South El Monte City Council
June 17, 2025

Gloria Olmos, Mayor/Chair
Hector Delgado, Mayor Pro Tem/ Vice Chair
Manuel Acosta, Councilmember/
Boardmember
Rudy Bojorquez, Councilmember/
Boardmember
Larry Rodriguez, Councilmember/
Boardmember
Rene Salas, City Manager/Executive
Director
Susie A. Altamirano, City
Attorney/General Counsel
Adrian Garcia, City Clerk/Secretary
Masami Higa, Director of
Finance/Treasurer

CITY OF SOUTH EL MONTE

REGULAR MEETING OF THE SOUTH EL MONTE CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE SOUTH EL MONTE IMPROVEMENT DISTRICT AGENDA
June 17, 2025, 6:00 PM
1415 Santa Anita Avenue, South El Monte, CA 91733

PUBLIC COMMENT
Those wishing to participate during Public Comment may do so in person at the South El Monte City Hall Council Chambers, or may submit written public comments by emailing [email protected]. Emailed public comments are due by 5:00 p.m., and should be limited to no more than 250 words. Written public comments will be provided to the City Council and will be part of the record but will not be read aloud.

To participate during public comment via teleconference, see below:

Link: https://us02web.zoom.us/j/86581711880
Webinar ID: 865 8171 1880
Or call in: 1 669 900 6833, when prompted, enter 86581711880#

LIVE STREAMING OF MEETINGS
The City of South El Monte live streams the City Council Meetings over the Internet at https://www.cityofsouthelmonte.org/129/Meeting-Agendas-Minutes. After the meetings, recordings are immediately posted. NOTE: Your attendance at this public meeting may result in the streaming and recording of your image and/or voice.

AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s office at (626) 579-6540 at least 72 hours prior to the meeting.

MEETINGS
The City Council holds regular meetings on the first and third Tuesday of every month.

Regular meetings start at 6 p.m. in the Council Chambers at City Hall, 1415 Santa Anita Avenue, South El Monte, California. Special and Adjourned Regular meetings start time are to be determined.

POSTING LOCATIONS OF AGENDA AND/OR CANCELLATION NOTICES Regular meeting agendas will be posted at least 72 hours before the meeting (GC 54954(a)(1)).

Agenda and Cancellation Notices can be viewed online and are also posted at the following three (3) locations: City Hall located at 1415 Santa Anita Avenue, Senior Center located at 1556 Central Avenue and the Community Center located at 1530 Central Avenue, South El Monte, California.

VIEWING OF AGENDA PACKETS
Full agenda packet can be viewed either at
https://www.cityofsouthelmonte.org/129/Meeting-Agendas-Minutes or in the City Clerk’s Office during normal business hours Monday through Thursday, 7:00 a.m. to 5:30 p.m.

Closed on Fridays and major holidays.

ISSUES RELATED TO AGENDA
For issues related to the agenda, including a disability-related accommodation necessary to participate in this meeting, please contact:

Adrian Garcia, MMC, City Clerk
Ph (626) 443-4928
Cell (626) 926-3071
Sabrina A. Muhne, Deputy City Clerk
Ph (626) 652-3121
Cell (626) 374-1998

LEVINE ACT DISCLOSURE
Pursuant to the Levine Act (Govt Code Section 84308), any party to a permit, license, contract, or other entitlement before the City Council is required to disclose on the record any campaign contribution, including aggregated contributions, of more than $500 made by the party or the party's agents within the preceding 12 months to any City official. Participants and agents are requested to make this disclosure as well. The disclosure should be made when the agenda item is called and must include the name of the party, participant, or agent, and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made. Council Members are also required to make such disclosures and recuse themselves.

CONFLICT OF INTEREST
City Council Members with a conflict of interest under the Political Reform Act are required to make disclosure of financial interest when the item is called and recuse themselves.

AGENDA BEGINS ON THE FOLLOWING PAGE

1. ROLL CALL
Councilmembers/Boardmembers: Acosta, Bojorquez, Rodriguez, Mayor Pro Tem/Vice Chair Delgado, and Mayor/Chair Olmos

2. PLEDGE OF ALLEGIANCE
Councilmember Manuel Acosta

3. INVOCATION
Pastor Benjamin Garrett, Faith Dominion Church

4. PRESENTATIONS

4.a. Certificate of Recognition for long-time South El Monte resident, Ms. Esther De La Rosa, on her 100th Centennial Birthday!!

4.b. Sheriff's Department Report for the Month of May 2025

4.c. Code Enforcement and Public Safety Department Report for the Months of April and May 2025

4.d. Public Works Department Report

5. APPROVAL OF THE AGENDA AND WAIVER OF FULL READING OF

ORDINANCES
By motion of the City Council, this is the time to notify the public of any changes to the agenda, remove items from the consent calendar for individual consideration and/or rearrange the order of the agenda.

6. PUBLIC COMMENT
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Each speaker will be limited to five minutes. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof.

Pursuant to Government Code Section 54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

7. CONSENT CALENDAR - CITY COUNCIL
Items on the consent calendar are considered to be routine and customary and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar.

7.a. CONSIDERATION AND APPROVAL OF THE REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 3, 2025

Staff is requesting approval of Minutes for the June 3, 2025, Regular City Council Meeting.

CONSENT CALENDAR – CITY COUNCIL (CONTINUED)
RECOMMENDED ACTION: Staff is requesting approval of Minutes for the June 3, 2025, Regular City Council Meeting.

7.b. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 25-053, APPROVING WARRANTS FOR THE PERIOD OF JUNE 4, 2025,
THROUGH JUNE 17, 2025

Authorizing payment of City expenditures for the period of June 4, 2025, through June 17, 2025, totaling $1,639,504.96.

RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 25-053, authorizing payment of City expenditures.

7.c. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 25-054, APPROVING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES

AGREEMENT BETWEEN THE CITY OF SOUTH EL MONTE AND

PHOENIX GROUP INFORMATION SYSTEMS FOR CITATION

PROCESSING AND ADMINISTRATION CITATION PROCESSING

SERVICES

Since June 25, 2019, Phoenix Group Information Systems has provided citation processing and administration citation processing services for the City’s Code Enforcement and Public Safety Divisions. Staff is recommending an extension to the current Professional Services Agreement through June 30, 2026, at the current not to exceed amount of $55,000, to allow the City to undergo a Request for Proposals process.

RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 25-054, approving Amendment No. 1 to the Professional Services Agreement for Citation Processing Services between the City and Phoenix Group Information Systems.

7.d. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 25-055 APPROVING AMENDMENT NO. 1 TO THE CONTRACT SERVICES

AGREEMENT BETWEEN THE CITY OF SOUTH EL MONTE AND WGJ
ENTERPRISES INC. (DBA PCI) FOR CITYWIDE STRIPING

MAINTENANCE SERVICES

On April 23, 2024, the City Council awarded an Agreement for Contract Services for citywide striping maintenance services to WGJ Enterprises, Inc. (dba PCI). The Public Works Department Street Maintenance Division has overseen the contract. A request to extend the agreement is being presented to the City Council.

RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 25-055 approving Amendment No. 1 to the Contract Services Agreement between the City and WGJ Enterprises, Inc., for citywide striping maintenance services.

Consent Calendar – City Council Items 7.e. and 7.f. next page.

CONSENT CALENDAR – CITY COUNCIL (CONTINUED)

7.e. APPROVAL TO SOLICIT REQUEST FOR PROPOSALS (RFP) FOR AN

INFRASTRUCTURE VALUATION SERVICE IN ACCORDANCE WITH
GASB 34 AND 51

Staff seeks City Council's approval to solicit proposals from qualified firms to provide an infrastructure valuation service in accordance with GASB 34 and 51.

RECOMMENDED ACTION: Staff recommends City Council approve the RFP for an infrastructure valuation service in accordance with GASB 34 and 51.

7.f. CONSIDERATION AND APPROVAL FOR AUTHORIZATION TO

SOLICIT PROPOSALS THROUGH THE REQUEST FOR PROPOSAL

PROCESS (RFP) FOR A THIRD-PARTY INDEPENDENT REVIEW OF A

MITIGATED NEGATIVE DECLARATION AND RELATED TECHNICAL

STUDIES IN COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.

The City of South El Monte is requesting proposals from qualified professional firms to provide the City with a peer review of a Mitigated Negative Declaration report and related technical studies.

RECOMMENDED ACTION: Staff recommends City Council approve the issuance of a RFP to provide peer review of a Mitigated Negative Declaration (MND) and related technical studies RFP substantially in the form attached to the agenda report, subject to minor revisions by the City Attorney, and authorize the City to solicit proposals.

8. CONSENT CALENDAR - SUCCESSOR AGENCY
Items on the Consent Calendar are considered to be routine and customary and are enacted by a single motion with the exception of items previously removed by a member of the Board during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar.

8.a. CONSIDERATION AND APPROVAL OF THE SUCCESSOR AGENCY MEETING MINUTES FOR APRIL 15, 2025

Staff is requesting approval of the Minutes of the April 15, 2025, Successor Agency Meeting.

RECOMMENDED ACTION: Staff is requesting approval of the Minutes of the April 15, 2025, Successor Agency Meeting.

9. PUBLIC HEARINGS

9.a. CONSIDERATION AND APPROVAL OF THE AB 2561 REQUIREMENTS

Effective January 1, 2025, AB 2561 requires public agencies to monitor and track job vacancies once per fiscal year and before the adoption of the final budget, present information about job vacancy status and the agency’s recruitment and retention efforts at a public hearing before the governing body.

RECOMMENDED ACTION: Staff recommends City Council approve finding from staff that all AB 2561 requirements have been met.

10. GENERAL BUSINESS

10.a. FISCAL YEAR (FY) 2025-2026 ANNUAL BUDGET STUDY SESSION

On June 3rd, 2025, the City held its first FY25-26 Annual Budget Study Session. At that meeting, staff made a presentation to City Council summarizing the General Fund's FY25-26 Proposed Budget, its 5-Year Financial Forecast, and the causes of the main changes in those financial forecasts. The General Fund's FY25-26 Proposed Budget showed a deficit of $448,744 and growing over the next five years. City Council and staff discussed, and agreed that the City must “tighten its belts” before pursuing any additional tax revenues.

RECOMMENDED ACTION: At the June 3rd FY25-26 Annual Budget Study Session, City Council raised various questions and proposed solutions for the City to “tighten its belts”. Staff have gathered information to answer those questions and assessed the feasibility of the solutions proposed. Staff recommends City Council review the answers, discuss, and provide further direction to staff towards finalizing the FY25-26 budget.

10.b. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 25-056, ADOPTING THE CITY'S FISCAL YEAR (FY) 2025-26 GANN

APPROPRIATION LIMIT

A Resolution to approve the FY 2025-26 for the City of South El Monte pursuant to Article XIIIB of the State of California Constitution.

RECOMMENDED ACTION: City staff recommends City Council adopt Resolution No. 25-056, establishing the City’s Appropriation (Gann) Limit at $195,006,820 for FY 2025-26.

10.c. CONSIDERATION OF APPOINTMENTS TO HOMELESS COMMISSION

Appointments to be made to the Homeless Commission, which is a fivemember commission.

RECOMMENDED ACTION: Staff recommends City Council consider appointing five individuals seeking appointment to the Homeless Commission.

11. COMMITTEE REPORTS, INCLUDING AB 1234 REPORTS
AB 1234, section 53232.3(d) requires Members of a legislative body to provide brief reports on meetings attended at the expense of the local agency (i.e., League of California Cities Conferences, ICSC conferences, etc.) at the next regular meeting of the legislative body.

12. CORRESPONDENCE - None

13. COUNCILMEMBERS’ AGENDA

13.a. COUNCILMEMBER MANUEL ACOSTA

1. Discussion/Action: An ordinance be written to mitigate foul odors of tobacco and marijuana smoke.

2. Discussion/Action: Consider holding a Town Hall meeting with experts and organizations that have direct experience with cannabis and the impact cannabis businesses have on a community.

13.b. MAYOR GLORIA OLMOS
Discussion/Action: Consideration of purchasing benches with handles to be placed at the Community Center.

14. CLOSED SESSION

14.a. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION, Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) (one potential case).

15. ADJOURNMENT OF CITY COUNCIL AND SUCCESSOR AGENCY MEETING NEXT REGULAR CITY COUNCIL MEETING:

Tuesday, July 1, 2025, at 6:00 p.m.

CERTIFICATION
I, Adrian Garcia, MMC, City Clerk of the City of South El Monte, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on this June 12, 2025, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at the following locations: City of South El Monte City Hall, Senior Center and Community Center and made available at www.cityofsouthelmonte.org.

Adrian Garcia, MMC

City Council Agenda Report
Agenda Item No. 4.a.

DATE: June 17, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY:

SUBJECT: Certificate of Recognition for long-time South El Monte resident, Ms. Esther De La Rosa, on her 100th Centennial Birthday!! SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

None

City Council Agenda Report
Agenda Item No. 4.b.

DATE: June 17, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Rene Salas, City Manager
SUBJECT: Sheriff's Department Report for the Month of May 2025 SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. SoElMo_May25

South El Monte
May 2025
Crime Statistics

South El Monte
Part I Crime Statistics – May 2021-2025 YTD
South El Monte 1 yr % change 4 yr % change
Homicide NC NC
Rape NC 67%
Aggravated Assault 55% -21%
Robbery 70% 6%
Burglary -16% -22%
Theft -17% -29%
Grand Theft Auto -24% -57%
Arson 150% NC
Total -6% -29%
Homicide Rape Aggravated
Assault
Robbery Burglary Theft Grand Theft Auto Arson
0 5
10 15
20 25
30 35
40 0
2 13
5 10
36 17
0 1
0 9
3 36
33 12
0 0 0
6 3
24 27
18 0 0 0
4 5
14 24
6 0 0
4 5
5 10
17 5
1 South El Monte
2021 2022 2023 2024 2025
Homicide Rape Aggravated
Assault
Robbery Burglary Theft Grand Theft Auto Arson
0 10
20 30
40 50
60 70
80 90
0 3
28 6
24 68
39 0
1 0
15 8
77 61
27 1 0 0
10 7
35 59
33 2
0 0
9 7
20 49
17 0 0
4 21
6 27
52 19
2 South El Monte
2021 2022 2023 2024 2025
Homicide Rape Aggravated
Assault
Robbery Burglary Theft Grand Theft Auto Arson
0 20
40 60
80 100
120
0 4
35 10
43 106
52 1 0 0
18 10
96 89
43 0 0 1
15 10
62 100
41 2
0 0
13 8
28 81
24 0 0
5 25
9 42
67 29
2 South El Monte
2021 2022 2023 2024 2025
Homicide Rape Aggravated
Assault
Robbery Burglary Theft Grand Theft Auto Arson
0 20
40 60
80 100
120
140
0 4
38 13
62 121
73 1 0 0
22 13
124
115
69 1 1 1
22 12
83 121
48 2 0 0
16 9
47 103
37 1 1
5 28
12 48
85 33
5 South El Monte
2021 2022 2023 2024 2025
Homicide Rape Aggravated
Assault
Robbery Burglary Theft Grand Theft Auto Arson
0 20
40 60
80 100
120
140
160
0 3
43 16
76 147
88 1 0 0
30 18
144
137
89 1 1 1
30 16
105
150
61 2 0 0
22 10
70 126
50 1 2
5 34
17 59
105
38 5
South El Monte
2021 2022 2023 2024 2025

South El Monte
Part I Crime Statistics – May 2021-2025 YTD
2021 2022 2023 2024 2025
0 10
20 30
40 50
60 70
80 90
100
83 94
78 53
47 South El Monte
2021 2022 2023 2024 2025
0 20
40 60
80 100
120
140
160
180
200
168
190
146
102
131
South El Monte
2021 2022 2023 2024 2025
0 50
100
150
200
250
300
250
258
230
154
179
South El Monte
2021 2022 2023 2024 2025
0 50
100
150
200
250
300
350
400
311
345
290
213 217
South El Monte
2021 2022 2023 2024 2025
0 50
100
150
200
250
300
350
400
450
373
420
366
280
264
South El Monte

South El Monte
Part I Crime Statistics – 2025 Monthly Breakdown
& Arrests YTD
Homicide Rape Aggravated
Assault
Robbery Burglary Theft Grand Theft
Auto
Arson
0 2
4 6
8 10
12 14
16 18
0 4
5 5
10 17
5 1
SEM - Monthly 2025
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Homicide Rape Aggravated
Assault
Robbery Burglary Theft Grand Theft
Auto
Arson
0 5
10 15
20 25
30 35
40 0
4 5 5
11 17
6 1
0 16
1 16
35 13
1 SEM - Monthly 2025
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
South El Monte January February March April May June July August September October November December Total Homicide 0 0 0 0
Rape 4 0 1 5
Aggravated Assault 5 16 4 25
Robbery 5 1 3 9
Burglary 11 18 13 42
Theft 17 36 14 67
Grand Theft Auto 6 13 10 29
Arson 1 1 0 2
Total 49 85 45 0 0 0 0 0 0 0 0 0 179
Homicide Rape Aggravated
Assault
Robbery Burglary Theft Grand Theft
Auto
Arson
0 5
10 15
20 25
30 35
40 0
4 5 5
11 17
6 1
0 16
1 18
36 13
1 0
1 4
3 13
14 10
0 SEM - Monthly 2025
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
South El Monte YTD
Res Burg 2
Other Burg 57
Petty Theft 46
Grand Theft 38
Theft from Vehicle 21
Arrests
2024 433
2025 343
South El Monte January February March April May June July August September October November December Total Homicide 0 0 0 1 0 1
Rape 4 0 1 0 0 5
Aggravated Assault 5 16 4 3 6 34
Robbery 5 1 3 3 5 17
Burglary 11 18 13 7 10 59
Theft 17 36 14 18 20 105
Grand Theft Auto 6 13 10 4 5 38
Arson 1 1 0 3 0 5
Total 49 85 45 39 46 0 0 0 0 0 0 0 264
Homicide Rape Aggravated
Assault
Robbery Burglary Theft Grand Theft
Auto
Arson
0 5
10 15
20 25
30 35
40 0
4 5 5
11 17
6 1
0 16
1 18
36 13
1 0
1 4
3 13
14 10
0 1
0 3 3
6 18
4 3
SEM - Monthly 2025
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Homicide Rape Aggravated
Assault
Robbery Burglary Theft Grand Theft
Auto
Arson
0 5
10 15
20 25
30 35
40 0
4 5 5
11 17
6 1
0 16
1 18
36 13
1 0
1 4
3 13
14 10
0 1
0 3 3
7 18
4 3
0 0
6 5
10 20
5 0
SEM - Monthly 2025
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

City Council Agenda Report
Agenda Item No. 4.c.

DATE: June 17, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Danilo Batson, Interim Director of Public Works SUBJECT: Code Enforcement and Public Safety Department Report for the Months of April and May 2025
SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. April and May Code Enforcement and Public Safety Reports

City of South El Monte
Code Enforcement Report
April 2025 Recap
Raul Rodriguez
Code Enforcement Supervisor

Code Enforcement Cases
April - 131
Building Code.…………………………… 9
Business……………………………………… 4
Graffiti ( Private Property)..………… 7
Health & Safety …………………………. 2
Homeless .…………………………………… 20
Illegal Dumping/Bulk ………………….. 9/15
Vehicle & Traffic/Parking …………… 2/2
Property Maintenance.……………….. 40
Street Vendors……………………………. 4
Streets & Sidewalks ……………………… 14
Cannabis………….………………………….. 1
Zoning…………………………………………..2

City of South El Monte
Code Enforcement Report
May 2025 Recap
Raul Rodriguez
Code Enforcement Supervisor

Code Enforcement Cases
May - 142
Building Code.………………………….… 18
Business……………………………………… 10
Graffiti ( Private Property)..………… 11
Health & Safety/Public Nuisance…. 7
Homeless .………………………………….. 9
Illegal Dumping/Bulk ………………….. 8/5
Vehicle & Traffic …………….…………… 1
Property Maintenance.……………….. 32
Street Vendors……………………………. 18
Streets Sidewalks/Public Places …. 18
Cannabis/Zoning………………………... 1/1
Prohibited Animals……………………... 3

City of South El Monte
Public Safety Report
May-June 2025 Recap
Joe Martinez
Public Safety Supervisor

Parking Citations
April – 1,048 * Number of Citations issued differs from number of violations listed 24 8
11 12
5 117
4 22
9 30
24 356
1 1
31 0 50 100 150 200 250 300 350 400
80" W PARKED OVER 30…

FOR SALE

DISCONNECTED TRAILER

FIRE LANE

LAWN PARKING
RED

POSTED SIGN

ON SIDEWALK

DOUBLE PARK
18" FROM CURB
15FT FROM HYDRANT

NO CURRENT TAGS

MARKED STALLS
YELLOW
HANDICAP/DISABLED…
* APRIL VIOLATIONS
256
-25
25 75
125
175
225
275
Night Day - Residential
STREET SWEEPING –
419
Night 163
Day -
Residential

Parking Citations
April Continued -
3 1
3 10
22 2
3 1
10 25
3 38
0 5 10 15 20 25 30 35 40 45
TIME (2)HR PARKING
WHITE

BLOCKING THE ACCESS RAMP

FAILURE TO DISPLAY PLACARD

BLOCKING PUBLIC OR PRIVATE DRIVEWAY

OVERWT ON RESTRICTED STREET

EXPIRED REGISTRATION

WITHIN INTERSECTION

NO PARKING OPPOSITE SIDE OF STREET

ALLEY PARKING

PARKING NEAR SIDEWALK ACCESS RAMPS

LICENSE PLATE DISPLAY (FRONT/REAR)
* APRIL VIOLATIONS
Violations 1,195

Parking Citations
May – 905 * Number of Citations issued differs from number of violations listed 36 3
17 6
5 117
3 25
7 48
31 113
14 1
15 0 50 100 150 200 250 300 350 400
80" W PARKED OVER 30…

FOR SALE

DISCONNECTED TRAILER

FIRE LANE

LAWN PARKING
RED

POSTED SIGN

ON SIDEWALK

DOUBLE PARK
18" FROM CURB
15FT FROM HYDRANT

NO CURRENT TAGS

MARKED STALLS
YELLOW
HANDICAP/DISABLED…
* MAY VIOLATIONS
257
-25
25 75
125
175
225
275
Night Day - Residential
STREET SWEEPING –
457
Night 200
Day -
Residential

Parking Citations
May Continued -
10 3
2 20
2 14
5 17
18 2
7 0 5 10 15 20 25
TIME (2)HR PARKING

UNATTENDED VEHICLE

BLOCKING THE ACCESS RAMP

FAILURE TO DISPLAY PLACARD

BLOCKING PUBLIC OR PRIVATE DRIVEWAY

OVERWT ON RESTRICTED STREET

EXPIRED REGISTRATION
22507.8 DP ADMIN FEE

NO PARKING OPPOSITE SIDE OF STREET

ALLEY PARKING

UNLAWFUL PARKING WITHIN A DISABLED ZONE

LICENSE PLATE DISPLAY (FRONT/REAR)
* MAY VIOLATIONS
Violations 998

PUBLIC SAFETY DIVISION
• Implement and Assist with Street Closures for
City Events
• Assist Sheriffs and Fire Department
• Monitor Schools and conduct traffic and
pedestrian control
• Monitor Parks and City Facilities
• Enforce Local, County and State Parking laws
NEW CALIFORNIA PARKING LAW 2025
• CVC 22500 (n) (1) (A) – AB 413 (Discuss and implement bail amount)

City Council Agenda Report
Agenda Item No. 4.d.

DATE: June 17, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Danilo Batson, Interim Director of Public Works SUBJECT: Public Works Department Report
SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. Public Works Maintenance Operations Report Jan-Apr 2025

June 17, 2025
Public Works
Operations Report
Jose Figueroa
Public Works Supervisor

Public Works
Topics:
• Projects & Improvements
• Maintenance & Repairs
• Quarterly Reports

Public Works
24/25 Projects & Improvements
Community Center
• Termite fumigation
• Resurface Basketball Court, installed new
basketball poles, backboards & rims
Shively Park
• New Parking Lot Access Gates
New Temple & Mary Van Dyke Park
• Resurface 4 Basketball Court
• MVD - Installed new basketball poles,
backboards & rims
Public Safety Center
• Reception Area Remodel
Senior Center
• Resurface and Seal Stage Floor
• Replaced all window blinds
Citywide
• Installed 38 LED Stops Signs on all Avenues
• Eliminated 1,862 sidewalk uplifts

Civic Center Basketball Court

Mary Van Dyke Basketball Court

Public Works
Illegal Dumping Count
January-April

Public Works
Illegal Dumping Locations
January-April

Public Works
Pothole Repair Locations
January-April

Public Works
Graffiti removal Locations
January-April

Amounts:
• Illegal Dumping Items 460
• Potholes Repair 127
• Graffities Removal 259
• Poster and Sticker Removal 240
24%
12%
42%
22%
January to April Count
Graffities Potholes
Illegal Dumping Posters/Stickers
Public Works
Maintenance and Repairs
January-April

Bulky Items Pick Up Graffities Removals Pothole Repairs Poster/Stickers Jan
103
Jan
82 Jan
19 Jan
45 Feb
73 Feb
56 Feb
13 Feb
69 Mar
95 Mar
83 Mar
74 Mar
64 Apr
55 Apr
43 Apr
21 Apr
62 January to April count 2025
Public Works
Month by month comparison last quarter

• Streetlight (Edison)
• Traffic Signal (Bear)
Public Works
Quarterly Inspections:

Street Lights Reported Traffic/Safety Lights Reported
Sep
4 Sep
0 Jan
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8 Mar
2 Jun
6 Jun
3 24/25 Quarterly Report

City Council Agenda Report
Agenda Item No. 7.a.

DATE: June 17, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Adrian Garcia, MMC, City Clerk
SUBJECT: CONSIDERATION AND APPROVAL OF THE REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 3, 2025
SUMMARY: Staff is requesting approval of Minutes for the June 3, 2025, Regular City Council Meeting.

RECOMMENDED ACTION: Staff is requesting approval of Minutes for the June 3, 2025, Regular City Council Meeting.

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. DRAFT Reg CC Minutes 06-03-25

CITY OF SOUTH EL MONTE

REGULAR CITY COUNCIL MEETING MINUTES
Tuesday, June 3, 2025 - 6:00 PM
1415 Santa Anita Avenue, South El Monte, California 91733 Mayor Olmos called the meeting to order at 6:00 P.M.

1. ROLL CALL
PRESENT: Councilmember(s): Acosta, Bojorquez, Rodriguez, Mayor Pro Tem Delgado, and Mayor Olmos
ABSENT: Councilmember(s): None
STAFF PRESENT: Rene Salas, City Manager; Susie A. Altamirano, Interim City Attorney; Adrian Garcia, City Clerk; Masami Higa, Director of Finance; Ariana De La Cruz, Director of Community Services; Danilo Batson, Interim Director of Public Works; Gerardo Marquez, Interim Director of Community Development; and Sabrina Muhne, Deputy City Clerk.

Zoom was provided for the public to participate during Public Comment via teleconference.

2. PLEDGE OF ALLEGIANCE – Councilmember Rodriguez led the Pledge of Allegiance.

3. INVOCATION – Pastor Charlie Corum offered the invocation.

4. PRESENTATIONS

4.a. Mayor and City Council presented Certificates of Recognition and Scholarships to the South El Monte High School State of the City 2025 Scholarship recipients.

4.b. Mayor and City Council presented Certificates of Recognition and Scholarships to the Shively Middle School State of the City 2025 Scholarship recipients.

4.c. Mayor and City Council presented Certificates of Recognition to the South El Monte High School Varsity Softball team for their 2025 Mission Valley League (MVL) Title.

4.d. Mayor and City Council presented Certificates of Recognition to the South El Monte High School Varsity Baseball team for their 2025 Mission Valley League (MVL) Title.

4.e. Mayor and City Council received a presentation by Ryan Amick, Vector Ecologist, from the Greater Los Angeles County Vector Control District.

5. APPROVAL OF THE AGENDA AND WAIVER OF FULL READING OF

ORDINANCES
Rene Salas, City Manager, requested to continue Agenda Item 9.a. to the July 1, 2025, Regular City Council Meeting, to provide staff additional time to review sensitive areas and to allow the parcel area maps to be reviewed more consistently.

Motion by Councilmember Acosta, seconded by Mayor Pro Tem Hector Delgado, to approve the agenda as amended. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Rodriguez, Mayor Pro Tem Delgado, and Mayor Olmos
NAYS: Councilmember(s): None
ABSENT: Councilmember(s): None

6. PUBLIC COMMENT
Mayor Olmos opened Public Comment.

1. Dr. Elizabeth Evans, Superintendent, Valle Lindo School District, expressed appreciation for Deputy Day with the students, thanked the Los Angeles County Sheriff’s Department for their quick intervention in an onsite need the past month, and formally requested the City’s support in pursuing the U.S. Department of Justice School Violence Prevention Program grant to upgrade the school district’s communication systems.

2. Maria Morales, resident and member of IHeart El Monte, spoke on secondhand smoke issues in public spaces and housing, and encouraged the City Council to consider clean air environment policies.

3. Guadalupe Tepox, resident and member of IHeart El Monte, expressed concerns on the dangers of second-hand and third-hand smoke for residents living in multiple-unit housing, and urged the City Council to explore policies that protect residents from exposure to smoke in multi-unit housing.

4. Rebecca Diaz, resident, thanked the City Council for their service, and expressed concerns on Agenda Item 9.a.

5. Vincent Diaz, resident, expressed concerns on Agenda Item 9.a.

6. Tony Ozaeta, former resident and a current Unity in the Community member, expressed concerns on Agenda Item 9.a.

7. Robert Yrigoyen, Sr., resident, spoke on the U.S. Department of Justice Drug Enforcement Administration’s National Drug Threat Assessment, and expressed concerns on Agenda Item 9.a.

PUBLIC COMMENT (CONTINUED)

8. Dolores Espinosa, resident, expressed concerns on Agenda Item 9.a., and suggested air purifiers in the schools.

9. Rosario Gonzales, resident, expressed concerns on Agenda Item 9.a.

10. Roseanne Angel, resident, expressed concerns on Agenda Item 9.a. and councilmembers who support the item.

11. Maria Heng, resident, supported the prior speakers and expressed concerns on Agenda Item 9.a.

12. William Gil, resident, expressed concerns on Agenda Item 9.a.

13. Monica Ramos, resident, expressed concerns on Agenda Item 9.a.

14. David Perez, Teens Succeed Intern, South El Monte Library, shared his Drawing for Kids program that he created with library staff.

15. Sil Ruiz, Librarian, South El Monte Library, shared information on the Summer Discovery Reading Program.

16. Denise Silva, resident, expressed concerns on Agenda Item 9.a. and expressed agreement with the prior speakers.

17. Richard Angel, resident, expressed concerns on Agenda Item 9.a.

18. John Ventura, resident, spoke on the City holding a Town Hall meeting, the 2022 election results, and expressed concerns on Agenda Item 9.a.

19. Pastor Patricia Garret spoke on comments she hears from residents regarding marijuana issues.

20. Tammy Acosta, resident, expressed concerns on Agenda Item 9.a.

21. Danny Olmos, resident, spoke on the dangers of marijuana and other drugs, and encouraged the council to think about their vote on Agenda Item 9.a.

22. Eduardo Sauceda, spoke on cannabis laws, Proposition 215, Agenda Item

9.a., the Constitution, medical marijuana use, homelessness, the restrooms at the park, panhandling in the City, and California state law.

There being no further public comments, Mayor Olmos closed Public Comment.

Councilmember Acosta requested direction on setting up a Town Hall meeting.

Mayor Pro Tem Delgado shared that a Town Hall meeting was held five years ago on this topic, and expressed that the item is being continued so resident input can be considered and the item further researched.

PUBLIC COMMENT (CONTINUED)
Councilmember Rodriguez requested clarification on the number of dispensaries in the City and the process to open a dispensary.

Councilmember Acosta further clarified that Agenda Item 9.a. is not about opening marijuana dispensaries, but to establish the legal boundaries.

A cake was presented to Councilmember Rodriguez for his birthday.

At 8:21 p.m., Mayor Olmos called for a recess.

At 8:29 p.m., Mayor Olmos reconvened the City Council Meeting with all councilmembers present.

Agenda Item 11.a. was requested to be moved up. There being no objection, Agenda Item 11.a. was heard at this time.

11. CORRESPONDENCE

11.a. LETTER FROM EL MONTE/SOUTH EL MONTE JETS REQUESTING A

FACILITY FEE WAIVER FOR THE USE OF THE COMMUNITY CENTER,

SENIOR CENTER, MARY VAN DYKE PARK COMMUNITY ROOM, NEW

TEMPLE PARK FIELDS, AND SHIVELY PARK FIELD AND

CONSIDERATION TO WAIVE THE LIGHT FEES AT NEW TEMPLE AND SHIVLEY PARK FOR THEIR 2025 SEASON
Blanca Villa, President, and Jose Guerrero, Vice President, requested the fee waivers to help the program save costs so they can buy equipment for the kids.

Motion by Councilmember Acosta, seconded by Mayor Pro Tem Delgado, to waive the facility reservation fee for the use of the Community Center, Senior Center, Mary Van Dyke Park Community Room, New Temple Park fields and Shively Park field in the amount of $22,270.00, to waive the reservation light fees in the amount of $4,680.00, and to waive the non-waived fees in the amount of $4,784.00. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Rodriguez, Mayor Pro Tem Delgado, and Mayor Olmos
NAYS: Councilmember(s): None
ABSENT: Councilmember(s): None

7. CONSENT CALENDAR
Motion by Mayor Pro Tem Delgado, seconded by Councilmember Bojorquez, to approve the Consent Calendar. Motion passed 5-0, by the following vote:

CONSENT CALENDAR (CONTINUED)
AYES: Councilmember(s): Acosta, Bojorquez, Rodriguez, Mayor Pro Tem Delgado, and Mayor Olmos
NAYS: Councilmember(s): None
ABSENT: Councilmember(s): None

7.a. Approved the Minutes for the Special City Council Meeting of April 29, 2025, and the Regular City Council Meeting of May 6, 2025.

7.b. Adopted Resolution No. 25-046, authorizing payment of City expenditures for the period of May 7, 2025, through June 3, 2025, totaling $1,900,212.18.

7.c. Adopted Resolution No. 25-047, adopting a list of street rehabilitation projects for FY 2025/26 under the Road Repair and Accountability Act of 2017 (SB1).

7.d. Adopted Resolution No. 25-048, accepting the completion of the Aquatics Center Swimming Pool Replastering Project, authorized the City Clerk to send the Notice of Completion for recordation to the Los Angeles County Recorder’s Office, released retention accordingly.

7.e. Adopted and approved the plans and specifications for the City Hall and Council Chamber’s Restroom Remodel (CDBG) Project, approved Resolution No. 25-049, awarding the City Hall and Council Chamber’s Restroom Remodel (CDBG) Project contract to the lowest responsible bidder in an amount of $553,000.00 to Bridgerock Construction, Inc., authorized the City Manager to execute the contract, and authorized fifteen percent (15%) of the total contract amount as contingency allowance to be used if necessary for unforeseen conditions at the City Manager’s discretion.

7.f. Adopted Resolution No. 25-050, extending the term of the Professional Services Agreement with Passive Logic to complete the Project Design and Implementation Services for the City’s Autonomous Building Controls Retrofit Project from July 13, 2024, to June 1, 2026, with no additional compensation.

7.g. Adopted Resolution No. 25-051, extending the term of the Professional Services Agreement with The Energy Coalition to complete the Project Design and Implementation Services for the City’s Autonomous Building Controls Retrofit Project from July 13, 2024, to June 1, 2026, with no additional compensation.

7.h. Waived second reading and adopted Ordinance No. 1283, repealing Chapters 3.20 through 3.36 of the South El Monte Municipal Code.

8. PUBLIC HEARINGS – None

9. GENERAL BUSINESS

9.a. CONTINUED FROM THE MAY 6, 2025, REGULAR CITY COUNCIL

MEETING - UPDATE ON CANNABIS BUFFER ZONE MAPS
This item was continued to the July 1, 2025, Regular City Council Meeting.

9.b. ON-STREET RESIDENTIAL PARKING
Mayor Olmos introduced the item, and Rene Salas, City Manager, introduced Danilo Batson, Interim Director of Public Works, who provided a report.

Discussion ensued on the options of 72-hour limits, marking tires, and further clarification needed regarding monitoring and enforcement of parked vehicles.

Staff was directed to bring this item back after further research.

9.c. FISCAL YEAR (FY) 2025-2026 ANNUAL BUDGET STUDY SESSION Mayor Olmos introduced the item, and Rene Salas, City Manager, introduced Masami Higa, Director of Finance, who provided a report.

Discussion ensued on the contingency plan options, business tax options, current department budget tightening, in-house versus contracted services, reviewing collected fees, software usage, city council’s benefits, revenue-generating sources, Prop A fund options, and voter-approved fees.

Staff was directed to research the options discussed and bring this item back to the next meeting.

9.d. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 25-052,

APPROVING AWARD OF PROFESSIONAL SERVICES AGREEMENT

FOR CITY ATTORNEY SERVICES BETWEEN THE CITY AND

OLIVAREZ MADRUGA LAW ORGANIZATION, LLP
Mayor Olmos introduced the item, and Rene Salas, City Manager, read terms of the agreement.

Motion by Mayor Pro Tem Delgado, seconded by Councilmember Acosta, to adopt Resolution No. 25-052, approving the Professional Services Agreement for City Attorney Services between the City of South El Monte and Olivarez Madruga Law Organization, LLP to provide City Attorney Services to the City, City Council, the Successor Agency and the City’s Boards and Commissions, and to authorize the City Manager to make nonmaterial changes and execute all implementing documents. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Rodriguez, Mayor Pro Tem Delgado, and Mayor Olmos
NAYS: Councilmember(s): None
ABSENT: Councilmember(s): None

10. COMMITTEE REPORTS, INCLUDING AB 1234 REPORTS
Councilmember Acosta announced he attended the following: the Senior Center’s Mother’s Day Luncheon, the SPIRITT Family Centers Blooming Minds event, the California Contract Cities Annual Municipal Seminar, the International Council of Shopping Centers conference, the Memorial Day Ceremony, Deputy Day, the L.A.

County Governance Reform Task Force meeting, and the T-Ball Banquet.

Councilmember Bojorquez announced he attended the following: the Senior Center’s Mother’s Day Luncheon, the California Contract Cities Annual Municipal Seminar, the International Council of Shopping Centers conference, and the Planning Commission Meeting.

Mayor Pro Tem Delgado announced he announced he attended the following: the Senior Center’s Mother’s Day Luncheon, the Susan Rubio Town Hall Meeting, the California Contract Cities Annual Municipal Seminar, the International Council of Shopping Centers conference, the South El Monte High School Golden Eagle Awards and Scholarship Night, the Memorial Day Ceremony, and Deputy Day.

Councilmember Rodriguez announced he attended the following: the Susan Rubio Town Hall Meeting, the International Council of Shopping Centers conference, the T-Ball Banquet, the Memorial Day Ceremony, and the Flags of Valor event.

Mayor Olmos announced she attended the following: the Senior Center’s Mother’s Day Luncheon, the Cinco De Mayo Boxing Show, the Community Services Commission Meeting, the SPIRITT Family Centers Blooming Minds event, the South El Monte/El Monte Chamber of Commerce’s Principal for a Day event with the El Monte Union High School District, an interview with Tony Cabrera from ABC7 for the LA28 Olympics, a Homeland Security luncheon, the Memorial Day Ceremony, an earthquake presentation by seismologist Dr. Lucy Jones, the Planning Commission Meeting, Deputy Day, the California Contract Cities Annual Municipal Seminar, the International Council of Shopping Centers conference, the Memorial Day Ceremony, Deputy Day, the South El Monte High School Golden Eagle Awards and Scholarship Night, Faith Dominion Church’s 10th Anniversary celebration, the T-Ball Banquet, the California Contract Cities Annual Municipal Seminar, the International Council of Shopping Centers conference, and an Association for Los Angeles Deputy Sheriffs (ALADS) luncheon.

At 9:54 p.m., Mayor Pro Tem Delgado left the chambers.

At 9:56 p.m., Mayor Pro Tem Delgado returned to the chambers.

11. CORRESPONDENCE

11.a. LETTER FROM EL MONTE/SOUTH EL MONTE JETS REQUESTING A

FACILITY FEE WAIVER FOR THE USE OF THE COMMUNITY CENTER,

SENIOR CENTER, MARY VAN DYKE PARK COMMUNITY ROOM, NEW

TEMPLE PARK FIELDS, AND SHIVELY PARK FIELD AND

CONSIDERATION TO WAIVE THE LIGHT FEES AT NEW TEMPLE AND SHIVLEY PARK FOR THEIR 2025 SEASON
This item was heard before the Consent Calendar.

11.b. LETTER FROM SERGEANT ERIN LIU FROM TEMPLE SHERIFF'S

STATION REQUESTING A FACILITY FEE WAIVER FOR THE USE OF

THE SENIOR CENTER TO HOST THE EXPLORER SCHOLARSHIP

AWARD CEREMONY
Councilmember Acosta pointed out that the event is at the same time as the Night Market, and councilmembers would not be able to attend both events, and parking might be difficult with both events occurring at the same time.

Motion by Hector Delgado to extend the meeting past 10:00 p.m. There were no objections.

Staff was directed to reach out and see if it was possible for the award ceremony to be moved to a different day, and Council would approve the item with the condition that the event date might be changed.

Motion by Mayor Pro Tem Delgado, seconded by Councilmember Rodriguez, to waive the facility fee requested by Sergeant Erin Lui for the use of the Senior Center Dining Room in the amount of $300.00, and to waive the non-waived fees associated with the reservation in the amount of $896.00. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Rodriguez, Mayor Pro Tem Delgado, and Mayor Olmos
NAYS: Councilmember(s): None
ABSENT: Councilmember(s): None

11.c. LETTER FROM GREATER EAST LOS ANGELES NARCOTICS

ANONYMOUS OF SOUTHERN CALIFORNIA ORGANIZATION

REQUESTING A FACILITY FEE WAIVER FOR THE USE OF THE

COMMUNITY GYMNASIUM AND AMPHITHEATER TO CO-HOST A

BOXING SHOW WITH THE SOUTH EL MONTE BOXING PROGRAM
Motion by Councilmember Acosta, seconded by Mayor Pro Tem Delgado, to waive the requested fees by NASCO for the use of the Community Center Gymnasium and Amphitheater in the amount of $2,400.00, and to waive the nonwaived fees associated with the reservation in the amount of $1,528.00. Motion passed 5-0, by the following vote:

CORRESPONDENCE (CONTINUED)
Item 11.c.

AYES: Councilmember(s): Acosta, Bojorquez, Rodriguez, Mayor Pro Tem Delgado, and Mayor Olmos
NAYS: Councilmember(s): None
ABSENT: Councilmember(s): None

12. COUNCILMEMBERS’ AGENDA

12.a. COUNCILMEMBER MANUEL ACOSTA

1. Discussion/Action: As the city seeks more commercial development in the form of restaurants, it should look at a more diversified plan and attract/encourage entrepreneurial ventures to set up their businesses in South El Monte. Corporate franchises are easy to find. But where can we find non-corporate independent businesses? Is there an organization for entrepreneurs?
Councilmember Acosta summarized his item.

No action was taken on this item.

2. Discussion/Action: With passage of Proposition 36 and the plan for the closure of Men’s Central Jail, the council should consider urging the Los Angeles County Board of Supervisors of re-considering the plan to close the jail or provide an appropriate substitute. Attached is a draft letter for review by the mayor and council, which if agreed upon, can be sent to the Los Angeles County Board of Supervisors.

Councilmember Acosta summarized his item.

There being no objection, by consensus, staff was directed to prepare the letter drafted by Councilmember Acosta.

13. CLOSED SESSION
At 10:12 p.m. Mayor and City Council recessed into Closed Session.

13.a. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Pursuant to Government Code Section 54956.9(d)(2) and 54569(e)(1): One Matter
At 10:34 p.m. Mayor Olmos reconvened the meeting with all councilmembers present.

Susie A. Altamirano, Interim City Attorney, announced City Council discussed Item 13.a., reports were provided, feedback was given, no reportable action.

14. ADJOURNMENT
Mayor Olmos congratulated El Paisano Restaurant for their thirty-three years of business in the City, and would like to honor them at the next meeting.

There being no further business coming before this body, at 10:34 p.m., Mayor Olmos adjourned the meeting in honor of Wilhans Ili, former councilmember, to a Regular City Council Meeting on Tuesday, June 17, 2025, at 6:00 p.m.

Minutes prepared by Sabrina A. Muhne, Deputy City Clerk. ___________________________ ______________________
Adrian Garcia, MMC, City Clerk Gloria Olmos, Mayor

City Council Agenda Report
Agenda Item No. 7.b.

DATE: June 17, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Masami Higa, Director of Finance
SUBJECT: CONSIDERATION AND APPROVAL OF RESOLUTION NO.
25-053, APPROVING WARRANTS FOR THE PERIOD OF
JUNE 4, 2025, THROUGH JUNE 17, 2025
SUMMARY: Authorizing payment of City expenditures for the period of June 4, 2025, through June 17, 2025, totaling $1,639,504.96.

RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 25- 053, authorizing payment of City expenditures.

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. Resolution No. 25-053
B. 6.17.25 Expense Approval Report

ATTACHMENT A

RESOLUTION NO. 25-053

A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL

ALLOWING CERTAIN CLAIMS AND DEMANDS FOR THE
PERIOD OF JUNE 4, 2025, THROUGH JUNE 17, 2025,
TOTALING $ 1,639,504.96.

THE CITY COUNCIL OF THE CITY OF SOUTH EL MONTE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1: That in accordance with Section 37202 of the Government Code, the Finance Director hereby certifies to the accuracy of the following demands and the availability of funds for payment thereof.
_____________________________________
Finance Director
SECTION 2: That the following claims and demands have been audited as required by law and that the same are hereby allowed in the amount hereafter set forth.

CLAIMANT CLAIM PERIOD WARRANT #’S AMOUNT
FY 24/25 Electronic Warrants 6/4/25-6/17/25 DFT0002811-2843 $300,646.08 FY 24/25 Regular Warrants 6/4/25-6/17/25 16525-16650 $1,160,150.86 Payroll Direct Deposit PPE 6/7/25 10165-10286 $171,076.90 Payroll Check PPE 6/7/25 2071-2080 $7,631.12
TOTAL EXPENDITURES RESOLUTION NO. 25-053 $ 1,639,504.96 PASSED, APPROVED, AND ADOPTED this 17th day of June 2025. _____________________________
Gloria Olmos, Mayor
ATTEST:
__________________________________
Adrian Garcia, MMC, City Clerk
Attachment: Exhibit A – Expense Report

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF SOUTH EL MONTE )
I, Adrian Garcia, MMC, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 25-053, was duly passed and approved by the City Council of the City of South El Monte at a regular meeting of said Council held on the 17th day of June 2025, and that said Resolution was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_________________________________
Adrian Garcia, MMC, City Clerk

Vendor Name
AARON MARTINEZANTHONY MERCADOBRIANNA MENDOZACALPROMAX ENGINEERING, INC.CALPROMAX ENGINEERING, INC.CARISSMA BUCIOCHLOE LACLARISSA SPARKSEDUARDO CRUZETHAN MINORGABRIEL CASTILLOISABEL MEDINAJESSICA DIAZJOHNSON TRINHJUAN PALESTINAJUANA HERRERALEILA AGUILARLIGHT & POWER INTERNATIONALMARIA CARDOSOMELANIE GUERRAMICHAEL PENAQIAN ZHANGRICHARD ZAVALASAMANTHA CALDERONADAN MEDINAALEJANDRA SANCHEZALEXA MARIBEL GONZALEZBRADLEY FRANK VAZQUEZBRYANT PATINOCATHERINE THAO VUFELIX TENORIOIRIS GUANJAZLENE MARIE JIMENEZJONATHAN LYLYNN CAT TRANMARISSA EMMA HERNANDEZMERINDA SOMATRA CHEARENE SALASTIAN LU BAITIAN YU BAIT-MOBILE USA INCMASAMI HIGACOUNCIL FOR WATERSHED HEALTH

ATTACHMENT B
Amount

01.0130.1310.5910 16566 06/05/2025 MAY'25 CCCA CONFERENCE/ HOTEL CHARGES REIMB 575.18

68.0900.9000.5968 16567 06/05/2025 MAR'25 COMM OUTREACH GRWY NORTH#408 7,780.95

01.0151.1549.5497 16563 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16564 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0130.1330.5715 16565 06/03/2025 4/21-5/20/25 CITY CELL PHONES 2,543.92

01.0100.1020.5910 16561 06/03/2025 MAY'25 ICSC TRANSPORTATION REIMB 65.00

01.0151.1549.5497 16558 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16559 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16560 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16555 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16556 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16557 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16552 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16553 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16554 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16549 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16550 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16551 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16546 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16547 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16548 06/03/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 250.00

01.0151.1549.5497 16543 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16544 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16545 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16540 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0015.0450.4510.6025 16541 06/02/2025 TERMITE REPAIRS/ CCTR 38,000.0001.0100.1020.5180 16542 06/02/2025 MEDICAL INSURANCE 11,112.1401.0151.1549.5497 16537 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16538 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16539 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16534 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16535 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16536 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16531 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16532 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.00

01.0151.1549.5497 16533 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0040.0900.9000.5968 16528 06/02/2025 APR'25 HSIP/ RETENTION LEE SIGNALS #296 (21,291.35)01.0151.1549.5497 16529 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16530 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16526 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0001.0151.1549.5497 16527 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.0040.0900.9000.5968 16528 06/02/2025 APR'25 HSIP/ LEE SIGNALS #296 425,827.01 Warrant Register
South El Monte, CA Council Meeting 06/17/25
Account Number Payment Number Payment Date Description (Item)

01.0151.1549.5497 16525 06/02/2025 SCHOLARSHIP AWARD/ STATE OF THE CITY 1,000.00

COUNCIL FOR WATERSHED HEALTH
COUNCIL FOR WATERSHED HEALTHCOUNCIL FOR WATERSHED HEALTHCOUNCIL FOR WATERSHED HEALTHCOUNCIL FOR WATERSHED HEALTHCOUNCIL FOR WATERSHED HEALTHCOUNCIL FOR WATERSHED HEALTHPREMIER JANITORIAL SERVICESPREMIER JANITORIAL SERVICESRONNIE ANGELABRAHAM FLORES ROJOABRAHAM FLORES ROJOABSOLUTE SECURITY INTERNATIONALALEJANDRO BERBERALEJANDRO BERBERAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCAMAZON CAPITAL SERVICES, INCANDRES FERNANDEZANDY TRUONGANDY TRUONGBEAR ELECTRICAL SOLUTIONS, INCBEAR ELECTRICAL SOLUTIONS, INCBLANCA M. FIGUEROABROTHERS AWARDS & TROPHIESBROTHERS AWARDS & TROPHIESBUREAU VERITAS NORTH AMERICAN INC.CALIFORNIA MUNICIPAL CLERKS ASSOCIATIONCONNIE SHENCOUNTY OF L.A. DEPT PUBLIC HEALTHDRIFTWOOD DAIRY, INCDRIFTWOOD DAIRY, INCDRIFTWOOD DAIRY, INCDRIFTWOOD DAIRY, INCDRIFTWOOD DAIRY, INCDRIFTWOOD DAIRY, INCDRIFTWOOD DAIRY, INC

06.0300.3020.5430 16584 06/11/2025 MILK/ CII NUTR PRGM 34.88 DRIFTWOOD DAIRY, INC

06.0300.3010.5430 16584 06/11/2025 MILK/ CI NUTR PRGM 315.8106.0300.3020.5430 16584 06/11/2025 MILK/ CII NUTR PRGM 35.0906.0300.3010.5430 16584 06/11/2025 MILK/ CI NUTR PRGM 314.0106.0300.3020.5430 16584 06/11/2025 MILK/ CII NUTR PRGM 34.5106.0300.3010.5430 16584 06/11/2025 MILK/ CI NUTR PRGM 336.5206.0300.3020.5430 16584 06/11/2025 MILK/ CII NUTR PRGM 37.3901.0000.0000.4508 16582 06/11/2025 SUMMER CAMP RFND MULTIPLE WEEKS 150.00

01.0160.1620.5520 16583 06/11/2025 SCTR FEDDING SITE 361.0006.0300.3010.5430 16584 06/11/2025 MILK/ CI NUTR PRGM 310.6401.0140.1440.5215 16580 06/11/2025 APR'25 - BLDG INSPECTOR SVCS 8,729.10

01.0120.1210.5914 16581 06/11/2025 ANNUAL MEMBERSHIP 250.0001.0151.1541.5430 16579 06/11/2025 2025 TBALL LEAGUE TROPHIES 1,184.4701.0151.1543.5952 16579 06/11/2025 MEMORIAL DAY PLAQUES 77.5202.0170.1760.5535 16577 06/11/2025 CONTROLLER CENTRAL/ MVD 4,886.4602.0170.1760.5535 16577 06/11/2025 CONTROLLER FOR RUSH/CENTRAL 4,886.4601.0150.1515.5204 16578 06/11/2025 MAY'25 PC MEETING 100.0001.0110.1110.5633 16575 06/11/2025 DEPUTY DAY SHIRTS 84.2844.0800.8010.5525 16576 06/11/2025 #6 ABS ACT / BRAKE FUILD 1,697.1901.0170.1770.5525 16576 06/11/2025 #13 CLUTCH RELAY 117.6906.0300.3010.5430 16574 06/11/2025 NUTRITION SUPPLIES 232.9201.0150.1530.5952 16574 06/11/2025 ITEM RETURN CREDIT (79.68)44.0800.8010.5406 16574 06/11/2025 TRANSPORTATION SUPPLIES 85.7101.0170.7020.5406 16574 06/11/2025 OFFICE SUPPLIES 680.7301.0150.1530.5952 16574 06/11/2025 FATHERS DAY LUNCHEON SUPP 189.9401.0150.1530.5952 16574 06/11/2025 FATHERS DAY GIFTBAGS/ GIVEAWAYS 24.34

01.0170.7020.5406 16574 06/11/2025 OFFICE CHAIR SUPPORT SUPPLIES 22.2501.0150.1530.5952 16574 06/11/2025 TEA PARTY SOCIAL DECORATIONS 19.91

01.0150.1530.5430 16574 06/11/2025 JUNE CRAFT SUPPLIES 96.2901.0150.1530.5952 16574 06/11/2025 PLACEMATS FOR LUNCHEON 60.0001.0150.1530.5952 16574 06/11/2025 FATHERS DAY PLACEMATS 49.8001.0150.1530.5430 16574 06/11/2025 TEA PARTY SOCIAL DECORATIONS 255.14

01.0170.1020.5406 16574 06/11/2025 YARD OFFICE SUPP 121.0001.0170.7020.5406 16574 06/11/2025 DEPT SUPPLIES 93.6001.0150.1530.5406 16574 06/11/2025 OFFICE SUPPLIES 53.5201.0000.0000.4512 16573 06/11/2025 ADULT BASKETBALL REFUND 420.0001.0000.0000.4512 16573 06/11/2025 ADULT BASKETBALL REFUND 70.0001.0130.1310.5914 16574 06/11/2025 BUSINESS PRIME ANNUAL MEMBERSHIP FEE 862.74

01.0150.1515.5204 16571 06/11/2025 APR'25 PC MEETING 100.0001.0150.1515.5204 16571 06/11/2025 MAY'25 PC MEETING 100.0001.0150.1540.5954 16572 06/11/2025 SEMNLL COMEDY NIGHT SECURITY GUARDS 437.00

01.0151.1545.5430 16569 06/09/2025 NIGHT MARKET EQUIPMENT RENTALS 1,395.05

01.0151.1545.5430 16569 06/09/2025 NIGHT MARKET EQUIPMENT RENTAL 1,974.25

01.0100.1040.5922 16570 06/09/2025 MAY'25 SPONSORSHIP DONATION 500.0068.0900.9000.5968 16568 06/05/2025 MAR'25 CON SUPPORT GRNWY #407 25,889.00

68.0900.9000.5968 16568 06/05/2025 MAR'25 MONITOR'G/RPT'G GRNWY #407 9,265.6668.0900.9000.5968 16568 06/05/2025 MAR'25 PJ MGMT GRNWY #407 1,975.5068.0900.9000.5968 16567 06/05/2025 MAR'25 DESIGN/CON DOCS GRWY NORTH#408 41,742.0068.0900.9000.5968 16568 06/05/2025 MAR'25 PJ MGMT GRNWY #407 7,782.5068.0900.9000.5968 16568 06/05/2025 MAR'25 CON SUPPORT GRNWY #407 23,003.74

68.0900.9000.5968 16567 06/05/2025 MAR'25 ADM SVCS GRWY NORTH#408 15,898.50

DWS TIRES
ECOLAB PEST ELIM. DIVISIONECOLAB PEST ELIM. DIVISIONECOLAB PEST ELIM. DIVISIONECOLAB PEST ELIM. DIVISIONECOLAB PEST ELIM. DIVISIONEL MONTE PRINTINGEWING IRRIGATIONFRANCISCO CHAIDEZGARVEY EQUIPMENT COMPANYGILMORE LIQUID AIR COMPANYGRACIE H. RETAMOZAGRANT'S TRUE VALUE HARDWAREGRANT'S TRUE VALUE HARDWAREGRANT'S TRUE VALUE HARDWAREHASA INC.HASA INC.HUNTINGTON CULINARYHUNTINGTON CULINARYHUNTINGTON CULINARYHUNTINGTON CULINARYHUNTINGTON CULINARYHUNTINGTON CULINARYHUNTINGTON CULINARYHUNTINGTON CULINARYJACQUELINE RUBIOJACQUELYN MORAJCL TRAFFIC SERVICESJEFFREY MICHAEL ORTIZKENNETH EUEKHEANG TANGL.A. COUNTY FIRE DEPARTMENTL.A. COUNTY FIRE DEPARTMENTL.A. COUNTY FIRE DEPARTMENTL.A. COUNTY SHERIFF'S DEPT.L.A. COUNTY SHERIFF'S DEPT.L.A. COUNTY SHERIFF'S DEPT.LEONEL A. BARRERA JRMAKE IT LA LLCMARIBEL LARIOSMID-VALLEY AUTOMATIC FIRE SYSTEMSMID-VALLEY AUTOMATIC FIRE SYSTEMSMID-VALLEY AUTOMATIC FIRE SYSTEMSMID-VALLEY AUTOMATIC FIRE SYSTEMSMORENO AUTO BODY REPAIR INC.NADA BUS, INC.NAOMI LOPEZNAPA AUTO PARTSNAPA AUTO PARTSNELSON COMPANIES SPECIAL HOLDING 1, LLCNELSON COMPANIES SPECIAL HOLDING 1, LLCNELSON COMPANIES SPECIAL HOLDING 1, LLC

01.0150.1530.5952 16611 06/11/2025 VALENTINE DAY SUPPLIES 109.91

01.0150.1530.5952 16611 06/11/2025 SUPPLIES/ TABLE CLOTH 45.9901.0150.1530.5952 16611 06/11/2025 LUNCHEON SUPPLIES 397.7901.0150.1515.5204 16609 06/11/2025 MAY'25 PC MEETING 100.0001.0170.1770.5525 16610 06/11/2025 LT 1 & 2 PM SVCS 240.2401.0170.1770.5525 16610 06/11/2025 TOOLS RETURN (98.64)01.0160.1650.5520 16606 06/11/2025 RANGE GUARD SVCS NTP 362.3301.0170.1770.5525 16607 06/11/2025 #40 L/R BODY REPAIR 3,211.7544.0800.8020.5215 16608 06/11/2025 5/23/25 SR SVCS EXCURSION/ LA COUNTY FAIR 1,605.00

01.0160.1620.5520 16606 06/11/2025 HOOD/DUCT CLEANING SCTR 510.0001.0160.1620.5520 16606 06/11/2025 RANGE SVCS SCTR 369.2201.0160.1650.5520 16606 06/11/2025 HOOD/DUCT CLEANING NTP 440.0001.0140.1410.5204 16603 06/11/2025 MAY'25 PC MEETING 150.0001.0150.1540.5956 16604 06/11/2025 SUMMER REC STAFF SHIRTS 652.0001.0130.1310.5215 16605 06/11/2025 QRTLY ACCOUNTING PROFESSIONAL SVCS 1,250.0001.0110.1110.5635 16602 06/11/2025 APRIL'25 TRAFFIC ENFORCEMENT 2,636.82

01.0110.1110.5635 16602 06/11/2025 APRIL'25 CRIME SUPPRESSION 14,008.1101.0110.1110.5633 16602 06/11/2025 APR'25 LAW ENFORCEMENT SVCS/ NIGHT MKT 9,985.63

01.0160.1640.5520 16601 06/11/2025 CERS SUBMITTAL POOL 524.0001.0140.1410.5204 16600 06/11/2025 MAY'25 PC MEETING 150.0001.0170.1710.5520 16601 06/11/2025 CERS SUBMITTAL CHALL 524.0001.0170.1720.5520 16601 06/11/2025 CERS SUBMITTAL 524.0001.0000.0000.4508 16597 06/11/2025 SUMMER CAMP RFND/ MULTIPLE WEEKS 360.0037.0670.6720.5977 16598 06/11/2025 STREET MARKING PAINT 682.8901.0140.1410.5204 16599 06/11/2025 MAY'25 PC MEETING 150.0006.0300.3010.5215 16595 06/11/2025 5/26-5/30/25 MEALS/ CI NUTR PRGM 4,887.50

06.0300.3020.5215 16595 06/11/2025 5/26-5/30/25 MEALS/ CII NUTR PRGM 532.4001.0140.1410.5204 16596 06/11/2025 MAY'25 PC MEETING 150.0006.0300.3020.5215 16595 06/11/2025 5/12-5/16/25 MEALS/ CII NUTR PRGM 635.2506.0300.3010.5215 16595 06/11/2025 5/19-5/23/25 MEALS/ CI NUTR PRGM 6,210.00

06.0300.3020.5215 16595 06/11/2025 5/19-5/23/25 MEALS/ CII NUTR PRGM 695.7506.0300.3010.5215 16595 06/11/2025 5/5-5/9/25 MEALS/ CI NUTR PRGM 7,302.50

06.0300.3020.5215 16595 06/11/2025 5/5-5/9/25 MEALS/ CII NUTR PRGM 635.25

06.0300.3010.5215 16595 06/11/2025 5/12-5/16/25 MEALS/ CI NUTR PRGM 5,980.00

01.0160.1620.5520 16593 06/11/2025 OVEN INSTALL PARTS 259.8501.0160.1640.5425 16594 06/11/2025 5/28 CHEMICAL DELIVERY 1,030.2801.0160.1640.5425 16594 06/11/2025 6/4 CHEMICAL DELIVERY 974.1501.0140.1410.5204 16592 06/11/2025 MAY'25 PC MEETING 150.0001.0160.1620.5520 16593 06/11/2025 PARTS REPAIR GAME TABLE 4.5701.0170.1710.5520 16593 06/11/2025 ETHERNET CABLES 35.3401.0100.1040.5922 16589 06/11/2025 4TH OF JULY GIVEAWAY SHIRTS 3,599.6601.0170.1750.5505 16590 06/11/2025 RED TRIMMER LINES 430.95

37.0670.6720.5977 16591 06/11/2025 STRIKER FOR ASPHALT FIRE 24.8101.0160.1620.5520 16586 06/11/2025 5/29 PEST CONTROL/ SCTR 334.4601.0170.1100.5406 16587 06/11/2025 BUSINESS CARDS/ PUBLIC SFTY 260.2601.0160.1650.5520 16588 06/11/2025 BROADLEAF/ NTP 88.5701.0170.1720.5520 16586 06/11/2025 5/29 PEST CONTROL/ YARD 160.4301.0160.1610.5520 16586 06/11/2025 5/29 PEST CONTROL/ CCTR 79.2001.0170.1710.5520 16586 06/11/2025 5/29 PEST CONTROL/ CHALL 222.5601.0170.1770.5525 16585 06/11/2025 #52 R/R FLAT REPAIR 35.0001.0160.1620.5520 16586 06/11/2025 3/31 PEST CONTROL/ SCTR 337.21

NELSON COMPANIES SPECIAL HOLDING 1, LLC
NEW SIGN SOLUTION, INC.NEW SIGN SOLUTION, INC.NEW SIGN SOLUTION, INC.NEW SIGN SOLUTION, INC.NORMA RODRIGUEZ ORTIZNYDIA ROMEROOMEGA INDUSTRIAL SUPPLY, INC.ORPHUS RAMIREZPACIFIC PRODUCTS AND SERVICES LLCPARTY PRONTOPARTY PRONTOPHOENIX GROUP INFORMATION SYSTEMSPHOENIX GROUP INFORMATION SYSTEMSPOST ALARM SYSTEMSPOST ALARM SYSTEMSPOST ALARM SYSTEMSPOST ALARM SYSTEMSPOST ALARM SYSTEMSPOST ALARM SYSTEMSPOST ALARM SYSTEMSPOST ALARM SYSTEMSPOST ALARM SYSTEMSPREMIER JANITORIAL SERVICESPREMIER JANITORIAL SERVICESPREMIER JANITORIAL SERVICESPREMIER JANITORIAL SERVICESPREMIER JANITORIAL SERVICESPRINT XPRESSIONSPRO FLOORING CORPORATIONPUENTE HILLS FORD LLCQUADIENT LEASING USA, INC.QUENCH USA, INC.REGIONAL TAP SERVICE CENTERROXANA TADEOSAKAIDA NURSERYSARAH M. GERTMENIANSCMAF-SAN GABRIEL VALLEYSMITTY'S SIGNWORKS, INCSOCAL SHRED LLCSOUTHEAST CONSTRUCTION PRODUCTS,INCSUPER AUTO COLLISION CENTER INCSUPERIOR COURT OF CA, COUNTY OF LASUPERIOR WAREHOUSE GROCERSSUPERIOR WAREHOUSE GROCERSSUPERIOR WAREHOUSE GROCERSSUPERIOR WAREHOUSE GROCERSSUPERIOR WAREHOUSE GROCERSSUPERIOR WAREHOUSE GROCERS

01.0150.1540.5431 16637 06/11/2025 AFTER SCHOOL PROGRAM SUPPLIES 31 SUPERIOR WAREHOUSE GROCERS .22

06.0300.3020.5430 16637 06/11/2025 FOOD ITEMS/ CII NUTR PRGM 4.9406.0300.3010.5430 16637 06/11/2025 FOOD ITEMS/ CI NUTR PRGM 28.7306.0300.3020.5430 16637 06/11/2025 FOOD ITEMS/ CII NUTR PRGM 3.1906.0300.3010.5430 16637 06/11/2025 FOOD ITEMS/ CI NUTR PRGM 100.4406.0300.3020.5430 16637 06/11/2025 FOOD ITEMS/ CII NUTR PRGM 11.1606.0300.3010.5430 16637 06/11/2025 FOOD ITEMS/ CI NUTR PRGM 44.4701.0170.1710.5520 16634 06/11/2025 CLEAR PAINT FOR MEMORIAL DAY EVENT 73.5401.0170.1770.5525 16635 06/11/2025 #3 HOOD/REAR BUMPER/DEEP CLEAN 2,708.43

01.0170.1100.5215 16636 06/11/2025 APRIL'25 CITATION REVENUE 10,341.00

01.0151.1541.5430 16631 06/11/2025 YOUTH BBALL ALL STARS TOURNAMENT 700.00

01.0151.1543.5952 16632 06/11/2025 FLAGS OF VALOR BANNERS 221.0001.0120.1210.5933 16633 06/11/2025 MAY'25 SHREDDING SVCS 55.0001.0100.1050.5934 16628 06/11/2025 MAR-APR'25 LIVE SCAN SVCS 229.0037.0670.6720.5977 16629 06/11/2025 ST MEDIAN BEAUTIFCATION 443.2201.0151.1545.5210 16630 06/11/2025 6/26/25 NIGHT MARKET BAND PERFORMANCE 1,700.00

01.0130.1330.5950 16625 06/11/2025 6/21-9/20/25 QUARTERLY LEASE 439.93

01.0160.1610.5520 16626 06/11/2025 CC' WTR/FLTR JUNE'25 38.7744.0800.8010.5982 16627 06/11/2025 MAY'25 BUS PASSES 32.3201.0100.1040.5922 16622 06/11/2025 4TH OF JULY GIVEAWAYS 5,699.8401.0160.1610.5520 16623 06/11/2025 CCTR GYM FLOOR REPAIR 720.0001.0170.1770.6010 16624 06/11/2025 2025 FORD F-150 41,306.2601.0160.1640.5520 16621 06/11/2025 SHAMPOO/ POOLS 436.5901.0151.1543.5952 16621 06/11/2025 DEPUTY DAY RANTAL EQUIPMENT 386.6501.0150.1530.5952 16621 06/11/2025 CHAIR & TABLE RENTAL/ FATHER'S DAY LUNCHEON 1,163.9101.0151.1543.5952 16621 06/11/2025 FLAGS OF VALOR CHAIR RENTAL 215.3801.0170.1710.5520 16620 06/11/2025 JULY'25 ALARM SVCS/ CHALL 137.7601.0170.1720.5520 16620 06/11/2025 JULY'25 ALARM SVCS/ YARD 161.4601.0170.1740.5435 16621 06/11/2025 DISINFECTANT FOAM CLEANER 330.7501.0160.1650.5520 16620 06/11/2025 JULY'25 ALARM SVCS/ NTP 107.4001.0160.1670.5520 16620 06/11/2025 JULY'25 ALARM SVCS/ MVD 107.4001.0170.1710.5520 16620 06/11/2025 JULY'25 ALARM SVCS/ PSO 101.5801.0160.1620.5520 16620 06/11/2025 JULY'25 ALARM SVCS/ SCTR 51.6101.0160.1630.5520 16620 06/11/2025 JULY'25 ALARM SVCS/ MCTR 51.6101.0160.1640.5520 16620 06/11/2025 JULY'25 ALARM SVCS/ POOLS 51.6101.0170.7020.5215 16619 06/11/2025 APRIL'25 - ADMIN CITE SVCS 196.40

01.0170.1100.5215 16619 06/11/2025 APRIL'25 - PARKING CITE SVCS 6,239.11

01.0160.1610.5520 16620 06/11/2025 JULY'25 ALARM SVCS/ CCTR 51.6137.0670.6720.5977 16617 06/11/2025 NYLON STRAPS ST POLES 506.2301.0151.1543.5952 16618 06/11/2025 APR'25 EASTER EVENT EQUIP RENTALS 9,234.5001.0151.1545.5430 16618 06/11/2025 MAY'25 NIGHT MARKET EQUIP RENTALS 3,289.0001.0150.1515.5204 16614 06/11/2025 MAY'25 PC MEETING 100.0001.0170.1740.5435 16615 06/11/2025 SOAP/GRAFFITI SUPPLIES 1,895.97

01.0160.1640.5425 16616 06/11/2025 SRVS POOL HEATER 375.0001.0151.1543.5430 16612 06/11/2025 EASTER & BIKE RIDE BANNER UPDATES 405.95

01.0151.1545.5499 16612 06/11/2025 NIGHT MARKET BANNER 895.0001.0150.1530.5430 16613 06/11/2025 MAY'25 FOLKLORICO DANCE LESSONS 350.00

01.0150.1530.5952 16611 06/11/2025 SPECIAL EVENT DECORATIONS 117.6401.0140.1440.5406 16612 06/11/2025 DEPT. SUPPLIES - MAGNETS 200.2501.0170.1020.5406 16612 06/11/2025 DEPT. SUPPLIES - MAPS 132.00

TEAMCALIFORNIA ECONOMIC DEVELOPMENT
CORPORATIONTHE SAUCE CREATIVE SERVICES CORP.TIERRA WEST ADVISORS, INCTIERRA WEST ADVISORS, INCTRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.TRANSTECH ENGINEERING, INC.VICTOR MONTIELWHITTIER FERTILIZERWHITTIER FERTILIZERZUMAYA RENTALSMARTINEZ PUMPING SERVICE, INCPOSTMASTERSTANDARD INSURANCESTANDARD INSURANCETRUELINE CONSTRUCTION & SURFACING, INC.CHARTER COMMUNICATIONS HOLDINGS, LLCCHARTER COMMUNICATIONS HOLDINGS, LLCSECTRAN SECURITY INC.SO CAL GASSO CAL GAS

01.0170.1730.5705 DFT0002813 05/28/2025 4/16-5/15/25 1500 CENTRAL AVE 2,005.36

01.0170.1730.5705 DFT0002813 05/28/2025 4/16-5/15/25 1450 LIDCOMBE AVE 183.62

01.0130.1330.5215 DFT0002811 05/27/2025 5/7-6/6/25 INTERNET SVCS/ 2028 126.3401.0130.1330.5215 DFT0002811 05/27/2025 5/9-6/8/25 1450 LIDCOMBE AVE 106.2401.0130.1310.5280 DFT0002812 05/29/2025 MAY'25 ARMORED SVCS 213.0601.0000.0000.2225 16648 06/11/2025 JUNE'25 LIFE AD&D 7,085.9601.0000.0000.2224 16649 06/11/2025 JUNE'25 LIFE AD&D & SUPPLEMENTAL 436.66

41.0810.8110.6025 16650 06/11/2025 REMOVE & REPLACE BASKETBALL POSTS 26,880.0001.0151.1545.5430 16645 06/11/2025 6/26/25 EQUIPMENT RENTALS/ NIGHT MKT 1,000.0001.0170.1710.5520 16646 06/11/2025 GAS LINE REPAIR 2,495.0001.0100.1040.5916 16647 06/11/2025 JULY'25-JUNE'26 NEWSLETTER POSTAGE 24,000.0001.0150.1515.5204 16643 06/11/2025 MAY'25 PC MEETING 100.0001.0170.1020.5406 16644 06/11/2025 TRASH CANS ST DEPT 221.5001.0170.1710.5520 16644 06/11/2025 RED CHIPS CHALL 225.9301.0170.1105.5215 16641 06/11/2025 APR'25 TRF SEMHS CIRCUL REV 3,825.0001.0170.1105.5215 16641 06/11/2025 APR'25 TRF BUS PRK'G/LERMA 4,912.5001.0170.1105.5215 16641 06/11/2025 APR'25 SA/IN N OUT/CUP25071223 900.0001.0170.1105.5215 16641 06/11/2025 APR'25 PJT ADM HSIP CY11#607 7,120.00

01.0140.1440.5215 16641 06/11/2025 APR'25 PL CK 70% FEE/2509 TAMORA 470.4001.0170.1105.5215 16641 06/11/2025 APR'25 TRF/825 LEXINGTON-GAL 1,200.00

01.0170.1105.5215 16641 06/11/2025 APR'25 FY25/26 CW ST. REHAB 11,497.5001.0170.1105.5215 16641 06/11/2025 APR'25 ENG SVCS/ADM#110 5,811.4068.0900.9000.5968 16641 06/11/2025 APR'25 PJT MGMT/CHALL#252 2,411.0001.0170.1105.5215 16641 06/11/2025 APR'25 PJT MGMT/ADM#296 12,528.7501.0170.1105.5215 16641 06/11/2025 APR'25 ADM/LAB COMPL#630 721.8801.0170.1105.5215 16641 06/11/2025 APR'25 LABOR COMPL/ADM#640 1,265.0001.0170.1105.5215 16641 06/11/2025 APR'25 PJT MGMT/ADM#607 4,894.0001.0170.1105.5215 16641 06/11/2025 APR'25 ATP CY #6 RPT'G 1,628.0001.0170.1105.5215 16641 06/11/2025 APR'25 PJT MGMT/ADM SVCS#295 326.25

01.0140.1430.5215 16641 06/11/2025 MARCH'25 - COA FOR 1510-1536 PECK RD 170.00

68.0900.9000.5968 16641 06/11/2025 APR'25 PJT MGMT/ADM#140 850.5001.0140.1440.5215 16641 06/11/2025 MARCH'25 - BLDG PLAN CHECK SVCS 134,572.06

01.0140.1430.5215 16641 06/11/2025 MARCH'25 - COA FOR 825 LEXINGTON-GALLATIN 1,190.0001.0170.1105.5215 16641 06/11/2025 MAR'25 TRF ST. BUS PRK'G/SHIVELY 6,902.50

01.0170.1105.5215 16641 06/11/2025 MAR'25 TRF/2714 CHICO 3,877.5001.0140.1440.5215 16641 06/11/2025 MAR'25 70% PL CK/2200 RSMD 764.40

01.0170.1105.5215 16641 06/11/2025 MAR'25 GEN TRF ENG 240.00

01.0170.1105.5215 16641 06/11/2025 MAR'25 TRF/825 LEXINGTON-GAL 1,995.00

01.0170.1105.5215 16641 06/11/2025 MAR'25 SEMHS CIRCULATION 11,035.0068.0900.9000.5968 16641 06/11/2025 MAR'25 ADM SVCS GRWY#407 2,560.0068.0900.9000.5968 16641 06/11/2025 FEB '25 LABOR COMPL SVCS GRWY#407 780.0068.0900.9000.5968 16641 06/11/2025 FEB '25 LABOR COMPL SVCS GRWY#407 78.0068.0900.9000.5968 16641 06/11/2025 MAR'25 ADM SVCS GRWY#407 5,945.0068.0900.9000.5968 16641 06/11/2025 MAR'25 ENG SVCS GRWY#407 5,500.0068.0900.9000.5968 16641 06/11/2025 MAR'25 CON ENG SVCS GRWY#407 3,500.00

01.0140.1430.5215 16640 06/11/2025 APR'25 ECON DEVELOP & ICSC SVCS 13,371.25

01.0170.1020.5515 16640 06/11/2025 MAY'25 INTERIM SERVICES 23,925.0001.0170.1105.5215 16641 06/11/2025 FEB'25 CUP 25-02/ENG PC-9529 GARV 340.00

01.0140.1430.5910 16638 06/11/2025 ANNUAL RENEWAL 2,500.0001.0100.1040.5921 16639 06/11/2025 JUNE'25 NEWSLETTER 6,298.82

SO CAL GAS
SO CAL GASSO CAL GASSO CAL GASSOUTHERN CALIFORNIA EDISONSOUTHERN CALIFORNIA EDISONSOUTHERN CALIFORNIA EDISONSOUTHERN CALIFORNIA EDISONXEROX CORPORATIONXEROX CORPORATIONCHARTER COMMUNICATIONS HOLDINGS, LLCDEPARTMENT OF THE TREASURYDEPARTMENT OF THE TREASURYDEPARTMENT OF THE TREASURYEMPLOYMENT DEVELOPMENT DEPT.EMPLOYMENT DEVELOPMENT DEPT.EMPLOYMENT DEVELOPMENT DEPT.QUADIENT LEASING USA, INC.SAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERUS BANK VOYAGER FLEET SYSUS BANK VOYAGER FLEET SYSUS BANK VOYAGER FLEET SYSU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATION

01.0100.1020.5912 DFT0002827 04/17/2025 NLC-CONF/ MEALS 160.02 U.S. BANK NATIONAL ASSOCIATION

01.0100.1020.5912 DFT0002827 04/17/2025 NLC CONGRESSIONAL/ MEETING EXPENSE 75.0001.0100.1020.5912 DFT0002827 04/17/2025 NLC-CONF/ MEALS 113.4401.0100.1020.5912 DFT0002827 04/17/2025 MAR'25 - CITY COUNCIL MTG/ MEALS 317.9601.0100.1020.5912 DFT0002827 04/17/2025 NLC-CONF/ TRANSPORTATION CHARGES 3.0001.0100.1020.5912 DFT0002827 04/17/2025 NLC CONGRESSIONAL/ MEETING EXPENSE 595.00

01.0100.1020.5912 DFT0002827 04/17/2025 FEB'25 ICA CONF/ MEAL CHARGES 80.97

01.0100.1020.5910 DFT0002827 04/17/2025 CA ASSOC/ ECONOMIC DEVELOP-EVENT REGISTRATION 120.0001.0100.1020.5910 DFT0002827 04/17/2025 FEB'25 ICA CONF/ HOTEL CHARGES 685.58

01.0100.1020.5912 DFT0002827 04/17/2025 NLC-CONF/ MEALS 925.6001.0100.1020.5910 DFT0002827 04/17/2025 NLC-CONF/ TRANSPORTATION CHARGES 14.9201.0100.1020.5910 DFT0002827 04/17/2025 NLC-CONF/ TRANSPORTATION CHARGES 87.3901.0100.1020.5910 DFT0002827 04/17/2025 NLC-CONF/ HOTEL CHARGES 1,618.68

01.0100.1020.5910 DFT0002827 04/17/2025 NLC-CONF/ TRANSPORTATION CHARGES 11.9601.0100.1020.5910 DFT0002827 04/17/2025 NLC-CONF/ TRANSPORTATION CHARGES 13.1101.0100.1020.5910 DFT0002827 04/17/2025 LAEDC CONF/ EVENT REGISTRATION 100.0037.0670.6710.5010 DFT0002826 04/29/2025 2/24-3/24/25 FUEL-CITY TRANSPORTATION 3,938.38

44.0800.8010.5966 DFT0002826 04/29/2025 2/24-3/24/25 FUEL-CITY TRANSPORTATION 852.6601.0100.1020.5910 DFT0002827 04/17/2025 NLC CONGRESSIONAL/ BAG FEE 40.00

01.0170.1730.5720 DFT0002825 06/03/2025 4/11-5/12/25 1710 DURFEE AVE 234.17

01.0170.1730.5720 DFT0002825 06/03/2025 4/11-5/12/25 1628 DURFEE AVE 308.41

02.0170.1760.5966 DFT0002826 04/29/2025 2/24-3/24/25 FUEL-CITY TRANSPORTATION 1,389.66

01.0170.1730.5720 DFT0002825 06/03/2025 4/11-5/12/25 THIENES/ PARKWAY 26.60

01.0170.1730.5720 DFT0002825 06/03/2025 4/11-5/12/25 1502 PECK RD 439.6201.0170.1730.5720 DFT0002825 06/03/2025 4/11-5/12/25 1222 PECK RD 445.3101.0170.1730.5720 DFT0002825 06/03/2025 4/11-5/12/25 1660 DURFEE AVE 141.13

01.0170.1730.5720 DFT0002825 06/03/2025 4/11-5/12/25 1508 PECK RD 376.9901.0170.1730.5720 DFT0002825 06/03/2025 4/11-5/12/25 FARNDON-PECK 68.33

01.0170.1730.5720 DFT0002824 06/03/2025 4/14-5/13/25 2018 DURFEE AVE 256.96

01.0170.1730.5720 DFT0002824 06/03/2025 4/14-5/13/25 11016 GOMEZ PALACIO DR 24.6401.0170.1730.5720 DFT0002825 06/03/2025 4/11-5/12/25 1109 PECK RD 228.4801.0100.1020.5916 DFT0002823 06/04/2025 4/14-5/12/25 POSTAGE CHARGES 182.0801.0170.1730.5720 DFT0002824 06/03/2025 4/14-5/13/25 1903 DURFEE AVE 141.13

01.0170.1730.5720 DFT0002824 06/03/2025 4/14-5/13/25 1926 DURFEE AVE 496.12

01.0000.0000.2210 DFT0002822 06/02/2025 PPE 5/24/25 STATE WTHD'G 7,308.26

02.0000.0000.2030 DFT0002822 06/02/2025 PPE 5/24/25 TNG WTHD'G 21.0502.0000.0000.2030 DFT0002822 06/02/2025 PPE 5/24/25 UI TAX WTHD'G 421.0401.0000.0000.2215 DFT0002821 05/30/2025 PPE 5/24/25 FICA 29,582.4201.0130.1330.5215 DFT0002820 06/02/2025 5/16-6/15/25 CABLE & INTERNET SVCS/ CHALL 350.13

01.0000.0000.2205 DFT0002821 05/30/2025 PPE 5/24/25 FEDERAL 20,474.6001.0000.0000.2215 DFT0002821 05/30/2025 PPE 5/24/25 MEDICARE 6,918.4401.0170.1730.5710 DFT0002817 05/29/2025 4/15-5/14/25 1824 CENTRAL AVE 553.6901.0130.1330.5950 DFT0002818 06/02/2025 4/30-5/29/25 COPIER LEASE 1,554.99

01.0130.1330.5950 DFT0002819 06/02/2025 4/30-5/29/25 COPIER LEASE 283.9101.0170.1730.5710 DFT0002814 05/29/2025 4/15-5/14/25 1556 CENTRAL AVE 1,896.13

01.0170.1730.5710 DFT0002815 05/29/2025 4/15-5/14/25 1415 SANTA ANITA AVE 1,766.2401.0170.1730.5710 DFT0002816 05/29/2025 4/15-5/14/25 1530 CENTRAL AVE 2,177.77

01.0170.1730.5705 DFT0002813 05/28/2025 4/16-5/15/25 1530 CENTRAL AVE 147.6301.0170.1730.5705 DFT0002813 05/28/2025 4/16-5/15/25 1824 CENTRAL AVE 82.0301.0170.1730.5705 DFT0002813 05/28/2025 4/16-5/15/25 1900 CENTRAL AVE 35.4701.0170.1730.5705 DFT0002813 05/28/2025 4/16-5/15/25 1556 CENTRAL AVE 359.28

U.S. BANK NATIONAL ASSOCIATION
U.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATION

01.0150.1530.5406 DFT0002827 04/17/2025 OFFICE SUPPLIES 34.15 U.S. BANK NATIONAL ASSOCIATION

01.0100.1040.5922 DFT0002827 04/17/2025 PHOTOSHOP MONTHLY SUBSCRIPTION 22.9901.0150.1530.5406 DFT0002827 04/17/2025 OFFICE SUPPLIES 33.7001.0100.1010.5910 DFT0002827 04/17/2025 NLC CONFERENCE/ FLIGHT CHARGES 10.0001.0100.1010.5910 DFT0002827 04/17/2025 NLC CONFERENCE/ BAGGAGE CHARGES 40.00

01.0100.1010.5910 DFT0002827 04/17/2025 FEB'25 ICA CONF/ HOTEL CHARGES 1,004.3701.0100.1010.5910 DFT0002827 04/17/2025 NLC CONFERENCE/ HOTEL CHARGES 1,214.0101.0100.1010.5910 DFT0002827 04/17/2025 NLC CONFERENCE/ TRANSPORTATION CHARGES 18.63

01.0100.1010.5910 DFT0002827 04/17/2025 NLC CONFERENCE/ TRANSPORTATION CHARGES 16.75

01.0100.1010.5910 DFT0002827 04/17/2025 MAY'25 ICSC L. VEGAS/ FLIGHT CHARGES 388.96

01.0100.1010.5910 DFT0002827 04/17/2025 MAR'25 NLC CONF/ PARKING CHARGES 133.52

01.0100.1010.5910 DFT0002827 04/17/2025 NLC CONFERENCE/ BAGGAGE CHARGES 40.00

01.0170.1710.5520 DFT0002827 04/17/2025 COOLING TOWER GASKETS/ AIR TREATMENT CHALL 86.20

01.0100.1010.5910 DFT0002827 04/17/2025 NLC CONFERENCE/ TRANSPORTATION CHARGES 3.00

01.0100.1010.5910 DFT0002827 04/17/2025 FEB'25 ICA CONF/ REGISTRATION CREDIT (300.00)01.0130.1330.5932 DFT0002827 04/17/2025 APPLE ICLOUD SUBSCRIPTION 2.99

01.0130.1330.5932 DFT0002827 04/17/2025 APPLE ICLOUD SUBSCRIPTION 9.99

01.0170.1020.5908 DFT0002827 04/17/2025 MAR'25 MSA TRAINING 77.2501.0130.1330.5932 DFT0002827 04/17/2025 APPLE ICLOUD SUBSCRIPTION 9.99

01.0130.1330.5932 DFT0002827 04/17/2025 APPLE ICLOUD SUBSCRIPTION 2.99

01.0130.1330.5932 DFT0002827 04/17/2025 APPLE ICLOUD SUBSCRIPTION 2.99

01.0150.1540.5406 DFT0002827 04/17/2025 CANVA ANNUAL SUBSCRIPTION 119.4001.0150.1540.5431 DFT0002827 04/17/2025 SPOTIFY MONTHLY SUBSCRIPTION 19.9901.0151.1545.5430 DFT0002827 04/17/2025 APRIL NIGHT MKT/ CAR SHOW ADS 100.00

01.0150.1540.5431 DFT0002827 04/17/2025 REC CLASSES SUPPLIES 184.6801.0150.1540.5431 DFT0002827 04/17/2025 AFTER SCHOOL PRGM SUPPLIES 201.87

01.0160.1610.5406 DFT0002827 04/17/2025 CCTR SUPPLIES 334.5501.0150.1515.5406 DFT0002827 04/17/2025 COMMISSIONER SUPPLIES 57.1001.0150.1540.5431 DFT0002827 04/17/2025 REC CLASSES SUPPLIES 365.5301.0150.1540.5431 DFT0002827 04/17/2025 AFTER SCHOOL PRGM SUPPLIES 33.08

01.0100.1010.5406 DFT0002827 04/17/2025 MICROSOFT OFFICE LICENSE 165.3201.0100.1010.5406 DFT0002827 04/17/2025 APPLE CARE 279.0001.0100.1010.5406 DFT0002827 04/17/2025 MACBOOK PRO 5,625.6501.0100.1010.5910 DFT0002827 04/17/2025 NLC CONF/ TRANSPORTATION CHARGES 57.82

01.0100.1010.5910 DFT0002827 04/17/2025 FEB'25 ICA SEMINAR CREDIT (300.00)

01.0100.1010.5910 DFT0002827 04/17/2025 NLC CONF/ TRANSPORTATION CHARGES 2.00

01.0100.1010.5910 DFT0002827 04/17/2025 NLC CONF/ TRANSPORTATION CHARGES 88.96

01.0100.1010.5910 DFT0002827 04/17/2025 FEB'25 ICA SEMINAR/ HOTEL CHARGES 956.37

01.0100.1010.5910 DFT0002827 04/17/2025 MAR'25 NLC CONF/ TRANSPORTATION CHARGES 47.91

01.0130.1330.5406 DFT0002827 04/17/2025 SWITCH PRO 24/ REPLACEMENTS 782.95

01.0130.1330.5406 DFT0002827 04/17/2025 SWITCH PRO 24/ REPLACEMENTS 1,565.9101.0100.1010.5910 DFT0002827 04/17/2025 NLC CONF/ HOTEL CHARGES 2,023.35

01.0100.1040.5922 DFT0002827 04/17/2025 STATE OF THE CITY GIVEAWAYS/ COMMUNITY PROMOS 374.12

01.0110.1110.5633 DFT0002827 04/17/2025 RADIO DEPOT-SHERIFF EQUIPMENT 1,168.75

01.0170.1020.5406 DFT0002827 04/17/2025 PUBLIC WORKS DEPT SUPPLIES 40.17

01.0100.1020.5932 DFT0002827 04/17/2025 LA TIMES-SUBSCRIPTION 16.0001.0100.1020.5912 DFT0002827 04/17/2025 NLC-CONF/ MEALS 46.5001.0100.1020.5914 DFT0002827 04/17/2025 ICA CITIES-MEMBERSHIP REIMB (300.00)01.0100.1020.5932 DFT0002827 04/17/2025 ZOOM.US-SUBSCRIPTION 363.9001.0100.1020.5912 DFT0002827 04/17/2025 NLC-CONF/ MEALS 135.2001.0100.1020.5912 DFT0002827 04/17/2025 COUNCIL MEETING PREP W/MAYOR 34.55

U.S. BANK NATIONAL ASSOCIATION
U.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATION

01.0150.1530.5430 DFT0002827 04/17/2025 EASTER CRAFT SUPPLIES 30.31 U.S. BANK NATIONAL ASSOCIATION

01.0130.1330.5715 DFT0002827 04/17/2025 APPLE REOCCURING CHARGE 0.9901.0150.1530.5406 DFT0002827 04/17/2025 STORAGE BOXES FOR FILES 24.96

01.0150.1530.5406 DFT0002827 04/17/2025 DECORATIVE RUG 38.5801.0100.1010.5910 DFT0002827 04/17/2025 ICA WINTER SEMINAR/ HOTEL CHARGES 1,163.4201.0100.1010.5910 DFT0002827 04/17/2025 MAR'25 WELL CONFERENCE/ PARKING CHARGES 38.00

01.0100.1010.5910 DFT0002827 04/17/2025 ICA WINTER SEMINAR/ HOTEL CHARGES 13.05

01.0100.1010.5910 DFT0002827 04/17/2025 FEB'25 ICA SEMINAR/ TRANSPORTATION CHARGES 47.5101.0100.1040.5922 DFT0002827 04/17/2025 STATE OF THE CITY/ GIVEAWAYS 1,034.92

01.0100.1040.5922 DFT0002827 04/17/2025 SUPPLIES/ READ ACROSS AMERICA DAY 99.1901.0100.1010.5910 DFT0002827 04/17/2025 ICA WINTER SEMINAR/ REGISTRATION CREDIT (300.00)01.0100.1020.5405 DFT0002827 04/17/2025 CUSTOM TABLE CLOTHES 496.1401.0100.1040.5922 DFT0002827 04/17/2025 SUPPLIES/ READ ACROSS AMERICA DAY 354.2501.0100.1040.5922 DFT0002827 04/17/2025 STAMPLE BAGS/ STATE OF THE CITY 7.99

01.0100.1010.5912 DFT0002827 04/17/2025 CITY COUNCIL MTG DINNER 39.44

01.0100.1010.5912 DFT0002827 04/17/2025 CITY COUNCIL MTG DINNER 347.60

01.0100.1020.5405 DFT0002827 04/17/2025 CHALL SUPPLIES 26.5801.0100.1010.5406 DFT0002827 04/17/2025 CITY COUNCIL SUPPLIES 90.2101.0100.1010.5406 DFT0002827 04/17/2025 PORTFOLIOS/ CITY COUNCIL 160.9301.0100.1010.5912 DFT0002827 04/17/2025 CITY COUNCIL MTG DINNER 32.61

01.0100.1060.5910 DFT0002827 04/17/2025 FEB'25 PARMA CONFERENCE/ MEAL CHARGES 90.0001.0100.1060.5910 DFT0002827 04/17/2025 PARMA CONFERENCE/ HOTEL CHARGES 668.55

01.0100.1010.5406 DFT0002827 04/17/2025 CITY COUNCIL SUPPLIES 136.24

01.0100.1060.5910 DFT0002827 04/17/2025 PARMA CONFERENCE/ PARKING CHARGES 35.00

01.0100.1060.5910 DFT0002827 04/17/2025 PARMA CONFERENCE/ PARKING CHARGES 35.00

01.0100.1060.5910 DFT0002827 04/17/2025 PARMA CONFERENCE/ PARKING CHARGES 35.00

01.0100.1050.5908 DFT0002827 04/17/2025 MAY'25 SHRM TRAINING REGISTRATION 2,110.0001.0100.1050.5914 DFT0002827 04/17/2025 SHRM MEMBERSHIP 299.0001.0100.1060.5910 DFT0002827 04/17/2025 FEB'25 PARMA CONFERENCE/ MEAL CHARGES 19.8801.0151.1543.5952 DFT0002827 04/17/2025 BABY PAGEANT SUPPLIES 61.6701.0170.1020.5406 DFT0002827 04/17/2025 CITY COUNCIL SUPPLIES 335.36

01.0100.1050.5908 DFT0002827 04/17/2025 MAY'25 SHRM TRAINING/ HOTEL CHARGES 903.63

01.0151.1543.5952 DFT0002827 04/17/2025 BABY PAGEANT SUPPLIES 24.1201.0151.1543.5952 DFT0002827 04/17/2025 BABY PAGEANT SUPPLIES 9.9101.0151.1543.5952 DFT0002827 04/17/2025 BABY PAGEANT SUPPLIES CREDIT (33.03)01.0151.1542.5499 DFT0002827 04/17/2025 BOXING EQUIPMENT 192.8501.0151.1542.5499 DFT0002827 04/17/2025 BOXING EQUIPMENT 52.80

01.0151.1543.5952 DFT0002827 04/17/2025 BABY PAGEANT SUPPLIES 131.12

01.0150.1540.5406 DFT0002827 04/17/2025 FRONT OFFICE PAPER SUPPLIES 31.5001.0150.1540.5406 DFT0002827 04/17/2025 FACILITY SUPPLIES UMBRELLA BAGS 31.96

01.0150.1540.5406 DFT0002827 04/17/2025 LABELS AND STORAGE BOXES 47.4401.0140.1430.5910 DFT0002827 04/17/2025 ENGRAVED NAME BADGES 36.6701.0140.1430.5910 DFT0002827 04/17/2025 25 HOUSING CA ANNUAL CONF/ FLIGHT CHARGES 338.95

01.0150.1540.5406 DFT0002827 04/17/2025 CLOCK IN ROOM SUPPLIES 88.1801.0140.1430.5910 DFT0002827 04/17/2025 HOUSING CA ANNUAL CONF/ HOTEL CHARGES 1,116.9901.0140.1430.5910 DFT0002827 04/17/2025 APA - MEMBERSHIP 580.6401.0140.1430.5910 DFT0002827 04/17/2025 2025 HOUSING CA ANNUAL CONF/ REGISTRATION 275.0001.0150.1530.5952 DFT0002827 04/17/2025 DECOR SUPPLIES 22.3401.0150.1530.5952 DFT0002827 04/17/2025 PIZZA/ STUDENTS 88.0906.0300.3010.5430 DFT0002827 04/17/2025 COFFEE FILTERS/ NUTR PRGM 43.84

01.0150.1530.5952 DFT0002827 04/17/2025 DECOR SUPPLIES 20.77

U.S. BANK NATIONAL ASSOCIATION
U.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATION

01.0151.1543.5952 DFT0002827 04/17/2025 SPECIAL EVENT SUPPLIES 10.86

01.0151.1543.5952 DFT0002827 04/17/2025 EASTER SUPPLIES 389.4001.0151.1543.5952 DFT0002827 04/17/2025 BABY PAGEANT SUPPLIES 64.3001.0151.1542.5914 DFT0002827 04/17/2025 BOXING MEMBERSHIP RENEWAL 100.0001.0151.1543.5952 DFT0002827 04/17/2025 SPECIAL EVENT SUPPLIES 173.0401.0151.1543.5952 DFT0002827 04/17/2025 BABY PAGEANT SUPPLIES 385.31

01.0151.1541.5440 DFT0002827 04/17/2025 BBALL BANQUET SUPPLIES 1,201.3401.0151.1541.5440 DFT0002827 04/17/2025 BBALL BANQUET SUPPLIES 405.1501.0151.1542.5499 DFT0002827 04/17/2025 BOXING SUPPLIES 369.4701.0151.1541.5430 DFT0002827 04/17/2025 BBALL SUPPLIES 243.5701.0151.1541.5430 DFT0002827 04/17/2025 YOUTH SPORT SUPPLIES 63.3401.0151.1541.5440 DFT0002827 04/17/2025 BBALL BANQUET SUPPLIES 149.8201.0150.1540.5406 DFT0002827 04/17/2025 DEPT SUPPLIES 160.5501.0150.1540.5431 DFT0002827 04/17/2025 PROGRAM SUPPLIES 148.4401.0151.1541.5430 DFT0002827 04/17/2025 YOUTH SPORT SUPPLIES 185.9001.0151.1541.5430 DFT0002827 04/17/2025 YOUTH BBALL BANQUET BASKETS 60.9301.0150.1540.5431 DFT0002827 04/17/2025 TINY TOT PRGM SUPPLIES 7.3201.0150.1540.5431 DFT0002827 04/17/2025 CCTR PRGM SUPPLIES 48.7401.0150.1540.5431 DFT0002827 04/17/2025 REC CLASS SUPPLIES 49.6001.0150.1540.5431 DFT0002827 04/17/2025 REC CLASS SUPPLIES 44.0901.0150.1540.5431 DFT0002827 04/17/2025 MCTR PRGM SUPPLIES 54.5101.0150.1540.5431 DFT0002827 04/17/2025 PRGM SUPPLIES/ KEY RINGS 8.56

01.0150.1540.5431 DFT0002827 04/17/2025 CCTR PRGM SUPPLIES 76.6401.0150.1540.5431 DFT0002827 04/17/2025 CCTR PRGM SUPPLIES 61.7301.0150.1540.5431 DFT0002827 04/17/2025 CCTR DEPT SUPPLIES 55.9601.0150.1540.5431 DFT0002827 04/17/2025 MCTR & TINY TOTS PRGM SUPPLIES 108.8801.0150.1540.5431 DFT0002827 04/17/2025 NTP PRGM SUPPLIES 86.7001.0150.1540.5431 DFT0002827 04/17/2025 MCTR PRGM SUPPLIES 86.0101.0150.1540.5431 DFT0002827 04/17/2025 CCTR PRGM SUPPLIES 155.4001.0150.1540.5431 DFT0002827 04/17/2025 TINY TOT PRGM SUPPLIES 125.2301.0150.1540.5431 DFT0002827 04/17/2025 BABY LAB SUPPLIES 115.7401.0150.1540.5431 DFT0002827 04/17/2025 REC CLASS SUPPLIES 16.4601.0150.1540.5431 DFT0002827 04/17/2025 BABY LAB SUPPLIES 179.1001.0150.1540.5431 DFT0002827 04/17/2025 ALL PRGM SNACKS 309.6601.0150.1540.5431 DFT0002827 04/17/2025 NTP PRGM SUPPLIES 33.8201.0150.1540.5431 DFT0002827 04/17/2025 ALL PRGM SNACKS 202.9001.0150.1540.5431 DFT0002827 04/17/2025 MCTR PRGM SUPPLIES 20.7301.0150.1540.5431 DFT0002827 04/17/2025 TINY TOT PRGM SUPPLIES 41.4201.0150.1540.5431 DFT0002827 04/17/2025 NTP PRGM SUPPLIES 35.8101.0150.1540.5431 DFT0002827 04/17/2025 MCTR PRGM SUPPLIES 35.4106.0300.3010.5430 DFT0002827 04/17/2025 NAPKINS/ NUTR PRGM 130.0606.0300.3010.5430 DFT0002827 04/17/2025 NUTR PRGM SUPPLIES 259.0701.0150.1540.5431 DFT0002827 04/17/2025 ALL PRGM FOOD CRAFT SUPPLIES 187.45

01.0150.1530.5952 DFT0002827 04/17/2025 EASTER FRONT LOBBY DECORATIONS 52.10

01.0150.1530.5952 DFT0002827 04/17/2025 LUNCHEON SUPPLIES 209.6006.0300.3010.5430 DFT0002827 04/17/2025 PORTABLE COFFEE MAKERS/ NUTR PRGM 364.49

01.0150.1530.5430 DFT0002827 04/17/2025 SOCIAL SNACKS 33.4101.0150.1530.5952 DFT0002827 04/17/2025 EASTER DECORATIONS 34.7201.0150.1530.5952 DFT0002827 04/17/2025 CUTLERY PACKETS/ EVENTS 214.42

01.0150.1530.5430 DFT0002827 04/17/2025 EASTER CRAFT SUPPLIES 15.1601.0150.1530.5430 DFT0002827 04/17/2025 EASTER CRAFT SUPPLIES 12.38

U.S. BANK NATIONAL ASSOCIATION
U.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONU.S. BANK NATIONAL ASSOCIATIONSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERUS BANK VOYAGER FLEET SYSUS BANK VOYAGER FLEET SYSUS BANK VOYAGER FLEET SYSAFLAC WORLDWIDE HEADQUARTERSCALPERSCALPERSCALPERSCALPERSCALPERS RETIREMENTCALPERS RETIREMENTCALPERS RETIREMENTCALPERS RETIREMENTDELTA DENTAL OF CALIFORNIASAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATER

01.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 1707 N MERCED AVE 24.64

01.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 MERCED N/W SANTA ANITA 67.6701.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 1500 N CENTRAL AVE 980.1201.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 1556 CENTRAL AVE 484.7301.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 1819 N CENTRAL AVE 405.0101.0000.0000.2021 DFT0002833 05/29/2025 SERVICE CREDIT PURCHASE/ A. O 155.77

01.0000.0000.2260 DFT0002834 06/06/2025 JUNE'25 DENTAL INSURANCE 6,591.41

01.0170.1730.5720 DFT0002835 06/10/2025 4/21-5/20/25 2620 ROSEMEAD BLVD 141.13

01.0000.0000.2020 DFT0002833 05/29/2025 RATE PLAN 27216 20,083.7901.0000.0000.2020 DFT0002833 05/29/2025 RATE PLAN 23047 2,200.9201.0000.0000.2020 DFT0002833 05/29/2025 RATE PLAN 685 9,857.5101.0100.1050.5941 DFT0002832 06/11/2025 ADMIN FEE/ RETIRED 17.0801.0100.1050.5941 DFT0002832 06/11/2025 ADMIN FEE/ ACTIVE 233.0301.0100.1050.5945 DFT0002832 06/11/2025 EMPLOYER SHARE/ RETIRED PREMIUM 1,264.00

44.0800.8010.5966 DFT0002830 05/29/2025 3/25-4/24/25 FUEL-CITY TRANSPORTATION 787.3501.0000.0000.2225 DFT0002831 06/12/2025 MAY'25 INSURANCE 994.5601.0000.0000.2250 DFT0002832 06/11/2025 ACTIVE EMPLOYEE PREMIUM 97,095.0101.0170.1730.5720 DFT0002829 06/04/2025 4/15-5/14/25 1450 LIDCOMBE 228.48

02.0170.1760.5966 DFT0002830 05/29/2025 3/25-4/24/25 FUEL-CITY TRANSPORTATION 1,948.83

37.0670.6720.5966 DFT0002830 05/29/2025 3/25-4/24/25 FUEL-CITY TRANSPORTATION 3,833.8701.0130.1330.5932 DFT0002827 04/17/2025 ADOBE CLOUD APPS SUBSCRIPTION 575.8601.0170.1730.5720 DFT0002828 06/04/2025 4/15-5/14/25 1675 DURFEE AVE 243.63

01.0130.1310.5910 DFT0002827 04/17/2025 FEB'24 CSMFO ANNUAL CONF/ HOTEL CHARGES 287.1901.0130.1330.5406 DFT0002827 04/17/2025 MICROSOFT SURFACE LAPTOPS 8,812.38

01.0130.1330.5715 DFT0002827 04/17/2025 APPLE CLOUD SUBSCRIPTION 9.99

01.0130.1330.5715 DFT0002827 04/17/2025 APPLE CLOUD SUBSCRIPTION 10.9901.0130.1330.5715 DFT0002827 04/17/2025 APPLE CLOUD SUBSCRIPTION 6.99

01.0130.1330.5715 DFT0002827 04/17/2025 APPLE CLOUD SUBSCRIPTION 6.99

01.0130.1330.5715 DFT0002827 04/17/2025 APPLE CLOUD SUBSCRIPTION 6.99

01.0130.1330.5715 DFT0002827 04/17/2025 APPLE CLOUD SUBSCRIPTION 8.98

01.0100.1010.5910 DFT0002827 04/17/2025 ICA WINTER SEMINAR/ HOTEL CHARGES 13.06

01.0100.1010.5910 DFT0002827 04/17/2025 FEB'25 ICA WINTER SEMINAR/ HOTEL CHARGES 1,052.3701.0100.1010.5912 DFT0002827 04/17/2025 FEB'25 STATE OF PUBLIC SFTY/ MEETING CHARGE 80.0001.0130.1330.5932 DFT0002827 04/17/2025 ICLOUD STORAGE MONTHLY CHARGE 2.99

01.0130.1330.5932 DFT0002827 04/17/2025 ICLOUD STORAGE MONTHLY CHARGE 2.99

01.0130.1330.5932 DFT0002827 04/17/2025 TELENYX PLATFORM 112.9901.0130.1330.5715 DFT0002827 04/17/2025 1/3-2/2/25 CITY CELL PHONE 2,747.7501.0130.1330.5932 DFT0002827 04/17/2025 TELENYX PLATFORM 111.5101.0130.1330.5932 DFT0002827 04/17/2025 ICLOUD STORAGE MONTHLY CHARGE 9.99

01.0130.1330.5215 DFT0002827 04/17/2025 FEB'25 INTERNET SVCS 327.0401.0130.1330.5215 DFT0002827 04/17/2025 CABLE & INTERNET SVCS 338.14

01.0130.1330.5215 DFT0002827 04/17/2025 CABLE & INTERNET SVCS 154.98

01.0151.1543.5952 DFT0002827 04/17/2025 SPECIAL EVENT SUPPLIES 89.9201.0170.1020.5406 DFT0002827 04/17/2025 COUNCIL SUPPLIES 133.1601.0130.1330.5215 DFT0002827 04/17/2025 FEB'25 STAMPLI CHARGES 1,898.0001.0151.1543.5952 DFT0002827 04/17/2025 STATE OF THE CITY BACKDROP 558.69

01.0151.1543.5952 DFT0002827 04/17/2025 SPECIAL EVENT SUPPLIES 67.0401.0151.1543.5952 DFT0002827 04/17/2025 BIKE RIDE SUPPLIES 118.2601.0151.1543.5952 DFT0002827 04/17/2025 BIKE RIDE SUPPLIES 210.2401.0151.1543.5952 DFT0002827 04/17/2025 SPECIAL EVENT SUPPLIES 13.9801.0151.1543.5952 DFT0002827 04/17/2025 BIKE RIDE SUPPLIES 118.76

SAN GABRIEL VALLEY WATER

SAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSAN GABRIEL VALLEY WATERSO CAL GASSOUTHERN CALIFORNIA EDISONVISION SERVICE PLANVISION SERVICE PLANWASHINGTON NATIONAL INSURANCE CO Grand Total $ 1,460,796.94

01.0000.0000.2255 DFT0002842 06/12/2025 JUNE'25 VISION INSURANCE 918.9201.0000.0000.2255 DFT0002842 06/12/2025 CREDIT ADJUSTMENT (69.15)01.0000.0000.2224 DFT0002843 06/11/2025 MAY'25 SUPPLEMENTAL LIFE INSURANCE 2,148.80

01.0170.1730.5720 DFT0002839 06/10/2025 4/17-5/19/25 2004 ROSEMEAD BLVD 24.64

01.0170.1730.5705 DFT0002840 06/10/2025 4/30-5/30/25 1415 SANTA ANITA AVE 1,125.7701.0170.1730.5710 DFT0002841 06/11/2025 APR'25 2028 CENTRAL AVE 229.59

01.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 1900 CENTRAL AVE 204.9801.0170.1730.5720 DFT0002837 06/10/2025 4/17-5/19/25 2218 ROSEMEAD BLVD 141.13

01.0170.1730.5720 DFT0002838 06/10/2025 4/21-5/20/25 2464 ROSEMEAD BLVD 294.88

01.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 N LERMA/ MILLET 239.8801.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 1530 CENTRAL AVE 308.1901.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 1415 SANTA ANITA AVE 365.14

01.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 N/E MERCED SANTA ANITA 180.99

01.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 1652 TYLER AVE 152.5301.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 1819 N MERCED AVE 210.69

01.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 2000 SANTA ANITA AVE 96.80

01.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 2022 N CENTRAL AVE 119.5901.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 1824 CENTRAL AVE 655.5701.0170.1730.5720 DFT0002836 06/10/2025 4/16-5/15/25 10452 RUSH ST 85.42

City Council Agenda Report
Agenda Item No. 7.c.

DATE: June 17, 2025
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Danilo Batson, Interim Director of Public Works SUBJECT: CONSIDERATION AND APPROVAL OF RESOLUTION NO.
25-054, APPROVING AMENDMENT NO. 1 TO THE

PROFESSIONAL SERVICES AGREEMENT BETWEEN THE

CITY OF SOUTH EL MONTE AND PHOENIX GROUP

INFORMATION SYSTEMS FOR CITATION PROCESSING

AND ADMINISTRATION CITATION PROCESSING SERVICES
SUMMARY: Since June 25, 2019, Phoenix Group Information Systems has provided citation processing and administration citation processing services for the City’s Code Enforcement and Public Safety Divisions. Staff is recommending an extension to the current Professional Services Agreement through June 30, 2026, at the current not to exceed amountof $55,000, to allow the City to undergo a Request for Proposals process.

RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 25- 054, approving Amendment No. 1 to the Professional Services Agreement for Citation Processing Services between the City and Phoenix Group Information Systems.

FISCAL/FINANCIAL IMPACT: The budget for FY 2024/25 will remain at the current funding level of $55,000 currently split with fees due to the Superior Court for parking citation revenue. The impact at the end of the fiscal year is dependent upon the number of citations processed and the amount of fees collected.

DISCUSSION: On June 25, 2019, the City Council adopted Resolution No. 19-46, approving the existing Professional Services Agreement with Phoenix Group Information Systems for citation processing and administration citation processing services. Staff recommends the current agreement be extended for an additional year to allow the City to undergo a competitive Request for Proposals process. The proposed First Amendment would extend the existing agreement for an additional year, through June 30, 2026.

ATTACHMENT(S):

A. Resolution No. 25-054
B. Amendment No 1
C. Extension Letter
D. Resolution No 19-46
E. Professional Services Agreement

01257.0006/679068.1

ATTACHMENT A
RESOLUTION NO. 25-054

A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL
APPROVING AMENDMENT NO. 1 TO THE PROFESSIONAL

SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH

EL MONTE AND PHOENIX GROUP INFORMATION

SYSTEMS
WHEREAS, since September 1, 2010, Phoenix Group Information Systems has provided citation processing services for the City’s Code and Public Safety Divisions; and WHEREAS, on June 25, 2019, the City Council of the City of South El Monte approved Resolution No. 19-46 approving a Professional Services Agreement (the “Master Agreement”) between the City of South El Monte (the “City”) and Phoenix Group Information Systems (the “Consultant”) with automatic renewals for subsequent one-year periods until March 1, 2024; and WHEREAS, although the Master Agreement expired on March 1, 2024, Consultant continued to perform under the terms of the Master Agreement from the period commencing March 1, 2024, to the date of Amendment No. 1 to the Professional Services Agreement between the City of South El Monte and Phoenix Group Information Systems; and WHEREAS, prior to the expiration of the Master Agreement, it was the City and Consultant’s intent to extend the life of the Agreement to June 30, 2026, to allow the City to undergo a Request for Proposals process; and
WHEREAS, the City and Consultant are in agreement that the term of the Master Agreement be extended nunc pro tunc, notwithstanding its March 1, 2024 expiration, and that the City and Consultant intend to be bound by the terms and conditions of the Agreement as extended by Amendment No. 1, as if Amendment No. 1 had been executed upon the initial March 1, 2024 expiration date; and
WHEREAS, between the March 1, 2024, expiration date of the Master Agreement and the execution date of Amendment No. 1, the City and Consultant have performed in compliance with the terms of the Master Agreement and intended all rights, responsibilities and procedures set forth under the Master Agreement, to have been in full force and effect during this interim period; and WHEREAS, on May 19, 2025, Consultant submitted a letter of Extension of Agreement for one (1) year, ending on June 30, 2026; and
WHEREAS, staff is recommending that the City Council consider and approve Amendment No. 1 to the Professional Services Agreement between the City of South El Monte and Phoenix Group Information Systems.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH EL MONTE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

01257.0006/679068.1
SECTION 1: The City Council hereby adopts and approves this Resolution approving Amendment No. 1 to the Professional Services Agreement between the “City” and the “Consultant” for a period not to exceed one (1) year.

SECTION 2: The City Council hereby authorizes and directs the City Manager to execute Amendment No. 1 to the Master Agreement in substantially the form attached as Attachment “B” to the June 17, 2025, staff report accompanying this Resolution. The Council further directs the City Manager to take all actions necessary to effectuate Amendment No. 1.

PASSED, APPROVED, AND ADOPTED this 17th day of June 2025. _____________________________
Gloria Olmos, Mayor
ATTEST:
______________________________
Adrian Garcia, MMC, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF SOUTH EL MONTE )
I, Adrian Garcia, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 25-054, was duly passed and approved by the City Council of the City of South El Monte at a regular meeting of said Council held on the 17th day of June 2025, and that said Resolution was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Adrian Garcia, MMC, City Clerk

ATTACHMENT B
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SOUTH EL MONTE AND

PHOENIX GROUP INFORMATION SYSTEMS
This First Amendment (“Amendment No. 1”) to that certain agreement entitled “Professional Services Agreement,” Agreement No. ______, dated June 25, 2019 (“Master Agreement”), by and between the City of South El Monte, a California municipal corporation (“City”) and Phoenix Group Information Systems, a California corporation (“Consultant”) (collectively, the “Parties”) is hereby entered into as of this 17th day of June, 2025 (“Effective Date”). For purposes of this Amendment No. 1, the capitalized term “Parties” shall be collective reference to both City and Consultant. The capitalized term “Party” may refer to either City or Consultant, interchangeable as appropriate.

RECITALS
A. On June 25, 2019, the Parties entered into and executed the Master Agreement for the Consultant to provide certain Citation processing and Administration Citation processing services.

B. The Master Agreement is attached and incorporated hereto as Exhibit “A”.

C. The Term of the Master Agreement was from March 1, 2021 to March 1, 2024.

D. Although the Master Agreement expired on March 1, 2024, Consultant continued to perform under the terms of the Master Agreement from the period commencing March 1, 2024, to the date of Amendment No. 1.

E. Prior to the expiration of the Master Agreement, it was the City and Consultant’s intent to extend the life of the Master Agreement to June 30, 2026, to allow the City to undergo a Request for Proposals process.

F. The City and Consultant are in agreement that the term of the Master Agreement be extended nunc pro tunc, notwithstanding its March 1, 2024 expiration, and that the City and Consultant intend to be bound by the terms and conditions of the Master Agreement as extended by Amendment No. 1, as if Amendment No. 1 had been executed upon the initial March 1, 2024 expiration date.

G. Between the March 1, 2024 expiration date of the Master Agreement and the execution date of Amendment No. 1, the City and Consultant have performed in compliance with the terms of the Master Agreement and intended all rights, responsibilities and procedures set forth under the Master Agreement to have been in full force and effect during this interim period.

H. Except as specifically amended by this Amendment No. 1, all other provisions of the Master Agreement shall remain in full force and effect. This Amendment No. 1, together with the Master Agreement, shall constitute the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed in both documents.

NOW, THEREFORE, in consideration of the mutual agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows:

Section 1. All defined terms herein, as shown by initial capitalization, shall have the meaning ascribed to them in the Master Agreement, unless otherwise indicated.

Section 2. Section 2 (TERM OF AGREEMENT) of the Master Agreement is hereby amended to extend the Master Agreement to continue through June 30, 2026.

Section 3. Except as specifically amended by this Amendment No. 1, all other provisions of the Master Agreement shall remain in full force and effect. This Amendment No. 1, together with the Master Agreement, shall constitute the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed in both documents.

Section 4. The provisions of this Amendment No. 1 shall be deemed a part of the Master Agreement and all provisions contained therein shall remain binding and enforceable. In the event of any conflict or inconsistency between the provisions of this Amendment No. 1 and the provisions of the Master Agreement, the provisions of this Amendment No. 1 shall control, but only in so far as such provisions conflict with the Master Agreement and no further.

IN WITNESS THEREOF, the Parties hereto have executed this Amendment No. 1 on the day and year first shown above.

City: Consultant:

City of South El Monte, Phoenix Group Information Systems, a California municipal corporation a California Corporation By: ____________________________ By: ________________________________ Name: Rene Salas Name: Claire Murphy
Title: City Manager Title: Executive Vice President
ATTEST: By: ________________________________
Name: __________________________
Title: ___________________________
By: ____________________________ PROOF OF AUTHORITY TO BIND CONTRACTING Name: Adrian Garcia PARTY REQUIRED
Title: City Clerk
APPROVED AS TO FORM:

By: ____________________________
Name: Susie A. Altamirano
Title: City Attorney

May 19, 2025
City of South El Monte
1415 Santa Anita Avenue
South El Monte, CA 91733
Subject: Extension of Agreement
To whom this may concern,
We are pleased to inform you that we will extend the current agreement, originally dated June 15, 2019 , for an addiKonal three-year term. This extension will be at the same pricing condiKons as established in the original agreement, with no price increases during the extended period.

The term of this extended agreement shall commence from the EffecKve Date May 1 9, 2025 and conKnue through June 30, 2026.

We look forward to conKnuing our partnership and appreciate your conKnued trust.

Please feel free to contact us if you have any quesKons or require further clarificaKon.

Sincerely,
Claire Murphy
Vice President
Phoenix Group InformaKon Systems
[email protected]
2677 N. Main Street, Suite 440, Santa Ana, CA 92705
Phone (714) 460-7200

ATTACHMENT C

RESOLUTION NO. 19- 46

A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL APPROVING

THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY

OF SOUTH EL MONTE AND PHOENIX GROUP INFORMATION SYSTEMS, INC. FOR CITATION PROCESSING AND ADMINISTRATIVE CITATION PROCESSING SERVICES DATED MARCH 1, 2019
THE SOUTH EL MONTE CITY COUNCIL HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby approves an agreement with Phoenix Group Information Systems, Inc. for citation processing services for the City, at a not to exceed figure of $55, 000. 00 ( the " Agreement").

SECTION 2. The City Council hereby authorizes and directs the City Manager to execute the Agreement in substantially the form attached as Attachment A to the June 25, 2019 staff report accompanying this Resolution. The Council further directs the City Manager to take all actions necessary to effectuate the Agreement.

SECTION 3. The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED AND ADOPTED this 25th day of June, 2019.

Olmos, MOW
ATTE
kb
Rose Juarez, 66K Kerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF SOUTH EL MONTE )
I, Rose Juarez, City Clerk of the City of South. El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 19- 46, was passed and approved by the City Council of the City of South El Monte, at a regular meeting of said Council held on the 25th day of June 2019, and that said Resolution was adopted by the following vote:

AYES: Acosta, Angel, Delgado, Retamoza, ( Mayor) Olmos
NOES: None
ABSENT: None
ABSTAIN: None -
Rose Juarez, ty Clerk

ATTACHMENT D

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (" Agreement") is dated June 25, 2019 Effective Date") and is between the City of South EI Monte, a California municipal corporation (" City") and PHOENIX GROUP INFORMATION SYSTEMS, a California corporation (" Consultant"). City and Consultant are sometimes referred to herein as the Parties", and individually as a " Party".

RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide Citation processing and Administration Citation processing services.

B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.

C. City desires to retain Consultant and Consultant desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.

The Parties therefore agree as follows:

1. Consultant' s Services.

A. Scope of Services. Consultant shall perform the services described in the Scope of Services ( the " Services") for ongoing Citation processing and Administration Citation processing services, attached as Exhibit A. City may request, in writing, changes in the Scope of Services to be performed. Any changes mutually agreed upon by the Parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

B. Party Representatives. For the purposes of this Agreement, the City Representative shall be the City Manager, or such other person designated in writing by the City Manager ( the " City Representative"). For the purposes of this Agreement, the Consultant Representative shall be Claire Murphy, Executive Vice President ( the Consultant Representative"). The Consultant Representative shall directly manage Consultant' s Services under this Agreement. Consultant shall not change the Consultant Representative without City' s prior written consent.

C. Time for Performance. Consultant shall commence the Services on the Effective Date and shall perform all Services by the deadline established by the City Representative or, if no deadline is established, with reasonable diligence.

D. Standard of Performance. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like Approved for Use 04/ 26/ 18
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ATTACHMENT E

professionals under similar circumstances and in a manner reasonably satisfactory to City.

E. Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the Services required under this Agreement. All of the Services required under this Agreement shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such Services.

F. Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes, regulations and requirements.

G. Permits and Licenses. Consultant shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of Services under this Agreement, including a business license.

2. Term of Agreement. The term of this Agreement shall be from the Effective Date through June 25, 2021, unless sooner terminated as provided in Section 12 of this Agreement or extended. This agreement will include automatic renewals for subsequent one-year periods until March 01, 2024.

3. Compensation.

A. Compensation. As full compensation for Consultant' s Services satisfactorily rendered under this Agreement, City shall pay Consultant the total sum of $ 55, 000 ( the " Maximum Compensation"), as set forth in the Approved Fee Schedule attached hereto as Exhibit B." In no event shall Consultant be paid more than 55, 000.

B. Expenses. The amount set forth in paragraph 3. A. above includes reimbursement for all expenditures incurred in the performance of this Agreement.

C. Unauthorized Services and Expenses. City will not pay for any services not specified in the Scope of Services, unless the City Council or the City Representative, if applicable, and the Consultant Representative authorize such services in writing prior to Consultant' s performance of those services or incurrence of additional expenses. Any additional services or expenses authorized by the City Council or the City Representative shall be compensated at the rates set forth in Exhibit B, or, if not specified, at a rate mutually agreed to by the Parties. City shall make payment for additional services and expenses in accordance with Section 4 of this Agreement.

4. Method of Payment.

A. Invoices. Consultant shall submit to City an invoice, on a monthly basis, for the Services performed pursuant to this Agreement. Each invoice shall itemize the Services rendered during the billing period, hourly rates charged, if applicable, and the 2- Approved for Use 04/ 26/ 18
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ATTACHMENT E

amount due. City shall review each invoice and notify Consultant in writing within ten Business Days of receipt of any disputed invoice amounts.

B. Payment. City shall pay all undisputed invoice amounts within 30 calendar days after receipt up to the Maximum Compensation set forth in Section 3 of this Agreement. City does not pay interest on past due amounts. City shall not withhold federal payroll, state payroll or other taxes, or other similar deductions, from payments made to Consultant.

C. Audit of Records. Consultant shall make all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement available during Consultant' s regular working hours to City for review and audit by City.

5. Independent contractor.

A. Consultant is an independent contractor and not an employee of the City.

All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant' s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

B. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant's personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant' s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

6. Information and Documents.

A. Consultant covenants that all data, reports, documents, discussion, or other information ( collectively " Data") developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed or released by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. Consultant, its officers, employees, agents, or subcontractors shall not without written authorization from the City Manager or unless requested in writing by the City Attorney, voluntarily provide 3- Approved for Use 04/26/ 18
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ATTACHMENT E

declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered " voluntary," provided Consultant gives City notice of such court order or subpoena.

B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City may, but has no obligation to, represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City' s right to review any such response does not imply or mean the right by City to control, direct or rewrite the response.

C. All Data required to be furnished to City in connection with this Agreement shall become City' s property, and City may use all or any portion of the Data submitted by Consultant as City deems appropriate. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the Services, surveys, notes, and other documents prepared in the course of providing the Services shall become City' s sole property and may be used, reused or otherwise disposed of by City without Consultant' s permission. Consultant may take and retain copies of the written products as desired, but the written products shall not be the subject of a copyright application by Consultant.

D. Consultant' s covenants under this Section shall survive the expiration or termination of this Agreement.

7. Conflicts of Interest. Consultant and its officers, employees, associates and subcontractors, if any, shall comply with all conflict of interest statutes of the State of California applicable to Consultant' s Services under this Agreement, including the Political Reform Act ( Gov. Code § 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant may perform similar Services for other clients, but Consultant and its officers, employees, associates and subcontractors shall not, without the City Representative' s prior written approval, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

Consultant shall incorporate a clause substantially similar to this Section into any subcontract that Consultant executes in connection with the performance of this Agreement.
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ATTACHMENT E

8. Indemnification, Hold Harmless, and Duty to Defend.

A. Indemnities.
1) To the fullest extent permitted by law, Consultant shall, at its sole cost and expense, defend, hold harmless and indemnify City and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors, assigns and those City agents serving as independent contractors in the role of City officials collectively " Indemnitees"), from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith and the payment of all consequential damages ( collectively " Liabilities"), in law or equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant, its officers, agents, servants, employees, subcontractors, materialmen, consultants or their officers, agents, servants or employees ( or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees' active or passive negligence, except for Liabilities arising from the sole negligence or willful misconduct of the Indemnitees as determined by court decision or by the agreement of the Parties.

Consultant shall defend the Indemnitees in any action or actions filed in connection with any Liabilities with counsel of the Indemnitees' choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant shall reimburse the Indemnitees for any and all legal expenses and costs incurred by Indemnitees in connection therewith. 2) Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant' s employees. Consultant shall indemnify and hold City harmless from any failure of Consultant to comply with applicable workers' compensation laws. City may offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant' s failure to promptly pay to City any reimbursement or indemnification arising under this subparagraph A. 2). 3) Consultant shall obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. If Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible and indemnify, hold harmless and defend the Indemnitees from and against any and all Liabilities at law or in equity, whether actual, alleged or threatened, which arise out of, are claimed to arise out of, pertain to, or relate to the acts or omissions of Consultant' s subcontractor, its officers, agents, servants, 5- Approved for Use 04/ 26/ 18
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ATTACHMENT E

employees, subcontractors, materialmen,
or employees ( or any entity or individual
legal liability thereof) in the performance
active or passive negligence, except for
willful misconduct of the Indemnitees
agreement of the Parties.
consultants or their officers, agents, servants
that Consultant' s subcontractor shall bear the
of this Agreement, including the Indemnitees'
Liabilities arising from the sole negligence or
is determined by court decision or by the
B. Workers' Compensation Acts not Limiting. Consultant' s indemnifications and obligations under this Section, or any other provision of this Agreement, shall not be limited by the provisions of any workers' compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

C. Insurance Requirements not Limiting. City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. The indemnities in this Section shall apply regardless of whether or not any insurance policies are determined to be applicable to the Liabilities, tax, assessment, penalty or interest asserted against City.

D. Survival of Terms. Consultant' s indemnifications and obligations under this Section shall survive the expiration or termination of this Agreement.

9. Insurance.

A. Minimum Scope and Limits of Insurance. Consultant shall procure and at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows:
1) Commercial General Liability Insurance with a minimum limit of 1, 000, 000. 00 per occurrence for bodily injury, personal injury and property damage and a general aggregate limit of $ 1, 000, 000. 00 per project or location. If Consultant is a limited liability company, the commercial general liability coverage shall be amended so that Consultant and its managers, affiliates, employees, agents and other persons necessary or incidental to its operation are insureds.
2) Automobile Liability Insurance for any owned, non -owned or hired vehicle used in connection with the performance of this Agreement with a combined single limit of $ 1, 000, 000. 00 per accident for bodily injury and property damage. If Consultant does not use any owned, non -owned or hired vehicles in the performance of Services under this Agreement, Consultant shall obtain a non -owned auto endorsement to the Commercial General Liability policy required under subparagraph A. 1) of this Section.
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ATTACHMENT E

3) Workers' Compensation Insurance as required by the State of California and Employer's Liability Insurance with a minimum limit of $ 1, 000, 000. 00 per accident for bodily injury or disease. If Consultant has no employees while performing Services under this Agreement, workers' compensation policy is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability/ Errors and Omissions Insurance with minimum limits of $ 1, 000, 000.00 per claim and in aggregate.

B. Acceptability of Insurers. The insurance policies required under this Section shall be issued by an insurer admitted to write insurance in the State of California with a rating of A:VII or better in the latest edition of the A. M. Best Insurance Rating Guide.

Self-insurance shall not be considered to comply with the insurance requirements under this Section.

C. Additional Insured. The commercial general and automobile liability policies shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds.

D. Primary and Non -Contributing. The insurance policies required under this Section shall apply on a primary non- contributing basis in relation to any other insurance or self-insurance available to City. Any insurance or self- insurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant' s insurance and shall not contribute with it.

E. Consultant' s Waiver of Subrogation. The insurance policies required under this Section shall not prohibit Consultant and Consultant' s employees, agents or subcontractors from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against City.

F. Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by City. At City' s option, Consultant shall either reduce or eliminate the deductibles or self- insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

G. Cancellations or Modifications to Coverage. Consultant shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days' prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Consultant shall, within two Business Days of notice from the insurer, phone, fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy.
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ATTACHMENT E

H. City Remedy for Noncompliance. If Consultant does not maintain the policies of insurance required under this Section in full force and effect during the term of this Agreement, or in the event any of Consultant' s policies do not comply with the requirements under this Section, City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may, but has no duty to, take out the necessary insurance and pay, at Consultant' s expense, the premium thereon.

Consultant shall promptly reimburse City for any premium paid by City or City may withhold amounts sufficient to pay the premiums from payments due to Consultant.

I. Evidence of Insurance. Prior to the performance of Services under this Agreement, Consultant shall furnish the City Clerk with a certificate or certificates of insurance and all original endorsements evidencing and effecting the coverages required under this Section. The endorsements are subject to City' s approval.

Consultant may provide complete, certified copies of all required insurance policies to City. Consultant shall maintain current endorsements on file with the City Clerk.

Consultant shall provide proof to the City Clerk that insurance policies expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall furnish such proof at least two weeks prior to the expiration of the coverages.

J. Indemnity Requirements not Limiting. Procurement of insurance by Consultant shall not be construed as a limitation of Consultant' s liability or as full performance of Consultant' s duty to indemnify City under Section 8 of this Agreement.

K. Subcontractor Insurance Requirements. Consultant shall require each of its subcontractors that perform Services under this Agreement to maintain insurance coverage that meets all of the requirements of this Section.

10. Mutual Cooperation.

A. City' s Cooperation. City shall provide Consultant with all pertinent Data, documents and other requested information as is reasonably available for Consultant' s proper performance of the Services required under this Agreement.

B. Consultant' s Cooperation. In the event any claim or action is brought against City relating to Consultant' s performance of Services rendered under this Agreement, Consultant shall render any reasonable assistance that City requires.

11. Records and Inspections. Consultant shall maintain complete and accurate records with respect to time, costs, expenses, receipts, correspondence, and other such information required by City that relate to the performance of the Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to City, its designees and representatives at reasonable times, and shall allow City to examine and audit the books and records, to make transcripts therefrom as necessary, and to inspect all work, data, documents, proceedings and activities related 8- Approved for Use 04/ 26/ 18
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ATTACHMENT E

to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three years after receipt of final payment.

12. Termination of Agreement.

A. Right to Terminate. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least five calendar days before the termination is to be effective. Consultant may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least 60 calendar days before the termination is to be effective.

B. Obligations upon Termination. Consultant shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. In the event of City' s termination of this Agreement due to no fault or failure of performance by Consultant, City shall pay Consultant based on the percentage of work satisfactorily performed up to the effective date of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the Services required by this Agreement. Consultant shall have no other claim against City by reason of such termination, including any claim for compensation.

13. Force Majeure. Consultant shall not be liable for any failure to perform its obligations under this Agreement if Consultant presents acceptable evidence, in City' s sole judgment, that such failure was due to acts of God, embargoes, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant' s reasonable control and not due to any act by Consultant.

14. Default.

A. Consultant' s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default.

B. In addition to the right to terminate pursuant to Section 12, if the City Manager determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, City shall serve Consultant with written notice of the default. Consultant shall have ten calendar days after service upon it of the notice in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, City may, notwithstanding any other provision of this Agreement, terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
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ATTACHMENT E

15. Notices. Any notice, consent, request, demand, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: ( a) on personal delivery, ( b) on confirmed delivery by courier service during Consultant' s and City' s regular business hours, or ( c) three Business Days after deposit in the United States mail, by first class mail, postage prepaid, and addressed to the Party to be notified as set forth below:

If to City:

Attn: Rachel Barbosa
City of South EI Monte
1415 Santa Anita Avenue
South EI Monte, California 91733
Telephone: ( 626) 579- 6540
Email: rbarbosa@soelmonte. org
With a courtesy copy to:

If to Consultant:

Attn: Claire Murphy
Phoenix Group Information Systems
2670 N Main Street, Suite # 200
Santa Ana, California 92705
Telephone: ( 714) 460- 7200
Email: clientrelations@phxgis. com
Michael Estrada, City Attorney Richards, Watson &
Gershon
355 South Grand Avenue, 40th Floor
Los Angeles, CA 90071
Telephone: ( 213) 626- 8484
Email: mestrada@rwglaw. com

16. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor or applicant for employment because of race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, sexual orientation or other basis prohibited by law. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, religious creed, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information or sexual orientation.

17. Prohibition of Assignment and Delegation. Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City' s prior written consent. City' s consent to an assignment of rights under this Agreement shall not release Consultant from any of its obligations or alter any of its primary obligations to be performed under this Agreement. Any attempted assignment or delegation in violation of this Section shall be void and of no effect and shall entitle City to terminate this Agreement. As used in this Section, " assignment" and delegation" means any sale, gift, pledge, hypothecation, encumbrance or other transfer 10- Approved for Use 04/26/ 18
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ATTACHMENT E

of all or any portion of the rights, obligations, or liabilities in or arising from this Agreement to any person or entity, whether by operation of law or otherwise, and regardless of the legal form of the transaction in which the attempted transfer occurs.

18. No Third -Party Beneficiaries Intended. This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

19. Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement shall be 1) effective unless it is in writing and signed by the Party making the waiver, 2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or ( 3) deemed to constitute a continuing waiver unless the writing expressly so states.

20. Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City' s check or the failure to make a written extra compensation claim within ten calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors and agents for the accuracy and competency of the information provided and/ or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

21. Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant' s report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction may be made by City, and the cost thereof shall be charged to Consultant. In addition to all other available remedies, City may deduct the cost of such correction from any retention amount held by City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.

22. Non -Appropriation of Funds. Payments to be made to Consultant by City for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant' s services beyond the current fiscal year, this Agreement shall cover payment for Consultant' s services only to the conclusion of the 11- Approved for Use 04/ 26/ 18
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ATTACHMENT E

last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant' s proposal, the provisions of this Agreement shall control.

24. Entire Agreement and Modification of Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the Parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by both Parties.

25. Headings. The headings in this Agreement are included solely for convenience of reference and shall not affect the interpretation of any provision of this Agreement or any of the rights or obligations of the Parties to this Agreement.

26. Word Usage. Unless the context clearly requires otherwise, ( a) the words " shall," will" and " agrees" are mandatory and " may" is permissive; ( b) " or" is not exclusive; and c) " includes" or "including" are not limiting.

27. Time of the Essence. Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a Party of the benefits of any grace or use period allowed in this Agreement.

28. Business Days. " Business Days" means days South EI Monte City Hall is open for business.

29. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the Parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement ( whether contract, tort or both) shall be resolved in a superior court with geographic jurisdiction over the City of South EI Monte.

30. Attorneys' Fees. In any litigation or other proceeding by which a Party seeks to enforce its rights under this Agreement ( whether in contract, tort or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing Party shall 12- Approved for Use 04/ 26/ 18
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ATTACHMENT E

be entitled to recover all attorneys' fees, experts' fees, and other costs actually incurred in connection with such litigation or other proceeding, in addition to all other relief to which that Party may be entitled.

31. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shall not be affected and continue in full force and effect.

32. Counterparts. This Agreement may be executed in multiple counterparts, all of which shall be deemed an original, and all of which will constitute one and the same instrument.

33. Corporate Authority,; Each person executing this Agreement on behalf of his or her Party warraA that hoiU e is duly authorized to execute this Agreement on behalf of that Party and that by such execution, that Party is formally bound to the provisions of this Agreement.

SIGNATURE PAGE FOLLOWS]
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ATTACHMENT E

The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.

City:

City of South EI Monte,
a California municipal corporation
By:

Name: Rachel Barbosa
Title: Interim City Manager
ATTEST:

By: —
Name:

A
Ros ar z
Title: City Clerk
APPROVED AS TO FORM:

By:

Name: Michael Estrada
Title: City Attorney
Consultant:

Phoenix Group Information Systems,
a California Corporation
gy:
ctv
Name: Claire Murphy
Title: Exec ive Vice President
By: /-
Name:

Title:

PROOF OF AUTHORITY TO BIND CONTRACTING

PARTY REQUIRED
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ATTACHMENT E

EXHIBIT A

SCOPE OF SERVICES
P4 NIX INFORMATION SYSTEMS GROUP
PHOENIX GROUP Information Systems, aCalifornia Corporation Date: 2/ 27/ 2019 2670 N. Main Street, Suite 200
Santa Ana, CA 92705
Hereinafter referred to as " PHX")
Agrees to provide to:

City of South EI Monte
1415 N. Santa Anita Avenue South
EI Monte, CA 91733
Hereinafter referred to as " AGENCY")
Ongoing Citation Processing and adding Administration Citation Processing in accordance with the following terms and conditions:

1. 0 PROCESSING SERVICES PROVIDED
PHX shall receive from the AGENCY and process parking citations issued to California and out- of- state vehicles. PHX will provide the AGENCY with a citation processing management system and access to the database using the Internet and Wincite. net. a_1 Citation referral and Reconciliation: The AGENCY will forward citations to PHX daily or weekly via electronic communication or hard copy. Statistics reporting will provide detail of the information received by issue date. The AGENCY will also include payment information as well as cancellations, dismissals, voids, corrections and/ or other relevant information pertaining to the citation( s) status. PHX will update the AGENCY on a monthly basis regarding status of payment updates. The AGENCY may also update to the database remotely. a_2 Registered Owner Information: PHX will be responsible for maintaining on- line communications with the California DMV. This communication is required as part of this agreement to request registered owner information. Further, PHX will be responsible for communicating and purchasing registration information with DMV offices out -of- state. If PHX is unable to obtain the information necessary, the citation may be returned to AGENCY for research and follow up.

Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clientrelations@phxgis. com
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ATTACHMENT E

a_3 Delinquent Notices: PHX will generate and mail the notices for citations that have been referred to PHX by AGENCY. The mailed notice will include:
citation number
date and time of issuance
violation and description
the amount of fine/ fee due
how to pay the citation and
return address for payment
a. 4 Notices: Notices are sent to the owner that DMV has on record at the time the citation is written.

2. 0 PAYMENT PROCESSING
All payments processed by PHX will be based on the directions and instructions provided by the Agency. Details of the process may change as needed and will be directed by the AGENCY.

Payment processing and deposits will be made within 24 - 48 hours of receipt of payment.

The monies will be deposited into an account controlled by the Agency. PHX will make deposits on behalf of the AGENCY for payments received by PHX. All payments collected by AGENCY will be entered remotely or reported to PHX by AGENCY. 2_ 1 Revenue Reporting: PHX will forward revenue reports to balance the deposits for the month. The reports will list all citations paid by citation number and all deposits made by day.

2. 2 Changes to Payment Processing Procedures
The AGENCY retains the right to change the banking procedure. Changes to the procedures will be negotiated with PHX to the extent that the banking procedures remain within the scope of services provided by PHX. Changes to the process will be finalized in writing between the AGENCY and PHX.

2. 3 Credit Card Payments
Credit Card processing: PHX will provide the option for the public to pay citations through Credit Cards processing by telephone or Internet. The Violator may select credit card payment to Discover, Master Card, Visa, or AMX. The system will provide real time access to the citation data, including the balance due. The Secure site will verity the credit card, approve the payment and update the citation record in real time. The violator is charged a convenience fee of $ 3. 95 or 3. 25%, whichever is greater, that is retained by Phoenix Group for processing and merchant fees. The violator is instructed on how much to pay for the citation and how much they are charged as a convenient fee and alternative methods for payment. NO additional costs are passed on to the AGENCY.

The credit card option will be set up and maintained by Phoenix Group with no additional costs charged to the County. The services include:
a. Set up a custom header and footer page based on graphics approved by the Agency
b. All merchant fees
C. Internet security and website fees
Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clientrelations @ phxgis-com
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ATTACHMENT E

j ONLINEINQUIRY
System inquiry will provide to the AGENCY:

Electronic facsimile of the original citation
All citation information, including VIN.

Current status of the citation, DMV inquiry, holds, and release information.

Delinquent notice information, due date, mailing date.

Administrative review, hearing court appeals, and disposition information.

Payment information, including all date, amounts and payment codes, and Registered owner information.

The citation data is accessible by citation number, vehicle license number, name, or VIN number.

3. 1 Equipment Requirements:

AGENCY will provide a standard Personal Computer that will run Microsoft Internet Explorer

6. 0 or greater, and Windows 2000, Windows XP Pro or greater. PHX will provide Wincite. net to the AGENCY for citation data and reporting access. Any licensing which is required to operate Microsoft products will be the responsibility of the AGENCY.

4. 0 REMOTE DATA ENTRY
4_1 Remote Data Entry: Remote data entry will be provided through the Internet, using Internet Explorer and Wincite. net. Each operator would be set up with a unique password and Security Level. Individual function levels will include view only, edit, add and dismiss/ void capabilities. 4_2 User accounts: Accounts may be established by the AGENCY and/ or PHX. Access is limited to employees of the AGENCY only. This limitation specifically excludes contractors and/ or consultants. Exceptions to the limitation must be approved in writing by PHX. j REPORTING
PHX will supply AGENCY with electronic monthly reporting. The reports will be supplied to the AGENCY in a PDF format available for access using Adobe Reader with the option to export to Excel. The reports will include at least the following:

A. Officer Summary Report
B. Officer Summary Y -T -D Monthly Recap
C. Void/ Dismiss Report
D. Habitual Offender Hot Sheet Report
E. Habitual Offender Detail Report
F. DMV Monthly Reports
G. Out of State Revenue Detail Report
H. Revenue Collection Detail Report
I. Daily Deposit Report
J. Revenue Distribution ( Surcharge) Report
The production/ management reports will be reviewed with AGENCY to establish the monthly reports required to provide adequate Information and detail. The monthly production report schedule may change as needed. Reporting information is also provided to the AGENCY in Excel formats.

Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clientrelations@phxgis. com

6. 0 HAND HELD TICKET WRITING EQUIPMENT— WINCITE MOBILE A- 3
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ATTACHMENT E

The AGENCY may incorporate the purchase, lease and/ or installation of Enforcement hardware and software at any time during this agreement. The inclusion of any handheld ticket writing equipment by PHX to AGENCY shall be on a monthly basis, and may be terminated by either party upon thirty ( 60) days written notice. Costs for the hardware and software will be quoted in advance and approved in writing by the City before installation or any charges to the city.

7. 0 SURCHARGES It is the responsibility of the AGENCY to outline the surcharges that require monthly reporting to PHX. PHX will provide the monthly surcharge disbursement report to the AGENCY as part of the monthly reports as identified in Section 5. The AGENCY will make all disbursements to the County.

8. 0 OWNERSHIP OF SOFTWARE
Agency acknowledges that the software and software programs used by the AGENCY were developed by PHX and PHX is the sole property owner. AGENCY obtains no right or interest in the software by virtue of this agreement.

9. 0 DATA RETENTION POLICY

9. 1 Computer data files: Data will be removed/ archived from the system every July. Data archived from the system will be retained by PHX on electronic copy and it will be retained from 24 months from the date of archival. The AGENCY has the option to receive a copy of the data on electronic copy per request of the AGENCY. Criteria for removal/ archival of data will be:

Closed citations: Any citation date older than 18 months, and has been closed for a period of one year.

Open citations: Any citations open that is not on DMV hold, and older than 24 months. Regardless of age open citations that are on DMV files with a hold on the registration will remain on the system until DMV clears the citation.

9. 2 Hard copy data: Hard copy files will be returned to the AGENCY twice a year which will contain citations older than six months old. For example citation hard copies from January - June will be returned to the AGENCY the next January. These files will consist of the original citations and payment receipts. PHX will provide computer generated citation data for citations on the system provided they have not been archived to electronic copy.

10. 0 TERM AND RENEWALS:

Exhibits. Exhibits A and B constitute a part of this Agreement and are incorporated into this Agreement by this reference. If any inconsistency exists or arises between a provision of this Agreement and a provision of any exhibit, or between a provision of this Agreement and a provision of Consultant' s proposal, the provisions of this Agreement shall control.

Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clien trelations @phxgis. com
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ATTACHMENT E

10. 1 Ownership of Data: All citations, electronic and handwritten; reports; electronic media, and any other documents, including copies and reproductions assembled or prepared by PHX employees, agents, officers; in connection with the Agreement shall be the property of the AGENCY and shall be delivered to the AGENCY upon either the completion of this Agreement or the termination of this Agreement.

10. 2 Exclusivity: AGENCY agrees to utilize only the services of PHX during the term of this agreement for the processing of citations. AGENCY also agrees during the term of agreement to not directly or indirectly assist a competitor of PHX in the performance of the services provided by PHX under this agreement, and not to divulge the trade secrets or property of PHX to any unauthorized person or entity. This Non - Disclosure obligation shall survive the termination of this agreement.

10. 3 Books and Records: PHX will maintain adequate books and records for parking citations forwarded to PHX for processing. Upon two week prior notice, such books or records, related processing data, and AGENCY bank records shall be available for inspection or audit by AGENCY at PHX' s location during regular working hours.

PHX' s sole liability to AGENCY or any third party for claims, regardless of form, arising out of errors or omissions in the services provided, shall be to furnish a correct report or data and to correct AGENCY files, provided that AGENCY promptly advised PHX thereof. PHX shall not have any liability under this Agreement for any money damages resulting from claims made by AGENCY for the unavailable services or for errors, omissions, interruptions or delays in the services provided.

12. 0 INSURANCE
PHX shall procure and maintain for the durations of the contract the following insurance against claims for injuries to persons or damages of property, which may arise from or in connection with the performance of the Contract by PHX, his agents, representatives, employees or subcontractors:
d. General Liability: $ 1, 000, 000 combined single limit for each occurrence. e. Workers' Compensation as required by the Labor Code of the State of California.

13. 0 CONFIDENTIALMLESECURITY
Reasonable security provisions will be provided by PHX to insure the access to AGENCY computer records and files will be available only to AGENCY. PHX cannot guarantee against loss or alteration of computer records, but will take reasonable precautions to prevent such occurrences. PHX will hold all AGENCY data in strict confidence and shall not provide any data to any other party unless directed by AGENCY in writing or as ordered by any Lawful Agency.

Section headings appearing in this Agreement are inserted for convenience of reference only and shall not be construed to be interpretations of text.

Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clientrelations@phxgis. com
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ATTACHMENT E

MISCELLANEOUS

15. 1 This Agreement shall be governed and construed in accordance with the laws of the State of California.

15. 2 The waiver of any breach of any provision of this Agreement shall not constitute a waiver of any subsequent breach of the same or other provisions of this agreement.

15. 3 If any provision of this Agreement shall not be enforceable, the remainder of this Agreement shall remain in full force.

15. 4 All provision of this Agreement shall be binding upon both parties.

15. 5 The Agreement contains the entire understanding between PHX and AGENCY with respect to citation processing, and upon the commencement date, supersedes and replaces all prior agreements, negotiations, proposals, or representations regarding warranty or Services.

15. 6 PHX agrees that it is an independent contractor and that its officers and employees are not employees of AGENCY, not are they entitled to any benefits as AGENCY employees as a result of the execution of this contract.

16. COMMENCEMENT OF WORK
Work shall not commence under the Contract until a fully executed agreement has been received by PHX and PHX has been given approval to proceed.

Monthly Fee 150. 00 Minimum monthly fee
Cost per handwritten 0. 80 Cost per handwritten citation.

Cost per electronic citation 0. 62 Cost per citation issued A notice of violation ( delinquent notice) is sent after

1. 42 an INDIVIDUAL received the initial citation as a
Notice of
includes courtesy reminder. If applicable, A second notice Violation /
POSTAG of delinquency is sent if the payment is not made Delinquent
E) by the initial due date. ($ 0. 88 for notices + $ 0. 54 Notice
postage)
Out of State processing includes any costs
Out of State citations 32% charged by the state for the registered owner.

The percentage is only for citations that are
collected.

A credit card processing fee of $ 3. 95 or 3. 25%,
Credit Card Payments No Charge whichever is greater, will be charged to the INDIVIDUAL at no cost to the AGENCY.

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ATTACHMENT E

Special letters are custom notices used as
Special Custom Letter $ 1. 25 follow- up for hearing dates, review results, hearing results, collections, FTB or habitual
violations ( Scofflaw). PHX will not implement
processing special letters without the consent of
the AGENCY.

Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clientrelations@phxgis. com
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12402- 0001\ 2179898v2. doc Approved for Use 04/ 26/ 18 Franchise Tax Board Collections: Activated
FTB ( Franchise Tax Board) 35%
Based on age of collections.

Monthly Fee - This service will provide an online
contesting application that provides, dispute
Online Contesting 50. 00
instructions, forms, and information as a
convenient portal to the public.

Payment processing is charged for each
Payment Processing No
payment collected ( not per citation
Charge
issued)
Monthly fee for the creation, processing and
AB503 Payment Plan 245. 00 monitoring of all payment plans in compliance Processing with legislative bill 503.

Bank account must be controlled by
Refunds 5. 00 PHOENIX. The AGENCY will approve each
refund in advance of disbursement.

Bank returned items are charged to the AGENCY
Bank Returned Checks 10. 00
in the event that the bank returns a citation
payment uncollected. These charges are usually
passed on to the violator. There is no charge to
reopen a citation.

Chargebacks 30. 00
If applicable, citation will be reopened and fee
will be added to the citation as an
administrative fee.

Remote support and follow- up training
160. 00 Configuration adjustments on both
Hardware/ Software
hardware and software interfaces
Maintenance
Interface, mediation and correspondence with
hardware providers and repair facilities.

Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clientrelations@phxgis. com
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ATTACHMENT E

Collection Services:

ADMINISTRATIVE CITATIONS
Phoenix Group will provide services to process Administrative Citations issued by the City of South EI Monte.

1. 0 Citation Data:

All citation data, including the name and address obtained at the site of the violation will be entered into the data system. Phoenix will provide ( pre- numbered) batch cards for tracking and controlling the citations sent to our office. Any variations will be researched by PHX and the CITY would be notified of any discrepancies.

2. 0 Fine Schedule
The CITY will provide the Fine schedule along with associated late fees, and associated due dates.

3. 1 Notice of Violation ( Letters)
The notice of violation will be generated by PHX and include:

Amount due for the violation issued,
Applicable late fees,
How to contest the citation,
Warning of intent to notify a Third Party Collection Agency for non- compliance.

Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clientrelations@phxgis. com
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12402- 0001\ 2179898v2. doc Approved for Use 04/ 26/ 18 Expedited Collections 26%
If bail amount is recovered after 90 days and before 14 months from citation period.

Special Collections 30%
Special collections: Activated Based on age of collections.

Performing & Processing 6. 00 per PHX will provide a review examiner to complete reviews, Admin Reviews review enter the decision in the system and notify the citizen PHX will provide an impartial hearing officer to appear at Hearing Officer

75. 00 scheduled hearings, make a fair determination, enter the per hour decision in the system and send out the decision letter.

Three- hour minimum.

Hearings will be scheduled as directed by the City. PHX will Hearing Scheduling 0. 00 send out hearing schedule letters, handle reschedules and notification to the city and the citizen.

ADMINISTRATIVE CITATIONS
Phoenix Group will provide services to process Administrative Citations issued by the City of South EI Monte.

1. 0 Citation Data:

All citation data, including the name and address obtained at the site of the violation will be entered into the data system. Phoenix will provide ( pre- numbered) batch cards for tracking and controlling the citations sent to our office. Any variations will be researched by PHX and the CITY would be notified of any discrepancies.

2. 0 Fine Schedule
The CITY will provide the Fine schedule along with associated late fees, and associated due dates.

3. 1 Notice of Violation ( Letters)
The notice of violation will be generated by PHX and include:

Amount due for the violation issued,
Applicable late fees,
How to contest the citation,
Warning of intent to notify a Third Party Collection Agency for non- compliance.

Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clientrelations@phxgis. com
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ATTACHMENT E

The notice will include the information contained within the citation ( i. e., citation number, violation number, violation description and Location) and consequences for non- payment, and/ or any additional information required by the code section. The notice of violation is prepared in letter format with a remittance return portion for payment and return envelope. Second and Final Warning letters are mailed prior to notification to a third party Collection Agency. The letters provided for this program include:
a) First Notice after Violation; Title: Notice of Administration Violation b) Second Notice and Warning letter after Violation; Title: Warning Collection Notification - Final Notice

4. 0 Payments
All citation payments will be made to the order of City of South EI Monte. The payments will be processed within the current guidelines established between the CITY and PHX in Section

2. 0 of the agreement.

Credit Card Payments: The public will be charged a convenience fee of $ 3. 95 or 3. 25% whichever is greater for all citation payments made by Visa, Master Card, Discover, or AMEX. No additional costs will be charged to the CITY.

Disbursement of the citation revenue is made to the CITY the following month with detailed reporting to reflect and balance to citation activity.

CITY will have the ability to set up payment plans with violators for installments for citations.

The amount of the fine and the final due date is custom per citation and determined by the CITY.

5. 0 Website Set un
A Website for the Administrative citations will be created for obtaining citation information, making payments and contesting instructions. The website will be integrated with the website already in place for the parking citation program. The contesting information will be directed and/ or provided by the CITY. The CITY shall be responsible to specify content updates if or when any information on the website changes.

6. 0 Collections and FTB
If Authorized by AGENCY, PHX will pursue INDIVIDUALS with unpaid citations that meet the criteria of special collections and/ or Franchise Tax Board collections ( FTB). PHX Collections Criteria includes: Not paid, Not suspended, and in an OPEN status. PHX will mail out a delinquent letter of warning. If the citation remains unpaid PHX will use one or several collections efforts including but not limited to: Special Collections and/ or FTB Collections.

All payment updates by FTB will be forwarded to PHX by AGENCY for updating and reporting.

Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clientrelations@phxgis. com
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ATTACHMENT E

Monthly Fee 150. 00 Minimum monthly fee
Cost per citation 1. 75 Per citation processed
Notice of Violation

0. 95+ A notice of violation letter is charged per
citation period.

Postage letter for each citation that reaches the
Special collections: Activated Based on age
delinquent period.

Letters Issued

1. 25+
Postage
Cost per letter sent plus First Class Postage Rate
Payment Processing/ Updates No Charge Payment processing is charged for Activated Based on age of collections.
each payment collected (not per
Special letters are custom notices used
Special Custom Letter
citation issued)
Custom Development
150. 00per
hour
Additional Custom Development after/ during
results, hearing results, collections, FTB
initial set- up
One Time Set -Up Fee 0. 00
One-time fee to add base agency
will not implement processing special
business logic to system
Collection Services:

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12402- 0001\ 2179898v2. doc Approved for Use 04/ 26/ 18 If fine amount is recovered after 90
Expedited Collections 26%
days and before 14 months from
citation period.

Special Collections 30% Special collections: Activated Based on age of collections.

FTB ( Franchise Tax Board) Franchise Tax Board Collections:
35%
Activated Based on age of collections.

Special letters are custom notices used
Special Custom Letter

1. 25 as follow- up for hearing dates, review
results, hearing results, collections, FTB
or habitual violations ( Scofflaw). PHX
will not implement processing special
letters without the consent of the AGENCY.

PHX will provide an impartial hearing
Hearing Officer

75. 00 officer to appear at scheduled hearings,
Per hour make a fair determination, enter the
decision in the system and send out the
decision letter. 3 hour minimum. Optional.

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ATTACHMENT E

8. 0 CANCELLATION
AGENCY and PHX reserves the right to cancel this Agreement at any time upon ninety ( 90) days written notice to the other party to the address listed in this Agreement. At such time, PHX agrees to provide AGENCY with all AGENCY data plus an electronic file of all AGENCY data.

Accepted:

PHOENIX OUP
Informati y to

SIG TURE
Ifo— / •

TYPE OR PRINTED NAM
s- i pis/ r'
TITLE
g 44, y
DATE
Accepted:

Citic - of South EI Monte
RI 1721 i X . La w

TYPED OR PRINTED NAME
i W- mN\
TITLE
DATE
Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clientrelations@phxgis. com
A- 11
12402- 0001\ 2179898v2. doc Approved for Use 04/ 26/ 18 Hearings will be scheduled as directed by
Hearing Scheduling 0. 00 the City. PHX will send out hearing schedule letters, handle reschedules and
Bank account must be controlled by
Refunds 5. 00
PHX. The AGENCY will approve each
Chargebacks 30. 00
If applicable, citation will be
reopened and fee will be added to
the citation as an administrative fee.

Bank returned items are charged to the
Bank Returned Checks

10. 00
AGENCY in the event that the bank
returns a citation payment uncollected.

These charges are usually passed on to the
violator. There is no charge to reopen a
citation.

8. 0 CANCELLATION
AGENCY and PHX reserves the right to cancel this Agreement at any time upon ninety ( 90) days written notice to the other party to the address listed in this Agreement. At such time, PHX agrees to provide AGENCY with all AGENCY data plus an electronic file of all AGENCY data.

Accepted:

PHOENIX OUP
Informati y to

SIG TURE
Ifo— / •

TYPE OR PRINTED NAM
s- i pis/ r'
TITLE
g 44,y
DATE
Accepted:

Citic - of South EI Monte
RI 1721 i X . La w

TYPED OR PRINTED NAME
i W- mN\
TITLE
DATE
Phoenix Group Information Systems Service Agreement Phone: ( 714) 460- 7200 clientrelations@phxgis. com
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ATTACHMENT E

EXHIBIT B

APPROVED FEE SCHEDULE

17. 0 PARKING CITATION MANAGEMENT COSTS
Monthly Fee 150. 00 Minimum monthly fee
Cost per handwritten citation 0. 50 Cost per handwritten citation.

Cost per electronic citation 0.62 Cost per citation issued Online Contesting 50. 00
A notice of violation ( delinquent notice) is sent after an

1. 12 INDIVIDUAL received the initial citation as a courtesy Notice of Violation f
includes reminder. If applicable, A second notice of delinquency is Delinquent Notice
POSTAGE) sent if the payment is not made by the initial due date.

0. 88 for notices + $ 0. 54 postage)
Out of State processing includes any costs charged by
Out of State citations 32% the state for the registered owner. The percentage is only for citations that are collected.

A credit card processing fee of S3. 95 or 3. 25%,
Credit Card Payments No Charge whichever is greater, will be charged to the INDIVIDUAL at no cost to the AGENCY.

Special letters are custom notices used as follow- up for Bank Retuned Checks 10. 00
hearing dates, review results, hearing results,
Special Custom Letter 1. 25 collections, FTB or habitual violations ( Scofflaw). PHX will not implement processing special letters without the consent of the AGENCY_
B- 1
12402- 0001\ 2179898v2. doc Approved for Use 04/ 26/ 18 Franchise Tax Board Collections: Activated Based on
FTB ( Franchise Tax Board) 35%
age of collections.

Monthly Fee - This service will provide an online
Online Contesting 50. 00 contesting application that provides, dispute instructions, forms, and information as a convenient portal to the
public.

Payment Processing No Charge Payment processing is charged for each payment collected not per citation issued
Monthly fee for the creation, processing and monitoring A6503 Payment Plan Processing 245. 00 of all payment plans in compliance with legislative bill 503.

Bank account must be controlled by PHOENIX. The
Refunds 5. 00 AGENCY will approve each refund in advance of disbursement.

Bank returned items are charged to the AGENCY in the
Bank Retuned Checks 10. 00
event that the bank returns a citation payment
uncollected. These charges are usually passed on to the violator. There is no charge to reopen a citation.

If applicable, citation will be reopened and fee will be Chargebacks 30. 00
added to the citation as an administrative fee.

Remote support and follow- up training
Configuration adjustments on both hardware and
Hardware/ Software Maintenance S160-00 software interfaces Interface, mediation and correspondence with hardware
providers and repair facilities.

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ATTACHMENT E

Collection Services:

If fine amount is recovered after 90 days and before 14 Expedited Collections 26%
months from citation period.

Special Collections 30% Special collections: Activated Based on age of collections.

FTB ( Franchise Tax
35%
Franchise Franchise Tax Board Collections: Activated Based on age Board) collections.

Special letters are custom notices used as follow-up for hearing dates, review results, hearing results, collections, Special Custom

1. 25 FTB or habitual violations ( Scofflaw). PHX will not Letter
implement processing special letters without the consent of the AGENCY.

PHX will provide an impartial hearing officer to appear at Hearing Officer
375. 00 per scheduled hearings, make a fair determination, enter the hour decision in the system and send out the decision letter. 3 hour minimum_ Optional.

Hearings will be scheduled as directed by the City. PHX will Heanng Scheduling 0.00 send out hearing schedule letters, handle reschedules and notification to the city and the citizen.

Refunds 5. 00
Bank account must be controlled by PHX. The AGENCY
will approve each refund in advance of disbursement.

Chargebacks 530. 00
If applicable, citation will be reopened and fee will be added to the citation as an administrative fee.

Bank returned items are charged to the AGENCY in the
Bank Returned
510. 00
event that the bank returns a citation payment uncollected.

Checks These charges are usually passed on to the violator. There is no charge to reopen a citation.

ATTACHMENT E

Collection Services:

7. 0 ADMINISTRATIVE CITATION MANAGEMENT COSTS
Monthly Fee
Expedited Collections 26%
If bail amount is recovered after 90 days and before 14

1. 75 Per citation processed
months from citation period.

SO - 95+ A notice of violation letter is charged per letter for each Special collections: Activated Based on age of collections.

Special Collections 30%
Letters Issued
Performing & Processing 6. 00 per PHX will provide a review examiner to complete reviews, Admin Reviews review enter the decision in the system and notify the citizen No Charge collected not per citation issued
PHX will provide an impartial hearing officer to appear at 5150. 00 per

75. 0,0 scheduled hearings, make a fair determination, enter the Hearing Officer
per hour decision in the system and send out the decision letter.

0. 00
One- time fee to add mase agency business logic to
Three- hour minimum.
system
Hearings will be scheduled as directed by the City. PHX will Hearing Scheduling S0. 00 send out hearing schedule letters, handle reschedules and notification to the city and the citizen.

7. 0 ADMINISTRATIVE CITATION MANAGEMENT COSTS
Monthly Fee 150-00 Minimum monthly fee
Cost per citation 1. 75 Per citation processed
Notice of Violation
SO - 95+ A notice of violation letter is charged per letter for each Postage citation that reaches the delinquent period.

Letters Issued
S1. 25+
Postage
Cost per letter sent plus First Class Postage Rate
Payment processing is charged for each payment
Payment Processing/ Updates No Charge collected not per citation issued Custom Development 5150.00 per Additional Custom Development afterlduring initial set-up hour One Time Set -Up Fee 0. 00
One- time fee to add mase agency business logic to
system

ATTACHMENT E

Collection Services:

Expedited Collections 26%
If fine amount is recovered after 90 days and before 14 months from citation period.

Special Collections 30% Special collections: Activated Based on age of collections.

FTB ; Frarchse - ax
35%
Franchise Tax Board Collections: Activated Based on age Board) of collections.

Special letters are custom notices used as follow- up for hearing dates, review results, hearing results, collections, Special Custom

1. 25 FTB or habitual violations ( Scofflaw). PHX will not Letter
implement processing special letters without the consent of the AGENCY.

PHX will provide an impartial hearing officer to appear at Hearing Officer

75. 00 per scheduled hearings, make a fair determination, enter the hour decision in the system and send out the decision letter. 3 hour minimum. Optional.

Hearings will be scheduled as directed by the City. PHX will Hearing Scheduling 0. 00 send out hearing schedule letters, handle reschedules and notification to the city and the citizen_

5. 00
Bank account must be controlled by PHX. The AGENCY
will approve each refund in advance of disbursement.
hargebachs 30. 00
If applicable, citation will be reopened and fee will be added to the citation as an administrative fee.

Bank returned items are charged to the AGENCY in the
Bank Retumee

10. 00
event that the bank returns a citation payment uncollected.

Checks These charges are usually passed on to the violator. There is no charge to reopen a citation.

ATTACHMENT E

Collection Services:

7. 0 ADMINISTRATIVE C ITATION MANAGEMENT COSTS
Monthty Fee 150. 00 Minimum monthly fee
f bail amount is recovered after 50 days and before 14
E • l: i ' ed Collections
Per citation processed
months from citation period.

0. 95+ A notice of violation letter is charged per letter for each Special collections: Activated Based on age of collections.

Special Collections
Letters Issued
Performing & Processir•g I I_ ._.- PHX will provide a review examiner to complete reviews, admin Reviews e: ew enter the decision in the system and notify the citizen collected not per citation issued
PHX will provide an impartial hearing officer to appear at W 150-00 Per

75. 00 scheduled hearings, make a fair determination. enter the Hearing Officer
per hour decision in the system and send out the decision letter -

0. 00
One- time fee to add base agency business logic to
Three - hour minimum.
system
Hearings will be scheduled as directed by the City. PHX willl Hearing Scheduling s0. OiE send out hearing schedule letters, handle reschedules and notification to the city and the citizen.

7. 0 ADMINISTRATIVE C ITATION MANAGEMENT COSTS
Monthty Fee 150. 00 Minimum monthly fee
Cost per citation 1. 75 Per citation processed
Notice of Violation

0. 95+ A notice of violation letter is charged per letter for each Postage citation that reaches the delinquent period.

Letters Issued
S1. 25+
Postage
Cost per letter sent plus First Class Postage Rate
Payment Processing/ Updates No Charge
Payment processing is charged for each payment
collected not per citation issued
Custom Development W 150-00 Per Additional Custom Development after/during initial set-up hr One Time Set -Up Fee 0. 00
One- time fee to add base agency business logic to
system

ATTACHMENT E

STATE OF CALIFORNIA
FTB

FRANCHISE TAX BOARD
PO BOX 2086
RANCHO CORDOVA CA 95741- 2086
Vendor/ Contractor Confidentiality Statement
FTB Information
Contract Number Begins:

Ends:

Unit Number Unit Name
59 Citation Service Center
Contact Person Phone Number
Carlos Carrazco 1626. 579. 6540
ContractorNendor Information
Your Department/ Company Name
Phoenix Group Information Systems
Business Address Where Work Will Be Performed FEIN
Street City State ZIP Code
2677 N Main Street. Suite 440 Santa Ana C A 92705 330311833 Confidentiality Statement — I understand that all Franchise Tax Board ( FTB), Internal Revenue Service ( IRS), and other information provided by FTB and maintained on the above contractor' s or vendor' s premises is confidential. It Is unlawful for any state or other employee to inspect, acquire, or disclose FTB, IRS, or other confidential information under California Revenue and Taxation Code Sections 19542 and 19542. 1, Penal Code Section 502, California Public Contract Code Section 10426, Government Code Sections 90005 and 91000, 26 USC ( Internal Revenue Code) Sections 7213( a)( 2), 7213A( a)( 2) and ( b)( 1), and 7431( a)( 2) and ( c), and 18 USC Section 1030. Violations of these statutes are punishable by (fines, imprisonment, and/ or the costs off prosecution. I will not enter any premises, access any computers, software, applications, or data not specifically required by my authorized duties, nor will I refer to or read any documents that come within my view other than those related to my authorized duties.

California Revenue and Taxation Code Section 19542 — Penalty for disclosing information contained in a return, report, or document. " Except as otherwise provided in this article and as required to administer subdivision ( b) of Section 19005, it is a misdemeanor for the Franchise Tax Board or any member thereof, or any deputy, agent, clerk, or other officer or employee of the state ( including its political subdivisions), or any former officer or employee or other Individual, who in the course of his or her employment or duty has or had access to returns, reports, or documents required to be filed under this part, to disclose or make known In any manner information as to the amount of Income or any particulars ( including the business affairs of a corporation) set forth or disclosed therein"
California Revenue and Taxation Code Section 19542. 1( a) — Penalty for willful unauthorized inspection or unwarranted disclosure or use of confidential information. " Except as otherwise provided by this article, it shall be unlawful for any person described in Section 19542 to willfully inspect any confidential information furnished or secured pursuant to this Part, Part 10 commencing with [ Rev. & Tax C.] Section 17001), or Part 11 ( commencing with [ Rev. & Tax C.] Section 23001). For purposes of this section, Inspection" means any examination of confidential information. Any willful unauthorized inspection or unwarranted disclosure or use of confidential information by the persons described in Section 19542 is a misdemeanor." California Government Code Section 90005 — " A member, employee, or agent of the Franchise Tax Board shall not divulge or make known in any manner the particulars of any record, documents, or information that he or she receives by virtue of this chapter, except in furtherance of the work of the Franchise Tax Board or the Commission or in connection with any court proceeding or any lawful investigation of any agency."
California Penal Code Section 502 — Knowingly and without permission accessing a computer, computer system or computer network; or accessing and taking, copying, making use of, adding, altering, damaging, deleting, or destroying any data from a computer, computer system or computer network, whether residing or existing internal or external to a computer, computer system, or computer network; or altering, damaging, deleting, destroying, or otherwise using any data, computer, computer system, or computer network in order to either ( A) devise or execute any scheme or artifice to defraud, deceive, or extort, or ( B) wrongfully control or obtain money, property, or data ( among other prohibited actions prohibited by this section) is a misdemeanor or felony.

California Public Contract Code Section 10426 — It is unlawful for a person to intentionally disclose proprietary information obtained in the negotiation, execution, or performance of an information technology contract with a state agency when the contracting party knew or should have known that the disclosure was likely to cause harm, and such conduct is punishable as a misdemeanor.
26 United States Code Section 7213( a)( 2) — " State and other employees. It shall be unlawful for any person ( not described in paragraph ( 1) willfully to disclose to any person, except as authorized in this title, any return or return Information ((as defined In Section 6103( b) [ 26 USC § 6103( b)]) acquired by him or another person under subsection ( d), ( i)( 3) 13)( i) or ( 7) A)( ii), ( k)( 10), 1)( 6), ( 7), ( 8), ( 9), ( 10), ( 12), ( 15), 163, ( 19), ( 20) or ( 21), or ( m)( 2), 4), ( 5), ( 6), or ( 7) of Section 6103 [ 26 USC § 6103] or under Section 6104( c) [ 26 USC § 6104( c]. Any violation of this paragraph shhallI e a felony punishable by a fine in any amount not exceeding $ 5, 000, or imprisonment of not more than 5 years, or both, together with the costs of prosecution" 26 United States Code Section 7213A( a)( 2) — " State and other employees. It shall be unlawful for any person ( not described in paragraph ( 1)) willfully to inspect, except as authorized in this title, any return or return information acquired by such person or another person under a provision of Section 6103 [ 26 USC § 6103] referred to in Section 7213( a)( 2) [ 26 USC § 7213( a)( 2)] or under Section 6104( c) [ 26 USC § 6104( c)]."
26 United States Code Section 7213A( b)( 1) —" In general. Any violation of subsection ( a) [ of 26 USC § 7213A] shall be punishable upon conviction by a fine in any amount not exceeding $ 1, 000, or imprisonment of not more than 1 year, or both, together with the costs of prosecution.'
FTB 7904 ( REV 08- 2016) PAGE 1

ATTACHMENT E

26 United States Code Section 7431( a)( 2) — " Inspection or disclosure by a person who is not an employee of the United States.

If any person who is not an officer or employee of the United States knowingly, or by reason of negligence, inspects or discloses an return or return information with respect to a taxpayer in violation of any provision of [ 26 USC] Section 6103 or in violation of 26 USC] Section 6104( c), such taxpayer may bring a civil action for damages against such person in a district court of the United States"
26 United States Code Section 7431( c) — Damages that may be awarded for a violation of 26 USC Section 7431( a)( 2) include the greater of $ 1, 000 for each act of unauthorized inspection or disclosure of a return or return information, or the sum of the actual damages and, if the inspection or disclosure was willful or the result of gross negligence, punitive damages; plus costs of the action, plus reasonable attorney' s fees.
18 United States Code Section 1030( a)( 2) — Intentionally accessing a computer without authorization or exceeding authorized access, and thereby obtaining information from any department or agency of the United States, or from any protected computer used by or for the United States Government, is punishable by fines and imprisonment from one to ten years.

My signature verifies that I read and agree to comply with the state and federal laws on PAGES 1 and 2 of this form. I further understand that failure to comply with these laws may result in my being barred from accessing Franchise Tax Board ( FTB), Internal Revenue Service ( IRS), or other information provided by FTB and could result in criminal prosecution.

I accept responsibility for having all company employees who will work with FTB, IRS, or other information provided by FTB read these laws, and agree to comply with them by signing and dating this statement or an attached signatory sheet.

I understand that it is my responsibility to retain this document and all signatures throughout the contracted period with FTB. I also understand it is my responsibility to ensure that all new employees read these laws and agree to comply with them before working with FTB, IRS, or other information provided by FTB by signing and dating this document or an attached signatory sheet.

Name ( print)
Jennifer E Vasquez
Company Name and Title
SignalDate
City Manager
U, C 9
Carlos Carrazco
I 1
My sigaturl verifies that I ha read and agree to comply with the state and federal laws on PAGES 1 and 2 of this form. I further understand that failure to comply with these laws may result in my being barred from accessing Franchise Tax Board FTB), Internal Revenue Service ( IRS), or other information provided by FTB and could result in criminal prosecution.

Employee Signature Print Name Date
Carlos Carrazco 0" (' 51
Joe A Martinez Jr.

Jennifer Vasquez
Raquel Crisostomo
Alma Mozo
Emmy Crisostomo
FTB 7904 ( REV 08- 2016) PAGE 2 Signature required on PAGE 2

ATTACHMENT E

STATE OF CALIFORNIA
FTBINTERAGENCY INTERCEPT COLLECTION PROGRAM MS All 16
Mark this box if you are making revisions. T)p FRANCHISE TAX BOARD PO BOX 2966
RANCHO CORDOVA CA 95741- 2966 Email: iicgroup@ftb. ca. gov Telephone: 916. 845. 5344
Fax: 916. 843. 2460
Intent to Participate
Complete both sides of this form, sign, and either fax or mail it to us.

Part 1 — Agency Type
Individual debts:

State Z City County Court College Special District
Corporation or limited liability company ( LLC) debt:

State
Part 2 — Agency
Agency name: Process year:

City of South EI Monte 2019
Division/ branch: Agency code:

Public Safely Center 59
Part 3 — Public Contact Unit (Provide an address and phone number for your debtors to contact you directly.) Agency name: Unit name: Phone:

City of South EI Monte Parking Citation Service Center ( 866) 450- 2528 Ext.

Agency address/ PO Box: Room/ suite/floor:

P. O BOX
City: State: ZIP Code:

Santa Ana ICA 92711
0 Mark this box if the public contact unit is a private collection firm.

Provider name: Phoenix Group Information Systems
Part 4 — FTB Intercept Program Liaisons
Provide the names and direct phone numbers of up to three individuals we may contact to resolve issues or obtain account information. These individuals should be authorized to request intercept services. We may provide email addresses to the State Controller' s Office ( SCO) for billing purposes.

Name: Position:

Carlos Carrazco Finance Director
Email address: Phone:
ccarrazco@soelmonte. org 1 ( 626) 579- 6540 Ext. 3251
Name: Position:

Joe Martinez Public Safety Supervisor
Email address: Phone:
jmartinez@soelmonte. org 1( 626) 652- 3111 Ext.

Name: Position:

Jennifer Vasquez City Manager
Email address: Phone:
jvasquez@soelmonte. org ( 626) 579- 6540 Ext.

Part 5 — Agency Mailing Address ( Provide address to send warrants, fund transfers, and billings [ exclude private collection firm information].) We may provide email addresses to the State Controller' s Office ( SCO) for billinq purposes.

Agency name: Unit name: Phone:

City of South EI Monte Finance 626- 652- 3111 Ext.

Agency address/ PO Box: Room/ suite/floor:
1415 Santa Anita Ave
City: State: ZIP Code:

South EI Monte CA 1 91733
Contact name: Phone:

Carlos Carrazco 626 579- 6540 Ext.

Email address: Fax:
financedirector@soelmonte. org
FTB 2280 PC ( REV 05-2018) PAGE 1

ATTACHMENT E

Part 6 — SWIFT Agency Contact Information
Name: Phone:

Carlos Carrazco 1( 626) 579-6540 Ext. 3251
SWIFT email address or group email address:

FTB. Elmonte@phxgis. com
Part 7 – Select Your Account Tvpe (Select only one.)
State agency (complete either A, B, or C [ the State Controller will credit the intercepts accordingly]) A. General checking account number (three digit number):

B. Special fund – Fund number:

State Controller' s account number:

C. Warrant
Organization code:
contact your accounting office for this number)
0 City, county, agency, or college.

Special Districts – bridge tolls and high occupancy toll lane fees. ( Government Code Section 12419. 12) A warrant will be issued to your agency listing the intercept funds sent to you.

Agency Certification
Complete the following information in full and sign.

This document notifies FTB that the agency plans to participate in the Interagency Intercept Collections Program for the 2019 process year. In doing so, I certify that all debtors received due process and the debts submitted for offset comply with the following Government Code Sections ( please mark one):

State agencies and colleges — 12419. 5, 12419. 7, 12419. 9, 12419. 10, 12419. 11, and 12419. 12 Counties, city agencies, and special districts — 12419. 8, 12419. 10, and 12419. 12 does not apply to corporations or LI -Cs)
Type of debt we intend to collect for individual debts:

Fines 0 Parking Citations Dishonored Check Fees Judgments Tolls Taxes Tuition Insurance Unpaid Services Overpayment
Type of debt we intend to collect for corporation and LLC debts:

Dishonored Check Fees Taxes
Other (list the debt type):

Adminstrative Citations
I certify that the City of South EI Monte agrees to pay administrative costs to the California State Controller' s Office for processing these offset accounts, and that I am authorized to request services on behalf of this agency/college.

Administrative costs include any direct or indirect expense incurred by FTB or SCO to process your request, including any expense to respond to administrative or civil complaints for an offset performed at your request.

I certify that all records, copies, files, and media submissions received by the City of South EI Monte shall be destroyed in a manner acceptable to FTB.

The approved destruction methods that permanently render data unreadable and unusable include:

Damage to disks that prevents their use in any disk drive.

Crisscross shredding if the shreds are 5/ 16 inch or smaller.

All unauthorized or suspected access, uses, and/ or disclosures ( incidents) of the information received under this agreement shall be thoroughly reviewed by FTB. We comply with the incident reporting requirements, in accordance with Civil Code Section 1798. 29 and SAM Chapter 5300 ( Information Security). The participant shall immediately notify FTB' s Information Security Audit Unit of all incidents involving the information obtained under this agreement as applicable, and provide the appropriate information to facilitate the required reporting to the taxpayers or state oversight agencies.

Notification can be made by email at: SecurityAuditMail@ftb. ca.gov or by calling 916. 845.5555.

FTB 2280 PC ( REV 05- 2018) PAGE 2

ATTACHMENT E

Agencies using a private collection firm or data service provider need to read, sign, adhere to, and maintain FTB 7904, Confidentiality Statement, and Interagency Intercept Collection Program Special Terms and Conditions. Agencies need to identify and maintain these documents for every employee within their agency that has access to the daily and weekly reports. This requirement includes, but is not limited to, agency/ vendor IT department staff, agency/ vendor management, agency/ vendor fiscal staff, agency/ vendor collector staff, etc. It is the responsibility of the agency, college, or district to safeguard the data.

Failure to maintain FTB 7904 and Interagency Intercept Collection Program Special Terms and Conditions could result in unauthorized disclosure or access. Penalties for unauthorized disclosure or access could result in fines and imprisonment under California Law ( R& TC Sections 19542, 19542. 1, and 19542. 3 and Government Code Section 90005).

Penalties may extend to the signature and names listed on the intent form as well as individuals listed on FTB 7904.

Contact the Interagency Intercept desk for FTB 7904 and the Interagency Intercept Collection Program Special Terms and Conditions. Franchise Tax Board may request a completed copy of FTB 7904 at any time.

Pre -Intercept Notice
Initial here You are required to send your debtors a Pre -Intercept Notice that contains specific due process language, refer to sample FTB 2288. The notice must:

Provide the Government Code Sections that authorize your agency to submit debts for intercept.

Allow your debtors 30 days to resolve or dispute the debts, before submitting their debts to us.

Provide your agency' s contact information where the debtor can dispute the liability.

We require both new and returning agencies to provide a copy of their Pre -Intercept Notice along with FTB 2280 PC and FTB 7904. Failure to meet this requirement may result in a suspension of intercepts for your agency.

Effective and Cooperative Communication
It is critical that the FTB Intercept Program liaisons listed on FTB 2280 PC effectively communicate with our staff on account information, resolution of issues, and ensuring customer needs are met. Failure to cooperate in effective communication and account resolution may result in a suspension of intercepts for your agency.

I agree that our agency' s fax signatures sent to FTB should be treated as original signatures.

Print name: Title: Phone:

Jennifer E. Vasquez City Manager ( 626) 579- 6540
Signature: Date:

X 1 -) 1. 1 - x -x i o16y
FTB 2280 PC ( REV 05-2018) PAGE 3

ATTACHMENT E

Feb 17 2016 1& 16 SEPI 6266526802
I: .

PHOENIX GROUP Information Sys
2670 N. Malrt Street, Shite 200
Santa Ana, CA 92705
Hefeinafterraferred to as " PHX")
Agrees. to provide - to:

City of South Et Morite
141a N. Santa Antta.Avenue
South E1 Monte, CA.91733
Hereinafter referred to as " ADEN
Ongoing Citation Processing and aI
with the foitowing Perms and condWo

PARKING CITATIONS
out- of-state vehicles. PW -will'
system: and acoess to the datal
the Information received by Issue daft
as well as cancellations, dismissals,
pertaining. 16 the citation( s) status.
regarding, status of payment - updated
remotely.
communications with the: California
agreement to request registered o
communicating and purchasing reg
PHX is unable to obtain the informal
For research and follow up.
page 2
F
IN $ YSTENSs GROUP
s, :a California Corpbratioh' Dato: II IW2016
Administration : Citatlon Prodebsing. in :accordance
nd- process packing citations
the AGENCY with a citation
ig the 'InterrM and +Nincitem
The AGENCY will forward
hard copy. Statistics repor
The -AGENCY %%All. also Inclr
Jotds,.:correctlons and/or oil
HX will - update the AGEN<
The AGENCY may miso i
PHX. will be responsible f
AV. This communication is
r information. Further, PHX,
ation ' information with DMI/
necessary, the citation may' t
Phoenix Group Information Systems$ ee jvice Agreement Phone:

Email., 01
to California and
Ing. management
iopwto PHX. daily or
Will provide .detail of
payment. information
relevant information
dn a monthly basis
ate to the database
maiiitalning on-line
hk* d as part of this
I be ,responsible for
les •out of- state, If
aturned to AGENCY

ATTACHMENT E

Feb 17 2095 16;16 SEPI 6266526802
1 1. 3 Delinquent Notices; PHX will get
referred to PHX by iAGNCY. The m
A. citation number
S. date and time of issuance
C. violation and description
O. the a mount" of-tinelfee due
E. hbw to pay the c.b#on an(
F. returrs.address- for paymer

1. 4 Notices, Notices are. sent to the o
written.

2. 0 PAYMENT PROCESSING
All payments processed by PHX will l
the Agency. Details of the process
AGENCY. Payment processing and
pgyrnent. The: monies will be deposit
make .deposits On' behalf of -the AGI
cotiected by AGENCY will he entered
2: 1 Revenue Reporting: PHX w111 fc
month. The reports will list all c9aitk
day,
The AGENCY retains the : right to
procedures- will be negotiated with F
within the scope of services providec
writing between the AGENCY and 151-

2. Credit
approve
to
Credit
payment
3:
the
Credit
Card
ditation
Cards
the
to -
Card
Discover,
processing:
payment
processing
data,
Payments
including
and
MasterCard,
PHX
by telepho
the,
will
ha
pr
w
the
convenience fee of $3.95 or 3.25%; 1
for processing and merchant*fees. '
citation and how much they .are cha
payment. NO additional costs are pa
The credit card option will ber set up
costs charged to the County. The ser
a: Set. up a custom header
Agency
b. All mercharit.fees
c. Intemet security and websit,
Phoerbr Group Informal on 5YMms
page 3
and mail the riot,
notice will include:
t
I
I
j
ion$ that have been
that DMV has on record at
based on the directions and I
ray change as needed and
posits will be made within 24
into an account controlled b}
CY for payments received It
motely orreported to PHX by
rd revenue reports to b.
paid by citation number
ange the barking pro
to the that the i
PHX. Changes to the
le the option for the .pubilc
or Internet. The Violator
br•AlWX: The system Wil I
e due. The Secure site w
ation record In -real-time. I
never Is greater, that is ret,
violator Is instructed on h
i as a convenient fee and
I on to the AGiNCY.
8 maintained. by Phoenix t
m include:
footer page based on
Aomment Phoria:

Ewa W
a.
time the citation. is
uctions, provided bjr
be :directed by the
I. hours of receipt of
Agency. PHX will
W. All payments
11 .,
4 .
i ' the deposits for the
all deposits, made by
Changes Ito the
procedures remain
will be finalized in'
V citations through
select credit card
e real time atocess
Ity- the- credit card,
ilator Is charged a
by Phoenix Group
uch to pay for the
iative methods for
pwwlth no additional
phics. approved by the
8 ATTACHMENT E

Feb 17 2015 18:96• SEM 6265526BOt
A. Electronic facsitfiile of
B. All citation infomhation
C. Current status of the -c
D. Delinquent notice Info.

E. Administrative review,
F. Payment information,
3, Registered owner info
The citation data. -Is accessible by
number.

3. 1 EauiRmerl- RUggirements:

AGENCY will provide a standard

6.0 . or greater,. and Windows
Wlncite.net to the AGENCY for
required to operate Microsoft pro

4.o REmoTE DA`CA ENTRY

4.1 Remote Data Entry. Remote
Internet Explorer and Wincite.net
and Security Level.. Individual
dismissivoid capabilities.

4.2 :laser accounts; Accounts may
iirriitted to employees of the AGED
and/or consultants. Exceptions to

6. 0 REPORTING
PHX will• supply AGENCY [ with i
the AGENCY In a PDF •format
export to Excel. The reports will
A. officer Summary Report
B. Officer Summary. YT -D M
C. VoidlDisMiss Report
D. Habitual Offender Hot She
E. Habitual Offender Detait. R
F. DMV Monthly Reports
G. Out of State Revenue. Dat
H. Revenue Collection Detail

1. Daily Deposlt Report
J. Revenue Distribution (Sur
page
nal citation
ig VIN.

MV inquiry, holds,. and
due date,. m201ng date.
court appeals, and disi
I all date; amounts and
a • information.
i'
1informe ion.
ltt codes, and
number, vehicle license IT
tal Computer that•will run Mic;'
Windows XP Pro or gree
i data and repoftlingacios," i: 14 ki
411 be the responsibility ofthe F
i entry will be provided throe
h operator would be sat up
Ion levels will include view .
shed by the AGENCY
This limitatlon specifica
on must be approved in
o monthly reporting. The
for access using Adobe
at least the fallowing:

Recap
Report
Report
Report
The productiontmanagement reportsill be reviewed with AGENCY reports required to provide adequate formation and detail. The rr schedule may change as needed. R orting information Is also° pro' Excel farmats.
phoenix Graup Mronnatton Syslams.S rvicQ Agreement Phone:

Ema11. cl
y1nbera name, or VIN
Boit Internet -Explorer
PHX will provide
iy licensing which Is
3ENGY.
h the Internet, using
a urilque password
pnly. etlit, add and
i/or PHX. Access Is
isxcludes contractors
ting by PHX.

Its will be aupOffed to
ler with the option to
iblish the monthly
production report
the AGENCY in

ATTACHMENT E

Feb 17 2015 16:11 SEM 6266526802 page 5
The AGENCY may incorporate the tpurchase, lease and/ or irfOololon of Enforcement hardware. -and software. at any time d firing this agreement. The incldslon of any handheld ticket writing equipment by PHX to GENCY shall be on a rhanttlly basis, and may be terminated by either :party upon thirty 160) days written notice. Costg' for the hardware and software will be quoted in advance and approved in writing by the Cij before installation or any charges to the city..

7.4 'SURCHARGES It is the respont=ibiiity of the AGENCY toi outiii a the surcharges that require monthly reporting to PHX. P will provide the monthly surcharge disbursement report to the AGENCY as part of a monthly reports as identlfijd in Section 5. The AGENCY will make all, disbursements[,to the County. i

8. 4 OWNERSHIP OF SOFTWARE
Agency acknowledges that the`
and software programs used+by the AGENCY were
developed by PHX :and PHX is the sole property owner_ AGENobtains no right or interest in the software by virtue ofthh I agreement. '

8. 0 DATA RETEN1nQ POLICY

9. 1 Computer data flies: Data will
archived -from the system will- be r
from 24 -months from the date of a
the data on electronic, copy per re(
will be:

Closed citations: Any, citatit
a period of one year,
Open citations: Any citatior
months: Regardless of age c
registration .will remain on the

6.2 Hard copy data:: Hard copy files
contain citations older than sbc montl
June will. be returned to the ADEN
original: citations and payment recall
for citations on the system provided i
moved/ archived from the s
W by PHK on electronic col
il, The AGENCY has the op
of the AGENCY. Criteria for
date older than 18 months,
open that is not on DMV he
an citations that are on DMV 1
ystem until DMV clears the cite
It be returned. to -the. AGENCY'
old. For example citation han
r the next January. These f
PHX' will provide computer 1
v have not been archived to el
em every July. Data
and it will be retained
n to receive a copy of
rnovailarchival of data
has bean closed for
and older than 24
with a hold on the
wire- a year which will
copies from January -
es will consist of the
enerated citation data
ctronic copy.

Phoenix Group Informatoon Systems S ce Agreement Phonw (714),460-7200 Email: C11enfrel6onS@pl
4_ I

ATTACHMENT E

Feb 17 2015 18: 18 $ EM 6266526802 page 6

10. 1 awnershia of Data: All citations, electronic and handwritten, ret :r'ts, electronic media, and any other documents, including pies. and reproductions arse, led or prepared by PHX employees, agents, offlcers; in nnection wit" the Agreement s .' Il- be.the.-property of the AGENCY and shall be delivered to the AGENCY upon either a completion oi' this Agreement or the termination of this A regiment.
f0.2 Exclusivity: AGENCY agrees -to, tilize.oniy the services of agreement for .the processing of pit ations. AGENCY also agreement to not •direcdy'-or lndireoily ssist a competitor of PH services provided .by 'PHX under this agreement, and not to d property of , PHX. to any unauthorized mrson or entity. This Nor survive the termination ofthist aclneem

10.3 Rooks and Records. PHX vile maintain adequate books a citations foiviiarded to PKX for p,; sing. upon two week prior records, related processing data, a id AGENCY bank: records Inspection: oraudit.by AGENCY' etP ' s locatiori doling regutar' worli IMITAInON OF LIABILITY
PHVs: sole liability to AGENCY pr, any third party for :claims, -recjarc of errors or omissions In the services provided, shall be to furnish and to correct AGENCY - files,
that AGENCY promptlyadvi
shall not have any ( lability under this Agreement -for any money claims- made by AGENCY for the unav ilable services or for errors, or delays in the services provided.
g; the.term of this
ring . the term of
rformance of the
trade secrets or
a. obligation shall
iecords for parking
ce,. such books or
ill be available for.
hours.
of form, arising out
w6ct-'report or data
sHX' thereof. PHX
roes resulting from
stens,. interruptions

92.0 INSURANCI~
PHX shall procure and maintain forte durations of the contrart' t4 foitov+ring insurance agairist daims for injuries to persons r damages of property, which ay arise• from or -in connection with the performance of he Contract by PHX,. his ag nts, :representatives, employees or subcontractors:

A. Geherai Liability: $ 1, 000, 00 combined s7ngle limit. For each? 016
ccurrence.

B. Workers' Compensation as squired by the Labor Code of t e State of Cali€om1a, Reasonable secunYy provisions will be provided by PHK to insure .th` s: access to AGENCY computer records . and files will be a liable only to AGENCY. P cannot guarantee against loss or alteration of comput records, but will take reasor able precautions to prevent such occurrences. PHX will . d all AGENCY data In strict ' iderice and shall not provide any data to any other party un . directed by AGENCY in wr ng or as ordered by any Lawful Agency_
14:0 5Eb1' ION HEADINGS
Section headings appearing in this A' reement are inserted for conv rlience of reference only and shall not be construed to be In eraretations- oftext Phoenix Group 1Motmadlon Systems $ 1, ice Agreement Phone; Emaff cl
sATTACHMENT E

Feb 17 2015 181.18 SEM 6266526802 page 7

15. 0 MISCELLANEOUS

16.1 This Agreement shalt be goveim d and construed In accordane State of Califorrila.

15.2 The- walver of any beach of oi y provision of this Agreement:
waiver of any:.subsequent breach oft same.or other provisions of th

15.3 If any provision of this Agreefflent shall not be enforceable,; Agreement shall remain in fuii farce. {
1 A11 provision of this Agr6emdrital all be binding upon both parties t

15.5 The Agreement contains the ey ' re understanding between P respect. to citation processlhg, and up n the commeneetnent date, 90 all prior agreements, negotiations, roposals, or representations Services.
with the laws. of the
shall not constitute a
jagreement.
ie °remainder of 'this
arj AGENCY with
rcedes and replaces
garding Warranty or

15.6 PHX.agrees that itis an indepen ent contractor and that its affi tr :and employees are not employees of AGENCY, not are III ey-ertittfled to any benefits asA ENGY employees -as a result of the execution of this contra I.'

16. COMMEN IE: MENT OF WORK
WarK shall not commence• under th Contract until a fully executed' agreement has been received by PHX and PHX' has beer given approval to. proceed. ; . y wont performed by PHX. prior to the date ;of approval shi ill be considered as having bei n performed .at PWs own risk and as a volunteer,.

Phoenbr Group fnformaVan System S arur'ce Agreement Phone; { l?4 460-r-2 Email: Clfen.

I ,
ons hxgropp: corn
e_

ATTACHMENT E

Feb 17 2015
Monthly Fee. 150. 00 Mlnlmum monthly fee: 4
Cost per handwritten citation o.ap. Cost per handwrittent citatio , ' Cost per electronic citation 0.62 Cost per citation issued j A notice of viotabon ( delfnq apt notice) is sent after an Notice of Violation./ 1. 37 INDIVIDUAL received - the I` itiat citation as a courtesy Delinquent Notice includes reminder, if applicable, Ase . ltd notice of .delinquency is POSTAG sent Nthe payment Is not made -by the initial due date Payment Processing No Charge

0.88 for notices'+ 0.49 ' bits e
Out of'State -citations 32%
Out of State processing incl , es any .costs chargeid by the state for the registerei' owner. The percentage Is
only for -citations that are col. cted.

Credit Card Payments No Charge
A credit card orocessing fee f4.3:95 -or 325%.
whichever is greater,.wilt tie arged to the INDIVIDUAL. at no. cost. to the AGENCY.

Speciat letters are custom n ' tea used .as follow -Up for Bank Returned Checks 10: 00
hearing dates, review results, Iiearing. results,
Special Custom Letter 1. 26 ooliectlons, FTB or ba' al' lations ( Scofflaw). PHX v rlll.not.impleinent. processing special letters without the consent of'the AGENCY. < .
rm (Franchise Tax Board) 35% Franchise Tax Board Collect[ ns: Activated Based on, e•ol collections.

Monthly Fee. = 7hls service wil ;provide an online
contesting application that. '
4 ides, dispute instructions,
Online Contesting 0.00 farms, and informatiori as.a ' d+ eniedt.port" to the Public, Monthly fee is. watt' i . because AGENCY uses PHX. letter services.

Payment Processing No Charge Payment prtsoassing is chard difor each payment collected riot Parcitation sed
Bank account must be con 1 ' : ' by PHOENIX. The
Refunds 5.00 AGENCY will approve each r urn6 in sdvaDoe of disbursement. ,
Bank returned items are bila030eii to the:AGENCY Ifi1he Bank Returned Checks 10: 00 event that the batik returns a' Ration payment uncollected, These charges a ; usually passed onto the
violator. There is.no charge to lr#oven a citation.

WebEx remote support. and fp kW-uptraining
Hardware/ Software Maintenari Configuration adjustments on 3dtt' hardware and 160. 00 software interfaces
Interface, mediation -and corre- pondence with hardware rovidere and re airfaciliiies[ I '
Phoeahr. Group information Systems Se 41ce Agmament
Emil,

1. ATTACHMENT E

Feb 17 2095 1819 5Em . 6266526802
Optional Services .available:
page 9

ADMINISTRATIVE CITATIONS
Phoenix Group will provide- services to
South El Monte.

1. 0 Citation Data:

All citation data, . including the name ai
entered into the data system. Phoenb
and controlling the citations sent: to our
the CITY wound be noted of any . disco

2. Q Fide Schedule
The CITY will provide the fine sche
associated due dates.

3. 0 Notfce: of Violation tt. etterst
The notice of violation will' be'. generate(
a. Amount dug for theviolation
b. Applicable late fees,
c. How to contest the cation.
d. Warning of: intentto notify a -
process Administrative Citation. issued by the City of
d address obtained at the sits. 4f the Voladon will . be Will provide { pre - numbered) fi cards for - tracking
office. Any variations will be re Wrdhed by PHX and
along with associated latg € eari, and
by PHX and Include:
ssued,
1 bird Party Collection Agencyfo
Phoenix Encamp tnfarmatlon: Systems
1 Serl laeAgreement Phone:

Emalls c!
r riot - Compliance.

Authorize
Check
and Initi
Expedited Collections 26% I1" bail 91nount is recovered after 90 d and before U Mont from. citation period:

Special Collections 30% Spec jil collectiohs: Activated Based ; r age of collections. Q Performing & Processing 8,00 per PHX vill provide .a review exaroirie to complete reviews, Admin Reviews review enter he decision. in the system and i oii[ythe citizen PHX Vill provide an impartial heart icer to appear at
Hearing Officer 75.00 schs led hearings, make a fair d itnination, enter the per hour decls n In the. system and send v t' the decision Tetter.

Th hour, minimum:

Hears gs will be schedulsd as directe by the City. PHX win Hearing Scheduling 0.00 send ut hearing schedule letters, h; die reschedules and f7i notig tion to the and tha.aitizen.j

ADMINISTRATIVE CITATIONS
Phoenix Group will provide- services to
South El Monte.

1. 0 Citation Data:

All citation data, . including the name ai
entered into the data system. Phoenb
and controlling the citations sent: to our
the CITY wound be noted of any . disco

2. Q Fide Schedule
The CITY will provide the fine sche
associated due dates.

3. 0 Notfce: of Violation tt. etterst
The notice of violation will' be'. generate(
a. Amount dug for theviolation
b. Applicable late fees,
c. How to contest the cation.
d. Warning of: intentto notify a -
process Administrative Citation. issued by the City of
d address obtained at the sits. 4f the Voladon will . be Will provide { pre - numbered) fi cards for - tracking
office. Any variations will be re Wrdhed by PHX and
along with associated latg € eari, and
by PHX and Include:
ssued,
1 bird Party Collection Agencyfo
Phoenix Encamp tnfarmatlon: Systems
1 Serl laeAgreement Phone:

Emalls c!
r riot - Compliance.

ATTACHMENT E

Feb 17 2015 78.20 SEM 62665268D2
I .

The notice will. include the infonr
violation numbDr, violation desalt
and/ or -any additional ' information
Prepared in ietter' format with a re
Second and Final Warning letters
Agency:
page 1,0.
contained within the: cltatfo
and Locatlon). and consegu
red by the code section. Tl
lee. return portion for payme
nailed prior to notification to
Tate letters provided -for this program, Jude:
a. First Notice atter Violati n; Title: t [gbce ofAdminwwd b. Second Notice and W Ing letter atter Violation; Tail

4.0 ps--- vtneirta j
All citation payments WIN be made to tl i a order of City of south EI Moi be processed within the. current. gut lines established between . tP Section 2-0 ofthe agreement Credit Card Payments; The public W be charged a .convenience fe Disbursement
reporting
whichever
No
to
is
reflect
additional
greater
of the
and
citation
costs
for
balance
all
will
revenue
citationants
to
be
citat'
dha
Imade
ed:
activity.
to the'
to
maxis
1he
OlTY. ,
CIT ..
by
the
Visa,
foiloy
Ma-4
CITY will have the ability to set up pa ant plans with -violators for ft The amount of the .fine and the final d date Is custom per citation CITY.

5.0 Website & LU-2
A Website for the Administrative cltati s will be created far abglnlrj making Payments and contesting Ins .
website already in place for the parka
ctions. The. website wilt til
iiatlan program. The contest
directed and/ or provided by the CITY • The CITY shall be respunsil updates if or when any Inijdirmation on I v rweb6fte changes.

6.0 Cotlestions and FTa
if Autltari ed by -AGENCY, PHX will .F Lift ue INDIVIDUALS .with unpa the criteria of special. collections an M r Franchise Tax Board GSI Collections Criteria lndudes: Not- paid mail out a delinquent leiter of wam( n I
of suspended, and in an OI
the citation- remains
several collections efforts Including u
Collections.
unpaid
not limped to: Spedal Col
citation number,
for -noxi-payment.

Ice of .violation Is
return envelope.

I party Collection.

The Payments will
CITY and PHX In
of $:3; 85 or 3. 250A
Card, Discover, or
g1 month with detailed
All payment updates by FTS will be f rwarded to PHX by AGENCY reporting.

Phoenix Group lnformatfon Systems S91, vite Agreeinwri Phorrrr ( 74qj60 Emidt. allentreirl0l
Pants. -for citations.,
determined by the
ion fnformation,
rated: with the
ormation will be
Specify content
cations that meet
ms " s). PWC
status. PHX, will
C will ase one or
ons andlor FCB•
for updating and

ATTACHMENT E

Feb 17 201!
ionth ly Fee 110100 W
monthly lee
oRt 51 per dtalion 14.
26%
or. citation processed
e,_cj
0tim of Violation 0,9$9+
months tom citation period.
not0floo.-of viDlallon letterli; ldharged per letter for each - 0 posme n that rea6fi6s. the' di l6qUent. period.

Letters Issued rRoes, wt,
Frarlcdohl Tak Board 01ollecOoris,, AcU ted Based on age ost per letter sent plus Pl F" C'lass Postage Rate
ythent Procesting/Update Noh r; e Payment processing dsing Is. Od.fLcroo6h.paymedt CSpacial letters am custom: notices u d as fol. 16w. up` f6r offected Maperdita
Special pecial jal custom Custom
ustDm Development 15h. per
Additional Custom DevejQ afterlduring- Initialset- up
ne rtrne Set -Up Fee 0, ne-time.fee to add basd1"
1 MYhusiftess logic to
I
stem IL
Optional services
avall2bla'
Phoenbc Group Infonntfon Systems Se ce Agreement Phone:

Enwil: W
Authofke
Check
and Initial)
5xpedIted Expedited Collections 26% If fine ai iount Is recovered after 90 day : and before 14 months tom citation period.

Special Collections Collections r(Franchise30% Special I leaonw. Activated Based. ori 39e of-colledtlons;
FT Tax 35% Frarlcdohl Tak Board 01ollecOoris,, AcU ted Based on age Boar of tions.Io 0,
Spacial letters am custom: notices u d as fol. 16w. up` f6r Special pecial jl custom Custom hearing dates, review results, fieidnd. a. results, collections. i Letter Letter

1. 25. FTS o habitual violeMon s ( 091coffli . PHX Will not 0 Implement processing spedal*Mors%wl houtthe, consent of the AORNOY.

PHX wl provide an impartial hearing ter- to appear at
Nearing Officer 75. 00 per sUched,' hearings, make a fair ddtd nation, enter the hour decislo In the system and •iend out i decision letter. 3 h our Ymurn. j 11
Hearing will be scheduled as: directed ' 1he"Clty.'PHX-vWII Hearing Scheduling 0.00 send o hearing schedule letters, he c ld res.chfklules and n n6tflcaln to the city and the citizen.

Refunds Bank a count must be controffed by OHX The AGENCY will 800 IVe each refund in advanewa of bursament.

Bank ned Items •are charged V. AGENCY In the
Bank Returned

1.0.00 event tt the bank returns a ceitWloh a Cuncollected. 11hM n Checks 1% ft ', These arges are usually passed on e x1olatot. v Them I i. n o cthrloe to reop en a citation.

Phoenbc Group Infonntfon Systems Se ce Agreement Phone:

Enwil: W

ATTACHMENT E

Feb 17 2015 1821 sel. 6p6652680? page 12
S. CANCELLATION
AGENCY and PHX reserves the right §cancel this Agreement at arty it I I days written- notice to the other party . the address listed. in this AGM0 PHX agrees to .provide AGENCY h all AGENCY date. pIUS .

AGENCY data. 6j."
Accepted:

PHOENIX. GROUP
Infonnaffbn Systems
VfQ&NATUWRE0 f r
TYPED OR PRINTED -N–AMEW
TITLE
DATE
Ph* Mk GAOUP' thformanon Syskiw
Accepted:

Cfty.of South Ell IM 01 !
upon- ninety ( 90)
it. Atsuch- tfte,
trbnba rife of all

TYPED' OR PRINTE D NAME
TITLE 1 i 1
A"
DATE
Agmmmf. Phone. -
Email: C1

ATTACHMENT E

AMENDMENT NO. 1 TO THE AGREEMENT FOR

CITATION PROCESSING SERVICES BETWEEN THE

CITY OF SOUTH EL MONTE AND PHOENIX GROUP

INFORMATION SYSTEMS
This Amendment No. 1 dated September 10, 2013, hereby amends the agreement effective September 1, 2010 (" Agreement") between the City of South EI Monte, a municipal corporation (" City") and Phoenix Group Information Systems, a California corporation (" Contractor").

RECITALS:

WHEREAS, City and Contractor entered into the original agreement ( the Agreement") that became effective on September 1, 2010, pursuant to which Contractor provides parking citation processing services for the City; and WHEREAS, City and Contractor now desire to amend the Agreement to extend the term and modify the payment terms.

NOW, THEREFORE and in consideration of the foregoing and of the mutual covenants and promises herein set forth, the parties agree to amend the Agreement as follows. -
1 ollows:

1. Exhibit A ( Cost of Services) to the Agreement is hereby replaced with Exhibit A to this Amendment No. 1, which is attached hereto and incorporated herein by reference.

2. The definition of " Expiration Date" in Section 1 ( Definitions) is hereby amended to read as follows:

D. " Expiration Date": June 30, 2014."

3. All other terms and provisions of the Agreement shall have full force and effect.

4. The individuals executing this Amendment No. 1 each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement.

Signatures begin next page]

ATTACHMENT E

IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. as of the date first written above:

CITY OF SOUTH ONTE PHOENIX GROUP INFORMATION SYSTEMS
By:
is Ag ina a, ayo
Print Name: %.

Title: Axmm_> W/_
ATTEST:

Rose Juar C' Clerk
APPROVED AS TO FORM:

Quinn Barrow, City Attorney
Print Name:

Title.-

APPROVED
itle:

ATTACHMENT E

EXHIBIT A

COST OF SERVICES

ATTACHMENT E

July 15, 2013
Notice of Extension
City of South EI Monte and Phoenix Group Information Systems Agreement for Citation Processing
Dated 09/ 01/ 2010
The current rates are proposed for the fiscal
year of July 1, 2013 — June 30, 2014
Minimum Fee: PHX will charge a monthly minimum fee of $ 150. 00 each month. If the cost of citations issued exceeds $ 150. 00 in actual billing charges, the minimum fee will be waived.

Postal Increases: In the event of a postal increase, PHX will request the adjustment of fees to offset the postal increase only; such requests will be in writing. Any other increases much be approved in writing.

Electronic copy for archival: PHX will charge $ 50. 00 for each electronic copy as requested by AGENCY, which contains archived data as specified in Section 9. 0 of the agreement.

In consideration of the services provided, AGENCY agrees to pay the following fees per citation:

1. Cost per citation 0. 80 Cites Issued
Handwritten)

2. Cost per citation 0. 62 Cites Issued
Automated)

3. Payment Included Payment processing is included in this proposal.

Processing

4. Delinquent Notices 0. 85 A delinquent notice is only charged for citations that reach the delinquent period and a delinquent
notice is mailed, or second notices as required.

The charge is per citation. Not all citations are
charge a delinquent notice fee.

5. Out of State 32% Out of State processing includes any costs charged citations by the state for the registered owner. The
See note 1. percentage is only for citations that are collected.

Special Collections

6. Cost per Warning 1. 25
Letter

7. Collection Agency 35% of All costs charged by the SCO or FTB are will be paid and/ or FTB collected by the AGENCY. No additional fees will be added for See note 3 revenue credit reporting, skip tracing, SSN search or custom

ATTACHMENT E

work for your account.

Optional Costs/ Services

8. Special customer 1. 25 During the term of this agreement, special letters may letters. See note 2. be included as directed by the AGENCY. Special letters are custom letters that follow up processing,
such as hearing dates, hearing results, or habitual
violations. PHOENIX will not implement processing
special letters without the consent of the AGENCY.

Optional Service)

9. Bank returned 10. 00 Bank returned items are charged to the AGENCY in checks the event that the bank returns a citation payment uncollected. These charges are usually passed on to
the violator. There is no charge to reopen a citation.

Optional Service)

10. Refunds 5. 00 Bank account must be controlled by PHOENIX. The AGENCY will approve each refund in advance of
disbursement. ( Optional Service)

11. County Surcharge 25. 00 Checks are prepared and disbursed back to the Disbursement AGENCY for payment to the County. ( Optional Service)

12. Credit Card No A $ 3. 95 convenience fee will be charge to the caller Payments Charge for a convenience fee — no cost to the AGENCY.

O iional Service)

13. On- line Contesting 35. 00 Per Month - This will provide online application processing for the public and provide the Agency will
full access to the application and attachments.

Optional Service)
Note ( from above items)
Note 1. Item — 5. Out of State processing includes any costs charged by the state. The percentage is only for citations that are collected.

Note 2. Item — 8. During the term of agreement, special letters may be included as directed by the AGENCY. Special letters are custom letters that follow up processing. An example would be letters that inform the violator of habitual violations or Disposition Letters mailed for each Review and Hearing conclusion. PHOENIX will not implement processing special letters without the consent of the AGENCY.

The following parties agree to an annual extension of the current rates for the period of July 1, 2013 — June 30, 2014.

ATTACHMENT E

PROFESSIONAL SERVICES AGREEMENT FOR

ADMINSTRATIVE CITATION PROCESSING
between
City of South El Monte
and
Phoenix Group Information Systems, a California Corporation THIS AGREEMENT is made and entered into thisOltay of February 2013, by and between the City of South El Monte, a municipal corporation (" City") and Phoenix Group Information Systems, a California Corporation (" Consultant")

RECITALS
A. The City has determined that it seeks to hire a consultant to handle and process administrative citations issued by the City.

B. Consultant represents that it is fully qualified to provide the services based on the training, education, experience and expertise of its employees; and it desires to perform such services as provided herein.

C. No official or employee of City has a financial interest, within the provision of California Government Code, Sections 1090- 1092, in the subject matter of this Agreement.

NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows:

AGREEMENT

1. Consultant' s Services.

1. 1 Scone and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Consultant to provide consulting services relating to the processing, management and collection of fees for administrative citations issued for violations of the City' s Municipal Code, as more fully set forth in Consultant' s proposal dated May 15, 2012 and attached hereto as Exhibit A.

Specifically, Consultant agrees to process administrative citations issued by the City to individuals and businesses violating the City' s Municipal Code. As part of this processing, Consultant agrees to: provide services to manage the administrative citations and provide access to data by both City and Consultant personnel, engage in data entry for purposes of entering relevant data from the administrative citations, generate delinquent notice letters, accept payments ( online, credit card, cash and check) for administrative citations and deposit funds on behalf of the City on a daily basis, generate refund requests ( if applicable), disburse credit card funds monthly, provide toll-free telephone access and support to individuals and 1-
12402- 0001\ 1478199v2. doe

ATTACHMENT E

businesses who have been issued an administrative citation, provide contested citation support including administrative hearing support, ensure service and websites are adequately secure and all data is backed up on a regular customary basis, and cooperatively work with a third party collection company to obtain payment for all delinquent administrative citations.

The nature, scope and level of the Services to be performed by Consultant are more particularly described in Exhibit A. In the event of any inconsistencies between the Proposals and the Agreement, the terms and provisions of this Agreement shall control.

1. 2 Time for Performance. Consultant shall perform all services under this Agreement on a timely, regular basis consistent with industry standards for professional skill and care.

1. 3 Standard of Care. As a material inducement to City to enter into this Agreement, Consultant hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Consultant hereby covenants that it shall follow the customary professional standards in performing all services.

1. 4 Familiarity with Services. By executing this Agreement, Consultant represents that, to the extent required by the standard of practice, Consultant ( a) has investigated and considered the scope of services to be performed, ( b) has carefully considered how the services should be performed, and (c) understands the difficulties and restrictions in performing the services under this Agreement. Consultant hereby warrants that it can and will perform the services contemplated by this Agreement.

2. Term of Agreement. This Agreement is effective as of February A 2013 ( the Effective Date"), and shall remain in full force and effect until June 30, 2016, unless sooner terminated as provided in Section 15 herein.

3. Compensation.

3. 1 Compensation. City shall pay Consultant the following fees for the Services:

3. 1. 1 Fee for Customization. City shall pay Consultant a flat fee of 450. 00 for customization of Consultant' s services for the City.

3. 1. 2 Fee for Handling Each Citation. City shall pay Consultant

1. 35 for each citation that is processed by Consultant.

3. 1. 3 Fee for Delinquent Notices. City shall pay Consultant $ 1. 25 for the drafting, mailing and processing of a written delinquent notice informing the individual or business that was issued the administrative citation that it is delinquent in making payment to the City.

3. 1. 4 Fee for Custom Letters. City shall pay Consultant $ 1. 25 for each custom letter Consultant prepares. Custom letters shall be limited to situations where Consultant generates a letter to inform a business or individual that was issued the administrative 2-
12402- 0001\ 14' 78199v2. doc

ATTACHMENT E

citation of any hearing date, hearing results, of a returned check, or any collection agency referral. City shall be informed that a custom letter will be generated prior to incurring the charge.

3. 1. 5 Fee for Processing Returned Checks. City shall pay Consultant

10. 00 whenever a check provided by a business or individual that was issued the administrative citation is returned by the bank for any reason.

3. 1. 6 Fee for Processing Refunds. City shall pay Consultant $5. 00 for each refund processed by Consultant as directed by the City.

3. 1. 7 Fee for Collection Services. City shall pay Consultant 35% ofthe amount of all sums actually collected and remitted to City by Consultant for each citation that is submitted to Consultant by City for collection. If the payments ( collections) are accepted by the Collection Agency then the city shall be paid net amounts collected on a monthly basis. At no point shall Consultant or its subcontractor be entitled to 35% if, in the City' s determination, the amount due on the citation was remitted to City prior to Consultant' s collection efforts.

4. Method of Payment.

4. 1 Invoices. Consultant shall submit to City monthly invoices for the services performed pursuant to this Agreement. The invoices shall describe in detail the services rendered during the period. The invoice shall also separately describe any extra services authorized by the City Council. Any invoice claiming compensation for extra services shall include appropriate documentation of the City Council' s prior authorization of such services.

4.2 City shall review such invoices and notify Consultant in writing within twenty business days of any disputed amounts.

4. 3 City shall pay all undisputed portions ofthe invoice within thirty calendar days after receipt of the invoice.

4.4 All records, invoices, time cards, cost control sheets and other records maintained by Consultant shall be available for review and audit by the City.

5. Representatives.

5. 1 Cit Representative. For the purposes of this Agreement, the contract administrator and City' s representative shall be the City Manager, or such other person as the City Manager designates in writing (hereinafter the " City Representative"). It shall be Consultant' s responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Consultant shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative.

5. 2 Consultant Representative. For the purposes ofthis Agreement, Mary Houghton, is hereby designated as the principal and representative of Consultant authorized to act in its behalf with respect to the services specified herein and make all decisions in connection 3-
12402- 0001 \ 1478199v2. doe

ATTACHMENT E

therewith ( the " Responsible Principal"). It is expressly understood that the experience, knowledge, capability and reputation of the Responsible Principal were a substantial inducement for City to enter into this Agreement. Therefore, the Responsible Principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. Consultant may not change the Responsible Principal without the prior written approval of City, which approval shall not be unreasonably withheld.

6. Consultant' s Personnel.

6. 1 All Services shall be performed by Consultant or under Consultant' s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City Municipal Code.

6. 2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 7 below.

6. 3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits, and shall comply with all requirements pertaining to employer' s liability, workers' compensation, unemployment insurance, and Social Security.

6.4 Consultant shall indemnify and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of city or agency officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant' s personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant' s failure to promptly pay to City any reimbursement or indemnification arising under this Section 6.

7. Standard of Performance. Consultant shall perform all services to customary professional standards and in a manner reasonably satisfactory to City.

8. Ownership of Work Product.

8. 1 Ownership of Plans. All plans, specifications, reports, studies, analysis, data, or other written material ( collectively " Plans" in this Section 8) prepared or obtained by Consultant in the course of performing the Services shall be and remain the property of City without restriction or limitation upon its use or dissemination by City, and Consultant shall convey and transfer all copyrightable interests in the Plans to City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Consultant under this Agreement shall, upon request, be made available to City. Such material shall not be the subject of a copyright application by Consultant. Any reuse by City of any such materials shall be at the sole risk of City unless City compensates Consultant for such use. City agrees to indemnify, defend and hold harmless Consultant against any claims, losses, costs or damages as a result of City' s reuse of the Plans without compensation to, or prior authorization of, Consultant. In the event of ma
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the return of the Plans to Consultant or its representative, Consultant shall be responsible for their safe return to City. Consultant shall be entitled to retain copies ofthe Plans for Consultant' s files. Under no circumstances shall Consultant fail to deliver any draft or final plans, reports, studies, analysis, data or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Consultant and City concerning payment, performance of the contract, or otherwise. This Covenant shall survive the termination of this Agreement.

8. 2 Public Records Act Disclosure: Consultant has been advised and is aware that all reports, documents, information and data including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, and provided to City may be subject to public disclosure as required by the California Public Records Act California Government Code Section 6250 et. seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254. 7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. They City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order ofthe Court.

8. 3 Responsibility for Errors: Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/ or explanation as may be required by the City Representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

9. Status as Independent Contractor. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant' s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Consultant shall pay all required taxes on amounts paid to Consultant under this Agreement, and defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant' s employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any fees due to Consultant any amount due to City from Consultant as a result of Consultant' s failure to promptly pay to City any reimbursement or indemnification arising under this Section 9.

10. Confidentiality. Consultant may have access to financial and personnel data of individuals and City employees. Consultant covenants that all data, documents, discussion, or 5-
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other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement.

Consultant' s covenant under this section shall survive the termination of this Agreement.

11. Conflict of Interest.

11. 1 Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it.

Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant " financially interested" ( as provided in Government Code § § 1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.

11. 2 Consultant further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bonafide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.

11. 3 Consultant has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited " conflict of interest" under applicable laws as described in subsection 11. 1.

12. Indemnification, Hold Harmless, and Duty to Defend

12. 1 Indemnities. In connection with any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys' fees and costs of defense ( collectively, Damages" hereinafter), Consultant shall defend, hold harmless and indemnify the City, and its elected officials, officers, employees, servants, designated volunteers, and those City agents serving as independent contractors in the role of City officials (collectively, "Indemnitees") with respect to any and all Damages, including but not limited to, Damages relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts or omissions of Consultant or any of its officers, employees, subcontractors, or agents in the performance ofthis Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of the City, as determined by final arbitration or court decision or by the 6-
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agreement of the parties. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Damages with counsel of City' s choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant' s duty to defend pursuant to this Subsection 12. 1 shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions of Indemnitees.

12. 2 Acknowledgment of Indemnity Duties. By affixing their initials below, each party representative hereby acknowledges that they have read and accepted the provisions set forth in this Section 12.

City Consultant Consultant

12. 3 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Consultant because ofthe acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement.

12. 4 Waiver of Right of Subrogation. Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope oftheir duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor.

12. 5 Survival. The provisions of this Section 12 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee' s right to recover under this indemnity provision, and an entry ofjudgment against a Consultant shall be conclusive in favor of the Indemnitee' s right to recover under this indemnity provision.

13. Insurance.

13. 1 Liability Insurance. Consultant shall procure and maintain in full force and effect for the duration of this Agreement insurance against claims for injuries to persons or damages to property and professional negligence which may arise from or in connection with the performance ofthe services hereunder by Consultant, and its agents, representatives, employees and subcontractors.

13. 2 Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as:
1) Insurance Services Office Commercial General Liability coverage occurrence form CG 0001).
2) Insurance Services Office form number CA 0001 ( Ed. 1/ 87) covering Automobile Liability, code 1 ( any auto).
7-
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than:
3) Worker' s Compensation insurance as required by the State of California and Employer' s Liability Insurance.
4) Professional Liability insurance in a form approved by the City.

13. 3 Minimum Limits of Insurance. Consultant shall maintain limits no less 1) General Liability: $2, 000, 000 per occurrence and in the aggregate for bodily injury, personal injury and property damage.

Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. 2) Automobile Liability: approved by the California Joint Powers Insurance Authority.
3) Employer' s Liability: $1, 000, 000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law.
4) Professional Liability: $ 1, 000, 000 per claim/ aggregate.

13. 4 Deductibles and Self -Insured Retentions. Consultant shall inform City of any deductibles or self-insured retentions except with respect to professional liability insurance.

13. 5 Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1) City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of city or agency officials, are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no limitations on the scope of protection afforded to City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of city or agency officials which are not also limitations applicable to the named insured.
2) For any claims related to this Agreement, Consultant' s insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of city or agency officials. Any insurance or self-insurance maintained by City, their officers, officials, employees, designated volunteers or agents serving as 10 12402- 0001 \ 1478199v2. doc

ATTACHMENT E

independent contractors in the role of city or agency officials shall be excess of Consultant' s insurance and shall not contribute with it.
3) Consultant' s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer' s liability.
4) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or materially modified except after 30 days prior written notice by first class mail has been given to City.
5) Each insurance policy, except for the professional liability policy, required by this clause shall expressly waive the insurer' s right of subrogation against City and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city or agency officials.

13. 6 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best' s rating of no less than A:VII unless waived in writing by City' s Risk Manager.

13. 7 Verification of Coverage. No work or services under this Agreement shall commence until Consultant has provided the City with Certificates of Insurance or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. Proof of insurance must be sent directly to the City Clerk' s Office.

13. 8 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor.

All coverages for subcontractors shall be subject to all of the requirements stated herein unless otherwise approved in advance in writing by City.

14. Cooperation. In the event any claim or action is brought against City relating to Consultant' s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. City shall compensate Consultant for any litigation support services in an amount to be mutually agreed upon by the parties.

15. Termination. Either parry shall have the right to terminate this Agreement at any time for any reason on written notice the other party. In the event either party exercises its right to terminate this Agreement, City shall pay Consultant for any services rendered prior to the effective date of the termination. Consultant shall have no other claim against City by reason of such termination/ consultant shall have no other claim against City by reason of such termination, including any claim for compensations.
in
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16. Suspension. City may, in writing, order Consultant to suspend all or any part of the Consultant' s Services for the convenience of City or for work stoppages beyond the control of City or Consultant. Subject to the provisions of this Agreement relating to termination, a suspension of the Services does not void this Agreement.

17. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on ( a) the day of delivery if delivered by hand or overnight courier service during Consultant' s and City' s regular business hours or by facsimile before or during Consultant' s regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. All notices shall be addressed as follows:

Ifto City: City Clerk
City of South El Monte
1415 Santa Anita Avenue
South El Monte, CA 91733
If to Consultant: Mary Hougton, Vice -President
Phoenix Group Information Systems, Inc.
2677 North Main Street, Suite 400
Santa Ana, CA 92705

18. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.

Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.

19. Non -Assignability; Subcontracting. Consultant shall not assign, transfer, or subcontract any interest in this Agreement or the performance of any of Consultant' s obligations hereunder, with the exception of the subcontracting of the collection services. Consultant shall be required to obtain City' s written consent prior to subcontracting the collection services. Any attempt by Consultant to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder without City' s prior written consent shall be null, void and of no effect.

20. Compliance with Laws. Consultant shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Consultant performs the Services.

21. Non -Waiver of Terms, Rights and Remedies. Waiver by either parry of any one or more ofthe conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of 10-
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any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.

22. Attorney' s Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including all attorneys' fees incurred in connection therewith.

23. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions ofthis Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail.

24. Construction. The validity, interpretation, and performance ofthis Agreement shall be controlled by and construed under the laws ofthe State of California. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement.

25. Entire Agreement. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement.

IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as ofthe date first written above.

CITY
ATTEST:

By: ! , , 2
City derk
11-
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CITY OF SOUTH EL
Mayor

APPROVED -AS TO F RM
By:

City Attorney

ATTACHMENT E

By: K.I
Name: " V/.y
Title:

By: ;.

Name: lir
Title:

Two signatures required for California
Corporations Code Section 313)
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EXHIBIT A

PROPOSAL/ SCOPE OF SERVICES)
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I- 1o4F.=rvIx gfr.

IN1P0'/ Ii0- 1 ION m 1 g;&!
Presents to the City of South E/ Monte
WinCite. net
Proposal Response to Request to Provide
Administrative Citation Processing Services
Proposed May 15, 2012
By: Mary Houghton
Vice President
PHOENIX GROUP Information Systems
Certified Small Business
This Proposal is for services involved in the processing of Administrative Citations issued by the City of South EI Monte, ( CITY). This processing will consist of Data Entry, Data Communications, " Notice of Administrative Violation" preparation and mailings, subsequent processing of Payments, reporting to Collections and all other specifications identified within the Request.

The information contained within this Proposal is for evaluation by CITY. This Proposal should not be disclosed or forwarded to persons outside CITY. This bid will remain valid for a period not to exceed 980 days.
1 ATTACHMENT E

BIDDER:

PHOENIX GROUP Information Systems, a California Corporation 2677 North Main Street, Suite 400
Santa Ana, CA 92706
714) 460- 7200
714) 384- 0161 ( Fax)
http:// www. phxciroup. com
Years in Business: 22
Size of Organization: 22 employees
Certified Small Business Organization
221,a
t -/
Mary Houghton
Vice President
Email: Mhoughton( a)phxgroup. com
Primary Contact for Proposal
And Contract
Sub -contractor:

Collection Agency
2 ATTACHMENT E

3 TABLE OF CONTENTS
SECTION 1 - Scope of Services................................................................................. 4

1. 01 Experience...................................................................................................................... 4

1. 02 Citation Import and Data Entry .................................................................................. 5

1. 03 Name of Violator............................................................................................................ 5

1. 04 Mailing Address............................................................................................................. 5

1. 05 Notice of Violation......................................................................................................... 5

1. 06 Custom Letters.............................................................................................................. 5

1. 07 Daily Payment and Depositing Process Overview............................................... 6

1. 08 Multiple Payments......................................................................................................... 6

1. 09 Walk-in Payments - Revenue Collected at the City............................................. 6

1. 10 Public Web Access and Credit Card Payments.................................................... 7

1. 11 Payment Plans and Settlement Agreements......................................................... 7

1. 12 Payment Extensions.................................................................................................... 7

1. 13 Bank Returned Checks................................................................................................ 7

1. 14 Refunds............................................................................................................................ 7

1. 15 Payment Disposition Tracking and Reason Codes.............................................7

1. 16 Delivery of Documents................................................................................................ 7

1. 17 Toll Free Telephone and Violator Inquiry (Interative Voice Response) .......... 8

1. 18 Contested Citation and Tracking.............................................................................. 8

1. 19 Hearing Officer Services............................................................................................. 9

1. 20 Voiding and Dismissing Citations............................................................................ 9

1. 21 On Line Access.............................................................................................................. 9

1. 22 Remote Data Entry and System Access................................................................. 9

1. 23 Reporting......................................................................................................................... 9

1. 24 System Backup and Recovery .................................................................................. 9

1. 25 Involvement with the Internet and City Link.......................................................... 9

1. 26 Collections.................................................................................................................... 10

1. 27 Audits - Books and Records and Data Retention.............................................. 10 SECTION 2 - Hardware and System Software..................................................... 11

2. 01 Hardware, Software, and Communications......................................................... 11

2. 02 System Security and Password Protection......................................................... 11

2. 03 Hardware and Software Required for Remote Access..................................... 11 SECTION 3 - Customer Service. Training and References..............................12

3. 01 Customer Service........................................................................................................ 12

3. 02 Account Representative and Training Personnel..............................................12

3. 03 References....................................................................................................................12 SECTION4 - Fees......................................................................................................... 13 SECTION 5- COMPANY STATEMENTS - Acceptance of Conditions............ 14

5. 01 Certified Small Business........................................................................................... 14

5.02 Conflict of Interest Statement.................................................................................. 14

5.03 Affirmative Action Statement................................................................................... 14

5. 05 Clarifications/ Exceptions to the Proposal Specifications...............................14

5. 05 Insurance....................................................................................................................... 14

5.06 Subcontractors............................................................................................................ 14 3 ATTACHMENT E

SECTION 1 — Scope of Services
Phoenix Group provides a proven and well known " Parking" citation service to over 190 clients throughout California. The administrative citation program was paralleled to meet many of the same services provided to the Police Department for the Citation processing program. Access to Administrative citations can be accessed using the same application as the parking program. Security set up will allow or prevent individual users for access to the data. The software is not purchased, instead the City is charged for the processing services. The program may be set up to meet custom specifications required by the City We began with Administrative citation processing as a custom project for an existing client and modified our parking program to adjust the processing to meet the needs of Administrative citations over ten years ago. Since that time we have continued to provide this custom program for this client and many others.

There are many new ordinances that have lead Cities to outsource the Administrative Citation Program.

Our program has been adjusted to meet the specific needs of the City for Administrative Citations.

PHOENIX GROUP will provide ( but are not limited to the) following services:
a. Citation management software services, Hosted client server system, web -based application service,
b. Citation Data Entry,
c. Notice ( letter) generation,
d. Contested citation coordination, suspension and disposition, e. Payment processing, updating, including credit card payments on- line and by telephone, f. Toll free violator inquiry,
g. Customer Service,
h. System reports, PDF and excel exports available,
i. Real Time Local ( City) inquiry capability,
j. Data storage, data retention, and other data so required within the proposal specifications.

The WINCITE system provides full edit capability with the exception of any modification to the citation number. The WINCITE system will maintain historical data for each citation on the system.

1. 01 Experience:

Phoenix Group is celebrating our 23nd year of service to government agencies and processing citations. Our experience with citation processing and management is extensive with more than 60 years experience between key staff members. The experience and teamwork of the staff at PHOENIX GROUP contribute to the success in the commitment and dedication in providing the best service possible for our clients. This includes ( but is not limited to) working on new projects, providing variables to the system, adding new enhancements and having the opportunity in sharing them with our customers.

Robert Murphy - President ( previously Peat Marwick, Computer Auditor Specialist). Provides expertise in accounting and revenue tracking and control points. His responsibilities include all financial accounting and oversees the payment processing functions.

Mary Houghton - Vice President, brings over 30 years of experience in the Parking Management industry. Responsibilities include customer relations and service, contract negotiations, and new product development.

Dave Rotenberg — Manager of Technical Operations, has over 9 years experience beginning his career as a parking enforcement officer.

Rose Dominguez — Operations Supervisor, has over 10 years supervising the payment processing and mail operations.
4 ATTACHMENT E

1. 02 Citation Import and Data Entry: All citations received by PHOENIX GROUP for data entry are in the system within 24 - 48 hours of receipt. The CITY will be notified of any errors or questions regarding the citations. Data entry is performed exclusively by Phoenix Group staff. All data entry fields are keyed into the system through a series of verifications. Data Scraping is not used to enter the data from the citation.

Hard copy citations are forwarded to PHOENIX GROUP on a regular defined schedule. PHOENIX GROUP will supply CITY with a tracking system for the citations that are sent by delivery ( in addition to automated communications). This system will allow us to verify that all citations sent by CITY are received in our office.

1. 03 Name of Violator: The CITY will remain in control of the name or CDL of the person responsible for the violation. Phoenix Group will enter the name and address provided on the citation.

1. 04 Mailing Address: Phoenix Group will mail the delinquent notice ( letter) to the name provided on the citation. Letters are generated daily based on the criteria established by the City. Daily payments are picked up by Phoenix Group staff from a ' pre -established' post office box locally in Santa Ana. The mail would be generated to reflect City' s return address as:

City of South El Monte
C/ o Citation Service Center
Post Office Box 11370
Santa Ana, CA 92711

1. 06 Notice of Violation: Phoenix Group will mail the delinquent notice ( letter) to the name provided on the citation. Letters are generated daily based on the criteria established by the City. Additionally with the on- line remote capabilities, CITY will have the option to cancel a notice immediately by closing the citation with a payment, void, dismissal, review, or hearing disposition. The Notices are mailed out on in Blue, Black and White form mailed in a # 10 envelope with the City's Name identified, and includes a tear off remittance stub with a # 9 remittance envelope.

The number of days between the citation issue date and the notice mailing date will be established by the CITY, and will have the option to be adjusted if requested by the City. The information captured from the citation will be included on the Notice, which includes:
a. Violator' s name and address,
b. Issuing Agency Name,
c. Citation number,
d. Location,
e. Date and time issued,
f. Violation code, and description,
g. Amount and date payment is due,
h. How to pay the citation, Return address for payment, i. Payee Name,
j. Notice Mail Date, Last date to contest the citation, k. Partial payment previously made, and remaining amount due I. Custom verbiage for a special custom message such as payment or contesting procedures.

FAILED DELIVERY — All notices that are returned as " Undelivered" are entered into the system. However, in the event the notice is returned with a change in address the new address information is entered into the system and another notice is mailed.

1. 06 Custom Letters: Custom letters will be generated for CITY for various reasons as an option to be added or discontinued at any time. Special letters for CITY would be:

1. Hearing Scheduling 2. Hearing Result Letters
6i

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