Solvang City Council
June 9, 2025

Agenda 2025-06-09 CC
AGENDA

SOLVANG CITY COUNCIL
MONDAY JUNE 9, 2025
5:30 PM SPECIAL CLOSED SESSION
6:30 PM REGULAR MEETING
City Council: 1644 Oak Street, Solvang, Ca 93463
David Brown, Mayor Virtual & in Council Chamber
Mark Infanti District 1
Claudia Orona Mayor pro tem, District 2
Louise Smith District 3
Elizabeth Orona District 4
PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. The meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube https://www.youtube.com/@CityofSolvang1/ • To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open 30 minutes before the meeting.
5:30 PM SPECIAL CLOSED SESSION

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
0BAGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.
1BAGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx 2BPUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.

Virtual speakers will follow.

CAMPAIGN CONTRIBUTION DISCLOSURE - Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council [or commission] in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding. 3BAMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested. 4BLET YOUR VOICE BE HEARD! Do you have about one minute a month to help make Solvang better? The City of Solvang is working with FlashVote to engage the community and gather valuable input from residents to inform our decisions. We encourage residents to sign up at www.flashvote.com/Solvang or call 775-235-2240 to participate by phone or text only.
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1. PUBLIC COMMUNICATIONS ON CLOSED SESSION ONLY
This section is intended to provide members of the public with the opportunity to comment on Closed Session Items. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once.

2. RECESS TO CLOSED SESSION
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – pursuant to Government Code Section 54957(b)(1)
Title: City Manager
b. CONFERENCE WITH LABOR NEGOTIATORS – pursuant to Government Code Section 54957.6
Agency Designated Representative: Chelsea O’Sullivan, City Attorney Unrepresented employee: City Manager

RECONVENE TO OPEN SESSION

3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS

4. ADJOURNMENT
6:30 PM REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

1. PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
Troop 33 Scouting America Proclamation

2. PRESENTATIONS
Flag etiquette presentation

3. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or act on issues not on the agenda, except to briefly respond or ask Staff to follow up on such items.

4. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report

5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439), REPORT OUT,

EX-PARTE COMMUNICATIONS, COUNCIL COMMENTS, REQUESTS
Reports of meetings attended, contributions made or received, communications, and Comments and requests from City Council Members.

6. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.

These items are discussed only at the request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. 5 6
2 Agenda 2025-06-09 CC
a. Approve Order of Agenda as Presented.
b. Approve City Council Minutes: May 27, 2025.
c. Approve Warrants May 2025.
d. Approve the Agreement with Tom Jones & Associates, Inc for Tourism Marketing Services in the amount of $393,000 plus $246,000 for paid advertising campaigns, $21,000 pass through for Crowdriff subscription, and a $103,500 contingency for a total Contract Amount not to Exceed $763,500 for the term July 01, 2025 – June 30, 2028. e. Approve the Agreement with Islett Agency, Inc for Organic Social Media Marketing for the Amount not to Exceed $187,500 for the term July 01, 2025 – June 30, 2028. f. Approve the Agreement with Anna Ferguson dba Stiletto Marketing for PR and media relations in the amount of $136,188 plus $52,016 paid media budget for a total Contract Amount not to Exceed $188,204 for the term July 01, 2025 – June 30, 2028. g. For Second Reading Adoption by Title Only Ordinance 25-0382 amending Chapter 2 Fire Prevention and Protection of Title 10 (Building Codes) of the Solvang Municipal Code, Adopting the Fire Severity Zone Map in a Local Responsibility Area (LRA) Pursuant California Government Code Section 51178.5, as recommended by the California Dept. of Forestry and Fire Protection under the Direction of the Office of the State Fire Marshal and Making a Determination of Exemption under the California Environmental Quality Act. h. For Second Reading Adoption by Title Only Ordinance No. 25-0380 Amending the Title of Chapter 6 of Title 2 of the Solvang Municipal Code and Sections 1-11-2(B)(10), 2-6-1 and 2-6- 3(A) and (B) to revise the name of the Measure U Citizens’ Oversight Committee to the Revenue Measures Oversight Committee and Finding such action to be Exempt from the California Environmental Quality Act.
i. For Second Reading Adoption by Title Only, Ordinance No. 25-0381 Amending Sections 7-3-10 and Chapter 6 (Camping) to Title 5 (Public Health and Safety) of the Solvang Municipal Code and Making a Determination of Exemption under the California Environmental Quality Act. j. Receive and file SYVT Quarterly Memo FY 2025 Q4
k. Receive and file Letter of Opposition to SB 79 (Wiener) Transit Oriented Development

7. PUBLIC HEARINGS

8. DISCUSSION ITEMS:
a. Discussion and possible action to Approve the Memorandum of Agreement (MOA) between the City of Solvang and the Santa Barbara County Office of Emergency Management (SBC OEM) for activation of the ReadySBC Alerts system and access to and use of the Genasys EVAC emergency zone mapping platform for zero dollars for the term June 10, 2025 – until terminated; and Authorize the City Manager to execute on behalf of the City. b. Discussion and possible action to Approve Purchase of an Emergency Generator for Water Facilities from Quinn Power Systems in the amount not to Exceed $175,777. c. Award Contract to Tierra Contracting Inc. for the Nyborg Estates Waterline Replacement Project PW 25-001 for the Amount not to Exceed $2,224,170 plus a contingency of $222,417 for a total contract amount not to exceed $2,446,587, for the term June 9, 2025 – January 31, 2026, and Authorize the Mayor to Execute on behalf of the City
7 11
22 53
70 89
95 99
108
111
113
151
163
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d. Discussion and possible action to review the FY 2025-26 Draft Budget.

169

9. COUNCIL CLOSING COMMENTS

10. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 5th day of June 2025.
4 5
Meeting Date Agenda Item Agenda Dept
23-Jun Final FY 25/26 Budget Adoption Consent Administration Award Information Technology Services Contract Discussion Administration Amend Appropriation Limit (GANN) Public Hearing Administration Capital Improvement Plan Discussion FIN/Public Works
14-Jul Chain Retailers Discussion Planning
Short term rentals outside of the TRC Discussion Planning Award surveillance Camera Agreement Discussion Administration Special Events Guidelines Update Discussion Parks & Rec 28-Jul No Meeting
11-Aug Qtly Financial Report Consent Finance
25-Aug No Meeting
Future Meetings RFQ Interim Financing WWTP Administration Discussion Finance Outdoor dining Discussion Planning
Modify City Code Title 9, Chapter 3, 9-3D-3 Water
Conservation
Public Hearing Utilities
Divestment of Transit responsibility Discussion Public Works On-Street Parking Restrictions Policy Discussion Public Works Calpers Debt Reduction Plan Discussion City Manager
Surveillance Camera Policy Discussion Administration
Target Date Agenda Item Agenda Dept
Agenda Item Agenda Dept
January Annual Comprehensive Financial Report Discussion Finance January (odd
years)
Brown Act, Public Records Act, Levine Act Training Presentation City Attorney January (odd
years)
Appointment to Boards, Commissions, Committees Discussion City Clerk January Fee Schedule Review Discussion Finance
January Investment Policy Annual Review Discussion Finance February (even
years)
Budget to Actual Discussion Finance
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Finance
February (even
years)
Council Budget Goal Setting Public Workshop City Manager March Housing General Plan Annual Report Discussion Planning March SB1 RMRA project List Public Hearing Public Works March Solvang Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Public Works
March TDA (Transit Development Act) Grant Funding Consent Public Works May (even years) Ordinance 1st Reading & Adoption Conflict of Interest Public Hearing City Attorney May Human Services Grant Funding Awards Discussion Finance May AB 2561 Vacancy Report Public Hearing Administration Oct/Jan/April/July Quarterly Financial Reports Consent Finance Oct/Jan/April/July Quarterly Marketing Reports Consent Parks & Rec Oct/Jan/April/July Quarterly Public Records Requests Report Consent City Clerk June Preliminary Budget Discussion Finance
June Two-Year Financial Plan Development or Supplemental Budget adoption
Discussion Finance
June Capital Improvement Program Discussion FIN/Public Works June/July Amend Appropriation Limit (GANN) Public Hearing Administration November Stormwater Management Program Annual Report Consent Public Works December AB 1600 Report Discussion Public Works
December City Council Reorganization - Appointment of Mayor pro tem Discussion City Clerk December (even
years)
City Council Reorganization Council selection of
representatives to Committees and Agencies
Discussion City Clerk
Council Requested Agenda Items
Annual Reports

CITY COUNCIL ADVANCE CALENDAR
6 M 2025-05-27 CC 1
Regular Meeting – 6:30 PM
6:30 PM REGULAR MEETING

CALL TO ORDER
Mayor Brown called the Regular meeting to order at 6:31 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL
Acting City Attorney Steele advised the Council to make a motion to allow Councilmember Infanti to participate remotely due to an illness, per Government Code Section 54953.

Motion by Mayor Brown to accept Councilmember Infanti’s request to attend remotely via Zoom, due to illness, seconded by Councilmember Elizabeth Orona, and carried 5-0.

Present: Mayor David Brown, Mayor pro tem Claudia Orona, Councilmembers Mark Infanti (via Zoom), Elizabeth Orona, Louise Smith
Staff: City Manager Randy Murphy, City Attorney Craig Steele, City Clerk Annamarie Porter, Public Works Director Bridget Paris, Planning Manager Rafael Castillo, Administrative Services Director Wendy Berry

PLEDGE OF ALLEGIANCE
Resident Linda Palmer led the Pledge of Allegiance.

1. PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None

2. PRESENTATIONS - None

3. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Mayor Brown invited public comments.

Jamie Baker
There were no further public communications on Non-Agenda and Consent Items.

4. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy announced the goats are here to eat the vegetation and asked the public not to pet them and reported that there will be a Measure U Oversight Committee meeting on Friday.

5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT,

EX-PARTE COMMUNICATIONS, COUNCIL COMMENTS, REQUESTS
Councilmember Smith reported attending a fundraiser for the Julia Child Foundation on May 17th.

MINUTES

SOLVANG CITY COUNCIL
TUESDAY, MAY 27, 2025
7 M 2025-05-27 CC 2
Mayor pro tem C Orona reported attending the Memorial Day Service.

Councilmember E Orona reported participating in the recent ad hoc budgetary workshops.

Councilmember Infanti reported attending a GSA meeting.

Mayor Brown reported attending the Memorial Day Service; the Air Pollution Control District has monetary incentives to switch out wood burning fireplaces; reported attending the SBCAG meeting and subregional meeting on May 14th, a Board of Directors meeting on May 15th, and a meeting with the City Manager and Congressman Carbajal on May 23rd.

6. CONSENT ITEMS
a. Approve Order of Agenda as Presented.
b. Approve City Council Minutes: May 12, 2025
Motion by Councilmember Elizabeth Orona to approve Consent Items, as presented, seconded by Mayor pro tem Claudia Orona, and carried 5-0.

7. PUBLIC HEARINGS
a. Public Hearing to consider introduction by title only for first reading Ordinance 25-0382 to amend Title 10, Building Code Regulations, Chapter 2 Fire Prevention and Protection, adopting the Fire Severity Zone Map in a local responsibility Area (LRA) pursuant California Government Code Section 51178.5, as recommended by the California Dept. of Forestry and Fire Protection under the direction of the Office of the State Fire Marshal.

Planning Manager Castillo narrated a PowerPoint presentation on Fire Severity Zones.

Discussion followed on how the new map differs from the old map, how the new changes will affect homeowners’ insurance, and what is being done to mitigate hazards in high-risk zones.

Mayor Brown opened the public hearing and invited public comments.

Resident Roberta Beebe
There were no further comments and the public hearing was closed.

Motion by Mayor Brown to introduce by title only for first reading Ordinance 25-0382 to amend Title 10, Building Code Regulations, Chapter 2 Fire Prevention and Protection, adopting the Fire Severity Zone Map in a local responsibility Area (LRA) pursuant California Government Code Section 51178.5, as recommended by the California Dept. of Forestry and Fire Protection under the direction of the Office of the State Fire Marshal, seconded by Councilmember Elizabeth Orona, and carried 5-0. b. Public Hearing to Consider Adoption of Resolution No. 25-1292 to approve the SB1 – Road Maintenance and Rehabilitation Account – Project List for 2025/26.

Public Works Director Paris gave a staff report.

Mayor Brown opened the public hearing and invited public comments.

There were no public comments and the public hearing was closed.

Motion by Councilmember Elizabeth Orona to adopt Resolution No. 25-1292, seconded by Councilmember Infanti, and carried 5-0.
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c. Public Hearing to consider to receive and file AB 2561 local agencies report of vacancies, recruitment and retention efforts.

Administrative Services Director Berry gave a staff report, noting the Teamster Union will not present on this item.

Mayor Brown opened the public hearing and invited public comments.

There were no public comments at this time and the public hearing was closed.

Motion by Councilmember Elizabeth Orona to receive and file AB 2561, seconded by Councilmember Smith, and carried 5-0.

8. DISCUSSION ITEMS
a. Discussion and possible action to Award Human Services Grant Funding Requests.

Mayor Brown recused himself citing personal conflicts; turned the meeting over to Mayor pro tem Claudia Orona and left the dais at 7:17 pm.

Administrative Services Director Berry gave a staff report, which included the approved grant funding requests.

Discussion followed on the pledge for the Aquatic Center and how the process went this year.

Mayor pro tem C Orona invited public comments.

Erica Flores (via Zoom)
There were no further public comments.

Motion by Councilmember E Orona to accept the recommendations for grant funding adds to the budget, as stated in the agenda package, seconded by Councilmember Smith, and carried 4-0,. Mayor Brown was absent (recused).

Mayor Brown returned to the Chamber at 7:33 p.m..
b. Discussion and possible action to Adopt Resolution No. 25-1293 Approving the Measure A 5- Year Local Program of Projects for Fiscal Years 2025/26-2029/30.

Public Works Director Paris gave a staff report.

Mayor Brown invited public comments.

There were no public comments.

Motion by Mayor pro tem C Orona to adopt Resolution No. 25-1293, seconded by Councilmember E, and carried 5-0.
c. Discussion and possible action to approve request from Eastern Management Area Groundwater Sustainability Agency to extend loan repayment terms for member agency contributions.

City Manager Murphy gave a staff report.
9 M 2025-05-27 CC 4
Mayor Brown invited public comments.

There were no public comments.

Discussion followed on how much money has already been allocated and budgeted for this project.

Motion by Councilmember Infanti to approve the request from Eastern Management Area Groundwater Sustainability Agency to extend loan repayment terms for member agency contributions with deferred interest, seconded by Mayor pro tem C Orona, and carried 5-0. d. Continued discussion and possible action to Introduce for first reading by Title Only Ordinance 25- 0381 an Ordinance of the City Council amending Section 7-3-10 (Recreational Vehicles) and Chapter 6 (Camping) of Title 5 (Public Health and Safety) of the Solvang Municipal Code to Establish Camping Regulations in the City and Making a Determination of Exemption Under the California Environmental Quality Act.

Acting City Attorney Steele gave a staff report and reviewed the changes suggested by feedback from the County.

Mayor Brown invited public comments.

There were no public comments.

Motion by Councilmember E Orona to Introduce for first reading by Title Only Ordinance 25- 0381 amending Section 7-3-10 (Recreational Vehicles) and Chapter 6 (Camping) of Title 5 (Public Health and Safety) of the Solvang Municipal Code to Establish Camping Regulations in the City and Making a Determination of Exemption Under the California Environmental Quality Act, seconded by Mayor pro tem C Orona, and carried 5-0.

9. COUNCIL CLOSING COMMENTS - None

10. ADJOURNMENT – 8:00 p.m.

The meeting was adjourned at 8:00 p.m.

Respectfully submitted:

Annamarie Porter, CMC, City Clerk
10 6/2/2025 12:52:08 PM Page 1 of 11
City of Solvang Warrant Register
City of Solvang By Vendor Name
Date Range: 05/01/2025 - 05/31/2025
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: APBNK-AP Bank Code
**Void** 05/20/2025 EFT 0.00 0.00 7361
10613 Advantage Group, The 05/12/2025 EFT 0.00 188.00 7338 180463 Invoice 01/31/2025 Monthly HRA/Payroll - February 0.00 188.00 10613 Advantage Group, The 05/27/2025 EFT 0.00 194.00 7371 183682 Invoice 04/30/2025 Monthly HRA/Payroll - May 0.00 194.00 10875 Alliant Insurance 05/05/2025 EFT 0.00 967.00 7329 3062614 Invoice 04/23/2025 Liability Insurance 0.00 967.00 50978 Alma Rivera 05/20/2025 Regular 0.00 100.00 47229
INV0013453 Invoice 05/13/2025 Recreation Refund 0.00 100.00 10823 Atco International 05/27/2025 EFT 0.00 197.99 7372 I0644402 Invoice 05/13/2025 Nitty-Gritty 0.00 197.99
11666 Brandon James Roberts 05/12/2025 Regular 0.00 665.00 47175 4/27-2026 Invoice 04/30/2025 Guitar Lessons 0.00 665.00 10553 BrightView Landscape Services 05/12/2025 Regular 0.00 9,320.61 47176 9305553 Invoice 04/30/2025 Skytt Mesa LLMD Maint. Contract 0.00 8,328.00 9351069 Invoice 04/30/2025 Broken Ball Valve Replacement 0.00 992.61 11687 California Consulting, Inc. 05/12/2025 Regular 0.00 4,600.00 47177 7407 Invoice 05/01/2025 Grant Services Amendment 1 0.00 4,600.00 11279 Carollo Engineers, Inc 05/12/2025 EFT 0.00 6,351.38 7339 FB65033 Invoice 04/10/2025 WWTP Water Quality Project 0.00 6,351.38 11279 Carollo Engineers, Inc 05/20/2025 EFT 0.00 65,581.80 7352 FB65867 Invoice 05/07/2025 WWTP Water Quality Project 0.00 65,581.80 11008 Carrs Boots & Western Wear 05/20/2025 EFT 0.00 173.99 7353 17483 Invoice 05/08/2025 Safety Boots for Marcelo L. 0.00 173.99 11680 Central Holding Group, LLC 05/27/2025 Regular 0.00 2,797.13 47242 INV0013480 Invoice 05/20/2025 Transit Rent - June 0.00 2,797.13 10647 Chiloni Huffman 05/12/2025 Regular 0.00 160.00 47178 118 Invoice 04/30/2025 April Wednesday Classes 0.00 160.00 10224 Christophe Millner 05/20/2025 EFT 0.00 773.50 7363 INV0013450 Invoice 05/13/2025 Tai Chi - Adult Programs 0.00 87.50 INV0013451 Invoice 05/13/2025 Kung Fu Youth Program 0.00 686.00 10095 City of Buellton 05/12/2025 Regular 0.00 2,809.48 47179 2025-0501 Invoice 05/01/2025 Shared Rec Expenses/Revenue Jan 25 - Ma… 0.00 2,809.48 10195 City of Lompoc Finance Dept. 05/20/2025 EFT 0.00 1,666.66 7354 17330 Invoice 05/02/2025 Transit Services - June 0.00 1,666.66 11091 CivicPlus, LLC 05/20/2025 EFT 0.00 3,467.50 7355
335594 Invoice 05/12/2025 Civic Rec Annual Renewal FY25/26 0.00 3,467.50 52223 Club Hijos Ausentes Los Vergara, Inc. 05/27/2025 Regular 0.00 800.00 47239 INV0013485 Invoice 05/22/2025 Recreation Refund 0.00 800.00 11 City of Solvang Warrant Register Date Range: 05/01/2025 - 05/31/2025 6/2/2025 12:52:08 PM Page 2 of 11
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 11587 Column Software PBC 05/05/2025 Regular 0.00 110.60 47152 8BC38120-0110 Invoice 05/01/2025 District No. 2004-1 for FY25-26 0.00 110.60 11587 Column Software PBC 05/27/2025 Regular 0.00 241.46 47240 8BC38120-0111 Invoice 05/15/2025 Notice CC PH AB 2561 Vacancies Recuitm… 0.00 76.35 8BC38120-0112 Invoice 05/15/2025 Notice CC PH Fire Severity Zones Map 0.00 90.31 8BC38120-0113 Invoice 05/15/2025 Notice CC PH RMRA Project List FY 25-26 0.00 74.80 10197 County of Santa Barbara 05/12/2025 Regular 0.00 485.14 47180 976 Invoice 05/05/2025 Our Water Our World - Education and Out… 0.00 485.14 10462 Cummins Inc. 05/05/2025 EFT 0.00 4,299.51 7330
X3-250467739 Invoice 04/22/2025 Annual Generator PM and load test both 0.00 4,299.51 10462 Cummins Inc. 05/20/2025 EFT 0.00 4,456.00 7356
X3-250567999 Invoice 05/02/2025 Annual Generator PM and load test both 0.00 4,456.00 10538 D & H Water Systems, Inc 05/12/2025 Regular 0.00 824.11 47181 I2025-0575 Invoice 05/02/2025 Spare Parts Kit 0.00 824.11 11729 De Lage Landen Financial Services, Inc. 05/12/2025 EFT 0.00 595.95 7340 589683268 Invoice 03/23/2025 Lease Payments 0.00 390.41 589905163 Invoice 04/07/2025 Lease Payments 0.00 205.54 11729 De Lage Landen Financial Services, Inc. 05/20/2025 EFT 0.00 215.82 7357 590187267 Invoice 05/08/2025 Lease Payment 0.00 215.82
52367 Deisy Aguilar 05/27/2025 Regular 0.00 72.50 47241 INV0013481 Invoice 05/21/2025 Recreation Refund 0.00 72.50 10467 DellaValle Embroidery 05/12/2025 EFT 0.00 329.51 7341 3442 Invoice 04/30/2025 Embroidered Work Shirts 0.00 329.51 11570 Dog Waste Depot 05/20/2025 Regular 0.00 768.59 47215 762753 Invoice 05/07/2025 Dog Waste Roll Bag 0.00 768.59 91301 Elisa Monroy 05/20/2025 EFT 0.00 170.00 7358
INV0013452 Invoice 05/13/2025 Reimbursement for Training in Rancho Co… 0.00 170.00 10797 Engel & Gray 05/05/2025 EFT 0.00 2,178.08 7331
54K00009 Invoice 04/20/2025 Annual PO for Sludge Disposal 0.00 2,178.08 10797 Engel & Gray 05/20/2025 EFT 0.00 1,537.33 7359
55400018 Invoice 05/04/2025 Annual PO for Sludge Disposal 0.00 1,537.33 11617 Extreme Clean Janitorial 05/05/2025 Regular 0.00 8,528.00 47153 3189 Invoice 04/28/2025 Extreme Clean FY 24-25 0.00 8,528.00 11617 Extreme Clean Janitorial 05/12/2025 Regular 0.00 8,372.00 47182 3190 Invoice 05/05/2025 Extreme Clean FY 24-25 0.00 8,372.00 11617 Extreme Clean Janitorial 05/20/2025 Regular 0.00 8,476.00 47216 3198 Invoice 05/12/2025 Extreme Clean FY 24-25 0.00 8,476.00 11617 Extreme Clean Janitorial 05/27/2025 Regular 0.00 7,982.00 47243 3199 Invoice 05/19/2025 Extreme Clean FY 24-25 0.00 7,982.00 12 City of Solvang Warrant Register Date Range: 05/01/2025 - 05/31/2025 6/2/2025 12:52:08 PM Page 3 of 11
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 10057 FGL Environmental, Inc. 05/20/2025 EFT 0.00 962.00 7360 504724A Invoice 04/01/2025 Samples/Lab 0.00 115.00
504726A Invoice 04/01/2025 Samples/Lab 0.00 19.00
505175A Invoice 04/10/2025 Samples/Lab 0.00 75.00
505176A Invoice 04/10/2025 Samples/Lab 0.00 59.00
505647A Invoice 04/15/2025 Samples/Lab 0.00 120.00
505648A Invoice 04/24/2025 Samples/Lab 0.00 167.00
505650A Invoice 04/24/2025 Samples/Lab 0.00 25.00
505651A Invoice 04/15/2025 Samples/Lab 0.00 19.00
505652A Invoice 04/15/2025 Samples/Lab 0.00 115.00
506067A Invoice 04/22/2025 Samples/Lab 0.00 39.00
506070A Invoice 04/28/2025 Samples/Lab 0.00 75.00
506550A Invoice 04/30/2025 Samples/Lab 0.00 19.00
506552A Invoice 04/30/2025 Samples/Lab 0.00 115.00
10057 FGL Environmental, Inc. 05/27/2025 EFT 0.00 357.00 7373 504483C Invoice 05/15/2025 Samples/Lab 0.00 357.00
11697 Five Star Bank 05/12/2025 Regular 0.00 13,358.08 47183 5250 04/30/2025 Invoice 04/30/2025 Acct# 5250 0.00 13,358.08 11365 Frontier Communications 05/05/2025 Regular 0.00 88.73 47154 7459 04/25/2025 Invoice 04/25/2025 805-688-7459-060995-5 0.00 88.73 11365 Frontier Communications 05/05/2025 Regular 0.00 105.68 47155 2900 04/28/2025 Invoice 04/28/2025 805-688-2900-110481-5 0.00 105.68 11365 Frontier Communications 05/20/2025 Regular 0.00 151.67 47217 5575 05/13/2025 Invoice 05/13/2025 805-688-5575-062171-5 0.00 151.67 11365 Frontier Communications 05/20/2025 Regular 0.00 189.34 47218 4056 05/11/2025 Invoice 05/11/2025 805-686-4056-091119-5 0.00 189.34 11365 Frontier Communications 05/27/2025 Regular 0.00 494.35 47244 6997 05/19/2025 Invoice 05/19/2025 805-688-6997-072877-5 0.00 494.35 11365 Frontier Communications 05/27/2025 Regular 0.00 98.64 47245 1425 05/20/2025 Invoice 05/20/2025 805-688-1425-042023-5 0.00 98.64 11627 Full Moon Audio Co. 05/27/2025 EFT 0.00 425.00 7374 10571 Invoice 05/20/2025 On Call Technician 0.00 425.00 52369 Gaia Farm 05/27/2025 Regular 0.00 50.00 47246
INV0013482 Invoice 05/21/2025 Business Certificate Fee Reimbursement 0.00 50.00 11147 Government Revenue Solutions Holdings, LLC dba MuniServices, LLC 05/27/2025 EFT 0.00 150.00 7377 INV06-021018 Invoice 05/20/2025 Clearview/STARS Service for 4th Quarter 2… 0.00 150.00 10211 Grainger 05/05/2025 Regular 0.00 115.16 47156
9469546809 Invoice 04/10/2025 Reducing Coupling 0.00 115.16 10725 Hankering Corporation, The 05/12/2025 Regular 0.00 445.88 47184 91849 Invoice 04/01/2025 Build a Brick Sandwich Boards 0.00 445.88 10081 Harrison Hardware 05/05/2025 Regular 0.00 166.92 47157 566002 Invoice 04/07/2025 Compression Cupling 0.00 43.99 566220 Invoice 04/11/2025 Wire Brush 0.00 26.47
566527 Invoice 04/17/2025 1/2" STR LQD-TIGHT 0.00 7.10
566703 Invoice 04/22/2025 Nipple Galv 3/4" XCLOSE 0.00 20.86 566884 Invoice 04/25/2025 Hex Key Ball Driver 0.00 68.50 11740 Heracilo Lara 05/20/2025 Regular 0.00 105.00 47219 INV0013446 Invoice 05/12/2025 Basketball Referee 0.00 105.00 13 City of Solvang Warrant Register Date Range: 05/01/2025 - 05/31/2025 6/2/2025 12:52:08 PM Page 4 of 11
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 11181 Hill Brothers Chemical Co. 05/05/2025 Regular 0.00 1,028.32 47158 INV13125454 Invoice 04/24/2025 Ammonia 0.00 1,028.32
10069 Home Depot Credit Services 05/27/2025 Regular 0.00 147.73 47247 1511603 Invoice 04/10/2025 47x64 PVC MB Cordless White 0.00 78.21 4526335 Invoice 04/07/2025 Wall Pack Light 0.00 69.52
10276 Infosend, Inc 05/20/2025 EFT 0.00 1,359.63 7362
286226 Invoice 04/30/2025 Utility Billing - April 0.00 1,359.63 10083 Inner Nature 05/12/2025 Regular 0.00 3,675.00 47185 162774 Invoice 04/30/2025 Inner Nature downtown planters 0.00 3,675.00 11486 Islay Events 05/12/2025 Regular 0.00 2,289.50 47186 1454 Invoice 05/05/2025 Islay Events FY 2023-24 0.00 2,289.50 11652 Islett Agency Inc. 05/12/2025 Regular 0.00 4,500.00 47187 2319 Invoice 05/01/2025 Islett Agency FY 24-25 0.00 4,500.00 10180 Jim's Service Center 05/12/2025 Regular 0.00 4,512.74 47188 INV0013436 Invoice 05/01/2025 Fuel - April 0.00 4,512.74 10372 JJ Fisher Construction, Inc 05/05/2025 Regular 0.00 26,749.39 47159 5409-R Invoice 04/29/2025 FY 2023-24 Concrete Repairs 0.00 26,749.39 10391 John B. Salter 05/20/2025 Regular 0.00 385.00 47221 INV0013449 Invoice 05/12/2025 Basketball Referee 0.00 385.00 11198 John H. Salter 05/20/2025 Regular 0.00 66.00 47222 INV0013448 Invoice 05/12/2025 Referee Scheduling 0.00 66.00 11526 JV Outdoor Power Equipment 05/12/2025 Regular 0.00 351.84 47189 27735 Invoice 04/02/2025 Echo Shredder 0.00 289.36
28137 Invoice 05/02/2025 Gatorline 0.00 62.48
11536 Kiza, Inc. 05/27/2025 EFT 0.00 400.00 7375
K009243 Invoice 05/20/2025 Backup Business Internet - City Hall 0.00 100.00 K009263 Invoice 05/22/2025 Business Internet - Solvang Water Treatm… 0.00 300.00 11441 Lanspeed 05/12/2025 Regular 0.00 5,715.88 47190
59282 Invoice 05/01/2025 Monthly Billing for May 0.00 4,902.00 59291 Invoice 05/01/2025 Monthly Barracuda - May 0.00 302.40 59303 Invoice 05/01/2025 Monthly Sophos - May 0.00 511.48 52370 Lili Leather Collection 05/27/2025 Regular 0.00 50.00 47248 INV0013483 Invoice 05/21/2025 Business Certificate Fee Reimbursement 0.00 50.00 91315 Lisa Scherman 05/27/2025 EFT 0.00 683.10 7376
INV0013455 Invoice 05/12/2025 Reimbursement for Nuts & Bolts Training 0.00 683.10 11171 Mad Hatter 05/05/2025 Regular 0.00 42.50 47160
3242 Invoice 04/04/2025 Sample Jackets 0.00 42.50
11424 Maria Shafer 05/05/2025 Regular 0.00 85.00 47161
2025-055 SOLV D…Invoice 04/24/2025 Minute Clerk 0.00 85.00 11424 Maria Shafer 05/12/2025 Regular 0.00 425.00 47191 2025-054 SOLV PC Invoice 04/23/2025 Minute Clerk 0.00 85.00 2025-056 SOLV CC Invoice 05/05/2025 Minute Clerk 0.00 340.00 11424 Maria Shafer 05/27/2025 Regular 0.00 255.00 47249 2025-057 SOLV PC Invoice 05/08/2025 Minute Clerk 0.00 85.00 2025-058 SOLV CC Invoice 05/19/2025 Minute Clerk 0.00 170.00 14 City of Solvang Warrant Register Date Range: 05/01/2025 - 05/31/2025 6/2/2025 12:52:08 PM Page 5 of 11
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 11748 Melton Design Group, Inc. 05/12/2025 Regular 0.00 23,451.25 47192 6720 Invoice 05/05/2025 Parks and Rec Master Plan 0.00 23,451.25 10680 Meridian Consultants LLC 05/05/2025 Regular 0.00 1,321.25 47162 5397 Invoice 04/17/2025 WWTP CEQA & NEPA Support 0.00 1,321.25 11068 MNS Engineers, Inc. 05/12/2025 EFT 0.00 2,720.00 7343 89773 Invoice 05/07/2025 FY 2024-25 Stormwater Services 0.00 2,720.00 10885 Moore & Associates, Inc. 05/20/2025 EFT 0.00 11,682.40 7364 25-5274 Invoice 05/07/2025 Transit Marketing 0.00 5,588.65 25-5275 Invoice 05/07/2025 SYVT Transit Managment 0.00 6,093.75 11741 Moreia Green 05/20/2025 Regular 0.00 385.00 47223 INV0013447 Invoice 05/12/2025 Basketball Referee 0.00 385.00 10136 Nargan Fire Safety 05/27/2025 Regular 0.00 1,083.00 47250 34508 Invoice 05/02/2025 Fire Extinguisher Annual Service - Visitors … 0.00 449.06 34509 Invoice 05/02/2025 Fire Extinguisher Annual Service - WWTP 0.00 212.50 34510 Invoice 05/02/2025 Fire Extinguisher Annual Service-Water De… 0.00 106.31 34511 Invoice 05/02/2025 Fire Extinguisher Annual Service - Vets Hall 0.00 315.13 11128 Nielsen Building Material 05/05/2025 Regular 0.00 427.50 47163 211559 Invoice 04/17/2025 Lifeguard Hat 0.00 60.84
212638 Invoice 04/24/2025 Grinding Wheel 0.00 38.78
212721 Invoice 04/24/2025 5/8" Coupling 0.00 33.16
212729 Invoice 04/24/2025 Plate Carb/Utility Knife 0.00 78.22 212925 Invoice 04/25/2025 Makita 18V LXT Hedge Shear 0.00 128.09 213435 Invoice 04/29/2025 3-1/2 x 16 Doweled DF ACQ 0.00 88.41 11128 Nielsen Building Material 05/20/2025 Regular 0.00 25.62 47225 215726 Invoice 05/13/2025 5/8x5" HD Titen 0.00 25.62
11128 Nielsen Building Material 05/27/2025 Regular 0.00 44.37 47251 216759 Invoice 05/20/2025 Flex Tube 1/2" Corrugated 0.00 3.73 216981 Invoice 05/21/2025 Sanding Disc 0.00 40.64
10707 Oilfield Environmental & Compliance, Inc 05/05/2025 Regular 0.00 351.00 47164 2502471 Invoice 04/22/2025 Annual PO for Lab Services 0.00 351.00 10707 Oilfield Environmental & Compliance, Inc 05/20/2025 Regular 0.00 1,389.00 47226 2502984 Invoice 05/09/2025 Annual PO for Lab Services 0.00 687.00 2503490 Invoice 05/06/2025 Annual PO for Lab Services 0.00 351.00 2503694 Invoice 05/07/2025 Annual PO for Lab Services 0.00 351.00 10707 Oilfield Environmental & Compliance, Inc 05/27/2025 Regular 0.00 1,404.00 47252 2502285 Invoice 05/16/2025 Annual PO for Lab Services 0.00 351.00 2502720 Invoice 05/16/2025 Annual PO for Lab Services 0.00 351.00 2503264 Invoice 05/16/2025 Annual PO for Lab Services 0.00 351.00 2503932 Invoice 05/16/2025 Annual PO for Lab Services 0.00 351.00 10975 O'Reilly Automotive Stores, Inc. dba O'Reilly Auto Parts 05/05/2025 EFT 0.00 110.22 7334 4372-105381 Invoice 04/23/2025 Lights for Water Buffalo 0.00 12.05 4372-105740 Invoice 04/25/2025 Batteries 0.00 185.68
4372-105772 Credit Memo 04/25/2025 Battery Return 0.00 -87.51 10975 O'Reilly Automotive Stores, Inc. dba O'Reilly Auto Parts 05/12/2025 EFT 0.00 54.92 7345 4372-106685 Invoice 04/29/2025 O'Reilly DEF 0.00 32.29
4372-466789 Invoice 10/23/2024 Locking Cap 0.00 22.63
4372-466791 Credit Memo 10/23/2024 Locking Cap Return 0.00 -22.63 4372-466793 Invoice 10/23/2024 Locking Cap 0.00 22.63
10975 O'Reilly Automotive Stores, Inc. dba O'Reilly Auto Parts 05/20/2025 EFT 0.00 293.77 7366 4372-110005 Invoice 05/14/2025 LED Lite Bar 0.00 293.77 15 City of Solvang Warrant Register Date Range: 05/01/2025 - 05/31/2025 6/2/2025 12:52:08 PM Page 6 of 11
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 10975 O'Reilly Automotive Stores, Inc. dba O'Reilly Auto Parts 05/27/2025 EFT 0.00 731.54 7378 4372-109914 Invoice 05/14/2025 LED Lite Bar - Truck #637 0.00 330.39 4372-111055 Invoice 05/19/2025 Battery 0.00 440.22
4372-111126 Credit Memo 05/19/2025 Core Reutrn 0.00 -66.00 4372-111162 Invoice 05/19/2025 Butt Splice 0.00 26.93
10920 Pacific Central Coast Health Centers 05/12/2025 Regular 0.00 675.00 47194 22462577 Invoice 03/03/2025 Drug Test - Anthony K. 0.00 55.00 22462578 Invoice 03/03/2025 Drug Screening - Anthony K. 0.00 55.00 22462579 Invoice 03/03/2025 Employee Physical - Anthony K. 0.00 115.00 22960632 Invoice 03/26/2025 Employee Physical - Marcelo L. 0.00 115.00 22960633 Invoice 03/26/2025 Drug Test - Marcelo L. 0.00 55.00 22960634 Invoice 03/26/2025 Drug Screening - Marcelo L. 0.00 55.00 22960986 Invoice 03/24/2025 Drug Screening - Nathan O. 0.00 55.00 22960987 Invoice 03/24/2025 Drug Test - Nathan O. 0.00 55.00 22960988 Invoice 03/24/2025 Employee Physical - Nathan O. 0.00 115.00 10916 Pavement Engineering, Inc. 05/20/2025 Regular 0.00 13,552.50 47227 2504-062 Invoice 05/12/2025 Alamo Pintado Rehabilitation Project Ame… 0.00 13,552.50 10025 Perry's Electric Motors & Controls 05/05/2025 Regular 0.00 1,239.37 47165 28131 Invoice 04/24/2025 New motor for Grit Classifer 0.00 1,239.37 11136 Petty Cash 05/05/2025 Regular 0.00 85.80 47166
INV0013408 Invoice 04/29/2025 Reimbursement for Rec Cash Drawer 0.00 85.80 11713 Placer Labs Inc. 05/12/2025 EFT 0.00 2,000.00 7346 INUS02577 Invoice 04/18/2025 Platform Access 0.00 2,000.00 11650 PlanetBids, Inc. 05/12/2025 Regular 0.00 4,110.99 47195 1023405 Invoice 05/05/2025 PlanetBids 0.00 4,110.99
10723 Procare Janitorial Supply, Inc 05/05/2025 EFT 0.00 786.11 7335 182182-1 Invoice 04/23/2025 Janitorial Supply - Streets 0.00 49.84 182366 Invoice 04/25/2025 Janitorial Supply - RR#1 0.00 310.44 182367 Invoice 04/25/2025 Janitorial Supply - RR#2 0.00 232.42 182368 Invoice 04/25/2025 Janitorial Supply - RR#3 0.00 193.41 10723 Procare Janitorial Supply, Inc 05/12/2025 EFT 0.00 1,237.84 7347 182525 Invoice 04/30/2025 Janitorial Supply - RR#1 0.00 457.66 182526 Invoice 04/30/2025 Janitorial Supply - RR#2 0.00 390.09 182527 Invoice 04/30/2025 Janitorial Supply - RR#3 0.00 390.09 10723 Procare Janitorial Supply, Inc 05/20/2025 EFT 0.00 1,840.86 7367 182702 Invoice 05/07/2025 Janitorial Supply - RR#1 0.00 374.02 182704 Invoice 05/07/2025 Janitorial Supply - RR#1 0.00 390.09 182705 Invoice 05/07/2025 Janitorial Supply - RR#2 0.00 115.39 182706 Invoice 05/07/2025 Janitorial Supply - RR#2 0.00 390.09 182707 Invoice 05/07/2025 Janitorial Supply - RR#3 0.00 115.39 182708 Invoice 05/07/2025 Janitorial Supply - RR#3 0.00 390.09 182859 Invoice 05/12/2025 Janitorial Supplies - Vets Hall 0.00 65.79 10723 Procare Janitorial Supply, Inc 05/27/2025 EFT 0.00 1,692.64 7379 182970 Invoice 05/16/2025 Janitorial Supply - RR#1 0.00 488.29 182971 Invoice 05/16/2025 Janaitorial Supply - RR#1 0.00 153.86 182973 Invoice 05/16/2025 Janitorial Supply - RR#3 0.00 516.12 182974 Invoice 05/16/2025 Janitorial Supply - Annex 0.00 269.25 182975 Invoice 05/16/2025 Janitorial Supply - City Hall 0.00 72.80 182976 Invoice 05/16/2025 Janitorial Supply - Vets 0.00 192.32 11746 Professional Interpreting, LLC 05/12/2025 Regular 0.00 3,728.50 47196 7242 Invoice 05/07/2025 Translation of water disconnect policy 0.00 3,728.50 16 City of Solvang Warrant Register Date Range: 05/01/2025 - 05/31/2025 6/2/2025 12:52:08 PM Page 7 of 11
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 10305 Public Health Dept. 05/05/2025 Regular 0.00 12,883.00 47168 FY24-25 Q2 Invoice 03/04/2025 Animal Shelter and Field Services FY24-25… 0.00 12,883.00 10305 Public Health Dept. 05/12/2025 Regular 0.00 12,883.00 47198 FY24-25 Q3 Invoice 04/25/2025 Animal Shelter and Field Services for Q3 0.00 12,883.00 10298 Quadient Finance USA, Inc. 05/12/2025 EFT 0.00 500.00 7348 0573 04/29/2025 Invoice 04/29/2025 Acct# 7900 0440 8137 0573 0.00 500.00 10636 Ramsey Asphalt Construction Corp. 05/05/2025 Regular 0.00 7,275.00 47167 11240 Invoice 04/15/2025 Fredensborg Cyn Rd Traffic Striping 0.00 7,275.00 52368 Randy Meaney 05/27/2025 Regular 0.00 50.00 47253
INV0013484 Invoice 05/21/2025 Business Certificate Fee Reimbursement 0.00 50.00 10034 ReadyRefresh by Nestle 05/05/2025 EFT 0.00 21.74 7333 05D6702214026 Invoice 04/29/2025 6702214026 0.00 21.74
10034 ReadyRefresh by Nestle 05/12/2025 EFT 0.00 135.34 7344 25D0018038034 Invoice 04/29/2025 Acct# 0018038034 0.00 135.34 10034 ReadyRefresh by Nestle 05/20/2025 EFT 0.00 78.47 7365 25D6708080529 Invoice 05/07/2025 6708080529 0.00 21.74
35D6708080529 Invoice 05/08/2025 6708080529 0.00 56.73
11639 Reece Plumbing 05/12/2025 Regular 0.00 132.76 47193 S120151062.001 Invoice 02/28/2025 Basin Faucet 0.00 107.04 S120259051.001 Invoice 03/11/2025 Closet Spud 0.00 21.09 S120261434.001 Invoice 03/11/2025 Wax Ring 0.00 4.63
11639 Reece Plumbing 05/20/2025 Regular 0.00 323.67 47224 S120638864.001 Invoice 05/07/2025 Kids Toilet Seat 0.00 203.65 S120727771.001 Invoice 05/12/2025 9"x25' Straw Wattle 0.00 120.02 11544 Richards, Watson & Gershon A Professional Corporation 05/20/2025 EFT 0.00 30,962.23 7368 252688 Invoice 04/28/2025 Professional Services - Water Rights Matte… 0.00 484.50 252689 Invoice 04/28/2025 Professional Services - Adv. S.Y. Valley Res… 0.00 1,512.00 252690 Invoice 04/28/2025 Professional Services - South Coast Proper… 0.00 13,469.60 252691 Invoice 04/28/2025 Professional Services - Personnel 0.00 57.00 252692 Invoice 04/28/2025 Professional Services - Administration 0.00 11,214.26 252693 Invoice 04/28/2025 Professional Services - Community Develo… 0.00 4,224.87 10203 Rincon Consultants, Inc 05/20/2025 Regular 0.00 23,320.25 47228 65176 Invoice 05/01/2025 Wildwood Residential Project 0.00 23,320.25 11539 RingCentral, Inc. 05/27/2025 EFT 0.00 1,112.62 7380 CD_001113579 Invoice 05/15/2025 DigitalLine Unlimited Standard 0.00 1,112.62 11381 Roadrunner Management Services, Inc. 05/20/2025 EFT 0.00 78,065.79 7369 7014 Invoice 05/01/2025 Transit Opperations 0.00 68,974.07 7015 Invoice 05/01/2025 Fuel Reimbursement - April 0.00 9,091.72 10033 S.Y.R.W.C.D. ID #1 05/12/2025 Regular 0.00 2,166,048.97 47197 INV0013439 Invoice 05/05/2025 DWR/CCWA - Fixed Assessment for FY 25-… 0.00 2,166,048.97 10033 S.Y.R.W.C.D. ID #1 05/20/2025 Regular 0.00 1,837.33 47230 0001 04/25/2025 Invoice 04/25/2025 Acct# 00017040001 0.00 1,837.33 10033 S.Y.R.W.C.D. ID #1 05/27/2025 Regular 0.00 1,767.62 47254 7501 04/30/2025 Invoice 04/30/2025 000017037501 0.00 1,767.62 10033 S.Y.R.W.C.D. ID #1 05/27/2025 Regular 0.00 2,828.19 47255 5001 04/30/2025 Invoice 04/30/2025 000017005001 0.00 2,828.19 17 City of Solvang Warrant Register Date Range: 05/01/2025 - 05/31/2025 6/2/2025 12:52:08 PM Page 8 of 11
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 10004 Santa Barbara Co Sheriff Dept 05/12/2025 Regular 0.00 255,411.00 47199 2519 Invoice 05/07/2025 Contracted Law Enforcement Services - M… 0.00 255,411.00 11714 Santa Ynez River Valley Groundwater Basin EMA GSA 05/12/2025 Regular 0.00 50,000.00 47200 2025-01 Invoice 05/07/2025 FY 24/25 EMA GSA Contribution #2 0.00 50,000.00 11167 Santa Ynez Valley Hardware 05/12/2025 Regular 0.00 1,900.80 47201 INV0013438 Invoice 04/30/2025 Supplies - April 0.00 1,900.80 10281 Satcom Global FZE 05/12/2025 EFT 0.00 57.21 7349
AS05250195 Invoice 05/01/2025 Iridium SIM Card 0.00 57.21 11253 SB Co. Air Pollution Control 05/20/2025 Regular 0.00 307.00 47231 63452 Invoice 05/06/2025 Annual Review Fee for Muni & Annex 0.00 307.00 11742 See The Human LLC 05/20/2025 Regular 0.00 10,850.00 47214 230100 Invoice 05/14/2025 2-Day Offsite Retreat Follow-Up 0.00 10,850.00 11448 SiteOne Landscaping Supply, LLC 05/05/2025 Regular 0.00 616.38 47169 152424178-001 Invoice 04/22/2025 I-25 Nozzle Pack 0.00 139.25 152435689-001 Invoice 04/22/2025 Rain Bird 1806 Spray 0.00 65.71 152589817-001 Invoice 04/24/2025 Pro-Trade 6" Sod 0.00 316.82 152746804-001 Invoice 04/28/2025 Adjustable Rotor 0.00 94.60 11448 SiteOne Landscaping Supply, LLC 05/27/2025 Regular 0.00 188.75 47256 153512769-001 Invoice 05/14/2025 Fertilizer Bags 0.00 188.75 11174 Solvang Bakery Inc. 05/20/2025 Regular 0.00 14.13 47232 715062 Invoice 03/10/2025 Breakfast for Parks and Rec Training 0.00 14.13 11146 Solvang Chamber of Commerce 05/12/2025 Regular 0.00 20,000.00 47202 6052 Invoice 05/01/2025 Solvang Chamber of Commerce Directory… 0.00 20,000.00 11613 Solvang Hygge Huset LLC 05/12/2025 Regular 0.00 10,428.42 47203 1039 Invoice 05/07/2025 FY 2024-25 Visitor's Center 0.00 10,428.42 10902 Staples Advantage 05/05/2025 EFT 0.00 239.65 7336 6030362050 Invoice 04/26/2025 Dr Hang Hooks 0.00 139.60 6030362051 Invoice 04/26/2025 Ligthtning Charger 0.00 37.51 6030362052 Invoice 04/26/2025 Batteries 0.00 62.54
10902 Staples Advantage 05/12/2025 EFT 0.00 269.58 7350 6031288196 Invoice 05/03/2025 Office Supplies 0.00 269.58 10902 Staples Advantage 05/27/2025 EFT 0.00 284.57 7381 6032207044 Invoice 05/17/2025 Office Supplies 0.00 67.08 6032207045 Invoice 05/17/2025 Leather Chair 0.00 217.49 11487 Stiletto Events 05/20/2025 Regular 0.00 3,250.00 47233 SOL-0425-1 Invoice 05/08/2025 Updated GL for Stiletto Events 0.00 3,250.00 10908 Tetra Tech, Inc 05/05/2025 Regular 0.00 8,146.10 47170 52389805 Invoice 03/04/2025 Solvang Engineering Services 0.00 8,146.10 10908 Tetra Tech, Inc 05/27/2025 Regular 0.00 3,720.00 47257 52405729 Invoice 04/08/2025 Solvang Engineering Services 0.00 3,720.00 11658 Tom Jones & Associates, Inc. 05/12/2025 Regular 0.00 19,695.00 47204 0325s Invoice 03/31/2025 Tom Jones & Associates Amendment #1 0.00 19,695.00 11377 Tractor Supply Credit Plan 05/12/2025 Regular 0.00 157.26 47205 200536669 Invoice 04/04/2025 2x6 Web Lifting Sling 0.00 81.86 200539743 Invoice 04/21/2025 JS Dolly Furniture 0.00 75.40 18 City of Solvang Warrant Register Date Range: 05/01/2025 - 05/31/2025 6/2/2025 12:52:08 PM Page 9 of 11
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 11672 Traffic Management, Inc. 05/20/2025 Regular 0.00 580.37 47234 06-115167 Invoice 05/01/2025 Road Closed Aluminum Sign 0.00 580.37 10888 Travola Rowles 05/20/2025 Regular 0.00 22.00 47235 INV0013445 Invoice 05/12/2025 Basketball Referee 0.00 22.00 91241 Trevor Holley 05/20/2025 Regular 0.00 203.00 47220 INV0013442 Invoice 05/13/2025 Grade IV Certificate Renewal 0.00 203.00 10992 Tyler Technologies, Inc 05/05/2025 Regular 0.00 54,446.59 47171 025-506814 Invoice 05/01/2025 Subscription FY25-26 0.00 54,446.59 10992 Tyler Technologies, Inc 05/12/2025 Regular 0.00 40.00 47206 025-507141 Invoice 05/01/2025 Utility Billing - May 0.00 40.00 11730 Ultrex Management Services, LLC 05/12/2025 Regular 0.00 613.61 47207 4361115 Invoice 05/01/2025 Toner - Annex 0.00 15.00
4363792-CAL Invoice 05/05/2025 Lease Payments 0.00 583.61 4364955 Invoice 05/06/2025 Toner - City Hall 0.00 15.00 11730 Ultrex Management Services, LLC 05/20/2025 Regular 0.00 15.00 47236 4365514 Invoice 05/07/2025 Toner - Annex 0.00 15.00
11730 Ultrex Management Services, LLC 05/27/2025 Regular 0.00 99.00 47258 4375843-CAL Invoice 05/20/2025 Lease Payments 0.00 99.00 11182 Underground Service Alert of Southern California05/05/2025 EFT 0.00 241.80 7337 24-253724 Invoice 05/01/2025 California State Fee for Regulatory Costs 0.00 37.55 420250717 Invoice 05/01/2025 New Ticket Charges 0.00 204.25 10214 USA Blue Book 05/05/2025 EFT 0.00 224.14 7332
INV00695786 Invoice 04/29/2025 Hydrant Oil 0.00 224.14
10214 USA Blue Book 05/12/2025 EFT 0.00 565.58 7342
INV00701829 Invoice 05/05/2025 Potassium Iodide 0.00 565.58 11745 Valley Automotive LLC 05/05/2025 Regular 0.00 145.04 47172 0035824 Invoice 04/25/2025 Oil Change - Truck #640 0.00 145.04 11745 Valley Automotive LLC 05/12/2025 Regular 0.00 3,132.44 47208 0035766 Invoice 04/23/2025 Work for truck #622 0.00 3,132.44 11426 Valley Fresh Market, LLC 05/20/2025 Regular 0.00 145.00 47237 02-875425 Invoice 04/11/2025 Ranch for Mother/Son Luau 0.00 7.18 02-875427 Invoice 04/11/2025 Ranch for Mother/Son Luau 0.00 24.13 03-1384647 Invoice 04/15/2025 Breakfast for CJPIA Training 0.00 51.66 03-1392170 Invoice 04/23/2025 Water Bottles 0.00 19.48
05-984341 Invoice 04/07/2025 Water Bottles 0.00 19.48
05-993124 Invoice 04/23/2025 Water Bottles 0.00 23.07
11562 Valley Shield Termite and Pest Solutions, Inc. 05/05/2025 Regular 0.00 500.00 47173 27238 Invoice 02/06/2025 Weekly Pest Control - SF 0.00 100.00 28224 Invoice 04/24/2025 Twice a Month AG Service - HCA 0.00 100.00 28227 Invoice 04/17/2025 Weekly Pest Control - SF 0.00 100.00 28228 Invoice 04/24/2025 Weekly Pest Control - SF 0.00 100.00 28230 Invoice 04/24/2025 Twice a Month AG Service - Vets 0.00 100.00 11562 Valley Shield Termite and Pest Solutions, Inc. 05/12/2025 Regular 0.00 334.00 47209 22113 Invoice 07/01/2024 Monthly Pest Control - Vets 0.00 100.00 28221 Invoice 04/30/2025 Monthly Pest Control - Annex 0.00 75.00 28330 Invoice 04/30/2025 Monthly Pest Control - HCA 0.00 59.00 29139 Invoice 04/30/2025 Weekly Pest Control - SF 0.00 100.00 11562 Valley Shield Termite and Pest Solutions, Inc. 05/20/2025 Regular 0.00 300.00 47238 28803 Invoice 05/07/2025 Twice a Month AG Service - HCA 0.00 100.00 19 City of Solvang Warrant Register Date Range: 05/01/2025 - 05/31/2025 6/2/2025 12:52:08 PM Page 10 of 11
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 28805 Invoice 05/07/2025 Weekly Pest Control - SF 0.00 100.00 28810 Invoice 05/07/2025 Twice a Month AG Service - Vets 0.00 100.00 10084 Valley Sign 05/27/2025 Regular 0.00 1,300.00 47259 7705 Invoice 05/20/2025 refurbishing signs 0.00 1,300.00 10872 Verizon Wireless Services, LLC 05/12/2025 Regular 0.00 1,750.91 47210 6111411870 Invoice 04/19/2025 Acct# 617131340-00001 0.00 1,750.91 51996 Vicente Reyes 05/12/2025 Regular 0.00 300.00 47211 INV0013441 Invoice 05/07/2025 Recreation Refund 0.00 300.00 10337 Visit the Santa Ynez Valley 05/20/2025 EFT 0.00 43,679.58 7370 INV0013454 Invoice 05/15/2025 SYVTBID - March (Collected in April) 0.00 43,679.58 11561 Vital Records Control 05/12/2025 Regular 0.00 95.00 47212 4854976 Invoice 04/30/2025 Shredding Services - April 0.00 95.00 91240 Wendy Berry 05/05/2025 Regular 0.00 211.00 47151
INV0013404 Invoice 04/28/2025 Expenses for HR Academy 4/28-5/1 0.00 211.00 10497 West Coast Arborists, Inc 05/05/2025 Regular 0.00 23,047.50 47174 228169 Invoice 04/15/2025 Annual Street Tree trimming and pruning. 0.00 17,220.00 228175 Invoice 04/15/2025 Annual Street Tree trimming and pruning. 0.00 5,827.50 10497 West Coast Arborists, Inc 05/27/2025 Regular 0.00 20,370.00 47260 228620 Invoice 04/30/2025 Annual Street Tree trimming and pruning. 0.00 17,325.00 228621 Invoice 04/30/2025 Annual Street Tree trimming and pruning. 0.00 3,045.00 11469 Willdan Engineering 05/27/2025 Regular 0.00 10,200.39 47261 002-34868 Invoice 05/21/2025 Willdan Engineering FY 2024-25 0.00 5,727.89 00234869 Invoice 05/21/2025 Willdan Engineering FY 2024-25 0.00 4,472.50 10686 ZWorld GIS 05/12/2025 EFT 0.00 2,083.33 7351
2025-0167 Invoice 05/01/2025 GIS Services FY 2024-25 0.00 2,083.33 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
110
0 0
0 53

0.00 0.00

0.00 0.00

0.00 163 0.00
Payment
2,907,920.60

0.00 0.00

0.00 279,352.68
3,187,273.28
Payable
Count
171
0 0
0 103
274
20 City of Solvang Warrant Register Date Range: 05/01/2025 - 05/31/2025 6/2/2025 12:52:08 PM Page 11 of 11
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
110
0 0
0 53

0.00 0.00

0.00 0.00

0.00 163 0.00
2,907,920.60

0.00 0.00

0.00 279,352.68
3,187,273.28
171
0 0
0 103
274
Fund Name Period Amount
Fund Summary
998 POOLED CASH 5/2025 3,187,273.28
3,187,273.28
21 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.d
Meeting Date: June 9, 2025
SUBJECT: Approve the Agreement with Tom Jones & Associates, Inc for Tourism Marketing Services in the amount of $393,000 plus $246,000 for paid advertising campaigns, $21,000 pass through for Crowdriff subscription, and a $103,500 contingency for a total Contract Amount not to Exceed $763,500 for the term July 01, 2025 – June 30, 2028, and authorize the Mayor to execute on behalf of the City
PREPARED BY: Candice Libera, Marketing & Events Coordinator DISCUSSION:

The City of Solvang has long recognized the vital role that tourism plays in sustaining the local economy, supporting small businesses, and preserving the City's distinctive cultural charm. With this in mind, the City has taken a proactive and strategic approach to enhancing its tourism outreach and engagement.

In 2023, the City partnered with Tom Jones & Associates, Inc., who have consistently delivered highquality tourism marketing services that have significantly elevated Solvang’s profile as a travel destination. Notably, the firm led the development of the updated and user-friendly SolvangUSA.com website, ensuring it remains a modern, accessible, and informative hub for both visitors and residents.

In addition to ongoing website design, maintenance, and Search Engine Optimization (SEO) improvements, the firm has executed comprehensive digital, print, and social paid media campaigns.

Their efforts in brand development, blog creation, a well-received monthly newsletter, and the implementation of data-driven advertising strategies have all contributed to a cohesive and compelling promotional strategy that aligns with Solvang’s identity and tourism goals.

Thanks to the thoughtful and consistent work of Tom Jones & Associates, Solvang has been able to maintain a strong presence in an increasingly competitive travel market. With the current agreement set to expire on June 30, 2025, City staff is recommending a three-year extension of the partnership. This extension will allow Solvang to continue benefiting from the firm’s strategic insights, creative marketing, and proven ability to drive tourism while building upon the momentum already achieved.

ALTERNATIVES:
1) The City Council could deny this request and direct staff to issue a new Request for Proposals (RFP).
2) The City Council could approve a shorter term.
3) The City Council could provide alternate direction to staff.

FISCAL IMPACT:

The fiscal impact is $763,500 over the three-year term and is accounted for annually through the Transient Occupancy Tax (TOT) revenues and is included in the City’s Marketing budget. The only annual increase year over year is in the contingency, which requires prior approval for any expenditure.

ATTACHMENTS:

A – Professional Services Agreement with Tom Jones & Associates, Inc 22 Tom Jones & Associates, Inc.

CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 01 day of July, 2025 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and TOM JONES & ASSOCIATES, INC a California Corporation with its principal place of business at 500 Cypress, Street. STE S-11, Pismo Beach, CA 93449 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.

1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A of $393,000 for services, $246,000 for paid advertising campaigns, $21,000 pass through Crowdriff subscription, and 23 Tom Jones & Associates, Inc.
a $103,500 contingency for a total not to exceed amount of $763,500 unless and until this Agreement is amended as provided herein.

1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_None_____________________
24 Tom Jones & Associates, Inc.

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.

2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.

2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be 25 Tom Jones & Associates, Inc.
conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

2.07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement. 26 Tom Jones & Associates, Inc.

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

4.04 Termination: This agreement shall terminate on June 30, 2028, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than 27 Tom Jones & Associates, Inc.
fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.

6.0 MISCELLANEOUS

6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY
TO: CITY OF SOLVANG
Copy to:

TO: CONSULTANT

ADDRESS
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Chelsea O’Sullivan, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
Tom Jones & Associates, Inc
John D Sorgenfrei, President
500 Cypress Street, Ste S-11
Pismo Beach, CA 93449

6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity. 28 Tom Jones & Associates, Inc.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.07. Integration and Modification:
(a) This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
(b) In the event of any conflict between the terms of this agreement and the terms of an exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this agreement. In the event an exhibit incorporates by reference any additional physical documents, websites, web links or other electronic location not under the control of the City, the parties agree that such additional documents shall have no impact on this agreement and shall be deemed to be void unless actually attached to the exhibit that purports to incorporate such additional document. Notwithstanding the foregoing sentence, the provisions of Section 2.05 of this agreement shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this agreement, even if such exhibit purports to affect the provisions of Section 2.05.

Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall have no force or effect unless City has expressly agreed to such limitation by providing the initials of its authorized representative here: ___________.

6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party 29 Tom Jones & Associates, Inc.
shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.

6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.

6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG CONTRACTOR
TOM JONES & ASSOCIATES, INC.

David Brown, Mayor John D Sorgenfrei, President
ATTEST: APPROVED AS TO FORM
Richards, Watson & Gershon
Annamarie Porter, City Clerk Chelsea O’Sullivan, City Attorney 30 Tom Jones & Associates, Inc.

EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
31 Solvang Strategic
Marketing Plan 2025-2028
Prepared for the City of Solvang
By TJA Advertising
32 Introduction 3
The Solvang Strategic Plan 4
Objectives and Strategies 5
Social Media Objectives and Recommendations 6
Website Objectives and Recommendations ` 7
Creative Strategies, Objectives and Recommendations 8
Media Plan and Strategies and Key Target Demographics 10 Year One: 2025 - 2026 Budget Outline 12
Year Two: 2027 - 2028 Budget Outline 13
Year Three: 2028 - 2028 Budget Outline 14
Conclusion 15
Contents
33 City of Solvang Marketing Plan 3
At TJA Advertising & Public Relations, we are thrilled to propose the continuation of our strategic partnership with the City of Solvang. Our focus remains steadfast on driving overnight stays, boosting Transient Occupancy Tax (TOT), elevating occupancy rates, and enhancing Revenue Per
Available Room (RevPAR), all while invigorating patronage for local businesses and restaurants.

In the last two years under the TJA partnership, we
have consistently met deadlines and adhered to the
approved budget while successfully achieving the
objectives established in our agreement and plan. Notable accomplishments include the launch of a revamped,
user-friendly website designed to effortlessly add lodging listings, dining options, events, blogs, and refreshed
visual content. Our campaign efforts have encompassed
high-quality photo and video shoots, culminating in many engaging promotional videos shared with partners like Islet and Stiletto for a range of marketing purposes.

Additionally, we crafted impactful full-page advertisements for the Visit Santa Ynez Guide and developed all
promotional materials for the advertising initiative with Bay Area News, Visit California, CCTC co-op Los Angeles Times, USA Today and many other publications and digital advertising websites which featured digital banner ads, native stories, and tailored social media campaigns.

TJA working with the City Manager, Marketing and Events Coordinator have successfully promoted Solvang’s key
events, Danish Days, Julefest, and the new Brick and
Builds.

Understanding the growing significance of social media, TJA employed a targeted ad strategy that incorporated
paid advertising and implemented Crowdriff to enrich our collection of user-generated photography, culminating
in robust photo galleries and Localhood stories for the website. After years without access to a newsletter
database, we re-engaged our audience by releasing
monthly newsletters highlighting upcoming events and
lodging promotions.

These newsletters have consistently surpassed industry
open rates each and every month.

With our website operational, bogs, replacing outdated
content with fresh, engaging material. It is gratifying to report that our performance during these last eighteen
months of the contract has been well-received by the City Manager, the Marketing and Events coordinator and the
City Council.

The entire team at TJA is proud and grateful for this ongoing support and partnership.

Looking ahead, TJA is committed to developing a
sustainable marketing strategy. We will continue to
collaborate with existing Public Relations and Social Media Contractors to maximize effectiveness while avoiding
redundancy in both efforts and expenditures. TJA will
continue to manage all facets of paid advertising, from planning and placement to creative execution across print, digital, and social channels. Furthermore, we will take full responsibility for website design, maintenance, updates, blog creation, and the monthly distribution of dedicated newsletters to Solvang’s database.

Introduction
Executive Summary
and Purpose
This Executive Summary outlines our 2025-2028 Strategic Marketing Plan as a comprehensive framework designed
to boost overnight stays and promote the rich array of
services and experiences available to visitors in Solvang.

Our aim is to elevate awareness of the Solvang tourism
brand while serving as a crucial communication tool for collaboration among key stakeholders within the tourism landscape, including the City Council, local businesses, and various tourism organizations.

Diversity in Solvang
Diversity remains a cornerstone of Solvang’s identity,
transcending race, gender, age, physical ability, and sexual or religious orientation. Embracing diversity is essential, not just for its economic advantages but also for fostering principles of equity and inclusion. Solvang’s reputation as a welcoming locale drives our commitment to ensure that hospitality is universally extended through all marketing endeavors.
34 Strategic Initiatives
Our key initiatives focus on responsible
tourism growth by collaborating with
strategic partners to expand brand visibility,
while ensuring visitor satisfaction encourages
repeat business. Marketing efforts will
continue to emphasize off-peak seasons
and mid-week travel to optimize impact.

Mission
Statement
Through our marketing efforts, the
City of Solvang aims to bolster overnight
visitor revenues and raise destination visibility
through consistent and impactful promotional
messaging.

Vision
The City of Solvang is dedicated to maintaining the integrity of its unique brand through strategic partnerships with allied media and marketing professionals. Our mission is to facilitate sustainable tourism growth by utilizing innovative promotional strategies while placing a priority on the community's needs.

Brand
Solvang is
distinguished by its
European charm, enhanced
by a renowned California
wine region, outdoor
adventures, historical
attractions, and its
vibrant nearby Chumash
community.

Role
The Solvang marketing
plan constitutes a
comprehensive tourism brand
management and awareness
program, crafted through
collaborative partnerships and
strategically allocated marketing
and promotional budgets.

This initiative aims to generate
overnight stays, particularly
during the off-season,
providing a dual benefit by not
only boosting tourism but also
contributing to the success
of local businesses. By filling
rooms, we concurrently drive
customers to establishments
throughout Solvang.

Lorem ipsum
Solvang
Strategic
Plan

1. 2. 5.

3. 4.
4 City of Solvang Marketing Plan
35 City of Solvang Marketing Plan 5
Objectives

1. Stimulate shoulder season growth and encourage mid-week travel to support local lodging and businesses during low occupancy periods.

2. Collaborate with wine organizations and Visit Santa Ynez to attract wine enthusiasts.

3. Drive traffic to solvangusa.com through strategic marketing efforts.

4. Strengthen collaboration with CCTC, Visit California, Visit Santa Ynez, and other supporting organizations to amplify outreach.

5. Foster a unified approach among the Chamber of Commerce, Visit Santa Ynez, and other partners to work towards shared tourism goals. TJA will continue to focus marketing on the City of Solvang exclusively as it relates to lodging and local businesses and services.

Strategies

1. Promote local events to encourage visitors to extend their stays with a variety of activities.

2. Integrate compelling calls to action featuring lodging specials across all marketing materials and social media platforms.

3. Pursue co-op marketing and promotional opportunities with diverse organizations.

4. Cultivate strong relationships with key partners within the lodging and Solvang business community.

5. Enhance communication channels with local businesses and the hospitality sector to keep them informed of initiatives and enhancements.

6. Collaborate closely with Visit Santa Ynez Valley to identify co-op opportunities and minimize duplication of efforts.

7. Attend summits and board meetings as needed to remain engaged and informed.

8. Issue a monthly newsletter containing valuable updates and engaging content for all partners, incorporating actionable insights.

9. Increase production of high-quality video content to enhance branding and marketing efforts.

10. Develop native content aligned with brand messaging to foster deeper connections with our audience.

11. Support events and activities that align with brand development objectives.

12. Provide detailed reports on impressions and referrals to the lodging page following each advertising campaign.

13. Seek cooperative marketing opportunities that enhance brand visibility with allied entities.

14. Supply comprehensive collateral for advertising inquiries and press relations.

15. Create marketing tools that facilitate collaborative promotion of events among lodging properties.

Performance Measurement

1. Track performance indicators such as TOT, RevPAR, occupancy rates, Instagram followers, and Facebook engagement metrics monthly.

2. Evaluate event success through attendance numbers and ticket sales.

3. Monitor newsletter performance through metrics like open rates and subscription growth.

4. Continuously assess website statistics and traffic growth.

5. Establish a secure marketing portal on the website that houses marketing and media resources accessible to lodging properties, city staff, and other stakeholders.

6. Strive for continuous growth in RevPAR and TOT.

7. Quantify group tours passing through Solvang for better insights.

8. Collect data from surveys distributed to event organizers regarding out-of-area attendees.

9. Work with the Solvang Chamber of Commerce to develop initiatives that foster local business growth.

10. Highlight stories that emphasize stewardship and preservation of Solvang’s heritage and culture.

11. Monitor visitor traffic to solvangusa.com regularly.

Objectives and Strategies
36 6 City of Solvang Marketing Plan
Social Media Objectives and Recommendations
• Design and implement a demographics-driven social media paid advertising campaign specifically aimed at target geo-locations of interest to support Solvang social media efforts • Publish and create monthly blog posts to enhance visibility and support SEO objectives, sharing this content to Islett to support and enhance their social media and Anna for PR. • Create and publish high-quality monthly email newsletters to engage and inform our audience, sharing content to Islett and Anna.
• Build and create content to focus social media storytelling on the wine region, outdoor activities, dining and golf and sharing this content to Islett to support their social media and Anna for PR . • Expand lodging packages and specials to encourage prolonged visits and increased consumer spending. • Integrate CrowdRiff galleries, maps, and stories throughout the website for improved SEO performance. • Revamp Pinterest boards by curating engaging content from multiple channels. • Enhance video and photo content production to reflect the brand’s vibrancy. • Generate monthly performance reports for all platforms within our scope. 37 City of Solvang Marketing Plan 7
Website Objectives and Recommendations
• Continuously update the photo and video galleries as new content becomes available. • Enhance the new media page to attract more press and enhance coverage. • Conduct periodic photography sessions to refresh visual assets for lodging and dining. • Collaborate with the team to maintain an updated events calendar. • Manage the Solvang portal to regularly update data on marketing campaign performances. • Maintain ongoing SEO efforts for heightened visibility. • Encourage lodging members to feature offers and packages linked seamlessly to their sites. • Include outbound referral reporting in monthly website updates. • Leverage insights on lodging metrics to inform decisions on occupancy and revenue. • Optimize the homepage for better navigation to lodging, events, and activities. • Create an internal reporting dashboard that consolidates key metrics and marketing insights for stakeholder access. • Provide regular maintenance and updates to ensure continued optimization of the website. 38 8 City of Solvang Marketing Plan
Creative Strategies, Objectives,
and Recommendations
• Celebrate Solvang’s rich Danish heritage, architectural beauty, and the unique experience of enjoying its charm without needing to travel abroad.
• Retain the tagline “The Danish Capital of America” and its associated logo, which represent a significant investment in brand identity.
• Use “The Danish Capital of America” title to promote the broader offerings in the region, including wine tours and local attractions.
• Highlight diverse activities such as golfing, horseback riding, and cultural experiences to entice various visitor demographics.
• Develop itineraries that cater to visitors looking for structured experiences over short stays. • Incorporate actionable messaging calling for visitors to “Check out our Lodging Specials” with links to a dedicated landing page on the Solvang website.
8 City of Solvang Marketing Plan
39 City of Solvang Marketing Plan 9
40 10 City of Solvang Marketing Plan
Targeted Market Demographics
Empty Nesters-Adults (50 plus)
Adults aged 50 and above are key as they have the flexibility to travel during off-peak times and are often willing to spend more on extended stays.

Multigenerational Travelers
Families looking for shared experiences that accommodate diverse age groups, creating lasting memories across generations. These families often require multiple rooms or vacation rentals, which can lead to extended overnight stays.

Next Gen Travelers
Younger couples and singles who are tech-savvy and prioritize experiences that resonate with their interests. This group is attracted to outdoor adventures, scenic beauty, and the nearby wine region.

Target Markets
Our focus will remain on drive markets within three to six hours of Solvang to encourage overnight stays during nonpeak times. We will employ strategies targeting Southern and Northern California, Santa Barbara, Ventura counties, and potentially Sacramento and the Inland Empire, using a blend of print and digital advertising approaches. TJA aims to conduct further market research to identify additional demographics that can drive future travel to Solvang.

Media Tactics
• Broaden marketing initiatives targeting Southern California, the Bay Area and the Inland Empire to attract higherspending demographics. • Use Placer research to help identify new markets and key target demographics. • Explore new media opportunities while preserving those that have demonstrated success in the past. • Develop innovative digital and native advertising campaigns in partnership with reputable media outlets. This will leverage targeted emails, social media, and retargeting strategies through key partners. Enhance awareness of Solvang events via compelling promotional materials, optimized ad placements, public relations initiatives, and engaging social media campaigns. This includes targeted advertisements and dedicated landing pages on solvangusa.com to facilitate ticket sales for events such as Danish Days, Julefest, and Solvang Brick and Build to mention just a few. • Embrace cooperative marketing ventures with entities such as Visit California and the Central Coast Tourism Council, capitalizing on synergy to share resources and amplify messaging. 41 Media
Tactics
Santa Barbara
Independent
(Events)
805 Living
Wine
Enthusiast
Outreach Bay Area
News
Group
Facebook
Advertising
Central Coast
Tourism Council
co-op (Sunset
Magazine)
Instagram
Advertising
SF Gate
Orange County
New Group
Los Angeles
Times
Westways/
Visit Santa Ynez
co-op
Visit
California
01 02
03 04
05 06
07 08
09 10
12 11
City of Solvang Marketing Plan 11
42 12 City of Solvang Marketing Plan
Year One: 2025 - 2026 Budget Outline
(July 2025 - June 2026)
Hourly Fee Structure
Creative and Production Services: $95 per hour.

Broadcast and Video Production: $95 per hour.

Website Design and Maintenance: $95 per hour.

Digital Marketing: $95 per hour for planning, execution, and reporting.

Creative Production: $23,000 Comprehensive design for print and digital ads, collateral, video production, photography, and copywriting.

Website Enhancements: $60,000 ($5,000/month) Ongoing updates for tourism-related businesses, SEO management, event postings, and new measurement portal management.

Social Media Management: $30,000 ($2,500/month) Professional management of paid social media ads, creative content, newsletters, and collaboration with PR.

Targeted Social Media Advertising: $30,000 ($2500/month) Strategic planning and execution of ads targeting events, lodging specials, and dining promotions.

Fall Winter (LA Times): $26,000 (Two-month campaign) Promoting lodging specials and events through targeted digital campaigns.

Spring Advertising: $26,000 (Two-month campaign) Focused campaigns on winter events and (Orange County News Group): lodging specials, including Danish Days and Julefest.

Account Service Retainer: $18,000 ($1,500/month) Managing all account activities, including oversight of creative production, meetings, and reporting.

Crowdriff Subscription: $7,000 (Yearly) Visual content marketing software for sourcing and optimizing travel brand visuals.

Contingency Funds: $24,500 Flexible budget for unplanned opportunities, requiring prior client approval for any expenditure.

Grand Total: $244,500
43 City of Solvang Marketing Plan 13
Year Two: 2027 - 2028 Budget Outline
(July 2026 - June 2027)
Hourly Fee Structure
Creative and Production Services: $95 per hour.

Broadcast and Video Production: $95 per hour.

Website Design and Maintenance: $95 per hour.

Digital Marketing: $95 per hour for planning, execution, and reporting.

Creative Production: $23,000 Comprehensive design for print and digital ads, collateral, video production, photography, and copywriting.

Website Enhancements: $60,000 ($5,000/month) Ongoing updates for tourism-related businesses, SEO management, event postings, and new measurement portal management.

Social Media Management: $30,000 ($2,500/month) Professional management of paid social media ads, creative content, newsletters, collaboration with PR.

Targeted Social Media Advertising: $30,000 ($2500/month) Strategic planning and execution of ads targeting events, lodging specials, and dining promotions.

Spring/Summer Advertising (LA Times): $26,000 (Two-month campaign) Promoting lodging specials and events through targeted digital campaigns.

Fall/Winter Advertising: $26,000 (Two-month campaign) Focused campaigns on winter events and lodging (Orange County News Group) specials, including Danish Days and Julefest.

AccountService Retainer: $18,000 ($1,500/month) Managing all account activities, including oversight of creative production, meetings, and reporting.

Crowdriff Subscription: $7,000 (Yearly) Visual content marketing software for sourcing and optimizing travel brand visuals.

Contingency Funds: $34,500 Flexible budget for unplanned opportunities, requiring prior client approval for any expenditure.

Grand Total: $254,500
44 14 City of Solvang Marketing Plan
Year Three: 2028 - 2028 Budget Outline
(July 2027 - June 2028)
Hourly Fee Structure
Creative Production: $23,000 Comprehensive design for print and digital ads, collateral, video production, photography, and copywriting.

Website Enhancements: $60,000 ($5,000/month) Ongoing updates for tourism-related businesses, SEO management, event postings, and new measurement portal management.

Social Media Management: $30,000 ($2,500/month) Professional management of paid social media ads, creative content, newsletters, and collaboration with PR.

Targeted Social Media Advertising: $30,000 ($2500/month) Strategic planning and execution of ads targeting events, lodging specials, and dining promotions.

Fall/Winter Advertising: $26,000 (Two-month campaign) Promoting lodging specials and events (LA Times) through targeted digital campaigns.

Spring Advertising: $26,000 (Two-month campaign) Focused campaigns on winter events (Orange County News Group) and lodging specials, including Danish Days and Julefest.

Account Service Retainer: $18,000 ($1,500/month) Managing all account activities, including oversight of creative production, meetings, and reporting.

Crowdriff Subscription: $7,000 (Yearly) Visual content marketing software for sourcing and optimizing travel brand visuals.

Contingency Funds: $44,500 Flexible budget for unplanned opportunities, requiring prior client approval for any expenditure.

Grand Total: $264,500
An agency commission of 15% will apply to all media expenses. For any non-commissionable media, a 15% markup will be applied. We ensure transparency and flexibility in our recommendations to prioritize quality over commission potential.

Areas not covered by agency commissions, like social media management and website development, will incur an hourly fee of $100.

The only fixed retainer in our plan is an Account Service fee of $1,500 per month.

This budget is fixed for the first year of the 3 year agreement encompassing all media placement expenses with integrated TJA commissions. Each budget category is adjustable based on project needs, with expenditures needing prior approval from the City for any significant changes.
45 Conclusion
The partnership between TJA Advertising & Public Relations and the City of Solvang aims to continue to transform Solvang into a premier travel destination while fostering local business growth. We are enthusiastic about the opportunities that lie ahead and are committed to working collaboratively to achieve shared objectives that elevate Solvang’s tourism brand.

Together, we can craft compelling narratives, promote diverse experiences, and attract visitors eager to explore all that Solvang has to offer.

We are excited about the possibility of continuing our partnership and eagerly await the opportunity.

Sincerely,
TJA Advertising & Public Relations, Inc.

Management Team for Solvang
John Sorgenfrei | Account Supervisor
Claudia Torkelson | Marketing and Communications Manager Rick Turton | Website/Online Director
Tom Walker | Website Design
Quint Stevens | Creative Director
Melissa Hageman | Finance Manager
City of Solvang Marketing Plan 15
46 TJA Advertising & Public Relations, Inc.

S Corporation
Main Office:
500 Cypress Street, Suite S11, Pismo Beach, CA 93449
(805) 541-6020 | (805) 541-6022 FAX | [email protected] 47 CITY OF SOLVANG
Applicant/Interested Party Campaign Contribution Disclosure Form 1644 Oak Street I Solvang, CA 93463 I www.ciryofsolvang.com I (805) 688-5575 - - - . - - 7 APPLICANT/INTERESTED PARTY INFORMATION a - - � .I Applicant Name: John Sorgenfrei
Phone: 805-441 -0328
Representative/Agent: T JA Advertising
I Email (required): [email protected]
Phone: 805-441-0328 I Email: [email protected]
Mailing Address: 500 C ypress S treet
City: Pismo Beach
Website: tjaadvertising.com
I State: CA
Name and subject matter of applicant's proceeding:

Advertising
I Z
ip: 93448
CONTRIBUTION DISCLOSURE-(GOVERNMENT cot>E.SECTION 84308) - - -. - .. -. - - -- - -
Please list all contributions in excess of $250 (either as a single payment or in aggregate) made within the past 12 months to officers of the agency involved in the above-mentioned proceeding by any parties (applicants) or their agents or representatives, including corporations, limited liability companies (LL Cs), or other business entities and principals thereof, that are affiliated with the above-referenced proceeding. You may attach additional pages as necessary to list contributions made to involved agency officers and provide additional information about the contributor's relationship with the recipient.

Contributor Name:

Date of Contribution I Recipient Office/Candidate I Contribution I Refund: Yes or No; Amount($): Date of Refund.
� By checking this box I certify that I have not given any contributions consistent with Government Code Section 84308
I
' - - -·�---�-- - ------------�----------------- --.------ --�--------� ·------ ------, ' ACKNOWLEDGEMENT _ _ __ _ ____ _ _ _ j This form must be updated after each contribution, and no less than 45 days before any agency consideration regarding the abovereferenced application. Completion of this form does not waive or in any way impact a party's obligation to disclose such contributions over $250 on the record of the proceeding pursuant to Government Code section 84308(e). • ry that the information which has been included in this Disclosure Form is true and correct:

OFFICIAL USE ONLY
File/Project No: Date Received:
48 Tom Jones & Associates, Inc.

EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 49 Tom Jones & Associates, Inc.
or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 50 Tom Jones & Associates, Inc.

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
51 CITY OF SOLVANG
Applicant/Interested Party Campaign Contribution Disclosure Form 1644 Oak Street I Solvang, CA 93463 I www.ciryofsolvang.com I (805) 688-5575 - - - . - - 7 APPLICANT/INTERESTED PARTY INFORMATION a - - � .I Applicant Name: John Sorgenfrei
Phone: 805-441 -0328
Representative/Agent: T JA Advertising
I Email (required): [email protected]
Phone: 805-441-0328 I Email: [email protected]
Mailing Address: 500 C ypress S treet
City: Pismo Beach
Website: tjaadvertising.com
I State: CA
Name and subject matter of applicant's proceeding:

Advertising
I Z
ip: 93448
CONTRIBUTION DISCLOSURE-(GOVERNMENT cot>E.SECTION 84308) - - -. - .. -. - - -- - -
Please list all contributions in excess of $250 (either as a single payment or in aggregate) made within the past 12 months to officers of the agency involved in the above-mentioned proceeding by any parties (applicants) or their agents or representatives, including corporations, limited liability companies (LL Cs), or other business entities and principals thereof, that are affiliated with the above-referenced proceeding. You may attach additional pages as necessary to list contributions made to involved agency officers and provide additional information about the contributor's relationship with the recipient.

Contributor Name:

Date of Contribution I Recipient Office/Candidate I Contribution I Refund: Yes or No; Amount($): Date of Refund.
� By checking this box I certify that I have not given any contributions consistent with Government Code Section 84308
I
' - - -·�---�-- - ------------�----------------- --.------ --�--------� ·------ ------, ' ACKNOWLEDGEMENT _ _ __ _ ____ _ _ _ j This form must be updated after each contribution, and no less than 45 days before any agency consideration regarding the abovereferenced application. Completion of this form does not waive or in any way impact a party's obligation to disclose such contributions over $250 on the record of the proceeding pursuant to Government Code section 84308(e). • ry that the information which has been included in this Disclosure Form is true and correct:

OFFICIAL USE ONLY
File/Project No: Date Received:
52 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.e
Meeting Date: June 9, 2025
SUBJECT: Approve the Agreement with Islett Agency, Inc for Organic Social Media Marketing for the Amount not to Exceed $187,500 for the term July 01, 2025 – June 30, 2028, and authorize the Mayor to execute on behalf of the City PREPARED BY: Candice Libera, Marketing & Events Coordinator DISCUSSION:

Over the past two years, Islett Agency has played a pivotal role in elevating Solvang’s online presence and reinforcing its image as a premier travel destination in California. Through a targeted and consistent social media strategy, Islett has significantly expanded the reach and engagement of the City’s tourism-focused channels, effectively showcasing Solvang’s unique charm, events, and visitor experiences to both regional and national audiences.

The agency has successfully curated compelling content that aligns with Solvang’s brand—highlighting its Danish heritage, local businesses, seasonal festivities, and scenic attractions. Their efforts have translated into measurable growth in follower counts, audience interactions, and post reach across platforms such as Instagram, Facebook, and TikTok. Notably, Islett has leveraged emerging trends and platform algorithms to keep Solvang at the forefront of digital tourism marketing.

In addition to content creation and account management, Islett Agency has provided valuable campaign strategy, analytics reporting, and cross-promotion with regional partners to enhance visibility and drive visitation. Their contributions have helped maintain Solvang’s relevance in an increasingly competitive tourism market while supporting the City’s broader economic development goals.

Given their strong performance and the momentum built to date, staff recommends a continued partnership leveraging Islett Agency’s expertise and ensuring continuity in the City’s tourism marketing efforts.

ALTERNATIVES:
1) The City Council could deny this request and direct staff to issue a new Request for Proposals (RFP).
2) The City Council could approve a shorter term.
3) The City Council could provide alternate direction to staff.

FISCAL IMPACT:

The total fiscal impact is $187,500 over the three-year term of the agreement. This amount includes a 5% annual cost adjustment based on the Consumer Price Index (CPI). The expenditure is funded annually through Transient Occupancy Tax (TOT) revenues and is included in the City’s Marketing budget.

ATTACHMENTS:

A – Islet Professional Services Agreement
53 Islett Agency, Inc.

CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 1st day of July, 2025 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and ISLETT AGENCY INC, a California Corporation with its principal place of business at 310 Termino Ave, Long Beach, CA 90814 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.

1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $187,500 (includes 5% CPI cost adjustment), unless and until this Agreement is amended as provided herein. 54 Islett Agency, Inc.

1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_None
55 Islett Agency, Inc.

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.

2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.

2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be 56 Islett Agency, Inc.
conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

2.07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement. 57 Islett Agency, Inc.

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

4.04 Termination: This agreement shall terminate on June 30, 2028, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than 58 Islett Agency, Inc.
fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.

6.0 MISCELLANEOUS

6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY
TO: CITY OF SOLVANG
Copy to:

TO: CONSULTANT

ADDRESS
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Chelsea O’Sullivan, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
Islett Agency, Inc.

Liana Cabrera, President
310 Termino Ave
Long Beach, CA 90814

6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties. 59 Islett Agency, Inc.

6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.07. Integration and Modification:
(a) This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
(b) In the event of any conflict between the terms of this agreement and the terms of an exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this agreement. In the event an exhibit incorporates by reference any additional physical documents, websites, web links or other electronic location not under the control of the City, the parties agree that such additional documents shall have no impact on this agreement and shall be deemed to be void unless actually attached to the exhibit that purports to incorporate such additional document. Notwithstanding the foregoing sentence, the provisions of Section 2.05 of this agreement shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this agreement, even if such exhibit purports to affect the provisions of Section 2.05.

Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall have no force or effect unless City has expressly agreed to such limitation by providing the initials of its authorized representative here: .

6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
60 Islett Agency, Inc.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.

6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.

6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG CONTRACTOR
ISLETT AGENCY, INC.

David Brown, Mayor
ATTEST:

Liana Cabrera, President

APPROVED AS TO FORM
Richards, Watson & Gershon
Annamarie Porter, City Clerk Chelsea O’Sullivan, City Attorney 61 Islett Agency, Inc.

EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
62 SOCIAL MEDIA MARKETING PROPOSAL JUNE 2025 to JUNE 2028

SOLVANG
USA

PREPAREDBY
63 SOCIAL MEDIA MARKETING
+ CONTENT PACKAGE
DELIVERABLES POST FREQUENCY:
15/month

MONTHLY
SOCIAL

MARKETING
a team of four [4] dedicated social
media experts
monthly form outlining upcoming
holidays and marketing initiatives
optimize social media platforms
bi-weekly editorial calendars with one
[1] round of revisions
custom hashtag development
attend and present at quarterly city
council meetings
STRATEGY:
custom social media marketing
strategy
30-minute weekly strategy and touch
base session with your islett team of
experts
REPORTING:
quarterly + monthly report

INBOUND COMMUNITY MANAGEMENT
[Mon-Fri]:
engage with comments on posts
engage with tagged posts
engage with geotagged posts
respond to direct messages
PLATFORMS:

Instagram, Facebook, TikTok
repost tagged Instagram Stories
[M-F]
CONTENT:
source and curate visitor posts
source and curate Solvang business
content
recommended: annual content
shoots [a la carte below]
07/25-06/26 $4,200/MO
07/26-06/27 $4,400/MO
07/27-06/28 $4,600/MO
ANNUAL

OVERVIEW
ITEMIZED SERVICES:

Social Media Marketing x 12
Photoshoot x 1
Video Production x 1
Giveaway Management x 1
07/25-06/26 $59,650
07/26-06/27 $62,500
07/27-06/28 $65,350
64 A LA CARTE SERVICEOFFERINGS

PHOTOSHOOT
Full day 6-8 hour
documentary-style photoshoot
DELIVERABLES:
90 final retouched images
islett pre-production planning
onsite assistance from islett
content ownership
includes travel expenses
Full day 6-8 hour
documentary-style photoshoot
DELIVERABLES:

VIDEO

PRODUCTION
30-40 final edited social media video
[vertical] for Instagram Reels + TikTok
storyboard & concept development for
each video
music & sound selection
short form video trend monitoring
pre-production + onsite assistance from
islett agency

GIVEAWAY

MANAGEMENT
1 annual giveaways
DELIVERABLES:

Brand Partner Identification & Outreach
Coordinate Giveaway Logistics with
Brand Partners
Giveaway Content Creation
Winner Selection and Notification
07/25-06/26 $4,200
07/26-06/27 $4,400
07/27-06/28 $4,600
07/25-06/26 $4,000
07/26-06/27 $4,200
07/27-06/28 $4,400
07/25-06/26 $1,050
07/26-06/27 $1,100
07/27-06/28 $1,150
65 Islett Agency, Inc.

EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 66 Islett Agency, Inc.
or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 67 Islett Agency, Inc.

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
68 CITY OF SOLVANG
Applicant/Interested Party Campaign Contribution Disclosure Form 1644 Oak Street │ Solvang, CA 93463 │ www.cityofsolvang.com │ (805) 688-5575

APPLICANT/INTERESTED PARTY INFORMATION
Applicant Name:

Phone: Email (required):

Representative/Agent:

Phone: Email:

Mailing Address:

City: State: Zip:

Website:

Name and subject matter of applicant’s proceeding:

CONTRIBUTION DISCLOSURE (GOVERNMENT CODE SECTION 84308) Please list all contributions in excess of $250 (either as a single payment or in aggregate) made within the past 12 months to officers of the agency involved in the above-mentioned proceeding by any parties (applicants) or their agents or representatives, including corporations, limited liability companies (LLCs), or other business entities and principals thereof, that are affiliated with the above-referenced proceeding. You may attach additional pages as necessary to list contributions made to involved agency officers and provide additional information about the contributor's relationship with the recipient.

Contributor Name:

Date of Contribution Recipient Office/Candidate Contribution Amount ($):

Refund: Yes or No;
Date of Refund.
☐ By checking this box I certify that I have not given any contributions consistent with Government Code Section 84308

ACKNOWLEDGEMENT
This form must be updated after each contribution, and no less than 45 days before any agency consideration regarding the abovereferenced application. Completion of this form does not waive or in any way impact a party's obligation to disclose such contributions over $250 on the record of the proceeding pursuant to Government Code section 84308(e).

I declare under penalty of perjury that the information which has been included in this Disclosure Form is true and correct:

Signature: _______________________________________________ Date: ______________________________ Print Name: ______________________________________________

OFFICIAL USE ONLY
File/Project No: Date Received:
69 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.f
Meeting Date: June 9, 2025
SUBJECT: Approve the Agreement with Anna Ferguson dba Stiletto Marketing for PR and media relations in the amount of $136,188 plus $52,016 paid media budget for a total Contract Amount not to Exceed $188,204 for the term July 01, 2025 – June 30, 2028, and authorize the Mayor to execute on behalf of the City PREPARED BY: Candice Libera, Marketing & Events Coordinator DISCUSSION:

On April 13, 2025, the City of Solvang entered into a Professional Services Agreement with Anna Ferguson dba Stiletto Marketing to provide strategic public relations and media outreach services focused on enhancing Solvang’s tourism visibility and brand identity.

Over the course of the current agreement, Ms. Ferguson has effectively supported the City’s tourism goals by:
• Securing regional and national media placements,
• Developing and distributing press releases aligned with key events and initiatives, • Organizing media visits and influencer engagements, and • Providing strategic PR counsel in support of Solvang’s tourism and economic development efforts.

The current agreement is set to expire on June 30, 2025. Staff is recommending continuing these services without interruption, particularly as the City enters a critical planning period for seasonal campaigns and event promotion.

Under the proposed extension, the scope of services and deliverables will remain substantially the same, with a continued emphasis on media outreach, press coordination, and collaborative messaging aligned with the City's tourism brand.

ALTERNATIVES:
1) The City Council could deny this request and direct staff to issue a new Request for Proposals (RFP).
2) The City Council could approve a shorter term.
3) The City Council could provide alternate direction to staff.

FISCAL IMPACT:

The total fiscal impact is $188,204 over the three-year term and includes a 5% annual cost adjustment based on the Consumer Price Index (CPI). This is accounted for annually through the Transient Occupancy Tax (TOT) revenues and is included in the City’s Marketing budget.

ATTACHMENTS:

A –Agreement with Anna Ferguson dba Stiletto Marketing
70 Anna Ferguson dba Stiletto Marketing

CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 1st day of July, 2025 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and ANNA FERGUSON dba STILETTO MARKETING, an individual with its principal place of business at 3080 Santa Ynez Avenue, Santa Ynez, CA 93460 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.

1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A of $136,188 for services, plus a media budget of $52,016 for a total amount not to exceed $188,204 (includes 5% CPI cost adjustment), unless and until this Agreement is amended as provided herein. 71 Anna Ferguson dba Stiletto Marketing

1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_None

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
72 Anna Ferguson dba Stiletto Marketing

2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.

2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of 73 Anna Ferguson dba Stiletto Marketing
this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

2.07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
74 Anna Ferguson dba Stiletto Marketing
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

4.04 Termination: This agreement shall terminate on June 30,2028, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or 75 Anna Ferguson dba Stiletto Marketing
subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.

6.0 MISCELLANEOUS

6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY
TO: CITY OF SOLVANG
Copy to:

TO: CONSULTANT

ADDRESS
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Chelsea O’Sullivan, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
Anna Ferguson dba Stiletto Marketing
Anna Ferguson, Sole Proprietorship
3080 Santa Ynez Avenue
Santa Ynez, CA 93460

6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations 76 Anna Ferguson dba Stiletto Marketing
developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.07. Integration and Modification:
(a) This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
(b) In the event of any conflict between the terms of this agreement and the terms of an exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this agreement. In the event an exhibit incorporates by reference any additional physical documents, websites, web links or other electronic location not under the control of the City, the parties agree that such additional documents shall have no impact on this agreement and shall be deemed to be void unless actually attached to the exhibit that purports to incorporate such additional document. Notwithstanding the foregoing sentence, the provisions of Section 2.05 of this agreement shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this agreement, even if such exhibit purports to affect the provisions of Section 2.05.

Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall have no force or effect unless City has expressly agreed to such limitation by providing the initials of its authorized representative here: .

6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement. 77 Anna Ferguson dba Stiletto Marketing

6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.

6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG CONTRACTOR
ANNA FERGUSON dba STILETTO MARKETING
David Brown, Mayor
ATTEST:

Anna Ferguson, Sole Proprietorship

APPROVED AS TO FORM
Richards, Watson & Gershon
Annamarie Porter, City Clerk Chelsea O’Sullivan, City Attorney 78 Anna Ferguson dba Stiletto Marketing

EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
79 EXHIBIT A
PROPOSAL FOR CONTRACT EXTENSION – TO REFLECT WORK JULY 1, 2025,

SCOPE OF SERVICES
Scope of Work – SolvangUSA (Tourism function)
On a monthly basis, Consultant will:
● Write, edit (with direction from City Manager, Marketing and Events Coordinator, and/or other City staff), and distribute any press announcements which might need to go out during a particular month, either full length press releases, brief media alerts, or pitches. o Releases or pitches will be pushed out to local, near-regional, far-regional outlets, as well as appropriate national / industry publications, outlets, and contacts, with exact distribution audience to be determined by content of each finalized, written work.
o Work includes creating and/or editing and distributing the press release(s) or pitch(es), as well as any necessary correspondence with press/media/writers surrounding the announcement(s)*.
* Coordination of any resulting media visit requests falls within this work. ● Write, edit (with direction from City Manager, Marketing and Events Coordinator, and/or other City staff), and share with Marketing team any necessary content for additional uses such as consumer-facing newsletters, website copy, advertising, and/or social media campaigns.
● Conduct general media pitching and media outreach which is not necessarily tied to a specific press release or announcement; this would entail ongoing outreach to various editors, writers, outlets, and so forth.
● Field and respond to inbound media/PR and influencer requests for further information, photos, or possible media visits.
● Schedule, compile, and run through any one-off media itineraries and associated visits, or media group / media FAM tours of the destination and surrounding area. ● Pitch, plan and coordinate press / media / influencer stays or property visits, and/or any media preview events for new initiatives or events.
● Review inbound media queries / pitch opportunities on a regular basis and subsequently pitch in response to any appropriate queries, and conduct any required journalist follow-up.
● Conduct initial review of appropriate editorial calendars to determine a more precise pitching schedule for upcoming months or year ahead.
● Attend regular meetings with SolvangUSA Marketing team and/or appropriate City staff or Committees to keep up-to-date on Solvang happenings, brainstorming, upcoming media visit briefing, etc.
● Coordinate photo / video shoots, if necessary, for editorial or social media use.

THROUGH JUNE 30, 2028
80 o Professional-quality, high-resolution photos are required to submit along with any and all associated press releases, media alerts, or pitches. ● Provide brief, monthly wrap-up report with status of editorial coverage; new developments during prior month and any existing implementation game-plan; reminders about upcoming/impending media visits.
o Reports to include any accessible or appropriate media valuation numbers and/or stats for prior month.
● Act as the interim media/PR liaison with other regional and statewide DMOs including Visit the Santa Ynez Valley, Visit Santa Barbara, Central Coast Tourism Council, and Visit California, as well as local Chambers of Commerce, to align Solvang efforts with peers and to alert them to Solvang initiatives for potential media pitching opportunities. ● Work regularly with SolvangUSA social media team(s) to offer links to news coverage, copy that has been created, or other content ideas for use in posts or campaigns. ● Communicate with City Planning department(s) for upcoming developments, openings, or major changes that might be of tourism interest.
● Communicate with Solvang Visitor Center staff / management as to VC trends, visitor numbers/stats, concerns, visitation feedback.
● Converse with Solvang Visitor Center and Solvang Chamber of Commerce to align marketing efforts and to support the Solvang business community, as necessary. ● Attend regular meetings of the Solvang City Council, in-person or via Zoom, as well as Solvang Tourism Advisory Committee (or similar) meetings, as is appropriate.

Focal Points and Goals for July 2025 through June 2026
● Emphasis on cultural pursuits and efforts in Solvang (such as Museum initiatives and news, Solvang Festival Theater offerings); Solvang’s Danish / Denmark ties, both present-day and heritage; and, Solvang history.
● Appropriate use of new City-owned tracking data to better inform future press and media efforts, as far as target media contacts and optimal influencer audience demographics.

Proposed / Potential / Sample Timeline for Work, July 2025 through June 2026 [POTENTIAL] DELIVERABLE(S):

As part of the deliverables for any of these that have a press release component, any associated media valuation reports or stats will be presented to and/or handed over to the City prior to termination of Contract period.

July 2025 Press Release
● Solvang Julefest ‘25-‘26 (preliminary press release for Nov / Dec / Jan 2026 event) ● Content and format of July 2025 / initial Solvang Julefest press release to be discussed with City and event staff, and/or Committees, prior to creation and distribution. 81 August 2025 Press Release
● Fall 2025 Travel Stories and Events (Sept / Oct / Nov / Dec / Jan 2026), to possibly include:
o Solvang Danish Days (reminder about September 19-21, 2025 event) o (potential) SYV Hispanic Heritage Celebration (September / October) o Various Car Shows or other events scheduled for fall months o SYV Scarecrow Fest, Solvang Farmer Pumpkin Patch, Solvang Haunted House (October)
o Solvang Julefest (reminder and follow-up, any new event details as necessary)
● Content and format of August 2025 press release to be discussed with City and event staff, and/or Committees, prior to creation and distribution.

October / November 2025 Press Release
● Solvang Julefest (follow-up press releases, as necessary, for 2025-2026 event) ● Content and format of follow-up Solvang Julefest press releases to be discussed with City and event staff, and/or Committees, prior to creation and distribution.

December 2025 into January 2026 Press Release(s)
● Solvang Julefest (follow-up press releases, as necessary, for 2025-2026 event) ● Content and format of follow-up Solvang Julefest press releases to be discussed with City and event staff, and/or Committees, prior to creation and distribution. ● “What’s New” in Solvang and “What’s on the Horizon for 2026,” to possibly include:
o Any new / Q1 2026 events scheduled
o Opened-in-2025 or revamped / expanded Solvang businesses or activities, plus expected openings for 2026 (e.g., new eateries or bars, new wine tasting establishments, new shops or attractions / activities, new tours, new hotels) ● Content and format of “What’s New” press release to be discussed with City staff and/or Committees prior to creation and distribution.
● JULY 4th / USA Semiquincentennial* plans for Solvang’s “Fourth” and whole of 2026 celebration year, to possibly include:
o Any enhanced Fourth of July (2026) events scheduled in honor of the special celebration
o Additional, Solvang-specific 2026 milestones or anniversaries, such as Birkholm’s Bakery’s 75th (which is July 26, 2026)
● Content and format of “250th” press release to be discussed with City staff and/or Committees prior to creation and distribution.

Early-January 2026 Press Release or Pitches
● Winter (“off” or “low” season) Travel Stories and Events (January through March/April 2026), to possibly include:
o Support of Visit SYV’s Santa Ynez Valley Restaurant Weeks, with a focus on participating Solvang businesses (January 2026 dates)
o City-sponsored events scheduled for January through March/April, such as 2026 Solvang Brick & Builds
o Other Solvang events, milestones, business anniversaries, museum exhibits, openings, etc.
o Ideas or suggested itineraries for family travel during schools’ Winter and Spring Breaks, or “Ski Week” travel alternatives
82 o Ideas or suggested itineraries for “cozy” winter travel through the area, and/or Valentine’s escapes
o Tips for Solvang trips in the off-season, with midweek and budget-friendly travel in mind (possibly highlighting Solvang travel packages or promos) o Easter happenings or Spring-themed initiatives (Easter is April 5, 2026) ● Content and format of early-January press release(s) to be discussed with City staff and/or Committees prior to creation and distribution.

Early-April 2026 Press Release
● Summer Travel Stories and Events (May through September), to possibly include:
o Santa Barbara Wine Country Half Marathon (May 2026)
o Solvang Chamber of Commerce Music in the Park (starts late-June) o SYV Pride Parade and Festival (June 2026)
o *Fourth of July (July 4, 2026)
o Solvang Danish Days (September 2026)
o Other events, milestones, business anniversaries, museum exhibits, openings, etc.
● Content and format of early-April press release to be discussed with City staff and/or Committees prior to creation and distribution.

Media Support and Pitching – ONGOING, through June 2026 ● Any necessary support of media efforts by Solvang businesses, nonprofits, or other institutions, such as art exhibits and openings at the various museums, as an example. ● General media pitching and media outreach which is not necessarily tied to a specific press release or announcement; ongoing outreach to gauge interest in the destination, either individually or as a whole along a “theme” (e.g., California Central Coast road trips, Europe-in-America, etc.).

SOLVANG TOURISM MONTHLY RETAINER FEE – JULY 2025 THROUGH JUNE 2026:
● $3,600.00 per month (to include use of specific CISION and CoverageBook components for media tasks – these are media tracking platforms to which Consultant subscribes on a monthly basis)
RECOMMENDED MEDIA EXPENSE BUDGET – JULY 2025 THROUGH JUNE 2026:
● $16,500.00 (12-month period; July 1, 2025 through June 30, 2026) o Media hosting and/or wire services funds, occasional awards entry fees, and the like, which would allow for approximately $1,375.00 per month of any additional, agreed-upon expenses that might arise. Any unused funds would roll over to the following month. Funds would be used for any travel or hosting expenses for specific media visits/contacts which Solvang might incur and/or need to reimburse (such as gas or airfare, Solvang hotel costs, meals, etc., when contact is not hosted by local hotels, restaurants, or other businesses or 83 activities). Funds may also be used for additional wire services such as press release distribution via PR Newswire, or similar.

SOLVANG TOURISM MONTHLY RETAINER FEE – JULY 2026 THROUGH JUNE 2027:
● $3,780 per month (to include use of specific CISION and/or other components for media tasks – these would be digital platforms to which Consultant subscribes on a monthly basis) RECOMMENDED MEDIA EXPENSE BUDGET – JULY 2026 THROUGH JUNE 2027:
● $17,325.00 (12-month period; July 1, 2026 through June 30, 2027) o Media hosting and/or wire services funds, occasional awards entry fees, and the like, which would allow for approximately $1,443.75 per month of any additional, agreed-upon expenses that might arise. Any unused funds would roll over to the following month. Funds would be used for any travel or hosting expenses for specific media visits/contacts which Solvang might incur and/or need to reimburse (such as gas or airfare, Solvang hotel costs, meals, etc., when contact is not hosted by local hotels, restaurants, or other businesses or activities). Funds may also be used for additional wire services such as press release distribution via PR Newswire, or similar.

SOLVANG TOURISM MONTHLY RETAINER FEE – JULY 2027 THROUGH JUNE 2028:
● $3,969 per month (to include use of specific CISION and/or other components for media tasks – these would be digital platforms to which Consultant subscribes on a monthly basis) RECOMMENDED MEDIA EXPENSE BUDGET – JULY 2027 THROUGH JUNE 2028:
● $18,191.25 (12-month period; July 1, 2027 through June 30, 2028) o Media hosting and/or wire services funds, occasional awards entry fees, and the like, which would allow for approximately $1,515.94 per month of any additional, agreed-upon expenses that might arise. Any unused funds would roll over to the following month. Funds would be used for any travel or hosting expenses for specific media visits/contacts which Solvang might incur and/or need to reimburse (such as gas or airfare, Solvang hotel costs, meals, etc., when contact is not hosted by local hotels, restaurants, or other businesses or activities). Funds may also be used for additional wire services such as press release distribution via PR Newswire, or similar.
84 Anna Ferguson dba Stiletto Marketing

EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 85 Anna Ferguson dba Stiletto Marketing
or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 86 Anna Ferguson dba Stiletto Marketing

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
87 88

CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.g
Meeting Date: June 9, 2025
SUBJECT: For Second Reading Adoption by Title Only Ordinance 25-0382 amending Chapter 2 Fire Prevention and Protection of Title 10 (Building Codes) of the Solvang Municipal Code, Adopting the Fire Severity Zone Map in a Local Responsibility Area (LRA) Pursuant California Government Code Section 51178.5, as recommended by the California Dept. of Forestry and Fire Protection under the Direction of the Office of the State Fire Marshal and making a determination of Exemption under the California Environmental Quality Act PREPARED BY: A. Rafael Castillo, AICP, Planning & Building Manager

DISCUSSION
At a public hearing on May 27, 2025, Ordinance 25-0382 was introduced for a first reading. The Ordinance amends Title 10, Building Code Regulations, chapter 2 Fire Prevention and Protection to adopt a new fire hazard severity zones map from the State Fire Marshal pursuant to California Government Code Section 51178. The proposed amendments included the following:
• Adopting a new fire hazard severity zone map, replacing the previously map which was not adopted;
• Adding a new section to Title 10, Building Codes, 10-2-4 creating code language for the adopted map.

The City Council voted 5-0 to adopt the proposed Solvang Municipal Code Amendments. Amendments to the City’s Zoning Ordinance require a second reading to fully adopt changes. The proposed changes will go into effect July 9, 2025.

ALTERNATIVES:

None. Gov. Code Section 51179 requires the City to designate, by ordinance, moderate, high, and very high fire hazard severity zones within 120 days of receipt of recommendations from the Fire Marshal.

We received the Fire Marshal’s recommendations on March 10, 2025. Therefore, the City must adopt this map prior to July 8, 2025. City staff has consulted with the Santa Barbara County Fire Department and they concur with the State Fire Marshal’s assessment.

FISCAL IMPACT:

None.

ATTACHMENTS:

A. Ordinance 25-0382
89 ORDINANCE NO. 25-0382

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA AMENDING CHAPTER 2 FIRE PREVENTION AND PROTECTION OF TITLE 10 (BUILDING

CODES) OF THE SOLVANG MUNICIPAL CODE, ADOPTING THE FIRE SEVERITY ZONE

MAP IN A LOCAL RESPONSIBILITY AREA (LRA) PURSUANT CALIFORNIA GOVERNMENT CODE SECTION 51178.5, AS RECOMMENDED BY THE CALIFORNIA DEPT. OF FORESTRY AND FIRE PROTECTION UNDER THE DIRECTION OF THE

OFFICE OF THE STATE FIRE MARSHAL AND MAKING A DETERMINATION OF

EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, the State Fire Marshal of the California Department of Forestry and Fire Protection is required to identify areas in the State of California as moderate, high, and very high fire severity zones based on consistent statewide criteria and based on the severity of the fire hazard that is expected to prevail in those areas; and
WHEREAS, moderate high, and very high fire hazard severity zones are based on fuel loading, slope, fire, weather, and other relevant factors including areas where winds have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread; and WHEREAS, The City of Solvang is the designated a “local agency” as defined in Government Code Section 51177(e); and
WHEREAS, In accordance with Government Code Section 51179(a), the City of Solvang hereby designates the Fire Hazard Severity Zones in its jurisdiction as recommended by the State Fire Marshal pursuant to Government Code section 51178 and received by the City on March 10, 2025; and
WHEREAS, In accordance with California Government Code section 51178.5, within 30 days of receiving the Fire Hazard Severity Zones as recommended by the State Fire Marshal, the City of Solvang made the information available for public review and comment and presented the information in a format that was understandable and accessible to the general public including but not limited to maps, information, and social media posts; and WHEREAS, The City of Solvang finds that this Ordinance is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code section 21080(b)(1) and CEQA Guidelines Section 15002(i), as a ministerial action, required by Government Code section 51179(a); and
WHEREAS, the City Council determines that the proposed amendments are in the interests of the general community welfare.

NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:

SECTION 1. The City of Solvang hereby designates the Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to California Government Code Section 51178, as shown in Exhibit A.

SECTION 2. The map, approved by the City of Solvang as shown in Exhibit A is hereby incorporated by reference and Entitled “City of Solvang Fire Hazard Severity Zones”.

SECTION 3. The following section is added to Title 10 Building Codes, Chapter 2 Fire Protection and Prevention as follows:
§ 10-2-4. Fire Hazard Severity Zones.

A. Purpose. The purpose of the map is to identify areas in the state as moderate, high, and very 90 high fire hazard severity zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, and other relevant factors including areas where winds have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.

B. Fire Severity Zones Adoption. The City designates fire severity zones as recommended by the State Fire Marshal pursuant to Government Code section 51178. These zones are mapped moderate, high, and very high.

C. Fire Severity Map Determination. In instances where a single parcel of land includes multiple Fire Hazard Severity Zone designations, including but not limited to Moderate, High, or Very High, the entire parcel shall be considered as falling within the highest designated zone present on any portion of the parcel.

D. Copies of Fire Severity Map. The fire severity map shall be maintained in electronic format by the City of Solvang, as authorized by the planning manager. These copies shall be available on the city’s website.

SECTION 4. This Ordinance is statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code section 21080(b)(1) and CEQA Guidelines Section 15002(i), as a ministerial action, required by Government Code section 51179(a).

SECTION 5. If any section, subsection, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this ordinance.

SECTION 6. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk.

The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

PASSED, APPROVED, AND ADOPTED on this 9th day of June 2025.

David Brown, Mayor
APPROVED AS TO FORM: ATTEST:

Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 91 STATE OF CALIFORNIA )

COUNTY OF SANTA BARBARA ) SS

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 25-0382 was duly introduced at a regular meeting of the City Council held on the 27th day of May, 2025, and was duly adopted at a regular meeting of said City Council held on the 9th day of June, 2025, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
92 Exhibit A
City of Solvang Fire Hazard Severity Zones
93    
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Adopted Fire Severity Zones
City of Solvang
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Fire Severity Zones
Very High
High
Moderate
Not Classified
As Identified by the State Fire Marshal for Local
Responsibility Area (LRA)
Data Sources:

CAL FIRE Fire Hazard Severity Zones
CAL FIRE State Responsibility Areas
City of Solvang GIS
March 10, 2025
City of Solvang Adoption: June 9, 2025 Ord 25-0382
94 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.h
Meeting Date: June 9, 2025
SUBJECT: Second Reading and Adoption by Title Only, Ordinance No. 25-0380 Amending the Title of Chapter 6 of Title 2 of the Solvang Municipal Code and Sections 1-11-2(B)(10), 2-6-1 and 2-6-3(A) and (B) to revise the name of the Measure U Citizens’ Oversight Committee to the Revenue Measures Oversight Committee and Finding such action to be Exempt from the California Environmental Quality Act
PREPARED BY: Chelsea O’Sullivan, City Attorney
DISCUSSION:

The City of Solvang’s Measure U Citizens’ Oversight Committee is an advisory committee appointed by the City Council for the purpose of providing oversight over the expenditure of funds from the tax established by Measure U and to help ensure accountability to voters, as required by Measure U. With the subsequent adoption of Measure E by the voters in 2024, the City Council has decided to assign oversight of the revenue from both measures to the existing Committee.

Since the Measure U Citizen’s Oversight Committee was created in the Municipal Code, the City Council directed that this ordinance be brought forward to change the name of the Committee in the Code. The proposed ordinance would change the Committee’s name to the “Revenue Measures Oversight Committee” and amend various sections of the Code to use the new name. The proposed ordinance makes no other changes.

On May 12, 2025 the Council introduced Ordinance No. 0380. The Ordinance is now before the Council for second reading and adoption.

ALTERNATIVES: The City Council could choose to not adopt the proposed change and give further direction to staff.

FISCAL IMPACT: None.

ATTACHMENTS:

A. Ordinance 25-0380
95 0-25-0380 Revenue Measures Oversight Committee
ORDINANCE NO. 25-0380

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA AMENDING THE TITLE OF CHAPTER 6 OF TITLE 2 OF THE SOLVANG MUNICIPAL CODE AND SECTIONS 1-11-2(B)(10), 2-6-1 AND 2-6-3(A) and (B) TO REVISE THE NAME OF THE MEASURE U CITIZENS’ OVERSIGHT COMMITTEE TO THE

REVENUE MEASURES OVERSIGHT COMMITTEE AND FINDING SUCH ACTION TO

BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, the Measure U Citizens’ Oversight Committee in the City of Solvang (“City”) is an advisory committee appointed by the City Council of the City for the purpose of reviewing the revenue and expenditure funds from the tax established by Ordinance No. 22-0363 and to help ensure accountability to voters regarding such expenditures; and WHEREAS, the City Council has asked the Committee to take on additional oversight responsibilities and desires to change the name of the Committee accordingly.

NOW, THEREFORE, the City Council of the City of Solvang does hereby ordain as follows:

SECTION 1. The title of Chapter 6 (Measure U Citizens’ Oversight Committee) of Title 2 (Boards and Commissions) of the Solvang Municipal Code is hereby amended to read as follows:
“Chapter 6. Revenue Measures Oversight Committee”
SECTION 2. Section 2-6-1 (Purpose and scope) of the Solvang Municipal Code is hereby amended to read as follows:
“The Revenue Measures Oversight Committee is an advisory committee appointed by the city council of the city of Solvang. The purpose of the committee is to review the revenue and expenditure of funds from taxes established by the voters, as assigned by the City Council, and to help ensure accountability to voters regarding such expenditures.”
SECTION 3. Subsections (A) and (B) of Section 2-6-3 (Committee membership and administration) of the Solvang Municipal Code is hereby amended to read as follows:
“A. Membership. The Revenue Measures Oversight Committee shall be comprised of five members.

B. Appointment. Each city council member shall appoint one member of the Revenue Measures Oversight Committee.”
SECTION 4. Subsection B.10 of Section 1-11-2 (Designated positions) of the Solvang Municipal Code is hereby amended to read as follows:
“10. Revenue Measures Oversight Committee members.”
SECTION 5. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA) and the City’s environmental procedures. The City has determined that this Ordinance is exempt from CEQA pursuant to CEQA Guidelines Section 15378(b)(5) because the renaming of an advisory committee is an organizational or administrative activity of the City that will not result in direct or indirect physical changes in the environment.

SECTION 6. If any section, subsection, sentence, clause or phrase of this Ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this Ordinance.
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SECTION 7. This Ordinance shall become effective 30 days after its adoption.

SECTION 8. The City of Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this Ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

PASSED, APPROVED, AND ADOPTED on this 9th day of June, 2025. __________________________________
David Brown, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 97 -3-
0-25- 0380 Revenue Measures Oversight Committee

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 25-0380 was duly introduced at a regular meeting of the City Council held on the 12th day of May 2025, and was duly adopted at a regular meeting of said City Council held on the 9th day of June 2025, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
98 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.i
Meeting Date: June 9, 2025
SUBJECT: Second Reading and Adoption by Title Only, Ordinance No. 0381 Amending Sections 7-3-10 and Chapter 6 (Camping) to Title 5 (Public Health and Safety) of the Solvang Municipal Code and Making a Determination of Exemption under the California Environmental Quality Act PREPARED BY: Chelsea O’Sullivan, City Attorney
DISCUSSION:

On May 27, 2025 the Council introduced Ordinance No. 0381. The Ordinance is now before the Council for second reading and adoption.

Ordinance No. 0381 amends Chapter 6 (Camping), Title 5 (Public Health and Safety) and Section 7- 3A-10 (Recreational Vehicles) in response to the recent decision by the Unites States Supreme Court to reverse0F
1 the Ninth Circuit’s decisions in Martin v. City of Boise1F 2 and Johnson v. City of Grants Pass2F3
.

Pursuant to the Supreme Court’s ruling, cities may enforce camping ordinances regardless of the availability of shelter space or whether a person’s homeless status is involuntary.

If adopted Ordnance No. 0381 would:
• Prohibit the use of vehicles for human habitation on all public property at all times. • Prohibit camping at all times in certain identified areas and on all other public property prohibit camping during the hours of one-half hour after sunset to 6:00 a.m. the following day and impose time, place and manner restrictions on camping during daytime hours. • Update time, place and manner restrictions consistent with case law. • Maintain the prohibition on camping on private property except with the property owner’s permission and provided that those camping on private property have access to sanitary and trash disposal facilities.
• Retain the City’s ban on storage of personal property on public property, but shorten the notice and storage periods to require 24 hour notice prior to removing improperly stored personal property, and storage of the property for 60 days, or the duration required by law and require certain information to be included in the notice.
• Strengthen enforcement mechanisms and add an exclusion order as a new mechanism. • Reorganize and consolidate sections.

ALTERNATIVES: The City Council could choose to not adopt the proposed change and give further direction to staff.

FISCAL IMPACT: None.

ATTACHMENTS:

A. Proposed Ordinance.
1 City of Grants Pass v. Johnson (2024) 603 U.S. 520. 2 (9th Cir. 2019) 920 F.3d 584. 3 (9th Cir. 2022) 50 F.4th 787.
99 10773-0012\3085831v1.doc
ORDINANCE NO. 25-0381

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA AMENDING SECTION 7-3-10 (RECREATIONAL VEHICLES) AND CHAPTER 6 (CAMPING) OF TITLE 5 (PUBLIC HEALTH AND SAFETY) OF THE SOLVANG

MUNICIPAL CODE TO ESTABLISH CAMPING REGULATIONS IN THE CITY AND

MAKING A DETERMINATION OF EXEMPTION UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
WHEREAS, on September 25, 2023 the City Council of the City of Solvang (“City”) adopted Ordinance No. 23-0369 to establish camping and vehicle habitation regulations in accordance with the law in effect at that time; and
WHEREAS, at the time Ordinance No. 23-0369 was adopted, the Ninth Circuit’s rulings in Martin v. City of Boise (Martin) and Johnson v. City of Grants Pass (Johnson), restricted cities’ ability to enforce public camping ordinances; and
WHEREAS, Martin and Johnson held that the 8th Amendment prohibited cities from enforcing public camping ordinances with criminal penalties on homeless persons when shelter space in a city was unavailable to meet the needs of a city’s homeless population, or when a person’s homeless status was otherwise involuntary; and
WHEREAS, on June 28, 2024, the United States Supreme Court issued a decision reversing the Ninth Circuit’s Martin and Johnson cases, holding that public camping and sleeping ordinances may be enforced against any individuals, regardless of shelter availability, without running afoul of the 8th Amendment; and
WHEREAS, the City Council desires to amend its camping and vehicle habitation ordinances in accordance with current law; and
WHEREAS, the City finds that camping and storage of personal property in public spaces can interfere with the intended use of such spaces and create public health and safety hazards that adversely affect the City’s residents and visitors; and WHEREAS, the City has determined that maintaining all public spaces in a clean, sanitary and accessible condition allows the public to use and enjoy public areas and amenities for their intended purposes; and
WHEREAS, the City desires to amend its camping and vehicle habitation ordinances for the purpose of protection of the public health, welfare and safety of its residents and visitors, in accordance with current law.

NOW, THEREFORE, the people of the charted City of Solvang do ordain as follows:

SECTION 1. Subsection C of Section 7-3A-10 (Recreational vehicles) of Chapter 3 (Stopping, standing and parking), of Title 7 (Motor Vehicles and Traffic) of the City of Solvang Municipal Code is hereby amended to read as follows:
“C. Use of Vehicles for Human Habitation on Public Property. It is unlawful for any person to use any vehicle, recreational vehicle, or temporary recreational vehicle, for human habitation on any public street or alley, city parking lot, city right-of-way, or public property unless the City Manager, or their designee, specifically authorizes a public street, alley, city parking lot, city right-of-way or public property to be used for habitation.”
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SECTION 2. Chapter 6 (Camping) of Title 5 (Public Health and Safety) is hereby amended in its entirety to read as follows:
“Chapter 6. Camping and Storage of Personal Property
5-6-1 Purpose.
5-6-2 Definitions.
5-6-3 Camping on City property.
5-6-4 Camping on private property.
5-6-5 Storage of personal property on public property.
5-6-6 Enforcement.
5-6-7 Violations.
5-6-1 Purpose.

Public areas within the City should be accessible and available to residents and the public at large for their intended uses. The unauthorized use of public areas for camping and the storage of personal property interferes with the rights of other members of the public to use public areas for their intended purposes and can create a public health or safety hazard that adversely affects residential and commercial areas. The purpose of this chapter is to maintain public areas in clean, sanitary and accessible condition to prevent the misappropriation of public areas for personal use, and to promote the public health and safety by ensuring that public areas remain readily accessible for their intended uses.
5-6-2 Definitions.

CAMP or TENT CAMP or CAMPING means to pitch a tent, use, or occupy camp materials or a camp for the purpose of occupancy, habitation, or sheltering for survival, and in such a way as will facilitate sleeping or storage of personal belongings, carrying on cooking activities, taking measures to keep protected from the elements including heat and cold, or any of these activities in combination with one another or in combination with either sleeping or making preparations to sleep. A “Camp” or “Campsite” is a location where people camp or are camping. Camp, tent camp, or camping does not include vehicles, automobiles or recreational vehicles used for shelter and/or sleeping on public property, which is regulated in Section 7-3A-10.

CAMP MATERIALS may include, but are not limited to, tents, chairs, tarps or tarpaulins, cots, beds, sleeping bags, flameless stoves, blankets, sleeping or bedding materials, food or food storage items, and/or similar items that are or appear to be used as living and/or sleeping accommodations, or to assist with living and/or sleeping activities.

ESSENTIAL CITY-OWNED OR OPERATED PUBLIC UTILITIES means all City-owned or controlled property, whether in fee title, or as holder of an easement or lease, on which the City operates public utilities or other essential services, including, but not limited to the Solvang Municipal Center, Solvang Wastewater Treatment Plant and water wells operated by the City.

PERSONAL PROPERTY means tangible personal belongings or possessions, which shall include any movable or tangible thing that is subject to ownership; property that can be seen, weighed, measured, felt, or touched, including, but not limited to, furniture, appliances, camp materials, as defined in this Section, money, books, and shopping carts or carts or laundry carts as defined in Business and Professions Code Section 22435.

PORTABLE means able to be easily carried or moved without mechanized aid, or designed to be moved from place to place, and not permanently attached to a structure or the ground. 101
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PUBLIC PARK means all park land, open spaces, dedicated parks, planted parkways, triangles and traffic circles maintained by the City, except the parkway strips between curb and sidewalk along the streets and highways of the City, or as otherwise defined by Chapter 8-1 of the Code.

PUBLIC PROPERTY means a City-owned or controlled place, including, but not limited to any public street, alley, public right-of-way, public parking lot, public park, public parkway, public sidewalk, public recreational area, public recreational facility, open space, essential City-owned or operated public utilities, and any and all other publicly-owned or controlled property in the City.

PUBLIC RIGHTS-OF-WAY means all City-owned or controlled rights-of-way or any other publicly owned or controlled right-of-way, whether held in fee title or as holder of an easement for right-of-way or public access purposes. Public rights-of-way include but are not limited to any public road, street, sidewalk, or private street or other property that is subject to a public access easement dedicated or granted to the City for vehicular, pedestrian, utilities or other means, and any planter strip or landscaped area located adjacent to or contained within streets that is part of the public right-of-way. 5-6-3 Camping on City property.

A. It is unlawful for any person to camp between the hours of one-half (1/2) hour after sunset of one day and six (6:00) a.m. of the next day in or on any public property.

B. In addition to the prohibition on camping on public property in subsection A, camping is not allowed at any time in any of the following places:
a. Any area zoned Village Mixed Use (VMU) on the city of Solvang zoning map in effect at the time.
b. Property of any essential city-owned or -operated public utilities. c. Any place where camping, a camp, or camp materials create a physical impediment to emergency or non-emergency ingress, egress, or access to property, whether private or public, or on public sidewalks or other public rights-of-way, including, but not limited to, driveways providing access to vehicles, and entrances or exists from buildings and/or other real property.
d. Any vehicle lane, bicycle lane, or roundabout within any public right-of-way. e. On any street or public right-of-way the city has closed to camping due to construction, heavy vehicle use, or other use of the roadway that is incompatible with camping in the right-of-way. The city does not need to close a street to vehicle traffic or close a street to camping under this section.
f. Any location within 100 feet of Mission Drive (SR 246).

C. Camping, when and where allowed, is subject to all of the following:
a. Individuals, camp materials, camps or personal property may not obstruct sidewalk accessibility or passage, clear vision, fire hydrants, city or other public utility infrastructure, or otherwise interfere with the use of the right-of-way for vehicular, pedestrian, bicycle, or other passage.
b. Individuals may not accumulate, discard, or leave behind garbage, debris, unsanitary or hazardous materials, or other items of no apparent utility in the public rights-of-way, on city property, or any adjacent public or private property. 102
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c. Open flames, recreational fires, burning of garbage, bonfires, or other fires, combustible fuel-based flames, or heating deemed unsafe by the city or the county sheriff are prohibited. Flameless cooking stoves and other flameless devices for keeping warm are permitted.
d. Dumping or collecting of gray water (i.e., wastewater from baths, sinks, and the like) or black water (i.e., sewage) into any facilities or places not intended for gray water or black water disposal or collection is prohibited. This includes, but is not limited to, city streets, public rights-of-way, public waterways and storm drains, which are not intended for disposal of gray water or black water.
e. Unauthorized connections or taps to electrical or other utilities, or violations of building, fire or other relevant codes or standards, are prohibited. f. Items used for camping must be readily portable, such as tents. Individuals may not build or erect structures that are not readily portable, such as structures constructed out of plywood, wood materials, pallets, or other similar materials. g. Digging, excavation, terracing of soil, alteration of ground, water or infrastructure, or damage to vegetation, trees or City-owned or operated buildings and structures is prohibited. This includes, but is not limited to, attaching or affixing camp materials and personal property to vegetation, trees or City-owned or operated buildings and structures by any means not permitted in writing by the City Manager or their designee. 5-6-4 Camping on private property.

It is unlawful for any person to camp between the hours of one-half (1/2) hour after sunset of one day and six (6:00) a.m. of the next day, whether inside or outside of a vehicle, in or on any private property, including, but not limited to vacant lots, parking areas, and residential and commercial properties, unless the person camping in or on such private property:

A. Is the owner thereof, or the lessee of such property or the houseguest of such owner or lessee or has the permission of the owner of such property, his or her agent or the person in lawful possession of such property; and,
B. The person(s) camping have access to sanitary facilities approved by the health officer of the county, including, but not limited to toilet, hand washing and trash disposal facilities at all times people are authorized to be present for camping.
5-6-5 Storage of personal property on public property.

It is unlawful and a public nuisance for any person to store personal property on any public property, except as otherwise approved by the City Manager.

A. Personal property shall be deemed to be stored if it has not been removed from the property within 24 hours of service of written notice provided pursuant to subsection (C) of this Section.

B. All personal property stored in violation of this Section may be impounded by the City pursuant to this Section.

C. Before impoundment of any personal property, the enforcement officer shall notify the owner of the personal property in writing, if their identity is reasonably ascertainable; or, if the identity of the owner is not reasonably ascertainable, cause a written notice to be posted in a prominent place at or near where the personal property is located, advising that the City will impound the 103
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personal property if not removed within 24 hours. Such notice shall include the following information:

1. The date the notice was posted;

2. The date the removal is scheduled to begin if personal property is not voluntarily removed;

3. The time period during which removal will occur, which cannot exceed four (4) hours;

4. Where personal property will be stored if removed by the City;

5. How personal property may be claimed by its owner;

6. The date on which stored items will be disposed of; and

7. Contact information for an outreach provider that can provide services and shelter alternatives.

D. Following removal of personal property, the City shall post a notice for a minimum of 10 days at or as near as possible to the location where the personal property was collected, and on the City’s website. This notice shall include the following information:

1. The date the personal property was removed;

2. Where the personal property is being stored;

3. How personal property may be claimed by its owner, including the phone number and hours a person claiming ownership;

4. The date on which stored items will be disposed of; and

5. Contact information for an outreach provider that can provide services and shelter alternatives.

E. Personal property removed by the City pursuant to this Section will be stored by the City for a minimum of sixty (60) days, or the duration required by law at the time of removal.

F. The City shall maintain an inventory reasonably identifying personal property removed pursuant to this Section, where the personal property was approximately located prior to removal, and the identity of the owner, if known.

G. The City shall release personal property to the owner identified in the inventory or, if identify of the owner is not known, to a person who claims ownership of the property and can describe the property with particularity. The City shall not require presentation of any identification to retrieve property.

H. The City may dispose of any personal property that remain unclaimed after sixty (60) days, or such duration as required by law.

I. Nothing in this section shall prevent, restrict, or otherwise limit the City’s right to remove, without prior notice: (1) evidence of a crime or contraband from public property; (2) personal property located on public property that poses an immediate threat to the health or safety of the public; (3) items that are perishable, that have no apparent use, are not identifiable as belonging to an individual, or that are in an unsanitary condition due to saturation or contamination from bodily fluids, whether human or animal, or other contamination; and (4) any personal property 104
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otherwise authorized by law to be removed without prior notice. For all evidence, property, and items removed pursuant to this subsection, a post-removal notice shall be provided as set forth in subsection (D) of this Section.

J. Weapons, drug paraphernalia, or other contraband, and items that appear to be either stolen or evidence of a crime, shall be given to law enforcement officials. 5-6-6 Enforcement.

A. The City Manager, or their designee, is specifically authorized to modify or suspend enforcement of any section or element of this Chapter in the event of a declared emergency, pursuant to administrative rules or policies, weather conditions (including but not limited to extreme heat or cold), or for any other reason within the City Manager's authority, regardless of whether an emergency has been declared.

B. The City Manager, or their designee, may adopt administrative rules or policies governing or guiding enforcement of this Chapter, including, but not limited to ensuring consistent and appropriate enforcement for various circumstances.
5-6-7 Violations and Remedies.

A. Any violation of this Chapter may be prosecuted as a misdemeanor pursuant to Chapter 3 of Title 1 of this Code. At the City’s discretion, it may issue administrative citations as permitted by Chapter 5A of Title 6 of this Code.

B. In addition to all other remedies, an individual may be issued a written exclusion order by an enforcement officer temporarily prohibiting said individual from a public park or essential Cityowned or operated public utility on which violations described in this Section occurred, for a period of thirty (30) days:

1. If within a one-year period, the individual:
i. Is issued two or more citations on the same public park or essential City-owned or operated public utility for violating this Chapter, or ii. Is issued one or more citations for violating any state law(s) while on the same public park or essential City-owned or operated public utility; or

2. If, within three months of being issued an exclusion order pursuant to subsection B.1, an individual is issued a citation for violating this Chapter or any state law(s) on a public park or essential City-owned or operated public utility.

The foregoing exclusion order(s) shall only apply to the particular public park or essential Cityowned or operated public utility on which the offending conduct occurred.

C. An exclusion order shall include the following information:

1. The reasons for the exclusion;

2. The particular public park or essential City-owned or operated public utility from which the individual issued the exclusion order is temporarily prohibited;

3. The period of time during which the individual is excluded from the stated public park or essential City-owned or operated public utility (i.e. 30 days); and 105
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4. How the individual may file an appeal of the exclusion order.

D. An individual issued a written exclusion order may file a written objection to the order with the City Manager within five (5) business days of its issuance. If a written objection is filed, the matter shall be placed on the City Council’s agenda within fourteen (14) days after receiving the objection. The exclusion order shall be stayed during the pendency of the appeal. The objection may be heard by the City Council at a regular or special meeting. At the hearing, City staff shall provide the City Council with information regarding the basis for the exclusion order, and the individual shall be allowed to present relevant evidence. City Council may affirm the order upon finding that the criteria in subsection (C) of this Section have been met by a preponderance of the evidence. The decision of the City Council is final. Notwithstanding the foregoing, the City Council may appoint a hearings officer as its designee for the purpose of conducting appeals of exclusion orders. In such case, the decision of the hearings officer shall be final.

E. The remedies or penalties provided by this title are cumulative to each other and to the remedies or penalties available under all other laws of this state.

SECTION 3. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines (Title 14, Division 6, Chapter 3 of the California Code of Regulations), and the City’s environmental procedures. The City has determined that this Ordinance is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility the passage of this Ordinance will result in a direct or reasonably foreseeable indirect physical change in the environment nor have a significant effect on the environment.

SECTION 4. If any section, subsection, sentence, clause or phrase of this Ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this Ordinance.

SECTION 5. This Ordinance shall become effective 30 days after its adoption.

SECTION 6. The City of Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this Ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

PASSED, APPROVED, AND ADOPTED on this 9th day of June 2025. __________________________________
David Brown, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 106
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STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 25-0381 was duly introduced at a regular meeting of the City Council held on the 27th day of May 2025, and was duly adopted at a regular meeting of said City Council held on the 9th day of June 2025, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
107
1 memo
to:

Randy Murphy, City Manager,
City of Solvang from: Stephanie Roberts
re: SYVT Quarterly Memo (FY 2025, Q4) date: June 3, 2025 Administrative Activities
During the fourth quarter of FY 2025 (April 1, 2025 through May 31, 2025), Moore & Associates completed the following administrative activities on behalf of SYVT:
• Conducted operations meeting with RATP Dev on April 24, 2025; • Prepared and submitted TDA claim for FY 2024/25;
• Prepared and submitted DBE Semi-Annual Uniform Report; • Participated in State of Good Repair meeting with Caltrans on April 3, 2025; • Coordinated CARES Act II grant amendment;
• Revised prior TDA (LTF) claim;
• Provided feedback regarding electric vehicles;
• Provided feedback regarding capital projects; and
• Began preparing FTA Section 5311 application.
25852 mcbean pkwy #187
valencia, ca 91355
888.743.5977 : p
www.moore-associates.net
108
2 Ridership Analysis
Fixed-route ridership increased in April 2025. We have not yet received ridership data for May 2025.

Fixed-route ridership in FY 2024/25 thus far is comparable to pre-COVID ridership. Dial-A-Ride (DAR) ridership remains lower than pre-COVID.
• April 2025 fixed-route ridership increased 9.9% from March 2025; and decreased 1.3% from April 2024.
• April 2025 DAR ridership decreased 13.9% from March 2025, and decreased 11.8% from April 2024.
• April 2025 total ridership increased 8.5% from March 2025, and decreased 1.8% from April 2024.

Since the number of service days changes from month to month, it can be helpful to look at the data in terms of rides per day. April 2025 fixed-route average daily ridership increased when compared to March 2025; and April 2025 DAR average daily rider decreased when compared to March 2025.

Call Activity
Dial-A-Ride calls (whether for reservations or information) have traditionally comprised of about half of the calls received. Requests for on-call pick-ups have traditionally comprised of about 20 percent of the calls received. We anticipate on-call requests to decline given the casino and tribal clinic were added as permanent stops in May 2025.

JULY
2024
AUG
2024
SEP
2024
OCT
2024
NOV
2024
DEC
2024
JAN
2025
FEB
2025
MAR
2025
APRIL
2025
FR Rides/day 159.04 169.93 165.29 161.07 143.46 146.88 139.96 136.00 144.62 159.04 DAR Rides/day 8.23 7.04 6.48 5.83 5.11 5.57 5.81 7.93 8.10 7.45 109
3 April
Dial-A-Ride = 40.8% of calls
On-call pickups = 26.4% of calls
May
Dial-A-Ride = 43.0% of calls
On-call pickups = 13.4% of calls
CSR Call Log: April – May 2025
April May Total Percent
Service information 86 114 200 30.9%
On-call pickup request 86 43 129 19.9%
DAR information 23 30 53 8.2%
DAR reservation 110 108 218 33.7%
Lost and found 3 1 4 0.6%
Complaint 0 3 3 0.5%
Compliment 1 1 2 0.3%
Other 17 21 38 5.9%
Total 326 321 647 100.0%
Marketing
Moore & Associates supported Santa Ynez Valley Transit (SYVT) through a comprehensive marketing campaign to promote re-timed service and permanent stops at the Chumash Casino, Tribal Health Clinic and the new Buellton Library. Key efforts included:

• SYVT website updates: Replaced schedules, updated links and added a homepage News Flash to quickly alert website visitors of the re-timed service changes and new stops. • Designed bilingual flyer and distributed to Santa Barbara County Association of Governments – Traffic Solutions and approximately 50 locations, including hospitality, retail, medical, and residential multi-dwelling locations throughout Santa Ynez, Buellton, Solvang, and Los Olivos.

Included route schedules and contact details for replenishing supply in the future. • Crafted media release and distributed to 42 media and industry outlets. • Designed bilingual onboard car cards.
• Updated GTFS information.
• Crafted copy for Buellton and Solvang Chamber of Commerce Newsletters and submitted for inclusion.
• Crafted copy for Solvang Utility Bill insert.
• Designed and coordinated ad placement in SYV Star, running May 20 and June 3. • Researched digital advertising options and pricing, including display ad, digital out-of-home, social media, and search campaign strategies.
• Gathered contact information and upcoming dates for possible attendance at Solvang and Buellton Chamber of Commerce mixers.
• Made multiple attempts to add SYVT link to Los Olivos Chamber of Commerce, Chumash Casino, Buellton Library, and Visit the Santa Ynez Valley (Sana Ynez Walking Map) websites. No response received.
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CITY COUNCIL STAFF REPORT
Agenda Item 8.a
Meeting Date: June 9, 2025
SUBJECT: Discussion and possible action to Approve the Memorandum of Agreement (MOA) between the City of Solvang and the Santa Barbara County Office of Emergency Management (SBC OEM) for activation of the ReadySBC Alerts system and access to and use of the Genasys EVAC emergency zone mapping platform for zero dollars for the term June 10, 2025 – until terminated; and Authorize the City Manager to execute on behalf of the City.

PREPARED BY: Olivia Uribe Mutal, Management Analyst
DISCUSSION:

Genasys EVAC (is a next-generation emergency zone mapping solution that enhances the ability of public safety agencies to plan, coordinate, and communicate protective actions during emergencies.

Santa Barbara County selected Genasys EVAC as a countywide tool to complement existing alerting platforms, such as Everbridge, and to streamline multi-jurisdictional coordination.

The platform is composed of:
• An internal user interface for first responders and emergency managers to access real-time decision-support data including hazard overlays, population metrics, evacuation sites, and critical infrastructure.
• A public-facing map accessible via the ReadySBC.org website and the Genasys Protect mobile application, displaying live evacuation statuses, road closures, and shelter information.

The system enables rapid, zone-based communication during emergencies and is designed to ensure consistency in protective action messaging across Santa Barbara County jurisdictions.

Since 2023, SBC OEM has led a multi-year regional effort to implement Genasys EVAC across the County. Using Homeland Security Grant Program (HSGP) funds, SBC OEM procured the system and has since worked with cities and public safety agencies to pre-identify zones and integrate local data.

Participation by the City of Solvang ensures:
• Access to internal decision-support tools for emergency management and response. • Ability to coordinate and publish Solvang-specific data to the public-facing Genasys map. • Streamlined communication with County and mutual aid partners during regional emergencies.

The MOA (Attachment A) establishes:
• Terms for access and use of the Genasys EVAC platform. • Protocols for alert activation via the ReadySBC Alerts system. • Data security and user responsibilities.
• Training, user role permissions, and bilingual alert requirements per AB 1638.

Additionally, the City will complete and maintain individual Internal User Agreements (Attachment B) for authorized staff, designating role-based permissions including Viewer, Editor, and Alerter levels.

SBC OEM anticipates full public launch of Genasys by June 24, 2025, and is actively engaged in training and public education to support adoption.

Genasys EVAC represents a significant advancement in emergency planning and communication.

Adopting the MOA aligns the City of Solvang with Santa Barbara County’s regional strategy, ensuring that residents and first responders have access to critical, real-time emergency information during crises. The implementation of Genasys EVAC represents a significant step forward in enhancing Solvang's preparedness and response capabilities. Implementation of the Genasys EVAC platform directly supports the City Council’s adopted goals to evaluate the opportunities to improve overall public 113
safety services, analyze means to improve police response and enforcement including technology, and assess community outreach programs by equipping the City with advanced emergency mapping and communication tools that improve situational awareness, coordination, and public engagement during crises.

ALTERNATIVES:

Council may choose not to enter into the MOA. This would preclude the City from directly utilizing Genasys EVAC for internal planning or participating in the County's coordinated emergency zone mapping system, potentially limiting operational efficiency and regional coordination during emergencies.

FISCAL IMPACT:

There is no cost to the City of Solvang for participation at this time. The platform is fully funded through FY 2027–28 by the Homeland Security Grant Program. Should grant funding lapse or discontinue, the County may revisit funding models and consider a cost-sharing arrangement with participating agencies. Staff has requested a preliminary cost estimate from the County should future funding become the responsibility of local jurisdictions. If available, this information will be shared at the Council meeting.

ATTACHMENTS:

A – Memorandum of Agreement (MOA) between City of Solvang and SBC OEM B – Genasys Internal User Agreement
C – Presentation Slides
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Memorandum of Agreement between Santa Barbara County Office of Emergency Management and CITY OF SOLVANG Regarding Activation of the ReadySBC Alerts System and Access to and Use of Emergency Zone Mapping Solution

MEMORANDUM OF AGREEMENT

BETWEEN

SANTA BARBARA COUNTY OFFICE OF EMERGENCY MANAGEMENT
AND

THE CITY OF SOLVANG

REGARDING ACTIVATION OF THE READYSBC ALERTS SYSTEM AND ACCESS TO AND USE

OF EMERGENCY ZONE MAPPING SOLUTION
THIS MEMORANDUM OF AGREEMENT (hereafter “Agreement”) is made by and between the Santa Barbara County Office of Emergency Management, with an address at 4408 Cathedral Oaks Rd., Santa Barbara, CA 93110 (hereafter “SBC OEM”), and the CITY OF SOLVANG, CALIFORNIA, with an address at 1644 Oak St., Solvang CA 93463 (hereafter “SOLVANG”), wherein SBC OEM and SOLVANG (the “parties”) agree:

WHEREAS, the purpose of this Agreement is to set forth the terms and conditions for 1) activation processes of the County’s ReadySBC Alerts system powered by Everbridge and 2) access to and use of emergency zone mapping solution powered by Genasys EVAC (hereafter “Genasys EVAC”); and
WHEREAS, the County ReadySBC Alerts system allows for rapid dissemination of public alerts during emergencies and includes the following delivery methods: email; text message; voice phone calls; TTY/TDD for the deaf and hard of hearing; Nixle text message and email; Integrated Public Alert and Warning System (“IPAWS”) Wireless Emergency Alerts (“WEA”) and Emergency Alert System (“EAS”) notifications; and
WHEREAS, Genasys EVAC features 1) local, state, and federal sourced decision support data via a map-based platform to aid public safety agencies during emergencies, 2) pre-identified emergency zones that support streamlined protective actions decisions, such as evacuations and sheltering in place, and 3) a public-facing emergency zones map accessed via an online browser and mobile app; and
WHEREAS, SBC OEM is the Santa Barbara County Operational Area (SBC OA) emergency alerting authority and is responsible for overseeing local emergency alerting policies and standard operating procedures (SOPs), maintaining alerting software and hardware, training a cadre of qualified alert originators, and along with Sheriff’s Dispatch staff, disseminates alerts to inform the public of imminent or occurring hazards and necessary protective actions; and WHEREAS, SBC OEM is the implementation and administrative agency of Genasys EVAC.

SBC OEM is responsible for system and data management, contract management, development and maintenance of policies and SOPs, monitoring of appropriate use, and granting access to authorized public safety agencies and jurisdictions within the Santa Barbara SBC OA; and WHEREAS, SBC OA cities, special districts, and other agencies charged with public health and safety responsibilities may request activation of the County ReadySBC Alerts system when a hazard or incident poses a threat to the community and protective actions are necessary to protect life and property; and
WHEREAS, the term “internal user access” refers to agencies utilizing SBC OEM’s instance of Genasys EVAC to facilitate internal and multi-jurisdictional, all-hazards protective action decisionmaking and convey those decisions to public safety partners, emergency alert originators, and the public; and
WHEREAS, SOLVANG recognizes Genasys EVAC is intended to enhance capabilities to quickly and effectively convey protective action decisions to co-responders and the public, and is not intended to replace or address gaps in planning efforts; and 115
Memorandum of Agreement between Santa Barbara County Office of Emergency Management and CITY OF SOLVANG Regarding Activation of the ReadySBC Alerts System and Access to and Use of Emergency Zone Mapping Solution

WHEREAS, SOLVANG seeks to establish an agreement with SBC OEM in the event SOLVANG wishes to activate the County ReadySBC Alerts system, and to directly access and utilize Genasys EVAC; and
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the parties agree as follows:

1. RECITALS. The above recitals are true and correct and are incorporated here by this reference.

2. DESIGNATED REPRESENTATIVE. Kelly Hubbard, Director of the Santa Barbara County Office of Emergency Management (phone number (805) 681-5524), is the representative of SBC OEM and will administer this Agreement for and on behalf of SBC OEM and the SBC OA. Randy Murphy, (phone number (805)688-5575 x 204, City Manager is the authorized representative for SOLVANG. Changes in designated representatives shall be made with advance written notice to the other party and does not require amendments to this Agreement.

3. NOTICES. Any notice or consent required or permitted to be given under this Agreement shall be given to the respective parties in writing, by personal delivery or email, or with postage prepaid by first-class mail, registered or certified mail, or express courier service, as follows:

To SBC OEM: Kelly Hubbard, Director
Santa Barbara County Office of Emergency Management
4408 Cathedral Oaks Road
Santa Barbara, CA 93110
Email: [email protected]
To CITY OF SOLVANG: Randy Murphy, City Manager
1644 Oak St.,
Solvang CA 93463
Email: [email protected]
or at such other address or to such other person that the parties may from time to time designate in accordance with this Notices section. If sent by first class mail, notices and consents under this section shall be deemed to be received five (5) days following their deposit in the U.S. mail. This Notices section shall not be construed as meaning that either party agrees to service of process except as required by applicable law.

4. TERM, REVIEW FREQUENCY, AND REVISIONS. This Agreement is effective on the date of the last signature and shall remain in place until either party wishes to revise it or terminate it. Either party may terminate the Agreement in part or in whole for any reason with a 90-day written notification to the other party. The informing party must specify if the Agreement termination is specific to County ReadySBC Alerts activation, internal user access to the Genasys EVAC system, or both. Any significant revisions to this Agreement will be communicated and coordinated between the designated representatives and result in a newly signed Agreement or amendments.

A. State/Federal Agencies, Special Districts, and Cities with municipal law and fire departments: If SOLVANG decides to terminate this Agreement, a written notification must be received by SBC OEM at least 90 days in advance of the intent to terminate.

Termination of this Agreement may include 1) the intent to no longer request activation of the County ReadySBC Alerts system and/or 2) no longer utilizing Genasys EVAC for protective action decision-making and public mapping purposes. i. SOLVANG will be responsible for any potential costs with transferring SOLVANG’s data to them, if requested by SOLVANG.
ii. At the time of written notification for termination, SOLVANG must also indicate if they will continue utilizing the pre-identified emergency zones and move this data into another map-based platform or will rescind their agency’s pre-identified emergency zones.
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Memorandum of Agreement between Santa Barbara County Office of Emergency Management and CITY OF SOLVANG Regarding Activation of the ReadySBC Alerts System and Access to and Use of Emergency Zone Mapping Solution

iii. If termination includes no longer using the Genasys EVAC system, SOLVANG agrees to allow their zone (if zones will remain the same in another platform) and jurisdictional data to remain within Genasys EVAC system. This information will be utilized by the County and partner agencies to support SOLVANG alert requests, mutual aid concepts, and situational awareness only. County agrees to remove zones and data from Genasys public-facing maps.
iv. SOLVANG must also issue a public statement notifying residents and stakeholders of the intent to terminate use of the County ReadySBC Alerts system and/or Genasys EVAC platform as soon as possible and within 30 days of the Agreement termination date. Notifications shall include where to find emergency zone information, how to receive local alerts from that agency, and other considerations for that agency during an emergency.
v. These Agreement clauses do not apply in the event the County terminates its contract with Genasys and transitions all emergency zones and data to another platform.

B. Cities with contracted County Fire and Sheriff’s Office services: If SOLVANG decides to terminate this Agreement, a written notification must be received by SBC OEM at least 90 days in advance of the intent to terminate. Termination of this Agreement may include 1) the intent to no longer request activation of the County ReadySBC Alerts system and/or 2) no longer utilizing Genasys EVAC for protective action decision-making and public mapping purposes.
i. SOLVANG will be responsible for any potential costs associated with transferring the agency’s data to them, if requested by SOLVANG.
ii. At the time of written notification for termination, SOLVANG must also indicate if they will continue utilizing the pre-identified emergency zones and move this data into another map-based platform or will rescind their jurisdiction’s pre-identified emergency zones.
iii. If termination includes no longer using the Genasys EVAC system, SOLVANG agrees to allow their zone (if zones will remain the same in another platform) and jurisdictional data to remain within Genasys EVAC system. This information will be utilized by the County and partner agencies to support SOLVANG alert requests, mutual aid concepts, and situational awareness only. County agrees to remove zones and data from Genasys public-facing maps.
iv. If the decision to terminate this Agreement includes rescinding pre-identified emergency zones for a City with County contracted public safety services, SOLVANG agrees to consult and reach a consensus with County Fire and/or Sheriff’s Office leadership on this decision and any alternatives. County Fire and Sheriff’s Office may have contractual stipulations with the city on adequate preplanning, protocols, and response tools in order to fulfill public safety duties, including those related to emergency and disaster response efforts. v. SOLVANG must also issue a public statement notifying residents and stakeholders of the intent to terminate use of the County ReadySBC Alerts system and/or Genasys EVAC platform as soon as possible and within 30 days of the Agreement termination date. Notifications shall include where to find emergency zone information, how to receive local alerts from that agency, and considerations for that agency during an emergency.
vi. These Agreement clauses do not apply in the event the County terminates its contract with Genasys and transitions all emergency zones and data to another platform.

C. If the County terminates the use of Genasys EVAC or Genasys EVAC agreement expires and is not renewed:
i. SBC OEM will coordinate with County Fire and Sheriff’s Office to make formal recommendations for contract termination or planning upon expiration and non117 Memorandum of Agreement between Santa Barbara County Office of Emergency Management and CITY OF SOLVANG Regarding Activation of the ReadySBC Alerts System and Access to and Use of Emergency Zone Mapping Solution

renewal of the Genasys EVAC agreement. These County departments may consult with SOLVANG and other impacted agencies prior to making any formal recommendations, but the County retains all rights to make final contract termination decisions.
ii. In the event of a contract termination or non-renewal decision, SOLVANG will be informed in writing and provided initial transition timelines. All attempts will be made to provide as much transition time as possible. SBC OEM will facilitate meetings with SOLVANG and other impacted partners to discuss data and records transfer, coordinated public and stakeholder notification, and any modifications to alerting and mapping software or workflows.
iii. The County may offer to coordinate and provide access to an alternative countywide map-based emergency zone mapping and/or public information software solution and establish a new MOA with SOLVANG. However, the County is not required to provide an alternative software solution. If the County does not offer an alternative software solution, SOLVANG understands it is responsible for pursuing their own data, mapping, and public information solutions at their discretion.

5. AGENCY/JURISDICTION RESPONSIBILITIES ATTESTATION. Attachment A of this Agreement requires the signatory for SOLVANG to attest to and comply with Agency/Jurisdiction core responsibilities that are critical to countywide unity, standardization, and successful coordination on alerting concepts and the Genasys EVAC system.

6. COUNTY OF SANTA BARBARA PUBLIC ALERT AND WARNING POLICY. SOLVANG agrees to abide by the County of Santa Barbara Public Alert and Warning Policy when requesting alerts be sent on their behalf through the ReadySBC Alerts system, as well as access and authorized use guidelines for Genasys EVAC. SBC OEM coordinates updates to this policy on an annual basis or as needed and will distribute updated versions to stakeholders. The policy includes but is not limited to:

A. Accessing decision-support data, GIS layers, and hazard simulation features within the Genasys EVAC internal user platform;
B. Coordinating protective action decision consensus with co-responding agencies and jurisdictions, including any contract Cities;
C. Confirming verbal and/or written approval from decision-makers (i.e., field Incident Commander, Risk Decision Teams);
D. Submitting a request for activation of the ReadySBC Alerts system (including any Wireless Emergency Alerts), and general processes for activation of the public-facing emergency zones map based on County, City, special district, and key partner agency protocols; E. SOLVANG will be responsible for publishing any incident specific sheltering locations, traffic control points, road closures, or other emergency information as appropriate on the Genasys EVAC public-facing emergency zones map.

F. SOLVANG will be responsible for initiating and analyzing any hazard simulation features and data in Genasys EVAC in accordance with their emergency response protocols.

Additionally, SOLVANG recognizes that Genasys EVAC is not an emergency alerting tool.

Genasys’ public-facing emergency zone map is intended to visually support emergency alerts.

Therefore, the utilization of Genasys EVAC requires all cooperating agencies to still take separate action to address emergency alerting and public notification, including working closely with County Sheriff Dispatch and SBC OEM to coordinate primary emergency alerting processes when needed.

7. AB 1638 REQUIREMENTS AND PRE-SCRIPTED BILINGUAL ALERT AND WARNING MESSAGES. SOLVANG recognizes and is familiar with California Assembly Bill (AB) 1638 requirements for providing timely, accurate, and accessible emergency information to all residents in English and any other locally prevalent non-English languages. Per the American Community 118
Memorandum of Agreement between Santa Barbara County Office of Emergency Management and CITY OF SOLVANG Regarding Activation of the ReadySBC Alerts System and Access to and Use of Emergency Zone Mapping Solution

Survey 5-Year Data (2019-2023), all jurisdictions within Santa Barbara County meet the 5% population threshold for Spanish speakers that speak English “less than very well”. Therefore, agencies/jurisdiction are required to provide emergency information in at minimum English and Spanish to comply with AB 1638. Agencies are required to review language requirements every 5 years. To this end, SOLVANG agrees to utilize SBC OEM provided pre-scripted bilingual English/Spanish alert and warning messages when activation of the ReadySBC Alerts system is requested. The pre-scripted messages may also be utilized for other incident communications such as social media, websites, etc. Additionally, Agencies will utilize identical bi or multilingual messages within Genasys EVAC. SOLVANG recognizes these scripts have been vetted for compliance with federal Code of Regulation requirements, California State Alert and Warning guidance, and best practices. Ultimately, compliance with AB 1638 is the responsibility of SOLVANG.

A. In the event SOLVANG identifies other non-English speaking communities that make up 5% or more of their jurisdiction or service territory population (e.g., Mixteco speakers), SOLVANG is responsible for coordinating and providing translated emergency alerting language and messaging to SBC OEM or Sheriff’s Dispatch personnel for alerting and emergency mapping purposes.

B. In the event SOLVANG has an incident that falls outside of the SBC OEM pre-scripted alert and warning messages, that agency is responsible for coordinating and providing multilingual (English and Spanish required, as well as other languages as identified in 8.A.) alerting language and messaging to SBC OEM or Sheriff’s Dispatch personnel for alerting and emergency mapping purposes.

C. SOLVANG recognizes that any time it can pre-identify additional languages and/or additional incidents outside of SBC OEM’s pre-scripted alert and warning messages in which they can provide 8.A. and/or 8.B. in advance can significantly increase the speed of which alerts can be sent to the public.

8. UNIFIED PUBLIC EDUCATION
A. SOLVANG recognizes the importance of collaborative public education and information efforts to reach all segments of the community with a unified message. SOLVANG agrees to promote ReadySBC Alerts and Genasys EVAC as Santa Barbara County’s primary alert and warning system and emergency zone mapping solution, respectively.

B. SOLVANG agrees to coordinate with SBC OEM on utilization of approved key messages, public education assets, website content and materials that are consistent with ReadySBC branding guidelines.

C. SBC OEM agrees to host the Genasys EVAC public-facing emergency zones map 24/7/365 on the County’s www.ReadySBC.org website. Additionally, Agencies can embed or post a link to the emergency zones map on their own website. During an incident, Agencies can:
i. Direct residents to access the map by navigating to www.ReadySBC.org. However, SOLVANG is responsible for contacting the SBC OEM Duty Officer to request posting of active incident specific information on www.ReadySBC.org in accordance with the County Public Alert and Warning policy; or
ii. Embed or post a link to the emergency zones map on their own website and direct residents to access the map and incident specific information only on their site.

9. ASSOCIATED COSTS.

A. The Everbridge software powering the ReadySBC Alerts system is currently funded by the County’s General Fund. There is no associated cost to SOLVANG with requesting emergency alert notifications from the County.
i. Should funding be cancelled, or not approved for future years, the County may 119
Memorandum of Agreement between Santa Barbara County Office of Emergency Management and CITY OF SOLVANG Regarding Activation of the ReadySBC Alerts System and Access to and Use of Emergency Zone Mapping Solution

request a cost share with participating agencies or may choose to cancel the program.

B. The Genasys EVAC software-as-a-service is currently funded for 4 years (FY 24/25 through FY 27/28) through the Homeland Security Grant Program (HSGP). i. Should Homeland Security Grant funding be cancelled, or not approved for future years, the County may request a cost share with participating agencies or may choose to cancel the program.

C. Any costs associated with each party’s role in executing, implementing, and maintaining the requirements and responsibilities stated within this Agreement are the responsibility of each respective party. Should there be associated costs related to third-party software enhancements, data coordination, etc., the parties agree to discuss potential mutual benefits and the possibility of a cost-share agreement.

D. Should funding considerations change, SBC OEM will work with participating agencies to amend this agreement, and terms as discussed and agreed to at that time.

10. INDEMNIFICATION AND INSURANCE. In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the parties pursuant to California Government Code Section 895.6, the parties agree that all losses or liabilities incurred by a party shall not be shared pro rata but instead all parties agree that pursuant to California Government Code Section 895.4, each of the parties hereto shall fully indemnify and hold each of the other parties, their officers, board members, employees and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined by California Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying party, its officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this Agreement. No party, nor any officer, board member, employee or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of other parties hereto, their officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such other parties under this Agreement.

Each party shall maintain its own insurance coverage, through commercial insurance, selfinsurance or a combination thereof, against any claim, expense, cost, damage, or liability arising out of the performance of its responsibilities pursuant to this Agreement.

11. NON-ASSIGNMENT. The parties shall not assign, transfer or subcontract this Agreement or any of its rights or obligations under this Agreement without the prior written consent of the other party, and any attempt to so assign, subcontract or transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

12. SECTION HEADINGS. The headings of several sections and any Table of Contents appended hereto, shall be solely for convenience of reference and shall not affect the meaning, construction or effect hereof.

13. SEVERABILITY. If any one or more of the provisions contained herein shall for any reason be found to be invalid, illegal or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein.

14. ENTIRE AGREEMENT AND AMENDMENT. In conjunction with the matters considered herein, this Agreement contains the entire understanding and agreement of the parties and there have been no promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives their future right to claim, contest or 120
Memorandum of Agreement between Santa Barbara County Office of Emergency Management and CITY OF SOLVANG Regarding Activation of the ReadySBC Alerts System and Access to and Use of Emergency Zone Mapping Solution