 03/31/2025 TRUST ADMINISTRATOR FEES $(1,489.82) Investment Selection
Source Selected Investment
OPEB Moderate - Strategic Blend
PENSION Moderate - Strategic Blend
Investment Objective
Selected Investment Description
Moderate - Strategic
Blend
The dual goals of the Moderate Strategic Blend Strategy are growth of principal and income. It is expected that dividend and interest income will comprise a significant portion of total return, although growth through capital appreciation is equally impor
Kristine Pratt CITY OF SOLANA BEACH
City of Solana Beach PARS PAPEBT
Monthly Account Report for the Period
03/01/2025 to 03/31/2025
4350 Von Karman Ave., Ste. 100, Newport Beach, CA 92660-2043 phone 800.540.6369 fax 949.250.1250 www.pars.org PUBLIC AGENCY Page 1 of 2
RETIREMENT SERVICES
Investment Performance
Annualized Return Inception
Source 1-Month 3-Month 1-Year 3-Years 5-Years 10-Years Date OPEB -2.24% 0.23% 5.49% 3.84% 8.24% - 03/01/2016
PENSION -2.24% 0.23% 5.49% 3.84% 8.24% - 03/01/2016
Information as provided by US Bank, Trustee for PARS. Investments are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal. Past performance does not guarantee future results. Account balances are inclusive of Trust Administration, Trustee and Investment Management fees if applicable. Performance returns may not reflect the deduction of applicable fees, which could reduce returns. Annualized Return is the return on an investment over a period other than one year multiplied or divided to give a comparable one-year return. Information is deemed reliable but may be subject to change. The plan's Rate of Return may differ from the rate of return in the above linked document. Reasons for the difference may include the timing of transactions into and out of the plan, the duration of time the plan's funds reside in the sweep account and differences in the methodology used to calculate performance.
Kristine Pratt CITY OF SOLANA BEACH
City of Solana Beach PARS PAPEBT
Monthly Account Report for the Period
03/01/2025 to 03/31/2025
4350 Von Karman Ave., Ste. 100, Newport Beach, CA 92660-2043 phone 800.540.6369 fax 949.250.1250 www.pars.org PUBLIC AGENCY Page 2 of 2
RETIREMENT SERVICES
4926-0457-1971 v1
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.7.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto City Manager
MEETING DATE: May 21, 2025
ORIGINATING DEPT: Community Development Department – Joseph Lim, Community Development Director
SUBJECT: Consideration of Resolution 2025-044 to Enter into Professional Service Agreements with Ascent, Harris &
Associates, Inc., Helix Environmental Planning, Inc., and Michael Baker International, Inc. for Third Party
Environmental Planning Services
BACKGROUND:
The Community Development Department utilizes third party services to prepare and evaluate environmental planning documents for development projects in the City. These third-party services are paid for by project applicants through developer deposit accounts.
This item is before Council to consider authorizing a 3rd Party agreement with Ascent, Harris & Associates, Inc., Helix Environmental Planning, Inc., and Michael Baker International, Inc. for professional as-needed environmental planning services.
DISCUSSION:
In February 2025, the City issued a Request for Proposals (RFP) seeking qualified consulting firms to provide environmental planning services on an on-call basis. The environmental planning consultants would be responsible for the preparation of Environmental Impact Reports (EIR), Negative Declarations (ND), Mitigated Negative Declarations, and other technical studies necessary for California Environmental Quality Act (CEQA) documentation for proposed projects. In addition, they would also peer review biological reports for private development projects that are within or near Environmentally Sensitive Habitat Areas (ESHAs). The environmental planning consultants would work collaboratively with and manage the work of other members of the environmental analysis team. The City received seven (7) proposals from experienced May 21, 2025
As-Needed Environmental Planning Services
professional environmental planning firms. Staff reviewed the proposals and, after thorough consideration, it was determined that the following four (4) environmental planning firms were the most responsive to the RFP and able to address the needs of the City:
• Ascent
• Harris & Associates, Inc.
• Helix Environmental Planning, Inc.
• Michael Baker International, Inc.
Staff has prepared a resolution (Attachment 1) requesting City Council to authorize the City Manager to enter into 3rd Party agreements with Ascent, Harris & Associates, Inc., Helix Environmental Planning, Inc., and Michael Baker International, Inc. for professional environmental planning services.
CEQA COMPLIANCE STATEMENT:
This is not a project under the California Environmental Quality Act (CEQA).
FISCAL IMPACT:
Third party environmental planning services for development projects are cost neutral in that project applicants pay for these services at cost plus a 15% administrative fee for Staff oversight and management of the project.
WORK PLAN: N/A
OPTIONS:
∙ Authorize Staff recommendation.
∙ Do not authorize Staff recommendation.
∙ Provide alternative direction to Staff.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 2025-044 (Attachment 1) authorizing the City Manager to execute Professional Services Agreements with Ascent, Harris & Associates, Inc., Helix Environmental Planning, Inc., and Michael Baker International, Inc. _________________________
Alyssa Muto, City Manager
May 21, 2025
As-Needed Environmental Planning Services
Attachments:
1. Resolution 2025-044
RESOLUTION 2025-044
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, APPROVING
PROFESSIONAL SERVICES AGREEMENTS WITH
ASCENT, HARRIS & ASSOCIATES, INC., HELIX
ENVIRONMENTAL PLANNING, INC., AND MICHAEL
BAKER INTERNATIONAL, INC. FOR PROFESSIONAL
ENVIRONMENTAL PLANNING SERVICES
WHEREAS, the Community Development Department is in need of professional 3rd party, as-needed, environmental planning services on new development projects; and WHEREAS, in February 2025, the City issued a Requests for Proposals to provide 3rd party, as-needed, professional environmental planning services; and WHEREAS, the City received seven responses to the City’s RFP for 3rd Party Professional Environmental Planning Services; and
WHEREAS, after due review and consideration, it was determined that Ascent, Harris & Associates, Inc., Helix Environmental Planning, Inc., and Michael Baker International, Inc. were the most qualified and responsive to provide professional environmental planning services; and
WHEREAS, the City wishes to enter contracts with these four highly qualified environmental planning firms for as-needed environmental planning services.
NOW, THEREFORE, the City Council of the City of Solana Beach does resolve as follows:
1. That the foregoing recitations are true and correct.
2. That the City Council authorizes the City Manager to execute a professional service agreement with Ascent, Harris & Associates, Inc., Helix Environmental Planning, Inc., and Michael Baker International, Inc. for an open-ended dollar amount for third-party pass-through payments for environmental planning services for a three-year agreement.
3. That the City Council authorizes the City Manager to extend all of the agreements for two additional one-year terms, at the City’s option.
PASSED AND ADOPTED this 21st day of May, 2025, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
Resolution 2025-044
As-Needed Environmental Planning Services
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
________________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.8.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 21, 2025
ORIGINATING DEPT: Public Works/Engineering Department – Luis Carrillo, Deputy Director of Public Works
SUBJECT: Consideration of Resolution 2025-058 Amending the Professional Services Agreement with iDrains, LLC, DBA
Affordable Pipeline Services, for Sewer and Storm Drain Maintenance Services
BACKGROUND:
The City currently has a Professional Services Agreement (PSA) (Attachment 2) with iDrains, LLC, DBA Affordable Pipeline Services (Affordable), for routine sewer cleaning and as-needed storm drain maintenance. The scope of work includes the annual scheduled cleaning of approximately 255,000 feet of sewer line within the City.
Preventative maintenance is also performed under this agreement for the two low-flow diverters at Fletcher Cove Park and Seascape Sur Beach Access, the siphon structure in San Elijo Lagoon, sewer laterals at various City facilities, and more than 35 storm drain catch basins Citywide. In addition to routine cleaning and preventative maintenance, the service agreement also includes video inspections and an "on-call" component to support investigations, emergency responses, and spill cleanups as directed by City Staff.
This item is before the City Council for consideration of Resolution 2025-058 (Attachment 1) to authorize the City Manager to execute Amendment No. 3 (Attachment 3) to the PSA with Affordable, the City’s current service provider, for the maintenance of the newly constructed Full Capture Systems (FCS), in the amount of $10,120 per fiscal year.
May 21, 2025
PSA Amendment with iDrains, LLC DBA Affordable Pipeline Services
DISCUSSION:
The City is required to comply with the Trash Amendments as outlined in the San Diego Regional Water Quality Control Board’s Order No. R9-2017-0077. This Order mandates municipalities to control trash in discharges from their Municipal Separate Storm Sewer Systems (MS4). The City elected to comply with the requirements of Track 1, which calls for the installation of certified full capture systems or devices to prevent trash from entering the storm drain system.
As part of the City’s Implementation Plan, submitted by the required deadline of December 3, 2018, the City provided a jurisdictional map identifying all priority land uses and MS4 infrastructure, along with proposed locations for FCS installations. The City also submitted a schedule outlining compliance efforts through the phased installation of these devices, with the goal of having a total of 30 Full Capture Systems constructed and fully implemented by December 2, 2030.
To support ongoing compliance with the Trash Amendments, the City recently completed construction of an additional 23 Full Capture Systems, bringing the total number of constructed systems to 28 These systems now require routine, quarterly maintenance to ensure they remain effective in capturing trash and preventing it from entering the stormwater system.
Affordable has been providing Citywide sewer and storm drain maintenance services since 2009, and City Staff remain satisfied with the quality and reliability of their work.
With extensive knowledge of the City’s infrastructure, Affordable is well-positioned to take on the additional cleaning and maintenance of the Full Capture Systems with minimal disruption. A summary of the required services is provided below:
Scope of Work: Clean Full Capture Systems (28)
• Vacuum material from each catch basin;
• Pressure wash walls, floors, and screens;
• All materials captured (debris & water) during the cleaning process will be collected in a combination Jet/Vacuum truck and dumped at the San Elijo Joint Powers Authority facility for proper disposal; and,
• Implementation of standard traffic/pedestrian control to secure general work area.
It is recommended that this quarterly maintenance work be incorporated into the City’s current PSA with Affordable since they currently perform scheduled and as-needed cleaning services on the City’s sewer and storm drain infrastructure. Adding the maintenance of these newly constructed Full Capture Systems will ensure a consistent, streamlined approach to stormwater system upkeep and regulatory compliance.
City Staff recommends adding $10,120 annually to Affordable’ s PSA for this quarterly maintenance in Fiscal Year (FY) 2025/2026 and subsequent years.
May 21, 2025
PSA Amendment with iDrains, LLC DBA Affordable Pipeline Services
The FY 2025/2026 not-to-exceed contract amount is $379,910, this increase will raise the not-to-exceed amount to $390,030 for FY 2025-26 and subsequent years.
CEQA COMPLIANCE STATEMENT:
Exempt pursuant to Section 15301(b) of the State CEQA Guidelines.
FISCAL IMPACT:
The agreement, including the expanded scope of work, is funded from two budget units, with the bulk of the cost each year for sewer line cleaning coming from the Sanitation Professional Services Account 5097700-65300. Storm drain cleaning and related storm drain facility maintenance is funded from the Environmental Professional Services Account 1006520-65300.
This amendment increases Affordable’ s PSA for FY 2025/2026 and subsequent years by $10,120, bringing the not-to-exceed amount to $390,030 over 2 years.
Although the Fiscal Year 2025/26 and 2026/27 proposed 2-year budget has not yet been formally adopted, Staff has requested that the additional funding be incorporated into the proposed budget for consideration.
WORK PLAN:
Although not specifically mentioned in the Work Plan, maintenance of the City’s sanitary sewer system and storm drains is consistent with the Environmental Sustainability section of the proposed 2025/26 Work Plan.
OPTIONS:
• Adopt Staff recommendations.
• Reject Staff recommendation and provide direction.
CITY STAFF RECOMMENDATION:
Staff recommends that the City Council adopt Resolution 2025-058:
1. Authorizing the City Manager to execute Amendment No. 3 to the Professional Services Agreement with iDrains, LLC, DBA Affordable Pipeline Services, to include quarterly maintenance of an additional 23 Full Capture Systems, increasing the agreement by $10,120 annually, to a not-to-exceed amount of $390,030 for FY 2025/2026 and subsequent years.
May 21, 2025
PSA Amendment with iDrains, LLC DBA Affordable Pipeline Services
__________________________
Alyssa Muto, City Manager
Attachments:
1. Resolution 2025-058
2. Professional Services Agreement with Affordable
3. Amendment No. 3
ATTACHMENT 1
RESOLUTION 2025-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, APPROVING AN
AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH iDRAINS, LLC, DBA AFFORDABLE
PIPELINE SERVICES, FOR SEWER AND STORM DRAIN
MAINTENANCE SERVICES
WHEREAS, the City currently has a Professional Services Agreement with iDrains, LLC, DBA Affordable Pipeline Services (Affordable), for routine sewer cleaning and asneeded storm drain maintenance. The scope of work includes the annual scheduled cleaning of approximately 255,000 feet of sewer line. Preventative maintenance is also performed under this agreement for the two low-flow diverters at Fletcher Cove Park and Seascape Sur Beach Access, the siphon structure in San Elijo Lagoon, sewer laterals at various City facilities, and more than 35 storm drain catch basins Citywide; and WHEREAS, Affordable has been providing Citywide sewer and storm drain maintenance services since 2009, and City Staff remain satisfied with the quality and reliability of their work; and
WHEREAS, the City is required to comply with the Trash Amendments as outlined in the San Diego Regional Water Quality Control Board’s Order No. R9-2017-0077. This Order mandates municipalities to control trash in discharges from their Municipal Separate Storm Sewer Systems. The City elected to comply with the requirements of Track 1, which calls for the installation of certified full capture systems or devices to prevent trash from entering the storm drain system; and WHEREAS, as part of the City’s Implementation Plan, submitted by the required deadline of December 3, 2018, the City provided a jurisdictional map identifying all priority land uses and MS4 infrastructure, along with proposed locations for Full Capture Systems installations. The City also submitted a schedule outlining compliance efforts through the phased installation of these devices, with the goal of full implementation by December 2, 2030; and
WHEREAS, to support ongoing compliance with the Trash Amendments, the City has completed construction of an additional 23 Full Capture Systems. These systems now require routine, quarterly maintenance to ensure they remain effective in capturing trash and preventing it from entering the stormwater system; and WHEREAS, City Staff recommends adding $10,120 annually to Affordable’ s PSA for this quarterly maintenance in Fiscal Year (FY) 2025/2026 and subsequent years. The FY 2025/2026 not-to-exceed contract amount is $379,910, this increase will raise the notto-exceed amount to $390,030 for FY 2025-26 and subsequent years, through 2027 and NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
Resolution 2025-058
Amendment to the PSA with iDrains, LLC DBA Affordable Pipeline Services
1. That the foregoing recitations are true and correct.
2. That the City Council authorizes the City Manager to execute Amendment No. 3 to the Professional Services Agreement with iDrains, LLC, DBA Affordable Pipeline Services, to include quarterly maintenance of 23 full capture systems, increasing the agreement by $10,120 annually, to a not-to-exceed amount of $390,030 for FY 2025/2026 and subsequent years, through 2027.
PASSED AND ADOPTED this 21st day of May 2025, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
____________________________________________________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk City of Solana Beach
PROFESSIONAL SERVICES AGREEMENT
FOR SEWER AND STORM DRAIN MAINTENANCE SERVICES AND VIDEO
INSPECTIONS
This Professional Services Agreement ("AGREEMENT") is made and entered into this 1st day of July, 2022 by and between the CITY OF SOLANA BEACH, a municipal corporation ("CITY"), and, iDrains, LLC dba Affordable Drain and Pipeline Services ("CONTRACTOR") (collectively "PARTIES").
WHEREAS, the CITY desires to employ a CONTRACTOR to furnish sewer and storm drain services and video inspections ("PROFESSIONAL SERVICES") for City Sewer and Storm Drain Systems ("PROJECT"); and
WHEREAS, the CITY has determined that CONTRACTOR is qualified by experience and ability to perform the services desired by CITY, and CONTRACTOR is willing to perform such services; and WHEREAS, CONTRACTOR will conduct all the work as described and detailed in this AGREEMENT to be provided to the CITY.
NOW, THEREFORE, the PARTIES hereto mutually covenant and agree with each other as follows:
1. PROFESSIONAL SERVICES.
1.1. Scope of Services. The CONTRACTOR shall perform the PROFESSIONAL SERVICES as set forth in the written Scope of Services, attached as Exhibit "A" Scope of Services and Fee, at the direction of the CITY. CITY shall provide CONTRACTOR access to appropriate staff and resources for the coordination and completion of the projects under this AGREEMENT. For all work to be performed on site in the City, the CITY and CONTRACTOR agree that the Scope of Services begins when the CONTRACTOR arrives on site and terminates when the CONTRACTOR leaves the site. Travel time to and from project site shall not be considered time on the job or compensated by the CITY.
1.2. Project Coordinator. The Public Works Manager is hereby designated as the Project Coordinator for CITY and will monitor the progress and execution of this AGREEMENT.
CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this AGREEMENT for CONTRACTOR. Corey Charfauros is hereby designated as the Project Director for CONTRACTOR.
1.3. City Modification of Scope of Services. CITY may order changes to the Scope of Services within the general scope of this AGREEMENT consisting of additions, deletions, or other revisions. If such changes cause a change in the CONTRACTOR's cost of, or time required for, completion of the Scope of Services, an equitable adjustment to CONTRACTOR's compensation and/or contract time shall be made, subject to the CITY'S approval. All such changes shall be authorized in writing, executed by CONTRACTOR and CITY.
2. DURATION OF AGREEMENT.
2.1. Term. The term of this AGREEMENT shall be for a period ofone (1) years beginning from the date of execution of the AGREEMENT. Time is of the essence in the performance of work under this AGREEMENT, unless otherwise specified.
Agreement modified 6/13/2022 Page 1 of 24 City Attorney approved template June 2020
2.2. Extensions. r;gj If marked, the CITY shall have the option to extend the AGREEMENT for four (4) additional one (1) year periods or parts thereof for an amount not to exceed Three hundred seventy-nine thousand nine hundred ten dollars ($379,910) per AGREEMENT year. Extensions shall be in the sole discretion of the City Manager and shall be based upon CONTRACTOR's satisfactory past performance, CITY needs, and appropriation of funds by the City Council. The CITY shall give written notice to CONTRACTOR prior to exercising the option.
2.3. Delay. Any delay occasioned by causes beyond the control of CONTRACTOR may merit an extension of time for the completion of the Scope of Services. When such delay occurs, CONTRACTOR shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the PROFESSIONAL SERVICES when justified by the circumstances.
2.4. City's Right to Terminate for Default. Should CONTRACTOR be in default of any covenant or condition hereof, CITY may immediately terminate this AGREEMENT for cause if CONTRACTOR fails to cure the default within ten (10) calendar days of receiving written notice of the default.
2.5. City's Right to Terminate without Cause. Without limiting its rights in the event of CONTRACTOR's default, CITY may terminate this AGREEMENT, without cause, by giving written notice to CONTRACTOR. Such termination shall be effective upon receipt of the written notice. CONTRACTOR shall be compensated for all effort and material expended on behalf of CITY under the terms of this AGREEMENT, up to the effective date of termination. All personal property remaining in CITY facilities or on CITY property thirty (30) days after the expiration or termination of this AGREEMENT shall be, at CITY's election, considered the property of CITY.
3. COMPENSATION.
3.1. Total Amount. The total cost for all work described in the Scope of Services and Fee (Exhibit "A") shall not exceed Three hundred seventy-nine thousand nine hundred ten dollars ($379,910) without prior written authorization from CITY. CONTRACTOR shall bill the CITY for work provided and shall present a written request for such payment monthly.
3.2. Additional Services. CITY may, as the need arises or in the event of an emergency, request additional services of CONTRACTOR. Should such additional services be required, CITY and CONTRACTOR shall agree to the cost prior to commencement of these services.
3.3. Not a pledge of general funds. The city does not pledge any general funds for the payment of the services rendered. The City shall establish a separate fund to pay the fees and costs incurred that are reflected in the monthly general account invoice. The separate fund shall be funded by monies collected from the City's permit applicants or other persons requiring the City's services pursuant to the adopted USER FEE schedule which CONTRACTOR will provide according to the terms of this AGREEMENT.
3.4. Costs. Any costs billed to the CITY shall be approved in writing in advance and in accordance with any terms negotiated and incorporated herein as part of Exhibit "A" Scope of Services and Fee.
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4. INDEPENDENT CONTRACTOR.
4.1. CONTRACTOR is, for all purposes arising out of this AGREEMENT, an independent contractor.
The CONTRACTOR has and shall retain the right to exercise full control and supervision of all persons assisting the CONTRACTOR in the performance of said services hereunder, the CITY only being concerned with the finished results of the work being performed. Neither CONTRACTOR nor CONTRACTOR's employees shall in any event be entitled to any benefits to which CITY employees are entitled, including, but not limited to, overtime, retirement benefits, workers' compensation benefits, injury leave or other leave benefits. CONTRACTOR is solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.
4.2 PERS Eligibility Indemnification. In the event that CONTRACTOR's employee providing services under this AGREEMENT claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemnify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONTRACTOR's employees providing service under this AGREEMENT shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.
4.3 Indemnification for Employee Payments. CONTRACTOR agrees to defend and indemnify the CITY for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the PERS, social security, salary or wages, overtime payment, or workers' compensation payment which the CITY may be required to make for work done under this AGREEMENT.
4.4 The provisions of this section 4 are continuing obligations that shall survive expiration or termination of this AGREEMENT.
5. ST AND ARD OF PERFORMANCE.
While performing the PROFESSIONAL SERVICES, CONTRACTOR shall exercise the reasonable professional care and skill customarily exercised by reputable members of CONTRACTOR's profession practicing in the metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise.
6. WARRANTY OF CONTRACTOR'S LICENSE.
CONTRACTOR warrants that CONTRACTOR is properly licensed with the applicable government agency(ies) for any PROFESSIONAL SERVICES that require a license. If the CONTRACTOR lacks such license, this AGREEMENT is void and of no effect.
7. AUDIT OF RECORDS.
7 .1. At any time during normal business hours and as often as may be deemed necessary the CONTRACTOR shall make available to a representative of CITY for examination all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine and/or reproduce such records. CONTRACTOR shall retain such financial and program service records for at least four (4) years after termination or final payment under this AGREEMENT.
7.2. The CONTRACTOR shall include the CITY's right under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.
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8. CONFIDENTIALITY.
8.1. Confidential Work Product. All professional services performed by CONTRACTOR, including but not limited to all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by CONTRACTOR, pursuant to this AGREEMENT, are for the sole use of the CITY, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. This provision does not apply to information that (a) was publicly known, or otherwise known to CONTRACTOR, at the time that it was disclosed to CONTRACTOR by the CITY, (b) subsequently becomes publicly known through no act or omission of CONTRACTOR or (c) otherwise becomes known to CONTRACTOR other than through disclosure by the CITY. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. The sole purpose of this section is to prevent disclosure of CITY's confidential and proprietary information by CONTRACTOR or subcontractors.
8.2. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this AGREEMENT, may be exposed to confidential information and that disclosure of such information could violate the rights of private individuals and entities, including the parties and third parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law, and all other information protected by applicable law ("Confidential Information"). The party receiving Confidential Information ("Receiving Party") of the other ("Disclosing Party") shall not, and shall cause its employees and agents who are authorized to receive Confidential Information, not to, use Confidential Information for any purpose except as necessary to implement, perform or enforce this AGREEMENT or comply with its legal obligations. Receiving Party will use the same reasonable efforts to protect the Confidential Information of Disclosing Party as it uses to protect its own proprietary information and data. The Receiving Party will not disclose or release Confidential Information to any third person without the prior written consent of the Disclosing Party, except for where required by law or for authorized employees or agents of the Receiving Party. Prior to disclosing the Confidential Information to its authorized employees or agents, Receiving Party shall inform them of the confidential nature of the Confidential Information and require them to abide by the terms of this AGREEMENT. Receiving Party will promptly notify Disclosing Party if Receiving Party discovers any improper use or disclosure of Confidential Information and will promptly commence all reasonable efforts to investigate and correct the causes of such improper use or disclosure. If Receiving Party believes the Confidential Information must be disclosed under applicable law, Receiving Party may do so provided that, to the extent permitted by law, the other party is given a reasonable notice and opportunity to contest such disclosure or obtain a protective order.
Confidential Information does not include information that: (i) is or becomes known to the public without fault or breach of the Receiving Party; (ii) the Disclosing Party regularly discloses to third parties without restriction on disclosure; or (iii) the Receiving Party obtains from a third party without restriction on disclosure and without breach of a non-disclosure obligation. Confidential Information does not include any information that is required to be provided to the public pursuant to the laws of the United States and/or California such as the California Public Records Act, due to the nature of CITY being a local governmental agency. The non-disclosure and non-use obligations of this AGREEMENT will remain in full force with respect to each item of Confidential Information for a period of ten (10) years after the Receiving Party's receipt of that item.
8.3. Enforcement. Each party acknowledges that any breach of any of the provisions of Section 8 of this AGREEMENT may result in irreparable injury to the other for which money damages would not adequately compensate. If there is a breach, then the injured party shall be entitled, in addition to all other rights and remedies which it may have, to have a decree of specific performance or an injunction issued by any competent court, requiring the breach to be cured or enjoining all persons involved from continuing the breach.
Agreement modified 6/1312022 Page 4 of 24 City Attorney approved template June 2020
9. CONFLICTS OF INTEREST.
9.1. CONTRACTOR shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including but not limited to California Government Code Section 81000 et seq. (Political Reform Act) and Section 1090 et seq. CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103.
CONTRACTOR represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the CITY.
9.2. If, in performing the PROFESSIONAL SERVICES set forth in this AGREEMENT, the CONTRACTOR makes, or participates in, a "governmental decision" as described in Title 2, Section 18700.3(a) of the California Code of Regulations, or performs the same or substantially all the same duties for the CITY that would otherwise be performed by a CITY employee holding a position specified in the department's conflict of interest code, the CONTRACTOR shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the CONTRACTOR's relevant financial interests.
9.3. D If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act. Specifically, the CONTRACTOR shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the CITY's determination that the CONTRACTOR is subject to a conflict of interest code. The CONTRACTOR shall also file a Form 700 (Annual Statement) on or before April 1 of each year of the AGREEMENT, disclosing any financial interests held during the previous calendar year for which the CONTRACTOR was subject to a conflict of interest code.
9.4. CITY represents that pursuant to California Government Code Section 1090 et seq., none of its elected officials, officers, or employees has an interest in this AGREEMENT.
10. DISPOSITION AND OWNERSHIP OF DOCUMENTS.
10.1. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONTRACTOR under this AGREEMENT, whether paper or electronic, shall become the property of CITY for use with respect to this PROJECT, and shall be turned over to the CITY upon completion of the PROJECT or any phase thereof, as contemplated by this AGREEMENT.
10.2. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY and CONTRACTOR thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this AGREEMENT, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.
11. INSURANCE
11.1. CONTRACTOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best's rating of no less than "A" and "VII" unless otherwise approved in writing by the CITY's Risk Manager.
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11.2. CONTRACTOR's liabilities, including but not limited to CONTRACTOR's indemnity obligations, under this AGREEMENT, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the CITY is entitled to thirty (30) days prior written notice of cancellation or non-renewal of the policy or policies, or ten (10) days prior written notice for cancellation due to non-payment of premium.
Maintenance of specified insurance coverage is a material element of this AGREEMENT.
11.3. Types and Amounts Required. CONTRACTOR shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:
11.3.1. jg}Commercial General Liability (CGL). If checked the CONTRACTOR shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount no less than $2,000,000.00 per occurrence and subject to an annual aggregate of $4,000,000.00. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. If the CONTRACTOR or subcontractor maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR and their subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONTRACTOR's primary policy.
11.3.2. jg}Commercial Automobile Liability. If checked the CONTRACTOR shall maintain Commercial Automobile Liability Insurance for all of the CONTRACTOR's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit no less than $1,000,000.00 per occurrence.
Insurance certificate shall reflect coverage for any automobile (any auto).
11.3.3. jg}Workers' Compensation. If checked the CONTRACTOR shall maintain Worker's Compensation insurance for all of the CONTRACTOR's employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONTRACTOR shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.
11.3.4. Professional Liability. If checked the CONTRACTOR shall also maintain Professional Liability (errors and omissions) coverage with a limit no less than $1,000,000 per claim and $2,000,000 annual aggregate. The CONTRACTOR shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this AGREEMENT whichever occurs last. The CONTRACTOR agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY's exposure to loss. All defense costs shall be outside the limits of the policy. If CONTRACTOR maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
Agreement modified 6/13/2022 Page 6 of 24 City Attorney approved template June 2020
11.4. Self-Insured Retentions. Any self-insured retentions are the responsibility of the CONTRACTOR and must be declared to and approved by the CITY. At the option of the CITY, either (1) the insurer shall reduce or eliminate such self-insured retentions as respects the CITY, its officers, officials, employees and volunteers, or (2) the CONTRACTOR shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
11.5. Additional Required Provisions. The commercial general liability, including any excess or umbrella policies being used to meet the required limits of insurance, and automobile liability policies shall contain, or be endorsed to contain, the following provisions:
11.5.1. 11.5.2.
The CITY, its officers, officials, employees, and representatives shall be named as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001) which shall be submitted to the CITY.
The policies are primary and non-contributory to any insurance that may be carried by the CITY, as reflected in an endorsement at least as broad as CG 20 01 04 13 which shall be submitted to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, or representatives shall be excess of the CONTRACTOR's insurance and shall not contribute with it.
11.6. Verification of Coverage. CONTRACTOR shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this Section 11, as well as a complete, certified copy of any general liability policy being used to meet the required limits of insurance, which shall include the declaration pages, a schedule of forms listing all policy endorsements, and all policy forms. The endorsements should be on forms approved by the CITY or on other than the CITY's forms provided those endorsements conform to CITY requirements. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
11.7. Special Risks or Circumstances. CITY reserves the right to modify these requirements, including limits, based on the nature of risk, prior experience, insurer, coverage, or other special circumstances.
12. INDEMNIFICATION.
CONTRACTOR agrees to indemnify, defend (with counsel acceptable to CITY), and hold harmless the CITY, and its officers, officials, agents and employees from any and all claims, demands, costs or liabilities that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR, its employees, agents, and subcontractors in the performance of or failure to perform services or obligations under this AGREEMENT. CONTRACTOR's duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected officials, officers, agents, and employees. CONTRACTOR's indemnification obligations shall not be limited by the insurance provisions of this AGREEMENT. The PARTIES expressly agree that any payment, attorney's fees, costs or expense CITY incurs or makes to or on behalf of an injured employee under the CITY's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this AGREEMENT.
Agreement modified 6/13/2022 Page 7 of 24 City Attorney approved template June 2020
13. SUBCONTRACTORS.
13.1. The CONTRACTOR's hiring or retaining of third parties (i.e. subcontractors) to perform services related to the PROJECT is subject to prior written approval by the CITY.
13.2. All contracts entered into between the CONTRACTOR and its subcontractor shall also provide that each subcontractor shall obtain insurance policies which shall be kept in full force and effect during any and all work on this PROJECT and for the duration of this AGREEMENT. The CONTRACTOR shall require the subcontractor to obtain, all policies described in Section 11 in the amounts required by the CITY, which shall not be greater than the amounts required of the CONTRACTOR.
13.3. In any dispute between the CONTRACTOR and its subcontractor, the CITY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONTRACTOR agrees to defend and indemnify the CITY as described in Section 12 of this AGREEMENT should the CITY be made a party to any judicial or administrative proceeding to resolve any such dispute.
14. NON-DISCRIMINATION.
CONTRACTOR shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, military or veteran status, disability, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONTRACTOR shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, military or veteran status, disability, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.
15. NOTICES.
All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States mail, postage prepaid and properly addressed as noted below.
MOHAMMAD SAMMAK,, DIRECTOR OF
ENGINEERING AND PUBLIC WORKST
City of Solana Beach
635 S. Highway 101
Solana Beach, CA 92075
16. ASSIGNABILITY.
COREY CHARFAUROS
iDrains, LLC dba Affordable Drain and Pipeline
Services
8340 Juniper Creek Lane
San Diego, CA 92126
This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONTRACTOR's duties be delegated or sub-contracted, without the express written consent of the CITY.
Agreement modified 6/1312022 Page 8 of 24 City Attorney approved template June 2020
17. RESPONSIBILITY FOR EQUIPMENT.
CITY shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by CONTRACTOR or any of CONTRACTOR's employees or subcontractors, even if such equipment has been furnished, rented, or loaned to CONTRACTOR by CITY.
The acceptance or use of any such equipment by CONTRACTOR, CONTRACTOR's employees, or subcontractors shall be construed to mean that CONTRACTOR accepts full responsibility for and agrees to exonerate, defend, indemnify and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.
18. CALIFORNIA LAW; VENUE.
This AGREEMENT shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this AGREEMENT shall be brought in the county of San Diego, California. CONTRACTOR hereby waives any and all rights it might have pursuant to California Code of Civil Procedure Section 394.
19. COMPLIANCE WITH LAWS.
The CONTRACTOR shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this AGREEMENT whether now in force or subsequently enacted. This includes maintaining a City of Solana Beach Business Certificate.
20. ENTIRE AGREEMENT.
This AGREEMENT sets forth the entire understanding of the PARTIES with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.
21. NO WAIVER.
No failure of either the City or the CONTRACTOR to insist upon the strict performance by the other of any covenant, term or condition of this AGREEMENT, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this AGREEMENT shall constitute a waiver of any such breach of such covenant, term or condition.
22. SEVERABILITY.
The unenforceability, invalidity, or illegality of any provision of this AGREEMENT shall not render any other provision unenforceable, invalid, or illegal.
23. DRAFTING AMBIGUITIES.
The PARTIES agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision which is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.
Agreement modified 6/13/2022 Page 9 of 24 City Attorney approved template June 2020
24. CONFLICTS BETWEEN TERMS.
If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Exhibits, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation , order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT.
25. EXHIBITS INCORPORATED.
All Exhibits referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.
26. SIGNING AUTHORITY.
26.1. The representative for each Party signing on behalf of a corporation, partnership, joint venture, association, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, association, or entity and agrees to hold the other Party or PARTIES hereto harmless if it is later determined that such authority does not exist.
26.2. Olf checked , a proper notary acknowledgement of execution by CONTRACTOR must be attached.
IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT the day and year first hereinabove written.
CITY OF SOLANA BEACH, a municipal
corporation
By:
Mohammad Sammak, Director of Engineering and
Public Works
iDrains, LLC dba Affordable Drain and Pipeline
Services.
By:
Signature
Corey Charfauros Operations Manager
Print Name and Title
Agreement modified 6/13/2022 Page 10 of 24 City Attorney approved template June 2020 APPROVED AS TO FORM:
Agreement modified 6/13/2022 Page 11 of 24 City Attorney approved template June 2020 I
EXHIBIT "A"
SCOPE OF SERVICES AND FEE
EXHIBIT A: PRELIMINARY SCOPE OF WORK
I. GENERAL SPECIFICATIONS
A. Intent of City: It is the intent of the City that the sewer and storm drains systems are functioning properly at all times.
B. Supervision: All work shall meet with the approval of the Director of Engineering and Public Works or his/her designee.
C. Payment Withheld: Any specific problem areas that do not meet the conditions of the Specifications set forth herein shall be called to the attention of the Contractor and, if not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory manner as set forth in the Specifications.
D. Time: Time to be billed shall be figured as time on job and not from shop to job and return. The Public Works Division, Department of Engineering shall be notified as to the presence of contractor in the City so coordination of additional work may be possible.
II. SPECIFICATIONS
A. Intent of Specifications: Specifications are intended to cover all labor, material and mechanical workmanship to be employed in the work that is called for in these specifications or reasonably implied by terms of the same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work shall be performed by the Contractor as if described in the Specifications.
B. Interpretation of Specifications: Should a misunderstanding as to the meaning or interpretation of anything contained in these Specifications arise, the matter shall be decided by the Director of Public Works.
C. Standard Specifications: Contractor agrees that all work engaged in the performance of this Agreement shall conform with the current Standard Specifications for Public Works Construction 2015 Edition (Greenbook), hereinafter referred to as Standard Specifications; the Supplementary Standard Special Provisions as prepared by the San Diego and Imperial Counties Chapter of the American Public Works Association, also hereinafter referred to as Standard Specifications; the San Diego Regional Standard Drawings issued as of December 2015 hereinafter referred to as the SDRSD and in accordance with these Special Provisions. In case of conflict between the Standard Specifications, the SDRSD, and the Special Provisions, the Special Provisions shall take precedence over and be used in lieu of such conflicting portions.
Whenever a question as to the meaning of any portion of the specifications is in dispute, or where there may be more than one interpretation given to any portion of the specifications, the interpretation by the City shall be final.
D. Storage of Materials: No storage facility will be furnished by the City.
E. Clothing: Employees of Contractor shall at all times be dressed in clean clothing, including all required safety equipment and vests while working in the City.
Agreement modified 6/13/2022 Page 12 of 24 City Attorney approved template June 2020 F. On call/Emergency call out (sewer spill, storm drain stoppage). Contractor shall respond to emergency callbacks within one hour of initial notification.
Ill. SEWER LINE CLEANING
A. General: Contractor will furnish all labor, materials, equipment and incidentals necessary for the cleaning of approximately 255,000 feet of sewer lines and manholes described herein. The Contractor shall be responsible for the removal of debris from the pipeline and shall take all the necessary steps to ensure that no spills of any water occur. Pipeline debris is described as, but not limited to, sludge, dirt, sand, rocks, grease, roots and other solid or semisolid materials. Sewer lines are VCP, DIP and PVC and range in sizes from 4 to 24 inches in diameter. Lengths shown are approximate. Payment will be for actual footage cleaned regardless of the diameter of the pipe.
B. On call/emergency call out (needed equipment for City facilities): Contractor shall possess all materials and equipment needed to alleviate blockages including sinks, drains and toilets at City facilities.
C. Cleaning Equipment: Combination of high velocity hydro-cleaning and vacuum removal equipment shall be utilized and shall have the following features as a minimum:
1. A minimum of 900 feet of 1-inch diameter high pressure hydro flushing hose.
2. Two or more high velocity nozzles capable of producing a scouring action from 15 degrees to 45 degrees in all size lines to be cleaned. Nozzle skids shall be used for the appropriate size of pipe being cleaned. Note: Nozzle jet orifices shall be inspected periodically by Contractor and City representative to ensure jet diameter not to exceed 0.0860-inch diameter.
Nozzle jets will be considered worn if a 3/32" drill bit can be inserted into the jet orifice. The nozzle shall then be removed from service. For nozzles with replaceable jets, the oversize jets shall be replaced before the nozzle can be used again.
3. A root cutter attachment for 4" through 24" pipe
4. A high-pressure handgun for washing and scouring manhole walls, channels, shelves and manhole cover frames.
5. A 1,500-gallon minimum water tank pump and a hydraulically driven hose reel.
6. Equipment operational controls located above ground.
7. Minimum working pressure of 1,200 pounds per square inch at 60 G.P.M. rate.
8. Centrifugal or positive displacement blower vacuum equipment suitable to remove all debris at the downstream manhole while the hydro flushing is being performed.
9. Two (2) two-way hand held radios for communication in easements.
D. Cleaning Precautions: During sewer cleaning operations, satisfactory precautions shall be taken to prevent damage or cause flooding of public or private property being served by the sewer. Care shall be exercised in the Agreement modified 6/13/2022 Page 13 of 24 City Attorney approved template June 2020 selection and use of the cleaning tools to avoid pipe damage. Use of a nozzle skid is required to prevent accidental entry of nozzle into house connections.
E. Sewer Cleaning Procedures:
1. The designated sewer line segments will be cleaned using combination high-velocity jet with vacuum removal. The normal cleaning operation shall be to jet from the downstream manhole towards the upstream manhole thereby pulling any debris back to the downstream manhole. If no debris is present then a single pass shall be sufficient. If debris is encountered, the entire run shall be made repeatedly until debris is no longer present. At any sign of significant dirt and gravel, the cleaning operation for that pipe shall cease and the City shall be notified of a possible line break.
2. Once the appropriate traffic control has been placed, the Contractor shall wash the upstream manhole with the high-pressure water gun while being cautious not to spray any surrounding vehicles or pedestrians. Any major defects in the manhole or the frame and cover shall be noted and brought to the attention of the City for remedy.
3. Selection of the equipment used will be based on the conditions of the sewer lines at the time work commences. The equipment and methods selected must be satisfactory to the City representative(s). The equipment shall be capable of removing dirt, grease, roots and other materials and obstructions from the sewer lines and manholes. If cleaning of an entire section cannot be successfully performed from the downstream manhole, the equipment will be set up on the upstream manhole and cleaning will again be attempted. If successful cleaning again cannot be performed or the equipment fails to traverse the entire manhole section, it will be assumed that a major blockage exists and the Contractor will notify the City representative(s) of this condition immediately for further instruction.
Pullback rate on jetting shall not be greater than three feet per second.
4. The cleaning method shall be to jet from the upstream manhole down slope for washing purposes on pipeline segments with extremely steep slopes where the jetter nozzle fails to climb to the upstream manhole. Following the down slope jetting procedure the contractor shall jet from the downstream manhole up slope so that the cleaning directions overlap. A portable, potable water meter will be provided by the City for all water needs from fire hydrants located throughout the City. Water costs shall be paid by the City directly to the water agency.
5. There is an alternate line item within the scope of services that requests an additional dollar amount for utilizing recycled water at a single source located on Via de la Valle near South Cedros Ave. If the City requires the selected contractor to utilize recycled water for the duration of the agreement, the contractor must have the ability to use recycled water on the first day of the agreement. A dollar amount must be added to this line item or the proposal will be considered non-responsive.
F. Licenses. Permits and Access:
Agreement modified 6/13/2022 Page 14 of 24 City Attorney approved template June 2020
1. Contractor must possess a State of California Class A General Engineering Contractor's License.
2. Contractor shall acquire all required fees and licenses for any encroachment permits required by the City of Solana Beach when cleaning and inspections are necessary on the public right-of-way. The City will reimburse Contractor for permit fees.
3. Contractor shall acquire a business license from the City of Solana Beach and information and an application are available from the City Finance Department, (858) 720-2460 or on the website at: http://www.ci.solanabeach.ca.us/index.asp?SEC=64DCE7C8-57B5-4CE4-90CCEFF3A553B5EE&Type=B_BASIC. The City will not reimburse the Contractor for this fee.
4. For easement cleaning where entry must be made onto homeowner's property, notice must be given for permission to enter property.
Coordination of sewer cleaning will be made through the City representative, with notification to be provided a minimum of one week in advance of the anticipated cleaning date. Contractor will provide assistance with manhole access and make arrangements as needed for entry onto private property for the cleaning of easements.
5. Easements requiring additional manpower for making turns in manholes or for pulling the jetter hose will be the responsibility of the Contractor. Twoway hand held radios may be needed for communication .
G. Material Removed: The Contractor shall be responsible for the removal of debris from the pipeline and cleaning and/or re-cleaning the pipe wall to the City's satisfaction as proven by closed circuit television video (CCTV). All sludge, dirt, sand, rocks, roots, grease and/or other solid or semisolid material resulting from the cleaning operation shall be removed at the downstream manhole of the section being cleaned . Passing material from manhole section to manhole section, which may cause line stoppages, shall not be permitted.
H. Material Disposal: Liquids shall be decanted and drained back to the sewer. All solids or semisolid resulting from the cleaning operations will be removed from the work site and taken to the San Elijo Joint Powers Authority (SEJPA) Treatment Facility. The City will be responsible for the costs of treating the waste at the SEJPA Treatment Facility, but the contractor will be responsible for all costs of transporting and off-loading the waste at the SEJPA site. All materials will be removed from the work site at the end of each workday. Under no circumstances will Contractor be allowed to accumulate debris, etc. on the site of work beyond a single workday.
I. Spill Reporting and Handling:
1. Contractor shall immediately notify the City representative(s) of any manhole overflow or interruption/backup of customer service and the Contractor shall contain and control all overflow. The Contractor shall be responsible for any fines levied by others as a result of the Contractor's work. If the Contractor is involved with a spill, they must:
Agreement modified 6/13/2022 Page 15 of 24 City Attorney approved template June 2020 a. Immediately notify the City.
b. Attempt to contain the spill to isolate it from entry to any waterways.
c. Attempt to relieve the spill. Once the spill has been contained and relieved, the area must be cleaned up.
d. Follow-up reports must be made. Once a spill is reported to the City, personnel will be dispatched for response.
2. Contractor shall be responsible for any fines levied by others, reimbursement of any agency incurred costs, damage, cleanup, restoration of flow and any disruption of service costs to customers as of a result of Contractor's work. This is in addition to any and all costs incurred by the City.
3. Contractor shall also notify the City immediately of any apparent noncontractor related spills and/or any abnormal conditions.
J. Jet Sewer Line Hot Spots: The sewer line "hot spots" as listed in Exhibit A shall be cleaned on a quarterly basis (four times per year). Payment for this item shall be per linear foot each time the "hot spots" are cleaned.
K. Confined Space and Safety Issues:
1. All manholes in this work are defined as Title 8 Permit Required Confined Spaces. The Contractor's attention is directed to the General Industry Safety Orders of the State of California, Article 108, Confined Spaces, Section 5157 (Title 8 of California Code of Regulations, Sections 5167, 5157, 5158).
Contractor shall attend a safety meeting with the City for the purpose of reviewing the Contractor's safety manuals, his knowledge of Title 8 and to discuss all safety aspects of the job.
2. All work shall be conducted from above ground. Manhole entry, if required, shall be conducted in strict accordance with permit required confined space entry regulations. These regulations include, at a minimum: entry permit, trained authorized entrants(s), attendants(s), entry supervisor(s), full body harness (with life line), mechanical retrieval device, continued forced air ventilation, continuous air monitoring, communication systems (minimum two types) and all other protective equipment that may be required. Work shall be conducted in accordance with all Federal, State and local laws and regulations.
3. The local fire department may be able to offer services for confined space rescue. Contractor shall make any and all arrangements necessary.
L. Traffic Control: All traffic control shall be in accordance with the latest edition of the Work Area Traffic Control Handbook (WATCH) and City regulations and based on the speed limits posted in the work zones. Flagmen may be required in some locations. Additional local regulations shall have precedence.
Contractor shall apply for all traffic control permits and pay all fees and permits for said permits with Caltrans when working on Pacific Coast Highway. Safe and adequate pedestrian and vehicular access shall be provided in accordance with Section 7-10 of the Standard Specifications for Public Works Construction, Agreement modified 6/13/2022 Page 16 of 24 City Attorney approved template June 2020 2011 Edition. Note: Inadequate or improper signing and delineation for traffic control may be cause for the cancellation of the agreement.
M.Work Plan: The Contractor shall prepare a weekly work plan and submit it one (1) week in advance to the City for review and acceptance. The plan shall verify the cleaning sequence and identify all the line sections to be cleaned based on City maps and sequence data provided. Plan may be amended for weather or local road maintenance or construction issues discovered by either party.
N. Work Documentation: The contractor shall record the daily cleaning sheets electronically using Contractor-provided laptops. Weekly reports based on the work plan shall be submitted for City review with the invoice for payment.
Contractor's log sheets, with a section by section breakdown including comments, shall be maintained on site, in a legible manner, for review at all times. Comments on log sheets shall include notice of badly worn frames and covers, and badly deteriorated manhole concrete structures.
O.Crew Size: Contractor shall provide a minimum of a two-person crew at all times, one person shall witness the jetting nozzle reach the upstream manhole.
A crew of three shall be utilized for all work in confined spaces. Additional personnel shall be utilized when needed for traffic control flagmen.
P. Inclement Weather: During inclement weather, the Contractor shall contact the City for the determination of non-operation conditions.
IV. SEWER LINE VIDEO INSPECTIONS
A. General: Contractor will furnish all labor, materials, equipment and incidentals necessary for the video inspection of various lengths and sizes of sanitary sewers cleaned as a part of the specification. Sewer lines are typically VCP (vitrified clay pipe), PVC (polyvinyl chloride) and DIP (ductile iron pipe) and range in sizes from 4" to 24" in diameter.
B. CCTV Inspection:
1 . City to provide contractor with maps showing pipeline data and locations. It will be the contractor's responsibility to input the data into the inspection reports. City will provide a list of pipelines to be inspected.
2. Sewer sections and manholes shall be inspected by means of remote CCTV. The documentation of the work shall consist of CCTV Reports, logs, electronic reports, etc. noting important features encountered during the inspection. The completed inspection submitted on hard drive will become the property of the Owner.
3. Every section of sewer (manhole to manhole) shall be identified by audio and alphanumeric on the video display and shall include: project name, street name, inspector's name, sewer diameter and length, and date of inspection. Important features shall be identified by audio and on all logs to include manholes, active and inactive service connections, structural defects, maintenance problems, grease, roots, infiltration, obvious inflow sources, etc. All video must be continuously metered from manhole to manhole. In addition to televising the sewer, all manholes shall be panned with the video camera and visually inspected.
Agreement modified 6/13/2022 Page 17 of 24 City Attorney approved template June 2020 C. Equipment:
1. Equipment will be of a type and design specifically intended for the inspection of sewer systems. All equipment is to be truck mounted.
Cameras are to be equipped with rotating head, capable of 360 x 285 degree pan and rotate viewing capability.
2. Contractor's equipment shall meet the following requirements:
• Minimum Camera Resolution: 400 vertical lines and 470 horizontal lines. • Camera Lens: Not less than 360 degree viewing angle, with automatic or remote focus and iris controls.
• Focal Distance: Adjustable through range of 4 inches to infinity. • Camera(s) shall operative in 100 percent humidity conditions. • Lighting Intensity: Remote-controlled and adjusted to minimize reflective glare.
• Lighting and Camera Quality: Provide clear, in-focus picture of entire inside periphery of sewer.
• Equipment capable of recording reaches up to 1,500 feet in one direction.
3. Contractor shall have an intrinsically safe portable gas monitor capable of detecting oxygen, hydrogen sulfide and combustible gases. The gas monitor shall be calibrated in accordance with the manufacturer's recommended frequency.
D. Types of CCTV Inspections:
1. Preliminary Inspection: For accurate sewer assessment, it should be inspected in its natural working condition. This method of inspection is to inspect the pipeline before cleaning to get a general idea of the condition of the pipe.
2. Standard Inspection: Sewers will be assumed to be sufficiently cleaned for the camera to pass through the pipe and give a clear view of the conditions.
Inspections of pipelines that do not allow a clear view of the conditions will be rejected by the owner. It will be the contractor's responsibility to re-clean and re-inspect the pipeline.
3. Push Camera Inspection: Some pipeline sections may require the use of a push camera to complete the inspection. These would include lined 6" pipeline or access locations that are too restricted to allow a tractor camera to be inserted in the pipeline.
E. Procedure:
1. The portable gas monitor shall be used to test the manhole before opening the cover. Once it is determined to be safe, the cover shall be removed and the gas monitor shall continue testing the inside of the manholes if the camera equipment is not approved as intrinsically safe. Compliance shall be to CAL OSHA reference Title 8, Section 2305.4.
2. Contractor will perform all CCTV inspections in accordance with industry standards. CCTV inspections will be conducted entirely in digital format.
The entire inspection survey shall be recorded in MPEG-2 format written to and submitted on a hard drive with digital links to the survey. All television inspection reports shall be with-in+/- 2 (two) feet of the measured linear footage between manholes along the existing sewer centerline from the end Agreement modified 6/13/2022 Page 18 of 24 City Attorney approved template June 2020 of pipe to end of pipe. Work not following these specifications may be rejected for payment and the contractor may be required to re do the work.
3. If a blockage or defect cannot be removed and hampers the video inspection of the sewer in one direction, then the contractor shall attempt to complete the section by televising from the other manhole to complete the section.
4. The speed of travel shall be slow enough to inspect each pipe joint, tee connection, structural deterioration, infiltration and inflow sources, and deposits, but should not ever exceed 50 ft per minute. The camera must be centered in the pipe to provide accurate distance measurements to provide exact locations of important features in the sewer and these footage measurements shall be displayed and documented on the video.
5. The operator shall pause the recording during non-activity periods to minimize any unnecessary recording. The audio shall only be engaged for the necessary narration of the recording so as to minimize unnecessary background noise and idle chatter.
6. The camera lens shall be kept clear of condensation and debris. Recorded footage showing steam, inadequate lighting, or other poor image quality will be cause for rejection and non-payment by the City. Recording with excessive distortion or discoloration shall be rejected.
F. CCTV Inspection Report and Video Recording:
1. Upon completion of the video inspection, the Contractor shall provide the agency with an inspection report that includes the following:
a. Brief summary of the work performed
b. Summary list of all pipeline segments inspected (ie. manhole to manhole).
c. All original digital recordings.
d. Summary list of recorded observations and defects.
e. Photographs of major defects for each pipeline segment (in JPEG format).
f. Electronic files of inspection data.
2. Minimum documentation shall consist of the Video Recording(s) and the Inspection Report. The Inspection Report for each segment shall be as specified above and may contain the following as directed by the City:
a. Agency project or contract number
b. CCTV date
c. CCTVtime
d. Weather condition
e. Contractor name
f. Contractor job number
g. Operator( s) name( s)
h. Street name or location
i. Cross street name or location
j. Surface material (asphalt, concrete, dirt, etc.
k. Construction drawing number and sheet number
Agreement modified 6/13/2022 Page 19 of 24 City Attorney approved template June 2020 I. Manhole number (access point) - up stream
m. Manhole number (access point) - down stream
n. Manhole to manhole segment number
o. Manhole depth - up stream
p. Manhole depth - down stream
q. Basin or area (service area)
r. Direction of camera
s. Pipe - size
t. Pipe - shape
u. Pipe - material (and coating, if.applicable)
v. Pipe - age
w. Pipe - slope
x. Pipe - drop (total invert elevation change)
y. Pipe - footage centerlines (on plan or map, if available) z. Pipe - footage centerlines (on CCTV)
aa. Pipe - flow up (percent of pipe at inlet or height of flow) bb. Pipe - flow down (percent of pipe at outlet or height of flow cc. Pipe - joint lengths in feet
dd. Observation descriptions
ee. Schematic of pipeline showing laterals and observations and footage ff. Clock position of noted observations
gg. Photographs of major defects or typical pipe condition (JPG) hh. Notice of severely worn manhole covers
ii. Notice of severely deteriorated manhole concrete structures jj. Notice of severely deteriorated manhole liners or coatings kk. Sewer pre-cleaned prior to inspection? Yes or no
II. Purpose of survey
3. All CCTV Inspection will utilize the San Diego Regional Defect Coding System. Operators must be trained in the defect coding system and have a minimum of two (2) years' experience utilizing the coding system.
4. Voice recordings on the videotape shall be clear, complete and distinct. The audio description shall be made on a real time basis and not in any voiceover manner after the video image is recorded.
5. A vocal description shall be recorded at the beginning of each tape and at the beginning of each inspection while the "Initial Screen Text" is displayed.
A voice recording shall also be performed during each observation and at the conclusion of each inspection. Inappropriate language or idle chatter are not acceptable and shall be grounds for rejection of work by the City Representative(s) in accordance with the Agreement Documents. If rejected, the non-conforming videotape(s) shall be corrected to comply, at no cost to the City.
6. The Contractor shall make color video recordings of the data on the television monitor, copies of which, in digital format, will be provided to the City. Additionally, a video clip of each specific defect shall be provided to the City on a digital storage hard drive. Video clips shall be MPEG-2 format.
Title to the digital media will remain with the City.
Agreement modified 6113/2022 Page 20 of 24 City Attorney approved template June 2020 G. Screen Text: City to provide sample screen text to contractor prior to the start of the contract. A City representative shall review and approve the screen layout prior to the first inspection on this contract. The display on the screen shall be temporarily moved or turned off as required to obtain the highest quality documentation of the pipeline defects. Contractor will be responsible to submit all video in accordance with the agreed format. Any video submitted that fails to provide the proper information will be rejected by the City.
H. Report Requirements:
1. Contractor will at a minimum provide the following reports in digital PDF format (sample reports can be provided):
a. Daily CCTV Inspection Log
b. Individual segment CCTV inspection reports to include:
i. CCTV Inspection Pipe Graphic
ii. CCTV Inspection Tabular Report
iii. CCTV Inspection Picture Report
c. Defects by Inspection Report
d. Log of all submitted inspections to include:
i. Pipe ID
ii. US MH Number
iii. OS MH Number
iv. Inspection Date
v. Map Footage
vi. Inspection Footage
I. Electronic Data Requirements: Contractor to provide all reports and videos in digital format on a hard drive. City will copy the data and return the hard drive to the contractor. It will be the contractor's responsibility to maintain a copy of all submitted data and reports for up to one (1) year after the completion of the contract. Files not meeting the required format will be returned to the contractor for correction. The City will not provide any data reformatting.
J. City Equipment and Labor: The City's equipment and labor, except for the City representative to monitor the work, shall not be utilized at any time.
K. Office for Inquires and Complaints:
1. The Contractor shall maintain an office at some fixed place and shall maintain a telephone therein, listed in the telephone directory in his/her own name or in the file name by which he/she is commonly known, and shall at all time during the hours between 8:00 AM and 5:00 PM of each working day have a full-time employee at said office for the answering of inquiries and for receiving communication from the Director of Engineering and Public Works.
The Contractor shall maintain a written log of all complaints, the date thereof, and the action taken pursuant thereto or the reason for non-action.
Such a log of complaints shall be open to the inspection of the Director of Engineering and Public Works.
2. The Contractor shall make every reasonable effort to respond to complaints on the same day they are received and shall report to the Director of Agreement modified 6/13/2022 Page 21 of 24 City Attorney approved template June 2020 Engineering and public Works within twenty-four (24) hours as to the action taken concerning each complaint.
L. Public Relations:
1. Contractor is required to have radio-equipped or telephone equipped vehicles and a supervisor available by telephone on a 24-hour basis who is assigned to provide direction and prompt attention to requests from the City for emergency service.
2. Contractor shall, in person or through his/her agent, investigate any complaint, which may concern, or be involved in, the performance of the contract. Contractor shall report to the Director of Public Works, or designee, the following working day as to the action taken with reference to the complaint and, when necessary, complete a Service Request, which will remain on file at City Hall. Complaints received before noon shall be answered the same day; complaints received after noon shall be answered the following day.
M. Working Time Limits: The working hours are Monday - Friday, 8:00 AM to 4:00 PM.
N. Emergency Call Back: The Contractor shall provide employees and equipment to respond to any after hour emergency, sewer plug or spill in accordance with the Public Relations Section above. The emergency may require a video camera truck and a hydro flush/vacuum truck. This response includes nights, weekends, holidays and all hours not illustrated in the Public Relations Section above.
0. Damages: The Contractor shall report without delay any damage to City equipment, City property or private property. The Contractor shall be liable for damages caused by his/her actions. Any repairs and associated cost resulting from Contractor caused damage shall be the responsibility of the Contractor.
V. CATCH BASIN CLEANING
A. Clean and vacuum approximately 70 catch basins per year (between May 1st and September 30th) with a combination truck. Specific catch basins to be cleaned will be determined by the City.
B. Catch basins shall be cleaned in accordance with National Pollutant Discharge Elimination System (NPDES) Permit Order No. R9-2007-0001. The material collected from the catch basins shall be taken to the Joint Powers Authority (SEJPA) Treatment Facility. The City will be responsible for the costs of treating the waste at the JPA Treatment Facility, but the contractor will be responsible for all costs of transporting and off-loading the waste at the SEJPA site.
C. Contractor must document the maintenance and cleaning activities including the overall quantity of waste removed and number of catch basins inspected and cleaned.
VI. CONTRACTO, PERSONNEL AND SUPERVISION
A. Contractor Requirements:
1. All contractors submitting proposals for this work should have municipal maintenance experience of a similar nature to the work proposed as part of this RFP. As part of their proposal submittal, each contractor shall provide a list of similar projects and clients that their firm has completed on behalf of Agreement modified 6/13/2022 Page 22 of 24 City Attorney approved template June 2020 other local agencies in the past 5 years. The name of the local agency and a contact for each project shall also be included with the proposal submittal.
B. Personnel Requirements:
1. The Contractor's Supervisor(s) performing the work must be qualified to perform the work and have a minimum of three (3) years of experience in cleaning and maintaining a municipal sewer line system including three (3) years of experience in videotaping sewer line inspections.
2. All non-supervisor classified workers shall have a minimum of one (1) year experience in cleaning and maintaining a municipal sewer line system.
3. Before the contract is awarded by the City Council, the contractor shall provide documentation that satisfies the two (2) sections above (VI.A.1 and VI.A.2).
4. The Contractor's supervisor(s) must be able to communicate both verbally and in writing with City staff as well as with his crew. The Contractor's supervisor must demonstrate the capability to read, interpret and understand the Safety/OSHA requirements, City plans, drawings and specifications as necessary.
5. All CCTV operators shall be National Association of Sewer Service Companies (NASSCO) certified by passing the three day Pipeline Assessment and Certification Program (PACP). The methodology of evaluation, data collection and reporting criteria used for the NASSCO certification shall be practiced for all CCTV evaluation in this contract.
6. All work and equipment utilized shall conform to FED-OSHA Title 8 Requirements, including, but not limited to work performed in confined spaces and/or gas hazardous environments.
7. Contractor shall provide a minimum of a two-person crew at all times.
8. The Contractor agrees to require his/her employees to present a neat appearance at all times while engaged in the performance of their duties.
The employees shall also maintain good bearing and deportment toward the public. Should for any reason an employee be unsatisfactory in the opinion of the City, the Contractor, when notified in writing, shall cause that employee to be removed from the job and replaced by a satisfactory employee.
9. Contractor shall require each employee to adhere to a basic standard of working attire. This standard is a clean uniform with the Contractor's company name or insignia clearly visible, proper shoes, other gear as required by State Safety Regulations and proper wearing of the clothing.
Shirts shall be worn at all times, buttoned and tucked in.
10. The Contractor shall supply employees with the skills to perform various semi-skilled duties in connection with cleaning and videotaping sanitary sewers. The Contractor shall also supply employees with the ability to use and maintain various tools, ability to perform heavy manual labor, ability to follow oral and written instructions.
11. The Contractor shall provide adequate supervision as to furnish proper surveillance of workmanship and adherence to the schedule by the employees performing the work. The field supervisor or his/her representative shall check with the Department of Public Works weekly as to Agreement modified 6/13/2022 Page 23 of 24 City Attorney approved template June 2020 (1) schedule of work, (2) complaints and (3) adequacy of performance. The Contractor shall submit such reports as the City may require ensuring compliance with scheduled work. The Supervisor shall be in the City at least 20% of the time while work is in progress. The Contractor shall be penalized Two Hundred and Fifty Dollars ($250) per week for failing to have a supervisor in the City at least seven hours per week while work is in progress.
12. The Supervisor shall be someone other than the labor type of employee provided in this contract. The Contractor shall provide in writing to the City (before starting work under this contract) the name of the supervisor. After approval of the Supervisor, the Contractor may substitute another individual provided the Contractor makes a written request to the City and said request is approved. The Supervisor should have at least five years practical experience in supervision.
Agreement modified 6/13/2022 Page 24 of 24 City Attorney approved template June 2020
AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH iDRAINS,
LLC DBA AFFORDABLE PIPELINE SERVICES FOR SEWER AND STORM DRAIN
MAINTENANCE SERVICES AND VIDEO INSPECTIONS
This Amendment No. 3 to the Professional Services Agreement with iDrains, LLC DBA Affordable Pipeline Services for Sewer and Storm Drain Maintenance Services and Video Inspections (“Amendment No. 3”) is entered into and effective as of the 1st day of July, 2025, by and between the City of Solana Beach, a municipal corporation, ("CITY"), and iDRAINS, LLC DBA AFFORDABLE PIPELINE SERVICES a Limited Liability Company (“CONTRACTOR") (collectively, the “Parties”).
RECITALS
A. CITY and CONTRACTOR entered into a Professional Services Agreement with iDrains, LLC DBA Affordable Pipeline Services formerly known as Affordable Pipeline Services for Sewer and Storm Drain Maintenance Services and Video Inspections on July 1, 2022 (“Agreement”) under which Contractor furnished professional services for sewer and storm drain services and video inspections to City; and
B. On July 1, 2023, the Parties executed Amendment No. 1 to the Professional Services Agreement with iDrains, LLC DBA Affordable Pipeline Services for Sewer and Storm Drain Maintenance Services and Video Inspections ("Amendment No. 1 "), which extended the term of the Agreement for a period of one (1) year until June 30, 2024: and
C. On July 1, 2024, the Parties executed Amendment No. 2 to the Professional Services Agreement with iDrains, LLC DBA Affordable Pipeline Services for Sewer and Storm Drain Maintenance Services and Video Inspections ("Amendment No. 2"), which extended the term of the Agreement for a period of one (1) year until June 30, 2025; and
D. The CITY now desires to exercise its third option to extend the term of the Agreement for a period of one (1) additional year until June 30, 2026, at an amount not to exceed Three Hundred Ninety Thousand Thirty dollars ($390,030), and to document a change in the Agreement.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CITY and CONTRACTOR agree as follows:
1. The Agreement, as may have been amended from time to time is hereby extended for a period of one (1) year, beginning July 1, 2025 and ending on June 30, 2026.
2. CITY will pay CONTRACTOR for all work associated with the terms of the
Agreement, as amended, at an amount not to exceed Three Hundred Ninety Thousand Thirty dollars ($390,030).
3. All requisite insurance policies to be maintained by the CONTRACTOR pursuant to the Agreement, as amended, shall include coverage for this Amendment No. 3. A copy of the CONTRACTOR’s updated insurance requirements is attached. (Attachment 1)
4. All other provisions of the Agreement, as amended, shall remain in full force and effect.
5. The individuals executing this Amendment No. 3 and the instruments referenced on behalf of CONTRACTOR each represent and warrant that they have the legal power, right and actual authority to bind CONTRACTOR to the terms and conditions hereof of this Amendment No. 3.
iDrains, LLC DBA Affordable Pipeline
Services., a Limited Liability Company
By:
_________________________________
(Sign here)
_________________________________
(Print name/title)
_______________________
(Date)
CITY OF SOLANA BEACH, a municipal
corporation of the State of California
_________________________________
Alyssa Muto, City Manager
____________________
(Date)
APPROVED AS TO CONTENT:
_________________________________
Joseph Lim, Community Development
Director
APPROVED AS TO FORM:
________________________________
Johanna Canlas, City Attorney
ATTEST:
Angela Ivey, City Clerk
EXHIBIT “A” SCOPE OF SERVICES AND FEE
Maintain and Clean additional Full Capture Systems (FCS) including the following services:
• Vacuum material from each catch basin
• Pressure wash walls, floors, and screens
• All materials captured (debris & water) during the cleaning process will be collected in a combination Jet/Vacuum truck and dumped at the San Elijo Joint Powers Authority facility.
• Set up standard traffic/pedestrian control to secure general work area.
Lat Long
FCS182 Curb inlet on Turfwood Lane (north side of the
roadway) 32.982696 -117.258568
FCS183 Curb inlet on Valley Ave (west side of the
roadway) 32.982381 -117.258281
FCS185 Curb inlet on the northwest corner of Del Mar
Downs Rd and Via De La Valle 32.980513 -117.262103
FCS261 Combination inlet on the northeast corner of
Solana Circle and Via De La Valle 32.980541 -117.2643
FCS356 Curb inlet on Cedros Ave (west side of the
roadway) 32.988406 -117.269842
FCS357 Curb inlet on Cedros Ave
(east side of the roadway) 32.990122 -117.270103
FCS358 Curb inlet on Cedros Ave (west side of the
roadway) 32.990114 -117.270229
FCS359 Curb inlet on the southeast corner of Cedros
Ave and Lomas Santa Fe Dr 32.99182 -117.270493
FCS360 Curb inlet on the southwest corner of Cedros
Ave and Lomas Santa Fe Dr 32.991798 -117.270627
FCS361 Curb inlet on Cedros Ave
(east side of the roadway) 32.98771 -117.269532
FCS363 Curb inlet on Rosa St (east side of the
roadway) 32.987943 -117.269352
FCS364 Curb inlet on Cedros Ave
(east side of the roadway) 32.988482 -117.269699
FCS367 Grate inlet on Sierra Ave (east side of the
roadway) 32.991811 -117.27307
FCS371 Grate inlet on Sierra Ave (east side of the
roadway) 32.992167 -117.269101
FCS380 Curb inlet on Cedros Ave
(east side of the roadway) 32.9933 -117.271028
FCS381 Curb inlet on the northwest corner of Cedros
Ave and Lomas Santa Fe Dr 32.99223 -117.270776
FCS384 Curb inlet on the northwest corner of Rios Ave
and Lomas Santa Fe Dr 32.992377 -117.269641
FCS467
Combination inlet on Estrella Street
(southeast corner of the intersection of
Estrella & Sierra Ave)
32.994506 -117.273677
FCS468 Grate inlet on Sierra Ave (east of the roadway)
North of Sierra & Pacific Ave 32.992577 -117.273241
FCS469 Grate inlet on Sierra Ave (west of the roadway)
North of Sierra & Pacific Ave 32.992563 -117.273343
FCS502 Curb inlet at the west end of Plaza St 32.991454 -117.273155 FCS503 Curb inlet on Sierra Ave (near the west side
street parking spaces) 32.99158 -117.273154
FCS601 Curb inlet on the northwest corner of Lomas
Santa Fe Dr and South Grandos Ave 32.992813 117.268357
Approximate GPS
Coordinations
FCS Site
Unique ID Location Description
A F F O R D A B L E
D R A I N & P I P E L I N E S E R V I C E S
A f f o r d a b l e D r a i n & P i p e l i n e S e r v i c e s , L L C L I C # 1 0 8 2 5 0 3 P W C R # 1 0 0 0 8 5 0 0 2 0
1 2 5 3 0 S t o w e D r i v e P o w a y , C A 9 2 0 6 4 8 5 8 - 689 - 4 0 0 0 Proposal
February 11, 2025
City of Solana Beach
Luis Carrillo
RE: Storm Drain Catch Basin Filter Cleaning
Affordable Pipeline Services is pleased to offer the following proposal for your project.
Scope of Work:
Provide Combination Jet/Vac Truck and crew to clean (28)storm drain inlets with filters within the City of Solana Beach. Crews will vacuum material from each catch basin and pressure wash walls, floors, and screens as best as possible from topside access. All materials vacuumed (debris & water) during the cleaning process will be vacuumed into the combination Jet/Vac truck and dumped at San Elijo JPA. All work will be performed topside of manhole and no confined space entries will be performed at this time.
Standard traffic cones will be used to cone off general work area. Quarterly maintenance for each unit to be performed.
Price:
Storm Drain Catch Basin Cleaning $110.00 per unit
Annual Cost $12,320.00
Exclusions:
• Confined space entries
• Pipeline jetting
• CCTV Inspection
• Additional Insurance requirements may increase costs. Current insurance is attached. • Price does not include any secondary traffic control services, plans, or permits.
Assumptions:
• Current contract unit pricing to be used
• All manholes and pipelines are accessible by equipment • Water will be sourced from onsite fire hydrants with appropriate construction water meter device at no charge to Affordable Pipeline Services.
• All materials vacuumed into truck will be dumped at San Elijo JPA.
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.9.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 21, 2025
ORIGINATING DEPT: Fire Department – Josh Gordon, Fire Chief SUBJECT: Consideration of Resolution 2025-057 Accepting 2024 State Homeland Security Program Grant Funds for
Firefighting Equipment
BACKGROUND:
Activities implemented under State Homeland Security Program (SHSP) grants must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, response to and recovery from terrorism in order to be considered eligible. Many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards and catastrophic incidents. The activities must also align with the national, state, and urban area strategic objectives.
The grant request is for the purchase of a battery-operated ventilation fan and related accessories that will assist firefighters in the event of a fire or explosion by providing ventilation to the inside of a structure. This improves the reliability and advanced capabilities for supporting search and rescue. This equipment will reside on the Fire Department’s front-line ladder truck and will be used by the firefighters (first responders).
This item is before the City Council to request approval of Resolution 2025-057 (Attachment 1) accepting $7,788 in 2024 State Homeland Security Program grant funds for the purchase of a ventilation fan with accessories.
DISCUSSION:
The City is directly receiving a total of $7,788 awarded through the County of San Diego under SHSP for Federal Fiscal Year 2024 (Attachment 2). The funding allocated to the City will enhance its preparedness, prevention, and response capabilities. The SHSP grant funds can only be expended on equipment authorized for purchase by the May 21, 2025
2024 SHSP Grant Award