Agenda — Sonoma City Council, February 7, 2024 (part 1 of 3)

REGULAR MEETING AGENDA

OF THE SONOMA CITY COUNCIL
City Council:

John Gurney, Mayor, Patricia Farrar-Rivas, Vice Mayor, Jack Ding, Sandra Lowe, Ron Wellander City Council Chambers, 177 First Street West
Wednesday, February 7, 2024
https://us06web.zoom.us/j/84876986131
6:00 PM Regular Meeting

ACCESSING PUBLIC MEETINGS
As a public service to the community, City Council meetings are held in-person, and viewable through a live webcast on the City’s CivicWeb Portal at https://sonomacity.civicweb.net/Portal/Video.aspx, City of Sonoma YouTube channel at https://www.youtube.com/channel/UChZjUrg2rNLYxTgQHhFy-Tg, and televised on Comcast Cable Channel 27. Members of the public can also view the meeting via ZOOM, at https://us06web.zoom.us/j/84876986131.

If a technical issue arises with Zoom video or the listening phone dial-in option, the City Council meeting will continue unless a Council Member is participating remotely pursuant to the provisions of Assembly Bill 2449.

To prevent public meeting interruptions by individuals making comments not pertaining to items under the City of Sonoma’s jurisdiction, public participation via Zoom will be suspended for all City Council meetings, as well as meetings of other City commissions and committees. The City will reassess the need for reinstating public participation via Zoom in the next 90 days.

Members of the public who wish to address the Council by providing public comments during the meeting may do so in-person in the Council Chambers at 177 First Street West, where the meeting is being publicly held. As an alternative, members of the public may also provide written public comment submitted via the City’s online Public Comment form at https://sonomacity.civicweb.net/Portal/CitizenEngagement.aspx or by email to:
[email protected]
In the event a Council Member participates remotely for just cause or an emergency circumstance under Assembly Bill 2449, the City will allow for public comment through the Zoom link.

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 933-2216. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

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Be Courteous - TURN OFF your cell phones and watches while the meeting is in session.

The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the items are described.

No new items will begin after 9:00pm unless a majority of the members present vote to allow the items to be heard.

Page
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER & PLEDGE OF ALLEGIANCE
ROLL CALL (Ding, Lowe, Farrar-Rivas, Wellander, Gurney)

REPORT ON CLOSED SESSION

APPROVAL OF AGENDA

1. COMMENTS FROM THE PUBLIC
At this time, members of the public may comment on any item not appearing on the agenda. It is recommended that you keep your comments to three minutes or less. Under State Law, unless otherwise permitted under the Ralph M. Brown Act, the merits of the matters presented under this item cannot be discussed or acted upon by the City Council at this time. For items appearing on the agenda, the public will be invited to make comments at the time the item comes up for Council consideration. Upon being acknowledged by the Mayor, please step to the podium and speak into the microphone. Begin by stating and spelling your name.

2. MEETING DEDICATIONS

3. COUNCILMEMBERS’ REPORTS AND COMMENTS

3.1: Committee Reports - Council Members are appointed to various boards and committees - local, county-wide and regional. Any updates from a council member will shared at this time. A list of all appointments is available on our City Website for easy reference.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS

5. CITY ATTORNEY COMMENTS

6. PRESENTATIONS

7. CONSENT CALENDAR – CITY COUNCIL
All items listed on the Consent Calendar are considered to be routine and will be acted upon by a single motion. There will be no separate discussion of these items unless members of the Council or staff request specific items to be removed for separate action.

7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)

7.2: Receive the Minutes from the Regular Meeting of December 20, 2023 and January 17,2024 (Rebekah Barr, MMC, City Clerk)
RECOMMENDATION: Receive the Minutes.

12.20.2023 Regular Meeting Minutes

01.17.2024 Regular Meeting Minutes
5 - 9

7.3: Adopt a Resolution Authorizing the Public Works Director to Apply for the California State Parks Habitat Conservation Fund Grant to Fund Major 10 - 13

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Rehabilitation of Portions of the Sonoma Overlook Trail (Erica Warner, Environmental Compliance Analyst)
RECOMMENDATION: Adopt the resolution.

Agenda Report - Ca State Parks Habitat Conservation Grant - Pdf

7.4: Adopt a Resolution Amending the City of Sonoma Conflict of Interest Code (Rebekah Barr, MMC, City Clerk)
RECOMMENDATION: Adopt the resolution.

Agenda Report - Conflict of Interest Code - Pdf
14 - 18

7.5: Adopt a Resolution Authorizing Certain City Officials and Staff Members to Order Deposits and Withdrawals from the Local Agency Investment Fund (LAIF) (Chuck McBride, Interim Finance Director)
RECOMMENDATION: Adopt the Resolution.

Agenda Report - Local Agency Investment Fund (LAIF) Authorized Officials and Staff - Pdf
19 - 22

7.6: Adopt a Resolution Approving an Addition to the 2023-24 Cemetery Price List to include an Opening and Closing Fee for Crypt Placement (Jenny Yankovich, Assistant to the City Manager)
RECOMMENDATION: Adopt the Resolution.

Agenda Report - Cemetery Pricing List Addition - Pdf
23 - 27

7.7: Adopt an Ordinance Amending SMC Section 2.40.010 - Attendance and Sections 2.40.010, 2.44.010, 2.48.020, 2.50.020, 2.56.020, 2.60.020, AND

10.12.080 - Composition and Accept the Amended City Commissions & Committee Appointment Policy (Rebekah Barr, MMC, City Clerk) RECOMMENDATION: Adopt the ordinance and receive the final copy of the Commission & Committee Appointment Policy.

Agenda Report - Commission / Committee Policy & Ordinance - Pdf 28 - 54

8. PUBLIC HEARING

9. REGULAR CALENDAR – CITY COUNCIL
(Matters requiring discussion and/or action by the City Council)

9.1: Selection of the 2024 City of Sonoma Alcalde (Rebekah Barr, MMC, City Clerk) RECOMMENDATION: Receive and ratify the nomination of the 2024 Alcalde from Mayor Gurney.

Agenda Report - Alcalde Selection - Pdf
55 - 60

9.2: A Resolution to: 1) Accept the Proposal by Ferguson Waterworks of Sacramento, CA, to Implement the Advanced Meter Infrastructure Project (CIP W-10); 2) Authorize the City Manager to Execute a Construction Contract with Ferguson Waterworks in the Amount of $3,613,981; 3) Authorize a 5% Project Contingency in the Amount of $180,000; 4) Increase the Advanced Meter Infrastructure Total Project Budget from $3,600,000 to $3,793,981; and 5) Appropriate $3,793,981 for the Advanced Meter Infrastructure Project (CIP W10) in the current Fiscal Year 2023-24 Capital Improvement Program Budget, with $3,493,981 to be Provided by the Water Enterprise Fund and $300,000 from Grant Funding (Tom Bonigut, Interim Public Works Project Manager) RECOMMENDATION: Adopt the Resolution Accepting the Proposal by Ferguson Waterworks of Sacramento, CA, to Implement the Advanced Meter Infrastructure Project (CIP W-10); 2) Authorize the City Manager to Execute a Construction Contract with Ferguson Waterworks in the Amount of $3,613,981; 3) Authorize a 5% Project Contingency in the Amount of $180,000; 4) Increase 61 - 321

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the Advanced Meter Infrastructure Total Project Budget from $3,600,000 to $3,793,981; and 5) Appropriate $3,793,981 for the Advanced Meter Infrastructure Project (CIP W-10) in the current Fiscal Year 2023-24 Capital Improvement Program Budget, with $3,493,981 to be Provided by the Water Enterprise Fund and $300,000 from Grant Funding.

Agenda Report - AMI Project - Pdf

9.3: A Resolution Updating the 1991 Environmental Review Procedures and Finding the Proposed Modifications are Exempt from the California Environmental Quality Act (CEQA) Pursuant to Section 15061(B)(3) – General Rule – of the CEQA Guidelines (Kristina Tierney, Associate Planner) RECOMMENDATION: Adopt the Resolution Updating the 1991 Environmental Review Procedures and Finding the Proposed Modifications are Exempt from the California Environmental Quality Act (CEQA) Pursuant to Section 15061(B)(3) – General Rule – of the CEQA Guidelines.

Agenda Report - City of Sonoma Environmental Review Procedures Update - Pdf
322 - 369

10. ADJOURNMENT
I do hereby certify that a copy of the foregoing agenda was posted as legally required. Rebekah Barr, MMC, City Clerk/Executive Assistant.
*********************************************************************************************************************************** Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are usually available for public inspection the Wednesday before each regularly scheduled meeting at City Hall, located at No. 1 The Plaza, Sonoma CA. Any documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at the City Clerk’s office, No. 1 The Plaza, Sonoma CA during regular business hours. If you challenge the action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on the agenda or in written correspondence delivered to the City Clerk at or prior to the public hearing.

City of Sonoma's Commission and Committee Roster: Commission & Committee Roster_Updated_Sept_27_2023 Appointments to Commission/Committees: The Council may establish and make appointments to a Council committee (made up of two Council Members) with respect to any item appearing on this agenda.

Closed Session: If action is taken during a Closed Session meeting that is required to be reported out at this meeting, the Council will return to Open Session and report out immediately. However, if the Council is unable to do so due to time constraints, it will report out at the immediately following Regular Council Meeting under "REPORT ON CLOSED SESSION".

Motion for Consideration: A Council Member voting with the majority on any item appearing on this agenda may move for reconsideration of that vote provided the motion is in conformance with the rules adopted by the Council governing such motions.

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City Council:

John Gurney, Mayor
Patricia Farrar-Rivas, Vice Mayor
Jack Ding
Ron Wellander
Sandra Lowe

REGULAR MEETING MINUTES

OF THE SONOMA CITY COUNCIL
City Council Chambers
177 First Street West
Wednesday, December 20, 2023

6:00 PM Regular Meeting
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER, & PLEDGE OF ALLEGIANCE
Mayor Lowe called the meeting to order at 6:00 p.m.

PUBLIC COMMENT PROCESS FOR ZOOM ATTENDANCE AT MEETINGS
Public Comment Process for ZOOM Attendance at Meetings

ROLL CALL
PRESENT: Vice Mayor Gurney, Council Member Farrar-Rivas, Council Member Wellander, Council Member Ding, and Mayor Lowe

REPORT ON CLOSED SESSION
There was no reportable action taken in Closed Session.

APPROVAL OF AGENDA
Motion by Council Member Farrar-Rivas, seconded by Council Member Ding, to approve the agenda as presented. Motion carried unanimously.

1. COMMENTS FROM THE PUBLIC
None.

2. MEETING DEDICATIONS
Council Member Ding dedicated the meeting to Marilyn Mertens.

3. COUNCIL MEMBERS’ REPORTS AND COMMENTS
Council Member Wellander attended a Continuum of Care meeting on November 22, 2023. This Board has now been renamed Sonoma County Homelessness Coalition.

Vice Mayor Gurney attended a shared services meeting with Supervisor Gorin on December 13, 2023.

Council Member Farrar-Rivas attended a Sonoma Clean Power Authority Board meeting on December 7, 2023. She also attended the Final Night of Hanukkah Community Menorah Lighting event held at Congregation Shir Shalom on December 14, 2023.

Mayor Lowe pointed out that the City has installed a new glass display case in the foyer of the City Council Chambers showcase special mementos given to the City over the years.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS
City Manager Guhin reported that Supervisor Gorin allocated $20,000 to the City of Sonoma for emergency warming shelters. Mr. Guin also pointed out that the Big Belly bins (for trash, compost, and recycling) have arrived, and Public Works crews will be working on installing these over the next few months. Mr. Guhin also stated that there will be a Council Goal Setting session which is currently scheduled for February 2, 2024. Lastly, City Manager Guhin reminded everyone that City Hall offices will be closed for the holiday from December 25, 2023, through January 2, 2024.

5. CITY ATTORNEY COMMENTS
None.

6. COUNCIL REORGANIZATION
Item 6.1: City Council Reorganization

1. Recognition of Outgoing Mayor

2. Selection of Mayor and Vice Mayor for 2024
Council Member Farrar-Rivas nominated Vice Mayor Gurney to be Mayor. Motion carried unanimously.

Agenda Item #7.2:

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Council Member Lowe nominated Council Member Farrar-Rivas to be Vice Mayor. Motion carried unanimously.

Public Comment: Mark Bodenheimer, Robert Demler, Laura Beltran and Fred Allebach.

7. PRESENTATIONS
Item 7.1: Council Update on Automated License Plate Readers from Police Chief Brandon Cutting
Item 7.2: Presentation to Wayne Wirick on the Occasion of his Retirement from the City of Sonoma After 41 Years of Service

8. CONSENT CALENDAR – CITY COUNCIL
Motion by Council Member Lowe, seconded by Council Member Ding, to approve the Consent Calendar as presented. Motion carried unanimously.

Item 8.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)
Item 8.2: Receive the Minutes from the Regular Meeting of December 6, 2023 (Rebekah Barr, MMC, City Clerk)
Action: Minutes were received.

Item 7.3: Accept the Expenditure Report for the Month of November 2023 (Chuck McBride, Interim Finance Director)
Action: Expenditure report was received.

Item 7.4: Adopt a Resolution Approving the 2024 City Council Meeting Calendar (Rebekah Barr, MMC, City Clerk)
Action: Adopted as Resolution #80-2023.

Item 7.5: Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with 4LEAF, Inc. to Provide Building Official Services (Jennifer M. Gates, AICP, Community Development Director)
Action: Adopted as Resolution #81-2023.

9. PUBLIC HEARING
None.

10. REGULAR CALENDAR – CITY COUNCIL
Item 10.1: Adopt a Resolution Approving the Conditions for Operations of Sonoma's Tuesday Night Market 2024 Season and Vendor Stall Fee Pricing (Lisa Janson, Senior Management Analyst)
Action: Adopted as Resolution #82-2023.

Public Comment: Bill Darden and Fred Allebach.

Motion by Council Member Lowe, seconded by Council Member Wellander, to Adopt a Resolution Approving the Conditions for Operations of Sonoma's Tuesday Night Market 2024 Season and Vendor Stall Fee Pricing. Motion carried unanimously.

11. ADJOURNMENT
Mayor Gurney adjourned the meeting at 7:26 p.m.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Sonoma City Council on the 17th of January 2024. ___________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.2:

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City Council:

John Gurney, Mayor
Patricia Farrar-Rivas, Vice Mayor
Jack Ding
Ron Wellander
Sandra Lowe

REGULAR MEETING MINUTES

OF THE SONOMA CITY COUNCIL
City Council Chambers
177 First Street West
Wednesday, January 17, 2024

6:00 PM Regular Meeting
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER, & PLEDGE OF ALLEGIANCE
Mayor Lowe called the meeting to order at 6:00 p.m.

PUBLIC COMMENT PROCESS FOR ZOOM ATTENDANCE AT MEETINGS
Public Comment Process for ZOOM Attendance at Meetings

ROLL CALL
PRESENT: Vice Mayor Gurney, Council Member Farrar-Rivas, Council Member Wellander, Council Member Ding, and Mayor Lowe

REPORT ON CLOSED SESSION
There was no Closed Session held.

APPROVAL OF AGENDA
Motion by Council Member Lowe, seconded by Council Member Ding, to approve the agenda as presented. Motion carried unanimously.

1. COMMENTS FROM THE PUBLIC
Public comment was moved to the end of the meeting after a caller attempted to give hate speech comments.

2. MEETING DEDICATIONS
Council Member Ding dedicated the meeting to Doctor Laurie Tsuruda. Council Member Wellander dedicated the meeting to Jeanette Evans.

3. COUNCIL MEMBERS’ REPORTS AND COMMENTS
Council Member Ding attended a Sonoma County Homelessness Coalition Memorial Ceremony for homelessness. Seek clarification.

Mayor Gurney addressed the State of the Valley on January 5, 2024. He was also able to participate in the monthly meeting of the Sonoma Tourism District on January 11, 2024. Also on that day, Mayor Gurney attended a Sister Cities meeting. On January 16, 2024, Mr. Gurney attended a Shared Services meeting with Sonoma County.

Mayor Gurney shared his 2024 Council Committee Assignments with his co-council members.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS
City Manager Guhin reported that the Sonoma County Services Center had its ribbon-cutting ceremony at the Nelson building on Highway 12 this afternoon. They will have an open house on Friday, January 26th, from 3pm – 5pm.

City Manager Guhin shared that the City has provided support to Sonoma County’s Route 32 bus shuttle for the period of October through December 2023. This is a free Sonoma Valley bus shuttle that operates up and down Sonoma Valley.

Mr. Guhin also pointed out that during the upcoming Council goal setting session on February 2, 2024, public comment will be taken at 10am.

5. CITY ATTORNEY COMMENTS
None.

6. PRESENTATIONS
None.

7. CONSENT CALENDAR – CITY COUNCIL
Motion by Council Member Lowe, seconded by Vice Mayor Farrar-Rivas, to approve the Consent Calendar as presented. Motion carried unanimously.

Agenda Item #7.2:

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Item 7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)
Item 7.2: Accept the Expenditure Report for the Month of December 2023 (Chuck McBride, Interim Finance Director)
Action: The expenditure report was accepted.

Item 7.3: Adopt a Resolution Approving the Purchase of Laserfiche Cloud Enterprise Content Management System from MCCi Including a Budget Amendment in the Amount of $38,555 and Authorize the City Manager to Execute Related Agreements (Rebekah Barr, MMC, City Clerk)
Action: Adopted as Resolution #01-2024.

8. PUBLIC HEARING
Item 8.1: Public Hearing to Consider an Appeal by the Applicant of the Planning Commission's Decision to Approve the Use Permit, Exception to Development Code Loading Standard, Reduction of Residential Component, Design Review, Demolition Permit, and Lot Line Adjustment for the Hotel Project Sonoma (Jennifer Gates, AICP, Community Development Director)
Action: Adopted as Resolution #02-2024.

Ex-Parte Communications Disclosures: None to report.

Open Public Hearing: 6:30 p.m.

Public Comments: David Morell, Carol Marcus, Mary Martinez, Johanna Petri, Victor Conforti, Tom Conlon, Fred Allebach, Robert Demler, Sedra Nathon, Jim Bohar and David Eichar.

Close Public Hearing: 7:09 p.m.

Motion by Council Member Lowe, seconded by Council Member Wellander, to Approve the Use Permit, Exception to Development Code Loading Standard, Reduction of Residential Component, Design Review, Demolition Permit, and Lot Line Adjustment for the Hotel Project Sonoma. Motion carried 4-1, with Council Member Wellander, Council Member Lowe, Vice Mayor Farrar-Rivas and Mayor Gurney voting YES, and Council Member Ding voting NO.

Mayor Gurney called for a recess at 7:49pm; Council reconvened at 7:57pm.

9. REGULAR CALENDAR – CITY COUNCIL
Item 9.1: A Resolution Accepting the Climate Action Strategies (Jennifer Gates, AICP, Community Development Director)
Action: Adopted as Resolution #03-2024.

Public Comment: Robert Demler, Sedra Nathan, Tom Conlon, Fred Allebach, David Morell, Kendall Clemons, Michael Hefler, and Philip Hinerman.

At 8:42 PM, City Manager Guhin announced that Staff was having technical difficulties bringing in public commentors via Zoom and was unable to do so.

Motion by Vice Mayor Farrar-Rivas, seconded by Council Member Lowe, to Adopt a Resolution Accepting the Climate Action Strategies as presented. Motion carried unanimously.

Item 9.2: A Resolution Approving the City Council Commission & Committee Appointment Process and Introducing an Ordinance Amending SMC Section 2.40.010 - Attendance and Sections 2.48.020, 2.50.020, 2.60.020, and 10.12.080 - Composition (Rebekah Barr, MMC, City Clerk)
Action: Adopted as Resolution #04-2024 and Council introduced an Ordinance amending Sections 2.40.010, 2.44.010, 2.48.020, 2.50.020, 2.56.020, 2.60.020, and

10.12.080 of the Sonoma Municipal Code pertaining to attendance and the composition of the City's commissions.

Motion by Council Member Wellander, seconded by Vice Mayor Gurney, to Adopt a Resolution Approving Revisions to the Council Commission and Committee Appointment Policy with an amendment to the resolution itself to list the removal of a non-voting arborist on Parks, Recreation, and Open Space Commission, and with the revision to maintain the alternate language but limit it to the Planning Commission only. Motion carried unanimously.

Motion by Council Member Lowe, seconded by Council Member Ding, to introduce an Ordinance amending Sections 2.40.010, 2.44.010, 2.48.020, 2.50.020, 2.56.020, 2.60.020, and 10.12.080 of the Sonoma Municipal Code pertaining to attendance and the composition of the City's commissions.

Motion carried unanimously.

COMMENTS FROM THE PUBLIC
Robert Demler provided public comment.

Agenda Item #7.2:

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10. ADJOURNMENT
Mayor Gurney adjourned the meeting at 9:39 p.m.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Sonoma City Council on the 7th of February 2024. ___________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.2:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 07 Feb 2024
Department
Public Works
Staff Contact
Erica Warren, Environmental Compliance Analyst
Agenda Item Title
Adopt a Resolution Authorizing the Public Works Director to Apply for the California State Parks Habitat Conservation Fund Grant to Fund Major Rehabilitation of Portions of the Sonoma Overlook Trail
Summary
The Sonoma Overlook Trail, located on the upper Mountain Cemetery property, was constructed in 1999. The planning, design, and maintenance of the trail has relied heavily on volunteer efforts, led by the Sonoma Overlook Stewards. In recent years the Stewards have become increasingly concerned that segments of the trail are eroding, which leads to several problems including increased maintenance, safety concerns, and the creation of bypass trails as hikers attempt to avoid the eroded segments. In 2016, the City with the assistance of the Trail Stewards conducted a trail rehabilitation project funded mostly through the same Habitat Conservation Fund with City funds to supplement the environmental review of the rehabilitation plan.

Three areas identified in the trail assessment conducted during the grant application period for the 2016 project were not able to be repaired during that larger effort and have continued to deteriorate since that date. The Trail Stewards would like to contribute their own fundraising efforts in combination with City of Sonoma funds to meet the match requirement for a 2023 grant fund, the California State Parks Habitat Conservation Fund. The City would apply for this State Parks Program grant funding to complete the remaining areas in major need of repair.

Public Works is proposing to apply for a grant totaling $183,268.00 for repair of these three sections of trail. The grant application would commit a 50% match, or $91,634.00. Of this the Trail Stewards would donate $41,634.00 from their fundraising efforts and the City would contribute $50,000.00 from our Park In-Lieu fees. The City also applied for the Recreational Trail Program Grant for this project. The City will only receive one of these two grants, resulting in no more than $50,000.00 commitment total.

Recommended Council Action
Adopt a resolution authorizing the Public Works director to apply for the California State Parks Habitat Conservation Fund Grant.

Alternative Actions
Council discretion.

Financial Impact
Public Works application to the California State Parks would bring in grant funding of $91,634.00 to improve the trail infrastructure at Sonoma Overlook Trail. The City would Agenda Item #7.3:

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contribute $45,000.00 to meet funding match-requirement for the grant from Fund 314:
$20,000.00 carryover (FY 2022-2023 Budget) and $25,000.00 FY 2023-2024, and an additional $5,000.00 will be requested in Fiscal Year 2024-2025. $41,634.00 will be contributed from the Sonoma Overlook Trail Stewards.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution - Habitat Conservation Fund Grant
Agenda Item #7.3:

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City of Sonoma
RESOLUTION # - 2024

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA APPROVING THE

APPLICATION FOR GRANT FUNDS FROM THE HABITAT CONSERVATION FUND WHEREAS, the Habitat Conservation Fund (HCF) provides funds to the State of California for Grants to federal, state, local and non-profit organizations to increase access to parks, protect listed species, develop or maintain wildlife corridors and non-motorized trail projects; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing Project Application under the program; and
WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of Application(s) before submission of said Application(s) to the State; and
WHEREAS, the Applicant will enter into a Contract with the State of California to complete the Project(s).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma hereby:

1. Approves the filing of an Application for the Habitat Conservation Fund; and

2. Certifies that the Project is consistent with the Applicant’s general plan or the equivalent planning document; and

3. Certifies that said Applicant has or will have available prior to commencement of any work on the Project(s) included in this Application, sufficient funds to operate and maintain the Project(s); and

4. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and

5. Appoints the Public Works Director as agent to conduct all negotiations, execute and submit all documents, including, but not limited to Applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the Project.

6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.

7. Agrees to commit $45,000.00 of Park-in-Lieu fees, $5,000.00 to be requested from FY 2024- 2025, and $41,634.00 of private donations to meet the matching requirement for the requested grant project amount of $183,268.00.

PASSED AND ADOPTED, at a Regular Meeting of the City of Sonoma City Council, on this 7th day of February 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

John Gurney, Mayor
ATTEST:

Agenda Item #7.3:

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Rebekah Barr, MMC, City Clerk
Agenda Item #7.3:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 07 Feb 2024
Department
Administration
Staff Contact
Rebekah Barr, MMC, City Clerk
Agenda Item Title
Adopt a Resolution Amending the City of Sonoma Conflict of Interest Code Summary
A local agency’s conflict of interest code must reflect the current structure of the organization and properly identify officials and employees who should be filing Statements of Economic Interests (Form 700s). A code tells public officials, governmental employees, and consultants what financial interests they must disclose on their Form 700s. It helps provide transparency in local government as required under the Political Reform Act.

The Political Reform Act of 1974 requires local government agencies to review its Conflict of Interest Code biennially. During the 2022 review, the Sonoma Community Housing Corporation (SCHC) was removed as it was no longer active. Since that time, the SCHC has been reactivated and needs to be added back to the to the list of designated positions (Exhibit “A”).

Recommended Council Action
Adopt the resolution.

Alternative Actions
Council discretion.

Financial Impact
None
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Conflict of Interest Code 2024
Agenda Item #7.4:

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341447.1
City of Sonoma
RESOLUTION # ____ - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA ADOPTING

A CONFLICT OF INTEREST CODE AND RESCINDING PREVIOUS RESOLUTIONS WHEREAS, the Political Reform Act of 1974 (Government Code Section 81000, et. seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes; and
WHEREAS, the Fair Political Practices Commission has adopted a regulation (2 California Code of Regulations Section 18730) which contains the terms of a standard conflict of interest code, and which may be amended by the Fair Political Practices Commission after public notice and hearings to conform to amendments to the Political Reform Act; and WHEREAS, designated officials and employees shall file their statements of economic interests with the City Clerk of the City of Sonoma and such statements shall be open for public inspection and reproduction pursuant to Government Code section 81008. Statements for all designated officials and employees will be retained by the City of Sonoma.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Sonoma as follows:

SECTION 1. Incorporation of State Regulations by Reference With the additions noted below, the terms of Title 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission is hereby incorporated by reference and together with the List of Designated Positions and Disclosure Categories, as adopted by the City Council, shall constitute the Conflict of Interest Code of the City of Sonoma.

SECTION 2. Designated Positions with Reporting Requirements Members of boards and commissions appointed by the City Council, consultants, and city employees holding designated positions as shown on Exhibit A shall be considered designated positions subject to reporting requirements under the Conflict of Interest Code and shall disclose financial interests as set forth on Exhibit B which lists the individual disclosure categories. Said Exhibit A and Exhibit B are attached hereto and made a part hereof.

SECTION 3. Filing of Statements
Persons holding designated positions shall file Statements of Economic Interests with the City of Sonoma on Fair Political Practices Forms, in conformance with the individual disclosure categories and State guidelines.

SECTION 4. Late Filings and Failure to File Statements
Any violation of any provision of this Code is subject to the administrative, criminal and civil sanctions provided in the Political Reform Act, Government Code Sections 81000 et seq. ******
Agenda Item #7.4:

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341447.1
BE IT FURTHER RESOLVED, all previous resolutions adopting and/or amending the City of Sonoma Conflict of Interest Code are hereby rescinded in their entirety.

PASSED AND ADOPTED this 7th day of February 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
John Gurney, Mayor
ATTEST:
______________________________
Rebekah Barr, MMC
City Clerk
Agenda Item #7.4:

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341447.1
EXHIBIT “A”

LIST OF DESIGNATED POSITIONS

AND DISCLOSURE CATEGORIES
***see note below

POSITION DISCLOSURE CATEGORY
Accountant A
Accounting Manager A
Administrative & Project Manager (Public Works) A
Assistant City Manager/Admin Services Director A
Assistant to City Manager A
Associate Planner C
Chief of Police A
City Clerk A
City Prosecutor A
Contractual Consultants** A
Assistant City Attorney A
Deputy City Manager A
Deputy Finance Director A
Development Services Director/Building Official A
Finance Director A
Fire Chief A
Planning & Community Services Director A
Public Works Director/City Engineer A
Public Works Operations Manager A
Senior Management Analyst A
Senior Planner C
Successor Agency Attorney A
Sustainability Coordinator A

COMMITTEES/COMMISSIONS DISCLOSURE CATEGORY
Climate Action Commission C
Sonoma Community Housing Corp. Board of
Directors
C
Design Review Commission C
Parks, Recreation, and Open Space Commission C
** Contractual Consultant means an individual who, pursuant to a contract with the City, makes or participates in making governmental decisions. The City Manager may determine in writing that a particular consultant is hired to perform a range of duties that are limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code. *** City Council Members, Planning Commissioners, City Manager, City Attorney, and the City Treasurer are required to file statements of economic interests pursuant to Government Code Section 87200, and are therefore, not included in the list of Designated Positions required to file pursuant to the City’s conflict of interest code.

Agenda Item #7.4:

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341447.1
EXHIBIT “B”

DISCLOSURE CATEGORIES

CATEGORY REPORTABLE INTERESTS
A Investments, business positions, income (including gifts, loans and travel payments) from sources located in or doing
business in the City, interests in real property located in the City, including property located within a two-mile radius of any property owned or used by the City.

B Investments, business positions, and sources of income (including gifts, loans and travel payments) from or in any business entity that engages in the type of services, supplies, materials, machinery, or equipment that is purchased or acquired by the employee’s department. If the employee is involved in purchasing decisions that affect more than one department, then the employee shall disclose all income (including gifts, loans and travel payments) and investment interests and business positions in any business that engages in the type of services, supplies, materials, machinery or equipment that the City might reasonably be expected to purchase or acquire.

C Investments in real property or interests in business positions in any business entity which owns property within the City or within a two-mile radius of any property owned or used by the City.

Agenda Item #7.4:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 07 Feb 2024
Department
Finance
Staff Contact
Chuck McBride, Interim Finance Director
Agenda Item Title
Adopt a Resolution Authorizing Certain City Officials and Staff Members to Order Deposits and Withdrawals from the Local Agency Investment Fund (LAIF) Summary
The Local Agency Investment Fund (LAIF) was created by California Statute in 1977 as an investment alternative for local governments. The program offers local agencies the opportunity to participate in a major portfolio of investments through the Pooled Money Investment Account (PMIA) which is handled by the California State Treasurer's Office. Through the PMIA, the State Treasurer invests taxpayers’ money to manage the State’s cash flow and strengthen the financial security of local governmental entities. The PMIA has three primary sources of funds:

The State general fund; special funds held by State agencies; and monies deposited by cities, counties, and other entities into LAIF.

In accordance with the California Government Code 16429.1 a local agency (City) is authorized to deposit and withdraw its funds with LAIF. The City of Sonoma invests with LAIF and as of 12/31/23, the City of Sonoma and the Sonoma Valley Fire District had a combined total of $32,076,556 invested in the fund.

In FY23-24, the City’s Finance Division underwent a reorganization by adding the position of Finance Director and eliminating the Assistant City Manager and Deputy Finance Director titles.

An update of authorized signers will ensure that current information is on file with LAIF and that deposits and withdrawals are made by appropriate personnel. The attached resolution authorizes the investment of monies in LAIF by title to facilitate the City’s ability to access its operating cash on a daily basis and maintain proper internal controls.

The City currently has the following City officials and staff members authorized to order deposits and withdrawals from LAIF:

City Manager
Assistant City Manager
Deputy Finance Director
Accountant
Due to the Finance Division reorganization, Staff is recommending that the following staff members be authorized with LAIF:

City Manager
Finance Director
Accountant
Recommended Council Action
Agenda Item #7.5:

Page 19 of 369 ends

Staff recommends the City Council adopt a Resolution authorizing certain City officials to order deposits and withdrawals from the Local Agency Investment Fund (LAIF).

Alternative Actions
Council discretion.

Financial Impact
There is no fiscal impact from adoption of this resolution.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
LAIF Resolution Authorized Signers
Agenda Item #7.5:

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City of Sonoma
RESOLUTION # ______ - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA

AUTHORIZING CERTAIN CITY OFFICIALS AND STAFF MEMBERS TO ORDER DEPOSITS AND

WITHDRAWALS FROM THE LOCAL AGENCY INVESTMENT FUND
WHEREAS, pursuant to Chapter 730 of the statutes of 1976, Section 16429.1 which was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investment by the State Treasurer; and WHEREAS, the City Council does hereby find that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with the provisions of Section 16429.1 of the Government code for the purpose of investment as stated therein is in the best interests of the City of Sonoma; and
WHEREAS, former authorized Local Agency Investment Fund City of Sonoma staff members have changed; and
WHEREAS, the Local Agency Investment Fund requires a resolution identifying current City of Sonoma officials and staff members authorized to access the Fund.

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Sonoma does hereby authorize the deposit and withdrawal of City of Sonoma monies in the Local Agency Investment Fund in the State Treasury in accordance with the provisions of Section 16429.1 of the Government Code for the purposes of investment as stated therein, and verification by the State Treasurer’s Office of all banking information provided in that regard.

BE IT FURTHER RESOLVED, that the following Sonoma City officials and staff members or their successors in office shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund and may execute and deliver any and all documents necessary or advisable in order to effectuate the purposes of this resolution and the transactions contemplated hereby:

City Manager
Finance Director
Accountant
BE IT FURTHER RESOLVED, this resolution shall remain in full force and effect until rescinded by City Council by resolution and a copy of the resolution rescinding this resolution is filed with the State Treasurer’s Office.

PASSED, RESOLVED, AND ADOPTED, by the City Council of the City of Sonoma, at a Regular Meeting on this 7th day of February, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
John Gurney, Mayor
ATTEST:

Agenda Item #7.5:

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____________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.5:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 07 Feb 2024
Department
Administration
Staff Contact
Jenny Yankovich, Assistant to the City Manager
Agenda Item Title
Adopt a Resolution Approving an Addition to the 2023-24 Cemetery Price List to include an Opening and Closing Fee for Crypt Placement
Summary
The City of Sonoma owns and manages three cemeteries, Mountain, Valley, and Veterans that comprise the City's Cemetery Enterprise Fund. On November 15, 2023, the City Council adopted Resolution 74-2023 approving 2023-24 Cemetery Price List that includes Opening and Closing Fees calculated to cover the cost of inurnment and burial placements. The current approved list does not include a fee for full body crypt placements.

Staff is requesting City Council approve an addition to the 2023-24 Cemetery Price List Opening and Closing Fees for Crypt Placement (Exhibit A) to enable the City to cover the cost of placement services.

Recommended Council Action
Adopt the Resolution Approving the Addition to the 2023-24 Cemetery Price List to include an Opening and Closing Fee for Crypt Placement
Alternative Actions
Council discretion.

Financial Impact
This action will allow the City to recover the cost of providing Crypt Placement services.

Page 23 of 369 ends

City of Sonoma
RESOLUTION # _______ - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA APPROVING AN ADDITION TO THE 2023-24 CEMETERY PRICE LIST TO INCLUDE AN OPENIIG AND

CLOSING FEE FOR CRYPT PLACEMENT
WHEREAS, on September 15, 2023, the City Manager engaged L.F. Sloane Consulting Group to develop a Strategic Operating Plan for the City of Sonoma’s Cemeteries; and, WHEREAS, on November 15, 2023, L.F.Sloane Consulting Group presented a proposed 2023-24 Strategic Operating Plan to City Council that included Cemetery Pricing Recommendations; and WHEREAS, on November 15, 2023, the City Council approved the 2023-24 Cemetery Price List including Opening and Closing Fees calculated to cover the cost of inurnment and burial placements; and,
WHEREAS, the approved 2023-24 Cemetery Price List did not include an Opening and Closing Fee calculation for Crypt Placement services provided by the City.

NOW, THEREFORE BE IT RESOLVED that the City Council approves the revised 2023-24 City of Sonoma Cemetery Price List (Exhibit A) including Opening and Closing Fees for Crypt Placement.

PASSED, APPROVED, AND ADOPTED, at a Regular meeting of the City Council of the City of Sonoma on this 7h day of February 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
John Gurney, Mayor
ATTEST:
_____________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.6:

Page 24 of 369 ends

Sonoma City Cemetery Price List 1 of 3
City of Sonoma
Cemetery Price List
Effective February 8, 2024
Plot/Crypt/Niche
30 %
Endowment
25%
Administration
City
Resident
County
Resident
Out of
County
30% 25% 5% 20%

MOUNTAIN CEMETERY
Ground Burial $ 6,000.00 $ 1,800.00 $ 1,500.00 $ 9,300.00 $ 9,765.00 N/A Additional Cremation Inurnment (Ground) $ 700.00 $ 210.00 $ 175.00 $ 1,085.00 $ 1,139.25 $ 1,367.10 Additional Cremation Inurnment (Family Mausoleum) $ 700.00 $ 210.00 $ 175.00 $ 1,085.00 $ 1,139.25 $ 1,367.10 Cremation Grave $ 1,800.00 $ 540.00 $ 450.00 $ 2,790.00 $ 2,929.50 $ 3,515.40 Scatter Garden $ 450.00 $ 135.00 $ 112.50 $ 697.50 $ 732.38 $ 878.85 Child Grave $ 600.00 $ 180.00 $ 150.00 $ 930.00 $ 976.50 $ 1,171.80 Single Cremation Niche
Row 1-2, 6-8 $ 1,600.00 $ 480.00 $ 400.00 $ 2,480.00 $ 2,604.00 $ 3,124.80 Row 3-5 $ 2,000.00 $ 600.00 $ 500.00 $ 3,100.00 $ 3,255.00 $ 3,906.00 Double Cremation Niche
Row 3-5 $ 3,600.00 $ 1,080.00 $ 900.00 $ 5,580.00 $ 5,859.00 $ 7,030.80 Row 1-2, 6 $ 3,000.00 $ 900.00 $ 750.00 $ 4,650.00 $ 4,882.50 $ 5,859.00 Mausoleum Crypts
Single Crypt $ 6,000.00 $ 1,800.00 $ 1,500.00 $ 9,300.00 $ 9,765.00 $ 11,718.00 Double Crypt $ 10,000.00 $ 3,000.00 $ 2,500.00 $ 15,500.00 $ 16,275.00 $ 19,530.00 Additional Cremation Inurnment (Mausoleum) $ 700.00 $ 210.00 $ 175.00 $ 1,085.00 $ 1,139.25 $ 1,367.10 Agenda Item #7.6:

Page 25 of 369 ends

Sonoma City Cemetery Price List 2 of 3
City of Sonoma
Cemetery Price List Effective
February 8, 2024
Plot/Crypt/Niche
30 %
Endowment
25%
Administration
City
Resident
County
Resident
Out of
County
30% 25% 5% 20%

VETERANS CEMETERY
Ground Burial $ 6,000.00 $ 1,800.00 $ 1,500.00 $ 9,300.00 $ 9,765.00 $ 11,718.00 Additional Cremation Inurnment (Ground) $ 700.00 $ 210.00 $ 175.00 $ 1,085.00 $ 1,139.25 $ 1,367.10 Cremation Grave $ 1,800.00 $ 540.00 $ 450.00 $ 2,790.00 $ 2,929.50 $ 3,515.40 Scatter Garden $ 450.00 $ 135.00 $ 112.50 $ 697.50 $ 732.38 $ 878.85

VALLEY CEMETERY
Ground Burial $ 6,000.00 $ 1,800.00 $ 1,500.00 $ 9,300.00 $ 9,765.00 N/A Additional Cremation Inurnment (Ground) $ 700.00 $ 210.00 $ 175.00 $ 1,085.00 $ 1,139.25 $ 1,367.10 Cremation Grave $ 1,800.00 $ 540.00 $ 450.00 $ 2,790.00 $ 2,929.50 $ 3,515.40

COLUMBARIUMS (VALLEY & MOUNTAIN)
Columbaria
Row 3-5 $ 3,000.00 $ 900.00 $ 750.00 $ 4,650.00 $ 4,882.50 $ 5,859.00 Row 1-2 $ 2,400.00 $ 720.00 $ 600.00 $ 3,720.00 $ 3,906.00 $ 4,687.20 Agenda Item #7.6:

Page 26 of 369 ends

Sonoma City Cemetery Price List 3 of 3
City of Sonoma
Cemetery Price List Effective
February 8, 2024
Plot/Crypt/Niche
30 %
Endowment
25%
Administration
City
Resident
County
Resident
Out of
County
30% 25% 5% 20%
Opening and Closing/ Merchandise (All Cemeteries)
$ 2,000
$
$
$
Ground Burial
Crypt Placement*
Cremation In-Ground
Cremation Mauoleum/Niche
Child
Liner $ 900
$
800
600
450
200
Agenda Item #7.6:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 07 Feb 2024
Department
Administration
Staff Contact
Rebekah Barr, MMC, City Clerk
Agenda Item Title
Adopt an Ordinance Amending SMC Section 2.40.010 - Attendance and Sections 2.40.010,

2.44.010, 2.48.020, 2.50.020, 2.56.020, 2.60.020, AND 10.12.080 - Composition and Accept the Amended City Commissions & Committee Appointment Policy Summary
On December 6, 2023, the City Council heard a presentation regarding its Commission & Committee appointment process. Several areas had been identified that could be amended to make the appointment process run more smoothly. Based on feedback and direction, staff presented an updated policy for consideration on January 17, 2024.

At that meeting, the City Council introduced the ordinance with the addition of amended language to Sections 2.44.010 Composition – Planning Commission and 2.56.020 Composition – Cultural and Fine Arts Commission. The City Council also adopted Resolution # - 2024 approving the amendments to their Commission & Committee Appointment policy.

Tonight, Staff is presenting the ordinance for adoption. Due to the number of changes in the policy, a final copy of the Commission & Committee Appointment policy is also included.

Recommended Council Action
Staff recommends that the City Council adopt the ordinance and receive the final copy of the Commission & Committee Appointment Policy.

Alternative Actions
Council discretion.

Financial Impact
There is no financial impact to this item.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Ordinance Amending SMC re Commissions - Clean
Ordinance Amending SMC re Commissions - Redline
Commissions and Committees Appointment Policy - Clean
Commissions and Committees Appointment Policy - Redline Agenda Item #7.7:

Page 28 of 369 ends

City of Sonoma
ORDINANCE # _____-2024

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SONOMA
AMENDING SECTIONS 2.40.010, 2.44.010, 2.48.020, 2.50.020, 2.56.020, 2.60.020, AND

10.12.080 OF THE SONOMA MUNICIPAL CODE PERTAINING TO ATTENDANCE AND THE COMPOSITION OF THE CITY’S COMMISSIONS
The City Council of the City of Sonoma does ordain as follows:

Section 1: Section 2.40.010 of the Sonoma Municipal Code is amended to read as follows:

2.40.010 Attendance.

Attendance by members at the regular and special meetings of all boards, commissions, and advisory or assisting groups of the city (hereinafter sometimes collectively referred to as “commissions” or “commission” and their members referred to as “commissioners” or “commissioner”) appointed by the city council now in existence, or hereafter established, shall be subject to the following rule:

If an at-large member of any board or commission of the city fails to attend the regular or special meetings of such a board or commission for three consecutive meetings or one-third of any calendar year’s meetings, the office becomes vacant automatically, without any declaration to that effect, and shall thereafter be filled as any other vacancy. Upon request by a commissioner, the council may waive the attendance rules due to special circumstances.

Section 2: Section 2.44.010 of the Sonoma Municipal Code is amended to read as follows:

2.44.010 Composition – Planning Commission.

The planning commission shall consist of seven voting members who are at least 18 years of age. Each council member will directly appoint one voting member who shall be a resident of the city of Sonoma. The remaining voting members will be referred to as at-large members and at least one shall be a resident of the Sonoma Valley, as defined by the council commission and committee appointment policy. All members shall be appointed and hold office in accordance with the applicable provisions of Chapter 2.40 SMC and rules and procedures established by city council resolution. No person shall be elected, appointed, reelected, or reappointed as chair or vice chair of the planning commission, unless such person is a resident of the city. Any person so elected or appointed shall maintain city residence as a qualification for the office, and upon loss of such residence, shall vacate the office.

Section 3: Section 2.48.020 of the Sonoma Municipal Code is amended to read as follows:

2.48.020 Composition – Parks, Recreation, and Open Space Commission.

The parks, recreation, and open space commission shall consist of seven voting members who are at least 18 years of age. All members shall be appointed and hold office in accordance with the applicable provisions of Chapter 2.40 SMC and rules and procedures established by city council resolution. Each council member will directly appoint one voting member who shall be a resident of the city. The remaining voting members will be referred to as at-large members and Agenda Item #7.7:

Page 29 of 369 ends

at least one shall be a resident of Sonoma Valley, as defined by the council commission and committee appointment policy.

Section 4: Section 2.50.020 of the Sonoma Municipal Code is amended to read as follows:

2.50.020 Composition – Climate Action Commission
The climate action commission shall consist of seven voting members who are at least 18 years of age. All members shall be appointed and hold office in accordance with the applicable provisions of Chapter 2.40 SMC and rules and procedures established by city council resolution.

Each council member will directly appoint one voting member who shall be a resident of the city.

The remaining voting members will be referred to as at-large members and at least one shall be a resident of Sonoma Valley, as defined by the council commission and committee appointment policy. Applicants who have professional background, expertise, or education in one or more of the following areas may be appointed to the commission: climate action, environmental science, energy efficiency, alternative transportation, environmental justice/equity, sustainable business, waste minimization, environmental education, or a related field.

Section 5: Section 2.56.020 of the Sonoma Municipal Code is amended to read as follows:

2.56.020 Composition – Cultural and Fine Arts Commission.

The cultural and fine arts commission shall consist of seven voting members who are at least 18 years of age. All members shall be appointed and hold office in accordance with the applicable provisions of Chapter 2.40 SMC and rules and procedures established by city council resolution.

Each council member will directly appoint one voting member who shall be a resident of the city.

The remaining voting members will be referred to as at-large members and at least one shall be a resident of Sonoma Valley, as defined by the council commission and committee appointment policy.

Section 6: Section 2.60.020 of the Sonoma Municipal Code is amended to read as follows:

2.60.020 Composition – Design Review and Historic Preservation Commission.

The design review and historic preservation commission shall consist of seven voting members who are at least 18 years of age. All members shall be appointed and hold office in accordance with Chapter 2.40 SMC and rules and procedures established by city council resolution. Each council member will directly appoint one voting member who shall be a resident of the city. The remaining voting members will be referred to as-large members and at least one shall be a resident of Sonoma Valley, as defined by the council commission and committee appointment policy. The members of the commission shall include persons who have demonstrated special interest, competence, experience or knowledge in the following areas: historic preservation, cultural geography, or other historic preservation-related discipline; architecture and architectural history; prehistoric and historic archaeology; urban planning; landscape architecture; or related disciplines, to the extent such persons are available in the community.

All members must have demonstrated interest in and knowledge of the cultural heritage of the city.

Section 7: Section 10.12.080 of the Sonoma Municipal Code is amended to read as follows:

10.12.080 Traffic Safety Committee is Established
Agenda Item #7.7:

Page 30 of 369 ends

The traffic safety committee shall consist of seven voting members who are at least 18 years of age. All members shall be appointed and hold office in accordance with the applicable provisions of Chapter 2.40 SMC and rules and procedures established by city council resolution.

Each council member will directly appoint one voting member who shall be a resident of the city.

The remaining voting members will be referred to as at-large members and at least one shall be a resident of Sonoma Valley, as defined by the council commission and committee appointment policy.

Section 8: Severability. If any section, subsection, sentence, clause, phrase or word of this chapter is for any reason held to be invalid and/or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this chapter.

The city council hereby declares that it would have passed and adopted this chapter and each of the provisions thereof irrespective of the fact that any one or more of said provisions be declared invalid and/or unconstitutional.

Section 9: Effective Date. This ordinance shall take effect thirty (30) days after passage thereof.

Section 10: Publication. This ordinance shall be published in accordance with the provisions of Government Code Section 36933(c)(1).
********
THE FOREGOING ORDINANCE was introduced at a regular meeting of the Sonoma City Council held on the 17th day of January 2024, and thereafter passed and adopted at a regular meeting of said City Council held on the _______ day of ______, 2022, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
John Gurney, Mayor
ATTEST:
___________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.7:

Page 31 of 369 ends

City of Sonoma
ORDINANCE # _____-2024

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SONOMA
AMENDING SECTIONS 2.40.010, 2.44.010, 2.48.020, 2.50.020, 2.56.020, 2.60.020, AND

10.12.080 OF THE SONOMA MUNICIPAL CODE PERTAINING TO ATTENDANCE AND THE COMPOSITION OF THE CITY’S COMMISSIONS
The City Council of the City of Sonoma does ordain as follows:

Section 1: Section 2.40.010 of the Sonoma Municipal Code is amended to read as follows:

2.40.010 Attendance.

Section 2: Section 2.44.010 of the Sonoma Municipal Code is amended to read as follows:

2.44.010 Composition – Planning Commission.

The planning commission shall consist of seven voting members who at are at least 18 years of age. At least sixEach Ccouncil Mmember will directly appoint one voting members who shall be a residents of the city of Sonoma. The remaining voting members will be referred to as at-large members and at least one shall may be a resident of the Sonoma Valley, as defined by the council commission and committee appointment policy. All members shall be appointed and hold office in accordance with the applicable provisions of Chapter 2.40 SMC and rules and procedures established by city council resolution. No person shall be elected, appointed, reelected, or reappointed as chair or vice chair of the planning commission, unless such person is a resident of the city. Any person so elected or appointed shall maintain city residence as a qualification for the office, and upon loss of such residence, shall vacate the office.

Section 3: Section 2.48.020 of the Sonoma Municipal Code is amended to read as follows:

2.48.020 Composition – Parks, Recreation, and Open Space Commission.

The parks, recreation, and open space commission shall consist of five seven voting members who are at least 18 years of age. All members shall be appointed and hold office in accordance with the applicable provisions of Chapter 2.40 SMC and rules and procedures established by Agenda Item #7.7:

Page 32 of 369 ends

city council resolution. At least fourEach Ccouncil Mmember will directly appoint one voting members who shall be a residents of the city. The remaining voting members will be referred to as at-large members and at least one shall may be a resident of Sonoma Valley, as defined by the council commission and committee appointment policy.

Section 34: Section 2.50.020 of the Sonoma Municipal Code is amended to read as follows:

2.50.020 Composition – Climate Action Commission
The climate action commission shall consist of five seven voting members who are at least 18 years of age. All members shall be appointed and hold office in accordance with the applicable provisions of Chapter 2.40 SMC and rules and procedures established by city council resolution.

At least fourEach Ccouncil Mmember will directly appoint one voting members who shall be a residents of the city. The remaining voting members will be referred to as at-large members and at least one shall may be a resident of Sonoma Valley, as defined by the council commission and committee appointment policy. Applicants who have professional background, expertise, or education in one or more of the following areas may be appointed to the commission: climate action, environmental science, energy efficiency, alternative transportation, environmental justice/equity, sustainable business, waste minimization, environmental education, or a related field.

Section 5: Section 2.56.020 of the Sonoma Municipal Code is amended to read as follows:

2.56.020 Composition – Cultural and Fine Arts Commission.

At least sixEach Ccouncil Mmember will directly appoint one voting members who shall be a residents of the city. The remaining voting members will be referred to as at-large members and at least one shall may be a resident of Sonoma Valley, as defined by the council commission and committee appointment policy.

Section 46: Section 2.60.020 of the Sonoma Municipal Code is amended to read as follows:

2.60.020 Composition – Design Review and Historic Preservation Commission.

The design review and historic preservation commission shall consist of five seven voting members who are at least 18 years of age. All members shall be appointed and hold office in accordance with Chapter 2.40 SMC and rules and procedures established by city council resolution. At least fourEach Ccouncil Mmember will directly appoint one voting members who shall be a residents of the city. The remaining voting members will be referred to as-large members and at least one shall may be a resident of Sonoma Valley, as defined by the council commission and committee appointment policy. The members of the commission shall include persons who have demonstrated special interest, competence, experience or knowledge in the following areas: historic preservation, cultural geography, or other historic preservation-related discipline; architecture and architectural history; prehistoric and historic archaeology; urban planning; landscape architecture; or related disciplines, to the extent such persons are available in the community. All members must have demonstrated interest in and knowledge of the cultural heritage of the city.

Section 57: Section 10.12.0808 of the Sonoma Municipal Code is amended to read as follows:

Agenda Item #7.7:

Page 33 of 369 ends

10.12.080 Traffic Safety Committee is Established
The traffic safety committee shall consist of five seven voting members who are at least 18 years of age. All members shall be appointed and hold office in accordance with the applicable provisions of Chapter 2.40 SMC and rules and procedures established by city council resolution.

Section 68: Severability. If any section, subsection, sentence, clause, phrase or word of this chapter is for any reason held to be invalid and/or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this chapter.

Section 79: Effective Date. This ordinance shall take effect thirty (30) days after passage thereof.

Section 810: Publication. This ordinance shall be published in accordance with the provisions of Government Code Section 36933(c)(1).
********
THE FOREGOING ORDINANCE was introduced at a regular meeting of the Sonoma City Council held on the 17th day of January 2024, and thereafter passed and adopted at a regular meeting of said City Council held on the _______ day of ______, 2022, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
John Gurney, Mayor
ATTEST:
___________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.7:

Page 34 of 369 ends

1 City of Sonoma

COUNCIL COMMISSION AND COMMITTEE APPOINTMENT POLICY
Purpose:

Public involvement is crucial to the City’s decision-making process, and appointed advisory bodies are an important and valued part of City government. There are particular areas of decision-making which benefit from the advice and counsel of qualified residents. Advisory bodies assist the City Council in making the most informed decisions. The Sonoma Municipal Code provides for the establishment of advisory bodies including commissions and committees to advise the City Council and provide ongoing citizen input into policies and issues affecting the Sonoma Community.

The purpose of this Policy is to outline those Council policies pertaining to the City’s Commissions and Committees and set forth a structure that encourages meaningful involvement by the community in decision-making.

I. Definitions
A. Group A – City Commissions and Committees
City commissions and committees are those bodies formed by the City Council which are assigned duties and responsibilities particular to the City of Sonoma and whose jurisdiction is limited to the matters and affairs of the City of Sonoma. These commissions and committees shall be referred to as the “Group A Commissions” and identified in Exhibit A.

B. Group B – Regional/Valley Committees and Commissions Regional/Valley Committees and Commissions refer to those commissions, boards, and committees which are governmental entities separate and apart from the City of Sonoma, and/or boards whose jurisdiction extends beyond the City of Sonoma. The City Council is authorized to make an appointment or appointments to these boards, commissions and/or committees of members of the public and not solely Council members. These commissions, boards and committees shall be referred to as the “Group B Commissions” and identified in Exhibit B.

C. Direct Appointee
Direct appointees are members of Group A Commissions that are appointed by individual Council members. Direct appointees must be residents of the City.

D. At-Large Member
At-Large members are members of Group A Commissions that are appointed by a majority vote of the City Council. There are two At-Large members on all Group A Commissions. One At-Large member shall be a resident of Sonoma Valley as defined below.

E. Alternate
The Alternate member is appointed by a majority vote of the City Council. It is a single appointment and only applies to the Planning Commission.

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2 F. Youth Member
Youth members are at least 14, but not more than 18, years of age at time of appointment. There is one youth member on all Group A Commissions. The Youth member is in addition to the composition required by the Sonoma Municipal Code.

G. Sonoma Valley
For the purposes of this policy “Sonoma Valley” means the area within the Sonoma Valley Unified School District.

II. Application Process

1. Anyone interested in being considered for service on a Group A or Group B Commission shall submit an application for appointment indicating an interest in serving. The application should be completed through the City’s online CivicWeb Portal. If unable to complete electronically, a hard copy can be obtained by contacting the City Clerk’s office. Applications are maintained on file in the City Clerk’s Office for twelve months from the time of receipt and considered active.

2. Whenever a vacancy occurs on a Group A or Group B Commission, the City Clerk shall post a notice of vacancy notifying the public of the vacancy to be filled in compliance with the Maddy Act. Notwithstanding the noticing provisions of the Maddy Act, the City Manager may prescribe a different period of time than specified in the Maddy Act within which applications for said vacancy must be submitted to the City Clerk. The Maddy Act (Cal. Gov. Code 54974) outlines certain processes that must be followed in the instance of a vacancy on a commission.

III. Appointment Process
A. Individual Council Member Appointments to Group A Commissions

1. 1. Each Council Member shall be entitled to appoint one member of each of the Group A Commissions. No formal interview process by the Council is required. It shall be left to the sole discretion of each Council Member as to the nature and scope of any interview or investigation into the qualifications and/or background of the candidates. However, only persons who have submitted applications may be considered for appointment.

2. Direct appointees serve at the will of the Council Member who appointed them. These appointments can be made at any time during the "Council Member Reports and Comments" section of the agenda. These appointments do not require separate agendizing or ratification by the Council as a whole. If a Council Member is reelected to another term, there will be no need for reappointment unless the appointing Council member desires a change.

B. Group B, At-Large, Alternate, and Youth Members Selected by Majority Vote of Council

1. Upon the vacancy or likely vacancy on a Group B Commission and generally at least 15 days, but no less than 7 days, before the Council meeting at which a candidate is Agenda Item #7.7:

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3 to be selected to fill the vacancy, the City Clerk shall email a list of all of the qualified applicants for that position, along with their applications, to each Council Member.

2. All members of Group A Commissions, except for Direct Appointees, shall be selected by a majority vote of the City Council. These positions shall be filled at a noticed public meeting. The staff report submitted for these appointment(s) shall include the list of all candidates as well as copies or links to each of their applications.

IV. Planning Commission Alternate and Youth Members
A. Alternate

1. The City Council, by majority vote, shall appoint one alternate member to the Planning Commission.

2. The alternate shall prepare for and attend all meetings of the Commission in anticipation that they may be required to participate. The alternate will be identified for the record and will publicly announce any items on the agenda that they are disqualified from participating in because of a conflict of interest. If a regular member cannot participate, the alternate shall participate as a regular member until the completion of the agenda item. If the alternate participates due to a conflict of interest, the alternate shall participate only until the affected item is completed. In the event an absent member arrives after the commencement of an agenda item, the alternate shall participate only until the completion of that item, the alternate shall participate until the completion of that item, and then stop participating and move back to the alternate’s seat. If the item is continued to a subsequent meeting, the alternate shall continue to participate on the item at any and all subsequent meetings.

3. The qualifications, appointment, term of office, attendance, removal and other requirements applicable to the alternate shall be the same as those for At-Large members, except that the alternate position may be filled only by a resident of the City of Sonoma. The alternate shall also be subject to the requirements of all laws applicable to the regular members.

4. The alternate will automatically fill the vacancy of an At-Large Member or Direct Appointee on the Commission. The alternate shall temporarily fill the vacancy until such time as the City Council fills the vacancy pursuant to section III.B of this policy or the appointing council member makes a new appointment pursuant to section III.A of this policy. If the vacancy is filled, the alternate will resume the position of alternate on the Commission.

B. Youth Members
The Youth member may be a resident of the city or Sonoma Valley. Youth members will participate as regular members but cannot make or second a motion and their vote will not be counted. The Youth members will not be included in the count towards establishing a quorum.

V. Length of Service – Direct Appointees
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4 A. Direct appointees serve at the will of the Council Member who appointed them. There shall be no limit on the number of years or time they may serve as a commissioner.

B. If a Council member leaves office before their term concludes, their appointee continues to serve until such time as the appointee is re-appointed or replaced by the Council member newly elected to the departing Council member’s seat. The new Council member can make
a new appointment at any time as outlined above in this policy.

VI. Terms of Office of Persons Appointed by Council as a Majority A. Group A Commissioners

1. There shall be no limit on the number of terms a person selected by the Council may serve as a commissioner.

2. Except for Youth members, persons appointed by a majority vote of the Council will serve two-year terms beginning on February 1, to coincide with city council elections.

3. Youth members shall be appointed to serve a term of one year, beginning October 1.

B. Group B Commissioners
Unless the Group B Commission has preset term lengths and limits, a person appointed by a majority of the Council will serve a two-year term and there shall be no limit on the number of terms.

VII. Commission Serves Until Replaced
Even if a commissioner's term has officially ended according to the policies mentioned here, they still have the right to attend commission meetings, participate as a regular member, vote on all agenda items, and fulfill their duties until the newly appointed commissioner is sworn in and takes over their responsibilities.

IX. Proof of Residency
By signing the commission application, the applicant is making a declaration that the information is true and correct. If residency is challenged, applicant will be asked to furnish proof of residency to the City Manager who shall determine whether the applicant has established that they are a resident (e.g., lease agreement, utility bill, bank statement).

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5 EXHIBIT A
GROUP A COMMISSIONS – CITY
Planning Commission
Climate Action Commission
Cultural and Fine Arts Commission
Parks, Recreation, & Open Space Commission
Design Review and Historic Preservation Commission
Traffic Safety Committee
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6 EXHIBIT B
GROUP B COMMISSIONS – REGIONAL/VALLEY
Sonoma Valley Community Advisory Commission
3 Commissioners,1 Alternate and Non-voting Members including 1 Emeritus member*, 1 Ex-Officio and 1 Ex-Officio Alternate**
Oversight Board of the Successor Agency of the Former Redevelopment Agency of the City of Sonoma
1 Member/1 Alternate and 1 Employee Representative/1 Alternate Sonoma Community Housing Corporation Board
Sonoma County Library Commission
Marin/Sonoma Mosquito and Vector Control District Board County-Wide Bicycle and Pedestrian Advisory Commission
Sonoma County Sustainable Groundwater Management Advisory Committee Each of the above – 1 Member
*Must be a former Commissioner or alternate
**Must be a Councilmember, Planning Commissioner or Planning Staff member Agenda Item #7.7:

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7 EXHIBIT C

BOUNDARY MAP OF SONOMA VALLEY SCHOOL DISTRICT
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8 Agenda Item #7.7:

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9 Agenda Item #7.7:

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10 POLICY LEGISLATIVE

HISTORY
DATE RESOLUTION # TYPE OF REVISION
11/06/17 None Adoption of Policy
02/05/18 07-2018

1. Change length of terms for At Large member from 4 years to 2 years and align with the next election cycle.

2. Change language to clarify that all commissions members must be qualified electors in the area that they are representing – either the City or the Sonoma Valley.

3. Selection of a Sonoma Valley resident in an At Large seat should remain optional.

4. Create a non-voting youth position for the CSEC for a 14–18-year-old

5. Clarify language to state that if a Council Member is not re-elected or chooses to not seek re-election their individual appointees stay on the commission until replaced.
09/05/18 64-2018

1. CSEC Youth Member term length, timing of appointment, and appointment process

2. Section V.A.4 – Added Language “to coincide with City Council elections”
04/19/21 20-2021

1. Section VI.A – Changed language regarding terms of office of persons appointed by individual council members.

NOTE: Resulted from three council members leaving office early. 08/03/22 47-2022

1. Remove Community Services & Environment Commission

2. Add Parks, Recreation & Open Space Commission

3. Add Climate Action Commission
10/19/22 64-2022

1. Applications on file/active for 12 months

2. On-file applications reviewed prior to opening recruitment.

3. Youth Members added to all commissions

4. “Qualified Elector” requirement removed and replaced with “resident”

5. Proof of residency defined
01/17/2024 04-2024

1. The lettering convention updated so that city commissions/committees are Group A, and regional/valley commissions are Group B. Section was renamed to "Definitions" and expanded to include additional definitions of terms used throughout the policy.

2. Group B Commission appointments will be made by a Council-majority vote, in the same manner as the At-Large and Youth members.

3. Direct appointments can be made at any time, without being separately agendized.

4. The random draw requirement was removed.

5. Alternate positions dissolved on all commissions/committees, except for Planning Commission.

6. Youth member appointment timing amended to October and term to two years.

7. Arborist position on the Parks, Recreation, & Open Space Commission.

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Adopted February 5, 2018 / Revised: September 5, 2018 / April 19, 2021 / August 3, 2022 / October 19, 2022 1 COUNCIL COMMISSION AND COMMITTEE APPOINTMENT POLICY
Purpose:

C. Direct Appointee
Direct appointees are members of Group A Commissions that are appointed by individual Council members. Direct appointees must be residents of the City.

E. Alternate
The Alternate member is appointed by a majority vote of the City Council. It is a single appointment and only applies to the Planning Commission.

F. Youth Member
Youth members are at least 14, but not more than 18, years of age at time of appointment. There is one youth member on all Group A Commissions. The Youth member is in addition to the composition required by the Sonoma Municipal Code.

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Adopted February 5, 2018 / Revised: September 5, 2018 / April 19, 2021 / August 3, 2022 / October 19, 2022 2 G. Sonoma Valley
For the purposes of this policy “Sonoma Valley” means the area within the Sonoma Valley Unified School District.

I. Definition - Types of Commissions and Committees
A. Group A – Regional/Valley Committees and Commissions Regional/Valley Committees and Commissions refer to those commissions, boards, and committees which are governmental entities separate and apart from the City of Sonoma, and/or boards whose jurisdiction extends beyond the City of Sonoma. The City Council is authorized to make an appointment or appointments to these boards, commissions and/or committees. These commissions, boards and committees shall be referred to as the “Group A Commissions” and identified in Exhibit A.

B. Group B – City Commissions and Committees
City commissions and committees are those bodies formed by the City Council which are assigned duties and responsibilities particular to the City of Sonoma and whose jurisdiction is limited to the matters and affairs of the City of Sonoma. These commissions and committees shall be referred to as the “Group B Commissions” and identified in Exhibit B.

II. Applications Process for City Committees and Commissions or Regional/Valley Committees and Commissions
A. Application Process

1. Anyone interested in being considered for service on a Group A or Group B Commission shall submit an application for appointment or for reappointment indicating an interest in serving. The application should be completed through the City’s online CivicWeb Portal. If unable to complete electronically, a hard copy can be obtained by contacting the City Clerk’s office. The application can be filled out online or filled out in hard copy format and submitted to the City Clerk’s office within the time prescribed by the City Clerk. Applications are maintained on file in the City Clerk’s Office for twelve months from the time of receipt and considered active.

3. Other than as otherwise specified in these policies, applicants may be selected to a Group B Commission without being informally or formally interviewed.

II. Appointment Process for Group A Commissions.

A. Utilize the Mayoral Appointment Process

1. Vacancies on Group A Commissions shall be filled by nomination of the Mayor and ratification by the City Council. Upon learning that a vacancy has occurred or will occur on one or more of the Group A Commissions, the City Clerk shall review Agenda Item #7.7:

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Adopted February 5, 2018 / Revised: September 5, 2018 / April 19, 2021 / August 3, 2022 / October 19, 2022 3 applications on file for interested applicants. Any responsive applications will be forwarded to the Mayor. If there are none, the City Clerk will solicit applications.

When the application period is complete, the City Clerk will then compile a list of all qualified applicants and email that list as well as their applications to the Mayor. As soon as is reasonably practicable, the Mayor shall select another councilmember (“co-councilmember”) to serve as a Council committee to interview the qualified applicants. These interviews may occur without compliance with the Ralph M. Brown Act and shall be based on questions that the Mayor and the co-councilmember, collaborating with Staff, deem appropriate. Every reasonable effort should be made to pose the same or substantially similar questions to each interviewed candidate. After consultation with his/her co-councilmember, the Mayor will determine the person he/she wishes to appoint to the vacant position. The Mayor shall notify the City Clerk and City Manager of the name of the final candidate for release in final agenda packet.

2. With respect to the Council meeting at which the Mayor’s nomination shall be considered by the Council, the staff report shall include a list of all the interviewed candidates and copies of the applications submitted by each. The name of the Mayor’s nominee shall be identified in the staff report.

3. At the Council meeting at which the Mayor’s nominee shall be considered for ratification by the Council, the Mayor shall announce his/her nominee and articulate the reasons for the nomination. In the event the Mayor’s nominee is not ratified by the Council, the Mayor shall be entitled to nominate a different person from the list of candidates included with the staff report. If the Mayor’s second nominee fails to be ratified, the Mayor shall be entitled to nominate a third person from the list of candidates, and so on until the Mayor’s nominee is ratified, the list is exhausted, or the Mayor declines to continue making nominations, whichever comes first.

III. Appointment Process for Group B Commissions.

A. Individual Council Member Appointments to Group A Commissions

1. 1. Each Council Member shall be entitled to appoint one member of each of the Group B A Commissions. No formal interview process by the Council is required. It shall be left to the sole discretion of each Council Member as to the nature and scope of any interview or investigation into the qualifications and/or background of the candidates.

However, only persons whose names appear on said list and who have timely submitted applications may be considered for appointment. Upon the vacancy or likely vacancy of a position on a Group B Commission, and generally at least 15 days, but no less than 7 days, the Council meeting at which a candidate is to be selected to fill the vacancy, the City Clerk shall email a list of all of the qualified applicants for that position, along with their applications, to each Council Member.

1. 2. Direct appointees serve at the will of the Council Member who appointed them.

These appointments can be made at any time during the "Council Member Reports and Comments" section of the agenda. These appointments do not require separate agendizing or ratification by the Council as a whole. If a Council Member is reelected to another term, there will be no need for reappointment unless the appointing Council member who appointed desires a change.The order in which individual Council Members shall be entitled to select persons to fill vacant positions on Group B Commissions will be determined by a random draw. The random draw shall determine the order (“rotation order”) in which each Council Member is entitled to pick his/her candidate for each of the Group B Commissions. In short, there will be a separate appointment order for each of the Group B Commissions, which shall Agenda Item #7.7:

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Adopted February 5, 2018 / Revised: September 5, 2018 / April 19, 2021 / August 3, 2022 / October 19, 2022 4 remain in place until changed by vote of the members of the Council. In the event that a single Council Member resigns, fails to be re-elected, or whose position is otherwise vacated, his/her successor Council Member shall take the place in the rotation order enjoyed by his/her predecessor Council Member. In the event that more than one Council Member position becomes vacant for any reason at the same time, the successors to those positions shall step into the rotation order based upon a flip of the coin, drawing of straws, or some other random procedure that is governed by luck.

3. The City Clerk shall keep a record of the appointments and the Council Member’s (and his/her successor’s)1 rotation order.

4. Whenever a member of a Group B Commission who is appointed by an individual Council Member vacates his/her office for any reason, the Council Member who made the appointment shall be entitled to make the appointment to fill that vacancy.

B. Group B, At-Large, Alternate, and Non-Voting Youth Members Selected by Majority Vote of Council

1. 1. Upon the vacancy or likely vacancy on a Group B Commission and generally at least 15 days, but no less than 7 days, before the Council meeting at which a candidate is to be selected to fill the vacancy, the City Clerk shall email a list of all of the qualified applicants for that position, along with their applications, to each Council Member.

Excluding alternates, each member of a Group B Commission who is not selected by the individual Council Member appointment process described in section III A above, (“At-Large” positions or members and non-voting Youth member), shall be selected by a majority vote of the City Council.

These positions shall be filled at a noticed public meeting of the City Council. The staff report submitted for these appointment(s) shall include the list of all candidates as well copies or links to each of their applications.

IV. Planning Commission Alternates and Youth Members.

A. Alternate s on Group B Commissions

1. The City Council, by majority vote, shall appoint one alternate member to each Group Bthe Planning Commission. The alternate member shall be in addition to the other, regular number of members (“regular members”). These alternate positions shall be filled at a noticed public meeting of the City Council. The staff report submitted for these appointment(s) shall include the list of all candidates as well copies or links to each of their applications.

2. Like regular members, tThe alternate shall prepare for and attend the regular meetings and specialall meetings of the Commission to which he/she is appointed in anticipation that they may be required to participate.. The alternate shall review staff 1 Hereinafter, whenever reference is made to a councilmember, it shall also refer to that councilmember’s successors – as determined in accordance with these policies.

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Adopted February 5, 2018 / Revised: September 5, 2018 / April 19, 2021 / August 3, 2022 / October 19, 2022 5 reports and documents and otherwise prepare in preparation for the meetings. The alternate will be identified for the record and will publicly announce any items on the agenda that he/she isthey are disqualified from participating in because of a conflict of interest. If, as a result of absences, one or more If a regular members cannot participate at a regular or special meeting, the alternate shall move to any vacant seat and shall participate as a regular member until the completion of the agenda item for which the regular member was absent. If the alternate participates due to a conflict of interest of a regular member, the alternate shall participate as a regular member only until the affected item is completed. In the event an absent member arrives after the commencement of an agenda item, the alternate shall participate as a regular member only until the completion of that item, at which time the alternate shall participate until the completion of that item, and then stop participating and move back to the alternate’s seat and shall stop participating as a regular member.

In the event If the an If he item on which the alternate member has participated as a regular member is continued to a subsequent meeting, the alternate shall continue to participate as a regular member on the item at any and all subsequent meetings.

3. The qualifications, appointment, term of office, attendance, removal and other requirements applicable to the alternate shall be the same as those for At-Large members of the Group B Commission, except that the alternate position may be filled only by a resident of the City of Sonoma. The alternate shall also be subject to the requirements of and shall abide by the Ralph M. Brown Act, the Political Reform Act of 1974 and other of all laws applicable to the regular members. of the Group B Commission.

4. The alternate will automatically fill a vacancy of an At-Large Member or Direct Appointee on the Commission. The alternate shall temporarily fill the vacancy until such time as the City Council fills the vacancy pursuant to section III.B of this policy or the appointing council member makes a new appointment pursuant to section III.A of this policy. If the vacancy is filled, the alternate will resume the position of alternate on the Commission.

4. The alternate to a Group B Commission, if willing to accept the position, shall automatically fill a vacancy of an At-Large position on the commission when the vacancy is created by the resignation, removal or expiration of the term of office of the At-Large commissioner, whether or not that At-Large commissioner is a resident of the City. The alternate shall serve out the remaining term of office of the At-Large commissioner whose position the alternate fills. Said ascension to the vacant position shall be temporary and once the person appointed by the Council or a councilmember to fill that position is sworn in, the alternate shall step down and resume his/her office as an alternate. If an alternate who is otherwise qualified to fill such a vacancy declines to do so, then that temporarily vacant position shall be filled pursuant to the procedures applicable to the position.

5. The alternate to a Group B Commission, if willing to accept the position, shall automatically fill a vacancy on the commission when said vacancy is created by the resignation, removal or expiration of the term of office of a commissioner appointed by a single councilmember, whether or not that commissioner is a resident of the City. Ascension to the vacant position shall be temporary and once the person appointed by the councilmember is sworn in, the alternate shall step down and resume his/her office as an alternate. If an alternate who is otherwise qualified to fill such a temporary vacancy declines to do so, then that temporarily vacant position shall be filled pursuant to the procedures applicable to the position.

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Adopted February 5, 2018 / Revised: September 5, 2018 / April 19, 2021 / August 3, 2022 / October 19, 2022 6 6. An alternate who declines to fill a vacancy shall continue serving as an alternate to the Group B Commission on which he/she sits under the same terms and conditions upon which he/she began his/her service.

B. Youth Members on Group B Commissions
The Youth member may be a resident of the city or Sonoma Valley. Youth members will participate as regular members but cannot make or second a motion and their vote will not be counted. The Youth members will not be included in the count towards establishing a quorum.

1. The City Council, by majority vote, shall appoint one non-voting Youth member to each Group B Commission. The Youth member shall be in addition to the other, voting members and alternates. These non-voting Youth member positions shall be filled at a noticed public meeting of the City Council. The staff report submitted for these appointment(s) shall include the list of all candidates as well copies or links to each of their applications. The non-voting youth member shall be at least 14 years of age, but no older than 18 years of age at the time of appointment and shall be a resident of the city or Sonoma Valley, as defined herein.

V. Terms of Office for Commissioners Length of Service – Direct Appointees Selected by Council
A. Direct appointees serve at the will of the Council Member who appointed them. There shall be no limit on the number of years or time they may serve as a commissioner.

A. No Term Limit for Commissioners

1. There shall be no limit on the number of years or time a person selected by the Council may serve as a commissioner or alternate on a Group B Commission.

2. Unless the Group A Commission has preset term limits, there shall be no limit on the number of years or time a person nominated by the Mayor and ratified by the Council may serve as a commissioner or alternate on a Group A Commission.

3. For persons appointed to serve as commissioners on Group A or Group B Commissions through the mayoral process or by majority vote of the members of the Council their terms of office shall begin on February 1 of the year nearest to the date on which they were sworn into office. For example, a person who is appointed to a Group A Commission and who is sworn in on May 1, 2018, shall begin serving upon being sworn, but be deemed to have commenced office on February 1, 2018. A person who is appointed to a Group A Commission and is sworn in on November 1, 2017, shall begin to serve on that commission immediately upon being sworn in, but his/her term of office shall, as stated above, be deemed to commence on February 1, 2018.

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Adopted February 5, 2018 / Revised: September 5, 2018 / April 19, 2021 / August 3, 2022 / October 19, 2022 7 4. With the exception of the Youth member of each Group B Commission, the terms of office of persons appointed to serve as commissioners on Group A or Group B Commissions through the mayoral process or by majority vote of the members of the Council shall be two years, to coincide with city council elections, or as set by the commission/committee in the case of a Group A appointment.

5. The Youth member of each Group B Commission shall be appointed to serve a term of one year, beginning August 1 through July 31.

VI. Terms of Office of Persons Appointed by Individual CouncilmembersCouncil as a Majority
A. Terms of Office of Persons appointed by Individual Council members shall be as follows:Group A Commissioners

1. There shall be no limit on the number of terms a person selected by the Council may serve as a commissioner.Assuming a Council member serves a full four-year term, their appointees are entitled to serve a four-year term coterminous with the Council member’s term. Should a Council member be re-elected for a subsequent term, the Council member may choose to re-appoint the same appointee or may choose to appoint a different person as the Council member’s second term starts. Any advertising of the appointment shall note that there is an incumbent who may be reappointed.

1. 2.

2. Except for Youth members, persons appointed by a majority vote of the Council will serve two-year terms beginning on February 1, to coincide with city council elections.

If a Council member leaves office before their term concludes, the departing Council members’ appointee can remain on the Group B commission until such time as the appointee is re-appointed or replaced by the Council member newly-elected to the departing Council member’s seat. Following the seating of a new Council member to the departing Council member’s seat, the new Council member can make a new appointment to the Group B Commission that is coterminous with the new Council member’s term of office.

3. Youth members shall be appointed to serve a term of one year, beginning October 1.

B. Group B Commissioners
Unless the Group B Commission has preset term lengths and limits, a person appointed by a majority of the Council will serve for a two-year term and there shall be no limit on the number of terms.

VII. Commission Serves Until Replacedment Has Been Sworn In A. Even if a commissioner's term has officially ended according to the policies mentioned here, they still have the right to attend commission meetings, participate as a regular member, vote on all agenda items, and fulfill their duties until the newly appointed commissioner is sworn in and takes over their responsibilities.Commissioners Serve Until Replaced Notwithstanding the fact that a commissioner’s term of office may have otherwise expired pursuant to the policies adopted herein (including pursuant to section VI.A.1. above), that commissioner shall still be entitled to attend the meetings of the commission Agenda Item #7.7:

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Adopted February 5, 2018 / Revised: September 5, 2018 / April 19, 2021 / August 3, 2022 / October 19, 2022 8 on which he/she serves, participate as a regular member of that commission, vote on all items brought before the commission, and otherwise discharge the duties and perform the obligations of regular members until the person selected to replace the commissioner has been sworn in and assumes the full duties of a regular member of the commission.

VIII. Non-Resident Appointees
As to those commission positions which may be filled by appointees who are not residents of the City, they must be filled by appointees who reside in the Sonoma Valley. For purposes of this policy, “Sonoma Valley” means the area within the Sonoma Valley Unified School District (Exhibit C).

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Adopted February 5, 2018 / Revised: September 5, 2018 / April 19, 2021 / August 3, 2022 / October 19, 2022 9 EXHIBIT A
GROUP A COMMISSIONS – REGIONAL/VALLEYCITY
Planning Commission
Climate Action Commission
Cultural and Fine Arts Commission
Parks, Recreation, & Open Space Commission
Design Review and Historic Preservation Commission
Traffic Safety Committee

1. Sonoma Valley Citizen’s Advisory Commission - 3 Commissioners/1 Alternate and Nonvoting Members: 1 Emeritus member who must be a former Commissioner or alternate, and 1 Ex-Officio and 1 Ex-Officio Alternate who must be a Councilmember, Planning Commissioner or Planning Staff member.

2. Oversight Board of the Successor Agency of the Former Redevelopment Agency of the City of Sonoma – 1 Member/1 Alternate and 1 Employee Representative/1 Alternate

3. Sonoma Community Housing Corporation Board

4. Sonoma County Library Commission – 1 Commissioner

5. Marin/Sonoma Mosquito and Vector Control District Board – 1 Member

6. County-Wide Bicycle and Pedestrian Advisory Commission – 1 Member

7. Sonoma County Sustainable Groundwater Management Advisory Committee – 1 Member Agenda Item #7.7:

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Adopted February 5, 2018 / Revised: September 5, 2018 / April 19, 2021 / August 3, 2022 / October 19, 2022 10 EXHIBIT B
GROUP B COMMISSIONS – CITYREGIONAL/VALLEY
Sonoma Valley Community Advisory Commission
3 Commissioners,1 Alternate and Non-voting Members including 1 Emeritus member*, 1 Ex-Officio and 1 Ex-Officio Alternate**
Oversight Board of the Successor Agency of the Former Redevelopment Agency of the City of Sonoma
1 Member/1 Alternate and 1 Employee Representative/1 Alternate Sonoma Community Housing Corporation Board
Sonoma County Library Commission
Marin/Sonoma Mosquito and Vector Control District Board County-Wide Bicycle and Pedestrian Advisory Commission
Sonoma County Sustainable Groundwater Management Advisory Committee Each of the above – 1 Member
*Must be a former Commissioner or alternate
**Must be a Councilmember, Planning Commissioner or Planning Staff member Planning Commission – 7 Commissioners/1 Alternate/1 Non-Voting Youth Climate Action Commission – 5 Commissioners/1 Alternate/1 Non-Voting Youth Cultural and Fine Arts Commission – 7 Commissioners/1 Alternate/1 Non-Voting Youth Parks, Recreation, & Open Space Commission – 5 Commissioners/1 Alternate/1 Non-Voting Certified Arborist/1 Non-Voting Youth
Design Review and Historic Preservation Commission – 5 Commissioners/1 Alternate/1 Non-Voting Youth
Traffic Safety Committee – 5 Members/1 Alternate/1 Non-Voting Youth Agenda Item #7.7:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 07 Feb 2024
Department
City Council
Staff Contact
Rebekah Barr, MMC, City Clerk
Agenda Item Title
Selection of the 2024 City of Sonoma Alcalde
Summary
History of the Alcalde from the Alcalde Selection Policy Alcaldes in California came about through the rise of the pueblo system and the establishment of town councils (called ayuntamientos). The councils were headed by mayors (called alcaldes), and together they provided a semblance of government, hearing a wide range of issues from land disputes to criminal matters. The annually elected alcalde was not only the chief local law practitioner, but judge, justice of the peace (if no one else filled that function), notary public, recorder, escrow agent in land transactions, boss of the town Council, and was probably the town's most useful citizen. He often had to rule on disputes over cattle, horses, branding irons, hides, horse race wagers, bankruptcy, adoption, promissory notes, barrels of wine, and vacant lands. Alcaldes were the recorders of mortgages, wills, and conveyances, and also had to deal with criminal activity including murder.

The Alcalde's position and importance did not end with Mexican Rule. In his speech following the raising of the American Flag over Monterey on July 7, 1846, Commodore John Sloat restated the importance of alcaldes and invited them to continue to execute their duties. The function of alcaldes did not legally change until after the state Constitution was adopted, and duties previously performed by one person were separated into several positions. Today the Spanish word “alcalde” literally means Mayor.

In 1975, the City of Sonoma decided to once again find "the town's most useful citizen" and bestow upon them the title Honorary Alcalde. August Pinelli, the first to be honored, began his year January 1, 1976. The Council has voted for an “honorary Alcalde” every year since. The honoree is given a silver-headed cane as a symbol of the honor and appears in parades and at grand openings. The honoree is also recognized with a reception hosted by the City with help from the past Alcaldes where their contributions are celebrated. 2024 Alcalde Selection
Pursuant to the Alcalde Selection Policy (attached), the Nominating Committee met on January 29, 2024, to review nominations received in response to the required marketing and outreach.

The nominating committee was comprised of Mayor Gurney, current Alcalde Bill Lynch, , past Alcalde Steve Page, Alcaldessa Kimberly Blattner, and City Manager David Guhin.

As stated in City Council's adopted policy, Alcalde nominees shall have accomplished several of the following:
 Participated in a broad spectrum of voluntary community service to Sonoma Valley;  Served in a leadership role in at least one non-profit organization; Agenda Item #9.1:

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 Spearheaded at least one community-serving project without compensation;  Be well-known for consistent behind-the-scenes good deeds;  Does not seek public accolades or recognition for work done; and,  Adheres to a high standard of moral and ethical values.

Other Criteria:
 Nominee must reside in the City of Sonoma or Sonoma Valley.  Nominees may be either an individual or a couple.

The committee members reviewed nominations submitted. As always, many nominations were received recommending deserving community members. In accordance with the Alcalde Selection Policy which was updated in November 2018, the nominating committee put forward three candidates for the Mayor’s consideration. Mayor Gurney will announce the name of his nominee for the 2024 Alcalde or Alcaldessa at the February 7th Council meeting and the City Council will be asked to ratify the nomination.

Recommended Council Action
Receive and ratify the nomination of the 2024 Alcalde from Mayor Gurney.

Alternative Actions
Council discretion.

Financial Impact
N/A
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Alcalde Selection Policy
Agenda Item #9.1:

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ALCALDE SELECTION PROCESS, ROLES & RESPONSIBILITIES
City Council Approved 11/5/2018
Each year, the City Council of the City of Sonoma selects a citizen of the year who is called the honorary Alcalde. This policy outlines the selection, criteria, and role of the honored person.

ORIGIN OF ALCALDES
Alcaldes in California came about through the rise of the pueblo system and the establishment of town councils (called ayuntamientos). The councils were headed by mayors (called alcaldes), and together they provided a semblance of government, hearing a wide range of issues from land disputes to criminal matters.

The annually elected alcalde was not only the chief local law practitioner, but judge, justice of the peace (if no one else filled that function), notary public, recorder, escrow agent in land transactions, boss of the town Council, and was probably the town's most useful citizen. He often had to rule on disputes over cattle, horses, branding irons, hides, horse race wagers, bankruptcy, adoption, promissory notes, barrels of wine, and vacant lands.

Alcaldes were the recorders of mortgages, wills, and conveyances, and also had to deal with criminal activity includingmurder.

The honoree is given a silver-headed cane as a symbol of the honor and appears in parades and at grand openings. The honoree is also recognized with a reception hosted by the City with help from the past Alcaldes where their contributions are celebrated.

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CRITERIA FOR SELECTION
The Nominee shall have accomplished several of the following:
▪ Participated in a broad spectrum of voluntary community service to Sonoma Valley; ▪ Served in a leadership role in at least one non-profit organization; ▪ Spearheaded at least one community-serving project withoutcompensation; ▪ Be well-known for consistent behind-the-scenes gooddeeds; ▪ Does not seek public accolades or recognition for work done; and, ▪ Adheres to a high standard of moral and ethical values.

Other Criteria:
▪ Nominee must reside in the City of Sonoma orSonoma Valley. ▪ Nominees may be either an individual or acouple.

SELECTION PROCESS

1. Nomination Period & Outreach – In late October or early November, a press release will be sent to newspapers announcing the nomination period for Honorary Alcalde of the City of Sonoma. A summary of the criteria shall also be published with a submission deadline no later than mid-December and preferably December 1. City staff will also promote the Alcalde nomination process through other marketing and social media outlets and distribution to the Non-Profit Executive Director Roundtable and other Sonoma groups.

2. Nomination Protocols -- Persons submitting a nomination will do so in a letter or email format, addressing as many of the criteria as possible, and sending the nomination to the City Manager. In order to demonstrate broad support for the nominee, it is recommended that in addition to the nomination letter that a minimum of three letters of recommendation be submitted.

3. Nomination and Ratification Process -- Early in January, the City Manager will convene a Nominating Committee. Historically, this committee has been comprised of the three most immediate past alcaldes available, the Mayor, and the City Manager.

No more than five days before the meeting, the nominee’s names and nomination packets will be released to the committee members only for discussion at the meeting. In the instance that a nominee has been recommended previously, the Nominating Committee will be supplied the prior nomination packets going back two years. This Committee will review the nominations and will select three candidates for consideration.

The Mayor will then make the final nomination and the Council will vote to ratify at the first available Council meeting following the committee nominations, but in no case later than the first meeting in February.

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Role and Responsibilities
The Alcalde agrees to follow the City’s Code of Ethics as a guideline.

The City shall provide a congratulatory welcome letter/email with an overview of the role and responsibilities for the Alcalde after the formal appointment by the City Council which will include a calendar the key events for Alcalde participation.

The Alcalde shall have the following opportunities for participation during their term. ▪ Participates in the Alcalde reception where they are honored; ▪ Participates in other public events, as requested and as interested/available, such as:
o Rides in one of the lead positions in Sonoma’s 4th of July Parade and attends the ceremony after the parade;
o Invitation and introduction at the City Party;
o Invitation and introduction at the Vintage Festival’s “Blessing of the Grapes” with other Alcaldes;
o Invitation to participate in the Vintage Festival parade; o Invitation and introduction at the Memorial Day Ceremony; and o Other events as invited by the Mayor or City staff.

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Exhibit A – List of Past Alcaldes
Name Alcalde Year
August Pinelli 1976
Henri Maysonnaave 1977
Jerry Casson 1978
Bob Lynch 1979
Dan Ruggles 1980
Paul & Adele Harrison 1981
Gail Fehrensen 1982
Chet Sharek 1983
Evelyn Berger 1984
Alan & Sandy Piotter 1985
Nell Lane 1986
Jim Metzger 1987
Helen Shainsky 1988
Jerry Tuller 1989
Ernest & Loyce Power 1990
Jo Baker 1991
Lee Booker 1992
Jim Vanderbilt 1993
Nancy Parmelee 1994
George Watson 1995
Bob & Carolyn Stone 1996
L. C. “Pete” Peterson 1997
Peggy McAleese 1998
Helen Fernandez 1999
Howie Ehret 2000
Robert Cannard, Sr. 2001
Mitch Mulas 2002
Ellie Baker 2003
Sue Holman & Susan Weeks 2004
June Sheppard 2005
Al & Kathy Mazza 2006
Phyllis Carter 2007
Sy Lenz 2008
Elizabeth Kemp 2009
Niels Chew 2010
Mary Evelyn Arnold 2011
Whitney Evans 2012
Les & Judy Vadasz 2013
Suzanne Brangham 2014
Marcie Waldron 2015
Patrick Garcia 2016
Ted & Pat Eliot 2017
Marcelo Defreitas 2018
Karen Collins 2019
Simon & Kimberly Blattner 2020 & 2021
Steve Page 2022
William Lynch 2023
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City of Sonoma
Agenda Item Summary
Meeting: City Council - 07 Feb 2024
Department
Public Works
Staff Contact
Tom Bonigut, Interim Public Works Project
Manager
Agenda Item Title
Adopt a Resolution to: 1) Accept the Proposal by Ferguson Waterworks of Sacramento, CA, to Implement the Advanced Meter Infrastructure Project (CIP W-10); 2) Authorize the City Manager to Execute a Construction Contract with Ferguson Waterworks in the Amount of $3,613,981; 3) Authorize a 5% Project Contingency in the Amount of $180,000; 4) Increase the Advanced Meter Infrastructure Total Project Budget from $3,600,000 to $3,793,981; and 5) Appropriate $3,793,981 for the Advanced Meter Infrastructure Project (CIP W-10) in the current Fiscal Year 2023-24 Capital Improvement Program Budget, with $3,493,981 to be Provided by the Water Enterprise Fund and $300,000 from Grant Funding Summary
Background
On February 5, 2018, the City Council approved the 2018 Water Master Plan Update and directed staff to include the recommended projects in the Capital Improvement Program. One of the recommended projects was to replace the City’s mechanical water meters with Advanced Metering Infrastructure (AMI) technology. The AMI project is included in the adopted Five-Year 2023-2028 Capital Improvement Program and approval of the recommended actions above will allow the City to implement this recommended project by the end of calendar year 2024.

Funding for the AMI project has also been included in the 2023 Water Rate Study adopted by Council on August 2nd, 2023.

The City currently utilizes mechanical water meters and water usage information for each meter is obtained via drive-by automatic meter reading. Replacing the City’s existing meters with AMI technology provides a cost-effective approach for enhancing customer service, improving water savings and providing near real-time water usage data to customers. AMI technology incorporates hardware, software, communication tools and customer displays into a comprehensive system that measures, collects and analyzes water usage data. Implementing AMI technology over traditional mechanical meters offers significant benefits including:
 Enhanced Customer Service/ Improved Customer Billing
 Improved Water System Operation and Energy Efficiency  Reduced Non-Revenue Water and Apparent Losses
 Compliance with Water Loss and Water Conservation Regulatory Mandates including:
o SB 555: Improved water loss improves City’s Water Audit Score o SB X7-7: Near real-time data helps customers track and reduce water use to conserve water
o SB 606: Water conservation helps City meet Urban Water Use objectives o U.S. EPA and State Water Board Lead and Copper Service Line Rule: AMI project includes water service line material survey
Agenda Item #9.2:

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AMI benefits both customers and the utility. Customers can easily access their water consumption data, helping them address queries about their usage. This accessibility can significantly reduce customer service calls and enable proactive notifications about small property leaks and more importantly line ruptures. Additionally, AMI enhances customer education on water use and conservation by providing detailed data previously unavailable to the customer. Another significant benefit the City will receive from the AMI project is to complete the lead/copper survey for the waterline material on the customer side of the water meter. This survey is required to be completed in 2024 and has been incorporated into the scope of the AMI project. Because the AMI contractor will already be at each meter location in the City, having them determine the material type of the customers waterline will result in the most efficient and cost-effective way to complete this survey.

The 2018 Water Master Plan Update completed a detailed technical analysis of the City’s water system including supply reliability, well resilience, public safety and a cost-effective plan for renewal and replacement of vital infrastructure. Completed Capital Improvement Projects (CIPs) were incorporated into the analysis and a future CIP schedule was developed that addressed capacity and system deficiencies for existing and future conditions. The Water Meter System Upgrade project utilizing AMI technology was programmed into the CIP schedule. Factors that were considered for developing this project included:

1. A summary of the City’s existing water metering and meter-reading infrastructure, and an evaluation of the advantages of upgrading to AMI;

2. A roadmap for evaluating AMI solutions given their technical complexity;

3. An estimation of the capital and operating expenses as well as the financial benefits associated with upgrading the City’s metering infrastructure to AMI;

4. A cost/benefit (C/B) comparison of the current infrastructure with AMI, and estimations of the payback period for upgrading to AMI; and

5. A roadmap for identifying other expenses or pitfalls associated with upgrading the City’s metering infrastructure to AMI.

In anticipation of project kickoff in March of 2023 the City commissioned a high-level review of the AMI project and an evaluation of current technologies including a cost benefit analysis.

Similar to results in the 2018 Water Master Plan, the 2023 evaluation concluded that the implementation of an AMI system is financially viable with the system benefits greater than costs in less than 15 years.

Recommended Contractor
A Request for Proposals (RFP) was issued by the Public Works Department on September 19, 2023. Six proposals were received and reviewed using evaluation criteria specified in the RFP.

Public Works subsequently conducted interviews with the top three proposers: Core & Main, Badger Meter and Ferguson Waterworks. Evaluation criteria included but were not necessarily limited to compliance with the RFP Technical Specifications, expertise of firm and its Project Manager, firm history and experience with AMI implementation, training services and system ease of use, warranty, and other criteria. Based on a comprehensive evaluation of the proposals and interviews, Ferguson Waterworks was determined to be the most qualified entity to deliver an AMI solution to the City of Sonoma. Public Works then commenced detailed discussion and contract scope negotiation with Ferguson Waterworks to arrive at the final proposed scope of services and estimated project implementation cost.

Estimated Project Cost
The AMI project is included in the Five-Year 2023-2028 Capital Improvement Program at an estimated total budget of $3.6 million. This includes approximately $300,000 in grant funds via Agenda Item #9.2:

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an approved grant funding agreement with Sonoma Water. The Five-Year CIP contemplated budgeting funds in Fiscal Years 2025 through 2027, therefore, funding to implement the project must be appropriated in the current Fiscal Year 2023-24 budget. Based on Ferguson’s cost proposal of $3,613,981, the total estimated AMI project is $3,793,981 as follows:

It is important to note that the total project cost above is an estimate based on information from the City’s utility billing system and staff knowledge of the water system. The AMI project includes an initial “pre-installation survey” phase during which the location of each meter will be inspected to confirm meter sizes, quantities, etc., and to identify any unusual site conditions that must be addressed when the water meters will be replaced. The pre-installation survey will develop useful data to inform subsequent phases of the project. That information likely will result in some increased cost to address unusual or unexpected issues. Therefore, the project includes a contingency amount, any unused portion of which will be returned to the Water Enterprise Fund at the conclusion of the project. As shown above, an additional $193,981 will be needed to implement the AMI project. The Water Enterprise Fund has sufficient available balance for this estimated expense.

Environmental Review
The AMI project involves the replacement of existing water meters with new water meters that incorporate wireless technology that provide the same purpose to obtain water usage data with no expansion of capacity. Therefore, the AMI project is categorically exempt under California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities) because the AMI project involves the “replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of the capacity.” Recommended Council Action
Adopt a Resolution to: 1) Accept the Proposal by Ferguson Waterworks of Sacramento, CA, to implement the Advanced Meter Infrastructure project (CIP W-10); 2) Authorize the City Manager to Execute a Construction Contract with Ferguson Waterworks in the amount of $3,613,981; 3) Authorize a 5% project contingency in the amount of $180,000; 4) Increase the Advanced Meter Infrastructure total project budget from $3,600,000 to $3,793,981; and 5) Appropriate $3,793,981 for the Advanced Meter Infrastructure project (CIP W-10) in the current Fiscal Year 2023-24 Capital Improvement Program budget, with $3,493,981 to be provided by the Water Enterprise Fund and $300,000 from grant funding.

Alternative Actions
Council discretion.

Financial Impact
Agenda Item #9.2:

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No City General Funds are proposed for expenditure on this project. Water Enterprise Funds for Capital Improvement Program Project W-10 in the Fiscal Year 2023-24 budget will fund the construction contract, contingency, and construction management, inspection, and materials.

Funding of the project was considered in the 2023 Water Rate Study. The Water Enterprise Funds has sufficient available balance for this expense.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
AMI Contract Award Resolution
AMI Contract Award Presentation
AMI Ferguson Final Contract
Agenda Item #9.2:

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City of Sonoma
RESOLUTION # ___- 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA ACCEPTING THE

PROPOSAL BY FERGUSON WATERWORKS TO IMPLEMENT THE ADVANCED METER

INFRASTRUCTURE PROJECT, AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACT, AUTHORIZE A 5% PROJECT CONTINGENCY IN THE AMOUNT OF $180,000,

INCREASE THE ADVANCED METER INFRASTRUCTURE TOTAL PROJECT FROM $3,600,000 TO $3,793,981, AND APPROPRIATE $3,793,981 FOR THE ADVANCED METER INFRASTRUCTURE PROJECT IN FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET WITH $3,493,981 TO BE PROVIDED BY THE WATER ENTERPRISE FUND AND $300,000 FROM GRANT FUNDING
WHEREAS, on February 5, 2018, the City Council approved the 2018 Water Master Plan Update, which recognized the need to transition from outdated mechanical water meters to an Advanced Metering Infrastructure (AMI) system; and
WHEREAS, the City Public Works Department has diligently pursued the replacement of the existing metering system with AMI technology to enhance accuracy, efficiency, and customer service; and
WHEREAS, a 2023 Water Rate study conducted by Raftelis Inc. incorporated an estimated cost of approximately $3.98 million for AMI in the development of future water rates; and WHEREAS, the 2023-2028 adopted Capital Improvement Program includes a budget allocation of $3,600,000 for the deployment of an AMI system in the City of Sonoma; and WHEREAS, a Request for Proposals was issued by the Public Works Department on September 19, 2023, resulting in the receipt of six proposals for complete AMI systems; and WHEREAS, following careful consideration, interviews were conducted with the top three proposers, Core & Main, Badger Meter and Ferguson Waterworks; and WHEREAS, after a thorough assessment of proposals and interviews, Ferguson Waterworks was identified as the most qualified entity to deliver an AMI solution to the City of Sonoma; and WHEREAS, the project is categorically exempt under CEQA pursuant to Section 15301(c) (Existing Facilities) of the CEQA guidelines.

NOW, THEREFORE, BE IT RESOLVED The City Council hereby approves the implementation of an Advanced Metering Infrastructure (AMI) system in the City of Sonoma, as proposed by Ferguson Waterworks; and
BE IT FURTHER RESOLVED The City Manager is authorized and directed to enter into a contract with Ferguson Waterworks in the amount of $3,613,981 for the deployment of the AMI system, in accordance with the terms and conditions outlined in their proposal; and BE IT FURTHER RESOLVED An AMI Project Contingency of 5% ($180,000) is hereby approved for the implementation of the AMI system.

Agenda Item #9.2:

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BE IT FURTHER RESOLVED A budget allocation of $3,793,981 is hereby approved and appropriated in the Fiscal Year 2023-24 Capital Improvement Program for implementation of the AMI system.

PASSED AND ADOPTED this 7th day of February 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
John Gurney, Mayor
ATTEST:
________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #9.2:

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1/30/2024
1 February 7, 2024
1 What We Do Now
• Automated Meter Reading
• Monthly drive‐by to collect water use data
Image source: GSV-Microtech.com
Proposed Improvement
• AMI (Advanced Metering Infrastructure)
• Water use data sent automatically – no drive‐by
required
Image source: City of Lake Oswego
1 2
Agenda Item #9.2:

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1/30/2024
2 • 2018 Water Master Plan Update
• Adopted February 5, 2018
• Recommended implementing AMI
• Five-Year 2023-2028 Capital Improvement Program
• 2023 Water Rate Study
• Adopted August 2, 2024
• Incorporated cost for AMI
• AMI evaluations
• 2018 Water Master Plan Update
• 2023 CIP
• Concluded AMI provides net benefit – less than 15 year payback • Enhanced Customer Service / Improved Customer Billing • Improved Water System Operation and Energy Efficiency • Reduced Non-Revenue Water and Apparent Losses
• Compliance with Water Loss and Water Conservation Regulatory Mandates including • SB 555: Improved water loss improves City’s Water Audit Score • SB X7-7: Near real-time data helps customers track and reduce water use to conserve water • SB 606: Water conservation helps City meet Urban Water Use objectives • U.S. EPA and State Water Board Lead and Copper Service Line Rule 3 4
Agenda Item #9.2:

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1/30/2024
3 • Selected via Request for Proposals (RFP)
• Received six proposals
• Recommended Contractor
• Ferguson Waterworks (Prime)
• Concord Utility Services (Sub)
Approx. $300,000 grant funding
Ferguson Contract – AMI Implementation $3,613,981
Project Contingency $180,000
Estimated Total Cost $3,793,981
Available Budget $3,600,000
Additional Budget Request $193,981
5 6
Agenda Item #9.2:

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1/30/2024
4 • Agreement with Sonoma County Water Agency per Res. No. 60-2022 • Approx. $303,202 for advanced water meters
Funding for this project has been provided in part from the Water Quality, Supply, and Infrastructure Improvement Act of 2014 and through an agreement with the State Department of Water Resources.

Pre-Installation Audit
Replace Water Meters
Activate New
Customer Portal
Sept. 2024
Nov. 2024
7 8
Agenda Item #9.2:

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1/30/2024
5 • Temporary Water Shut-Off
• Residential customers: less than 30 minutes
• Commercial customers: less than 1 hour
• Advance notice will be provided
• Service interruptions will be coordinated
• No Action by Customers except:
• Please trim overgrown landscaping and remove objects that block access to the water meter box
• City website
• https://www.sonomacity.org/active-projects/
• Postcard Mailer
• Water Bill Insert
• Door Hangars
9 10
Agenda Item #9.2:

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1/30/2024
6 11
Adopt a Resolution to:
1) Accept the Proposal by Ferguson Waterworks of Sacramento, CA, to implement the Advanced Meter Infrastructure project (CIP W-10); 2) Authorize the City Manager to Execute a Construction Contract with Ferguson Waterworks in the amount of $3,613,981;
3) Authorize a 5% project contingency in the amount of $180,000; 4) Increase the Advanced Meter Infrastructure total project budget from $3,600,000 to $3,793,981; and
5) Appropriate $3,793,981 for the Advanced Meter Infrastructure project (CIP W-10) in the current Fiscal Year 2023-24 Capital Improvement Program budget, with $3,493,981 to be provided by the Water Enterprise Fund and $300,000 from grant funding.
11 Agenda Item #9.2:

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1 CONTRACT FOR MINOR PUBLIC WORKS PROJECTS
This Contract for Minor Public Works Projects for Advanced Metering Infrastructure (AMI) Project by and between the City of Sonoma, a California municipal corporation (hereinafter “City”) and Fergusion Enterprises, LLC dba Ferguson Waterworks (hereinafter "Contractor") is effective on the Effective Date identified on the signature page.

1. In consideration of the City’s obligations set forth herein, the Contractor shall furnish the tools, equipment, labor and material necessary to perform as set forth in Exhibit A and complete in a good and workmanlike manner, replacement of City’s existing water meters. The Contractor shall perform the Work in accordance with the terms of this Agreement (including Exhibit “A,” attached hereto and incorporated herein by reference), and at the compensation rates and charges set forth on Exhibit “A,” attached hereto and incorporated herein by reference. Exhibit “A” consists of the Contractor’s original proposal and supplemental proposal and scope of work details, which are made a part of and together herewith constitute the contract.

2. The total sum of this “on-call” Contract shall not exceed Three Million Six Hundred Thirteen Thousand Nine Hundred Eighty One ($3,613,981) Dollars. It is understood and agreed that in accordance with California Public Contract Code §22300, the Contractor will be allowed to substitute securities for money withheld by City to insure performance under this Contract. In accordance with Public Contract Code §20104.50, City shall promptly review payment requests and if not suitable for payment, City shall no later than seven (7) days after receipt return the same with an explanation as to why the payment request is not possible. City shall make progress payments within thirty (30) days after receipt of an undisputed and properly executed request. Failure to comply with the time requirements shall subject City to certain interest charges.

3. The following shall govern the responsibilities and indemnification by Contractor:

A. City and each of its officers, employees, and agents including, shall not be liable or accountable in any manner for loss or damage that may happen to any part of the Work; loss or damage to materials or other things used or employed in performing the Work; injury, sickness, disease, emotional injury, or death of any person; or damage to property resulting from any cause whatsoever except their negligence, willful misconduct or active negligence, attributable to performance or character of the Work, and Contractor releases all of the foregoing persons and entities from any and all such claims.

B. To the furthest extent permitted by law (including without limitation California Civil Code Section 2782), Contractor shall assume defense of, release, and indemnify and hold harmless, City and each of its officers, employees, and agents (excluding agents who are design professionals), from claims, suits, actions, losses and liability of every kind, nature and description, including but not limited to claims, etc., and fines of regulatory agencies or relating to claims, etc., for copyright and/or infringement patent, and attorney’s fees and Contractor’s fees, directly or indirectly, from any cause whatsoever, directly or indirectly, arising out of, connected with, or resulting from performance of the Work, failure to perform the Work, or condition of the Work which is caused in whole or in part by any negligent act or omission of Contractor, Subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether it is caused in part by the negligence of City or by any person or entity required to be indemnified hereunder.

C. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its Subcontractors of any tier, or the officers or agents of any of them.

D. To the furthest extent permitted by law (including, without limitation, Civil Code Section 2782), the indemnities, releases of liability and limitations of liability, claims, procedures, and limitations of remedy expressed throughout Contract Documents shall apply even in the event of breach of contract, negligence (active or passive), fault or strict liability of the party(ies) indemnified, released, or limited in liability, and shall survive the termination, rescission, breach, abandonment, or completion of the Work or the terms of the Contract Documents.

E. The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s inability to evaluate liability or because the Contractor evaluates liability and determines that the Contractor is not liable to the claimant. The Contractor will respond within 30 days to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City If the Contractor fails to Agenda Item #9.2:

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2 accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Contractor under and by virtue of the contract as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages or until the Contractor accepts or rejects the tender of defense, whichever occurs first.

F. The indemnities in the Contract Documents shall not apply to any indemnified party to the extent of its negligence or willful misconduct; nor shall they apply to City or other indemnified party to the extent of its active negligence.

4. This Contract shall not be assigned without the written approval of the City.

5. The Contractor shall have full care, custody and control of the project to completion and shall maintain the same in a safe and tidy condition. The Contractor shall at all times maintain proper facilities and provide safe access for inspection by City to all parts of the Work, and to the shops wherein the Work is in preparation. Where the specifications require Work to be specially tested or approved, it shall not be tested or covered up without timely notice to the City, or its representative, of its readiness for inspection, and without the approval thereof or consent thereto by the latter. Should any Work be covered up without such notice, approval or consent, it must, if required by the City, or its representative, be uncovered for examination at the Contractor's expense.

6. The Contractor shall assume sole and complete responsibility for job site conditions for the duration of the project including, but not limited to, the safety and health conditions on the Work site. This requirement shall apply continuously and shall not be limited to normal working hours. Contractor shall comply with all applicable provisions of law including the standards, rules, regulations and orders established by the California Division of Industrial Safety. Contractor shall furnish and use safety devices and safeguards and shall adopt and use practices, means, methods, operations, and processes which are reasonably adequate to render the Work site safe and healthful. Contractor shall take all steps necessary to ensure that any hazardous condition is corrected promptly either by the Contractor or by assigning such responsibility to the appropriate subcontractor and ensuring that the corrections are completed. The City, design engineer, construction manager and the officers, agents or employees, shall not have control over or charge of or responsibility for construction or safety means, methods, techniques, procedures, as these are solely the responsibility of Contractor.

7. Should the City at any time during the progress of the Work request any alterations, deviations, additions or omissions from said Contract, specifications or plans, it shall be at liberty to do so, and the same shall in no way affect or make void the Contract, but will be added to or deducted from the amount of said contract price, as the case may be, by fair and reasonable valuation. The value of any such extra work or change shall be determined in one or more of the following ways:

A. By estimate and acceptance of a lump sum.

B. By unit price named in the contract or subsequently agreed upon.

C. By cost and percentage or by cost and a fixed fee.

8. Contractor shall obtain insurance acceptable to the City in a company or companies acceptable to the City. The required documentation of such insurance shall be furnished to the City at the time Contractor returns the executed contract. The Contractor shall not commence Work nor shall allow its employees or agents or anyone to commence Work until all insurance and properly executed endorsements required hereunder have been submitted and approved. The Contractor shall take out and maintain at all times during the life of this Contract, the following policies of insurance with insurers (if other than the State Compensation Fund) with a current A.M. Best's rating of no less than A:VII, or its equivalent, against injury/death to persons or damage to property which may arise from or in connection with the performance hereunder by Contractor, its employees, agents and subcontractors:

A. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

B. Comprehensive or Commercial General Liability Insurance at least as broad as Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), in an amount of $2,000,000 per occurrence. If Work involves explosives, underground or collapse Agenda Item #9.2:

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3 risks, XCU must be included. If a general aggregate limit is used, either the general aggregate limit shall apply separately to this project or the general aggregate shall be twice the required occurrence limit.

C. Automobile Liability, with coverage at least as broad as Insurance Services Office form number CA 0001 0692, Code 1, (any auto), in an amount of $1,000,000 per accident. Said policy shall contain or be endorsed with the provision that coverage shall not be canceled without 30 days prior written notice (10 days for non-payment of premium) to City by mail.

D. Prior to City's execution of Contract, Contractor shall provide properly executed Certificates of Insurance and Endorsements evidencing the insurance required herein, on an Acord 25.

E. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability caused by the work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance at least as broad as one of the following ISO ongoing operations Forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations Forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40 F. For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

G. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; In the event of any cancellation in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance.

H. Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. However, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.

I. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

J. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

K. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. In the event of a claim that gives rise to the Contractor’s insurance, The City Agenda Item #9.2:

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4 reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

L. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

M. Contractor and any subcontractor(s) shall name the State of California, its officers, agents and employees as additional insured.

If the contractor maintains higher limits than the minimums shown above for all policies required by this Agreement, the Entity requires and shall be entitled to the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

9. The term of this Agreement shall commence at 12:00 a.m. on November 1, 2023 (the “Commencement Date”) and shall expire at 11:59 p.m. on June 30, 2025 (the “Termination Date”) unless extended by written agreement of the parties or terminated earlier. Contractor may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this agreement.

10. The Contract shall be construed and interpreted according to California law; any action to enforce the terms of this Contract or for the breach thereof shall be brought and tried in the County of Sonoma.

11. Should the Contractor fail to complete this Contract with the time fixed for completion, due allowance being made for unavoidable delays, it shall become liable to City in the amount of $100 in Liquidated Damages per calendar day for each day said Work remains incomplete beyond the time for completion. If it appears to the Contractor that it will not complete the Work in the time agreed, it shall make written application to City at least ten (10) calendar days prior to expiration of the time for completion, stating the reasons why and the amount of extension it believes should be granted. The City may then, with discretion, grant, or deny such extension. Any money due or to become due to Contractor may be retained to cover the liquidated damages, and should such money not be sufficient to cover such damages, the City shall have the right to recover the balance from Contractor or its Sureties.

12. Contractor warrants to City that all materials and equipment furnished under this Contract will be new unless otherwise specified and that all Work will be of good quality free from faults and defects and in conformance with the contract documents. Neither final payment nor use or occupancy of the Work performed by the Contractor shall constitute an acceptance of Work not done in accordance with the Contract or relieve Contractor of liability in respect to any express warranties or responsibilities for faulty workmanship. Contractor shall remedy any defects in the Work and pay for any damage resulting from faulty workmanship which shall appear within the period of one (1) year from the date of final payment by the City for the Work. City will give notice of observed defects with reasonable promptness. All materials are covered by the manufacturer’s warranty only. With respect to the materials furnished hereunder, Contractor hereby disclaims all expressed or implied warranties, whether implied by operation of law of otherwise, including, without limitation, all implied warranties of merchantability and fitness or fitness for a particular purpose.

13. By execution of this Contract, Contractor warrants that it has carefully examined the site of the Work contemplated and any plans and specifications and contract documents pertaining to the Work and has satisfied itself of all local conditions affecting the Work and delivery of materials; City specifically disclaims any warranties for information provided to Contractor. It is the obligation of Contractor to notify City of any and all ambiguities, conflicts, etc., in and among such plans, specifications and/or documents.

14. Contractor shall give its personal attention to the fulfillment of the Contract and shall keep the Work under its control at all times. No subcontractor will be recognized as such, and all persons engaged in the Work will be considered as employees of Contractor, and it will be held responsible for the Work which shall be subject to the provisions of the Contract and specifications, if any.

15. Whenever, in the opinion of the City, the Contractor is neglecting the Work or is not prosecuting the same with diligence or is not fulfilling the provisions of the Contract and specifications, the Work, wholly or in part, may be suspended by written order of the City. If the Contractor, within five (5) days after the date of receipt of such a written order, does not agree to provide the required remedies for such deficiencies, the City may declare this Contract terminated and itself proceed to complete the Work herein specified or engage others to do the same.

The cost of such Work and necessary materials shall be charged against the Contractor and be deducted from Agenda Item #9.2:

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5 next or subsequent estimate payment for same. If payments to Contractor are not sufficient to cover the charges, the balance may be recovered from the Contractor or its Sureties. If City declares the Contract terminated pursuant to this paragraph and the amount of any such charges is less than the amount which would have been due to Contractor upon completion of the Work by it, the difference shall be paid it by City; should the amount of said charges exceed the latter, the difference shall be paid by Contractor to City.

16. In the event City declares this Contract terminated pursuant to the previous paragraph, Contractor shall discontinue Work, and City reserves the further right to take possession of and use any materials or equipment of any nature whatsoever belonging to or used by the Contractor on the Work. All expenses charged under this paragraph shall be deducted and paid by City out of any monies due Contractor under the Contract, and in such accounting City shall not be held to obtain the lowest figure for completing the Contract, but all sums actually paid therefore shall be charged to the Contractor.

17. Contractor shall procure all permits and licenses, including, but not limited to, a City of Sonoma business license, pay all charges and fees and give all notices necessary and incident to the lawful prosecution of the Work and comply with all conditions of any permit, license or authorization allowed. Contractor shall ensure that each subcontractor has all required permits and licenses (including, but not limited to, a City of Sonoma business license), given all required notices and complies with all conditions of any permit, license or authority.

18. Pursuant to Public Contract Code Section 7103.5, Contractor assigns to City all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act or under the Cartwright Act arising from purchases of goods, services or materials for this Contract. This assignment shall be made and effective at final payment without further acknowledgment by the parties.

19. Contractor shall not be entitled to the payment of any additional compensation for any act, or failure to act, by the City, including failure or refusal to issue a change order, or for the happening of any event, thing, occurrence, or other cause, unless he/she shall have given the City due written notice of potential claim.

The written notice of potential claim shall set forth the reasons for which the Contractor believes additional compensation will or may be due, the nature of the costs involved, and insofar as possible, the amount of the potential claim. The said notice as above required must have been given to the City prior to the time that the Contractor shall have performed the Work giving rise to the potential claim for additional compensation if based on an act, or failure to act, by the City, or in all other cases within fifteen (15) days after the happening of the event, thing, occurrence, or other cause giving rise to the potential claim.

20. In the event the Work requires Contractor to dig trenches or other excavations deeper than four (4) feet below the surface, Contractor shall promptly, and before the following conditions are disturbed, notify the public entity, in writing, of any:

A. Material that the Contractor believes may be material that is hazardous waste, as defined in §25117 of the Health & Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law.

B. Subsurface or latent physical conditions at the site differing from those indicated.

C. Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in Work of the character provided for in this Contract.

D. City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the Work shall issue a change order under the procedures described in this Contract.

In the event that a dispute arises between City and Contractor, whether the conditions materially differ or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the Work, Contractor shall not be excused from any scheduled completion date provided for by the contract but shall proceed with all Work to be performed under this Contract. Contractor shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties.

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6 21. Contractor shall comply with all applicable provisions of federal, state and local law including, but not limited to, the following requirements of the California Labor Code:

A. City has obtained from the Director of the State Department of Industrial Relations the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes in the county in which said work is to be performed for each craft and type of workman or mechanic needed to execute this Contract. These prevailing rates are on file in the City's office and will be made available to any interested party upon request. The Contractor shall post a copy of said prevailing rates at the job site.

Pursuant to Sections 1770, et seq., the Contractor and all subcontractors under him shall pay not less than the prevailing wage rate. The Contractor shall forfeit to the City, as a penalty, Fifty Dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, such laborer, workman or mechanic employed for each calendar day or portion thereof, such laborer, workman, or mechanic who is paid less than the prevailing wage rate for any Work done under this Contract by him, or by any subcontractor under him.

B. Pursuant to Sections 1810, et seq., eight (8) hours of labor shall constitute a legal day's work upon all Work done hereunder, and it is expressly stipulated that no workman employed at any time by the Contractor, or by any subcontractor or subcontractors under this Contract, upon the Work or upon any part of the Work contemplated by this Contract, shall be required or permitted to work thereon more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week, except as provided in Section 1815; all the provisions whereof are deemed to be incorporated herein, and it is further expressly stipulated that for each and every violation of said last named stipulation, said Contractor shall forfeit, as a penalty to the City, Twenty-five Dollars ($25.00) for each workman employed in the execution of this Contract, or by any subcontractor under this Contract, for each calendar day during which said workman is required to labor more than either (8) hours in violation of the provisions of said sections of the Labor Code.

C. Contractor shall comply with Section 1776 relating to certified copies of payroll records including the maintenance of these records and their certification and availability for inspection.

D. Contractor agrees to comply with Sections 1777.5, 1777.6 and 1777.7 regarding employment of apprentices. The responsibility for compliance with these provisions if fixed with the prime contractor for all occupations.

E. In the event the Work involves the excavation of any trench(es) five (5) feet or more in depth, Contractor shall submit a detailed plan showing the design of shoring, bracing, sloping or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench(es) in accordance with Section 6705.

F. Pursuant to requirements under the California Labor Code, Contractor hereby acknowledges its affirmative obligations related to the Department of Industrial Relations (DIR) compliance and enforcement efforts with respect to prevailing wage requirements on public works projects. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1 (a)]. Contractors and Subcontractors may register with the DIR at https://efiling.dir.ca.gov/PWCR/ActionServlet?action=displayPWCRegistrationForm. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with DIR pursuant to Labor Code section 1725.5.

This construction of the improvements under this Agreement is subject to compliance monitoring and enforcement by the DIR.

22. In the event that any scope of work requested by the City to the Contractor may exceed a total amount of $25,000.00, Contractor must then obtain the following bonds: a Performance Bond in the amount of 100% of the estimated contract task price and a Payment “Labor and Materials” Bond in the amount of 100% of the estimated contract task price, which shall be duly executed by Contractor as Principal and an admitted surety company as Surety prior to City's execution of this Contract. In conjunction with submittal of the bonds, the Contractor shall furnish the original, or a certified copy, of the unrevoked appurtenant Power of Attorney or other instrument authorizing the person who executed the bonds to do so and a certificate from the Clerk of Sonoma County that the certificate of authority of the surety has not been surrendered, revoked, canceled, annulled or suspended.

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7 23. Contractor shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, sexual orientation, or any other unlawful basis. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

24. This contract is further subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the contractor, for the response to such claims by the contracting public City, for a mandatory meet and confer conference upon the request of the contractor, for mandatory nonbinding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This contract hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

25. This Agreement is subject to Government Code Section 84308, as amended by SB 1439. Contractor shall disclose any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party’s agent. Contractor shall provide a signed copy of the attached Campaign Contribution Disclosure Form to the City prior to, or concurrent with, the Contractor’s execution of this Agreement.

26. Under no circumstances shall Contractor or its employees look to the City as an employer. Contractor shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Contractor’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Contractor specifically assumes the responsibility for making such a determination.

Contractor shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

27. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

28. Contractor shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City.

In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.

29. Compliance with Laws.

A. General. Contractor shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. Contractor represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required for Contractor to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required for Contractor to practice its profession. City is not responsible or liable for Contractor’s failure to comply with any or all of the requirements contained in this paragraph or in this Agreement.

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8 B. Workers’ Compensation. Contractor certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor certifies that it will comply with such provisions before commencing performance of this Agreement and at all times in the performance of the Agreement.

C. Injury and Illness Prevention Program. Contractor certifies that it is aware of and has complied with the provisions of California Labor Code Section 6401.7, which requires every employer to adopt a written injury and illness prevention program.

D. City’s Living Wage Ordinance. Unless otherwise exempt in accordance with the provisions of the Ordinance, this contract is subject to the applicable provisions of the Living Wage Ordinance (LWO) of the City as amended from time to time and can be found at https://www.sonomacity.org/living-wage-law/ and is incorporated by reference into and made a part of this Agreement.
(1) The Contractor assures payment of a minimum wage rate to employees as defined in the LWO and as may be adjusted each July 1 and provision of benefits as defined in the LWO. (2) The Contractor, whether an employer, as defined in the LWO, or any other person employing individuals, shall not discharge, reduce in compensation, or otherwise discriminate against any employee for complaining to the City with regard to the employer’s compliance or anticipated compliance with the LWO.
(3) Any Subcontract entered into by the Contractor relating to this Agreement shall be subject to the provisions of the LWO.
(4) The Contractor shall, immediately upon execution of Contract, provide notification to all affected employees of the wage required to be paid pursuant to the LWO. (5) The Contractor shall provide, upon demand by City, documents and information verifying compliance with the requirements of the LWO.
(6) The City shall have the authority, under appropriate circumstances, to terminate this contract and otherwise pursue legal remedies that may be available if the City determines that the subject Contractor has violated provisions of the LWO.

E. Business Licenses. Except as otherwise allowed by City in its sole discretion, Contractor and all subcontractors shall have acquired, at Contractor’s expense, a business license from the City in accordance with Chapter 5.04 of the Sonoma Municipal Code, prior to City’s issuance of an authorization to proceed with the Services. Such license(s) shall be kept valid throughout the term of this Agreement. City may withhold compensation from Contractor until such time as Contractor complies with this section.

F. City Not Responsible. The City is not responsible or liable for Contractor’s failure to comply with any and all of said requirements.

G. Completion of the Work shall be in conformance with applicable provisions of the City of Sonoma Standard Plans and State of California Department of Transportation Standard Specifications 2023.

SIGNATURES ON NEXT PAGE
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9 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written.

Contractor City of Sonoma
By: _______________________________ By: _______________________________ Name: President or CEO City Manager
Date: ________________________ Date:__________________________ Agenda Item #9.2:

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EXHIBIT A

CONTRACTOR PROPOSAL AND PROPSAL SUPPLEMENT
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SUBMISSION DEADLINE:

October 25, 2023 @ 2:00 pm

CITY OF SONOMA
Advanced Meter Infrastructure Project
PREPARED BY:

Adam Arevalo
AMR/AMI Solution Specialist
Ferguson Waterworks
E: [email protected]
P: (858) 335-5392
7601 14th Ave
Sacramento, CA 95820
Request for Proposal
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project

TABLE OF CONTENTS
Section 1: Executive Summary............................................................................................................................. 3 Section 2: AMI Complete Solution Overview.................................................................................................... 7 o Proposed Meters, Endpoints, Software................................................................................................... 7 Section 3: Response to All Technical and General Specifications................................................................. 12 Section 4: System Pricing..................................................................................................................................... 20

APPENDICES
Appendix A: List of All Product Manufacturers and Subcontractors ............................................................. 21 Appendix B: Client Reference List...................................................................................................................... 25 Appendix C: Ferguson Background and Qualifications .................................................................................. 30 Appendix D: System Pricing Breakdown .......................................................................................................... 33 Appendix E: Alternate AMI Solution Overview ................................................................................................. 37 Appendix F: Propagation Studies ....................................................................................................................... 50 Appendix G: Cell MIU............................................................................................................................................ 60 Appendix H: Neptune 360 Training Overview.................................................................................................. 63 Appendix I: Project Approach and Training ...................................................................................................... 65 Appendix J: Resumes for Key Personnel........................................................................................................... 73 Appendix K: Proposed Implementation Schedule............................................................................................ 77 Appendix L: Product Specification Sheets ........................................................................................................ 79 Appendix M: Product Warranty Sheets.............................................................................................................. 117 Appendix N: Required Certificates ..................................................................................................................... 128 o Contractor’s License ................................................................................................................................. 129 o California DIR ............................................................................................................................................. 130 o Good Standing........................................................................................................................................... 133 o Insurance.................................................................................................................................................... 134 Appendix O: Clarifications and Exceptions ....................................................................................................... 135 Please use the Bookmark tool to
navigate through the response.
2 Agenda Item #9.2:

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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project SECTION 1: EXECUTIVE SUMMARY
Thank you for the opportunity to submit the accompanying response for the City of Sonoma (City) Advanced Meter Infrastructure (AMI) Project Request for Proposal (RFP). Ferguson Waterworks (Ferguson) is focused on building a stronger partnership and understanding the complexities that challenge our customers. Ferguson will be the prime material supplier, providing Neptune manufactured meters, endpoints, hardware, and software. For this proposal, Ferguson is proposing a Cellular AMI solution utilizing the Neptune R900® System. Ferguson has thoroughly reviewed the requirements of the RFP and is confident that you will find us skillfully qualified to suit your City’s immediate and future needs.

Neptune’s FirstNet® R900® Cellular solution supports a flexible tailored AMI solution by leveraging the nationwide wireless network of FirstNet®. With an easy deployable solution, the FirstNet® R900® Cellular endpoint will allow the City to start collecting meter data immediately for both current and future needs.

Additionally, Ferguson will provide project management and training on the Neptune® 360™ inclusive of FirstNet® Cellular technology. We see the deployment of a Neptune metering system as a long-term partnership between Ferguson and the City of Sonoma, but this is by no means a new partnership.

Ferguson has supported the City of Sonoma’s current Neptune AMR system for almost 20 years.

When choosing a vendor for an AMI system, the City wants to know 2 things. The first is that the system will work and will last the expected life of the system. How do you know a manufacturer’s radio will last 20 years unless you’ve seen it perform in the field. The City of Sonoma currently has radios in their system that were manufactured in 2003. It is also important that the system will be able to remain the same over that time without any forced migration of meters or endpoints adding untold amounts to the actual cost of the system. Neptune prides its systems and technologies with being backwards compatible. That is why the City is still able to read those 20-year-old endpoints with the Neptune’s latest software and meter reading equipment. Other manufactures may require you to upgrade endpoints and can only be read with their latest hardware. In some cases, these manufactures have forced customers to replace all the endpoints in their system due to obsolescence. The second is that the system will be supported if anything should go wrong. Everything from computers crashing, to assisting the City with data logging meters, Ferguson and Neptune have helped the City not only make sure they can read their meters but provide the best customer service to your customers. Over the life of the City’s AMR system, Ferguson and Neptune have proven to be reliable partners in both providing reliable products and service.

If the City wishes to utilize acoustic leak detection, Ferguson is proposing the FCS PermaNET SU. Ferguson has selected FCS as a partner, because the PermaNET SU provides several advantages over other acoustic leak detection systems like those built into meters themselves. Systems built into meters have a shorter range and rely on a high density of listening devices which can pose problems in areas where there are greater distances between meters or a low density of meters. Often these systems do not even classify noise as a leak, but as a suspected leak. The FCS solution only needs one listening device to hear a leak. If multiple devices hear a leak, the loggers can perform an autocorrelation to give the customer a starting point of interest for the leak. Other listening devices will just tell you that a leak is between devices with no reference as to where in the line between those devices the leak may be. That means you still need to manually find the leak. The FCS loggers are also specialized for acoustic leak detection. Since they are made specifically for acoustic leak detection, they have features like adjustable thresholds for different pipe materials and sizes and the ability to apply filters if the loggers are near things like transformers, zone valve, PRV, etc. so any noise is not flagged as a leak. Finally, because they are only transmitting acoustic leak data, they can capture a pure audio file for review that has not been compressed. 3 Agenda Item #9.2:

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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project Below, we point out the unique advantages that position Ferguson above our competitors. • Advantages of the Ferguson Partnership and Neptune System:
o No New Software Integrations.
 The Neptune 360 software is the same software the City is already using. All integrations are currently in place and functioning. The City will just have access to additional reports and features that come with the increased meter data. This is key to smooth transition. No other vendor can commit to this. o One reading platform for everything.
 While the AMI system is being installed, you will only need to read in one software.

Any meters with AMI endpoints will have the reads automatically appear in the Neptune 360 software for billing. All other meters will appear on the mobile app for drive-by reading just as the City does now.
 If there is ever a need to read using the mobile backup, only the Neptune 360 software is required and not separate software for AMR and AMI. o Proven reliability.
 As mentioned previously, Ferguson and Neptune have provided proven customer support and product reliability over the life of the AMR system. o Unparalleled and easy to reach support.
 Neptune and Ferguson have in-state support specialists and run support lines.  The Neptune 360 software has a built-in chat window to talk directly with a Neptune support specialist.
 Multiple levels of support mean the City will always be able to get a hold of a support specialist when needed.
o Migrate at your own pace.
 If the City determines a full changeout is too costly, there are several options the City has to reduce the cost of the system.
• New meters do not need to be replaced but can be retrofitted to read in the chosen AMI system.
• The City can change out as much of the system as possible, continue reading the remaining meters AMR, and then slowly change out the remaining meters over a longer period of time all while reading both the AMR and AMI portions of the system in the same software. • Advantages of the Neptune R900C Endpoint:
o Proven Technology Currently Functioning in your System.  We can also show you that the R900C endpoints will work in your system because it already has. An R900C endpoint was installed on 10/16 and has been communicating even though it is just placed in a box with a concrete lid instead of mounted to the bottom of the lid or with a through the lid antenna. Even not following proper setup the R900C is able to communicate with the Cellular network.

In fact, that endpoint has already identified a potential leak for that customer. Please see Cell MIU in Appendix G.
o Only Cellular Endpoint on FirstNet.
 The R900C is the only Cellular water meter endpoint on the FirstNet network providing enhanced security, protection from network congestion, and data prioritization.
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project  FirstNet runs on its own dedicated Frist Responders network managed by AT&T, but which is completely separate from AT&T’s commercial wireless network that our competitors are offering.
o FirstNet is a network that will last the life of your system.  When the Cellular providers shut down the 3G network, many utilities were stranded with Cellular endpoints that no longer worked.  There are 20 years remaining on their contract with the government to maintain the FirstNet network meaning the network will be maintained for the life of your AMI endpoints. There is no fear of a network shutdown affecting your Cellular endpoints as technology advances from 2G to 3G to 4G to 5G to 6G and beyond that could present themselves with AT&T’s commercial network.
o No Additional Programming or Devices Required for Installation.  There is nothing on the meter or register that needs to be programmed at installation allowing for easy installation and replacement.  The R900C endpoint connection to the FirstNet network can be verified with a free mobile application and does not require external hardware to verify the connection or for programming.
o No Missing Data with Reliable Network Connection and Unparalleled Data Backfill.  With traditional fixed based system, we often see some meters that are on the fringe of coverage and will either not call in every day or not provide all the hourly data.

With the Cellular endpoints, we can cover all the city’s meters. If the R900C misses one or more synchronizations with the network, it can backfill up to 96 days of data.

That means as long as an endpoint connects to the network once in a 96-day period, no meter data will be lost.
o Adjustable Sync Times.
 The R900C Endpoint transmits data 4 times per day, but the transmission windows are adjustable. Allowing the City to customize when the endpoints allowing the City to control when read/flag data is updated.
o Mobile Backup.
 If the R900C does not synchronize for 3 days, it will begin transmitting a mobile (AMR) signal that can be read with the current meter reading hardware you already have.
 The R900C will continue to try to connect to the Cellular network while transmitting the mobile message, so there is no need to re-program the endpoint. o No system maintenance.
 They City does not want to risk a prolonged network outage or having to maintain infrastructure. Cellular endpoints provide a reliable network connection without the city needing to maintain a collector or the risk of a collector being down for an extended period. Even with an AMI services program, fixed-based collectors provided by manufacturers will need to be repaired or replaced during the life of the system and can lead to loss of data, affect meter reading, and add unforeseen costs.
• Advantages of the Mach10 Meter:
o Bronze Body made in Neptune’s Alabama foundry.
 Meters with plastic meter bodies may seem like a cheaper option but are easy to damage with cross-threading and the bodies can even be damaged by any shifts in the meter box. Even if covered under warranty (it typically is not), it ads labor, cost, and time to the city to replace these meters.
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project  Cross threading issues are bad enough that Cities like American Canyon have started to move away from plastic meters even though they are not made by the same company as their endpoint manufacturer.
o Only large static meters with a replaceable UME.
 Similar to the large meters the City has now, the commercial and industrial Mach10 meters have a replaceable UME.
 That means the City is able to replace the measuring elements of the meter by simply removing the top plate of the meter and replacing it with a new one. This saves immensely on the time and labor required to replace an entire large meter. o Industry leading sampling rate.
 The Mach10 meters has an industry leading sampling rate of four times per second ensuring the most accurate reading.
o No Test Mode.
 Unlike some other meters, the Mach10 does not need to be put into a test mode prior to meter testing. Can you really trust the reads from a meter that needs to be put into a different mode to test accurately?
Summation
Though some manufacturers may wave a low-cost solution in front of you, a quick Google search can bring to light some of the massive pitfalls of product obsolescence, creating exponential future expenses with a product transition. A partnership with Ferguson and Neptune will eliminate the headache that usually accompanies a meter change out program. We aim to save you from the performance pitfalls, disadvantages, and time-consuming hidden costs that an unsuccessful project with a different contractor could cost you.

Above all, Ferguson and Neptune appreciate the chance to showcase our capabilities. We hope that we convey, through this proposal, the unique advantages of the FirstNet® R900® Cellular solution. Our goal is to exceed expectations – those of the selection committee, your leadership, and your water customers – for years to come. If you have any questions concerning our qualifications, please do not hesitate to contact us for clarification. The main contact for this RFP response will be Adam Arevalo, whose contact information is below.

Sincerely,
Mike Balla, Area Sales Manager
Ferguson Waterworks | Meter & Automation
Adam Arevalo
AMR / AMI Solution Specialist
Ferguson Waterworks-Meter & Automation Group
7601 14th Ave
Sacramento, CA 95820
P: (858) 335-5392
E: [email protected]
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project SECTION 2: AMI COMPLETE SOLUTION OVERVIEW

PROPOSED METERS AND REGISTER
NEPTUNE MACH 10® ULTRASONIC METER
For your project, we are offering the MACH 10® Ultrasonic Meter available in 5/8-12” sizes. The M \ACH 10 Solid State Ultrasonic water meter features no moving parts, ensuring continued accuracy and performance over the life of the meter and maximum revenue generation from your metering program. Its high-resolution measurement allows you to accurately capture extremely low flow rates, while a rugged, lead-free bronze main case adds to its long-term performance. The MACH 10 with the R900i™ features interleaved messages to support AMR and AMI simultaneously.

MACH 10® SOLID STATE ULTRASONIC WATER METER
Key Features
o Available in sizes: 5/8”, ¾”, 1”, 1-1/2”, 2”, 3”, 4”, 6”, 8”, 10”, 12” o UL listed and FM approved
o 8-digit remote meter reading
o Advanced flags: leak, reverse flow, excessive forward flow, and low battery detection o Maintenance-free
o IP-68 rated, fully potted electronics and battery for submersion in flooded meter pits o Long-life lithium battery with capacitor
o Simultaneous mobile and fixed network reading capabilities with no end point programming required o Ideal for combined potable and residential fire service applications o 20-year battery life for residential sizes
MACH 10® Small
( ⅝”, ¾”, and 1”)
MACH 10® Large
3” through 12”
MACH 10®
Intermediate
1½ ” and 2”
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project NEPTUNE® E-CODER® SOLID STATE ABSOLUTE ENCODER
The Neptune® E-CODER® solid state absolute encoder register provides consumption data, including insight into flow direction, flow rate, and leak status – all without the need for a battery. The integrated-circuit design of the E-CODER register ensures one data source for both visual and remote reads with no possibility of mismatch.
o Leak, tamper, and reverse flow flags for improved operational efficiency
o Easy-to-read 9-digit LCD
o On-screen flow rate and flow direction for streamlined diagnostics NEPTUNE R900® CELLULAR ENDPOINT
Neptune’s Cellular endpoint is part of Neptune’s portfolio of “Managed Services” products designed to reduce the network infrastructure investment that utilities face when establishing and migrating to AMI networks. The deployment of Cellular endpoints allows utilities to leverage the coverage of the FirstNet® Cellular network throughout the service territory with no operational burden.

Through its innovative design and the Neptune® 360™ head-end platform, the Cellular endpoint supports both AMI and back-up mobile AMR meter reading without any reprograming of the endpoint. The R900® Cellular endpoint interrogates the meter register for consumption and event data, such as reverse flow and continuous leak detection events, every 15-minutes and transmits the data via the FirstNet® Cellular network to the Neptune 360 head-end system at a default setting of every 6 hours.

It is a two-way communication device allowing for remote firmware updates to provide its users with future product enhancements and functionality. Business continuity is ensured with the endpoints 96 days of storage and automatic backfill functionality. The R900 Cellular endpoint is easy to install with no programming required. A magnet swipe across the endpoint’s housing is the only thing required to activate the device. Installation and Cellular signal quality can be quickly verified with the Neptune 360 Field Manager app that is compatible with both Android and iOS devices. location. The Field Manager app is not required for endpoint installation, but it is useful to verify a valid meter reading and good Cellular network connectivity at the installation location. The app replaces the need for the utility to purchase and maintain any special handheld programming devices and is provided to all our utility customers at no charge.

Neptune’s R900 Cellular endpoint has a single mode of operation transmitting over the FirstNet Cellular network at predetermined intervals. This single mode of operation ensures that there is no opportunity for human error in the configuration and programming of the endpoint during installation. Additionally, the endpoint has a consistent and predictable battery life ensuring its operation for 20-years. From the factory the endpoint is active and transmitting at predetermined transmission intervals for operation on a Cellular network to provide time synchronized 15-minute meter reading data as well as a backup mobile reading method.

E-CODER® Solid State
Absolute Encoder
R900® Cellular Endpoint
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project Neptune’s R900 Cellular endpoint will enable the City to leverage the FirstNet LTE-M Cellular network to provide reliable connectivity for meter reading data and alerts across its large service territory. Neptune’s Cellular endpoint is available in pit and wall form factors to support deployment in pits, vaults, walls, and poles.

NEPTUNE R900® CELLULAR SOLUTION WITH FIRSTNET®

Our proposal is based on Neptune’s FirstNet R900 Cellular AMI Solution the City’s service locations, with no operational burden of a fixed network, and with an embedded security and assured quality-of-service.

Neptune’s Software as a Service (SaaS) is the proposed model in which Neptune’s Application is delivered on a subscription basis and managed remotely via an online network. Neptune 360 is a web-based platform that is accessible from any location for users that have a registered email and password, and a PC with internet access.

The key components for Ferguson Waterworks and Neptune’s proposed offering of products and services to enable the City to implement a Cellular Network are:
o Neptune’s R900 Cellular endpoint with Quick Disconnect o Neptune 360 cloud-based common head-end platform offered in a Software-as-a-Service (SaaS) model including:

Cellular Cellular
• Neptune’s R900 Cellular endpoint
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project Neptune utilizes Amazon Web Services (AWS) as its hosting provider. Neptune selected Amazon Web Services (AWS) due to its years of experience in designing, constructing, and operating large-scale data centers. Neptune’s Cellular AMI solution leverages the nationwide wireless coverage of FirstNet for an infrastructure free deployment, enabling utilities to focus on the business of water. In leveraging the 4G LTE “cloud-based” Cellular network. FirstNet’s® dedicated infrastructure only supports approved hardware, such as Neptune’s R900 Cellular endpoint, which eliminates network congestion from commercial traffic.

Additionally, FirstNet provides deployment of mobile infrastructure assets during emergencies, such as hurricanes, to ensure continuity in network service during a crisis. Neptune’s FirstNet® Cellular R900 AMI Solution does not require the installation or the maintenance of Gateway Collectors or Repeaters.

AMI is easily deployed, scales well for a wide range of Residential & C&I-meter applications and provides robust security and redundancy in the most extreme weather conditions. The 4G LTE-M1 technology is an innovative Low Power Wide Area (LPWAN) technology that provides enhanced coverage, longer battery life, and carrier-grade security.

The R900 AMI System operates within FCC Part 15.247 regulations for devices operating in the 902MHz to 928MHz ISM unlicensed band utilizing a spread spectrum technology to avoid interference. Wireless transmissions are protected by various means including a redundancy check to eliminate the possibility of reading corruption during transmission. No FCC licenses are required to operate in the 902-928 MHz ISM band which allows for a hassle-free deployment compared to a licensed frequency system.

Neptune 360 continuously collects reading data from all endpoints reporting into the system. If unscheduled or other special reads are needed, City personnel will access the Neptune 360 application to view the data. If for some reason the endpoint is not being heard over the network, the endpoint information can be sent our Neptune 360 mobile application and field technician can data log the unit with the use of the R900 Mobile Data Collector. If the endpoint isn’t transmitting, the reading can be visually captured and automatically sync’d into the office application through Cellular or Wi-Fi technology.

NEPTUNE® 360™ DATA MANAGEMENT PLATFORM
Neptune® 360™ is offered as a Software-asa-Service (SaaS) model that is hosted in the U.S. This provides utilities with a scalable,
reliable, and secure data management
solution without the burden of infrastructure
and IT resources for all software
management activities. Monitored 24/7 from
a world-class data center, Neptune 360
provides the highest level of security,
redundancy, and disaster recovery services.

Neptune 360 provides a complete view of
metering data and analytics while delivering the highest level of performance and application stability in support of utilities billing processes. On-demand access to more accurate critical data is provided and visible across departments to quickly identify potential leaks, excessive consumption, and reverse flow – improving customer response time and enabling proactive and efficient issue identification and resolution.

All data can be viewed in a single user interface for any read method regardless of whether it’s Mobile AMR, Fixed Network AMI, Cellular AMI, or a combination of any. 10 Agenda Item #9.2:

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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project The platform has data storage capabilities for warehousing, cleansing, and processing all data received from various field metering and collections devices prior to data usage. It stores real-time online metering data for 24 months for long-term data analysis, and additional years of data storage is available upon request. The platform comes equipped with Application Programming Interfaces (APIs) specifically designed for sharing and seamlessly integrating a variety of third-party software applications for smart water automation. Such APIs include Billing, Customer Engagement, Hydraulic Modeling, Distribution system sensor management as well as other applications. The annual SaaS subscription includes an unlimited number of user licenses and concurrent users. Each user must have an email address for accessibility to the system.

APPROACH TO CYBERSECURITY
The proposed Neptune 360 solution is a cloud-based common head-end platform that is hosted in the U.S. This provides utilities with a scalable, reliable, and secure data management solution. The annual SaaS subscription includes an unlimited number of user licenses and concurrent users. Each user must have an email address for accessibility. This is a security measure to aid with forgotten passwords and password resets. Monitored 24/7 from a world-class data center, Neptune 360 provides the highest level of security, redundancy, and disaster recovery services.

FirstNet® is the nationwide public safety broadband network built with and for First Responders (Primary) and those who support them (Extended Primary). Water utilities and their suppliers, such as Neptune Technology Group, are classified as Extended Primary. FirstNet data is routed through a separate, core network apart from commercial traffic allowing for data prioritization over commercial traffic, enhanced cybersecurity, and protection from network congestion. FirstNet also provides augmented coverage with dedicated network resources.

PREVIOUS INTEGRATION WITH SPRINGBROOK
Neptune 360 integrates with more than 200+ CIS/Billing software vendors, to ensure the successful transfer of meter reading data. The application has the method to import and export files for billing processes. The City already utilizes the Neptune 360 software with Springbrook for meter reading and billing.
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project SECTION 3: RESPONSE TO ALL TECHNICAL AND GENERAL

SPECIFICATIONS

1. Metering Infrastructure

1.1. Proposal shall be for meters equipped with ultrasonic measurement technology. A design that incorporates no moving mechanical parts inside the meter.

Comply. The MACH 10® ultrasonic water meter features solid state metrology with no degradation of accuracy over time and no moving mechanical parts. Combined with a corrosion-resistant, lead free, high-copper alloy maincase, the MACH 10 is built to withstand demanding service conditions and deliver sustained accuracy over the life of the meter.

1.2. The register shall read in US Gallons.

Comply.

1.3. Meter and registers must be capable of directly interfacing with various independent AMI End Point Transmission Devices without the need for any on-site register programming.

Modification. Neptune publishes specifications for its MACH 10 water meter protocols to allow AMR/AMI vendors to determine and claim compatibility with our registers. The MACH 10 register supports protocol for maximum compatibility and flexibility. Neptune cannot directly control what protocols or functionality are supported by endpoints and systems not manufactured or developed by us. However, as long as the endpoint is utilizing the published Neptune protocol, they should be compatible with Neptune registers.

Neptune has successfully worked on projects with multiple competitive AMI and AMR systems, both from a supply and services perspective, including Itron, Sensus, and Aclara. Upon selection by the City of the AMI vendor, Neptune will work the City to test and validate compatibility. MACH 10 is only field programmable if it has a TouchCoupler for Sensus protocol.

1.4. Meters shall meet current Safe Drinking Water Act lead free standards.

Comply.

1.5. Meters shall comply with all American Water Works Association (AWWA) standards including but not limited to: C700, C701, C702, C707, C710, C712 or C713.

Comply. Neptune certifies that all meters comply fully with the AWWA standard specification C700, C701, C702, C703 and C707, latest revision, requirements for construction and pressure loss. MACH 10 meter performance exceeds the AWWA C715 flow and accuracy standards for ultrasonic meters.

1.6. Meters 2” in size and larger must be equipped with valves for in-line test provisions. All meter assemblies shall be tested and shall be in compliance with the requirements of the latest revision of the AWWAStandards.

Comply. Neptune’s test processing complies with the latest revision of AWWA standards to assure ISO 9001 compliance. In-line test valves can be provided, but further discussion required.

1.7. Required to be waterproof.

Comply. The MACH 10 is fully submersible and a potted device that adheres to the IP68 standard.

1.8. No wire splicing of any kind is permissible during installation (NICOR or similar connectors ok) Comply. The R900 endpoints are connected to the register via a 3-conductor wire interface.

1.9. Provide wire protection against gophers and varmint.

Exemption. Neptune makes no specific provisions for rodent proofing connector cables.

1.10.The preferred meter lid replacement is Old Castle Fibrelyte or equivalent. Meter lids must be traffic rated when in a vehicle travel way.

Comply. DFW traffic rated polymer lids with AMI recess. See Product Specification Sheets in Appendix L. 12 Agenda Item #9.2:

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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project

1.11.All equipment must comply with current Federal Communications Commission (FCC) requirements.

Comply. Neptune’s R900 Cellular endpoint operates within FCC Parts 15.247 and 27 regulations. The endpoint is PTCRB certified and utilizes the FirstNet Cellular network, which is only available to authorized FirstNet users and provides enhanced network operations, especially during events causing possible network data congestion.

The system proposed must operate on a dedicated, FCC licensed frequency or cell system. If a repeater or booster is proposed, define how these components will affect system functionality.

Not applicable to the Cellular solution- The Cellular solution relies on the existing Cellular infrastructure.

1.12.The AMI End Point Transmission Device shall be designed to have a battery life of 20 years or more.

Comply. The life expectancy of the proposed AMI hardware solution is 20 years. The R900 endpoint has a 20-year warranty (10 years full, 10 years prorated) based on a single mode of operation which allows for a predictable battery life. This single mode of operation includes all the features of the R900 endpoint as proposed by Neptune in this RFP, and there are no features that limit or change the warranty.

1.13.Each End Point Transmission Device shall function as a true two-way network and allow on-demand real-time data requests from the AMI and/or meter data management software.

Modification. The Cellular endpoint is a two-way communication device. The R900 Cellular endpoint does not provide support for a user-initiated on demand read command from the head end system directly to the endpoint. The R900 Cellular endpoint provides for continuous 15-minute meter data delivered to the head end system four (4) times a day. Neptune continues to expand the R900 Cellular endpoint’s portfolio of features and functionality. On-demand read, functionality is on the product roadmap for future availability.

1.14.The two-way water End Point Transmission Device shall provide top-of-the- hour, time synchronized hourly reads.

Comply. Neptune’s R900 cellular endpoint comes in one mode of operation with the endpoint capturing consumption data every 15 minutes. However, the endpoint does allow for changes to its transmission schedule without any impact to the endpoint’s battery life and 20-year warranty.

1.15.Each AMI End Point Transmission Device clock date & time settings shall be updated to match reference date & time that shall be regularly provided to the meter.

Comply. The Cellular endpoint’s clock is synchronized from the Cellular network with every transmission to the head end system, which occurs 4 times a day, and provides an accuracy of +/- 1 second.

1.16.The End Point Transmission Device shall be capable of storing meter data including date and time stamps down to 15-minute intervals for a minimum of 60 days in non-volatile memory.

Comply. The R900 Cellular endpoint has a single mode of operation, storing up to 96 days of 15- minute consumption and event data.

1.17.All End Point Transmission Devices shall have the capability to receive and process commands and system firmware updates to eliminate remotely the need to manually perform the update function at each locale. AMI modules must support group firmware updates to reduce system maintenance time.

Modification. FOTA operations are performed by authorized Neptune personnel working closely with the city personnel to ensure quality and consistency of results and reduce the burden on the city.

Configurable endpoint parameters can be updated by the city through the Neptune 360 HES. The HES allows configurations to be assigned to an endpoint or group of endpoints for ease of use. Configurations changes are limited to be within reasonable boundaries that should not impact the ability of the City to perform desired functions (i.e., the system will not allow several configuration changes to the same unit or group of units in the same day).
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1.18.The AMI End Point Transmission Device shall employ actionable alerts for all of the following:

2.15.1. Tamper Alert or Meter disconnected

2.15.2. Invalid Read

2.15.3. Small Leak Detected

2.15.4. Large Leak Detected

2.15.5. Continuous flow detected (number ofdays)

2.15.6. Intermittent flow detected (number of days)

2.15.7. No Flow detected – Specific period of time set by the City

2.15.8. Reverse Flow / Backflow

2.15.9. High Flow Rate Detected – Specifics set by the City

2.15.10. Battery Health – for preventative maintenance
Comply. Neptune’s R900 endpoints provide the above-mentioned alerts including battery health for the proposed MACH 10 ultrasonic water meter.

1.19.The Data Collectors shall communicate on demand to AMI End Point Transmission Devices.

Not applicable. The proposed Cellular-based AMI solution does not require a network infrastructure.

1.20.The Data Collectors Software shall allow self-diagnosis of any problems associated with the backhaul of the communication system.

Not applicable. The proposed Cellular-based AMI solution does not require a network infrastructure.

1.21.If proposing a radio frequency network, the onsite Head End Server or Hosted Server shall act as the central collection point for the data within the system. The server collects data from all of the Data Collectors and stores the gathered data in a secure database.

Comply. Neptune 360 collects and stores meter reading transmissions.

1.22.Once data is stored and analyzed, the data shall be available for display via an easy-to-use web based graphical interface.

Comply. Neptune 360 software includes an intuitive Graphical User Interface (GUI).

1.23.If proposing a radio frequency network, the proposal should discuss head end server options.

Comply. Neptune 360 platform is a hosted solution which all management of the software is the responsibility of Neptune. All server hardware components are included in the subscription service, and it is not the responsibility of The City.

1.24.The data will be available via a user interface that will allow for analysis, as well as bill generation.

Comply. Neptune 360 Customer Inquiry screen provides a comprehensive view of all metering asset information, premise information, present and historical meter readings and a view of trending consumption patterns. Neptune’s platform comes equipped with Application Programming Interfaces that can be exposed for data transfer for billing integrations.

1.25.Proposal shall discuss if and how the AMI system collects, retrieves, and analyzes acoustic leak detection and pressure data.

Comply. The R900 Cellular endpoint transmits 15-minute interval data with a default schedule of every six hours. The R900 system architecture provides near real time data back to Neptune 360 so that as readings are received from the endpoints, the data is transmitted for viewing at the HES.

Additionally, Neptune’s MACH 10 ultrasonic meter will have a pressure measurement option with expected availability in 2024 which can be used in residential locations where pressure measurements are desired. This meter will leverage the R900 Cellular endpoint to deliver pressure data to Neptune 360 for viewing and analysis.
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project Ferguson is also providing an optional acoustic leak detection add on utilizing the FCS PermaNET SU.

We have proposed pricing based on two different quantities. These devices are capable of being moved around the system and can utilize remote correlation to localize the leak position. Metering systems that claim to provide acoustic leak detection through their meters can maybe tell you if there is a leak somewhere between two meters, but you still need to manually determine where that leak is. The FCS PermaNET SU will tell you how far that leak is from the loggers that hear it.

2. Meter Data Management Software

2.1. The Meter Data Management Software shall manage and archive data for five years such that it can be accessed by any City computers, handheld devices both locally and remotely via the web.

Comply. Neptune’s 360 Head End System (“HES”) stores a rolling twenty-four months (2 years) of historical data. Longer data retention for online data is available if requested by the utility (i.e., 5 or 10 years of data storage can be provided). Additional fees may apply.

2.2. The Meter Data Management Software must have flexible meter reading data formats that are compatible with the City current billing application (Springbrook) Comply. The Neptune 360 platform integrates with 200 + CIS/Billing software vendors including Springbrook. Neptune’s software platform can handle three different modes of operations for data transfer purposes between Neptune and the CIS/Billing vendor such as, manual transfer file, or automated via SFTP or APIs integration. The City is currently reading with Neptune 360 and Springbrook.

2.3. The Meter Data Management Software shall be used to generate reports; view demand graphs, determine usage patterns, enforce watering restrictions, zone analysis, etc.

Modification: Neptune 360 Platform provides system health dashboard that assist with analyzing overall system performance to include endpoint health, collector health, and system wide demand consumption analysis. In addition, reports such as high consumption, days of consecutive flow and many others assist in determining usage patterns. Zone analysis can be achieved through groups in Neptune 360 based on cycle/route, geographic area, meter size, and more. Once the groups are created, the user can leverage them within all the reports to segment the data based on the groups created.

Neptune’s software roadmap will introduce additional features related to water conservation including water restriction reporting, program performance tracking, system-wide usage tracking to support government mandates.

2.4. Each AMI End Point transmission device generated alert shall be accompanied by the duration the alert has been active for, which shall be stored and optionally sent out by the server.

Comply. Timestamps and signal strength are included in the messages transmitted from the endpoint through the network which are stored in Neptune 360. Neptune’s 360 platform provides alert notifications via email for these types of events. The utility will have the option to configure the notification and specify customers to be notified of this information via email whenever an event is triggered. Users can opt in to receive notifications via email whenever an event is triggered.

2.5. The User Interface shall permit the sending of alert outages, tampering, out- of-bounds system operating parameters to appropriate City personnel via cell phone, pager or e-mail.

Comply. Neptune’s 360 platform provides alert notifications via email for these types of events. The utility will have the option to configure the notification and specify customers to be notified of this information via email whenever an event is triggered. In addition, a dashboard KPI meter is available for viewing the events along with a report of each endpoint that triggered an event. 15 Agenda Item #9.2:

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2.6. The vendor shall offer a secure web-based application for individual homeowner access to consumption data with mobile phone accessapp.

Comply. Neptune’s My360 consumer portal is a web application that can be accessed through a desktop, tablet, or smart phone with internet capabilities.

2.7. The homeowner shall have access to reports for yearly, monthly and hourly data and be allowed to set parameters for email or text alerts.

Comply. Neptune’s My360 Consumer Portal dashboard allows the end user to view hourly, daily, monthly, and yearly water consumption in a bar or line graph format. The date range toggle lets the user view up to two (2) years of usage history. My360 customer portal supports email and text message alerts.

2.8. Consumption data shall be correlated with climatological data.

Exemption: This feature in My360 Consumer Portal is currently not available but on the roadmap in a future release of the software.

2.9. Reports shall be available in graphical and table views for reading and consumption for various intervals.

Comply. Neptune's software platform presents tabular and graphical data for all interval consumption, meter reading and alarm data.

3. Installation

3.1. Water Meter installation shall be proposed as a cost line item with per meter unit type.

Comply. Concord has proposed cost line items for each meter size and type. o Standard installation shall be for meter and lid replacement without further modification of box; Comply. After discovering the various sizes of lids within the system, Concord has decided to distinguish the lid installation cost from the meter replacement cost. Concord's proposal is to separate the installation of the City-approved lid as a separate line item, which will be provided by the Prime Contractor.
o Non-standard installation shall be listed and include installation or replacement of entire meter box.

Comply. Concord's proposal is to include the installation of the City-approved box as a separate line item, which will be provided by the Prime Contractor.
o During installation all 5/8” meters will be replaced with 3/4” meters.

Comply. Concord will install 3/4“ meters provided by the Prime Contractor to replace all 5/8” meters in the water system, provided that the meter lay-length of each meter type are equal and are installed as a meter exchange without additional plumbing or modifications. o During installation contractor shall inventory upstream and downstream pipe materials of the meter.

This data will be included with GPS locations. Comply.

GPS Locations: Concord will provide precise coordinates for each meter replacement with accuracy within one foot of the actual meter location. It's essential to acknowledge that signal interference, arising from factors like buildings, structures, trees, radio interference, and satellite maintenance, may lead to some reduction in accuracy. Consequently, the contractor may only achieve sub-foot accuracy for 95% of the required meter service locations, with the remaining 5% having an accuracy range of 10 to 15 meters.

Pipe Materials Survey: Concord has submitted a separate cost estimate for conducting the pipe materials survey, distinct from the meter replacement price. The pricing for this survey is dependent on the condition that both water lines are easily accessible within the meter box and devoid of obstructions.
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project Pipe Material Testing Process:
o Locate the pipe within the meter box, if unable to visually determine the material type, hold a magnet against the pipe. If the magnet sticks to the pipe, the material is ferrous metal and the material is identified as Galvanized Iron. If the magnet does not stick, gently scratch the pipe surface with the screwdriver and use the characteristics below to determine the material type. o COPPER – scraping a copper pipe will reveal a shiny “new penny” color and will not attract a magnet. o GALVANIZED IRON – Scraping a galvanized iron pipe will reveal a silver/white color and will attract a magnet.
o LEAD– scraping a lead pipe will reveal a shiny silver/ white color and will not attract a magnet. The lead pipe is softer and will scratch easily.
o Pipe Not Accessible – If pipe material is not locatable within the meter box during initial pipe survey, at the request of the Owner, a revisit with additional fees to remove and replace the meter box or to locate and pothole the pipe material will be required.
o All City meter locations shall be submitted as a table of GPS locations and photographs with associated meter number and account number.

Comply. Concord will work with the City to define the data flow requirements in the integration workshops.

3.2If proposing a radio frequency network, the manufacturer of the selected AMI solution will perform the installation of the Head End Server/Computer and software.

Comply. Both the Neptune 360 and My360 hosted software programs with no on-premises server or programs. The City already utilizes the Neptune360 software and will simply have the ability to utilize more features and functions with AMI. The My360 software will be remotely set up in the same way the Neptune360 software was.

3.3 Submit plan for Data Collector installations and complete deployment.

Comply. See Propagation Studies in Appendix F.

3.4The manufacturer of the selected AMI solution will perform the installation of all infrastructure required to support the entire service area.

Comply. There is no infrastructure with Cellular solution.

3.5All field work shall be done between the hours of 8 am to 5 pm, Monday through Friday. No work shall occur on holidays.

Comply. Concord will perform replacement activities during the City-designated work hours for routine replacements not necessitating special accommodations. When necessary, night work is included in the scope of work for intermediate and large scheduled accounts with City approval.

3.6Installer will be responsible for capturing field data in a format that will allow automated upload of required data into the City’s billing software.

Comply. In the integration process the utility’s system of records is often referred to as the Host, and the corresponding outbound and inbound files are referred to as From-Host and To-Host files, respectively. From-Host files come from multiple sources to create work orders and to develop a comprehensive program management tool within Peak Workflow.

From-Host data file requirements inbound to Peak Workflow (WOMS) are:
o CIS data file
o GIS including Lat and Long of parcel or meter.
o Billing cycle calendar for blackout days.
o Meter Manufacturer File for inventory management, including all new serialized product being implemented into the project.

To-Host file exported to a SFTP site (.csv or .xlsx) for processing into the utility billing system. 17 Agenda Item #9.2:

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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project

3.7List of total number of successful AMI system installations.

Comply. Over the past 17 years, Concord has successfully executed more than 250 projects, resulting in the replacement of over 3 million endpoints throughout the United States. A significant portion of these projects were carried out in both Northern and Southern California. Concord’s extensive portfolio demonstrates our commitment to delivering successful projects across California and beyond.

Completed Projects in CA Active Projects
Goleta Water District Greensboro
Montecito Water District Menlo Park
City of Oceanside Redlands
Redwood City Roseville
City of Santa Barbara Santa Monica
Truckee Meadows Water Authority
Vallejo
Winston-Salem

3.8Contractor’s license and registration with the California Department of Industrial Relations (DIR) is required to perform the installation portion of this proposal (this section). The City shall verify the current validity of the license with the California Contractors State License Board and the DIR registration as part of the award of contract process. This project is classified as a public works project and requires the payment of prevailing wages. Certified payroll submittals will be required.

Comply. Prevailing wage requirements are prevalent in the majority of projects Concord performs in California, and as a result, Concord has accumulated significant expertise in navigating the intricacies of DIR compliance.
o California “A” General Engineering License No. 931301 o DIR Registration No. 1000012574
General Specifications

4. Training/Customer Support

4.1. The Vendor shall be responsible for supplying and delivering the AMI System components complete, including training and ensuring the proposed AMI system is operational prior to deployment. This includes support for the development of an interface to the utility billing system and functional testing of the system.

Comply. See Neptune 360 Training Overview in Appendix H.

4.2. The Vendor shall have a proven program of professional project management to ensure successful system installation. Provide resumes for key managers involved.

Comply. See Project Approach and Training in Appendix I and Resumes for Key Personnel in Appendix J.

4.3. Project managers shall be experienced in managing the design, installation and optimization of systems. Project management experience shall include system integration and training support.

Comply. See Resumes for Key Personnel in Appendix J.
o Provide a proposed implementation schedule for a system such as that proposed here assuming an award date of November 1, 2023.

Comply. See Proposed Implementation Schedule in Appendix K.

4.4. Include a material procurement timeline in the proposed schedule and discuss an anticipated groundbreaking date.

Comply. See Proposed Implementation Schedule in Appendix K. 18 Agenda Item #9.2:

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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project

4.5. List turnaround time for customer service regarding:

4.6.1.Phone Inquiry
Comply. The city will receive the phone Inquiry. Concord will respond to water supply issues due to the new meter change out within a few hours after notification. Minor leaks will be addressed within 24 hours after notification.

4.6.2.Field fix for End Point Transmission Device, Cellular Network, Data Collector or Server Comply. Ferguson will coordinate the required field fixes to obtain endpoint data transfer for utility billing from the system.

5. Warranty

5.1. Provide the warranties and any services, including additional costs, your firm will offer to ensure system functionality and availability of system components for 15 years.

Comply. See Product Specification Sheets in Appendix L, Product Warranty Sheets in Appendix M, and information provided below.
o Neptune’s R900 endpoint has a 20-year (10 full and 10 prorated) warranty from the time of manufacture as outlined in the attached warranty statements. o Neptune’s 5/8” to 1” MACH 10® meters have guaranteed accuracy and electronic performance for a period of 20 years from date of shipment.
o Neptune’s 1.5” and 2” MACH 10® meters have a life expectancy of 20 years and have guaranteed accuracy and electronic performance for a period of 10 years from date of shipment. o Neptune’s 3” to 12” MACH 10® meters have a guaranteed accuracy and electronic performance for a period of 10 years (5 years full and 5 prorated) from the time of manufacture. o All MACH 10® maincases are covered in full for the life of the meter. Please refer to the attached Warranty Statements.

5.2. At a minimum, a 100% warranty on all equipment, software and labor on the AMI system will be in effect during the first 24 months following commissioning and acceptance.

Comply. Please see our response to item 5.1. above.

5.3. The End Point TransmissionDevices andDataCollectors shall have a 100% product warranty of at least 15 years from date of installation against any defects in materials and workmanship. The End Point Transmission Device and Data Collector Battery shall have 100% warranty for 15 years from date of delivery. Additionally, the End Point Transmission Device and Data Collector battery and electronics shall be warranted for an additional 5 years at a prorated replacement cost. The total warranted life of the End Point Transmission Device shall be 20 years.

Comply. Please see our response to item 5.1. above.

5.4. Provide a price for software support and upgrades following the initial warranty period.

Comply. Software support and upgrades included in yearly subscription fee. 19 Agenda Item #9.2:

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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project SECTION 4: SYSTEM PRICING
*Please see System Pricing Breakdown in Appendix D for a full breakdown.

METERS
Part Number Description Quantity Unit Price Unit Price w/Tax Total Price Total Price w/Tax Total $ 2,009,599.41 $ 2,190,481.44
Optional Register
Retrofit
RHXGXX E-Coder Register each $ 76.47 $ 83.35
N13966330 R900 CELL EP PIT 3FT QL

FNET ASY COMP INT ANT
each $ 117.65 $ 128.24

SOFTWARE
Part Number Description Quantity Unit Price Total Price Cell Software and Data Fees
N13099304 NEPTUNE 360 FNET CELL SaaS PF TR 4 2501- 5000 4628 $ 9.96 $ 46,074.31 N14099304 MY360 SUBSCRIPTION TIER 4, 2501- 5000 1 $ 5,333.33 $ 5,333.33 Recurring Fees $ 51,407.64
My360 Setup Fees
N14099203 MY360 SET-UP FEE 1 $ 1,675.00 $ 1,675.00
N14099201 My360 Training 1 $ 1,675.00 $ 1,675.00
One Time Fees $ 3,350.00
Year 1 Total $ 54,757.64

LIDS AND BOXES

INSTALLATION

OPTIONAL ACOUSTIC LEAK DETECTION
Total Total w/Tax
Package 1 $ 125,694.12 $125,694.12
Package 2 $ 233,576.47 $233,576.47
Part Number Description Quantity Unit Price Price w/Tax Total Price DFWB9C-4T DEEP

NHK-LID
DFW B9 Lid each $ 33.88 $ 36.93 *quantities to be determined after RFP
DFWB16C-4T DEEP

NHK-LID
DFW B16 Lid each $ 51.86 $ 56.53 *quantities to be determined after RFP
DFW1730C-4T DEEP

NHK-LID
DFW B30 Lid each $ 201.67 $ 219.82 *quantities to be determined after RFP
1000025 Christy B9 Box each $ 36.88 $ 40.20 *quantities to be determined after RFP
1000075 Christy B16 Box each $ 46.39 $ 50.57 *quantities to be determined after RFP
1000115 Christy B30 Box each $ 53.00 $ 57.77 *quantities to be determined after RFP
Description Quantity Total Price
Total Install Cost (less items w/ unknown quantities) $ 1,464,730.80 20 Agenda Item #9.2:

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LIST OF ALL PRODUCT MANUFACTURERS

AND SUBCONTRACTORS

APPENDIX A
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project APPENDIX A: LIST OF ALL PRODUCT MANUFACTURERS AND

SUBCONTRACTORS
MANUFACTURER QUALIFICATIONS – NEPTUNE TECHNOLOGY GROUP
Neptune is an AMR/AMI systems vendor with a
successful history for 130 years. As a leading provider of meter reading systems and water measurement
products, Neptune has continually focused on the
evolving needs of water utilities – revenue
optimization, operational efficiencies, and improved customer service. Our vision is to be viewed as the most valued partner of our utility customers and help them manage the world’s scarce water, energy, and human funding resources.

Neptune’s fully integrated manufacturing facility ensures dependable and dedicated support for all hardware, software, and support for mobile Advanced Meter Reading (AMR) and fixed-base Advanced Metering infrastructure (AMI) systems. All Neptune water meters meet or exceed American Water Works Association standards as well as all the revised requirements of the Safe Drinking Water Act (SDWA).

Accurate meter readings are guaranteed with Neptune’s absolute encoder technology — a field-proven meter reading concept first introduced in 1964. This solid foundation allows a seamless migration from manual data collection to handheld, mobile, and fixed network radio frequency systems. Neptune’s migration approach means you’ll never outgrow Neptune technology.

Neptune has approximately 700 employees in North America producing meter reading systems and water measurement products. Neptune’s state-of-the-art, ISO9001-certified, 300,000-square-foot facility in Tallassee, Alabama houses our integrated manufacturing, engineering, and support capabilities.

Additionally, Neptune opened its Atlanta based Innovation Center in the spring of 2017 with a focus on software and hardware development, including IT support.

KEY FACTS
o 715 employees located in the US, Canada, and Mexico
o 300,000 square foot manufacturing facility
o 100% lead free foundry
o 4000+ AMR/AMI reading systems deployed
o System hardware optimized for water applications
o Superior battery management
o Common software platform optimized for mobile and fixed network applications o Integrated RF MIU and absolute encoder technologies for Neptune meters o R900™ building block for Smart Water solutions - Supports fixed base AMI and back up mobile AMR o Cloud Based Data Management Software - offered as a Software-as-a-Service (SaaS) model AMI infrastructure support offered as Network-as-a-Service (NaaS) model 22 Agenda Item #9.2:

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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project SUBCONTRACTOR – CONCORD UTILITY SERVICES – METER INSTALLER Proposer Name
Concord Environmental Energy, Inc., dba, Concord Utility Services Business Address: 24619 Washington Ave., Suite 202, Murrieta Ca 92562 Licensing and Certification
California Class A General Engineering Contractors License No. 931301, Expiration Date: 4/30/2025
Minority Owned Business Status: WBE/WBENC certified
Point of Contact:

Levi Capaci, COO
Email: [email protected]
Phone No.: 949-945-8362

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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project EXECUTIVE SUMMARY – Company Overview
Established in 2006, Concord Utility Services is a California Corporation specializing in Automated Meter Infrastructure (AMI) and mass meter deployment within the water distribution sector. Headquartered in Murrieta, CA, Concord serves the national market with additional office locations in Phoenix, AZ, Coral Gables, FL, Las Vegas, NV, Houston, TX, and Winston-Salem.

Services Offered: Concord's primary mission is to support utilities, cities, municipalities, and districts with mass deployment installation services. Beyond installation, the company offers a comprehensive suite of system maintenance and upgrade services, including asset and system audits, asset mapping, conformance and standardization field work, and utility systems integrations. These services aim to create operational efficiencies, positively impacting billing, customer service, procurement, and field services.

Experienced Team: With 17 years of experience and over 3 million meter and endpoint installations, Concord boasts a dedicated team of industry experts. This team includes Project Managers, Project Leads, Field Technicians, Operations Analysts, Fleet Managers, Safety Coordinators, HR personnel, IT and Data Managers, and Quality Auditors who collaborate to ensure project success.

Concord has achieved successful integration with Munis on multiple occasions, including collaborations with the City of Victorville and the Phelan-Pinion Hills Community Service District, to highlight a couple.

Presently, we are actively engaged in the integration process with Munis for a project in Brentwood, California.

Utilization of Technology: Concord leverages innovative technology, notably Peak Workflow, a best-inclass Work Order Management System. This technology streamlines project management, work order management, field technician coordination, QAQC processes, and data management.

Effective Communication: The company prioritizes transparent communication with all stakeholders, including client representatives, utility billing departments, utility field services, meter shops, customer service teams, and AMI/meter vendors. Regular status meetings and 24/7 access to the Peak Workflow user interface provide real-time project insights, detailed work order information, route planning, inventory status, reporting, and more.

Standard Operating Procedures: Recognizing the uniqueness of each project, Concord collaboratively analyzes scope items, system conditions, and data during the planning phase. This collaborative effort with the client and project team results in tailored standard operating procedures encompassing installation training, workflow management, reporting protocols, QAQC processes, customer outreach strategies, and project implementation guidelines.

Quality Assurance/Quality Control (QA/QC): Standard operating procedures are seamlessly integrated into a Managed Workflow accessible via handheld devices for installation technicians. To ensure accuracy in both data and workmanship, every completed work order undergoes a comprehensive review by a quality auditor before being exported to the utility for billing.

Mission: Concord Utility Services is dedicated to providing effective solutions for projects at scale, assisting utilities in better serving their communities and customer base. Through its expertise, technology, and commitment to excellence, Concord contributes to the success and efficiency of water distribution systems across the nation.

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CLIENT REFERENCE LIST

APPENDIX B
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project APPENDIX B: CLIENT REFERENCE LIST

FERGUSON REFERENCES
Utility Name City of Margate
Utility Address 901 NW 66th Avenue, Margate, FL 33063
Contact Name Marta Reczko, Assistant Director Utilities Phone Number P: 954-884-3632 C: 615-585-1994
Project Scope (Qty) 17,000 endpoints: FirstNet AT&T Cellular AMI Utility Name City of Benicia
Utility Address 2400 East 2nd Street, Benicia, CA 94510 Contact Name John Gant
Phone Number 707-746-4297
Email Address [email protected]
Project Scope (Qty) 10,000 meters: Mach 10 with R900i
Utility Name City of St. Cloud
Utility Address 3100 Communications Road, St. Cloud, FL 34769 Contact Name Leslie Klein
Phone Number 407-709-3279 I 407-709-3279
Email Address [email protected]
Project Scope (Qty) 16,000 meters: T-10 with R900C
Utility Name City of Clermont
Utility Address 3335 Hancock Road, Clermont, FL 34712
Contact Name Adam Swanson
Phone Number 352-241-0178
Email Address [email protected]
Project Scope (Qty) 9,000 meters: Mach 10 with R900C
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project Utility Name City of Daytona Beach
Utility Address 201 Marion Street, Daytona Beach, FL 32114 Contact Name Juan Huerta
Phone Number 386-671-8519
Email Address [email protected]
Project Scope (Qty) 25,500 meters, T-10 with R900C
Utility Address
Utility Name Athens Clarke County
Utility Address 1025 Alexander Street, Athens, GA 30603 Contact Name James Kethley
Phone Number 706-613-3497
Email Address [email protected]
Project Scope (Qty) 45,000 meters: R900C
Contact Name James Kethley
Utility Name Bastrop County Water Control Improvement District #2 Utility Address 112 Corporate Drive, Bastrop, TX 78602
Contact Name Paul Hightower
Phone Number 512-321-1688
Email Address [email protected]
Project Scope (Qty) 3,000 meters: T-10 with R900C
Phone Number 706-613-3497
Email Address [email protected]
Project Scope (Qty) 45,000 meters: R900C
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project

CONCORD REFERENCES
Utility Name City of Victorville
Utility Address 14343 Civic Dr. Victorville, CA 92392
Contact Name Martin Cordero
Phone Number 760-617-5034
Email Address [email protected]
Project Start/End Dates Aug 2014 - Feb 2019
Project Scope (Qty) 34,000 Meter replacements 3/4" - 1" Utility Name Rancho Water District
Utility Address 42135 Winchester Rd. Temecula, CA
Contact Name Adolfo Mendez
Phone Number 951-296-6900
Email Address [email protected]
Project Start/End Dates Apr 2015 - Dec 2015
Project Scope (Qty) 43,000 Retrofits
Utility Name Cucamonga Valley Water District
Utility Address 10440 Ashford St. Rancho Cucamonga, CA 91730 Contact Name Robert Kalarsarinis
Phone Number 909-987-2591
Email Address [email protected]
Project Start/End Dates Apr 2016 - Mar 2017
Project Scope (Qty) 35,500 Meter replacements, 13,400 endpoint installations Utility Name Suburban Water Systems
Utility Address 1325 N. Grand Ave. Suite 100, Covina, CA 91724 Contact Name Nathan Au, P.E.

Phone Number 626-543-2561
Email Address [email protected]
Project Start/End Dates August 2010 - ongoing
Project Scope (Qty) 72,000 to date, small meter replacements (ongoing project approximately 6,000 per year)
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project Utility Name City of Glenora
Utility Address 1051 Sierra Madre Ave, Glendora, CA 91741 Contact Name Joe Velosa
Phone Number 626-335-6175
Email Address [email protected]
Project Start/End Dates April 2016 to March 2017
Project Scope (Qty) 8,300 Meters; 13,000 Radios and Lids Utility Name City of Oceanside
Utility Address 300 N. Coast Hwy. Oceanside, CA 92054
Contact Name Sara Davis
Phone Number 760-435-5830
Email Address [email protected]
Project Start/End Dates Sep 2020 - Ongoing
Project Scope (Qty) 43,000 Meter replacements 3/4"- 10", 5,000 retrofits Utility Name City of Greensboro
Utility Address 300 W. Washington St. Greensboro, NC 27401 Contact Name Brad Parhan
Phone Number 336-402-1778
Email Address [email protected]
Project Start/End Dates May 2021 - Ongoing
Project Scope (Qty) 90,000 Meters replacements 5/8" - 2"; 21,000 Retrofits 29 Agenda Item #9.2:

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FERGUSON BACKGROUND AND

QUALIFICATIONS

APPENDIX C
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project APPENDIX C: FERGUSON BACKGROUND AND QUALIFICATIONS
Established in 1953 and headquartered in Newport
News, Virginia, Ferguson Enterprises, LLC opened
with several locations dedicated to servicing smaller
plumbing contractors. From this modest start, we raised the bar for industry standards as the top-rated and largest wholesale supplier of commercial and residential plumbing supplies in the U.S. However, our expertise goes beyond plumbing. We are a diverse distributor that spans multiple businesses including metering, plant, waterworks, HVAC/R Fire and Fabrication, Facilities Supply, PVC, industrial, and more.

Ferguson's expansive product offering allows for the availability of material for on-time jobsite delivery and by leveraging the resources of a nationwide company. With 70 years of industry experience, Ferguson is one of the largest suppliers of water, sewer and storm management products and services to multiple segments of the waterworks sector.

When Ferguson deployed its first AMI project in 2008, the decision was made on a national level to invest in substantial sales, installation, and ongoing support resources for AMR/AMI projects with the Meter and Automation Group (MAG). This substantial investment of human and capital resources with a focus specifically on AMR/AMI has allowed us to partner with the top 5-meter manufacturers in the country. Our partnerships allow us to provide our customers with AMR/AMI Technology Experts, Meter Testing, System Installation, 3rd Party Data Analytics, Finance Solutions, and more. Ferguson’s MAG has 15 years of experience inclusive of Product Specialists, General, Area, and Sales Managers, IT Integration and Installation Project Managers, and Municipal Sales Associates for additional support. $29 Billion
Annual sales in FY 2022
36,000+
Associates
1,700+
Locations
Largest Distributor
Offering Customizable Solutions
70 Years of Operation
Over 1 Million
Customers Worldwide
37,000
Suppliers
Publicly Traded
Listed on NYSE & LSE
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project

FINANCIAL INFORMATION
o COMPANY LEGAL STRUCTURE: Ferguson is a Limited Liability Company (LLC). o HEADQUARTER’S ADDRESS: 751 Lakefront Commons, Newport News, VA 23606 o FERGUSON’S FEDERAL TAX ID: 54-1211771
o FERGUSON’S D-U-N-S NUMBER: 00-895-5171
o E-VERIFY: 1205487
o VERIFICATION OF CURRENT BONDING CAPACITY: Maximum amount of bond authorized to issue: $50,000,000 Single $200,000,000 Aggregate.
o BANK REFERENCE: Bank of America Acct: 3752290835 for all inquiries please visit www.bankvod.com
MAIN CORPORATE SITE: Ferguson is part of Ferguson plc,
which is listed on the New York Stock Exchange (NYSE: FERG) and the London Stock Exchange (LSE: FERG) and is in the FTSE 100 index of listed companies.

Ferguson’s earnings statements are located in Ferguson’s Annual Report at www.corporate.ferguson.com. Key sections include our businesses, investors, financial details, media, and sustainability.

There is also information on our strategy and links to our business unit websites. Ferguson’s Corporate
Site
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SYSTEM PRICING BREAKDOWN

APPENDIX D
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project APPENDIX D: SYSTEM PRICING BREAKDOWN
METERS
Part Number Description Quantity Unit Price Unit Price w/ Tax Total Price Total Price w/ Tax NEU1D1G1SG106 3/4 SL ULTRASONIC

STANDALONE GAL
493 $ 166.47 $ 181.45 $ 82,069.71 $ 89,454.85
NEU1C1G1SG106 3/4 ULTRASONIC

STANDALONE GAL
2310 $ 166.47 $ 181.45 $ 384,545.70 $ 419,149.50
NEU1F1G1SG106 1 ULTRASONIC

STANDALONE GAL
1410 $ 213.53 $ 232.75 $ 301,077.30 $ 328,177.50
NEU2A1G1SG106 11/2 X 13 ULTRASONIC

STANDALONE FLG GAL
139 $ 505.88 $ 551.41 $ 70,317.32 $ 76,645.99
NEU2E1G1SG106 2 X 17 ULTRASONIC

STANDALONE FLG GAL
108 $ 588.24 $ 641.18 $ 63,529.92 $ 69,247.44
NEU3B1G1SG108 3 FLG 17 LEN

ULTRA/MACH

STANDALONE GAL
11 $ 2,058.82 $ 2,244.11 $ 22,647.02 $ 24,685.21
NEU3D1G1SG108 4 FLG 20 LEN

ULTRA/MACH

STANDALONE GAL
96 $ 2,647.06 $ 2,885.30 $ 254,117.76 $ 276,988.80
NEU3F1G1SG108 6 FLG 24 LEN

ULTRA/MACH

STANDALONE GAL
47 $ 4,352.94 $ 4,744.70 $ 204,588.18 $ 223,000.90
NEU4A1G1SG108 8 FLG 20 LEN

ULTRA/MACH

STANDALONE GAL
12 $ 6,117.65 $ 6,668.24 $ 73,411.80 $ 80,018.88
NEU4B1G1SG108 10 FLG 26 LEN

ULTRA/MACH

STANDALONE GAL
1 $ 8,823.53 $ 9,617.65 $ 8,823.53 $ 9,617.65
N13966330 R900 CELL EP PIT 3FT

QL FNET ASY COMP INT
ANT
4628 $ 117.65 $ 128.24 $ 544,484.20 $ 593,494.72
Total $ 2,009,599.41 $ 2,190,481.44
Optional Register
Retrofit
RHXGXX E-Coder Register each $ 76.47 $ 83.35
N13966330 R900 CELL EP PIT 3FT

QL FNET ASY COMP INT
ANT
each $ 117.65 $ 128.24

SOFTWARE
Part Number Description Quantity Unit Price Total Price Cell Software and Data Fees
N13099304 NEPTUNE 360 FNET CELL SaaS PF TR 4 2501- 5000 4628 $ 9.96 $ 46,074.31 N14099304 MY360 SUBSCRIPTION TIER 4, 2501- 5000 1 $ 5,333.33 $ 5,333.33 Recurring Fees $ 51,407.64
Alternative LoRa Software Fee
N13980204 Neptune 360 AMI 2501-5000 4628 $ 3.33 $ 15,377.94 My360 Setup Fees
N14099203 MY360 SET-UP FEE 1 $ 1,675.00 $ 1,675.00
N14099201 My360 Training 1 $ 1,675.00 $ 1,675.00
One Time Fees $ 3,350.00
Year 1 Total $ 54,757.64
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LIDS AND BOXES
Part Number Description Quantity Unit Price Price w/ Tax Total Price DFWB9C-4T DEEP NHK-LID DFW B9 Lid each $ 33.88 $ 36.93 *quantities to be determined after RFP DFWB16C-4T DEEP NHK-LID DFW B16 Lid each $ 51.86 $ 56.53 *quantities to be determined after RFP DFW1730C-4T DEEP NHK-LID DFW B30 Lid each $ 201.67 $ 219.82 *quantities to be determined after RFP 1000025 Christy B9 Box each $ 36.88 $ 40.20 *quantities to be determined after RFP 1000075 Christy B16 Box each $ 46.39 $ 50.57 *quantities to be determined after RFP 1000115 Christy B30 Box each $ 53.00 $ 57.77 *quantities to be determined after RFP

INSTALLATION
Installation Fees
Description Quantity
5/8" Meter Replacement 493 $ 147.70 $ 72,816.10
3/4" Meter Replacement 2310 $ 147.70 $ 341,187.00
1" Meter Replacement 1410 $ 147.10 $ 207,411.00

1.5" Meter Replacement 139 $ 382.40 $ 53,153.60
2" Meter Replacement 108 $ 382.40 $ 41,299.20
3" Meter Replacement 11 $ 1,288.30 $ 14,171.30
4" Meter Replacement 96 $ 2,294.20 $ 220,243.20
6" Meter Replacement 47 $ 4,411.80 $ 207,354.60
8" Meter Replacement 12 $ 5,294.20 $ 63,530.40
10" Meter Replacement 2 $ 5,882.40 $ 11,764.80
Sub-Foot GPS Accuracy 4628 $ 3.60 $ 16,660.80
Subotal $ 1,249,592.00
Other Fees
WOMS - Programming Setup 1 $ 8,823.60 $ 8,823.60
WOMS - Integration 1 $ 8,823.60 $ 8,823.60
WOMS - Implementation 4628 $ 2.00 $ 9,256.00
Subtotal $ 26,903.20
Professional Services
Project Management 6 $ 17,647.10 $ 105,882.60
Moblization 1 $ 82,353.00 $ 82,353.00
Subtotal $ 188,235.60
Optional Work
Pre-Notification Mailers 4628 $ 2.30 $ 10,644.40
Post-Notification (3.5"x8" Door Hangers) 4628 $ 0.60 $ 2,776.80 Meter & Lid Pre-Install Survey for City Meters 4328 $ 23.50 $ 101,708.00 Meter & Lid Pre-Install Survey for County Meters 300 $ 53.20 $ 15,960.00 Water Line Material Survey 4460 $ 21.80 $ 97,228.00
Replace Lids up to 11"x21" each $ 23.00 *quantities to be determined after RFP Replace Lids up to 17.5"x31" each $ 34.80 *quantities to be determined after RFP Meter Box Replacement B16 and Smaller in soft landscape Each $ 176.50 *quantities to be determined after RFP Meter Box Replacement B16 and Smaller in hard landscape Per Man Hour $ 529.50 *quantities to be determined after RFP Adapter Installation (labor only) Each $ 11.80 *quantities to be determined after RFP Rural Adder Each $ 11.80 *quantities to be determined after RFP Meter Box Cleanout - Moderate (Dirt above bottom of the meter and top of the register) Each $ 23.60 *quantities to be determined after RFP Meter Box Cleanout - Severe (Dirt above meter register) Each $ 147.10 *quantities to be determined after RFP Staging and Warehousing 12 $ 17,647.10 $ 211,765.20 *TBD if needed Waste & Spoils 6 $ 1,764.80 $ 10,588.80
Scrap Disposal 6 $ 1,764.80 $ 10,588.80
Register/Endpoint Recycling 4628 $ 5.30 $ 24,528.40
Pallet Jack & Forklift 1 $ 35,294.20 $ 35,294.20
Total $ 1,464,730.80
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project

OPTIONAL ACOUSTIC LEAK DETECTION
Package 1
Part Number Description Quantity Price Price w/
Tax Total Price Total Price w/Tax
SU/L/8/USA9 PermaNet SU Acoustic Noise Logger 100 $ 736.94 $ 803.26 $73,694.12 $ 80,326.00 Caba4252-1 2-meter-long cables - Mag Pot Antenna 100 $ 41.18 $ 44.89 $ 4,117.65 $ 4,489.00 AirVerUsa1MB- 1USA AIRTIME Roaming SIM, 5-year plan, 1
Mb/month 100 $ 129.41 $ 141.06 $ 12,941.18 $ 14,106.00
Webhost / DG Web Dashboard Hosting / DG (5 Years) 100 $ 164.71 $ 179.53 $16,470.59 $ 17,953.00 Tether Tether to place/remove logger 100 $ 17.65 $ 19.24 $ 1,764.71 $ 1,924.00 Subtotal $108,988.24 $ 118,798.00
Training 1 day of training and assistance with web
portal 1 $ 1,764.71 $ 1,764.71 $ 1,764.71 $ 1,764.71
Install Optional for FCS to install/ per logger 100 $ 72.94 $ 72.94 $ 7,294.12 $ 7,294.12 Monitoring 24/7 monitoring and weekly action
reporting from FCS per year 100 $ 76.47 $ 76.47 $ 7,647.06 $ 7,647.06 Subtotal $ 16,705.88 $ 16,705.88
Total $ 125,694.12 $ 125,694.12
Package 2
Part Number Description Quantity Price Price w/
Tax Total Price Total Price w/Tax
SU/L/8/USA9 PermaNet SU Acoustic Noise Logger 200 $ 703.76 $ 767.10 $140,752.94 $ 153,420.00 Caba4252-1 2-meter-long cables - Mag Pot Antenna 200 $ 41.18 $ 44.89 $ 8,235.29 $ 8,978.00 AirVerUsa1MB- 1USA AIRTIME Roaming SIM, 5-year plan, 1
Mb/month 200 $ 129.41 $ 141.06 $25,882.35 $ 28,212.00
Webhost / DG Web Dashboard Hosting / DG (5 Years) 200 $ 117.65 $ 128.24 $ 23,529.41 $ 25,648.00 Tether Tether to place/remove logger 200 $ 17.65 $ 19.24 $ 3,529.41 $ 3,848.00 Subtotal $ 201,929.41 $ 220,106.00
Training 1 day of training and assistance with web
portal 1 $ 1,764.71 $ 1,764.71 $ 1,764.71 $ 1,764.71
Install Optional for FCS to install/ per logger 200 $ 72.94 $ 72.94 $ 14,588.24 $ 14,588.24 Monitoring 24/7 monitoring and weekly action
reporting from FCS per year 200 $ 76.47 $ 76.47 $ 15,294.12 $ 15,294.12 Subtotal $ 31,647.06 $ 31,647.06
Total $233,576.47 $ 233,576.47
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ALTERNATE AMI SOLUTION OVERVIEW

APPENDIX E
6 37
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project APPENDIX E: ALTERNATE AMI SOLUTION OVERVIEW

PROPOSED METERS
NEPTUNE MACH 10® ULTRASONIC METER
For your project, we are offering the MACH 10® Ultrasonic Meter available in 5/8-12” sizes. The MACH 10 Solid State Ultrasonic water meter features no moving parts, ensuring continued accuracy and performance over the life of the meter and maximum revenue generation from your metering program. Its high-resolution measurement allows you to accurately capture extremely low flow rates, while a rugged, lead-free bronze main case adds to its long-term performance. The MACH 10 with the R900i™ features interleaved messages to support AMR and AMI simultaneously.

MACH 10® Solid State Ultrasonic Water Meter
Key Features
o Available in sizes: 5/8”, ¾”, 1”, 1-1/2”, 2”, 3”, 4”, 6”, 8”, 10”, 12” o UL listed and FM approved
o 8-digit remote meter reading
o Advanced flags: leak, reverse flow, excessive forward flow, and low battery detection o Maintenance-free
o IP-68 rated, fully potted electronics and battery for submersion in flooded meter pits o Long-life lithium battery with capacitor
o Simultaneous mobile and fixed network reading capabilities with no end point programming required o Ideal for combined potable and residential fire service applications o 20-year battery life for residential sizes
MACH 10® Small
( ⅝”, ¾”, and 1”)
MACH 10® Large
3” through 12”
MACH 10®
Intermediate
1½ ” and 2”
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project

PROPOSED DATA COLLECTOR
LORAWAN® GATEWAY
Easily integrated into the Neptune R900® System, the LoRaWAN® gateway helps you to get the most value from your LoRaWAN endpoint infrastructure and allows you to migrate at your own pace from a walk-by or mobile Automatic Meter Reading (AMR) to an Advanced Metering Infrastructure (AMI).

The LoRaWAN gateway allows you to quickly deploy your own LoRaWAN-based AMI Network that provides robust fixed network meter reading with the capability to support additional LoRaWAN Smart Water applications. LoRa’s adaptive data rate (ADR) technology optimizes data rates, connectivity, and capacity of the network, providing a scalable AMI and Smart Water solution. Easily collect critical metering data to improve operations and customer support and optimize distribution system management.

NEPTUNE R900® AND LORAWAN™ NETWORK

DEPLOY WITH CONFIDENCE
This alternate AMI network solution proposed for the City is based on LoRaWAN (Low-Power, Wide-Area Network) open protocol standards. With Neptune’s R900® System, the LoRaWAN™ IoT network, and the Neptune® 360™ cloud-based data management platform, a Smart Water AMI Network can be easily deployed and operated by your utility. The R900 System and LoRaWAN network architecture provide broad coverage with minimal AMI network infrastructure and low-cost connectivity. Managed through the LoRa Alliance™ and supported by the broad consortium of participating companies, developers provide a wide range of water and wastewater sensors, ensuring network compatibility and interoperability for large IoT applications such as AMI.

SOLUTION BRIEF
Based on the LoRaWAN specification and network protocol, the system incorporates built-in standardized features and algorithms to assure end-to- end security and confidentiality of all application data. With its interleaved mobile and fixed network messaging, the R900 System allows your utility to deploy AMI with assurances of backup mobile reading (AMR). Handheld, mobile, and fixed network collectors operate seamlessly in parallel to support any reading method. Based on a common platform, Neptune 360 provides mobile device and head end system management functions for seamless integration into multiple CIS/billing systems with the flexibility to interface with other third-party systems as required. Hosted in a world-class data center, Neptune 360 provides for the security, scalability, and reliability expected of today’s water AMR/AMI systems. Neptune’s R900 System and the LoRaWAN Smart Water Network enable your utility to deploy with confidence and realize the full operational benefits and improved customer service that AMI offers.

LoRaWAN® Gateway
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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project

NEXT GENERATION SMART WATER AMI NETWORK
Neptune’s Smart Water solution provides for unprecedented coverage, scalability, security, and efficiency in support of Advanced Metering Infrastructure (AMI). Now LoRaWAN compatible and based on an openstandard protocol, the R900 endpoint and network establish key building blocks for the next generation of Smart Water AMI networks, while supporting backup mobile reading.

COMPREHENSIVE AMI SOLUTION
The R900 endpoint combined with the LoRaWAN network and Neptune’s cloud-based data management platform, Neptune 360, provide key benefits in improved operational efficiencies, enhanced customer service, and distribution system optimization. Share and leverage actionable data captured by Neptune 360, empowering collaboration across your utility to manage Key Performance Indicators (KPIs) for billing, meter services and AMI network performance.

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City of Sonoma, CA *CONFIDENTIAL* Advanced Metering Infrastructure (AMI) Project

RESPONSE TO ALL TECHNICAL AND GENERAL SPECIFICATIONS

1. Metering Infrastructure

1.1. Proposal shall be for meters equipped with ultrasonic measurement technology. A design that incorporates no moving mechanical parts inside the meter.

1.2. The register shall read in US Gallons.

Comply.

1.3. Meter and registers must be capable of directly interfacing with various independent AMI End Point Transmission Devices without the need for any on-site register programming.

Neptune publishes specifications for its MACH 10® water meter protocols to allow AMR/AMI vendors to determine and claim compatibility with our registers. The MACH 10 register supports protocol for maximum compatibility and flexibility. Neptune cannot directly control what protocols or functionality are supported by endpoints and systems not manufactured or developed by us. However, as long as the endpoint is utilizing the published Neptune protocol, they should be compatible with Neptune registers.

1.4. Meters shall meet current Safe Drinking Water Act lead free standards.

Comply.

1.5. Meters shall comply with all American Water Works Association (AWWA) standards including but not limited to: C700, C701, C702, C707, C710, C712 or C713.

Comply. Neptune’s test processing complies with the latest revision of AWWA standards to assure ISO 9001 compliance. In-line test valves can be provided, but further discussion required.

1.7. Required to be waterproof.

Comply. The MACH 10 is fully submersible and a potted device that adheres to the IP68 standard.

1.8. No wire splicing of any kind is permissible during installation (NICOR or similar connectors ok) Comply. The R900 endpoints are connected to the register via a 3-conductor wire interface.

1.9. Provide wire protection against gophers and varmint.

Exemption. Neptune makes no specific provisions for rodent proofing connector cables. 41 Agenda Item #9.2:

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1.10.The preferred meter lid replacement is Old Castle Fibrelyte or equivalent. Meter lids must be traffic rated when in a vehicle travel way.

Comply. DFW traffic rated polymer lids with AMI recess. See Product Specification Sheets in Appendix L.

1.11.All equipment must comply with current Federal Communications Commission (FCC) requirements.

Comply. Neptune’s R900 LoRaWAN endpoints are FCC certified per FCC Part 15.247 to operate in the 902MHz to 928MHz ISM unlicensed band.

1.12.The system proposed must operate on a dedicated, FCC licensed frequency or cell system. If a repeater or booster is proposed, define how these components will affect system functionality.

Exemption. Neptune’s R900 LoRaWAN endpoints operate in the 902MHz to 928MHz ISM unlicensed band. The endpoint leverages the Chirp Spread Spectrum and frequency hopping capabilities of LoRaWAN technology to mitigate the effects of interference.

1.13.The AMI End Point Transmission Device shall be designed to have a battery life of 20 years or more.

Comply. The life expectancy of the proposed AMI hardware solution is 20 years. The R900® endpoint has a 20-year warranty (10 years full, 10 years prorated) based on a single mode of operation which allows for a predictable battery life. This single mode of operation includes all the features of the R900 endpoint as proposed by Neptune in this RFP, and there are no features that limit or change the warranty.

1.14.Each End Point Transmission Device shall function as a true two-way network and allow on-demand real-time data requests from the AMI and/or meter data management software.

Modification. To ensure a consistent 20-year battery life, on-demand reading requests to the endpoint are not supported. Instead, hourly readings and flags are transmitted by the endpoint eight times per day which provides a near-real-time stream of meter reading data to Neptune 360.

Readings and flags received by the AMI network can be retrieved from Neptune 360 on-demand.

1.15.The two-way water End Point Transmission Device shall provide top-of-the- hour, time synchronized hourly reads.

Comply. Neptune R900® LoRaWAN endpoint provides time-synchronized hourly meter readings.

1.16.Each AMI End Point Transmission Device clock date & time settings shall be updated to match reference date & time that shall be regularly provided to the meter.

Comply. The R900® endpoint obtains time from the AMI network periodically to maintain time synchronization with an accuracy of +/- 30 seconds.

1.17.The End Point Transmission Device shall be capable of storing meter data including date and time stamps down to 15-minute intervals for a minimum of 60 days in non-volatile memory.

Exemption. The R900 endpoint reads the encoder register every 15-minutes and stores up to 96 days of hourly consumption data.

1.18.All End Point Transmission Devices shall have the capability to receive and process commands and system firmware updates to eliminate remotely the need to manually perform the update function at each locale. AMI modules must support group firmware updates to reduce system maintenance time.

Modification. R900 LoRaWAN Endpoint: Although the R900 LoRaWAN endpoint is a 2-way capable device that is optimized by the LoRaWAN network, there are no utility-initiated configuration or firmware upgrade capabilities. As the LoRaWAN standard fully integrates FOTA capabilities into their standard, this feature is expected to be supported in the future. 42 Agenda Item #9.2:

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1.19.The AMI End Point Transmission Device shall employ actionable alerts for all of the following:

2.15.11. Tamper Alert or Meter disconnected

2.15.12. Invalid Read

2.15.13. Small Leak Detected

2.15.14. Large Leak Detected

2.15.15. Continuous flow detected (number ofdays)

2.15.16. Intermittent flow detected (number of days)

2.15.17. No Flow detected – Specific period of time set by the City

2.15.18. Reverse Flow / Backflow

2.15.19. High Flow Rate Detected – Specifics set by the City

2.15.20. Battery Health – for preventative maintenance

Comply. Neptune’s R900 endpoints provide the above-mentioned alerts including battery health for the proposed MACH 10 ultrasonic water meter.

1.20.The Data Collectors shall communicate on demand to AMI End Point Transmission Devices.

Exemption- To ensure a consistent 20-year battery life, on-demand reading requests to the endpoint are not supported. Instead, hourly readings and flags are transmitted by the endpoint eight times per day which provides a near-real-time stream of meter reading data to Neptune 360. Readings and flags received by the AMI network can be retrieved from Neptune 360 on-demand.

1.21.The Data Collectors Software shall allow self-diagnosis of any problems associated with the backhaul of the communication system.

Comply. The LoRaWAN gateway supports both local and remotely initiated communications diagnostics. Neptune 360 provides a status report that shows gateway status and performance metrics.

1.22.If proposing a radio frequency network, the onsite Head End Server or Hosted Server shall act as the central collection point for the data within the system. The server collects data from all of the Data Collectors and stores the gathered data in a secure database.

Comply. Neptune 360 collects and stores meter reading transmissions.

1.23.Once data is stored and analyzed, the data shall be available for display via an easy-to-use web based graphical interface.

Comply. Neptune 360 software includes an intuitive Graphical User Interface (GUI).

1.24.If proposing a radio frequency network, the proposal should discuss head end server options.

Neptune 360 platform is a hosted solution which all management of the software is the responsibility of Neptune. All server hardware components are included in the subscription service, and it is not the responsibility of The City.

1.25.The data will be available via a user interface that will allow for analysis, as well as bill generation.

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1.26.Proposal shall discuss if and how the AMI system collects, retrieves, and analyzes acoustic leak detection and pressure data.

Comply. Neptune AMI solution is an "open architecture" LoRaWAN network that may be used for other IoT/M2M sensor applications. This includes support for devices such as acoustic leak detection sensors, flooding sensors, tank level sensors, man-hole cover sensors, and 4-20 mA device gateways. These applications use their own third-party software for data analysis.

Additionally, Neptune’s MACH 10 ultrasonic meter will have a pressure measurement option with expected availability in 2024 which can be used in residential locations where pressure measurements are desired. This meter will leverage the R900 cellular endpoint to deliver pressure data to Neptune 360 for viewing and analysis.

Ferguson is also providing an optional acoustic leak detection add on utilizing the FCS PermaNET SU. We have proposed pricing based on two different quantities. These devices are capable of being moved around the system and can utilize remote correlation to localize the leak position. Metering systems that claim to provide acoustic leak detection through their meters can maybe tell you if there is a leak somewhere between two meters, but you still need to manually determine where that leak is. The FCS PermaNET SU will tell you how far that leak is from the loggers that hear it.

2. Meter Data Management Software

2.1. The Meter Data Management Software shall manage and archive data for five years such that it can be accessed by any City computers, handheld devices both locally and remotely via the web.

Comply. Neptune’s 360™ Head End System (“HES”) stores a rolling twenty-four months (2 years) of historical data. Longer data retention for online data is available if requested by the utility (i.e., 5 or 10 years of data storage can be provided). Additional fees may apply.

2.3. The Meter Data Management Software shall be used to generate reports; view demand graphs, determine usage patterns, enforce watering restrictions, zone analysis, etc.

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