liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (" indemnitors"), or arising from Consultant' sor indemnitors' reckless or willful misconduct, or arising from Consultant' sor indemnitors' negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith;
Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission; or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions ofthis Section do not apply to claims or liabilities occurring as a result of City' ssole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City' s negligence, except that design professionals' indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination or expiration of this Agreement.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6. 1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder ( the " books and records"), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be 01257.006/ 936545. 3 11
maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three ( 3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant' sbusiness, custody ofthe books and records may be given to City, and access shall be provided by Consultant' ssuccessor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.
6. 2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.
6. 3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials ( the " documents and materials") prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment ofthe documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/ or use of uncompleted documents without specific written authorization by the Consultant will be at the City' ssole risk and without liability to Consultant, and Consultant' s
guarantee and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as works made for hire" as defined in 17 U. S. C. § 101, such documents and materials are hereby deemed " works made for hire" for the City,
6. 4 Confidentiality and Release of Information.
01257.006/ 936545. 3 12
a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement.
Response to a subpoena or court order shall not be considered " voluntary" provided Consultant gives City notice of such court order or subpoena.
c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation ofthis Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney' sfees, caused by or incurred as a result of Consultant' sconduct. d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under.
City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.
However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7. 1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U. S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.
7. 2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty ( 30) days, but may be extended, though not reduced, if 01257.006/ 936545. 3 13
circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all ofthe outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant' sdefault shall not be deemed to result in a waiver of the City' slegal rights or any rights arising out of any provision of this Agreement.
7. 3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant whether or not arising out of this Agreement) ( i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and ( ii) all amounts for which City may be liable to third parties, by reason of Consultant' s acts or omissions in performing or failing to perform Consultant' s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7. 4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
7. 5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
7. 6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance ofthis Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary 01257.006/ 936545. 3 14
provision herein, Consultant shall file a
statutory claim pursuant to Government Code Sections
905 et seq. and 910 et seq., in order to pursue a
legal action under this Agreement.
7. Liquidated Damages.
Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach ofthis Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of $ Dollars) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance Exhibit " D"). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.
7. 8 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty ( 30) days' written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty ( 60) days' written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7. 3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non -terminating party with the opportunity to cure pursuant to Section 7. 2.
7. 9 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7. 2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated ( provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set- off or partial payment of the amounts owed the City as previously stated. 01257.0061936545. 3 15
7. 10 Attorneys' Fees.
If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney' sfees. Attorney' sfees shall include attorney' sfees on any appeal, and in addition a party entitled to attorney' sfees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON- DISCRIMINATION
8. 1 Non -liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
8. 2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant' s
performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent ofthe Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to. the Agreement which affects her/is financial interest or the financial interest of any corporation, partnership or association in which ( s) he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
8. 3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class. 01257.006/ 936545. 3 16
8. 4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U. S. C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/ or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9. 1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first- class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer ( with her/is name and City title), City of South El Monte, 1415 Santa Anita Avenue, South El Monte, California 91733 and in the case of the Consultant, to the person( s) at the address designated on the execution page of this Agreement.
Either party may change its address by notifying the other party of the change of address in writing.
Notice shall be deemed communicated at the time personally delivered or in seventy- two (72) hours from the time of mailing if mailed as provided in this Section.
9. 2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
9. 3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
9. 4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
01257.006/ 936545. 3 17
9. 5 Severability,
In the event that any one or more of the phrases. sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases. sentences, clauses. paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent ofthe parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
9. 6 Warranty & Representation of Non - Collusion.
No official, officer, or employee ofCity has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer. or employee of City participate in any decision relating to this Agreement which may affect his/er financial interest or the financial interest of any corporation. partnership, or association in which ( s) he is directly or indirectly interested, or in violation of any corporation, partnership. or association in which ( s) he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of financial interest" shall be consistent with State law and shall not include interests found to be remote" or " noninterests- pursuant to Government Code Sections 1091 or 1091. 5. Consultant warrants and represents that it has not paid or given. and will not pay or give, to any third party including. but not limited to, any City official. officer. or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that ( s)he/ it has not engaged in any act( s). omission( s). or other conduct or collusion that would result in the payment of any money, consideration. or other thing of value to any third party including. but not limited to. any City official. officer. or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act( s), omission( s) or other conduct resulting in such. payment of money. consideration. or other thing of value will render this Agreement void and of no force or effect.
Consultant' sAuthorized Initials
9. 7 Corporate Authority.
The persons executing this Agreement on behalf ofthe parties hereto warrant that ( i) such party is duly organized and existing, ( ii) they are duly authorized to execute and deliver this Agreement on behalf of said party. ( iii) by so executing this Agreement_ such party is formally bound to the provisions of this Agreement. and ( iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors. administrators. successors and assigns ofthe parties.
SIGNATURES ON FOLLOWING PAGE]
01257 0006/ 93545 3 18
See Attached
Poonam Sharma
Principal
Ali Jeevanjee
Principal
City Council Agenda Report
Agenda Item No. 8.a.
DATE: April 7, 2026
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: David De Vries, Director of Economic Development SUBJECT: APPROVAL OF RESOLUTION NO. 26-025, AUTHORIZING THE FUNDING OF AN APPROXIMATELY 100-FOOT PYLON
SIGN IN AN AMOUNT NOT TO EXCEED $884,608 AND
APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY AND SANTA ANITA COMMERCIAL
GROUP LLC ESTABLISHING PAYMENT CONDITIONS FOR
THE FUNDING OF THE PYLON SIGN FOR THE PROPERTY
LOCATED AT 1127-1223 SANTA ANITA AVENUE
SUMMARY: The City of South El Monte (“City”) has identified the Santa Anita Avenue corridor as a priority area for economic revitalization. Proposed development at 1127- 1223 Santa Anita Avenue (“Property”), which includes a new In-N-Out Burger and up to five additional tenant spaces, provides the City an opportunity to create a gateway to the City through development of a commercial pylon sign with the City's name and logo located at the Property (“Project”). To facilitate this project and secure the City’s branding on the sign, the City Council selected a preferred design at its regular meeting of February 17, 2026. Staff is recommending that the City provide majority funding for the pylon sign in an amount not to exceed $884,608 (“City Contribution”), which will be paid directly to the contractor that is awarded the bid for the pylon sign construction (“Contractor”) as reimbursement for the actual cost of the sign. To protect the public’s investment, staff also recommends that the City enter into an MOU with the property owner, Santa Anita Commercial Group, LLC (“Owner”), to establish the terms and conditions of the City Contribution.
RECOMMENDED ACTION: Staff recommends City Council:
1. Adopt Resolution No. 26-025, authorizing the funding of an approximately 100- foot pylon sign on Santa Anita Avenue in an amount not to exceed $884,608 and approving a Memorandum of Understanding (“MOU”) between the City and Santa Anita Commercial Group, LLC securing branding rights and establishing payment conditions for the majority funding of the pylon sign for the property located at 1127-1223 Santa Anita Avenue ("Property"); and
2. Authorize the City Manager or designee to negotiate and execute the MOU.
FISCAL/FINANCIAL IMPACT: The City will provide payment directly to the sign Contractor (to be determined, in accordance with the City’s established bidding procedures and applicable law) in an amount not to exceed of $884,608.00 towards the cost of the Project to secure the City’s branding rights on the pylon sign. The expected initial fiscal impact is $884,608.00 on General Fund's reserves.
DISCUSSION: On February 17, 2026, the City Council selected a preferred pylon sign design for the proposed Project at the Property. At the meeting, it was requested that staff research revenue from similarly located electronic readerboard signs off of the freeway. While examples of City revenue from readerboards within 250 feet of the freeway were found, this pylon sign Project will be 750 feet from State Route 60 (the Pomona Freeway) at its closest distance and over 1,400 feet from the closest onramp. Readerboards in these locations generally are used for on-site commercial advertising or for advertising community functions and generally do not receive direct revenue from advertising. The marketability is based on trips along Santa Anita Ave, not State Route 60, which is about ten percent (10%) of the estimated daily trips. Revenue is possible, however, but at a lesser rate. As an example, the City of Alhambra advertises at 28 locations at transit shelters and receives approximately $25,000 in revenue per year annually. Based on this example, staff estimates that revenue for a readerboard at the Property would be between $10,000 and $25,000 annually based on daily trips along Santa Anita Ave, dependent on whether a suitable advertising partner could be found.
In order to assist in the City's branding and marketing efforts, staff recommends the City Council memorialize the intention of the City and the Owner in a MOU for the City Contribution to the Project. The attached MOU is a working draft currently under review by the Owner. Upon receipt of the Owner’s comment, a revised MOU incorporating such feedback will be made available to the public and presented to the City for further consideration before the City Council meeting on Tuesday, April 7, 2026 (Attachment B). The City Contribution towards the cost of Project shall not exceed $884,608. The Owner’s contribution towards the cost of the Project will be no less than $250,000. The Owner agrees to develop, construct, operate, repair, and maintain the Project on the Property, including sign features with the City’s name and logo. The City would agree to provide majority funding, based on the public purposes as stated in the MOU, provided that the Project’s construction is in accordance with the design plans depicted in the Exhibit “B” in the draft MOU (Attachment B). The design plans depicted in Attachment B substantially conform with the design selected by City Council on February 17, 2026. The changes to the design from the preferred alternative selected by City Council on February 17, 2026, include a single-pole, instead of the screen spanning to the ground, for the lower 30 feet. The purpose of this change is to value engineer the cost from $1,274,357 to $1,134,608, which includes prevailing wages. This updated design reflects the side visible from Santa Anita Avenue and staff assumes the northwesterly facing side will be in substantial conformance with the southeasterly facing side.
As a result of the City branding its name and logo on the pylon sign, the City gains branding and marketing value. For a freeway-oriented pylon sign in the San Gabriel Valley (SGV), an anchor tenant should expect to pay a monthly fee ranging from $1,200 to $2,500 for "billboard real estate" excluding set up costs (estimated to be as much as $10,000). Based on these estimates, the City is expected to receive a full return on its investment (break-even point) by 2050 or sooner. In addition, the City will split the revenue from on-site commercial signage on the pylon at a rate of 10 percent (10%) until
the City portion of the sign is fully reimbursed. The property ownership will also pay the electricity and maintenance costs, also known as Common Area Maintenance (“CAM”). This investment secures a permanent, high-visibility branding "gateway" of the City’s name and logo on the proposed pylon sign that generates over 100 million freeway impressions annually, providing the City with a strategic media value that stimulates regional economic development and civic identity. The pylon sign will attract new businesses to the City, benefit nearby existing businesses, lead to increased tax revenues and job creation within the City, and enhance local quality of life for City residents through the provision of new dining and shopping options. While a recognized commercial logo or City name may be visible off of the freeway, an electronic readerboard brings more challenges for advertisers as it relates to legibility.
The City Attorney has reviewed the Resolution and the proposed MOU as to form. All construction activities must comply with State Prevailing Wage laws.
A public hearing notice regarding this item was published in the San Gabriel Valley Tribune on March 26, 2026 (Attachment C).
ATTACHMENT(S):
A. Resolution No. 26-025
B. DRAFT MOU Pylon Sign
C. Public Notice Affadavit
1 ATTACHMENT A
RESOLUTION NO. 26-025
A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL
AUTHORIZING THE FUNDING OF AN APPROXIMATELY
100-FOOT PYLON SIGN IN AN AMOUNT NOT TO EXCEED
$884,608 AND APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY AND SANTA
ANITA COMMERCIAL GROUP, LLC ESTABLISHING
PAYMENT CONDITIONS FOR THE MAJORITY FUNDING OF
THE PYLON SIGN FOR THE PROPERTY LOCATED AT 1127-
1223 SANTA ANITA AVENUE
WHEREAS, the City of South El Monte (“City”) has identified the Santa Anita Ave corridor as a priority area for economic revitalization; and WHEREAS, proposed development at 1127-1223 Santa Anita Avenue (“Property”), which includes an In-N-Out Burger restaurant and up to five additional tenant spaces, provides the City an opportunity to create a gateway to the City through development of a commercial pylon sign with the City’s name and logo located at the Property; and WHEREAS, Santa Anita Commercial Group, LLC, the owner of Property (“Owner”), desires to develop, construct, operate, repair, and maintain on the Property an approximately 100- foot new pylon sign with the City’s name and logo (“Project”); and WHEREAS, on February 17, 2026, the City Council selected a preferred design of the pylon sign at the Property (“Design”); and
WHEREAS, Owner, who has agreed to contribute no less than Two Hundred Fifty Thousand Dollars ($250,000) to Project construction costs, is requesting majority funding from the City to cover payment to the designated sign contractor that is awarded the bid for the pylon sign construction (“Contractor”) for actual Project construction costs, in an amount not to exceed Eight Hundred Eighty-Four Thousand Six Hundred Eight Dollars ($884,608); and WHEREAS, the Project will support signage for new commercial tenants along Santa Anita Avenue, thereby facilitating economic development that will attract new business to the area, benefit nearby existing businesses, lead to increased tax revenues and job creation within the City, and enhance local quality of life for City residents through the provision of new dining and shopping options; and
WHEREAS, the Project will prominently display the City’s name and logo, generating branding and marketing value for the City, encouraging residents to patron City businesses, and securing a permanent, high-visibility branding gateway of the City’s name and logo that will provide the City with strategic media value that stimulates regional economic development and civic identity; and
WHEREAS, the City and the Owner desire to memorialize the intention of the Parties in a Memorandum of Understanding (“MOU”) wherein the City will contribute majority funding to the Project by issuing payments for actual Project construction costs in an amount not to exceed
2 Eight Hundred Eighty-Four Thousand Six Hundred Eight Dollars ($884,608), pursuant to the terms and conditions set forth in the MOU (“City Contribution”).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH EL MONTE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The recitals set forth above are true and correct and are incorporated herein by reference.
Section 2. The City Council finds the design of the Project to be constructed will be in accordance with the proposed MOU and substantially conforms to the Design approved by the City Council on February 17, 2026, including that the design elements on both sides of the Project will be substantially the same.
Section 3. The City Council hereby authorizes the City Contribution for the Project. The Finance Director is directed to issue payment in said amount directly to Contractor per the schedule and payment terms outlined in the proposed MOU.
Section 4. The City Council determines the Project to be a “Public Work” under California Labor Code Section 1720, and all construction activities funded by this Resolution shall comply with state prevailing wage requirements.
Section 5. The City Council hereby authorizes the City Manager to execute the proposed MOU, in substantially the form attached hereto, and as approved as to form by the City Attorney’s office.
Section 6. The City Council further directs the City Manager or designee to take all actions necessary to effectuate the agreement.
Section 7. This Resolution shall take effect immediately upon its adoption.
Section 8. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 7th day of April, 2026.
Gloria Olmos, Mayor
ATTEST:
Adrian Garcia, MMC, City Clerk
3 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF SOUTH EL MONTE )
I, Adrian Garcia, City Clerk of the City of South El Monte, hereby certifies that the foregoing Resolution, being Resolution No. 26-025, was duly passed and approved by the City Council of the City of South El Monte at a regular meeting of said Council held on the 7th day of April 2026, and that said Resolution was adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Adrian Garcia, MMC, City Clerk
ATTACHMENT B
MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF SOUTH EL MONTE
AND
SANTA ANITA COMMERCIAL GROUP, LLC
This MEMORANDUM OF UNDERSTANDING (“MOU”) is made and entered into this _____ day of _____________________ (“Effective Date”), by and between the CITY OF SOUTH EL MONTE, a California municipal corporation (“City”), and SANTA ANITA COMMERCIAL GROUP, LLC, a California limited liability company (“Owner”). City and Owner may be referred to herein individually as a “Party” and collectively, as the “Parties.”
RECITALS
WHEREAS, Owner is the owner of that certain portion of real property located at 1127 Santa Anita Avenue in the City of South El Monte, as more specifically described in the Legal Description and Site Plan attached hereto and incorporated herein as Exhibit “A” (the “Site”); and
WHEREAS, Owner desires to develop, construct, operate, repair, and maintain on the Site an approximately 110-foot new pylon sign with the City’s name and logo, as more particularly described in the Design Plans attached hereto and incorporated herein as Exhibit “B” (the “Project”); and
WHEREAS, the Project will support signage for new commercial tenants along Santa Anita Avenue, thereby facilitating economic development that will attract new business to the area, benefit nearby existing business, lead to increased tax revenues and job creation within the City, and enhance local quality of life for City residents through the provision of new dining and shopping options; and
WHEREAS, the Project will prominently display the City’s name and logo, generating branding and marketing value for the City, encouraging residents to patron City businesses, and securing a permanent, high-visibility branding gateway of the City’s name and logo that will provide the City with strategic media value that stimulates regional economic development and civic identity; and
WHEREAS, to support the aforementioned public purposes, the City desires to contribute funding to the Project by issuing payments for actual Project construction costs in an amount not to exceed Eight Hundred Eighty Four Thousand Six Hundred Eight Dollars ($884,608.00), pursuant to the terms and conditions set forth herein; and WHEREAS, the execution of this MOU was approved by the South El Monte City Council at its Regular Meeting of April 7, 2026.
NOW, THEREFORE, in consideration of the terms and provisions set forth herein, the sufficiency of which is hereby acknowledged, the Parties hereby mutually agree as follows:
ATTACHMENT B
2 1. Recitals. The Recitals above, and the terms defined therein, are true and correct and incorporated into the body of the MOU by this reference.
2. Term. Unless earlier terminated as provided in this MOU, this MOU shall commence on the Effective Date and remain in full force and effect until the date that is forty (40) years after the Effective Date (the “Term”).
3. City Contribution to Project Costs. City hereby agrees to contribute funding to the Project by issuing payments for actual Project construction costs in an amount not to exceed Eight Hundred Eighty Four Thousand Six Hundred Eight Dollars and Zero Cents ($884,608.00), in accordance with the provisions of this Section, below. Owner will contribute no less than Two Hundred Fifty Thousand Dollars and Zero Cents ($250,000.00) to Project construction costs. a. Invoices. Owner shall furnish to City all original invoices received by Owner from its contractors or subcontractors for work actually performed and costs and expenses actually incurred to construct the Project within seven (7) days of Owner’s receipt of any such invoice.
b. City Review of Invoices. City shall independently review each invoice submitted by Owner to determine whether the work performed and expenses incurred are in compliance with the provisions of this MOU and applicable laws including prevailing wages. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Owner for correction and resubmission. c. Payment of Invoices. Except as to any disputed charges, City shall use commercially reasonable efforts to cause such invoices to be paid directly to the issuing contractor or subcontractor within forty-five (45) days of City’s receipt of each correct and undisputed invoice. Review and payment by City of any invoice provided by Owner shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
4. City Permits and Approvals. The benefits and obligations set forth in this MOU are contingent on Owner obtaining all required permits and approvals from the City, including but not limited to sign permits and building permits. The City will not unreasonably withhold or unreasonably condition any such permit, provided that Owner complies with all required fees and criteria generally required for processing such permits.
5. Design of Project. The Parties agree and acknowledge that as a material bargaining aspect of this MOU, the Project must at all times strictly conform to the Design Plans depicted in Exhibit “B”, including without limitation the installation and maintenance of design elements prominently displaying the City’s name and logo.
ATTACHMENT B
3 6. Timing of Project Development. Owner shall commence and complete construction of the Project in accordance with the milestone dates set forth in the Schedule of Performance attached hereto and incorporated herein as Exhibit “C”.
7. Shared Revenue from Sign Panels. Owner shall charge for use of the sign panels on the Project to display signage advertising business names and logos and shall share ten percent (10%) of the revenues collected from such charges with City. Owner shall pay to City its portion of the revenue share annually on each anniversary of the Effective Date for the duration of the Term of this MOU.
8. Maintenance. Owner agrees to be responsible for the necessary maintenance and repair of the Project and Site at its sole cost and expense, including but not limited to the obligations listed below:
a. Good Repair. Owner shall maintain all signs, walls, displays, lighting, poles, concrete, access roads, and landscaping in good repair and free of graffiti, rubbish, debris, and other hazards in accordance with all applicable laws, rules, resolutions, and regulations of all federal, state, and local bodies. b. No Public Access. Owner shall ensure that all access to the Project on the Site is kept restricted from the general public to the extent permitted under federal, state, and local laws.
c. Graffiti, Trash, and Debris Removal. Owner shall adequately and completely remove all trash and debris deposited on the Project or Site and remove or paint over all graffiti within twenty-four (24) hours of notice to Owner of the accumulation of such trash or debris or graffiti being affixed on the Project or the Site. d. Lighting. Lighting features on the Project shall be illuminated from dusk to dawn, 365 days per year. Owner shall repair and restore any flickering, dimming, burnt out, or otherwise damaged lighting within seventy-two (72) hours of notice to Owner of such damaged lighting on the Project or Site.
e. 24-Hour Maintenance. Owner will employ a maintenance service to be available twenty-four (24) hours a day that may be contacted in the event that the Project becomes dilapidated or damaged, and will provide the maintenance service’s phone number to the City.
9. Compliance with Applicable Laws. Owner shall ensure the Project is completed and operates in conformity with all applicable federal, state, and local laws and regulations, including, without limitation, all applicable labor and employment laws, procurement of required permits and approvals, all obligations with regard to the payment of prevailing wages, environmental protection, tax, and hazardous materials. If Owner’s, or any contractor’s or subcontractor’s, failure to comply with applicable laws, ordinances, codes, or regulations results
ATTACHMENT B
4 in a claim for damage or liability to City, Owner shall be responsible for defending, indemnifying, and holding the City harmless as provided in this MOU. This Section shall survive termination or expiration of this MOU.
a. Public Work; Prevailing Wage. As contemplated under this MOU, the Project is to be paid for in whole or in part out of public funds and is therefore a “public work” pursuant to Labor Code section 1720. In accordance with this Section, Owner shall ensure the Project complies with all applicable provisions of Labor Code sections 1720-1861, including but not limited to the payment of prevailing wages pursuant to Labor Code section 1771, the keeping of certified payroll records pursuant to Labor Code section 1776, and notification to the California Department of Industrial Relations (DIR) pursuant to Labor Code section 1773.3.
i. Pursuant to California Labor Code section 1773.2, copies of prevailing rate of per diem wages are on file at the City’s Public Works Department and are available for inspection to any interested party upon request. Owner shall also keep copies of the prevailing rate of per diem wages on file at its principal office and cause a copy of the prevailing rate of per diem wages determination to be posted at the Site and make copies available to any interested party upon request.
b. Regulation by Other Public Agencies. The Parties acknowledge and agree that other public agencies not subject to control by the City, including without limitation the DIR, may possess authority to regulate aspects of the Project as contemplated herein, and this MOU does not limit the authority of such other public agencies.
10. Bidding Procedure. City shall administer and manage the bidding procedure for the Project pursuant to City’s standard bidding policies and procedures and applicable laws.
Owner shall reasonably cooperate with City as necessary to facilitate such bidding procedures.
Without limiting the generality of the foregoing, the bidding procedure and contract award for the Project shall also conform to the following requirements:
a. Owner shall not issue an award to any contractor or execute any construction contract for the Project prior to receiving the prior written consent of City. Owner shall provide a copy of the proposed construction contract for the Project to City for review and approval prior to execution. Owner shall provide City with final executed copies of the City-approved construction contract for the Project. b. Any contractor who prepared proposed design plans or specifications for the Project shall be disqualified from selection as a contractor or subcontractor for the Project’s construction.
ATTACHMENT B
5 c. Owner and its affiliates, assignees, or partners shall not financially benefit, either directly or indirectly, from any contract awarded for the Project, including but not limited to any revenues, shares, in kind trade, or rebates.
11. Indemnity. Owner agrees to indemnify, defend, and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, fines, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in any way related to this MOU, including but not limited to claims arising out of or related to the performance of the work, operations, or activities provided herein of Owner, its officers, employees, agents, subcontractors, invitees, or any individual or entity for which Owner is legally liable (“Indemnitors”), or the performance of or failure to perform any term, provision, covenant or condition of this MOU, except claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions.
Owner acknowledges that City would not enter into this MOU in the absence of Owner’s commitment to indemnify, defend, and protect City and the Indemnified Parties as set forth herein.
Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the City and the Indemnified Parties with the fullest protection possible under the law. The indemnity obligation shall be binding on successors and assigns of Owner and shall survive termination or expiration of this MOU.
12. Insurance. Owner shall procure and maintain throughout the Term at Owner’s sole cost and expense, but for the mutual benefit of Owner and City, policies of insurance conforming to the requirements set forth below, and shall provide evidence reasonably acceptable to City of Owner’s compliance with such requirements. Owner acknowledges that the insurance coverage and policy limits required by this Section constitute the minimum amount of coverage required. Any insurance proceeds available to Owner in excess of the limits and coverage identified in this MOU and which is applicable to a given loss, claim, or demand, will be equally available to City.
a. Required Insurance. Owner shall provide the following types and amounts of insurance:
i. Commercial General Liability Insurance. Comprehensive broad form general liability insurance against claims and liabilities for bodily injury, death, or property arising out of or in connection with Owner’s activities on the Site under this MOU and for claims and liabilities covered by the indemnification provisions of this MOU. Such insurance shall name the City as an additional insured and shall provide protection of at least Two Million Dollars ($2,000,000) for bodily injury or death to any one person, at least Four Million Dollars ($4,000,000) for any one accident or occurrence, and at least One Million Dollars ($1,000,000) for property damage.
ATTACHMENT B
6 ii. Workers’ Compensation and Employer’s Liability. Statutory workers’ compensation limits as required by the State of California, and employer’s liability limits of not less than One Million Dollars ($1,000,000) per accident, disease, or employee. Coverage shall include a waiver of subrogation endorsement in favor of the City and its officers, officials, employees, consultants, and volunteers.
b. Contractor and Subcontractor Insurance. Owner shall also provide evidence reasonably acceptable to City that any contractors or subcontractors with whom Owner has contracted with for the performance of any work for which Owner is responsible under this MOU maintains the same coverage required of Owner under this MOU and names City as an additional insured on its insurance policies. c. Insurance Policy Form, Carrier Rating, Sufficiency, Proof of Compliance. All insurance required by express provisions hereof shall be carried only by responsible insurance companies qualified to do business by California with an AM Best Rating of no less than “A”. All such policies shall be non-assignable and shall contain language to the effect that (i) Owner and the insurer waives the right of subrogation against the City and against the City’s agents and representatives; (ii) the policies are primary and noncontributing with any insurance that may be carried by the City, but only with respect to the liabilities assumed by Owner under this MOU; and (iii) the policies include actual endorsements (CG 20 10 and CG 20 37 or equivalent) listing City as an additional insured. Owner shall provide City with certificates of insurance evidencing such coverage within thirty (30) days of the Effective Date and upon each policy renewal.
d. Failure to Maintain Coverage. In the event any policy of insurance required by Owner and its contractors or subcontractors under this MOU does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Owner. The City may view such failure to maintain insurance to be a default hereunder.
e. Special Risk or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances, in its sole and absolute discretion. Any amendment to the insurance requirements of this Section shall be memorialized and approved in the form of a written amendment to this MOU, signed by the Parties. The requirement for written amendments, modifications or supplements cannot be waived and any attempted waiver will be void or invalid.
13. Damage or Destruction. In the event of a material casualty to the Project that causes partial or total destruction of the Project or otherwise renders the use or operation thereof
ATTACHMENT B
7 unfeasible, and sufficient insurance proceeds are not available to Owner, Owner shall not have any obligation to rebuild the Project or any portion thereof. Any available insurance proceeds shall be payable to City. Notwithstanding the foregoing, in the event there is made available to the Parties insurance proceeds that cover eighty percent (80%) or more of the cost of repairing damage to the Project caused by such material casualty, such insurance proceeds shall be utilized to cause the Project to be rebuilt or repaired promptly to the condition existing immediately prior to such damages, with this MOU to continue in full force and effect.
14. Assignment. Owner shall have the right to sell, transfer or assign the Site, or the Project, in whole or in part to any person, partnership, joint venture, firm or corporation with consent of the City, which consent shall not be unreasonably withheld. Any such sale, transfer or assignment shall include the assignment and assumption of the rights, duties and obligations arising under or from this MOU with respect to the property transferred and provide that:
a. No event of Default by Owner under this MOU, beyond any applicable notice and cure period, is then in effect, and
b. Concurrently with the closing of such approved sale, transfer, or assignment, Owner shall provide the City with an assignment and assumption agreement executed by the purchaser, transferee, or assignee and providing therein that the purchaser, transferee, or assignee expressly and unconditionally assumes the duties and obligations of Owner under this MOU to the extent of such transfer or assignment.
Any sale, transfer, or assignment not made in strict compliance with the foregoing conditions shall constitute a default by Owner under this MOU and any such assignment shall be void. Notwithstanding the failure of any purchaser, transferee, or assignee to execute the assignment and assumption agreement required by this Section, the burdens of this MOU shall be binding upon such purchaser, transferee, or assignee, but the benefits of this MOU shall not inure to such purchaser, transferee, or assignee until such assignment and assumption agreement is executed. Owner shall provide information as the City may reasonably request with respect to such transactions. Concurrent with the execution and delivery of this MOU, the Parties shall execute a notice of this MOU in recordable form setting forth the names of the Parties, the Term of the MOU, and the description of the Premises to provide notice of City’s rights under this MOU during the Term. Owner shall submit such notice of this MOU to be recorded in the Official Records of Los Angeles County not more than thirty (30) business days after all Parties have executed and delivered this MOU and shall provide to City proof of such recordation to the reasonable satisfaction of City.
15. Default, Remedies, and Termination.
a. Notice of Default and Opportunity to Cure. The failure of either Party to perform any obligation or duty under this MOU within the time required by this MOU shall constitute a material default. The Party not in default (“Complaining Party”) shall
ATTACHMENT B
8 provide written notice to the Party in default (“Defaulting Party”), specifying the nature of the default and the manner in which the default may be cured (“Notice of Default”). The Defaulting Party shall have thirty (30) calendar days from its receipt of a Notice of Default to cure such default. If the default cannot reasonably be cured within said thirty (30) day period, the Defaulting Party must provide written notice to the Complaining Party of its inability to cure the default within such time no later than ten (10) calendar days after its receipt of the Notice of Default and diligently prosecute the cure to completion at the earliest practical date, but in no event later than sixty (60) calendar days after receipt of the first Notice of Default.
Notwithstanding the foregoing, Owner shall remove all graffiti, trash, and debris from the Site and Project within twenty-four (24) hours and shall repair all damaged lighting on the Site or Project within seventy-two (72) hours, in accordance with Section 8 of this MOU, above.
b. Default by Owner and City Remedies. In the event of a material default by Owner that is not cured within the time limits specified in this Section, above, City may, at its election, undertake any of the following courses of action at any time thereafter and without limiting its right to exercise any other right or remedy at law or in equity:
i. Immediately terminate this MOU; and/or
ii. Recover from Owner all damages incurred by City by reason of Owner’s default and any other amount necessary to compensate City for all the detriment proximately caused by Owner’s failure to perform its obligations under this MOU as may be permitted by applicable State law. c. Default by City and Owner Remedies. In the event of any default or breach by City that is not cured within the time limits specified in this Section, Owner’s remedies shall be strictly limited to specific performance of this MOU. The Parties acknowledge and agree that City would not have entered into this MOU if it were to be liable to Owner for any additional monetary damages, monetary recovery, or any remedy other than specific performance, including but not limited to Owner’s early termination of this MOU. The Parties acknowledge and agree that a material bargaining aspect of this MOU is Owner’s fulfillment of its obligations under this MOU for the entire duration of the Term. Accordingly, the Parties agree that Owner’s sole and exclusive rights and remedies upon the breach of this MOU by City is specific performance of this MOU.
d. Termination for Failure to Stimulate Economic Development. Notwithstanding the foregoing, if at any time on or after the 10th anniversary of the Effective Date of this MOU, City determines, in its sole and absolute discretion, that the Project has not resulted in the anticipated economic development and public benefits such that the City has not recuperated its funding contribution through increased sales tax revenues from businesses located along the Santa Anita Avenue corridor, the City
ATTACHMENT B
9 may, upon issuing written notice to Owner of such determination and reasonable evidence in support thereof, cause Owner to reimburse City for that portion of the City’s funding contribution that has not been recuperated through increased sales tax revenues to City. Owner shall issue payment to City for such amounts due pursuant to this Section within ninety (90) days of receipt of such written notice from City. In lieu of Owner reimbursing City for that portion of the City’s funding contribution that has not been recuperated by City as described in this Section, the Parties may mutually agree in writing to extend the Term of this MOU by five (5) additional years.
16. Miscellaneous Provisions.
a. Binding Effect. The Parties hereto agree that all provisions hereof are to be construed as both covenants and conditions as though the words importing such covenants and conditions were used in each separate paragraph hereof. Owner represents that as of the Effective Date hereof, it is the sole owner of the Site and it has the authority to enter into this MOU and that, once authorized and in effect, this MOU is a binding valid obligation of Owner. City represents that as of the Effective Date hereof, it has the authority to enter into this MOU and that, once authorized and in effect, this MOU is a binding valid obligation of City. b. Time. Time is of the essence of this Lease and each and every provision hereof. c. Costs of Suit.
i. If Owner or City shall bring any action for any relief against the other, declaratory or otherwise, arising out of this MOU, then the prevailing Party shall be entitled to recover as an element of its costs of suit, and not as damages, its reasonable attorneys' fees as fixed by the court, in such action or proceeding or in a separate action or proceeding brought to recover such attorneys' fees. For the purposes hereof the words "reasonable attorneys' fees" mean and include, in the case of either Party, expenses incurred by lawyers working for or employed by such Party (allocated on an hourly basis, calculated in one-tenth of an hour increments) to the extent they provide legal services to such Party in connection with the representation of that Party in any such matter.
ii. Should City without fault on City’s part, be made a party to any litigation instituted by Owner or by any third party against Owner or by or against any person holding under or using the Site by licensee of Owner, or for the foreclosure of any lien for labor or material furnished to or for Owner or any such other person or otherwise arising out of or resulting from any act or transaction of Owner or of any such person. Owner covenants to save and hold City harmless from any judgment rendered against City or the Site or any part thereof and all costs and expenses, including reasonable attorney’s fees incurred by City in or in connection with such litigation.
ATTACHMENT B
10 iii. This Section regarding costs of suit shall survive the termination of this MOU.
d. Severability. If any term, condition, or provision of this MOU is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force and effect and shall not be affected, impaired, or invalidated in any way.
e. Waiver. No covenant, term or condition or the breach thereof shall be deemed waived, except by written consent of the Party against whom the waiver is claimed, and any waiver or the breach of any covenant, term or condition shall not be deemed to be a waiver of any preceding or succeeding breach of the same or any other covenant, term or condition.
Acceptance by City of any performance by Owner after the time the same shall have become due shall not constitute a waiver by City of the breach or default of any covenant, term or condition unless otherwise expressly agreed to by City in writing. f. Interpretation; Headings. In the event of a dispute between the Parties hereto over the meaning of this MOU, both Parties shall be deemed to have been the drafter hereof, and any applicable law that states that contracts are construed against the drafter shall not apply. The headings in this MOU are inserted for convenience purposes only and shall not affect the interpretation of this MOU.
g. Governing Law; Venue. This MOU shall be governed in accordance with the laws of the State of California. The Parties further agree that any action or proceeding brought to enforce the terms and conditions of this MOU shall be maintained in Los Angeles County. h. Amendment. No change, amendment, alteration, or revision of this MOU shall be valid unless evidenced by a written agreement approved and executed by the Parties. i. Successors and Assigns. This MOU shall be binding on the successors and assigns of the Parties.
j. Third-Party Beneficiaries. Nothing in this MOU shall be deemed to confer any rights upon, nor obligate either of the Parties to this MOU to any person or entity that is not a party to this MOU, and the Parties explicitly disclaim any intent to create a third-party beneficiary relationship with any person or entity as a result of this MOU. k. Non-Liability of City Officials. No member, official, officer, employee, agent, representative, volunteer, consultant, or contractor of City shall be personally liable to Owner, or any successor in interest of Owner, in the event of any default or breach by City or for any amount which may become due to Owner or to its successor, or on any obligations under the terms of this MOU.
l. Police Power. This MOU shall be construed to reserve to City all of its police power and authority which cannot be lawfully restricted by contract. m. Relationship of the Parties. Nothing contained in this MOU shall be deemed or construed to create a partnership, joint venture, or any other similar relationship between the
ATTACHMENT B
11 Parties hereto or cause the City to be responsible in any way for the debts or obligations of Owner or any other third-party.
n. Signature Authority. The individuals signing this MOU on behalf of each Party each represent and warrant that they have been properly authorized to enter into this MOU and that they have the legal power, right, and actual authority to bind the Parties to the terms and conditions hereof.
o. Entire Agreement. It is understood that there are no oral agreements between the Parties hereto affecting this MOU and this MOU supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this MOU.
p. Counterparts. This MOU may be executed in counterparts, each of which shall be deemed to be an original, but all of which in the aggregate shall constitute one and the same instrument, and the Parties agree that signatures on this MOU shall be sufficient to bind the Parties.
q. Notices. All notices and other communications given pursuant to this MOU shall be in writing and shall be deemed properly served if delivered in person to the party to whom it is addressed or three (3) days after mailing, if mailed by first class mail. For purposes of notice, the address of the Parties shall be as follows:
City: City of South El Monte, Attn: City Manager, 1415 Santa Anita Avenue, South El Monte, CA 91733
Copy to: Olivarez Madruga Law Organization, LLP, Attn: Susie Altamirano, 500 S.
Grand Avenue, Floor 12, Los Angeles, CA 90071
Owner: Santa Anita Commercial Group, LLC, 1990 Santa Anita Avenue, South El Monte, CA 91733
[SIGNATURES ON FOLLOWING PAGE]
ATTACHMENT B
12 IN WITNESS WHEREOF, the Parties hereto have executed this MOU as of the Effective Date, above.
“Owner”:
SANTA ANITA COMMERCIAL GROUP, LLC, a
California limited liability company
By:
Title:
Date: __________________
“City”:
CITY OF SOUTH EL MONTE
By:
Rene Salas, City Manager
APPROVED AS TO FORM:
Susie Altamirano, City Attorney
ATTEST:
Adrian Garcia, City Clerk
ATTACHMENT B
13 Exhibit “A”
Legal Description To Be Determined
Site Plan
Chevron
Park
Suites
Hotel
Lerma Rd
ATTACHMENT B
14 Exhibit “B”
[Design Plans]
ATTACHMENT B
15 Exhibit “C”
Schedule of Performance To Be Determined
ATTACHMENT C
City Council Agenda Report
Agenda Item No. 9.a.
DATE: April 7, 2026
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Ariana De La Cruz, Director of Community Services SUBJECT: CONSIDERATION AND APPROVAL TO HOST THE SEM 2026
INTERNATIONAL SOCCER WATCH PARTIES
SUMMARY: In just a few months, the eyes of the world will be on Southern California as we co-host the FIFA World Cup26TM. As the tournament kicks off on June 11, 2026, the City is planning a series of vibrant family-friendly public viewing events, SEM 2026 International Watch Parties ("Watch Parties") for high-demand matches to provide a centralized location for residents and visitors to gather. These events are designed to be high-impact community celebrations that drive foot traffic for local businesses and enhance the City's profile as a premier event destination.
RECOMMENDED ACTION: Staff recommends City Council:
1. Authorize the City to host the SEM 2026 International Soccer Watch Parties events; and
2. Appropriate from General Fund Balance in the estimated amount of $149,253 to the City's Special Events Account (01-151-1543-5952).
FISCAL/FINANCIAL IMPACT: If the City Council approves hosting the proposed Watch Parties, a budget adjustment in the amount of $149,253 will required to the City's Special Events Account (01-151-1543-5952). Cost may be partially offset by local vendor fees and community sponsorships.
Please refer to Attachment A — Cost Estimate for the SEM 2026 International Soccer Watch Parities, detailing the cost to host the event.
DISCUSSION: At the December 2, 2025, City Council meeting, the City Council approved the 2026 Special Events Calendar, which included a proposed series of viewing events for the 2026 FIFA World Cup Tournament. The City established the 2026 World Cup and 2028 Olympic Games Committee to plan and coordinate the events and propose the following event details.
Name and Location:
The SEM 2026 International Soccer Watch Parties is the official name for the viewing event and will be held at the Kruse Feed property (1459 Santa Anita Ave.) The City has strategically selected the Kruse Feed as the venue due to its central location and its established reputation for hosting the Night Markets.
Broadcasting:
The City has received a permit for Commercial Viewing Licensing to broadcast the FIFA World Cup Tournament at a viewing venue with 1,000 or fewer spectators.
Dates and Time:
The Watch Parties will operate from June 11, 2026 to July 19, 2026 and feature the most popular and anticipated matches. Please refer to Attachment B - SEM 2026 International Soccer Watch Parties Operating Hours Schedule, for a detailed schedule.
Event Layout:
The event will feature a main viewing area equipped with a 12 ft x 7 ft high resolution wall display. In addition, there will be five 100" flat screens mounted throughout the entire venue. The City plans to install large sail coverings to provide shade over the majority of the main seating area. The space will be furnished with tables and chairs to accommodate spectator viewing, eating, and socializing. The event will feature food vendors, beer garden, and a “Kids Fun Zone.” The beer garden will be shaded by a 40 ft x 30 ft. canopy. The Kids Fun Zone will be designated in the back area of the Kruze property where children will be supervised by City recreation staff. The Kids Fun Zone will be equipped with artificial grass to host soccer games and a variety of youth activities. For a visual of the proposed event layout, please refer to Attachment C - SEM 2026 International Soccer Watch Parties Layout.
Hosting these watch parties aligns with the City’s goal of promoting vibrant and business ready community spaces. It ensures South El Monte residents can participate in a oncein-a-generation regional event in a controlled, celebratory atmosphere.
ATTACHMENT(S):
A. Cost Estimate for the SEM 2026 International Soccer Watch Parties B. SEM 2026 International Soccer Watch Parties Operating Hours Schedule C. SEM 2026 International Soccer Watch Parties Layout
ATTACHMENT A
Cost Estimate for the 2026 SEM International Soccer Watch Parties Kruse Property Enhancements
Expenditure Estimated Cost
General Maintenance $3,000
Shade Structure $27,000
Electrical Installation $1,500
Artificial Grass Installation $18,000
30’x40 Canopy $6,000
Total: $55,500
Media Display and Audio System
Expenditure Estimated Cost
Media and Audio Display Contract $50,000
Starlink Internet Service $3,000
Total: $53,000
Advertisement
Expenditure Estimated Cost
Banners $2,500
Paid Ads $1,000
Total: $3,500
Kid Fun Zones
Expenditure Estimated Cost
Supplies $500
Restroom Rentals and Service $8,000
Total: $8,500
Artwork and Decoration
Expenditure Estimated Cost
Mural $26,753
Artwork in Bins $1,000
Decorations $1,000
Total: $28,753
Estimated total Cost for the Viewing Event: $149,253
ATTACHMENT B
SEM 2026 International Soccer Watch Parties Operating Hours Schedule Date Hours of Operation Featured
Thursday, June 11th 11:30 a.m. to 9:30 p.m.
- Mex vs S. Africa 12:00
p
- Night Market 6:00 pm
- Live band 7:00 pm
- S. Korea vs TDB
World Cup Opening Match
- Mexico vs S. Africa
Night Market
Friday, June 12th
- Fathers day luncheon
5:30 p.m. to 8:30 p.m. USA vs Paraguay @ 6:00 p.m.
Saturday, June 13th 2:30 a.m. to 8:30 p.m. Brazil vs Morocco 3p Haiti vs Scotland 6p
Sunday, June 14th Closed
Monday, June 15th Closed
Tuesday, June 16th
- City Council Meeting
Closed
Wednesday, June 17th 3:30 p.m. to 9:30 p.m. Ghana vs Panama @ 4p Uzbekistan vs Colombia @7p
Thursday, June 18th
- Movie in the Park
5:00 p.m. to 8:30 p.m. Mexico vs South Korea @6p
Friday, June 19th 11:30 a.m. to 8:30 p.m. USA vs Australia @12p Scotland vs Morocco @3p
Brazil vs Haiti @6p
Saturday, June 20th Closed
Sunday, June 21st Closed
Monday, June 22nd Closed
Tuesday, June 23rd 3:30 p.m. to 9:30 p.m. Panama vs Croatia @ 4p Colombia vs TBD @ 7p
Wednesday, June 24th 2:30 p.m. to 8:30 p.m. Morocco vs Haiti @ 3p Scotland vs Brazil @ 3p
South Korea vs South Africa
@ 6p
TBD vs Mexico @ 6p
Thursday, June 25th 6:00 p.m. to 9:30 p.m. Night Market USA VS TBD @ 7p
Friday, June 26th 4:30 a.m. to 7:30 p.m. Cape Verde vs Saudi Arabia 5p
Uruguay vs Spain 5p
Saturday, June 27th 3:30 p.m. – 9:30 p.m. TBD vs Uzbekistan 4p Colombia vs Portugal 4p
Algeria vs Austria 7p
Argentina vs Jordan 7p
ATTACHMENT B
SEM 2026 International Soccer Watch Parties Operating Hours Schedule Date Hours of Operation Game Times
Monday, June 29th 1:00 p.m. to 8:30 p.m. 1:30 p.m. & 6:00 p.m.
Tuesday, June 30th 1:30 p.m. to 8:30 p.m. 2:00 p.m. & 6:00 p.m.
Wednesday, July 1st 12:30 p.m. to 7:30 p.m. 1:00 p.m. & 5:00 p.m.
Thursday, July 2nd 11:30 a.m. to 6:00 p.m. 12:00 p.m. & 4:00 p.m.
Friday, July 3rd 2:30 p.m. 8:30 p.m. 3:00 p.m. & 6:30 p.m.
Date Hours of Operation Game Time
Saturday, July 4th 9:30 a.m. to 5:00 p.m. 10:00 a.m. & 2:00 p.m.
Sunday, July 5th 12:30 p.m. to 7:30 p.m. 1:00 p.m. & 5:00 p.m.
Monday, July 6th 11:30 p.m. to 7:30 p.m. 12:00 p.m. & 5:00 p.m.
Tuesday, July 7th 12:30 p.m. to 3:00 p.m. 1:00 p.m.
Date Hours of Operation Game Time
Thursday, July 9th 12:30 p.m. to 3:00 p.m. 1:00 p.m.
Friday, July 10th 11:30 p.m. to 3:00 p.m. 12:00 p.m.
Saturday, July 11th 1:30 p.m. to 8:30 p.m. 2:00 p.m. & 6:00 p.m.
Semi Finals
• Tuesday, July 14th @ 12:00 p.m. : Viewing Event open from 11:30 p.m. to 2:30 p.m. • Wednesday, July 15th @ 12:00 p.m. Viewing Event open from 11:30 p.m. to 2:30 p.m.
Third Place: Friday, July 18th @ 2:00 p.m. : Viewing Event open from 1:30 p.m. to 4:30 p.m.
Final: Sunday, July 19th @ 12:00 p.m. : Viewing Event open from 11:30 p.m. to 2:30 p.m.
Top Sixteen
Quarter Finals (Whittter Narrows Hosting Fan Zone)
Knock Out Rounds
Entrance
Walk ways
Food Trucks
Closure
Vendors
Tarp
40x40 Canopy
KEY
Restrooms
SEM 2026 International Soccer Games Watch Parties
ATTACHMENT C
Kids Fun Zone
Viewing and Seating Areas
Beer Serving area
Food Vendors
Restrooms
Television Displays
City Council Agenda Report
Agenda Item No. 9.b.
DATE: April 7, 2026
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Gerardo Marquez, Director of Community Development & Public Works
SUBJECT: SPEED BUMP SURVEY ALONG MICHAEL HUNT DRIVE
SUMMARY: Update on staff efforts on conducting community outreach regarding the implementation of speed bumps along Michael Hunt Drive.
RECOMMENDED ACTION: Receive and File and/or provide additional direction to staff.
FISCAL/FINANCIAL IMPACT: No Fiscal Impact
DISCUSSION: On January 20th, staff was provided direction to do outreach to residents adjacent to Michael Hunt Drive and provide different speed mitigating options. City staff put together a survey and sent to residents adjacent to Michael Hunt Drive. The survey read:
The City is evaluating the possible installation of speed bumps as a traffic-calming measure along Michael Hunt Drive, between Santa Anita Avenue and Peck Road.
The proposed scope of work would include the installation of raised traffic-calming features at select locations within this segment, along with associated signage and pavement markings, if approved. These raised sections may include gaps designed to allow wider emergency vehicles to straddle them while still slowing passenger vehicles.
Do you support the installation of speed bumps on Michael Hunt Drive between Santa Anita Avenue and Peck Road?
-Yes
-No
-Unsure
The survey was distributed through the Everbridge platform via text message and phone call to 562 contacts within the project area. Of those contacted, 68 responses were received: 42 in support, 21 in opposition, and 5 undecided. Staff is currently exploring
additional outreach methods to further engage residents and gather more comprehensive feedback from the project area.
ATTACHMENT(S):
None
City Council Agenda Report
Agenda Item No. 11.a.
DATE: April 7, 2026
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Ariana De La Cruz, Director of Community Services SUBJECT: LETTER FROM EL MONTE/SOUTH EL MONTE COMMUNITY
OUTREACH REQUESTING A FACILITY FEE WAIVER FOR
THE USE OF THE SENIOR CENTER DINNING HALL TO HOST
A MEMORIAL CEREMONY FOR BLANCA FIGUEROA AND
WAIVER FOR ALL THE FEES ASSOCIATED WITH THE
RESERVATION
SUMMARY: The El Monte/South El Monte Community Outreach ("Community Outreach") organization is requesting a facility fee waiver for the use of the Senior Center Dinning Hall to host a memorial ceremony for long-time resident, Patriotic Commissioner, and former Mayor of the City of South El Monte, Blanca Figueroa. In addition, Community Outreach is requesting City Council consider waiving all the fees associated with the reservation.
RECOMMENDED ACTION: Staff recommends that the City Council discuss and consider:
1. The requested facility fee waiver for the use of the Senior Center Dinning Hall in the amount of $300.00; and
2. The request to waive the non-waived fees associated with the reservation in the amount of $902.00.
FISCAL/FINANCIAL IMPACT: If approved in accordance with the Facility Reservation and Fee Schedule, the City will waive the facility rental fee in the amount of $300.00 and Community Outreach will be responsible for the remaining cost associated with the reservation, including but not limited to damage deposits, staff time, and cleaning fees.
If the City Council approves waiving all the fees associated with the reservation, the City would allocate $902.00 from the General Fund.
Please find below a chart detailing the cost related to the facility fee waiver and the reservation.
Waived Fees
Fee Unit Cost
Facility Rental Fee $100.00 per hour x 3 hours $300.00
Total: $300.00
Non-Waived Fees
Fee Unit Cost
Staff Fee $17.00 per hour x 2 staff x 3
hours
$102.00
Cleaning Fee Flat Rate $300.00 $300.00
Refundable Damage
Deposit
Flat Rate $500.00 $500.00
Insurance Agency will provide NA
Total: $902.00
DISCUSSION: Community Outreach is a new non-profit organization led by Pastor Charlie Corum and an established board of directors. The organization's mission is to provide services, volunteers, and resources to the City of South El Monte and members of the community. The organization wishes to host a memorial ceremony for the City's former Mayor, Commissioner, and long-time resident, Blanca Figueroa. Community Outreach is requesting a facility fee waiver for the use of the Senior Center Dining Hall on Thursday, April 9, 2026 from 5:00 p.m. to 8:00 p.m. In addition, the organization is requesting to waive all the fees (non-waived) associated with the reservation.
Community partners, non-profit organizations, and local school districts qualify to request a facility fee waiver which solely cover the facility's rental fees. All other related reservation fees, including but not limited to, staff time, damage deposits, and cleaning fees are the responsibility of the organization. Community Outreach is requesting that the City Council consider waiving all the fees associated with the reservation (non-waived fees), including staff time, damage deposits, cleaning fees, in the amount of $902.00.
The City Council has the discretion to approve or deny any request not approved in the Facility Reservation Regulations and Fee Schedule
ATTACHMENT(S):
A. Fee Waiver Request Letter
B. Reservation Application
ATTACHMENT A
Last update 7/11/18 Page 1 of 5
City of South El Monte Recreation Services Department
1530 Central Avenue, South El Monte, CA 91733
Phone: (626) 579-2043
www.ci.south-el-monte.ca.us
RECREATION SERVICES FACILITY & PARK
RENTAL APPLICATION AND AGREEMENT
**APPLICANT MUST BE PRESENT AT ALL TIMES DURING THE EVENT** **ALL EVENING PERMITS CONCLUDE AT 12:00 MIDNIGHT**
RESERVATION INFORMATION
FACILITY REQUESTED:
1. COMMUNITY CENTER 2. SENIOR CENTER 3. AQUATICS CENTER 4. PARKS ___ Kitchen __x_ Dining Room ___ Main Pool Mary Van Dyke ___ Gymnasium ___ Arts and Craft Room ___ Wading Pool ___Community Room ___ Amphitheater ___ Game Room I ___ Locker Rooms ___ Gazebo ___ Dance Room ___ Game Room II Shively and New Temple
___ Parking Lot ____________ Field
____________ Picnic Area
___________ Field
____________ Picnic Area
Date of Event: _April 9,2026_ Day(s): __Thursday______ Estimated Attendance: _150____ Purpose of Event/Function: _Memorial Ceremony for Blanca Figueroa __________________ Reservation Time: 5:00 pm to 8:00 pm Set up Time: 5:00 pm to 6:00 pm Kitchen Hours: NA to NA Clean up Time: 7:30 pm to 8:00 pm Will the event be open to the public? __no___
Will there be entertainment? ________ If yes, what type? ______________________________________ Will food be served? ________ If yes, name of caterer? _________________________________ Will alcohol be served? ________
Portable Stage needed? ________
Applicant shall indemnify, defend, and hold harmless the City of South El Monte, its officers, employees, and agents from any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with Applicant’s authorized activities under the terms of this application and/or use or occupancy of the Facility and adjoining property, unless solely caused by the gross negligence or willful misconduct of the City of South El Monte, its officers, employees, or agents. Applicant agrees to abide and enforce the Rules, Regulations and Policies governing the facility set forth by the City of South El Monte. Said organization/business will accept all responsibility for any damage to premises, furniture, equipment or grounds resulting from use of facility.
I am an authorized agent of the organization/business submitting this application. The information provided in this application is true and correct. I have read and understand this application and agree to all of the facility rules, regulations, and conditions of use.
Signature of Applicant: ______________________________________________ Date: ________________________ ---------------------------------------------------------------- OFFICE USE ONLY -------------------------------------------------------------------- APPROVED DENIED Recreation Services Designee _______________________ Date: ___________
APPLICANT INFORMATION
Name: Charlie Corum Organization/Business: El Monte/ South EL Monte Community Outreach
Address: City: Zip Code:
Home Phone: Work Phone:
Cell Phone: Email:
ATTACHMENT B
Last update 7/11/18 Page 2 of 5
City of South El Monte Recreation Services Department
APPLCIANT NAME: El Monte/ South EL Monte Community Outreach__ DATE OF USE: Thursday, April 9, 2026 FACILITY: South El Monte Senior Center Dinning Hall______________________________________________
FACILITY FEE WORK SHEET
The following fee schedule applies to general use of the facility. The City of South El Monte, other governmental entities, and South El Monte-recognized Community Service/Non-Profit Organizations may be granted priority use and may be exempt from fees.
**IMPORTANT INFORMATION**
NO CONFETTI OF ANY SORT IS PERMITTED – SET-UP IS ON YOUR OWN NOTE: FLOORS ARE COVERED WITH CARPET
Field Use Fee $ _100__ x _____3___ Hours $ 300.00
Staff Fee $ ___17____ x __2__ Staff x __3__ Hours $ 102.00 Security Guard Fee $ ________ x ________ # Guard (s) x ____ Hours $ NA Kitchen Fee $ NA
Clean Up Fee $ 300.00
Damage Deposit $ 500.00
Insurance Premium Certificate Agency has Provided $ NA
Liquor Premiums $ NA
Inflatable Bouncer $ NA
ABC Permit $ Na
TOTAL: $ 1,202.00
# of Round Tables: ___0______ Table and Chair Ratio
# of Rectangle Tables: ________ 6 inch Round Table = 8 chairs # of Chairs _________ 6x6 Rectangle Table = 8 chairs
BALANCE DUE DATE: _________________________
Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Security Deposit Refund: Invoice #:_______________
Full refund: Yes__________ No __________ Account#:________________ Reservation Info:
If No, reason:
_______________________________________________________________________________________ _______________________________________________________________________________________ Amount refunded: $____________ Warrant Request Made on: ______________
Last update 7/11/18 Page 3 of 5
CITY BUILDINGS POLICY AND PROCEDURES
City of South El Monte (“City”) Facilities may be used for recreation, social, educational, or governmental functions. The City reserves the right to cancel any reservation at a moment’s notice if the facility is needed by the City. However, reasonable effort will be made to relocate/reschedule the event. The City reserves the right of full access to all activities at any time during their occurrence to see that all rules, regulations, and City, State, and Federal Laws are not violated.
Facility use does not suggest City endorsement or sponsorship of any event. Applicant’s publicity of event shall clearly and accurately identify the name of the sponsoring organization or individual.
If any provision of this agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
APPLICATION PROCESS:
1. Applicant must be at least 21 years of age. Proof of residency for City residents is required at time of application.
2. A facility is not considered rented until (1) applicant delivers to the City the facility Rental Application and Agreement, rental fee, deposit(s), and any other items deemed necessary by the City; and (2) the City’s Recreation Department Supervisor or his/her designee in his/her sole discretion, approves such rental in writing.
3. The approval process takes a maximum of 14 working days. DO NOT advertise your event or print invitations prior to receiving written approval.
4. Reservations will not be accepted more than one year or less than 30 days in advance of date requested.
5. Time requested must include decorating, event and clean-up time.
6. Clean-up, Damage and Security deposits are due at time of application. Full fees must be paid 30 days prior to the event to avoid termination of application. Payments can be made by cash, check, money order, or credit card. Checks must be made payable to the “City of South El Monte”.
INSURANCE REQUIREMENTS
Without limiting Applicant’s indemnification of the City, and prior to commencement of the facility use, the applicant shall obtain, provide and maintain at its own expense during the term of facility use, a policy of insurance of the type and amount described below and in a form that is satisfactory to the City. If insurance coverage is cancelled or materially changed, the applicant must notify the city immediately.
General liability insurance. Applicant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
If alcohol is sold during the permitted activity, coverage must include full liquor liability. The City of South El Monte, its officers, officials, agents, and employees shall be included as additional insureds on the policy.
Primary/non-contributing. Coverage provided by the Applicant shall be primary and any insurance or self-insurance procured or maintained by City of South El Monte shall not be required to contribute with it.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this application shall be endorsed to waive subrogation against the City of South El Monte, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow the applicant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Applicant hereby waives its own right of recovery against the City of South El Monte.
Requirements not limiting. Requirements of specific coverage features, or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Applicant maintains higher limits than the minimums shown above, the City of South El Monte requires and shall be entitled to coverage for the higher limits maintained by the Applicant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of South El Monte.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. *For organizations/businesses that do not carry general liability insurance, special event liability insurance can be purchased through the City/Alliant Insurance.
Last update 7/11/18 Page 4 of 5
APPLICANT RESPONSIBILITIES:
1. Applicant must be present during the entire event.
2. All activities must cease, and the facility completely vacated by 1:00 a.m. Amplified music must be terminated no later than 12:00 a.m. (midnight).
3. The group must appear within 30 minutes of time specified or permit will be cancelled and all fees forfeited.
4. Applicant cannot exceed the number attending on the application.
5. Activities for minors must be supervised by responsible adults on the ration of at least one adult for every 20 minors.
6. Applicant must secure services of at least two private security guards for supervision of teenage (ages 13-20) events.
Security services will be added into total fees.
7. Groups using kitchen facilities shall furnish own dishes, silverware, cooking utensils, towels, soap, ice, serving trays, etc.
8. Applicant is responsible for facility clean-up. Facility must be left in a reasonably clean condition (as determined by the City) to receive a full deposit refund.
9. Applicant must conduct a walkthrough of the facility with staff prior to and at the conclusion of the event to review the condition of the facility. The Facility Condition Report must be signed to receive a deposit refund.
10. Applicant is responsible for the supervision of small children. They must remain in the reserved area.
11. Applicant shall adhere with all local, state, and federal laws, codes, and regulations related to the use of the Facility, including but not limited to fire codes , assembly occupancy, public health orders, and the Americans with Disabilities Act.
12. Applicant further agrees that it is solely responsible for reviewing and ensuring compliance with all applicable public health orders and/or guidance in effect at the time of the use of the facility.
Failure to comply with any of the City’s policies, procedures, or information published on this application will result in cancellation of renters reservation and lost of damage deposit.
DECORATIONS/SET-UP:
1. Staples, nails or any drilling are prohibited on all surfaces including walls, glass, tables, windows and doors.
2. The use of candles, open flame, smoke, bubble machines or fog machines is strictly prohibited.
3. All decorations must be removed by the applicant at the conclusion of the event.
4. Applicant is responsible for own set-up and tear down. City staff will assist with tear down of City owned tables and chairs only.
5. Hay and confetti of any sort are prohibited.
PROHIBITED:
1. No alcoholic beverages (unless proper permits are obtained) or illegal substances are permitted on City property.
Violation will result in the closure of the event and forfeiture of all fees.
2. Use of glass containers is prohibited at all facilities unless otherwise approved by the Recreation Services Supervisor or his/her designee.
3. Smoking is not permitted on City property.
4. No profane language or disorderly or unseemly conduct is permitted in any City facility.
PROHIBITED CONTINUED:
5. No advertisements, circulations or petitions, solicitations, nor entry fees are permitted without written approval from the City.
6. Guests may not take food into the hallways/restrooms or any other areas that are not rented.
7. No storage of private property is permitted on City premises.
8. City Facilities cannot be used for commercial purposes without written approval.
9. Bounce houses and petting zoos are not permitted on City facilities.
10. City equipment shall not be removed from any City facility.
11. No animals are permitted at the facility, with the exception of seeing-eye dogs, service animals, or animals pre-approved for use in special exhibits.
12. Applicant shall not admit a larger number of individuals than can lawfully, safely, and freely move about the facility.
13. Only D/J and small bands are allowed to play in the facility. Staff will determined appropriate volume levels.
14. The use of candles, open flame, smoke, bubble machines or fog machines is strictly prohibited.
REFUND OF SECURITY DEPOSIT:
1. Refund of security deposit will take approximately 2-6 weeks after the conclusion of your event, provided the City determines no deductions of the security deposit are necessary.
2. There will be a deduction from your security deposit for the following items: damage to floors, walls, or any other part of the facility, additional cleaning, repair or replacement, deviation from the rental agreement, extra staff time cost, or disturbances requiring law enforcement.
3. If Applicant violates any part of this agreement or reports false information to the City, the City may refuse applicant further use of the facility; and applicant shall forfeit a portion of or all of the rental fees and/or deposit.
CANCELLATION POLICY:
1. Reservations must be cancelled at least five days prior to event in order to receive full deposit refund
Last update 7/11/18 Page 5 of 5
2. All other cancellations subject to a $25 administration fee.
3. Failure to comply with the reservation regulations, policies, procedures, or any information listed on the reservation application can result in a cacellation of reservation and loss of Damage Deposit.
CANCELLATION, RULES AND REGULATION POLICY
I, the undersigned applicant, have read, understood, received a copy of, and agree to abide by and enforce the cancellation, rules, regulations, and policies governing this facility as set forth by the City of South El Monte. I understand that by signing this document, I accept all responsibility for any damages to premises, furniture, equipment or grounds resulting from use of the facility. I further agree that any violation of the Facility Rules and Regulations can result in immediate cancellation of the reservation and forfeiture of all fees and deposits.
Applicant’s Signature: _________________________________________ Date: ______________________
City Council Agenda Report
Agenda Item No. 11.b.
DATE: April 7, 2026
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Ariana De La Cruz, Director of Community Services SUBJECT: LETTER FROM EL MONTE/ SOUTH EL MONTE COMMUNITY
OUTREACH REQUESTING A FACILITY FEE WAIVER FOR
THE USE OF THE SENIOR CENTER CRAFT ROOM AND TO
WAIVE ALL THE FEES ASSOCIATED WITH THE
RESERVATION
SUMMARY: The El Monte/South El Monte Community Outreach ("Community Outreach") organization is requesting a facility fee waiver for the use of the Senior Center Craft Room to host the organization's meetings and gatherings. In addition, Community Outreach is requesting City Council consider waiving all the fees associated with the reservation.
RECOMMENDED ACTION: Staff recommends that the City Council discuss and consider:
1. The facility fee waiver request for the use of the Senior Center Craft Room in the amount of $760.00; and
2. The Community Outreach request to waive the non-waived fees associated with the reservation in the amount of $1,792.00.
FISCAL/FINANCIAL IMPACT: If approved in accordance with the Facility Reservation and Fee Schedule, the City will waive the facility rental fee in the amount of $760.00 and Community Outreach will be responsible for the remaining cost associated with the reservation, including but not limited to damage deposits, staff time, and cleaning fees.
If the City Council approves waiving all the fees associated with the reservation, the City would allocate $1,792.00 from the General Fund.
Fee Unit Cost
Craft Room Rental Fee $10.00 per hour x 2 hrs x 38 days $760.00 Total: $760.00
Non-Waived Fees
Fee Unit Cost
Staff Fee $17.00 per hour x 76 hours $1,292.00
Refundable Damage Deposit Flate Rate $500.00 $500.00
Insurance Agency will provide NA
Total: $1,792.00
DISCUSSION: Community Outreach is a new non-profit organization led by Pastor Charlie Corum and an established board of directors. The organization's mission is to provide services, volunteers, and resources to the City of South El Monte and members of the community. The organization wishes to host weekly meetings and gatherings on Wednesdays throughout the remainder of the year. Community Outreach is requesting a facility fee waiver for the use of the Senior Center Craft Room from April 8, 2026 to December 30, 206 from 5:30 p.m. to 7:30 p.m. In addition, the organization is requesting to waive all the fees (non-waived) associated with the reservation.
Community partners, non-profit organizations, and local school districts qualify to request a facility fee waiver which solely covers the facility's rental fees. All other related reservation fees, including but not limited to, staff time, damage deposits, and cleaning fees are the responsibility of the organization. Community Outreach is requesting that the City Council consider waiving all the fees associated with the reservation (non-waived fees), including staff time, damage deposits, cleaning fees, in the amount of $1,792.00.
The City Council has the discretion to approve or deny any request not approved in the Facility Reservation Regulations and Fee Schedule.
ATTACHMENT(S):
A. Fee Waiver Request Letter
B. Reservation Application
ATTACHMENT A
Last update 7/11/18 Page 1 of 5
City of South El Monte Recreation Services Department
1530 Central Avenue, South El Monte, CA 91733
Phone: (626) 579-2043
www.ci.south-el-monte.ca.us
RECREATION SERVICES FACILITY & PARK
RENTAL APPLICATION AND AGREEMENT
**APPLICANT MUST BE PRESENT AT ALL TIMES DURING THE EVENT** **ALL EVENING PERMITS CONCLUDE AT 12:00 MIDNIGHT**
RESERVATION INFORMATION
FACILITY REQUESTED:
1. COMMUNITY CENTER 2. SENIOR CENTER 3. AQUATICS CENTER 4. PARKS ___ Kitchen ___ Dining Room ___ Main Pool Mary Van Dyke ___ Gymnasium __x_ Arts and Craft Room ___ Wading Pool ___Community Room ___ Amphitheater ___ Game Room I ___ Locker Rooms ___ Gazebo ___ Dance Room ___ Game Room II Shively and New Temple
___ Parking Lot ____________ Field
____________ Picnic Area
___________ Field
____________ Picnic Area
Date of Event: _April 8 to December 20, 2026_ Day(s): Wednesday Estimated Attendance: _10-25____ Purpose of Event/Function: _Basketball Banquet __________________________________________________________ Reservation Time: 5:30 pm to 7:30 pm Set up Time: 5:30 pm to 6:00 pm Kitchen Hours: NA to NA Clean up Time: 7:00 pm to 7:30 pm Will the event be open to the public? __yes___
Will there be entertainment? ________ If yes, what type? ______________________________________ Will food be served? ________ If yes, name of caterer? _________________________________ Will alcohol be served? ________
Portable Stage needed? ________
Applicant shall indemnify, defend, and hold harmless the City of South El Monte, its officers, employees, and agents from any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with Applicant’s authorized activities under the terms of this application and/or use or occupancy of the Facility and adjoining property, unless solely caused by the gross negligence or willful misconduct of the City of South El Monte, its officers, employees, or agents. Applicant agrees to abide and enforce the Rules, Regulations and Policies governing the facility set forth by the City of South El Monte. Said organization/business will accept all responsibility for any damage to premises, furniture, equipment or grounds resulting from use of facility.
I am an authorized agent of the organization/business submitting this application. The information provided in this application is true and correct. I have read and understand this application and agree to all of the facility rules, regulations, and conditions of use.
Signature of Applicant: ______________________________________________ Date: ________________________ ---------------------------------------------------------------- OFFICE USE ONLY -------------------------------------------------------------------- APPROVED DENIED Recreation Services Designee _______________________ Date: ___________
APPLICANT INFORMATION
Name: Charlie Corum Organization/Business: El Monte/ South El Monte Community Outreach
Address: City: Zip Code:
Home Phone: Work Phone:
Cell Phone: Email:
ATTACHMENT B
Last update 7/11/18 Page 2 of 5
City of South El Monte Recreation Services Department
APPLCIANT NAME: El Monte/ South EL Monte Community Outreach_ DATE OF USE: 4/8-12/30 Wednesday only FACILITY: South El Monte Senior Center Craft Room __________________________________________________
FACILITY FEE WORK SHEET
The following fee schedule applies to general use of the facility. The City of South El Monte, other governmental entities, and South El Monte-recognized Community Service/Non-Profit Organizations may be granted priority use and may be exempt from fees.
**IMPORTANT INFORMATION**
NO CONFETTI OF ANY SORT IS PERMITTED – SET-UP IS ON YOUR OWN NOTE: FLOORS ARE COVERED WITH CARPET
Field Use Fee $ _10__ x _____76___ Hours $ 760.00
Staff Fee $ ___17____ x __1__ Staff x __76__ Hours $ 1,292.00 Security Guard Fee $ ________ x ________ # Guard (s) x ____ Hours $ NA Kitchen Fee $ NA
Clean Up Fee $ NA
Damage Deposit $ 500.00
Insurance Premium Certificate Agency has Provided $ NA
Liquor Premiums $ NA
Inflatable Bouncer $ NA
ABC Permit $ Na
TOTAL: $ 1,792.00
# of Round Tables: ___0______ Table and Chair Ratio
# of Rectangle Tables: ________ 6 inch Round Table = 8 chairs # of Chairs _________ 6x6 Rectangle Table = 8 chairs
BALANCE DUE DATE: _________________________
Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Security Deposit Refund: Invoice #:_______________
Full refund: Yes__________ No __________ Account#:________________ Reservation Info:
If No, reason:
_______________________________________________________________________________________ _______________________________________________________________________________________ Amount refunded: $____________ Warrant Request Made on: ______________
Last update 7/11/18 Page 3 of 5
CITY BUILDINGS POLICY AND PROCEDURES
City of South El Monte (“City”) Facilities may be used for recreation, social, educational, or governmental functions. The City reserves the right to cancel any reservation at a moment’s notice if the facility is needed by the City. However, reasonable effort will be made to relocate/reschedule the event. The City reserves the right of full access to all activities at any time during their occurrence to see that all rules, regulations, and City, State, and Federal Laws are not violated.
Facility use does not suggest City endorsement or sponsorship of any event. Applicant’s publicity of event shall clearly and accurately identify the name of the sponsoring organization or individual.
If any provision of this agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
APPLICATION PROCESS:
1. Applicant must be at least 21 years of age. Proof of residency for City residents is required at time of application.
2. A facility is not considered rented until (1) applicant delivers to the City the facility Rental Application and Agreement, rental fee, deposit(s), and any other items deemed necessary by the City; and (2) the City’s Recreation Department Supervisor or his/her designee in his/her sole discretion, approves such rental in writing.
3. The approval process takes a maximum of 14 working days. DO NOT advertise your event or print invitations prior to receiving written approval.
4. Reservations will not be accepted more than one year or less than 30 days in advance of date requested.
5. Time requested must include decorating, event and clean-up time.
6. Clean-up, Damage and Security deposits are due at time of application. Full fees must be paid 30 days prior to the event to avoid termination of application. Payments can be made by cash, check, money order, or credit card. Checks must be made payable to the “City of South El Monte”.
INSURANCE REQUIREMENTS
Without limiting Applicant’s indemnification of the City, and prior to commencement of the facility use, the applicant shall obtain, provide and maintain at its own expense during the term of facility use, a policy of insurance of the type and amount described below and in a form that is satisfactory to the City. If insurance coverage is cancelled or materially changed, the applicant must notify the city immediately.
General liability insurance. Applicant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
If alcohol is sold during the permitted activity, coverage must include full liquor liability. The City of South El Monte, its officers, officials, agents, and employees shall be included as additional insureds on the policy.
Primary/non-contributing. Coverage provided by the Applicant shall be primary and any insurance or self-insurance procured or maintained by City of South El Monte shall not be required to contribute with it.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this application shall be endorsed to waive subrogation against the City of South El Monte, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow the applicant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Applicant hereby waives its own right of recovery against the City of South El Monte.
Requirements not limiting. Requirements of specific coverage features, or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Applicant maintains higher limits than the minimums shown above, the City of South El Monte requires and shall be entitled to coverage for the higher limits maintained by the Applicant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of South El Monte.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. *For organizations/businesses that do not carry general liability insurance, special event liability insurance can be purchased through the City/Alliant Insurance.
Last update 7/11/18 Page 4 of 5
APPLICANT RESPONSIBILITIES:
1. Applicant must be present during the entire event.
2. All activities must cease, and the facility completely vacated by 1:00 a.m. Amplified music must be terminated no later than 12:00 a.m. (midnight).
3. The group must appear within 30 minutes of time specified or permit will be cancelled and all fees forfeited.
4. Applicant cannot exceed the number attending on the application.
5. Activities for minors must be supervised by responsible adults on the ration of at least one adult for every 20 minors.
6. Applicant must secure services of at least two private security guards for supervision of teenage (ages 13-20) events.
Security services will be added into total fees.
7. Groups using kitchen facilities shall furnish own dishes, silverware, cooking utensils, towels, soap, ice, serving trays, etc.
8. Applicant is responsible for facility clean-up. Facility must be left in a reasonably clean condition (as determined by the City) to receive a full deposit refund.
9. Applicant must conduct a walkthrough of the facility with staff prior to and at the conclusion of the event to review the condition of the facility. The Facility Condition Report must be signed to receive a deposit refund.
10. Applicant is responsible for the supervision of small children. They must remain in the reserved area.
11. Applicant shall adhere with all local, state, and federal laws, codes, and regulations related to the use of the Facility, including but not limited to fire codes , assembly occupancy, public health orders, and the Americans with Disabilities Act.
12. Applicant further agrees that it is solely responsible for reviewing and ensuring compliance with all applicable public health orders and/or guidance in effect at the time of the use of the facility.
Failure to comply with any of the City’s policies, procedures, or information published on this application will result in cancellation of renters reservation and lost of damage deposit.
DECORATIONS/SET-UP:
1. Staples, nails or any drilling are prohibited on all surfaces including walls, glass, tables, windows and doors.
2. The use of candles, open flame, smoke, bubble machines or fog machines is strictly prohibited.
3. All decorations must be removed by the applicant at the conclusion of the event.
4. Applicant is responsible for own set-up and tear down. City staff will assist with tear down of City owned tables and chairs only.
5. Hay and confetti of any sort are prohibited.
PROHIBITED:
1. No alcoholic beverages (unless proper permits are obtained) or illegal substances are permitted on City property.
Violation will result in the closure of the event and forfeiture of all fees.
2. Use of glass containers is prohibited at all facilities unless otherwise approved by the Recreation Services Supervisor or his/her designee.
3. Smoking is not permitted on City property.
4. No profane language or disorderly or unseemly conduct is permitted in any City facility.
PROHIBITED CONTINUED:
5. No advertisements, circulations or petitions, solicitations, nor entry fees are permitted without written approval from the City.
6. Guests may not take food into the hallways/restrooms or any other areas that are not rented.
7. No storage of private property is permitted on City premises.
8. City Facilities cannot be used for commercial purposes without written approval.
9. Bounce houses and petting zoos are not permitted on City facilities.
10. City equipment shall not be removed from any City facility.
11. No animals are permitted at the facility, with the exception of seeing-eye dogs, service animals, or animals pre-approved for use in special exhibits.
12. Applicant shall not admit a larger number of individuals than can lawfully, safely, and freely move about the facility.
13. Only D/J and small bands are allowed to play in the facility. Staff will determined appropriate volume levels.
14. The use of candles, open flame, smoke, bubble machines or fog machines is strictly prohibited.
REFUND OF SECURITY DEPOSIT:
1. Refund of security deposit will take approximately 2-6 weeks after the conclusion of your event, provided the City determines no deductions of the security deposit are necessary.
2. There will be a deduction from your security deposit for the following items: damage to floors, walls, or any other part of the facility, additional cleaning, repair or replacement, deviation from the rental agreement, extra staff time cost, or disturbances requiring law enforcement.
3. If Applicant violates any part of this agreement or reports false information to the City, the City may refuse applicant further use of the facility; and applicant shall forfeit a portion of or all of the rental fees and/or deposit.
CANCELLATION POLICY:
1. Reservations must be cancelled at least five days prior to event in order to receive full deposit refund
Last update 7/11/18 Page 5 of 5
2. All other cancellations subject to a $25 administration fee.
3. Failure to comply with the reservation regulations, policies, procedures, or any information listed on the reservation application can result in a cacellation of reservation and loss of Damage Deposit.
CANCELLATION, RULES AND REGULATION POLICY
I, the undersigned applicant, have read, understood, received a copy of, and agree to abide by and enforce the cancellation, rules, regulations, and policies governing this facility as set forth by the City of South El Monte. I understand that by signing this document, I accept all responsibility for any damages to premises, furniture, equipment or grounds resulting from use of the facility. I further agree that any violation of the Facility Rules and Regulations can result in immediate cancellation of the reservation and forfeiture of all fees and deposits.
Applicant’s Signature: _________________________________________ Date: ______________________
City Council Agenda Report
Agenda Item No. 11.c.
DATE: April 7, 2026
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Ariana De La Cruz, Director of Community Services SUBJECT: CONTINUANCE OF REQUEST FROM THE MONTEBELLO
BREWERS BASEBALL CORPORATION FOR A FACILITY FEE
WAIVER FOR THE USE OF DEAN L. SHIVELY PARK FIELD
AND NEW TEMPLE PARK FIELDS AND CONSIDERATION TO
HOST TWO BASEBALL TOURNAMENTS IN 2026
SUMMARY: At the March 17, 2026, City Council Meeting, City Council approved a fee waiver request from the Montebello Brewers Baseball Corporation (Brewers) for the use of Shively and New Temple Park fields to host their 2026 season’s practices and games. In addition, Brewers is requesting approval to host two baseball tournaments.
During the discussion, the Brewers proposed modifications to their original request. As a result, City Council directed staff to continue this item until the following City Council meeting with updated applications, revised fee waiver calculations, and a field use agreement between the City and the Brewers.
RECOMMENDED ACTION: Staff recommends that the City Council discuss and consider :
1. The revised facility fee waiver request for the use of Shively Park field and New Temple Park fields in the amount not to exceed $69,700.00; and
2. The Brewers request to host two baseball tournaments.
FISCAL/FINANCIAL IMPACT: If approved in accordance with the Facility Reservation Regulations and Fee Schedule, the City will waive the facility rental fees in the amount not to exceed $69,700.00 and the Brewers will be responsible for all remaining costs associated with the reservation, including but not limited to, light fees, insurance coverage, and refundable damage deposits. The cost associated with the reservation may change based on the modifications to the reservation. However, any increases in the requested fee waiver amounts will require City Council approval and must be submitted in a timely manner by the Brewers in writing.
Please reference Attachment A — Fiscal Impact Chart Montebello Brewers Baseball, summarizing the cost details associated with the fee waiver request.
DISCUSSION: At the March 17, 2026, City Council Meeting, City Council approved a fee waiver request from the Brewers for the use of Shively Park field and New Temple Park fields to host practices, games, and two baseball tournaments. During the discussion, the Brewers proposed modifications to their original request. As a result, Council directed staff to return with updated applications, revised fee waiver calculations, and a formal agreement between the City and the Brewers.
The Brewers updated the request to reflect the correct number of fields, which are 3 fields at New Temple Park and 1 field at Shively Park and increased their reservation times based on park availability and seasonal play allowance. Please refer to Attachment B — Brewers Reservation Schedule, summarizing the reservation dates and times or refer to the applications as Attachment C. The updated facility fee waiver amount for the 2026 Brewers reservation is in the amount of $69,700.00.
The City has also entered into an agreement with the Brewers for the use of the fields.
The agreement details the terms of the facility fee waiver along with the conditions of the reservation, including proper field use and scheduled maintenance. Please refer to Attachment D - Field Use Agreement between the City of South El Monte and Montebello Brewers Baseball.
In conclusion, the Brewers have agreed to donate six portable soccer goals and balls to the "Kids Fun Zone" for the SEM 2026 International Soccer Watch Parties and continue to donate toys for the annual City’s Christmas Wish Toy Giveaway Event. *If the Brewers request is granted, the Brewers must allow use of the fields to any request the City receives from a South El Monte-based organization during their approved reservation time.
*South El Monte resident(s) have priority access to any fields during the Brewers reservation time.
ATTACHMENT(S):
A. Fiscal Impact Chart Brewers
B. Brewers Reservation Schedule
C. Brewers Reservation Applications
D. Agreement Between City and Brewers
ATTACHMENT A
Fiscal Impact Chart Montebello Brewers Baseball
Waived Facility Rental Fee
Fee Description Units Total
Shively Park Field $50/hr x 291.5 hours $14,575.00
New Temple Park Fields (3 Fields: Softball
#1, Major, Senior)
$50/hr x 790.5 hours x
3 Fields
$39,525.00
Shively Park October Tournament $50/hr x 26 hours $1,300.00 New Temple Park October Tournament
(5 Fields: Softball #1, Softball #2, Major,
Minor, Senior)
$50/hr x 26 hours x 5
Fields
$6,500.00
Shively Park December Tournament $50/hr x 26 hours $1,300.00 New Temple Park December Tournament
(5 Fields: Softball #1, Softball #2, Major,
Minor, Senior)
$50/hr x 26 hours x 5
Fields
$6,500.00
Total: $69,700.00
Non- Waived Fees
Fee Description Units Total
New Temple Park Refundable
Damage Deposit
$500.00 $500.00
New Temple Park Insurance
Coverage
Agency will Provide N/A
Shively Park Refundable
Damage Deposit
$500.00 $500.00
Shively Park Insurance Coverage Agency will Provide N/A Total: $1,000.00
Fee Description Units Total
New Temple Park Light Fees (3
Fields)
$6/hr x 3 Fields x 97.5 hours $1,755.00
Shively Park Light Fees $30/hr x 136.5 hours $4,095.00
Total: $5,850.00
❖ Amount may vary due to additional requests or cancellations
ATTACHMENT B
Brewers Reservation Schedule
Dates: March 24, 2026 – July 31, 2026
Park: Dean L. Shively Park
Fields: Baseball
Days: Tuesday, Wednesday, Thursday, Friday, & Saturday
Times: Tuesday, Wednesday, Thursday, Friday – 6:00 p.m. to 8:30 p.m. / Saturdays 1:30 p.m. to 8:00 p.m.
Dates: August 1, 2026 – November 28, 2026
Park: New Temple Park
Fields: Softball #1, Major, Senior
Days: Monday, Friday, Saturday
Times: Monday and Friday – 6:00p.m. to 8:30p.m. / Saturdays 8:30 a.m. to 7:00 p.m.
Tournaments
Dates: October 17, 2026 – October 18, 2026
Park: Dean L. Shively Park & New Temple Park
Fields: Baseball (Shively), Softball #1, Softball #2, Major, Minor, Senior (ALL FIELDS NT) Times: 8:00 a.m. – 9:00 p.m.
Dates: December 5, 2026 – December 6, 2026
Park: Dean L. Shively Park & New Temple Park
Fields: Baseball (Shively), Softball #1, Softball #2, Major, Minor, Senior (ALL FIELDS NT) Times: 8:00 a.m. – 9:00 p.m.
ATTACHMENT D
City Council Agenda Report
Agenda Item No. 11.d.
DATE: April 7, 2026
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Dianna Gomez, Sr. Executive Assistant to City Council/Community Liaison
SUBJECT: LETTER FROM SPIRITT FAMILY SERVICES FOR THE CITY TO CONSIDER SPONSORING THE 2ND ANNUAL
FUNDRAISING LUNCHEON "BLOOMING MINDS"
THURSDAY, JUNE 4TH, 2026
SUMMARY: SPIRITT Family Services is a nonprofit foundation in the City of South El Monte that promotes mental health challenges for community members. The event will collect funds to empower families to improve health and well-being and strengthen communities.
RECOMMENDED ACTION: Staff recommends City Council choose a sponsorship level ranging from $5,000, $2,500, $1,500, $500 or individual tickets at $100 each. Each level has special promotions, including VIP tables for the event and advertising opportunities (see letter).
FISCAL/FINANCIAL IMPACT: The fiscal impact to the General Fund will correspond to the sponsorship level chosen by City Council.
DISCUSSION:
ATTACHMENT(S):
A. SPIRITT FAMILY SERVICES LETTER
City Council Agenda Report
Agenda Item No. 11.e.
DATE: April 7, 2026
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Dianna Gomez, Sr. Executive Assistant to City Council/Community Liaison
SUBJECT: LETTER OF SUPPORT REQUESTED BY THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS FOR AB 1786
(HARABEDIAN) — BEST VALUE CONTRACTING, WHICH
WOULD EXTEND OPTIONAL BEST VALUE CONTRACTING
AUTHORITY TO GENERAL LAW CITIES AND THE SAN
GABRIEL VALLEY COUNCIL OF GOVERNMENTS.
SUMMARY: AB 1786 provides cities with an optional tool to utilize best value contracting for complex infrastructure projects in excess of $500,000, allowing agencies to consider qualifications, experience, and project delivery factors alongside cost, while maintaining transparency, competitive bidding, and accountability safeguards.
RECOMMENDED ACTION: Staff recommends City Council send a letter of support for AB 1786 (Harabedian) to ensure the best value contracting, which would extend best value contracting authority to general law cities and the San Gabriel Valley Council of Governments.
FISCAL/FINANCIAL IMPACT: No fiscal impact.
DISCUSSION: AB 1786 will be heard in the Assembly Local Government Committee on April 15, making it especially important that we demonstrate strong regional support. To ensure your letters are included in the committee materials and bill analysis, we kindly request that letters of support be submitted by April 8. Thank you to the many cities that have already submitted letters. We greatly appreciate your support and partnership. For those who have not yet had the opportunity, we respectfully encourage you to submit a letter of support.
ATTACHMENT(S):
A. AB 1786
CITY OF SOUTH EL MONTE
1415 N. SANTA ANITA AVENUE
SOUTH EL MONTE, CALIFORNIA 91733
(626) 579-6540* FAX (626) 579-2107
April 7, 2026
The Honorable John Harabedian
California State Assembly
1021 O Street, Suite 4350
Sacramento, CA 95814
RE: AB 1786 (Harabedian): Best Value Contracting
South El Monte – Notice of Support
Dear Assembly Member Harabedian:
On behalf of the City of South El Monte, we write in strong support of your AB 1786, which extends existing best value construction contracting authority to cities and certain infrastructure-focused joint powers authorities, creating parity with procurement tools already available to counties.
Cities across California are responsible for delivering increasingly complex capital projects, including transportation improvements, water and sewer infrastructure upgrades, public safety facilities, parks, stormwater systems, and affordable housing developments. These projects are often funded through layered financing structures that combine local revenue, state grants, federal appropriations, and bond proceeds. They are delivered in a construction environment marked by material cost volatility, skilled labor shortages, supply chain disruptions, and heightened schedule pressures tied to grant deadlines and performance requirements.
Under current law, general law cities are generally required to award construction contracts to the lowest responsible bidder. While that framework remains appropriate for many projects, it can constrain a city’s ability to account for important risk factors when delivering large-scale or technically complex infrastructure. Lowest bid procurement may limit the ability to meaningfully evaluate contractor experience with similar projects, demonstrated capacity to manage complex staging or coordination requirements, safety performance history, and long-term value considerations.
AB 1786 provides cities with an optional procurement tool that allows objective qualifications to be evaluated alongside price through a transparent and competitive process. Best value contracting does not eliminate competition or bypass accountability. Instead, it establishes clear evaluation criteria, maintains public notice and bidding requirements, requires documentation of award decisions, and preserves reporting obligations and a sunset date. Cities would retain full discretion to continue using traditional lowest responsible bidder procurement where appropriate.
For projects involving complicated phasing, sensitive community impacts, coordination with utilities and outside agencies, or heightened safety concerns, best value contracting can reduce the risk of delays, litigation, change orders, and cost escalation. By selecting the contractor
offering the strongest overall combination of price and qualifications, cities can better safeguard taxpayer resources, improve schedule reliability, and deliver higher quality outcomes for residents.
AB 1786 ensures parity between counties, cities, and qualified regional delivery entities while maintaining transparency and legislative oversight. We commend your leadership on this issue and are proud to support this legislation.
Sincerely,
__________________ __________________________
Mayor Gloria Olmos Mayor Pro Tem Rudy Bojorquez
______________________ ______________________ _______________________ Councilmember Councilmember Councilmember
Manuel Acosta Hector Delgado Larry Rodriguez
City Council Agenda Report
Agenda Item No. 12.a.
DATE: April 7, 2026
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY:
SUBJECT: MAYOR PRO TEM RUDY BOJORQUEZ
1. Discussion/Action to provide a letter supporting SB 1314 Youth Over Smoke Act.
SUMMARY:
RECOMMENDED ACTION:
FISCAL/FINANCIAL IMPACT:
DISCUSSION:
ATTACHMENT(S):
A. SB 1314 ( Menjivar) Youth Over Smoke As Introduced 2.20.26
SB 1314 (Menjivar) · 03/03/26
SUMMARY
SB 1314, the Youth Over Smoke Act, seeks to stop the
proliferation of smoke shops throughout California that position themselves near sensitive areas to potentially market and make illegal and harmful products available to minors. It does so by preventing the establishment of smoke shops near schools and daycare centers, prohibiting the sale of nitrous oxide products and paraphernalia, and
allowing the State and local governments to establish
additional regulations for the operation of smoke shops.
PROBLEM
By exploiting State permitting and operating rules that are designed for legitimate and reputable businesses engaging in tobacco and nicotine sales as an accessory or ancillary business (grocery stores, convenience stores, and
pharmacies), smoke shops – businesses primarily engaged in the sale of tobacco, nicotine, vape products, and related paraphernalia – have proliferated throughout California with minimal oversight.
However, unlike legitimate and reputable grocery stores, convenience stores, and pharmacies, smoke shops more
often skirt the law and sell a multitude of illegal and harmful products including cannabis, intoxicating hemp, kratom/7- OH, nitrous oxide, illegal flavored nicotine vapes, and magic mushrooms/psilocybin.1 These smoke shops also
market and sell their products to minors.2 Their accessibility to minors due to their close proximity to youth sensitive locations like schools and daycare centers is incredibly 1 Dustin Dorey. “4 San Jose smoke shops caught illegally selling mushrooms, whip-its in SJPD undercover operation.” ABC, Inc. August 12, 2025. https://abc7news.com/post/san-jose-police-bust-4-smoke-shops-illegallyselling-mushroomswhip/17505610/#:~:text=This%20is%20no%20different%20than,of%20drug%2 0'whip%2Dits'
2 Anahita Jafary. “Modesto Policy Cracking Down on Smoke Shops for Illegal Activity.” Hearst Television. October 17, 2024.
https://www.kcra.com/article/modesto-police-smoke-shops-crackdown/62642749 3 Kevin Truong. “Tobacco Sales Suspended at 14 LA Stores for Selling to Minors.” NBC Universal Media, LLC. July 29, 2014.
alarming on their impact on children' s health and safety, especially as the state navigates a youth vaping crisis.3
BACKGROUND
Existing State law, namely the Stop Tobacco Access to
Kids Enforcement (STAKE) Act and the Cigarette and
Tobacco Products Licensing Act of 2003 falls short on
protecting the health and safety of children by treating all tobacco retailers the same.
State law currently does not distinguish between the
different types of tobacco retailers such as a grocery store who engages in tobacco and nicotine sales as an
accessory or ancillary business vs a smoke shop primarily engaged in the sale of tobacco, nicotine, vape products, and related paraphernalia which arguably pose different levels of risk to the community.
SOLUTION
To stop proliferation of smoke shops throughout California that position themselves near sensitive areas to potentially market and make illegal and harmful products available to minors, SB 1314 will:
• Create a State level definition for smoke shops
whose primary business is the sale of tobacco
products that must adhere to the requirements in
SB 1314;
• Impose a default sensitive use buffer of 600ft for
schools and daycare centers on smoke shops
effective beginning on January 1, 2028;
https://www.nbclosangeles.com/news/loc
al/tobacco-sales-suspended-at-14-lastores-for-selling-to-minors/1980329/; Phillip Palmer. “How do you address the
increase in teen vaping?” KABC
Television, LLC. January 28, 2022.
https://abc7.com/post/vaping-teenagerstobacco-shops-schools/11515245/ Senate Bill 1314
Youth Over Smoke Act
Senator Caroline Menjivar (D – San Fernando Valley)
SB 1314 (Menjivar) · 03/03/26
• Prohibit smoke shops from possessing or selling
nitrous oxide or nitrous oxide paraphernalia;
• Authorize CDPH and CDTFA to develop additional
regulations for the operation of smoke shops;
• Preserve local control by allowing local
governments to reduce or expand the default
sensitive use buffer for schools and daycare
centers and to develop more stringent regulations
for smoke shops locally; and
• Align within the STAKE Act so that the STAKE
Act’s civil enforcement mechanisms, which include
provisions allowing CDTFA to suspend or revoke
tobacco licenses, apply to violations of SB 1314.
STATUS
Introduced – February 20, 2026
SUPPORT
None listed
CONTACT
Clarissa Dominguez
Office of Senator Caroline Menjivar
(916) 651-4020
City Council Agenda Report
Agenda Item No. 12.b.
DATE: April 7, 2026
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY:
SUBJECT: COUNCILMEMBER LARRY RODRIGUEZ
1. Discussion/Action on Buffer Zone regulations for Election Campaign Solicitation near Schools and Parks.
SUMMARY:
RECOMMENDED ACTION:
FISCAL/FINANCIAL IMPACT:
DISCUSSION:
ATTACHMENT(S):
None