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SECTION 00400 - BID FORMS (FEE SCHEDULE)
SIDl;WAkK GRINDING & REPAIR FOR THI; CITY OF SOb,VANG
The undersigned, as bidder, declares that he has carefully examined the location of the proposed work, that he has examined the specifications, and has read the accompanying instructions to bidders, and hereby proposes and agrees, if this proposal is accepted, to furnish all materials and do all work required to complete the said work in accordance with said specifications in the time and manner therein prescribed, for the bid price or unit prices set forth ; · in the following schedule.
On a quarterly basis, provide a City-wide survey and written assessment .of all public sidewalk trip hazards found in the City of Solvang. The report shall include the address , of each curb and sidewalk offset that exceeds ¼" vertical, the length of the offset, the proposed repair process, and the quantity repaired.
On a quarterly basis, repair all the offsets found in the quarterly survey and perform minor repairs, according to the Scope of Services described in Section 01000 - General Requirements.
The award of the contract will be based in part on the Total Price shown below which is based on the estimated .,...... annual quantities of work to be performed under this contract • .
I Item Description
I
Quarterly Survey & Report
!
Siqewalk grinding
I
cohcrete patching
I
Bribk repair and/or replacement I .
As�halt ramping
!
Half-day for fluorescent paint
marking
I
I Total: I
!
I
Quantity
4 1,600
20 10
10 1
Units lJnit Price Total Price
EACH $1500 $6,000
LF $7.49 $11,984
LF $7.49 $149.80
SF $7.49 $74.90
LF $7.49 $74.90
EACH $500 $500
$18,783.60
; The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an ' Agreement with the OWNER in the form included in the Contract Documents to perform the WORK as specified or indicated in said Contract Documents entitled "Concrete Grinding & 2017 SIDEWALK GRINDING & REPAIR 00400 · 1 BID FORMS
121
Repair for the City of Solvang".
Bidder has examined copies of all the Contract Documents including the addenda number(s) _o _ to _o_following addenda (receipt of which is hereby acknowledged):
(Failure to acknowledge addenda shall render the bid non-responsive and shall be cause for its rejection.)
Bidder has familiarized itself with the nature and extent of the Contract Documents, WORK, site, locality where the WORK is to be performed, the legal requirements (federal, state and local laws, ordinances, rules, and regulations), and the conditions affecting cost, progress or performance of the WORK and has made such independent investigations as Bidder deems necessary.
To all the foregoing, and including all Bid Forms contained in this Bid, said Bidder further agrees to complete the WORK required under the Contract Documents within the Contract Time stipulated in said Contract Documents, and to accept in full payment therefore the Contract 1 Prices and Unit Prices named in the aforementioned Bid Forms (Fee Schedule).
Dated:
2017 SIDEWALK GRINDING & REPAIR
Bidder: __ N_IK_O_L_E_T_H_E_K ______ _
By: &M.o� (Signature)
Title: OWNER
00400-2 BID FORMS
122
INFORMATION REQUIRED OF BIDDER
The Bidder shall furnish the following information, Additional sheets shall be attached as required. Failure to complete all items will cause the Bid to be non-responsive and may cause its rejection. In any event, no award will be made until all of the Bidder's General Information is delivered to the OWNER.
(1) CONTRACTOR's name and address:
CALIFORNIA CONCRETE GRINDING
712 ELM COURT
PASO ROBLES CA 9 3446
(2) CONTRACTOR's telephone number: _,_(8_0_5.,_) _3 3_1_-2_6_4_5 ________ _ CONTRACTOR's e-mail address: ---'---�------------ ccg201 [email protected] (3) CONTRACTOR's license: Primary classification CONCRETE SPECIAL TY state License No. and Expiration Date 98 4782 EXPIRES 06/30/2018 Specialty classifications held, if any: _
c
_
6 _
1 _
1 _
0 _
06 ___________ _
NIA Name of Licensee, if different from (1) above: ___________ _ (4) EXPERIENCE STATEMENT: Attach to this Bid a list of all contracts completed by the CONTRACTOR during the last 1 O years involving work of similar type and comparable value. The list shall include the following information as a minimum:
• Names, address, and telephone number of owner.
• Name of project.
� Location of project.
• Brief description of the work involved.
, Contract amount.
, Date of completion of contract.
• Name of owner's Project Manager.
To be considered for award, the CONTRACTOR shall have completed at least three projects of similar type and complexity and comparable value. ' 2017 SIDEWALK GRINDING & REPAIR 00400- 5 BID FORMS
123
-
BIDDER'S REFERENCE·AND STATEMENT OF EXPERIENCE
CITY OF NEWPORT BEACH
Company Name
RON HAHN
Contact
592 SUPERIOR RD NEWPORT BEACH CA 92663
Address
(951) 256-0110
Telephone Number
Brief Description of Project:
TRIP HAZARD REMOVAL
OF RAISED SIDEWALK
CITYWIDE
CURRENT
Project Completion (date)
$200 000.00
Amount of Contract
CITY OF SAUSALITO
Company Name
LOREN UMBERTIS
Contact
420 LITHO ST SAUSALITO CA 94965
Address
(415) 289-4113
Telephone Number
Brief Description of Project:
TRIP HAZARD REMOVAL
OF RAISED SIDEWALK CITYWIDE
s·uRVE'(INCLi.JDED . . _,
6/24/2015
Project Completion (date)
$12 000.00
Amount of Contract
CITY OF SAN JOSE
Company Name
ERIC COLBERT
Contact
1404 MABURY RD SAN JOSE CA 95133
Address
(408) 591-3098
Telephone Number
Brief Description of Project:
TRIP HAZARD REMOVAL
OF RAISED SIDEWALK
CITYWIDE
CURRENT
Project Completion (date)
$ 95.000.00
Amount of Contract
CITY OF BURBANK
Company Name
MICHAEL SMITH
Contact
124 S. LAKE ST BURBANK CA 91502
Address
(818) 238-3800
Telephone Number
Brief Description of Project:
TRIP HAZARD REMOVAL
OF RAISED �IPEWALK CITYWIDE
SURVEY INCLUDED
3/20/2017
Project Completion (date)
$ 30.000.00
Amount of Contract
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NONCO{..LUSION AFFIDAVIT TO BE EXECUTED BY BIDDER
AND SUBMITTED WITH BID
STATE OF CALIFORNIA )
. ) ss.
COUNTY OF)an I vi's Ohis·r O)
1-J\ ¥-OL L ' � , beinq first duly SWO n, d eases and says that they are /Jv.J \l'\,,:yV- of \;. , · "' he party making the
foregoing bid; that the bid is not made in the interest of, or on behalf of, a undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Subscribed and sworn to before me
Signed��
this 'LB day of �v�t , 20}.J
(SEAL)
Please See Attached:
California Notary Documents
' 2017 SIDEWALK GRINDING & REPAIR 00400-6 BID FORMS
125
CALIFORNIA JURAT
� notary public or other officer c�mpleting this certificate verifies only the identity of the individual who signed t?e document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
I
I
cpuNTY OF SAN LUIS OBISPO }
S
�bscribed and sworn to (or affirmed) before me on this ()_Jo day of fht1\As. t ()_J) \·7. by
Name of Signers
nth Year
proved to me on the basis of satisfactory evidence to be the person(s} who appeared before me. ]����·,1!:":::::':::::<:.__.,\,,tl:C-1��,�
: TAYLOR RYAN "'
� Commission # 2107900 �
� Notary Public - California �
� San Luis Obispo County �
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Seal
1 . . _ . . . . . Place Notary Seal Above
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---------------------------------------��---f---OPTIONAL-----�--�--�-------------------�---------�-------- Though this section is optional, completing this information can deter alteration of the document or fraudulent I attachment of this form to an unintended document.
. I .
D�scrlptlon of Attached Docume� •
. d · t +-n Title or Type of Document: N Ou CD I I u G ' on :A-ifl L1 VI I V Be.., �
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�cument Date: F)(e, v\AA�d f3 � Bz iLZJd lv Ctn d
,umber of Pages, Q,JJ_:;ty) i::tt-e d V\J H:b .Q, j d
Signer(s) Other Than Named Above:________________________ _ I
126
Agenda Item: 8
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: July 25, 2022
SUBJECT: Approve Amendment 3 to the Agreement with Mintier Harnish LP for General Plan Update consulting services to extend the term to June 30, 2023, and authorize the City Manager to execute on behalf of the City RECOMMENDATION:
That the City Council Approve the third amendment with Mintier Harnish LP for General Plan Update consulting services to extend the term to June 30, 2023 DISCUSSION:
On October 12, 2020 Council approved a proposal from Mintier Harnish LP for General Plan Consulting Services in the amount not to exceed $598,602 set to expire on July 31, 2022. On May 24, 2021 Council approved a First Amendment to the Agreement to include Spanish Translation Services, General Plan Advisory Committee, and Air Sage License Agreement for the amount of $23,800, and on July 12, 2021 Council approved the second amendment to the agreement for Housing Element Update in the amount of $74,960.
With the addition of Housing Element Update, which is required by law, staff worked with the consultant to amend project timeline to align the overall General Plan Update with to include the Housing Element.
The project timeline is to have General Plan Update prepared and presented to Planning Commission and the City Council in Winter of 2023. However, additional work will continue by the consultant submitting the Housing Element to the State for approval. Thus, staff recommends extending the term of the contract through June 30 2023.
ALTERNATIVES:
Provide further direction to staff.
FISCAL IMPACT:
There is no fiscal impact. The funding was approved in prior fiscal year.
ATTACHMENTS:
A –Amendment 3 to the Agreement
B – Original Agreement, Amendment 1 and Amendment 2
127
AMENDMENT NO. 3
TO THE
PROFESSIONAL SERVICES AGREEMENT WITH MINTIER HARNISH, LP THIS THIRD AMENDMENT, is made and entered into this 1st day of August, 2022, between the CITY OF SOLVANG, a municipal corporation and charter City, hereinafter referred to as “City” and MINTIER HARNISH, LP, a California Limited Partnership, hereinafter referred to as “Consultant”. In consideration of the mutual covenants and conditions set forth in the original Agreement dated November 16, 2020 for General Plan Consulting Services, Amendment 1 to the Agreement dated May 24, 2021; and Amendment 2 to the Agreement dated July 12, 2021, the parties agree to extend the term of the agreement to June 30, 2023.
All remaining portions of the original Agreement and prior amendments shall remain in full force and effect.
CITY OF SOLVANG MINTIER HARNISH, LP
Xenia Bradford, City Manager Jim Harnish
Date: Date:
APPROVED AS TO FORM:
Dave Fleishman, City Attorney
Attachment A
128
DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242
CITY OF SOLVANG
SECOND AMENDMENT
TO
PROFESSIONAL SERVICES AGREEMENT WITH MINTIER HARNISH, LP THIS SECOND AMENDMENT TO AGREEMENT ("Second Amendment") is made and entered into by and between Mintier Harnish, LP ("Consultant"), and the City of Solvang ("City"), a political subdivision of the State of California, as of the date of execution as indicated on the execution page thereof.
The attached "scope of work" herein referenced as "proposal" details the additional terms of this agreement. The City Council authorized this amendment on July 12, 2021.
Consultant:
7/30/2021
Date: ______ _
City of Solvang:
7/30/2021
Date: -------
APPROVED AS TO FORM:
City Attorney:
8/2/2021
Date: -------
Jim Harnish, Mintier Harnish LP
lDocuSigned by:
By: -�d�-�82-�66�7A�F6�9�DB�64�C4�··�· ------
Xenia Bradford, City Manager
RICHARDS WATSON GERSHON
By: _ _,_ __ [� ,,..e e,,en-oe-e I,..M,,,. .. --------
Dave Fleishman, City Attorney
Attachment B
129
DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Solvang Housing Element Update
Scope of Work: Amendment 2
May 10, 2021
The following scope of work is based on our understanding of the City's needs based on our discussions with City staff, our understanding of the requirements of a sixth cycle Housing Element, the projected housing needs included in the Regional Housing Needs Allocation (RHNA) for Solvang, and our experience with similar projects. This following Scope of Work describes how the Mintier Harnish team (Consultants) will perform all tasks related to the Housing Element update process, including preparation of the Housing Element, conducting appropriate public outreach, and coordinating with the California Department of Housing and Community Development (HCD).
Unlike other elements of the general plan, State law requires cities to update the housing element according to a mandated schedule. It is also the only element subject to review and certification for compliance with State law.
The updated Housing Element update will cover the sixth cycle housing element to demonstrate that the City can accommodate housing during the planning period spanning from January 31, 2023 - January 31, 2031. As part of this update, the Consultants will comprehensively update information on existing conditions and trends and address the requirements of changes in State law that have occurred since 2015 relative to housing issues.
The following tasks describe the steps that the Consultants will take to update the 2015-2023 Housing Element. As part of this scope of work and associated budget, a key assumption is that this Housing Element will be prepared in conjunction with the General Plan Update project. As such, the budget is formulated dependent upon work conducted for the General Plan that will benefit the Housing Element, such as the conduct of the housing sites assessment as part of the General Plan's alternatives process. It is also assumed that the Housing Element can be covered, in scope and schedule, to align with the environmental impact report (EIR) prepared for the General Plan, thereby removing any standalone compliance with the California Environmental Quality Act (CEQA) for the Housing Element.
Phase H1: Project Initiation
Task H1.1 2015-2023 Housing Element Diagnosis
The Consultants will conduct a thorough diagnosis of the City's 2015-2023 5th Cycle Housing Element.
As part of this activity, we will
• identify background information and data that requires updating and new information required by State law,
• review the City's annual Housing Element progress reports and evaluate the performance of existing programs,
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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 • review goals and policies with City staff to determine continued relevance, and • prepare a "fix-it" list of revisions necessary to assure the updated Housing Element is consistent with current State law.
From this work, we will create a matrix listing necessary Housing Element revisions and use this matrix as a checklist for the remainder of the project.
Task H1.2: Website Update
The Consultants will modify the PlanSolvang website to have a page dedicated to the Housing Element update. The website page will provide project information, access to all materials developed for the project. This will provide access to virtual meetings that can support those that cannot attend events due to personal circumstances or public health restrictions.
Task H1.3: Newsletter H1: Housing Element Update Overview The Consultants will prepare a newsletter that describes what a housing element is, how and why it is being updated, the project schedule, and how to get involved in the process. Beyond using the newsletter to promote the Housing Element, it will also serve as a resource guide containing timely information on City housing-related resources, workshops, and events.
Task H1.4: Stakeholder Interviews
The Consultants will work with City staff to identify housing stakeholders to provide input on the issues relevant to housing production in Solvang. Stakeholders will likely include a mix of developers, builders, housing advocates, housing services providers, and landowners. It is assumed that eight, one-hour interviews will be conducted via phone or on line.
Phase 1 Deliverables:
• Stakeholder and community contact list (digital: Excel, pdf) • Website updates (digital)
• Newsletter Hl (Digital: lnDesign, pdf)
• Stakeholder Interviews
Phase H2: Housing Element Preparation
Task H2.1 Vacant and Underutilized Sites Assessment
The Consultants will conduct a vacant and underutilized sites assessment as part of the Alternatives Phase of the General Plan. As part of this effort, we will use the City's RHNA allocation, City-supplied data (e.g., Excel spreadsheets, GIS data layers), and any additional SBCAG data tools to develop an initial "first-pass" adequate sites inventory that will be refined throughout the development of the draft Element.
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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 We will prepare a complete draft of the sites inventory and analysis, in accordance with Government Code Section 65583(a)(3). To accomplish this, we will review and update the vacant and underutilized sites inventory using the current Assessor's data and field spot checks. The sites inventory will be a parcel-specific land inventory, as required by AB 2348, based on the current General Plan and Zoning Code, and other recent planning efforts related to land use.
We will strive to ensure that the inventory provides sufficient sites to meet the City's RHNA for both affordable and market-rate housing. This site inventory analysis will require further refinement than previous Housing Elements due to AB 1397, which enacted stricter requirements for the adequacy of housing sites, including non-vacant sites and vacant sites that were identified in previous Housing Elements. Sites identified will need to have sufficient available infrastructure (or plans to provide needed infrastructure) and realistic dwelling unit capacity based on development of affordable housing at the likely density (based on past experience), rather than the maximum density permitted.
If this analysis reveals insufficient sites, the Consultants will work with City staff to expand the inventory by identifying possible sites for rezoning, modifying densities, and outlining other approaches to increasing housing capacity. The Consultants will also assess sites to avoid potentially significant environmental impacts, to the extent feasible, while examining feasible housing sites. We will also assess the real-world constraints that may be presented in development of potential sites (e.g., habitat/open space restrictions, agency permitting requirements, easements).
The Consultants will maintain the inventory as it develops during the process in an easily tracked format, so it can be revised as necessary during the Housing Element update. The Consultants will provide the City with the inventory files (i.e., GIS data layers, Excel spreadsheets) prior to the project's conclusion.
Following initial review by HCD, the final sites used in the Housing Element will be inserted into HCDs standard sites form for submittal with the Final Housing Element.
Task H2.2: Administrative Draft Housing Element
Subtask H2.2A: Existing Housing Needs Analysis
The Existing Housing Needs Analysis is a comprehensive evaluation of current demographic, employment, housing, and housing market conditions and trends. We will use this section as the basis for determining the existing unmet housing needs in Solvang. This analysis will include the following topic areas:
Demographic Profile and Employment Profile. This section establishes "baseline" population and employment characteristics for the city, including population growth trends, age characteristics, race and ethnicity, income, and local employment trends, as well as population and employment projections.
Household Characteristics and Housing Stock. We will use recent data sources to update the description of the existing housing stock in terms of housing stock growth and composition, vacancy rates, housing age and conditions, and overcrowding. We will also describe housing cost burdens and the ability of households of different income levels to pay for housing. We will describe current housing market trends, home sale prices, and rental rates using recent data sources (e.g., DataQuick, Zillow, CalREALTORS records) and based on conversations with local realtors.
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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Special Needs Housing Analysis. We will update the analysis of housing needs for special needs populations, including senior households, persons with disabilities, large families, single femaleheaded households, farmworkers, seasonal workers, extremely low-income households, and persons in need of emergency shelter.
Subtask H2.2B: Housing Resources and Opportunities
The Housing Resources and Opportunities section will include a description of the City's 2023-2031 RHNA from SBCAG. This analysis will examine the resources and opportunities available for the development, rehabilitation, and preservation of housing. It will include an inventory and analysis of the land resources (i.e., vacant and underutilized sites), as well as the financial and administrative resources available to support housing activities.
Units Approved, Built, or Under Construction. A jurisdiction is allowed to count units that are approved, built, or under construction as of the beginning of the projection period (i.e., December 15, 2022) against its RHNA and calculate the remaining housing need.
Sites Inventory. As part of the Housing Element, we will document the siting assessment and finding produced under Task H2.l.
Affirmatively Further Fair Housing. As a part of the sites assessment the Consultants will analyze whether the identified sites serve the purpose of replacing segregated living patterns with truly integrated and balanced living patterns that work to transform racially and ethnically concentrated areas of poverty into areas of opportunity. In this effort, we will:
• ensure that sites zoned to accommodate housing for lower-income households are not concentrated in lower resource areas and segregated concentrated areas of poverty, but rather dispersed throughout the community, including in areas with access to greater resources, amenities, and opportunity; and
• draft policies and programs to be incorporated into the housing element that are designed to remediate conditions where sites zoned to accommodate housing for lowerincome households are located in lower resource areas and segregated concentrated areas of poverty. We will also draft place-based strategies that create opportunity in areas of disinvestment (such as investments in enhanced infrastructure, services, schools, jobs, and other community needs).
Adequacy of Public Facilities and Services. We will prepare an assessment of the adequacy of water and wastewater infrastructure to meet existing and future housing needs, based on information from local water and wastewater master plans, specific plans, and City staff input.
Inventory of Financial and Administrative Resources. We will describe local, State, and Federal financial and administrative resources available to help the City implement its housing programs.
Energy Conservation Opportunities. We will describe opportunities for energy conservation, including the City's existing General Plan policies that promote energy conservation, and alternative energy and green building measures. We will also describe local energy conservation programs, such as weatherization and rebate programs provided by local utility companies.
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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Subtask H2.2C: Housing Constraints
The Consultants will review and update the analysis of both governmental and non-governmental constraints, such as land and development costs, site constraints, existing or planned infrastructure, land use controls, building code regulations, fees, and permit and processing procedures. We will also analyze constraints on housing for persons with disabilities, as well as the City's current permitting procedures for emergency shelters, transitional and supportive housing, and single-room occupancy units. We will update this section to address the current economic, climate, and housing market.
The housing constraints analysis will also document local efforts to remove governmental constraints to improve the City's ability to meet its share of the regional housing needs and satisfy the requirements of the Government Code Section 65583 et seq.
Subtask H2.2D: Evaluation of Previous Housing Element
We will document the implementation of the 2015-2023 Housing Element policies and programs based on information collected during Task 1.1. The documentation will identify which programs have been accomplished, which programs have been the most successful, and why some housing programs have not been implemented or have been unsuccessful.
Subtask H2.2E: Housing Goals, Objectives, Policies, Programs, and Quantified Objectives We will update the 2015-2023 Housing Element goals, policies, programs, and quantified objectives based on the evaluation of the Housing Element, identified housing needs and constraints, recent changes to State Housing Element law, public input from the community meetings, and feedback from City staff. Housing policies and programs will build upon the most successful policies and programs in the 2015-2023 Housing Element.
Task H2.3: Preliminary Draft
Following review and comment by City staff of the Administrative Draft, the Consultants will make appropriate corrections and updates and create a Preliminary Draft Housing Element for distribution to the housing stakeholders.
Task H2.4: Public Draft Housing Element
The Consultants will prepare a Public Draft Housing Element based on comments received from City staff on the Administrative Draft Housing Element. We will provide City staff with a digital copy of the Public Draft Housing Element to post on the City's website, and we will email the Draft Housing Element to the stakeholders and community members on the contact list.
Task H2.5: Community Workshop: Public Draft Housing Element The Consultants will facilitate a Housing Element workshop which will provide a common understanding of the purpose of the Housing Element update, an overview of the draft Housing Element, and seek public input and answer questions about the draft. This will be a virtual workshop via Zoom or other online technology.
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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Task H2.6: Planning Commission Study Session
The Consultants will attend a study session with the Planning Commission to solicit input on the Public Draft Housing Element and formulate a recommendation for the City Council to authorize City staff to submit the Housing Element to HCD for the mandated 60-day review period. We will describe all input received from the community meetings and any revisions to the Public Draft Housing Element proposed in response to this input. We will prepare and present a PowerPoint presentation.
Task H2.7: City Council Study Session
The Consultants will attend a study session with the City Council to solicit input on the Public Draft Housing Element and request authorization to submit the Housing Element to HCD for the mandated 60-day review period. We will describe all input received from the stakeholder interviews, community meetings, and Planning Commission study session and any revisions to the Public Draft Housing Element proposed in response to this input. We will prepare and present a PowerPoint presentation.
Phase 2 Deliverables:
• Underutilized and Vacant Sites Assessment (digital: GIS, Excel, pdf) • Administrative Draft Housing Element (digital: Word, pdf) • Community Workshop Hl
• Public Draft Housing Element (hard copy (1); digital: Word, pdf) • Planning Commission Meeting Materials (digital: webinar, PowerPoint) • City Council Meeting Materials (digital: webinar, PowerPoint) Phase H3: HCD Review and Coordination
Task H3.1: HCD Review Draft Housing Element and Transmittal The Consultants will revise the Public Review Draft Housing Element based on direction from the Planning Commission and City Council and prepare the HCD Review Draft Housing Element to be delivered to HCD.
We will provide a digital copy of the HCD Review Draft Housing Element for posting on the City website and will send an email to stakeholders and community meeting attendees. We will also prepare a cover memorandum to accompany submission of the HCD Review Draft Housing Element to HCD and handdeliver the document to HCD. Under State law, HCD has up to 60 days to review the Draft Housing Element. During the HCD review process, we will maintain close contact with the designated HCD reviewer to respond to any questions he/she may have during the process.
Task H3.2: Meeting with HCD
Following submission of the HCD Review Draft Housing Element and prior to the end of the 60-day review period, the Consultants and City staff will meet with HCD staff or conduct a phone call meeting to discuss the Draft Housing Element and preliminary HCD comments. If necessary, we will have additional meetings with HCD after submitting the response to comments to facilitate the review process.
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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Task H3.3: Response to HCD Comments
Following the City's receipt of HCD comments on the HCD Review Draft Housing Element, we will prepare a preliminary response to HCD comments and provide this to City staff for their review. Based on comments received from City staff, we will then prepare a formal written response to HCD comments facilitate submittal of the responses to HCD. We will work closely with HCD to seek a timely conditional approval letter prior to Planning Commission and City Council hearings.
Phase 3 Deliverables:
• HCD Review Draft Housing Element (digital, pdf)
• Completeness Checklist (digital: Word, pdf)
• Response to HCD Comments (digital: Word, pdf)
Phase H4:
Task H4.1:
Environmental Review
Coordinate CEQA Documentation
The Amendment #1 Scope of Work and budget does not contain a separate CEQA analysis/document. It is assumed that the environmental effects of the Housing Element would be analyzed as a part of the General Plan Update environmental analysis. If the timing for this coordination is precluded by the General Plan Update schedule, we will discuss with City staff the appropriate CEQA analysis needed and appropriate adjustment to this scope of work and budget.
Phase 4 Deliverables:
• No specific deliverables under this amendment
Phase HS:
Task HS.1:
Public Review and Adoption
Public Hearing Draft Housing Element
The Consultants will prepare a Public Hearing Draft Housing Element that incorporates all the responses to HCD comments. We will provide a digital copy of the Public Hearing Draft Housing Element to post on the City website and will send out an email to stakeholders and the community.
Task HS.2: Public Hearings and Adoption
The Amendment #1 Scope of Work and budget does not contain separate hearings for the Housing Element. It is assumed that the Planning Commission and City Council hearings on the Housing Element will be conducted at the same time as the rest of the General Plan Update hearings. If the timing for this coordination is precluded by the General Plan Update schedule, we will discuss with City staff the appropriate adjustment to this scope of work and budget to add additional hearings.
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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Task HS.3: Final Housing Element and Transmittal to HCD The Consultants will prepare the Final Housing Element that incorporates any changes made by the Planning Commission and City Council. We will print hard copies and provide a digital copy of the Final Housing Element. We will prepare a cover memorandum to accompany submission of the Final Housing Element to HCD for the final 90-day review period.
Phase 5 Deliverables:
• Final Housing Element transmittal memorandum to HCD (digital: Word, pdf) • Final Housing Element (10 bound hard copies; digital: Word, pdf) Solvang Housing Element Update
May 10, 2021
8 Scope of Work: Amendment #1
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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Amendment #2 Budget <1><2)
SOLVANG HOUSING ELEMENT UPDATE
Phases,
Tasks Description
Phase Hl Project Initiation
2015-2023 Housin Element Dia nos1s
Task Hl.2
Task Hl.3 Newsletter Hl: Housing Element Update Overview Task Hl.4 Stakeholder Interviews
Subtotal
.. ,.
Task H2.1 Vacant and Underutilized Sites Assessment (see Alternatives Phase in General Plan) Task H2.2 Administrative Draft Housing Element
Task H2.3 Preliminary Draft Housing Element
Task H2.4 Public Draft Housing Element
Task H2.5 Community Workshop: Housing Needs and Concerns Task H2.6 Planning Commission Study Session
Task H2.7 City Council Study Session
Subtotal
.. .
Task H3.l HCD Review Draft Housing Element and Transmittal Task H3.2 Meeting with HCD
Task H3.3 Response to HCD Comments
Subtotal
Task H4.1 Coordinate CEQA review
Subtotal
Task H5.l Public Hearing Draft Housing Element
Task H5.2 Public Hearings and Adoption (included in General Plan budget) Task H5.3 Final Housing Element and Transmittal to HCD
Subtotal
• .. .
Subtotal
•
Total Hours
2021 Billing Rates
Labor Subtotals
Direct Expenses (e.g., printing, travel)
TOTAL COST
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate. 0 t,
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8 10
8 4
6 6
24 4
8 4
4 4
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12 32 44 $6,840 $6,840
12 12 28 $4,840 $4,840
8 14 $2,860 $2,860
8 14 $2,860 $2,860
80 164 0 268 $44,200 $44,200
4 8 $1,680 $1,680
4 $840 $840
16 16 34 $5,620 $5,620
22 16 0 46 $8,140 $8,140
4 $1,000 $1,000
0 0 0 4 $1,000 $1,000
4 8 16 $2,880 $2,880
0 $0 $0
4 8 14 $2,380 $2,380
8 16 0 30 $5,260 $5,260
24 12 44 $7,280 $7,280
148 218 12 438
$170 $150 $100
$25,160 $32,700 $1,200 $74,060 $74,060
$900 $900
$74,960 $74,960
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CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT � SCANNED
This agreement is made upon the date of execution, as set forth below, by and between Mintier Harnish, LP ("Consultant"), a planning consulting fum, and the City of Solvang ("City"). The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.0 l Term: This agreement will become effective on the date of execution set forth below, and will continue.in effect until terminated as provided herein.
1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full.
Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the above-referenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement. However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant's assistants or employees in the performance of those services.
1.03 Standard of Performance: Consultant's services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant's profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industty standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.
1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional engineering services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not 139
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exceed the sum of $598,602, unless and until this Agreement is amended as provided herein.
1.05 Billing/Payment Terms. All charges for Consultant's services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-toexceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable biiling rate, and the time expended. All Consultant service invoices must be approved by either the Public Works Director or the City Manager prior to payment.
2.0 OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance: Consultant Project Manager will personally serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
2.02 Avoidance of Conflict of Interest. Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant's sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business or interfere with the timely performance and completion of Consultant's services under this Agreement.
Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City's Conflict of Interest Code (on file in the City Clerk's Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant or Consulting Firm to notify the City of any staff changes relating to this Agreement.
A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant(s) unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of ' I Consultant, except as indicated in Subsection B. _J.J.::{Initials). ·: I
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Professional Services Contract
B. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultants work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to the City's Conflict of Interest Code.
NIA
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
2.04 Workers' Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant's employees and agents have no right to Workers' Compensation and other City-sponsored employee benefits. Consultant agrees to provide Workers' Compensation and other employee benefits, where required by law, for Consultant's employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant's employees or agents.
2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs oflitigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City's active or passive negligence, except for such loss or damage arising . from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a "construction contract" as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any 141
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and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a "design professional", and the Scope of Services require Consultant to provide "design professional services" as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by Jaw (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents ("City lndemnitees"), from and against a11 claims, damages, injuries, losses, and expenses including costs, reasonable attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's negligence, recklessness, or willful misconduct, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City lndemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs.
(d) The review, acceptance or approval of the Consultant's work or work product by any indemnified party shall not affect, relieve or reduce the Consultant's indemnification or defense obligations. This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this agreement
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3.0 OBLIGATIONS OF CITY
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant's duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to• Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.
4.0 TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days' prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant's services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.
4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the nonbreaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
4.04 Termination: This agreement shall terminate on July 31, 2022, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.
5.0 SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by Public Works Director or the City Manager: Prior to initiating any Consultant work on matters relating to Fifth Street Sidewalk Project, but outside this contract, it shall be the responsibility of Consultant to 143
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obtain written approval of the Public Works Director, or the City Manager, prior to initiation of such tasks.
5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. It is contemplated that most of the services hereunder, including but not limited to preparation, public and agency review, and submission of the Final Program EIR and Adoption of the General Plan, to Planning and Building Department and City Council for certification, will be completed on or before July 31, 2022. TIME IS OF THE ESSENCE OF THIS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the Contract Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the Contract Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5.04 Confidentiality:
(a) Confidential Nature of Info1mation. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City. Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential. (b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant's scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City.
(c) Security plan. If requested by the Contract Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons. Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information. 144
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(d) Survival. Consultant's obligations under this paragraph shall survive the termination of this contract.
6.0 MISCELLANEOUS
6.01 Notices: Except as otheiwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY
TO: CITY OF SOLVANG
Copy to:
TO CONSULT ANT:
ADDRESS
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Chip Wullbrandt
City Attorney
Price, Postel and Parma, LLP
200 E. Carrillo Street, Suite 400
Santa Barbara, CA 93101
Mintier Hamish, LP
1415 20th Street
Sacramento, CA 95811
Attn: Jim Hamish, Principal/Owner
6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties. 145
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6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void.
No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.
6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03. 146
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6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
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IN WITNESS WHEREOF, the parties have executed this contract on the following date.
Consultant:
Date: 10/14/2020
City of Solvang:
Date: ---=-/.--'---''I f�. .__16�/_W __
APPROVED AS TO FORM:
City Attorney:
Date: n / 1 lP/2-0 io I �
ATTEST:�
XeniaBra�
By: __ ----,.s-,�"'---- Xenia Bfaaicmi
City Manager
City Attorney
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'
City of Solvang
Professional Services Contract
EXIIlBIT A
SCOPE OF WORK,
FEE SCHEDULE
&
PROJECT SCHEDULE
149
--- ·--··· -• ·-·· .... .... ,, ____ , ______ _
DocuSign Envelope ID: 01 C5CA4E-A306-4043-9CCE-ABD946403242 EXHIBIT A: SCOPE OF WORK
Task 2.1: Existing Conditions and Trends Data Development and Evaluation The Consultant will collect, research, and assess existing conditions and trends for the following topics.
As described earlier, a summary of key information will be presented in the Existing Conditions and Trends Workbook (Task 2.2) and StoryMap set while the full data assessment will be included in the EIR under Phase 5. The following described the work under both Phase 2 and 5, at a level of data collection and assessment appropriate for that phase.
Land Use. The Consultant will analyze the existing General Plan land uses and other adopted plans that affect development in Solvang. The Consultant will map and analyze existing land uses based on available GIS and/or Assessor's data and identify opportunities and constraints for future development and reuse. The Consultant will also describe regional planning efforts affecting the city.
The Consultant will also assess the community character of Solvang neighborhoods and districts and the design characteristics of each. This will include an understanding of architectural patterns, community gateways, and major geographic features that define the character of Solvang.
Population, Employment, and Housing. The Consultant will collect and assess historical, current, and projected population, employment, and housing characteristics in the Planning Area. The Consultant will work with the Santa Barbara County Association of Governments (SBCAG) to obtain the most current demographic and housing data, including US Census data, and data available from the California Department of Finance.
Circulation and Transportation. The Consultant will compile data and Information on roadway segments, transit services, and bicycle and pedestrian facilities. The Consultant will prepare a detailed description accompanied with maps and graphics illustrating the roadway system, bicycle and pedestrian facilities, peak hour traffic counts, and transit routes and stops. The Consultant will use available Census and travel survey data (i.e., Journey to Work Data) to describe the travel behavior of Solvang residents and employees, as well as, Federal, State, regional, and local regulations pertaining to multi-modal circulation in Solvang. Further details on the data collection and traffic analysis to be conducted is included under Task 5.3.
Biological Resources. The Consultant will compile data on sensitive habitats, principal vegetation cover types, and special-status and endangered species. This will include primary source material from the local and regional habitat plans, supplemented with limited windshield surveys and review of existing biology studies completed for the city.
Cultural Resources. The Consultant will compile data on historic structures and locations and conduct an archaeological sensitivity analyses for both prehistoric and historic sites using records maintained at the regional information center and published in research papers. The Consultant will ensure that appropriate individuals are contacted with the surrounding Native American Tribes to ensure sensitive cultural resources areas are documented appropriately. This assessment will include identification of areas for the protection of cultural resources consistent with recent State mandates (SB 18, SB 52).
Economics. The Consultant will update the City's economic and market data. The update will cover key demographic, economic, and real estate factors affecting the city and its role in the broader region. The Solvang General Plan Update
Attachment B: Scope of Work
5 October 5, 2020
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Consultant will identify the strengths of the local economy, key competitive attributes and positioning, and challenges and opportunities related to an economy heavily reliant on tourism.
Public Facilities, Services, and Infrastructure. The Consultant will compile data on infrastructure, resources, services, and facilities related to: water supply and delivery, wastewater collection and disposal, stormwater drainage, solid waste and recycling, energy and telecommunications, law enforcement, fire protection, health care, schools, and education, and government services. For each topical area described, the Consultant will identify planned facility improvements and estimate future demands based on projected development compared to available capacity and planned improvements, identifying potential facility and/or service shortfalls. The Consultant will also assess if the General Plan must include information related to recent State mandates that require cities to identify service needs for unincorporated disadvantaged communities (SB 244).
Noise. The Consultant will review existing noise data, including recent El Rs and studies, and summarize the existing noise environment in Solvang resulting from major roadways and highways, and stationary noise sources and activities. The Consultant will also document existing noise-sensitive areas and sites.
The Consultant will also summarize current information on ground vibration. As part of the General Plan (Phase 4) and EIR {Phase 5) components, the Consultant will also update existing noise contours based on the data collected during the noise monitoring survey and traffic data developed/collected.
Air Quality. The Consultant will compile data on existing air quality conditions within Solvang and the nearby vicinity. This will specifically include the location of existing sensitive receptors and emission sources, existing mass emissions, ambient air quality concentration data from the most applicable monitoring station(s), attainment designations, and natural factors that relate to the transport and dispersion of air pollutants. This summary will include applicable Federal, State, and local regulations, as well as thresholds of significance recommended by the Santa Barbara County Air Pollution Control District and rules for which compliance will be required.
Climate Change. The Consultant will prepare a climate change section that includes a discussion of climate change and how the General Plan Update will address this issue, including both the reduction of GHG emissions and climate change vulnerability and adaptation. The report will briefly summarize relevant background information regarding these topics and lay out a framework for the General Plan Update to address climate change.
Safety and Hazards (including Geology). The Consultant will compile data on existing natural and manmade hazards. As part of this evaluation, The Consultant will summarize the geological environment and associated hazards. This section will address Seismic Hazard Zones (i.e., Seismic Hazards Mapping Act of 1990 and the Alquist-Priolo Earthquake Fault Zoning Act of 1972) and soil strength properties_ The Consultant will describe major creeks, streams, and drainages, and will summarize the latest FEMA floodplain mapping to illustrate potential safety and development constraints. The Consultant will summarize urban and wildland fire risks, fire hazard risk areas, and fire protection resources. The Consultant will also summarize major users and producers of hazardous materials within or adjacent to the City.
Hydrology and Water Quality. The Consultant will summarize sources of groundwater and surface water, water consumption rates, measures used to conserve water, and renewable water facilities and Solvang General Plan Update
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resources. This section will document potential pollution sources, areas susceptible to water quality degradation, and source issues and capacity constraints.
Social and Environmental Justice. The Consultant will prepare a section that provides a background on Social and Environmental Justice. The discussion will focus on healthy and affordable housing, access to job markets, access to health care and healthy foods, community equality, and community empowerment. While Solvang does not have any identified disadvantaged communities, this topic can be considered in the update to address similar localized needs.
Task 2.2: Existing Conditions and Trends Workbook
The Consultant will prepare an Existing Conditions and Trends Workbook. The Consultant will write the Workbook in an engaging way to tell a thought-provoking story of Solvang- where it has been, where it is today, and the trends that will shape its future. The Workbook will be highly graphical and will use infographics, charts, maps, and photographs combined with storytelling techniques. While the content will largely depend on the direction provided by staff, decision-makers, and the community during the initial outreach efforts, the Consultant assume the workbook will cover, at a minimum, the following topics:
• Purpose of the General Plan Update.
• location and geographic boundary descriptions, including the regional setting, Planning Area, Sphere of Influence, and City limits
• A description of the city's history, including a graphic timeline of significant events, places, and people in Solvang's past
• A description of what has changed since Solvang last updated its General Plan, including local trends as well as national and global trends that have shaped our lives and will continue to shape the future (e.g., online shopping, social networking, car sharing, self-driving cars, sustainable community initiatives)
• A snapshot of current conditions and trends, including a demographic profile, housing characteristics, economic and market conditions, transportation infrastructure and travel patterns, community character description, and population and development trends • A description of quality-of-life characteristics, including parks and open space, arts and culture, and public realm improvements that have made Solvang an exceptional place to live This task includes preparation of an initial outline, an administrative draft for staff review, and a final draft that incorporates edits following one round of review by City staff. Should the city choose, the Consultant will use the Workbook, along with the General Plan Story Maps developed in Task 2.3, to help shape the discussion about policy options and land use choices.
Task 2.3: Existing Conditions StoryMaps
The Consultant will develop an online map book for the city using StoryMaps by ESRI. While maps and geography play a key role, the StoryMaps will be a mix of maps, graphics, and text that will summarize the information from the Existing Conditions and Trends Workbook in an exciting and accessible format.
A link to the StoryMaps set will be posted on the Update website.
Solvang General Plan Update
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Task 2.4: Newsletter #2: Existing Conditions and Trends The Consultant will prepare a two-page newsletter that promotes the information available in the Existing Conditions and Trends Workbook and Story Maps component. The newsletter will be used to promote use of these documents {which will be available on the project website) and online engagement opportunities.
Task 2.5: Community Workshop #2: Visioning and Assets, Issues, and Opportunities
The Consultant, with assistance from City staff, will facilitate Community Workshop #2. The workshop will provide community members an opportunity to discuss their needs, ideas, and vision for the future of Solvang through the year 2040. The workshop will start with a presentation on the Update project and work completed to date. The Consultant and City staff will then conduct a series of interactive exercises. The workshop will provide participants with an opportunity to give input on what they feel are the City's most important assets and opportunities for the future and what critical issues and topics should be addressed in the General Plan Update. The Consultant will also engage the community in a visioning exercise designed to provide community input into the General Plan's vision statement.
The Consultant will prepare materials for the workshop, including maps, charts, interactive exercises, display material and/or handouts. The workshop will also include an educational overview of the project and a summary of why the General Plan Update is important. Depending on county and State COVID-19- related health guidelines, the Consultant wlll work with City staff to determine the appropriate Community Workshop #2 format.
Task 2.6: General Plan Audit
The Consultant will work with City staff to evaluate the 1996 General Plan to determine what works, what does not work, and where the plan is not providing adequate or current guidance. This will be done using our proprietary General Plan Audit Tool. Our General Plan Audit Tool will provide insights on the existing General Plan's clarity; linkages to other plans; progress in achieving desired outcomes; and whether goals, policies, and actions should be carried forward, modified, or removed. This audit will also look at the additions needed to address changes in State law, the new 2017 OPR General Plan Guidelines, and contemporary planning practice and content. The results of this review will be documented in a General Plan Audit Report.
Task 2.7: Vision and Guiding Principles
The Consultant will prepare the Administrative Draft Vision Statement. The Administrative Draft Vision State will represent the ideal future for the community and a set of Guiding Principles that support the Vision and represent the City's core values. The Consultant will base the Vision and Guiding Principles on input gathered at the Stakeholder Interviews, Community Study Session (Community Workshop #1), Community Workshop #2, the community survey, as well as input from City staff. Following City staff review, the Consultant will revise the Administrative Draft and prepare a Public Review Draft Vision and Guiding Principles for review with the City Council and Planning Commission at a Joint Study Session.
Solvang General Plan Update
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Task 2.8: City Council/Planning Commission Joint Study Session The Consultant and City staff will facilitate a joint study session with the City Council and Planning Commission to discuss progress on the project, the General Plan Audit process and key findings, the proposed General Plan organization, and possible areas for land use changes. At this Study Session, the Consultant will also present the Public Review Draft Vision Statement and Guiding Principles. Input on these components will be important in guiding development of alternatives in Phase 3. Following the Joint Study Session, the Consultant and City staff will finalize the Vision Statement and Guiding Principles for incorporation into the General Plan.
Deliverables:
• Existing Conditions and Trends Workbook (digital version) • General Plan Story Maps (digital version)
• General Plan Audit Report (digital version)
• Community Workshop #2 Materials
• Community Workshop #2 Summary (digital version)
• Newsletter #2: Existing Conditions and Trends (SO hard copies, digital version) • Study Session Materials
• Public Review Draft Vision and Guiding Principles (digital version) • Final Vision and Guiding Principles (digital version) Phase 3: Alternative Choices
During this phase, the Consultant will facilitate dialogue with the community and decision-makers to establish community priorities for future growth and change. The Cons�ltant will use the results of the Existing Conditions and Trends Workbook, Community Study Session, Community Workshop #2, community survey, General Plan Audit, and the Vision and Guiding Principles to develop land use and policy alternatives that will be reviewed with the community, Planning Commission, and City Council.
Out of this dialogue the Consultant expect to emerge with direction on future growth and change that will be used to guide development of the General Plan.
Task 3.1: Growth and Policy Alternatives
Based on the initial direction from the City Council and Planning Commission (Task 2.8), the Consultant will prepare issue and opportunity area maps and a potential development areas map that will form a framework for the discussion of land use alternatives. The Consultant will also prepare a list of key policy alternatives for discu�sion based on the range of community inputs and staff review conducted to this point.
Task 3.2: Community Workshop #3: Land Use Alternatives
The Consultant will assist City staff to organize and facilitate a Community Workshop to present the findings to date and to present initial growth and policy alternatives. Following a presentation of the potential alternatives, the Consultant and City staff will facilitate breakout sessions with community members organized around development opportunity sites and policy options. Using maps, graphics, Solvang General Plan Update
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and three-dimensional building blocks, community members will provide their ideas about growth and change. Questions the Consultant might ask the participants are:
• What is your big idea for the future development of each area? • Which types of development and uses should be part of this area's future? • How should each area be connected to the rest of the city? What is the best way to get in, out, and around in Solvang? Would changes need to be made to make the city more accessible? • Are there areas of the city you would like to see re imagined? How would you like to see them change?
The Consultant and City staff will then use the resu Its of Workshop #3 to refine the two final alternatives for inclusion in the Alternatives Report and future presentation at a joint study session of the City Council and Planning Commission. Depending on county and State COVID-19-related health guidelines, te Consultant will work with City staff to determine the appropriate Community Workshop #3 format.
Task 3.3 Alternatives Report
Based on input received from the community as well as ideas from the Consultant team, the Consultant will prepare an Administrative Draft Alternatives Report for review by City staff. This Report will contain two land use and circulation alternatives as well as key policy alternatives.
The Alternatives Report will include maps and descriptions for land use alternatives that cover each of the growth/change areas identified. The Consultant will group these location-specific alternatives into alternative packages that achieve the Vision and Guiding Principles. The assessment conducted will include an evaluation of alternatives in terms of implications for growth, city boundaries, land use and community character, mobility and connectivity, public facilities and services, economic development, City fiscal health, and the natural environment. For each policy alternative, the Consultant will identify the issues for which there is clear policy choice and direction, as well as issues where choice and direction is not as clear. The Consultant will complete a qualitative comparative assessment of the policy implications of each alternative based on clarity and congruence with key issues.
The Consultant will prepare an Alternatives Report that clearly communicates the potential implications of each alternative, supporting a more informed choice. The Consultant will base the assessment of each alternative choice primarily on a qualitative look at factors that can be used to differentiate the alternatives and their potential impacts on the community relative to achieving the Vision and Guiding Principles. There are three areas where the Consultant will provide more quantifiable information:
traffic model forecasts, fiscal impact analysis, and parking analysis.
The work completed at this stage is designed to help the community evaluate the alternatives presented and is not intended to be a full CEQA alternatives analysis {which will be performed as part of a later phase). Following review of the Administrative Draft Alternatives Report, the Consultant will make modifications to reflect changes directed by staff and produce and publish the Alternatives Report.
Solvang General Plan Update
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Traffic Model Forecast
EXHIBIT A: SCOPE OF WORK
Using the City Traffic Model, the Consultant will perform circulation forecasts for the land use alternatives. The Consultant will also perform future year buildout traffic operations analyses for each alternative, review future year VMT and LOS forecast results for reasonableness relative to existing conditions, and identify future deficiencies in the city. As part of this analysis, the Consultant will analyze the possible application of transportation system management strategies for their potential success in reducing existing traffic congestion and vehicle miles traveled.
Fiscal Impact Analysis
The Consultant will prepare a study that will quantify immediate and longer-term development opportunities within the city and to identify policy measures necessary to achieve these potentials. The market analysis will provide an important "reality check" both for the General Plan land use alternatives and for the development assumptions used in the Citywide Fiscal Impact Model in Task 3.5. It will also inform the market-based strategic framework for Task 4.2 the Economic Development Element.
Given that the city is largely built out, the market analysis will focus on opportunities for infill development, redevelopment and/or annexations within the Urban Growth Boundary area. The analysis will place particular emphasis on identifying potential for intensifying and revitalizing older commercial/industrial corridors. To appropriately focus the market study effort, the Consultant would coordinate with City staff early in the process to identify key sites or subareas of the city where future development or redevelopment is most likely to occur. The market analysis will include the following land use categories:
• Residential (with an emphasis on housing types appropriate for anticipated infill development/redevetopment areas)
• Retail/restaurant
• Professional office space
• lndustrial/R&D/tech space
• Hotel/motel facilities
Whereas the initial market study will be citywide in scope and, therefore, be useful for a variety of City decision-making processes, the findings will ultimately be applied to identify sub-area and site-specific development potential. In particular, the market study will enable the Consuttant to understand the unique market potentials of each targeted development area within the context of citywide demand patterns, maximizing opportunities for the different subareas to complement rather than compete with each other in terms of the envisioned land uses.
In addition to providing a citywide framework for quantifying demand for development in individual subareas, the analysis will also consider qualitative issues affecting each area's development potential.
In this regard, the analysis will identify the specific market niches or types of development (in terms of density, market orientation, etc.) that would be appropriate for the unique character of each sub-area.
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Task 3.4: Pro Forma Financial Analysis
To define feasible development densities/intensities for targeted land use types in the identified subareas (or potentially on specific "opportunity sites"). This information regarding "developer feasible" densities will inform the Consultant recommendations regarding development standards and allowable densities, and can also potentially be used to facilitate discussions with community groups regarding the "tradeoffs" inherent in intensification of development (i.e., higher densities could allow for revitalization of areas/corridors that might otherwise stagnate due to the infeasibility of reinvestment at lower density levels).
Task 3.5: Citywide Fiscal Impact Model
By their nature, planning and economic development programs are closely related to a city's budgeting process in the sense that future development represents a potential flow of municipal revenues and costs. A credible analysis of the fiscal implications of implementing the General Plan is important not only to ensure that the adopted General Plan represents sound fiscal conditions at buildout, but also that actual development during the interim period occurs in a fiscally balanced manner. To facilitate this analysis, the Consultant will develop a customized fiscal impact model based on the City's current budget. The fiscal impact model will allow the consulting team to define the "optimal" land use mix from a fiscal perspective and to identify related strategies for revenue enhancement. Various Plan alternatives can then be "tested" to identify their relative attractiveness from the City's cost/revenue perspective.
Task 3.6: Parking Policies
Parking Management Evaluation
The Consultant will assess current City parking policies and practices as well as parking market trends for the following parking issues:
• Parking enforcement hours and time limits
• Parking permit program
• Parking meter/station feasibility
• Parking fees and other revenue options
• Potential public parking garage{s)
• Parking district formation and management
The Consultant will review previous parking studies and analysis including the City's Downtown Parking Plan and the current Public Parking Study currently being developed by Walker Consultants. The Consultant will evaluate approximate costs and benefits of various parking scenarios (e.g., metered parking, residential and business parking permits, etc.). The Consultant will evaluate the advantages and disadvantages of forming a parking district to allocate costs associated with future parking needs. The evaluation would include potential boundaries for a parking district, and the benefits and risks associated with parking district formation.
The Consultant will also review of up to three (3) nearby and/or similar cities' parking management approaches and provide a summary of their practices. Based on these assessments and analysis, the Consultant will develop an Initial Findings Discussion Paper. The discussion paper will highlight key Solvang General Plan Update
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findings from the peer city review and evaluation of current and potential parking management policies and practices within the downtown area. The Consultant will meet with City staff and key stakeholders to present the initial findings and get feedback on the evaluation findings before developing the final recommendations.
Parking Recommendations and Draft Report
Based on the feedback received, the Consultant will develop a draft report with recommendations consistent with feedback received, the assessment of existing and peer city policies, practices, and established best parking practices for similarly sized cities. The draft report will include the following sections:
• Executive Summary
• Goals and Objectives
• Existing Parking Supply and Demand
• Downtown Parking Analysis
• Parking Management Evaluation and Alternatives
• Recommendations
• Next Steps
The draft report will document available parking management alternatives, their relative costs and benefits, and provide a consolidated set of recommendations to improve parking management in the Downtown area to optimize the parking supply to meet both current and future parking demand. The recommendations will assess the need for any additional parking supply, timed parking restrictions, paid parking options, and other parking management strategies for the Downtown area. All recommendations will include estimated benefits and costs, potential funding sources, and near-term and long-term implementation timelines. The Consultant will present the draft Downtown Parking Management Plan to the Planning Commission and City Council.
Parking Final Report
Based on feedback received from City staff, key stakeholders, public comment, the Planning Commission, and the City Council, the Consultant will develop the final City Parking Management Plan.
Task 3.7: City Council/Planning Commission Joint Study Session #2 The Consultant will assist City staff to facilitate a joint study session of the City Council and Planning Commission to present the results of Community Workshop #3, discuss the results of the Alternatives Report, and discuss the Consultant and City Staff recommendations. The Consultant will ask the City Council to provide direction on their preferred alternative. Following the Joint Study Session, the Consultant and City staff will prepare a Preferred Alternative land use diagram and description, as well as a set of preferred policy options to address identified assets, issues, and opportunities.
Deliverables:
• Draft Growth and Policy Alternatives (digital version) • Community Workshop #3 materials (display boards, maps, handouts) • Community Workshop #3 Summary {digital version)
• Study Session Materials
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• Administrative Draft Alternatives Report (digital version} • Initial Parking Findings Discussion Paper (digital version) • Draft Downtown Parking Management Plan (digital version) • Two (2) Teleconference Meetings with City Staff and Key Stakeholders on Parking • One (1) Planning Commission Meeting on Parking
• One (1) City Council Meeting on Parking
• Final City Parking Management Plan (digital version)
• Final Alternatives Report (digital version)
Phase 4: Preparing the General Plan
Preparing the General Plan is the most enduring part of the Update process. The goals, policies, and implementation programs will serve as the City's blueprint for growth and development for the next 20- plus years. The General Plan memorializes all the decisions and directions made to this point in the Update process and acts as the guide for how the City and community can achieve the vision for the future. The Consultant will craft the General Plan as an effective tool for staff implementation and it will be a highly graphic, engaging plan that is easy for everyone in the community to understand.
Task 4.1: Administrative Draft General Plan
The Consultant and staff will prepare an Administrative Review Draft General. The Consultant will format the General Plan to be attractive, contemporary, and user-friendly, using extensive photos, illustrations, and maps. The plan will address the State-mandated topics, including land use, circulation, conservation, open space, safety, noise, and environmental justice, as well as optional elements and topics (e.g., public facilities and services, cultural and historic resources, economic development, parks and recreation, and other topics of local concern). The Consultant will address all the requirements of State law, such as complete streets, adaptation, and resiliency using the 2017 OPR General Plan Guidelines as a guide. The Plan will reflect best practices for addressing contemporary planning issues, such as retail trends, transportation technology, and community health.
The Consultant will discuss General Plan organizational options with City staff, Planning Commission, and City Council as part of Tasks 1.1 and 2.8. Cross-cutting topics, such as climate change/sustainability and healthy communities could be addressed either as themes addressed throughout the General Plan or separate, stand-alone elements. The General Plan will include a matrix or similar tool to illustrate that proposed elements are fully integrated and internally consistent.
The Consultant will prepare a comprehensive implementation strategy that includes discrete, tangible actions the City will undertake to implement the goals and policies. The implementation strategy will include an updated economic development strategy. The Consultant will also review current implementation ordinances/regulations and include recommendations as a part of the implementation programs for ordinance revisions needed to maintain consistency with the General Plan.
Task 4.2: Economic Development Element
This task would address the City's development, business retention/expansion/attraction, and fiscal stability goals. The Economic Development Element will include the following components:
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• The City's goals, policies, and objectives for Economic Development, presented in a format consistent with other elements of the General Plan.
• A summary of the issues and opportunities identified during the market and fiscal analyses.
This summary will include the identification of key factors that should drive the formulation of an updated land use plan (e.g., how much land should be allocated for various types of commercial and industrial development).
• Specific strategies for attracting targeted land uses ( e.g., retail, industrial, hotels, etc.).
Task 4.3: Prepare Land Use and Circulation Diagrams
The Consultant will prepare an updated land use diagram as part of the Administrative Draft General Plan. The Consultant will discuss options for streamlining the land use designations and graphic design options for making the land use diagram user-friendly. Based on the distribution of land uses on the Land Use Diagram, the Consultant will develop and prepare a Draft Circulation Diagram. The Consultant will review existing roadway classifications and work with staff to develop a concise set of roadway classifications that fit the needs of the City and that address new State regulations related to multimodal transportation. The classifications and diagram will Indicate the distribution, location, and standards for county roadways. If desired by the City, the classifications could also expand upon the functional classifications to consider street context and non-auto travel modes.
Task 4.4: Preliminary Public Review Draft General Plan
Following City staff review, the Consultant will revise the Administrative Draft General Plan and prepare a Preliminary Public Review Draft General Plan for review by the community, Planning Commission, and City Council. The step of reviewing the Preliminary Public Review Draft General Plan with advisory bodies and decision-makers is important to ensure the Draft Plan meets expectations before conducting the CEQA analysis.
Task 4.5: Newsletter #3: Draft General Plan
The Consultant will prepare a newsletter summarizing the Preliminary Public Review Draft General Plan and advertising the upcoming Planning Commission and City Council meetings.
Task 4.6: Planning Commission Study Session: Preliminary Public Review Draft General Plan
The Consultant will assist City staff to facilitate a study session with the Planning Commission to review and confirm the Preliminary Public Review Draft General Plan. The Consultant will summarize the status of the General Plan Update. The Planning Commission will recommend any revisions or adjustments to the General Plan to the City Council.
Task 4.7: City Council Study Session: Preliminary Public Review Draft General Plan
The Consultant will assist City staff to facilitate a study session with the City Council to review and confirm the Preliminary Public Review Draft General Plan. The Consultant will summarize the status of the General Plan Update so far, as well as the Planning Commission recommendations. The City Council Solvang General Plan Update
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will provide direction on revisions or adjustments to the General Plan prior to the Consultant conducting the CEQA analysis.
Task 4.8: Public Review Draft General Plan
Based on direction from the City Council, the Consultant will prepare the Public Review Draft General Plan for publication and environmental review.
Task 4.9: General Plan Consultation and Referrals
State law requires consultation with a variety of Federal, State, regional, and local agencies whenever a jurisdiction updates or amends its general plan (e.g., Native American Tribes, Military Branches, water agencies). These statutes are located throughout the Government Code and have varying requirements for when draft and final documents must be submitted and how long agencies have to review and provide comments, The Consultant maintains a checklist of agency consultation requirements that the Consultant will use to ensure the City provides the Public Review Draft General Plan to the appropriate agencies.
Deliverables:
• Administrative Draft General Plan (digital versions)
• Preliminary Public Review Draft General Plan (digital versions) • Newsletter #3: Draft General Plan (SO hard copies, digital version) • Public Review Draft General Plan (25 hard copies, digital versions) Phase 5: Environmental Review
Based on review of the City's request for proposals (RFP} and our experience preparing General Plan EIRs, the Consultant recommend the preparation of a programmatic environmental impact report {EIR) to comply with the California Environmental Quality Act (CEQA). Use of a programmatic EIR provides the City with the opportunity to consider broad policy alternatives and program wide mitigation measures and greater flexibility to address environmental issues and/or cumulative impacts on a comprehensive basis.
Once an EIR has been certified, subsequent activities within the program, such as a development application consistent with the General Plan, may be evaluated to determine its consistency with the Program EIR. This comparison will directly support the decision as to what, if any, additional CEQA documentation needs to be prepared. If the EIR addresses the program's effects as specifically and comprehensively as possible, many subsequent activities could be found to be consistent with the EIR mitigation parameters and additional environmental documentation may not be required {CEQA Guidelines Section 15168(c}}, In such a scenario, the EIR serves a valuable first-tier environmental analysis that will assist in streamlining and possibly exempting future projects from CEQA. The Program EIR will evaluate the potential physical impacts of the General Plan's goals, policies, and programs. While the Consultant will strive to prepare a self-mitigating general plan, many General Plan El Rs reveal additional policy direction that can be folded back into the elements, thereby streamlining future actions consistent with the General Plan.
Solvang General Plan Update
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Task 5.1: Notice of Preparation
The Consultant will develop a preliminary project description and prepare a draft Notice of Preparation (NOP) pursuant to the CEQA Guidelines for City staff to review. The NOP is geared toward other public agencies, but it also intended to inform the broader public of the pending environmenta 1 review. The Consultant will make any necessary changes to the NOP and provide an electronic copy to City staff for signatures, publication, and distribution. The Consultant will distribute the NOP to the State Clearinghouse and distribute the NOP to the County Clerk/Registrar Recorder and the City's list of local interested parties, commencing a 30-day public review period.
Task 5.2: Scoping Meeting
The Consultant will conduct a public scoping meeting during the 30-day NOP period to provide an overview of the Program EIR process and obtain input on the EIR scope of work. The scoping process may also help in framing possible alternatives that would avoid potential significant environmental impacts. Ideally, this meeting can be held in conjunction with a draft General Plan rollout meeting, underscoring the value of reviewing both the draft plan and the incumbent environmental analysis together. The scoping meeting will include an oral presentation supported with graphic information and will be designed to stimulate input and comments from attendees pertaining to the scope of the EIR.
The Consultant assumes that the scoping meeting location identification, invitation, logistics, and other noticing will be arranged by City staff. The scoping meeting details would also be included in the NOP itself. The Consultant will summarize input gathered during the scoping meeting as well as all written input received during the 30-day NOP review period. The Consultant assumes that City staff will be the point of contact responsible for gathering public comments outside of the scoping meeting.
Task 5.3: Administrative Draft Program EIR
The Consultant will prepare an Administrative Draft EIR that will address each topic in accordance with the CEQA Guidelines. Upon completion, printed copies and electronic versions of the administrative draft document will be delivered to City staff for review and comment. The Administrative Draft EIR will include the following sections:
• Executive Summary
• Introduction
• Project Description
• Environmental Setting
• Discussion of Existing Conditions, Environmental Impacts, Mitigation Measures, and Cumulative Impacts
• Effects Found Not to be Significant
• Other CEQA-Mandated Sections
• References and Organizations/Persons Consulted
The project description, to be developed closely with the City and General Plan team, will contain the City's primary objectives for the General Plan, a description of the plan's jurisdictional boundaries, and existing conditions. It will present proposed land uses, infrastructure concepts, policies, programs, and development regulations. Phasing information will also be included, if available. The information will be described in text, tabular, and graphic forms (maps and diagrams).
Solvang General Plan Update
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The Consultant typically orients analyses around clear impact statements that are separately highlighted in the text. This allows a more precise statement of the specific issue at hand and sets the stage for the technical discussion that follows. If the impact level warrants mitigation measures, they are indexed to and immediately follow the numbered impact in question. The Consultant has found that such an approach focuses the analysis and becomes clearer for the public and decision-makers to follow. Each topical section will include:
• existing environmental conditions and pertinent regulatory policies; • thresholds of significance;
• a description of environmental changes that would result from implementation of the General Plan and whether those changes would be significant;
• mitigation measures to reduce or avoid the potentially significant impacts; • a conclusion as to whether significant impacts would remain after implementation of mitigation measures; and
• a discussion of cumulative impacts.
Issues to be analyzed in a programmatic framework will include:
• Aesthetics
• Agriculture/Forestry Resources
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology and Soils
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Mineral Resources
• Noise
• Population and Housing
• Public Services
• Recreation
• Transportation and Traffic
• Tribal Resources
• Utilities and Service Systems
• Wildfire
Approaches to the impact analysis for the Program EIR will be discussed with City staff and will be consistent with the assumptions and methodologies used in recent El Rs in the city of Solvang to the extent possible. In general, the impact analysis will focus on the issues present in the Planning Area and likely to be affected or impacted by the General Plan Update. Some issues may not require a detailed analysis relative to other issues because they do not occur in Solvang or would be unaffected by the Solvang General Plan Update
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project. For such issue areas, the analysis will be contained in the "Effects Found Not to be Significant" section of the Program EIR.
Alternatives Analysis. A range of alternatives will be considered in the Program EIR. State CEQA Guidelines require consideration of the "No Project" Alternative. For purposes of this Program EIR, the No Project Alternative would be a continuation of the existing General Plan without any updates or additions. In addition to the ''No-Project" Alternative, the Consultant will consider other alternatives (such as alternative land use scenarios) that were developed during the General Plan Update. Evaluation of alternatives will be in less detail than that for the proposed project, though the analysis will provide decision-makers and the public adequate information to decide between alternatives. This section will also identify the "environmentally superior alternative." If the "No Project" Alternative is determined to be environmentally superior, the ADPEIR will identify the environmentally superior alternative among the remaining scenarios.
Climate Adaptation and Resiliency. As required by SB 379, the Consultant will address climate adaptation in the General Plan. The Consultant will create a short, easily digestible "state of the science" about historic and future climate hazards, such as flooding and drought, extreme heat events, and wildfire. Using this climate-related hazard data, The Consultant will first prepare a vulnerability assessment describing the potential impacts of climate change on vulnerable physical assets (e.g., properties and buildings, transportation systems, and open space and ecosystem areas) and populations. Then the Consultant will define adaptation and resilience strategies and actions for the General Plan. These policies will be integrated throughout the plan to ensure resiliency is considered in all aspects of planning.
Climate Change Vulnerability Assessment. To better understand the potential Impacts and vulnerabilities to climate change hazards and meet the requirements of SB 379, the Consultant will prepare a vulnerability analysis to begin defining future adaptation responses. The Consultant will begin by preparing a "state of the science" climate hazard report to better understand the historical and projected trends for temperature, precipitation, extreme heat, drought, urban flooding, sea level rise and coastal flooding, and air quality, among other climate hazards. Reporting will include a short narrative description of the climate-related hazard and historical and projected trends related to the hazard in Solvang. This climate-related hazard information will be supported by a variety of maps, infographics, and other data, drawing on existing and on-going work such as data compiled from Ca!Adapt and other sources. Where data is available, projected trend hazard data will include a midcentury and an end-of-century scenario.
After finalizing the climate hazard reporting, The Consultant will conduct a vulnerability assessment to identify community assets that are vulnerable to the potential impacts of climate change. This analysis will help Solvang begin to define and prioritize adaptation goals and actions. The vulnerability analysis will seek to uncover a broad range of direct and indirect climate impacts across key sectors, including infrastructure, buildings, natural systems, economic assets, and populations. The analysis will identify key sectors and their assets exposed to climate hazards, assess the sensitivity and adaptive capacity of each sector, and evaluate the vulnerability of each consistent with the California Adaptation Planning Guide and ART framework and in alignment with SB 379.
Solvang General Plan Update
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The vulnerability assessment will combine qualitative and quantitative analysis. The Consultant will map Solvang's critical infrastructure (e.g., roads and highways, railways, water systems), sensitive population groups and disadvantaged communities, parks and open space areas, and other key assets to better understand exposure to each climate hazard. This spatial/quantitative analysis will be combined with an assessment of existing plans and efforts underway to minimize the impacts of climate change to ascertain vulnerability, such as the Sustainable Communities Program and draft update to the Santa Barbara County Multi-Jurisdictional Hazard Mitigation Plan. Where possible, the relative vulnerability will be mapped for each asset category, using maps in combination with text and tables that provide insight into the vulnerabilities.
The vulnerability assessment will help Solvang develop a strong basis for understanding the implications for adaptation planning and will help identify goals, objectives, and actions to include in the General Plan's Land Use and Safety Elements, among others.
Adaptation and Resilience Strategy. The Consultant will develop a set of policies and actions guided by the Vulnerability Assessment that will improve resiliency and reduce or eliminate risks from natural hazards in Solvang. The Consultant will ensure resilience policies and strategies are fully integrated into the General Plan with emphasis on land use, circulation, and safety in a way that is effective and implementable.
The Adaptation and Resilience Strategy will include suggested projects, programs, and funding sources for natural hazard mitigation and response, and will directly tie to the forthcoming Santa Barbara County Multi-Jurisdictional Hazard Mitigation Plan. The strategy will be developed in coordination with City staff, including the Public Works and Community Development Department, local emergency response providers, and elected officials.
Technical Studies: Transportation
Evaluating Current General Plan and Existing Conditions The Consultant will examine transportation and mobility in the city of Solvang. The Consultant will cover key topics including existing roadway facilities, safety, traffic level-of-service (LOS} at key intersections and roadway segments, current General Plan, and the operative legislative framework under which this Transportation and Mobility Element update will be developed (i.e., SB 743, AB 32, AB 1358, etc.).
Although VMT will be the new metric for identifying CEQA impacts, the Consultant will describe the current status and future needs of the following countywide sub-systems:
• Roadways, including roadways of all functional classifications and designations • Transit services, including local and regional services • Railway facilities
• Bikeway facilities, Class I - IV
• Pedestrlan facilities
• Goods movement- truck, rail, and air freight
• Aviation Facilities
• Transportation coordination with land use
• Transportation demand management
Solvang General Plan Update
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• Transportation system management
• Costs and revenues for major roadway and transportation improvements The update to the Transportation and Mobility Element will determine appropriate VMT thresholds of significance (per SB 743). The Consultant are familiar with implementation guidelines for SB 743 by the Office of Planning and Research (QPR) and have been assisting local and regional agencies statewide on how to address these new CEQA requirements - including the cities of Goleta and Santa Maria. The VMT thresholds will reflect the "full trip-length" of trips that have at least one trip-end outside the City limits.
The Consultant will also use the SBCAG model to examine full trip lengths and associated VMT. The Consultant will compare and validate modeled information relative to the most recent commuter data available from the Longitudinal Employment and Housing Dynamic (LEHO) and information the Central Coast Origin-Destination Study (SBCAG, 2016). Recommended thresholds will be consistent with QPR guidance on the implementation of SB 743.
In recognition that the City will likely want to retain its roadway operational performance policies in the General Plan, The Consultant will also examine roadway operations including roadway segment and intersection LOS. The Consultant will also incorporate complete streets standards for all modes, including pedestrians, bicyclists, and transit. These efforts comply with the current best practices, such as the multimodal LOS and Level of Traffic Stress methodologies as well as the Complete Streets legislation (AB 1358) at the state level. The Consultant has performed these analyses for several general plan updates in California and will assist the City in realizing and evaluating its own complete streets goals as well as the requirements of the California Complete Streets Act.
Traffic Count Inventory
The Consultant will consolidate all existing traffic count data and stratify this data by count source, facility type, and age of count. Existing traffic count data bases from existing studies, state highway published volumes, Highway Performance Monitoring System (HPMS}, City, SBCAG, and SBCAG travel demand model validation counts will be examined for applicability. Pre-COVID-19 existing counts that properly reflect the existing condition of the City's transportation infrastructure will be used. For consistency and trend assessments, count data necessary to analyze all of the local City roadways identified in the current General Plan's Circulation Element will be obtained (6 roadways segments and 10 intersections). Per the City's direction, additional roadways could be added to this list.
For SR 246 (Mission Drive), the Consultant will use the most recent published traffic volume data from Caltrans. Published peak hour volumes or available traffic counts from Caltrans' Trend Stations will be used to derive Kand D factors (peak hour and directional factors) as well as seasonal and weekend adjustment factors, if desired.
Traffic Background Conditions Analysis
After all traffic count data has been harvested, the Consultant will examine existing condition traffic operations analysis for Mission Drive (SR 246) and local City roadways. The Consultant will coordinate with the City as to whether intersections and multi-modal (Complete Streets) LOS analysis on select roadways within the City is desired.
As described previously, the Consultant will use the SBCAG Regional Travel Demand Model (RTDM) and coordinate closely with the City to determine appropriate VMT thresholds of significant for evaluating Solvang General Plan Update
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traffic impacts under CEQA (per SB 743). The Consultant will use the same approach as applied for the City of Goleta and City of Santa Maria for developing their VMT Thresholds.
For City-owned roadway segments, The Consultant will collect all geometric and design information. The City's adopted thresholds will be compared relative to the HCM 6th Edition planning level peak hour and ADT threshold procedure and LOS stratifications. City staff will make the determination to either retain its current ADT threshold or modify it based on this new information. The Consultant will determine roadway segment conditions based on the procedure selected by the City. The Consultant will apply the same approach for study intersections. As previously described, operational analyses performed as part of the Santa Ynez Valley Traffic Circulation and Safety Study {SBCAG, 2020) can be used in lieu of performing new analysis.
Based on the information described above relative to the applicable performance service standards for each facility analyzed, The Consultant will identify existing deficiencies within the city.
As part of Traffic Background assessment, The Consultant will examine the City's parking supply associated with the City's five municipal parking lots as well as on-street parking supply. Objectives and policies associated with the management of the city's parking supply will be reexamined and updated as appropriate based on input from the City.
Transit Background Conditions Analysis
The Consultant will review and document the existing Santa Ynez Valley Transit (SYVT) transit services most recent transit ridership data available. Weekday system diagnostic performance measures (i.e., fair box ratio, passenger service mile, revenue service hours, revenue service miles etc.) tracked as part of the required Triennial Performance Audit process will also be documented. The most recent Triennial Performance Audit will be used for this purpose (2016-18 TDA Triennial Performance Audit). Past trlennial performance audits will also be examined to identify trends in these system-side performance measures. This information will be reviewed relative to the service performance measures, goals, and policies documented in the transit reports, documents, and studies.
The Assessment Reports will be reviewed to identify unmet transit needs and any prominent needs that have been expressed by the community groups within the city for improved fixed route or ADA compliant social service transportation services. This will reflect pertinent SYVT related information in the 2020 Transit Needs Assessment (SBCAG, 2020).
The Consultant will use the City's and/or SBCAG's GIS database to prepare the following GIS maps:
• Transit service routes/lines
• Local Service Lines
• Regional Service Lines
Rail Background Conditions Analysis
Although the city is not directly served by rail, there is an Amtrak passenger rail bus service that connects the City of Solvang to the Pacific Surfliner which provides passenger service to regions north and south. This service will be reviewed and documented.
Solvang General Plan Update
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Bikeway Background Conditions Analysis
The Consultant will review information provided in the Santa Ynez Valley Bicycle Master Plan {SBCAG, 2019) and the Regional Active Transportation Plan (SBCAG, 2015), and SBCAG's 2040 RTP/SCS. The City's bicycle network will be stratified and described based on Class I, Class 11, Class Ill and Class IV facilities. A connectivity assessment and Traffic Level of Stress (TLS) assessment will be performed on the existing bicycle network within the city. This information will be informed by the goals and policies documented in the existing General Plan, the City's Bike Maps and the SBCAG RTP/SCS.
The Consultant will use available GIS databases to prepare the following GlS maps:
• Bikeway facilities (existing and planned}
• Class I facilities
• Class 11 facilities
• Class 111 facilities
• Class IV facilities
• Level of Traffic Stress
Pedestrian Background Conditions Analysis
The Consultant will evaluate the existing conditions for pedestrians in the city, examining connectivity, access, and maintenance of the existing facilities. Using the GIS information as a starting point, the key pedestrian/tourist activity centers or corridors will be identified, including locations of public services, such as schools, hospitals, and government offices, as well as bus stops and transit centers. Connectivity for pedestrian movements as well as pedestrian access within downtown pedestrian activity centers will be evaluated.
Goods Movement Background Conditions Analysis
The Consultant will provide an assessment of goods movement. This analysis will address the primary modes of goods movement including truck, rail, and air. This assessment will include a review of the linkages and coordination issues between these modes for goods movement within the City of Solvang and Santa Barbara County. In consultation with City staff, the Consultant will identify those city roadways where existing heavy-duty vehicle levels are being experienced. Where observations of high levels of ST AA-sized trucks are operating on non-Terminal or Service Access STAA designated routes will be noted. For these roadways, the Consultant will adjust the heavy vehicle percentages in the traffic operations to adequately account for higher passenger car equivalents in these calculations under the future conditions analysis.
The Consultant will prepare the following GIS maps:
• STAA National and Terminal Access Routes (existing)
Aviation Facilities
Although not owned by the City, the Consultant will provide an assessment of the Santa Ynez Airport and its general aviation facilities. This assessment will include utilization trends and a review of the accessibility and coordination linkages between the airport and the City of.
Solvang General Plan Update
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Transportation-Land Use Coordination Background Conditions Analysis Based on the existing general plan, the Consultant will accurately characterize the goals, objectives, strategies and policies that compliment transportation and land use coordination in the city. This will also include those goals/objectives/strategies/policies that may serve as barriers to effective coordination. The connection between transportation and land use may or may not lead to General Plan policies that encourage densification, mixed use development, connectivity for non-motorized travel; which are often miss-applied as surrogates for development patterns that provide more opportunity for non-motorized travel or use of transit. Quantification of these land use performance measures is not incorporated into this work scope. However, the Consultant will work with the City and the General Plan team to check the consistency between these metrics and SBCAG's RTP/SCS goals, objectives, and strategies.
Transportation Demand Management (TDM)/System Management (TSM) Existing Conditions Analysis
The Consultant will examine the following data sources for travel demand characteristics and demand management trends as they pertain to the City.
• American Community Surveys (ACS)
• Longitudinal Employment and Housing Dynamic (LEHD)
• Household Travel Surveys
• California Household Travel Survey (CHTS), 2010
• National Household Travel Survey (NHTS)
The status of TSM strategies such as park-and-ride lots, traffic signal timing management, pavement management and intelligent transportation system will be addressed. A status update and estimate of maintenance backlog of the City's pavement management system will be documented (i.e., miles of roadway, miles in need of maintenance and projected maintenance cost).
CEQA Analysis
The Consultant will work with the City to develop significance criteria to evaluate the transportation system. The Consultant will develop future daily traffic forecasts at up to six (6) roadways (some with multiple segments) and up to ten (10) key intersections for the Final General Plan. These forecasts will be adjusted to account for model error before being used in subsequent operations analysis. The Consultant will coordinate with the City to apply Level of Service (LOS) thresholds to conduct the daily roadway travel forecasts. The Consultant will also develop vehicle miles of travel estimates for the greenhouse gas assessment in compliance with the OPR's 2017 General Plan Guidelines, SB 375 and SB 743. Daily traffic volumes (existing and forecast) will provide inputs to noise analysis.
The Consultant will also qualitatively evaluate the impacts on transit and non-motorized systems of the No Project and the Preferred Alternative and recommend mitigation measures to address potentially significant impacts of the Plan. The Consultant will summarize the results of the assessment as part of the Circulation chapter of the EIR.
The Consultant will document the initial results in a variety of technical reports for the project team to review that may include feedback to General Plan policies that could reduce potentially significant Solvang General Plan Update
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impacts to a less than significant level. The Consultant expects that other project team members will use the various technical reports to prepare the administrative draft and draft Circulation section of the EIR, and the Consultant will review the draft documents for consistency with the analysis.
The Consultant will use SBCAG's RTDM to evaluate the General Plan and two project alternatives using VMT estimates, including citywide VMT, home-based VMT, and employment based VMT relative to a countywide baseline average or citywide baseline average. The Consultant will also use the SBCAG model to examine full trip lengths for all internal-external (1-X) and external-internal (X-1) trip lengths.
The Consultant will produce daily roadway segments and pea hour intersection turn movement forecasts for the preferred alternative. The Consultant will also identify the major transportation infrastructure necessary to address the deficiencies identified through modeling. The results will determine the effectiveness potential circulation improvements resulting from the General Plan for the final Preferred Alternative and include the final land use and circulation system Improvements.
Cumulative Impacts. The document will evaluate cumulative impacts based on planning documents for the Planning Area. The contribution of the proposed project to the overall cumulative impact will also be estimated and discussed.
Other CEQA Sections. The ADPEIR will provide, in addition to the sections discussed above, all other required CEQA sections, including areas of known controversy, growth inducement effects, and significant unavoidable impacts.
Task 5.4: Staff Review/Screen Check Draft Program EIR
The Consultant will incorporate City staff input into the ADPEIR and provide City staff with digital versions of the ADPEIR in both Word and PDF formats. City staff will conduct one review of the ADPEIR and provide consolidated comments and edits. The Consultant will incorporate appropriate revisions and prepare a Screen Check Draft Program EIR. The Consultant will provide the Screen Check version in a digital format.
Task 5.5: Draft Program EIR
After the City has reviewed the Administrative Draft EIR, the Consultant will meet with City Staff to review the City's comments and strategize on how best to address important issues (e.g., future streamlining, SB 743, and project specific analysis}. Following this meeting with City staff, the Consultant will respond to City comments on the Administrative Draft EIR.
After addressing the City's comments, the Consultant will provide the requisite number of printed copies of the Draft El R to City staff for distribution and a PDF file optimized for web posting and public noticing. The Consultant will oversee the submittal of the EIR to the State Clearinghouse for the 45-day public review period and will prepare for posting a Notice of Availability with the Santa Barbara County Clerk's office. The Consultant will be responsible for mailing the Notice of Availability to the County Clerk, responsible and local agencies, stakeholders, and a newspaper of general circulation.
Deliverables:
• Draft and Final Notice of Preparation (digital version and submittal of copies of the NOP with the State Clearinghouse)
Solvang General Plan Update
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• Scoping Meeting Materials
• Administrative Draft Program EIR (2 hard copies and 10 CD copies to the City) • Screen Check Draft Program EIR (digital version)
• Draft Program EIR (10 hard copies and 10 CD copies sent to the City and 15 ha rd copies of the Executive Summary and 15 CD copies of the Draft Program EIR submitted to the State Clearinghouse, NOA submitted to the County Clerk)
Phase 6: Certification of the Fina I Program EIR and Adoption of the General Plan
Task 6.1: Response to Comments
Within three weeks of receipt of all comment letters on the Draft Program EIR, the Consultant will submit a draft Response to Comments to City staff for review. The Response to Comments document will include a list of comm enters, comment letters, responses to comments, and any added or revised text of the Draft Program El R that may be necessary. All responses will include reasoned analysis and, as necessary, will include additional analysis. The final version of the Response to Comments will be incorporated as an appendix to the Final Program El R.
The scope and budget assume a level of effort that would include 72 hours of staff time for this task.
This assumes receipt of approximately 15 to 25 comment letters. If the number of comment letters and the effort to prepare responses is greater than anticipated, the Consultant will notify City staff immediately and discuss options to amend our scope of work and budget, as necessary. Following receipt of City staff comments, the Consultant will finalize the Response to Comments.
Task 6.2: Mitigation, Monitoring, and Reporting Program Concurrent with the Response to Comments, the Consultant will prepare a Mitigation Monitoring and Reporting Plan (MMRP), which will be included in the Final Program EIR. The MMRP will be provided in a format designed for use by planners, environmental monitors, or code enforcement officers. Essentially, this plan will take the form of a detailed table that describes:
• Persons/agencies responsible for monitoring compliance with each condition • Timing when monitoring must occur
• Frequency of monitoring
• Criteria to be used to determine compliance with conditions The final version of the MMRP will be incorporated as an appendix to the Final Program EIR.
Task 6.3: Final Program EIR
The Consultant will complete the Final Program EIR after the review period has closed and all comments submitted during that period have been received. The Final Program EIR will include corrections to the Draft Program EIR (if warranted), comments received, and responses. The Consultant will prepare a Screen Check Final Program EIR for City staff review and confirmation followed by a Final Program EIR after incorporating comments from City staff. The Consultant will produce print and digital copies of the Final Program EIR. Within one day of Final Program EIR certification and project approval, The Solvang General Plan Update
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Consultant will submit the draft Notice of Determination (NOD) to City staff for delivery to the County Clerk and/or State Clearinghouse.
Task 6.4: Planning Commission Hearing
The Consultant will attend one public hearing with the Planning Commission facilitated by City staff to review the Draft General Plan and Final Program EIR. The Planning Commission will consider the comments made during the public hearing and make recommendations to the City Council. If it is desired for the Consultant to attend more than one hearing, then the additional meetings will be added as additional tasks.
Task 6.5: City Council Hearings (2)
The Consultant wil I attend two public hearings with the City Council facilitated by City staff to review the Draft 2040 General Plan and Final Program El R. At these hearings, the City Council will consider the Planning Commission recommendations and the comments made at the Planning Commission public hearing. After the hearings, the City Council will direct the Consultant to incorporate their recommendations and prepare the Final General Plan and Final Program EIR.
Task 6.6: Final General Plan Documents
Following public review of the Draft General Plan, the Consultant will prepare the Final General Plan for adoption.
Task 6.7: City Council Adoption Hearing
The Consultant will attend one hearing with the City Council for certification of the Final Program EIR and adoption of the Final 2040 General Plan.
Deliverables:
• Response to Comments (digital version)
• Mitigation, Monitoring, and Reporting Program (digital version) • Final Program EIR {10 hard copies and 15 CD copies to the City) • Tracking of comments and recommendations (all meetings, digital versions) • Final 2040 General Plan (digital version, 50 bound hardcopies, 1 unbound hard copy for reproduction, 50 CD's)
• Final 2040 General Plan Land Use Map (digital version, and 25 hardcopies) • Compilation CD with all milestone documents, data, and GIS files {3 CDs} Solvang General Plan Update
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DocuSign Envelope ID: D1 C5CA4E-A306-4043-9CCE-ABD946403242 Task 1.1 Kick-off Meeting and Tour
Task 1.2 Community Engagement Program
Task 1.3 Newsletter #1
Task 1.4 Stakeholder Interviews
Task 1.5 Community Study Session
Task 1.6 Existing Data Collection
Task 1.7 Assemble GIS
Subtotal
Task 2.1 Existing Conditions and Trends Evaluation
Task 2.2 Existing Conditions and Trends Workbooks
Task 2.3 Existing Conditions StoryMaps
Task 2.4 Newsletter #2
Task 2.5 Community Workshop #2
Task 2.6 General Plan Audit
Task 2.7 Vision and Guiding Principles
Task 2.8 Joint Study Session #1
Subtotal
e_nasi(3.l'.P-tterriat!v'e . .cnoices
Task 3.1 Growth and Policy Alternatives
Task 3.2 Community Workshop #3
Task 3.3 Alternatives Report
Task 3.4 Pro Forma Financial Analysis
Task 3.5 Citywide Fiscal Impact Model
Task 3.6 Parking Policies
Task 3.7 Joint Study Session #2
Subtotal
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8 8 12
16 20 4 20 16
2 2 8
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12 12 8
2 4 12
2 20
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2 2 6 8 8
4 16 24 8 40 60
12 24 12
2 2 4 8
12 16 32 16
2 4 20
2 8 12 16
8 8
6 62 68 38 100 124
4 8 12 24
12 16 36 16
4 24 36 30 64 40
8 8
8 52 72 54 100 56
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EXHIBT A - SCHEDULE
City of Solvang General Plan Update
2020 2021
NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Phase 1: Initiation
Phase 2: Existing Conditions and Trends ·.
Phase 3: Alternative Choices
Phase 4: Preparing the Plan
-
·
Phase 5: Environmental Review
Phase 6: Certification of the Final Program EIR
and Adoption of the General Plan
29 OCT
. · · ··- .
NOV DEC JAN FEB
2022
MAR APR MAY JUN
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Professional Services Contract
EXIIlBITB
THIS EXHIBIT IS NOT USED IN nns CONTRACT
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Professional Services Contract
EXHIBITC
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so.
Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate.
The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise. 176
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Professional Services Contract
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. Consultant's general liability policy shall not contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not de]ivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 177
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11. Consultant shall be responsible for paying any deductibles or self-insured retentions on it's policies.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City wiII negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason.
Termination of this obligation is not effective until City executes a written statement to that effect.
16. The provisions of any workers' compensation or similar act will not Emit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
20. Consultant agrees to be responsible for ensuring that no contract used between itself and its sub-consultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability 178
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by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
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CITY OF SOLVANG
FIRST AMENDMENT
TO
PROFESSIONAL SERVICES AGREEMENT WITH MINTIER HARNISH, LP THIS FIRST AMENDMENT TO AGREEMENT (“ First Amendment”) is made and entered into by and between Mintier Harnish, LP (“ Consultant”), and the City of Solvang (“ City”), a political subdivision of the State of California, as of the date of execution as indicated on the execution page thereof.
The attached “ scope of work” herein referenced as “ proposal” details the additional terms of this agreement. The City Council authorized this amendment on May 24, 2021.
The scope of work includes the following:
1) Spanish Translation Services - $ 6,000
2) General Plan Advisory Committee - $ 12,800
3) Air Sage License Agreement - $ 5,000 (additional $ 5,000 included in base contract) Consultant:
Date: ________________ By: ______________________________ Jim Harnish, Mintier Harnish LP
City of Solvang:
Date: ________________ By: ______________________________ Xenia Bradford, City Manager
APPROVED AS TO FORM:
City Attorney: RICHARDS WATSON GERSHON
Date: ________________ By: ______________________________ Dave Fleishman, City Attorney
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8/ 16/ 2021
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Solvang Translation Costs 1 Scope of Work: Amendment # 1 April 28, 2021
Solvang Spanish Translation Costs
Scope of Work
April 28, 2021
In response to the Mayor’ s request to include Spanish Translation for the General Plan Update, we have prepared the following list of deliverables that will be provided in Spanish. The total cost for translation services below does not include verbal and/ or live translation at community events and does not include translation of documents ( i.e., Existing Conditions and Trends Workbook, Alternatives Report, Outreach Summaries, Policy Document, EIR).
Newsletter # 1: General Plan Overview ( Task 1.5)
Eblasts for Community Workshop # 2 (Task 2.5)
Newsletter # 2: Existing Conditions and Trends (Task 2.4) Eblast for Newsletter # 2: Existing Conditions Workbook/ Story Maps (Task 2.2/2.3/2.4) Eblasts for Community Workshop # 3: Land Use Alternatives ( Task 3.2) Community Workshop # 3: Land Use Alternatives Workshop Boards/ Materials ( Task 3.2) Online Exercises for Community Workshop # 3: Land Use Alternatives ( Task 3.2) Newsletter # 3: Draft General Plan (Task 4.5)
Eblast for Newsletter # 3: Draft General Plan (Task 4.5) Housing Element Newsletter: Housing Element Update Overview ( Task H1.4) Housing Element Community Workshop: Housing Needs and Concerns Online Survey ( Task H1.5) Total Translation Costs: $ 6,000
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GPAC Scope of Work 1 Scope of Work: Amendment # 1
May 5, 2021
General Plan Advisory Committee
Time/ Cost Estimate
May 5, 2021
In response to the City’ s decision to establish a General Plan Advisory Committee ( GPAC), we have prepared the following time and cost estimate for facilitating the GPAC. Our estimate assumes that we will submit draft documents to the GPAC for one round of review and that there will be a maximum of 10 meetings. Two of the meetings (GPAC # 1 and GPAC # 5) are informational only, and do not include document preparation/ review. For the other eight meetings, we will provide the documents to the GPAC members a week prior to each meeting. At these meetings, we will provide an overview of the document provided and the consultant would then lead, with support from City staff, a GPAC discussion about the document. The GPAC would reach a consensus on recommended edits and/ or modifications.
Following each meeting, the consultants will incorporate GPAC edits into a revised document for Planning Commission review.
After reviewing our existing budget, we would plan to attend the virtual meetings and associated meeting preparation as a part of the related tasks already in our scope of work. However, the follow-up document revisions will require more time than our current budget could adsorb and will require a budget amendment of $12,800 as documented below.
Meeting Follow- up Edits ( hrs)
GPAC 1: Introduction/ organization 0
GPAC 2: Vision and Guiding Principles 4
GPAC 3: Alternative Concepts 8
GPAC 4: Alternatives Report 8
GPAC 5: Financial Analysis ( information only) 0
GPAC 6: Policy Document 8
GPAC 7: Policy Document 8
GPAC 8: Policy Document 8
GPAC 9: Policy Document 8
GPAC 10: Policy Document; PC
Recommendations
12 Total Hours 64
Hourly Rate $ 200
TOTAL COST $ 12,800
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CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT
This agreement is made upon the date of execution, as set forth below, by and between Mintier Harnish, LP (" Consultant"), a planning consulting firm, and the City of Solvang City"). The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1. 0 GENERAL PROVISIONS
1. 01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.
1. 02 Services : Consultant shall perform the scope of work ( tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full.
Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the above - referenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement. However, Consultant may not assign this agreement to any other person or entity in the performance of required project -related services, and the City may not control, direct or supervise Consultant' s assistants or employees in the performance of those services.
1. 03 Standard of Performance: Consultant' s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant' s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term ofthis Contract.
1. 04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional engineering services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not 234
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exceed the sum of $598, 602, unless and until this Agreement is amended as provided herein.
1. 05 Billing/Payment Terms. All charges for Consultant' s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 ( thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not -to - exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period ( under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by either the Public Works Director or the City Manager prior to payment.
2. 0 OBLIGATIONS OF CONTRACTOR
2. 01 Contract Management and Service Performance: Consultant Project Manager will personally serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
2. 02 Avoidance of Conflict of Interest. Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant' s sole discretion, as long as the performance of these extra -contractual services does not interfere with or present a conflict with City' s business or interfere with the timely performance and completion of Consultant' s services under this Agreement.
Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City' s Conflict of Interest Code ( on file in the City Clerk' s Office). All officers, employees and/ or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant or Consulting Firm to notify the City of any staff changes relating to this Agreement.
A. In accomplishing the scope of services of this Agreement, all officers, employees and/ or agents of the Consultant( s) unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/ or agents of Consultant, except as indicated in Subsection B. { Initials). 235
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B. In accomplishing the scope of services of this Agreement, Consultant( s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultants work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following Consultant( s) shall be subject to the City' s Conflict of Interest Code.
2. 03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
2. 04 Workers' Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant' s employees and agents have no right to Workers' Compensation and other City -sponsored employee benefits. Consultant agrees to provide Workers' Compensation and other employee benefits, where required by law, for Consultant' s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant' s employees or agents.
2. 05 Indemnification
a) Non -design, non -construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782. 8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (" City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation (" claims"), arising out of the Consultant' s performance or Consultant' s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City' s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant' s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City' s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. b) Non -design, construction Professional Services: To the extent the Scope of Services involve a " construction contract" as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place ofparagraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (" City Indemnitees"), from and against any 236
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and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant' s performance or Consultant' s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant' s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City' s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
c) Design Professional Services: In the event Consultant is a " design professional", and the Scope of Services require Consultant to provide " design professional services" as those phrases are used in Civil Code Section 2782. 8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782. 8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (" City Indemnitees"), from and against all claims, damages, injuries, losses, and expenses including costs, reasonable attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant' s negligence, recklessness, or willful misconduct, the Consultant shall provide a defense to the City Indemnitees or at the City' s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant' s proportionate percentage offault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs.
d) The review, acceptance or approval of the Consultant' s work or work product by any indemnified party shall not affect, relieve or reduce the Consultant' s indemnification or defense obligations. This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
2. 06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this agreement
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3. 0 OBLIGATIONS OF CITY
3. 01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant' s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.
4. 0 TERMINATION OF AGREEMENT
4. 01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 ( thirty) days' prior written notice to the other parties to this agreement.
4. 02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 ( thirty) days as set forth in section 4. 01; C. End of the contract to which Consultant' s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any parry.
4. 03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non - breaching party, at its option, may terminate this agreement, immediately, by giving written notice oftermination to the breaching party.
4. 04 Termination: This agreement shall terminate on July 31, 2022, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.
5.0 SPECIAL PROVISIONS
5. 01 Additional Tasks as May Be Assigned by Public Works Director or the City Manaser: Prior to initiating any Consultant work on matters relating to Fifth Street Sidewalk Project, but outside this contract, it shall be the responsibility of Consultant to 238
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obtain written approval of the Public Works Director, or the City Manager, prior to initiation of such tasks.
5. 02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. It is contemplated that most of the services hereunder, including but not limited to preparation, public and agency review, and submission of the Final Program EIR and Adoption of the General Plan, to Planning and Building Department and City Council for certification, will be completed on or before July 31, 2022. TIME IS OF THE ESSENCE OF THIS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
5. 03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the Contract Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the Contract Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5. 04 Confidentiality:
a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City. Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential. b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant' s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City.
c) Security plan. If requested by the Contract Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons. Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information. 239
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d) Survival. Consultant' s obligations under this paragraph shall survive the termination of this contract.
6.0 MISCELLANEOUS
6. 01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Chip Wullbrandt
City Attorney
Price, Postel and Parma, LLP
200 E. Carrillo Street, Suite 400
Santa Barbara, CA 93101
TO CONSULTANT: Mintier Hamish, LP
1415 20"' Street
Sacramento, CA 95811
Attn: Jim Hamish, Principal/Owner
6. 02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
6. 04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6. 05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties. 240
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6. 06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6. 07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void.
No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
6. 08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each ofthe parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6. 09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other parry.
6. 10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
6. 11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
6. 12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03. 241
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6. 13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
6. 14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6. 15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.
6. 16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6. 17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
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IN WITNESS WHEREOF, the parties have executed this contract on the following date.
Consultant:
Date: 10/ 14/ 2020
City of Solvang:
Date:
APPROVED AS TO FORM:
City Attom: ey
Date: ' i Ca Z
ATTEST:
Xenia Bradtord, City Clerk
By:
Principal,
By:
Xenia B ndford
City Manager
PricMosa
City Attorney
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EXHIBIT A
SCOPE OF WORK,
FEE SCHEDULE
PROJECT SCHEDULE
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Task 2. 1: Existing Conditions and Trends Data Development and Evaluation The Consultant will collect, research, and assess existing conditions and trends forth e following topics.
As described earlier, a summary of key information will be presented in the Existing Conditions and Trends Workbook ( Task 2. 2) and StoryMap set while the full data assessment will be included in the EIR under Phase 5. The following described the work under both Phase 2 and 5, at a level of data collection and assessment appropriate for that phase.
Land Use. The Consultant will analyze the existing General Plan land uses and other adopted plans that affect development in Solvang. The Consultant will map and analyze existing land uses based on available GIS and/ or Assessor' s data and identify opportunities and constraints for future development and reuse. The Consultant will also describe regional planning efforts affecting the city.
The Consultant will also assess the community character of Solvang neighborhoods and districts and the design characteristics of each. This will include an understanding of architectural patterns, community gateways, and major geographic features that define the character of Solvang.
Population, Employment, and Housing. The Consultant will collect and assess historical, current, and projected population, employment, and housing characteristics in the Planning Area. The Consultant will work with the Santa Barbara County Association of Governments ( SBCAG) to obtain the most current demographic and housing data, including US Census data, and data available from the California Department of Finance.
Circulation and Transportation. The Consultant will compile data and information on roadway segments, transit services, and bicycle and pedestrian facilities. The Consultant will prepare a detailed description accompanied with maps and graphics illustrating the roadway system, bicycle and pedestrian facilities, peak hour traffic counts, and transit routes and stops. The Consultant will use available Census and travel survey data (i. e., Journey to Work Data) to describe the travel behavior of Solvang residents and employees, as well as, Federal, State, regional, and local regulations pertaining to multi -modal circulation in Solvang. Further details on the data collection and traffic analysis to be conducted is included under Task 5. 3.
Biological Resources. The Consultant will compile data on sensitive habitats, principal vegetation cover types, and special -status and endangered species. This will include primary source material from the local and regional habitat plans, supplemented with limited windshield surveys and review of existing biology studies completed for the city.
Cultural Resources. The Consultant will compile data on historic structures and locations and conduct an archaeological sensitivity analyses for both prehistoric and historic sites using records maintained at the regional information center and published in research papers. The Consultant will ensure that appropriate individuals are contacted with the surrounding Native American Tribes to ensure sensitive cultural resources areas are documented appropriately. This assessment will include identification of areas for the protection of cultural resources consistent with recent State mandates (SB 18, SB 52).
Economics. The Consultant will update the City' s economic and market data. The update will cover key demographic, economic, and real estate factors affecting the city and its role in the broader region. The Solvang General Plan Update 5 October 5, 2020
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Consultant will identify the strengths of the local economy, key competitive attributes and positioning, and challenges and opportunities related to an economy heavily reliant on tourism.
Public Facilities, Services, and Infrastructure. The Consultant will compile data on infrastructure, resources, services, and facilities related to: water supply and delivery, wastewater collection and disposal, stormwater drainage, solid waste and recycling, energy and telecommunications, law enforcement, fire protection, health care, schools, and education, and government services. For each topical area described, the Consultant will identify planned facility improvements and estimate future demands based on projected development compared to available capacity and planned improvements, identifying potential facility and/ or service shortfalls. The Consultant will also assess if the General Plan must include information related to recent State mandates that require cities to identify service needs for unincorporated disadvantaged communities ( SB 244).
Noise. The Consultant will review existing noise data, including recent EIRs and studies, and summarize the existing noise environment in Solvang resulting from major roadways and highways, and stationary noise sources and activities. The Consultant will also document existing noise -sensitive areas and sites.
The Consultant will also summarize current information on ground vibration. As part ofthe General Plan Phase 4) and EIR ( Phase 5) components, the Consultant will also update existing noise contours based on the data collected during the noise monitoring survey and traffic data developed/ collected.
Air Quality. The Consultant will compile data on existing air quality conditions within Solvang and the nearby vicinity. This will specifically include the location of existing sensitive receptors and emission sources, existing mass emissions, ambient air quality concentration data from the most applicable monitoring station( s), attainment designations, and natural factors that relate to the transport and dispersion of air pollutants. This summary will include applicable Federal, State, and local regulations, as well as thresholds of significance recommended by the Santa Barbara County Air Pollution Control District and rules for which compliance will be required.
Climate Change. The Consultant will prepare a climate change section that includes a discussion of climate change and how the General Plan Update will address this issue, including both the reduction of GHG emissions and climate change vulnerability and adaptation. The report will briefly summarize relevant background information regarding these topics and lay out a framework for the General Plan Update to address climate change.
Safety and Hazards ( including Geology). The Consultant will compile data on existing natural and manmade hazards. As part of this evaluation, The Consultant will summarize the geological environment and associated hazards. This section will address Seismic Hazard Zones ( i. e., Seismic Hazards Mapping Act of 1990 and the Alquist- Priolo Earthquake Fault Zoning Act of 1972) and soil strength properties. The Consultant will describe major creeks, streams, and drainages, and will summarize the latest FEMA floodplain mapping to illustrate potential safety and development constraints. The Consultant will summarize urban and wildland fire risks, fire hazard risk areas, and fire protection resources. The Consultant will also summarize major users and producers of hazardous materials within or adjacent to the City.
Hydrology and Water Quality. The Consultant will summarize sources of groundwater and surface water, water consumption rates, measures used to conserve water, and renewable water facilities and Solvang General Plan Update 6 October 5, 2020
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resources. This section will document potential pollution sources, areas susceptible to water quality degradation, and source issues and capacity constraints.
Social and Environmental Justice. The Consultant will prepare a section that provides a background on Social and Environmental Justice. The discussion will focus on healthy and affordable housing, access to job markets, access to health care and healthy foods, community equality, and community empowerment. While Solvang does not have any identified disadvantaged communities, this topic can be considered in the update to address similar localized needs.
Task 2. 2: Existing Conditions and Trends Workbook
The Consultant will prepare an Existing Conditions and Trends Workbook. The Consultant will write the Workbook in an engaging way to tell a thought- provoking story of Solvang— where it has been, where it is today, and the trends that will shape its future. The Workbook will be highly graphical and will use infographics, charts, maps, and photographs combined with storytelling techniques. While the content will largely depend on the direction provided by staff, decision -makers, and the community during the initial outreach efforts, the Consultant assume the workbook will cover, at a minimum, the following topics:
Purpose of the General Plan Update.
Location and geographic boundary descriptions, including the regional setting, Planning Area, Sphere of Influence, and City limits
A description of the city' s history, including a graphic timeline of significant events, places, and people in Solvang' s past
A description of what has changed since Solvang last updated its General Plan, including local trends as well as national and global trends that have shaped our lives and will continue to shape the future (e.g., online shopping, social networking, car sharing, self -driving cars, sustainable community initiatives)
A snapshot of current conditions and trends, including a demographic profile, housing characteristics, economic and market conditions, transportation infrastructure and travel patterns, community character description, and population and development trends A description of quality -of -life characteristics, including parks and open space, arts and culture, and public realm improvements that have made Solvang an exceptional place to live This task includes preparation of an initial outline, an administrative draft for staff review, and a final draft that incorporates edits following one round of review by City staff. Should the city choose, the Consultant will use the Workbook, along with the General Plan Story Maps developed in Task 2. 3, to help shape the discussion about policy options and land use choices.
Task 2. 3: Existing Conditions StoryMaps
The Consultant will develop an online map book for the city using StoryMaps by ESRI. While maps and geography play a key role, the StoryMaps will be a mix of maps, graphics, and text that will summarize the information from the Existing Conditions and Trends Workbook in an exciting and accessible format.
A link to the StoryMaps set will be posted on the Update website.
Solvang General Plan Update 7 October 5, 2020
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Task 2. 4: Newsletter # 2: Existing Conditions and Trends The Consultant will prepare a two- page newsletter that promotes the information available in the Existing Conditions and Trends Workbook and Story Maps component. The newsletter will be used to promote use of these documents ( which will be available on the project website) and online engagement opportunities.
Task 2. 5: Community Workshop # 2: Visioning and Assets, Issues, and Opportunities
The Consultant, with assistance from City staff, will facilitate Community Workshop #2. The workshop will provide community members an opportunity to discuss their needs, ideas, and vision forth future of Solvang through the year 2040. The workshop will start with a presentation on the Update project and work completed to date. The Consultant and City staff will then conduct a series of interactive exercises. The workshop will provide participants with an opportunity to give input on what they feel are the City' s most important assets and opportunities for the future and what critical issues and topics should be addressed in the General Plan Update. The Consultant will also engage the community in a visioning exercise designed to provide community input into the General Plan' s vision statement.
The Consultant will prepare materials for the workshop, including maps, charts, interactive exercises, display material and/ or handouts. The workshop will also include an educational overview of the project and a summary of why the General Plan Update is important. Depending on county and State COVID- 19- related health guidelines, the Consultant will work with City staff to determine the appropriate Community Workshop #2 format.
Task 2. 6: General Plan Audit
The Consultant will work with City staff to evaluate the 1996 General Plan to determine what works, what does not work, and where the plan is not providing adequate or current guidance. This will be done using our proprietary General Plan Audit Tool. Our General Plan Audit Tool will provide insights on the existing General Plan' s clarity; linkages to other plans; progress in achieving desired outcomes; and whether goals, policies, and actions should be carried forward, modified, or removed. This audit will also look at the additions needed to address changes in State law, the new 2017 OPR General Plan Guidelines, and contemporary planning practice and content. The results of this review will be documented in a General Plan Audit Report.
Task 2. 7: Vision and Guiding Principles
The Consultant will prepare the Administrative Draft Vision Statement. The Administrative Draft Vision State will represent the ideal future for the community and a set of Guiding Principles that support the Vision and represent the City' s core values. The Consultant will base the Vision and Guiding Principles on input gathered at the Stakeholder Interviews, Community Study Session ( Community Workshop # 1), Community Workshop # 2, the community survey, as well as input from City staff. Following City staff review, the Consultant will revise the Administrative Draft and prepare a Public Review Draft Vision and Guiding Principles for review with the City Council and Planning Commission at a Joint Study Session.
Solvang General Plan Update 8 October 5, 2020
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Task 2. 8: City Council/ Planning Commission Joint Study Session The Consultant and City staff will facilitate a joint study session with the City Council and Planning Commission to discuss progress on the project, the General Plan Audit process and key findings, the proposed General Plan organization, and possible areas for land use changes. At this Study Session, the Consultant will also present the Public Review Draft Vision Statement and Guiding Principles. Input on these components will be important in guiding development of alternatives in Phase 3. Following the Joint Study Session, the Consultant and City staff will finalize the Vision Statement and Guiding Principles for incorporation into the General Plan.
Deliverables:
Existing Conditions and Trends Workbook ( digital version) General Plan Story Maps ( digital version)
General Plan Audit Report ( digital version)
Community Workshop # 2 Materials
Community Workshop # 2 Summary ( digital version)
Newsletter # 2: Existing Conditions and Trends ( 50 hard copies, digital version) Study Session Materials
Public Review Draft Vision and Guiding Principles ( digital version) Final Vision and Guiding Principles ( digital version)
Phase 3: Alternative Choices
During this phase, the Consultant will facilitate dialogue with the community and decision -makers to establish community priorities for future growth and change. The Consultant will use the results of the Existing Conditions and Trends Workbook, Community Study Session, Community Workshop # 2, community survey, General Plan Audit, and the Vision and Guiding Principles to develop land use and policy alternatives that will be reviewed with the community, Planning Commission, and City Council.
Out of this dialogue the Consultant expect to emerge with direction on future growth and change that will be used to guide development of the General Plan.
Task 3. 1: Growth and Policy Alternatives
Based on the initial direction from the City Council and Planning Commission ( Task 2. 8), the Consultant will prepare issue and opportunity area maps and a potential development areas map that will form a framework for the discussion of land use alternatives. The Consultant will also prepare a list of key policy alternatives for discussion based on the range of community inputs and staff review conducted to this point.
Task 3. 2: Community Workshop # 3: Land Use Alternatives The Consultant will assist City staff to organize and facilitate a Community Workshop to present the findings to date and to present initial growth and policy alternatives. Following a presentation of the potential alternatives, the Consultant and City staff will facilitate breakout sessions with community members organized around development opportunity sites and policy options. Using maps, graphics, Solvang General Plan Update 9 October 5, 2020
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and three-dimensional building blocks, community members will provide their ideas about growth and change. Questions the Consultant might ask the participants are:
What is your big idea for the future development of each area? Which types of development and uses should be part of this area' s future? How should each area be connected to the rest of the city? What is the best way to get in, out, and around in Solvang? Would changes need to be made to make the city more accessible? Are there areas of the city you would like to see reimagined? How would you like to see them change?
The Consultant and City staff will then use the results of Workshop # 3 to refine the two final alternatives for inclusion in the Alternatives Report and future presentation at a joint study session of the City Council and Planning Commission. Depending on county and State COVID- 19- related health guidelines, to Consultant will work with City staff to determine the appropriate Community Workshop # 3 format.
Task 3. 3 Alternatives Report
Based on input received from the community as well as ideas from the Consultant team, the Consultant will prepare an Administrative Draft Alternatives Report for review by City staff. This Report will contain two land use and circulation alternatives as well as key policy alternatives.
The Alternatives Report will include maps and descriptions for land use alternatives that cover each of the growth/ change areas identified. The Consultant will group these location - specific alternatives into alternative packages that achieve the Vision and Guiding Principles. The assessment conducted will include an evaluation of alternatives in terms of implications for growth, city boundaries, land use and community character, mobility and connectivity, public facilities and services, economic development, City fiscal health, and the natural environment. For each policy alternative, the Consultant will identify the issues for which there is clear policy choice and direction, as well as issues where choice and direction is not as clear. The Consultant will complete a qualitative comparative assessment of the policy implications of each alternative based on clarity and congruence with key issues.
The Consultant will prepare an Alternatives Report that clearly communicates the potential implications of each alternative, supporting a more informed choice. The Consultant will base the assessment of each alternative choice primarily on a qualitative look at factors that can be used to differentiate the alternatives and their potential impacts on the community relative to achieving the Vision and Guiding Principles. There are three areas where the Consultant will provide more quantifiable information:
traffic model forecasts, fiscal impact analysis, and parking analysis.
The work completed at this stage is designed to help the community evaluate the alternatives presented and is not intended to be a full CEQA alternatives analysis (which will be performed as part of a later phase). Following review of the Administrative Draft Alternatives Report, the Consultant will make modifications to reflect changes directed by staff and produce and publish the Alternatives Report.
Solvang General Plan Update 10 October 5, 2020
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Technical Studies
Traffic Model Forecast
Using the City Traffic Model, the Consultant will perform circulation forecasts for the land use alternatives. The Consultant will also perform future year buildout traffic operations analyses for each alternative, review future year VMT and LOS forecast results for reasonableness relative to existing conditions, and identify future deficiencies in the city. As part of this analysis, the Consultant will analyze the possible application of transportation system management strategies for their potential success in reducing existing traffic congestion and vehicle miles traveled.
Fiscal Impact Analysis
The Consultant will prepare a study that will quantify immediate and longer- term development opportunities within the city and to identify policy measures necessary to achieve these potentials. The market analysis will provide an important " reality check" both for the General Plan land use alternatives and for the development assumptions used in the Citywide Fiscal Impact Model in Task 3. 5. It will also inform the market- based strategic framework for Task 4.2 the Economic Development Element.
Given that the city is largely built out, the market analysis will focus on opportunities for infill development, redevelopment and/ or annexations within the Urban Growth Boundary area. The analysis will place particular emphasis on identifying potential for intensifying and revitalizing older commercial/ industrial corridors. To appropriately focus the market study effort, the Consultant would coordinate with City staff early in the process to identify key sites or subareas of the city where future development or redevelopment is most likely to occur. The market analysis will include the following land use categories:
Residential ( with an emphasis on housing types appropriate for anticipated infill development/ redevelopment areas)
Retail/ restaurant
Professional office space
Industrial/ R& D/ tech space
Hotel/ motel facilities
Whereas the initial market study will be citywide in scope and, therefore, be useful for a variety of City decision- making processes, the findings will ultimately be applied to identify sub -area and site- specific development potential. In particular, the market study will enable the Consultant to understand the unique market potentials of each targeted development area within the context of citywide demand patterns, maximizing opportunities for the different subareas to complement rather than compete with each other in terms of the envisioned land uses.
In addition to providing a citywide framework for quantifying demand for development in individual subareas, the analysis will also consider qualitative issues affecting each area' s development potential.
In this regard, the analysis will identify the specific market niches or types of development ( in terms of density, market orientation, etc.) that would be appropriate for the unique character of each sub -area.
Solvang General Plan Update 11 October 5, 2020
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Task 3. 4: Pro Forma Financial Analysis
To define feasible development densities/ intensities for targeted land use types in the identified subareas ( or potentially on specific " opportunity sites"). This information regarding " developer feasible" densities will inform the Consultant recommendations regarding development standards and allowable densities, and can also potentially be used to facilitate discussions with community groups regarding the tradeoffs" inherent in intensification of development ( i. e., higher densities could allow for revitalization of areas/ corridors that might otherwise stagnate due to the infeasibility of reinvestment at lower density levels).
Task 3. 5: Citywide Fiscal Impact Model
By their nature, planning and economic development programs are closely related to a city' s budgeting process in the sense that future development represents a potential flow of municipal revenues and costs. A credible analysis ofthe fiscal implications of implementing the General Plan is important not only to ensure that the adopted General Plan represents sound fiscal conditions at buildout, but also that actual development during the interim period occurs in a fiscally balanced manner. To facilitate this analysis, the Consultant will develop a customized fiscal impact model based on the City' s current budget. The fiscal impact model will allow the consulting team to define the " optimal" land use mix from a fiscal perspective and to identify related strategies for revenue enhancement. Various Plan alternatives can then be " tested" to identify their relative attractiveness from the City' s cost/ revenue perspective.
Task 3. 6: Parking Policies
Parking Management Evaluation
The Consultant will assess current City parking policies and practices as well as parking market trends for the following parking issues:
Parking enforcement hours and time limits
Parking permit program
Parking meter/ station feasibility
Parking fees and other revenue options
Potential public parking garage( s)
Parking district formation and management
The Consultant will review previous parking studies and analysis including the City' s Downtown Parking Plan and the current Public Parking Study currently being developed by Walker Consultants. The Consultant will evaluate approximate costs and benefits of various parking scenarios (e. g., metered parking, residential and business parking permits, etc.). The Consultant will evaluate the advantages and disadvantages of forming a parking district to allocate costs associated with future parking needs. The evaluation would include potential boundaries for a parking district, and the benefits and risks associated with parking district formation.
The Consultant will also review of up to three (3) nearby and/ or similar cities' parking management approaches and provide a summary of their practices. Based on these assessments and analysis, the Consultant will develop an Initial Findings Discussion Paper. The discussion paper will highlight key Solvang General Plan Update 12 October 5, 2020
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findings from the peer city review and evaluation of current and potential parking management policies and practices within the downtown area. The Consultant will meet with City staff and key stakeholders to present the initial findings and get feedback on the evaluation findings before developing the final recommendations.
Parking Recommendations and Draft Report
Based on the feedback received, the Consultant will develop a draft report with recommendations consistent with feedback received, the assessment of existing and peer city policies, practices, and established best parking practices for similarly sized cities. The draft report will include the following sections:
Executive Summary
Goals and Objectives
Existing Parking Supply and Demand
Downtown Parking Analysis
Parking Management Evaluation and Alternatives
Recommendations
Next Steps
The draft report will document available parking management alternatives, their relative costs and benefits, and provide a consolidated set of recommendations to improve parking management in the Downtown area to optimize the parking supply to meet both current and future parking demand. The recommendations will assess the need for any additional parking supply, timed parking restrictions, paid parking options, and other parking management strategies for the Downtown area. All recommendations will include estimated benefits and costs, potential funding sources, and near-term and long- term implementation timelines. The Consultant will present the draft Downtown Parking Management Plan to the Planning Commission and City Council.
Parking Final Report
Based on feedback received from City staff, key stakeholders, public comment, the Planning Commission, and the City Council, the Consultant will develop the final City Parking Management Plan.
Task 3. 7: City Council/ Planning Commission Joint Study Session # 2 The Consultant will assist City staff to facilitate a joint study session of the City Council and Planning Commission to present the results of Community Workshop #3, discuss the results ofthe Alternatives Report, and discuss the Consultant and City Staff recommendations. The Consultant will ask the City Council to provide direction on their preferred alternative. Following the Joint Study Session, the Consultant and City staff will prepare a Preferred Alternative land use diagram and description, as well as a set of preferred policy options to address identified assets, issues, and opportunities.
Deliverables:
Draft Growth and Policy Alternatives ( digital version) Community Workshop # 3 materials ( display boards, maps, handouts) Community Workshop # 3 Summary ( digital version)
Study Session Materials
Solvang General Plan Update 13 October 5, 2020
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Administrative Draft Alternatives Report ( digital version) Initial Parking Findings Discussion Paper ( digital version) Draft Downtown Parking Management Plan ( digital version) Two (2) Teleconference Meetings with City Staff and Key Stakeholders on Parking One ( 1) Planning Commission Meeting on Parking
One ( 1) City Council Meeting on Parking
Final City Parking Management Plan ( digital version)
Final Alternatives Report ( digital version)
Phase 4: Preparing the General Plan
Preparing the General Plan is the most enduring part of the Update process. The goals, policies, and implementation programs will serve as the City' s blueprint for growth and development for the next 20 - plus years. The General Plan memorializes all the decisions and directions made to this point in the Update process and acts as the guide for how the City and community can achieve the vision for the future. The Consultant will craft the General Plan as an effective tool for staff implementation and it will be a highly graphic, engaging plan that is easy for everyone in the community to understand.
Task 4. 1: Administrative Draft General Plan
The Consultant and staff will prepare an Administrative Review Draft General. The Consultant will format the General Plan to be attractive, contemporary, and user- friendly, using extensive photos, illustrations, and maps. The plan will address the State -mandated topics, including land use, circulation, conservation, open space, safety, noise, and environmental justice, as well as optional elements and topics ( e. g., public facilities and services, cultural and historic resources, economic development, parks and recreation, and other topics of local concern). The Consultant will address all the requirements of State law, such as complete streets, adaptation, and resiliency using the 2017 OPR General Plan Guidelines as a guide. The Plan will reflect best practices for addressing contemporary planning issues, such as retail trends, transportation technology, and community health.
The Consultant will discuss General Plan organizational options with City staff, Planning Commission, and City Council as part of Tasks 1. 1 and 2. 8. Cross -cutting topics, such as climate change/ sustainability and healthy communities could be addressed either as themes addressed throughout the General Plan or separate, stand- alone elements. The General Plan will include a matrix or similar tool to illustrate that proposed elements are fully integrated and internally consistent.
The Consultant will prepare a comprehensive implementation strategy that includes discrete, tangible actions the City will undertake to implement the goals and policies. The implementation strategy will include an updated economic development strategy. The Consultant will also review current implementation ordinances/ regulations and include recommendations as a part of the implementation programs for ordinance revisions needed to maintain consistency with the General Plan.
Task 4. 2: Economic Development Element
This task would address the City' s development, business retention/ expansion/ attraction, and fiscal stability goals. The Economic Development Element will include the following components:
Solvang General Plan Update 14 October 5, 2020
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The City' s goals, policies, and objectives for Economic Development, presented in a format consistent with other elements of the General Plan.
A summary of the issues and opportunities identified during the market and fiscal analyses.
This summary will include the identification of key factors that should drive the formulation of an updated land use plan ( e. g., how much land should be allocated for various types of commercial and industrial development).
Specific strategies for attracting targeted land uses (e. g., retail, industrial, hotels, etc.).
Task 4.3: Prepare Land Use and Circulation Diagrams
The Consultant will prepare an updated land use diagram as part of the Administrative Draft General Plan. The Consultant will discuss options for streamlining the land use designations and graphic design options for making the land use diagram user- friendly. Based on the distribution of land uses on the Land Use Diagram, the Consultant will develop and prepare a Draft Circulation Diagram. The Consultant will review existing roadway classifications and work with staff to develop a concise set of roadway classifications that fit the needs of the City and that address new State regulations related to multimodal transportation. The classifications and diagram will indicate the distribution, location, and standards for county roadways. If desired by the City, the classifications could also expand upon the functional classifications to consider street context and non -auto travel modes.
Task 4.4: Preliminary Public Review Draft General Plan
Following City staff review, the Consultant will revise the Administrative Draft General Plan and prepare a Preliminary Public Review Draft General Plan for review by the community, Planning Commission, and City Council. The step of reviewing the Preliminary Public Review Draft General Plan with advisory bodies and decision - makers is important to ensure the Draft Plan meets expectations before conducting the CEQA analysis.
Task 4.5: Newsletter #3: Draft General Plan
The Consultant will prepare a newsletter summarizing the Preliminary Public Review Draft General Plan and advertising the upcoming Planning Commission and City Council meetings.
Task 4.6: Planning Commission Study Session: Preliminary Public Review Draft General Plan
The Consultant will assist City staff to facilitate a study session with the Planning Commission to review and confirm the Preliminary Public Review Draft General Plan. The Consultant will summarize the status of the General Plan Update. The Planning Commission will recommend any revisions or adjustments to the General Plan to the City Council.
Task 4. 7: City Council Study Session: Preliminary Public Review Draft General Plan
The Consultant will assist City staff to facilitate a study session with the City Council to review and confirm the Preliminary Public Review Draft General Plan. The Consultant will summarize the status of the General Plan Update so far, as well as the Planning Commission recommendations. The City Council Solvang General Plan Update is October 5, 2020
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will provide direction on revisions or adjustments to the General Plan prior to the Consultant conducting the CEQA analysis.
Task 4. 8: Public Review Draft General Plan
Based on direction from the City Council, the Consultant will prepare the Public Review Draft General Plan for publication and environmental review.
Task 4. 9: General Plan Consultation and Referrals
State law requires consultation with a variety of Federal, State, regional, and local agencies whenever a jurisdiction updates or amends its general plan (e. g., Native American Tribes, Military Branches, water agencies). These statutes are located throughout the Government Code and have varying requirements for when draft and final documents must be submitted and how long agencies have to review and provide comments. The Consultant maintains a checklist of agency consultation requirements that the Consultant will use to ensure the City provides the Public Review Draft General Plan to the appropriate agencies.
Deliverables:
Administrative Draft General Plan ( digital versions)
Preliminary Public Review Draft General Plan ( digital versions) Newsletter #3: Draft General Plan ( 50 hard copies, digital version) Public Review Draft General Plan ( 25 hard copies, digital versions) Phase 5: Environmental Review
Based on review of the City' s request for proposals ( RFP) and our experience preparing General Plan EIRs, the Consultant recommend the preparation of a programmatic environmental impact report (EIR) to comply with the California Environmental Quality Act (CEQA). Use of a programmatic EIR provides the City with the opportunity to consider broad policy alternatives and program wide mitigation measures and greater flexibility to address environmental issues and/ or cumulative impacts on a comprehensive basis.
Once an EIR has been certified, subsequent activities within the program, such as a development application consistent with the General Plan, may be evaluated to determine its consistency with the Program EIR. This comparison will directly support the decision as to what, if any, additional CEQA documentation needs to be prepared. If the EIR addresses the program' s effects as specifically and comprehensively as possible, many subsequent activities could be found to be consistent with the EIR mitigation parameters and additional environmental documentation may not be required ( CEQA Guidelines Section 15168( c)). In such a scenario, the EIR serves a valuable first-tier environmental analysis that will assist in streamlining and possibly exempting future projects from CEQA. The Program EIR will evaluate the potential physical impacts of the General Plan' s goals, policies, and programs. While the Consultant will strive to prepare a self -mitigating general plan, many General Plan EIRs reveal additional policy direction that can be folded back into the elements, thereby streamlining future actions consistent with the General Plan.
Solvang General Plan Update 16 October 5, 2020
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EXHIBIT A: SCOPE OF WORK
Task 5. 1: Notice of Preparation
The Consultant will develop a preliminary project description and prepare a draft Notice of Preparation NOP) pursuant to the CECA Guidelines for City staff to review. The NOP is geared toward other public agencies, but it also intended to inform the broader public of the pending environmental review. The Consultant will make any necessary changes to the NOP and provide an electronic copy to City staff for signatures, publication, and distribution. The Consultant will distribute the NOP to the State Clearinghouse and distribute the NOP to the County Clerk/ Registrar Recorder and the City' s list of local interested parties, commencing a 30 -day public review period.
Task 5. 2: Scoping Meeting
The Consultant will conduct a public scoping meeting during the 30 -day NOP period to provide an overview of the Program EIR process and obtain input on the EIR scope of work. The scoping process may also help in framing possible alternatives that would avoid potential significant environmental impacts. Ideally, this meeting can be held in conjunction with a draft General Plan rollout meeting, underscoring the value of reviewing both the draft plan and the incumbent environmental analysis together. The scoping meeting will include an oral presentation supported with graphic information and will be designed to stimulate input and comments from attendees pertaining to the scope of the EIR.
The Consultant assumes that the scoping meeting location identification, invitation, logistics, and other noticing will be arranged by City staff. The scoping meeting details would also be included in the NOP itself. The Consultant will summarize input gathered during the scoping meeting as well as all written input received during the 30 -day NOP review period. The Consultant assumes that City staff will be the point of contact responsible for gathering public comments outside of the scoping meeting.
Task 5. 3: Administrative Draft Program EIR
The Consultant will prepare an Administrative Draft EIR that will address each topic in accordance with the CEQA Guidelines. Upon completion, printed copies and electronic versions of the administrative draft document will be delivered to City staff for review and comment. The Administrative Draft EIR will include the following sections:
Executive Summary
Introduction
Project Description
Environmental Setting
Discussion of Existing Conditions, Environmental Impacts, Mitigation Measures, and Cumulative Impacts
Effects Found Not to be Significant
Other CEQA- Mandated Sections
References and Organizations/ Persons Consulted
The project description, to be developed closely with the City and General Plan team, will contain the City' s primary objectives for the General Plan, a description of the plan' s jurisdictional boundaries, and existing conditions. It will present proposed land uses, infrastructure concepts, policies, programs, and development regulations. Phasing information will also be included, if available. The information will be described in text, tabular, and graphic forms ( maps and diagrams).
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EXHIBIT A: SCOPE OF WORK
The Consultant typically orients analyses around clear impact statements that are separately highlighted in the text. This allows a more precise statement of the specific issue at hand and sets the stage for the technical discussion that follows. If the impact level warrants mitigation measures, they are indexed to and immediately follow the numbered impact in question. The Consultant has found that such an approach focuses the analysis and becomes clearer for the public and decision -makers to follow. Each topical section will include:
existing environmental conditions and pertinent regulatory policies; thresholds of significance;
a description of environmental changes that would result from implementation of the General Plan and whether those changes would be significant;
mitigation measures to reduce or avoid the potentially significant impacts; a conclusion as to whether significant impacts would remain after implementation of mitigation measures; and
a discussion of cumulative impacts.
Issues to be analyzed in a programmatic framework will include:
Aesthetics
Agriculture/ Forestry Resources
Air Quality
Biological Resources
Cultural Resources
Energy
Geology and Soils
Greenhouse Gas Emissions
Hazards and Hazardous Materials
Hydrology and Water Quality
Land Use and Planning
Mineral Resources
Noise
Population and Housing
Public Services
Recreation
Transportation and Traffic
Tribal Resources
Utilities and Service Systems
Wildfire
Approaches to the impact analysis for the Program EIR will be discussed with City staff and will be consistent with the assumptions and methodologies used in recent EIRs in the city of Solvang to the extent possible. In general, the impact analysis will focus on the issues present in the Planning Area and likely to be affected or impacted by the General Plan Update. Some issues may not require a detailed analysis relative to other issues because they do not occur in Solvang or would be unaffected by the Solvang General Plan Update 18 October 5, 2020
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EXHIBIT A: SCOPE OF WORK
project. For such issue areas, the analysis will be contained in the " Effects Found Not to be Significant' section of the Program EIR.
Alternatives Analysis. A range of alternatives will be considered in the Program EIR. State CECtA Guidelines require consideration of the " No Project' Alternative. For purposes of this Program EIR, the No Project Alternative would be a continuation of the existing General Plan without any updates or additions. In addition to the " No - Project' Alternative, the Consultant will consider other alternatives such as alternative land use scenarios) that were developed during the General Plan Update. Evaluation of alternatives will be in less detail than that for the proposed project, though the analysis will provide decision - makers and the public adequate information to decide between alternatives. This section will also identify the " environmentally superior alternative." If the " No Project' Alternative is determined to be environmentally superior, the ADPEIR will identify the environmentally superior alternative among the remaining scenarios.
Climate Adaptation and Resiliency. As required by SB 379, the Consultant will address climate adaptation in the General Plan. The Consultant will create a short, easily digestible " state of the science" about historic and future climate hazards, such as flooding and drought, extreme heat events, and wildfire. Using this climate -related hazard data, The Consultant will first prepare a vulnerability assessment describing the potential impacts of climate change on vulnerable physical assets ( e. g., properties and buildings, transportation systems, and open space and ecosystem areas) and populations. Then the Consultant will define adaptation and resilience strategies and actions for the General Plan. These policies will be integrated throughout the plan to ensure resiliency is considered in all aspects of planning.
Climate Change Vulnerability Assessment. To better understand the potential impacts and vulnerabilities to climate change hazards and meet the requirements of SB 379, the Consultant will prepare a vulnerability analysis to begin defining future adaptation responses. The Consultant will begin by preparing a " state of the science" climate hazard report to better understand the historical and projected trends for temperature, precipitation, extreme heat, drought, urban flooding, sea level rise and coastal flooding, and air quality, among other climate hazards. Reporting will include a short narrative description of the climate -related hazard and historical and projected trends related to the hazard in Solvang. This climate -related hazard information will be supported by a variety of maps, infographics, and other data, drawing on existing and on- going work such as data compiled from CalAdapt and other sources. Where data is available, projected trend hazard data will include a midcentury and an end -of -century scenario.
After finalizing the climate hazard reporting, The Consultant will conduct a vulnerability assessment to identify community assets that are vulnerable to the potential impacts of climate change. This analysis will help Solvang begin to define and prioritize adaptation goals and actions. The vulnerability analysis will seek to uncover a broad range of direct and indirect climate impacts across key sectors, including infrastructure, buildings, natural systems, economic assets, and populations. The analysis will identify key sectors and their assets exposed to climate hazards, assess the sensitivity and adaptive capacity of each sector, and evaluate the vulnerability of each consistent with the California Adaptation Planning Guide and ART framework and in alignment with SB 379.
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EXHIBIT A: SCOPE OF WORK
The vulnerability assessment will combine qualitative and quantitative analysis. The Consultant will map Solvang' s critical infrastructure ( e. g., roads and highways, railways, water systems), sensitive population groups and disadvantaged communities, parks and open space areas, and other key assets to better understand exposure to each climate hazard. This spatial/ quantitative analysis will be combined with an assessment of existing plans and efforts underway to minimize the impacts of climate change to ascertain vulnerability, such as the Sustainable Communities Program and draft update to the Santa Barbara County Multi -Jurisdictional Hazard Mitigation Plan. Where possible, the relative vulnerability will be mapped for each asset category, using maps in combination with text and tables that provide insight into the vulnerabilities.
The vulnerability assessment will help Solvang develop a strong basis for understanding the implications for adaptation planning and will help identify goals, objectives, and actions to include in the General Plan' s Land Use and Safety Elements, among others.
Adaptation and Resilience Strategy. The Consultant will develop a set of policies and actions guided by the Vulnerability Assessment that will improve resiliency and reduce or eliminate risks from natural hazards in Solvang. The Consultant will ensure resilience policies and strategies are fully integrated into the General Plan with emphasis on land use, circulation, and safety in a way that is effective and implementable.
The Adaptation and Resilience Strategy will include suggested projects, programs, and funding sources for natural hazard mitigation and response, and will directly tie to the forthcoming Santa Barbara County Multi -Jurisdictional Hazard Mitigation Plan. The strategy will be developed in coordination with City staff, including the Public Works and Community Development Department, local emergency response providers, and elected officials.
Technical Studies: Transportation
Evaluating Current General Plan and Existing Conditions The Consultant will examine transportation and mobility in the city of Solvang. The Consultant will cover key topics including existing roadway facilities, safety, traffic level -of -service ( LOS) at key intersections and roadway segments, current General Plan, and the operative legislative framework under which this Transportation and Mobility Element update will be developed ( i. e., SB 743, AB 32, AB 1358, etc.).
Although VMT will be the new metric for identifying CEQA impacts, the Consultant will describe the current status and future needs of the following countywide sub -systems:
Roadways, including roadways of all functional classifications and designations Transit services, including local and regional services Railway facilities
Bikeway facilities, Class I — IV
Pedestrian facilities
Goods movement—truck, rail, and air freight
Aviation Facilities
Transportation coordination with land use
Transportation demand management
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Transportation system management
Costs and revenues for major roadway and transportation improvements The update tothe Transportation andMnbi| hxE| ernentwU| detenn| neapprooriateVMT thresholds of significance ( per SB 743). The Consultant are familiar with implementation guidelines for SB 743 by the Office of Planning and Research ( OPR) and have been assisting local and regional agencies statewide on how to address these new CEQA requirements — including the cities of Goleta and Santa Maria. The VIVIT 1hresho| davvi|| ref{ectthe" fu|| trip'| enQth" oftripsthathaveat| eestonetrip' endoutsidetheOty| inoits.
The Consultant will also use the SBCAG model to examine full trip lengths and associated VMT. The Consultant will compare and validate modeled information relative to the most recent commuter data available from the Longitudinal Employment and Housing Dynamic ( LEHD) and information the Central Coast Origin - Destination Study ( SBCAG, 2016). Recommended thresholds will be consistent with OPR guidance onthe implementation ofSB743.
In recognition that the City will likely want to retain its roadway operational performance policies | nthe General Plan, The Consultant will also examine roadway operations including roadway segment and intersection LOS. The Consultant will also incorporate complete streets standards for all modes, including pedestrians, bicyclists, and transit. These efforts comply with the Current beat practices, such asthe multimodal LOS and Level of Traffic Stress methodologies as well as the Complete Streets legislation ( AB 1358) at the state level. The Consultant has performed these analyses for several general plan updates in California and will assist the City in realizing and evaluating its own complete streets goals as well as the requirements of the California Complete Streets Act.
Traffic Count Inventory
The Consultant will consolidate all existing traffic count data and stratify this data by count source, facility type, and age ofcount. Existing traffic count data bases from existing studies, state highway published volumes, Highway Performance Monitoring System ( HPMS), City, SBCAG, and SBCAG travel demand model validation counts will be examined for applicability, Pre- COVID- 19 existing counts that properly reflect the existing condition of the City' s transportation infrastructure will be used. For consistency and trend assessments, count data necessary toanalyze all ofthe local City roadways identified in the current General Plan' s Circulation Element will be obtained ( 6 roadways segments and 10 intersections). Per the City' s direction, additional roadways could be added to this list.
For SR 246 ( Mission Drive), the Consultant will use the most recent published traffic volume data from Caltrans. Published peak hour volumes or available traffic counts from Caltrans' Trend Stations will be used to derive K and D factors ( peak hour and directional factors) as well as seasonal and weekend adjustment factors, if desired.
Traffic Background Conditions Analysis
After all traffic count data has been harvested, the Consultant will examine existing condition traffic operations analysis for Mission Drive ( SR 246) and local City roadways. The Consultant will coordinate with the City as to whether intersections and multi -modal ( Complete Streets) LOS analysis on select roadways within the City is desired.
Asdescribed previously, the Consultant will use the SQCAGRegional Travel Demand Model ( RTDM) and coordinate closely with the City to determine appropriate VIVIT thresholds of significant for evaluating So| nanQGeneral Plan Update 21 October 5, 2020
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traffic impacts under CEQA ( per SB 743). The Consultant will use the same approach as applied for the City of Goleta and City of Santa Maria for developing their VMT Thresholds.
For City -owned roadway segments, The Consultant will collect all geometric and design information. The City' s adopted thresholds will be compared relative to the HCM 6th Edition planning level peak hour and ADT threshold procedure and LOS stratifications. City staff will make the determination to either retain its current ADT threshold or modify it based on this new information. The Consultant will determine roadway segment conditions based on the procedure selected by the City. The Consultant will apply the same approach for study intersections. As previously described, operational analyses performed as part of the Santa Ynez Valley Traffic Circulation and Safety Study (SBCAG, 2020) can be used in lieu of performing new analysis.
Based on the information described above relative to the applicable performance service standards f each facility analyzed, The Consultant will identify existing deficiencies within the city. I Aspart ofTraffic Backgroundassessment, The Consultant will examine the City' s parking supply associated with the City' s five municipal parking lots as well as on -street parking supply. Objectives and policies associated with the management of the city' s parking supply will be reexamined and updated as appropriate based oninput from the City.
The Consultant will review and document the existing Santa YnezValley Transit LSYVT\ transit services most recent transit ridership data available. Weekday system diagnostic performance measures ( i. e., fair box ratio, passenger service mile, revenue service hours, revenue service miles etc.) tracked as part of the required Triennial Performance Audit process will also be documented. The most recent Triennial Performance Audit will be used for this purpose ( 2016- 18 TDA Triennial Performance Audit). Past triennial performance audits will also be examined to identify trends in these system -side performance measures. This information will be reviewed relative to the service performance measures, goals, and policies documented inthe transit reports, documents, and studies.
The Assessment Reports will be reviewed to identify unmet transit needs and any prominent needs that have been expressed by the community groups within the city for improved fixed route or ADA compliant social service transportation services. This will reflect pertinent SYVT related information in the 2020 Transit Needs Assessment ( SBCAG, 2020).
The Consultant will use the City' s and/ or SBCAG' s GIS database to prepare the following GIS maps:
w Transit serviceroutes/ lines
Local Service Lines
Regional Service Lines
Although the city is not directly served by rail, there is an Amtrak passenger rail bus service that connects the City ofSmlvang tothe Pacific 5urOinerwhich provides passenger service toregions north and south. This service will bereviewed and documented.
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Bikeway Background Conditions Analysis
The Consultant will review information provided in the Santa Ynez Valley Bicycle Master Plan ( SBCAG, 2O19) and the Regional Active Transportation Plan ( SBCAG, 2015), and SBCAGs 2040 RTP/ SCS. The City' s bicycle network will be stratified and described based on Class 1, Class 11, Class III and Class IV facilities. A connectivityassessmmentandTrafficLeve| ofSLreos( TLS\ assessmentvvi|| beperfornnedontheexist{ ng bicycle network within the city, This information will be informed by the goals and policies documented in the existing General Plan, the City' s Bike Maps and the S0CA6 RTP/ SCS.
The Consultant will use available GIS databases to prepare the following GIS maps:
Bikeway facilities ( existing and planned)
Class | facilities
Class Ufacilities
Class III facilities
Class Nfacilities
Level of Traffic Stress
The Consultant will evaluate the existing conditions for pedestrians in the city, examining connectivity, access, and maintenance ofthe existing facilities. Using the GIS information asastarting point, the key pedestrian/ tourist activity centers or corridors will be identified, including locations of public services, such as schools, hospitals, and government offices, as well as bus stops and transit centers. Connectivity for pedestrian movements as well as pedestrian access within downtown pedestrian activity centers will be evaluated.
The Consultant will provide xnassessment ofgoods movement. This analysis will address the primary modes of goods movement including truck, rail, and air. This assessment will include a review of the linkages and coordination issues between these modes for goods movement within the City of Solvang and Santa Barbara County. In consultation with City staff, the Consultant will identify those city roadways where existing heavy- duty vehicle levels are being experienced, Where observations of high levels of STAA- sized trucks are operating on non- Terminal or Service Access STAA designated routes will be noted, For these roadways, the Consultant will adjust the heavy vehicle percentages in the traffic operations to adequately account for higher passenger car equivalents in these calculations under the future conditions analysis.
The Consultant will prepare the following GIS maps:
a STAA National and Terminal Access Routes ( existing)
Although not owned bvthe City, the Consultant will provide anassessment ofthe Santa YnezAirport and its general aviation facilities, This assessment will include utilization trends and a review of the accessibility and coordination linkages between the airport and the City of, Solvan# General Plan Update 23 October G, 2U2U
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Based onthe existing general plan, the Consultant will accurately characterize the goals, objectives, strategies and policies that compliment transportation and land use coordination in the city. This will also include those goals/ objectives/ strategies/ policies that may serve as barriers to effective coordination. The connection between transportation and land use may or may not lead to General Plan policies that encourage densification, mixed use development, connectivity for non -motorized travel; which are often miss -applied as surrogates for development patterns that provide more opportunity for non -motorized travel uruse uftransit. Quantification ofthese land use performance measures iunot incorporated into this work scope, However, the Consultant will work with the City and the General Plan team to check the consistency between these metrics and SBCAG' s RTP/ SCS goals, objectives, and Transportation Demand Management ( TDM)/ System Management ( TSM) Existing Conditions Analysis
The Consultant will examine the following data sources for travel demand characteristics and demand management trends asthey pertain 10the City.
American Community Surveys kuCS
Longitudinal Employment and Housing Dynamic ( LEHD)
Household Travel Surveys
w California Household Travel Survey ( CHTS), 2O1U
National Household Travel Survey ( NHTS)
The status ofTSM strategies such aspark- and- hdelots, traffic signal timing management, pavement management and intelligent transportation system will beaddressed. Astatus update and estimate of maintenance backlog of the City' s pavement management system will be documented ( Le., miles of roadway, miles in need of maintenance and projected maintenance cost).
The Consultant will work with the City to develop significance criteria to evaluate the transportation system. The Consultant will develop future daily traffic forecasts at up to six ( 6) roadways ( some with multiple segments) and up to ten ( 10) key intersections for the Final General Plan, These forecasts will be adjusted to account for model error before being used in subsequent operations analysis. The Consultant will coordinate with the City to apply Level of Service ( LOS) thresholds to conduct the daily roadway travel forecasts. The Consultant will also develop vehicle miles of travel estimates for the greenhouse gas assessment in compliance with the OPR' s 2017 General Plan Guidelines, SB 375 and SB 743. Daily traffic volumes ( existing and forecast) will provide inputs to noise analysis.
The Consultant will also qualitatively evaluate the impacts ontransit and non -motorized systems ofthe No Project and the Preferred Alternative and recommend mitigation measures to address potentially significant impacts of the Plan. The Consultant will summarize the results of the assessment as part of the Circulation chapter ofthe E| R.
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impacts to a less than significant level, The Consultant expects that other project team memberswill use the various technical reports to prepare the administrative draft and draft Circulation section of the EIR, and the Consultant will review the draft documents for consistency with the analysis.
The Consultant will use SBCAGs RTDM to evaluate the General Plan and two project alternatives using VMT estimates, including citywide VMT, home- based VMT, and employment based VMT relative to a countywide baseline average or citywide baseline average, The Consultant will also use the SBCAG model to examine full trip lengths for all internal- external A - X) and external- internal ( M) trip lengths.
The Consultant will produce daily roadway segments and pea hour intersection turn movement forecasts for the preferred alternative, The Consultant will also identify the major transportation infrastructure necessary to address the deficiencies identified through modeling. The results will determine the effectiveness potential circulation improvements resulting from the General Plan for the final Preferred Alternative and include the final land use and circulation system improvements.
Cumulative Impacts. The document will evaluate cumulative impacts based on planning documents for the Planning Area. The contribution of the proposed project to the overall cumulative impact will also be Other CEQA Sections. The ADPE| Rwill provide, inaddition tothe sections discussed above, all other required CEQAsections, including areas wfknown controversy, growth inducement effects, and significant unavoidable impacts.
Task 5. 4: Staff Review/ Screen Check Draft Program EIR The Consultant will incorporate City staff input into the ADPEIR and provide City staff with digital versions of the ADPEIR in both Word and PDF formats. City staff will conduct one review of the ADPEIR and provide consolidated comments and edits. The Consultant will incorporate appropriate revisions and prepare a Screen Check Draft Program EIR, The Consultant will provide the Screen Check version in a digital format,
Task 5. 5: Draft Program EIR
After the City has reviewed the Administrative Draft FIR, the Consultant will meet with City Staff to review the City' s comments and strategize on how best to address important issues ( e. g., future streamlining, SB 743, and project specific analysis). Following this meeting with City staff, the Consultant will respond toCity comments onthe Administrative Draft E| R.
After addressing the City' s comments, the Consultant will provide the requisite number ofprinted copies of the Draft EIR to City staff for distribution and a PDF file optimized for web posting and public noticing. The Consultant will oversee the submittal ofthe BR tothe State Clearinghouse for the 4S -day public review period and will prepare for posting a Notice of Availability with the Santa Barbara County Clerk' s office. The Consultant will be responsible for mailing the Notice of Availability to the County Clerk, responsible and local agencies, stakeholders, and a newspaper of general circulation, Draft and Final Notice ofPreparation ( digital version and submittal ofcopies nftheNOPwith the State Clearinghouse)
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111111111 1F P 11111
Scoping Meeting Materials
Administrative Draft Program E| R ( 2 hand copies and 10 CD copies to the City) m^ Screen Check Draft Program E| 0( digital version)
Draft Program EIR ( 10 hard copies and 10 CD copies sent to the City and 15 hard copies of the Executive Summary and 15 CD copies of the Draft Program EIR submitted to the State Clearinghouse, NOA submitted to the County Clerk)
h a s e 6: Certification of the Final Program EIR and Adoption of thTT 11EXAT-3M.
Within three weeks of receipt of all comment letters on the Draft Program EIR, the Consultant will submit a draft Response to Comments to City staff for review. The Response to Comments document will include a list of commenters, comment letters, responses to comments, and any added or revised text of the Draft Program EIR that may be necessary. All responses will include reasoned analysis and, as necessary, will include additional analysis. The final version of the Response to Comments will be incorporated as an appendix to the Final Program EIR.
The scope and budget assume a level of effort that would include 72 hours of staff time for this task.
This assumes receipt of approximately 15 to 25 comment letters. If the number of comment letters and the effort to prepare responses is greater than anticipated, the Consultant will notify City staff immediately and discuss options to amend our scope of work and budget, as necessary. Following receipt of City staff comments, the Consultant will finalize the Response to Comments.
Task 6, 2: Mitigation, Monitoring, and Reporthrig Program Concurrent with the Response to Comments, the Consultant will prepare a Mitigation Monitoring and Reporting Plan ( MMRP), which will be included in the Final Program EIR. The MMRP will be provided in a lormat designed for use by planners, environmental monitors, or code enforcement officers, Essentially, this plan will take the form of a detailed table that describes:
Persons/ agencies responsible for monitoring compliance with each condition Timing when monitoring must occur
Frequency ofmonitoring
Criteria tobeused tudetermine compliance with conditions Task 63: Final Program EIR
The Consultant will complete the Final Program EIR after the review period has closed and all comments submitted during that period have been received. The Final Program EIR will include corrections to the Draft Program EIR ( if warranted), comments received, and responses. The Consultant will prepare a Screen Check Final Program EIR for City staff review and confirmation followed by a Final Program EIR fr* 7w**LApoKiWm[ mkoxi,-tfirAt&--w[[[-wroduce print and digital co ies of the Final Program EIR. Within one day of Final Program FIR certification and project approval, The Sokang General Plan Update 26 October 5, 2020
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Consultant will submit the draft Notice of Determination / NOD\ to City staff for delivery to the County Clerk and/ or State Clearinghouse.
Task 6.A: Planning Con"imiss^on, 1- iearing
The Consultant will attend one public hearing with the Planning Commission facilitated by City staff to review the Draft General Plan and Final Program El R. The Planning Commission will consider the comments made during the public hearing and make recommendations to the City Council. If it is desired for the Consultant to attend more than one hearing, then the additional meetings will be added asadditional tasks.
Task 6, 5: City Council Hearings y2\
Draft 2040 General Plan and Final Program EIR. At these hearings, the City Council will consider the Planning Commission recommendations and the comments made at the Planning Commission public hearing. After the hearings, the City Council will direct the Consultant to incorporate their recommendations and prepare the Final General Plan and Final Program EIR. I Task 6, 6: Fina0Genera Plan Documents
Following public review ofthe Draft General Plan, the Consultant will prepare the Final General Plan for adoption.
Task & T City Council Adoption H(-,,,,,, a^ Ylg
The Consultant will attend one hearing with the City Council for certification of the Final Program EIR and adoption ofthe Final 2O4OGeneral Plan.
Mitigation, Monitoring, and Reporting Program ( digital version) Final Program E| R/ 1Qhard copies and 15 [ D copies tothe City) Tracking mfcomments and recommendations ( all meetings, digital versions) Final 2040 General Plan ( digital version, 50 bound hardcopies, 1 unbound hard copy for m Final 2O4OGeneral Plan Land Use Map ( digital version, and 25hardconies Compilation CD with all milestone documents, data, and GIS files ( 3 CDs) So| vang General Plan Update 27 October 5i2D2O
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City of Solvang
Professional Services Contract
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City of Solvang
Professional Services Contract
EXHIBIT C
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. Ifthat existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so.
Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess ofthe limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts ofinsurance:
Commercial General Liability Insurance using Insurance Services Office " Commercial General Liability" policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $ 1, 000, 000 per occurrence and in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol I ( Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $ 1, 000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Consultant or Consultant' s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer' s liability limits no less than $ 1, 000, 000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and Covered Professional Services" as designated in the policy must specifically include work, performed under this agreement. The policy limit shalt be no less than $ 1, 000, 000 per claim and in the aggregate.
The policy must " pay on behalf of the insured and must include a provision establishing the insurer' s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating ofA- or better and a minimum financial size V7I.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise. 271
City of Solvang
Professional Services Contract
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant' s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing,
5. Consultant' s general liability policy shall not contain any provision or definition that would serve to eliminate so- called " third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage ( e.g. elimination of contractual liability or reduction of discovery period) that may affect City' s protection without City' s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant' s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier,
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 272
City of Solvang
Professional Services Contract
11, Consultant shall be responsible for paying any deductibles or self-insured retentions on it' s policies.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety ( 90) days advance Written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non- compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason.
Termination of this obligation is not effective until City executes a written statement to that effect.
16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
19. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
20. Consultant agrees to be responsible for ensuring that no contract used between itself and its sub -consultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out ofthe work performed under this agreement. City assumes no obligation or liability 273
City of Solvang
Professional Services Contract
by such notice, but has the right ( but not the duty) to monitor the handling of any such claim or claims ifthey are likely to involve City.
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Agenda Item: 9
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: July 25, 2022
SUBJECT: Budget Process and Adopted Fiscal Years 2022-24 Financial Plan Presentation
RECOMMENDATION:
Per Council request, receive presentation on the Adopted Fiscal Years 2022-24 Financial Plan and budget process.
DISCUSSION:
As of Fiscal Year 2020-21, the City of Solvang moved to two-year financial planning process. Two-year financial process is aligned with best practices and financial planning standards for municipalities. In Fiscal Year 2021-22, the City received first ever Distinguished Budget Presentation Award for the budget development and document from Government Fiscal Officers Association.
The Fiscal Year 2022-24 Financial Plan Development started in the Winter of 2022 when the Council heard and took actions on the following budget development items:
1. Received and reviewed fiscal forecasts
2. Adopted Grant Funding Policy
3. Held a Community Workshop and Adopted City Council Goals for the Financial Plan On May 23, 2022, the City Council received Preliminary Financial Plan report for Fiscal Years 2022-24.
The Financial Plan detailed Operating and Capital Improvement proposed work programs setting priorities for the next two-years. The Financial Plan was developed based on the City Council Adopted Goals (February 26, 2022 adoption date).
The Financial Plan for Fiscal Years 2022-24 was approved on June 27, 2022, and it includes all work programs presented on May 23 per Council direction. The Financial Plan presented in Attachment A also includes all actions taken by the Council at the June 27 budget hearing including one-time discretionary approved grant funding. The presented Financial Plan is fiscally balanced where revenue levels meet or exceed proposed expenditures. The proposed plan is aligned with long-term fiscal sustainability policies and the City’s financial policies.
The following charts summarize the net change in financial position and funding by major categories.
The first two charts show change in net financial position which indicates whether fund balance is being impacted positively or negatively for the year.
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Fiscal Year 2022-23
Fiscal Year 2023-24
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The chart below shows planned Capital Improvement Program funding by fund. Details of the Capital Improvement Program are provided in Attachment A.
The next chart shows major operating contracts.
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This chart shows City Council approved one-time discretionary funding through the grant funding program and special requests including major community funded capital projects with useful life over twenty years.
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The next chart shows change in fund balances for all funds with programmed revenue and expenditures for the two-year Financial Plan.
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The next chart shows General Fund revenue and expenditure by major category for the financial plan and five-year forecast. The fund analysis shows that if economic conditions hold steady and the City continues to invest in Capital Improvement Program to maintain its infrastructure, the fund balance level will fall below policy assigned reserve levels. It is also important to note that the Capital Improvement Program does not include projects such as construction of additional parking which is one of the City Council’s adopted goals. Furthermore, additional Capital Improvement Program projects may be added once the Comprehensive General Plan update is complete in accordance with new policy direction. It is recommended that the City continue to pursue new revenue sources such as local sales tax to fund public safety, parks, and roads and consider formation of a Business Improvement District to benefit downtown business.
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The next set of charts shows funding by program for each operating department.
In thousands
Revenues
Actual Actual Actual Actual Actual Budgeted Forecast Forecast Forecast Forecast Forecast 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Occupancy Tax 4,331 4,320 4,541 3,374 4,080 3,633 4,677 4,771 4,914 5,061 5,213 Sales Tax 1,454 1,405 1,508 1,348 1,606 1,419 1,955 2,021 2,111 2,191 2,235 Property Tax 1,283 1,378 1,399 1,476 1,542 1,474 1,464 1,474 1,518 1,564 1,611 Other Taxes 2 3 80 71 0 0 0 0 0 0 0
Fees for Services 602 576 542 541 615 487 612 612 624 637 650 Rental/Lease Income 34 47 42 22 (4) 5 5 5 5 5 5
Grants 131 5 5 161 230 1,089 1,089 211 100 102 104
Miscellaneous 13 6 24 19 50 10 10 10 10 11 11
Donations 76 198 91 18 9 2 2 2 2 2 2
Overhead Contributions 481 495 510 525 541 557 696 696 710 725 739 Events 15 11 15 103 (1) 14 14 14 14 15 15
Interest Income 48 109 289 255 7 47 40 40 41 42 42
Reimbursements/Transfers 170 211 192 171 202 223 413 213 217 222 226 TOTAL 8,640 8,765 9,239 8,084 8,878 8,961 10,978 10,070 10,268 10,575 10,853 Expenditures
Fees for Services 7 12 7 8 0 6 6 6 6 6 6
Salaries & Benefits 2,511 2,694 2,657 2,258 1,532 2,402 2,885 2,976 3,066 3,158 3,252 CalPERS UAL 0 0 148 169 126 178 113 123 133 143 155
CALPERS Normal 0 0 124 93 65 116 138 152 155 158 162
OPEB Trust 54 73 70 70 70 57 57 57 58 59 60
Supplies 156 171 169 165 122 198 212 202 206 210 215
Repairs & Maintenance 114 130 90 102 125 157 189 189 193 196 200 Equipment 33 25 38 72 24 25 17 17 17 18 18
Utilities 224 232 229 256 273 248 248 248 253 258 263
County Contracted Services 1,820 1,912 2,012 2,238 2,197 2,487 2,751 2,752 2,835 2,920 3,008 Services 645 803 985 1,774 1,730 1,968 1,689 1,589 1,621 1,653 1,686 Hospitality/Wellness 7 5 12 6 6 8 8 8 8 8 8
Agency Contributions 129 169 192 170 128 138 414 40 40 40 40 Emergency Planning 1 2 1 2 0 11 11 11 11 11 12
Taxes, Fees & Permits 19 19 20 20 19 19 19 19 20 20 21
Finance Costs 1 1 1 2 2 2 3 3 3 3 3
Capital Outlay 66 59 59 62 43 189 35 35 36 36 37
Tourism 869 923 943 1,087 857 923 603 553 564 575 586
Projects 412 366 600 663 270 47 50 40 41 42 42
Misc 1 0 (0) 1 0 0 0 0 0 0 0
Tranfers Out 1,085 305 413 0 0 0 74 74 76 77 79
TOTAL 8,155 7,900 8,770 9,217 7,589 9,178 9,520 9,095 9,341 9,594 9,854 1,289 (218) 1,458 975 927 981 999
NET $ - $ 1,289 $ (218) $ 1,458 $ 980 $ 931 $ 985 $ 1,002 RESERVED FUND BALANCE $ 4,831 $ 4,831 $ 4,831 $ 4,831 $ 4,831 $ 4,831 $ 4,668 $ 4,797 $ 4,927 Discretionary Funding $ - $ - - $ - $ $ 200 $ 204 $ 208 $ 212 Capital Improvement Program $ 527 $ 1,415 $ 3,160 $ 1,165 $ 4,965 $ 385 $ 790 $ - - $ $ - $ -
$ - - $ $ - $ -
Capital Improvement Program Reserve $ - - $ - $ - $ - $ - $ - $ UNDESIGNATED FUND BALANCE $ 5,937 $ 5,914 $ 5,418 $ 6,180 $ 4,547 $ 2,845 $ 2,659 $ (1,212) $ (739) $ (658)
GENERAL FUND
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Administration Department:
Public Works Department
Utilities Department
Staff is in process of implementing the Financial Plan programs.
Throughout the year staff prepares quarterly financial reports monitoring revenue and expenditure levels ensuring that the City does not exceed appropriation levels. The quarterly financial reports are presented to the City Council.
For the second year of the Financial Plan FY 23-24, staff will prepare a Supplemental Budget. The Supplemental Budget will focus on necessary change only such as changes in estimated budgeted revenues and amendments to Capital Improvement Program based on updated General Plan.
City Council will also be presented with review of grant funding program policy for the Supplemental Budget.
ALTERNATIVES:
N/A
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FISCAL IMPACT:
This is informational item only. No fiscal impact.
ATTACHMENTS:
A – Adopted Fiscal Year 2022-24 Financial Plan
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CITY OF SOLVANG
CALIFORNIA
ADOPTED
FINANCIAL
PLAN
FY 2022-23 &
FY 2023-24
Attachment A
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City of Solvang
Adopted Financial Plan
FY 2022 – 23 &
FY 2023 – 24
TABLE OF CONTENTS
1) INTRODUCTORY SECTION Page
Elected Officials 7
List of Elected and Appointed Officials 8
City Manager Budget Message 9
Budget Highlights 11
Budget Process / Overview 13
Background 13
Budget Components 14
Accounting Structure 16
Budget Process / Calendar 16
Comparison of FY2020-21 Budget vs Proposed FY 2021-22 Budget 17 Organizational Changes Overview 18
Organizational Chart 22
Economic/Policy/Legislative Issues Facing the City 23
Agency Request Funding 23
Solvang History / Community Profile 25
Strategic Vision and Strategies 28
Solvang Statistical Section 31
Financial Policies 34
2) FIVE YEAR FUND FORECASTS
General Fund Forecast Summary 39
Water Enterprise Fund Forecast Summary 46
Wastewater Enterprise Fund Forecast Summary 50
3) REVENUE & EXPENDITURES BY FUND
Fund Balances 55
Revenue & Expenditures Summary 57
General Fund (100) 58
Government Impact Fees (200) 59
Traffic Safety (201) 60
Gas Tax (202) 61
Local Transportation (203) 62
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Measure A (204) 63
Skytt Mesa LLMD (205) 64
Capital Projects (300) 65
Water Fund (500) 66
Wastewater Fund (501) 67
Transit Fund (502) 68
Vehicle Equipment Pool (600) 69
OPEB Trust Fund (650) 70
SYV Tourism Bus Imp Dist (700) 71
General Fixed Asset (800) 72
Water Capital Projects (803) 73
WWTP Capital Projects (804) 74
Transit Capital Projects (805) 75
4) DEPARTMENT / PROGRAM SUMMARIES
Department / Program Structure 77
Administration 78
Public Works 85
Utilities 89
5) EXPENDITURE BUDGET BY DEPARTMENT, PROGRAM AND FUND
Administration (Dept) / City Council (Program) 95
Administration (Dept) / Administrative Services (Program) 97 Administration (Dept) / Planning & Building (Program) 100 Administration (Dept) / Recreation (Program) 102
Administration (Dept) / Marketing and Tourism (Program) 106 Public Works (Dept) / Maintenance (Program) 107
AB 1600 Government Impact Fees (Fund) 115
Traffic Safety (Fund) 116
Gas Tax (Fund) 117
Local Transportation (Fund) 118
Measure A (Fund) 119
Skytt Mesa LLMD (Fund) 120
Utilities (Dept) / Water (Program) 122
Utilities (Dept) / Sanitary Sewer (Program) 124
Utilities (Dept) / Wastewater (Program) 125
Public Works (Dept) / Transit (Program) 127
Vehicle Equipment Pool………………………………………………………………………………………………129 286
6) CAPITAL IMPROVEMENT PROGRAM
Summary Sheet 137
Public Works Department Studies139
Utilities Department Studies 141
Maintenance (Parks) 136
Maintenance (Facilities) 144
Streets 146
Traffic Mitigation 148
Stormwater 150
Santa Ynez Valley Transit 151
Water 152
Sanitary Sewer 154
Wastewater Treatment Plant 155
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PRESENTED TO
City of Solvang
California
For the Biennium Beginning
July 01, 2021
Executive Director
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
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INTRODUCTORY SECTION
289
City of Solvang City Council
Charlie Uhrig, Mayor
Mark Infanti, Mayor Pro Tem
Robert Clarke, Councilmember
Claudia Orona, Councilmember
Jim Thomas, Councilmember
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City of Solvang
List of Elected and Appointed Officials
July 1, 2022
Elected Officials
Mayor Charlie Uhrig
Mayor Pro Tem Mark Infanti
Councilmember Robert Clarke
Councilmember Claudia Orona
Councilmember Jim Thomas
Appointed Officials
City Manager Xenia Bradford
City Attorney Dave Fleishman
Additional Budget Contributors
Public Works Director/City Engineer Rodger Olds
Utilities Director Jose Acosta
Accounting Supervisor Jason Banta
Assistant to the City Manager David Packard
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City Manager’s Letter
Honorable Mayor, Council Members, Solvang
Residents and Business Owners:
The proposed two-year Financial Plan for Fiscal Years
2022-24 was developed through community
engagement. Every two-years the City will hold
community workshops and invite community input
through surveys and public testimony. The community
input plays a vital role in Council decision making and setting major City Goals to guide the City priorities.
The financial position for Fiscal Years 2022-24 is stable showing healthy recovery post COVID-19 and appropriate levels in charges for services to cover ongoing operations and infrastructure needs. Stability with Caution could describe the current economic conditions which are beginning to show signs of distress and rapid inflation.
The Financial Plan is aligned with the City Council adopted goals:
Goal #1: Enhance Local Water Supply & Strive for Water Independence Goals #2: Develop Additional Parking with focus on Underground Parking Goal #3: Improve Circulation and develop Multi-Modal Transportation Options Goal #4: Ensure Fiscal Sustainability and Invest in Infrastructure Goal #5: Support and diversify Tourism while supporting and honoring Local Organizations serving our community
The Financial Plan operating and Capital Improvement Program are aligned with these goals encompassing a number of significant projects such as Waste Water Treatment Plant Upgrade, water and sewer pipeline upgrades, improvements to City parks, circulation and parking.
In the long run, the General Fund presents a balanced outlook. Water Fund is fiscally balanced, and diversification of water supply remains a high priority. In the Wastewater program focus is on restoring fund level to net positive and sourcing funding and financing options for the Waste Water Treatment Plant upgrade.
Beginning with the Fiscal Year 2020-21 budget development, the City transitioned to a two-year Financial Planning process. Two-year Financial Planning allows for a longer-term planning period to develop work programs to be accomplished over a two-year period. This methodology better corresponds to the duration of capital improvement projects.
The City is currently in the process of accomplishing a number of major projects including the City’s first Comprehensive General Plan Update. Through public engagement, the General Plan Update will set 292
forth the vision and goals for the City of Solvang for the next twenty years. The General Plan Update will be completed in Winter of 2023. The next financial development plan will focus on alignment of the Capital Improvement Program with the updated General Plan based on the community vision and goals.
City Council will also once again engage with the community to develop goals and priorities for the next financial plan.
It is also important to recognize some of the challenges presented with this budget. The challenges and limiting factors include:
Preparing for uncertainties of economic growth and rapid inflation Absorbing increasing law enforcement contract costs
Moving forward with major Capital Improvement Program projects and securing viable financing options
Rebuilding Wastewater fund level from negative position State of California worsening drought conditions and cost of water supply Potential upcoming further policy modifications by CalPERS increasing future pension costs payable by the City
Respectfully submitted,
Xenia Bradford
City Manager
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BUDGET HIGHLIGHTS
The proposed preliminary budgets for Fiscal Years 2022-23 and 2023-24 are balanced for all funds where ongoing revenue levels meet ongoing expenditures. The two major Enterprise Funds, Wastewater and Water, reflect newly adopted rates and assume financing for major Capital Improvement Program projects.
In Fiscal Year 2022-23, the Net Change in Financial Position for all City Funds is a decrease of $4.9 Million. The Net Change in Financial Position for the General Fund is a decrease of $1.7 Million. This decrease is mainly due to the large Capital Projects that are slated for the upcoming fiscal year In Fiscal Year 2023-24, the Net Change in Financial Position for all City Funds is a decrease of $3.5 Million. This decrease is mainly due to the large Capital Projects that are slated for the upcoming fiscal year. The Net Change in Financial Position for the General Fund is a decrease of $185,310.
Fiscal Year 2022-23:
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Fiscal Year 2023-24:
Significant capital improvement projects such as the WWTP Upgrade Project for Phase 2 and 3 are assumed to be debt financed in the utility rate study to smooth out rate increases over time. These expenses are reflected in the chart below. With debt financing, the Fund is balanced where the proposed rate increases will pay for the debt payments and the fund balance will be maintained at no less than six months of operating expenditures per adopted fiscal policy.
Capital Improvement Program Funding, by Fund:
Fund 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028+ GENERAL FUND-100 $ 3,160,000.00 $ 1,165,000.00 $ 4,965,000.00 $ 385,000.00 $ 790,000.00 $ 350,000.00 $ 6,325,000.00 WATER-500 $ 1,290,000.00 $ 1,730,000.00 $ 3,920,000.00 $ 5,680,000.00 $ 3,310,000.00 $ 420,000.00 $ 1,200,000.00 SEWER-501-5200 $ 60,000.00 $ 950,000.00 $ 35,000.00 $ 500,000.00 $ 1,030,000.00 $ - $ 1,530,000.00 WWTP-501-5300 $ 900,000.00 $ 1,060,000.00 $ 7,500,000.00 $ 7,535,000.00 $ 100,000.00 $ - $ 800,000.00 TRANSIT-502 $ 300,000.00 $ 215,000.00 $ - $ 270,000.00 $ 160,000.00 $ - $ 500,000.00 MEASURE A-204/LOCAL
TRANSPORTATION -203 $ 468,000.00 $ 843,000.00 $ 468,000.00 $ 1,673,000.00 $ 468,000.00 $ 468,000.00 $ 1,872,000.00 IMPACT FEES-200 $ - $ - $ - $ - $ - $ - $ -
SB1-GAS TAX-RMRA-202 $ 250,000.00 $ 150,000.00 $ 275,000.00 $ 275,000.00 $ 275,000.00 $ 275,000.00 $ 1,100,000.00 TOTAL $ 6,428,000.00 $ 6,113,000.00 $ 17,163,000.00 $ 16,318,000.00 $ 6,133,000.00 $ 1,513,000.00 $ 13,327,000.00 Capital Improvement Program Funding by Fund (Year by Year) 295
Background
The City of Solvang is required to submit an annual budget, per municipal code 1-5A-4:
F. Financial Report. It shall be the duty of the city manager to prepare and submit the proposed annual budget and the proposed annual salary plan to the city council for its approval.
Beginning with the Fiscal Year 2020-21 budget development, the City transitioned to a two-year Financial Planning process. Two-year Financial Planning allows for a longer-term planning period to develop work programs to be accomplished over a two-year period. This methodology better corresponds to the duration of capital improvement projects.
The City’s two-year financial plan covers FY 2022-23 and FY 2023-24. The presented budget is for both operating and capital improvement program objectives to be achieved in the first and second years of the FY 2022-23 and FY 2023-24 Financial Plan. As necessary, the City will prepare modifications to the second year of this two-year budget (FY 2023-24) and present to the City Council for adoption prior to July 1, 2023.
Budget Components:
• Financial Forecasting. Forecasting is an important part of the City’s budget decision making process and contributes to the long-term fiscal health of the city. Financial forecasts allow decision makers to make informed decisions for financial allocations and commitments while ensuring structural balance in the long run. Financial forecasts are prepared for each major operating fund and includes projections for both expenditures and revenues. The forecasts also project available fund balance. Each two-year Financial Plan begins with review of financial forecasts, which inform the City’s financial positions and availability of funds for allocation.
Priorities and goals are developed through community engagement and the available funds are prioritized and allocated by City Council. These forecasts are presented later in the budget book in Section Two (Five-Year Fund Forecasts).
• Operating Budget. The portion of the budget pertaining to daily operations and the delivery of basic governmental services refers to the operating budget. The City of Solvang is organized into three key operating functions, or Departments: Administration, Public Works, and Utilities. The Departments are then subdivided by the different programs, or major responsibility areas within each Department. In all, the City of Solvang has 15 different Programs:
o Administration Department
Programs – City Council, Administrative Services, Recreation, Information Technology, Planning and Building, Marketing/Tourism, Public Safety/Law Enforcement
BUDGET PROCESS / OVERVIEW
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o Public Works Department
Programs – Engineering Division, Maintenance Division, Stormwater Management, Transit
o Utilities Department
Programs – Water Supply and Distribution, Sewer Collection, Wastewater Treatment Plant (WWTP), Groundwater Sustainability Agency - Management Section Four of the budget book (Department / Program Summaries) presents more thorough information pertaining to the City’s departments and programs. In this section, each department includes a summarized narrative, list of prior year accomplishments, and organization chart. The divisions/programs narratives contain program descriptions, performance measures, summary of staffing levels, and expenditure details of three years (prior year actual, current year estimate, and proposed budget for next year). • Capital Improvement Program. The City of Solvang has extensive capital improvement needs.
The City of Solvang utilizes a Capital Improvement Program (CIP) to serve as a funding plan for public improvements, and maintenance of existing infrastructure. Significant projects in the CIP are included in the areas of traffic improvement, parks, utilities, and facilities. Often, the planning, design and construction of capital improvement projects require different phases and are developed over multiple years. The City’s CIP program is another component of the budget, in addition to the City’s operating budgets.
While the CIP program designates projects to be completed during a 10-year span, it is important to review the CIP plan each year to verify that the program is aligned with the City’s operating programs and responsive to strategic goals and long-term plans. Annual update and adoption of the CIP is a vital component to its successful implementation and is a requirement of the portion of the Program funded by the Traffic Mitigation Fund.
Accounting Structure:
• Budgetary Basis of Accounting. The City of Solvang’s budget is prepared in accordance with Generally Accepted Accounting Principles (GAAP) as applied to governmental agencies. The City utilizes modified accrual basis of accounting for governmental funds and accrual basis of accounting for enterprise funds. This basis of budgeting is the same basis of accounting used in the City’s audited financial statements, which are reported annually in a separate document. • Debt Obligations. The City currently does not carry any debt obligations. In upcoming years, the City will face a decision regarding Phase 2 of the Wastewater Treatment Plant Upgrade. In order to fund this Phase, the City will have to finance the project. In FY21-22 the City is undertaking a Water and Wastewater Fee Study, which is a necessary step for receiving financing, if this is the determined route.
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• Fund Structure. The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity with its own self-balancing set of accounts that comprise its assets, deferred outflows of resources, liabilities, deferred inflows of resources, fund equity, revenues and expenditures or expenses. These funds are established for the purpose of carrying out specific activities or certain objectives in accordance with specific regulations, restrictions or limitations.
o The General Fund pays for services including Law Enforcement Services, Library, Administrative services (including Information Technology), Parks & Recreation, Public Works Engineering, Maintenance and Capital Improvements (including paving), Code Enforcement, as well as portion of Planning & Building not recovered through fees for services. The City of Solvang is the third most dependent City on TOT in California as shown in the graph below.
o The City’s utilities (Water and Wastewater) are funded by user fees. These are enterprise funds that provide the most critical infrastructures for the City. These should be self-sustainable through a periodic review of Water and Wastewater rates to cover operating and Capital Improvement expenditures.
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o The City also maintains many minor funds, including special revenue funds such as the Government Impact Fee Fund or internal service funds, such as the Vehicle Equipment Pool Fund. Sections covering the City’s Major Funds (General, Water, Wastewater) as well as Revenues and Expenditures by All Funds are presented later in the report.
Budget Process
The adoption of the City’s two-year financial plan and annual budget represents the culmination of numerous stakeholders and budget processes, as depicted graphically below.
Budget Calendar
The following shows a depiction of the typical two-year budget adoption process. • January – February
o City Manager meets with all staff and divisions of the City. o City Council receives long-term Fiscal Forecast updates for major operating funds. o City Council holds Goal Setting and Strategic Planning Session open to the public (every non-even year)
o City Council sets policy for Agency Grants and City sends grant application to nonprofit organizations, with April application deadline.
• March – April
o City Manager and Department Heads present City Council and the public with Department and Division overviews, summarizing all the operations expenses, personnel expenses, and contract overviews.
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o Administrative Services Division prepares personnel salary and benefit budget estimates based on current union contracts, benefit rates, and cost of living/performance increases.
• May
o Preliminary Budget and Capital Improvement Plan presented to Council • June
o Capital Improvement Plan presented to Planning Commission for resolution, verifying all projects are in conformance to the General Plan. The CIP Program is adopted by the City Council, effective July 1.
o City Council adopts annual budget, effective July 1.
Comparison of FY 2020-21 and FY 2021-22 Budget vs Proposed FY 2022-23 and FY 2023-24 Budget The Solvang City Council adopted a two-year financial plan for FY 2020 – 2022, comprising the FY20-21 and FY21-22 budgets. Below are some of the changes that are included in the proposed budgets for FY 2022-23 and 2023-24.
TOT revenues were significantly impacted in FY20-21 due to COVID-19, as the City lost about $2 million. Since the economy re-opened, the City of Solvang and the Central Coast as a whole have seen healthy increases in both TOT and sales tax. The revenue collection levels have exceeded pre-COVID FY 2019-20 levels. However, rising inflation is a concerning factor which may influence economic growth over the next two years.
The federal government passed the American Rescue Plan in March 2021. As part of this economic stimulus package, $350 billion has been allocated for eligible state, local, territorial and Tribal governments. The City of Solvang is eligible to receive a one-time payment of $1.4 million from the American Rescue Plan Funding. This contribution can be used to supplement the City’s lost TOT revenues due to COVID-19. Half of the funding was received in FY 21-22 and the second payment will be received in the beginning of FY 22-23. Capital Improvement Program projects
o WWTP Water Quality Upgrades – The City has worked for the past few years to prepare for necessary Water Quality upgrades at its Wastewater Treatment Plant. In FY 2020-21, the City had allocated $2.25 million to fund Phase One of the upgrades, however, bids came in higher than anticipated. To fund the $2,829,200 project, the City made an $802,000 budget adjustment from the Vehicle Replacement Fund. Construction of Phase 1 was completed in FY21-22.
o The proposed Capital Improvement Program for FY 22-24 Financial Plan is aligned with City Council Goals. Projects include Water and Wastewater facilities upgrades and maintenance, traffic migration and road improvements, a parking structure study, and improvements to parks. Phase 2 and 3 of the WWTP Upgrade project is the largest proposed project totaling approximately $15 million.
300
Changes in City Contracts - As a smaller organization, the City of Solvang maintains many contracts to perform its operations. There are numerous contractual changes in the proposed budget:
o Law Enforcement – The City’s largest annual expense is contracted Police Services with the County of Santa Barbara for Law Enforcement. The City’s total expenditure in FY20- 21 was $1.8 million. In FY 21-22, the Sheriff’s department changed its rates computation methodology and proposed significant increases in charges for services.
Contract cities (Buellton, Carpinteria, Goleta, and Solvang) had negotiated through a dispute resolution a contract amount of $2.1 million. For FY 23-24, which is the last year under the existing contract, Santa Barbara County Sheriff’s Office presented a fee of $2.5 million dollars. The contract Cities have entered a mediation process with the Santa Barbara County Sheriff's Office.
o Marketing / Visitor Center –Per Council Direction and Tourism Advisory Committee recommendations, the proposed budget shows re-organized Marketing Services. The proposed organizational structure adds a local Marketing Coordinator who will manage the marketing services contract and work with local organizations to coordinate special events.
A more detailed look at the differences in operating contract costs is found in the chart below:
Organizational Changes Overview
Being highly reliant on tourism for discretionary revenues, the City experienced a significant decline in revenue due to COVID-19. This led to a reduction in service levels to essential service only. The FY 2020- 21 budget shows a low allocation of funded Full Time Equivalents (FTE) at 25 positions. The City FY 2021/22 Contract
Services
Adopted
Budget
FY 2022/23 Contract
Services
Adopted
Budget
FY 2023/24 Contract
Services
Proposed
Budget
Marketing/Visitor Center $920,915 Marketing/Visitor Center $450,000 Marketing/Visitor Center $450,000 Julefest $100,000 Julefest $100,000
Code Enforcement $40,000 Code Enforcement $40,000 Code Enforcement $40,000 Information Technology $316,647 Information Technology $62,820 Information Technology $62,820 Planning Consultant $100,000
Building $140,000 Building $140,000 Building $140,000
Legal Fees $230,000 Legal Fees $234,000 Legal Fees $234,000 County of Santa Barbara
Law Enforcement $2,210,000
County of Santa Barbara
Law Enforcement $2,468,676
County of Santa Barbara
Law Enforcement $2,468,676
City of Goleta Library $184,855 City of Goleta Liabrary $184,855 City of Goleta Liabrary $184,855 Tree Management $83,500 Tree Management $113,500 Tree Management $113,500 Custodial $300,000 Custodial $151,000 Custodial $151,000 Sidewalk Grinding $40,000 Sidewalk Grinding $40,000 Sidewalk Grinding $40,000 Stormwater Management
Program $90,000
MNS Engineers Stormwater
Management Program $106,950
MNS Engineers Stormwater
Management Program $106,950
Street Sweeping $40,000 Street Sweeping $40,000 Street Sweeping $40,000 TOTAL $4,695,917 TOTAL $4,131,801 TOTAL $4,131,801
Year-to-year comparison: Operating Contracts over $35,000 (annual basis) 301
recovered well once State social distancing restrictions were lifted. FY 2021-22 marked the first year rebuilding the organization and returning service levels back to pre-COVID levels. In FY 2021-22 the City’s reorganization reinstated numerous positions, some of which were modified to best respond to current community needs.
This Financial Plan for FY 22-24 proposes final recommendations to bring the organization back to preCOVID-19 staffing levels to serve our community.
The following organizational changes are proposed:
1. Re-establish Administrative Services Director position to oversee Finance, Human Resources, and Information Technology. This function has been handled by City Manager since onset of COVID-19.
2. Modify Marketing operations structure by establishing Marketing Manager position to manage marketing consultants and work with the community organizations to coordinate special events.
The proposal is not to increase overall marketing budget but to re-allocate management of marketing to this position.
3. Modify Code Enforcement program by adding two part-time positions to monitor downtown and city facilities on weekends and evenings.
Below is a spreadsheet outlining proposed significant changes to City staff positions and salaries as well as an organizational chart for FY 2022-23.
Proposed Budget (FY22/23) Proposed Budget (FY23/24)
Administrative Services Director $ 175,000 $ 180,250
Marketing Manager $ 110,000 $ 113,300
Planning Manager/Director $ 30,000 $ 30,900
Code Enforcement Part-Time
Weekend Workers (no benefits) $ 30,000 $ 30,900
Benefits for HR Manager (part-time) $ 25,000 $ 25,750
Custodial Contract Increase $ 150,000 $ 150,000
Marketing Contract Decrease due to
transfer of Management function to
Marketing Manager
$ (110,000) $ (113,300)
TOTAL GENERAL FUND $ 410,000 $ 417,800
Proposed Significant Changes
302
FY 2022-23 FY 2023-24
City Manager $ 264,903 $ 271,008
Administrative Services Director $ 184,252 $ 197,130
Management Analyst $ 155,679 $ 159,314
City Clerk $ 181,599 $ 186,027
HR Manager (0.5 FTE) $ 94,924 $ 96,741
Planning Manager $ 192,972 $ 197,400
Public Works Director/City Engineer $ 201,166 $ 205,820 Accounting Supervisor $ 141,678 $ 144,729
Maintenance Supervisor $ 112,224 $ 122,635
Assistant Planner $ 120,986 $ 123,429
Office Assistant $ 85,046 $ 86,500
Maintenance Worker II (2) $ 257,211 $ 263,611
Recreation Coordinator $ 85,077 $ 91,023
Recreation Supervisor $ 183,677 $ 189,887
Parks Maintenance I $ 77,875 $ 82,832
Accounting Technician $ 89,911 $ 95,709
WW Collection System Operator (5%) $ 4,314 $ 4,585
Associate Engineer $ 120,858 $ 123,553
Maintenance PW Lead $ 88,230 $ 90,002
Maintenance Parks Lead $ 88,230 $ 90,002
Code Enforcement (2 PT) $ 59,787 $ 63,457
Total $ 2,790,600 $ 2,885,393
Total FTE 21.5 21.5
Proposed Positions for FY 2022-23, FY 2023-24
POSITION
General Fund Only
SALARY & BENEFITS
303
FY 2022-23 FY 2023-24
Water Fund
Utilities Director (50%) $ 132,390 $ 137,127
Water Lead Operator $ 123,902 $ 126,667
Water Operator I (3) $ 278,207 $ 288,016
Water Supervisor $ 204,082 $ 210,939
Utility Billing Clerk (50%) $ 41,129 $ 42,033
Total $ 779,709 $ 804,782
Total Water FTE 6.0 6.0
Wastewater Fund
Utlities Director (50%) $ 132,390 $ 137,127
Wastewater Supervisor $ 215,855 $ 222,712
WWTP Operator III $ 146,237 $ 151,092
WWTP Lead Operator $ 178,996 $ 184,626
WWTP Operator II (2) $ 295,154 $ 303,666
Utility Billing Clerk (50%) $ 41,129 $ 42,033
WW Collection System Operator (95%) $ 81,972 $ 87,118
Total $ 1,091,734 $ 1,128,373
Total Wastewater FTE 7.0 7.0
Total $ 1,871,443 $ 1,933,155
Total FTE 13.0 13.0
Proposed Positions for FY 2022-23, FY 2023-24
Utilities Funds
POSITION SALARY & BENEFITS
304
City of Solvang - PROPOSED FY 2022-24 Organizational Chart
RESIDENTS OF CITY OF SOLVANG
CITY COUNCIL
CITY ATTORNEY CITY MANAGER
ADMINISTRATION
CITY CLERK
MANAGEMENT
ANALYST/ASSISTANT TO
THE CITY MANAGER
ACCOUNTING
SUPERVISOR
OFFICE
ASSISTANT
RECREATION
SUPERVISOR
RECREATION
COORDINATOR
ASSOCIATE
ENGINEER
PLANNING
MANAGER/PLANNING
DIRECTOR (DOQ)
PUBLIC WORKS UTILITIES
MAINTENANCE
SUPERVISOR
LEAD
MAINTENANCE
WORKER
LEAD PARKS
MAINTENANCE
WORKER
MAINTENANCE
WORKER II
MAINTENANCE
WORKER I
PARKS
MAINTENANCE
WORKER I/II
ACCOUNTING
TECHNICIAN
UTILITY BILLING
CLERK
UTILITIES DIRECTOR
HUMAN RESOURCES
MANAGER (PT)
PUBLIC WORKS
DIRECTOR
ASSISTANT
PLANNER
WATER
SUPERVISOR
WASTEWATER
SUPERVISOR
LEAD WATER
OPERATOR
LEAD WW
OPERATOR
WATER OPERATOR
II
WATER OPERATOR
I
WW OPERATOR III
WW OPERATOR II
WW OPERATOR I
COLLECTION
SYSTEM OPERATOR
INFORMATION
TECHNOLOGY
(Contract)
BUILDING
(Contract)
SB COUNTY LAW
ENFORCEMENT (Contract)
MARKETING
(Contract)
VISITOR CENTER
(Contract)
RECREATION
SPECIAL EVENTS
(Contract)
CODE
ENFORCEMENT
(Contract)
JANITORIAL
(Contract)
STORMWATER
(Contract)
ADMINISTRATIVE
SERVICES DIRECTOR
MARKETING AND
EVENTS
MANAGER
WATER
OPERATOR I
305
Economic /Policy/Legislative Issues Facing the City
There are several factors of uncertainty that the City Council and the community should keep in mind with the proposed FY 2022-2024 budget:
1. Economic outlook is uncertain due to recovery from COVID-19 and fuel prices spiking inflation.
2. The State is continuing to experience drought which will cause changes in water operations.
3. The City is considering Phase 2 of the Wastewater Treatment Plant upgrade which will exceed $15 M.
In order to fund this project, the City would have to utilize financing, which is not currently used by the City.
4. The Law Enforcement Services Contract is currently under dispute by the Cities due to unreasonable proposed increases in cost. The cost of law enforcement services has increased from $1.8 million to $2.5 million per year.
5. CalPERS (City’s Pension provider along with majority of California cities) unfunded liabilities and stability of the fund continue to be a concern. The City’s unfunded liability for pensions is $5 million and $2 million for retiree health. As CalPERS continues to stabilize the fund through policies, the City will continue to see increases in required payments.
6. The City is currently performing a comprehensive update of the General Plan setting the path and vision for the next 20 years. The policy decisions will influence the City’s framework and influence infrastructure planning.
Agency Request Funding
Solvang values its nonprofit organizations and community partners. Each year, the City of Solvang tries to share a portion of its revenues with these organizations to help support their missions. The current City Council policy focuses on funding organizations that support humanitarian organizations with a specific focus to assist seniors, which makes up a large demographic of the community.
On the following page are the grants approved by the City Council for Fiscal Year 2022/23. 306
Atterdag at Home
Buellton Senior Center
(SYV Senior Citizens
Foundation)
Santa Ynez Pirate Football
Santa Ynez Valley Fruit
and Vegetable Rescue
Santa Ynez Valley Senior
Advisory Council (dba
Solvang Senior Center)
Solvang Arts and Music
Foundation (Solvang
Santa Ynez Valley People
Helping People
Grant Funding Total
Elverhoj Museum (FY
2022-23 Contract
Previously Awarded)
Solvang Chamber of
Commerce
Solvang Senior Center
Solvang Festival Theater
Solvang Danish Days
Foundatuon
Santa Ynez Valley Rotary
Club Foundation
Additional Funding Total
GRAND TOTAL $ 463,500 $ -
$ 100,000 TBD
$ 50,000 TBD
$ 25,000 TBD
$ 12,500 TBD
$ 50,000 TBD
$ 60,000 TBD
$ 320,0000 $ -
$ -
City of Solvang
FY 2022-23 & 2023-24 Funding Requests
Grant Funding Applications Received
$ 35,000 TBD
Additional Funding Requests
Fiscal Year 2022/2023 Approved Fiscal Year 2023/2024 Requested $ 20,000
$ 1,000
$ 15,000
$ 70,000
$ 5,000
$ 143,500
TBD
TBD
$ 20,000 TBD
TBD
TBD
TBD
307
1911 1914 1928 1936 1939 1940s
The colony of Solvang
founded
Atterdag
College opens
Solvang
becomes known
as the Danish
Capital of
America
Bethania Lutheran
Church constructed
First Danish
Days celebration
takes place
Crown Prince
Frederik IX and
Crown Princess
Ingrid of Denmark
visit
Solvang History / Profile
Indigenous Peoples
Prior to western settlement, the area that is now Solvang was inhabited primarily by the Chumash tribe of Native Americans.
The Chumash historically occupied the central and southern coastal regions of California, in portions of what is now San Luis Obispo, Santa Barbara, Ventura, and Los Angeles Counties. The arrival of Spanish missionaries and the subsequent Mexican occupation ultimately disrupted and displaced the Chumash from the area.
Mission Santa Inés
Mission Santa Inés was established on September 17, 1804, by father Estévan Tapís as part of the expansion of the mission system by Spanish missionaries. The mission was constructed as a mid-point between Mission Santa Barbara and Mission La Purísima Concepción. In 1820 a grist mill was built to grind wheat oats, barley, and corn. The fulling mill, built in 1821, is one of the earliest industrial sites in California and the only known water-powered fulling mill on the West Coast.
With the coming of Mexican-era California in the 1820s, the industrialization of Mission agricultural enterprises slowed. In 1836 Mission Santa Inés was divided under orders from Mexican Governor Mariano Chico. Through a combination of good luck and respectful owners the entire complex has been preserved in its original agricultural context. Previous owners Ellen and Harry Knill, comprehending the immense value to history and understanding what it represents, not only took care to preserve the site, but sponsored archaeological studies and roofed the mill buildings before selling the property to the Santa Barbara Trust for Historic Preservation in 1996.
HISTORIC
TIMELINE
Early History
Present day Solvang is on land that
was once part of the Rancho San
Carolos de Jonata, a land grant given
to Joaquin Carrillo and Jose Maria
Covarrubias by Mexican Governor Pio
Pico in 1845. The land grant covered
approximately 26,600 acres and was
predominately used for agriculture
and cattle. In 1872, Carrillo and
Covarrubias sold the entire Rancho to
Vermont native Rufus Thompson Buell.
Late in the 1870s, Buell was forced to
sell approximately 11,000 acres of the
Rancho due to severe drought.
In 1910, three Danish immigrants
(Reverend Benedict Nordentoft,
Reverend J.M. Gregersen and
Professor P.P. Hornsyld) established the
Danish American Colony corporation
in hopes of creating the first DanishAmerican colony on the west coast.
In January 1911, the corporation
purchased nearly 9,000 acres of land
once owned by Buell from the Santa
Ynez Development Company. The new
colony was named Solvang, meaning
“Sunny Fields” in Danish.
308
Early Growth,
1911-1930
Early settlers to Solvang moved fast
to create a strong and independent
community. By 1914, Solvang
constructed a hotel, multiple schools,
a general store, a bank, and a vehicle
repair shop to service vehicles on their
way to southern California. During this
period, Solvang established itself as
a self-reliant agricultural community,
in which many of the early settlers
founded dairies.
With the arrival of electricity and the
automobile in the 1920s, Solvang
continued to grow. As its economy
grew, so did its population. To meet the
needs of the community, more homes
and businesses were constructed. This
growth ultimately shaped Solvang into
the city it is today. Many businesses
had located on Main Street (today’s
Copenhagen Drive) and Gaviota Road
(today’s Alisal Road). Some residences
were built along Lompoc Road, which is
today’s Mission Drive (Highway 246).
The Danish Capital of America:
A New Identity, 1930-1960
By the 1930s, Solvang had become the largest town in
the Santa Ynez Valley. Lumber yards, drugstores, feed
stores, meat markets, and car dealerships were all
added to serve the growing population. In 1936, the
25th anniversary of Solvang’s founding, the residents
held a three-day celebration honoring their Danish
heritage. The celebration (June 5-7) included a
torchlight procession, plays, pageants, a parade, and
folk dancing and singing. In 1937, Solvang organized
another community-wide celebration tied to its
Danish history and the tradition of Danish Days was
created.
With World War II in full swing by the early 1940s,
many residents either joined the war effort or moved
out of the area to find better job opportunities.
By the mid to late 1940s, Solvang was losing its
economic base. After being named “Little Denmark”
by the Saturday Evening Post magazine in 1947,
visitors came seeking the Danish culture portrayed
in the Post article. Solvang decided to fully embrace
the concept of tourism. Businesses remodeled their
storefronts and new buildings in the downtown were
constructed in Old World Danish style. Buildings
emulating half-timbering and Danish street names
became commonplace in the 1950s, and the first
of the town’s three iconic Danish windmills was
constructed.
1951
Solvang Municipal
Improvement
District (SMID)
formed
1947
Copenhagen Square
was built
1964
Sana Ynez Valley Cottage
Hospital constructed
1991
Replica of Rundetårn
constructed
2004
Solvang featured
in Oscar award
winning film
“Sideways”
1985
Solvang
incorporated as
a city
309
Present Day
Though the Solvang Village area is much like it has been for the past several decades, the city has grown to accommodate increased population. Most neighborhoods consist of single-family homes.
Solvang has evolved into a widely recognized tourist destination due to its unique architecture, surrounding wine country, and its proximity to Mission Santa Inés. The city’s economy and approximately 5,800 residents rely heavily on tourism. The city’s architecture and setting are well known throughout California and the nation, and the city’s identity and economic vitality are aligned closely to the aesthetic character of the community. The city’s compact development contributes to its charm and pedestrian-friendly atmosphere.
Regional Setting
The city is located in Santa Barbara County, approximately 46 miles northwest of Santa Barbara and 15 miles north of the Pacific coast. The city of Buellton is located to the west, the town of Santa Ynez to the east, and the communities of Los Olivos and Ballard to the north. Solvang is located in the Santa Ynez Valley in the central part of Santa Barbara County. The city is surrounded by the Purisima Hills to the north, the upper Santa Ynez Valley to the east, the Santa Ynez Mountains to the south, and the lower Santa Ynez Valley to the west. Solvang is situated primarily along an alluvial plain formed by the Santa Ynez River and on the southeastern edge of the Purisima Hills State Route 246 bisects Solvang and provides a key regional east-west link between Highway 101 and State Route 154. 310
Solvang Vision / Strategic Goals
The City conducted a financial plan survey of its residents during January – February 2022 to weigh in on different aspects of the City. The City also held a special financial plan workshop of the City Council on Saturday, February 26, 2022.
On March 14, 2022, the City Council adopted the following goals and priorities for FY 2022-23 & FY 2023-24:
City Council Goals for Fiscal Years 2022-24 Financial Plan Goal #1: Enhance Local Water Supply & Strive for Water Independence Priorities -
• Access to water (wells)
• Reservoirs expansion
• Wastewater Treatment Plant Upgrade including Recycled Water Goal #2: Develop Additional Parking with focus on Underground Parking Priorities -
• Consider Parking Lot 2 restructure to expand Solvang Park • Develop options for underground parking including Parking Lot 4 • Seek out mixed-used developments (live/work in same place) through Public/Private partnerships
• Lease private parking lots for public use
311
Goal #3: Improve Circulation and develop Multi-Modal Transportation Options
Priorities -
• Add sidewalks
• Develop bike lanes
• Improvements to Route 246 (Mission Drive) including
synchronized pedestrian crossings and traffic lights
• Wayfinding for traffic and pedestrians
Goal #4: Ensure Fiscal Sustainability and invest in Infrastructure Priorities -
• Sales Tax increase by 1% for infrastructure
• Explore Downtown Business Improvement District
• Consider funding significant Public Projects with Debt Issuance Goal # 5: Support and diversify Tourism while supporting and honoring Local Organizations serving our community
Priorities -
• Increase mid-week visitor stay
• Encourage private development or partnering with County of Santa Barbara for development of a small Convention Center while honoring and improving facilities for the Veterans (include Library needs)
• Proactively seek out small conventions to be held in Solvang • Solvang focused marketing
312
Linking City Goals to Implementing Departments/Programs:
Goal #1: Enhance Local Water
Supply & Strive for Water
Independence
Goal #2: Develop Additional Parking
with focus on Underground Parking
Goal #3: Improve Circulation and
develop Multi-Modal
Transportation Options
Goal #4: Ensure Fiscal Sustainability
and invest in Infrastructure
Goal #5: Support and diversify
Tourism while supporting and
honoring Local Organizations
serving our community
Utilities Department
- Water Supply and Distribution
- Wastewater Treatment Plant
- Groundwater Sustainability Agency
Public Works Department
- Engineering Division
Public Works Department
- Engineering Division
Administration Department
- Administrative Services
- Marketing / Tourism
- Planning & Building
Public Works Department
- Maintenance Division
Administration Department
- Administrative Services
- Marketing / Tourism
- Recreation
Administration Department
- Planning and Building
- Administrative Services
Public Works Departments
- Engineering Division
Utilities Department
- Water Supply and Distribution
- Wastewater Treatment Plant (WWTP)
Administration Department
- Planning and Building
313
City of Solvang, California – Statistics
City Information:
Date of Incorporation: May 1, 1985
Date of Charter City Status: 2006
Form of Government: Council/Manager
Geographic Area: 2.4 square miles
Elevation: 505 ft
County: Santa Barbara
Composition of Population:
Solvang, CA Santa Barbara
County
California
Population estimate, July 1, 2021 6,048 446,475 39,237,836 Age and Sex
Persons under 5 years 2.4% 6.1% 6.0%
Persons under 18 years 19.6% 22.1% 22.5%
Persons 65 years and over 23.2% 15.7% 14.8%
Female persons, percent 55.3% 50.0% 50.3%
Household Information
Median Household Income $83,431 $74,624 $78,672
Median Value of owner-occupied
housing units (2016-2020)
$725,100 $610,300 $538,500
Owner Occupied Housing (2016-2020) 58.8% 52.3% 55.3%
Persons per household, (2016-2020) 2.34 2.86 2.94
Education
High School graduate, age 25+ years
(2016-2020)
96.0% 83.9% 81.8%
Bachelor’s Degree or higher age 25+
years (2015-2019)
39.0% 35.0% 34.7%
Ethnic Composition
White alone, not Hispanic or Latino 73.6% 43.8% 36.5%
Hispanic or Latino 17.6% 46.0% 39.4%
Asian alone 2.0% 6.0% 15.5%
Black or African American 3.2% 2.4% 6.5%
American Indian or Alaska Native 1.5% 2.1% 1.6%
Native Hawaiian and other Pacific
Islander
0.0% 0.3% 0.5%
Two or more races 3.9% 3.8% 4.0%
Source: US Census Bureau, Population estimates, July 1, 2021 314
City Infrastructure:
Water line
o 40 miles
Sewer line
o 32 miles
Streets
o 25 miles
Transit
o Santa Ynez Valley Transit
Transportation
o Mission Drive (Caltrans State Route 246) – Major east-west route o Alisal Road – Primary/Secondary north-south arterial road o Alamo Pintado Road – Primary north-south arterial road City / Community services:
- Parks
o 205 acres of parkland, recreational areas and city facilities that function as community gathering places.
o 3 active parks:
Hans Christian Andersen Park, Solvang Park, Sunny Fields Park o 2 passive parks:
Creekside Place Park, Alisal Commons Park
- Library
o 1 – Solvang Library (Operated by City of Goleta)
Circulating items: 18,375 (books, audiobooks, DVD’s, magazines) Circulation: 61,724 (FY 19/20)
- Museums / Historical Missions
o 6 – Bethania Lutheran Church, Elverhoj, Hans Christian Andersen, Old Mission Santa Ines, Solvang Vintage Motorcycle, Wildling
- Schools
o 1 – Solvang School (Kindergarten – 8th Grade)
- Hospitals
o 1 – Santa Ynez Valley Cottage Hospital
- Fire Station
o Station 30 (Operated by Santa Barbara County Fire District) - Police Station
o Solvang Substation (Operated by Santa Barbara County) 315
Solvang Economy Information
Solvang Business Licenses 2016: 2017: 2018: 2019: 2020: 2021:
881 880 927 875 841 875
Job Growth: Solvang vs. Santa Barbara County
Description Employment Median Household Income
2011
Jobs
2019
Jobs
2011 to
2019
change
2011 to
2019
CAGR
2011
MHI
2019
MHI
2011 to
2019 MHI
Change
2011 to
2019 MHI
CAGR
Solvang 2,358 3,070 712 3.35% $61,133 $83,431 22,298 3.96% Santa Barbara
County
195,736 213,438 17,702 1.09% $61,896 $74,624 12,728 2.37% Solvang’s Ten Largest Principal Employers: Fiscal Year Ended June 30, 2021 Employer Name Number of
employees
Rank % of total City
employment
Industry
Alisal Guest Ranch
& Resort
326 1 10.87% Arts, entertainment, and recreation, and
accommodation and food services
Atterdag Village 163 2 5.43% Health care and social assistance New Frontiers
Market
107 3 3.57% Retail trade, and accommodation and food
services
Santa Ynez
Cottage Hospital
88 4 2.93% Health care and social assistance
Landsby/Mad &
Vin
69 5 2.30% Accommodation and food services
Solvang Unified
School District
68 6 2.27% Educational services
Valley Fresh
Market
62 7 2.17% Retail trade, and accommodation and food
services
Solvang Brew 51 8 1.70% Accommodation and food services; manufacturing
Hotel Corque 38 9 1.27% Accommodation and food services Nielsen Building
Materials
27 10 0.90% Wholesale and retail trade
Source: City of Solvang Annual Comprehensive Financial Report, 2021 Key Characteristics of these employers are as follows:
• Hospitality/food service, healthcare, and retail trade industries dominate the local economy from the standpoint of major private-sector employers.
• Hospitality/food service employers: Alisal Guest Ranch & Resort, Mad & Vin, Hotel Corque, and Solvang Brew (also a beverage manufacturer) are the primary dollar-importing businesses among those on the list.
• The School District is the largest public-sector employees. • These major employers, taken together, constitute almost a third of total employment in Solvang
316
FINANCIAL POLICIES
STRATEGIC GOALS & FINANCIAL PLANNING
A. Strategic Plan
The City will establish a Strategic Plan setting forth the long-term vision and strategic direction for the City of Solvang. The Strategic Plan will provide a long-term perspective for service delivery and budgeting, thus establishing links between authorized spending and broad organizational goals.
B. Financial Plan
Through the process of financial plan development, the City will:
1. Identify community service level needs for essential services
2. Establish financial plan goals in alignment with community vision and the Strategic Plan
3. Identify available resources and organize programs required to provide these services
4. Identify program activities, program objectives, and establish program policies to deliver desired outcomes
5. Set standards to measure and evaluate performance
BUDGET MONITORING
The City will formally review the City’s fiscal condition, and amend appropriations if necessary, at mid-point after the beginning of each financial plan.
LONG-TERM FINANCIAL PLANNING
A. Fiscal Forecasts
The City will evaluate long-term structural budget balance through development of five-year forecasts for all major operating funds, Capital Improvement Program, and Debt Service. The five-year forecasts will be analyzed and updated with each financial plan for most current trends in revenues and expenditures.
B. Balanced Budget
The City will maintain a balanced budget for the Financial Plan. The budget is balanced when:
317
1. The sum of estimated revenues and appropriated Fund Balances/Net Position is equal to appropriations.
2. Operating Revenues and Transfers-In must fully cover Operating Expenditures/ Expenses, including debt service and Transfers-Out. Operating Expenditures/Expenses for the purposes of balancing the annual budget shall include that year’s contribution to capital Funds deemed required to maintain existing assets. Further, Operating Expenditures/ Expenses shall include the portion of Funds required to maintain the viability of internal service Funds for the purposes in which they were created.
3. Minimum reserves policy levels must be maintained.
4. The balancing of Operating Revenues and Operating Expenditures (as defined above) is a goal that should be applied over a period of time which extends beyond current appropriations. Temporary shortages or operating deficits can and do occur, but they shall not be tolerated as extended trends.
C. Appropriations of One-Time Funds
One-time funds should only be applied to one-time appropriations.
One-time funds are defined as:
a) Over-realized revenues and expenditures savings between the budgeted appropriations and actual revenue and expenditures.
b) Fund reserves above minimum policy requirements
One-time appropriations are defined as:
a) Investment in Capital Improvement Program
b) Paying down unfunded liabilities
c) Appropriations toward short-term initiatives in alignment with long-term strategic goals
FUND BALANCE RESERVE/ WORKING CAPITAL
Fiscal stability is an important factor to the City. The City desires to maintain a prudent level of financial resources to guard its stakeholders against service disruptions in the event of unexpected temporary revenue shortfalls or unpredicted one-time expenses. In addition, this policy is intended to document the appropriate reserve level to protect the City’s credit worthiness.
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A. General Fund
1. The City shall maintain a Contingency General Fund Balance Reserve of 50% to address unanticipated, non-reoccurring needs. It is the intent of the City to limit the use of the Contingency Reserve. Reserves shall not normally be applied to recurring annual operating expenditures. Reserves may, however, be used to allow time for the City to restructure its operations in a deliberate manner (as might be required in an economic downturn), but such use will only take place in the context of an adopted long-term plan.
2. The City shall establish and maintain a Capital Improvement Program (CIP) reserve equal to 50% of the total CIP expenditures planning over a five-year period. City shall revenue the funding level annually.
3. The City’s top two General Fund revenues are Transient Occupancy Tax (TOT) and Sales Tax. These revenues constitute approximately 65% of the General Fund total revenue.
The City shall set-up a General Fund Revenue Stabilization Reserve to smooth out impacts of economic fluctuations. In any fiscal year where TOT & Sales tax actual revenues are over-realized by more than 3% of budgeted amount and the amount collected is higher by 3% of the five-year preceding historic average, the City shall consider setting aside the over-realized revenue in the General Fund Revenue Stabilization Reserve.
B. Enterprise Funds: Water Fund & Sewer Fund
Enterprise funds are a proprietary fund type used to report an activity for which a fee is charged to external users for goods or services. The City shall apply one-time over-realized revenues and expenditure savings in a fiscal year toward building a working capital reserve to a minimum level of Working Capital in Enterprise Funds equivalent to six months of regular, ongoing operating expenses (except for Transit fund). The City shall achieve this reserve goal by Fiscal Year 2025-26.
CAPITAL IMPROVEMENT PROGRAM FUNDING
The City is committed to maintain the civic assets it already has in place. The City will add new assets or upgrade existing assets to accommodate the City’s long-term strategic goals and Council adopted plans, growth, and future public needs. The City will implement a formal and integrated with the Financial Planning approval process for projects in the long-term financial plan.
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The City will develop and integrate a long-term Capital Improvement Plan funding plan with Financial Planning process and fiscal forecasts. The City’s Capital Improvement Funding Plan will include:
1. Capital Improvement Program Fund which will set aside funds for Capital Improvement Program current and future funding needs.
2. Capital Improvement Program funding needs will include replacement and maintenance of existing assets and addition of new assets in alignment with the City Council policies and adopted plans.
3. When considering any new asset, the City will carefully consider its financial ability to operate and maintain the asset.
DEBT FINANCING
The City will consider the use of debt financing for one-time capital improvement project only when the project’s useful life will exceed the term of the financing. Additionally, the City will adhere to the following policies when evaluating debt financing feasibility:
1. Debt Financing Revenue Sources
Capital improvements will be financed primarily through user fees, services charges, assessments, special taxes, land-based financings, or developer agreements when benefits can be specifically attributed to users of the facility. Accordingly, development impact fees should be created and implemented at levels sufficient to ensure that new development pays its fair share of the cost of constructing necessary community facilities.
2. Debt Capacity
a) General Purpose Debt Capacity:
The City will carefully monitor its levels of general-purpose debt. Because the general purpose debt capacity is limited, it is important that the City only use general purpose debt financing for high-priority projects where the City cannot reasonably use other financing methods.
b) Enterprise Funds Debt Capacity:
The City will set enterprise fund rates at levels needed to fully cover debt service requirements as well as operations, maintenance, administration and capital improvement costs.
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FIVE-YEAR FUND FORECASTS
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GENERAL FUND FORECAST
The General Fund is the primary operating fund of a government. The City of Solvang general fund revenues are derived from Transient Occupancy Taxes, Sales Tax, Property Tax, Fees for Services, Overhead Contributions from the Enterprise Funds, Interest Income and Transfers from Special Revenue Funds.
The General Fund revenues fund the general operating government activities as well as the capital improvement and infrastructure needs not otherwise funded through business activities of Enterprise Funds.
FORECAST
COVID-19 has had a large impact on the City’s General Fund. Approximately 50% of the City’s General Fund revenue comes from Transient Occupancy Tax. In March 2020, stay-at-home orders were enacted and Solvang’s TOT revenues grinded to a halt. The spring and summer months are very popular times for tourists to visit Solvang and the impact was substantial. In all, the City lost approximately $2 million in TOT revenues.
In Fiscal Year 2019-20 significant budgetary reductions were implemented contracting City operations to essential services only. This resulted in significant re-organization and elimination of positions within the General Fund to achieve savings, per Council policy direction.
Fortunately, Solvang’s tourism economy has rebounded well and current Fiscal Year 2021-22 TOT and sales tax receipts are expected to be a record high with TOT at approximately $5 million and sales tax at approximately $2 million in receipts. Another source of assistance the City received is funding from the American Rescue Plan.
Solvang is scheduled to receive $1.4 million in total. Half of the funds have already been received and another half is expected to be received at the beginning of next fiscal year. As a result of the improving tourism economy, and stimulus support, the proposed budget is balanced meaning that ongoing revenues meet ongoing expenditures.
The General Fund graph below shows the actual revenue and expenditure trends from Fiscal Year 2016-17 through current, the proposed Fiscal Year 2022-23 and FY2023-24 Budgets, and a forecast forward through Fiscal Year 2025-26. In summary, the projections show that the General Fund is structurally balanced to fund ongoing essential services with ongoing revenues. The graph below shows Revenue in blue, Expenditures in orange, and Fund Balance in grey.
The expenditure assumptions include recommended organizational changes as presented in this report.
Expenditures also include Capital Improvement Assumptions.
The revenues include impacts of COVID-19 and anticipated levels of recovery. Revenue assumptions also include one-time funding from American Rescue Plan in the amount of $1.3M.
Even though this forecast continuesto show a strong fiscal position and long-term fiscal health, the fund balance steadily declines throughout the forecasted timeframe due to one-time investments in infrastructure. This forecast also does not include impacts of the uncertainties. The City should continue to manage General Fund expenditures vigilantly and look for opportunities to increase revenues via economic development and increases in taxes and fees. The following uncertainties should be recognized when making policy decisions:
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1. Economic outlook is uncertain due to recovery from COVID-19 and fuel prices spiking inflation.
Inflation can cause significant unanticipated increases in both operating costs and Capital Improvement Projects.
2. CalPERS (City’s Pension provider along with majority of California cities) unfunded liabilities and stability of the fund continue to be a concern. The City’s unfunded liability for pensions is $5 million and for retiree health $2 million. As CalPERS continues to stabilize the fund through policies, the City will continue to see increases in required payments.
3. The City is currently performing a comprehensive update of the General Plan to setting the path and vision for the next 20 years. The policy decisions will influence the City’s framework and influence infrastructure planning.
FORECAST ASSUMPTIONS HIGHLIGHTS
REVENUE
Transient Occupancy Tax, Sales Tax, and Property Tax constitute approximately 80% of all General Fund revenues.
Transient Occupancy Tax (TOT): Transient Occupancy Tax is approximately 50% of the total General Fund revenues. Occupancy tax total revenue collected decreased at an average rate of 1.6% over the last five fiscal years. This decrease is due to the 26% decrease experienced in Fiscal Year 2019-20 when stay-at-home orders forced hotels to be closed during the COVID-19 pandemic. Forecasts are positive as tourism has rebounded $-
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General Fund Forecast
Revenue Total Expenditure Operating Expenditure
Capital Expenditure Fund Balance
323
steadily over the past year. In fact, current fiscal year TOT is expected to be record high exceeding pre-COVID levels.
The graph below shows TOT growth by year.
Tourists come to Solvang throughout the entire year, but especially during the summer months. The following graph shows TOT cash collections by year. The TOT cash collections show seasonality with higher TOT revenue in the summer months versus the winter season.
As visible in the chart, COVID-19 had a significant impact on City revenues during FY19-20. In all, the City lost approximately $2 million in TOT revenues due to the stay-at-home closures attributed to the COVID-19 pandemic.
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Transient Occupancy Tax
Occupancy Tax Occupancy Tax % change
324
Sales Tax: Sales Tax is approximately 16% of the total General Fund revenues. Sales Tax total revenue collected has been increasing at an average rate of 6.2% over the last five fiscal years.
The graph below shows Sales Tax growth by year and by category of activity. Sales tax was impacted during the stay-at-home closures of COVID-19 but rebounded strongly once visitors began returning to Solvang. $-
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Transient Occupany Tax - Monthly Cash Collections
FY 2009-10 through FY 2020-21
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Sales Tax
Sales Tax Sales Tax % change
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The following graph shows annual Sales tax collected and annual Sales Tax collected adjusted for inflation.
Property Tax: Property Tax is approximately 16% of the total General Fund revenues. Property Tax total revenue collected has been increasing at an average rate of 3.2% over the last five fiscal years.
The graph below shows property tax growth by year.
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Solvang 2022Q1 History Chart
Annualized Sales Tax Annualized Sales Tax (Inflation Adjusted) -6.00%
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Property Tax Property Tax % change
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The City also receives additional revenues from its various fees for services, including franchise fees, business certificates, planning and building fees, recreation fees and public works permitting fees. Collectively, these fees for services amount to approximately $615,000 each year.
The following graph details the sources included in the Fees for Services revenue categories, which includes a slight increase in 2022-23 and 2023-24 versus 2021-22.
EXPENDITURE
The table below shows the top five General Fund operating expenditures by category as a percent of total General Fund allocations based on the actual FY 2020-21 amounts, budgeted FY 2021-22 amounts and proposed budgets for FY 2022-23 and FY 2023-24.
General Fund Operating Expenditures
Actual (FY20/21) Adopted Budget
(FY21/22)
Adopted Budget
(FY22/23)
Proposed
Budget
(FY23/24)
Salaries & Benefits 24% 30% 22% 28%
County Contracted Services 29% 27% 22% 27%
Services 23% 21% 14% 16%
Tourism 11% 10% 3% 3%
Utilities 4% 3% 2% 2%
0 50,000
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Franchise Fees Business Certs/Fees Planning/Building Fees Recreation Fees PW Permit Fees Fees for Services
2020-21 2021-22 2022-23 2023-24
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Expenditure Assumptions
The following categories in the General Fund Expenditures carry the most significant impacts on the General Fund net financial position.
Pension Unfunded Liability
The City provides employees with pension benefits through a contract with California Public Employee’s Retirement System (CalPERS). In 2016, the CalPERS Board adopted a policy with a lower anticipated rate of return, thus significantly increasing required pension contributions to the City. The amount required to be paid toward unfunded liabilities to CalPERS will grow from $262 thousand in Fiscal Year 2019-20 to $470 thousand in Fiscal Year 2024-25. Rates will continue to increase through fiscal year 2027-28 and additional increases may apply based on CalPERS Board policy decisions to address unfunded liabilities.
County Contracted Services
The City of Solvang contracts with the County of Santa Barbara for Law Enforcement, Library, and Animal Services. For Fiscal Year 2021-22, the Santa Barbara County Sheriff’s office presented increases ranging from 30 to 40 percent to the contract cities. The cities had disputed the increase due to unreasonable changes to the calculation methodology and settled the dispute at about half of the proposed increase. For Fiscal Year 2022-23, the Sheriff's Office presented another significant increase which is currently under dispute. The comparative costs have increased from Fiscal Year $1.8 million two years ago, to $2.1 million in the current fiscal year, and proposed $2.5 million for Fiscal Year 2022-23 by the Sheriff’s Department.
Capital Improvement Program (CIP)
The City adopts a 10-Year Capital Improvement Program plan annually. The CIP is developed along with the operating budget process to meet the City’s overall priories in alignment with short and long-term plans and fiscal considerations. This forecast includes assumptions for CIP allocations based on the presented CIP plan.
The proposed Fiscal Year 2022-23 Budget includes several studies to assess the CIP infrastructure needs. The proposed Capital Improvement Program for Fiscal Years 2022-24 Financial Plan is aligned with City Council Goals. Projects include Water and Wastewater facilities upgrades and maintenance, traffic migration and road improvements, parking structure study, and improvements to parks.
Salary & Benefits Operating Expenditures
The forecast assumes 3% annual increases in Salaries & Benefits in the outer years, which would include Cost of Living Increases, general increases in healthcare and other insurance and step-increases.
Other Operating Expenditures
The forecasts assume 3% inflation on cost of operating expenditures. 328
WATER ENTERPRISE FUND FORECAST
The Water Enterprise Fund is a proprietary type of fund used to report an activity for which a fee is charged to external users for goods or service. The Water Fund revenues are derived from water charges for providing the services. The City of Solvang has conducted a water rate study during FY 2021-22, which was approved by the City Council in June 2022. The new rates will take effect August 1, 2022. The following forecasts reflect these proposed rate increases. Previously, the City of Solvang water fees have not been raised since 2016.
FORECAST
The Water Fund is experiencing a few different stresses at the current time. The Solvang City Council declared a Stage One Drought in the City in April 2021, and a stage two drought in August 2021. The State of California has experienced another dry spring season and reservoir levels are low and will continue to deplete during the summer months. Solvang relies primarily on State water and local wells for its water supply. For calendar year 2021, Solvang received a historic low 5% allocation of State water, which matches the previous all-time 329
historic low. As a result, City Council approved a purchase of $400,000 of supplementary water in Fiscal Year 20-21 and another $675,000 purchase of supplemental water in Fiscal Year 2021-22, negatively impacting the Water Fund. Furthermore, the State is indicating that conditions may continue to worsen. The City of Solvang local water supply from wells is not sufficient to cover the water usage demand. Only about half of the City’s water usage is derived from local sources. On a positive note, the City will have paid off the long-term debt through the Central Coast Water Authority Bond, which was a long-term infrastructure debt payable to the State. This will result in ongoing expenditure savings of approximately $800,000 starting in Fiscal Year 2022-
23. The City is also enrolled in a process to purchase additional Table-A water through an agreement with the County and several other jurisdictions. The timing of purchase is unknown at this time and the City holds $800,000 in reserves for this purchase. This amount was a transfer of General Fund dollars to the water fund.
The Water Fund graph below shows the actual revenue and expenditure trends from Fiscal Year 2016-17 through current, the proposed Fiscal Years 2022-24 Budget, and a forecast forward through Fiscal Year 2026-27.
In summary, the Water Fund revenues are projected to meet ongoing expenditures given the adopted rate increases. However, capital improvement needs outlined in the CIP section of this budget and drought conditions place burden on the fund. Major Capital Improvement Projects will require financing.
The graph below shows the Water Fund forecast with water rates increases. $(6,000,000)
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2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Water Fund Forecast
Revenue Total Expenditure Operating Expenditures Capital Improvement Program Fund Balance 330
FORECAST ASSUMPTIONS HIGHLIGHTS
REVENUE
Water charges are the funding source for the Water Fund. Enterprise funds are business activity funds that are structurally balanced by funding all operating and capital expenditures through charges to customers. General Fund allocations can be applied to fund Enterprise Funds activities, but this practice limits the availability of General Fund sources to provide with general governmental activity core services both for operations and investment in capital. In the past the City of Solvang allocated General Fund dollars to fund the Water Fund activities. For example, in Fiscal-Year 2018-19, the General Fund contributed to the Water Fund $405 thousand for the Water Meter Replacement Project.
EXPENDITURE
The table below shows the top four Water Fund operating expenditures by category as a percent of total Water Fund allocations based on the actual FY 2020-21 amounts, budgeted FY 2021-22 amounts and proposed budgets for FY 2022-23 and FY 2023-24.
Water Fund Operating Expenditures
Actual (FY20/21) Adopted Budget
(FY21/22)
Adopted Budget
(FY22/23)
Proposed Budget
(FY23/24)
Utilities 67% 58% 38% 42%
Salaries & Benefits 9% 10% 10% 10%
Services 4% 3% 4% 3%
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Fiscal Year
Water Revenue
Water Revenue Water Revenue % change
331
Expenditure Assumptions
The following categories in the Water Fund carry the most significant impacts on the Water Fund net financial position.
State and Purchased Water Payments
The forecast is based on State water payment forecast developed by the Central Coast Water Authority. The Central Coast Water Authority forecast is based on costs associated with the State water delivery system to the City.
Capital Improvement Program (CIP)
The City adopts a 10-Year Capital Improvement Program plan annually. This forecast includes assumptions for CIP allocations based on the presented CIP plan.
The proposed Fiscal Years 2022-24 Financial Plan includes several studies to assess the CIP infrastructure needs.
The next financial plan forecast will be adjusted based on the results of the studies and the General Plan Update.
Current inflation trends pose potential significant risk that CIP expenditures will rise above budget.
Pension Unfunded Liability
The City provides employees with pension benefits through a contract with California Public Employee’s Retirement System (CalPERS). In 2016, the CalPERS Board adopted a policy with a lower anticipated rate of return, thus significantly increasing required pension contributions to the City. The amount required to be paid toward unfunded liabilities to CalPERS will grow from $262 thousand in Fiscal Year 2019-20 to $470 thousand in Fiscal Year 2024-25. Rates will continue to increase through fiscal year 2027-28 and additional increases may apply based on CalPERS Board policy decisions to address unfunded liabilities.
Salary & Benefits Operating Expenditures
The forecast assumes 3% annual increases in Salaries & Benefits and operating expenditures, which would include Cost of Living Increases, general increases in healthcare and other insurance and step-increases.
Current inflation trends could significantly impact operating expenditures. Staff will monitor trends closely throughout the year.
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WASTEWATER ENTERPRISE FUND FORECAST
The Wastewater Enterprise Fund is a proprietary type of fund used to report an activity for which a fee is charged to external users for goods or services. The Wastewater Fund revenues are derived from wastewater charges for providing the services. The City of Solvang has conducted a wastewater rate study during FY 2021- 22, which was approved by the City Council in June 2022. The new rates will take effect August 1, 2022. The following forecasts reflect these proposed rate increases. The City of Solvang wastewater fees have not been structurally updated since 2011 and are as follows:
FORECAST
The Wastewater Fund is experiencing significant stresses at the current time. Mainly, these stresses are related to capital expenses needing to take place at the Wastewater Treatment Plant. The most critical improvement was completed in the current fiscal year upgrading the Plant’s aeration system (Phase 1). After conducting an RFP, bids came in higher than expected with the low bid at $2,829,200. The Wastewater Fund balance was not sufficient to fund this project. In order to fund the project, the City drew a budget adjustment of $802,000 from the Vehicle Equipment Pool Fund. Despite this transfer, the fund balance reserves have been exhausted and the fund is overcommitted (negative fund balance) starting in FY 2021-22.
City Council approved moving forward with Phase 2, which is a major upgrade to the facility planning for the next 20 to 30 years. Council also approved Phase 3 as a minimal upgrade to allow for future upgrades for recycled water.
The Wastewater Fund graph below shows the actual revenue and expenditure trends from Fiscal Year 2018-19 through current, the proposed Fiscal Year 2022-23 and Fiscal Year 2023-24 Budgets, and a forecast forward through Fiscal Year 2025-26.
In summary, the Wastewater revenues are sufficient to cover ongoing operating expenditures given adopted rate increases. The utility rate increases will provide with sufficient revenues to address the negative fund balance and pay for operating and capital improvement expenditures. 333
Significant capital improvement projects such as the WWTP Upgrade Project for Phases 2 and 3 are assumed to be debt financed in the rate study to smooth out rate increases over time. With debt financing, the fund is balanced where the proposed rate increases will pay for the debt payments and the fund balance will be maintained at no less than six months of operating expenditures per adopted fiscal policy.
FORECAST ASSUMPTIONS HIGHLIGHTS
REVENUE
Wastewater charges: are the funding source for the Wastewater Fund. Enterprise funds are business activity funds that are structurally balanced by funding all operating and capital expenditures through charges to customers.
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2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2026 2025-2026 Wastewater Fund Forecast
Revenue Total Expenditure Operating Expenditure
Capital Improvement Program Fund Balance
334
EXPENDITURE
The table below shows the top three Wastewater Fund operating expenditures by category as a percent of total Wastewater Fund allocations based on the actual FY 2020-21 amounts, budgeted FY 2021-22 amounts and proposed budgets for FY 2022-23 and FY 2023-24.
Wastewater Fund Operating Expenditures
Actual (FY20/21) Adopted Budget
(FY21/22)
Adopted Budget
(FY22/23)
Proposed Budget
(FY23/24)
Salaries & Benefits 30% 32% 23% 18%
Utilities 15% 12% 8% 6%
Services 13% 8% 6% 5%
Expenditure Assumptions
The following categories in the Wastewater Fund carry the most significant impacts on the Wastewater Fund net financial position.
Capital Improvement Program (CIP)
The City adopts a 10-Year Capital Improvement Program plan annually. This forecast includes assumptions for CIP allocations based on the presented CIP plan.
The proposed Fiscal Years 2022-23 Budget includes several studies to assess the CIP infrastructure needs. The next financial plan forecast will be adjusted based on the results of the studies and the General Plan Update. -20.00%
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Wastewater revenue
Sewer revenue Revenue % change
335
Pension Unfunded Liability
The City provides employees with pension benefits through a contract with California Public Employee’s Retirement System (CalPERS). In 2016, the CalPERS Board adopted a policy lower anticipated rate of return, thus significantly increasing required pension contributions to the City. The amount required to be paid toward unfunded liabilities to CalPERS will grow from $262 thousand in Fiscal Year 2019-20 to $470 thousand in Fiscal Year 2024-25. Rates will continue to increase through fiscal year 2027-28 and additional increases may apply based on CalPERS Board policy decisions to address unfunded liabilities.
Salary & Benefits Operating Expenditures
The forecast assumes 3% annual increases in Salaries & Benefits, which would include Cost of Living Increases, general increases in healthcare and other insurance and step-increases. 336
REVENUES & EXPENDITURES
BY FUND
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Fund Balances
General Fund Water Wastewater Transit Gov't. Impact
Fees
Traffic
Safety Gas Tax
100 500 501 502 200 201 202
Fund Balance as of 6/30/20
(unrestricted) $ 5,417,841.00 $ 6,995,046.83 $ 3,152,961.34 $ 1,684,596.57 $ 2,114,547.00 $ 4,795.51 $ 149,546.45 FY 20-21 (actual)
+Revenues $ 8,877,746.19 $ 5,136,053.38 $ 1,917,191.81 $ 998,642.28 $ 262,242.08 $ 5,246.43 $ 228,701.93 -Expenditures $ 7,589,019.00 $ 5,352,196.34 $ 2,173,946.76 $ 1,029,085.93 $ 776,487.00 $ 8,050.00 $ 118,122.00 Capital Expenses $ 526,726.00 $ 204,899.00 $ 2,776,794.00 $ 26,913.50 $ 190,000.00 Fund Balance as of 6/30/21 $ 6,179,842.19 $ 6,574,004.87 $ 119,412.39 $ 1,627,239.42 $ 1,410,302.08 $ 1,991.94 $ 260,126.38 FY 21-22 (budgeted)
+Revenues $ 8,960,557.00 $ 4,682,110.00 $ 1,798,920.00 $ 942,199.00 $ 46,963.00 $ 5,050.00 $ 268,487.00 -Expenditures $ 9,178,485.00 $ 5,323,757.00 $ 2,531,162.00 $ 1,101,309.00 $ 10,000.00 $ 5,050.00 $ 118,122.00 Capital Expenses $ 1,415,000.00 $ 480,000.00 $ 150,000.00 $ 160,000.00 $ 72,000.00 $ - $ 310,000.00 Fund Balance as of 6/30/22 $ 4,546,914.19 $ 5,452,357.87 $ (762,829.61) $ 1,308,129.42 $ 1,375,265.08 $ 1,991.94 $ 100,491.38 FY 22-23 (preliminary) *See note below
+Revenues $ 10,977,833.00 $ 5,302,270.00 $ 2,363,378.00 $ 1,213,468.00 $ 23,312.00 $ 5,050.00 $ 268,487.00 -Expenditures $ 9,520,110.00 $ 5,590,043.00 $ 2,743,050.00 $ 1,144,193.00 $ 10,000.00 $ 5,050.00 $ 118,122.00 Capital Expenses $ 3,160,000.00 $ 1,290,000.00 $ 960,000.00 $ 300,000.00 $ - $ - $ 250,000.00 Fund Balance as of 6/30/23 $ 2,844,637.19 $ 3,874,584.87 $ (2,102,501.61) $ 1,077,404.42 $ 1,388,577.08 $ 1,991.94 $ 856.38 FY 23-24 (preliminary)
+Revenues $ 10,069,974.00 $ 5,611,225.00 $ 2,736,434.00 $ 1,213,468.00 $ 23,312.00 $ 5,050.00 $ 268,487.00 -Expenditures $ 9,090,284.00 $ 4,928,447.00 $ 2,759,689.00 $ 1,119,193.00 $ 10,000.00 $ 5,050.00 $ 118,122.00 Capital Expenses $ 1,165,000.00 $ 1,730,000.00 $ 2,010,000.00 $ 215,000.00 $ - $ - $ 150,000.00 Fund Balance as of 6/30/24 $ 2,359,327.19 $ 2,827,362.87 $ (4,135,756.61) $ 956,679.42 $ 1,401,889.08 $ 1,991.94 $ 1,221.38 * These numbers reflect that the Wastewater Treatment Plant (WWTP) upgrade will require financing.
FUND
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Local
Transportation Measure A Skytt Mesa Vehicle Equipment Pool OPEB Trust Fund SYV TBID 203 204 205 600 650 700
Fund Balance as of 6/30/20
(unrestricted) $ 198,073.76 $ 550,457.65 $ 334,276.30 $ 2,154,538.00 $ 814,801.34 $ 21,828.23 FY 20-21 (actual)
+Revenues $ 170,616.64 $ 449,472.02 $ 215,237.74 $ 154,887.77 $ 85,000.00 $ 375,004.00 -Expenditures $ 50,000.00 $ 13,960.72 $ 197,377.00 $ 865,055.61 $ - $ 309,944.80 Capital Expenses
Fund Balance as of 6/30/21 $ 318,690.40 $ 985,968.95 $ 352,137.04 $ 1,444,370.16 $ 899,801.34 $ 86,887.43 FY 21-22 (budgeted)
+Revenues $ 84,725.00 $ 396,281.00 $ 220,524.00 $ 224,802.00 $ 85,000.00 $ 470,000.00 -Expenditures $ 35,000.00 $ 3,000.00 $ 221,650.00 $ 130,000.00 $ - $ 480,000.00 Capital Expenses $ - $ 1,218,000.00 $ -
Fund Balance as of 6/30/22 $ 368,415.40 $ 161,249.95 $ 351,011.04 $ 1,539,172.16 $ 984,801.34 $ 76,887.43 FY 22-23 (preliminary)
+Revenues $ 84,725.00 $ 466,753.00 $ 220,524.00 $ 225,338.00 $ 85,000.00 $ 470,000.00 -Expenditures $ 35,000.00 $ 33,000.00 $ 221,650.00 $ 325,000.00 $ 480,000.00 Capital Expenses $ - $ 468,000.00
Fund Balance as of 6/30/23 $ 418,140.40 $ 127,002.95 $ 349,885.04 $ 1,439,510.16 $ 1,069,801.34 $ 66,887.43 FY 23-24 (preliminary)
+Revenues $ 84,725.00 $ 510,174.00 $ 220,524.00 $ 225,338.00 $ 85,000.00 $ 470,000.00 -Expenditures $ 35,000.00 $ 33,000.00 $ 221,650.00 $ 165,000.00 $ 480,000.00 Capital Expenses $ 250,000.00 $ 593,000.00
Fund Balance as of 6/30/24 $ 217,865.40 $ 11,176.95 $ 348,759.04 $ 1,499,848.16 $ 1,154,801.34 $ 56,887.43 FUND
339
Revenue and Expenditure by Fund:
Summary of All Funds
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
REVENUE
100- General Fund $ 8,877,746 $ 8,960,557 $ 10,977,833 $ 10,069,974 200- Government Impact Fees $ 262,242 $ 46,963 $ 23,312 $ 23,312 201- Traffic Safety $ 5,246 $ 5,050 $ 5,050 $ 5,050
202- Gas Tax $ 228,702 $ 268,487 $ 268,487 $ 268,487
203- Local Transportation $ 170,617 $ 84,725 $ 84,725 $ 84,725 204- Measure A $ 449,472 $ 396,281 $ 467,346 $ 510,174
205- Skytt Mesa $ 215,238 $ 220,524 $ 220,524 $ 220,524 300- Capital Projects Fund $ 742,624 $ 2,996,100 $ 3,879,100 $ 2,159,100 500- Water $ 5,136,053 $ 4,682,110 $ 5,302,270 $ 5,611,225 501- Wastewater $ 1,917,192 $ 1,798,920 $ 2,363,378 $ 2,736,434 502- Transit $ 971,728 $ 942,199 $ 1,213,468 $ 1,213,468 600- Vehicle Equipment Pool $ 154,888 $ 224,802 $ 225,338 $ 225,338 650- OPEB Trust Fund $ - $ 85,000 $ 85,000 $ 85,000
700- SYV TBID $ 375,004 $ 470,000 $ 470,000 $ 470,000
803- Water Capital Projects $ 1,655,173 $ 480,000 $ 1,290,000 $ 1,730,000 804- WWTP Capital Projects $ 26,914 $ 150,000 $ 960,000 $ 2,010,000 805- Transit Capital Projects $ - $ 160,000 $ 300,000 $ 215,000 TOTAL $ 21,188,838 $ 21,971,718 $ 28,135,831 $ 27,637,810
EXPENSE
100- General Fund $ 7,589,019 $ 9,178,485 $ 12,680,110 $ 10,255,284 200- Government Impact Fees $ 776,487 $ 10,000 $ 10,000 $ 10,000 201- Traffic Safety $ 8,050 $ 5,050 $ 5,050 $ 5,050
202- Gas Tax $ 118,122 $ 118,122 $ 368,122 $ 268,122
203- Local Transportation $ 50,000 $ 35,000 $ 35,000 $ 285,000 204- Measure A $ 13,961 $ 3,000 $ 501,000 $ 626,000
205- Skytt Mesa $ 197,377 $ 221,650 $ 221,650 $ 221,650 300- Capital Projects Fund $ 744,273 $ 2,995,000 $ 3,878,000 $ 2,158,000 500- Water $ 5,352,196 $ 5,803,757 $ 6,880,043 $ 6,658,447 501- Wastewater $ 2,173,946 $ 2,681,162 $ 3,703,050 $ 4,769,689 502- Transit $ 1,002,172 $ 1,101,309 $ 1,444,193 $ 1,334,193 600- Vehicle Equipment Pool $ 865,056 $ 130,000 $ 325,000 $ 165,000 650- OPEB Trust Fund $ - $ - $ - $ -
700- SYV TBID $ 309,945 $ 480,000 $ 480,000 $ 480,000
803- Water Capital Projects $ 852,173 $ 480,000 $ 1,290,000 $ 1,730,000 804- WWTP Capital Projects $ 26,914 $ 150,000 $ 960,000 $ 2,010,000 805- Transit Capital Projects $ - $ 160,000 $ 300,000 $ 215,000 TOTAL $ 20,079,689 $ 23,552,535 $ 33,081,218 $ 31,191,435 NET $ 1,109,149 $ (1,580,817) $ (4,945,386) $ (3,553,625) 340
Revenue and Expenditure by Fund:
100 - General Fund
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Occupancy Tax $ 4,079,754 $ 3,632,629 $ 4,677,010 $ 4,770,550 Sales Tax $ 1,606,443 $ 1,419,000 $ 1,954,600 $ 2,021,200 Property Tax $ 1,541,836 $ 1,474,254 $ 1,464,254 $ 1,474,254 Other Taxes $ - $ - $ - $ -
Fees for Services $ 615,105 $ 486,805 $ 612,055 $ 612,055 Rental/Lease Income $ (4,452) $ 5,000 $ 5,000 $ 5,000
Grants $ 230,439 $ 1,089,355 $ 1,089,355 $ 211,355
Miscellaneous $ 50,371 $ 10,200 $ 10,200 $ 10,200
Donations $ 8,780 $ 1,800 $ 1,800 $ 1,800
Overhead Contributions $ 541,109 $ 557,342 $ 696,388 $ 696,388 Events $ (950) $ 14,000 $ 14,000 $ 14,000
Interest Income $ 6,849 $ 47,000 $ 40,000 $ 40,000
Reimbursements/Transfers $ 202,461 $ 223,172 $ 413,172 $ 213,172 TOTAL $ 8,877,746 $ 8,960,557 $ 10,977,833 $ 10,069,974 Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ - $ 6,000 $ 6,000 $ 6,000
Salaries & Benefits $ 1,531,554 $ 2,401,536 $ 2,884,604 $ 2,976,458 CalPERS UAL $ 125,716 $ 178,366 $ 112,642 $ 123,264
CALPERS Normal $ 64,936 $ 115,589 $ 138,013 $ 152,294
OPEB Trust $ 70,000 $ 56,596 $ 56,596 $ 56,596
Supplies $ 121,543 $ 198,279 $ 212,279 $ 202,279
Repairs & Maintenance $ 125,280 $ 157,126 $ 188,826 $ 188,826 Equipment $ 23,964 $ 25,149 $ 17,149 $ 17,149
Utilities $ 273,481 $ 248,250 $ 248,250 $ 248,250
County Contracted Services $ 2,197,021 $ 2,486,507 $ 2,750,546 $ 2,752,378 Services $ 1,730,073 $ 1,968,421 $ 1,688,798 $ 1,588,883 Hospitality/Wellness $ 6,302 $ 8,000 $ 8,000 $ 8,000
Agency Contributions $ 127,500 $ 137,500 $ 413,500 $ 35,000 Emergency Planning $ 470 $ 10,560 $ 10,960 $ 10,960
Taxes, Fees & Permits $ 18,545 $ 19,450 $ 19,450 $ 19,450 Finance Costs $ 2,020 $ 2,200 $ 2,700 $ 2,700
Capital Outlay $ 43,211 $ 188,741 $ 35,000 $ 35,000
Tourism $ 857,238 $ 923,415 $ 602,500 $ 552,500
Projects $ 270,046 $ 46,800 $ 50,000 $ 40,000
Misc $ 119 $ - $ - $ -
Transfers Out $ - $ - $ 3,234,297 $ 1,239,297
TOTAL $ 7,589,019 $ 9,178,485 $ 12,680,110 $ 10,255,284 NET $ 1,288,727 $ (217,928) $ (1,702,276) $ (185,311)
341
Revenue and Expenditure by Fund:
200 - Government Impact Fees
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ 1,971 $ 28,539 $ 4,888 $ 4,888
Grants $ 258,649 $ - $ - $ -
Interest Income $ 1,622 $ 18,424 $ 18,424 $ 18,424
Reimbursements/Transfers $ -
TOTAL $ 262,242 $ 46,963 $ 23,312 $ 23,312
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Transfers $ 744,273 $ -
Projects $ 32,214 $ 10,000 $ 10,000 $ 10,000
TOTAL $ 776,487 $ 10,000 $ 10,000 $ 10,000
NET $ (514,245) $ 36,963 $ 13,312 $ 13,312
342
Revenue and Expenditure by Fund:
201 - Traffic Safety
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ 5,231 $ 5,050 $ 5,050 $ 5,050
Interest Income $ 15 $ - $ -
TOTAL $ 5,246 $ 5,050 $ 5,050 $ 5,050
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Transfers $ 8,050 $ 5,050 $ 5,050 $ 5,050
TOTAL $ 8,050 $ 5,050 $ 5,050 $ 5,050
NET $ (2,804) $ - $ - $ -
343
Revenue and Expenditure by Fund:
202 - Gas Tax
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Grants $ 227,964 $ 267,037 $ 267,037 $ 267,037
Interest Income $ 738 $ 1,450 $ 1,450 $ 1,450
TOTAL $ 228,702 $ 268,487 $ 268,487 $ 268,487
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Transfers $ 118,122 $ 118,122 $ 368,122 $ 268,122
Projects $ -
TOTAL $ 118,122 $ 118,122 $ 368,122 $ 268,122
NET $ 110,580 $ 150,365 $ (99,635) $ 365
344
Revenue and Expenditure by Fund:
203 - Local Transportation
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Grants $ 170,199 $ 84,203 $ 84,203 $ 84,203
Interest Income $ 418 $ 522 $ 522 $ 522
TOTAL $ 170,617 $ 84,725 $ 84,725 $ 84,725
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Transfers $ 50,000 $ 35,000 $ 35,000 $ 285,000
TOTAL $ 50,000 $ 35,000 $ 35,000 $ 285,000
NET $ 120,617 $ 49,725 $ 49,725 $ (200,275)
345
Revenue and Expenditure by Fund:
204 - Measure A
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Taxes $ 447,070 $ 395,688 $ 466,753 $ 509,581
Interest Income $ 2,402 $ 593 $ 593 $ 593
TOTAL $ 449,472 $ 396,281 $ 467,346 $ 510,174
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Grants $ 6,000 $ 3,000 $ 3,000 $ 3,000.00
Projects $ 7,961 $ - $ 498,000 $ 623,000
TOTAL $ 13,961 $ 3,000 $ 501,000 $ 626,000
NET $ 435,511 $ 393,281 $ (33,654) $ (115,826)
346
Revenue and Expenditure by Fund:
205 - Skytt Mesa
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Taxes $ 214,971 $ 219,024 $ 219,024 $ 219,024.00
Interest Income $ 267 $ 1,500 $ 1,500 $ 1,500.00
TOTAL $ 215,238 $ 220,524 $ 220,524 $ 220,524
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Repairs & Maintenance $ 92,844 $ 99,000 $ 99,000 $ 99,000 Utilities $ 80,533 $ 92,450 $ 92,450 $ 92,450
Services $ 5,000 $ 5,000 $ 5,000 $ 5,000
Taxes, Fees & Permits $ 16,500 $ 12,200 $ 12,200 $ 12,200 Projects $ 2,500 $ 13,000 $ 13,000 $ 13,000
TOTAL $ 197,377 $ 221,650 $ 221,650 $ 221,650
NET $ 17,861 $ (1,126) $ (1,126) $ (1,126)
347
Revenue and Expenditure by Fund:
300 - Capital Projects
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Interest Income $ (1,649) $ 1,100 $ 1,100 $ 1,100
Reimbursements/Transfers $ 744,273 $ 2,995,000 $ 3,878,000 $ 2,158,000 TOTAL $ 742,624 $ 2,996,100 $ 3,879,100 $ 2,159,100
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Projects $ 744,273 $ 2,995,000 $ 3,878,000 $ 2,158,000
TOTAL $ 744,273 $ 2,995,000 $ 3,878,000 $ 2,158,000
NET $ (1,649) $ 1,100 $ 1,100 $ 1,100
348
Revenue and Expenditure by Fund:
500 - Water
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ 23,020 $ 41,110 $ 41,110 $ 41,110
Rental/Lease Income $ 20,737 $ 18,000 $ 18,000 $ 18,000 Grants $ - $ - $ - $ -
Water and Sewer $ 5,052,829 $ 4,529,000 $ 5,122,150 $ 5,521,105 Misc. Income $ 28,944 $ 17,500 $ 17,510 $ 17,510
Interest Income $ 8,188 $ 20,000 $ 12,000 $ 12,000
Reimbursements/Transfers $ 2,335 $ 56,500 $ 91,500 $ 1,500 TOTAL $ 5,136,053 $ 4,682,110 $ 5,302,270 $ 5,611,225
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Overhead Contributions $ 295,249 $ 304,107 $ 297,097 $ 297,097 Salaries & Benefits $ 487,040 $ 596,299 $ 660,122 $ 678,144 CalPERS UAL $ 38,515 $ 34,316 $ 79,033 $ 84,773
CALPERS Normal $ 27,216 $ 29,263 $ 34,839 $ 36,250
OPEB Trust $ - $ 4,468 $ 4,468 $ 4,468
Supplies $ 63,216 $ 63,900 $ 65,625 $ 65,625
Repairs & Maintenance $ 119,073 $ 132,500 $ 199,500 $ 199,500 Equipment $ 390 $ 2,167 $ 1,000 $ 1,000
Utilities $ 3,593,661 $ 3,345,640 $ 2,600,702 $ 2,784,033 Services $ 233,321 $ 186,270 $ 243,439 $ 193,339
Taxes, Fees & Permits $ 12,654 $ 16,590 $ 18,590 $ 18,590 Finance Costs $ 7,180 $ 6,000 $ 6,000 $ 6,000
Capital Outlay $ 42,764 $ 114,737 $ 31,000 $ 31,000
Depreciation Expense $ 351,293 $ 360,000 $ 360,000 $ 360,000 Transfers $ 91,979 $ 480,000 $ 1,324,128 $ 1,764,128
Projects $ 32,845 $ 126,000 $ 133,000 $ 133,000
Water Allocation Acquisition $ - $ - $ 820,000 $ -
Misc. Expense $ 123 $ 1,500 $ 1,500 $ 1,500
Capitalized Assets $ (44,322) $ - $ - $ -
TOTAL $ 5,352,196 $ 5,803,757 $ 6,880,043 $ 6,658,447
NET $ (216,143) $ (1,121,647) $ (1,577,773) $ (1,047,222) 349
Revenue and Expenditure by Fund:
501 - Wastewater
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ 12,806 $ 14,820 $ 14,824 $ 14,824
Rental/Lease Income $ - $ - $ - $ -
Grants $ - $ - $ - $ -
Water and Sewer $ 1,394,489 $ 1,383,400 $ 1,917,854 $ 2,128,910 Misc. Income $ 7,647 $ 5,700 $ 5,700 $ 5,700
Interest Income $ 2,203 $ 15,000 $ 5,000 $ 5,000
Reimbursements/Tranfers $ 500,047 $ 380,000 $ 420,000 $ 582,000 TOTAL $ 1,917,192 $ 1,798,920 $ 2,363,378 $ 2,736,434
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Overhead Contributions $ 183,689 $ 189,200 $ 354,676 $ 354,676 Salaries & Benefits $ 651,345 $ 850,157 $ 838,655 $ 858,505 CalPERS UAL $ 124,471 $ 135,633 $ 213,461 $ 228,964
CALPERS Normal $ 34,496 $ 41,676 $ 41,089 $ 42,545
OPEB Trust $ - $ 8,936 $ 8,936 $ 8,936
Supplies $ 45,172 $ 56,485 $ 56,715 $ 56,715
Repairs & Maintenance $ 67,698 $ 79,375 $ 79,375 $ 79,375 Equipment $ 55 $ 4,013 $ 4,013 $ 4,013
Utilities $ 320,242 $ 315,700 $ 285,750 $ 285,750
Services $ 272,183 $ 224,854 $ 235,658 $ 235,488
Taxes, Fees & Permits $ 27,304 $ 33,800 $ 33,800 $ 33,800 Finance Costs $ 7,769 $ 6,500 $ 6,500 $ 6,500
Capital Outlay $ 12,049 $ 109,333 $ - $ -
Depreciation Expense $ 420,044 $ 455,000 $ 455,000 $ 455,000 Transfers $ 871,227 $ 150,000 $ 1,068,922 $ 2,118,922
Projects $ 3,906 $ 20,000 $ 20,000 $ -
Misc. Expense $ 44 $ 500 $ 500 $ 500
Capitalized Assets $ (867,747) $ - $ - $ -
TOTAL $ 2,173,946 $ 2,681,162 $ 3,703,050 $ 4,769,689
NET $ (256,755) $ (882,242) $ (1,339,672) $ (2,033,255) 350
Revenue and Expenditure by Fund:
502 - Transit
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Fees for Services $ 37,682 $ 35,000 $ 55,000 $ 55,000
Grants $ 854,560 $ 878,199 $ 1,131,968 $ 1,131,968
Misc. Income $ - $ 15,000 $ 7,500 $ 7,500
Interest Income $ 1,845 $ 11,000 $ 16,000 $ 16,000
Reimbursements/Tranfers $ 77,641 $ 3,000 $ 3,000 $ 3,000 TOTAL $ 971,728 $ 942,199 $ 1,213,468 $ 1,213,468
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Overhead Contributions $ 62,170 $ 64,035 $ 44,615 $ 44,615 Supplies $ 76,947 $ 110,620 $ 114,120 $ 114,120
Repairs & Maintenance $ 1,953 $ 13,000 $ 14,500 $ 14,500 Utilities $ 1,260 $ 1,800 $ 2,760 $ 2,760
County/Other Contracted Services $ 581,949 $ 658,830 $ 708,657 $ 708,657 Services $ 171,029 $ 137,524 $ 144,041 $ 119,041
Capital Outlay $ (26,914) $ - $ - $ -
Depreciation Expense $ 133,777 $ 115,000 $ 115,000 $ 115,000 Projects $ - $ 500 $ 500 $ 500
Transfers $ - $ - $ 300,000 $ 215,000
Capitalized Assets $ - $ - $ - $ -
TOTAL $ 1,002,172 $ 1,101,309 $ 1,444,193 $ 1,334,193
NET $ (30,444) $ (159,110) $ (230,725) $ (120,725)
351
Revenue and Expenditure by Fund:
600 - Vehicle Equipment Pool
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Misc. Income $ - $ - $ - $ -
Overhead Contributions $ 43,439 $ - $ - $ -
Interest Income $ 1,416 $ 7,991 $ 7,991 $ 7,991
Reimbursements/Tranfers $ 110,033 $ 216,811 $ 217,347 $ 217,347 TOTAL $ 154,888 $ 224,802 $ 225,338 $ 225,338
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Capital Outlay
Depreciation Expense $ 63,056 $ 35,000 $ 35,000 $ 35,000 Misc. Expense $ - $ - $ - $ -
Transfers $ 802,000 $ 95,000 $ 290,000 $ 130,000
TOTAL $ 865,056 $ 130,000 $ 325,000 $ 165,000
NET $ (710,168) $ 94,802 $ (99,662) $ 60,338
352
Revenue and Expenditure by Fund:
650 - OPEB Trust Fund
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Contributions to OPEB Trust Fund $ 85,000 $ 85,000 $ 85,000 Investments/Gains
TOTAL $ - $ 85,000 $ 85,000 $ 85,000
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
TOTAL $ - $ - $ - $ -
NET $ - $ 85,000 $ 85,000 $ 85,000
353
Revenue and Expenditure by Fund:
700 - SYV Tourism Bus Imp Dist
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Reimbursements/Transfers $ 375,004 $ 470,000 $ 470,000 $ 470,000 TOTAL $ 375,004 $ 470,000 $ 470,000 $ 470,000
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
City Council Contributions $ 303,653 $ 470,000 $ 470,000 $ 470,000 Taxes, Fees & Permits $ 6,292 $ 10,000 $ 10,000 $ 10,000 TOTAL $ 309,945 $ 480,000 $ 480,000 $ 480,000
NET $ 65,059 $ (10,000) $ (10,000) $ (10,000)
354
Revenue and Expenditure by Fund:
800 - General Fixed Asset
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Capitalized Assets $ 835,073 $ - $ - $ -
TOTAL $ 835,073 $ - $ - $ -
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Projects $ - $ -
TOTAL $ - $ - $ - $ -
NET $ 835,073 $ - $ - $ -
355
Revenue and Expenditure by Fund:
803 - Water Capital Projects
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Capitalized Assets $ - $ - $ - $ -
Transfers $ 1,655,173 $ 480,000 $ 1,290,000 $ 1,730,000 TOTAL $ 1,655,173 $ 480,000 $ 1,290,000 $ 1,730,000
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Projects $ 852,173 $ 480,000 $ 1,290,000 $ 1,730,000
TOTAL $ 852,173 $ 480,000 $ 1,290,000 $ 1,730,000
NET $ 803,000 $ - $ - $ -
356
Revenue and Expenditure by Fund:
804 - WWTP Capital Projects
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Capitalized Assets $ - $ - $ - $ -
Transfers $ 26,914 $ 150,000 $ 960,000 $ 2,010,000
TOTAL $ 26,914 $ 150,000 $ 960,000 $ 2,010,000
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Projects $ 26,914 $ 150,000 $ 960,000 $ 2,010,000
TOTAL $ 26,914 $ 150,000 $ 960,000 $ 2,010,000
NET $ - $ - $ - $ -
357
Revenue and Expenditure by Fund:
805 - Transit Capital Projects
Revenues
Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Capitalized Assets $ - $ - $ - $ -
Transfers $ - $ 160,000 $ 300,000 $ 215,000
TOTAL $ - $ 160,000 $ 300,000 $ 215,000
Expenditures Actuals Budgeted Adopted Adopted
2020-2021 2021-2022 2022-2023 2023-2024
Projects $ - $ 160,000 $ 300,000 $ 215,000
TOTAL $ - $ 160,000 $ 300,000 $ 215,000
NET $ - $ - $ - $ -
358
DEPARTMENT / PROGRAM
SUMMARIES
359
Departments / Program Structure
The City of Solvang organization includes three departments: Administration, Public Works and Utilities. Within these three departments, there are 15 main divisions, as noted below. • Administration Department
o Program – City Council
o Program – Administrative Services
City Manager’s Office
City Attorney’s Office
Finance
Human Resources
o Program – Recreation
o Program – Information Technology
o Program – Planning and Building
o Program – Marketing / Tourism
o Program – Public Safety/Law Enforcement
• Public Works Department
o Program – Engineering Division
o Program – Maintenance Division
o Program – Stormwater Management
o Program – Transit
• Utilities Department
o Program – Water Supply and Distribution
o Program – Sewer Collection
o Program – Wastewater Treatment Plant (WWTP)
o Program – Groundwater Sustainability Agency - Management 360
Department Description:
The Administration Department performs a wide variety of roles in the operations of the City:
Policy. The program budget for the City Council, the legislative arm of the City that sets policy and appoints City Manager and City Attorney, is housed within the Administration Department.
Administrative Head of Government. The City Manager implements the policy set by City Council and works as facilitator with the Council, community, and City departments.
Under direction of the City Council, the City Manager manages all City Departments (Administration, Public Works, and Utilities).
Organizational Support. The Administration Department performs a key support role to the entire organization in the areas of City Clerk, Finance, Human Resources, and Information Technology.
Community Support. The Administration Department also performs a direct role with the community in the programs of Recreation, Planning and Building, Public Safety/Law Enforcement and Code Enforcement.
Marketing. As a tourist destination, the Administration Department is also the marketing and tourism arm of the City.
The Administration Department consists of the following programs and divisions. • Program – City Council
o The City Council is the five-member legislative body of the City of Solvang.
Members of the City Council are elected by district to staggered four-year terms, with the exception of the Mayor who is elected at large to a two-year term. The City Council establishes policies for the City, which are implemented by staff under the direction of the City Manager.
• Program – Administrative Services
o The Administrative Services program consists of the City Manager’s Office, City Attorney’s Office, Finance Division and Human Resources. The City Manager is the administrative head of the City and is appointed by, and serves at the pleasure of the City Council. The City Manager is responsible for implementing the vision and policy direction of the City Council while concurrently administering all operations of the City, including leadership and management of all personnel, financial resources, and delivery of basic governmental services. Other key personnel in the City Manager’s Office include the Assistant to the City
ADMINISTRATION DEPARTMENT
361
Manager, the City Clerk, who serves as the official custodian of all City records, and the Office Assistant.
The City Attorney is appointed by the City Council as the chief legal advisor for the City and provides legal services to the City through a contractual arrangement approved by the City Council. The City Attorney’s Office manages all aspects of the City’s legal affairs; researches, drafts and/or reviews ordinances, resolutions, contracts, bonds and other legal documents supporting the actions of the City Council; advises on the legality of various procedural and substantive matters; represents the City in administrative proceedings and court trials; and manages all litigation and oversees outside counsel as appropriate.
The Finance Division’s primary function is to ensure the financial integrity of the City of Solvang by providing excellent financial services and maintaining the public trust. The division is responsible for the maintenance of an effective financial accounting system, which accurately reflects the financial operations of the City and offers a framework for financial planning and analysis. The Finance Division also oversees the City’s investment program.
The Human Resources Division maintains equitable systems of classification and compensation, conducts recruitments and employee selection, initiates training, and maintains labor relations for the organization.
• Program – Recreation
o The Recreation Division is responsible for the administration of recreation classes offered by private instructors and the coordination of numerous City-sponsored special events including the Easter Eggstravaganza, Mother-Son Luau, and Haunted House, among others. This program is supported, in large measure, by participant registration fees. Another responsibility of this division is the coordination of facility rentals including the Veterans' Memorial Building, Sunny Fields Park and Hans Christian Andersen Park. The City of Solvang and the City of Buellton maintain a MOU to provide joint recreation services within Santa Ynez Valley.
• Program – Information Technology
o As a smaller organization, the City of Solvang maintains a contract for information technology services to align the City’s infrastructure with a larger firm consisting of IT specialists and experts. Together, the City and the contractor 362
team work together to continuously improve and enhance the City’s IT infrastructure, and efficiently and safely support all the technology needs of the organization.
• Program – Planning and Building
o The Planning and Building Division oversees land use policies and regulations, guides and regulates land uses/development proposals, promotes the sustainable growth of the community, encourages zoning code compliance, as well as facilitating the safe construction of buildings and structures set forth by the California Building Code. The Planning and Building division also serves as the main support body for the City’s Planning Commission and Design Review Committee.
• Program – Marketing / Tourism
o The City of Solvang’s economic engine is Tourism. Over 50% of General Fund revenue is derived from Tourism. Another 15% of revenues are derived from sales tax. These tourism-driven revenue sources help fund numerous City operations. The City maintains a contract with a marketing firm to ensure the City continues to see healthy tourism levels.
• Program – Public Safety/Law Enforcement
o The Santa Barbara County Sheriff’s Office provides full-service police services to the City of Solvang through a five-year Law Enforcement Contract. The Sheriff’s Office provides general law enforcement, traffic enforcement, commercial vehicle enforcement, criminal investigations, graffiti and gang enforcement, and school resource services under this contract. Fire services are provided to the City of Solvang by Santa Barbara County Fire District out of Station #30, which is housed in the same building as City Hall. The City also provides Code Enforcement services through a separate contractor.
363
Departmental Structure:
*NOTE: While the City Manager and City Attorney are appointed by the City Council organizationally and there are contracts managed directly by the City Manager, the budgetary impact of the City Council and these contracts items is housed within the Administration Department.
364
Department FTEs:
Department FTEs
Adopted Budget
(FY20/21)
Adopted
Budget
(FY21/22)
Adopted
Budget
(FY22/23)
Adopted
Budget
(FY23/24)
City Manager 1.0 1.0 1.0 1.0
Management Analyst (Assistant to
the City Manager) 1.0 1.0 1.0 1.0
Administrative Services Director 0.0 0.0 1.0 1.0
City Clerk 0.0 1.0 1.0 1.0
Office Assistant 0.0 1.0 1.0 1.0
Senior Recreation Coordinator 1.0 0.0 0.0 0.0
Recreation Supervisor 0.0 1.0 1.0 1.0
Recreation Coordinator 0.0 1.0 1.0 1.0
Accounting Supervisor 1.0 1.0 1.0 1.0
Accounting Technician 0.0 1.0 1.0 1.0
Accounting Assistant 1.0 0.0 0.0 0.0
Utility Billing Clerk 1.0 1.0 1.0 1.0
Human Resources Manager 0.0 0.5 0.5 0.5
Human Resource Specialist 1.0 0.0 0.0 0.0
Marketing Manager 0.0 0.0 1.0 1.0
Planning Manager / Director 0.0 1.0 1.0 1.0
Assistant Planner 0.0 1.0 1.0 1.0
Code Enforcement (2 Part-Time) 0.0 0.0 0.5 0.5
TOTAL 7.0 11.5 14.0 14.0
Department Operating Expenditures:
Department Operating Expenditures
Actual (FY20/21) Adopted Budget
(FY21/22)
Adopted Budget
(FY22/23)
Adopted Budget
(FY23/24)
City Council $ 775,432 $ 611,965 $ 778,511 $ 441,717
Administrative
Services $ 1,236,980 $ 1,647,922 $ 1,594,623 $ 1,789,530 Recreation $ 154,356 $ 287,236 $ 308,173 $ 320,329
Information
Technology $ 88,405 $ 324,000 $ 305,743 $ 305,743
Planning and
Building $ 780,842 $ 780,248 $ 669,057 $ 679,599
Marketing/Tourism $ 857,238 $ 923,415 $ 787,572 $ 759,747 Public Safety/Law
Enforcement $ 1,933,403 $ 2,210,000 $ 2,468,676 $ 2,468,676 TOTAL $ 5,826,655 $ 6,784,786 $ 6,912,355 $ 6,765,341
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Major Accomplishments (FY21/22):
• Led General Plan Update through first three stages of the process including community engagement and formation of General Plan Advisory Committee. The following milestones were achieved.
o Council and Planning Commission adopted Guiding Principles based on community input and GPAC recommendations
o Adopted Preferred Land Use Alternative
• Transitioned the City to Elections by District
• Onboarded newly formed Council appointed Committee’s, Design Review Committee and Tourism Advisory Committee
• Completed General Fund Fees Study
• Completed Utility Rate Study
• Initiated RFP process for Impact Fees Study
• Developed Fiscal Year 2022-24 Financial Plan including Council Goal Setting Session • Engaged consultant to conduct a poll for revenue measures • Received the Government Fiscal Officers Association Distinguished Budget Presentation Award for FY 21-22 budget, for the first time in the history of Solvang • Received outstanding Comprehensive Annual Financial Report Award from Government Finance Officers Association (31 of past 32 years).
• Engaged consultant to develop strategy for Wastewater Treatment Plant Upgrade Project
• Updated Employee Handbook
• Filled 10 vacancies and re-established service levels post COVID-19 including key department head roles
• Implemented permitting software
• Continued to produce Solvang City Hall Quarterly Newsletter (Nyheder) • Engaged consultant to update Emergency Management Plan • Prepared modifications to City Code to address various planning related issues which were adopted by City Council
Work Program Highlights (FY22/24):
• Complete General Plan Update
• Develop recommendations for European Style Plaza in downtown • Conduct Resident Satisfaction Survey to inform the next financial plan development • Develop FY 24/26 Financial Plan
• Update Capital Improvement Program in alignment with General Plan Update • Develop solutions for parking including options for a two-story parking structure 366
• Continue to develop solutions for traffic mitigation. The proposed Capital Improvement Program includes projects to improve circulation and safety. • Pursue opportunities to partner with other organizations to develop a small Convention Center
• Develop financing strategies for major Capital Improvement Program projects • Focus marketing strategy to support Solvang business and quality of life for local residents
• Work with Utilities department to enhance local water supply and research opportunities for recycled water
• Provide support for 2022 Election
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Department Description:
The Public Works Department oversees all engineering activities within the City’s infrastructure systems. The Public Works Department is also tasked with maintaining a safe and wellmaintained appearance at all the City’s facilities, parks, and open spaces. The Public Works Department also manages the environmental services afforded to City residents and businesses through programs that include solid waste and storm water management. The Public Works Department also manages the Santa Ynez Valley Transit (SYVT) program.
Department of Public Works consists of the following programs:
• Program – Engineering Division
o The City’s Engineering Division manages the City's Capital Improvement Program including program planning & development, engineering design, management of consultant contracts, construction management, and inspection. The Division provides engineering review and inspection of public improvements that are part of land development projects. The Division processes and issues Encroachment Permits for various activities within the public right‐of‐way, and issues Grading Permits.
• Program – Maintenance Division
o The City of Solvang’s Maintenance Division is responsible for the operation and maintenance of many of the public improvements and facilities Solvang residents and visitors see and use on a day‐to‐day basis. These include the public streets, storm drain system, sidewalks, street trees, public parking lots, public restrooms, and public buildings such as the Veteran's Memorial Hall. The Division also maintains the City’s parks and city-owned open spaces, including Solvang Park, Hans Christian Andersen Park, and Sunny Fields Park.
• Program – Stormwater Management
o The City maintains and operates a stormwater and flood control system, which includes drainage inlets, culverts, open channel drainage ditches, and underground storm drains that convey stormwater. The City works with Santa Barbara County Flood Control District (SBCFCD) to minimize flooding impacts. • Program – Transit
o Santa Ynez Valley Transit (SYVT) is a Joint-Powers Agency funded by State and Federal transit grant funds through the Cities of Buellton and Solvang and the Santa Barbara County. The SYVT mission is to provide safe, dependable, and onPUBLIC WORKS DEPARTMENT 368
time transportation services transporting riders to, from and around Solvang, Buellton, Santa Ynez, and Los Olivos with convenient scheduled bus stops.
Departmental Organization:
Department FTEs:
Department FTEs
Adopted
Budget
(FY20/21)
Adopted
Budget
(FY21/22)
Adopted
Budget
(FY22/23)
Proposed
Budget
(FY23/24)
Public Works Director 0.55 1.0 1.0 1.0
Associate Engineer 1.0 1.0 1.0 1.0
Maintenance Supervisor 1.0 1.0 1.0 1.0
Lead Maintenance Worker 0.0 1.0 1.0 1.0
Maintenance Worker II 2.0 1.0 2.0 2.0
Maintenance Worker I 1.0 1.0 0.0 0.0
Lead Parks Maintenance Worker 1.0 1.0 1.0 1.0
Parks Maintenance Worker 1.0 1.0 1.0 1.0
TOTAL 7.55 8.0 8.0 8.0
369
Department Operating Expenditures:
Department Operating Expenditures
Actual (FY20/21) Adopted Budget
(FY21/22)
Adopted Budget
(FY22/23)
Adopted Budget
(FY23/24)
Engineering &
Environmental $ 146,779 $ 143,724 $ 107,984 $ 109,483
Maintenance $ 1,044,333 $ 1,416,051 $ 1,281,425 $ 1,293,050 Parks Maintenance $ 357,472 $ 546,764 $ 511,802 $ 518,532 Stormwater
Management $ 213,781 $ 325,929 $ 290,504 $ 293,582
Transit $ 895,308 $ 986,309 $ 1,029,193 $ 1,004,193
TOTAL $ 2,657,672 $ 3,418,777 $ 3,220,907 $ 3,218,839
FY 2021-22 Overview
The past fiscal year was a transitional year for the newly organized Public Works Department.
In addition to addressing the City’s facility and parks needs through the waning Covid-19 pandemic, culminating in the reopening of Copenhagen Drive to public traffic, the city filled the department head, parks and maintenance lead positions.
A high level of service to the community was maintained throughout the year by the Parks and Maintenance crew. The City Engineering Division also completed a major $1 million plus paving rehabilitation project on Alisal Road and other projects listed on the City’s 10-year Capital Improvement Program. However, there were a few projects that completion has been delayed due to various reasons. These include the Hans Cristian Anderson Park upgrades which were delayed due to a delay in receiving grant funding, the City Hall Generator which is currently under design and should soon be out to bid, the HCA and Sunny Fields Parking Lot Slurry project which has been was intentionally delayed to combine it with the 2022 Roadway Slurry Seal to add potential value by combining these projects, and the Second Street Drainage project which has recently been bid.
Now under new leadership, the Public Works Department looks to continue to build in 2022-23 by filling the Assistant Engineer and Maintenance Worker 1 positions.
Major Accomplishments (FY21/22):
• Completed the South Alisal Road Pavement Reconstruction Project. • Completed City Hall “Drought Tolerant” Landscaping Project. • Completed Solvang Park Re-Sod and other Improvements. • Implemented PlanetBids Software for City Public Bids and Requests for Proposals (RFP’s). • Filled Public Works Maintenance Positions.
370
• Implemented City-Wide Pavement Management System for project scoping. • Completed the City of Solvang Local Road Safety Plan. • Initiate the installation of two new streetlights on Skyt Mesa Drive by PG&E • Purchased one new SYVT bus.
• Procured new Contract with Transit Operator for SYVT (5-year Contract). • Re-opened Copenhagen Drive to Vehicular Traffic.
• Performed ongoing repairs and grinding of raised sidewalk locations to mitigate trip hazards.
• Managed street sweeping, and sidewalk pressure washing annual contracts. • Installed new 30” Storm Drain in advance of Development Project on Copenhagen Drive • Re-established City Traffic Control for Special Events • Initiated Facilities Operations and Master Plan
Work Program Highlights (FY22/23):
• Construction of HCA Park Multi-Upgrade Project.
• Construction of Second Street Drainage Improvements (Phase 2). • Begin construction of Lots 4 & 5 EV Charging Project. • Purchase First 100% Electric Bus for SYVT
• Municipal Facilities Operations and Master Plan.
• Construct (Light) Road Maintenance Project (Slurry Seal) • Scope and Design (Medium) Road Maintenance Project (Thin Overlay) for FY 23/24 • Implement Annual Roadway Striping Maintenance Project • Convert Encroachment Permit Process to Electronic Process (NeoGov) • Implement Asset Management Program for City Fleet and Facility Maintenance 371
Department Description:
The Utilities Department maintains oversight of critical resources that are everyday staples to all members of the community. The Utilities Department oversees Water Supply and Distribution, Sewer Collection and Wastewater Treatment, possible future Recycled Water, the water conservation program, and the Eastern Management Area Groundwater Sustainability Agency (EMA-GSA). The Utilities Department implements the day-to-day operation and maintenance of the City’s water supply and distribution system, and sewer collection system and Wastewater Treatment Plant. The Department performs the strategic planning, project management, and engineering for these critical facilities and future facilities. The Department also assists in management of the EMA-GSA. The utility staff also maintains strict and efficient financial management of the water and wastewater funds, acting as the fiduciary of these departments.
The Utilities Department consists of the following programs:
• Program – Water Supply and Distribution
o The Water Division operates and maintains the City's water supply and distribution facilities and provides potable water to the residents and business of Solvang. These facilities include 3 water storage tanks/reservoirs, 6 production water wells, 4 pump stations, chlorination and ammonia facilities, a hydro-pneumatic tank, and 40 miles of waterline throughout the City of Solvang. The Water Division is also responsible for reading all the water meters on a monthly basis.
• Program – Sewer Collection
o The City of Solvang sewer collection system consists of 32 miles of sewer pipeline ranging in size from 6" diameter to 18" diameter and over 600 sewer manholes. The sewer collection system is operated under a Permit issued by the Regional Water Quality Control Board. The Wastewater Division also operates and maintains two sewer lift (pumping) stations. Sewer lines throughout the City are cleaned on a regular basis by use of special hydraulic jetting equipment that removes blockages and flushes the lines.
• Program – Wastewater Treatment Plant (WWTP)
o The City of Solvang operates a Sequencing Batch Reactor (SBR) type Wastewater Treatment Plant (WWTP) with a design capacity of 1.5 million gallons per day (MGD). The WWTP operates under a Waste Discharge Permit issued by the Regional Water Quality Control Board. The WWTP currently receives and treats wastewater from the City of Solvang and the Santa Ynez Community Services District (SYCSD) which serves the town of Santa Ynez. The SYCSD owns 0.30 MGD capacity in the
UTILITIES DEPARTMENT
372
Solvang WWTP. The Plant provides full secondary treatment of the wastewater received. The WWTP discharges treated wastewater to percolation ponds located adjacent to the Plant.
• Program – Groundwater Sustainability Agency - Management o The Santa Ynez River Valley Groundwater Basin is divided into three different Management Areas: Western, Central and Eastern. Solvang is part of the Eastern Management Area of the Groundwater Sustainability Agency. The Eastern Management Area agencies include the County of Santa Barbara, Santa Ynez River Water Conservation District (Parent District), Santa Ynez- Improvement District No. 1, and the City of Solvang. The Parent District is currently the lead agency. Each Management Area is governed by a Groundwater Sustainability Agency (GSA) Board/Committee with support and input from agency staff. The EMA-GSA Board and staff have worked together to develop and implement a Groundwater Sustainability Plan (GSP) for the Basin which will be managed under a coordination agreement per the Sustainable Groundwater Management Act regulations.
Departmental Organization:
373
Department FTEs:
Department FTEs
Adopted
Budget
(FY20/21)
Adopted Budget
(FY21/22)
Adopted
Budget
(FY22/23)
Adopted
Budget
(FY23/24)
Utilities Director 0.45 1.0 1.0 1.0
Water Supervisor 1.0 1.0 1.0 1.0
Lead Water Operator 0.0 1.0 1.0 1.0
Water Operator II 2.0 1.0 0.0 0.0
Water Operator I 1.0 1.0 3.0 3.0
Wastewater Supervisor 1.0 1.0 1.0 1.0
Lead WW Operator 1.0 1.0 1.0 1.0
WW Operator III 1.0 1.0 1.0 1.0
WW Operator II 1.0 1.0 2.0 2.0
WW Operator I 1.0 1.0 0.0 0.0
Collection System Operator 0.0 1.0 1.0 1.0
TOTAL 9.45 11.0 12.0 12.0
Department Operating Expenditures:
Department Operating Expenditures
Actual
(FY20/21)
Adopted Budget
(FY21/22)
Adopted
Budget
(FY22/23)
Adopted
Budget
(FY23/24)
Water Supply and Distribution 5,067,165 5,783,757 5,230,043 4,590,848 Sewer Collection 385,898 476,899 564,562 556,709
Wastewater Treatment Plant
(WWTP) 1,449,457 1,599,263 1,723,487 1,747,980
TOTAL 6,902,520 7,859,919 7,518,093 6,895,537
Accomplishments (FY2021-22):
Water
• Engineering support and project management for Water Division capital projects. • Implemented Asset Essentials Work Order & Facilities Management Software. • Commenced implementation of the 2021 Water System Risk & Resiliency Assessment. $
$
$
$
$
$
$
$
$
$
$
$
$ $ $ $
374
• Completion the 2021 Water System Emergency Response Plan. • Collaboration with consulting firm for design and specification of water mainline replacement projects.
• Serviced pump 1 at Zone 3 Hydro pump station.
• Performed maintenance and replacement of pumps at State Water pump station. • Performed repairs at Reservoir 3 overflow drain line. • Complete inspection and cleaning for Reservoir 2.
• Rehabilitated Well 7A, installed new pump, motor, and meter for improved performance and more accurate reporting purposes and increase flow from 99-280 GPM.
Wastewater
• Engineering support and project management for Wastewater Division capital projects. • Assisted with project management and completion of Phase I of the WWTP upgrades. • Implementation and finetuning of new aeration treatment system for nitrification processes.
• Implemented Asset Essentials Work Order & Facilities Management Software. • Completed 2020 Sewer System Management Plan (SSMP).
• Completion and adoption 2021 update of the Sewer Master Plan (SMP). • Commence engineering and design of several sewer line replacement projects, per SMP. • Commenced submittal of application for WWTP permit renewal to RWQCB. • Engaged with engineering firm to seek low interest or grant funding for Phases II &III of WWTP Upgrades.
Work Program Highlights (FY2022-23 & 2023-24):
• Commence research and design for possible well development. • Complete video surveillance of entire sewer collection system. • Funding research for the WWTP Water Quality Project (Phases 2 & 3). • Waterline Replacement Project, release request for proposals. • Sewer Line Replacement Project (engineering).
• 2022 Update of Water Master Plan.
• Implementation of utility services, water and sewer rate study. 375
• Maintain, identify, and perform necessary repairs and upgrades to both the water distribution and sewer collection systems.
• Upgrade and implement automated meter reading infrastructure, allowing continuous monitoring of water usage.
• Continue to manage drought conditions
• Maintain conservative and efficient financial management of both water and wastewater funds.
376
EXPENDITURE BUDGET BY
DEPARTMENT, PROGRAM &
FUND
377
2020-2021
Actuals
$39,700
$3,037
$893
$1,640
-$1,489
$4,996
$1,576
$10,775
$0
$1,861
$2,142
$1,749
$17,613
$1,544
$7,589
$6,298
$9,208
$27,009
$64,104
$200,246
$200,246
$70,000
$144,130
$214,130
$214,130
$2,194 $1,246 $1,196
100-1000-100-51012 Education $14,500 $14,500 $14,500
$0 $0
100-1000-100-55003 Communications $0 $0 $0
Computer/Desktop Equipment S $0 $0 $0
100-1000-100-54001 Office Equip/Computer Replacem $0
Program: 100 - Council Activities Total:
Budget by Department, Program and Fund
City of Solvang
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 100 - GENERAL FUND
Department: 1000 - Council
Program: 100 - Council Activities
Expense
100-1000-100-51000 Salaries $37,200 $37,200 $37,200
100-1000-100-51002 FICA $2,846 $2,846 $2,846
100-1000-100-51008 Workers' Comp Ins.
Professional Services $70,000 $15,000 $15,000
100-1000-100-58001 City Hospitality $7,000 $7,000 $7,000 100-1000-100-51017 Workers' Comp Ins-Retrospectiv -$116 $8 $8 100-1000-100-52002 Membership Dues $5,000 $5,000 $5,000 100-1000-100-52003 Supplies $1,500 $1,500 $1,500
100-1000-100-53010
$236,758 $171,941 $161,815
Program: 105 - Retiree Costs
Expense
100-1000-105-51004 Other Post Emp Benefits - TRUST $0 $0 $0 100-1000-100-56009 LAFCO $3,800 $3,800 $3,800
100-1000-100-57009 Insurance $2,134 $1,841 $1,766
100-1000-100-57014 Muni Code Codification $5,000 $8,000 $8,000 100-1000-100-57015 Printing and Publishing $1,500 $2,000 $2,000 100-1000-100-57016
100-1000-100-59019 Elections $31,200 $7,000 $7,000
100-1000-100-63002 Audio/Video System R/M $23,000 $35,000 $35,000 100-1000-100-70105 Projects $30,000 $30,000 $20,000
Expense Total: $236,758 $171,941 $161,815
100-1000-105-51005 Retiree Medical/Dental/Life $0 $0 $0 Expense Total: $0 $0 $0
Program: 105 - Retiree Costs Total: $0 $0 $0
378
2020-2021
Actuals
$0
$35,000
$0
$0
$7,500
$50,000
$0
$15,000
$10,000
$0
$0
$0
$10,000
$127,500
$127,500
$2,445
$0
$1,931,860
$1,543
$46,256
$0
$184,855
$2,166,959
$2,166,959
$2,708,835
$25,000 $0
Program: 110 - Special Agency
Expense
100-1000-110-59001 $10,000 $15,000 $0
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
$2,500 $0 $0
100-1000-110-59004 $35,000 $35,000 $35,000
100-1000-110-59005 $0 $5,0000 $0
100-1000-110-59006 $0 $100,000 $0
100-1000-110-59009 $0 $12,500 $0
100-1000-110-59013 $55,000 $130,000 $0
100-1000-110-59027 $0
$2,468,676
100-1000-130-56007 Law Enforcement Overtime $10,000 $0 $0 100-1000-110-59033 $20,000 $20,000 $0
100-1000-110-59037 $10,000 $20,000 $0
100-1000-110-59038 $5,000 $0 $0
100-1000-110-59040 $0 $0 $0
100-1000-110-59043
SYV Fruit&VegetableRescue
Elverhoj Museum
Solvang School
Solvang Theaterfest
People Helping People
Solvang Senior Center
Rotary Club of the Santa Ynez Va
Atterdag at Home
SYV Senior Citizens Foundation-B
SYV Therapeutic Riding Program
SYV Wine Country Rodeo
Santa Ynez Pirate Football
Bethania Lutheran Church
$0 $1,000 $0
100-1000-110-59042
Program: 130 - County Contracted Services Total: $2,447,707 $2,711,746 $2,713,578 Department: 1000 - Council Total: $2,821,965 $3,247,187 $2,910,393 Expense Total: $137,500 $363,500 $35,000
Program: 110 - Special Agency Total: $137,500 $363,500 $35,000 Program: 130 - County Contracted Services
Expense
100-1000-130-56004 Mental Health Assmt Team $2,327 $3,000 $3,000 100-1000-130-56005 Community Resource Deputy $0 $0 $0
100-1000-130-56006 Law Enforcement Contract $2,200,000 $2,468,676 100-1000-130-56011 Animal Control $50,000 $47,820 $49,652 100-1000-130-56016 Santa Barbara County 211 Progr $525 $0 $0 100-1000-130-59011 Library $184,855 $192,250 $192,250
Expense Total: $2,447,707 $2,711,746 $2,713,578
379
2020-2021
Total Activity
$0
$0
$0
$0
$4,079,754
$1,606,443
$73,793
$845,334
$23,143
$10,495
$3,560
$38
$16,058
-$927
$4,079
$79,898
$19,689
$86,316
$78,853
$25,936
$3,128
$30
$0
$156,764
$7,488
$7,494
$0
$295,249
$29,254
$154,436
$62,170
$1,400
-$8,184
$15,032
$0
$566,263
$0
$0
$3,498
$0
$0
$213
$8,246,698
$26,400
Department: 1100 - Administration
Program: 105 - Retiree Costs
Expense
100-1100-105-51004 Other Post Emp Benefits - TRUST $56,596 $56,596 $56,596 100-1100-105-51005 Retiree Medical/Dental/Life $112,924 $112,924 $112,924 Expense Total: $169,520 $169,520 $169,520
Program: 105 - Retiree Costs Total: $169,520 $169,520 $169,520 Property Tax-Prior Years $26,400 $26,400
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
$63,000
Program: 120 - Administration
Revenue
100-1100-120-30001 Transient Occupancy Tax $3,632,629 $4,667,010 $4,770,550 100-1100-120-30002 Sales Tax $1,419,000 $1,954,600 $2,021,200 100-1100-120-30003 Property Transfer Tax $64,298 $64,298 $64,298 100-1100-120-30004 Property Tax Current Sec. $804,007 $804,007 $804,007 100-1100-120-30005 Property Tax Curr. Unsec. $22,632 $22,632 $22,632 100-1100-120-30006
$30 $80 $80
100-1100-120-30007 Prop Tax-Homeowner's Relf $3,800 $3,800 $3,800 100-1100-120-30008 Property Tax-Misc. $5,000 $5,000 $5,000 100-1100-120-30009 Property Taxes-Supplmntl $15,000 $15,000 $15,000 100-1100-120-30012 TOT Penalties $0 $0 $0
100-1100-120-30013 Motor Vehicle Excess License Fe $4,000 $4,000 $4,000 100-1100-120-31001 Franchise-Hlth Sanitation $63,000 $63,000 100-1100-120-39001 Donations $0 $0 $0
100-1100-120-31002 Franchise-Gas Company $17,000 $17,000 $17,000 100-1100-120-31003 Franchise-Comcast Cable $80,000 $80,000 $80,000 100-1100-120-31004 Franchise-PG&E $73,000 $73,000 $73,000 100-1100-120-31010 Business Certificate $26,000 $40,000 $40,000 100-1100-120-31032 Disability Access Fee $2,800 $3,000 $3,000 100-1100-120-31033 Firearms License
100-1100-120-32001 Rental Income $0 $0 $0
100-1100-120-35029 Grant Revenue $800,000 $800,000 $100,000 100-1100-120-38001 Miscellaneous Income $700 $700 $700
100-1100-120-38002 Fines & Penalties $4,000 $4,000 $4,000 Sale of Surplus Property $4,000 $4,000 $4,000
100-1100-120-40001 Water Overhead Contribution $304,107 $297,097 $297,097 100-1100-120-40002 Wastewater Overhead Contribut $30,131 $104,499 $104,499 100-1100-120-40003 WWTP Overhead Contribution $159,069 $250,177 $250,177 100-1100-120-40004 Transit Overhead Contribution $64,035 $44,615 $44,615 100-1100-120-41000 Special Events Revenue $11,000 $11,000 $11,000 100-1100-120-42001 Interest Income $40,000 $40,000 $40,000 100-1100-120-42003 CD Interest Income $7,000 $0 $0
100-1100-120-42004 Housing Assistance Interest Inco $0 $0 $0 100-1100-120-43002 Property Tax - In Lieu of VLF $529,117 $529,117 $529,117 100-1100-120-43003 Forfeited Deposits $800 $800 $800
100-1100-120-43004
100-1100-120-43005 Insurance Refunds $0 $0 $0
100-1100-120-43008 Collection Acct Recovery $200 $200 $200 100-1100-120-43019 Transfers In $40,000 $0 $0
100-1100-120-43021 Accts Payable Discounts $250 $250 $250 Revenue Total: $8,253,005 $9,929,281 $9,399,422
380
2020-2021
Total Activity
$446,737
$31,162
$5,515
$62,346
$40,667
$4,212
$43,030
$100
$107
$479
$1,184
-$20,420
$9,846
$1,504
$4,919
$34,446
$24,020
$30,919
$617
$698
$711
$2,858
$3,919
$1,926
$0
$13
$0
$264
$1,514
$0
$11,570
$6,025
$27,920
$20,557
$29,333
$818
$182,075
$1,825
$101,709
$1,207
$88,657
$10,262
$9,506
$4
$0
$0
$470
$11,485
$144
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Expense
100-1100-120-51000 Salaries $644,779 $774,023 $807,493
$4,200 $4,200 $4,200
100-1100-120-51008 Workers' Comp Ins. $38,502 $25,933 $25,958 100-1100-120-51017 Workers' Comp Ins-Retrospectiv -$1,979 $164 $164 100-1100-120-51018 CalPERS Liability Reduction $14,060 $14,060 $14,060 100-1100-120-51002 FICA $58,467 $74,492 $77,053
100-1100-120-51003 Retirement $5,632 $0 $0
100-1100-120-51005 Cafeteria Plan $81,214 $161,860 $161,860 100-1100-120-51006 Unemployment Insurance $3,500 $3,500 $3,500 100-1100-120-51007 Auto Allowance
100-1100-120-51009 Employee Medical Exams $180 $180 $180 100-1100-120-51010 Employee Screening $40 $40 $40
100-1100-120-51011 Recruitment $12,000 $12,000 $12,000
100-1100-120-51012 Education $18,000 $18,000 $18,000
Supplies $8,500 $8,500 $8,500
100-1100-120-51019 Long Term Disability $2,626 $3,483 $3,634 100-1100-120-51020 Retirement - ER Pd 8% EE Share $8,774 $0 $0 100-1100-120-51021 Retirement - PERS UAL $40,782 $0 $0
100-1100-120-51022 Retirement - PERS PEPRA ER Cos $41,106 $60,516 $63,438 $100
100-1100-120-53010 Computer/Desktop Equipment S $4,620 $4,620 $4,620 100-1100-120-51030 Housing Allowance $36,000 $51,000 $51,000 100-1100-120-51031 Cell Phone Allowance $1,800 $2,400 $2,400 100-1100-120-51035 Overtime $1,097 $0 $0
100-1100-120-51040 Specialty Pays $600 $1,620 $1,620
100-1100-120-52002 Membership Dues $3,794 $3,794 $3,794 100-1100-120-52003
$0 $0 $0
100-1100-120-57009 Insurance $42,169 $43,354 $43,391
100-1100-120-52008 Postage $2,000 $2,000 $2,000
100-1100-120-52009 Small Equipment $300 $300 $300
100-1100-120-52015 Vehicle Fuel $200 $200 $200
100-1100-120-53003 Repairs and Maintenance $0 $0 $0
100-1100-120-53008 Vehicle Repairs & Maint. $100 $100
100-1100-120-57025 Studies/Sales Tax $106,000 $166,000 $66,000 100-1100-120-57052 Temporary Agency Services $5,000 $5,000 $5,000 100-1100-120-54001 Office Equip/Computer Rep $0 $0 $0
100-1100-120-54002 Equipment $13,000 $5,000 $5,000
100-1100-120-55003 Communications $0 $0 $0
100-1100-120-56013 Audit $35,000 $35,000 $35,000
100-1100-120-57004 Computer Support
100-1100-120-57011 Lease Payments $646 $646 $646
100-1100-120-57012 Legal Fees $116,000 $120,000 $120,000 100-1100-120-57015 Printing and Publishing $1,800 $5,000 $5,000 100-1100-120-57016 Professional Services $20,000 $20,000 $20,000 100-1100-120-57053 Software/Website $0 $0 $0
100-1100-120-57062 Public Relations $20,000 $20,000 $20,000 100-1100-120-58004 City Wellness/Workplace Safety $1,000 $1,000 $1,000 100-1100-120-60002 Emergency Preparedness $10,000 $10,000 $10,000 100-1100-120-60005 Emergency Plan $0 $0 $0
100-1100-120-60006 EOC Phone $560 $560 $560
100-1100-120-61008 Property Tax Admin Fees $12,100 $12,100 $12,100 100-1100-120-62001 Bank Charges $200 $200 $200
381
2020-2021
Total Activity
$3
$0
$0
$0
$0
$0
$0
$0
$119
$1,236,980
$7,009,718
$88,405
$88,405
$88,405
$0
$0
$0
$68,675
$68,675
$68,675
$6,989,988
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
100-1100-120-62005 Interest Expense $0 $0 $0
$0 $0
100-1100-120-71006 Bad Debt Recovery Fees $0 $0 $0
100-1100-120-62003 Credit Card Proces. Fee $0 $0 $0
$305,743
Expense Total: $254,231 $305,743 $305,743
Program: 121 - Information Technology (IT) Total: $254,231 $305,743 $305,743 100-1100-120-63006 Equipment Replacement $14,034 $0 $0
100-1100-120-63010 Vehicle Replacement $40,000 $0 $0
100-1100-120-64003 Transfers Out $0 $3,234,297 $1,239,297 100-1100-120-70105 Projects $0 $0 $0
100-1100-120-71005 Bad Debt Write Offs $0
100-1100-860-35036 COVID 19 Relief Funding $0 $0 $0
Revenue Total: $0 $0 $0
Program: 860 - State Funding Total: $0 $0 $0
100-1100-120-71009 Miscellaneous $0 $0 $0
Expense Total: $1,468,403 $4,905,143 $2,849,307
Program: 120 - Administration Surplus (Deficit): $6,784,602 $5,024,138 $6,550,114 Program: 121 - Information Technology (IT)
Expense
100-1100-121-57064 IT Expenses $254,231 $305,743
Program: 220 - Econcomic Development
Expense
100-1100-220-57016 Professional Services -Econ. Dev/COC $10,000 $60,000 $10,000 Expense Total: $10,000 $60,000 $10,000
Program: 220 - Econcomic Development Total: $10,000 $60,000 $10,000 Program: 860 - State Funding
Revenue
Department: 1100 - Administration Surplus (Deficit): $6,350,852 $4,488,876 $6,064,852 382
2020-2021
Total Activity
$815
$25,759
-$600
$0
$45,504
$0
$71,478
$0
$536
$0
$0
$0
$0
$0
-$7,131
$0
$0
$7,361
$0
$0
$0
$0
$0
$7,000
$0
$379
$215
$0
$12
$102
$0
$0
$1,742
$12,138
$163,905
$8,381
$264
$51,002
$2,984
$251,944
$0
$0
$0
$0
$0
$500,834
-$429,356
FICA $17,161 $23,510 $24,225
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Department: 1200 - Planning & Building
Program: 200 - City Planning
Revenue
100-1200-200-31009 Conveyance Fee - Animal/Street $400 $400 $400 100-1200-200-31013 Misc Permit Fee $25,000 $70,000 $70,000 100-1200-200-31025 Muni Code Violation $5,000 $5,000 $5,000 $4,000
100-1200-200-51017 Workers' Comp Ins-Retrospectiv -$585 $53 $53 100-1200-200-31029 Housing Element $0 $0 $0
100-1200-200-31035 Application/Development Fees $20,000 $50,000 $50,000 100-1200-200-35029 Grant Revenue $106,355 $106,355 $106,355 Revenue Total: $156,755 $231,755 $231,755
Expense
100-1200-200-51000 Salaries $179,106 $251,219 $260,568
100-1200-200-51002
$9,600 $12,000 $12,000
100-1200-200-51031 Cell Phone Allowance $0 $600 $600
100-1200-200-51003 Retirement $0 $0 $0
100-1200-200-51005 Cafeteria Plan $21,000 $46,549 $46,549 100-1200-200-51008 Workers' Comp Ins. $11,437 $8,417 $8,376 100-1200-200-51010 Employee Screening $0 $0 $0
100-1200-200-51012 Education $4,000 $4,000
100-1200-200-52003 Supplies $1,000 $1,000 $1,000
100-1200-200-52008 Postage $300 $300 $300
100-1200-200-51019 Long Term Disability $737 $904 $931
100-1200-200-51020 Retirement - ER Pd 8% EE Share $0 $0 $0 100-1200-200-51021 Retirement - PERS UAL $0 $0 $0
100-1200-200-51022 Retirement - PERS PEPRA ER Cos $13,013 $15,672 $16,223 100-1200-200-51030 Housing Allowance
100-1200-200-51035 Overtime $2,627 $0 $0
100-1200-200-51040 Specialty Pays $0 $2,390 $2,390
100-1200-200-51045 Commissioners $12,000 $12,000 $12,000 100-1200-200-52002 Membership Dues $1,045 $1,045 $1,045 $209 $209 $209
100-1200-200-52009 Small Equipment $300 $300 $300
100-1200-200-52015 Vehicle Fuel $100 $100 $100
100-1200-200-53008 Vehicle Repairs & Maint. $50 $50 $50 100-1200-200-53010 Computer/Desktop Equipment S $1,202 $1,202 $1,202 100-1200-200-63006 Equipment Replacement $1,064 $0 $0
100-1200-200-54001 Office Equip/Computer Rep $0 $0 $0
100-1200-200-55003 Communications $0 $0 $0
100-1200-200-57004 Computer Support $0 $0 $0
100-1200-200-57007 General Plan $140,000 $0 $0
100-1200-200-57009 Insurance $11,129 $12,448 $12,388
100-1200-200-57011 Lease Payments
100-1200-200-57012 Legal Fees $54,000 $54,000 $54,000
100-1200-200-57015 Printing and Publishing $2,000 $2,000 $2,000 100-1200-200-57016 Professional Services $30,000 $30,000 $30,000 100-1200-200-57053 Software/Website $0 $0 $0
100-1200-200-60004 Project Development/Filing Fees $0 $400 $400 100-1200-200-63010 Vehicle Replacement $0 $0 $0
100-1200-200-70105 Projects $5,000 $5,000 $5,000
Expense Total: $517,495 $485,368 $495,910
Program: 200 - City Planning Surplus (Deficit): -$360,740 -$253,613 -$264,155 383
2020-2021
Total Activity
$11,897
$11,897
$11,897
$85,480
$103,192
$33,964
$222,636
$0
$0
$0
$0
$0
$17
$0
-$3,088
$0
$0
$4,176
$0
$0
$0
$0
$28
$220
$0
$0
$0
$1,546
$1,962
$3,628
$112
$126
$199,832
$9,300
$0
$0
$33,460
$251,318
-$28,683
$16,793
$0
$0
$16,793
$16,793
-$486,728
$40,000 $40,000 $40,000
Expense Total: $40,000 $40,000 $40,000
Revenue Total: $90,000 $110,000 $110,000
Expense
100-1200-210-51000 Salaries $0 $0 $0
Program: 201 - Code Enforcement
Expense
100-1200-201-57063 Code Enforcement
Program: 201 - Code Enforcement Total: $40,000 $40,000 $40,000 Program: 210 - Building
Revenue
100-1200-210-31014 Plan Check $20,000 $40,000 $40,000
100-1200-210-31036 Building Permits $70,000 $70,000 $70,000 100-1200-210-38001 Miscellaneous Income $0_______________ _________________ Retirement - PERS UAL $0 $0 $0
100-1200-210-51002 FICA $0 $0 $0
100-1200-210-51003 Retirement $0 $0 $0
100-1200-210-51005 Cafeteria Plan $0 $0 $0
100-1200-210-51008 Workers' Comp Ins. $0 $0 $0
$2,500
100-1200-210-52008 Postage $200 $200 $200
100-1200-210-51010 Employee Screening $0 $0 $0
100-1200-210-51012 Education $0 $0 $0
100-1200-210-51017 Workers' Comp Ins-Retrospectiv $0 $0 $0 100-1200-210-51019 Long Term Disability $0 $0 $0
100-1200-210-51020 Retirement - ER Pd 8% EE Share $0 $0 $0 100-1200-210-51021
$0 $0 $0
100-1200-210-57009 Insurance $0 $0 $0
100-1200-210-51022 Retirement - PERS PEPRA ER Cos $0 $0 $0 100-1200-210-51030 Housing Allowance $0 $0 $0
100-1200-210-51031 Cell Phone Allowance $0 $0 $0
100-1200-210-51035 Overtime $0 $0 $0
100-1200-210-52003 Supplies $500 $2,500
100-1200-210-57053 Software/Website $0 $0 $0
100-1200-210-63006 Equipment Replacement $1,064 $0 $0
100-1200-210-52009 Small Equipment $100 $100 $100
100-1200-210-53010 Computer/Desktop Equipment S $0 $0 $0 100-1200-210-54001 Office Equip/Computer Rep $0 $0 $0
100-1200-210-55003 Communications $0 $0 $0
100-1200-210-57004 Computer Support
100-1200-210-57011 Lease Payments $89 $89 $89
100-1200-210-57015 Printing and Publishing $800 $800 $800 100-1200-210-57016 Professional Services $140,000 $140,000 $140,000 100-1200-210-57024 Fee Study $5,000 $0 $0
100-1200-210-70105 Projects $0 $0 $0
Expense Total: $147,753 $143,689 $143,689
Program: 210 - Building Surplus (Deficit): -$57,753 -$33,689 -$33,689 Program: 220 - Econcomic Development
Expense
100-1200-220-57016 Professional Services $0 $0 $0
100-1200-220-57024 Studies $75,000 $0 $0
100-1200-220-59026 Solvang Chamber of Commerce $0 $0 $0 Expense Total: $75,000 $0 $0
Program: 220 - Econcomic Development Total: $75,000 $0 $0 Department: 1200 - Planning & Building Surplus (Deficit): -$533,493 -$327,302 -$337,844 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
384
2020-2021
Total Activity
$812
$0
$812
$44,178
$3,924
$0
$7,588
$7,241
$100
$0
$0
$673
-$6,731
$167
$0
$5,624
$3,279
$3,798
$0
$459
$820
$288
$205
$3,610
$1,896
$0
$39
$2,517
$6,016
$8,358
$351
$2
$0
$7,089
$0
$101,490
-$100,678
-$775
$0
$8,780
$8,005
$2,501
$430
$0
$4,974
100-1300-300-38001 Miscellaneous Income $0 $0 $0
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
$0 $0
100-1300-300-51005 Cafeteria Plan $0 $0 $0
Department: 1300 - Parks and Recreation
Program: 300 - Administration
Revenue
Safety Gear $0 $0 $0
100-1300-300-51017 Workers' Comp Ins-Retrospectiv $0 $0 $0 100-1300-300-43003 Forfeited Deposits $0 $0 $0
Revenue Total: $0 $0 $0
Expense
100-1300-300-51000 Salaries $0 $0 $0
100-1300-300-51002 FICA $0 $0 $0
100-1300-300-51003 Retirement $0
100-1300-300-51030 Housing Allowance $0 $0 $0
100-1300-300-51031 Cell Phone Allowance $0 $0 $0
$0
100-1300-300-51008 Workers' Comp Ins. $0 $0 $0
100-1300-300-51009 Employee Medical Exams $0 $0 $0
100-1300-300-51010 Employee Screening $0 $0 $0
100-1300-300-51012 Education $0 $0 $0
100-1300-300-51014
100-1300-300-51019 Long Term Disability $0 $0 $0
100-1300-300-51020 Retirement - ER Pd 8% EE Share $0 $0 $0 100-1300-300-51021 Retirement - PERS UAL $0 $0 $0
100-1300-300-51022 Retirement - PERS PEPRA ER Cos $0 $0 $0 $0 $0 $0
100-1300-300-51035 Overtime $0 $0 $0
100-1300-300-51040 Specialty Pays $0 $0 $0
100-1300-300-52003 Supplies $0 $0 $0
100-1300-300-52008 Postage $0 $0 $0
100-1300-300-63010 Vehicle Replacement $0 $0 $0
100-1300-300-52015 Vehicle Fuel $0 $0 $0
100-1300-300-53008 Vehicle Repairs & Maint. $0 $0 $0
100-1300-300-53010 Computer/Desktop Equipment S $0 $0 $0 100-1300-300-54001 Office Equip/Computer Rep $0 $0 $0
100-1300-300-55003 Communications $0 $0 $0
100-1300-300-57004 Computer Support
$0 $0 $0
Revenue Total: $188,000 $188,000 $10,000
100-1300-300-57009 Insurance $0 $0 $0
100-1300-300-57011 Lease Payments $0 $0 $0
100-1300-300-57015 Printing and Publishing $0 $0 $0
100-1300-300-57053 Software/Website $0 $0 $0
100-1300-300-63006 Equipment Replacement $0 $0 $0
Expense Total: $0 $0 $0
Program: 300 - Administration Surplus (Deficit): $0 $0 $0 Program: 310 - HCA Park
Revenue
100-1300-310-31007 Park Reservation Fee $10,000 $10,000 $10,000 100-1300-310-35029 Grant Revenue $178,000 $178,000 $0
100-1300-310-39001 Donations
Expense
100-1300-310-52003 Supplies $0 $0 $0
100-1300-310-52009 Small Equipment $0 $0 $0
100-1300-310-52015 Vehicle/Equipment Fuel $0 $0 $0
100-1300-310-53003 Repairs and Maintenance $0 $0 $0
385
2020-2021
Total Activity
$789
$33,897
$589
$3,960
$0
$3,390
$47,637
$98,166
-$90,161
$0
$0
$18,686
$1,036
$1,874
$19,940
$690
$4,560
$0
$0
$46,785
-$46,785
$725
$725
$6,399
$390
$8,003
$1,631
$31,656
$1,249
$0
$5,350
$2,120
$0
$56,798
-$56,073
$117
$159
$1,182
$424
$0
$1,882
$1,882
100-1300-310-55001 Utilities $0 $0 $0
100-1300-310-55002 Water and Sewer Charges $0 $0 $0
100-1300-310-57009 Insurance $0 $0 $0
100-1300-310-57023 Tree Maintenance $0 $0 $0
100-1300-310-57031 Weed Abatement $0 $0 $0
100-1300-310-57057 Pest Management $0 $0 $0
$0
100-1300-310-70105 Projects $0 $0 $0
Expense Total: $0 $0 $0
Program: 310 - HCA Park Surplus (Deficit): $188,000 $188,000 $10,000 Program: 320 - Solvang Park
Revenue
100-1300-320-31007 Park Fees $375 $375 $375
Revenue Total: $375 $375 $375
Expense
100-1300-320-52003 Supplies $0 $0 $0
$0 $0 $0
100-1300-320-53003 Repairs and Maintenance $0 $0 $0
100-1300-320-55001 Utilities $0 $0 $0
100-1300-320-55002 Water and Sewer Charges $0 $0 $0
100-1300-320-57009 Insurance $0 $0 $0
100-1300-320-57023 Tree Maintenance $0 $0 $0
100-1300-320-70105 Projects $0 $0
100-1300-330-57009 Insurance $0 $0 $0
100-1300-320-70504 Gazebo-ADA Upgrades $0 $0 $0
Expense Total: $0 $0 $0
Program: 320 - Solvang Park Surplus (Deficit): $375 $375 $375 Program: 330 - Sunny Fields
Revenue
100-1300-330-31007 Park Reservation Fee $8,500 $8,500 $8,500 Revenue Total: $8,500 $8,500 $8,500
Expense
100-1300-330-52003 Supplies
100-1300-330-52009 Small Equipment $0 $0 $0
100-1300-330-53003 Repairs and Maintenance $0 $0 $0
100-1300-330-55001 Utilities $0 $0 $0
100-1300-330-55002 Water and Sewer Charges $0 $0 $0
$0 $0
100-1300-340-70105 Projects $0 $0 $0
100-1300-330-57023 Tree Maintenance $0 $0 $0
100-1300-330-57057 Pest Management $0 $0 $0
100-1300-330-57060 Turf Repair $0 $0 $0
100-1300-330-70105 Projects $0 $0 $0
Expense Total: $0 $0 $0
Program: 330 - Sunny Fields Surplus (Deficit): $8,500 $8,500 $8,500 Program: 340 - Common Areas
Expense
100-1300-340-53003 Repairs and Maintenance $0 $0 $0
100-1300-340-55001 Utilities $0 $0 $0
100-1300-340-55002 Water and Sewer Charges $0 $0 $0
100-1300-340-57029 Village Planter Maint. $0
Expense Total: $0 $0 $0
Program: 340 - Common Areas Total: $0 $0 $0
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
386
2020-2021
Total Activity
$0
$0
$79,065
$5,498
$4,046
$10,988
$8,481
$0
$0
$65
-$5,405
$336
$6,161
$20,255
$0
$4,813
$0
$443
$1,336
$0
$0
$410
$0
$164
$14
$1,243
$0
$0
$1,563
$1,220
$4,446
$6,680
$269
$392
$0
$0
$1,873
$0
$154,356
-$154,356
$9,415
$9,415
$137,925 $144,332 $151,940
100-1300-350-51002 FICA $13,133 $13,721 $14,303
100-1300-350-51010 Employee Screening $64 $64 $64
100-1300-350-51012 Education $1,000 $1,000 $1,000
Program: 350 - Recreation
Revenue
100-1300-350-38001 Miscellaneous Income $0 $0 $0
Revenue Total: $0 $0 $0
Expense
100-1300-350-51000 Salaries
100-1300-350-51003 Retirement $4,353 $4,509 $4,624
100-1300-350-51005 Cafeteria Plan $21,660 $25,795 $25,795 100-1300-350-51008 Workers' Comp Ins. $8,474 $4,836 $4,884 100-1300-350-51009 Employee Medical Exams $300 $300 $300 Supplies $900 $900 $900
100-1300-350-51017 Workers' Comp Ins-Retrospectiv -$411 $31 $31 100-1300-350-51019 Long Term Disability $621 $650 $684
100-1300-350-51020 Retirement - ER Pd 8% EE Share $6,851 $7,057 $7,271 100-1300-350-51021 Retirement - PERS UAL $31,689 $42,333 $45,407 $300
100-1300-350-53008 Vehicle Repairs & Maint. $2,000 $2,000 $2,000 100-1300-350-51022 Retirement - PERS PEPRA ER Cos $3,683 $4,277 $4,684 100-1300-350-51030 Housing Allowance $9,600 $12,000 $12,000 100-1300-350-51031 Cell Phone Allowance $0 $0 $0
100-1300-350-51035 Overtime $2,485 $1,472 $1,472
100-1300-350-51040 Specialty Pays $0 $600 $600
100-1300-350-52003
$0 $0 $0
100-1300-350-57009 Insurance $8,620 $7,508 $7,580
100-1300-350-52005 Recreation Programs $0 $0 $0
100-1300-350-52008 Postage $500 $500 $500
100-1300-350-52009 Small Equipment $600 $600 $600
100-1300-350-52015 Vehicle Fuel $1,400 $1,400 $1,400
100-1300-350-53003 Repairs and Maintenance $300 $300
100-1300-350-62003 Credit Card Proces. Fee $2,000 $2,500 $2,500 100-1300-350-63010 Vehicle Replacement $0 $0 $0
100-1300-350-53010 Computer/Desktop Equipment S $577 $577 $577 100-1300-350-54001 Office Equip/Computer Rep $0 $0 $0
100-1300-350-55003 Communications $0 $0 $0
100-1300-350-57001 P&R Marketing and Advertising $2,700 $2,700 $2,700 100-1300-350-57004 Computer Support
100-1300-350-57011 Lease Payments $212 $212 $212
100-1300-350-57015 Printing and Publishing $1,000 $1,000 $1,000 100-1300-350-57016 Professional Services $25,000 $25,000 $25,000 100-1300-350-57053 Software/Website $0 $0 $0
Expense Total: $287,236 $308,173 $320,329
Program: 350 - Recreation Surplus (Deficit): -$287,236 -$308,173 -$320,329 Program: 360 - Adult Sports
Revenue
100-1300-360-31008 Recreation Fees $10,000 $10,000 $10,000 Revenue Total: $10,000 $10,000 $10,000
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
387
2020-2021
Total Activity
$1,019
$1,019
$8,396
$33,839
-$210
$33,629
$13,421
$13,421
$20,208
$2,498
$2,498
$307
$307
$2,191
-$1,583
$0
$0
-$1,583
$137
$137
-$1,721
$0
$767
$767
$26
$0
$26
$741
$37,440
$37,440
$37,440
-$457,560
$19,850 $19,850
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Recreation Programs $4,000 $4,000 $4,000
Expense
100-1300-360-52005 Recreation Programs $5,000 $5,000 $5,000 Expense Total: $5,000 $5,000 $5,000
Program: 360 - Adult Sports Surplus (Deficit): $5,000 $5,000 $5,000 Program: 365 - Youth Programs
Revenue
100-1300-365-31008 Recreation Fees $20,000 $20,000 $20,000 100-1300-365-31040 Rec Program Discounts -$150 -$150 -$150 Revenue Total: $19,850
100-1300-375-39001 Donations $1,800 $1,800 $1,800
Revenue Total: $9,650 $21,650 $21,650
Expense
100-1300-365-52005 Recreation Programs $10,000 $10,000 $10,000 Expense Total: $10,000 $10,000 $10,000
Program: 365 - Youth Programs Surplus (Deficit): $9,850 $9,850 $9,850 Program: 370 - Adult Programs
Revenue
100-1300-370-31008 Recreation Fees $8,000 $8,000 $8,000 Revenue Total: $8,000
Expense Total: $4,000 $4,000 $4,000
Program: 370 - Adult Programs Surplus (Deficit): $4,000 $4,000 $4,000 Program: 375 - Special Events
Revenue
100-1300-375-31008 Recreation Fees $8,000 $20,000 $20,000 100-1300-375-31040 Special Events Discounts -$150 -$150 -$150 Program: 390 - Buellton Partnership Surplus (Deficit): -$2,000 -$2,000 -$2,000 Expense
100-1300-375-52005 Recreation Programs $3,000 $8,000 $8,000 Expense Total: $3,000 $8,000 $8,000
Program: 375 - Special Events Surplus (Deficit): $6,650 $13,650 $13,650 Program: 390 - Buellton Partnership
Revenue
100-1300-390-31008 Recreation Fees $5,000 $5,000 $5,000 100-1300-390-31024 Buellton Recreation Reimb $2,000 $2,000 $2,000 Revenue Total: $7,000 $7,000 $7,000
Expense
100-1300-390-52005 Recreation Programs $3,000 $3,000 $3,000 100-1300-390-71010 Buellton - Reimbursement of Rev $6,000 $6,000 $6,000 Expense Total: $9,000 $9,000 $9,000
Program: 700 - Street Trees
Expense
100-1300-700-57023 Street Tree Planting/Mgmt $0 $0 $0
Expense Total: $0 $0 $0
Program: 700 - Street Trees Total: $0 $0 $0
Department: 1300 - Parks and Recreation Surplus (Deficit): -$66,861 -$80,798 -$270,954 $8,000 $8,000
Expense
100-1300-370-52005
388
2020-2021
Total Activity
$6,292
$6,292
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$2,420
$248,798
$0
$18,032
$11,300
$574,907
$0
$0
$1,780
$857,238
-$850,946
-$2,500
-$2,500
-$2,500
-$853,446
TBID - Admin. Reimbursement $10,000 $10,000 $10,000
Revenue Total: $10,000 $10,000 $10,000
Workers' Comp Ins. $0 $2,899 $3,023
100-1400-400-51017 Workers' Comp Ins-Retrospectiv $0 $18 $19 Department: 1400 - Tourism
Program: 400 - Tourism Activities
Revenue
100-1400-400-43020
100-1400-400-51030 Housing Allowance $0 $6,000 $6,000
100-1400-400-51031 Cell Phone Allowance $0 $600 $600
Expense
100-1400-400-51000 Salaries $0 $86,519 $94,053
100-1400-400-51002 FICA $0 $8,689 $9,266
100-1400-400-51003 Retirement $0 $4,343 $4,703
100-1400-400-51005 Cafeteria Plan $0 $23,486 $23,486
100-1400-400-51008
100-1400-400-51019 Long Term Disability $0 $389 $423
100-1400-400-51020 Retirement - ER Pd 8% EE Share $0 $6,794 $7,396 100-1400-400-51021 Retirement - PERS UAL $0 $41,054 $46,476 100-1400-400-51022 Retirement - PERS PEPRA ER Sha $0 $0 $7,336 100-1400-400-55002 Water and Sewer Charges $2,500 $2,500 $2,500 100-1400-400-57005 Custodial $0 $0 $0
100-1400-400-57009 Insurance $0 $4,281 $4,465
100-1400-400-57018 Sidewalk Cleaning $0 $0 $0
100-1400-400-57029 Village Planter Maint. $0 $0 $0
100-1400-400-59010 Tourism/Marketing Expense $920,915 $550,000 $550,000 100-1400-400-59015 Danish Days $0 $50,000 $0
100-1400-400-70704 Centennial Plaza $0 $0 $0
100-1400-400-70707 Street Light Banners $0 $0 $0
Expense Total: $923,415 $787,572
Program: 400 - Tourism Activities Surplus (Deficit): -$913,415 -$777,572 -$749,747 Program: 410 - Tourism Events
Revenue
100-1400-410-41003 Tourism Revenues $0 $0 $0
Revenue Total: $0 $0 $0
Program: 410 - Tourism Events Total: $0 $0 $0
Department: 1400 - Tourism Surplus (Deficit): -$913,415 -$777,572 -$749,747 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
$759,747
389
2020-2021
Total Activity
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$100
$100
$100
$0
$0
$0
$0
$0
$0
$0
$0
Salaries $102,236 $97,042 $102,707
100-1600-300-51012 Education $1,000 $1,000 $1,000
Department: 1600 - Public Works/Engineering
Program: 300 - Administration
Expense
100-1600-300-51000
100-1600-300-51030 Housing Allowance $9,600 $12,000 $12,000 100-1600-300-51035 Overtime $4,372 $4,126 $4,126
100-1600-300-51002 FICA $10,371 $10,316 $10,750
100-1600-300-51005 Cafeteria Plan $19,887 $25,841 $25,841 100-1600-300-51008 Workers' Comp Ins. $6,281 $3,251 $3,302 100-1600-300-51009 Employee Medical Exams $125 $125 $125 100-1600-300-51010 Employee Screening
100-1600-300-51014 Safety Gear $500 $500 $500
100-1600-300-51017 Workers' Comp Ins-Retrospectiv -$305 $21 $21 100-1600-300-51019 Long Term Disability $460 $437 $462
100-1600-300-51022 Retirement - PERS PEPRA ER Cos $7,428 $7,584 $8,065 100-1600-300-63005 Capital Equipment $41,000 $0 $0
100-1600-300-63010 Vehicle Replacement $35,611 $0 $0
100-1600-300-51040 Specialty Pays $1,654 $685 $685
100-1600-300-52003 Supplies $200 $200 $200
100-1600-300-52008 Postage $250 $250 $250
100-1600-300-52015 Vehicle Fuel $6,000 $6,000 $6,000
100-1600-300-53008 Vehicle Repairs & Maint. $2,300 $2,300 $2,300 100-1600-300-53010 Computer/Desktop Equipment $676 $676 $676 100-1600-300-57009 Insurance $6,566 $5,212 $5,286
100-1600-300-57011 Lease Payments $278 $278 $278
100-1600-310-57057 Pest Management $4,500 $4,500 $4,500 Expense Total: $256,540 $177,893 $184,623
Program: 300 - Administration Total: $256,540 $177,893 $184,623 Program: 310 - HCA Park
Expense
100-1600-310-52003 Supplies $5,000 $5,000 $5,000
100-1600-310-52009 Small Equipment $650 $650 $650
100-1600-310-52015 Vehicle Fuel $50 $50 $50
100-1600-310-53003 Repairs and Maintenance
100-1600-320-55001 Utilities $1,800 $1,800 $1,800
100-1600-320-55002 Water and Sewer Charges $24,000 $24,000 $24,000 100-1600-310-55001 Utilities $1,000 $1,000 $1,000
100-1600-310-55002 Water and Sewer Charges $33,000 $33,000 $33,000 100-1600-310-57009 Insurance $1,548 $1,642 $1,642
100-1600-310-57023 Tree Maintenance $10,000 $40,000 $40,000 100-1600-310-57031 Weed Abatement
Expense Total: $93,748 $130,842 $130,842
Program: 310 - HCA Park Total: $93,748 $130,842 $130,842 Program: 320 - Solvang Park
Expense
100-1600-320-52003 Supplies $30,000 $30,000 $30,000
100-1600-320-53003 Repairs and Maintenance $26,500 $6,500 $6,500 100-1600-320-57009 Insurance $456 $483 $483
100-1600-320-57023 Tree Maintenance $2,500 $5,000 $5,000 Expense Total: $85,256 $67,783 $67,783
Program: 320 - Solvang Park Total: $85,256 $67,783 $67,783 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
$21,000 $25,000 $25,000
$17,000 $20,000 $20,000
$50 $50 $50
390
2020-2021
Total Activity
$0
$0
$0
$0
$0
$0
$0
$300
$0
$300
$300
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$5,412
$406
$5,000
$400
$150
$16,500
$0
$27,868
$41,100
$2,896
$1,634
$3,127
$4,013
$32
$529
$0
-$3,131
$134
$2,513
$25,000 $25,000 $25,000
100-1600-330-57009 Insurance $1,070 $1,134 $1,134
Program: 330 - Sunny Fields
$78,934 $78,934
Program: 340 - Common Areas
Expense
100-1600-340-53003 Repairs and Maintenance $10,000 $15,000 $15,000 Expense
100-1600-330-52003 Supplies $6,000 $6,000 $6,000
100-1600-330-52009 Small Equipment $600 $600 $600
100-1600-330-53003 Repairs and Maintenance $16,000 $20,000 $20,000 100-1600-330-55001 Utilities $1,200 $1,200 $1,200
100-1600-330-55002 Water and Sewer Charges
Program: 340 - Common Areas Total: $44,350 $56,350 $56,350 Program: 400 - Tourism Activities
Expense
100-1600-400-57005 Custodial-Restrooms $300,000 $151,000 $151,000 100-1600-330-57023 Tree Maintenance $3,500 $7,500 $7,500 100-1600-330-57057 Pest Management $7,500 $7,500 $7,500 100-1600-330-57060 Turf Repair $6,000 $10,000 $10,000
Expense Total: $66,870 $78,934 $78,934
Program: 330 - Sunny Fields Total: $66,870
100-1600-340-55001 Utilities $150 $150 $150
100-1600-340-55002 Water and Sewer Charges $1,200 $1,200 $1,200 100-1600-340-57029 Village Planter Maint. $33,000 $40,000 $40,000 Expense Total: $44,350 $56,350 $56,350
100-1600-600-43012 LLMD Admin Reimbursement $12,000 $12,000 $12,000 100-1600-400-57018 Sidewalk Cleaning $25,000 $25,000 $25,000 100-1600-400-70707 Street Light Banners $1,800 $5,000 $5,000 Expense Total: $326,800 $181,000 $181,000
Program: 400 - Tourism Activities Total: $326,800 $181,000 $181,000 Program: 600 - PW - Engineering
$0
100-1600-600-51005 Cafeteria Plan $3,559 $7,281 $7,281
Revenue
100-1600-600-31013 Misc Permit and Encroachment F $7,000 $7,000 $7,000 100-1600-600-31035 Development Fees $0 $0 $0
100-1600-600-35001 Grant-Recycling $5,000 $5,000 $5,000 100-1600-600-38001 Miscellaneous Income $250 $250 $250
100-1600-600-41000 Special Events Revenue $3,000 $3,000 $3,000 -$132 $9 $9
100-1600-600-51019 Long Term Disability $149 $193 $199
100-1600-600-43019 Transfers In $0 $230,000 $30,000
Revenue Total: $27,250 $257,250 $57,250
Expense
100-1600-600-51000 Salaries $43,021 $42,984 $44,273
100-1600-600-51002 FICA $3,676 $3,995 $4,093
100-1600-600-51003 Retirement $1,576 $0
100-1600-600-51008 Workers' Comp Ins. $2,565 $1,440 $1,423 100-1600-600-51010 Employee Screening $0 $0 $0
100-1600-600-51012 Education $3,000 $3,000 $3,000
100-1600-600-51014 Safety Gear $260 $260 $260
100-1600-600-51017 Workers' Comp Ins-Retrospectiv
100-1600-600-51020 Retirement - ER Pd 8% EE Share $2,398 $0 $0 2022-2023
Adopted Budget
2021-2022
Total Budget
2023-2024
Adopted Budget
391
2020-2021
Total Activity
$8,956
$634
$1,374
$120
$0
$85
$2,605
$49
$258
$38
$150
$195
$360
$0
$0
$2,017
$1,939
$3,713
$103
$641
$21,999
$0
$0
$0
$0
$48,696
$146,779
-$118,911
$0
$0
$0
$78,100
$5,694
$2,769
$15,314
$7,541
$107
$244
$0
$140
-$4,264
$301
$4,218
$12,441
$1,496
$5,140
$60
100-1600-600-51031 Cell Phone Allowance $120 $120 $120
100-1600-600-51035 Overtime $86 $520 $520
100-1600-600-51021 Retirement - PERS UAL $11,427 $0 $0
100-1600-600-51022 Retirement - PERS PEPRA ER Cos $840 $3,336 $3,453 100-1600-600-51030 Housing Allowance $1,680 $2,400 $2,400 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Office Equip/Computer Rep $0 $0 $0
100-1600-600-51040 Specialty Pays $120 $0 $0
100-1600-600-52002 Membership Dues $3,630 $3,630 $3,630 100-1600-600-52003 Supplies $1,000 $1,000 $1,000
100-1600-600-52008 Postage $300 $300 $300
$2,000
100-1600-600-57016 Professional Services $20,000 $20,000 $20,000 100-1600-600-52009 Small Equipment $400 $400 $400
100-1600-600-52015 Vehicle Fuel $700 $700 $700
100-1600-600-53003 Repairs and Maintenance $200 $200 $200 100-1600-600-53008 Vehicle Repairs & Maint. $2,000 $2,000 $2,000 100-1600-600-53010 Computer/Desktop Equipment S $4,568 $4,568 $4,568 100-1600-600-54001
Projects $5,000 $5,000 $5,000
Expense Total: $143,724 $107,649 $109,118
100-1600-600-55003 Communications $0 $0 $0
100-1600-600-57004 Computer Support $0 $0 $0
100-1600-600-57009 Insurance $2,530 $2,231 $2,206
100-1600-600-57011 Lease Payments $82 $82 $82
100-1600-600-57015 Printing and Publishing $2,000 $2,000 Expense
100-1600-605-51000 Salaries $99,973 $103,934 $109,278
100-1600-605-51002 FICA $9,808 $10,356 $10,765
100-1600-600-57017 Recycling Grant $6,000 $0 $0
100-1600-600-57053 Software/Website $0 $0 $0
100-1600-600-63006 Equipment Replacement $20,969 $0 $0
100-1600-600-63010 Vehicle Replacement $0 $0 $0
100-1600-600-70105
Program: 600 - PW - Engineering Surplus (Deficit): -$116,474 $149,601 -$51,868 Program: 605 - PW - Maintenance
Revenue
100-1600-605-38001 Miscellaneous Income $0 $0 $0
100-1600-605-43004 Sale of Surplus Property $0 $0 $0
Revenue Total: $0 $0 $0
$909
100-1600-605-51003 Retirement $3,519 $632 $648
100-1600-605-51005 Cafeteria Plan $17,214 $22,627 $22,627 100-1600-605-51008 Workers' Comp Ins. $6,064 $3,482 $3,513 100-1600-605-51010 Employee Screening $0 $0 $0
100-1600-605-51011 Recruitment $0 $0 $0
100-1600-605-51012 Education $750 $750 $750
100-1600-605-51014 Safety Gear $800 $800 $800
100-1600-605-51017 Workers' Comp Ins-Retrospectiv -$302 $22 $22 100-1600-605-51019 Long Term Disability $405 $468 $492
100-1600-605-51020 Retirement - ER Pd 8% EE Share $5,257 $879 100-1600-605-51021 Retirement - PERS UAL $25,208 $5,851 $6,276 100-1600-605-51022 Retirement - PERS PEPRA ER Cos $2,222 $7,150 $7,574 100-1600-605-51030 Housing Allowance $6,000 $8,100 $8,100 100-1600-605-51031 Cell Phone Allowance $120 $120 $120
392
2020-2021
Total Activity
$1,569
$1,500
$0
$349
$205
$0
$569
$90
$2,495
$67
$0
$2,429
$5,659
$6,346
$194
$0
$48,245
$7,440
$0
$206,459
-$206,459
-$4,453
-$4,453
$0
$0
$0
$600
-$401
$0
$0
$0
$0
$0
$4,542
$0
$592
$9,757
$16,381
$4,526
$2,500
$149
$38,646
-$43,099
$1,504
$65,288
$4,100 $788 $788
100-1600-605-53003 Repairs and Maintenance $500 $500 $500 100-1600-605-51035 Overtime $2,111 $3,194 $3,194
100-1600-605-51040 Specialty Pays
$0 $0
100-1600-605-57009 Insurance $7,209 $6,441 $6,486
100-1600-605-52002 Membership Dues $150 $150 $150
100-1600-605-52003 Supplies $600 $600 $600
100-1600-605-52008 Postage $300 $300 $300
100-1600-605-52009 Small Equipment $200 $200 $200
100-1600-605-52015 Vehicle Fuel $1,600 $1,600 $1,600
100-1600-605-63010 Vehicle Replacement $0 $0 $0
Expense Total: $201,275 $186,411 $193,159
100-1600-605-53008 Vehicle Repairs & Maint. $2,000 $2,000 $2,000 100-1600-605-53010 Computer/Desktop Equipment S $313 $313 $313 100-1600-605-54001 Office Equip/Computer Rep $0 $0 $0
100-1600-605-55003 Communications $0 $0 $0
100-1600-605-57004 Computer Support $0
100-1600-605-57011 Lease Payments $154 $154 $154
100-1600-605-57016 Professional Services $5,000 $5,000 $5,000 100-1600-605-57052 Temporary Agency Services $0 $0 $0
100-1600-605-57053 Software/Website $0 $0 $0
100-1600-610-51019 Long Term Disability $0 $0 $0
100-1600-610-51022 Retirement - PERS PEPRA ER Cos $0 $0 $0 Program: 605 - PW - Maintenance Surplus (Deficit): -$201,275 -$186,411 -$193,159 Program: 610 - Veterans' Memorial Building
Revenue
100-1600-610-32004 Veteran's Bldg Rental $5,000 $5,000 $5,000 Revenue Total: $5,000 $5,000 $5,000
Expense
100-1600-610-51000 Salaries $0 $0 $0
100-1600-610-51002 FICA $0 $0 $0
100-1600-610-51005 Cafeteria Plan $0 $0 $0
100-1600-610-51008 Workers' Comp Ins. $0 $0 $0
100-1600-610-51017 Workers' Comp Ins-Retrospectiv $0 $0 $0 $47,038 $47,038
100-1600-610-51030 Housing Allowance $0 $0 $0
100-1600-610-51035 Overtime $0 $0 $0
100-1600-610-51040 Specialty Pays $0 $0 $0
100-1600-610-52003 Supplies $5,500 $5,500 $5,500
100-1600-610-52009 Small Equipment $1,500 $1,500 $1,500 100-1600-610-53003 Repairs and Maintenance $6,000 $10,000 $10,000 100-1600-610-55001 Utilities $8,800 $8,800 $8,800
100-1600-610-55002 Water and Sewer Charges $16,000 $16,000 $16,000 100-1600-610-57009 Insurance $2,912 $3,088 $3,088
100-1600-610-57057 Pest Management $2,000 $2,000 $2,000 100-1600-610-61009 Permit Fees $150 $150 $150
Expense Total: $42,862
Program: 610 - Veterans' Memorial Building Surplus (Deficit): -$37,862 -$42,038 -$42,038 Program: 620 - City Hall
Expense
100-1600-620-52003 Supplies $1,800 $1,800 $1,800
100-1600-620-53003 Repairs and Maintenance $7,500 $9,000 $9,000 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
393
2020-2021
Total Activity
$7,054
$4,330
$917
$79,092
$79,092
$1,042
$1,365
$6,929
$1,418
$2,026
$12,781
$12,781
$279
$279
$279
$0
$9
$706
$423
$1,137
$1,137
$14,903
$952
$3,191
$14,404
$433
$33,882
$33,882
$10,120
$558
$4,100
$5,472
$287
$20,537
$20,537
$0
$0
$126,172
$126,172
100-1600-620-55002 Water and Sewer Charges $4,500 $4,500 $4,500 100-1600-620-55001 Utilities $8,000 $8,000 $8,000
Expense
100-1600-640-52003 Supplies $0 $0 $0
100-1600-620-61009 Permit Fees $1,000 $1,000 $1,000
Expense Total: $22,800 $24,300 $24,300
Program: 620 - City Hall Total: $22,800 $24,300 $24,300 Program: 630 - Municipal Annex
Expense
100-1600-630-52003 Supplies $1,800 $1,800 $1,800
100-1600-630-53003 Repairs and Maintenance $1,800 $1,800 $1,800 $1,600 $1,600 $1,600
100-1600-650-57009 Insurance $180 $190 $190
100-1600-630-55001 Utilities $7,000 $7,000 $7,000
100-1600-630-55002 Water and Sewer Charges $1,600 $1,600 $1,600 100-1600-630-57009 Insurance $2,232 $2,367 $2,367
Expense Total: $14,432 $14,567 $14,567
Program: 630 - Municipal Annex Total: $14,432 $14,567 $14,567 Program: 640 - Elverhoj
100-1600-670-55001 Utilities $3,000 $3,000 $3,000
100-1600-670-55002 Water and Sewer Charges $18,000 $18,000 $18,000 Expense Total: $0 $0 $0
Program: 640 - Elverhoj Total: $0 $0 $0
Program: 650 - Visitors' Center
Expense
100-1600-650-52003 Supplies $200 $200 $200
100-1600-650-53003 Repairs and Maintenance $5,000 $5,000 $5,000 100-1600-650-55001 Utilities
Expense Total: $6,980 $6,990 $6,990
Program: 650 - Visitors' Center Total: $6,980 $6,990 $6,990 Program: 670 - Restroom #1
Expense
100-1600-670-52003 Supplies $16,000 $16,000 $16,000
100-1600-670-53003 Repairs and Maintenance $3,500 $3,500 $3,500 100-1600-670-57009 Insurance $389 $412 $412
Expense Total: $40,889 $40,912 $40,912
Program: 670 - Restroom #1 Total: $40,889 $40,912 $40,912 Program: 680 - Restroom #3
Expense
100-1600-680-52003 Supplies $15,000 $12,000 $12,000
100-1600-680-53003 Repairs and Maintenance $1,300 $3,000 $3,000 100-1600-680-55001 Utilities $4,000 $4,000 $4,000
100-1600-680-55002 Water and Sewer Charges $7,800 $7,800 $7,800 100-1600-680-57009 Insurance $223 $236 $236
Expense Total: $28,323 $27,036 $27,036
Program: 680 - Restroom #3 Total: $28,323 $27,036 $27,036 Program: 690 - Roads
Revenue
100-1600-690-35029 Grant Revenue $0 $0 $0
100-1600-690-40014 Contributions-SB Cnty Fire Dept $0 $0 $0 100-1600-690-43020 Transfer In From Gas Tax/Traffic $126,172 $126,172 $126,172 Revenue Total: $126,172 $126,172 $126,172
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
394
2020-2021
Total Activity
$154,070
$10,914
$4,668
$36,408
$15,367
$0
$0
$215
-$8,685
$616
$7,091
$21,927
$4,210
$10,665
$60
$2,887
$2,698
$0
$7,081
$0
$0
$3,220
$30,463
$2,625
$422
$0
$0
$1,150
$68,387
$8,546
$10,577
$393
$23,230
$41,400
$9,050
$15,500
$0
$0
$9,113
$0
$20,280
$514,547
-$388,375
$18,525 $19,268 $19,937
$800 $800 $800
Expense
100-1600-690-51000 Salaries $180,120 $185,099 $193,832
100-1600-690-51002 FICA
100-1600-690-51022 Retirement - PERS PEPRA ER Cos $5,487 $11,585 $12,240 100-1600-690-51003 Retirement $5,303 $1,896 $1,944
100-1600-690-51005 Cafeteria Plan $39,352 $48,027 $48,027 100-1600-690-51008 Workers' Comp Ins. $10,989 $6,202 $6,231 100-1600-690-51010 Employee Screening $0 $0 $0
100-1600-690-51012 Education $500 $500 $500
100-1600-690-51014 Safety Gear
100-1600-690-51017 Workers' Comp Ins-Retrospectiv -$541 $39 $39 100-1600-690-51019 Long Term Disability $766 $833 $872
100-1600-690-51020 Retirement - ER Pd 8% EE Share $8,118 $2,893 $2,982 100-1600-690-51021 Retirement - PERS UAL $37,997 $17,553 $18,828 $2,200 $2,200 $2,200
100-1600-690-51030 Housing Allowance $12,000 $16,200 $16,200 100-1600-690-51031 Cell Phone Allowance $120 $120 $120
100-1600-690-51035 Overtime $4,030 $7,125 $7,125
100-1600-690-51040 Specialty Pays $8,174 $1,961 $1,961
100-1600-690-52002 Membership Dues $150 $150 $150
100-1600-690-57004 Computer Support $0 $0 $0
100-1600-690-52003 Supplies $16,000 $16,000 $16,000
100-1600-690-52009 Small Equipment $3,000 $3,000 $3,000 100-1600-690-52013 Trash Receptacles $5,000 $5,000 $5,000 100-1600-690-52015 Vehicle Fuel $6,000 $6,000 $6,000
100-1600-690-53003 Repairs and Maintenance $15,000 $45,000 $45,000 100-1600-690-53007 Highway Entrance Signs
$0 $0
100-1600-690-57050 Mapping $0 $0 $0
100-1600-690-53008 Vehicle Repairs & Maint. $4,500 $4,500 $4,500 100-1600-690-53010 Computer/Desktop Equipment S $600 $600 $600 100-1600-690-54001 Office Equip/Computer Rep $0 $0 $0
100-1600-690-55003 Communications $0 $0 $0
100-1600-690-55006 Street Light Power $63,000 $63,000 $63,000 100-1600-690-70105 Projects $0 $0 $0
Expense Total: $510,562 $515,386 $526,965
100-1600-690-57009 Insurance $11,062 $9,525 $9,569
100-1600-690-57011 Lease Payments $310 $310 $310
100-1600-690-57016 Professional Services $0 $0 $0
100-1600-690-57019 Sidewalk Grinding $40,000 $40,000 $40,000 100-1600-690-57048 Traffic Counts $0
100-1600-690-57053 Software/Website $0 $0 $0
100-1600-690-63005 Capital Equipment $12,000 $0 $0
100-1600-690-63006 Equipment Replacement $0 $0 $0
100-1600-690-63010 Vehicle Replacement $0 $0 $0
Program: 690 - Roads Surplus (Deficit): -$384,390 -$389,214 -$400,793 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
395
2020-2021
Total Activity
$30,940
$2,207
$1,101
$6,724
$3,084
$0
$48
-$1,740
$127
$1,678
$4,827
$624
$2,090
$30
$536
$526
$0
$0
$0
$9,994
$0
$69
$0
$0
$0
$9,937
$608
$1,295
$2,045
$83
$7,979
$0
$84,812
$84,812
$10,611
$1
$10,612
$2,150
$8,814
$0
$2,297
$38,500
$51,760
-$41,148
Long Term Disability $226 $306 $318
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Program: 700 - Street Trees
Expense
100-1600-700-51000 Salaries $60,170 $67,904 $70,577
100-1600-700-51002 FICA $5,667 $6,656 $6,860
100-1600-700-51003 Retirement $2,261 $316 $324
$120
100-1600-700-51035 Overtime $803 $1,664 $1,664
100-1600-700-51005 Cafeteria Plan $8,893 $14,233 $14,233 100-1600-700-51008 Workers' Comp Ins. $3,619 $2,275 $2,269 100-1600-700-51012 Education $500 $500 $500
100-1600-700-51014 Safety Gear $1,000 $1,000 $1,000
100-1600-700-51017 Workers' Comp Ins-Retrospectiv -$184 $14 $14 100-1600-700-51019
$10,000 $20,000 $10,000
100-1600-700-52015 Vehicle Fuel $1,500 $1,500 $1,500
100-1600-700-51020 Retirement - ER Pd 8% EE Share $3,240 $376 $390 100-1600-700-51021 Retirement - PERS UAL $16,303 $2,926 $3,138 100-1600-700-51022 Retirement - PERS PEPRA ER Cos $1,111 $4,807 $5,026 100-1600-700-51030 Housing Allowance $3,120 $4,800 $4,800 100-1600-700-51031 Cell Phone Allowance $120 $120
100-1600-700-55002 Water and Sewer Charges $10,000 $10,000 $10,000 100-1600-700-55003 Communications $0 $0 $0
100-1600-700-51040 Specialty Pays $1,733 $339 $339
100-1600-700-52002 Membership Dues $60 $60 $60
100-1600-700-52003 Supplies $1,000 $1,000 $1,000
100-1600-700-52009 Small Equipment $1,000 $1,000 $1,000 100-1600-700-52012 Tree Lights
100-1600-700-53003 Repairs and Maintenance $2,000 $2,000 $2,000 100-1600-700-53008 Vehicle Repairs & Maint. $1,200 $1,200 $1,200 100-1600-700-53010 Computer/Desktop Equipment S $99 $99 $99 100-1600-700-54001 Office Equip/Computer Rep $0 $0 $0
Revenue Total: $6,000 $10,000 $10,000
100-1600-700-57004 Computer Support $0 $0 $0
100-1600-700-57009 Insurance $3,521 $3,360 $3,351
100-1600-700-57011 Lease Payments $66 $66 $66
100-1600-700-57023 Street Tree Management $70,000 $75,000 $75,000 $0 $0 $0
Expense Total: $12,100 $14,600 $14,600
100-1600-700-57053 Software/Website $0 $0 $0
Expense Total: $209,028 $223,519 $216,847
Program: 700 - Street Trees Total: $209,028 $223,519 $216,847 Program: 710 - PW - Parking Lots
Revenue
100-1600-710-31037 Elec Charg Stn Revenue $6,000 $10,000 $10,000 100-1600-710-32003 Lease Income $0 $0 $0
Expense
100-1600-710-53003 Repairs and Maintenance $2,500 $5,000 $5,000 100-1600-710-55001 Utilities $7,600 $7,600 $7,600
100-1600-710-57016 Professional Services $0 $0 $0
100-1600-710-57051 Electric Vehicle Charging Station $2,000 $2,000 $2,000 100-1600-710-70105 Projects
Program: 710 - PW - Parking Lots Surplus (Deficit): -$6,100 -$4,600 -$4,600 396
2020-2021
Total Activity
$50,000
$50,000
$54,214
$3,944
$1,219
$7,668
$5,397
$0
$32
$0
-$3,370
$213
$1,862
$5,703
$2,231
$3,032
$60
$371
$347
$505
$0
$0
$0
$0
$0
$0
$16
$2,107
$3,960
$140
$67,340
$28,993
$311
$2,440
$1,682
$0
$5,994
$12,970
$4,399
$213,781
-$163,781
-$1,194,692
$1,288,727
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
FICA $7,842 $6,578 $6,767
100-1600-720-51003 Retirement $2,070 $316 $324
100-1600-720-51015 Uniforms $200 $200 $200
100-1600-720-51017 Workers' Comp Ins-Retrospectiv -$255 $14 $14 Program: 720 - Storm Water Program
Revenue
100-1600-720-43020 Transfer In from Local Transport $35,000 $35,000 $35,000 Revenue Total: $35,000 $35,000 $35,000
Expense
100-1600-720-51000 Salaries $84,218 $66,698 $69,166
100-1600-720-51002
100-1600-720-51005 Cafeteria Plan $12,098 $14,398 $14,398 100-1600-720-51008 Workers' Comp Ins. $5,096 $2,235 $2,223 100-1600-720-51012 Education $2,000 $2,000 $2,000
100-1600-720-51014 Safety Gear $0 $0 $0
100-1600-720-51019 Long Term Disability $334 $300 $311
100-1600-720-51020 Retirement - ER Pd 8% EE Share $2,934 $376 $390 100-1600-720-51021 Retirement - PERS UAL $14,960 $2,926 $3,138 100-1600-720-51022 Retirement - PERS PEPRA ER Cos $3,127 $4,713 $4,916 $0
100-1600-720-51030 Housing Allowance $4,560 $4,800 $4,800 100-1600-720-51031 Cell Phone Allowance $120 $120 $120
100-1600-720-51035 Overtime $804 $1,688 $1,688
100-1600-720-51040 Specialty Pays $1,357 $337 $337
100-1600-720-52002 Membership Dues $800 $800 $800
100-1600-720-52003 Supplies $200 $200 $200
$125 $125 $125
100-1600-720-52008 Postage $700 $700 $700
100-1600-720-52009 Small Equipment $200 $200 $200
100-1600-720-53003 Repairs and Maintenance $25,000 $25,000 $25,000 100-1600-720-53010 Computer/Desktop Equipment S $170 $170 $170 100-1600-720-54001 Office Equip/Comp Replacement $0 $0 $0 100-1600-720-55003 Communications $0 $0
100-1600-720-70614 Storm Drain Improvements $0 $0 $0
100-1600-720-57004 Computer Support $0 $0 $0
100-1600-720-57009 Insurance $4,958 $3,300 $3,284
100-1600-720-57011 Lease Payments $111 $111 $111
100-1600-720-57016 Professional Services - SWMP $92,000 $92,000 $92,000 100-1600-720-57022 Street Sweeping $40,000 $40,000 $40,000 100-1600-720-57028 Underground Alert
100-1600-720-57053 Software/Website $0 $0 $0
100-1600-720-57058 Lab Fees and Stormwater Monit $5,000 $5,000 $5,000 100-1600-720-57059 Public Outreach/Education $4,000 $4,000 $4,000 100-1600-720-61007 Storm Water Permit $6,200 $6,200 $6,200 100-1600-720-70937 Annual Stormwater Report $5,000 $5,000 $5,000 Expense Total: $325,929 $290,504 $293,582
Program: 720 - Storm Water Program Surplus (Deficit): -$290,929 -$255,504 -$258,582 Department: 1600 - Public Works/Engineering Surplus (Deficit): -$2,233,045 -$1,758,292 -$1,981,224 Fund: 100 - GENERAL FUND Surplus (Deficit): -$217,928 -$1,702,276 -$185,310 397
2020-2021
Total Activity
$1,821
$0
$150
$258,649
$0
$1,622
$262,242
$744,273
$32,214
$0
$0
$0
$0
$776,487
-$514,245
$0
$0
$0
-$514,245
-$514,245
Grant Revenue $0 $0 $0
Projects $5,000 $5,000 $5,000
200-2600-000-70506 HCA Improvement (Impact Fee) $5,000 $5,000 $5,000 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 200 - GOVERNMENT IMPACT FEES
Department: 2600 - AB 1600 Impact Fees
Program: 000 - Undesignated
Revenue
200-2600-000-31006 Parking In Lieu $25,472 $1,821 $1,821 200-2600-000-31011 Traffic Mitigation Fees $3,067 $3,067 $3,067 200-2600-000-31027 Skytt Mesa Park Fee $0 $0 $0
200-2600-000-35029
Program: 000 - Undesignated Surplus (Deficit): $36,963 $13,312 $13,312 Program: 805 - Impact Fees - Affordable Housing
Revenue
200-2600-805-31039 Drainage Impact Fees $0 $0 $0
200-2600-000-36002 Connection Fees-WWTP $0 $0 $0
200-2600-000-42001 Interest Income $18,424 $18,424 $18,424 Revenue Total: $46,963 $23,312 $23,312
Expense
200-2600-000-64003 Transfers out $0 $0 $0
200-2600-000-70105
200-2600-000-70936 Mission Drive Improvements $0 $0 $0
200-2600-000-70947 Fifth Street Sidewalk Project $0 $0 $0 200-2600-000-70949 Second Street Parcel $0 $0 $0
Expense Total: $10,000 $10,000 $10,000
Revenue Total: $0 $0 $0
Program: 805 - Impact Fees - Affordable Housing Total: $0 $0 $0 Department: 2600 - AB 1600 Impact Fees Surplus (Deficit): $36,963 $13,312 $13,312 Fund: 200 - GOVERNMENT IMPACT FEES Surplus (Deficit): $36,963 $13,312 $13,312 398
2020-2021
Total Activity
$5,231
$15
$5,246
$8,050
$8,050
-$2,804
-$2,804
-$2,804
Expense Total: $5,050 $5,050 $5,050
Program: 800 - Traffic Safety Surplus (Deficit): $0 $0 $0 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 201 - TRAFFIC SAFETY
Department: 2000 - Traffic Safety
Program: 800 - Traffic Safety
Revenue
201-2000-800-31021 Fines & Forfeitures $5,000 $5,000 $5,000 201-2000-800-42001 Interest Income $50 $50 $50
Revenue Total: $5,050 $5,050 $5,050
Expense
201-2000-800-64001 Rds Exp tx to Gen Fund $5,050 $5,050 $5,050 Department: 2000 - Traffic Safety Surplus (Deficit): $0 $0 $0 Fund: 201 - TRAFFIC SAFETY Surplus (Deficit): $0 $0 $0
399
2020-2021
Total Activity
$28,336
$19,064
$38,344
$2,000
$37,108
$738
$125,591
$118,122
$0
$118,122
$7,469
$103,111
$0
$103,111
$0
$0
$103,111
$110,580
$110,580
$148,190
Expense
202-2100-801-64001 Rds Exp tx to Genl Fund $118,122 $118,122 $118,122 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 202 - GAS TAX
Department: 2100 - Gas Tax
Program: 801 - Gas Tax
Revenue
202-2100-801-35008 Section 2105 Strts & Hwys $32,105 $32,105 $32,105 202-2100-801-35009 Sect 2106-Collier Unruh $21,257 $21,257 $21,257 202-2100-810-35033 Traffic Congestion Relief $6,508 $6,508 $6,508 Revenue Total: $120,297 $120,297 $120,297
202-2100-801-35010 Sect 2107-Gas Tax $42,159 $42,159 $42,159 202-2100-801-35011 Sect 2107.5 $2,000 $2,000 $2,000
202-2100-801-35026 Section 2103 $49,219 $49,219 $49,219 202-2100-801-42001 Interest Income $1,450 $1,450 $1,450 Revenue Total: $148,190 $148,190
202-2100-801-64003 Transfers Out $0 $250,000 $150,000
Expense Total: $118,122 $368,122 $268,122
Program: 801 - Gas Tax Surplus (Deficit): $30,068 -$219,932 -$119,932 Program: 810 - Gas Tax - RMRA
Revenue
202-2100-810-35032 Road Maintenance and Rehabilit $113,789 $113,789 $113,789 Expense
202-2100-810-70105 RMRA Projects $0 $0 $0
Expense Total: $0 $0 $0
Program: 810 - Gas Tax - RMRA Surplus (Deficit): $120,297 $120,297 $120,297 Department: 2100 - Gas Tax Surplus (Deficit): $150,365 -$99,635 $365 Fund: 202 - GAS TAX Surplus (Deficit): $150,365 -$99,635 $365 400
2020-2021
Total Activity
$4,741
$165,458
$418
$170,617
$50,000
$50,000
$120,617
$120,617
$120,617
$285,000
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 203 - LOCAL TRANSPORTATION
Department: 2200 - Local Transportation
Program: 802 - Local Transportation
Revenue
203-2200-802-35013 99234 Pedestrian & Bkwys $4,408 $4,408 $4,408 203-2200-802-35018 LSTP Funding $79,795 $79,795 $79,795 203-2200-802-42001 Interest Income $522 $522 $522
Revenue Total: $84,725 $84,725 $84,725
Expense
203-2200-802-64001 Transfer Out to General Fund $35,000 $35,000 Expense Total: $35,000 $35,000 $285,000
Program: 802 - Local Transportation Surplus (Deficit): $49,725 $49,725 -$200,275 Department: 2200 - Local Transportation Surplus (Deficit): $49,725 $49,725 -$200,275 Fund: 203 - LOCAL TRANSPORTATION Surplus (Deficit): $49,725 $49,725 -$200,275 401
2020-2021
Total Activity
$447,070
$2,402
$0
$449,472
$6,000
$0
$0
$7,961
$0
$0
$13,961
$435,511
$435,511
$435,511
Program: 803 - Measure A
Expense
204-2500-803-35005 DAR Subsidy $3,000 $3,000 $3,000
204-2500-803-64001 Rds Exp tx from Genl Fund $0 $30,000 $30,000 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 204 - MEASURE A
Department: 2500 - Measure A
Revenue
204-2500-803-30002 Sales Tax $395,688 $466,753 $509,581 204-2500-803-42001 Interest Income $593 $593 $593
204-2500-803-43013 Measure A Reimbursement $0 $0 $0
Revenue Total: $396,281 $467,346 $510,174
204-2500-803-64003 Transfers out $0 $468,000 $593,000
204-2500-803-70105 Projects/Misc. Repairs $0 $0 $0
204-2500-803-70605 Overlay-Crack Seal $0 $0 $0
204-2500-803-70608 Sidewalk Infill and Repair $0 $0 $0
Expense Total: $3,000 $501,000 $626,000
Program: 803 - Measure A Surplus (Deficit): $393,281 -$33,654 -$115,826 Department: 2500 - Measure A Surplus (Deficit): $393,281 -$33,654 -$115,826 Fund: 204 - MEASURE A Surplus (Deficit): $393,281 -$33,654 -$115,826 402
2020-2021
Total Activity
$214,971
$267
$215,238
$11,764
$81,080
$6,737
$73,796
$0
$0
$5,000
$0
$16,500
$2,500
$0
$197,377
$17,861
$17,861
$17,861
$1,500
$84,000 $84,000 $84,000
205-3500-804-55006 Street Light Power $0 $0 $0
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 205 - SKYTT MESA LLMD
Department: 3500 - Solvang Mesa LLD
Program: 804 - Skytt Mesa LLMD
Revenue
205-3500-804-30008 Property Tax-Misc. $219,024 $219,024 $219,024 205-3500-804-42001 Interest Income $1,500 $1,500
205-3500-804-70105 Special Projects $7,000 $7,000 $7,000 205-3500-804-70224 Detention Basin Veg Maint $6,000 $6,000 $6,000 Revenue Total: $220,524 $220,524 $220,524
Expense
205-3500-804-53003 Repairs and Maintenance $15,000 $15,000 $15,000 205-3500-804-53005 Open Space/Landscape Mt $84,000 $84,000 $84,000 205-3500-804-55001 Utilities $6,000 $6,000 $6,000
205-3500-804-55002 Water and Sewer Charges
205-3500-804-55012 Backflow Prevention $2,450 $2,450 $2,450 205-3500-804-57016 Professional Services $5,000 $5,000 $5,000 205-3500-804-61002 County Admin Fee $200 $200 $200
205-3500-804-61003 City Admin Fee $12,000 $12,000 $12,000 Expense Total: $221,650 $221,650 $221,650
Program: 804 - Skytt Mesa LLMD Surplus (Deficit): -$1,126 -$1,126 -$1,126 Department: 3500 - Solvang Mesa LLD Surplus (Deficit): -$1,126 -$1,126 -$1,126 Fund: 205 - SKYTT MESA LLMD Surplus (Deficit): -$1,126 -$1,126 -$1,126 403
2020-2021
Total Activity
$0
$0
$0
-$1,649
$744,273
$742,624
$742,624
$742,624
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$744,273
$744,273
$744,273
$744,273
-$1,649
$3,878,000 $2,158,000
Revenue Total: $1,100 $3,879,100 $2,159,100
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 300 - CAPITAL PROJECTS FUND
Department: 1600 - Public Works/Engineering
Program: 600 - PW - Engineering
Program: 801 - Gas Tax Total: $310,000 $250,000 $150,000 Department: 2100 - Gas Tax Total: $310,000 $250,000 $150,000 Expense
300-1600-600-70105 Projects -GEN FUND $1,466,000 $3,160,000 $1,165,000 Expense Total: $1,466,000 $3,160,000 $1,165,000
Program: 600 - PW - Engineering Total: $1,466,000 $3,160,000 $1,165,000 Program: 850 - Federal Funding
Revenue
300-1600-850-42001 Interest Income $1,100 $1,100 $1,100 300-1600-850-43019 Transfers In $0
Program: 850 - Federal Funding Total: $1,100 $3,879,100 $2,159,100 Department: 1600 - Public Works/Engineering Surplus (Deficit): -$1,464,900 $719,100 $994,100 Department: 2100 - Gas Tax
Program: 801 - Gas Tax
Expense
300-2100-801-70105 Projects -GAS TAX-RMRA $310,000 $250,000 $150,000 Expense Total: $310,000 $250,000 $150,000
Department: 2600 - AB 1600 Impact Fees
Program: 805 - Impact Fees - Affordable Housing
Expense
300-2600-805-70105 Projects -IMPACT FEES $72,000 $0 $0
Department: 2200 - Local Transportation
Program: 802 - Local Transportation
Expense
300-2200-802-70105 Projects -LOCAL TRANSPORTATIO $0 $0 $250,000 Expense Total: $0 $0 $250,000
Program: 802 - Local Transportation Total: $0 $0 $250,000 Department: 2200 - Local Transportation Total: $0 $0 $250,000 Department: 2500 - Measure A
Program: 803 - Measure A
Expense
300-2500-803-70105 Projects -MEASURE A $1,218,000 $468,000 $593,000 Expense Total: $1,218,000 $468,000 $593,000
Program: 803 - Measure A Total: $1,218,000 $468,000 $593,000 Department: 2500 - Measure A Total: $1,218,000 $468,000 $593,000 Expense Total: $72,000 $0 $0
Program: 805 - Impact Fees - Affordable Housing Total: $72,000 $0 $0 Department: 2600 - AB 1600 Impact Fees Total: $72,000 $0 $0 Fund: 300 - CAPITAL PROJECTS FUND Surplus (Deficit): -$3,064,900 $1,100 $1,100 404
2020-2021
Total Activity
$0
$0
$0
$0
$22,978
$42
$20,737
$2,973,374
$495
$0
$2,078,960
$6,186
$22,199
$8,188
$2,137
$198
$559
$0
$5,136,053
$352,194
$28,806
$51,181
$53,604
$19,583
$322
$62
$244
$1,793
$720
-$13,870
$112
$1,229
$10,090
$38,515
$17,126
$22,470
$150
$7,924
$5,102
$459
$27,770
$3,021
$4,252
$453
500-5100-501-31023 Inspection Fees $100 $100 $100
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 500 - WATER FUND
Department: 5100 - Water
Program: 105 - Retiree Costs
$2,330,403
500-5100-501-38001 Miscellaneous Income $2,000 $2,010 $2,010 Expense
500-5100-105-51004 Other Post Emp Benefits - TRUST $4,468 $4,468 $4,468 500-5100-105-51005 Retiree Medical/Dental/Life $8,915 $8,915 $8,915 Expense Total: $13,383 $13,383 $13,383
Program: 105 - Retiree Costs Total: $13,383 $13,383 $13,383 Program: 501 - Water
Revenue
500-5100-501-31022 Connection Fees $41,010 $41,010 $41,010 $500 $500 $500
500-5100-501-43019 Transfers In $55,000 $90,000 _________________ 500-5100-501-32003 Lease Income $18,000 $18,000 $18,000 500-5100-501-36003 Water Revenue $2,928,000 $3,189,702 $3,189,702 500-5100-501-36004 Bulk Water $600 $600 $600
500-5100-501-36008 Meter Change Fee $400 $400 $400
500-5100-501-36009 Water Revenue - Consumption $1,600,000 $1,931,448 500-5100-501-51005 Cafeteria Plan $52,907 $74,281 $74,281 500-5100-501-51008 Workers' Comp Ins. $23,963 $14,781 $14,713 500-5100-501-38002 Fines & Penalties $15,000 $15,000 $15,000 500-5100-501-42001 Interest Income $20,000 $12,000 $12,000 500-5100-501-43004 Sale of Surplus Property $1,500 $1,500 $1,500 500-5100-501-43005 Insurance Refunds $0 $0 $0
500-5100-501-43008 Collection Acct Recovery
Revenue Total: $4,682,110 $5,302,270 $5,611,225
Expense
500-5100-501-51000 Salaries $408,194 $441,166 $457,700
500-5100-501-51002 FICA $37,810 $42,913 $44,178
500-5100-501-51003 Retirement $4,794 $8,458 $8,674
Retirement - PERS UAL $34,316 $79,033 $84,773
500-5100-501-51009 Employee Medical Exams $0 $0 $0
500-5100-501-51010 Employee Screening $0 $0 $0
500-5100-501-51011 Recruitment $0 $0 $0
500-5100-501-51012 Education $6,000 $6,000 $6,000
$5,875
500-5100-501-52002 Membership Dues $2,500 $2,500 $2,500 500-5100-501-51014 Safety Gear $1,200 $1,200 $1,200
500-5100-501-51017 Workers' Comp Ins-Retrospectiv -$1,182 $94 $93 500-5100-501-51018 CalPERS Liability Reduction $0 $0 $0 500-5100-501-51019 Long Term Disability $1,769 $1,985 $2,060 500-5100-501-51020 Retirement - ER Pd 8% EE Share $7,558 $13,223 $13,623 500-5100-501-51021
500-5100-501-51022 Retirement - PERS PEPRA ER Cos $21,705 $21,615 $22,627 500-5100-501-51030 Housing Allowance $24,720 $36,000 $36,000 500-5100-501-51031 Cell Phone Allowance $300 $300 $300
500-5100-501-51035 Overtime $10,000 $18,155 $18,155
500-5100-501-51040 Specialty Pays $16,909 $5,875
500-5100-501-52003 Supplies $20,000 $20,000 $20,000
500-5100-501-52004 Utility Bill Printing/Supplies $3,000 $3,000 $3,000 500-5100-501-52008 Postage $6,400 $6,400 $6,400
500-5100-501-52009 Small Equipment $3,000 $3,000 $3,000 405
2020-2021
Total Activity
$19,181
$8,080
$79,523
$3,500
$390
$36,050
$0
$6,570
$147,108
$478,135
$2,922,190
$17,011
$91
$11,285
$22,389
$10,348
$591
$56,984
$279
$52,660
$144
$58,366
$570
$13,826
$0
$4,940
$848
$0
$65
$12,589
$7,180
$351,293
$3,983
$15,188
$23,594
$0
$0
$91,979
$6,249
$16,486
$0
$10,110
$0
$0
$295,249
$123
-$44,322
$5,374,135
-$238,082
-$238,082
-$238,082
$21,500 $23,000 $23,000
500-5100-501-52015 Vehicle Fuel $7,500 $7,725 $7,725
500-5100-501-54001 Office Equip/Computer Rep $0 $0 $0
500-5100-501-55003 Communications $0 $0 $0
500-5100-501-52014 Chlorination
500-5100-501-53003 Repairs and Maintenance $80,000 $160,000 $160,000 500-5100-501-53008 Vehicle Repairs & Maint. $9,500 $9,500 $9,500 500-5100-501-53010 Computer/Desktop Equipment S $2,167 $1,000 $1,000 500-5100-501-53011 Well Repairs and Maintenance $43,000 $30,000 $30,000 $60,000 $60,000
500-5100-501-55005 Power for Pumping $150,000 $154,500 $154,500 500-5100-501-55010 Purchased Water $185,640 $185,640 $185,640 500-5100-501-55011 State Water Payments $2,990,000 $2,240,562 $2,423,893 500-5100-501-55013 Ground Water Charges $20,000 $20,000 $20,000 Water Meter Replacement $10,000 $10,000 $10,000
500-5100-501-57003 Cloud Seeding Program $3,500 $3,500 $3,500 500-5100-501-57004 Computer Support $0 $0 $0
500-5100-501-57009 Insurance $30,938 $30,027 $29,927
500-5100-501-57010 Lab Fees $8,000 $8,000 $8,000
500-5100-501-57011 Lease Payments $467 $467 $467
500-5100-501-57012 Legal Fees $60,000
$90
500-5100-501-61009 Permit Fees $16,500 $18,500 $18,500
500-5100-501-57015 Printing and Publishing $1,500 $1,500 $1,500 500-5100-501-57016 Professional Services $20,000 $20,000 $20,000 500-5100-501-57021 Special Legal $0 $0 $0
500-5100-501-57024 Studies $0 $50,000 $0
500-5100-501-57028 Underground Alert $200 $200 $200
500-5100-501-57030
$0 $6,000 $6,000
500-5100-501-63008 Valve & FH Replacment Program $20,000 $20,000 $20,000 500-5100-501-57052 Temporary Agency Services $0 $0 $0
500-5100-501-57053 Software/Website $0 $0 $0
500-5100-501-57055 Sustainable Groundwater Manag $20,000 $20,000 $20,000 500-5100-501-57064 IT Expenses - Water Fund $31,665 $39,745 $39,745 500-5100-501-61004 Property Taxes $90 $90
500-5100-501-70852 River Well Development $240,700 $94,000 $94,000 500-5100-501-70938 Water Conservation Program $14,000 $14,000 $14,000 500-5100-501-62003 Credit Card Proces. Fee $6,000 $6,000 $6,000 500-5100-501-62009 Depreciation Expense $360,000 $360,000 $360,000 500-5100-501-63005 Capital Equipment $5,000 $5,000 $5,000 500-5100-501-63006 Equipment Replacement $29,289 $0 $0
500-5100-501-63007 Pump-Motor-Impellor Maintena
500-5100-501-63010 Vehicle Replacement $60,448 $0 $0
500-5100-501-64003 Transfers out $0 $1,324,128 $1,764,128 500-5100-501-70280 Upland Well Development $3,000 $10,000 $10,000 500-5100-501-70851 SCADA Upgrades $15,000 $15,000 $15,000 500-5100-501-70945 Reservoir 2 Repair Project $0 $0 $0
500-5100-501-70955 Acquisition of Suspended Table A $820,000 $820,000 $0 500-5100-501-71002 Overhead Contribution $304,107 $297,097 $297,097 500-5100-501-71005 Bad Debt Write Offs $1,500 $1,500 $1,500 500-5100-501-80004 Capitalized Assets (Contra Accou $0 $0 $0 Expense Total: $6,277,074 $6,866,660 $6,645,064
Program: 501 - Water Surplus (Deficit): -$1,594,964 -$1,564,389 -$1,033,839 Department: 5100 - Water Surplus (Deficit): -$1,608,347 -$1,577,773 -$1,047,222 Fund: 500 - WATER FUND Surplus (Deficit): -$1,608,347 -$1,577,773 -$1,047,222 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
406
2020-2021
Total Activity
$0
$0
$0
$0
$0
$140
-$853,173
-$853,033
$93,922
$7,066
$70,769
$18,655
$5,345
$188
$45
$0
$32
$85
-$5,977
$36
$380
$5,925
$23,556
$1,320
$5,842
$30
$483
$1,932
$0
$977
$2,648
$1,020
$0
$0
$3,318
$15,264
$1,831
$0
$0
$1,829
$2,884
$6,746
$10,211
$264
$500 $504 $504
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
$16,612
501-5200-502-51003 Retirement $3,795 $5,287 $5,416
Fund: 501 - WASTEWATER FUND
Department: 5200 - Sanitary Sewer
Program: 105 - Retiree Costs
Expense
501-5200-105-51004 Other Post Emp Benefits - TRUST $4,468 $4,468 $4,468 501-5200-105-51005 Retiree Medical/Dental/Life $8,915 $8,915 $8,915 Expense Total: $13,383 $13,383 $13,383
Program: 105 - Retiree Costs Total: $13,383 $13,383 $13,383 Program: 502 - Wastewater Collection
Revenue
501-5200-502-31023 Inspection Fees
$1,900 $1,900 $1,900
501-5200-502-51014 Safety Gear $350 $450 $450
501-5200-502-36007 Saddle Taps $400 $402 $402
501-5200-502-43019 Transfers In $0 $0 $0
Revenue Total: $900 $906 $906
Expense
501-5200-502-51000 Salaries $170,542 $159,090 $166,408
501-5200-502-51002 FICA $16,934 $16,059
501-5200-502-51020 Retirement - ER Pd 8% EE Share $5,444 $7,657 $7,898 501-5200-502-51021 Retirement - PERS UAL $27,011 $49,077 $52,642 501-5200-502-51005 Cafeteria Plan $32,312 $34,409 $34,409 501-5200-502-51008 Workers' Comp Ins. $10,400 $5,330 $5,349 501-5200-502-51009 Employee Medical Exams $300 $300 $300 501-5200-502-51010 Employee Screening $0 $0 $0
501-5200-502-51012 Education
501-5200-502-51015 Uniforms $0 $0 $0
501-5200-502-51017 Workers' Comp Ins-Retrospectiv -$513 $34 $34 501-5200-502-51018 CalPERS Liability Reduction $0 $0 $0 501-5200-502-51019 Long Term Disability $768 $716 $749
501-5200-502-52009 Small Equipment $2,850 $2,850 $2,850 501-5200-502-52010 Chemicals $100 $100 $100
501-5200-502-51022 Retirement - PERS PEPRA ER Cos $6,989 $4,365 $4,716 501-5200-502-51030 Housing Allowance $11,520 $13,500 $13,500 501-5200-502-51031 Cell Phone Allowance $120 $150 $150
501-5200-502-51035 Overtime $3,153 $5,903 $5,903
501-5200-502-51040 Specialty Pays $4,614 $2,466 $2,376
501-5200-502-52002 Membership Dues $200 $200 $200
501-5200-502-52003 Supplies $2,375 $2,375 $2,375
501-5200-502-52004 Utility Bill Printing/Supplies $3,000 $3,000 $3,000 501-5200-502-52011 Fuel for Generator $190 $190 $190
501-5200-502-52015 Vehicle Fuel $7,125 $7,125 $7,125
501-5200-502-53003 Repairs and Maintenance $20,000 $20,000 $20,000 501-5200-502-53008 Vehicle Repairs & Maint. $7,600 $7,600 $7,600 501-5200-502-53010 Computer/Desktop Equipment S $1,770 $1,770 $1,770 501-5200-502-54001 Office Equip/Computer Rep $0 $0 $0
501-5200-502-55001 Utilities $1,700 $1,750 $1,750
501-5200-502-55003 Communications $0 $0 $0
501-5200-502-57004 Computer Support $0 $0 $0
501-5200-502-57009 Insurance $12,938 $10,675 $10,704
501-5200-502-57011 Lease Payments $209 $209 $209
407
2020-2021
Total Activity
$0
$0
$71,979
$61
$0
$0
$2,848
$104,591
$0
$5,133
$0
-$853,173
$0
$0
$29,254
-$362,684
-$490,349
-$490,349
$0
$0
$0
$0
$12,806
$0
$1,394,349
$20
$7,396
$2,203
$177
$230
$499,871
$0
$1,917,052
$358,807
$27,155
$16,895
$73,189
$21,914
$38
$0
$255
-$13,913
$15
$1,437
$150
$4,000 $4,000 $4,000
501-5200-502-57015 Printing and Publishing $150 $150
501-5200-502-64003 Transfers out $0 $100,344 $990,344
501-5200-502-57016 Professional Services $1,000 $1,000 $1,000 501-5200-502-57024 Studies $0 $0 $0
501-5200-502-57028 Underground Alert $200 $200 $200
501-5200-502-57053 Software/Website $0 $0 $0
501-5200-502-57064 IT Expenses - Sewer $11,995 $16,449 $16,449 501-5200-502-61009 Permit Fees
501-5200-502-62009 Depreciation Expense $115,000 $115,000 $115,000 501-5200-502-63005 Capital Equipment $0 $0 $0
501-5200-502-63006 Equipment Replacement $2,827 $0 $0
501-5200-502-63010 Vehicle Replacement $37,517 $0 $0
$13,383 $13,383
Program: 503 - Wastewater Treatment Plant
Revenue
501-5300-503-31022 Connection Fees $14,020 $14,020 $14,020 501-5200-502-70930 Manhole Rehab Program $20,000 $20,000 $0 501-5200-502-70931 Sewer Line Rehab Program $0 $0 $0
501-5200-502-71002 Overhead Contribution $30,131 $104,499 $104,499 Expense Total: $578,516 $726,179 $1,608,326
Program: 502 - Wastewater Collection Surplus (Deficit): -$577,616 -$725,273 -$1,607,420 Interest Income $15,000 $5,000 $5,000
501-5300-503-43005 Insurance Refunds $0 $0 $0
Department: 5200 - Sanitary Sewer Surplus (Deficit): -$590,999 -$738,656 -$1,620,803 Department: 5300 - WasteWater
Program: 105 - Retiree Costs
Expense
501-5300-105-51004 Other Post Emp Benefits - TRUST $4,468 $4,468 $4,468 501-5300-105-51005 Retiree Medical/Dental/Life $8,915 $8,915 $8,915 Expense Total: $13,383 $13,383 $13,383
Program: 105 - Retiree Costs Total: $13,383
Expense
501-5300-503-51000 Salaries $373,457 $364,633 $375,871
501-5300-503-51002 FICA $37,537 $37,301 $38,122
501-5300-503-31023 Inspection Fees $300 $300 $300
501-5300-503-36005 Sewer Revenue $1,383,000 $1,917,452 $2,128,508 501-5300-503-38001 Miscellaneous Income $500 $500 $500
501-5300-503-38002 Fines & Penalties $5,000 $5,000 $5,000 501-5300-503-42001
501-5300-503-43008 Collection Acct Recovery $200 $200 $200 501-5300-503-43011 SYCSD Reimbursement $380,000 $420,000 $452,000 501-5300-503-43019 Transfers In $0 $0 $130,000
Revenue Total: $1,798,020 $2,362,472 $2,735,528
501-5300-503-51003 Retirement $15,267 $17,832 $18,255
501-5300-503-51005 Cafeteria Plan $72,679 $80,462 $80,462 501-5300-503-51008 Workers' Comp Ins. $22,828 $12,217 $12,083 501-5300-503-51009 Employee Medical Exams $475 $475 $475 501-5300-503-51012 Education $4,560 $4,560 $4,560
501-5300-503-51014 Safety Gear $1,377 $2,000 $2,000
501-5300-503-51017 Workers' Comp Ins-Retrospectiv -$1,120 $77 $77 501-5300-503-51018 CalPERS Liability Reduction $0 $0 $0 501-5300-503-51019 Long Term Disability $1,680 $1,641 $1,691 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
408
2020-2021
Total Activity
$25,722
$100,915
$1,529
$21,685
$90
$2,828
$8,999
$450
$7,943
$3,138
$7,564
$13,048
$281
$4,786
$47,733
$2,870
$55
$0
$279,038
$27,489
$9,003
$7,827
$28,177
$66,044
$550
$0
$279
$0
$77,606
$0
$0
$2,440
$0
$1,362
$23,094
$7,769
$315,454
$0
$6,916
$0
$871,227
$525
$0
$3,381
$154,436
$44
-$867,747
$1,750,337
$166,715
$166,715
-$323,634
$27,649 $28,440
Specialty Pays $19,412 $8,860 $8,350
501-5300-503-51020 Retirement - ER Pd 8% EE Share $23,836 $15,000
501-5300-503-52011 Fuel for Generator $2,375 $2,375 $2,375 501-5300-503-51021 Retirement - PERS UAL $108,622 $164,383 $176,322 501-5300-503-51022 Retirement - PERS PEPRA ER Cos $5,407 $1,418 $1,491 501-5300-503-51030 Housing Allowance $22,800 $28,200 $28,200 501-5300-503-51031 Cell Phone Allowance $180 $150 $150
501-5300-503-51035 Overtime $5,000 $16,824 $16,824
501-5300-503-51040
$0 $0 $0
501-5300-503-55001 Utilities $280,000 $250,000 $250,000 501-5300-503-52002 Membership Dues $1,500 $1,500 $1,500 501-5300-503-52003 Supplies $8,500 $8,500 $8,500
501-5300-503-52008 Postage $5,000 $5,000 $5,000
501-5300-503-52009 Small Equipment $2,000 $2,000 $2,000 501-5300-503-52010 Chemicals $15,000 $15,000
501-5300-503-57010 Lab Fees $45,000 $45,000 $45,000
501-5300-503-57011 Lease Payments $434 $434 $434
501-5300-503-52015 Vehicle Fuel $6,270 $6,500 $6,500
501-5300-503-53003 Repairs and Maintenance $47,500 $47,500 $47,500 501-5300-503-53008 Vehicle Repairs & Maint. $4,275 $4,275 $4,275 501-5300-503-53010 Computer/Desktop Equipment S $2,243 $2,243 $2,243 501-5300-503-54001 Office Equip/Computer Rep
501-5300-503-55002 Water and Sewer Charges $34,000 $34,000 $34,000 501-5300-503-55003 Communications $0 $0 $0
501-5300-503-57004 Computer Support $0 $0 $0
501-5300-503-57009 Insurance $38,119 $34,777 $34,579
$1,500
501-5300-503-61009 Permit Fees $28,300 $28,300 $28,300
501-5300-503-57012 Legal Fees $0 $0 $0
501-5300-503-57015 Printing and Publishing $600 $600 $600 501-5300-503-57016 Professional Services $8,000 $8,000 $8,000 501-5300-503-57020 Sludge Disposal $80,000 $80,000 $80,000 $3,123 $0 $0
501-5300-503-64003 Transfers out $0 $968,578 $1,128,578 501-5300-503-57024 Studies $0 $0 $0
501-5300-503-57028 Underground Alert $100 $100 $100
501-5300-503-57053 Software/Website $0 $0 $0
501-5300-503-57064 IT Expenses - WWTP $26,109 $38,063 $38,063 501-5300-503-61004 Property Taxes $1,500 $1,500
501-5300-503-71005 Bad Debt Write Offs $500 $500 $500
501-5300-503-80004 Capitalized Assets (Contra Accou $0 $0 $0 501-5300-503-62003 Credit Card Proces. Fee $6,500 $6,500 $6,500 501-5300-503-62009 Depreciation Expense $340,000 $340,000 $340,000 501-5300-503-63005 Capital Equipment $0 $0 $0
501-5300-503-63006 Equipment Replacement $65,866 $0 $0
501-5300-503-63010 Vehicle Replacement
501-5300-503-70105 Projects $0 $0 $0
501-5300-503-70938 Wastewater Rebate Programs $0 $0 $0
501-5300-503-70951 WWTP Upgrades Project $0 $0 $0
501-5300-503-71002 Overhead Contribution $159,069 $250,177 $250,177 Expense Total: $1,925,880 $2,950,104 $3,134,597
Program: 503 - Wastewater Treatment Plant Surplus (Deficit): -$127,860 -$587,632 -$399,069 Department: 5300 - WasteWater Surplus (Deficit): -$141,243 -$601,015 -$412,452 Fund: 501 - WASTEWATER FUND Surplus (Deficit): -$732,242 -$1,339,672 -$2,033,255 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
409
2020-2021
Total Activity
-$26,914
-$26,914
-$1
-$1
-$26,914
-$26,914
$4,000
$213,045
$622,361
$0
$15,154
$37,682
$0
$0
$0
$1,845
$0
$6,000
$900,087
$535
$0
$176
$0
$76,236
$1,953
$0
$0
$1,260
$64,148
$20,000
$497,801
$24,049
$128
$7,085
$159
$28,796
$0
$838
$109,974
$133,777
$0
Program: 000 - Undesignated Surplus (Deficit): $0 -$300,000 -$215,000 Department: 0000 - Undesignated Surplus (Deficit): $0 -$300,000 -$215,000 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 502 - TRANSIT FUND
Department: 0000 - Undesignated
Program: 000 - Undesignated
Transfers In $0 $0 $0
Revenue Total: $0 $0 $0
Expense
502-0000-000-64003 Transfers out $0 $300,000 $215,000
Expense Total: $0 $300,000 $215,000
502-5000-850-43004 Sale of Surplus Property $15,000 $7,500 $7,500 Department: 5000 - Transit
Program: 850 - Federal Funding
Revenue
502-5000-850-35005 DAR Subsidy $4,000 $4,000 $4,000
502-5000-850-35012 Section 5311 FTA $213,045 $285,417 $285,417 502-5000-850-35015 99260 Transit Article 4 $647,879 $747,948 $747,948 502-5000-850-35019 STA Funding $0 $80,000 $80,000
502-5000-850-35020 Specialized Transit $13,275 $14,603
502-5000-850-52008 Postage $4,000 $1,500 $1,500
502-5000-850-52009 Small Equipment $800 $1,800 $1,800
502-5000-850-35021 Fare Box Revenue $35,000 $55,000 $55,000 502-5000-850-35028 PTMISEA-Transit $0 $0 $0
502-5000-850-35035 Measure A Transit - Elderly & Dis $0 $0 $0 502-5000-850-38001 Miscellaneous Income $0 $0 $0
502-5000-850-42001 Interest Income
502-5000-850-43020 Transf from Spec Revenue $3,000 $3,000 $3,000 Revenue Total: $942,199 $1,213,468 $1,213,468
Expense
502-5000-850-52002 Membership Dues $570 $570 $570
502-5000-850-52003 Supplies $250 $250 $250
502-5000-850-52015 Vehicle Fuel $105,000 $110,000 $110,000 502-5000-850-53003 Repairs and Maintenance $3,000 $2,500 $2,500 502-5000-850-53008 Vehicle Repairs & Maint. $10,000 $12,000 $12,000 502-5000-850-55001 Utilities $1,800 $1,500 $1,500
Demonstration Project - Transit $0 $0 $0
502-5000-850-55003 Communications $0 $1,260 $1,260
502-5000-850-56002 Breeze 200 $0 $0 $0
502-5000-850-56003 Wine Country Express $29,000 $29,000 $29,000 502-5000-850-56010 Transit Contract $629,830 $679,657 $679,657 502-5000-850-57001 Marketing & Advertising $34,000 $34,000 $34,000 502-5000-850-57009 Insurance $124
502-5000-850-57011 Lease Payments $6,900 $36,000 $36,000 502-5000-850-57015 Printing and Publishing $8,500 $5,000 $5,000 502-5000-850-57016 Professional Services $43,000 $43,000 $43,000 502-5000-850-57026 Studies/Transit $45,000 $25,000 $0
502-5000-850-57053 Software/Website $0 $910 $910
502-5000-850-57054
502-5000-850-62009 Depreciation Expense $115,000 $115,000 $115,000 502-5000-850-63005 Capital Equipment $0 $0 $0
$131 $131
$11,000 $16,000 $16,000
$14,603
Revenue
502-0000-000-43019
410
2020-2021
Total Activity
$0
$62,170
$0
-$26,914
$1,002,172
-$102,085
$98,555
$98,555
$98,555
-$3,530
-$30,444
$0
502-5000-850-80004 Capitalized Assets (Contra Accou $0 $0 $0 Program: 860 - State Funding Total: $0 $0 $0
Department: 5000 - Transit Surplus (Deficit): -$159,110 $69,275 $94,275 502-5000-850-70285 Bus Stops/Signage $500 $500 $500
502-5000-850-71002 Overhead Contribution $64,035 $44,615 $44,615 502-5000-850-71003 Loss on Disposal of Assts $0 $0
Expense Total: $1,101,309 $1,144,193 $1,119,193
Program: 850 - Federal Funding Surplus (Deficit): -$159,110 $69,275 $94,275 Program: 860 - State Funding
Revenue
502-5000-860-43026 CARES Act Emergency Relief $0 $0 $0
Revenue Total: $0 $0 $0
Fund: 502 - TRANSIT FUND Surplus (Deficit): -$159,110 -$230,725 -$120,725 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
411
2020-2021
Total Activity
$0
$0
$0
$0
$16,202
$15,189
$5,133
$6,915
$0
$0
$0
$1,416
$110,033
$154,888
$63,056
$802,000
$865,056
-$710,168
-$710,168
$0
$0
$0
$0
$0
$0
$0
$0
$0
-$710,168
$0 $0 $0
600-3000-000-40008 Contrib-San Swr Equip Rep $0 $0 $0
Department: 3000 - Vehicle Pool
Program: 000 - Undesignated
Revenue
600-3000-000-40001 Contrib-Water Veh $0 $0 $0
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 600 - VEHICLE/EQUIPMENT POOL
600-3000-000-42001 Interest Income $7,991 $7,991 $7,991 600-3000-000-43019 Transfers In $216,811 $217,347 $217,347 600-3000-000-40002 Contrib-San Swr Veh $0 $0 $0
600-3000-000-40003 Contrib-WWTP Veh $0 $0 $0
600-3000-000-40005 Contrib-Genl Fund Veh $0 $0 $0
600-3000-000-40006 Contrib-GF Equip Replacement $0 $0 $0 600-3000-000-40007 Contrib-Water equip replc
600-3000-000-40009 Contrib-WWTP Equip Replcm $0 $0 $0
600-3000-000-40011 Contrib-GF office equip $0 $0 $0
600-3000-000-40012 Contrib-Water Office Equp $0 $0 $0
600-3000-000-40013 Contrib-SWR/WWTP Office Equi $0 $0 $0 $0
Revenue Total: $224,802 $225,338 $225,338
Expense
600-3000-000-62009 Depreciation Expense $35,000 $35,000 $35,000 600-3000-000-64003 Transfers out $95,000 $290,000 $130,000 Expense Total: $130,000 $325,000 $165,000
Fund: 600 - VEHICLE/EQUIPMENT POOL Surplus (Deficit): $94,802 -$99,662 $60,338 Program: 000 - Undesignated Surplus (Deficit): $94,802 -$99,662 $60,338 Department: 3000 - Vehicle Pool Surplus (Deficit): $94,802 -$99,662 $60,338 Department: 5100 - Water
Program: 000 - Undesignated
Expense
600-5100-000-63006 Equipment Replacement $0 $0 $0
600-5100-000-63010 Vehicle Replacement $0 $0 $0
Expense Total: $0 $0 $0
Program: 000 - Undesignated Total: $0 $0
Department: 5100 - Water Total: $0 $0 $0
Department: 5300 - WasteWater
Program: 000 - Undesignated
Expense
600-5300-000-63010 Vehicle Replacement $0 $0 $0
Expense Total: $0 $0 $0
Program: 000 - Undesignated Total: $0 $0 $0
Department: 5300 - WasteWater Total: $0 $0 $0
412
2020-2021
Total Activity
$70,000
$161,264
$231,264
$231,264
$231,264
$231,264
Revenue Total: $85,000 $85,000 $85,000
Program: 105 - Retiree Costs Total: $85,000 $85,000 $85,000 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 650 - OPEB TRUST FUND
Department: 1100 - Administration
Program: 105 - Retiree Costs
Revenue
650-1100-105-11006 Contributions to OPEB Trust $70,000 $70,000 $70,000 650-1100-105-11007 Investment Gains/Losses $15,000 $15,000 $15,000 Department: 1100 - Administration Total: $85,000 $85,000 $85,000 Fund: 650 - OPEB TRUST FUND Total: $85,000 $85,000 $85,000 413
2020-2021
Total Activity
$375,004
$375,004
$303,653
$6,292
$309,945
$65,059
$65,059
$65,059
Department: 1400 - Tourism Surplus (Deficit): -$10,000 -$10,000 -$10,000 Fund: 700 - SYV - TOURISM BUS IMP DIST Surplus (Deficit): -$10,000 -$10,000 -$10,000 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 700 - SYV - TOURISM BUS IMP DIST
Department: 1400 - Tourism
Program: 400 - Tourism Activities
Revenue
700-1400-400-43001 Tourism Bus Imp Dist Assmt $470,000 $470,000 $470,000 Revenue Total: $470,000 $470,000 $470,000
Expense
700-1400-400-59016 SYVTBID Payments $470,000 $470,000 $470,000 700-1400-400-61003 City Admin Fee $10,000 $10,000 $10,000 Expense Total: $480,000 $480,000 $480,000
Program: 400 - Tourism Activities Surplus (Deficit): -$10,000 -$10,000 -$10,000 414
2020-2021
Total Activity
$0
$0
$0
$0
$7,961
$7,961
$7,961
$7,961
$775,865
$775,865
$775,865
$775,865
$51,247
$51,247
$51,247
$51,247
$835,073
Impact Fee Fund - Capitalized As $0 $0 $0
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 800 - GEN'L FIXED ASST ACCT GRP
Department: 2000 - Traffic Safety
Program: 800 - Traffic Safety
Revenue
800-2000-800-80003 Traffic Safety - Capitalized Assets $0 $0 $0 Revenue Total: $0 $0 $0
Program: 800 - Traffic Safety Total: $0 $0 $0
Department: 2000 - Traffic Safety Total: $0 $0 $0
Revenue Total: $0 $0 $0
Program: 000 - Undesignated Total: $0 $0 $0
Department: 2500 - Measure A
Program: 803 - Measure A
Revenue
800-2500-803-80003 Measure A - Capitalized Assets $0 $0 $0 Revenue Total: $0 $0 $0
Program: 803 - Measure A Total: $0 $0 $0
Department: 2500 - Measure A Total: $0 $0 $0
Department: 2600 - AB 1600 Impact Fees
Program: 805 - Impact Fees - Affordable Housing
Revenue
800-2600-805-80003
Revenue Total: $0 $0 $0
Program: 805 - Impact Fees - Affordable Housing Total: $0 $0 $0 Department: 2600 - AB 1600 Impact Fees Total: $0 $0 $0
Department: 9000 - Capital
Program: 000 - Undesignated
Revenue
800-9000-000-80003 Gen Fund - Capitalized Assets $0 $0 $0 Department: 9000 - Capital Total: $0 $0 $0
Fund: 800 - GEN'L FIXED ASST ACCT GRP Total: $0 $0 $0
415
2020-2021
Total Activity
$0
$0
$0
$0
$0
$0
$0
$0
$0
Program: 501 - Water Total: $480,000 $1,290,000 $1,730,000 Department: 5100 - Water Total: $480,000 $1,290,000 $1,730,000 2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 803 - WATER CAPITAL PROJECTS
Department: 0000 - Undesignated
Program: 000 - Undesignated
Revenue
803-0000-000-43019 Transfers In $0 $1,290,000 $1,730,000 Revenue Total: $0 $1,290,000 $1,730,000
Program: 000 - Undesignated Total: $0 $1,290,000 $1,730,000 Department: 0000 - Undesignated Total: $0 $1,290,000 $1,730,000 Department: 5100 - Water
Program: 501 - Water
Expense
803-5100-501-70105 Projects -WATER $480,000 $1,290,000 $1,730,000 Expense Total: $480,000 $1,290,000 $1,730,000
Fund: 803 - WATER CAPITAL PROJECTS Surplus (Deficit): -$480,000 $0 $0 416
2020-2021
Total Activity
$1,655,173
$1,655,173
$1,655,173
$1,655,173
$0
$0
$0
$0
$853,173
$853,173
$853,173
$853,173
$802,000
Projects -WASTEWATER $30,000 $900,000 $1,060,000
2021-2022
Total Budget
2022-2023
Adopted Budget
2023-2024
Adopted Budget
Fund: 804 - WWTP CAPITAL PROJECTS
Department: 0000 - Undesignated
Program: 000 - Undesignated
Revenue
804-0000-000-43019 Transfers In $0 $960,000 $2,010,000
Revenue Total: $0 $960,000 $2,010,000
Program: 000 - Undesignated Total: $0 $960,000 $2,010,000 Department: 0000 - Undesignated Total: $0 $960,000 $2,010,000 Department: 5200 - Sanitary Sewer
Program: 502 - Wastewater Collection
Expense
804-5200-502-70105 Projects -SEWER $120,000 $60,000 $950,000 Expense Total: $120,000 $60,000 $950,000
Program: 502 - Wastewater Collection Total: $120,000 $60,000 $950,000 Department: 5200 - Sanitary Sewer Total: $120,000 $60,000 $950,000 Department: 5300 - WasteWater
Program: 503 - Wastewater Treatment Plant
Expense
804-5300-503-70105
Expense Total: $30,000 $900,000 $1,060,000
Program: 503 - Wastewater Treatment Plant Total: $30,000 $900,000 $1,060,000 Department: 5300 - WasteWater Total: $30,000 $900,000 $1,060,000 Fund: 804 - WWTP CAPITAL PROJECTS Surplus (Deficit): -$150,000 $0 $0 417
2020-2021
Total Activity
$26,914
$26,914
$26,914
$26,914
$26,914
$26,914
$26,914
$26,914
$0
$2,085,667
2023-2024
Adopted Budget
Fund: 805 - TRANSIT CAPITAL FUNDS
Department: 0000 - Undesignated
Program: 000 - Undesignated
$300,000 $215,000
Department: 5000 - Transit
Program: 850 - Federal Funding
Expense
805-5000-850-70105 Projects -TRANSIT $160,000 $300,000 $215,000 Expense Total: $160,000 $300,000 $215,000
2021-2022
Total Budget
2022-2023
Adopted Budget
Program: 850 - Federal Funding Total: $160,000 $300,000 $215,000 Department: 5000 - Transit Total: $160,000 $300,000 $215,000 Fund: 805 - TRANSIT CAPITAL FUNDS Surplus (Deficit): -$160,000 $0 $0 Report Surplus (Deficit): -$5,773,517 -$4,945,386 -$3,553,625 Revenue
805-0000-000-43019 Transfers In $0 $300,000 $215,000
Revenue Total: $0 $300,000 $215,000
Program: 000 - Undesignated Total: $0 $300,000 $215,000 Department: 0000 - Undesignated Total: $0
418
CAPITAL IMPROVEMENT
PROGRAM
419
Capital Improvement Program Funding
Fund 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028+ GENERAL FUND-100 $ 3,160,000.00 $ 1,165,000.00 $ 4,965,000.00 $ 385,000.00 $ 790,000.00 $ 350,000.00 $ 6,325,000.00 WATER-500 $ 1,290,000.00 $ 1,730,000.00 $ 3,920,000.00 $ 5,680,000.00 $ 3,310,000.00 $ 420,000.00 $ 1,200,000.00 SEWER-501-5200 $ 60,000.00 $ 950,000.00 $ 35,000.00 $ 500,000.00 $ 1,030,000.00 $ - $ 1,530,000.00 WWTP-501-5300 $ 900,000.00 $ 1,060,000.00 $ 7,500,000.00 $ 7,535,000.00 $ 100,000.00 $ - $ 800,000.00 TRANSIT-502 $ 300,000.00 $ 215,000.00 $ - $ 270,000.00 $ 160,000.00 $ - $ 500,000.00 MEASURE A-204/LOCAL
TRANSPORTATION -203 $ 468,000.00 $ 843,000.00 $ 468,000.00 $ 1,673,000.00 $ 468,000.00 $ 468,000.00 $ 1,872,000.00 IMPACT FEES-200 $ - $ - $ - $ - $ - $ - $ -
SB1-GAS TAX-RMRA-202 $ 250,000.00 $ 150,000.00 $ 275,000.00 $ 275,000.00 $ 275,000.00 $ 275,000.00 $ 1,100,000.00 TOTAL $ 6,428,000.00 $ 6,113,000.00 $ 17,163,000.00 $ 16,318,000.00 $ 6,133,000.00 $ 1,513,000.00 $ 13,327,000.00 Capital Improvement Program Funding by Fund (Year by Year) 420
Public Works Department and Utilities Department Capital Improvement Program & Studies Summary Sheet FY 2022-23 thru 2031-32
Studies 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Public Works Department $ 150,000 $ 60,000 $ - $ 20,000 $ 50,000 $ - $ 80,000 Utilities Department $ 50,000 $ - $ 30,000 $ - $ - $ - $ 85,000 Studies Total: $ 200,000 $ 60,000 $ 30,000 $ 20,000 $ 50,000 $ - $ 165,000 Public Works Department CIP 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Parks (Maintenance Division) $ 745,000 $ - $ - $ - $ 140,000 $ - $ - Facilities (Maintenance Division) $ 1,940,000 $ 95,000 $ - $ 70,000 $ 330,000 $ - $ 200,000 Streets (Engineering Division) $ 1,073,000 $ 1,298,000 $ 1,798,000 $ 1,018,000 $ 903,000 $ 1,018,000 $ 3,722,000 Traffic Mitigation (Engineering Division) $ 50,000 $ 725,000 $ 3,750,000 $ 1,205,000 $ - $ - $ 5,000,000 Stormwater (Engineering Division) $ 70,000 $ 40,000 $ 160,000 $ 40,000 $ 160,000 $ 75,000 $ 375,000 Transit (Engineering Division) $ 300,000 $ 215,000 $ - $ 270,000 $ 160,000 $ - $ 500,000 CIP Total: $ 4,178,000 $ 2,373,000 $ 5,708,000 $ 2,603,000 $ 1,693,000 $ 1,093,000 $ 9,797,000 Utilities Department CIP 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029-2032 Water (Water Division) $ 1,290,000 $ 1,730,000 $ 3,920,000 $ 5,680,000 $ 3,310,000 $ 420,000 $ 1,200,000 Sanitary Sewer (Wastewater Division) $ 60,000 $ 950,000 $ 35,000 $ 500,000 $ 1,030,000 $ - $ 1,530,000 WWTP (Wastewater Division) $ 900,000 $ 1,060,000 $ 7,500,000 $ 7,535,000 $ 100,000 $ - $ 800,000 CIP Total: $ 2,250,000 $ 3,740,000 $ 11,455,000 $ 13,715,000 $ 4,440,000 $ 420,000 $ 3,530,000 Red shading indicates that the Department CIP budget is high that Fiscal Year due to large projects.
TOTAL $ 6,428,000 $ 6,113,000 $ 17,163,000 $ 16,318,000 $ 6,133,000 $ 1,513,000 $ 13,327,000 421
Public Works Department Studies
FY 2021-22 thru 2030-31
Studies
Project Name, Description & Need
Funding
Sources 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Municipal Facilities Master Plan General Fund $ 70,000
Description : Prepare a master plan for City offices and all municipal facilities that will enable the City to efficiently provide city services and amenities for the next 30 years (including EV and solar facilities).
Need: City offices, public restrooms, public parking lots and other facilities were implemented in an uncoordinated manner and these facilities currently do not operate in the most efficient manner. In addition, the City facilities are not master planned for future changes in technology and anticipated growth. A Municipal Facilities Master Plan is needed to create a road map for upgrade and replacement of facilities in a coordinated manner to result in improved efficiency and service to the community.
Mission Drive Pedestrian and Vehicle corridor study General Fund $ 55,000 Description: Study the pedestrian crossings on Mission Drive (SR246) to determine the proper controls for pedestrians and vehicles to provide safe and efficient crossings and flow.
Need: Uncontrolled pedestrian crossings and other inefficiencies along the Mission Drive Corridor between Alisal and Fifth Street have caused excessive congestion through the corridor. The study will review the efficiency of the controlled intersections along Mission Drive with a keen eye on improving vehicular flow, queueing pedestrian crossings, and coordination of ped and vehicle signals. Removal of the Rapid Flashing Beacon (RFB) and replacement with a High-intensity Activated crossWalK (HAWK) signal interconnected with the Caltrans signals in coordination with other pedestrian controls, will be the focus of this study. The City has already reached out to Caltrans and this study is the necessary first step to initiate or modify any additional controls.
Mission Drive East & West End Road Widening Alternatives Study General Fund $ 60,000 Description : Conceptual study and alternatives evaluation for widening Mission Drive from Pine Street to Alamo Pintado Road, and from Nykobing to Skytt Mesa Drive to provide safer pedestrian & bicycle access.
Need: The planning and scoping of this project aligns with County regional multi-modal planning efforts. City Council and public input is needed to determine what, if any, future improvements are desired in these areas, and to position the City for possible future grant funding of capital improvements.
Short Range Transit Plan Update, and Infrastructure Plan Update Transit $ 50,000 $ 50,000 Description : Prepare updated Short Range Transit Plan, and prepare updated SYVT Infrastructure Plan.
422
Need: The Plan update is needed to strategically plan and implement future transit improvements to maximize ridership, and comply with Federal and State funding requirements.
ADA Paratransit Plan Update Transit $ 10,000 $ 10,000
Description : Prepare updated ADA Paratransit Plan.
Need: The Plan update is needed to comply with Federal and State funding requirements.
Title VI Plan Update Transit $ 15,000 $ 20,000 $ 20,000 Description : Prepare updated Title VI Civil Rights Plan.
Need: The Plan update is needed to comply with Federal and State funding requirements.
Total: $ 150,000 $ 60,000 $ - $ 20,000 $ 50,000 $ 80,000 Shading indicates work in progress.
423
Utilities Department Studies
FY 2022-23 thru 2031-32
Studies
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029-2032 Water Master Plan Update (completion) $ 50,000 Water Fund $50,000 Description : Update the City's 2011 Water System Master Plan to identify existing deficiencies and develop capital plan for necessary infrastructure upgrades and future water supply needs.
Need: The Plan will create a road map to implement necessary infrastructure upgrades and address future water supply needs to sustain the City's long term growth.
Sewer System Master Plan Update (completion) $ 50,000 Sewer Fund $ 50,000 Description : Develop hydraulic model and update the City's 1989 Sewer System Master Plan to identify existing deficiencies, and develop capital plan for necessary infrastructure upgrades for future development and growth.
Need: The Plan is needed to identify existing system deficiencies and replacement needs, forecast future capital improvement needs, and develop a 10-year Sewer System capital improvement plan. After identifying all needs, funding strategies can be pursued.
Sewer System Management Plan Update $ 65,000 Sewer Fund $ 30,000 $ 35,000 Description : Update the City's Sewer System Management Plan every 5 years as required by our State Permit to operate our sewer collection system.
Need: This is a regulatory requirement. Periodic updates to the City's Sewer System Management Plan ensure operational strategies stay abreast with current best management practices, procedures, and strategies.
Total: $ 115,000 $ 50,000 $ - $ 30,000 $ - $ - $ - $ 85,000 Shading indicates work in progress.
424
Capital Improvement Program
Maintenance (Parks) FY 2021-22 thru 2030-31
Capital Projects Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 HCA Playground Replacement General Fund $ 320,000
Description: Replace the existing playground at HCA Park with new multifaceted playground structure(s) to accommodate children of all ages, and active and passive recreation for parents as well.
Need: The existing play structure has served its useful life and only serves elementary school aged children. There is a need to provide a playground age appropriate for toddlers and kinder-aged children. Additionally, this new playground will provide new facilities to allow parents active recreation opportunities (Work Out Stations) as well a passive recreation (benches and tables) near the playground. General sitework within the park will be included in this project.
Parking Lot Maintenance General Fund $ 120,000
Description : Slurry seal and restripe the parking lot at HCA and Sunny Fields Parks as part of routine maintenance.
Need: This routine maintenance is needed to extend the useful life of the pavement, improve appearance, and reduce future expenditures.
HCA Park Multi-Upgrade Project General Fund $ 40,000
Description : Implement a comprehensive project to expand existing facilities and improve multiple areas throughout HCA Park including the following:
1. Replace deteriorated picnic tables at various locations.
2. Expand existing hiking and bike trail systems.
3. Expand existing playground structure.
4. Add DG, fencing and benches at new pickleball courts.
5. Add fitness/workout stations throughout the Park.
Prop 68 Grant $ 170,000
Need: Due to weather related deterioration over time, several picnic tables within the Park have reached the end of their useful life, are collapsing, and need to be replaced. Over the past few years City staff has received many requests from residents to improve and expand the hiking and bike trail system through HCA Park. Families with small children frequently use the Park and the existing playground structure does not include a toddler feature. Decomposed granite, fencing and benches are needed to improve the functionality of the new pickleball courts. Over the past few years staff has received requests for fitness stations throughout the Park. Including these will enhance the Park.
HCA Park Bicycle Pump Track General Fund $ 2,000
Description : Construct youth oriented bicycle pump track in the northeast end of the Park.
Prop 68 Grant $ 8,000
425
Capital Projects Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Need: During development of the Santa Ynez Valley Bicycle Master Plan strong community support for a youth oriented bicycle pump track was expressed. Therefore, a bicycle pump track was included within the Solvang portion of the final Santa Ynez Valley Bicycle Master Plan, and was approved and adopted by the Solvang City Council in 2019.
Completing this project will accomplish a City Council goal and meet the desire of the community.
HCA Skate Park Concrete Repairs General Fund $ 40,000
Description : Repair cracks and other minor defects in the concrete throughout the skate park.
Need: Regular care and maintenance of this facility is necessary to keep it in good working condition, and prevent a safety hazard and potential liability exposure due to lack of maintenance.
Solvang Park Gazebo Repairs General Fund $ 45,000
Description : Replace and repair the Gazebo roof, fascia, ceiling and lighting to extend the useful life of the Gazebo.
Need: The project is needed to repair the Gazebo, extend its useful life and better accommodate special events in Solvang Park.
HCA Pergola Replacement Project (Area D) General Fund $ 140,000 Description : Replace the existing aging pergola structure in Area D when it reaches the end of its useful life.
Need: The pergola has had past termite and dry rot damage, and is breaking down due to the weight and size of the wisteria vines. Eventually the entire structure will need to be fully replaced when it reaches the end of its useful life.
Total: $ 745,000 $ - $ - $ - $ 140,000 $ -
Prop 68 Grant Total: 178000
Future Projects: Solvang Park Gazebo ADA Lift.
426
Capital Improvement Program
Maintenance (Facilities) FY 2021-22 thru 2030-31
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Lots 4 & 5 EV Charging Project General Fund $ 130,000
Description: The Project includes installation of 12 EV chargers (9 Level 2, and 3 Level 3); four chargers for public use (1 Level 3), four chargers for City vehicles, and four chargers for transit use (2 Level 3). The chargers will be located in City Parking Lots 4 and 5 near the intersection of Oak Street & Second Street (next to the Solvang City Hall, Public Works and Planning offices. The Project will also include paving improvements to Parking Lot 5. With additional grant funding provided, SYVT will purchase the first EV vehicle for the fleet to coincide with the opening of the new charging facility.
Grant $ 150,000
Need : The State is requiring transition of our transit fleet to all EV vehicles.
In addition the City is in need of additional public EV charging stations, and the City needs its own EV charging facilities before we can transition our City fleet to EV vehicles.
City Hall Emergency Generator Replacement General Fund $ 350,000 Description : Replace and upgrade the old City Hall generator to also be able to power Well 4.
Need: The Project is needed to replace the existing generator that has reached the end of its useful life, and enable the new generator to also power Well 4 in the event of a prolonged power outage.
Veterans Hall ADA & Restroom Upgrades General Fund $ 600,000 Description : Enlarge Large Hall restrooms, remodel Legion Wing restrooms to be ADA compliant, replace remaining old windows, and construct other upgrades.
Need: The Project is needed to bring the existing restrooms into ADA compliance, improve energy efficiency, and improve the buildings ability to serve as an Emergency Shelter for the community.
Veterans Hall Emergency Generator General Fund $ 350,000 Description : Construct modifications to the Vets Hall existing electrical panel, install conduit and automatic transfer switch, and install portable emergency generator.
Need: The Vets Hall is a designated regional emergency shelter. The Project is needed to allow the Vets Hall to adequately function as a regional emergency shelter during a power outage.
City Hall Exterior Painting General Fund $ 50,000
Description : Paint exterior of City Hall.
Need: The Project will maintain the facility in good condition, improve appearance, and help extend the useful life of the facility.
Annex Building Drainage, Landscaping, and Exterior Painting General Fund $ 35,000 $ 45,000 Description: Replace exterior landscaping along Second Street with drought tolerant LID landscaping and, Install french drain and connect to drainage facility in Second Street. Repair exterior of Building in FY 23-24. 427
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Need: The Project will maintain the facility in good condition, improve appearance, and help extend the useful life of the facility.
Electric Vehicle (EV) Charging Facilities General Fund $ 70,000 $ 330,000 Description : Construct both municipal and public EV charging facilities at strategic locations throughout the City.
Need: The Project is needed to provide adequate EV charging facilities for expanded use of electric vehicles by both the City and visitors.
Restroom 3 Upgrades Project General Fund $ 200,000
Description : Construct major remodel and upgrades to Restroom 3.
Need: The Project will extend the useful life of the facility. Periodic upgrade to the existing facility is essential to the health and safety of the public. Sustainable water and energy facility enhancements will be incorporated into the project.
Parking Structure General Fund $ 100,000
Description: Study Parking Structure options for each of the City Parking Lots 1, 2, 4, and the Vets Parking Lot. Identify preferred alternative and move forward with conceptual design and cost estimates. This study will also review funding alternatives.
Need: The project will meet a stated Council goal and address the future need for additional parking in the Solvang Downtown area.
Public Works Bucket/Lift Truck General Fund $ 200,000
Description: Purchase a bucket truck to allow City staff to trim street trees, hang lights on street trees, hang banners, and perform various other aerial repairs and maintenance in a safe manner.
Need: The existing lift owned by the City has exceeded it useful lifespan, does not meet the current needs of the department, is currently not operating, and has become a maintenance liability. Rental rates for a serviceable truck is over $2,000 per week. The department needs this type of bucket truck to perform expected duties. This has caused increased costs to the City by utilizing contract labor to perform work that City staff is capable of performing
Restroom Fixture Upgrades Project General Fund $ 25,000 Description: Replace Restroom Fixtures to Touch Free fixtures for Toilets, Sinks and Urinals throughout City maintained Restrooms.
Need: The Project will reduce cost of maintenance, enhance hygiene in the restrooms by providing touch free operation, and reduce water usage.
Total: $ 1,940,000 $ 95,000 $ - $ 70,000 $ 330,000 $ 200,000 428
Capital Improvement Program
Streets FY 2021-22 thru 2030-31
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Slurry Seal Measure A $ 200,000 $ 200,000 $ 200,000 $ 400,000 Description : Construct slurry seal roadway maintenance to select streets.
Priority is based on condition and according to Pavement Maintenance Plan.
& SB1 Funding $ 250,000 $ 275,000 $ 275,000 $ 550,000
Need: The project provides critical maintenance to extend the useful life of the existing City roadway infrastructure and repair structural deterioration.
General Fund $ 25,000
Pavement Overlay, Repairs & Crack Seal Program Measure A $ 200,000 $ 200,000 $ 200,000 $ 400,000 Description : Construct crack seal and pavement overlay roadway maintenance to select street. Priority is based on condition and according to Pavement Maintenance Plan.
& SB1 Funding $ 100,000 $ 275,000 $ 275,000 $ 550,000
Need: The project provides critical maintenance to extend the useful life of the existing City roadway infrastructure and repair structural deterioration.
General Fund $ 350,000 $ 175,000 $ 175,000 $ 350,000
Miscellaneous Road Repairs and Maintenance Measure A $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000 Description : Construct sectional repairs to the roadway, crack sealing, curb and gutter repairs, and sidewalk replacements in advance of larger roadway maintenance projects.
Need: The project provides critical maintenance to extend the useful life of the existing City roadway infrastructure and repair structural deterioration.
Sidewalk Infill & Repair Measure A $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000 Description : Construct repairs to damaged sidewalks and construct new sidewalks to schools, parks and other primary destinations.
General Fund $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $400,000 Need: The project will improve facility safety and enhance the appearance of the City's sidewalk infrastructure. Location of new sidewalk will align with City's Sidewalk Master Plan.
Active Transportation (Non-Motorized Vehicle) Facilities General Fund $ 50,000 Description : Study, develop funding plans, and construct trail system throughout the City to provide on and off street connections for nonmotorized vehicles. This project will build upon previous studies but seek to develop a City-wide network of sidewalks and trails for residents and guests.
Measure A & Gas
Tax
TBD TBD TBD TBD TBD TBD
Need: This project aligns with City Council direction, will build upon County regional bicycle planning efforts, and will facilitate potential grant opportunities for the construction of the trail network.
Grants ? TBD TBD TBD TBD TBD TBD
Fredensborg Canyon Pedestrian Facility General Fund $ 40,000 $ 100,000 429
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Description : Design and construct a separated multi-purpose trail along Fredensborge Canyon Road between Chalk Hill Road and Vyborg Road.
Measure A $ 50,000
Need: There are currently no pedestrian or bicycle facilities along this roadway, which provides a connection between residential areas and the City's downtown core including schools, shopping, and other services.
Gas Tax $ 50,000
Access Ramp Improvements Measure A $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 260,000 Description : Construct new access ramps or upgrade existing access ramps along existing sidewalks.
General Fund
Need: This project is needed to meet Federal and State ADA infrastructure improvement mandates.
Bike Lane Improvements Measure A $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 112,000 Description: Install new and maintain existing bike lanes, sharrows, signage and other improvements throughout the City in accordance with the adopted Santa Ynez Valley Bicycle Master Plan, other City bikeway and trail guiding documents and efforts, and City Council direction.
Need: This project aligns with County regional bicycle planning efforts and City Council goals.
Public Parking Lot Maintenance General Fund $ 60,000 $ 55,000 $ 60,000 Description: Construct pavement repairs, slurry seal, striping and other maintenance to public parking lots. Each lot will be reviewed at the time of i t d f i t i i th b f ki
Lot 1 Lot 2 &
City Hall
Lot 3 &
Vets Hall
Need: The project provides critical maintenance to extend the useful life of the existing City pavement infrastructure.
Alisal Bridge Pier Repair Project General Fund $ 80,000 $ 80,000 $ 200,000 Description : Construct repairs to Piers 4, 5, 6 and 7 of Alisal Bridge per recommendations of 2012 Alisal Bridge Structural Evaluation Report.
HBP Grant ?? $ 700,000
Need: The project is critical to preserve the structural integrity and slow down deterioration of the bridge.
Total: $ 1,073,000 $ 1,298,000 $ 1,798,000 $ 1,018,000 $ 903,000 $ 1,018,000 $ 3,722,000 Funding Source Summary
Measure A: $ 468,000 $ 518,000 $ 468,000 $ 468,000 $ 468,000 $ 468,000 Gas Tax & SB1: $ 250,000 $ 150,000 $ 275,000 $ 275,000 $ 275,000 $ 275,000 General Fund: $ 355,000 $ 630,000 $ 355,000 $ 275,000 $ 160,000 $ 275,000 430
Capital Improvement Program
Traffic Mitigation FY 2021-22 thru 2030-31
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Mission Drive Ped and Signal Improvements Measure A $ 75,000 Local Transportation $ 250,000
Description: Install signal and other enhancements on Mission Drive as recommended by the Mission Drive Pedestrian and Vehicle corridor study. This will likely include a HALK Pedestrian crossing, other improvements to channelize pedestrians towards intended ped crossing locations, and other signal modifications to improve traffic circulation and pedestrian safety.
General Fund $ 200,000
Need: Uncontrolled pedestrian crossings and other inefficiencies along the Mission Drive Corridor between Alisal and Fifth Street have caused excessive congestion through the corridor. The study will review the efficiency of the controlled intersections along Mission Drive with a keen eye on improving vehicular flow, queueing pedestrian crossings, and coordination of ped and vehicle signals. Removal of the Rapid Flashing Beacon (RFB) and replacement with a High-intensity Activated crossWalK (HAWK) signal interconnected with the Caltrans signals in coordination with other pedestrian controls, will be the focus of this study.
The City has already reached out to Caltrans and this study is the necessary first step to initiate or modify any additional controls. Mission Drive with a keen eye on improving vehicular flow, queueing pedestrian crossings, and coordination of ped and vehicle signals. Removal of the Rapid Flashing Beacon (RFB) and replacement with a High-intensity Activated crossWalK (HAWK) signal interconnected with the Caltrans signals in coordination with other pedestrian controls, will be the focus of this study. The City has already reached out to Caltrans and this study is the necessary first step to initiate or modify any additional controls.
Mission Drive East End Bikeway/Shoulder Widening Project General Fund $ 50,000 $ 200,000 $ 3,750,000 Description : Construct shoulder widening along the south side of Mission Drive from Pine Street to Alamo Pintado Road to provide safer pedestrian and bicycle access.
Grant ??
Need: The construction of this Project aligns with Caltrans and County regional multi-modal planning efforts, provides bike lanes along this section of Hwy 246, and improves safety.
Caltrans Hwy 246 Bridge Replacement/Widening Project (at Alamo Pintado Creek)
Measure A
(Circulation Imps)
$ 605,000
Description : Facilitate and contribute to Caltrans project to replace and widen the Hwy 246 bridge over Alamo Pintado Creek.
Measure A Cost
Savings
$ 600,000
431
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Need: The construction of this Project aligns with Caltrans and County regional multi-modal planning efforts. The Caltrans bridge replacement project will include widening for bike lanes and connection to the existing Class I bike path between Solvang and the SY High School. The Caltrans project my also impact the intersection of Hwy 246 & Alamo Pintado Road.
Fjord Drive Extension General Fund $ 5,000,000
Description : Extend Fjord Drive west from its existing terminus westerly across Adobe Creek and then north up to the intersection of Mission Drive & Skytt Mesa Drive.
Grant ??
Need: The Project is needed to reduce traffic on Mission Drive through downtown Solvang by providing a partial bypass for Solvang residents living south of Mission Drive. The Project will also include creek restoration at its crossing with Adobe Creek by removing many years of concrete debris and restoring connection with the Santa Ynez River.
Total: $ 50,000 $ 725,000 $ 3,750,000 $ 1,205,000 $ - $ - $ 5,000,000 Traffic Impact Fees available as of 6-30-2020 = $1,678,804 Future Projects: Bikeway/Shoulder Widening (West End Mission Dr.); and Sunny Fields Spur Trail. 432
Capital Improvement Program
Stormwater FY 2021-22 thru 2030-31
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Trash Capture Improvements General Fund $ 70,000 $ 40,000 $ 160,000 $ 75,000 $ 175,000 Description: Complete large trash capture device for the Second Street DT Watershed.
Need: In accordance with the City's NPDES Permit, we are required by State mandate to plan for and implement 100% trash capture. The Project will improve water quality within our local creeks and the Santa Ynez River.
Adobe Creek Culvert Replacement General Fund $ 40,000 $ 160,000 Description : Replace and enlarge Adobe Creek culvert along Fredensborg Canyon Road just north of College Canyon Road.
Need: The Project is needed to replace and enlarge the CMP culvert that has reached the end of its useful life, and to reduce incidence of flooding of the road.
S. Alisal Rd Culvert Replacement General Fund $ 200,000 Description : Replace and enlarge undersized culverts along S. Alisal Road.
Need: The Project is needed to replace CMP culverts that are undersized and have failed multiple times during large storm events causing flooding and road closure.
Total: $ 70,000 $ 40,000 $ 160,000 $ 40,000 $ 160,000 $ 75,000 $ 375,000 433
Capital Improvement Program
Santa Ynez Valley Transit FY 2021-22 thru 2030-31
Capital Projects
Project Name, Description & Need
Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2028 - 2031 Transit Vehicle Replacement Program Transit & $ 150,000 $ 215,000 $ 230,000 $ 500,000 Description : Ongoing Program to purchase new (replacement) transit buses.
Grants $ 150,000
Need: The ongoing Program is required to maintain the SYVT fleet in a "state of good repair" and meet the obligation to provide transit and dial-aride service to the community.
Transit System Infrastructure Improvements Transit & $ 40,000 $ 160,000 Description : Construct various SYVT infrastructure and bus stop improvements, yet to be determined.
Grants
Need: The Project will improve convenience and safety for passengers, and enhance visibility of transit stops to promote increased ridership.
Total: $ 300,000 $ 215,000 $ - $ 270,000 $ 160,000 $ - $ 500,000 434
Capital Improvement Program
Water FY 2022-23 thru 2031-32
Capital Projects
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029 - 2032 Waterline Replacement Program $ 3,710,000 Water Fund $ 1,000,000 $ 70,000 $ 700,000 $ 70,000 $ 700,000 $ 70,000 $ 1,100,000 Description : Ongoing Program to replace the City's old, deteriorated and/or undersized waterlines. Facilities will be replaced as identified by the Water Master Plan Update.
Need: The ongoing Program replaces undersized facilities, or facilities at the end of their useful life providing proper fire flow, more reliable service, fewer shutdowns, and shutdowns of shorter duration.
Valve and Fire Hydrant Replacement Program $ 250,000 Water Fund $ 50,000 $ 50,000 $ 50,000 $ 100,000 Description : Ongoing Program to replace the City's old, deteriorated and poorly functioning valves and fire hydrants. Facilities will be replaced as identified and prioritized by Water Division staff.
Need: The ongoing Program replaces facilities at the end of their useful life providing more reliable service, fewer shutdowns, and shutdowns of shorter duration.
Zone 2 to Zone 1 Pressure Reducing Station $ 410,000 Water Fund $ 60,000 $ 350,000 Description : Construct new pressure reducing station along the boundary of pressure Zones 1 & 2 to allow well water from Zone 2 to feed Zone 1.
Need: The Project will improve the flow of water through the City's water distribution system, and reduce energy costs to double pump water from Zone 1 to Zone 2.
Water System Security Improvements $ 250,000 Water Fund $ 50,000 $ 200,000 Description : Implement upgrades and improvements to enhance the security of the City's water facilities and water operations based on recommendations of the 2021 Water System Risk & Resiliency Assessment.
Need: The upgrades are needed to enhance the security of the City's water facilities and water operations.
Portable Emergency Generators $ 320,000 Water fund $ 160,000 $ 160,000 Description : Replace two old portable emergency generators that have reached the end of their useful lives, and purchase one additional portable emergency generator to reduce risk and improve water system reliability.
Need: As recommended by our recent Water System Risk & Reliability Assessment, two existing emergency generators are reaching the end of their useful lives and are in need of replacement. Also, an additional portable emergency generator is needed to reduce risk and improve water system reliability.
Water Meter Radio System Upgrade $ 330,000 Water Fund $ 30,000 $300,000 Description: Upgrade the City's water meter radio system with a new high antennae at Reservoir 2 and latest radio technology at all meters. Also d t b t d t t d di Need: The upgrades are needed to reduce operating costs, improve water conservation, and improve customer service. Provide real time t d i hi h ibl t t River Wells Project $ 3,150,000 Water Fund $ 50,000 $ 100,000 $ 300,000 $ 2,700,000 Description : Drill and equip new river wells with pumps, motors, piping, electrical and disinfection equipment. Construct waterlines to transmit well water to distribution system. Acquire easements for new river wells and waterlines.
Need: The Project will develop an additional water supply source for the City to help offset shortfalls in State Water supply allocations and improve water supply reliability.
Well 3 and 4 Wellhead Rehabilitation $ 310,000 Water Fund $ 60,000 $ 250,000 Description : Upgrade wellhead piping, valves, disinfection facilities, and instrumentation at Wells 3 & 4.
Need: The upgrades are needed to replace equipment at the end of its useful life and to maintain these wells in good operating condition to provide reliable water supply to the community.
Reservoir 3 Expansion Project $ 2,530,000 Water Fund $ 30,000 $ 2,500,000 435
Capital Projects
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029 - 2032 Description: Construction of a new 400,000 gallon reservoir to increase overall capacity in Zone 1. The project would supplement the current 200,000 gallon reservoir currently in service.
Need: For many years the City's water distribution system has been identified as being deficient in storage. The Project will significantly increase the water system's operational, firefighting and emergency storage, and allow for smoother water system operations in the event of a power outage. The increased capacity will also provide adequate supply Construction of HCA Middle Well $ 1,020,000 Water Fund $ 20,000 $ 1,000,000 Description: The project would complete the construction of the HCA middle well. This well will allow the city to meet consumer water demands and provide another source for ensuring resiliency and maintaining self-sufficiency.
Need: The city must continue to seek sources of water to provide safe and reliable supplies, to offset the continuing shortages of our State water supplies. Construction of an additional well will allow other wells to be rotated allowing for groundwater recovery and maintain longevity of infrastructure.
Reservoir 1 Roof Replacement $ 180,000 Water Fund $ 30,000 $ 150,000 Description: Replacement of deteriorating roof on the reservoir. Replacing the roof with a reliable and long life product ensuring the reservoir will provide a safe and sanitary environment for the city's water supply Need: The current roof has been in place for 25 plus years. The paneling on the roof has begun deteriorating compromising the security and quality of the city's water supply.
Purchase Mini Excavator $ 90,000 Water Fund $ 90,000
Description: Purchase of a new mini excavator, for continued responsiveness to maintaining and repair of the water distribution system.
Need: A new mini excavator will allow the crews an efficient tool to perform their routine and responsive maintenance and repairs to the water distribution system. As the backhoe is shared amongst all departments a mini excavator will provide the crews with the ability to maintain an efficient and prompt response during emergencies'.
Reservoir 1 Expansion Project $5,000,000 Water Fund $2,500,000 $2,500,000 Description: Expand reservoir 1 by approximately 600,000 gallons to provide needed additional operational, fire fighting and emergency storage. The project also includes acquiring the necessary property to expand the reservoir.
Need: For many years the City's water distribution system has been identified as being deficient in storage. The project will significantly increase the water system's operational, fire fighting and emergency storage, and allow for smoother water system operations in the event of a power outage.
Total: $ 13,840,000 $ 1,290,000 $ 1,730,000 $ 3,920,000 $ 5,680,000 $ 3,310,000 $ 420,000 $ 1,200,000 Water Connection Fee Revenue: $ 82,020
Unrestricted Net Position (6-30-2020): $ 6,995,047 $ 7,077,067 $ 5,844,938 $ 4,156,087 $ 238,448 $ (5,441,552) $ (8,751,552) (1) Balance: $ 5,787,067 $ 4,114,938 $ 236,087 $ (5,441,552) $ (8,751,552) $ (9,171,552) Notes: (1) The figures shown are intended to present a rough approximation of changes in Water Fund Reserve levels. Revenues and operations expenditures are assumed to remain the same for the 6-year period with 1% interest applied annually to any positive balance.
Future Projects: New Reservoir 4 to Replace Cisterns.
436
Capital Improvement Program
Sanitary Sewer FY 2022-23 thru 2031-32
Capital Projects
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029-2032 Sewer Line Replacement Program $ 2,790,000 Sewer Fund $ 60,000 $ 800,000 $ 130,000 $ 800,000 $ 1,000,000 Description : Ongoing Program to repair or replace old, deteriorated sewer lines, and sewer lines experiencing high infiltration.
Need: The ongoing Program replaces facilities at the end of their useful life providing more reliable service, and prevents groundwater infiltration into the sewer system. Reducing groundwater infiltration into the sewer system helps mitigate the possibility of sewer spills. Sewer lines degrade over time due to root damage.
Alisal Lift Station Upgrades $ 300,000 Sewer Fund $ 70,000 $ 230,000 Description : Upgrade antiquated controls, and replace aging components at Alisal Lift Station.
Need: The Project is needed as part of routine maintenance on existing equipment. Failure to perform routine maintenance and replace aging parts will likely result in compounded repair costs in the future and disrupt operations.
Manhole Rehabilitation Program $ 685,000 Sewer Fund $ 35,000 $ 300,000 $ 350,000 Description : Ongoing Program to repair or replace old, deteriorated manholes, and manholes experiencing high infiltration.
Need: The ongoing Program replaces facilities at the end of their useful life providing more reliable service, and prevents groundwater infiltration into the sewer system. Reducing groundwater infiltration into the sewer system helps mitigate the possibility of sewer spills. Manholes degrade over time due to root damage and microbial-induced corrosion from sewer gasses such as hydrogen sulfide.
Collection System Video Surveillance $ 330,000 Sewer Fund $ 150,000 $ 180,000 Description: Perform a complete video surveillance of the sewer collection system, to identify any problem areas.
Need: A complete video surveillance of the sewer collection system will identify any infiltration and intrusion areas and also and potential areas susceptible to blockage and backups. Once the surveillance is complete staff will compile and prioritize a list of potential problem areas.
Total: $ 4,105,000 $ 60,000 $ 950,000 $ 35,000 $ 500,000 $ 1,030,000 $ - $ 1,530,000 437
Capital Improvement Program
Wastewater Treatment Plant FY 2022-23 thru 2031-32
Capital Projects
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029-2032 WWTP Water Quality Project - Phases 2&3 $ 16,800,000 SYCSD 20% (1) $ 180,000 $ 180,000 $ 1,500,000 $ 1,500,000 Description : Construct major treatment process upgrades and site improvements, and replace aging office/lab and Plant infrastructure. (Phase 3: Construct recycled water treatment facilities.) WW Fund 80% $ 720,000 $ 720,000 $ 6,000,000 $ 6,000,000 Need: The Project is needed to upgrade the Plant, replace aging infrastructure that has reached the end of its useful life, and improve site access, security and Plant operations. (Phase 3: Recycled water treatment is needed to produce effluent meeting Title 22 requirements for irrigation re-use.) Options for recycled water production and distribution WWTP Water Quality Project - Phases 2&3 Funding $ 30,000 SYCSD 20% (1) $ 6,000 Description: Coordinate with Carollo Engineers to seek funding opportunities for phases 2 & 3.
WW Fund 80% $ 24,000
Need: Completion of phases 2 & 3 will require the city to seek a funding source and possible grant opportunities. The WW fund reserve balances are not sufficient to fund the project. The SYCSD has also expressed a desire to be included in the funding opportunity, for their share of the project costs.
Replace WWTP Tractor $ 130,000 SYCSD 20% $ 26,000
Description : Replace the old John Deere Plant tractor. WW Fund 80% $ 104,000 Need: The existing tractor has reached the end of its useful life and needs to be replaced.
Belt Press Rehabilitation $ 35,000 SYCSD 21% (2) $ 7,350 Description : Replace rollers, bearings and belts as part of periodic major maintenance for belt press.
WW Fund 79% $ 27,650
Need: The Project is needed as part of routine maintenance on existing equipment. Failure to perform routine maintenance and replace aging parts will likely result in compounded repair costs in the future and disrupt operations.
Fjord Lift Station Upgrades $ 900,000 SYCSD 20% (1) $ 20,000 $ 160,000 Description : Upgrade antiquated controls, and replace aging components at Fjord Lift Station.
WW Fund 80% $ 80,000 $ 640,000
Need: The Project is needed as part of routine maintenance on existing equipment. Failure to perform routine maintenance and replace aging parts will likely result in compounded repair costs in the future and disrupt operations.
SYCSD: $ 180,000 $ 212,000 $ 1,500,000 $ 1,507,350 $ 20,000 $ - $ 160,000 Wastewater Fund: $ 720,000 $ 848,000 $ 6,000,000 $ 6,027,650 $ 80,000 $ - $ 640,000 Wastewater Projects: $ 17,895,000 Total WW only: $ 900,000 $ 1,060,000 $ 7,500,000 $ 7,535,000 $ 100,000 $ - $ 800,000 Sanitary Sewer Projects: $ 60,000 $ 950,000 $ 35,000 $ 500,000 $ 1,030,000 $ - $ 1,530,000 Total SS & WW Projects: $ 960,000 $ 2,010,000 $ 7,535,000 $ 8,035,000 $ 1,130,000 $ - $ 2,330,000 Sewer Connection Fee Revenue: $ 44,082
438
Capital Projects
Project Name, Description & Need
Project and 10-Yr
Program Cost Funding Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 FYs 2029-2032 Unrestricted Net Position (6-30-2021): $ 3,152,961 $ 3,197,043 $ 2,441,213 $ 649,646 $ (5,385,354) $ (11,913,004) $ (13,023,004) Balance: (3) $ 2,417,043 $ 643,213 $ (5,385,354) $ (11,913,004) $ (13,023,004) $ (13,023,004) Notes: (1) Per Agreement, for capital expenditures exceeding $50,000 SYCSD shares in 20% of project cost. (2) Per Agreement, for capital expenditures <= $50,000 SYCSD's share of the project cost is based on annual flow. In recent years SYCSD's flow percentage has averaged 21%. Expenditures <= $50,000 are considered "administration/maintenance." (3) The figures shown are intended to present a rough approximation of changes in Sewer Fund Reserve levels. Revenues and operations expenditures are assumed to remain the same for the ten year period with 1% interest applied annually to any positive balance.
Future Projects: Grease Removal System; and Second Digester. 439
Agenda Item: 10
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: July 25, 2022
SUBJECT: Special Events Funding Policy Direction
RECOMMENDATION:
Receive staff report and provide with policy direction for special events grant funding.
DISCUSSION:
The City of Solvang has historically granted funds through grant funding program, which included funding for two special events which are Danish Days and 4th of July Fireworks. The City also did not charge for staff support for 4th of July parade traffic control. The Danish Days are managed by non-profit Danish Days Foundation and 4th of July events are managed by the Santa Ynez and Solvang Rotaries.
For the last two Financial Plans, City Council adopted a policy for grant funding program to focus on humanitarian services only with special focus given to senior services. The grant funding policy sets forth a process where non-profit organizations can apply for funding for such qualified programs through the budget process. See attachment A.
As the community returned to normal operations post COVID-19 and the City has permitted a number of special events this year, the City Council funded through the budget process the Danish Days and 4th of July Fireworks show in alignment with past practices. The City does not however have a funding policy or allocated budget for special events.
The City Code regulates special events as follows.
11-12-8 Special events.
A special event is a temporary activity to which the general public is invited that is not included as a regularly permitted use allowed by a land use permit granted for a facility, as determined by the planning/community development director. Special events include, but are not limited to, carnivals, circuses, ethnic celebrations, festivals, art/craft fairs, dance exhibitions and musical entertainment. A temporary land use permit for a special event may be approved by the planning/community development director only for commercial, industrial, agricultural, recreational and institutional zoning districts.
Application for a special event shall be on a form provided by the planning/community development director and shall be subject to applicable fee and business license requirements as may be established by the city council, and subject to liability protection and all provisions of the laws of the city. The planning/community development director shall have the right to impose reasonable conditions upon the operation of a special event to protect and preserve the public health, safety and welfare, and to subject special event applications to review by such agencies as are responsible for police and fire protection, public health, public facilities maintenance, tourism, parks and recreation and alcoholic beverage control. Events shall be subject to restrictions that address noise, light, glare, odor, sanitation, parking, traffic, security and other potential neighborhood-community impacts as determined applicable by the planning/community development director.
440
In addition, special events shall be subject to the following specific standards:
A. Duration/Number of Days and Repetitions. Maximum duration of an event shall be three (3) consecutive days. The planning/community development director may grant variations from these guidelines if appropriate. Events by any particular sponsor on public property shall be limited to two (2) per year.
B. Duration/Hours. Public attendance at an event shall generally be limited to the hours between eight (8:00) a.m. and nine (9:00) p.m., and setup and cleanup activities between the hours of seven (7:00) a.m. and ten (10:00) p.m., or hours as may be determined by the planning/community development director.
C. Solvang Park.
1. Events shall not occupy more than seventy-five percent (75%) of the park area and shall not occupy the picnic benches, to concurrently avail the facility to nonevent participants.
2. Events shall be limited to nonprofit sponsors. (Ord. 99-200, 1999) A Marketing Manager position has been established as part of the Fiscal Year 2022-23 budget.
Marketing Manager will be responsible for coordinating special events permitting in the future.
Recommendations to amend the code section language to clarify the current permitting process will be presented to Council at a future meeting.
The City Council also adopted updated Special Events Guidelines in March of 2022 and the application forms which outline the permitting process and applicable fees. See attachment B.
The following special events were permitted in the past six months:
• Datsun Roadster’s Car Show
• Wine Country Marathon
• Rancheros Vistadores Parade
• Music in the Park
• SYV Juneteenth Event
• Pierce Arrow Car Show
• SYV Pride Event
• Fourth of July Parade
Organizer of the Juneteenth event inquired with staff about requesting funds to support the Juneteenth event. The request was for $5,000. The organizer was informed that the City does not have funds set aside for special events or a process to request such funds. Following making a request for funding in public comment on items not on the Agenda, the City Council directed staff to place consideration of the item on the agenda. The request was placed on the agenda at the July 11 Council meeting and was funded by the City Council at half of the requested amount.
Staff had received additional requests from special events organizers to waive their fees.
One request was from SYV Pride to waive Santa Barbara County Sheriff’s Office fees to provide security for the event. The applicable fees were $3,269.50 The City responded that the City does not waive fees which are set based on actual expenditures to the City and the organizers paid the fees. Fees collected for the Sheriff’s office support of the events are passed on the County.
The second request is from Solvang Rotary to waive fees for staff providing traffic control, which amounts to $2,328. It has come to staff’s attention that the City historically provided traffic control for this event free of charge.
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Staff is seeking Council policy direction whether the City Council would like to develop and adopt a policy for special event organizers to apply for funding of their event or waiver of fees which would be funded by the General fund. Staff also seeks policy direction whether such requests shall be first reviewed by Tourism Advisory Committee (TAC) of be directed to Council. The process for new large Special Events applications is to receive recommendations from TAC first before seeking final Council approval.
ALTERNATIVES:
City Council may elect to maintain status quo and only fund the two events that were historically funded and not create a policy for special events funding process.
FISCAL IMPACT:
If the City Council considers applications for special events funding in the future, the funds will be paid from General Fund balance.
ATTACHMENTS:
A. Grant Funding Policy
B. Special Events Permitting Guidelines
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CITY OF SOLVANG
HUMAN SERVICES GRANT FUNDING
POLICIES and PROCEDURES
The Solvang City Council recognizes the importance of the human services and programs and organizations that serve community residents. As part of the annual budget process and financial plan development, the City Council shall appropriate such funds as it deems prudent and reasonable to award grants to non-profit community service organizations.
Policy
A. Organizations must provide services for Solvang residents.
B. Grants shall not be available to organizations who intend to directly or indirectly act as a conduit to provide the grant funding to other organizations.
D. The City will prioritize funding for senior citizen services.
E. City grant funds may not be used by the agency for administrative/overhead types of costs.
Procedures
A. We request that organizations wishing to apply for grant funds do so by April 30, 2022 utilizing streamlined short application form below. Completed applications should be delivered to City Hall (1644 Oak St) or emailed to [email protected] before the deadline.
B. Staff will review applications for completeness and incomplete applications will be returned to the requesting organization.
C. Copies of all funding applications received will be provided to all City Council members and will be considered by Council as part of budget adoption hearing.
D. A representative from the requesting agency must be available for questions from the City staff and/or City Council related to their grant funding application and must attend and present at the annual City budget hearing.
E. Following adoption of the annual City budget and execution of City standard Grant Funding Contract with the City, the City will disburse the funds within 30 days.
Attachment A
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CITY OF SOLVANG
HUMAN SERVICES GRANT FUNDING
APPLICATION
1. Organization/Agency Name: _____________________________________________
2. Mailing Address: ____________________________
____________________________
3. Physical Address: ___________________________
___________________________
4. Contact email and phone number: __________________________ __________________________
5. Organization’s purpose? Goals and objectives?
__________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________
6. Total funding request: ______________________________________________________ __________________________________________________________________________
7. Purpose of the funding request? How will the funds be used? __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________
8. How many Solvang residents will be impacted by the proposed use of the grant funds? __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________
9. What is the organization’s total budget? _______________________________________
10. What are the sources of revenue for your organization? How are you funded? __________________________________________________________________________ __________________________________________________________________________ _________________________________________________________________________
11. Are you willing to sign City Standard Grant Application Agreement? Yes/No? ________ 444
City of Solvang
Special Events Guide
For more information:
Mail: City of Solvang
1644 Oak Street, Solvang, CA 93463
Phone: 805-688-5575
Email: [email protected]
Attachment B
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City of Solvang – Special Events
Table of Contents
Special Events Guidelines……………………………………………………………………..3
Introduction………………………………………………………………………………3
Event Definitions………………………………………………………………………...3
Application and Timeline Requirements………………………………………………3 Denial of a Special Event Permit………………………………………………………4
Special Event Application Supplements and Coordination…………………………4 Insurance Requirements……………………………………………………………….5
Alcohol Requirements…………………………………………………………………. 5
Parades…………………………………………………………………………………..6
Traffic Control Plan……………………………………………………………………...7
Site Plan………………………………………………………………………………….7
Medical Plan……………………………………………………………………………..7
Entertainment and Related Activities………………………………………………….8 Food Concession/Vendors……………………………………………………………..8
City Maintenance Crew Assistance…………………………………………………...8 Sanitation, Recycling, and Portable Restrooms……………………………………..9 Special Event Permit Procedures…………………………..………………………………..10 Special Event Permit Application…………………………………………………………….12 City Park Special Event Application Form…………………………………………………..18 Hold Harmless Agreement……………………………………………………………………20
Special Events Guide – Stormwater Best Management Practices……………………….21 446
City of Solvang
Special Event Guidelines
Introduction
Solvang is a city that celebrates special events. From internationally renowned events to community-based festivals, parades and shows, the City of Solvang is proud to host many events each year. Our goal is to enhance the vitality, quality of life, and economic prosperity of Solvang for its residents and tourists by supporting special events. Thank you for choosing Solvang for your event location!
Event Definitions
Special Events are defined as any activity seeking to solicit public attendance for an event on city property, or any event that requires the use of City services. • Large Events – Large events include street closures and/or events with 500+ anticipated attendees.
• Small Events – These events do not require street closures and anticipate fewer than 500 anticipated attendees.
• Please note that the City also allows reservations to members of the public at city owned parks and facilities for private events such as birthday parties. Generally, these events do not require special event permits. To make park reservations, please call 805-688- 7529 or visit the Parks and Recreation division at 411 Second St.
Application and Timeline Requirements
We encourage as much advanced notice as possible in order to properly process your application. Applications submitted without adequate notice may incur additional fees. Some events, although small in participation, may require additional notification time due to the complexity of the event (i.e., multiple street closures, complicated set-up procedures, additional permitting requirements).
Application timelines are measured from the day the special event application is submitted.
Permit applications may be submitted as early as one year before your event. Permit applications must be received by the City of Solvang no later than:
• 120 days prior to event – “Large events” requiring street closures and/or events with 500+ anticipated attendees.
• 60 days prior to event – “Small events” not requiring street closures and with fewer than 500 anticipated attendees.
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Denial of a Special Event Permit
Denial of a Special Event Permit will be automatic if any of the following apply:
• Applicant cannot supply the required Certificate of Liability Insurance. • Proposed event directly conflicts with an event that has already been permitted. • Payment for Fees are not provided in timeline required. • Proposed event is not permitted by law or regulation. • Proposed event will imperil public health or safety.
• City Council denies the use of the public right-of-way.
Special Event Application Supplements and Coordination
It is important to provide all required information and documentation in a timely and complete manner throughout the permit review process. Please keep in mind that there may be additional information you will be required to submit to receive a special event permit, including some examples, which are explained in greater detail below:
• Insurance and Endorsement Certificate, and Hold Harmless Agreement (Required for all events)
• Alcohol Beverage Control (ABC) License (if applicable) • Highway 246 / Mission Drive Encroachment Permit (if applicable) • Vendor List (if applicable)
• Medical Plan (if applicable)
Please be aware that in some cases you may have to contact federal, state, or county agencies in addition to the City of Solvang for permits related to your Special Event. These might include, but are not limited to:
• California Department of Transportation (Caltrans)
• Santa Barbara County Public Health Department
• Alcohol Beverage Control (ABC)
• Santa Barbara County Fire Department
For example, use of Mission Dr/Highway 246 is operated by Caltrans. In order to use any portion of Mission Dr/Highway 246, you will need to obtain a Caltrans Encroachment Permit directly from Caltrans. The Special Events team representative will advise and assist with coordination with other agencies as needed.
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Insurance Requirements
Insurance requirements are based upon the risk level of the event. If your event will include alcohol sales/distribution, liquor liability coverage must be included on your certificate of insurance.
All Special Events must provide Insurance Requirements as follows:
• A Certificate of Liability Insurance policy naming the City of Solvang as Certificate Holder and Additional Insured with the following wording: The City of Solvang, and its employees, officers, agents, and volunteers, are added as additional insured. • Coverage must be at minimum: Each Occurrence: $1M, Damage to Premises: $100k, Med Exp: $10k, Personal Injury: $1M, General Aggregate: $2M.
Insurance coverage must be maintained for the duration of the event including setup and dismantle dates.
Business Licenses and insurance for event coordinators and vendors is required. Additionally, the applicant will be required to complete and sign the Hold Harmless Agreement, which is found on page 20.
Alcohol Requirements
If you plan to sell or distribute alcoholic beverages at your event, you will be required to:
• Obtain a Special Daily License from the Alcohol Beverage Control (ABC). For information and licensing procedures, please visit www.abc.ca.gov/forms. • Provide fencing for your conditioned area and check identification of all persons entering such areas or provide a suitable alternative approved by local law enforcement and the City.
• Indicate the designated conditioned area(s) on your site plan and include the dimensions of area(s) and mark the entrances and exits.
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Parades
The City has pre-approved routes you will be required to use and are listed on the application. Please be sure to indicate which route you prefer on your application and include a City street map with choice of route marked. If you desire a route other than the City preapproved routes, you may submit a request on your application along with a City map with the alternative route marked clearly. The Public Works Director and the Sheriff’s Department must approve any such request. If approved, the applicant must work with City staff and the Sheriff’s Department to implement a safety plan. Special safety provisions may be required, and all costs associated with the implementation are the sole responsibility of the applicant.
Routes that use Mission Dr/Highway 246 require a Caltrans Encroachment Permit.
Contact Caltrans directly at (805) 549-3134. The applicant is responsible for obtaining this permit, NOT the City. You will be required to submit a copy of your Caltrans Permit before a City permit will be issued. Please contact Caltrans well in advance.
Routes that include Old Mission Santa Inez must be scheduled and approved by their facility manager who can be reached at (805) 688-4815. Proof of approval must be provided to the City.
The Sheriff’s Department will provide a cost estimate for services to monitor the parade route. Such costs will be paid directly to the City on behalf of the Sheriff’s Department.
Sheriff fees must be paid no later than 30 days prior to your parade.
Applicant MUST provide volunteers to assist with traffic control and undertake activities related to traffic control. The deputy assigned will let you know the number of volunteers required. A list of the names of volunteers along with their contact details is mandatory and must be submitted to the assigned deputy in charge of the parade route at a minimum of a week prior to your parade. If the assigned deputy is not supplied with the required volunteer list and contact information and/or failure of volunteers report to assigned post prior to parade may result in cancellation of the parade and/or shortening of parade route. Parades that start late or run over time will incur additional costs. If you are having difficulty getting volunteers, please contact your Special Events team representative.
Applicant is responsible for securing a street sweeper to clean route immediately following the conclusion of the parade when animals are included as part of the parade or is deemed necessary by the City.
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Traffic Control Plan
Any traffic control must be in accordance with the California Manual on Uniform Traffic Control Devices and must also highlight traffic monitors and police personnel where appropriate.
Applicants will be responsible to furnish and place all traffic control devices per the approved traffic control plan. Should your event require the closure or restriction of any public rightof-way, such as a sidewalk, alley, or street, you must submit a traffic control plan. You will be required to inform the public, including businesses and residences, within 1,000 feet of any closure or restriction at least two weeks prior to the event.
Site Plan
To ensure prompt review of your event application, please provide a site/route plan that is clear and legible. Attach the detailed site/route plan depicting the proposed layout for the event.
Route maps are very important for most events and may be required as part of your traffic control plan.
• Details to include parking, portable toilets, trash cans, recycling containers, dumpsters, equipment, alcoholic and non-alcoholic concession areas, food concession areas, barbecues, generators, tables and chairs, seating, canopies, stages, signs, banners, sound amplification equipment, and tents. Some tents / canopies may require a Fire Department Inspection. Please contact the Santa Barbara County Fire Department at (805) 681-5500 or www.sbcfire.com for application and payment information. We require a copy of such application and payment receipt prior to your event if a tent will be used.
• If your event is held on a City or private Street, or in a City or private parking lot, there must be an unobstructed 20-foot-wide emergency vehicle access lane.
Entrances to streets, alleys, and parking lots must not be permanently blocked at any time. Movable barricades should be used to block streets, alleys, and parking lot entrances.
• Information must be included in regard to use of inflatable devices, animals, placement materials for show vehicles, lighting, signs/banners (must be preapproved by city), or other pertinent information that will better assist us in reviewing the activities and components of your event.
Medical Plan
Any event with more than 500 attendees or a street closure must provide a medical plan.
Medical plans must include a detailed plan of first aid and medical stations. Please include the locations of such stations and the hours that they will be available, as well as the setup and dismantle times. Please list the types of services that will be provided at each station and the personnel names, contact numbers, and other pertinent information. 451
Entertainment and Related Activities
Applicant must ensure that all event related activities comply with local laws. Banners, flags, signs and related devices are regulated by local ordinance. These must be included on your site map and must be pre-approved prior to your event. Photos/artwork of all requested devices should be submitted. Please note feather banners are prohibited in the City of Solvang and the City has adopted a noise ordinance that does not allow amplified music after 10:00pm. Sign regulations, banner applications, and local ordinances can be obtained at www.cityofsolvang.com, or by emailing [email protected].
Food Concession/Vendors
If your special event includes vendors selling food, beverages, merchandise, or services; each vendor must pay a vendor fee of $50 payable to the City of Solvang. Payment for all vendors must be received prior to permit being issued. Event is responsible for collecting fees and then submitting one payment for all vendors participating. A list of all vendors must be submitted including those registered as non-profit organizations. Non-profit groups are exempt from the $50 vendor fee as long as their non-profit number and/or tax exemption identification is provided on a vendor list form. If your vendor has a current valid City of Solvang Business Certificate at the time of your application submission for a special event permit, then they will NOT be charged a $50 vendor fee. Vendor must provide their Business Certificate number on vendor list form as well as date issued. A vendor list template form will be provided to you per your request.
All food concession vendors must obtain a valid County of Santa Barbara TFF Health Permit. Please request this application process from your Special Events Team representative.
Proof of payment of fees and final Health Permits are required before your final permit will be issued.
City Maintenance Crew Assistance
The assistance of the City maintenance crew may be permitted, at the City’s discretion. If Maintenance is deemed a requirement during your set-up, event hours, or break down, you will be charged at a rate of $100 per hour per person with a minimum of a two-hour charge per person. You will receive an estimate of the anticipated costs for staff time prior to issuance of your permit. All fees must be paid prior to your event. Any additional fees post event will be sent via email and will be required payment net 30. If payments are not received net 30 then the fees will be subject to finance charges and interest rates. Any credits shall be processed post event and mailed to the address given on the application.
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Sanitation, Recycling, and Portable Restrooms
Event is responsible for proper disposal of waste throughout the term of the special event and immediately upon conclusion of event, including City containers that are present. The footprint approved for the event must be returned to its pre-event condition. You must have equal numbers of trash cans, recycle containers, and compost stations and events with more than 1,000 anticipated attendees must provide a plan for recycling and waste reduction.
Guidelines state that one (1) chemical toilet must be provided for every 100 people, and that ten percent (10%) of these must be ADA Accessible. You are required to provide portable restroom facilities at your event, unless you can substantiate the sufficient availability of both ADA accessible and non-accessible facilities in the immediate area of the event site, which will be available to the public during your event.
Should you fail to perform adequate cleanup or damage occurs to City of Solvang property and/or facilities due to your event, you will be billed at full cost recovery rate plus overhead for cleanup and repair. For services, please contact Waste Management at (805) 538-9830. 453
City of Solvang
Special Event Permit Procedures
1. Applicant completes an initial event screening questionnaire, which is found here.
2. Applicant will be contacted within one week of questionnaire submission to assist with application coordination.
3. Once the applicant has confirmed event details with the designated Marketing and Events Coordinator, the applicant will fill out the official special events application form, found on page
12. Events seeking to utilize a City park (Solvang Park, Hans Christian Andersen Park, Sunny Fields Park) should also complete the Parks special event application form, found on page 18.
All forms along with applicable layouts/maps should be delivered to City Hall (1644 Oak St.) or emailed to [email protected] and [email protected].
Completed event applications must be received by the City of Solvang no later than:
• 120 days prior to the event – “Large” events requiring a traffic closure and/or events with 500+ anticipated attendees.
• 60 days prior to the event – “Small” events that do not require a traffic closure and have fewer than 500 anticipated attendees.
4. “Large” events that are new to Solvang are required to be presented to the Tourism Advisory Committee (TAC) for their approval. The event applicant is expected to attend the TAC meeting to provide any relevant information as requested. Currently, the TAC meets on the first Thursday of each month at 3:30 p.m.
Please note that other events may be recommended to be presented to the TAC depending on the scope and impact of the event to the community.
5. Events with significant impact to the community may be recommended for presentation to the City Council for their approval at their next available meeting. Currently, the City Council meets on the 2nd and 4th Monday of each month at 6:30 p.m.
6. Applicant must complete remaining steps within time requirements to receive the special event permit. Refer to the guidelines beginning on page 3 for more detailed information. • Provide certificate of liability insurance (required for all events). • Plans vary by the event and may include, but are not limited to the following:
o Site plan
o Alcohol Beverage Control (ABC) License.
o Traffic plans, including Caltrans authorization for use of Hwy 246. o Fire Department authorization
o Medical plans for all events with 1,000+ attendees
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• Complete payment, based on adopted fee schedule. You can submit the application fee via check or request a payment link to pay via credit card. All checks should be made out to the City of Solvang.
o Small Events – $135*
o Large Events – Actual costs*
* Large events have a base rate of $135 but are likely to incur additional expenses. For example, maintenance employees performing event setup, break down or other applicable labor will be billed at rate of $100 per hour per person, in increments no lower than two hours. Maintenance staff will be available at the City’s discretion. Estimates of actual costs will be provided by City staff prior to the issuance of the special event permit.
7. Once requirements have been satisfied, the permit will be signed by the event applicant, followed by the City Manager or his/her designee. This should be completed/authorized at least 30 days prior to the event.
8. Two weeks prior to the event, applicable event staff and City staff conduct a final coordination meeting.
9. Proper noticing for the event shall be completed, as indicated in the Special Events Guidelines, in the Traffic Control guide on page 7.
• Required mailing notices are sent at least two weeks prior to the event. • Street closure signs and no parking signs are placed 48 hours prior to the event.
10. On day of event, appointed on-call contact should be notified immediately in the event of any accidents, damages, or other emergencies.
11. For events hoping to return on annual basis, City staff / event staff shall conduct a post event meeting within one month to discuss any issues that may have come up during the event.
City staff will also make a recommendation for the event to be permitted to return in the future. 455
City of Solvang
Special Event Application
Applicant Information:
Host Organization:
Name of Event:
Date(s) of Event:
Primary Contact:
Primary Contact Phone Number:
Primary Contact Email Address:
Mailing address:
Event Website (if applicable):
Type of Event:
Auto Show
Bike Ride
Walk / Run
Athletic Event – Other Please Describe:
Festival / Carnival
Concert / Performance
Parade
Other – Please Describe:
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Event Setup & Dismantle:
Setup Dates:
Event Dates:
Setup Times:
Event Times:
Dismantle Dates: Dismantle Times:
Anticipated Attendance:
City Street Names and/or Public Areas Requested for Event:
Please be specific. A City street map highlighting requested areas is mandatory. If you would like, please submit a separate list with dates and times of use for each area/street/parking lot, etc.
Food Concession/Vendors:
A list of all vendors must be provided to the City. Each vendor must pay a $50 vendor fee unlessthey are a non-profit organization or have a current valid City of Solvang Business Certificate bythe date of your special event application submittal. Non-profit ID numbers/registration # or a copy of tax exemption must be provided on the vendor list for non-profit organizations.
Vendors with a City of Solvang Business Certificate must provide certificate number and most current date issued. Vendors must also sign the Hold Harmless agreement prior to the event.
Number of expected vendors:
Will food be prepared at this event?
Will Liquid Propane Gas (LPG), Open Flame, or Generators be used? 457
If you plan to serve/sell food, you are required to obtain a health permit from Santa Barbara County Public Health Department at (805) 681) 4900, or www.sbcphd.org/ehs.
Please note: youwill need to provide the City of Solvang with a copy of your SB Health Permit.
Alcohol or Beverage Service:
Will you be serving or selling non-alcoholic beverages at your event? Will you be serving or selling alcoholic beverages at your event? If you plan to serve/sell beverages (alcoholic and non-alcoholic), you are required to obtain a health permit from Santa Barbara County Public Health Department at (805) 681) 4900, or www.sbcphd.org/ehs. Please note: you will need to provide the City of Solvang with a copy ofyour SB Health Permit.
You will be required to contact the Alcohol Beverage Control (ABC) and obtain necessary Special Daily License in order to serve/sell alcohol. Proof of such license must be provided to the City of Solvang. You. Must include on your site map all conditioned area(s) including entrances and exits as required by ABC. For information and licensing procedures, please visitwww.abc.ca.gov/forms.
Parades:
Does your event include a parade? Yes No
If yes, which route will you be using?
Route A: begins at Veteran’s Memorial Building. West on Mission Dr, Left on Fourth Pl, Lefton Copenhagen Dr, Left on Alisal Road, Right on Mission Dr, returning to Veteran’s Memorial Building Parking Lot.
Route B: begins at Veteran’s Memorial Building. West on Mission Dr, Left on Atterdag Rd,Left on Copenhagen Dr, Left on Alisal Road, Left on Mission Dr, returning to Veteran’s Memorial Building Parking Lot.
New Route: Please provide a map of your proposed route. This route will be subject to approval.
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Sheriff Services and Traffic Control Plans & Services:
Your Street Closure Permit will require a contract with the Sheriff Department and/or a Traffic Control Company for traffic control service plans and proper placement of traffic control devices (TCD’s). All events will need to submit a Traffic Control Plan.
Please give details below on your plans for traffic control. You may submit in a separate file if necessary.
Site Plan:
To ensure your application is reviewed promptly, please attach your site/route plan depictingthe proposed layout for your event. Please refer to the Special Event Permit Guidelines for details of what should be included in your site/route plan.
Entertainment and Related Activities:
Are there any entertainment features, musical or otherwise, included in your event? Yes No
Will there be amplified music or announcements at any time during your event? Yes No
If you answered yes to any of the above, please explain below and include locations. 459
Portable Restrooms:
Do you plan to provide restroom facilities? Please note, it may be required.
Yes No
If yes, how many are you providing for your event? Regular:
Please list locations of restrooms and which type on your site map.
ADA:
Sanitation and Recycling:
Please list the amount of each type of unit you will be providing. Please note, it may be arequirement.
Trash Cans:
Dumpsters:
Recycling Containers: Compost Stations:
Please make sure to list locations of units and which type on your site map.
Medical Plan:
If required for your event (a requirement for any event with more than 1,000 attendees), please provide a separate document describing the locations of first aid stations along with the type of aid offered and who is contracted to provide medical services.
Additional Contacts:
Contact Name & Title: Contact Email:
Contact Name & Title: Contact Email:
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Affidavit of Applicant:
I certify that the information contained in the forgoing application is true and correct to the best of my knowledge and that I have read, understood and agree to abide by the guidelines governing the proposed Special Event under the City of Solvang Municipal Code. I understand that this application is made subject to the rules and regulations established by theCity Council and/or the City Manager or the Manager’s designee. I agree to comply with all other requirements of the City, County, State, Federal, and any other applicable entity, which may pertain to the use of the Event venue and the conduct of the Event. I agree to abide by these rules, and further certify that I, on behalf of the Host Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Solvang and contracted services.
I agree to all conditions stated in the Special Event Guidelines and Application:
Organization:__________________ Title: __________________ Phone: ______________ Email: ________________ Signature: ______________________ Print Name: _________________________ Date: __________________ 461
The City of Solvang owns and maintains three parks: Solvang Park (1630 Mission Dr), Hans Christian Andersen Park (633 Chalk Hill Dr), and Sunny Fields Park (Alamo Pintado Rd). These parks are typically reserved for private parties. However, an organization wishing to rent the park for “special event” usage must complete this form. Completed forms should be sent to [email protected].
Application
Applicant Name ________________________________________________________________________ Organization Name _________________________________________________________________________ Preferred Phone # _________________________________________________________________________ Email Address _________________________________________________________________________ Mailing Address _________________________________________________________________________ Driver’s License # _________________________________________________________________________ Event Date _________________________________________________________________________ Event Type & Website _________________________________________________________________________ Event Start Time / Including set-up: ______________ (Park Opens at 8:00 am) Event End Time / Including clean-up: ______________
Please specify which area(s) you would like to reserve:
HCA: ⃣ Area A ⃣ Area B ⃣ Area C ⃣ Area D ⃣ Skate Park ⃣ Atterdag Bowl ⃣ Lawn Areas ⃣ Parking Lot ⃣ Volleyball Courts ⃣ Pickleball / Tennis Courts Solvang Park: ⃣ Gazebo / Bandstand * ⃣ Lawn Area *
Sunny Fields: ⃣ Area A ⃣ Area B ⃣ Parking Lot ⃣ Lawn Area ⃣ Volleyball Courts * The use/user of the Solvang Park gazebo and/or lawn areas for a private/public function is fully aware that it is located in the public park and comes in “as is” condition and will not be cordoned off from the public stating that the gazebo will be in use for a private/public function. Any user of the gazebo (applicants) understands they must coexist with any and all members of the public that may be present at the gazebo during the hour(s) reserved by the applicant.
Special Event Guidelines
Please remember and respect the fact that this is a public park. The Solvang City Code (available at www.qcode.us/codes/solvang/) is in full effect. Please note the following ordinances concerning City Parks:
11-12-8: Special Events:
1. Events shall not occupy more than seventy five percent (75%) of the park and shall not occupy the picnic benches, to concurrently avail the facility to nonevent participants.
2. Events shall be limited to nonprofit sponsors. (Ord. 99-200,-8-1999) 8-1-2: Park Rules and Regulations:
M. Loudspeakers, Etc.: To use or permit to be used any public address system, loudspeaker, bullhorn or other power amplified sound equipment without first obtaining a written permit from the city manager.
CITY OF SOLVANG
APPLICATION FOR SPECIAL EVENT CITY PARK USAGE
Solvang Parks & Recreation/ 411 Second Street, Solvang CA 93463 / (805) 688-7529 462
N. Handbills: To distribute any handbills or circulars or to post, place or erect any bills, notice, paper or advertising device or matter of any kind.
O. Merchandise and Commercial Enterprises:
1. To sell or offer for sale or to rent or lease any merchandise, article, or thing, whatsoever, unless granted a valid written permit by the city manager.
2. To practice, carry on, conduct or solicit for any trade, occupation, business or profession of whatsoever kind or character without written permission of the city manager.
3. To sell, expose for sale or offer to sell in or along any public street, lane or thoroughfare adjoining or approaching any public park in the city within two hundred feet (200’) of such park any goods wares, or merchandise of any kind whatsoever. This does not apply to businesses on private property that are adjacent to parks.
R. Alcohol Consumption: No person shall consume an alcoholic beverage, or have in his or her possession any receptacle containing any alcoholic beverage which has been opened, or a seal broken or the contents of which have been partially removed in any public area or park except:
3. In Hans Christian Andersen where written permission for a special event has been obtained from the city manager at least twenty-four (24) hours prior to such act. Individuals, businesses, or organizations engaging in the sale of alcoholic beverages shall be properly licensed by the state department of alcohol beverage control. (Ord. 09-286, 5-26-2009)
Rules and Regulations
VIOLATION OF ANY RULES AND/OR REGULATIONS MAY RESULT IN A MINIMUM $25 PER INFRACTION FEE.
Please observe the following rules as well as those posted throughout the Park
1. Vehicles must be parked in designated parking lot or street parking spaces.
2. Equipment, event supplies, and decoration brought by the user must be removed at the end of each scheduled reservation. Clean-up should be finished by event end time on permit.
3. Personal items used, left, or lost will not be the responsibility of the City.
4. Stakes of any type are NOT allowed in dirt or turf areas.
5. Damage of any kind that occurs to the facilities used is the responsibility of the renter/group.
Renter/group will be required to pay for the damaged property and/or replace the damaged property as determined by the City.
6. Cancellation of an event or change in use times must be submitted in writing a minimum of (5) five working days prior to the start of the event. If weather cancels the event, a full refund will be issued.
Notification may be e-mailed to [email protected] If the City is NOT notified, the user will be billed for this use time.
7. Animals must be kept on leash at all times. S.M.C. 8-1.2 E 2, 6-1-11 B. Please clean up after your pet.
8. Pony rides are prohibited.
9. Closing times are enforced. All users must be out of the parks by closing time. S.M.C. 8-1-2-G
10. Littering is prohibited. All decorations, including but not limited to, tape, balloons, ribbons, streamers, confetti, and other decorating materials must be removed from the picnic area and disposed of properly. Failure to do so will result in an infraction fee. Use the trash containers provided. Recycling is encouraged. S.M.C. 8-1-2 A1
11. Sale of food, drinks, or alcoholic beverages is prohibited without prior written permission from the City.
S.M.C. 8-1-2-0.1.2.3
12. Trash receptacles will be emptied by staff, but the user shall remove any overflow trash.
13. No amplified sound (including radios, phones, IPods, with or without speakers, etc.) is allowed in City parks. S.M.C. 8-1-2 M
Sponsor shall indemnify, defend, and hold harmless the City, its officers, employees, and agents from any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liabilities for injuries to any person or damage to property arising at any time during and/or arising out of or in any way connected to the Sponsor’s use of Public Property, unless solely caused by the gross negligence of willful misconduct of the City, its officers, employees, or agents.
I have read and understand the fees, rules and regulations. I understand that failure to comply with these rules and regulations may lead to partial or total loss of my security/damage deposit, and may lead to a citation under Solvang Municipal Code Chapter (S.M.C.) 12.24.
Organization:__________________ Title: __________________ Phone: ______________ Email: ____________________ Signature: ______________________ Print Name: _______________________ Date: _______________________ 463
HOLD HARMLESS AGREEMENT
The undersigned (hereinafter the “applicant”) understands and agrees to be personally responsible for any damage sustained to the grounds, buildings, fixtures, or equipment, as a result of his/her/its use of City property.
The applicant certifiesthat he/she/it has read and agrees to the City’s Special Event procedures, and acknowledges and understands that additional conditions and fees may be imposed or required at the time of the permit issuance.
The applicant shall hold harmless, defend and indemnify the City of Solvang, its elected officials, officers, employees, agents and volunteers from any damages that may arise as a result of the conduct of the special event for which the permit is being sought. The applicant agrees to defend, protect, indemnify and hold the City of Solvang, its elected officials, officers, employees, agents and volunteers free and harmless from against any and all claims, damages, expenses, loss or liability of any kind or nature whatsoever arising out of or allegedly arising out of, related to, or resulting from the conduct of the permitted event or activity. The applicant shall, at applicant’s own cost, risk and expense, defend any and all claims and all legal actions that may be commenced or filed against the City of Solvang its elected officials, officers, employees, agents and volunteers, and the applicant shall pay any settlement entered into and shall satisfy any judgment that may be rendered against the City of Solvang, its elected officials, officers, employees, agents and volunteers resulting from the permitted event or activity.
I hereby submit this Application for a Special Event Permit for the event described in this application. _____________________________________ ______________________________ _____________ Applicant Signature Date
__________________
Date
Applicant Name
_________________________________
City Manager and/or designee - Name
_________________________________
City Manager and/or designee - Signature
_____ Approve Event ______ Deny Event
Comments: ___________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Stipulations for issuing permit: _______________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Reason for denial: _________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ 464
SPECIAL EVENTS GUIDE
BEST MANAGEMENT PRACTICES (BMPs)