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Agenda

Solvang City Council
May 23, 2022

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Agenda
Meeting
May 23, 2022
Body
Solvang City Council
Pages
10
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50.0 MB
Text extracted from the city's file for reading and search. Open the original on www.cityofsolvang.com. That file is the official record.

CITY COUNCIL AGENDA
6:30 PM - MONDAY, MAY 23, 2022 – REGULAR MEETING
VIRTUAL & IN COUNCIL CHAMBER, 1644 OAK STREET, SOLVANG, CA 93463 City Council:

Charlie Uhrig, Mayor
Mark Infanti, Mayor pro tem
Robert Clarke, Councilmember
Claudia Orona, Councilmember
Jim Thomas, Councilmember
Pursuant to California Assembly Bill 361 City Council meetings are permitted to be held via teleconferencing and the City will provide both remote and in-person participation options. Members of the public can observe and address the meeting telephonically or electronically. Virtual participation is available via Zoom or phone. Join the Zoom meeting by visiting https://zoom.us/j/3066529195 (Meeting ID: 306 652 9195). If you wish to speak, please use the “raised hand” symbol. If you would like to make a comment by phone, please call into conference line at (888) 788-0099 (Meeting ID: 306 652 9195). The phone line will be open starting at 6 p.m. In-person speakers will be invited to make public comments first. Virtual speakers will follow. You may also observe the live stream of the City Council meetings on www.CityofSolvang.com/YouTube Distribution to the City Council – You may, but are not required to, submit your comment in advance.

Should you wish to do so, please do so via email prior to 5 p.m. on the Friday prior to the Council meeting to the City Clerk at: [email protected] Your comment will be recorded and distributed appropriately.

AGENDA AND SUPPORTING MATERIALS - Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1644 Oak Street, Solvang, during regular business hours and on the City’s website www.cityofsolvang.com AGENDA POSTING NOTIFICATION - If you would like to receive notification of the agenda availability, please subscribe to our “Notify Me” list at: https://www.cityofsolvang.com/List.aspx. You will receive notification when the agenda is available for viewing on the website and you may view and/or print a copy.

DOCUMENTS DISTRIBUTED FOLLOWING THE POSTING OF THE AGENDA. Any writings that relate to an agenda item for an open session that is distributed to a majority of the Council after the posting of the agenda, will be available for public inspection at the City Clerk’s office, and may be posted to the website.

PUBLIC COMMENT - The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on non-agenda items, you may do so during the PUBLIC PARTICIPATION ON NON-AGENDA ITEMS section on the agenda. Each person is allotted three (3) minutes to speak.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT - It is the intention of the City of Solvang to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected] 72- hours’ notice is requested. 1 6:30 PM OPEN SESSION – REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

PROCLAMATIONS, COMMENDATIONS, CEREMONIAL ITEMS

PRESENTATIONS

1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report………………………………………………………………………………………………….4

3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.

4. CONSENT AGENDA
All matters listed under Consent are considered to be routine and can be enacted in one motion. There will be no separate discussion of these items prior to the time that Council votes on the motion unless members of the City Council, staff, or the public request specific items to be discussed or removed from Consent for individual action. a. Approve Order of Agenda as Presented.
b. Approve the Minutes of the City Council meeting of May 9, 2022 ………………………………….6 c. Award a Contract with Roadrunner Management Services, Inc for day-to-day operations of the Santa Ynez Valley Transit program in the amount not to exceed, $3,676,681 for the term July 1, 2022 – June 30, 2027, with option to extend five additional years……………………10 d. Receive and file SBC Sheriff’s Office March 2022 Monthly report ………………………………123 e. Approve Revised Regional Broadband Strategic Plan for the Santa Barbara Co Region MOU....125 PUBLIC HEARINGS - None

REGULAR BUSINESS

5. PIERCE-ARROW CAR SHOW SPECIAL EVENT
Review and approve Pierce Arrow Car show special event application..........................................136

6. WATER AND WASTEWATER CONNECTION FEES PRESENTATION
a. Receive a presentation on proposed water and wastewater connection fees; and b. Set a Public Hearing for June 27, 2022, for consideration of changes to the City’s water and wastewater connection fees………………………………………………………………………………144

7. PRELIMINARY FISCAL YEAR 2022-24 FINANCIAL PLAN
Receive Preliminary Fiscal Year 2022-24 Financial Plan and provide with policy direction for any desired modifications to be included in the final Financial Plan presentation to Council for approval on June 27, 2022.
2 Consider:
a. Funding requests including:
• Grant Funding applications per the Grant Funding Policy • Senior Center
• Solvang Festival Theater
• Danish Days
• Fourth of July Fireworks
• People Helping People
b. Operating plan including proposed significant changes c. Capital Improvement Program…………………………………………………………………………160

8. CODE ENFORCEMENT PROGRAM MODIFICATIONS FISCAL YEAR 2021-22 Consider enhancing Code Enforcement Program by hiring two-part time Ambassador (civilian patrol and visitor support) positions to provide oversight within the downtown area during peak hours. The Ambassadors would work less than 20 hours per week and will not be entitled to benefits…………………………………………………………………………………………………365.

9. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS

10. ADJOURNMENT
Adjourn in Memory of Kenneth Palmer who served as Mayor: 1993, 2002, 2007, Mayor pro tem:
1992, 2001, 2006, City Councilmember: 1991,1994, 2003-2005,2 008-2010, Planning Commissioner: 1995-1996, on the Solvang Heritage Associates: 3/23/1998 -3/1/2002, and on the Economic/Tourism Study Committee.

Reception is open to all who knew Ken Palmer onFriday June 3, 2 p.m. at Sunny Fields Park

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 18th day of May 2022.
3 Meeting Date Agenda Item Agenda Action
13-Jun
Resolution calling for the holding of a General Municipal Election Consent Approve
Resolution requesting the Board of Supervisors render
services Consent Approve
Resolution requesting Board of Supervisors consolidate
Election Consent Approve
Resolution adopting regulations for candidates for elective office Consent Approve
Resolution providing for a procedure for determining by lot a tie among candidates Consent Approve
Resolution for Revenue Measure(s) to be placed on
November 2022 ballot Business Approve
Utility Rates Proposition 218 Public Hearing Public Hearing Approve Drought Restrictions Ordinance Amendment First Hearing Public Hearing Approve Marketing Contract RFP Award Business Approve
Visitor Center Contract Award Business Approve
Walk-up Windows Title 11 Ordinance Modifications 1st
Hearing Public Hearing Approve
27-Jun FY 2022-24 Financial Plan Adoption (Operating + Capital Improvement Program) Public Hearing Approve
Amend Appropriation Limit Public Hearing Approve
Drought Restrictions Ordinance Amendment Second
Hearing Consent Approve
Utility Rates Resolution Adoption Consent Approve
Walk-up Windows Title 11 Ordinance Modifications 2nd
Hearing Consent Approve
11-Jul Award Street Tree Maintenance Agreement Consent Approve Award Street Tree Pruning Agreement Consent Approve
California Concrete Grinding Contract Extension Consent Approve Marchi & Assoc Veterans Bathroom Amendment Consent Approve Meeting Date Agenda Item Agenda Action
N/A
Council Requested Agenda Items

ADVANCE CALENDAR
4 Agenda Item Agenda Action
November Stormwater Management Program Annual Report Consent Receive December Appointment of Mayor pro tem Business Approve
December Council selection of representatives to Committees and Agencies Business Approve
December (every
two years)
Appointment to Boards, Commissions, Committees Business Approve January Comprehensive Annual Financial Report Business Approve January Grant Funding Policy Review Business Approve
February Measure A 5-Year Local Program of Projects Public Hearing Approve February Fiscal Outlook and Financial Policies Business Approve February Council Budget Goal Setting Public Workshop Approve March SB1 RMRA project List Public Hearing Approve
March Investment Policy Annual Review Business Approve
March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Approve March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget
Oct/Jan/April/July Quarterly Financial Reports Business Approve June
Two-Year Financial Plan Development or Budget adoption Public Hearing Adopt June Capital Improvement Program Public Hearing Adopt
June/July Amend Appropriation Limit Public Hearing Adopt Annual Reports
5 May 9, 2022
Monday
6:30 p.m.

CALL TO ORDER
Mayor pro tem Infanti called the meeting to order at 6:32 p.m.

ROLL CALL

Present: Robert Clarke, Claudia Orona, Mayor pro tem Mark Infanti, Mayor Charlie Uhrig (via Zoom);

Absent: Jim Thomas
Staff: City Manager Xenia Bradford, City Attorney David Fleishman (via Zoom), City Clerk Annamarie Porter, Public Works Director Rodger Olds

PLEDGE OF ALLEGIANCE
Led by Councilmember Orona
PROCLAMATIONS, COMMENDATIONS, CEREMONIAL ITEMS - None

PRESENTATIONS
Law Enforcement Annual Report
Sheriff Department Lieutenant Garrett TeSlaa presented details of the Law Enforcement Annual Report including a shift in crimes during COVID-19, crime statistics for Part 1 and Part 2 crimes during and post COVID-19, calls for service, citations and trends.

Discussion followed regarding increases in drug arrests, gasoline thefts, use of fentanyl, increased traffic in specific areas of Solvang and enforcement.

1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Hank Homburg spoke about the Sheriff's contract with the City and its impact on the City's budget; suggested the need for a feasibility study to review other policing options besides the Sheriff's and encouraged City Council's consideration of the topic.

Dennis Beebe discussed attempts to change the name of the Santa Ynez Airport; announced an upcoming celebration of life for Jimmy Kunkle and Airport Day.

Vashti Wilson announced an upcoming Juneteenth event on Saturday, June 18, 2022, at Solvang Park.

There were no other public comments.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Xenia Bradford narrated a PowerPoint presentation with details of the Manager report including the General Plan update, the Community Design Element update, special events, requests for proposals, and the Advance Calendar.

MINUTES

SOLVANG CITY COUNCIL
6 Councilmember Orona spoke about receiving input from the public regarding the inconvenience of road closures during special events and commented on avoiding scheduling several special events on the same dates.

It was noted that once the City hires an events manager and generates a universal City calendar, that should be avoided.

3. COUNCIL COMMENTS AND REQUESTS
Mayor Uhrig spoke favorably on the recent marathon event.

Councilmember Orona discussed attending the recent California JPIA Leadership Academy with Councilmember Clarke.

4. CONSENT AGENDA
a. Approve Order of Agenda as Presented. – Moved Item 6 before Item 5 b. Approve the Minutes of the City Council meeting of April 25, 2022 c. Adopt Resolution 22-1168, a Resolution of the City Council of the City of Solvang, California Authorizing Remote Teleconference Meetings of the City of Solvang Meeting Bodies d. Approve Warrant Register for the Month of April 2022 e. Adopt Resolution No. 22-1169 Authorizing the City Manager to execute the Certifications and Assurances and Authorized Agent forms for the Low Carbon Transit Operations Program (LCTOP) for the SYVT Bus and Charging Infrastructure Project, $152,002 f. Receive and file SBC Sheriff’s Office January and February 2022 Monthly reports g. Approve Contract Amendment No. 5 with Meridian Consultants LLC and Contract Amendment No. 4 with GSI Water Solutions Inc for participation in and preparation for the Administrative Hearing regarding the City’s River Wells project.
i. Approve Amendment No. 5 to the Agreement with Meridian Consultants LLC and Amendment No. 4 to the Agreement with GSI Water Solutions, Inc. for professional services to participate in and assist in the preparation for the administrative hearing regarding the City of Solvang’s Petition for Change to is Permit to divert Santa Ynez River underflow before the Administrative Hearing Officer of the California Water Resources Control Board.
ii. Authorize the City Manager to execute Amendment No. 5 with Meridian Consultants LLC in
the amount of $50,000 and Amendment No. 4 with GSI Water Solutions Inc. in the amount
of $96,700.
iii. Approve budget amendment in the amount of $146,700 from the Water Fund balance to cover the costs
h. Authorize City Manager to send 30-day notice cancelling the Marketing Services contract with Cogs & Marvel in accordance with contract terms in preparation for restructure of marketing operations
i. Receive and file Quarterly Investment Report Jan – Mar 2022 Councilmember Orona commented on Item No. 4h noting there will be gap in Marketing Services until a new provider is approved and asked about plans in the interim.

City Manager Bradford reported most of the events that will take place will be handled by the Public Works Department; discussed the RFP for Marketing Services which will be reviewed by the Tourism Advisory Committee; addressed options on stand-by regarding social media and commented on the availability of PR options.
7 There were no public comments on this item.

Motion by Mayor Uhrig, to approve the Consent Agenda, as presented, seconded by Councilmember Orona and carried with a roll call vote of 4-0, with Councilmember Thomas, absent.

Mayor Uhrig requested skipping to Item No. 6 at this point as the presenter is not feeling well.

Motion by Mayor Uhrig, to skip to Item No. 6 and return to Item No. 5 upon its completion, seconded by Councilmember Clarke and carried with a roll call vote of 4-0, with Councilmember Thomas, absent.

6. SANTA YNEZ VALLEY PRIDE EVENT APPROVAL
Consider approving SYV Pride Event including a parade to take place in Solvang for the first time City Manager Bradford introduced the item; reported the proposal was reviewed and approved by the TAC and noted the applicant is proposing a different parade route.

Mayor Uhrig stated he did not believe use of Lot 72 would be available and noted staging would need to occur on the public street and not in Lot 72.

Councilmember Clarke noted that Solvang is a family-friendly town and expressed concerns about nudity on the floats.

Discussion followed regarding food trucks at the event, the party at the park, after the parade, plans for additional trash receptacles at the park and the need for extra portable restrooms.

Mayor pro tem Infanti invited public comments.

Mary White opined the event should be tabled because of human trafficking concerns and suggested that City Council receive additional public input regarding the subject.

Vashti Wilson referenced the City's special event permit application and reported it outlines the requirements for use of portable restrooms and trash receptacles; noted that equating pedophilia with a pride event is problematic and stated people should be supporting one another.

Sheriff Department Lieutenant TeSlaa reported the Department takes human trafficking very seriously and noted that nothing suggests that human trafficking has anything to do with the LGBTQ community.

There were no other public comments.

Motion by Councilmember Orona, to approve SYV Pride event , seconded by Mayor pro tem Infanti and carried with a roll call vote of 4-0, with Councilmember Thomas, absent.

City Council returned to Item No. 5. (Heard after item 6)

PUBLIC HEARINGS

5. PUBLIC HEARING TO CONSIDER ADOPTING RESOLUTION NO. 22-1170 CONFIRMING

AND LEVYING ASSESSMENTS FOR SOLVANG MESA LANDSCAPE & LIGHTING MAINTENANCE DISTRICT NO. 2004-1 FOR FISCAL YEAR 2022-23, AND AUTHORIZE THE CITY MANAGER TO

EXECUTE THE CERTIFICATIONS ON BEHALF OF THE CITY
That the City Council:

1. Conduct a public hearing to hear testimony on the proposed assessments for the Solvang Mesa Landscape and Lighting Maintenance District; and

2. After hearing testimony, adopt Resolution 22- 1170, a Resolution of the Solvang City 8 Council confirming and levying assessments for Fiscal Year 2022-23, and authorize the City Manager to sign the necessary documents, on behalf of the City, to place the assessments on the property tax roll for Fiscal Year 2022-23
City Manager Bradford introduced the item and deferred to Public Works Director Olds for a report.

Public Works Director Olds narrated a PowerPoint presentation with details of the proposed project.

Discussion followed regarding the location of the two newly proposed street lights.

Mayor pro tem Infanti opened the public hearing.

There were no public comments and Mayor pro tem Infanti closed the public hearing.

Motion by Councilmember Clarke, to waive further reading and adopt, by title only, Resolution 22- 1170, a Resolution of the Solvang City Council confirming and levying assessments for Fiscal Year 2022-23, and authorize the City Manager to sign the necessary documents, on behalf of the City, to place the assessments on the property tax roll for Fiscal Year 2022-23, seconded by Councilmember Orona and carried with a roll call vote of 4-0, with Councilmember Thomas, absent.

DISCUSSION ITEMS

6. Heard before Item 5 - SANTA YNEZ VALLEY PRIDE EVENT APPROVAL

7. FISCAL YEAR 21-22 3rd QUARTER (THROUGH MARCH 2022) FINANCIAL REPORT Receive and file current fiscal year 3rd Quarter Financial Report.

City Manager Bradford narrated a PowerPoint presentation with details of the FY 2021-2022, 3rd Quarter Financial report.

There were no public comments on this item.

City Council concurred to receive and file the report.

6. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS - None

7. ADJOURNMENT- Mayor pro tem Infanti adjourned the meeting at 8:08 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
9 Agenda Item Number: 4.c
Solvang City Council STAFF REPORT
PREPARED BY: Rodger A. Olds, Director of Public Works/City Engineer MEETING DATE: May 23, 2022
SUBJECT: Award a Contract with Roadrunner Management Services, Inc. for day-today operations of the Santa Ynez Valley Transit program in the amount not to exceed, $3,676,681 for the term July 1, 2022 – June 30, 2027, with option to extend five additional years.

RECOMMENDATION:

Award a new five (5) year Contract to Roadrunner Management Services, Inc. to provide day-to-day operations of the Santa Ynez Valley Transit program (for Fiscal Year 2022/23 through Fiscal Year 2027/28).

DISCUSSION:

The City of Solvang administers the Santa Ynez Valley Transit System (SYVT) in accordance with a Memorandum of Understanding (MOU) between the cities of Solvang and Buellton, and the County of Santa Barbara. SYVT provides fixed-route service and demand-response (Dial-A-Ride) services throughout the Santa Ynez Valley. The current contract for operation of the SYVT program expires June 30, 2022. A one-year extension to the current contract for the current Fiscal Year 2021/22.

Rather than execute an additional contract extension, the City initiated a procurement process for a new operations contract.

A Request for Proposals (RFP) was developed by Moore & Associates in conjunction with City of Solvang staff and approved by Caltrans on September 20, 2021. The RFP was released on September 23, 2021, soliciting bids for day-to-day operation specific to the Santa Ynez Valley Transit program.

The RFP was advertised via the following methods:

1. City website (Bid Procurement page).

2. Direct email to 14 potential bidders and 5 additional upon request.

3. Industrywide advertisement (Mass Transit Magazine).

4. Paper of Record (Santa Maria Times).

Written questions were received from three (3) interested entities. An addendum was developed to respond to the questions received and was distributed to all interested bidders and the City Website on November 9, 2021. All bidders were required to acknowledge receipt of the addenda within their respective proposal. Caltrans was provided a copy of addendum.

The City received two (2) bids by the stated deadline of November 19, 2021. Bids were received from RATP DEV USA and Ventura Transit System, Inc.

Both bid packages received were reviewed by the City and deemed fully responsive and accepted as qualified bids. The City requested its transit consultant, Moore & Associates, Inc., and representatives from SYVT stakeholders (City of Buellton and County of Santa Barbara) to evaluate all bids.

Each proposal was evaluated based on: 1) ability to perform and meet the requirements of the RFP, 2) qualifications/experience of proposed project personnel, 3) proposed staffing plan, 4) client references, and 5) price.
10 In order to provide an equal opportunity to bidders, it was decided by the city to interview both responsive bidders. Interviews were conducted virtually on February 2, 2022.

The interview panel consisted of Rodger Olds/City of Solvang, Mark Freelander/County of Santa Barbara, and Kathy Chambers/Moore & Associates, Inc. Interview questions included a mix of standardized questions and bidder-specific questions aimed at determining each firm’s capabilities and qualifications.

On April 15, 2022, the City communicated its intent to recommend RATP Dev USA as the top-ranked bidder and submitted the required award recommendation as well as relevant supporting material, including the proposed service agreement, to Caltrans for review and approval. The City received Caltrans’ approval of the proposed award and proposed service agreement on May 10, 2022.

Roadrunner Management Services, Inc. is the incumbent contractor and has provided transit operation services for the City since 2016. Roadrunner Management Services, Inc. was purchased by RATP DEV over the contract term, and has stated through their proposal the intent to continue with the same staffing and oversite that has served the community since 2016.

RATP DEV USA is a highly regarded nation-wide firm that provides transit management services for many agencies including the local transit services of SYVT as well as Santa Maria Area Transit (SMAT). Through their subsidiary of Roadrunner Management Services, Inc., staff believes that they are well qualified to provide efficient and effective day-to-day operations of the SYVT program. RATP DEV USA/Roadrunner Management Systems, Inc. has performed very well over the past contract term, maintaining excellent customer service and worked with the City and local agencies to continue adequate staffing levels and exceed targeted on-time performance through the unique challenges posed by the Covid-19 pandemic.

ALTERNATIVES:

City Council could direct staff to formally reject all received bids with respect to the SYVT program and begin the RFP process again and negotiate a one-year extension of services with RATP DEV USA under the current contract. (Fiscal impact of this alternative is unknown at this time.) FISCAL IMPACT:

RATP Dev USA Inc. has submitted a proposed initial cost of $57.52/Vehicle Service Hour for the first year of the contract, resulting in an anticipated first-year cost of $679,657. This contract amount is incorporated into the proposed SYVT FY 2022/23 budget. Revenues are anticipated to exceed expensed for FY 2022/23 by $35,291.

ATTACHMENTS:

A – Roadrunner Management Services, Inc Agreement
11 Attachment A

CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT

SANTA YNEZ VALLEY TRANSIT OPERATIONS
This Agreement is made upon the date of execution, as set forth below, by and between Roadrunner Management Services, Inc a California Corporation with its principal place of business at 240 S. Glenn Dr., Camarillo, CA 93010, (“Contractor”), and the City of Solvang, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This Agreement will become effective on the last date of execution set forth below, and will continue in effect until terminated as provided herein.

1.02 Services: Contractor shall perform the Scope of Services described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full.

Contractor shall begin operation of the Santa Ynez Valley Transit service, as set forth in the scope of services, effective July 1, 2022. The start-up and transition schedule shall be determined jointly by the City and Contractor upon execution of this contract.

Contractor shall determine the method, details and means of performing the above-referenced services.

Contractor may, at their own expense, employ such assistants and subcontractors, as Contractor deems necessary to perform the services required of Contractor by this Agreement.

However, Contractor may not assign this Agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Contractor’s assistants or employees in the performance of those services.

1.03 Standard of Performance: Contractor’s services shall be performed in accordance with generally accepted professional practices and principles, and in a manner consistent with the level of care and skill ordinarily exercised by members of Contractor’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Contractor of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Contractor or its subcontractors. By delivery of completed work, Contractor certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws. If Contractor is retained to perform services requiring a license, certification, registration or other similar requirement under California or other applicable law, Contractor shall maintain that license, certification, registration or other similar requirement throughout the term of this Agreement. 12 1.04 Compensation: In consideration for the services to be performed by Contractor, City agrees to pay Contractor monetary consideration for professional public transit operations services in accordance with the following fee schedule.

Year 1 Year 2 Year 3 Year 4 Year 5
FY Total
2022/23
FY
2023/24
FY
2024/25
FY
2025/26
FY
2026/27
SYVT Unit
Cost/Revenue
Hour
$57.52 $60.13 $62.54 $64.84 $67.00
SYVT Estimated
Annual Revenue
Hours
11,775 11,775 11,775 11,775 11,775
SYVT Total Cost $679,657 $708,089 $736,428 $763,535 $788,972 $3,676,681 The parties agree that total compensation for the services detailed in Exhibit A shall not exceed the sum of $3,676,681, unless and until this Agreement is amended as provided herein.

This sum constitutes costs for Years One through Five as presented in the Contractor’s Cost Proposal (Exhibit B).

The City is authorized, at its option, to extend the term of this Agreement beyond the termination date as set forth in Section 4.04 below. The operations budget for any extension year shall be increased over that of the preceding year by the inflation rate, as measured by either (i) the Consumer Price Index for all urban consumers, all items in the Western United States region as published by the federal Bureau of Labor Statistics or (ii) one and five-tenths (1.5) percent, whichever is less. The Consumer Price Index inflation rate shall be based on the prior calendar year at the time such an option is exercised. For example, for Option Year FY 2027/28, the Consumer Price Index for Calendar Year 2026 (January through December) shall be used.

The City will notify Contractor three months prior to the expiration of each contract term (whether base period, or one or more year extension) as to its intent to exercise the following Optional Year. Given the contract term expires on June 30 of the designated contract term, notice shall be given no later than April 1 of that calendar year.

1.05 Billing/Payment Terms. All charges for Contractor’s services and related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within thirty (30) days of receipt. The bills will itemize by date all services and expenses provided for the invoice period under this Agreement including a brief description of the nature of work performed, the person performing or vendor providing them, the applicable billing rate and the time expended. All Contractor service invoices must be approved by either the City of Solvang’s Public Works Director or City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Shane Bollar, General Manager Roadrunner Management Services, Inc. shall serve as the project manager and will personally prepare, or direct and supervise the preparation of all work products called for by this Agreement. Contractor represents that it has the qualifications, experience, and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner; and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Contractor agrees to devote the hours and the human resources 13 necessary to timely perform the services set forth in this Agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest. Contractor may represent, perform services for, and be employed by additional individuals or entities, in Contractor’s sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Contractor’s services under this Agreement.

Contractor shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Contractor who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Contractor to notify the City of any staff changes relating to this Agreement.

A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Contractor(s) unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Contractor, except as indicated in Subsection B. _____ (Initials).

B. In accomplishing the scope of services of this Agreement, Contractor(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Contractor’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following Contractor(s) shall be subject to the City’s Conflict of Interest Code. _________________________ _______________________
_________________________ _______________________

2.03 Tools and Instrumentalities: Contractor shall provide all tools and instrumentalities to perform the services under this Agreement.

2.04 Workers’ Compensation and Other Employee Benefits: City and Contractor intend and agree that Contractor is an independent contractor of City and agree that Contractor and Contractor’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Contractor agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Contractor’s employees and agents. Contractor agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Contractor and any of Contractor’s employees or agents.

2.05 Indemnification: General Professional Services: Contractor hereby agrees to, and shall, hold City, its elective and appointive boards, officers, agents and employees, harmless and shall defend the same from any liability for damage or claims for damage, or suits or actions at law or in equity which may allegedly arise from the acts, errors or omissions of Contractor's or any of Contractor's employees' or agents' operations under this Agreement, whether such operations be by Contractor or by any one or more persons directly or indirectly employed by, or acting as agent for, Contractor; provided as follows:
(a) To the fullest extent permitted by law, the Contractor shall (1) immediately defend, and (2) indemnify the City of Solvang, and its elected officials, officers, and employees from and 14 against all liabilities regardless of nature or type arising out of or resulting from Contractor’s performance of services under this contract, or any negligent or wrongful act or omission of the Contractor or Contractor’s officers, employees, agents, or subcontractors. Liabilities subject to the duties to defend and indemnify include, without limitation all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. The Contractor’s obligation to indemnify applies unless it is adjudicated that its liability was caused by the sole active negligence or sole willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, the Contractor’s indemnification obligation shall be reduced in proportion to the established comparative liability of the indemnified party.
(b) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section survives completion of the services or the termination of this contract.

The provisions of this Section are not limited by and do not affect the provisions of this Agreement relating to insurance.

2.06 Insurance: Contractor shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached hereto and incorporated herein as though set forth in full.

2.07 Contractor’s Knowledge of Applicable Laws: Contractor shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Contractor shall observe and comply with all such laws and regulations affecting its employees.

3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Contractor necessary to the performance of Contractor’s duties under this Agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Contractor.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this Agreement, any party hereto may terminate this Agreement, at any time, without cause, by giving at least thirty (30) days prior written notice to the other parties to this Agreement.

4.02 Termination on Occurrence of Stated Events: This Agreement shall terminate automatically on the occurrence of any of the following events:
a. The end of the thirty (30) days as set forth in Section 4.01; b. End of the contract to which the Contractor’s services were necessary; or c. Assignment of this Agreement by Contractor without the consent of the City.

4.03 Termination by any Party for Default: Should any party default in the performance of this Agreement or materially breach any of its provisions, the non-breaching party, at its option, 15 may terminate this Agreement, immediately, by giving written notice of termination to the breaching party.

4.04 Termination: This Agreement shall terminate on June 30, 2027, unless extended as set forth in this Section. The City, with the Agreement of Contractor, is authorized to extend the term of this Agreement beyond the termination date, as needed for up to an additional five option years (through June 30, 2032), under the same terms and conditions as set forth in this Agreement. Any such one-year or multi-year extension shall be in writing and be an amendment to this Agreement. Compensation for extension years shall be as set forth in Section 1.04 above.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by City of Solvang’s Public Works Director or City Manager: Prior to initiating any Contractor work on matters relating to operations of the Santa Ynez Valley Transit service, but outside this Agreement, it shall be the responsibility of Contractor to obtain written approval of the City of Solvang’s Public Works Director or City Manager prior to initiation of such tasks.

5.02 Time Schedule: Contractor shall begin work upon receipt and execution of this Agreement by City. TIME IS OF THE ESSENCE OF THIS CONTRACT. Contractor shall begin operating the Santa Ynez Valley Transit service effective July 1, 2022.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City’s Contract Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the Scope of Work. Whether a change or addition to the Scope of Work is proposed by the Contractor or ordered by the Contract Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this Agreement executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
(a) Confidential Nature of Information. Contractor shall treat all information obtained from the City in the performance of this Agreement as confidential and proprietary to the City.

Contractor shall treat all records and work product prepared or maintained by Contractor in the performance of this Agreement as confidential.
(b) Limitation on use and disclosure. Contractor agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Contractor’s Scope of Work. Contractor will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this Agreement unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City’s Contract Manager, Contractor shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to 16 unauthorized persons. Contractor shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information. (d) Survival. Contractor’s obligations under this paragraph shall survive the termination of this contract.

6.0 FEDERAL & OTHER PROVISIONS
The FTA Grant Contract Provisions set forth herein shall be incorporated into and become part of the contemplated contract documents executed in connection with an award of this Agreement to the Contractor. In case of any conflict or discrepancy, the FTA Grant Contract Provisions set forth herein shall prevail over all other terms and conditions contained in the RFP, the contents of the successful proposal and/or this Agreement.

6.01 FEDERAL GRANT CONDITIONS:

Contractor’s attention is called to the fact this Agreement is subject to a financial assistance contract between the City of Solvang, City of Buellton, and County of Santa Barbara, and the Federal Transit Administration of the United States Department of Transportation ("DOT").

Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives including without limitation those listed directly or by reference in the FTA Master Agreement between the respective entity and FTA, as amended, and are incorporated herein by this reference. The Contractor shall comply with these FTA requirements and as they may be amended or promulgated from time to time during the term of this Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any City directives, which would cause City to be in violation of the FTA requirements. Contractor’s failure to comply with these FTA requirements and City directives shall constitute a material breach of this contract.

The Contractor understands Federal laws, regulations, policies, and related administrative practices applicable to this Agreement on the date the Agreement was executed may be modified from time to time. The Contractor agrees the prevailing Federal requirements will govern the administration of this Agreement at any particular time, except if there is sufficient evidence in the Agreement of a contrary intent. Such contrary intent might be evidenced by express language of this Agreement or a letter signed by the Federal Transit Administrator the language of which modifies or otherwise conditions the text of a particular provision of this Agreement. Likewise, new Federal laws, regulations, policies, and administrative practices may be established after the date the contract Agreement has been executed and may apply.

If FTA requires any change to this Agreement to comply with its requirements, both parties agree to amend this Agreement as required by FTA. If such changes cause an increase or decrease in the work to be performed by the Contractor or the time for such performance, then the compensation to be paid to Contractor and time of performance shall be equitably adjusted.

6.02 ACCESS TO RECORDS AND REPORTS:

Contractor agrees to provide the City, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to this Agreement for the purposes of making audits, examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or his authorized representatives including any Project Management Oversight (PMO) Contractor access to Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. §5302(3), which is receiving federal financial assistance through the programs described at 49 U.S.C. §§ 5307, 17 5309 or 5311.

Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. Contractor agrees to maintain all books, records, accounts and reports required under this Agreement for a period of not less than three years after the date of termination or expiration of this Agreement, except in the event of litigation or settlement of claims arising from the performance of this Agreement, in which case Contractor agrees to maintain same until the City, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto.

FTA does not require the inclusion of these requirements in subcontracts.

6.03 NON-DISCRIMINATION:

In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. §2000d, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. §6102, Section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. §12132, and Federal transit law at 49 U.S.C. §5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.

A. Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying Agreement:

1. Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Agreement. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

2. Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

3. Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to 18 Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

B. The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.

6.04 ACCESS REQUIREMENTS FOR PERSONS WITH DISABILITIES:

The Contractor agrees to comply with the following requirements if applicable to the provision of services under the Contract:

A. The Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. §12101 et seq.; B. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. §794; C. Section 16 of the Federal Transit Act, as amended, 49 U.S.C. §5301 (d); D. U.S. DOT regulations, "Transportation Services for Individuals with Disabilities," 49 C.F.R.

Part 37;
E. U.S. DOT regulations, "Non-discrimination on the Basis of Handicap in Programs and Activities Receiving or Benefiting from Federal Financial Assistance," 49 C.F.R. Parts 27, 37 and 38;
F. U.S. DOT regulations, "Non-discrimination on the Basis of Disability in State and Local Government Services," 28 C.F.R. Part 35;
G. U.S. DOJ Regulations, "Non-discrimination on the Basis of Disability by Public Accommodations and in Commercial Facilities," 28 C.F.R. Part 36; H. U.S. General Services Administration regulations, "Accommodations for the Physically Handicapped," 41 C.F.R. Subpart 101-19;
I. U.S. Equal Employment Opportunity Commission (EEOC), "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630; J. FTA Regulations, "Transportation for Elderly and Handicapped Persons," 49 C.F.R. Part 609; and
K. Federal civil rights directives and non-discrimination directives implementing the foregoing Federal laws and regulations, except to the extent the Federal government determines otherwise in writing.

6.05 PROGRAM FRAUD, FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS:

The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 C.F.R. Part 31, apply to its actions pertaining to this Agreement. Upon execution of the underlying Agreement, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the 19 underlying Agreement or the FTA-assisted project for which this Agreement work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal government deems appropriate.

The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the City under 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. Section 5307(n)(1) on the Contractor, to the extent the Federal government deems appropriate.

The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.

6.06 SUSPENSION AND DEBARMENT:

This Agreement is a covered transaction for purposes of 49 CFR Part 29. As such, Contractor is required to verify that none of the Contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR

29.940 and 29.945.

Contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into.

Contractor was required to execute and submitted Form APP-B5 "Certification Regarding Debarment, Suspension, Ineligibility & Voluntary Exclusion" included as Appendix 4 to the RFP as part of its proposal. As required therein, this certification must be included in any lower tier covered transaction it enters into (Appendix 5 of the RFP).

6.07 DISCRIMINATORY SPECIFICATIONS:

The Contractor agrees that it will comply with the provisions of 49 U.S.C. §5323(h)(3) by refraining from including any exclusionary or discriminatory specifications in any solicitation or subcontract issued or executed by Contractor for work to be performed under this Contract.

6.08 COMPLIANCE WITH ENVIRONMENTAL STANDARDS:

A. Compliance with Environmental Standards (Clean Air and Clean Water Acts):

Contractor agrees to comply with the provisions of the Clean Air Act, as amended, 42 U.S.C. §7401 et seq.; the Clean Water Act, as amended, sections 33 and 12 of U.S.C.; the Federal Water Pollution Control Act, as amended, 33 U.S.C. §1251 et seq.; the Resource Conservation and Recovery Act, as amended, 42 U.S.C. §6901 et seq.; the Comprehensive Environmental Response, Compensation and Liability Act, as amended, 42 U.S.C. §9601 et seq.; and all applicable regulations, standards, orders or requirements issued pursuant to these Federal statutes.

B. The Contractor shall ensure that the facilities under ownership, lease or supervision, whether directly or under contract, that will be utilized in the accomplishment of the Project are not listed on the Environmental Protection Agency's (EPA) List of Violating Facilities. 20 C. The Contractor agrees to report each violation to City and understands and agrees that City will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA regional office.

D. The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

6.09 ENERGY CONSERVATION:

Contractor shall comply with mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. §6321 et seq. and 49 CFR Part 18.

6.10 CLEAN AIR ACT:

Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The Contractor agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA regional office.

Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

Contractor agrees to comply with the following EPA regulations as applicable: "Control of Air Pollution from Mobile Sources," 40 C.F.R. Part 85; "Control of Air Pollution from New and InUse Motor Vehicles and New and In-Use Motor Vehicle Engines; Certification and Test Procedures," 40 C.F.R. Part 86; and "Fuel Economy of Motor Vehicles," 40 C.F.R. Part 600, and any revisions thereto.

6.11 CLEAN WATER ACT:

Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 §§ et seq. Contractor agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA regional office.

Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

6.12 RECYCLED PRODUCTS:

The Contractor agrees to comply with all of the requirements of Section 6002 of the Resource Conservation and Recovery Act, as amended (42 U.S.C. § 6962), including but not limited to the regulatory provisions of 40 CFR Part 247 and Executive Order 12873, as they may apply to the procurement of the items designated in Subpart B of 40 CFR Part 247.

6.13 FLY AMERICA:

Contractor agrees to comply with 49 U.S.C. 40118 (the “Fly America” Act) in accordance with the General Services Administration’s regulations at 41 CFR Part 301-10, which provide that recipients and subrecipients of Federal funds and their contractors are required to use U.S. flag air carriers for U.S Government-financed international air travel and transportation of their personal effects or property, to the extent such service is available, unless travel by foreign air 21 carrier is a matter of necessity, as defined by the Fly America Act. Contractor shall submit, if a foreign air carrier was used, an appropriate certification or memorandum adequately explaining why service by a U.S. flag air carrier was not available or why it was necessary to use a foreign air carrier and shall, in any event, provide a certificate of compliance with the Fly America requirements. Contractor agrees to include the requirements of this section in all subcontracts that may involve international air transportation.

6.14 LOBBYING RESTRICTIONS (CONTRACTS OVER $100,000):

Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352, as amended by the Lobbying Disclosure Act of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.] - Contractors who apply or bid for an award of $100,000 or more shall file the certification required by 49 CFR part 20, "New Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not used Federal-appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that Federal contract, grant or award covered by 31 U.S.C. § 1352. Such disclosures are forwarded from tier to tier up to the recipient.

The "Certification of Restrictions on Lobbying" and "Disclosure of Lobbying Activities Standard form LLL" required by 31 U.S.C. § 1352(b)(5) and 49 C.F.R. 20.110 are attached to the RFP as Appendix 5.

6.15 POLICIES FOR ALL TIERS:

Contractor agrees to include the following Sections of the FTA Grant Contract Provisions as set out in full in Appendix C of FTA Circular 4220.1F (Third Party Contracting Guidance) in all subcontracts of every tier:

A. Federal Grant Conditions
B. Federal Changes
C. Federal Obligation
D. Access to Records and Reports
E. Nondiscrimination
F. Access Requirements for Individuals with Disabilities G. Discriminatory Specifications
H. Energy Conservation
I. Recycled Products
J. Fly America
K. Debarred Bidders (contracts over $25,000)
22 This summary is provided for convenience only. Some FTA Grant Contract Provisions must be set out specific limited types of subcontracts and are not listed herein. Contractor must determine whether each FTA Grant Contract Provision requires inclusion in a subcontract.

6.16 POLICIES FOR SELECTED CONTRACTS:

Contractor agrees to also include the following Sections of the FTA Grant Contract Provisions as set out in full in in Appendix C of FTA Circular 4220.1F (Third Party Contracting Guidance) in all subcontracts of every tier exceeding $100,000:

A. Compliance with Environmental Standards
B. Clean Air Act
C. Clean Water Act
D. Lobbying Restrictions
This summary is provided for convenience only. Some FTA Grant Contract Provisions must be set out specific limited types of subcontracts and are not listed herein. Contractor must determine whether each FTA Grant Contract Provision requires inclusion in a subcontract.

6.17 PRIVACY ACT:

The following requirements apply to Contractor and any of its employees that may administer any system of records on behalf of the Federal Government under any contract:

A. The Contractor agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. §552(a). Among other things, the Contractor agrees to obtain the express consent of the Federal Government before the Contractor or its employees operate a system of records on behalf of the Federal government. The Contractor understands that the requirements of the Privacy Act, including the civil and criminal penalties for violation of that Act, apply to those individuals involved, and that failure to comply with the terms of the Privacy Act may result in termination of the underlying contract.

1. The Contractor also agrees to include these requirements in each subcontract to administer any system of records on behalf of the Federal government financed in whole or in part with Federal assistance provided by FTA.

6.18 FEDERAL CHANGES:

Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between City and FTA, as they may be amended or promulgated from time to time during the term of its contract with City. Contractor's failure to so comply shall constitute a material breach of its Agreement with City.

6.19 FEDERAL OBLIGATION:

A. The City and the Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal government, the Federal government is not a party to the Agreement and shall not be subject to any obligations or 23 liabilities to City, the Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Agreement.

B. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified except to identify the subcontractor who will be subject to its provisions.

6.20 INCORPORATION OF FTA TERMS:

The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement.

The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any of City’s requests which would cause City to be in violation of the FTA terms and conditions.

6.21 TRANSIT EMPLOYEE PROTECTIVE AGREEMENTS:

A. General Transit Employee Protective Requirements - To the extent the FTA determines that transit operations are involved, the Contractor agrees to carry out the transit operations work on the underlying contract in compliance with terms and conditions determined by the U.S.

Secretary of Labor to be fair and equitable to protect the interests of employees employed under this Agreement and to meet the employee protective requirements of 49 U.S.C. 5333(b), and U.S. DOL guidelines at 29 C.F.R. Part 215, and any amendments thereto.

These terms and conditions are identified in the letter of certification from the U.S. DOL to FTA applicable to the FTA Recipient's project from which Federal assistance is provided to support work on the underlying contract. The Contractor agrees to carry out that work in compliance with the conditions stated in that U.S. DOL letter. The requirements of this subsection (A), however, do not apply to any contract financed with Federal assistance provided by FTA either for projects for elderly individuals and individuals with disabilities authorized by 49 U.S.C. § 5310(a)(2), or for projects for non-urbanized areas authorized by 49 U.S.C. § 5311. Alternate provisions for those projects are set forth in subsections (B) and (C) of this section.

B. Transit Employee Protective Requirements for Projects Authorized by 49 U.S.C.§ 5310(a)(2) for Elderly Individuals and Individuals with Disabilities - If the Agreement involves transit operations financed in whole or in part with Federal assistance authorized by 49 U.S.C. § 5310(a)(2), and if the U.S. Secretary of Transportation has determined or determines in the future that the employee protective requirements of 49 U.S.C. § 5333(b) are necessary or appropriate for the state and the public body subrecipient for which work is performed on the underlying contract, the Contractor agrees to carry out the Project in compliance with the terms and conditions determined by the U.S. Secretary of Labor to meet the requirements of 49 U.S.C. § 5333(b), U.S. DOL guidelines at 29 C.F.R. Part 215, and any amendments thereto. These terms and conditions are identified in the U.S. DOL's letter of certification to FTA, the date of which is set forth Grant Agreement or Cooperative Agreement with the state. The Contractor agrees to perform transit operations in connection with the underlying contract in compliance with the conditions stated in that U.S. DOL letter.

C. Transit Employee Protective Requirements for Projects Authorized by 49 U.S.C.§ 5311 in Non-urbanized Areas - If the contract involves transit operations financed in whole or in part with Federal assistance authorized by 49 U.S.C. § 5311, the Contractor agrees to comply with the terms and conditions of the Special Warranty for the Nonurbanized Area Program agreed to by the U.S. Secretaries of Transportation and Labor, dated May 31, 1979, and the 24 procedures implemented by U.S. DOL or any revision thereto.

The Contractor also agrees to include the any applicable requirements in each subcontract involving transit operations financed in whole or in part with Federal assistance provided by FTA.

6.22 CHARTER BUS REQUIREMENTS:

The contractor agrees to comply with 49 U.S.C. 5323 (d) and 49 CFR Part 604, which provides that recipients and sub-recipients of FTA assistance are prohibited from providing charter service using federally funded equipment or facilities if there is at least one private charter operator willing and able to provide the service, except under one of the exceptions at 49 CFR 604.9. Any charter service provided under one of the exceptions must be “incidental,” i.e., it must not interfere with or detract from the provision of mass transportation.

6.23 SCHOOL BUS REQUIREMENTS:

Pursuant to 49 U.S.C. § 5323(f) and 49 CFR Part 605, recipients and sub-recipients of FTA assistance may not engage in school bus operations exclusively for the transportation of students and school personnel in competition with private school operators unless qualified under specified exemptions. When operating exclusive school bus service under an allowable exemption, recipients and sub-recipients may not use federally funded equipment, vehicles, or facilities.

6.24 DISADVANTAGED BUSINESS ENTERPRISE (DBE):

A. It is the policy of the US Department of Transportation that Disadvantaged Business Enterprises (DBEs) as defined in 49 CFR Part 26 shall be encouraged to participate in the performance of contracts financed whole or in part with federal funds. As a condition of federal grant assistance, City has adopted a DBE program for City’s federally funded contracts. A DBE goal of 0.0% has been established for this project. However, bidders shall ensure that DBEs have the opportunity to participate in the performance of this Agreement and shall take all necessary and reasonable steps to obtain DBE participation. The Contractor shall not discriminate on the basis of race, color, national origin, sex, disability, or age in the award and performance of subcontracts.

B. Contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT-assisted contract. Failure by Contractor to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy as the City deems appropriate.

Each subcontract the Contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)).

C. Contractor will be required to report its DBE participation obtained through race-neutral means throughout the period of performance using the Schedule of DBE as found in Attachment 3 of the RFP.

D. The Contractor is required to pay its subcontractors performing work related to this Agreement for satisfactory performance of that work no later than 30 days after the contractor’s receipt of payment for that work from the City. In addition, Contractor is required to return any retainage payments to those subcontractors within 30 days after the subcontractor's work related to this Agreement is satisfactorily completed. 25 E. Contractor must promptly notify the City, whenever a DBE subcontractor performing work related to this Agreement is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. Contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of the City.

6.25 DRUG AND ALCOHOL TESTING:

Contractor agrees to establish and implement a drug and alcohol testing program that complies with 49 CFR Part 655, produce any documentation necessary to establish its compliance with Part 655, and permit any authorized representative of the United States Department of Transportation or its operating administrations, the City, to inspect the facilities and records associated with the implementation of the drug and alcohol testing program as required under 49 CFR Part 655 and review the testing process. Contractor agrees to comply with the "Implementation Guidelines" set forth in Appendix B. Further, to certify compliance, Contractor shall use the "Substance Abuse Certifications" in the "Annual List of Certifications and Assurances for Federal Transit Administration Grants and Cooperative Agreements," which is published annually in the Federal Register.

6.26 TEXT MESSAGING WHILE DRIVING:

In accordance with Executive Order No. 13513, Federal Leadership on Reducing Text Messaging While Driving, October 1, 2009, 23 U.S.C. § 402 note, and DOT Order 3902.10, Text Messaging While Driving, December 30, 2009, the Contractor is encouraged to comply with the terms of the following Special Provision.

A. Definitions. As used in this Special Provision:

1. “Driving” means operating a motor vehicle on a roadway, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise. “Driving” does not include being in your vehicle (with or without the motor running) in a location off the roadway where it is safe and legal to remain stationary.

2. “Text Messaging” means reading from or entering data into any handheld or other electronic device, including for the purpose of short message service testing, e-mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication. The term does not include the use of a cell phone or other electronic device for the limited purpose of entering a telephone number to make an outgoing call or answer an incoming call, unless the practice is prohibited by State or local law.

B. Safety. The Contractor is encouraged to:

1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving:
a. Contractor-owned or Contractor-rented vehicles or City-owned, leased, or rented vehicles;
b. Privately-owned vehicles when on official Agreement-related business or when performing any work for or on behalf of the City; or
c. Any vehicle, on- or off-duty, and using an employer-supplied electronic device. 26 2. Conduct workplace safety initiatives in a manner commensurate with the Contractor’s size, such as:
d. Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and
e. Education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

6.27 TERMINATION CLAUSES:

A. Termination for Convenience. When it is in the City’s best interest, the City reserves the right to terminate this Agreement, in whole or in part, at any time by providing a sixty (60) day written notice to the Contractor. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the City. If the Contractor has any property in its possession belonging to the City, the Contractor will account for the same, and dispose of it in the manner the City directs.

B. Lack of Beneficial Results. This Agreement may also be terminated if the City and the Contractor agree that its continuation would not produce beneficial results commensurate with the further expenditure of funds or if there are inadequate funds to operate the project equipment or otherwise complete the project.

C. Termination for Default. The City may terminate this Agreement upon a finding that the Contractor has not made satisfactory progress toward procuring the project equipment, services, salary and wages, as appropriate, within twelve (12) months of execution of this Agreement, has not billed for operating assistance funds within twelve (12) months of execution of this Agreement, or that the Contractor is otherwise not complying with the terms of this Agreement. Termination shall be by written notice specifying the reason for termination and giving the Contractor thirty (30) days to correct the default. The City shall be the sole judge as to whether the Contractor’s corrective measures are adequate. If the Contractor fails to remedy the City’s satisfaction the breach or default or nay of the terms, covenants, or conditions of this Agreement the City shall have the right to terminate the Agreement without any further obligation to the Contractor. Any such termination for default shall not in any way operate to preclude the City from also pursuing all available remedies against the Contractor.

D. Period of Performance Extension. If it is later determined by the City that the contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the City, after setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the termination as a termination for convenience.

E. Mutual Termination. The Agreement may also be terminated if the City and the Contractor agree that its continuation would not produce beneficial results commensurate with the further expenditure of funds or if there are inadequate funds to operate the project equipment or otherwise complete the work contemplated in the Agreement.

6.28 DISPUTES:

The City and the Contractor shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Contractor shall submit to the authorized City Representative for this Agreement or designee a written demand for a decision regarding the 27 disposition of any dispute arising under this Agreement. The City Representative shall make a written decision regarding the dispute and will provide it to the contractor. The Contractor shall have an opportunity to challenge the City Representative’s determination but must make that challenge in writing within ten (10) working days to the City Manager or his/her designee. If the Contractor challenge is not made within the ten (10) day period, the City Representative shall become the final decision of the City. The City and the Contractor shall submit written, factual information and supporting data in support of their respective positions. The decision of the City’s Chief, Office of Federal Transit Grants or his/her designee shall be final, conclusive and binding regarding the dispute, unless the Contractor commences an action in court of competent jurisdiction to contest the decision in accordance with Division 3.6 of the California Government Code.

6.29 INTELLIGENT TRANSPORTATION SYSTEMS – NATIONAL ARCHITECTURE:

For all ITS property and services the Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the National ITS Architecture and Standards to the extent required by 23 U.S.C. § 517(d) and 23 CFR Parts 655 and 940.

7.0 MISCELLANEOUS

7.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to any party to this Agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Dave Fleishman
City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO: ROADRUNNER MANAGEMENT SERVICES INC
[CONTRACTOR] Arnaud Legrand, CEO
Roadrunner Management Services Inc.
240 S. Glenn Drive____
Camarillo, CA 93010__________

7.02 Governing Law: This Agreement and all matters relating to this Agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this Agreement or any decision or holding concerning this Agreement arise.

7.03 Binding Effect: This Agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in 28 this Section shall be construed as consent by City to any assignment of this Agreement or any interest in the Agreement.

7.04 Remedies: The remedies set forth in this Agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

7.05 Due Authority: The parties hereby represent that the individuals executing this Agreement are expressly authorized to do so on and in behalf of the parties.

7.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this Agreement are the property of the City. Contractor agrees that all copyrights, which arise from creation of the work pursuant to this Agreement, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Contractor makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

7.07. Integration and Modification: This Agreement represents the entire understanding and Agreement of the City and Contractor as to those matters contained herein. This Agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this Agreement. All agreements or representations respecting the subject matter of this Agreement not expressly set forth or referred to in this Agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified, amended, or altered except in writing signed by the City and Contractor.

7.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each of the parties hereto. This Agreement shall not be construed in favor of or against either party by reason of the extent to which each party participated in the drafting of the Agreement.

7.09. Independent Review: Each party hereto declares and represents that in entering this Agreement it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this Agreement is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

7.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this Agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

7.11 No waiver: The waiver of any breach by any party of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this Agreement.

7.12. Assignment: This Agreement is specifically not assignable by Contractor to any person or entity. Any assignment or attempt to assign by Contractor whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this Agreement, giving rise to a right to terminate as set forth in Section 4.03. 29 7.13. Time for Performance: Except as otherwise expressly provided for in this Agreement, should the performance of any act required by this Agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this Agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

7.14 Severability: Should any provision of this Agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

7.15. Construction: The parties agree that each has had an opportunity to have their counsel review this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

7.16. Amendments: Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this Agreement.

7.17. Signatures: The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this Agreement on the following date.

CONTRACTOR: ROADRUNNER MANAGEMENT SERVICES, INC
Date: By:

Arnaud Legrand, CEO
CITY OF SOLVANG:

Date: By:

Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:

By: By:

Dave Fleishman, City Attorney Annamarie Porter, City Clerk 30 EXHIBIT A

8.0 SCOPE OF SERVICES

8.1 Santa Ynez Valley Transit – Description of Service
The City of Solvang administers the Santa Ynez Valley Transit (SYVT) program. SYVT provides fixed-route and demand-response service within the cities of Solvang and Buellton; and within the unincorporated communities of Santa Ynez, Los Olivos, and Ballard.

The City of Solvang currently contracts with a private operator for its transit operations. Local vendors conduct all SYVT fleet maintenance. The City provides the fuel for the normal operation of the SYVT service. Therefore, bidders will only submit a Cost/Price Proposal for the daily operation of SYVT.

The successful bidder will manage all operations-related functions from the SYVT dispatch office location.

Total estimated revenue hours for these services are:

Approximate Annual Revenue Hours
Fixed-route: 9,275
Demand-response: 2,500
Total: 11,775
Current fares are as follows:
• General, $1.50
• Senior (60+ years), $1.25
• ADA-certified, $0.75
• Children under 5 (with fare paying adult), free
• Multi-Trip Pass, $15.00
• Senior/Disabled Multi-Trip Pass, $12.50
The Contractor must obtain and keep current all required licenses and permits to operate within the SYVT service area within the scope of this Agreement service.

The SYVT service area boundaries are approximately Alamo Pintado Avenue in Los Olivos to the north, Meadowvale Road in Santa Ynez to the east, Riverview Drive in Buellton to the west, and Alisal Road within the Solvang City Limits to the south.

Service is not provided on the following holidays: New Year’s Day, Martin Luther King Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day. The City of Solvang reserves the right to operate modified schedules it deems appropriate in conjunction with holidays, given a one (1) week notice to the Contractor. The modified schedules will in no way alter the terms of the contract, nor will be considered an adjustment to service, nor will it result in additional compensation either to the Contractor or the City.

SYVT service hours:

Monday – Saturday: 6:30 a.m. to 7:00 p.m.

Sunday: General public dial-a-ride service 8:30 a.m. to 12:30 p.m.; and 1:00 p.m. to 4:00 p.m.

Contractor will be expected to provide dispatch coverage during all hours listed above, plus additional time prior and subsequent to revenue service to ensure all runs are covered by qualified drivers. Exact hours of operation are subject to change at the City of Solvang’s sole discretion. 31 8.2 Adjustment to Service
The City reserves the right to adjust the parameters of service delivery at any time without incurring any adjustment to the Cost/Vehicle Service Hour (VSH) fee paid to the Contractor. Modifications to services may include modification of service hours and/or days, and expanding or decreasing total annual Vehicle Service Hours.

In the event the number of actual annual Vehicle Service Hours fall below eighty percent (80%) or exceed one hundred twenty percent (120%) of the forecast VSH, the City reserves the right to negotiate a revised Cost/VSH with the Contractor.

8.2.1 Special Services
The Contractor from time to time may be required to provide special event-related services.

The number and/or frequency of special event services may vary from year-to-year. Special event services shall be billed at no more than the established Cost/VSH.

8.3 Drivers

8.3.1 Qualifications/Standards
The Contractor shall conduct an adequate background check on each driver to ensure he/she meets the following standards and are qualified to perform public transportation services:

A. All operators must be employees (full or part-time) of the Contractor. The Contractor may not sub-contract with individuals to execute trip assignments.

B. Continuous possession of a valid California driver license, a California DMV Transit Certificate, passenger endorsement, air brake endorsement, current possession of a Class A or B license, and any other certifications as required by the State of California to operate the services as described herein.

C. Not more than two (2) moving violations in the past five (5) years and no DWI/DUI conviction within the last seven (7) years.

D. Demonstrated command of the English language, both oral and written.

E. Sensitivity to customer needs.

F. Ability to resolve complaints and problems as needed.

G. No felony conviction history or conviction for crimes of moral turpitude.

H. Must comply with Federal Drug and Alcohol Testing regulations (see Appendix 10).

8.3.2 Training
Contractor shall be responsible for all aspects of training, including the provision and payment for the required training.

Contractor must provide an orientation and training plan outlining how drivers with recent transit operating experience have been previously trained to an equivalent level as required by the “new trainee” program below.

All drivers without recent transit bus operations experience (or Dial-A-Ride experience if hired to provide such service), hired by the Contractor must attend, at a minimum, the following training:

A minimum of eighty (80) hours of training per driver, of which at least thirty-two (32) hours shall be behind-the-wheel of a vehicle, including at least eight (8) hours of system and route 32 training/orientation. This training must be completed before a driver can be placed into unsupervised revenue service.

Within this required training period, Contractor shall instruct drivers in at least eight (8) hours of disability awareness sensitivity training, which includes ADA regulations and procedures; four (4) hours of sexual harassment training; eight (8) hours of passenger control/difficult passenger training; eight (8) hours of defensive driving training. The City reserves the right to review all training materials and to monitor training sessions. The Contractor shall arrange and pay the cost of said training.

Contractor shall be required every year to ensure all operating personnel associated with this Agreement receive at least the required sixteen (16) hours of Department of Motor Vehicles training and eight (8) hours of recurrent “transit certificate” training.

The cost of driver wages accrued during all training shall be borne solely by the Contractor.

Contractor shall be required to ensure all operators and dispatch staff are aware of proper customer communication practices required for courteous customer assistance/service.

Contractor shall ensure all operators complete training prior to their operation of a vehicle in revenue service. The Contractor will be responsible for the successful provision of service under this contract.

Training during and subsequent to training for new hires, such as recurrent training and retraining, shall be conducted by the Contractor. The Contractor shall be required to have an Operator Development Program in place to address all operator-related training needs.

Written documentation of all training, including new hires, recurrent, and retraining shall be maintained by the Contractor and furnished to the City or its representative upon request.

All training programs shall be subject to City approval.

8.3.3 Uniform Specifications and Appearance Standards
a. Uniform Specifications
The Contractor shall develop a dress code that will be subject to City approval. Such dress code will include, at a minimum, both shirt/blouse and slacks (standardized dress shorts permitted with City prior approval). Drivers shall wear name tags clearly displaying their names at all times while performing their duties. Uniforms shall clearly display (separately) both the name of the contractor and Santa Ynez Valley Transit. Each driver shall have an accurate timepiece available and in clear sight at all times during vehicle operations.

The dress code shall include shoes that shall be solid, plain-toe military style oxford. Low-cut and high-top tennis shoes are not permissible. Suede shoes, sandals, cleated, or open-toe shoes will not be permitted.

Consideration for safety must be applied to all dress code elements. b. Appearance Standards
At all times while on duty, drivers shall be well-groomed, clean, and in complete uniform. Drivers shall conform to the following standards of appearance at all times while on duty or when in uniform. All drivers must be neat in appearance, no visible tattoos and body piercings, uniform clean and pressed, shoes shined, hair clean and neatly presented. 33 8.3.4 Removal
The City may require the Contractor to immediately, pending investigation, remove any driver from revenue service for any one of, but not necessarily limited to, the following:

A. Committing unsafe or inappropriate acts while providing service.

B. Revocation, suspension, or non-renewal of a valid California driver license.

C. Conviction of any felony criminal offense.

D. Perceived unacceptable customer service as reported by customers, other drivers, or directly observed by City staff and/or the City’s representatives.

E. Non-compliance with City-specified appearance standards.

8.4 Personnel
The Contractor shall furnish all operators, porters/bus washers, dispatchers, supervisors, administrative personnel, and other personnel services necessary for the provision of the transportation service in accordance with this Contract.

The City reserves the right to review the resumes of management personnel assigned to this Contract. Contractor's project manager shall meet with the City’s representative as requested (but not less than monthly).

Contractor shall include details regarding driver, dispatch, training and safety personnel, road supervisors, support personnel, and project manager wage and benefit packages, which will be offered to each of the listed employment classifications upon contract commencement. The Contractor’s current program salary and wage information shall be provided to the City upon request.

8.4.1 Required Management Personnel
The City requires one (1) Project Manager be available during at least 20 percent (20%) of all service hours. A Training/Safety Manager – Road Supervisor is also required. The Project Manager must be approved by the City.

The Contractor shall provide road supervisory personnel on duty prior to vehicle rollout to ensure complete route coverage/schedule adherence. Any fleet cleaning and other personnel working outside normal service hours shall be appropriately supervised.

Bidders must include complete employment history and resume materials for the Project Manager being proposed. This position is critical to the success of the operation and significant scrutiny of the proposed Project Manager is to be expected.

In the event that the designated Project Manager for the Contractor is assigned away from the scope of services under the City of Solvang Agreement during the base contract period (prior to December 31, 2026) absent prior written approval from the City, the Contractor shall pay to the City liquidated damages in the amount of $5,000.00. Subsequent occurrences will be imposed at the same rate.

8.4.2 Supervision
Contractor shall provide a qualified supervisor at all times during program operations to provide continuous daily supervision of contracted service. This supervision will include conducting ride checks (on-board) to ensure operator adherence to procedures (i.e., fare collection, ADA compliance, and customer interaction). Such supervision will also include responses to investigation of accidents.

The City also reserves the right to provide similar investigations and adherence checks of its own without notice to ensure compliance with terms of the Contract.

8.4.3 Dispatching/Radio Control
The City will equip the SYVT revenue vehicles with appropriate communications equipment (i.e., radios). The Contractor shall provide coordination for installation of City-furnished radios in new 34 buses. The Contractor will provide adequate dispatch and radio monitoring personnel to enable effective driver/vehicle assignments and prompt responses to driver and/or vehicle problems, which could impact the provision of transit services under this contract. The Contractor will provide a base station and supporting hardware and ensure that the equipment is maintained and functional.

8.4.4 Safety and Security
The Contractor shall take all reasonable and necessary precautions to provide security for any equipment provided by the City, as well as for records of all transit operations. Contractor shall be responsible for safety and security of passengers during operations and for all related equipment and facilities. Contractor shall include specific procedures in the proposal, which define the safety and security program for transit service. Safety and organizational meetings shall be held with all employees at least once per month.

Contractor shall report all hazardous conditions (e.g., trees, signs, road conditions, etc.) within the respective service area to the City and/or other appropriate authority and take necessary precautions to safeguard passengers, personnel, and equipment.

Contractor shall not permit drivers to bear weapons of any type (pocket knives are permissible only if the blade is no longer than two inches) on Contractor or City property, facilities, or onboard vehicles while operating a vehicle under the terms of the Agreement.

8.4.5 Injury and Illness Prevention Plan
Contractor shall maintain and provide a written copy of the Contractor’s Injury and Illness Prevention Plan in compliance with Title 8 of the California Code of Regulations, Sec. 3203. The Plan shall:
a) Identify the person or persons with authority and responsibility for implementing the Plan. b) Include a system for ensuring that employees comply with safe and healthy work practices. c) Include a system for communicating with employees in a form readily understandable by all affected employees on matters relating to occupational safety and health, including provisions designed to encourage employees to inform the employer of hazards at the worksite without fear of reprisal.

8.5 City-Owned Vehicles
A. The Contractor shall be initially provided air conditioned, wheelchair accessible vehicles.

Contractor may utilize City-owned vehicles for driver training. See Appendix 11 for Fleet Roster.

B. The City shall pay for all non-preventative maintenance repairs unless the repairs arise/result from Contractor negligence.

The City reserves the right to modify or substitute vehicles for those described above.

The City will not provide Contractor with any non-revenue vehicles to conduct daily nonrevenue service tasks. Contractor shall be responsible for providing any non-revenue vehicles that may be required for running of errands, field review of operations, shuttling of drivers, etc.

C. State of California registrations for all SYVT vehicles shall indicate the City of Solvang as primary owner (Lessor - LSR) and Contractor as co-owner (Lessee - LSE).

8.5.1 Transition of Vehicles to New Contractor
The City and incoming Contractor will jointly inspect each vehicle and sign off on the original inspection form at the time which the Contractor originally inspected and accepted the vehicles. 35 8.5.2 Operating Mode
The City will provide all revenue vehicles. The Contractor is required to provide the necessary drivers, supervisory/management services, and all other goods and services needed to provide the services described in this Scope of Services unless expressly stated that such goods and services will be provided by the City.

8.5.3 Vehicle Maintenance
The Contractor is responsible for regular preventative maintenance and for coordinating maintenance and repairs. Contractor is responsible for providing routine/preventive maintenance including replacing windshield wipers, tire rotations, brake service, oil changes and filters, changing air filters, engine tune-ups, lubing the chassis, checking and filling all fluids, replacing air filters, battery maintenance, and all other activities required for Level A, B, and C preventive maintenance. Such maintenance and all repairs shall be performed at an appropriate facility as approved by the City.

The City will be responsible for repair costs. The City shall pay for all repairs unless the repairs result from Contractor negligence. It is the City’s responsibility to determine negligence based on common industry practices.

8.5.4 Fuel
The City will provide all fuel (via reimbursement payments) necessary for the operation of the transit program. Contractor will be responsible for establishing a fuel account with a local gasoline provider. Should battery-electric buses be introduced during the term of the contract, the City will provide chargers and electricity.

8.6 Facilities
The City of Solvang will provide parking space for SYVT vehicles. Daily dispatching and operations will be conducted out of the SYVT dispatch office to be provided by the City of Solvang. The dispatch office is equipped with basic office furniture.

8.7 Software/Hardware
The Contractor will be required to supply all administrative software and all computer hardware required for the successful performance of this contract, including but not limited to scheduling/dispatch software.

8.7.1 Fare Collection
The Contractor shall collect the fares and charges as established by the City. Fare collection and all security-related measures shall be solely the responsibility of the Contractor. The Contractor shall be required to provide the following materials or information:

A. Documentation showing fares collected which shall be reported monthly (by service day) and segregated by service type (i.e., fixed-route, demand-response, etc.) B. Fareboxes shall be provided by the City and maintained by the Contractor.

The Contractor is responsible for any fare collection or counting equipment. The City reserves the right to approve any fare collection system implemented throughout the contract term. The City reserves the right to examine the accounting of fares collected at its discretion, including retaining the services of an independent third-party auditor.

Contractor shall sell SYVT bus passes from the SYVT dispatch office as part of the program duties. 36 8.7.2 Telephone Information Service
Contractor shall provide customer information service to the public in English and Spanish during all operating hours. Interpretation services are to be offered for all languages through a telephonic interpretation services (e.g., Telelanguage or Language Line) contract to be established by the Contractor. Contractor agrees to adhere to all applicable Title VI (Civil Rights Act of 1964) requirements. Demand-response reservations shall be taken during all operating hours, with voice messaging/voicemail available for after-hours calls. Respective entities will provide sufficient phone lines dedicated to each service. These phone lines are for the sole purpose of providing customer information and shall not be used for any other purpose.

8.8 Equipment Condition
Vehicles placed in service by Contractor must, without exception:

A. Be cleaned daily inside and outside.

B. Vehicle floors will be swept and mopped daily.

C. Driver area will be wiped down. This shall include, but not be limited to, dash controls, dashboard, above the driver area, and along the front dashboard.

D. Have operational heating and air conditioning, wheelchair lifts, securement belts, flip seats, radios, fareboxes, and destination signs.

E. Be free of body damage, including no missing and/or unpainted panels.

F. Be free of graffiti on the exterior and the interior.

G. Have all safety items fully operational (i.e., lights, brakes, horn, tires, wheelchair tiedowns, seat belts, etc.) H. No vehicle shall be cannibalized for parts for any reason without prior written consent of the City.

8.9 Data

8.9.1 Daily Statistics
The following information will be tracked on a daily basis:

A. Summary of driving and industrial accidents and incidents for previous service day.

B. Wheelchair boardings attempted/successful for the previous service day.

C. Number of late/missed trips for previous service day and the cause.

D. Number of overloads experienced for the previous service day.

Written accident reports must be submitted to the City within 24 hours of the occurrence.

8.9.2 Weekly Reports
The daily statistics shall be aggregated to a weekly and month-to-date basis, and a report submitted to the City on a monthly basis. In addition to the daily indicators, ridership counts segregated by service, service type, and route as well as the number and type of complaints received for the week must be included in the weekly operations report.

Contractor will provide a weekly customer call center report along with a log of pass sales and walk-in customers.

8.9.3 Monthly Reports
The following performance indicators must be reported monthly.

A. Miles between road calls,
B. Miles between maintenance road calls,
C. Number and percentage of missed/late trips,
D. Percentage of on-time performance,
E. Number of complaints/1,000 passengers,
37 F. Total accidents/100,000 miles,
G. Collision accidents/100,000 miles,
H. Total preventable accidents/100,000 miles,
I. Passenger injuries per 100,000 miles,
J. Wheelchair boardings,
K. Drug and Alcohol tests,
L. Driver/Dispatcher training activities,
M. Driver evaluations,
N. Ridership counts by day, driver/vehicle, mode, route, and fare type; O. Revenue Miles by Mode,
P. Revenue Hours by Mode, and
Q. Fare Revenue by Mode.

8.9.4 Customer Complaints
Contractor will contact by telephone, or follow up with written correspondence, if necessary, to each customer complaint received. If an investigation is required, Contractor will conduct an investigation and the affected party will be contacted by telephone or written correspondence regarding the results of the investigation. Contractor shall respond to customer complaints within one (1) business day of receipt. Contractor will be required to track and report to the City all complaint information within twenty-four (24) hours of receipt of complaint. A written Customer Concern report must be generated and submitted to the City for each complaint received.

8.9.5 NTD Reporting
All public transit service provided under this Agreement must be reported annually to the Federal Transit Administration (FTA) in a completed National Transit Database (NTD) report. As part of the annual NTD reporting requirement, the Contractor shall conduct on-board data sampling each year as directed by the FTA/NTD, to statistically compute valid passenger mile data. The Contractor agrees to use the technique described in the FTA’s NTD Sampling Manual (dated March 31, 2009).

The Contractor shall submit the daily random-sample trip sheets no later than the tenth (10th) calendar day for the previous month’s sampled trips to the City. The Contractor shall prepare a quarterly report of the randomly-selected trips to be submitted to the City no later than thirty (30) days after the end of each quarter and prepare an annual summary to be submitted to the City no later than thirty (30) days after the end of the fiscal year. Contractor shall be responsible for ensuring that all reported NTD data meets FTA requirements and definitions. Contractor shall be responsible for maintaining the most recent NTD data collection procedures. The monthly, quarterly, and annual reports shall be considered missed if not submitted to the City by the tenth (10th) calendar day or thirty (30) days after the end of the quarter or fiscal year, respectively, and be considered a cause for termination (default) of the contract. Contractor shall conduct any mandatory sampling that NTD may require of the City at any time during the resulting contract term.

Contractor shall retain all necessary documents for National Transit Database (NTD) auditing for a minimum of three years. After three years, all documents related to NTD shall be forwarded to City for retention. Contractor shall forward all documents necessary for NTD auditing to the City at the end of the contract term.

8.9.6 Drug-Free Workplace Policy
The Contractor is required to develop and implement procedures that comply with the City’s DrugFree Workplace Policy and applicable FTA requirements (Appendix 1).

8.9.7 Performance Specifications
All performance specifications will be strictly adhered to in order to provide the optimal customer experience. The City reserves the right to monitor the Contractor in its performance of the Agreement to ensure all performance specifications are adhered with. 38 To receive full compensation, the Contractor is required to meet or exceed the following standards of performance on a monthly basis:

Operating Performance Standards - Vehicles shall be operated with due regard for the safety, comfort, and convenience of passengers and the general public. Service shall be provided as scheduled or according to any adjusted schedule established by the City, including route modifications required as a result of a declared emergency. The Contractor shall strive to maintain on-time performance. However, Contractor shall not be held responsible for the failure to provide on-time service due to weather, unavoidable vehicle malfunctions, or naturally occurring disasters, if sufficient documentation is provided to City.

Personnel Performance Standards - Regularly assigned drivers must be available at all times of transit operation to ensure consistent and reliable service under the Contract.

All personnel are responsible for knowledge of the service. Project personnel must maintain a courteous attitude, answering to the best of their ability, any questions from the public regarding the provision of service. Customer service training must include a focus on positive customer relations. Personnel must report customer complaints and/or operational problems to the City as specified herein. All customer complaints must be reported to the City within twenty-four (24) hours of being received.

Drivers must accurately and completely submit required operating documentation each day.

8.10 Marketing and Public Relations
The City shall be responsible for all marketing and public relations activities relating to its public transit program.

The City shall furnish all schedules, maps, transfers, passes and other printed materials required for promoting the service. The Contractor shall distribute onboard notices, cooperate and participate in marketing, promotion, advertising, public communications, and public education programs and projects undertaken by the City from time to time. The City shall be the exclusive public contact in connection with the City’s transit program. Under no circumstances shall the Contractor or its employees be permitted to distribute any unauthorized printed or written materials without prior written permission.

8.10.1 Advertising on Vehicle Exterior and Interior
The City may, during the course of this contract, require the Contractor to allow vendors contracted by the City access to vehicles assigned to this Agreement to install and remove advertising material.

8.10.2 Signage
Contractor shall display required head signage (route identifier) in plain view, in all transit vehicles, while in revenue service.

8.11 Operating During an Emergency
In the event of an emergency, the Contractor shall deploy vehicles in a manner described by the City.

Emergency service does not constitute an expansion or extension of service. The City shall be obligated to compensate the Contractor for emergency service which significantly exceeds the normal expense of operating the transit service during such period of declared emergency. 39 Cost/Price Proposal
Year 1 Year 2 Year3 Year 4 Year 5 Option Option Option Option Option Year 1 Year 2 Year 3 Year4 Year 5

FY FY FY FY FY FY FY FY FY FY
2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 2030/31 2031/32 $ 57.72 $ 60.13 $ 62.54 $ 64.84 $ 67.00 CPI CPI CPI CPI CPI SYVT Unit Cost per Revenue
Hour
SYVT Estimated Annual
Revenue Hours 11,775 11,775 11,775 11,775 11,775 11,775 11,775 11,775 11,775 11,775 SYVTTotal Cost (Unit Cost* $679,657 $708,089$736,428 $ 763,535 $ 788,972 Annual Revenue Hours) CPI CPI CPI CPI CPI
RATP Dev USA
Exhibit B
40 41
42 43

EXHIBIT C

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this Agreement and which is applicable to a given loss, will be available to City.

Contractor shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross-liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $3,000,000 per occurrence.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $3,000,000 per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Contractor or Contractor’s employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop-down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured’s liability is determined, not requiring actual payment by the insured first. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor:
44 1. Contractor agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 20 10 with an edition prior to 1992. Contractor also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor’s employees, or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “thirdparty action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contractor or deducted from sums due Contractor, at City option.

8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage.

9. It is acknowledged by the parties of this Agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. Contractor agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of 45 work on the project contemplated by this Agreement to self-insure its obligations to City. If Contractor’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

12. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Contractor under this Agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this section.

21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third-party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
46 22. Contractor agrees to provide immediate notice to City of any claim or loss against Contractor arising out of the work performed under this Agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
47 CITY OF SOLVANG

REQUEST FOR PROPOSALS
SYVT-RFP-2021

PUBLIC TRANSIT ADMINISTRATION AND OPERATIONS
SUBMITTAL: One (1) original and five (5) copies must be received no later than 2:00 p.m. Pacific Time on Friday, November 19, 2021. Proposals must be submitted in sealed packages. Cost/Price Proposal must be submitted in a separate sealed envelope within the submittal package.

Addressed to: Matt van der Linden, Public Works Director Address: City of Solvang
1644 Oak Street,
Solvang, CA 93463
Mark envelopes: SYVT PUBLIC TRANSIT OPERATIONS CONTRACT SYVT-RFP-2021

PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL BE DEEMED UNRESPONSIVE AND RETURNED UNOPENED TO THE BIDDER.

All questions/requests for clarification must be submitted in writing or email. Submit questions or clarification requests regarding this Request for Proposals to:

Matt van der Linden
Public Works Director
City of Solvang
1644 Oak Street,
Solvang, CA 93463
Email: [email protected] (preferred method)
Question/clarification deadline is Wednesday, October 20, 2021 at 4:00 p.m. Pacific Time.

Questions or requests for clarifications submitted after the deadline will not be responded to.

There will be no pre-proposal conference conducted for this proposal. 48 TABLE OF CONTENTS
PROJECT DESCRIPTION...................................................................................................................................... 6 GENERAL CONDITIONS ....................................................................................................................................... 6 DEFINITIONS......................................................................................................................................................... 7 LEGAL RESPONSIBILITIES.................................................................................................................................. 9 INSURANCE........................................................................................................................................................ 10 WITHDRAWAL OF PROPOSALS ........................................................................................................................ 12 REJECTION OF PROPOSALS............................................................................................................................. 12 EVALUATION/AWARD OF CONTRACT .............................................................................................................. 12 PROPOSAL PRICING GUIDELINES .................................................................................................................... 14 RIGHT TO REQUIRE PERFORMANCE................................................................................................................ 14 ETHICS IN PUBLIC CONTRACTING.................................................................................................................... 14 EQUAL EMPLOYMENT OPPORTUNITY.............................................................................................................. 14 TENTATIVE RFP TIMELINE................................................................................................................................. 15 +1.0 PROJECT OVERVIEW...................................................................................................................... 16

1.1 Summary.......................................................................................................................................... 16

1.1.1 Term of Contract........................................................................................................................... 16

1.1.2 Funding Availability...................................................................................................................... 16

1.2 General Instructions ........................................................................................................................ 16

1.2.1 Competitive Selection .................................................................................................................. 16

1.2.2 Selection and Evaluation Factors ................................................................................................ 17

1.2.3. Proposal Acceptance Period........................................................................................................ 17

1.2.4 Contract Incorporation ................................................................................................................. 17

1.2.5 Negotiations ................................................................................................................................. 18

1.2.6 Disadvantaged Business Enterprise (DBE).................................................................................. 18

1.2.7 Debarment, Suspension, and other Responsibilities................................................................... 18

1.2.8 Restrictions on Lobbying............................................................................................................. 18

1.2.9 [Reserved] .................................................................................................................................... 19

1.2.10 Audit ............................................................................................................................................. 19

1.3 Proposal Format .............................................................................................................................. 19

1.3.1 Ability to Perform and Meet Requirements of the RFP................................................................ 20

1.3.2 Experience and Qualifications of the Firm................................................................................... 21

1.3.3 Experience and Qualifications of Proposed Project Personnel................................................... 21

1.3.4 Client References ......................................................................................................................... 21

1.3.5 Reasonableness of the Price Proposal ........................................................................................ 22

2.1 Santa Ynez Valley Transit – Description of Service ........................................................................ 22

2.2 Adjustment to Service...................................................................................................................... 23

2.2.1 Special Services ........................................................................................................................... 23 49 2.3 Drivers.............................................................................................................................................. 23

2.3.1 Qualifications/Standards.............................................................................................................. 23

2.3.2 Training......................................................................................................................................... 24

2.3.3 Uniform Specifications and Appearance Standards.................................................................... 25

2.3.4 Removal........................................................................................................................................ 25

2.4 Personnel ......................................................................................................................................... 26

2.4.1 Required Management Personnel ................................................................................................ 26

2.4.2 Supervision................................................................................................................................... 27

2.4.3 Dispatching/Radio Control ........................................................................................................... 27

2.4.4 Safety and Security ...................................................................................................................... 27

2.4.5 Injury and Illness Prevention Plan................................................................................................ 27

2.5 City-Owned Vehicles........................................................................................................................ 28

2.5.1 Transition of Vehicles to New Contractor.................................................................................... 28

2.5.2 Operating Mode ............................................................................................................................ 28

2.6 Facilities........................................................................................................................................... 28

2.6.1 Vehicle Maintenance........................................................................................................................ 28

2.6.2 Fuel................................................................................................................................................... 29

2.7 Software/Hardware........................................................................................................................... 29

2.7.1 Fare Collection ............................................................................................................................. 29

2.7.2 Telephone Information Service........................................................................................................ 29

2.8 Equipment Condition....................................................................................................................... 30

2.9 Data .................................................................................................................................................. 30

2.9.1 Daily Statistics.............................................................................................................................. 30

2.9.2 Weekly Reports............................................................................................................................. 30

2.9.3 Monthly Reports ........................................................................................................................... 31

2.9.4 Customer Complaints................................................................................................................... 31

2.9.5 NTD Reporting.............................................................................................................................. 32

2.9.6 Drug-Free Workplace Policy......................................................................................................... 32

2.9.7 Performance Specifications ......................................................................................................... 32

2.10 Marketing and Public Relations....................................................................................................... 33

2.10.1 Advertising on Vehicle Exterior and Interior................................................................................ 33

2.10.2 Signage......................................................................................................................................... 33

2.11 Operating During an Emergency ..................................................................................................... 33 APPENDIX 1 FEDERAL REQUIREMENTS........................................................................................................... 36 APPENDIX 2 DISADVANTAGED BUSINESS ENTERPRISE (DBE) INSTRUCTIONS AND FORMS..................... 50 APPENDIX 3 STANDARD CONTRACT............................................................................................................... 63 APPENDIX 4 CERTIFICATION OF PRIMARY PARTICIPANT REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS.................................................................................................................. 64 APPENDIX 5 CERTIFICATION OF LOWER-TIER PARTICIPANTS REGARDING DEBARMENT, SUSPENSION, AND OTHER INELIGIBILITY AND VOLUNTARY EXCLUSION............................................................................. 65 50 APPENDIX 6 CERTIFICATION OF RESTRICTION ON LOBBYING...................................................................... 66 APPENDIX 7 BID PROTEST PROCEDURES....................................................................................................... 67 APPENDIX 8 SAMPLE TRANSIT OPERATIONS REPORT................................................................................... 70 APPENDIX 9 NATIONAL TRANSIT DATABASE REPORTING REQUIREMENTS ................................................ 71 APPENDIX 10 FEDERAL DRUG AND ALCOHOL TESTING REGULATIONS CONTRACTOR COMPLIANCE GUIDELINES ....................................................................................................................................................... 72 APPENDIX 11 SYVT FLEET ROSTER ................................................................................................................. 73 APPENDIX 12 SYVT SERVICE BROCHURES ..................................................................................................... 74 APPENDIX 13 COST/PRICE PROPOSAL FORMAT (REQUIRED) ....................................................................... 75 51 52

PROJECT DESCRIPTION
The City of Solvang (City) is requesting proposals from qualified and experienced bidders to provide day-to-day management and operations in support of the Santa Ynez Valley Transit (SYVT) program.

One (1) original and five (5) copies of the proposal are to be submitted to the Public Works Director, City of Solvang, 1644 Oak Street, Solvang, CA, 93463, no later than Friday, November 19, 2021 at 2:00 p.m. Pacific Time.

GENERAL CONDITIONS
A. Limitations
This Request for Proposals (RFP) does not commit the City of Solvang (herein referred to as “City”) to award a contract, to pay any costs incurred in the preparation of proposals in response to this request, or to procure or contract for services or supplies. The City expressly reserves the right to reject any and all proposals or to waive any irregularity or informality in any proposal or in the RFP procedure and to be the sole judge of the responsiveness of any bidder and of the suitability of the materials and/or services to be rendered. The City reserves the right to withdraw this RFP at any time without prior notice. Further, the City reserves the right to modify the procurement timetable included herein.

B. Award
The City may ask bid finalists to present an oral briefing of their respective proposal. Finalists may be required to participate in negotiations and submit such price, technical, or other revisions of their respective offering as may result from such negotiations. The City also reserves the right to award the contract without oral briefings or discussion, based upon the initial written proposals.

Accordingly, each initial submittal should include most favorable terms from both a technical and pricing standpoint.

C. Communications Regarding RFP
Bidders may not communicate about this RFP with City elected officials, City staff, or any individuals associated with this procurement except for the designated contact person. All questions and requests for clarification must be submitted in writing to the designated contact person and within the time period identified on the cover page of this document.

D. RFP Addendum
Any changes to the RFP requirements will be made by written addenda issued by the City of Solvang and shall be considered part of the RFP. Upon issuance, such addenda shall be incorporated in the agreement documents, and shall prevail over any inconsistent provisions of earlier issued documentation.

E. Verbal Agreement or Conversation
No prior, current, or post-award verbal conversations or agreement(s) with any officer, agent, or employee of the City shall affect or modify any terms or obligations of the RFP, or any agreement resulting from this RFP.
53 F. Pre-Contractual Expense
Pre-contractual expenses include any expenses incurred by bidders and selected contractor in:

1. Preparing proposals in response to this RFP.

2. Submitting proposals to the City of Solvang.

3. Negotiations with the City on any matter related to bidder proposals.

4. Other expenses incurred by a bidder prior to the date of award of any agreement.

In any event, the City shall not be liable for any pre-contractual expenses incurred by any bidder or selected Contractor. Bidders shall not include any such expenses as part of the price proposed in response to this RFP. The City of Solvang (as administrator of the SYVT program) shall be held harmless and free from any and all liability, claims, or expenses whatsoever incurred by, or on behalf of, any person or organization responding to this procurement process.

G. Signature
The proposal will also provide the following information: name, title, address, and telephone number of individual with authority to bind the contractor and also who may be contacted during the period of proposal evaluation. The proposal shall be signed by an official authorized to bind the bidder to the proposal and contain a statement to the effect the proposal is a firm offer for at least one hundred twenty (120) days from proposal deadline. Execution of the contract is expected on or about February 28, 2022.

DEFINITIONS

1. The “City” refers to the City of Solvang, an entity established under the laws of the State of California and the lead entity for this procurement.

2. "Days" refers to business days when used in context with the City of Solvang’s protest procedures and refers to working days of the federal government when used in connection with FTA requirements/procedures.

3. The terms “file” or “submit” refer to the date of receipt by the City.

4. The term “bidder” means any person or entity who submits a bid to an awarding agency for a public transit service contract or subcontract.

5. "Exhaustion of administrative remedies at the grantee level” refers to any action or inaction on the part of the City, which is prejudicial to the position taken in a written protest filed with the City. This may include, but is not limited to:
• A final City decision on the merits of the protest.
• A procurement action such as the award of a contract or rejection of a proposal despite the pendency of a protest.
• City acquiescence in and active support of continued and substantial contract performance despite the pendency of a protest.
54 6. "Interested party" includes all bidders on the contract or procurement. This term may also include a subcontractor or supplier at any tier which indicates it has a substantial economic interest in a provision of the Request for Proposals (RFP) or of the interpretation of such a provision.

7. "Violation of Federal law or regulation" is defined as the infringement of any valid requirement imposed by Federal statute or regulation, which governs the letting of contracts pursuant to a grant agreement. However, any protests involving a local matter and/or determinations that are clearly within the discretionary powers of the City include, but are not necessarily limited to, determinations of responsiveness and responsibility, the revision of specifications to incorporate the evaluation of life-cycle costing (LCC) factors in connection with any given procurement and determinations regarding bonding requirements. In other words, the protestor must be able to demonstrate or establish a clear violation of the prohibition against unduly exclusionary and restrictive specifications.

8. "Local" refers to the cities of Solvang and Buellton, Santa Barbara County, and California. When used in conjunction with the phrase "laws and regulations,” it is construed to mean only those laws or regulations associated with the provision of public transportation and the use of public funds. It shall not be construed to include the purchasing and/or protest procedures used by any of the aforementioned entities.

9. "RFP" also includes the term "offer" as used in the context of negotiated procurements.

10. "FTA" refers to the Federal Transit Administration.

11. “Deadhead time/miles” refers to time and mileage expended operating revenue vehicles in non-revenue service.

12. “Revenue Vehicles” refers to publicly-owned vehicles used to operate the intended service.

13. “Revenue Service” refers to scheduled public transit service transporting fare-paying customers. Revenue Service for the fixed-route service begins upon arrival at the first pick-up point or designated bus stop and ends upon departure from the last scheduled or designated drop off of the day. Revenue service for the Dial-A-Ride service begins with the first passenger pick-up and ends when there is no longer any fare-paying passenger on-board. Revenue service does not include lunch breaks, or layovers of more than fifteen (15) minutes.

14. “Contractor” refers to the successful bidder awarded the contract for providing the products and services described herein.

15. “Headway(s)” refers to the frequency of fixed-route bus operations on any given route.

16. “ADA” refers to the federal Americans with Disabilities Act.

17. “Farebox recovery” refers to the percentage of transit operating costs recovered from transit users through the payment of fares.
55 18. “Transit Operating Costs” refers to the total costs incurred in operation of the agreed upon service.

19. “Time-transfer” and “timed-pulse” refer to the style of fixed-route transit service wherein trips depart and return to one central point to facilitate interchange of passengers at set times throughout the service day.

20. “Fare media” refers to all fare payment instruments used to board public transit vehicles, including, but not limited to, cash fare, non-cash fare media, and transfers.

21. “Overload” refers to any situation wherein passengers wishing to board a vehicle are turned away or optionally decline to board due to actual or perceived excessive crowding.

22. “Standees” refers to passengers who board but are required to stand during movement of vehicle due to actual or perceived lack of available seating.

23. “Road calls” refers to unscheduled maintenance performed at a location other than the designated vehicle maintenance facility.

24. “Pull-out” refers to a transit vehicle departing its first scheduled time-point in revenue service on a new shift or service day.

25. “Trip” refers to a transit vehicle departing any scheduled time-point in revenue service.

26. “Missed trip” refers to a trip that begins more than fifteen (15) minutes after its scheduled departure time, or a trip scheduled as part of normal revenue service that fails to operate.

27. “Non-revenue vehicle” refers to any vehicle not used in revenue service. The City will not provide non-revenue vehicles for contractor use as part of the anticipated agreement.

28. “Scheduled time-point(s)” is defined as bus stops with departure times specifically noted in public information materials specific to the associated transit programs.

29. “Spare ratio” refers to the total number of fixed-route vehicles available versus the maximum peak hour bus pullout requirements. For example, if 10 buses are needed during peak operations, having 12 buses in the fleet would translate to a 20-percent spare ratio (2 spares/10 bus maximum pull-out requirement).

LEGAL RESPONSIBILITIES
All proposals must be submitted, filed, made, and executed in accordance with State of California and Federal laws relating to proposals for service contracts of this nature, whether the same are expressly referred to herein or not.

By submitting a proposal, the bidder certifies it will comply with all federal laws and requirements, including, but not limited to, Equal Employment Opportunity, Disadvantaged Business Enterprise, labor protection, and other laws and regulations applicable to contracts utilizing federal funds. 56 INSURANCE
With respect to performance of work under the intended agreement, Contractor shall maintain, and shall require all of its Subcontractors to maintain, during the life of this agreement, insurance as described below. All insurance policies shall be issued by an admitted insurer or insurers as defined by the California Insurance Code or an authorized surplus Lines Company listed on the State of California Department of Insurance “LESLI List.” Said policies shall have an A.M. Best rating of not less than A minus (A-).

Commercial General Liability and Property Damage: The Contractor shall maintain insurance for protection against all claims arising from injury to person or persons not in the employ of the Contractor and against all claims resulting from damage to any property due to any act or omission of the Contractor, its agents, or employees in the operation of the work or the execution of this contract. Such insurance shall include products/completed operations liability, owners and Contractor's protective, blanket contractual liability, personal injury liability, and broad form property damage coverage. The City shall not be responsible for any increase in insurance cost incurred by Contractor once the initial agreement is executed. Minimum coverages shall be as follows:
• Bodily Injury (Injury or Accidental Death) and Property Damage (per occurrence):
$5,000,000 Combined Single Limit.

Commercial Automobile Public Liability and Property Damage: The Contractor shall maintain Automobile Public Liability and Property Damage Insurance for protection against all claims arising from the use of vehicles, owned, hired and non-owned, or any other vehicle in the completion of the work included in this contract. Such insurance shall cover the use of automobiles and trucks on and off the site of the project. City shall not be responsible for any increases in insurance cost incurred by Contractor in any future scenario. The minimum amounts of Automobile Public Liability and Property Damage Insurance shall be:
• Bodily Injury (Injury or Accidental Death) and Property Damage (per occurrence):
$5,000,000 Combined Single Limit.

Workers' Compensation Insurance: The Contractor shall maintain Workers' Compensation Insurance with statutory limits and Employers Liability Insurance with limits of not less than $1,000,000 per incident. Such insurance shall comply with all applicable state laws.

Certificates, Subrogation, and Non-Liability Waiver: The Contractor shall provide the City with a Certificate of Insurance showing proof of insurance acceptable to City. Certificates containing wording that release the insurance company from liability for non-notification of cancellation of the insurance policy are not acceptable. Policy(s) are to be endorsed to include a waiver of subrogation against the City, its officers, officials, agents, and employees. Contractor and/or its insurers are responsible for payment of any liability arising out of Workers’ Compensation, unemployment or employee benefits offered to its employees. The City shall not be responsible for any increase in Workers’ Compensation cost incurred by Contractor in any future scenario.

The insuring provisions, insofar as they may be judged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of the insuring provisions may be within public policy and deemed enforceable.

Additional Insured. The General Liability and Auto Liability policy(s) are to contain, or be endorsed to name, the City, its officers, appointed and elected officials, agents, and employees as Additional Insured as respects the liability arising out of the activities performed in connection with 57 this procurement/contract. The coverage shall (a) be primary with respect to any insurance or self-insurance programs maintained by the City; (b) shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability; and (c) contain Standard Cross-Liability provisions. Such additional insured endorsements maintained by the Contractor and its Subcontractors shall not be required to provide coverage to the City for the active negligence or willful misconduct of its officers, appointed and elected officials, agents, and employees. Original endorsements, signed by a person authorized to bind coverage on its behalf, shall be furnished to the City by the successful bidder.

Indemnification. Contractor shall indemnify, defend with legal counsel acceptable to the City, and hold harmless the City of Solvang, City of Buellton, and County of Santa Barbara; their officers, appointed and elected officials, agents, and employees, from and against any and all claims, demands, suits, loss, damage, injury, and liability, including cost and expenses incurred in connection therewith, resulting from, arising out of, or in any way connected with the performance of the contract, including delivery and unloading of supplies and equipment, regardless of the passive, concurrent negligence on the part of the City, or anyone acting under its direction or control or on its behalf. It is further the intent of the parties that this indemnification requirement is not intended to relieve the City of Solvang, City of Buellton, and County of Santa Barbara from liability for the active negligence or willful misconduct of said public entities, their officers, appointed and elected officials, agents, and employees. This “hold harmless” clause is in no way an admission of liability on the part of the City of Solvang, City of Buellton, and County of Santa Barbara, or any of their officers, appointed and elected officials, agents, or employees.

The successful bidder acknowledges that it is fully informed of the contents and meaning of this “hold harmless” provision and has submitted its proposal with full knowledge thereof, and that the terms are contractual and not a mere recital. These requirements shall also apply to any Subcontractor whose hazards are not covered by the Contractor's insurance policies.

Deductibles and Self-Insured Retention. Any deductibles or self-insured retention must be declared to, and approved by, the City. Contractor shall declare the deductible chosen and state such as part of its response to this RFP. At the discretion of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retention with respect to the City, its officers, appointed and elected officials, employees, agents, and Contractors. Alternatively, the bidder shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses in an amount specified by the City.

The successful bidder shall maintain the insurance for the life of the contract. Said insurance shall contain a provision that coverage afforded under the policies will not be canceled unless and until thirty (30) days-prior written notice has been given to the City.

Endorsements are to be received and approved by the City before work commences. Should the bidder/contractor fail to have insurance as required during the final contract period, all work by Contractor pursuant to this agreement shall cease until insurance acceptable to the City is provided.

Original insurance certificates and endorsements are to be delivered to both:

City Clerk and
Public Works Director
City of Solvang
1644 Oak Street
Solvang, CA, 93463
58 WITHDRAWAL OF PROPOSALS
No proposal may be withdrawn after the time fixed in the public notice for the receipt of proposals, except as permitted by law.

REJECTION OF PROPOSALS
Failure to meet the requirements of the Request for Proposals (RFP) will be cause for rejection of the proposal. The City may reject the proposal if it is incomplete, contains irregularities of any kind, or is offered conditionally. The City reserves the right to reject any and all proposals without cause.

Each proposal is to be prepared in such a way as to provide a straightforward, concise delineation of the information requested. Proposals which contain false or misleading statements, or which do not support an attribute or condition claimed by the bidder, may be cause for rejection of the proposal. If, in the sole opinion of the City, such information was intended to mislead the City in its evaluation of the proposal, it will be cause for rejection of the proposal.

EVALUATION/AWARD OF CONTRACT
Evaluation and selection of proposals will be based on the qualifications and evaluation criteria outlined in the RFP. Brochures or other promotional presentations beyond that sufficient to submit a complete and effective proposal are not desired. Elaborate artwork, expensive paper or binders, and expensive visuals are not necessary, and will not affect the evaluation process.

Proposals will be evaluated by a Technical Review Committee selected by the City. In connection with its evaluation, the City may, at its sole discretion, invite one or more bidders to make an oral presentation to the Technical Review Committee. During such an interview, the bidder will be allowed to present such evidence as may be appropriate in order that the Committee can effectively evaluate all materials and documentation submitted as a part of its proposal.

The City reserves the right to make the selection of a bidder based on any or all factors of value, whether quantitatively identifiable or not, including, but not limited to, the anticipated initiative and ability of the bidder to perform the services set forth herein.

The City reserves the right to reject any or all proposals, to waive any requirements, both the City’s and those proposed by the Bidder; to waive any irregularities or informalities in any proposal or the RFP process when it is in the best interest of the City to do so; to negotiate for the modification of any proposal with mutual consent of the bidder; to re-advertise for proposals; to sit and act as sole judge of the merit and qualifications of the bidder’s offering; and to evaluate in its absolute discretion, the proposal of each bidder, so as to select the proposal which best serves the requirements of the City, thus ensuring that the best interest of the City will be served. A bidder’s past performance, and the assurance that it will provide service as stipulated, will be taken into consideration as part of the proposal evaluation process.

The City may make such investigation as it deems necessary to determine the ability of a bidder to furnish the required services, and the bidder will furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any proposal if the evidence submitted by, or investigation of, such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of a contract and to deliver the services contemplated herein or the bid of any bidder who has previously failed to perform properly, or complete on time, contracts of a similar nature. Any material misrepresentation or material falsification of information provided to the City in the bidder's submission, or at any point in the 59 bid evaluation process, including any interview conducted, is ground for rejection of the proposal.

In the event that the misrepresentation or falsification is not discovered until after any agreement is awarded, the agreement may be terminated at that time. A determination as to whether a misrepresentation or falsification of the proposal submission is material shall be made at the City's sole discretion. The City expressly reserves the right to reject the proposal of any entity in default regarding the payment of taxes, licenses, or other monies due to the City of Solvang, City of Buellton, and County of Santa Barbara.

The City reserves the right to conduct a background inquiry of each bidder which may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories, and reputation in the business community. By submitting a proposal to the City, the bidder consents to such an inquiry and agrees to make available to the City such books and records as the City deems necessary to conduct the inquiry.

Bidder agrees and so stipulates in submitting this proposal, as though stated therein, and in any subsequent award of contract that:

A. Contractor is an independent Contractor, not an employee, agent, or officer of the any of the contracting entities.

B. If awarded, the contract shall be interpreted, construed, and given effect in all respects according to the laws of the State of California.

C. Should the bidder be awarded the contract, Contractor shall not assign the contract, or any part thereof, or any monies due, or to become due there under without prior consent of the City.

D. Bidder shall indemnify and hold harmless the City, its officers, elected and appointed officials, employees, and agents from and against all claims, damages or willful misconduct, losses, and expenses caused in whole or in part by any negligent act or omission of the Contractor, its employees and agents, Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the City, its officers, elected and appointed officials, agents, and employees.

E. Bidder warrants that no gratuities, in the form of gifts, entertainment, or otherwise, were offered or given by the Contractor to any officer, elected official, or employee of the City of Solvang, City of Buellton, or County of Santa Barbara with a view toward securing the agreement or securing favorable treatment with respect to any determination concerning the performance of the contract. For breach or violation of this warranty, the City shall have the right to terminate the contract, either in whole or in part. The rights and remedies of the City provided in this clause shall not be exclusive, and are in addition to any other rights and remedies provided by law or under the contract.

F. Contractor shall hold the City of Solvang, City of Buellton, and County of Santa Barbara harmless from liability of any nature or kind, including cost and expenses for infringement or use of any copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished, or used in connection with the contract. 60 PROPOSAL PRICING GUIDELINES
Contractor shall provide proposed fees and cost information segregated by contract year as part of this Request for Proposals using the attached Cost/Price Proposal format included here as Appendix 13. Cost/Price Proposal must be submitted in a separate sealed envelope within the submittal package. Fee schedules submitted in response to this Request for Proposals shall be no higher than the bidder's standard commercial rates for same services. The Technical Review Committee will evaluate proposals based upon the entire term of the contract. Fee information may be used as a basis of negotiation with the highest ranked bidder.

RIGHT TO REQUIRE PERFORMANCE
The failure of the City at any time to require performance by the Contractor of any provisions hereof shall in no way affect the right of the City thereafter to enforce same. Nor shall waiver by the City of any breach of any provision hereof be taken or held to be waiver of any succeeding breach of such provision or as a waiver of any provision itself.

ETHICS IN PUBLIC CONTRACTING
Each bidder, by submitting a proposal, certifies it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act. By submitting a proposal, the bidder certifies that its proposal was made without fraud; that it has not offered or received any kickbacks or inducements from any other bidder in connection with the offer; and that it has not conferred on any public employee, public member, or public official having responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value. The bidder further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City.

Prior to the award of any contract, the potential Contractor may be required to certify in writing to the City of Solvang’s City Clerk that no relationship exists between the bidder and any City of Solvang, City of Buellton, and County of Santa Barbara employee, officer, official, or agent that interferes with fair competition or is a conflict of interest.

More than one proposal from an individual, firm, partnership, corporation, or association under the same or different names may be rejected. Reasonable grounds for believing that an offeror has interest in more than one proposal for the work solicited hereunder may result in rejection of all proposals in which the offeror is believed to have an interest.

EQUAL EMPLOYMENT OPPORTUNITY
During the performance of the contract, Contractor agrees to the following:

A. Contractor shall comply with all the requirements, where applicable, of the California Department of Fair Employment and Housing and provisions of, when applicable, all Federal, State of California, and City laws and ordinances related to employment practices.

B. Contractor shall not discriminate against any employee or applicant for employment on the basis of race, religion, color, gender, age, disability, national origin, or ancestry, except when such a condition is a bona fide occupational qualification reasonably necessary for 61 the normal operations of the Contractor. The Contractor agrees to post in conspicuous places, visible to both employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

C. Contractor, in all solicitations or advertisements for employees, placed by, or on behalf of the Contractor, shall state that Contractor is an Equal Opportunity Employer.

TENTATIVE RFP TIMELINE
A. September 23, 2021 RFP issued
B. October 20, 2021 Question/request for clarification deadline (4:00 p.m. Pacific Time)
C. November 19, 2021 Proposal submittal deadline
(2:00 p.m. Pacific Time)
D. Week of November 29, 2021 Interviews (if necessary)
E. February 2022 Contract award (anticipated)
F. July 1, 2022 Commence service
62 1.0 PROJECT OVERVIEW

1.1 Summary
Santa Ynez Valley Transit was established through a Memorandum of Understanding between the City of Buellton, City of Solvang, and County of Santa Barbara, The City of Solvang is the designated Administrator. The service is composed of the following:

A. Fixed-route: A general public service consisting of two routes.

B. ADA: A curb-to-curb service operating within the Santa Ynez Valley for eligible seniors as well as persons with disabilities.

1.1.1 Term of Contract
The successful bidder will complete all projected transition/startup activities during May and June 2022, commence operations of the contracted transit service(s) on July 1, 2022, and maintain the stipulated service for a five-year period ending on June 30, 2027. The contract may be extended for up to five additional years at the City’s option or sole discretion pending City of Solvang approval.

The operations budget for any extension year(s) shall be increased over that of the preceding year by the inflation rate, as measured by either (i) the Consumer Price Index published by the Bureau of Labor Statistics for all urban consumers in the Los Angeles (CA) area, all items or (ii) two and five-tenths (2.5) percent, whichever is less.

1.1.2 Funding Availability
This contract is subject to a Memorandum of Understanding between the cities of Solvang and Buellton, County of Santa Barbara, State of California, and Federal Transit Administration of the United States Department of Transportation (DOT). The successful bidder is required to comply with the conditions required by all applicable local, state, and federal regulations. In the event funding for this contract ceases, the City reserves the right to terminate this contract in accordance with the “Termination of Contract” section within this document. In the event the specified service levels need to be reduced, the City reserves the right to reduce service in accordance with Section 2.2.

1.2 General Instructions

1.2.1 Competitive Selection
This procurement shall comply with all applicable City of Solvang procurement policies and procedures. Bidder selection is subject to affirmation by the Solvang City Council.

Evaluation factors outlined in Paragraph 1.2.2 below shall be applied to all eligible responsible and responsive bidders in comparing proposals and selecting the successful proposal.
63 A bidder may be selected based solely upon the content of its proposal. Therefore, proposals should be submitted in the most-favorable terms.

1.2.2 Selection and Evaluation Factors
Each proposal will be evaluated and ranked by the evaluation committee. Evaluation factors to be considered, and corresponding weight for each, are:

Ability to perform and meet the requirements 20%
of the RFP
Qualifications/experience of proposed project personnel 20% Proposed staffing plan 25%
Client references 15%
Price 20%
The Technical Review Committee, at its sole discretion, may conduct interviews with the most qualified bidder(s).
* Pursuant to Chapter 4.6, Section 1070-1074, Part 3, Division 2 of the California Labor Code, any bidder may earn up to an additional 10% evaluation scoring by agreeing to retain existing employees of the incumbent Contractor for a period of not less than 90 days. Bidders must declare as part of their bid whether or not they will retain said employees. (There is no requirement that the same wage or benefit levels offered by the former Contractor be duplicated by the successor Contractor under this law.)

1.2.3. Proposal Acceptance Period
All proposals must include a statement that proposals are valid for a minimum period of one hundred twenty (120) calendar days subsequent to the submission deadline.

1.2.4 Contract Incorporation
Bidder should be aware that the contents of its proposal as well as the City’s proposed contract shall become a part of the contractual documents. The terms and conditions defined in this RFP are to be used as a basis for a contemplated contract. Any modifications to any recommended sample contract will require prior negotiations and approval of the City. Failure of a bidder to accept this obligation may result in the rejections of its proposal or cancellation of any award. Any damages accruing to the City as a result of a bidder’s failure or refusal to execute an agreement with the City, if awarded the contract, may be recovered from the Contractor.
64 1.2.5 Negotiations
The City reserves the right to negotiate all elements that comprise the Bidder’s proposal to ensure the best possible value to the City and its partners.

1.2.6 Disadvantaged Business Enterprise (DBE)
This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The contract goal for participation of Disadvantaged Business Enterprises (DBE) for this contract is 0.0%.

Bidders are encouraged to partner, wherever possible, with firms owned, operated, and controlled by socially and/or economically-disadvantaged individuals. A directory of firms certified as DBEs (including both women- and minority-owned firms) within the state of California can be found online at http://www.dot.ca.gov/hq/bep/.

1.2.7 Debarment, Suspension, and other Responsibilities In order to comply with the Federal Transit Administration (FTA) policy and certification process established by 49 CFR Part 29, as a means to ensure debarred, suspended, or voluntarily excluded persons do not participate in a federally assisted project, bidder must complete and submit along with its proposal, certification form for the proposing prime Contractor and any and all proposed Subcontractors. See Appendices 4 and 5.

1.2.8 Restrictions on Lobbying
In accordance with 31 USC Section 1352, Contractor hereby certifies no federally appropriated funds have been or will be paid by or on behalf of Contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress in connection with the awarding of any Federal contract, the making of any Federal grant or loan, the entering into of any cooperative agreement, and the extension, continuation, renewal amendment, or modification of Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or member of Congress in connection with the Federal contract, grant, loan, or cooperative agreement, Contractor shall complete and submit Standard Form LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions. See Appendix 6.

The Contractor shall require the language of this certification be included in the award documents for all sub-awards at all tiers, and that all Subcontractors shall certify and disclose accordingly.

The Contractor shall require that the language of this certification be included in any subcontract exceeding $100,000.00 at any tier, and that any such Subcontractor shall certify and disclose accordingly.
65 1.2.9 [Reserved]

1.2.10 Audit
The City reserves the right to make a pre-award audit of the selected bidder’s proposed fees, rates, and costs to confirm if they are fair and reasonable.

1.3 Proposal Format
Please provide enough detail for the Technical Review Committee to score your proposal.

Each submittal must address each of the items included within Section 1.3.1 (Ability to Perform), Section 1.3.2 (Experience and Qualifications of the Firm), Section 1.3.3 (Experience and Qualifications of Proposed Project Personnel), and Section 1.3.4 (Client References). All requested information must be supplied. Failure to submit a complete proposal shall be grounds for a determination of non-responsiveness and rejection of the proposal.

Each submittal shall include:

A. Cover Letter: Each proposal shall include a cover letter that identifies the firm, its address and phone number, and its primary contact person. The cover letter must include acknowledgement of all RFP addenda, and provide a statement the proposal is valid for a minimum period of one hundred twenty (120) calendar days subsequent to the proposal submission deadline.

The cover letter must include the original signature of an individual with the authority to contractually bind the Bidder and who may be contacted during the proposal evaluation period.

B. Table of Contents: A listing of major sections in the proposal and associated page numbers.

C. Introduction. The bidder should demonstrate an adequate understanding of the project and the City’s expectations as detailed in the Request for Proposals.

D. Technical Approach (see Section 1.3.1).

E. Project Management (see Section 1.3.3).

F. Contractor Staff/Subcontractor Staff (see Section 1.3.3).

G. Firm Experience and Qualifications (see Section 1.3.2). Bidder’s relevant experience with respect to the desired service.

H. Client References (see Section 1.3.4).

I. Cost/Price Proposal (see Section 1.3.5). Submit as a sealed, separate document.

J. Provide proof of required insurance either in the form of a Certificate of Insurance or in the form of a commitment letter from an insurance carrier or licensed insurance agent.

K. Complete and submit, along with proposal, the appropriate certification and Disadvantaged Business Enterprise (DBE) forms.
66 L. Execute and submit acknowledgment of any addenda pursuant to this RFP.

1.3.1 Ability to Perform and Meet Requirements of the RFP The bidder shall provide sufficient information to enable the Technical Review Committee to evaluate the bidder’s ability to perform and meet the requirements of this RFP.

Such information shall include, but not be limited to, the following:

A. Describe your firm’s approach, capacity, and management philosophy for operation of the services requested by the City.

B. Describe your hiring/screening procedures for the selection of qualified fixed-route and demand-response drivers. Describe classroom and behind-the-wheel training and support personnel training programs. Describe your firm’s recurring safety assurance program.

C. Describe a customer service training/sensitivity program to be implemented by your firm to facilitate effective communications between drivers and transit customers.

D. Describe your supervisory and dispatch process. Provide samples of forms to be utilized in this effort. Provide examples of how information based on events in the field (operations and/or maintenance) is communicated, acted upon, and finalized in performance reports. Discuss your firm’s internal processes for ensuring the validity of data collected.

E. Describe your firm’s methodology for assessing on-time performance. Discuss your firm’s approach to ensuring the validity of data collected.

F. The Contractor will be responsible for all fare collection and reconciliation activities, safeguarding and depositing all fare revenues into a dedicated account as directed by the City, and for all fare/revenue reporting. Discuss your firm’s methodology to ensuring the validity of data collected.

G. Describe your methodology to data collection, record-keeping, and reporting so as to comply with National Transit Database Report (NTD) requirements. Provide a sample of the monthly reports that would be utilized/submitted. Discuss your firm’s methodology for ensuring the validity of data collected.

H. Describe your firm’s vehicle cleaning procedures. Include frequency, equipment, and staffing details. Include a description for interior and exterior cleaning. Provide a sample schedule and checklist.

I. Describe how the project operations will be monitored and at what frequency.

J. Include a detailed implementation plan. This plan shall address the activities and procedures that will be followed to ensure the smooth transition and start-up of the service. The plan should also document recruitment and training schedules, start-up plan, acquisition of necessary equipment, permits, licenses, and any other activities required.
67 1.3.2 Experience and Qualifications of the Firm
A. Describe your firm’s corporate organizational structure and what resources will be available to support the services requested by the City. Be specific regarding level of effort, staffing, location, etc.

B. Discuss in detail any restrictions, exceptions, or accommodations that may impact your firm’s successful provision of public transit contracting services to the City.

1.3.3 Experience and Qualifications of Proposed Project Personnel A. Identify by name all project management/supervisory personnel proposed for assignment to this project. Discuss your firm’s strategy for ensuring the named personnel remain assigned to this project. For each individual named, provide the following:
• Resume,
• Professional qualifications,
• Academic and professional training, including accreditation(s), and • Any other information the Bidder deems relevant.

B. Identify by title, scope of duties, and proposed wage levels any personnel proposed for assignment to this project. Provide an organizational chart showing chain of command, scope of duties, and percent of time to be assigned to this project.

1.3.4 Client References
A. Describe in detail your firm’s experience in providing publicly funded transit services, including the mode(s) for which you are submitting a bid. Discuss up to five (5) examples of transit operations projects similar in scope. For each, provide the following:
• Client name and location;
• Name of contact person, title, and phone number;
• Term of contract;
• Type of service (i.e., demand-response or fixed-route); • Number of vehicles;
• Number of annual Vehicle Service Hours;
• Contract amount; and
• Length of association. If no longer a client, discuss why. 68 1.3.5 Reasonableness of the Price Proposal
Bidder shall use the City-provided form in Appendix 13 to submit a firm fixed-unit PRICE PER VEHICLE SERVICE HOUR for the operation of transit services for Santa Ynez Valley Transit. Bidder’s firm fixed pricing rate per revenue hour shall be “ALL INCLUSIVE” and reflective of the scope of desired services. Cost/Price Proposal must be submitted in a separate sealed envelope within the submittal package
Each Bidder shall formulate and base its prices as per the information (projected hours) in Section 2.1 (Description of Service).

2.0 SCOPE OF SERVICES

2.1 Santa Ynez Valley Transit – Description of Service
The City of Solvang administers the Santa Ynez Valley Transit (SYVT) program. SYVT provides fixed-route and demand-response service within the cities of Solvang and Buellton; and within the unincorporated communities of Santa Ynez, Los Olivos, and Ballard.

The City of Solvang currently contracts with a private operator for its transit operations.

Local vendors conduct all SYVT fleet maintenance. The City provides the fuel for the normal operation of the SYVT service. Therefore, bidders will only submit a Cost/Price Proposal for the daily operation of SYVT.

The successful bidder will manage all operations-related functions from the SYVT dispatch office located at 431 Second Street #9, Solvang, CA 93463.

Total estimated revenue hours for these services are:

Approximate Annual Revenue Hours
Fixed-route: 9,275
Demand-response: 2,500
Total: 11,775
Current fares are as follows:
• General, $1.50
• Senior (60+ years), $1.25
• ADA-certified, $0.75
• Children under 5 (with fare paying adult), free
• Multi-Trip Pass, $15.00
• Senior/Disabled Multi-Trip Pass, $12.50
The Contractor must obtain and keep current all required licenses and permits to operate within the SYVT service area within the scope of this contract service.

The SYVT service area boundaries are approximately Alamo Pintado Avenue in Los Olivos to the north, Meadowvale Road in Santa Ynez to the east, Riverview Drive in Buellton to the west, and Alisal Road within the Solvang City Limits to the south. 69 Service is not provided on the following holidays: New Year’s Day, Martin Luther King Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day. The City of Solvang reserves the right to operate modified schedules it deems appropriate in conjunction with holidays, given a one (1) week notice to the Contractor. The modified schedules will in no way alter the terms of the contract, nor will be considered an adjustment to service, nor will it result in additional compensation either to the Contractor or the City.

SYVT service hours:

Monday – Saturday: 6:30 a.m. to 7:00 p.m.

Sunday: General public dial-a-ride service 8:30 a.m. to 12:30 p.m.; and 1:00 p.m. to 4:00 p.m.

Contractor will be expected to provide dispatch coverage during all hours listed above, plus additional time prior and subsequent to revenue service to ensure all runs are covered by qualified drivers. Exact hours of operation are subject to change at the City of Solvang’s sole discretion.

2.2 Adjustment to Service
The City reserves the right to adjust the parameters of service delivery at any time without incurring any adjustment to the Cost/Vehicle Service Hour (VSH) fee paid to the Contractor. Modifications to services may include modification of service hours and/or days, and expanding or decreasing total annual Vehicle Service Hours.

In the event the number of actual annual Vehicle Service Hours fall below eighty percent (80%) or exceed one hundred twenty percent (120%) of the forecast VSH, the City reserves the right to negotiate a revised Cost/VSH with the Contractor.

2.2.1 Special Services
The Contractor from time to time may be required to provide special event-related services. The number and/or frequency of special event services may vary from year-toyear. Special event services shall be billed at no more than the established Cost/VSH.

2.3 Drivers

2.3.1 Qualifications/Standards
The Contractor shall conduct an adequate background check on each driver to ensure he/she meets the following standards and are qualified to perform public transportation services:

A. All operators must be employees (full or part-time) of the Contractor. The Contractor may not sub-contract with individuals to execute trip assignments. 70 B. Continuous possession of a valid California driver license, a California DMV Transit Certificate, passenger endorsement, air brake endorsement, current possession of a Class A or B license, and any other certifications as required by the State of California to operate the services as described herein.

C. Not more than two (2) moving violations in the past five (5) years and no DWI/DUI conviction within the last seven (7) years.

D. Demonstrated command of the English language, both oral and written.

E. Sensitivity to customer needs.

F. Ability to resolve complaints and problems as needed.

G. No felony conviction history or conviction for crimes of moral turpitude.

H. Must comply with Federal Drug and Alcohol Testing regulations (see Appendix 10).

2.3.2 Training
Contractor shall be responsible for all aspects of training, including the provision and payment for the required training.

Contractor must provide an orientation and training plan outlining how drivers with recent transit operating experience have been previously trained to an equivalent level as required by the “new trainee” program below.

All drivers without recent transit bus operations experience (or Dial-A-Ride experience if hired to provide such service), hired by the Contractor must attend, at a minimum, the following training:

A minimum of eighty (80) hours of training per driver, of which at least thirty-two (32) hours shall be behind-the-wheel of a vehicle, including at least eight (8) hours of system and route training/orientation. This training must be completed before a driver can be placed into unsupervised revenue service.

Within this required training period, Contractor shall instruct drivers in at least eight (8) hours of disability awareness sensitivity training, which includes ADA regulations and procedures; four (4) hours of sexual harassment training; eight (8) hours of passenger control/difficult passenger training; eight (8) hours of defensive driving training. The City reserves the right to review all training materials and to monitor training sessions. The Contractor shall arrange and pay the cost of said training.

Contractor shall be required every year to ensure all operating personnel associated with this contract receive at least the required sixteen (16) hours of Department of Motor Vehicles training and eight (8) hours of recurrent “transit certificate” training.

The cost of driver wages accrued during all training shall be borne solely by the Contractor. 71 Contractor shall be required to ensure all operators and dispatch staff are aware of proper customer communication practices required for courteous customer assistance/service.

Contractor shall ensure all operators complete training prior to their operation of a vehicle in revenue service. The Contractor will be responsible for the successful provision of service under this contract.

Training during and subsequent to training for new hires, such as recurrent training and retraining, shall be conducted by the Contractor. The Contractor shall be required to have an Operator Development Program in place to address all operator-related training needs.

Written documentation of all training, including new hires, recurrent, and retraining shall be maintained by the Contractor and furnished to the City or its representative upon request.

All training programs shall be subject to City approval.

2.3.3 Uniform Specifications and Appearance Standards
a. Uniform Specifications
The Contractor shall develop a dress code that will be subject to City approval. Such dress code will include, at a minimum, both shirt/blouse and slacks (standardized dress shorts permitted with City prior approval). Drivers shall wear name tags clearly displaying their names at all times while performing their duties. Uniforms shall clearly display (separately) both the name of the contractor and Santa Ynez Valley Transit.

Each driver shall have an accurate timepiece available and in clear sight at all times during vehicle operations.

The dress code shall include shoes that shall be solid, plain-toe military style oxford.

Low-cut and high-top tennis shoes are not permissible. Suede shoes, sandals, cleated, or open-toe shoes will not be permitted.

Consideration for safety must be applied to all dress code elements. b. Appearance Standards
At all times while on duty, drivers shall be well-groomed, clean, and in complete uniform. Drivers shall conform to the following standards of appearance at all times while on duty or when in uniform. All drivers must be neat in appearance, no visible tattoos and body piercings, uniform clean and pressed, shoes shined, hair clean and neatly presented.

2.3.4 Removal
The City may require the Contractor to immediately, pending investigation, remove any driver from revenue service for any one of, but not necessarily limited to, the following:
72 A. Committing unsafe or inappropriate acts while providing service.

B. Revocation, suspension, or non-renewal of a valid California driver license.

C. Conviction of any felony criminal offense.

D. Perceived unacceptable customer service as reported by customers, other drivers, or directly observed by City staff and/or the City’s representatives.

E. Non-compliance with City-specified appearance standards.

2.4 Personnel
The Contractor shall furnish all operators, porters/bus washers, dispatchers, supervisors, administrative personnel, and other personnel services necessary for the provision of the transportation service in accordance with this Contract.

The City reserves the right to review the resumes of management personnel assigned to this Contract. Contractor's project manager shall meet with the City’s representative as requested (but not less than monthly).

Contractor shall include details regarding driver, dispatch, training and safety personnel, road supervisors, support personnel, and project manager wage and benefit packages, which will be offered to each of the listed employment classifications upon contract commencement. The Contractor’s current program salary and wage information shall be provided to the City upon request.

2.4.1 Required Management Personnel
The City requires one (1) Project Manager be available during at least 20 percent (20%) of all service hours. A Training/Safety Manager – Road Supervisor is also required. The Project Manager must be approved by the City.

The Contractor shall provide road supervisory personnel on duty prior to vehicle rollout to ensure complete route coverage/schedule adherence. Any fleet cleaning and other personnel working outside normal service hours shall be appropriately supervised.

Bidders must include complete employment history and resume materials for the Project Manager being proposed. This position is critical to the success of the operation and significant scrutiny of the proposed Project Manager is to be expected.

In the event that the designated Project Manager for the Contractor is assigned away from the City of Solvang contract during the base contract period (prior to December 31, 2026) absent prior written approval from the City, the Contractor shall pay to the City liquidated damages in the amount of $5,000.00. Subsequent occurrences will be penalized at the same rate.
73 2.4.2 Supervision
Contractor shall provide a qualified supervisor at all times during program operations to provide continuous daily supervision of contracted service. This supervision will include conducting ride checks (on-board) to ensure operator adherence to procedures (i.e., fare collection, ADA compliance, and customer interaction). Such supervision will also include responses to investigation of accidents. The City also reserves the right to provide similar investigations and adherence checks of its own without notice to ensure compliance with terms of the Contract.

2.4.3 Dispatching/Radio Control
The City will equip the SYVT revenue vehicles with appropriate communications equipment (i.e., radios). The Contractor shall provide coordination for installation of Cityfurnished radios in new buses. The Contractor will provide adequate dispatch and radio monitoring personnel to enable effective driver/vehicle assignments and prompt responses to driver and/or vehicle problems, which could impact the provision of transit services under this contract. The Contractor will provide a base station and supporting hardware and ensure that the equipment is maintained and functional.

2.4.4 Safety and Security
The Contractor shall take all reasonable and necessary precautions to provide security for any equipment provided by the City, as well as for records of all transit operations.

Contractor shall be responsible for safety and security of passengers during operations and for all related equipment and facilities. Contractor shall include specific procedures in the proposal, which define the safety and security program for transit service. Safety and organizational meetings shall be held with all employees at least once per month.

Contractor shall report all hazardous conditions (e.g., trees, signs, road conditions, etc.) within the respective service area to the City and/or other appropriate authority and take necessary precautions to safeguard passengers, personnel, and equipment.

Contractor shall not permit drivers to bear weapons of any type (pocket knives are permissible only if the blade is no longer than two inches) on Contractor or City property, facilities, or onboard vehicles while operating a vehicle under the terms of the contract.

2.4.5 Injury and Illness Prevention Plan
Contractor shall maintain and provide a written copy of the Contractor’s Injury and Illness Prevention Plan in compliance with Title 8 of the California Code of Regulations, Sec. 3203. The Plan shall:
a) Identify the person or persons with authority and responsibility for implementing the Plan.
b) Include a system for ensuring that employees comply with safe and healthy work practices.
74 c) Include a system for communicating with employees in a form readily understandable by all affected employees on matters relating to occupational safety and health, including provisions designed to encourage employees to inform the employer of hazards at the worksite without fear of reprisal.

2.5 City-Owned Vehicles
A. The Contractor shall be initially provided air conditioned, wheelchair accessible vehicles. Contractor may utilize City-owned vehicles for driver training. See Appendix 11 for Fleet Roster.

B. The City shall pay for all non-preventative maintenance repairs unless the repairs arise/result from Contractor negligence.

The City reserves the right to modify or substitute vehicles for those described above.

The City will not provide Contractor with any non-revenue vehicles to conduct daily non-revenue service tasks. Contractor shall be responsible for providing any nonrevenue vehicles that may be required for running of errands, field review of operations, shuttling of drivers, etc.

C. State of California registrations for all SYVT vehicles shall indicate the City of Solvang as primary owner (Lessor - LSR) and Contractor as co-owner (Lessee - LSE).

2.5.1 Transition of Vehicles to New Contractor
The City and incoming Contractor will jointly inspect each vehicle and sign off on the original inspection form at the time which the Contractor originally inspected and accepted the vehicles.

2.5.2 Operating Mode
The City will provide all revenue vehicles. The Contractor is required to provide the necessary drivers, supervisory/management services, and all other goods and services needed to provide the services described in this Scope of Services unless expressly stated that such goods and services will be provided by the City.

2.6 Facilities
The City of Solvang will provide parking space for SYVT vehicles. Daily dispatching and operations will be conducted out of the SYVT dispatch office located at 431 Second Street #9, Solvang, CA 93463. The dispatch office is equipped with basic office furniture.

2.6.1 Vehicle Maintenance
The Contractor is responsible for regular preventative maintenance and for coordinating maintenance and repairs. Contractor is responsible for providing routine/preventive 75 maintenance including replacing windshield wipers, tire rotations, brake service, oil changes and filters, changing air filters, engine tune-ups, lubing the chassis, checking and filling all fluids, replacing air filters, battery maintenance, and all other activities required for Level A, B, and C preventive maintenance. Such maintenance and all repairs shall be performed at an appropriate facility as approved by the City.

The City will be responsible for repair costs. The City shall pay for all repairs unless the repairs result from Contractor negligence. It is the City’s responsibility to determine negligence based on common industry practices.

2.6.2 Fuel
The City will provide all fuel (via reimbursement payments) necessary for the operation of the transit program. Contractor will be responsible for establishing a fuel account with a local gasoline provider. Should battery-electric vehicles be introduced during the term of the contract, the City will provide chargers and electricity.

2.7 Software/Hardware
The Contractor will be required to supply all administrative software and all computer hardware required for the successful performance of this contract, including but not limited to scheduling/dispatch software.

2.7.1 Fare Collection
The Contractor shall collect the fares and charges as established by the City. Fare collection and all security-related measures shall be solely the responsibility of the Contractor. The Contractor shall be required to provide the following materials or information:

A. Documentation showing fares collected which shall be reported monthly (by service day) and segregated by service type (i.e., fixed-route, demand-response, etc.).

B. Fareboxes shall be provided by the City and maintained by the Contractor.

The Contractor is responsible for any fare collection or counting equipment. The City reserves the right to approve any fare collection system implemented throughout the contract term. The City reserves the right to examine the accounting of fares collected at its discretion, including retaining the services of an independent third-party auditor.

Contractor shall sell SYVT bus passes from the SYVT dispatch office as part of the program duties.

2.7.2 Telephone Information Service
Contractor shall provide customer information service to the public in English and Spanish during all operating hours. Interpretation services are to be offered for all languages 76 through a telephonic interpretation services (e.g., Telelanguage or Language Line) contract to be established by the Contractor. Contractor agrees to adhere to all applicable Title VI (Civil Rights Act of 1964) requirements. Demand-response reservations shall be taken during all operating hours, with voice messaging/voicemail available for after-hours calls. Respective entities will provide sufficient phone lines dedicated to each service.

These phone lines are for the sole purpose of providing customer information and shall not be used for any other purpose.

2.8 Equipment Condition
Vehicles placed in service by Contractor must, without exception:

A. Be cleaned daily inside and outside.

B. Vehicle floors will be swept and mopped daily.

C. Driver area will be wiped down. This shall include, but not be limited to, dash controls, dashboard, above the driver area, and along the front dashboard.

D. Have operational heating and air conditioning, wheelchair lifts, securement belts, flip seats, radios, fareboxes, and destination signs.

E. Be free of body damage, including no missing and/or unpainted panels.

F. Be free of graffiti on the exterior and the interior.

G. Have all safety items fully operational (i.e., lights, brakes, horn, tires, wheelchair tie-downs, seat belts, etc.)
H. No vehicle shall be cannibalized for parts for any reason without prior written consent of the City.

2.9 Data

2.9.1 Daily Statistics
The following information will be tracked on a daily basis:

A. Summary of driving and industrial accidents and incidents for previous service day.

B. Wheelchair boardings attempted/successful for the previous service day.

C. Number of late/missed trips for previous service day and the cause.

D. Number of overloads experienced for the previous service day.

Written accident reports must be submitted to the City within 24 hours of the occurrence.

2.9.2 Weekly Reports
The daily statistics shall be aggregated to a weekly and month-to-date basis, and a report submitted to the City on a monthly basis. In addition to the daily indicators, ridership counts 77 segregated by service, service type, and route as well as the number and type of complaints received for the week must be included in the weekly operations report.

Contractor will provide a weekly customer call center report along with a log of pass sales and walk-in customers.

2.9.3 Monthly Reports
The following performance indicators must be reported monthly.

A. Miles between road calls,
B. Miles between maintenance road calls,
C. Number and percentage of missed/late trips,
D. Percentage of on-time performance,
E. Number of complaints/1,000 passengers,
F. Total accidents/100,000 miles,
G. Collision accidents/100,000 miles,
H. Total preventable accidents/100,000 miles,
I. Passenger injuries per 100,000 miles,
J. Wheelchair boardings,
K. Drug and Alcohol tests,
L. Driver/Dispatcher training activities,
M. Driver evaluations,
N. Ridership counts by day, driver/vehicle, mode, route, and fare type; O. Revenue Miles by Mode,
P. Revenue Hours by Mode, and
Q. Fare Revenue by Mode.

2.9.4 Customer Complaints
Contractor will contact by telephone, or follow up with written correspondence if necessary, to each customer complaint received. If an investigation is required, Contractor will conduct an investigation and the affected party will be contacted by telephone or written correspondence regarding the results of the investigation. Contractor shall respond to customer complaints within one (1) business day of receipt. Contractor will be required to track and report to the City all complaint information within twenty-four (24) hours of receipt of complaint. A written Customer Concern report must be generated and submitted to the City for each complaint received.
78 2.9.5 NTD Reporting
All public transit service provided under this Contract must be reported annually to the Federal Transit Administration (FTA) in a completed National Transit Database (NTD) report. As part of the annual NTD reporting requirement, the Contractor shall conduct onboard data sampling each year as directed by the FTA/NTD, to statistically compute valid passenger mile data. The Contractor agrees to use the technique described in the FTA’s NTD Sampling Manual (dated March 31, 2009). The Contractor shall submit the daily random-sample trip sheets no later than the tenth (10th) calendar day for the previous month’s sampled trips to the City. The Contractor shall prepare a quarterly report of the randomly-selected trips to be submitted to the City no later than thirty (30) days after the end of each quarter and prepare an annual summary to be submitted to the City no later than thirty (30) days after the end of the fiscal year. Contractor shall be responsible for ensuring that all reported NTD data meets FTA requirements and definitions. Contractor shall be responsible for maintaining the most recent NTD data collection procedures. The monthly, quarterly, and annual reports shall be considered missed if not submitted to the City by the tenth (10th) calendar day or thirty (30) days after the end of the quarter or fiscal year, respectively, and be considered a cause for termination (default) of the contract.

Contractor shall conduct any mandatory sampling that NTD may require of the City at any time during the resulting contract term.

Contractor shall retain all necessary documents for National Transit Database (NTD) auditing for a minimum of three years. After three years, all documents related to NTD shall be forwarded to City for retention. Contractor shall forward all documents necessary for NTD auditing to the City at the end of the contract term.

2.9.6 Drug-Free Workplace Policy
The Contractor is required to develop and implement procedures that comply with the City’s Drug-Free Workplace Policy and applicable FTA requirements (Appendix 1).

2.9.7 Performance Specifications
All performance specifications will be strictly adhered to in order to provide the optimal customer experience. The City reserves the right to monitor the Contractor in its performance of the contract to ensure all performance specifications are adhered with.

To receive full compensation, the Contractor is required to meet or exceed the following standards of performance on a monthly basis:

Operating Performance Standards - Vehicles shall be operated with due regard for the safety, comfort, and convenience of passengers and the general public.

Service shall be provided as scheduled or according to any adjusted schedule established by the City, including route modifications required as a result of a declared emergency. The Contractor shall strive to maintain on-time performance.

However, Contractor shall not be held responsible for the failure to provide on-time service due to weather, unavoidable vehicle malfunctions, or naturally occurring disasters, if sufficient documentation is provided to City. 79 Personnel Performance Standards - Regularly assigned drivers must be available at all times of transit operation to ensure consistent and reliable service under the Contract.

All personnel are responsible for knowledge of the service. Project personnel must maintain a courteous attitude, answering to the best of their ability, any questions from the public regarding the provision of service. Customer service training must include a focus on positive customer relations. Personnel must report customer complaints and/or operational problems to the City as specified herein. All customer complaints must be reported to the City within twenty-four (24) hours of being received.

Drivers must accurately and completely submit required operating documentation each day.

2.10 Marketing and Public Relations
The City shall be responsible for all marketing and public relations activities relating to its public transit program.

The City shall furnish all schedules, maps, transfers, passes and other printed materials required for promoting the service. The Contractor shall distribute onboard notices, cooperate and participate in marketing, promotion, advertising, public communications, and public education programs and projects undertaken by the City from time to time. The City shall be the exclusive public contact in connection with the City’s transit program.

Under no circumstances shall the Contractor or its employees be permitted to distribute any unauthorized printed or written materials without prior written permission.

2.10.1 Advertising on Vehicle Exterior and Interior
The City may, during the course of this contract, require the Contractor to allow vendors contracted by the City access to vehicles assigned to this contract to install and remove advertising material.

2.10.2 Signage
Contractor shall display required head signage (route identifier) in plain view, in all transit vehicles, while in revenue service.

2.11 Operating During an Emergency
In the event of an emergency, the Contractor shall deploy vehicles in a manner described by the City. Emergency service does not constitute an expansion or extension of service.

The City shall be obligated to compensate the Contractor for emergency service which significantly exceeds the normal expense of operating the transit service during such period of declared emergency.
80 81

APPENDICES
Appendix 1: Federal Requirements
Appendix 2: Disadvantaged Business Enterprise (DBE) Instructions and Forms Appendix 3: Standard Contract
Appendix 4: Certification of Primary Participant Regarding Debarment, Suspension and Other Responsibility Matters
Appendix 5: Certification of Lower-Tier Participants Regarding Disbarment, Suspension, and Other Ineligibility and Voluntary Exclusion Appendix 6: Certification of Restrictions on Lobbying
Appendix 7: Bid Protest Procedures
Appendix 8: Sample Transit Operations Report
Appendix 9: National Transit Database (NTD) Reporting Requirements Appendix 10: Drug & Alcohol Testing Requirements
Appendix 11: Santa Ynez Valley Transit Fleet Roster
Appendix 12: SYVT Service Brochure
Appendix 13: Cost/Price Proposal Format
82 APPENDIX 1

FEDERAL REQUIREMENTS
The FTA Grant Contract Provisions set forth herein shall be incorporated into and become part of the contemplated contract documents executed in connection with an award of this contract to the Contractor. In case of any conflict or discrepancy, the FTA Grant Contract Provisions set forth herein shall prevail over all other terms and conditions contained in the RFP, the contents of the successful proposal and/or the Professional Services Agreement.

1. FEDERAL GRANT CONDITIONS
The Bidder's attention is called to the fact this contract is subject to a financial assistance contract between the City of Solvang, City of Buellton, and County of Santa Barbara, and the Federal Transit Administration of the United States Department of Transportation ("DOT"). Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives including without limitation those listed directly or by reference in the FTA Master Agreement between the respective entity and FTA, as amended, and are incorporated herein by this reference. The Contractor shall comply with these FTA requirements and as they may be amended or promulgated from time to time during the term of this Contract. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any City directives, which would cause City to be in violation of the FTA requirements. Contractor’s failure to comply with these FTA requirements and City directives shall constitute a material breach of this contract.

The Contractor understands Federal laws, regulations, policies, and related administrative practices applicable to this contract on the date the contract was executed may be modified from time to time. The Contractor agrees the prevailing Federal requirements will govern the administration of this contract at any particular time, except if there is sufficient evidence in the contract of a contrary intent. Such contrary intent might be evidenced by express language of this contract or a letter signed by the Federal Transit Administrator the language of which modifies or otherwise conditions the text of a particular provision of this contract. Likewise, new Federal laws, regulations, policies, and administrative practices may be established after the date the contract has been executed and may apply.

If FTA requires any change to this Contract to comply with its requirements, both parties agree to amend this Contract as required by FTA. If such changes cause an increase or decrease in the work to be performed by the Contractor or the time for such performance, then the compensation to be paid to Contractor and time of performance shall be equitably adjusted.

2. ACCESS TO RECORDS AND REPORTS
Contractor agrees to provide the City, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions.

Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or 83 his authorized representatives including any PMO Contractor access to Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. §5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. §§ 5307, 5309 or 5311.

Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. Contractor agrees to maintain all books, records, accounts and reports required under this Contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case Contractor agrees to maintain same until the City, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. (Reference 49 CFR 18.39(i)(11).)
FTA does not require the inclusion of these requirements in subcontracts.

3. NON-DISCRIMINATION
In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. §2000d, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. §6102, Section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. §12132, and Federal transit law at 49 U.S.C. §5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue.

A. Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract:
1 Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.
84 2 Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

B. The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties.

4. ACCESS REQUIREMENTS FOR PERSONS WITH DISABILITIES
The Contractor agrees to comply with the following requirements if applicable to the provision of services under the Contract:

A. The Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. §12101 et seq.; B. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. §794; C. Section 16 of the Federal Transit Act, as amended, 49 U.S.C. §5301 (d); D. U.S. DOT regulations, "Transportation Services for Individuals with Disabilities," 49 C.F.R. Part 37;
E. U.S. DOT regulations, "Non-discrimination on the Basis of Handicap in Programs and Activities Receiving or Benefiting from Federal Financial Assistance," 49 C.F.R. Parts 27, 37 and 38;
F. U.S. DOT regulations, "Non-discrimination on the Basis of Disability in State and Local Government Services," 28 C.F.R. Part 35;
G. U.S. DOJ Regulations, "Non-discrimination on the Basis of Disability by Public Accommodations and in Commercial Facilities," 28 C.F.R. Part 36; H. U.S. General Services Administration regulations, "Accommodations for the Physically Handicapped," 41 C.F.R. Subpart 101-19;
I. U.S. Equal Employment Opportunity Commission (EEOC), "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 85 C.F.R. Part 1630;
J. FTA Regulations, "Transportation for Elderly and Handicapped Persons," 49 C.F.R. Part 609; and
K. Federal civil rights directives and nondiscrimination directives implementing the foregoing Federal laws and regulations, except to the extent the Federal Government determines otherwise in writing.

5. PROGRAM FRAUD, FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 C.F.R. Part 31, apply to its actions pertaining to this contract.

Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this Contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate.

The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the City of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate.

The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions.

6. SUSPENSION AND DEBARMENT
This Contract is a covered transaction for purposes of 49 CFR Part 29. As such, Contractor is required to verify that none of the Contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945.

Contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into.

Contractor was required to execute and submitted Form APP-B5 "Certification Regarding Debarment, Suspension, Ineligibility & Voluntary Exclusion" included as Appendix 4 to the 86 RFP as part of its proposal. As required therein, this certification must be included in any lower tier covered transaction it enters into (Appendix 5).

7. DISCRIMINATORY SPECIFICATIONS
The Contractor agrees that it will comply with the provisions of 49 U.S.C. §5323(h)(2) by refraining from including any exclusionary or discriminatory specifications in any solicitation or subcontract issued or executed by Contractor for work to be performed under this Contract.

8. COMPLIANCE WITH ENVIRONMENTAL STANDARDS
A. Compliance with Environmental Standards (Clean Air and Clean Water Acts):

Contractor agrees to comply with the provisions of the Clean Air Act, as amended, 42 U.S.C. §7401 et seq.; the Federal Water Pollution Control Act, as amended, 33 U.S.C. §1251 et seq.; the Resource Conservation and Recovery Act, as amended, 42 U.S.C. §6901 et seq.; the Comprehensive Environmental Response, Compensation and Liability Act, as amended, 42 U.S.C. §9601 et seq.; and all applicable regulations, standards, orders or requirements issued pursuant to these Federal statutes.

B. The Contractor shall ensure that the facilities under ownership, lease or supervision, whether directly or under contract, that will be utilized in the accomplishment of the Project are not listed on the Environmental Protection Agency's (EPA) List of Violating Facilities.

C. The Contractor agrees to report each violation to City and understands and agrees that City will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.

D. The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

9. ENERGY CONSERVATION
Contractor shall comply with mandatory standards and policies relating to energy efficiency that are contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. §6321 et seq. and 49 CFR Part

18. 10. CLEAN AIR ACT
Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The Contractor agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.
87 Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

Contractor agrees to comply with the following EPA regulations as applicable: "Control of Air Pollution from Mobile Sources," 40 C.F.R. Part 85; "Control of Air Pollution from New and In-Use Motor Vehicles and New and In-Use Motor Vehicle Engines; Certification and Test Procedures," 40 C.F.R. Part 86; and "Fuel Economy of Motor Vehicles," 40 C.F.R.

Part 600, and any revisions thereto.

11. CLEAN WATER ACT
Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. §1251 et seq.

Contractor agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office.

Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA.

12. RECYCLED PRODUCTS
The Contractor agrees to comply with all of the requirements of Section 6002 of the Resource Conservation and Recovery Act, as amended (42 U.S.C. §6962), including but not limited to the regulatory provisions of 40 CFR Part 247 and Executive Order 12873, as they may apply to the procurement of the items designated in Subpart B of 40 CFR Part 247.

13. FLY AMERICA
Contractor agrees to comply with 49 U.S.C. §40118 (the “Fly America” Act) in accordance with the General Services Administration’s regulations at 41 CFR Part 30110, which provide that recipients and subrecipients of Federal funds and their contractors are required to use U.S. Flag air carriers for U.S Government-financed international air travel and transportation of their personal effects or property, to the extent such service is available, unless travel by foreign air carrier is a matter of necessity, as defined by the Fly America Act. Contractor shall submit, if a foreign air carrier was used, an appropriate certification or memorandum adequately explaining why service by a U.S. flag air carrier was not available or why it was necessary to use a foreign air carrier and shall, in any event, provide a certificate of compliance with the Fly America requirements. Contractor agrees to include the requirements of this section in all subcontracts that may involve international air transportation.

14. LOBBYING RESTRICTIONS (Contracts over $100,000)
Byrd Anti-Lobbying Amendment, 31 U.S.C. §1352, as amended by the Lobbying Disclosure Act of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.] - Contractors who apply or bid for an award of $100,000 or more shall file the certification required by 49 CFR part 20, "New Restrictions on Lobbying." Each tier certifies to the tier 88 above that it will not and has not used Federally appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. §1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that Federal contract, grant or award covered by 31 U.S.C. §1352. Such disclosures are forwarded from tier to tier up to the recipient.

The "Certification of Restrictions on Lobbying" required by 31 U.S.C. §1352(b)(5) and 49 C.F.R. 20.110 is attached to the RFP as Appendix 6. A link to the "Disclosure of Lobbying Activities Standard form LLL" is provided therein.

15. POLICIES FOR ALL TIERS
Contractor agrees to include the following Sections of the FTA Grant Contract Provisions as set out in full in Appendix C of FTA Circular 4220.1F (Third Party Contracting Guidance) in all subcontracts of every tier:

A. Federal Grant Conditions
B. Federal Changes
C. Federal Obligation
D. Access to Records and Reports
E. Non-discrimination
F. Access Requirements for Individuals with Disabilities G. Discriminatory Specifications
H. Energy Conservation
I. Recycled Products
J. Fly America
K. Debarred Bidders (contracts over $25,000)
This summary is provided for convenience only. Some FTA Grant Contract Provisions must be set out specific limited types of subcontracts and are not listed herein. Contractor must determine whether each FTA Grant Contract Provision requires inclusion in a subcontract.
89 16. POLICIES FOR SELECTED CONTRACTS
Contractor agrees to also include the following Sections of the FTA Grant Contract Provisions as set out in full in Appendix C of FTA Circular 4220.1F (Third Party Contracting Guidance) in all subcontracts of every tier exceeding $100,000:

A. Compliance with Environmental Standards
B. Clean Air Act
C. Clean Water Act
D. Lobbying Restrictions
This summary is provided for convenience only. Some FTA Grant Contract Provisions must be set out specific limited types of subcontracts and are not listed herein. Contractor must determine whether each FTA Grant Contract Provision requires inclusion in a subcontract.

17. PRIVACY ACT
The following requirements apply to Contractor and any of its employees that may administer any system of records on behalf of the Federal Government under any contract:

A. The Contractor agrees to comply with, and assures the compliance of its employees with, the information restrictions and other applicable requirements of the Privacy Act of 1974, 5 U.S.C. §552(a). Among other things, the Contractor agrees to obtain the express consent of the Federal Government before the Contractor or its employees operate a system of records on behalf of the Federal Government. The Contractor understands that the requirements of the Privacy Act, including the civil and criminal penalties for violation of that Act, apply to those individuals involved, and that failure to comply with the terms of the Privacy Act may result in termination of the underlying contract.

1. The Contractor also agrees to include these requirements in each subcontract to administer any system of records on behalf of the Federal Government financed in whole or in part with Federal assistance provided by FTA.

18. FEDERAL CHANGES
Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between City and FTA, as they may be amended or promulgated from time to time during the term of its contract with City. Contractor's failure to so comply shall constitute a material breach of its contract with City. 90 19. FEDERAL OBLIGATION
A. The City and the Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to the contract and shall not be subject to any obligations or liabilities to City, the Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract.

B. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified except to identify the subcontractor who will be subject to its provisions.

20. INCORPORATION OF FTA TERMS
The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this contract. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any of City’s requests which would cause City to be in violation of the FTA terms and conditions.

21. TRANSIT EMPLOYEE PROTECTIVE AGREEMENTS
A. General Transit Employee Protective Requirements - To the extent that FTA determines that transit operations are involved, the Contractor agrees to carry out the transit operations work on the underlying contract in compliance with terms and conditions determined by the U.S. Secretary of Labor to be fair and equitable to protect the interests of employees employed under this contract and to meet the employee protective requirements of 49 U.S.C. §5333(b), and U.S. DOL guidelines at 29 C.F.R. Part 215, and any amendments thereto. These terms and conditions are identified in the letter of certification from the U.S. DOL to FTA applicable to the FTA Recipient's project from which Federal assistance is provided to support work on the underlying contract. The Contractor agrees to carry out that work in compliance with the conditions stated in that U.S. DOL letter. The requirements of this subsection (A), however, do not apply to any contract financed with Federal assistance provided by FTA either for projects for elderly individuals and individuals with disabilities authorized by 49 U.S.C. § 5310(a)(2), or for projects for nonurbanized areas authorized by 49 U.S.C. § 5311. Alternate provisions for those projects are set forth in subsections (B) and (C) of this clause.

B. Transit Employee Protective Requirements for Projects Authorized by 49 U.S.C.§ 5310(a)(2) for Elderly Individuals and Individuals with Disabilities - If the contract involves transit operations financed in whole or in part with Federal assistance authorized by 49 U.S.C. § 5310(a)(2), and if the U.S. Secretary of Transportation has determined or determines in the future that the employee protective requirements of 49 U.S.C. § 5333(b) 91 are necessary or appropriate for the state and the public body subrecipient for which work is performed on the underlying contract, the Contractor agrees to carry out the Project in compliance with the terms and conditions determined by the U.S. Secretary of Labor to meet the requirements of 49 U.S.C. § 5333(b), U.S. DOL guidelines at 29 C.F.R. Part 215, and any amendments thereto. These terms and conditions are identified in the U.S. DOL's letter of certification to FTA, the date of which is set forth Grant Agreement or Cooperative Agreement with the state. The Contractor agrees to perform transit operations in connection with the underlying contract in compliance with the conditions stated in that U.S. DOL letter.

C. Transit Employee Protective Requirements for Projects Authorized by 49 U.S.C.§ 5311 in Nonurbanized Areas - If the contract involves transit operations financed in whole or in part with Federal assistance authorized by 49 U.S.C. § 5311, the Contractor agrees to comply with the terms and conditions of the Special Warranty for the Nonurbanized Area Program agreed to by the U.S. Secretaries of Transportation and Labor, dated May 31, 1979, and the procedures implemented by U.S. DOL or any revision thereto.

The Contractor also agrees to include the any applicable requirements in each subcontract involving transit operations financed in whole or in part with Federal assistance provided by FTA.

22. CHARTER BUS REQUIREMENTS
The contractor agrees to comply with 49 U.S.C. §5323 (d) and 49 CFR Part 604, which provides that recipients and sub-recipients of FTA assistance are prohibited from providing charter service using federally funded equipment or facilities if there is at least one private charter operator willing and able to provide the service, except under one of the exceptions at 49 CFR 604.9. Any charter service provided under one of the exceptions must be “incidental,” i.e., it must not interfere with or detract from the provision of mass transportation.

23. SCHOOL BUS REQUIREMENTS
Pursuant to 69 U.S.C. §5323(f) and 49 CFR Part 605, recipients and sub-recipients of FTA assistance may not engage in school bus operations exclusively for the transportation of students and school personnel in competition with private school operators unless qualified under specified exemptions. When operating exclusive school bus service under an allowable exemption, recipients and sub-recipients may not use federally funded equipment, vehicles, or facilities.

24. DISADVANTAGED BUSINESS ENTERPRISE (DBE)
A. It is the policy of the US Department of Transportation that Disadvantaged Business Enterprises (DBEs) as defined in 49 CFR Part 26 shall be encouraged to participate in the performance of contracts financed whole or in part with federal funds. As a condition of federal grant assistance, City has adopted a DBE program for City’s federally funded contracts. A DBE goal of 0.0% has been established for this project. However, bidders shall ensure that DBEs have the opportunity to participate in the performance of this contract and shall take all necessary and reasonable steps to obtain DBE participation. 92 The contractor shall not discriminate on the basis of race, color, national origin, sex, disability, or age in the award and performance of subcontracts.

B. Contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT-assisted contract. Failure by Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this Contract or such other remedy as the City deems appropriate. Each subcontract the Contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)).

C. Contractor will be required to report its DBE participation obtained through race-neutral means throughout the period of performance using the Schedule of DBE as found in Attachment 3.

D. The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor’s receipt of payment for that work from the City. In addition, Contractor is required to return any retainage payments to those subcontractors within 30 days after the subcontractor's work related to this contract is satisfactorily completed.

E. Contractor must promptly notify the City, whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. Contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of the City.

25. DRUG AND ALCOHOL TESTING
Contractor agrees to establish and implement a drug and alcohol testing program that complies with 49 CFR Parts 653 and 654, produce any documentation necessary to establish its compliance with Parts 653 and 654, and permit any authorized representative of the United States Department of Transportation or its operating administrations, or the City, to inspect the facilities and records associated with the implementation of the drug and alcohol testing program as required under 49 CFR Parts 653 and 654 and review the testing process. Contractor agrees to comply with the "Implementation Guidelines for Drug and Alcohol Regulations in Mass Transit.” Further, to certify compliance, Contractor shall use the "Substance Abuse Certifications" in the "Annual List of Certifications and Assurances for Federal Transit Administration Grants and Cooperative Agreements," which is published annually in the Federal Register.

26. TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order No. 13513, Federal Leadership on Reducing Text Messaging While Driving, October 1, 2009, 23 U.S.C. §402 note, and DOT Order 3902.10, Text Messaging While Driving, December 30, 2009, the Contractor is encouraged to comply with the terms of the following Special Provision.

A. Definitions. As used in this Special Provision:
93 1. “Driving” means operating a motor vehicle on a roadway, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise. “Driving” does not include being in your vehicle (with or without the motor running) in a location off the roadway where it is safe and legal to remain stationary.

2. “Text Messaging” means reading from or entering data into any handheld or other electronic device, including for the purpose of short message service testing, emailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication. The term does not include the use of a cell phone or other electronic device for the limited purpose of entering a telephone number to make an outgoing call or answer an incoming call, unless the practice is prohibited by State or local law.

B. Safety. The Contractor is encouraged to:

1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving:
a. Contractor-owned or Contractor-provided vehicles or City-owned, leased, or rented vehicles;
b. Privately owned vehicles when on official City-related business or when performing any work for or on behalf of the City; or
c. Any vehicle, on- or off -duty, and using an employer-supplied electronic device.

2. Conduct workplace safety initiatives in a manner commensurate with the Contractor’s size, such as:
a. Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and
b. Education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

27. TERMINATION CLAUSES
A. Termination for Convenience. When it is in the City’s best interest, the City reserves the right to terminate this contract, in whole or in part, at any time by providing a sixty (60) day written notice to the Contractor. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the City. If the Contractor has any property in its possession belonging to the City, the Contractor will account for the same, and transfer of it in the manner the City directs.

B. Lack of Beneficial Results. This contract may also be terminated if the City and the 94 Contractor agree that its continuation would not produce beneficial results commensurate with the further expenditure of funds or if there are inadequate funds to operate the project equipment or otherwise complete the project.

C. Termination for Default. The City may terminate this contract upon a finding that the Contractor has not made satisfactory progress toward procuring the project equipment, services, salary and wages, as appropriate, within twelve (12) months of execution of this contract, has not billed for operating assistance funds within twelve (12) months of execution of this contract, or that the Contractor is otherwise not complying with the terms of this contract. Termination shall be by written notice specifying the reason for termination and giving the Contractor thirty (30) days to correct the default. The City shall be the sole judge as to whether the Contractor’s corrective measures are adequate. If the Contractor fails to remedy the City’s satisfaction the breach or default or nay of the terms, covenants, or conditions of this contract the City shall have the right to terminate the contract without any further obligation to the Contractor. Any such termination for default shall not in any way operate to preclude the City from also pursuing all available remedies against the Contractor.

D. Period of Performance Extension. If it is later determined by the City that the contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the City, after setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the termination as a termination for convenience.

E. Mutual Termination. The project may also be terminated if the City and the Contractor agree that its continuation would not produce beneficial results commensurate with the further expenditure of funds or if there are inadequate funds to operate the project equipment or otherwise complete the project.

28. DISPUTES
The City and the Contractor shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Contractor shall submit to the authorized City Representative for this contract or designee a written demand for a decision regarding the disposition of any dispute arising under this contract. The City Representative shall make a written decision regarding the dispute and will provide it to the contractor. The Contractor shall have an opportunity to challenge the City Representative’s determination but must make that challenge in writing within ten (10) working days to the City’s Chief, Office of Federal Transit Grants or his/her designee. {If the Contractor challenge is not made within the ten (10) day period, the City Representative shall become the final decision of the City.} The City and the Contractor shall submit written, factual information and supporting data in support of their respective positions. The decision of the City’s Chief, Office of Federal Transit Grants or his/her designee shall be final, conclusive and binding regarding the dispute, unless the Contractor commences an action in court of competent jurisdiction to contest the decision in accordance with Division 3.6 of the California Government Code.
95 29. INTELLIGENT TRANSPORTATION SYSTEMS – NATIONAL ARCHITECTURE For all ITS property and services the Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the National ITS Architecture and Standards to the extent required by 23 U.S.C. §517(d) and 23 CFR Parts 655 and 940. 96 APPENDIX 2

DISADVANTAGED BUSINESS ENTERPRISE (DBE) INSTRUCTIONS AND FORMS The following Special Program is applicable to this RFP.

Disadvantaged Business Enterprise (DBE) Program

1. This solicitation and resultant contract is financed in whole or in part with federal funds and therefore subject to Title 49, Code of Federal Regulations, Part 26 (49 CFR 26) entitled “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs.” In compliance with 49 CFR 26, the City set an overall annual DBE goal comprising both race neutral and race conscious elements.

To ensure equal participation for DBE groups specified in 49 CFR 26.5, the City specifies a contract goal for DBE participation. The required goal for DBE participation in this solicitation is 0.0 percent (0.0%).

2. To ensure applicable participation of the specified DBEs as defined in 49 CFR 26.5, this solicitation’s goal applies to all certified DBEs. Only certified DBE participation will count toward the contract goal for this solicitation. DBE participation will count towards the City’s federally mandated overall annual DBE goal. In order to ascertain whether its overall annual DBE goal is being achieved, the City tracks DBE participation on all federal-aid contracts.

3. It is the Bidder’s/Proposer’s responsibility to verify that the DBE firm is certified as a DBE by the specified bid submittal due date and time. For a list of DBEs certified by the California United Certification Program (CUCP), go to:
http://www.dot.ca.gov/hq/bep/find_certified.htm.

4. Proposer shall complete and submit Attachment B, Bidder/Proposer Disadvantaged Business Enterprise DBE Information ADM-0227F and/or Bidder/Proposer Disadvantaged Business Enterprise DBE Good Faith Efforts Documentation ADM-0312 for detailed information and the required forms. Required forms will be made a part of the contract.

Failure to meet the DBE goal or Good Faith Effort requirements and provide required DBE participation may result a bid/proposal being rejected as non-responsive.

5. The requirement to advertise for the purpose of identifying potential DBEs is waived.

DBE Participation Goal
This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The contract goal for participation of Disadvantaged Business Enterprises (DBE) for this contract is 0.0%.

Offerors are required to document sufficient DBE participation to meet the contract goals or, alternatively, document adequate good faith efforts to do so, as provided for in 49 CFR 26.53 (3)(i)(A). Award of this contract is conditioned on submission of the following:
97 1. If the offer meets the DBE contract goal the offeror must include with the offer a completed ADM-0227F form.

2. If the offer cannot meet the DBE contract goal the offeror must include with the offer a completed ADM-0312F form that documents the offeror’s good faith efforts (GFE) and ADM-0227F form.

Note: Form-fillable .pdfs of ADM0227f and ADM0312f are available upon request.

The Contractor shall not terminate the DBE subcontractors listed on ADM-0227F without the City’s prior written consent and concurrence from the Disadvantaged Business Enterprise Liaison Officer. The City may provide such written consent only if the Contractor has good cause to terminate the DBE firm. Before transmitting a request to terminate, the Contractor shall give notice in writing to the DBE subcontractor of its intent to terminate and the reason for the request. The Contractor shall give the DBE five (5) days to respond to the notice and advise of the reasons why it objects to the proposed termination. When a DBE subcontractor is terminated or fails to complete its work on the contract for any reason, the Contractor shall make good faith efforts (GFE) to find another DBE subcontractor to substitute for the original DBE and immediately notify the City in writing of its efforts to replace the original DBE. These good faith efforts shall be directed at finding another DBE to perform at least the same amount of work under the contract as the DBE that was terminated, to the extent needed to meet the contract goal established for this procurement.
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APPENDIX 3

STANDARD CONTRACT
This item will be made available electronically upon written request. Written request must be received no later than 4:00 p.m., October 20, 2021.
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APPENDIX 4

CERTIFICATION OF PRIMARY PARTICIPANT REGARDING DEBARMENT, SUSPENSION,

AND OTHER RESPONSIBILITY MATTERS
The Primary Participant (primary bidder), certifies to the best of its knowledge and belief, that it and its principals:
1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; 2) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or Local) transaction or contract under a public transaction; violation of Federal or State antitrust or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or Local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and
4) Have not within a three-year period preceding the application/proposal had one or more public transaction (Federal, State, or Local) terminated for cause or default.

If the Primary Participant is unable to certify to any of the statements in this certification, the participant shall attach an explanation to this certification.

THE PRIMARY PARTICIPANT CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND

ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 U.S.C. §§ 3801 et seq.

ARE APPLICABLE THERETO.
______________________________ _________________________ Name of Company Date
______________________________ ______________________________________ Signature of Authorized Official Printed Name and Title of Authorized Official The undersigned chief legal counsel for ____________________________________ (name of company) hereby certifies that the ______________________________________ (title of authorized official) has authority under State and local law to comply with the subject assurances and that the certification above has been legally made. ____________________________
Signature of Applicant’s Attorney
_____________________________
Date
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APPENDIX 5

CERTIFICATION OF LOWER-TIER PARTICIPANTS REGARDING DEBARMENT,

SUSPENSION, AND OTHER INELIGIBILITY AND VOLUNTARY EXCLUSION The Lower-Tier Participant (sub-contractor) certifies by submission of this proposal that neither it is nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency.

If the Lower Tier Participant is unable to certify to any of the statements in this certification, such participant shall attach an explanation to this proposal.

THE LOWER TIER PARTICIPANT CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND

ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 U.S.C. §§ 3801 et seq.

ARE APPLICABLE THERETO.
______________________________ _________________________ Name of Company Date
______________________________ ______________________________________ Signature of Authorized Official Printed Name and Title of Authorized Official The undersigned chief legal counsel for ____________________________________ (name of company) hereby certifies that the ______________________________________ (title of authorized official) has authority under State and local law to comply with the subject assurances and that the certification above has been legally made. ____________________________
Signature of Applicant’s Attorney
_____________________________
Date
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APPENDIX 6

CERTIFICATION OF RESTRICTION ON LOBBYING
The undersigned certifies, to the best of his/her knowledge and belief, that,

1. No federally appropriated funds have been or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into the cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement.

2. If any funds other than the federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (Standard Form LLL can be downloaded from
https://www.gsa.gov/forms-library/disclosure-lobbying-activities

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loan, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of the fact upon which reliance is placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Title 31, U.S.C. §1352. Any person who fails to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Executed this ____________ day of _____________________, 2021 Company Name: ___________________________________________________ By (signature of company official here)
___________________________________________________
Name and title of company official
___________________________________________________
___________________________________________________
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APPENDIX 7

BID PROTEST PROCEDURES
Under certain circumstances, an interested party to a procurement may protest to the City the award of a contract that may or may not involve the direct application of funds from the Federal Transportation Administration (FTA). The mere fact that the City is a recipient of FTA funds should not be construed as evidence of FTA's involvement in a particular procurement.

These procedures are intended to ensure that valid complaints are properly handled and responded to. Spurious proposal protests may be subject to civil proceedings for the recovery of compensatory and/or punitive damages.

All protests must be in writing, stating the name and address of protestor, a contact person, and RFP number and title. Protests shall specify in detail the grounds of the protest and the facts supporting the protest.

Address
All protests must be addressed as follows:

For U.S. Mail, special delivery, or hand-delivery:

Matt van der Linden
Public Works Director
City of Solvang
1644 Oak Street
Solvang, CA 93463
Protests not properly addressed to the address shown above may not be considered by the City.

Copies of the City’s protest procedures may be requested from the contact person identified above. The protest provisions of FTA Circular 4220.1F or its successor may be downloaded at http://www.fta.dot.gov/legislation_law/12349_8641.html. Proposals shall be opened and a Notice of Award shall be issued by the Agency in accordance with the City’s protest procedures and the protest provisions of FTA Circular 4220.1F or its successor.

Pre-Award Protests. Pre-proposal protests are protests based upon the content of the solicitation documents. Five (5) copies of pre-proposal protests must be received by the City no later than ten (10) calendar days after the RFP is first advertised. Protests shall be considered and either denied or sustained in part or in whole, in writing, in a manner that provides verification of receipt, prior to the due date for proposals. A written decision specifying the grounds for sustaining all or part of or denying the protest shall be transmitted to the protestor prior to the due date for proposals in a manner that provides verification of receipt prior to the due date for proposals.

Direct protests concerning the City of Solvang’s pre-award process specific to SYVT-RFP-2021 shall be in writing (via mail or email only) to Matt Van der Linden, 1644 Oak Street, Solvang, CA 93463, email: [email protected] by 11:59 pm Pacific on October 7, 2021. The City will respond to these protests no later than the proposal deadline (November 19, 2021), by express mail and/or email. This action completes the proposal opening/award announcement administrative protest remedy at the City level.
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If the protest is sustained, the proposal due date may be postponed and an addendum issued to the solicitation documents or, at the sole discretion of the City, the solicitation may be canceled.

If the protest is denied, Proposals shall be received and opened on the scheduled date unless a protest is filed with FTA. See “FTA Review” below.

Post-Award Protests. All proposers shall be notified of the recommended award(s) (Notice of Intent to Award). This notice shall be transmitted to each proposer at the address contained in its proposal in a manner that provides verification of receipt. Any proposer whose proposal has not lapsed may protest the recommended award on any ground not specified in “Pre-Award Protests” above. Five (5) copies of a full and complete written statement specifying in detail the grounds of the protest and the facts supporting the protest must be received by the City no later than ten (10) calendar days after the date such notification is received.

Direct protests concerning the City of Solvang’s post-award process specific to SYVT-RFP-2021 shall be sent in writing (via mail or email only) to Matt Van der Linden, 1644 Oak Street, Solvang, CA 93463, email: [email protected], by 11:59 p.m. Pacific on the 10th calendar day following receipt of the Notice of Award. The City will respond to these protests within 15 calendar days of the close of the protest date, by express mail and/or email. This action completes the proposal opening/award announcement administrative protest remedy at the City level.

Prior to the issuing of a Notice of Award following the protest, a written decision from the City stating the grounds for allowing or denying the protest shall be transmitted to the protestor and the proposer recommended for award in a manner that provides verification of receipt.

Appeal of City of Solvang’s decision to Caltrans. Under limited circumstances, after an interested party has exhausted its administrative remedies at the City of Solvang’s level, the interested party may appeal the City of Solvang’s decision to the California Department of Transportation (Caltrans). The deadline for pre-award protest appeals to Caltrans is 11:59 p.m.

Pacific on the 10th calendar day following receipt of a response from the City. The deadline for post-award protest appeals to Caltrans is 11:59 p.m. Pacific on the 10th calendar day following receipt of a response from the City.

Caltrans limits review of appeals to:
(1) City of Solvang’s procedural failures (Subrecipient does not have protest procedures, or has not complied with its protest procedures, or has not reviewed the protest when presented an opportunity to do so.)
(2) Violations of Federal law or regulations
(3) Violations of State or local law or regulations
Appeals to Caltrans must:
(1) State the name and address of the interested party. (2) Identify the City of Solvang as responsible for the RFP process. (3) State the grounds for appeal, with supporting documentation. (4) Include a copy of the protest filed with the City of Solvang and a copy of the City of Solvang’s decision.
(5) State the relief sought from Caltrans.
115
Direct appeals (via mail or fax only) to:

California Department of Transportation
Division of Rail & Mass Transportation, MS 39
PO Box 942874
Sacramento, CA 94274-0001
Send a copy (via mail or email only) of the appeal to:

Matt van der Linden
Public Works Director
City of Solvang
1644 Oak Street
Solvang, CA 93463
[email protected]
.

FTA Review
After such administrative remedies have been exhausted, an interested party may file a protest with the Federal Transit Administration of the U.S. Department of Transportation or its designee pursuant to the procedures provided in FTA Circular 4220.1F or its successor. FTA review is limited to the alleged failure of the City to have written protest procedures, the alleged failure of the City to follow those procedures, or the alleged failure of the City to review a protest. 116
APPENDIX 8

SAMPLE TRANSIT OPERATIONS REPORT
Week 1 Week 2 Week 3 Week 4 Week 5 Month TOTAL
Cash -$ $ - -$ -$ $ -
Punch Cards -$ $ - -$ -$ $ -
Revenue Hours- Fixed Route 0
Revenue Hours- DAR 0
Total Revenue Hours 0 0 0 0 0 0
Revenue Hours- Fixed Route 0
Revenue Hours- DAR 0
Total Deadhead Hours 0 0 0 0 0 0
System Total Hours 0 0 0 0 0 0
Revenue Miles- Fixed Route 0
Revenue Miles- DAR 0
Total Revenue Miles 0 0 0 0 0 0
Non-revenue (Deadhead) Miles - Fixed 0
Non-revenue (Deadhead) Miles - DAR 0
Total Deadhead Miles 0 0 0 0 0 0
Total Combined Miles 0 0 0 0 0 0
Adult 0
Senior/Disabled 0
Child 0
Free 0
Total Passengers 0 0 0 0 0 0
Adult 0
Senior/Disabled 0
Child 0
Free 0
Total Passengers 0 0 0 0 0 0
Late Trips (+5 Minutes) 0 0 0 0 0 0
Wheelchair Boardings 0 0 0 0 0 0
Missed Trips 0 0 0 0 0 0
Complaints 0 0 0 0 0 0
Road Calls 0 0 0 0 0 0
Incidents/Accidents 0 0 0 0 0 0
Ridership % Adult - Fixed #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Ridership % Senior/Disabled - Fixed #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Ridership % Child - Fixed #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Ridership % Free - Fixed #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Ridership % Adult - DAR #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Ridership % Senior/Disabled - DAR #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Ridership % Child - DAR #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Ridership % Free - DAR #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Ridership % Adult - System #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Ridership % Senior/Disabled - System #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Ridership % Child - System #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! Ridership % Free - System #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

EMPLOYEE HOURS
Operators- Fixed Route 0
Operators- Dial-A-Ride 0
Dispatch 0
Management 0
Administration & Training 0
Safety Meetings 0

STATISTICS

FARE REVENUE
HOURS
MILES

RIDERSHIP FIXED ROUTE

RIDERSHIP DAR

PERFORMANCE
117
APPENDIX 9

NATIONAL TRANSIT DATABASE REPORTING REQUIREMENTS
For detailed National Transit Database reporting requirements, refer to the Federal Transit Administration’s National Transit Database homepage at https://www.transit.dot.gov/ntd. 118
APPENDIX 10

FEDERAL DRUG AND ALCOHOL TESTING REGULATIONS

CONTRACTOR COMPLIANCE GUIDELINES
Contractor shall conduct an ongoing drug and alcohol testing program which shall meet the requirements of all applicable state and federal statutes.

Federal Transit Administration standards are referenced below and can be found at:
https://transit-safety.fta.dot.gov/DrugAndAlcohol/Regulations/Regulations 49 CFR Part 655, Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations
August 9, 2001
Federal Register Vol. 66
Pages 41996-42036
Amended:

December 31, 2003
Federal Register Vol. 68
Pages 75455-75466
Primary Topic: One Page MIS Form
November 30, 2006
Federal Register Vol. 71
Pages 69195-69198
Primary Topic: Applicability of FTA and USCG Regulations to Ferryboats January 9, 2007
Federal Register Vol. 72
Pages 1057-1058
Primary Topic: Revised Testing Rates
June 25, 2013
Federal Register Vol. 78
Pages 37991-37994
Primary Topic: Final Rule
December 12, 2018
Federal Register Vol. 83
Pages 63812-63813
Primary Topic: Notice of Calendar Year 2019 Random Drug and Alcohol Testing Rates November 24, 2020
Federal Register Vol. 85
Pages 75109-75110
Primary Topic: Notice of Calendar Year 2021 Random Drug and Alcohol Testing Rates 119
APPENDIX 11

SYVT FLEET ROSTER
Vehicle
#
Year Vehicle
Make
Vehicle
Model
Mileage
(6/7/21) Seating ADA Fuel Type
976 2016 Starcraft Allstar 173,541 16 + 2 Yes Gas
977 2016 Starcraft Allstar 185,102 16 + 2 Yes Gas
978 2018 Starcraft Allstar 94,534 16 + 2 Yes Gas
979 2018 Starcraft Allstar 100,356 16 + 2 Yes Gas
980 2019 Starcraft Allstar 47,348 16 + 2 Yes Gas
981 2019 Starcraft Allstar 42,459 16 + 2 Yes Gas
120
APPENDIX 12

SYVT SERVICE BROCHURES
These items will be made available electronically upon written request. Written request must be received no later than 4:00 p.m., October 20, 2021. 121
APPENDIX 13

COST/PRICE PROPOSAL FORMAT (REQUIRED)
Year 1 Year 2 Year 3 Year 4 Year 5 Option
Year 1
Option
Year 2
Option
Year 3
Option
Year 4
Option
Year 5
FY
2022/23
FY
2023/24
FY
2024/25
FY
2025/26
FY
2026/27
FY
2027/28
FY
2028/29
FY
2029/30
FY
2030/31
FY
2031/32
SYVT Unit Cost per Revenue Hour CPI CPI CPI CPI CPI
SYVT Estimated Annual Revenue
Hours 11,775 11,775 11,775 11,775 11,775 11,775 11,775 11,775 11,775 11,775 SYVT Total Cost
(Unit Cost * Annual Revenue Hours) CPI CPI CPI CPI CPI
122
M a r c h 2 0 2 2
D e p u t y S h e r i f f S e r v i c e U n i t C o m p l i a n c e T i m e

Page 1 ends

NOTE: There is no correlation between graph color and data listed above Number of hours in the month 744.00
Number of posts covered 1
Hours Logged in CAD 836.50
Total Contract Hours 744.00
Total Billable Hours 762.00

MONTHLY
102.42%

ANNUALLY

99.18%
Time spent on calls for Service 68.40
Time spent on Reports/Admin. 80.90
Shift Change 61.00
Proactive Patrol Time 483.40
Time City Car Spent Out of City 74.50
Time Out of Area Car Spent In the City 68.30
T i m e S u m m a r i z a t i o n
Compliance Totals
M o n t h l y R e p o r t
C i t y o f S o l v a n g
Santa Barbara County Sheriff’s Office
Contract Services Unit
Agenda Item 4.d
123
A c t i v i t y S t a t i s t i c s
S o l v a n g M a r c h 2 0 2 2 D S S U R e p o r t

MARCH CRIME AND ACTIVITY STATISTICS
CRIMINAL HOMICIDE 0
FORCIBLE RAPE 0
ROBBERY 0
ALL ASSAULTS 4
BURGLARY TOTAL 1
RESIDENTIAL 1
COMMERCIAL 0
INSTITUTIONAL 0
ALL OTHERS 0
THEFTS 20
STOLEN PROPERTY VALUE $8,685
RECOVERED PROPERTY VALUE $0
VEHICLE THEFT 0
VEHICLES RECOVERED 1
ACCIDENTS 3
INJURY COLLISIONS 0
PERSONS INJURED 0
FATAL COLLISIONS 0
TRAFFIC DEATHS 0
CITATIONS 2
PARKING CITATIONS 0
DUI ARRESTS 1
TOWED VEHICLES 0
FELONY ARRESTS 4
MISDEMEANOR ARRESTS 6
CALLS FOR SERVICE 353
REPORTS TAKEN 43
CASES FORWARDED TO DETECTIVES 14
CASES SUSPENDED 0
CASES ASSIGNED 0
CASES CLOSED BY ARREST 0
CASES CLOSED BY OTHER 15
CURRENT ACTIVE CASES 6
HOMELESS– (Arrest/cite—Reports with no arrest/cite—Calls for service w/ no report number) 0-0-0 CITY CAR OUT OF THE CITY– INCIDENTS 118
OUT OF AREA CAR IN CITY– INCIDENTS 107

Page 2 ends

124
Agenda Item: 4.e
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager

MEETING DATE: May 23, 2022
SUBJECT: Approve Revised Regional Broadband Strategic Plan for the Santa Barbara County Region MOU
RECOMMENDATION:

Approve the Revised Regional Broadband Strategic Plan for the Santa Barbara County Region Memorandum of Understanding (MOU) with Santa Barbara County Association of Governments (SBCAG), County of Santa Barbara, and the Cities of Buellton, Carpinteria, Goleta, Guadalupe, Lompoc, Santa Barbara, Santa Maria and Solvang, for preparation of a regional broadband strategic plan "BROADBAND ALLIANCE OF SANTA BARBARA COUNTY (ALLIANCE) DISCUSSION:

At the November 8, 2021 Regular Meeting of the City Council, Council approved the MOU as referenced above, and the City of Solvang executed the MOU on November 9, 2021. Recently, the City Attorney received a request from the Alliance to re-execute the MOU for a more seamless signature, however the City Attorney thought the document contained enough alterations, that it should go before Council once again.

ALTERNATIVES:

Council could decide not to re-execute the current MOU.

FISCAL IMPACT:

N/A.

ATTACHMENTS:

A – Revised MOU
125

MEMORANDUM OF UNDERSTANDING
BETWEEN THE:

SANTA BARBARA COUNTY ASSOCIATION OF GOVERNMENTS, COUNTY OF SANTA

BARBARA, AND THE CITIES OF BUELLTON, CARPINTERIA, GOLETA, GUADALUPE,

LOMPOC, SANTA BARBARA, SANTA MARIA AND SOLVANG
for

PREPARING A REGIONAL BROADBAND STRATEGIC PLAN FOR THE SANTA BARBARA

COUNTY REGION
This Memorandum of Understanding (MOU) is hereby entered into by and between the Santa Barbara County Association of Governments referred to herein as “SBCAG”, and the County of Santa Barbara as well as Cities of Buellton, Carpinteria, Goleta, Guadalupe, Lompoc, Santa Barbara, Santa Maria, and Solvang individually referred to herein as “AGENCY”, or, collectively, including SBCAG, as the “AGENCIES.”
R E C I T A L S:

WHEREAS, SBCAG is a Joint Powers Authority, which serves as the Metropolitan Planning Organization for the region;
WHEREAS, the AGENCIES agree to work together on the development of the Regional Broadband Strategic Plan;
WHEREAS, the AGENCIES agree to financially participate to cover the expenses of the Regional Broadband Strategic Planning effort;
WHEREAS, SBCAG shall be the administrative entity for the Regional Broadband Strategic Planning effort during the term of this MOU;
WHEREAS, SBCAG, as the administrative agency, will work with the Broadband Consortium of the Pacific Coast (BCPC) to assist the region with the development of the Regional Broadband Strategic Plan.

NOW, THEREFORE, the AGENCIES agree to the following:

1. ROLES AND RESPONSIBILITIES. Under this MOU, the AGENCIES agree to work together to:

A. Cooperate in developing a Regional Broadband Strategic Plan, including but not limited to, identifying improvement needs, funding options and strategies, economic impacts, and benefits;
B. Designate a technical contact person(s) to assist in planning for Broadband infrastructure and support the invoicing process;
C. Actively participate in the planning process by attending meetings and providing comments and input where appropriate;
D. Pay the invoice for the Broadband Strategic Plan;
E. The name for the working body under this mutual understanding will be known as the “BROADBAND ALLIANCE OF SANTA BARBARA COUNTY (ALLIANCE)”; and F. SBCAG to serve as the administrative agent and secretary for the ALLIANCE.

Agenda Item 4.e
126

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Page 2 of 10 ends

2. ADMINISTRATIVE ENTITY. SBCAG shall serve as the administrative entity of the ALLIANCE, SBCAG shall:

A. Upon approval by the SBCAG Board, enter into an agreement with BCPC, in compliance with SBCAG’s purchasing policy to develop a Broadband Strategic Plan for the Santa Barbara County region and to provide oversight of the agreement with BCPC; B. Upon approval by the SBCAG Board, enter into Federal Subrecipient agreements to receive federal funds in support of this MOU;
C. Act as the fiscal agent, and serveas the custodian of the financial contributions by the AGENCIES and deposit contributions in a separate fund;
D. Pay all invoices from the BCPC from the separate fund consisting of the single payments made by the AGENCIES;
E. Liaison with the AGENCIES governing bodies on topics and issues related to the Broadband Strategic Plan;
F. Conduct meetings with the AGENCIES’ designee to solicit input and formulate Broadband Strategic Plan recommendations for the SBCAG Board; G. Provide opportunities to solicit stakeholder and public input in the development of the Broadband Strategic Plan;
H. Conduct consultation and coordination with the Santa Ynez Band of Chumash Indians Tribal Government;
I. In coordination with the BCPC, participate in federal and statewide meetings, and consortiums to inform the Broadband Strategic Plan development, engage in broader broadband discussions, and advocate for Santa Barbara County needs and priorities; J. Submit required reporting for America Rescue Plan Act funding; and K. Conduct required audits.

3. TERM & TERMINATION. This MOU is effective as of January 1, 2022, and shall expire on December 31, 2022, unless the AGENCIES agree otherwise. Any AGENCY may terminate its participation from this MOU upon 30-days written notification to the other AGENCIES.

4. FINANCIAL RESPONSIBILITIES.

A. Each AGENCY shall pay the following contribution based on a population formula:

Jurisdiction
2021 DOF
Population
Estimate % Contribution
Buellton 5,435 1.77% $3,531.27
Carpinteria 13,196 4.29% $8,573.81
127

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MOU for the term of January 1, 2022, to December 30, 2022

Page 3 of 10 ends

Goleta 32,339 10.51% $21,011.56
Guadalupe 8,346 2.71% $5,422.63
Lompoc 42,493 13.80% $27,608.90
Santa Barbara 93,055 30.23% $60,460.46
Santa Maria 107,445 34.91% $69,810.05
Solvang 5,512 1.79% $3,581.30
County of Santa
Barbara n/a n/a $200,000.00
Total 307,821 $400,000.00
B. Contributions shall be used to develop a Regional Broadband Strategic Plan for the Santa Barbara County region.

C. Financial contributions are payable by February 1, 2022.

5. MUTUAL INDEMNIFICATION. In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the AGENCIES pursuant to California Government Code Section 895.6, the AGENCIES agree that all losses or liabilities incurred by a Party shall not be shared pro rata but instead all AGENCIES agree that pursuant to California Government Code Section 895.4, each of the AGENCIES hereto shall fully indemnify and hold each of the other AGENCIES, their officers, board members, employees and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined by California Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying Party, its officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such Party under this MOU. No AGENCY or SBCAG, nor any officer, board member, employee or agent of any AGENCY or SBCAG shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of other AGENCIES hereto, their officers, board members, employees, or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such other AGENCIES under this MOU.

6. GENERAL TERMS & CONDITIONS.

A. Entire MOU and Agreement. In conjunction with the matters considered herein, this MOU contains the entire understanding and agreement of the AGENCIES and there have been no promises, representations, agreements, warranties, or undertakings by any of the AGENCIES, either oral or written, of any character or nature hereafter binding except as set forth herein. This MOU may be altered, amended, or modified only by an instrument in writing, executed by the AGENCIES to this MOU and by no other means. Each AGENCY and SBCAG waives its future right to claim, contest or assert that this MOU was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver or estoppel.

B. Nondiscrimination.
i. Each AGENCY and SBCAG shall comply with Title VI of the Civil Rights Act of 1964, as amended, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a 128

BROADBAND
MOU for the term of January 1, 2022, to December 30, 2022

Page 4 of 10 ends

person on the basis of race, color, national origin (42 U.S.C. Section 2000d et seq.), as implemented by the Department of the Treasury’s Title VI regulations, Title 31 Code of Federal Regulations (CFR) Part 22, which are herein incorporated by reference and made a part of this MOU. Title VI also includes protection to persons with “Limited English Proficiency” in any program or activity receiving federal financial assistance, 42 U.S.C. Section 2000d et seq., as implemented by the Department of the Treasury’s Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this MOU. Each AGENCY and SBCAG also shall not discriminate on the basis of sex in the performance of this MOU. ii. In addition, the County of Santa Barbara’s Unlawful Discrimination Ordinance (Article XIII of Chapter 2 of the Santa Barbara County Code) applies to this MOU and is incorporated by reference herein. In addition, the Assurance of Compliance with Civil Rights Requirements attachment applies to this MOU and is incorporated by reference herein.

C. Non-assignment. AGENCIES shall not assign, transfer or subcontract this MOU or any of its rights or obligations without the prior written consent of each AGENCY and any attempt to so assign, transfer, or subcontract without such consent shall be void and without legal effect.

D. Headings. The headings of the several sections shall be solely for convenience of reference and shall not affect the meaning, construction or effect hereof.

E. Severability. If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this MOU shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein.

F. Compliance with Law. Each AGENCY and SBCAG shall, at its sole cost and expense, comply with all State and federal ordinances and statutes, including regulations now in force or which may hereafter be in force with regard to this MOU. The judgment of any court of competent jurisdiction, or the admission of any AGENCY or SBCAG in any action or proceeding against an AGENCY or SBCAG, whether any other AGENCY or SBCAG is a party thereto or not, that an AGENCY or SBCAG has violated any such ordinance statute, or regulation, shall be conclusive of that fact.

G. Jurisdiction & Venue. This MOU shall be governed by the laws of the State of California.

Any litigation regarding this MOU or its contents shall be filed in the County of Santa Barbara, if in State court, or in the federal district court nearest to San Luis Obispo County, if in federal court.

H. Authority. All signatories and AGENCIES to this MOU warrant and represent that they have the power and authority to enter into this MOU in the names, titles and capacities herein stated and on behalf of any entities, persons, or firms represented or purported to be represented by such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by any State and/or federal law in order to enter into this MOU have been fully complied with.
129

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I. Execution of Counterparts. This MOU may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as the AGENCIES shall preserve undestroyed, shall together constitute one and the same instrument.

J. Survival. All provisions of this MOU which by their nature are intended to survive the termination or expiration of this MOU shall survive such termination or expiration.

K. No Separate Legal Entity. AGENCIES agree ALLIANCE is a multi-jurisdictional recommending agency that is not a separate legal entity and does not have powers of a decision-making body. The ALLIANCE cannot enter contracts, employ staff, apply for grants or other funding, incur debts, sue or be sued.

L. Conflict of Interest. Each AGENCY and SBCAG covenants that it presently has no employment or interest and shall not acquire any employment or interest, direct or indirect, including any interest in any business, property, or source of income, which would conflict in any manner or degree with the performance of services required to be performed under this MOU. Each AGENCY and SBCAG further covenants that in the performance of this MOU, no person having any such interest shall be employed by any AGENCY or SBCAG.

Each AGENCY must promptly disclose to SBCAG, in writing, any potential conflict of interest. SBCAG shall then promptly notify the County of Santa Barbara and the City of Santa Maria. Conflicts determined to be immaterial may be waived through written notice.

M. Mandatory Disclosure. Each AGENCY must disclose, in a timely manner, in writing to SBCAG all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the award. SBCAG shall promptly report any such violations to the County of Santa Barbara and the City of Santa Maria. Each AGENCY and SBCAG is required to report certain civil, criminal, or administrative proceedings to the System for Award Management (SAM) located at www.sam.gov. Failure to make required disclosures can result in any of the remedies described in 2 CFR §200.338 Remedies for noncompliance, including suspension or debarment. (See also 2 CFR part 180 and 31 U.S.C. 3321.)
N. Uniform Guidance. Each AGENCY and SBCAG shall comply with the requirements of Title 2, Code of Federal Regulations, Part 200, which are hereby incorporated by reference in this award.

O. Audits & Inspections. This MOU exceeds ten thousand dollars ($10,000.00) and thus is subject to the examination and audit of the California State Auditor for a period of three (3) years after final payment under this MOU (Cal. Gov. Code Section 8546.7).

AGENCIES shall participate in any audits and reviews at no charge. (Signatures on following pages.)
130
131

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MOU for the term of January 1, 2022, to December 30, 2022

Page 7 of 10 ends

COUNTY OF SANTA BARBARA:

By:

Chair, Board of Supervisors
Date:

CITY OF BUELLTON:

Mayor
Date:

Approved as to Legal Form:
(Signatures continued on following pages.)
Attest: Approved as to Accounting Form:

Mona Miyasato
County Executive Officer
Clerk of the Board
Betsy M. Schaffer, CPA
Auditor-Controller
By: By:

Deputy Clerk Deputy
Approved as to Legal Form: Approved as to Form:

Rachel Van Mullem
County Counsel
Risk Management
By: By:

Deputy County Counsel Risk Management
132

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MOU for the term of January 1, 2022, to December 30, 2022

Page 8 of 10 ends

CITY OF CARPINTERIA:

Al Clark, Mayor
Date:

Approved as to Legal Form:

CITY OF GOLETA:

Paula Perotte, Mayor
Date:

Approved as to Legal Form:

CITY OF GUADALUPE:

Ariston Julian, Mayor
Date:

Approved as to Legal Form:
(Signatures continued on following pages.)
133

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MOU for the term of January 1, 2022, to December 30, 2022

Page 9 of 10 ends

CITY OF LOMPOC:

Jenelle Osborne, Mayor
Date:

Approved as to Legal Form:

CITY OF SANTA BARBARA:

Rebecca J. Bjork Date:

City Administrator
Attest:

Daniel S. Hentschke,
Assistant City Attorney
(Signatures continued on following page.)
134

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MOU for the term of January 1, 2022, to December 30, 2022

Page 10 of 10 ends

CITY OF SANTA MARIA:
__________________________________
Alice M. Patino, Mayor
Date: ____________________________
Approved as to Legal Form:
_________________________________
Thomas Watson, City Attorney
CITY OF SOLVANG:

Charlie Uhrig, Mayor
Date:

Approved as to Legal Form:
135
Agenda Item: 5
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: May 23, 2022
SUBJECT: Pierce-Arrow Car Show Special Event
RECOMMENDATION:

Review and approve Pierce-Arrow Car Show Special Event.

DISCUSSION:

Pierce Arrow Society is a national organization. They have selected Solvang as the desired location for their annual event. The application is for the one-time event only to be held on June 23-24 Applicants are proposing to hold the event in Parking Lot 2 by Solvang Park. They are requesting Public Works assistance to set up the closure of the park and will be assessed applicable fees. There will be no vendors or alcohol sales. All required materials have been received. Even though the event would qualify as a small event which could be authorized by City Manager due to the proposal to close the Parking Lot, this event is brought to Council for approval. This event has not been reviewed by Tourism Advisory Committee due to transition in special events management on behalf of the City and the need to timely review this application.

ALTERNATIVES:

Council could deny the application or approve with modifications to conditions of approval.

FISCAL IMPACT:

Applicant will be charged applicable fees per the fee schedule.

ATTACHMENTS:

A – Pierce-Arrow Special Event Application and informational materials 136

CITY OF SOLVANG

SPECIAL EVENT APPLICATION

SPECIAL EVENT APPLICATION
Application Information:

Host Organization: The Pierce-Arrow Society
Name of Event: 2022 Pierce-Arrow Society Annual Meet
Date{s) of Event: June 23, 2022 & June 24, 2022
Primary Contact: Benjamin Oakes
Primary Contact Phone Number: (817) 689-5795
Primary Contact Email Address: [email protected]
Mailing address: 1345 Keyser Rd. Ramona, CA 92065
Event Website {if applicable): https://www.pierce-arrow.org �eof Event:
�Aut o Show
□ Bike Ride
Owatk/Run
D Athletic Event - Other Please Describe: _____________ _ D Festiv al/C arnival
D Concert/Performance
0Parade
D Other Please Describe: ____________________ _
Attachment A
137

CITY OF SOLVANG

SPECIAL EVENT APPLICATION
Event Setup & Dismantle:

Setup Dates: 6/24/2022
Event Dates: 6/24/2022
Dismantle Dates: 6/24/2022
Setup Times: 7:00 AM
Event Times: 8:00 AM - 3:00PM
Dismantle Times: 3:00 PM
Anticipated Attendance: 250 Car Club Members+ General Public City Street Names and/or Public Areas Requested for Event:

Please be specific. A City street map highlighting requested areas is mandatory. If you would like, please submit a separate list with dates and times of use for each area/street/parking lot, etc.

We would like to use the parking lot under the trees between Copenhagen Dr and Park Way.

This is the parking lot next to Visitor Information just south of Solvang Park.

Food Concession/Vendors:

A list of all vendors must be provided to the City. Each vendor must pay a $50 vendor fee unless they are a non-profit organization or have a current valid City of Solvang Business Certificate by the date of your special event application submittal. Non-profit ID numbers/registration# or a copy of tax exemption must be provided on the vendor list for non-profit organizations.

Vendors with a City of Solvang Business Certificate must provide certificate number and most current date issues.

Number of expected vendors: __ O ______ _
Will food be prepared at this event? __ No ____ _
Will Liquid Propane Gas (LPG), Open Flame, or Generators be used? _____ No. __ _ If you plan to serve/sell food, you are required to obtain a health permit from Santa Barbara County Public Health Department at {805) 681) 4900, or www.sbcphd.org/ehs. Please note: you will need to provide the City of Solvang with a copy of your SB Health Permit. 138

CITY OF SOLVANG

SPECIAL EVENT APPLICATION
Alcohol or Beverage Service:

Will you be serving or selling non-alcoholic beverages at your event? ___ No ____ _ Will you be serving or selling alcoholic beverages at your event? _____ No ___ _ If you plan to serve/sell beverages (alcoholic and non-alcoholic), you are required to obtain a health permit from Santa Barbara County Public Health Department at (805) 681) 4900, or www.sbcphd.org/ehs. Please note: you will need to provide the City of Solvang with a copy of your SB Health Permit.

You will be required to contact the Alcohol Beverage Control (ABC) and obtain necessary Special Daily License in order to serve/sell alcohol. Proof of such license must be provided to the City of Solvang. You. Must include on your site map all conditioned area(s) including entrances and exits as required by ABC. For information and licensing procedures, please visit www.abc.ca.gov/forms.

Site Plan:

To ensure your application is reviewed promptly, please attach your site/route plan depicting the proposed layout for your event. Please refer to the Special Event Permit Guidelines for details of what should be included in your site/route plan.

Entertainment and Related Activities:

Are there any entertainment features, musical or otherwise, included in your event? OYes [8)No
Will there be amplified music or announcements at any time during your event? Oves IK]No
If you answered yes to any of the above, please explain below and include locations. 139

CITY OF SOLVANG

SPECIAL EVENT APPLICATION
Portable Restrooms:

Do you plan to provide restroom facilities? Please note, it may be required.

Oves �No
If yes, how many are you providing for your event? Regular: ___ _ Please list locations of restrooms and which type on your site map.

Sanitation and Recycling:

ADA: __ _
Please list the amount of each type of unit you will be providing. Please note, it may be a requirement.

Trash Cans: 0 Recycling Containers:--"-- Compost Stations: __ O __ Dumpsters: 0
Please make sure to list locations of units and which type on your site map.

Medical Plan:

If required for your event (a requirement for any event with more than 1,000 attendees), please provide a separate document describing the locations of first aid stations along with the type of aid offered and who is contracted to provide medical services.

Additional Contacts:

Contact Name & Title: Darren Farnesi Co-Chairman Contact Email: [email protected] Contact Name & Title: ------------Contact Email: --------- 140

CITY OF SOLVANG

SPECIAL EVENT APPLICATION
Affidavit of Applicant:

I certify that the information contained in the forgoing application is true and correct to the best of my knowledge and that I have read, understood and agree to abide by the rules and regulations governing the proposed Special Event under the City of Solvang Municipal Code. I understand that this application is made subject to the rules and regulations established by the City Council and/or the City Manager or the Manager's designee. Applicant agrees t ocomply with all other requirements of the City, County, State, Federal, and any other applicable entity, which may pertain to the use of the Event venue and the conduct of the Event. I agree to abide by these rules, and further certify that I, on behalf of the Host Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Solvang and contracted services.

I agree to all conditions stated in the Special Event Guidelines and Application:

Print Name & Titles/ Applicant/Host Organization
8e.11j"'-,r1;,, 0/'fakef / �-C,k.,·, � � l1e� _ �
Date J/+�
141
142
143
Agenda Item: 6
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
Jose Acosta, Utilities Director
MEETING DATE: May 23, 2022
SUBJECT: Water and Wastewater Connection Fees Update Presentation RECOMMENDATION:

1. Receive a presentation on proposed water and wastewater connection fees; and

2. Set a Public Hearing date for June 27, 2022, at 6:30 p.m., for consideration of changes to the City’s water and wastewater connection fees.

SUMMARY:

The City has contracted with HDR engineering to review and provide recommended adjustments to the Water and Wastewater Connection fee schedule. HDR has reviewed both utilities, including present asset values, past and future capital project funding approach, and future capital improvement projects related to growth and expansion on the system, to develop the cost-based water and sewer connection charges.

The connection fees are a onetime charge for new and future development, and potential impacts (capacity demands) to the city’s utilities. These charges are based on the current value of the utilities existing level of service and inclusive of any future infrastructure needs to service any new connections.

DISCUSSION:

Background
The City last completed a capacity charge study in 2015, the City contracted with HDR Engineering to analyze the City’s water and wastewater connection fees and update the connection fees to cost-based levels.

Connection fees for water and wastewater are one-time charges for new or expanded water and wastewater connections. The charges, using the combined approach, reflect the value of capacity funded by existing customers for the investment they have made in available capacity along with future improvements related to expanding each system and providing additional capacity necessary to serve new customers. Collection of the charges offsets a portion of the system’s revenue requirements and are specifically used to fund growth related capital improvements or fund annual debt service related to growth related improvements funded through long-term borrowing.

Capacity Charge Calculation Methodology
144
HDR Engineering valued the water and wastewater system capital assets using an industry standard approach called the Replacement Cost New (RCN) method. The calculation of the capacity charges begins with a valuation of the current water and wastewater system capital assets (infrastructure). The original cost of system assets is brought to current value using the Engineering News Record (ENR) Construction Cost Index (CCI) and subtracting outstanding debt used to finance existing capital assets.

HDR estimated the Water enterprise has approximately $18 million (RCN) in capital assets less contributions. Future water capital improvements related to system growth and expansion was determined to be approximately $2 million. The Wastewater enterprise has approximately $30 million (RCN) in direct City-owned capital assets less contributions. Future growth and expansion related capital for wastewater total approximately $8.2 million less long-term borrowing of approximately $7.8 million leaving approximately $400,000.

The existing value (RCN) of each system is then divided by the estimated capacity of each system to reflect the reasonable buy-in cost of providing new or expanded water or wastewater service. System capacity is equal to the total metered capacity connected to the system, expressed in terms of the number of 5/8” meter equivalents. Therefore, the total asset value divided by the total number of 5/8” meter equivalents equal the capacity charge for a new 5/8” meter connection. A 1” meter has 2.5 times the capacity of a 5/8” meter, so the charge would be

2.5 times the 5/8” meter charge, with similar adjustments for other sizes. The method results in a capacity charge structure proportional to the flow capacity provided by each meter size. This approach is used commonly and is recognized by the American Water Works Association. Staff and HDR propose to continue to use this approach. Future growth-related improvements are divided through by the future growth on the system calculated over the next ten year period.

Proposed Water and Wastewater Capacity Charges
The proposed water and wastewater capacity charges are as follows:

Present Calculated
Meter Meter Connection Connection $ %
Size Ratio (2) Fee (1) Fee (3) Difference Change
5/8-inch 1.00 $8,740 $9,435 $695 7.9%
3/4-inch 1.50 13,109 14,151 1,042 7.9%
1-inch 2.50 21,849 23,586 1,737 7.9%
1-1/2-inch 5.00 43,689 47,162 3,473 7.9%
2-inch 8.00 69,916 75,474 5,558 7.9%
3-inch 16.00 139,833 150,950 11,117 7.9%
4-inch 25.00 218,489 235,859 17,370 7.9%
6-inch 50.00 436,978 471,717 34,739 7.9%
NOTES:
(1) Present connection fees as of 2015.
(2) Meter ratio based on American Water Works Association factor based on 5/8-inch meter. (3) "Combined" methodology established in AWWA M1, Seventh Edition, Table VII.2-1, page 333. 145
The scope of HDR’s work includes development of a multi-year capacity charge schedule. HDR and staff are proposing these capacity charge schedules be updated annually based on the annual change in the 20 City ENR CCI. The change in the capacity charges for a forthcoming fiscal year will be based on the change in the May ENR CCI from the previous year. For example, if the ENR CCI in May 2023 is 3% higher than the March 2022 ENR CCI, then the capacity charges will increase 3% that coming July 2023 (start of FY24).

Mr. Shawn Koorn of HDR engineering will present City Council with a PowerPoint presentation for the proposed connections fees. Mr. Koorn and city staff will incorporate any feedback or direction from Council into a final report. Staff is seeking direction from City council to set a public hearing date of June 27, 2022, for consideration of implementation of the proposed connection fee increases. If the proposed connection fees are adopted the effective date will be August 1, 2022.

ATTACHMENTS:

A. City of Solvang Water and Sewer Connection Fee Study PPT Present Calculated
Meter Meter Connection Connection $ %
Size Ratio (2) Fee (1) Fee (3) Difference Change
5/8-inch 1.00 $4,673 $6,026 $1,353 29.0%
3/4-inch 1.50 7,010 9,040 2,030 29.0%
1-inch 2.50 11,683 15,067 3,384 29.0%
1-1/2-inch 5.00 23,366 30,133 6,767 29.0%
2-inch 8.00 37,386 48,213 10,827 29.0%
3-inch 16.00 74,772 96,427 21,655 29.0%
4-inch 25.00 116,831 150,666 33,835 29.0%
6-inch 50.00 233,661 301,331 67,670 29.0%
NOTES:
(1) Present connection fees as of 2015.
(2) Meter ratio based on American Water Works Association factor based on 5/8-inch meter. (3) "Combined" methodology established in AWWA M1, Seventh Edition, Table VII.2-1, page 333. 146
© 2016 HDR, Inc., all rights reserved.

City of Solvang
Water and Wastewater
Connection Fees
May 23, 2022
Attachment A
147
Overview of the Presentation
2 Overview of Connection Fees
Basis for Establishing Connection Fees
Review of Water Connection Fee
Review of Wastewater Connection Fee
Summary
Next Steps…
148
 Definition o A one-time charge o A charge required of all new customers desiring or existing customers requesting an increased level
of service
o A charge based on the value of the utility’s existing level of service plus any new infrastructure
needed to serve them
 Purpose o To charge customer proportional share of the cost of infrastructure to serve their needs • Existing customers have funded current infrastructure Overview of Connection Fees
3 149
 Legal Requirements
o California Code (66013, 66016, 66022)
o Requires a reasonable relationship
between fee charged and cost associated
with providing capacity to the customer
 City Specific Assumptions
o Tailored to City documents which provide
system planning criteria
o Reflects new facilities to be acquired to
maintain existing service levels on a per EDU
basis
o Does not include operation and maintenance
expenses
Basis for Establishing Connection Fees
4  Develop the study using generally
accepted methodologies
o Three common references:
• System Development Charges for Water,
Wastewater, and Stormwater Facilities, by
Arthur C. Nelson
• AWWA, M-1 Manual, Principles of Water Rates,
Fees and Charges
• WEF Manual of Practice No. 27
150
Calculation – Combined Approach
5  Calculation: Fee is determined by bringing current assets, to current day dollars (applying cost index), plus future capital related to growth Buy-In Component Growth Component
Existing Investment ($)
Existing and Future
Equivalent Units
Future CIP ($)
Future Equivalent Units
Maximum Allowable
Connection Fee per Unit* + =
Combined Method
 Method for Investment Value:
o Replacement Cost New RCN (Original cost,
plus Engineering News Record, Construction
Cost index (ENR-CCI) from installment date)
o Grants, developer contributions, outstanding
debt principal excluded
 Method for Future CIP:
o 10-Year capital plan
o Proportion to serve growth
 Method for Equivalent Units: Based
on system planning capacity
* = Equivalent Unit
151
System Planning Criteria - Water
6 Average Day Demand gpd (1) 236
Person per household (2) 2.353
Peak Day Demand 555
Description Acre Feet MGD
Peak
Gallons per
Day
Total
EDUs Growth
Equivalent Units – Existing (3) 1,285 1.44 555 2,593 81.6% Equivalent Units – Future 289 0.32 555 583 18.4%
Total 1,574 1.76 3,176
(2) Person per household, 2011 Water System Master Plan, page 16. (3) Existing Acre Feet based on Average AF purchased/produced 2011-2021 Water System
System Planning Data
(1) Water use gallon per capita per day, based on ten year average (2001-2010), 2011 Water System Master Plan, Page 9.
152
Calculated Connection Fee - Water
7  Assets valued at RCN for May 2022 ENR-CCI
o Land held at current cost; Easements ENR-CCI
o Meters, portable tools or equipment, vehicles not
included; SCADA included
 Future projects include growth related projects
o River Wells Project 18.4% growth
o Reservoir 1 Expansion Project 18.4% growth
o Reservoir 3 Expansion Project 18.4% growth
Existing
System
Total
Equivalent
Units
Existing
System
$/Equivalent
Future Plant Future
Equivalents
Future
$/Equivalents $/Equvalent
Land/Easements $123,232 ÷ 3,176 = $39 $765,427 ÷ 583 = $1,313 $1,352 Source of Supply 12,518,487 ÷ 3,176 = 3,942 0 ÷ 583 = 0 3,942 Treatment 16,469 ÷ 3,176 = 5 1,382,174 ÷ 583 = 2,371 2,376 Mains 9,149,491 ÷ 3,176 = 2,881 0 ÷ 583 = 0 2,881
Reservoir/Tanks 1,317,112 ÷ 3,176 = 415 0 ÷ 583 = 0 415 Pumping 53,309 ÷ 3,176 = 17 0 ÷ 583 = 0 17
Office Equipment 296,954 ÷ 3,176 = 94 0 ÷ 583 = 0 94
Less: Contributed Capital (5,210,719) ÷ 3,176 = (1,641) (1,641) Total $18,264,336 $5,751 $2,147,601 $3,684 $9,435
Total Connection Fee $5,751 $3,684 $9,435
Current Fee $8,740
Difference $695
Water Connection Fee Calculation Results
153
Present and Calculated Connection Fee - Water
8 Present Calculated
Meter Meter Connection Connection $ %
Size Ratio (2) Fee (1) Fee (3) Difference Change
5/8-inch 1.00 $8,740 $9,435 $695 7.9%
3/4-inch 1.50 13,109 14,151 1,042 7.9%
1-inch 2.50 21,849 23,586 1,737 7.9%
1-1/2-inch 5.00 43,689 47,162 3,473 7.9%
2-inch 8.00 69,916 75,474 5,558 7.9%
3-inch 16.00 139,833 150,950 11,117 7.9%
4-inch 25.00 218,489 235,859 17,370 7.9%
6-inch 50.00 436,978 471,717 34,739 7.9%
NOTES:
(1) Present connection fees as of 2015.
(2) Meter ratio based on American Water Works Association factor based on 5/8-inch meter. (3) "Combined" methodology established in AWWA M1, Seventh Edition, Table VII.2-1, page 333.

Recommendation: Meters 3-inch and greater will be reviewed on a case by case basis to establish the appropriate connection fee 154
System Planning Criteria - Wastewater
9 WWTP System Design Capacity 1.50 MGD
WWTP SYCSD Capacity (0.30) MGD
WWTP Net City Capacity (1) 1.20 MGD
2021 Average Day Flow (2) 0.63 MGD
2021 Number of Customers (2) 2,696
2021 Average Day Flow per Customer 233.68
Description MGD
Average Day
per EDU
Total
EDUs Growth
Equivalent Units – Existing (3) 0.50 233.68 2,155 42.0% Equivalent Units – Future 0.70 233.68 2,980 58.0%
Total 1.20 5,135
(1) Based on City specific data. Less SYCSD capacity
(2) Based on recent sewer rate study 2021.
(3) 2021 Sewer Master Plan, Table 4-1, page 4-7. See Table 4-1 and 4-2.

Wastewater System
System Planning Data
155
Calculated Connection Fee - Wastewater
10  Assets valued at RCN for May 2022 ENR-CCI
o Land held at current cost; misc. equipment,
vehicles not included
o Treatment assets adjusted for SYCSD; fee includes
80% of value
 Future projects include growth related
projects
o Water Quality Project assumed future debt
financing; fee includes 58.0% in CIP and debt for
growth
Existing System Total
Equivalents
Existing
System
$/Equivalent Future Plant
Future
Equivalents
Future
$/Equivalents $/Equivalent
Land/Easements $48,720 ÷ 5,135 = $9 $0 ÷ 2,980 = $0 $9
Treatment 26,786,663 ÷ 5,135 = 5,216 7,827,505 ÷ 2,980 = 2,627 7,843 Plant 507,307 ÷ 5,135 = 99 0 ÷ 2,980 = 0 99
Pumping 895,820 ÷ 5,135 = 174 417,838 ÷ 2,980 = 140 315 Collection 8,709,429 ÷ 5,135 = 1,696 0 ÷ 2,980 = 0 1,696 Less: Contributed Capital (6,722,672) ÷ 5,135 = (1,309) (1,309) Total $30,225,267 $5,886 $8,245,344 $2,767 $8,653
Less: New Debt Principal ($7,827,505) 2,980 = ($2,627) ($2,627) Total Connection Fee $30,225,267 $5,886 $417,838 $140 $6,026 Current Fee $4,673
Difference $1,353
Wastewater Connection Fee Calculation Results
156
Present and Calculated Connection Fee - Wastewater
11 Present Calculated
Meter Meter Connection Connection $ %
Size Ratio (2) Fee (1) Fee (3) Difference Change
5/8-inch 1.00 $4,673 $6,026 $1,353 29.0%
3/4-inch 1.50 7,010 9,040 2,030 29.0%
1-inch 2.50 11,683 15,067 3,384 29.0%
1-1/2-inch 5.00 23,366 30,133 6,767 29.0%
2-inch 8.00 37,386 48,213 10,827 29.0%
3-inch 16.00 74,772 96,427 21,655 29.0%
4-inch 25.00 116,831 150,666 33,835 29.0%
6-inch 50.00 233,661 301,331 67,670 29.0%
NOTES:
(1) Present connection fees as of 2015.
(2) Meter ratio based on American Water Works Association factor based on 5/8-inch meter. (3) "Combined" methodology established in AWWA M1, Seventh Edition, Table VII.2-1, page 333.

Recommendations: (1) Maintain wastewater fee implementation based on water meter size; (2) Meters 3-inch and greater will be reviewed on a case by case basis to establish the appropriate connection fee
157
Summary of Water/Wastewater Connection Fee Study
12  Connection fee analysis established the reasonable relationship between the impact of development and the charge to be imposed
 Connection fees reflects the City’s current costs and value of capacity  Connection fees can not exceed the calculated cost
o Charging less then calculated implies a sharing of the cost of growth and expansion between existing rate payers and new development
158
Next Steps
13  Gain feedback on maximum allowable fee
 Work with City staff to develop final analysis and report  Set Public Hearing on June 27
o If adopted by City Council:
• Effective August 1st
» Recommend annually updating fees based on ENR CCI 20 City Average 159
Agenda Item: 7
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: May 23, 2022
SUBJECT: Fiscal Year 2022-24 Financial Plan Development RECOMMENDATION:

Receive Preliminary Fiscal Year 2022-24 Financial Plan and provide with policy direction for any desired modifications to be included in the final Financial Plan presentation to Council for approval on June 27, 2022.

Consider:
a. Funding requests including
• Grant Funding applications per the Grant Funding Policy • Senior Center
• Solvang Festival Theater
• Danish Days
• Fourth of July Fireworks
• People Helping People
b. Operating plan including proposed significant changes c. Capital Improvement Program
DISCUSSION:

The proposed Preliminary Financial Plan for Fiscal Years 2022-24 is prepared in alignment with City Council Goals set on February 26, 2022.

The Financial Plan Document includes base operating budget and all recommended Capital Improvement projects. Proposed significant operating program changes and additional projects proposed for Council consideration are summarized in the table below. The funding for the additional proposed General Fund expenditures has not been programmed into the financial statements presented with the Financial Plan pending Council policy direction tonight. Depending on Council direction, staff will make modifications to the proposed preliminary budget, and will present final budget for adoption on June 27, 2022.
160
Proposed Significant Operating Changes
Proposed
Budget
(FY22/23)
Proposed
Budget
(FY23/24)
Administrative Services Director
Description: Restore Administrative Services Director position which has not been filled since COVID-19 reductions. This is a Department Head level position for the Administration Department overseeing Finance, Human Resources, Information Technology, and general administration.
$ 175,000 $ 180,250
Marketing and Events Manager
Description: Per Tourism Advisory Committee Recommendations and prior Council approval of the general direction consider establishing a Marketing and Events position to manage marketing consultants and work with the community and organizations to develop marketing strategy while supporting our local businesses and enhancing quality of life for residents. This is a management level position and will also be responsible for making recommendations for permitting of third-party events while ensuring that the events benefit the community. $ 110,000 $ 113,300
Code Enforcement Part-Time Weekend Workers (no benefits) Description: Enhance Code Enforcement Program by hiring two-part time workers to monitor downtown during peak hours to address any concerns and coordinate with City staff as needed to resolve issues. Currently the City does not have any presence other than on-call numbers for emergencies to service the community on weekends and busy evenings. The Code Enforcement program is proposed to be overseen by the Planning Department. The proposed structure is to maintain a contract with the experienced Code Enforcement Officer while supplementing the program with the part-time employees. The estimated budget will remain at $40,000 per year.

No
increase in
budget
from
current
level.

No
increase in
budget
from
current
level.

Benefits for HR Manager (part-time)
Description: The City desires to continue to enhance Human Resources Manager by establishing Human Resources Manager position. However, the need is anticipated at part-time level. In order to incentivize quality applicants, this request is to provide benefits for this part-time position. The City does not guarantee benefits to part-time employees.
$ 25,000 $ 25,750
Custodial Contract Increase
Description: While staff will continue to refine recommendations for custodial services, this request is to increase custodial services funding by an additional $150,000. The services have been doubled due to COVID-19. The City Council may approve the additional funding and maintain the enhanced service levels while tourism is on the rise and revenues justify the expense. City Council could also direct staff to reduce service levels back to pre-COVID-19 or to seek alternative solutions.
$ 150,000 $ 150,000
161
Marketing Contract Decrease due to transfer of Management function to Marketing Manager
Description: Due to restructure of Marketing Services the budget is proposed to be reduced for marketing consultants and funding of City sponsored events. The management role is proposed as a City position.
$ (110,000) $(113,300)
Planning Manager/Planning Director:

Description: The Planning Manager vacancy has been advertised for nearly a year. The City has recently engaged a recruitment firm to assist. The proposal is to open the position either at Planning Manager or Planning Director level deepening on Qualifications. Planning Director increase in cost is estimated at approximately $15,000.
$ 15,000 $ 15,000
Wayfinding Project
Description: Improving wayfinding is one of the Council adopted priorities under Goal #3 to Improve Circulation and develop Multi-Model Transportation Options.

The following estimates are provided for various elements. 8 Directional Marquee Signs $25,000 * 8 = $200,000 (These signs would provide space for businesses to purchase space to place their business name. City would develop a fee structure to charge annually.)
2 Monument Signs at entrances to the City $60,000 *2 = $120,000 (TAC recommended 4 signs at each entrance)
Application of pavement and sidewalk wayfinding $50,000 Design $35,000
$ 405,000
European Plaza
Description: Per Council direction continue to work with the community to vet the concept of a European Plaza in downtown. If such project is recommended to move forward, the cost of design would be approximately $60,000 and would need to be outsourced to a specialized design firm.
$ 60,000
TOTAL GENERAL FUND $ 830,000 $ 356,000
Water Operator 1
Description: Water Division consists of four positions which is insufficient to timely service infrastructure in the long-run. The Water Operator position is proposed to bring services provided to desired levels. The cost of the position is included in the Utility rates fee study.
$ 93,000 $ 95,790
TOTAL WATER FUND $ 93,000 $ 95,790
162
The chart below shows funded positions over time including pre-COVID-19 staffing levels. In Fiscal Year 2019-20 the City had 34 FTE funded. The proposed budget includes 33.50 FTE or 34 FTE with two .25 FTEs for Code Enforcement.

FULL TIME EQUIVALENTS PROPOSED FOR FUNDING FY 2022-24
Administration
Adopted
Budget
FY19/20
Adopted
Budget
FY20/21
Adopted
Budget
FY21/22
Proposed
Budget
FY22/23
Proposed
Budget
FY23/24
City Manager 1.0 1.0 1.0 1.0 1.0
Administrative Services Director 1.0 0.0 0.0 1.0 1.0
Marketing Manager 0.0 0.0 0.0 1.0 1.0
Management Analyst -Assistant to City
Manager 0.0 1.0 1.0 1.0 1.0
City Clerk 1.0 0.0 1.0 1.0 1.0
Office Assistant 1.0 0.0 1.0 1.0 1.0
Parks & Recreation Director 1.0 0.0 0.0 0.0 0.0
Senior Recreation Coordinator 1.0 1.0 0.0 0.0 0.0
Recreation Supervisor 0.0 0.0 1.0 1.0 1.0
Recreation Coordinator 1.0 1.0 1.0 1.0 1.0
Recreation Clerk 1.0 0.0 0.0 0.0 0.0
Accounting Supervisor 0.0 1.0 1.0 1.0 1.0
Accountant 1.0 0.0 0.0 0.0 0.0
Accounting Technician 0.0 0.0 1.0 1.0 1.0
Accounting Assistant 1.0 1.0 0.0 0.0 0.0
Utility Billing Clerk 1.0 1.0 1.0 1.0 1.0
Human Resources Manager 0.0 0.0 0.5 0.5 0.5
Human Resource Specialist 1.0 1.0 0.0 0.0 0.0
Planning Manager/Planning Director 1.0 0.0 1.0 1.0 1.0
Building Technician 1.0 0.0 0.0 0.0 0.0
Assistant Planner 1.0 0.0 1.0 1.0 1.0
TOTAL 15.0 8.0 11.5 13.5 13.5
Public Works
Adopted
Budget
FY19/20
Adopted
Budget
FY20/21
Adopted
Budget
FY21/22
Proposed
Budget
FY22/23
Proposed
Budget
FY23/24
Public Works Director 0.55 0.55 1.0 1.0 1.0
Associate Engineer 1.0 1.0 1.0 1.0 1.0
Engineering Technician 1.0 0.0 0.0 0.0 0.0
Maintenance Supervisor 1.0 1.0 1.0 1.0 1.0
Lead Maintenance Worker 0.0 0.0 1.0 1.0 1.0
Maintenace Worker II 2.0 2.0 1.0 2.0 2.0
Maintenace Worker I 1.0 1.0 1.0 0.0 0.0
Lead Parks Maintenance Worker 0.0 1.0 1.0 1.0 1.0
Parks Maintenance Worker 2.0 1.0 1.0 1.0 1.0
TOTAL 8.55 7.55 8.0 8.0 8.0
163
Utilities
Adopted
Budget
FY19/20
Adopted
Budget
FY20/21
Adopted
Budget
FY21/22
Proposed
Budget
FY22/23
Proposed
Budget
FY23/24
Utilities Director 0.45 0.45 1.0 1.0 1.0
Water Supervisor 1.0 1.0 1.0 1.0 1.0
Lead Water Operator 0.0 0.0 1.0 1.0 1.0
Water Operator II 2.0 2.0 1.0 0.0 0.0
Water Operator I 1.0 1.0 1.0 2.0 2.0
Water Operator I 0.0 0.0 0.0 1.0 1.0
Wastewater Supervisor 1.0 1.0 1.0 1.0 1.0
Lead WW Operator 1.0 1.0 1.0 1.0 1.0
WW Operator III 1.0 1.0 1.0 1.0 1.0
WW Operator II 1.0 1.0 1.0 2.0 2.0
WW Operator I 1.0 1.0 1.0 0.0 0.0
Collection System Operator 1.0 0.0 1.0 1.0 1.0
TOTAL 10.45 9.45 11.0 12.0 12.0
TOTAL NUMBER OF FUNDED FTE 34.00 25.00 30.50 33.50 33.50 164
The proposed Organization Chart is presented as Attachment A and shown below.

The proposed changes are aligned with long-term fiscal forecasts where revenues are expected to meet the ongoing expenditures. See the complete Financial Plan shown in Attachment C for more detail.

Capital Improvement Program for Utilities assumes financing for major projects and the assumptions are included in the Utility Rate study.

Capital Improvement Program for General Fund does not include any projections for major improvements such as traffic mitigation improvements on Mission, European Plaza construction, or Parking structures. Such projects could be financed. Additional revenue measures such as sales tax or TOT increase are recommended to contribute to funding such improvements.

Additional Discretionary Funding Requests (see attachments for details):

Grant Funding Application Requests - $125,000
Elverhoj Museum for FY 2023-24 - $40,000
Senior Center Request - $60,000 in payments and $79,000 in waived fees Solvang Theater Request - $200,000 over two years
Danish Days Request - $50,000
SYV Rotary for Fireworks 2023 - $25,000
People Helping People Request - $25,000
Solvang Chamber of Commerce - $93,000
The General Fund Forecast below shows revenues over expenditures and fund balance over time including all of the requested operating changes and the one-time funding requests. 165
ALTERNATIVES:

City Council has full discretion to make any modifications to the presented Financial Plan. Staff is seeking policy direction and changes will be incorporated into the final proposed budget which will be presented to Council on June 27, 2022.
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 General Fund Forecast
Revenue
Operating Expenditure
Proposed Significant Changes & Funding Requests
Total Expenditure
Capital Expenditure
Fund Balance
166
FISCAL IMPACT:

General Fund Occupancy Tax
Water Sales Tax
Wastewater Property Tax
Transit Grant Revenue
All Other All Other

TOTAL TOTAL
General Fund Operations
Water Personnel
Wastewater Contract Services
Transit Tourism
All Other Agency Contributions
Capital Expenditures Capital Expenditures

TOTAL TOTAL

NET CHANGE IN FINANCIAL POSITION
USES

NET CHANGE IN FINANCIAL POSITION SUMMARY
ALL CITY FUNDS: GENERAL FUND:

SOURCES
$ 10,977,833
$ 5,302,270
$ 2,363,378
$ 1,213,468
$ 8,408,882
$ 28,265,831
$ (4,601,790)
$ 4,677,010
$ 1,954,600
$ 1,464,254
$ 1,089,355
$ 1,792,614
$ 10,977,833
$ 2,471,030
$ 2,746,146
$ 2,750,546
$ 9,016,137
$ 5,610,455
$ 2,813,014
$ 1,144,193 $ 923,415
$ 125,000
$ 12,306,137
$ (1,328,304)
$ 7,725,822
$ 32,867,621
$ 6,558,000 $ 3,290,000
General Fund Occupancy Tax
Water Sales Tax
Wastewater Property Tax
Transit Grant Revenue
All Other All Other

TOTAL TOTAL
General Fund Operations
Water Personnel
Wastewater Contract Services
Transit Tourism
All Other Agency Contributions
Capital Expenditures Capital Expenditures

TOTAL TOTAL

NET CHANGE IN FINANCIAL POSITION
ALL CITY FUNDS: GENERAL FUND:

NET CHANGE IN FINANCIAL POSITION SUMMARY
$ 8,006,709 $ 1,592,615
$ 27,637,810 $ 10,069,974

SOURCES
$ 10,069,974 $ 4,770,550
$ 5,611,225 $ 2,021,200
$ 2,736,434 $ 1,474,254
USES
$ 8,977,980 $ 2,351,030
$ 4,950,848 $ 2,826,157
$ 31,114,391 $ 10,142,980
$ (3,476,581) $ (73,006)
$ 1,119,193 $ 923,415
$ 6,230,822 $ 125,000
$ 6,113,000 $ 1,165,000
$ 3,722,548 $ 2,752,378
$ 1,213,468 $ 211,355
Fund 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028+ GENERAL FUND-100 $ 3,290,000.00 $ 1,165,000.00 $ 4,965,000.00 $ 385,000.00 $ 790,000.00 $ 350,000.00 $ 6,325,000.00 WATER-500 $ 1,290,000.00 $ 1,730,000.00 $ 3,920,000.00 $ 5,680,000.00 $ 3,310,000.00 $ 420,000.00 $ 1,200,000.00 SEWER-501-5200 $ 60,000.00 $ 950,000.00 $ 35,000.00 $ 500,000.00 $ 1,030,000.00 $ - $ 1,530,000.00 WWTP-501-5300 $ 900,000.00 $ 1,060,000.00 $ 7,500,000.00 $ 7,535,000.00 $ 100,000.00 $ - $ 800,000.00 TRANSIT-502 $ 300,000.00 $ 215,000.00 $ - $ 270,000.00 $ 160,000.00 $ - $ 500,000.00 MEASURE A-204/LOCAL
TRANSPORTATION -203 $ 468,000.00 $ 843,000.00 $ 468,000.00 $ 1,673,000.00 $ 468,000.00 $ 468,000.00 $ 1,872,000.00 IMPACT FEES-200 $ - $ - $ - $ - $ - $ - $ -
SB1-GAS TAX-RMRA-202 $ 250,000.00 $ 150,000.00 $ 275,000.00 $ 275,000.00 $ 275,000.00 $ 275,000.00 $ 1,100,000.00 TOTAL $ 6,558,000.00 $ 6,113,000.00 $ 17,163,000.00 $ 16,318,000.00 $ 6,133,000.00 $ 1,513,000.00 $ 13,327,000.00 Capital Improvement Program Funding by Fund (Year by Year) 167
ATTACHMENTS:

A – Proposed Organization Chart
B – Proposed Pay Range Schedule
C – Preliminary Fiscal Year 2022-24 Financial Plan
D – Agency Funding Requests and Council Adopted Policy
E – Elverhoj Museum Request
F – Senior Center Request
G – Solvang Theater Request
H – Danish Days Request
I – SYV Rotary Fireworks Funding Request
J – People Helping People Request
K – Chamber of Commerce Contract Proposal Draft
168
City of Solvang - PROPOSED FY 2022-24 Organizational Chart

RESIDENTS OF CITY OF SOLVANG

CITY COUNCIL

CITY ATTORNEY CITY MANAGER

ADMINISTRATION

CITY CLERK

MANAGEMENT

ANALYST/ASSISTANT TO

THE CITY MANAGER

ACCOUNTING

SUPERVISOR
OFFICE

ASSISTANT

RECREATION

SUPERVISOR

RECREATION

COORDINATOR

ASSOCIATE

ENGINEER

PLANNING

MANAGER/PLANNING

DIRECTOR (DOQ)

PUBLIC WORKS UTILITIES

MAINTENANCE

SUPERVISOR
LEAD

MAINTENANCE
WORKER

LEAD PARKS

MAINTENANCE
WORKER

MAINTENANCE

WORKER II

MAINTENANCE

WORKER I
PARKS

MAINTENANCE

WORKER I/II

ACCOUNTING

TECHNICIAN

UTILITY BILLING
CLERK

UTILITIES DIRECTOR
HUMAN

RESOURCES

MANAGER (PT)

PUBLIC WORKS

DIRECTOR

ASSISTANT

PLANNER
WATER

SUPERVISOR

WASTEWATER

SUPERVISOR

LEAD WATER

OPERATOR

LEAD WW

OPERATOR

WATER OPERATOR
II

WATER OPERATOR
I

WW OPERATOR III

WW OPERATOR II

WW OPERATOR I

COLLECTION
SYSTEM

OPERATOR

INFORMATION

TECHNOLOGY
(Contract)

BUILDING
(Contract)

SB COUNTY LAW
ENFORCEMENT (Contract)

MARKETING
(Contract)

VISITOR CENTER
(Contract)

RECREATION

SPECIAL EVENTS
(Contract)
CODE

ENFORCEMENT
(Contract)

JANITORIAL
(Contract)

STORMWATER
(Contract)

ADMINISTRATIVE

SERVICES DIRECTOR

MARKETING AND
EVENTS

MANAGER
WATER

OPERATOR I
Attachment A
169
Position Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 1 Step 2 Step 3 Step 4 Step 5 114 25.04 $ 26.62$ 28.15$ 29.73$ 31.27$ $ 4,340.27 $ 4,614.13 $ 4,879.33 $ 5,153.20 $ 5,420.13 Marketing and Events Manager 129 36.24 $ 38.54$ 40.78$ 43.04$ 45.32$ $ 6,281.60 $ 6,680.27 $ 7,068.53 $ 7,460.27 $ 7,855.47 131 38.06 $ 40.45$ 42.82$ 45.20$ 47.58$ $ 6,597.07 $ 7,011.33 $ 7,422.13 $ 7,834.67 $ 8,247.20 132 39.03 $ 41.45$ 43.90$ 46.37$ 48.77$ $ 6,765.20 $ 7,184.67 $ 7,609.33 $ 8,037.47 $ 8,453.47 133 39.98 $ 42.48$ 45.01$ 47.51$ 49.99$ $ 6,929.87 $ 7,363.20 $ 7,801.73 $ 8,235.07 $ 8,664.93 Management Analyst 134 40.99$ 43.57$ 46.12$ 48.68$ 51.23$ $ 7,104.93 $ 7,552.13 $ 7,994.13 $ 8,437.87 $ 8,879.87 Human Resources Manager 134 40.99$ 43.57$ 46.12$ 48.68$ 51.23$ $ 7,104.93 $ 7,552.13 $ 7,994.13 $ 8,437.87 $ 8,879.87 135 42.02 $ 44.66$ 47.27$ 49.89$ 52.50$ $ 7,283.47 $ 7,741.07 $ 8,193.47 $ 8,647.60 $ 9,100.00 136 43.06 $ 45.79$ 48.48$ 51.14$ 53.84$ $ 7,463.73 $ 7,936.93 $ 8,403.20 $ 8,864.27 $ 9,332.27 137 44.16 $ 46.92$ 49.68$ 52.43 $ 55.18$ $ 7,654.40 $ 8,132.80 $ 8,611.20 $ 9,087.87 $ 9,564.53 138 45.28 $ 48.07$ 50.89$ 53.74$ 56.57$ $ 7,848.53 $ 8,332.13 $ 8,820.93 $ 9,314.93 $ 9,805.47 139 46.41 $ 49.28$ 52.18$ 55.08$ 57.99$ $ 8,044.40 $ 8,541.87 $ 9,044.53 $ 9,547.20 $ 10,051.60 140 47.55 $ 50.49$ 53.47$ 56.44$ 59.39$ $ 8,242.00 $ 8,751.60 $ 9,268.13 $ 9,782.93 $ 10,294.27 140 47.55 $ 50.49$ 53.47$ 56.44$ 59.39$ $ 8,242.00 $ 8,751.60 $ 9,268.13 $ 9,782.93 $ 10,294.27 141 48.69 $ 51.74$ 54.83$ 57.82$ 60.88$ $ 8,439.60 $ 8,968.27 $ 9,503.87 $ 10,022.13 $ 10,552.53 Planning Manager 142 49.94$ 53.04$ 56.17$ 59.28$ 62.41$ $ 8,656.27 $ 9,193.60 $ 9,736.13 $ 10,275.20 $ 10,817.73 City Clerk 142 49.94 $ 53.04$ 56.17$ 59.28$ 62.41$ $ 8,656.27 $ 9,193.60 $ 9,736.13 $ 10,275.20 $ 10,817.73 143 51.16 $ 54.38$ 57.58$ 60.79$ 63.98$ $ 8,867.73 $ 9,425.87 $ 9,980.53 $ 10,536.93 $ 11,089.87 Administrative Services Director 144 52.47 $ 55.75$ 59.03$ 62.31$ 65.59$ $ 9,094.80 $ 9,663.33 $ 10,231.87 $ 10,800.40 $ 11,368.93 Planning Director 144 52.47 $ 55.75$ 59.03$ 62.31$ 65.59$ $ 9,094.80 $ 9,663.33 $ 10,231.87 $ 10,800.40 $ 11,368.93 Public Works Director/City Engineer 144 52.47 $ 55.75$ 59.03$ 62.31$ 65.59$ $ 9,094.80 $ 9,663.33 $ 10,231.87 $ 10,800.40 $ 11,368.93Utilities Director 144 52.47 $ 55.75$ 59.03$ 62.31$ 65.59$ $ 9,094.80 $ 9,663.33 $ 10,231.87 $ 10,800.40 $ 11,368.93 145 53.76 $ 57.12$ 60.50$ 63.87$ 67.26$ $ 9,318.40 $ 9,900.80 $ 10,486.67 $ 11,070.80 $ 11,658.40 151 60.64 $ 64.42$ 68.21$ 72.00$ 75.81$ $ 10,510.93 $ 11,166.13 $ 11,823.07 $ 12,480.00 $ 13,140.40 City Manager 1001 $ -$ -$ - - $ 84.13$ $ - $ - -$ $ 14,582.53 - $ Employees are paid based on hourly rate schedule. Figures may vary slightly due to rounding.

Fiscal Year 2021-2022
Unrepresented Employees
Range Schedule
Effective August 1, 2021

UNREPRESENTED EMPLOYEES PAY RANGE SCHEDULE PROPOSED
2021-22 Hourly 2021-22 Monthly
Attachment B
170
Position Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 1 Step 2 Step 3 Step 4 Step 5 Maintenance Worker I 105 20.04 $ 21.31$ 22.57$ 23.81$ 25.05$ $ 3,473.60 $ 3,693.73 $ 3,912.13 $ 4,127.07 $ 4,342.00 Parks Maintenance I 105 20.04 $ 21.31$ 22.57$ 23.81$ 25.05$ $ 3,473.60 $ 3,693.73 $ 3,912.13 $ 4,127.07 $ 4,342.00 Office Assistant 105 20.04 $ 21.31$ 22.57$ 23.81$ 25.05$ $ 3,473.60 $ 3,693.73 $ 3,912.13 $ 4,127.07 $ 4,342.00 106 20.56 $ 21.89$ 23.14$ 24.42$ 25.65$ $ 3,563.73 $ 3,794.27 $ 4,010.93 $ 4,232.80 $ 4,446.00 107 21.05 $ 22.39$ 23.70$ 25.02$ 26.33$ $ 3,648.67 $ 3,880.93 $ 4,108.00 $ 4,336.80 $ 4,563.87 Accounting Assistant 108 21.53$ 22.94$ 24.27$ 25.62$ 26.95$ $ 3,731.87 $ 3,976.27 $ 4,206.80 $ 4,440.80 $ 4,671.33 Recreation Clerk 108 21.53 $ 22.94$ 24.27$ 25.62$ 26.95$ $ 3,731.87 $ 3,976.27 $ 4,206.80 $ 4,440.80 $ 4,671.33 Building Permit Technician I 108 21.53 $ 22.94$ 24.27$ 25.62$ 26.95$ $ 3,731.87 $ 3,976.27 $ 4,206.80 $ 4,440.80 $ 4,671.33 Public Works Office Assistant 108 21.53$ 22.94$ 24.27$ 25.62$ 26.95$ $ 3,731.87 $ 3,976.27 $ 4,206.80 $ 4,440.80 $ 4,671.33 Utility Billing Clerk 109 22.13 $ 23.54$ 24.91$ 26.29$ 27.67$ $ 3,835.87 $ 4,080.27 $ 4,317.73 $ 4,556.93 $ 4,796.13 Wastewater Collection System Operator 109 22.13 $ 23.54$ 24.91$ 26.29$ 27.67$ $ 3,835.87 $ 4,080.27 $ 4,317.73 $ 4,556.93 $ 4,796.13 110 22.67 $ 24.12$ 25.55$ 26.91$ 28.35$ $ 3,929.47 $ 4,180.80 $ 4,428.67 $ 4,664.40 $ 4,914.00 Parks Maintenance II 111 23.24 $ 24.69$ 26.17$ 27.60$ 29.06$ $ 4,028.27 $ 4,279.60 $ 4,536.13 $ 4,784.00 $ 5,037.07 Accounting Technician 111 23.24$ 24.69$ 26.17$ 27.60$ 29.06$ $ 4,028.27 $ 4,279.60 $ 4,536.13 $ 4,784.00 $ 5,037.07 Maintenance Worker II 111 23.24 $ 24.69$ 26.17$ 27.60$ 29.06$ $ 4,028.27 $ 4,279.60 $ 4,536.13 $ 4,784.00 $ 5,037.07 Building Permit Technician II 112 23.82 $ 25.30$ 26.81$ 28.26$ 29.74$ $ 4,128.80 $ 4,385.33 $ 4,647.07 $ 4,898.40 $ 5,154.93 WWTP Operator I 112 23.82$ 25.30$ 26.81$ 28.26$ 29.74$ $ 4,128.80 $ 4,385.33 $ 4,647.07 $ 4,898.40 $ 5,154.93 Water Operator I 112 23.82 $ 25.30$ 26.81$ 28.26$ 29.74$ $ 4,128.80 $ 4,385.33 $ 4,647.07 $ 4,898.40 $ 5,154.93 Recreation Coordinator 113 24.43 $ 25.98$ 27.48$ 29.01$ 30.51$ $ 4,234.53 $ 4,503.20 $ 4,763.20 $ 5,028.40 $ 5,288.40 Maintenance PW Lead 113 24.43$ 25.98$ 27.48$ 29.01$ 30.51$ $ 4,234.53 $ 4,503.20 $ 4,763.20 $ 5,028.40 $ 5,288.40 Maintenance Parks Lead 113 24.43 $ 25.98$ 27.48$ 29.01$ 30.51$ $ 4,234.53 $ 4,503.20 $ 4,763.20 $ 5,028.40 $ 5,288.40 WWTP Operator II 114 25.04$ 26.62$ 28.15$ 29.73$ 31.27$ $ 4,340.27 $ 4,614.13 $ 4,879.33 $ 5,153.20 $ 5,420.13 Water Operator II 114 25.04 $ 26.62$ 28.15$ 29.73$ 31.27$ $ 4,340.27 $ 4,614.13 $ 4,879.33 $ 5,153.20 $ 5,420.13 115 25.64 $ 27.28$ 28.87$ 30.47$ 32.06$ $ 4,444.27 $ 4,728.53 $ 5,004.13 $ 5,281.47 $ 5,557.07 WWTP Operator III 116 26.29$ 27.93$ 29.60$ 31.25$ 32.87$ $ 4,556.93 $ 4,841.20 $ 5,130.67 $ 5,416.67 $ 5,697.47 Senior Water Operator 116 26.29 $ 27.93$ 29.60$ 31.25$ 32.87$ $ 4,556.93 $ 4,841.20 $ 5,130.67 $ 5,416.67 $ 5,697.47 Engineering Technician 117 26.93 $ 28.66$ 30.32$ 31.99$ 33.67$ $ 4,667.87 $ 4,967.73 $ 5,255.47 $ 5,544.93 $ 5,836.13 Assistant Planner 117 26.93$ 28.66$ 30.32$ 31.99$ 33.67$ $ 4,667.87 $ 4,967.73 $ 5,255.47 $ 5,544.93 $ 5,836.13 118 27.61 $ 29.37$ 31.07$ 32.82$ 34.50$ $ 4,785.73 $ 5,090.80 $ 5,385.47 $ 5,688.80 $ 5,980.00 119 28.28 $ 30.12$ 31.85$ 33.62$ 35.37$ $ 4,901.87 $ 5,220.80 $ 5,520.67 $ 5,827.47 $ 6,130.80 Code Compliance Officer/PW Inspector 120 29.03 $ 30.81$ 32.63$ 34.45$ 36.26$ $ 5,031.87 $ 5,340.40 $ 5,655.87 $ 5,971.33 $ 6,285.07 121 29.74 $ 31.60$ 33.46$ 35.33$ 37.18$ $ 5,154.93 $ 5,477.33 $ 5,799.73 $ 6,123.87 $ 6,444.53 Senior Recreation Coordinator 122 30.50 $ 32.38$ 34.28$ 36.19$ 38.12$ $ 5,286.67 $ 5,612.53 $ 5,941.87 $ 6,272.93 $ 6,607.47 Wastewater Lead Operator/City Inspector 122 30.50 $ 32.38$ 34.28$ 36.19$ 38.12$ $ 5,286.67 $ 5,612.53 $ 5,941.87 $ 6,272.93 $ 6,607.47 Accountant 122 30.50$ 32.38$ 34.28$ 36.19$ 38.12$ $ 5,286.67 $ 5,612.53 $ 5,941.87 $ 6,272.93 $ 6,607.47 Water Lead Operator 122 30.50 $ 32.38$ 34.28$ 36.19$ 38.12$ $ 5,286.67 $ 5,612.53 $ 5,941.87 $ 6,272.93 $ 6,607.47 123 31.26 $ 33.23$ 35.15$ 37.12$ 39.08$ $ 5,418.40 $ 5,759.87 $ 6,092.67 $ 6,434.13 $ 6,773.87 Assistant Engineer 124 32.05$ 34.04$ 36.05$ 38.04$ 40.02$ $ 5,555.33 $ 5,900.27 $ 6,248.67 $ 6,593.60 $ 6,936.80 Associate Planner 125 32.85$ 34.90$ 36.93$ 38.98$ 41.05$ $ 5,694.00 $ 6,049.33 $ 6,401.20 $ 6,756.53 $ 7,115.33 Maintenance Supervisor 126 33.65 $ 34.91$ 37.82$ 39.94$ 42.05$ $ 5,832.67 $ 6,051.07 $ 6,555.47 $ 6,922.93 $ 7,288.67 Accounting Supervisor 126 33.65 $ 34.91$ 37.82$ 39.94$ 42.05$ $ 5,832.67 $ 6,051.07 $ 6,555.47 $ 6,922.93 $ 7,288.67 Recreation Supervisor 126 33.65 $ 34.91$ 37.82$ 39.94$ 42.05$ $ 5,832.67 $ 6,051.07 $ 6,555.47 $ 6,922.93 $ 7,288.67 127 34.49 $ 35.79$ 38.79$ 40.94$ 43.09$ $ 5,978.27 $ 6,203.60 $ 6,723.60 $ 7,096.27 $ 7,468.93 128 35.37 $ 37.56$ 39.78$ 41.96$ 44.17$ $ 6,130.80 $ 6,510.40 $ 6,895.20 $ 7,273.07 $ 7,656.13 129 36.24 $ 38.54$ 40.78$ 43.04$ 45.32$ $ 6,281.60 $ 6,680.27 $ 7,068.53 $ 7,460.27 $ 7,855.47 Wastewater Supervisor 130 37.15 $ 39.45$ 41.78$ 44.09$ 46.43$ $ 6,439.33 $ 6,838.00 $ 7,241.87 $ 7,642.27 $ 8,047.87 Water Supervisor 130 37.15 $ 39.45$ 41.78$ 44.09$ 46.43$ $ 6,439.33 $ 6,838.00 $ 7,241.87 $ 7,642.27 $ 8,047.87 Associate Engineer 130 37.15$ 39.45$ 41.78$ 44.09$ 46.43$ $ 6,439.33 $ 6,838.00 $ 7,241.87 $ 7,642.27 $ 8,047.87 Employees are paid based on hourly rate schedule. Figures may vary slightly due to rounding.Not all positions included in the Range Schedule are funded in the covered by the MOU Fiscal Year 2021-22.

Fiscal Year 2021-2022
Represented Employees
Range Schedule
Effective July 1, 2021

REPRESENTED EMPLOYEES PAY RANGE SCHEDULE PROPOSED
2021-2022 Hourly 2021-2022 Monthly
171

CITY OF SOLVANG

CALIFORNIA

PRELIMINARY

FINANCIAL
PLAN
FY 2022-23 &
FY 2023-24
Attachment C
172

PRESENTED TO
City of Solvang
California
For the Biennium Beginning
July 01, 2021
Executive Director

GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
173

INTRODUCTORY SECTION
174
City of Solvang City Council
Charlie Uhrig, Mayor
Mark Infanti, Mayor Pro Tem
Robert Clarke, Councilmember
Claudia Orona, Councilmember
Jim Thomas, Councilmember
175
City of Solvang
List of Elected and Appointed Officials
July 1, 2022
Elected Officials
Mayor Charlie Uhrig
Mayor Pro Tem Mark Infanti
Councilmember Robert Clarke
Councilmember Claudia Orona
Councilmember Jim Thomas
Appointed Officials
City Manager Xenia Bradford
City Attorney Dave Fleishman
Additional Budget Contributors
Public Works Director/City Engineer Rodger Olds
Utilities Director Jose Acosta
Accounting Supervisor Jason Banta
Assistant to the City Manager David Packard
176

BUDGET HIGHLIGHTS
The proposed preliminary budgets for Fiscal Years 2022-23 and 2023-24 are balanced for the General Fund ongoing expenditures. Yet, the two major Enterprise Funds, Wastewater and Water, are not structurally balanced where ongoing expenditures for operations exceed ongoing revenues. The City conducted a rate study in the current fiscal year. The proposed utility rate increases that will be presented to City Council in June 2022 will provide sufficient revenues to address the negative fund balance and pay for operating and capital improvement expenditures.

In Fiscal Year 2022-23, the Net Change in Financial Position for all City Funds is a decrease of $4.6 Million. The Net Change in Financial Position for the General Fund is a decrease of $1.3 Million. This decrease is mainly due to the large Capital Projects that are slated for the upcoming fiscal year In Fiscal Year 2023-24, the Net Change in Financial Position for all City Funds is a decrease of $3.5 Million. This decrease is mainly due to the large Capital Projects that are slated for the upcoming fiscal year. The Net Change in Financial Position for the General Fund is a decrease of $73,000.

Fiscal Year 2022-23:

General Fund Occupancy Tax
Water Sales Tax
Wastewater Property Tax
Transit Grant Revenue
All Other All Other

TOTAL TOTAL
General Fund Operations
Water Personnel
Wastewater Contract Services
Transit Tourism
All Other Agency Contributions
Capital Expenditures Capital Expenditures

TOTAL TOTAL

NET CHANGE IN FINANCIAL POSITION
USES

NET CHANGE IN FINANCIAL POSITION SUMMARY
ALL CITY FUNDS: GENERAL FUND:

SOURCES
$ 10,977,833
$ 5,302,270
$ 2,363,378
$ 1,213,468
$ 8,408,882
$ 28,265,831
$ (4,601,790)
$ 4,677,010
$ 1,954,600
$ 1,464,254
$ 1,089,355
$ 1,792,614
$ 10,977,833
$ 2,471,030
$ 2,746,146
$ 2,750,546
$ 9,016,137
$ 5,610,455
$ 2,813,014
$ 1,144,193 $ 923,415
$ 125,000
$ 12,306,137
$ (1,328,304)
$ 7,725,822
$ 32,867,621
$ 6,558,000 $ 3,290,000
177
Fiscal Year 2023-24:

Significant capital improvement projects such as the WWTP Upgrade Project for Phase 2 and 3 are assumed to be debt financed in the utility rate study to smooth out rate increases over time. These expenses are reflected in the chart below. With debt financing, the Fund is balanced where the proposed rate increases will pay for the debt payments and the fund balance will be maintained at no less than six months of operating expenditures per adopted fiscal policy.

Capital Improvement Program Funding, by Fund:

General Fund Occupancy Tax
Water Sales Tax
Wastewater Property Tax
Transit Grant Revenue
All Other All Other

TOTAL TOTAL
General Fund Operations
Water Personnel
Wastewater Contract Services
Transit Tourism
All Other Agency Contributions
Capital Expenditures Capital Expenditures

TOTAL TOTAL

NET CHANGE IN FINANCIAL POSITION
ALL CITY FUNDS: GENERAL FUND:

NET CHANGE IN FINANCIAL POSITION SUMMARY
$ 8,006,709 $ 1,592,615
$ 27,637,810 $ 10,069,974

SOURCES
$ 10,069,974 $ 4,770,550
$ 5,611,225 $ 2,021,200
$ 2,736,434 $ 1,474,254
USES
$ 8,977,980 $ 2,351,030
$ 4,950,848 $ 2,826,157
$ 31,114,391 $ 10,142,980
$ (3,476,581) $ (73,006)
$ 1,119,193 $ 923,415
$ 6,230,822 $ 125,000
$ 6,113,000 $ 1,165,000
$ 3,722,548 $ 2,752,378
$ 1,213,468 $ 211,355
Fund 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028+ GENERAL FUND-100 $ 3,290,000.00 $ 1,165,000.00 $ 4,965,000.00 $ 385,000.00 $ 790,000.00 $ 350,000.00 $ 6,325,000.00 WATER-500 $ 1,290,000.00 $ 1,730,000.00 $ 3,920,000.00 $ 5,680,000.00 $ 3,310,000.00 $ 420,000.00 $ 1,200,000.00 SEWER-501-5200 $ 60,000.00 $ 950,000.00 $ 35,000.00 $ 500,000.00 $ 1,030,000.00 $ - $ 1,530,000.00 WWTP-501-5300 $ 900,000.00 $ 1,060,000.00 $ 7,500,000.00 $ 7,535,000.00 $ 100,000.00 $ - $ 800,000.00 TRANSIT-502 $ 300,000.00 $ 215,000.00 $ - $ 270,000.00 $ 160,000.00 $ - $ 500,000.00 MEASURE A-204/LOCAL
TRANSPORTATION -203 $ 468,000.00 $ 843,000.00 $ 468,000.00 $ 1,673,000.00 $ 468,000.00 $ 468,000.00 $ 1,872,000.00 IMPACT FEES-200 $ - $ - $ - $ - $ - $ - $ -
SB1-GAS TAX-RMRA-202 $ 250,000.00 $ 150,000.00 $ 275,000.00 $ 275,000.00 $ 275,000.00 $ 275,000.00 $ 1,100,000.00 TOTAL $ 6,558,000.00 $ 6,113,000.00 $ 17,163,000.00 $ 16,318,000.00 $ 6,133,000.00 $ 1,513,000.00 $ 13,327,000.00 Capital Improvement Program Funding by Fund (Year by Year) 178
Background
The City of Solvang is required to submit an annual budget, per municipal code 1-5A-4:

F. Financial Report. It shall be the duty of the city manager to prepare and submit the proposed annual budget and the proposed annual salary plan to the city council for its approval.

Beginning with the Fiscal Year 2020-21 budget development, the City transitioned to a two-year Financial Planning process. Two-year Financial Planning allows for a longer-term planning period to develop work programs to be accomplished over a two-year period. This methodology better corresponds to the duration of capital improvement projects.

The City’s two-year financial plan covers FY 2022-23 and FY 2023-24. The presented budget is for both operating and capital improvement program objectives to be achieved in the first and second years of the FY 2022-23 and FY 2023-24 Financial Plan. As necessary, the City will prepare modifications to the second year of this two-year budget (FY 2023-24) and present to the City Council for adoption prior to July 1, 2023.

Budget Components:
• Financial Forecasting. Forecasting is an important part of the City’s budget decision making process and contributes to the long-term fiscal health of the city. Financial forecasts allow decision makers to make informed decisions for financial allocations and commitments while ensuring structural balance in the long run. Financial forecasts are prepared for each major operating fund and includes projections for both expenditures and revenues. The forecasts also project available fund balance. Each two-year Financial Plan begins with review of financial forecasts, which inform the City’s financial positions and availability of funds for allocation.

Priorities and goals are developed through community engagement and the available funds are prioritized and allocated by City Council. These forecasts are presented later in the budget book in Section Two (Five-Year Fund Forecasts).
• Operating Budget. The portion of the budget pertaining to daily operations and the delivery of basic governmental services refers to the operating budget. The City of Solvang is organized into three key operating functions, or Departments: Administration, Public Works, and Utilities. The Departments are then subdivided by the different programs, or major responsibility areas within each Department. In all, the City of Solvang has 15 different Programs:
o Administration Department
 Programs – City Council, Administrative Services, Recreation, Information Technology, Planning and Building, Marketing/Tourism, Public Safety/Law Enforcement

BUDGET PROCESS / OVERVIEW
179
o Public Works Department
 Programs – Engineering Division, Maintenance Division, Stormwater Management, Transit
o Utilities Department
 Programs – Water Supply and Distribution, Sewer Collection, Wastewater Treatment Plant (WWTP), Groundwater Sustainability Agency - Management Section Four of the budget book (Department / Program Summaries) presents more thorough information pertaining to the City’s departments and programs. In this section, each department includes a summarized narrative, list of prior year accomplishments, and organization chart. The divisions/programs narratives contain program descriptions, performance measures, summary of staffing levels, and expenditure details of three years (prior year actual, current year estimate, and proposed budget for next year). • Capital Improvement Program. The City of Solvang has extensive capital improvement needs.

The City of Solvang utilizes a Capital Improvement Program (CIP) to serve as a funding plan for public improvements, and maintenance of existing infrastructure. Significant projects in the CIP are included in the areas of traffic improvement, parks, utilities, and facilities. Often, the planning, design and construction of capital improvement projects require different phases and are developed over multiple years. The City’s CIP program is another component of the budget, in addition to the City’s operating budgets.

While the CIP program designates projects to be completed during a 10-year span, it is important to review the CIP plan each year to verify that the program is aligned with the City’s operating programs and responsive to strategic goals and long-term plans. Annual update and adoption of the CIP is a vital component to its successful implementation and is a requirement of the portion of the Program funded by the Traffic Mitigation Fund.

Accounting Structure:
• Budgetary Basis of Accounting. The City of Solvang’s budget is prepared in accordance with Generally Accepted Accounting Principles (GAAP) as applied to governmental agencies. The City utilizes modified accrual basis of accounting for governmental funds and accrual basis of accounting for enterprise funds. This basis of budgeting is the same basis of accounting used in the City’s audited financial statements, which are reported annually in a separate document. • Debt Obligations. The City currently does not carry any debt obligations. In upcoming years, the City will face a decision regarding Phase 2 of the Wastewater Treatment Plant Upgrade. In order to fund this Phase, the City will have to finance the project. In FY21-22 the City is undertaking a Water and Wastewater Fee Study, which is a necessary step for receiving financing, if this is the determined route.
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• Fund Structure. The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity with its own self-balancing set of accounts that comprise its assets, deferred outflows of resources, liabilities, deferred inflows of resources, fund equity, revenues and expenditures or expenses. These funds are established for the purpose of carrying out specific activities or certain objectives in accordance with specific regulations, restrictions or limitations.
o The General Fund pays for services including Law Enforcement Services, Library, Administrative services (including Information Technology), Parks & Recreation, Public Works Engineering, Maintenance and Capital Improvements (including paving), Code Enforcement, as well as portion of Planning & Building not recovered through fees for services. The City of Solvang is the third most dependent City on TOT in California as shown in the graph below.
o The City’s utilities (Water and Wastewater) are funded by user fees. These are enterprise funds that provide the most critical infrastructures for the City. These should be self-sustainable through a periodic review of Water and Wastewater rates to cover operating and Capital Improvement expenditures.
181
o The City also maintains many minor funds, including special revenue funds such as the Government Impact Fee Fund or internal service funds, such as the Vehicle Equipment Pool Fund. Sections covering the City’s Major Funds (General, Water, Wastewater) as well as Revenues and Expenditures by All Funds are presented later in the report.

Budget Process
The adoption of the City’s two-year financial plan and annual budget represents the culmination of numerous stakeholders and budget processes, as depicted graphically below.

Budget Calendar
The following shows a depiction of the typical two-year budget adoption process. • January – February
o City Manager meets with all staff and divisions of the City. o City Council receives long-term Fiscal Forecast updates for major operating funds. o City Council holds Goal Setting and Strategic Planning Session open to the public (every non-even year)
o City Council sets policy for Agency Grants and City sends grant application to nonprofit organizations, with April application deadline.
• March – April
o City Manager and Department Heads present City Council and the public with Department and Division overviews, summarizing all the operations expenses, personnel expenses, and contract overviews.
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o Administrative Services Division prepares personnel salary and benefit budget estimates based on current union contracts, benefit rates, and cost of living/performance increases.
• May
o Preliminary Budget and Capital Improvement Plan presented to Council • June
o Capital Improvement Plan presented to Planning Commission for resolution, verifying all projects are in conformance to the General Plan. The CIP Program is adopted by the City Council, effective July 1.
o City Council adopts annual budget, effective July 1.

Comparison of FY 2020-21 and FY 2021-22 Budget vs Proposed FY 2022-23 and FY 2023-24 Budget The Solvang City Council adopted a two-year financial plan for FY 2020 – 2022, comprising the FY20-21 and FY21-22 budgets. Below are some of the changes that are included in the proposed budgets for FY 2022-23 and 2023-24.
 TOT revenues were significantly impacted in FY20-21 due to COVID-19, as the City lost about $2 million. Since the economy re-opened, the City of Solvang and the Central Coast as a whole have seen healthy increases in both TOT and sales tax. The revenue collection levels have exceeded pre-COVID FY 2019-20 levels. However, rising inflation is a concerning factor which may influence economic growth over the next two years.
 The federal government passed the American Rescue Plan in March 2021. As part of this economic stimulus package, $350 billion has been allocated for eligible state, local, territorial and Tribal governments. The City of Solvang is eligible to receive a one-time payment of $1.4 million from the American Rescue Plan Funding. This contribution can be used to supplement the City’s lost TOT revenues due to COVID-19. Half of the funding was received in FY 21-22 and the second payment will be received in the beginning of FY 22-23.  Capital Improvement Program projects
o WWTP Water Quality Upgrades – The City has worked for the past few years to prepare for necessary Water Quality upgrades at its Wastewater Treatment Plant. In FY 2020-21, the City had allocated $2.25 million to fund Phase One of the upgrades, however, bids came in higher than anticipated. To fund the $2,829,200 project, the City made an $802,000 budget adjustment from the Vehicle Replacement Fund. Construction of Phase 1 was completed in FY21-22.
o The proposed Capital Improvement Program for FY 22-24 Financial Plan is aligned with City Council Goals. Projects include Water and Wastewater facilities upgrades and maintenance, traffic migration and road improvements, a parking structure study, and improvements to parks. Phase 2 and 3 of the WWTP Upgrade project is the largest proposed project totaling approximately $15 million.
183
 Changes in City Contracts - As a smaller organization, the City of Solvang maintains many contracts to perform its operations. There are numerous contractual changes in the proposed budget:
o Law Enforcement – The City’s largest annual expense is contracted Police Services with the County of Santa Barbara for Law Enforcement. The City’s total expenditure in FY20- 21 was $1.8 million. In FY 21-22, the Sheriff’s department changed its rates computation methodology and proposed significant increases in charges for services.

Contract cities (Buellton, Carpinteria, Goleta, and Solvang) had negotiated through a dispute resolution a contract amount of $2.1 million. For FY 23-24, which is the last year under the existing contract, Santa Barbara County Sheriff’s Office presented a fee of $2.5 million dollars. The contract Cities have entered a mediation process with the Santa Barbara County Sheriff's Office.
o Marketing / Visitor Center –Per Council Direction and Tourism Advisory Committee recommendations, the proposed budget shows re-organized Marketing Services. The proposed organizational structure adds a local Marketing Coordinator who will manage the marketing services contract and work with local organizations to coordinate special events.

A more detailed look at the differences in operating contract costs is found in the chart below:

Organizational Changes Overview
Being highly reliant on tourism for discretionary revenues, the City experienced a significant decline in revenue due to COVID-19. This led to a reduction in service levels to essential service only. The FY 2020- 21 budget shows a low allocation of funded Full Time Equivalents (FTE) at 25 positions. The City FY 2021/22 Contract
Services
Adopted
Budget
FY 2022/23 Contract
Services
Proposed
Budget
FY 2023/24 Contract
Services
Proposed
Budget
Marketing IDK $435,915 Marketing $600,000 Marketing $600,000 Visitor Center $150,000 Visitor Center $150,000 Visitor Center $150,000 Code Enforcement $40,000 Code Enforcement $40,000 Code Enforcement $40,000 Information Technology $316,647 Information Technology $62,820 Information Technology $62,820 Planning Consultant $100,000
Building $140,000 Building $140,000 Building $140,000
Legal Fees $230,000 Legal Fees $234,000 Legal Fees $234,000 County of Santa Barbara
Law Enforcement $2,210,000
County of Santa Barbara
Law Enforcement $2,468,676
County of Santa Barbara
Law Enforcement $2,468,676
City of Goleta Library $184,855 City of Goleta Liabrary $184,855 City of Goleta Liabrary $184,855 Tree Management $83,500 Tree Management $113,500 Tree Management $113,500 Custodial $300,000 Custodial $151,000 Custodial $151,000 Sidewalk Grinding $40,000 Sidewalk Grinding $40,000 Sidewalk Grinding $40,000 Stormwater Management
Program $90,000
Stormwater Management
Program $106,950
Stormwater Management
Program $106,950
Street Sweeping $40,000 Street Sweeping $40,000 Street Sweeping $40,000 TOTAL $4,360,917 TOTAL $4,331,801 TOTAL $4,331,801
Year-to-year comparison: Operating Contracts over $35,000 (annual basis) 184
recovered well once State social distancing restrictions were lifted. FY 2021-22 marked the first year rebuilding the organization and returning service levels back to pre-COVID levels. In FY 2021-22 the City’s reorganization reinstated numerous positions, some of which were modified to best respond to current community needs.

This Financial Plan for FY 22-24 proposes final recommendations to bring the organization back to preCOVID-19 staffing levels to serve our community.

The following organizational changes are proposed but not yet incorporated into the financial statements presented in this report pending Council direction.

1. Re-establish Administrative Services Director position to oversee Finance, Human Resources, and Information Technology. This function has been handled by City Manager since onset of COVID-19.

2. Modify Marketing operations structure by establishing Marketing Manager position to manage marketing consultants and work with the community organizations to coordinate special events.

The proposal is not to increase overall marketing budget but to re-allocate management of marketing to this position.

3. Modify Code Enforcement program by adding two part-time positions to monitor downtown and city facilities on weekends and evenings.

Below is a spreadsheet outlining proposed significant changes to City staff positions and salaries as well as an organizational chart for FY 2022-23.

NOTE: The proposed changes shown in the chart below are not programmed at this time into the presented financial statements in this document.

Proposed Budget (FY22/23) Proposed Budget (FY23/24)
Administrative Services Director $ 175,000 $ 180,250
Marketing Manager $ 110,000 $ 113,300
Planning Manager/Director $ 30,000 $ 30,900
Code Enforcement Part-Time
Weekend Workers (no benefits) $ 30,000 $ 30,900
Benefits for HR Manager (part-time) $ 25,000 $ 25,750
Custodial Contract Increase $ 150,000 $ 150,000
Marketing Contract Decrease due to
transfer of Management function to
Marketing Manager
$ (110,000) $ (113,300)
TOTAL GENERAL FUND $ 410,000 $ 417,800
Proposed Significant Changes
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City of Solvang - Fiscal Year 2021-22 Organizational Chart

RESIDENTS OF CITY OF SOLVANG

CITY COUNCIL

CITY ATTORNEY CITY MANAGER

ADMINISTRATION

CITY CLERK

MANAGEMENT

ANALYST/ASSISTANT TO

THE CITY MANAGER

ACCOUNTING

SUPERVISOR
OFFICE

ASSISTANT

RECREATION

SUPERVISOR

RECREATION

COORDINATOR

ASSOCIATE

ENGINEER

PLANNING

MANAGER

PUBLIC WORKS UTILITIES

MAINTENANCE

SUPERVISOR
LEAD

MAINTENANCE
WORKER

LEAD PARKS

MAINTENANCE
WORKER

MAINTENANCE

WORKER II

MAINTENANCE

WORKER I
PARKS

MAINTENANCE

WORKER I/II

ACCOUNTING

TECHNICIAN

UTILITY BILLING
CLERK

UTILITIES

DIRECTOR
HUMAN

RESOURCES

MANAGER

PUBLIC WORKS

DIRECTOR

ASSISTANT

PLANNER
WATER

SUPERVISOR

WASTEWATER

SUPERVISOR

LEAD WATER

OPERATOR

LEAD WW

OPERATOR

WATER OPERATOR
II

WATER OPERATOR
I

WW OPERATOR III

WW OPERATOR II

WW OPERATOR I

COLLECTION
SYSTEM

OPERATOR

INFORMATION

TECHNOLOGY

BUILDING
(Contract)

MARKETING VISITOR CENTER SB COUNTY LAW

SPECIAL
EVENT
(Contract)

CODE ENFORCEMENT

JANITORIAL
(Contract)

STORMWATER
(Contract)
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Red highlights indicate newly proposed positions in the chart below.

Administration
Adopted Budget
(FY19/20)
Adopted Budget
(FY20/21)
Adopted Budget
(FY21/22)
Proposed Budget
(FY22/23)
Proposed Budget
(FY23/24)
City Manager 1.0 1.0 1.0 1.0 1.0
Administrative Services Director 1.0 0.0 0.0 1.0 1.0
Marketing Manager 0.0 0.0 0.0 1.0 1.0
Management Analyst (Assistant to City Manager) 0.0 1.0 1.0 1.0 1.0 City Clerk 1.0 0.0 1.0 1.0 1.0
Office Assistant 1.0 0.0 1.0 1.0 1.0
Parks & Recreation Director 1.0 0.0 0.0 0.0 0.0
Senior Recreation Coordinator 1.0 1.0 0.0 0.0 0.0
Recreation Supervisor 0.0 0.0 1.0 1.0 1.0
Recreation Coordinator 1.0 1.0 1.0 1.0 1.0
Recreation Clerk 1.0 0.0 0.0 0.0 0.0
Accounting Supervisor 0.0 1.0 1.0 1.0 1.0
Accountant 1.0 0.0 0.0 0.0 0.0
Accounting Technician 0.0 0.0 1.0 1.0 1.0
Accounting Assistant 1.0 1.0 0.0 0.0 0.0
Utility Billing Clerk 1.0 1.0 1.0 1.0 1.0
Human Resources Manager 0.0 0.0 0.5 0.5 0.5
Human Resource Specialist 1.0 1.0 0.0 0.0 0.0
Planning Manager/ Planning Director 1.0 0.0 1.0 1.0 1.0 Building Technician 1.0 0.0 0.0 0.0 0.0
Assistant Planner 1.0 0.0 1.0 1.0 1.0
TOTAL 15.0 8.0 11.5 13.5 13.5
Public Works
Adopted Budget
(FY19/20)
Adopted Budget
(FY20/21)
Adopted Budget
(FY21/22)
Proposed Budget
(FY22/23)
Proposed Budget
(FY23/24)
Public Works Director 0.55 0.55 1.0 1.0 1.0
Associate Engineer 1.0 1.0 1.0 1.0 1.0
Engineering Technician 1.0 0.0 0.0 0.0 0.0
Maintenance Supervisor 1.0 1.0 1.0 1.0 1.0
Lead Maintenance Worker 0.0 0.0 1.0 1.0 1.0
Maintenace Worker II 2.0 2.0 1.0 2.0 2.0
Maintenace Worker I 1.0 1.0 1.0 0.0 0.0
Lead Parks Maintenance Worker 0.0 1.0 1.0 1.0 1.0
Parks Maintenance Worker 2.0 1.0 1.0 1.0 1.0
TOTAL 8.55 7.55 8.0 8.0 8.0
Utilities
Adopted Budget
(FY19/20)
Adopted Budget
(FY20/21)
Adopted Budget
(FY21/22)
Proposed Budget
(FY22/23)
Proposed Budget
(FY23/24)
Utilities Director 0.45 0.45 1.0 1.0 1.0
Water Supervisor 1.0 1.0 1.0 1.0 1.0
Lead Water Operator 0.0 0.0 1.0 1.0 1.0
Water Operator II 2.0 2.0 1.0 0.0 0.0
Water Operator I 1.0 1.0 1.0 2.0 2.0
Water Operator I 0.0 0.0 0.0 1.0 1.0
Wastewater Supervisor 1.0 1.0 1.0 1.0 1.0
Lead WW Operator 1.0 1.0 1.0 1.0 1.0
WW Operator III 1.0 1.0 1.0 1.0 1.0
WW Operator II 1.0 1.0 1.0 2.0 2.0
WW Operator I 1.0 1.0 1.0 0.0 0.0
Collection System Operator 1.0 0.0 1.0 1.0 1.0
TOTAL 10.45 9.45 11.0 12.0 12.0
TOTAL NUMBER OF FUNDED FTE 34.00 25.00 30.50 33.50 33.50 FULL TIME EQUIVALENTS PROPOSED FOR FUNDING FY 2022-24
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The salaries and benefits shown below are based on the current organizational chart that are included in the financial statements of this document. There is one modification from the current organizational chart already included in the calculations, which is Water Operator 1 position being requested to be added. This preliminary request was presented to Council as part of Utility Rate study presentation and is tentatively programmed in the calculations.

Proposed Positions for FY 2022-23, FY 2023-24
General Fund Only

POSITION SALARY & BENEFITS
FY 2022-23 FY 2023-24
City Manager $ 266,446 $ 272,596
Management Analyst $ 156,598 $ 160,260
City Clerk $ 182,718 $ 187,180
HR Manager (0.5 FTE) $ 69,477 $ 71,308
Planning Manager $ 174,866 $ 179,111
Public Works Director/City Engineer $ 202,342 $ 207,031 Accounting Supervisor $ 142,449 $ 145,523
Maintenance Supervisor $ 112,864 $ 123,349
Assistant Planner $ 121,604 $ 124,065
Office Assistant $ 85,414 $ 86,879
Maintenance Worker II (2) $ 264,657 $ 271,767
Recreation Coordinator $ 85,554 $ 91,542
Recreation Supervisor $ 193,680 $ 200,894
Parks Maintenance I $ 78,266 $ 83,258
Accounting Technician $ 90,364 $ 96,204
WW Collection System Operator (5%) $ 4,336 $ 4,609
Associate Engineer $ 121,539 $ 124,254
Maintenance PW Lead $ 88,678 $ 90,464
Maintenance Parks Lead $ 88,678 $ 90,464
Total $ 2,530,528 $ 2,610,755
Total FTE 18.5 18.5
Proposed Positions for FY 2022-23, FY 2023-24
Utilities Funds

POSITION SALARY & BENEFITS
FY 2022-23 FY 2023-24
188
Water Fund
Utilities Director (50%) $ 140,020 $ 145,523
Water Lead Operator $ 124,514 $ 127,301
Water Operator I (3) $ 279,653 $ 289,534
Water Supervisor $ 215,127 $ 223,092
Utility Billing Clerk (50%) $ 41,358 $ 42,268
Total $ 800,671 $ 827,719
Total Water FTE 6.0 6.0
Wastewater Fund
Utilities Director (50%) $ 140,020 $ 145,523
Wastewater Supervisor $ 226,900 $ 234,866
WWTP Operator III $ 154,057 $ 159,696
WWTP Lead Operator $ 189,991 $ 196,597
WWTP Operator II (2) $ 267,629 $ 275,280
Utility Billing Clerk (50%) $ 41,358 $ 42,268
WW Collection System Operator (95%) $ 82,382 $ 87,565
Total $ 1,102,337 $ 1,141,795
Total Wastewater FTE 7.0 7.0
Total $ 1,903,008 $ 1,969,514
Total FTE 13.0 13.0
Economic /Policy/Legislative Issues Facing the City
There are several factors of uncertainty that the City Council and the community should keep in mind with the proposed FY 2022-2024 budget:

1. Economic outlook is uncertain due to recovery from COVID-19 and fuel prices spiking inflation.

2. The State is continuing to experience drought which will cause changes in water operations.

3. The City is considering Phase 2 of the Wastewater Treatment Plant upgrade which will exceed $15 M.

In order to fund this project, the City would have to utilize financing, which is not currently used by the City.

4. The Law Enforcement Services Contract is currently under dispute by the Cities due to unreasonable proposed increases in cost. The cost of law enforcement services has increased from $1.8 million to $2.5 million per year.

5. CalPERS (City’s Pension provider along with majority of California cities) unfunded liabilities and stability of the fund continue to be a concern. The City’s unfunded liability for pensions is $5 million and 189
$2 million for retiree health. As CalPERS continues to stabilize the fund through policies, the City will continue to see increases in required payments.

6. The City is currently performing a comprehensive update of the General Plan setting the path and vision for the next 20 years. The policy decisions will influence the City’s framework and influence infrastructure planning.

Agency Request Funding
Solvang values its nonprofit organizations and community partners. Each year, the City of Solvang tries to share a portion of its revenues with these organizations to help support their missions. The current City Council policy focuses on funding organizations that support humanitarian organizations with a specific focus to assist seniors, which makes up a large demographic of the community.

On the following page is the summary of the funding history from the City to the nonprofit organizations.

Additional funding requests have been submitted as follows:

Note: These expenditures are not shown in the financial statements in this document pending Council policy direction
Two requests have been submitted for community sponsored projects. • Solvang Festival Theater renovation project of approximately $5 million is funded by community donations and is nearing completion. Solvang Festival Theater have submitted a request for $300,000 funded over three years’ time period to help back-fill losses from operating revenues.

FY 21/22 request in the amount of $100,000 was recently approved by City Council. FY22/24 request is for an additional $100,000 in each year.
• Solvang Senior Center New Building project is approximately $3 million project also funded by community donations. The Senior Center is requesting $60,000 for temporary relocation expenditures during construction and use of the Veteran’s Hall for 18 months. The fee waiver amounts to approximately $79,000.

The City also received two requests for Special Events produced by non-profits. • Danish Days will be celebrating its 50th Danish Days event and have requested a one time $50,000 allocation. Historically the City allocated $25,000 per year to Danish Days. • Santa Ynez Rotary requests $25,000 annual contribution to Fourth of July Fireworks show. The City will be presented as a co-sponsor of the event.
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Other requests:
• A request from People Helping People has been submitted for $25,000 without a grant funding application.
• Elverhoj Museum is requesting extension of the current three-year contract which expires at the end of FY22/23. The one-year extension at $40,000 will align the contract term with two-year financial planning.
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Agency
Fiscal Year
2019/20
Requested
Fiscal Year
2019/20
Approved
Fiscal Year
2020/21
Requested
Fiscal Year
2020/21
Approved
Fiscal Year
2021/22
Requested
Fiscal Year
2021/22
Approved
Fiscal Year
2022/23
Requested
Atterdag at Home, Inc. $ 15,000 $ 2,000 $ 10,000 $ 15,000 $ 20,000 $ 20,000 $ - Buellton Senior Center
(SYV Senior Citizens
Foundation) $ 7,500 $ 7,500 $ 7,500 $ 10,000 $ 10,000 $ 10,000 $ 20,000 Central Coast Film Society $ 10,000 $ - $ - $ - $ - $ - $ - Eco Angel Enterprises $ 3,000 $ - $ - $ - $ - $ - $ -
Elverhøj Museum of
History and Art *Now
Contracted $ 35,000 $ 30,000 $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ - Foodbank of Santa Barbara
County $ 4,500 $ - $ - $ - $ - $ - $ -
PCPA - Pacific
Conservatory Theatre $ 16,000 $ - $ - $ - $ - $ - $ -
Santa Barbara County
Sheriff''s Benevolent Posse $ 3,000 $ - $ - $ - $ - $ - $ - Santa Ynez Valley Airport
Day $ 5,000 $ - $ - $ - $ - $ - $ -
Santa Ynez Valley Botanic
Garden Foundation $ 1,000 $ - $ - $ - $ - $ - $ -
Santa Ynez Pirate Football $ - $ - $ - $ - $ - $ - $ 10,000 Santa Ynez Valley Fruit
and Vegetable Rescue $ 7,500 $ - $ - $ - $ 10,000 $ 10,000 $ 15,000 Santa Ynez Valley Master
Chorale $ 3,000 $ - $ - $ - $ - $ - $ -
Santa Ynez Valley People
Helping People $ 20,000 $ 10,000 $ 15,000 $ 7,500 $ - $ - $ - Santa Ynez Valley Rotary
Foundation $ 25,000 $ 10,000 $ - $ - $ - $ - $ -
Santa Ynez Valley Senior
Advisory Council (dba $ 55,000 $ 40,000 $ 50,000 $ 50,000 $ 55,000 $ 55,000 $ 70,000 Santa Ynez Valley
Therapeutic Riding $ 5,000 $ 5,000 $ - $ - $ 5,000 $ 5,000 $ - Santa Ynez Valley Wind
Ensemble $ 1,000 $ - $ - $ - $ - $ - $ -
Solvang Arts and Music
Foundation (Solvang $ 10,000 $ 5,000 $ - $ - $ - $ - $ 10,000 Solvang Danish Days
Foundation $ 30,000 $ 30,000 $ - $ - $ - $ - $ -
Solvang Theaterfest $ 35,000 $ 30,000 $ - $ - $ - $ - $ - United Way of Santa
Barbara County $ 7,500 $ - $ - $ - $ - $ - $ -
Wheels N Windmills Car
Show $ 10,000 $ - $ - $ - $ - $ - $ -
Wildling Museum $ 5,000 $ - $ - $ - $ - $ - $ -
Zaca Center Preschool $ 5,000 $ - $ - $ - $ - $ - $ -
Total $ 319,000 $ 169,500 $ 117,500 $ 117,500 $ 135,000 $ 135,000 $ 125,000 City of Solvang
FY 2022-23 Grant Funding Requests
192
Solvang Vision / Strategic Goals
The City conducted a financial plan survey of its residents during January – February 2022 to weigh in on different aspects of the City. The City also held a special financial plan workshop of the City Council on Saturday, January 29, 2022.

On March 14, 2022, the City Council adopted the following goals and priorities for FY 2022-23 & FY 2023-24:

City Council Goals for Fiscal Years 2022-24 Financial Plan Goal #1: Enhance Local Water Supply & Strive for Water Independence Priorities -
• Access to water (wells)
• Reservoirs expansion
• Wastewater Treatment Plant Upgrade including Recycled Water Goal #2: Develop Additional Parking with focus on Underground Parking Priorities -
• Consider Parking Lot 2 restructure to expand Solvang Park • Develop options for underground parking including Parking Lot 4 • Seek out mixed-used developments (live/work in same place) through Public/Private partnerships
• Lot 72 improvements
• Lease private parking lots for public use
193
Goal #3: Improve Circulation and develop Multi-Modal Transportation Options
Priorities -
• Add sidewalks
• Develop bike lanes
• Improvements to Route 246 (Mission Drive) including
synchronized pedestrian crossings and traffic lights
• Wayfinding for traffic and pedestrians
Goal #4: Ensure Fiscal Sustainability and invest in Infrastructure Priorities -
• Sales Tax increase by 1% for infrastructure
• Explore Downtown Business Improvement District
• Consider funding significant Public Projects with Debt Issuance Goal # 5: Support and diversify Tourism while supporting and honoring Local Organizations serving our community
Priorities -
• Increase mid-week visitor stay
• Encourage private development or partnering with County of Santa Barbara for development of a small Convention Center while honoring and improving facilities for the Veterans (include Library needs)
• Proactively seek out small conventions to be held in Solvang • Solvang focused marketing
194
Linking City Goals to Implementing Departments/Programs:

Goal #1: Enhance Local Water
Supply & Strive for Water
Independence
Goal #2: Develop Additional Parking
with focus on Underground Parking
Goal #3: Improve Circulation and
develop Multi-Modal
Transportation Options
Goal #4: Ensure Fiscal Sustainability
and invest in Infrastructure
Goal #5: Support and diversify
Tourism while supporting and
honoring Local Organizations
serving our community
Utilities Department
- Water Supply and Distribution
- Wastewater Treatment Plant
- Groundwater Sustainability Agency
Public Works Department
- Engineering Division
Public Works Department
- Engineering Division
Administration Department
- Administrative Services
- Marketing / Tourism
- Planning & Building
Public Works Department
- Maintenance Division
Administration Department
- Administrative Services
- Marketing / Tourism
- Recreation
Administration Department
- Planning and Building
- Administrative Services
Public Works Departments
- Engineering Division
Utilities Department
- Water Supply and Distribution
- Wastewater Treatment Plant (WWTP)
Administration Department
- Planning and Building
195

FINANCIAL POLICIES

STRATEGIC GOALS & FINANCIAL PLANNING
A. Strategic Plan
The City will establish a Strategic Plan setting forth the long-term vision and strategic direction for the City of Solvang. The Strategic Plan will provide a long-term perspective for service delivery and budgeting, thus establishing links between authorized spending and broad organizational goals.

B. Financial Plan
Through the process of financial plan development, the City will:

1. Identify community service level needs for essential services

2. Establish financial plan goals in alignment with community vision and the Strategic Plan

3. Identify available resources and organize programs required to provide these services

4. Identify program activities, program objectives, and establish program policies to deliver desired outcomes

5. Set standards to measure and evaluate performance

BUDGET MONITORING
The City will formally review the City’s fiscal condition, and amend appropriations if necessary, at mid-point after the beginning of each financial plan.

LONG-TERM FINANCIAL PLANNING
A. Fiscal Forecasts
The City will evaluate long-term structural budget balance through development of five-year forecasts for all major operating funds, Capital Improvement Program, and Debt Service. The five-year forecasts will be analyzed and updated with each financial plan for most current trends in revenues and expenditures.

B. Balanced Budget
The City will maintain a balanced budget for the Financial Plan. The budget is balanced when:
196

1. The sum of estimated revenues and appropriated Fund Balances/Net Position is equal to appropriations.

2. Operating Revenues and Transfers-In must fully cover Operating Expenditures/ Expenses, including debt service and Transfers-Out. Operating Expenditures/Expenses for the purposes of balancing the annual budget shall include that year’s contribution to capital Funds deemed required to maintain existing assets. Further, Operating Expenditures/ Expenses shall include the portion of Funds required to maintain the viability of internal service Funds for the purposes in which they were created.

3. Minimum reserves policy levels must be maintained.

4. The balancing of Operating Revenues and Operating Expenditures (as defined above) is a goal that should be applied over a period of time which extends beyond current appropriations. Temporary shortages or operating deficits can and do occur, but they shall not be tolerated as extended trends.

C. Appropriations of One-Time Funds
One-time funds should only be applied to one-time appropriations.

One-time funds are defined as:
a) Over-realized revenues and expenditures savings between the budgeted appropriations and actual revenue and expenditures.
b) Fund reserves above minimum policy requirements
One-time appropriations are defined as:
a) Investment in Capital Improvement Program
b) Paying down unfunded liabilities
c) Appropriations toward short-term initiatives in alignment with long-term strategic goals

FUND BALANCE RESERVE/ WORKING CAPITAL
Fiscal stability is an important factor to the City. The City desires to maintain a prudent level of financial resources to guard its stakeholders against service disruptions in the event of unexpected temporary revenue shortfalls or unpredicted one-time expenses. In addition, this policy is intended to document the appropriate reserve level to protect the City’s credit worthiness.
197
A. General Fund

1. The City shall maintain a Contingency General Fund Balance Reserve of 50% to address unanticipated, non-reoccurring needs. It is the intent of the City to limit the use of the Contingency Reserve. Reserves shall not normally be applied to recurring annual operating expenditures. Reserves may, however, be used to allow time for the City to restructure its operations in a deliberate manner (as might be required in an economic downturn), but such use will only take place in the context of an adopted long-term plan.

2. The City shall establish and maintain a Capital Improvement Program (CIP) reserve equal to 50% of the total CIP expenditures planning over a five-year period. City shall revenue the funding level annually.

3. The City’s top two General Fund revenues are Transient Occupancy Tax (TOT) and Sales Tax. These revenues constitute approximately 65% of the General Fund total revenue.

The City shall set-up a General Fund Revenue Stabilization Reserve to smooth out impacts of economic fluctuations. In any fiscal year where TOT & Sales tax actual revenues are over-realized by more than 3% of budgeted amount and the amount collected is higher by 3% of the five-year preceding historic average, the City shall consider setting aside the over-realized revenue in the General Fund Revenue Stabilization Reserve.

B. Enterprise Funds: Water Fund & Sewer Fund
Enterprise funds are a proprietary fund type used to report an activity for which a fee is charged to external users for goods or services. The City shall apply one-time over-realized revenues and expenditure savings in a fiscal year toward building a working capital reserve to a minimum level of Working Capital in Enterprise Funds equivalent to six months of regular, ongoing operating expenses (except for Transit fund). The City shall achieve this reserve goal by Fiscal Year 2025-26.

CAPITAL IMPROVEMENT PROGRAM FUNDING
The City is committed to maintain the civic assets it already has in place. The City will add new assets or upgrade existing assets to accommodate the City’s long-term strategic goals and Council adopted plans, growth, and future public needs. The City will implement a formal and integrated with the Financial Planning approval process for projects in the long-term financial plan.
198
The City will develop and integrate a long-term Capital Improvement Plan funding plan with Financial Planning process and fiscal forecasts. The City’s Capital Improvement Funding Plan will include:

1. Capital Improvement Program Fund which will set aside funds for Capital Improvement Program current and future funding needs.

2. Capital Improvement Program funding needs will include replacement and maintenance of existing assets and addition of new assets in alignment with the City Council policies and adopted plans.

3. When considering any new asset, the City will carefully consider its financial ability to operate and maintain the asset.

DEBT FINANCING
The City will consider the use of debt financing for one-time capital improvement project only when the project’s useful life will exceed the term of the financing. Additionally, the City will adhere to the following policies when evaluating debt financing feasibility:

1. Debt Financing Revenue Sources
Capital improvements will be financed primarily through user fees, services charges, assessments, special taxes, land-based financings, or developer agreements when benefits can be specifically attributed to users of the facility. Accordingly, development impact fees should be created and implemented at levels sufficient to ensure that new development pays its fair share of the cost of constructing necessary community facilities.

2. Debt Capacity
a) General Purpose Debt Capacity:

The City will carefully monitor its levels of general-purpose debt. Because the general purpose debt capacity is limited, it is important that the City only use general purpose debt financing for high-priority projects where the City cannot reasonably use other financing methods.
b) Enterprise Funds Debt Capacity:

The City will set enterprise fund rates at levels needed to fully cover debt service requirements as well as operations, maintenance, administration and capital improvement costs.
199

FIVE-YEAR FUND FORECASTS
200

GENERAL FUND FORECAST
The General Fund is the primary operating fund of a government. The City of Solvang general fund revenues are derived from Transient Occupancy Taxes, Sales Tax, Property Tax, Fees for Services, Overhead Contributions from the Enterprise Funds, Interest Income and Transfers from Special Revenue Funds.

The General Fund revenues fund the general operating government activities as well as the capital improvement and infrastructure needs not otherwise funded through business activities of Enterprise Funds.

FORECAST
COVID-19 has had a large impact on the City’s General Fund. Approximately 50% of the City’s General Fund revenue comes from Transient Occupancy Tax. In March 2020, stay-at-home orders were enacted and Solvang’s TOT revenues grinded to a halt. The spring and summer months are very popular times for tourists to visit Solvang and the impact was substantial. In all, the City lost approximately $2 million in TOT revenues.

In Fiscal Year 2019-20 significant budgetary reductions were implemented contracting City operations to essential services only. This resulted in significant re-organization and elimination of positions within the General Fund to achieve savings, per Council policy direction.

Fortunately, Solvang’s tourism economy has rebounded well and current Fiscal Year 2021-22 TOT and sales tax receipts are expected to be a record high with TOT at approximately $5 million and sales tax at approximately $2 million in receipts. Another source of assistance the City received is funding from the American Rescue Plan. Solvang is scheduled to receive $1.3 million in total. Half of the funds have already been received and another half is expected to be received at the beginning of next fiscal year. As a result of the improving tourism economy, and stimulus support, the proposed budget is balanced meaning that ongoing revenues meet ongoing expenditures.

The General Fund graph below shows the actual revenue and expenditure trends from Fiscal Year 2016-17 through current, the proposed Fiscal Year 2022-23 and FY2023-24 Budgets, and a forecast forward through Fiscal Year 2025-26. In summary, the projections show that the General Fund is structurally balanced to fund ongoing essential services with ongoing revenues. The graph below shows Revenue in blue, Expenditures in orange, and Fund Balance in grey.

The expenditure assumptions include recommended organizational changes as presented in this report.

Expenditures also include Capital Improvement Assumptions.

The revenues include impacts of COVID-19 and anticipated levels of recovery. Revenue assumptions also include one-time funding from American Rescue Plan in the amount of $1.3M.

Even though this forecast continuesto show a strong fiscal position and long-term fiscal health, the fund balance steadily declines throughout the forecasted timeframe due to one-time investments in infrastructure. This forecast also does not include impacts of the uncertainties. The City should continue to manage General Fund expenditures vigilantly and look for opportunities to increase revenues via economic development and increases in taxes and fees. The following uncertainties should be recognized when making policy decisions:
201

1. Economic outlook is uncertain due to recovery from COVID-19 and fuel prices spiking inflation.

Inflation can cause significant unanticipated increases in both operating costs and Capital Improvement Projects.

2. CalPERS (City’s Pension provider along with majority of California cities) unfunded liabilities and stability of the fund continue to be a concern. The City’s unfunded liability for pensions is $5 million and for retiree health $2 million. As CalPERS continues to stabilize the fund through policies, the City will continue to see increases in required payments.

3. The City is currently performing a comprehensive update of the General Plan to setting the path and vision for the next 20 years. The policy decisions will influence the City’s framework and influence infrastructure planning.

FORECAST ASSUMPTIONS HIGHLIGHTS

REVENUE
Transient Occupancy Tax, Sales Tax, and Property Tax constitute approximately 80% of all General Fund revenues.

Transient Occupancy Tax (TOT): Transient Occupancy Tax is approximately 50% of the total General Fund revenues. Occupancy tax total revenue collected decreased at an average rate of 1.6% over the last five fiscal years. This decrease is due to the 26% decrease experienced in Fiscal Year 2019-20 when stay-at-home orders forced hotels to be closed during the COVID-19 pandemic. Forecasts are positive as tourism has rebounded $-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
General Fund Forecast
Revenue Total Expenditure Operating Expenditure
Capital Expenditure Fund Balance
202
steadily over the past year. In fact, current fiscal year TOT is expected to be record high exceeding pre-COVID levels.

The graph below shows TOT growth by year.

Tourists come to Solvang throughout the entire year, but especially during the summer months. The following graph shows TOT cash collections by year. The TOT cash collections show seasonality with higher TOT revenue in the summer months versus the winter season.

As visible in the chart, COVID-19 had a significant impact on City revenues during FY19-20. In all, the City lost approximately $2 million in TOT revenues due to the stay-at-home closures attributed to the COVID-19 pandemic.
-30.00%
-20.00%
-10.00%

0.00%

10.00%

20.00%

30.00%
0 1,000
2,000
3,000
4,000
5,000
6,000
Percent
$ in thousands
Fiscal Year
Transient Occupancy Tax
Occupancy Tax Occupancy Tax % change
203
Sales Tax: Sales Tax is approximately 16% of the total General Fund revenues. Sales Tax total revenue collected has been increasing at an average rate of 6.2% over the last five fiscal years.

The graph below shows Sales Tax growth by year and by category of activity. Sales tax was impacted during the stay-at-home closures of COVID-19 but rebounded strongly once visitors began returning to Solvang. $-
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
7/09
12/09
5/10
10/10
3/118/111/126/12
11/12
4/139/132/147/14
12/14
5/15
10/15
3/168/161/176/17
11/17
4/189/182/197/19
12/19
5/20
10/20
3/21
Transient Occupany Tax - Monthly Cash Collections
FY 2009-10 through FY 2020-21
-15.00%
-10.00%
-5.00%

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%
0 500
1,000
1,500
2,000
2,500
Percent
$ in thousands
Fiscal Year
Sales Tax
Sales Tax Sales Tax % change
204
Property Tax: Property Tax is approximately 16% of the total General Fund revenues. Property Tax total revenue collected has been increasing at an average rate of 3.2% over the last five fiscal years.

The graph below shows property tax growth by year.

The City also receives additional revenues from its various fees for services, including franchise fees, business certificates, planning and building fees, recreation fees and public works permitting fees. Collectively, these fees for services amount to approximately $615,000 each year.

The following graph details the sources included in the Fees for Services revenue categories, which includes a slight increase in 2021-22 versus 2020-21.
-6.00%
-4.00%
-2.00%

0.00%

2.00%

4.00%

6.00%

8.00%
0 200
400
600
800
1,000
1,200
1,400
1,600
1,800
Percent
$ in thousands
Fiscal Year
Property Taxes
Property Tax Property Tax % change
0 50,000
100,000
150,000
200,000
250,000
300,000
Franchise Fees Business Certs/Fees Planning/Building Fees Recreation Fees PW Permit Fees Fees for Services
2020-21 2021-22 2022-23 2023-24
205

EXPENDITURE
The table below shows the top five General Fund operating expenditures by category as a percent of total General Fund allocations based on the actual FY 2020-21 amounts, budgeted FY 2021-22 amounts and proposed budgets for FY 2022-23 and FY 2023-24.

General Fund Operating Expenditures
Actual (FY20/21) Adopted Budget
(FY21/22)
Proposed Budget
(FY22/23)
Proposed
Budget
(FY23/24)
Salaries & Benefits 24% 30% 22% 28%
County Contracted Services 29% 27% 22% 27%
Services 23% 21% 14% 16%
Tourism 11% 10% 8% 9%
Utilities 4% 3% 2% 2%
Expenditure Assumptions
The following categories in the General Fund Expenditures carry the most significant impacts on the General Fund net financial position.

Pension Unfunded Liability
The City provides employees with pension benefits through a contract with California Public Employee’s Retirement System (CalPERS). In 2016, the CalPERS Board adopted a policy with a lower anticipated rate of return, thus significantly increasing required pension contributions to the City. The amount required to be paid toward unfunded liabilities to CalPERS will grow from $262 thousand in Fiscal Year 2019-20 to $416 thousand in Fiscal Year 2024-25. Rates will continue to increase through fiscal year 2026-27 and additional increases may apply based on CalPERS Board policy decisions to address unfunded liabilities.

County Contracted Services
The City of Solvang contracts with the County of Santa Barbara for Law Enforcement, Library, and Animal Services. For Fiscal Year 2021-22, the Santa Barbara County Sheriff’s office presented increases ranging from 30 to 40 percent to the contract cities. The cities had disputed the increase due to unreasonable changes to the calculation methodology and settled the dispute at about half of the proposed increase. For Fiscal Year 2022-23, the Sheriff's Office presented another significant increase which is currently under dispute. The comparative costs have increased from Fiscal Year $1.8 million two years ago, to $2.1 million in the current fiscal year, and proposed $2.5 million for Fiscal Year 2022-23 by the Sheriff’s Department.

Capital Improvement Program (CIP)
206
The City adopts a 10-Year Capital Improvement Program plan annually. The CIP is developed along with the operating budget process to meet the City’s overall priories in alignment with short and long-term plans and fiscal considerations. This forecast includes assumptions for CIP allocations based on the presented CIP plan.

The proposed Fiscal Year 2021-22 Budget includes several studies to assess the CIP infrastructure needs. The proposed Capital Improvement Program for Fiscal Year 2022-24 Financial Plan is aligned with City Council Goals. Projects include Water and Wastewater facilities upgrades and maintenance, traffic migration and road improvements, parking structure study, and improvements to parks.

Salary & Benefits Operating Expenditures
The forecast assumes 3% annual increases in Salaries & Benefits in the outer years, which would include Cost of Living Increases, general increases in healthcare and other insurance and step-increases.

Other Operating Expenditures
The forecasts assume 3% inflation on cost of operating expenditures. 207

WATER ENTERPRISE FUND FORECAST
The Water Enterprise Fund is a proprietary type of fund used to report an activity for which a fee is charged to external users for goods or service. The Water Fund revenues are derived from water charges for providing the services. The City of Solvang has conducted a water rate study during FY 2021-22, which will be presented to the City Council in June 2022. If adopted, the new rates would take effect July 1, 2022. The following forecasts reflect these proposed rate increases. Previously, the City of Solvang water fees have not been raised since 2016.

FORECAST
The Water Fund is experiencing a few different stresses at the current time. The Solvang City Council declared a Stage One Drought in the City in April 2021, and a stage two drought in August 2021. The State of California has experienced another dry spring season and reservoir levels are low and will continue to deplete during the summer months. Solvang relies primarily on State water and local wells for its water supply. For calendar year 208
2021, Solvang received a historic low 5% allocation of State water, which matches the previous all time historic low. As a result, City Council approved a purchase of $400,000 of supplementary water in Fiscal Year 20-21 and another $675,000 purchase of supplemental water in Fiscal Year 2021-22, negatively impacting the Water Fund. Furthermore, the State is indicating that conditions may continue to worsen. The City of Solvang local water supply from wells is not sufficient to cover the water usage demand. Only about half of the City’s water usage is derived from local sources. On a positive note, the City will have paid off the long-term debt through the Central Coast Water Authority Bond, which was a long-term infrastructure debt payable to the State. This will result in ongoing expenditure savings of approximately $800,000 starting in Fiscal Year 2022-23.

The City is also enrolled in a process to purchase additional Table-A water through an agreement with the County and several other jurisdictions. The timing of purchase is unknown at this time and the City holds $800,000 in reserves for this purchase. This amount was a transfer of General Fund dollars to the water fund.

The Water Fund graph below shows the actual revenue and expenditure trends from Fiscal Year 2016-17 through current, the proposed Fiscal Year 2021-22 Budget, and a forecast forward through Fiscal Year 2024-

25. In summary, the water fund revenues are no longer projected to meet ongoing expenditures unless proposed rate increases are adopted. Capital improvement needs outlined in the CIP section of this budget and drought conditions place further burden on the fund and will deplete the fund balance within the forecasted timeframe.

The graph below shows the Water Fund forecast with water rates increases.

The graph below shows Water Fund forecast without water rates increases. $(6,000,000)
$(4,000,000)
$(2,000,000)
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Water Fund Forecast
Revenue Total Expenditure Operating Expenditures Capital Improvement Program Fund Balance 209

FORECAST ASSUMPTIONS HIGHLIGHTS

REVENUE
Water charges are the funding source for the Water Fund. Enterprise funds are business activity funds that are structurally balanced by funding all operating and capital expenditures through charges to customers. General Fund allocations can be applied to fund Enterprise Funds activities, but this practice limits the availability of General Fund sources to provide with general governmental activity core services both for operations and investment in capital. In the past the City of Solvang allocated General Fund dollars to fund the Water Fund activities. For example, in Fiscal-Year 2018-19, the General Fund contributed to the Water Fund $405 thousand for the Water Meter Replacement Project.

EXPENDITURE
The table below shows the top four Water Fund operating expenditures by category as a percent of total Water Fund allocations based on the actual FY 2020-21 amounts, budgeted FY 2021-22 amounts and proposed budgets for FY 2022-23 and FY 2023-24.

Water Fund Operating Expenditures
Actual (FY20/21) Adopted Budget
(FY21/22)
Proposed Budget
(FY22/23)
Proposed Budget
(FY23/24)
Utilities 67% 58% 38% 42%
Salaries & Benefits 9% 10% 10% 10%
Services 4% 3% 4% 3%
$(10,000,000)
$(5,000,000)
$-
$5,000,000
$10,000,000
$15,000,000
2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Water Fund Forecast
Revenue Total Expenditure Operating Expenditures Capital Improvement Program Fund Balance 210
Expenditure Assumptions
The following categories in the Water Fund carry the most significant impacts on the Water Fund net financial position.

State and Purchased Water Payments
The forecast is based on State water payment forecast developed by the Central Coast Water Authority. The Central Coast Water Authority forecast is based on costs associated with the State water delivery system to the City.

Capital Improvement Program (CIP)
The City adopts a 10-Year Capital Improvement Program plan annually. This forecast includes assumptions for CIP allocations based on the presented CIP plan.

The proposed Fiscal Year 2022-24 Financial Plan includes several studies to assess the CIP infrastructure needs.

The next financial plan forecast will be adjusted based on the results of the studies and the General Plan Update.

Current inflation trends pose potential significant risk that CIP expenditures will rise above budget.

Pension Unfunded Liability
The City provides employees with pension benefits through a contract with California Public Employee’s Retirement System (CalPERS). In 2016, the CalPERS Board adopted a policy to lower their anticipated rate of return, thus significantly increasing required pension contributions from the City. The amount required to be paid toward unfunded liabilities to CalPERS will grow from $228 thousand in Fiscal Year 2018-19 to $437 thousand in Fiscal Year 2023-24. The Water Fund portion of this payment constitutes approximately 24% or $104 thousand in Fiscal Year 2023-24. Further increases due to CalPERS policy changes may occur. -15.00%
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5.00%

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0 1,000
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4,000
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7,000
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Fiscal Year
Water Revenue
Water Revenue Water Revenue % change
211
Salary & Benefits Operating Expenditures
The forecast assumes 3% annual increases in Salaries & Benefits and operating expenditures, which would include Cost of Living Increases, general increases in healthcare and other insurance and step-increases.

Current inflation trends could significantly impact operating expenditures. Staff will monitor trends closely throughout the year.
212

WASTEWATER ENTERPRISE FUND FORECAST
The Wastewater Enterprise Fund is a proprietary type of fund used to report an activity for which a fee is charged to external users for goods or services. The Wastewater Fund revenues are derived from wastewater charges for providing the services. The City of Solvang has conducted a wastewater rate study during FY 2021- 22, which will be presented to the City Council in June 2022. If adopted, the new rates would take effect July 1, 2022. The following forecasts reflect these proposed rate increases. The City of Solvang wastewater fees have not been structurally updated since 2011 and are as follows:

FORECAST
The Wastewater Fund is experiencing significant stresses at the current time. Mainly, these stresses are related to capital expenses needing to take place at the Wastewater Treatment Plant. The most critical improvement was completed in the current fiscal year upgrading the Plant’s aeration system (Phase 1). After conducting an RFP, bids came in higher than expected with the low bid at $2,829,200. The Wastewater Fund balance was not sufficient to fund this project. In order to fund the project, the City drew a budget adjustment of $802,000 from the Vehicle Equipment Pool Fund. Despite this transfer, the fund balance reserves have been exhausted and the fund is overcommitted (negative fund balance) starting in FY 2021-22.

City Council approved moving forward with Phase 2, which is a major upgrade to the facility planning for the next 20 to 30 years. Council also approved Phase 3 as a minimal upgrade to allow for future upgrades for recycled water.

The Wastewater Fund graph below shows the actual revenue and expenditure trends from Fiscal Year 2017-18 through current, the proposed Fiscal Year 2022-23 and Fiscal Year 2023-24 Budgets, and a forecast forward through Fiscal Year 2026-27.

In summary, the Wastewater revenues are not sufficient to cover ongoing operating expenditures. Moreover, significant needs to upgrade critical infrastructure show an over $20 million budget gap by Fiscal Year 2024-25.

The proposed budget is IMBALANCED for this major operating fund and needs to be addressed immediately. 213
The City conducted a rate study in the current fiscal year. The proposed utility rate increases will provide with sufficient revenues to address the negative fund balance and pay for operating and capital improvement expenditures. Significant capital improvement projects such as the WWTP Upgrade Project for Phases 2 and 3 are assumed to be debt financed in the rate study to smooth out rate increases over time. With debt financing, the Fund is balanced where the proposed rate increases will pay for the debt payments and the fund balance will be maintained at no less than six months of operating expenditures per adopted fiscal policy.

The graph below shows the Wastewater Fund forecast without rate increases. $(30,000,000)
$(25,000,000)
$(20,000,000)
$(15,000,000)
$(10,000,000)
$(5,000,000)
$-
$5,000,000
$10,000,000
$15,000,000
2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2025-2026 Wastewater Fund Forecast
Revenue Total Expenditure Operating Expenditure
Capital Improvement Program Fund Balance
$(35,000,000)
$(30,000,000)
$(25,000,000)
$(20,000,000)
$(15,000,000)
$(10,000,000)
$(5,000,000)
$-
$5,000,000
$10,000,000
$15,000,000
Wastewater Fund Forecast
Revenue Total Expenditure Operating Expenditure
Capital Improvement Program Fund Balance
214

FORECAST ASSUMPTIONS HIGHLIGHTS

REVENUE
Wastewater charges: are the funding source for the Wastewater Fund. Enterprise funds are business activity funds that are structurally balanced by funding all operating and capital expenditures through charges to customers.

EXPENDITURE
The table below shows the top three Wastewater Fund operating expenditures by category as a percent of total Wastewater Fund allocations based on the actual FY 2020-21 amounts, budgeted FY 2021-22 amounts and proposed budgets for FY 2022-23 and FY 2023-24.

Wastewater Fund Operating Expenditures
Actual (FY20/21) Adopted Budget
(FY21/22)
Proposed Budget
(FY22/23)
Proposed Budget
(FY23/24)
Salaries & Benefits 30% 32% 23% 18%
Utilities 15% 12% 8% 6%
Services 13% 8% 6% 5%
Expenditure Assumptions
The following categories in the Wastewater Fund carry the most significant impacts on the Wastewater Fund net financial position.

Capital Improvement Program (CIP)
-20.00%
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10.00%

20.00%

30.00%

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0 500
1,000
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2,000
2,500
3,000
3,500
4,000
Percent
$ in thousands
Fiscal Year
Wastewater revenue
Sewer revenue Revenue % change
215
The City adopts a 10-Year Capital Improvement Program plan annually. This forecast includes assumptions for CIP allocations based on the presented CIP plan.

The proposed Fiscal Year 2021-22 Budget includes several studies to assess the CIP infrastructure needs. The next financial plan forecast will be adjusted based on the results of the studies and the General Plan Update.

Pension Unfunded Liability
The City provides employees with pension benefits through a contract with California Public Employee’s Retirement System (CalPERS). In 2016, the CalPERS Board adopted a policy lower anticipated rate of return, thus significantly increasing required pension contributions to the City. The amount required to be paid toward unfunded liabilities to CalPERS will grow from $262 thousand in Fiscal Year 2019-20 to $416 thousand in Fiscal Year 2024-25. Rates will continue to increase through fiscal year 2026-27 and additional increases may apply based on CalPERS Board policy decisions to address unfunded liabilities.

Salary & Benefits Operating Expenditures
The forecast assumes 3% annual increases in Salaries & Benefits, which would include Cost of Living Increases, general increases in healthcare and other insurance and step-increases. 216

REVENUES & EXPENDITURES

BY FUND
217
Fund Balances
General Fund Water Wastewater Transit Gov't. Impact
Fees
Traffic
Safety Gas Tax
100 500 501 502 200 201 202
Fund Balance as of 6/30/20
(unrestricted) $ 5,417,841.00 $ 6,995,046.83 $ 3,152,961.34 $ 1,684,596.57 $ 2,114,547.00 $ 4,795.51 $ 149,546.45 FY 20-21 (actual)
+Revenues $ 8,877,746.19 $ 5,136,053.38 $ 1,917,191.81 $ 998,642.28 $ 262,242.08 $ 5,246.43 $ 228,701.93 -Expenditures $ 7,589,019.00 $ 5,352,196.34 $ 2,173,946.76 $ 1,029,085.93 $ 776,487.00 $ 8,050.00 $ 118,122.00 Capital Expenses $ 526,726.00 $ 204,899.00 $ 2,776,794.00 $ 26,913.50 $ 190,000.00 Fund Balance as of 6/30/21 $ 6,179,842.19 $ 6,574,004.87 $ 119,412.39 $ 1,627,239.42 $ 1,410,302.08 $ 1,991.94 $ 260,126.38 FY 21-22 (budgeted)
+Revenues $ 8,960,557.00 $ 4,682,110.00 $ 1,798,920.00 $ 942,199.00 $ 46,963.00 $ 5,050.00 $ 268,487.00 -Expenditures $ 9,178,485.00 $ 5,323,757.00 $ 2,531,162.00 $ 1,101,309.00 $ 10,000.00 $ 5,050.00 $ 118,122.00 Capital Expenses $ 1,415,000.00 $ 480,000.00 $ 150,000.00 $ 160,000.00 $ 72,000.00 $ - $ 310,000.00 Fund Balance as of 6/30/22 $ 4,546,914.19 $ 5,452,357.87 $ (762,829.61) $ 1,308,129.42 $ 1,375,265.08 $ 1,991.94 $ 100,491.38 FY 22-23 (preliminary) *See note below
+Revenues $ 10,977,833.00 $ 5,302,270.00 $ 2,363,378.00 $ 1,213,468.00 $ 23,312.00 $ 5,050.00 $ 268,487.00 -Expenditures $ 9,016,137.00 $ 5,610,455.00 $ 2,753,014.00 $ 1,444,193.00 $ 10,000.00 $ 5,050.00 $ 118,122.00 Capital Expenses $ 3,290,000.00 $ 1,290,000.00 $ 960,000.00 $ 300,000.00 $ - $ - $ 250,000.00 Fund Balance as of 6/30/23 $ 3,218,610.19 $ 3,854,172.87 $ (2,112,465.61) $ 777,404.42 $ 1,388,577.08 $ 1,991.94 $ 856.38 FY 23-24 (preliminary)
+Revenues $ 10,069,974.00 $ 5,611,225.00 $ 2,736,434.00 $ 1,213,468.00 $ 23,312.00 $ 5,050.00 $ 268,487.00 -Expenditures $ 8,977,980.00 $ 4,950,848.00 $ 2,772,548.00 $ 1,119,193.00 $ 10,000.00 $ 5,050.00 $ 118,122.00 Capital Expenses $ 1,165,000.00 $ 1,730,000.00 $ 2,010,000.00 $ 215,000.00 $ - $ - $ 150,000.00 Fund Balance as of 6/30/24 $ 3,145,604.19 $ 2,784,549.87 $ (4,158,579.61) $ 656,679.42 $ 1,401,889.08 $ 1,991.94 $ 1,221.38 * These numbers reflect that the Wastewater Treatment Plant (WWTP) upgrade will require financing.

FUND
218
Local
Transportation Measure A Skytt Mesa Vehicle
Equipment Pool OPEB Trust Fund SYV TBID
203 204 205 600 650 700
Fund Balance as of 6/30/20
(unrestricted) $ 198,073.76 $ 550,457.65 $ 334,276.30 $ 2,154,538.00 $ 814,801.34 $ 21,828.23 FY 20-21 (actual)
+Revenues $ 170,616.64 $ 449,472.02 $ 215,237.74 $ 154,887.77 $ 85,000.00 $ 375,004.00 -Expenditures $ 50,000.00 $ 13,960.72 $ 197,377.00 $ 865,055.61 $ - $ 309,944.80 Capital Expenses
Fund Balance as of 6/30/21 $ 318,690.40 $ 985,968.95 $ 352,137.04 $ 1,444,370.16 $ 899,801.34 $ 86,887.43 FY 21-22 (budgeted)
+Revenues $ 84,725.00 $ 396,281.00 $ 220,524.00 $ 224,802.00 $ 85,000.00 $ 470,000.00 -Expenditures $ 35,000.00 $ 3,000.00 $ 221,650.00 $ 130,000.00 $ - $ 480,000.00 Capital Expenses $ - $ 1,218,000.00 $ -
Fund Balance as of 6/30/22 $ 368,415.40 $ 161,249.95 $ 351,011.04 $ 1,539,172.16 $ 984,801.34 $ 76,887.43 FY 22-23 (preliminary)
+Revenues $ 84,725.00 $ 466,753.00 $ 220,524.00 $ 225,338.00 $ 85,000.00 $ 470,000.00 -Expenditures $ 35,000.00 $ 33,000.00 $ 221,650.00 $ 325,000.00 $ 480,000.00 Capital Expenses $ - $ 468,000.00
Fund Balance as of 6/30/23 $ 418,140.40 $ 127,002.95 $ 349,885.04 $ 1,439,510.16 $ 1,069,801.34 $ 66,887.43 FY 23-24 (preliminary)
+Revenues $ 84,725.00 $ 510,174.00 $ 220,524.00 $ 225,338.00 $ 85,000.00 $ 470,000.00 -Expenditures $ 35,000.00 $ 33,000.00 $ 221,650.00 $ 165,000.00 $ 480,000.00 Capital Expenses $ 250,000.00 $ 593,000.00
Fund Balance as of 6/30/24 $ 217,865.40 $ 11,176.95 $ 348,759.04 $ 1,499,848.16 $ 1,154,801.34 $ 56,887.43 FUND
219
Revenue and Expenditure by Fund:

Summary of All Funds
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024

REVENUE
100- General Fund $ 8,877,746 $ 8,960,557 $ 10,977,833 $ 10,069,974 200- Government Impact Fees $ 262,242 $ 46,963 $ 23,312 $ 23,312 201- Traffic Safety $ 5,246 $ 5,050 $ 5,050 $ 5,050
202- Gas Tax $ 228,702 $ 268,487 $ 268,487 $ 268,487
203- Local Transportation $ 170,617 $ 84,725 $ 84,725 $ 84,725 204- Measure A $ 449,472 $ 396,281 $ 467,346 $ 510,174
205- Skytt Mesa $ 215,238 $ 220,524 $ 220,524 $ 220,524 300- Capital Projects Fund $ 742,624 $ 2,996,100 $ 4,009,100 $ 2,159,100 500- Water $ 5,136,053 $ 4,682,110 $ 5,302,270 $ 5,611,225 501- Wastewater $ 1,917,192 $ 1,798,920 $ 2,363,378 $ 2,736,434 502- Transit $ 971,728 $ 942,199 $ 1,213,468 $ 1,213,468 600- Vehicle Equipment Pool $ 154,888 $ 224,802 $ 225,338 $ 225,338 650- OPEB Trust Fund $ - $ 85,000 $ 85,000 $ 85,000
700- SYV TBID $ 375,004 $ 470,000 $ 470,000 $ 470,000
803- Water Capital Projects $ 1,655,173 $ 480,000 $ 1,290,000 $ 1,730,000 804- WWTP Capital Projects $ 26,914 $ 150,000 $ 960,000 $ 2,010,000 805- Transit Capital Projects $ - $ 160,000 $ 300,000 $ 215,000 TOTAL $ 21,188,838 $ 21,971,718 $ 28,265,831 $ 27,637,810

EXPENSE
100- General Fund $ 7,589,019 $ 9,178,485 $ 12,306,137 $ 10,142,980 200- Government Impact Fees $ 776,487 $ 10,000 $ 10,000 $ 10,000 201- Traffic Safety $ 8,050 $ 5,050 $ 5,050 $ 5,050
202- Gas Tax $ 118,122 $ 118,122 $ 368,122 $ 268,122
203- Local Transportation $ 50,000 $ 35,000 $ 35,000 $ 285,000 204- Measure A $ 13,961 $ 3,000 $ 501,000 $ 626,000
205- Skytt Mesa $ 197,377 $ 221,650 $ 221,650 $ 221,650 300- Capital Projects Fund $ 744,273 $ 2,995,000 $ 4,008,000 $ 2,158,000 500- Water $ 5,352,196 $ 5,803,757 $ 6,900,455 $ 6,680,848 501- Wastewater $ 2,173,946 $ 2,681,162 $ 3,713,014 $ 4,782,548 502- Transit $ 1,002,172 $ 1,101,309 $ 1,444,193 $ 1,334,193 600- Vehicle Equipment Pool $ 865,056 $ 130,000 $ 325,000 $ 165,000 650- OPEB Trust Fund $ - $ - $ - $ -
700- SYV TBID $ 309,945 $ 480,000 $ 480,000 $ 480,000
803- Water Capital Projects $ 852,173 $ 480,000 $ 1,290,000 $ 1,730,000 804- WWTP Capital Projects $ 26,914 $ 150,000 $ 960,000 $ 2,010,000 805- Transit Capital Projects $ - $ 160,000 $ 300,000 $ 215,000 TOTAL $ 20,079,689 $ 23,552,535 $ 32,867,621 $ 31,114,391 NET $ 1,109,149 $ (1,580,817) $ (4,601,790) $ (3,476,581) 220
Revenue and Expenditure by Fund:
100 - General Fund
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Occupancy Tax $ 4,079,754 $ 3,632,629 $ 4,677,010 $ 4,770,550 Sales Tax $ 1,606,443 $ 1,419,000 $ 1,954,600 $ 2,021,200 Property Tax $ 1,541,836 $ 1,474,254 $ 1,464,254 $ 1,474,254 Other Taxes $ - $ - $ - $ -
Fees for Services $ 615,105 $ 486,805 $ 612,055 $ 612,055 Rental/Lease Income $ (4,452) $ 5,000 $ 5,000 $ 5,000
Grants $ 230,439 $ 1,089,355 $ 1,089,355 $ 211,355
Miscellaneous $ 50,371 $ 10,200 $ 10,200 $ 10,200
Donations $ 8,780 $ 1,800 $ 1,800 $ 1,800
Overhead Contributions $ 541,109 $ 557,342 $ 696,388 $ 696,388 Events $ (950) $ 14,000 $ 14,000 $ 14,000
Interest Income $ 6,849 $ 47,000 $ 40,000 $ 40,000
Reimbursements/Transfers $ 202,461 $ 223,172 $ 413,172 $ 213,172 TOTAL $ 8,877,746 $ 8,960,557 $ 10,977,833 $ 10,069,974 Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ - $ 6,000 $ 6,000 $ 6,000
Salaries & Benefits $ 1,531,554 $ 2,401,536 $ 2,481,122 $ 2,548,833 CalPERS UAL $ 125,716 $ 178,366 $ 87,200 $ 94,059
CALPERS Normal $ 64,936 $ 115,589 $ 121,228 $ 126,670
OPEB Trust $ 70,000 $ 56,596 $ 56,596 $ 56,596
Supplies $ 121,543 $ 198,279 $ 212,279 $ 202,279
Repairs & Maintenance $ 125,280 $ 157,126 $ 188,826 $ 188,826 Equipment $ 23,964 $ 25,149 $ 17,149 $ 17,149
Utilities $ 273,481 $ 248,250 $ 248,250 $ 248,250
County Contracted Services $ 2,197,021 $ 2,486,507 $ 2,750,546 $ 2,752,378 Services $ 1,730,073 $ 1,968,421 $ 1,688,119 $ 1,588,119 Hospitality/Wellness $ 6,302 $ 8,000 $ 8,000 $ 8,000
Agency Contributions $ 127,500 $ 137,500 $ 35,000 $ 35,000 Emergency Planning $ 470 $ 10,560 $ 10,960 $ 10,960
Taxes, Fees & Permits $ 18,545 $ 19,450 $ 19,450 $ 19,450 Finance Costs $ 2,020 $ 2,200 $ 2,700 $ 2,700
Capital Outlay $ 43,211 $ 188,741 $ 35,000 $ 35,000
Tourism $ 857,238 $ 923,415 $ 923,415 $ 923,415
Projects $ 270,046 $ 46,800 $ 50,000 $ 40,000
Misc $ 119 $ - $ - $ -
Transfers Out $ - $ - $ 3,364,297 $ 1,239,297
TOTAL $ 7,589,019 $ 9,178,485 $ 12,306,137 $ 10,142,980 NET $ 1,288,727 $ (217,928) $ (1,328,304) $ (73,006)
221
Revenue and Expenditure by Fund:
200 - Government Impact Fees
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ 1,971 $ 28,539 $ 4,888 $ 4,888
Grants $ 258,649 $ - $ - $ -
Interest Income $ 1,622 $ 18,424 $ 18,424 $ 18,424
Reimbursements/Transfers $ -
TOTAL $ 262,242 $ 46,963 $ 23,312 $ 23,312
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Transfers $ 744,273 $ -
Projects $ 32,214 $ 10,000 $ 10,000 $ 10,000
TOTAL $ 776,487 $ 10,000 $ 10,000 $ 10,000
NET $ (514,245) $ 36,963 $ 13,312 $ 13,312
222
Revenue and Expenditure by Fund:
201 - Traffic Safety
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ 5,231 $ 5,050 $ 5,050 $ 5,050
Interest Income $ 15 $ - $ -
TOTAL $ 5,246 $ 5,050 $ 5,050 $ 5,050
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Transfers $ 8,050 $ 5,050 $ 5,050 $ 5,050
TOTAL $ 8,050 $ 5,050 $ 5,050 $ 5,050
NET $ (2,804) $ - $ - $ -
223
Revenue and Expenditure by Fund:
202 - Gas Tax
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Grants $ 227,964 $ 267,037 $ 267,037 $ 267,037
Interest Income $ 738 $ 1,450 $ 1,450 $ 1,450
TOTAL $ 228,702 $ 268,487 $ 268,487 $ 268,487
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Transfers $ 118,122 $ 118,122 $ 368,122 $ 268,122
Projects $ -
TOTAL $ 118,122 $ 118,122 $ 368,122 $ 268,122
NET $ 110,580 $ 150,365 $ (99,635) $ 365
224
Revenue and Expenditure by Fund:
203 - Local Transportation
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Grants $ 170,199 $ 84,203 $ 84,203 $ 84,203
Interest Income $ 418 $ 522 $ 522 $ 522
TOTAL $ 170,617 $ 84,725 $ 84,725 $ 84,725
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Transfers $ 50,000 $ 35,000 $ 35,000 $ 285,000
TOTAL $ 50,000 $ 35,000 $ 35,000 $ 285,000
NET $ 120,617 $ 49,725 $ 49,725 $ (200,275)
225
Revenue and Expenditure by Fund:
204 - Measure A
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Taxes $ 447,070 $ 395,688 $ 466,753 $ 509,581
Interest Income $ 2,402 $ 593 $ 593 $ 593
TOTAL $ 449,472 $ 396,281 $ 467,346 $ 510,174
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Grants $ 6,000 $ 3,000 $ 3,000 $ 3,000.00
Projects $ 7,961 $ - $ 498,000 $ 623,000
TOTAL $ 13,961 $ 3,000 $ 501,000 $ 626,000
NET $ 435,511 $ 393,281 $ (33,654) $ (115,826)
226
Revenue and Expenditure by Fund:
205 - Skytt Mesa
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Taxes $ 214,971 $ 219,024 $ 219,024 $ 219,024.00
Interest Income $ 267 $ 1,500 $ 1,500 $ 1,500.00
TOTAL $ 215,238 $ 220,524 $ 220,524 $ 220,524
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Repairs & Maintenance $ 92,844 $ 99,000 $ 99,000 $ 99,000 Utilities $ 80,533 $ 92,450 $ 92,450 $ 92,450
Services $ 5,000 $ 5,000 $ 5,000 $ 5,000
Taxes, Fees & Permits $ 16,500 $ 12,200 $ 12,200 $ 12,200 Projects $ 2,500 $ 13,000 $ 13,000 $ 13,000
TOTAL $ 197,377 $ 221,650 $ 221,650 $ 221,650
NET $ 17,861 $ (1,126) $ (1,126) $ (1,126)
227
Revenue and Expenditure by Fund:
300 - Capital Projects
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Interest Income $ (1,649) $ 1,100 $ 1,100 $ 1,100
Reimbursements/Transfers $ 744,273 $ 2,995,000 $ 4,008,000 $ 2,158,000 TOTAL $ 742,624 $ 2,996,100 $ 4,009,100 $ 2,159,100
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Projects $ 744,273 $ 2,995,000 $ 4,008,000 $ 2,158,000
TOTAL $ 744,273 $ 2,995,000 $ 4,008,000 $ 2,158,000
NET $ (1,649) $ 1,100 $ 1,100 $ 1,100
228
Revenue and Expenditure by Fund:
500 - Water
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ 23,020 $ 41,110 $ 41,110 $ 41,110
Rental/Lease Income $ 20,737 $ 18,000 $ 18,000 $ 18,000 Grants $ - $ - $ - $ -
Water and Sewer $ 5,052,829 $ 4,529,000 $ 5,122,150 $ 5,521,105 Misc. Income $ 28,944 $ 17,500 $ 17,510 $ 17,510
Interest Income $ 8,188 $ 20,000 $ 12,000 $ 12,000
Reimbursements/Transfers $ 2,335 $ 56,500 $ 91,500 $ 1,500 TOTAL $ 5,136,053 $ 4,682,110 $ 5,302,270 $ 5,611,225
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Overhead Contributions $ 295,249 $ 304,107 $ 297,097 $ 297,097 Salaries & Benefits $ 487,040 $ 596,299 $ 661,030 $ 679,110 CalPERS UAL $ 38,515 $ 34,316 $ 96,268 $ 103,840
CALPERS Normal $ 27,216 $ 29,263 $ 34,839 $ 36,250
OPEB Trust $ - $ 4,468 $ 4,468 $ 4,468
Supplies $ 63,216 $ 63,900 $ 65,625 $ 65,625
Repairs & Maintenance $ 119,073 $ 132,500 $ 199,500 $ 199,500 Equipment $ 390 $ 2,167 $ 1,000 $ 1,000
Utilities $ 3,593,661 $ 3,345,640 $ 2,600,702 $ 2,784,033 Services $ 233,321 $ 186,270 $ 245,707 $ 195,707
Taxes, Fees & Permits $ 12,654 $ 16,590 $ 18,590 $ 18,590 Finance Costs $ 7,180 $ 6,000 $ 6,000 $ 6,000
Capital Outlay $ 42,764 $ 114,737 $ 31,000 $ 31,000
Depreciation Expense $ 351,293 $ 360,000 $ 360,000 $ 360,000 Transfers $ 91,979 $ 480,000 $ 1,324,128 $ 1,764,128
Projects $ 32,845 $ 126,000 $ 133,000 $ 133,000
Water Allocation Acquisition $ - $ - $ 820,000 $ -
Misc. Expense $ 123 $ 1,500 $ 1,500 $ 1,500
Capitalized Assets $ (44,322) $ - $ - $ -
TOTAL $ 5,352,196 $ 5,803,757 $ 6,900,455 $ 6,680,848
NET $ (216,143) $ (1,121,647) $ (1,598,184) $ (1,069,623) 229
Revenue and Expenditure by Fund:
501 - Wastewater
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ 12,806 $ 14,820 $ 14,824 $ 14,824
Rental/Lease Income $ - $ - $ - $ -
Grants $ - $ - $ - $ -
Water and Sewer $ 1,394,489 $ 1,383,400 $ 1,917,854 $ 2,128,910 Misc. Income $ 7,647 $ 5,700 $ 5,700 $ 5,700
Interest Income $ 2,203 $ 15,000 $ 5,000 $ 5,000
Reimbursements/Tranfers $ 500,047 $ 380,000 $ 420,000 $ 582,000 TOTAL $ 1,917,192 $ 1,798,920 $ 2,363,378 $ 2,736,434
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Overhead Contributions $ 183,689 $ 189,200 $ 354,676 $ 354,676 Salaries & Benefits $ 651,345 $ 850,157 $ 835,751 $ 856,256 CalPERS UAL $ 124,471 $ 135,633 $ 221,667 $ 239,101
CALPERS Normal $ 34,496 $ 41,676 $ 43,060 $ 44,654
OPEB Trust $ - $ 8,936 $ 8,936 $ 8,936
Supplies $ 45,172 $ 56,485 $ 56,715 $ 56,715
Repairs & Maintenance $ 67,698 $ 79,375 $ 79,375 $ 79,375 Equipment $ 55 $ 4,013 $ 4,013 $ 4,013
Utilities $ 320,242 $ 315,700 $ 285,750 $ 285,750
Services $ 272,183 $ 224,854 $ 238,350 $ 238,350
Taxes, Fees & Permits $ 27,304 $ 33,800 $ 33,800 $ 33,800 Finance Costs $ 7,769 $ 6,500 $ 6,500 $ 6,500
Capital Outlay $ 12,049 $ 109,333 $ - $ -
Depreciation Expense $ 420,044 $ 455,000 $ 455,000 $ 455,000 Transfers $ 871,227 $ 150,000 $ 1,068,922 $ 2,118,922
Projects $ 3,906 $ 20,000 $ 20,000 $ -
Misc. Expense $ 44 $ 500 $ 500 $ 500
Capitalized Assets $ (867,747) $ - $ - $ -
TOTAL $ 2,173,946 $ 2,681,162 $ 3,713,014 $ 4,782,548
NET $ (256,755) $ (882,242) $ (1,349,636) $ (2,046,114) 230
Revenue and Expenditure by Fund:
502 - Transit
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ 37,682 $ 35,000 $ 55,000 $ 55,000
Grants $ 854,560 $ 878,199 $ 1,131,968 $ 1,131,968
Misc. Income $ - $ 15,000 $ 7,500 $ 7,500
Interest Income $ 1,845 $ 11,000 $ 16,000 $ 16,000
Reimbursements/Tranfers $ 77,641 $ 3,000 $ 3,000 $ 3,000 TOTAL $ 971,728 $ 942,199 $ 1,213,468 $ 1,213,468
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Overhead Contributions $ 62,170 $ 64,035 $ 44,615 $ 44,615 Supplies $ 76,947 $ 110,620 $ 114,120 $ 114,120
Repairs & Maintenance $ 1,953 $ 13,000 $ 14,500 $ 14,500 Utilities $ 1,260 $ 1,800 $ 2,760 $ 2,760
County/Other Contracted Services $ 581,949 $ 658,830 $ 708,657 $ 708,657 Services $ 171,029 $ 137,524 $ 144,041 $ 119,041
Capital Outlay $ (26,914) $ - $ - $ -
Depreciation Expense $ 133,777 $ 115,000 $ 115,000 $ 115,000 Projects $ - $ 500 $ 500 $ 500
Transfers $ - $ - $ 300,000 $ 215,000
Capitalized Assets $ - $ - $ - $ -
TOTAL $ 1,002,172 $ 1,101,309 $ 1,444,193 $ 1,334,193
NET $ (30,444) $ (159,110) $ (230,725) $ (120,725)
231
Revenue and Expenditure by Fund:
600 - Vehicle Equipment Pool
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Misc. Income $ - $ - $ - $ -
Overhead Contributions $ 43,439 $ - $ - $ -
Interest Income $ 1,416 $ 7,991 $ 7,991 $ 7,991
Reimbursements/Tranfers $ 110,033 $ 216,811 $ 217,347 $ 217,347 TOTAL $ 154,888 $ 224,802 $ 225,338 $ 225,338
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Capital Outlay
Depreciation Expense $ 63,056 $ 35,000 $ 35,000 $ 35,000 Misc. Expense $ - $ - $ - $ -
Transfers $ 802,000 $ 95,000 $ 290,000 $ 130,000
TOTAL $ 865,056 $ 130,000 $ 325,000 $ 165,000
NET $ (710,168) $ 94,802 $ (99,662) $ 60,338
232
Revenue and Expenditure by Fund:
650 - OPEB Trust Fund
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Contributions to OPEB Trust Fund $ 85,000 $ 85,000 $ 85,000 Investments/Gains
TOTAL $ - $ 85,000 $ 85,000 $ 85,000
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
TOTAL $ - $ - $ - $ -
NET $ - $ 85,000 $ 85,000 $ 85,000
233
Revenue and Expenditure by Fund:
700 - SYV Tourism Bus Imp Dist
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Reimbursements/Transfers $ 375,004 $ 470,000 $ 470,000 $ 470,000 TOTAL $ 375,004 $ 470,000 $ 470,000 $ 470,000
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
City Council Contributions $ 303,653 $ 470,000 $ 470,000 $ 470,000 Taxes, Fees & Permits $ 6,292 $ 10,000 $ 10,000 $ 10,000 TOTAL $ 309,945 $ 480,000 $ 480,000 $ 480,000
NET $ 65,059 $ (10,000) $ (10,000) $ (10,000)
234
Revenue and Expenditure by Fund:
800 - General Fixed Asset
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Capitalized Assets $ 835,073 $ - $ - $ -
TOTAL $ 835,073 $ - $ - $ -
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Projects $ - $ -
TOTAL $ - $ - $ - $ -
NET $ 835,073 $ - $ - $ -
235
Revenue and Expenditure by Fund:
803 - Water Capital Projects
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Capitalized Assets $ - $ - $ - $ -
Transfers $ 1,655,173 $ 480,000 $ 1,290,000 $ 1,730,000 TOTAL $ 1,655,173 $ 480,000 $ 1,290,000 $ 1,730,000
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Projects $ 852,173 $ 480,000 $ 1,290,000 $ 1,730,000
TOTAL $ 852,173 $ 480,000 $ 1,290,000 $ 1,730,000
NET $ 803,000 $ - $ - $ -
236
Revenue and Expenditure by Fund:
804 - WWTP Capital Projects
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Capitalized Assets $ - $ - $ - $ -
Transfers $ 26,914 $ 150,000 $ 960,000 $ 2,010,000
TOTAL $ 26,914 $ 150,000 $ 960,000 $ 2,010,000
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Projects $ 26,914 $ 150,000 $ 960,000 $ 2,010,000
TOTAL $ 26,914 $ 150,000 $ 960,000 $ 2,010,000
NET $ - $ - $ - $ -
237
Revenue and Expenditure by Fund:
805 - Transit Capital Projects
Revenues
Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Capitalized Assets $ - $ - $ - $ -
Transfers $ - $ 160,000 $ 300,000 $ 215,000
TOTAL $ - $ 160,000 $ 300,000 $ 215,000
Expenditures Actuals Budgeted Preliminary Preliminary
2020-2021 2021-2022 2022-2023 2023-2024
Projects $ - $ 160,000 $ 300,000 $ 215,000
TOTAL $ - $ 160,000 $ 300,000 $ 215,000
NET $ - $ - $ - $ -
238

DEPARTMENT / PROGRAM

SUMMARIES
239
Departments / Program Structure
The City of Solvang organization includes three departments: Administration, Public Works and Utilities. Within these three departments, there are 15 main divisions, as noted below. • Administration Department
o Program – City Council
o Program – Administrative Services
 City Manager’s Office
 City Attorney’s Office
 Finance
 Human Resources
o Program – Recreation
o Program – Information Technology
o Program – Planning and Building
o Program – Marketing / Tourism
o Program – Public Safety/Law Enforcement
• Public Works Department
o Program – Engineering Division
o Program – Maintenance Division
o Program – Stormwater Management
o Program – Transit
• Utilities Department
o Program – Water Supply and Distribution
o Program – Sewer Collection
o Program – Wastewater Treatment Plant (WWTP)
o Program – Groundwater Sustainability Agency - Management 240
Department Description:

The Administration Department performs a wide variety of roles in the operations of the City:
 Policy. The program budget for the City Council, the legislative arm of the City that sets policy and appoints City Manager and City Attorney, is housed within the Administration Department.
 Administrative Head of Government. The City Manager implements the policy set by City Council and works as facilitator with the Council, community, and City departments.

Under direction of the City Council, the City Manager manages all City Departments (Administration, Public Works, and Utilities).
 Organizational Support. The Administration Department performs a key support role to the entire organization in the areas of City Clerk, Finance, Human Resources, and Information Technology.
 Community Support. The Administration Department also performs a direct role with the community in the programs of Recreation, Planning and Building, Public Safety/Law Enforcement and Code Enforcement.
 Marketing. As a tourist destination, the Administration Department is also the marketing and tourism arm of the City.

The Administration Department consists of the following programs and divisions. • Program – City Council
o The City Council is the five-member legislative body of the City of Solvang.

Members of the City Council are elected by district to staggered four-year terms, with the exception of the Mayor who is elected at large to a two-year term. The City Council establishes policies for the City, which are implemented by staff under the direction of the City Manager.
• Program – Administrative Services
o The Administrative Services program consists of the City Manager’s Office, City Attorney’s Office, Finance Division and Human Resources.  The City Manager is the administrative head of the City and is appointed by, and serves at the pleasure of the City Council. The City Manager is responsible for implementing the vision and policy direction of the City Council while concurrently administering all operations of the City, including leadership and management of all personnel, financial resources, and delivery of basic governmental services. Other key personnel in the City Manager’s Office include the Assistant to the City

ADMINISTRATION DEPARTMENT
241
Manager, the City Clerk, who serves as the official custodian of all City records, and the Office Assistant.
 The City Attorney is appointed by the City Council as the chief legal advisor for the City and provides legal services to the City through a contractual arrangement approved by the City Council. The City Attorney’s Office manages all aspects of the City’s legal affairs; researches, drafts and/or reviews ordinances, resolutions, contracts, bonds and other legal documents supporting the actions of the City Council; advises on the legality of various procedural and substantive matters; represents the City in administrative proceedings and court trials; and manages all litigation and oversees outside counsel as appropriate.
 The Finance Division’s primary function is to ensure the financial integrity of the City of Solvang by providing excellent financial services and maintaining the public trust. The division is responsible for the maintenance of an effective financial accounting system, which accurately reflects the financial operations of the City and offers a framework for financial planning and analysis. The Finance Division also oversees the City’s investment program.
 The Human Resources Division maintains equitable systems of classification and compensation, conducts recruitments and employee selection, initiates training, and maintains labor relations for the organization.
• Program – Recreation
o The Recreation Division is responsible for the administration of recreation classes offered by private instructors and the coordination of numerous City-sponsored special events including the Easter Eggstravaganza, Mother-Son Luau, and Haunted House, among others. This program is supported, in large measure, by participant registration fees. Another responsibility of this division is the coordination of facility rentals including the Veterans' Memorial Building, Sunny Fields Park and Hans Christian Andersen Park. The City of Solvang and the City of Buellton maintain a MOU to provide joint recreation services within Santa Ynez Valley.
• Program – Information Technology
o As a smaller organization, the City of Solvang maintains a contract for information technology services to align the City’s infrastructure with a larger firm consisting of IT specialists and experts. Together, the City and the contractor 242
team work together to continuously improve and enhance the City’s IT infrastructure, and efficiently and safely support all the technology needs of the organization.
• Program – Planning and Building
o The Planning and Building Division oversees land use policies and regulations, guides and regulates land uses/development proposals, promotes the sustainable growth of the community, encourages zoning code compliance, as well as facilitating the safe construction of buildings and structures set forth by the California Building Code. The Planning and Building division also serves as the main support body for the City’s Planning Commission and Design Review Committee.
• Program – Marketing / Tourism
o The City of Solvang’s economic engine is Tourism. Over 50% of General Fund revenue is derived from Tourism. Another 15% of revenues are derived from sales tax. These tourism-driven revenue sources help fund numerous City operations. The City maintains a contract with a marketing firm to ensure the City continues to see healthy tourism levels.
• Program – Public Safety/Law Enforcement
o The Santa Barbara County Sheriff’s Office provides full-service police services to the City of Solvang through a five-year Law Enforcement Contract. The Sheriff’s Office provides general law enforcement, traffic enforcement, commercial vehicle enforcement, criminal investigations, graffiti and gang enforcement, and school resource services under this contract. Fire services are provided to the City of Solvang by Santa Barbara County Fire District out of Station #30, which is housed in the same building as City Hall. The City also provides Code Enforcement services through a separate contractor.

Department FTEs:

Department FTEs
Adopted Budget
(FY20/21)
Adopted
Budget
(FY21/22)
Proposed
Budget
(FY22/23)
Proposed
Budget
(FY23/24)
City Manager 1.0 1.0 1.0 1.0
Management Analyst (Assistant to
the City Manager) 1.0 1.0 1.0 1.0
City Clerk 0.0 1.0 1.0 1.0
Office Assistant 0.0 1.0 1.0 1.0
243
Senior Recreation Coordinator 1.0 0.0 0.0 0.0
Recreation Supervisor 0.0 1.0 1.0 1.0
Recreation Coordinator 1.0 1.0 1.0 1.0
Accounting Supervisor 1.0 1.0 1.0 1.0
Accounting Technician 0.0 1.0 1.0 1.0
Accounting Assistant 1.0 0.0 0.0 0.0
Utility Billing Clerk 1.0 1.0 1.0 1.0
Human Resources Manager 0.0 0.5 0.5 0.5
Human Resource Specialist 1.0 0.0 0.0 0.0
Supervising Planner 0.0 1.0 1.0 1.0
Assistant Planner 0.0 1.0 1.0 1.0
TOTAL 8.0 11.5 11.5 11.5

Department Operating Expenditures:

Department Operating Expenditures
Actual (FY20/21) Adopted Budget
(FY21/22)
Proposed Budget
(FY22/23)
Proposed Budget
(FY23/24)
City Council $ 775,432 $ 611,965 $ 450,332 $ 442,114
Administrative
Services $ 1,236,980 $ 1,647,922 $ 1,465,860 $ 1,392,452 Recreation $ 154,356 $ 287,236 $ 318,469 $ 331,560
Information
Technology $ 88,405 $ 324,000 $ 400,000 $ 400,000
Planning and
Building $ 780,842 $ 780,248 $ 591,598 $ 598,388
Marketing/Tourism $ 857,238 $ 923,415 $ 923,415 $ 923,415 Public Safety/Law
Enforcement $ 1,933,403 $ 2,210,000 $ 2,468,676 $ 2,468,676 TOTAL $ 5,826,655 $ 6,784,786 $ 6,618,350 $ 6,556,605
Major Accomplishments (FY21/22):
• Led General Plan Update through first three stages of the process including community engagement and formation of General Plan Advisory Committee. The following milestones were achieved.
o Council and Planning Commission adopted Guiding Principles based on community input and GPAC recommendations
o Adopted Preferred Land Use Alternative
• Transitioned the City to Elections by District
• Onboarded newly formed Council appointed Committee’s, Design Review Committee and Tourism Advisory Committee
244
• Completed General Fund Fees Study
• Completed Utility Rate Study
• Initiated RFP process for Impact Fees Study
• Developed Fiscal Year 2022-24 Financial Plan including Council Goal Setting Session • Engaged consultant to conduct a poll for revenue measures • Received the Government Fiscal Officers Association Distinguished Budget Presentation Award for FY 21-22 budget, for the first time in the history of Solvang • Received outstanding Comprehensive Annual Financial Report Award from Government Finance Officers Association (31 of past 32 years).
• Engaged consultant to develop strategy for Wastewater Treatment Plant Upgrade Project
• Updated Employee Handbook
• Filled 10 vacancies and re-established service levels post COVID-19 including key department head roles
• Implemented permitting software
• Continued to produce Solvang City Hall Quarterly Newsletter (Nyheder) • Engaged consultant to update Emergency Management Plan • Prepared modifications to City Code to address various planning related issues which were adopted by City Council
Work Program Highlights (FY22/24):
• Complete General Plan Update
• Develop recommendations for European Style Plaza in downtown • Conduct Resident Satisfaction Survey to inform the next financial plan development • Develop FY 24/26 Financial Plan
• Update Capital Improvement Program in alignment with General Plan Update • Develop solutions for parking including options for a two-story parking structure • Continue to develop solutions for traffic mitigation. The proposed Capital Improvement Program includes projects to improve circulation and safety. • Pursue opportunities to partner with other organizations to develop a small Convention Center
• Develop financing strategies for major Capital Improvement Program projects • Focus marketing strategy to support Solvang business and quality of life for local residents
• Work with Utilities department to enhance local water supply and research opportunities for recycled water
• Provide support for 2022 Election
245
Department Description:

The Public Works Department oversees all engineering activities within the City’s infrastructure systems. The Public Works Department is also tasked with maintaining a safe and wellmaintained appearance at all the City’s facilities, parks, and open spaces. The Public Works Department also manages the environmental services afforded to City residents and businesses through programs that include solid waste and storm water management. The Public Works Department also manages the Santa Ynez Valley Transit (SYVT) program.

Department of Public Works consists of the following programs:
• Program – Engineering Division
o The City’s Engineering Division manages the City's Capital Improvement Program including program planning & development, engineering design, management of consultant contracts, construction management, and inspection. The Division provides engineering review and inspection of public improvements that are part of land development projects. The Division processes and issues Encroachment Permits for various activities within the public right‐of‐way, and issues Grading Permits.
• Program – Maintenance Division
o The City of Solvang’s Maintenance Division is responsible for the operation and maintenance of many of the public improvements and facilities Solvang residents and visitors see and use on a day‐to‐day basis. These include the public streets, storm drain system, sidewalks, street trees, public parking lots, public restrooms, and public buildings such as the Veteran's Memorial Hall. The Division also maintains the City’s parks and city-owned open spaces, including Solvang Park, Hans Christian Andersen Park, and Sunny Fields Park.
• Program – Stormwater Management
o The City maintains and operates a stormwater and flood control system, which includes drainage inlets, culverts, open channel drainage ditches, and underground storm drains that convey stormwater. The City works with Santa Barbara County Flood Control District (SBCFCD) to minimize flooding impacts. • Program – Transit
o Santa Ynez Valley Transit (SYVT) is a Joint-Powers Agency funded by State and Federal transit grant funds through the Cities of Buellton and Solvang and the Santa Barbara County. The SYVT mission is to provide safe, dependable, and onPUBLIC WORKS DEPARTMENT 246
time transportation services transporting riders to, from and around Solvang, Buellton, Santa Ynez, and Los Olivos with convenient scheduled bus stops.

Department FTEs:

Department FTEs
Adopted
Budget
(FY20/21)
Adopted
Budget
(FY21/22)
Proposed
Budget
(FY22/23)
Proposed
Budget
(FY23/24)
Public Works Director 0.55 1.0 1.0 1.0
Associate Engineer 1.0 1.0 1.0 1.0
Maintenance Supervisor 1.0 1.0 1.0 1.0
Lead Maintenance Worker 0.0 1.0 1.0 1.0
Maintenace Worker II 2.0 1.0 2.0 2.0
Maintenace Worker I 1.0 1.0 0.0 0.0
Lead Parks Maintenance Worker 1.0 1.0 1.0 1.0
Parks Maintenance Worker 1.0 1.0 1.0 1.0
TOTAL 7.55 8.0 8.0 8.0
Department Operating Expenditures:

Department Operating Expenditures
Actual (FY20/21) Adopted Budget
(FY21/22)
Proposed Budget
(FY22/23)
Proposed Budget
(FY23/24)
Engineering &
Environmental $ 146,779 $ 143,724 $ 107,984 $ 109,483
Maintenance $ 206,459 $ 201,275 $ 188,461 $ 195,318
Parks Maintenance $ - $ 546,764 $ 512,458 $ 519,132
Stormwater
Management $ 213,781 $ 325,929 $ 291,645 $ 294,816
Transit $ 895,308 $ 986,309 $ 1,029,193 $ 1,004,193
TOTAL $ 1,462,327 $ 2,204,001 $ 2,129,740 $ 2,122,942
FY 2021-22 Overview
The past fiscal year was a transitional year for the newly organized Public Works Department.

In addition to addressing the City’s facility and parks needs through the waning Covid-19 pandemic, culminating in the reopening of Copenhagen Drive to public traffic, the city filled the department head, parks and maintenance lead positions.
247
A high level of service to the community was maintained throughout the year by the Parks and Maintenance crew. The City Engineering Division also completed a major $1 million plus paving rehabilitation project on Alisal Road and other projects listed on the City’s 10-year Capital Improvement Program. However, there were a few projects that completion has been delayed due to various reasons. These include the Hans Cristian Anderson Park upgrades which were delayed due to a delay in receiving grant funding, the City Hall Generator which is currently under design and should soon be out to bid, the HCA and Sunny Fields Parking Lot Slurry project which has been was intentionally delayed to combine it with the 2022 Roadway Slurry Seal to add potential value by combining these projects, and the Second Street Drainage project which has recently been bid.

Now under new leadership, the Public Works Department looks to continue to build in 2022-23 by filling the Assistant Engineer and Maintenance Worker 1 positions.

Major Accomplishments (FY21/22):
• Completed the South Alisal Road Pavement Reconstruction Project. • Completed City Hall “Drought Tolerant” Landscaping Project. • Completed Solvang Park Re-Sod and other Improvements. • Implemented PlanetBids Software for City Public Bids and Requests for Proposals (RFP’s). • Filled Public Works Maintenance Positions.
• Implemented City-Wide Pavement Management System for project scoping. • Completed the City of Solvang Local Road Safety Plan. • Initiate the installation of two new streetlights on Skyt Mesa Drive by PG&E • Purchased one new SYVT bus.
• Procured new Contract with Transit Operator for SYVT (5-year Contract). • Re-opened Copenhagen Drive to Vehicular Traffic.
• Performed ongoing repairs and grinding of raised sidewalk locations to mitigate trip hazards.
• Managed street sweeping, and sidewalk pressure washing annual contracts. • Installed new 30” Storm Drain in advance of Development Project on Copenhagen Drive • Re-established City Traffic Control for Special Events • Initiated Facilities Operations and Master Plan
Work Program Highlights (FY22/23):
• Construction of HCA Park Multi-Upgrade Project.
• Construction of Second Street Drainage Improvements (Phase 2). • Begin construction of Lots 4 & 5 EV Charging Project. • Purchase First 100% Electric Bus for SYVT
• Municipal Facilities Operations and Master Plan.
• Construct (Light) Road Maintenance Project (Slurry Seal) 248
• Scope and Design (Medium) Road Maintenance Project (Thin Overlay) for FY 23/24 • Implement Annual Roadway Striping Maintenance Project • Convert Encroachment Permit Process to Electronic Process (NeoGov) • Implement Asset Management Program for City Fleet and Facility Maintenance 249
Department Description:

The Utilities Department maintains oversight of critical resources that are everyday staples to all members of the community. The Utilities Department oversees Water Supply and Distribution, Sewer Collection and Wastewater Treatment, possible future Recycled Water, the water conservation program, and the Eastern Management Area Groundwater Sustainability Agency (EMA-GSA). The Utilities Department implements the day-to-day operation and maintenance of the City’s water supply and distribution system, and sewer collection system and Wastewater Treatment Plant. The Department performs the strategic planning, project management, and engineering for these critical facilities and future facilities. The Department also assists in management of the EMA-GSA. The utility staff also maintains strict and efficient financial management of the water and wastewater funds, acting as the fiduciary of these departments.

The Utilities Department consists of the following programs:
• Program – Water Supply and Distribution
o The Water Division operates and maintains the City's water supply and distribution facilities and provides potable water to the residents and business of Solvang. These facilities include 3 water storage tanks/reservoirs, 6 production water wells, 4 pump stations, chlorination and ammonia facilities, a hydro-pneumatic tank, and 40 miles of waterline throughout the City of Solvang. The Water Division is also responsible for reading all the water meters on a monthly basis.
• Program – Sewer Collection
o The City of Solvang sewer collection system consists of 32 miles of sewer pipeline ranging in size from 6" diameter to 18" diameter and over 600 sewer manholes. The sewer collection system is operated under a Permit issued by the Regional Water Quality Control Board. The Wastewater Division also operates and maintains two sewer lift (pumping) stations. Sewer lines throughout the City are cleaned on a regular basis by use of special hydraulic jetting equipment that removes blockages and flushes the lines.
• Program – Wastewater Treatment Plant (WWTP)
o The City of Solvang operates a Sequencing Batch Reactor (SBR) type Wastewater Treatment Plant (WWTP) with a design capacity of 1.5 million gallons per day (MGD). The WWTP operates under a Waste Discharge Permit issued by the Regional Water Quality Control Board. The WWTP currently receives and treats wastewater from the City of Solvang and the Santa Ynez Community Services District (SYCSD) which serves the town of Santa Ynez. The SYCSD owns 0.30 MGD capacity in the

UTILITIES DEPARTMENT
250
Solvang WWTP. The Plant provides full secondary treatment of the wastewater received. The WWTP discharges treated wastewater to percolation ponds located adjacent to the Plant.
• Program – Groundwater Sustainability Agency - Management o The Santa Ynez River Valley Groundwater Basin is divided into three different Management Areas: Western, Central and Eastern. Solvang is part of the Eastern Management Area of the Groundwater Sustainability Agency. The Eastern Management Area agencies include the County of Santa Barbara, Santa Ynez River Water Conservation District (Parent District), Santa Ynez- Improvement District No. 1, and the City of Solvang. The Parent District is currently the lead agency. Each Management Area is governed by a Groundwater Sustainability Agency (GSA) Board/Committee with support and input from agency staff. The EMA-GSA Board and staff have worked together to develop and implement a Groundwater Sustainability Plan (GSP) for the Basin which will be managed under a coordination agreement per the Sustainable Groundwater Management Act regulations.

Department FTEs:

Department FTEs
Adopted
Budget
(FY20/21)
Adopted Budget
(FY21/22)
Proposed
Budget
(FY22/23)
Proposed
Budget
(FY23/24)
Utilities Director 0.45 1.0 1.0 1.0
Water Supervisor 1.0 1.0 1.0 1.0
Lead Water Operator 0.0 1.0 1.0 1.0
Water Operator II 2.0 1.0 0.0 0.0
Water Operator I 1.0 1.0 3.0 3.0
Wastewater Supervisor 1.0 1.0 1.0 1.0
Lead WW Operator 1.0 1.0 1.0 1.0
WW Operator III 1.0 1.0 1.0 1.0
WW Operator II 1.0 1.0 2.0 2.0
WW Operator I 1.0 1.0 0.0 0.0
Collection System Operator 0.0 1.0 1.0 1.0
TOTAL 9.45 11.0 12.0 12.0
Department Operating Expenditures:

Department Operating Expenditures
251
Actual
(FY20/21)
Adopted Budget
(FY21/22)
Proposed
Budget
(FY22/23)
Proposed
Budget
(FY23/24)
Water Supply and Distribution*
$
5,067,165
$
5,783,757
$
5,250,455
$
4,590,848
Sewer Collection
$
385,898
$
476,899
$
572,089
$
565,084
Wastewater Treatment Plant
(WWTP)
$
1,449,457
$
1,599,263
$
1,725,925
$
1,752,464
TOTAL
$
6,902,520
$
7,859,919
$
7,548,469
$
6,908,396
* Suspended Table A currently budgeted in both 21.22 & 22.23 ($820k) Accomplishments (FY2021-22):

Water
• Engineering support and project management for Water Division capital projects. • Implemented Asset Essentials Work Order & Facilities Management Software. • Commenced implementation of the 2021 Water System Risk & Resiliency Assessment. • Completion the 2021 Water System Emergency Response Plan. • Collaboration with consulting firm for design and specification of water mainline replacement projects.
• Serviced pump 1 at Zone 3 Hydro pump station.
• Performed maintenance and replacement of pumps at State Water pump station. • Performed repairs at Reservoir 3 overflow drain line. • Complete inspection and cleaning for Reservoir 2.
• Rehabilitated Well 7A, installed new pump, motor, and meter for improved performance and more accurate reporting purposes and increase flow from 99-280 GPM.

Wastewater
• Engineering support and project management for Wastewater Division capital projects. • Assisted with project management and completion of Phase I of the WWTP upgrades. • Implementation and finetuning of new aeration treatment system for nitrification processes.
• Implemented Asset Essentials Work Order & Facilities Management Software. • Completed 2020 Sewer System Management Plan (SSMP).
252
• Completion and adoption 2021 update of the Sewer Master Plan (SMP). • Commence engineering and design of several sewer line replacement projects, per SMP. • Commenced submittal of application for WWTP permit renewal to RWQCB. • Engaged with engineering firm to seek low interest or grant funding for Phases II &III of WWTP Upgrades.

Work Program Highlights (FY2022-23 & 2023-24):
• Commence research and design for possible well development. • Complete video surveillance of entire sewer collection system. • Funding research for the WWTP Water Quality Project (Phases 2 & 3). • Waterline Replacement Project, release request for proposals. • Sewer Line Replacement Project (engineering).
• 2022 Update of Water Master Plan.
• Implementation of utility services, water and sewer rate study. • Maintain, identify, and perform necessary repairs and upgrades to both the water distribution and sewer collection systems.
• Upgrade and implement automated meter reading infrastructure, allowing continuous monitoring of water usage.
• Continue to manage drought conditions
• Maintain conservative and efficient financial management of both water and wastewater funds.
253

EXPENDITURE BUDGET BY

DEPARTMENT, PROGRAM &
FUND
254
5/13/2022 12:41:31 PM Page 1 of 50
Budget Worksheet
City of Solvang Account Summary
For Fiscal: 2021-2022 Period Ending: 06/30/2022
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 0000 - Undesignated
Fund: 502 - TRANSIT FUND
Program: 000 - Undesignated
502-0000-000-43019 Transfers In 0.00 0.00 0.00 -26,914.00 0.00 0.00 0.00 0.00 502-0000-000-64003 Transfers out 0.00 0.00 223,000.00 -0.50 0.00 0.00 300,000.00 215,000.00 Program: 000 - Undesignated Surplus (Deficit): 0.00 0.00 -223,000.00 -26,913.50 0.00 0.00 -300,000.00 -215,000.00 Fund: 502 - TRANSIT FUND Surplus (Deficit): 0.00 0.00 -223,000.00 -26,913.50 0.00 0.00 -300,000.00 -215,000.00 Fund: 803 - WATER CAPITAL PROJECTS
Program: 000 - Undesignated
803-0000-000-43019 Transfers In 0.00 0.00 20,000.00 0.00 0.00 0.00 1,290,000.00 1,730,000.00 Program: 000 - Undesignated Total: 0.00 0.00 20,000.00 0.00 0.00 0.00 1,290,000.00 1,730,000.00 Fund: 803 - WATER CAPITAL PROJECTS Total: 0.00 0.00 20,000.00 0.00 0.00 0.00 1,290,000.00 1,730,000.00 Fund: 804 - WWTP CAPITAL PROJECTS
Program: 000 - Undesignated
804-0000-000-43019 Transfers In 0.00 0.00 3,302,000.00 1,655,172.60 0.00 0.00 960,000.00 2,010,000.00 Program: 000 - Undesignated Total: 0.00 0.00 3,302,000.00 1,655,172.60 0.00 0.00 960,000.00 2,010,000.00 Fund: 804 - WWTP CAPITAL PROJECTS Total: 0.00 0.00 3,302,000.00 1,655,172.60 0.00 0.00 960,000.00 2,010,000.00 Fund: 805 - TRANSIT CAPITAL FUNDS
Program: 000 - Undesignated
805-0000-000-43019 Transfers In 0.00 0.00 223,000.00 26,913.50 0.00 0.00 300,000.00 215,000.00 Program: 000 - Undesignated Total: 0.00 0.00 223,000.00 26,913.50 0.00 0.00 300,000.00 215,000.00 Fund: 805 - TRANSIT CAPITAL FUNDS Total: 0.00 0.00 223,000.00 26,913.50 0.00 0.00 300,000.00 215,000.00 Department: 0000 - Undesignated Surplus (Deficit): 0.00 0.00 3,322,000.00 1,655,172.60 0.00 0.00 2,250,000.00 3,740,000.00 255
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 2 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 1000 - Council
Fund: 100 - GENERAL FUND
Program: 100 - Council Activities
100-1000-100-51000 Salaries 37,200.00 37,200.00 37,200.00 39,700.00 37,200.00 34,100.00 37,200.00 37,200.00 100-1000-100-51002 FICA 2,845.80 2,845.80 2,845.80 3,037.05 2,846.00 2,618.43 2,845.80 2,845.80 100-1000-100-51008 Workers' Comp Ins. 2,100.47 392.59 3,077.93 893.09 2,194.00 247.87 1,375.84 1,325.30 100-1000-100-51012 Education 14,500.00 8,007.23 14,500.00 1,640.00 14,500.00 2,264.65 14,500.00 14,500.00 100-1000-100-51017 Workers' Comp Ins-Retrospective… 283.94 -307.02 443.99 -1,488.71 -116.00 0.00 8.72 8.72 100-1000-100-52002 Membership Dues 5,000.00 5,162.00 5,000.00 4,996.00 5,000.00 4,562.00 5,000.00 5,000.00 100-1000-100-52003 Supplies 700.00 1,674.26 700.00 1,575.89 1,500.00 513.44 1,500.00 1,500.00 100-1000-100-53010 Computer/Desktop Equipment S… 0.00 0.00 0.00 10,774.59 0.00 0.00 0.00 0.00 100-1000-100-54001 Office Equip/Computer Replace… 1,825.00 1,825.42 0.00 0.00 0.00 0.00 0.00 0.00 100-1000-100-55003 Communications 732.00 1,663.49 732.00 1,861.07 0.00 0.00 0.00 0.00 100-1000-100-56009 LAFCO 3,800.00 2,435.00 3,800.00 2,142.00 3,800.00 3,309.00 3,800.00 3,800.00 100-1000-100-57009 Insurance 1,907.57 1,636.37 2,549.28 1,749.16 2,134.00 2,134.00 2,032.01 2,032.01 100-1000-100-57014 Muni Code Codification 3,000.00 3,378.08 10,000.00 17,613.00 5,000.00 4,728.40 8,000.00 8,000.00 100-1000-100-57015 Printing and Publishing 800.00 1,898.39 1,500.00 1,544.32 1,500.00 1,473.45 2,000.00 2,000.00 100-1000-100-57016 Professional Services 61,960.00 61,286.48 22,000.00 7,588.81 70,000.00 12,969.78 15,000.00 15,000.00 100-1000-100-58001 City Hospitality 7,000.00 6,013.13 7,000.00 6,298.47 7,000.00 3,527.15 7,000.00 7,000.00 100-1000-100-59019 Elections 1,200.00 410.57 7,000.00 9,207.72 31,200.00 0.00 7,000.00 7,000.00 100-1000-100-63002 Audio/Video System R/M 2,000.00 13,392.05 10,000.00 27,009.48 23,000.00 34,666.00 35,000.00 35,000.00 100-1000-100-70105 Projects 25,000.00 120,274.28 50,000.00 64,103.85 30,000.00 4,547.81 30,000.00 20,000.00 Program: 100 - Council Activities Total: 171,854.78 269,188.12 178,349.00 200,245.79 236,758.00 111,661.98 172,262.37 162,211.83 Program: 105 - Retiree Costs
100-1000-105-51004 Other Post Emp Benefits - TRUST 70,000.00 70,000.00 70,000.00 70,000.00 0.00 0.00 0.00 0.00 100-1000-105-51005 Retiree Medical/Dental/Life 120,000.00 134,647.19 130,580.00 144,130.16 0.00 0.00 0.00 0.00 Program: 105 - Retiree Costs Total: 190,000.00 204,647.19 200,580.00 214,130.16 0.00 0.00 0.00 0.00 Program: 110 - Special Agency
100-1000-110-59001 SYV Fruit&VegetableRescue 0.00 0.00 0.00 0.00 10,000.00 10,000.00 0.00 0.00 100-1000-110-59004 Elverhoj Museum 30,000.00 30,000.00 35,000.00 35,000.00 35,000.00 35,000.00 35,000.00 35,000.00 100-1000-110-59005 Solvang School 5,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1000-110-59006 Solvang Theaterfest 30,000.00 30,000.00 0.00 0.00 0.00 100,000.00 0.00 0.00 256
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 3 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1000-110-59009 People Helping People 10,000.00 10,000.00 7,500.00 7,500.00 0.00 0.00 0.00 0.00 100-1000-110-59013 Solvang Senior Center 40,000.00 40,000.00 50,000.00 50,000.00 55,000.00 55,000.00 0.00 0.00 100-1000-110-59027 Rotary Club of the Santa Ynez Val… 10,000.00 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1000-110-59033 Atterdag at Home 2,000.00 2,000.00 15,000.00 15,000.00 20,000.00 20,000.00 0.00 0.00 100-1000-110-59037 SYV Senior Citizens Foundation-… 7,500.00 7,500.00 10,000.00 10,000.00 10,000.00 10,000.00 0.00 0.00 100-1000-110-59038 SYV Therapeutic Riding Program 5,000.00 5,000.00 0.00 0.00 5,000.00 5,000.00 0.00 0.00 100-1000-110-59040 SYV Wine Country Rodeo 10,000.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 0.00 100-1000-110-59041 Figueroa Mountain Gran Fondo 25,000.00 25,000.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1000-110-59042 Bethania Lutheran Church 0.00 0.00 10,000.00 10,000.00 2,500.00 2,500.00 0.00 0.00 Program: 110 - Special Agency Total: 174,500.00 169,500.00 137,500.00 127,500.00 137,500.00 237,500.00 35,000.00 35,000.00 Program: 130 - County Contracted Services
100-1000-130-56004 Mental Health Assmt Team 2,327.00 2,385.00 2,327.00 2,445.00 2,327.00 2,506.00 3,000.00 3,000.00 100-1000-130-56005 Community Resource Deputy 209,500.00 172,712.77 0.00 0.00 0.00 0.00 0.00 0.00 100-1000-130-56006 Law Enforcement Contract 1,802,727.00 1,802,727.00 1,830,297.00 1,931,859.75 2,200,000.00 2,203,882.25 2,468,676.00 2,468,676.00 100-1000-130-56007 Law Enforcement Overtime 7,000.00 411.17 10,000.00 1,543.18 10,000.00 0.00 0.00 0.00 100-1000-130-56011 Animal Control 44,459.00 45,126.00 44,459.00 46,256.00 50,000.00 23,600.00 47,820.00 49,652.00 100-1000-130-56016 Santa Barbara County 211 Progr… 525.00 0.00 525.00 0.00 525.00 0.00 0.00 0.00 100-1000-130-59011 Library 197,333.00 184,854.83 184,855.00 184,855.00 184,855.00 184,855.00 192,250.00 192,250.00 Program: 130 - County Contracted Services Total: 2,263,871.00 2,208,216.77 2,072,463.00 2,166,958.93 2,447,707.00 2,414,843.25 2,711,746.00 2,713,578.00 Fund: 100 - GENERAL FUND Total: 2,800,225.78 2,851,552.08 2,588,892.00 2,708,834.88 2,821,965.00 2,764,005.23 2,919,008.37 2,910,789.83 Department: 1000 - Council Total: 2,800,225.78 2,851,552.08 2,588,892.00 2,708,834.88 2,821,965.00 2,764,005.23 2,919,008.37 2,910,789.83 257
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 4 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 1100 - Administration
Fund: 100 - GENERAL FUND
Program: 105 - Retiree Costs
100-1100-105-51004 Other Post Emp Benefits - TRUST 0.00 0.00 0.00 0.00 56,595.73 56,595.73 56,595.73 56,595.73 100-1100-105-51005 Retiree Medical/Dental/Life 0.00 0.00 0.00 0.00 112,923.88 105,088.67 112,923.88 112,923.88 Program: 105 - Retiree Costs Total: 0.00 0.00 0.00 0.00 169,519.61 161,684.40 169,519.61 169,519.61 Program: 120 - Administration
100-1100-120-30001 Transient Occupancy Tax 4,724,359.00 3,374,073.34 2,751,524.99 4,079,753.51 3,632,629.00 4,338,086.80 4,667,009.73 4,770,549.93 100-1100-120-30002 Sales Tax 1,526,000.00 1,347,669.85 1,359,000.00 1,606,443.33 1,419,000.00 1,312,180.20 1,954,600.00 2,021,200.00 100-1100-120-30003 Property Transfer Tax 64,298.00 51,382.08 64,298.00 73,793.17 64,298.00 46,313.82 64,298.00 64,298.00 100-1100-120-30004 Property Tax Current Sec. 804,006.53 819,144.68 842,200.00 845,333.99 804,006.53 844,373.34 804,006.53 804,006.53 100-1100-120-30005 Property Tax Curr. Unsec. 22,632.06 34,127.89 30,100.00 23,143.19 22,632.06 33,701.46 22,632.06 22,632.06 100-1100-120-30006 Property Tax-Prior Years 26,400.00 4,783.19 2,994.00 10,494.73 26,400.00 848.52 26,400.00 26,400.00 100-1100-120-30007 Prop Tax-Homeowner's Relf 3,800.00 3,647.26 3,600.00 3,560.22 3,800.00 1,759.54 3,800.00 3,800.00 100-1100-120-30008 Property Tax-Misc. 5,000.00 89.77 5,000.00 37.57 5,000.00 9.11 5,000.00 5,000.00 100-1100-120-30009 Property Taxes-Supplmntl 15,000.00 15,524.95 14,200.00 16,058.18 15,000.00 9,974.14 15,000.00 15,000.00 100-1100-120-30012 TOT Penalties 70,000.00 66,201.94 40,000.00 -927.16 0.00 2,298.05 0.00 0.00 100-1100-120-30013 Motor Vehicle Excess License Fee 4,000.00 4,607.88 4,000.00 4,079.47 4,000.00 6,367.76 4,000.00 4,000.00 100-1100-120-31001 Franchise-Hlth Sanitation 63,000.00 81,793.94 63,000.00 79,898.36 63,000.00 66,022.01 63,000.00 63,000.00 100-1100-120-31002 Franchise-Gas Company 17,000.00 18,975.28 17,000.00 19,689.00 17,000.00 24,695.80 17,000.00 17,000.00 100-1100-120-31003 Franchise-Comcast Cable 80,000.00 81,563.11 80,000.00 86,315.96 80,000.00 90,716.76 80,000.00 80,000.00 100-1100-120-31004 Franchise-PG&E 73,000.00 75,843.53 73,000.00 78,852.91 73,000.00 71,795.66 73,000.00 73,000.00 100-1100-120-31010 Business Certificate 26,000.00 26,460.00 26,000.00 25,936.00 26,000.00 43,565.00 40,000.00 40,000.00 100-1100-120-31032 Disability Access Fee 1,100.00 3,175.20 1,100.00 3,128.40 2,800.00 2,964.60 3,000.00 3,000.00 100-1100-120-31033 Firearms License 30.00 30.00 30.00 30.00 30.00 175.00 80.00 80.00 100-1100-120-32001 Rental Income 3,192.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1100-120-35029 Grant Revenue 169,595.00 155,795.81 100,000.00 156,764.18 800,000.00 857,863.85 800,000.00 100,000.00 100-1100-120-38001 Miscellaneous Income 700.00 2,772.89 700.00 7,487.70 700.00 59,154.19 700.00 700.00 100-1100-120-38002 Fines & Penalties 2,000.00 4,164.00 2,000.00 7,494.00 4,000.00 475.00 4,000.00 4,000.00 100-1100-120-39001 Donations 0.00 500.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1100-120-40001 Water Overhead Contribution 286,649.83 286,649.83 295,249.32 295,249.32 304,106.80 0.00 297,097.00 297,097.00 100-1100-120-40002 Wastewater Overhead Contribut… 28,401.77 28,401.77 29,253.83 29,253.83 30,131.44 0.00 104,499.00 104,499.00 258
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 5 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1100-120-40003 WWTP Overhead Contribution 149,937.39 149,937.39 154,435.51 154,435.51 159,068.58 0.00 250,177.00 250,177.00 100-1100-120-40004 Transit Overhead Contribution 60,359.40 60,359.40 62,170.18 62,170.18 64,035.29 0.00 44,615.00 44,615.00 100-1100-120-41000 Special Events Revenue 11,000.00 10,682.00 11,000.00 1,400.00 11,000.00 6,946.00 11,000.00 11,000.00 100-1100-120-42001 Interest Income 140,000.00 225,713.45 140,000.00 -8,183.57 40,000.00 23,148.05 40,000.00 40,000.00 100-1100-120-42003 CD Interest Income 15,000.00 26,443.57 15,000.00 15,032.27 7,000.00 3,403.14 0.00 0.00 100-1100-120-42004 Housing Assistance Interest Inco… 0.00 2,352.33 0.00 0.00 0.00 0.00 0.00 0.00 100-1100-120-43002 Property Tax - In Lieu of VLF 529,117.02 547,531.00 567,100.00 566,263.00 529,117.02 294,325.50 529,117.02 529,117.02 100-1100-120-43003 Forfeited Deposits 800.00 950.00 800.00 0.00 800.00 0.00 800.00 800.00 100-1100-120-43004 Sale of Surplus Property 0.00 0.00 0.00 0.00 4,000.00 0.00 4,000.00 4,000.00 100-1100-120-43005 Insurance Refunds 0.00 0.00 0.00 3,497.62 0.00 9,471.00 0.00 0.00 100-1100-120-43008 Collection Acct Recovery 200.00 510.00 200.00 0.00 200.00 0.00 200.00 200.00 100-1100-120-43019 Transfers In 0.00 0.00 0.00 0.00 40,000.00 0.00 0.00 0.00 100-1100-120-43021 Accts Payable Discounts 250.00 362.29 250.00 213.20 250.00 208.52 250.00 250.00 100-1100-120-51000 Salaries 621,152.42 589,789.73 409,148.67 446,736.54 644,779.00 538,511.01 651,543.36 674,323.83 100-1100-120-51002 FICA 57,194.22 41,397.19 33,850.35 31,161.98 58,467.00 45,473.14 60,752.07 62,494.78 100-1100-120-51003 Retirement 16,101.73 8,918.09 12,420.53 5,515.40 5,632.00 4,554.93 0.00 0.00 100-1100-120-51005 Cafeteria Plan 91,559.16 79,995.50 52,223.94 62,345.78 81,214.00 76,219.89 117,308.76 117,308.76 100-1100-120-51006 Unemployment Insurance 16,200.00 2,921.65 3,500.00 40,667.46 3,500.00 787.00 3,500.00 3,500.00 100-1100-120-51007 Auto Allowance 4,200.00 2,607.72 4,200.00 4,211.58 4,200.00 3,600.03 4,200.00 4,200.00 100-1100-120-51008 Workers' Comp Ins. 28,810.57 35,075.55 30,129.68 43,030.38 38,502.00 24,134.88 24,097.31 24,023.64 100-1100-120-51009 Employee Medical Exams 180.00 0.00 180.00 100.00 180.00 0.00 180.00 180.00 100-1100-120-51010 Employee Screening 40.00 141.00 40.00 107.00 40.00 463.10 40.00 40.00 100-1100-120-51011 Recruitment 4,000.00 0.00 0.00 479.16 12,000.00 68,062.08 12,000.00 12,000.00 100-1100-120-51012 Education 21,500.00 9,112.49 10,750.00 1,183.54 18,000.00 10,914.30 18,000.00 18,000.00 100-1100-120-51017 Workers' Comp Ins-Retrospective… 3,894.64 -4,211.26 4,346.22 -20,420.00 -1,979.00 -1,979.00 152.67 152.67 100-1100-120-51018 CalPERS Liability Reduction 14,060.00 9,615.20 14,060.00 9,845.56 14,060.00 10,831.22 14,060.00 14,060.00 100-1100-120-51019 Long Term Disability 2,512.11 1,701.70 1,337.37 1,503.50 2,626.00 1,967.80 2,931.95 3,034.45 100-1100-120-51020 Retirement - ER Pd 8% EE Share 36,229.50 13,150.02 19,053.03 4,918.66 8,774.00 4,772.94 0.00 0.00 100-1100-120-51021 Retirement - PERS UAL 50,409.15 47,186.25 45,271.27 34,445.97 40,782.00 8,281.17 0.00 0.00 100-1100-120-51022 Retirement - PERS PEPRA ER Cost 11,762.45 20,693.80 8,965.20 24,019.93 41,106.00 31,211.80 51,011.40 53,051.22 100-1100-120-51030 Housing Allowance 33,600.00 33,220.12 22,800.00 30,919.36 36,000.00 42,213.73 42,000.00 42,000.00 259
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 6 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1100-120-51031 Cell Phone Allowance 1,800.00 1,117.13 600.00 617.00 1,800.00 1,170.48 1,800.00 1,800.00 100-1100-120-51035 Overtime 937.54 583.95 941.52 697.95 1,097.00 514.62 0.00 0.00 100-1100-120-51040 Specialty Pays 0.00 14.83 600.00 710.53 600.00 1,066.56 1,620.00 1,620.00 100-1100-120-52002 Membership Dues 3,769.00 1,945.00 3,769.00 2,858.00 3,794.00 1,786.26 3,794.00 3,794.00 100-1100-120-52003 Supplies 8,500.00 9,746.75 8,500.00 3,919.36 8,500.00 7,235.01 8,500.00 8,500.00 100-1100-120-52008 Postage 2,000.00 2,350.74 2,000.00 1,925.73 2,000.00 1,698.98 2,000.00 2,000.00 100-1100-120-52009 Small Equipment 750.00 0.00 300.00 0.00 300.00 86.18 300.00 300.00 100-1100-120-52015 Vehicle Fuel 200.00 31.39 200.00 12.52 200.00 0.00 200.00 200.00 100-1100-120-53003 Repairs and Maintenance 0.00 10.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1100-120-53008 Vehicle Repairs & Maint. 100.00 166.50 100.00 264.46 100.00 26.70 100.00 100.00 100-1100-120-53010 Computer/Desktop Equipment S… 4,620.00 13,427.87 4,620.00 1,513.59 4,620.00 229.52 4,620.00 4,620.00 100-1100-120-54001 Office Equip/Computer Rep 6,158.00 6,158.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1100-120-54002 Equipment 31,250.00 34,888.34 10,000.00 11,569.76 13,000.00 2,589.00 5,000.00 5,000.00 100-1100-120-55003 Communications 7,262.00 4,519.15 4,400.00 6,025.04 0.00 0.00 0.00 0.00 100-1100-120-56013 Audit 35,000.00 26,882.00 35,000.00 27,920.00 35,000.00 28,325.00 35,000.00 35,000.00 100-1100-120-57004 Computer Support 23,272.00 43,998.35 0.00 20,556.86 0.00 0.00 0.00 0.00 100-1100-120-57009 Insurance 26,164.66 26,598.71 24,954.79 29,332.75 42,169.00 42,996.00 40,642.81 40,642.81 100-1100-120-57011 Lease Payments 646.00 642.87 646.00 818.18 646.00 1,109.47 646.00 646.00 100-1100-120-57012 Legal Fees 339,000.00 507,968.77 175,000.00 182,074.88 116,000.00 136,388.76 120,000.00 120,000.00 100-1100-120-57015 Printing and Publishing 1,800.00 6,144.37 1,800.00 1,824.78 1,800.00 3,303.33 5,000.00 5,000.00 100-1100-120-57016 Professional Services 99,000.00 151,725.51 20,000.00 101,709.14 20,000.00 57,835.39 20,000.00 20,000.00 100-1100-120-57025 Studies/Sales Tax 6,000.00 3,312.05 6,000.00 1,206.80 106,000.00 4,357.31 166,000.00 66,000.00 100-1100-120-57052 Temporary Agency Services 48,000.00 183,181.88 60,000.00 88,656.76 5,000.00 68,257.88 5,000.00 5,000.00 100-1100-120-57053 Software/Website 5,684.00 4,812.86 5,684.00 10,262.31 0.00 0.00 0.00 0.00 100-1100-120-57062 Public Relations 0.00 5,740.00 20,000.00 9,506.47 20,000.00 7,646.32 20,000.00 20,000.00 100-1100-120-58004 City Wellness/Workplace Safety … 1,000.00 0.00 1,000.00 4.00 1,000.00 149.00 1,000.00 1,000.00 100-1100-120-60002 Emergency Preparedness 2,200.00 1,352.66 2,200.00 0.00 10,000.00 0.00 10,000.00 10,000.00 100-1100-120-60005 Emergency Plan 1,000.00 0.00 1,000.00 0.00 0.00 0.00 0.00 0.00 100-1100-120-60006 EOC Phone 560.00 513.35 560.00 470.25 560.00 427.50 560.00 560.00 100-1100-120-61008 Property Tax Admin Fees 12,100.00 13,794.00 13,800.00 11,485.00 12,100.00 13,423.00 12,100.00 12,100.00 100-1100-120-62001 Bank Charges 200.00 34.40 200.00 143.78 200.00 298.67 200.00 200.00 260
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 7 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1100-120-62003 Credit Card Proces. Fee 0.00 0.00 0.00 3.02 0.00 0.00 0.00 0.00 100-1100-120-62005 Interest Expense 0.00 0.00 0.00 0.00 0.00 2.14 0.00 0.00 100-1100-120-63006 Equipment Replacement 0.00 0.00 0.00 0.00 14,033.55 0.00 0.00 0.00 100-1100-120-63010 Vehicle Replacement 831.00 831.00 0.00 0.00 40,000.00 27,305.30 0.00 0.00 100-1100-120-64003 Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 3,364,296.99 1,239,296.99 100-1100-120-70105 Projects 0.00 0.00 35,000.00 0.00 0.00 16,650.00 0.00 0.00 100-1100-120-71005 Bad Debt Write Offs 0.00 1,030.60 0.00 0.00 0.00 0.00 0.00 0.00 100-1100-120-71006 Bad Debt Recovery Fees 0.00 510.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1100-120-71009 Miscellaneous 0.00 -2.22 0.00 119.02 0.00 27.34 0.00 0.00 Program: 120 - Administration Surplus (Deficit): 7,239,617.85 5,566,874.06 5,644,054.26 7,009,718.33 6,784,602.17 6,855,917.08 5,099,124.02 6,767,672.39 Program: 121 - Information Technology (IT)
100-1100-121-57064 IT Expenses 0.00 11.99 90,120.00 88,405.02 254,231.00 242,032.12 305,743.00 305,743.00 Program: 121 - Information Technology (IT) Total: 0.00 11.99 90,120.00 88,405.02 254,231.00 242,032.12 305,743.00 305,743.00 Program: 220 - Econcomic Development
100-1100-220-57016 Professional Services -Econ. Deve… 0.00 0.00 0.00 0.00 10,000.00 0.00 10,000.00 10,000.00 Program: 220 - Econcomic Development Total: 0.00 0.00 0.00 0.00 10,000.00 0.00 10,000.00 10,000.00 Program: 860 - State Funding
100-1100-860-35036 COVID 19 Relief Funding 0.00 0.00 0.00 68,675.00 0.00 0.00 0.00 0.00 Program: 860 - State Funding Total: 0.00 0.00 0.00 68,675.00 0.00 0.00 0.00 0.00 Fund: 100 - GENERAL FUND Surplus (Deficit): 7,239,617.85 5,566,862.07 5,553,934.26 6,989,988.31 6,350,851.56 6,452,200.56 4,613,861.41 6,282,409.78 Fund: 650 - OPEB TRUST FUND
Program: 105 - Retiree Costs
650-1100-105-11006 Contributions to OPEB Trust 70,000.00 70,000.00 70,000.00 70,000.00 70,000.00 0.00 70,000.00 70,000.00 650-1100-105-11007 Investment Gains/Losses 15,000.00 39,065.00 15,000.00 161,264.00 15,000.00 0.00 15,000.00 15,000.00 Program: 105 - Retiree Costs Total: 85,000.00 109,065.00 85,000.00 231,264.00 85,000.00 0.00 85,000.00 85,000.00 Fund: 650 - OPEB TRUST FUND Total: 85,000.00 109,065.00 85,000.00 231,264.00 85,000.00 0.00 85,000.00 85,000.00 Department: 1100 - Administration Surplus (Deficit): 7,324,617.85 5,675,927.07 5,638,934.26 7,221,252.31 6,435,851.56 6,452,200.56 4,698,861.41 6,367,409.78 261
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 8 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 1200 - Planning & Building
Fund: 100 - GENERAL FUND
Program: 200 - City Planning
100-1200-200-31009 Conveyance Fee - Animal/Street 100.00 1,044.99 100.00 815.00 400.00 0.00 400.00 400.00 100-1200-200-31013 Misc Permit Fee 35,000.00 21,497.00 35,000.00 25,759.00 25,000.00 72,748.88 70,000.00 70,000.00 100-1200-200-31025 Muni Code Violation 5,000.00 6,959.52 5,000.00 -600.00 5,000.00 1,000.00 5,000.00 5,000.00 100-1200-200-31029 Housing Element 2,424.00 0.00 0.00 0.00 0.00 1,211.67 0.00 0.00 100-1200-200-31035 Application/Development Fees 20,000.00 13,683.00 20,000.00 45,504.00 20,000.00 48,074.00 50,000.00 50,000.00 100-1200-200-35029 Grant Revenue 0.00 0.00 160,000.00 0.00 106,355.00 62,482.01 106,355.00 106,355.00 100-1200-200-51000 Salaries 187,148.53 99,861.56 29,500.00 0.00 179,106.00 40,947.21 194,656.80 200,496.50 100-1200-200-51002 FICA 17,911.34 7,471.94 0.00 535.50 17,161.00 3,513.10 18,086.11 18,532.85 100-1200-200-51003 Retirement 4,166.74 2,474.28 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-200-51005 Cafeteria Plan 24,003.03 10,883.90 0.00 0.00 21,000.00 11,838.05 35,984.28 35,984.28 100-1200-200-51008 Workers' Comp Ins. 10,061.43 6,191.61 0.00 0.00 11,437.00 642.98 7,199.37 7,142.94 100-1200-200-51010 Employee Screening 0.00 32.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-200-51012 Education 6,400.00 1,973.95 0.00 0.00 4,000.00 0.00 4,000.00 4,000.00 100-1200-200-51017 Workers' Comp Ins-Retrospective… 1,360.12 -1,470.69 0.00 -7,131.24 -585.00 -585.00 45.61 45.61 100-1200-200-51019 Long Term Disability 842.17 272.62 0.00 0.00 737.00 187.20 875.95 902.24 100-1200-200-51020 Retirement - ER Pd 8% EE Share 7,791.79 4,641.48 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-200-51021 Retirement - PERS UAL 16,006.99 15,005.29 0.00 7,360.79 0.00 0.00 0.00 0.00 100-1200-200-51022 Retirement - PERS PEPRA ER Cost 6,303.34 1,027.78 0.00 0.00 13,013.00 3,195.58 15,184.52 15,718.29 100-1200-200-51030 Housing Allowance 8,100.00 4,729.74 0.00 0.00 9,600.00 5,192.32 12,000.00 12,000.00 100-1200-200-51031 Cell Phone Allowance 450.00 77.89 0.00 0.00 0.00 0.00 600.00 600.00 100-1200-200-51035 Overtime 3,445.07 0.00 0.00 0.00 2,627.00 0.00 0.00 0.00 100-1200-200-51040 Specialty Pays 200.00 342.50 0.00 0.00 0.00 392.30 1,020.00 1,020.00 100-1200-200-51045 Commissioners 12,000.00 4,900.00 12,000.00 7,000.00 12,000.00 6,700.00 12,000.00 12,000.00 100-1200-200-52002 Membership Dues 1,045.00 640.00 1,045.00 0.00 1,045.00 0.00 1,045.00 1,045.00 100-1200-200-52003 Supplies 500.00 981.53 500.00 379.29 1,000.00 756.54 1,000.00 1,000.00 100-1200-200-52008 Postage 300.00 175.00 300.00 214.60 300.00 125.00 300.00 300.00 100-1200-200-52009 Small Equipment 300.00 0.00 300.00 0.00 300.00 0.00 300.00 300.00 100-1200-200-52015 Vehicle Fuel 100.00 30.47 100.00 12.15 100.00 0.00 100.00 100.00 262
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 9 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1200-200-53008 Vehicle Repairs & Maint. 50.00 25.27 50.00 102.11 50.00 6.68 50.00 50.00 100-1200-200-53010 Computer/Desktop Equipment S… 1,202.00 34.43 1,202.00 0.00 1,202.00 0.00 1,202.00 1,202.00 100-1200-200-54001 Office Equip/Computer Rep 2,169.00 2,169.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-200-55003 Communications 2,120.00 1,325.59 2,120.00 1,742.30 0.00 0.00 0.00 0.00 100-1200-200-57004 Computer Support 14,244.00 20,678.46 14,244.00 12,138.40 0.00 0.00 0.00 0.00 100-1200-200-57007 General Plan 25,000.00 0.00 134,750.00 163,904.89 140,000.00 179,628.39 0.00 0.00 100-1200-200-57009 Insurance 9,137.41 7,841.30 0.00 8,380.57 11,129.00 11,129.00 10,649.91 10,649.91 100-1200-200-57011 Lease Payments 209.00 207.80 209.00 264.47 209.00 358.62 209.00 209.00 100-1200-200-57012 Legal Fees 12,000.00 58,779.34 60,000.00 51,002.00 54,000.00 44,788.72 54,000.00 54,000.00 100-1200-200-57015 Printing and Publishing 2,000.00 1,901.67 2,000.00 2,984.00 2,000.00 499.20 2,000.00 2,000.00 100-1200-200-57016 Professional Services 3,485.00 57,641.20 144,000.00 251,944.34 30,000.00 125,438.21 30,000.00 30,000.00 100-1200-200-57053 Software/Website 501.00 1,232.88 501.00 0.00 0.00 0.00 0.00 0.00 100-1200-200-60004 Project Development/Filing Fees 0.00 0.00 0.00 0.00 0.00 100.00 400.00 400.00 100-1200-200-63006 Equipment Replacement 0.00 0.00 0.00 0.00 1,064.15 0.00 0.00 0.00 100-1200-200-63010 Vehicle Replacement 208.00 208.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-200-70105 Projects 68,000.00 802.20 0.00 0.00 5,000.00 0.00 5,000.00 5,000.00 Program: 200 - City Planning Surplus (Deficit): -386,236.96 -269,905.48 -182,721.00 -429,356.17 -360,740.15 -249,337.54 -176,153.55 -182,943.62 Program: 201 - Code Enforcement
100-1200-201-57063 Code Enforcement 0.00 0.00 30,000.00 11,896.80 40,000.00 27,706.25 40,000.00 40,000.00 Program: 201 - Code Enforcement Total: 0.00 0.00 30,000.00 11,896.80 40,000.00 27,706.25 40,000.00 40,000.00 Program: 210 - Building
100-1200-210-31014 Plan Check 10,000.00 5,469.09 10,000.00 85,479.85 20,000.00 61,277.45 40,000.00 40,000.00 100-1200-210-31036 Building Permits 70,000.00 104,965.69 70,000.00 103,191.79 70,000.00 79,244.75 70,000.00 70,000.00 100-1200-210-38001 Miscellaneous Income 0.00 0.00 0.00 33,964.06 0.00 0.00 0.00 0.00 100-1200-210-51000 Salaries 84,148.11 61,707.18 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-51002 FICA 8,698.51 4,094.33 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-51003 Retirement 2,287.67 1,673.15 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-51005 Cafeteria Plan 22,843.89 16,427.99 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-51008 Workers' Comp Ins. 4,356.91 4,076.92 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-51010 Employee Screening 0.00 0.00 0.00 16.50 0.00 0.00 0.00 0.00 100-1200-210-51012 Education 600.00 101.82 0.00 0.00 0.00 0.00 0.00 0.00 263
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 10 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1200-210-51017 Workers' Comp Ins-Retrospective… 588.97 -636.85 0.00 -3,088.03 0.00 0.00 0.00 0.00 100-1200-210-51019 Long Term Disability 378.67 189.22 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-51020 Retirement - ER Pd 8% EE Share 4,290.48 3,121.36 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-51021 Retirement - PERS UAL 7,865.69 9,388.22 0.00 4,176.04 0.00 0.00 0.00 0.00 100-1200-210-51022 Retirement - PERS PEPRA ER Cost 2,101.11 342.55 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-51030 Housing Allowance 4,500.00 3,778.91 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-51031 Cell Phone Allowance 150.00 25.96 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-51035 Overtime 2,064.01 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-52003 Supplies 500.00 1,958.31 500.00 27.90 500.00 35.60 2,500.00 2,500.00 100-1200-210-52008 Postage 200.00 175.00 200.00 220.07 200.00 125.00 200.00 200.00 100-1200-210-52009 Small Equipment 100.00 0.00 100.00 0.00 100.00 0.00 100.00 100.00 100-1200-210-53010 Computer/Desktop Equipment S… 1,018.00 34.43 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-54001 Office Equip/Computer Rep 1,408.00 1,408.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-55003 Communications 1,688.00 1,153.47 1,688.00 1,545.75 0.00 0.00 0.00 0.00 100-1200-210-57004 Computer Support 2,636.00 4,132.49 2,636.00 1,962.40 0.00 0.00 0.00 0.00 100-1200-210-57009 Insurance 3,956.79 3,394.23 0.00 3,628.18 0.00 0.00 0.00 0.00 100-1200-210-57011 Lease Payments 89.00 87.67 89.00 111.58 89.00 151.30 89.00 89.00 100-1200-210-57015 Printing and Publishing 800.00 2,270.93 800.00 126.20 800.00 212.43 800.00 800.00 100-1200-210-57016 Professional Services 57,000.00 108,597.50 80,000.00 199,831.68 140,000.00 135,597.43 140,000.00 140,000.00 100-1200-210-57024 Fee Study 0.00 0.00 20,000.00 9,300.00 5,000.00 0.00 0.00 0.00 100-1200-210-57053 Software/Website 136.00 1,053.00 136.00 0.00 0.00 0.00 0.00 0.00 100-1200-210-63006 Equipment Replacement 0.00 0.00 0.00 0.00 1,064.14 0.00 0.00 0.00 100-1200-210-70105 Projects 52,000.00 13,375.00 82,000.00 33,460.00 0.00 0.00 0.00 0.00 Program: 210 - Building Surplus (Deficit): -186,405.81 -131,496.01 -108,149.00 -28,682.57 -57,753.14 4,400.44 -33,689.00 -33,689.00 Program: 220 - Econcomic Development
100-1200-220-57016 Professional Services 40,000.00 43,207.08 80,000.00 16,792.92 0.00 0.00 0.00 0.00 100-1200-220-57024 Studies 0.00 0.00 0.00 0.00 75,000.00 0.00 0.00 0.00 100-1200-220-59026 Solvang Chamber of Commerce 37,500.00 37,500.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 220 - Econcomic Development Total: 77,500.00 80,707.08 80,000.00 16,792.92 75,000.00 0.00 0.00 0.00 Fund: 100 - GENERAL FUND Surplus (Deficit): -650,142.77 -482,108.57 -400,870.00 -486,728.46 -533,493.29 -272,643.35 -249,842.55 -256,632.62 Department: 1200 - Planning & Building Surplus (Deficit): -650,142.77 -482,108.57 -400,870.00 -486,728.46 -533,493.29 -272,643.35 -249,842.55 -256,632.62 264
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 11 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 1300 - Parks and Recreation
Fund: 100 - GENERAL FUND
Program: 300 - Administration
100-1300-300-38001 Miscellaneous Income 0.00 0.00 0.00 812.04 0.00 0.00 0.00 0.00 100-1300-300-43003 Forfeited Deposits 0.00 0.00 0.00 0.00 0.00 100.00 0.00 0.00 100-1300-300-51000 Salaries 185,820.35 156,833.20 71,908.72 44,177.64 0.00 0.00 0.00 0.00 100-1300-300-51002 FICA 17,990.29 13,480.65 5,168.09 3,924.32 0.00 0.00 0.00 0.00 100-1300-300-51003 Retirement 4,262.87 2,262.43 0.00 0.00 0.00 0.00 0.00 0.00 100-1300-300-51005 Cafeteria Plan 36,164.52 20,376.05 9,387.36 7,587.87 0.00 0.00 0.00 0.00 100-1300-300-51008 Workers' Comp Ins. 9,496.44 11,250.19 4,501.78 7,240.72 0.00 0.00 0.00 0.00 100-1300-300-51009 Employee Medical Exams 125.00 150.00 125.00 100.00 0.00 0.00 0.00 0.00 100-1300-300-51010 Employee Screening 50.00 0.00 50.00 0.00 0.00 0.00 0.00 0.00 100-1300-300-51012 Education 500.00 0.00 500.00 0.00 0.00 0.00 0.00 0.00 100-1300-300-51014 Safety Gear 460.00 467.49 460.00 673.16 0.00 0.00 0.00 0.00 100-1300-300-51017 Workers' Comp Ins-Retrospective… 1,283.73 -1,388.09 649.38 -6,730.72 0.00 0.00 0.00 0.00 100-1300-300-51019 Long Term Disability 736.91 486.58 244.84 167.45 0.00 0.00 0.00 0.00 100-1300-300-51020 Retirement - ER Pd 8% EE Share 9,011.92 4,292.63 0.00 0.00 0.00 0.00 0.00 0.00 100-1300-300-51021 Retirement - PERS UAL 8,703.77 12,672.20 0.00 5,623.83 0.00 0.00 0.00 0.00 100-1300-300-51022 Retirement - PERS PEPRA ER Cost 4,184.33 5,900.05 3,953.34 3,278.53 0.00 0.00 0.00 0.00 100-1300-300-51030 Housing Allowance 9,720.00 10,962.71 3,600.00 3,797.90 0.00 0.00 0.00 0.00 100-1300-300-51031 Cell Phone Allowance 360.00 270.07 0.00 0.00 0.00 0.00 0.00 0.00 100-1300-300-51035 Overtime 3,457.26 3,368.96 1,948.04 459.30 0.00 0.00 0.00 0.00 100-1300-300-51040 Specialty Pays 3,424.32 3,405.30 400.00 819.55 0.00 0.00 0.00 0.00 100-1300-300-52003 Supplies 0.00 145.93 200.00 287.79 0.00 0.00 0.00 0.00 100-1300-300-52008 Postage 250.00 175.00 250.00 205.07 0.00 25.00 0.00 0.00 100-1300-300-52015 Vehicle Fuel 7,500.00 4,949.76 7,000.00 3,609.59 0.00 0.00 0.00 0.00 100-1300-300-53008 Vehicle Repairs & Maint. 3,500.00 1,806.74 2,000.00 1,896.17 0.00 0.00 0.00 0.00 100-1300-300-53010 Computer/Desktop Equipment S… 676.00 17.23 676.00 0.00 0.00 0.00 0.00 0.00 100-1300-300-54001 Office Equip/Computer Rep 2,579.00 2,579.00 0.00 38.78 0.00 0.00 0.00 0.00 100-1300-300-55003 Communications 2,551.00 1,280.72 2,551.00 2,516.76 0.00 0.00 0.00 0.00 100-1300-300-57004 Computer Support 9,638.00 14,856.19 9,638.00 6,015.85 0.00 0.00 0.00 0.00 265
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 12 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1300-300-57009 Insurance 8,624.30 7,856.15 3,728.58 8,358.08 0.00 0.00 0.00 0.00 100-1300-300-57011 Lease Payments 278.00 275.96 278.00 351.21 0.00 291.62 0.00 0.00 100-1300-300-57015 Printing and Publishing 0.00 130.95 0.00 1.82 0.00 0.00 0.00 0.00 100-1300-300-57053 Software/Website 429.00 -18.00 429.00 0.00 0.00 0.00 0.00 0.00 100-1300-300-63006 Equipment Replacement 7,089.00 7,089.00 7,089.00 7,089.00 0.00 0.00 0.00 0.00 100-1300-300-63010 Vehicle Replacement 9,552.00 9,552.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 300 - Administration Surplus (Deficit): -348,418.01 -295,487.05 -136,736.13 -100,677.63 0.00 -216.62 0.00 0.00 Program: 310 - HCA Park
100-1300-310-31007 Park Reservation Fee 10,000.00 5,015.00 8,000.00 -775.00 10,000.00 9,475.00 10,000.00 10,000.00 100-1300-310-35029 Grant Revenue 0.00 0.00 0.00 0.00 178,000.00 0.00 178,000.00 0.00 100-1300-310-39001 Donations 10,000.00 16,422.98 0.00 8,780.00 0.00 100.00 0.00 0.00 100-1300-310-52003 Supplies 2,000.00 4,445.98 4,000.00 2,500.58 0.00 0.00 0.00 0.00 100-1300-310-52009 Small Equipment 600.00 350.00 650.00 429.92 0.00 0.00 0.00 0.00 100-1300-310-52015 Vehicle/Equipment Fuel 50.00 0.00 50.00 0.00 0.00 0.00 0.00 0.00 100-1300-310-53003 Repairs and Maintenance 20,000.00 16,195.90 15,000.00 4,973.70 0.00 0.00 0.00 0.00 100-1300-310-55001 Utilities 600.00 765.22 600.00 788.85 0.00 0.00 0.00 0.00 100-1300-310-55002 Water and Sewer Charges 33,000.00 30,600.78 33,000.00 33,897.03 0.00 0.00 0.00 0.00 100-1300-310-57009 Insurance 0.00 440.00 0.00 589.00 0.00 0.00 0.00 0.00 100-1300-310-57023 Tree Maintenance 10,000.00 12,142.05 10,000.00 3,960.00 0.00 0.00 0.00 0.00 100-1300-310-57031 Weed Abatement 20,000.00 36,078.00 20,000.00 0.00 0.00 0.00 0.00 0.00 100-1300-310-57057 Pest Management 4,500.00 4,053.00 4,500.00 3,390.00 0.00 0.00 0.00 0.00 100-1300-310-70105 Projects 293,000.00 290,000.00 0.00 47,636.84 0.00 0.00 0.00 0.00 Program: 310 - HCA Park Surplus (Deficit): -363,750.00 -373,632.95 -79,800.00 -90,160.92 188,000.00 9,575.00 188,000.00 10,000.00 Program: 320 - Solvang Park
100-1300-320-31007 Park Fees 375.00 -325.00 375.00 0.00 375.00 0.00 375.00 375.00 100-1300-320-52003 Supplies 18,000.00 16,263.20 18,000.00 18,685.52 0.00 0.00 0.00 0.00 100-1300-320-53003 Repairs and Maintenance 15,000.00 4,095.02 6,000.00 1,035.69 0.00 0.00 0.00 0.00 100-1300-320-55001 Utilities 1,600.00 1,762.70 1,750.00 1,874.24 0.00 0.00 0.00 0.00 100-1300-320-55002 Water and Sewer Charges 24,000.00 22,877.04 24,000.00 19,940.04 0.00 0.00 0.00 0.00 100-1300-320-57009 Insurance 0.00 516.00 0.00 690.00 0.00 0.00 0.00 0.00 100-1300-320-57023 Tree Maintenance 1,000.00 0.00 2,000.00 4,560.00 0.00 0.00 0.00 0.00 266
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 13 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1300-320-70105 Projects 50,000.00 0.00 60,000.00 0.00 0.00 0.00 0.00 0.00 100-1300-320-70504 Gazebo-ADA Upgrades 75,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 320 - Solvang Park Surplus (Deficit): -184,225.00 -45,838.96 -111,375.00 -46,785.49 375.00 0.00 375.00 375.00 Program: 330 - Sunny Fields
100-1300-330-31007 Park Reservation Fee 6,500.00 5,765.00 8,500.00 725.00 8,500.00 11,445.00 8,500.00 8,500.00 100-1300-330-52003 Supplies 4,500.00 5,571.92 4,500.00 6,398.51 0.00 0.00 0.00 0.00 100-1300-330-52009 Small Equipment 600.00 378.31 600.00 390.02 0.00 0.00 0.00 0.00 100-1300-330-53003 Repairs and Maintenance 18,000.00 18,235.92 15,000.00 8,003.32 0.00 0.00 0.00 0.00 100-1300-330-55001 Utilities 1,065.00 755.64 1,100.00 1,631.25 0.00 0.00 0.00 0.00 100-1300-330-55002 Water and Sewer Charges 18,000.00 23,649.25 18,000.00 31,656.11 0.00 0.00 0.00 0.00 100-1300-330-57009 Insurance 0.00 933.00 0.00 1,249.00 0.00 0.00 0.00 0.00 100-1300-330-57023 Tree Maintenance 3,000.00 1,990.50 3,000.00 0.00 0.00 0.00 0.00 0.00 100-1300-330-57057 Pest Management 7,200.00 5,580.00 7,200.00 5,350.00 0.00 0.00 0.00 0.00 100-1300-330-57060 Turf Repair 10,000.00 9,360.00 6,000.00 2,119.96 0.00 0.00 0.00 0.00 100-1300-330-70105 Projects 105,000.00 114,954.92 12,000.00 0.00 0.00 0.00 0.00 0.00 Program: 330 - Sunny Fields Surplus (Deficit): -160,865.00 -175,644.46 -58,900.00 -56,073.17 8,500.00 11,445.00 8,500.00 8,500.00 Program: 340 - Common Areas
100-1300-340-53003 Repairs and Maintenance 9,000.00 9,336.30 9,000.00 116.60 0.00 0.00 0.00 0.00 100-1300-340-55001 Utilities 150.00 157.80 150.00 159.09 0.00 0.00 0.00 0.00 100-1300-340-55002 Water and Sewer Charges 1,200.00 1,077.66 1,200.00 1,182.23 0.00 0.00 0.00 0.00 100-1300-340-57029 Village Planter Maint. 0.00 0.00 3,000.00 424.47 0.00 0.00 0.00 0.00 100-1300-340-70105 Projects 6,500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 340 - Common Areas Total: 16,850.00 10,571.76 13,350.00 1,882.39 0.00 0.00 0.00 0.00 Program: 350 - Recreation
100-1300-350-38001 Miscellaneous Income 0.00 0.00 0.00 0.00 0.00 15.00 0.00 0.00 100-1300-350-51000 Salaries 146,815.46 137,363.97 79,868.67 79,065.40 137,925.00 93,851.79 144,332.45 151,940.29 100-1300-350-51002 FICA 14,007.99 9,886.65 8,032.00 5,498.12 13,133.00 7,155.49 13,537.31 14,119.31 100-1300-350-51003 Retirement 4,923.93 4,627.86 4,110.04 4,045.67 4,353.00 3,827.78 4,508.63 4,624.48 100-1300-350-51005 Cafeteria Plan 24,740.52 19,442.53 16,599.24 10,988.16 21,660.00 14,107.82 25,795.32 25,795.32 100-1300-350-51008 Workers' Comp Ins. 7,625.98 9,803.78 6,608.34 8,481.09 8,474.00 5,688.22 5,338.13 5,413.07 100-1300-350-51009 Employee Medical Exams 0.00 150.00 0.00 0.00 300.00 220.00 300.00 300.00 267
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 14 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1300-350-51010 Employee Screening 64.00 40.83 64.00 0.00 64.00 33.00 64.00 64.00 100-1300-350-51012 Education 500.00 0.00 500.00 65.00 1,000.00 86.96 1,000.00 1,000.00 100-1300-350-51017 Workers' Comp Ins-Retrospective… 1,030.89 -1,114.70 953.26 -5,405.08 -411.00 -411.00 33.82 33.82 100-1300-350-51019 Long Term Disability 636.07 524.84 359.41 335.52 621.00 369.82 649.50 683.73 100-1300-350-51020 Retirement - ER Pd 8% EE Share 9,943.89 8,741.14 6,261.49 6,161.27 6,851.00 6,023.45 7,057.06 7,271.17 100-1300-350-51021 Retirement - PERS UAL 15,610.52 24,195.96 18,175.98 20,254.81 31,689.00 10,317.42 51,564.64 55,620.35 100-1300-350-51022 Retirement - PERS PEPRA ER Cost 1,455.87 1,023.98 0.00 0.00 3,683.00 1,373.87 4,277.25 4,683.95 100-1300-350-51030 Housing Allowance 6,480.00 7,748.19 3,600.00 4,813.31 9,600.00 7,117.65 12,000.00 12,000.00 100-1300-350-51031 Cell Phone Allowance 240.00 179.98 0.00 0.00 0.00 0.00 0.00 0.00 100-1300-350-51035 Overtime 5,016.30 887.78 4,925.62 442.89 2,485.00 1,336.19 1,471.75 1,471.75 100-1300-350-51040 Specialty Pays 880.00 1,954.14 0.00 1,335.66 0.00 710.07 600.00 600.00 100-1300-350-52003 Supplies 900.00 799.78 900.00 0.00 900.00 412.57 900.00 900.00 100-1300-350-52005 Recreation Programs 0.00 0.00 0.00 0.00 0.00 691.16 0.00 0.00 100-1300-350-52008 Postage 500.00 350.00 500.00 410.13 500.00 250.00 500.00 500.00 100-1300-350-52009 Small Equipment 600.00 470.03 600.00 0.00 600.00 26.91 600.00 600.00 100-1300-350-52015 Vehicle Fuel 1,300.00 1,209.46 1,300.00 163.92 1,400.00 191.26 1,400.00 1,400.00 100-1300-350-53003 Repairs and Maintenance 300.00 141.30 300.00 14.00 300.00 0.00 300.00 300.00 100-1300-350-53008 Vehicle Repairs & Maint. 2,200.00 1,554.28 1,200.00 1,242.88 2,000.00 2,469.29 2,000.00 2,000.00 100-1300-350-53010 Computer/Desktop Equipment S… 577.00 0.00 577.00 0.00 577.00 0.00 577.00 577.00 100-1300-350-54001 Office Equip/Computer Rep 2,709.00 2,709.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1300-350-55003 Communications 2,840.00 1,366.25 2,840.00 1,563.38 0.00 0.00 0.00 0.00 100-1300-350-57001 P&R Marketing and Advertising 2,700.00 1,651.00 2,500.00 1,220.00 2,700.00 1,456.70 2,700.00 2,700.00 100-1300-350-57004 Computer Support 7,695.00 10,374.16 7,695.00 4,445.92 0.00 0.00 0.00 0.00 100-1300-350-57009 Insurance 6,925.62 6,270.97 5,473.33 6,680.47 8,620.00 8,620.00 8,250.00 8,250.00 100-1300-350-57011 Lease Payments 212.00 211.05 212.00 268.60 212.00 364.22 212.00 212.00 100-1300-350-57015 Printing and Publishing 700.00 523.81 700.00 391.65 1,000.00 393.78 1,000.00 1,000.00 100-1300-350-57016 Professional Services 2,000.00 0.00 2,000.00 0.00 25,000.00 9,337.13 25,000.00 25,000.00 100-1300-350-57053 Software/Website 329.00 0.00 329.00 0.00 0.00 0.00 0.00 0.00 100-1300-350-62003 Credit Card Proces. Fee 800.00 1,809.85 800.00 1,872.82 2,000.00 2,007.75 2,500.00 2,500.00 100-1300-350-63010 Vehicle Replacement 7,484.00 7,484.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 350 - Recreation Surplus (Deficit): -280,743.04 -262,381.87 -177,984.38 -154,355.59 -287,236.00 -178,014.30 -318,468.86 -331,560.24 268
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 15 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Program: 360 - Adult Sports
100-1300-360-31008 Recreation Fees 18,850.00 7,630.00 9,200.00 9,415.00 10,000.00 8,235.50 10,000.00 10,000.00 100-1300-360-52005 Recreation Programs 11,600.00 5,405.97 5,250.00 1,019.03 5,000.00 1,698.83 5,000.00 5,000.00 Program: 360 - Adult Sports Surplus (Deficit): 7,250.00 2,224.03 3,950.00 8,395.97 5,000.00 6,536.67 5,000.00 5,000.00 Program: 365 - Youth Programs
100-1300-365-31008 Recreation Fees 31,250.00 19,584.95 14,700.00 33,839.00 20,000.00 31,677.88 20,000.00 20,000.00 100-1300-365-31040 Rec Program Discounts -150.00 -244.00 -150.00 -210.00 -150.00 -310.00 -150.00 -150.00 100-1300-365-52005 Recreation Programs 17,200.00 11,525.52 8,000.00 13,421.25 10,000.00 11,501.16 10,000.00 10,000.00 Program: 365 - Youth Programs Surplus (Deficit): 13,900.00 7,815.43 6,550.00 20,207.75 9,850.00 19,866.72 9,850.00 9,850.00 Program: 370 - Adult Programs
100-1300-370-31008 Recreation Fees 15,100.00 17,390.00 7,950.00 2,498.00 8,000.00 2,659.72 8,000.00 8,000.00 100-1300-370-52005 Recreation Programs 7,800.00 13,613.57 4,200.00 306.60 4,000.00 2,464.90 4,000.00 4,000.00 Program: 370 - Adult Programs Surplus (Deficit): 7,300.00 3,776.43 3,750.00 2,191.40 4,000.00 194.82 4,000.00 4,000.00 Program: 375 - Special Events
100-1300-375-31008 Recreation Fees 21,100.00 14,341.33 3,000.00 -1,583.25 8,000.00 13,228.35 20,000.00 20,000.00 100-1300-375-31040 Special Events Discounts -150.00 -55.00 -150.00 0.00 -150.00 0.00 -150.00 -150.00 100-1300-375-39001 Donations 1,800.00 1,000.00 1,800.00 0.00 1,800.00 0.00 1,800.00 1,800.00 100-1300-375-52005 Recreation Programs 8,100.00 2,905.78 3,350.00 137.40 3,000.00 1,294.28 8,000.00 8,000.00 Program: 375 - Special Events Surplus (Deficit): 14,650.00 12,380.55 1,300.00 -1,720.65 6,650.00 11,934.07 13,650.00 13,650.00 Program: 390 - Buellton Partnership
100-1300-390-31008 Recreation Fees 10,000.00 7,128.62 10,000.00 0.00 5,000.00 4,885.65 5,000.00 5,000.00 100-1300-390-31024 Buellton Recreation Reimb 3,500.00 11,531.53 3,500.00 767.00 2,000.00 7,843.39 2,000.00 2,000.00 100-1300-390-52005 Recreation Programs 4,000.00 998.58 4,000.00 25.81 3,000.00 462.16 3,000.00 3,000.00 100-1300-390-71010 Buellton - Reimbursement of Re… 10,000.00 8,392.29 10,000.00 0.00 6,000.00 5,994.64 6,000.00 6,000.00 Program: 390 - Buellton Partnership Surplus (Deficit): -500.00 9,269.28 -500.00 741.19 -2,000.00 6,272.24 -2,000.00 -2,000.00 Program: 700 - Street Trees
100-1300-700-57023 Street Tree Planting/Mgmt 0.00 0.00 40,000.00 37,440.00 0.00 0.00 0.00 0.00 Program: 700 - Street Trees Total: 0.00 0.00 40,000.00 37,440.00 0.00 0.00 0.00 0.00 Fund: 100 - GENERAL FUND Surplus (Deficit): -1,312,251.05 -1,128,091.33 -603,095.51 -457,559.53 -66,861.00 -112,406.40 -91,093.86 -282,185.24 Department: 1300 - Parks and Recreation Surplus (Deficit): -1,312,251.05 -1,128,091.33 -603,095.51 -457,559.53 -66,861.00 -112,406.40 -91,093.86 -282,185.24 269
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 16 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 1400 - Tourism
Fund: 100 - GENERAL FUND
Program: 400 - Tourism Activities
100-1400-400-43020 TBID - Admin. Reimbursement 10,000.00 7,550.29 10,000.00 6,291.80 10,000.00 9,164.24 10,000.00 10,000.00 100-1400-400-55002 Water and Sewer Charges 2,500.00 2,491.71 2,500.00 2,420.46 2,500.00 2,336.89 2,500.00 2,500.00 100-1400-400-57005 Custodial 150,804.00 123,089.00 140,000.00 248,798.00 0.00 9,668.00 0.00 0.00 100-1400-400-57018 Sidewalk Cleaning 25,000.00 11,327.17 25,000.00 18,032.21 0.00 0.00 0.00 0.00 100-1400-400-57029 Village Planter Maint. 36,000.00 28,113.40 0.00 11,300.00 0.00 0.00 0.00 0.00 100-1400-400-59010 Tourism/Marketing Expense 272,844.00 870,763.77 383,583.00 574,907.10 920,915.00 548,801.48 920,915.00 920,915.00 100-1400-400-59015 Danish Days 30,000.00 30,000.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1400-400-70704 Centennial Plaza 13,500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1400-400-70707 Street Light Banners 1,800.00 21,489.78 1,800.00 1,779.78 0.00 0.00 0.00 0.00 Program: 400 - Tourism Activities Surplus (Deficit): -522,448.00 -1,079,724.54 -542,883.00 -850,945.75 -913,415.00 -551,642.13 -913,415.00 -913,415.00 Program: 410 - Tourism Events
100-1400-410-41003 Tourism Revenues 100,000.00 91,058.17 100,000.00 -2,500.00 0.00 0.00 0.00 0.00 Program: 410 - Tourism Events Total: 100,000.00 91,058.17 100,000.00 -2,500.00 0.00 0.00 0.00 0.00 Fund: 100 - GENERAL FUND Surplus (Deficit): -422,448.00 -988,666.37 -442,883.00 -853,445.75 -913,415.00 -551,642.13 -913,415.00 -913,415.00 Fund: 700 - SYV - TOURISM BUS IMP DIST
Program: 400 - Tourism Activities
700-1400-400-43001 Tourism Bus Imp Dist Assmt 470,000.00 349,760.42 470,000.00 375,004.00 470,000.00 419,687.50 470,000.00 470,000.00 700-1400-400-59016 SYVTBID Payments 470,000.00 362,859.46 470,000.00 303,653.00 470,000.00 449,047.76 470,000.00 470,000.00 700-1400-400-61003 City Admin Fee 10,000.00 7,550.29 10,000.00 6,291.80 10,000.00 9,164.24 10,000.00 10,000.00 Program: 400 - Tourism Activities Surplus (Deficit): -10,000.00 -20,649.33 -10,000.00 65,059.20 -10,000.00 -38,524.50 -10,000.00 -10,000.00 Fund: 700 - SYV - TOURISM BUS IMP DIST Surplus (Deficit): -10,000.00 -20,649.33 -10,000.00 65,059.20 -10,000.00 -38,524.50 -10,000.00 -10,000.00 Department: 1400 - Tourism Surplus (Deficit): -432,448.00 -1,009,315.70 -452,883.00 -788,386.55 -923,415.00 -590,166.63 -923,415.00 -923,415.00 270
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 17 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 1500 - Fire Department
Fund: 600 - VEHICLE/EQUIPMENT POOL
Program: 000 - Undesignated
600-1500-000-71003 Loss on Disposal of Assts 0.00 -8,000.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 000 - Undesignated Total: 0.00 -8,000.00 0.00 0.00 0.00 0.00 0.00 0.00 Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 0.00 -8,000.00 0.00 0.00 0.00 0.00 0.00 0.00 Department: 1500 - Fire Department Total: 0.00 -8,000.00 0.00 0.00 0.00 0.00 0.00 0.00 271
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 18 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 1600 - Public Works/Engineering
Fund: 100 - GENERAL FUND
Program: 300 - Administration
100-1600-300-51000 Salaries 0.00 0.00 0.00 0.00 102,236.00 47,258.92 97,041.98 102,706.66 100-1600-300-51002 FICA 0.00 0.00 0.00 0.00 10,371.00 4,600.99 10,132.63 10,565.98 100-1600-300-51005 Cafeteria Plan 0.00 0.00 0.00 0.00 19,887.00 11,239.17 25,841.28 25,841.28 100-1600-300-51008 Workers' Comp Ins. 0.00 0.00 0.00 0.00 6,281.00 3,366.51 3,589.09 3,659.05 100-1600-300-51009 Employee Medical Exams 0.00 0.00 0.00 0.00 125.00 0.00 125.00 125.00 100-1600-300-51010 Employee Screening 0.00 0.00 0.00 0.00 50.00 0.00 50.00 50.00 100-1600-300-51012 Education 0.00 0.00 0.00 0.00 1,000.00 0.00 1,000.00 1,000.00 100-1600-300-51014 Safety Gear 0.00 0.00 0.00 0.00 500.00 252.95 500.00 500.00 100-1600-300-51017 Workers' Comp Ins-Retrospective… 0.00 0.00 0.00 0.00 -305.00 -305.00 22.74 22.74 100-1600-300-51019 Long Term Disability 0.00 0.00 0.00 0.00 460.00 223.79 436.69 462.18 100-1600-300-51022 Retirement - PERS PEPRA ER Cost 0.00 0.00 0.00 0.00 7,428.00 3,673.17 7,583.61 8,064.55 100-1600-300-51030 Housing Allowance 0.00 0.00 0.00 0.00 9,600.00 6,441.83 12,000.00 12,000.00 100-1600-300-51035 Overtime 0.00 0.00 0.00 0.00 4,372.00 3,018.15 4,125.73 4,125.73 100-1600-300-51040 Specialty Pays 0.00 0.00 0.00 0.00 1,654.00 880.71 685.00 685.00 100-1600-300-52003 Supplies 0.00 0.00 0.00 0.00 200.00 97.02 200.00 200.00 100-1600-300-52008 Postage 0.00 0.00 0.00 0.00 250.00 100.00 250.00 250.00 100-1600-300-52015 Vehicle Fuel 0.00 0.00 0.00 0.00 6,000.00 4,539.81 6,000.00 6,000.00 100-1600-300-53008 Vehicle Repairs & Maint. 0.00 0.00 0.00 0.00 2,300.00 309.44 2,300.00 2,300.00 100-1600-300-53010 Computer/Desktop Equipment 0.00 0.00 0.00 0.00 676.00 0.00 676.00 676.00 100-1600-300-57009 Insurance 0.00 0.00 0.00 0.00 6,566.00 6,566.00 5,710.81 5,710.81 100-1600-300-57011 Lease Payments 0.00 0.00 0.00 0.00 278.00 184.64 278.00 278.00 100-1600-300-63005 Capital Equipment 0.00 0.00 0.00 0.00 41,000.00 0.00 0.00 0.00 100-1600-300-63010 Vehicle Replacement 0.00 0.00 0.00 0.00 35,610.81 0.00 0.00 0.00 Program: 300 - Administration Total: 0.00 0.00 0.00 0.00 256,539.81 92,448.10 178,548.56 185,222.98 Program: 310 - HCA Park
100-1600-310-52003 Supplies 0.00 0.00 0.00 0.00 5,000.00 2,327.17 5,000.00 5,000.00 100-1600-310-52009 Small Equipment 0.00 0.00 0.00 0.00 650.00 0.00 650.00 650.00 100-1600-310-52015 Vehicle Fuel 0.00 0.00 0.00 0.00 50.00 0.00 50.00 50.00 100-1600-310-53003 Repairs and Maintenance 0.00 0.00 0.00 0.00 17,000.00 7,211.06 20,000.00 20,000.00 272
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 19 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1600-310-55001 Utilities 0.00 0.00 0.00 0.00 1,000.00 625.89 1,000.00 1,000.00 100-1600-310-55002 Water and Sewer Charges 0.00 0.00 0.00 0.00 33,000.00 33,370.74 33,000.00 33,000.00 100-1600-310-57009 Insurance 0.00 0.00 0.00 0.00 1,548.00 1,548.00 1,642.00 1,642.00 100-1600-310-57023 Tree Maintenance 0.00 0.00 0.00 0.00 10,000.00 0.00 40,000.00 40,000.00 100-1600-310-57031 Weed Abatement 0.00 0.00 0.00 0.00 21,000.00 19,200.00 25,000.00 25,000.00 100-1600-310-57057 Pest Management 0.00 0.00 0.00 100.00 4,500.00 2,274.00 4,500.00 4,500.00 Program: 310 - HCA Park Total: 0.00 0.00 0.00 100.00 93,748.00 66,556.86 130,842.00 130,842.00 Program: 320 - Solvang Park
100-1600-320-52003 Supplies 0.00 0.00 0.00 0.00 30,000.00 22,294.77 30,000.00 30,000.00 100-1600-320-53003 Repairs and Maintenance 0.00 0.00 0.00 0.00 26,500.00 38,959.66 6,500.00 6,500.00 100-1600-320-55001 Utilities 0.00 0.00 0.00 0.00 1,800.00 1,700.52 1,800.00 1,800.00 100-1600-320-55002 Water and Sewer Charges 0.00 0.00 0.00 0.00 24,000.00 21,807.23 24,000.00 24,000.00 100-1600-320-57009 Insurance 0.00 0.00 0.00 0.00 456.00 456.00 483.00 483.00 100-1600-320-57023 Tree Maintenance 0.00 0.00 0.00 0.00 2,500.00 3,000.00 5,000.00 5,000.00 Program: 320 - Solvang Park Total: 0.00 0.00 0.00 0.00 85,256.00 88,218.18 67,783.00 67,783.00 Program: 330 - Sunny Fields
100-1600-330-52003 Supplies 0.00 0.00 0.00 0.00 6,000.00 8,672.26 6,000.00 6,000.00 100-1600-330-52009 Small Equipment 0.00 0.00 0.00 0.00 600.00 0.00 600.00 600.00 100-1600-330-53003 Repairs and Maintenance 0.00 0.00 0.00 0.00 16,000.00 16,442.21 20,000.00 20,000.00 100-1600-330-55001 Utilities 0.00 0.00 0.00 0.00 1,200.00 528.43 1,200.00 1,200.00 100-1600-330-55002 Water and Sewer Charges 0.00 0.00 0.00 0.00 25,000.00 20,058.17 25,000.00 25,000.00 100-1600-330-57009 Insurance 0.00 0.00 0.00 0.00 1,070.00 1,070.00 1,134.00 1,134.00 100-1600-330-57023 Tree Maintenance 0.00 0.00 0.00 0.00 3,500.00 0.00 7,500.00 7,500.00 100-1600-330-57057 Pest Management 0.00 0.00 0.00 300.00 7,500.00 4,430.00 7,500.00 7,500.00 100-1600-330-57060 Turf Repair 0.00 0.00 0.00 0.00 6,000.00 996.93 10,000.00 10,000.00 Program: 330 - Sunny Fields Total: 0.00 0.00 0.00 300.00 66,870.00 52,198.00 78,934.00 78,934.00 Program: 340 - Common Areas
100-1600-340-53003 Repairs and Maintenance 0.00 0.00 0.00 0.00 10,000.00 4,968.22 15,000.00 15,000.00 100-1600-340-55001 Utilities 0.00 0.00 0.00 0.00 150.00 134.15 150.00 150.00 100-1600-340-55002 Water and Sewer Charges 0.00 0.00 0.00 0.00 1,200.00 1,485.47 1,200.00 1,200.00 273
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 20 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1600-340-57029 Village Planter Maint. 0.00 0.00 0.00 0.00 33,000.00 29,750.00 40,000.00 40,000.00 Program: 340 - Common Areas Total: 0.00 0.00 0.00 0.00 44,350.00 36,337.84 56,350.00 56,350.00 Program: 400 - Tourism Activities
100-1600-400-57005 Custodial-Restrooms 0.00 0.00 0.00 0.00 300,000.00 251,690.00 151,000.00 151,000.00 100-1600-400-57018 Sidewalk Cleaning 0.00 0.00 0.00 0.00 25,000.00 7,751.68 25,000.00 25,000.00 100-1600-400-70707 Street Light Banners 0.00 0.00 0.00 0.00 1,800.00 0.00 5,000.00 5,000.00 Program: 400 - Tourism Activities Total: 0.00 0.00 0.00 0.00 326,800.00 259,441.68 181,000.00 181,000.00 Program: 600 - PW - Engineering
100-1600-600-31013 Misc Permit and Encroachment F… 7,000.00 6,364.00 7,000.00 5,412.00 7,000.00 8,139.73 7,000.00 7,000.00 100-1600-600-31035 Development Fees 0.00 603.00 0.00 406.00 0.00 960.00 0.00 0.00 100-1600-600-35001 Grant-Recycling 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 0.00 5,000.00 5,000.00 100-1600-600-38001 Miscellaneous Income 250.00 9,665.00 250.00 400.00 250.00 22,809.20 250.00 250.00 100-1600-600-41000 Special Events Revenue 3,000.00 1,750.00 3,000.00 150.00 3,000.00 1,458.00 3,000.00 3,000.00 100-1600-600-43012 LLMD Admin Reimbursement 7,500.00 7,500.00 7,500.00 16,500.00 12,000.00 0.00 12,000.00 12,000.00 100-1600-600-43019 Transfers In 0.00 0.00 0.00 0.00 0.00 0.00 230,000.00 30,000.00 100-1600-600-51000 Salaries 85,066.80 75,637.21 46,360.47 41,099.58 43,021.00 30,523.55 42,983.62 44,273.12 100-1600-600-51002 FICA 7,469.02 5,574.94 3,895.65 2,895.70 3,676.00 2,073.03 3,957.86 4,056.51 100-1600-600-51003 Retirement 2,366.95 2,062.03 1,640.93 1,633.77 1,576.00 857.76 0.00 0.00 100-1600-600-51005 Cafeteria Plan 9,897.08 7,704.13 4,237.52 3,127.32 3,559.00 3,055.37 7,281.29 7,281.29 100-1600-600-51008 Workers' Comp Ins. 4,417.95 5,110.56 3,835.87 4,013.25 2,565.00 2,003.71 1,589.75 1,577.28 100-1600-600-51010 Employee Screening 0.00 227.00 0.00 32.00 0.00 0.00 0.00 0.00 100-1600-600-51012 Education 4,150.00 2,249.66 2,900.00 528.99 3,000.00 180.74 3,000.00 3,000.00 100-1600-600-51014 Safety Gear 260.00 149.77 260.00 0.00 260.00 0.00 260.00 260.00 100-1600-600-51017 Workers' Comp Ins-Retrospective… 597.22 -645.77 553.32 -3,131.28 -132.00 -132.00 10.07 10.07 100-1600-600-51019 Long Term Disability 352.90 257.47 162.87 134.17 149.00 99.58 193.43 199.23 100-1600-600-51020 Retirement - ER Pd 8% EE Share 4,582.02 3,903.97 2,423.00 2,513.21 2,398.00 1,360.67 0.00 0.00 100-1600-600-51021 Retirement - PERS UAL 7,366.67 11,134.02 5,588.40 8,956.16 11,427.00 2,311.70 0.00 0.00 100-1600-600-51022 Retirement - PERS PEPRA ER Cost 1,698.60 1,344.37 1,060.32 634.05 840.00 912.41 3,335.53 3,453.31 100-1600-600-51030 Housing Allowance 3,600.00 3,583.29 1,260.00 1,373.95 1,680.00 1,021.40 2,400.00 2,400.00 100-1600-600-51031 Cell Phone Allowance 120.00 120.78 120.00 120.45 120.00 113.86 120.00 120.00 100-1600-600-51035 Overtime 270.65 30.78 3,000.00 0.00 86.00 0.00 520.10 520.10 274
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 21 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1600-600-51040 Specialty Pays 446.00 366.51 120.00 84.90 120.00 72.56 0.00 0.00 100-1600-600-52002 Membership Dues 3,510.00 2,225.00 3,630.00 2,604.50 3,630.00 1,757.00 3,630.00 3,630.00 100-1600-600-52003 Supplies 1,000.00 1,273.61 1,000.00 48.68 1,000.00 1,446.09 1,000.00 1,000.00 100-1600-600-52008 Postage 300.00 355.32 300.00 257.53 300.00 174.57 300.00 300.00 100-1600-600-52009 Small Equipment 400.00 0.00 400.00 37.95 400.00 29.08 400.00 400.00 100-1600-600-52015 Vehicle Fuel 700.00 343.95 700.00 149.51 700.00 53.52 700.00 700.00 100-1600-600-53003 Repairs and Maintenance 200.00 0.00 200.00 194.71 200.00 0.00 200.00 200.00 100-1600-600-53008 Vehicle Repairs & Maint. 2,000.00 837.88 2,000.00 360.10 2,000.00 42.37 2,000.00 2,000.00 100-1600-600-53010 Computer/Desktop Equipment S… 4,568.00 0.00 4,568.00 0.00 4,568.00 0.00 4,568.00 4,568.00 100-1600-600-54001 Office Equip/Computer Rep 1,678.00 1,678.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-600-55003 Communications 1,668.00 1,196.48 1,668.00 2,017.10 0.00 0.00 0.00 0.00 100-1600-600-57004 Computer Support 5,598.00 4,544.52 5,598.00 1,939.28 0.00 0.00 0.00 0.00 100-1600-600-57009 Insurance 4,012.22 3,476.78 3,177.04 3,713.01 2,530.00 2,530.00 2,451.93 2,451.93 100-1600-600-57011 Lease Payments 82.00 81.13 82.00 103.29 82.00 140.07 82.00 82.00 100-1600-600-57015 Printing and Publishing 2,000.00 577.37 2,000.00 641.33 2,000.00 568.29 2,000.00 2,000.00 100-1600-600-57016 Professional Services 3,001.00 4,105.00 8,500.00 21,999.25 20,000.00 19,371.84 20,000.00 20,000.00 100-1600-600-57017 Recycling Grant 16,000.00 0.00 6,000.00 0.00 6,000.00 0.00 0.00 0.00 100-1600-600-57053 Software/Website 848.00 953.52 848.00 0.00 0.00 0.00 0.00 0.00 100-1600-600-63006 Equipment Replacement 0.00 0.00 0.00 0.00 20,968.62 0.00 0.00 0.00 100-1600-600-63010 Vehicle Replacement 1,038.00 1,038.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-600-70105 Projects 0.00 0.00 92,000.00 48,696.19 5,000.00 11,862.50 5,000.00 5,000.00 Program: 600 - PW - Engineering Surplus (Deficit): -158,515.08 -110,615.28 -187,339.39 -118,910.65 -116,473.62 -49,062.74 149,266.42 -52,232.84 Program: 605 - PW - Maintenance
100-1600-605-38001 Miscellaneous Income 0.00 0.00 0.00 0.00 0.00 194.00 0.00 0.00 100-1600-605-43004 Sale of Surplus Property 0.00 150.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-605-51000 Salaries 109,948.79 72,062.73 101,049.31 78,100.30 99,973.00 64,283.18 103,934.00 109,277.69 100-1600-605-51002 FICA 11,281.23 5,300.11 8,347.17 5,693.88 9,808.00 5,491.33 10,232.27 10,641.06 100-1600-605-51003 Retirement 3,918.13 2,526.71 3,436.61 2,768.75 3,519.00 994.36 631.90 647.88 100-1600-605-51005 Cafeteria Plan 24,401.71 15,650.30 16,786.04 15,314.35 17,214.00 12,410.76 22,626.96 22,626.96 100-1600-605-51008 Workers' Comp Ins. 6,015.54 6,009.44 6,850.82 7,540.67 6,064.00 5,258.53 3,844.00 3,893.15 100-1600-605-51010 Employee Screening 0.00 148.60 0.00 106.50 0.00 0.00 0.00 0.00 275
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 22 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1600-605-51011 Recruitment 0.00 0.00 0.00 244.00 0.00 0.00 0.00 0.00 100-1600-605-51012 Education 750.00 199.00 750.00 0.00 750.00 0.00 750.00 750.00 100-1600-605-51014 Safety Gear 800.00 293.68 800.00 140.49 800.00 152.89 800.00 800.00 100-1600-605-51017 Workers' Comp Ins-Retrospective… 813.19 -879.30 988.24 -4,263.65 -302.00 -302.00 24.36 24.36 100-1600-605-51019 Long Term Disability 479.82 282.01 349.72 301.25 405.00 209.75 467.70 491.75 100-1600-605-51020 Retirement - ER Pd 8% EE Share 6,868.80 4,742.68 4,830.56 4,217.68 5,257.00 1,563.13 879.02 908.61 100-1600-605-51021 Retirement - PERS UAL 12,974.52 13,132.63 14,107.87 12,440.58 25,208.00 2,680.41 7,127.08 7,687.64 100-1600-605-51022 Retirement - PERS PEPRA ER Cost 1,007.32 537.69 1,249.84 1,496.14 2,222.00 3,308.00 7,149.64 7,574.45 100-1600-605-51030 Housing Allowance 5,940.00 5,267.73 4,320.00 5,139.82 6,000.00 4,542.57 8,100.00 8,100.00 100-1600-605-51031 Cell Phone Allowance 60.00 60.39 60.00 60.22 120.00 77.72 120.00 120.00 100-1600-605-51035 Overtime 3,355.00 1,320.44 1,767.76 1,569.46 2,111.00 3,132.45 3,193.73 3,193.73 100-1600-605-51040 Specialty Pays 4,718.48 2,041.52 4,216.11 1,500.30 4,100.00 389.80 788.25 788.25 100-1600-605-52002 Membership Dues 150.00 0.00 150.00 0.00 150.00 0.00 150.00 150.00 100-1600-605-52003 Supplies 600.00 1,190.12 600.00 348.86 600.00 226.24 600.00 600.00 100-1600-605-52008 Postage 300.00 175.00 300.00 205.07 300.00 125.00 300.00 300.00 100-1600-605-52009 Small Equipment 200.00 0.00 200.00 0.00 200.00 0.00 200.00 200.00 100-1600-605-52015 Vehicle Fuel 1,600.00 766.44 1,600.00 568.85 1,600.00 0.00 1,600.00 1,600.00 100-1600-605-53003 Repairs and Maintenance 500.00 -5.81 500.00 90.00 500.00 562.09 500.00 500.00 100-1600-605-53008 Vehicle Repairs & Maint. 1,500.00 2,741.14 2,500.00 2,495.36 2,000.00 551.93 2,000.00 2,000.00 100-1600-605-53010 Computer/Desktop Equipment S… 313.00 0.00 313.00 66.99 313.00 0.00 313.00 313.00 100-1600-605-54001 Office Equip/Computer Rep 1,255.00 1,255.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-605-55003 Communications 2,175.00 1,376.46 2,175.00 2,428.82 0.00 0.00 0.00 0.00 100-1600-605-57004 Computer Support 7,762.00 10,511.34 7,762.00 5,659.03 0.00 0.00 0.00 0.00 100-1600-605-57009 Insurance 5,463.07 5,752.36 5,674.17 6,346.38 7,209.00 7,209.00 6,975.28 6,975.28 100-1600-605-57011 Lease Payments 154.00 152.59 154.00 194.20 154.00 263.34 154.00 154.00 100-1600-605-57016 Professional Services 60,000.00 0.00 5,000.00 0.00 5,000.00 0.00 5,000.00 5,000.00 100-1600-605-57052 Temporary Agency Services 0.00 24,987.27 0.00 48,245.22 0.00 27,139.14 0.00 0.00 100-1600-605-57053 Software/Website 236.00 0.00 15,236.00 7,439.58 0.00 0.00 0.00 0.00 100-1600-605-63010 Vehicle Replacement 2,356.00 2,356.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 605 - PW - Maintenance Surplus (Deficit): -277,896.60 -179,804.27 -212,074.22 -206,459.10 -201,275.00 -140,075.62 -188,461.19 -195,317.81 276
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 23 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Program: 610 - Veterans' Memorial Building
100-1600-610-32004 Veteran's Bldg Rental 34,000.00 21,441.50 34,000.00 -4,452.50 5,000.00 20,450.00 5,000.00 5,000.00 100-1600-610-51000 Salaries 10,018.40 7,843.60 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-610-51002 FICA 995.87 606.73 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-610-51005 Cafeteria Plan 2,100.00 1,498.04 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-610-51008 Workers' Comp Ins. 565.68 779.97 0.00 600.04 0.00 0.00 0.00 0.00 100-1600-610-51017 Workers' Comp Ins-Retrospective… 76.47 -82.69 0.00 -400.96 0.00 0.00 0.00 0.00 100-1600-610-51019 Long Term Disability 45.08 27.27 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-610-51022 Retirement - PERS PEPRA ER Cost 727.94 512.09 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-610-51030 Housing Allowance 720.00 724.55 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-610-51035 Overtime 99.51 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-610-51040 Specialty Pays 80.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-610-52003 Supplies 5,500.00 2,590.68 5,500.00 4,541.91 5,500.00 873.66 5,500.00 5,500.00 100-1600-610-52009 Small Equipment 1,500.00 0.00 0.00 0.00 1,500.00 0.00 1,500.00 1,500.00 100-1600-610-53003 Repairs and Maintenance 4,000.00 18,103.11 6,000.00 591.65 6,000.00 2,090.35 10,000.00 10,000.00 100-1600-610-55001 Utilities 7,000.00 8,080.18 8,500.00 9,757.01 8,800.00 8,285.10 8,800.00 8,800.00 100-1600-610-55002 Water and Sewer Charges 13,000.00 14,829.15 16,000.00 16,381.38 16,000.00 18,550.47 16,000.00 16,000.00 100-1600-610-57009 Insurance 513.73 3,470.69 0.00 4,526.07 2,912.00 2,912.00 3,088.00 3,088.00 100-1600-610-57057 Pest Management 1,600.00 1,717.75 1,600.00 2,500.00 2,000.00 2,200.00 2,000.00 2,000.00 100-1600-610-61009 Permit Fees 150.00 149.00 150.00 149.00 150.00 149.00 150.00 150.00 Program: 610 - Veterans' Memorial Building Surplus (Deficit): -14,692.68 -39,408.62 -3,750.00 -43,098.60 -37,862.00 -14,610.58 -42,038.00 -42,038.00 Program: 620 - City Hall
100-1600-620-52003 Supplies 1,600.00 1,855.96 1,700.00 1,503.68 1,800.00 2,289.77 1,800.00 1,800.00 100-1600-620-53003 Repairs and Maintenance 47,500.00 6,256.88 7,500.00 65,287.55 7,500.00 9,191.98 9,000.00 9,000.00 100-1600-620-55001 Utilities 8,000.00 13,585.36 8,000.00 7,053.60 8,000.00 7,931.31 8,000.00 8,000.00 100-1600-620-55002 Water and Sewer Charges 4,500.00 4,040.82 4,500.00 4,329.69 4,500.00 3,304.78 4,500.00 4,500.00 100-1600-620-61009 Permit Fees 900.00 459.31 900.00 917.31 1,000.00 471.48 1,000.00 1,000.00 Program: 620 - City Hall Total: 62,500.00 26,198.33 22,600.00 79,091.83 22,800.00 23,189.32 24,300.00 24,300.00 Program: 630 - Municipal Annex
100-1600-630-52003 Supplies 1,600.00 2,048.09 1,700.00 1,041.80 1,800.00 1,175.62 1,800.00 1,800.00 100-1600-630-53003 Repairs and Maintenance 9,800.00 2,035.94 1,800.00 1,365.13 1,800.00 8,626.23 1,800.00 1,800.00 277
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 24 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1600-630-55001 Utilities 7,000.00 6,678.44 7,000.00 6,929.45 7,000.00 5,586.01 7,000.00 7,000.00 100-1600-630-55002 Water and Sewer Charges 1,600.00 1,485.96 1,600.00 1,418.46 1,600.00 1,322.26 1,600.00 1,600.00 100-1600-630-57009 Insurance 0.00 975.00 0.00 2,026.00 2,232.00 2,232.00 2,367.00 2,367.00 Program: 630 - Municipal Annex Total: 20,000.00 13,223.43 12,100.00 12,780.84 14,432.00 18,942.12 14,567.00 14,567.00 Program: 640 - Elverhoj
100-1600-640-52003 Supplies 0.00 0.00 0.00 279.00 0.00 0.00 0.00 0.00 Program: 640 - Elverhoj Total: 0.00 0.00 0.00 279.00 0.00 0.00 0.00 0.00 Program: 650 - Visitors' Center
100-1600-650-52003 Supplies 200.00 0.00 200.00 0.00 200.00 0.00 200.00 200.00 100-1600-650-53003 Repairs and Maintenance 1,000.00 207.91 5,000.00 8.50 5,000.00 171.99 5,000.00 5,000.00 100-1600-650-55001 Utilities 1,600.00 1,126.33 1,600.00 705.85 1,600.00 1,063.90 1,600.00 1,600.00 100-1600-650-57009 Insurance 0.00 316.00 0.00 423.00 180.00 180.00 190.00 190.00 Program: 650 - Visitors' Center Total: 2,800.00 1,650.24 6,800.00 1,137.35 6,980.00 1,415.89 6,990.00 6,990.00 Program: 670 - Restroom #1
100-1600-670-52003 Supplies 16,000.00 13,094.99 16,000.00 14,903.04 16,000.00 17,534.97 16,000.00 16,000.00 100-1600-670-53003 Repairs and Maintenance 3,500.00 876.28 3,500.00 951.79 3,500.00 664.31 3,500.00 3,500.00 100-1600-670-55001 Utilities 1,200.00 1,737.81 1,200.00 3,190.69 3,000.00 4,209.24 3,000.00 3,000.00 100-1600-670-55002 Water and Sewer Charges 27,000.00 13,551.60 27,000.00 14,403.60 18,000.00 14,637.10 18,000.00 18,000.00 100-1600-670-57009 Insurance 0.00 324.00 0.00 433.00 389.00 389.00 412.00 412.00 Program: 670 - Restroom #1 Total: 47,700.00 29,584.68 47,700.00 33,882.12 40,889.00 37,434.62 40,912.00 40,912.00 Program: 680 - Restroom #3
100-1600-680-52003 Supplies 10,000.00 7,782.34 10,000.00 10,120.43 15,000.00 14,789.65 12,000.00 12,000.00 100-1600-680-53003 Repairs and Maintenance 1,300.00 697.58 1,300.00 557.75 1,300.00 1,084.58 3,000.00 3,000.00 100-1600-680-55001 Utilities 1,600.00 2,116.50 1,600.00 4,099.84 4,000.00 4,481.39 4,000.00 4,000.00 100-1600-680-55002 Water and Sewer Charges 7,800.00 5,572.56 7,800.00 5,471.98 7,800.00 6,452.74 7,800.00 7,800.00 100-1600-680-57009 Insurance 0.00 215.00 0.00 287.00 223.00 223.00 236.00 236.00 Program: 680 - Restroom #3 Total: 20,700.00 16,383.98 20,700.00 20,537.00 28,323.00 27,031.36 27,036.00 27,036.00 Program: 690 - Roads
100-1600-690-35029 Grant Revenue 0.00 0.00 35,000.00 0.00 0.00 0.00 0.00 0.00 100-1600-690-40014 Contributions-SB Cnty Fire Dept 0.00 0.00 0.00 0.00 0.00 -0.01 0.00 0.00 100-1600-690-43020 Transfer In From Gas Tax/Traffic … 126,172.00 126,172.00 126,172.00 126,172.00 126,172.00 0.00 126,172.00 126,172.00 100-1600-690-51000 Salaries 220,436.48 170,811.32 152,001.96 154,070.30 180,120.00 117,692.49 185,098.99 193,831.50 278
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 25 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1600-690-51002 FICA 22,126.58 12,216.01 15,193.08 10,913.75 18,525.00 9,862.45 19,020.63 19,688.67 100-1600-690-51003 Retirement 7,303.04 4,931.92 5,873.61 4,668.19 5,303.00 2,131.67 1,895.71 1,943.65 100-1600-690-51005 Cafeteria Plan 44,979.26 36,105.91 29,572.88 36,408.01 39,352.00 28,563.92 48,026.95 48,026.95 100-1600-690-51008 Workers' Comp Ins. 12,254.14 13,778.16 12,576.65 15,367.23 10,989.00 10,030.03 6,845.88 6,905.49 100-1600-690-51010 Employee Screening 0.00 16.50 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-690-51012 Education 500.00 0.00 500.00 0.00 500.00 0.00 500.00 500.00 100-1600-690-51014 Safety Gear 800.00 611.78 800.00 215.35 800.00 229.34 800.00 800.00 100-1600-690-51017 Workers' Comp Ins-Retrospective… 1,656.53 -1,791.20 1,814.19 -8,685.37 -541.00 -541.00 43.37 43.37 100-1600-690-51019 Long Term Disability 977.01 692.85 661.13 616.18 766.00 402.84 832.94 872.25 100-1600-690-51020 Retirement - ER Pd 8% EE Share 13,406.53 9,232.22 8,619.13 7,091.10 8,118.00 3,339.70 2,893.05 2,981.84 100-1600-690-51021 Retirement - PERS UAL 24,393.10 25,224.51 24,578.32 21,927.00 37,997.00 5,745.44 21,381.24 23,062.93 100-1600-690-51022 Retirement - PERS PEPRA ER Cost 3,209.58 2,957.41 2,935.08 4,210.33 5,487.00 5,672.71 11,585.39 12,239.69 100-1600-690-51030 Housing Allowance 12,060.00 11,794.74 7,920.00 10,664.65 12,000.00 9,411.61 16,200.00 16,200.00 100-1600-690-51031 Cell Phone Allowance 60.00 60.39 60.00 60.22 120.00 77.72 120.00 120.00 100-1600-690-51035 Overtime 5,885.34 2,490.06 3,657.36 2,887.37 4,030.00 6,927.21 7,124.94 7,124.94 100-1600-690-51040 Specialty Pays 8,631.56 4,084.47 7,721.91 2,698.29 8,174.00 994.04 1,960.50 1,960.50 100-1600-690-52002 Membership Dues 150.00 1,500.00 150.00 0.00 150.00 0.00 150.00 150.00 100-1600-690-52003 Supplies 18,000.00 14,002.07 16,000.00 7,080.75 16,000.00 5,195.74 16,000.00 16,000.00 100-1600-690-52009 Small Equipment 3,000.00 2,012.72 1,000.00 0.00 3,000.00 1,891.83 3,000.00 3,000.00 100-1600-690-52013 Trash Receptacles 5,000.00 3,619.54 0.00 0.00 5,000.00 0.00 5,000.00 5,000.00 100-1600-690-52015 Vehicle Fuel 6,000.00 4,517.26 6,000.00 3,219.70 6,000.00 2,937.51 6,000.00 6,000.00 100-1600-690-53003 Repairs and Maintenance 5,000.00 8,774.73 29,000.00 30,463.28 15,000.00 14,627.66 45,000.00 45,000.00 100-1600-690-53007 Highway Entrance Signs 2,200.00 2,325.67 2,200.00 2,624.68 2,200.00 2,547.45 2,200.00 2,200.00 100-1600-690-53008 Vehicle Repairs & Maint. 4,500.00 1,322.97 4,500.00 422.00 4,500.00 1,515.84 4,500.00 4,500.00 100-1600-690-53010 Computer/Desktop Equipment S… 600.00 0.00 600.00 0.00 600.00 0.00 600.00 600.00 100-1600-690-54001 Office Equip/Computer Rep 2,548.00 2,548.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-690-55003 Communications 1,770.00 453.14 1,770.00 1,149.58 0.00 0.00 0.00 0.00 100-1600-690-55006 Street Light Power 52,000.00 68,969.27 60,000.00 68,386.51 63,000.00 55,335.28 63,000.00 63,000.00 100-1600-690-57004 Computer Support 9,669.00 18,194.87 9,669.00 8,545.89 0.00 0.00 0.00 0.00 100-1600-690-57009 Insurance 11,128.73 9,898.50 10,416.56 10,576.51 11,062.00 11,062.00 10,476.82 10,476.82 100-1600-690-57011 Lease Payments 310.00 308.45 310.00 392.56 310.00 532.32 310.00 310.00 279
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 26 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1600-690-57016 Professional Services 5,000.00 5,000.00 20,000.00 23,230.00 0.00 750.00 0.00 0.00 100-1600-690-57019 Sidewalk Grinding 40,000.00 40,008.37 40,000.00 41,400.00 40,000.00 6,089.88 40,000.00 40,000.00 100-1600-690-57048 Traffic Counts 0.00 0.00 15,000.00 9,050.00 0.00 0.00 0.00 0.00 100-1600-690-57050 Mapping 0.00 0.00 13,500.00 15,500.00 0.00 0.00 0.00 0.00 100-1600-690-57053 Software/Website 479.00 0.00 479.00 0.00 0.00 0.00 0.00 0.00 100-1600-690-63005 Capital Equipment 13,000.00 0.00 0.00 0.00 12,000.00 0.00 0.00 0.00 100-1600-690-63006 Equipment Replacement 9,113.00 9,113.00 9,113.00 9,113.00 0.00 0.00 0.00 0.00 100-1600-690-63010 Vehicle Replacement 10,737.00 10,737.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-690-70105 Projects 109,000.00 86,651.89 111,000.00 20,280.00 0.00 14,917.50 0.00 0.00 Program: 690 - Roads Surplus (Deficit): -561,711.88 -457,002.50 -464,020.86 -388,375.06 -384,390.00 -317,943.19 -394,394.41 -406,366.60 Program: 700 - Street Trees
100-1600-700-51000 Salaries 45,193.93 28,574.75 41,399.66 30,939.69 60,170.00 31,588.81 67,903.93 70,576.95 100-1600-700-51002 FICA 4,673.03 2,015.19 4,173.58 2,206.77 5,667.00 2,524.63 6,582.28 6,786.76 100-1600-700-51003 Retirement 1,551.25 982.19 1,718.30 1,101.11 2,261.00 489.15 315.95 323.94 100-1600-700-51005 Cafeteria Plan 10,473.91 6,871.41 8,331.59 6,723.78 8,893.00 6,328.84 14,232.57 14,232.57 100-1600-700-51008 Workers' Comp Ins. 2,455.52 2,451.41 3,425.41 3,084.39 3,619.00 2,559.13 2,511.43 2,514.39 100-1600-700-51012 Education 500.00 0.00 500.00 0.00 500.00 0.00 500.00 500.00 100-1600-700-51014 Safety Gear 1,000.00 95.15 1,000.00 48.45 1,000.00 76.45 1,000.00 1,000.00 100-1600-700-51017 Workers' Comp Ins-Retrospective… 331.94 -358.93 494.12 -1,740.42 -184.00 -184.00 15.91 15.91 100-1600-700-51019 Long Term Disability 195.90 115.55 174.86 127.07 226.00 107.51 305.57 317.60 100-1600-700-51020 Retirement - ER Pd 8% EE Share 2,454.72 1,843.01 2,159.28 1,677.85 3,240.00 768.54 375.51 390.30 100-1600-700-51021 Retirement - PERS UAL 5,094.38 5,035.94 7,053.94 4,827.47 16,303.00 1,317.60 3,563.54 3,843.82 100-1600-700-51022 Retirement - PERS PEPRA ER Cost 503.66 268.83 624.92 623.80 1,111.00 1,653.23 4,807.25 5,026.10 100-1600-700-51030 Housing Allowance 2,520.00 2,147.44 2,160.00 2,090.18 3,120.00 2,098.00 4,800.00 4,800.00 100-1600-700-51031 Cell Phone Allowance 30.00 30.06 30.00 29.98 120.00 59.58 120.00 120.00 100-1600-700-51035 Overtime 1,240.94 454.93 883.88 536.42 803.00 1,229.44 1,663.82 1,663.82 100-1600-700-51040 Specialty Pays 1,983.04 797.67 2,108.05 526.40 1,733.00 177.62 339.00 339.00 100-1600-700-52002 Membership Dues 60.00 0.00 60.00 0.00 60.00 0.00 60.00 60.00 100-1600-700-52003 Supplies 1,000.00 1.48 1,000.00 0.00 1,000.00 0.00 1,000.00 1,000.00 100-1600-700-52009 Small Equipment 1,000.00 0.00 0.00 0.00 1,000.00 0.00 1,000.00 1,000.00 100-1600-700-52012 Tree Lights 9,000.00 10,365.04 10,000.00 9,993.59 10,000.00 5,825.18 20,000.00 10,000.00 280
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 27 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1600-700-52015 Vehicle Fuel 1,500.00 0.00 1,500.00 0.00 1,500.00 0.00 1,500.00 1,500.00 100-1600-700-53003 Repairs and Maintenance 2,000.00 1,990.23 2,000.00 69.20 2,000.00 194.68 2,000.00 2,000.00 100-1600-700-53008 Vehicle Repairs & Maint. 1,200.00 0.00 1,200.00 0.00 1,200.00 0.00 1,200.00 1,200.00 100-1600-700-53010 Computer/Desktop Equipment S… 99.00 0.00 99.00 0.00 99.00 0.00 99.00 99.00 100-1600-700-54001 Office Equip/Computer Rep 531.00 531.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-700-55002 Water and Sewer Charges 10,000.00 9,718.34 10,000.00 9,936.72 10,000.00 8,934.96 10,000.00 10,000.00 100-1600-700-55003 Communications 436.00 144.85 436.00 607.57 0.00 0.00 0.00 0.00 100-1600-700-57004 Computer Support 2,020.00 3,201.43 2,020.00 1,295.19 0.00 0.00 0.00 0.00 100-1600-700-57009 Insurance 2,230.01 1,912.96 2,837.08 2,044.81 3,521.00 3,521.00 3,709.18 3,709.18 100-1600-700-57011 Lease Payments 66.00 64.94 66.00 82.66 66.00 112.07 66.00 66.00 100-1600-700-57023 Street Tree Management 50,000.00 43,326.68 40,000.00 7,979.20 70,000.00 40,099.20 75,000.00 75,000.00 100-1600-700-57053 Software/Website 100.00 0.00 100.00 0.00 0.00 0.00 0.00 0.00 Program: 700 - Street Trees Total: 161,444.23 122,581.55 147,555.67 84,811.88 209,028.00 109,481.62 224,670.94 218,085.34 Program: 710 - PW - Parking Lots
100-1600-710-31037 Elec Charg Stn Revenue 1,800.00 5,135.95 1,800.00 10,611.33 6,000.00 12,090.15 10,000.00 10,000.00 100-1600-710-32003 Lease Income 1,200.00 1,001.00 0.00 1.00 0.00 1.00 0.00 0.00 100-1600-710-53003 Repairs and Maintenance 2,500.00 3,947.11 2,500.00 2,149.58 2,500.00 174.99 5,000.00 5,000.00 100-1600-710-55001 Utilities 7,600.00 8,480.93 7,600.00 8,814.10 7,600.00 7,069.42 7,600.00 7,600.00 100-1600-710-57016 Professional Services 0.00 0.00 0.00 0.00 0.00 1,767.50 0.00 0.00 100-1600-710-57051 Electric Vehicle Charging Stations 500.00 1,837.00 6,000.00 2,296.63 2,000.00 147.00 2,000.00 2,000.00 100-1600-710-70105 Projects 110,000.00 550.00 40,000.00 38,500.00 0.00 1,000.00 0.00 0.00 Program: 710 - PW - Parking Lots Surplus (Deficit): -117,600.00 -8,678.09 -54,300.00 -41,147.98 -6,100.00 1,932.24 -4,600.00 -4,600.00 Program: 720 - Storm Water Program
100-1600-720-43020 Transfer In from Local Transporta… 30,000.00 30,000.00 30,000.00 50,000.00 35,000.00 0.00 35,000.00 35,000.00 100-1600-720-51000 Salaries 87,620.70 69,170.80 79,453.70 54,213.90 84,218.00 32,742.84 66,697.80 69,166.38 100-1600-720-51002 FICA 8,169.49 4,755.95 7,299.01 3,943.66 7,842.00 2,488.43 6,504.30 6,693.14 100-1600-720-51003 Retirement 1,659.92 1,064.72 1,817.95 1,218.85 2,070.00 621.09 315.95 323.94 100-1600-720-51005 Cafeteria Plan 13,212.18 10,208.36 10,694.48 7,668.25 12,098.00 6,198.80 14,397.57 14,397.57 100-1600-720-51008 Workers' Comp Ins. 4,754.80 5,377.77 6,574.00 5,397.11 5,096.00 2,589.04 2,466.82 2,464.14 100-1600-720-51012 Education 4,000.00 964.33 2,000.00 0.00 2,000.00 0.00 2,000.00 2,000.00 100-1600-720-51014 Safety Gear 0.00 77.79 0.00 32.29 0.00 50.97 0.00 0.00 281
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 28 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1600-720-51015 Uniforms 0.00 0.00 0.00 0.00 200.00 0.00 200.00 200.00 100-1600-720-51017 Workers' Comp Ins-Retrospective… 642.76 -695.01 948.31 -3,370.04 -255.00 -255.00 15.63 15.63 100-1600-720-51019 Long Term Disability 379.34 275.84 334.66 213.11 334.00 114.31 300.14 311.25 100-1600-720-51020 Retirement - ER Pd 8% EE Share 2,507.22 2,000.99 2,314.18 1,862.26 2,934.00 978.69 375.51 390.30 100-1600-720-51021 Retirement - PERS UAL 5,287.32 5,841.61 7,100.27 5,703.35 14,960.00 1,674.61 3,563.54 3,843.82 100-1600-720-51022 Retirement - PERS PEPRA ER Cost 3,306.99 2,909.34 3,244.14 2,231.28 3,127.00 1,540.63 4,713.46 4,915.88 100-1600-720-51030 Housing Allowance 3,960.00 4,190.09 3,240.00 3,032.42 4,560.00 1,992.53 4,800.00 4,800.00 100-1600-720-51031 Cell Phone Allowance 60.00 60.39 60.00 60.22 120.00 77.54 120.00 120.00 100-1600-720-51035 Overtime 1,189.58 324.84 975.16 370.74 804.00 1,004.63 1,688.10 1,688.10 100-1600-720-51040 Specialty Pays 1,484.86 698.00 1,604.00 347.40 1,357.00 191.67 336.50 336.50 100-1600-720-52002 Membership Dues 700.00 380.00 750.00 505.00 800.00 0.00 800.00 800.00 100-1600-720-52003 Supplies 200.00 0.00 200.00 0.00 200.00 0.00 200.00 200.00 100-1600-720-52008 Postage 100.00 0.00 700.00 0.00 700.00 0.00 700.00 700.00 100-1600-720-52009 Small Equipment 200.00 0.00 200.00 0.00 200.00 0.00 200.00 200.00 100-1600-720-53003 Repairs and Maintenance 0.00 0.00 100.00 0.00 25,000.00 7,889.42 25,000.00 25,000.00 100-1600-720-53010 Computer/Desktop Equipment S… 170.00 0.00 170.00 0.00 170.00 0.00 170.00 170.00 100-1600-720-54001 Office Equip/Comp Replacement 836.00 836.00 0.00 0.00 0.00 0.00 0.00 0.00 100-1600-720-55003 Communications 491.00 14.09 491.00 16.05 0.00 0.00 0.00 0.00 100-1600-720-57004 Computer Support 3,463.00 4,962.25 3,463.00 2,107.48 0.00 0.00 0.00 0.00 100-1600-720-57009 Insurance 4,318.12 3,704.19 5,444.89 3,959.50 4,958.00 4,958.00 3,643.29 3,643.29 100-1600-720-57011 Lease Payments 111.00 110.38 111.00 140.43 111.00 190.49 111.00 111.00 100-1600-720-57016 Professional Services - SWMP 94,000.00 76,638.82 92,000.00 67,340.00 92,000.00 76,533.75 92,000.00 92,000.00 100-1600-720-57022 Street Sweeping 42,000.00 35,296.58 40,000.00 28,992.90 40,000.00 24,044.34 40,000.00 40,000.00 100-1600-720-57028 Underground Alert 125.00 146.97 125.00 310.81 125.00 360.09 125.00 125.00 100-1600-720-57053 Software/Website 172.00 0.00 3,172.00 2,439.58 0.00 0.00 0.00 0.00 100-1600-720-57058 Lab Fees and Stormwater Monito… 5,000.00 0.00 5,000.00 1,681.67 5,000.00 0.00 5,000.00 5,000.00 100-1600-720-57059 Public Outreach/Education 8,000.00 2,580.57 4,000.00 0.00 4,000.00 0.00 4,000.00 4,000.00 100-1600-720-61007 Storm Water Permit 6,200.00 5,692.00 6,200.00 5,994.00 6,200.00 0.00 6,200.00 6,200.00 100-1600-720-70614 Storm Drain Improvements 95,000.00 33,790.00 30,000.00 12,970.00 0.00 20,920.00 0.00 0.00 282
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 29 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
100-1600-720-70937 Annual Stormwater Report 5,000.00 3,003.75 5,000.00 4,398.75 5,000.00 776.25 5,000.00 5,000.00 Program: 720 - Storm Water Program Surplus (Deficit): -374,321.28 -244,381.41 -294,786.75 -163,780.97 -290,929.00 -187,683.12 -256,644.61 -259,815.94 Fund: 100 - GENERAL FUND Surplus (Deficit): -1,819,881.75 -1,249,512.38 -1,473,726.89 -1,194,692.38 -2,233,045.43 -1,520,138.60 -1,768,805.29 -1,992,393.51 Fund: 300 - CAPITAL PROJECTS FUND
Program: 600 - PW - Engineering
300-1600-600-70105 Projects -GEN FUND 0.00 0.00 0.00 0.00 1,395,000.00 148,920.57 3,290,000.00 1,165,000.00 Program: 600 - PW - Engineering Total: 0.00 0.00 0.00 0.00 1,395,000.00 148,920.57 3,290,000.00 1,165,000.00 Program: 850 - Federal Funding
300-1600-850-42001 Interest Income 1,100.00 -478.21 1,100.00 -1,649.45 1,100.00 -1,960.42 1,100.00 1,100.00 300-1600-850-43019 Transfers In 0.00 0.00 795,000.00 744,273.16 0.00 0.00 4,008,000.00 2,158,000.00 Program: 850 - Federal Funding Total: 1,100.00 -478.21 796,100.00 742,623.71 1,100.00 -1,960.42 4,009,100.00 2,159,100.00 Fund: 300 - CAPITAL PROJECTS FUND Surplus (Deficit): 1,100.00 -478.21 796,100.00 742,623.71 -1,393,900.00 -150,880.99 719,100.00 994,100.00 Fund: 600 - VEHICLE/EQUIPMENT POOL
Program: 000 - Undesignated
600-1600-000-63010 Vehicle Replacement 27,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 000 - Undesignated Total: 27,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 27,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Department: 1600 - Public Works/Engineering Surplus (Deficit): -1,845,781.75 -1,249,990.59 -677,626.89 -452,068.67 -3,626,945.43 -1,671,019.59 -1,049,705.29 -998,293.51 283
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 30 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 2000 - Traffic Safety
Fund: 201 - TRAFFIC SAFETY
Program: 800 - Traffic Safety
201-2000-800-31021 Fines & Forfeitures 8,000.00 9,500.69 10,000.00 5,231.29 5,000.00 5,680.98 5,000.00 5,000.00 201-2000-800-42001 Interest Income 50.00 147.36 50.00 15.14 50.00 9.16 50.00 50.00 201-2000-800-64001 Rds Exp tx to Gen Fund 8,050.00 8,050.00 8,050.00 8,050.00 5,050.00 0.00 5,050.00 5,050.00 Program: 800 - Traffic Safety Surplus (Deficit): 0.00 1,598.05 2,000.00 -2,803.57 0.00 5,690.14 0.00 0.00 Fund: 201 - TRAFFIC SAFETY Surplus (Deficit): 0.00 1,598.05 2,000.00 -2,803.57 0.00 5,690.14 0.00 0.00 Fund: 800 - GEN'L FIXED ASST ACCT GRP
Program: 800 - Traffic Safety
800-2000-800-80003 Traffic Safety - Capitalized Assets 0.00 145,516.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 800 - Traffic Safety Total: 0.00 145,516.00 0.00 0.00 0.00 0.00 0.00 0.00 Fund: 800 - GEN'L FIXED ASST ACCT GRP Total: 0.00 145,516.00 0.00 0.00 0.00 0.00 0.00 0.00 Department: 2000 - Traffic Safety Surplus (Deficit): 0.00 147,114.05 2,000.00 -2,803.57 0.00 5,690.14 0.00 0.00 284
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 31 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 2100 - Gas Tax
Fund: 202 - GAS TAX
Program: 801 - Gas Tax
202-2100-801-35008 Section 2105 Strts & Hwys 32,105.00 29,698.52 32,105.00 28,336.48 32,105.00 23,303.21 32,105.00 32,105.00 202-2100-801-35009 Sect 2106-Collier Unruh 21,257.00 19,705.21 21,257.00 19,064.16 21,257.00 15,532.98 21,257.00 21,257.00 202-2100-801-35010 Sect 2107-Gas Tax 42,159.00 37,500.03 42,159.00 38,344.04 42,159.00 26,468.53 42,159.00 42,159.00 202-2100-801-35011 Sect 2107.5 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 202-2100-801-35026 Section 2103 49,219.00 40,144.83 49,219.00 37,108.17 49,219.00 33,131.48 49,219.00 49,219.00 202-2100-801-42001 Interest Income 1,450.00 2,964.18 1,450.00 737.71 1,450.00 657.63 1,450.00 1,450.00 202-2100-801-64001 Rds Exp tx to Genl Fund 118,122.00 118,122.00 118,122.00 118,122.00 118,122.00 0.00 118,122.00 118,122.00 202-2100-801-64003 Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 250,000.00 150,000.00 Program: 801 - Gas Tax Surplus (Deficit): 30,068.00 13,890.77 30,068.00 7,468.56 30,068.00 101,093.83 -219,932.00 -119,932.00 Program: 810 - Gas Tax - RMRA
202-2100-810-35032 Road Maintenance and Rehabilit… 95,519.00 109,802.25 107,259.00 103,111.37 113,789.00 73,270.84 113,789.00 113,789.00 202-2100-810-35033 Traffic Congestion Relief 6,508.00 6,545.21 6,508.00 0.00 6,508.00 0.00 6,508.00 6,508.00 202-2100-810-70105 RMRA Projects 10.00 0.00 10.00 0.00 0.00 0.00 0.00 0.00 Program: 810 - Gas Tax - RMRA Surplus (Deficit): 102,017.00 116,347.46 113,757.00 103,111.37 120,297.00 73,270.84 120,297.00 120,297.00 Fund: 202 - GAS TAX Surplus (Deficit): 132,085.00 130,238.23 143,825.00 110,579.93 150,365.00 174,364.67 -99,635.00 365.00 Fund: 300 - CAPITAL PROJECTS FUND
Program: 801 - Gas Tax
300-2100-801-70105 Projects -GAS TAX-RMRA 0.00 0.00 0.00 0.00 310,000.00 297,803.33 250,000.00 150,000.00 Program: 801 - Gas Tax Total: 0.00 0.00 0.00 0.00 310,000.00 297,803.33 250,000.00 150,000.00 Fund: 300 - CAPITAL PROJECTS FUND Total: 0.00 0.00 0.00 0.00 310,000.00 297,803.33 250,000.00 150,000.00 Department: 2100 - Gas Tax Surplus (Deficit): 132,085.00 130,238.23 143,825.00 110,579.93 -159,635.00 -123,438.66 -349,635.00 -149,635.00 285
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 32 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 2200 - Local Transportation
Fund: 203 - LOCAL TRANSPORTATION
Program: 802 - Local Transportation
203-2200-802-35013 99234 Pedestrian & Bkwys 4,408.00 5,095.23 4,408.00 4,740.76 4,408.00 4,401.03 4,408.00 4,408.00 203-2200-802-35018 LSTP Funding 79,795.00 81,852.00 79,795.00 165,458.00 79,795.00 80,715.00 79,795.00 79,795.00 203-2200-802-42001 Interest Income 522.00 3,866.22 522.00 417.88 522.00 672.52 522.00 522.00 203-2200-802-64001 Transfer Out to General Fund 50,000.00 30,000.00 50,000.00 50,000.00 35,000.00 0.00 35,000.00 285,000.00 Program: 802 - Local Transportation Surplus (Deficit): 34,725.00 60,813.45 34,725.00 120,616.64 49,725.00 85,788.55 49,725.00 -200,275.00 Fund: 203 - LOCAL TRANSPORTATION Surplus (Deficit): 34,725.00 60,813.45 34,725.00 120,616.64 49,725.00 85,788.55 49,725.00 -200,275.00 Fund: 300 - CAPITAL PROJECTS FUND
Program: 802 - Local Transportation
300-2200-802-70105 Projects -LOCAL TRANSPORTATI… 0.00 0.00 0.00 0.00 0.00 0.00 0.00 250,000.00 Program: 802 - Local Transportation Total: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 250,000.00 Fund: 300 - CAPITAL PROJECTS FUND Total: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 250,000.00 Department: 2200 - Local Transportation Surplus (Deficit): 34,725.00 60,813.45 34,725.00 120,616.64 49,725.00 85,788.55 49,725.00 -450,275.00 286
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 33 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 2500 - Measure A
Fund: 204 - MEASURE A
Program: 803 - Measure A
204-2500-803-30002 Sales Tax 383,384.00 398,217.96 1,002,739.00 447,069.88 395,688.00 311,126.24 466,753.00 509,581.00 204-2500-803-35005 DAR Subsidy 3,000.00 0.00 3,000.00 6,000.00 3,000.00 3,000.00 3,000.00 3,000.00 204-2500-803-42001 Interest Income 593.00 11,266.09 593.00 2,402.14 593.00 2,799.56 593.00 593.00 204-2500-803-43013 Measure A Reimbursement 0.00 0.00 0.00 0.00 0.00 600,000.00 0.00 0.00 204-2500-803-64001 Rds Exp tx from Genl Fund 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 30,000.00 204-2500-803-64003 Transfers out 0.00 0.00 0.00 0.00 0.00 0.00 468,000.00 593,000.00 204-2500-803-70105 Projects/Misc. Repairs 60,000.00 37,733.95 0.00 7,960.72 0.00 0.00 0.00 0.00 204-2500-803-70605 Overlay-Crack Seal 180,000.00 172,077.48 0.00 0.00 0.00 0.00 0.00 0.00 204-2500-803-70608 Sidewalk Infill and Repair 5,000.00 5,000.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 803 - Measure A Surplus (Deficit): 135,977.00 194,672.62 1,000,332.00 435,511.30 393,281.00 910,925.80 -33,654.00 -115,826.00 Fund: 204 - MEASURE A Surplus (Deficit): 135,977.00 194,672.62 1,000,332.00 435,511.30 393,281.00 910,925.80 -33,654.00 -115,826.00 Fund: 300 - CAPITAL PROJECTS FUND
Program: 803 - Measure A
300-2500-803-70105 Projects -MEASURE A 0.00 0.00 0.00 0.00 1,218,000.00 1,068,743.23 468,000.00 593,000.00 Program: 803 - Measure A Total: 0.00 0.00 0.00 0.00 1,218,000.00 1,068,743.23 468,000.00 593,000.00 Fund: 300 - CAPITAL PROJECTS FUND Total: 0.00 0.00 0.00 0.00 1,218,000.00 1,068,743.23 468,000.00 593,000.00 Fund: 800 - GEN'L FIXED ASST ACCT GRP
Program: 803 - Measure A
800-2500-803-80003 Measure A - Capitalized Assets 0.00 5,000.00 0.00 7,960.72 0.00 0.00 0.00 0.00 Program: 803 - Measure A Total: 0.00 5,000.00 0.00 7,960.72 0.00 0.00 0.00 0.00 Fund: 800 - GEN'L FIXED ASST ACCT GRP Total: 0.00 5,000.00 0.00 7,960.72 0.00 0.00 0.00 0.00 Department: 2500 - Measure A Surplus (Deficit): 135,977.00 199,672.62 1,000,332.00 443,472.02 -824,719.00 -157,817.43 -501,654.00 -708,826.00 287
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 34 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 2600 - AB 1600 Impact Fees
Fund: 200 - GOVERNMENT IMPACT FEES
Program: 000 - Undesignated
200-2600-000-31006 Parking In Lieu 25,472.00 1,820.90 25,472.00 1,820.90 25,472.00 1,820.90 1,820.90 1,820.90 200-2600-000-31011 Traffic Mitigation Fees 12,268.00 3,067.00 3,067.00 0.00 3,067.00 0.00 3,067.00 3,067.00 200-2600-000-31027 Skytt Mesa Park Fee 0.00 0.00 0.00 150.00 0.00 0.00 0.00 0.00 200-2600-000-35029 Grant Revenue 0.00 0.00 270,000.00 258,649.00 0.00 0.00 0.00 0.00 200-2600-000-42001 Interest Income 18,424.00 47,537.22 18,424.00 1,622.18 18,424.00 2,878.61 18,424.00 18,424.00 200-2600-000-64003 Transfers out 0.00 0.00 795,000.00 744,273.16 0.00 0.00 0.00 0.00 200-2600-000-70105 Projects 60,000.00 34,539.15 40,000.00 32,213.53 5,000.00 5,000.00 5,000.00 5,000.00 200-2600-000-70506 HCA Improvement (Impact Fee) 5,000.00 5,738.00 5,000.00 0.00 5,000.00 0.00 5,000.00 5,000.00 200-2600-000-70936 Mission Drive Improvements 0.00 20,167.72 0.00 0.00 0.00 0.00 0.00 0.00 200-2600-000-70947 Fifth Street Sidewalk Project 615,000.00 96,318.75 0.00 0.00 0.00 0.00 0.00 0.00 200-2600-000-70949 Second Street Parcel 0.00 92,983.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 000 - Undesignated Surplus (Deficit): -623,836.00 -197,321.50 -523,037.00 -514,244.61 36,963.00 -300.49 13,311.90 13,311.90 Program: 805 - Impact Fees - Affordable Housing
200-2600-805-31039 Drainage Impact Fees 0.00 0.00 0.00 0.00 0.00 6,462.96 0.00 0.00 Program: 805 - Impact Fees - Affordable Housing Total: 0.00 0.00 0.00 0.00 0.00 6,462.96 0.00 0.00 Fund: 200 - GOVERNMENT IMPACT FEES Surplus (Deficit): -623,836.00 -197,321.50 -523,037.00 -514,244.61 36,963.00 6,162.47 13,311.90 13,311.90 Fund: 300 - CAPITAL PROJECTS FUND
Program: 805 - Impact Fees - Affordable Housing
300-2600-805-70105 Projects -IMPACT FEES 0.00 0.00 795,000.00 744,273.16 72,000.00 81,069.05 0.00 0.00 Program: 805 - Impact Fees - Affordable Housing Total: 0.00 0.00 795,000.00 744,273.16 72,000.00 81,069.05 0.00 0.00 Fund: 300 - CAPITAL PROJECTS FUND Total: 0.00 0.00 795,000.00 744,273.16 72,000.00 81,069.05 0.00 0.00 Fund: 800 - GEN'L FIXED ASST ACCT GRP
Program: 805 - Impact Fees - Affordable Housing
800-2600-805-80003 Impact Fee Fund - Capitalized As… 0.00 20,167.72 0.00 775,865.49 0.00 0.00 0.00 0.00 Program: 805 - Impact Fees - Affordable Housing Total: 0.00 20,167.72 0.00 775,865.49 0.00 0.00 0.00 0.00 Fund: 800 - GEN'L FIXED ASST ACCT GRP Total: 0.00 20,167.72 0.00 775,865.49 0.00 0.00 0.00 0.00 Department: 2600 - AB 1600 Impact Fees Surplus (Deficit): -623,836.00 -177,153.78 -1,318,037.00 -482,652.28 -35,037.00 -74,906.58 13,311.90 13,311.90 288
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 35 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 3000 - Vehicle Pool
Fund: 600 - VEHICLE/EQUIPMENT POOL
Program: 000 - Undesignated
600-3000-000-40001 Contrib-Water Veh 14,339.00 14,339.00 14,339.00 0.00 0.00 0.00 0.00 0.00 600-3000-000-40002 Contrib-San Swr Veh 41,942.00 41,942.00 41,942.00 0.00 0.00 0.00 0.00 0.00 600-3000-000-40003 Contrib-WWTP Veh 11,801.00 11,801.00 11,801.00 0.00 0.00 0.00 0.00 0.00 600-3000-000-40005 Contrib-Genl Fund Veh 32,206.00 32,206.00 32,206.00 0.00 0.00 0.00 0.00 0.00 600-3000-000-40006 Contrib-GF Equip Replacement 16,202.00 16,202.00 16,202.00 16,202.00 0.00 0.00 0.00 0.00 600-3000-000-40007 Contrib-Water equip replc 15,189.00 15,189.00 15,189.00 15,189.00 0.00 0.00 0.00 0.00 600-3000-000-40008 Contrib-San Swr Equip Rep 5,133.00 5,133.00 5,133.00 5,133.00 0.00 0.00 0.00 0.00 600-3000-000-40009 Contrib-WWTP Equip Replcm 6,915.00 6,915.00 6,915.00 6,915.00 0.00 0.00 0.00 0.00 600-3000-000-40011 Contrib-GF office equip 22,184.00 22,184.00 22,184.00 0.00 0.00 0.00 0.00 0.00 600-3000-000-40012 Contrib-Water Office Equp 4,362.00 4,362.00 4,362.00 0.00 0.00 0.00 0.00 0.00 600-3000-000-40013 Contrib-SWR/WWTP Office Equip 5,702.00 5,702.00 5,702.00 0.00 0.00 0.00 0.00 0.00 600-3000-000-42001 Interest Income 7,991.00 37,904.83 7,991.00 1,415.77 7,991.00 2,095.71 7,991.00 7,991.00 600-3000-000-43019 Transfers In 102,992.00 102,992.00 102,992.00 110,033.00 216,811.33 0.00 217,346.59 217,346.59 600-3000-000-62009 Depreciation Expense 35,000.00 64,081.08 35,000.00 63,055.61 35,000.00 0.00 35,000.00 35,000.00 600-3000-000-64003 Transfers out 0.00 0.00 802,000.00 802,000.00 95,000.00 0.00 290,000.00 130,000.00 Program: 000 - Undesignated Surplus (Deficit): 251,958.00 252,790.75 -550,042.00 -710,167.84 94,802.33 2,095.71 -99,662.41 60,337.59 Fund: 600 - VEHICLE/EQUIPMENT POOL Surplus (Deficit): 251,958.00 252,790.75 -550,042.00 -710,167.84 94,802.33 2,095.71 -99,662.41 60,337.59 Department: 3000 - Vehicle Pool Surplus (Deficit): 251,958.00 252,790.75 -550,042.00 -710,167.84 94,802.33 2,095.71 -99,662.41 60,337.59 289
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 36 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 3500 - Solvang Mesa LLD
Fund: 205 - SKYTT MESA LLMD
Program: 804 - Skytt Mesa LLMD
205-3500-804-30008 Property Tax-Misc. 206,856.00 206,859.00 214,968.00 214,970.50 219,024.00 218,450.00 219,024.00 219,024.00 205-3500-804-42001 Interest Income 1,500.00 7,180.57 1,500.00 267.24 1,500.00 654.12 1,500.00 1,500.00 205-3500-804-53003 Repairs and Maintenance 50,000.00 30,928.18 15,000.00 11,764.28 15,000.00 851.73 15,000.00 15,000.00 205-3500-804-53005 Open Space/Landscape Mt 82,000.00 82,660.82 82,000.00 81,080.00 84,000.00 63,567.91 84,000.00 84,000.00 205-3500-804-55001 Utilities 500.00 5,814.60 500.00 6,736.65 6,000.00 5,586.78 6,000.00 6,000.00 205-3500-804-55002 Water and Sewer Charges 82,000.00 60,761.07 82,000.00 73,796.07 84,000.00 71,104.91 84,000.00 84,000.00 205-3500-804-55006 Street Light Power 3,000.00 650.78 3,000.00 0.00 0.00 0.00 0.00 0.00 205-3500-804-55012 Backflow Prevention 2,100.00 0.00 2,450.00 0.00 2,450.00 0.00 2,450.00 2,450.00 205-3500-804-57016 Professional Services 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 2,500.00 5,000.00 5,000.00 205-3500-804-61002 County Admin Fee 200.00 0.00 200.00 0.00 200.00 0.00 200.00 200.00 205-3500-804-61003 City Admin Fee 12,000.00 7,500.00 12,000.00 16,500.00 12,000.00 0.00 12,000.00 12,000.00 205-3500-804-70105 Special Projects 0.00 0.00 5,000.00 2,500.00 7,000.00 0.00 7,000.00 7,000.00 205-3500-804-70224 Detention Basin Veg Maint 3,900.00 3,800.00 6,000.00 0.00 6,000.00 0.00 6,000.00 6,000.00 Program: 804 - Skytt Mesa LLMD Surplus (Deficit): -32,344.00 16,924.12 3,318.00 17,860.74 -1,126.00 75,492.79 -1,126.00 -1,126.00 Fund: 205 - SKYTT MESA LLMD Surplus (Deficit): -32,344.00 16,924.12 3,318.00 17,860.74 -1,126.00 75,492.79 -1,126.00 -1,126.00 Department: 3500 - Solvang Mesa LLD Surplus (Deficit): -32,344.00 16,924.12 3,318.00 17,860.74 -1,126.00 75,492.79 -1,126.00 -1,126.00 290
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 37 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 5000 - Transit
Fund: 502 - TRANSIT FUND
Program: 850 - Federal Funding
502-5000-850-35005 DAR Subsidy 3,000.00 3,000.00 4,000.00 4,000.00 4,000.00 4,000.00 4,000.00 4,000.00 502-5000-850-35012 Section 5311 FTA 210,000.00 202,240.00 213,045.00 213,045.00 213,045.00 0.00 285,417.00 285,417.00 502-5000-850-35015 99260 Transit Article 4 541,266.00 537,998.16 654,635.00 622,360.79 647,879.00 546,001.93 747,948.00 747,948.00 502-5000-850-35019 STA Funding 0.00 0.00 0.00 0.00 0.00 0.00 80,000.00 80,000.00 502-5000-850-35020 Specialized Transit 8,000.00 12,910.07 12,700.00 15,154.29 13,275.00 10,093.36 14,603.00 14,603.00 502-5000-850-35021 Fare Box Revenue 50,000.00 47,762.34 53,000.00 37,682.27 35,000.00 34,933.27 55,000.00 55,000.00 502-5000-850-35028 PTMISEA-Transit 67,380.00 139,651.01 0.00 0.00 0.00 0.00 0.00 0.00 502-5000-850-35035 Measure A Transit - Elderly & Dis… 0.00 0.00 13,150.00 0.00 0.00 0.00 0.00 0.00 502-5000-850-38001 Miscellaneous Income 0.00 0.00 30,718.00 0.00 0.00 0.00 0.00 0.00 502-5000-850-42001 Interest Income 16,000.00 31,903.24 16,000.00 1,844.62 11,000.00 2,665.60 16,000.00 16,000.00 502-5000-850-43004 Sale of Surplus Property 15,000.00 0.00 0.00 0.00 15,000.00 0.00 7,500.00 7,500.00 502-5000-850-43020 Transf from Spec Revenue 1,500.00 0.00 3,000.00 6,000.00 3,000.00 3,000.00 3,000.00 3,000.00 502-5000-850-52002 Membership Dues 550.00 535.00 560.00 535.00 570.00 560.00 570.00 570.00 502-5000-850-52003 Supplies 250.00 53.19 250.00 0.00 250.00 0.00 250.00 250.00 502-5000-850-52008 Postage 3,800.00 574.47 3,900.00 175.56 4,000.00 0.00 1,500.00 1,500.00 502-5000-850-52009 Small Equipment 1,200.00 1,124.91 600.00 0.00 800.00 0.00 1,800.00 1,800.00 502-5000-850-52015 Vehicle Fuel 110,000.00 71,603.32 100,000.00 76,236.40 105,000.00 77,230.75 110,000.00 110,000.00 502-5000-850-53003 Repairs and Maintenance 2,500.00 0.00 2,500.00 1,953.21 3,000.00 0.00 2,500.00 2,500.00 502-5000-850-53008 Vehicle Repairs & Maint. 15,000.00 4,333.46 12,000.00 0.00 10,000.00 0.00 12,000.00 12,000.00 502-5000-850-55001 Utilities 1,400.00 0.00 1,600.00 0.00 1,800.00 0.00 1,500.00 1,500.00 502-5000-850-55003 Communications 3,500.00 1,260.00 3,500.00 1,260.00 0.00 945.00 1,260.00 1,260.00 502-5000-850-56002 Breeze 200 64,148.00 25,122.00 42,000.00 64,148.00 0.00 961.48 0.00 0.00 502-5000-850-56003 Wine Country Express 27,000.00 21,666.58 28,000.00 19,999.92 29,000.00 16,666.60 29,000.00 29,000.00 502-5000-850-56010 Transit Contract 525,000.00 505,395.26 539,000.00 497,801.36 629,830.00 498,428.71 679,657.00 679,657.00 502-5000-850-57001 Marketing & Advertising 33,000.00 19,031.59 32,000.00 24,048.92 34,000.00 29,501.02 34,000.00 34,000.00 502-5000-850-57009 Insurance 0.00 96.00 0.00 128.00 124.00 123.00 131.00 131.00 502-5000-850-57011 Lease Payments 6,540.00 6,540.00 6,540.00 7,085.00 6,900.00 4,905.00 36,000.00 36,000.00 502-5000-850-57015 Printing and Publishing 8,500.00 4,081.39 8,500.00 158.96 8,500.00 3,384.26 5,000.00 5,000.00 291
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 38 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
502-5000-850-57016 Professional Services 42,000.00 26,831.97 44,000.00 28,796.00 43,000.00 38,860.37 43,000.00 43,000.00 502-5000-850-57026 Studies/Transit 12,000.00 8,241.97 0.00 0.00 45,000.00 0.00 25,000.00 0.00 502-5000-850-57053 Software/Website 0.00 810.55 800.00 838.16 0.00 908.24 910.00 910.00 502-5000-850-57054 Demonstration Project - Transit 76,725.00 85,327.40 78,645.00 109,974.02 0.00 0.00 0.00 0.00 502-5000-850-62009 Depreciation Expense 115,000.00 119,655.43 115,000.00 133,777.24 115,000.00 0.00 115,000.00 115,000.00 502-5000-850-63005 Capital Equipment 180,000.00 171,218.18 0.00 0.00 0.00 0.00 0.00 0.00 502-5000-850-70285 Bus Stops/Signage 500.00 0.00 500.00 0.00 500.00 0.00 500.00 500.00 502-5000-850-71002 Overhead Contribution 60,359.40 60,359.40 62,170.18 62,170.18 64,035.29 0.00 44,615.00 44,615.00 502-5000-850-71003 Loss on Disposal of Assts 0.00 19,789.80 0.00 0.00 0.00 0.00 0.00 0.00 502-5000-850-80004 Capitalized Assets (Contra Accou… 0.00 -171,218.18 0.00 -26,913.50 0.00 0.00 0.00 0.00 Program: 850 - Federal Funding Surplus (Deficit): -376,826.40 -6,968.87 -81,817.18 -102,085.46 -159,110.29 -71,780.27 69,275.00 94,275.00 Program: 860 - State Funding
502-5000-860-43026 CARES Act Emergency Relief 0.00 0.00 0.00 98,555.31 0.00 0.00 0.00 0.00 Program: 860 - State Funding Total: 0.00 0.00 0.00 98,555.31 0.00 0.00 0.00 0.00 Fund: 502 - TRANSIT FUND Surplus (Deficit): -376,826.40 -6,968.87 -81,817.18 -3,530.15 -159,110.29 -71,780.27 69,275.00 94,275.00 Fund: 805 - TRANSIT CAPITAL FUNDS
Program: 850 - Federal Funding
805-5000-850-70105 Projects -TRANSIT 0.00 0.00 223,000.00 26,913.50 160,000.00 0.00 300,000.00 215,000.00 Program: 850 - Federal Funding Total: 0.00 0.00 223,000.00 26,913.50 160,000.00 0.00 300,000.00 215,000.00 Fund: 805 - TRANSIT CAPITAL FUNDS Total: 0.00 0.00 223,000.00 26,913.50 160,000.00 0.00 300,000.00 215,000.00 Department: 5000 - Transit Surplus (Deficit): -376,826.40 -6,968.87 -304,817.18 -30,443.65 -319,110.29 -71,780.27 -230,725.00 -120,725.00 292
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 39 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 5100 - Water
Fund: 500 - WATER FUND
Program: 105 - Retiree Costs
500-5100-105-51004 Other Post Emp Benefits - TRUST 0.00 0.00 0.00 0.00 4,468.09 4,468.09 4,468.09 4,468.09 500-5100-105-51005 Retiree Medical/Dental/Life 0.00 0.00 0.00 0.00 8,915.04 8,292.92 8,915.04 8,915.04 Program: 105 - Retiree Costs Total: 0.00 0.00 0.00 0.00 13,383.13 12,761.01 13,383.13 13,383.13 Program: 501 - Water
500-5100-501-31022 Connection Fees 104,872.00 4,706.95 78,654.00 22,978.00 41,010.00 95,659.78 41,010.00 41,010.00 500-5100-501-31023 Inspection Fees 500.00 118.40 500.00 42.00 100.00 0.00 100.00 100.00 500-5100-501-32003 Lease Income 18,000.00 20,084.83 18,000.00 20,736.60 18,000.00 19,615.84 18,000.00 18,000.00 500-5100-501-36003 Water Revenue 2,928,000.00 2,963,990.07 2,928,000.00 2,973,374.37 2,928,000.00 2,397,103.29 3,189,702.00 3,189,702.00 500-5100-501-36004 Bulk Water 1,000.00 700.00 600.00 495.00 600.00 600.00 600.00 600.00 500-5100-501-36008 Meter Change Fee 500.00 0.00 400.00 0.00 400.00 0.00 400.00 400.00 500-5100-501-36009 Water Revenue - Consumption 1,795,783.85 1,813,397.82 1,450,000.00 2,078,960.10 1,600,000.00 1,712,333.91 1,931,448.40 2,330,403.00 500-5100-501-38001 Miscellaneous Income 100.00 2,707.01 2,000.00 6,186.23 2,000.00 1,000.60 2,010.00 2,010.00 500-5100-501-38002 Fines & Penalties 20,000.00 15,518.58 20,000.00 22,198.76 15,000.00 22,240.02 15,000.00 15,000.00 500-5100-501-42001 Interest Income 58,232.00 98,321.90 58,232.00 8,187.90 20,000.00 9,616.65 12,000.00 12,000.00 500-5100-501-43004 Sale of Surplus Property 0.00 2,938.80 0.00 2,137.35 1,500.00 627.25 1,500.00 1,500.00 500-5100-501-43005 Insurance Refunds 0.00 0.00 0.00 197.86 0.00 0.00 0.00 0.00 500-5100-501-43008 Collection Acct Recovery 500.00 995.59 500.00 559.21 500.00 61.70 500.00 500.00 500-5100-501-43019 Transfers In 0.00 0.00 0.00 0.00 55,000.00 0.00 90,000.00 0.00 500-5100-501-51000 Salaries 315,102.63 372,699.24 356,431.83 352,194.30 408,194.00 215,784.10 441,165.50 457,700.19 500-5100-501-51002 FICA 36,918.96 29,493.52 36,358.11 28,806.49 37,810.00 27,373.09 42,355.92 43,620.82 500-5100-501-51003 Retirement 5,128.65 82,005.48 6,592.34 51,180.80 4,794.00 6,412.64 8,458.26 8,674.39 500-5100-501-51005 Cafeteria Plan 58,697.07 58,675.00 51,517.83 53,604.28 52,907.00 64,143.82 74,200.86 74,200.86 500-5100-501-51008 Workers' Comp Ins. 19,568.99 20,446.36 29,491.19 19,582.61 23,963.00 20,635.80 16,316.49 16,306.15 500-5100-501-51009 Employee Medical Exams 0.00 0.00 0.00 322.00 0.00 0.00 0.00 0.00 500-5100-501-51010 Employee Screening 0.00 0.00 0.00 62.00 0.00 64.00 0.00 0.00 500-5100-501-51011 Recruitment 0.00 0.00 6,000.00 244.00 0.00 0.00 0.00 0.00 500-5100-501-51012 Education 4,200.00 2,509.57 5,400.00 1,793.02 6,000.00 3,755.57 6,000.00 6,000.00 500-5100-501-51014 Safety Gear 2,000.00 1,059.66 1,800.00 719.55 1,200.00 2,470.05 1,200.00 1,200.00 500-5100-501-51017 Workers' Comp Ins-Retrospective… 2,645.36 -2,860.42 4,254.11 -13,869.90 -1,182.00 -1,182.00 103.38 103.38 293
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 40 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
500-5100-501-51018 CalPERS Liability Reduction 0.00 25.20 0.00 111.59 0.00 294.55 0.00 0.00 500-5100-501-51019 Long Term Disability 1,560.58 1,291.68 1,546.75 1,228.80 1,769.00 1,059.70 1,985.25 2,059.65 500-5100-501-51020 Retirement - ER Pd 8% EE Share 10,014.67 9,762.50 9,992.50 10,090.49 7,558.00 10,127.84 13,223.29 13,623.02 500-5100-501-51021 Retirement - PERS UAL 16,659.27 19,851.22 26,738.16 38,515.00 34,316.00 14,177.82 96,268.40 103,840.08 500-5100-501-51022 Retirement - PERS PEPRA ER Cost 16,397.33 13,898.44 16,706.39 17,125.84 21,705.00 13,576.38 21,615.43 22,626.81 500-5100-501-51030 Housing Allowance 18,180.00 22,907.90 17,640.00 22,470.33 24,720.00 23,005.04 36,000.00 36,000.00 500-5100-501-51031 Cell Phone Allowance 150.00 150.84 150.00 150.43 300.00 182.60 300.00 300.00 500-5100-501-51035 Overtime 34,976.94 20,367.35 0.00 7,923.88 10,000.00 12,951.25 18,154.60 18,154.60 500-5100-501-51040 Specialty Pays 19,127.48 6,304.40 17,083.68 5,102.34 16,909.00 2,781.63 5,875.00 5,875.00 500-5100-501-52002 Membership Dues 1,800.00 998.00 2,000.00 459.00 2,500.00 0.00 2,500.00 2,500.00 500-5100-501-52003 Supplies 14,000.00 20,320.62 10,450.00 27,770.09 20,000.00 19,799.19 20,000.00 20,000.00 500-5100-501-52004 Utility Bill Printing/Supplies 3,000.00 3,295.70 3,000.00 3,020.71 3,000.00 1,462.85 3,000.00 3,000.00 500-5100-501-52008 Postage 6,400.00 5,448.87 6,400.00 4,251.86 6,400.00 5,759.82 6,400.00 6,400.00 500-5100-501-52009 Small Equipment 4,700.00 4,082.18 2,150.00 452.53 3,000.00 657.25 3,000.00 3,000.00 500-5100-501-52014 Chlorination 12,500.00 14,204.95 21,500.00 19,181.18 21,500.00 20,846.80 23,000.00 23,000.00 500-5100-501-52015 Vehicle Fuel 6,500.00 8,405.64 7,500.00 8,080.20 7,500.00 8,355.41 7,725.00 7,725.00 500-5100-501-53003 Repairs and Maintenance 60,000.00 64,304.33 63,000.00 79,522.64 80,000.00 82,223.47 160,000.00 160,000.00 500-5100-501-53008 Vehicle Repairs & Maint. 3,000.00 8,301.02 9,500.00 3,500.40 9,500.00 12,247.81 9,500.00 9,500.00 500-5100-501-53010 Computer/Desktop Equipment S… 2,167.00 14,579.44 2,167.00 389.50 2,167.00 0.00 1,000.00 1,000.00 500-5100-501-53011 Well Repairs and Maintenance 25,000.00 17,897.69 25,000.00 36,050.26 43,000.00 20,031.63 30,000.00 30,000.00 500-5100-501-54001 Office Equip/Computer Rep 4,362.00 4,362.00 0.00 0.00 0.00 0.00 0.00 0.00 500-5100-501-55003 Communications 8,024.00 4,882.43 8,024.00 6,569.51 0.00 0.00 0.00 0.00 500-5100-501-55005 Power for Pumping 130,000.00 118,576.82 135,000.00 147,108.04 150,000.00 134,967.66 154,500.00 154,500.00 500-5100-501-55010 Purchased Water 116,367.00 70,541.46 575,640.00 478,134.52 185,640.00 52,743.79 185,640.00 185,640.00 500-5100-501-55011 State Water Payments 3,228,000.00 3,077,339.72 3,108,313.00 2,922,189.96 2,990,000.00 2,834,895.54 2,240,562.00 2,423,893.00 500-5100-501-55013 Ground Water Charges 15,000.00 10,463.60 15,000.00 17,011.39 20,000.00 10,455.34 20,000.00 20,000.00 500-5100-501-57003 Cloud Seeding Program 900.00 120.00 3,000.00 91.00 3,500.00 2,290.00 3,500.00 3,500.00 500-5100-501-57004 Computer Support 18,277.00 26,700.15 18,277.00 11,285.38 0.00 0.00 0.00 0.00 500-5100-501-57009 Insurance 17,771.82 19,349.12 24,425.96 22,388.92 30,938.00 30,938.00 32,295.16 32,295.16 500-5100-501-57010 Lab Fees 8,000.00 7,764.00 8,000.00 10,348.00 8,000.00 7,442.00 8,000.00 8,000.00 500-5100-501-57011 Lease Payments 467.00 464.28 467.00 590.89 467.00 801.26 467.00 467.00 294
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 41 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
500-5100-501-57012 Legal Fees 3,000.00 3,015.00 3,000.00 56,983.62 60,000.00 100,814.40 60,000.00 60,000.00 500-5100-501-57015 Printing and Publishing 1,500.00 1,507.01 1,500.00 278.89 1,500.00 1,069.81 1,500.00 1,500.00 500-5100-501-57016 Professional Services 4,000.00 6,761.68 4,200.00 52,659.80 20,000.00 17,760.52 20,000.00 20,000.00 500-5100-501-57021 Special Legal 40,000.00 4,617.51 40,000.00 143.88 0.00 0.00 0.00 0.00 500-5100-501-57024 Studies 60,000.00 9,450.00 124,470.00 58,366.25 0.00 54,754.50 50,000.00 0.00 500-5100-501-57028 Underground Alert 200.00 224.91 200.00 570.33 200.00 678.50 200.00 200.00 500-5100-501-57030 Water Meter Replacement 20,000.00 10,634.54 15,000.00 13,825.99 10,000.00 8,850.21 10,000.00 10,000.00 500-5100-501-57052 Temporary Agency Services 13,020.00 19,628.07 0.00 0.00 0.00 0.00 0.00 0.00 500-5100-501-57053 Software/Website 902.00 179.88 20,902.00 4,939.59 0.00 0.00 0.00 0.00 500-5100-501-57055 Sustainable Groundwater Manag… 20,000.00 6,166.00 20,000.00 848.44 20,000.00 5,000.00 20,000.00 20,000.00 500-5100-501-57064 IT Expenses - Water Fund 0.00 0.00 0.00 0.00 31,665.00 31,462.51 39,745.00 39,745.00 500-5100-501-61004 Property Taxes 90.00 63.64 90.00 64.88 90.00 65.80 90.00 90.00 500-5100-501-61009 Permit Fees 15,000.00 14,106.22 16,500.00 12,588.75 16,500.00 22,715.71 18,500.00 18,500.00 500-5100-501-62003 Credit Card Proces. Fee 4,800.00 5,662.72 6,000.00 7,180.37 6,000.00 6,405.96 6,000.00 6,000.00 500-5100-501-62009 Depreciation Expense 290,000.00 359,063.98 290,000.00 351,292.65 360,000.00 0.00 360,000.00 360,000.00 500-5100-501-63005 Capital Equipment 8,000.00 0.00 5,000.00 3,982.54 5,000.00 2,553.96 5,000.00 5,000.00 500-5100-501-63006 Equipment Replacement 15,188.00 15,188.00 15,188.00 15,188.00 29,288.82 0.00 0.00 0.00 500-5100-501-63007 Pump-Motor-Impellor Maintena… 8,000.00 8,552.71 41,000.00 23,593.90 0.00 0.00 6,000.00 6,000.00 500-5100-501-63008 Valve & FH Replacment Program 30,000.00 0.00 20,000.00 0.00 20,000.00 19,430.19 20,000.00 20,000.00 500-5100-501-63010 Vehicle Replacement 14,339.00 0.00 0.00 0.00 60,448.33 54,968.32 0.00 0.00 500-5100-501-64003 Transfers out 91,979.00 91,979.00 111,979.00 91,979.00 0.00 0.00 1,324,128.01 1,764,128.01 500-5100-501-70280 Upland Well Development 10,000.00 6,777.66 10,000.00 6,248.91 3,000.00 5,989.74 10,000.00 10,000.00 500-5100-501-70851 SCADA Upgrades 105,000.00 85,087.50 30,000.00 16,486.49 15,000.00 8,229.14 15,000.00 15,000.00 500-5100-501-70852 River Well Development 0.00 0.00 0.00 0.00 94,000.00 87,153.50 94,000.00 94,000.00 500-5100-501-70938 Water Conservation Program 4,000.00 2,822.00 14,000.00 10,109.53 14,000.00 7,279.84 14,000.00 14,000.00 500-5100-501-70945 Reservoir 2 Repair Project 50,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 500-5100-501-70955 Acquisition of Suspended Table A… 830,000.00 8,597.00 10,000.00 0.00 820,000.00 0.00 820,000.00 0.00 500-5100-501-71002 Overhead Contribution 286,649.83 286,649.83 295,249.32 295,249.32 304,106.80 0.00 297,097.00 297,097.00 500-5100-501-71005 Bad Debt Write Offs 1,500.00 3,273.43 1,500.00 122.50 1,500.00 0.00 1,500.00 1,500.00 295
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 42 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
500-5100-501-80004 Capitalized Assets (Contra Accou… -150,000.00 -93,292.00 -150,000.00 -44,322.12 0.00 0.00 0.00 0.00 Program: 501 - Water Surplus (Deficit): -1,097,243.73 -94,226.30 -1,025,409.17 -238,081.96 -1,448,263.95 160,144.73 -1,584,801.15 -1,056,240.12 Fund: 500 - WATER FUND Surplus (Deficit): -1,097,243.73 -94,226.30 -1,025,409.17 -238,081.96 -1,461,647.08 147,383.72 -1,598,184.28 -1,069,623.25 Fund: 600 - VEHICLE/EQUIPMENT POOL
Program: 000 - Undesignated
600-5100-000-63006 Equipment Replacement 125,000.00 0.00 125,000.00 0.00 0.00 0.00 0.00 0.00 600-5100-000-63010 Vehicle Replacement 47,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 000 - Undesignated Total: 172,000.00 0.00 125,000.00 0.00 0.00 0.00 0.00 0.00 Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 172,000.00 0.00 125,000.00 0.00 0.00 0.00 0.00 0.00 Fund: 803 - WATER CAPITAL PROJECTS
Program: 501 - Water
803-5100-501-70105 Projects -WATER 0.00 0.00 20,000.00 0.00 480,000.00 37,455.40 1,290,000.00 1,730,000.00 Program: 501 - Water Total: 0.00 0.00 20,000.00 0.00 480,000.00 37,455.40 1,290,000.00 1,730,000.00 Fund: 803 - WATER CAPITAL PROJECTS Total: 0.00 0.00 20,000.00 0.00 480,000.00 37,455.40 1,290,000.00 1,730,000.00 Department: 5100 - Water Surplus (Deficit): -1,269,243.73 -94,226.30 -1,170,409.17 -238,081.96 -1,941,647.08 109,928.32 -2,888,184.28 -2,799,623.25 296
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 43 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 5200 - Sanitary Sewer
Fund: 501 - WASTEWATER FUND
Program: 105 - Retiree Costs
501-5200-105-51004 Other Post Emp Benefits - TRUST 0.00 0.00 0.00 0.00 4,468.09 4,468.09 4,468.09 4,468.09 501-5200-105-51005 Retiree Medical/Dental/Life 0.00 0.00 0.00 0.00 8,915.04 8,291.88 8,915.04 8,915.04 Program: 105 - Retiree Costs Total: 0.00 0.00 0.00 0.00 13,383.13 12,759.97 13,383.13 13,383.13 Program: 502 - Wastewater Collection
501-5200-502-31023 Inspection Fees 1,000.00 197.00 500.00 0.00 500.00 0.00 504.00 504.00 501-5200-502-36007 Saddle Taps 400.00 235.16 400.00 140.00 400.00 0.00 402.00 402.00 501-5200-502-43019 Transfers In 0.00 0.00 0.00 -853,173.00 0.00 0.00 0.00 0.00 501-5200-502-51000 Salaries 151,065.98 126,420.64 102,390.66 93,921.81 170,542.00 55,375.01 159,090.30 166,407.72 501-5200-502-51002 FICA 14,813.72 9,538.51 10,050.35 7,066.08 16,934.00 5,101.23 15,845.60 16,405.38 501-5200-502-51003 Retirement 3,479.72 118,382.64 4,359.85 70,768.64 3,795.00 3,485.94 4,768.34 4,889.56 501-5200-502-51005 Cafeteria Plan 26,284.37 22,033.46 16,999.37 18,655.38 32,312.00 28,540.47 34,409.05 34,409.05 501-5200-502-51008 Workers' Comp Ins. 8,433.50 6,626.67 8,471.81 5,344.70 10,400.00 4,865.25 5,883.95 5,928.49 501-5200-502-51009 Employee Medical Exams 600.00 100.00 300.00 187.50 300.00 270.50 300.00 300.00 501-5200-502-51010 Employee Screening 0.00 0.00 0.00 45.00 0.00 0.00 0.00 0.00 501-5200-502-51012 Education 3,000.00 270.00 1,800.00 0.00 1,900.00 85.00 1,900.00 1,900.00 501-5200-502-51014 Safety Gear 500.00 378.11 450.00 32.25 350.00 250.04 450.00 450.00 501-5200-502-51015 Uniforms 0.00 0.00 0.00 85.14 0.00 0.00 0.00 0.00 501-5200-502-51017 Workers' Comp Ins-Retrospective… 1,140.05 -1,232.73 1,222.06 -5,977.40 -513.00 -513.00 37.28 37.28 501-5200-502-51018 CalPERS Liability Reduction 0.00 9.45 0.00 35.56 0.00 93.88 0.00 0.00 501-5200-502-51019 Long Term Disability 672.32 456.74 449.32 380.02 768.00 419.30 715.90 748.84 501-5200-502-51020 Retirement - ER Pd 8% EE Share 5,923.42 5,868.89 6,009.82 5,924.80 5,444.00 5,466.86 6,958.93 7,183.27 501-5200-502-51021 Retirement - PERS UAL 11,601.28 11,269.33 18,485.84 23,555.66 27,011.00 7,842.46 54,028.27 58,277.69 501-5200-502-51022 Retirement - PERS PEPRA ER Cost 4,876.50 2,469.15 1,406.53 1,320.12 6,989.00 1,704.73 7,085.49 7,530.81 501-5200-502-51030 Housing Allowance 8,100.00 7,890.78 4,860.00 5,841.81 11,520.00 7,121.86 13,500.00 13,500.00 501-5200-502-51031 Cell Phone Allowance 30.00 30.06 30.00 29.98 120.00 64.16 150.00 150.00 501-5200-502-51035 Overtime 4,349.21 2,022.98 3,159.91 482.63 3,153.00 1,056.48 5,902.83 5,902.83 501-5200-502-51040 Specialty Pays 4,490.78 2,681.97 4,614.12 1,931.93 4,614.00 1,794.43 2,376.25 2,376.25 501-5200-502-52002 Membership Dues 200.00 0.00 200.00 0.00 200.00 839.99 200.00 200.00 501-5200-502-52003 Supplies 2,500.00 1,714.89 2,250.00 976.64 2,375.00 2,542.68 2,375.00 2,375.00 297
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 44 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
501-5200-502-52004 Utility Bill Printing/Supplies 3,000.00 2,876.48 3,000.00 2,647.80 3,000.00 1,462.84 3,000.00 3,000.00 501-5200-502-52009 Small Equipment 5,000.00 17.23 4,500.00 1,019.79 2,850.00 2,890.33 2,850.00 2,850.00 501-5200-502-52010 Chemicals 100.00 0.00 100.00 0.00 100.00 0.00 100.00 100.00 501-5200-502-52011 Fuel for Generator 0.00 0.00 180.00 0.00 190.00 0.00 190.00 190.00 501-5200-502-52015 Vehicle Fuel 7,200.00 4,212.04 6,480.00 3,318.40 7,125.00 1,902.43 7,125.00 7,125.00 501-5200-502-53003 Repairs and Maintenance 30,000.00 5,642.88 10,000.00 15,263.77 20,000.00 1,305.73 20,000.00 20,000.00 501-5200-502-53008 Vehicle Repairs & Maint. 6,000.00 6,261.50 6,750.00 1,831.05 7,600.00 1,786.59 7,600.00 7,600.00 501-5200-502-53010 Computer/Desktop Equipment S… 1,770.00 0.00 1,770.00 0.00 1,770.00 0.00 1,770.00 1,770.00 501-5200-502-54001 Office Equip/Computer Rep 2,128.00 2,128.00 0.00 0.00 0.00 0.00 0.00 0.00 501-5200-502-55001 Utilities 1,550.00 1,760.77 1,550.00 1,828.61 1,700.00 1,795.94 1,750.00 1,750.00 501-5200-502-55003 Communications 2,620.00 2,130.46 2,620.00 2,884.00 0.00 0.00 0.00 0.00 501-5200-502-57004 Computer Support 8,896.00 13,358.42 8,896.00 6,745.95 0.00 0.00 0.00 0.00 501-5200-502-57009 Insurance 7,658.98 9,672.57 7,016.74 10,211.42 12,938.00 13,640.50 11,493.13 11,493.13 501-5200-502-57011 Lease Payments 209.00 207.80 209.00 264.47 209.00 358.62 209.00 209.00 501-5200-502-57015 Printing and Publishing 150.00 0.00 150.00 0.00 150.00 0.00 150.00 150.00 501-5200-502-57016 Professional Services 0.00 0.00 0.00 0.00 1,000.00 0.00 1,000.00 1,000.00 501-5200-502-57024 Studies 50,000.00 14,287.98 142,235.00 71,979.10 0.00 63,766.93 0.00 0.00 501-5200-502-57028 Underground Alert 200.00 85.84 200.00 60.73 200.00 52.61 200.00 200.00 501-5200-502-57053 Software/Website 412.00 89.94 6,412.00 0.00 0.00 0.00 0.00 0.00 501-5200-502-57064 IT Expenses - Sewer 0.00 0.00 0.00 0.00 11,995.00 13,021.00 16,449.00 16,449.00 501-5200-502-61009 Permit Fees 3,200.00 2,625.00 4,000.00 2,848.00 4,000.00 3,326.00 4,000.00 4,000.00 501-5200-502-62009 Depreciation Expense 115,000.00 112,842.24 115,000.00 104,590.96 115,000.00 0.00 115,000.00 115,000.00 501-5200-502-63005 Capital Equipment 5,000.00 0.00 4,500.00 0.00 0.00 0.00 0.00 0.00 501-5200-502-63006 Equipment Replacement 5,133.00 5,133.00 5,133.00 5,133.00 2,826.77 0.00 0.00 0.00 501-5200-502-63010 Vehicle Replacement 41,942.00 41,942.00 0.00 0.00 37,517.13 0.00 0.00 0.00 501-5200-502-64003 Transfers out 0.00 0.00 0.00 -853,173.00 0.00 0.00 100,343.90 990,343.90 501-5200-502-70930 Manhole Rehab Program 0.00 0.00 0.00 0.00 20,000.00 0.00 20,000.00 0.00 501-5200-502-70931 Sewer Line Rehab Program 20,000.00 3,379.08 0.00 0.00 0.00 0.00 0.00 0.00 501-5200-502-71002 Overhead Contribution 28,401.77 28,401.77 29,253.83 29,253.83 30,131.44 0.00 104,499.00 104,499.00 Program: 502 - Wastewater Collection Surplus (Deficit): -596,231.60 -573,554.38 -546,565.21 -490,349.13 -577,616.34 -231,716.79 -732,800.22 -1,615,795.20 Fund: 501 - WASTEWATER FUND Surplus (Deficit): -596,231.60 -573,554.38 -546,565.21 -490,349.13 -590,999.47 -244,476.76 -746,183.35 -1,629,178.33 298
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 45 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget Total Activity Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Fund: 804 - WWTP CAPITAL PROJECTS
Program: 502 - Wastewater Collection
804-5200-502-70105 Projects -SEWER 0.00 0.00 0.00 0.00 120,000.00 10,285.00 60,000.00 950,000.00 Program: 502 - Wastewater Collection Total: 0.00 0.00 0.00 0.00 120,000.00 10,285.00 60,000.00 950,000.00 Fund: 804 - WWTP CAPITAL PROJECTS Total: 0.00 0.00 0.00 0.00 120,000.00 10,285.00 60,000.00 950,000.00 Department: 5200 - Sanitary Sewer Surplus (Deficit): -596,231.60 -573,554.38 -546,565.21 -490,349.13 -710,999.47 -254,761.76 -806,183.35 -2,579,178.33 299
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 46 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 5300 - WasteWater
Fund: 501 - WASTEWATER FUND
Program: 105 - Retiree Costs
501-5300-105-51004 Other Post Emp Benefits - TRUST 0.00 0.00 0.00 0.00 4,468.09 4,468.09 4,468.09 4,468.09 501-5300-105-51005 Retiree Medical/Dental/Life 0.00 0.00 0.00 0.00 8,915.04 8,306.41 8,915.04 8,915.04 Program: 105 - Retiree Costs Total: 0.00 0.00 0.00 0.00 13,383.13 12,774.50 13,383.13 13,383.13 Program: 503 - Wastewater Treatment Plant
501-5300-503-31022 Connection Fees 56,080.00 9,347.00 42,060.00 12,806.00 14,020.00 109,730.00 14,020.00 14,020.00 501-5300-503-31023 Inspection Fees 300.00 0.00 300.00 0.00 300.00 0.00 300.00 300.00 501-5300-503-36005 Sewer Revenue 1,463,110.33 1,382,957.31 1,463,110.33 1,394,349.22 1,383,000.00 1,135,631.07 1,917,452.00 2,128,508.00 501-5300-503-38001 Miscellaneous Income 20,000.00 20,130.96 20,000.00 20.23 500.00 10.79 500.00 500.00 501-5300-503-38002 Fines & Penalties 0.00 5,178.67 5,000.00 7,396.10 5,000.00 7,488.84 5,000.00 5,000.00 501-5300-503-42001 Interest Income 49,957.00 80,964.41 49,957.00 2,202.88 15,000.00 3,992.88 5,000.00 5,000.00 501-5300-503-43005 Insurance Refunds 0.00 0.00 0.00 176.57 0.00 0.00 0.00 0.00 501-5300-503-43008 Collection Acct Recovery 200.00 235.43 200.00 230.29 200.00 22.80 200.00 200.00 501-5300-503-43011 SYCSD Reimbursement 466,000.00 352,423.00 466,000.00 499,870.52 380,000.00 387,083.80 420,000.00 452,000.00 501-5300-503-43019 Transfers In 0.00 0.00 0.00 0.00 0.00 0.00 0.00 130,000.00 501-5300-503-51000 Salaries 352,770.80 406,337.90 350,018.88 358,806.87 373,457.00 169,902.03 364,633.03 375,871.39 501-5300-503-51002 FICA 34,975.31 29,728.11 34,696.16 27,155.10 37,537.00 20,267.24 36,830.99 37,690.73 501-5300-503-51003 Retirement 13,477.23 13,332.60 17,121.10 16,894.88 15,267.00 13,728.82 14,895.05 15,270.77 501-5300-503-51005 Cafeteria Plan 60,728.84 70,906.61 58,958.84 73,188.87 72,679.00 66,792.33 80,461.90 80,461.90 501-5300-503-51008 Workers' Comp Ins. 19,629.97 21,846.81 28,960.58 21,914.28 22,828.00 20,532.90 13,485.94 13,390.90 501-5300-503-51009 Employee Medical Exams 500.00 0.00 450.00 37.50 475.00 37.50 475.00 475.00 501-5300-503-51012 Education 5,600.00 2,505.51 4,320.00 0.00 4,560.00 290.00 4,560.00 4,560.00 501-5300-503-51014 Safety Gear 1,300.00 963.20 1,372.00 254.55 1,377.00 941.95 2,000.00 2,000.00 501-5300-503-51017 Workers' Comp Ins-Retrospective… 2,653.60 -2,869.34 4,177.58 -13,913.20 -1,120.00 -1,117.00 85.44 85.44 501-5300-503-51018 CalPERS Liability Reduction 0.00 66.15 0.00 15.29 0.00 40.35 0.00 0.00 501-5300-503-51019 Long Term Disability 1,565.04 1,444.32 1,540.77 1,436.85 1,680.00 1,230.99 1,640.85 1,691.42 501-5300-503-51020 Retirement - ER Pd 8% EE Share 25,430.19 25,122.54 25,848.54 25,722.18 23,836.00 21,530.38 23,097.12 23,793.21 501-5300-503-51021 Retirement - PERS UAL 44,994.90 48,215.18 72,911.92 100,915.34 108,622.00 35,453.49 167,638.48 180,823.66 501-5300-503-51022 Retirement - PERS PEPRA ER Cost 2,132.95 1,603.06 1,759.97 1,529.31 5,407.00 643.94 5,918.42 6,146.84 501-5300-503-51030 Housing Allowance 16,920.00 22,746.93 16,200.00 21,685.01 22,800.00 20,556.39 28,200.00 28,200.00 300
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 47 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
501-5300-503-51031 Cell Phone Allowance 90.00 90.45 90.00 90.21 180.00 100.29 150.00 150.00 501-5300-503-51035 Overtime 11,544.79 8,602.84 11,654.41 2,828.38 5,000.00 5,986.95 16,823.51 16,823.51 501-5300-503-51040 Specialty Pays 17,928.70 9,697.11 19,411.88 8,998.55 19,412.00 6,212.55 8,349.50 8,349.50 501-5300-503-52002 Membership Dues 1,000.00 0.00 1,500.00 450.00 1,500.00 150.00 1,500.00 1,500.00 501-5300-503-52003 Supplies 7,200.00 7,971.15 6,840.00 7,942.96 8,500.00 6,134.70 8,500.00 8,500.00 501-5300-503-52008 Postage 5,000.00 5,448.90 5,000.00 3,137.53 5,000.00 3,046.65 5,000.00 5,000.00 501-5300-503-52009 Small Equipment 7,200.00 6,781.62 7,380.00 7,564.20 2,000.00 334.15 2,000.00 2,000.00 501-5300-503-52010 Chemicals 30,000.00 13,048.02 24,300.00 13,048.01 15,000.00 6,825.12 15,000.00 15,000.00 501-5300-503-52011 Fuel for Generator 2,000.00 0.00 1,800.00 280.76 2,375.00 877.73 2,375.00 2,375.00 501-5300-503-52015 Vehicle Fuel 7,200.00 4,893.04 5,760.00 4,785.90 6,270.00 6,516.36 6,500.00 6,500.00 501-5300-503-53003 Repairs and Maintenance 60,000.00 30,167.33 45,000.00 47,733.09 47,500.00 27,549.86 47,500.00 47,500.00 501-5300-503-53008 Vehicle Repairs & Maint. 4,000.00 2,877.89 3,600.00 2,870.30 4,275.00 1,582.23 4,275.00 4,275.00 501-5300-503-53010 Computer/Desktop Equipment S… 2,243.00 0.00 2,243.00 54.54 2,243.00 0.00 2,243.00 2,243.00 501-5300-503-54001 Office Equip/Computer Rep 3,574.00 3,574.00 0.00 0.00 0.00 0.00 0.00 0.00 501-5300-503-55001 Utilities 240,000.00 263,465.70 270,000.00 279,037.54 280,000.00 171,336.12 250,000.00 250,000.00 501-5300-503-55002 Water and Sewer Charges 30,000.00 29,048.41 34,000.00 27,488.62 34,000.00 23,322.60 34,000.00 34,000.00 501-5300-503-55003 Communications 6,521.00 5,716.99 6,521.00 9,003.06 0.00 0.00 0.00 0.00 501-5300-503-57004 Computer Support 14,565.00 21,289.72 14,565.00 7,826.51 0.00 0.00 0.00 0.00 501-5300-503-57009 Insurance 17,827.18 24,314.10 23,986.49 28,177.17 38,119.00 38,806.26 36,651.67 36,651.67 501-5300-503-57010 Lab Fees 25,000.00 28,749.44 28,000.00 66,044.42 45,000.00 29,866.58 45,000.00 45,000.00 501-5300-503-57011 Lease Payments 434.00 431.82 434.00 549.58 434.00 745.24 434.00 434.00 501-5300-503-57012 Legal Fees 500.00 4,488.50 500.00 0.00 0.00 45.00 0.00 0.00 501-5300-503-57015 Printing and Publishing 600.00 721.95 600.00 278.87 600.00 659.87 600.00 600.00 501-5300-503-57016 Professional Services 0.00 0.00 0.00 0.00 8,000.00 640.00 8,000.00 8,000.00 501-5300-503-57020 Sludge Disposal 65,000.00 88,837.43 72,000.00 77,605.54 80,000.00 66,833.93 80,000.00 80,000.00 501-5300-503-57024 Studies 50,000.00 8,600.00 44,470.00 0.00 0.00 9,125.67 0.00 0.00 501-5300-503-57028 Underground Alert 100.00 0.00 100.00 0.00 100.00 0.00 100.00 100.00 501-5300-503-57053 Software/Website 762.00 89.82 15,762.00 2,439.58 0.00 0.00 0.00 0.00 501-5300-503-57064 IT Expenses - WWTP 0.00 0.00 0.00 0.00 26,109.00 30,131.67 38,063.00 38,063.00 501-5300-503-61004 Property Taxes 1,500.00 1,298.32 1,500.00 1,362.12 1,500.00 1,440.12 1,500.00 1,500.00 501-5300-503-61009 Permit Fees 20,500.00 20,582.62 26,300.00 23,093.62 28,300.00 25,657.96 28,300.00 28,300.00 301
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 48 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
501-5300-503-62003 Credit Card Proces. Fee 4,800.00 5,662.72 6,000.00 7,768.52 6,500.00 6,405.90 6,500.00 6,500.00 501-5300-503-62009 Depreciation Expense 340,000.00 316,353.11 340,000.00 315,453.53 340,000.00 0.00 340,000.00 340,000.00 501-5300-503-63005 Capital Equipment 64,000.00 64,987.17 0.00 0.00 0.00 0.00 0.00 0.00 501-5300-503-63006 Equipment Replacement 6,916.00 6,916.00 6,916.00 6,916.00 65,866.22 0.00 0.00 0.00 501-5300-503-63010 Vehicle Replacement 11,801.00 11,801.00 0.00 0.00 3,122.79 0.00 0.00 0.00 501-5300-503-64003 Transfers out 18,054.00 11,013.00 2,518,054.00 871,226.60 0.00 0.00 968,577.69 1,128,577.69 501-5300-503-70105 Projects 240,000.00 21,618.15 0.00 524.57 0.00 0.00 0.00 0.00 501-5300-503-70938 Wastewater Rebate Programs 0.00 400.00 0.00 0.00 0.00 0.00 0.00 0.00 501-5300-503-70951 WWTP Upgrades Project 1,845,000.00 240,368.55 0.00 3,381.10 0.00 0.00 0.00 0.00 501-5300-503-71002 Overhead Contribution 149,937.39 149,937.39 154,435.51 154,435.51 159,068.58 0.00 250,177.00 250,177.00 501-5300-503-71005 Bad Debt Write Offs 500.00 1,447.19 500.00 43.59 500.00 0.00 500.00 500.00 501-5300-503-80004 Capitalized Assets (Contra Accou… -71,000.00 -144,234.98 -71,000.00 -867,746.68 0.00 0.00 0.00 0.00 Program: 503 - Wastewater Treatment Plant Surplus (Deficit): -1,769,329.56 -67,769.27 -2,199,932.30 166,715.18 -127,859.59 802,795.36 -590,069.59 -403,552.63 Fund: 501 - WASTEWATER FUND Surplus (Deficit): -1,769,329.56 -67,769.27 -2,199,932.30 166,715.18 -141,242.72 790,020.86 -603,452.72 -416,935.76 Fund: 600 - VEHICLE/EQUIPMENT POOL
Program: 000 - Undesignated
600-5300-000-63010 Vehicle Replacement 70,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 000 - Undesignated Total: 70,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 70,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fund: 804 - WWTP CAPITAL PROJECTS
Program: 503 - Wastewater Treatment Plant
804-5300-503-70105 Projects -WASTEWATER 0.00 0.00 3,302,000.00 853,172.60 30,000.00 2,076,155.80 900,000.00 1,060,000.00 Program: 503 - Wastewater Treatment Plant Total: 0.00 0.00 3,302,000.00 853,172.60 30,000.00 2,076,155.80 900,000.00 1,060,000.00 Fund: 804 - WWTP CAPITAL PROJECTS Total: 0.00 0.00 3,302,000.00 853,172.60 30,000.00 2,076,155.80 900,000.00 1,060,000.00 Department: 5300 - WasteWater Surplus (Deficit): -1,839,329.56 -67,769.27 -5,501,932.30 -686,457.42 -171,242.72 -1,286,134.94 -1,503,452.72 -1,476,935.76 302
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 49 of 50
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Activity
2020-2021
Total Budget
2019-2020
Total Activity
2019-2020
Total Budget
2022-2023
Prelim Budget
2023-2024
Prelim Budget
Defined Budgets
Department: 9000 - Capital
Fund: 800 - GEN'L FIXED ASST ACCT GRP
Program: 000 - Undesignated
800-9000-000-80003 Gen Fund - Capitalized Assets 0.00 442,334.35 0.00 51,247.19 0.00 0.00 0.00 0.00 Program: 000 - Undesignated Total: 0.00 442,334.35 0.00 51,247.19 0.00 0.00 0.00 0.00 Fund: 800 - GEN'L FIXED ASST ACCT GRP Total: 0.00 442,334.35 0.00 51,247.19 0.00 0.00 0.00 0.00 Department: 9000 - Capital Total: 0.00 442,334.35 0.00 51,247.19 0.00 0.00 0.00 0.00 Report Surplus (Deficit): -3,899,297.79 -706,916.23 -3,970,036.00 2,085,667.49 -5,555,817.39 -647,884.77 -4,601,789.52 -3,476,581.27 303
Budget Worksheet For Fiscal: 2021-2022 Period Ending: 06/30/2022 5/13/2022 12:41:31 PM Page 50 of 50
Fund Summary
Fund
2021-2022
YTD Activity
2021-2022
Total Budget
2020-2021
Total Budget
2019-2020
Total Budget
Defined Budgets
2020-2021
Total Activity
2019-2020
Total Activity
2022-2023
Prelim Budget
2023-2024
Prelim Budget
100 - GENERAL FUND 234,668.50 -1,133,068.66 44,466.86 1,288,727.31 -217,928.16 1,231,364.85 -1,328,303.66 -73,006.42 200 - GOVERNMENT IMPACT FEES -623,836.00 -197,321.50 -523,037.00 -514,244.61 36,963.00 6,162.47 13,311.90 13,311.90 201 - TRAFFIC SAFETY 0.00 1,598.05 2,000.00 -2,803.57 0.00 5,690.14 0.00 0.00 202 - GAS TAX 132,085.00 130,238.23 143,825.00 110,579.93 150,365.00 174,364.67 -99,635.00 365.00 203 - LOCAL TRANSPORTATION 34,725.00 60,813.45 34,725.00 120,616.64 49,725.00 85,788.55 49,725.00 -200,275.00 204 - MEASURE A 135,977.00 194,672.62 1,000,332.00 435,511.30 393,281.00 910,925.80 -33,654.00 -115,826.00 205 - SKYTT MESA LLMD -32,344.00 16,924.12 3,318.00 17,860.74 -1,126.00 75,492.79 -1,126.00 -1,126.00 300 - CAPITAL PROJECTS FUND 1,100.00 -478.21 1,100.00 -1,649.45 -2,993,900.00 -1,598,496.60 1,100.00 1,100.00 500 - WATER FUND -1,097,243.73 -94,226.30 -1,025,409.17 -238,081.96 -1,461,647.08 147,383.72 -1,598,184.28 -1,069,623.25 501 - WASTEWATER FUND -2,365,561.16 -641,323.65 -2,746,497.51 -323,633.95 -732,242.19 545,544.10 -1,349,636.07 -2,046,114.09 502 - TRANSIT FUND -376,826.40 -6,968.87 -304,817.18 -30,443.65 -159,110.29 -71,780.27 -230,725.00 -120,725.00 600 - VEHICLE/EQUIPMENT POOL -17,042.00 260,790.75 -675,042.00 -710,167.84 94,802.33 2,095.71 -99,662.41 60,337.59 650 - OPEB TRUST FUND 85,000.00 109,065.00 85,000.00 231,264.00 85,000.00 0.00 85,000.00 85,000.00 700 - SYV - TOURISM BUS IMP DIST -10,000.00 -20,649.33 -10,000.00 65,059.20 -10,000.00 -38,524.50 -10,000.00 -10,000.00 800 - GEN'L FIXED ASST ACCT GRP 0.00 613,018.07 0.00 835,073.40 0.00 0.00 0.00 0.00 803 - WATER CAPITAL PROJECTS 0.00 0.00 0.00 0.00 -480,000.00 -37,455.40 0.00 0.00 804 - WWTP CAPITAL PROJECTS 0.00 0.00 0.00 802,000.00 -150,000.00 -2,086,440.80 0.00 0.00 805 - TRANSIT CAPITAL FUNDS 0.00 0.00 0.00 0.00 -160,000.00 0.00 0.00 0.00 Report Surplus (Deficit): -3,899,297.79 -706,916.23 -3,970,036.00 2,085,667.49 -5,555,817.39 -647,884.77 -4,601,789.52 -3,476,581.27 304

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