Solana Beach City Council
September 25, 2025

DISCUSSION:

During a special meeting of the Encinitas City Council on June 11, 2025, a resolution was approved by the Encinitas City Council 5-0 to formally begin the process of withdrawing from the Cooperative Fire Management Agreement, initiating the 90-day notice to withdraw. A copy of the notice received from the City of Encinitas City Manager, dated June 18, 2025, is included for reference (Attachment 3). The letter documents that the City of Encinitas plans to leave the Cooperative structure by March 31, 2026, and commits to its obligations under the Agreement during the notice period to ensure an orderly and coordinated transition of fire management responsibilities for the additional time needed for the cities of Solana Beach and Del Mar to identify an alternative for fire management services.

Since receiving notice from the City of Encinitas, the Solana Beach and Del Mar City Managers have been working cooperatively to identify alternative options for fire management services including, but not limited to, formation of a Solana Beach Fire Department or another cooperative structure with Del Mar, to contracting with another established fire agency through a similar structure or other organizational approach. In this effort, Solana Beach, along with Del Mar, has been committed to maintaining exceptional fire and emergency response services for our residents, while prioritizing and supporting our fire professionals as we determine the best fire management structure for our respective communities moving forward.

In addition to staff-led meetings between Solana Beach, Del Mar and Encinitas on the operational transitional needs, the Fire Governance Board, made up of two Council representatives and the City Managers from each of the three participating cities, along with the Fire Chief, have been meeting on a monthly basis to continue the necessary coordination between the three cities. The Solana Beach representatives on this committee, Councilmember MacDonald and Councilmember Edson, have also been engaged for regular updates on the coordination and communication that the City Manager is having with the other agencies and Solana Beach Fire personnel.

This item is to provide an update to the Council and public on this Agreement and the City of Encinitas’ action, an overview of the options under exploration for fire organization and management services, and potential next steps. The City Manager is requesting that the Council authorize the City Manager to take any and all actions necessary to ensure effective delivery of fire services including exploring other methods and means for management. This includes providing notice to Del Mar and Encinitas consistent with Section 7.2 of the Agreement, indicating that Solana Beach may exit the agreement between January 1, 2026 through March 31, 2026, or an alternative date thereafter as may be agreed upon by the parties. Staff will return to Council with any organization and/or cost proposal for consideration.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

September 24, 2025
Fire Department Management Services Agreement

FISCAL IMPACT:

There is no fiscal impact as a result of the action tonight. This item is to provide an update to the Council and public on this Agreement and the City of Encinitas’ action, an overview of the options under exploration for fire organization and management services, and potential next steps. Once these options are more thoroughly explored and there are recommendations for next steps, Staff will return to Council with any potential cost implications for consideration.

WORK PLAN:

This item is not included in the City’s Work Plan, as it was not anticipated that Encinitas was going to opt-out of the Agreement at the time of adoption. However, values and priorities outlined under Organizational Effectiveness, including Staff Engagement and Effectiveness, are incorporated into the engagement and communication efforts employed by the City Manager and the Executive Staff to prioritize Fire personnel and continued exceptional fire and emergency response services for our residents.

OPTIONS:
• Approve Staff recommendation.
• Provide alternative direction to Staff.

CITY STAFF RECOMMENDATION:

Authorize the City Manager to take any and all actions necessary to ensure effective delivery of fire services including exploring other methods and means for management. ________________________
Alyssa Muto, City Manager
Attachments:

1. Original Cooperative Agreement

2. Cooperative Agreement Amendments

3. City of Encinitas’ Notice to Withdrawal Letter

AGREEMENT FOR COOPERATIVE MANAGEMENT SERVICES
This Agreement is made and entered this 15th day of October, 2009, by and between the CITY OF DEL MAR, CITY OF ENCINITAS, RANCHO SANTA FE FIRE PROTECTION DISTRICT and the CITY OF SOLANA BEACH (hereinafter collectively referred to as "PARTIES"), all of which are public agencies organized and existing under and by virtue of the laws of the State of California.

RECITALS
WHEREAS, each party is charged with providing fire prevention and suppression activities, emergency medical services ("EMS") and emergency/disaster management as provided for in California Health and Safety Code §13862 and Government Code Chapter 7, within their respective boundaries;
WHEREAS, due to their proximity to one another and similar organizational elements, the PARTIES wish to cooperate in sharing fire management functions; WHEREAS, sharing the functions of organizational direction and control, supervision of operations, training, fire prevention, administrative, fiscal management and disaster preparedness can provide effective leadership to multiple agencies, eliminating redundancy, duplication of effort and provide opportunities for current cost savings and an increased level of service for each party, while avoiding the full cost of completely independent fire administration;
WHEREAS, all employees of PARTIES performing pursuant to this Agreement shall remain employees of their respective jurisdiction and no express or implied employment contract exists for the same as a result of this Agreement, WHEREAS, this Agreement provides a cost effective option for sharing said functions between the PARTIES.

NOW THEREFORE, the parties agree as follows:

1. Purpose. This Agreement when executed shall constitute an agreement by the PARTIES to cooperate in sharing certain management services relating to fire prevention and suppression activities, EMS and emergency/disaster management. The Parties desire to

MANAGEMENT SERVICES AGREEMENT

maximize the use of existing resources, create cost containment opportunities, maintain local control and continue to deliver fire emergency medical services at a high level of service. During the duration of this Agreement, the Parties will continue to explore further opportunities to work jointly in delivering efficient emergency and fire-related services to the public.

2. Management Services. Each party shall furnish or contract for the management services identified in Exhibit "A" ("Description of Services").

2.1. In providing the services listed in Exhibit "A", PARTIES agree that the minimum hours to be provided by each parties' personnel shall be the amount necessary to maintain the overall level of services contemplated by the Agreement upon its effective date.

3. Employees of PARTIES. All personnel hired by each party for their respective fire departments, shall be and remain employees of said party and shall at all times be subject to the direction, supervision and control of said party directly or by other agencies acting on behalf of said party pursuant to this Agreement. Each party shall have sole responsibility of paying the salaries, taxes, including, but not limited to Federal Social Security Taxes, Federal, California and Employment taxes and all other employee related expenses including but not limited to Workers' Compensation Insurance and Retirement Benefits regarding their respective employees.

4. Compliance with Applicable Statutes, Ordinance and Regulations.

In performing the management services required under this Agreement, each party shall comply with all applicable federal, state, and county statues, ordinance and regulations.

5. Insurance
a. Each party shall furnish and keep in full force and effect during all times of the Agreement the following insurance:
i. Workers' Compensation insurance covering all employees exercising duties pursuant to this Agreement.

MANAGEMENT SERVICES AGREEMENT

ii. Comprehensive Liability insurance to include general liability, automotive liability; and public officials and professional liability for any and all property claims or suits for damages arising out of their respective employees' duties pursuant to this Agreement including officers, agents, representatives, subcontractors or volunteers. These policies shall provide coverage for bodily injury and property damage in an amount not less than one million dollars ($1,000,000) combined single limit per occurrence and shall name the PARTIES as an additional insured. No cancellation or change of coverage shall be effective until thirty (30) day written notice has been given to the PARTIES.

6. Compensation. Those PARTIES receiving fire management services agree to pay for the services herein to be performed, during the term of this Agreement. The fees for fire management services shall be calculated using the total actual cost of salaries and benefits for personnel providing the services identified in Exhibit "A" during the term of this Agreement and apportioned to reflect the extent to which the PARTIES utilize fire management services, based on the following formula:
10% equally shared
20% by population (based on the most recent figures from the State of California Department of Finance
20% by area served
20% by number of annual calls for service (based on the most recent figures from North County Dispatch Joint Powers Authority)
30% by number of fire suppression personnel
The apportionment will be calculated annually using the most recent statistics required for the above-mentioned formula.

Payment to PARTIES to render the services described in Exhibit "A" hereunder shall be set forth in Exhibit "B" which is attached hereto and incorporated herein as though fully set forth at length. The total payment shall be made in quarterly installments.

MANAGEMENT SERVICES AGREEMENT

The compensation provided to the Rancho Santa Fe Fire Protection District (RSF) for the services herein shall increase each year by the actual increase in salary and benefits for the Battalion Chiefs (3) of RSF for that fiscal year.

The compensation provided to the City of Encinitas (ENC) for services herein shall increase each year by the actual increase in salary and benefits of the positions providing the personnel services to that particular party for that fiscal year.

PARTIES rendering the services described in Exhibit A will not be compensated for the cost of fuel, vehicle maintenance, future vehicle replacement, office equipment, information technology, office supplies or incidentals incurred as a result of the performance of this Agreement.

6.1 Adjustment to Compensation. PARTIES must be notified of any changes to the compensation structure, as provided for in Paragraph 6, no later than May 1st in order to facilitate the next fiscal year's budget planning process. In the event such changes cannot be made available by May 1st as a result of protracted labor negotiations, PARTIES agree to work in good faith to provide best estimates until such time the changes are final. PARTIES agree to exercise due diligence to finalize the changes for timely notification.

7. Duration of Agreement.

7.1 The term of this Agreement shall commence on October 15, 2009, and shall continue in full force and effect for a period of two years (2) years. This Agreement shall automatically renew on an annual basis after the initial two (2) year term.

7.2 Termination without Cause. Each party may terminate this AGREEMENT, without cause, by giving written notice to PARTIES. Such termination shall be effective ninety (90) days following receipt of the written notice.

7.3 Termination for Cause. Should any party be in default of any covenant or condition hereof, the other party may immediately terminate this AGREEMENT for cause if the defaulting party fails to cure the default within ten (10) calendar days of receiving a written notice of the default.

7.4 Performance after Termination. Should either the CITY OF DEL MAR or the CITY OF SOLANA BEACH terminate this Agreement pursuant to section 7.2 or 7.3, above, this Agreement

MANAGEMENT SERVICES AGREEMENT

shall continue in full force and effect for the remaining PARTIES without a reduction in the services set forth in Exhibit A for the remaining PARTIES or an increase in the compensation due under Exhibit B except as specifically provided for in this Agreement.

8. Joint Services. The PARTIES agree to meet and confer in good faith to further explore joint efficiencies and effectiveness in providing services.

9. Non-assignability. This Agreement shall not be assigned by any party without first obtaining the express written consent of PARTIES.

10. Notices. Any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to the PARTIES shall be in writing and shall be deemed duly served and given when personally delivered to the party whom directed or in lieu of such personal services when deposited in the United States mail, postage pre-paid to:

City of Del Mar
1050 Camino Del Mar
Del Mar, CA 92014
Attn: City Manager
Telephone: (858) 755-9313
City of Encinitas
505 S. Vulcan Avenue
Encinitas, CA 92024
Attn: Fire Chief
Telephone: (760)633-2800
Rancho Santa Fe Fire Protection District,
P.O. Box 410
Rancho Santa Fe, Ca 92067
Attn: Fire Chief
Telephone (858) 756-5971
City of Solana Beach
635 South Highway 101
Solana Beach, CA 92075
Attn: City Manager

MANAGEMENT SERVICES AGREEMENT

Telephone: {858)720-2434

11. Indemnification. Each party agrees to defend, indemnify, and save all other parties harmless from any and all claims arising out of said party's employees' negligent acts, errors, omissions or willful misconduct while performing pursuant to this Agreement.

Each party hereby agrees to defend itself from any claim, action or proceeding arising out of the concurrent acts or omissions of their employees. In such cases, each party agrees to retain their own legal counsel, bear their own defense costs, and waive their right to seek reimbursement of such costs.

Notwithstanding the above, where a trial verdict or arbitration award allocates or determines the comparative fault of the members, the members may seek reimbursement and/or reallocation of defense costs, settlement payments, judgments and awards, consistent with said comparative fault.

For purposes of this section, the terms "employee" or "employees" shall refer to and include employees, officers, agents, representatives, subcontractors or volunteers.

Notwithstanding the foregoing, no employee, officer, agent, representative, subcontractor or volunteer of any party to this Agreement shall be considered an "employee" of any other party to this Agreement for purposes of indemnification.

12. Legal Representation and Advice. Each party employee shall rely upon and consult with its respective jurisdiction's legal counsel regarding legal matters or issues related to the employee's performance pursuant to this Agreement. In the event that a legal matter. or issue relates to two or more employees of differing jurisdictions, said jurisdictions shall meet and confer on appropriate legal representation and apportionment of costs, if applicable.

For purposes of this section, the terms "employee" or "employees" shall refer to and include employees, officers, agents, representatives, subcontractors or volunteers.

Notwithstanding the foregoing, no employee, officer, agent, representative, subcontractor or volunteer of any party to this Agreement shall be considered an "employee" of any other party to this Agreement for purposes of legal representation and advice.

MANAGEMENT SERVICES AGREEMENT

13. Entire Agreement. PARTIES agree that this Agreement constitutes the sole and only Agreement between them representing the management services and correctly sets forth their obligations and duties with respect to each other.

14. Amendment. This Agreement may be amended only by written consent of the PARTIES to the Agreement.

15. Subject Headings The subject heading of the Paragraphs in this Agreement are included solely for the purposes of convenience and references, and shall not be deemed to explain, modify, limit, amplify or aid in the meaning, construction or interpretation of any provision of this Agreement.

16. No Interpretation Against Drafting. This Agreement has been negotiated at arm's length between PARTIES hereto. Accordingly, any rule or law (including California Civil Code §1635 et seq.) or legal decisions that would require interpretation of any ambiguities in this Agreement against the party that has drafted the applicable provisions, is not applicable and is waived. The provisions of this Agreement shall be interpreted in a reasonable manner to effect the purpose of the PARTIES.

17. Execute in Counterparts. The parties hereto agree that there shall be § ~. originals of this agreement which shall be identical in all respects, including form and substance. The parties may execute this Agreement in two or more counterparts, which shall, in the aggregate, be deemed an original, but all of which, together, shall constitute one and the same instrument.

18. Governing Law. This Agreement shall be construed in accordance with and governed by the laws of the State of California.

MANAGEMENT SERVICES AGREEMENT

Executed at San Diego, California on the date and year first appearing above.

City of Del Mar
a • n
a Municipal Corporation
Name: _~_vr.. __ ~------
lts: _~--~----'-..L----
Rancho Santa Fe Fire Protection District
By:d~-=/J21._~~
Name::rcWM$ ~. Ashrra:f±
Its: ~ca,,'$·, d£.ot:
, ':&,.rd o~ Vt C\J~~'<.SMANAGEMENT SERVICES AGREEMENT

..

EXHIBIT A
Description of Services
The Rancho Santa Fe Fire Protection District (RSF) will furnish the following services:

1. Duty Coverage.

The Rancho Santa Fe Fire Protection District will furnish the management services that include the positions of Shift Battalion Chiefs (3) to the City of Del Mar, City of Encinitas and City of Solana Beach in order to provide supervision of operations for their Fire Departments. Said management services shall include the following:
a. Provide emergency incident command officer coverage.* b. Perform a management role and assume command of field operations as well as direct assigned personnel at the scene of emergencies involving fire, all types of accidents, gas leaks, flooded structures, hazardous materials and life saving and rescue work.
c. Make decisions on the utilization and practical application of agency resources to ensure proper emergency coverage is maintained.
d. Effectuate policies, orders, rules and regulations. Enforce agency rules and regulations and recommend and takes disciplinary action when necessary. e. Assure agency health and safety guidelines are followed, and exercise discretion to ensure a safe working environment is maintained.
f. Respond to incidents requiring a chief officer, when necessary. g. Daily supervision of personnel. Supervise adherence to agency policies and procedures (i.e., personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies, etc.). h. Conduct morning briefings with all shift personnel at the fire stations.

1. Communicate daily activities with each Operations Chief and disseminate critical information.

J. Meet with company officers in each station to explain new orders, answer questions, discuss policies and procedures, and ensure proper awareness of new standards.
k. Receive and relay and pertinent information; deliver interdepartmental mail.

1. Assist the Operation Chief with company officers' evaluations. m. Assist Company Officer with counseling and coaching of subordinates when there is a performance or personnel problem, if necessary.

MANAGEMENT SERVICES AGRE EM ENT

n. Participate in training activities and observe companies as they participate in drills.
o. Act as initiating official for investigations and citizen's complaints; Analyze information obtained and handle as appropriate, or develop a report for further consideration.
p. Maintain records and review RMS reports per developed program. q. Participate in captains' meetings when on duty
r. Participate in agency scheduled operations or staff meetings. *Should RSF personnel at or above the Battalion Chief level be unavailable to respond, the Cities of Del Mar, Encinitas and Solana Beach will use shared duty officers from other cooperating agencies or choose to ·provide their own "Duty Officer"
The Encinitas Fire Department will furnish the following services:

1. Management services for Del Mar
The Encinitas Fire Department will furnish the management services that include the positions of Fire Chief (1), Deputy Chiefs (3), Fire Marshal {1) and Management Analyst (1) to the City of Del Mar in order to manage its Fire Department. Said management services shall include the following:
a. Under the Direction and supervision of the City Manager of Del Mar, provide broad policy guidance, fire management expertise and leadership to Del Mar fire personnel.
b. Confer with Del Mar Fire Department personnel when required to ascertain the needs and evaluate the efficiency of the services provided by the Del Mar Fire Department to its citizens.
c. As directed by the City Manager, respond to citizen complaints regarding personnel or services, requests for services, and inquires. d. Provide support to major incidents.
e. Promote a harmonious working relationship between fire prevention and suppression personnel of each respective agency while striving to uphold each Fire Departments Mission Statements.
f. Coordinate assignment and maintenance programs of fire apparatus and equipment.
g. Supervise and provide direction when needed for fire prevention suppression, and EMS activities for the City of Del Mar.
h. Supervise personnel of the Del Mar Fire Department. Supervise adherence to Del Mar policies and procedures (i.e., personnel rules, administrative policies,

MANAGEMENT SERVICES AGREEMENT

purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies, etc.).

1. As directed by the City Manager, attend and represent the Del Mar Fire Department and implement Del Mar's policies and directives at various local and regional meetings [i.e., City Council (when required), City Manager staff meetings, County Fire Chiefs, North Zone, CSA-17, UDC, etc.].

J. Supervise the purchasing of materials and equipment within the budgetary constraints of Del Mar.
k. Provide overhead supervision for safety, command and control functions on an as needed basis.

1. Provide support personnel dependent upon nature and location of incident for Emergency Operation Center (EOC) activities, during activation. m. Assist in the maintenance of the Cities' emergency plans and coordinate training for Del Mar staff.
n. Administer grant programs and submit applications for grants o. Prepare and review budgets and facilitate cost recovery.

2. Training Services for Del Mar
The Encinitas Fire Department will furnish training services of a Deputy Chief (Training Officer) to Del Mar in order to train, and assist in the training management of Del Mar's Fire Department. Said training services shall include the following:
a. Under direction of the Fire Chief, coordinate the training program for the members of the Del Mar Fire Department.
b. Prepare and oversee said training program.
c. Monitor required annual training attendance records. d. Ensure annual state and federal training mandates are met. e. Ensure that all firefighters are instructed in the same firefighter techniques (North Zone Operations and Training Manual).
f. Provide training guidance and management to Del Mar fire personnel. g. Establish training standards and develop curriculum and lesson plans. h. Develop a master training schedule including multi-company drills on a regular basis.

1. Training shall include the development of a training academy for new hires.

J. Evaluate training effectiveness and periodically review training records for completeness.
k. Represent Del Mar at Zone and County training activities.

MANAGEMENT SERVICES AGREEMENT

3. Management Services for Solana Beach
The Encinitas Fire Department proposes to furnish the management services that include the positions of Fire Chief (1) and Deputy Chiefs (2) to the City of Solana Beach in order to manage its Fire Department. Said management services shall include the following:
a. Under the Direction and supervision of the City Manager of Solana Beach, provide broad policy guidance, fire management expertise and leadership to Solana Beach fire personnel.
b. Confer with Solana Beach Fire Department personnel when required to ascertain the needs and evaluate the efficiency of the services provided by the Solana Beach Fire Department to its citizens.
c. At the direction of the City Manager, respond to citizen complaints regarding personnel or services, requests for services, and inquires. d. Provide support to major incidents.
e. Promote a harmonious working relationship between fire prevention and suppression personnel of each respective agency while striving to uphold each Fire Departments Mission Statements.
f. Coordinate assignment and maintenance programs of fire apparatus and equipment.
g. As directed by the City Manager, attend and represent the Solana Beach Fire Department and implement Solana Beach's policies and directives at various local and regional meetings [i.e., City Council (when required), City Manager staff meetings, County Fire Chiefs, North Zone, CSA-17, UDC, etc.]. h. Supervise the purchasing of materials and equipment within the budgetary constraints of Solana Beach.

1. Provide overhead supervision for safety, command and control functions on an as needed basis.

J. Provide support personnel, dependent upon nature and location of incident for Emergency Operation Center (EOC) activities, during activation.

4. Training Services for Solana Beach
The Encinitas Fire Department will furnish training services of a Deputy Chief (Training Officer) to Solana Beach in order to train, and assist in the training management of Solana Beach's Fire Department. Said training services shall include the following:
a. Under direction of the Fire Chief, coordinate the training program for the members of the Solana Beach Fire Department.
b. Prepare and oversee said training program.
c. Monitor required annual training attendance records. d. Ensure annual state and federal training mandates are met.

MANAGEMENT SERVICES AGREEMENT

e. Ensure that all firefighters are instructed in the same firefighter techniques (North Zone Operations and Training Manual).
f. Provide training guidance and management to Solana Beach fire personnel. g. Establish training standards and develop curriculum and lesson plans. h. Develop a master training schedule including multi-company drills on a regular basis.

1. Training shall include the development of a training academy for new hires.

J. Evaluate training effectiveness and periodically review training records for completeness.
k. As designated by the City Manager, represent Solana Beach at Zone and County training activities.

MANAGEMENT SERVICES AGREEMENT

EXHIBIT B
Annual Payment for Services
October 15, 2009 - October 14, 2010
Total (Salary
DMR SOL ENC RSF & Benefits)
DIRECTOR PS/ FIRE CHIEF $ 28,576 $ 44,762 $ 149,573 $ - $ DEPUTY CHIEF {TRAINING)1 $ 25,525 $ 39,983 $ 133,602 $ - $ DEPUTY CHIEF {ADM IN/SUPPORT
SERVICES) 1 $ 25,525 $ 39,983 $ 133,602 $ - $
DEPUTY CHIEF {OPS) 1 $ 33,675 $ - $ 165,435 $ - $
BATTALION CHIEF {3)2 $ 52,876 $ 80,437 $ 234,229 $ 209,874 $ FIRE MARSHAL $ 24,748 $ - $ 121,577 $ - $

MANAGEMENT ANALYST (DP,
GRANTS) $ 19,504 $ - $ 95,819 $ - $
SUBTOTAL - ENC REVENUE $ 157,553 $ 124,727 N/A N/A
SUBTOTAL-RSFREVENUE $ 52,876 $ 80,437 $ 234,229 N/A
TOTAL $ 210,429 $ 20S,164 $1,033,838 $ 209,874 $
Cost Allocation DMR SOL ENC RSF
Fire Chief/Training Officer/Deputy
Chief 12.82% 20.08% 67.10%
Battalion Chiefs 9.16% 13.93% 40.57% 36.35%
Ops Chief/Fire Marshal/ Analyst 16.91% 83.09%
1 MOU with Encinitas Deputy Chiefs expires 6/30/10 and total salary and benefits cost does not reflect any possible salary increase effective 7 /1/10. 2 Total salary and benefits cost for Rancho Santa Fe FPO Battalion Chiefs does not reflect any possible salary increase effective 7 /1/10.

MANAGEMENT SERVICES AGREEMENT

222,911
199,110
199,110
199,110
577,416
146,325
115,323
1,659,304

FIRST AMENDMENT TO

AGREEMENT FOR COOPERATIVE MANAGEMENT SERVICES
This Amendment ("Amendment") is entered into the 15th day of September, 2010 ("Effective Date") regarding that certain AGREEMENT FOR COOPERATIVE MANAGEMENT SERVICES dated October 15, 2009 by and between CITY OF DEL MAR, CITY OF ENCINITAS, RANCHO SANTA FE FIRE PROTECTION DISTRICT and the CITY OF SOLANA BEACH (collectively the "Parties") ("Agreement").

Recitals
WHEREAS, Section 14 of the Agreement permits amendment of the Agreement by a writing signed by the Parties;
WHEREAS, the Parties agree to amend the Agreement as more fully stated herein.

NOW, THEREFORE, the Parties agree as follows:

1. Exhibit "A" (Description of Services) is hereby deleted and a new Exhibit "A" (Description of Services) attached hereto as Attachment "l" is substituted in its place.

2. Exhibit "B" (Annual Payments for Services) is hereby deleted and a new Exhibit "B" (Annual Payments for Services) attached hereto as Attachment "2" is substituted in its place.

3. This Amendment may be executed simultaneously or in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement.

4. Except as specifically provided herein, all terms shall have the same meaning as defined in the Agreement.

5. Except as specifically amended herein, the Agreement shall remain in full force and effect.
[Signatures on Next Page]
Executed the first day and year appearing above at San Diego, California.

City of Del Mar
a Municipal Corporation
Its:

Rancho Santa Fe Fire Protection District
a Special District
By: • -
Name: _________ J_a_m_e_s_· _H_. _A_s_h_cr_a_ft
I ts: ----'-P'-'rec..::s;.:_i dc:...e=n-'--t"'", ..CCB-"o-"a'-'--r=d--'o'--'f-'D--'i-'-re-"-c"-'t'--'o~rs City of Solana Beach
a Municipal CorpQiati0n ,{'/I"•/••
<"'.,-~
i'"
, ·("·),t. r""
By: _____ =---------
Name: David Ott
Its: City Manager
ATTACHMENT 1

EXHIBIT A
Description of Services
The Rancho Santa Fe Fire Protection District (RSF) will furnish the following services:

1. Duty Coverage.

The Rancho Santa Fe Fire Protection District will furnish the management services that include the positions of Shift Battalion Chiefs (3) to the City of Del Mar, City of Encinitas and City of Solana Beach in order to provide supervision of operations for their Fire Departments. Said management services shall include the following:
a. Provide emergency incident command officer coverage.* b. Perform a management role and assume command of field operations as well as direct assigned personnel at the scene of emergencies involving fire, all types of accidents, gas leaks, flooded structures, hazardous materials and life saving and rescue work.
c. Make decisions on the utilization and practical application of agency resources to ensure proper emergency coverage is maintained.
d. Effectuate policies, orders, rules and regulations. Enforce agency rules and regulations and recommend and takes disciplinary action when necessary. e. Assure agency health and safety guidelines are followed, and exercise discretion to ensure a safe working environment is maintained.
f. Respond to incidents requiring a chief officer, when necessary. g. Daily supervision of personnel. Supervise adherence to agency policies and procedures (i.e., personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies, etc.). h. Conduct morning briefings with all shift personnel at the fire stations. i. Communicate daily activities with each Operations Chief and disseminate critical information.
j. Meet with company officers in each station to explain new orders, answer questions, discuss policies and procedures, and ensure proper awareness of new standards.
k. Receive and relay and pertinent information; deliver interdepartmental mail.

I. Assist the Operation Chief with company officers' evaluations. m. Assist Company Officer with counseling and coaching of subordinates when there is a performance or personnel problem, if necessary. n. Participate in training activities and observe companies as they participate in drills.
o. Act as initiating official for investigations and citizen's complaints; Analyze information obtained and handle as appropriate, or develop a report for further consideration.
p. Maintain records and review RMS reports per developed program. q. Participate in captains' meetings when on duty.
r. Participate in agency scheduled operations or staff meetings. *Should RSF personnel at or above the Battalion Chief level be unavailable to respond, the Cities of Del Mar, Encinitas and Solana Beach will use shared duty officers from other cooperating agencies or choose to provide their own "Duty Officer"
The Encinitas Fire Department will furnish the following services:

1. Management Services for Del Mar
The Encinitas Fire Department will furnish the management services that include the positions of Fire Chief (1), Deputy Chiefs (2), Fire Marshal (l) and Management Analyst (l) to the City of Del Mar in order to manage its Fire Department. Said management services shall include the following:
a. Under the direction and supervision of the City Manager of Del Mar, provide broad policy guidance, fire management expertise and leadership to Del Mar fire personnel.
b. Confer with Del Mar Fire Department personnel when required to ascertain the needs and evaluate the efficiency of the services provided by the Del Mar Fire Department to its citizens.
c. As directed by the City Manager, respond to citizen complaints regarding personnel or services, requests for services, and inquires. d. Provide support to major incidents.
e. Promote a harmonious working relationship between fire prevention and suppression personnel of each respective agency while striving to uphold each Fire Department's Mission Statement.
f. Coordinate assignment and maintenance programs of fire apparatus and equipment.
g. Supervise and provide direction when needed for fire prevention, suppression, and EMS activities for the City of Del Mar.
h. Supervise personnel of the Del Mar Fire Department. Supervise adherence to Del Mar policies and procedures (i.e. personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies).
i. As directed by the City Manager, attend and represent the Del Mar Fire Department and implement Del Mar's policies and directives at various local and regional meetings [i.e. City Council (when required), City Manager staff meetings, County Fire Chiefs, North Zone, CSA-17, UDC]. j. Supervise the purchasing of materials and equipment within the budgetary constraints of Del Mar.
k. Provide overhead supervision for safety, command and control functions on an as needed basis.

I. Provide support personnel dependent upon nature and location of incident for Emergency Operation Center (EOC) activities, during activation. m. Assist in the maintenance of the Cities' emergency plans and coordinate training for Del Mar staff.
n. Administer grant programs and submit applications for grants. o. Prepare and review budgets and facilitate cost recovery.

2. Management Services for Solana Beach
The Encinitas Fire Department proposes to furnish the management services that include the positions of Fire Chief (1), Deputy Chiefs (2), Fire Marshal (1) and Management Analyst (1) to the City of Solana Beach in order to manage its Fire Department. Said management services shall include the following:
a. Under the direction and supervision of the City Manager of Solana Beach, provide broad policy guidance, fire management expertise and leadership to Solana Beach fire personnel.
b. Confer with Solana Beach Fire Department personnel when required to ascertain the needs and evaluate the efficiency of the services provided by the Solana Beach Fire Department to its citizens.
c. At the direction of the City Manager, respond to citizen complaints regarding personnel or services, requests for services, and inquires. d. Provide support to major incidents.
e. Promote a harmonious working relationship between fire prevention and suppression personnel of each respective agency while striving to uphold each Fire Department's Mission Statement.
f. Coordinate assignment and maintenance programs of fire apparatus and equipment.
g. Supervise and provide direction when needed for fire prevention, suppression, and EMS activities for the City of Solana Beach.
h. Supervise personnel of the Solana Beach Fire Department. Supervise adherence to Solana Beach policies and procedures (i.e. personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies).
i. As directed by the City Manager, attend and represent the Solana Beach Fire Department and implement Solana Beach's policies and directives at various local and regional meetings [i.e., City Council (when required), City Manager staff meetings, County Fire Chiefs, North Zone, CSA-17, UDC, etc.]. j. Supervise the purchasing of materials and equipment within the budgetary constraints of Solana Beach.
k. Provide overhead supervision for safety, command and control functions on an as needed basis.

I. Provide support personnel, dependent upon nature and location of incident for Emergency Operation Center (EOC) activities, during activation. m. Assist in the maintenance of the Cities' emergency plans and coordinate training for Del Mar staff.
n. Administer grant programs and submit applications for grants. o. Prepare and review budgets and facilitate cost recovery.

The Solana Beach Fire Department will furnish the following services:

1. Training Services for Encinitas and Del Mar
The Solana Beach Fire Department will furnish training services of a Deputy Chief - Training Officer (1) to the Encinitas and Del Mar Fire Departments in order to train and assist in the training management of the Encinitas and Del Mar Fire Departments. Said training services shall include the following:
a. Under direction of the Fire Chief, coordinate the training program for the members of the Encinitas and Del Mar Fire Departments.
b. Prepare and oversee said training program.
c. Monitor required annual training attendance records. d. Ensure annual state and federal training mandates are met. e. Ensure that all firefighters are instructed in the same firefighter techniques (North Zone Operations and Training Manual).
f. Provide training guidance and management to Encinitas and Del Mar fire personnel.
g. Establish training standards and develop curriculum and lesson plans. h. Develop a master training schedule including multi-company drills on a regular basis.
i. Training shall include the development of a training academy for new hires. j. Evaluate training effectiveness and periodically review training records for completeness.
k. Represent Encinitas and Del Mar Fire Departments at Zone and County training activities, as well as Unified Disaster Council (UDC) meeting.

I. Provide oversight of the Department(s) Community Emergency Response Team (CERT) program(s).

ATTACHMENT 2

EXHIBIT B
Annual Payment for Services
September 15, 2010 - September 14, 2011
- ---- -- -- ---- ---

DIRECTOR PS/ FIRE CHIEF

DEPUTY CHIEF (TRAINING)
DEPUlY CHIEF (ADMIN/SUPPORT
SERVICfS)
DEPUlY CHIEF (OPS)
BATTALION CHIEF (3) 1

FIRE MARSHAL

MANAGEMENT ANALYST (DISASTER

PREP, GRANTS)
TOTAL
--- -

ENC REVENUE

RSF REVENUE

SOL REVENUE -- ---
Cost Allocation
ENC Fire Chief/ENC Deputy Chief/SOL
Training OfficPr/Fire Marshal/Analyst
RSF Battalion Chiefs
DMR --➔ ----
$ 29,725
$ 23,711
$ 26,231
$ 26,231
$ 54,870
$ 20,185
$ 15,156
$ 196,109
$ 117,529
$ 54,870
$ 23,711 - ·--~----------·---·-
DMR

12./7%

9.14'¾,

SOL ENC
$ 46,339 $ lSG,632
$ 3G,964 $ 124,942
$ 40,893 $ 138,223
$ 40,893 $ 138,223
$ 83,331 $ 238,509
$ 31,467 $ 106,363
$ 23,627 $ 79,863
$ 303,514 $ 982,755
$ 183,219 N/A
$ 83,331 $ 238,509
N/A $ 12~~~~

SOL ENC

19.91% 67 31%

13.88% 39.72%
Total (Salary
RSF & Ben~fits)
$ $ 232,WS
$ $ 185,617
$ $ 205,348
$ $ 205,348
$ 223,739 $ 600,448
$ $ 158,016
$ $ 118,(,4':,
$ 223,739 $ 1,706,117
N/A - .. , - -·- ·--·---··

N/A - -------------- ---

N/A ------ --- -----
RSF

37.26%
1 Total salary and benefits cost for Rancho Santa Fe FPO Battalion Chiefs does not reflect any possible salary increase effective 7 /1/11.

SE('ONI> AI\IENDl\1ENT TO
AGRl(El\l ENT FOR COOPERATIVI( l\lANAGEl\l ENT Sl(RVICES This J\111cndmcnt C-Anu·ndmenf') is entered into the l ') L h day of November. 20 I 0 C-lfffoctivc Date") regarding that certain J\CiRFEMENT FOR COOPl•:RATIVI; MJ\N/\CEMFNT SLRVIC!a,S dated October l.'i. 2009 by and between CITY OF Dl!L MAR, CITY OF ENCINITAS. H.J\NCI IO SANT/\ l·T FIR!! PROTITTION DISTRICT and the ClTY OF SOLAN/\ BF/\( 'I I (collectively the "Parties") ("'Agreemenf').

Recitals
\VIIERl(AS, Scctio11 1-1- of the J\grccmcnt permits a111cndmcnt of the J\grcc111cnt by a writing signed by th1.: Parties;
Wlll(REAS, the Parti1.:s agree to amend the J\grce111cnt as more fully stated herein.

NOW, TII ERl(FOIU:. the Pmtics agree as follows:

I. l'.xhihit ··J\ .. ( Description of Services) is hereby deleted and a n1.:w Fxhihit ";\ .. ( Description of Sen ices) attached hereto as J\ttachmcnt .. I" is substituted in its place. l'.xhibit --1r· (J\1111ual Pay1m:nts for Services) is hereby deleted and a new 1,:xhihit --1r· (J\nnual Pay111e11ts l<.lr Ser, ices) attached hereto as Attachment --2-- is substituted in its place . . 1. This Anwndment may he executed simultaneously or in counterparts. each of which shall h1.: deemed a11 origi11al. hut all of which together shall constitute one ;md the same Agreement.
-1-. Fxcept as spccilieally provided herein. all terms shall have the sa111e meaning as dclined in the J\grecment.
'i. l;xcept as s11L-ci lically amemlcd herein. the J\grecn1ent shall remain in full force and effect.

I Signatures on Next Page I
1:xecutul the tin,t day and year appearing above at San Diego, ( 'alit't1rnia.

City of Del Mar
a M. lit)··· ·ipal ( 'oq/,tion
,~//ff{dilif ~eZ - Na1~te: - d /e/) J--~ 4/2(j/~
Its a7 ~d(fel
( 'ity ol" Fncinitas
a Municipal Corporation
By:

Name: Phi 1 Cot ton
Its: City Manager
Rancho Santa J:e !-'ire Prntcctit,11 District
a Special District
( 'ity of Sola11a Bcad1
a Municipal Corporation
By:

Name:

Its:
!\TT!\( 'I IMENT I

EXHIBIT A
Description of Services
The Rancho Santa Fe Fire Protection District (RSF) will furnish the following services:

I. Duty Coverage.

The Rancho Santa Fe Fire Protection District will furnish the management services that include the positions of Shift Battalion Chiefs (3) to the City of Del Mar, City of Encinitas and City of Solana Beach in order to provide supervision of operations for their Fire Departments. Said management services shall include the following:
a. Provide emergency incident command officer coverage.* h. Perform a management role and assume command of field operations as well as direct assigned personnel at the scene of emergencies involving fire, all types of accidents, gas leaks, flooded structures, hazardous materials and life saving and rescue work.
c. Make decisions on the utilization and practical application of agency resources to ensure proper emergency coverage is maintained.
d. Effectuate policies, orders, rules and regulations. Enforce agency rules and regulations and recommend and takes disciplinary action when necessary. c. Assure agency health and safety guidelines are followed, and exercise discretion to ensure a safe working environment is maintained.
f. Respond to incidents requiring a chief officer, when necessary. g,. Daily supervision of personnel. Supervise adherence to agency policies and procedures (i.e., personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies, etc.).

11. Conduct morning briefings with all shift personnel at the fire stations.

1. Communicate daily activities with each Operations Chief and disseminate critical information.

J. Meet with company officers in each station to explain new orders, answer questions, discuss policies and procedures, and ensure proper awareness of new standards.
k. Receive ,ind relay and pertinent information; deliver interdepartmental mail.

I. Assist the Operation Chief with company officers' evaluations. 11 Assist Company Officer with counseling and coaching of subordinates when there is a performance or personnel problem, if necessary. ·1 Participate in training activities and observe companies JS they participate in ,!rills.
, Act as initiating official for investigations and citizen's complrlints; Analyze information obtained Jnd handle as appropriate, or develop a report for further consideration.

Maintain records and review RMS reports per developed program. , 1 Participate in cJptains' meetings when on duty.
r ParticipJte in agency scheduled operations or staff meeting~. *Should RSF personnel at or above the Battalion Chief level be unavailable to respond, the Cities of Del Mar, Encinitas and Solana Beach will use shared duty officers from other cooperating .:igencies or choose to provide their own "Duty Officer"
, 1i ng Officer
1 ( hn SJnta Fe Fire Protection District will furnish the management services of a non1 1l1nn Chief (1) to oversee the training function of the Encinitas, Del Mar and Solana ,. Departments. Said management services shall include the following:

Under direction of the Fire Chiefs, coordinate the training program for the members of the Encinitas, Del Mar and Solana Beach Fire Departments. h. Prepare and oversee said training program.

Monitor required annual training attendance records.
,I. Ensure annual state and federal training mandates are met. l' Ensure that all firefighters are instructed in the same firefighter techniques (North Zone Operations and Training Manual).

Provide training guidance and manJgement to Encinitas, Del Mar and Solana Beach fire personnel.
g Establish training standards and develop curriculum and lesson plans. h. Develop a master training schedule including multi-company drills on a regular basis.

1. Training shall include the development of a trJining academy for new hires.

J EvJluate training effectiveness and periodically review training records for completeness.
k. Represent the Encinitas, Del Mar and Solana Beach Fire Departments at Zone and County training activities and meetings.

I. Provide oversight of the Department(s) Community Emergency Response Team (CERT) program(s).
111. Oversee firefighter recruitment, testing (including promotional) and hiring.

The Encinitas Fire Department will furnish the following services:

I. Management Services for Del Mar
The Encinitas Fire Department will furnish the management services that include the positions of Fire Chief (1), Deputy Chiefs (2), Fire Marshal (1) and Management Analyst (1) to the City of Del Mar in order to manage its Fire Department. Said management services shall include the following:
a. Under the direction and supervision of the City Manager of Del Mar, provide broad policy guidance, fire management expertise and leadership to Del Mar fire personnel.
h. Confer with Del Mar Fire Department personnel when required to ascertain the needs and evaluate the efficiency of the services provided by the Del Mar Fire Department to its citizens.
c. As directed by the City Manager, respond to citizen complaints regarding personnel or services, requests for services, and inquires. d. Provide support to major incidents.
c. Promote a harmonious working relationship between fire prevention and suppression personnel of each respective agency while striving to uphold each Fire Department's Mission Statement.

I'. Coordinate assignment and maintenance programs of fire apparatus and equipment.
g,. Supervise and provide direction when needed for fire prevention, suppression, and EMS activities for the City of Del Mar.
h. Supervise personnel of the Del Mar Fire Department. Supervise adherence to Del Mar policies and procedures (i.e. personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies).

1. As directed by the City Manager, attend and represent the Del Mar Fire Department and implement Del Mar's policies and directives at various local and regional meetings [i.e. City Council (when required), City Manager staff meetings, County Fire Chiefs, North Zone, CSA-17, UDC] . . 1- Supervise the purchasing of materials and equipment within the budgetary constraints of Del Mar.
k. Provide overheild supervision for silfety, command and control functions on an as needed basis.

I. Provide support personnel dependent upon nature and location of incident for Emergency Operation Center (EOC) activities, during activatic>n. 111. Assist in the maintenance of the Cities' emergency plans and coordinate training for Del Mar staff.

11. Administer grc1nt programs and submit applications for grants. o. Prepare and review budgets and facilitate cost recovery.

2. Management Services for Solana Beach
The Encinitas Fire Department proposes to furnish the management ·;ervices that include the positions of Fire Chief (1), Deputy Chiefs (2), Fire Marshal (1) and Management Analyst (1) to the City of Solana Beach in order to manage its Fire Department. Said management services shall include the following:
a. Under the direction and supervision of the City Manager of Solana Beach, provide broad policy guidance, fire management expertise and leadership to Solana Beach fire personnel.
b. Confer with Solana Beach Fire Department personnel when required to ascertain the needs and evaluate the efficiency of the services provided by the Solana Beach Fire Department to its citizens.
c. At the direction of the City Manager, respond to citizen complaints regc1rding personnel or services, requests for services, and inquires. d. Provide support to major incidents.
c. Promote a harmonious working relationship between fire prevention and suppression personnel of each respective agency while striving to uphold each Fire Department's Mission Statement.
r. Coordinate assir,nment and maintenance programs of fire apparatus and equipment.
g. Supervise and provide direction when needed for fire prevention, suppression, and EMS activities for the City of Solana Beach.
h. Supervise personnel of the Solana Beach Fire Department. Supervise adherence to Solana Beach policies and procedures (i.e. personnel rules, administrative policies, purchasing and budget policies, budget admini'.;tration, department emergency operc1tions policies, memorandum of understanding, vacc1tion, and sick leave policies).

1. As directed by the City Manager, attend and represent the Solanc1 Beach Fire Department and implement Solana Beach's policies and directives at various local and regional meetings [i.e., City Council (when required), City Manager staff meetings, County Fire Chiefs, North Zone, CSA-17, UDC, etc.]. _I- Supervise the purchasing of materials and equipment within the budgetary constraints of Solana Beach.
k. Provide overhead supervision for safety, command and control functions on an as needed ba'.)is.

I. Provide support personnel, dependent upon nature and location of incident for Emergency Operation Center (EOC) activities, during activation. m. Assist in the maintenance of the Cities' emergency plans and coordinate training for Del Mar staff.

11. Administer grant programs and submit applications for grants. o. Prepare and review budgets and facilitate cost recovery.

3. Management Services for the Rancho Santa Fe Fire Protection District The Encinitas Fire Department proposes to furnish the management services that include the positions of Deputy Chiefs (2) in order to manage the operations and administrative services functions of its Fire Department. Said management services shall include the following:
a. Under the direction and supervision of the Fire Chief of the Rancho Santa Fe Fire Protection District (RSFFPD), provide broad policy guidance, fire management expertise and leadership to Rancho Santa Fe fire personnel. h. Confer with Rancho Santa Fe Fire Department personnel when required to ascertain the needs and evaluate the efficiency of the services provided by the RSFFPD to its citizens.
c. As directed by the Fire Chief, respond to citizen complaints regarding personnel or services, requests for services and inquires.
d. Provide support to major incidents.
c. Promote a harmonious working relationship between fire prevention and suppression personnel of each respective agency while striving to uphold each Fire Department's Mission Statement.
r Supervise and provide direction when needed for fire suppression c1nd EMS activities of the RSFFPD.
g. Supervise personnel of the RSFFPD. Supervise adherence to RSFFPD policies and procedures (i.e. personnel rules, administrative policies, purchasing and budget policies, budget administration, depc1rtment emergency operations policies, memorandum of understanding, vacation, and sick leave policies). h. As directed by the Fire Chief, c1ttend and represent the RSFFPD and implement its policies and directives at vc1rious local and regional meetings [i.e. Board of Directors (when required), staff meetings, County Fire Chiefs, North Zone, CSA17, UDC].

1. Supervise the purchasing of mc1terials and equipment within the budgetc1ry constraints of RSFFPD.

J. Provide overhead supervision for safety, command and control functions on an as needed basis.
k. Assume the duties of Public Information Officer (PIO), as necessary.

I. Serve as Safety Officer, as necessary.
111. Oversee and manage the RSFFPD participation in the Regional Communications System (RCS) and Computer Aided Dispatch (CAD) and Records Management Systems (RMS) and coordinate support to RSFFPD personnel for these systems.

11. Oversee and manage special projects, as assigned by the Fire Chief.

The Solana Beach Fire Department will furnish the following services:

1. Support Services for Del Mar, Encinitas and the Rancho Sant21 Fe Fire Protection District
The Solana Beach Fire Department will furnish a Deputy Chief (1) to oversee the support services function of the Del Mar, Encinitas and Rancho Santa Fe FirE Departments. Said support services shall include the following:
a. Coordinate assignment and maintenance programs of fire apparatus and equipment.
h. As directed by the Fire Chiefs, attend and represent the RSFFPD and implement its policies and directives at various local and regional meetings [i.e. Board of Directors (when required), staff meetings, County Fire Chiefs, North Zone, CSA17, UDC]. c. Oversee and manage special projects, as assigned by the Fir2 Chiefs. d. Oversee maintenance program for fire stations and serve a~ point of contact for fire personnel for facility maintenance or procurement requests. c. Direct the forecast of funds needed for staffing, equipment, materials ,ind supplies.
r Monitor and approve expenditures and request budget adjustments.

AITACIIMl'.NT :2

EXHIBIT B
Annual Payment for Services
November 1, 2010 - October 30, 2011
November E:i, :2010 - November 14, 2010
---- - ---- .. ·---------- -- --------------- ----· ·----·- ----------- - - ····--·-·-- ------ -- ------- ------

DIRECTOR PS/ FIRE CHIEF

DEPUTY CHIEF (OPERATIONS)

DEPUTY CHIEF (ADMINISTRATIVE SERVICES)

DEPUTY CHIEF (SUPPORT SERVICES)
BATTALION CHIEF (TRAINING) 1
BATTALION CHIEF (3) 1

FIRE MARSHAL

MANAGEMENT ANALYST
TOTAL ---·--·-------------- ----

ENC REVENUE ------- -- - --

RSF REVENUE -- --- ---------- ------- -

SOL REVENUE
Cost Allocation
ENC Fire Chief/Fire Marshc1I/An<1lyst
RSF Bc1ttalion Chiefs/ ENC Deputy Chiefs/
SOLDeputy_.~hief
s
s
s
s
$
$
$
$
$
$
$
$
DMR
29,725 s
18,765 s
18,765 s
16,962 s
17,959 $
54,870 $
20,185 $
15,156 $
192,387 $
102,596 $
12,829 $
16,962
DMR

12.77'X,

9.14'X,

SOL ENC RSF
46,339 s 156,631 s
28,498 s 81,568 s 76,517
28,498 s 81,568 s 76,517
25,760 $ 73,730 $ 69,165
27,275 s 78,066 $ 73,231
83,331 $ 238,509 $ 223,738
31,467 $ 106,364 $
23,627 $ 79,862 $
294,795 $ 896,298 $ 519,168
158/\30 N/A $ 153,033
110,G0'> $ 316,574 N/A
N/A $ 73,730 $ 69,165

SOL ENC RSF

19.91% 67.31%

13.88% 39.72% 37.26%
1 Total salary and benefits cost for Rancho Santa Fe FPD Battalion Chiefs does not reflect any possible s;:ilary increase effective 7 /1/11.

Contract costs are shaded.

Total (Salary
& Benefits)
s 232,695
s 205,348
s 205,348
$ 185,617
$ 196,531
$ 600,448
$ 1S8,01G
$ 118,64'i
$ 1,902,648

THIRD AMENDMENT TO

AGREEMENT FOR COOPERATIVE MANAGEMENT SERVICES
This Amendment ("Amendment") is entered into the L day of July, 2018 {"Effective Date") regarding that certain AGREEMENT FOR COOPERATIVE MANAGEMENT SERVICES dated October 15, 2009 by and between CITY OF DEL MAR, CITY OF ENCINITAS, RANCHO SANTA FE FIRE PROTECTION DISTRICT and the CITY OF SOLANA BEACH (collectively the "Parties") ("Agreement").

Recitals
WHEREAS, Section 14 of the Agreement permits amendment of the Agreement by a writing signed by the Parties;
WHEREAS, the Parties agree to amend the Agreement as more fully stated herein .

NOW, THEREFORE, the Parties agree as follows:

1. Section 6.0 (Compensation) in the original agreement is hereby deleted and a revised Section 6.0 (Compensation) provided below is substituted in its place.

6. Compensation. Those PARTIES receiving fire management services agree to pay for the services herein to be performed, during the term of this Agreement. The fees for fire management services shall be calculated using the total actual cost of salaries and benefits for personnel providing the services identified in Exhibit "A" during the term of this Agreement and apportioned to reflect the extent to which the PARTIES utilize fire management services, based on the following formula:
10% equally shared
20% by population (based on the most recent figures from the State of California Department of Finance)
20% by area served
20% by number of annual calls for service (based on the most recent figures from North County Dispatch Joint Powers Authority)
30% by number of fire suppression personnel
The apportionment will be calculated annually using the most recent statistics required for the above-mentioned formula.

The total payment to Parties to render the services described in Exhibit "A" shall be made in quarterly installments.

The compensation provided to the Parties for services herein shall increase each year by the actual increase in salary and benefits of the positions providing the personnel services to that particular party for that fiscal year.

An administrative fee agreeable to all parties will be assessed annually. [Section 6.1 is still in effect without modification]

2. Pursuant to Section 7 .2 of the Agreement, the Rancho Santa Fe Fire Protection District has terminated this Agreement without cause and is no longer party to this Agreement.

Effective July 1, 2013, the Parties to the Agreement shall constitute and be defined as the City of Del Mar, City of Encinitas and City of Solana Beach.

3. Exhibit "A" (Description of Services) is hereby deleted and a new Exhibit "A" (Description of Services) attached hereto as Attachment "1" is substituted in its place.

4. Exhibit "B" (Annual Payments for Services) is hereby deleted. The annual payments for services are determined when the final personnel costs and administrative fees are known for the fiscal year and by the cost apportionment method described in Section 6.

The City of Encinitas will distribute a final cost allocation to the Parties reflecting actual costs for providing personnel services for the fiscal year, when final costs are known.

5. This Amendment may be executed simultaneously or in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement.

6. Except as specifically provided herein, all terms shall have the same meaning as defined in the Agreement.

7. Except as specifically amended herein, the Agreement shall remain in full force and effect.
[Signatures on Next Page]
2 Executed the first day and year appearing above at San Diego, California.

City of Del Mar
a Municipal Corporation
By:~
- ~
Name: Scat+ W \::\v+b
Its: c,; -kJ tJ\CLY)l\~(2-,r'
City of Encinitas
ipal Cor,i,oration
' • I~
______,_:'---" I ' 1;;• 11£ ,t
Name: Lt&: ~· I ~ -:.-,ac -I- " l - . Ir,, /
lts:~;r-t'-fF
City of Solana Beach
Name:

Its: c. ,,.Y J-,1 A ,J A(;.ef<.
3 ATTACHMENT 1

EXHIBIT A
Description of Services
The Encinitas Fire Department will furnish the management services that include the positions of Fire Chief (1), Fire Marshal (1), and Management Analyst (1), to the Cities of Del Mar and Solana Beach in order to manage all Fire Departments. All other Chief Officers may be furnished by any of the three cities .

If there is a change to the allocation of positions noted above, all three cities agree to reevaluate the cost allocation structure.

If the Fire Chief determines that an employee of this management services agreement is being utilized excessively by one party of this agreement, then the Parties agree that all three City Managers shall meet to re-balance the workload or discuss other appropriate remedies.

Cooperatively, said management services shall include the following:

1. Management Services
a. Under the direction and supervision of the City Managers of Del Mar, Encinitas, and Solana Beach, provide broad policy guidance, fire management expertise and leadership to Del Mar, Encinitas, and Solana Beach fire personnel. b. Confer with Del Mar, Encinitas, and Solana Beach Fire Department personnel when required to ascertain the needs and evaluate the efficiency of the services provided by all Departments to their respective citizens. c. As directed by the City Managers, respond to citizen complaints regarding personnel or services, requests for services, and inquires. d. Provide support to major incidents.
e. Promote a harmonious working relationship between fire prevention and suppression personnel of each respective agency while striving to uphold each Fire Department's Mission Statement.
f. Coordinate assignment and maintenance programs of fire apparatus and equipment.
g. Oversee maintenance program for fire stations and serve as point of contact for fire personnel for facility maintenance or procurement requests. h. Supervise and provide direction when needed for fire prevention, suppression, and EMS activities for the Cities of Del Mar, Encinitas, and Solana Beach. 4 i. Supervise personnel of the Del Mar, Encinitas, and Solana Beach Fire Departments. Supervise adherence to Del Mar, Encinitas, and Solana Beach Department policies and procedures (i.e. personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies).
j. As directed by the City Managers, attend and represent the Del Mar, Encinitas, and Solana Beach Fire Departments and implement each City's policies and directives at various local and regional meetings [i.e. City Council (when required), City Manager staff meetings, County Fire Chiefs, North Zone, CSA-17, UDC].
k. Supervise the purchasing of materials and equipment within the budgetary constraints of each Department.

I. Direct the forecast of funds needed for staffing, equipment, materials and supplies.
m. Monitor and approve expenditures and request budget adjustments. n. Provide overhead supervision for safety, command, and control functions on an as needed basis.
o. Provide support personnel dependent upon nature and location of incident for Emergency Operation Center (EOC) activities, during activation. p. Assist in the maintenance of the Cities' emergency plans and coordinate training for each City's staff.
q, Administer grant programs and submit applications for grants. r. Prepare and review budgets and facilitate cost recovery.

2. Duty Coverage.
a. Provide emergency incident command officer coverage. b. Perform a management role and assume command of field operations as well as direct assigned personnel at the scene of emergencies involving fire, all types of accidents, gas leaks, flooded structures, hazardous materials and life saving and rescue work.
c. Make decisions on the utilization and practical application of agency resources to ensure proper emergency coverage is maintained.
d. Effectuate policies, orders, rules and regulations. Enforce agency rules and regulations and recommend and takes disciplinary action when necessary. e. Assure agency health and safety guidelines are followed, and exercise discretion to ensure a safe working environment is maintained.
f. Respond to incidents requiring a chief officer, when necessary. g. Daily supervision of personnel. Supervise adherence to agency policies and procedures (i.e., personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies, etc.). 5 h. Conduct morning briefings with all shift personnel at the fire stations. i. Communicate daily activities with each Operations Chief and disseminate critical information.
j. Meet with company officers in each station to explain new orders, answer questions, discuss policies and procedures, and ensure proper awareness of new standards.
k. Receive and relay any pertinent information; deliver interdepartmental mail.

I. Perform annual evaluations of company officers assigned to shift and ensure annual evaluations are complete for all members assigned to shift. m. Assist Company Officer with counseling and coaching of subordinates when there is a performance or personnel problem, if necessary. n. Participate in training activities and observe companies as they participate in training/drills.
o. Act as initiating official for investigations and citizen's complaints; Analyze information obtained and handle as appropriate, or develop a report for further consideration.
p. Maintain records and review RMS reports per developed program. q. Participate in captains' meetings when on duty.
r. Participate in agency scheduled operations or staff meetings. s. Review FirstWatch response data at the end of every shift. t. Review Monthly Activity Reports.

3. Training Officer
a. Under direction of the Fire Chief, coordinate the training program for the members of the Del Mar, Encinitas, and Solana Beach Fire Departments. b. Prepare and oversee said training program.
c. Monitor required annual training attendance records. d. Ensure annual state and federal training mandates are met. e. Ensure that all firefighters are instructed in the same firefighter techniques (North Zone Operations and Training Manual).
f. Provide training guidance and management to Del Mar, Encinitas, and Solana Beach fire personnel.
g. Establish training standards and develop curriculum and lesson plans. h. Develop a master training schedule including multi-company drills on a regular basis.
i. Training shall include the development of a training academy for new hires. j. Evaluate training effectiveness and periodically review training records for completeness.
6 ,.
k. Represent the Del Mar, Encinitas, and Solana Beach Fire Departments at Zone and County training activities and meetings.

I. Provide oversight of the Department(s} Community Emergency Response Team (CERT) program(s}.
m. Oversee firefighter recruitment, testing (including promotional) and hiring. 7 FOURTH AMENDMENT TO

AGREEMENT FOR COOPERATIVE MANAGEMENT SERVICES
This Amendment ("Amendment") is entered into the L day of July, 2019 ("Effective Date") regarding that certain AGREEMENT FOR COOPERATIVE MANAGEMENT SERVICES dated October 15, 2009 by and between CITY OF DEL MAR, CITY OF ENCINITAS, RANCHO SANTA FE FIRE PROTECTION DISTRICT and the CITY OF SOLANA BEACH (collectively the "Parties") ("Agreement").

Recitals
WHEREAS, Section 14 of the Agreement permits amendment of the Agreement by a writing signed by the Parties;
WHEREAS, the Parties agree to amend the Agreement as more fully stated herein.

NOW, THEREFORE, the Parties agree as follows:

1. Exhibit "A" (Description of Services) is hereby deleted and a new Exhibit "A" (Description of Services) attached hereto as Attachment "1" is substituted in its place.

2. This Amendment may be executed simultaneously or in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement.

3. Except as specifically provided herein, all terms shall have the same meaning as defined in the Agreement.

4. Except as specifically amended herein, the Agreement shall remain in full force and effect.
[Signatures on Next Page]
Executed the first day and year appearing above at San Diego, California.

City of Del Mar
a Municipal Corporation
By: 7 g,A ~ w .
- Name: ~ c:h:: W, H0 rV\
Its: C,\-y tv\C'lYlOi~l'.,(
Date
City of Solana Beach
a Municipal Corporation
Name:
2 ATTACHMENT 1

EXHIBIT A
Description of Services
The Encinitas Fire Department will furnish the management services that include the positions of Fire Chief (1), Fire Marshal (1), Senior Deputy Fire Marshal (1), and Management Analyst (1), to the Cities of Del Mar and Solana Beach in order to manage all Fire Departments. All other Chief Officers may be furnished by any of the three cities.

If there is a change to the allocation of positions noted above, all three cities agree to reevaluate the cost allocation structure.

If the Fire Chief determines that an employee of this management services agreement is being utilized excessively by one party of this agreement, then the Parties agree that all three City Managers shall meet to re-balance the workload or discuss other appropriate remedies.

Cooperatively, said management services shall include the following:

1. Management Services
a. Under the direction and supervision of the City Managers of Del Mar, Encinitas, and Solana Beach, provide broad policy guidance, fire management expertise and leadership to Del Mar, Encinitas, and Solana Beach fire personnel. b. Confer with Del Mar, Encinitas, and Solana Beach Fire Department personnel when required to ascertain the needs and evaluate the efficiency of the services provided by all Departments to their respective citizens. c. As directed by the City Managers, respond to citizen complaints regarding personnel or services, requests for services, and inquires. d. Provide support to major incidents.
e. Promote a harmonious working relationship between fire prevention and suppression personnel of each respective agency while striving to uphold each Fire Department's Mission Statement.
f. Coordinate assignment and maintenance programs of fire apparatus and equipment.
g. Oversee maintenance program for fire stations and serve as point of contact for fire personnel for facility maintenance or procurement requests. h. Supervise and provide direction when needed for fire prevention, suppression, and EMS activities for the Cities of Del Mar, Encinitas, and Solana Beach. 3 i. Supervise personnel of the Del Mar, Encinitas, and Solana Beach Fire Departments. Supervise adherence to Del Mar, Encinitas, and Solana Beach Department policies and procedures (i.e. personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies}.
j. As directed by the City Managers, attend and represent the Del Mar, Encinitas, and Solana Beach Fire Departments and implement each City's policies and directives at various local and regional meetings [i.e. City Council (when required}, City Manager staff meetings, County Fire Chiefs, North Zone, CSA-17, UDC].
k. Supervise the purchasing of materials and equipment within the budgetary constraints of each Department.

I. Direct the forecast of funds needed for staffing, equipment, materials and supplies.
m. Monitor and approve expenditures and request budget adjustments. n. Provide overhead supervision for safety, command, and control functions on an as needed basis.
o. Provide support personnel dependent upon nature and location of incident for Emergency Operation Center {EOC) activities, during activation. p. Assist in the maintenance of the Cities' emergency plans and coordinate training for each City's staff.
q. Administer grant programs and submit applications for grants. r. Prepare and review budgets and facilitate cost recovery.

2. Duty Coverage.
a. Provide emergency incident command officer coverage. b. Perform a management role and assume command of field operations as well as direct assigned personnel at the scene of emergencies involving fire, all types of accidents, gas leaks, flooded structures, hazardous materials and life saving and rescue work.
c. Make decisions on the utilization and practical application of agency resources to ensure proper emergency coverage is maintained.
d. Effectuate policies, orders, rules and regulations. Enforce agency rules and regulations and recommend and takes disciplinary action when necessary. e. Assure agency health and safety guidelines are followed, and exercise discretion to ensure a safe working environment is maintained.
f. Respond to incidents requiring a chief officer, when necessary. g. Daily supervision of personnel. Supervise adherence to agency policies and procedures (i.e., personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies, etc.). 4 h. Conduct morning briefings with all shift personnel at the fire stations. i. Communicate daily activities with each Operations Chief and disseminate critical information.
j . Meet with company officers in each station to explain new orders, answer questions, discuss policies and procedures, and ensure proper awareness of new standards.
k. Receive and relay any pertinent information; deliver interdepartmental mail.

I. Perform annual evaluations of company officers assigned to shift and ensure annual evaluations are complete for all members assigned to shift. m. Assist Company Officer with counseling and coaching of subordinates when there is a performance or personnel problem, if necessary. n. Participate in training activities and observe companies as they participate in training/drills.
o. Act as initiating official for investigations and citizen's complaints; Analyze information obtained and handle as appropriate, or develop a report for further consideration.
p. Maintain records and review RMS reports per developed program . q. Participate in captains' meetings when on duty.
r. Participate in agency scheduled operations or staff meetings. s. Review FirstWatch response data at the end of every shift. t. Review Monthly Activity Reports.

3. Training Officer
a. Under direction of the Fire Chief, coordinate the training program for the members of the Del Mar, Encinitas, and Solana Beach Fire Departments. b. Prepare and oversee said training program.
c. Monitor required annual training attendance records. d. Ensure annual state and federal training mandates are met. e. Ensure that all firefighters are instructed in the same firefighter techniques {North Zone Operations and Training Manual).
f. Provide training guidance and management to Del Mar, Encinitas, and Solana Beach fire personnel.
g. Establish training standards and develop curriculum and lesson plans. h. Develop a master training schedule including multi-company drills on a regular basis.
i. Training shall include the development of a training academy for new hires. j. Evaluate training effectiveness and periodically review training records for completeness.
5 k. Represent the Del Mar, Encinitas, and Solana Beach Fire Departments at Zone and County training activities and meetings.

I. Provide oversight of the Department(s) Community Emergency Response Team (CERT) program(s).
m. Oversee firefighter recruitment, testing (including promotional) and hiring. 6 1

FIFTH AMENDMENT TO

AGREEMENT FOR COOPERATIVE MANAGEMENT SERVICES
This Fifth Amendment to the Agreement (“Fifth Amendment”) is entered into and effective the 5th day of September, 2023, (“Effective Date”), by and between the City of Del Mar, City of Encinitas, and City of Solana Beach (collectively the “Parties”).

RECITALS
WHEREAS, on October 15, 2009, the cities of Del Mar, Encinitas, and Solana Beach and the Rancho Santa Fe Fire Protection District entered into that certain Agreement for Cooperative Management Services (“Agreement”); and WHEREAS, effective July 1, 2013, the Rancho Santa Fe Protection District is no longer a party to the Agreement, and the Agreement was amended to reflect that the cities of Del Mar, Encinitas, and Solana Beach are the remaining parties to the Agreement; and
WHEREAS, Section 14 of the Agreement allows for the Agreement to be amended only by written consent of the Parties to the Agreement; and WHEREAS, the Parties now wish to amend the Agreement to add an Administrative Fire Captain to the list of positions to be furnished by the Encinitas Fire Department.

NOW, THEREFORE, the Parties agree as follows:

1. Exhibit “A” (Description of Services) is hereby deleted and a new Exhibit “A” (Description of Services) adding an Administrative Fire Captain position is attached hereto as Attachment “1" is substituted in its place.

2. This Amendment may be executed simultaneously or in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement.

3. Except as specifically provided herein, all terms shall have the same meaning as defined in the Agreement.

4. Except as specifically amended herein, the Agreement and any prior amendments shall remain in full force and effect.
[Signatures on Next Page]
DocuSign Envelope ID: 95D5E185-756C-4307-B5C2-D96CBA0C4DBD 2 IN WITNESS WHEREOF, the Parties have caused this Fifth Amendment to be effective as of the date first written above.

City of Del Mar,
a municipal corporation
By: _________________________
Ashley Jones, City Manager
City of Encinitas,
a municipal corporation
By: _________________________
Pamela Antil, City Manager
City of Solana Beach,
a municipal corporation
By: _________________________
Gregory Wade, City Manager
DocuSign Envelope ID: 95D5E185-756C-4307-B5C2-D96CBA0C4DBD r DocuSigned by:

L ~~4F~tuk
3 ATTACHMENT 1

EXHIBIT A
Description of Services
The Encinitas Fire Department will furnish the management services that include the positions of Fire Chief (1), Administrative Fire Captain (1), Fire Marshal (1), Senior Deputy Fire Marshal (1), and Management Analyst (1), to the Cities of Del Mar and Solana Beach in order to manage all Fire Departments. All other Chief Officers may be furnished by any of the three cities.

If there is a change to the allocation of positions noted above, all three cities agree to re-evaluate the cost allocation structure.

If the Fire Chief determines that an employee of this management services agreement is being utilized excessively by one party of this agreement, then the Parties agree that all three City Managers shall meet to re-balance the workload or discuss other appropriate remedies.

Cooperatively, said management services shall include the following:

1. Management Services
a. Under the direction and supervision of the City Managers of Del Mar, Encinitas, and Solana Beach, provide broad policy guidance, fire management expertise and leadership to Del Mar, Encinitas, and Solana Beach fire personnel.
b. Confer with Del Mar, Encinitas, and Solana Beach Fire Department personnel when required to ascertain the needs and evaluate the efficiency of the services provided by all Departments to their respective citizens.
c. As directed by the City Managers, respond to citizen complaints regarding personnel or services, requests for services, and inquires. d. Provide support to major incidents.
e. Promote a harmonious working relationship between fire prevention and suppression personnel of each respective agency while striving to uphold each Fire Department’s Mission Statement.
f. Coordinate assignment and maintenance programs of fire apparatus and equipment.
g. Oversee maintenance program for fire stations and serve as point of contact for fire personnel for facility maintenance or procurement requests.

DocuSign Envelope ID: 95D5E185-756C-4307-B5C2-D96CBA0C4DBD 4 h. Supervise and provide direction when needed for fire prevention, suppression, and EMS activities for the cities of Del Mar, Encinitas, and Solana Beach.
i. Supervise personnel of the Del Mar, Encinitas, and Solana Beach Fire Departments. Supervise adherence to Del Mar, Encinitas, and Solana Beach Department policies and procedures (i.e. personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency operations policies, memorandum of understanding, vacation, and sick leave policies).
j. As directed by the City Managers, attend and represent the Del Mar, Encinitas, and Solana Beach Fire Departments and implement each City’s policies and directives at various local and regional meetings [i.e. City Council (when required), City Manager staff meetings, County Fire Chiefs, North Zone, CSA-17, UDC].
k. Supervise the purchasing of materials and equipment within the budgetary constraints of each Department.
l. Direct the forecast of funds needed for staffing, equipment, materials and supplies.
m. Monitor and approve expenditures and request budget adjustments. n. Provide overhead supervision for safety, command, and control functions on an as needed basis.
o. Provide support personnel dependent upon nature and location of incident for Emergency Operation Center (EOC) activities, during activation. p. Assist in the maintenance of the Cities' emergency plans and coordinate training for each City’s staff.
q. Administer grant programs and submit applications for grants. r. Prepare and review budgets and facilitate cost recovery.

2. Duty Coverage
a. Provide emergency incident command officer coverage. b. Perform a management role and assume command of field operations as well as direct assigned personnel at the scene of emergencies involving fire, all types of accidents, gas leaks, flooded structures, hazardous materials and life saving and rescue work.
c. Make decisions on the utilization and practical application of agency resources to ensure proper emergency coverage is maintained. d. Effectuate policies, orders, rules and regulations. Enforce agency rules and regulations and recommend and takes disciplinary action when necessary.
e. Assure agency health and safety guidelines are followed, and exercise discretion to ensure a safe working environment is maintained. f. Respond to incidents requiring a chief officer, when necessary. g. Daily supervision of personnel. Supervise adherence to agency policies and procedures (i.e., personnel rules, administrative policies, purchasing and budget policies, budget administration, department emergency DocuSign Envelope ID: 95D5E185-756C-4307-B5C2-D96CBA0C4DBD 5 operations policies, memorandum of understanding, vacation, and sick leave policies, etc.).
h. Conduct morning briefings with all shift personnel at the fire stations. i. Communicate daily activities with each Operations Chief and disseminate critical information.
j. Meet with company officers in each station to explain new orders, answer questions, discuss policies and procedures, and ensure proper awareness of new standards.
k. Receive and relay any pertinent information; deliver interdepartmental mail.
l. Perform annual evaluations of company officers assigned to shift and ensure annual evaluations are complete for all members assigned to shift. m. Assist Company Officer with counseling and coaching of subordinates when there is a performance or personnel problem, if necessary. n. Participate in training activities and observe companies as they participate in training/drills.
o. Act as initiating official for investigations and citizen’s complaints; Analyze information obtained and handle as appropriate, or develop a report for further consideration.
p. Maintain records and review RMS reports per developed program. q. Participate in captains’ meetings when on duty.
r. Participate in agency scheduled operations or staff meetings. s. Review FirstWatch response data at the end of every shift. t. Review Monthly Activity Reports.

3. Training Officer
a. Under direction of the Fire Chief, coordinate the training program for the members of the Del Mar, Encinitas, and Solana Beach Fire Departments. b. Prepare and oversee said training program.
c. Monitor required annual training attendance records. d. Ensure annual state and federal training mandates are met. e. Ensure that all firefighters are instructed in the same firefighter techniques (North Zone Operations and Training Manual).
f. Provide training guidance and management to Del Mar, Encinitas, and Solana Beach fire personnel.
g. Establish training standards and develop curriculum and lesson plans. h. Develop a master training schedule including multi-company drills on a regular basis.
i. Training shall include the development of a training academy for new hires.

DocuSign Envelope ID: 95D5E185-756C-4307-B5C2-D96CBA0C4DBD 6 j. Evaluate training effectiveness and periodically review training records for completeness.
k. Represent the Del Mar, Encinitas, and Solana Beach Fire Departments at Zone and County training activities and meetings.
l. Provide oversight of the Department(s) Community Emergency Response Team (CERT) program(s).
m. Oversee firefighter recruitment, testing (including promotional) and hiring.

DocuSign Envelope ID: 95D5E185-756C-4307-B5C2-D96CBA0C4DBD Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Encinitas:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: [email protected] To advise City of Encinitas of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from City of Encinitas
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with City of Encinitas
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guidesigning-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
 You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
 Until or unless you notify City of Encinitas as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Encinitas during the course of your relationship with City of Encinitas.

June 18, 2025
City of
Encinitas
Ashley Jones, City Manager
City of Del Mar
1050 Camino Del Mar
Del Mar, CA 92014
Alyssa Muto, City Manager
City of Solana Beach
635 South Highway 101
Solana Beach, CA 92075
Via Certified Mail and Email
Subject: Notice of Withdrawal from the Cooperative Fire Management Services Agreement Dear City Managers,
Pursuant to Section 7.2 of the Cooperative Fire Management Services Agreement dated October 15, 2009, as amended June 2023, the City of Encinitas hereby provides formal notice of its intent to withdraw from the Agreement.

This notice serves as the required written notification that the City of Encinitas will terminate its participation in the Cooperative Fire Management Services Agreement, effective March 31, 2026. The City of Encinitas will continue to fulfill its obligations under the Agreement during the notice period to ensure an orderly and coordinated transition of fire management responsibilities.

The decision to withdraw was made by the Encinitas City Council at a publicly noticed meeting held on June 11 , 2025 following thorough evaluation of the city's evolving operational needs, increased service demands, and long-term strategic direction.

Encinitas remains committed to maintaining strong interagency relationships and regional collaboration through continued mutual aid participation, cooperative training opportunities, and emergency response coordination.

We appreciate the years of partnership and collaboration shared through this agreement and look forward to working closely with your cities to support a smooth transition.

Tel 760/633-2600 FAX 760/633-2627, 505 South Vulcan Avenue, Encinitas, CA 92024 TDD 760/633-2700

Notice of Withdrawal Fire Management Services Agreement Please direct all correspondence regarding this matter to:

Joshua L. Gordon
Fire Chief
City of Encinitas
j [email protected]
Phone: 760 633-2801
Sincerely,
___, ~- k IV~ ~yi~
~i;er Campbell
City Manager
City of Encinitas
Tel 760/633-2600 FAX 760/633-2627, 505 South Vulcan Avenue, Encinitas, CA 92024 TDD 760/633-2700