Agenda — Solvang City Council, June 23, 2025 (part 2 of 2)

The City agrees to pay for a term life insurance policy in the face amount equal to Manager’s Base Salary on Manager’s life with a carrier selected by the City. Manager shall designate the beneficiaries of the policy. Manager shall also be entitled to participate in any group life, disability or other insurance programs approved by the City Council for all employees.

12. Car Allowance:

Manager’s duties require him to be available and to respond to the demands of City business at all times and outside of regular business hours, including weekends. City shall pay Manager Five Hundred Dollars ($500.00) monthly in compensation as a vehicle allowance to be used to purchase, lease, or own, operate and maintain a vehicle. Manager shall be responsible for paying for liability, property damage, and comprehensive insurance coverage upon such vehicle with liability limits not less than $100,000 per occurrence/$300,000 aggregate, and shall further be responsible for all expenses attendant to the purchase, operation, maintenance, repair, depreciation and replacement of said vehicle. The City is not liable for any damage to Manager’s vehicle, unless caused by the City’s negligence (Manager’s negligence excepted). If Manager is responsible for an accident while driving his personally owned vehicle while on City business, he is responsible for any increase in his automobile insurance premium. In addition to the above benefit, the City shall provide mileage reimbursement at the then applicable IRS reimbursement rate for trips with the Manager’s vehicle outside a twenty (20) mile radius (roundtrip greater than forty (40) miles) of the City for City business travel.

13. Bonding
City shall bear the full cost of any fidelity or other bonds required of the Manager under any law or ordinance.

14. Equipment:

A. City shall pay Manager a monthly allowance in the amount of One Hundred Dollars ($100.00) for Manager’s business use of his personal cellular telephone. In the alternative, City may, at Manager’s request, provide Manager a City-owned cellular telephone for his business use in lieu of the monthly allowance.

B. City shall pay for the purchase and maintenance of a Microsoft Surface Pro tablet and Office 365 subscription for Manager to use outside City Hall, primarily for his use in conducting City business; provided, however, that it is expressly understood that the equipment may be 137

Page 7 of 14 ends

subject to incidental personal use by Manager so long as it does not interfere with the equipment’s primary business use. Manager acknowledges that Manager has no expectation of personal privacy while using the tablet, that California’s Public Records Act may apply to records maintained on the tablet, and that the City may require Manager to provide access to the tablet at any time to comply with requests under the Public Records Act. Manager agrees that the equipment issued under this Agreement will be immediately returned to the City in good working condition upon request and/or at the termination of his employment with the City.

15. Business and Professional Expenses:

A. City recognizes that Manager may incur expenses of a non-personal, job-related nature that are reasonably necessary to Manager’s service to City. City agrees to either pay such expenses in advance or to reimburse the expenses, so long as the expenses are incurred and submitted according to City’s normal expense reimbursement procedures or such other procedure as may be designated by the City Council. To be eligible for reimbursement, all expenses must be supported by documentation meeting City’s normal requirements and must be submitted within time limits established by City.

B. City agrees to pay the professional dues and subscriptions on behalf of Manager which are necessary for Manager’s continuation or full participation in international, national, regional, state, or local associations and organizations necessary and desirable for Manager’s continued professional participation, growth and advancement, or for the good of the City, in an amount up to Three Thousand Five Hundred Dollars ($3,500.00) per year, or such greater amount as authorized by the City Council as part of the budget.

C. City agrees to pay Manager’s travel and subsistence expenses for official travel, meetings, and occasions reasonably necessary to continue Manager’s professional development, and for Manager’s reasonable participation in necessary official and other functions for the City; including, but not limited to, national, regional, state, and local conferences, and governmental groups and committees on which Manager serves as a member. Notwithstanding the above, the number of conferences or meetings City will pay for each year, and attendance at out-of-state conferences and meetings, shall be at the discretion of the City Council as set forth in the City’s budget.
138

Page 8 of 14 ends

16. Vacation and Sick Leave:

Manager shall accrue vacation leave, administrative leave and sick leave, and be entitled to take holiday leave, at the same rate and under the same conditions as other management employees of the City, provided that Manager shall be deemed for accrual of vacation leave only to have five years tenure with the City as of the date of execution of the Manager’s original employment agreement approved by City Council on April 10, 2023. Upon termination or resignation from employment or the non-renewal of this Agreement, Manager shall be paid for all accrued and unused vacation time at the applicable rate of compensation at that time. Manager shall be permitted to accumulate leave, and cash out such leave, in accordance with the policies adopted from time to time for department head employees.

17. Housing Assistance
City shall pay a monthly housing allowance to Manager in the amount of Two Thousand Dollars ($2,000.00).

18. Abuse of Office or Position:

If Manager is convicted of a crime involving an abuse of his office or position as that phrase is defined in Government Code Section 53243.4, both of the following shall apply: (a) if Manager is provided with administrative leave pay pending an investigation, Manager shall be required to fully reimburse City such amounts paid; (b) if in the sole discretion of the City Council, City pays for the criminal legal defense of Manager, Manager shall be required to fully reimburse City such amounts paid.

19. Enforcement of this Agreement:

The prevailing party in any action brought to enforce this Agreement or to resolve any dispute or controversy arising under its terms and conditions, shall be entitled to payment of his/its reasonable attorneys’ fees and costs.

20. Communications Upon Manager’s Separation:

In the event the City terminates the Manager for any reason or no reason, the City and the Manager agree that no member of the City Council, the City management staff, nor the Manager, shall make any written, oral or electronic statement to any member of the public, the press, or any city employee concerning the Manager’s termination except in the form of a joint press 139

Page 9 of 14 ends

release or statement, the content of which is mutually agreeable to the City and the Manager.

The joint press release or statement shall not contain any text or information that is disparaging to either party. Either party may verbally repeat the substance of the joint press release or statement in response to any inquiry.

21. Indemnification:

Consistent with sections 995 et seq. of the California Government Code, City shall defend, hold harmless, and indemnify Manager using legal counsel of City’s choosing, against expense or legal liability for acts or omissions by Manager occurring within the course and scope of Manager’s employment under this Agreement. Legal representation, provided by City for Manager, shall extend until a final determination of the issues including any and all losses, damages, judgments, interest, settlements, fines, court costs, and the reasonable costs and expenses of legal proceedings, including appeals, and including attorneys’ fees, and expert witness fees and all other trial and appellate costs, and other liabilities incurred, imposed upon, or suffered by Manager in connection with or resulting from any claim, action, suit, or proceeding, actual or threatened. Manager recognizes that City shall have the right to compromise and settle all actions or proceedings in which City is providing Manager a defense, even if Manager objects to such compromise or settlement. In the event there is a conflict of interest between City and Manager such that independent counsel is required for Manager, Manager may engage his own legal counsel, in which event City shall indemnify Manager, including direct payment of all such reasonable costs related thereto.

22. Notices:

Any notices to be given hereunder by either party to the other in writing may be delivered either by personal delivery, mail, or email. Mailed notices shall be addressed to the parties as set forth below, but each party may change his/its address by written notice given in accordance with this Section. Notices delivered personally or by email will be deemed communicated as of actual receipt. Mailed notices will be deemed communicated and received as of three (3) calendar days following the date of mailing.

City:

City of Solvang
1644 Oak Street
Solvang, CA 93464
Attn: Mayor
Manager:

Randolph Murphy
140

Page 10 of 14 ends

With a copy to:

Chelsea O’Sullivan, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401

23. Conflict With City Charter or Municipal Code:

The City personnel ordinances, resolutions, rules and policies shall apply to Manager in the same manner as applied to other management employees, provided, however, in the event of a conflict between the provisions of this Agreement and the City Charter, or this Agreement and the Municipal Code, the City Charter or the Municipal Code shall prevail over this Agreement.

24. Modifications:

Any modifications to this Agreement shall be effective only if in writing and signed by both of the parties hereto.

25. Effect of Waiver:

The failure of either party to insist upon strict compliance with any of the terms, covenants, or conditions of this Agreement by the other party shall not be deemed a waiver of that term, covenant, or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other times.

26. Partial Invalidity:

If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

27. Governing Law:

This Agreement shall be binding upon and shall inure to the benefit of the respective heirs, executors, administrators, successors and assigns of the parties, provided, however, that Manager may not assign his obligations hereunder. This Agreement shall be governed by and construed in accordance with the laws of the State of California, and venue for any action concerning this Agreement shall be limited to the Superior Court for the County of Santa Barbara. 141

Page 11 of 14 ends

The parties hereto acknowledge and agree that, although this Agreement has been drafted by City's legal counsel, Manager has reviewed, or had an opportunity to review, the terms of this Agreement with his legal counsel. Consequently, the doctrine that ambiguities in an agreement should be resolved against the drafting party shall not be employed in connection with this Agreement and this Agreement shall be interpreted in accordance with its fair meaning.

28. Entire Agreement:

This Agreement represents the entire agreement between the parties and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the employment of Manager by City, and contains all of the covenants and agreements between the parties with respect to that employment. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by either party, or by anyone acting on behalf of either party, which are not embodied herein, and that no other employment agreement, statement, or promise not contained in this Agreement shall be valid or binding upon either party.

CITY OF SOLVANG (“CITY”)
By:_________________________________
David Brown, Mayor
ATTEST:

By:_________________________________
Annamarie Porter, City Clerk
APPROVED AS TO FORM:

By:_________________________________
Chelsea O’Sullivan, City Attorney
RANDOLPH MURPHY (“MANAGER”)
By:______________________________
Randolph Murphy
142

Page 12 of 14 ends

GENERAL RELEASE AGREEMENT
This General Release Agreement (“Release Agreement”) is entered into by and between RANDOLPH MURPHY ("Manager") and CITY OF SOLVANG (“City"), in light of the following facts:

A. Manager’s employment with City concluded on ____________.

B. Certain disputes have arisen between City and Manager.

C. City and Manager each deny any liability whatsoever to the other.

D. City and Manager wish to fully and finally resolve any and all disputes they may have with each other.

E. Manager is hereby informed that he has twenty-one (21) days from receipt of this Agreement to consider it. City hereby advises Manager to consult with his legal counsel before signing this Agreement.

F. Manager acknowledges that for a period of seven (7) days following the signing of this Agreement ("Revocation Period"), he may revoke the Agreement. This Agreement shall not become effective or enforceable until the day the Revocation Period has expired.

G. Manager acknowledges that the Salary Payment referenced in paragraph 1 of this Agreement represents all compensation, including salary, accrued benefit balances and reimbursed expenses, due and payable to him through the date of employment termination.

Manager also acknowledges that City has made this Salary Payment without regard to whether he signs this Agreement. The Salary Payment does not constitute consideration for this Agreement.

1. Receipt of Salary Payment. Manager hereby acknowledges receipt of a check or checks for all compensation owing to him/her, including salary, accrued benefit balances and reimbursed expenses ("Salary Payment") from City.

2. Severance. Within five (5) days following Manager’s signing, delivering to the City, and not revoking this Agreement, City shall pay Manager the gross amount provided for in Section

6.A. of the attached Employment Agreement, less applicable deductions, and shall provide the months of medical benefits as provided in that same Section 6.A. Manager acknowledges that the Severance is in excess of all amounts due and owing him as a result of his employment by City.
143

Page 13 of 14 ends

3. General Release. In consideration of the Severance to be paid and provided to Manager, and other good and valuable consideration, Manager hereby releases and discharges City and its past and present City Council Members, employees, representatives and agents, from all rights, claims, causes of action, and damages, both known and unknown, in law or in equity, concerning and/or arising out of his employment by City which he now has, or ever had, including but not limited to any rights, claims, causes of action or damages arising under Title VII of the Civil Rights Act of 1964, the Vocational Rehabilitation Act of 1973, the Employee Retirement Income Security Act, the Americans with Disabilities Act, the Age Discrimination in Employment Act, the Older Workers Benefits Protection Act, the Family and Medical Leave Act of 1993, the Domestic Partners Act of 2003, the California Labor Code, the Private Attorneys General Act of 2004, the California Moore-Brown-Roberti Family Rights Act, the California Unruh Civil Rights Act, the California Fair Employment and Housing Act, any other federal, state, or local employment practice legislation, or any federal or state common law, including wrongful discharge, breach of express or implied contract, or breach of public policy. Manager hereby waives and relinquishes all rights and benefits afforded by Section 1542 of the Civil Code of California. Manager understands and acknowledges the significance and consequences of this specific waiver of Section 1542. Section 1542 of the Civil Code of California states as follows:
" A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
Notwithstanding the provisions of Section 1542, and for the purpose of implementing a full and complete release and discharge of City and its past and present City Council Members, employees, representatives and agents, Manager expressly acknowledges that this General Release is intended to include in its effect, without limitation, all claims which he does not know or suspect to exist in his favor.

Manager further acknowledges that he has read this General Release and that he understands that this is a general release, and that he intends to be legally bound by the same. 144

Page 14 of 14 ends

4. Fees and Costs. Manager and City agree that in the event of litigation relating to this Release Agreement, the prevailing party shall be entitled to recover his/its reasonable attorneys' fees and costs.

CITY OF SOLVANG (“CITY”)
By:_________________________________
David Brown, Mayor
ATTEST:

By:_________________________________
Annamarie Porter, City Clerk
APPROVED AS TO FORM:

By:_________________________________
Chelsea O’Sullivan, City Attorney
RANDOLPH MURPHY (“MANAGER”)
By:______________________________
Randolph Murphy
145

CITY COUNCIL STAFF REPORT
Agenda Item: 6.m
Meeting Date: June 23, 2025
SUBJECT: Approve Administrative Services Manager, Assistant to the City Manager and Community Development Director Job Descriptions.

PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

Staff recommends establishing a new position titled Administrative Services Manager, reporting to the Administrative Services Director. This position addresses the organization’s evolving operational needs and supports the broader objective of streamlining administrative oversight. The role will consolidate the current duties of the Accounting Supervisor with expanded oversight of the Human Resources (HR) function, enhancing interdepartmental coordination, improving operational efficiency, and promoting consistency in administrative practices.

The position will be filled by the current Accounting Supervisor, whose experience and institutional knowledge make them well-suited to assume the expanded responsibilities. This internal transition ensures continuity of service, eliminates the need for external recruitment, and represents a strategic advancement in both fiscal and personnel support. Additionally, it reinforces the City’s succession planning efforts by fostering leadership continuity and preserving critical organizational knowledge.

In addition, based on the findings and recommendations of the recently completed Class and Compensation Study, staff is recommending title changes to two existing positions to better reflect their current scope of responsibilities and alignment with organizational structure. The Management Analyst position will be reclassified as Assistant to the City Manager, and the Planning Manager position will be reclassified as Community Development Director. These adjustments are consistent with the study’s conclusions and support the City’s efforts to ensure internal equity, role clarity, and alignment with industry standards.

ALTERNATIVES:

No alternative at this time
FISCAL IMPACT:

The financial impact of this position has already been incorporated into the salary and or/nonrepresented salary adjustments included in the current budget. No additional appropriation is required.

ATTACHMENTS:

A. Administrative Manager Job Description
B. Assistant to the City Manager
C. Community Development Director
146
Administrative Services Manager

DEFINITION
Under general direction, assigns, reviews, and participates in the work of staff responsible for performing routine to complex financial functions in accounting, including payroll, accounts payable, accounts receivable, utility billing and collection, business license, cash receipts, and budget preparation; performs complex and varied technical, professional, and confidential work required to administer human resources programs and activities, including recruitment, job analysis and classification, compensation and, benefits administration and performs related work as required.

DISTINGUISHING CHARACTERISTICS
The Administrative Services Manager is a supervisory level classification with responsibility for planning, coordinating and implementing accounting programs and performs professional and confidential human resources. Incumbents are expected to independently perform the full range of duties assigned and are fully aware of the operating procedures and policies of the work unit. Performance of work requires the use of considerable independence, initiative, and discretion within established guidelines and confidentiality. This classification is distinguished from the Administrative Services Director in that the latter provides leadership and direction to the Administrative Services Department.

SUPERVISION RECEIVED AND EXERCISED
Receives supervision from the Administrative Services Director or their designee. Incumbents provide functional supervision to assigned staff.

EXAMPLES OF DUTIES:

Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Performs a range of accounting duties including responding to and resolving the most complex and difficult questions, inquiries, and complaints from staff and the public. • Collects and reconciles data for quarterly reports and submits to State and Federal agencies.
• Collects, reviews and supervises all aspects of revenue reporting including various taxes and revenues from departments.
• Coordinates biannual and annual budget preparation and production and monitors budgets for issues that may need correcting.
• Reviews and organizes all data necessary for the production and submission of the Annual Comprehensive Financial Report.
• Monitors and maintains compliance with pertinent federal, state, and local laws, codes, regulations, and ordinances; assists in implementing procedures to ensure compliance with applicable laws and regulations.
147
Administrative Services Manager

Page 2 of 5 ends

• Manage and direct a comprehensive human resources division and related programs. • Selects, trains, supervises, motivates, and directs assigned personnel; evaluates and reviews their work.
• Makes recommendations for the development and revision of human resource documents, procedures, and forms; assists in development of policies, regulations and procedures. • Accurate, fair and consistent interpretation and administration of the City’s Personnel Rules, administrative policies and memoranda of understanding. • Developing, implementing and managing recruitment activities, such as preparing and updating recruitment announcements, tracking applications and coordinating interviews. • Maintaining knowledge of City benefits programs, policies and costs. • Ensuring compliance with the Affordable Care Act, the Family Medical Leave Act, the California Family Rights Act, the Americans with Disabilities Act, Workers Compensation rules and regulations, the California Occupational Safety and Health Act, and the Fair Labor Standards Act.
• Managing employee training and certification programs, as recommended by the City’s risk management pool administrators, the California Joint Powers Insurance Authority (CJPIA) . • Evaluate and recommend improvements in operations, procedures, policies, or methods. • Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions.
• May participate in negotiations.
• Prepares staff reports
• Performs other related duties as required.

QUALIFICATIONS
Knowledge of:
• Operations, services, and activities of assigned accounting program area including • payroll, accounts payable, accounts receivable, utility billing and collection, business license, cash receipts, and budget preparation.
• Principles and practices of municipal finance, including accounting, auditing, financial recordkeeping, budget preparation and control, and governmental purchasing. • Principles and techniques of billing, collection, and financial systems operations. • Principles and practices used in establishing and maintaining files and information retrieval systems.
• Methods and techniques of coding, verifying, balancing, and reconciling accounting • records.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures. • Principles and practices of employee supervision, including work planning, assignment review and evaluation, and training of staff in work procedures. • Principles and procedures of record keeping and filing. • City policies that apply to utility billing, collections, and other financial transactions. • Automated accounting, financial, banking, and document management systems and software programs applicable to area of assignment.
• Techniques for providing a high level of customer service in person and over the telephone.
148
Administrative Services Manager

Page 3 of 5 ends

• Principles and practices of human resource management, public administration and municipal government.
• Methods and techniques of recruitment, interviewing and selection. • Principles and practices of benefits administration.
• Principles of supervision, training and performance evaluation. • Organization and management practices as applied to the analysis, evaluation, development and implementation of programs, policies, and procedures. • Modern office procedures, methods, computer software and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.

Ability to:
• Interpret and apply applicable federal, state, and local policies, laws, and regulations. • Recommend and implement goals, objectives, policies and procedures for providing a variety of routine to complex financial functions.
• Prepare clear and concise reports related to accounting and human resources. • Quickly identify and resolve errors and problems that arise during day-to-day operations.
• Perform a variety of accounting duties in assigned program areas including utility billing and payroll.
• Understand and operate an automated financial system with multiple accounts. • Respond to requests and inquiries from employees and the public. • Perform a wide variety of difficult financial and payroll assignments. • Collect, compile, and research information and data.
• Implement and maintain filing systems.
• Plan and organize work to meet changing priorities and deadlines. • Prepare clear, concise, and comprehensive correspondence, reports, and other written materials.
• Principles and practices of employee supervision including work planning, assignment, review, and evaluation; training of staff in work procedures. • Communicate clearly and concisely, both orally and in writing. • Operate a computer and standard business software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Assist with day-to-day operations of HR functions and duties. • Compile and update employee records and HR database.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.). • Deal with employee requests regarding human resources issues, rules, and regulations. • Coordinate communication with candidates and schedule interviews, assist recruiters if necessary.
149
Administrative Services Manager

Page 4 of 5 ends

• Oversee initial orientation to newly hired employees and processing of all employee forms.
• Knowledge of laws, regulations and technology that affects human resource operations. • Ability to implement policy and procedural changes from changes in laws, regulations, and technology that affects human resources operations. • Collects and compiles human resources data; prepares or assists in the preparation of monthly, quarterly, and year-end human resources, legal, summary, and technical reports.
• Provide first-level technical support for staff, including troubleshooting basic hardware, software, and connectivity issues.
• Coordinate with contracted IT service providers for advanced support, escalating issues as needed.
• Assist in maintaining and tracking office IT inventory, including hardware, software licenses, and user access credentials.
• Support onboarding and offboarding processes related to technology (e.g., setting up user accounts, email, and access permissions).

Education and Experience:

Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to an Associates degree or equivalent college semester hours/credits from an accredited college or university in accounting, business or closely related field.

AND
• Three (3) years of professional experience in accounting, utility billing, payroll, human resources or related area, including one (1) year of supervisory experience.

Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record is required.

SPECIAL REQUIREMENTS
Employees may be required to work evenings, weekends, and holidays at meetings or City events.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:
150
Administrative Services Manager

Page 5 of 5 ends

Employee occasionally reaches for items above or below desk level and lifts and carries records and documents, typically weighing under 20 pounds.

Vision: Specific vision abilities required by this job include close vision and the ability to adjust focus and travel by vehicle while conducting City business.

Hearing: Effectively hear and comprehend oral instructions and communication.

WORKING CONDITIONS
The employee typically works in an office environment. Non-traditional work hours may be required to accommodate the City’s needs, including attendance at City Council meetings, special City events, and matters requiring the presence of the incumbent. These hours may include but are not limited to weekends, evenings, and holidays. The employee may be required to travel using public transportation. Generally clean work environment with limited exposure to dust, fumes, odors, or noise. Travel throughout the City may be required.

Mental Demands:

While performing the duties of this class, the employee is regularly required to use oral and written communication skills; exercise sound judgment in the absence of specific guidelines; establish priorities and work on multiple assignments and projects concurrently; meet intense and changing deadlines given continual interruptions; and interact appropriately with staff, management, City officials, Boards, Commissions, contractors, consultants, and others encountered in the course of work.

Disaster Service Worker:

All City of Solvang employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

This is to acknowledge that I have received a copy of this job description and understand its contents.
_______________________________ ___________________________________ Employee Signature Date

HISTORY
Adopted: 06-23-25
Revised: n/a
FLSA Status: Exempt
151

DIRECTOR OF COMMUNITY DEVELOPMENT

DEFINITION
Under administrative direction, plans, organizes, provides administrative direction and oversight for, and participates in the activities and functions of the Planning and Economic Development department, including current and long-range planning services, permitting, NEPA, CEQA, environmental laws; serves as a staff liaison to the Planning Commission and Design Review Committee; oversees programs designed to improve business development, retention and expansion, and the promotion of tourism; provides professional assistance and support to the City Manager and others; and performs. related duties as required.

DISTINGUISHING CHARACTERISTICS
The Director of Community Development is an executive management level position with full responsibility for managing the activities of several divisions through subordinate staff. In addition to providing policy assistance to the City manager in assigned areas, this position has administration responsibility for policy development program planning and implementation with citywide implications.

This is an at-will (“unclassified”) position and is exempt from civil service.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager or their designee. Exercises direction supervision over management, professional, technical, and administrative staff, either directly or through subordinate levels of supervision.

EXAMPLES OF DUTIES:

Page 3 of 5 ends

• Coordinates code enforcement and building department activities and special and projects as determined by the City Manager.
• Plans, organizes and controls planning and community development functions and services; and administers a comprehensive and coordinated program aimed at encouraging sustainable economic development for the city. • Analyzes community planning and development needs and proposes programs to meet these needs in accordance with established City policy and available resources.
• Directs preparation of all City planning, zoning and community development documents.
• Serves as technical and professional advisor to the City Council, Planning Commission, Board of Architectural Review, and other City commissions and committees as assigned by the City Manager on all matters relating to planning or community development issues.
• Develops and recommends actions on various planning and zoning issues including use permits, zone changes, general plan amendments and other planning related issues.
• Monitors compliance with zoning and community development standards. • Maintains planning documents, maps, records and files on planning and community development issues.
• Contacts businesses interested in locating to the community, and initiates recruitment efforts to attract businesses that meet the City’s job creation goals; assists businesses by expediting local permit approvals. Supervises, trains and evaluates personnel.
• Administers contracts, applies for grants and loans on behalf of the City or other agencies at the direction of the City Manager or City Council. • Selects, trains, motivates, and directs assigned personnel; evaluates and reviews their work.
• Represents the department to outside groups and organizations, participates in community and professional groups and committees, and provides technical assistance as necessary.

QUALIFICATIONS
Knowledge of:
• Principles and practices of planning and community development law. • Principles and practices of economic/business development strategies, program administration, and methods for business attraction and retention. • Budget preparation and control.
• Financing of economic development projects; grant and loan programs and development tools.
• Principles and practices of urban planning and development. • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures.
153
Director Planning & Economic Development

Page 4 of 5 ends

• Principles and practices of employee supervision, including work planning, assignment, review, and evaluation; and training of staff in work procedures. • Techniques for providing a high level of customer service in person and over the telephone.
• Modern office procedures, methods, computer software and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.

Ability to:
• Plan, organize, and manage assigned departmental operations. • Interpret and apply applicable federal, state, and local policies, laws, and regulations.
• Develop budget estimates and administer department budget. • Make presentations to the City Council, various commissions and public and private organizations.
• Read, understand, and apply complex written material. • Analyze administrative problems and situations and present appropriate facts and recommendations.
• Plan, organize, and coordinate the work of assigned staff; provide training, leadership, and work direction.
• Communicate clearly and concisely, both orally and in writing. • Operate a computer and standard business software and a variety of computer software programs and databases related to the area of assignment. • Establish and maintain effective working relationships with those contacted in the course of the work.

Education and Experience:

Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• Equivalent to a bachelor’s degree in planning, public administration, community development, or a closely related field.

AND
• Five (5) years of professional experience in planning and community development or related professional capacity, including two (2) years of managerial experience.

Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record is required.
154
Director Planning & Economic Development

Page 5 of 5 ends

SPECIAL REQUIREMENTS
Employees may be required to work evenings, weekends, and holidays at meetings or City events.

Physical Demands:

While performing the duties of this class, the employee is constantly required to sit and frequently stand, walk, talk, and hear, both in person and by telephone; use hands or fingers to handle, touch, or operate standard office equipment; and reach with hands and arms. Employee occasionally reaches for items above or below desk level and lifts and carries records and documents, typically weighing under 20 pounds.

Vision: Specific vision abilities required by this job include close vision and the ability to adjust focus and travel by vehicle while conducting City business.

Hearing: Effectively hear and comprehend oral instructions and communication.

WORKING CONDITIONS
The employee typically works in an office environment and may on occasion work outdoors. Non-traditional work hours may be required to accommodate the City’s needs, including attendance at City Council meetings, special City events, and matters requiring the presence of the incumbent. These hours may include but are not limited to weekends, evenings, and holidays. The employee may be required to travel using public transportation. Generally clean work environment with limited exposure to dust, fumes, odors, or noise. Travel throughout the City may be required.

Mental Demands:

Disaster Service Worker:

This is to acknowledge that I have received a copy of this job description and understand its contents.
155
Director Planning & Economic Development

Page 6 of 5 ends

_______________________________ ___________________________________ Employee Signature Date

HISTORY
Adopted: XX-XXXX
Revised: XX-XXX
FLSA Status: Exempt
156

ASSISTANT TO THE CITY MANAGER

DEFINITION
Under administrative direction, performs various complex professional administrative and analytical work in support of managerial functions; provides professional administrative assistance and coordinates administrative activities for the City Manager and Assistant City Manager; manages resolution of complaints; and manages special projects. May provide staff support in various areas to city departments and perform related duties as required.

DISTINGUISHING CHARACTERISTICS
This mid-management, single-position class provides administrative and strategic support to the City Manager, City Council, and City departments. This classification is distinguished from other administrative/analytical classifications by the complexity of the work assigned, the degree of independent judgment exercised, and the level of decision-making required. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the functional work area.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the City Manager. May exercise direct or functional supervision of assigned technical and administrative support staff, interns, and volunteers on an ongoing or project basis.

EXAMPLES OF DUTIES:

Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.
• Develops and drafts a variety of City policies and procedures, including operational procedures, administrative manuals, ordinances, and resolutions.
• Develops and recommends appropriate alternatives and courses of policy action. • Assists the City Manager and department directors, as needed, regarding administrative, fiscal, or operational issues, policies, or procedures.
• Provides administrative support to the City Council regarding various constituent issues. • Prepares or drafts proposals, reports, and records.
• Administers and monitors various grants, including preparing grant applications and modifications. • Serves as a City liaison to the community-at-large, advisory committees, and other local, county, state, and federal agencies.
• Serves on committees as assigned and represents the City in discussions regarding municipal operations and programs.
• Interprets, administers, and monitors contract agreements and related ordinances. • Receives and resolves City-related complaints.
• Manages specific programs and operations in the City Manager's office. • Responds to emergency and problem situations effectively with tact and diplomacy. 157
Assistant to the City Manager

Page 2 of 4 ends

2 • Collects, compiles, and analyzes information from a variety of sources on various specialized legislative topics; prepares comprehensive records and reports to present and interpret data, identify alternatives, and make and justify recommendations. • Coordinates assigned legislative programs, activities, and administrative support functions with other city departments, the public, and outside agencies. • Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation.
• Recommends and assists in the implementation of goals and objectives; implements policies and procedures.
• Monitors and maintains compliance with pertinent federal, state, and local laws, codes, regulations, and ordinances; assists in implementing procedures to ensure compliance with applicable laws and regulations.
• Participates in the preparation and administration of assigned budgets; maintains and monitors appropriate expenditure controls as assigned.
• Participates in special projects, including research of new programs and services and feasibility analysis.
• Chairs or participates in standing and ad hoc committees of substantial importance to the overall direction of city operations or relating to special problems facing the city. • Attends City Council and commission meetings as well as conferences to represent the City/City Manager's
• Provides direct or functional supervision to staff, as assigned. • Office and input on matters being considered.
• Prepares press releases and other public information reports, as well as assisting members of the public media, and speaks before members of civic, school, and community groups.

Performs other related duties as required.

QUALIFICATIONS
Knowledge of:
• Principles and practices of grant writing and administration. • Principles and practices of municipal government, including budget preparation and administration.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. • Methods and techniques of administrative analysis.
• Principles and techniques to plan, organize, and coordinate local government public relations, communications, and media relations programs.
• Techniques of preparing, producing, and disseminating information to the general public, news media, schools, and the community, utilizing all major communication media. • Principles, practices, and techniques of employee supervision. • Principles and practices of employer-employee relations. • Principles and practice of Pertinent federal, state, and local laws, codes, and regulations. • Research and reporting methods, techniques, and procedures. • Modern office procedures, methods, computer software and hardware. • Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation.

Ability to:
158
Assistant to the City Manager

Page 3 of 4 ends

3 • Successfully prepare grant applications and secure additional funding sources. • Implement and coordinate the processing and documentation of contracts and agreements. • Analyze administrative problems and situations and present appropriate facts and recommendations.
• Make effective oral and written presentations.
• Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
• Plan, organize, and coordinate the work of assigned staff. • Provide training, staff leadership, and work direction. • Operate a computer and standard business software and a variety of computer software programs and databases related to the area of assignment.
• Establish and maintain effective working relationships with the general public, media, community groups, other City employees, and officials.

Education and Experience:

Any combination of training and experience that would provide the knowledge, skills, and abilities necessary to perform the duties of the position. A typical way to obtain the knowledge and abilities would be:
• A bachelor’s degree in government, public administration, business administration, or related field. A master’s degree is desirable.

AND
• Five years of professional experience in administrative analysis, administrative research or as an assistant to a top administrator having budget, personnel, or program responsibilities.

Licenses and Certifications:
• Possession of a valid California Class C Driver's License with a satisfactory driving record is required.

SPECIAL REQUIREMENTS
Employees may be required to work evenings, weekends, and holidays at meetings or City events. 159
Assistant to the City Manager

Page 4 of 4 ends

4 PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Vision: Specific vision abilities required by this job include close vision and the ability to adjust focus and travel by vehicle while conducting City business.

Hearing: Effectively hear and comprehend oral instructions and communication.

Travel throughout the City may be required.

Mental Demands:

Disaster Service Worker:

This is to acknowledge that I have received a copy of this job description and understand its contents. _______________________________ ___________________________________ Employee Signature Date

HISTORY
Adopted: XX-XXXX
Revised: XX-XXX
FLSA Status: Exempt
160

CITY COUNCIL STAFF REPORT
Agenda Item: 6.n
Meeting Date: June 23, 2025
SUBJECT: Discussion and possible action to approve Amendment No. 1 to the Agreement with OpenGov for Budgeting and Planning Software for an additional amount of $40,182.00 for a total contract amount not to exceed $132,665 and to extend the term to June 30, 2026
PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

The City has been utilizing OpenGov’s Budgeting and Planning Software since February 1, 2024, as part of our broader commitment to improving fiscal transparency, streamlining internal processes, and supporting data-driven decision-making.

OpenGov is a leading provider of cloud-based software for local governments and public agencies. Its Budgeting and Planning platform provides a modern, user-friendly solution for preparing, managing, and communicating the City’s operating and capital budgets.

Since implementation, the OpenGov software has proven to be a highly valuable tool across multiple departments. Key features and benefits include:
• Efficient Budget Development: OpenGov enables collaborative budgeting, allowing multiple departments to work in a centralized system. This reduces the need for manual spreadsheet work and significantly decreases the margin for error.
• Performance Tracking: Departments can link budget items to strategic goals and key performance indicators, enhancing accountability and program evaluation. • Public Transparency: With OpenGov, the City can publish interactive budget books and dashboards, making financial data more accessible and understandable to residents. • Cloud-Based Accessibility: As a web-based platform, OpenGov provides access from any device, which supports remote work and real-time collaboration.

OpenGov’s Budgeting and Planning Software has become an essential tool in the City’s financial toolkit. Extending the term of our agreement ensures continued operational efficiency, transparency, and alignment with best practices in public sector budgeting ALTERNATIVES:

The City could choose not to renew the current agreement and transition to a new software provider.

However, this option would require significant staff time for onboarding, training, and system configuration, potentially disrupting existing workflows and delaying budget development timelines.

FISCAL IMPACT:

The cost for continuing the OpenGov subscription is included in the FY 2025–26 adopted budget.

Pricing remains consistent with the original agreement and includes licensing, support, and regular software updates.

ATTACHMENTS:

A. Amendment 1
161
AMENDMENT NO. 1
To the Agreement with

OPENGOV INC
THIS FIRST AMENDMENT is made and entered into this 1ST day of July 2025 between the CITY OF SOLVANG, a municipal corporation, and Charter City (City), and OPENGOV INC, a Delaware Corporation (Contractor). In consideration of the mutual covenants and conditions set forth in the original Agreement dated, February 1, 2024, for Budgeting and Planning software, the parties hereby agree to continue such work described in the “scope of work” described in the original Agreement for the additional amount not to exceed $40,182.00 for the total contract amount not to exceed $132,665.00, as shown in the document referred to herein as Exhibit A, and to renew the Agreement for the one year renewal term and thereby extend the term to June 30, 2026.

Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit B ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

All remaining portions of the original Agreement and applicable portions of prior Amendment(s) shall remain in full force and effect.

CITY OF SOLVANG OPENGOV INC

David Brown, Mayor Sean Wani, General Counsel
APPROVED AS TO FORM: ATTEST:

Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 162
DocuSign Envelope ID: 4724BF75- A8AD- 4570- B4AA- 158CA1D2CADO

UPENGUV
OpenGov Inc.
660 3rd Street, Suite 100
San Francisco, CA 94107
United States
Order Form Number:

Created On:

Quote Expiration Date:

Subscription Start Date:

Subscription End Date:

Q012996
November 17, 2023
February 1, 2024
February 01, 2024
June 30, 2026
Prepared By:

Email:

Contract Term:

Alex Martinez
amartinez@opengov. com
29 Months
ICustomer Information
Customer:

Bill To/ Ship To:

City of Solvang, CA
1644 Oak Street
Solvang Centennial, CA US
Contact Name:

Email:

Phone:

Wendy Berry
wendyb@cityofsolvang. com
805- 688- 5575
I Order Details MmaM
Billing Frequency: Annual Payment Terms: Net 30
SOFTWARE SERVICES:

Product / Service Interval Start Date Interval End Date Interval Fee Budgeting & Planning
Dashboards, Financial Integration, Online Budget Book, Open Town Hall, Operating & Capital Budgeting, Reporting & Analytics, Story Builder, Transparency, Workforce Planning
February 01, 2024 June 30, 2024 15, 945. 00
Budgeting & Planning
Dashboards, Financial Integration, Workforce Planning, Transparency, Story Builder, Reporting & Analytics, Operating & Capital Budgeting, Open Town Hall, Online Budget Book
July 01, 2024 June 30, 2025 38, 268. 00
Budgeting & Planning ( Optional Renewal)
Dashboards, Transparency, Story Builder, Reporting & Analytics, Workforce Planning, Open Town Hall, Online Budget Book, Financial Integration, Operating Capital Budgeting
July 01, 2025 June 30, 2026 40, 181. 40
Total Amount See Billing Table
PROFESSIONAL SERVICES:

Product / Service Start Date Total Amount
Professional Services Deployment - Prepaid February 01, 2024 38, 270. 0 Services Total Amount 38, 270. 0
Order Form Legal Terms
This Order Form incorporates the Professional Services Agreement (" PSA") attached here. The "Agreement" between OpenGov and the entity identified above (" Customer") consists of the Order Form, PSA, and the Statement of Work.

Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, 30 days from receipt of the invoice. By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by the Agreement.

Each party' sacceptance of this Agreement is conditional upon the other' s acceptance of the Agreement to the exclusion of all other terms.

City of Sol
Signature:
j igned by:
1'
E70529D07A4D4B0...

I 1
OpenGov, Inc.

Signature:

DocuSigned by:

L -
6151AD9171B644C...

Name: Randy Murphy
Title: City Manager
Date: 1/ 31/ 2024
Name: Sean Wani
Title: General Counsel
Date: 1/ 31/ 2024
Billing Date:
2/ 1/024
7/ 1/ 2024
7/ 1/ 2025
Billing Amount:
54, 215. 00( Prorated Software Fee + Professional Services) 38, 268. 00
40, 181. 40 (Optional Renewal)
https:// opengov. com 1 1
163

CITY COUNCIL STAFF REPORT
AGENDA ITEM 7.a
Meeting Date: June 23, 2025
SUBJECT: Public Hearing to consider adopting Resolution No. 25-1297, amending the Appropriation Limit for fiscal year 2025/2026 Pursuant to Article XIII B of the California Constitution.

PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

The State Constitution requires government entities to calculate and adopt an appropriation limit each year. California Constitution Article XIII B, Section 1 provides that "The total annual appropriations subject to limitation of the State and of each local government shall not exceed the appropriations limit of the entity of government for the prior year adjusted for the change in the cost of living and the change in population, except as otherwise provided in this article." The limit is based on the actual appropriation during the 1978-79 fiscal year, and is increased each year thereafter, using the growth of population and inflation. Each city must now conduct a review of their Appropriation Limit during their annual financial audit.

Per the California Department of Finance (DOF), Solvang’s population increased by 0.47% this past year. Historically, the percentage change of the per capita personal income is used as the cost-of-living factor, and for fiscal year 2025-2026, the amount is 6.44% as determined by the DOF. The calculation in the table below shows our growth factor to be 1.0694027. This factor, when applied to last year’s appropriation limit, calculates an increase of $1,710,914 from $24,651,978 in FY 2024/25 to $26,362,892 for FY 2025/26. Based on the FY 2025/26 anticipated $11.3M General Fund Revenues, we are well below our Appropriations Limit.

The Public Hearing Notice was published on June 12, 2025, which is eleven (11) days prior to the meeting. Gov. Code Section 7910 requires that “documentation used in the determination of the appropriations limit and other necessary determinations shall be available to the public” fifteen (15) days prior to the meeting. Although documentation was available for public review in this timeframe, the public was not advised of that until June 12. To set the appropriation limit before the end of the fiscal year pursuant to Cal. Constitution Article XIII B, staff recommends the Council adopt Resolution No. 25-1297 at this meeting, and to allow for a full public review period pursuant to Gov. Code Section 7910 to ratify the Council’s action at the next City Council meeting.

Fiscal
Year
Per Capita
Personal Income
(CPI) Change
Population
Change (%)
Growth Factor
Combination (CPI X
Population Change)
Appropriation Limit General
Fund
2025/26 6.44% .47% 1.0694027 $ 26,362,892
2024/25 3.62% 0.05% 1.0367181 $ 24,651,978
ALTERNATIVES:

None
FISCAL IMPACT:

None
ATTACHMENTS:

A. Resolution 25-1297
B. California Department of Finance Price and Population Information 164
R 25-1297 Appropriation Limit
RESOLUTION NO. 25-1297

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG CALIFORNIA AMENDING THE APPRORIATION LIMIT FOR FISCAL YEAR 2025/2026 PURSUANT TO ARTICLE XIII B OF

THE CALIFORNIA CONSTITUTION
WHEREAS, Article XIII B of the California Constitution provides that the total annual appropriations subject to limitation of each governmental entity, including this City, shall not exceed the appropriation limit of such entity of government for the prior year adjusted for changes in the cost of living or personal income and population, except as otherwise provided for in said Article XIII and implementing State Statues; and
WHEREAS, pursuant to said Article XIII B of said California Constitution, and Section 7900 et seq. of the California Government Code, the City is required to set its appropriation limit for each fiscal year; and
WHEREAS, the Director of Administrative Services of the City of Solvang has interpreted the technical provisions of said Proposition 4 (1979) computations and has caused a technical review to be made of the documentation for the City's said appropriation limitation, and has caused changes in the appropriation limit for fiscal year 2025/2026; and
WHEREAS, based on such calculations the Director of Administrative Services has determined the said appropriation limit and,
WHEREAS, pursuant to Section 7910 of said California Government Code, the Director of Administrative Services made available to the public the documentation used in the determination of said appropriation limit.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That said appropriation limit for fiscal year 2025/2026 shall be set in the amount of $26,362,892
SECTION 2. That this resolution shall be effective July 1, 2025.

SECTION 3. That the City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED, AND ADOPTED on this 23rd day of June, 2025. ______________________________
David Brown, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk

STATE OF CALIFORNIA )
165
R 25-1297 Appropriation Limit
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 25-1297 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 23rd day of June 2025, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
166
May 2025
Dear Fiscal Officer:

Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code Section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2025, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2025-26. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2025-26 appropriations limit. Attachment B provides the city and unincorporated county population percentage change along with the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code Section 2228 provides additional information regarding the appropriations limit.

Article XIII B, Section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website: http://leginfo.legislature.ca.gov/faces/codes.xhtml.

Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2025.

Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.

JOE STEPHENSHAW
Director
By:

ERIKA LI
Chief Deputy Director
Attachment
167
May 2025
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2025-26 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2025-26 6.44
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2025-26 appropriation limit.
2025-26:

Per Capita Cost of Living Change = 6.44 percent
Population Change = 0.28 percent
Per Capita Cost of Living converted to a ratio: 6.44 + 100 = 1.0644 100
Population converted to a ratio: 0.28 + 100 = 1.0028
100
Calculation of factor for FY 2025-26: 1.0644 x 1.0028 = 1.0674 168
FISCAL YEAR 2025-26 About the Data
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2024 to January 1, 2025 and Total Population January 1, 2025 City County Percent Change 24-25
Population Minus
Exclusions 1-1-24
Population Minus
Exclusions 1-1-25 Total Population 1-1-25
Alameda City Alameda -0.22 78,406 78,236 79,020
Albany City Alameda 0.28 20,520 20,578 20,578
Berkeley City Alameda 1.32 126,676 128,348 128,348
Dublin City Alameda 2.17 72,462 74,031 74,691
Emeryville City Alameda -0.28 13,509 13,471 13,471
Fremont City Alameda 0.16 232,241 232,619 232,619
Hayward City Alameda 0.24 161,977 162,359 162,359
Livermore City Alameda -0.23 86,094 85,899 85,899
Newark City Alameda 1.04 48,382 48,886 48,886
Oakland City Alameda 0.52 424,015 426,237 426,457
Piedmont City Alameda -0.28 10,836 10,806 10,806
Pleasanton City Alameda -0.38 77,526 77,232 77,232
San Leandro City Alameda -0.35 88,124 87,813 87,813
Union City Alameda -0.36 66,898 66,657 66,657
Balance of County Alameda -0.27 147,978 147,579 147,646 Incorporated Alameda 0.37 1,507,666 1,513,172 1,514,836 County Total Alameda 0.31 1,655,644 1,660,751 1,662,482 Balance of County Alpine -0.42 1,181 1,176 1,177
County Total Alpine -0.42 1,181 1,176 1,177
Amador City Amador -0.51 197 196 196
Ione City Amador -0.19 5,173 5,163 9,037
Jackson City Amador -1.69 4,905 4,822 4,822
Plymouth City Amador 1.17 1,109 1,122 1,122
Sutter Creek City Amador -1.63 2,580 2,538 2,538
Balance of County Amador -1.63 22,167 21,805 21,848
Incorporated Amador -0.88 13,964 13,841 17,715
County Total Amador -1.34 36,131 35,646 39,563
Biggs City Butte -1.25 1,998 1,973 1,973
Chico City Butte 2.59 110,971 113,847 113,847
Gridley City Butte -1.10 7,383 7,302 7,302
Oroville City Butte 2.25 19,221 19,653 19,653
Paradise Town Butte 7.83 10,283 11,088 11,088
Balance of County Butte -7.51 58,017 53,662 53,662
Incorporated Butte 2.67 149,856 153,863 153,863
County Total Butte -0.17 207,873 207,525 207,525
Angels City Calaveras -0.42 3,585 3,570 3,570
Balance of County Calaveras -0.21 41,183 41,096 41,152
Incorporated Calaveras -0.42 3,585 3,570 3,570
County Total Calaveras -0.23 44,768 44,666 44,722
Colusa City Colusa -0.18 6,548 6,536 6,536
Williams City Colusa -0.48 5,616 5,589 5,589
Balance of County Colusa -0.28 9,929 9,901 9,901
Incorporated Colusa -0.32 12,164 12,125 12,125
County Total Colusa -0.30 22,093 22,026 22,026
Antioch City Contra Costa 0.52 116,177 116,781 116,781
Brentwood City Contra Costa 0.60 65,353 65,747 65,747
Clayton City Contra Costa -0.46 10,793 10,743 10,743
Concord City Contra Costa -0.34 123,074 122,650 122,650 Danville Town Contra Costa -0.16 43,030 42,960 42,960
El Cerrito City Contra Costa -0.31 25,943 25,862 25,862 Hercules City Contra Costa -0.50 26,357 26,225 26,225
Lafayette City Contra Costa -0.08 25,073 25,054 25,054
Martinez City Contra Costa -0.15 36,871 36,817 36,817
Moraga City Contra Costa -1.98 16,973 16,637 16,637
Oakley City Contra Costa 1.32 46,218 46,826 46,826
Orinda City Contra Costa -0.23 19,395 19,351 19,351
Pinole City Contra Costa -0.45 18,344 18,261 18,261
Pittsburg City Contra Costa 0.64 75,887 76,374 76,374
Pleasant Hill City Contra Costa -0.28 33,694 33,601 33,601 Richmond City Contra Costa -0.24 113,872 113,594 113,594 San Pablo City Contra Costa 0.18 31,450 31,507 31,507
San Ramon City Contra Costa 0.18 83,245 83,391 83,391
Walnut Creek City Contra Costa -0.44 70,238 69,927 69,927 Balance of County Contra Costa -0.20 176,178 175,833 175,917 Incorporated Contra Costa 0.03 981,987 982,308 982,308
County Total Contra Costa 0.00 1,158,165 1,158,141 1,158,225 Crescent City Del Norte -0.69 4,064 4,036 6,056
Balance of County Del Norte -1.44 20,738 20,439 20,488
Incorporated Del Norte -0.69 4,064 4,036 6,056
County Total Del Norte -1.32 24,802 24,475 26,544
Placerville City El Dorado 0.14 10,617 10,632 10,642
South Lake Tahoe City El Dorado -0.05 21,033 21,022 21,022 Balance of County El Dorado 0.09 158,862 159,009 159,106 Incorporated El Dorado 0.01 31,650 31,654 31,664
County Total El Dorado 0.08 190,512 190,663 190,770
Clovis City Fresno 1.13 127,674 129,121 129,121
Coalinga City Fresno 0.00 13,419 13,419 17,608
Firebaugh City Fresno 2.40 8,510 8,714 8,714
Fowler City Fresno 3.11 7,436 7,667 7,667
Fresno City Fresno 0.77 552,416 556,690 557,032
Huron City Fresno 7.96 6,421 6,932 6,932
Kerman City Fresno 0.76 17,403 17,535 17,535
Kingsburg City Fresno 0.90 13,167 13,285 13,285
169
Mendota City Fresno 0.89 12,598 12,710 12,710
Orange Cove City Fresno 0.99 9,622 9,717 9,717
Parlier City Fresno 0.78 14,535 14,649 14,649
Reedley City Fresno 2.52 25,950 26,603 26,603
Sanger City Fresno 1.44 26,652 27,037 27,037
San Joaquin City Fresno 0.03 3,653 3,654 3,654
Selma City Fresno 0.40 24,487 24,585 24,585
Balance of County Fresno 0.17 158,883 159,148 160,204
Incorporated Fresno 0.97 863,943 872,318 876,849
County Total Fresno 0.84 1,022,826 1,031,466 1,037,053
Orland City Glenn 1.17 8,603 8,704 8,704
Willows City Glenn 1.62 6,372 6,475 6,475
Balance of County Glenn 1.33 14,004 14,190 14,190
Incorporated Glenn 1.36 14,975 15,179 15,179
County Total Glenn 1.35 28,979 29,369 29,369
Arcata City Humboldt 1.66 18,691 19,001 19,001
Blue Lake City Humboldt -0.70 1,144 1,136 1,136
Eureka City Humboldt 0.00 25,966 25,967 26,122
Ferndale City Humboldt -0.44 1,367 1,361 1,361
Fortuna City Humboldt -0.38 12,245 12,198 12,198
Rio Dell City Humboldt -0.71 3,255 3,232 3,232
Trinidad City Humboldt -0.67 298 296 296
Balance of County Humboldt -0.73 70,625 70,107 70,471
Incorporated Humboldt 0.36 62,966 63,191 63,346
County Total Humboldt -0.22 133,591 133,298 133,817
Brawley City Imperial 0.84 28,710 28,952 28,952
Calexico City Imperial 0.78 39,762 40,073 40,073
Calipatria City Imperial 0.69 3,646 3,671 6,061
El Centro City Imperial 1.12 45,456 45,966 46,007
Holtville City Imperial 0.57 5,653 5,685 5,685
Imperial City Imperial 1.98 22,422 22,866 22,866
Westmorland City Imperial 0.39 2,076 2,084 2,084
Balance of County Imperial 0.59 31,371 31,557 34,771
Incorporated Imperial 1.06 147,725 149,297 151,728
County Total Imperial 0.98 179,096 180,854 186,499
Bishop City Inyo -0.10 3,854 3,850 3,850
Balance of County Inyo -0.31 14,938 14,892 14,950
Incorporated Inyo -0.10 3,854 3,850 3,850
County Total Inyo -0.27 18,792 18,742 18,800
Arvin City Kern 0.99 19,796 19,991 19,991
Bakersfield City Kern 1.16 414,451 419,238 419,238
California City Kern 0.97 13,189 13,317 13,317
Delano City Kern 1.15 46,036 46,566 52,831
Maricopa City Kern 0.59 1,018 1,024 1,024
McFarland City Kern 2.24 13,902 14,213 14,213
Ridgecrest City Kern 0.25 27,664 27,732 28,386
Shafter City Kern 4.72 22,356 23,412 23,455
Taft City Kern -0.03 7,089 7,087 7,087
Tehachapi City Kern 0.64 9,372 9,432 11,476
Wasco City Kern -2.55 23,447 22,850 26,235
Balance of County Kern 0.05 304,188 304,351 306,708
Incorporated Kern 1.09 598,320 604,862 617,253
County Total Kern 0.74 902,508 909,213 923,961
Avenal City Kings 1.07 9,431 9,532 13,315
Corcoran City Kings 0.88 13,547 13,666 21,612
Hanford City Kings 2.31 59,856 61,238 61,238
Lemoore City Kings 2.10 27,122 27,692 27,692
Balance of County Kings 1.45 25,135 25,500 30,158
Incorporated Kings 1.98 109,956 112,128 123,857
County Total Kings 1.88 135,091 137,628 154,015
Clearlake City Lake 1.01 16,367 16,533 16,533
Lakeport City Lake -0.85 5,069 5,026 5,026
Balance of County Lake -0.61 45,889 45,607 45,695
Incorporated Lake 0.57 21,436 21,559 21,559
County Total Lake -0.24 67,325 67,166 67,254
Susanville City Lassen 1.90 9,199 9,374 12,270
Balance of County Lassen 1.77 14,802 15,064 16,446
Incorporated Lassen 1.90 9,199 9,374 12,270
County Total Lassen 1.82 24,001 24,438 28,716
Agoura Hills City Los Angeles -0.18 19,940 19,904 19,904 Alhambra City Los Angeles 0.22 82,176 82,353 82,374
Arcadia City Los Angeles 0.13 56,044 56,116 56,116
Artesia City Los Angeles 1.33 16,060 16,273 16,359
Avalon City Los Angeles -0.12 3,387 3,383 3,383
Azusa City Los Angeles -1.50 49,736 48,988 48,988
Baldwin Park City Los Angeles 0.23 70,685 70,848 70,848 Bell City Los Angeles -0.15 33,366 33,315 33,315
Bellflower City Los Angeles -0.32 76,902 76,656 76,656
Bell Gardens City Los Angeles 0.09 38,438 38,471 38,471 Beverly Hills City Los Angeles -0.12 31,984 31,945 31,945 Bradbury City Los Angeles 0.78 895 902 902
Burbank City Los Angeles 0.29 105,842 106,146 106,146
Calabasas City Los Angeles -0.26 22,856 22,797 22,797
Carson City Los Angeles 0.07 91,745 91,808 91,812
Cerritos City Los Angeles -0.28 48,005 47,871 47,871
Claremont City Los Angeles -0.02 37,305 37,299 37,299
Commerce City Los Angeles -0.32 12,185 12,146 12,146
Compton City Los Angeles -0.01 93,699 93,692 93,692
Covina City Los Angeles 0.92 50,625 51,090 51,090
Cudahy City Los Angeles -0.34 22,208 22,132 22,132
170
Culver City Los Angeles 0.16 40,340 40,403 40,403
Diamond Bar City Los Angeles -0.07 53,577 53,539 53,539 Downey City Los Angeles -0.02 111,891 111,871 111,871
Duarte City Los Angeles -0.22 23,798 23,746 23,746
El Monte City Los Angeles 0.82 107,056 107,938 107,986
El Segundo City Los Angeles -0.11 16,976 16,958 16,983
Gardena City Los Angeles 0.14 60,176 60,263 60,263
Glendale City Los Angeles 0.26 191,706 192,212 192,212
Glendora City Los Angeles -0.07 51,289 51,254 51,254
Hawaiian Gardens City Los Angeles 0.07 13,552 13,561 13,561 Hawthorne City Los Angeles -0.25 85,868 85,653 85,653
Hermosa Beach City Los Angeles -0.22 19,055 19,014 19,014 Hidden Hills City Los Angeles 0.23 1,742 1,746 1,746
Huntington Park City Los Angeles -0.32 53,213 53,041 53,051 Industry City Los Angeles -0.23 432 431 431
Inglewood City Los Angeles -0.29 106,617 106,305 106,305 Irwindale City Los Angeles -0.07 1,510 1,509 1,509
La Canada Flintridge City Los Angeles 0.05 20,149 20,160 20,160 La Habra Heights City Los Angeles -0.13 5,510 5,503 5,503 Lakewood City Los Angeles 0.10 80,517 80,596 80,596
La Mirada City Los Angeles -0.17 48,315 48,233 48,233
Lancaster City Los Angeles 1.62 170,661 173,424 177,768 La Puente City Los Angeles 0.10 37,508 37,546 37,546
La Verne City Los Angeles 0.59 32,111 32,300 32,300
Lawndale City Los Angeles -0.20 30,921 30,860 30,860
Lomita City Los Angeles 0.04 20,398 20,407 20,407
Long Beach City Los Angeles 0.44 460,230 462,246 462,561 Los Angeles City Los Angeles 0.44 3,813,575 3,830,479 3,835,263 Lynwood City Los Angeles 0.45 66,360 66,660 66,660
Malibu City Los Angeles -0.18 10,623 10,604 10,604
Manhattan Beach City Los Angeles -0.18 34,111 34,051 34,051 Maywood City Los Angeles -0.25 24,557 24,496 24,496
Monrovia City Los Angeles 1.94 38,181 38,920 38,920
Montebello City Los Angeles 0.79 62,243 62,732 62,732
Monterey Park City Los Angeles -0.13 59,342 59,262 59,269 Norwalk City Los Angeles -0.32 100,585 100,265 101,075
Palmdale City Los Angeles 0.31 166,580 167,097 167,097
Palos Verdes Estates City Los Angeles -0.12 13,014 12,999 12,999 Paramount City Los Angeles -0.08 52,415 52,371 52,371
Pasadena City Los Angeles 0.41 140,054 140,631 140,631
Pico Rivera City Los Angeles 0.00 60,859 60,858 60,858
Pomona City Los Angeles 0.68 152,005 153,042 153,042
Rancho Palos Verdes City Los Angeles -0.25 40,831 40,727 40,727 Redondo Beach City Los Angeles -0.33 68,319 68,091 68,091 Rolling Hills City Los Angeles 0.24 1,673 1,677 1,677
Rolling Hills Estates City Los Angeles -0.14 8,557 8,545 8,545 Rosemead City Los Angeles 0.41 50,296 50,501 50,501
San Dimas City Los Angeles -0.05 34,226 34,209 34,209
San Fernando City Los Angeles 0.62 23,546 23,692 23,692 San Gabriel City Los Angeles 1.00 38,569 38,953 38,953
San Marino City Los Angeles -0.09 12,341 12,330 12,330
Santa Clarita City Los Angeles 0.35 231,573 232,377 232,377 Santa Fe Springs City Los Angeles 0.90 18,341 18,506 18,680 Santa Monica City Los Angeles 0.19 93,034 93,212 93,212 Sierra Madre City Los Angeles -0.30 10,903 10,870 10,870 Signal Hill City Los Angeles -0.31 11,457 11,421 11,421 South El Monte City Los Angeles -0.02 19,538 19,535 19,535 South Gate City Los Angeles 0.08 92,883 92,955 92,955
South Pasadena City Los Angeles 0.06 26,272 26,287 26,287 Temple City Los Angeles 0.70 36,069 36,322 36,322
Torrance City Los Angeles -0.10 143,410 143,261 143,261 Vernon City Los Angeles -0.48 208 207 207
Walnut City Los Angeles 0.74 28,008 28,214 28,214
West Covina City Los Angeles -0.21 109,657 109,428 109,428 West Hollywood City Los Angeles 0.10 35,250 35,284 35,284 Westlake Village City Los Angeles -0.31 7,943 7,918 7,918 Whittier City Los Angeles 0.03 87,820 87,850 87,850
Balance of County Los Angeles 0.18 1,001,862 1,003,674 1,004,490 Incorporated Los Angeles 0.31 8,834,429 8,861,693 8,872,321 County Total Los Angeles 0.30 9,836,291 9,865,367 9,876,811 Chowchilla City Madera -1.64 13,729 13,504 18,742
Madera City Madera -0.85 67,013 66,443 66,443
Balance of County Madera 2.24 75,718 77,414 77,414
Incorporated Madera -0.98 80,742 79,947 85,185
County Total Madera 0.58 156,460 157,361 162,599
Belvedere City Marin 0.29 2,052 2,058 2,058
Corte Madera City Marin 0.09 9,947 9,956 9,966
Fairfax City Marin 0.09 7,400 7,407 7,407
Larkspur City Marin -0.15 12,750 12,731 12,731
Mill Valley City Marin 0.07 13,679 13,688 13,688
Novato City Marin 0.22 51,372 51,486 51,690
Ross City Marin 0.83 2,290 2,309 2,309
San Anselmo City Marin 0.26 12,519 12,551 12,551
San Rafael City Marin -0.05 59,917 59,885 59,885
Sausalito City Marin 0.07 6,936 6,941 6,941
Tiburon Town Marin 0.18 8,894 8,910 8,910
Balance of County Marin 0.29 63,257 63,441 66,414
Incorporated Marin 0.09 187,756 187,922 188,136
County Total Marin 0.14 251,013 251,363 254,550
Balance of County Mariposa -0.21 16,897 16,861 16,917
171
County Total Mariposa -0.21 16,897 16,861 16,917
Fort Bragg City Mendocino -0.10 7,194 7,187 7,187
Point Arena City Mendocino 1.57 445 452 452
Ukiah City Mendocino 0.60 16,227 16,325 16,325
Willits City Mendocino -0.31 4,853 4,838 4,838
Balance of County Mendocino -0.09 61,031 60,975 61,025
Incorporated Mendocino 0.29 28,719 28,802 28,802
County Total Mendocino 0.03 89,750 89,777 89,827
Atwater City Merced -0.18 31,921 31,862 31,862
Dos Palos City Merced -0.28 5,728 5,712 5,712
Gustine City Merced -0.23 6,035 6,021 6,021
Livingston City Merced -0.07 14,451 14,441 14,441
Los Banos City Merced 1.42 48,213 48,896 48,896
Merced City Merced 5.26 93,138 98,039 98,039
Balance of County Merced -4.65 91,101 86,861 88,109
Incorporated Merced 2.75 199,486 204,971 204,971
County Total Merced 0.43 290,587 291,832 293,080
Alturas City Modoc -0.19 2,662 2,657 2,657
Balance of County Modoc -0.22 5,847 5,834 5,834
Incorporated Modoc -0.19 2,662 2,657 2,657
County Total Modoc -0.21 8,509 8,491 8,491
Mammoth Lakes Town Mono -1.47 7,145 7,040 7,040
Balance of County Mono -1.75 5,647 5,548 5,644
Incorporated Mono -1.47 7,145 7,040 7,040
County Total Mono -1.59 12,792 12,588 12,684
Carmel-by-the-Sea City Monterey -0.23 3,056 3,049 3,049 Del Rey Oaks City Monterey -0.32 1,551 1,546 1,546
Gonzales City Monterey -0.30 8,459 8,434 8,434
Greenfield City Monterey 1.18 20,543 20,785 20,785
King City Monterey 1.09 14,189 14,344 14,344
Marina City Monterey 1.12 22,831 23,086 23,086
Monterey City Monterey -0.33 24,282 24,202 27,273
Pacific Grove City Monterey -0.43 14,935 14,871 14,871
Salinas City Monterey -0.24 161,039 160,645 160,645
Sand City Monterey -0.27 374 373 373
Seaside City Monterey 1.35 26,367 26,724 32,019
Soledad City Monterey 1.80 20,005 20,366 27,310
Balance of County Monterey -0.14 105,111 104,962 105,096 Incorporated Monterey 0.25 317,631 318,425 333,735
County Total Monterey 0.15 422,742 423,387 438,831
American Canyon City Napa 2.94 21,757 22,396 22,396
Calistoga City Napa -0.41 5,181 5,160 5,160
Napa City Napa 0.28 77,520 77,736 77,736
St Helena City Napa -0.13 5,356 5,349 5,349
Yountville City Napa -0.54 2,056 2,045 2,638
Balance of County Napa -0.30 21,840 21,775 22,845
Incorporated Napa 0.73 111,870 112,686 113,279
County Total Napa 0.56 133,710 134,461 136,124
Grass Valley City Nevada -0.72 13,461 13,364 13,364
Nevada City Nevada -0.86 3,365 3,336 3,336
Truckee Town Nevada 0.03 16,923 16,928 16,928
Balance of County Nevada -0.63 67,092 66,667 66,726
Incorporated Nevada -0.36 33,749 33,628 33,628
County Total Nevada -0.54 100,841 100,295 100,354
Aliso Viejo City Orange -0.45 50,442 50,213 50,213
Anaheim City Orange -0.08 341,967 341,686 341,773
Brea City Orange -0.42 48,101 47,900 47,900
Buena Park City Orange -0.13 82,772 82,667 82,667
Costa Mesa City Orange 0.25 110,048 110,321 110,321
Cypress City Orange -0.13 49,563 49,499 49,499
Dana Point City Orange -0.37 32,850 32,730 32,730
Fountain Valley City Orange -0.09 56,612 56,560 56,560
Fullerton City Orange -0.31 141,909 141,469 141,469
Garden Grove City Orange 0.12 171,260 171,470 171,492
Huntington Beach City Orange -0.19 193,510 193,134 193,134 Irvine City Orange 0.79 316,119 318,629 318,629
Laguna Beach City Orange 0.02 22,759 22,763 22,763
Laguna Hills City Orange -0.41 30,435 30,309 30,309
Laguna Niguel City Orange 0.65 64,834 65,257 65,257
Laguna Woods City Orange -0.46 17,262 17,183 17,183
La Habra City Orange -0.06 61,236 61,202 61,202
Lake Forest City Orange 0.10 87,553 87,639 87,639
La Palma City Orange -0.44 15,177 15,110 15,110
Los Alamitos City Orange -0.32 12,044 12,006 12,006
Mission Viejo City Orange -0.28 91,993 91,740 91,740
Newport Beach City Orange -0.41 82,995 82,654 82,654
Orange City Orange 0.95 138,403 139,724 139,724
Placentia City Orange 2.52 52,653 53,982 53,982
Rancho Santa Margarita City Orange -0.46 46,553 46,341 46,341 San Clemente City Orange -0.35 63,085 62,865 62,865
San Juan Capistrano City Orange 0.23 35,247 35,329 35,329 Santa Ana City Orange 0.68 313,210 315,325 315,325
Seal Beach City Orange -0.47 24,439 24,325 24,400
Stanton City Orange -0.06 40,576 40,552 40,552
Tustin City Orange -0.15 79,449 79,326 79,326
Villa Park City Orange -0.21 5,750 5,738 5,738
Westminster City Orange 0.13 90,181 90,295 90,295
Yorba Linda City Orange -0.46 66,573 66,267 66,267
Balance of County Orange 0.54 132,313 133,023 133,033
Incorporated Orange 0.15 3,037,560 3,042,210 3,042,394
172
County Total Orange 0.17 3,169,873 3,175,233 3,175,427
Auburn City Placer -1.27 13,457 13,286 13,286
Colfax City Placer -1.48 2,026 1,996 1,996
Lincoln City Placer 0.65 54,167 54,520 54,520
Loomis Town Placer -0.59 6,729 6,689 6,689
Rocklin City Placer 0.28 72,967 73,172 73,172
Roseville City Placer 0.76 157,304 158,494 158,494
Balance of County Placer -0.44 113,786 113,289 113,289
Incorporated Placer 0.49 306,650 308,157 308,157
County Total Placer 0.24 420,436 421,446 421,446
Portola City Plumas -0.94 2,118 2,098 2,098
Balance of County Plumas 0.62 16,684 16,787 16,787
Incorporated Plumas -0.94 2,118 2,098 2,098
County Total Plumas 0.44 18,802 18,885 18,885
Banning City Riverside -0.37 32,068 31,949 31,949
Beaumont City Riverside 1.78 58,665 59,708 59,708
Blythe City Riverside -0.95 12,593 12,473 15,400
Calimesa City Riverside -0.79 11,082 10,994 10,994
Canyon Lake City Riverside -0.74 11,086 11,004 11,004
Cathedral City Riverside -0.67 51,962 51,615 51,651
Coachella City Riverside 0.76 44,050 44,384 44,384
Corona City Riverside -0.32 159,667 159,157 159,157
Desert Hot Springs City Riverside 0.02 33,255 33,262 33,262 Eastvale City Riverside -0.68 70,274 69,799 69,799
Hemet City Riverside 0.20 91,751 91,934 91,934
Indian Wells City Riverside 0.06 4,859 4,862 4,862
Indio City Riverside -0.17 92,693 92,539 92,539
Jurupa Valley City Riverside -0.90 106,830 105,870 105,928 Lake Elsinore City Riverside 0.97 72,934 73,638 73,783
La Quinta City Riverside -0.90 39,148 38,796 38,796
Menifee City Riverside 1.30 113,837 115,316 115,316
Moreno Valley City Riverside -0.27 211,389 210,823 210,823 Murrieta City Riverside 0.44 111,299 111,789 111,789
Norco City Riverside -0.63 22,563 22,421 25,221
Palm Desert City Riverside 0.04 51,961 51,980 51,980
Palm Springs City Riverside -0.63 44,760 44,476 44,476
Perris City Riverside 0.36 80,947 81,240 81,240
Rancho Mirage City Riverside -0.62 17,227 17,120 17,120 Riverside City Riverside -0.37 321,479 320,278 320,337
San Jacinto City Riverside 0.10 54,936 54,990 54,990
Temecula City Riverside 1.19 110,898 112,220 112,220
Wildomar City Riverside 0.05 37,060 37,077 37,077
Balance of County Riverside 1.53 411,338 417,646 417,901 Incorporated Riverside 0.02 2,071,273 2,071,714 2,077,739 County Total Riverside 0.27 2,482,611 2,489,360 2,495,640 Citrus Heights City Sacramento -0.43 86,655 86,280 86,280 Elk Grove City Sacramento 1.24 180,599 182,842 182,842
Folsom City Sacramento 3.69 84,416 87,532 92,577
Galt City Sacramento 1.38 25,738 26,092 26,092
Isleton City Sacramento -0.65 769 764 764
Rancho Cordova City Sacramento 3.16 82,837 85,451 85,451 Sacramento City Sacramento 0.31 526,327 527,979 527,979 Balance of County Sacramento -0.26 604,360 602,760 602,760 Incorporated Sacramento 0.97 987,341 996,940 1,001,985
County Total Sacramento 0.50 1,591,701 1,599,700 1,604,745 Hollister City San Benito 0.51 43,272 43,492 43,492
San Juan Bautista City San Benito -0.81 2,095 2,078 2,078 Balance of County San Benito 0.50 21,147 21,252 21,252
Incorporated San Benito 0.45 45,367 45,570 45,570
County Total San Benito 0.46 66,514 66,822 66,822
Adelanto City San Bernardino 1.42 36,629 37,150 37,150
Apple Valley Town San Bernardino -0.11 75,339 75,255 75,262 Barstow City San Bernardino -0.55 24,634 24,498 24,811
Big Bear Lake City San Bernardino -0.48 4,977 4,953 4,953 Chino City San Bernardino 1.76 90,123 91,712 95,206
Chino Hills City San Bernardino -0.18 77,452 77,314 77,314 Colton City San Bernardino -0.42 53,505 53,278 53,278
Fontana City San Bernardino 0.96 217,084 219,172 219,172 Grand Terrace City San Bernardino -0.51 12,868 12,803 12,803 Hesperia City San Bernardino 0.54 101,248 101,792 101,792 Highland City San Bernardino 1.16 56,436 57,088 57,088
Loma Linda City San Bernardino -0.19 25,323 25,276 25,322 Montclair City San Bernardino -0.38 37,670 37,526 37,526 Needles City San Bernardino -0.54 4,817 4,791 4,791
Ontario City San Bernardino 0.84 182,875 184,404 184,404 Rancho Cucamonga City San Bernardino 0.44 175,227 175,992 175,992 Redlands City San Bernardino 0.10 73,416 73,488 73,488
Rialto City San Bernardino 1.09 104,426 105,565 105,565 San Bernardino City San Bernardino 0.08 221,218 221,387 222,727 Twentynine Palms City San Bernardino 7.84 14,775 15,934 24,257 Upland City San Bernardino -0.23 79,326 79,140 79,140
Victorville City San Bernardino 0.49 135,981 136,652 141,013 Yucaipa City San Bernardino 0.51 54,561 54,838 54,838
Yucca Valley Town San Bernardino 0.03 22,021 22,027 22,027 Balance of County San Bernardino -0.22 290,454 289,811 297,505 Incorporated San Bernardino 0.54 1,881,931 1,892,035 1,909,919 County Total San Bernardino 0.44 2,172,385 2,181,846 2,207,424 Carlsbad City San Diego -0.24 116,652 116,368 116,368
Chula Vista City San Diego 0.19 280,590 281,137 281,401 Coronado City San Diego -0.41 17,471 17,400 22,610
173
Del Mar City San Diego 0.05 3,948 3,950 3,950
El Cajon City San Diego -0.47 105,429 104,932 104,932
Encinitas City San Diego 0.17 61,851 61,956 61,956
Escondido City San Diego -0.63 151,386 150,425 150,425
Imperial Beach City San Diego -0.35 26,462 26,369 26,369 La Mesa City San Diego -0.27 61,072 60,908 60,908
Lemon Grove City San Diego 0.93 27,903 28,163 28,163
National City San Diego 0.07 56,900 56,941 58,965
Oceanside City San Diego 0.44 173,569 174,340 174,340
Poway City San Diego 0.86 49,948 50,379 50,379
San Diego City San Diego 1.15 1,378,448 1,394,234 1,408,937 San Marcos City San Diego -0.14 97,261 97,123 97,123
Santee City San Diego -0.60 59,928 59,568 59,568
Solana Beach City San Diego -0.52 13,054 12,986 12,986
Vista City San Diego -0.14 101,740 101,599 101,599
Balance of County San Diego -0.19 470,041 469,135 509,160 Incorporated San Diego 0.54 2,783,612 2,798,778 2,820,979 County Total San Diego 0.44 3,253,653 3,267,913 3,330,139 San Francisco City San Francisco -0.39 844,789 841,467 842,027 Incorporated San Francisco -0.39 844,789 841,467 842,027 County Total San Francisco -0.39 844,789 841,467 842,027 Escalon City San Joaquin -1.43 7,337 7,232 7,232
Lathrop City San Joaquin 4.03 37,102 38,596 38,596
Lodi City San Joaquin -0.25 67,262 67,093 67,093
Manteca City San Joaquin 1.76 92,116 93,733 93,733
Mountain House City San Joaquin 0.00 28,795 28,795
Ripon City San Joaquin -1.33 15,966 15,753 15,753
Stockton City San Joaquin -0.77 323,325 320,847 320,877 Tracy City San Joaquin 0.73 97,501 98,215 98,215
Balance of County San Joaquin -16.29 159,392 133,422 135,562 Incorporated San Joaquin 4.63 640,609 670,264 670,294
County Total San Joaquin 0.46 800,001 803,686 805,856
Arroyo Grande City San Luis Obispo -0.64 18,025 17,910 17,910 Atascadero City San Luis Obispo -0.72 29,305 29,093 30,134 El Paso de Robles City San Luis Obispo 0.24 30,988 31,061 31,061 Grover Beach City San Luis Obispo -0.35 12,455 12,411 12,411 Morro Bay City San Luis Obispo 0.00 10,404 10,404 10,404 Pismo Beach City San Luis Obispo -0.69 7,858 7,804 7,804 San Luis Obispo City San Luis Obispo 1.52 48,791 49,534 49,534 Balance of County San Luis Obispo -0.61 118,580 117,852 120,079 Incorporated San Luis Obispo 0.25 157,826 158,217 159,258 County Total San Luis Obispo -0.12 276,406 276,069 279,337 Atherton Town San Mateo -0.33 7,030 7,007 7,007
Belmont City San Mateo 3.90 27,146 28,206 28,206
Brisbane City San Mateo -0.51 4,700 4,676 4,676
Burlingame City San Mateo 2.55 30,768 31,552 31,552
Colma Town San Mateo -0.70 1,421 1,411 1,411
Daly City San Mateo -0.16 102,315 102,155 102,155
East Palo Alto City San Mateo -0.65 29,325 29,133 29,133 Foster City San Mateo -0.60 32,856 32,658 32,658
Half Moon Bay City San Mateo -0.26 11,333 11,303 11,303 Hillsborough Town San Mateo 0.38 11,211 11,254 11,254
Menlo Park City San Mateo -0.35 33,291 33,175 33,311
Millbrae City San Mateo -0.53 23,288 23,164 23,164
Pacifica City San Mateo -0.41 37,365 37,212 37,217
Portola Valley Town San Mateo -0.02 4,286 4,285 4,285
Redwood City San Mateo -0.57 82,546 82,073 82,073
San Bruno City San Mateo 0.29 42,507 42,631 42,631
San Carlos City San Mateo -0.45 29,669 29,535 29,535
San Mateo City San Mateo 0.09 104,221 104,315 104,315
South San Francisco City San Mateo 0.39 65,146 65,397 65,397 Woodside Town San Mateo 0.58 5,176 5,206 5,206
Balance of County San Mateo -0.32 62,047 61,848 61,848
Incorporated San Mateo 0.11 685,600 686,348 686,489
County Total San Mateo 0.07 747,647 748,196 748,337
Buellton City Santa Barbara 2.23 4,980 5,091 5,091
Carpinteria City Santa Barbara 0.09 12,723 12,735 12,735 Goleta City Santa Barbara 0.45 32,601 32,747 32,747
Guadalupe City Santa Barbara 1.81 8,694 8,851 8,851
Lompoc City Santa Barbara 0.05 40,518 40,538 43,424
Santa Barbara City Santa Barbara 0.31 86,159 86,422 86,451 Santa Maria City Santa Barbara 1.19 110,885 112,208 112,208 Solvang City Santa Barbara 0.47 5,728 5,755 5,755
Balance of County Santa Barbara 0.52 136,287 136,992 139,870 Incorporated Santa Barbara 0.68 302,288 304,347 307,262 County Total Santa Barbara 0.63 438,575 441,339 447,132 Campbell City Santa Clara -0.22 43,377 43,281 43,281
Cupertino City Santa Clara -0.09 59,887 59,831 59,831
Gilroy City Santa Clara 1.10 61,402 62,076 62,205
Los Altos City Santa Clara 0.62 31,523 31,720 31,720
Los Altos Hills Town Santa Clara 0.33 8,520 8,548 8,548 Los Gatos Town Santa Clara -0.43 33,500 33,355 33,355
Milpitas City Santa Clara -0.59 82,401 81,915 81,915
Monte Sereno City Santa Clara 0.66 3,613 3,637 3,637
Morgan Hill City Santa Clara 0.06 46,573 46,599 46,599
Mountain View City Santa Clara -0.19 86,674 86,513 86,513 Palo Alto City Santa Clara 0.31 68,550 68,763 68,794
San Jose City Santa Clara -0.08 980,174 979,415 979,415 Santa Clara City Santa Clara 0.57 133,829 134,587 134,587 Saratoga City Santa Clara 0.29 31,020 31,110 31,110
174
Sunnyvale City Santa Clara 0.46 158,948 159,673 159,673 Balance of County Santa Clara -0.21 90,602 90,412 91,076 Incorporated Santa Clara 0.06 1,829,991 1,831,023 1,831,183 County Total Santa Clara 0.04 1,920,593 1,921,435 1,922,259 Capitola City Santa Cruz -0.35 9,704 9,670 9,670
Santa Cruz City Santa Cruz 0.18 62,861 62,972 62,972
Scotts Valley City Santa Cruz -0.04 11,836 11,831 11,831 Watsonville City Santa Cruz 0.47 50,860 51,101 51,101
Balance of County Santa Cruz -0.04 128,130 128,079 128,136 Incorporated Santa Cruz 0.23 135,261 135,574 135,574
County Total Santa Cruz 0.10 263,391 263,653 263,710
Anderson City Shasta -0.73 11,048 10,967 10,967
Redding City Shasta 0.09 93,330 93,413 93,534
Shasta Lake City Shasta -0.74 10,209 10,133 10,133
Balance of County Shasta -0.49 65,836 65,514 65,567
Incorporated Shasta -0.06 114,587 114,513 114,634
County Total Shasta -0.22 180,423 180,027 180,201
Loyalton City Sierra -0.27 732 730 730
Balance of County Sierra -0.20 2,445 2,440 2,440
Incorporated Sierra -0.27 732 730 730
County Total Sierra -0.22 3,177 3,170 3,170
Dorris City Siskiyou -0.84 837 830 830
Dunsmuir City Siskiyou -0.91 1,643 1,628 1,628
Etna City Siskiyou -0.75 667 662 662
Fort Jones City Siskiyou -0.75 668 663 663
Montague City Siskiyou -0.42 1,200 1,195 1,195
Mount Shasta City Siskiyou -0.72 3,202 3,179 3,179
Tulelake City Siskiyou -0.82 858 851 851
Weed City Siskiyou 0.30 2,708 2,716 2,716
Yreka City Siskiyou 0.64 7,829 7,879 7,879
Balance of County Siskiyou -0.49 23,772 23,656 23,708
Incorporated Siskiyou -0.05 19,612 19,603 19,603
County Total Siskiyou -0.29 43,384 43,259 43,311
Benicia City Solano -0.58 26,347 26,195 26,195
Dixon City Solano 2.89 19,608 20,174 20,174
Fairfield City Solano -0.07 116,199 116,112 120,720
Rio Vista City Solano 1.78 10,157 10,338 10,338
Suisun City Solano -0.13 29,074 29,036 29,036
Vacaville City Solano 0.04 97,347 97,382 103,181
Vallejo City Solano -0.48 122,791 122,207 122,207
Balance of County Solano -0.27 17,285 17,238 17,988
Incorporated Solano -0.02 421,523 421,444 431,851
County Total Solano -0.03 438,808 438,682 449,839
Cloverdale City Sonoma -0.97 8,763 8,678 8,678
Cotati City Sonoma -0.86 7,353 7,290 7,290
Healdsburg City Sonoma -0.35 11,010 10,972 10,972
Petaluma City Sonoma 0.40 58,858 59,094 59,094
Rohnert Park City Sonoma -0.06 44,089 44,062 44,062
Santa Rosa City Sonoma 0.80 177,043 178,452 178,452
Sebastopol City Sonoma 0.40 7,338 7,367 7,367
Sonoma City Sonoma -0.83 10,595 10,507 10,507
Windsor Town Sonoma -0.17 25,669 25,625 25,625
Balance of County Sonoma -0.46 130,591 129,985 130,801
Incorporated Sonoma 0.38 350,718 352,047 352,047
County Total Sonoma 0.15 481,309 482,032 482,848
Ceres City Stanislaus -0.35 49,480 49,305 49,305
Hughson City Stanislaus 2.26 7,801 7,977 7,977
Modesto City Stanislaus 0.03 219,705 219,765 219,765
Newman City Stanislaus 1.05 12,260 12,389 12,389
Oakdale City Stanislaus 0.28 23,167 23,231 23,231
Patterson City Stanislaus 3.57 24,977 25,868 25,868
Riverbank City Stanislaus 3.16 25,290 26,090 26,090
Turlock City Stanislaus 0.31 71,997 72,219 72,219
Waterford City Stanislaus 0.09 9,161 9,169 9,169
Balance of County Stanislaus -0.02 109,776 109,752 109,752 Incorporated Stanislaus 0.49 443,838 446,013 446,013
County Total Stanislaus 0.39 553,614 555,765 555,765
Live Oak City Sutter 0.58 9,602 9,658 9,658
Yuba City Sutter 0.96 69,781 70,453 70,453
Balance of County Sutter 0.49 20,048 20,146 20,146
Incorporated Sutter 0.92 79,383 80,111 80,111
County Total Sutter 0.83 99,431 100,257 100,257
Corning City Tehama 1.30 8,162 8,268 8,268
Red Bluff City Tehama 0.11 14,450 14,466 14,466
Tehama City Tehama 0.23 427 428 428
Balance of County Tehama -0.41 41,702 41,532 41,665
Incorporated Tehama 0.53 23,039 23,162 23,162
County Total Tehama -0.07 64,741 64,694 64,827
Balance of County Trinity -0.16 15,850 15,825 15,884
County Total Trinity -0.16 15,850 15,825 15,884
Dinuba City Tulare 0.67 25,852 26,025 26,025
Exeter City Tulare -0.19 10,252 10,233 10,233
Farmersville City Tulare -0.29 10,422 10,392 10,392
Lindsay City Tulare -0.07 12,734 12,725 12,725
Porterville City Tulare 0.04 63,427 63,455 63,622
Tulare City Tulare 2.02 71,557 73,002 73,002
Visalia City Tulare 0.69 145,714 146,722 146,978
Woodlake City Tulare 2.72 7,793 8,005 8,005
Balance of County Tulare 0.54 135,452 136,180 136,227
Incorporated Tulare 0.81 347,751 350,559 350,982
175
County Total Tulare 0.73 483,203 486,739 487,209
Sonora City Tuolumne -0.74 5,154 5,116 5,116
Balance of County Tuolumne -0.27 46,963 46,836 49,241
Incorporated Tuolumne -0.74 5,154 5,116 5,116
County Total Tuolumne -0.32 52,117 51,952 54,357
Camarillo City Ventura -0.78 69,467 68,927 68,927
Fillmore City Ventura -0.35 17,095 17,035 17,035
Moorpark City Ventura -0.77 35,023 34,754 34,754
Ojai City Ventura 0.04 7,556 7,559 7,559
Oxnard City Ventura 0.18 198,384 198,733 198,733
Port Hueneme City Ventura -0.81 19,024 18,870 20,838
San Buenaventura (Ventura) City Ventura 0.58 108,304 108,930 108,985 Santa Paula City Ventura 0.47 31,511 31,658 31,658
Simi Valley City Ventura 0.00 124,640 124,645 124,815
Thousand Oaks City Ventura -0.73 123,372 122,468 122,468 Balance of County Ventura 1.49 90,070 91,416 93,233
Incorporated Ventura -0.11 734,376 733,579 735,772
County Total Ventura 0.07 824,446 824,995 829,005
Davis City Yolo -0.43 65,708 65,423 65,423
West Sacramento City Yolo 0.85 54,938 55,403 55,403
Winters City Yolo 4.14 7,702 8,021 8,021
Woodland City Yolo 0.35 61,406 61,623 61,623
Balance of County Yolo 1.83 34,334 34,963 34,963
Incorporated Yolo 0.38 189,754 190,470 190,470
County Total Yolo 0.60 224,088 225,433 225,433
Marysville City Yuba -0.84 12,825 12,717 12,717
Wheatland City Yuba 2.29 3,922 4,012 4,012
Balance of County Yuba 0.57 65,454 65,828 68,294
Incorporated Yuba -0.11 16,747 16,729 16,729
County Total Yuba 0.43 82,201 82,557 85,023
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes. 176

CITY COUNCIL STAFF REPORT
AGENDA ITEM 8.a
Meeting Date: June 23, 2025
SUBJECT: Discussion and possible Action to Approve the Agreement with the City of Goleta to Provide Library Services for the City of Solvang (including Satellite Locations in Los Olivos and Santa Ynez) in the Amount Not to Exceed $284,855.00 for in FY 25/26 operating costs during the term of July 1, 2025 – June 30, 2026 PREPARED BY: Randy Murphy, City Manager
DISCUSSION:

The City of Goleta has provided library management services to the Cities of Buellton and Solvang since July 1, 2019. This service is reflective of the Goleta’s Agreement with the County of Santa Barbara for them to provide library services to Santa Barbara County Library Zone 4. The County’s Agreement states in relevant part, “Goleta shall furnish library services to all persons inhabiting Zone 4, including the Cities of Goleta, Solvang, and Buellton, and the unincorporated areas of the communities of . . . Los Olivos and Santa Ynez.” The current agreement between Goleta and the County expires on June 30, 2025, which coincides with the expiration of the Agreement between Solvang and Goleta.

Solvang’s staff has been working with Goleta’s staff to coordinate details of the new Library Management Services Agreement. The proposed Agreement is customized to our specific service needs, and its terms are proposed to again be concurrent with the term of the Countywide Library Services Agreement, which is an annual document that aligns with the fiscal year. Therefore, the Agreement will commence on July 1 and is set to expire on June 30, 2026, with an option for both parties to mutually extend the Agreement for five successive one-year terms.

Services to be provided to Solvang by Goleta are detailed in the attached Agreement and consist of the same general library management services as will be performed by Goleta for the City of Buellton, with the exception of custodial services. The City of Buellton will provide custodial services at their facility while Goleta will provide them for the Solvang library facility since it is a County-owned building. Costs for the Goleta-provided custodial services are included in Solvang's proposed operating budget for Fiscal Year 2025/2026 (FY 25/26). Goleta will pursue a contract with a custodial vendor for the services needed.

The Statement of Work in Exhibit A of the Agreement describes the baseline level of service and staffing levels to be provided by Goleta. Services are assumed to continue at status-quo levels; however, a process is outlined for any requests from Solvang for enhanced levels of regular libraryrelated services such as additional staffing, hours of operation, one-time or periodic services. Any such requests would need to be budgeted for, and the applicable management fee would be applied.

The previous contracted amount had years in which projected expenses were less than budgeted and other years in which the costs exceeded the allocation. This resulted in a net positive fund balance.

Working with two City’s Finance Departments, the intent of the fund balance is to continue to deposit any unspent allocation into the fund balance to build towards a six-month reserve. This reserve will be utilized for budget shortfalls, special projects or needs of the library and/or continued library operations for the contracted six months following termination. Goleta will report the year-end fund balance to Solvang annually, following the first quarter of the following fiscal year. Any use of the reserve, apart from budget shortfalls, will be with the written approval of the City Manager.

It is important to note that, although the difference in cost from the prior contract is significant, the previous agreement had no provision for an escalator. Thus, the amount remained the same for the entire term and labor and most other costs have risen dramatically during the five-year term. Solvang’s Finance staff has reviewed the proposed increases and agree that they are reasonable. 177
ALTERNATIVES:

To not approve the Agreement. This is not recommended, as the City has neither the staff nor the expertise to manage a Library.

FISCAL IMPACT:

The budget for Library Services has been developed based on current operations and is included in the proposed FY 25/26 Budget.

ATTACHMENTS:

A. Proposed Agreement
178
City of Goleta
Solvang Library Management Services Agreement

Page 1 of 20 ends

Project Name: Solvang Library Management Services Agreement

AGREEMENT FOR THE PROVISION OF LIBRARY MANAGEMENT SERVICES

BETWEEN THE CITY OF SOLVANG AND THE CITY OF GOLETA AT THE

SOLVANG LIBRARY
This AGREEMENT (“AGREEMENT”) for the Provision of Library Management Services at the SOLVANG LIBRARY (hereinafter referred to as "LIBRARY") is made and entered into this ___ day of __________, 2025, by and between CITY OF SOLVANG, a municipal corporation, (hereinafter referred to as "SOLVANG") and the CITY OF GOLETA, a municipal corporation (hereinafter referred to as "GOLETA") (collectively referred to herein as the “PARTIES").

A. Goleta is a party that certain agreement entitled Agreement for Operation of a County-Wide Library System dated February 18, 2025, (“COUNTY AGREEMENT”) pursuant to which the County of Santa Barbara (“COUNTY”) has compelled Goleta, as a condition of receiving library funding, to manage SOLVANG’s library commencing July 1, 2025, the effective date of SOLVANG’S placement into Library Zone 4.

B. Pursuant to this contract, GOLETA will administer, manage, and operate the LIBRARY, and for that purpose will provide personnel and other resources, tools, programs and services including lending books and other materials, cataloging the LIBRRARY's collection, and other related activities consistent with the operation of a free public library.

NOW, THEREFORE, in consideration of the foregoing and the promises herein contained, the PARTIES hereby agree as follows:

1. SCOPE OF SERVICES
Subject to the terms and conditions set forth herein, GOLETA agrees to operate and manage the SOLVANG LIBRARY (“LIBRARY”) in accordance with the terms of this AGREEMENT and in conformance with GOLETA'S standard policies, procedures and standards for library operation. Operation and management of the LIBRARY shall include, but shall not be limited to, the lending of books and other materials, the cataloging of the LIBRARY's collection, and the provision of personnel, resources, tools, programs and services consistent with the operation of a free public library. GOLETA agrees to operate the LIBRARY by providing free library services to the patrons of the LIBRARY. All of the collection materials in the LIBRARY, including those belonging to SOLVANG, shall be equally available to all of the inhabitants within the Black Gold Cooperative Library System (hereinafter referred to as "Black Gold"). A detailed Statement of Work is attached as Exhibit "A" to this AGREEMENT and incorporated herein by reference.
179
City of Goleta
Solvang Library Management Services Agreement

Page 2 of 20 ends

GOLETA’S performance under this AGREEMENT is contingent upon the continued existence of the COUNTY AGREEMENT and funding thereunder and this AGREEMENT shall be subject to termination as provided in Section 9 herein should the COUNTY AGREEMENT expire, be terminated or be modified in a manner as to materially affect, as determined by GOLETA’S City Council in its sole discretion, GOLETA’S obligations, commitments or costs or as to reduce the COUNTY’S funding obligations to GOLETA.

2. FUNDING AND PAYMENT
Funding for the operation of the LIBRARY shall be provided by SOLVANG to GOLETA by way of the annual collection of a library management fee as calculated and collected by GOLETA, and as agreed upon annually by the PARTIES. SOLVANG shall compensate GOLETA for the provision of LIBRARY management services to SOLVANG, as detailed in Exhibit "B" (Payment Methodology) attached hereto and incorporated herein by reference. A management fee amount shall be determined annually by GOLETA, and its calculation shall be based on the cost model detailed in Exhibit "C" attached hereto and incorporated herein by reference. The estimated fee amount for the first year of services (July 1, 2025 - June 30, 2026) is detailed in Exhibit "D" (Proposed Operating Budget) attached hereto and incorporated herein by reference.

3. PREMISES
GOLETA’S management services shall be provided in the LIBRARY located at 1745 Mission Drive, in the City of Solvang, State of California. Pursuant to Section 7 of the COUNTY AGREEMENT, GOLETA shall occupy and have exclusive use of the premises for the administration, management, and operation of said LIBRARY as provided herein for the term of this AGREEMENT and any extensions thereof. The continued use of the premises as SOLVANG’S Library is a matter between SOLVANG and the County and not part of this AGREEMENT.

4. TERM
The term of this AGREEMENT shall be concurrent with the term of the COUNTY AGREEMENT and shall, only for the first year, commence upon the execution of this AGREEMENT by the PARTIES and end on June 30, 2026. THE PARTIES may mutually elect to extend this Agreement for five successive one (1) year terms subject to the approval of the GOLETA City Council. SOLVANG shall notify GOLETA of such election in writing no less than 180 calendar days prior to the termination date of this AGREEMENT. Within sixty (60) days after receipt of such notice from SOLVANG, GOLETA shall provide written notice of acceptance or rejection of such extension.

If this AGREEMENT is not extended or renewed, or if GOLETA fails to respond to SOLVANG's request for extension as provided in the preceding paragraph, and SOLVANG has no other arrangement for administration and operation of the LIBRARY, all terms and conditions of this AGREEMENT shall remain in full force and effect for a period not to exceed six (6) months after the end of the term of this AGREEMENT. 180
City of Goleta
Solvang Library Management Services Agreement

Page 3 of 20 ends

5. LIBRARY MATERIALS COLLECTION, FURNISHINGS AND EQUIPMENT A. Library Materials.

All digital media and physical books, periodicals, audio/video materials, and other Library resources and tools (collectively known as "Materials") contained in the LIBRARY on the beginning date of this Agreement, are the property of SOLVANG. In addition, all Materials contained in the LIBRARY at the termination or expiration of this AGREEMENT are and shall remain the property of SOLVANG. As part of its operational responsibilities as set forth herein, GOLETA shall have the discretion and responsibility for selecting and purchasing all Materials for the LIBRARY's collection on behalf of SOLVANG, utilizing the funding described herein and donations specifically designated for collection materials. GOLETA shall also have the discretion to de-select and reassign materials to best meet the needs of the community.

Some donated and previously purchased Materials, but which are no longer in circulation, may be sold or disposed of by GOLETA as appropriate. All funds received for the sale or disposal of any such materials shall benefit the LIBRARY and be used solely for LIBRARY purposes.

B. Furnishings and Equipment.

All furnishings and equipment contained in and designated for use solely in the LIBRARY, including but not limited to book shelves, desks, tables, chairs, study carrels, RFID equipment and software, telecommunication and computer equipment and systems, office machines, and appliances, are and shall continue to be the property of SOLVANG. Any future additions to the LIBRARY's furnishings and equipment purchased with funds provided for or by SOLVANG, including reserve funds, shall be the property of SOLVANG. In the event that any furnishings, equipment or supplies are purchased for use in the LIBRARY by another entity, such furnishings, equipment or supplies shall be deemed the property of SOLVANG. This provision shall apply to all security system equipment and upgrades purchased by GOLETA for the LIBRARY, including self-check machines, new security gates, and any other equipment purchased for the purpose of facilitating the conversion of the LIBRARY's RFID based security system.

6. MAINTENANCE OF RECORDS
GOLETA shall keep reasonably itemized and detailed records and reports pertaining to the management of the LIBRARY as required by law or grants in accordance with generally accepted accounting principles, and shall be available to SOLVANG for inspection after reasonable prior notice to GOLETA. Records shall be retained in accordance with GOLETA’S record retention schedule and shall be conveyed to SOLVANG upon expiration or termination of this AGREEMENT. 181
City of Goleta
Solvang Library Management Services Agreement

Page 4 of 20 ends

7. FRIENDS OF THE LIBRARY
A. THE PARTIES recognize the important role a Friends of the Library ("Friends") organization plays in assisting the LIBRARY in its provision of quality service to the community. THE PARTIES recognize that the funds raised and provided by the Friends are important to the ongoing operation of the LIBRARY and as such, serve a public purpose. Any incidental public support provided to the Friends through this AGREEMENT is an appropriate expense in support of this public purpose.

B. Unless otherwise specifically stated or designated by the donor, all donations made to or at the LIBRARY shall be deemed to be made to the LIBRARY.

8. EMERGENCY
In the event of a catastrophic, unplanned and/or reasonably unforeseeable event or emergency which (a) results in the closure or inability of the library to open for more than one week, (b) results in a significant loss of library materials, and/or (c) which significantly impairs the ability of the LIBRARY to maintain the current level of library service, THE PARTIES shall meet as soon as possible to determine and mutually agree upon how and in what manner to proceed with LIBRARY operations.

9. TERMINATION
A. Without Cause.

At any time during the term of this AGREEMENT or any extension thereof, either of the PARTIES to this AGREEMENT may, on six (6) months' prior written notice to the other party, terminate this AGREEMENT without cause.

Notwithstanding the foregoing, GOLETA may terminate this AGREEMENT should the COUNTY AGREEMENT expire, be terminated, notice of termination be given by the COUNTY or be modified in a manner as to materially affect, as determined by GOLETA’S City Council in its sole discretion, GOLETA’S obligations, commitments or costs or as to reduce the COUNTY’S funding obligations to GOLETA. Termination in that circumstance shall be effective immediately upon written notice to SOLVANG or at some other time specified in the notice.

B. For Default.

Default by GOLETA:

Except as otherwise set forth in other provisions of this AGREEMENT, this AGREEMENT shall not be subject to termination for any default of GOLETA, but SOLVANG may enforce the AGREEMENT or any provision therein as otherwise allowed by law. If GOLETA fails to cure a default that SOLVANG is permitted to cure, then SOLVANG may in its sole discretion perform such cure. In the event that 182
City of Goleta
Solvang Library Management Services Agreement

Page 5 of 20 ends

SOLVANG elects to cure the default, GOLETA shall reimburse SOLVANG for all costs incurred by SOLVANG in performing the cure, as well as for all damages proximately caused to SOLVANG because of the default.

SOLVANG shall have such other rights or remedies as may be provided by law or equity. The use of each such right and remedy shall be cumulative, and shall not preclude SOLVANG from pursuing other rights and remedies that may exist now or in the future.

Default by SOLVANG
Except as otherwise set forth in other provisions of this AGREEMENT, this AGREEMENT shall not be subject to termination for any default of SOLVANG, but GOLETA may enforce the AGREEMENT or any provision therein as otherwise allowed by law. If SOLVANG does not cure a default that GOLETA is permitted to cure, then GOLETA may in its sole discretion perform such cure. In the event that GOLETA elects to cure the default, SOLVANG shall reimburse GOLETA for all costs incurred by GOLETA in performing the cure, as well as for all damages proximately caused to GOLETA because of the default.

GOLETA shall have such other rights or remedies as may be provided by law or equity.

The use of each such right and remedy shall be cumulative, and shall not preclude GOLETA from pursuing other rights and remedies that may exist now or in the future.

10. ASSIGNMENT
GOLETA shall not assign this AGREEMENT or any part thereof or any monies payable hereunder without the prior written consent of SOLVANG. Any attempt to assign without such written consent shall be void.

11. INSURANCE
GOLETA is insured through its membership in the California Joint Powers Insurance Authority (“CJPIA”). The CJPIA Memorandum of Coverage includes coverages that satisfy the following requirements:

A. GENERAL AND AUTOMOBILE LIABILITY INSURANCE: The general liability insurance shall include personal injury liability coverage, shall afford coverage for all operations of GOLETA at the LIBRARY, and shall include contractual liability for the AGREEMENT between SOLVANG and GOLETA. The automobile liability insurance shall cover all owned, non-owned and hired motor vehicles which are operated on behalf of GOLETA pursuant to GOLETA's activities hereunder. SOLVANG and its offers, employees and agents shall be named as "Additional Insured" on any policy. The limit of liability of said policy or policies for general and automobile liability insurance shall not be less than $5,000,000 per occurrence combined single limit for bodily injury and property damage. Personal injury coverage should also be in the amount of not less 183
City of Goleta
Solvang Library Management Services Agreement

Page 6 of 20 ends

than $1,000,000 per occurrence and aggregate. Said policy or policies shall contain a provision that such insurance as is afforded by this policy shall be primary and contributory to the full limits stated in the declarations, and if THE PARTIES have other valid and collectible insurance for a loss covered by this policy, that other insurance shall be excess only.

B. WORKERS' COMPENSATION INSURANCE: Statutory Workers'
Compensation and Employer's Liability Insurance shall cover all GOLETA staff while performing any work incidental to the performance of this AGREEMENT. The policy shall provide that no cancellation, major change in coverage, or expiration shall be effective or occur until at least thirty (30) calendar days after receipt of such notice by SOLVANG.

During the term of this AGREEMENT, SOLVANG shall maintain All-Risk Property Insurance covering the contents of the LIBRARY and against loss or damage by fire, lightning, vandalism, malicious mischief and such perils ordinarily defined as “extended coverage.” Such insurance shall be in an amount not less than the full insurable replacement value of the LIBRARY.

12. INDEMNITY
In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the parties pursuant to Government Code Section 895.6, the parties agree that all losses or liabilities incurred by a party shall not be shared pro rata but instead all parties agree that pursuant to Government Code Section 895.4, GOLETA shall fully defend, indemnify and hold SOLVANG, its officers, board members, employees and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the acts or omissions of GOLETA, its officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this Agreement and SOLVANG shall fully defend, indemnify and hold GOLETA, its officers, board members, employees and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the acts or omissions of SOLVANG. No party, nor any officer, board member, employee or agent thereof shall be responsible for any damage, claim, expense, cost, or liability occurring by reason of the acts or omissions of other parties hereto, their officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such other parties under this AGREEMENT. The indemnity provided by each party pursuant to this Section shall survive the expiration or termination of this AGREEMENT.

13. DESIGNATED REPRESENTATIVE
JoAnne Plummer, Director of Neighborhood Services, is the representative of GOLETA and will administer this AGREEMENT for and on behalf of GOLETA. Randy 184
City of Goleta
Solvang Library Management Services Agreement

Page 7 of 20 ends

Murphy, Solvang City Manager, is the representative for SOLVANG and will administer this AGREEMENT on behalf of SOLVANG. Changes in designated representatives shall be made only after advance written notice to the other party.

14. INDEPENDENT CONTRACTOR
The PARTIES, in the performance of this Agreement, will be acting in their individual governmental capacities and not as agents, employees, partners, joint ventures, or associates of one another. The parties intend that an independent contractor relationship will be created by this AGREEMENT. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever.

15. ENTIRE AGREEMENT AND AMENDMENT
In conjunction with the matters considered herein, this AGREEMENT contains the entire understanding and agreement of the parties and there have been no promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature hereafter binding except as set forth herein. This AGREEMENT may be altered, amended or modified only by an instrument in writing, executed by the parties to this AGREEMENT and by no other means. Each party waives their future right to claim, contest or assert that this AGREEMENT was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver or estoppel.

16. COMPLIANCE WITH LAW
The PARTIES shall comply with all county, state and federal ordinances and statutes now in force or which may hereafter be in force with regard to this AGREEMENT.

17. CALIFORNIA LAW
This Agreement shall be governed by the laws of the State of California. Any litigation regarding this Agreement or its contents shall be filed in the County of Santa Barbara, if in state court, or in the federal district court nearest to Santa Barbara County, if in federal court.

18. HAZARDOUS MATERIALS
A. Warranties and Representations
SOLVANG warrants that hazardous substances have not been released upon the LIBRARY property; that SOLVANG has no knowledge of any release of hazardous substances on the LIBRARY property; that it has no knowledge or reason to believe that 185
City of Goleta
Solvang Library Management Services Agreement

Page 8 of 20 ends

there are hazardous substances on the LIBRARY property; and that it shall comply with all law concerning the use, release, storage and disposal of hazardous substances.

B. Notice
Each party shall immediately notify the other upon discovery that hazardous substances have been released on the LIBRARY property.

C. Indemnity

1. SOLVANG's Obligation.

SOLVANG shall indemnify, defend and hold harmless GOLETA, its agents, officers and employees from and against any and all liability, expenses (including defense costs and legal fees), and claims for damages of any nature whatsoever (including, but not limited to, bodily injury, death or property damage) arising from or connected with the presence of hazardous substances on the LIBRARY property, excepting only liability for hazardous substances placed on the LIBRARY property by GOLETA.

2. GOLETA’s Obligation.

GOLETA shall indemnify, defend and hold harmless SOLVANG, its agents, officers and employees from and against any and all liability, expenses (including defense costs and legal fees), and claims for damages of any nature whatsoever (including, but not limited to, bodily injury, death or property damage) arising from or connected with the introduction of hazardous substances onto the LIBRARY property by GOLETA.

3. Survival of Obligation.

The indemnity provided by each party pursuant to this Section shall survive the expiration or termination of this AGREEMENT.

D. Indoor Air Pollution Notification
Each party shall immediately notify the other upon discovery of any indoor air pollution problem at the LIBRARY. SOLVANG shall correct any such problem at its sole expense.

19. NON-DISCRIMINATION
GOLETA shall not in the management, operation, rental, use, or maintenance of the premises discriminate against any person or group based on race, religion, color, medical condition, sex, sexual orientation or gender identity, national origin, or political affiliation.
186
City of Goleta
Solvang Library Management Services Agreement

Page 9 of 20 ends

20. MEDIATION
If any dispute, controversy or claim arises under this AGREEMENT, the parties shall negotiate in good faith to settle the matter. If the parties are unable to resolve the matter within a reasonable time, the parties shall submit the matter to mediation by a trained mediator approved by both parties, the cost of which shall be shared equally by the parties. The place of mediation shall be Santa Barbara, California. Nothing in this Section shall preclude any party from seeking injunctive relief or other equitable remedies (whether prior to or during such mediation) if necessary to protect the interests of such party.

21. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO GOLETA: Attention: Robert Nisbet, City Manager
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
TO SOLVANG: Attention: Randy Murphy, City Manager
City of Solvang
1644 Oak Street
Solvang, CA 93463

22. COUNTERPARTS AND ELECTRONIC/FACSIMILE SIGNATURES
This Agreement may be executed in several counterparts, which may be facsimile or electronic copies. Each counterpart is fully effective as an original, and together constitutes one and the same instrument.

23. AUTHORITY
Each of the PARTIES represents and warrants that its City Council approved this AGREEMENT and authorized its respective City Manager to execute the same.

In concurrence and witness whereof, this AGREEMENT has been executed by the PARTIES effective on the date and year first above written.

CITY OF GOLETA CITY OF SOLVANG
_____________________________ _____________________________ Robert Nisbet, City Manager David Brown, Mayor
187
City of Goleta
Solvang Library Management Services Agreement

Page 10 of 20 ends

ATTEST ATTEST
_____________________________ _____________________________ Deborah Lopez, City Clerk Annamarie Porter, City Clerk

APPROVED AS TO FORM APPROVED AS TO FORM
_____________________________ ____________________________ Isaac Rosen, City Attorney Chelsea O’Sullivan, City Attorney _____________________________
Scott Shapses, Assistant City Attorney
188
City of Goleta
Solvang Library Management Services Agreement

Page 11 of 20 ends

Exhibit A
Statement of Work

1. DELIVERY OF SERVICES.

GOLETA, through its Library Department, shall deliver general library management services to the City of SOLVANG according to the terms and conditions set forth herein.

2. GENERAL LIBRARY MANAGEMENT SERVICES.

GOLETA agrees to provide general library management services for SOLVANG, which include administration, management, and operations of library services, and will provide personnel and other resources, tools, programs and services, including lending books and other materials, cataloging the library’s collection and other related activities consistent with the operation of a free public library. Other than as specified in Section 5 of this AGREEMENT, GOLETA must not employ any personnel, purchase or rent supplies, equipment or services, or incur any expenses in the name of SOLVANG.

3. LEVEL OF SERVICE AND STAFFING LEVELS.

A. LEVEL OF SERVICE AND STAFFING LEVELS RECOMMENDATION: The level of service and staffing levels for general library management services, along with its proposed operational budget for the following fiscal year to SOLVANG will be recommended by GOLETA on or before March 1 of each year with service level adjustments (if needed) occurring July 1 of the following year. GOLETA will provide SOLVANG with a list of its proposed staffing levels for the library for review. Staffing levels shall not be reduced by GOLETA without the approval of SOLVANG, including proposed reductions due to any furloughs or other work-schedule reductions, staffing and scheduling of GOLETA employees. Where proposed reductions in staffing levels are the result of mid-year budgeting changes by GOLETA or an unexpected reduction in funding from the County of Santa Barbara, SOLVANG shall have the option of providing additional financial support to maintain staffing levels previously agreed to between the PARTIES as set forth herein.

B. LEVEL OF SERVICE ENHANCEMENT: SOLVANG may request GOLETA to provide an enhanced level of regular library-related services, including without limitation, additional staffing and/or hours of operation, one-time or periodic services. SOLVANG will provide GOLETA with this request in writing and GOLETA must provide a written response within 30 days, including a proposed budget detailing the cost of such enhanced services and a list of any added or different type of personnel necessitated by such requested changes. Any enhancements in operations, staffing levels, or hours of operations must be agreed to by the PARTIES. For any enhanced level of regular library-related services, GOLETA will charge the applicable management fee commensurate with costs estimated to be incurred for the enhanced services. Proposed changes shall be presented as needed to the City of Solvang City Council, Goleta Library Advisory Commission, and County Library Advisory Committee for input, as 189
City of Goleta
Solvang Library Management Services Agreement

Page 12 of 20 ends

described in the Agreement for Operations between GOLETA and the County of Santa Barbara.

C. LIBRARY STAFFING: All persons required for the performance of GOLETA'S responsibilities under this AGREEMENT must be selected and employed by GOLETA, and must at all times be and remain agents or employees of GOLETA. No persons employed or retained by GOLETA for performance of its duties under this AGREEMENT shall at any time be deemed or considered to be the agents or employees of SOLVANG.

GOLETA shall be responsible for the selection, supervision, training, discipline, and scheduling of all LIBRARY staff. The operating and personnel procedures of the Library Department of GOLETA will at all times apply to GOLETA'S operation of the LIBRARY.

Prior to any change to a Branch Supervisor to the LIBRARY, GOLETA shall, through its City Librarian, meet and discuss with SOLVANG, the proposed appointment or transfer.

SOLVANG shall have the right to request different personnel than those proposed; however, the ultimate decision regarding appointment or transfer resides with GOLETA.

The PARTIES recognize that GOLETA has the sole responsibility and authority for making personnel decisions relating to its employees.

D. HOURS OF OPERATION: The LIBRARY's hours of operation are:

Sundays and Mondays: Closed
Tuesdays: 10:00 a.m. – 5:00 p.m.

Wednesdays and Thursdays: 10:00 a.m. – 7:00 p.m.

Fridays: 10:00 a.m. – 5:00 p.m.

The LIBRARY's planned holiday closures each year are:

New Year's Day
Martin Luther King Jr. Day
President's Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veteran's Day
Thanksgiving
Day After Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
Any proposed changes to the LIBRARY'S normal operating hours, including changes to normally scheduled holiday closures, shall be communicated by GOLETA to SOLVANG 190
City of Goleta
Solvang Library Management Services Agreement

Page 13 of 20 ends

with reasonable advance notice, and subject to approval from BUELLTON. GOLETA shall not effect changes to the LIBRARY's normal operating hours without written approval from SOLVANG.

4. GRANT ADMINISTRATION AND PROGRAMS
The administrative function will also include the ability and authority for GOLETA to apply, administer and implement grant opportunities for the benefit of SOLVANG with the expressed written permission of the Designated Representative of SOLVANG. If the additional level of service is tied to a grant program, SOLVANG will be invoiced for actual, additional costs above the grant award for the applicable time period unless GOLETA and SOLVANG agree otherwise. This assumes that any grant funds are received directly by GOLETA, SOLVANG may request and GOLETA may provide cost estimates prior to implementation of a grant and/or program. SOLVANG understands that actual, additional costs may vary slightly (high or low) from original estimates.

Any supplemental, material expenses related to ongoing programs will be recommended by GOLETA to SOLVANG in advance of purchase. SOLVANG understands and accepts that if a supplemental item related to an ongoing program is not approved by GOLETA, SOLVANG may exercise the option to refrain from further work on the grant or program. GOLETA will apply departmental and or city-wide overhead to a grant cost when the provisions of the grant allow for the accounting of overhead expense. SOLVANG understands and accepts that the net cost of grant overhead may become an expense to SOLVANG when other provisions are not agreed upon in writing by both parties in advance of the implementation of the grant. SOLVANG understands and accepts any ongoing fiscal, staffing, and/or programmatic obligations incurred in the acceptance of a grant. An example of such obligation may include a grant requirement to retain a staffing position for a time period beyond the original grant award period.

5. FACILITY UPKEEP, MAINTENANCE AND REPAIR
The following are EXCLUDED from this AGREEMENT and the responsibility of the entity indicated:

A. Maintenance and repair of the inside of the LIBRARY building and adjacent patio. (SOLVANG)
B. Custodial services and supplies needed for the operation of the LIBRARY and LIBRARY restrooms, provided for in the operational budget. (GOLETA) C. Utilities and sold waste collection. (SOLVANG).
191
City of Goleta
Solvang Library Management Services Agreement

Page 14 of 20 ends

6. INFORMATION TECHNOLOGY SUPPORT
GOLETA agrees to provide Information Technology (IT) support services to the LIBRARY for all telecommunications equipment, computers and internet, printers, copy machines, and other IT-related equipment and services. Contracted staff from Acorn Technology Corporation will be utilized for these services. Estimated costs are provided in Exhibit D, Proposed Operating Budget for Fiscal Year 2025-26.

GOLETA agrees to administer the LIBRARY's telephone account and payments on SOLVANG'S behalf. This service will be subject to the management fee charges described in Exhibit C.

7. EXCLUDED EXPENSES
The following are EXCLUDED from this AGREEMENT and the responsibility of the entity indicated:

A. Utilities and sold waste collection. (SOLVANG)
GOLETA shall not be responsible for funding, or fronting funds, to cover any overall budget deficits the LIBRARY may experience as a result of total expenses exceeding total available revenues. Refer to Exhibit D to view the LIBRARY's Proposed Operating Budget for Fiscal Year 2025-26.
192
City of Goleta
Solvang Library Management Services Agreement

Page 15 of 20 ends

Exhibit B
Payment Methodology

1. GENERAL COMPENSATION
A. Reimbursable Expenses.

Subject to the terms of this AGREEMENT, SOLVANG shall pay to GOLETA the costs incurred by GOLETA in providing the services contracted for or otherwise authorized under the terms of this AGREEMENT, including:
i. Salaries and benefits of all GOLETA employees engaged therein for positions defined in Exhibit D-1: Library Staffing.
ii. Direct supervision
iii. Clerical support
iv. Direct services and supplies
v. Department-applied overhead as identified in the management fee calculation vi. Management services
vii. Any actual, additional costs associated with supplemental library operation services, and,
viii. Any other mutually agreed upon expense that arises during the term of the AGREEMENT. Examples include SOLVANG’S request to participate in a CITY bid process, or sharing a purchasing contract for the purpose of quantity discount to the benefit of both parties.

2. ANNUAL COMPENSATION
A. Proposed operational budget’s for Fiscal Year 2025/2026 and Fiscal Year 2026/2027 have been reviewed and approved and are included in Exhibit D.

Should the term of this AGREEMENT be extended, beginning Fiscal Year 2027/2028 the city of SOLVANG will increase their contribution by three percent (3%) from the previous year.

In the event that SOLVANG desires to increase the then-existing type or level of staffing provided under the terms of this AGREEMENT, in addition to other procedures set forth in this AGREEMENT, SOLVANG will make a written request to GOLETA in December of each year for changes to be applied to the succeeding fiscal year. SOLVANG’S request shall detail the specific type and level of staffing SOLVANG desires, with SOLVANG acknowledging that the costs of such services may impact the total, negotiated agreement for the relevant fiscal year. GOLETA shall review said annual request within thirty (30) days of GOLETA’s receipt thereof and acknowledge acceptance, partial acceptance, or rejection by letter to SOLVANG’S Designated Representative. Upon notice from GOLETA of acceptance or partial acceptance of said request, and the cost of providing the type or level of 193
City of Goleta
Solvang Library Management Services Agreement

Page 16 of 20 ends

staffing therein agreed upon, the PARTIES shall prepare and execute a written amendment to this AGREEMENT as to the terms and conditions set forth in said annual request and acceptance; all other terms set forth in this AGREEMENT shall continue in full force and effect. In the event GOLETA rejects all or any portion of said annual request, the then-existing type and level of staffing shall remain in full force and effect, as modified by the acceptable portions of said annual request, until such time that the PARTIES reach agreement as to the rejected portions of said annual request. An increase in level of service recommended by GOLETA, or decrease requested by SOLVANG, is subject to the procedures set forth in Paragraph 2 of Exhibit A and not this Paragraph.

B. Payment Process.

The total estimated cost for the applicable fiscal year will be invoiced annually to SOLVANG for full payment on or before the 25th of July for the annual payment. The purpose of this annual payment in the first month of the fiscal year, is to ensure total funding available for operations, and in addition, to benefit both parties administratively. SOLVANG’S payment shall be made by check or electronic transfer. A check shall be made payable to order of “City of Goleta” and mailed to the GOLETA address 130 Cremona Drive, Suite B, Goleta, CA 93117. If such payment is not delivered to GOLETA office within thirty days of the respective due date, GOLETA is entitled to recover interest thereon. Said interest shall be assessed using the GOLETA’S pooled interest rate in effect at the time; it shall commence thirty (30) days after the date of the invoice and continue until such time as the payment is delivered to GOLETA’S office described on said invoice.

3. ADDITIONAL LIBRARY MANAGEMENT SERVICES
A. Annual Agreement
SOLVANG costs for annual Library Management Services are defined in Exhibit A, Section 2.

B. Estimates
SOLVANG may request an estimated cost from GOLETA as described in paragraph 2(A) for budget preparation and planning purposes for the fiscal year or in advance of a planned event. SOLVANG understands and accepts that such an estimate in no way represents any minimum or maximum charge to SOLVANG.

C. Cost Tracking & Invoicing
The actual costs related to providing additional or special Library Management services will be tracked through GOLETA’S Financial System (currently Incode 10), and reviewed prior to preparing a summary invoice. GOLETA will send an invoice within 90 days of conclusion of the work performed. A detailed listing of these charges will be kept on file at the GOLETA office and made available to SOLVANG 194
City of Goleta
Solvang Library Management Services Agreement

Page 17 of 20 ends

upon written request. These records will be maintained for a period of one year after the day of the original invoice.

D. Payment Process
SOLVANG payment for additional or supplemental Library Management Services is due to GOLETA within thirty (30) days of the date of the invoice. Payment will be made payable to: “City of Goleta” and mailed to: City of Goleta, Attention: Finance, 130 Cremona Drive, Suite B, Goleta, CA 93117. If such payment is not delivered to the GOLETA office within thirty days after the date of the invoice, GOLETA is entitled to recover interest thereon. Said interest shall be assessed using GOLETA’s pooled interest rate in effect at the time; it shall commence thirty (30 days) after the date of the invoice and continue until such time as the payment is delivered to the GOLETA office described on said invoice.
195
City of Goleta
Solvang Library Management Services Agreement

Page 18 of 20 ends

Exhibit C
Cost Model
The cost model determines the overall cost of providing Library Management Services to SOLVANG, including the estimated management fee of support staff. The cost model is inclusive of budget line items to operate the branch library, and includes accounts related to staff salary and benefits, services and supplies, and capital outlay. In addition to the cost estimates, GOLETA’S cost model includes a management fee that is representative of the administrative overhead from support staff of providing library management services. The annual proposed operating budget represents the total cost for the library management operations for the following fiscal year.

1. Proposed Operating Budget
On or before March 1 of each year of this AGREEMENT, GOLETA will provide SOLVANG with a copy of its proposed operating budget for SOLVANG library for the following fiscal year. Any changes to the LIBRARY budget during the current fiscal year of this AGREEMENT, including any unanticipated reductions or increases, which would affect services or hours open to the public, will be communicated to SOLVANG as soon as possible. SOLVANG shall have the exclusive authority to accept or reject any changes or reductions in service levels or service hours requested by GOLETA. Where proposed reductions in service are the result of midyear budgeting changes by GOLETA or an unexpected reduction in funding from the County of Santa Barbara, SOLVANG shall have the option of providing additional financial support to maintain service levels previously agreed to between the PARTIES as set forth herein.

2. Salary and Benefits
This is the actual hourly cost of salary and benefits paid to the Library employee’s classification for Library Management Services based on staffing levels approved.

Subject to future increases due to benefit and salary changes.

3. Services and Supplies
This category is the estimated direct cost of services and supplies to support the SOLVANG library. The line item accounts are consistent with GOLETA’S chart of accounts and were originally estimated based on information received at the time.

This section of costs accounts for expenditures that can be directly charged against the library and clearly identified. Major costs include Black Gold Fees, IT services, courier delivery services, and GOLETA’s management fee. Subject to future changes, due to changes in cost of contracts fees, or unanticipated direct costs.

4. Capital Equipment/Outlay.
196
City of Goleta
Solvang Library Management Services Agreement

Page 19 of 20 ends

This category is the estimated direct cost of book acquisitions (including processing fees) or other future capital outlay.

5. Management Fee.

The management fee is the estimated cost of support and administration provided by GOLETA support department staff. It includes support from General Government, Finance, Human Resources and Goleta Library. The management fee is calculated using a time and materials survey cost model that incorporates the hourly labor and benefit rate of GOLETA staff that would be directly supporting the SOLVANG library.

The model identifies direct tasks performed by staff and other direct costs provided to the library branches with reasonable assumptions. The cost model will increase 3% annually and will never exceed the maximum allowance of the total budget per the County Agreement for Library Services.

6. Annual Reporting.

Upon completion of the fiscal year, any remaining funds from the City of SOLVANG will be deposited into a Fund Balance. The purpose of the Fund Balance will build a six-month operation reserve to be utilized to cover any expenses related to the SOLVANG Library in the following scenarios:

A. The program experiences unbudgeted expenses that are agreed upon in writing by both SOLVANG and GOLETA, and/or
B. There is an unforeseen change to the Per Capita funding from the County of Santa Barabara, and/or
C. The City of SOLVANG decide to take on Library Services and terminate the contract, there would be sufficient funding to close down the operations for transition, and/or
D. The City of SOLVANG elect to request a reimbursement of the funds for other Library related business.

Annually, the City of GOLETA’s representatives will provide SOLVANG with a report on expenses and fund balance. This report will be in writing, but SOLVANG may request a formal presentation to their City Council. This presentation can occur no sooner than October of the year following the fiscal year operations. 197
City of Goleta
Solvang Library Management Services Agreement

Page 20 of 20 ends

Exhibit D
Proposed Operating Budget for Fiscal Year 2025-26 and 2026-27 (July 1, 2025 - June 30, 2026)
(July 1, 2026 - June 30, 2027)

REVENUE
Category 2025-26 Total Budget 2026-27 Total Budget
City Contribution $ 284,855.00 $ 293,400.65
County Per Capita $ 191,448.16 $ 197,191.60
Revenue - Donations, ect $ 12,700.00 $ 12,700.00
Grand Total $ 489,003.16 $ 503,292.25

EXPENDITURES
Category 2025-26 Total Budget 2026-27 Total Budget
Admin Charges $ 47,880.00 $ 50,274.00
Books & Subscriptions $ 35,000.00 $ 35,000.00
Capital (Computers, ect.) $ 5,000.00 $ 5,000.00
Operating $ 118,950.00 $ 119,450.00
Salaries $ 270,100.00 $ 280,000.00
Grand Total $ 476,930.00 $ 489,724.00
Revenue $ 489,003.16 $ 503,292.25
Expense $ 476,930.00 $ 489,724.00
Program: 2300 - Solvang Library
Surplus (Deficit): $ 12,073.16 $ 13,568.25
198

CITY COUNCIL STAFF REPORT
Agenda Item: 8.b
Meeting Date: June 23, 2025
SUBJECT: Discussion and possible action to approve Agreement with SaberDome Corporation dba Lanspeed for Information Technology Managed Services in the amount not to exceed $7,937.72 per month plus any reimbursable expenses and service charges actually incurred and invoiced, for a total contract amount not to exceed $105,252.64 annually for the term July 1, 2025 – June 30, 2028, and authorize the Mayor execute on behalf of the City.

PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

The City of Solvang does not currently employ any in-house Information Technology (IT) staff.

Historically, all IT services have been provided through contracted external agencies. Since 2019, Lanspeed has served as the City’s IT service provider, offering managed IT services, consulting, and project-based support. The current agreement with Lanspeed is scheduled to expire on June 30, 2025.

Since engaging Lanspeed, the City has realized significant improvements in its IT environment. Key upgrades include:
• Upgraded network infrastructure
• Migration to Microsoft Office 365
• Transition to cloud-based storage solutions
On April 25, 2025, the City issued an RFP seeking qualified IT service providers. A total of 12 companies submitted proposals.

The RFP’s were evaluated based on understanding and approach, qualifications and experience, service delivery and performance, security and compliance strategy, technology and innovation, cost, asset software management, references, past performance, and reporting.

Staff recommends selecting SaberDome Corporation dba Lanspeed for contracted IT Services based on past experience, cost and software. The not-to-exceed amount includes an additional $10,000 to cover hourly rate services that are not included in the monthly charge. The cost is ALTERNATIVES:

Establish an in-house IT. Due to the complexities of IT and the rapid pace of technological innovation, this is not recommended.

FISCAL IMPACT:

The cost of contracted IT services is included in the current budget and will continue to be budgeted in future fiscal years as necessary. Monthly service costs vary depending on the selected provider and scope of services.

ATTACHMENTS:

A. Contract
199
SaberDome Corporation, dba Lanspeed

CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT

PARTIES AND DATE. This Agreement is made and entered into this 1st day of July, 2025 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and SABERDOME CORPORATION dba LANSPEED, a California Corporation with its principal place of business at 606 Alamo Pintado Rd, Suite 3-302, Solvang, CA 93463 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

1.02 Services: Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.

1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed $7,937.72 per month plus any reimbursable expenses and service charges actually incurred and invoiced, for a total amount 200
SaberDome Corporation, dba Lanspeed
not to exceed $105,252.64 annually, unless and until this Agreement is amended as provided herein.

1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.

(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_None_____________________
201
SaberDome Corporation, dba Lanspeed

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.

2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.

2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be 202
SaberDome Corporation, dba Lanspeed
conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

2.07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement. 203
SaberDome Corporation, dba Lanspeed

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

4.04 Termination: This agreement shall terminate on June 30, 2028, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, for up to two (2) one-year extensions, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than 204
SaberDome Corporation, dba Lanspeed
fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.

6.0 MISCELLANEOUS

6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Chelsea O’Sullivan, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO: CONSULTANT SaberDome Corporation
dba Lanspeed
Toby Kruse, CEO
606 Alamo Pintado Rd., Suite 3-302
Solvang, CA 93463
[email protected]

6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity. 205
SaberDome Corporation, dba Lanspeed

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.07. Integration and Modification:
(a) This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
(b) In the event of any conflict between the terms of this agreement and the terms of an exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this agreement. In the event an exhibit incorporates by reference any additional physical documents, websites, web links or other electronic location not under the control of the City, the parties agree that such additional documents shall have no impact on this agreement and shall be deemed to be void unless actually attached to the exhibit that purports to incorporate such additional document. Notwithstanding the foregoing sentence, the provisions of Section 2.05 of this agreement shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this agreement, even if such exhibit purports to affect the provisions of Section 2.05.

Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall have no force or effect unless City has expressly agreed to such limitation by providing the initials of its authorized representative here: ___________.

6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party 206
SaberDome Corporation, dba Lanspeed
shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.

6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.

6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG CONTRACTOR
SABERDOME CORPORATION dba LANSPEED

David Brown, Mayor Toby Kruse, CEO
ATTEST: APPROVED AS TO FORM
Richards, Watson & Gershon

Annamarie Porter, City Clerk Chelsea O’Sullivan, City Attorney 207
SaberDome Corporation, dba Lanspeed

EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
208
SaberDome Corporation, dba Lanspeed

EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 209
SaberDome Corporation, dba Lanspeed
or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 210
SaberDome Corporation, dba Lanspeed

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
211
Copyright © 2021 Lanspeed LLC. Confidential & Proprietary City of Solvang
May 2025
Exhibit
A
212
We are passionate about what we do and why we
do it! Infused throughout every aspect of our
company is our love for servingpeople.

Technology is excitingtous, buttechnology by
itself is not what we are about.

When we leverage technology to make a
meaningful difference for our clients and see their
organization grow and succeed, then we are
achieving our why!
We have a team of certifiedand highly experienced
IT professionals located throughout the United
States.

For over 40years, we have been providing IT
services tohundreds of businesses and
organizations.
2 People Above All.

Lanspeed Core Values
These values drive our day-to-day behavior
and define our culture.

Copyright © 2025 Lanspeed. Confidential & Proprietary
213
24x7x365 Remote
Monitoring
Automated Ticketing,
Alerting & Resolution
Cybersecurity
Services ( SOC)
OS & Application
Patching & Updates
Business & Data Continuity
Services
Monitoring & Alerting Support
PlanningIT Health & Reporting Strategic
3 Dedicated IT
Administrator
Monthly IT
Health Reports
Standardization Asset Tracking
Change Control Sourcing &
Procurement
Friendly Support &
Expertise
On-Site &
Remote
Swift Resolution
Times
Emergency After
Hours Support
Top Industry
Certifications
CIO Level Consulting
vCIO services on a
quarterly basis)
Technology
Road- Mapping
Strategic Business
Reviews
Project
Planning
Budget
Planning
214
4 Meet Your Team
Zoila Portillo
We’ll have an opportunity to talk often! As a Dispatch & Project Coordinator, I’ll help with communication and scheduling of your services.

Eric Black
As your vCIO, I will have an opportunity to get to know about you and your organization on a more personal level to provide technology consulting, planning, and budgeting.

Alex Star
As one of your Support Engineers, the team and I will troubleshoot your technology problems.

Alana Guevara
I’ll have the opportunity to be your Technology Alignment Manager. Each month, I perform Network Health Reviews and supply reports used to refine your services and IT environment.

Lance Legleiter
As one of your NOC Engineers, I centrally monitor, patch, and maintain your environment.

Copyright © 2025 Lanspeed. Confidential & Proprietary
215
Copyright © 2021 Lanspeed LLC. Confidential & Proprietary Lanspeed’ s Connect Managed Services pricing is based on the size of your organization and the services that Lanspeed will include. Pricing adjustments may be necessary with any changes to scope of services. All prices are subject increases.

Pricing for Lanspeed’ s Connect
Managed IT Services
5 Connect Managed Services Details for City of Solvang
End User Support
Onsite Support for all users and Network Infrastructure.

Based on a count of approximately 40 staff members that need IT support.

Lanspeed will install an agent on each Windows or Mac
device.

Normal hours of support between 7am – 5pm Pacific time.

Device Support
24x7x365 monitoring, alerting, patching & maintenance of servers, workstations and network infrastructure.

Support for server and network infrastructure:

Servers ( 1 Azure)
Users: 40
Windows workstations ( approx. 51)
Firewalls ( 2 includes Active/ Passive Device as 1)
Switches ( 5)
Wireless access points ( all)
Licensing
Billed Separately)
Sophos Central Complete MDR for all seats ( 32)
Sophos Central Complete MDR for Server servers ( 1)
Sophos Phish Threat ( 51)
Sophos XGS XGS 2100 Standard Protection ( 1)
Sophos XGS 126 Xstream Protection ( 1)
Sophos Central Email Protection ( 73)
Sophos Mobile ( 1)
M365 Business Basic ( 3)
M365 Business Premium ( 54)
Exchange Online P1 (3)
M365 E3 (2)
Microsoft Azure ( Usage)
Datto SaaS ( 65)
Barracuda ( 70)
Monthly Totals •$ 7,937.72 = Connect Services + Licenses Emergency AfterHours Support or
Holiday Support
Support incidents classified as Critical for qualifying managed services and covered seats outside of Lanspeed
normal business hours will be included.

Remote support efforts must be exhausted prior to
dispatching an outside technician.

After-hours or holiday support requested for non-critical issues will be billed separately according to Professional Services rate.

Service Level:

Onsite | Full
7,220
per month
Managed Services
Billed Separately
based on usage
3,217.72
per month
Licenses
Copyright © 2025 Lanspeed. Confidential & Proprietary
Due to Growth
25 40 Users)
2,500
per month
Monthly Discount
Autopay 1st of
each month
7,937.72
per month
Total Monthly cost
216
6 Copyright © 2024 Lanspeed. Confidential & Proprietary Connect Managed Services: Additional Details
Vendor Management
Lanspeed will facilitate with an Authorized Vendor to repair, replace and/ or remediate issues experienced by Client related to hardware or services covered by herein proposed services.

Additional terms apply.

Network Health Reviews
An ever evolving, centralized library of technical standards used to evaluate the Client’ s managed environment.

Areas of evaluation can include security, continuity, warranty status and areas for recommended improvements. This may include either internal or external vulnerability or network scanning.

Impact assessments of areas that don’t meet standards guidelines..

Technology Alignment
As a part of Strategic Services, a dedicated resource is assigned to manage health reporting and standardization efforts.

Goal of documenting and understanding the Client’ s managed environment.

Works to review technology alignment with Lanspeed recommended standards.

Reports findings to the assigned vCIO.
vCIO Services
As a part of Lanspeed Strategic Services, a dedicated resource is assigned to collaborate with Client to provide strategic consulting advice.

Periodic analysis of data collected by Technology Alignment, Remote Support and Centralized Services to proactively resolve or advise of potential risks or areas of improvement within the managed environment.

In conjunction with Client’ s appropriate key decision makers, help understand needed areas for investment and develop a budge t for expense items in alignment with organizational goals.

Goal of road-mapping technical goals in conjunction with Client’ s appropriate key decision makers and improving alignment with Lanspeed recommended technical standards.

Additional Recommendations • Further conversations will reveal what project- based work will be necessary to bring the IT environment up to acceptable minimum operational and or security standards.

Service Rates for Professional Services ( Projects, Adds/ Changes/ Removal, Any Service Outside of Managed Services) Standard $ 250/ hour
After Hours 1.5x standard
Holiday Hours 2x standard
Additional Services Billed Separately from Connect Managed Services Microsoft Azure Usage Azure cloud computing services billed outside of managed services based on consumption invoiced by Microsoft. 217
Before Lanspeed, I had to handle every issue.

Now, everybody can reach Lanspeed directly
and that really saves a lot of time.”
Christy Pinuelas
Director of Finance
City of Agoura Hills
We were so impressed with your business
ethics and the understanding you had of
what our needs are as a school district.”
Todd Ryckman
Former Educational Chief Technology Officer
Santa Barbara Unified School District

SANTA BARBARA

UNIFIED

CITY OF SIMI
VALLEY

CITY OF AGOURA HILLS CITY OF WESTLAKE

VILLAGE

BARTLETT, PRINGLE & WOLF
LLP

PLATINUM PERFORMANCE

THE WALKING COMPANY CMC RESCUE CITY OF CAMARILLO
7 NORTH LOS ANGELES

COUNTY REGIONAL
CENTER

COUNTY OF SANTA

BARBARA

COX PETROLEUM
RINCON

TECHNOLOGY

BISHOP DIEGO HIGH
SCHOOL

SECURITY DOOR

CONTROLS

DENMAT SANTA BARBARA FARMS COUNTY OF SAN LUIS
OBISPO
Copyright © 2025 Lanspeed. Confidential & Proprietary
It was an issue of focus. We were spending
a tremendous amount of time managing and
monitoring our IT environment. Now we can
focus on new developments and not waste
time on day-to-day tasks.”
Peter Blair
Chief Technology Officer
Rincon Technology
218
Copyright © 2021 Lanspeed LLC. Confidential & Proprietary Service Terms & Conditions
We appreciate the opportunity to present this proposal to you. You may authorize our services by signing this proposal and emailing it to: sales@lanspeed. com
At Lanspeed, our goal is to build long-term relationships based on our technical expertise, proven methodologies and emphasis on delivering exceptional value. We look forward to partnering with you to achieve your IT goals. If you have any questions, please feel free to contact me at 805-682- 9981. We appreciate the opportunity to assist you.

Sincerely,
Toby Kruse, CEO
Lanspeed Name ( Print)
Signature
Title
Approved and Accepted:

City of Solvang
Authorization
8 Copyright © 2025 Lanspeed. Confidential & Proprietary This Quote is governed under the provisions of the Master Services Agreement located at https:// www.lanspeed.com/ msa (“MSA”).

This Quote is further defined by the conditions and provisions of the services guide located at
https:// www.lanspeed. com/ servicesguide (“ Services Guide”). The MSA and Services Guide contain important provisions related to the Services ( including payment and auto-renewal terms). By agreeing to this Quote, you agree to the provisions of the MSA and the Services Guide. If you cannot access the MSA or Services Guide, or if you have any questions about those documents, then please do not sign this Quote and contact us for further information.

The password for these links is: managedservices
219
Copyright © 2021 Lanspeed LLC. Confidential & Proprietary Toll Free: 877-682-9981
Phone: 805-682-9981
www.lanspeed. com
sales@lanspeed. com
Lanspeed delivers a full suite of as-a-service IT solutions for businesses, schools, and local government.

From initial planning to deployment to ongoing support, our approach is designed to solve problems and deliver success at every step. We'll help you achieve your IT goals. 9 Copyright © 2025 Lanspeed. Confidential & Proprietary 220
City of Solvang
Quote #008804 v1
Agreement Licenses
Thursday, May 22, 2025
www.lanspeed.com
221
8056829981
jpierce@lanspeed. com
www.lanspeed. com
Microsoft Recurring Qty Ext. Recurring
NCE Microsoft 365 Business Basic Monthly $ 7.20 3 $ 21.60 Microsoft 365 Business Premium $ 24.81 54 $ 1,339.74
NCE Office 365 E3 Monthly $ 25.81 2 $ 51.62
NCE Exchange Online (Plan 1) Annual Paid Monthly
Email with 50 GB mailbox per user
Web-based access and Outlook support
Share calendar and contacts

4.80 3 $ 14.40
Recurring Subtotal:$ 1,427.36
Sophos Recurring Qty Ext. Recurring
CONNECT: Sophos Central Managed Detection and Response Complete Server MDR Complete provides analyst-led threat hunting and investigation as well as full-scale incident response. Threats are fully eliminated.

19.47 1 $ 19.47
CONNECT: Sophos Central Managed Detection and Response Complete MDR Complete provides analyst-led security, threat hunting and investigation as well as full-scale incident response.

13.23 32 $ 423.36
CONNECT: Sophos Central Email Protection Advanced $ 1.00 73 $ 73.00 CONNECT: Sophos Central Mobile Advanced Monthly License Security for mobile users

4.00 1 $ 4.00
CONNECT: Sophos XGS 2100 Standard Protection Monthly License Network Protection
Web Protection
Enhanced Support
118.30 1 $ 118.30

Page 2 of 5 ends

222
8056829981
jpierce@lanspeed. com
www.lanspeed. com
Sophos Recurring Qty Ext. Recurring
CONNECT: Sophos XGS 126 Xstream Protection Monthly License Network Protection
Web Protection
Enhanced Support
Sandstorm included

50.80 1 $ 50.80
CONNECT: Sophos Central Phish Threat
Allows automated attack simulations, security awareness training, and actionable reporting metrics

1.05 51 $ 53.55
CONNECT: Sophos Virtual Firewall for Azure $ 36.00 1 $ 36.00 Recurring Subtotal:$ 778.48
Datto Recurring Qty Ext. Recurring
CONNECT: Datto SaaS Protection for M365
Monthly license
Automated backup for Microsoft 365's Exchange, OneDrive and SharePoint

3.60 65 $ 234.00
Recurring Subtotal:$ 234.00
Barracuda Recurring Qty Ext. Recurring
Barracuda Cloud ArchiverOriginally billed separately4.32 70 $ 302.40 Recurring Subtotal:$ 302.40

Page 3 of 5 ends

223
8056829981
jpierce@lanspeed. com
www.lanspeed. com
Azure Recurring Qty Ext. Recurring
CONNECT: Microsoft Azure Cloud Computing Platform & Services Pay for what you use (i.e. Reserved IP Address, Premium Storage, Compute Hours...)
Reported usage:

Originally billed separately
475.48 1 $ 475.48
Recurring Subtotal:$ 475.48

Page 4 of 5 ends

224
8056829981
jpierce@lanspeed. com
www.lanspeed. com
Agreement Licenses
Quote Information: Prepared for: Prepared by:

Quote #: 008804 City of Solvang
1644 Oak Street
Solvang, CA 93463
Wendy Berry
[email protected]
805) 688-5575
Lanspeed Headquarters
John Pierce
805-682-9981
[email protected]
Version: 1
Delivery Date: 05/22/2025
Expiration Date: 06/11/2025
Recurring Expenses Summary Amount
Microsoft $ 1,427.36
Sophos $ 778.48
Datto $ 234.00
Barracuda $ 302.40
Azure $ 475.48
Recurring Total $ 3,217.72
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.

Terms: 100% of hardware/software prepaid. Labor will be bill as accrued.

Signature Date

Page 5 of 5 ends

225
1 PROPOSAL for Professional Services – Information Technology Managed Services Dear Wendy Berry,
Our company, Lanspeed, is submitting a response to the City of Solvang’s Information Technology Managed Services request for proposal.

Since 1983, Lanspeed has partnered with organizations like yours to help navigate the complex and ever-changing world of information technology. It is our vision and passion to be an integral part of the success of our clients.

Lanspeed has 17 full-time employees, including 15 IT professionals. Our team works hard to achieve and maintain industry certifications from partners such as Microsoft, HPE, Aruba Networks, Sophos, Eaton, Datto, Cisco and others in order to provide you with the highest level of professional expertise.

We actively provide IT services to several municipalities including:

Lanspeed specializes in providing IT managed services to dozens of municipalities, schools and businesses on the Central California coast. Our headquarters is located in Solvang and we offer both on-site and remote support, strategic planning and 24x7 monitoring.

For the past six years, Lanspeed has been the IT provider for the City of Solvang.

We have significantly upgraded the IT environment at the City during this time including a new phone system, upgraded network infrastructure, migration to Azure, new backup system, etc.

Thank you for taking the time to review our proposal and we look forward to the prospect of continuing to serve the City of Solvang’ s IT needs.

Toby Kruse, CEO
City of Agoura Hills • City of Westlake Village
City of Hidden Hills • City of Solvang
County of Santa
Barbara
County of San Luis
Obispo
To:

Wendy Berry
Admin Services Director
City of Solvang
May 21, 2025
226
2 Table of Contents

1. Cover Letter 1

2. Table of Contents 2

3. Lanspeed – About Us 3

4. Lanspeed – Company Overview 4

5. Lanspeed – Client References 5

6. Lanspeed – Staff Members 6

7. Team Members Involved With City of Solvang 7

8. Fee Proposal 7

9. Managed Services Approach 8

10. Service Ticket Severity Levels and On-Site Response Times 9

11. Information Technology Managed Services Fee Proposal from Lanspeed ( Separate Document) 227
3 Lanspeed – About Us
Founded in 1983, Lanspeed has been providing expert-level managed IT services, IT consulting and IT project services for local government, schools and businesses all over the Central California coast and northern Los Angeles region. We combine intelligent technology solutions, automation, and a team of highly experienced IT professionals to provide responsive, predictable, friendly and knowledgeable IT support.

Lanspeed currently provides managed IT services to several municipalities in the region, including the City of Westlake Village, City of Agoura Hills, City of Solvang and the City of Hidden Hills. We have also provided IT project services in the past several years to the City of Camarillo, City of Simi Valley and the County of San Luis Obispo and County of Santa Barbara.

Lanspeed is a leading regional certified partner with several IT vendors including Microsoft, HPE, Aruba Networks, Cisco, Sophos, Datto, VMware, Eaton and others. We have extensive experience with numerous other vendors including Fortinet, SonicWALL, Palo Alto, Dell, Ubiquiti and others.

Lanspeed has a team of 16 full-time employees with 13 experienced and certified IT support staff, Including a Network Operations Center ( NOC) that specifically focus on solely pro-active management and network monitoring. We provide 24x7x365 support, including a fully staffed help desk between the hours of 7am and 5pm PST. Lanspeed’ s IT engineers are all based in the United States and are full-time employees.

From the start, Lanspeed has worked to maintain an unwavering commitment to delivering superior results. Our clients know they can count on Lanspeed to deliver outstanding results and this shows with our lifetime 98.6% customer satisfaction rating.
228
4 Lanspeed - Company Overview
Company Ownership SaberDome, Corp. (DBA – “ Lanspeed”). SaberDome is a California S Corporation. Lanspeed has been operating since 1983.

Office Locations Headquarters:
606 Alamo Pintado, 3-302
Solvang, CA 93463
Contact Information Phone: (805) 682-9981
Email: info@lanspeed. com
Number of Employees 16
Location( s) from which
employees will be
assigned
Santa Barbara County
Company
background/ history and
why proposer is qualified
to provide the services
described in this RFP
Lanspeed was originally formed in 1983 to provide IT
services and solutions to local businesses. Today, we have 16 full-time employees, including 13 technical professionals.

We work with many cities in the region including Agoura Hills, Westlake Village, Hidden Hills, Solvang, and the Counties of Santa Barbara and San Luis Obispo. We currently support around 75 businesses and organizations throughout the
region. Lanspeed partners with Microsoft, Aruba, Sophos, Datto, HP, Cisco, and several other vendors.

Company Core Values 1. Build Relationships

2. Be Humble

3. Pursue Excellence

4. Have Integrity

5. Enjoy our Work
229
5 Lanspeed - Client References
City of Agoura Hills Services Provided: Managed Services and Project Services Dates: June 2011 - Present
Contact: Amber Victoria
Title: Management Analyst
Phone: ( 818) 597-7316
Email: avictoria@agourahillscity. org
City of Westlake
Village
Services Provided: Managed Services and Project Services Dates: October 2012 - Present
Contact: Caleb Mott
Title: Administrative Analyst
Phone: (818) 706-1613
Email: Caleb@wlv. org
City of Hidden Hills Services Provided: Managed Services and Project Services Dates: June 2019 - Present
Contact: Deana Gonzalez
Title: City Clerk
Phone: (818) 470-9056
Email: deana@hiddenhillscity. org
Rincon Technology Services Provided: Managed Services and Project Services Dates: October 2003 - Present
Contact: Peter Blair
Title: IT Manager
Phone: (805) 335-2417
Email: pblair@rincontechnology. com
230
6 Lanspeed - Team Members
Management and Administrative Team
Name Role Years with Lanspeed
Toby Kruse Owner/ CEO 4
Natalie Nagaty People Manager 3
Zoila Portillo Service & Project Manager 3
Service Desk Team
More detailed resumes upon request
Name Role Years with Lanspeed
Jonathan Axsom Senior Network Architect 18
Angel Cardenas Senior Network Engineer 17
Aaron Akzin Lead Systems Engineer 1
Lance Legleiter NOC II Engineer 12
Eric Black vCIO 12
Mae Harrison Technology Alignment Manager 5
Kristine Ostrea Systems Engineer < 1
Diego Lara Support Engineer 7
Jason Spicer Support Engineer 5
Andrew Ortiz Support Engineer 3
Alex Star Support Engineer 3
Alana Guevara Technology Alignment Manager 7
John Pierce Procurement Specialist 3
231
7 Lanspeed - Team Members involved with the City of Solvang If Lanspeed is awarded this contract, we anticipate the following team members would be the primary team members involved with supporting the City of Solvang.

Primary Service Desk Engineers for on-site: Alex Star, Jason Spicer Jonathan Axsom NOC Team: Lance Legleiter
vCIO: Eric Black
Technology Alignment Manager: Mae Harrison
Our team members have multiple IT certifications from our primary vendor s including Sophos, Datto, Cisco, Aruba Networks, Microsoft, etc. Jonathan Axsom is our most senior level systems engineer with numerous industry certifications and nearly two decades of experience architecting, deploying and supporting IT environments. Alex Star lives in the near area and has been the primary on-site engineer for the City of Solvang the past two years. Jason Spicer lives in Lompoc and has recently been going on-site to support the City of Solvang. Eric Black is the current vCIO for the City of Solvang and every month reviews the City’s IT environment. Our NOC team will be responsible for monitoring your network 24x7x365 and alerting our team of any issues. Lanspeed also has a team of support engineers that are available for remote support around the clock. We do not intend to use any sub-contractors.

Lanspeed – Fee Proposal
We have attached a separate document titled “City of Solvang – Information Technology Managed Services Fee Proposal from Lanspeed”. This document includes Lanspeed’s fees for managed services as well as our hourly fee for Professional Services (project work). 232
8 Lanspeed – Managed Services Approach
Lanspeed will provides the following services and roles for the City of Solvang:

1. Service Desk Support:

Lanspeed provides 24x7x365 monitoring, maintenance and support of all approved end users, servers and network infrastructure devices. These devices include but are not limited to routers, firewalls, switches, wireless access points, UPS’s, servers, workstations, mobile devices, cloud servers, etc. Lanspeed is fully staffed between the hours of 7am and 5pm Pacific time. We have team members on a rotational basis providing after-hours support.

Our request and escalation process are as follows: A service ticket is created either by the client or by the Lanspeed system agent. Service tickets can be created by phone, email, web site or system agent in the taskbar. That ticket is reviewed by either Lanspeed’ s Service Desk Dispatcher or by pre-determined rules ( automation & scripting) and assigned to the appropriate service team.

If it’s a Level 1 ticket, our Service Desk Level 1 team will attempt to remotely resolve the issue.

Over 95% of all service tickets are successfully closed by our Level 1 engineers. If the Level 1 team cannot resolve this issue within 30 to 45 minutes, they will escalate this to our Level 2 & 3 team. In our Managed Services Agreement, Lanspeed has an escalation matrix detailing how we determine the severity level of tickets and the time associated with opening and escalating tickets. Typically, an engineer will be sent on-site if a problem is unable to be resolved remotely.

Lanspeed utilizes industry leading device and network monitoring tools such as PRTG and ConnectWise Automate to provide around the clock monitoring. Our priority is to detect, diagnose and resolve problems before they become an issue.

Lanspeed keeps approved devices up to date with firmware and patching on a schedule.

Lanspeed keeps configurations and documentation updated in our Services Automation tool.

2. Vendor Support & Management:

Lanspeed has decades of experience working with numerous technology vendors such as Microsoft, Aruba, Sophos, Cisco, VMware, Eaton, HPE, Dell, Datto, etc. Lanspeed is a Silver Certified Microsoft Partner with competencies in Office 365, Azure, Active Director, Exchange, Windows Servers & Desktop, Hyper-V, etc. Lanspeed takes responsibility for providing vendor management. This reduces finger pointing and allows our clients to focus on their business rather than time spent interacting with vendors for support.

3. Network, Server & Cloud Support:

Lanspeed has extensive expertise in network management, network architecting and network troubleshooting. Our network engineers hold numerous certifications from Cisco, HP, Dell, Sophos, SonicWALL and other vendors. We use PRTG, ConnectWise Automate, Aruba Central and other tools to monitor and manage the network. We also document networks and keep the documentation up to date.

Over the past few years, we have migrated dozens of our clients to the cloud – mostly Microsoft Azure. We have developed deep expertise in managing Azure environments and other Microsoft Cloud services such as InTune. Lanspeed has a decade plus experience with Hyper-V and VMware for virtualization solutions.
233
9 4. Strategic IT Planning & Technology Alignment:

Lanspeed will analyze the IT environment on a consistent basis and provide suggestions and recommendations for areas of improvement via scheduling of quarterly Strategic Business Reviews (SBR’s). Lanspeed assigns a Technology Alignment Manager (TAM) and a virtual CIO vCIO) to each account. The TAM provides monthly reporting and health / alignment reviews .

We review IT strategies, IT budgeting and business needs related to technology. A well-planned and executed IT strategy can provide a significant competitive advantage, reduce costs, and improve operational efficiencies. Some organizations may not have the in-house expertise and knowledge to develop a comprehensive IT strategy or have the ability to successfully implement it.

5. Cybersecurity:

Cyber threats are continuously evolving and organizations today need a comprehensive security approach to stay protected. Lanspeed recommends and will implement a multi-layer approach including perimeter security, endpoint protection, 24x7 SOC services, MFA, business continuity planning, staff training, etc.

Service Ticket Severity Levels and On-Site Response Times Severity Level Definition
1 System wide outage. The City is unable to conduct business or services for all users have failed. Examples may be a server down, network down, or primary application down.
2 Down department. A department or shared device is down and affecting more than 20% of the City’s users.
3 Down user or issue that is affecting less than 20% of the City and operations can continue.
4 Request from any single user for new service or clarification such as new user logins, new workstation setups, etc.
5 Long term projects planned preventative maintenance, or issues that are not time sensitive.

Severity
Level
On- Site Response Times
Normal Business Hours Non-Business
Hours
1 2 Hour 3 Hours
2 4 Hours 6 Hours
3 24 Hours Scheduled
4 48 Hours Scheduled
5 Scheduled Scheduled
234

Solvang City CouncilJune 23, 2025

Solvang City Council
June 23, 2025