South El Monte City Council
January 10, 2023

Gloria Olmos, Mayor
Manuel Acosta, Mayor Pro Tem
Richard Angel, Councilmember
Rudy Bojorquez, Councilmember
Hector Delgado, Councilmember
Rene Salas, Interim City Manager
Donna G. Schwartz, City Clerk
Anthony R. Taylor, City Attorney

CITY OF SOUTH EL MONTE

REGULAR MEETING OF THE SOUTH EL MONTE CITY COUNCIL
AGENDA
January 10, 2023, 6:00 PM
1415 Santa Anita Avenue, South El Monte, CA 91733

PUBLIC COMMENT
To participate during public comment via teleconference, see below:

Link: https://us02web.zoom.us/j/86581711880
Webinar ID: 865 8171 1880
Or Call In: 1 669 900 6833, when prompted, enter 86581711880#

LIVE STREAMING OF MEETINGS
The City of South El Monte live streams the City Council Meetings over the Internet at https://www.cityofsouthelmonte.org/129/City-Council-Agendas-Minutes after the meetings, recordings are immediately posted. NOTE: Your attendance at this public meeting may result in the streaming and recording of your image and/or voice.

AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s office at (626) 579-6540 ext. 3280 or ext. 3220 at least 72 hours prior to the meeting.

GENERAL COMMENT
Members of the public wishing to submit a general comment or a comment on an agenda item, can email [email protected] or call (626) 579-6540 ext. 3280 to leave a voicemail message. All comments received an hour before the scheduled meeting will be read during public comment and made part of the record.

MEETINGS
The City Council holds regular meetings on the second and fourth Tuesday of every month. Regular meetings start at 6 p.m. in the Council Chambers at City Hall, 1415 Santa Anita Avenue, South El Monte, California. Special and Adjourned Regular meetings start time are to be determined.

POSTING LOCATIONS OF AGENDA AND/OR CANCELLATION NOTICES Regular meeting agendas will be posted at least 72 hours before the meeting (GC 54954(a)(1)).

Agenda and Cancellation Notices can be viewed online and are also posted at the following three (3) locations: City Hall located at 1415 Santa Anita Avenue, Senior Center located at 1556 Central Avenue and the Community Center located at 1530 Central Avenue, South El Monte, California.

VIEWING OF AGENDA PACKETS
Full agenda packet can be viewed either at www.cityofsouthelmonte.org/129/CityCouncil-Agendas-Minutes or in the City Clerk’s Office during normal business hours Monday through Thursday 7:00 a.m. to 5:30 p.m. Closed on Fridays and major holidays.

ISSUES RELATED TO AGENDA
For issues related to the agenda, including a disability-related accommodation necessary to participate in this meeting, please contact:

Donna G. Schwartz, CMC, City Clerk
Ph (626) 579-6540 ext. 3280
Cell (626) 274-4842

Paola Lara, Deputy City Clerk
Ph (626) 579-6540 ext. 3220
Cell (626) 374-1998

AGENDA BEGINS ON THE FOLLOWING PAGE

1. ROLL CALL
Councilmembers: Angel, Bojorquez, Delgado, Mayor Pro Tem Acosta and Mayor Olmos

2. PLEDGE OF ALLEGIANCE
Councilmember Richard Angel

3. INVOCATION
Mayor Gloria Olmos

4. PRESENTATIONS

4.a. Awards Presented to the 2022 Holiday Home Decoration Contest Winners

4.b. Presentation on the Fiscal Year 2022-23 Mid-Year Budget Review

5. APPROVAL OF THE AGENDA AND WAIVER OF FULL READING OF

ORDINANCES
By motion of the City Council, this is the time to notify the public of any changes to the agenda, remove items from the consent calendar for individual consideration and/or rearrange the order of the agenda.

6. PUBLIC COMMENT
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Each speaker will be limited to five minutes. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof.

Pursuant to Government Code Section 54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

7. CONSENT CALENDAR
Items on the consent calendar are considered to be routine and customary and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar.

7.a. CONSIDERATION AND APPROVAL OF THE REGULAR CITY
COUNCIL MEETING MINUTES OF DECEMBER 13, 2022
Staff is requesting approval of Minutes for the December 13, 2022 Regular City Council Meeting.

RECOMMENDED ACTION: Staff recommends City Council approve the Minutes of the Regular City Council Meeting of December 13, 2022.

CONSENT CALENDAR (CONTINUED)

7.b. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 23-01, APPROVING WARRANTS FOR THE PERIOD OF DECEMBER 14, 2022
THROUGH JANUARY 10, 2023
Authorizing payment of City expenditures for the period December 14, 2022 through January 10, 2023, totaling $1,117,364.96.

RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 23-01, authorizing payment of City expenditures.

7.c. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 23-02,

AWARDING A PROFESSIONAL SERVICES AGREEMENT (PSA) TO
BUCKNAM INFRASTRUCTURE GROUP, INC. FOR PROFESSIONAL

SERVICES FOR THE PAVEMENT MANAGEMENT PROGRAM (PMP)
UPDATE
Award of contract to provide Professional Services for the Pavement Management Program (PMP) Update over a five-year period.

RECOMMENDED ACTION: Staff recommends City Council:

1. Adopt Resolution No. 23-02, awarding a professional services agreement to Bucknam Infrastructure Group, Inc. for the Pavement Management Program (PMP) Update in the amount of $24,890.00;

2. Approve $24,890.00 in Prop C Funds for the requested services; and

3. Authorize Interim City Manager or designee to negotiate and execute the agreement.

7.d. CONSIDERATION AND APPROVAL OF RESOLUTION 23-03,

APPROVING THE APPOINTMENT AND TEMPORARY EMPLOYMENT
OF MARTHA CASTILLO, A CalPERS RETIRED ANNUITANT, AS THE

CITY'S INTERIM HUMAN RESOURCES/ RISK MANAGER
Since the departure of the permanent Human Resources/Risk Manager back in July of 2022, staff has filled the position on an interim basis. We are now recommending the temporary appointment of Martha Castillo as our Interim Human Resources/Risk Manager.

RECOMMENDED ACTION: Staff recommends City Council adopt Resolution 23-06, approving the appointment and temporary employment of Martha Castillo as the City's Interim Human Resources/Risk Manager.

CONSENT CALENDAR (CONTINUED)

7.e. CONSIDERATION OF RESOLUTION NO. 23-04, CALLING A PUBLIC HEARING FOR METRO FISCAL YEAR 2023 FEDERAL TRANSIT
ADMINISTRATION SECTION 5310 PROGRAM FOR ELIGIBLE

PROJECTS
The Los Angeles County Metropolitan Transportation Authority (“Metro”) has opened the solicitation for proposals period for the Federal Transit Administration (“FTA”) Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program (“Section 5310 Program”). The Public Hearing is a required aspect of the grant application process to certify that there are no nonprofit organizations readily available in the area to provide transportation services for seniors and individuals with disabilities RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 23-04, calling for a public hearing on February 14, 2023 to identify nonprofit organizations readily available to provide services for public transportation projects under the Federal Transit Administration section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program.

7.f. CONSIDERATION FOR AUTHORIZATION TO SEEK REQUEST FOR

PROPOSALS (RFP) FOR DESIGN SERVICES FOR SOUTH EL MONTE

SAFE ROUTES TO SCHOOL PEDESTRIAN SAFETY PROJECT, ATP
CYCLE 5 PROJECT
Staff seeks City Council approval to issue Request for Proposals (RFP) for design services for South El Monte Safe Routes To School Pedestrian Safety Project, ATP Cycle 5 Project. The scope of improvements are part of the Active Transportation Program (ATP) Cycle 5 project.

RECOMMENDED ACTION: Staff recommends City Council approve an RFP for design services for South El Monte Safe Routes To School Pedestrian Safety Project, ATP Cycle 5 Project and authorize staff to solicit proposals.

7.g. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 23-05,

APPROVING THE PART-TIME EMPLOYEE SALARY SCHEDULE
Effective January 1, 2023, per California Labor Code Section 1182.12(c)(3)(A) the State's minimum wage of $15.00 per hour was increased to $15.50 per hour.

RECOMMENDED ACTION: Staff Recommends City Council adopt Resolution No. 23-05, approving the part-time employee salary schedule.

The state hourly minimum wage must be increased, effective January 1, 2023, to $15.50 an hour (regardless of the number of workers employed by an employer).

8. PUBLIC HEARINGS - None

9. GENERAL BUSINESS

9.a. SELECTION OF MAYOR PRO TEM
The City Council will consider appointing a Mayor Pro Tem from among its members. The term of office shall be one year, or until the City Council selects a successor.

RECOMMENDED ACTION: Staff recommends City Council select a Mayor Pro Tem from among its members for a term of one year.

9.b. APPOINTMENT OF COMMUNITY SERVICES COMMISSIONERS
Appointments to be made to the Community Services Commission, which is a five-member commission. Current terms expired on December 31, 2022.

RECOMMENDED ACTION: Staff recommends City Council consider appointing five individuals seeking reappointment/appointment to the Community Services Commission for a one-year term commencing January 1, 2023, through December 31, 2023.

9.c. APPOINTMENT OF PATRIOTIC COMMISSIONERS
Appointments to be made to the Patriotic Commission, which is a fivemember commission. Current terms expired on December 31, 2022.

RECOMMENDED ACTION: Staff recommends City Council consider appointing five individuals seeking re-appointment/appointment to the Patriotic Commission for a one-year term commencing January 1, 2023, through December 31, 2023.

9.d. APPOINTMENT OF PLANNING COMMISSIONERS
Appointments to be made to the Planning Commission, which is a fivemember commission. Current terms expired on December 31, 2022.

RECOMMENDED ACTION: Staff recommends City Council consider appointing five individuals seeking reappointment/appointment to the Planning Commission for a one-year term commencing January 1, 2023, through December 31, 2023.

9.e. next page.

GENERAL BUSINESS (CONTINUED)

9.e. CONSIDERATION AND APPROVAL OF ORDINANCE NO. 1262,

ESTABLISHING A COMMISSION FOR THE ADVANCEMENT OF
WOMEN AND GIRLS AND ADDING CHAPTER 2.50, “COMMISSION
FOR THE ADVANCEMENT OF WOMEN AND GIRLS,” UNDER TITLE 2, “ADMINISTRATION AND PERSONNEL” TO THE SOUTH EL MONTE

MUNICIPAL CODE
In January 2022 the City applied for a grant through the California Commission on the Status of Women and Girls (CCSWG) Women’s Recovery Response Grant and was awarded a grant in the amount of $25,000 to establish a new commission for women and girls. The City held several outreach events and received an enormous positive response from the community and now wishes to establish a five-member commission.

RECOMMENDED ACTION: Staff recommends City Council waive first reading and introduce Ordinance No. 1262, Establishing a Commission for the Advancement of Women and Girls and Adding Chapter 2.50, “Commission for the Advancement of Women and Girls,” under Title 2 “Administration and Personnel" and set for adoption at the next regular city council meeting.

9.f. CONSIDERATION AND APPROVAL OF URGENCY ORDINANCE NO. 1263, ESTABLISHING A 45-DAY TEMPORARY MORATORIUM ON THE

ESTABLISHMENT OR EXPANSION OF CAR WASHES WITHIN CITY
LIMITS DURING THE PENDENCY OF THE CITY’S REVIEW AND

ADOPTION OF PERMANENT ZONING REGULATIONS FOR SUCH
USES
The proposed moratorium would halt the establishment or expansion of car washes or automobile washes (“Car Wash” or “Car Washes”) within the City for 45 days (unless extended) while City Staff reviews and adopts appropriate zoning regulations for Car Washes.

RECOMMENDED ACTION: Staff recommends City Council:

1. waive further reading, and adopt Urgency Ordinance No. 1263, Establishing a 45-day temporary moratorium on the establishment or expansion of car washes within City limits during the pendency of the City's review and adoption of zoning regulations for such uses; and

2. Authorize Interim City Manager to direct the Planning Division and Planning Commission review the development standards for Car Washes, and survey development standards for Car Washes in other cities.

10. COMMITTEE REPORTS, INCLUDING AB 1234 REPORTS
AB 1234, section 53232.3(d) requires Members of a legislative body to provide brief reports on meetings attended at the expense of the local agency (i.e., League of California Cities Conferences, ICSC conferences, etc.) at the next regular meeting of the legislative body.

11. CORRESPONDENCE

11.a. LETTER FROM THE MONTEBELLO BREWERS BASEBALL

CORPORATION REQUESTING A LONG TERM RESERVATION,

APPROVAL TO HOST TWO BASEBALL TOURNAMENTS, AND FEE

WAIVER FOR THE USE OF FIELDS AT NEW TEMPLE AND SHIVELY
PARK
The Montebello Brewers Baseball Corporation (Brewers) are requesting a long-term reservation from February 1, 2023 to December 31, 2023, approval of two (2) baseball tournaments, and a reservation fee waiver for the use of the Dean L. Shivley Park and New Temple Park fields Monday through Friday from 6:00 p.m. to 8:30 p.m. and Saturdays and Sundays from 8:00 a.m. to 6:00 p.m. to host scheduled practices, games, and tournaments.

RECOMMENDED ACTION: Staff recommends City Council discuss and take action on the request by the Brewers for a long-term reservation, approval to host two (2) baseball tournaments and a fee waiver in the total amount of $61,150.00.

12. COUNCILMEMBERS’ AGENDA

13. CLOSED SESSION

13.a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)
Title: Interim City Manager

14. ADJOURNMENT
In memory of Mrs. Linda Taylor, mother of City Attorney Anthony R. Taylor and Mr. Juan Castaneda, long-time resident of South El Monte to Tuesday, January 24, 2023, at 6:00 p.m.

I Donna G. Schwartz, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted not less than 72 hours at the following locations: City of South El Monte City Hall, Senior Center and Community Center and made available at www.cityofsouthelmonte.org on this 5th day of January 2023.

City Clerk, CMC

City Council Agenda Report
Agenda Item No. 4.a.

DATE: January 10, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, Interim City Manager
SUBMITTED BY: Rene Salas, Interim City Manager
SUBJECT: Awards Presented to the 2022 Holiday Home Decoration Contest Winners
SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

None

City Council Agenda Report
Agenda Item No. 4.b.

DATE: January 10, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, Interim City Manager
SUBMITTED BY: Masami Higa, Interim Finance Director
SUBJECT: Presentation on the Fiscal Year 2022-23 Mid-Year Budget Review
SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. Mid-Year Budget Presentation

FY2022-23
Mid-Year Budget Review

CITY OF SOUTH EL MONTE
January 10, 2023

FY 22-23 City-Wide Summary
General Fund Revenues
General Fund Expenditures
Special Revenue Funds Revenues
Special Revenue Funds Expenditures
City Cash & Investment Balances
FY 23-24 Budget Calendar
2 OVERVIEW

Description 6 Months
Budget
6 Months
Actual
6 Months
Variance
12 Months
Budget
12 Months
Forecast
12 Months
Variance
General Fund
Revenues $12.0 $10.6 $(1.4) $24.1 $24.2 $0.1
General Fund
Expenditures 9.6 9.5 0.1 19.2 19.5 (0.3)
General Fund Total 2.4 1.1 (1.3) 4.9 4.7 (0.2)
Special Revenue
Funds Revenues 5.4 1.8 (3.6) 10.8 7.3 (3.5)
Special Revenue
Funds Expenditures 7.9 6.5 1.4 15.9 12.4 3.5
Special Revenue
Funds Total (2.5) (4.7) (2.2) (5.1) (5.1) 0.0
City-Wide Total $(0.1) $(3.6) ($3.5) $(0.2) $(0.4) $(0.2) 3 FISCAL YEAR 2022-2023

CITY-WIDE SUMMARY
(IN $MILLIONS)

Description 6 Months
Budget
6 Months
Actual
6 Months
Variance
12 Months
Budget
12 Months
Actual
12 Months
Variance
Taxes $8.0 $4.7 $(3.3) $15.9 $16.0 $0.1
Licenses and permits 0.7 0.7 0.0 1.4 1.4 0.0
Fines and forfeitures 0.1 0.0 (0.1) 0.2 0.1 (0.1)
Use of money & property 0.0 0.0 0.0 0.1 0.1 0.0
Charges for services 0.2 0.2 0.0 0.4 0.4 0.0
Intergovernmental 0.1 0.0 (0.1) 0.3 0.3 0.0
Other revenues 0.0 0.1 0.1 0.0 0.1 0.1
Transfers-in 2.9 4.9 2.0 5.8 5.8 0.0
Total $12.0 $10.6 $(1.4) $24.1 $24.2 $0.1
4 FISCAL YEAR 2022-2023

GENERAL FUND REVENUES
(IN $MILLIONS)

Description 6 Months
Budget
6 Months
Actual
6 Months
Variance
12 Months
Budget
12 Months
Actual
12 Months
Variance
General government $2.2 $2.4 $(0.2) $4.4 $4.5 $(0.1)
Public safety 3.1 3.0 0.1 6.1 5.9 0.2
Community
development 1.0 0.9 0.1 2.0 2.0 0.0
Public
works/utilities 1.9 1.8 0.1 3.9 3.7 0.2
Community services
programs

0.9 1.1 (0.2) 1.8 2.2 (0.4)
Capital outlay 0.3 0.1 0.2 0.6 0.5 0.1
Debt service 0.2 0.2 0.0 0.4 0.7 (0.3)
Total $9.6 $9.5 $0.1 $19.2 $19.5 $(0.3)
5 FISCAL YEAR 2022-2023

GENERAL FUND EXPENDITURES
(IN $MILLIONS)

Description 6 Months
Budget
6 Months
Actual
6 Months
Variance
12 Months
Budget
12 Months
Actual
12 Months
Variance
Intergovernmental $4.7 $1.8 $(2.9) $9.3 $6.6 $(2.7)
Special assessments 0.2 0.0 (0.2) 0.4 0.2 (0.2)
Other revenues 0.5 0.0 (0.5) 1.0 0.5 (0.5)
Charges for services 0.0 0.0 0.0 0.1 0.0 (0.1)
Total $5.4 $1.8 $(3.6) $10.8 $7.3 $(3.5)
6 FISCAL YEAR 2022-2023

SPECIAL REVENUE FUNDS REVENUES
(IN $MILLIONS)

Description 6 Months
Budget
6 Months
Actual
6 Months
Variance
12 Months
Budget
12 Months
Actual
12 Months
Variance
Community services
programs
$0.8 $0.3 $0.5 $1.6 $1.1 $0.5
Public
works/utilities 0.4 0.5 (0.1) 0.9 0.9 0.0
Capital outlay 3.8 0.8 3.0 7.6 4.6 3.0
Transfers-out 2.9 4.9 (2.0) 5.8 5.8 0.0
Total $7.9 $6.5 $1.4 $15.9 $12.4 $3.5
7 FISCAL YEAR 2022-2023

SPECIAL REVENUE FUNDS EXPENDITURES
(IN $MILLIONS)

Account Name Type Balance
City of South El Monte Checking $3,384,704
Metro Checking 1,142,772
Older American Act Checking 5,029
LAIF Investment 3,769,657
Time Value Investments Investment* 18,736,515
Total $27,038,677
LAIF is currently earning approximately 2.0%.
** Total of $19 million invested with $3.2 million in Certificate of Deposits and $15.8 million in U.S. Government Bonds earning approximately 3.2%. 8 12/31/22 CASH BALANCES

 The City decided to start its budget cycle early this year (usually starts in March)  The following budget schedule has been tentatively adopted.  The City will keep City Council informed throughout this process. 9 FISCAL YEAR 2023-2024

BUDGET CALENDAR

10 Questions

City Council Agenda Report
Agenda Item No. 7.a.

DATE: January 10, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, Interim City Manager
SUBMITTED BY: Donna Schwartz, City Clerk
SUBJECT: CONSIDERATION AND APPROVAL OF THE REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022
SUMMARY: Staff is requesting approval of Minutes for the December 13, 2022 Regular City Council Meeting.

RECOMMENDED ACTION: Staff recommends City Council approve the Minutes of the Regular City Council Meeting of December 13, 2022.

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. Minutes

CITY OF SOUTH EL MONTE

REGULAR CITY COUNCIL MEETING MINUTES
TUESDAY, DECEMBER 13, 2022 - 6:00 PM
1556 CENTRAL AVENUE, SOUTH EL MONTE, CA 91733

1. ROLL CALL
Mayor Olmos called the meeting to order at 6:01 PM
PRESENT: Councilmember(s): Angel, Delgado, Retamoza, Mayor Pro Tem Acosta, and Mayor Olmos
STAFF PRESENT: Rene Salas, Interim City Manager; Anthony R. Taylor, City Attorney; Donna G. Schwartz, City Clerk; Masami Higa, Interim Finance Director; Guillermo Arreola, Planning Manager, Paola Lara, Deputy City Clerk; Nancy Rodriguez, Recreation Specialist; and Robert Molina, Recreational Leader.

Zoom was provided for the Public to participate during public comment via teleconference.

2. PLEDGE OF ALLEGIANCE - Mayor Pro Tem Manuel Acosta led the Pledge of Allegiance

3. INVOCATION - Pastor Patricia Garrett, Faith Dominion Church, offered the Invocation.

4. PRESENTATIONS

4.a. City Council received a report from the Sheriff's Department and discussed matters concerning law enforcement in the City for the months of October and November.

Staff was directed to provide a memo to City Council with the fund balance for saturation patrol for the deputies.

4.b. City Council received a report from Interim City Manager Rene Salas on code enforcement and public safety activities for the months of October and November.

5. Approval of Agenda next page.

5. APPROVAL OF THE AGENDA AND WAIVER OF FULL READING OF

ORDINANCES
A motion was made by Councilmember Angel, seconded by Mayor Pro Tem Acosta to approve the agenda. Motion carried 5-0, by the following vote:

AYES: Councilmember(s): Angel, Delgado, Retamoza, Mayor Pro Tem Acosta and Mayor Olmos
NAYS: Councilmember(s): None

6. PUBLIC COMMENT
Mayor Olmos opened public comment.

1. Ken Raush, El Monte/South El Monte Chamber of Commerce, thanked Councilmember Retamoza for her service and commitment to improve the business community and stated he looks forward to continue to represent businesses in South El Monte.

There being no further comment, Mayor Olmos closed public comment.

7. CONSENT CALENDAR
City Attorney Anthony R. Taylor read the title of Ordinance No. 1260.

A motion was made by Councilmember Delgado, seconded by Mayor Pro Tem Acosta to approve the Consent Calendar. Motion carried 5-0, by the following vote:

AYES: Councilmember(s): Angel, Delgado, Retamoza, Mayor Pro Tem Acosta and Mayor Olmos
NAYS: Councilmember(s): None

7.a. Adopted Resolution No. 22-90, reciting the facts of the November 8, 2022, General Municipal Election. This Resolution will certify that Manuel Acosta was re-elected to the City Council, Rudy Bojorquez was elected to the City Council, Measure “CM” was passed by the voters, and Measure “X” was not passed by the voters.

7.b. Approved the Minutes of the Adjourned Regular City Council Meeting of November 9, 2022.

7.c. Adopted Resolution No. 22-91, authorizing payment of City expenditures for the period November 10, 2022 through December 13, 2022, totaling $1,520,982.02.

7.d.- 7.g. next page

7.d. Adopted Resolution No. 22-92, proclaiming a local emergency persists and authorizing the use of alternative meeting procedures by the City’s legislative bodies, such as utilizing a virtual platform (e.g. Zoom) for the period from December 13, 2022 through January 11, 2023.

7.e. Approved the City's 2023 Special Events Calendar.

7.f. Adopted Resolution No. 22-93, accepting the improvements for the Santa Anita Avenue and Klingerman Street, Rush Street, and Central Avenue Traffic Signal Modification Project; authorize City Clerk to send the Notice of Completion for recordation to the Los Angeles County Recorder’s Office; and release retention accordingly.

7.g. Adopted Resolution No. 22-94, approving award of contract to Bureau Veritas North America, Inc. (BV NA) for Building Inspection services and authorized Interim City Manager to negotiate and execute the contract.

8. PUBLIC HEARINGS - None

9. GENERAL BUSINESS - None

10. COMMITTEE REPORTS, INCLUDING AB 1234 REPORTS
Mayor Pro Tem Acosta announced his attendance at the City’s Annual Veteran’s Day Ceremony, City’s Annual 5K Turkey Dash & 1K Trot, City’s Thanksgiving Boxing Show, City’s Annual Tree Lighting Ceremony, and South El Monte Community Outreach Angel Tree event.

Councilmember Retamoza announced her attendance at the City’s Annual Veteran’s Day Ceremony and City’s Annual Tree Lighting Ceremony.

Councilmember Delgado announced his attendance at the City’s Annual 5K Turkey Dash & 1K Trot, Turkey Giveaway for Staff, and City’s Annual Tree Lighting Ceremony.

Councilmember Angel announced his attendance at the City’s Annual Veteran’s Day Ceremony, City’s Annual Tree Lighting Ceremony, City’s Annual 5K Turkey Dash & 1K Trot, City’s Thanksgiving Boxing Show, and South El Monte Community Outreach Angel Tree event.

Mayor Olmos announced her attendance at the City’s Annual Veteran’s Day Ceremony, City’s Annual 5K Turkey Dash & 1K Trot, City’s Thanksgiving Boxing Show, City’s Annual Tree Lighting Ceremony, and South El Monte Community Outreach Angel Tree event, the Oath of Office Swearing in for City of Azusa, South El Monte’s Community Outreach Turkey Distribution, Pool Table Room Re-Opening at the Senior Center, and announced SEACCA has adoption opportunities.

11. CORRESPONDENCE - None

12. COUNCILMEMBERS’ AGENDA - None

13. CLOSED SESSION - None

14. COMMENTS BY OUTGOING MEMBERS OF THE CITY COUNCIL
Mayor Pro Tem Acosta, Councilmember Delgado, Councilmember Angel, and Mayor Olmos thanked Councilmember Retamoza for her commitment and service to the City, stated it was a pleasure working with her, and wished her well on her future endeavors.

Councilmember Retamoza stated it was an honor to serve the community during her term in office, thanked staff for the work they do, thanked City Council and her family for their support, and congratulated the re-elected and newly elected Councilmembers.

Interim City Manager Rene Salas stated it was a pleasure to work with Councilmember Retamoza.

Mayor Olmos and City Council presented Councilmember Retamoza with a City plaque and a bouquet of flowers.

15. OATH OF OFFICE ADMINISTERED TO RE-ELECTED AND ELECTED

MEMBERS OF THE CITY COUNCIL

15.a. RE-ELECTED COUNCILMEMBER - MANUEL ACOSTA
Raquel Bianca Acosta, daughter of Mr. Acosta, and family, administered the Oath of Office to Mayor Pro Tem Manuel Acosta.

Mayor Olmos congratulated Mayor Pro Tem Manuel Acosta and presented a “Certificate of Election.”

15.b. ELECTED COUNCILMEMBER – RUDY BOJORQUEZ
Myranda Bojorquez, daughter of Mr. Bojorquez, and family, administered the Oath of Office to Councilmember Rudy Bojorquez.

Mayor Olmos congratulated Councilmember Rudy Bojorquez and presented a “Certificate of Election.”

16. PRESENTATIONS BY OUTSIDE ORGANIZATIONS

1. Crystal Lopez, representing Senator Susan Rubio, presented Certificates of Recognition to Councilmember Retamoza, Mayor Pro Tem Acosta, and Councilmember Bojorquez.

2. Ricardo Padilla, representing El Monte Union High School District Board of Education, presented Certificates of Recognition to Councilmember Retamoza, Mayor Pro Tem Acosta, and Councilmember Bojorquez.

3. Julia Ruedas, representing El Monte City Council, presented Certificates of Recognition to Councilmember Retamoza, Mayor Pro Tem Acosta, and Councilmember Bojorquez.

4. Amanda Mejia, representing Athens Services, presented a gift to Councilmember Retamoza.

17. COMMENTS BY RE-ELECTED AND NEWLY ELECTED MEMBERS OF THE

CITY COUNCIL
Mayor Pro Tem Acosta thanked the community, his family, and others for their support and stated it is a pleasure to be a City Councilmember.

Councilmember Bojorquez thanked staff, his family, and others for their support, congratulated Mayor Pro Tem Acosta, and stated he looks forward to working with the City and City Council.

18. ADJOURNMENT
At 7:13 p.m. Mayor Olmos adjourned the meeting in memory of Sefarino “Sevi” Cabrera, resident, to a Regular Meeting on Tuesday, January 10, 2023, at 6:00 p.m.
______________________________ ______________________
Donna G. Schwartz, CMC, City Clerk Gloria Olmos, Mayor

City Council Agenda Report
Agenda Item No. 7.b.

DATE: January 10, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, Interim City Manager
SUBMITTED BY: Masami Higa, Interim Finance Director
SUBJECT: CONSIDERATION AND APPROVAL OF RESOLUTION NO.
23-01, APPROVING WARRANTS FOR THE PERIOD OF
DECEMBER 14, 2022 THROUGH JANUARY 10, 2023
SUMMARY: Authorizing payment of City expenditures for the period December 14, 2022 through January 10, 2023, totaling $1,117,364.96.

RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 23-01, authorizing payment of City expenditures.

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. Resolution No. 23-01
B. Warrant Register 01.10.23

ATTACHMENT A

RESOLUTION NO. 23-01

A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL

ALLOWING CERTAIN CLAIMS AND DEMANDS FOR THE
PERIOD OF DECEMBER 14, 2022, THROUGH JANUARY 10,
2023, TOTALING $1,117,364.96.

THE CITY COUNCIL OF THE CITY OF SOUTH EL MONTE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1: That in accordance with Section 37202 of the Government Code, the Finance Director hereby certifies to the accuracy of the following demands and the availability of funds for payment thereof.
_____________________________________
Finance Director
SECTION 2: That the following claims and demands have been audited as required by law and that the same are hereby allowed in the amount hereafter set forth.

CLAIMANT CLAIM PERIOD WARRANT #’S AMOUNT
FY 22/23 Electronic Warrants 12/14/22-01/10/23 DFT0000400-445 $419,478.23 FY 22/23 Regular Warrants 12/14/22-01/10/23 11449-578 $401,939.96 Payroll Check PPE 12/10/2022 1266-1276 $8,313.01
Payroll Direct Deposit PPE 12/10/2022 2913-2994 $112,718.08 Payroll Check PPE 12/24/22 1277-1294 $31,865.56
Payroll Direct Deposit PPE 12/24/22 2995-3096 $143,050.12 TOTAL EXPENDITURES RESOLUTION NO. 23-01 $1,117,364.96
PASSED, APPROVED, AND ADOPTED this 10th day of January 2023. __________________________________
Gloria Olmos, Mayor
ATTEST:
_____________________________
Donna G. Schwartz, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF SOUTH EL MONTE )
I, Donna G. Schwartz, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 23-01, was duly passed and approved by the City Council of the City of South El Monte at a regular meeting of said Council held on the 10th day of January 2023, and that said Resolution was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Donna G. Schwartz, City Clerk

Amount
Warrant Register
South El Monte, CA Council Meeting 01/10/23

01.0130.1330.5215 ADVANCED MICROCOMPUTING CONCEPTS,INC 11470 12/27/2022 DEC'22 OFFICE SVCS 4,617.00

01.0150.1530.5952 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 PLACEMATS/ NEW YEAR LUNCHEON 87.67

01.0150.1530.6020 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 COAT RACK/ BILLARDS ROOM 48.99

01.0130.1330.6015 ADVANCED MICROCOMPUTING CONCEPTS,INC 11470 12/27/2022 PHONE EQUIPMENT 19,094.24

01.0130.1330.5215 ADVANCED MICROCOMPUTING CONCEPTS,INC 11470 12/27/2022 DEC'22 CLOUD SVCS 750.00

01.0130.1330.5215 ADVANCED MICROCOMPUTING CONCEPTS,INC 11470 12/27/2022 DEC'22 MANAGED SVCS 11,563.05

06.0300.3020.5430 DRIFTWOOD DAIRY, INC 11467 12/27/2022 FOOD SUPPLIES FOR CII PRGM 13.52

01.0150.1530.6020 A & C BILLARDS & BARSTOOLS 11468 12/27/2022 4TH ST TEXAS HOLDEM TABLE 112.90

01.0100.1050.5936 ADALBERTO ULLOA 11469 12/27/2022 BOOT ALLOWANCE 170.48

06.0300.3010.5430 DRIFTWOOD DAIRY, INC 11467 12/27/2022 FOOD SUPPLIES FOR CI PRGM 197.20

06.0300.3020.5430 DRIFTWOOD DAIRY, INC 11467 12/27/2022 FOOD SUPPLIES FOR CII PRGM 21.91

06.0300.3010.5430 DRIFTWOOD DAIRY, INC 11467 12/27/2022 FOOD SUPPLIES FOR CI PRGM 121.75

01.0100.1030.5215 ALESHIRE & WYNDER, LLP 11466 12/27/2022 NOV'22 PUBLIC WORKS-ENGINEERING 120.60

01.0100.1030.5215 ALESHIRE & WYNDER, LLP 11466 12/27/2022 NOV'22 HOUSING 518.90

01.0100.1030.5215 ALESHIRE & WYNDER, LLP 11466 12/27/2022 NOV'22 ADDITIONAL SVCS 252.00

01.0100.1030.5215 ALESHIRE & WYNDER, LLP 11466 12/27/2022 NOV'22 LITIGATION SVCS 3,698.70

01.0100.1030.5215 ALESHIRE & WYNDER, LLP 11466 12/27/2022 NOV'22 PERSONNEL 5,339.60

01.0100.1030.5215 ALESHIRE & WYNDER, LLP 11466 12/27/2022 NOV'22 PLANNING 241.20

01.0170.1730.5705 SO CAL GAS 11465 12/22/2022 11/16-12/16 1500 CENTRAL AVE 14.79

01.0100.1030.5215 ALESHIRE & WYNDER, LLP 11466 12/27/2022 OCT'22 GENERAL 3,879.30

01.0100.1030.5215 ALESHIRE & WYNDER, LLP 11466 12/27/2022 NOV'22 SPECIAL PROJECTS 422.10

01.0170.1730.5705 SO CAL GAS 11465 12/22/2022 11/16-12/16 1824 CENTRAL AVE 198.73

01.0170.1730.5705 SO CAL GAS 11465 12/22/2022 11/16-12/16 1530 CENTRAL AVE 1,474.74

01.0170.1730.5705 SO CAL GAS 11465 12/22/2022 11/16-12/16 1556 CENTRAL AVE 1,436.59

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/7-12/6 FARDON-PECK 68.83

01.0170.1730.5705 SO CAL GAS 11465 12/22/2022 11/16-12/16 1450 LIDCOMBE AVE 112.89

01.0170.1730.5705 SO CAL GAS 11465 12/22/2022 11/16-12/16 1900 CENTRAL AVE 347.93

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/15-12/13 2464 ROSEMEAD 137.63

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/9-12/8 1675 IRRIG DURFEE 160.07

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/7-12/6 1508 IRRG PECK 265.13

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/15-12/13 2620 ROSEMEAD 142.12

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/14-12/22 2218 ROSEMEAD 137.63

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/7-12/6 1660 IRRIG DURFEE 224.75

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/14-12/12/22 2004 IRRIG ROSEMEAD 27.53

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/7-12/6 1502 IRRIG PECK 283.08

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/7-12/6 1628 IRRIG DURFEE 265.13

01.0130.1310.5406 LAB1419 11463 12/22/2022 JACKETS- FINANCE 385.88

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/7-12/6 1222 IRRIG PECK 310.00

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11464 12/22/2022 11/7-12/6 1109 IRRIG PECK 220.27

01.0140.1430.5406 LAB1419 11463 12/22/2022 POLO SHIRTS COMM DEV DEPT 97.84

01.0170.1710.5406 LAB1419 11463 12/22/2022 ADDITIONAL POLOS 826.80

01.0100.1040.5922 LAB1419 11463 12/22/2022 JACKET- ADMINISTRATION 88.20

01.0100.1040.5922 LAB1419 11463 12/22/2022 POLO SHIRT ADMIN- BLACK 27.56

01.0130.1310.5406 LAB1419 11463 12/22/2022 FINANCE POLOS 171.00

01.0140.1430.5406 LAB1419 11463 12/22/2022 POLO SHIRTS COMM DEV DEPT 70.27

68.0900.9000.5974 KOA CORPORATION 11462 12/22/2022 NOV'22 RUSH ST CORR #238 1,392.00

01.0100.1010.5406 LAB1419 11463 12/22/2022 POLO/ COUNCIL 82.68

01.0100.1040.5922 LAB1419 11463 12/22/2022 WOMAN- HERNANDEZ 55.12

68.0900.9000.5974 KOA CORPORATION 11462 12/22/2022 AUG'22 RUSH ST CORR #238 17,398.76

68.0900.9000.5974 KOA CORPORATION 11462 12/22/2022 08/29-10/2 RUSH ST CORR #238 4,818.00

68.0900.9000.5974 KOA CORPORATION 11462 12/22/2022 OCT'22 RUSH ST CORR #238 6,639.75

01.0000.0000.2240 VONS CREDIT UNION 11461 12/19/2022 PPE 12/10/22 41.25

01.0000.0000.2240 VONS CREDIT UNION 11461 12/19/2022 PPE 11/26/22 41.25

68.0900.9000.5974 KOA CORPORATION 11462 12/22/2022 JULY'22 RUSH ST CORR #238 15,232.76

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11458 12/19/2022 11/8-12/7 1926 IRR DURFEE 229.24

01.0000.0000.2270 STATE OF CA FRANCHISE TAX BOARD 11459 12/19/2022 R. RODRIGUEZ FTB GARNISHMENT 12/10/22 422.04

01.0170.1475.5215 STATE WATER RESOURCES CONTROL BOARD 11460 12/19/2022 7/1/22-6/30/23 ANNUAL PERMIT FEE 3,453.00

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11458 12/19/2022 11/8-12/7 1903 IRRIG DURFEE 137.63

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11458 12/19/2022 11/8-12/7 2018 DURFEE 229.24

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11458 12/19/2022 11/8-12/7 11016 GOMEZ PALACIO 27.53

01.0150.1515.5204 NAOMI LOPEZ 11455 12/15/2022 NOV'22 PATRIOTIC MEETING 100.00

01.0150.1515.5204 RUDY LOPEZ 11456 12/15/2022 NOV'22 PATRIOTIC MEETING 100.00

01.0000.0000.2230 NATIONWIDE RETIREMENT SOLUTIONS 11457 12/19/2022 PPE: 12/10/22 4,865.00

01.0150.1515.5204 ALEJANDRO MIRAMONTES DE ANDA 11452 12/15/2022 NOV'22 PATRIOTIC MEETING 100.00

01.0150.1515.5204 BLANCA M. FIGUEROA 11453 12/15/2022 NOV'22 PATRIOTIC MEETING 100.00

01.0150.1515.5204 MIRNA IVETTE SANCHEZ 11454 12/15/2022 NOV'22 PATRIOTIC MEETING 100.00

01.0151.1543.5406 MIGUEL ANGEL GARCIA 11450 12/12/2022 12/17 SANTA CLAUSE SVCS/ TOY GIVEAWAY 600.00

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11451 12/12/2022 12/1/22-1/1/23 1900 N CENTRAL 109.12

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11451 12/12/2022 12/1/22-1/1/23 1415 N SANTA ANITA 72.75 Account Number Vendor Name Payment Number Payment Date Description (Item)

01.0100.1050.5105 ROSEMARIE JUAREZ 11449 12/08/2022 VISION COBRA REFUND 90.00

01.0100.1050.5110 ROSEMARIE JUAREZ 11449 12/08/2022 DENTAL COBRA REFUND 527.20

01.0170.1710.5406 QUADIENT LEASING USA, INC. 11510 12/27/2022 JAN-APRIL' 23 QUARTERLY LEASE 739.20

01.0170.1020.5956 RED DOT UNIFORMS 11511 12/27/2022 SEW ON PATCHES 161.70

01.0160.1670.5520 POST ALARM SYSTEMS 11509 12/27/2022 9/15-10/31 BURG MONITORING/ MVD 75.13

01.0160.1650.6020 POST ALARM SYSTEMS 11509 12/27/2022 INSTALL NEW ALARM SYSTEM/ NTP 1,326.98

01.0160.1650.5520 POST ALARM SYSTEMS 11509 12/27/2022 9/15-10/31 BURG MONITORING/ NTP 75.13

01.0160.1650.5520 PLUMBING HEROES, LLC 11508 12/27/2022 SEWER LINE CLEANUP/ NTP 360.00

01.0170.1710.5520 POST ALARM SYSTEMS 11509 12/27/2022 8/26-10/31 ADC MANAGED ACCESS/ CHALL 86.40

01.0160.1670.6020 POST ALARM SYSTEMS 11509 12/27/2022 FINAL PAYMENT FOR INSTALL/ MVD 832.82

44.0800.8010.5215 NADA BUS, INC. 11505 12/27/2022 11/30 CLUB EXCURSION TO LAGUNA BEACH 880.00

01.0140.1440.5273 NEFTALI CORTEZ 11506 12/27/2022 NOV'22 FORECLOSURE SVCS 230.00

01.0170.1760.5520 PACIFIC PRODUCTS AND SERVICES LLC 11507 12/27/2022 POLES SLEEVES & HARDWARE/ STREETS 2,456.92

01.0160.1650.5520 LBC LIGHTING 11503 12/27/2022 ELIT OWP LED WALL PACK/ NTP 154.24

01.0160.1650.5520 LBC LIGHTING 11503 12/27/2022 LED WALLPACK/ NTP LIGHTS 154.24

01.0140.1440.5215 MAIQUES INSPECTION SERVICE 11504 12/27/2022 DEC'22 BUILDING INSPECTION SVCS 4,035.98

01.0160.1670.5520 LBC LIGHTING 11503 12/27/2022 PHOTOCELL LIGHTS/MVD 66.14

01.0160.1650.5520 LBC LIGHTING 11503 12/27/2022 LED WALLPACK/ NTP LIGHTS 77.12

01.0160.1670.5520 LBC LIGHTING 11503 12/27/2022 LED WALLPACK/ MVD LIGHTS 77.12

01.0150.1510.5204 ISRAEL ALACIO 11500 12/27/2022 DEC'22 COM SVC COMMISSION MTG 100.00

02.0170.1760.5520 JCL TRAFFIC SERVICES 11501 12/27/2022 STEEL STRAPS/ LIGHT POLES 495.00

01.0151.1541.5215 JOSEPH B. CAIN 11502 12/27/2022 12/7 BASKETBALL OFFICIAL SVCS 90.00

01.0150.1510.5204 INGRID AGUILAR 11498 12/27/2022 DEC'22 COM SVC COMMISION MTG 100.00

01.0170.1710.5520 INNER-COOL CORP 11499 12/27/2022 A/C PREVENTATIVE MAINT/ CHALL 680.00

01.0170.1710.5520 INNER-COOL CORP 11499 12/27/2022 AC SERVER/ CHALL 64.02

01.0150.1510.5204 HORTENCIA VASQUEZ 11496 12/27/2022 DEC'22 COM SVC COMMISSION MTG 100.00

06.0300.3010.5215 HUNTINGTON CULINARY 11497 12/27/2022 11/28-12/02 CI & CII NUTR PRGM 3,421.25

06.0300.3020.5215 HUNTINGTON CULINARY 11497 12/27/2022 11/28-12/02 CI & CII NUTR PRGM 332.75

01.0170.1770.5525 GOT PROPANE INC 11493 12/27/2022 FORKLIFT PROPANE 57.22

01.0130.1310.5215 GOVINVEST INC. 11494 12/27/2022 FY 22 GASB 75 VALUATION FEE 4,250.00

01.0170.1710.5520 GRANT'S TRUE VALUE HARDWARE 11495 12/27/2022 EXTENSION CORDS/ CHALL 27.48

01.0100.1020.5912 EM/SEM CHAMBER OF COMMERCE 11490 12/27/2022 MAYOR & STAFF BRUNCH 60.00

01.0170.1760.5540 FLAGTIME USA 11491 12/27/2022 100 USA FLAGS/ STREET POLES 2,470.00

01.0150.1510.5204 GERARDO DIAZ 11492 12/27/2022 DEC'22 COM SVC COMMISSION MTG 100.00

02.0170.1760.5540 DDC ELECTRIC SUPPLY, INC. 11487 12/27/2022 PHOTOCELLS/ STREETS 2,491.21

01.0151.1541.5215 DUANE TAKAYAMA 11488 12/27/2022 12/3 BASKETBALL OFFICIAL SVCS 90.00

01.0170.1480.5215 E. TSENG & ASSOCIATES, INC. 11489 12/27/2022 SEPT-NOV'22 AB939 COMPLIANCE SVCS 7,500.00

01.0170.1710.5520 DDC ELECTRIC SUPPLY, INC. 11487 12/27/2022 NEW ELECTICAL LINE/ CHALL 147.34

01.0170.1710.5520 DDC ELECTRIC SUPPLY, INC. 11487 12/27/2022 NEW ELECTRICAL LINE/ CHALL 268.83

01.0170.1710.5520 DDC ELECTRIC SUPPLY, INC. 11487 12/27/2022 NEW ELECTRICAL LINE/ CHALL 51.49

01.0160.1670.5520 DAKOTA BACKFLOW CO. 11485 12/27/2022 BACKFLOW TESTING/ MVD 55.00

01.0170.1710.5520 DAKOTA BACKFLOW CO. 11485 12/27/2022 BACKFLOW TESTING/ CHALL 55.00

01.0150.1510.5204 DAVID MAI 11486 12/27/2022 DEC'22 COM SVC COMMISION MTG 100.00

01.0160.1640.5520 DAKOTA BACKFLOW CO. 11485 12/27/2022 BACKFLOW TESTING/ POOL 55.00

01.0160.1650.5520 DAKOTA BACKFLOW CO. 11485 12/27/2022 BACKFLOW TESTING/ NTP 55.00

01.0160.1660.5520 DAKOTA BACKFLOW CO. 11485 12/27/2022 BACKFLOW TESTING/ SHIVELY 55.00

01.0160.1610.5520 DAKOTA BACKFLOW CO. 11485 12/27/2022 BACKFLOW TESTING/ CCTR 55.00

01.0160.1620.5520 DAKOTA BACKFLOW CO. 11485 12/27/2022 BACKFLOW TESTING/ SCTR 55.00

01.0160.1630.5520 DAKOTA BACKFLOW CO. 11485 12/27/2022 BACKFLOW TESTING/ MCTR 55.00

01.0100.1050.5936 CONCENTRA 11483 12/27/2022 10/21 NEW HIRE PHYSICAL 219.00

01.0100.1050.5936 CONCENTRA 11483 12/27/2022 11/28 NEW HIRE PHYSICAL 219.00

01.0150.1540.5914 CPRS 11484 12/27/2022 CPRS MEMBERSHIP RENEWAL 2/28/23 165.00

01.0100.1020.5932 CHARTER COMMUNICATIONS 11481 12/27/2022 12/7/22-1/6/23 CABLE SVCS 140.03

01.0160.1640.5520 COMMERCIAL AQUATIC SERVICES, INC 11482 12/27/2022 POOL CHEMICAL SUPPLIES 498.25

01.0160.1640.5520 COMMERCIAL AQUATIC SERVICES, INC 11482 12/27/2022 POOL CHEMICAL SUPPLIES 288.22

01.0151.1541.5215 BENJAMIN G. VAROS 11478 12/27/2022 12/7 BASKETBALL OFFICIAL SVCS 90.00

01.0150.1530.5430 BROTHERS AWARDS & TROPHIES 11479 12/27/2022 PLAQUE/ OPENING OF BILLIARD ROOM 38.50

01.0130.1310.5215 CA DEBT AND INVESTMENT ADVISORY COMMISSION 11480 12/27/2022 REPORTING FEE- SECTION 8856 GOV'T CODE 2,453.75

01.0170.1020.5515 BASE HILL, INC. 11477 12/27/2022 NOV'22 JANITORIAL SVCS 7,339.00

01.0170.1020.5515 BASE HILL, INC. 11477 12/27/2022 NOV'22 DISINFECT #505 17,800.00

01.0170.1020.5515 BASE HILL, INC. 11477 12/27/2022 NOV'22 CARPET SHAMPOO/ CHALL 250.00

01.0100.1050.5936 ANTONIO REYES 11474 12/27/2022 BOOT ALLOWANCE 200.00

01.0170.1720.5720 AQUA PURE DRINKING WATER 11475 12/27/2022 NOV'22 WATER SVCS/ YARD 10.00

02.0170.1760.5550 ATHENS SERVICES 11476 12/27/2022 DEC'22 SWEEPER SVCS 6,140.00

01.0170.1020.5406 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 OFFICE SUPPLIES 110.77

01.0151.1541.5215 ANDREW WING 11472 12/27/2022 12/3 BASKETBALL OFFICIAL SVCS 90.00

01.0151.1541.5215 ANTHONY ROEL 11473 12/27/2022 12/6 BASKETBALL OFFICAL SVCS 90.00

01.0150.1540.5431 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 BABY LAB PROGRAM SUPPLIES 246.91

01.0151.1546.5406 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 CHRISTMAS WISH TOY GIVEAWAY SUPPLIES 344.58

01.0130.1330.6015 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 FINANCE OFFICE SUPPLIES 50.52

01.0130.1330.6015 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 ETHERNET SWITCHES/CHALL 115.74

01.0170.1020.5956 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 BEANIES/ PW STAFF 165.45

01.0150.1530.6020 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 PROJECTOR/ SCTR 881.99

01.0170.1020.5406 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 TILE KEY TRACKERS/ OFFICE SUPPLIES 288.98

01.0151.1541.5499 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 YOUTH BASKETBALL REF SHIRTS/ STAFF 27.50

01.0130.1310.5406 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 FINANCE OFFICE SUPPLIES 25.21

01.0150.1530.5430 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 BOARD ERASERS/ BILLIARDS ROOM 11.90

01.0151.1546.5406 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 CHRISTMAS WISH DECOR SUPPLIES 81.14

01.0130.1310.5406 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 FINANCE OFFICE SUPPLIES 24.92

01.0150.1540.5431 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 AFTER SCHOOL PROGRAM SUPPLIES 30.77

01.0170.1020.5406 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 OFFICE SUPPLIES 7.93

01.0150.1530.5406 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 SMART WATCH/ WALKING CLUB 24.24

01.0140.1440.5406 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 DEPT SUPPLIES BLDG, SAFETY & CODE 35.51

01.0140.7020.5406 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 DEPT SUPPLIES BLDG, SAFETY & CODE 12.93

01.0150.1540.5431 AMAZON CAPITAL SERVICES, INC 11471 12/27/2022 AFTER SCHOOL PROGRAM SUPPLIES 176.99

01.0160.1620.5520 DDC ELECTRIC SUPPLY, INC. 11548 01/04/2023 LED/ SCTR 159.95

01.0160.1640.5520 COMMERCIAL AQUATIC SERVICES, INC 11545 01/04/2023 12/13 CHEMICAL DELIVERY 319.13

01.0100.1050.5936 CONCENTRA 11546 01/04/2023 12/12/22 NEW HIRE PHYS 219.00

01.0140.1430.5931 COSTAR REALTY INFORMATION, INC 11547 01/04/2023 DEC'22-FEB'23 -1ST QUARTER DEPT LICENSING 1,279.80

44.0800.8010.5525 AUTOZONE 11542 01/04/2023 #29 WIPES 61.14

01.0130.1330.5215 CALIFORNIA COMMUNICATION 11543 01/04/2023 DEC'22-JAN'23 WIRELESS BRIDGE 680.00

01.0100.1050.5936 CHRISTIAN REYES 11544 01/04/2023 NEW HIRE LIVE SCAN REIMB 25.00

44.0800.8010.5525 AUTOZONE 11542 01/04/2023 #21 AIR FILTER 23.14

44.0800.8010.5525 AUTOZONE 11542 01/04/2023 #21 AIR FILTER RETURN (12.78)

01.0170.1770.5525 AUTOZONE 11542 01/04/2023 #12 CORE RETURN BATTERY (44.00)

01.0170.1770.5525 AUTOZONE 11542 01/04/2023 #12 REPLACEMENT BATTERY 316.62

44.0800.8010.5525 AUTOZONE 11542 01/04/2023 #29 ENGINE OIL & FILTER 32.19

44.0800.8010.5525 AUTOZONE 11542 01/04/2023 #21 OIL & AIR FILTER SVCS 54.17

01.0170.1770.5525 AUTOZONE 11542 01/04/2023 #19 BAD PURGE VALUE 36.68

01.0170.1770.5525 AUTOZONE 11542 01/04/2023 #94 FUEL CAP & WIPES 25.02

01.0170.1770.5525 AUTOZONE 11542 01/04/2023 #22 OIL & AIR FILTER 53.24

01.0150.1540.5431 AQUA PURE DRINKING WATER 11540 01/04/2023 CREDIT BALANCE (15.96)

01.0151.1546.5406 ARIANA GUTIERREZ 11541 01/04/2023 CHRISTMAS BALLON GARLAND/ TOY DRIVE 165.00

01.0170.1770.5525 AUTOZONE 11542 01/04/2023 #11 FLUID/ LIFTGATE 21.60

01.0130.1310.5406 AMAZON CAPITAL SERVICES, INC 11539 01/04/2023 FINANCE OFFICE SUPPLIES 56.39

06.0300.3010.5430 AMAZON CAPITAL SERVICES, INC 11539 01/04/2023 NAPKINS/ NUTRITION PROGRAM 174.20

01.0150.1540.5431 AQUA PURE DRINKING WATER 11540 01/04/2023 NOV'22 WATER SVCS 18.95

01.0170.1020.5406 AMAZON CAPITAL SERVICES, INC 11539 01/04/2023 OFFICE SUPPLIES 28.61

01.0170.1020.5406 AMAZON CAPITAL SERVICES, INC 11539 01/04/2023 OFFICE SUPPLIES 52.07

06.0300.3010.5430 AMAZON CAPITAL SERVICES, INC 11539 01/04/2023 NUTR PRGM KITCHEN SUPPLIES 126.12

01.0150.1540.5431 AMAZON CAPITAL SERVICES, INC 11539 01/04/2023 WINTER CAMP SUPPLIES 155.09

01.0120.1210.5406 AMAZON CAPITAL SERVICES, INC 11539 01/04/2023 OFFICE SUPPLIES 59.23

01.0130.1310.5406 AMAZON CAPITAL SERVICES, INC 11539 01/04/2023 FINANCE OFFICE SUPPLIES 49.43

01.0100.1030.5215 ALESHIRE & WYNDER, LLP 11538 01/04/2023 AUG'22 COVID-19 LEGAL SVCS #505 499.40

01.0100.1030.5215 ALESHIRE & WYNDER, LLP 11538 01/04/2023 SEPT'22 COVID LEGAL SVCS #505 682.80

01.0100.1030.5215 ALESHIRE & WYNDER, LLP 11538 01/04/2023 OCT'22 COVID LEGAL SVCS #505 60.30

06.0300.3010.5430 DRIFTWOOD DAIRY, INC 11536 01/04/2023 FOOD SUPPLIES FOR CI PRGM 257.09

06.0300.3020.5430 DRIFTWOOD DAIRY, INC 11536 01/04/2023 FOOD SUPPLIES FOR CII PRGM 28.56

01.0130.1330.5215 ADVANCED MICROCOMPUTING CONCEPTS,INC 11537 01/04/2023 MACBOOK AIR M2/ BOJORGUEZ 1,917.35

06.0300.3010.5430 DRIFTWOOD DAIRY, INC 11536 01/04/2023 FOOD SUPPLIES FOR CI PRGM 193.95

06.0300.3020.5430 DRIFTWOOD DAIRY, INC 11536 01/04/2023 FOOD SUPPLIES FOR CII PRGM 21.54

06.0300.3010.5430 DRIFTWOOD DAIRY, INC 11536 01/04/2023 FOOD SUPPLIES FOR CI PRGM 33.99

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11534 01/04/2023 11/7-12/6 THIENES/ PARKWAY 27.53

01.0170.1730.5720 SAN GABRIEL VALLEY WATER 11534 01/04/2023 11/7-12/6 1710 IRRIG DURFEE 224.75

01.0100.1010.5910 WATER EDUCATION FOR LATINO LEADERS 11535 01/04/2023 JAN-MAY 23 WELL FELLOWSHIP PRGM 2,500.00

01.0170.1710.5520 WHITTIER FERTILIZER 11533 12/27/2022 RED CHIPS 187.43

01.0170.1750.5520 WHITTIER FERTILIZER 11533 12/27/2022 STOCK/ KRUSE 48.51

01.0160.1670.5520 WHITTIER FERTILIZER 11533 12/27/2022 WINTER RYE GRASS/ MVD FIELD 38.59

01.0160.1660.5520 WHITTIER FERTILIZER 11533 12/27/2022 GOPHER BAIT/ SHIVELY 39.65

01.0160.1650.5520 WHITTIER FERTILIZER 11533 12/27/2022 FERTILIZER/ NTP 59.54

01.0170.1710.5520 WHITTIER FERTILIZER 11533 12/27/2022 RED CHIPS/ CHALL TREE LIGHTING 749.70

01.0170.1710.5520 WHITTIER FERTILIZER 11533 12/27/2022 ST AUGUSTINE SOD/ CHALL 46.62

01.0170.1710.5520 WHITTIER FERTILIZER 11533 12/27/2022 RED CHIPD/ CHALL PLANTERS 562.28

01.0160.1650.5520 WHITTIER FERTILIZER 11533 12/27/2022 FERTILIZER/ NTP 357.21

02.0170.1760.5215 WEST COAST ARBORISTS, INC 11532 12/27/2022 11/1-11/15 STREET TREE TRIMMING 9,213.25

01.0170.1750.5215 WEST COAST ARBORISTS, INC 11532 12/27/2022 11/16-11/30 CIVIC CENTER TREE MNTC 6,750.10

02.0170.1760.5215 WEST COAST ARBORISTS, INC 11532 12/27/2022 11/1-11/15 CIVIC CENTER TREE TRIM 12,426.50

01.0170.1720.5420 UNISHIELD 11529 12/27/2022 FIRST AID SUPPLIES/ YARD 430.83

01.0000.0000.4554 VERNEDA KAPLAN 11530 12/27/2022 MVD PARK RESERVATION REFUND 50.00

01.0170.1740.5435 WAXIE SANITARY SUPPLY 11531 12/27/2022 JANITORIAL SUPPLIES 982.05

01.0170.1710.5420 UNISHIELD 11529 12/27/2022 FIRST AID SUPPLIES/ CHALL 688.32

01.0160.1610.5420 UNISHIELD 11529 12/27/2022 FIRST AID SUPPLIES/CCTR 151.97

01.0160.1620.5420 UNISHIELD 11529 12/27/2022 FIRST AID SUPPLIES/ SCTR 182.24

01.0100.1020.5215 TOWNSEND PUBLIC AFFAIRS 11526 12/27/2022 DEC'22 CONSULTING SVCS 6,750.00

01.0130.1310.5215 TRUSAIC 11527 12/27/2022 DEC'22 ACA MONTHLY 1,020.00

01.0151.1542.5952 UNEED QURESHI 11528 12/27/2022 11/19 BOXING SHOW MEDICAL SCREEN 350.00

44.0800.8010.5525 THE SMOG SPOT 11525 12/27/2022 #21 SMOG INSPECTION 40.00

01.0170.1770.5525 THE SMOG SPOT 11525 12/27/2022 #9 SMOG INSPECTION 40.00

01.0170.1770.5525 THE SMOG SPOT 11525 12/27/2022 #11 SMOG INSPECTION 40.00

06.0300.3010.5430 SUPERIOR WAREHOUSE GROCERS 11523 12/27/2022 CI NUTR PRGM TORTILLAS 24.95

01.0170.1770.5525 SUPERKLEEN CARWASH, INC. 11524 12/27/2022 NOV'22 CAR WASHES 224.00

01.0170.1770.5525 THE SMOG SPOT 11525 12/27/2022 SMOG INSPECTION #94 50.00

01.0170.1475.5215 STATE WATER RESOURCES CONTROL BOARD 11521 12/27/2022 JULY 22 - JUNE 23 ANNUAL PERMIT FEE 10,602.00

02.0170.1760.5540 STREET DECOR, INC 11522 12/27/2022 BANDS/ DECORATIONS ON ST POLES 1,696.46

06.0300.3010.5430 SUPERIOR WAREHOUSE GROCERS 11523 12/27/2022 CI NUTR PRGM TORTILLAS 40.35

02.0170.1760.5535 ST. FRANCIS ELECTRIC, LLC 11519 12/27/2022 NOV'22 MTNC TRAFFIC 771.00

02.0170.1760.5535 ST. FRANCIS ELECTRIC, LLC 11519 12/27/2022 NOV'22 CALL OUT 327.50

01.0170.1730.6115 STATE OF CALIFORNIA 11520 12/27/2022 SOLAR LOAN PAYMENT 67,479.57

01.0160.1660.5520 SOUTHEAST CONSTRUCTION PRODUCTS,INC 11517 12/27/2022 SAND/ SHIVELY 195.69

01.0140.1100.5406 SPARKLETTS 11518 12/27/2022 NOV'22 WATER SVCS 23.48

01.0140.7020.5406 SPARKLETTS 11518 12/27/2022 NOV'22 WATER SVCS 23.48

01.0160.1650.5520 SMARDAN SUPPLY 11516 12/27/2022 METER VALUE UNIT/NTP 56.71

01.0160.1650.5520 SMARDAN SUPPLY 11516 12/27/2022 WAER INLET METER/ NTP 185.21

02.0170.1760.5540 SOUTHEAST CONSTRUCTION PRODUCTS,INC 11517 12/27/2022 SIDEWALK & CONCRETE REPAIRS 154.96

01.0151.1541.5215 ROBERT MORENO 11513 12/27/2022 12/6 BASKETBALL OFFICIAL SVCS 90.00

01.0151.1541.5215 ROMAN GALLARDO JR. 11514 12/27/2022 12/3 BASKETBALL OFFICAL SVCS 180.00

01.0000.0000.4554 SANJUANA GONZALEZ 11515 12/27/2022 MVD PARK RESERVATION REFUND 50.00

44.0800.8010.5982 REGIONAL TAP SERVICE CENTER 11512 12/27/2022 NOV'22 BUS PASSES 238.00

01.0000.0000.2020 CALPERS RETIREMENT DFT0000403 12/12/2022 PPE 11/12/22 PLAN 23047 1,702.99

01.0000.0000.2020 CALPERS RETIREMENT DFT0000403 12/12/2022 PPE 11/12/22 PLAN 685 9,976.11

01.0000.0000.2020 CALPERS RETIREMENT DFT0000403 12/12/2022 PPE 11/12/22 PLAN 27216 7,994.76

01.0000.0000.2020 CALPERS RETIREMENT DFT0000401 12/12/2022 PPE 11/26/22 PLAN 27216 8,199.02

01.0000.0000.2020 CALPERS RETIREMENT DFT0000401 12/12/2022 PPE 11/26/22 PLAN 685 9,914.32

01.0000.0000.2020 CALPERS RETIREMENT DFT0000402 12/12/2022 RATE PLAN 27216 COUNCIL 114.54

01.0150.1530.5952 WINNER INTERNATIONAL INC. 11578 01/04/2023 TABLE CLOTH-NAPKINS & BALLOONS/ LUNCHEONS 171.26

01.0000.0000.2224 AFLAC WORLDWIDE HEADQUARTERS DFT0000400 12/12/2022 DEC'22 INSURANCE 1,488.76

01.0000.0000.2020 CALPERS RETIREMENT DFT0000401 12/12/2022 PPE 11/26/22 PLAN 23047 2,476.03

01.0130.1310.5215 VASQUEZ & COMPANY LLP 11576 01/04/2023 REIMB OF CONFIRMATION FEE 150.00

01.0130.1310.5906 VASQUEZ & COMPANY LLP 11576 01/04/2023 2ND PROGRESS BILLING FY ENDED 06/30/22 28,000.00

01.0170.1730.5435 WAXIE SANITARY SUPPLY 11577 01/04/2023 JANITORIAL SUPPLIES 387.48

01.0100.1050.5936 TAG/AMS, INC. 11573 01/04/2023 RANDOM DRUG TEST 89.00

01.0100.1040.5921 THE SAUCE CREATIVE SERVICES CORP. 11574 01/04/2023 JAN'23 NEWSLETTER 4,846.77

01.0130.1310.5406 TYLER BUSINESS FORMS 11575 01/04/2023 YEAR END W-2 & 1099 FORMS 864.60

06.0300.3010.5430 SUPERIOR WAREHOUSE GROCERS 11572 01/04/2023 CI NUTRITION PROGRAM TORTILLAS 15.95

06.0300.3010.5430 SUPERIOR WAREHOUSE GROCERS 11572 01/04/2023 TORTILLAS/ C1 NUTR PROGRAM 19.96

06.0300.3010.5430 SUPERIOR WAREHOUSE GROCERS 11572 01/04/2023 DINNER ROLLS/ CHRISTMAS LUNCHEON 47.88

01.0160.1650.5520 SOUTHEAST CONSTRUCTION PRODUCTS,INC 11570 01/04/2023 STAKES AROUND WORK AREA 128.94

02.0170.1760.5962 SOUTHEAST CONSTRUCTION PRODUCTS,INC 11570 01/04/2023 SLEDGE HAMMER/ ST. DEPT 11.41

14.0900.9000.5968 STUDIO SPECTRUM, INC. 11571 01/04/2023 EQUIPMENT SET UP/ CITY COUNCIL MEETING 3,055.00

01.0151.1543.5952 SOUTHEAST CONSTRUCTION PRODUCTS,INC 11570 01/04/2023 STEEL SPIKES/ WOOD CUT OUTS 29.77

01.0160.1650.5520 SOUTHEAST CONSTRUCTION PRODUCTS,INC 11570 01/04/2023 WOOD STAKES TO BLOCK AREA/ NTP 142.50

01.0170.1760.5540 SOUTHEAST CONSTRUCTION PRODUCTS,INC 11570 01/04/2023 SAND/ FIRE DEPARTMENT 261.29

01.0170.1710.5406 OFFICE DEPOT 11568 01/04/2023 PRINTING PAPER/ CITY HALL 165.26

01.0130.1310.5280 SECTRAN SECURITY INC. 11569 01/04/2023 DEC'22 ARMORED SVCS 173.10

01.0160.1650.5520 SOUTHEAST CONSTRUCTION PRODUCTS,INC 11570 01/04/2023 SAND- FILL LOW SPOTS/ NTP 156.56

01.0160.1620.5520 MID-VALLEY AUTOMATIC FIRE SYSTEMS 11566 01/04/2023 8/25/22 FIRE SYSTEM SVCS/ SCTR 317.03

01.0160.1620.5520 MID-VALLEY AUTOMATIC FIRE SYSTEMS 11566 01/04/2023 HOOD & DUCT CLEAN/ SCTR 495.00

01.0100.1030.5215 NORMAN A. TRAUB & ASSOCIATES 11567 01/04/2023 JULY-AUG'22 INVESTIGATIVE SVCS 11,306.77

01.0160.1620.5520 LBC LIGHTING 11565 01/04/2023 LIGHT BULBS/ POOL ROOM SCTR 36.35

01.0160.1650.5520 MID-VALLEY AUTOMATIC FIRE SYSTEMS 11566 01/04/2023 8/25/22 HOOD & DUCT CLEANING/ NTP 425.00

01.0160.1650.5520 MID-VALLEY AUTOMATIC FIRE SYSTEMS 11566 01/04/2023 8/25/22 FIRE SYSTEM SVCS 323.17

01.0170.1020.5956 JOEL ULTRERAS 11564 01/04/2023 BOOT ALLOWANCE 200.00

01.0160.1650.5520 LBC LIGHTING 11565 01/04/2023 BUBLS/ NTP SNACK BAR 538.02

01.0160.1670.5520 LBC LIGHTING 11565 01/04/2023 BULBS/ MVD LIGHTS 308.66

02.0170.1760.5540 JCL TRAFFIC SERVICES 11562 01/04/2023 STREET DECORATION STRAPS 248.06

02.0170.1760.5540 JHM SUPPLY 11563 01/04/2023 BRASS STRAINER/ BIKE LANE STREETS 46.60

02.0170.1760.5540 JHM SUPPLY 11563 01/04/2023 IRRIGATION SUPP/ DURFEE BIKE LANE 300.05

01.0170.1710.5520 INDUSTRIAL PIPE & STEEL 11561 01/04/2023 ROUND TABLE/ MONUMENT 12.47

02.0170.1760.5540 INDUSTRIAL PIPE & STEEL 11561 01/04/2023 CABLE STEEL SLEEVES & CLIPS/ ST POLES 374.20

01.0170.1710.5520 INDUSTRIAL PIPE & STEEL 11561 01/04/2023 SQUARE TUB/ MONUMENT 3.05

06.0300.3020.5215 HUNTINGTON CULINARY 11560 01/04/2023 12/5-12/9 CI & CII NUTR PRGM 332.75

06.0300.3010.5215 HUNTINGTON CULINARY 11560 01/04/2023 12/12-12/16 CI & CII NUTR PRGM 3,335.00

06.0300.3020.5215 HUNTINGTON CULINARY 11560 01/04/2023 12/12-12/16 CI & CII NUTR PRGM 363.00

01.0130.1310.5904 HDL SOFTWARE,LLC 11559 01/04/2023 OCT-DEC'22 Q4 SALES TAX AUDIT 137.45

01.0130.1310.5906 HDL SOFTWARE,LLC 11559 01/04/2023 OCT-DEC'22 Q4 TRANSACTION TAX 208.30

06.0300.3010.5215 HUNTINGTON CULINARY 11560 01/04/2023 12/5-12/9 CI & CII NUTR PRGM 3,248.75

01.0170.1710.5520 GRANT'S TRUE VALUE HARDWARE 11558 01/04/2023 CHAIR SUPPLIES/ CHALL 53.30

01.0170.1710.5520 GRANT'S TRUE VALUE HARDWARE 11558 01/04/2023 TREE ELECTRICAL SUPPLIES/ CHALL 21.93

01.0170.1710.5520 GRANT'S TRUE VALUE HARDWARE 11558 01/04/2023 TREE OUTLET BOX/ CHALL 15.39

01.0170.1770.5525 GOT PROPANE INC 11556 01/04/2023 12/14 FORKLIFT PROPANE 63.43

01.0100.1050.5931 GOVERNMENT JOBS.COM, INC. 11557 01/04/2023 JAN-DEC'23 APPLICATION & EMPLOYEE REF PRGRM 10,156.85

01.0170.1710.6025 GRANT'S TRUE VALUE HARDWARE 11558 01/04/2023 TREE ELECTRICAL SUPPLIES/ CHALL 44.41

01.0170.1750.5505 GARVEY EQUIPMENT COMPANY 11555 01/04/2023 MOWER #1059772 MAINTENANCE SUPP 405.06

01.0170.1750.5505 GARVEY EQUIPMENT COMPANY 11555 01/04/2023 MOWER #2003849 MAINTENANCE SUPP 122.73

01.0170.1750.5505 GARVEY EQUIPMENT COMPANY 11555 01/04/2023 EQUIPMENT SUPPLIES 99.62

01.0160.1650.5520 EWING IRRIGATION 11554 01/04/2023 LAWN REPAIRS/ NTP 10.15

02.0170.1760.5540 EWING IRRIGATION 11554 01/04/2023 FLO & FILTER/ DURFEE BIKE LANES 175.73

01.0170.1750.5505 GARVEY EQUIPMENT COMPANY 11555 01/04/2023 MOWER #1081284 MAINTENANCE SUPP 385.07

01.0160.1650.5520 EWING IRRIGATION 11554 01/04/2023 IRRIGATION SYSTEM SUPP/ NTP 178.56

02.0170.1760.5540 EWING IRRIGATION 11554 01/04/2023 BALL VALVE/ DURFEE BIKE LANES 598.56

01.0170.1750.5962 EWING IRRIGATION 11554 01/04/2023 LANDSCAPE TOOLS 236.65

01.0100.1030.5215 EMILIA C. HUNTLEY 11553 01/04/2023 AUG'22 LEGAL CONSULTING SVCS 660.00

01.0100.1030.5215 EMILIA C. HUNTLEY 11553 01/04/2023 SEPT-OCT'22 LEGAL CONSULTING SVCS 990.00

01.0170.1750.5962 EWING IRRIGATION 11554 01/04/2023 TOOL REPLACEMENTS 207.63

01.0160.1620.5520 ECOLAB PEST ELIM. DIVISION 11551 01/04/2023 NOV'22 PEST CONTROL/ SCTR 312.30

01.0170.1720.5520 EL MONTE ORNAMENTAL SUPPLY, INC. 11552 01/04/2023 ENTRANCE GATE CHAIR/ YARD 81.03

01.0170.1720.5520 EL MONTE ORNAMENTAL SUPPLY, INC. 11552 01/04/2023 CHAIN BOLTS/ YARD ENTRANCE GATE 24.26

01.0170.1720.5520 ECOLAB PEST ELIM. DIVISION 11551 01/04/2023 NOV'22 PEST CONTROL/ YARD 144.14

01.0160.1610.5520 ECOLAB PEST ELIM. DIVISION 11551 01/04/2023 NOV'22 PEST CONTROL/ CCTR 69.18

01.0170.1710.5520 ECOLAB PEST ELIM. DIVISION 11551 01/04/2023 NOV'22 PEST CONTROL/ CHALL 194.39

01.0160.1620.5520 DDC PLUMBING SUPPLY, INC. 11549 01/04/2023 FLUSHOMETER REPAIR KITS 424.10

01.0160.1660.5520 DDC PLUMBING SUPPLY, INC. 11549 01/04/2023 WATERLESS URINAL KIT 197.33

01.0100.1050.5936 DEPT. OF JUSTICE-ACCOUNTING OFFICE 11550 01/04/2023 NOV'22 FINGERPRINT APPS 256.00

01.0170.1710.5520 DDC ELECTRIC SUPPLY, INC. 11548 01/04/2023 OUTLET COVERS/ CHALL 24.45

01.0170.1760.5540 DDC ELECTRIC SUPPLY, INC. 11548 01/04/2023 SAW BLADES/ STREETS 132.26

01.0170.1710.5520 DDC ELECTRIC SUPPLY, INC. 11548 01/04/2023 ELECTRICAL/ CHALL TREE 69.27

01.0170.1710.5520 DDC ELECTRIC SUPPLY, INC. 11548 01/04/2023 ELECTRICAL/ CHALL TREE 98.01

01.0160.1650.5520 DDC ELECTRIC SUPPLY, INC. 11548 01/04/2023 NEW LIGHT SUPPLIES/ NTP 73.54

01.0170.1710.5520 DDC ELECTRIC SUPPLY, INC. 11548 01/04/2023 ELECTRICAL/ CHALL TREE 33.48

01.0160.1620.5520 DDC ELECTRIC SUPPLY, INC. 11548 01/04/2023 DIMMER SWITCH/ SCTR 79.98

01.0160.1620.5520 DDC ELECTRIC SUPPLY, INC. 11548 01/04/2023 LED/ SCTR 189.06

01.0100.1010.5912 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 PANDA EXPRESS-CREDIT (8.56)

01.0100.1010.5912 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CITY COUNCIL DINNER 21.97

01.0170.1710.5932 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 MONTHLY ZOOM VIDEO CONFERENCE 319.90

01.0100.1010.5406 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 APPLE RE-OCCURING CHARGES 4.99

01.0100.1010.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CCCA/ SACRAMENTO 1/9-11/23 625.00

01.0100.1040.5922 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 DIGITAL PUBLISHING PLATFORM SUBSCRIPTION 480.00

01.0100.1050.5931 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 MONTHLY ZOOM SUBSCRIPTION 14.99

01.0170.1020.5406 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 FIRE SPRINKLER WATER SWITCH/CITY YARD 262.62

01.0100.1020.5932 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 LA TIMES SUBSCRIPTION 15.96

01.0100.1020.5932 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 SGV NEWS SUBSCRIPTION 10.00

01.0100.1040.5922 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 ADOBE PHOTOSHOP MTHLY SUBSCRIPTION 9.99

01.0100.1010.5912 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 COUNCIL MEETING DINNER 126.20

01.0100.1020.5405 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 BANKERS STORAGE BOXES 71.65

01.0100.1020.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CAL CITIES REGISTRATION C.M 2/8-10/23 750.00

01.0140.1430.5406 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 THE GRAPHICS FAIRY-CREDIT (9.98)

01.0140.1430.5406 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 THE GRAPHICS FAIRY 9.98

01.0140.1430.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 MONTHLY ICLOUD SUBSCRIPTION FEE 2.99

44.0800.8015.5715 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 9/3-10/2 TRAN CELL SVCS #414 83.56

68.0900.9000.5715 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 9/3-10/2 TRAN CELL SVCS #414 250.67

68.0900.9000.5715 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 9/3-10/2 TRAN CELL SVCS #414 150.90

01.0130.1330.5215 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 NOV'22 INTERNET SVCS 336.85

01.0130.1330.5715 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 9/3-10/2 CITY CELL SVCS 4,294.94

44.0800.8015.5715 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 9/3-10/2 TRAN CELL SVCS #414 50.30

01.0150.1530.5952 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 HALLOWEEN LUNCHEON DOOR PRIZES 95.84

01.0130.1310.5913 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 BANK LATE FEE 39.00

01.0130.1310.6110 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 INTEREST CHARGES 626.96

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CAL ACT CONFERENCE REGISTRATION 610.00

01.0150.1530.5952 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 PUMPKINS/ PUMPKIN CARVING CONTEST 41.94

01.0150.1530.5952 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 TURKEY TOT/THE WALKING CLUB 90.00

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CONFERENCE MEAL CHARGES 22.62

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 FLIGHT CHARGES/CONFERENCE 187.20

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CONFERENCE HOTEL CHARGES 477.60

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CONFERENCE MEAL CHARGES 25.16

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 AIRPORT PARKING CHARGES 88.88

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CONFERENCE MEAL CHARGES 14.73

01.0151.1543.5952 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 HARVEST FESTIVAL SUPPLIES 349.03

01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CHRISTMAS WISH TOY GIVEAWAY 2,985.04

01.0150.1530.5430 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 OCTOBER BIRTHDAY CUPCAKES 47.94

01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CHRISTMAS WISH SUPPLIES 722.98

01.0150.1540.5431 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 PROGRAM SUPPLIES/CCTR 46.23

01.0150.1540.5431 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 PROGRAM SUPPLIES/CCTR 14.97

01.0151.1543.5952 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 VETERAN'S DAY FOOD SUPPLIES 228.22

01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CHRISTMAS WISH TOY GIVEAWAY 134.85

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01.0151.1543.5952 SAM'S CLUB DIRECT DFT0000408 12/12/2022 HARVEST FESTIVAL CANDY 242.42

01.0151.1543.5952 SAM'S CLUB DIRECT DFT0000408 12/12/2022 TURKEYS/5K 62.85

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01.0170.1710.5520 HOME DEPOT CREDIT SERVICES DFT0000425 12/22/2022 DECORATIONS/ CHALL 485.50

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01.0100.1050.5941 CALPERS DFT0000423 12/22/2022 JAN'23 ADMIN FEE/ ACTIVE 209.68

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01.0000.0000.2205 DEPARTMENT OF THE TREASURY DFT0000418 12/19/2022 PPE 12/10/22 FEDERAL 18,813.23

01.0000.0000.2215 DEPARTMENT OF THE TREASURY DFT0000418 12/19/2022 PPE 12/10/22 FICA 23,743.18

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01.0000.0000.2020 CALPERS RETIREMENT DFT0000417 12/19/2022 PPE 12/10/22 RATE PLAN 23047 2,476.03

02.0170.1760.6115 SOUTHERN CALIFORNIA EDISON DFT0000413 12/14/2022 EE/OBF INSTALLMENT CHARGE LOAN-ID 42664638 9,473.76

02.0170.1760.5725 SOUTHERN CALIFORNIA EDISON DFT0000414 12/14/2022 10/17-11/30 STREET LIGHTS 2,013.38

02.0170.1760.5725 SOUTHERN CALIFORNIA EDISON DFT0000415 12/14/2022 8/16-10/16 STREET LIGHTS 2,525.16

02.0170.1760.6115 SOUTHERN CALIFORNIA EDISON DFT0000413 12/14/2022 EE/OBF INSTALLMENT CHARGE LOAN-ID 42665075 131.75

02.0170.1760.6115 SOUTHERN CALIFORNIA EDISON DFT0000413 12/14/2022 EE/OBF INSTALLMENT CHARGE LOAN-ID 42664593 155.15

02.0170.1760.6115 SOUTHERN CALIFORNIA EDISON DFT0000413 12/14/2022 EE/OBF INSTALLMENT CHARGE LOAN-ID 42665390 506.66

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02.0170.1760.5725 SOUTHERN CALIFORNIA EDISON DFT0000413 12/14/2022 10/5-11/30 STREET LIGHTS 2,074.60

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01.0150.1530.5952 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 MUSIC CONTROL/ SPECIAL EVENTS 386.45

01.0150.1530.5952 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 VETERAN DAY FLYER 2.99

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 FUEL CHARGES/ CAR RENTAL 118.04

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CONFERENCE MEAL CHARGES 13.63

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CONFERENCE MEAL CHARGES 8.52

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CAL ACT CONFERENCE FLIGHT 167.20

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CONFERENCE MEAL CHARGES 19.97

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CONFERENCE MEAL CHARGES 18.81

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CAL ACT CONFERENCE REGISTRATION FEE 610.00

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CAL ACT CONF/HOTEL RESERVATION 444.00

01.0150.1530.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CAL ACT CONFERENCE CAR RENTAL 258.08

01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 EXTENSION CORDS 63.20

01.0100.1010.5910 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 CCCA/ SACRAMENTO 1/9-1/11/23 625.00

01.0150.1530.5430 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 MONTHLY DIRECT TV PAYMENT 153.99

01.0151.1543.5952 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 SERVICE FEE-LA HEALTH DEPT 20.20

01.0151.1546.5210 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 SNOW PROS/ CHRISTMAS WISH TOY DRIVE 300.00

01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 PAINTING SUPPLIES/ WALMART 122.53

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01.0151.1543.5952 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 GENERATOR RENTAL/ SIMON EQUIP 155.68

01.0151.1543.5952 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 GENERATOR RENTAL/ SIMON EQUIP 82.80

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01.0130.1330.5715 ELAN FINANCIAL SERVICES DFT0000411 12/12/2022 RE-OCCURING HOT SPOT 220.00

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01.0100.1050.5931 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 ZOOM- H.R VIDEO CONFERENCE 14.99

01.0100.1040.5922 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 LINKTREE/ CITY SM 90.00

01.0100.1040.5922 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 CAPIO- WEBINAR 30.00

01.0100.1040.5922 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 FB PROMOTE/ TURKEY DASH 30.00

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01.0100.1040.5922 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 SGV NEWS SUBSCRITPION 1.80

01.0100.1040.5922 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 ADOBE - PHOTOSHOP SM 9.99

68.0900.9000.5715 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 10/3-11/2 TRAN CELL SVCS #414 250.55

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01.0120.1210.5908 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 LUNCH/ RECORDS MANAGEMENT TRAINING 43.33

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44.0800.8015.5715 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 10/3-11/2 TRAN CELL SVCS #414 83.51

68.0900.9000.5715 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 10/3-11/2 TRAN CELL SVCS #414 150.90

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01.0130.1330.5215 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 DEC'22 INTERNET SVCS 336.85

01.0130.1330.5715 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 10/3-11/2 CITY CELL SVCS 4,228.35

01.0150.1530.5406 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 POPCORN/ MOVIE WEDNESDAY 15.00

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01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 CHRISTMAS WISH TOY GIVEAWAY SUPPLIES 121.90

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01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 CHRISTMAS WITH TOY GIVEAWAY SUPP 230.39

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01.0000.0000.2020 CALPERS RETIREMENT DFT0000434 01/03/2023 PPE 12/24/22 RATE PLAN 27216 207.69

01.0100.1050.5947 CALPERS RETIREMENT DFT0000435 01/04/2023 2023 REPLACEMENT BENEFIT CONTRIBUTION 7,157.76

01.0000.0000.2020 CALPERS RETIREMENT DFT0000436 01/03/2023 PPE 12/24/22 RATE PLAN 685 10,212.24

01.0000.0000.2224 AFLAC WORLDWIDE HEADQUARTERS DFT0000432 01/03/2023 DEC'22 INSURANCE 1,369.46

01.0000.0000.2020 CALPERS RETIREMENT DFT0000433 01/03/2023 PPE 12/24/22 RATE PLAN 685 253.41

01.0000.0000.2020 CALPERS RETIREMENT DFT0000433 01/03/2023 PPE 12/24/22 RATE PLAN 23047 452.17

01.0150.1530.5952 WALMART COMMUNITY/GECRB DFT0000431 12/22/2022 VETERANS DAY DOOR PRIZES 119.70

01.0151.1543.5952 WALMART COMMUNITY/GECRB DFT0000431 12/22/2022 5K SUPPLIES 265.73

01.0151.1546.5406 WALMART COMMUNITY/GECRB DFT0000431 12/22/2022 CHRISTMAS WISH TOYS 2,941.52

01.0170.1730.5710 SOUTHERN CALIFORNIA EDISON DFT0000429 12/22/2022 11/16-12/15 1415 SANTA ANITA AVE 1,335.27

02.0170.1760.5966 US BANK VOYAGER FLEET SYS DFT0000430 12/22/2022 10/24-11/22 FUEL-CITY TRANSPORTATION 5,109.06

01.0150.1530.5406 WALMART COMMUNITY/GECRB DFT0000431 12/22/2022 SENIOR SVCS DEPT SUPPLIES 83.86

01.0170.1730.5710 SOUTHERN CALIFORNIA EDISON DFT0000427 12/22/2022 11/16-12/15 1824 CENTRAL AVE 379.11

01.0170.1730.5710 SOUTHERN CALIFORNIA EDISON DFT0000428 12/22/2022 11/16-12/15 1530 CENTRAL AVE 1,888.07

Grand Total: 821,418.19

01.0150.1530.5908 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 PASTRIES/ TRANSPORTATION STAFF MTG 13.88

01.0150.1530.5952 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 CRICUT 9.99

01.0150.1530.6020 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 LOVESEAT/ SCTR 379.07

01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 CHRISTMAS WISH SUPPLIES 290.21

01.0151.1546.5440 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 CHRISTMAS WISH FOOD 117.25

01.0150.1530.5430 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 MONTHLY DIRECT TV PAYMENT 153.99

01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 CHRISTMAS WISH 292.26

01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 CHRISTMAS WISH SUPPLIES 206.21

01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 CHRISTMAS WISH 220.82

01.0151.1543.5952 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 GLITER GLUE VETERANS 3.11

01.0151.1543.5952 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 SPECIAL EVENT SUPPLIES 82.14

01.0151.1546.5406 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 CHRISTMAS WISH SUPPLIES 602.50

01.0151.1542.5952 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 USA BOXING SANCTION FEE 330.00

01.0151.1542.5952 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 BEN LIRA AWARD 230.42

01.0151.1543.5952 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 TREE LIGHTING CHAMPURRADO 841.00

01.0151.1542.5914 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 USA BOXING BLUB MEMBERSHIP 184.50

01.0151.1542.5952 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 CHRISTMAS TOY GIVEAWAY SUPPLIES 603.51

01.0151.1542.5952 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 BOXING OFFICIAL MEALS 150.00

01.0130.1330.5715 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 RE-OCCURING HOT SPOT CHARGE 55.00

01.0151.1542.5914 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 USA BOXING COACH'S BACKGROUND SCREENING 366.00

01.0151.1542.5914 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 USA BOXING COACH'S BACKGROUND SCREENING 122.00

01.0100.1010.5406 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 OFFICE SUPPLIES 22.03

01.0100.1040.5922 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 NAME BADGES/ COUNCIL & STAFF 80.26

01.0130.1330.5715 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 RE-OCCURING HOT SPOT 220.00

01.0100.1010.5715 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 APPLE RE-OCCURING CHARGES 6.99

01.0100.1010.5406 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 OFFICE SUPPLIES 22.39

01.0100.1010.5406 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 OFFICE SUPPLIES 35.25

01.0170.1710.5932 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 SGV NEWS SUBSCRITPION 10.00

01.0170.1710.5932 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 ZOOM- CITY'S VIDEO CONFERENCE 319.90

01.0170.1710.5932 ELAN FINANCIAL SERVICES DFT0000445 12/22/2022 LA TIMES- SUBSCRIPTION 15.96

City Council Agenda Report
Agenda Item No. 7.c.

DATE: January 10, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, Interim City Manager
SUBMITTED BY: Rene Salas, Interim City Manager
SUBJECT: CONSIDERATION AND APPROVAL OF RESOLUTION NO.
23-02, AWARDING A PROFESSIONAL SERVICES

AGREEMENT (PSA) TO BUCKNAM INFRASTRUCTURE
GROUP, INC. FOR PROFESSIONAL SERVICES FOR THE

PAVEMENT MANAGEMENT PROGRAM (PMP) UPDATE
SUMMARY: Award of contract to provide Professional Services for the Pavement Management Program (PMP) Update over a five-year period.

RECOMMENDED ACTION: Staff recommends City Council:

1. Adopt Resolution No. 23-02, awarding a professional services agreement to Bucknam Infrastructure Group, Inc. for the Pavement Management Program (PMP) Update in the amount of $24,890.00;

2. Approve $24,890.00 in Prop C Funds for the requested services; and

3. Authorize Interim City Manager or designee to negotiate and execute the agreement.

FISCAL/FINANCIAL IMPACT: Staff recommends these services are provided through eligible Prop C Funds, in the amount of $24,890.00. The following is the project’s anticipated cost:

Professional Services (Bucknam Infrastructure Group,
Inc.)
$24,890.00
Total $24,890.00
DISCUSSION: Pavement Management Program (PMP) is a planning and budgeting tool used to prioritize street paving and maintenance projects over a five-year period. The requested professional services to update the City’s Pavement Management Program (PMP) includes reviewing the existing program and completing necessary tasks to update

the program to include recommendations for the next 5 year’s pavement maintenance and rehabilitation program.

On October 25, 2022, the City Council authorized staff to issue a Request for Proposals (RFP) for Professional Services for the Pavement Management Program (PMP) Update.

On October 26, 2022, the City issued a Request for Proposal (RFP) for Professional Services for the Pavement Management Program (PMP) Update with a proposal due date of November 22, 2022. Two (2) firms submitted proposals: Bucknam Infrastructure Group, Inc., and IMS Infrastructure Management Services. The proposals were evaluated based on the established criteria identified in the RFP including compliance with the RFP requirements, proposal quality, project understanding, approach, methodology including responsiveness and flexibility, experience of assigned staff, similar project experience, schedule efficiency, and references.

Staff reviewed the proposals and determined that Bucknam was the lowest responsible bidder pursuant to state law. Bucknam’s proposal was the most comprehensive, demonstrated the best understanding of the requested services, and proved to be the most qualified. Bucknam showed in its proposal their related project experience for cities including City of Monterey Park, Alhambra, and Rosemead. Bucknam’s total cost for the proposed services is $24,890; whereas, IMS’s total cost for the proposed services was $34,969.

Staff recommends that the City Council approve a professional services agreement with Bucknam Infrastructure Group, Inc., as the most qualified consultant, to provide Professional Services for the Pavement Management Program (PMP) Update for a total amount of $24,890.00 and authorize the Interim City Manager to execute the agreement.

ATTACHMENT(S):

A. Resolution No. 23-02
B. Technical Proposal
C. Fee Proposal
D. Professional Services Agreement with Bucknam

01257.0006/845948.1

ATTACHMENT A

01257.0006/845948.1
RESOLUTION NO. 23-02

A RESOLUTION OF THE SOUTH EL MONTE CITY

COUNCIL AWARDING PROFESSIONAL SERVICE

AGREEMENT TO BUCKNAM INFRASTRUCTURE GROUP,
INC. FOR THE PAVEMENT MANAGEMENT PROGRAM
(PMP) UPDATE
WHEREAS, on October 25, 2022, the City Council authorized staff to issue a Request for Proposals (RFP) for Professional Services for the Pavement Management Program (PMP) Update; and
WHEREAS, on October 26, 2022, the City issued a RFP for professional services for the PMP update with a proposal due date of November 22, 2022 and received two (2) proposals; and
WHEREAS, the City staff evaluated the proposals and determined that Bucknam Infrastructure Group, Inc. submitted the most qualified and comprehensive proposal to provide the subject services for the project; and
WHEREAS, the City staff determined that Bucknam Infrastructure Group, Inc. was the most qualified consultant for the project.

NOW, THEREFORE, THE SOUTH EL MONTE CITY COUNCIL HEREBY
RESOLVES AS FOLLOWS:

SECTION 1: The above recitals are true and correct and incorporated by reference.

SECTION 2: Upon reviewing the proposals submitted for professional services for the PMP update, the City Council hereby finds that Bucknam Infrastructure Group, Inc. is the lowest responsible bidder and has submitted the most qualified proposal, and desires to award a professional services agreement in the amount of $24,890.00.

SECTION 3: The City Council hereby approves $24,890.00 in Prop C funds the requested services.

SECTION 4: The City Council hereby authorizes the Interim City Manager to execute and take all actions necessary to effectuate a professional service agreement with Bucknam Infrastructure Group, Inc. in the amount of $24,890.00, subject to the approval as to form of the City Attorney.

SECTION 5: The City Clerk shall certify to the passage and adoption of this resolution.

01257.0006/845948.1
PASSED, APPROVED AND ADOPTED this 10th day of January, 2023. _____________________________
Gloria Olmos, Mayor
ATTEST:
_____________________________
Donna G. Schwartz, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF SOUTH EL MONTE )
I, Donna G. Schwartz, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution being Resolution No. 23-02, was passed and approved by the City Council of the City of South El Monte at a regular meeting of said Council held on the 10th day of January 2022, and that said Resolution was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Donna G. Schwartz, City Clerk

ATTACHMENT B

PROPOSAL TO PROVIDE PROFESSIONAL SERVICES

FOR THE PAVEMENT MANAGEMENT

PROGRAM (PMP) UPDATE
City of South El Monte, CA
November 22, 2022
Submitted by:

Bucknam Infrastructure Group, Inc.

Table of Contents
City of South El Monte TOC
Pavement Management Program Update
Section Page
Table of Contents, Cover Letter TOC
Approach and Scope of Work .......................... 1-1 Project Understanding/Approach................................................... 1-1 Pavement Management Program Scope of Work.......................... 1-4 Schedule......................................................... 2-1 Critical Path Project Schedule......................................................... 2-1 Project Team, Key Personnel, and Resumes..... 3-1
Project Team / Key Staff Members................................................. 3-1 Organization Chart.......................................................................... 3-3 Resumes.......................................................................................... 3-4 Company Qualifications.................................. 4-1 Bucknam Firm Profile / Qualifications............................................ 4-1 Delineation of Bucknam Infrastructure Group’s Strengths............ 4-2 References...................................................... 5-1 Relevant Project Experience ........................................................... 5-1 City’s Standard Professional Services
Agreement...................................................... 6-1 Sample Professional Services Agreement Statement..................... 6-1 Addenda Acknowledgment............................. 7-1 Addenda Acknowledgment Statement........................................... 7-1 Required Attachments.................................... 8-1 Claims History Statement ............................................................... 8-1 Attachment A – Affidavit of Non-Collusion .................................... 8-X Fee Proposal ................................................... 9-1 Separate Sealed Envelope ....................................................................

Hourly Rate Schedule...................................................................... 9-3 3 7
8 4
5 6
9 1
2

November 22, 2022
Mrs. Rene Salas
Interim City Manager
City of South El Monte
1415 Santa Anita Avenue
South El Monte, CA 91733
Subject: Proposal to Provide Professional Services for the Pavement Management Program (PMP) Update
Dear Mrs. Salas,
It is our pleasure to submit our proposal to assist the City of South El Monte in the proactive management of your Pavement Management Program (PMP). With the City seeking to move toward stronger infrastructure management methodologies through advanced pavement inspections, neighborhood maintenance scheduling, Capital Improvement reporting (CIP), and GIS implementation, Bucknam Infrastructure Group, Inc. has identified a proactive and cost efficient method to assist the City in implementing a successful PMP. Our team will focus our long-term PMP knowledge, extensive Los Angeles County experience and GIS/GPS technologies to optimize the City’s maintenance dollars by implementing a manageable and reliable PMP methodology.

With Bucknam currently assisting 30% Angeles County local agencies with PMP, our project staff can be relied upon to provide outstanding service to the City. This will be accomplished by assisting the City in implementing a common-sense neighborhood M&R schedule, formulating a proactive Arterial CIP budget and providing realistic, achievable maintenance recommendations.

Our firm is unique in that we provide:
 Relevant and accurate PMP services based on our ongoing work with numerous Los Angeles, Orange County and San Diego local agencies such as:
o 27 Los Angeles County local agencies; 30% of LA County local agencies (e.g., Commerce, Lynwood, Monterey Park, South Pasadena, Alhambra, Rosemead, La Verne, Gardena, Rancho Palos Verdes, etc.)
o 21 of the 35 Orange County local agencies (60%);
o 12 San Diego/Inland Empire local agencies; and
o Army Corps of Engineers ASTM D6433-20 compliant surveying, reporting and pavement analysis on an annual basis;
 Our project manager has worked within the SoCal Pavement Management industry for over twenty-four (24) years and has worked extensively with MicroPAVER and StreetSaver PMP software’s through turn-key data conversion projects to long-term, proactive pavement CIP scheduling that relies on accurate and cost-efficient bid documentation;

 Project/engineering experience that brings the understanding that StreetSaver results are not set in stone; we proactively use the available data to enhance budget forecasting and CIP/O&M project planning;
 Qualified PMP services through MTC certification testing and OCTA’s pre-qualified inspection testing and services.

As Project Manager, my goal is not just to meet the requirements of this project but establish a living document (Arterial & Local pavement CIP submittal) that will be used throughout the term of the CIP as well as implement achievable long-term infrastructure management goals in coordination with City schedules.

Offeror: Bucknam Infrastructure Group, 3548 Seagate Way, Suite 230, Oceanside, CA 92056; Company FID # 45-2723662
Mr. Peter Bucknam (Project Manager) will be providing day-to-day operational and management services; he is authorized to sign the agreement for this contract. He can be contacted at 760-216-6529 (work) 714-501-1024 (cell) or email at peter@bucknaminc.com. Mr. Steve Bucknam, P.E. (Principal) will be responsible for project oversight ([email protected]).

By selecting Bucknam Infrastructure Group, Inc., the City of South El Monte will receive a strong, knowledgeable, innovative, and communicative team with the experience to implement a costeffective pavement management program. Our handpicked pavement management professionals are committed to delivering quality services to the City. We have already scheduled time for your project and eagerly await our kick-off meeting with City staff and you.

The City’s RFP is incorporated in its entirety as part of our proposal and all information submitted within our proposal is true and correct. Our proposal is valid for a minimum of 120 days.

Respectfully submitted,
Bucknam Infrastructure Group, Inc.

Peter J. Bucknam
President/Project Manager

Approach and Scope of Work
City of South El Monte 1-1
Pavement Management Program Update
Project Understanding / Approach
As the City of South El Monte infrastructure matures, the City’s staff is striving to update the City’s Pavement Management Program (PMP) through cost effective condition surveys, engineering cost evaluation, Arterial CIP prioritization, “residential neighborhood” budgetary reporting and work history updates within the PMP database. The City requires a team that will continue to not only survey the defined sections using cost-conscious methodologies but will create a comprehensive program that includes the enhancement of your multi-year PMP CIP, neighborhood maintenance, essential data for PS&E bid document preparation, stewardship of the PMP, GIS links to the PMP, and the knowledge of the inner workings of the MicroPAVER software.

Bucknam will provide these services through our proactive and accurate implementation of your PMP; we will address the City’s primary goals of:
• Establishing project kickoff meeting to finalize scope of work, all team members, project schedule and deliverables;
• Creating a new, comprehensive PMP MicroPAVER database that includes all public owned streets within the City’s network;
o Assessing current PMP data to validate all street classifications, segmentation and segment metrics;
• Enhancing the South El Monte MicroPAVER database with 2018 to 2023 work history data entries; • Surveying 37.8 miles of Arterial, Collector, Local and Alley streets; provide variance PCI reporting based upon 2018 PCI’s vs. 2023;
o Verifying / Updating pavement centerline and metric data (PMP vs. GIS);  Through the use of Bucknam-Fuscoe pavement segmentation Artificial Intelligence (AI) calculations;
o Generating 2023 Pavement Condition Index (PCI) ratings for each segment and overall; • Developing a proactive preventative slurry seal / overlay maintenance schedules based on existing capital funding;
• Establishing solid recommendations for current / future maintenance needs; • Utilizing the City’s existing funding to generate a baseline five (5) year Capital Improvement Program (CIP);
• Recommending alternative maintenance budgets that demonstrate realistic return-oninvestments (ROI), i.e. “improve PCI” and “maintain PCI” budget models, etc. • Publishing PMP-GIS layer within the City’s GIS Enterprise and the South El Monte MyRoads™ webportal (i.e. PCI maps, Proposed rehabilitation program, etc.) We have defined detailed phases to the scope of work in accordance to the City’s RFP;

1. Project Implementation

Approach and Scope of Work
City of South El Monte 1-2
Pavement Management Program Update

2. Client Satisfaction

3. Scope of Work (Major Tasks)

4. Project Schedule (see Section 2)
1) Project Implementation
TASK 1.1: Project Kickoff
The first step in implementing a successful pavement management program truly resides in frequent communication and timely scheduled data updates. For the City of South El Monte it will be essential to establish, up front, the Public Works (Engineering & Maintenance) pavement management priorities. Our team will set a Project Kickoff meeting with City staff to further discuss and review in detail the expectations of the project, technical approach, section ID / GIS management & surveys, district/quadrant maintenance, software upgrades & use, deliverables within the scope of work and the review of schedule.

This effort will build consensus between the Engineering and Maintenance staff as well as build stronger ARTERIAL CIP and LOCAL neighborhood maintenance programs that complement large Public Works CIP projects and annual maintenance projects.

The first key topics to be discussed will include the review and assessment of the existing pavement plan/data; its current and future use, work histories, survey areas based on recent maintenance work and schedules, new construction, data quality, current pavement procedures, historical expenditure levels, software implementation and desired service levels.

Deliverable: Meeting minutes, revised project schedule (if necessary) TASK 1.2: Project Status Meetings - Quality Control Program Status Meetings and Progress Reports
• Minimum of three meetings during the project (kickoff, field, and status meetings) – minimum of eight (8) hours; Field review meetings; Monthly progress status reports will be delivered to City project manager.

Quality Control (QC)
Prior the data assessment and survey, Bucknam will submit our Quality Control Plan to the City for review and discussion. We will use a statistical sampling approach for measuring the quality of our field technician’s work. In this manner, 10 percent of the original annual surveys will be resurveyed by an independent survey crew, supervised by a field supervisor, and the results will be compared to the original surveys (this will include 3.8 miles of arterial/local/alley QC). Our QC process involves checking the field crews’ work in a “blind study” fashion. Quality control checks will be performed at the end of each survey week.

This will ensure that all field personnel are properly collecting distresses and pavement quantities for all street segments. PCI variance reporting will be performed where previous PCI data will be compared to newly inspected 2023 PCI data; if PCI’s vary more than ten (10) points per year

Approach and Scope of Work
City of South El Monte 1-3
Pavement Management Program Update
Bucknam staff will assess the potential cause through unrecorded work history, accelerated pavement deterioration, etc.

Bucknam will record/log any discrepancies between the previous and current PMP databases (any corrections/changes to the database shall not be made without prior City staff approval).

Since we are collecting distress information on our field Tablets with the South El Monte PMP database live, our staff will perform several quality control tests within the pavement management software using a sample set of the City of South El Monte’s street distress data.

This will ensure that all system and analysis settings as well as City recommendations and standards are being followed. Over the past two years, Bucknam has submitted fifty (50) METRO/O CTA compliant reports for LA and Orange County municipalities, they include:

Our surveys follow the accepted ASTM D6433 procedure requirements. A copy of the QA/QC plan utilized by our staff during the project will be submitted along with the PMP certification documents. Our staff attends the OCTA PMP Distress Training Classes held in each year, 2011 thru 2022.

In February 2022 our staff was acknowledged as “qualified inspectors and firm” to prepare PMP’s compliant with the OCTA Countywide Pavement Management Guidelines (this certification/compliance runs through June 2024).

Additionally, Bucknam was selected by the Orange County Transportation Authority (OCTA) in July, 2021 to perform a 10-year Pavement Management Plan analysis on ALL 35 Orange County local agencies PMP’s. Essentially, a Countywide Pavement Management Plan!

Approach and Scope of Work
City of South El Monte 1-4
Pavement Management Program Update
2) Client Satisfaction
TASK 2.1: Project Deliverables
Shown throughout our Scope of Work, each Task is summarized with project deliverables. Client satisfaction will derive from frequent communication with the Project Manager and key staff members from the Engineering and Public Works departments. Project success is created by delivering on three main factors;
1) Adherence to scope tasks and deliverables
2) Performing to the standard set by the Project Schedule; and 3) Controlling costs. Our Project Manager will follow each of these factors throughout the duration of the project
Deliverable: Project Status Updates, as stated in Task 1.2 3) Scope of Work (Major Tasks)
TASK 3.1: Update Maintenance and Rehabilitation Activities The City will provide Bucknam a complete listing of all major work (overlay, slurry, etc.) in hard copy format to Bucknam for updating specific section work histories and PCI ratings. Bucknam will review all maintenance and rehabilitation projects completed and/or scheduled by the City since the last update in 2018; this will include work history updates on arterial, locals and alleys.

Our staff will enter the necessary work history updates as mentioned above (i.e. data entry of maintenance / rehabilitation activities) into your MicroPAVER software. Once the project is completed, our staff will upload the necessary PMP database files at the City.

Deliverable: Update PMP data, Work History report
TASK 3.2: Pavement Condition Surveys
First and foremost, the
assessment of the City’s
pavement segmentation is one of
the key priorities for this project.

With three years between major
inspections it will be essential to
verify that all Arterial, Collector
and Local segmentation is up-todate and that section SF quantities are verified, accurate
and reliable. This will be completed by utilizing the Bucknam-Fuscoe cloud-based learning technology (AI) to correct quantify square footages for each pavement section (see sample below).

Approach and Scope of Work
City of South El Monte 1-5
Pavement Management Program Update
Bucknam (powered by Fuscoe’s unique use of cloud-based learning technology technology) allows our staff to provide the AI with the City of South El Monte’s most recent aerial image; in doing so, all AC and PCC pavement segment SF’s are immediately calculated. This instant calculation is possible due to the cloud-based learning tech’s inherent working knowledge of how to recognize pavement surfaces and asphalt types.

This ability will allow Bucknam to obtain the necessary quality control measurements for all South El Monte PMP segments and to perform segment SF variance reports. This will in turn create a more accurate total centerline / square footage of the South El Monte network as well as for each unique pavement segments.

We will review/assess new and/or missing streets previously excluded from the last PMP update and create the necessary segmentation within the South El Monte PMP database + GIS links (this AI effort can be utilized through our optional services (see proposed fee).

Once the pavement segmentation has been assessed and verified, the necessary 37.8 miles of Arterial, Collector, Local and Alley inspections will be performed. It is the City’s desire to survey all pavement sections this fiscal year.

Our survey methodology will include the following approach based on the ASTM D6433 guidelines:

1. Walking - All sections are surveyed through “two-pass test” walking methodologies. AC/PCC distress types will be collected based upon actual surface conditions and physical characteristics of the segment.

Surveying methods will be conducted by remaining consistent with ASTM D6433-20 & the Army Corp of Engineers AC/PCC sampling guidelines while being flexible to current City requirements.

All sample locations are observed through walking surveys; samples areas will cover a minimum of 20% of the total section area and will be 2,500 SF +/- 1,000 SF in size. According to the City’s RFP the following pavement sections are to be surveyed for the upcoming 2023 PMP update:
• The inspection of approximately 37.8 centerline miles of Arterial / Collector, Local and Alley segments will be performed;
• Recent overlay rehabilitation will reduce total mileage of survey – TBD; Our use of MicroPAVER Tablet-based units allows our staff to collect pavement data with the City of South El Monte’s PMP database live in the field. All electronic data is transferred to the working master MicroPAVER account and reviewed from our office for quality control and management.

Roadway Verification Survey - A listing of the field attribute data that is updated/verified during the survey for the pavement management database is listed below:

2. Field Attribute Data (updated and/or verified)
 From/to, indicating the assigned limits of the section, sample test areas, street name  Historical PCI tracking from previous inspections and 2023 PCI inspections

Approach and Scope of Work
City of South El Monte 1-6
Pavement Management Program Update
 Segment rank, length, width, and total true area of the section

3. Conditional data will be evaluated for all street segments and will include:
 MicroPAVER 20 AC & 19 PCC distresses by type, severity and sample area  Sampling/conditional data collected within edge-of-pavement to edge-of pavement  PCI ratings (0-100), taking into account the surface condition, level of distress

4. Section Distress and PCI Reporting
Once inspections are completed, we will generate a draft Pavement Condition Index (PCI) Report for City staff to review. The City and our staff will review these reports to ensure that all inventory data is correct and the project is running smoothly.

Our submittal will include:

1. Street centerline miles, lane miles, and pavement area a. Street segments arranged in continuous west/east and north/south b. Reported as an per segment and entire network
c. Reported by functional classification (arterial, collector, local)

2. Current street network Pavement Condition Index ratings a. Street segments arranged in continuous west/east and north/south b. Report as an per segment and entire network
c. Reported by functional classification (arterial, collector, local)

3. Pavement segment tabular listing for the entire street network a. PCI Report – sorted by PCI (worst to best)
b. PCI Report – sorted alphabetically

4. PCI Variance report comparing 2018 PCI’s to 2023 PCI’s Deliverable: Citywide PCI Reports (30%, 65% and 100% status PCI reports), PCI Variance report

DEVELOP RECOMMENDED IMPROVEMENT PROGRAM
TASK 3.3: Maintenance and Rehabilitation Assessment – Budget Analysis We will assist the City in developing the most cost-effective preventative maintenance and rehabilitation strategies necessary to achieve the desired level of serviceability. Initially, Bucknam will assess overall condition trends and perform an performance predication model; this will lead to Bucknam meeting with the City to discuss and strategize maintenance activities that are currently being used by the City. Based on the City’s current AC & PCC applications and other maintenance practices used we will conduct an historical and prospective analysis on the conditional and financial impact these practices have on the network.

Approach and Scope of Work
City of South El Monte 1-7
Pavement Management Program Update
We will establish/update the South El Monte MicroPAVER maintenance “decision tree” that will be used to generate pavement recommendations that match current fiscal year maintenance approaches/City practices. This will be accomplished by assessing/updating the unique and individual PCI ranges and deterioration curves within PMP software based on functional class (i.e. arterial, collector, local) and age.

Our staff will review the South El Monte deterioration curves that have been developed based on historical pavement condition, inspection, surface type, and road class.

All maintenance practices/unit costs will be integrated into the PMP and will be derived from the most recent construction bids for pavement rehabilitation. We will account for inflation rates when long-term revenue projections are made. Our Project Manager and Principal will work closely with the City in defining repair and rehabilitation strategies for each fiscal year as well as establish PMP zones for the street/alley networks. Once the repair/rehabilitation strategies have been defined, the identification of a five-year Forecasted Maintenance schedule will be generated.

The recommended budget scenarios will be identified on the basis of several criteria:
• Assessment and review of the City’s 2023 Pavement CIP • Present pavement conditions; Desired levels of service and available resources • Projected / Forecasted PCI’s per section
• Cost benefit of individual strategies (minimum of three (3) scenarios) • Scheduling with the City’s major CIP projects (water, sewer; if any) • Budgetary recommendations that satisfy METRO guidelines • Local “Neighborhood” fiscal year reporting/improvement scheduling • Future routine maintenance needs based on projected deterioration rates The primary emphasis of this task is to maximize the scheduling of street maintenance using the most cost-effective strategies available and taking into account a life-cycle cost analysis.

TASK 3.4: Citywide CIP / METRO Compliance Budget Reports We will deliver a sound PMP Final Report to the City which will be essential for staff reference / use as well as presented in a way that is beneficial for elected officials/upper management. This report will assist the City in complying with METRO.

The report will be prepared in a format that uses the information delivered by the PMP database in conjunction with the information and analysis performed by our team. The report will provide the City with information on:
 Current inventory and pavement conditions indices (PCI) for all road classes  Projected annual rehabilitation programs for street maintenance for a 5-yr period (ARTERIAL, LOCAL and ALLEY Forecast Maintenance Reports) that show the largest return on investment and acceptable levels of service;

Approach and Scope of Work
City of South El Monte 1-8
Pavement Management Program Update
 Modeling and comparison of at least five (5) budget scenarios that typically include:
 Future PMP conditions based upon historical funding levels;  Identification of annual funding to maintain PCI after 5-years;  Increase current PCI within 5-years;
 Gradual, Frontloaded, Constrained and Unlimited funding analysis;  Strategies and recommendations for the City’s maintenance programs and procedures, including a preventative maintenance schedule (Arterials / Locals by year);  Publication of budget scenarios within MyRoads™ and GIS (Bucknam web-portal/dashboard);  Supporting documentation required by METRO;
 A detailed breakdown of deferred maintenance (backlog); and  Quality Management Plan document.

Our recommendations will provide guidance to the City on how to implement better preventative maintenance / rehabilitation strategies and/or increase funding through PMP data examples. We will make a 15 minute (non-technical) presentation of the results from the 2023 PMP update to City personal and/or City Council if necessary; pro bono.

Registered Engineer
Mr. Steve Bucknam, P.E. will review all completed data and final report incorporating the results of our pavement evaluation and conditions. We will provide recommendations for pavement rehabilitation and replacement design based upon field data and analysis.

Deliverable: Two (2) copies of the approved Final PMP Report, METRO compliance form and digital delivery of final project files.

TASK 3.5: PMP – GIS / PMP Mapping
As an enhancement and proactive approach
to this project, our staff will create the
Pavement-GIS link between MicroPAVER and
the City’s GIS system. Our staff will review,
with City staff, all ongoing upcoming capital
projects that may impact the GIS mapping
delivered for this project. The maps
described below will be incorporated into
the City’s Final PMP report:
• PCI values for every section
• Work History identifications
• 5-yr Arterial / Local
Rehabilitation and Slurry Seal
Programs
SAMPLE

Approach and Scope of Work
City of South El Monte 1-9
Pavement Management Program Update
• Functional classification maps
Once the City has approved the Pavement Condition Report, we will update the necessary MicroPAVERGIS linkages (street names will be shown on all maps).

By using the unique ID’s within the PMP and the City’s ESRI street shapefile ID’s, we will update the oneto-one match for each pavement section in the GIS. Our staff will coordinate all project deliveries with the Public Works and the GIS division to ensure that the most current and accurate PMP-GIS maps are represented within the City’s GIS enterprise.

Deliverable: Complete GIS files/themes based on list above (project .mxd/shapefiles).

TASK 3.6: South El Monte MyRoads™ PMP Web-Portal
South El Monte MyRoads™ Web-Portal – Bucknam’s
proprietary option of MyRoads™ is a great match for
the South El Monte PMP today and the future. This
option brings your PMP data to life within a dynamic
PMP dashboard!
Bucknam now provides all our PMP clients with a
unique and agency driven “MyRoads™” web-portal
that provides instantaneous access to your pavement
management database. This “dashboard” allows users
to toggle through individual sections via GIS mapping
selections, zone queries, rank selection, PCI ranges, etc. to review all section metrics, latest/previous
inspections, work histories generate filtered PCI reports and identify potential maintenance costs based upon
your unique needs. Bucknam has shown to the right,
your neighbor (Alhambra), a current active MyRoads™
client! This tool will be accessed by City staff simply through a Username/Password methodology. As
changes are made to the South El Monte PMP database
the MyRoads™ dataset is changed to reflect work
history edits, PCI inspections and section changes.

In summary, MyRoads™ allows the user perform the following dynamic functions:
• Query specific pavement segment(s) to view current/historic PCI, work history inspection; • Filter for pavement sections within a defined zone, PCI range and/or functional class; • Select a pavement section or grouping of section through the on-board GIS tool; • Enter slurry, overlay & reconstruction unit costs to determine preliminary cost of maintenance and resulting citywide PCI

Approach and Scope of Work
City of South El Monte 1-10
Pavement Management Program Update
o Display critical street / sidewalk / ROW assets along pavement section(s) that are critical to Engineering Bid development and solicitation (ADA ramps, utilities, manholes, trees, etc.
• Displays all final GIS project maps (PCI, work history, 5-yr forecasted maintenance, etc.) • Bucknam will train South El Monte staff on the simply use of the MyRoads™ dashboard.

TASK 3.7: MicroPAVER / MyRoads™ PMP Training
PMP Training
With MicroPAVER use being one of the key components to a successful PMP implementation, we will provide City staff with quality, certified training and the necessary skills needed to maintain the PMP.

Bucknam will provide City staff with all collected pavement/GIS data, as well as updated operation manuals for both field data collection and software training use.

Peter Bucknam and Shaun Russo will conduct comprehensive training sessions covering PMP implementation, PMP methodologies, field survey practices, PCI calculations, MicroPAVER/MyRoads™ use, editing/updating the database, budget needs analysis, and how to publish PMP data to GIS.

Training typically involves one (1) day of training on the MicroPAVER software and GIS linkages. There is no minimum or maximum amount of people that can be trained under this methodology.

Deliverable: PMP software and field training
Optional Services
TASK 3.8: On-Call PMP – GIS Services
Pavement Management Program Support
With the City implementing a triennial PMP management schedule Bucknam will provide annual PMP support that will cover data previously submitted by our staff. If additional services outside the identified scope of work above are requested Bucknam will provide timely and proactive services to the City. Our typical On-Call services include:
• Additional budget scenarios, general reporting, deterioration studies • Additional visual inspections above the mileage amount indicated in Task 4.2 • Additional pavement management – GIS mapping
• Additional MicroPAVER training, operational use
• GIS Enterprise assessment, management, implementation, support The agreement will include the provision of onsite and telephone support for the City staff.

Deliverable: Remote and on-site technical support

Approach and Scope of Work
City of South El Monte 1-11
Pavement Management Program Update
TASK 3.9: Citywide Sidewalk Management Services
Sidewalk Management Program Support
With the City continuing its triennial PMP requirement Bucknam will provide optional Sidewalk Management services at a volume-based reduced fee based on the combined PMP and sidewalk survey schedules. Bucknam will initially develop a clear and accurate citywide Sidewalk GIS layer that represents where known sidewalk locations are. This will require Bucknam to digitize sidewalk locations that will be represented by GIS polylines. This first effort will be to update the existing citywide sidewalk polyline layer that will in turn support our sidewalk inspections.

Our staff will utilize the City’s available street segmentation data within MicroPAVER to establish the sidewalk segmentation, survey and schedule. Our staff will utilize additional data such as the City’s GIS centerline, aerial imagery and other viable GIS data that will assist our sidewalk GIS layer development and field operations.

All sidewalk inventory and distress data will be collected through the use of our hand-held GPS units.

Through the use of ArcPad, our Trimble GPS unit utilizes a data capture screen to record all inventory and inspection data define by the scope of work. Once the street/pavement segmentation has been assessed and verified, the inspection of approximately 60.5 miles of sidewalk segments will be performed (based on 80% of each segment having sidewalk on both sides). Bucknam will coordinate the sidewalk and pavement management surveys together for efficiency.

Based on previous sidewalk management programs performed for various cities, we have provided the list below demonstrating typical layers and attributes collected during sidewalk inspections:

Sidewalk Distresses Attributes / GIS Data
• House Number – House number closest to distress, if applicable; • Street Name – Street Name;
• Surface Type – i.e. AC, Brick, Paver, PCC;
• Distress Location – sidewalk, C&G, Ramp;
• Vertical displacement – i.e. 1/2” to 1”, 1” to 2”, 2” or higher o Displacement ranges – Defined by City’s current Sidewalk Inspection Program (may be changed per discussions with City);
o Distress Type – i.e. joint faulting, linear cracking, divided slab, buckled slab; • Sensitive Location – Schools, Parks, City Facilities, etc. Locations to be determined by City Staff; • Tree – If distress is caused by a tree;
• Utility Box – If distress is caused by a utility box; o Utility label/type, if any;
• Length – Length of distress, if applicable;
• Recommended Work – i.e. Grind, Ramp, Replace;
• MicroPAVER ID – Unique ID that corresponds with PMP Street GIS Layer; • Any hazards or sidewalk damage that may not meet requirements of repair to be noted for future inspections;
• Field notes (if applicable) and inspection date associated with distress priority location; • Comments – Field for any necessary comments about the distress.

Approach and Scope of Work
City of South El Monte 1-12
Pavement Management Program Update
Our use of mobile GPS Handheld/Tablet units
allows our staff to collect sidewalk data with the
City of South El Monte’s database live in the
field. At the end of the day all electronic data is
transferred to our office for quality control and
management. We can produce Sidewalk GIS
Distress locations at any time during the survey
for City QC and/or review.

Section Distress and Condition Reporting
At 50% and 100% Bucknam will generate
Sidewalk / ADA Ramp Location / Distress Reports
for City staff review. The City and our staff will
review these reports to ensure that all inventory
data is correct and the project is running
smoothly.

Deliverable: Defined Priority criteria, updated citywide Sidewalk GIS layer, Citywide Sidewalk Distress Reports, Recommended repairs; GIS Distress/Deficiency maps.

Schedule
City of South El Monte 2-1
Pavement Management Program Update
Schedule
Our Critical Path Method (CPM) project schedule shows each major task identified in our scope of work, as well as quality control milestones and meetings. Our Project Manager will oversee all aspects of the project schedule including annual accountability, adjustment and management as well as support the project schedule and management through weekly updates and internal project meetings.

See key “annual” milestone dates from the project schedule above:
• PMP Project Kickoff – February 1, 2023
• Survey Start and Completion – February, 2023 thru April, 2023 • Delivery of draft PMP – late April, 2023
• City comments returned to Consultant – early May, 2023 • Delivery of City CIP Final Report – May, 2023
o South El Monte CIP data/Final Report, reporting and revenue projections will be submitted by early May, 2023
• Implementation of PMP software/database – Any time after acceptance of Final PMP • All pavement and GIS data pertinent to the project deliverables will be submitted with the Final PMP report, May, 2023

Project Team, Key Personnel, and Resumes
City of South El Monte 3-1
Pavement Management Program Update
Project Team – Key Staff
The Bucknam pavement management team’s local agency expertise is demonstrated through:
 Our experience of managing pavement projects over the past twenty-four (24) years;
 Assisting cities comply with County PMP Propositions/Measures;  Implementing MicroPAVER throughout Southern California;  Extensive Los Angeles, Riverside, Orange, San Diego and Inland Empire PMP project management experience;
 Our understanding of public works projects from the “city/agency” side through City Engineer and Public Works Director experience;
 Implementing a realistic, proactive and sustainable PMP methodology that matches your agencies needs and goals.

Bucknam will bring our extensive experience to the City of South El Monte by building upon our knowledge and
understanding of your PMP goals. Mr. Bucknam’s pavement team includes eleven (11) dedicated, qualified managers and field technicians that have served under his management for over twenty years on PMP projects. His team of inspectors will update your PMP through sound Army Corps of Engineers – MicroPAVER inspection methodologies. Mr. Bucknam’s experience covers the management and implementation of infrastructure management programs that exceeds 63,850 miles of pavement for more than 80 cities and 700+ PMP projects.

Bucknam – Key Project Team / Experience
PETER BUCKNAM, Project Manager, will be responsible for the day-to-day management, daily performance of the project, conditional review and provide budgetary modeling / analysis. He has managed 700+ pavement management projects over the past 24 years in the Southern California region and will be the Project Manager for South El Monte’s PMP project.

Within this time he has served as project manager for seventy agencies in the Southern California. Peter is committed to the project from the receipt of the notice-to-proceed through completion and furthermore he is a PMS software trainer on MicroPAVER/StreetSaver and performed numerous training sessions for local agencies. He has performed over 50 training workshops covering software’s such as MicroPAVER, StreetSaver and CarteGraph. Our niche team of PMP experts allows our Project Manager and staff to survey the network in three (3) weeks and deliver the Final PMP Report prior to the Agency’s deadline. He brings his expertise to cities through converting, implementing, updating, and enhancing pavement management programs; this covers 20+ years (14 with Bucknam Infrastructure Group, 5 with Bucknam & Associates and 5 with Berryman and Henigar). For example, Mr. Bucknam is currently assessing No key person designated to
this project will be removed
or replaced w/o prior
written consent from the
Agency

Project Team, Key Personnel, and Resumes
City of South El Monte 3-2
Pavement Management Program Update
and providing a 10-yr Pavement Management Plan for the OCTA which covers all 35 local agencies datasets, PCI evaluations, unit cost/annual revenue allocations and GIS; a Countywide evaluation that will project PMP needs for each agency and the County itself through 2032! Mr. Bucknam will bring new, fresh and proactive recommendations to this project and will identify realistic program management and fiscal goals to assist the Agency in its upcoming CIP. South El Monte will receive recommendations that are sound and achievable, rather than timid or unrealistic.

STEVE BUCKNAM, P.E., Principal, will be responsible for the overall performance of the project and provide quality assurance review. Mr. Steve Bucknam is a licensed Civil Engineer (LIC #20903) and will oversee all tasks for this project. Mr. Bucknam is a former Deputy City Manager for Public Works and City Engineer of Norwalk, and City Engineer in Arcadia and Pacifica, California. He has over 45 years of professional experience and has managed street maintenance, reconstruction and improvement programs.

SHAUN RUSSO, Senior Technician, will be the lead field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. He has been involved with over 87 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project. Shaun is a certified ASTM D6433-20 inspector.

AARON SUTTON, GIS Manager, will oversee all GIS and PMS data migration prior and during the project. He drives all GIS creation, PMS mapping, editing and deliverables for the project and is our key staffer for the ArcGIS Online web-hosting services that we provide. Mr. Sutton has been involved with over 70 pavement management projects within San Bernardino, Riverside, LA, San Diego and Orange counties.

LINDA WILLIAMS, GIS Analyst, will be a supportive GIS Analyst for this project. Her responsibilities will include data population, quality control, and working with our management staff ensuring the GIS work activities are complete and delivered proactively.

TIM FENNESSY, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. He has been involved with over 60 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project. Tim is a certified ASTM D6433-20 inspector.

AARON COHODAS, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. Mr. Cohodas has been involved with over 75 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project. Aaron is a certified ASTM D6433-20 inspector.

With five technicians on this project, that are trained in the Army Corps of Engineers survey methodology and available to begin work immediately, our survey schedule will be expedited.

Project Team, Key Personnel, and Resumes
City of South El Monte 3-3
Pavement Management Program Update
Our team will be able to survey the entire 37.8 miles of pavement within three (3) weeks’ time due to our familiarity with the South El Monte PMP network, experience, availability and man-power.

In case of heavy rain that can potentially delay scheduled street inspections, our team includes two (2) additional certified PMP inspectors that can be added to our Field Technician team above, if necessary.

Team Organization Chart
Team Resumes on the following pages

Peter J. Bucknam / Project Manager
Director of Infrastructure Management – GIS

EDUCATION
B.A., Geography – Urban Planning, San Diego State University, 1997

PROFESSIONAL DATA
Member, American Public Works Association
Member, Maintenance Superintendents Association
Chair, Transportation Committee, Inland Empire Report Card (ASCE) – 2005/06 & 2008/09 Co-Chair, Member APWA Committee for Street and Technology 2003-2015 Certificate of Professional Development – ASTM D6433-18; MicroPAVER Certificate of Completion – OCTA MicroPAVER / StreetSaver Distress Training (2011 thru 2022) NASSCO – Certificate, National Pipeline Assessment Certification Program (PACP)

QUALIFICATIONS / EXPERIENCE OVERVIEW
Peter Bucknam is an expert in infrastructure project management, pavement management-training, planning, resource management, implementation and program management. He has over twenty years’ experience in the area of Geographic Information Systems and infrastructure asset management. Mr. Bucknam has managed a wide range of infrastructure project tasks including the collection and input of infrastructure survey data, preparation of Public Works capital improvement program projections and reports, infrastructure/software needs assessments, GIS/GPS data collection, data conversion and quality control.

Mr. Bucknam has performed infrastructure management services to over 70+ local agencies and is currently serving as project manager for numerous pavement management programs throughout Southern California.

He has personally served as project manager for 700+ PMP projects throughout Riverside, San Bernardino, San Diego, Orange and Los Angeles counties. He has worked with over 12 Inland Empire County cities, 30 Los Angeles cities and he is currently working with 19 of the 34 Orange County agencies regarding Measure M2 MicroPAVER/StreetSaver compliance.

His project level and management experience covers: pavement/sidewalk management, Traffic Control Device Inventories (TCDI), GIS implementation, Traffic Signal surveys, Right-of-Way (ROW) surveys, and ADA survey/compliance. In managing over 700+ infrastructure projects in the past twenty-four years, Mr.

Bucknam has used a diverse amount of software to assist local agencies implement infrastructure management programs and GIS Enterprises. These programs include MicroPAVER, MTC StreetSaver, LambdaTech’s GPSVision, CartéGraph, ESRI products, Crossroads, Lucity, Energov, Spillman, GBA Master Series, and MapInfo.

Prior to joining Bucknam Infrastructure Group, Inc., Mr. Bucknam served as Director of Infrastructure Management-GIS with an Engineering consulting firm where he managed numerous public works infrastructure/ROW projects ranging from surveying, maintenance life-cycles, cost & benefit analysis, financing and construction cost estimating. This included researching, surveying, converting and implementing multiple phase pavement management projects which provided better management practices, data efficiencies and GIS functionality within local governments and maintenance facilities. In addition, he provided technical (software) support for the on-going citywide PMS projects as well as developing capital improvement plans/budgets for integrating Tablet-GIS data management functionality into future maintenance efforts.

SAMPLE OF PETER BUCKNAM’S PROJECT MANAGEMENT EXPERIENCE (1997-2022) • 2022-26 Pavement Management Program, City of Indian Wells • 2022 Pavement Management Program, City of Ontario
• 2022-27 Pavement Management Program, City of Fullerton • 2022 Pavement Management Program, City of Lakewood
• 2022 Pavement Management Program, City of Commerce
• 2022 Pavement Management Program, City of Lynwood
• 2022 Pavement Management Program, City of Monrovia
• 2022 Pavement Management Program, City of Covina
• 2022 Pavement Management Program, City of La Habra Heights • 2022 Pavement Management Program, City of Laguna Hills • 2022 GIS Enterprise Support Services, City of Alhambra • 2022 GIS Enterprise Support Services, City of Big Bear Lake • 2022 Pavement Management Program, City of Big Bear Lake • 2022 Pavement Management Program, City of Rialto
• 2022 Pavement Management Program, City of Vista
• 2022 GIS Enterprise Support Services, City of Fountain Valley • 2022 Pavement Management Program, City of Rancho Santa Margarita • 2022 Pavement Management Program, City of El Segundo
• 2022 Sign Inventory Program, City of Norwalk
• 2022 Pavement Management Program, City of La Palma
• 2022 Pavement Management Program, City of Laguna Woods • 2022 GIS Enterprise Support Services, City of Duarte
• 2022 Pavement Management Program, City of Culver City • 2022 Pavement Management Program, City of Pomona
• 2022 Pavement Management Program, City of Westminster • 2022 Sign Inventory Program, City of Tustin
• 2022 Pavement Management Program, City of Placentia
• 2022 Pavement Management Program, City of Buena Park
• 2022 Pavement Management Program, City of Huntington Beach • 2022 Pavement Management Program, City of Rancho Palos Verdes • 2022 Pavement Management Program, City of Laguna Beach • 2022 Pavement Management Program, City of Signal Hill • 2022 Pavement Management Program, City of Seal Beach
• 2022 Pavement Management Program, Inland Empire Utilities Agency • 2022 Pavement Management Program, City of Costa Mesa
• 2021 Pavement Management Program, City of Lawndale
• 2021 Pavement Management Program, City of Monterey Park • 2021 Pavement Management Program, City of Santa Ana
• 2021 OCTA Pavement Management Plan (10 Year Study – OCTA) • 2021 Pavement Management Program, City of Lake Elsinore • 2021 Pavement Management Program, City of Bellflower
• 2021 Pavement Management Program, City of Indian Wells • 2021 Pavement Management Program, City of Solana Beach • 2021 Pavement Management Program, City of Barstow
• 2021 Sign Inventory Program, City of Norwalk

• 2021 Pavement Management Program, City of San Juan Capistrano • 2021 Pavement Management Program, City of La Habra
• 2021 Pavement Management Program, City of Gardena
• 2021 Pavement Management Program, City of Menifee
• 2021 Pavement Management Program, City of Duarte
• 2020 Pavement Management Program, City of Pomona
• 2020 Pavement Management Program, City of Covina
• 2020 Pavement Management Program, City of Redlands
• 2020 Pavement Management Program, City of Lomita
• 2020 Sign / Pavement Management Programs, City of National City • 2020 Sign / Pavement Management Programs, City of Murrieta • 2020 Pavement Management Program, City of Brea
• 2020 Pavement Management Program, City of Tustin
• 2020 Pavement Management Program, City of Compton
• 2020 Pavement Management Program, La Cresta HOA, Temecula • 2020 Pavement Management Program, City of Glendora
• 2020 Pavement Management Program, City of La Palma
• 2020 Pavement Management Program, City of Laguna Beach • 2020 Pavement Management Program, City of Sierra Madre • 2020 Sidewalk / Pavement Management Programs, City of Lynwood • 2020 Pavement Management Program, City of Alhambra
• 2020 Pavement Management Program, Inland Empire Utilities Agency • 2020-25 Pavement Management Program, City of Orange
• 2020-22 Pavement Management Program, City of Fullerton • 2020 Pavement Management Program, City of Ontario
• 2020 Pavement Management Program, City of Huntington Beach • 2020 Pavement Management Program, City of La Verne
• 2020 Pavement Management Program, City of Monrovia
• 2020 Pavement Management Program, City of Norwalk
• 2020 Sign Inventory Program, City of Aliso Viejo
• 2020 Pavement Management Program, City of South Pasadena • 2020 Pavement Management Program, City of Westminster • 2019 Pavement Management Program, City of Rialto
• 2019 Pavement Management Program, City of Palmdale
• 2019 Pavement Management Program, City of El Segundo

1 C. Stephen Bucknam, Jr., P.E., Principal-in-Charge

EDUCATION
B.S., Civil Engineering, Loyola University of Los Angeles, 1967 M.S., Environmental Engineering, Loyola University of Los Angeles, 1972

PROFESSIONAL DATA
Registered Professional Engineer, States of California (No.20903) and Washington (No.17310) California State Community College Teaching Credential
Fellow, American Society of Civil Engineers
Former, City Engineer, Deputy City Manager, City of Norwalk Member, Board of Directors – Urban Water Institute
Life Member, American Public Works Association
Member, Water Environment Foundation
Member, University of California Irvine, Civil & Environmental Engineering Affiliates Honorary Member, Chi Epsilon

EXPERIENCE OVERVIEW
Over forty years’ experience in the administration, management, planning, design and construction management of public works and development programs and projects including: water and wastewater projects, pavement management programs, transportation, drainage, including: program management, master planning, infrastructure planning and maintenance programming, environmental studies, street, highway, alley, storm drain, water and sewer system design, rate studies, emergency planning, facilities design, groundwater studies, wells, reservoirs, site studies, pump stations, lift stations, intergovernmental negotiations and agreements, hydrology, treatment facilities, building design, grants, regulatory permitting, system appraisals, R/W negotiations, acquisitions and documentation, project management, production control, operations studies, capital improvement programming and budgeting, hydroelectric projects, underground utilities, assessment districts, surveying, mapping, legal testimony to public boards, commissions and councils, and direction of technical advisory committees to joint powers agencies and water districts.

Transportation / Streets – Highways - Traffic
Served as Contract City Engineer for the City of Arcadia responsible for long range advanced planning of the City’s transportation engineering program. Directed the preparation of the City’s Transportation Master Plan which identified, consistent with the City’s General Plan the transportation related needs under these requirements so of AB 1600 nexus constraints.

Acted as Principal in charge over a Pacific Coast Highway (SR-1)/Newport Boulevard (SR-55) interchange, City of Newport Beach. Project involves a study of various alternatives, conventional and unconventional, for improvements to the existing interchange.

Restraints include limited right-of-way, environmental challenges (e.g., Newport channel bridge widening, "Arches" liquor store and restaurant property acquisition, and existing bridge aesthetics), and potential hazardous waste issues. Alternatives were evaluated and selected to include in the PSR. Included project coordination with various agencies and sub consultants, and oversight of concept geometries, cost estimating, and report preparation.

2 Conceptual study, Project Study Report, and Project Report for I-710/Firestone Boulevard interchange modification and Firestone Boulevard improvements for City of South Gate. Also involved a feasibility study which included preparation of a traffic study, conceptual plans for several types of interchanges, construction cost estimates, and preliminary Caltrans Project Study Report. Prepared ISTEA National Highway System funding application for authorization and appropriation. Coordination with Caltrans District 7.

Mr. Bucknam has served as the working Principal/ Civil Engineer for all pavement management related projects that Bucknam has performed. This includes projects listed below:
• 2022-26 Pavement Management Program, City of Indian Wells • 2022 Pavement Management Program, City of Ontario
• 2022 Pavement Management Program, City of Lakewood
• 2022 Pavement Management Program, City of Commerce
• 2022 Pavement Management Program, City of Lynwood
• 2022 Pavement Management Program, City of Monrovia
• 2022 Pavement Management Program, City of Covina
• 2022 Pavement Management Program, City of La Habra Heights • 2022 Pavement Management Program, City of Laguna Hills • 2022 GIS Enterprise Support Services, City of Alhambra • 2022 GIS Enterprise Support Services, City of Big Bear Lake • 2022 Pavement Management Program, City of Big Bear Lake • 2022 Pavement Management Program, City of Rialto
• 2022 Pavement Management Program, City of Vista
• 2022 GIS Enterprise Support Services, City of Fountain Valley • 2022 Pavement Management Program, City of Rancho Santa Margarita • 2022 Pavement Management Program, City of El Segundo
• 2022 Sign Inventory Program, City of Norwalk
• 2022 Pavement Management Program, City of La Palma
• 2022 Pavement Management Program, City of Laguna Woods • 2022 GIS Enterprise Support Services, City of Duarte
• 2022 Pavement Management Program, City of Culver City • 2022 Pavement Management Program, City of Pomona
• 2022 Pavement Management Program, City of Westminster • 2022 Sign Inventory Program, City of Tustin
• 2022 Pavement Management Program, City of Placentia
• 2022 Pavement Management Program, City of Buena Park
• 2022 Pavement Management Program, City of Huntington Beach • 2022 Pavement Management Program, City of Rancho Palos Verdes • 2022 Pavement Management Program, City of Laguna Beach • 2022 Pavement Management Program, City of Signal Hill • 2022 Pavement Management Program, City of Seal Beach
• 2022 Pavement Management Program, Inland Empire Utilities Agency • 2022 Pavement Management Program, City of Costa Mesa
• 2021 Pavement Management Program, City of Lawndale
• 2021 Pavement Management Program, City of Monterey Park • 2021 Pavement Management Program, City of Santa Ana
• 2021 Pavement Management Program, City of Lake Elsinore

MIKE IJAMS
TITLE Geospatial Technology Manager | OFFICE Irvine, CA Mike brings a unique cross section of skills, expertise and innovation as the leader of Fuscoe’s GIS & Technology team, which provides specialized services that enhance and complement Fuscoe’s civil engineering work. An avid aviator, Mike spearheaded Fuscoe’s UAV drone program which captures aerial imagery and processes it into 3D point cloud and topographic surveys. In addition to drone services, Mike’s main specialties are Geographic Information Systems and 3D visualization. He uses both to facilitate communication between designers, clients and the public, and to clarify design intent, resulting in streamlined project approval.

Mike’s relevant project work includes:
• Rancho Guejito Aerial Tree Survey - UAV aerial tree survey of 23,000 acres in San Diego County.

Artificial Intelligence is being used to assess, count and sort trees and classify special vegetation. • City of Lake Forest Street Pavement Assessment - Fuscoe provided image capture and processing of arterial streets in Lake Forest. Artificial intelligence was used to analyze and identify street pavement conditions. This technology helped the City to prioritize and plan annual street maintenance. • Fairmont Miramar Hotel Revitalization, Engineering & Tree Survey - Fuscoe provided civil engineering, UAV tree/inventory survey, topographic and site surveys, GIS documentation and EIR support. FEI provided UAV 3D Point Cloud imagery of trees, gardens, pools, buildings and surrounding neighborhood.
• Rancho Mission Viejo PA3 Cow Camp Road Aerial Survey - Fuscoe provided UAV aerial surveys to help visualize Planning Area 3, the newest ranch-oriented community. • Newland Sierra 3D Model & View Simulation - Fuscoe provided a 3D model and view simulation video of the proposed residential master planned community to help build community consensus.

Additionally, Mike has applied our technology services to numerous projects including, Villas at Fashion Island (monitor and document monthly progress of apartment construction in Newport Center in ultra-high definition 4K video); ARDA Veteran’s Cemetery Site Feasibility (video simulation); St. Mary’s College Campus Master Plan (topographic survey and aerial imagery), among others. He also established a web-based GIS and file system for the City of Yorba Linda following the Freeway Fire and mudslides.

Mike was instrumental in obtaining Fuscoe’s 2019 technology patent. Fuscoe patented its exclusive ThreeDimensional Modeling from Optical Capture. He also served as a Santiago Canyon College instructor, where he taught an Introduction to GIS as part of the College’s Survey and Mapping Sciences curriculum.

EDUCATION
BA, Geography
California State University Fullerton

REGISTRATIONS/CERTIFICATIONS
GIS Instructor, Santiago Canyon College
GIS Advisor, USGBC LEED Regionalization, Pacific Chapter FAA Remote Pilot - sUAS
FAA Section 333 UAV Exemption
FAA Sport Pilot License (pending)

AFFILIATIONS
Association for Unmanned Vehicle Systems International (AUVSI)

PATENTS
US Patent No. US 10,297,074 B2
Three-Dimensional Modeling from Optical Capture
FEI TEAM MEMBER SINCE 2004

Company Qualifications
City of South El Monte 4-1
Pavement Management Program Update
Firm Profile and Qualifications
Bucknam Infrastructure Group, Inc.
(est. 2011, S-Corporation) has a fullservice office in Southern California and is committed to building stronger
relationships with government organizations through frequent communication and team building. We build long-term partnerships with agencies that expect and require accuracy, efficiency, and integrity in all aspects of community services. Our experienced staff is committed to ensuring that immediate and long-term goals are met and are a top priority in the development of pavement management, infrastructure management, financial, geographic information systems (GIS), and facility management projects.

Our full-service Infrastructure Management - GIS Division provides comprehensive engineering and infrastructure/GIS management services, as well as database management, pavement / ROW field inspection services, and GIS automation and management. Our staff consists of registered civil engineers; former Director of Public Works-City Engineers and maintenance specialists who can help implement solutions based upon your specific facility/infrastructure needs and will provide assistance through each step of your project.

Our extensive professional service offerings include:

Regarding Pavement Management Programs, our firm is currently assisting 60+ local agencies comply with LA, Orange, SD and Inland Empire County’s pavement reporting requirements.

Regarding Pavement Management Programs, our firm is currently assisting 60+ SoCal local agencies comply with the County pavement reporting requirements. In addition to the extensive knowledge and experience of our infrastructure management professionals, Bucknam provides a broad scope of administrative, inspection, construction management, civil engineering, and GIS services to public agencies. The extensive experience of Bucknam’s staff, coupled PMP service to more than 100 cities and other public agencies, assures our clients that the firm is a broad based resource with an understanding of today’s infrastructure issues and knows how to provide the necessary solutions to public agencies in today's complex governmental environment.

Company Qualifications
City of South El Monte 4-2
Pavement Management Program Update
We bring a wealth of experience to the City through our successful track record, pavement management knowledge through application, and relationship building through trust and adherence to schedule. We look forward to working with you on your project. Our handpicked management professionals are committed to delivering quality services to the City. Our office is located in Oceanside, CA 3548 Seagate Way, Suite 230 (11 employees).

Delineation of Bucknam Infrastructure Group’s Strengths As Bucknam approaches twenty-four (24) years of pavement management experience, our firm is distinct and unique in the fact that we have continued to improve upon our long-term local agency client based throughout Los Angeles County. Building and establishing long-term client relationships through PMP management is a clear delineation of our professional services.

Bucknam’s experience and qualifications directly related to this project and other key delineation strengths include:
• Providing PMP services to 27 of the 88
Los Angeles County local agencies in
the past two years (31%);
• Providing PMP services for 21 of the
35 Orange County local agencies in
the past two years (60%);
• Bucknam now implements Fuscoe’s
Cloud-based Artificial Intelligence (AI)
Learning Technology to calculate all
pavement section AC/PCC SF
quantities;
• Implementation of South El Monte MyRoads® – PMP mapping (web-based access/use); requires no GIS software to view your PMP online (See Task 3.6 within Scope of Work); • Staff / Firm is certified through OCTA and MTC for use and management of MicroPAVER / StreetSaver respectively
o Bucknam is ASTM D6433-20 certified through OCTA until June, 2024 for PMP services to local agencies;
• Focused managers / field technicians that perform infrastructure management services at cost-competitive rates and deliver quality products; • Local presence (Oceanside office) allows our firm to be on-site within an hour to respond to South El Monte’s requests and needs;
• Proven Los Angeles County PMP economic ROI regarding long-term Pavement CIP’s recommendations, implementation, maintenance applications and increased PCI’s

References
City of South El Monte 5-1
Pavement Management Program Update
Relevant PMP Project Experience
The following project experience presents our description of work, its relevance in completing similar projects for numerous other agencies, Proposition C / LA County METRO compliance, OCTA Measure M2 PMP compliance, PMP software training expertise, and the broad knowledge of our pavement project team. Our project team brings over 75 years of public/private engineering and data management experience to the City of South El Monte. This includes over 700+ PMP projects covering turn-key projects, simply training of Agency staff with pavement management methods, County Measure/Proposition compliancy, financial strategies and Capital Improvement Programs.

Over the past twenty-four years, we have worked on numerous projects similar to South El Monte’s current PMP project. We have listed five (5) similar “long-term” pavement management projects that cover the same task descriptions as listed in your RFQ:

Bucknam Infrastructure Group, Inc.

Pavement Management Program-GIS, City of Monterey Park (2015-22) Mr. Anthony Bendezu, Principal Engineer - (626) 307-1323; 320 West Newmark Ave., Monterey Park, CA 91754 ([email protected])
Since 2015 Bucknam has been contracted to
perform a citywide pavement management
inventories for the City of Monterey Park. Our
initial project consisted of a complete turn-key
effort in “re-segmenting” the City’s PMP
network, converting previous PCI inspection data,
performing an ASTM D6433-18 based survey,
conversion and implementation of StreetSaver
and PMP-GIS integration.

Additionally, our services included a complete
evaluation of the City’s PMP budget, short-term
and long-term budgetary analysis (Actual, Maintain and Recommended budgets) and GIS services that linked the City’s StreetSaver database to the City’s GIS enterprise.

Since the project completed Bucknam has provided annual PMP support services to the City.

Bucknam was recently selected in 2021 to perform another citywide PMP update as well as implement the first Public Works GIS Program for the City.

Additional (active) PMP project experience in and around South El Monte: Commerce, Alhambra, South Pasadena, Lynwood, La Habra Heights, Rosemead, Sierra Madre, Monrovia.

References
City of South El Monte 5-2
Pavement Management Program Update
Citywide Pavement Management Program-GIS, City of Duarte (2018-2021) Mr. Scott Nash, Assistant Planner - (626) 357-7931; 1600 Huntington Dr., Duarte, CA 91010 ([email protected])
Since 2018 Bucknam has been contracted
to perform a citywide infrastructure
management inventories for the City of
Duarte. Our initial project consisted of a
complete turn-key effort in “resegmenting” the City’s pavement management network, converting
previous PCI inspection data, performing
an ASTM D6433-18 based survey,
implementation of PMP software and
PMP-GIS integration. Additionally, our
services included a complete evaluation
of the City’s PMP budget, short-term and
long-term budgetary analysis (Actual,
Maintain and Recommended budgets) and GIS services that linked the City’s PMP database to the City’s GIS enterprise. Since 2019 Bucknam has provided annual GIS support services to the City.

Citywide Pavement Management Program–GIS, City of Covina (2019-23) Mr. Rafael Fajardo, City Engineer - (626) 384-5489; 125 East College Street, Covina, CA 91723- 2199 [email protected]
During the summer of 2019, Bucknam
was contracted to perform a citywide
pavement management inventory for
the City of Covina. This project consists
of a complete turn-key effort in “resegmenting” the City’s PMP network, converting previous PCI inspection data,
performing an ASTM D6433-18 based
survey, implementation of PMP software
and PMP-GIS integration. Under this
initial project, Bucknam developed a
citywide forecast maintenance report to
determine what level of funding is
necessary to maintain today’s
conditions. Another critical deliverable was the PMP-GIS layer and MyRoads™ application which allowed staff to review the study findings as well as develop preliminary PS&E

References
City of South El Monte 5-3
Pavement Management Program Update
projects/schedules. Bucknam was recently selected in July 2022 to perform the triennial PMP update for the City and will be starting in August 2022.

Citywide Pavement Management Program–GIS, City of Norwalk (2013-22) Mr. Glen Kau, Director of Public Services - (562) 929-5700; 12700 Norwalk Boulevard, Norwalk, CA 90650
[email protected]
Bucknam was recently selected in 2020 to perform another citywide PMP update. Historically, In 2013, Bucknam was contracted to perform a citywide pavement management
inventory for the City of Norwalk. This project consisted off a complete turn-key effort in “re-segmenting” the City’s PMP network, converting previous PCI inspection data,
performing
an ASTM D6433 based survey, implementation of
MicroPAVER, complete evaluation of the City’s PMP budget, short-term and long-term budgetary analysis (Actual,
Maintain and Recommended budgets) and GIS integration.

Citywide Pavement Management Program – GIS, City of Ontario (2004-25) Mrs. Tricia Espinoza, CIP Engineer – (909) 395-2188; 303 East “B” Street, Ontario, CA, 91764 [email protected]
Bucknam was recently selected for the 2020 PMP update
and will be assisting Ontario with their PMP through 2025! Historically, Bucknam was contracted with the City in 2004 for Pavement Management services and has performed
annual PMP updates for the past 17 years. Mr. Peter
Bucknam has served as the City’s consultant PMP Project Manager since 2001. Our annual pavement inspection and
reporting services for the City’s Engineering and Operations PMP has led to yearly, proactive increases in both the City’s Arterial and Local conditions (i.e. PCI of 65.3 in 2004 and a PCI of 82.8 in 2022). Bucknam is providing annual PMP
services through 2025.

City’s Standard Professional Services Agreement
City of South El Monte 6-1
Pavement Management Program Update
Sample Professional Services Agreement
Bucknam has reviewed the City’s sample professional services agreement (Attachment C) that was provided with the Request for Proposals (RFP). At this time, Bucknam accepts and complies with the aspects of the agreement as presented within the RFP.

Addenda Acknowledgment
City of South El Monte 7-1
Pavement Management Program Update
Addenda Acknowledgement
At this time, Bucknam observes no issued addenda to the City’s Request for Proposals (RFP).

Required Attachments
City of South El Monte 8-1
Pavement Management Program Update
Required Attachments
Attachment A – Affidavit of Non-Collusion
Attachment B – Claims History
Bucknam has reviewed the City’s claims history attachment (Attachment B) that was provided with the Request for Proposals (RFP). All listed items are not applicable.

Fee Proposal
City of South El Monte 9-1
Pavement Management Program Update
Fee Proposal
Bucknam Infrastructure Group, Inc. has included a time & materials, not-to-exceed proposed fee for the City’s consideration (separate envelope). Our fee follows the described tasks shown within the Scope of Work; Hourly Rate Schedule enclosed as well.

Bucknam is willing to “lock-in” our current hourly rate schedule for the City’s three-year contract term.

As indicated within our fee, all tasks are negotiable.

Fee Proposal
City of South El Monte 9-3
Pavement Management Program Update
Standard Hourly Rate Schedule
Category Rate
Principal $ 295
Senior Project Manager 215
Senior Engineer / Planner 195
Construction Manager 195
Pavement Management Project Manager 195
Management Analyst 170
Project Engineer / Planner 160
Sr. Engineer / GIS Manager / Sr. Inspector 150
Assistant Engineer / Sr. Technician / GIS Analyst / Inspector 145 CADD Operator 110
Administrative Assistant 105
Field Technician 100
Clerical / Word Processing 85
Forensic Services Quote
Reimbursables
Mileage $0.72/mile
Subconsultant Services Cost + 15%
Reproduction Cost + 15%
Travel & Subsistence Cost + 15%
Fees & Permits Cost + 15%
Computer Services (External) Cost + 15%
Rates Effective 1/1/22

ATTACHMENT C

CITY OF SOUTH EL MONTE
Citywide Pavement Management Program (PMP) Update 2023
Fee Proposal - November 22, 2022
Description Principal Project
Manager
GIS
Manager
Senior
Technician
Field
Technician(s) Admin Total by Task
2023 Base Fee $295/hr $195/hr $150/hr $145/hr $100/hr $85/hr Task 1 Project Implementation
Task 1.1 Project Kickoff 1 1 $340
Task 1.2 Project Status Meetings - Quality Control 2 3 10 $1,825 Task 2 Client Satisfaction
Task 2.1 Project Deliverables 1 2 2 4 2 $1,735
Project Schedule
Work Flow / Project Schedule 2 4 2 $1,170
Task 3 Scope of Work
Task 3.1 Update Maintenance and Rehabilitation Activities 1 1 8 $1,140 Task 3.2 Pavement Condition Survey
- Database Build 2 12 $2,130
- Arterial, Collector, Local and Alley Surveys (approx. 37.8 miles) 2 8 56 $7,150 Task 3.3 Maintenance and Rehabilitation Assessment-Budget Analysis 4 2 $1,070 Task 3.4 Citywide CIP / METRO Compliance Budget Reports 1 22 6 1 $5,540 Task 3.5 PMP - GIS / PMP Mapping 1 4 4 $1,375
Task 3.6 South El Monte MyRoads PMP Web-Portal $600
Reimbursables (mileage, printing, materials) $815
All deliverables will become property of the City of South El Monte All Tasks are negotiable
Total Hours per Staff 2 39 6 45 76 3
2023 Total Base Fee $ 590 $ 7,605 $ 900 $ 6,525 $ 7,600 $ 255 $24,890 Optional Services
Task 3.2a AI SF Calculation of AC/PCC segments $3,140
Task 3.7 MicroPAVER / MyRoads Training (Pro Bono) $0
Task 3.8 On-Call PMP - GIS Services TBD
Task 3.9 Citywide Sidewalk Management Services (approx. 60.5 miles of sidewalks) TBD *Notes / Assumptions:

All Tasks - Bucknam will utilize own MicroPAVER license for project tasks Task 4.2 - Bucknam will utilize minimum 20% sampling rate during surveys All Tasks - Bucknam and inspectors are qualified through ASTM D64333 / OCTA until FY 2024 Additional services outside of this contract will be negotiated with the City where we will use the Standard Hourly Rate Schedule shown here. 9-2

01257.0006/845870.2

ATTACHMENT D

01257.0006/845870.2

CONTRACT SERVICES AGREEMENT
By and Between

CITY OF SOUTH EL MONTE
and
BUCKNAM INFRASTRUCTURE GROUP, INC.

01257.0006/845870.2 1

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF SOUTH EL MONTE AND
BUCKNAM INFRASTRUCTURE GROUP, INC.

THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this 10th day of January, 2023 by and between the CITY OF SOUTH EL MONTE, a California a municipal corporation (“City”) and BUCKNAM INFRASTRUCTURE GROUP, INC., a California corporation (“Consultant”). City and Consultant may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of South El Monte Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder.

As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest

01257.0006/845870.2 2
professional standards” shall mean those standards of practice recognized by one or more firstclass firms performing similar work under similar circumstances.

1.2 Consultant’s Proposal.

The Scope of Services shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer.

1.6 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

01257.0006/845870.2 3

1.7 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other Consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.9 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Twenty Four Thousand Eight Hundred Ninety Dollars ($24,890.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.

01257.0006/845870.2 4

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance.

By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories:
labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Subcontractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

01257.0006/845870.2 5
ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

01257.0006/845870.2 6
Peter Bucknam, PE Project Manager/Principal
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.

Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be Rene Salas or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Consultant.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent

01257.0006/845870.2 7
contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. Consultant represents and warrants that the personnel used to provide services to the City pursuant to this Agreement are classified by Consultant as employees and that Consultant issues or will issue a W-2 to such personnel.

In the event that Consultant or any employee, agent, subcontractor, or independent contractor of Consultant providing services under this Agreement claims or is determined by a federal or state agency, a court of competent jurisdiction, or the California Public Employees’ Retirement System (“CalPERS”) to be classified as other than an independent contractor for the City, then Consultant shall indemnify, defend, and hold harmless the City for the payment of any and all assessed fines, penalties, judgments, employee and/or employer contributions, and any other damages and costs assessed to the City as a consequence of, or in any way attributable to, the assertion that Consultant or any of Consultant’s personnel used to provide the Services under this Agreement are other than independent contractors of the City.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has

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not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants. (c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and nonPage 95 of 405 01257.0006/845870.2 9
contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall

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be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in

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connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination or expiration of this Agreement.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and

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detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the

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public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.

This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the

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alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

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7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.9 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

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No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

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Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of South El Monte, 1415 Santa Anita Ave, South El Monte, CA 91733 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in

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violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.

Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials _______

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF SOUTH EL MONTE, a municipal
corporation
Rene Salas, Interim City Manager
ATTEST:

Donna G. Schwartz, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
Anthony R. Taylor, City Attorney
CONSULTANT:

BUCKNAM INFRASTRUCTURE GROUP, INC.,
a California Corporation
By:

Name:

Title:

By:

Name:

Title:

Address: 3548 SEAGATE WAY STE. 230
OCEANSIDE, CA 92056
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S

SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE

INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

01257.0006/845870.2

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
gnature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER________________________
_______
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_________________________________________
____
_________________________________________
____
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

01257.0006/845870.2

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
gnature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER________________________
_______
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_________________________________________
____
_________________________________________
____
___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

01257.0006/845870.2 A-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services:

01257.0006/845870.2 A-2

01257.0006/845870.2 A-3

01257.0006/845870.2 A-4

01257.0006/845870.2 A-5

01257.0006/845870.2 A-6

01257.0006/845870.2 A-7

01257.0006/845870.2 A-8

01257.0006/845870.2 A-9

01257.0006/845870.2 A-10
II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:

A. Task 1.1 - Meeting minutes, revised project schedule (if necessary) B. Task 2.1 - Project Status Updates, as stated in Task 1.2 C. Task 3.1 - Update PMP data, Work History report
D. Task 3.2 - Citywide PCI Reports (30%, 65% and 100% status PCI reports), PCI Variance report
E. Task 3.4 - Two (2) copies of the approved Final PMP Report, METRO compliance form and digital delivery of final project files.

F. Task 3.5 - Complete GIS files/themes.

G. Task 3.7 - PMP software and field training

01257.0006/845870.2 A-11
III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports:

A. Not applicable.

IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

V. Consultant will utilize the following personnel to accomplish the Services:

01257.0006/845870.2 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics.

None.

01257.0006/845870.2 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:

Note: Optional Services are not included in this Agreement. Should the Parties mutually agree to add any additional services, including the Optional Services listed in the above table, the Parties shall require an amendment to this Agreement in writing.

01257.0006/845870.2 C-2
II. A retention of ten percent (10%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.

Not applicable.

III. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.9.

IV. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

V. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

VI. The Consultant’s billing rates for all personnel are attached as Exhibit C-1.

01257.0006/845870.2 C-3
EXHIBIT “C-1”

01257.0006/845870.2 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:

01257.0006/845870.2 D-2
II. Consultant shall deliver the following tangible work products to the City by the following dates.

A. Task 1.1 - Meeting minutes, revised project schedule (if necessary), from Exhibit A, by February 8, 2023
B. Task 2.1 - Project Status Updates, as stated in Task 1.2, from Exhibit A:

Progress Update 1: by March 1, 2023
Progress Update 2: by April 12, 2023
Final Update: by May 3, 2023
C. Task 3.1 - Update PMP data, Work History report, from Exhibit A, by February 15, 2023
D. Task 3.2 - Citywide PCI Reports (30%, 65% and 100% status PCI reports), PCI Variance report, from Exhibit A:
30% Report: by March 8, 2023
65% Report: by March 22, 2023
100% Report: by April 5, 2023
Variance Report: by April 5, 2023
E. Task 3.4 - Two (2) copies of the approved Final PMP Report, METRO compliance form and digital delivery of final project files, from Exhibit A, by May 3, 2023 F. Task 3.5 - Complete GIS files/themes, from Exhibit A, by April 19, 2023 G. Task 3.7 - PMP software and field training, from Exhibit A, by May 3, 2023 III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

City Council Agenda Report
Agenda Item No. 7.d.

DATE: January 10, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, Interim City Manager
SUBMITTED BY: Rene Salas, Interim City Manager
SUBJECT: CONSIDERATION AND APPROVAL OF RESOLUTION 23-03,

APPROVING THE APPOINTMENT AND TEMPORARY
EMPLOYMENT OF MARTHA CASTILLO, A CalPERS

RETIRED ANNUITANT, AS THE CITY'S INTERIM HUMAN

RESOURCES/ RISK MANAGER
SUMMARY: Since the departure of the permanent Human Resources/Risk Manager back in July of 2022, staff has filled the position on an interim basis. We are now recommending the temporary appointment of Martha Castillo as our Interim Human Resources/Risk Manager.

RECOMMENDED ACTION: Staff recommends City Council adopt Resolution 23-06, approving the appointment and temporary employment of Martha Castillo as the City's Interim Human Resources/Risk Manager.

FISCAL/FINANCIAL IMPACT: Martha Castillo will be hired at a rate of $54.23 per hour to be paid out of the general fund balance.

DISCUSSION: The City’s previous Human Resources/ Risk Manager resigned from the City in July 2022. As a result, the permanent position of Human Resources/ Risk Manager has been vacant. The City is currently conducting a recruitment for the vacant permanent Human Resources/ Risk Manager position.

California Government Code section 21221(h) allows public agencies to hire California Public Employees’ Retirement System (“CalPERS”) retirees for vacant positions subject to certain limitations. The limitations mandate that the employee be paid compensation equivalent to an hourly rate within the salary range for the vacant position, that no benefits be provided or paid, and that the appointment be of limited duration. Additionally, CalPERS retirees may only work a maximum of 960 hours per fiscal year and the retiree may only be appointed once to a given position.

Ms. Castillo has extensive professional municipal human resources experience and possesses specialized skills required to perform the job of Interim Human Resources/

Risk Manager. Prior to her retirement, she served as Director of Human Resources for the City of Huntington Park for over 30 years.

Ms. Castillo’s employment with the City would be subject to CalPERS retired annuitant hiring limitations. Accordingly, the basic contract terms for the Interim Human Resources/ Risk Manager would be as follows:
• Compensation: Hourly rate of $54.28, which is within the City’s adopted salary range for the Human Resources/ Risk Manager position (equivalent to $43.10/ hr. - $54.28/ hr.).
• No benefits would be paid.
• Limited duration appointment: The agreement would expire automatically at the end of the 2023 calendar year, December 31, 2023 unless terminated earlier. Additionally, Ms. Castillo would be limited to working 960 hours per fiscal year to comply with CalPERS retired annuitant hiring requirements. • Employment status: Ms. Castillo would be an at-will part-time employee. The agreement could be terminated by the City at any time, and would automatically terminate upon the City’s appointment of a permanent Human Resources/ Risk Manager.

ATTACHMENT(S):

A. Resolution No. 23-03
B. Agreement, Retired Annuitant Temporary Interim HR Manager

01257.0004/848283.1

ATTACHMENT A

01257.0004/848283.1
RESOLUTION NO. 23-03

A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL

APPROVING THE APPOINTMENT OF AN INTERIM HUMAN

RESOURCES/ RISK MANAGER FOR A LIMITED DURATION
UNDER GOVERNMENT CODE SECTIONS 7522.56(C) AND
21221(H)
WHEREAS, Government Code subdivision 21221(h) permits CalPERS retired annuitants to be employed without reinstatement from retirement upon appointment by a public agency to fill a vacant position on an interim basis during the recruitment to permanently fill the vacant position; and
WHEREAS, the City of South El Monte (“City”) is currently conducting its recruitment for a permanent Human Resources/ Risk Manager; and
WHEREAS, Martha Castillo is a retired annuitant and possesses extensive experience in a municipal human resources capacity and the specialized skill set to perform the required duties of Interim Human Resources/ Risk Manager; and
WHEREAS, the City’s City Council desires to appoint Martha Castillo as Interim Human Resources/ Risk Manager for the City, which is a position that requires specialized skills, under Government Code 21221(h) beginning January 11, 2023 while the City conducts a recruitment for a permanent Human Resources/ Risk Manager; and
WHEREAS, the compensation paid to a retired annuitant cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and WHEREAS, the hourly rate paid to Martha Castillo will be $54.28, which is the hourly rate of the top step of the monthly salary for the Human Resources/ Risk Manager position effective as of July 1, 2022 ($9,409.00 / 173.333 = $54.28); and WHEREAS, Martha Castillo has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH EL MONTE HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein by reference as though set forth in full.

SECTION 2. The City Council now desires to approve the appointment of Martha Castillo as Interim Human Resources/ Risk Manager, which is a position that requires specialized skills, under Government Code section 21221(h) beginning January 11, 2023 while the City Council conducts a recruitment for the permanent position. The City Council finds Martha Castillo

01257.0004/848283.1
to have the requisite knowledge, specialized skills and abilities to lead the City’s human resources department on an interim and time-limited basis as Interim Human Resources/ Risk Manager.

SECTION 3. The City Council authorizes the Interim City Manager to execute the Employment Agreement between the City and Martha Castillo, in a form subject to approval by the City Attorney.

SECTION 4. This resolution shall be effective immediately upon its adoption.

SECTION 5. The City Clerk shall certify to the passage and adoption of this Resolution.

PASSED, APPROVED AND ADOPTED this 10th day of January, 2023. _____________________________
Gloria Olmos, Mayor
ATTEST:
____________________________
Donna G. Schwartz, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF SOUTH EL MONTE )
I, Donna G. Schwartz, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 23-06 was passed and approved by the City Council of the City of South El Monte at a regular meeting of said Council held on the 10th day of January 2023 and that said Resolution was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Donna G. Schwartz, City Clerk

01257.0004/848284.2 Page 1 of 7

ATTACHMENT B

01257.0004/848284.2 Page 2 of 6

CITY OF SOUTH ELMONTE

AT-WILL INTERIM HUMAN RESOURCES/ RISK MANAGER

EMPLOYMENT AGREEMENT
This AT-WILL INTERIM HUMAN RESOURCES/ RISK MANAGER EMPLOYMENT AGREEMENT (“Agreement”) is made by and between the CITY OF SOUTH EL MONTE (the “City”) and MARTHA CASTILLO (“Employee”). The City and Employee may be referred to individually as a “Party” or collectively as “the Parties.” WHEREAS, Government Code subdivision 21221(h) permits retired annuitants under the California Public Employees’ Retirement System (“CalPERS”) to be employed without reinstatement from retirement upon appointment by a public agency to fill a vacant position on an interim basis during the recruitment to permanently fill the vacant position; and WHEREAS, the permanent position of Human Resources/ Risk Manager is currently vacant, and the City is in the process of conducting an open recruitment to fill the vacant position; and
WHEREAS, Employee has reached normal retirement age and has been retired for more than 180 days; and
WHEREAS, the City anticipates the Human Resources/ Risk Manager position will be filled with a permanent replacement within five (5) months after the effective date of this Agreement; and
WHEREAS, the duties of the Human Resources/ Risk Manager are set forth in full in Exhibit “A” to this Agreement; and
WHEREAS, it is the desire of the Interim City Manager to appoint Employee to serve as an at-will, temporary employee for the position of Interim Human Resources/ Risk Manager, which is a position that requires specialized skills and expert professional services for a definite period of time, effective Wednesday, January 11th, 2023; and WHEREAS, as a CalPERS retired annuitant under Government Code subdivision 21221(h), Employee (i) possesses knowledge, skills and abilities necessary to fulfill the required duties of the Interim Human Resources/ Risk Manager, as demonstrated by her municipal human resources experience over an extensive period of time, (ii) desires to perform the duties of and assume responsibility for the position of Interim Human Resources/ Risk Manager, and (iii) acknowledges such employment is at-will and of a limited duration for a definite period of time, as described below; and
WHEREAS, pursuant to South El Monte Municipal Code §2.64.030, the Interim City Manager has the authority to appoint Employee as a part-time employee of the City; and WHEREAS, the Parties wish to establish the terms and conditions of Employee’s services to the City, as described in this Agreement.

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NOW, THEREFORE, in consideration of the mutual covenants contained herein, City and Employee hereby agree as follows:

Section 1: TERM
The term of this Agreement shall commence on Wednesday, January 11th , 2023 and shall automatically terminate on December 31st, 2023 unless terminated prior to that date by either Party (the “Term”). The City shall terminate this Agreement in accordance with Section 4 of this Agreement upon the City appointment of a permanent replacement for the position of Human Resources/ Risk Manager. In no event shall the Term exceed the 960-hour per fiscal year limit under Government Code subdivision 21221(h). In the event Employee works 960 hours in a single fiscal year during the Term of this Agreement, then this Agreement shall terminate automatically. Employee acknowledges she is an at-will, limited duration employee who may be terminated, with or without cause, and with or without notice, at any time by the City Manager. January 11th, 2023 shall be Employee’s “Hire Date” for purposes of this Agreement.

Section 2: DUTIES, RESPONSIBILITIES, AND WORK HOURS
A. Employee shall be appointed to the position of Interim Human Resources/ Risk Manager, the functions and duties of that position, as described in Exhibit “A” to this Agreement, and such other legally permissible and proper duties and functions as the City Manager shall, from time to time, direct or assign to Employee. Employee acknowledges the position of Interim Human Resources/ Risk Manager requires specialized skills and expert professional services for a definite period of time, as described above in Section 1 of this Agreement. Employee agrees to perform all such functions and duties to the best of Employee’s ability and in an efficient, competent, and ethical matter.

B. During the term of her appointment to the position of Interim Human Resources/ Risk Manager, the Parties anticipate that Employee will work a part-time schedule of approximately 30-40 hours per week. Employee shall not work more than forty (40) hours per week without first obtaining written authorization to do so from the City Manager. Employee acknowledges proper performance of the duties of Interim Human Resources/ Risk Manager may occasionally require Employee to devote time outside of normal office hours, including attendance at City Council and other City meetings. Notwithstanding the foregoing, the Parties understand and agree, due to the CalPERS’ limitation on the number of hours Employee can work for the City, Employee may not be available during some hours or days, if extra time is required for attendance at meetings and other reasons relating to City-business.

C. All data, studies, reports, and other documents prepared and/or reviewed by Employee while performing her duties during the Term of this Agreement shall be furnished to and become the property of the City, without restriction or limitation on their use. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other materials either created by or provided to Employee in connection with the performance of this Agreement shall be held confidential by Employee to the extent permitted by applicable law. Such materials, without the prior written consent of the City, shall not be used by Employee for any purpose other than the performance of her duties. Nor shall such materials be disclosed to any person or entity not connected with the performance of services under this Agreement, except as required by law.

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Section 3: COMPENSATION/ BENEFITS PROHIBITED
A. The City agrees to compensate Employee at the rate of Fifty Four Dollars and Twenty Eight Cents ($54.28) per hour, which is within the hourly compensation range for the Human Resources/ Risk Manager position. The current compensation range for the Human Resources/ Risk Manager position is $7,741.00 to $8,961 monthly. ($8,961 divided by 173.333= $54.28.)
B. Employee shall not be eligible for any other benefits, incentives, compensation in lieu of benefits, or any other forms of compensation in addition to the hourly rate except for the above hourly rate and workers’ compensation benefits.

Section 4: RESIGNATION/TERMINATION
A. Employee may resign at any time; provided, however, Employee shall reasonably provide the City Manager with at least thirty-days’ advance written notice unless otherwise shortened by the City Manager.

B. Employee is an at-will employee and serves at the will and pleasure of the City Manager and may be terminated at any time, with or without cause, and with or without notice, at any time by the City Manager.

C. In accordance with state law and the requirements of the California Public Employees Retirement Law, Employee may not be reappointed to this position following the expiration of this Agreement, nor may this Agreement be modified to extend the term of the Agreement.

D. After notice of resignation or termination, Employee shall cooperate with the City, as requested by the City, to effect a transition of Employee’s responsibilities and duties and to ensure the City is aware of all matters being handled by Employee.

E. Employee shall not be entitled to severance pay and Employee expressly waives any and all rights with respect to severance pay.

Section 5. NOTICES
Notices required to be served pursuant to this Agreement shall be served in person or by first-class U.S. mail addressed as follows:

City
City Manager
City of South El Monte_____
1415 Santa Anita Ave.

South El Monte, California 91733
Employee
Martha Castillo
Address on file with the City

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Section 6: GENERAL TERMS AND CONDITIONS
The General Terms and Conditions of this Agreement are described as follows:

A. Indemnification. To the extent mandated by the California Government Code, the City shall defend, hold harmless, and indemnify Employee against any tort, professional liability, claim or demand, or other legal action arising out of an alleged act or omission occurring in the performance of Employee’s services under this Agreement. This section shall not apply to any intentional tort or crime committed by Employee, to any action outside the course and scope of Employee’s employment, or any other intentional or malicious conduct or gross negligence of Employee.

B. Entire Agreement. The text of this Agreement shall constitute the entire and exclusive agreement between the Parties regarding the subject matter hereof. All prior oral or written communications, understandings, or agreements between the Parties not set forth herein shall be superseded in total by this Agreement. No amendment or modification to this Agreement may be made except by a written agreement signed by the Employee and the City’s City Manager and approved as to form by the City Attorney.

C. Assignment. This Agreement is not assignable by either the City or Employee.

D. Severability. In the event any provision of this Agreement is finally held or determined to be illegal or void by a court having jurisdiction over the Parties, the remainder of this Agreement shall remain in full force and effect unless the parts found to be illegal or void are wholly inseparable from the remaining portions of this Agreement.

E. Effect of Waiver. The failure of either Party to insist on strict compliance with any of the terms, covenants, or conditions in this Agreement by the other Party shall not be deemed a waiver of that term, covenant, or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other time or times.

F. Governing Law and Jurisdiction. This Agreement shall be governed by and construed in accordance with the laws of the State of California, which are in full force and effect as of the date of execution. Any action to interpret or enforce the terms of this Agreement shall be held exclusively in a state court in Los Angeles County, California. Employee expressly waives any right to remove any such action from Los Angeles County.

G. Effective Date. This Agreement shall not become effective until it has been signed by Employee and on behalf of the City.

H. Effect of Agreement on Employee’s CalPERS Retirement Benefits. The City makes no representation on the impact, if any, this Agreement shall or may have upon her CalPERS retirement benefits, status, duties, and/or obligations. Employee acknowledges that in entering into this Agreement, she has not relied upon any such representations (none of which being in existence) in assessing the CalPERS-related impact of her employment. Therefore, Employee releases the City from any and all CalPERS-related claims or liabilities that may arise in connection with her employment pursuant to this Agreement.

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I. No Unemployment Insurance Benefits Received By Employee. Employee expressly certifies and warrants to the City that she has not received any unemployment insurance payments for retired annuitant work for any public employer within the 12 months prior to her appointment date.

J. Compliance With 960 Hours Per Fiscal Year Limit. Employee further certifies and warrants to the City her anticipated work schedule of 30-40 hours per week will not cause him to exceed the 960 hours per fiscal year limit pursuant to Government Code subdivision 21221(h).

K. Conflicts Prohibited. During the term of this Agreement, Employee shall not engage in any business or transaction or maintain a financial interest which conflicts, or reasonably might be expected to conflict, with the proper discharge of Employee’s duties under this Agreement. Employee shall comply with all requirements of law, including but not limited to, Sections 1090, 1125, and 87100 et seq. of the Government Code, and all other similar statutory and administrative rules.

L. Independent Legal Advice. The City and Employee represent and warrant to each other that each has received legal advice from independent and separate legal counsel with respect to the legal effect of this Agreement or at least had the opportunity to do so, that each has carefully reviewed this entire Agreement, that each and every term thereof is understood, and that the terms of this Agreement are contractual and not a mere recital. This Agreement shall not be construed against the Party or its representatives who drafted it or who drafted any portion thereof.

M. Government Code §§ 53243 - 53243.4. Government Code §§ 53243 - 53243.4 sought to provide greater transparency in local government and institute certain limitations on compensation paid to local government executives. Those statutes also require contracts between local agencies and its employees include provisions requiring an employee who is convicted of a crime involving an abuse of her office or position to provide reimbursement to the local agency.

Those statutes are incorporated herein by reference. Accordingly, the Parties agree it is their mutual intent to fully comply with the cited Government Code sections and all other applicable law as it exists as of the date of execution of this Agreement and as such laws may be amended from time to time thereafter. Specifically, the following Government Code sections are called out and hereby incorporated by this Agreement:
§53243. Reimbursement of paid leave salary required upon conviction of crime involving office or position.
§53243.1. Reimbursement of legal criminal defense upon conviction of crime involving office or position.
§53243.2. Reimbursement of cash settlement upon conviction of crime involving office or position.
§53243.3. Reimbursement of noncontractual payments upon conviction or crime involving office or position.
§53243.4. “Abuse of office or position” defined.

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Employee represents Employee has reviewed, is familiar with, and agrees to comply fully with each of these provisions if any of these provisions are applicable to Employee.

IN WITNESS WHEREOF, the City of South El Monte has caused this Agreement to be signed and executed on its behalf by its City Manager, and approved as to form by the City Attorney, and executed by the Employee.

CITY OF SOUTH EL MONTE
Dated: ___________________________ __________________________________ Rene Salas
Interim City Manager
Attest: Approved as to form:
______________________________ ___________________________________ Donna Schwartz, Anthony Taylor,
City Clerk City Attorney

EMPLOYEE
In signing this Agreement, Employee understands and agrees she is an at-will, part-time temporary employee and her rights to employment with the City are governed by the terms and conditions of this Agreement rather than the ordinances, resolutions, and policies of the City, which might otherwise apply to classified or other employees of the City. Employee further acknowledges she was given the opportunity to consult with an attorney prior to signing this Agreement.

Dated: ___________________________ Signed: ____________________________ Martha Castillo

01257.0004/848284.2
Exhibit A

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CITY OF SOUTH EL MONTE

HUMAN RESOURCES AND RISK MANAGER
Exempt

DEFINITION
Under direction from the Director of Finance, plans, organizes, and directs the daily operations of the Human Resources and Risk Management department; oversees, organizes and manages City’s administration of property, liability, and workers' compensation; serves as liaison and represents the Office at meetings with representatives from a variety of public agencies, insurance companies and broker services; performs other duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Supervision is received by the Director of Finance. Supervision is exercised over Human Resources and Risk department staff and assigned administrative support classifications.

ESSENTIAL DUTIES:

Duties may include, but are not limited to the following:
• Oversees, manages and coordinates the City’s recruitment and selection process; develops and drafts recruitment plans and related recruitment job bulletins and advertising; develops, and administers employment selection instruments; prepares eligibility lists and supervises the hiring process.
• Serves as Custodian of Records for the Department of Justice; monitors and maintains required records and documents.
• Ensures allocation and organization of City’s classification and compensation plans; coordinates and conducts job analyses and surveys; prepares and revises job descriptions.
• Receives and records negotiated employment agreements; implements and administers provisions and conditions of memorandums of understanding. • Undertakes and arranges the Department of Transportation’s quarterly drug and alcohol testing requirements for employees utilizing City vehicles; investigates and informs employees of requirements and random testing events; receives test outcomes, records data and submits results as required.
• Administers the employee benefits program (medical, vision, dental, life, long-term disability insurances and deferred compensation, retirement). • Assists managers in the discharge of their personnel responsibilities including performance evaluations.
• Receives and responds to employee grievances; prepares and sends disciplinary notices.
• Applies and administers a variety of personnel policies, relations, procedures, and practices.
• Ensures and serves as a coordinator of the ADA Title II by coordinate city efforts to comply with Title II of the Americans with Disabilities Act. • Ensures compliance with contractual and funding requirements pertaining to employee health, safety, and welfare.
• Coordinates and implements employee training programs and maintains related records.

01257.0004/848284.2 Page 10 of 6
• Develops and implements related rules, policies, and procedures reflecting current laws and best practices.
• Develops and prepares special studies and reports.
• Manages the City’s Risk Management program including coordinating and monitoring workers’ compensation claims working with the City’s outside claims administrator and the appropriate department administrators.
• Prepares and processes general liability claims and maintaining liaison with claims administrator.
• Sources and procures other insurances to meet the City’s needs and assisting with loss prevention.
• Oversee the City’s safety program and Cal/OSHA compliance. • Prepares division budget and monitors expenditures.
• Supervises, trains, and evaluates assigned staff.
• Performs related duties as assigned.

JOB REQUIREMENTS
Knowledge:
• Principles of public personnel administration and risk management. • Related Federal and State legislation.
• Research techniques, sources, and availability of information. • Principles, practices, methods and techniques of risk management, insurance, selfinsurance, claims administration, safety and loss-prevention/control and workers’ compensation.
• Fundamental employment laws, codes and regulations including EEO, FLSA, FMLA, and Cal/OSHA and applicable provisions of collective bargaining agreements. • Principles of municipal budget preparation.
• Records management and retention.
• Basic computer fundamentals, work processing, and spreadsheet programs. • Report preparation.
• Methods and techniques of supervision.

Competencies:
• Analyzing & Interpreting Data – Drawing meaning and conclusions from quantitative and/or qualitative data.
• Critical Thinking – Analytically and logically evaluating information, propositions, and claims.
• Fact Finding – Obtaining facts and data pertaining to an issue or question. • Industry Monitoring – Grasping the external political, economic, competitive, and social factors affecting the industry.
• Legal & Regulatory Navigation – Understanding, interpreting, and ensuring compliance with laws and regulations.
• Professional & Technical Expertise – Applying technical subject matter to the job. • Action & Results Focus – Initiating tasks and focusing on accomplishment. • Safety Focus – Showing vigilance and care in identifying and addressing health risks and safety hazards.

01257.0004/848284.2 Page 11 of 6
• Adaptability – Responding positively to change and modifying behavior as the situation requires.
• Professional Integrity and Ethics – Maintaining trust through honesty, adherence to principles, and personal accountability.
• Informing – Proactively obtaining and sharing information. • Listening – Fully comprehending spoken communication. • Writing – Communicating effectively in writing.
• Customer Focus – Attending to the needs and expectation of customers. • Project Management – Planning and tracking projects to ensure they are on-time, on budget, and achieve their objectives.

MINIMUM QUALIFICATIONS
Experience:

Four (4) years of professional human resources experience in public sector and/or risk management experience including (2) years working with human resources systems for recruitment and other personnel data.

Education:

Bachelor’s degree in human resource management, public or business administration, industrial relation, risk management, safety administration or a closely related field.

PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:
• Regularly required to sit, talk and hear.
• Occasionally required to stand, walk, stoop, crouch and reach with hands and arms. • Occasionally lift and/or move up to 25 pounds.
• Vision abilities to perform office machine operations.

Working Conditions:
• Sedentary work, in an office setting.
• Noise level is consistent with office work.

City Council Agenda Report
Agenda Item No. 7.e.

DATE: January 10, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, Interim City Manager
SUBMITTED BY: Rene Salas, Interim City Manager
SUBJECT: CONSIDERATION OF RESOLUTION NO. 23-04, CALLING A PUBLIC HEARING FOR METRO FISCAL YEAR 2023
FEDERAL TRANSIT ADMINISTRATION SECTION 5310

PROGRAM FOR ELIGIBLE PROJECTS
SUMMARY: The Los Angeles County Metropolitan Transportation Authority (“Metro”) has opened the solicitation for proposals period for the Federal Transit Administration (“FTA”) Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program (“Section 5310 Program”). The Public Hearing is a required aspect of the grant application process to certify that there are no nonprofit organizations readily available in the area to provide transportation services for seniors and individuals with disabilities RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 23-04, calling for a public hearing on February 14, 2023 to identify nonprofit organizations readily available to provide services for public transportation projects under the Federal Transit Administration section 5310 Enhanced
Mobility oF Seniors and Individuals with Disabilities Program.

FISCAL/FINANCIAL IMPACT: There is no immediate fiscal impact associated with this action.

DISCUSSION:

The Federal Transit Administration Section 5310 Program provides operating and capital assistance for public transportation projects that i) are planned, designed and carried out to meet the special needs of seniors (65+) and individuals with disabilities (any age) when public transportation is insufficient, inappropriate, or unavailable; ii) exceed the requirements of the Americans with Disabilities Act (ADA) of 1990; iii) improve access to fixed route service and decrease reliance on complementary paratransit, and/or iv) provide alternatives to public transportation projects for seniors (65+) and individuals with disabilities (any age).

The goals of the Section 5310 Program are to improve mobility for seniors (65+) and individuals with disabilities (any age) by removing barriers to transportation services and expanding the transportation mobility options available.

The goals of the Section 5310 Program are to improve mobility for seniors (65+) and individuals with disabilities (any age) by removing barriers to transportation services and expanding the transportation mobility options available.

The Los Angeles County Metropolitan Transportation Authority (“Metro”) is the Designated Recipient of Section 5310 Program funds apportioned for Los Angeles County. As the Designated Recipient, Metro is responsible for allocating funds to eligible projects and programs, preparing and submitting grant applications to the FTA on behalf of all subrecipients approved by the Metro Board of Directors to receive a Section 5310 funding award, managing all aspects of grant distribution, and monitoring project activity and compliance. Approximately $7 million of Section 5310 Project funds are available per year for LA County, and every few years Metro allocates these funds utilizing a formula and competitive solicitation process. Eligible subrecipients include private nonprofits, operators of public transportation, and state or local governmental authorities. (49 U.S.C.A. § 5310(b)(1), § 5310(b)(2).) To qualify for a “traditional” Section 5310 project, state or local government authorities must certify that there are no nonprofit organizations readily available in the area to provide the service, or must be approved by the state to coordinate services for seniors and/or individuals with disabilities in a particular area. (§ 5310(b)(2).

Traditional Section 5310 projects include:
• Vehicle and fleet expansion and replacement
• Vehicle and fleet expansion and replacement
• Wheelchair lifts, ramps, securement devices, and safety barriers • Transit-related information technology systems, including scheduling and dispatching systems
• Mobility management programs
• Acquisition of transportation services under a contract, lease, or other arrangement
To qualify for a grant allocation by Metro under the Section 5130 Program, the local government authority must hold a public hearing to certify that there are no nonprofit organizations readily available in the area to provide transportation services for seniors and individuals with disabilities. Staff is recommending that the City hold the required public hearing on February 13, 2023. City staff are reviewing all potential project funding opportunities to enhance the City’s transportation program for seniors and individuals with disabilities. Staff will present the projects during the February 13 Public Hearing.

If any agency or operator comes forward stating that they wish to provide the services for which the City of South El Monte is seeking funds, the City will afford them the opportunity to do so.

If no agency or operator comes forward, the City of South El Monte can proceed with the application process.

Staff report prepared by Andres Gonzalez, Senior Services Supervisor.

ATTACHMENT(S):

A. Resolution No. 23-04

01257.0001/848191.1

ATTACHMENT A

01257.0001/848191.1
RESOLUTION NO. 23-04

A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL
CALLING FOR A PUBLIC HEARING ON FEBRUARY 14, 2023 TO

IDENTIFY NONPROFIT ORGANIZATIONS READILY

AVAILABLE TO PROVIDE SERVICES FOR PUBLIC

TRANSPORTATION PROJECTS UNDER THE FEDERAL TRANSIT
ADMINISTRATION SECTION 5310 ENHANCED MOBILITY OF

SENIORS AND INDIVIDUALS WITH DISABILITIES PROGRAM
WHEREAS, the City of South El Monte (“City”) provides transportation services to the community, including seniors and individuals with disabilities; and WHEREAS, the Federal Transit Administration Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program (“Section 5310 Program”) provides operating and capital assistance for public transportation projects that i) are planned, designed and carried out to meet the special needs of seniors (65+) and individuals with disabilities (any age) when public transportation is insufficient, inappropriate, or unavailable; ii) exceed the requirements of the Americans with Disabilities Act (ADA) of 1990; iii) improve access to fixed route service and decrease reliance on complementary paratransit, and/or iv) provide alternatives to public transportation projects for seniors (65+) and individuals with disabilities (any age); and
WHEREAS, the Federal Transit Administration grants Section 5310 Program funds to certified recipients under 49. U.S.C.A section 5310(b)(1), who may allocate funds received under the Program to subrecipients under 49. U.S.C.A section 5310(b)(2), including state and local governmental authorities, on a fair and equitable basis; and WHEREAS, under 49. U.S.C.A section 5310(b)(2), state and local governmental authorities may receive funds if they certify that there are no private nonprofit organizations readily available in the area to provide the public transportation services under the program; and
WHEREAS, the Los Angeles County Metropolitan Transportation Authority (“Metro”) is the designated recipient of Section 5310 Program funds apportioned for the areas in Los Angeles County that are within the urbanized areas of Los Angeles-Long Beach-Anaheim (UZA 60020), Lancaster-Palmdale (UZA 63570) and Santa Clarita (UZA 61770); and WHEREAS, Metro is currently accepting applications from potential subrecipients for Section 5310 Program funding for the 2023 Fiscal Year, with an application deadline of February 27, 2023; and
WHEREAS, the City wishes to enhance transportation services for seniors and individuals with disabilities by applying for Federal Transit Administration Section 5310 Program (“Section 5310 Program”) grant funds administered by Metro, and seeks to certify that there are no nonprofit organizations readily available in the area to provide the public transportation services under the program.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South El Monte as follows:

01257.0001/848191.1
SECTION 1. The City Council sets February 14, 2023 at 6:00 p.m. as the date and time of a public hearing as required as part of the Section 5310 Program grant application process to certify that there are no nonprofit organizations readily available in the area to provide public transportations services for Seniors and Individuals with Disabilities, as defined under 29. U.S.C.A section 5310(a)(1). The City Clerk is hereby ordered to provide notice of such public hearing as required by law.

SECTION 2. If no nonprofit organizations who are readily available in the area to provide public transportation services, as defined under 29. U.S.C.A section 5310(a)(1), come forward at the public hearing, the City Council hereby authorizes and directs staff to proceed with Metro’s Section 5310 Program application process to receive funds as a subrecipient.

SECTION 3. The City Council hereby authorizes and directs the Interim City Manager to execute the Agreement for LA Metro's Federal Section 5310 Grant Program in a form approved by the City Attorney.

SECTION 4. The City Clerk shall certify to the adoption of this Resolution No. 23-

04. PASSED, APPROVED AND ADOPTED this 10th day of January, 2023.

Gloria Olmos, Mayor
ATTEST:

Donna Schwartz, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF SOUTH EL MONTE )
I, Donna Schwartz, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 23-04 was passed and approved by the City Council of the City of South El Monte at a regular meeting of said Council held on the 10th day of January, 2023 and that said Resolution was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Donna Schwartz, City Clerk

City Council Agenda Report
Agenda Item No. 7.f.

DATE: January 10, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, Interim City Manager
SUBMITTED BY: Rene Salas, Interim City Manager
SUBJECT: CONSIDERATION FOR AUTHORIZATION TO SEEK

REQUEST FOR PROPOSALS (RFP) FOR DESIGN SERVICES

FOR SOUTH EL MONTE SAFE ROUTES TO SCHOOL
PEDESTRIAN SAFETY PROJECT, ATP CYCLE 5 PROJECT
SUMMARY: Staff seeks City Council approval to issue Request for Proposals (RFP) for design services for South El Monte Safe Routes To School Pedestrian Safety Project, ATP Cycle 5 Project. The scope of improvements are part of the Active Transportation Program (ATP) Cycle 5 project.

RECOMMENDED ACTION: Staff recommends City Council approve an RFP for design services for South El Monte Safe Routes To School Pedestrian Safety Project, ATP Cycle 5 Project and authorize staff to solicit proposals.

FISCAL/FINANCIAL IMPACT: The City was awarded $1,637,000 from the State through the ATP program, Cycle 5, for design and construction of the proposed project. The City will be reimbursed 100% of the costs associated with the requested professional design services from Caltrans. Upon final contract award, staff will advise the City Council of the proposed not-to-exceed contract amount and confirm funding availability from the General Fund to be subsequently reimbursed by Caltrans.

DISCUSSION: In September 2020, the City submitted a funding grant application for the proposed project to be considered as part of Active Transportation Program (ATP), Cycle 5 program. In March 2021, the proposed project was recommended to be included in the awarded projects list by California Transportation Commission (CTC). In December 2022, the City received authorization to proceed with the project design phase (PS&E).

South El Monte Safe Routes To School Pedestrian Safety Project, ATP Cycle 5 Project focuses on school and pedestrian safety improvements Citywide at signalized intersections and uncontrolled crossings near schools and major destinations. The project scope includes but is not limited to installation of pedestrian safety upgrades at signalized intersections and uncontrolled crosswalks including rectangular rapid flash beacons, pedestrian push buttons, countdown systems, overhead pedestrian signal

systems, speed radar feedback signs, pedestrian ramps, signage, crosswalks and striping at 23 locations around schools and major destinations.

The City received $1,637,000 from the State through the ATP program, Cycle 5, for design and construction of the proposed project. The project is 100% funded by State Funds, and there is no local match requirement.

Attachment B shows the project locations and proposed improvements. The primary objective of the requested professional services (design engineering services) is to have the selected engineering consultant provide a complete PS&E / Bid Package (plans, specifications and estimates) approved by all involved jurisdictional and regulatory agencies that will be ready for construction bidding for the improvements outlined in the RFP.

ATTACHMENT(S):

A. Request for Proposals
B. Project Location Map and Proposed Improvements

ATTACHMENT A

REQUEST FOR PROPOSALS (RFP)

TO PROVIDE DESIGN SERVICES

FOR SOUTH EL MONTE SAFE ROUTES TO SCHOOL PEDESTRIAN SAFETY PROJECT ATP CYCLE 5 PROJECT, ATPL-5352(023)

IN THE CITY OF SOUTH EL MONTE, CALIFORNIA
January 11, 2023

DELIVERY ADDRESS
City of South El Monte
1415 Santa Anita Ave.

South El Monte, CA 91733
Attn: Rene Salas
Interim City Manager

REQUIRED NUMBER OF PROPOSALS
Three (3) hard copies and one (1) electronic
copy (pdf)

CONTACT INFORMATION FOR INQUIRIES
contact via e-mail only, no telephone calls
Rene Salas
Interim City Manager
[email protected]

PRE-PROPOSAL MEETING
None

PROPOSAL DUE DATE
February 8, 2023; 2:00 PM

RFP to Provide Design Services, South El Monte Safe Routes To School Pedestrian Safety Project ATP Cycle 5 Project, ATPL-5352(023) Table of Contents
Table of Contents

1. General Information 1

2. Project Description 1

3. RFP Schedule 2

4. Scope of Services 2

5. Key Personnel 5

6. City’s Standard Professional Services Agreement 5

7. Insurance Coverage Limits and Requirements 5

8. Consultant Selection Methodology 5

9. Prevailing Wage Rates 6

10. Contract Award 7

11. Required Format for Technical Proposal Submittal 7

12. Fee Estimate Proposal Submittal 8

13. Questions Regarding This RFP 9

14. Proposal Submittal Protocol 9

15. Pre-Contractual Expenses In Responding To The RFP Preparation 10 Attachments:

Attachment A - Affidavit of Non-Collusion
Attachment B - Claims History
Attachment C - Sample Professional Services Agreement
Attachment D - Project Funding Application

RFP to Provide Design Services, South El Monte Safe Routes To School Pedestrian Safety Project ATP Cycle 5 Project, ATPL-5352(023) Cover Page

REQUEST FOR PROPOSALS (RFP)

TO PROVIDE DESIGN SERVICES

FOR SOUTH EL MONTE SAFE ROUTES

TO SCHOOL PEDESTRIAN SAFETY PROJECT
ATP CYCLE 5 PROJECT, ATPL-5352(023)

IN THE CITY OF SOUTH EL MONTE, CALIFORNIA
To interested and qualified Consultants:

The City of South El Monte is soliciting Proposals from qualified firms to provide Design Services for South El Monte Safe Routes To School Pedestrian Safety Project, ATP Cycle 5 Project, ATPL-5352(023).

Requirements for this RFP are enclosed.

In order to be considered in the selection process, interested parties shall submit three (3) hard copies and one (1) electronic copy (pdf) of their Proposals no later than 2:00 PM, February 8, 2023, to:

Rene Salas
Interim City Manager
1415 Santa Anita Ave.

South El Monte, CA 91733
If you have any questions, please contact via email (no telephone calls):

Rene Salas
Interim City Manager
[email protected]
Late proposals will not be accepted.

Sincerely,
Rene Salas
Interim City Manager
City of South El Monte

RFP to Provide Design Services, South El Monte Safe Routes To School Pedestrian Safety Project ATP Cycle 5 Project, ATPL-5352(023) RFP, Page 1

REQUEST FOR PROPOSALS (RFP)

TO PROVIDE DESIGN SERVICES

FOR SOUTH EL MONTE SAFE ROUTES TO SCHOOL PEDESTRIAN SAFETY PROJECT ATP CYCLE 5 PROJECT, ATPL-5352(023)

IN THE CITY OF SOUTH EL MONTE, CALIFORNIA
January 11, 2023

1. GENERAL INFORMATION
A. Community Profile
Incorporated in 1958, the City of South El Monte is an industrial community of approximately 21,000 residents and encompasses 2.3 square miles. This “Industrial Community” is located approximately 13 miles east of downtown Los Angeles and is adjacent to two major freeways and a major State Route in the San Gabriel Valley.

South El Monte offers a good blend of older and younger residents working in the same dedication and community spirit that the city was founded upon. Both the residents and business community are working together to make the community a better place to live and work.

In just six decades the City of South El Monte has matured into a viable commercial and industrial base, with over 2,400 businesses within 2.3 square miles. The City is currently focusing on improving the infrastructure of the community making it a better place to live and work.

B. Overview
The City is requesting the services of a company to provide Design Services for South El Monte Safe Routes To School Pedestrian Safety Project, ATP Cycle 5 Project, ATPL-5352(023).

2. PROJECT DESCRIPTION
This project focuses on school and pedestrian safety improvements Citywide at signalized intersections and uncontrolled crossings near schools and major destinations. The project is fully in the City of South El Monte at various intersections adjacent to schools, parks, employment areas, shopping, transit stops, and pedestrian activity centers. The project scope includes but not limited to installation of pedestrian safety upgrades at signalized intersections and uncontrolled crosswalks including RRFBs, pedestrian push buttons,