Solvang City Council
May 23, 2022

CAPITAL IMPROVEMENT

PROGRAM
305
Capital Improvement Program Funding
Fund 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028+ GENERAL FUND-100 $ 3,290,000.00 $ 1,165,000.00 $ 4,965,000.00 $ 385,000.00 $ 790,000.00 $ 350,000.00 $ 6,325,000.00 WATER-500 $ 1,290,000.00 $ 1,730,000.00 $ 3,920,000.00 $ 5,680,000.00 $ 3,310,000.00 $ 420,000.00 $ 1,200,000.00 SEWER-501-5200 $ 60,000.00 $ 950,000.00 $ 35,000.00 $ 500,000.00 $ 1,030,000.00 $ - $ 1,530,000.00 WWTP-501-5300 $ 900,000.00 $ 1,060,000.00 $ 7,500,000.00 $ 7,535,000.00 $ 100,000.00 $ - $ 800,000.00 TRANSIT-502 $ 300,000.00 $ 215,000.00 $ - $ 270,000.00 $ 160,000.00 $ - $ 500,000.00 MEASURE A-204/LOCAL
TRANSPORTATION -203 $ 468,000.00 $ 843,000.00 $ 468,000.00 $ 1,673,000.00 $ 468,000.00 $ 468,000.00 $ 1,872,000.00 IMPACT FEES-200 $ - $ - $ - $ - $ - $ - $ -
SB1-GAS TAX-RMRA-202 $ 250,000.00 $ 150,000.00 $ 275,000.00 $ 275,000.00 $ 275,000.00 $ 275,000.00 $ 1,100,000.00 TOTAL $ 6,558,000.00 $ 6,113,000.00 $ 17,163,000.00 $ 16,318,000.00 $ 6,133,000.00 $ 1,513,000.00 $ 13,327,000.00 Capital Improvement Program Funding by Fund (Year by Year) 306
Public Works Department and Utilities Department Capital Improvement Program & Studies Summary Sheet FY 2022-23 thru 2031-32
Studies 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Public Works Department $ 150,000 $ 60,000 $ - $ 20,000 $ 50,000 $ - $ 80,000 Utilities Department $ 50,000 $ - $ 30,000 $ - $ - $ - $ 85,000 Studies Total: $ 200,000 $ 60,000 $ 30,000 $ 20,000 $ 50,000 $ - $ 165,000 Public Works Department CIP 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Parks (Maintenance Division) $ 745,000 $ - $ - $ - $ 140,000 $ - $ - Facilities (Maintenance Division) $ 2,070,000 $ 95,000 $ - $ 70,000 $ 330,000 $ - $ 200,000 Streets (Engineering Division) $ 1,148,000 $ 1,298,000 $ 1,798,000 $ 1,018,000 $ 903,000 $ 1,018,000 $ 3,722,000 Traffic Mitigation (Engineering Division) $ 50,000 $ 725,000 $ 3,750,000 $ 1,205,000 $ - $ - $ 5,000,000 Stormwater (Engineering Division) $ 70,000 $ 40,000 $ 160,000 $ 40,000 $ 160,000 $ 75,000 $ 375,000 Transit (Engineering Division) $ 300,000 $ 215,000 $ - $ 270,000 $ 160,000 $ - $ 500,000 CIP Total: $ 4,383,000 $ 2,373,000 $ 5,708,000 $ 2,603,000 $ 1,693,000 $ 1,093,000 $ 9,797,000 Utilities Department CIP 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029-2032 Water (Water Division) $ 1,290,000 $ 1,730,000 $ 3,920,000 $ 5,680,000 $ 3,310,000 $ 420,000 $ 1,200,000 Sanitary Sewer (Wastewater Division) $ 60,000 $ 950,000 $ 35,000 $ 500,000 $ 1,030,000 $ - $ 1,530,000 WWTP (Wastewater Division) $ 900,000 $ 1,060,000 $ 7,500,000 $ 7,535,000 $ 100,000 $ - $ 800,000 CIP Total: $ 2,250,000 $ 3,740,000 $ 11,455,000 $ 13,715,000 $ 4,440,000 $ 420,000 $ 3,530,000 Red shading indicates that the Department CIP budget is high that Fiscal Year due to large projects.

TOTAL $ 6,633,000 $ 6,113,000 $ 17,163,000 $ 16,318,000 $ 6,133,000 $ 1,513,000 $ 13,327,000 307
Public Works Department Studies
FY 2021-22 thru 2030-31
Studies
Project Name, Description & Need
Funding
Sources 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Municipal Facilities Master Plan General Fund $ 70,000
Description : Prepare a master plan for City offices and all municipal facilities that will enable the City to efficiently provide city services and amenities for the next 30 years (including EV and solar facilities).

Need: City offices, public restrooms, public parking lots and other facilities were implemented in an uncoordinated manner and these facilities currently do not operate in the most efficient manner. In addition, the City facilities are not master planned for future changes in technology and anticipated growth. A Municipal Facilities Master Plan is needed to create a road map for upgrade and replacement of facilities in a coordinated manner to result in improved efficiency and service to the community.

Mission Drive Pedestrian and Vehicle corridor study General Fund $ 55,000 Description: Study the pedestrian crossings on Mission Drive (SR246) to determine the proper controls for pedestrians and vehicles to provide safe and efficient crossings and flow.

Need: Uncontrolled pedestrian crossings and other inefficiencies along the Mission Drive Corridor between Alisal and Fifth Street have caused excessive congestion through the corridor. The study will review the efficiency of the controlled intersections along Mission Drive with a keen eye on improving vehicular flow, queueing pedestrian crossings, and coordination of ped and vehicle signals. Removal of the Rapid Flashing Beacon (RFB) and replacement with a High-intensity Activated crossWalK (HAWK) signal interconnected with the Caltrans signals in coordination with other pedestrian controls, will be the focus of this study. The City has already reached out to Caltrans and this study is the necessary first step to initiate or modify any additional controls.

Mission Drive East & West End Road Widening Alternatives Study General Fund $ 60,000 Description : Conceptual study and alternatives evaluation for widening Mission Drive from Pine Street to Alamo Pintado Road, and from Nykobing to Skytt Mesa Drive to provide safer pedestrian & bicycle access.

Need: The planning and scoping of this project aligns with County regional multi-modal planning efforts. City Council and public input is needed to determine what, if any, future improvements are desired in these areas, and to position the City for possible future grant funding of capital improvements.

Short Range Transit Plan Update, and Infrastructure Plan Update Transit $ 50,000 $ 50,000 Description : Prepare updated Short Range Transit Plan, and prepare updated SYVT Infrastructure Plan.
308
Need: The Plan update is needed to strategically plan and implement future transit improvements to maximize ridership, and comply with Federal and State funding requirements.

ADA Paratransit Plan Update Transit $ 10,000 $ 10,000
Description : Prepare updated ADA Paratransit Plan.

Need: The Plan update is needed to comply with Federal and State funding requirements.

Title VI Plan Update Transit $ 15,000 $ 20,000 $ 20,000 Description : Prepare updated Title VI Civil Rights Plan.

Need: The Plan update is needed to comply with Federal and State funding requirements.

Total: $ 150,000 $ 60,000 $ - $ 20,000 $ 50,000 $ 80,000 Shading indicates work in progress.
309
Utilities Department Studies
FY 2022-23 thru 2031-32
Studies
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029-2032 Water Master Plan Update (completion) $ 50,000 Water Fund $50,000 Description : Update the City's 2011 Water System Master Plan to identify existing deficiencies and develop capital plan for necessary infrastructure upgrades and future water supply needs.

Need: The Plan will create a road map to implement necessary infrastructure upgrades and address future water supply needs to sustain the City's long term growth.

Sewer System Master Plan Update (completion) $ 50,000 Sewer Fund $ 50,000 Description : Develop hydraulic model and update the City's 1989 Sewer System Master Plan to identify existing deficiencies, and develop capital plan for necessary infrastructure upgrades for future development and growth.

Need: The Plan is needed to identify existing system deficiencies and replacement needs, forecast future capital improvement needs, and develop a 10-year Sewer System capital improvement plan. After identifying all needs, funding strategies can be pursued.

Sewer System Management Plan Update $ 65,000 Sewer Fund $ 30,000 $ 35,000 Description : Update the City's Sewer System Management Plan every 5 years as required by our State Permit to operate our sewer collection system.

Need: This is a regulatory requirement. Periodic updates to the City's Sewer System Management Plan ensure operational strategies stay abreast with current best management practices, procedures, and strategies.

Total: $ 115,000 $ 50,000 $ - $ 30,000 $ - $ - $ - $ 85,000 Shading indicates work in progress.
310
Capital Improvement Program
Maintenance (Parks) FY 2021-22 thru 2030-31
Capital Projects Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 HCA Playground Replacement General Fund $ 320,000
Description: Replace the existing playground at HCA Park with new multifaceted playground structure(s) to accommodate children of all ages, and active and passive recreation for parents as well.

Need: The existing play structure has served its useful life and only serves elementary school aged children. There is a need to provide a playground age appropriate for toddlers and kinder-aged children. Additionally, this new playground will provide new facilities to allow parents active recreation opportunities (Work Out Stations) as well a passive recreation (benches and tables) near the playground. General sitework within the park will be included in this project.

Parking Lot Maintenance General Fund $ 120,000
Description : Slurry seal and restripe the parking lot at HCA and Sunny Fields Parks as part of routine maintenance.

Need: This routine maintenance is needed to extend the useful life of the pavement, improve appearance, and reduce future expenditures.

HCA Park Multi-Upgrade Project General Fund $ 40,000
Description : Implement a comprehensive project to expand existing facilities and improve multiple areas throughout HCA Park including the following:

1. Replace deteriorated picnic tables at various locations.

2. Expand existing hiking and bike trail systems.

3. Expand existing playground structure.

4. Add DG, fencing and benches at new pickleball courts.

5. Add fitness/workout stations throughout the Park.

Prop 68 Grant $ 170,000
Need: Due to weather related deterioration over time, several picnic tables within the Park have reached the end of their useful life, are collapsing, and need to be replaced. Over the past few years City staff has received many requests from residents to improve and expand the hiking and bike trail system through HCA Park. Families with small children frequently use the Park and the existing playground structure does not include a toddler feature. Decomposed granite, fencing and benches are needed to improve the functionality of the new pickleball courts. Over the past few years staff has received requests for fitness stations throughout the Park. Including these will enhance the Park.

HCA Park Bicycle Pump Track General Fund $ 2,000
Description : Construct youth oriented bicycle pump track in the northeast end of the Park.

Prop 68 Grant $ 8,000
311
Capital Projects Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Need: During development of the Santa Ynez Valley Bicycle Master Plan strong community support for a youth oriented bicycle pump track was expressed. Therefore, a bicycle pump track was included within the Solvang portion of the final Santa Ynez Valley Bicycle Master Plan, and was approved and adopted by the Solvang City Council in 2019.

Completing this project will accomplish a City Council goal and meet the desire of the community.

HCA Skate Park Concrete Repairs General Fund $ 40,000
Description : Repair cracks and other minor defects in the concrete throughout the skate park.

Need: Regular care and maintenance of this facility is necessary to keep it in good working condition, and prevent a safety hazard and potential liability exposure due to lack of maintenance.

Solvang Park Gazebo Repairs General Fund $ 45,000
Description : Replace and repair the Gazebo roof, fascia, ceiling and lighting to extend the useful life of the Gazebo.

Need: The project is needed to repair the Gazebo, extend its useful life and better accommodate special events in Solvang Park.

HCA Pergola Replacement Project (Area D) General Fund $ 140,000 Description : Replace the existing aging pergola structure in Area D when it reaches the end of its useful life.

Need: The pergola has had past termite and dry rot damage, and is breaking down due to the weight and size of the wisteria vines. Eventually the entire structure will need to be fully replaced when it reaches the end of its useful life.

Total: $ 745,000 $ - $ - $ - $ 140,000 $ -
Prop 68 Grant Total: 178000
Future Projects: Solvang Park Gazebo ADA Lift.
312
Capital Improvement Program
Maintenance (Facilities) FY 2021-22 thru 2030-31
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Lots 4 & 5 EV Charging Project General Fund $ 130,000
Description: The Project includes installation of 12 EV chargers (9 Level 2, and 3 Level 3); four chargers for public use (1 Level 3), four chargers for City vehicles, and four chargers for transit use (2 Level 3). The chargers will be located in City Parking Lots 4 and 5 near the intersection of Oak Street & Second Street (next to the Solvang City Hall, Public Works and Planning offices. The Project will also include paving improvements to Parking Lot 5. With additional grant funding provided, SYVT will purchase the first EV vehicle for the fleet to coincide with the opening of the new charging facility
Grant $ 150,000
Need : The State is requiring transition of our transit fleet to all EV vehicles. In addition the City is in need of additional public EV charging stations, and the City needs its own EV charging facilities before we can transition our City fleet to EV vehicles.

City Hall Emergency Generator Replacement General Fund $ 350,000 Description : Replace and upgrade the old City Hall generator to also be able to power Well 4.

Need: The Project is needed to replace the existing generator that has reached the end of its useful life, and enable the new generator to also power Well 4 in the event of a prolonged power outage.

Veterans Hall ADA & Restroom Upgrades General Fund $ 600,000 Description : Enlarge Large Hall restrooms, remodel Legion Wing restrooms to be ADA compliant, replace remaining old windows, and construct other upgrades.

Need: The Project is needed to bring the existing restrooms into ADA compliance, improve energy efficiency, and improve the buildings ability to serve as an Emergency Shelter for the community.

Veterans Hall Emergency Generator General Fund $ 350,000 Description : Construct modifications to the Vets Hall existing electrical panel, install conduit and automatic transfer switch, and install portable emergency generator.

Need: The Vets Hall is a designated regional emergency shelter. The Project is needed to allow the Vets Hall to adequately function as a regional emergency shelter during a power outage.

City Hall Exterior Painting General Fund $ 50,000
Description : Paint exterior of City Hall.

Need: The Project will maintain the facility in good condition, improve appearance, and help extend the useful life of the facility.

Annex Building Drainage, Landscaping, and Exterior Painting General Fund $ 35,000 $ 45,000 Description: Replace exterior landscaping along Second Street with drought tolerant LID landscaping and, Install french drain and connect to drainage facility in Second Street. Repair exterior of Building in FY 23-24.

Need: The Project will maintain the facility in good condition, improve appearance, and help extend the useful life of the facility.

Electric Vehicle (EV) Charging Facilities General Fund $ 70,000 $ 330,000 313
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Description : Construct both municipal and public EV charging facilities at strategic locations throughout the City.

Need: The Project is needed to provide adequate EV charging facilities for expanded use of electric vehicles by both the City and visitors.

Restroom 3 Upgrades Project General Fund $ 200,000
Description : Construct major remodel and upgrades to Restroom 3.

Need: The Project will extend the useful life of the facility. Periodic upgrade to the existing facility is essential to the health and safety of the public. Sustainable water and energy facility enhancements will be incorporated into the project.

Parking Structure General Fund $ 100,000
Description: Study Parking Structure options for each of the City Parking Lots 1, 2, 4, and the Vets Parking Lot. Identify preferred alternative and move forward with conceptual design and cost estimates. This study will also review funding alternatives.

Need: The project will meet a stated Council goal and address the future need for additional parking in the Solvang Downtown area.

Lot 72 Improvements for Special Event Parking General Fund $ 130,000 Description: Grade a portion of Lot 72 and install 6-inch thick Class II base driving and parking surface. Develop a standard ingress and egress Need: The project will meet a stated Council goal and address the future need for additional parking in the Solvang Downtown area.

Public Works Bucket/Lift Truck General Fund $ 200,000
Description: Purchase a bucket truck to allow City staff to trim street trees, hang lights on street trees, hang banners, and perform various other aerial repairs and maintenance in a safe manner.

Need: The existing lift owned by the City has exceeded it useful lifespan, does not meet the current needs of the department, is currently not operating, and has become a maintenance liability. Rental rates for a serviceable truck is over $2,000 per week. The department needs this type of bucket truck to perform expected duties. This has caused increased costs to the City by utilizing contract labor to perform work that City staff is capable of performing
Restroom Fixture Upgrades Project General Fund $ 25,000 Description: Replace Restroom Fixtures to Touch Free fixtures for Toilets, Sinks and Urinals throughout City maintained Restrooms.

Need: The Project will reduce cost of maintenance, enhance hygiene in the restrooms by providing touch free operation, and reduce water usage.

Total: $ 2,070,000 $ 95,000 $ - $ 70,000 $ 330,000 $ 200,000 314
Capital Improvement Program
Streets FY 2021-22 thru 2030-31
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Slurry Seal Measure A $ 250,000 $ 200,000 $ 200,000 $ 400,000 Description : Construct slurry seal roadway maintenance to select streets.

Priority is based on condition and according to Pavement Maintenance Plan.
& SB1 Funding $ 275,000 $ 275,000 $ 275,000 $ 550,000
Need: The project provides critical maintenance to extend the useful life of the existing City roadway infrastructure and repair structural deterioration.

General Fund $ 25,000
Pavement Overlay, Repairs & Crack Seal Program Measure A $ 200,000 $ 200,000 $ 200,000 $ 400,000 Description : Construct crack seal and pavement overlay roadway maintenance to select street. Priority is based on condition and according to Pavement Maintenance Plan.
& SB1 Funding $ 100,000 $ 275,000 $ 275,000 $ 550,000
Need: The project provides critical maintenance to extend the useful life of the existing City roadway infrastructure and repair structural deterioration.

General Fund $ 350,000 $ 175,000 $ 175,000 $ 350,000
Miscellaneous Road Repairs and Maintenance Measure A $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000 Description : Construct sectional repairs to the roadway, crack sealing, curb and gutter repairs, and sidewalk replacements in advance of larger roadway maintenance projects.

Need: The project provides critical maintenance to extend the useful life of the existing City roadway infrastructure and repair structural deterioration.

Sidewalk Infill & Repair Measure A $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000 Description : Construct repairs to damaged sidewalks and construct new sidewalks to schools, parks and other primary destinations.

General Fund $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $400,000 Need: The project will improve facility safety and enhance the appearance of the City's sidewalk infrastructure. Location of new sidewalk will align with City's Sidewalk Master Plan.

Active Transportation (Non-Motorized Vehicle) Facilities General Fund $ 50,000 Description : Study, develop funding plans, and construct trail system throughout the City to provide on and off street connections for nonmotorized vehicles. This project will build upon previous studies but seek to develop a City-wide network of sidewalks and trails for residents and guests.

Measure A & Gas
Tax

TBD TBD TBD TBD TBD TBD
Need: This project aligns with City Council direction, will build upon County regional bicycle planning efforts, and will facilitate potential grant opportunities for the construction of the trail network.

Grants ? TBD TBD TBD TBD TBD TBD
Fredensborg Canyon Pedestrian Facility General Fund $ 40,000 $ 100,000 315
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Description : Design and construct a separated multi-purpose trail along Fredensborge Canyon Road between Chalk Hill Road and Vyborg Road.

Measure A $ 50,000
Need: There are currently no pedestrian or bicycle facilities along this roadway, which provides a connection between residential areas and the City's downtown core including schools, shopping, and other services.

Gas Tax $ 50,000
Access Ramp Improvements Measure A $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 260,000 Description : Construct new access ramps or upgrade existing access ramps along existing sidewalks.

General Fund
Need: This project is needed to meet Federal and State ADA infrastructure improvement mandates.

Bike Lane Improvements Measure A $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 112,000 Description: Install new and maintain existing bike lanes, sharrows, signage and other improvements throughout the City in accordance with the adopted Santa Ynez Valley Bicycle Master Plan, other City bikeway and trail guiding documents and efforts, and City Council direction.

Need: This project aligns with County regional bicycle planning efforts and City Council goals.

Public Parking Lot Maintenance General Fund $ 60,000 $ 55,000 $ 60,000 Description: Construct pavement repairs, slurry seal, striping and other maintenance to public parking lots. Each lot will be reviewed at the time of i t d f i t i i th b f ki
Lot 1 Lot 2 &
City Hall
Lot 3 &
Vets Hall
Need: The project provides critical maintenance to extend the useful life of the existing City pavement infrastructure.

Alisal Bridge Pier Repair Project General Fund $ 80,000 $ 80,000 $ 200,000 Description : Construct repairs to Piers 4, 5, 6 and 7 of Alisal Bridge per recommendations of 2012 Alisal Bridge Structural Evaluation Report.

HBP Grant ?? $ 700,000
Need: The project is critical to preserve the structural integrity and slow down deterioration of the bridge.

Total: $ 1,148,000 $ 1,298,000 $ 1,798,000 $ 1,018,000 $ 903,000 $ 1,018,000 $ 3,722,000 Funding Source Summary
Measure A: $ 518,000 $ 518,000 $ 468,000 $ 468,000 $ 468,000 $ 468,000 Gas Tax & SB1: $ 275,000 $ 150,000 $ 275,000 $ 275,000 $ 275,000 $ 275,000 General Fund: $ 355,000 $ 630,000 $ 355,000 $ 275,000 $ 160,000 $ 275,000 316
Capital Improvement Program
Traffic Mitigation FY 2021-22 thru 2030-31
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Mission Drive Ped and Signal Improvements Measure A $ 75,000 Local Transportation $ 250,000
Description: Install signal and other enhancements on Mission Drive as recommended by the Mission Drive Pedestrian and Vehicle corridor study. This will likely include a HALK Pedestrian crossing, other improvements to channelize pedestrians towards intended ped crossing locations, and other signal modifications to improve traffic circulation and pedestrian safety.

General Fund $ 200,000
Need: Uncontrolled pedestrian crossings and other inefficiencies along the Mission Drive Corridor between Alisal and Fifth Street have caused excessive congestion through the corridor. The study will review the efficiency of the controlled intersections along Mission Drive with a keen eye on improving vehicular flow, queueing pedestrian crossings, and coordination of ped and vehicle signals. Removal of the Rapid Flashing Beacon (RFB) and replacement with a High-intensity Activated crossWalK (HAWK) signal interconnected with the Caltrans signals in coordination with other pedestrian controls, will be the focus of this study.

The City has already reached out to Caltrans and this study is the necessary first step to initiate or modify any additional controls. Mission Drive with a keen eye on improving vehicular flow, queueing pedestrian crossings, and coordination of ped and vehicle signals. Removal of the Rapid Flashing Beacon (RFB) and replacement with a High-intensity Activated crossWalK (HAWK) signal interconnected with the Caltrans signals in coordination with other pedestrian controls, will be the focus of this study. The City has already reached out to Caltrans and this study is the necessary first step to initiate or modify any additional controls.

Mission Drive East End Bikeway/Shoulder Widening Project General Fund $ 50,000 $ 200,000 $ 3,750,000 Description : Construct shoulder widening along the south side of Mission Drive from Pine Street to Alamo Pintado Road to provide safer pedestrian and bicycle access.

Grant ??
Need: The construction of this Project aligns with Caltrans and County regional multi-modal planning efforts, provides bike lanes along this section of Hwy 246, and improves safety.

Caltrans Hwy 246 Bridge Replacement/Widening Project (at Alamo Pintado Creek)
Measure A
(Circulation Imps)
$ 605,000
Description : Facilitate and contribute to Caltrans project to replace and widen the Hwy 246 bridge over Alamo Pintado Creek.

Measure A Cost
Savings
$ 600,000
317
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Need: The construction of this Project aligns with Caltrans and County regional multi-modal planning efforts. The Caltrans bridge replacement project will include widening for bike lanes and connection to the existing Class I bike path between Solvang and the SY High School. The Caltrans project my also impact the intersection of Hwy 246 & Alamo Pintado Road.

Fjord Drive Extension General Fund $ 5,000,000
Description : Extend Fjord Drive west from its existing terminus westerly across Adobe Creek and then north up to the intersection of Mission Drive & Skytt Mesa Drive.

Grant ??
Need: The Project is needed to reduce traffic on Mission Drive through downtown Solvang by providing a partial bypass for Solvang residents living south of Mission Drive. The Project will also include creek restoration at its crossing with Adobe Creek by removing many years of concrete debris and restoring connection with the Santa Ynez River.

Total: $ 50,000 $ 725,000 $ 3,750,000 $ 1,205,000 $ - $ - $ 5,000,000 Traffic Impact Fees available as of 6-30-2020 = $1,678,804 Future Projects: Bikeway/Shoulder Widening (West End Mission Dr.); and Sunny Fields Spur Trail. 318
Capital Improvement Program
Stormwater FY 2021-22 thru 2030-31
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Trash Capture Improvements General Fund $ 70,000 $ 40,000 $ 160,000 $ 75,000 $ 175,000 Description: Complete large trash capture device for the Second Street DT Watershed.

Need: In accordance with the City's NPDES Permit, we are required by State mandate to plan for and implement 100% trash capture. The Project will improve water quality within our local creeks and the Santa Ynez River.

Adobe Creek Culvert Replacement General Fund $ 40,000 $ 160,000 Description : Replace and enlarge Adobe Creek culvert along Fredensborg Canyon Road just north of College Canyon Road.

Need: The Project is needed to replace and enlarge the CMP culvert that has reached the end of its useful life, and to reduce incidence of flooding of the road.

S. Alisal Rd Culvert Replacement General Fund $ 200,000 Description : Replace and enlarge undersized culverts along S. Alisal Road.

Need: The Project is needed to replace CMP culverts that are undersized and have failed multiple times during large storm events causing flooding and road closure.

Total: $ 70,000 $ 40,000 $ 160,000 $ 40,000 $ 160,000 $ 75,000 $ 375,000 319
Capital Improvement Program
Santa Ynez Valley Transit FY 2021-22 thru 2030-31
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Transit Vehicle Replacement Program Transit & $ 150,000 $ 215,000 $ 230,000 $ 500,000 Description : Ongoing Program to purchase new (replacement) transit buses.

Grants $ 150,000
Need: The ongoing Program is required to maintain the SYVT fleet in a "state of good repair" and meet the obligation to provide transit and dial-aride service to the community.

Transit System Infrastructure Improvements Transit & $ 40,000 $ 160,000 Description : Construct various SYVT infrastructure and bus stop improvements, yet to be determined.

Grants
Need: The Project will improve convenience and safety for passengers, and enhance visibility of transit stops to promote increased ridership.

Total: $ 300,000 $ 215,000 $ - $ 270,000 $ 160,000 $ - $ 500,000 320
Capital Improvement Program
Water FY 2022-23 thru 2031-32
Capital Projects
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029 - 2032 Waterline Replacement Program $ 3,710,000 Water Fund $ 1,000,000 $ 70,000 $ 700,000 $ 70,000 $ 700,000 $ 70,000 $ 1,100,000 Description : Ongoing Program to replace the City's old, deteriorated and/or undersized waterlines. Facilities will be replaced as identified by the Water Master Plan Update.

Need: The ongoing Program replaces undersized facilities, or facilities at the end of their useful life providing proper fire flow, more reliable service, fewer shutdowns, and shutdowns of shorter duration.

Valve and Fire Hydrant Replacement Program $ 250,000 Water Fund $ 50,000 $ 50,000 $ 50,000 $ 100,000 Description : Ongoing Program to replace the City's old, deteriorated and poorly functioning valves and fire hydrants. Facilities will be replaced as identified and prioritized by Water Division staff.

Need: The ongoing Program replaces facilities at the end of their useful life providing more reliable service, fewer shutdowns, and shutdowns of shorter duration.

Zone 2 to Zone 1 Pressure Reducing Station $ 410,000 Water Fund $ 60,000 $ 350,000 Description : Construct new pressure reducing station along the boundary of pressure Zones 1 & 2 to allow well water from Zone 2 to feed Zone 1.

Need: The Project will improve the flow of water through the City's water distribution system, and reduce energy costs to double pump water from Zone 1 to Zone 2.

Water System Security Improvements $ 250,000 Water Fund $ 50,000 $ 200,000 Description : Implement upgrades and improvements to enhance the security of the City's water facilities and water operations based on recommendations of the 2021 Water System Risk & Resiliency Assessment.

Need: The upgrades are needed to enhance the security of the City's water facilities and water operations.

Portable Emergency Generators $ 320,000 Water fund $ 160,000 $ 160,000 Description : Replace two old portable emergency generators that have reached the end of their useful lives, and purchase one additional portable emergency generator to reduce risk and improve water system reliability.

Need: As recommended by our recent Water System Risk & Reliability Assessment, two existing emergency generators are reaching the end of their useful lives and are in need of replacement. Also, an additional portable emergency generator is needed to reduce risk and improve water system reliability.

Water Meter Radio System Upgrade $ 330,000 Water Fund $ 30,000 $300,000 Description: Upgrade the City's water meter radio system with a new high antennae at Reservoir 2 and latest radio technology at all meters. Also d t b t d t t d di Need: The upgrades are needed to reduce operating costs, improve water conservation, and improve customer service. Provide real time t d i hi h ibl t t River Wells Project $ 3,150,000 Water Fund $ 50,000 $ 100,000 $ 300,000 $ 2,700,000 Description : Drill and equip new river wells with pumps, motors, piping, electrical and disinfection equipment. Construct waterlines to transmit well water to distribution system. Acquire easements for new river wells and waterlines.

Need: The Project will develop an additional water supply source for the City to help offset shortfalls in State Water supply allocations and improve water supply reliability.

Well 3 and 4 Wellhead Rehabilitation $ 310,000 Water Fund $ 60,000 $ 250,000 Description : Upgrade wellhead piping, valves, disinfection facilities, and instrumentation at Wells 3 & 4.

Need: The upgrades are needed to replace equipment at the end of its useful life and to maintain these wells in good operating condition to provide reliable water supply to the community.

Reservoir 3 Expansion Project $ 2,530,000 Water Fund $ 30,000 $ 2,500,000 321
Capital Projects
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029 - 2032 Description: Construction of a new 400,000 gallon reservoir to increase overall capacity in Zone 1. The project would supplement the current 200,000 gallon reservoir currently in service.

Need: For many years the City's water distribution system has been identified as being deficient in storage. The Project will significantly increase the water system's operational, firefighting and emergency storage, and allow for smoother water system operations in the event of a power outage. The increased capacity will also provide adequate supply Construction of HCA Middle Well $ 1,020,000 Water Fund $ 20,000 $ 1,000,000 Description: The project would complete the construction of the HCA middle well. This well will allow the city to meet consumer water demands and provide another source for ensuring resiliency and maintaining self-sufficiency.

Need: The city must continue to seek sources of water to provide safe and reliable supplies, to offset the continuing shortages of our State water supplies. Construction of an additional well will allow other wells to be rotated allowing for groundwater recovery and maintain longevity of infrastructure.

Reservoir 1 Roof Replacement $ 180,000 Water Fund $ 30,000 $ 150,000 Description: Replacement of deteriorating roof on the reservoir. Replacing the roof with a reliable and long life product ensuring the reservoir will provide a safe and sanitary environment for the city's water supply Need: The current roof has been in place for 25 plus years. The paneling on the roof has begun deteriorating compromising the security and quality of the city's water supply.

Purchase Mini Excavator $ 90,000 Water Fund $ 90,000
Description: Purchase of a new mini excavator, for continued responsiveness to maintaining and repair of the water distribution system.

Need: A new mini excavator will allow the crews an efficient tool to perform their routine and responsive maintenance and repairs to the water distribution system. As the backhoe is shared amongst all departments a mini excavator will provide the crews with the ability to maintain an efficient and prompt response during emergencies'.

Reservoir 1 Expansion Project $5,000,000 Water Fund $2,500,000 $2,500,000 Description: Expand reservoir 1 by approximately 600,000 gallons to provide needed additional operational, fire fighting and emergency storage. The project also includes acquiring the necessary property to expand the reservoir.

Need: For many years the City's water distribution system has been identified as being deficient in storage. The project will significantly increase the water system's operational, fire fighting and emergency storage, and allow for smoother water system operations in the event of a power outage.

Total: $ 13,840,000 $ 1,290,000 $ 1,730,000 $ 3,920,000 $ 5,680,000 $ 3,310,000 $ 420,000 $ 1,200,000 Water Connection Fee Revenue: $ 82,020
Unrestricted Net Position (6-30-2020): $ 6,995,047 $ 7,077,067 $ 5,844,938 $ 4,156,087 $ 238,448 $ (5,441,552) $ (8,751,552) (1) Balance: $ 5,787,067 $ 4,114,938 $ 236,087 $ (5,441,552) $ (8,751,552) $ (9,171,552) Notes: (1) The figures shown are intended to present a rough approximation of changes in Water Fund Reserve levels. Revenues and operations expenditures are assumed to remain the same for the 6-year period with 1% interest applied annually to any positive balance.

Future Projects: New Reservoir 4 to Replace Cisterns.
322
Capital Improvement Program
Sanitary Sewer FY 2022-23 thru 2031-32
Capital Projects
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029-2032 Sewer Line Replacement Program $ 2,790,000 Sewer Fund $ 60,000 $ 800,000 $ 130,000 $ 800,000 $ 1,000,000 Description : Ongoing Program to repair or replace old, deteriorated sewer lines, and sewer lines experiencing high infiltration.

Need: The ongoing Program replaces facilities at the end of their useful life providing more reliable service, and prevents groundwater infiltration into the sewer system. Reducing groundwater infiltration into the sewer system helps mitigate the possibility of sewer spills. Sewer lines degrade over time due to root damage.

Alisal Lift Station Upgrades $ 300,000 Sewer Fund $ 70,000 $ 230,000 Description : Upgrade antiquated controls, and replace aging components at Alisal Lift Station.

Need: The Project is needed as part of routine maintenance on existing equipment. Failure to perform routine maintenance and replace aging parts will likely result in compounded repair costs in the future and disrupt operations.

Manhole Rehabilitation Program $ 685,000 Sewer Fund $ 35,000 $ 300,000 $ 350,000 Description : Ongoing Program to repair or replace old, deteriorated manholes, and manholes experiencing high infiltration.

Need: The ongoing Program replaces facilities at the end of their useful life providing more reliable service, and prevents groundwater infiltration into the sewer system. Reducing groundwater infiltration into the sewer system helps mitigate the possibility of sewer spills. Manholes degrade over time due to root damage and microbial-induced corrosion from sewer gasses such as hydrogen sulfide.

Collection System Video Surveillance $ 330,000 Sewer Fund $ 150,000 $ 180,000 Description: Perform a complete video surveillance of the sewer collection system, to identify any problem areas.

Need: A complete video surveillance of the sewer collection system will identify any infiltration and intrusion areas and also and potential areas susceptible to blockage and backups. Once the surveillance is complete staff will compile and prioritize a list of potential problem areas.

Total: $ 2,790,000 $ 60,000 $ 950,000 $ 35,000 $ 500,000 $ 1,030,000 $ - $ 1,530,000 323
Capital Improvement Program
Wastewater Treatment Plant FY 2022-23 thru 2031-32
Capital Projects
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029-2032 WWTP Water Quality Project - Phases 2&3 $ 16,800,000 SYCSD 20% (1) $ 180,000 $ 180,000 $ 1,500,000 $ 1,500,000 Description : Construct major treatment process upgrades and site improvements, and replace aging office/lab and Plant infrastructure. (Phase 3: Construct recycled water treatment facilities.) WW Fund 80% $ 720,000 $ 720,000 $ 6,000,000 $ 6,000,000 Need: The Project is needed to upgrade the Plant, replace aging infrastructure that has reached the end of its useful life, and improve site access, security and Plant operations. (Phase 3: Recycled water treatment is needed to produce effluent meeting Title 22 requirements for irrigation re-use.) Options for recycled water production and distribution WWTP Water Quality Project - Phases 2&3 Funding $ 30,000 SYCSD 20% (1) $ 6,000 Description: Coordinate with Carollo Engineers to seek funding opportunities for phases 2 & 3.

WW Fund 80% $ 24,000
Need: Completion of phases 2 & 3 will require the city to seek a funding source and possible grant opportunities. The WW fund reserve balances are not sufficient to fund the project. The SYCSD has also expressed a desire to be included in the funding opportunity, for their share of the project costs.

Replace WWTP Tractor $ 130,000 SYCSD 20% $ 26,000
Description : Replace the old John Deere Plant tractor. WW Fund 80% $ 104,000 Need: The existing tractor has reached the end of its useful life and needs to be replaced.

Belt Press Rehabilitation $ 35,000 SYCSD 21% (2) $ 7,350 Description : Replace rollers, bearings and belts as part of periodic major maintenance for belt press.

WW Fund 79% $ 27,650
Need: The Project is needed as part of routine maintenance on existing equipment. Failure to perform routine maintenance and replace aging parts will likely result in compounded repair costs in the future and disrupt operations.

Fjord Lift Station Upgrades $ 900,000 SYCSD 20% (1) $ 20,000 $ 160,000 Description : Upgrade antiquated controls, and replace aging components at Fjord Lift Station.

WW Fund 80% $ 80,000 $ 640,000
Need: The Project is needed as part of routine maintenance on existing equipment. Failure to perform routine maintenance and replace aging parts will likely result in compounded repair costs in the future and disrupt operations.

SYCSD: $ 180,000 $ 212,000 $ 1,500,000 $ 1,507,350 $ 20,000 $ - $ 160,000 Wastewater Fund: $ 720,000 $ 848,000 $ 6,000,000 $ 6,027,650 $ 80,000 $ - $ 640,000 Wastewater Projects: $ 17,895,000 Total WW only: $ 900,000 $ 1,060,000 $ 7,500,000 $ 7,535,000 $ 100,000 $ - $ 800,000 Sanitary Sewer Projects: $ 60,000 $ 950,000 $ 35,000 $ 500,000 $ 1,030,000 $ - $ 1,530,000 Total SS & WW Projects: $ 960,000 $ 2,010,000 $ 7,535,000 $ 8,035,000 $ 1,130,000 $ - $ 2,330,000 Sewer Connection Fee Revenue: $ 44,082
324
Capital Projects
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029-2032 Unrestricted Net Position (6-30-2021): $ 3,152,961 $ 3,197,043 $ 2,441,213 $ 649,646 $ (5,385,354) $ (11,913,004) $ (13,023,004) Balance: (3) $ 2,417,043 $ 643,213 $ (5,385,354) $ (11,913,004) $ (13,023,004) $ (13,023,004) Notes: (1) Per Agreement, for capital expenditures exceeding $50,000 SYCSD shares in 20% of project cost. (2) Per Agreement, for capital expenditures <= $50,000 SYCSD's share of the project cost is based on annual flow. In recent years SYCSD's flow percentage has averaged 21%. Expenditures <= $50,000 are considered "administration/maintenance." (3) The figures shown are intended to present a rough approximation of changes in Sewer Fund Reserve levels. Revenues and operations expenditures are assumed to remain the same for the ten year period with 1% interest applied annually to any positive balance.

Future Projects: Grease Removal System; and Second Digester. 325
Agency
Fiscal Year
2019/20
Requested
Fiscal Year
2019/20
Approved
Fiscal Year
2020/21
Requested
Fiscal Year
2020/21
Approved
Fiscal Year
2021/22
Requested
Fiscal Year
2021/22
Approved
Fiscal Year
2022/23
Requested
Atterdag at Home, Inc. $ 15,000 $ 2,000 $ 10,000 $ 15,000 $ 20,000 $ 20,000 $ - Buellton Senior Center
(SYV Senior Citizens
Foundation) $ 7,500 $ 7,500 $ 7,500 $ 10,000 $ 10,000 $ 10,000 $ 20,000 Central Coast Film Society $ 10,000 $ - $ - $ - $ - $ - $ - Eco Angel Enterprises $ 3,000 $ - $ - $ - $ - $ - $ -
Elverhøj Museum of
History and Art *Now
Contracted $ 35,000 $ 30,000 $ - $ - $ - $ - $ -
Foodbank of Santa Barbara
County $ 4,500 $ - $ - $ - $ - $ - $ -
PCPA - Pacific
Conservatory Theatre $ 16,000 $ - $ - $ - $ - $ - $ -
Santa Barbara County
Sheriff''s Benevolent Posse $ 3,000 $ - $ - $ - $ - $ - $ - Santa Ynez Valley Airport
Day $ 5,000 $ - $ - $ - $ - $ - $ -
Santa Ynez Valley Botanic
Garden Foundation $ 1,000 $ - $ - $ - $ - $ - $ -
Santa Ynez Pirate Football $ - $ - $ - $ - $ - $ - $ 10,000 Santa Ynez Valley Fruit
and Vegetable Rescue $ 7,500 $ - $ - $ - $ 10,000 $ 10,000 $ 15,000 Santa Ynez Valley Master
Chorale $ 3,000 $ - $ - $ - $ - $ - $ -
Santa Ynez Valley People
Helping People $ 20,000 $ 10,000 $ 15,000 $ 7,500 $ - $ - $ - Santa Ynez Valley Rotary
Foundation $ 25,000 $ 10,000 $ - $ - $ - $ - $ -
Santa Ynez Valley Senior
Advisory Council (dba
Solvang Senior Center) $ 55,000 $ 40,000 $ 50,000 $ 50,000 $ 55,000 $ 55,000 $ 70,000 Santa Ynez Valley
Therapeutic Riding $ 5,000 $ 5,000 $ - $ - $ 5,000 $ 5,000 $ - Santa Ynez Valley Wind
Ensemble $ 1,000 $ - $ - $ - $ - $ - $ -
Solvang Arts and Music
Foundation (Solvang $ 10,000 $ 5,000 $ - $ - $ - $ - $ 10,000 Solvang Danish Days
Foundation $ 30,000 $ 30,000 $ - $ - $ - $ - $ -
Solvang Theaterfest $ 35,000 $ 30,000 $ - $ - $ - $ - $ - United Way of Santa
Barbara County $ 7,500 $ - $ - $ - $ - $ - $ -
Wheels N Windmills Car
Show $ 10,000 $ - $ - $ - $ - $ - $ -
Wildling Museum $ 5,000 $ - $ - $ - $ - $ - $ -
Zaca Center Preschool $ 5,000 $ - $ - $ - $ - $ - $ -
Total $ 319,000 $ 169,500 $ 82,500 $ 82,500 $ 100,000 $ 100,000 $ 125,000 City of Solvang
FY 2022-23 Grant Funding Requests
Attachment D
326

CITY OF SOLVANG

HUMAN SERVICES GRANT FUNDING APPLICATION

1. Organization/Agency Name Santa Ynez Valley Senior Citizens Foundation DBA Buellton Senior Center

2. Mailing Address PO Box 1946 Buellton, CA 93427
Physical Address 164 W Hwy 246 Buellton, CA 93427

3. Contact email and phone number Pam Gnekow, [email protected], 805-688-4571

4. Organization’s purpose? Goals and objectives?
The Santa Ynez Valley Senior Citizens' Foundation, DBA Buellton Senior Center and DBA SYV Community Outreach, was founded to promote the common good and general welfare of the senior citizens and other members of the Santa Ynez Valley by providing nutritional, recreational, and transportation resources. Our vision is to end senior hunger in the Valley.

We accomplish our goals by offering a wide range of basic needs programming and adapting to current events and needs.

Our daily drive-up meals, Meals on Wheels, and weekly Senior Grocery program serves seniors in Buellton, Los Alamos, Solvang, and rural Lompoc. We provide a daily meal and basic groceries to last most of the week. Our daily Free Farmers Market and weekly Community Grocery Distribution programs are open to anyone. We expect to serve over 1,900 people with 100,000 meals and 2 million pounds of food in 2022.

Our meal program and transportation clients are all seniors, and our grocery program and domestic violence program users are all ages. Donated food from the Foodbank and others are distributed by our staff in our grocery programs and daily Free Farmers Market. We purchase food for our meal programs.

We Provide:
• Meals on Wheels: 47 Los Alamos, 8 Lompoc, 4 Solvang, 166 Buellton. • Golden Inn & Village lunches for 45 low-income seniors in Santa Ynez • Drive-Up Meals for 116 Seniors
• Senior Grocery Program to 151 SYV seniors
• Monthly Senior Dinner Delivery to 76 SYV seniors
• Free Daily Farmers Market
• Weekly Community Grocery & Diaper Program to 1,000+ individuals • 24/7 Emergency Food Phone Line
• Rent Assistance and Placement
• Mobile Home Repair Program for the City of Buellton
• COVID Vaccination Clinics, Resource & Stimulus Assistant 327
• Senior Medical Transportation Program
• Domestic Violence Support Services
Thank you so much for your past support and for your consideration of this request.

5. Total funding request: $20,000

6. Purpose of the funding request? How will the funds be used? Request 1) The Buellton Senior Center is respectfully seeking $15,000 to help fund our Senior Medical Transportation program for Santa Ynez Valley residents ($10,000 for direct program wages and $5,000 for fuel, repairs, and insurance). We will take local seniors to 400 appointments annually. This application will serve our 14 Solvang residents, including 3 that we take to regular mental health appointments. Trips range from Ridley-Tree Cancer Center in Santa Barbara, mental health appointments, Tribal Health Clinic, Shephard Eye Center in Lompoc, to Veteran’s administration in Santa Maria, and all Cottage Hospitals. We accompany clients into appointments as a patient advocate when needed and take them to the pharmacy afterwards when needed.

We have designed a transportation system that works. We have a van that can transport seven passengers with oxygen and wheelchairs. We have one part-time employee, Linda Litton, that is used almost exclusively for this program. Our passengers are from Buellton, Solvang, Los Olivos, and Los Alamos. Most are low-income veterans. All clients are all Valley residents over 65 years of age, most live alone, and most are living below the poverty level.

Our target clients are seniors that are unable to drive themselves to and from their appointments. Measurable outcomes are the number of people served and the number of trips in the year. We treat our clients as we want to be treated. This service helps people live independently rather than go into a state convalescent facility. Thank you for your past support and consideration for this very important need in our community.

Request 2) We are seeking $5,000 for our weekly Senior Grocery program. We provide staple grocery items once a week and free produce daily. Our weekly grocery bags include items such as peanut butter, milk, bread, produce, and cookies. We also provide adult diapers to anyone in need. We have 55 Solvang seniors that utilize our weekly grocery program and numerous Solvang families.

7. How many Solvang residents will be impacted by the proposed use of the grant funds? 90 Solvang Seniors

8. What is the organization’s total budget? $951,000

9. What are the sources of revenue for your organization? How are you funded?

10. Are you willing to sign City Standard Grant Application (Attached) Yes/No? Yes Source Annual
2022 Budget ($)
Thrift Shop $ 168,000.00 18%
Coffee Shop $ 20,000.00 2%
Food Income & Dues $ 99,000.00 10%
Fundraisers $ 105,000.00 11%
Foundation Grants $ 314,000.00 33%
City & County Grants $ 185,000.00 19%
Donations $ 60,000.00 6%
TOTAL INCOME $ 951,000.00 100%
328

CITY OF SOLVANG

HUMAN SERVICES GRANT FUNDING
POLICIES and PROCEDURES
The Solvang City Council recognizes the importance of the human services and programs and organizations that serve community residents. As part of the annual budget process and financial plan development, the City Council shall appropriate such funds as it deems prudent and reasonable to award grants to non-profit community service organizations.

Policy
A. Organizations must provide services for Solvang residents.

B. Grants shall not be available to organizations who intend to directly or indirectly act as a conduit to provide the grant funding to other organizations.

C. The City will prioritize funding for senior citizen services.

D. City grant funds may not be used by the agency for administrative/overhead types of costs.

Procedures
A. We request that organizations wishing to apply for grant funds do so by April 30, 2022 utilizing streamlined short application form below. Completed applications should be delivered to City Hall (1644 Oak St) or emailed to [email protected] before the deadline.

B. Staff will review applications for completeness and incomplete applications will be returned to the requesting organization.

C. Copies of all funding applications received will be provided to all City Council members and will be considered by Council as part of budget adoption hearing.

D. A representative from the requesting agency must be available for questions from the City staff and/or City Council related to their grant funding application and must attend and present at the annual City budget hearing.

E. Following adoption of the annual City budget and execution of City standard Grant Funding Contract with the City, the City will disburse the funds within 30 days. 329

CITY OF SOLVANG

HUMAN SERVICES GRANT FUNDING

APPLICATION

1. Organization/Agency Name: Solvang Arts & Music Foundation (SAM)/Solvang School District Education Foundation

2. Mailing Address: PO Box 304, Solvang, CA 93464

3. Physical Address: Solvang School, 565 Atterdag Rd., Solvang, CA 93463

4. Contact email and phone number: 805-679-1723, [email protected]

5. Organization’s purpose? Goals and objectives? SAM’s mission is to ensure that every student at Solvang School has access to a well-rounded and comprehensive arts & music education. Through our support the school has been able to retain the highest level of arts & music education in the valley offering numerous art classes to all grades ranging from painting, drawing, photography, ceramics, drama, band, music, and dance.

6. Total funding request: $10,000

7. Purpose of the funding request? How will the funds be used? Thankfully many programs that have been cancelled these last 2 years will be returning for the 2022-23 school year. This grant money will go directly to funding the following programs:

After School Academy-SAM provides classes in traditional arts, martial arts and language arts for school students or any child that wishes to attend. The grant funds will help pay for the instructors.

Show of Shows Talent Show-funds will help off-set costs putting on this show. The students look forward to this every year and we are thrilled to be able to host it again next school year.

Boots & Bling Gala-We are planning on hosting our big fundraising gala in Fall 2022 and some of these funds can be used to cover up-front event expenses.

Instrument Repair/Replacement-when needed SAM helps the school repair or replace instruments. It is possible some of these funds will be used for this if the school needs.

8. How many Solvang residents will be impacted by the proposed use of the grant funds? 600+ students at Solvang School plus their parents who will benefit from extra after school child care and happy artistic children.

9. What is the organization’s total budget?
It has varied because of COVID, but it is usually between $120,000-$165,000

10. What are the sources of revenue for your organization? How are you funded? Grants from various organizations, private donations, revenue from After School Academy, revenue from Boots & Bling

11. Are you willing to sign City Standard Grant Application Agreement? Yes/No? Yes 330

CITY OF SOLVANG

HUMAN SERVICES GRANT FUNDING APPLICATION

1. Organization/Agency Name: Solvang Senior Center

2. Mailing Address: 1745 Mission Drive, Solvang, CA 93463 Physical Address: 1745 Mission Drive, Solvang, CA 93463

3. Contact email and phone number: Ellen Albertoni [email protected] (805) 688-3793

4. Organization’s purpose? Goals and objectives?
The purpose of the Solvang Senior Center is to help people age vibrantly. Since 1975, the Solvang Senior Center has offered seniors fellowship and activities that keep their minds sharp, bodies healthy, and spirits soaring. The Center has a history of fiscal responsibility and steady growth in membership levels, programs, and attendance.

The goal of the Solvang Senior Center is to increase the overall health and well-being of Santa Ynez Valley seniors through the provision of nutritional meals, physical, social, and preventive activities at the Solvang Senior Center. To meet this goal, the Senior Center will continue to serve a minimum of 7,000 nutritionally balance meals and provide 800 educational opportunities in health, safety, finance, and technology to approximately 500 unduplicated Valley aging adults and low-income individuals this fiscal year. We strive to increase services by about 5% each year as our budget allows.

In 2021, the Center provided over 7,000 drive-up meals, 2,779 activities, and 150 bus passes to over 900 Santa Ynez Valley seniors. We have been steadily adding back activities in 2022 including several brand-new activities.

Here’s what our members say about the Solvang Senior Center:
“It’s a hub to which people to come, not just for food and for exercise, but they pick up produce delivered from the local farmers, they come here to have their taxes done... I look at it as a Community Center rather than just a Senior Center,” shares new member and volunteer.
“The to-go lunches have been a godsend to us with our medical challenges and restrictions.

Being able to pick up a balanced meal is a real blessing. Not only are the meals tasty, but the volunteers who man the telephone and the pickup/signup table are very cheerful, helpful, and personable.” Tom and Carolynn Petersen, members.

The Center is open Mon. and Fri. 9:00 AM to 2:00 PM and Tues. through Thurs. 9:00 AM to 4:00 PM. The Center provides:
331
 Daily Lunches (limited seating, unlimited drive-up)
 Monthly Drive-Up Dinners
 Free AARP Tax Preparation (Over 400 low-income community members)  Outdoor Tai Chi classes in our Tai Chi Garden
 Yoga, Pilates, Chair Cycling, and Arthritis Exercise classes  Walking Group
 Bridge and other Card Games
 Arts & Watercolor Classes
 Ukulele Class
 Horseback Riding Class with SYV Therapeutic Riding
 Knitting/Fiber Arts Class
 Floral Arranging
 Book Club
 Reduced Cost Dial-A-Ride Passes
 Free Yarn, Books, and Puzzles for members
 Daily Free Produce and Baked Goods Table for anyone
 Care 4 Paws semi-monthly pet clinics
 Phone calls to members to check up on everyone
 Monthly Newsletter and Birthday Cards Mailed
 Seniors Helping Seniors
 Vaccine & Wellness Clinics
 Knitting for our Troops Group and Mask Sewing Group
 Fall Prevention Classes & Educational Speakers
 HICAP/Medicare Quarterly Workshops
 Monthly Field Trips & Special Guests
 Smart Phone Classes - Beginner & Advanced
 More classes and events coming soon
Most of our members are widows and live alone. Because of their connection with the Solvang Senior Center, they have a network of people to look after their well-being.

5. Total funding request: $70,000

6. Purpose of the funding request? How will the funds be used? We are seeking program funding of $70,000 to provide 3,250 meals ($60,000), 700 hours of educational and exercise classes ($3,500), and senior outreach ($6,500). It is imperative for us to have your support. We operate a modest budget and feel that our partnership with the City of Solvang is mutually beneficial.

The Center serves over 500 seniors 55 and greater from throughout the Valley.

Approximately 70% of the seniors that come to the Center are moderate to low income. We also have members from two nearby affordable senior housing projects, the Golden Inn & Village, and the Solvang Apartments by the Corporation for Better Housing.

As you know, we have been working towards building a new Solvang Senior Center. The Capital Campaign’s $3,000,000 goal will fund construction of the new permanent 4,725 sq ft building, along with funding relocation costs for interim operations during construction and other campaign-related expenses. We will be able to accommodate the increasing number of seniors in the Santa Ynez Valley. Our specific outcomes will be:
 Almost double our current space for programs and services  Allow us to double the number of seniors we serve
 Allow us to add programs and classes
 Increase health and wellness outcomes for our members  Allow us to hold concurrent activities to increase our offerings  Allow us to increase our nutrition and health programs 332
 Provide much-need community group space
We are on-track to complete our fundraising goal in 2022. We have raised over $2,800,000 of the $3,000,000 Building Campaign Budget to date.

Our request is larger this year as we anticipate serving more people in FYE 2023, having larger expenses due to inflation, and some donors made much-needed gifts to our campaign in lieu of operations. We expect our services to grow further when our new building is complete.

Thank you so much for your longstanding commitment to Solvang seniors. The partnership between the Solvang Senior Center and the City of Solvang is mutually beneficial. Solvang seniors can access a senior center with robust programs, which helps them age in place safely at home, and keeps them out of the hospital emergency room, for less than the cost of 1 FTE to the City of Solvang. Thank you for your unwavering support.

7. How many Solvang residents will be impacted by the proposed use of the grant funds? 360 unduplicated Solvang residents

8. What is the organization’s total budget? $220,150

9. What are the sources of revenue for your organization? How are you funded?

10. Are you willing to sign City Standard Grant Application (Attached) Yes/No? Yes Source Projected Annual Percentage
Budget ($)
Center Generated $ 30,000.00 14%
Senior Participation $ 20,950.00 10%
Board Donations $ 7,000.00 3%
Fundraisers & Valley Support $ 38,700.00 18%
City of Solvang $ 70,000.00 32%
Foundation Grants $ 53,500.00 24%
TOTAL INCOME $ 220,150.00 100%
333

CITY OF SOLVANG

HUMAN SERVICES GRANT FUNDING APPLICATION

1. Organization/Agency Name: Pirate Youth Football League SYV

2. Mailing Address: PO Box 1683, Buellton, CA 93427

3. Physical Address: Santa Ynez High School, 2975 CA-246, Santa Ynez, CA 93460

4. Contact email and phone number: Brynda Messer, Vice President, [email protected]. 805-252-2274.

5. Organization’s purpose? Goals and objectives? Our organization’s purpose is to be the stepping stone for young athletes to develop their skills in football and cheerleading prior to entering high school. We strive to teach elements of football and cheer in a safe, positive environment and believe the well-being and enjoyment of the player comes first.

6. Total funding request: $10,000.00

7. Purpose of the funding request? How will the funds be used? We would use the funds to pay our upcoming field rentals. We have to rent the high school softball fields for practice and we also have to pay to rent the stadium for our home games.

8. How many Solvang residents will be impacted by the proposed use of the grant funds? While SYV Pirate Youth Football and Cheer benefits the Santa Ynez Valley as a whole, there are several football players and cheerleaders that reside in Solvang. For the 2021 season there were 25 football players and 16 cheerleaders from Solvang from a total of 56 football players and 44 cheerleaders.

9. What is the organization’s total budget? $53,075.00.

10. What are the sources of revenue for your organization? How are you funded? We receive funds from registration which covers insurance, players jerseys, and . We also receive donations from the community by doing various fundraisers and by selling advertisements on the back of practice jerseys, and banners/flags which are hung on home game days.

11. Are you willing to sign City Standard Grant Application (Attached) Yes/No? Yes. 334

CITY OF SOLVANG

HUMAN SERVICES GRANT FUNDING APPLICATION

1. Organization/Agency Name: SYV Fruit and Vegetable Rescue

2. Mailing Address: PO Box 1651, Santa Ynez, CA 93460

3. Physical Address: 3558 Sagunto St., Santa Ynez, CA 93460

4. Contact email and phone number:

Diana O’Connell, Executive Director
[email protected]
805-324-3310

5. Organization’s purpose? Goals and objectives?
The mission of Veggie Rescue is to improve the nutrition and quality of life for community members who are struggling with food insecurity by providing them with nutritious, local produce and high-quality prepared food, and to work with farmers and local businesses to reduce food waste. To carry out our mission, Veggie Rescue collects fresh fruits, vegetables and prepared food from local farms, farmers markets, backyards, and businesses, then delivers this food directly to nonprofit recipient organizations feeding community members in need.

Veggie Rescue partners with 50+ farms and businesses throughout Santa Barbara County to rescue fresh produce that would otherwise go to waste.

We then deliver that food to senior centers, food pantries, home delivery and youth programs who are distributing food and serving meals to isolated seniors, seniors living on a fixed income, and low-income families. We address food insecurity, reduce food waste and greenhouse gas emissions, and provide access to nutrient dense produce for those who may otherwise not be able to afford it.
335
In 2021 we delivered rescued food to 13 nonprofits in the Santa Ynez Valley, including Atterdag at Home, Bethania Lutheran Church, Buellton Senior Center, Solvang Senior center and People Helping People. Our goals for 2022 are to:
● Grow the pounds of nutritious produce rescued by 5-7 percent ● Continue to seek new partners to grow our impact and extend our reach into the community
● Implement operational efficiencies to do more with the assets and staff that we have
● Diversify our revenue base to replace the COVID emergency funding and government stimulus that enabled our 290 percent growth

6. Total funding request: $15,000

7. Purpose of the funding request? How will the funds be used? A grant at this time would be used for driver and fleet costs to help cover delivery of fresh, nutrient dense produce to nonprofits in and around Solvang, including Atterdag at Home, Solvang Senior Center, PHP and the Buellton Senior Center.

Veggie Rescue has a team of three part-time drivers and a small fleet of three refrigerated vehicles. Our fleet and driver costs make up 68 percent of our budget. Funds will be used for driver pay, fuel, and fleet maintenance to pick up rescued food from around the county and deliver it to nonprofits serving Solvang and the surrounding communities.

8. How many Solvang residents will be impacted by the proposed use of the grant funds?
Veggie Rescue delivers directly to the nonprofits feeding those in our community who are living with food insecurity. In 2021, we delivered 127,000 pounds of rescued food to nonprofits in Solvang and the surrounding communities, which was the equivalent of 106,000 meals, a total savings to individuals in our community of $222,000. With a focus on fresh, locally grown produce, we are providing access to nutritious produce that these individuals and families may otherwise not be able to afford.

We are on Track to continue to grow another 5-7 percent in 2022. 336

9. What is the organization’s total budget? Our total annual expense budget is $321,600.

10. What are the sources of revenue for your organization? How are you funded?
Veggie Rescue provides free services to farmers and businesses to pick up food that would otherwise go to waste. We then deliver that food to nonprofits feeding those living with food insecurity, also at no cost. Our program is funded through grants and individual donations. Our projection for 2022 is as follows:

Grants 177,000
Donations 126,800
Events 18,000
As of April 2022, the following funds have been received or are pending receipt:

Received:

Altrusa Central Coast Foundation 1,000
Apple Corporate matching 9,800
City of Buellton 5,661
Los Olivos Rotary 2,500
Santa Barbara Foundation 5,000
Individual Contributions 11,184
Pending:

Charitable Foundation 5,000
deLaski Family Foundation 53,200
Hutton Foundation 15,000
Santa Barbara Foundation 10,000
SY Valley Foundation 10,000

11. Are you willing to sign a City Standard Grant Application Agreement? Yes
337
Board of Directors
Dennis Bales, O.D.

President
Gabrielle Robbins
Vice President
Lisa W. Pedersen
Secretary
Gay lnfanti
Treasurer
Meighan Dietenhofer
Brendan Doherty
Michael Elliott
Erik Gregersen
John Hagfors
Staff
Esther Jacobsen Bates
Executive Director
Jessica Tade, PhD
Associate Director
Linda Palmer
Visitor Services & Outreach
Kirsten Klitgaard
Visitor & Member Services
Our Mission
To collect, preserve and
exhibit the history and Danish
culture of Solvang and to
promote the arts.

I

ELVERHBJ
MUSEUM

OF HISTORY & ART
April 27, 2022
Ms. Xenia Bradford
City Manager
City of Solvang
1644 Oak Street
Solvang, CA 93463
Dear Ms. Bradford, Mayor Uhrig and City Councilmembers Clark, Infanti, Orona and Thomas,
I write this letter with gratitude for Solvang City Council's recognition of the Elverh0j Museum of History & Art as an important and cherished community resource. The City Council's stamp of approval in the form of funding received through a May 11, 2020 grant agreement provides a huge benefit to the museum's ability to deliver its services including the collection, preservation, and exhibition of the history and Danish culture of Solvang in addition to promoting the arts.

Currently, Elverh0j is in the second year of a three-year agreement with the city, receiving $35,000 annually until the contract expires on June 30, 2023. The grant has provided vital funding during the extended Covid-19 closure and enabled preparations necessary to subsequently reopen and welcome guests in record-setting numbers. Clearly the Elverh0j continues to be one of Solvang's most popular tourist destinations, offering historical and cultural knowledge and experiences to residents and visitors alike through exhibits, activities, and programs.

As the City Council develops its two-year budget for FY 2022-2024, I am requesting consideration for a revision and one year extension to the current grant agreement.

Extending the agreement to June 30, 2024 aligns with the new City budget period.

Increasing the grant to $40,000 is also requested to address inflationary pressures and enable Elverh0j to better deliver services in support of the city.

For more than 30 years, Elverh0j has served as an important institution whose mission provides greater understanding and appreciation for the story of Solvang and of the people and ideas who shaped its history and present-day lifestyle. Your support allows the museum to do its good work even better, documenting the history of Solvang and connecting the community to the arts.

Thank you for your consideration.
�;acobsen
Executive
W�
Director
ap�
Bates
lizth,?
1624 ELVERHOY WAY❖ SOLVANG, CA 93463 ❖ TEL: 805.686.1211 ❖ WWW.ELVERHOJ.ORG Attachment E
338
To: Solvang City Council
From: Solvang Senior Center
Date: May 12, 2022
Re: Temporary Relocation During Construction Period
Background:
® Solvang Senior Center (SSC) will proceed with the construction of the permanent building in early 2023
® Previous discussions with Council and City Manager indicated favorable consideration of the use of Legion Wing and other areas of Vet’s Hall to minimize temporary costs ® SSC has met with Sherriff Brown and Lieutenant Tee Slaa regarding construction, including circulation and timeline. They are supportive of the project.

Request:

1. Use of Legion Wing and kitchen area Monday through Friday, per agreed upon calendar a. Expected time frame 12-18 months
b. Expected start January 2023

2. Use of Office Space (Transit Temporary Space) for daily use for storage and refrigerator/freezer moved from SSC
a. This eliminates temporary walk-in refrigerator installation and cost

3. Use of Ag Office
a. Provides space for long-term storage during construction b. Eliminates cost of offsite long-term storage

4. Use of 5-6 parking spaces on City lot for 12x60 foot trailer for office space

5. City FY 2022/23
a. $60,000 of temporary financial support during transition, b. Contingency funding of $6,000 to be approved now and drawn only if necessary c. Expected draw Fall 2023
Attachments:
® Map of Veterans Memorial building with spaces highlighted ® Transition Cost Summary
Attachment F
339
Preliminary Cost Estimate
Temporary Office
monthly ($) one‐time ($) 18 mo ($)
API Office Trailer (12 x 60) 650 11,700
ADA Ramp 300 5,400
Installation/Removal 11,500 11,500
Utility connections/disconnections 1,000 1,000
Permits/Site Preparation 1,000 1,000
Signage 500 500
Moving cost (FF&E to Office trailer/storage) 3,000 3,000 includes  copier move $600.00
movers: 32 hr @ $75/hr
Monthly Utility expense 540 9,720
Temporary employee 900 16,200
for maintenance etc ($20/hr ‐ 45 hr/mo)
TOTAL 60,020
5/17/2022
340
341
Solvang Theaterfest
Board of Directors
Chair
Denise de Bellefeuille
Vice-Chair
Ann Foxworthy Lewellen, Ph.D
Treasurer
Susan Beckmen
Secretary
David Silva
Directors
Carol Anders
Bill Bernstein
Lois S. Brown
Jean-Paul Demeure
Erica Jane Flores
Chris Nielsen
Kelly Reaves
Brad Vidro
Kathryn Wrench
Executive Director
Scott Coe
Business Office
433 Second Street
Solvang, CA 93463
Mailing Address
P.O. Box 917
Solvang, CA 93464
Theater Location
420 Second Street
Solvang, CA 93463
Phone
(805) 686-1789
Fax
(805) 686-5912
Email
[email protected]
Website
https://
solvangtheaterfest.org
April 6, 2022
Dear Members of the Solvang City Council,
The Solvang Theaterfest Board of Directors is extremely thankful to the city of Solvang for the cooperation and support we received throughout the planning and approval process for the renovation of the Solvang Festival Theater. The city’s actions reGlected the excellent relationship that has existed between it and the theater over the decades.

No other local nonproGit institution has served so many diverse populations in the community over so many years. In addition, the Solvang Festival Theater is responsible for enhancing the reputation of the city as a thriving, cultural destination while generating signiGicant ongoing revenue for the city.

The Solvang Festival Theater is the only performing arts facility of its kind on the Central Coast that provides a large open-air performing arts venue for audiences of all ages. Given its diverse uses, it is an indispensable local facility. There is no comparable gathering place.

Because of the Solvang Festival Theater, this city has been provided with a large community-use facility without having the challenges of building it, maintaining it, and ownership.

The protracted Covid pandemic dealt a multiyear Ginancial blow to the Solvang Festival Theater. The theater is dependent on income from ticket revenue generated from concerts and especially PCPA productions. In addition, revenue is generated through facility rentals that bring community events such as the Halloween Haunted House, children’s dance recitals, and Nashville Nights. For all of 2020, the theater was dark with no ticket revenue or rentals. Ticket sales for the summer 2020 had to be returned to the purchasers although many patrons were supportive and made their refunds a donation.

In 2021 the theater was able to open for a limited period with small concerts in the garden and a very limited PCPA season generating less than a quarter of the typical annual income. There was no rental income in 2021. With construction starting in September, there was no opportunity to schedule any fall or spring events or performances.

The 2020 and 2021 loss of revenue forced the theater to lay off staff, reduce the work hours of remaining staff, and rely on its reserves. Now the theater is preparing for a return to operation in summer 2022.

However, ticket and rental revenue for 2022 will remain below normal due to the late start of the season and to the theater being unavailable until construction is completed.

Attachment G
342
343
Solvang Festival Theater
Positive Economic Impact
The performing arts have a positive cultural and economic impact on a community, and the Solvang Festival Theater proves the truth of that statement. The city of Solvang and its residents are the fortunate beneGiciaries of having a local performing arts theater that will become an even more exciting attraction in the city with when its restoration is completed.

Measure of Theater Audience Spending
Arts & Economic Prosperity 5, is the Americans for the Arts Gifth study of the nonproGit arts and culture industry’s impact on the economy. It documents economic contributions of the arts in diverse regions.

In addition to the price of the admission, according to this study, theater attendees in Santa Barbara spend an estimated $28.25 locally, and the average nonresident audience member will spend $51.88. Theatergoers tend to stay in hotels, visit restaurants, bars, bakeries, and make purchases in retail stores.

Estimate of Total Theater Audience Local Spending
When these estimated amounts are applied to PCPA performance attendance of almost 30,000 in 2018 and again in 2019, the positive economic impact on local businesses is estimated at $820,200. If you add the Solvang Festival Theater attendance at concerts, other programs, and nonproGit fundraising events, the local impact must be closer to $1,000,000.

Residence Demography of Theater Audience
PCPA tracking of ticket buyers residence demographics over Give years demonstrates 65 percent of tickets were sold to residents of Santa Barbara County and 35 percent to residents outside the county. If ticket sales track households, 51 percent were sold to residents of Santa Barbara County and 49 percent were nonresident. This signiGicant percentage of non-county residents, demonstrates the theater is a strong tourist attraction that beneHits local businesses.

Solvang Theaterfest tracking of demographic information of ticket buyers to the last three onstage concerts in the Solvang Festival Theater demonstrates a consistent percentage of out-of-county ticket buyers having a positive local economic impact that creates additional tax revenue for the City of Solvang.

Mat Kearney 73% Santa Barbara
27% Outside of Santa Barbara
Scotty McCreery 70% Santa Barbara County
30% Outside Santa Barbara County

Clint Black 70% Santa Barbara County
30% Outside Santa Barbara County
344
Solvang Theaterfest Vision Statement
Solvang Theaterfest has adopted a vision statement and long-term strategy for the next 5 years with the completion of the Solvang Festival Theater restoration. The rebuilding of the theater will allow Solvang Theaterfest to achieve this vision to expand and improve programming and services to its community.

In turn, the Solvang Festival Theater will have an even greater positive economic impact on the city.

The vision of Solvang Theaterfest is to become a premier destination for performing arts entertainment on the central coast and to serve more fully as a center for cultural life in the community. This vision will be achieved by:

Increasing programming
Increasing the diversity of programming
Increasing attendance of a wider sector of the community Ensuring an up-to-date performance and educational training facility Forging strong relationships with a larger number of local nonproGits and businesses Achieving energy efGiciency and sustainability while lowering maintenance costs Local Recognition of the Solvang Festival Theater’s
Positive Economic and Community Impact
The business community recognizes the importance of the Solvang Festival Theater in bringing patrons to their businesses. They have been strong donors to the capital campaign and have stepped forward to provide sponsorships for theater concerts, PCPA productions, and campaign events. They have also shared advice on how to make the theater even more of an asset in support of business and foresee the restored theater as a strong business partner. As Jim Knell, a campaign supporter and founder/chair of SIMA Corporation has pointed out, a rich variety of community entertainment helps to attract hotel guests to Solvang.

The following are a few representative quotes from business leaders:

I believe that The Solvang Festival Theater is doing what it was created to do for decades: bring people to our city who stimulate the local economy and tell their friends. As a Santa Barbara County native and business person, I have seen what a vital role the Theater plays for the City of Solvang both culturally and Aiscally. My family has been, and will always be supportive of its efforts.

Palmer Jackson, Jr.

The Alisal Guest Ranch and Resort
Dear City Manager and City Council Members,
Visit the Santa Ynez Valley organization represents all of the hotels in Solvang and the Santa Ynez Valley as well as a host of other businesses that are involved in tourism. I am the only remaining charter member of this organization as well as the current Chairman, serving several terms as Chairman and having served as Vice Chair and Secretary as well a multitude of times.

This organization was founded with the sole intent of bringing more visitors to Solvang and the Santa Ynez Valley and putting “heads in beds” which is our mandate. Our budget is funded from the TBID tax levied on our visitors and their overnight stay. Those dollars may ONLY be spent marketing Solvang and the Santa Ynez Valley, thus Ainancially impacting all the businesses in our communities that this organization represents.

Theaterfest plays a huge part in the success of summer tourism in Solvang and the Santa Ynez Valley as production is midweek as well as weekends, tickets are affordable, and this is a totally unique experience that very few get to enjoy .Most tourists plan overnight stays, but even the day 345
trippers will impact our economy by coming early for shopping and dining. Theaterfest offers this unique experience showcasing quality productions in a very intimate setting which is the bonus.

Renovation of the facility are LONG overdue, and the City of Solvang needs to embrace that responsibility along with the residents and businesses, to make sure that future generations will have the privilege of watching live theater under the stars in a theater that was built and maintained by their very own community.

Please vote responsible in sharing this Ainancial obligation in maintaining our theater.

Linda Johansen
Chairman, VSYV
The Solvang Festival Theater is a community treasure. It provides a unique experience in Santa Barbara County and the Central Coast. Whereas Visit the Santa Ynez Valley’s goal is to bring people to Solvang and the Santa Ynez Valley, we appreciate and support the theater because it is the rare organization that provides high quality entertainment and cultural experiences to residents and visitors alike.

Shelby Sim
President / CEO
Visit the Santa Ynez Valley
Solvang is arguably the most charming town in Santa Barbara County, inarguably the most tourist-friendly town with so much magic to share with visitors and locals.

There are treasures here that cannot be replicated anywhere else, and the Airst among these treasures is in the center of our little town, an elite outdoor theater that offers a unique Shakespearean Globe theater experience to visitors all summer long. Our guests stop for wine tasting and then walk around the corner to watch a professional acting troupe perform a worldclass production—as far as we know this is the only town around that delivers that caliber of theater experience.

At Lucas & Lewellen and Toccata, we are so proud of our Solvang Festival Theater and so thankful for the symbiotic relationship we participate in. We bring in guests here with great local wine, and the Solvang Festival Theater gives them a great reason to stay. We continue to throw our full support behind success of this local treasure, and we look forward to a great future for all of us.

Lucas & Lewellen and Toccata Wines
Andrew Moore, Tasting Room Manager
Anjie Park, Wine Club Manager
Attention City Manger and Council Members,
I would like to take this opportunity to thank you all for your willingness, time and efforts in serving the City of Solvang. I sincerely appreciate all you do for the businesses and residents of Solvang. We have a huge responsibility in upholding our Danish Culture, the quality of life for our residents as well as our share of the tourism market place along the Central Coast. Your decisions impact us!
In that regard, as a business owner of two local hotels, the King Frederik Inn located in Solvang and Pea Soup Andersen’s Inn located in Buellton, my personal wealth is dictated by tourism in our communities. The Solvang Theaterfest is one of the true assets in Solvang that is of beneAit to most or all of the businesses.

Not only does the Festival Theater encourage mid week travel, but it encourages travelers to spend the night because the performances are late in the evening. Hotels, restaurants, retail stores, museums, wine tasting rooms and vineyards etc., are all Ainancially impacted by these quality performances at Theaterfest.

I personally have been selling the Solvang Festival Theater at all trade shows and conventions for over 30 years as the “Hidden Gem” of Solvang”. We are so lucky to be blessed with a premier facility in a prime location, as well as talented acting and performances from our partners at 346
PCPA. This is a unique gift to our community as there is only a few outdoor theaters like ours in the US with the closest being in Ashland, Oregon.

Theaterfest was a gift to our community from some visionary civic leaders and it is now our responsibility as well as that of the City of Solvang, to make sure that future generations of local residents as well as our continued tourism visitors, will be able to enjoy live outdoor summer theater. The City of Solvang needs to invest in this project just like so many of the residents have and will continue to do. This is our responsibility and the investment you make in the Solvang Festival Theater, is an investment in the future of Solvang, and the lively hood of the businesses and residents that you represent. Please rule accordingly in that regard.

Thank you for your Ainancial support of the Solvang Theaterfest.

Linda Johansen
Hotel Owner
I believe that in a great city, or even a small city or village, “a great theatre is the outward and visible sign of an inward and probable culture”. This quote from Laurence Olivier may best describe the intrinsic value that a theatre brings to a community.

A theater can become the lifeblood of a city and enrich the lives of those who take part. It crosses all ages, cultures, and creates sense of community.

On the economic front, as a business owner and proprietor of the Sanger Family of Wines, I moved my business from a nearby city to our wonderful city of Solvang so my patrons could experience the strong bond and yet sense the diversity of our city Central to that notion the Solvang Festival Theater has always been at “center stage”.

Many of my patrons are from other areas of the country and the state, oftentimes spending the weekend to experience new discoveries. When patrons visited our wine tasting room we often ask them what brought then to Solvang. Prior to COVID is was common to hear “ we are here to see a play/concert at the Solvang theater, and take in a dinner and some wine tasting while here”. Today when our patrons ask about the city, our wine ambassadors always mention the up and coming new and improved theater. They have seen Airst hand the value that the theater brings to local business.

In closing I want to emphasize the importance of a living a breathing theater. There is no greater self expression of language and art. A theater reminds us all that we can work together to better our society.

William A. Sanger
Sanger Family of Wines
When I talk with other restaurant owners, they tell me how much their business increases when musicals or concerts are being performed in the theater. The Solvang Festival Theater is deAinitely good for business.

Aaron Petersen
Solvang and Santa Barbara Restaurateur

I have experienced great support as a hotelier in Solvang over the last 40 years from the Solvang Theaterfest. The hospitality industry is blessed to have this unique outdoor theater where our guests can have an amazing experience under the stars. No other resort destination has such an attraction. At Hotel Corque we sponsored the ticket holder for many years. It was a great marketing tool to attract new guests from the BakersAield and Fresco areas.

I strongly recommend that the city council make a Ainancial commitment to support the upgrades and renovations of the Solvang Theaterfest. It is long time overdue and will increase our hotel occupancy.

John Martino
Hotel Corque, Succulent Cafe
347
A theater is the hallmark of a healthy, thriving, community.

Polly Firestone Walker
Firestone Walker Brewing Company
I have been coming to the Solvang Festival Ttheater since Once Upon a Mattress made its debut in 1974. I served on the board of the Solvang Theaterfest Board of Directors for 12 years.

I am currently the President of the Santa Ynez Valley Association of Realtors and know how important Solvang Theaterfest is, not only to the community, but also to the real estate industry.

We are a rural but sophisticated community in which Theaterfest is an important element and often called the Crown Jewel of the Valley. I have conversations with all my clients about Solvang Theaterfest and many now come to enjoy performances and community events. Realtors understand and appreciate the importance of the theater and last year the Association donated to the Imagine Capital Campaign.

Barbara Bierig
Sothebys International Realtor Agent
President, Santa Ynez Valley Associate of Realtors
348
We will be celebrating our 85th Danish Days on September 16th, 17th and 18th this year and we predict an overwhelming response and participation for this event. The Solvang Danish Days Foundation which consists of all volunteers, work tirelessly to produce the Valley’s single largest annual event which is held in Solvang.

The Danish Days Foundation strives to present a quality festival, rich in Danish culture and with new and innovative activities which would include the entire family. We are constantly trying to improve the festival and in addition must upkeep and replace equipment that is necessary and used for our success.

Danish Days has been voted one of the best community events for the past several years and has been a huge part of the continued promotion and success for tourism in Solvang as well as a favorite with the locals. Danish Days also provides other non-profits like our schools, the Danish Brotherhood and Sisterhood, Rotary, and our Chamber of Commerce an avenue to raise needed funds.

Our financial partnership with the City of Solvang regarding Danish Days, is of the utmost importance in putting on the festival every year. Due to the escalation of all costs and expenses as gas, food, lodging, transportation, entertainment and services, your sponsorship is desperately needed. Our expenses continue to increase, and our revenue stays about the same. Without the help of the many volunteers and donations, we would not be able to produce Danish Days. We have lost ad revenue due to the closing of businesses and additional sponsorship is very limited due to the economic times as well as our having to hire outside help in place of in-kind services from the city.

In that regard, the Danish Days Foundation requests $50,000 to help sponsor Danish Days this year.

Your financial partnership is essential to produce a quality event that is something we can all be proud of. We hope that the city will give generous thought to our request for this sponsorship and that come September 16th, 17th and 18th that we all will be celebrating our Danish heritage and culture together with a renewed spirit of community.

If you have any questions, please don’t hesitate to call Max Hanberg at 805-403-7537.

Attachment H
349

THE SANTA YNEZ VALLEY

ROTARY CLUB FOUNDATION
PO Box 121, Solvang, CA 93464
March 15, 2022
Dear Mayor Uhrig and City Council members:

The Santa Ynez Valley Rotary Club is requesting the City of Solvang to be the Grand Finale sponsor to bring our community back together again to celebrate the 4th of July at that Santa Ynez mission. Your support has been one of the keys to the success of this annual event and has helped us to continue to provide this Patriotic Celebration of our Country's birth to our community.

Over 25 years ago the SYV Rotary Club conceived the 4th of July Fireworks Festival as a safe alternative to driving to SB, SM or Lompoc. The event has since grown to over 5000 attendees, possibly the largest event in the Valley, with approximately 71% of attendees from outside of the valley. The free fireworks show is free to citizens in Solvang who enjoy them from their homes and have private 4th of July parties.

Money raised from this event stays in our community! We grant funds to local non-profits, such as Solvang and Buellton Senior Centers, Solvang Festival Theater, People Helping People, Elverhoj Museum, Veggie Rescue, Nature Trac, and Solvang Friendship House. Several of these organizations are serving one of our most vulnerable populations, seniors which is a priority for the City of Solvang. We also provide scholarships to graduating seniors in the Valley and during COVID last year we supported with financial assistance local foodbanks and food distribution sites with over $50,000 in relief. Recently we gave out over $4500 in gift cards purchased from local coffee shops to all the teachers in the valley during our gratitude week.

The SYV Rotary has given a million dollars back to our community over the past 60 years.

The 4th of July celebration is now an expected and anticipated event for the City of Solvang and entire SYV. This event also brings in a lot of tourist that not only help support our fundraising but are also spending money in Solvang by staying in local hotels, visiting local merchants, eating at our Solvang restaurants and of course wine tasting in Solvang at tasting rooms. I personally have taken calls and emails from families in Arizona, Santa Barbara, Northern California and Nevada who attend regularly inquiring to make sure we are still having the event. We also have over a 1,000 active military and their families attending from all over California as we honor them with free admission.

Due to the pandemic we have canceled the last two 4th of July show which has significantly decreased our fundraising dollars. Plus, our expenses are going up. The last show was $54,000 and is expected to approach $70,000 this year.

There are a lot of expenses associated with this event: permits, liability insurance, sound and light, canopy and generator rentals, porta potties, security, event management company and of course fireworks which is the largest expense at $25,000.

I want to thank you for your previous support and ask the City of Solvang to be the Grand Finale sponsor and with SYV Rotary to bring our community back together after 2 years to celebrate the 4th. We need your help by investing $25,000 to help pay the cost of the fireworks. By doing this the City of Solvang will become a Grand Finale sponsor and will be listed as on all advertising The Rotary Club of the Santa Ynez Valley hosts the 26th annual 4th of July Extravaganza with major support from the City of Solvang.

Together we can make this the best 4th of July Celebration for our community.

Sincerely,
Tammy Westwood, President
Attachment I
350
The Rotary Club of the Santa Ynez Valley hosts
the 26th annual 4th of July Extravaganza
with major support from the City of Solvang
Grand Finale Sponsor $25,000
• 20 VIP Guest Packages* and 25 General admission tickets including 25 drink tickets • City of Solvang Booth at Festival to promote business, products, etc. • 2 Corporate banners prominently displayed at festival provided by SYV Rotary • City of Solvang announced as Grand Finally Sponsor at the beginning of fireworks show over PA system with recorded music
• Logo on all advertising
• Web site linked to Rotary homepage and social media
• Special luncheon guest at SYV Rotary meeting
*VIP package includes: special parking, transportation to fireworks field, VIP Seating for the fireworks show, charcuterie platter and refreshment cooler stocked with wine, beer, soft drinks and water, beginning at 7:30pm 351
1 PEOPLE HELPING PEOPLE
PH Pi¼t\ji

CHANGING LIVES FOR THE BETTER
City of Solvang Grant Application
Santa Ynez Valley People Helping People
PO Box 1478
545 North Alisal Rd.

Solvang, CA 93463
(T) 805-686=0295
(F) 805-686-2856
(C) 724-366-3679
Contact Information:

Valerie Kissell, CEO
[email protected]
www.syvphp.org
Santa Ynez Valley People Helping People (PHP) has been the primary social service provider for the City of Solvang and other areas in the greater Santa Ynez Valley since December of 1992. It is the primary purpose of PHP to provide support services, basic needs, health and mental wellness care, youth programming and family support so that individuals and families have the skills needed to sustain a productive and healthy life.

We provide an opportunity for our most vulnerable populations to attain self-sufficiency with dignity.

Our services have been deeply impacted by the onset of the pandemic in March of 2020. We have experienced unprecedented levels of service requests, particularly in the area of basic needs (food and housing stability) as well as an increase in the requests for mental wellness counseling and therapy.

Total Funding Request: $25,000.00 - Two year period (7/1/2022-6/30/23 - 7/1/2023- 6/30/2024)
This funding request is for the direct cost of the basic needs programing for residents of the City of Solvang. These funds will be utilized for the food and nutrition programs, housing stability, senior care services and family advocacy and services for the prevention of domestic and child abuse.

Attachment J
352
2 Goals and Outcomes

FOOD PROGRAM
The goal of the food and nutrition program is to provide food items and healthy eating guidelines that will reduce hunger, improve health and wellness, improve the quality of life and reduce public expense. We distribute food weekly at the Old Mission Santa Ines to approximately 220 families from Solvang. We have 23 individuals and families that receive food from our Service Center pantry regularly. PHP delivers 60 prepared meals and food bags to Solvang residents that lack transportation. On Tuesdays and Fridays of each week, PHP provides "Fresh Rescue" services at our outdoor lot and pantry. Many individuals that participate in this program {approximately 40) walk up to the lot from our surrounding neighborhood.

HOUSING PROGRAM
Our emergency services program provides funding for emergency non-congregate shelter, housing navigation to rapidly re-house persons experiencing homelessness and other support services such as rental and utility assistance. During the period 7/1/2020 through June 30, 2021 PHP assisted housing support services to 43 Solvang residents.

PHP was successful in reunifying four (4) homeless individuals from the Solvang area back to family in other areas of the state and in one case another state. As of this writing, the aforementioned clients are still participating in PHP's housing program. The goal of our housing program is to keep Solvang residents in their homes to prevent homelessness or to find affordable housing for residents that have lost their housing.

HEALTHCARE AND MENTAL WELLNESS PROGRAM
PHP's programs to improve individual and public health have experienced the greatest increase in sustained demand. This is very evident in the increase of referrals for mental health counseling. In the Solvang, service area alone, the hours of therapeutic counseling increased by 33.3%. To meet the increased demand for counseling, PHP increased staff and converted office space at the Solvang Service Center to serve as a Wellness Center. The Wellness Center opened in the summer of 2021 and serves as a safe space for individuals and families to access low-cost, no cost mental wellness services. Solvang residents represent 42.1 % of total clients accessing services.

FUNDING REQUEST
The COVID-19 pandemic and resulting economic fallout have caused significant hardship for neighbors in Solvang particularly workers in the hospitality and agriculture industry. This funding request will support our food program, housing program and healthcare and mental wellness program. PHP has increased operations to meet the ongoing and high demand for these services in the community.

Costs to provide services have dramatically increased. The cost to buy fuel for the box truck alone has increased 57.83%. This vehicle is essential for the food program for 353
3 FoodBank pickups and delivery. Staffing costs have increased with the additional staff added to meet the demand for services.

The attached sheet reflects the current fiscal year and projected next year funding. 354
5/4/2022
2022-2023
Santa Ynez Valley People Helping People 2021-2022 Budget Preliminary REVENUE:

Foundations and Grants
Santa Ynez Valley $ 27,500 $ 20,000
Santa Barbara Foundation Food $ 20,000 $
Santa Barbara Foundation Mental Wellness $ 30,000
Santa Barbara Foundation Covid Response Rd $ 10,000 $ 10,000 Balin Trust $ 5,000 $ 5,000
Montecito Bank & Trust $ 2,500 $ 2,500
Union Bank $ 5,000 $ 3,500
Latkin $ 5,000 $ 5,000
The Anne Jackson Foundation $ 10,000 $ 10,000
Christian Science Legacy Fund $ 50,000
Towbes $ 10,000 $ 10,000
Willliam Corbett $ 5,000 $ 20,000
Hutton Parker $ 50,000 $ 25,000
McCune (INCLUSION) $ 20,000 $ 10,000
Fund for Santa Barbara $ 9,000 $ 9,000
Orange County Community Foundation $ 10,000 $ 10,000
Chumash Foundation $ 10,000 $ 10,000
The Center at Sierra Health $ 77,505 $ 73,576
Volentine $ 50,000
Golden State Connect $ 16,000
Sub Total: $ 276,505 $ 353,576
Government Agencies
County of Santa Barbara HSC $ 35,000 $ 20,000
City of Solvang $ $ 12,500
City of Buellton $ 8,400 $ 8,400
Prop 63 SBC Behavioral Wellness $ 51,000 $ 51,000
SBCO Cannabis Supplement $ 39,666 $ 39,666
Child Abuse Prev.-CALM Subcontract $ 16,995 $ 16,995
SBC CDBG Public Services $ $ 15,984
SYVUHS Mentoring & Counseling Contract $ 25,000 $ 25,000 Buellton School Dist. Counseling Contract $ 10,000 $ 8,000 Solvang School Dist. Counseling Contract $ 8,000 $ 8,000 College S.D. MediCal Adm in Activities $ 29,750 $ 29,750 S.B.C. Tobacco Prevention $ 3,000 $ 1,500
SBC Behavioral Wellness Drug Prev $ 120,000 $ 120,000
FSA Strengthening Families Contract $ 10,300 $ 10,300
SBCO HHAP $ $ 157,520
SBCO ESG - CV2 $ 127,820 $
Calfresh SSI Grant $ 5,000 $ 5,000
CalFresh Grant $ 175,000 $ 175,000
SCO ED MediCal $ 20,000 $ 28,516
Sub Total: $ 684,931 $ 733,131
Businesses $ 5,000 $ 5,000
Service Clubs
Solvang Rotary $ 1,000 $ 1,000
Santa Ynez Valley Rotary $ 1,000 $ 1,000
Los Olivos Rotary $ 1,000 $ 1,000
Buellton Rotary $ 1,000 $ 1,000
Sub Total: $ 4,000 $ 4,000
Churches $ 500 $ 500
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5/4/2022
Individuals $ 160,000 $ 185,000
PHP Fund Raising
Vehicle Donation Sales $ 5,000 $ 5,000
Valley 100-WIGS $ 25,500 $ 32,000
Vino de Suefios $ 56,000 $ 65,000
Polo Classic $ 315,000 $ 340,000
Annual Report $ 15,000 $ 11,000
Sub Total: $ 401,500 $ 442,000
Thrift Store $ 296,400 $ 305,000
Leases $ 9,600 $ 5,232
PHP Room Rental $ 300 $ 6,000
Fiscal Sponsorship Fees $ 500
Other $ 1,500 $ 1,500
Misc Interest $ 3,500 $ 3,500
TOTAL REVENUE: $ 1,843,236 $ 2,043,939
EXPENSE:

Cost of Goods Sold
Direct Program Expense
Advertising $ 4,300 $ 2,800
Conferences $ 1,200 $ 800
Contractors $ 69,000 $ 65,000
Copies $ 1,000 $ 670
Cost of Goods Sold - Thrift Store $ 30,000 $ 25,365
Direct Supplies $ 3,296
Educational Materials/Support Services $ 1,200 $ 800
Fulfill-A-Wish Supplies $ 6,900 $ 6,900
Meeting Expenses $ 670
Mileage Reimbursement $ 2,250 $ 1,500
Program Incentives $ 1,000 $ 500
Scholarships $ 500 $ 1,250
Other Direct
Total Direct Program Expense $ 117,350 $ 109,551
Emergency Assistance
Adult Dental Fund $ 1,500 $ 1,000
Food Purchase $ 61,922 $ 65,000
Homeless Prevention (RRH) $ 57,500 $ 85,000
Medical Assistance $ 2,500 $ 4,000
Other Direct Assistance $ 18,000 $ 16,000
Rental Assistance $ 4,000
Utilities Assistance $ 2,000 $ 2,000
Total Emergency Assistance $ 143,422 $ 177,000
Fund raising
VDS $ 13,800 $ 25,000
Annual Report $ 8,500
Polo Classic $ 140,960 $ 145,000
Subtotal Fundraising: $ 154,760 $ 178,500
Total Cost of Goods Sold $ 415,532 $ 465,051
GROSS PROFIT $ 1,427,704 $ 1,578,888
General Expense
Accounting and Audit $ 17,500 $ 16,500
Advertising & Promotion $ 1,500 $ 1,500
Amortization Expense $ 972 $ 850
Bank Charges $ 1,236 $ 1,200
Computer & Equipment Expense $ 1,632 $ 1,650
Copies $ 2,244 $ 1,200
Credit Card Fees $ 6,720 $ 5,260
Depreciation $ 10,860 $ 9,850
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5/4/2022
Dues, License, Tax, Permits & Renewals $ 1,680 $ 1,650
Dump Fees $ 1,200
Education & Training $ 1,200 $ 500
Employee Recruitment $ 500 $ 500
Equipment Rental/Lease $ 3,024 $ 3,200
Equpment Repairs & Maintenance $ 250 $ 5,000
Subtotal Donated Goods & Services: $ 49,318 $ 50,060
Insurance $ 20,076 $ 21,000
Legal & Professional Fees $ 150 $ 150
Meeting Expense $ 1,560 $ 500
Mileage Reimbursement/Transportation $ 150 $ 850
Miscellaneous $ 2,400 $ 2,000
Office Expense $ 3,600 $ 3,200
Outside Services/Consultants $ 15,600 $ 8,500
Payroll Service $ 5,316 $ 5,400
Postage $ 1,080 $ 1,500
Printing $ 600 $ 600
Supplies $ 6,000 $ 250
Telephone $ 14,928 $ 14,800
Travel $ 250 $ 250
Vehicle Expense $ 7,500 $ 7,500
Website Expense $ 5,000 $ 5,000
Bank, Payroll,& Retirement Fees
Equipment Lease Inc. Copy Expense
Office Supplies & Expense
Total General Expense $ 133,528 $ 121,560
Occupancy
Amortization $ 375 $ 375
Building Maintenance $ 5,000 $ 12,000
Depreciation $ 18,552 $ 18,552
Mortgage Interest $ 4,200 $ 4,200
Pest Control $ 1,200 $ 1,200
Property Insurance $ 1,725 $ 1,725
Property Tax $ 825 $ 825
Rent
Security $ 660 $ 660
Utilities $ 6,000 $ 6,000
Building Improvements
Total Occupancy $ 38,537 $ 45,537
Total Payroll Expense $ 985,990 $ 991,309
Retirement $ 24,324 $ 24,560
Health Insurance $ 122,184 $ 120,560
Other Employee Benefits $ 12,000 $ 14,000
Workers Compensation $ 22,000 $ 18,950
Subtotal Personnel: $ 1,166,498 $ 1,169,379
TOTAL EXPENSE: $ 1,754,095 $ 1,801,527
Net Revenue $ 89,141 $ 242,412
REVENUE AVAILABLE TO RESERVES:

Contribution to Operating Reserve $ 66,856 $ 181,809
Contribution to Building R & R Reserve $ 8,914 $ 24,241 Contribution to Equipment Reserve $ 8,914 $ 24,241
Contribution to Change Capital Reserve $ 4,457 $ 12,121 BALANCE:
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FY 2022-2023 Through FY 2023-2024 AGREEMENT FOR CONTRACT SERVICES This Agreement for Contract Services is made and effective this 1st day of July 2022, by and between THE CITY OF SOLVANG, a municipal corporation (hereinafter referred to as "City") and the SOLVANG CHAMBER OF COMMERCE, a California nonprofit corporation (hereinafter referred to as "Chamber") in consideration of the mutual promises made herein, as follows:

RECITALS:

A. City desires Chamber to provide services designed to enhance the quality of life throughout the City of Solvang and the Santa Ynez Valley by promoting economic development through the generation of jobs, increasing capital investment, supporting business retention, facilitating business expansion and attracting new businesses.

B. Chamber is willing to undertake the services hereinafter set forth on behalf of the City for the purposes of promoting sustainable economic vitality for the City of Solvang.

NOW, THEREFORE, in consideration of the mutual promises and agreements of the parties hereto, it is hereby agreed by and between the parties as follows:

1. Term: The term of this Agreement shall be for two years, from July 1, 2022 to June 30, 2024. This agreement may be extended upon mutual agreement of the parties, upon such terms and conditions as may be agreed upon by the parties.

2. Funding: In consideration of the services enumerated in paragraph 4 below, the City shall pay to Chamber the amount allocated by the Solvang City Council in the annual budget process for each fiscal year of the agreement. Each fiscal year the Chamber shall submit an annual budget, showing all their available funding and associated expenses, to City for approval. Payment shall be made to Chamber not less than quarterly based upon the City's approved budget. All such funds shall be expended by the Chamber for services only as enumerated in paragraph 4 and the approved City budget. A quarterly expense report shall be provided to the City by the Chamber on a regular basis. A City representative shall perform a review of this report. This review will require that invoices in support of expenses be available for verification Additionally, copies of all current year contracts shall be made available to City staff. This contract does not provide for any general fund expenditures in year two, those expenditures being the right of future city councils to decide.

3. Relationship: City retains Chamber solely on an "independent contractor" basis, and not as an "employee" of City. As such, Chamber will determine the method, details, and means of performing the above-described services. Chamber shall employ and pay such personnel, as the Chamber deems necessary to perform the services required of Chamber by this Agreement. City may not control, direct, or supervise Chamber's employees in the performance of those services. Under no circumstances shall employees of the Chamber be deemed employees of City.

Attachment K
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4. Services Provided: The Chamber hereby agrees to provide the following services for the City of Solvang:
a. Chamber Office & Information: Answer all telephone calls requesting general business information, local event information, retail shopping, points of interest, accommodations, and attractions.
b. Website: Maintain and update Chamber's website and respond appropriately to all email messages received. Publish E-Newsletter three times a week. c. Printed Marketing Materials: Print, in such quantity as to meet demand, information about the community, local events, points of interest, accommodations, and attractions, and distribute as requested. Quantities shall be adjusted upwards or downwards as necessary to meet demand. Said marketing materials will include:

Color Solvang Retail Shopping Map
Color Wine & Beer Map
Color general community brochure
Lodging and dining guides, brochures
Solvang Music in the Park” summer series
Miscellaneous information including, but not limited to brochures promoting local attractions and events.
d. Brochure Distribution: Fill and maintain a network of at least 12 off-site locations for the distribution of local business brochures and information, including at the California Welcome Centers in Pismo Beach and Oxnard. Chamber shall monitor and evaluate the effectiveness of existing distribution points to maximize exposure. These locations shall include the premises of Chamber Members, non-members of Chamber and tourist destinations including, but not limited to, the Chambers of Commerce of Buellton and Solvang.
e. Go Green Shopping Bags/Courtesy Bags: In cooperation with Explore Solvang, Walk Shop Wine Dine logo branding develop Go Green bags/courtesy bags for large groups staying at local hotelsin Solvang upon request. Groups previously provided these bags have included Agriculture Teachers Conference, Presidents’ Conference of California Colleges, SpaceX at Vandenberg Airforce base.
f. Surveys for Business Data: Staff a Chamber kiosk at special events in the City of Solvang including the Harvest Festival, Danish Days Weekend, and Music in the Park and have surveys available to gather business data. Provide surveys on the Chamber website to gather business data.
g. Office Reception: Provide on-site greeting and volunteer staff, as available, for the Chamber's location at 485 Alisal Road #245. Such staff shall be present, at a minimum, from 10:00 am — 3:00 pm, Mondays through Fridays.
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h. Events: Coordinate and manage, at a minimum, the following events as budget, sponsorships and committee involvement allow:

Quarterly updates regarding economic development to the city council Music in the Park every Wednesday night during summer months Coordinate with countywide economic vitality programs (e.g., working with REACH, EDC, stakeholders, etc.)
Walk Shop Wine Dine Solvang
Solvang Third Wednesday; Solvang Wine & Beer Experience Jazz in the Gazebo, Jazz & Art in the Park in October
i. Business Community Competitions that generate a sense of place:

Solvang and Santa Ynez Valley wide competitions — Scarecrow Contest, Solvang City Christmas Tree Program, I Love Solvang Window Decorating Contest in coordination with the Beautification Commission and the Christmas Lights Contest j. Recreation and Wine Industry: In addition to the existing business services provided by the Chamber regarding marketing and promotion of the area's natural beauty, special events, attractions, specialty businesses, small town friendliness and the overall desirable quality of life in Solvang, we will also work in the following areas to enhance and promote recreation and the growing local wine industry:

Research the feasibility of a program of tour bus activity to tasting rooms located in the Santa Ynez Valley through cooperative arrangements regionally with other Chamber organizations along the Central Coast; Explore and develop new cooperative cross-marketing promotional opportunities in partnership with local businesses in Solvang to promote the expanding wine industry and recreational activities in Solvang and the Santa Ynez Valley.

Continue to support and promote Solvang as a retail shopping destination with television commercials in Santa Barbara County, Los Angeles County and San Luis Obispo County.
k. Business Information: Provide information regarding various aspects of life in the City of Solvang including its economic profile, transportation, property, utilities, government, media resources and quality of life. Provide information regarding business plans, marketing and other general business resources to potential start-up businesses and/or existing businesses as requested. Facilitate business expansion and attraction of new businesses.
l. Consultation Services and Workshops: Host and advertise the consultation services and/or workshops that can be provided locally to the business community through programs of partners such as the SBA’s Small Business Development Center and SCORE.
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m. Service All Businesses at No Charge: All business resource services will be provided to the businesses and the community without charge or offset and without regard to Chamber membership.
n. Economic Development Committee: The Chamber Chief Executive Officer and Board President will have permanent positions on the City's Economic Development Committee, once that committee is reestablished. Thereafter, the Chamber will fulfill its role as a stakeholder on the Committee and play an integral role in implementation of the City's Economic Development Strategic Plan.
o. Santa Barbara County Economic Vitality Team: The Chamber Executive Director, along with two other Solvang members, will represent Solvang on the Santa Barbara County Chambers’ Economic Vitality Team and collaboratively promote Solvang as destination for business development and business.
p. Leads: All leads for business recruitment and retention will be shared with City Economic Development Director, when this position is reestablished, to facilitate a collaborative business development response.

5. RE-EVALUATION: Chamber shall regularly review and update efforts to enhance and improve the following business and economic development related items currently under the purview of the Chamber at no additional cost to CITY:
a. Review, re-design and improve those brochures currently developed and printed in-house: Dining and Lodging Guide, Where Else but Solvang, Music in the Park, Interested in Local History?, Solvang Wine & Beer Experience Trails, Solvang Third Wednesday menus and discounted store locations b. Collaborating with other local organizations for an Annual Community Events Calendar on Chamber's website. Alternative methods of data collection in support of the Community Events Calendar shall be investigated. Increase community input regarding special events for the existing Annual Community Events Calendar through email and the E-Newsletter. The Chamber as a "Go Green" community will post weekly business updates in an environmentally friendly electronic format to help promote better understanding of the Green Business Program of Santa Barbara County.
c. Utilize email and links to the Chamber website whenever possible to provide visitor packet information to fulfill requests faster and save paper, copy and postage costs and facilitate cost effective distribution. d. Enhance its website and use it to provide current visitor information/relocation information and economic development information including city profile pages, demographics and labor information
e. Send Chamber brochure reorder forms on a quarterly basis to those locations that stock and distribute local visitor information.
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6. REPORTING REOUIREMENTS: Chamber shall provide City with oral and written reports quarterly. The reports shall, at a minimum, document the activities performed by Chamber during the reporting period and will specifically address the following:

1. Visitor Traffic Information
a. Number of Walk-ins
b. Number of Calls
c. Number of Mailings
d. Number of Visitor Bags distributed
Il. Website Analytics
a. Top five Countries
b. Top five Pages
c. Top five Downloads
d. Number of Unique Visitors
e. Number of page Views
Ill. Social Media
a. Summary of any promotions to increase reach
b. Facebook — Number of Likes
c. Instagram — Number of Followers
d. Pinterest — Number of Followers
e. Report on any other avenues implemented
IV. The number of advertising placements made
V. Detailed descriptions of events coordinated and managed by Chamber VI. The number of small business seminars conducted; and VII. A comprehensive budget including a detailed and itemized list of expenses that have been charged against the quarterly payment received from City and Chamber's contribution to the expense item. Also, at least quarterly, Chamber shall provide an oral report of Chamber's recent activities, during a regularly scheduled City Council meeting. Chamber will notify the City Clerk's offce 10 days in advance of the meeting, so the presentation may be placed on the agenda.

7. Standards: Chamber understands City's obligations to legally and adequately account for the expenditure of all public money. As further consideration for the promises made by City herein, Chamber agrees to follow generally accepted accounting principles (GAAP) and to provide safeguards concerning public funds. Chamber shall secure the services of an independent Certified Public Accountant to annually audit the financial statements of the organization and provide a report.
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8. Termination: This Agreement may be terminated by the City as a result of the Chamber's failure to comply with its obligations under the Agreement. Prior to giving Chamber notice of termination, City shall give to Chamber written notice of default specifying the nature of the default, demanding cure thereof within ten (10) days. In the case of defaults not capable of being cured within said ten (10) day period due to factors beyond the control of either the Chamber or the City, the Notice of Default shall request the Chamber to take and continue action to cure such default with all reasonable diligence until the same is cured, but not for more than twenty (20) days from such notice. In the event the default is cured within the time provided in the Notice of Default, then no notice of termination shall be given by the City to the Chamber. In the event any default specified in the notice from the City is not cured within the time provided thereof, then City may immediately terminate this Agreement by written notice to Chamber. City may also terminate this Agreement, without cause, upon thirty (30) days written notice. Any funds in the possession of Chamber that were provided by City pursuant to Paragraph 2 which have not been contractually committed by Chamber at the time of its receipt of written notice of termination from City shall be returned by the Chamber to the City within ten (10) days following receipt of the notice of termination.

9. Indemnification: Chamber agrees to defend, indemnify and hold harmless the City, its elective officials, officers, employees and agents for claims, liability, losses, costs and damages, (including without limitation, attorneys' fees and court costs) of any type whatsoever due or claimed to be due arising out of Chamber's performance of this Agreement.

10. Insurance: Chamber shall, throughout the term of the Agreement and any subsequent extensions, maintain liability insurance in the minimum amount of $1,000,000.00 per occurrence, and such insurance policy shall name City as additional insured via endorsement of the policy. Chamber shall also maintain all other legally required form of insurance, including but not limited to workers' compensation insurance. All policies of insurance maintained by the Chamber shall extend coverage to the City as an additional insured. Chamber shall furnish to the City certificates of insurance confirming that such insurance is in full force and effect and Chamber shall notify City at least thirty (30) days prior to cancellation, termination or modification of such insurance.

11. Legal Notices: All written notices and demands of any kind which either party may be required or may desire to serve upon the other in connection with the Agreement may be served either personally, by registered or certified mail, or by first class mail, postage prepaid addressed as follows:

To City: City Manager, To Chamber: President/CEO
City of Solvang, Solvang Chamber of Commerce
1644 Oak Street P.O. Box 465
Solvang, CA 93464 Solvang, California 93464
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12. Enforcement: If any provision of this Agreement, or its application to any person, place, or circumstance, is held by an arbitrator or a court of competent jurisdiction to be invalid, unenforceable, or void, such provision shall be enforced to the greatest extent permitted by law, and the remainder of this Agreement and such provision as applied to other persons, places, and circumstances shall remain in full force and effect. No failure to exercise and no delay in exercising any right, remedy, or power under this Agreement shall operate as a waiver thereof, nor shall any single or partial exercise of any right, remedy, or power under this Agreement preclude any other or further exercise thereof, or the exercise of any other right, remedy, or power provided herein or by law or in equity.

13. Binding Agreement: This Agreement shall be binding upon each of the parties and upon their heirs, administrators, representatives, executors, successors, and assigns, and shall inure to the benefit of the parties and each of them, and to their heirs, administrators, representatives, executors, successors, and assigns.

14. California Law: This Agreement and the rights and obligations of the parties set forth herein shall be governed by, construed and interpreted in accordance with the laws of the State of California. The prevailing party in any action filed arising out of the terms of this agreement or any alleged violation thereof shall be entitled to recover that party's reasonable attorneys fees and costs incurred in such an action.

15. Entire Agreement: This Agreement constitutes the entire agreement between the parties and supersedes any prior agreement, policy, practice or understanding between the parties, written or oral. The terms of this Agreement may not be modified, except by a writing signed by both parties. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument.

IN WITNESS WHEREOF, this Agreement has been executed by the parties as of the day and year first above indicated
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Agenda Item: 8
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: May 23, 2022
SUBJECT: Code Enforcement Program Modifications Fiscal Year 2021-22 RECOMMENDATION:

Consider enhancing Code Enforcement Program by hiring two-part time Ambassador (civilian patrol and visitor support) positions to provide oversight within the downtown area during peak hours. The Ambassadors would work less than 20 hours per week and will not be entitled to benefits.

DISCUSSION:

The City’s Code Enforcement Program has evolved over the years. As of Fiscal Year 2019-20, Code Enforcement has been contracted out on part-time basis. As of Fiscal Year 2020-21, the City has contracted with Eddie Hsueh and the program was temporarily transferred to direct supervision by City Manager in order to evaluate the program. Tonight’s presentation presents an overview of Code Enforcement trends and provides with recommendations for program modification.

As the City enters busy tourism season, it is recommended that the City enhance Code Enforcement presence by hiring two temporary part-time workers to patrol and respond to needs of the community on weekends and busy evenings. Current Fiscal Year budget for Code Enforcement is $40,000. $25,000 has been spent to date. The remaining budget is sufficient to cover the cost.

ALTERNATIVES:

Council could elect not to modify the program or provide with alternate policy direction.

FISCAL IMPACT:

Included in approved budget.

ATTACHMENTS:

A – Presentation
365
Code enforcement
Attachment A
366
Current Services to the cityq The city has a current contract for 10 hours of code enforcement services weekly
q Hours often exceed 10 hours a week at times
q Currently only assigned calls where complaints are
received are addressed on a priority basis. Proactive
enforcement is not currently being conducted
q The DRC has recently inquired about increased
enforcement
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Trends and complaintsq Expectations of current city leadership to enforce city codes such as business regulations e.g.:
q Sign and display ordinance
q Illegal street vending
q Noise ordinances
q Minor infractions/administrative violations such as
skateboarding and illegal parking
q Weekend enforcement of downtown area and city parks
when City Staff is not always available
These are laws and regulations which often require officials observing them while they are “in progress”
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Business community concernsq The following complaints are often voiced by members of the business business community:
q There is lack of a highly visible official (uniformed) presence downtown during high shopping and tourist days q There is a lack of enforcement of low level crimes related to the “Broken windows” theory. e.g., illegal cart vendors, panhandlers, illegal parking, skateboarding downtown,
dogs off leash, and other issues which deter from the
beauty of the city and quality of life of its residents. These types of issues require on-view “at the moment”
enforcement
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What is Broken Windows Theory? Why is it
important?
Broken windows theory states that any visible signs of crime and civil disorder, such as a broken window, graffiti, loitering, abandoned vehicles, vagrancy and disorderly violations promotes more crime and civil disorder.

This concept was embraced in community oriented policing models by many cities and counties. The three factors that help explain why the state of an urban environment might affect crime levels are:
q Social norms and conformity;
q The presence or lack of routine monitoring;
q Social signaling and signal crime
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What does this mean?
Maintenance:
q Your city is like a car or a human body, you need to do routine maintenance to keep it running smoothly, keep it healthy and in shape
q Be proactive by fixing, “Broken Windows”
q Send a message of what is acceptable and not
acceptable, promote positive social signaling
(behaviors/actions that communicate what the city stands for, accepts, does not accept)
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“But, we have a police contract for this-”
Community Oriented Policeq A philosophy of policing that promoted:
q Community partnerships
q Proactive problem solving
q Reduction of jurisdictional
crime and social disorder
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Crimes law enforcement rarely enforce or
will not respond to anymoreq Illegal street vending
q SB946
q Public and media perception
affects L.E. response to these
types of calls. Will no longer
address or contact violators
for solicitation and vending.
q Politically motivated public
perception influences nonaction
q Legally defined as noncriminal. L.E. fears public
criticism
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Continuedq Abandoned vehicles and
parking violations
q L.E. no longer places a high
importance on this. L.E. Usually
only responds if complaints
are received. Addressing
these issues are key to
maintaining civil order and a
clean city
q Residents and business owners
often call City Staff first on
these issues and the City Staff
act as a middle men relaying
information to L.E.
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Continuedq L.E. rarely responds to low level calls
involving administrative and infraction type
violations
q Business owners feel Solvang is now
promoted as a ”dog friendly city” they
report problems including:
q Dogs off a leash
q Dogs fighting in the streets
q Businesses having to clean up after
dogs that owners do not clean up after
on occasion
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Continued-”Skateboarding is not a crime”
(Or is it… sometimes?)
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Graffiti
q Stopping graffiti had always been part of community based policing and addressing “Broken Windows Theory”
q Reporting and covering graffiti up in a timely manner prevented social signaling and helps to deter additional graffiti from taking over a city
q Sending a strong message that your city does not
tolerate this behavior is important for a community
q Police no longer even take a report on this, it is an online reporting only that is very rarely investigated 377
5/20/2022
To: Solvang City Council
In our initial discussions with Xenia Bradford for the current budget cycle, we discussed requesting $93,000 from the city of Solvang. However, since the time of that conversation, our current marketing team has notified the city that they will be terminating their services to the city effective May 31, 2022. Therefore, we have added additional line items to provide support for sustaining and growing our local economy. Economic growth and development is crucial to sustaining and growing Solvang’s tax base, especially in this post pandemic environment.

During the Covid 19 pandemic, the Chamber of Commerce was fortunate enough to receive assistance from the federal government through the PPP program and from the state of California through the California relief grant. Those funds helped the chamber maintain its economic development programs through this very challenging time. However, both those programs have now ended and the chamber is requesting financial assistance from the city of Solvang to continue providing economic development for this community.

During the 2019 to 2020 fiscal year, the city of Solvang contracted with the Chamber of Commerce for $250,000 in services. For current budget cycle, we are also requesting $250,000 per year from the city of Solvang.

Please note that of the $250,000 we have requested, $70,000 is for television commercials, $66,500 is for printed marketing materials and $9000 is for brochure distribution. These amounts totaling $145,500 are requested for the purposes of helping our local businesses prosper and grow. Since our current marketing team is terminating their services to the city effective the end of May, the balance of the funds earmarked for that marketing team can be set aside for these economic drivers. The total amount we are requesting in addition to these economic development activities is $104,500.

Best Regards,

TRACY BEARD
CEO
Solvang Chamber of Commerce
P.O. Box 465 Solvang, CA 93464
805-688-0701
[email protected]
Tax 23-7261917
Executive Director
Tracy Beard

Executive Assistant
Taryn Weller
Board of Directors
President
Dan Cassara
Past President
Jack Williams
Vice President
Charles P. Werner,
Treasurer
Dianne Wittenbrock
Secretary
Lisa Mesa
Board Members
Rene Martinez
Scott Gold
Quincy Ruffin
Dr. Kevin Walthers
Golzar Meamar
Dana Volk
Philip Grant
Susie Sorensen
Lori Parker
Economist
Dr. Ken Harwood
Solvang Chamber of Commerce 2022 Economic budget Full budget Marketing  funding
Deficiency
Budgets 93,000‐ 109,500 2022‐ 20224 from C&M (IDK)
Chamber office  and information 24,000.00 24,000
website 9,400.00 12,000 2,650
Commercial 70,200 70,200
Printed Marketing  Materials 50,000.00 50,000
color wine  & Beer map 10,200.00 10,200
Color  general community brochure 2,600.00 2,600
lodging Dining guides 1,200 1,200
Solvang shopping  Collateral 2,500 2,500
Brochure  Distribution 9,000 9,000
Courtesy Bags 10,000 10,000
office Reception 12,000 12,000
Events 32,950 32,950
Business Community Competitions 13,350.00 13,350.00
Total 109,550.00 250,000 140,500