Agenda packet, regular meeting, second session — South Gate City Council, August 9, 2022 (part 4 of 6)

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38 Raymond Messih P.E. y
Plan Review Engineer
Education
B.S. Degree - Civil
Engineering
Ain Shams University
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Certifications
x Licensed Engineer in the
State of California
x ICC Certified Plan
Examiner
Background
Highly accomplished Professional Engineer who is effective at reviewing residential and commercial plans for compliance with applicable building codes. Detail-oriented and analytical professional with an efficient and thorough approach. Proficient licensed plans examiner who is knowledgeable about current codes and their effective interpretation.

Select Work Experience
True North Compliance Services, Inc.

Plan Review Engineer
Perform plan review of the entire range of residential, commercial and industrial projects; examine and check structural engineering designs, calculations and plans for conformance with adopted Building Codes and local ordinance and regulations; perform plan review of electrical, mechanical and plumbing projects for conformance with the Mechanical Code, Plumbing Code and National Electrical Code and local ordinances and regulations; provide interpretations of building codes, State laws and local ordinances to city staff and the public; evaluate alternate methods of construction/materials and provides recommendations; provide technical assistance to city staff; perform structural inspections in the field as needed; determine valuation and building fees; check calculations and test reports; provide assistance and information to contractors, architects, engineers and the public in the solution of routine building problems and the interpretation of building codes and ordinances; check plans for compliance with California Title 24, Energy and Disabled Access Requirements; maintain liaison with city staff related to project reviews and code compliance.

City of Santa Clarita -Building & Safety Division
Senior Engineer
Plan check architectural & structural plans for large, medium, & small sized residential & commercial projects. Enforce all applicable building codes including fire, life safety, and accessibility requirements. Prepare the (DRC) Development Review Committee’s comments and conditions of approval for both residential and commercial projects. Conduct & attend DRC meetings and answer all questions regarding the City’s permitting process, with a focus on the Building & Safety Division. Coordinate a smooth process between clients and the City to ensure great customer service in meeting Fire, Life Safety requirements per the Building Code. Mentor and supervise colleagues to improve their skills and education by providing both technical knowledge and encouragement in an effort to make our overall team more efficient and stronger.

Fluor Enterprises -Dublin, CA
Associate Design Engineer
Methods when necessary. Process modification requests provide personnel training, conduct field inspections, and gets involved in all the important issues that affects the Department of Public Works and public safety. Familiar with construction practices, and always involved in all the pivotal projects of interest to the community from beginning until completion.
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44 Tony Khalil, PE ony Khalil, PE
Civil Engineer
Education
M.S. Degree - Civil
Engineering
Licenses and
Certifications
x Licensed Civil Engineer in
the State of California
Background
30 years of experience in Southern California in public and private sectors of civil engineering including the City of San Diego as a Senior Civil Engineer responsible for the Land Development Review Section.

Select Work Experience
True North Compliance Services, Inc.

Senior Civil Engineer
Review of Hydrology & Hydraulic reports, Drainage, Utilities, WQMP, Rough and Precise Grading Plans, Subdivision Maps, Street Improvement Plans, Erosion Control plans, and cost estimates to ensure conformance with technical standards and the policies and procedures of each agency; review of soils and geotechnical reports.

City of San Diego, Head of Land Development Review
Manage the Land Development Review Section responsible for assigning plan review work to staff; technical leadership and training of plancheck engineers. Establish policies and procedures; interpret codes and standards; Review complex engineering plans.

City of San Diego
Senior Civil Engineer
Responsible for review of maps, deeds, and legal descriptions for land acquisition and easements for public works projects. Attendance of the Planning Commission.

Provide technical support for the Code Enforcement Division of the City of San Diego.
784
45 Timothy M. Shell, PE y
Senior Civil Engineer
Education
B.S. Degree - Civil
Engineering
MBA- Government
Management
Licenses and
Certifications
x Licensed Civil Engineer in
the State of California
Background
Tim has 25+ years of broad experience in funding, planning, designing, permitting, and constructing municipal public works improvements, including coordination with Caltrans, San Diego Association of Governments, County of San Diego, North County Transit District, franchise utility companies, and other local municipal agencies and special districts. 10 years with the City of Vista, 9 years with the San Diego Water Authority and many years as a design civil engineer with design firms in Southern California. Tim also served as staff augmentation in the City of Lake Elsinore in the 90s.

Select Work Experience
True North Compliance Services, Inc.

Senior Civil Engineer
Review engineering cost estimates; storm water projects; Compliance with Current NPDES Permits; Water Quality Management Plans; transportation projects, grading plans and other assignments as necessary. Tim prepares, implements, and manages capital improvement plans and prepares plans, specifications and cost estimates for variety of municipal projects. He also serves as project manager or construction manager for municipal projects.

City of Vista
Principal Engineer
Manages consultant and construction contracts for the city’s Capital Improvement Program, serving the Streets Section of the Public Works Department, the Parks and Recreation Department, and the Sanitation and Stormwater Sections of the Public Works Department. Prepares plans, specifications, and estimates for variety of municipal public works projects, for transportation, drainage, parks, and facilities.

San Diego County Water Authority
Senior Civil Engineer
Managed consultant and construction contracts for large waterworks facilities providing wholesale water supplies to member agencies in San Diego County.

Provided studies, reports, and designs for System Operation upgrades and modifications.

BSI Consultants, Inc. San Diego, CA
Associate Civil Engineer
Prepared plans, specifications, and estimates for variety of municipal clients, for transportation, waterworks, drainage, and sanitation facilities. Served as design team leader. Prepared Engineer’s Reports and provided cost analysis for Assessment Districts. Provided staff augmentation managing capital projects at cities of Santee and Lake Elsinore, and single-family private developments at cities of Lake Elsinore and Canyon Lake.
785
46 Jed Rizk, PE
Civil Engineer
Education
B.S. Degree - Civil
Engineering
CSU Los Angeles
Licenses and
Certifications
x Licensed Engineer in the
State of California
Background
Jed has over 25 years’ experience as a design civil engineer, plan reviewer and City Engineer. He is a versatile plan review engineer with background and experience as a civil engineer and City Engineer. Jed performed design and plan review of major grading and public improvement projects. He has supervised groups of engineers for public agencies and served as a City Engineer.

Select Work Experience
True North Compliance Services, Inc.

Civil Engineer/ Interim City Engineer
Jed performs plan review of improvement plans, documents, and technical studies including: Rough and Precise Grading Plans; Wet Utility Plans (e.g. Sewer, Water, Recycled Water, Storm Drain); Street Improvement Plans; Hydrology Studies and Hydraulic Calculations; Water Quality Management Plans (WQMPs); Water Quality reports; Erosion Control Plans and Engineering Cost Estimates. Jed also serves as interim City Engineer for public agencies when the need arises.

City of Monrovia
City Engineer / Senior Civil Engineer
Plan check Grading plans /drainage plans; Supervise the Engineering Division staff of engineers, draftsmen and inspectors; Issue permits; Design Capital projects, including water, sewer, storm drains, city parks, streets, street overlay and slurry seal; Write project specifications and contracts, manage construction projects, including inspections and payment evaluation and approval; Manage construction projects of City buildings, such as City library, Police building and Fire Station. 786
47 Jamal Naji, PE
Senior Civil Engineer
Education
B.S. Degree - Civil
Engineering
SDSU
Licenses and
Certifications
x Licensed Civil Engineer in
the State of California
Background
Over 30 years extensive experience in the Civil Engineering discipline that includes Wastewater and Land Development. Considerable experience in designing and inspecting construction of pipelines, wastewater facilities, grading, and flood control channels. Reviewed subdivision, grading and street improvement plans in accordance with the State of California Subdivision Map Act, and the City of Chula Vista and County of San Diego ordinances and policies. Taught workshop on reading grading and topographic maps to various departments in the County of San Diego. Performed field review and prepared conditions for Tentative Parcel Map Resolution Work Experience
True North Compliance Services, Inc.

Civil Engineer
Jamal leads major reviews for the team; he provides quality control and technical support to our team; he performs complex plan review of improvement plans, documents, and technical studies including: Rough and Precise Grading Plans; Wet Utility Plans (e.g. Sewer, Water, Recycled Water, Storm Drain); Street Improvement Plans; Hydrology Studies and Hydraulic Calculations; Water Quality Management Plans (WQMPs); Water Quality reports; Erosion Control Plans and Engineering Cost Estimates; Reviews studies and inspects wastewater facilities, sewer lines, flood control channels and building projects and performs feasibility studies for wastewater treatment plants and pump stations.

City of Chula Vista – Department of Public Works
Associate Civil Engineer
Wastewater Management
Project Manager for capital improvement projects that included pipe rehabilitation projects using micro-tunneling, pipe bursting, pipe lining and slip-lining technologies; Managed and coordinated Industrial Waste Program with the City of San Diego Wastewater Pretreatment Program; Prepared Requests for Proposal and executed contracts for designing Salt Creek Sewer Trunk project (over $20 million project); coordinated and managed sewer capacity agreements between the City of Chula Vista and the County of San Diego. Coordinated wastewater projects with Field Operations and Engineering Design Divisions; Designed and inspected grading, wastewater facilities, sewer lines, flood control channels and building projects; Prepared project specifications and plans using AutoCAD and WordPerfect software for wastewater facilities; Prepared operation & maintenance manuals, and feasibility studies for wastewater treatment plants and pump stations.

Land Development
Reviewed subdivision, grading and street improvement plans in accordance with the State of California Subdivision Map Act, and the City of Chula Vista and County of San Diego ordinances and policies; Taught workshop on reading grading and topographic maps to various departments in the County of San Diego; Performed field review and prepared conditions for Tentative Parcel Map Resolution; Established an inspection program on borrow pit operations in the County of San Diego.

Geotechnical Engineering
Performed soil tests in accordance with the American Standard for Testing Materials Specifications.
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53 Douglas Evans, FPE g
Fire Protection Engineer
Education
B.S. Degree ± Civil
Engineering
CSULA
Licenses and
Certifications
x Licensed Fire Protection
Engineer -CA, NV
x Member, ICC Fire Code
Interpretation Committee
x Fellow of Society of Fire
Protection Engineers
(SFPE)
x Member of NFPA
Technical Committee on
Smoke Management
Background
Technical expert on all fire protection aspects for the mega-resorts on the Las Vegas Strip. These facilities are essentially “cities under one roof”. His duties included review, comment and approval of fire protection plans on a wide range of issues and occupancy types, for new as well as existing facilities. He has been responsible for malls, atria, theaters, arenas, and mega-resorts, as well as numerous high-rise residential and office towers. He was also responsible for developing fire protectionrelated policy statements and guidelines for internal and external use.

His experience includes suppression and detection/alarm systems, fire-resistive construction, exiting, elevators, secondary power supplies, fire testing, fire modeling, hazardous materials and the codes/standards requirements that apply to the specific fire protection aspects. Some of his areas of specialization include: alternates/equivalences (performance-based designs) to prescriptive code requirements, smoke management systems, plastics/ foam plastics as building materials, interior finishes, unique interior features, combustible exterior facades, grease duct enclosures and product listings/applications for use on and within structures.

Mr. Evans has published several articles in trade journals and has given a number of professionally related presentations.

Select Work Experience
True North Compliance Services, Inc.

Fire-Life Safety Plan Review Technical Lead
Performs complex fire safety plan review services for a variety of occupancies, including but not limited to high rise buildings, malls, atria, theaters, arenas, and megaresort. Reviews complex fire modeling and alternates/equivalences (performancebased designs) to prescriptive code requirements, smoke management systems, plastics/ foam plastics as building materials, interior finishes, unique interior features, combustible exterior facades, grease duct enclosures and product listings/applications for use on and within structures.

Clark County
Senior Fire Protection Engineer
Performed complex plan review and conducted field construction inspections for new and existing buildings. Conduct field inspections and testing of new and existing fire protection systems. Reviewed blueprints for construction projects, including but not limited to grading plans, fire lane and fire apparatus access roads, fire alarm and detection systems, fire sprinkler and standpipe systems and general fire safety. Oversee special construction projects and represent the city fire and building department to ensure timely completion of plan review and onsite construction inspections to ensure project completion.

Fire Protection Engineer
Design Engineer
Performed design of complex fire safety systems; examining existing structures to determine if the fire protection aspects were compliant with applicable codes and standards; designing exit systems, specifying fire-resistive aspects of building components; specifying when fire suppression and alarm systems were required; reviewing code requirements and negotiating levels of protection with stakeholders. 793
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795
56 796
57 Romany Youssef y
Residential Building Inspector
Education
A.A. Degree -Construction
Inspection
Pasadena City College
Licenses and
Certifications
x ICC Certified Residential
Inspector
Background
Romany is an experienced residential building inspector. He is a dedicated professional with strong inter-personal skills and great customer service. He is capable, dependable, detail-oriented, conscientious, courteous, helpful and will look for ways to help customers find solutions during his inspections. He works very well under pressure and in a fast-paced environment. He builds and maintains positive working relationship with peers, management, and customers. He has excellent organizational skills, computer savvy and proven ability to adhere to the established procedures of the jurisdiction.

Select Work Experience
True North Compliance Services, Inc.

Residential Building Inspector
Romany serves as a True North Compliance Services residential inspector. He conducts field inspections of variety of residential projects for compliance with the latest edition of the CRC and other standards and adopted jurisdiction ordinances.

Interpret/ enforce adopted City codes & ordinance, review plans, calculations & specifications, coordinate & schedule daily inspection assignments. provide technical support to staff/contractors/ clients, trouble-shoot & investigate complaints of code violations.

CBG Building Company
Building Inspector
Review, and approve plans that meet building codes, local ordinances, and zoning regulations. Inspect and monitor construction sites to ensure overall compliance. Use survey instruments, metering devices, and test equipment to perform inspections.

Monitor installations of plumbing, electrical, and other systems to ensure that the building meets codes. Verify level, alignment, and elevation of structures and fixtures to ensure building compliance. Issue violation notices and stop-work orders until building is compliant and keep daily logs, including photographs taken during inspection.

Mike Tabbara Corporation
Building Inspector
Conducted field inspections of industrial, commercial, and residential buildings during various stages of construction and remodeling. Performs field review of plans and specifications. Maintains records and prepares appropriate paperwork, correspondence, records, and reports. Manage schedule and budget.
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59 799
60 Joe Harris
Senior Inspector
Education
A.S. Degree – Construction
Technology
Licenses and
Certifications
x ICC Certified Building
Inspector
Background
Joe has over 30 years of experience as a structural inspector for the City of San Diego Development Services Department. He has extensive building inspection, regulatory code compliance, permit approval, and inspection staff training experience.

Select Work Experience
True North Compliance Services, Inc.

Combination Building Inspector
Joe serves as True North Compliance Services senior building inspector. He conducts field inspections of all types of construction projects for compliance will adopted codes including Building, MEP, Energy, Accessibility and local ordinances and regulations.

He also provides Fire Code, sprinkler, and alarm inspections for residential and commercial facilities. He interprets/ enforces City Codes & Ordinance; reviews plans, calculations & specifications; coordinates& schedules daily inspection assignments; provides technical support to staff/contractors/ clients; trouble-shoots & investigates complaints of Code violations and manages and maintains records/logs/ reports & other documentation, and issues violations and corrections. He adapts to the City’s needs and expectations to allow for easy integration into the day to day inspection operations.

City of San Diego
Senior Building Inspector
Assign and supervise the work of Building Inspectors who inspect commercial and multi-family residential projects and other structures for compliance with the City's ordinances and regulations, Storm Water regulations, California Health and Safety Codes, and provisions of the California Model Codes and San Diego Municipal Code; investigate and resolve inspection issues; provide technical information to builders, contractors, engineers, designers and the public; prepare reports and memorandums; utilize computer software for training and scheduling purposes; train and evaluate the work performance of subordinates; develop policies and procedures; and perform other duties as assigned.
800
61 Jim Reynolds
Senior Combination Inspector
Licenses and
Certifications
x ICC Certified Building
Inspector
x ICC Certified
Combination Inspector
Background
Jim is an accomplished combination building inspector with over 30 years of experience. He has experience inspecting a wide range of different project for several jurisdictions throughout the San Diego area.

Jim is a dedicated professional with strong organizational skills, who is detailoriented, conscientious, and thorough. Thrives in a fast-paced and dynamic work environment. All while maintaining a positive working relationship with peers, management, and customers. Dependable and capable of providing leadership with strong decision-making skills. Proven ability to adhere to the established procedures of the jurisdiction.

Select Work Experience
True North Compliance Services, Inc.

Combination Building Inspector
Jim serves as True North Compliance Services senior building inspector. He conduct Field Inspections of all building aspects on Residential/Commercial Structures (TI, Parking Garages, Tilt Up, ADA and Multi Family) to determine compliance with (2019 CBC, CPC, CMC, 2017 NEC Code) and other adopted jurisdiction ordinances.

Interpret/ Enforce Adopted City Codes & Ordinance, Review Plans, Calculations & Specifications, Coordinate & Schedule Daily Inspection Assignments. Provide Technical Support to Staff/Contractors/ Clients, Trouble-shoot & Investigate Complaints of Code Violations. Manage and Maintain records/logs/ reports & other documentation, Issue Violations and Corrections.

City of San Diego
Senior Building Inspector
Conducted field inspections of industrial, commercial, and residential buildings during various stages of construction and remodeling. Performs field review of plans and specifications. Maintains records and prepares appropriate paperwork., correspondence, records, and reports. Successfully resolves disputes between building division staff and developers, contractor, architects, engineers, and the public.

Coordinates final inspections with other departments and agencies.

City of San Diego
Combination Inspector II
Inspect residential structures including multi-family units and mobile homes for compliance with all applicable building, electrical, mechanical and related codes; Checks and enforces field conformance to approved plans; Checks field conditions and enforces compliance with zoning laws applicable to residential and accessory structures; Investigates complaints of code violations and inspects appliances for conformance with applicable regulations; Obtains evidence for use in building coderelated court cases; Prepares reports and correction notices; Reviews construction, repair, replacement, installation, and repair plans, and inspects sites for practicability of plans; Keeps records and prepares reports.
801
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Maria Angelica Mallari Maria Angelica Mallari
Permit Technician/Administrative Assistant
Education
x Associate in Science
(AS) in ArchitectureCollege of San Mateo.
x Associate in Science (AS)
in Business
Administration- College
of San Mateo.

Background
Maria provides administrative services for True North Compliance Services. She assists with clerical duties, filing, creating reports, assisting customers, and other plan check support duties. Maria is organized, hardworking, a quick learner and excels in a face paced work environment.

Select Work Experience
Pacific Sunwear
Sales Lead/Key Holder
Maria started off as an associate and was promoted as manager in October of 2020.

She would maintain a clean and organized inventory and curated displays of seasonal clothing and accessories. She anticipated customer needs and provided them with high quality service while upholding brand standards and values to ensure customer satisfaction. Maria meticulously handled POS system transactions which include credit, cash, exchanges/ returns and refunds to ensure seamless and accurate cash flow.

She also taught her coworkers to engage in great customer service to hit our daily sales goals.

Raksha International Office
HR Coordinator
Maria was given tasks to file, scan, fax, print, and/or email important documents. She created or booked special events or occasions for specific facilities. Organized paperwork for each employee and reached out to them for specific deadlines or important messages. Responsibly handled important payments or checks. Answered phone calls in a professional manner and communicated with other workers in different facilities to handle checks or other paperwork that is needed to be filled out.

San Mateo County Elections Division
Election Officer
Maria was trained as a student to set up and put back voting booths, signs, and flyers with other officers. She helped keep an organized line of citizens to register and walk them to their voting area in a timely matter. Made sure that citizens understood what is needed to be filled out and assisted them when needed or necessary. 803
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CITYMANAGER'SOFFICE Item No. 7
AUG(122022
I('f" City of South Gate

CITY COUNCIL

AGENDA BULL
DepartmentDirector:

For the Regular Meeting o'[: August 9, 2022
ent: Public Works
Cerv
SUBJECT: RF,JECTION OF ALL BIDS FOR THE SGPD HVAC INSTALLATION PROJECT, CITY PROJECT NO. 667-GEN
PURPOSE: The City issued a Notice Inviting Bids for the SGPD HVAC Installation Project.

All of the bids received were over budget and are recommended to be rejected. The South Gate Municipal Code requires that the bids be formally rejected by the City Council.

RECOMMENDED ACTION: The City Council will consider rejecting all bids received and opened on April 12, 2022, in the City Clerk's Office for the SGPD HVAC Installation Project, City Project No. 667-GEN.

FISCAL IMPACT: None.

ANALYSIS: The SGPD HVAC Installation (HVAC) Project is a part of the Capital Improvement Program and is budgeted in the amount of $65,000. The project entails replacing the HVAC System over the jail area. The scope of the project was required to be expanded during design which resulted in an engineer's estimate of $190,000 and budget requirement of $299,000, The HVAC Project was advertised for construction in the local press and trade publications. On April 12, 2022, the City Clerk's Office received three bids all of which were higher than the engineer's estimate and well over the project budget (See Attachment A). The table below provides a summary of the bids received. Staff is recommending that all bids be rejected. Under the South Gate Municipal Code Section l.54.475 (Rejection of Bids), the City has the right to reject construction bids at its sole discretion by City Council action. This right was further stipulated in the Notice of Inviting Bids (See Attachment B) which was a part of the construction bid documents.

No. Contractor Total
Engineer's Estimate $190,000.00
l Pacific West Industries, Inc. $325,900.00
2 Allison Mechanical, Inc. $330,300.00
3 F.M. Thomas Air Conditioning, Inc. $373,261.00
1 807
The budget requirement to proceed with the project based on the bids is $525,000, which is not recommended. An assessment of the South Gate Police Station's HVAC system identified several issues that warrant improvements systemwide, such as, upsizing the air-cooled chiller, replacing the boiler, providing chilled, hot water piping and air handlers. As such, the proposed FY 2022/23 Capital Improvement Program includes :tunding for the SGPD HVAC and Renovation Project to upgrade the HVAC system as recommended in the study. Staff will incorporate the subject HVAC Project in lieu of proceeding as a standalone project, to achieve an economies of scale savings.

BACKGROUND: The HVAC Project is a part of the Capital Improvement Program. It originally entailed replacing two AC units over the jail area, modifying existing HVAC services, providing horizontal fan coils, cooling and heating, providing supply/return air mains, laterals and installing programable microprocessor-based thermostat controls.

An agreement for design services was administratively awarded to EDA, Inc., in the amount of $9,900. During design, the scope of the project was augmented to include the following: (a) a third AC unit to solely service the Radio/Computer Server Room, (b) temporary relocation and resetting the equipment of the Dispatch Room, and (c) asbestos abatement of the ceiling area. This caused the engineer's estimate to increase to $190,000 and the total budget requirement to increase to $299,000. Design and construction documents were completed as of February 2022.

On February 22, 2022, the Notice Inviting Bids for construction was advertised in various trade publications, the City website and in the local press. On April 12, 2022, three bids were received in the City Clerk's Office. Pacific West Industries, Inc., was the apparent low bidder, with a bid of $325,900 (See Attachment C), which exceeds the engineer's estimate of $190,000.

The Municipal Code has requirements for rejecting bids. One requirement is that the bids be formally rejected by way of a City Council action. Another requirement is that the City furnish a written notice to the apparent low bidder at least two days prior to City Council rejecting the bids.

The Engineering Division issued such notice on July 14, 2022, to Pacific West Industries, Inc., (See Attachment D).

ATT ACHMENTS: A.

City Clerk's Bid Opening Results
Notice Inviting Bids
Bid Analysis
Notice to Pacific West Industries, Inc. Rejecting Bids
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Attachment A

CITY OF SOUTH GATE

CITY CLERK OFFICE

BID OPENING FOR
SOUTH GATE POLICE DEPARTMENT HVAC INSTALLATION PROJECT, City Project No, 667-GEN April 12, 2022, 11:00 a.m,
APPARENTLOWESTRESPONSIBLEBIDDER: 'ag'[3c. lDdd" :&iy*vv.t %<, 809
Attachment B
Office of the
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Carmen Avalos
City Clerk
Cly of Gate
8650 California Avenue. South Gate, CA 90280-3075 (323) 563-9576 Fax (323) 563-9572

THE CITY OF SOUTH GATE
8650 California Avenue
South Gate, California 90280

NOTICE INVITING BII)S
Sealed bids will be received at the office of the City Clerk, Cit5rof South Gate, California, until 11:00 A,M. on Thursday, March 31, 2022, and onthe sameday shortly thereafter,they will be publicly opened and read for the "SOTJTH GATE POLICE DEPARTMENT HVAC INSTAIiLATNON PROJECT, City Project No, 667-GEN" in accordance with the Specifications therefore. Bids must be made onthe forms provided for this purpose,addressedto the City Clerk, City of South Gate, marked "Bid For," followed by the title of the project andthe date and hour for submitting bids. Bids are required for the entire work asdescribed in the Bid Schedule and the Specifications.

A non-mandatory pre-bid job site visit will be held on Tuesday, March 15, 2022, at 10:00 A.M. The meeting will be held at the South Gate Police Department Station, 8620 California Avenue, South Gate.

The contract documentsmay be obtained at the City of South Gate Department of Public Works, 8650 California Avenue, South Gate, CA, 90280 for a non-refundable fee of $30 or requestedby mail for a non-refundable fee of $40. The documents are entitled: "SOUTH GATE POLICE DEPARTMENT H'VAC INSTALLATION PROJECT, City Project No, 667-GEN".

Bids will not be received unless they are made on a proposal form furnished in the Contract Documents by the City of South Gate. Each bid must be accompaniedby cash,certified check, cashier's check or bidder's bond, madepayable tothe City of South Gatefor anamount equalto at least ten percent (10%) of the amount bid, such guarariteeto be forfeited should the bidder to whom the contract is awardedfail to enter into the Contract. All bids shall bevalid for aperiod of 4 810
90daysafterCity'sbidopeningdate,nohtirithstanding anyawardof Contractby theCity to another bidder.

Bidswillnotbeacceptedfromcontractorswhoarenot licensedin accordancewiththe provisions ofChapter9,DivisionIII oftheBusinessandProfessionsCodeof the Stateof California. The Contractor shallberequiredtopossessacutrent"C-20 Warm-Air Heating,Ventilating and AirConditioninglicensefortheaforementioned at the time the contract is awarded. Attention is directedto theprovisionsin Section1777.5of theLabor Code concerningthe employment of apprenticesby the Contractoror any subcontrac'torunder him.

Attentionis directedto theprovisionsin Section1777.5 of the Labor Code concerning the employment of apprenticesbytheContractor o any subcontractorunder him. Pursuant to the provisionsofSection1773.2oftheLaborCodeofthe Stateof California, theminimum prevailing rateofperdiemwagesfor eachcraft,classification or type of workman neededto execute the contractshallbedeterminedbytheDirectorofIndustrialrelationsof the Stateof Californiawhich areonfilewiththeCityClerkof SouthGateandcopieswill be madeavailableto any interested party onrequest. Theseratesshall bethe minimum wage rates for this project.

Acontractor subcontractor shallnotbequalifiedtobidon,be listed in abid proposal, subject totherequirementsofSection4104ofthePublicContractCodeor engagein the performance of anycontractforpublicwork,asdefu'+edinthischapter,unlesscurrently registeredand qualified toperformpublicworkpursuant toSection1725.5. It is not a violation of this section for an unregisteredcontractortosubmitabidthatisauthorizedby Section7029.1of the Business and ProfessionsCodeorbySection10164or 20103.5of thePublic ContractCode, provided the contractor iSregisteredtOperformpubliCWOrkpursuanttO SeCtiOn 1725.5 at the time the contract is awarded.

BeforeaContractisenteredintowiththesuccessfulbidder, the bidder shall presentevidence in writingtotheCityClerk,CityofSouthGate,that he hasa current combinedsingle limit liability policywithaggregatelimitsforBodilyInjuryandPropertyDamagein the amountof one million dollars ($1,000,000).

No contractoror subcontractor maybelistedon a bid proposal for a public works project (submittedonorafterMarch 1,2015)unlessregisteredwiththeDepartmentofIndustrialRelations pursuant to LaborCodesection1725.5[withlimited exceptions from this requirement for bid purposesonlyunderLaborCodesection1.771.1(a)].No contractor ot subcontractor may be awardedacontractforpuMicworkonapublic works project (awardedon or after April 1, 2015) unlessregisteredwiththeDepartment of Industrial Relations pursuant to Labor Code section 1725.5.Thisprojectissubjectto compliancemonitoring and enforcementby the Department of Tndustrial Relations.

AttentionisdirectedtoGovernment CodeSections4590 and14402.5 permitting the substitution of specifiedandapprovedsecuritiesfor contract retention of funds. All such securities shall be subjecttothereviewandapproval oftheCityAttorney for the City of SouthGate. The successful bidderwill berequiredto furnishapaymentbond in an amount equal to one hundred percent (100%)of thecontractprice,afaithfulperformance bond in an amount equal to one hundred 811
percent (100o/o) of the contract price and said bonds 'shall be secured from a surety company satisfactory to the City Attomey for the City of South Gate.

The City of South Gate resersres the right to reject any and a![1bids or delete portions of any ana all bids or waive any informality or iz'regularity in the bid or the bid procedures and shall be the sole judge of the bids received.

If any interested person seeks additional information regarding this Notice Inviting Bids on the proposed Project, please contact Emilio M. Murga, Project Manager, during regular business hours of the City of South Gate, 7 a.m. to 6 p.m., Monday through Thursday at (323) 357-9614 or by email at [email protected]
Notice given this 22ndday of Februa7 2022.

By order of the City of South Gate.

CarmenA-vfflo-s,Ct!'?6t'Q
City of South Gate, CA
812
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:4' b :NA iGl al !dd mW ipUM W[ W' 'am 4ffl )/ i f_0 tMY Wfi W !!D!SaRlnlal' 'BJ!11J 'U 'MI'lJVFIMRR} 'ffilF6NID O J iffi i'U NIB 31u it k .Q1:EM s 08 J J A s W15n IRffi.ic! Th $11E XBvi(] W !('NFn.F!RICP. mn ;Ejl II rsi m'. 1 Furnish all materials, equipment,
tools, labor and incidentals as
required by the Specifications and
Contract Documents, to abate and
remove asbestos per Contract
Documents and Exhibit A.

Procedure 5 Asbestos Clean-up
Work Plan and Asbestos and Lead
Paint Survey.

LS. 1 5 go,ooo.ao S go,oaa.oo S 170,00a00 S 170,000.00 S 80,C100.00 S 80,000.00 S 160,650.00 S 160,650.00 S 136,883.33 S 136,883.33 5 160,650.(10 S 160,650.00 2 Fumish all materials, equipment,
tools, labor and incidentals as
required by the Specifications and
Contract Documents, to install
HVAC system and all other items
that are reqriired per Contract
Documents and Plans.

LS. 1 5 10a,OOO.Ci0S 100,000.0(I !) iss,gaa.ao S 155,'100.00 S zsa,aaa.ao S 2!%l3aa00 5 212,61l.aCl S zrz,su.oo S 2C16,27C1.33S 206,270.33 S 212,611.00 S 212.611.CIC1 TOTAL-> 9 I!)0,000.00 9 azs,900.00 S 330,300.00 6 373,261.00 9 343,153.67 g 330,300.00 0 I
City of South Gate - Public Works Department - Engineering Divisioon So. Gate Police Dept. HVAC Installation Project, Project No. 667-GEN 7/7/2022C:%users}emurgalDocuments%Copyof BidAnalysisSGPDHVACInstall. Proj. 040922b 813
0,SOU7-, Attachment D
Ci of South Gate
8650 CALIFORNIA AVENUE, SOUTH GATE, CA 90280-3004 Tel: (323> 357-9657 Fax: [3231 563-9572
July 44, 2022
Robyn Marquardt
Vice President
Pacific West Industries, Inc.
4051 E. La Palma Avenue, Suite A
Anaheim, CA 92807
Dear R. Marquardt,
Rejection of Bids: SGPD HVAC Installation Project, City Project No. 667-GEN, Please be informed that the City intends to reject all bids for the SGPD HVAC Installation Project. It has been determined that a new HVAC renovation project involving the entire SGPD Station will be pursued instead of just the renovation of the SGPD HVAC in the Jail Wing Area.

The item rejecting all bids for the project will be brought before the South Gate City Council at its regular meeting of Tuesday, August 9, 2022.

We would like to thank you for your effort in providing a bid for this project and hope you will consider bidding the larger upcoming project.

Should you any questions, please contact me at (562) 505-1001 or by email at [email protected]
Sincerely,
Emilio M. Murga, . .

Consultant Project Engineer
814
CITYMANAGER'S OFFICE Item No. 8
AUOl)2 2022

4.o4€) Ar- City of South Gate

CITY COUNCIL
AG-ENDA E3NLL
For theRegular Meeting of: August 9, 2022
Originating Department: Office of the City Clerk
City Clerk:

Yodit Glaze Chris'fe/
SUBJECT: APPR VAL OF CITY COUNCIL MEETING MINUTES
PURPOSE: To historically preserve the events of the City Council Meetings.

RECOMMENDED ACTION: The City Council will consider:

A. Approving the Special Meeting minutes of May 9, 2022 B. Approving the Regular Meeting minutes of May 10, 2022 C. Approving the Regular Meeting minutes of June 14, 2022 D. Approving the Special Meeting minutes of June 28, 2022 E. Approving the Continued Regular Meeting minutes of July 14, 2022 FISCAL IMPACT: None.

ANALYSIS: The minutes are provided to the City Council on the Wednesday prior to their regular business meeting. Amendments should be provided to the City Clerk's Office within 24 hours of a City Council Meeting so that verification of the record and corrections are made accordingly. A revised document will be provided to the City Council prior to the Meeting.

BACKGROUND: The minutes typically describe the events of the meeting and may include a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues.

ATTACHMENTS: City Council Minutes
1 815

CITY OF SOUTH GATE

SPECIAL CITY COUNCIL MEETING

MINUTES
MONDAY, MAY 9, 2022
CALL TO ORDER Al Rios, Mayor called a Special City Council meeting to order at 4:31 p.m.

ROLL CALL Sonia Guerrero, Recording Secretary
PRESENT Mayor AI Rios, Vice Mayor Maria del Pilar Avalos, Council Member Maria Davila, and Council Member Gil Hurtado; Gregory Martinez, City Treasurer, Interim City Manager Chris Jeffers, City Attorney Raul F.

Salinas
LATE Council Member Denise Diaz arrived at 4:49 p.m.

CITY CLERK The City Council:
a. Interviewed 9 applicants, l applicant withdrew her candidacy for the vacant elected City Clerk position; and
b. Possible appointment of a qualified applicant or provide additional direction to staff.

Mayor Rios asked if anyone in the audience or zoom wished to speak on this item.

Virginia Johnson is wondering if tonight's appointed position will require anything more than being 18 years old and a South Gate resident. Asks if duties will be managed by city staff or the city clerk and wondering is any or all the candidates are allowed to be voted by the city and if it is allowed by the city or the people.

Cindy is hoping that Council takes in each candidate and not just one aspect because no matter who they pick she understands that they will be scnitinized and attacked for it. She hopes they stay strong and pick the right person for the job and wishes the Council luck.

Mr. Dominguez would like to know if the chief is present because he must protect the people and believes he should be sent home. He also defers his recommendation to Virginia Johnson; he believes she would make a good recommendation. Asks the Council to pay attention to her recommendation and wishes the best to the applicants.

Having no one else come forward, Mayor Rios closed the audience portion.
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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
City Manager Jeffers let everyone know that the City Clerk's Office did reach out to confirm with all the applicants their availability and set them up with estimated time frames. Explains that the police chief is not present.

Council Member Hurtado explains that this position is just to cover for the remainder of the election year. Although it is an appointed position the salary and benefits package doesn't change and asks the city manager what that monthly package would be.

City Manager explains that this person will fill the position for the remaining term which expires approximately in November and the person will be entitled to the compensation of the City Clerk's Office. Total compensation, salary, and benefits is about 12,000 a month.

Council Member Hurtado says that there are a lot of responsibilities that are highly consequential if they are not adhered to. Explains that the state changed the laws regarding elections and asks if that is still the responsibility of the city clerk.

City Manager explains that the City Clerk's Office has some aspects of the election process, but they are not responsible for running the election or monitoring it or setting up polling places.

Council Member Hurtado explain that it is an elected position so there is no oversight from the city manager or council members. Council Member Hurtado asks if there is anyone with prohibition of anybody who gets appointed today for them to hold another position.

City Manager says that there is no prohibition.

Questions asked to candidates:
1 , Tell us a little bit about yourself.
2 . What kind of work have you done in the community?
3 . Biggest strength and biggest weakness. Do you know what the city clerk does and how would you go about learning the role? 4 . What drove you to apply for this job?
5 . If Measure CC doesn't pass, are you going to run for city clerk? 6 . Anything that you would like to add to help with the selection process.

Frank Casillas says he is an amateur musician who is interested in religion and government. He thought this was the perfect opportunity to get involved with government and get some experience especially because he would like to run for the Office of City Clerk. He hasn't done much work other than community service, working at the library, other than that he has been working in retail and uber.

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
Council Member Hurtado asked about the sixty liours of community service that he indicated he had. Mr. Casillas explains that it was the Lynwood Community Service Work Yard says they did not have a program for high schoolers back then and he mainly helped by putting things in folders and doing other simple paperwork. For the library it was mainly stocking shelves and making sure everything is correct. He has an AA in commercial music.

Council Member Hurtado asked for clarification on what that is. Mr.

Casillas explain that this is more for people who work events such as conventions and expos and that he also worked at NAM (Northern American Music Merchants Expo) in Anaheim for two years as well as instafest.

Councilmember Davila thanked Mr. Casillas for being here and being interested in being appointed asks which high schools he attended. He went to Farad High School and was la'iown for being a higher achieving student and keeping things in order. Councilmember Davila asked if he has worked with other people, he says only at his retail jobs of community service because with {Jber it was by himself.

Vice Mayor Avalos asked what his biggest strength and his biggest weakness is. His biggest strength is that he can learn anything if he puts effort into it and his biggest weakness is that he is shy but at home it is procrastination.

Mayor Rios asked what lead him to apply for this job and what propelled him to want to take on this position. Mr. Casillas explains that he has always been interested in a government position because he realized tliere wasn't much else going for him in working retail forever and music is difficult to get into the big business. He says government is also difficult to get into, but he has always been interested in it since high school and he also sees a lot of things that can be improved, and he would like to make things better. He would also like to make sure things get done with honesty and he wants to make his community a better place.

Councilwoman Diaz thanked him for applying and says that this position is important because sometimes meetings run late and they have high expectations for the person who is going to apply to the position, she continues to ask about what he has done in the community. Mr. Casillas explains that as of now he has not done anything grand because he is starting to get involved with the city before he was focused on getting a degree and getting a good job. Now he is trying to get involved with the community because he wants to make a positive change. Although it would be his first time as a clerk, he believes he would be a great candidate and would organize the workplace. He mentions that he got name called at one of his stores because of how well he serviced the customers.

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
RECESS
Council Member Hurtado comments that although he says he is shy he doesn't show it. The council member asked what music he plays.

Mr. Casillas explains that he must sing and perform which is why he is good at hiding it. He plays more rock style but what he likes and would like to learn is jazz, blues, and classical music.

Council Members thanked him for his time, and they continued to the next interviewee.

The City Corincil recessed at 4:50 p.m., and reconvened at 5:26 p.m., with all Members of Council present.

Stephani Galvez is a long-time resident of South Gate and went over some of the schools she attended growing up. Explains that her interest in the community began summer 2020 when there were a lot of social movements that were happening due to the pandemic. This helped her understand that if she wanted to see change, she would have to be a part of it. She has a bachelors in sociology and a minor in political science, she also obtained her legal studies certificate. Her long-term goal is to become an attorney and give back to the community.

Councilmember Diaz asked her what she has done in the South Gate community. Stephani Galvez explains that she has been on the school board, was apart of the meetings and it is also where she was first exposed to budgets and learned about the flow of money. Recently she has been working with the South Gate educational center she is a writing tutor there and this position has coru'iected her to the students in the community.

Councilmember Hurtado says that in her application she indicated that she understands that people have opinions about what is going on right now but rarely make their voices heard. Councilmember Hurtado says he doesn't recall her coming to a council meeting and asks if she has made her voice heard in any other way. Ms. Galvez clarifies that like other members she is apart of the South Gate Police Scanner and has seen that platfornn grow with residents who discuss the issues going on in the city.

Explains that her biggest weakness is that she tends to say yes, she takes on a lot and has a lot of responsibilities because she wants to be apart of making that difference. Her biggest strength is her interpersonal skills, she loves talking to people and talking to people in the community. That is one of the reasons she finds her writing position at the community center so fulfilling.

Councilmember Davila asked if Measure CC doesn't pass is she thinking of running for city clerk in the future. Ms. Galvez responds that she is defiantly considering it.

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
Mayor Rios asked how she would handle the position and what she is looking forward to. Within her first thirty days she plans to develop a relationship with everyone that works in city hall, and she also plans to understand the responsibilities that come with the job. She understands that with any new job opportunity there is a leaming curve, and she plans to learn and ask if she has any questions. She will really make sure that she is fulfilling this position to the best of their abilities.

Councilmember Hurtado has a question regarding two cornrnents that got his attention. The first one is that she is on Facebook and the second regarding the residents not being aware of what is going on. He says combining the two there is a lot of misinformation going around.

Councilmember Hurtado asked her how she would handle all the miss information going around. She believes that the best way to combat misinformation is that they can get the information. She does recognize that the South Gate city website is being updated so, when it comes to issues that are constantly brought up by the community or the residents that is something they should be finding ways to get that information to the residents so that they are being heard. Goes over her experience and her qualifications. Thanked, them all for there time and consideration and wishes them luck in choosing a candidate.

Yodit Glaze goes over her background she is a mother and a grandmother and has been a resident for a little over 25 years. They have a business located in South Gate. She and her husband have founded a non-profit in this city for breast cancer survivors and it has become for anybody that is fighting cancer. They provide resources and checks for three months during people who go through their chemo, radiation, and surgery. She also started to get involved with the city through the Pink Patch Project and got to know Darren Arakawa. This is the beginning of her getting involved in the city. She also volunteered with the police department by selling patches and joins them for all the holiday drives, also involved with the CAC, and the youth commission.

Councilmember Hurtado asked what unforeseen circumstance made her start the non-profit. She explains that she is a breast cancer survivor and was a social worker, she worked at the county welfare office for 19 years during that time she was off for a year. Councilmember Hurtado says that she indicated she would bring piece of mind to this position, he would like to la'iow how she plans to do that. Mrs. Glaze explains that she has no political agenda, and she understands that it can be difficult to bring in someone who provides stability and trust. She feels she has not had any conflicts or been on social media or any back and forth. She feels she is professional enough to not behave that way. Her biggest strength is saying yes, people need to feel as if they can count on you to do something. She feels that everyone that comes across her feels that they can count on her.

Her weakness is that she works a lot, she is known to work twelve,

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
fourteen, sixteen hours a day, in the morning she is ready to go and must get things done no matter what.

Councilmember Davila asked her what schools she attended. She went to Loma Vista Park Avenue and Bell High and graduated in 1993. It wasn't until her first born tliat she moved to South Gate. She also stated that she would run if Measure CC did not pass. She believes she can represent and be there for the community, she believes they should get as much information as they can.

Mayor Rios asks what skills she would be able to bring to the position and referees to some of the skills she has listed. She has wonderful customer service skills and would like to make every person she comes across feel special. She worked for the county for 19 years and has a flower shop, it is her drive, and will that want to make where she is work. Her goal is to have her city move forward without much negativity and believes she can remain neutral. She would like everyone to know that when she survived, she thought God kept her alive for a reason and her priorities changed. Her urge to help others became so much bigger than just her and that's what she lives for. She has developed her business to run on its own and she plans on being there and to have the people trust in her to do everything.

Thanked everyone for being present and wishes the Councilmembers luck.

Jovaru'ia Laborin was born and raised in the City of South Gate, attended Stanford Elementary, South Gate Middle School and South Gate High School. She has worked in construction; it was difficult for her to get a job as a woman but now she is one of the best project managers. She worked for two of the biggest companies in the U.S, one of the biggest things that she brought to the table was change and saving money. One of her biggest accomplishments is the construction of Star Wars land in Disneyland and she over saw the construction in Florida. She is the mother to three children, and they all attend local schools and is active as much as possible. She has been involved with the community for two decades they have a youth program that advocates for crimes against women and started reaching out to schools to bring in more mental health awareness.

Councilmember Diaz says she briefly touched on the work she has done in the community. She has been involved with a lot of community service, she helps parents with children who were involved in gangs and drugs from there she was involved with comunidad en action, also with police department. Currently with the pandemic she was bringing back resources to the community, she delivered food to the Thunder Villas and throughout the city. The candidate explains that she is still thinking about running for city clerk because she has seen everything the council members have gone through. Her biggest weaknesses are that she is overly critical of herself, and she overthinks. Although things may work out, she still goes back and thinks what she could have done to do things better, but

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
RECESS
she is working on it. Her biggest strength is her honesty, hard work, dedication, and love for her community this gives her the drive to be better each day. It has also taught her how to take in everything negative that has come towards her to be stronger, better leader, and resident to contimie to represent her community with respect. If she was chosen as city clerk, she would depend on the staff to guide her, she recognizes that she does not know what it takes to do the job right, but she knows it is an important role to fill.

Councilmember Hurtado stated communication is important to have with the cornrnunity and would like to know how she plans to communicate with the community and asks how she sees herself dealing with this environment and still having to do a neutral job. She says her family has been threatened and there have been pictures of her posted on social media, it did bother her because her family was mentioned, and she lets it go because at the end of the day she is here to represent and support her community and the staff.

Mayor Rios thanked her for her involvement and asked her what skill she brings to the table. Being in construction she learned how to prioritize her time and how to work in team to support each other and having an opendoor policy. Being bilingual is another strength because she can communicate with the community in both English and Spanish. Mrs.

Laborin explains that she can be respectful with people because she is there for the community, and she will do her best to represent the community and her family the best way possible.

The City Council recessed at 6:16 p.m., and reconvened at 6:22 p.m., with all Members of Council present.

Rubidia Lopez is a mother of two, works in business and has no background in politics. She has been involved with the youth program and volunteered during the pandemic to distribute food. Is unsure if she would like to run for city clerk, she has not had any experience in politics and if she was appointed to this position, it would help her decided if she should run or not. Her biggest weakness is that she overextends herself, she takes on more than she can. Her biggest strength is that she can get through it, she works with it, and she is organized. Eventually she gets it done.

Councilmember Davila asked if she knows the role of the city clerk and how would she go about learning the role. She stated the responsibility for city clerk is administrative experience, customer service, presentable, and supporting a team player.

Councilmember Hurtado indicated that in her application she stated that she has moved back and forth between cities. She has been back in South Gate for six months and Councilmember Hurtado would like to know why

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
the back and forth. She explains that when she was little her parents split up and she was going back and forth, her father lives in South Gate, and she lived with her mom. Essentially, she never left she was always here involved with the youth programs and cheerleading, football, baseball, softball, and she does plan to stay here. Her daughter goes to South Gate High, and she had to get a pemit and doesn't want to go through that again. She does plan on staying here and making this community permanent. Councilmember Hurtado asked her how she would deal with her subordinates la'iowing more about the city clerk position because she is the boss. She would not take it as her being a boss, she would be there equal, and she would be learning about the role from the other people who are in the office.

Mayor Rios asked her what propelled her to take on this position and what would her approach be if she is appointed to the position. She applied for this position because she has read and seen all the attacks that the councilmembers face and she would like to come in with a neutral mindset, she would like to improve and be there for the community. Her approach to the position would be leaming, getting support to better serve everybody in the community.

Councilmember Hurtado would like to share that he does not recognize three of the candidates here and feel it would be unfair to not disclose this information. He is familiar with the candidate Yodit Glaze, Jovanna Laborin, and Rubidia Lopez. He thinks it is important for some of the people to understand that they run into residents, and it is important that they do know that Jovanna Laborin and Rubidia Lopez are involved in the youth program that he is President of. Expresses that because of today's political climate he thinks it is best to let that be known. He is not asking others to do the same, but it is important to be transparent.

Mayor Rios thanks Councilmember Hurtado for sharing that.

Vice Mayor Avalos agrees with Councilmember Hurtado that it is important to be transparent. She does not personally know any of the candidates, but she says that there are some candidates that she recognizes from the community such as Jovanna Laborin and Yodit Glaze.

Everybody else she doesn't know but they are here to pick the best candidate to fill tis position for the community.

Councilmember Davila agrees with Vice Mayor Avalos, she expresses that they have all been involved in the community and it is possible that they have ran into some of the candidates. She reiterated what the Vice Mayor said about picking the best candidate who is respectful, ethical, and trustworthy.

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
Councilmember Diaz shares the same sentiments, and she only la'iows Yodit Glaze, she has bought some flowers from her shop. She thanked all the applicants that applied and says her expectation is to give back to the people the community that is going to raise their family or their kids.

City Attorney Salinas would like to add to there comments, he explained that there is no prohibition against interviewing some one or considering them for this position just because they are a part of an organization, they are a part of as well. Appreciates them sharing any connections they might have to the candidates, and he believes tliere is nothing that precludes the five council members from participating in this process.

Yesenia Martinez was born and raised in South Gate attended San Miguel Elementary School and Soutlieast High School. Went to UC Irvine where she got a degree in political science and sociology. She has over eight years of administrative experience in both public and private sector, she currently works in the private sector. She does administrative support for a commercial real estate firm; her experience is very relevant to this position she has done administrative support for a non-profit law firm and one of the service areas was South Gate. She is a first generation who graduated college and was born to two working immigrant parents. For the last ten years she was living in Orange County because she went to college, but she moved back, and her permanent residence is South Gate, and she has been trying to reconnect with the community. She recently went to the cuidate exhibit that was put on by the South Gate Museum about mental health, she also went to the earth day river clean up, and she volunteers with Assemblymember Christina Garcia from a neighboring district with the toy drives, and food drives for Thanksgiving and Christmas. In Orange County she did work as an administrative support for the Latino and Muslim organization that bring pop up projects to unite both communities.

Last year she coordinated the canvassers for the mobile vaccine clinic, and they brought vaccine to under vaccine zip codes in Orange County. She would hand out instruction manuals and located target areas. Explains that giving back to the community is important for her and one of her priorities. Was a congressional inter for Congresswoman Loreta Sanchez.

She is currently undecided on whether she is going to run for city clerk.

Her biggest strength is her ability to adapt she has been in different environments and positions so her ability to adapt herself in all those scenarios. She always makes sure to inform herself and be involved with the community and build a community. She understands that the City Clerk's Office is like the liaison between the community and the city council, the process passports and process public request. Her approach if appointed would be that she would take inventory of what everyone does and how they do their duties. She would also try to find ways to improve processes, one of the things she learned coming from the public to the private sector was administrative skills are transferable which is why she can help improve some of those duties and learning from each other.

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
RECESS
Councilmember Hurtado refers to some of her experience with data collecting and asked lier to explain this further. She explains that it was a summer internship she did as an undergrad she was a data collector where they would go into the community of Orange County to catch instances of wage theft. Her favorite part of this is that she was able to talk to people and understand their experiences.

Mayor Rios asked what she aspires to be when she got her degree. She would like to work closely with policy there are a lot of issues she is passionate about and would like to contribute to making a change. Mayor Rios asked what triggered her to apply to the City Clerks' position and why she was interested. She explains that she thought it was a good opportunity because she was interested in administrative services and believes it would be well within her scope where she has some knowledge.

She would like to add that she likes backpacking and hiking that is also part of the reason she ended up at the Earth Day Clean Up.

Brenda Moran Garcia cancelled and will not be interviewed today.

The City Council recessed at 6:55 p.m., and reconvened at 7:17 p.m., with all Members of Council present.

Erika Nunez has been a resident for over 20 years and is a single mother.

Has over 25 years of customer service experience and has worked in the private sector for corporate American and small family-owned business.

She is bilingual and can read and write in Spanish, she has a degree in Business Management and has no experience in politics, but she is interested in the opportunity. She would like to be given the opportunity to work for the city clerk so she can help her community and the residents of South Gate. Unfortunately, she has no experience in working with the city because she is a single mother, and she was providing for her daughter but now that her daughter is older, she would love to get involved and give back to the community. She attended downtown business magnet high school and went to ELAC did not finish because she got married but later, she returned to school, and she got her bachelor's in business management. She has not considered if she will be running if Measure CC doesn't pass but it is something she will look into. Her biggest strength is that she is a team player, working in corporate America she has learned to work well with top managers. She also works well under pressure. One of her weaknesses is she never says no, if a person needs help, she will go above and beyond to help that person. The city clerk make sure files and records are in order, they provide customer service for the residents and send them to the right departments.

Councilmember Hurtado says giving information to the public is important and unfortunately some people get their information from social

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
media and believe it is true. He asked how she would deliver information to the public. She would start by doing research and going to the main source (staff), she has a lot of time and doesn't mind spending time doing research. Councilmember Hurtado explained that although tis is an elected position, they must make sure that they are not political in this position. Sometimes accusation is thrown out there and Councilmember Hurtado asked if she is ready to deal with that. She explains that she is ready to deal with this and in the private sector there is a lot of criticism, and you must remain neutral because you are there to do a job.

Mayor Rios commends her for being a single mom and finishing her degree. He also asked what triggered her to apply for this position. She had been looking at her daughter who was involved with Mayor Garcetti's youth program and she was very excited. If she doesn't get this job she will still volunteer with the community. She would like to share that she loves living in South Gate and running in the park. She thanked the council for their time.

Crystal Tapia has been a resident for about 14 years, and she always wanted to live in South Gate because of the community. Professionally she has 15 years of experience in records management she worked for the Lynwood School District, she is a District Records Technician and is responsible for student records. Also responsible for responding to subpoenas and public records requests. In May of 2021 she earned her B.A. in advertising and public relations. She is involved with the CSEA, an elected communications officer and responsible for cornmunicating with the members for the monthly chapter meetings.

Mayor Rios asked what CSEA is. It is the California School Employee, and she is responsible for providing the newsletters, informing them of benefits, rights, and other information that they are providing for the employees. Many years ago, she was very involved with girl scouts and the AYSL but now her daughter is a teenager. This is what she has done up to now because she has been pretty involved with the City of Lynwood because she works there and that is where she is employed but given the opportunity here she would be involved with the City of South Gate. She attended school in the valley and went to Dominguez Hills where she got her Bachelors'. If Measure CC doesn't pass, she would consider ninning for city clerk, but she would have to inform herself more. Her biggest strength and weakness are she likes to have things organized and sometimes it spreads to others, and they may not like it, but she is always welcome to receive feed back if her method is not the best way of doing things. Being organized has helped her in her current position because when she first started there was no system put in place and she helped established an organized archive of the student record. This has not been finalized because it is still being developed. She did read about the responsibilities of the city clerk and one of the things she noticed is that

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
they are responsible for records management which is something that she does. Although she understands it is different from keeping records at her current position, she hopes to get tips from a previous city clerk. If there is any training, she can get to prepare her and reaching out to other city clerks in neighboring cities to help her succeed in this environment.

Councilmember Hurtado asked if she holds one position or two. She clarified that she holds two positions one as a records manager and the other as a communications officer. Councilmember Hurtado asked if she is prepared to deal with the criticism that might come from this position. She is prepared and understands that she cannot satisfy everyone and has an open book policy when it comes to being in public office. She was interested in this position because it is a small school district, and the district doesn't have the budget to expand the budget. She saw this as an opportunity to grow and as a steppingstone for her. She would like to thank the council for the opportunity, and she thinks she expressed herself in a way that they understand and wants to expand and help the Latino community grow. She wants people to come to the City of South Gate and be happy that their kids go here and live in the community.

Maria Claudia Tinajero lives in South Gate, went to school in South Gate and her children live in South Gate. Is currently working for Five Key Schools in partnership with San Francisco sheriffs, they started off in San Francisco and she works at Boyle Heights Technology Youth. She is the operations manager there, she is responsible for keeping the youth and staff here. She has not been involved in the community because she hadn't thought about it, but she has been involved in the park with the youth and parents and helping wherever she can. If Measure CC doesn't pass, she will run for city clerk. She attended Victoria Elementary, Junior High and South Gate High School. Her biggest strength is her communication skills.

Her weakness is not having communication it creates a battle between departments and people. Says we all need to work together to get things done. The city clerk position does a little bit of everything, she is always the first one in and last one out. If she must take work home, she does to get ahead and she doesn't mind coming in early or leaving late.

Councilmember Hurtado has a follow up question, he would like to know what she does at the park and what program? She explained that her kids play baseball, and she would help, they would have end of the year barbeques and get the trophies ready for the kids. Her daughter was a part of the South Gate teru'iis team, and she also helped with that.

Councilmember Hurtado points out that in her application she put down that she trains staff and would like her to elaborate on that. When she gets new staff members, she shows them around and what they do. Some of the people they help have probation officers, are homeless, or come from

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
broken homes. She must train staff how to talk to them and refer them to counseling and other services that tliey might need. They cannot take measures into their own hands because everything is a case-by-case situation.

Councilmember Davila asked what a Five Key School is. She explained that it is a charter school that started out in San Francisco, and it is under San Francisco Unified.

Mayor Rios congratulated her efforts to have her children graduate high school and would like to know what motivated her to apply for the position because she is not involved politically. Explains that it is something new, she believes that she can do it, she is not afraid to ask questions, she is not shy and not afraid to say no either. Explains there is a proper way to talk to people, like she says communication is the key. She brought folders that include copies of her resume, references, cover letters, and letters of recommendation that they can look at.

Mayor Rios brings it to council.

Vice Mayor Avalos thanked all the candidates for coming. She would like to take in the information and decide on another day. She believes that the candidates deserve that kind of respect.

Councilmember Hurtado agreed with Vice Mayor Avalos, and he was very impressed with the candidates. He would like to have a window.

Mayor Rios clarified that they have to decide before May 30'h and they have another council meeting.

Councilwoman Davila reminded everyone that she will not be in town on the 19fh and 20"1 she will be back on Monday. Asked if they can put it as an agenda item.

City Manager said that they can put it as an agenda item. They should separate a time especially with all the agenda items they might want to look at a special meeting earlier or later to get both tasks down because he knows that they have items they need to get to on the 24fh. He wants to make sure because he doesn't know how long it is going to take the deliberation process.

Councilmember Hurtado believes he will be ready by next week.

Vice Mayor Avalos agrees with Councilmember Hurtado.

City Manager will search for a date next week and then reach out and if anything comes up, he would like the Councilmembers to reach out.

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SPECIAL CITY COUNCIL MEETING MINUTES OF MAY 9, 2022
Mayor Rios suggested that the council should start organizing their top candidates so that when the meeting comes, they can see if they are in alignment to narrow the field so that they can be most productive at that meeting.

Vice Mayor Avalos thanked the candidates for coming to be interviewed and for applying.

Councilmember Diaz also thanked the candidates, and she believes it is an important time in the city for a city clerk.

City Manager explained that the City Attorney is suggesting recessing this meeting to the 17th at 5:30 if that works.

The City Council recessed the meeting to May l 7'h at 5:30 p.m. for consideration of item lb.

ADJOTJRNMENT Council Member Hurtado unanimously adjourned the meeting at 8:06 p.m. and seconded by Vice Mayor Avalos.

ROLL CALL: Council Member Diaz, yes; Council Member Hurtado, yes; Council Member Davila, yes; Vice Mayor Avalos, yes; Mayor Rios, yes
PASSED and APPROVED this day of 2022.

ATTEST:

Al Rios, Mayor Yodit Glaze, City Clerk

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829

CITY OF SOUTH GATE

REGULAR CITY COUNCIL MEETING

MINUTES
TUESDAY, MAY 10, 2022
CALL TO ORDER Al Rios, Mayor called a Regular City Council Meeting to order at 6:39 p.m.

INVOCATION Bishop Ismael Martin del Campo, Empower Apostolic Assembly Church

PLEDGE OF
ALLEGIANCE Susan Janer, Past Azalea Queen & Centennial Committee Member ROLL CALL Sonia Guerrero, Recording Secretary
PRESENT: Mayor Al Rios, Vice Mayor Maria del Pilar Avalos, Council Member Maria Davila, Council Member Denise Diaz, and Council Member Gil Hurtado; City Treasurer Gregory Martinez, Interim City Manager Chris Jeffers, City Attorney Counsel Raul F. Salinas
PROCLAMATIONS The City Council issued a Proclamation declaring May 2022 as Wellness and Mental Health Awareness Month.

PROCLAMATIONS The City Council issued a Proclamation declaring May 3, 2022 as National Teacher Appreciation Day and May 2-6, 2022 as National Teacher Appreciation Week.

PROCLAMATIONS The City Council issued a Proclamation declaring May 15-21, 2022 as National Public Works Week.

MUNICIPAL CODE The City Council conducted a public hearing and unanimously waived the reading in full and introduced Ordinance No. 2022-04-CC creating Chapter 1.39 (Military Equipment Policy) to Title l (Administration and Personnel), of the South Gate Municipal Code to make necessary determinations required by Assembly Bill 481 by motion of Council Member Hurtado and seconded by Council Member Davila.

Roll Call: Council Member Diaz, yes; Council Member Davila, yes; Council Member Hurtado, yes; Vice Mayor Avalos, yes; Mayor Rios, yes Darren Arakawa, Chief or Police presented the staff report for this item.

Mayor Rios opened the public l'iearing and asked if anyone in the aridience or zoom wishes to speak on tliis item.
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REGULAR CITY COUNCIL MEETING MINUTES OF MAY 10, 2022
4 MUNICIPAL CODE
CONT'D Mario Dominguez, asked aborit the funding for the equipment, training and liow are the weapons distributed.

Seeing no one else come forward, Mayor Rios closed tlie priblic hearing.

Chief Arakawa explained that the Department was able to purchase a few pieces of equipment from the 1033 program (Law Enforcement Support Program). He continued to explain the various weapons and the qualification of the officers on a quarterly basis.

Council Member Hurtado stated that the criminals have more weapons than the officers and we need to take action to protect the officers on the street.

COMMENTS FROM
THE AUDIENCE A representative from the Association of People Services Councilors appreciates the Council declaring this month Mental Health Awareness Month. During the isolation of the pandemic everyone was going tmough a liard time which is why it is important to look for help when you are having a hard time. Los Angeles Unified School District schools have services that can help students and families.

Mr. Dominguez is thankful for the report on Item #4 and inquired on how the weapons are distributed and who makes the call to use them.

Virginia Johnson thanked city staff for not putting different bike lanes along Garfield on Jefferson, she sees shared bike lanes and that is better than reduce traffic lanes. She would like to have city events and council meetings automatically sent to resident emails instead of logging onto the website to see when there is a meeting. She mentioned that that the South Gate scanner app is not a good social website if you value freedom of speech.

Joe Pacheco has concerns with speeding and unsafe driving on the westside of State Street. He also is concerned with the area of Illinois and Mountain View as there is a school in the area and an accident just last week.

Sandy wants to invite everyone on behalf of the South Gate Kiwanis to an Open House. They are going to celebrate the accomplishments of the past two years and there will also be a recruitment event.

Thomas Buckley stated his concerns regarding the previous meeting where they discussed the City Clerk position. He thinks it would be beneficial if the residents had all the information so that they are informed.

Residents should have the same information and time to deliberate as the council members. Also, South Gate High School had a lock down and lots

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REGULAR CITY COUNCIL MEETING MINUTES OF MAY 10, 2022

COMMENTS FROM

THE AUDIENCE
CONT'D of parents were concerned because of the lack of information or misinformation they had. The school said that it was a drill, and he would like the Chief to explain what happened.

Roberto Montalvo also spoke on the City Clerk interviews and stated it was as good as it could be, but he did think some of the interview questions were strange.

Ana, Chamber of Commerce announced that people can apply for small business grants of up to ten thousand dollars
Adolfo Varas acknowledged the work of the South Gate Junior Athletic Association.

Letica Sepulveda had concerns about the ally next to her house. The ally is considered as the address and got a ticket for parking her car there. In this case who has jurisdiction South Gate or the homeowner. Also, the street sweeper does not pass by there or graffiti is not cleaned up, so residents do it themselves. Also, teenagers jump from her driveway to the ally and if one gets hurt, she could be liable, would like to laiow if she can put up private property signs.

RF.PORTS AND COMMENTS
FROM CITY OFFICIALS Darren Arakawa, Chief of Police explained that these weapons are assigned to an officer, and they are required to go through a certification process quarterly with the handgun. When there is a mass shooter situation, they leave it up to the officer but regardless of the situation supervisors will always be there and there will always be supervision and oversight when it comes to these weapons.

Chris Jeffers, City Manager would like Mr. Pacheco to leave contact information so that they can follow up with him. In general, the petition process is one to see that there is uniformity on the street and staff must make sure that they follow all regulation with the streets and parking.

Mr. Jeffers addressed Mr. Dominguez's comments/questions. People coming out of the military are hired because they are familiar with the chain of cornrnand and very accustomed to the organizational process that comes with public safety making it easier for them to adapt in that environment. There is also psychological testing when it comes to these individuals and lots of rules/supervision to get started.

Chief Arakawa informed the public that LAUSD was addressing a threat at the school which caused them to go into a lock down. They did not ask for the participation of the local police, but they had a large amount of school police present. This led to the arrest of two students.

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REGULAR CITY COUNCIL MEETING MINUTES OF MAY 10, 2022

REPORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D Raul F. Salinas, City Attorney spoke on the City Clerk interviews. He explained that the City did comply with the Brown Act and gave the priblic an opportunity to provide commentary to tlie candidates. The resumes were posted last week and contained the information they could have used to make comments or tell the council to ask the candidates questions that they would like to know. We did allow ample opportunity for residents to speak to candidates. Lastly, wants to say thank you to the public speakers that come and experience concerns over local business, residents of south gate or other concerns for the city.

Meredith Elguira stated that the home recognition deadline ended April 28f'l and they will be presenting the nominees to the Planning Commission next week. They received eighteen nominations. She also informed the City Council that the inclusion housing ordinance was approved by the Planning Commission last week. These documents will be forwarded to Council Members for review and questions. On June 14th the documents will be presented to the Council.

Chief Arakawa reported that on Saturday the 14th there is going to be a catalytic converter etching at the park. They will be etching 100 catalytic coriverters.

Councilwoman Davila wants to take this opportunity to thank Council Member Hurtado for his work with the JAA along with the volunteers. It was good to see lots of kids and families having fiin.

Greg Martinez, City Treasurer attended a conference this week for City Treasurers. He discussed GASB87 and the upcoming deadline. He also reported that the Tweedy Mile Association are moving forward on street repairs. It will be the first week of June.

Councilwoman Diaz had the opportunity to attend contract cities LA County Advocacy Day with our Chief of Police. They focused on public safety and had the opportunity to ask questions to the District Attorney.

She also attended the SCAG conference last weekend where the focal point was the digital divide and what we are implementing as well as equity when it comes to transportation.

Council Member Hurtado spoke about South Gate JAA and the anniversary events.

Vice Mayor Avalos attended a meeting last week with the Superintendent of LAUSD along with other elected officials. We discussed school police and school safety. Recently there has been a lot of fights at the middle school and we would like more supervision. Another issue that was brought up was mental health services, forming a collaborative to help

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REGULAR CITY COUNCIL MEETING MINUTES OF MAY 10, 2022

REPORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D students. Also, sports equipment at South Gate high school needs to be replaced, youth must fund raise to get safety equipment for their sports.

The Superintendent indicated he would be looking into these issues and have more meetings to keep up with what is going on in the schools.

Vice Mayor Avalos stated that Council Member Diaz will be representing the City at SCAG and she also spoke to Tweedy Mile Association President regarding booths for residents and seniors to sell goods to make ends meet. The President of Tweedy mile responded that they could get a booth. He said it would cost about 1,000 and the Vice Mayor asked for the application. On the paper it says resident would pay 50%, while the President indicated that it would be free. The Vice Mayor would like clarification as to whether it is free or 50% and how the funds would be spent.

Mayor Rios congratulated Council Member Diaz for being nominated. He thanked Council Member Hurtado for participating in the JAA and congratulated the nominees for City Clerk. He was really impressed with candidates and their responses. He also invited everyone on May l 7'h to the ELAC College, South Gate Campus enrollment fair.

CONSENT CALENDAR Agenda Items 5, 6, 7, 8, 9, 10, 11, 12 and 13 were approved by motion of Council Member Davila and seconded by Vice Mayor Avalos. Council Member Hurtado recused from voting on 10 & 11.

Roll Call: Council Member Davila, yes; Council Member Diaz, yes; Council Member Hurtado, yes (recused from items 10 & 11); Vice Mayor Avalos, yes; Mayor Rios, yes
COMMISSIONS Tlie City Council unanimously waived the reading in full and adopted Ordinance No. 2022-03-CC entitled - An Ordinance of the City Council of the City of South Gate, California - creating Chapter 1.61 (Senior Citizens' Advisory Commission) to Title l (Administration and Personnel), of the South Gate Municipal Code to establish a Senior Citizens' Advisory Commission and subsequent Sections 1.61.010 to

1.61.090 during Consent Calendar.

PERSONNEL The City Council unanimorisly adopted Resolution No. 2022-22-CC entitled - A Resolution of the City Council of the City of South Gate, California creating the positions of Director of Human Resources and Risk Manager, approving the corresponding unclassified positions' specifications, and updating the Monthly Salary Schedule for Executive Management Contract Employees hired after July 1, 202 l (Exhibit "B" of Resolution No. 2021-62-CC) to reflect the added positions during Consent Calendar.

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REGULAR CITY COUNCIL MEETING MINUTES OF MAY 10, 2022
7 MUNICIPAL CODE The City Council unanimously approved A, B and C during Consent Calendar.
a. The Tweedy Mile Advisory Board's Annual Report for Fiscal Year 2022/23.
b. Resolution No. 2022-23-CC entitled - A Resolution of the City Council of the City of South Gate, California - declaring the City's intention to levy and collect assessments for Fiscal Year 2022/23 for the Parking and Business Improvement Area (known as the Tweedy Mile Business District) Business License, as permitted by the Parking and Business Improvement Area Law of 1989
(California Streets And Highways Code Section 36500 et seq.), and scheduling a Public Hearing for June 14, 2022; and
c. Carried over the Fiscal Year 2021/22 ending fund balance in the amount of $39,206 to Fiscal Year 2022/23.
8 WASTEWATER MGMT The City Council unanimously approved A and B during Consent Calendar.
a. Amendment No. 2 to Contract No. 2021-37-CC with John L.

Hunter and Associates, Inc. to extend management services of the Used Oil Recycling and Beverage Container Recycling Programs for one year, for an amount not to exceed $35,322; and b. Authorized the Mayor to execute Amendment No. 2 to Contract No. 2021-37-CC in a form approved by the City Attorney. 9 WATER The City Council unanimously approved A, B, C and D during Consent Calendar,
a. Agreement (Contract No. 2022-29-CC) with Gentry General Engineering, Inc., for the construction of the Citywide Valve Replacement Project - City Project No. 688-WTR, in an amount not-to-exceed $194,500;
b. Appropriated $150,000 in Water Funds from the unrestricted balance of the Water Fund to Account No. 411-731-71-9596 (Water Fund - Citywide Valve Replacement, City Project No. 688-WTR) to fully fund the project;
c. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney; and

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REGULAR CITY COUNCIL MEETING MINUTES OF MAY 10, 2022
WATER CONT'D d. Approved the Notice of Exemption for the construction of the Project and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office.
10 TRANSPORT ATION
PLANNING/ADMIN The City Council approved A and B during Consent Calendar. a. Agreement (Contract No. 2022-30-CC) with TranSystems to provide engineering plans, specifications and estimates for the Firestone Boulevard Southbound On-Ramp Modification Project, Federal Project No. HP21L 5257 (036), City Project No. 354-ST, in an amount not-to-exceed $1,070,257; and
b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

WATER The City Council approved A and B during Consent Calendar. a. Approving the Groundwater Pumping Water Rights Lease Agreement (Contract No. 2022-31-CC) with Rockview Dairies, Inc., to lease fifty (50) acre-feet of the City's Fiscal Year 2021/22 Water Rights, without flex, retroactively effective July 1, 2021, in the amount of $190 per acre-feet, or $9,500 total; and b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

PARKING & TRAFFIC The City Council unanimously approved A and B during Consent Calendar
a. Purchase Order with Del Sol Resources for the purchase of traffic signal poles for seven signalized intersections, in the aggregate amount of $64,275; and
b. Authorized the Field Operations Manager to execute documents as may be required to complete the purchasing process.

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REGULAR CITY COUNCIL MEETING MINUTES OF MAY 10, 2022
13 MINUTES The City Council unanimously approved A, B, C, D and E during Consent Calendar.
a. The Special and Regular Meeting minutes of March 8, 2022; b. The Special Meeting minutes of March 18, 2022;
C. The Regular Meeting minutes of March 22, 2022;
d. The Special and Regular Meeting minutes of April 12, 2022; and e. The Special Meeting minutes of April 26, 2022.
14 WARRANTS The City Council unanimously approved the Warrant Register for May 10, 2022, by motion of Vice Mayor Avalos and seconded by Council Member Hurtado.

Total of Checks:

Less: Voids
Total Payroll Deductions:

Grand Total:
$1,453,868.51
($ 10,429.26)
($ 294,700.12)
$1,148,739.13
Cancellations: 89787, 89804, 90136, 90149, 90165, 92636, 92850, 93094, 93718, 93807, 93975, 94190, 96285, 96323, 96591,96619
ADJOURNMENT Mayor Rios unanimously adjourned in memory of John Aviles former member of NAVA and USMC Vietnam Combat Veteran who was
awarded the Purple Heart & Carlos Toarra father of Jesse Toarra at 8:55 p.m. and seconded by Vice Mayor Avalos.

PASSED and APPROVED this day of 2022.

ATTEST:

AI Rios, Mayor Yodit Glaze, City Clerk

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837

CITY OF SOUTH GATE

REGULAR CITY COUNCIL MEETING

MINUTES
TUESDAY, JUNE 14, 2022
CALL TO ORDER Al Rios, Mayor called a Regular City Council Meeting to order at 7:16 p.m.

INVOCATION Steve Costley, Interim Director of Parks & Recreation

PLEDGE OF
ALLEGIANCE Darren Arakawa, Chief of Police
ROLL CALL Yodit Glaze, City Clerk
PRESENT: Mayor Al Rios, Vice Mayor Maria del Pilar Avalos, Council Member Maria Davila, Council Member Denise Diaz, and Council Member Gil Hurtado; City Treasurer Gregory Martinez, Interim City Manager Chris Jeffers, City Attorney Counsel Raul F. Salinas
1 ELECTION AI)MIN The City Council witnessed the Oath of Office be administered by Chief of Police Darren Arakawa to the newly appointed City Clerk Yodit Glaze. 2 CERTIFICATES The City Council presented Certificates of Appreciation to the Legacy High School Varsity Softball Team recognizing them for an undefeated season in the Los Angeles City Section/Eastern League and for placing 2nd in the Los Angeles City Section/Division 1 Championship. 3 MUNICIPAL CODE
ADMIN The City Council unanimously approved item l and 2 by motion of Council member Diaz and seconded by Council Member Davila.

Roll Call: Council Member Davila, yes; Council Member Diaz, yes; Council Member Hurtado, yes; Vice Mayor Avalos, yes; Mayor Rios, yes Motion passes.

1. Opened the public hearing on the proposed Inclusionary Housing Ordinance No. 2022-05-CC entitled Ordinance of the City Council of the City of South Gate, California implementing Inclusionary Housing, and

2. Conducted the first reading of the Ordinance.

Pagelof21
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REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 14, 2022
3 MUNICIP AL CODE
ADMIN CONT'D Jim Simon, consultant provided a presentation on this ordinance. Mr.

Simon stated that in early 2000, the Gateway District Plan was being drafted. The City Council directed staff to put a pause on that and look at Inclusion Housing. An Inclusionary Housing Ordinance would allow for a portion of future development in the city for market rate housing to have an affordable housing component. Mr. Simon explained why they are doing this, how many housing units within the city are currently affordable housing (Section 8), and the other housing projects to get more units available. Showed a slide that explained the different income levels for affordable housing and the income limits as of today. Each year the state publishes the income limits for each county and then discusses the income limit for the city of South Gate. Mr. Simon talked about the different counties that have Inclusionary Housing and the process to get this housing. Another option worth considering is converting existing units to affordable housing. Went over who the proposed ordinance effects, people rebuilding homes it does not apply to them. It applies to people who have 10 units or more, units with less than ten units who can't add more pay a fee.

Council Member Diaz asked if they know how much the fee is or if the fee has been set.

Mr. Simon clarifies that the City Council will set that fee after the ordinance is adopted. It will be like the other fees established in this city.

Continues with the presentation and that there would be an in-lieu fee, this fee will help facilitate more affordable housing. Mentions that the ordinance will be implemented over a three-year period, the reason for this is that it allows the market to adjust to this new requirement. An annual report would be provided and then a recommendation the project continues with the next tier. Council will also get a variety of information about the fee and if they want to increase it or keep it the same. Planning Cornrnission did not like this idea, they wanted it to be automatic.

Mayor Rios asked if anyone in the audience or zoom wished to speak on this item.

Virginia Johnson says that staff does an excellent job with staff reports.

Also sees that affordable housing by passes the environmental quality act, explained that the reason California market prices are so high for homes is due to market rate builders that must comply with the environmental laws in California. By allowing affordable housing she says that developers will have to raise rents on other properties. Explains that they have billions of dollars already to incentivize affordable housing. Expresses concern for the requirement by the state to build new housing in South Gate, says that they do not have the room. Talked about the Planning Commission's plan to remove council oversight but agrees with city staff's report that they need reviews and supervision over these projects. Also agrees with staff Page2of21
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ADMIN CONT'D that cautions the city be extra careful about the burden on future developers when insisting on affordable housing.

Fred thanked everyone that came out tonight. Takes a second to recognize all the representative from sister cities that are present at the council meeting. Goes on to ask where the other sister cities are, recognizes that they are small but would like to know why they are not here. Explains that he visited the homeless on Garfield and asked them what they wanted, they explained that they would like clean water and can openers for food.

He asks what we are doing for gang members who also need help and resources expresses that they also have a right to a good life. Talks about his personal life and thanks the police department for there help and wonderful service but explains that they are "out maned".

South Gate resident has a question regarding the money. For arguments sakes he asked if the twenty-five thousand dollars was per unit or per building. If it is per unit and one person decided to opt out, would he have to pay in the in-lieu fee.

City Manager Jeffers explains that that is how it would work.

Mr. Dominguez expressed that he wants the council to think big when they have projects like this. Believes they are thinking way to small, there is no more land and would like them to build up like New York city. He says Los Angeles has no option but to build up because they don't have any space. Hopes that the council will change zoning ordinances to make this happen.

Liz Ruiz has a question regarding the environmental review related to the land that is going to be developed. She brings this up because of the multi horise units that went up near Legacy High School. Expresses her concern for the give and take for building affordable housing and the fact that it is not safe to build housing in these lands that have been contaminated. Also expressed her concern with expediating environmental reviews if they would bypass a lot of those protections. Encourages city staff and those on the planning committee to really look at this because they can influence people's health.

Robert Montalvo was looking at the numbers for what is considered low income and the other income categories, explains that the numbers are still kind of high. Would like to know if the council is considering rent control that will add to the possible displacement of people who have high rent amount. Expresses concern over the lack of parking that comes with some of these units, talks about some videos showing people fighting over parking. Overall thinks this is a step forward.

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ADMIN CONT'D Having no one else come forward, Mayor Rios closed the audience portton.

Meredith Elguira, Director of Cornrnunity Development responded to a question regarding environmental assessment. She explains that every time a project is develop, an environmental assessment is done. Not necessarily an environmental impact report but they will assess the project for its potential impact. Depending on whether it has an impact they can try to mitigate those impacts. This does occur for each project. Ms. Elguira also addresses the comment on rent control, she explains that they have a study that is being preformed right now and they are waiting to present that to the public. Lasty, on page 18 of staff report and page 4 of the ordinance she clarified that they have both language that was proposed by planning commission and staff recornrnendations. If they do decide to go with staff recommendation that should be clarified pending approval. The language was included to be transparent in the proposal.

Mayor Rios responds to cornrnents about helping the homeless. He explains that the homeless are helped and the police also help. Also, thanks Fred for letting them know that the some of these people are young men and woman. Explains that they are trying their best to address the homeless issue and when they do clean or sweeps, they take case workers so that they can receive help and other services in transitioning.

Council Member Hurtado would like to make sure that it is on record that Council received an email from an individual by the name of Cindy Donis from East Yard Communities. Council Member Hurtado believes this is something well overdue expresses concern for the pricing of housing.

Refers to the percentages shown on the presentation for renter and home ownership, he would like them to tty to reach 20%.

City Manager Jeffers asked Council Member Hurtado to send a copy of that email to the office to make sure everyone receives it. Mr. Jeffers stated that on page 18 there is percentages of renter and home ownership projects and for rental it would be a tier program of 8, 10, and 12. In ownership it would be 10, 12, and 15 percent. Explains that anything 15 and above would go to the city for review. Also says that they will send out a copy of the email. Goes on to explain that other cities that are more affluent set the percentage at 50% making it difficult to have Inclusionary Housing.

Mayor Rios explains that there is not a lot of land in South Gate where they can make properties. They are trying to work with developers to help the community which is important to the mayor. States that he likes staff's recommendations and would like to move forward with this project.

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ADMIN CONT'D City Manager explains that if Council decide to move forward with the action tonight, the ordinance would be introduced and with the understanding of either the staff or the planning commission's recommendation. Then, the item would be brought back in two weeks and talk about it at that time.

Mayor asked for clarification and if they can recommend changes in two weeks,
City Manager explained that typically you don't make changes between the first and second reading because the process would have to start again.

Council Member Diaz agreed with staff's recommendations and thanked everyone who has participated in this inclusion bill. Also agrees that council should be the one doing the oversight because they are able to see the changes.

Council Member Davila thanked Council Member Diaz for bringing the item to the Council three years ago. This is much needed for the residents and the community.

FINANCIAL MGMT The City Council conducted a Public Hearing and adopted Resolution No. 2022-25-CC entitled - Resolution of the City Council of the City of South Gate, California, amending Resolution No. 2021-51-CC (Schedule of Fees) to update preferential parking permit fees and Community Development fees by motion of Council Member Davila and seconded by Council Member Diaz seconds.

Roll Call: Council Member Davila, yes; Council Member Diaz, yes; Council Member Hurtado, yes; Vice Mayor Avalos, abstained (until she receives copy of map); Mayor Rios, yes.

Kristopher Ryan, Director of Administrative Services discussed the resolution to amend the fees to update preferential parking permit fees and several application fees related to Community Development. Will be discussing the proposed changes to the professional parking permit fees.

Recalls that City Council approved changes to the program back on February 22nd,2022, that amended and modified the types of preferential parking permits to residents within these districts. Prior to this amendment resident within this district where able to purchase one parking permit on an annual basis per parcel and 14-day guest permit one every six months.

Once this amendment was approved by council it increased to two permits per parcel for two years and replaced the 14-day parking permit to a oneday parking permit that could be renewed daily, along with a 7-day guest parking permit that can be issued every six months. The amendment also Page5of21
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FINANCIAL MGMT
CONT'D has a fee for special event guest parking permits specifically for residents within the district that consists of 10 individual parking permits for 24- hours. At the time of approving the ordinance the scheduled fees where not ripdated to reflect the changes to the parking program. Proceeds to explain the second round of fees for the application and review fees that are related to Community Development, the purpose of updating these fees is to adequately recover the cost of providing these services. Staff is recommending increasing these related to reviewing and processing applications for the assessory dwelling units, wireless antennas in the public right of way or public property, court projects plaru'iing approval, architectural reviews for construction, and sign permitting. The fees are listed in the agenda bill.

Mayor Rios asked if anyone in the audience and zoom wished to speak on this item. Seeing no one step forward; Mayor Rios closed the audience portion.

Council Member Hurtado thanked Kristopher Ryan for the presentation and says this is a step in the right direction. Explains that there are a lot of items in the books that they are subsidizing because they are not charging the right amount to offset the costs of doing business. He is in favor of this and thanks staff for presentation. Also believes they should look at the other areas to make sure they are charging the correct amount for the services they provide.

Council Member Diaz asked when the last time the fees were raised.

Mr. Ryan is not sure when the last time the fees were raised.

City Manager recalls a CPI increase and explained that not all fees are under their control and that the fees are cost covering based.

Vice Mayor Avalos asked for copy of map where the parking permits are being requested.

Mr. Ryan explained that it was included in the original ordinance but will provide a copy to the Vice Mayor.

FINANCIAL MGMT The City Council conducted a Public Hearing and unanimously approved items A, B & C by motion of Council Member Hurtado and seconded by Council Member Davila.

Roll Call: Council Member Davila, yes; Council Member Diaz, yes; Council Member Hurtado, yes; Vice Mayor Avalos, yes; Mayor Rios, yes Page6of21
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CONT'D a. Resolution No. 2022-26-CC entitled - Resolution of the City Council of the City of South Gate, Califomia, amending Resolution No. 2021-02-CC (Schedule of Fees) applying a 5% increase to the residential refuse collection and recycling services rates for Fiscal Year 2022/23, effective July 1, 2022;
b. Received and filed the 5% CPI rate increase for commercial refuse collection and recycling services for Fiscal Year 2022/23, effective July 1, 2022; and
c. Received and filed a letter from the City Manager to Waste Management approving a 5% rate increase to the residential and cornrnercial refuse collection and recycling services for Fiscal Year 2022/23, effective July 1, 2022.

Arturo Cervantes, Director of Public Works explained that this item goes before Council on an aru'iual basis as a part of the franchise agreement with waste management where they provide refuse collection for residential and commercial customers. The franchise agreement stipulates automatic rate increases for the services provided for both cornrnercial and residential accounts. That rate increase is set by the CPI, this year the CPI was set at 7.4% but the limitations on the franchise agreement is 5%. So, waste management is entitled to a 5% rate increase, the city takes two actions every year to effectuate these changes.

1. The council adopts a resolution to modify or increase the schedule of fees to include the increased rates.

2. The city manager sends a letter to waste management authorizing the actual increases of the rates.

Mr. Cervantes stated these changes will go into effect July Ist and then provides an example of the rate increase using a residential account because on the commercial side there are numerous services. He turns it over to council for questions.

Council Member Davila asked the City Attorney if she must recuse herself because it has to do with the Tweedy Mile businesses.

City Manager explained that she does not for this item and clarifies that they are on item five.

Mayor Rios explains that these fees are automatic and that every year it is done, says that instead of the 7.4% they are going to stick with the 5%.

Also asks for clarification of the fee increase.

Mr. Cervantes explained that the increase is from $19.60 to $20.58.

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CONT'D Mayor Rios asked if anyone in the audience or zoom wished to speak on this item.

Liz Ruiz would like a little more clarification on how the new rate was decided.

Thomas Buckley says it is not a big deal but would like them to clarify that the word refuse is about garbage and not about declining something.

Robert Montalvo says he knows the contracts are coming up with the trash hauler and would like to know if this fee is extended. Asks if the new trash hauler is selected does this 5% increase reflect on that. Would also like to la'iow if the council has an option to not go forward with this five percent increase until that is decided?
Having no one else come forward, Mayor Rios closed the audience portton.

City Manager Jeffers explained to Ms. Ruiz that the CPI fee is provided by the government for the Los Angeles area. The rate is given on a year-toyear process, and then apply it. As Mr. Cervantes indicated while it read above the 5% the contractual limit is to limit the increase to 5%. There are several categories and that 5% is just added onto it. Also references Mr.

Montalvo, explains that the fee is only good until December 31stand then whatever provider they pick those rates would be implemented in that new contract at that point. Explains that they are obligated by contract and if the council doesn't approve these costs recovery, then the general fund would have to make up that cost.

Council Member Hurtado explains that there is an option and that would be for the city to subsidize an amount. He believes that they do that a little too much, glad they are looking at cost recovery, explains that this is a lot of money between now and the end of the year. Is in favor of this and thinks they should look at every opportunity so that they are not taping into the general fund.

Vice Mayor Avalos also agrees with Council Member Hurtado.

MUNICIPAL CODE ADMIN/

COMMERCIAL ASSESSMENT
DISTRICTS The City Council conduct a Public Hearing and adopted Resolution No. 2022-27-CC entitled - Resolution of the City Council of the City of South Gate, California, ordering the levy and collection of assessments for Fiscal Year 2022-2023 for the Parking and Business Improvement Area (known as the Tweedy Mile Business District) Business License, as permitted by the Parking and Business Improvement Area Law of 1989 (California Page8of21
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DISTRICTS CONT'D Streets And Highways Code Section 36500 et seq.) by motion of Council Member Diaz and a second by Mayor Rios.

Roll Call: Council Member Diaz, yes; Council Member Hurtado, yes; Vice Mayor Avalos, yes; Mayor Rios, yes; Council Member Davila recused herself because she lives close to the district.

City Attoriiey Salinas stated that Council Member Davila has left the chambers and is no longer present.

Giselle Mares, Acting Management Analyst presented a PowerPoint. She explains that this is an item that comes on an annual basis as required by the parking and business improvement law to follow certain steps for the city to levy and collect assessments within the parking and business improvement area. Explains that the city levy's annual business licenses tax on businesses located on the Tweedy Mile Business District and the funds collected can only be used in the same area and for the following purposes only.

1. Decoration of public place in the area.

2. Promotion and events to take place in the area.

3. General promotion of retail activities in the area.

Ms. Mares continues to explain that there will not be a tax increase or changes are being proposed for the assessments to be collected within this next fiscal year. Also explains that the assessment has not changed since the parking and business improvement area was created back in 1971.

Proceeds to show the map of the business improvement area and the fee schedule which the businesses of South Gate are subject to the South Gate Municipal Code. She explains that business owners will calculate the business improvement fee based on the schedule showed during the PowerPoint. The fees range from $15 dollars and do not exceed $400 dollars. Also does an overview of the process. Ms. Mares describes the meetings that were held with the Tweedy Mile Advisory Board. Tonight, City Council will conduct a public hearing to receive public testimony on proposed assessment levy. At the conclusion of the public testimony the City Council will tabulate any written or verbal protest on the proposed assessment. If the assessments of businesses submitting protests are fifty percent or greater of the total proposed assessments than the assessments shall not be collected in the upcoming year. In absence of a majority the council may adopt a resolution proving the levy and collections of assessments. Ends her presentation by explaining how business got a public hearing notice.

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DISTRICTS CONT'D Mayor Rios asked if anyone in the audience or zoom wished to speak on this item.

Adolfo Varas serves on the Tweedy Mile Advisory Board and would like to recommend to the council to support this assessment. Explains that it will allow them to continue reviewing and address concerns that can benefit the merchants down on the boulevard.

Bash Chaudry goes over the levy a little bit and explains that the people on the Tweedy Mile Association are volunteers and are not paid. Also explains the purpose of the Tweedy Mile Association and goes over some of the events that help the merchants on the boulevard. Also request that council approves to keep all these events going so that it can help the merchants.

Mr. Dominguez has a question regarding the use of this money. He is asking if they can expand the use of this money so that they are not being limited to the three categories listed. He would like to take this money and fix the buildings on Tweedy that he has mentioned before at previous council meetings. Also, would like to know what they are going to be doing with the money for the 2022/23 fiscal year and if it is planned out.

Expresses that the money should be used to construct the buildings and make that street better. Tells the Tweedy Mile Association members that the events they plan should have one goal in mind and that is to make the street better because what they have been doing for the past 25 years has not been cutting it. They must do more; he also provides an example of the tree lights, and that the Tweedy Mile should be the ones to pay for those and not the city. Expresses his disappointment for the Tweedy Mile Association and how they let that street "rot away". He would like to see a real change and would like an answer from Mr. Salinas regarding how they can change these laws and ordinances so that they can do more with the money,
Liz Ruiz has a question regarding if they are going to extent the businesses, they include in the Tweedy Mile Association. Believes it is important to include the businesses west of Long Beach Boulevard because there are still businesses there and she believes it is important to include them. Explains that there are areas that can be improved and agrees with previous comments about the Christmas lights.

Robert Montalvo says the partnership between the city and the Tweedy Mile Association is great. Thinks it is a great investment and says that looking at the dollar amount that they have, or the fiscal year is not very much taken in. Mr. Montalvo would like the council to approve because he doesn't want to see this go away.

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COMMERCIAL ASSESSMF.NT
DISTRICTS CONT'D Ms. Mares stated that the Tweedy Mile Association is a non-profit just like any otlier non-profit in the city. The people that manage the money are the Tweedy Mile Board who are appointed by the council and explains that they are not allowed to do whatever they want with the money and provides an example. Also explains that the public is welcomed to the meeting because they are public meetings.

Mr. Jeffers explained that if they extended the mile the businesses would have to organize and approve it for that to happen. Explains that the City Council cannot just chose to extend it, explains that this was created in the 70s and the boundaries were established at that point.

City Attorney Salinas explained that the creation of this project is established by city law and governed by local laws and ordinance. Also explains that these laws set out the purposes and they have five purposes that the money can be used for. He goes on to explain the three that the Tweedy Mile Association use the money for.

City Treasurer Martinez explained the amount that is on the bill, it never exceeds about $20,000 dollars and have records to prove it. Also explains that they are bound to certain areas, they can't go to Firestone Boulevard and spend money over there. The money must be spent on the Tweedy Mile and would like clarification on weather this money was from money that wasn't spent the year before.

Vice Mayor Avalos would like to know what revenue on a yearly basis is and what is it going to be increased to and would like to know where the $61,000 thousand dollars comes from because it is not making sense. Also says that they do have a car show at South Gate Park and asks if that is working outside of there jurisdiction.

Mr. Jeffers explained that the city did not use any money for the car show that was all the Tweedy Mile Association.

Ms. Mares explained that the amount is a fixed amount and that they have not raised any fees since it was established in the 1971. Explains they are estimating $22,000 thousand dollars plus the roll-over of the past year or two because they have not had any events due to covid.

Mayor Rios asked if they have thought about raising the fees because they have stayed the same throughout the years.

Vice Mayor Avalos asked when the fees were calculated and if they are all the same and how are they generated.

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COMMERCIAL ASSESSMENT
DISTRICTS CONT'D Ms. Mares explained that it is based on tlie revenue, they range from 14 to 400 dollars and most of them are in the 20 - 30-dollar range.

Mayor Rios explained that he was asking because most of that money goes into the Tweedy Mile businesses, and it does enhance the community.

City Treasurer Martinez explained that if they were to increase the fees then maybe they could get better Christmas lights. Also explains that if they increased the fees, they could do a little more when it comes to events, but they are limited by the ordinances to spend within their area.

Vice Mayor Avalos asked City Manager if they have purchased the Christmas lights.

Mr. Jeffers explained that they have a tentative item for the street tree lights but it had to be pulled because public works is going to get an estimate and then next meeting it might be brought up. They are also looking at bringing the Christmas light proposal for that.

Council Member Diaz echoes the same comments as Mr. Montalvo and thanks the Mile for all the events that they do. She is willing to move forward and thanks the merchants and everyone else for the work and labor they do. Also recognize the difficulty it has been for businesses this past year.

Council Member Hurtado explains that they should move forward with this. Explains that people have commented to him that they are unhappy with the way money is spent or don't understand how the money is spent.

Explains that they should get this information from the Tweedy Mile Association, also encourages the members of the Tweedy Board to reach out and speak with merchants. Says that there needs to be a little more done when it comes to informing the people of what is going on.

RECESS The City Council recessed at 9:30 p.m., and reconvened at 9:39 p.m., with all Members of Council present.

COMMENTS FROM THE

AUDIENCE NON-AGENDA
ITEMS Virginia Jobnson speaks on measure CC says that the position shouldn't be appointed rather than elected says the wording elected instead of hire is disingenuous and misleading to the people. Recognizes that the measure lost by a small margin and says that the good that came out of this is that people know that the city clerk position so that people can monitor accordingly. Also, someone needs to get on the city website and make it more user friendly, says one of the problems is that when they want to get from one agenda to the other, they must exit it and go through the

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COMMENTS FROM TF[E

AUDIENCE NON-AGENDA
ITEMS CONT'D homepage to go to the next one. Expresses concern about the CAC meetings says that staff and consultant is more concerned and attuned with other cities instead of our own. She says it is okay to bring other ideas from other areas, but they must be aware of their current venue. Explains she is happy that they have committee members but doesn't understand the point of the committee if they are unable to vote. Also, the agenda item when naming the council, boards, names, numbers, and addresses they were on the emails are public record but on the next public meeting they were all blocked off. If possible, she would like to reinstate the numbers and other information of public officials as public record once again.

Suggests that if members feel unsafe then they should put the information of city hall or another entity.

Bash Chaudry is a merchant on Tweedy and current president of Tweedy Mile Association. Explains that Tweedy Mile Association was created to help improve the businesses on the mile by raising and spending money in that area. Explains that they are a non-profit and help the City of South Gate by maintaining the business district. Every year Tweedy Mile Association organizes the street fair. Due to pandemic, they were not allowed to have the street fair but the one they had currently was very successful and beneficial to the business cornrnunity. Expresses his sincere appreciation for the city, city staff and Mayor Rios, Vice Mayor, and other Council Members because they have shown they love and take care of this city. Thanks everyone for there help and the effort they put into helping the street fair make the events successful. He gives the Council Members a certificate of appreciation.

Mr. Dominguez expresses his total dissatisfaction with the Tweedy Mile Association and would like to do away with them and their performance.

He explains that he is not impressed with Tweedy Mile Association or the street fair, he believes that they could do more to fix up the street and help businesses. Addresses the previous city council meeting where the chief laid out all the military equipment that they had, would like to follow up with a few questions. Addresses Measure CC says South Gate drop the ball on this one and that they are now back where they started hoping someone qualified and competent can run in November. Explains that the Council Members need to have a meeting, so they know who they are going to support so that in November it is not a split vote and that they are competent and care about the city. He would also like cameras in the council chamber.

Claudia Rivera thanked Members of the City Council for placing Measure CC on the ballot. Many have been asking for this because the previous city clerk spent more time at her job in Hawthorn than being a city clerk which many question if it was legal. Also has concerned about the measure because many thought that the position was appointed, they did not

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COMMENTS FROM THE
AUmENCE NON-AGENDA
ITEMS CONT'D understand the wording. Believes that if the wording was clearer tlian the measure would have passed. Asked the City Council if the City Clerk can have the City Clerk's salary reduced like other positions because of no requirement to be at the office as they have seen from the previous City Clerk.

Liz Ruiz agrees with Claudia Rivera about her comments on Measure CC and says that she is disappointed that it did not pass. Also believes that the wording should be clearer, and the salary should be reduced and reflect the amount of work that they do in this position. Is open to other options if they can't reduce salary and would like them to discussed soon. One of her friends Cindy Donatas emailed the City Clerk and is unsure if the City Clerk received that email but if it was received, Ms. Ruiz would like to know why it wasn't read out loud. Ms. Ruiz hopes that soon all correspondence is read at the meeting and not just entered the notes. She feels it is important for the public to read whatever is sent by the public because the public does spend a lot of time sending correspondence to the Council and City Clerk.

Cyndi Esquivel wanted to see if the lines on Wright Road/ Imperial Highway can be repainted and have solar lights on that cross walk because it is difficult to see in the night and in the morning, many block the cross walk. Hopes the City Council can move on this.

Candice Esquivel was calling in because she also wanted to speak about the crosswalk. About a month ago or so the Police Department set up a speed trap and had someone cross the street to see if people would stop.

Asked if they could do this again because it is dangerous and understands that police don't have the time to do this, but it was a nice operation and would like to see them do it again. Also wanted to echo the sentiments of previous people about the position of City Clerk agrees that the wording was confusing and recognizes it was a close race. Is now asking the salary of City Clerk to be stipend like other elected officials.

Robert Montalvo thanked the city for putting on Memorial Day Ceremony, thanked city manager for stepping up and Steve for opening the senior center and said everyone enjoyed it. Also wanted to mention the street fair, said it was a great event for the city and that everyone enjoyed it. Explained that a lot of people attended but there where many cracks on the street of Tweedy Boulevard and doesn't know how they can walk on that street and smile. Many residents questioned it and it has been like this for years, some of the Council Members have been here for decades and have not addressed this situation which he finds embarrassing. Mentions that Council Member Hurtado has mention perjury and included Mr.

Montalvo's name. He would like to know if Council Member Hurtado can

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COMMENTS FROM THE

AUDIENCE NON-AGENDA
ITEMS CONT'D provide proof of any perjury and proceeds to read excerpts that Council Member Hurtado has written allegedly regarding Mr. Montalvo.

Thomas Buckley wanted to bring up a few corni'nunity concerns. The first one is from Juan Ornelas regarding fun run 2022 would like to know when they are going to be able to do it for free at South Gate Park and where is the money going towards and what does it begin used for. The next one is from Rosa Anderson regarding a water issue, her water is brown, and it is the second day this week it has happened. She baths her disabled daughter with this water and explains that it is shameful that residents must cook, clean, and drink with this water. References a flyer the city posted about whether drinking brown water is safe or not, the response they gave in not direct. Mr. Buckley asks the City if it is safe to drink and if they can say right now if the water is safe to drink. Also addresses Measure CC, says residents voted to keep their voting power and mentions he never saw any Council Members campaign or endorse a no vote on the measure. He explains that this shows the disconnect they have with the residents and says the worst part is that they spend two hundred and forty thousand dollars to put the measure on the ballot. He says if they were really Intune with the community, they would understand that they want their streets repaired, clean drinking water, and increase of graffiti removal.

Adolfo Varas would like to give a congratulations to Yodit Glaze for being appointed City Clerk. Explains that the pride festival will be on June 24'h from l Jam to 5pm, thanks the Los Angeles County Board of Supervisors for the help and dedication for being a sponsor for the event.

Andrea Paulino would like to remind people of the job of the Council is to represent what the residents want, and many residents wanted to put Measure CC on the ballot. They represent all residents not just some and that means they must spend money to put this on the ballot. Explains that Mr. Buckley should not have corrected the City Clerk on a word that she mispronounced because it was unnecessary.

Joe Pacheco discusses the issue that was on Tweedy and Long Beach where there is a part of the street that is sinking in. He got a call from the city that said that part of the street belongs to Lynwood jurisdiction, he called them and let them know. He would like everyone to know that he is talking to them about getting it fixed. Also letting them know about another street that needs repairs on Santa Fe between Laurel Place and Orchard Place he explains that the curve is broken. Also asks Mr. Jeffers if he can get an update on those temporary lights that they discussed a few weeks ago on the corner of Tweedy and State and Southern and State.

Talked about the Tweedy Mile and says beautification of property should be the business owner or property owner.

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852
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 14, 2022

REPORTS AND COMMENTS
FROM CITY OFFICIALS Meredith Elguira, Director of Community Development has nothing to report.

Steve Costly, Interim Director of Parks & Recreation thanked Mr.

Dominguez for the concern of his health. Appreciates the concern and explains he missed last meeting because he had covid. Explains that RCMD gave them 2 million dollars to complete Circle Park says they are fully funded and ready to move forward with that project. They also approved the final project for the conservation core as part of the California Work Force Development Project they have seven hundred and fifty thousand dollars for that. Explains that they are moving forward with a lot of different things.

Arturo Cervantes, Director of Public Works has nothing to report.

Kris Ryan, Director of Administration Services has nothing to report.

Chief Darren Arakawa mentioned that next Wednesday they are having Coffee with a Cop at the Starbucks on Long Beach and Tweedy, and they invite the public to come out and get to know the traffic officers and answer any questions that residents might have. Also, would like to comment briefly on what happened at San Gabriel Valley. This afternoon two El Monte police officers were killed when responding to a domestic violence call and explains that law enforcement can't wrap their heads around what is going on today. Sends prayers and thoughts with the police officers of the City of El Monte. Explains they will be out there tomorrow with the trauma support team to provide services that they may need. Also asks if Council can reach out to their colleagues in that city and share the same sentiment. He also explains the population of California and the population of people that work for the police department describes it as swirnrning up a stream everyday and as community, law enforcement, and residents to continue supporting law enforcement to do their jobs.

Mayor Rios shares his thoughts and prayers and says he will reach out to the colleagues in El Monte.

Vice Mayor Avalos asks to close in memory of those two officers.

City Manager Chris Jeffers acknowledges what happened in El Monte and sends his thoughts and prayers to that community as they grapple with this situation.

City Clerk Yodit Glaze has nothing to report.

City Treasurer Greg Martinez says they had a great turnout for street fair which shows that people do want to go out and connect with other neighbors. Also, would like to thank everyone who helped and came out.

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853
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 14, 2022

REPORTS AND COMMENTS

FROM (ITY OFFICIALS
CONT'D City Attomey Raul F. Salinas would just like to remind the audience that this opportunity is to focus on comments to the city council. It is not an opportunity to have a back and forth with other members of the public and it is important to remind them of that. It is difficult to see which comments are made to the city council and to the public so please try to adhere to that rule as much as possible. Also says that tonight was the start of the new city clerk, and he has confidence that she is going to be a great city clerk.

Also explains the importance of the city clerk's position.

Council Member Diaz says that the Library Cornrnission has allocated funding again to provide free meals to all kids. She asks residents and colleagues to spread the word, they will be giving free meals from Friday noon to l p.m. Echoes the same sentiments as the chief. Advises everyone that she attended the RFC meeting, and they were able to get the funding for Circle Park. Also attended the Environmental Quality Committee she understands that there is a lot of work to be done. She is on the Board of the Latino Caucu's, and they will be out there advocating for the movement. Mentioned Bidens visit to the port last week and appreciates Robert Garcia for calling attention to Long Beach collecting all the taxes and the East Los Angeles communities get nothing.

Council Member Davila congratulated and welcomed Yodit Glaze. Talked about the Tweedy Mile Fair and said that it looked so busy with so many people and thanked Tweedy Mile for doing a great job. Also thanked the Police Department for keeping everyone safe.

Council Member Hurtado appreciates the invitation from the, Tweedy Mile Association. Mentioned Stuart Lutz is retiring who was a teacher in South Gate. He attended the Memorial Day event and knew that Mayor would have loved to be there. He says when people call in, they have the right to say whatever they want, and he understands that they have that right to comment. He hopes that people do research and says social media has been hateful lately and encourages people to stay away from that.

Mentions that the South Gate JAA lost another member of the staff, Felix Acuta. He helped run the snack bar for a little over 10 years. Council Member Hurtado says a few words about Felix Acuta.

Vice Mayor Avalos explains that she attended the Southeast Water Coalition Meeting. They highlighted that California is in a severe drought and are pushing for residents to conserve water and shares her concerns with constituents about the groundwater that comes out brown. Vice Mayor Avalos says she would like to investigate what is making the water brown. Vice Mayor Avalos says that regarding Measure CC she respects everyone's opinion regarding that measure and believes that the voters voted clearly regarding that measure. Is happy that they will continue to elect city clerk. Also asks staff to investigate the position so that they can

Page 17 of 21 ends

854
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 14, 2022

REPORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D get clarity on the position for residents and for new city clerk that will come on board in November. Expresses that they should look at the options recommended by the residents and what could fit for them. Vice Mayor Avalos agrees that the fair was put together nicely but agrees that there are a lot of cracks on Tweedy Boulevard and had a discussion with the city manager regarding this matter. She explains that the two hundred and fifty thousand dollars she did not vote for that to be on the ballot, she highlights that she constantly tells her colleagues that they must be fiscally responsible for how these funds are spent because of the needs of the residents. Sends her condolences to the police department and the families for the loss of the two officers and echoes the needs that the families and officers get counseling. Vice Mayor Avalos also explains the need to provide these services to the community and to the youth in the area.

Council Member Davila echoes the same sentiment when it comes to mental health resources. She is sure there is a way to find out the number of families that they have been helping with the ARPA money. She believes that it is important to see how many families they have helped.

Also wanted to share that the multipurpose room is now named Padres Unidos after the parent group as a thank you for all the hard work they did.

Vice Mayor Avalos wishes all the males a Happy Father's Day.

Mayor Rios attended a Wells Water Workshop in Pico Rivera and one of the things they talked about is that the water price is going up and says it is important to be mindful and conserve water. It is Willow Elementary's fiftieth anniversary, it was a great event and many people attended. Mayor Rios also attended the South Gate High School graduation along with Councilwoman Davila. Mayor Rios attended another graduation yesterday. Mentioned that they had a press conference in Huntington Park about a week ago and they approved tutorial money to fund Madison Elementary. He addressed the issue of learning loss and Huntington Park also put some money in. They are hoping that LAUSD can match what they have put in. Explains that it is important that they don't forget the children that have fallen back in this last year when it comes to learning.

Commends police department for handling the individual that wanted to commit suicide and for the good work that they do trying to keep the community safe. Mayor Rios was surprised that voter turnout was low because a lot of important things were on the ballot. He reached out to someone in the Speaker's Office, and they are going to reach out to Steve to set up a meeting regarding the summer activities they have on the river, and they will not put it on this year because it is a costly event so they will be doing something on a much smaller scale.

Steve Costly, Interim Director of Parks & Recreation explains that they have reached out and they are trying to plan something.

Page 18 of 21 ends

855
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 14, 2022

REPORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D Mayor Rios says that the street fair was a great event and that everyone felt safe. Also sends out his condolences for the El Monte police officers who lost their lives and the families. Also says that summer is here and that the weather is changing and that means an increase in crime and if everyone can be mindful of that.

CONSENT CALENDAR Agenda Items 7, 8, 9, 10, 11, 12 and 13 were approved by motion of Mayor Rios and seconded by Council Member Diaz.

Roll Call: Council Member Davila, yes (abstained on item 12); Council Member Diaz, yes; Council Member Hurtado, yes (abstained on item 13); Vice Mayor Avalos, yes; (abstained on item 13); Mayor Rios, yes 7 MUNICIPAL CODE AI)MIN The City Council waived the reading in full and unanimously adopted Ordinance No. 2022-04-CC entitled - Ordinance of the City Council of the City of South Gate, California, creating a new Chapter 1.39 (Military Equipment Policy) to Title 1 (Administration and Personnel), of the South Gate Municipal Code to make necessary determinations required by Assembly Bill 481 during consent calendar.
8 STREETS/SIDEWALKS/
LANDSCAPING The City Council unanimously adopted Resolution No. 2022-28-CC entitled - Resolution of the City Council of the City of South Gate, California, adopting the Local Streets and Roads Funding Program Project List for Fiscal Year 2022/23 to program $2,200,893 in Senate Bill I funds to the Citywide Residential Resurfacing Phase III, City Project No. 684- ST; Citywide Residential Resurfacing Phase IV, City Project No. 699-ST; and the Citywide Sidewalk Improvements Phase IX, City Project No. 698- ST, in compliance with Senate Bill l requirements during consent calendar.
9 ANIMAL CONTROL The City Council unanimously approved items A & B during consent calendar.
a. Amendment No. 3 to Contract No. 3525 with the Southeast Area Animal Control Authority for animal control and sheltering services for an amount not to exceed $717,398 for Fiscal Year 2022/23; and
b. Authorized the Mayor to execute Amendment No. 3 in a form acceptable to the City Attorney.

Page 19 of 21 ends

856
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 14, 2022
PARKS The City Council unanimously approved items A & B during consent calendar.
a. Professional Services Agreement (Contract No. 2022-35-CC) with David Volz Design ("DVD") for the updated design of the South Gate Park Fencing Project in the amount of $50,000; and b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
11 WORKERS' COMPENSATION
ADMIN The City Council unanimously approved items A, B & C during consent calendar.
a. An excess workers' compensation insurance policy (Contract No. 2022-37-CC) with Safety National Corporation through Alliant Insurance Services, Inc., for a one-year term from July 1, 2022 through July 1, 2023, with a premium in the amount of $174,850; and
b. Authorized payment, in the amount of $174,850, to Alliant Insurance Services, Inc., for the policy issued by Safety National Casualty Corporation; and
C. Authorized the Mayor to execute the "Request to Bind Coverage" in a form acceptable to the City Attorney.
12 COMMUNITY
PROMOTION The City Council appropriated $25,000 from the undesignated General Fund Reserve to Account No. 100-710-12-6101 to fund traffic control services used to implement the street closure for the Tweedy Street Fair Festival.

MINUTES The City Council approved items A, B, C & D during consent calendar. a. The Special Meeting minutes of March 21, 2022;
b. The Special Meeting minutes of April 19, 2022;
C. The Regular Meeting minutes of April 26, 2022; and
d. The Special Meeting minutes of May 10, 2022.

Page 20 of 21 ends

857
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 14, 2022
14 SCHOOLS/EDUCATION The City Council considered:
a. Discussing the reduction of LAUSD police officers in South Gate schools; and
b. Providing direction on whether to communicate the concern of the reduction of LAUSD police officers in South Gate schools related to the safety of children and employees at the various school sites.

Item 14 was unanimously continued to the next regularly scheduled City Council meeting by motion of Mayor Rios and seconded by Vice Mayor Avalos.
15 WARRANTS The City Council approved the Warrant Register for June 14, 2022:

Total of Checks:

Less: Voids
Total Payroll Deductions:

Grand Total:
$2,289,771.29
($ 2,714.90)
($ 311,087.33)
$1,975,969.06
Cancellations and various stale dated as listed in the staff report.

ADJOURNMENT Vice Mayor Avalos rinanimously adjourned the meeting in memory of the two El Monte Police Officers (Sgt. Michael Paredes and Officer Joseph Santana) and Felix Antonio Acuta Suy, South Gate JAA volunteer at 11:37 p.m. and seconded by Mayor Rios.

PASSED and APPROVED this day of 2022.

ATTEST:

AI Rios, Mayor Yodit Glaze, City Clerk

Page 21 of 21 ends

858

CITY OF SOUTH GATE

SPECIAL CITY COUNCIL MEETING

MINUTES
TUESDAY, JUNE 28, 2022
CALL TO ORDER Al Rios, Mayor called a Special City Council meeting to order at 5:37 p.m.

ROLL CALL Debbie McEvilly, Recording Secretary
PRESENT Mayor AI Rios, Vice Mayor Maria del Pilar Avalos, Council Member Maria Davila, Council Member Denise Diaz, and Council Member Gil Hurtado; Interim City Manager Chris Jeffers, City Attorney Raul F.

Salinas
ABSENT City Treasurer Gregory Martinez and Yodit Glaze, City Clerk CLOSED SESSION The Council Members recessed into Closed Session at 5:38 p.m. and reconvened at 6:29 p.m. with all Members of Council present. City Attorney Salinas reported the following:

1. CONSIDER THE EVALUATION OF PERFORMANCE OF A

PUBLIC EMPLOYEE
Pursuant to Governrnent Code Section 54957(b)(1)
a. Interim City Manager
On item l(a), the City Council received a report and discussion was had with respect to the nature of the role. There was no reportable action taken.

ADJOURNMENT Council Member Davila unanimously adjourned the meeting at 6:30 p.m. and seconded Council Member Hurtado.

PASSED and APPROVED this day 2022.

ATTEST:

Al Rios, Mayor Yodit Glaze, City Clerk
859

CITY OF SOUTH GATE

CONTINUED REGULAR CITY COUNCIL MEETING
FROM JULY 12'h to JULY 14, 2022

MINUTES
THURSDAY, JULY 14, 2022
CALL TO ORDER Al Rios, Mayor called a Continued Regular City Council Meeting at 5:01 p.m.

ROLL CALL Yodit Glaze, City Clerk
PRESENT Ma70r Al RiOS,ViCe Ma70r Maria del Pilar AValOS, COunCil Member Maria Davila, and Council Member Denise Diaz; Interim City Manager Chris Jeffers, City Attorney Counsel Raul F. Salinas
RECUSED Council Member Gil Hurtado
ABSENT City Treasurer Gregory Martinez
13 MUNICIPAL CODE ADMIN/
BUSINESS LICENSE ADMm
The City Council approved A & B (as revised) by motion of Council Member Davila and seconded by Council Member Diaz.

Roll Call: Council Member Diaz, yes; Council Member Davila, yes; Council Member Hurtado, recused; Vice Mayor Avalos, yes; Mayor Rios, yes
a. Ordinance No. 2022-06-CC entitled - Ordinance of the City Council of the City of South Gate, Califomia, amending Section 2.08.450 (License Fees and Permit Fees for Material Recovery Facilities) and adding Section 2.08.500 (Business License Fees Adjustment) of and to Chapter 2.08 (Business License Tax) of the South Gate Municipal Code pertaining to Business License Taxes; and
b. Resolution No. 2022-39-CC entitled - Resolution of the City Council of the City of South Gate, California, submitting ballot measure text for the City of South Gate materials recovery fee measure to the voters at the November 8, 2022, General Municipal Election; directing the City Attomey to prepare an impartial analysis; and directing the City Clerk to establish requirements for filing primary arguments and rebuttal arguments regarding measure, as necessary to comply with (i) state constitutional requirement that such an ordinance shall not take effect until approved by a vote of the electorate, and (ii) Election Code requirements pertaining to such an election.
860
CONTINUED REGULAR CITY COUNCIL MEETING FROM JULY 12, 2022 TO JULY 14, 2022 MINUTES
Chris Jeffers, City Manager explained why Council Member Hurtado recused himself.

Mr. Jeffers stated that revised resolution and ordinance have been provided to Council and available in the City Clerk's Office.

Mr. Jeffers stated this item was continued from Tuesday's meeting to allow staff to talk to members of potential impacted business categories.

Staff was able to speak to two businesses this morning. One of the businesses is present tonight. Mr. Jeffers reached out to two businesses and have not heard back.

Mayor Rios asked if anyone in the audience or zoom wished to speak on this item.

Richard Ludt, IRS Demolition thanked Council for continuing to this item.

He also thanked City Staff for discussing this item with the businesses.

Mr. Ludt questioned why certain businesses will have a CPI increase every three years and but companies affected by this will have a CPI increase every year.

Mr. Jeffers explained that at the end everything is the same.

Mr. Ludt requested the city code be changed incase this item is not passed at the ballot.

Mr. Jeffers explained that this item must go before the voters. Council cannot set any fees.

Vice Mayor Avalos asked City Manager to read the proposed measure into the record.

Mayor Rios conquered with Vice Mayor Avalos.

Mr. Jeffers read the measure into the record.

Mario Dominguez agrees this item be placed on the ballot.

Having no one else come forward, Mayor Rios closed the audience portion.

Vice Mayor Avalos thanked Mr. Ludt for bringing this up on Tuesday.

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861
CONTINUED REGULAR CITY COUNCIL MEETING FROM JTJLY 12, 2022 TO JULY 14, 2022 MINUTES
ADJOURNMENT Council Member Davila adjourned the meeting in memory of former Mayor and Council Member Heru7 C. Gonzalez at 5:24 p.m. and seconded by Council Member Diaz.

PASSED and APPROVED this day of 2022.

ATTEST:

AI Rios, Mayor Yodit Glaze, City Clerk

Page 3 of 3 ends

862
CffYMANAGER'SOFFICE
JUL 27 2022
City of South Gate
Item No. 9

CITY COUNCIL
ACENJDA JaILL
For the Regular Meeting of: August 9, 2022
Originating Depaitment: City Manager's Office
SUBJECT: RENAMING THE SOUTH GATE PARK MtJNICIPAL AUDITORIUM AFTER FORMER MAYOR HENRY C. GONZALEZ
PURPOSE: This item was continued from the regular City Council Meeting of July 26, 2022 and requested to be placed on the agenda by Mayor Al Rios and Council Member Maria Davila to discuss whether direction should be given to rename the South Gate Park Municipal Auditorium in memory of former Mayor Henry C. Gonzalez in recognition of his contributions to the community and service on the City Council.

RECOMMENDED ACTION: The City Council will consider:

A. Giving staff direction to bring back a formal resolution to the City Council to consider dedicating and naming the South Gate Park Municipal Auditorium as the Henry C. Gonzalez Municipal Auditorium; and
B. Placing a plaque stating the role fotmer Mayor Henry C. Gonzalez played and contributions he made to the City of South Gate during his nearly three decades of service.

FISCAL IMPACT: The total costs for purchasing a bronze plague and changing the name on the auditorium building is estimated at $15,000.

ANALYSIS: Fotamer Mayor Heru'y C. Gonzalez was first elected to the South Gate City Council in April 1982, which started his historic 27-year careers as an elected official. In 1983, he made history by becoming the first Latino to serve as Mayor of the City of South Gate, a position he would ultimately hold a total of seven times during his career on the South Gate City Council.

Mayor Gonzalez also dedicated his life to supporting the youth in the community. He founded the South Gate High School Booster Club and the South Gate Youth Football program. He also served as the District Chairman for the Boy Scouts of America.

Mayor Gonzalez touched numerous lives and was known as a beacon of light, setting the highest standards for political ethics and integrity in the region and fought to keep South Gate free of cornipt influence during his entire career.

This request has also received support from many of the residents of South Gate as well as leaders from Congress, the State Assembly, and the County Board of Supervisors.

ATTACHMENT: None
863
CITYMANAa[R'SOFFICE
JUL 28 2022
'7:irLK
City of South Gate

CITY COUNCIL
Item No. 20

AGENDA BILL
For the Special Meeting of: August 9, 2022
Originating Department: City Attorney's Office
cityiutorney:OauR![laZl3s.al>lnast*'s@ City Manager:
('is Jeffers
SUBJECT: CITY CLERK COMPENSATION
PURPOSE: To continue discussion of City Clerk compensation from the July 12, 2022, City Council meeting.

RECOMMENDED ACTIONS: The City Council will consider:
a. Directing staff to prepare a Resolution which would adjust the City Clerk's compensation based on salary and/or benefits stated in a City Council motion and placing said Resolution on the August 23, 2022, regular City Council meeting agenda for,consideration.; or b. Approving the existing salary and benefits for the next term of office of the elected City Clerk and no further actiori is needed.

FISCAL IMPACT: Unknown at this time. The precise amount of the financial impact will depend upon the action taken by the City Council vis-A-vis the City Clerk's salary/benefits.

ANALYSIS: Pursuant to state law, the City Council sets the salary of the City Clerk by either resolution or by ordinance. While the salary of a City Clerk may be increased during the term of office, the salary of a City Clerk may not be adjusted downward during the existing term of office.

The City will hold a General Municipal Election on November 8, 2022, in which the City's registered voters will select a City Clerk. The next term of office will commence sometime in December 2022 after the County of Los Angeles Board of Supervisors certifies the results of the election.

At the July 12, 2022, City Council meeting, the Council received public testimony on the matter as well as amongst themselves. Based on that discussion, the City Council requested that additional information be brought back which could assist them in understanding the pros and cons of the potential actions they might consider. The requested information included how are other cities staffing their City Clerk's Office based on the elected being fiill-time or part-time? What might those costs generally be?
It may be helpful to restated what are the responsibilities of the City Clerk's Office in California.

Attachment A is from the California City Clerks Association outlining what the responsibilities are for the office. It should be noted that depending on the size of the organization, some of the duties may be handled in a shared responsibility with another department or even additional responsibilities are taken on by the Office. What is important to note is the South Gate City Clerk position is generally 1 5242721.1-L235.0
864
considered to be a full-time obligation, in comparison with about 90% of the 101 cities in California that have elected offices, yet do not have :[ull-time operational responsibilities. This is not to mean that other elected officials are not engaged in their duties on a significant time commitment basis but that their duties do not require day to day supervision of a department.

That difference is why the data we obtained in reviewing how other cities staff the City Clerk Office.

Below we have broken down the data received to date by those cites that appear to emphasize the elected office as a full-time responsibility for the elected official and those that appear to operate under a part-time expectation for the elected official. It is important to note that state law does not permit the City Council to require any elected official within its organization to adhere to any set hours of work or location from which they must work.

FULI,-TIME ELECTED CITY CLERK (Los Angeles County)
City City Clerk Salary 2nd in Command 2nd in Command Salary

1. Carson $ 9,663 monthly Chief Deputy City Clerk $10,367 monthly

2. Compton $ 9,646 monthly Chief Deputy City Clerk $ 6,562 monthly

3. South Gate $ 7,710 monthly Records Coordinator $ 5,295 monthly

4. Inglewood $ 9,604 monthly Deputy City Clerk $ 7,451 monthly

5. Torrance $10,500 monthly Deputy City Clerk III $ 9,971 monthly Average Salary = $9,425 monthly Average Salary = $7,929 monthly PART-TIME ELECTED C'[TY CLERK (Los Angeles County)
City City Clerk Salary 2nd in Command 2nd in Command Salary

1. Arcadia $500 monthly Assistant City Clerk $ 7,404 monthly '

2. Azusa $257.50 monthly Chief Deputy City Clerk $ 9,065 monthly

3. Baldwin Park $200 monthly Chief Deputy - $ 7,877 monthl'y

4. Burbank $1,190 monthly Assistant City Clerk $10,902 monthly

5. Covina $200 monthly - Chief Deputy Clerk $10,996 monthly

6. El Monte N/A Chief Deputy Clerk $ 9,044 monthly

7. El Segundo $2,375 monthly Assistant City Clerk $12,085 monthly

8. Hawthorne $833 monthly - Sr. Deputy City Clerk $ 9,266 monthly

9. Monterey Park $500 monthly Deputy City Clerk $ 8,515 monthly

10. Lawndale $350 monthly Assistant City Clerk $10,924 monthly

11. Lynwood $1,000 monthly Deputy City 51erk $ 7,426 monthly

12. Maywood $425 monthly CMO N/A

13. Monrovia $400 monthly Assistant to City Clerk $ 5,938 monthly

14. West Covina $ Omonthly* Assistant City Clerk $ 9,898 monthly Average Salary = $633 monthly Average Salary = $9,180 monthly *We:it Covina eliminated payJ'or Ciffl Clerk and Treasurer in 2018.

The Office of City Clerk, as previously outlined in Attachment A, has responsibilities and duties that require full-time operations to meet the needs of other departments, the public and other elected officials who seek information, signatures on contracts/documents, and acceptance of many legal filings (i.e., all FPPC required filings and AB1234 Ethics Training Certifications). Thus, those cities where the elected position is not expected to be in the office full-time, they provide a position that acts 2 52427211-L235.0
865
in the absence of the elected official to ensure the duties and responsibilities are conducted in a timely manner.

Attachments B thru H are a few of the job specifications for those cities within the second table that are the day-to-day managers of the City Clerk Of':fice when the elected City Clerks are not present. Of the seven (7) job specifications, it should be noted that five (5) of the seven require a formal education of an Associates of Arts or in most cases a bachelor's degree. In six (6) of the seven, they require that the individual have at least a Certified Municipal Clerk (CMC) ceitificate at the time of hire.

In the South Gate City Clerk's Office, there is currently three support positions, all titled Records Coordinator. Their job specification is reflected in Attachment I. We are providing this as merely a reference to compare against those in Attachments B through H and its differences from those in scope, duties, and requirements than those listed as the key position within those operations where the elected official is part-time. The City Council is cautioned that discussion beyond this simple point should be avoided in respect of the incumbents, who have stellar work history and body of work that is well appreciated. In addition, state law has many limitations when discussing a public employee's performance or actions in a public meeting.

However, if the City Council decides to reduce the compensation, then it would be reasonable to expect that the elected official's presence would be diminished considerably in the office, thus potentially impacting timely flow of work and record keeping commonly associated with overseeing an operations department. Thus, to ensure the operations continue as expected, there would likely need to be an additional position added similar to the Chief Deputy or Assistant City Clerk positions identified in the second table above.

In fairness of presentation, many of the speakers at the last City Council meeting emphasized that the vote on June 7, 2022, represented that the community did not whish to change the elected status of the City Clerk, nor the compensation tied to the position. Those speakers indicated having a full-time elected City Clerk best serves the needs of the organization and community There were speakers that expressed concern that, while the previous elected City Clerk was a highly qualified expeit City Clerk, the next elected City Clerk may not be or would be less inclined to approach the office with a full-time desire. Additionally, it was expressed that the next elected City Clerk would most likely not have the experience or education level associated with overseeing a key departtnent.

Finally, the City Council inquired if the City Council could adopt an ordinance or resolution that would establish more accountability from the elected City Clerk. While the City Council could adopt what would amount to their belief of how an elected City Clerk should perform, state law prohibits the City Council from placing restrictions or requirements on the elected office in tei'ms of hours, policy making and operational control.

BACKGROUND: This agenda item was placed at the request of Council Member Gil Hurtado and Vice-Mayor Maria del Pilar Avalos. The filing window for any candidate seeking to fill the office of the City Clerk opens July 18, 2022 and closes August 11, 2022. Notwithstanding that the City Council may adjust the City Clerk's salary downward up until just prior to the commencement of the next term of office (i.e., in December 2022), the matter is being placed on the agenda now so that guidance with respect to any adjustment to the salary of the City Clerk can be discussed as a whole by the City 3 5242721.1-L235.0
866
Council, and so that any candidate seeking to run for the position will la'iow prior to the filing deadline whether there will be a change in the City Clerk's salary effective upon the next term of office. If the City Council decides to adjust the salary, the matter will be brought back to the City Council for adoption of an appropriate resolution.

ATT ACHMENTS: A. California City Clerks Association - Responsibilities for a City Clerk B. Chief Deputy City Clerk Job Specification - City of Azusa C. Assistant City Clerk Job Specification - City of Burbank D. Chief Deputy City Clerk Job Specification - City of Covina E. ASsistant City Clerk Job Specification - City of El Segundo F. Senior Deputy City Clerk Job Specification - City of Hawthorne G. Deputy City Clerk Job Specification - City of Monterey Park H. Chief City Clerk Job Specification - City of San Gabriel I. Records Coordinator Job Specification
4 5242721.1-L235.0
867
{ll flll, 5:UU HM What is A City Clerk?

ATT ACHMENT A
CONTACTUS(H?S#WWWCALIFOFINIACITYCLEPKS(RG/PAGE/CONTACT-US)i PRINTPAGE i FIEPOPTABUSEi SIGNIN(/LOGINASPX)

REGISTER(/GENERAL/REGISTERSTARTASP)
CC,/XCloor,,.cCo.lmt;CglerorkuSp)sx73szei5oo5s5) in(https://www.linkedin.com/com C+1YCLERKSAffl)CIAnON OFCALIFORNIA MENU
What is A City CLerk?
About Us it What is A City Clerk?
Description of City Clerk Duties
TheCityClerkisthelocalofficialforelections.locallegislation.thePublicFiecordsAct,thePoliticalFleform Act,and theBrown Act (open meeting laws). Before and aftertheCityCounciltakesaction,theCityClerkensuresthatactionsareincompliancewithall federal. state. and local statutes and regulations and that all ac5ons are properly executed. recorded. and archived.

ThestatutesoftheStateofCaliforniaprescribethebasicfunctionsanddutiesoftheCityClerk. and theGovernment Code and Election Code provide precise and specific responsibilities and procedures to follow.

TheOfficeoftheCityClerkisa servicedepartmentwithinthemunicipalgovernmentuponwhichtheCityCouncil. all City deparkments. and the general public rely forinformationregardingtheoperationsandlegislativehistoryoftheCity.TheCityClerk serves as theliaison between the public and City Council and provides related municipal services.

Responsibilities of a City Clerk
AsanElectionsOfficial.theCityClerkadministersFederal.State,andLocalproceduresthroughwhich local govemment representatives are selected. The City Clerkassistscandidatesinmeetingtheirlegalresponsibilitiesbefore.duringandafteran ekection.From Election pre-planning to certificaUon of election results andfilingoffinalcampaigndisclosuredocuments.theCityClerkmanagestheprocess which forms thefoundation of our democratic system of government AsaLegislativeAdministrator, theCityClerkplaysacriticalroleinthedecision-makingprocess of thelocal legislature. As the key staff for City Council meetings. theCityClerkpreparesthelegislativeAgenda,verifieslegalnoticeshavebeenpostedor published. and completes the necessary arrangements to ensure an effectivemeetingTheCityClerkisentrustedwiththeresponsibilityofrecordingthedecisions which constitute the building blocks of our representative government.

AsaRecordsManager,theCityClerkoverseesyetanotherlegislativeprocess:thepreservationand protection of the public record By statute. the City Clerk is requiredtomaintainandindextheMinutes,Ordinances. andResolutionsadoptedbythelegislativebody. The CityClerk also ensures that other municipal records arereadilyaccessib(eto thepublic.Thepublicrecordundertheconservatorshipof the City Clerk provides fundamental integrity to the structure of our democracy.

Working with Your City Clerk
TheCityClerkisthelocalofficialwhoadministersdemocraticprocesses such as elections, access to city records, and all legislative actions ensuring transparency tothepublic.TheCity Clerk actsasacompliance officer for federal. state. and local statutes including the Political Reform Act. the Brown Act. and the Public Records Act. The City Clerk manages public inquiries and relationships and arranges for ceremonial and official functions.

Handout (/resocirce/resmgr/docs/workingwithyourcityclerk pdf)

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htips://www.californiacityclerks.org/page/whatisacityclerk 869 7/1 8/22, 7:30 PM City of Azusa - Class Specification Bulletin ATT ACHMENT B .F1
I
l" '
I
1-' ChiefDeputyCityClerk
i9r'Bargaining Unit: Azusa Middle Management 2031
Class Code:
.4 Association
i - ,i I
:-'.'kb" I -
i

CITY OF AZUSA
Established Date: Feb 23, 2016
Revision Date: Mar 22, 2016

SALARY RANGE
$42.60 - $52.30 Hourly
$3,408.10 - $4,184.26 Biweekly
$7,384.21 - $9,065.90 Monthly
DEFINITION:

Under administrative direction of the City Manager, oversees and directs the daily operations of the City Clerk's Office, which are specified generally in California statutes and in ordinances adopted by the City Council; conducts/coordinates municipal elections; ensures compliance with the Brown Act, Public Records Act, Political Reform Act and the Maddy Act; oversees the City's Records Management Program; coordinates assigned activities with other City departments and outside agencies; and provides highly responsible and complex staff support to the City Manager, City Clerk and City Council.

This is a single position class and the incumbent is responsible for assisting the elected City Clerk by overseeing and directing the daily operations of the City Clerk's Office.

Receives administrative direction from the City Manager. Provides support to the elected City Clerk to accomplish the responsibilities of the position. Exercises direct supervision over assigned office support staff.

ESSENTIAL FUNCTIONS:

Serve as primary support to the elected City Clerk in the execution and certification of official City documents; maintaining custody of the City Seal; administration and filing of oaths of office and oaths of allegiance.

Assume responsibility for the preparation, organization, printing, distribution and posting of the agenda and agenda packet materials for City Council and other meetings; attend City Council meetings and record all official proceedings; prepare minutes and other documents; direct the publication, filing, indexing and safekeeping of all proceedings of the City Council. https://agency.governmentjobs.comjazusaca/default.cfm?action=specbulletin&CIassSpeclD=111 6065&headerfooter=0 1/4 870
7/1 8/22, 7:30 PM City of Azusa - Class Specification Bulletin Maintain the City's Municipal Code; determine placement and assign new article/section numbers to new revisions/additions to the Municipal Code; coordinate with Codifier and City Attorney to correct inconsistencies as directed by the City Council; aSsist departments with the format of ordinances and resolutions; attest, publish, index and file ordinances and resolutions.

Maintain custody of official City records and archives, including ordinances, resolutions, minutes, contracts and agreements, deeds, insurance certificates; certify copies as required; oversee the indexing, filing, and scanning of documents for electronic record keeping; provide information to other departments concerning records management; develop and maintain Records Retention Schedule with assistance of the City Attorney and other City departments; oversee the destruction of records.

Prepare, process, distribute, and post public notices, bulletins, and contracts following applicable procedures; prepare proclamations, commendations, ordinances and resolutions in accordance with written instructions.

Plan and conduct municipal elections in conformance with Election and Government Codes in cooperation with the City Clerk; order and maintain election supplies and equipment; organize and facilitate candidate orientation; determine precinct boundaries, establish polling places, recruit and train poll workers, manage ballot counting process and verify provisional ballots; conduct voter registration drives; receive and process formal petitions for initiatives, referendums and recalls; examine and certify results; receive and process petitions relating to matters of the City.

Serve as the filing officer for the Fair Political Practices Commission; advise candidates, City officials and designated employees of Political Reform Act filing requirements; administer the City's Conflict of Interest Code; maintain documents for public inspection.

Manage the City's central phone system, reception desk and distribution of City mail.

Manage and participate in the development and administration of the City Clerk's Office budget; direct the forecast of additional funds needed for staffing, equipment, materials and supplies; direct the monitoring of and approve expenditures; direct preparation of and implement budgetary adjustments as needed.

Manage the development and implementation of City Clerk's Office goals, objectives, policies and priorities; and continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workloads, administrative and support systems; identify opportunities for improvement and direct the implementation of changes; supervise, train, motivate and evaluate assigned staff; review and evaluate work methods and procedures for improving organizational performance, enhancing services and ensuring that goals are achieved.

Participate in professional and community meetings; stay current on new trends and innovations in the Field of municipal government, including but not limited to municipal records management, elections and relative service delivery responsibilities; respond to and resolve sensitive and complex community and organizational inquiries, issues and complaints; establish and maintain a customer service orientation within the department.

Coordinate City Clerk's Office activities with those of other departments and outside agencies and organizations; conduct bid openings and maintain custody of bid bonds; coordinate the process for appointed officers in accordance with the Maddy Act; provide staff assistance to the City Manager and City Council, and prepare and present staff reports and other necessary correspondence as assigned.

Process petitions and claims filed with the office of the City Clerk by referring to appropriate department, City Attorney and Claims Administrator; provide information and assistance to the public; provide notary services; provide documents to other departments and to the public upon request.
https://agency.governmentjobs.com/azusaca/default.cfm?action=specbulletin&ClassSpeclD=1 11 6065&headerfooter=0 871
//I B/22, 7:30 HM City of Azusa - Class Specification Bulletin QUALIFICATION GUIDELINES:

Education and/or Experience
Any combination of education and/or experience that would provide the knowledge, skills, and abilities necessary for a Chief Deputy City Clerk. A typical way of obtaining the required qualifications is to possess the equivalent of Five years of increasingly responsible experience in municipal records management and elections in a City Clerk's office, including two years of administrative or supervisory experience, and an associate of arts degree in public or business administration or a closely related field. A bachelor's degree is highly desirable.

Additional experience may be substituted for college education on a year for year basis.

Licenses or Certification
Certification by the International Institute or Municipal Clerks as a Certified Municipal Clerk Possession of a valid Class C California Driver's License Possession of or ability to obtain certification as a Notary Public Knowledae
Pertinent federal, state and local laws, codes and regulations; organization and function of municipal government; election laws and procedures for administering municipal elections; Political Reform Act requirements; Brown Act requirements; California Public Records Act requirements; organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs; modern and complex principles and practices of program development and administration; principles and practices of accounting and municipal budget preparation and administration; principles and practices of records management including records retention laws; English usage, spelling, vocabulary, grammar and punctuation; practices used in minute taking and preparation; modern office procedures, methods and computer equipment; principles of supervision, training and performance evaluation; techniques used in public relations; safe driving principles and practices.

Ability and Skill
Develop, implement and administer goals, objectives and procedures for providing effective and efficient customer service; provide information and organize material in compliance with laws, regulations and policies; select, supervise, train and evaluate assigned staff; gain cooperation through discussion and persuasion; plan and organize work to meet schedules and deadlines; research, analyze and evaluate new service delivery methods, procedures and techniques; prepare and administer a budget; prepare and maintain accurate and complete records; direct the retention/destruction of official records in accordance with applicable laws and regulations; plan, coordinate and conduct stand-alone municipal elections; analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; oversee and participate in the preparation of official minutes, ordinances and resolutions; communicate clearly and concisely, both orally and in writing; establish and maintain positive working relationships with those contacted in the course of work; operate modern office equipment and a variety of word processing and soffware applications, and automated record keeping systems; operate a motor vehicle safely.
https://agency.governmentiobs.com/azusaca/default.cfm?action=specbulletin&ClassSpecl[)=l'll6065&headerfooter=O 872 7/1 8/22, 7'30 PM City of Azusa - Class Specification Bulletin SPECIAL REQUIREMENTS:
_Phy__sical,Mental and Environmental Workinq Conditio_ns Position has physical requirements that are typical of the standard office environment.

Requires prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag and push files, paper and documents weighing up to 20 pounds is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. _Sp
Ability to travel to different sites and locations, which will require the possession of, or ability to obtain, a valid Class C California Driver's license and maintain a satisfactory driving record. Availability to attend evening meetings.

Disaster Service Worker
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.

PHYSICAL, MENT AL, ENVIRONMENT AL CONDITIONS:
https://agency.governmentjobs.com/azusaca/default.cfm?action=specbulletin&ClassSpeclD='l 11 6065&headerfooter=0 414 873
7/1 8/22, 7:20 PM City of Burbank - Class Specification Bulletin ATT ACHMENT C ,,BA, ASSISTANT CITY
-:.!!,)) (:IERK ClassZCl
Bargaining Unit: Unrepresented Group

CITY OF BURBANK
Revision Date: act 13, 2015

SALARY RANGE
$47,83 - $62.86 Hourly
$3,826.24 - $5,029.00 Biweekly
$8,290.19 - $10,896.17 Monthly
$99,482.24 - $130,754.00 Annually
DEFINITION:

Under general direction, to perform confidential, complex, and highly responsible support services for the City Clerk; conduct elections; to act for and in the absence of the City Clerk, to perform duties as required by state law and )egislative policy; and perform related work as required.

ESSENTIAL FUNCTIONS:

Directs the administrative and business management functions or the Department; supervises, trains, and evaluates employees; makes recommendations regarding hiring, promotions, transfers, and disciplines, up to and including termination; assists in the conduct of elections, recalls, referendums, initiatives and measures; coordinates and advises public officials, candidates for office and the public regarding elective and campaign matters; assists and/or prepares City Council agendas; attends official meetings, including, but not limited to, City Council meetings; records and communicates legisiative actions and proceedings, ordinances, resolutions, minutes; responds to inquiries regarding Council actions, items on the agenda, and other public and/or administrative matters; certifies the authenticity of official and municipal corporate documents for public officials, governmental agencies, courts and the general public utilizing the official seals; directs the mailing, publication and posting of legal public notices; records, certifies and maintains ordinances, resolutions, agreements, deeds and other official documents; recommends improvements and/or enhancements to the complex filing and records system; notifies departments and members of the public affected by actions of the City Council; verifies accuracy of documents prepared by support staff; supervises the maintenance and distribution of the Burbank City Charter and Municipal Code; takes acknowledgments of oaths of office and affidavits; processes and prepares department budget; supervises passport processing functions; supervises administrative requirements of the Fair Political Practices Act; and acts for and in the absence of the City Clerk; drives on City business.
https://agency.governmentjobs.com/burbankca/default.cfm?action=specbulletin&CIassSpeclD=776226&headerfooter=0 1/2 874
7/18/22, 720 PM City of Burbank - Class Specification Bulletin MINIMUM QUALIFICATIONS:

Employment Standards:

Knowledge of - applicable City, State and Federal policy including, but not limited to, the Fair Political Practices Act, the Brown Act and California Election code; principles and practices of municipal Tunctions including governmental budgeting, office management, organizational procedures, and record keeping; passport processing; proper English usage, spelling, grammar, and punctuation in order to effectively perform the essential functions of this classification (this is not a language restriction as defined in California Government Code Section 12951 ). Skill in utilizing personal computers and applicable software, utilizing and operation of office equipment; detailed City Clerk's office processes; records maintenance and research. Ability to communicate effectively, both orally and in writing; use interpersonal skills to effectively interface with high level managers, elected officials and members of a diverse community; direct, supervise, and evaluate the work of others; review organizational and administrative problems and recommend and implement solutions; interpret and apply applicable City, State, and Federal laws, regulations, and procedures and make appropriate decisions; prepare agendas and complete and accurate reports; prepare and administer budgets; respond tactfully, clearly, and appropriately to difficult inquiries from the community; work independently and exercise appropriate judgement; manage time effectively and meet critical deadlines; perform tasks with attention to detail; establish and maintain effective working relationships.

Education/Training:

Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance as determined by the City. Example combination includes, but is not limited to graduation from an accredited college or university with a Bachelor's Degree in public or business administration or related field, and five years progressively responsible experience performing varied and complex administrative support duties, three years of which were in a City Clerk's department or related organization interacting with a Council, Board, Commission or Authority, including two years in a supervisory capacity. NOTE: Additional related experience may be substituted for the required education on a year-for-year basis.

License & Certificates:

A valid California Class "C" driver's license or equivalent at time or appointment.

SUPPLEMENTAL INFORMATION:

Desirable Qualifications:

A Certified Municipal Clerk (CMC) designation by the International Institute of Municipal Clerks (IIMC) or equivalent at time of appointment is highly desirable. https:/lagency.governmentjobs.com/burbankca/default.cfm?action=specbulletin&ClassSpeclD=776226&headerfoo(er=0 2/2 875
7/18/22, 7:12 PM City of Covina - Class Specification Bulletin ATT ACHMENT D I
' - Chief Deputy
- la
*askl . ;i:l1 CityClerkClassC
' 8025
jb(_-,_, .,, Bargaining Unit: Executive Ru!es
rgQdl
N'l' 6

CITY OF COVINA
Revision Date: Apr 12, 2016

SALARY RANGE
$47.34 - $63.44 Hourly
$8,205.66 - $'lO,996.36 Monthly
$98,467.86 - $13'l,956.35 Annually
DESCRIPTION:

DEFINITION:

Under administrative direction, plans, manages, oversees and directs the operations and services of the Records Management Department, which includes the peformance of statutory duties and the preparation, posting and maintenance of agendas, minutes and records for the City Council as prescribed by statute; in coordination with the elected City Clerk conducts/coordinates municipal elections and ensures compliance with conflict of interest laws and FPPC regulations; coordinates program activities with other City officials, departments, outside agencies, organizations and the public; provides responsible and complex staff support to the City Council, City Clerk, City Manager, and Assistant City Manager; peforms other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Chief Deputy City Clerk is an mid-management level classification which exercises full responsibility for all functions and operations of the Records Management Office including records management and retention, production and publication of agendas and minutes for the City Council and a variety of commissions and boards, and is responsible for enforcement of laws and regulations pertaining to elections and campaign financing, public records, meeting notices and conflict ofinterest.

SUPERVISION RECEIVED/EXERCISED:

Receives administrative direction from the City Manager or his/her designee. Provides support to the elected City Clerk to accomplish the responsibilities of the position. Exercises direct supervision over assigned office support staff.

ESSENTIAL FUNCTIONS:
https://agency.governmentjobs.com/covinaca/default.cfm?action=specbulletin&ClassSpeclD=1'l'l 8897&headsrfooter=0 U4 876
7/1 8/22, 7:12 PM City of Covina - Class Specification Bulletin (include but are not limited to the following)
- Accepts full responsibility for all Records Management's Office activities, budgets, and services including activities associated with the production, publication and maintenance of City records, agendas, agenda packets, and minutes relating to City Council, and other board and commission activities; coordinates activities with other City officials, departments, outside agencies, organizations and the public. a Develops, implements and maintains departmental goals, objectives, policies and procedures; supervises, trains, motivates and evaluates assigned staff in the development and interpretation of City and department policies; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals; ensures that goals are achieved. * Executes and certifies official City documents; maintains custody Of the City Seal; administers and files oaths and affirmations; takes affidavits and depositions pertaining to City affairs.

Keeps an accurate record of the proceedings of the City Council and related boards and commissions; follows up on Council actions to ensure timely preparation, indexing and fiting of agreements, resolutions, ordinances and vital records; updates the Municipal Code to reflect actions of the Council
Plans and directs the conduct of municipal elections in cooperation with the City Clerk; assists in administering local data returns for statewide elections; serves as liaison with County elections officials.

Serves as the filing officer for statements of economic interest for designated employees, certain appointed officials, officeholders, candidates and committees; coordinates City Council, City Clerk, City Manager, City Attorney and other filings with the Fair Political Practices Commission.

Provides a variety of information gathering and records retrieval research services to the public and public officials regarding elections, local government legislative processes and actions, municipal corporate history and Fair Political Practices Commission filings; analyzes, enforces and explains laws and regulations related to public records, meeting notification, archival research, municipal elections, campaign financing and conflict of interest.

Verifies and implements City Code updates by informing appropriate parties; coordinates with Publisher and City Attorney to correct inconsistencies under the policy direction of the City Council; develops and coordinates communications with the community to increase citizen accessibility to City records and information.

Conducts special projects as assigned by the Assistant City Manager; directs the City's centralized records management system.

Attends and participates in professional and community meetings; stays current on issues relative to the field of municipal records management, elections and relative service delivery responsibilities; responds to and resolves sensitive and complex community and organizational inquiries, issues and complaints; establishes and maintains a customer service orientation within the Department.

Attends bid openings; opens bids; and maintains custody of bid borms.

Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence and statistical data and using a computer. Acute hearing is required when providing phone and personal service, and speech sufficient to communicate in group settings without the aid of a microphone. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
https://agency.governmentjobs.com/covinaca/default.cfm?action=specbulletin&ClassSpeclD=1 1l 8897&headerfooter=0 877
II R)III, {:'ll HIVI City of Covina - Class Specification Bulletin MINIMUM QUALIFICATIONS:
(The following are minimal qualifications necessary for entry into the dassification.) Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Chief Deputy City Clerk. A typical way of obtaining the required qualifications is to possess the equivalent of three years of increasingly responsible experience in a City Clerk's office including two years of administrative or supervisory experience supplemented by a Bachelor's degree from an accredited college or university with major course work in Business Administration or a closely related field.

License/Certificate:

Possession of, or the ability to obtain, a valid class C California driver's license.

Possession of, or the ability to obtain, certification as a California Certified Municipal Clerk.

Possession of a Notary Public is desirable
KNOWLEDGE/ ABILITIES/SKILLS:
(The following are a representative sample of the KAS's necessary to perform essential duties of the positiori.)
Knowledqe of:

Modern principles, practices and techniques of municipal records management and elections; principles and practices of budget administration; methods and techniques of supervision, training and motivation; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Plan, organize, direct and perform the duties of the Records Management's Office; develop and administer sound departmental goals, objectives, policies and methods for evaluating achievement and performance levels; plan, organize, train, evaluate and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe https://agency.governmentjobs.com/covinaca/default.cfm?action=specbulletin&ClassSpeclD=1 ll8897&headefooter=0 878 7/18/22, 7'12 PM City of Covina - Class Specification Bulletin safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

S_.

Operate an office computer and a variety of word processing and software applications; operate a variety of automated record keeping systems.
https://agency.governmentjobs.com/covinaca/default.cfm?action=specbulletin&CIassSpeclD=1 11 8897&headerfooter=0 4/4 879
//18/22, /IIB HM City oT EI Segundo - Class Specification Bulletin ATT ACHMENT E . Assistant City Clerk
, i- (At-Will) ClassCode:
'r. 0000 -b'-
, -) Bargaining Unit: Non-represented
Management/ConfidentialEmployees
CrTY OF EL SEGUNDO
Established Date: Jun 7, 2022
Revision Date: Jul 7, 2022

SALARY RANGE
$10,070,98 - $12,085.18 Monthly
DEFINITION:

DEFINITION: Under the direction of the City Clerk, oversees the daily operations of the Citv Clerk's office; assists the City Clerk in meeting the City's legalorequirements for the development, maintenance and disposition of official City records and documents; and coordinates municipal election processes.

DISTINGUISHING CHARACTERISTICS: The Assistant Citv Clerk is a sinqle incumbent ' management classification within the City Clerk's Office, requiring advanced journey level administrative knowledge and experience to perform the full range o( essential functions. This position regularly requires considerable exercise of independent judgment and initiative. May act in the absence of the City Clerk.

SUPERVISION RECEIVED AND EXERCISED: Receives qeneral supervision from theaCitv Clerk. Provides supervision and functional direction to administrative,atechnicaland support staff.

ESSENTIAL JOB FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Characteristic Duties and Responsibilities:

Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:
https://a(y;ncy.governmentjobs.com/elsegundo/default.cfm?action=specbulletin&ClassSpeclD=1483004&headerfooter=0 1/5 880
7/1 8/22, 7:18 PM City of EI Segundo - Class Specification Bulletin Plans and coordinates activities and services within the City Clerk's office; recommends and participates in development of departmental goals, objectives, and policies.

ASSiStS the City Clerk in managing the City's compliance responsibilities for appropriate establishment, maintenance and disposition of official City records of action of governing bodies, municipal ordinances, resolutions, code and other official government documents; prepares agendas, minutes and follow-up documentation; prepares, distributes and posts public notices, bulletins and contracts; ensures proper/legal posting and document preparation requirements are met; maintains custody of the City seal, ensuring authentication of only approved documents.

Attends City Council meetings and study sessions as required.

As needed, serves as the City Clerk in their absence.

ASSiStS with the review of agreements, contracts, purchase orders and special projects for compliance with insurance and business licensing requirements; coordinates bid processes for City projects; disseminates, receives and opens bids according to federal, state and municipal law; oversees the processing of all claims and subpoenas filed against the City.

Prepares various technical reports, correspondence, and statements according to federal and state rules, regulations and laws, and City policies and procedures; assists the City Clerk in preparing and monitoring the annual budget.

Plans and coordinates general and special municipal elections including administering Federal, State and local procedures, assisting candidates in meeting their legal responsibilities, training election staff, serves as liaison with County registrar/recorder, provides services to candidates, prepares sample ballots, aSsists City Clerk in developing candidate handbooks, and other election materials; serves as the City Filing Officer for local campaigns and maintains Fair Political Practices Commission filings.

Responds to requests for research and analysis on a variety of issues regarding City policies, procedures, ordinances, etc.; provides information and assistance to the public; processes deeds, bid awards and other City documents, oversees the maintenance and update of the City's Municipal Code.

Develops, implements and maintains City Clerk's office document imaging program; provides professional advice and expertise on records management, document imaging and archiving and retention as well as requirements for legal compliance to City staff; develops and administers a City-wide records management program and annual destruction of records.

Coordinates activities in the City Clerk's Office with activities or other programs, departments or staff to ensure program delivery according to appropriate policies, procedures and specifications.

May perform Notary Public acts for the public and for official City business.

Participates in outside community professional groups, and committees.

Resolves discrepancies or procedural problems and responds to program administration and/or program delivery questions ensuring necessary follow-up occurs; controls program records for operational and budget accountability; confers with and advises staff and program participants by providing advice, problem solving assistance, answers to questions and interpretation of program goals and policy.

Recruits, hires, supervises, schedules, assigns, monitors and evaluates staff; provides for and/or conducts staff development; establishes work methods and standards; initiates https://agency.governmentjobs.com/elsegundo/default.cfm?action=specbulletin&ClassSpeclD=1483004&headerfooter=O 881
7/'18/22, 7:18 PM City of EI Segundo - Class Specification Bulletin corrective and/or disciplinary action and responds to grievances and complaints according to established personnel policies and procedures and in consultation with Human Resources.

Regularly and predictably attends work.

Performs related duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

To perform this job successfully, an individual must be able to perform each essential function.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledqe of:

Local, State, and federal laws related to legislative procedures including the Ralph M. Brown Act, Maddy Act, Public Records Act, and the Political Reform Act.

Relevant organization and procedures of City government and municipal organization.

Laws, regulations, systems and procedures associated with the development, maintenance and disposition of public records.

Principles, practices, and procedures of records management including optical imaging storage and retrieval systems.

Basic principles of planning and administering municipal elections English grammar, punctuation, and spelling and effective use of vocabulary.

Modern Office methods, procedures, software and equipment.

Principles and practices of effective supervision.

Project management principles and practices.

Skill in:

Performing varied office and administrative functions in the legal development, maintenance and disposition of public records.

Synthesizing information into summary form and detailing follow-up requirements.

Application of advanced methods of document storage and retrieval.

Supervising, motivating and evaluating staff.

Organizing work, coordinating projects, activities and programs.

Completing multiple projects within specified deadlines.

Assessing objectives and operational requirements to develop and implement appropriate operational policies and procedures.

Working independently, exercising good judgment and making sound recommendations.

Using personal computers and office related software.

Conducting research and analysis and preparing clear, concise and comprehensive reports.

Understanding and applying complex regulations, procedures and guidelines. https://agency.governmentjobs.com/elsegundo/default.cfm?action=specbulletin&ClassSpeclD=1 483004&headerfooter=0 3/5 882
7/18/22, 7:18 PM City of EI Segundo - Class Specification Bulletin Communicating clearly and concisely, both orally and in writing.

Following directions from a supervisor.

Appearing for work on time.

Following direction from a supervisor.

Understanding and following posted work rules and procedures.

Accepting constructive criticism.

Working under pressure, handling significant problems and tasks that arise simultaneously and/or unexpectedly.

Establishing and maintaining effective working relationships with staff, other City employees and the public.

Other:

Required to work evenings and extended hours on a regular basis.

QUALIFICATIONS:

A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Five (5) years increasingly responsible administrative experience, preferably in a City Clerk's Office, involving a high public contact including two (2) years of management and supervisory experience.

Elections experience is highly desirable.

Education: Equivalent to a Bachelor's degree (minimum 120 units) from an accredited college or university in Business Administration, Records Management, Public Administration or a related field.

OR
Experience: Seven (7) years increasingly responsible administrative experience, preferably in a City Clerk's Office, involving a high public contact including two (2) years or management and supervisory experience.

Elections experience is highly desirable.

Education: Associate degree from an accredited college or university in Business Administration, Records Management, Public Administration or a related field.

License/Certificates: Due to the performance of some field duties which requires the operation of a personal or City vehicle, valid and appropriate California driver's license and acceptable driving record are required.
https://agency.governmentjobs.com/elsegundo/default.cfm?action=specbulletin&ClassSpeclD=1 483004&headerfooter=0 883
7/18/22, 7'l8 PM City of EI Segundo - Class Specification Bulletin Possession of a certification from the International Institute of Municipal Clerks as Certified Municipal Clerk (CMC) is required upon hire.

Certification as a Master Municipal Clerk (MMC) within twenty-four months (24) and commission as a Notary Public in the State of California within six (6) months of appointment is required. Designation as a Certified Records Manager (CRM) is highly desirable.

I Disaster Service Worker: In accordance with Government Code Section 3100. Citv of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

The City of EI Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

I
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ATT ACHMENT F

CITY OF HAWTHORNE

SENIOR DEPUTY CITY CLERK
Classification Specification
(Non-Classified)

JOB SUMMARY
Under general direction of the City Manager, plans, manages, oversees the operations and services of the City Clerk's Office; performs of statutory duties, preparation, posting and maintenance of agendas, minutes and records for the City Council; administers and coordinates municipal elections, special elections and ensures compliance with various legal requirements; coordinates program activities with City officials, departments, outside agencies, organizations and the public; and provides responsible and complex staff support to the City Council, City Clerk and City Manager.

SUPERVISION RECEIVED
The Senior Deputy City Clerk reports to the City Manager.

DISTINGUISHING CHARACTERISTICS
The Senior Deputy City Clerk classification is distinguished from the Deputy City Clerk classification by performing the Full range, more complex and sensitive duties requiring a broader knowledge of City operations and statutory duties; providing highly responsible and complex administrative support to the City Council, City Clerk and City Manager requiring high degree of interpersonal skill and diplomacy.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following is a list of typical duties assigned to the Senior Deputy City Clerk classification. The duties included on this list are examples and are not intended to be all-inclusive or restrictive * Oversee daily operations of the City Clerk's Office; plan and coordinate activities and services within the City Clerk's office; prepare, recommend and implement in development of department goals, objectives, policies and procedures.
* Coordinate and prepare City Council meetings; coordinate all agenda reports; publish legal notice advertisements and public hearing notices in coordination with City departments. * Analyze, enforce and explain laws and regulations related to public records, meeting notifications, archival research, municipal elections, campaign financing and conflict of interest.
* Perform legislative body meeting transactional work including overseeing of the transcription and distribution of minutes, document proofing, formatting and processing of ordinances and resolutions, tracking commission and committee actions, and posting of meetings on legislative content work.
* ProcessordinancesforcodificationintheMunicipalCodetoreflectactionsoftheCityCouncil; update codebooks and mail outs.
* Keep an accurate record of the proceedings of the City Council; follow up on Council actions to ensure timely preparation, indexing and filing of agreements, resolutions, ordinances and vital records.
* Respond to inquiries from City Officials and City staff regarding official City actions as well as 885

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October 2020
functions and processes related to the City Clerk's Office; and resolve problems and issues. * Maintain centralized filing systems and computerized database of official City documents and records, including agendas, minutes, resolutions, ordinances and staff reports. * Coordinate elections with the County including voter registration, candidate nominations and the review and filing of financial disclosure statements; advise candidates as to procedures and deadlines; appoint absentee board, election officers and alternates for special City elections.
* Respond to Public Records Act requests; receive and respond to inquiries from the press, other agencies, interested parties and the public; receive, copy and route responses to appropriate City representatives.
* Provide a variety ofinformation gathering and records retrieval research services to the public and public officials regarding elections, local government legislative processes and actions, municipal corporate history, and Fair Political Practices Commission filings. * Manage, organize and update the City's record management and retention program, and assist City departments with records retention compliance, preparation, resources, and offsite storage coordination.
* Oversees the review of agreements, contracts, purchase orders and special projects for compliance with insurance and business licensing requirements; coordinates bid processes for City projects; disseminates, receives and opens bids according to federal, state and municipal law; oversees the processing of all claims and subpoenas filed against the City. * Prepares various technical reports, correspondence and statements according to federal and state rules, regulations and laws and City policies and procedures. * Supervise, train and evaluate the performance of assigned staff; provide coaching and recommendations for performance improvement and development; and initiate corrective and/or disciplinary action according to established personnel policies and procedures and in consultation with Human Resources.
* Coordinate, maintain and serve as filing officer for statements of economic interest for designated employees, certain appointed officials, officeholders, candidates and committees; coordinate City Council, City Manager, City Attorney and other filings with the Fair Political Practices Commission.
* Coordinate and maintain compliance filings related to state campaign disclosure laws, City Conflict of Interest Code, AB 1234 Ethics requirements, and other compliance training for elected and appointed officials.
* Maintain current knowledge of new trends, innovations, updated and new laws related to the City Clerk's Office; and participate in professional group meetings and professional development trainings.
* Prepare and monitor department budget; monitor expenditures and recommend modifications or adjustments, as appropriate.
* Develop citywide training materials including those related to City Council agenda processes, formats and standards.
* Performs other related work as requested and assigned. 886

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South Gate City CouncilAugust 9, 2022

South Gate City Council
August 9, 2022