RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 27 Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Subcontractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE.
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 28 the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). [The City may, in its sole discretion, extend the Term for additional one-year terms.] ARTICLE 4. COORDINATION OF WORK.
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
(Name) (Title)
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder.
All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 29
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be [ ____________________________] or such person as may be designated by the Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer.
The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. Consultant represents and warrants that the personnel used to provide services to the City pursuant to this Agreement are classified by Consultant as employees and that Consultant issues or will issue a W-2 to such personnel.
In the event that Consultant or any employee, agent, subcontractor, or independent contractor of Consultant providing services under this Agreement claims or is determined by a federal or state agency, a court of competent jurisdiction, or the California Public Employees’ Retirement System (“CalPERS”) to be classified as other than an independent contractor for the City, then Consultant shall indemnify, defend, and hold harmless the City for the payment of any and all assessed fines, penalties, judgments, employee and/or employer contributions, and any other damages and costs assessed to the City as a consequence of, or in any way attributable to, the assertion that Consultant or any of Consultant’s personnel used to provide the Services under this Agreement are other than independent contractors of the City.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 30
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION.
5.1 Insurance Coverages.
Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor.
All coverages for subcontractors shall include all of the requirements stated herein.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 31 (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of noncompliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 32 coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.
Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revi se specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 33 To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination or expiration of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION.
6.1 Records.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 34 Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest.
Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 35 “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement.
Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under.
City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.
However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 36 invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Liquidated Damages.
Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum $ ( __________
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 37 Dollars) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.
7.8 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
7.9 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.
7.10 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION.
8.1 Non-liability of City Officers and Employees.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 38 No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement.
Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of South El Monte, 1415 Santa Anita Avenue, South El Monte, California 91733 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement.
Either party may change its address by notifying the other party of the change of address in writing.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 39 Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 40 Consultant’s Authorized Initials
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 41 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.
CITY:
CITY OF SOUTH EL MONTE, a municipal
Corporation
Gloria Olmos, Mayor
ATTEST:
Adrian Garcia, City Clerk
APPROVED AS TO FORM:
OLIVAREZ MADRUGA LAW ORGANIZATION, LLP
Susie Altamirano, Interim City Attorney
CONSULTANT
By:
Name:
Title:
By:
Name:
Title:
Address:
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 42 If applicable, two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE
BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 43
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On ________, 2025 before me, _____________, personally appeared _____________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
PARTNER(S) LIMITED
GENERAL NUMBER OF PAGES
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
SIGNER(S) OTHER THAN NAMED ABOVE
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 44
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On ________, 2025 before me, _____________, personally appeared _____________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
PARTNER(S) LIMITED
GENERAL NUMBER OF PAGES
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
SIGNER(S) OTHER THAN NAMED ABOVE
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 45 EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following Services:
A.
B.
C.
II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:
A.
B.
C.
III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports:
A.
B.
C.
IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.
A.
B.
C.
V. Consultant will utilize the following personnel to accomplish the Services:
A.
B.
C.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 46 EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 47 EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:
RATE TIME SUB-BUDGET
A.
B.
C.
D.
II. A retention of ten percent (10%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.
III. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.
IV. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.
V. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.
VI. The Consultant’s billing rates for all personnel are attached as Exhibit C-1.
RFP To Provide a Comprehensive Managed Information Technology Services RFP, Page 48 EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:
Days to Perform Deadline Date
A. Task A
B. Task B
C. Task C
II. Consultant shall deliver the following tangible work products to the City by the following dates.
A.
B.
C.
III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.
City Council Agenda Report
Agenda Item No. 7.f.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Andres Gonzalez, Senior Public Works Analyst SUBJECT: CONSIDERATION AND APPROVAL OF RESOLUTION NO.
25-015, APPROVING THE ALLOCATION OF PROPOSITION A
FUNDS FOR THE PURCHASE AND INSTALLATION OF
ELECTRIC VEHICLE CHARGING STATIONS AT THE CITY’S
TRANSPORTATION YARD AND AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE THE
AGREEMENT
SUMMARY: The City of South El Monte was awarded a grant through the Federal Transit Administration’s (“FTA”) Section 5310 Program – Enhanced Mobility of Seniors and Individuals with Disabilities. The grant funded the replacement of two gas-powered aging transportation vehicles with two fully electric Ford E-Transit Vans. To support these new vehicles, staff is requesting an allocation of $31,000 from Proposition A funds for the purchase and installation of two EV charging stations at the City’s Transportation Yard.
RECOMMENDED ACTION: Staff recommends City Council:
1. Adopt Resolution No. 25-015 to allocate $31,000 from the City’s Proposition A Local Return funds to cover the purchase and installation of two EV charging stations;
2. Allocate $31,000 from Proposition A funds for the installation of two EV charging stations; and
3. Authorize the City Manager or designee to negotiate and execute the agreement.
FISCAL/FINANCIAL IMPACT: The total cost for the installation of two EV charging stations is $31,000. This project will be funded using Proposition A funds, which have sufficient capacity to cover the expense. There will be no impact on the City’s General Fund. The cost includes $8,203 for the charging units and software from Ford Pro and $22,700 for the installation of the EV charging stations by Renaissance Construction.
DISCUSSION: In 2023, the City of South El Monte was awarded a grant through the FTA’s Section 5310 Program to enhance the mobility of seniors and individuals with
disabilities. This funding enabled the replacement of two aging transportation vehicles with fully electric Ford E-Transit Vans.
To support the operation of these electric vehicles, the City’s Transportation Division has identified the need for EV charging stations at the Transportation Yard, aligning with the City’s commitment to sustainable practices and clean energy solutions.
Staff solicited proposals from three vendors for the installation of two Level-2 EV charging stations:
• A-Z Bus Sales: $116,199 – Includes installation, a 5-year software license, and maintenance.
• EVCS: $45,384 – Includes installation, a 2-year software license, and 3 years of maintenance.
• Ford Pro: $30,903 – Includes installation of two Level-2 EV chargers, a 5-year software license, an extended service plan, and dual pedestal charging units with cables. Note: $8,203 for the charging units and software from Ford Pro and $22,700 for the installation of the EV charging stations by Renaissance Construction.
Staff determined that Ford Pro, in partnership with Renaissance Construction for installation, offers the most cost-effective and comprehensive solution. Their proposal includes a 5-year software license and extended service plan at a significantly lower cost compared to other vendors.
By approving this request, the City Council will enable the Transportation Division to support its operational needs and further the City’s goals of sustainability and environmental responsibility. Staff recommends adopting Resolution No. 25-015 to approve the project and fund the installation of the EV charging stations.
ATTACHMENT(S):
A. Resolution 25-015
B. Renaissance Construction Agreement_FINAL
C. Ford Pro™ Documents
ATTACHMENT A
RESOLUTION NO. 25-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTH EL MONTE APPROVING THE ALLOCATION OF
$31,000 FROM THE CITY’S PROPOSITION A LOCAL
RETURN FUNDS FOR THE PURCHASE AND INSTALLATION
OF TWO EV CHARGING STATIONS AT THE CITY’S
TRANSPORTATION YARD AND AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO NEGOTIATE AND EXECUTE
THE AGREEMENT.
WHEREAS, in 2023, the City of South El Monte (“City”) was awarded a grant through the Federal Transit Administration’s (FTA) Section 5310 Program – Enhanced Mobility of Seniors and Individuals with Disabilities, which funded the replacement of two aging transportation vehicles with fully electric Ford E-Transit Vans; and
WHEREAS, in order to support the operation of these fully electric vehicles, the City’s Transportation Division has identified the need to install two EV charging stations at the City’s Transportation Yard; and
WHEREAS, City staff solicited proposals from three vendors for the installation of the EV charging stations; and
WHEREAS, City staff determined that the proposal from Ford Pro, in partnership with Renaissance Construction for installation, offers the most cost-effective and comprehensive solution, totaling $31,000, which includes $8,203 for the charging units and software from Ford Pro and $22,700 for the installation of the EV charging stations by Renaissance Construction; and WHEREAS, the City desires to enter into an Agreement with Ford Pro, in partnership with Renaissance Construction for the installation of EV charging stations at the City’s Transportation yard;
WHEREAS, the funding for this project will come from the City’s Proposition A Local Return funds, which have sufficient capacity to cover the $31,000 cost, with no impact to the City’s General Fund; and
WHEREAS, it is necessary for the City Council to adopt a resolution to allocate $31,000 from the Proposition A funds to cover the purchase and installation of the two EV charging stations at the City’s Transportation Yard.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH EL MONTE HEREBY RESOLVES AS FOLLOWS:
SECTION 1: The City Council of the City of South El Monte hereby finds that the above recitals are true and correct and incorporate them herein by reference.
SECTION 2: The City Council hereby approves the allocation of $31,000 from the City’s Proposition A Local Return funds to cover the purchase and installation of two EV charging stations at the City’s Transportation Yard.
SECTION 3: The City Council hereby authorizes the City Manager to execute the Agreement by and between the City and Ford Pro, in partnership with Renaissance Construction, along with all documents reasonably necessary to effectuate the intent of this Resolution.
SECTION 4: The City Council hereby authorizes the City Attorney to amend the agreement as to form.
SECTION 5: This resolution is exempt from the California Environmental Quality Act (“CEQA”) under Section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment.
Where, as here, it can be seen with certainty that there is no possibility that the activity in question would have a significant effect on the environment, the activity is not subject to CEQA.
SECTION 6: If any section, subsection, sentence, clause, or phrase of this resolution is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this resolution.
The City Council hereby declares that it would have passed this resolution, and each and every section, subsection, sentence, clause and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 7: The City Clerk shall certify to the passage and adoption of this resolution.
SECTION 8: The Resolution shall take effect immediately upon its adoption by City Council.
PASSED, APPROVED AND ADOPTED this 18th day of February 2025. _____________________________
Gloria Olmos, Mayor
ATTEST:
___________________________
Adrian Garcia, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF SOUTH EL MONTE )
I, Adrian Garcia, City Clerk of the City of South El Monte, hereby certify that the foregoing Resolution, being Resolution No. 25-015, was duly passed and approved by the City Council of the City of South El Monte at a regular meeting of said Council held on the 18th day of February 2025, and that said Resolution was adopted by the following vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
___________________________
Adrian Garcia, MMC, City Clerk
ATTACHMENT B
AGREEMENT FOR PUBLIC WORKS SERVICES
BETWEEN THE CITY OF SOUTH EL MONTE AND
RENAISSANCE CONSTRUCTION
THIS AGREEMENT FOR PUBLIC WORKS SERVICES (hereinafter “Agreement”) is made and entered into this 18th day of February 2025 by and between the CITY OF SOUTH EL MONTE, a municipal corporation (hereinafter, “CITY”) and Renaissance Construction, (hereinafter, “CONTRACTOR”). For the purposes of this Agreement, CITY AND CONTRACTOR maybe referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to CITY or CONTRACTOR interchangeably as appropriate.
RECITALS
WHEREAS, CITY requires construction services for the installation of electric vehicle charging stations at the CITY’s transportation yard (hereinafter, the “Project”); and WHEREAS, staff solicited proposals from three (3) vendors for the Project; and WHEREAS, following the receipt of proposals, CONTRACTOR was selected by the CITY for the performance of those services; and
WHEREAS, the Parties desire to formalize the selection of CONTRACTOR for performance of services and desire that the terms of that performance be as particularly defined and described herein.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, CITY and CONTRACTOR agree as follows:
I.
THE AGREEMENT DOCUMENTS
1.1 The complete Agreement consists of the following documents (“Agreement Documents”) which are incorporated in this Agreement by their reference:
a) CONTRACTOR’S submitted Proposal, dated December 08, 2024, which is attached hereto as Exhibit “A”;
b) CONTRACTOR’S Schedule of Performance, which is attached hereto as Exhibit “B”
c) CONTRACTOR’S Performance Bond No. ________, dated XX XX, 2025, a true and correct copy which is attached hereto as Exhibit “C” d) CONTRACTOR’S Payment Bond No. ________, dated XX XX, 2025, a true and correct copy which is attached hereto as Exhibit “D”
e) CONTRACTOR’S submitted Non-Collusion Declaration, dated XX XX, 2025, which is attached and incorporated hereto as Exhibit “E” f) CONTRACTOR’s Certification Regarding Worker’s Compensation, which is attached and incorporated hereto as Exhibit “F”;
2 g) All addenda issued by the CITY; and
h) All Change Orders duly approved by CITY in conformity with the terms of the Agreement Documents.
II.
WORK TO BE PERFORMED
2.1 In compliance with all terms and conditions of this Agreement, the CONTRACTOR shall provide those services specified in the CONTRACTOR’S submitted Proposal attached hereto as Exhibit “A.” The CONTRACTOR agrees to furnish all tools, equipment, apparatus, facilities, labor, transportation, and material necessary to perform and complete in a good and workmanlike manner, as called for, and in the manner designated in, and in strict conformity with the Agreement Documents. It is understood and agreed that the tools, equipment, apparatus, facilities, labor, transportation, and material shall be furnished, and the work performed and completed, as required in the Drawings and Specifications under the sole direction and control of the CONTRACTOR, and subject to inspection and approval of the CITY, or its representatives. The CITY hereby designates as its representative for the purpose of this Agreement, Rene Salas, or such person as may be designated by the City Manager.
III.
AGREEMENT PRICE
3.1 The CITY agrees to pay, and the CONTRACTOR agrees to accept, in full payment for the work, above agreed to be done, the sum of Twenty-Two Thousand Seven Hundred Dollars and Zero Cents ($22,700.00) for the Project (hereinafter, the “Not-to-Exceed Sum”).
3.2 In the event CONTRACTOR’s charges are anticipated to exceed the Not-to-Exceed Sum prior to the Project’s completion date, as that date is set forth in paragraph 4.1 below, the City Council for CITY hereby delegates to the City Manager the authority to increase the Not-to-Exceed Sum by an amount not to exceed ten percent (10%), provided that any authorization shall be made in writing signed by the City Manager and expressly referencing the City Manager’s delegated authority under this paragraph. Any anticipated changes in excess of those excess sums the City Manager is authorized to approve under this paragraph must be approved by the City Council before they are incurred, and such City Council approval must be memorialized in the form of a written amendment to this Agreement. The CITY Representative, as designated in paragraph 2.1 above, reserves the right to suspend all or any portion of CONSULTANT’S performance under this Agreement unless and until charges in excess of the Not-to-Exceed Sum are first approved by either the City Manager or the City Council, whichever is the appropriate authorizing authority, as provided under this paragraph, above. CITY shall be under no obligation to pay sums in excess of the Not-to-Exceed Sum which have not first been authorized by the
3 City Manager or City Council as appropriate.
IV.
NOTICE TO PROCEED AND TIME FOR COMPLETION
4.1 A written Notice to Proceed issued by CITY must be received by CONTRACTOR before CONTRACTOR may mobilize or commence any work on the site. CONTRACTOR shall commence its performance of the work contemplated under this Agreement no later than the date specified in the Notice to Proceed. CONTRACTOR shall complete the total project within fifteen (15) working days from the date stated in the Notice to Proceed.
4.2 Time is of the essence in the performance of this Agreement.
4.3 The time period(s) specified in Section 4.1 for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONTRACTOR shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of the delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall the CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR’s sole remedy being extension of the Agreement pursuant to this Section.
V.
NOTICE AND SERVICE THEREOF
5.1 Any notice from one party to the other under the Agreement shall be in writing and shall be dated and signed by the Party giving such notice or by a duly authorized representative of such Party. Any such notice shall not be effective for any purpose whatsoever unless served in the following manner, namely:
(a) If the notice is given to the CITY, by personal delivery thereof, or by depositing the same in the United States mail, enclosed in a sealed envelope, postage prepaid, and certified; addressed to the CITY at:
City of South El Monte
4 Attn: Rene Salas, City Manager
South El Monte City Hall
1415 Santa Anita Ave,
South El Monte, CA 91733
With a copy to:
Cesar Macias
(b) If the notice is given to the CONTRACTOR, by personal delivery thereof to said CONTRACTOR or to its duly authorized representative at the site of the project, or by depositing the same in the United States mail, enclosed in a sealed envelope, postage prepaid, and certified; addressed to the CONTRACTOR at:
Renaissance Construction
Attn Cesar Macias
3030 Saturn St Suite 202
Brea, CA 92883
(323) 747-4663
(c) If the notice is given to the surety or any other person, by personal delivery to such surety or other person, or by depositing the same in the United States mail, enclosed in a sealed envelope, addressed to such surety or other person, as the case may be, at the address of such surety or person last communicated by it to the party giving the notice, postage prepaid and certified.
VI.
LIQUIDATED DAMAGES
6.1 Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the CONTRACTOR and its sureties shall be liable for and shall pay to the CITY the sum of $250 (Two-Hundred Fifty Dollars) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit “B”). The CITY may withhold from any monies payable on account of services performed by the CONTRACTOR any accrued liquidated damages.
Pursuant to Government Code Section 4215, CONTRACTOR shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.
VII.
PREVAILING WAGE
5 7.1 The parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 of the California Labor Code relating to the public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance, monitoring and enforcement by the DIR.
CONTRACTOR shall post job site notices, as prescribed by regulation.
7.2 CONTRACTOR shall pay prevailing wages to the extent required by Labor Code Section 1771. Copies of the prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations in accordance with Labor Code section 1773 are on file at the CITY, and copies are available for inspection at that office to any interested party on request. Bidders shall be responsible for verifying with the Director of the Department of Industrial Relations that all such copies of the prevailing rate provided by the CITY are current and accurate. The requirement to pay the wage rate so specified is further detailed in Article 7, General Conditions of the Administrative Specifications.
7.3 CONTRACTOR shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The CONTRACTOR shall, as a penalty to the CITY, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by the CONTRACTOR .
VIII.
METHOD OF PAYMENT
8.1 CITY will pay CONTRACTOR 50% upon execution of this agreement and remainder upon issuance of Notice of Completion and approval thereof. The total compensation, including reimbursement for actual expenses, shall not exceed Twenty-Two Thousand Seven Hundred Dollars and Zero Cents ($22,700.00) (“Not-to-Exceed Sum”), unless additional compensation is approved pursuant to Section 3.2.
8.2 Pursuant to section 20104.50 of the Public Contract Code, if CITY fails to make any progress payment within thirty (30) days after the receipt of an undisputed and properly submitted payment request from CONTRACTOR, CITY shall pay interest to CONTRACTOR equivalent to the legal rate set forth in section 685.010(a) of the Code of Civil Procedure.
6 8.3 CONTRACTOR must submit "Conditional Waiver and Release Upon Payment" in the form prescribed by Section 3262 of the Civil Code from all subcontractors and persons supplying labor or materials to CONTRACTOR covered by the payment requested.
8.4 Payment to CONTRACTOR for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by CONTRACTOR .
8.5 CONTRACTOR must submit all required Davis-Bacon and Related Acts (“DBRA”) documentation, certified, and approved pursuant to Federal Labor Standards Provisions HUD Form-4010.
IX.
TERMINATION BY CITY FOR CONVENIENCE; TERMINATION FOR CAUSE
9.1 CITY, in its sole and absolute discretion, may terminate the Agreement for convenience and discontinue the Project at any time prior to the completion of the Project or if the Project is stopped by an injunction of a court of competent jurisdiction or by order of any competent authority. The CONTRACTOR shall have no claim for damages for such discontinuance or termination, nor any claim for anticipated profits on the Project thus dispensed with, nor any other actually performed up to the time of discontinuance, including any extra work ordered by CITY to be done, nor for any claim for liquidated damages.
9.2 If termination is due to the failure of the CONTRACTOR to fulfill its obligations under this Agreement, CITY may take over the work and prosecute the same to completion by contract or otherwise, and the CONTRACTOR shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the CITY shall use reasonable efforts to mitigate such damages), and CITY may withhold any payments to the CONTRACTOR for the purpose of set-off or partial payment of the amounts owed the CITY as previously stated X.
INSURANCE AND BONDS
10.1 Prior to commencement of any services under this Agreement, CONTRACTOR shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and, in a form, satisfactory to CITY. (a) General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The
7 policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. CONTRACTOR shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and CONTRACTOR agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. CONTRACTOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. CONTRACTOR shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
10.2 Concurrently with execution of this Agreement, CONTRACTOR shall deliver to the CITY, the following:
(a) A performance bond in the amount of the Not-to-Exceed Sum of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement.
(b) A labor and materials bond in the amount of the Not-to-Exceed Sum of this Agreement, in the form provided by the City Clerk, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement.
8 (c) Both the performance and labors bonds required under this Section 10.2 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the CONTRACTOR promptly and faithfully performs all terms and conditions of this Agreement and pays all labor and materials for work and services under this Agreement.
XI.
INDEMNIFICATION
11.1 To the full extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold harmless the CITY, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of CONTRACTOR, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which CONTRACTOR is legally liable (“indemnitors”), or arising from CONTRACTOR ’s or indemnitors’ negligent performance of failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) CONTRACTOR will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) CONTRACTOR will promptly pay any judgment rendered against the CITY, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of CONTRACTOR hereunder; and CONTRACTOR agrees to save and hold the CITY, its officers, agents, and employees harmless therefrom;
(c) In the event the CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONTRACTOR for such damages or other claims arising out of or in connection with the negligent
9 performance of or failure to perform the work, operation or activities of CONTRACTOR hereunder, CONTRACTOR agrees to pay to the CITY, its officers, agents or employees, any and all costs and expenses incurred by the CITY, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.
(d) In addition, CONTRACTOR agrees to indemnify, defend and hold harmless the Indemnified Parties from, any and all claims and liabilities for any infringement of patent rights, copyrights or trademark on any person or persons in consequence of the use by the Indemnified Parties of articles to be supplied by CONTRACTOR under this Agreement, and of which the CONTRACTOR is not the patentee or assignee or has not the lawful right to sell the same.
CONTRACTOR shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so CONTRACTOR shall be fully responsible to indemnify CITY hereunder therefore, and failure of CITY to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of CONTRACTOR in the performance of professional services and work hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of CITY’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from CITY’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of CONTRACTOR and shall survive termination of this Agreement.
XII.
MISCELLANEOUS PROVISIONS
12.1 This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the CONTRACTOR and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
12.2 In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
10 contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
12.3 Except as otherwise set forth in this Agreement, the Terms and Conditions accompanying Exhibit “A” remain binding, controlling, and in full force and effect. In the event of any conflict or inconsistency between the provisions of this Agreement and the provisions of the Terms and Conditions, the provisions of this Agreement shall control, but only so far as such provisions conflict with the Terms and Conditions and no further.
XIII.
CONTRACTOR REGISTRATION
13.1 By the execution of this Contract, CONTRACTOR hereby certifies that it is registered with the California Department of Industrial Relations as required pursuant to Labor Code section 1725.5 (contractor registration).
(SIGNATURES ON NEXT PAGE)
11 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first appearing in this Contract, above.
CITY OF SOUTH EL MONTE, a
municipal corporation
By:__________________________
Rene Salas
City Manager
Date:________________________
Renaissance Construction
By:____________________________
Name:__Cesar Macias____________
Title:__________________________
Date:__________________________
APPROVED AS TO FORM
By:__________________________
Susie A. Altamirano
Interim City Attorney
Date:________________________
EXHIBIT “A”
PROPOSAL
EXHIBIT “B”
SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely in accordance with the following schedule:
The Contractor shall complete all work within 15 working days.
Week 1: Planning and Preparation
• Conduct kickoff meeting with stakeholders (City staff, engineers, and contractors).
• Review and approve project design and installation plans. • Perform site assessment to confirm existing electrical infrastructure and equipment placement.
• Secure necessary permits and approvals (city, county, utility). • Procure and deliver materials, including EV chargers, electrical components, and mounting equipment.
• Ensure all required equipment is onsite and inspected for readiness.
Week 2: Installation and Commissioning
• Install electrical panels, wiring, and charging station mounts. • Mount and secure EV charging stations.
• Conduct system checks for electrical connections and ensure compliance with safety standards.
• Test charging stations for software integration and functionality. • Complete final inspections with relevant authorities. • Provide training for staff on charging station operations. • Officially hand over the EV infrastructure for use.
II. Contractor shall deliver the following tangible work products to the City by the following dates:
N/A
III. The Contract Officer may approve extensions for performance of the services in accordance with Section 4.3
EXHIBIT “C”
PERFORMANCE BOND
WHEREAS, the CITY OF SOUTH EL MONTE, (“City”), has awarded to __________________________________, as Contractor (“Principal”), a Contract for the work entitled and described as follows:__________________________________________________; WHEREAS, the Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of the Contract;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of ________________________________________ ($______________), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Contractor, or its heirs, executors, administrators, successors, or assigns, shall in all things stand and abide by, well and truly keep and perform all undertakings, terms, covenants, conditions, and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.
Executed on 20___.
PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal)
Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service of
process in California, if different from above)
(telephone number of Surety's agent in California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:
Susie A. Altamirano, Interim City Attorney
NOTICE:
No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.
EXHIBIT “D”
PAYMENT BOND
(Labor and Material Bond)
WHEREAS, the CITY OF SOUTH EL MONTE, (“City”), has awarded to __________________________________, as Contractor (“Principal”), a Contract for the work entitled and described as follows:__________________________________________________; WHEREAS, said Contractor is required to furnish a bond in conjunction with said Contract, to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law; NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of ________________________________________ ($______________), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractor fails to pay: (1) for any work, materials, services, provisions, provender, or other supplies, or for the use of implements of machinery, used in, upon, for, or about the performance of the work to be done, or for any work or labor thereon of any kind; (2) for work performed by any of the persons named in Civil Code Section 9100; (3) for any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract; and/or (4) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and/or its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void.
This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon the bond. Moreover, if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.
Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.
Executed on , 20____
PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of process in California, if different from above)
(telephone number of Surety's agent in California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:
Susie A. Altamirano, Interim City Attorney
NOTICE:
No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.
EXHIBIT “E”
NON-COLLUSION DECLARATION
No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.
Contractor’s Authorized Initials _______
EXHIBIT “F”
CERTIFICATION REGARDING WORKER’S COMPENSATION
Description of Contract: City of SOUTH EL MONTE
Project: _____________________________________________
Type of Insurance: Workers' Compensation and
Employers' Liability Insurance
THIS IS TO CERTIFY that the following policy has been issued by the below-stated company in conformance with the requirements of Article 5 of the Contract and is in force at this time and is in a form approved by the Insurance Commissioner.
The Company will give at least 30 days' written notice to the City and Engineer/Architect prior to any cancellation of said policy.
POLICY NUMBER EXPIRATION DATE LIMITS OF LIABILITY
Workers' Compensation:
Statutory Limits Under the Laws
of the State of California
Employers' Liability:
$_________________ Each Accident
$_________________ Disease - Policy Limit
$_________________ Disease - Each Employee
Named Insured (Contractor) Insurance Company
Street Number Street Number
City and State City and State
By
(Company Representative)
(SEE NOTICE ON NEXT PAGE)
Insurance Company Agent for Service
of Process in California:
Name
Agency
Street Number
City and State
Telephone Number
This certificate is issued as a matter of information only and confers no rights upon the certificate holder.
This certificate does not amend, extend, or alter the coverage afforded by the policy listed herein.
This is to certify that the policy has been issued to the named insured for the policy period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions of such policy.
NOTICE:
No substitution or revision to the above certificate form will be accepted. If the insurance called for is provided by more than one insurance company, a separate certificate in the exact above form shall be provided for each insurance company.
1 About Ford Pro™
Ford Pro™ offers comprehensive charging solutions and services to help better plan, deploy and operate electric vehicle fleets. Getting charging right is a complex undertaking and each individual element requires effective strategy and execution to achieve value. Ford Pro™ provides a complete end-to-end solution.
Ford Pro™ customers will have access to purpose-built electric vehicles; a variety of charging solutions; professional design, build and installation services; OEM-grade telematics data; comprehensive charging management solutions and integrated driver reimbursement reporting.
Ford Pro™ Charging allows customers to manage and optimize fleet operations via the Ford Pro™ Depot Charging Software. This platform maximizes fleet uptime, helps optimize charging costs, tracks key KPIs and performance.
This Sales Order will typically have 4 elements:
• Design-Build & Installation Services
• Ford Pro™ Depot Charging Software
• Ford Pro™ Charging Hardware
• Warranty & Preventative Maintenance
Created by: Prepared for:
David McManus (Ford Pro Charging)
Quote Created: 10/31/2024 8:44 PM
Andrés González
Ford Pro™ Charging
Sales Order for
CITY OF SOUTH EL MONTE
Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
ATTACHMENT C
2 Analysis
Ford Pro™ consultants meet individually with fleet managers to understand the unique needs of their fleets and help recommend the best package of electric vehicles and charging solutions to get the job done. The Ford Pro™ consulting team was founded to help educate fleet managers on electric vehicles, behaviors and Ford Pro™ software that maximize the capability of their electric vehicles, maximizing value to customer fleets and minimizing upfront investment.
Planning
Transitioning your fleet from gas to electric can be challenging, especially for fleets new to electric vehicle operation. The Ford Pro™ consulting team has a toolbox of solutions to help your fleet make the transition seamless. Ford Pro™ can also help you analyze your total cost of ownership and understand the return on investment your fleet can unlock by transitioning to electric.
The Ford Pro™ consulting team is here to help you get the transition right and unlock unparalleled opportunities by electrifying your fleet.
Lowered total cost
of ownership
Save on energy and
maintenance costs
Optimized operations
with full stat visibility
Charging that supports any
vehicle make
Streamlined deployment
with timeline that hits
organization goals
Vehicles are not charged and
ready for operation
Energy costs are higher
than gas or diesel
Non-optimized fleet and lack
of centralized data and
reporting
Charging that is not scalable
or supports
multi-make
Juggling multiple vendors with
missed timelines
Ford Pro™ Charging
Fleet Charging Analysis & Planning
01 02
03 Get it
Right
04 05
01 02
Get it
Wrong 03
04 05
Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
Implementation
• Coordinate the installation of EVSE with the
delivery of Battery Electric Vehicles
• Design of reports, and configuration of
metrics and reports, as specified by
Customer
• Integrate dispatch, routing, and scheduling
software to optimize depot charging software
platform
• Load utility rate information for each
installation site
• Introduce Customer Success Manager and
establish a meeting cadence to report on
customer preferred metrics and KPIs
Onboarding
• Activate charger data connection
• Direct and verify charger data connection to
depot charging cloud service
• Depot charging account setup and
assistance to assign vehicles to default
depots; setup users, user groups, reports,
and analytics.
• One training/onboarding session per depot
location.
Consult
& Plan
Commission
& Onboard Identify
Vehicles
Depot
Charging
Procure
& Install
Define
Hardware
Requirements
Design &
Construct
Ford Pro™ Depot Charging
Design, Build & Installation Services
3 Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
Nationwide Support
Ford is collaborating with Qmerit to provide our
customers access to a nationwide network of
qualified electricians. Qmerit’s network has a depth
of experience in EV that is unrivaled. Qmerit
provides Ford customers with white glove
concierge service, working side by side with the
Ford Pro™ team to help you optimize home
charging for your fleet.
Consult
& Plan
Ship &
Install
Chargers
Driver
Survey
Fleet
Manager
Sign-off
Home
Charging Identify
Homes for
Install
Installer
Estimates
Ford Pro™ Home Charging
Charger Purchase & Installation
4 Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
Ford Pro™ Depot Charging
Ford Pro™ Depot Charging Software
Deployment of sophisticated smart-charging algorithms that ensure vehicles are reliably charged while optimizing energy cost based on a variety of data sources such as vehicle arrival and dispatch schedules, routing information, time-of-use (TOU) energy rates, demand charge windows, and service impacting faults. Functionality is detailed below for the two software licenses being offered. *For Ford Vehicles on AC and DC Chargers, For Non-Ford Vehicles on DC Chargers **For Ford DC Chargers/Ford Vehicles
Functionality Base
Commercial EV Suitability Assessment and TCO tools
OCPP Support
Monitoring and Management of Depot Health, Vehicle Readiness Real-Time Charger-Vehicle Connectivity
Real-Time State-of-Charge (SoC) *
Real-Time Fault Alerts (Email, Text)
Multi-Make Vehicle Support
Demand Charge and TOU Cost Reduction (Utility Rate Integration) Automated Energy Reporting
Preconditioning Support (Battery & Cabin)
OEM-Grade Telematics Integration **
Charge Management Profiles (Group Chargers by location or access control settings)
Time-Based Access Controls
Energy Reporting and user subscription capability
Site Level Load Management
24X7 Customer Support
5 Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
6 Ford Pro™ Depot Charging Software
• A web-based dashboard that provides a one-stop interface for remote monitoring and energy management for each electric vehicle in the fleet
• Monitoring and management services that directly impact electric vehicle fleet operations (such as charging station status, network connectivity, and equipment faults) • Configurable reports with comprehensive analysis of energy dispensed, energy economy, service status, environmental credits, and more
Ford Pro™ Depot Charging Software
Ford Pro™ Depot Charging
Description of Services
Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
Ford Pro™ Charging offers safe, reliable and cost-effective hardware for charging fleets. In addition, we have worked with multiple charger OEMs and networks which allows us to provide best-in-class interoperability.
We strive to deliver charging that meets the technical requirements of your fleet as the primary objective, regardless of the OEM and class of the vehicle.
Level II chargers (AC output) will have a much shorter lead-time than Level III chargers (DC output).
Detailed hardware information and pricing is available upon request.
Typical lead time for chargers ranges from 1-2 weeks for hardware in stock, to 4-6 months for non-stock and off-menu items.
7 Ford Pro™ Charging Hardware
AC Charging Hardware
Ford Pro™ AC Charging Station (Series 2)
Available in 48A or 80A
LCD display with real-time charging status
RFID card reader for increased access control
Field replaceable cable
Preconfigured with Cellular LTE Connectivity
25-ft. SAE J1772 cable
Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
8 Ford Pro™ Charging offers safe, reliable and cost-effective hardware for charging fleets. In addition, we have worked with multiple charger OEMs and networks which allows us to provide best-in-class interoperability.
We strive to deliver charging that meets the technical requirements of your fleet as the primary objective, regardless of the OEM and class of the vehicle.
Level II chargers (AC output) will have a much shorter lead-time than Level III chargers (DC output).
Detailed hardware information and pricing is available upon request.
Typical lead time for chargers ranges from 1-2 weeks for hardware in stock, to 4-6 months for non-stock and off-menu items.
Ford Pro™ DC Charging Cabinet +
Industrial DC Dispenser
Up to 180kW output power to vehicle
Preconfigured with cellular (Wi-Fi &
Ethernet connectivity options
available with additional support)
20-ft. 2 x CCS-1 cables
Dispenser can be wall-mounted
Ford Pro™ DC Charging Station
60kW/200A, 120kW/300A,
180kW/300A, and 240kW/300A
configurations
Simultaneous charging
Preconfigured with cellular (Wi-Fi
& Ethernet connectivity options
available with additional support)
20-ft. 2 x CCS-1 cables
Ford Pro™ Charging Hardware
DC Charging Hardware
Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
9 All Ford Pro™ chargers equipped with 3-year warranty
• Ford backed, industry leading warranty
• Ford Pro™ warranty goes beyond retail warranties to cover labor, in addition to parts • If any issues arise with charger, simply call the 1-800-34-FLEET hotline number printed on the front of the charger
Replacement
• For covered warranty issues, a qualified electrician will come to your charging depot or your driver's home and swap out the unit, free of charge
Extended Service Plan
Ford Protect is now offering an extended service plan for up to 2 years beyond the 3-year Ford warranty on Ford Pro™ AC Charging Stations.
Power up your electric vehicles with a Ford Pro Charging Station – and the peace of mind knowing it’s covered with a Ford Protect Extended Service Plan.
Ford Protect covers everything needed to keep Ford Pro™ charging stations up and running.
With Ford Protect, we take responsibility for fixing hardware issues by providing parts, labor and coordinating repairs by Ford authorized support specialists. • Coverage beyond the 3-year Ford warranty for an additional 2 years • Includes replacement or repair of any defective part on a Ford Pro™ Charging Station • Includes parts and labor
• $0 deductible available
What is not covered: Ford Protect does not provide coverage for any defect in the covered product which is caused by any failure to comply with any instructions from Ford.
See the Service Contract Terms and Conditions for a complete list of what is not covered. The Ford Protect extended service plan is not insurance. Not available for retail sale or any non-commercial purpose. Strict eligibility restrictions apply.
Ford Pro™ Charging
Warranty
Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
10 Ford Pro™ Charging
What to Expect with Your Onboarding
Customer Success
Manager
Assignment
Charging
Consultation
Training on
Charging & ETelematics
Customized
Reporting
User &
Notification SetUp
Ford Pro Charging’s onboarding is a thorough and personalized experience, covering a wide array of technical and business support. As part of your onboarding, we will:
Designate a Customer Success Manager, who will centralize your onboarding experience and coordinate behind the scenes with our team of specialists. Consult with you on the right charging and alerts, customized specific to your fleet and depot sites.
Ensure every charger is connected, optimized, and functional after installation. Train you on several areas related to charging and E-Telematics, to maximize your uptime and energy savings.
Customize your automated reporting, including who should receive, when, and how often.
Set up users within your fleet and create custom notifications to keep your team informed in case of charging issues.
DC Only: Onsite charger commissioning by charging manufacturer to ensure proper installation and operation of unit(s). This process typically takes a few hours per DC charger.
Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
11 Ford Pro™ Depot Charging
Sales Order
We have prepared the following pricing to meet the needs of your project requirements. Upon execution of this Sales Order, inventory will be secured in our warehouse, and we will arrange shipment based on your specific needs.
Product Name SKU Price QTY Subtotal
(US) STATE AND LOCAL
GOVERNMENT CLIENT
COMPLIMENTARY CHARGER EV
ORDER INCENTIVE
Level II - AC 48A, Cellular Modem, RFID Reader,
OLED Display, Single Port AC Charger w/ 25 ft
Cable & J-1772 Connector
FPCAC0048ZCUBA
$0.00 2.00 $0.00
5 Year Extended Service Plan (parts and
labor) on AC Chargers
2 Year Extended Service Plan for AC chargers (5
years in total): 24/7 coverage, parts and on-site
labor, repaired by Ford Pro approved vendor, total
charger replacement
FPCPP0005AZUBA
$395.00 2.00 $790.00
Ford Depot Charging 5 year Base - Tier II
Charge Management Software optimized to
reduce onsite electricity costs and manage on-site
load. Includes site level charger optimization
incorporating vehicle state of charge (Prepaid for
5 Years Per Port)
SKU00000294 $2,156.95 2.00 $4,313.90
Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
12 One-Time Charger Onboarding 5 Year
One-time onboarding fee per charger to connect
the charger to the depot software and customize
as needed
SKU00000296 $500.00 2.00 $1,000.00
8-FT ALUMINUM FORD PRO
CHARGING DUAL PEDESTAL W/ CABLE
MANAGEMENT
8-ft Dual Charger Mounting Pedestal with Blue
Painted Aluminum Finish and Cable Management
- Compatible with Currently Offered Ford Pro AC
Charging Station Series 1 and Series 2
FPCPO0096DZUAA
$1,999.00 1.00 $1,999.00
FPC-FREIGHT-POST
CHARGER POST FREIGHT
FPCFREIGHTPOST
$100.00 1.00 $100.00
Total $8,202.90
Please note that this proposal is valid for 30 days upon issuance. All prices shown are in USD.
Ford Pro™ recommends including an estimated 10% in purchase orders to cover expected sales tax. Actual sales tax to be calculated based upon shipping destination. If actual tax is above purchase order provision, revised PO will be needed to cover remaining tax.
Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
13 Payment Terms: Net 30
Notwithstanding a customer’s issuance of a purchase order to Ford Motor Company subsequent to the acceptance of this Sales Order, the Ford T&Cs will strictly and solely govern the purchase and sale of the products and services subject to this Sales Order.
Customer
Sign: \s1\
Name: \n1\
Title: \t1\
Date Signed: \d1\
Ford Pro Charging
Sign: \s2\
Name: \n2\
Title: \t2\
Date Signed: \d2\
Delivery Address
CITY OF SOUTH EL MONTE
1415 SANTA ANITA AVE
SOUTH EL MONTE, California, 91733-3311
Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B Andrés González
In Process
14 By signing this Sales Order, you agree to the following Terms and Conditions governing this purchase:
https://content.fordpro.com/content/dam/fordpro/us/en-us/pdf/charging/ford-pro-hardware-agreement.pdf | https://content.fordpro.com/content/dam/fordpro/us/en-us/pdf/charging/ford-pro-software-agreement.pdf | Docusign Envelope ID: A67392F5-BE18-47D8-83B2-AE27B652903B In Process
Certificate Of Completion
Envelope Id: A67392F5-BE18-47D8-83B2-AE27B652903B Status: Sent Subject: Ford Pro™ Order Documents for your DocuSign Signature City of East "El Monte 2/0 Gov Incentive Source Envelope:
Document Pages: 14 Signatures: 0 Envelope Originator:
Certificate Pages: 5 Initials: 0 David McManus
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Ford Motor
1 American Rd
Dearborn, MI 48126-2701
[email protected]
IP Address: 155.226.144.0
Record Tracking
Status: Original
1/15/2025 12:17:40 PM
Holder: David McManus
[email protected]
Location: DocuSign
Security Appliance Status: Connected Pool: Ford Security Pool-Active 2019 Servers Signer Events Signature Timestamp
David Deslauriers
[email protected]
RSM
Reyes Holdings LLC
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 172.56.162.212
Signed using mobile
Sent: 1/15/2025 12:18:40 PM
Viewed: 1/15/2025 12:42:02 PM
Signed: 1/15/2025 12:42:15 PM
Electronic Record and Signature Disclosure:
Accepted: 9/22/2022 11:30:45 AM
ID: 1d142ae0-bd17-4cbb-a736-94a8dc8dfb1e
Andrés González
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 1/15/2025 12:42:17 PM
Resent: 2/6/2025 1:34:55 PM
Viewed: 2/6/2025 2:03:09 PM
Electronic Record and Signature Disclosure:
Accepted: 2/6/2025 2:03:09 PM
ID: 9eac997e-e610-4982-8d8e-d88250167784
Matthew Krukin
[email protected]
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
In Process
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/15/2025 12:18:40 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
In Process
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Ford Pro (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 8/25/2022 7:02:22 PM Parties agreed to: David Deslauriers, Andrés González
In Process
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.
How to contact Ford Pro:
You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:
To contact us by email send messages to: [email protected] To advise Ford Pro of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your account preferences.
To request paper copies from Ford Pro
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Ford Pro
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
In Process
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guidesigning-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
Until or unless you notify Ford Pro as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Ford Pro during the course of your relationship with Ford Pro.
In Process
City Council Agenda Report
Agenda Item No. 7.g.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Andres Gonzalez, Senior Public Works Analyst SUBJECT: CONSIDERATION AND APPROVAL OF RESOLUTION NO.
25-016, AUTHORIZING THE SUBMITTAL OF A CITY SERVICE
REQUEST TO THE LOS ANGELES COUNTY FOR THE WEST
PUENTE VALLEY TEMPLE AVENUE STREET
REHABILITATION PROJECT ON SANTA ANITA AVENUE FOR
AN ESTIMATED COST SHARE OF $40,147
SUMMARY: The Los Angeles County Department of Public Works (LACDPW) will resurface 4.2 miles of major and secondary roads in the City of South El Monte (City), the City of Industry, and various roadways within the unincorporated community of West Puente Valley (“West Puente Valley Temple Avenue Street Rehabilitation Project” or “Project”). The Project involves the following work within the City limits: Cold milling of the existing asphalt pavement, construction of a 1.5-inch layer of asphalt rubber hot mix and restoration of striping. Due to the Project's scope and cost, County policy requires a City Service Request to be submitted to LACDPW. The estimated cost share for the City is $40,147.
RECOMMENDED ACTION: Staff recommends City Council:
1. Adopt Resolution No. 25-016 authorizing the submittal of the City Service Request to the County of Los Angeles for the West Puente Valley Temple Avenue Street Rehabilitation Project, inclusive of the project cost share not-to-exceed $40,147;
2. Program $40,147 from the Proposition C Funds to cover the City's project cost share; and
3. Authorize the City Manager or their designee to submit and execute the City Service Request and take any and all related actions to effectuate the Project within the City limits.
FISCAL/FINANCIAL IMPACT: The estimated total cost of the Project is $6,412,979, with the City of South El Monte's share estimated at $40,147. Staff recommends programming $40,147 from the Proposition C Funds in Fiscal Year 2024-2025 to cover the City's project cost share.
NOTE: The City’s final cost will be determined by the final accounting 120 days after Project completion, the City’s final cost will be based on the improvements located within the City’s jurisdiction.
DISCUSSION:
On February 27, 2024, the City Council approved the General Services Agreement (GSA) between the City and the County of Los Angeles (County), authorizing the County to provide services requested by the City. Services covered under the GSA include ondemand, time-limited tasks such as street maintenance, ordinance enforcement, direct assessment collection, and various public works services.
On March 23, 2021, the City Council approved the allocation of $32,050 of Measure M Funds for the design concept of the West Puente Valley Temple Avenue Rehabilitation Project. Since the initial funding approval, the project cost has exceeded the initial estimated cost due to rising construction and material expenses. The updated estimated cost at $40,147.00 is provided in Table 1, below.
Table 1. Estimated Cost Share for City of South El Monte Construction Cost: 28,297
Construction Engineering (15
Percent)
$4,300
Preliminary engineering (10
Percent)
$2,900
CCLTF (3.5 Percent) $1,000
Sub Total:
$36,497
Overall Contingency (10 Percent) $3,650
Total:
$40,147
The primary goal of the Project is to resurface 4.2 miles of major and secondary roads.
The scope of work includes parkway improvements, curb ramp upgrades, pavement resurfacing, and traffic signal upgrades. These improvements will help reduce road noise for residents and minimize wear and tear on vehicles.
Specifically, within the City's jurisdiction on Santa Anita Avenue (approximately 2,300 feet north of Durfee Avenue, covering about 8,300 square feet), the proposed work includes:
a) Cold milling the existing asphalt pavement to a depth of 1.5 inches. b) Applying a 1.5-inch layer of Asphalt Rubber Hot Mix (ARHM-GG-C) over the coldmilled surface. c) Restoring roadway striping.
This Project will also help preserve natural resources by using recycled and in-place
materials, leading to cost savings and reductions in greenhouse gas emissions, energy consumption, and landfill waste. The estimated construction cost for the Project is $6,412,979, with a 15% contingency. The County plans to advertise for construction bids in the spring 2025. The County anticipates beginning construction in late 2025 and be completed by February 2027.
Staff recommends submitting the City Service Request to authorize the County of Los Angeles to perform preliminary engineering, contract administration, construction engineering, traffic control, and other necessary tasks for the resurfacing of 4.2 miles of major and secondary roads, including the portion of Santa Anita Avenue within the City's jurisdiction.
ATTACHMENT(S):
A. Resolution No. 25-016
ATTACHMENT A
RESOLUTION NO. 25-016
A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO SUBMIT A CITY
SERVICE REQUEST WITH THE COUNTY OF LOS ANGELES
FOR THE WEST PUENTE VALLEY TEMPLE AVENUE
STREET REHABILITATION PROJECT
WHEREAS, on March 23, 2021, the City Council approved the West Puente Valley Temple Avenue Rehabilitation Project (“Project”) which will resurface and improve 4.2 miles of major and secondary roads, including portions of Santa Anita Boulevard within the City of South El Monte (“City”), including an appropriation of $32,050 in available Measure M Funds to cover the City’s cost sharing portion, through the adoption of Resolution No. 21-18; and WHEREAS, on February 27, 2024, the City Council authorized the approval a General Services Agreement (“GSA”) between the Los Angeles County Department of Public Works (“County”) and the City to provide various public works services, including street maintenance and other public works services through the adoption of Resolution No. 24-016; and WHEREAS, the County has been tasked with the delivery and implementation of the Project from conceptual design to completion; and
WHEREAS, the City’s estimated cost share of the Project has risen to $40,147 due to escalating costs and inflation; and
WHEREAS, staff has identified adequate funding within the City’s Proposition C Funds to cover the City’s cost share of the Project; and
WHEREAS, the City desires to submit a City Service Request to the County to perform the preliminary engineering, contract administration, construction engineering, traffic control and other necessary tasks to resurface the Project’s portion of work within the City limits.
NOW, THEREFORE, THE SOUTH EL MONTE CITY COUNCIL HEREBY
DETERMINES, FINDS, RESOLVES, AND ORDERS AS FOLLOWS:
SECTION 1: The above recitals are true and correct and incorporated in full, herein, by reference.
SECTION 2: The City Council authorizes the City Manager or their designee to submit a City Service Request to the County of Los Angeles Department of Public Works for the work associated with the West Puente Valley Temple Avenue Street Rehabilitation Project within the City limits.
SECTION 3: The City Council approves reprogramming the Fiscal Year 2024-2025 budget by appropriating an amount of $40,147 from the City’s Proposition C Funds to cover the City’s project’s cost share of the West Puente Valley Temple Avenue Street Rehabilitation Project.
SECTION 4: The City Council hereby authorizes the City Manager or their designee to take all actions necessary to submit a City Services Request to the County of Los Angeles for the West Puente Valley Temple Avenue Street Rehabilitation Project and take any and all related actions necessary to effectuate the request, inclusive of the execution of any related agreements.
SECTION 5: The environmental impacts of the Project have been previously determined to be exempt from the California Environmental Quality Act (CEQA) (Pub. Res. Code § 21000 et seq.) pursuant to CEQA Guidelines (Cal. Code Regs., § 15000 et seq.) Section 15130(c). The proposed action would not create any environmental impacts that have not already been evaluated pursuant to CEQA, therefore no additional action under CEQA is required.
SECTION 6: If any section, subsection, paragraph, sentence, clause of phrase in this Resolution or part thereof, is held invalid or unconstitutional, such decision shall not affect the remaining section of this Resolution, or any part thereof. The City Council hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause, or phrase in this Resolution irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be declared invalid or unconstitutional.
SECTION 7: The City Clerk shall certify to the passage and adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 18th day of February, 2025. _____________________________
Gloria Olmos, Mayor
ATTEST:
_____________________________
Adrian Garcia, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF SOUTH EL MONTE )
I, Adrian Garcia, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 25-016, was passed and approved by the City Council of the City of South El Monte at a Regular meeting of said Council held on the 18th day of February, 2025, and that said Resolution was adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Adrian Garcia, MMC, City Clerk
City Council Agenda Report
Agenda Item No. 7.h.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Adrian Garcia, MMC, City Clerk
SUBJECT: CONSIDERATION OF FIRST READING OF ORDINANCE NO. 1280, AMENDING SOUTH EL MONTE'S MUNICIPAL CODE
SECTIONS 2.48.020 and 2.48.130 OF CHAPTER 2.48 TO
INCREASE THE NUMBER OF COMMISSIONERS ON THE
COMMUNITY SERVICES COMMISSION FROM FIVE TO
SEVEN COMMISSIONERS AND AMENDING SECTIONS
2.50.020 AND 2.50.100 OF CHAPTER 2.50 REMOVING AGE
RESTRICTIONS
SUMMARY: Staff is seeking City Council to introduce first reading of Ordinance No. 1280, amending South El Monte's Municipal Code sections 2.48.020 and 2.48.130 of chapter 2.48 to increase the number of commissioners on the Community Services Commission from five to seven commissioners and amending sections 2.50.020 and
2.50.100 of chapter 2.50 removing age restrictions.
RECOMMENDED ACTION: Staff recommends City Council waive first reading and introduce Ordinance No. 1280, amending South El Monte's Municipal Code sections
2.48.020 and 2.48.130 of chapter 2.48 to increase the number of commissioners on the Community Services Commission from five to seven commissioners and amending sections 2.50.020 and 2.50.100 of chapter 2.50 removing age restrictions.
FISCAL/FINANCIAL IMPACT: Staff estimates a total of $800 fiscal impact in this Fiscal Year in adding two additional commissioners on the Community Service Commission.
Staff will budget accordingly in FY 2025-2026.
DISCUSSION: At its Regular City Council Meeting of January 21, 2025, the City Council provided the City Manager direction to bring back Ordinance amending Municipal Code to increase the number of commissioners on the Community Services Commission from five to seven commissioners and removing age restrictions as well as for Advancement for Women and Girls Commission.
Amendments to code sections 2.48.130 and 2.50.100 'Amendment by resolution' requires a change to 'Amendment by Ordinance'. An Ordinance may only be amended
by Ordinance, as well as for a Resolution may only be amended by Resolution.
Section 2.48.020 (Membership) of Chapter 2.48 (Community Service Commission) of Title 2 (Administration and Personnel) of the South El Monte Municipal Code is hereby amended to read in its entirety as follows:
"2.48.020 - Membership.
The Community Services Commission shall consist of seven city residents appointed by a majority of the City Council. The City Council shall consider the nominations of the city's senior advisory committee in appointing the senior members. No city employee is eligible to serve as a member of the commission. No person shall remain a member if that person ceases being a resident of the city. The term of office for members shall be one year.
Notwithstanding the foregoing, a member shall continue to serve until a qualified successor assumes that member's seat. If a vacancy occurs during the term, the council shall appoint a qualified successor to serve the remainder of the term. A majority of the council may remove a member at any council meeting.”
Section 2.48.130 (Amendment by resolution) of Chapter 2.48 (Community Service Commission) of Title 2 (Administration and Personnel) of the South El Monte Municipal Code is hereby amended to read in its entirety as follows:
"2.48.130 – Amendment by Ordinance.
This chapter may be amended by Ordinance of the City Council." Section 2.50.020 (Membership) of Chapter 2.50 (Commission for the Advancement of Women and Girls) of Title 2 (Administration and Personnel) of the South El Monte Municipal Code is hereby amended to read in its entirety as follows:
"2.50.020 - Membership.
The Advancement of Women and Girls commission shall consist of five city residents who are appointed by a majority of the city council. No city employee is eligible to serve as a member of the commission. No person shall remain a member if that person ceases being a resident of the city. The term of office for members shall be one year.
Notwithstanding the foregoing, a member shall continue to serve until a qualified successor assumes that member's seat. If a vacancy occurs during the term, the council shall appoint a qualified successor to serve the remainder of the term. A majority of the council may remove a member at any council meeting.”
Section 2.50.100 (Amendment by resolution) of Chapter 2.50 (Commission for the Advancement of Women and Girls) of Title 2 (Administration and Personnel) of the South El Monte Municipal Code is hereby amended to read in its entirety as follows:
"2.50.100 - Amendment by Ordinance.
This chapter may be amended by Ordinance of the City Council.”
ATTACHMENT(S):
A. First Reading Ordinance No. 1280, Increasing Number of Commissioners on Community Services Commission and Removing Age Restrictions (003)
1 ORDINANCE NO. 1280
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOUTH EL MONTE AMENDING SOUTH EL MONTE'S
MUNICIPAL CODE SECTIONS 2.48.020 and 2.48.130 OF
CHAPTER 2.48 TO INCREASE THE NUMBER OF
COMMISSIONERS ON THE COMMUNITY SERVICES
COMMISSION FROM FIVE TO SEVEN COMMISSIONERS
AND AMENDING SECTIONS 2.50.020 AND 2.50.100 OF
CHAPTER 2.50 REMOVING AGE RESTRICTIONS
WHEREAS, the City of South El Monte ("City") currently establishes the Community Service Commission through South El Monte Municipal Code ("SEMMC") Chapter 2.48;
WHEREAS, the City of South El Monte ("City") currently establishes the Advancement of Women and Girls Commission through South El Monte Municipal Code ("SEMMC") Chapter 2.50;
WHEREAS, Section 2.48.020 of the SEMMC requires that the Community Services Commission consist of five City residents;
WHEREAS, Section 2.48.130 of the SEMMC states that Chapter 2.48 may be amended by resolution of the city council;
WHEREAS, Section 2.50.020 of the SEMMC requires that the Advancement of Women and Girls Commission consist of city residents, including one senior (fifty-five and over) and one youth (between the ages of sixteen through seventeen); WHEREAS, Section 2.50.100 of the SEMMC states that Chapter 2.50 may be amended by resolution of the city council;
WHEREAS, the City Council desires to increase the size of the Community Services Commission to seven City residents; and
WHEREAS, the City Council also desires to remove age restrictions for Community Services Commission and Advancement of Women and Girls Commission.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH EL MONTE DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1: The above recitals are true and correct and incorporated herein by reference.
SECTION 2: Section 2.48.020 (Membership) of Chapter 2.48 (Community Service Commission) of Title 2 (Administration and Personnel) of the South El Monte Municipal Code is hereby amended to read in its entirety as follows:
2 "2.48.020 - Membership.
The community services commission shall consist of seven city residents appointed by a majority of the city council. The city council shall consider the nominations of the city's senior advisory committee in appointing the senior members. No city employee is eligible to serve as a member of the commission.
No person shall remain a member if that person ceases being a resident of the city. The term of office for members shall be one year. Notwithstanding the foregoing, a member shall continue to serve until a qualified successor assumes that member's seat. If a vacancy occurs during the term, the council shall appoint a qualified successor to serve the remainder of the term. A majority of the council may remove a member at any council meeting.” SECTION 3: Section 2.48.130 (Amendment by resolution) of Chapter 2.48 (Community Service Commission) of Title 2 (Administration and Personnel) of the South El Monte Municipal Code is hereby amended to read in its entirety as follows:
"2.48.130 – Amendment by Ordinance.
This chapter may be amended by Ordinance of the city council." SECTION 4: Section 2.50.020 (Membership) of Chapter 2.50 (Commission for the Advancement of Women and Girls) of Title 2 (Administration and Personnel) of the South El Monte Municipal Code is hereby amended to read in its entirety as follows:
"2.50.020 - Membership.
The advancement of women and girls commission shall consist of five city residents who are appointed by a majority of the city council. No city employee is eligible to serve as a member of the commission. No person shall remain a member if that person ceases being a resident of the city. The term of office for members shall be one year. Notwithstanding the foregoing, a member shall continue to serve until a qualified successor assumes that member's seat.
If a vacancy occurs during the term, the council shall appoint a qualified successor to serve the remainder of the term. A majority of the council may remove a member at any council meeting.”
SECTION 5: Section 2.50.100 (Amendment by resolution) of Chapter 2.50 (Commission for the Advancement of Women and Girls) of Title 2 (Administration and Personnel) of the South El Monte Municipal Code is hereby amended to read in its entirety as follows:
"2.50.100 - Amendment by Ordinance.
This chapter may be amended by Ordinance of the city council.” SECTION 6: Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held
3 to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional.
SECTION 7: The City Clerk shall certify to the adoption of this Ordinance.
SECTION 8: Publication. The City Clerk is directed to cause this Ordinance to be published within fifteen (15) days of its passage in a newspaper of general circulation published and circulated within the City of South El Monte.
SECTION 9: Effective Date. This Ordinance shall be in full force and effect thirty (30) days after its final passage and adoption.
PASSED, APPROVED AND ADOPTED this ___ day of _____, 2025. ____________________________
Gloria Olmos, Mayor
ATTEST:
____________________________
Adrian Garcia, MMC, City Clerk
APPROVED AS TO FORM:
________________________________
Susie A. Altamirano, Interim City Attorney
4 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF SOUTH EL MONTE )
I, Adrian Garcia, City Clerk of the City of South El Monte, do hereby certify that the foregoing Ordinance No. XXXX, was duly introduced and placed upon its first reading at a regular meeting of the City Council on the ___ day of ____, 2025 and that thereafter, said Ordinance was duly passed and adopted by the City Council of the City of South El Monte at a regular meeting of said Council held on the ___ day of ________ 2025, by the following vote:
AYES:
NOES:
ABSENT:
Adrian Garcia, MMC, City Clerk
City Council Agenda Report
Agenda Item No. 7.i.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Iyob Tessema, Director of Human Resources & Risk Management
SUBJECT: CONSIDERATION AND APPROVAL OF RESOLUTIONS 25-
017 THROUGH 25-020 CREATING NEW CLASSIFICATIONS
AND UPDATING CERTAIN JOB DESCRIPTIONS
SUMMARY: Approval of the attached resolutions would create the new classifications of Administrative Coordinator; Transportation & Senior Services Coordinator, Public Safety Supervisor, and associated compensation ranges. The job title of Executive Assistant would be changed to City Clerk Executive Assistant.
RECOMMENDED ACTION: Staff recommends City Council adopt the attached Resolutions No. 25-017 through 25-020 adding and/or revising the positions of Administrative Coordinator, Transportation & Senior Services Coordinator, and Public Safety Supervisor. The job title of Executive Assistant would be changed to City Clerk Executive Assistant.
FISCAL/FINANCIAL IMPACT: Updated Salary Schedules for South El Monte Employees’ Association (“SEMEA”) and South El Monte Executive Management Team Association (“SEMEMTA”) are attached as Attachment I. Assuming that the three newly created positions are filled at “Step C”, with benefits averaging 35%, the fiscal impacts are as follows:
Administrative Coordinator: $6,162 x 12 = $73,941 - $73,941 x 1.35 = $99,820 Transportation & Senior Services Coordinator: $6,162 x 12 = $73,941 - $73,941 x 1.35 = $99,820
Public Safety Supervisor: $7,635 x 12 = $91,617 - $91,617 x 1.35 = $123,683 DISCUSSION: DISCUSSION: The following positions are recommended for changes:
Administrative Coordinator – Create a new classification with a proposed compensation range between $5,588/month - $6,792/month. This role shares similar
duties and responsibilities with the Senior Executive Assistant; however, its scope is more closely aligned with coordinator positions in other City Departments. The duties have been modified to better meet the specific needs of the Administration Department.
Transportation & Senior Services Coordinator – Create a new classification with a proposed compensation range of $5,588/month – $6792/month. The class specification will perform a variety of “Dispatcher” & “Communications Coordinator” tasks, duties and responsibilities. This classification is assigned to work in the City’s Senior Services Department.
Public Safety Supervisor – Create a new classification with a proposed compensation range of $6,925/month - $8,417/month. The Class specification will perform a wide range of complex functions and operations directly related to Public Safety, including supervising, and evaluating the activities of Public Safety employees to ensure compliance and enforcement of regulatory codes. This classification is assigned to work in the City’s Public Works Department.
City Clerk Executive Assistant – Create a new classification with a proposed compensation range of $5,846/month - $7,105/month. The tasks, duties, and responsibilities of this individual are similar to the Executive Assistants within the city; however, its scope is more closely aligned to the City Clerk’s Department including Passport Services. The operational expectations have been modified to better meet the specific needs of the City Clerk’s Department.
ATTACHMENT(S):
A. Resolution No. 25-017 - Administrative Coordinator
B. ADMIN.COORDINATOR.Class Spec.FINAL.010925 (002)
C. Resolution No. 25-018 - Transportation Senior Services Coordinator D. Transportation Senior Svs Coordinator.Final.022124
E. Resolution No. 25-019 - Public Safety Supervisor
F. Public Safety Supervisor.Class Spec.FINAL.021125
G. Resolution No. 25-020 - City Clerk Executive Assistant H. CITY CLERK.Executive Assistant.FINAL.021125
I. 2025-02-18 Monthly Schedules SEMEA & SEMEMTA
01257.0004/991725.1 Page 1 of 2
RESOLUTION NO. 25-017
A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL
CREATING THE ADMINISTRATIVE COORDINATOR
CLASSIFICATION AND ADOPTING COMPENSATION
WHEREAS, pursuant to South El Monte Municipal Code (“SEMMC”) section 2.64.040 the City Manager is responsible for preparation and maintenance of a classification plan consisting of job specifications for all classifications in the City of South El Monte’s (“City”) classified service; and
WHEREAS, pursuant to SEMMC section 2.64.040 the City Manager recommends creating the position of Administrative Coordinator and compensation be adopted; and WHEREAS, the position of Administrative Coordinator is a new position; and WHEREAS, the creation of the new position is in the best interest of the City and advances the City’s goal to re-organize the staffing needs of the Administration Department; and WHEREAS, the City has or will meet and confer with any affected employee organization regarding the implementation of the class specification, salary range, and any other substantial changes.
THE SOUTH EL MONTE CITY COUNCIL DOES HEREBY RESOLVES AS FOLLOWS:
SECTION 1. The aforementioned recitals are incorporated herein by reference as set forth in full herein.
SECTION 2. The South El Monte City Council hereby approves the creation of the classification of Administrative Coordinator, and adopts the job description for the position, a copy of which is attached hereto as Exhibit A.
SECTION 3. The South El Monte City Council hereby approves the compensation range from $5,588 – $6,792 per month. .
SECTION 4. If any section, subsection, sentence, clause, or phrase of this resolution is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this resolution.
The City Council hereby declares that it would have passed this resolution, and each and every section, subsection, sentence, clause and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution.
SECTION 6. The Resolution shall take effect immediately upon its adoption by City Council.
01257.0004/991725.1 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 18th day of February 2025.
_____________________________
Gloria Olmos, Mayor
ATTEST:
_______________________________
Adrian Garcia, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF SOUTH EL MONTE )
I, Adrian Garcia, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 25-017 was duly passed and approved by the City Council of the City of South El Monte, at a regular meeting of said Council held on the 18th day of February 2025 and that said Resolution was adopted by the following vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
________________________________
Adrian Garcia, MMC, City Clerk
CITY OF SOUTH EL MONTE
ADMINISTRATIVE COORDINATOR
Bargaining Unit: SEMEA Non-Exempt
DEFINITION
Under direction from the City Manager and Senior Executive Assistant / Community Liaison, coordinates and organizes a variety of Administrative, Programmatic & Special Project activities, including the identification, development, and implementation of Citywide, State and Federally mandated assignments. Assists in the preparation of funding opportunities and award proposals; prepares recommendations for programs and policy, gathers information, and conducts research on a variety of assignments given, prepares and presents oral as well as written summary reports, datasheets and support documents; performs other duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Supervision is received from the Senior Executive Assistant / Community Liaison. Supervision is not exercised by this classification.
ESSENTIAL DUTIES:
Duties may include, but are not limited to, the following:
• Organizes and coordinates cross departmental administrative work as assigned, and assists in the development and implementation of policies, procedures, and practices.
Maintains records of the Administration Department, and recommends improvements to various City services.
• Responds to questions and provides information to City staff and the public, regarding related City policies, programs, and special projects.
• Conducts surveys, performs research and statistical analyses on general administrative, programmatic, and operational problems.
• Analyzes and interprets data collected and prepares periodic or special reports; prepares written reports, visual aids, letters, contracts and other written documents and computerized reports as needed.
• Attends meetings with City management and staff to develop project recommendations and to monitor project schedules, goals, and objectives. • Maintains administrative, programmatic, and special projects records; Assists in the development, production, and presentation of status reports, as assigned. • Assists in the planning and organizing of special event calendars; preparation of facilities and venues, events communication, and correspondence, and securing of needed personnel, equipment and material for program.
• Assists the City Council Office when the Senior Executive Assistant/Community Liaison is out of the office/or on vacation.
• Assist the Administration Department with Emergency Preparedness duties. • Assists the Reception area when back up is needed or reception is on vacation. • Performs related duties as Assigned.
JOB REQUIREMENTS
Knowledge:
• Theories, principles, practices, and programs common in City Services. • Municipal government functions, federal, state, and local laws, rules, and regulations. • Ability to Coordinate general administrative work and communicate well with others internally and externally on behalf of City Administration. • Practices principles of record keeping & management, basic funding/budgeting and confidentiality guidelines.
• Basic principles of customer service and public relations.
Competencies:
• Professional Impact – Presenting self as a positive representative of the City. • Relationship Building – May establish and maintain a network of resources and contacts and call upon the network for involvement and support.
• Professional Integrity and Ethics – May weigh alternatives where no clear guidance exists for appropriate behavior.
• Adaptability & Innovation – May find ways to engage in change and/or find new approaches to performing familiar tasks, and bring about change. • Legal and regulatory navigation – May apply principles of mechanical advantage to get work done.
• Self-Management – May be self-directed, self-monitoring in commitments, accomplishments, and follow through on instructions and assignments. • Critical Thinking – May identify the central issue of a problem and differentiate relevant from irrelevant facts and data.
• Attention to details – May apply knowledge, skill, and insight on products of work details, evaluation of performances that differentiate fine quality work from acceptable quality. • Safety Focus – May educate or guide others on workplace safety, health and or Emergency policies and procedures.
• Using Technology – May use intermediate-to-advanced features and functions.
• Analyzing and Interpreting Data – May assemble data for reports and review data to verify that data is complete and accurate and make sense.
• Bilingual Facility – May speak, read, and write a second language fluently and highly developed vocabulary and precise grammar and syntax.
MINIMUM QUALIFICATIONS
Experience:
Two (2) years of experience in general administrative coordination work, preferably in local government, or other various public sector organizations implementing programs, and or providing service.
Education:
Bachelor’s degree in Public Administration, Business Administration, Accounting, Social Sciences, or a related field from an accredited Four-Year Educational Institution.
Licenses and Certificates:
Possession of or ability to obtain a Class C California driver’s license and a satisfactory driving record.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
• Frequently required to sit and talk or hear.
• Occasionally required to walk.
• Use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
• Occasionally lift and/or move up to 25 pounds.
• Vision abilities required to include close vision and the ability to adjust focus.
Working Conditions:
• Sedentary, office work.
• Noise level is consistent with work in an office setting.
01257.0004/991725.1 Page 1 of 2
RESOLUTION NO. 25-018
A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL
CREATING THE TRANSPORTATION & SENIOR SERVICES
COORDINATOR CLASSIFICATION AND ADOPTING
COMPENSATION
WHEREAS, the City of South El Monte previously approved and adopted class specifications and a salary range for the position of Communications Coordinator; and WHEREAS, pursuant to South El Monte Municipal Code section 2.64.040 the City Manager is responsible for preparation and maintenance of a classification plan consisting of job specifications for all classifications in the City’s classified service; and WHEREAS, the City Manager recommends the creation of Transportation & Senior Service Coordinator position to replace the previously established Communications Coordinator position in the Senior Services Department and compensation be adopted ; and WHEREAS, the City has or will meet and confer with any affected employee organization regarding the implementation of the class specification, salary range, and any other substantial changes.
NOW, THEREFORE, THE SOUTH EL MONTE CITY COUNCIL DOES HEREBY RESOLVES, DETERMINES AND ORDERS AS FOLLOWS:
SECTION 1. The aforementioned recitals are incorporated herein by reference as set forth in full herein.
SECTION 2. The South El Monte City Council hereby approves the creation of the classification of Transportation & Senior Services Coordinator, and adopts the job description for the position, a copy of which is attached hereto as Exhibit A.
SECTION 3. The South El Monte City Council hereby approves the compensation range from $5,588 - $6,792 per month.
SECTION 4. If any section, subsection, sentence, clause, or phrase of this resolution is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this resolution.
The City Council hereby declares that it would have passed this resolution, and each and every section, subsection, sentence, clause and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution.
SECTION 6. The Resolution shall take effect immediately upon its adoption by City Council.
01257.0004/991725.1 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 18th day of February 2025.
_____________________________
Gloria Olmos, Mayor
ATTEST:
_______________________________
Adrian Garcia, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF SOUTH EL MONTE )
I, Adrian Garcia, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 25-018 was duly passed and approved by the City Council of the City of South El Monte, at a regular meeting of said Council held on the 18th day of February 2025 and that said Resolution was adopted by the following vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
________________________________
Adrian Garcia, MMC, City Clerk
2060
1 Transportation & Senior Services Coordinator
CITY OF SOUTH EL MONTE
TRANSPORTATION & SENIOR SERVICES COORDINATOR
Bargaining Unit: SEM Non-Exempt
DEFINITION
Under direction from the Transportation & Senior Services Supervisor, coordinates, organizes and conducts daily operations of Senior Center activities and implementation of nutrition and transportation services; prepares and maintains senior service records and documents; gathers information and conducts research on a variety of nutrition, senior programs and transportation related issues; makes policy and programmatic recommendations; provides work direction to senior program, center facility and transportation services staff; performs other duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Supervision is provided by the Senior Services Supervisor. Supervision is exercised over division staff including part-time recreation staff, volunteers, Title V workers and transportation drivers.
ESSENTIAL DUTIES:
Duties may include, but are not limited to the following:
• Coordinate organizes and assists in the implementation of Senior Center operations and the implementation of Nutrition Program, Home Delivery Program, and Transportation services including Dispatching (Ecolane System); assists in the development and coordination of policies, procedures, and practices; develops and maintains records on senior and transportation community needs; recommends improvements to senior and transportation services.
• Prepares and maintains transportation and nutrition services records; ensures compliancy with the Los Angeles County Elderly Nutrition Program and any other grant based programs; conducts research on a variety of senior and transportation related issues; prepares written and oral reports; drafts and develops a variety of reports, summaries and documents related to transportation and the senior nutrition program; maintains calendar of events for senior services, elderly nutrition program and special transportation needs. • Schedules transportation appointments, assigns, monitors, and dispatches trips to assigned van drivers; coordinates and schedules assigned routes and monitors daily driver performance; dispatches drivers upon requests to transport senior citizens, disabled residents, and children; trains new drivers on procedures, routes, and wheelchair operations. Ensure that drivers possess current driver’s licenses and up-to-date medical certifications.
• Monitors and assist to prepare Senior Center facility maintenance work requests; ensures facility is clean and equipment is in operating condition; arranges for room set-up for events and programs.
• Monthly updates to the Senior Services and Transportation Webpage. • Organizes and plans senior activities and senior day trips by selecting venue and coordinates participation fees; determines and secures needed personnel, equipment,
2060
2 Transportation & Senior Services Coordinator
and material for program activities.
• Coordinates and oversees senior services special events including all luncheons. • Drives passenger vans and provide transportation to senior citizens, disabled residents and children as needed.
• Prepares and submits correspondence to staff and the community on senior services events and programs.
• Participate in training sessions as required to ensure compliance with certifications and contracts related to grants.
• Performs related duties as assigned.
JOB REQUIREMENTS
Knowledge:
• Theories, principles, practices, and programs common to the field of senior and transportation services.
• City and local community streets and locations; vehicle codes and driving regulations; senior citizen services.
• Ability to provide information on transportation and senior nutrition program requirements, compliance with City, County, Metro and vehicle code requirements and regulations. • Principles of supervision, staff training and performance evaluation. • Practices principles of record management, budgeting and adherence to laws and confidentiality guidelines.
• Policies and procedures related to senior programs and transportation. • Government requirements regarding health and safety procedures.
Competencies
• Professional Impact – Presenting self as a positive representative of the city. • Relationship Building – May establish and maintain a network of resources and contacts and call upon the network for involvement and support.
• Innovation – May find new approaches to performing familiar tasks. • Legal and regulatory navigation – May apply principles of mechanical advantage to get work done.
• Self-Management – May be self-directed, self-monitoring in commitments and accomplishments.
• Critical Thinking – May identify the central issue of a problem and differentiate relevant from irrelevant facts and data.
• Attention to Detail – May put insightful final touches on products or performances that differentiate fine quality from acceptable quality.
• Safety Focus – May educate or guide others on workplace safety and health policies and procedures.
• Adaptability – May find ways to engage in change to make it successful. • Professional Integrity and Ethics – May weigh alternatives where no clear guidance exists for appropriate behavior.
• Handling Conflict – May facilitate conflict resolution by listening, clarifying, and seeking common ground.
2060
3 Transportation & Senior Services Coordinator
• Oral Communication – Adjusts vocabulary and formality according to the audience and purpose.
• Bilingual Facility – May speak, read, and write a second language fluently and a highly developed vocabulary and precise grammar and syntax.
MINIMUM QUALIFICATIONS
Experience:
Two (2) years of responsible experience in Senior Programs or Transportation Services and oneyear supervisory experience in program and services.
Education:
Associates degree in Gerontology, Social Work, Public Administration, or related field.
Licenses and Certificates:
• Possession of or ability to obtain an appropriate California driver's license and a satisfactory driving record is required.
• Certification of first aid and CPR training is required within three (3) months of employment.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
• Regularly required to stand, sit, walk, talk, hear and to use hands to finger, grasp and perform repetitive motions.
• Occasionally lift to 25 pounds.
• Vision abilities required to operate City vehicles.
Working Conditions
• Office setting indoors, with the possibility of involvement in outdoor programs. • Noise level consistent with office work.
01257.0004/991725.1 Page 1 of 2
RESOLUTION NO. 25-019
A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL
CREATING THE PUBLIC SAFETY SUPERVISOR
CLASSIFICATION AND ADOPTING COMPENSATION
WHEREAS, pursuant to South El Monte Municipal Code (“SEMMC”) section 2.64.040 the City Manager is responsible for preparation and maintenance of a classification plan consisting of job specifications for all classifications in the City’s classified service; and WHEREAS, pursuant to SEMMC section 2.64.040, the City Manager recommends creating the position of Public Safety Supervisor and compensation be adopted; and WHEREAS, the City of South El Monte previously approved and adopted class specifications and a salary range for the position of Code Enforcement Supervisor; and WHEREAS, the creation of the Public Safety Supervisor position will reinforce the previously established Code Enforcement Supervisor position in the Public Works Department; and
WHEREAS, the City has or will meet and confer with any affected employee organization regarding the implementation of the class specification, salary range, and any other substantial changes.
THE SOUTH EL MONTE CITY COUNCIL DOES HEREBY RESOLVES, AS FOLLOWS:
SECTION 1. The aforementioned recitals are incorporated herein by reference as set forth in full herein.
SECTION 2. The South El Monte City Council hereby approves the creation of the classification of Public Safety Supervisor, and adopts the job description for the position, a copy of which is attached hereto as Exhibit A.
SECTION 3. The South El Monte City Council hereby approves the compensation range from $6,925 – 8,417 per month.
SECTION 4. If any section, subsection, sentence, clause, or phrase of this resolution is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this resolution.
The City Council hereby declares that it would have passed this resolution, and each and every section, subsection, sentence, clause, and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution.
SECTION 6. The Resolution shall take effect immediately upon its adoption by City Council.
01257.0004/991725.1 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 18th day of February 2025.
_____________________________
Gloria Olmos, Mayor
ATTEST:
_______________________________
Adrian Garcia, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF SOUTH EL MONTE )
I, Adrian Garcia, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 25-019 was duly passed and approved by the City Council of the City of South El Monte, at a regular meeting of said Council held on the 18th day of February 2025 and that said Resolution was adopted by the following vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
________________________________
Adrian Garcia, MMC, City Clerk
1041
Public Safety Supervisor
CITY OF SOUTH EL MONTE
PUBLIC SAFETY SUPERVISOR
Bargaining Unit: SEMEMTA Exempt (Confidential)
DEFINITION
Under direction from the Director of Public Works, plans, implements, supervises and evaluates the activities of Public Safety employees, functions and operations in technical inspection and regulatory enforcement; schedules and assigns daily work activities; coordinates and conducts the most complex and difficult inspections and regulatory code and public safety compliance and enforcement; performs other related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Supervision is received from the Director of Public Works. Supervision is exercised over Public Safety Officers, and assigned department administrative support staff.
ESSENTIAL DUTIES:
Duties may include, but are not limited to, the following:
• Plans, directs, and reviews the work of staff responsible for performing technical inspection and regulatory enforcement work; assigns daily work activities; verifies work of assigned employees for accuracy, proper work methods, techniques, codes, policies, procedures and standards.
• Enforces federal, State, and municipal laws pertaining to the technical codes, zoning/land use, rent control, property maintenance, mechanical noise, signs, illegal dumping, graffiti and garage sales.
• Confers and meets with architects, contractors, builders, and the general public in the field and in the office; explains and interprets requirements and restrictions. • Recommends goals and objectives; participates in budget preparation and administration; participates in the selection of assigned staff; plans, facilitates, coordinates, and evaluates the work of Public Safety Officers; trains and coordinates staff training and development. • Assists in developing and implementing policies and procedures; ensures that inspections and enforcement is in compliance with codes and conducted in compliance with accepted techniques; oversees public safety enforcement activities and ensures compliance with related guidelines and laws.
• Responds to technical questions from staff; meets with homeowners, contractors, developers, architects, and engineers to resolve issues and concerns; recommends necessary changes to obtain compliance with applicable codes and regulations • Identifies and navigates through controversial and troublesome projects; keeps management apprised of all projects and potentially problematic concerns and issues. • Oversees maintenance of files and reports regarding inspection activities and findings. • Confers with City Attorney to conduct office conference and prepares cases for prosecution; assigns cases to Public Safety Officers; monitors and oversees field inspections; maintains records of inspections; prepares reports and correspondence; appears at court hearings as requested.
1041
Public Safety Supervisor
• Reviews, and schedules citation hearings and may attend hearings; authorizes street closures due to events; makes decision to maintain the City’s safety. Issues citations as necessary during Public Safety activities.
• Performs other related duties as assigned.
JOB REQUIREMENTS
Knowledge:
• Practices of municipal zoning and land use regulations, housing, building codes, fire codes state vehicle code, parking and traffic regulations, and health laws. • Nuisance abatement.
• Investigation and research related to the enforcement of City codes. • Deal effectively and cooperatively with the public to solve code violation and obtain compliance.
• Analyze code violations and crime statistics.
• Generate reports and present on his findings.
• Keep detailed records and field notes.
• Willingness to serve on a 24-hour call for emergency services.
Competencies:
• Managing Performance – Sets and aligns individual performance goals with the goals of the department and the overall organization.
• Teamwork – Understands one’s role on the team and does whatever is needed to make the team a success.
• Critical Thinking and Problem Solving – Shows insight into the root-causes of problems or issues.
• Legal and Regulatory Navigation – Knows and says current on the relevant laws and regulations that pertain to the job.
• Anticipates future needs of the organization and pursues related learning. • Industry Awareness – Knows and monitors the external environment of the organization key politics, and major players.
• Integrity and Ethics – Takes responsibility for their own actions by building trust through reliability and authenticity.
• Safety Focus – Recognizes potential hazards in the workplace and sees that they are addressed.
• Handling Conflict – Deals with interpersonally or politically challenging situations calmly and diplomatically, diffusing tension.
• Relationship Building – Establishing rapport and maintaining working relationships. • Customer Focus – Shows interest and understands the needs, expectations, and circumstances of internal and external customers.
• Informing – Obtaining and sharing information in a timely understandable manner. • Oral Communications – Uses correct vocabulary and grammar, presents information clearly and in an organized manner.
• Writing - Uses correct sentence structure, spelling and presents information clearly and in cogent manner.
1041
Public Safety Supervisor
MINIMUM QUALIFICATIONS
Experience:
Three (3) years of increasingly responsible public safety compliance experience including two (2) years of lead or supervisory responsibility. Some experience in public contact work, preferably involving the interpretation of codes.
Education:
Associate degree in Construction, Engineering, or a closely related field. Bachelor’s degree is preferred.
Additional Information/Requirements:
• Valid California Driver’s License.
• Certificate of Achievement in Police Academy/Basic Police Academy Module I, College courses 21.5 Units in PAC075D-Basic Course Module I or PAC075G-Basic Academy Intensive Modular I code enforcement is preferred.
• Certification of First Aid and CPR training within six (6) months of employment. • State of California Powers of Arrest course, Section 832 (a) is preferred.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
• Regularly required to use hands to finger, grasp, feel, use repetitive motions in order to operate office equipment.
• Frequently required to sit, talk, and hear.
• Occasionally required to stand, walk, stoop, kneel, crouch or reach. • Lift up to 25 pounds.
• Perform sedentary work.
• Vision abilities see and perform office machine operations.
Working Conditions:
• Internal, office and external, code enforcement field work setting. • Noise level consistent with office setting and moderate, with traffic out in fieldwork. • Work flexible hours, evening, weekend, and overtime work will be required at various times and willingness to serve on a 24-hour call for emergency services.
01257.0004/991725.1 Page 1 of 2
RESOLUTION NO. 25-020
A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL
CREATING THE CITY CLERK EXECUTIVE ASSISTANT
CLASSIFICATION AND ADOPTING COMPENSATION
WHEREAS, the City of South El Monte previously approved and adopted class specifications and a salary range for the position of Executive Assistant; and WHEREAS, pursuant to South El Monte Municipal Code section 2.64.040 the City Manager is responsible for preparation and maintenance of a classification plan consisting of job specifications for all classifications in the City’s classified service; and WHEREAS, the City Manager recommends the creation of City Clerk Executive Assistant position to replace the previously established Executive Assistant position in the City Clerk Department and compensation be adopted; and
WHEREAS, the City has or will meet and confer with any affected employee organization regarding the implementation of the class specification, salary range, and any other substantial changes.
THE SOUTH EL MONTE CITY COUNCIL DOES HEREBY RESOLVES, AS FOLLOWS:
SECTION 1. The aforementioned recitals are incorporated herein by reference as set forth in full herein.
SECTION 2. The South El Monte City Council hereby approves the creation of the classification of City Clerk Executive Assistant, and adopts the job description for the position, a copy of which is attached hereto as Exhibit A.
SECTION 3. The South El Monte City Council hereby approves the compensation range from $5,846 – $7,105 per month.
SECTION 4. If any section, subsection, sentence, clause, or phrase of this resolution is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this resolution.
The City Council hereby declares that it would have passed this resolution, and each and every section, subsection, sentence, clause and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution.
SECTION 6. The Resolution shall take effect immediately upon its adoption by City Council.
01257.0004/991725.1 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 18th day of February 2025.
_____________________________
Gloria Olmos, Mayor
ATTEST:
_______________________________
Adrian Garcia, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF SOUTH EL MONTE )
I, Adrian Garcia, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 25-020 was duly passed and approved by the City Council of the City of South El Monte, at a regular meeting of said Council held on the 18th day of February 2025 and that said Resolution was adopted by the following vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
________________________________
Adrian Garcia, MMC, City Clerk
3062
1 Executive Assistant
CITY OF SOUTH EL MONTE
CITY CLERK EXECUTIVE ASSISTANT
Bargaining Unit: SEMEA
DEFINITION
Under direction from the City Clerk, performs a variety of confidential, complex, and responsible administrative support duties; prepares a variety of reports, records and materials; responds to questions and requests for information; performs other duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Supervision is received from the City Clerk. Supervision is not exercised by this classification.
ESSENTIAL DUTIES:
Duties may include, but are not limited to, the following:
• Receives and screens incoming telephone calls; responds to inquiries, resolves complaints, and provides information regarding departmental programs, policies and procedures; refers callers and visitors to appropriate staff, as appropriate for specific projects and concerns.
• Initiates and prepares communications; types and proofreads a variety of documents including staff reports, letters, memoranda and forms from scratch, rough draft, or verbal instruction, including documents of a confidential or sensitive nature; reviews documents for completeness, accuracy, grammar, spelling, punctuation, tone, readability, formatting and compliance with policies and procedures.
• Maintains calendars, schedules meetings, conference calls and conferences; utilizes organization skills to schedule and set-up a variety of meetings and presentations; ordering and serving food, greeting attendees, providing audio/visual/filming, and recording equipment, and meeting handouts; makes travel arrangements. • Monitors and keeps the City Clerk and administrators informed of pending issues, project due dates, upcoming meetings, scheduled events, and sensitive matters affecting the department.
• Receives, screens, and prioritizes communications and materials submitted for review, approval, and signature.
• Attends City Council meetings as required; assembles and prepares agenda packets; takes notes and transcribes minutes; disseminates information to interested parties; prepares and posts meeting notices; uploads agendas and other reports to the City website, assists with ensuring City Council/Staff are in compliance with the Brown Act. • Assists with the preparation of contract documents and consultant service agreements; proofreads documents and maintains files; monitors project budget and contract requirements.
• Researches, retrieves, and compiles information from files, databases and external sources to prepare reports, presentations and correspondence pertaining to departmental operations and activities.
• Maintains, organizes, and updates administrative files, records and databases; serves as custodian of departmental records, prepares files for archival storage and retrieves
3062
2 Executive Assistant
archived files as necessary.
• Receives and reviews mail and correspondence sent to department; responds to inquiries or routes to staff as appropriate.
• Maintains and updates Departmental website
• Monitors departmental supply inventory and purchases supplies as necessary. • Assists and makes departmental budget preparation and administration; monitors expenses against the approved budget; prepares worksheets and summaries of budget data.
• Maintains and monitors database of invoices and expenditures; prepares check requests and invoices for payment; prepares expense reports; manages purchase orders. • Assists with the City’s Passport Services Program and serves as a Passport Acceptance Agent.
• Establishes and implements departmental office practices, forms and procedures. • Executes department specific projects.
• Performs other duties as assigned.
JOB REQUIREMENTS
Knowledge:
• Modern office practices.
• Research and information gathering techniques.
• Basic office mathematics.
• Project management.
• Interpret city and state laws as they apply.
• Establishment and maintenance of files and information systems. • Principles and procedures of Public Administration.
• Confidential file development, maintenance, and dispersal. • Assess information and use good judgement to ascertain when data or requests are of high priority.
Competencies:
• Professional & Technical Expertise – Applying technical subject matter to the job. • Critical Thinking and Problem Solving – Analytically and logically evaluating information, issues, and problems.
• Reading Comprehension – Understanding and using written information. • Using Technology – Working with electronic hardware and software applications. • Action & Results Focus – Initiating tasks and focusing on accomplishment. • Adaptability – Responding positively to change and modifying behavior as the situation requires.
• Attention to Detail – Focusing on the details of work content, work steps, and final work products.
• Innovation – Imagining and devising new and better ways of doing things. • Self-Management – Showing personal organization, self-discipline, and dependability. • Informing – Proactively obtaining and sharing information. • Listening – Fully comprehending spoken communication.
3062
3 Executive Assistant
• Oral Communication – Engaging effectively in dialogue. • Writing – Communicating effectively in writing.
• Customer Focus – Attending to the needs and expectation of customers. • Professional Impact – Presenting self as a positive representative of the organization. • Teamwork – Collaborating with others to achieve shared goals. • Political & Organizational Knowledge – Working skillfully with politics, procedures, and protocols across organizational levels and boundaries.
MINIMUM QUALIFICATIONS
Experience:
Three (3) years of experience involving administrative responsibilities of a sensitive nature, record keeping, general clerical operations, or office management and interaction with the public and confidentially.
Education:
Associates degree or two years college course work in business may be substituted for one year experience.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
• Regularly required to use hands to finger, grasp, feel, use repetitive motions to operate office equipment.
• Frequently required to sit, talk, and hear.
• Occasionally required to stand, walk, stoop, kneel, crouch or reach, and to lift up to 25 pounds.
• Vision abilities required to perform office machine operations.
Working Conditions:
• Sedentary, office work.
• Noise level consistent with work in an office setting.
ATTACHMENT A
City of South El Monte
Monthly Salary Schedules for SEMEA Members
Period: July 1, 2024 ‐ June 30, 2025
Job Title Step A Step B Step C Step D Step E
Accountant 6,359 6,677 7,011 7,361 7,729
Admin Assistant I (City Hall) 5,107 5,363 5,631 5,912 6,208 Admin Assistant I (Community Services) 5,107 5,363 5,631 5,912 6,208 Admin Clerk Community Development 4,020 4,221 4,432 4,654 4,886 Admin Clerk Public Safety 3,837 4,029 4,231 4,442 4,664 Admin Clerk Public Works 4,020 4,221 4,432 4,654 4,886
Administrative Coordinator 5,589 5,868 6,162 6,470 6,793 Assistant Planner 6,336 6,653 6,986 7,335 7,702
City Clerk Executive Assistant 5,846 6,138 6,445 6,767 7,105 Clerical Assistant 3,676 3,860 4,053 4,255 4,468
Code Enforcement Coordinator 5,589 5,868 6,162 6,470 6,793 Code Enforcement Officer 5,824 6,115 6,421 6,742 7,079
Communications Coordinator 5,589 5,868 6,162 6,470 6,793 Community Development Analyst 6,369 6,687 7,022 7,373 7,742 Community Development Executive Assistant 5,846 6,138 6,445 6,767 7,105 Community Services Analyst 6,387 6,706 7,041 7,394 7,763 Department Clerk 4,994 5,244 5,506 5,781 6,071
Deputy City Clerk 6,066 6,370 6,688 7,023 7,374
Driver Class B 3,584 3,763 3,951 4,148 4,356
Equipment Mechanic 5,422 5,694 5,978 6,277 6,591
Finance Clerk 4,447 4,669 4,903 5,148 5,405
Fleet Mechanic 5,945 6,242 6,554 6,882 7,226
Grants Coordinator 5,865 6,158 6,466 6,789 7,129
Human Resources Admin Assistant 5,107 5,363 5,631 5,912 6,208 Landscape Supervisor 6,668 7,001 7,351 7,719 8,105
Lead Maintenance Operator-Field 5,662 5,945 6,242 6,555 6,882 Lead Maintenance Worker III 5,945 6,242 6,554 6,882 7,226 Lead Maintenance Worker-Building 5,662 5,945 6,242 6,555 6,882 Lead Maintenance Worker-Landscape 5,662 5,945 6,242 6,555 6,882 License Enforcement Officer 4,318 4,534 4,760 4,999 5,248 Maintenance Worker I 4,520 4,746 4,983 5,232 5,494
Maintenance Worker II (Specialist) 5,662 5,945 6,242 6,555 6,882 Office Assistant 4,065 4,268 4,481 4,705 4,940
Permit Technician 5,244 5,507 5,782 6,071 6,375
Planning Assistant 5,107 5,363 5,631 5,912 6,208
Public Safety Officer 3,822 4,013 4,214 4,424 4,646
Public Works Analyst 6,637 6,969 7,318 7,684 8,068
Receptionist 3,873 4,067 4,270 4,483 4,708
Recreation Coordinator 5,354 5,621 5,902 6,198 6,507
Recreation Specialist 3,548 3,726 3,912 4,108 4,313
Senior Accountant 7,499 7,874 8,268 8,681 9,115
Senior Building Inspector 7,811 8,202 8,612 9,042 9,495 Senior Center Receptionist 3,677 3,861 4,054 4,257 4,470 Senior Services Coordinator 5,589 5,868 6,162 6,470 6,793 Senior Services Specialist 3,548 3,726 3,912 4,108 4,313 Street Supervisor 6,667 7,001 7,351 7,718 8,104
Transportation & Senior Services Coordinator 5,589 5,868 6,162 6,470 6,793
ATTACHMENT B
City of South El Monte
Monthly Salary Schedules for SEMEA Members
Period: July 1, 2025 ‐ June 30, 2026
Job Title Step A Step B Step C Step D Step E
Accountant 6,613 6,944 7,291 7,656 8,038
Admin Assistant I (City Hall) 5,312 5,577 5,856 6,149 6,456 Admin Assistant I (Community Services) 5,312 5,577 5,856 6,149 6,456 Admin Clerk Community Development 4,181 4,390 4,609 4,840 5,082 Admin Clerk Public Safety 3,991 4,190 4,400 4,620 4,851 Admin Clerk Public Works 4,181 4,390 4,609 4,840 5,082
Administrative Coordinator 5,812 6,103 6,408 6,729 7,065 Assistant Planner 6,590 6,919 7,265 7,628 8,010
City Clerk Executive Assistant 6,079 6,383 6,702 7,038 7,389 Clerical Assistant 3,823 4,014 4,215 4,425 4,647
Code Enforcement Coordinator 5,812 6,103 6,408 6,729 7,065 Code Enforcement Officer 6,057 6,359 6,677 7,011 7,362
Communications Coordinator 5,812 6,103 6,408 6,729 7,065 Community Development Analyst 6,624 6,955 7,303 7,668 8,051 Community Development Executive Assistant 6,079 6,383 6,702 7,038 7,389 Community Services Analyst 6,642 6,974 7,323 7,689 8,074 Department Clerk 5,194 5,454 5,726 6,013 6,313
Deputy City Clerk 6,309 6,624 6,956 7,303 7,669
Driver Class B 3,727 3,913 4,109 4,314 4,530
Equipment Mechanic 5,639 5,921 6,217 6,528 6,855
Finance Clerk 4,625 4,856 5,099 5,354 5,621
Fleet Mechanic 6,183 6,492 6,817 7,158 7,515
Grants Coordinator 6,099 6,404 6,725 7,061 7,414
Human Resources Admin Assistant 5,312 5,577 5,856 6,149 6,456 Landscape Supervisor 6,934 7,281 7,645 8,027 8,429
Lead Maintenance Operator-Field 5,889 6,183 6,492 6,817 7,158 Lead Maintenance Worker III 6,183 6,492 6,817 7,158 7,515 Lead Maintenance Worker-Building 5,889 6,183 6,492 6,817 7,158 Lead Maintenance Worker-Landscape 5,889 6,183 6,492 6,817 7,158 License Enforcement Officer 4,491 4,715 4,951 5,198 5,458 Maintenance Worker I 4,700 4,935 5,182 5,441 5,713
Maintenance Worker II (Specialist) 5,889 6,183 6,492 6,817 7,158 Office Assistant 4,227 4,438 4,660 4,893 5,138
Permit Technician 5,454 5,727 6,013 6,314 6,630
Planning Assistant 5,312 5,577 5,856 6,149 6,456
Public Safety Officer 3,975 4,174 4,382 4,601 4,831
Public Works Analyst 6,903 7,248 7,610 7,991 8,390
Receptionist 4,028 4,229 4,441 4,663 4,896
Recreation Coordinator 5,568 5,846 6,139 6,445 6,768
Recreation Specialist 3,690 3,875 4,069 4,272 4,486
Senior Accountant 7,799 8,189 8,598 9,028 9,480
Senior Building Inspector 8,124 8,530 8,956 9,404 9,874 Senior Center Receptionist 3,824 4,016 4,216 4,427 4,649 Senior Services Coordinator 5,812 6,103 6,408 6,729 7,065 Senior Services Specialist 3,690 3,875 4,069 4,272 4,486 Street Supervisor 6,934 7,281 7,645 8,027 8,428
Transportation & Senior Services Coordinator 5,812 6,103 6,408 6,729 7,065
ATTACHMENT C
City of South El Monte
Monthly Salary Schedules for SEMEA Members
Period: July 1, 2026 ‐ June 30, 2027
Job Title Step A Step B Step C Step D Step E
Accountant 6,878 7,222 7,583 7,962 8,360
Admin Assistant I (City Hall) 5,524 5,800 6,090 6,395 6,715 Admin Assistant I (Community Services) 5,524 5,800 6,090 6,395 6,715 Admin Clerk Community Development 4,348 4,565 4,794 5,033 5,285 Admin Clerk Public Safety 4,150 4,358 4,576 4,805 5,045 Admin Clerk Public Works 4,348 4,565 4,794 5,033 5,285
Administrative Coordinator 6,045 6,347 6,665 6,998 7,348 Assistant Planner 6,853 7,196 7,556 7,933 8,330
City Clerk Executive Assistant 6,323 6,639 6,971 7,319 7,685 Clerical Assistant 3,976 4,175 4,383 4,603 4,833
Code Enforcement Coordinator 6,045 6,347 6,665 6,998 7,348 Code Enforcement Officer 6,299 6,614 6,944 7,292 7,656
Communications Coordinator 6,045 6,347 6,665 6,998 7,348 Community Development Analyst 6,889 7,233 7,595 7,975 8,373 Community Development Executive Assistant 6,323 6,639 6,971 7,319 7,685 Community Services Analyst 6,908 7,253 7,616 7,997 8,397 Department Clerk 5,402 5,672 5,955 6,253 6,566
Deputy City Clerk 6,561 6,889 7,234 7,596 7,975
Driver Class B 3,876 4,070 4,273 4,487 4,711
Equipment Mechanic 5,865 6,158 6,466 6,789 7,129
Finance Clerk 4,810 5,050 5,303 5,568 5,846
Fleet Mechanic 6,430 6,752 7,089 7,444 7,816
Grants Coordinator 6,343 6,661 6,994 7,343 7,711
Human Resources Admin Assistant 5,524 5,800 6,090 6,395 6,715 Landscape Supervisor 7,212 7,572 7,951 8,348 8,766
Lead Maintenance Operator-Field 6,124 6,430 6,752 7,089 7,444 Lead Maintenance Worker III 6,430 6,752 7,089 7,444 7,816 Lead Maintenance Worker-Building 6,124 6,430 6,752 7,089 7,444 Lead Maintenance Worker-Landscape 6,124 6,430 6,752 7,089 7,444 License Enforcement Officer 4,670 4,904 5,149 5,406 5,677 Maintenance Worker I 4,888 5,133 5,389 5,659 5,942
Maintenance Worker II (Specialist) 6,124 6,430 6,752 7,089 7,444 Office Assistant 4,396 4,616 4,847 5,089 5,344
Permit Technician 5,672 5,956 6,254 6,566 6,895
Planning Assistant 5,524 5,800 6,090 6,395 6,715
Public Safety Officer 4,134 4,341 4,558 4,785 5,025
Public Works Analyst 7,179 7,538 7,915 8,311 8,726
Receptionist 4,189 4,398 4,618 4,849 5,092
Recreation Coordinator 5,791 6,080 6,384 6,703 7,038
Recreation Specialist 3,838 4,030 4,231 4,443 4,665
Senior Accountant 8,111 8,517 8,942 9,390 9,859
Senior Building Inspector 8,449 8,871 9,315 9,780 10,269 Senior Center Receptionist 3,977 4,176 4,385 4,604 4,835 Senior Services Coordinator 6,045 6,347 6,665 6,998 7,348 Senior Services Specialist 3,838 4,030 4,231 4,443 4,665 Street Supervisor 7,211 7,572 7,950 8,348 8,765
Transportation & Senior Services Coordinator 6,045 6,347 6,665 6,998 7,348
ATTACHMENT A
City of South El Monte
Monthly Salary Schedules for SEMEMTA Members
Period: July 1, 2024 ‐ June 30, 2025
Job Title Step A Step B Step C Step D Step E
Accounting Manager 9,733 10,220 10,731 11,267 11,831
Accounting Specialist 6,122 6,428 6,749 7,087 7,441
Accounting Technician 5,530 5,806 6,096 6,401 6,721
Administrative Assistant 5,107 5,363 5,631 5,912 6,208
Administrative Technician 5,132 5,389 5,658 5,941 6,238 Code Enforcement Supervisor 6,925 7,271 7,635 8,016 8,417 Community Services Manager 8,327 8,744 9,181 9,640 10,122 Executive Assistant 5,846 6,138 6,445 6,767 7,105
Human Resources Analyst 6,688 7,022 7,373 7,742 8,129
Human Resources/Risk Manager 8,531 8,957 9,405 9,876 10,369 Planning Manager 8,448 8,870 9,314 9,779 10,268
Public Safety Supervisor 6,925 7,271 7,635 8,016 8,417
Public Works Supervisor 7,255 7,618 7,999 8,399 8,819
Recreation Manager 7,604 7,984 8,383 8,802 9,242
Recreation Supervisor 6,869 7,213 7,573 7,952 8,350
Senior Accounting Specialist 6,429 6,750 7,087 7,442 7,814 Senior Executive Assistant 6,666 6,999 7,349 7,717 8,102 Senior Public Work Analyst 7,604 7,984 8,383 8,802 9,242 Senior Serv. & Transportation Supervisor 7,101 7,456 7,829 8,220 8,631
ATTACHMENT B
City of South El Monte
Monthly Salary Schedules for SEMEMTA Members
Period: July 1, 2025 ‐ June 30, 2026
Job Title Step A Step B Step C Step D Step E
Accounting Manager 10,122 10,629 11,160 11,718 12,304
Accounting Specialist 6,367 6,685 7,019 7,370 7,739
Accounting Technician 5,751 6,038 6,340 6,657 6,990
Administrative Assistant 5,312 5,577 5,856 6,149 6,456
Administrative Technician 5,338 5,604 5,885 6,179 6,488 Code Enforcement Supervisor 7,202 7,562 7,940 8,337 8,754 Community Services Manager 8,660 9,093 9,548 10,025 10,527 Executive Assistant 6,079 6,383 6,702 7,038 7,389
Human Resources Analyst 6,955 7,303 7,668 8,052 8,454
Human Resources/Risk Manager 8,872 9,316 9,781 10,271 10,784 Planning Manager 8,786 9,225 9,686 10,170 10,679
Public Safety Supervisor 7,202 7,562 7,940 8,337 8,754
Public Works Supervisor 7,546 7,923 8,319 8,735 9,172
Recreation Manager 7,908 8,303 8,718 9,154 9,612
Recreation Supervisor 7,144 7,501 7,876 8,270 8,684
Senior Accounting Specialist 6,686 7,020 7,371 7,739 8,126 Senior Executive Assistant 6,933 7,279 7,643 8,025 8,427 Senior Public Work Analyst 7,908 8,303 8,718 9,154 9,612 Senior Serv. & Transportation Supervisor 7,385 7,754 8,142 8,549 8,976
ATTACHMENT C
City of South El Monte
Monthly Salary Schedules for SEMEMTA Members
Period: July 1, 2026 ‐ June 30, 2027
Job Title Step A Step B Step C Step D Step E
Accounting Manager 10,527 11,054 11,606 12,187 12,796
Accounting Specialist 6,621 6,952 7,300 7,665 8,048
Accounting Technician 5,981 6,280 6,594 6,923 7,270
Administrative Assistant 5,524 5,800 6,090 6,395 6,715
Administrative Technician 5,551 5,829 6,120 6,426 6,747 Code Enforcement Supervisor 7,490 7,865 8,258 8,671 9,104 Community Services Manager 9,007 9,457 9,930 10,426 10,948 Executive Assistant 6,323 6,639 6,971 7,319 7,685
Human Resources Analyst 7,234 7,595 7,975 8,374 8,792
Human Resources/Risk Manager 9,227 9,688 10,173 10,681 11,215 Planning Manager 9,137 9,594 10,074 10,577 11,106
Public Safety Supervisor 7,490 7,865 8,258 8,671 9,104
Public Works Supervisor 7,848 8,240 8,652 9,084 9,539
Recreation Manager 8,224 8,635 9,067 9,520 9,996
Recreation Supervisor 7,430 7,801 8,191 8,601 9,031
Senior Accounting Specialist 6,953 7,301 7,666 8,049 8,452 Senior Executive Assistant 7,210 7,570 7,949 8,346 8,764 Senior Public Work Analyst 8,224 8,635 9,067 9,520 9,996 Senior Serv. & Transportation Supervisor 7,680 8,064 8,468 8,891 9,335
City Council Agenda Report
Agenda Item No. 8.a.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Guillermo Arreola, Director of Community Development SUBJECT: APPEAL OF PLANNING COMMISSION RESOLUTION NO. 24- 09, ADOPTING A MITIGATED NEGATIVE DECLARATION
AND APPROVAL OF CONDITIONAL USE PERMIT NO. CUP
21-13 TO ALLOW FOR THE DEVELOPMENT OF A NEW
156,877 SQUARE FOOT WAREHOUSE BUILDING TO BE
LOCATED AT 2222 ROSEMEAD BOULEVARD
SUMMARY: APPEAL OF PLANNING COMMISSION RESOLUTION NO. 24-09 RECOMMENDED ACTION: Pursuant to Government Code Section 54955.1 this hearing has been continued to March 4, 2025.
FISCAL/FINANCIAL IMPACT: None
DISCUSSION: None
ATTACHMENT(S):
None
City Council Agenda Report
Agenda Item No. 9.a.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Adrian Garcia, MMC, City Clerk
SUBJECT: APPOINTMENT OF COUNCIL ALTERNATE AND
REPRESENTATIVE TO VACANCIES ON ORGANIZATIONS,
AGENCIES AND SUB-COMMITTEES
SUMMARY: Staff seeks City Council approval of appointments of alternate to fill vacancies from former Councilmember Richard Angel to organizations, agencies and City Sub-Committees.
RECOMMENDED ACTION: Staff Recommends that the City Council discuss and make Appointments.
FISCAL/FINANCIAL IMPACT: None.
DISCUSSION: Appointment of Alternate to replace former Councilmember Richard Angel on the following Organizations, Agencies and Sub-Committees.
Organization/Agencies
1. California Contract Cities Association
2. California Joint Powers Insurance Authority
3. Los Angeles County City Selection Committee
4. Metropolitan Transit Authority
5. San Gabriel Valley Council of Governments
6. San Gabriel Valley Economic Partnership
7. LA County Sanitation Districts No. 15
8. Southeast Area Animal Control Authority
9. Southern California Assocation of Governments
Sub-Committees
10. New Temple Park Rehabilitation Project
ATTACHMENT(S):
A. COUNCIL ALTERNATE LIST
ALTERNATE LIST
No. Organization Meeting
Date/Time
Delegate Alternate Notes Stipend Form 700
Y/N
1 California Contract Cities
Assoc.
17315 Studebaker Rd., Ste.
210
Cerritos, CA 90703
Contact: Marcel Rodarte,
Executive Director
Email:
[email protected]
Frank Rodarte, Administrative
Specialist
Email: [email protected]
PH: 562-622-5533
www.contractcities.org
3 rd Wed of
each month,
6:30 pm,
various
locations
Councilman
Manuel
Acosta
(Appt’d
1-24-23)
Statewide
organization to
promote legislation
favorable to
Contract Cities. We
are a member city
$100 N
2 California Joint Powers
Insurance Authority
8081 Moody Street
La Palma, CA 90623
Veronica Ruiz
[email protected]
562-467-8736
www.cjpia.org
Board of
Director
meeting held
annually in
July
Mayor
Gloria
Olmos
Consortium of
cities for selfinsurance.
Council sits on the
Board of Directors
board.
$100 for voting
delegates &
mileage
reimbursement
for travel to
and from
annual
meeting (Form
to be
completed and
submitted to
CJPIA)
N
No. Organization Meeting
Date/Time
Delegate Alternate Notes Stipend Form 700
Y/N
3 Los Angeles County City
Selection Committee
500 W. Temple Street
Room B50
Los Angeles, CA 90012
PH: 213-974-1431
[email protected]
www.cityselection.lacounty.gov
Meetings "oncall"Mayor
Gloria
Olmos
Mayor must
serve as the
Delegate
Appoint City rep to
boards, agencies,
and commissions;
agencies; nominate
for appointment
members to the
California Coastal
Commission.
No N
4 Metropolitan Transit Authority
1 Gateway Plaza
Los Angeles, CA 90012
Contact: Michelle Jackson, MTA
Board Secretary
www.metro.net
PH: 213-922-6000
4 th Thursday of
each month,
9:30 am
Mayor
Gloria
Olmos
Transportation
planner and
coordinator for more
than 9.6 million
people within its
1,433 square mile
service area.
No N
5 San Gabriel Valley Council of
Governments (COG)
1000 South Fremont Ave
Unit #42, BLDG A10N, Ste. 10-
210
Alhambra, CA 91803
Contact: Stephanie Hernandez
[email protected]
www.sgvcog.org
PH: 626-457-1800
3 rd Thursday of
each month,
6:00 pm
Mayor
Gloria
Olmos
A Joint Powers
Authority comprised
of the 31 member
cities with the
authority to raise
revenues and share
liability with every
city in the Valley.
$50.00
per
meeting.
Y
For 2023
filing: under
Jurisdictionon Form
700 Check
“other” and
write in
Agency
Jurisdiction
6 San Gabriel Valley Economic
Partnership
4900 Rivergrade Rd. Ste. A310
Irwindale, CA 91706
PH: 626-856-3400
www.valleyconnect.com
2 nd Wednesday
in January,
March, May,
July,
September,
and November
(Board of
Directors only)
Mayor
Gloria
Olmos
Sustain and build
the regional
economy for
the benefit of 31
cities, chambers of
commerce,
academic
institutions,
businesses and
residents.
No N
No. Organization Meeting
Date/Time
Delegate Alternate Notes Stipend Form 700
Y/N
7 LA County Sanitation Districts
Sanitation District No. 15
1955 Workman Mill Road
Whittier, CA 90607
Contact: Kim Christensen
[email protected]
PH: 562-908-4288 ext. 1101
www.lacsd.org
4 th Wednesday
of each month,
1:30 pm
Mayor
Gloria
Olmos
Mayor must
serve as
the
Delegate
Represent City on
all affairs regarding
sewer, water
reclamation, waste
disposal and landfill.
$125 per
meeting
Y
8 Southeast Area Animal Control
Authority
9777 SEAACA Street
Downey, CA 90241
Contact: Cathy Kyle
[email protected]
PH: 562-803-3301 ext. 221
www.seaaca.org
3 rd Thursday of
each month,
2:00 pm
Mayor
Gloria
Olmos
Consortium of cities
for animal control
purposes.
$225 per
meeting
Y
9 Southern California Assoc. of
Governments (SCAG)
900 Wilshire Blvd, Ste. 1700
Los Angeles, CA 90017
Contact: Maggie Aguilar
[email protected]
PH: 213-630-1420
www.scag.ca.gov
Contact Yvette Macias,
Government Affairs Officer for
San Gabriel Valley, San
Fernando Valley and City of Los
Angeles
PH: (951) 214-9220.
1 st Thursday of
each month,
12:00 pm for
Regional Reps
only, our rep is
Margaret
Clark,
Councilmember
with City of
Rosemead
Mayor
Gloria
Olmos
only
General
Assembly
which
meets once
a year, 1st
Thursday,
in the
month of
"May" in
Palm
Desert
an alternate
only for
attending
the General
Assembly
Addresses regional
transportation and
land use.
Notes: Members
represented by
Districts, 191
Members, Elections
every two years,
No Form 700
ONLY if
they attend
the
General
Assembly
in "May"
then they
would file
an
assuming
and
leaving for
that day,
per FPPC.
Sub-Committees
No. Organization Meeting
Date/Time
Representative Representative Notes Stipend Form 700
Y/N
10 Sub-Committee for New
Temple Park Rehabilitation
Project
Meetings “oncall”Mayor Gloria
Olmos
No N
City Council Agenda Report
Agenda Item No. 9.b.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Ariana De La Cruz, Director of Community Services SUBJECT: CONSIDERATION AND APPROVAL OF THE 2025 BAND
PERFORMANCES FOR THE NIGHT MARKETS, FIREWORK
FESTIVAL AND FOURTH OF JULY CELEBRATION
SUMMARY: Staff is requesting approval of the 2025 Night Markets, Firework Festival, and the Fourth of July Celebration band performances.
RECOMMENDED ACTION: Staff recommend City Council consider and approve the 2025 Night Markets, Firework Festival, and Fourth of July Celebration band performances.
FISCAL/FINANCIAL IMPACT: The 2025 City Special Events Calendar includes 10 Night Markets, from the total Night Markets 4 are included in the Fiscal Year (FY) 2024-25 special events budget and the remaining 6 will be proposed in FY 2025-26 budget deliberations.
The funding for the 2 Fourth of July Celebration events scheduled on July 3, 2025 and July 4, 2025, will be proposed in FY 25-26 budget deliberations.
The cost to host a live 2-hour band performance at a City event averages between $1,600.00 to $2,000.00. This amount includes the performer's providing the audio system with installation and management.
DISCUSSION: At the November 12, 2024 City Council Meeting, the City Council approved the City's 2025 Special Events Calendar which includes 10 Night Markets, the Firework Festival and the Fourth of July Celebration. The events are scheduled to feature a live 2-hour band performance in each respective event.
The live entertainment featured at these events encourage the public to bring out their lawn chairs to enjoy music or dance the night away while celebrating community, music and the vibrant spirit that defines South El Monte in a safe and family friendly environment.
In efforts to engage the community, staff conducted a survey on the City's social media accounts requesting band recommendations for the City's upcoming events. The survey results have been listed and detailed in order based on the highest level of popularity in Attachment A, 2025 Band Survey Results.
Furthermore, staff compiled the survey results into a recommended list for the 2025 events referenced as Attachment B, 2025 City Event Band Recommendation List. To ensure the performer's availability on desired dates, staff is seeking City Council's direction and approval to proceed with scheduling the approved bands accordingly.
ATTACHMENT(S):
A. 2025 Band Survey Results
B. 2025 City Event Band Recommendation List
Attachment A
2025 Band Survey Results
Band Genre Price Survey Source
1. Soto Latin, Funk, R&B, and
Dance
$2,000.00 for 2 hr set Top Facebook and
Instagram
recommendation; has
performed in the past.
2. Suave Jazz, Rock, Swing,
R&B, Cumbia,
Merengue, Salsa, and
ChaCha.
$1,700.00 for 2 hr set Top Facebook and
Instagram
recommendation; has
performed in the past.
3. Cold Duck Latin Jazz Cover Bands $1,800.00 for 2 hr set Facebook and Instagram; has performed in past
concert
4. Ace Band Pop Rock, R&B, 80’s
Dance
$1,700.00 for 2 hr set Facebook: Direct message
from band; has performed
in past concert
5. Chico Band Latin, Oldies, Latin
Rock, Cumbias
$ 1,700.00 for 2 hr set Facebook: Direct message
from band; has performed
in past concert
6. Leather and
Lace
Oldies and Rock $1,200.00 for 2 hr set Instagram
recommendation; has
performed in past concert
7. The Band
Smooth Touch
Latin, Oldies, Latin
Rock, Cumbias
$1,800.00 for 2 hr set Instagram
recommendation
8. Versatil
Melodia
Cumbias, Latin Rock,
Latin top 40’s
$2,300.00 for 2 hr set Facebook: Direct message
from band; has performed
in past concert
9. The Impulse
Band
70’s and 80’s Dance,
top 40, R&B, Old
School, Latin, and
Classic Rock
$1,000.00 for 2 hr set Facebook: Direct message
from band; has
performed in past
concert
10. TIERRA – The
Legacy
Continues
Latin, Rock, Pop, Jazz,
R&B, and Salsa
$4,500.00 for 1.5 hr set Facebook and Instagram
recommendation; has
performed in the past.
11. Rhythm
Jukebox
Latin, Oldies, Latin
Rock, Cumbias
$1,700.00 for 2 hr set Facebook
recommendation
12. The Platinum
Beat
Top 40, Latin Rock, Pop
90’s
$1,600.00 for 2 hr set Instagram: Direct message
from band
13. Ace Band Pop Rock, R&B, 80’s
Dance
$1,700.00 for 2 hr set Direct message from
band; has performed in
concert
14. The Flashbax Radical 80’s and New
Wave
$1700.00 for 2 hr set Direct Instagram message
from Band; has performed
in the past
15. Pulp Vixen –
Female Fueled
Music
Rock, Top 40, Dance,
Latin, and 80’s
$1,600.00 for 2 hr set Facebook and Instagram
recommendation
16. Bump Town
Band
Latin, Rock, Pop, Jazz,
R&B, and Salsa.
$1,600.00 for 2 hr set Reached out to City Staff
17. The Jolly
Corks
Multi Decade Tribute
Band
the 60s, 70s, 80s 90s
and 2000s
1,300.00 for 2 hr set Reached out to City Staff
18. Area80’s 80’s Cover Band- Retro
Nu-wave 80s
$1,300.00 for 2 hr set Reached out to City Staff
19. DW3 Funk, Soul, Jazz $1,400.00 for 2 hr set Instagram Recommendation
20. Mariachi
Divas
Mariachi $1,800.00 for 2 hr set Facebook
Recommendation
Attachment B
2025 City Event Band Recommendation List
Event Date Recommended Band
April Night Market Thursday, April 3, 2025 Chico Band
May Night Market Thursday, May 1, 2025 Versatil Melodia 1 st Summer Concert Thursday, June 12, 2025 Cold Duck
2 nd Summer Concert Thursday, June 26, 2025 The Band Smooth Touch Firework Festival Thursday, July 3, 2025 Ace Band
Fourth of July Celebration Friday, July 4, 2025 1. Jolly Corks
2. Pulp Vixen
3 rd Summer Concert Thursday, July 17, 2025 Impulse Band 4 th Summer Concert Thursday, July 24, 2025 Suave
5 th Summer Concert Thursday, August 7, 2025 Leather and Lace 6 th Summer Concert Thursday, August 28, 2025 Soto
September Night Market Thursday, September 11,
2025
Bumptown
October Night Market Thursday, October 3, 2025 DW3
City Council Agenda Report
Agenda Item No. 11.a.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Dianna Gomez, Sr. Executive Assistant to City Council/Community Liaison
SUBJECT: CORRESPONDENCE FROM THE JETS ORGANIZATION
REQUESTING FUNDS FOR THEIR VOLUNTEER BANQUET
SUMMARY: The Jets Football and Cheer Organization is requesting funding for their 2024-2025 End of Season Banquet. The Contribution would be used to purchase thank you gifts and lunch for the 40 volunteers.
RECOMMENDED ACTION: Staff recommends the City Council receive and consider request.
FISCAL/FINANCIAL IMPACT:
DISCUSSION:
ATTACHMENT(S):
A. Jets Correspondence
February, 2025
City of South El Monte Council Members,
As our 2024-25 Jets season has come to an end we would like to ask the city of South El Monte to kindly contribute to our end of season volunteer give back. I was hoping for a more elaborate gift along with a banquet for all participants and our volunteers, however with the cost being so high on everything and limited funds available we will have to be mindful of how our money is spent. I would like to have these funds available for a special something to our staff for not only volunteering countless hours but also paying their own fees to be a volunteer within our program. Such fees are required to take online courses, livescan and or CPR classes. Your contribution will definitely make a difference in assisting with making this a bit easier on our volunteers. I would like to give back by providing lunch or a small appreciation gift. We have over 40 staff members. Your funds will definitely help take some financial burden off and I can work with the remainder. Once again Thank you for always supporting our program and taking the time to review this request.
Thank you,
Blanca V
EM/SEM Jets President
626.297.0036
City Council Agenda Report
Agenda Item No. 11.b.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Dianna Gomez, Sr. Executive Assistant to City Council/Community Liaison
SUBJECT: CORRESPONDENCE FROM LOCAL SOUTH EL MONTE
RESIDENT FABIOLA QUEZADA REQUESTING
SPONSORSHIP FOR HER SON DAMIAN FERNANDEZ, WHO
HAS BEEN SELECTED TO PARTICIPATE IN THE USA 2025
PAN AM GAMES IN MEXICO, AND THE 2025
INTERNATIONAL WORLD TAEKWONDO CADET
TOURNAMENT IN DUBAI MAY 2025
SUMMARY:
RECOMMENDED ACTION:
FISCAL/FINANCIAL IMPACT:
DISCUSSION:
ATTACHMENT(S):
A. Correspondence
City Council Agenda Report
Agenda Item No. 12.a.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY:
SUBJECT: Councilmember Rudy Bojorquez
1. Discussion/action to Terminate Contract with EM/SEM
Chamber of Commerce.
2. Discussion/action to Direct staff to come back with
options for Business Association services.
SUMMARY:
RECOMMENDED ACTION:
FISCAL/FINANCIAL IMPACT:
DISCUSSION:
ATTACHMENT(S):
None
City Council Agenda Report
Agenda Item No. 12.b.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Dianna Gomez, Sr. Executive Assistant to City Council/Community Liaison
SUBJECT: Mayor Gloria Olmos
1. Consider re-instating a city skateboard competition to be launched in May 2025.
2. Consideration of a Table Sponsorship to the Temple
Station Sherriff's Outreach Foundation 1st Annual
Awards Gala $1,200.
SUMMARY:
RECOMMENDED ACTION:
FISCAL/FINANCIAL IMPACT:
DISCUSSION:
ATTACHMENT(S):
A. Sheriffs
City Council Agenda Report
Agenda Item No. 12.c.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Dianna Gomez, Sr. Executive Assistant to City Council/Community Liaison
SUBJECT: COUNCILMEMBER MANUEL ACOSTA
1. Consideration of recognizing and supporting South El Monte Youth Resident Damian Fernandez, local Dean L.
Shively student who won a spot in the USA National
Taekwondo Team and will be participating in the 2025
Pan Am Games in Mexico, and the 2025 International
World Taekwondo Cadet Tournament in Dubai.
2. CERT (Community Emergency Response Team)/ SEM
Disaster Council Team Clarification and call for
participation.
3. Discussion/Direction Regarding Beat the Beat the
Streets-Los Angeles funds Request.
SUMMARY:
1. Consideration of recognizing and supporting South El Monte Youth Resident Damian Fernandez, local Dean L. Shively student who won a spot in the USA National Taekwondo Team and will be participating in the 2025 Pan Am Games in Mexico, and the 2025 International World Taekwondo Cadet Tournament in Dubai.
2. CERT (Community Emergency Response Team)/ SEM Disaster Council Team Clarification and call for participation.
On the January 28, 2025 City Council meeting, an item regarding emergency preparedness was discussed. To clarify a little further, there are two groups that are focused on South El Monte’s emergency response: South El Monte Disaster Council Team, and the Community Emergency Response Team (CERT). The SEM Disaster Council Team is made up of city staff and two councilmembers and
has recently received a $150,000 grant to update the Hazard Mitigation Plan (HMP) and the Emergency Operation Plan (EOP) due to the local wildfires that occurred in January 2025 and encompasses all Emergency Preparedness Discussion including CERT trainings.
The South El Monte CERT Team is a public entity and encourages residents and community members to join. The CERT program educates volunteers about disaster preparedness for the hazards that may occur in South El Monte. Note the emphasis on volunteers. The training requires three 8-hour sessions in order to complete and obtain certification. The CERT program requires a minimum of 5 Community members to be officially recognized as a team. Therefore, any community members interested in participating, please contact the City of South El Monte. All are welcome!
3. Discussion/Direction Regarding Beat the Beat the Streets-Los Angeles funds Request.
On the January 14, 2025, City Council meeting, Mayor Pro Tem Hector Delgado requested $15,000 for his wrestling program called South El Monte Beat the Streets. At the following meeting on January 28, the council approved his request.
On the same meeting (1/28/25), on my agenda, I asked that a letter be provided to the city South El Monte formally requesting the money. As a result, a letter was submitted and a copy was provided to the city council. Upon review of the letter, the actual name of the organization is Beat the Streets-Los Angeles, Inc., and it is headquartered in downtown Los Angeles. Staff should be directed to conduct research and provide details of the organization’s finances and disclosures.
RECOMMENDED ACTION: Discussion and/or action.
FISCAL/FINANCIAL IMPACT:
DISCUSSION:
ATTACHMENT(S):
None
Successor Agency Agenda Report
Agenda Item No. 19.a.
DATE: February 18, 2025
TO: Honorable Chairperson and Members of the Board
APPROVED BY: Rene Salas, Executive Director
SUBMITTED BY: Adrian Garcia, MMC, City Clerk
SUBJECT: CONSIDERATION AND APPROVAL OF THE SUCCESSOR
AGENCY MEETING MINUTES FOR JANUARY 28, 2025
SUMMARY: Staff is requesting approval of the Minutes of the January 28, 2025, Successor Agency Meeting.
RECOMMENDED ACTION: Staff is requesting approval of the Minutes of the January 28, 2025, Successor Agency Meeting.
FISCAL/FINANCIAL IMPACT:
DISCUSSION:
ATTACHMENT(S):
A. DRAFT SA Minutes 1-28-25
CITY OF SOUTH EL MONTE
ADJOURNED SUCCESSOR AGENCY MEETING MINUTES
Tuesday, January 28, 2025 - 6:00 p.m.
1415 Santa Anita Ave., South El Monte, CA 91733
Successor Agency Meeting Immediately Followed Regular City Council Meeting.
Pursuant to Government Code Section 54952.3, Board Members do not receive any compensation or stipend for attending the Successor Agency meeting.
Chair Olmos called the meeting to order at 9:41 p.m.
16. CALL TO ORDER AND ROLL CALL
PRESENT: Board Member(s): Acosta, Bojorquez, Rodriguez, Vice Chair Delgado, and Chair Olmos
ABSENT: Board Member(s): None
STAFF PRESENT: Rene Salas, Executive Director, Susie A. Altamirano, Interim General Counsel; Adrian Garcia, Secretary; Masami Higa, Treasurer; Guillermo Arreola, Director of Community Development; Iyob Tessema, Director of Human Resources and Risk Management; Andres Gonzalez, Senior Public Works Analyst; and Sabrina Muhne, Deputy City Clerk.
Zoom was provided for the Public to participate during public comment via teleconference.
17. APPROVAL OF AGENDA
Motion by Vice Chair Delgado, seconded by Board Member Bojorquez, to approve the agenda. Motion carried 5-0, by the following vote:
AYES: Board Member(s): Acosta, Bojorquez, Vice Chair Delgado, and Chair Olmos
NAYS: Board Member(s): None
ABSTAIN: Board Member(s): None
18. PUBLIC COMMENTS
Chair Olmos opened Public Comment.
There being no public comment, Chair Olmos closed public comment.
19. CONSENT CALENDAR
Motion by Board Member Bojorquez, seconded by Board Member Acosta, to approve the Consent Calendar. Motion carried 5-0, by the following vote:
CONSENT CALENDAR (CONTINUED)
AYES: Board Member(s): Acosta, Bojorquez, Vice Chair Delgado, and Chair Olmos
NAYS: Board Member(s): None
ABSTAIN: Board Member(s): None
19.a. Approved the Regular Successor Agency Meeting Minutes of October 22, 2024.
20. EXECUTIVE DIRECTOR'S AGENDA – None
21. ADJOURNMENT OF SUCCESSOR AGENCY MEETING
There being no further business coming before this body, at 9:43 p.m. Chair Olmos adjourned the meeting.
Minutes prepared by Sabrina A. Muhne, Deputy City Clerk. ___________________________ ______________________
Adrian Garcia, MMC, City Clerk Gloria Olmos, Mayor
City Council Agenda Report
Agenda Item No. 19.b.
DATE: February 18, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Teresa Garcia, Accounting Manager
SUBJECT: COUNCIL TO RECEIVE AND FILE SUCCESSOR AGENCY TO THE SOUTH EL MONTE IMPROVEMENT DISTRICT’S
APPROVED RECOGNIZED OBLIGATION PAYMENT (ROP)
SCHEDULE FOR THE ANNUAL PERIOD JULY 1, 2025
THROUGH JUNE 30, 2026 (“ROPS 25-26”)
SUMMARY: On January 13, 2025, the County Oversight Board approved the Successor Agency’s ROPS 25-26 by adopting Resolution No. OB 25-1. Staff requests City Council receive and file ROPS 25-26.
RECOMMENDED ACTION: Staff recommends City Council receive and file ROPS 25-
26. FISCAL/FINANCIAL IMPACT: The fiscal impact to the City of South El Monte General Fund will be an administrative cost reimbursement revenue of $115,388 for fiscal year 2025-26.
DISCUSSION: The Successor Agency to the South El Monte Improvement District (SA) is responsible for winding down the activities of the former Redevelopment Agency (RDA). In accordance with ABx1 26, the RDA was dissolved on February 1, 2021 and replaced with the SA. The SA makes payments required to complete enforceable obligations, performs duties pursuant to the enforceable obligations, and comply with ABx1 26, AB 1484, and SB 107.
The South El Monte’s Oversight Board to the SA was dissolved by operation of law (Government Code section 34179(j), which specifies that on and after July 1, 2018, in each county where more than one oversight board was created, there shall be only one Oversight Board, which is now the County Oversight Board (https://lacob.lacounty.gov/).
South El Monte SA staff serves as staff to the County Oversight Board. On January 13, 2025, the County Oversight Board approved the SA’s ROPS 25-26 by adopting Resolution No. OB 25-1 (Attachment A). The ROPS was approved in order for the South
El Monte SA staff to make enforceable obligation payments and to comply with ABx1 26, AB 1484, and SB 107.
ATTACHMENT(S):
A. LA County Oversight Board Resolution No. OB 25-1 (ROPS 25-26)
Attachment 1
RESOLUTION NO. OB 25-1
A RESOLUTION OF THE LOS ANGELES COUNTY FIRST
SUPERVISORIAL DISTRICT CONSOLIDATED OVERSIGHT BOARD
APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE
FOR THE FISCAL PERIOD FROM JULY 1, 2025 THROUGH JUNE 30, 2026 OF THE SUCCESSOR AGENCY TO THE SOUTH EL MONTE
IMPROVEMENT DISTRICT AND TAKING RELATED ACTIONS
RECITALS:
WHEREAS, pursuant to Health and Safety Code Section 34177(o), the Successor Agency to the South El Monte Improvement District (the “Successor Agency”) must prepare a Recognized Obligation Payment Schedule listing the anticipated payments for enforceable obligations to be made by the Successor Agency during the fiscal period from July 1, 2025 through June 30, 2026 (“ROPS 25-26”) and submit ROPS 25-26 to the oversight board of the Successor Agency (the “Oversight Board”) for approval; and
WHEREAS, pursuant to Health and Safety Code Section 34177(l)(2)(C) and Section 34177(o)(1), the Successor Agency must: (i) submit the Oversight Boardapproved ROPS 25-26 to the DOF, the Office of the State Controller, and the County Auditor-Controller no later than February 1, 2025, and (ii) post a copy of the Oversight Board-approved ROPS 25-26 on the Successor Agency’s website; and
NOW, THEREFORE, THE LOS ANGELES COUNTY FIRST SUPERVISORIAL
DISTRICT CONSOLIDATED OVERSIGHT BOARD DOES HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS:
Section 1. The above recitals are true and correct and are a substantive part of this Resolution.
Section 2. The Oversight Board hereby approves the proposed ROPS 25-26, substantially in the form attached hereto as Exhibit A. Staff of the Successor Agency is hereby authorized and directed to: (i) submit a copy of Oversight Board-approved ROPS 25-26 to the DOF, the Office of the State Controller, and the County AuditorController and (ii) post a copy of the Oversight Board-approved ROPS 25-26 on the Successor Agency’s Internet website (being a page on the Internet website of the City of South El Monte).
E. Alcantar; S. Koffroth; W. Rojas; Y. Duarte-White
None
W. Rehman; T.S. Rosnick
None
South El Monte
Recognized Obligation Payment Schedule (ROPS 25-26) - ROPS Detail July 1, 2025 through June 30, 2026
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
25-26
Total
ROPS 25-26A (Jul - Dec)
25-26A
Total
ROPS 25-26B (Jan - Jun)
25-26B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
$25,553,973 $2,267,274 $- $- $- $1,802,122 $57,694 $1,859,816 $- $- $- $349,764 $57,694 $407,458 7 Contracted
Services for
Bonds
Professional
Services
07/01/
2006
08/01/2036 Urban
Futures,
Inc.
Consultant
for Bond
Disclosure
Reports
90,000 N $7,500 - - - 3,750 - $3,750 - - - 3,750 - $3,750 9 Banking Fees Fees 07/27/
2005
08/01/2036 U.S. Bank Bank Trust
Fee
73,320 N $6,110 - - - 3,055 - $3,055 - - - 3,055 - $3,055 11 Administrative
Costs
Admin
Costs
02/01/
2012
08/01/2036 Employees Full-time
salaries
and
benefits
1,384,656 N $115,388 - - - - 57,694 $57,694 - - - - 57,694 $57,694 36 2014 Tax
Allocation
Bonds Series
A
Bonds
Issued After
12/31/10
07/02/
2014
08/01/2036 U.S. Bank Bonds
issued to
refund
outstanding
Series
2008A
Bonds
9,147,369 N $265,488 - - - 132,744 - $132,744 - - - 132,744 - $132,744 48 2015 Tax
Allocation
Bonds Series
A
Bonds
Issued After
12/31/10
05/13/
2015
08/01/2031 U.S. Bank Bonds
issued to
refund
outstanding
Series
2005A
Bonds
11,182,850 N $407,400 - - - 229,075 - $229,075 - - - 178,325 - $178,325 49 2015 Tax
Allocation
Bonds Series
B
Bonds
Issued After
12/31/10
05/13/
2015
08/01/2026 U.S. Bank Bonds
issued to
refund
outstanding
Series
2005B
Bonds
1,430,500 N $716,500 - - - 702,500 - $702,500 - - - 14,000 - $14,000 52 Subordinate
Taxable Tax
Allocation
Refunding
Bonds Series
2019
Refunding
Bonds
Issued After
6/27/12
10/01/
2019
08/01/2027 U.S.Bank Bonds
Issued to
refund
outstanding
2007
Series A
Taxable
Bonds
2,245,278 N $748,888 - - - 730,998 - $730,998 - - - 17,890 - $17,890
South El Monte
Recognized Obligation Payment Schedule (ROPS 25-26) - Report of Cash Balances July 1, 2022 through June 30, 2023
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 22-23 Cash Balances
(07/01/22 - 06/30/23)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/22)
RPTTF amount should exclude "A" period distribution
amount.
(63,977) As reported in ROPS 24-25.
2 Revenue/Income (Actual 06/30/23)
RPTTF amount should tie to the ROPS 22-23 total
distribution from the County Auditor-Controller
2,017,185 2022-23 Determination Letter approved
distribution.
3 Expenditures for ROPS 22-23 Enforceable Obligations
(Actual 06/30/23)
2,159,725 22-23A POP and 22-23B POP and
Authorized Administrative RPTTF.
4 Retention of Available Cash Balance (Actual 06/30/23) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
5 ROPS 22-23 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 22-23 PPA
form submitted to the CAC
No entry required
6 Ending Actual Available Cash Balance (06/30/23)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $- $(206,517)