South Gate City Council
September 13, 2022

iii) Automobile coverage shall have a combined single limit of not less than $1,000,000, for injuries arising out of one occurtaence, and $500,000 for propeity damages. The automobile and comprehensive general liability policies may be combined in a single policy
iv) Comprehensive General Liability insurance as follows:
(a) An endorsement extending coverage to CITY, its officers, agents, and employees as an additional insured, in the same manner as the named insured, as respects liability arising out of activities related to this Agreement. (b) A clause specifying that such insurance shall be primary insurance as respects the interest of CITY, and any other insurance maintained by CITY shall be considered excess coverage and not contributing insurance with the insurance required hereunder.
(c) A "Severability of Interest" clause stating that the insurance policy applies to each insured person as if each had a separate insurance. (d) A provision or endorsement stating that such insurance, subject to all of its other terms and conditions, coverthe operations of the Permittee pursuant to the terms of this Agreement.
(e) If the Permittee allows the participation of children under the age of eighteen years, a policy including coverage of at least $500,000 per occurrence for liability or claims related to molestation.
v) As a condition precedent to this Agreement, the Permittee shall maintain such insurance and shall provide to CITY such subsequent certificates of insurance evidencing the continued maintenance of all required policies and endorsements throughout the term of this Agreement.
vi) The requirements as to the types and limits of insurance to be maintained by the Petmittee are not intended to and shall not in any manner limit or qualify the Permittee's liabilities and obligations under this Agreement.
vii)Any policy or policies of insurance that the Permittee elects to carry as insurance against loss or damage to its equipment and other personal property used in the performance of this Agreement shall include a provision waiving the insurer's right of subrogation against CITY.
viii) All of the Permittee's policies shall contain an endorsement providing that written notice shall be given to CITY at least thiity (30) calendar days prior to cancellation of the policy for any reason.
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ix) The Permittee shall require any and all subcontractors to provide comparable insurance unless specifically covered under Peimittee's policy. x) Cover all operations and activities of the Permittee pursuant to the terms of this Agreement.
xi) AN ACTUAL COPY OF THE BLANKET ADDITIONAL INSURED POLICY

LANGUAGE OR ENDORSEMENT MUST BE ATTACHED TO THE
CERTIFICATE OF LIABILITY INSURANCE.

10. COMPLIANCE WITH LAWS AND PARK RULES
LICENSEE and all its vendors shall comply with all applicable laws, ordinances, rules and regulations of all governmental agencies, including, without limitation, all CITY and Park rules and regulations.

11. NON-DISCRIMINATION.

The LICENSEE shall not discriminate as to race, creed, gender, color, national origin, or sexual orientation in the performance of its services and duties pursuant to this Agreement, and will comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments.

12. CITY'S OBLIGATIONS
Except for the obligations of CITY specifically set forth in this Agreement, it is intended by the parties hereto that CITY shall have no obligation, in any mannerwhatsoever, to repair and maintain the CAR SHOW AREA, nor any structural improvements located thereon, nor any equipment now or hereafter located therein. LICENSEE expressly waives the benefit of any statute now, or hereafter, in effect which would entitle LICENSEE to make repairs at CITY's expense.

12.1 SpecificFacilitiestobeprovided
No less than 90 days prior to each event, LICENSEE shall submit a final version of Attachment A and B outlining the specific facilities to be used, equipment to be provided by CITY and ancillary facilities requested. Use of the Golf Course itself, the ShowMobile and the Starters Shack shall be covered by the License Fee as designated in Section 5. Any additional requests may result in additional charges as designated in Section 8.C.

12.2 Condition of Premises
LICENSEE shall accept the CAR SHOW AREA in its condition existing as of the date of each CAR SHOW immediately preceding occupancy by LICENSEE or its vendor, customers, employees or agents. LICENSEE acknowledges that neither CITY, nor any representative of CITY, has made any representation or warranty as to the present of future 139
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suitability of the CAR SHOW AREA for the conduct of LICENSEE's event. Furthermore, CITY makes no representations as to whether hazardous materials or toxic waste may be located on or near the subject premises.

12.3 Notification of unsafe conditions
In the event that the LICENSEE believes that an unsafe condition exists as a result of their inspection of the CAR SHOW AREA prior to any scheduled CAR SHOW, it is the responsibility of the LICENSEE to notify the DIRECTOR of such conditions immediately and ensure that LICENSEE activities, employees, vendors and members of the public are prevented from entering any area which may be deemed hazardous or unsafe by the LICENSEE until such conditions may be appropriately corrected.

12.4 Security Measures
LICENSEE acknowledges that nothing in this Agreement obligates CITY to provide guard service or other security measures for the protection of the vehicles, equipment or belongings of any participant, exhibitor, vendor or performer and that CITY shall have no obligation whatsoever to provide same. LICENSEE assumes all responsibility for the protection of CAR SHOW, its vendors, agents and invitees, from acts of third parties.

13. RELATIONSHIP OF THE PARTIES
Nothing in this Agreement shall be constructed as creating a partnership or a joint venture, it being understood that each of the parties hereto is responsible for its own separate debts and obligations.

The LICENSEE shall have no power to incur any debt or obligation for or on behalf of CITY.

Neither CITY nor any of its officers or employees shall have any control over the conduct of the LICENSEE, or any of the LICENSEE's employees, except as herein set forth, and the LICENSEE expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of CITY, it being distinctly understood that the LICENSEE is and shall at all times remain to CITY a wholly independent contractor and the LICENSEE obligations to CITY are solely such as are prescribed by this Agreement.

14. NOTICE TO PARTIES
Any notice required or permitted under this Agreement to be given by either party may be given by depositing in the United States mail, postage prepaid, first class, a notice addressed as follows:

To CITY: City of South Gate
4900 Southern Avenue
South Gate, CA 90280
Attn: Steve Costley, Director of Parks & Recreation To LICENSEE: President
Tweedy Mile Association
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Tweedy Mile Azalea Car Show at South Gate Park

351 7-C Tweedy Blvd.

South Gate, CA 90280

15. GENERAL PROVISIONS

15.1 LegalConstruction.
(a) This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California.
(b) This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
(c) The aiticle and section, captions and headings herein have been inseited for convenience only, and shall not be considered or referred to in resolving questions of interpretation or construction.
(d) Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

15.2 Waiver; Remedies Cumulative.

Failure by a party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and altetnative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

15.3 MitigationofDamages.

In all such situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party. 141
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15.4 Partial Invalidity.

If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

15.5 Attorneys' Fees.

The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attoineys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or coru'iected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

15.6 Entire Agreement.

This Agreement constitutes the whole Agreement between CITY and the LICENSEE, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any changes or modifications to this Agreement must be made in writing appropriately executed by both CITY and the LICENSEE.

15.7 Non-Assignability.

The LICENSEE shall not assign or transfer any interest in this Agreement without the express prior written consent of CITY.

15.8 Severability
The invalidity of any provision of this Agreement, as determined by a court of competent jurisdiction, shall in no way affect the validity of any other provisions hereof. 142
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IN WITNESS WHEREOF, the Paities hereto have caused this Agreement to be executed and attested by their respective officers and thereunto duly authorized.

CITY OF SOUTH GATE:

By:

Steve Costley, Director of Parks & Recreation
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

F. Salinas, City Attorney
TWEEDY MILE ASSOCIATION:

By:

President
Dated:
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ATT ACHMENT B
Contract No. 2022-05-CC

SPECIAL EVENT LICENSE AGREEMENT

FOR CAR SHOW OPERATIONS

BETWEEN THE CITY OF SOUTH GATE AND

TWEEDY MILE ASSOCIATION
This License Agreement ("Agreement") is made and entered into on January 25, 2022, by and between the City of South Gate, amunicipal corporation (hereinafterreferred to as the "City"), and Tweedy Mile Association (hereinafter referred to as the "Licensee"). City and Licensee are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECITALS
WHEREAS, Licensee desires to hold and produce a Car Show event ("Car Show") within the City of South Gate;
WHEREAS, City desires to continue to offer this historic event in South Gate as part of the annual Azalea Car Show;
WHEREAS, Licensee warrants to the City that it has the qualifications, experience, and facilities to perform properly and timely in producing the Car Show permitted under this Agreement; and
WHERF,AS, City is willing to grant a license to Licensee for operation of a Car Show at South Gate Park under the terms and conditions herein stated.

NOW THEREFORE, the Parties hereby agree as follows:

1.0 GRANT OF EXCLUSIVE LICENSE
City hereby grants to Licensee a temporary, revocable, and exclusive license to enter upon those areas of South Gate Park specified on the attached diagram Attachment A - ("Car Show Area") and to use said property at the times and dates agreed upon by Licensee and City and attached hereto, according to the terms and conditions, herein provided. Unless otherwise stipulated or modified, the proposed events shall take place annually on the Sunday which falls during the Annual Azalea Festival and shall take place on the South Gate Golf Course, a specific schedule to be agreed upon in writing at least six months prior to each event.

1.1 Revocability
City may in its sole and unfettered discretion, revoke this license and/or terminate Agreement without cause upon thirty (30) days advance written notice. In the event that any of the terms of Agreement or city ordinances are violated, or, in the event that, in the City's sole discretion and judgment in the determination of the City Manager or his/her designee, there is an eminent threat to public health or safety, City may revoke this license at any time and require that all activities related to the license be ceased. 15144
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Both Attachment A - Car Show Area and Attachment B - SCHEDULE may be revised by mutual agreement of both Parties at any time. Such revisions should be made in writing and signed by both Parties as acknowledgement of their acceptance,

1.2 Exclusive
Licensee is granted exclusive use of the designated areas for the days and times specified in Agreement. City may not grant permission to other persons to use the same property, which is the subject matter of Agreement at the same times as are herein specified without other or further notice to Licensee. City reserves the right for its staff and representatives to enter into the Car Show Area at any time for maintenance, security or monitoring purposes.

The exclusive nahire of Agreement pertains solely to the use of the designated Car Show Area during the dates and times specified in Agreement. This exclusivity shall not be construed to prevent the City from any operations, licensing, or use of the Car Show Area outside of the designated periods or to limit the ability of the City to offer other events or activities of a similar nature. City reserves the right to produce other events, whether or not they are similar in nature to Licensee's EVENTs or to enter into other license agreements so long as they do not directly conflict with Licensee's use of Car Show Area.

1.3 Unless sooner revoked, rescinded, or temiinated, Agreement shall automatically expire as specified under Section 3: TERM OF AGREEMENT

2.0 PERMISSABLE USE
Licensee shall use, under terms and conditions consistent with those set forth in Agreement, the Car Show Area for the sole purpose of conducting a classic car show and other associated activities as specifically approved by City, and for no other purpose. All activities, vendors, performers, designated spectator areas, signage, preparation areas, support staff, vehicles and equipment shall be located in the Car Show Area.

All vendors, sales of merchandise and food service shall comply with all City, County and State laws and regulations including having a current business license with the City and adhering to all health codes. Licensee and sellers shall not interfere with orimpede access for emergency vehicles.

Any additional equipment orrequirements needed to meethealth codes orotherregulations beyond those specifically outlined in Agreement as being "City responsibility" shall be the responsibility of Licensee.

3.0 TF,RM OF AGREEMENT
Agreement will become effective on upon execution and will remain in effect until June 30, 2022, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated byeither Party as provided herein. 16 145
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4.0 HOURS OF OPERATION , ,,
The license herein granted shal} be valid only March 8, 2022. Normal hours of operation arebetween the hours of 6:00 a.rn. and 10:00 p.m. Specific days and times shall be agreed upon byboth Parties at least 30 days prior to the event for each of the following activities: setup,performance, and cleanup. a) Sehip - Set up may begin on the day of the event no earlier than 6:00am. Prior to thescheduled start of set up, Licensee may have non-exclusive access as needed formeasurement, inspection or other evaluation and planning purposes. There can be nodeliveries of equipment or a:val of vehicles or staff prior to the setup period. At thebeginning of the setup period, Licensee shall have exclusive use, at agreed upon times,and full responsibility for the Car Show Area including all safety and security, Citywill not be responsible for equipment or other materials left in the Car Show Area.Members of the public shall not be allowed within the Car Show Area during Setup. b) Event-EventperiodsshallbethoseperiodsspecifiedwhentheCarShowAreaisopen to the public. All sales, entertainment, games and associated activities shall berestricted to those hours designated for the Event period. No vehicles will be allowedto be moved in the Car Show Area while the public is present. Event periods will endno later than lO:OOpm. c) Clean up - Licensee will have one day after the final perfomnance to remove allequipment, materials and supplies from the Car Show Area and retum the Car ShowArea to its original condition, with the exception of normal wear and tear. Clean upactivities must take place between the hours of 6:00 a.m. and 10:00 p.m. Members ofthe public shall not be allowed within the Car Show Area during Cleanup. d) Materials, supplies, equipment, and vehicles may not be stored at City facilities outsideof the Car Show Area before, during or after Licensee's license period without expresswritten consent from the City.

Days and times may be modified at any time by mutual written agreement of the Parties.

5.0 LICENSE FEES. This event is acknowledged to be part of the City's annual AzaleaFestival. As such, fees for use of the Car Show Area, Showmobile and Park and Recreation stafftypically assigned to the rental of Car Show Area and use of Showmobile are to be waived,LICENSE is responsible for costs owed by the Licensee to any other agency or business and thosedirect costs to be reimbursed to the City as specified in 8.Oc below.

In addition, and at the sametime, Ijcensee shall pmvide City with a security depomt of $1,000 tobe held until al] claims of damage or additional costs have been resolved and reimbursed to theCity. Atsu*tme,CityshallretumLicensee'sseeuritydepositbydieckwithin30days. 17 146
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6.O COMPENSATION TO LICENSEE. Licensee will receive no compensation from the City for operation of the Car Show or other services provided by Licensee in association with Agreement unless agreed to in advance by the Director in writing. a) Licensee may not charge parking fees associated with the Car Show. b) Licensee may charge entry fees for both entrants and spectators entering the Car Show Area.
c) Licensee may charge vendors either a flat fee or a percentage of their gross sales, for their participation as a vendor in the Car Show. Licensee is solely responsible for the collection and accounting of any fees it may charge.
d) Licensee may sell advertising, solicit sponsors, and include affiliate organizations and businesses in order to secure financial support for the Car Show. City shall have final approval of all sponsors or advertisers who will be associated with or advertise at the event beyond Licensee. Licensee may not make any commitment or agreement which would exceed their rights as spelled out in Agreement and may not make any commitment or agreement on behalf of the City or in any way act or represent themselves as an agent of the City,
e) Licensee shall provide a full detailed accounting including sources of revenues generated by the event as well as sources of expenses within 30 days of the close of the Car Show.

Accounting shall detail the revenue sources and amount along with expenses showing sources and amount.

7.O CITY AGENT. The Director of Parks & Recreation, or his/her designee ("Director"), for the purposes of Agreement, is the agent for the City; whenever approval or authorization is required, Licensee understands that the Director of Parks & Recreation, or his/her designee, has the authority to provide that approval or authorization.

8.O SPECJAL TERMS AND CONDITIONS
a) Habitation - Vendors, crew, performers and other employees, contractors or agents of Licensee shall not be allowed to habitate or otherwise camp or stay in the Car Show Area or on the park grounds or parking lots after hours of operation other than one designated security personnel who is responsible for monitoring and maintaining security and safety in the Car Show Area during those hours of non-operation. b) Fees - Licensee shall pay all fees and costs required by govemment agencies related to the Car Show including pemit fees, health inspections, business license, fire, and other govermnental charges.
c) City Costs - Licensee shall pay, other than those specifically stated in Section 5 of Agreement, all costs incurred by the City in relation to the Car Show (CITY COSTS) includingthosecostsassociatedwiththeCity'sobligationsasoutlinedinAgreernent. Such costs may include additional park maintenance, public works support, police services, etc. 18 147
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No less than 30 days prior to the Car Show, City shall provide Licensee with an itemized estimate of all costs which the City can reasonably foresee for services and costs that the City expects to incur as a result of the Car Show. These costs will be based upon services requested by the Licensee and for those services which the City feels, in its sole discretion, necessary for the safety and integrity of the facilities and the public. This estimate shall not limit the City's ability to require reimbursement for additional costs incurred by unforeseen incidents or for additional requests made by Licensee after the preparation of the estimate.
d) Reimbursement to City - Within 7 days of the conclusion of the Car Show, City shall provide Licensee with an accounting of those actual costs to be reimbursed as specified above. If Licensee wishes to dispute any costs included within the accounting, Licensee must do so in writing within 7 days of receipt of accounting report from City. Once City and Licensee agree on the amount to be reimbursed to the City, Licensee will provide payment in full within 7 days. Altemately, if the Reimbursement to City is less than the Security Deposit, Licensee may request that the Reimbursement be deducted from the Security Deposit.
e) Police Services - With the exception of ovemight security, and unless otherwise agreed upon, the City shall provide police services for the Car Show through the resources of the SouthGatePoliceDepartment. TheCity,atitssolediscretion,shalldetemiinetherequired level of service and at least 30 days prior to the Car Show, shall provide Licensee with an operational plan for such along with an estimated cost for these services. All costs associated with police orpublic safetypersonnel provided as a direct result ofthe Car Show shall be reimbursed by Licensee.
f) Firearms - Firearms and explosives are expressly forbidden on the park. Any employee, vendor, contractor or security personnel who will have a fireamn while on the park must receive special permission from the Chief of Police to do so. Any pyrotechnics or other performance oriented explosive devices must be approved ahead of time by City and by Los Angeles County Fire Department.
g) Talent Licensee has sole detemiination and responsibility of the acts, perfomiers, schedule, vendors, and activities which together represent the nature and character of the Car Show. Licensee understands that this event and the facilities remain subject to all Park Ordinances, Rules and Regulations and that the nature of the event shall be promoted and presented as a "Family Event" and that all performances and activities shall comply to a level of decorum, language and behavior which will create an atmosphere appropriate for all ages.
h) Equipment - Licensee is provided with the Car Show Area in as-is condition. Licensee is responsible to provide all equipment, supplies and materials required to operate the Car Show. All equipment and staging as well as booths, rides and other attractions must comply with all local, state and federal regulations as well as all industry standards for safety and proper operation.
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i) Modifications - Licensee may not make any modifications to existing facilities without express written consent from City. Any modifications so approved will be at the sole expense of Licensee and Licensee shall be responsible for all costs to restore Car Show Area to its original condition at the conclusion of the Car Show unless this condition is expressly waived by the City in writing.
j) Advertising - Licensee and City shall cooperate in developing a promotional plan for the Car Show. Licensee is solely responsible for all advertising costs associated with the Car Show. The City may, at its sole discretion, assist in advertising the Car Show through its own means and at its own cost. In doing so, City shall comply with all logos, slogans and other advertising standards provided by Licensee. Licensee is hereby given express permission to use the City logo or the names City of South Gate, Parks & Recreation or SouthGateParkasaco-sponsoroftheeventinanyofitsadvertisingorpromotions. Unless otherwise agreed to, all advertising will refer to the Car Show as the "Annual Azalea Car Show" and the City of South Gate Parks & Recreation Department will be designated as an event sponsor as mutually deemed appropriate.
k) City may allow up to ten (10) booths to be set up in the Car Show Area by local organizations for the purpose of distributing information only. Such booths shall consist of no more than a lO'xlO' canopy, one eight foot table and two chairs along with such display items and infomiational pieces required, All displays as well as canopy, table and chairs will be provided either by the organizatiori or by the City. 1) Licensee shall notify all local governmental agencies having jurisdictional responsibility over the Car Show and cooperate with them in regard to their requirements for protection of the public.
m) Sanitation - Licensee shall provide sufficient number of portable toilets, including ADA compliant toilets, and trash receptacles to handle the needs of the attending public. Toilets shall be cleaned on a frequent basis. Trash cans shall be emptied with enough frequency to prevent overflow or the attracting of insects or other pests. Trash, litter, and other debris not in trash cans will be picked up and removed from the Car Show Area throughout the event and with enough frequency to ensure a safe, healthy, and inviting event location.

Trash may be placed in dumpsters provided by the City at the City's expense. n) Food spoils - Vendors who will be preparing food to be sold in the Car Show Area may notuseCitytrashcansordumpstersforfoodspoilsorpreparationwaste, Suchwastemust be disposed of offsite.
o) City shall provide staff to patrol and clean parking lots designated for Car Show parking.

Cost for such services shall be included in CITY COSTS and reimbursed by Licensee. p) Alcohol - Licensee understands and agrees that alcohol, alcohol related products or drug paraphernalia may not be sold or advertised in the Car Show Area or in relation to the Car Show unless first approved by the Director of Parks & Recreation in writing on a separate agreement.
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q) Licensee shall retain the right to revoke admission to the Car Show grounds of any person suspected to be in possession of any alcoholic beverages, illegal drugs, weapons, animals, or acting in a manner that may cause alami to the general public. r) Damage - In the event that any property damage is sustained as a result of the Car Show, L icensee agrees to repair the damage at Licensee 's expense. s) Pollution Discharge - Licensee shall be responsible for ensuring that Car Show and all associated activities are operated and maintained in compliance with the provisions of the National Pollution Discharge Elimination System (NPDES). t) Assignments and Subletting - Licensee shall not voluntarily or by operation of law assign, transfer, mortgage, pledge, or otherwise transfer or encumber all or any part of Licensee 's interest in Agreement or in the Car Show Area.

9.0 mDEMNIFICATION AND INSURANCE

9.1 Licensee shall indemnify City, its elected officials, officers, and employees, and shall hold City hamiless, and shall defend City upon request and tender of defense, against any and all liability and loss, including but not limited to reasonable attomey's fees, which City may incur because of injury to any person or damage to or destruction of any property caused by Licensee, its agents, employees, manager, owners, members, vendors, customers, or invitees.

9.2 Not less than thirty (30) days prior to the start of each event, Licensee shall submit to the City certificates indicating the Permittee has obtained from insurers listed "A" or better in the Best's Insurance Guide and authorized to do business in the State of California insurance policies for not less than the following coverage and limits of insurance:
i) General liability insurance coverage in an amount not less than $5,000,000 if carnival rides or attractions are included or $2,000,000 if they are not. ii) Workers'compensationcoverageasrequiredbylawandwithemployer'sliabilitylimits of at least $1,000,000 per occurrence.
iii) Automobile coverage shall have a combined single limit of not less than $1,000,000, for injuries arising out of one occurrence, and $500,000 for property damages. The automobile and comprehensive general liability policies may be combined in a single policy
iv) Comprehensive General Liability insurance as follows:
(a) An endorsement extending coverage to the City, its officers, agents, and employees as an additional insured, in the same manner as the named insured, as respects liability arising out of activities related to Agreement. (b) A clause specifying that such insurance shall be primary insurance as respects the interest of the City, and any other insurance maintained by the City shall be 21 150
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considered excess coverage and not contributing insurance with the insurance required hereunder.
(c) A "Severability of Interest" clause stating that the insurance policy applies to each insured person as if each had a separate insurance. (d) Aprovisionorendorsementstatingthatsuchinsurance,subjecttoallofitsother tertns and conditions, coverthe operations ofthePermitteepursuant to the terms of Agreement.
(e) If the Permittee allows the participation of children under the age of eighteen years, a policy including coverage of at least $500,000 per occurrence for liability or claims related to molestation.
v) As a condition precedent to Agreement, the Permittee shall maintain such insurance and shall provide to the City such subsequent certificates of insurance evidencing the continued maintenance of all required policies and endorsements throughout the term of Agreement.
vi) The requirements as to the types and limits of insurance to be maintained by the Permittee are not intended to and shall not in any manner limit or qualify the Permittee's liabilities and obligations under Agreement.
vii)Any policy or policies of insurance that the Permittee elects to carry as insurance against loss or damage to its equipment and other personal property used in the performance of Agreement shall include a provision waiving the insurer's right of subrogation against the City.
viii) All of the Permittee's policies shall contain an endorsement providing that written notice shall be given to the City at least thirty (30) calendar days prior to cancellation of the policy for any reason.
ix) The Permittee shall require any and all subcontractors to provide comparable insurance unless specifically covered under Pemiittee's policy. x) CoveralloperationsandactivitiesofthePermitteepursuanttothetermsofAgreement. xi) AN ACTUAL COPY OF THE BLANKET ADDITIONAL INSURED POLICY

LANGUAGE OR ENDORSEMENT MUST BE ATTACHED TO THE
CERTIFICATE OF LIABILITY INSURANCE.

10.O COMPLIANCE WITH LAWS AND PARK RULES
Licensee and all its vendors shall comply with all applicable laws, ordinances, rules, and regulations of all governmental agencies, including, without limitation, all City and Park rules and regulations.
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11.O NON-DISCRIMINATION.

The Licensee shall not discriminate as to race, creed, gender, color, national origin, or sexual orientation in the perfomiance of its services and duties pursuant to Agreement, and will comply with all applicable laws, ordinances, and codes ofthe Federal, State, County and City governments.

12.O CITY'S OBLIGATIONS
Except for the obligations of City specifically set forth in Agreement, it is intended by the Parties hereto that City shall have no obligation, in any manner whatsoever, to repair and maintain the Car Show Area, nor any structural improvements located thereon, nor any equipment now or hereafter located therein. Licensee expressly waives the benefit of any statute now, or hereafter, in effect which would entitle Licensee to make repairs at City 's expense.

12.1 SpecificFacilitiestobeprovided
No less than 90 days prior to each event, Licensee shall submit a final version of Attachment A outlining the specific facilities to be used, equipment to be provided by City and ancillary facilities requested. Use of the Golf Course itself, the Showmobile and the Starters Shack shall be covered by the License Fee as designated in Section 5. Any additional requests may result in additional charges as designated in Section s.c.

12.2 Condition of Premises
Licensee shall accept the Car Show Area in its condition existing as of the date of each Car Show immediately preceding occupancy by Licensee or its vendor, customers, employees, or agents. Licensee acknowledges that neither City, nor any representative of the City, has made any representation or watanty as to the present of future suitability of the Car Show Area for the conduct of Licensee 's event. Furthermore, City makes no representations as to whether hazardous materials or toxic waste may be located on or near the subject premlseS.

12.3 Notification of unsafe conditions
In the event that the Licensee believes that an unsafe condition exists as a result of their inspection of the Car Show Area prior to any scheduled Car Show, it is the responsibility of the Licensee to notify the Director of such conditions immediately and ensure that Licensee activities, employees, vendors and members of the public are prevented from entering any area which may be deemed hazardous or unsafe by the Licensee until such conditions may be appropriately corrected.

12.4 Security Measures
Licensee acknowledges that nothing in Agreement obligates the City to provide guard service or other security measures for the protection of the vehicle's equipment or belongings of any participant, exhibitor, vendor or performer and that City shall have no 23152
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obligation whatsoever to provide same. Licensee assumes all responsibility for the protection of Car Show, its vendors, agents, and invitees, from acts of third Parties.

13.O RELATIONSHIP OF THE PARTIES
Nothing in Agreement shall be constructed as creating a partnership or a joint venture, it being understood that each of the Parties hereto is responsible for its own separate debts and obligations.

The Licensee shall have no power to incur any debt or obligation for or on behalf of the City.

Neither the City nor any of its officers or employees shall have any control over the conduct of the Licensee, or any ofthe Licensee's employees, except as herein set forth, and the Licensee expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of the City, it being distinctly understood that the Licensee is and shall at all times remain to the City a wholly independent contractor and the Licensee obligations to the City are solely such as are prescribed by Agreement.

14.O NOTICE TO PARTIES
Any notice required or permitted under Agreement to be given by either Party may be given by depositing in the United States mail, postage prepaid, first class, a notice addressed as follows:

To City: City of South Gate
4900 Southern Avenue
South Gate, CA 90280
Attn: Steve Costley, Director of Parks & Recreation scostley((sogate.org
(323) 563-5494
To Licensee: President
Tweedy Mile Association
3517-C Tweedy Blvd.

South Gate, CA 90280

15.O GENH,RAL PROVISIONS

15.1 Legal Construction.
(a) Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed underthe laws ofthe State of California. (b) Agreement shall be constnued without regard to the identity of the persons who drafted its various provisions. Each and every provision of Agreement shall be conmued as though each of the Parties participated equally in the drafling of same, and any mle of constniction that a document is to be construed against the drafting Party shall not be applicable to Agreement.
(c) The article and section, captions and headings herein have been inserted for convenience only, and shall not be considered or referred to in resolving questions of 24 153
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interpretation or construction.
(d) Whenever in Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

15.2 Waiver: Remedies Cumulative.

Failure by a Party to insist upon the performance of any of the provisions of Agreement by the other Party, irrespective of the length oftime forwhich such failure continues, shall not constitute a waiver of such Party 's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other Parly shall be effective or binding upon such Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any otherperiod oftime, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under Agreement, or at law or in equity, shall be cumulative and altemative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

15.3 Mitigation of Damages.

In all such situations arising out of Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

15.4 Partial Invalidity.

If any provision in Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

15.5 Attorneys' Fees.

The Parties hereto acknowledge and agree that eachwill bearhis or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

15.6 EntireAgreemant.

Agreement constitutes the whole agreement between the City and the Licensee, and neither Party has made any representations to the other except as expressly contained herein. 25 154
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Neither Party, in executing or performing Agreement, is relying upon any statement or information not contained in Agreement. Any changes or modifications to Agreement must be made in writing appropriately executed by both the City and the Licensee.

15.7 Non-Assignability
The Licensee shall not assign or transfer any interest in Agreement without the express prior written consent of the City.

15.8 The invalidity of any provision of Agreement, as determined by a court of competent jurisdiction, shall in no way affect the validity of any other provisions hereof. [Remainder of page left blank intentionally.]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

Dated:

ATTEST:

B7:

CARMEN Avalos, C
(Seal)
erk
APPROVED AS TO FORM:

B7:

F. Salinas, City Attorney
TWEEDY MILE ASSOCIATION:

Dated: r[?Y
'1;fl;h4 ffl-sipvr
27156

ATT ACHMENT C
Contract No. 3262

SPECIAL EVENT LICENSE AGREEMENT FOR CAR SHOW OPERATIONS

BETWEEN THE CITY OF SOUTH GATE
AND

TWEEDY MILE ASSOCIATION
This License Agreement (AGREEMENT) is effective as of December 1, 2016, and is made and entered into by and between the City of South Gate, a municipal corporation (hereinafter referred to as the "CITY"), and Tweedy Mile Association (hereinatter referred to as the "LICENSEE").

RECIT ALS
A. Whereas, LICENSEE desires to hold and produce a Car Show event (CAR SHOW) within the City of South Gate; and
B. Whereas, CITY desires to continue to offer this historic event in South Gate as part of the annual Azalea CAR SHOW; and
C. Whereas, LICENSEE warrants to the CITY that it has the qualifications, experience and facilities to perform properly and timely in producing the CAR SHOW permitted under this Agreement.
. D. Whereas, CITY is willing to grant a license to LICENSEE for operation of a CAR SHOW at South Gate Park under the terms and conditions herein stated.

NOW THEREFORE, IT IS AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS:

1.0 GRANT OF EXCLUSIVE LICENSE
CITY hereby grants to LICENSEE a temporary, revocable and exclusive license to enter upon tliose areas of South Gate Park specified on the attached diagram Attacent A - (CAR SHOW AREA) and to use said property at the times and dates agreed upon by LICENSEE and CITY and attached hereto, according to the ters and conditions, herein provided. Unless otherwise stipulated or modified, the proposed events shall take place annually on the Sunday which falls during the Annual Azalea Festival and shall take place on the South Gate Golf Course, a specific schedule to be agreed upon in writing at least six montlis prior to each event.

1. l Revocability
CITY may in its sole and unfettered discretion, revoke this license and/or terminate tlie agreement without cause upon thitty (30) days advance written notice. In the event that any of the terms of this agreement or city ordinances are violated, or, in the event that, in the CITY's sole discretion and judgment, there is an eminent threat to public healtli or safety, CITY may revoke this license at any time and require that all activities related to the license be ceased.
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Both Attachment A - CAR SHOW AREA and Attachment B - SCHEDULE may be revised by mutual agreement of both parties at any time. Such revisions should be made in writing and signed by botli parties as acknowledgement of their acceptance.

1.2 Exclusive
LICENSEE is granted exclusive use of the designated areas for the days and times specified in the agreement. CITY may not grant permission to other persons to use tlie same property, which is the subject matter of this Agreement at the same times as are herein specified without other or further notice to LICENSEE. CITY reserves the right for its staff and representatives to enter into the CAR SHOW AREA at any time for maintenance, security or monitoring purposes.

The exclusive nature of this agreement peitains solely to the use of the designated CAR SHOW AREA during the dates and times specified in this agreement. This exclusivity shall not be construed to prevent the CITY from any operations, licensing or use of the CAR SHOW AREA outside of the designated periods or to limit the ability of the CITY to offer other events or activities of a similar nature. CITY reserves the right to produce other events, whether or not they are similar in nature to LICENSEE's EVENTs or to enter into other license agreements so long as they do not directly conflict with LICENSEE's use of CAR SHOW AREA.

1.3 Unless sooner revoked, rescinded, or terminated, this Agreement sliall automatically expire as specified under Section 3 : TERM OF AGREEMENT

2.0 PERMISSABLE USE
Licensee shall use, under terms and conditions consistent with those set foitli in this Agreement, the CAR SHOW AREA for the sole purpose of conducting a classic car show and other associated activities as specifically approved by CITY, and for no other purpose. All activities, vendors, performers, designated spectator areas, signage, preparation areas, support staff, vehicles and equipment shall be located in the CAR SHOW AREA.

All vendors, sales of merchandise and food service shall comply with all City, County and State laws and regulations including having a current business license with the CITY and adhering to all health codes. Licensee and sellers shall not interfere with or impede access for emergency vehicles. Any additional equipment or reqriirements needed to meet health codes or other regulations beyond those specifically outlined in this agreement as being "CITY responsibility" shall be the responsibility of LICENSEE.

3.0 TERM OF AGREEMENT
This agreement will become effective on upon execution and will remain in effect until December 1, 2019 unless otherwise expressly extended or revoked.

4.0 HOURS OF OPERATION
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The license herein granted shall be valid only during days and hours as agreed to in advance by CITY and documented in Attacl'unent B - Schedule. Normal hours of operation are between the hours of 6:00 a.m. and 10:00 p.m. Specific days and times shall be ageed upon by both parties at least 30 days prior to the event for each of the following activities; setup, performance and cleanup.
a) Setup - Set up may begin on the day of the event no earlier than 6:00arn. Prior to the scheduled start of set up, LICENSEE may have non-exclusive access as needed for measurement, inspection or other evaluation and planning purposes. There can be no deliveries of equipment or arrival of vehicles or staff prior to the setup period. At the beginning of the setup period, LICENSEE shall have exclusive use and full responsibility for the CAR SHOW AREA including all safety and security. CITY will not be responsible for equipment or other materials left in the CAR SHOW AREA. Members of the public shall not be allowed within the CAR SHOW AREA during Setup.
b) Evem - Event periods shall be those periods specified when the CAR SHOW AREA is open to the public. All sales, entertainment, carnival rides, games and associated activities shall be restricted to those hours designated for the Event period. No vehicles will be allowed to be moved in the CAR SHOW AREA while the public is present, Event periods will end no later than lO:OOpm. c) Clean up - LICENSEE will have one day after the final performance to remove all equipment, materials and supplies from the CAR SHOW AREA and return the C AR SHOW AREA to its original condition. Clean up activities must take place between the hours of 6:00 a.m. and 10:00 p.m. Members of the public shall not be allowed within the CAR SHOW AREA during Cleanup.
d) Materials, supplies, equipment and vehicles may not be stored at CITY facilities outside of the CAR SHOW AREA before, during or after LICENSEE's license period without express written consent from the CITY.

Days and times may be modif-ied at any time by mutual written agreement of the parties.

5.0 LICENSE FF,ES. This event is acknowledged to be part of the CITY's annual Azalea Festival. As such, all fees associated with tliis LICENSE are to be waived. This LICENSE FEE is exclusive of any fees or costs owed by the LICENSEE to any other agency or business and is exclusive of those direct costs to be reimbursed to the (ITY as specified in 7.Oc below, In addition and at the same time, LICENSEE shall provide CITY with a security deposit of $1,000 to be held until all claims of damage or additional costs have been resolved and reimbursed to the CITY. At such time, CITY shall return LICENSEE's security deposit by check within 30 days.

6.O COMPENSATION TO LICENSEE. LICENSEE will receive no compensation from the CITY for operation of the CAR SHOW or other services provided by LICENSEE in association with this agreement unless agreed to in advance by the DIRECTOR in writing. a) LICENSEE may not charge parking fees associated with the CAR SHOW. 30159
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b) LICENSEE may charge entry fees for both entrants and spectators entering the CAR SHOW AREA.
c) LICENSEE may charge vendors either a flat fee or a percentage of their gross sales, for their participation as a vendor in the CAR SHOW. LICENSEE is solely responsible for the collection and accounting of any fees it may cl'iarge. d) LICENSEE may sell advertising, solicit sponsors and include affiliate organizations and businesses in order to secure financial support for the CAR SHOW. CITY shall have final approval of all sponsors or advertisers who will be associated with or advertise at the event beyond LICENSEE. LICENSEE may not make any commitment or agreement which would exceed their rights as spelled out in this agreement and may not make any commitment or agreement on behalf of the CITY or in any way act or represent themselves as an agent of the CITY.

7.O CITY AGENT. The Director of Parks & Recreation, or his/her designee (DIRECTOR), for the purposes of this Agreement, is the agent for the CITY; whenever approval or authorization is required, LICENSEE understands that the Director of Parks & Recreation, or his/her designee, has the authority to provide that approval or authorization.

8.O SPECIAL TERMS AND CONDITIONS
a) Habitation - Vendors, crew, performers and other employees, contractors or agents of LICENSEE shall not be allowed to habitate or otherwise camp or stay in the CAR SHOW AREA or on tlie park grounds or parking lots after hours of operation other than one designated security personnel who is responsible for monitoring and maintaining security and safety in the CAR SHOW AREA during those hours of non-operation. b) Fees - LICENSEE shall pay all fees and costs required by governrnent agencies related to the CAR SHOW including permit fees, health inspections, business license, 'fire and other govemmental charges.
c) City Costs - LICENSEE shall pay all costs incuned by the CITY in relation to the CAR SHOW (CITY COSTS) including those costs associated witli the CITY's obligations as outlined in this agreement. Such costs may include additional park maintenance, public works support, police services, etc. No less than 30 days prior to the CAR SHOW, CITY shall provide LICENSEE with an itemized estimate of all costs which the CITY can reasonably foresee for services and costs that the CITY expects to incur as a result of the CAR SHOW. These costs will be based upon services requested by the LICENSEE and for those services which the CITY feels, in its sole discretion, necessary for the safety and integrity of the facilities and the public. This estimate shall not limit the CITY's ability to require reimbursement for additiona] costs incurred by unforeseen incidents or for additional requests made by LICENSEE after the preparation of the estimate. d) Reimbursement to City - Within 7 days of the conclusion of the CAR SHOW, CITY shall provide LICENSEE with an accounting of those actual costs to be reimbursed as specified above. If LICENSEE wishes to dispute any costs included within the accounting, LICENSEE must do so in writing within 7 days of receipt of accounting report from CITY. Once CITY and LICENSEE agree on tl"ie amount to be reimbursed to the CITY, LICENSEE will provide payment in full within 7 days. Alternately, if the 160
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Reimbursement to City is less than the Security Deposit, LICENSEE may request that the Reimbursement be deducted from the Security Deposit. e) Security - Unless otherwise agreed upon, the CITY shall provide security for the CAR SHOW through the resources of the South Gate Police Department. The CITY, at its sole discretion, sliall determine the required level of secuiity and at least 30 days prior to the CAR SHOW, shall provide LICENSEE with an operational plan for such along with an estimated cost for these services. All costs associated with security, police or public safety personnel provided as a direct result of the CAR SHOW shall be reimbursed by LICENSEE.
t) Firearms - Firearms and explosives are expressly forbidden on the park. Any employee, vendor, contractor or security personnel who will have a firearm while on the park must receive special permission from the Chief of Police to do so. Any pyrotechnics or other performance oriented explosive devices must be approved ahead of time by CITY and by Los Angeles County Fire Department.
g) Talent - LICENSEE has sole determination and responsibility of the acts, performers, schedule, vendors, and activities whicli together represent the nature and character of the CAR SHOW. LICENSEE understands that this event and the facilities remain subject to all Park Ordinances, Rules and Regulations and that the nature of the event shall be promoted and presented as a "Family Event" and that all performances and activities shall comply to a level of decorum, language and behavior which will create an atmosphere appropriate for all ages.
h) Eqriipment - LICENSEE is provided with the CAR SHOW AREA in as-is condition.

LICENSEE is responsible to provide all equipment, supplies and materials required to operate the CAR SHOW. All equipment and staging as well as booths, rides and other attractions must comply with all local, state and federal regulations as well as all industry standards for safety and proper operation.
i) Modifications - LICENSEE may not make any modifications to existing facilities withohit express written consent from CITY. Any modifications so approved will be at the sole expense of LICENSEE and LICENSEE shall be responsible for all costs to restore CAR SHOW AREA to its original condition at the conclusion of the CAR SHOW unless this condition is expressly waived by the CITY in writing. j) Adveitising - LICENSEE and CITY shall cooperate in developing a promotional plan for the CAR SHOW. LICENSEE is solely responsible for all advertising costs associated with the CAR SHOW. The CITY may, at its sole discretion, assist in advertising the CAR SHOW through its own means and at its own cost. In doing so, CITY shall comply with all logos, slogans and other advertising standards provided by LICENSEE.

LICENSEE is hereby given express permission to use the City logo or tlie names City of South Gate, Parks & Recreation or South Gate Park as a co-sponsor of the event in any of its advertising or promotions. Unless otherwise agreed to, all advertising will refer to the CAR SHOW as the "Annual Azalea Car Show" and the City of Sorith Gate Parks & Recreation Department will be designated as an event sponsor as mutually deemed appropriate.
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k) CITY may allow up to ten (10) bootl'is to be set up in the CAR SHOW AREA by local organizations for the purpose of distributing information only. Such booths shall consist of no more than a lO'xlO' canopy, one eight foot table and two chairs along with such display items and informational pieces required. All displays as well as canopy, table and chairs will be provided either by the organization or by the CITY. l) LICENSEE shall notify all local govemmental agencies having jurisdictional responsibility over the CAR SHOW and cooperate with them in regards to their requirements for protection of the public.
m) Sanitation - LICENSEE shall provide sufficient number of portable toilets, including ADA compliant toilets, and trash receptacles to handle the needs of the attending public.

Toilets shall be cleaned on a frequent basis. Trash cans shall be emptied with enough frequency to prevent overflow or the attracting of insects or other pests. Trash, litter and other debris not in trash cans will be picked up and removed from the CAR SHOW AREA throughout the event and with enough frequency to ensure a safe, healthy and inviting event location. Trash may be placed in dumpsters provided by the CITY at the CITY's expense.
n) Food spoils - Vendors who will be preparing food to be sold in the CAR SHOW AREA may not use CITY trash cans or dumpsters for food spoils or preparation waste. Such waste must be disposed of offsite.
o) CITY shall provide staff to patrol and clean parking lots designated for CAR SHOW parking. Cost for such services sliall be included in CITY COSTS and reimbursed by LICENSEE.
p) Alcohol - LICENSEE understands and agrees that alcohol, aicohol related products or drug paraphernalia may not be sold or advertised in the CAR SHOW AREA or in relation to the CAR SHOW.
q) LICENSEE shall retain tl'ie right to revoke admission to the CAR SHOW grounds of any person suspected to be in possession of any alcoholic beverages, illegal drugs, weapons, animals, or acting in a manner that may cause alarm to the general public. r) Damage - In the event that any property damage is sustained as a result of the CAR SHOW, LICENSEE agrees to repair the damage at LICENSEE's expense. s) Pollution Discharge - LICENSEE shall be responsible for ensuring that CAR SHOW and all associated activities are operated and maintained in compliance with the provisions of the National Pollution Discharge Elimination System (NPDES). t) Title to Abandoned Property other than Trash -All property, including personal property, fixtures and utility installations within the CAR SHOW AREA, shall, unless removed by LICENSEE at the conclusion of the CAR SHOW, be deemed to be abandoned, and shall become property of the CITY.
u) Utilities - Unless specifically agreed to in writing, LICENSEE shall be responsible for all water, gas, heat, light, power, telepl'ione, and other utilities and services required for the 33162
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CAR SHOW. If any such services are provided by the CITY and cannot be separately metered, LICENSEE shall pay a reasonable proportion of all charges jointly metered with other premises, as determined by CITY.
v) Assignments and Subletting - LICENSEE shall not voluntarily or by operation of law assign, transfer, mortgage, pledge, or otherwise transfer or encumber all or any part of LICENSEE's interest in this Agreement or in the CAR SHOW AREA.

9.0 INDEMNIFICATION AND mSURANCE

9.1 LICENSEE shall indemnify CITY, its elected officials, officers and employees, and shall hold CITY hamiless, and shall defend CITY upon request and tender of defense, against any and all liability and loss, including but not limited to reasonable attomey's fees, which CITY may incur because of injury to any person or damage to or destruction of any property caused by LICENSEE, its agents, employees, manager, owners, members, vendors, customers, or invitees.
9,2 Not less than tliirty (30) days prior to the start of each event, LICENSEE sl'iall submit to the CITY certificates indicating tlie Permittee has obtained from insurers listed "A" or better in the Best's Insurance Guide and authorized to do business in the State of Californig insurance policies for not less than the following coverage and limits of insurance:
i) General liability insurance coverage in an amoiu'it not less than $5,000,000 if carnival rides or attractions are included or $2,000,000 if they are not. ii) Workers' compensation coverage as required by law and with employer's liability limits of at least $1,000,000 per occurrence.
iii) Automobile coverage shall have a combined single limit of not less than $1,000,000, for injuries arising out of one occurrence, and $500,000 for property damages. The automobile and comprehensive general liability policies may be combined in a single policy
iv) Comprehensive General Liability insurance as follows:
(a) An endorsement extending coverage to the City, its officers, agents and employees as an additional insured, in the same manner as the named insured, as respects liability arising out of activities related to this agreement. (b) A clause specifying that such insurance shall be primary insurance as respects the interest of the City, and any otlier insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder.
(c) A "Severability of Interest" clause stating that the insurance policy applies to each insured person as if each had a separate insurance. 34163
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(d) A provision or endorsement stating that such insurance, subject to all of its other terms and conditions, cover the operations of the Permittee pursuant to the terins of tliis Agreement.
(e) If the Permittee allows the participation of children under the age of eighteen years, a policy including coverage of at least $500,000 per occurrence for liability or claims related to molestatjon.
v) As a condition precedent to this Agreement, the Permittee shall maintain such insurance and shall provide to the City such subsequent ceitificates of insurance evidencing the continued maintenance of all required policies and endorsements throughout the term of this agreement.
vi) The requirements as to the types and limits of insurance to be maintained by the Permittee are not intended to and shall not in any manner limit or qualify the Permittee's liabilities and obligations under this Agreement. vii)Any policy or policies of insurance that the Permittee elects to carry as insurance against loss or damage to its equipment and other personal property used in the performance of this Agreement shall include a provision waiving the insurer's right of subrogation against tlie City.
viii) All of tlie Permittee's policies shall contain an endorsement providing that written notice shall be given to the City at least thirty (30) calendar days prior to cancellation of the policy for any reason.
ix) The Permittee shall require any and all subcontractors to provide comparable insurance unless specifically covered under Permittee's policy. x) Cover all operations and activities of the Permittee pursuant to the terms of this Agreement.
xi) AN ACTUAL COPY OF THE BLANKET ADDITIONAL INSURED POLICY LANGUAGE OR ENDORSEMENT M[JST BE ATTACHED TO THE CERT IFICATE OF LIABILITY INSURANCE.

10.O COMPLIANCE WITH LAWS AND PARK RULES
LICENSEE and all its vendors shall comply with all applicable laws, ordinances, rules and regulations of all governmental agencies, including, without limitation, all CITY and Park rules and regulations.

11.O NON-DISCRIMINATION.

The LICENSEE shall not discriminate as to race, creed, gender, color, national origin or sexual orientation in the performance of its sei'vices and duties pursuant to this Agreement, and will comply with all applicable laws, ordinances and codes of the Federal, State, County and CITY govemrnents.
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12.O CITY'S OBLIGATIONS
Except for the obligations of CITY specifically set forth in this Agreement, it is intended by the parties hereto that CITY shall have no obligation, in any manner whatsoever, to repair and maintain the CAR SHOW AREA, nor any structural improvements located thereon, nor any equipment now or hereafter located therein. LICENSEE expressly waives the benefit of any statute now, or hereafter, in effect which would entitle LICENSEE to make repairs at CITY's expense.

12. 1 Specific Facilities to be provided
No less than 90 days prior to each event, LICENSEE shall submit a final version of Attachment A and B outlining the specific facilities to be used, equipment to be provided by City and ancillary facilities requested. Use of the Golf Course itself, the ShowMobile and the Staiters Shack shall be covered by the License Fee as designated in Section 5.

Any additional requests may result in additional charges as designated in Section 8.C.

12.2 Condition of Premises
L!CENSEE shall accept the CAR SHOW AREA in its condition existing as of the date of each CAR SHOW immediately preceding occupancy by LICENSEE or its vendor, customers, employees or agents. LICENSEE acknowledges that neither CITY, nor any representahve of the CITY, has made any representation or warranty as to tlie present of future suitability of the CAR SHOIV AREA for the conduct of LICENSEE's event.

Furthermore, CITY makes no representations as to whether hazardous materials or toxic waste may be located on or near tlie subject premises. 123 Notification of unsafe conditions
In the eVent that the LICENSEE belieVeS that an unSafe COnditiOn eXiStS aS a result Of their inspection of the CAR SHOW AREA prior to any scheduled CAR SHOW, it is the responsibility of the LICENSEE to notify the DIRECTOR of such conditions immediately and ensure that LICENSEE activities, en"iployees, vendors and members of the priblic are prevented from entering any area whicli may be deemed hazardous or unsafe by tlie LICENSEE until such conditions may be appropriately corrected.

12.4 Security Measures
LrCENSEE acknowledges tl'iat nothing in tl'iis Agreement obligates the CITY to provide guard service or other security measures for the protection of the vehicles equipment or belongings of any participant, exhibitor, vendor or performer and that CITY shall liave no obligation whatsoever to provide same. LICENSEE assumes all responsibility for the protection of CAR SHOW, its vendors, agents and invitees, from acts of third parties.

13. RELATIONSHIP OF THE PARTIES
Nothing in this Agreement shall be constructed as creating a partnership or a joint venture, it being understood that each of the parties liereto is responsible for its own separate debts and obligations. The LICENSEE shall have no power to incur any debt or obligation for or on behalf of the CITY. Neither the CITY nor any of its officers or employees shall have any control over 36165
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the conduct of the LICENSEE, or any of tlie LICENSEE's employees, except as herein set forth, and the LICENSEE expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of the CITY, it being distinctly rmderstood that the LICENSEE is and shall at all times remain to the CITY a wholly independent contractor and the LICENSEE obligations to the CITY are solely such as are prescribed by this Agreement.

16.O NOTICE TO PARTIES
Any notice required or permitted under this Agreement to be given by either party may be given by depositing in the United States mail, postage prepaid, first class, a notice addressed as follows:

To CITY: CITY of South Gate
4900 Southern Avenue
South Gate, CA 90280
Attn: Paul L. Adams, Director of Parks & Recreation To LICENSEE: President
Tweedy Mile Association
3517-C Tweedy Blvd.

South Gate, CA 90280

17.O GENERAL PROVISIONS

17. 1 Legal Construction.
(a) This Agreement is made and entered into in the State of Califomia and shall in all respects be interpreted, enforced and govemed under the laws of the State of California.
(b) This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
(c) The aiticle and section, captions and headings herein have been inserted for convenience only, and shall not be considered or referred to in resolving questions of mterpretation or construction.
(d) Whenever in this Agreement the context may so reqriire, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

17.2 Waiver; Remedies Cumulative.
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Failure by a party to insist upon the performance of any of the provisions of this Agreement by the other paity, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

17.3 Mitigation of Damages.

In all such situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the corxduct of the other paity.

17.4 Partial Invalidity.

If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless contitue in full force without being impaired or invalidated in any way.

17.5 Atton'ieys' Fees.

The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or coruiected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in tlie event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attomeys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

17.6 Entire Agreement.

This Agreement constitutes the whole agreement between the CITY and the LICENSEE, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying ripon any statement or information not contained in this Agreement. Any changes or modifications to this Agreement must be made in writing appropriately executed by both the CITY and the LICENSEE.

17.7 Non-Assignability.

The LICENSEE shall not assign or transfer anti interest in this Agreement without the express prior written consent of the CITY.
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Special Event License Agreement for
Tweedy Mile Azalea Car Show at South Gate Park

17.8 The invalidity of any provision of this Agreement, as determined by a court of competent jurisdiction, shall in no way affect the validity of any other provisions hereof.

CITY OF SOUTH GATE:

W.H. (Bill) De Witt, Mayor
ATTEST:

Carmen Avalos, City Clerk
(SEAL)
APPROVED AS TO FORM:

I !,!
+ul F. Salinas, City Attorney
TWEEDY MILE ASSOCIATION:

By: Wan Greenspan
Title: President
39 168
ClnMANAGER'S OFFICE Item NO, g
SEP 0 7 2022
4:irytr-a Ciffl of South Gate

CITY COUNCIL

AGENDA BULL
DepartmentDirector:
i/
For the Regular Meeting of: September 13, 2022
i i qepartment: Public Works
-oCervanteE i Jeffers
SUBJECT: AGREEMENT WITH Z&K CONSULT ANTS, INC. FOR CONSTRUCTION

MANAGEMENT AND INSPECTION SERVICES FOR THE CONSTRUCTION OF HOLLYDALE COMMUNITY PARK IMPROVEMENT, CITY PROJECT NO. 607-PRK PURPOSE: The Hollydale Community Park Project ("Project") is a part of the Capital Improvement Program. Construction is scheduled to begin September 2022. Staff recommends awarding an agreement to Z&K Consultants, Inc., ("Z&K") to provide construction management and inspection services for the Hollydale Community Park Project ("Agreement"). Z&K was selected through a competitive consultant selection process consistent with Section 1.54.350 of the South Gate Municipal Code.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Z&K Consultants, Inc., to provide construction management and inspection services forthe construction of the Hollydale Community Park Improvement, City Project No. 607-PRK, in an amount not to exceed $438,839; and b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

FISCAL IMPACT: There is no fiscal impact to the General Fund. The proposed Agreement is in the amount of $438,839. The cost of the Agreement is included in the Fiscal Year 2022/23 Municipal Budget and will be funded with Proposition 68, Statewide Park and Community Revitalizatton Program Grant Fund ("Prop 68") in Account No. 311-790-61-9220. A total of $6,043,942 in Prop 68 will be budgeted in the account.

ALIGNMENT WITH COUNCIL GOALS: The Hollydale Community Park Project meets the City Coiu'icil's goal for "Continuing Infrastructure Improvements." ANALYSIS: TheHollydaleCornmunityParkProjectisintheCapitalImprovementProgramand was advertised for construction bids. The Project is expected to take 10-months, beginning September 2022. The Department of Public Works, Engineering Division, is in need of a construction management services consultant to oversee construction and inspection of the Project.

A Request for Proposal was issued for construction management services, and Z&K was the highest ranked consultant. The proposed contract amount was negotiated from $459,095 to $438,839. Fee reductions were made to "right-size" the fee to the needs of the Project. The negotiated fee proposal of $438,839 is reasonable and within the acceptable industry standards for construction management services.
1 169
BACKGROUND: The Hollydale Cornrminity Park Project is budgeted in the CIP. The improvements proposed include a 1,700 square-foot building, storm water chambers, playground, synthetic turf, sand and water play area, basketball court shade structures, a new irrigation system, decomposed granite, park bench and picnic tables, permeable pavers, concrete flat work, and other miscellaneous park amenities. The design phase is complete, and the project was advertised for construction bids. Construction management and inspection services are required to manage the construction of the project.

On May 16, 2022, a Request for Proposal ("RFP") was released to over 20 qualified consulting firms. On June 13, 2022, the following proposals were submitted to the City Clerk's Office:

Consultant Fees
Z&K Consultants, Inc. $438,839
Answer Advisory $649,910
Griffin Structure $895,000
A panel comprised of three members (City Traffic Engineer, Director of Parks and Recreation and Project Manager) reviewed the proposals and interviewed all three consulting firms. This qualification-based selection process weighed several factors such as project manager and team qualifications, experience on similar projects and understanding of technical issues. Based on the ranking criteria, Z&K received the highest rank by the panel.

Z&K provides the following benefits to the Project:
* Experienced Consulting Firm - Z&K is a Civil Engineering firm established in 2009 with 28 employees. Z&K specializes in the provision of construction management construction inspection, plan review, project management, and other civil engineering services. Z&K has successfully delivered over 32 park projects for cities such as for the cities of San Bernardino, La Quinta and Tustin.
* Qualified Staff - The selected construction manager is a registered Civil Engineer and has more than 32 years of experience and has worked on over 20 municipal community park projects. The construction inspector has over 28 years of experience and has worked on more than 15 municipal community park projects.
* Negotiated Competitive Fees - Z&K submitted an original fee proposal of $459,248, which was negotiated to $438,839 and includes a total of 3,274 hours of service for the 10- month construction schedule.

The proposed Agreement offers the services needed for construction including administration, construction management, inspection, labor compliance, materials testing and utility coordination.

Construction is planned to start in September 2022 and scheduled for completion in 285 calendar days, which is approximately ten months.

ATTACHMENTS: A. Proposed Agreement with Scope of Work and Fee proposal B. Hollydale Cornrnunity Park Rendering
ES:lc
2 170

AGREEMENT FOR PROFESSIONAL SERVICES FOR

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR

THE HOLLYDALE COMMUNITY PARK PROJECT BETWEEN
THE CITY OF SOUTH GATE AND Z&K CONSULT ANTS, INC.

This Agreement for Professional Services for Construction Management and Inspection Services for the Hollydale Community Park Project ("Agreement") is made and entered into on September 13, 2022, by and between the City of South Gate, a municipal corporation ("City"), and Z&K Consultants, Inc., ("Z&K") a California Corporation ("Consultant"). The City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties.

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to Construction Management and Inspection Services involving inventory and data collection of encroachment facilities in the public right-of-way; and WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Four Hundred Thirty-Eight Thousand Eight Hundred Thirty-Nine Dollars ($438,839) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the City Manager or his/her designee.

2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.
5116863. l-L235.0 (Fonn Rev. 9/8/21)
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2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.
2,3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.

3. TERM OF AGREEMENT. This Agreement is effective as of September 13, 2022, and will remain in effect through December 31, 2023, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

4. CITY AGENT. The Assistant City Manager/Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization. 5, CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement.

Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage, or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.
6,2.1 City may, by written notice to Consultant, terminate the whole or any part of 4a 172
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this Agreement in any of the following circumstances:
a. If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof, or b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.

6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

6.2.3 If this Agreement is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimination.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and the City governments. Consultant will 173
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take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age.

Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non- discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:

6.5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.

6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers, and employees. c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby 174
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understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
e. Cover the operations of Consultant pursuant to the terms of this Agreement.

6.6 Indemnification. Consultant agrees to indemni'ty, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.

6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.

6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.
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6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.

6.9 Consultant's Personnel.

6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.

6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.

6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed 176
Agreement for Professional Services
Z&K Consultants, Inc.

against the drafting party shall not be applicable to this Agreement.

6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub- consultants, and agents.

6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No 177
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express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If any provision in this Agreement is held by a court of competent jutisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in 'lull force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY:

City of South Gate
Arturo Cervantes
Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: acervantes@,sogate.org
TEL: (323) 563-9567
WITH COURTESY COPY TO:

City Clerk's Office
Yodit Glaze
City Clerk
8650 California Avenue
South Gate, CA 90280
Email: [email protected]
TEL: (323) 563-9510
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TO CONSULTANT:

Crystal Fraire, PE, President
Z&K Consultants, Inc.
473 E. Carnegie Drive, Suite 200
San Bernardino, California, 92400
Email: cfraire(izandkconsultants.com
Tel: (951) 310-7470

6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.

6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.

7. EFFECTIVE DATE. The effective date of this Agreement is September 13, 2022, and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of this Agreement.
[Remainder of page le:tt blank intentionally]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

BY:

Al Rios, Mayor
Dated:

ATTEST:

B7:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

B7: e,AJ-.J@
Raul F. Salinas, City Attorney
Z&K CONSULT ANTS, INC.:

By:

Crystal Fraire, PE, President
Dated:
180
are local
years. We
l

REQUEST FOR PROPOSALS (RFP)

FOR CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES FOR THE HOLLYDALE COMMUNITY PARK
IMPROVEMENT, CITY PROJECT N0. 607-PRK
[CONSULT ANTS 181
Table of Contents
Table of Contents 1
Cover Letter 2
Qualifications and Experience 3
Firm Background 3
9 12
. ,l a
Lessons Learned and Constructability Review Comments Project
ScopeofWork
14 15
16 Discussion of Document Control 21
Fee Pr65osal
2 -;1, ,i ;: l
Separate Submission
9U1LD11'lG SOLUTIONS

June 13, 2022
Arturo Cervantes, PE, Assistant City Manager/Director of Public Works City of South Gate, 8650 California Avenue, South Gate, CA 90280 Dear Mr. Cervantes,
Z&K Consultants, Inc. (Z&K) proudly presents our proposal to the City of South Gate to provide Construction Management and Inspection Services for the Construction of the Hollydale Community Park mprovements, City Project No. 607-PRK.

Z&K is a certified Women's Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), and Small Business Enterprise (SBE) in Southern California. Z&K specializes in the provision of Construction nspection, Construction Management, Plan Review, Project Management, Staff Augmentation, and other Engineering Services. The Z&K Team has held numerous professional construction management and inspection services contracts for local agencies and is committed to the success of the City's project.

Z&K is proposing the same team that successfully delivered numerous park improvement projects, including Converse Consultants as a subconsultant providing Material Testing Services. This Team works efficiently and with great comradery with City staff to achieve the community's goals. Z&K works proactively and diligently with City staff to successfully deliver projects under budget while mitigating numerous unforeseen delays. We understand the vital importance of community outreach in keeping councilmembers and the community informed with accurate project schedules and detailed outreach efforts. Z&K may provide weekly project newsletters of critical construction activities completed each week and the scheduled activities to be completed the week after. Z&K is proud to provide site walks with City staff and elected officials at any time throughout the project to discuss project progress and schedule.

Our proposed Resident Engineer, Zack Faqih, CBO, and our Senior Construction Inspector, Tom Dawson, CBO, are thoroughly familiar with the project and has performed a constructability review ofthe project plans and specs. Ourteam has prepared a comprehensive risk matrix for this Project. Zack Faqih, PE, QSD/P, MSCE, CBO will personally lead the Z&K Team as the Resident Engineer. Mr. Faqih has a strong team of high-quality senior individuals to perform the tasks outlined in this RFP. Our key team members have over 25 years of specialized experience in these Services for public agencies and have 100% commitmentto the City's Project.

Zack and Tom are vastly experienced with the 2019 California Building Code and are in all trades. Both Zack and Tom have extensive experience workin@ for Public AHencies for over half of their and Tom have held Deputy Buildin@ Official titles for various Public %encies. They are accustomed to working ' mental agencies and have first-hand understanding of public agency issues, procedures and policies. Zack and Tom implemented the California Building Code on a daily basis.

We have created a unique staffln@ plan to meet the City's needs and expectations for this Project. We understand that the project is fundedbygrantfundsfromProp.68,StateofCalifornia,NaturalResources%ency. Ourproposedteammembershavepriorexperience with this funding and numerous others and are recognized as experts in CM and Inspection Services and will provide "turn-key" Services for the City of South Gate. The Z&K team knows the importance of providing qualified and experienced personnel that arrive on-site properly equipped and have the necessary safety and technical training to start work with no learning curve.

We maintain an extensive history of working with various local agencies. Throughout the completion of many projects, our team has demonstrated an unparalleled ability to work well with local agency staff, project stakeholders, engineers, and contractors. We have successfully delivered projects in a timely and cost-effective manner and have acquired a keen understanding of agency requirements.

Our team prepared a risk management log, identifying various critical elements of this projed that will be of top priority for Z&K's proposed personnel. We have thoroughly reviewed the project and perFormed a site visit. We understand that this Project includes new lighting and electrical systems, concrete improvements, stormwater chambers, new irrigation system and landscaping, site furniture, new playground and exercise equipment, basketball court, block wall fence, construction of a new 1,675 SF community building and other miscellaneous work as shown on the plans.

I will serve as the primary contact person for the full duration of the contract, and I am authorized to bind the firm to the terms of the proposal. By signing below, I attest that all information submitted is true and correct. Z&K Consultants, Inc. is unaware of any conflict of interest in perForming the proposed work. Z&K does not have any exceptions and commits to accept the terms and conditions to the language in the RFQ documents. We look forward to the successful completion of the City of South Gate's upcoming project.

Sincerely,
C45j5rM
Crystal Fraire, PE, President l Z&K Consultants, Inc.
473 E. Carnegie Drive i Suite 200 i San Bernardino, CA 92400 951.310.7470 l [email protected]
Rllll nlN(': Qnl IITI("I)JQ

183

QUALIFICATIONS AND EXPERIENCE
' FIRM BACKGROUND
Z&K Consultants Inc. (Z&K) is a leading provider of Construction Management and Construction Inspection services. We are a full-service civil engineering firm specializingin professional engineering services ranging from construction management, construction inspection, project management, labor compliance, structural engineering, plan review, staff auBmentation, and other professional engineering consulting services. Z&K is in a strong financial position and does not have any conditions that may impede our firm's ability to provide the services requested in this proposal. The Z&K Team has successfully completed numerous park projects for local agencies, Z&K has exceptional experience providing Construction Management and Inspection services of projects for Southern California municipal agencies in the following project types/features: new lighting and electrical systems, concrete improvements, stormwater chambers, new irrigation system and landscaping, site furniture, new playground and exercise equipment, basketball court, block wall fence, community building and other miscellaneous work as shown on the plans.

Z&K commits to providing our best construction management and inspection services for timely project completion. OurTeam has extensive experience working with Public Agencies in similar assignments, including experiencein dealing with public agency staff, City Councils, and Commissions. Our key project team members have served public agencies in various capacities, are accustomed to working with government agencies, and have a good understanding oF public agency issues, procedures and policies. Our qualified team will provide turn-key services, be the single point of contact, and responsible party representing the City. We will dedicate the necessary resources to complete each assignment on time and within budget. Our key personnel will be assigned to the projectforthe entire duration and will not be removed or replaced without concurrence from the City. We maintain close attention to our clients by tracking our contract budgets and schedules.

Z&K is proud of our reputation for having seasoned construction management, proJect management, and inspection personnel and of the industry's recognition of our ability to deliver improvement projects ahead-of-schedule, under budget, without claims, and with outstanding customer service for the !ocal community. Our Team has strong construction knowledge and background in construction of municipal public works projects, can provide leadership to the entire design and construction team, are able to work in close partnership with City staff and are able to oversee/manage/control schedules and costs during all phases of the project construction.

Z&K takes a proactive approach to Quality Assurance and Quality Control. We believe that no project is too small for quality and that everyone is responsible for quality. It is our goal to deliver a well-constructed project that will meet the City's expectations of quality and functionality. We have successfully utilized CM Agency delivery on a host of projects. Through this experience we have developed management procedures that promote collaboration and teamwork, improve quality and maximize the value of the City's project.

Quality Control starts with ourinspectors in the field doing their job diligently and being properly equipped to perform their duties. It is our Team's responsibility to make sure that our personnel have the complete and proper submittals, test equipment, conformed plans and specs, and standards they may need to properly oversee the project. With the right tools, our team members are on site to observe construction operations and materials and compare them with the project plans and specifications.

Z&K has extensive experience providing Construction Management and Inspection Services on similar projects to the City of SouthGate's Project. Over the last 5 years, the Z&K team has provided these Services for the following similar contracts and projects,amongst numerous others:
>> Jack Hammett Sports Complex Improvement Project (City of Costa Mesa) >> Arbor Mini Parks Improvement Project (City of Lake Forest) >> Vintage & Sundowner Parks Improvement Project (City of Lake Forest) >> Borrego Overlook, Regency, and Rancho Serrano Parks Improvement Project (City of Lake Forest) >> Veterans Sports Park at Tustin Legacy (City of Tustin). >> YvonneBurke-JohnHamParkCommunityCenter(CityofLynwood) >> Silverrock Park Venue Site (City of La Quinta)
>> Seccombe Lake Park and Perris Hills Park (City of San Bernardino) >> Splash Pads for Four (4) Parks (City of San Bernardino) >> PIaygroundEquipmentReplacementforSix(6)Parks(CityofSanBernardino) >> Perris Hills Park Improvements (City of San Bernardino) ese projects 'include funding from various sources including, bond funds, STP programs, Metro On-Call, Federal/State/Local Funding,ocal Assistance Procedures Manual (LAPM).

Z&K is proud of our reputation for having seasoned construction management, project management, and inspection personnel and of the industry's recognition of our ability to deliver improvement projects ahead-of-schedule, under budget, without claims, and with outstanding customer service for the local community.

184

PROJECT ORGANIZATIONAL CHART
Z&K has carefully selected this "A-Team" and has committed our most qualified staffforthe duration of the contract. Our proposed Z&K team includes the following subconsultant, with whom we've worked together on numerous projects and share great synergy:
>> Converse Consultants: Materials Testing Setvices Our proposed team members have extensive experience in Construction Management and Inspection of park projects. Our staff will deploy efforts as the project schedule and construction activities dictate. We will reallocate manhours, when possible, for cost savings to the City. By using highly qualified multi-disciplined personnel, we can provide a cost of service well under industry standard.

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SUBCONSULTANTSI CONVERSECONSULTANTS
In 1946, Professor Frederick J. Converse established Converse Consultants (Converse) in Pasadena, California to provide the construction industry with geotechnical engineering and geological services. Converse is an employee- owned corporation, with 9 offices and more than 150 employees throughout the United States. Their professional and technical staff includes in-house geotechnical engineers, engineering geologists, environmental scientists, deputy inspectors, laboratory and field technicians, drafting/CAD specialists, and other specialized support personnel. Their laboratories are certified by the Division of the State Architect (DSAI California Department of Transportation (Caltrans), US Army Corps of Engineers, American Association of State Highway and Transportation Officials (AASHTO), and the Cement and Concrete Reference Laboratory (CCRL). A registered civil engineer supervises each lab to ensure all of our equipment is calibrated regularly, and quality control is available 24/7.

Z&K Consultants commits that a// assigned personnel will not be removed or replaced without prior written City approval. Key personnet will be available to the extent proposed for the duration of the contract. Our proposed and fully committed team is fully capable and exceptionafly qualified. They have held many leadership and supervisory management positions in many local agencies incfuding the private and public sectors. All can multi-task, are multi-disciplined, and have a full understanding of all aspects of the proposed project requirements. They deliver their knowledge and expertise with tact and seamless integration with staff and outside agencies. /Z-

185

STAFFING PLAN/TEAM AVAILABILITY
Z&K Consultants, Inc. has first-hand experience on the expectations and requirements to make this Project a success. This is an important Project for the City and community. We understand the staff effort needed to complete this proiect on time and within budget. Based on previous projects, we have developed a unique staffing plan specific to the City of South Gate's Project. Our key personnel have all served together on previous projects. Our proposed staffing plan has been developed to have a cost well under industry standard.

STAFFING CHART
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*Converse Consultants will provide Material Testing Services on an as-needed basis based on the requirements of the Project, **The Z&K key personnel are currently working full-time but will be available in September 2022 for the City's Project.

KEY PERSONNEL
The proposed key team members have extensive experience working with Public Agencies in similar assignments, includin@ experience in dealing with public agency staff, City Councils, and Commissions. The key project team members have served public agencies in various capacities, are accustomed to working with governmental agencies, and have a good understanding of public agency issues, procedures, and policies. We will provide turn-key services, be the single point of contact and responsible party representing the City.

Zack Faqih, PE, QSD/P, MSCE, CBO l Resident Engineer (Over 20 Community Park Projects) Mr, Faqih has tqore than 32 years of experience providing project management, construction management, and construction inspection in both private and public sectors. He has demonstrated expertise in all aspects of project and construction management through a wide range of responsibilities including constructability review, budget analysis, contract negotiations, schedule development and assessment, bid document review, project closure Jacumentation, quality control, quality assurance. Mr. Faqih was the Deputy Building Official for the City of Yorba Linda, City of Rialto, and the County of Orange for over 15 years.

Thomas Dawson, CBO, ICC Certified I Senior Construction Inspector (Over 15 Community Park Projects} n M ffflf
Mr. Dawson is multi-disciplined and has extensive Construction Management experience. He has over 28 years of experience. We understand that the City's Project requires a more experienced inspector who can immediately resolve issues in the field. He creates great working relationships with City staff and the local community. Mr. Dawson will be available for site walks and meetings with the City. These will provide opportunities to discuss project specifics, issues, and propose solutions. Mr. Dawson will work closely with the residents and local community to respond to complaints and keep the City updated on Project progress. He will coordinate with local agencies which will be critical to the Project's success. Mr. Dawson was the Deputy Building Official for the County of Orange for over 12 years.

Brittany Duhn, PE, QSD/P l Project Manager/Office Engineer/Labor Compliance (Over 15 Community Park Projects) MS. Duhn has extensive experience in providing project management, office engineering, construction management, contract administration, and labor compliance oversight services for public works and capital improvement projects, and has provided services for over 15 community park improvement projects, involving building construction, playground equipment installation, lighting systems, electrical systems, concrete improvements, stormwater chambers, irrigation systems, landscaping, site furniture installation, exercise equipment installation sports fields and courts installation, and block wall fencing installation.

RESUMES
Zack Faqih, MSCE, PE, QSD/P, C.B.O, EmCONSULTANTS

BUILDING SOLUTIONS
Resident Engineer
I
Releyant Key HlghlJts:

Construction Inspection
Construction Management
Contract Administration
Utillty Coordination
Labor Compllance Oyerslght
Publlc Outreach
Geotechniail & Materials Testing
Project aose-Out
StffAugmentation
Project Management
Constructablltty Reyie@s
Value Engineering
SWPPP/NPDES Compllance
Utility Coordlnation
Agency Coordination
CAL-OSHA Safety Compliance
Quality Control/Quality Assurance
Community Parks
Building Projects
Playground Equipment Installation
Lightlng Systems
Electrlcal Systems
Concrete Improyements
Storm@ater Chambers
Imgation Systems
Landsaiping
Site Furniture Installation
Exercise Equipment Installation
Basketball Court fnstallation
Block Wall Fenclng
SynthetlcTurf Insfflllation
' Gradlng
Erosion Control
ADAComtillant Ramtis

EDUCATION
)) MSCE - Structures
Cal State Fullerton 2005
)) BSCE - Civil /Transportation
Cal State LA 1985

LICENSES & REGISTRATION
)) Professional Engineer, P.E.

State or California, C57958
)) Certified Accessibility
Inspector/Plans Examiner
)) Certified Building Official
)) Certified Plans Examiner
)) Certified Mechanical
Inspector
)) Certified Plumbing Inspector
)) Certified Electrical Inspector
)) SWPPP (QSD) & (QSP)
Certificate # 22055
)) OSHA 30 Hour
)) State Certified HERS Rater
)) Certified Emergency
Inspector
)) C.G.B.P Certified Green
Building Inspector
)) Certified Special Inspectorfor
Fire Proofing
)) Certified Special Inspector for
Structural Welding
)> Certified Special Inspector for
Structural Steel
Mr. Faqih has over 32 years of experience providing resident engineering, construction management, construction inspection, project management, and contract administration services, caonndSthrausctplOronv:dpeladygser0rvuincdesefoqru.lopvmeern2tO.lncostmalmlautlnolnty pllgahrktlnlmgpsmysvt:mmes,ntefpemct/relcctsal,siynsvtoelmvisn,gcbOunicldreinteg improvements, stormwater chambers, irrigation systems, landscaping, site furniture installation, exercise equipment installation, sports fields and courts installation, block wall fencing installation, synthetic turfinstallation, grading, and ADA compliance ramps. Mr. Faqih has also served projects involving structural and masonry walls, stud wall construction, slab on grade foundation, and concrete construction and general commercial building construction. Mr. Faqih"s experience extends to interFacing and coordinating with the Caltrans-Local Assistance Program, Counties, Cities, and Funding Agencies. He has excellent skills in understanding construction contracts, review and control project cost and schedule, coordinate and assist in negotiating change orders, ensure timely review of critical path method (CPM) schedule to track any changes in critical path and delays, managing multiple subconsultants and supervise inspection staff. zaCk @aS the Deputy Building Official for the City ofYorba Linda, City of Rlalto, and the County ofOrange for oyer 15 years.

Relevant Project Experience
C!tyofCosta Mesa:JackHammettSportsComplexlmproyementProJect,eost Mesa,CAI Resident Engineer: ThiS S3.2M projectincludes various improvements tO the jack Hammett Sports Complex, )' Cerifffed SPeC!al lns4ectorfor a 14.5-acre park with six illuminated utility fields, a restroom building, picnic benches, and on-site Re'nforced Conaete €aurllkdinlngg.sThreetparlonjlengctWinavlolsl,vAesDcAocnocmreptellafnlattwraomrk,elseycnttrihcea4rcutnus,t,ostlhaeb pounllgbroadxeesffoournmdautltloipnl,efsetnocr,alngge i,mui,sroinvgesm, aennd'sejloecltfflhc'a'ln;Fr'id"mgeac'hoannicaanldwoanrkdwsciatf':jnngt"hfeobuunidldai'nogns. 'MmiF.rFoaVqeimh epnr'osvidceodnsc'oruncttraocnt'aadnmdinnisst'raat'iao'nosnerovfic'eWso, cnoenWdusc'toerdaaell construction related meetings with the contractor, coordinated activities with other consultants, processed RFIs and submittals.

City of Lyn@ood: Yyonne Burke John Ham Park & Community Center, Lyn@ood, CA l Resldent Englneer: Providing construction management agency services for this new 36,000 sf park and community center. The project included multi-purpose rooms, exercise and wellness center, commercial kitchen, and a unique mat foundation. This project was designed for a silver LEED rating and is on track for gold attainment. Project technical features include concrete walkways, ADA compliant curb ramps, landscaping, irrigation, lighting, community center, restrooms, retaining walls, parking lot, curb and gutter, site fencing, mass and precise grading, and utilityinstallation.

Mr. Faqih provided contract administration services, conducted all construction related meetings with the contractor, coordinated activities with other consultants, processed RFIs and submittals and the contractor's progress pay estimates.

City of Lake Forest: Arbor Mini Parki and Neighborhood Park Renoyatlons, Lake Forest, CA l Resldent Engineer: This project involves major renovations to numerous parks, including the Arbor Mini Parks, Vintage Park, Sundowner Park, Borrego Overlook Park, Regency Park, and Rancho Serrano Park. Improvements include replacement of playground equipment, installation of new landscaping and irrigation, installation of block wall fencing and decorative iron fencing, installation of exercise equipment, installation of barbeque areas, park lighting, rubber sufacing, and concrete improvements. Mr. Faqih provided contract administration services, conducted all construction related meetings with the contractor, coordinated activities with other consultants, processed RFIs and submittals.

CityofTustln:Veteran Sports ParkatTustin Legacy,Tustin, CAI SeniorConstruction Inspector: This project is a S28M sports community park project for the City of Tustin. Major improvements included exercise and playground equipment installation, turf, lighting and electrical installations, basketball court and sports field construction, infrastructure improvement, drainage improvements, utility coordination, concrete improvements. The sports park contains a wide variety of recreational facilities such as softball, soccer, tennis, basketball, racquetball, sand volleyball and pickleball. The park also includes a passive recreation area, fitness stations, concession/restroom/storage buildings, a large parking lot, slab on grade construction, retaining walls, outlet structures, outdoor seating areaSl ADA COmpliant COnCrete WalkWa7S, ADA COmpliant parking IOt SpaCeS, landscaping, and Water features.

187

B UI L DIN G S O LUTIO NS
Senior Constuction Inspector

LICENSES & REGISTRATION
)) International Code
Counsel Certifications
)) Building Plan Examiner
)) California Commercial
)) Combination Inspect/Legacy
)) California Commercial
Plumbing Inspector
)) California Commercial
Mechanical Inspector
)) California Residential
Mechanical Inspector
)) California Residential
Electrical Inspector
)) California Residential
Plumbing Inspector
)) Certified Building Official
)) CLB License No. 674861
)) OSHA 30 Hr.

Releyant Key HJhllghts:
'a Constmctlon Inspedlon
: Construction Management
- ContmctAdminlstrition
'o UtllltyCoordlnatlon
a Libor Compllanoe Oyerslght
- Public Ou"ich
o Gehnlail&MaterlalsTesUng
= Pmject Close-Out
'o StaffAugnientatlon
'{ Pmjed Management
" Construc5ibility Reviews
a Value Englnaerlng
-SWPPP/NPDES Oompllanee
'o UtllttyCoomlnatlon
AgencyCoomlnatlon
' CAL-OSHASafetyCompllana=
o- Qual$Control/Qual$Assurance
Community Parks
Bulldlng PmJects
Playgnound Equipment Installation
Llghtlng Systems
Electrical Systems
Concrete Impmyements
Storm$ater Chambers
Irrlgatlon Systems
Lindsaiping
' Site Fumiture Installation
Exercise Equlpment Installation
Basketball Court Installation
BlockWall Fencing
SynthetlcTuf Installatlon
Grading
Emslon Control
ADA Compliant Ramps
lur. Dawson has over 28 years of experience in public works and capital improvement projects, and has provided construction management, construction inspection, project management, and contract administration for over 15 communit5t park Impmvement pmjecb, involving building construction, playground equipment installation, lighting systems, electrical systems, concrete improvements, stormwater chambers, irrigation systems, landscaping, site furniture installation, exercise equipment installation sports fields and courts installation, and block wall fencing installation. Mr. Dawson has a thorough understanding of Cal-OSHA practices and procedures, ADA and Caltrans ADA requirements, as well as extensive knowledge of Caltrans construction practices.

Additionally, Mr. Dawson is familiar with the Greenbook, Caltrans standard specifications, Caltrans standard plans and has worked on numerous projects within Caltrans ROW.

Tom @as the Deputy Bullding Official forthe Courity of Orange for oyer 12 years.

Relevant Pmject Experience
City Of Lake FOreSt: ffir Mlnl ParkS and NelghbOrhOOd Park Renoyatlons, Lake Forest, CA I SenlorCOnStruCtlon InSpeCtOr: ThiS prOjeCt involves major renovations to numerous parks, including the Arbor Mini Parks, Vintage Park, Sundowner Park, Borrego Overlook Park, Regency Park, and Rancho Serrano Park. Improvements include replacement of playground equipment, installation of new landscaping and irrigation, installation of block wall fencing and decorative iron fencing, installation of exercise equipment, installation of barbeque areas and picnictables, parklighting, rubber surfacing, and concrete improvements. Mr. Dawson provided full-time inspection, prepared daily diaries, provided digital images of progress to the City, reviewed compliance with the SWPPP, oversaw materials testing services, participated in public outreach, attended all construction progress meetings, and provided coordination with City and Contractor.

City Of San Bemardlno: SeCCOmbe Lake Park and PefflS HIIIS Park, San Bemardino, CA I Senior COnStruCtiOn InSpeCtOr: The project includes installation of new playground structures, fencing, new CMU restroom buildings, multi-use trails, sidewalk, curb and gutter, curb ramps, utility construction including water, sewer, storm drain, electrical, and irrigation, drinking fountains, benches, and ADA parking space construction. The project also includes landscaping and irrigation. Mr. Dawson provided full-time inspection, prepared daily diaries, provided digital images of progress to the City, reviewed compliance with the SWPPP, oversaw materials testing services, participated in public outreach, attended all construction progress meetings, and provided coordination with City and Contractor.

City of La Qulnta: SllyerRock ParkVenue Site, La Quinta, CA I Senior Constructlon Inspector: This project involved improvements to the 14-acre SilverRock Park Venue site, which includes eight acres of walking paths, synthetic turf, and landscaping, stage, art walk, and a 3,050-square-foot storage building. Construction work includes landscaping and irrigation, furnishing and installation of pump for lake, lighting installation, installation of electrical pull boxes, utility coordination, concrete and decomposed walkways, pcc paving, restroom building, ramp, railing, decorative pavers, drinking fountains and picnic areas, retaining walls, and construction of an outdoor theater with seating area. Mr. Dawson provided full-time inspection, prepared daily diaries, provided digital images of progress to the City, reviewed compliance with the SWPPP, oversaw materials testing services, participated in public outreach, attended all construction progress meetings, and provided coordination with City and Contractor.

CltyofTustln:Veteran Sports ParkatTustln Legacy,Tustln, CAI SenlorConstructlon Inspector: ThiS project is a S28M sports community park projed for the City of Tustin. Major improvements included exercise and playground equipment installation, turF, lighting and electrical installations, basketball court and sports field construction, concession/restroom/storage buildings, drainage, utility relocation, and concrete improvements. The sports park contains a wide variety of recreational facilities such as softball, soccer, tennis, basketball, racquetball, sand volleyball and pickleball. The park also includes fitness stations, skate plaza, and a large parking lot, retainin@ walls, outlet structures, seating areas, ADA compliant concrete walkways, ADA compliant parking lot spaces, and landscaping.

Mr. Dawson provided full-time inspection, prepared daily diaries, provided digital images of progress to the City, reviewed compliance with the SWPPP, participated in public outreach, assisted with progress pay estimates, and RFI and submittal reviews. 20

188
Brittany Duhn, PE, QSD/P $CONSULT ANTS

BUILDING SOLUTIONS
Project Manager/Office Engineer/Labor Compliance
s E 9
("'€
EDUCA'T10N
)) BSCE - Civil Engineering
California State Polytechnic
University, Pomona
Releyint Key Hlghlights:

Construction Inspection
Construction Management
Contract Administration
Utllity Coordination
Labor Compliance Oyerslght
Public Outreach
Geotechnical & Materlals TesUng
Project Close-Out
StaffAugmentatlon
Project Management
Constructblltty Reyle%s
Value Eriglneering
SWPPP/NPDES Compllan>
Utllity Coordination
Agency Coordlnation
CAL-OSHA Safety Compliance
Quality Control/QualityAssurance
Community Parks
Building Projects
Playground Equipment Installation
Lighting Systems
Electriail Systems
Concrete Improyements
Storm$ter Chambers
Irrlgatlon Systems
Landsaiplng
Site Fumlture Inmillatlon
Exercise Equipment Inst11ation
Basketball Court Installatlon
Block Wall Fenclng
SynthetlcTurf Insbillmlon
Grading
' Emslon Contml
- ADA Compliant Ramps

LICENSES & REGISTRATION
)) Professional Engineer, P.E.

State of California (#91078)
)) OSHA 30 Hour Training
)) QSD & QSP Certification
(#27609)
Ms. Duhn has extensive experience in providing project management, office engineering, construction management, contract administration, and labor compliance oversight services For public works and capital improvement projects, and has provided services for over jS a:pmmunity park Impmvement pmjecb, involving building construction, playground equipment installation, lighting systems, electrical systems, concrete improvements, stormwater chambers, irrigation systems, landscaping, site furniture installation, exercise equipment installation sports fields and courts installation, and block wall fencing installation. These are great testaments of Ms. Duhn' managerial and oversight project experience. She gained tremendous experience in the design, operations, and maintenance by working closely with various stakeholders. Ms. Duhn has thorough knowledge of submittals, RFIs, and CCO review, project filing, daily reporting, quantity tracking, and project coordination. She is experienced in developing and maintaining project files, processing progress payments, and maintaining various logs, including submittals, RFIs, and correspondences.

Retevant Project Expeg:erace
City of Costa Mesa: Jack Hammett Sports Complex Improyement Project, Cost Mesa, CA I Project Manager/Office Englneer/Labor Compllance: This 53.2M project includes various improvements to the Jack Hammett Sports Complex, a 14.5-acre park with six illuminated utility fields, a restroom building, picnic benches, and on-site parking. The project involves concrete flatwork, electrical runs to the pull boxes for multiple storage buildings, retaining walls, fencing, improvements to lighting, irrigation and landscaping, foundation improvements, construction, andinstallation OftWO neW storage buildings, and electrical and mechanical WOrkWithin the buildings. MS.

Duhn coordinated preconstruction and construction meetings, provided engineering support, reviewed RFIs and submittals, reviewed progress payment requests to the City, and provided necessary coordination with other agencies.

City of Lake Forest: Arbor Mlni Parks and Nelghborhood Park Renoyatlonsi Lake Forest, CA I PmJect Manager/Offloe Engineer/Labor Compliance: This project involves major renovations to numerous parks, including the Arbor Mini Parks, Vintage Park, Sundowner Park, Borrego Overlook Park, Regency Park, and Rancho Serrano Park. Improvements include replacement of playground equipment, installation of new landscaping and irrigation, installation of block wall fencing and decorative iron fencing, installation of exercise equipment, installation of barbeque areas and picnic tables, park lighting, rubber surfacing, and concrete improvements. Ms. Duhn coordinated preconstruction and construction meetings, provided engineering support, reviewed RFIs and submittals, reviewed progress payment requests to the City, and provided necessary coordination with other agencies.

City ofSan Bemardlno: Playgmund Equipment ReplacementforSlx Parks, San Bemardino, CAI Project Manager/Office Englneer: This series of playground improvement projects includes play structure replacements for six parks. Improvements included playground equipment removal &installation, and ADA concrete improvements. The project also includes landscaping and irrigationimprovements, ADA improvements to parking lots, installation of picnic and barbecue areas, walkways, basketball court, and biking trails. Ms. Duhn SCheduled and coordinated the preconstruction and construction meetings, aS5iSted the contractor and City With community outreach and public relations efforts, monitored and reported on the status of the project construction budget, ensured that all prevailing wage requirements were met, reviewed the contractor's requests for change orders and submitted recommendations to the City.

City ofTustin: Veteran Sports Park at Tustln Legacy, Tustln, CA l PmJect Manager/Office Engineer/Labor Compllance: This project is a S28M sports community park project for the City of Tustin. Major improvements included exercise and playground equipment installation, turF,lighting and electrical installations, basketball court and sports field construction, infrastructureimprovement, drainage improvements, utility coordination, concrete improvements. The sports park contains a wide variety of recreational facilities such as softball, soccer, tennis, basketball, racquetball, sand volleyball and pickleball. The park also includes a passive recreation area, fitness stations, concession/restroom/storage buildings, a large parking lot, slab on grade construction, retaining walls, outlet structures, outdoor seating areas, ADA compliant concrete walkways, ADA compliant parking lot spaces, landscaping, and water features. .2/

189

FIRM EXPERIENCE
Z&K is proud of our reputation for having seasoned construction management personnel and of the industry's recognition of our ability to deliver complex transportation improvement projects ahead-of-schedule, under budget, without claims, and with outstanding customer service for the local community.

CITY OF COSTA MESA lJACK HAMMETT SPORTS COMPLEX IMPROVEMENT PROJECT The Z&K Team is providing CunbLiuction
Management and Inspection services for the City of
Costa Mesa's jack Hammett Sports Complex
Improvement project. Relevant improvements
within the project include sports field construction, synthetic turf installation, concrete improvements, parking lot improvements including increase of
parking and improved circulation, ADA improvements, electrical runs to the pull boxes for storage buildings within the complex, construction of retainin@ walls, block wall fencing, replacement of lighting system, irrigation improvements, landscapinB, rough and precise grading, foundation improvements, construction and installation of two new storage buildings, and all electrical and mechanical work within the buildings. Z&K is managing and coordination all aspects of the project, performing pre-construction services, coordinatingfield meetings and construction progress meetings, reviewing and approving contractor's construction schedule, reviewing contract change orders, maintaining monthly accounting of construction costs, reviewing and coordinating approval of shop drawings, tracking and processing submittals and requests for information, monitoring materials documentation and testing results, conducting labor compliance and certified payroll review, participatingin public outreach activities, providing full time inspection of project activities, ensuring compliance with approved PS&E, city standards, and Greenbook standards, ensuring compliance with the NPDES program and Cat OSHA requirements, coordinating materials testing services and reviewing results, coordinating with utility companies, and coordinating and conducting project closeout activities. Construction Cost: S3.2M r"-z-J, , =m-e":=-
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CITY OF IAKE FOREST I ARBOR MINI PARKS, VINTAGE AND SUNDOWNER PARKS, BORREGOOVERL0(K, REGENCY, AND RANCHO SERRANO PARKS (SIX (6) PARK IMPROVEMENT PROJECTS) Z&K Consultants provided Construction Management, Construction Inspection, and Contract administration for the Arbor Mini Parks and Neighborhood Park Renovations, which includes Borrego Overlook, Regency, Rancho Serrano, Sundowner, and Vintage Parks. This program includes improvements such as removal of existing hardscape, installation of new landscaping and irrigation, installation of block wall and iron fencing around perimeter of park sites, installation of new playground equipment and park amenities, construction of ADA compliance ramps, erosion control, storm drain construction, construction of concrete walkways and exercise trails, installation of exercise equipment, installation of barbecues, picnic tables, park lighting system and electrical syStem, installation Of drinking fountains, installation of shade structures, rubber surFacing, and concrete loop walkways. Z&K is managing and coordination al aspects of the project, performing pre-construction services, coordinating field meetings and construction progress meetings, reviewing and approving contractor's construction schedule, reviewing contract change orders, maintaining monthly accounting of construction costs, reviewing and coordinating approval of shop drawings, tracking and processing submittals and requests for information, monitoring materials documentation and testing results, conducting labor compliance and certified payroll review, panicipating in public outreach activities, providing full time inspection of project activities, ensuring compliance with approved PS&E, city standards, and Greenbook standards, ensuring compliance with the NPDES program and Cal OSHA requirements, coordinating materials testing services and reviewing results, coordinating with utility companies, and coordinating and conducting project closeout activities. Construction Cost: S3.9M !'Q!C?:jk; '."":L)ffiffl&ui. :ll
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190
CITY OF TUSTIN I VETERANS SPORTS PARK A1- TUSTIN LEGACY 7&K Consultants provided Construction Management and Construction Inspection Services as a subconsultant for the City of Tustin"s Veterans Sports Park at Tustin Lagacy. This park is the City of Tustin's largest park carved from 31.5-acres. lt is liiiunded by Lansdowne Road, Valencia Avenue, and Severyns Road. This project is 100% locally funded, utilizing several funding sources. Phase 1 of the construction for the Veterans Sports Park is complete and consists of demolition, grading, storm drain, water, reclaimed water, and sanitary sewer installation. The sports park contains a wide variety of recreational facilities such as softball, soccer, tennis, basketball, racquetball, sand volleyball and pickleball. The park includes a passive recreation area, fitness stations, concession/restroom/storage buildings, a veteran's memoria feature, skate plaza, a parking lot, and a children's play environment. Additional relevant park features include lighting installation, retaining walls, synthetic turf, outlet structures, outdoor seating areas, ADA compliant ramps and concrete walkways, ADA compliant parking lot spaces, landscaping, and waterfeatures. Z&K managed and coordinated all aspects of the project, performed pre-construction services, coordinated field meetings and construction progress meetings, reviewed and approved contractor's construction schedule, reviewed contract change orders, maintained monthly accounting of construction costs, reviewed and coordinated approval of shop drawings, tracked and processed submittals and requests for information, monitored materials documentation and testing results, conducted labor compliance and certified payroll review, participated in public outreach activities, provided full time inspection of project activities, ensured compliance with approved PS&E, city standards, and Greenbook standards, ensuredcompliancewiththeNPDESprogramandCalOSHArequirements, coordinatedmaterialstestingservicesandreviewingresults, coordinated with utility companies, and coordinated and conducted project closeout activities. Construction Cost: S28M CITY OF LYNWOOD I Y\/ONNE BURKE - JOHN HAM PARK COMMUNITY CENTER The Proiect was funded with zrant funds from Prop 68, State of Ca!ifornia, Natural Resources ABency. Z&K Consultants provided Construction Management and Inspection Services for this new 8,645 SF community center and park. The project includes building improvements, such as a kitchen, multipurpose rooms, administration offices, restrooms, game room, concession room, as well as improvements to the park, such as landscaping, irrigation, retaining walls, block wall fencing, site lighting, concrete walkways, water features, outdoor exercise stations, a natural grass baseball field, outdoor basketball court, covered picnic and barbecue areas, playground equipment, public restrooms, a % mile ADA accessible walkway, outlet structures, and paving improvements. The building is utilizing a dual plumbed system and the site is using reclaimed water for irrigation. The project has required close coordination with SCE, Region Water Quality Control Board, and Los Angeles County Department of Public Health. Z&K managed and coordinated all aspects of the project, performed pre-construction services, coordinated field meetings and construction progress meetings, reviewed and approved contractor's construction schedule, reviewed contract change orders, maintained monthly accounting of construction costs, reviewed and coordinated approval of shop drawings, tracked and processed submittals and requests for information, monitored materials documentation and testing results, conducted labor compliance and certified payroll review, participated in public outreach activities, provided full time inspection of project activities, ensured compliance with approved PS&E, city standards, and Greenbook standards, ensured compliance with the NPDES program and Cal OSHA requirements, coordinated materials testing services and reviewing results, coordinated with utility companies, and coordinated and conducted project closeout activities.

Construction Cost: S4.7M

CITYOFLAQUINTAI SILVERROCKPARKVENUESITE
Z&K provided Construction Management and Inspection Services for this Project, which sits on approximately 14 acres with approximately eight (8) acres of walking paths, turf, and landscaping. Construction work included precise grading, hardscape, landscaping and irrigation, stream and lake construction, furnishing and installation of lighting, decomposed granite parking lot COnStruCtiOnl COnCrete ADA parking SpaCe COnStrudiOnl COnCrete and deCOmpOSed WalkWa7S, COnStruCtiOn Of a Stage, installation Of playground equipment, picnic and BBQ areas, park lighting, construction of an outdoor theater with seating area. Project included traffic control, dust control, SWPPP, 6" PCC paving, 6" concrete vertical curb, 4" concrete rolled curb, over 70,000 SF of decomposed stabilized granite, concrete cross gutter, parking lot signage and striping, ADA curb ramps, ADA parking stalls, fire line, water line, headwalls, and rip rap, drinking fountains, parking lot lighting, and landscaping. Z&K personnel provided full time construction management and inspection services to ensure compliance with the contract documents, evaluated the Contractor's daily perFormance, coordinated and conducted pre-construction meeting, regularly scheduled construction progress meetings, tracking and reviewing RFIs and submittals, ensuring contractor's compliance with public right-of-way, performing utility coordination, monitoring compliance with BMPs, assisting with community outreach efforts, and coordinated completion of final punch-list items, project close-out, and final inspection and walkthrough. Construdion Cost: S5.4M

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CITY OF SAN BERNARDINO l SECCOMBE LAKE PARK AND PERRIS HILLS PARK The Z&K Team provided Construction Management and Inspection services for this project, which involved improvements to Seccombe Lake Park and Perris Hills Park in the City of San Bernardino.

Z&K personnel performed constructability reviews ofthe project plans and specifications prior to the bid release. The project includes grading, fencing, new CMU restroom buildings, and ADA parking space construction. The project also includes landscaping and irrigation improvements, ADA sidewalk improvements, installation of playground and exercise equipment, installation of horseshoe pits, improvements to a baseball diamond, playground areas, picnic and barbecue areas, and installation of several benches. Z&K managed and coordinated all aspects of the project, performed pre-construction services, coordinated field meetings and construction progress meetings, reviewed and approved contractor's construdion schedule, reviewed contract change orders, maintained monthly accounting of construction costs, reviewed and coordinated approval of shop drawings, tracked and processed submittals and requests for information, monitored materials documentation and testing results, conducted labor compliance and certified payroll review, participated in public outreach activities, provided full time inspection of project activities, ensured compliance with approved PS&E, city standards, and Greenbook standards, ensuredcompliancewiththeNPDESprogramandCalOSHArequirements, coordinatedmaterialstestingservicesandreviewingresults, coordinated with utility companies, and coordinated and conducted project closeout activities. Construction Cost: S1.4M CITY.OF SAN BERNARDINO I SPLASH PADS FOR FOUR PARKS
The Z&K Team provided Construction Management
and Inspection for this series of park improvement
projects, which involved spiash pad installation forfour parks; Tom Minor Park, Wildwood Park, Lytle Creek
Park, and Anne Shirrels Park. Z&K oversaw the
installation of splash pad and playground equipment,
irrigation and landscaping improvements, grading,
concrete improvements, ADA accessible ramps,
improvements to lighting and electrical systems, and construction of block wall fencing. In addition to
providing constructability review during the pre-
construction phase, Z&K coordinated field meetings and construction progress meetings, reviewed and approved contractor's construction schedule, reviewed contract change orders, maintained monthly accounting of construction costs, reviewed and coordinated approval of shop drawings, tracked and processed submittals and requests for information, monitored materials documentation and testing results, conducted labor compliance and certified payroll review, participated in public outreach activities, provided full time inspection of project activities, ensured compliance with approved PS&E, city standards, and Greenbook standards, ensuredcompliancewiththeNPDESprogramandCalOSHArequirements, coordinatedmaterialstestingservicesandreviewingresults, coordinated with utility companies, and coordinated and conducted project closeout activities. Construction Cost: S1.1M

CITY OF SAN BERNARDINO I PLAYGROUND EQUIPMENT REPLACEMENT FOR SIX PARKS The Z&K Team provided Construction Management and Inspection services for this project, which consisted of park improvements to six community parks in the City of San Bernardino. Parks that received improvements included Jack Reilly Park, Encanto Park, Gutierrez Park, Colony Park, Delmann Heights Park, and La Plaza Park. Z&K oversaw the replacement of playground and exercise equipment, installation of block wall fencing, grading, irrigation and landscaping improvements, construction of a basketball courts and other sports fields, installation of barbecue and picnic areas, ADA accessible curb ramps and walkways, storm drain construction, and various concrete improvements. Z&K managed and coordinated all aspects of the project, performed pre-construction services, coordinated field meetings and construction progress meetings, reviewed and approved contractor's construction schedule, monthly accountin@ of construction costs, reviewed shop drawings, processed submittals and requests for information, performed labor compliance and certified payroll review, participated in public outreach activities, provided full time inspection of project activities, ensured compliance with approved PS&E, city standards, and Greenbook standards, ensured compliance with the NPDES program and Cal OSHA requirements, coordinatedmaterialstestingservicesandreviewingresults,coordinatedwithutilitycompanies.ConstructionCost:51M 24

SCOPE OF WORK AND PROJECT APPROACH

QUALITY/CONTROL (Q/C) AND QUALITY/ASSURANCE (Q/A) PROCEDURES Z&K takes a proactive approach to Quality/Control (Q/C) and Quality/Assurance (Q/A). We believe that no project is too small for quality and that everyone is responsible for quality. It is our goal to deliver a well-constructed project that will meet the City's expectations of quality and functionality. The CM team proposed on this project have over 25 years of experience in construction management, construction inspection, and project management. We have successfully utilized CM Agency delivery on a host of projects. Through this experience we have developed project management procedures that promote collaboration and teamwork, improve quality, and maximize the value of the City's project.

Quality management is an inherent CM responsibility. Z&K is knowledgeable and capable in all aspects of quality management. Quality/Assurance is the application of systematic methods to verify the effective implementation of Quality/Control procedures. Z&K will manage the quality of the project by taking the Quality/Assurance lead role and implementing the Z&K Quality/Assurance program, which allocates Quality/Control responsibilities to the various project participants to ensure the constructed product conforms to the contract plans and specifications. This includes a detailed inspection plan, inspection procedures and documentation procedures for all inspection and test reports. Z&K will review the contractor's Quality/Control procedures. An ongoing defiCienCieS/COrreCtiVe ITEMS lift Will be maintainedi reVieWedl and updated Weekly. Z&K regularly preforms internal AUDITS Of its field operations to ensure the proper implementation of procedures for Z&K's Quality/Assurance program.

The Z&K Staff has all necessary training and certifications to perform the required duties for the Project. Our Resident Engineer and Project Manager are licensed Professional Engineers and are QSD/P certified. Our Senior Inspector is a Certified Building Official, is ICC Certified, and has extensive experience in parks Inspection.

Z&K will adjust staff hours and utilize the proper resources as needed for the success ofthis Project.

Quality/Control starts with ourinspectors in the field doing their job diligently and being properly equipped to perform their duties. It is our Resident Engineer's responsibility to make sure that our inspectors have the complete and proper submittals, test equipment, conformed plans and specs, and standards they may need to properly oversee the project. We provide our personnel with the proper equipment, materials, and supplies to carry out their duties on the Project. With the right tools, our inspectors are on site to observe construction operations and materials and compare them with the project plans and specifications.

Quality/Control continues with our Resident Engineer through regular reviews of the inspector's dailies. Dailies are reviewed for completeness and detail. Our inspectors are expected to record items such as quality of materials used or installed, any production testing that may have been performed, type of equipment and how it was used on the job, visitors to the jobsite, and any irregularities they may have noted that day. It is also our Resident Engineer's responsibility to review any material testing or special inspection that may have been done and makes sure that any failing tests are dealt with immediately.

Quality/Assurance includes quality of the constructed work as well as the quality of the Contractor's document processes (such as the Contractor"s submittals and RFIs). In Z&K's experience, lack of quality in the paperwork with items such as poor submittals and unanswered RFIs may lead to lack of quality in the constructed product. Deficiencies in submittal Quality/Control by the Contractor often leads to incorrect or inferior equipment and materials being installed. Z&K will be proactive with the Contractor to ensure the quality of their submittals. Likewise, lax procedures for the processing of RFIs may lead to misunderstandings and delays. The Z&K CM will take a proactive approach with the Contractor and the Design Engineer to ensure the quality of the RFI process is maintained. Finally, Z&K regularly performs internal audits of its field operations to ensure the proper implementation of procedures for Z&K's Quality/Assurance program. rir

193

RISK MANAGEMENT LOG
Based on a site visit and comprehensive review of the project documents, Z&K has identified the following potential risks. iJ 21 k*f4i :ffi 4 a ffluM s a!s il I id: Palm wi
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High High
Learnirig
Center/School
located at the
South Property
Line
-Safety &
Community
Outreach

2.&K u aideastands tha': there is a 'earning :entea/s-Ehool cc-'>ted at tie Sout'i pro4i=rty ine of the project. Thin will require a very robbst traffic control plan which will incorporate flagmen to provide traffic co.qtrol for vehicles but also for pedestrians during peak hours of student drop offs and pick-ups. The contractor shall schedule construction deliveries and activities to minimize conflicts with peak school traffic. The executive management from the school staff should be included at all weekly construction meetings to be aware of pending construction activities and the potential impads tp schedule_school activities.
li
High . High
8" Block Wall
near Active Rail
Line
Schedule &
Budget
Verify that the proposed a' block wa)l separating the park from the active rail line does not impact rail activities and will not encroach into the railroad right of way. Contractor shall provide verification that the construction activity is not encroaching into the railroad right of way. The contractor shall notify the railroad owner ofthe construction and ; -I -l- - - if- 0 0% 0 II - __ - -s # Ja : 0 _ ___ .* I_I_ 0 # # # l-#- - ! - - __ *a-! - __ - 441 iriciuoe +-dllway mdna8ernenK nt weeKly consTr__ut.:ion meel:lngS.

I
High High
Balloting Box
Located at the
Park Entrance
Schedule &
Community
Outreach
Contractorshall coord-inatewith boththe
box tocated at the park entrance to a suitcab'lyeaanndd'ahpepcroouvne'jloofcaltoisoAnnpjeioerstoRet?usfsrtaarrtofoVfoc'oenrsst'roucrteioonc.aV'eerbifyaloif'tnlA ballot box will be located at the park at the completion of the project.

I]
High . High Bus Stop at
Park Entrance
Safety &
Community
Outreach
Coordinate With the City and the lo-cal transportation Authority to-relocate existing bus stop at the park entrance on an alternative location during construction. Coordinate the location of the existing bus stop to a permanent location at the completion of the project,
i
High High
Nearby
Residents and
Commercial
Properties
Safety &
Community
Outreach
Due to the project's proximity to existing residences, Z&K will provide a robust community outreach prior to the start of construction that will inform both the residents in the vicinity of the project and commercial properties in the vicinity of the project the proposed start dates and completion dates of the project. The City and Z&K should coordinate a pre-construction workshop to be held atthe park on a Saturdayto provide the residents an opportunity to meet the construction management team and provide them with information on construction activities that may impact the local residents.

I
High High
I,ro;ect S;,y:

Construction
Meeting
Community
Outreach
Z&K shall facilitate a pre-construction meeting with all stake holders such as Fire, Police, Waste Disposal, Public Works, Public Transportation (bus line), Postal Delivery and Rail Officials to provide work schedules as well as emergency contacts for all staked holders. This meeting will be held onsite. m-i
High High Long Lead
Procurement Schedule
Z&K has success on recent projects issuing an Administrative Notice to Proceed for the Contractor to begin on submittals for long lead items while the PWA is being drafted and executed. We will ensure the contractor begins process to order/procure possible long lead items or items that require coordination. Long lead procurement items are to be identified in contrador's CPM and dosely monitored by the Team.

H-
High High Unforeseen
Utilities
Schedule &
Budget
We will ensure that the Contractor coordinates with Underground Service Alert and all utilities are marked prior to the start of construction. We will track existing utilities marked by Underground Service Alert to ensure that mark outsarerecordedanddocumented.Aftermarkouts,contractorwillberequiredtopothole. Additionally,contractor shall notify all utility agencies to performing any work. If the contractor hits a utility, they will not be able to claim that the City is liable for the cost of repairs. im:

High High Change Orders Schedule &
Budget
Z&K has a proven track record of claims avoidance and change order ne@otiation. Z&K will closely monitor the work and proadively manage the change order process. We will identify potential change orders early and proactively develop solutions.

High High Public
Outreach
Community
Outreach
Public Outreach is crucial for this project and Z&K personnel are trained to work with residents, community mimepmadbeerds,baynscOcnistytruoc'r'rti.IcOinaisa,wlVl.etywTiiihhlsawvelllo.lnngcoluindgecno0nttlfalcca:alOnns pcor,imormtountihceaticoonmwmitehncloecmalernetsoidtecnotnssatnrudctbiuosninaens,,s throughoutthe entire process. Outreach will not be limited to minimum City requirements but will be a daily ongoing preusrlsdueint,It ibsuitmaplseoraetlievecttehdaot,,ol%rlaclSo,mmmaunnagityemoeutnrtefarcOhmdtoheescnl,ot,oannldyainllcaluffdeectperdopaegrtenycolewsners, business owners and

194
LES'SOr4S LEARNED & CONSTRUC'TABILITY REVIEW COMMENTS Z&K is proposing the same team that successfully delivered numerous park projects. OurTeam has unique knowledge working with the Cities and communities. Through this experience, we have identified items that were successful in previous projects and items that could be improved for the City of South Gate's Project. Our Team conducted a thorough constructability review of the project plans and specifications as well as a site visit.
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Schedule of Values I We recommend adding to the specifications payment section for lump sum items: "Payment will be made in Lump Sum per approved Schedule of Values." Exterior Wood i All exposed wood at the new community center (facia, trim, etc.) shall be primed with approved paint material prior to installation. This includes all edges cut in the field for fit and installation. The Inspedor shall review and approve ALL exterior wood prior to installation.

Nails & Fasteners l The Contractor shall use approved nails and fasteners that are corrosion resistant for installation of all exterior wood products.

Irrigation Main Lines l All irrigation main lines shall be tested and approved by Z&K prior to backfilling these lines. All main irrigation lines shall have a blue tracer wire installed with the pipes as well as a notification tape prior to backfilling the trench completely.

Back Flow Devices I The Contractor shall provide copy of approved test results for installed back flow devices at time of final inspection.

Tests must be performed by a certified company that provides backflow device testing and certification.

Mills Certification l The Contractor shall provide mills certification for all steel products delivered to the jobsite. Rebar mill certification shall be provided priorto installation.

Fire Department & Police Department Coordination I The Team shall coordinate with the Fire Department and the Police Department for the installation of a Knox Box location for access to locked gates for after-hours emergencies. The locations should be at both vehicle access points, pedestrian access gates as well as the new community building.

Construction Site Walk/Change Orders l To assiSt in controlling cost, Z&K will conduct a pre-construction site walk with City staff members to identify areas that could potentially result in unanticipated costs. During construction, Z&K will conduct site visits with City staff, as needed, to minimize change orders and cost increases.

Weekend Work/Overtime Requested by Contractor l All overtime shall be approved by the City prior to the commencement of work and all associated costs for inspection/construction management shall be at the expense of the contractor. This item shall be included as a discussion item in the pre-construction conference. Due to unforeseen issues when scheduling manpower and materials, it may be necessary for the contractor to work evenings or weekends. This provision is important to minimize any additional costs to the City for the benefit of the contractor.

Imported Material I Ourinspector will be on site to monitor and imported soils material to ensure thesource of the material, type of material and quantities are approved and meet the requirements of the approved submittal.

Agency Coordination l During previous projects, several situations developed that required Z&K to reach out to both local and Federal agencies to coordinate activities and address agency concerns. Prior to the start of construction, Z&K will open the lines of communication with all agencies involved with the Project.

Irrigation l The new irrigation system will include coordination with the local water district and approved third party inspections to certify all the backflow devices. Our inspector will document the size, type, and location of all irrigation pipes as well as irrigation pumps, timers, and distribution manifolds. The inspector will witness, and document irrigation system testing and will coordinate with City staff for system testing.

Landscaping l Our inspector will monitor the removal of any existing planted material to be removed including existing sod/grass. The chemicals used to kill any grass or sod will be inspected prior to use to ensure that it is a City approved product not part or any existing class action lawsuits. The inspector will monitor any required soils testing to be sent to an outside third-party lab for soils analysis.

Utility Coordination l It is critical to ensure that all coordination with utilities that may conflict with the new improvements is completed prior to starting construction. If this is not possible, the contractor must demonstrate that all utility relocation is coordinated and incorporated into the base line schedule. The contractor must verify all existing utilities are per plans. The contractor must start potholing as the first construction activity.
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PROJECT SCHEDULE
The proposed schedule was developed using Primavera P6 technology. Z&K assumed that no construction will be conducted until the contractor receives an approved traffic control plan that makes sure that the public will move around the construction safely and with minimum inconvenience. Our preliminary construction schedule yields a significant savings along with overhead construction management and construction costs. The most significant saving is less inconvenience to the community and less City exposure due to shortened construction duration. Our team members have achieved such savings on many other projects, so our track record and previous experience supports our proposal to the City. Time management uses scheduling to accurately manage and track the restrictive elements of time and resources throughout the project. The key to a successfully implemented and managed schedule is the development of an accurate, detailed, and realistic baseline schedule. Z&K will review the Contractor's baseline schedule to ensure it is accurate and reasonable. Activity durations and logic ties will be examined for accuracy and constructability. Schedule implementation and administration is the next step in proper time management. The Contractor's actual progress will be documented daily. The Z&K Team will review the progress with the Contractor at the weekly meetings. The Contractor's three- week-look-ahead schedule will be compared with the work plan on the record schedule to ensure the Contractor continues to use the record schedule as a management tool. We will check the record schedule for activities with start dates that did not begin during the review period. This proactive approach flags potential delay issues for further discussion.

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SCOPE OF WORK
Our Team's relevant experience allows them to provide overall administration of the construction process based on their unique ability to fully understand the construction process, work proactively to identify problems early, and to mitigate each risk before it affects the project performance goals. Z&K proactively serves as the project's administrator and provides consistent coordination between all project stakeholders including the City, Design Engineer, and selected construction contractor and subcontractors.

Z&K has thoroughly reviewed the Request for Proposal (RFP); we confirmed our team will provide all scope of work tasks as outlined in the RFP scope of services to ensure the success of the City oF South Gate's Hollydale Community Park Improvement Project. Z&K acknowledges our ability to meet potential project requirements listed under the scope of services. The Z&K Team, at a minimum, will perform the following:

TASK 1: PROJECT COORDINATION
Z&K"s proposed Resident Engineer, Zack Faqih, PE, is a licensed Civil Engineer in the State of California and has over 32 years of experience in construction management, project management, construction inspection, and contract administration. Mr. Faqih has successfully delivered over 20 park improvement projects, and has experience in park renovation, irrigation systems, landscaping, playground equipment, synthetic turf installation, lighting, grading, erosion control, storm water chambers, storm drain construction, ADA compliance ramps, structural and masonry walls, stud wall construction, slab on grade foundation, and different types of concrete construction and general commercial building construction. Mr. Faqih will serve as the City's representative in charge of project communication and coordination with Z&K, City staff, the design engineer, and the contractor throughout the project.

1. MANAGEMENT
The Z&K team has the knowledge, skill, and experience to ensure that all project services required forthis contract are coordinated and delivered in accordance with the plans and specifications. Z&K has carefully selected this "A-Team" of and committed our most qualified staff for the duration of the contract to deliver a successful project. The assigned Z&K Inspector and Resident Engineer are committed to provide their services at all times required by the contract. Our proposed personnel have successfully provided construction management and inspection for a variety of projects. The Z&K Inspectors are on site daily to observe construction operations and materials and compare them with the project plans and specifications.

Z&K will schedule, coordinate, and conduct a pre-construction conference with the City, affected agencies, and the Contracto5 as well as the design engineer, utilities and other agencies. An agenda will be prepared in advance to notify attendees of key items for discussion. At the pre-construction conference, we will discuss special aontrad and/or concerns, and establish the protocol to be used throughout the project. The meeting will highlight the contractor's responsibility for items such as order of work, permit and environmental agreements, safety and access, progress pay requests, labor compliance, submittals, RFIs, CCOs, quality control, materials certification, schedule updates, and weekly meetings. Z&K will review the baseline schedule and verify that it meets all the required information prior to issuing the Notice to Proceed to the Contractor. Z&K will prepare and promptly distribute meeting minutes to all attendees. Z&K will establish coordination and a line of communication to be used among participants throughout the project. Z&K will document all necessary communications throughout the project and will ensure that all questions and inquiries are fulfilled in a timely manner. The emphasis on project communication continues throughout the project with the weekly construction meetings.

Each week, our Project Manager/Office Engineer will create a "Weekly Statement of Calendar/Working Days," in addition to other reports, to be submitted to the contractor and filed in our documents until the end of the project. Z&K's CM will be responsible for monitoringthe maintenance ofthe Project Record Drawings and thefinal preparation oftheas-builtdrawings upon projectcompletion.

Z&K will monitor any changes and create redlines on as-built drawings and coordinate the as-built plans with the City and Desigr Engineer. We will manage the Design Engineer's performance on the as- built drawings and check the project record drawings prior to transferring to the City. Z&K Consultants will prepare a final report detailing the work completed, costs, changes, warranties, and documentation provided to the City.

Z&K works proactively to eliminate or reduce project impacts from extra work reports and change orders. Z&K will provide first-line management of CCO administration including review and evaluation of CCO requests before signing them. Z&K will provide project mitigation such as possible alternatives and negotiation as the City's advocate. We will ensure we receive written approval from the City's Project Manager prior to approval of any extra work. Z&K will perform an investigation and inspection of site conditions that differ from those described in the contract documents and provide recommendations to the project Owner on acceptance. We will perform an impact mitigation, review submittals, and present recommendations for resolution of claims, disputes, and verification of costs
The CM will perform on-going review throughout the project to anticipate any problems and avoid any potential claims. If claims arise, the CM will work with the City and Contractor to find the best solution to resolve any claims in a timely manner. We will work closely under the direction of the City with the contractor to verify that change orders are processed and executed promptly by the contract documents and City's procedures. The Resident Engineer will perform a review and recommendation for any changes. ;' - 'a'ab; -' - . " '+r ; = " ; € a 'a- ," -'." ' "' * ' "-i -* ' a ' - - -
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Z&K will assist the City in forming and maintaining good relations with the local business community regarding temporary construction impacts by providing community outreach and a contact person to manage public relations for the duration of the project. At a minimum, the Z&Kteam distribute verbal and written notices to local businesses before anytemporary construction impacts take place.

Z&K will manage and track public inquiries for the Contractor and for the City and will advise of any concerns and findings. This will include the preparation and distribution of information materials for the affected publig including fact sheets and project updates.

The Z&K Inspectors understand the importance of compliance with the Storm Water Pollution Prevention Plan (SWPPP). Our team includes QSD/Ps and inspectors fully knowledgeable regarding storm water BMP implementation and maintenance requirements. Our team is very knowledgeable in the development, implementation, and reporting requirements of a SWPPP. The Contractor will be required to file a Notice of Intent (NOI) with the SWRCB and to develop a SWPPP. We will monitor the contractor for compliance and confirm that required sampling takes place during rain events and required reports are filed into SMARTS. We will review the contractor's compliance with regulatory permits, mitigation measures, storm water regulations, and the SWPPP. We will be available to assist with the document review, uploading to the SMARTS system, obtaining a WDID number, and the implementation of the plan.

2. MEETINGS
Z&K will schedule, coordinate, and conduct a pre-construction conference with the City, affected agencies, and the Contractor, as well as the design engineer, utilities and other agencies. An agenda will be prepared in advance to notify attendees of key items for discussion. At the pre-construction conference, we will discuss concerns, and establish the protocol to be used throughout the project. The meeting will highlight the contractor's responsibility for items such as order of work, permit and environmental agreements, safety and access, progress pay requests, labor compliance, submittals, RFIs, CCOs, quality control, materials certification, schedule updates, and weekly meetings. Z&K will review the baseline schedule and verify that it meets all the required information prior to issuing the Notice to Proceed to the Contractor. Z&K will prepare and promptly distribute meeting minutes to all attendees.

At the pre-construction conference, Z&K will establish coordination and a line of communication to be used among participants throughout the project. Our Resident Engineer, Zack Faqih, PE will serve as the City of South Gate's representative in charge of project communication and coordination with Z&K, City staff, the design engineer, and the contractor throughout the construction phase. Z&K will document all necessary communications throughout the project and will ensure that all inquiries are fulfilled in a timely manner. The emphasis on project communication continues throughout the project with the weekly construction meetings.

Z&K will schedule, coordinate, and conduct weekly construction meetings with City representatives, contractors, and other agencies related to the project. At each weekly meeting, all ongoing issues will be reviewed and discussed. All project stakeholders will be invited to the weekly meeting. An agenda of meeting topics will be distributed in advance and include items such as safety, old business, updated progress of the work, request for information (RFIs), submittals, testing and inspection reports, non-conformance notices, contract issues, procedures, environmental monitoring, change orders (COs), look-ahead schedule for upcoming work, pay requests, and so forth. Unresolved issues will be carried over to the next week's meeting until a final resolution is obtained. Z&K will prepare and promptly distribute meeting minutes to all attendees. Z&K will host a special meeting focused on the schedule of material procurements to ensure long lead times and no avoid de!aying the project's completion.

3. SCHEDULE AND BUDGET
The Z&K Team will maintain a master project schedule to include all completed and scheduled construction work. Z&K will regularly update this schedule to reflect construction progress and provide updates on anticipated closure, detours, etc. The Team will also provide updates to the City on any other pertinent project information affecting the construction schedule. This update will show current conditions and revisions required by actual progress. The monthly progress billing will be tied to the construction schedule. Work activities and material deliveries will be assigned the correct completion percentage by the Contractor. This will be reviewed by the Construction Inspector and discrepancies will be addressed. If necessary, the Contractor will revise and resubmit the schedule of values.

This process ensures the Owner is accurately billed for the completed work monthly. Z&K will approve the monthly construction schedule, including activity sequences and durations, schedule of submittals, and schedule of delivery for products with long lead-time.

Z&K works proactively to eliminate or reduce project impacts from change orders. Z&K will provide first-line management of contract change order request administration including review and evaluation of contract change order request requests; independent estimates; project mitigation such as possible alternatives and negotiation as the City"s advocate; written approval from the City's Construction Manager prior to approval of any extra work; investigation and inspection of site conditions that differ from those described in the contract documents; schedule impact and analysis and verification; recommendations to the project Owner on acceptance; impact mitigation; review of submittals in support, and recommendation for resolution, of claims and disputes; and verification of costs.

Z&K will take the lead to ensure a cost management system is properly implemented and maintained. Z&K will track the value of the completed work to ensure accurate and detailed monthly progress billing by the contractor and Z&K will proactively manage the change order process. The monthly progress billing will be tied to the construction schedule. A cost a path method (CPM) schedule is a valuable management tool. Each month, the Construction Inspector wi!l review and approve the updated cost loaded CPM. Work activities and material deliveries will be assigned the correct completion percentage bythe Contractor. This will be reviewed bythe Construction Inspector and discrepancies will be addressed. If necessary, the Contractor will revise and resubmit the schedule of values. This process ensures the Owner is accurately billed for the completed work on a monthly basis.

Z&K staff bring a detailed understanding oF the City processes for administering Contractor progress payments per the City's standards & procedures. We will work closely under the direction of the City and with the contractor to verify that the contractor's payments are processed, provide recommendations, and ensure they are executed promptly by the contract documents and City's procedures. Z&K will reconcile the work done with the pay requests. Z&K will work with the Contractor on required corrections to the pay requests and ensure that they are in the format and forms required by the City.

4. MISCELLANEOUS
As part of its Quality Assurance program, Z&K will coordinate and ensure prompt processing and an efficient turnaround time for contractor requests for interpretation (RFIs) of the plans and/or specifications to ensure that the project is kept on schedule. Quality assurance includes quality of the constructed work as well as the quality of the Contractor's document processes (such as RFIs, RFCs, shop drawing submittals, contract schedule adjustments, change orders, payment requests, etc.). The Z&K CM will take a proactive approach with the Contractor and the Design Engineer to ensure the quality of the RFI process is maintained. Z&K regularly performs internal audits of its field operations to ensure the proper implementation of procedures for Z&K"s quality assurance program. Z&K will log, track, manage the distribution, and ensure timely review of all RFIs. The log will identify each submittal and resubmittal, the date received, when the submittal, is returned to the contractor, the action required, and other pertinent information.

Quality assurance includes quality of the constructed work as well as the quality or the Contractor's document processes (such as RFIs, RFCs, shop drawing submittals, contract schedule adjustments, change orders, payment requests, etc.). Z&K regularly peforms internal audits of its field operations to ensure the proper implementation of procedures for Z&K"s quality assurance program. Z&K will log, track, manage the distribution, and ensure timely review of all RFIs. The log will identify each submittal and resubmittal, the date received, when the submittal, is returned to the contractor, the action required, and other pertinent information.

Our staff has extensive document management and filing experience. Our team knows that a complete record of the project must include a full set of all correspondence to and from the contractor, as well as all other contract documents related to the construction of the project, will be documented and transmitted to the City. Z&K will coordinate preparation of the as-built plans with the Design Engineer. The drawings will include CADD files and printed mylars. We will manage the Design Engineer's performance on the as-built drawings and check the record drawings prior to transferring to the City. Z&K will create redlines on as-built drawings and coordinate the as-built plans with the Design Engineer. We will manage the Design Engineer's perFormance on the as-built drawings and check the record drawings prior to transferring to the City.

Z&K Consultants will prepare a final report detailing the work completed, costs, changes, warranties, and documentation provided to the City.

Z&K Consultants take extreme pride for being a very safety conscious organization implementing a safe environment both in our offices and on our project sites. We monitor the Contractor and their subcontractors for safety compliance for meeting local, state, and federal safety requirements. We also ensure the trades, and the Contractor are always safety conscious in everything they do in the Project.

Z&K will review the Contractor's compliance with workplace safety and health standards and notify the City of non-compliance. The Z&K Team is know!edgeable with the Caltrans Safety Manual and the Cal/OSHA Construction Safety Orders. The Inspectors will attend the Contractor's Safety Meetings and promote safety throughout the life of our contract. Z&K will review, monitor, document and enforce contractor safety procedures for compliance with all safety laws and regulations. If any safety violations occur, Z&K will take immediate action to correct the issue and report any incidents to the City.

TASK 2: CONSTRUCTION INSPECTION
Z&K Inspectors have experience providing inspection services for numerous capital improvement projects, park renovation, irrigation systems, landscaping, playground equipment, synthetic turf installation, lighting, grading, erosion control, storm water chambers, storm drain construction, ADA compliance ramps, structural and masonry walls, stud wall construction, slab on grade foundation, and different types of concrete construction and general commercial building construction, and are well aware of how important project quality control is to the overall success of a project. Throughout the project, the inspectors will review contract documents, plans, and permits. Inspectors will monitor and enforce construction noticing requirements. The Z&K !nspectors will use their expertise to provide field conflict resolutions. The Inspectors' primary duties will be to inspect and verify all work in place meets the requirements of the contract plans and specifications, traffic control plans, shop drawings, change orders, and O&M manuals as well as maintenance of project documentation. In addition to the construction activities, the project team must also review and enforce the requirements stipulated in the permits issued by regulatory and environmental agencies. Our team has extensive experience with working with the State Department of Fish and Wildlife, Department of Water Resources, and other state and federal agencies that may have input.

Z&K Inspectors have the knowledge, skill, and experience to inspect all the anticipated construction operations that this contract may require. Inspectors will verify that all workin place meets the requirements of the contract plans and specifications, traffic control plans, shop drawings, change orders, and O&M manuals as well as maintenance of project documentation. Z&K will verify that all work conforms with the requirements and identify any issues of non-compliance with the applicable codes. Inspectors will meet with the project design team and City staff to work out any issues and resolve them quickly and efficiently. Z&K proposed staff will complete daily reports, including equipment, crews/personnel, and photos (before, during and after construction). The Resident Engineer will review the inspectors" daily reports and provide copies to the City upon project completion.

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Z&K will assist the City in forming and maintaining good relations with residents and businesses in surrounding neighborhood by providing community outreach and a contact person to manage public relations for the duration of the project. At a minimum, the Z&K team Will eStabliSh and manage a COnStruCtiOn 24-hOur hotline (tall free number)i WebSite, and email addreSS far prOjeCt StakehOlderS, property owners, interested parties, and the general public to call with construction issues and concerns. All calls and public complaints will be documented and investigated, and a monthly report will be provided to the City. Z&K will manage and track public inquiries for the Contractor and for the City and will advise of any concerns and findings. Additionally, Z&K will develop a neighborhood affairs strategy for any property owners, businesses, and the general public that will be affected. This will include the preparation and distribution ofinformation materials for the affected public, including fact sheets and project updates.

Tlie Z&K proposed staff will complete and maintain field file bound workbooks including daily, weekly, and monthly reports logging any working day reports, change order documentation, equipment on site, crews/personnel, and photographs (before, during and after construction).

A monthly Resident Engineer progress report will include an overview of work accomplished during the previous month, an overview of work to be accomplished the following month, an updated schedule (based on the Contractor's schedule of values), a list of problem areas, if any, and proposed corrective actions, and a bar graph comparin@ the monthly and cumulative invoiced amounts with the total authorized CM budget. These reports will be submitted via email and/or hardcopy.

Z&K wi11 schedule, coordinate, and corduct weekly construction meetings with City representatives, contractors, and other agencies i-elated to the project. At each weekly meeting, all ongoin@ ISSUES will be reviewed and discussed. All project stakeholders will be invited to the weekly meeting. An agenda of meeting topics will be distributed in advance and include items such as safety, old business, updated progress of the work, request for information (RFIs), submittals, testing and inspection reports, non-conformance notices, contract issues, procedures, environmental monitoring, change orders (COs), look-ahead schedule for upcoming work, pay requests, and so forth. Unresolved issues will be carried over to the next week's meeting until a final resolution is obtained. Z&K will prepare and promptly distribute meeting minutes to all attendees.

Z&K Inspectors will enforce all ofthe City's National Pollutant Discharge Elimination System permits, as well as all water quality best management practices and SWPPP throughout all phases of the project. Z&K understand the importance of managing the Storm Water Pollution Prevention Plan (SWPPP). Our team includes QSD/Ps and inspectors fully knowledgeable regarding storm water BMP implementation and maintenance requirements. Our team is very knowledgeable in the development, implementation, and reporting requirements of a SWPPP. The Contractor will be required to file a Notice of Intent (NOI) with the SWRCB and to develop a SWPPP. We will monitor the contractor for compliance and confirm that required samp1ing takes place during rain events and required reports are filed into SMARTS. We will review the contractor's compliance with regulatory permits, mitigation measures, storm water regulations, and the SWPPP. Z&K will notify the Contractor immediately if control measures are not installed correctly and will oversee a prompt correction. We will be available to assist with the document review, uploading the document to the SMARTS system, obtaining a WDID number, and the implementation of the plan.

Z&K Inspectors will monitor the Contractor and their subcontractors For safety compliance for meeting local, state, and federal safety requirements. Z&K will review the Contractor's compliance with workplace safety and health standards and notify the City of non- compliance. The Z&K Team is knowledgeable with the Caltrans Safety Manual and the Cal/OSHA Construction Safety Orders. Z&K will review, monitor, document and enforce contractor safety procedures for compliance with all safety laws and regulations. If any safety violations occur, Z&K will take immediate action to correct the issue and report any incidents to the City. All Z&K staff will observe construction safety, public safety, and convenience.

The Team will develop and maintain construction punch lists and coordinate the completion and correction of the punch list items with the Contractor. Z&K will prepare the final punch list when the Contractor has certified that the work is substantially complete.

Z&K inspectors will coordinate and closely monitor all geotechnical and material testing, compaction testing, and any specialty inspection required throughout the project. Z&K will ensure that proof of all specialty certifications and licenses are on file and that they are all valid and unexpired. Z&K will periodically review all specialty certifications and licenses to ensure that they remain valid throughout the duration of the project. Z&K Inspectors will work to ensure all required testing and specialtyinspection is performed with the required frequencies and documented properly. Sampling and testing activities will be conducted in accordance with the contract documents and approved procedures. The Inspector will work with the Contractor to correct any failed tests and achieve compliance. Our team has the ability to effectively make decisions and coordinate with other professionals on field issues related to material testing and inspection. Z&K will develop and provide a comprehensive testing program for the Project in accordance with the contract documents. '! P '-"ax:a%ai -
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The Z&K team is considered a leader in permit compliance and will regularly verify that all permits needed to construct the project are in order and enforced throughout the project. Compliance is a key issue on all construction projects, and all Z&K employees are trained internally, particularly in the areas associated with new permit regulations. Additionally, many Z&K employees hold QSD/QSP certificates. Z&K Will review the contractor's compliance With permit requirements, including all building permits, special permits, permits with agencies and utilities, encroachment permits, and NPDES permit. The team will ensure that all applicable fees have been paid and all approvals for jurisdictions over the Project have been obtained.

Z&K inspectors will provide photograph and video of pre-work and post-work conditions, in addition to daily as part of their daily reporting during construction. At the end of the project, Z&K will provide one complete set of construction digital photographs of all scope of work and critical items throughout the duration of the project. This set will include all photos and video footage from pre- construction, during construction and post-construction. Z&K will keep a constant line of communication open with the City and will report to the City's project manager daily via email and or text message.

TASK 3: LABOR COMPLIANCE
Z&K will perform labor compliance reviews in accordance with the Department oflndustrial Relations (DIR). Z&K inspectors will conduct weekly field interviews with workers from each labor trade to verify that actual prevailing wages and fringe benefits distributed tO workers follow applicable laws and certified payroll reports submitted by the contractor and subcontractors. The Z&K team will request certified payroll reports and receipts of submission of certified payroll to the DIR from the contractor and subcontractors on a monthly basis. Z&K will perform a detailed review of certified payroll and will submit verification to the City along with the monthly progress payment reports. Z&K will immediately inform the City of any discrepancies or violations discovered during field interviews.

TASK 4: MATERIAL TESTING
Z&K will be responsible for coordinating and supervising the geotechnical and materials testing program to ensure all required testing is performed with the required frequencies and documented properly. Sampling and testing activities will be conducted in accordance with the contract documents and approved procedures. The Inspector will work with the Contractor to correct any failed tests and achieve compliance. Ourteam hasthe abilityto effectively make decisions and coordinate with other professionals on field issues related to material testing and inspection. Z&K will develop and provide a comprehensive testing program for the Project in accordance with the contract documents. Our Team will be responsible for supervisin@ and coordinating the materials testing program to ensure all required testing is performed with the required frequencies and documented.

TASK 5: UTIITY AND OUTSIDE AGENCY COORDINATION
The Z&K Team will provide ongoing coordination with public utilities to resolve any construction questions or conflicts, and to avoid any potential delays or additional costs to the project. Z&K will sent notification of the pre-construction meeting and all other progress meetings to all affected utility companies and public agencies, including the Police Department, Los Angeles County Fire Department, Waste Management, SCE, and others. Any conflicts with utilities will be reported to the utility company and Z&K will work to coordinate the relocation or removal of the utility. The resolution will be reported to the City. Our team will ensure that the Contractor is aware of all existing underground utilities by ensuring that Dig Alert tickets are current and up to date prior to excavation.

We will keep track of hazardous and non-hazardous and conflicting utilities during our regular progress meetings. Additionally, we will communicate with utilities early since various or utilities may need to be adjusted bythe Owner and require utility coordination.

TASK 6: PROJECT CLOSEOUT
Our Resident Engineer will take a proactive approach at processing close-out documentation by preparing a Final punch list of items, which typically include guarantees/warranties, subcontractor liens, retention, and final acceptance/certificates of completion, orderly transfer of key records and documents, resolution of outstanding issues, final payment preparation and processing along with final acceptance or record drawings. Z&K will verify the completion of the final punch list when the contractor has certified and demonstrated the work is substantially complete. Upon completion of the project and all items on the final punch-list (including all warranties, guarantees, and operation and maintenance manuals, in addition to subcontractor liens, retention, and final acceptance/certificates of completion), Z&K will provide the City with both hard and electronic copies of project documentation. Z&K will conduct a final inspection and walk-through including City staff, Contractor, maintenance/service personnel, and project architect/design consultant.

Z&K will also issue the City a report stating that the installation of all improvements required by the project have been completed in accordance with the plans and specifications. Z&K will calculate the amount of final payment due to the prime Contractor and prepare the proposed final estimate. Z&K will also review and process the release of retention. Z&K will obtain evidence of certification of the release of all liens and stop notices. Z&K will obtain certification of delivery of record drawings to the City and design engineer. Z&K will advise the City when the Notice of Completion should be filed. Z&K will also provide the City with data needed for acceptance of the project, such as release of retention, certification of release of all liens and stop notices, certification of delivery of record drawings.

Z&K will conduct a final inspection and walk-through including City staff, Contractor, maintenance/service personnel, and project architect/design consultant, and applicable agencies. Z&K will calculate the amount of final payment due to the prime Contractor and prepare the proposed final estimate.

Z&K will also review and process the release of retention. Z&K will obtain evidence of certification of the release of all liens and stop notices. Z&K will obtain certification of delivery of record drawings to the City and design engineer.

Z&K will advise the City when the Notice of Completion (NOC) should be filed. Z&K will prepare the final punch list when the contractor has certified and demonstrated the work is substantially complete. Our Resident Engineer will take a proactive approach at processing close-out documentation including completion of final punch list items, guarantees/warranties, subcontractor liens, retention, and final acceptance/certificates of completion, orderly transfer of key records and documents, resolution of outstanding issues, final payment preparation and processing along with final acceptance or record drawings. 33

DISCUSSION OF DOCUMENT CONTROL
Z&K Consultants, Inc. provides proven professional construction management techniques to ensure the safe construction of a quality project completed on time and within budget. Z&K accomplished this by establishing the systems, policies, and procedures necessary to ensure adequate project controls are in place. The Resident Engineer must ensure all parties understand the basic responsibilities and interrelationships of all team member such as the Owner (both project management and operationsl the Design Engineer, the Contractor, the construction management team, and the subconsultants. Additionally, a good CM must have the knowledge and experience to effectively understand the interrelationships between the key management components of time, information, cost, and quality.

Decision making, including obtaining sufficientinformation to make reasoned decisions, IS the key element leading to a successful project. One of the key planning tools used in contract administration is the Project Procedures Manual, which details the specific processes to implement the various management components to meet the objectives of the project plan. Z&K will prepare a project-specific Project Procedures Manual to detail the specific processes to successfully manage the project. The Z&K approach is founded on a thorough understanding of each of the management components critical tu the project.

Proper information flow is crucial to the success of a project. A construction project generates a large amount ofinformation, which must be disseminated to all parties on a timely basis. The source of this information will cover the full spectrum including contracts, meeting minutes, drawings and specifications, submittals, requests for information (RFIs), pay requests, invoices, inspection reports, and so forth. Z&K, as CM, will act as the hub for the management of all information flow. Z&K has extensive experience providing web-based document management solutions for its clients.

Z&K's approach to information management also includes building a communication framework to continually foster partnering and teamwork relationships for all of the project stakeholders. Z&K builds this framework from the start of the project with an all-inclusive kick-off meeting where thelines of communication and project responsibilities will be clearly explained to all of the project stakeholders.

The emphasis on project communication continues throughout the project with the weekly construction meetings. At each weekly meeting, all ongoing issues will be reviewed and discussed. All project stakeholders will be invited to the weekly meeting. An agenda of meeting topics will be distributed in advance and include items such as safety, old business, updated progress of the work, RFIs, submittals, testing and inspection reports, non-conformance notices, environmental monitoring, change orders, three-week-look-ahead schedule, pay requests, and so forth. Unresolved issues will be carried overto the next week's meeting until a final resolution is obtained.

Our team is confident that we will meet or exceed the City's expectations and qualifications. Z&K will have the flexibility to provide all needed inspection, including large, fast-tracked projects with a variety of qualified inspectors. Z&K will provide all materials, resources, tools, certifications, and training necessary for our team to perForm the City's inspection services. The team will perform all duties under the direction of the City's staff.

Z&K will verify that all work conforms with the requirements and identify anyissues of non- compliance with the applicable codes. Inspectors wit( meet with the project design team, City's consultants, and City staff to work out any problems and resolve issues quickly and efficiently.

Many of our inspectors are multi-disciplined and are able to provide a variety of services.

The Z&K Team has successfully performed inspection on complex projects Tor local jurisdictions. Z&K inspectors are also able to perForm plan reviews and assist the City in customer services.
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Z&K has a strong knowledge of the City, County, State, and Federal codes and procedures that are required to deliver a successful project. Some of the requirements are as follows: Project Construction Documents. o California Building Code o Caltrans Safety Manual o California Plumbing Code o OSHA Construction Safety Orders o California Mechanical Code o 10/30-hr OSHA Training o CaliforniaElectricalCode Certification
o California Building Energy Efficiency Standards o Local Assistance Procedures o Title 24, Part 2, 2.5, 3, 4, 5, 5, 1l Manual (LAPM) o California Fire Code o City Standards and Design Manuals o California Residential Code o State and Federal Building Codes o California Green Building Code (Site Accessibility) o California Disabled Regulations County Procedures and Guidelines o City Codes & Ordinances Work Area Traffic Control Handbook (WATCH) o City Grading Code & Manual Manual
o APWA "Greenbook" Standard Specifications for Manual of Uniform Traffic Control Devices (MUTCD) Public Works Construction Project Safety Plan (PSP)
Caltrans Standards, Specifications, and Procedures Site Health and Safety Plan Caltrans Construction Manual Activity Hazard Analysis (AHA) o
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July 20, 2022
Arturo Cervantes, PE, Assistant City Manager/Director of Public Works City of South Gate, 8650 California Avenue, South Gate, CA 90280 Dear Mr. Cervantes,
Z&K Consultants Inc. (Z&K) proudly presents our cost proposal for Construction Management and Inspection Services for the Construction of the Hollydale Community Park Improvement, City Project No. 607-PRK. Our not-to-exceed total lump sum fee for Construction Management and Inspection Services :S S438,839.00.

Z&K Consultants based our cost proposal on the scope of work provided in the Request for Proposals. All prevailing wage requirements will be followed by the team. All team members are in conformance with the State of California Labor compliance requirements. Rates included in our Cost Proposal are fully billable rates. All overhead costs are included. All insurance will be in force at the time of contract execution.

Z&K has carefully selected this "A-Team" and committed our most qualified staff for the duration of the contract to deliver a successful project. We understand the importance of meeting budgets and schedules; we have a strategic plan in place to deliver projects with such benchmarks in mind. Our proposed team members are recognized as experts in Construction Management and Inspection services and will provide "turn-key" Construction Management and Inspection services for the City of Southgate Hollydale Community Park Improvement Project.

Below is a table with the hourly rate schedule:

Z&K Consultants, Inc Hourly Rates:

Resident Engineer...................................................................

Senior Construction Inspector...................................................

Project Manager/Office Engineer/ Labor Compliance Officer...

Material Testing Services (Converse Consultants)...................... . S157.00
. S140.00
. S130.00
.Attached
will serve as the contact person for the full duration on the contract and I am authorized to bind the firm to the terms of the proposal. By signing below, I attest that all information submitted is true and accurate. This proposal shall remain valid for a period of not less than 90 days from the date of submittal. The payment terms shall be net thirty (30) days. We are excited about this opportunity to serve the City of South Gate and are committed to the successful completion the City" s important project.

Sincerely,
Crystal Fraire, PE, QSD/P i President, Z&K Consultants Inc. 473 E. Carnegie Drive i Suite 200 i San Bernardino, CA 92400 951.310.7470 [email protected]
$CONSULTANTS

BUILDING SOLUTIONS
203
Assumptions
Task 1- Project Coordination
Resident Engineer - 20 hours a week minus utility and outside agency coordination hours Senior Construction Inspector - 20 hours total
Senior Project Manager/ Office Engineer/ Labor Compliance - 8.8 hours a week on average minus utility and outside agency coordination hours
Material Testing Services - O hours
Task 2 - Construction Inspection
Resident Engineer - O hours
Senior Construction Inspector - 8 hours a day * 205 WD minus hours for labor compliance and utility coordination
Senior Project Manager/ Office Engineer/ Labor Compliance - O hours Material Testing Services - O hours
Task 3 - Labor Compliance
Resident Engineer - O hours
Senior Construction Inspector-1 hour every 2 weeks (Employee interviews) Senior Project Manager/ Office Engineer/ Labor Compliance-1 hour a week Material Testing Services - O hours
Task 4 - Material Testing Services
Resident Engineer - O hours
Senior Construction Inspector - O hours
Senior Project Manager/ Office Engineer/ Labor Compliance - O hours Material Testing Services - 100 hours (2.4 hours a week). Total = S13,000.00 Task 5 - Utility and Outside Agency Coordination
Resident Engineer-1 hour every 2 weeks
Senior Construction Inspector-1 hour a week
Senior Project Manager/ Office Engineer/ Labor Compliance-1 hour every 2 weeks Material Testing Services - O hours
Task 6 - Project Closeout
Resident Engineer - 40 hours (1 week)
Senior Construction Inspector - 40 hours (2 weeks) Senior Project Manager/ Office Engineer/ Labor Compliance - 25 hours Material Testing Services - O hours
$CONSULT ANTS

BUILDING SOLUTIONS
204

NOT-TO-EXCEED FEE SCHEDULE
The fee proposal shall be based on a not-to-exceed fee for a construction period of 10 months The Construction Inspector shall be provided for the entire 290 working day period.Any additional services needed beyond the contract scope of work shall require prior approval from the City.

Z&K consultants commrts that all assigned personnel will not be removed or replaced without prror written City approval. Key personnel wrll be available to the extent proposed forthe durmron of the contmct. Our proposed and fully committed team is fully capable and exceptionally qualdred. They have held many leadershrp roles and supervisory managementpOSrtlOnS In (nary lOCal agenCreS inCluding the prrVate and publrC SeCtOrS. All Can multl-taSk, are multi-drSCrplrned, and haVe O full underStanding Of all aSpeCtS Oftheproposed project requrrements. 2CONSULT ANTS

BUILDING SOLUTIONS
205

HOLLYDALE COMMUNITY PARK CONCEPT PLAN

COMMUNITY
CENTER
I-l
AVENUE
LEGEND
-A. PLAYGROtl-ND
PIAY AREA 15-15 YEAR OLD)
A2 WAnR & SAND PIAY AREA:
* WATER PIAV I'lllllP
B. SITE DESIGN FEATURES
82 PARK BENCH
82 ADAACCES!il81l:PICNICTABLE
83 CAFE TABLE
84 ADAACC!SSl8LEPIOilCTABLE
85 TRASH RECEPTACLE
86 PRECASTa)NCRFI'ETA!ILET!NNIS
87 ACC!NTBOllLDa
u DRINklNG POUNTAIII
C. STRUCTURES

CI COMMUNITY BIIIIDING
C2 SHADESTRllCTuRE20'x40'
C3 SHADE STRIICTIIRE 20' X 20'
D. PAVING & CIRCULATION
Dl COLOR CONCRETE
D2 CONCRETE SIDEWALK
03 WATERPIAYAREACIXORCONCRETE
04 DECOMPOSED GRANITE
DI l'ERMEAB(f PAWRS
06 STACKED ROat WALL
-- - I E. FENCING AND WALLS

STACKED ROCK WAII

BRICK SEAT WALL
TLIBE STEEI FENCING (5' HIGHI
DOUBkE SWING GATE (12' WIDE}
CONCRETE SPIIT IIAlk FENCE
I
86 COIUMNS
87 RAlSEDl'lANTERWIT)IPARKSIGNAGE
m MOVIESCREENSUPPORTCOLUMNS&PO5TS
F. SPORTS
Fl BASKETaAu CCXJRT
F2 ARTIFICIALTuRF
206
Item No. 10

CITYMANAGER'S OFFICE
SEP 0 7 2022 City of South Gate

CITY COUNCIL

AGENDA BULL
For the Regular Meeting of: September 13, 2022
Originating Department: City Manager's Office
ManagementAnalyst: Ciffl Manager:
;Chf
SUBJECT: PURCHASE ORDER AGREEMENT WITH MAGICAL HOLIDAY DESIGNS FOR

THE PURCHASE OF CHRISTMAS DECORATIONS FOR A DESIGNATED AREA WITHIN

THE TWEEDY MILE BUSINESS DISTRICT
PURPOSE: To approve a Purchase Order Agreement with Magical Holiday Designs for the purchase of Christmas decorations along a designated area on Tweedy Boulevard in the amount of $69,940.

RECOMMENDED ACTION: The City Council will consider approving a Purchase Order Agreement with Magical Holiday Designs in the amount of $69,940 composed of $10,017 from the Tweedy Mile Business Improvement District (BID) Account #252-120-12-6390 and $59,923 from the General Fund, to purchase Christmas decorations for a designated area along Tweedy Boulevard within the Tweedy Mile Business District.

FISCAL IMPACT: At the Special City Council Meeting of August 30, 2022, the City Council approved, with a 4-O vote, the purchase, storage, and installation services of Christmas decorations in the amount of $79,923 ($59,923 from the General Fund Reserves and $20,000 from the Tweedy Mile Business Improvement District (BID) Account #252-120-12-6390). This Purchase Order Agreement will cover the cost to purchase the decorations.

ANALYSIS: At a previous Tweedy Mile BID Advisory Board meeting, the board members requested that staff investigate purchasing new holiday decorations that traditionally are hung along 18 intersections on Tweedy Boulevard. The primary concern by the board members was the existing decorations looked worn and the lights had lost their luster. Consequently, the intent of making a special presentation during the holiday season was being lost due to the existing conditions of those decorations.

The existing garland strands whicl'i are strung across the Tweedy Mile Boulevard are at least 7 years old and, according to vendors, have exceed their life expectancy and should be replaced. The decorations are strung across Tweedy Boulevard at 181ocations, all located within the boundaries of the BID. Those boundaries run from Hunt Ave and extend west to Long Beach Boulevard. The previous purchase of holiday decorations was made using a portion of the BID assessment fees and General Fund dollars.

Staff is recoininending purchasing new decorations from Magical Holiday Designs. The vendor has worked with the City in the past and will be providing 18 new full-lit green garlands with red bows and wreaths. Purchasing decorations would be an investment because the yearly cost to maintain them would 1 207
be minimal, costing just under $10,000 annually after the initial purchase. Tlie yearly contract would be paid by BID funds in the future.

Once the decorations are ordered and delivered, an agreement with So Cal Lighting Pros will be made for $9,983 to install the decorations. In summation, the cost to purchase the decorations is $69,940 and the installation, removal and storage cost is $9,983 bringing the total for this project to $79,923, which was approved by Council on August 30.

ATTACHMENT: Proposal from Magical Holiday Designs
2 208
Libco Incorporated DBA:

Magical Holiday Designs
11109 Armour Ave.

Beaumont, Ca. 92223
8oo-6o8-ig8o office
562-900-0307 cell
Invoice # 6589
City of South Gate
865o California Ave
South Gate, Ca 90280
323-563-9502
Attention: Giselle Mares
[email protected]
New inventory for 2022
i8- New skylines @$3200.00
Tax
Shipping
Total amount for product
=$57,6oo.oo
$ 5,o4o.oo
$ 7,3oo.oo
$6gyg+o-oo
209
CITYMAHAeER'S DFFICE Item No. 11
S,,,,EP'2022 Ciffl of South Gate

CITY COUNCIL
AGENDA ITlt,L,
For the Regular Meeting of: September 13, 2022
Originating Department: Parks & Recreation
SUBJECT: PURCHASE ORDER AGREEMENT WITH INTERGRAPHICS CO. TO

PRODUCE THE CITY'S CONNECT BROCHURE
PURPOSF,: To approve a Purchase Order agreement with Intergraphics Co. to print, fold, and mail the "Connect" City brochure.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving a Purchase Order for Intergraphics Co., to print, fold, and mail the City's newsletter/brochure the "Connect"; and
b. Appropriating $42,500 from the General Fund to account number 100-401-61-6301 adding to the $48,000 already budgeted for the total cost of $90,500 to produce and mail the brochure; and
c. Authorizing the City's Purchasing Division to issue a Purchase Order for this process in accordance with the City's purchasing policies and procedures; and d. Authorizing the Director of Parks & Recreation to execute any additional documents that may be required for future iSsues of the Connect.

FISCAL IMPACT: The FY 2022-23 Adopted Budget includes $48,000 in the General Fund to go towards the costs in producing the brochures. Additional funds of $42,500 will need to be appropriated in FY 2022-23 in account # 100-401-61-6301 to cover the remaining costs for this agreement.

REPORT SUMMARY: The Parks & Recreation Department and the City Manager's Office produce four (4) issues of the Connect which includes the City News/Parks & Recreation Guide each year to keep the residents of South Gate informed of upcoming issues in the City. The brochure is mailed to over 25,000 with additional copies available at all the park facilities, City Hall, and local libraries.

This year, the cost of printing has risen significantly, and the increase brings the overall production costs over the $50,000 approval limit so this item is going before the City Council for approval.

ATTACHMENTS: A. Vendor Bid - Intergraphics Co.

B. Vendor Bid - Westamerica Communications
C. Vendor Bid - Advantage Mailing, LLC
D. Infoi'mal Bid
I
210

ATT ACHMENT A
City of South Gate - Parks & Recreation Departn'ient Informal Bid: Printing Services - Quarterly Recreation Guide Issue Date: July 12, 2022 Response due by: August 16 at 10:00 A.M Company Name: INTERGRAPHICS CO.

Contact Name: MIKE CABRERA Title: PRESIDENT
Address: 103 CRABAPPLE DRIVE City: POMONA Zip: 91767 Phone: 213-705-3939 Fax: 562-946-6606 Email: [email protected] Costs per issue (28,000 copies) delivered to the City of South Gate or local mailing house 40 page 44 page 48 pages
Setup, Printing and
Delivery $16,828.00 $19,926.00 $18,617.00
Tax 10.25% If applicable 1 0.25% If applicable 1 0.25% If applicable Additional Expenses
(specify)
Mailing service:
$690.00
Mailing service:
$eigo.oo
Mailing service:
$690.00
Total
$17,518.00 $20,618.00 $19,307.00
Proposed upgrades, options or substitutions (provide a clear description of the change to be made and the net changa iri cost that the change would represent) Proposed Change/Substitution 44 page change in cost
Stock
Color
Binding SIZE CHANGE TO 8.375" X 10.875"
Cover
Other

MAILING SERVICE INCLUDES DELIVERY TO
USPS UNIT, SOUTH GATE, CA.

Total
Prices to be good for minimum of (120) working days from bid closing date listed above.

Bid Submitted by: MIKE CABRERA
Authorized Company Bidder Signature:

Terms: Net 60 days after receipt of invoice
Delivery: To be made to a location specified by City within six (6) working days after receipt of order.
2211

ATT ACHMENT B
City of South Gate - Parks & Rccrcation Depaitment
Infoimal Bid: Printing Services - Quarterly Recreation Guide Issue Date: July 12, 2022 Response due by: August 16 at 10:00 A.M Company Name: Westamerica Communications
Contact Name: Dan Ryan Title: Account Executive
Address: 26012 Atlantic Ocean Drive, Lake Forest, CA 92630 Phone: 949-463-3600 Fax: 949-463-3700 Email: [email protected] Costs per issue (28,000 copies) delivered to the City of South Gate or local mailing house 40 paqe 44 paqe 48 pages
Setup, Printing and
Delivery
$31,059 $34,051 $36,079 .

Tax $341.33 $375.15 $396.67
Additional Expenses
(specify}
Total
$31,400.33 $34,434.07 $36,47 4.67
Proposed upgrades, options or substitutions (provide a clear description of the change to be made and the net change iri cost that the change would represent) Proposed Change/Substitution 44 page chanqe in cost
Stock
Color
Binding
Cover
Other
Tota)
Prices to be good for minimum of (120) working days from bid closing date listed above.

Bid Submitted by: Mark DeBellis p
AuthorizedCompanyBidderSignature: (/V'AUA 7. RECEfVED Terms: Net 60 days after receipt of invoice
AUG - 9 2022
Delivery: To be made to a location specified by City within six (6) working days after receipt of order.

S.G. PARKS & RECREAnON DEPT.
212

ATT ACHMENT C
City of South Gate - Parks & Recreation Department
Informal Bid: Printing Services - Quarterly Recreation Guide Issue Date: July 12, 2022 Response due by: August 16 at 10:00 A.M Company Name:

Contact Name:

Advantage Mailinq LLC.

Scoff Oqle Title: Account Executive
Address:

Phone:
1800 N. Kreamer Blvd.
949-833-9090 Fax: 714-632-8534
City: Anaheim Zip:

Email: [email protected]
Costs per issue (28,000 copies) delivered to the City of South Gate or local mailing house 40 page 44 page 48 pages
Setup, Printing and
Delivery $19,689.67
$22,891.82 $22,265.58 -
Tax $2,018.19 $2,346.41 $2,282.22
Additional Expenses
(specify)
Total
$21,707.86 $25,238.23 $24,547.80
Proposed upgrades, options or substitutions (pmvide a clear description of the change to be made and the net changg fri cost that the change would represent:) Proposed Change/Substitution 44 page change in cost
Stock
Color
Binding
If we can run a feather fold in the 44 page cost
with tax would be:
$22,823.31
Cover
Other
Final Trim size will be 8.375" x 1 0.875"
Total I
Prices to be good for minimum of (120) working days from bid closing date listed above.

Bid Submitted by: Advantaqe Printinq LLC.

Authorized Company Bidder Signature: l
Terms: Net €)O days after receipt of invoice maze
Delivery: To be made to a location specified by City within six (6) working days 9grec$ptorder. e.a.PARRi1m r.
4 213

ATT ACHMENT D
tBBi'

PARKS & RECREATION

DEPARTMENT
City Of South Gate
4900 SOUTHERN AVENUE " SOUTH GATE, CA 90280
(323) 563-5443 " FAX (323) 564-8632
www.cityofsouthqate.orq
Informal Bid: Printing & Mailing Services - Quarterly Vista / Recreation Guide Issue Date: July 12, 2022 Response due by: Tuesday, August 16, 2022 at 10:00 a.m.

Description of Services: The City of Soutli Gate Parks & Recreation Depaitn'ient is seeking a qualified vendor to print its quaiterly City Newsletter and Recreatioi'i Guide as specified and deliver the finished to the Post Office for mailing in compliance with Bulk Mail procedures and deliver all reinaining copies to a specified City facility. City will provide all copy as digital files in PDF format. A11 pre-press work should be included in your quote, including approval by the City of one proof copy. The initial order will be for a 48 page booklet. A quote is also requested per each additional set of 4 pages in case future additions are larger. An initial PO will be issued for four editions of the guide, valid until June 30, 2023.

New PO's i'i'iay be issued in subsequent fiscal years for an additional four editions based upon the City's sole discretion and under tlie same terms witliout rebidding. Each PO inay be terminated by the City and services rebid or another vendor chosen as outlined below.

Specifications:
48 page booklet approximately 8!"i" x 11" (please provide final production size in quote) 28,000 copies
Process color on all pages
70# Gloss Saddle stitch
Terms:

1. The City of South Gate reserves the right to reject any or all bids, or to accept separate items in bid unless this right is conditioned by the bidder.

2. In case of default, the City of Soutli Gate inay procure its inaterials/services from otlier sources and shall hold the original bidder or contractor liable for resulting increased costs.

3. Quantities listed are the City's estimated requiren'ients for Bid purposes only, actual order quantities may vary.

4. Buyer furnished or paid for items: All aitwork, specificatioi'is, tools, equipinent and other iteins furnished to seller by Buyer or paid for by Buyer sliall (A) Remain buyer's propeity, or upon acquisition by seller, shall become Buyer's propeity: (B) Be safely kept by seller in good and usable order: (C) Be proxi'iptly returned to Buyer upon request.

5. Seller serves as an Independent Contractor and sliall have no power or authority to incur any debt, obligation, or liability on behalf of Buyer. Further, Seller shall n'iaintain all applicable insurance acceptable to Buyer at Seller's expense during teri'n of tliis contract.

6. Freight: Excessive charges from incorrect description or from routing other than that given will be charged to Seller's account. Packing list inust accompany each case or parcel sl'iowing Buyels order number. No charges for transportation, containers, etc., will be allowed unless so specified in this order. Freight charges allowable pursuant to tlie terms FOB point of origin or FOB destination plus freight shall be prepaid by the Seller and must be itemized on the invoice and a copy of the paid express or freiglit bill shall be attached to the invoice. COD shipments will not be accepted.

7. Rejections: If any of tlie goods are found at anytime to be defective in material or workmanship or otherwise not in conformity with the requirements of tlie order, Buyer, in addition to any other rights which it may have under warranties or otherwise, shall liave the right to reject and return such goods at Seller's expense. Such goods are not to be replaced without written autliorization from the Buyer. Tl'iis order must be filled exactly as specified, no exceptions. 214

8. Alternates or substitutes will not be accepted unless authorized by Buyer's Purchasing Agent.

Where quality is questioned on any delivery any cost of inspection will be against the account of the Seller.

9. Responsibility for supplies: Seller sliall bear the risk of loss or damage to the aiticles covered by this order until delivery of said supplies at tlie location designated by Buyer or at such otlier place as may be designated herein, regardless of FOB point or the point of inspection. Seller shall also bear the risk of loss or dan'iage to supplies after Buyer gives Seller notice of rejection.

10. Changes: Buyer may, by written order, or at any time prior to final delivery without notice to sureties make changes within the general scope of this order in any of the following applicable drawings, designs, or specifications, method of shipment or packing and place or time of delivery.

To the extent such change caused an increase or decrease in tlie cost of tiine required for the perfotmance of this order, appropriate equitable adjustments in this order sliall be made. Any claim by Seller for adjustment must be asserted within fifteen (15) days of receipt of tlie change.

Failure to agree to an adjustment shall not excuse the Seller froin proceeding with this order as clianged.

11. Buyer shall have the right to cancel at any time for Sellels breach of any provisions of this order including failure to meet their stated deliveiy schedule. All or any portion of this order may be canceled by the Buyer if Seller, in Buyer's judgment, is failing to make sufficient progress so as to jeopardize performance of this order. Ii'i accordance with its terms buyer reserves the right to terminate the contract without penalty, without cause, immediately 10 days after written notice thereof if notice delivered to the Seller either personally, by fax, or by mail addressed as shown on the purcliase order forin.

12. In tlie event of Seller's breacli, Buyer reserves tlie riglit to purcl'iase tlie goods, service or materials from other subsequent sources, Seller may be liable to Buyer for the difference in price.

Seller may also be liable for Buyer's costs and expenses in enforcing contract. Further, Buyer inay offset such costs or expenses incurred against monies which inay be owii'ig to Seller.

13. Anti-Discrimination claim: It is the policy of the Buyer that in connection with all work performed under Public Works and Purchasing contracts that there be no discrimination against any prospective or active employee engaged in the work based on race, color, sex, ancestry, national origin, or religious creed and tlierefore tlie Seller agrees to comply with applicable Federal and California laws including but not limited to tlie California Fair Employment Practice Act beginning with Labor code Section 1410 and Labor Code Section 1735. In addition, tlie Seller agrees to require like compliai'ice by all subcontractors einployed.

14. Any controversy or claim rising out of or relating to the purcl'iase order or the breacli thereof sliall be settled by arbitration at election of eitlier party in accordance witli tlie rules of the American Arbitration Association whereby judgment of an award rendered by the Arbitrator (s) may be entered in any couit of jurisdiction.

15. Invoicing: Buyer's purchase order nuinber nuist appear on all packages, invoices, and correspondence and invoices i'nust contain exact information and line items as presented on the purchase order or all payinent will be delayed until a correct invoice is presented. All documentation of unit pricing, services or other cost breakdowns as outlined in this agreement inust be submitted to support the total fees invoiced.

16. Deliveries for all Depatttnents must be made as directed. Nonpayment n'iay result for merchandise delivered in any other manner. Casl'i terms shall be predicated on delivery date of tlie material as specified or from the date invoices are received in Buyer's Account Payable office, if tlie latter date is later tlian tl'ie date of delivery.

17. Seller agrees to Indenmify, Defend and Hold Harmless the Buyer against any or all loss, liability, datnages, den'iands, claii'iis or costs (including Attorneys fees) arising out of defective n'iaterial and products, faulty work perforinance, negligent or unlawful acts and noncoinpliance witli any applicable local State or Federal codes, ordinances, orders or statutes including the Occupational Safety and Health Act (OSHA) and the Californialndustrial Safety Act. This provision operates in addition to and is not intended as a lin'iitation on any otlier warranty, expressed or implied.

18. No paiticipation in tlie procuren'ient process shall be permitted by any vendor wlio lias been debarred or suspended or otlierwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549.

Submittal of bid: 215
Quotes may be submitted via email or fax using tlie form provided below or on your own one-page quote sheet to:

Tlie City of Soutli Gate Parks & Recreation Depaitn'ient, Attn: Steve Costley, Director of Parks & Recreation Fax #: (323) 564-8632 or Email: [email protected]
BIDS WILL BE RECEIVED {JNTIL: Tuesday, August 16, 2022, at 10:00 a.m.

The City may request stock samples at its discretion.

Questions regarding this request should be directed to:

Steve Costley, Interim Director of Parks & Recreation (323) 563-5494 or Email: [email protected]
216
CITYMANAGER'SOFFICE Item No. 12
SEP 0 7 2022
""tb'zLvi"" Ciffl of South Gate

CITY COUNCIL
AG-ENIDA BJ[LL
For the Regular Meeting of: September 13, 2022
Public Works
Department Director: City Manager: el )
Chris Je;ffers
SUBJECT: NOTICE OF COMPLETION FOR THE SGPD FUEL STATION IMPROVEMENTS, CITY PROJECT NO. 663-GEN
PURPOSE: Construction of the subject project is complete and the retention payment to the contractor is due. Section 7107 of the Public Contract Code requires the City to accept completion of the project and issue public notice of such, prior to releasing the retention payment.

RECOMMENDED ACTIONS: The City Council will consider:
a. Accepting completion of construction of the SGPD Fuel Station Improvements, City ProjectNo. 663-GEN (Project), effective September 13, 2022; and b. Directing the City Clerk to file the Notice of Completion with Los Angeles County Registrar Recorder's Office.

FISCAL IMPACT: The final contract amount was $279,215 inclusive of Change Order No. 1, which was funded with Building and Infrastructure Maintenance Funds budgeted in Account No. 311-790-39-9114 summarized below:

Project Expenditures Total
Design Phase $80,472
Construction Contract. $279,823
Change Order No. 1 ($608)
Construction Management and CM Contingency $7,291
City Staff Inspection Time $1,296
Budget Contingency $62,534
Total $430,808
* This is the estimated cost to date. Management and administrative costs will continue to accrue until the project is closed out.

ANALYSIS: Construction of the SGPD Fuel Station Improvement Project is complete, and staff is preparing to process the final payment for construction services to Fleming Environmental, Inc. The Public Contract Code establishes requirements that the City must abide to prior to releasing the final payment on construction projects. The Notice of Completion provides written notice to concerned parties that all work on the project has been completed. l 217
The Notice of Completion initiates the 35-day period during which concerned parties may exercise their lien rights for the work they performed on the project. The City may use a part orall the 5% retention payment to settle any liens exercised against the City. If no liens or claims have been filed within 35 days of the filing of the Notice of Completion, the City will release theretention and any remaining amount due to the contractor.

BACKGROUND: The SGPD Fuel Station Improvement Project is a part of the City's Capital Improvement Program. Its purpose was to replace the fueling station to enhance fire safety, reduce the possibility of ground contamination and air pollution, and to address deferred maintenance issues. Work included the replacement of fuel pipes and conduits, installation of new 'fuel pumps, control and leak detection equipment, construction of a new fuel island, a new2-hose fuel dispensing unit and air/water unit.

On March 8, 2022, the City Council awarded construction Contract No. 2022-11-CC to Fleming Environmental, Inc., in the amount of $279,823, to construct the Project. Construction began onMay 9, 2022 and was completed on July 26, 2022. City representatives inspected and approved the improvements. All work was performed in accordance with the project plans andspecifications with acceptable quality and workmanship. Fleming Environmental, Inc., has metall contract obligations.

One change order was needed and was administratively approved. Contract Change Order No. Iincluded a reimbursernent to the contractor for the required LA County Fire Department permit fee of $415 and a cost reduction of $1,023 for the replacement of two gasoline submersible turbine pumps for less expensive units, due to supply chain issues, resulting in a net credit to the City of $608.

The original contract amount was $279,823 and a:[ter Change Order No. 1, the final contract amount is $279,215.

Construction of the SGPD Fuel Station Improvement Project is complete; therefore, the City Council may now accept the project as complete. The Notice of Completion can now be filedwith the Los Angeles County Registrar Recorder's Office.

ATTACHMENTS: A. Notice of Completion
B. Change Order No. 1
C. ContractNo.2022-11-CC
EM:lc
2 218

RECORDING REQUESTED BY
7 AFTERRECORDINGMAILTO I

CITY CLERK OFFICE

CITY OF SOUTH GATE
8650 CALIFORNIA AVENUE
SOUTH GATE, CA 90280
L J

SPACE ABOVE THIS LINE FOR RECORDER'S USE

NOTICE OF COMPLETION
NOTICEishereby-giventhat: 1 The undersigned is owner of the interest stated below in the property hereinafter described; 2 TheNAME(includingthatoftheundersigned),ADDRESSandNATUREOFTITLEofeverypersonowningany mterest in such property is as follows:

FULLNAME FULLADDRESS NATUREOFTITLE
City of South Gate 8650 California Avenue In Fee
South Gate, CA 90280
3 The names and addresses of the transferors of the undersigned owner: (to be shown if the undersigned is asuccessor in interest of the owner who caused the improvement to be constnicted, etc.) 4 A work of improvement on the property hereinafter described was COMPLETED ON 7/26/22 5 The name of the CONTRACTOR, if any, for such work of improvement was 1372 E. Valencia Drive, Fullerton, CA, 92831
Fleming Environmental, Inc.,
6 The property on which said work of improvement was completed is in the City of South Gate County of Los , State of California, and is described as follows:

SOUTH GATE, POLICF, DEPARTMENT FUEL ST ATION IMPRt)VElVlji:lNI PROJECT, CITYPROJECT NO. 663-GEN. 7 The street and address of said property is: 8620 Califomia Ave, South Gate, CA 90280
Dated: September 13, 2022
8 Signature of
Owner or Owners Al Rios, Mayor
City of South Gate
Attachment A
219
A Notary Public or other officer completing this
certificate veriJXes only the identiffl of the iradividual who signed the document to which this certifXcate is
attached, and riot the truthfulness, accuracy, or
a a o that docu/fled.

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
SS
Subscrib-ed and-swom-to-(oraffirmed)-b-efo-rein-e-on-thrs day-of 20, b7
evidence to be the person(s) who appeared before me. , proved to me on the basis of satisfactory
Signature: Place Notary Seal Above
4 220
City of South Gate, Public Works Department
Contract Change Order
5;ath
6ate
Dete: May 2B, 2022 Change Order No. 1 Account No. 311-790-39-9114 Contractor: Fleming Environmenbil, Inc. Contract No. 2022'1 '1-CC Contract Date: 12)1012019
Project : SGPD Fuel Station Project, Project No. 663-GEN Change Order Amount : Credit $608.23
Reason for Change: Reimburse coritractor for LA County Fire Department permit and credl! City for gasoline turbine pumpssubstitution.

Description of Change: a) Reimburse contractor for payment made for required LA County Fire Department permit fee of $415.00.b) Provide credit to the City in the amount of $1,023.23, for substifion of two (2) gasoline submersible turbine pumps. Subeititutiontequired In order to avoid longer procurement period of six (8) weeks, caused by supply chain delays. Substitute two (2) subrnersiblegasoline turbine pumps, 3/4 H.P.. with mechanical leak detectors, Red-Jacket. Veeder-Root, Model No. AGP 7581 RJ2, FXIDV, asspecifled in proiect plans, with Red-Jacket, Veeder-Root, Model No. P75tll RJ2 The ptice differencs between the two models is$1,023.23 (credit to City). The baslc different,e between the two models is a special coating and stainless-steel parts that aresupposed to cut down on corrosion..The project designer, TAIT Environmental, Inc., reviewsd the propossd substitution andconcluded that the proposed change will not be substantial and will not edversely affect the ptoject. No time extension is warranted forthis change order.

Original Contract Amount ;vg,sza.oa
Total of previous authorized Change Orders
Total contract reduction for quantity adjustments
1 ) Reimburse contractor for LA County Fire Dept. pemiit. 41 5.00 2) Credit City for substitution of 2 gasoline submersible turbine pumps. $ (1 ,023.23) Amount of this Contract Change Order [Credit) (608.23) New Comract Amount e 279,Q'!4.77
The Changes described above are hereby authorized.

Proiect Engineer; P.E.

Assiftant i of Public Works
Arkuto Cervantes P.E.

Contractor: Fleming Environmental. Inc.

Interim City Manager, Chris Jeffers Date
Original - Project File Copy - Contrador Copy - Department Attachment B
5 221
Contract No. 2022-11-CC
AGREEMENT FOR THE SOUTH: GATE POLICE DEPARTMENT FUEL S'rATTON ?MPROVEMENT PROJEcT, CITY PROJECT N0. 663-GEM

BETWF,EN THE CITY OF SOUTH GATE AND FLEMING

ENVIRONMENTAL, INC
This Agreement for the South Oate Police Department Fuel Station Improvement Project, CityProject No. 663-CrEN ("Agreement"), is made and entered into on March 8, 2022, by and between the City of South Gate, a municipal corporation ("City"), and Flemtng Environmental,' Ii'ic, aCalifomia corporation, ILicense No, '/46017 ("Contractor"). City and Contractor are sometimesliereina:fter individually referred to as a 'Tarty" and collectfyely rderred to as "Parties." The City and the Coritra6to-r heret6 mutually agree as follows:
.{RTICLE I

THE PROJECT
For and in corisideraLion of the mutual promises set forth herein, Contractor agrees with City toperforrri arid complete in good and workmanlike manner al) work required by the CoritractDocumentsforCityContractNo.2022- -CC whichinvolvestheSouthOatePoliceDepaitment Fuel Station [mprovement Project, City ProjectNo. 663-GEN.

Said work shall be performed in accordance with the P)aris, Specificatioris, and otlier ContractDocumerits, all of which are referenced in Article III hereof and incorporated herein as though fully set fortli. Contractor shall fiirnisli at its own expense all labor, materials, equipment andservices necessary therefore, except such labor, materials, equipment and services as are specified in tlie Contract Documents to be fuiwished by City,
ARTICLE u

CONTRACT SUM AND PAYME'NT
F Ot' pert'ortning and completing the WOrk ill accordance With the Contract Documentsi City shallpay Contractor, in full compensation therefore, the contract sum of Two Hundred Seventy-Nine Thousand Eight Hundred 'Twenty-Three Dollars ($279,823) set forth in the Bid Schedule(s) thatare included among the Contract Documents. Said sum shall constitute payment in full for allwork performed hereunder, including, without limitation, atl labor, materials, equlpment, tools andservices used or incorporated iri the wot*, supervision, administration, overhead, expenses and anyand all other things required, fumislied or iiicurred for completion o'f the work as speci'fied in theContract Documents, City shall make payments to Contactor on account of the contract sum atthe time, iri the manner, arid upon the conditions specified in the Contract Documents, Attachment C
222
Contract No. 2022-12-CC

ARTICLE III

CONTRACT DOCUMENTS
Tlie Contract Documents, which coristihite the entire Agreement between the City and the Contractor, are enumerated as follows: the Notice Inviting Bids, the [pstntctions to Biddersi the Accepted Proposal, the Bid Schedule(s), the tist of Subcontractors, Contractols Industrial Safety Record, the Contractors Qualification Statement, the'Bid Security Forms for Check or Bond, this Agreement, the Worker's Compensatioii Insurance Certificate, tl'ie Performance Bond, the Payment Borid, the Non-Collusion Affidavit, the Specifications, and Special Provisions and all addenda as prepared prior to tbe date of bid opening setting forth any modifications or interpretations of any of said documents, and any and all supplemental agreements heretofore or herewith executed amending 6r-extending the -w6rk contemplated and which may lre required to complete the work in a substantial and acceptabte manner, all of which are referred to as the Contract DocumentsyThese-form-the-entire-"Gontract'-'-and all are as-fully a part of-the Gontract as if attached to this Agreement or repeated herein.

ARTICLE IV
INDE?VINi'FJCATiON
Tlle Contractor 8hall indemnify! held harmleSS and defend (With COun8el Selected b7 the Cijy), tlie City of South Gate and its affiliated eritities, its officers, employees, consultants and sub- consultants, their respective officers, agents, employees (collectively tl'ie '!ndemnified Parties"), froin any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claairns, lawsuits or actions arising trom the awatding or execution of this Agreement, and from any and all claims and loSSeS occurring or resulting to any person, firm, corporation or property for damage, injuiy, death arising out of or conriected with the Coi'itractor's obligation to indeinnify, defend and save harmless the 'Tndemnified Parties" as stated hereinabove including, but not be limited to, paying all legal fees and costs incurred in connecUon with any sucli claims, losses, lawsuits or actions. TfflS PROVIS'ION SHALL SURVIVE THE COMPLET[ON OF WORK AND SERVTCES TO BE PR OVrDED UNDER THIS AGREEMENT AND TI-IE OTHER CONTRACT DOCUMBNTS.

ARTICLE V
COM.MENCEMENT, COMPLETION AND LIQUIDATED DAMAGES
Contractor shall commence work on a date to be spocified in a written Notice to Proceed from the City's Director of Public Works and shall complete all work within ninety (90) calendar days thereafter (subject to "force majeure" delays, if any, to the extent allowed under the Contract Documents), Jf t}ie work is not completed within that time, Coritractor shall.owe and pay to tl'ie City liquidated damages in the amount or amounts set fotth in t]ie Contract Documents. 2 223
Contract No, 2022-11-CC

ARTICLE VI

EFFECTIVE DATE
This Agreement shall become effective and commence pn March 8, 2022.

IN }VITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

Al Rios, Mayor
.ATTE8Ti
BY:

Caimen Avalos, City Clerk
(SEAI)
Dated: 63 =d7 - 2622
AJ'PROVED AS TO FORrW:
l F. Salinas, City Attomey
FLEMING ENVIRONMENTAL, IC:

TeTTj Vkff;'ijYg, P reSldenC
3 224
Contract No. 2022-11-CC

ARTICLE 'VI

BFFECTIVE DATB
This Agreementshall become effective and commence onMarch 8,2022, IN WI''NESS REOF, the ParUe* hereto har6 caused tbis Agreement to be executed adattestedby theirrespective officers theremto duly authorized.

CITY OF SOUTH G-ATht -
BY:

AlRios, Mayor
Dated:

AT'J['EST:

APPRO'VED AS TO FORM:

B7;
RaulF. Salinas, City Attorney
J'lJ:(INU fflVlRO:LNlVikl%l'fAL, INC:

BY:

Tert'y Fleming, President
Dated:
225
CITYMANAGER!OFFiCE Item No. 13
SEP 0 7 2022
'j:rSAsr-aa
C'Uy of South Gate

CITY COUNCIL

AGENDA BULL
For the Regular A4eeting of: September 13, 2022
DepartmentDirector:
ervantes
SUBJECT: REJECTION OF ALL BIDS FOR THE CONSTRUCTION OF THE

FIRESTONE BOULEVARD REGIONAL CORRIDOR CAPACITY ENHANCEMENT PROJECT, CITY PROJECT N0. 476-TRF, METRO CALL FOR PROJECTS ID NO.

F3124 (THE BOULEVARD PROJECT)
PURPOSE: The Boulevard Project was advertised for construction. All of the bids received were over budget and are recommended to be rejected. The South Gate Municipal Code requires that the bids be formally rejected by the City Council.

RECOMMENDED ACTIONS: The City Council will consider:
a. Rejecting all construction bids received on August 9, 2022, in the City Clerk's Office for the Firestone Boulevard Regional Corridor Capacity Enhancement, City Project No. 476- TRF, and
b. Appropriating $1 million in Measure R Funds to Account No. 311-790-31-9447 to fund roadway reconstruction onFirestone Boulevard necessary to address potential safety iSsues adjacent South Gate Middle School, South Gate High School, and East Los Angeles Community College satellite campus.

FISCAL IMPACT: There is no impact to the General Fund. The proposed appropriation is in the amount of $1 million in Measure R Local Return Funds to AccountNo. 311-790-31-9447. The proposed project budget is $3,146,777 and it is funded with Metro Call-for-Project, Measure R, Proposition C and Local Funds. A total of $2.5 million is proposed for construction, and the remaining :tunds will be for construction contingencies, construction management and staff time.

ANALYSIS: The Boulevard Project is budgeted in the Capital Improvement Program for the amount of $2,146,777 for all services necessary to fully implement the project, including construction. On June 23, 2022, the project was advertised for construction in the local press and trade publications. On August 9, 2022, the City Clerk's Office received three bids, all of which were higher than the engineer's estimate and well over the Boulevard Project budget (See Attachment A). The table on the following page provides a surnrnary of the bids received. Staff is recommending that all bids be rejected. Under the South Gate Municipal Code Section 1.54.475 (Rejection of Bids), the City has the right to reject construction bids at its sole discretion, by City Council action. This right was further stipulated in the Notice of Inviting Bids (See Attachment B) which was a part of the construction bid documents. 1 226
No. Contractor (Base Bids Only) Base Bids Additive Alternate Bids (A to F)
Total
Engineer's Estimate $2,196,920 $991,988 $3,188,908

1. Gentry General Engineering, Inc. $3,529,107 $1,360,683 $4,889,790

2. Sully-Miller Contracting Com. $4,088,658 $1,168,754 $5,257,412

3. Palp, Inc. DBA Excel Paving Com. $4,390,462 $1,287,435 $5,677,897 BACKGROUND: The Boulevard Project is a part of the Capital Improvement Program.

Construction of the first phase of the project was completed in 2019 under budget, leaving a balance of $2.15 million. The second phase project will construct additional improvements on Firestone Boulevard between Alameda Street and California Avenue (Segmentl) and on Firestone Boulevard between California Avenue and Annetta Avenue (Segment 2). Proposed improvements include 14 bus shelters with concrete bus pads, two bus pull-outs, street lighting, sidewalks, curb and gutter repairs, pavement rehabilitation, traffic signal and street light modifications, ADA improvements, and road widening/storm drain reconstruction to resolve potential safety concerns adjacent to South Gate Middle School, South Gate High School, and the East Los Angeles Cornrnunity College satellite campus.

The primary purpose of The Boulevard Project, Phase II was to complete additional improvements to utilize the remaining $2.15 million budget balance. Based on the bids, however, the total project budget required to construct the desired improvements is over $5.5 million. Staff does not recommend further funding the project as the initial purpose was to utilize the remaining funds.

Further, CIP funds should be dedicated to addressing issues on other major corridors yet to be improved. As such, staff is recommending the following:
* Rebid the project with the following improvements estimated at $1.74 million: 5 bus shelters, 1 bus pull-out, sidewalks, curb and gutter repairs, traffic signals, and ADA improvements.
@ Appropriate an additional $1,000,000 in Measure R Funds to resolve the roadway issues and safety concerns adjacent to South Gate Middle School, South Gate High School, and the East Los Angeles Community College satellite campus. * Eliminate the following improvements for a total cost reduction of $2.34 million. o Lighting improvements can be eliminated for a cost reduction of $272,782. o Pavement restoration at intersecting streets may be eliminated for a cost reduction of $289,262.
o 9 bus shelter renovations may be eliminated for a cost reduction of $1.37 million. o Concrete bus pad reconstruction at 141ocations may be eliminated for a cost reduction of $404,780. Concrete bus pads provide a longer pavement life than asphalt concrete bus pads. However, the asphalt concrete pavement was recently reconstructed and should not fail for at least five years.
2 227
The proposed improvements as revised will include replacing five bus shelters, one bus pull-out, sidewalk, curb and gutter repairs, traffic signal and street light modifications, ADA improvements, and road widening, and storm drain reconstruction to resolve potential safety concerns adjacent South Gate Middle School, South Gate High School and East Los Angeles Community College's satellite campus.

If approved the total project budget will be !)i3,146,777, of which $2.5 million would be programmed for aconstruction contract. The remaining funds will be programmed for construction management and contingency.

The South Gate Municipal Code has requirements for rejecting bids. One requirement is that the bids be formally rejected by City Council action. Another requirement is for the City to furnish a written notice to the apparent low bidder at least two days prior to City Council rejecting the bids.

The Engineering Division issued such notice on August 23, 2022, to Gentry General Engineering, Inc. (See Attachment D).

ATT ACHMENTS: A.

B.

C.

D.

KT:lc
City Clerk's Bid Opening Results
Notice Inviting Bids
Bid Analysis
Notice Rejecting Bids to Gentry General Engineering, Inc. 3 228

CITY OF SOUTH GATE

CITY CLERI( OFFICE

BID OPENING FOR
Firestone Boulevard Regional Corridor Capacity Enhancements, City Project No. 476-TRF August 9, 2022, 11:00 a.m.
'BIi=DBR.-NmE " BASB-'
Bm ,
At,TBRNAt'E
B:[6-'2 -
TOTAL " ' a (2Hf2!OK _ {
=B_ONI) .-

I PALP INC DBA EXCEI,
PAVING
2230 Lemon Ave I
Loth Beacli, CA 90806 oa:ai'i'io'iti lO"/0
2 SULLY - MILLER
CONTRACTING CO. t
),'1'2?,q) 2# Ip%
3 CENTRY GENERAL

ENGINEERING
9277 Archibald Ave
Rancho Cucamonga, CA '
91730 af;Om,m.lt4 fool,
4 5
6 I
7 APPARENT LOWEST RESPONSIBLE BIDDER:

BY:

BY:

Yodit Gl City Clerk
eth 'ang,7E., Senio' !vil Engineer
'trl (->A 6:y
4 229

CITY OF SOUTH GATE

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION
OfSOU7,
"'o""%ras*
JuN23%?2
P115)

CONTRACT DOCUMENTS AND SPECIFICATIONS FOR
a

I THE FIRESTONE BOULEV ARD REGIONAL CORRIDOR

CAPACITY ENHANCEMENTS PROJECT, PHASE II
(THE BOULEV ARD PRJECT PHASE II)

ALAIVIEDA STREET TO ANNETTA AVENUE
METRO PROJECT ID N0. 3124
CITY PROJECT N0. 476-TRF
All questions regarding tliis project are to be directed to:

Kennetli Tang, P.E.

Senior Civil Engineer
Office: 323-563-9574
Fax: 323-563-9572
Email: [email protected]
City oA"""'tManager
June 23, 2022
230
oISOU7h
Yodit Glaze
City Clerk
City of South Gate
8650 California Avenue, South Gate, CA 90280-3075
(323) 563-9576, Fax (323) 563-9572

THE CITY OF SOUTH GATE
8650 California Avenue
South Gate, California 90280

NOTICE INVITING BIDS
Sealed bids will be received at the office of the City Clerk, City of South Gate, California, until 11:00 A.M. on Tuesday, July 26, 2022 and on the same day shortly thereafter, they will be publicly opened and read for the "The Firestone Boulevard Regional Corridor Capacity Enhancements, Phase n, City Project No 476-TRF, Metro Call for Projects ID No. F3124 (The Boulevard Project Phase II)" in accordance with the Specifications therefore. Bids must be made on the forms provided for this purpose, addressed to the City Clerk, City of South Gate, marked "Bid For," followed by the title of the project and the date and hour for submitting bids. Bids are required for the entire work as described in the Bid Schedule and the Specifications.

Non-mandatory Informational Pre-bid Meeting: There will be a non-mandatory Informational Pre- Bid meeting on Wednesday, July 13, 2022 at 2:00 p.m., will be held virtually on zoom:
https://wcui.zoom.us/j/84650052199
Description of Work:

The Boulevard Project is an important project as it provided congestion relief, enhanced safety and addressed deferred maintenance on this important corridor. Construction of the first phase of the project has been completed in 2019. The second phase project will continue to make improvements on the following segments:

1. Segment l- a 1.4-mile, Firestone Boulevard between Alameda Street and California Avenue.

2. Segment 2 - a 1.1-mile, Firestone Boulevard between California Avenue and Annetta Avenue.

The Phase II improvements includes bus turn outs, street widening, pedestrian lighting, bus shelters, concrete bus pads, pavement rehabilitation, traffic signal and street light modifications, and other ADA improvements needed to complete the project.

Completion of work: All work to be done under this contract shall be completed within one hundred eighty (180) consecutive working days, beginning on the date stipulated in the written "notice to proceed" to be issued by the City.
231
Obtaining Contract Documents: The contract documents may be downloaded at no cost from the Bid Board 's website at: https://www.ebidboard.com/login.asp. Copies of the contract documents may also be obtained for a non-refundable fee of $150 or requested by mail for a non-refundable fee of $175 at the City of South Gate Department of Public Works, 8650 California Avenue, South Gate, CA 90280, (323) 357-9657. The documents are entitled "The Firestone Boulevard Regional Corridor Capacity Enhancements, Phase II, City Project No 476-TRF, Metro Call for Projects m No. F3124 (The Boulevard Project Phase II)"
Bids will not be considered unless they are made on a proposal form furnished in the Contract Documents by the City of South Gate. Each bid must be accompanied by cash, certified check, cashier's check or bidder's bond, made payable to the City of South Gate for an amount equal to at least ten percent (10%) of the amount bid, such guarantee to be forfeited should the bidder to whom the Contract is awarded fail to enter into the Contract. All bids shall be valid for a period of 180 days after City's bid opening date, notwithstanding any award of Contract by the City to another bidder.

Attention is directed to Government Code Sections 4590 and 14402.5 permitting the substitution of specified and approved securities for contract retention of funds. All such securities shall be subject to the review and approval of the City Attorney for the City of South Gate.

Contractor License: Bids will not be accepted from Contractors who are not adequately licensed in accordance with the provisions of Chapter 9, Division 3 of the Business and Professions Code of the State of California. The Contractor shall possess a current Class "A" General Engineering Contractor's License. The licenses must be held by the Contractor at the time the bid is submitted, at the time the Contract is awarded, and at all times during the performance of the work under the Contract.

Attention is directed to the provisions in Section 1777.5 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Pursuant to the provisions of Section 1773.2 of the Labor Code of the State of California, the minimum prevailing rate of per diem wages for each craft, classification or type of worlanan needed to execute the contract shall be determined by the Director of Industrial relations of the State of California which are on file with the City Clerk of South Gate and copies will be made available to any interested party on request. These rates shall be the minimum wage rates for this pro3ect.

Before a Contract is entered into with the successful Bidder, the Bidder shall present evidence in writing to the City Clerk, City of South Gate, that the Bidder has a current combined single limit liability policy with aggregate limits for Bodily Injury and Property Damage in the amount of two million dollars ($2,000,000).

The successful Bidder will be required to furnish a payment bond in an amount equal to one hundred percent (100%) of the contract price and a faithful performance bond in an amount equal to one hundred percent (100%) of a contract price, and said bonds shall be secured from a surety company satisfactory to the City Attorney for the City of South Gate.

The City of South Gate reserves the right to reject any and all proposals or bids, or delete portions of any and all bids or waive any informality or irregularity in the bid or the bid procedures and shall be the sole judge of the bids received. Should it deem this necessary for the public good, and the bid of the bidder who has been delinquent or unfaithful in any former contract with the City of South Gate. 232
If any interested person seeks additional inforn'iation regarding tliis Notice Inviting [3ids on tlie proposed Project, please contact Keiuietl'i Tang, P.E., Senior Civii Engineer, during regular business liours of tlie City of Soutli Gate, 7 a.in. to 6 p.in., Monda)i tlirougli Tl'nirsday at (323) 563-9574 or by ei'iiail at klaiig(81sogale.cirg (ei'nail preferred).

Notice given tliis 23rd day of Jui'ie 2022. By order of tlie City of Soutli Gate.

Office of the
South aate City Clerk
JUN 2 3 2022
FILED
Yodit Glaze, City Clerk
City of Soutli Gate, CA
233
City of South Gate - PW Department - Engineenng Division Bid Analysis - THE CONSTRllCTION OF PHASE /l OF THE BOllLEVARD PROJEa, CITY PROJECT N0. 476-TRF - Bid Qpening - Tuesday, August 9, ?022 at 11:00 a.m.

Genhy Genem EtmnaiSug. Int. SullyMlllc CiintiacjlnH Cam. Pilp. Ini. DBA Etml Painng Cam. glnierl htlmite Riniha Cueimanga. CA Btei.a liingBaiih,CA I I IEmmilad
No.1 Itim!)aiiilpUon rllnhr .
-(luatililvI Ilnl! IWii Amauiit " llaltPilw I Amaum Un&Piii*' I Amauht UnllPik*' I Amaunt Base Bid Schedule A - Segnent A lAlam
Mnbiliixtlon tnd Dimnbilii.itlon l S 124.000 00 S 1)4AO at l lt.774 76 S 18.774 76 S lit,00000 S 355.000 00 S 27ipOO O( S 27i.00[l 00 ) Tt.ilflt Control/Ph.uing }lin }repiritinn & Implementiinin tA S 111.00000 S 111.000 00 g 6)41 17 S 6)1137 S l!O.OOO 00 S liO.OOO 00 S 131.i00 at S 131.100 00 CantVuttinn iunmnz ljtkint. and R*eiiiblirh Monumtnti / liDOOOO S 15.000 00 S !4. 138 61 S 14.1)8 }) S j).10000 S 47.iD0 00 S 10.000 00 5 10,000 DO Remove FxiitinH hnd Canittuei 42-8 Curb & G u!tei %T !P}WC STD Pltn No 12(kl lt 957 I 6i00 i t).)Oi 00 S 11) 97 S la!.11) )I S 10000 S li.700 00 5 hoot t 105.)70 00 Remove Exiitlng hnd cOiifWct 41uth Thli} KC Sldewrlt Per SPPWC STD Pl.in N6 l) )-) OTII 6" Cam pre!ed AB 1)6) S 1600 I ii.+gz oo S 18 0) t is.tgt )4 S 1800 / ft.)16 00 I 23 on t 7i02600 Ad)uii to Gizde Ai xottd I M.inhalel S 70000 S zoos S l,ant In l 1.086 50 ! 7,[110 00 6 7.000 00 l 90(Ft s gsooo Adjuit jo Gride Ai Noted i!ull Box/Wittt Mtttti tA 5 40000 S 500x 5 1.464 ig S i.asa sg S 74000 S )4000 5 giian S 82400 Adl uit to Gi.ide Ai Noted iVxlve) 5 UOIXI S 8.400 m S 44942 I }.411 [0 S )i%O S IO.iOO 00 S t;tint S 11.550 00 Repltte Null Box lld S 400 00 S tnoO( S 1.09291 S ).18S 8) S )ilOO s r.soa oo 5 goo an t t.toooo Rzmcve Itliting ind Coniituei Commttttil Onvzwtv I%t tlJ'WC STO Xn l l(1). Typi Pei Plin 414 I 15 00 S t.525 00 l 1411 S lt.87) 65 S )100 S lO.OOi 00 S tooo S 11,050 00 Remove Etliting ind Contttuei Curb Dttln txt SP[WC ITD Pltn liO'l S }0000 S l.tOO DO S %7 31 t 1.101 !l S 20.000 00 S 60.000 00 5 1.000 0( S A.OOOOO 12 Remove Fxiitmt and Conijruet Al-6 Curb Pet SPTWC !T D }liii No 120 3 )[ S }400 S 1.8)O oh S 4754 S 1.331 12 5 1)5 00 S g.ioo 00 S t910 S ),49200 Remoui(xiijlngindCnnijrntlCutlhmptttSTPWClidPlhnNc fil-50ver6"CnmpittedAB S t,!DO 00 S 6.iO[l 00 I g.2al7 )O S 8.2!7 )O I 7.000 00 t z.ooo oo l lO.OOO 00 S IO.OOOOO Cold Mill tx AC, )4nth Thit}neii 10)02 S DO 5 3.im 6fl S 154 S 15.670 )6 S 400 S il.)10 m I )00 S )0.1184 oa Canitintt 11niloim Thitlneii 2" ARHM TN S rioaa l 1(,120 DO S 1!:606 S 1111.86} 51 I 375 00 I 47.250 00 5 26100 S )).886a) Remove (xminH Coniiiutt l)lnth Tlud tnlkDtprk AC Ovhi 8lnth Tkkk 94% Remivtly Compieid Subgiide It S IIOO S 6.!DO 00 S )[ 11 S 11.1)l 80 S 1000 t 11.800 00 S 4400 S zo.i<ooo 17 RemoueEvitin(andCiintjrnet8-InthThitkTCCl.ivimentPeil}PWCiTDPlinNn 11)-I S 25 DO s roy.aio an S hit S llt.ll) 66 S )iOO 5 l07.4t0 00 5 24 00 S lOl.)S) 00 tntnnih ind Initxll W.itei Mset Bat t iO%O S l.lOO 00 I ).761 25 S g,)01 7i S yio ao S ).)40 (O i 40(100 S l.;jlOOO Remove Ftlitlng xnd Coniitntj 8" Thn:} KC Bui Ttd Indnding 6" Monolithn: Curb, 3,)011% With R*Bii At 18" On Cenjer Ovet 6" CAB It l 169 S 85 00 I 1[4.3}i 00 l t88) S 84.200 i[ t iioa S 6al.40g 00 S 1000 H st.igraa Conittutj Bui %d Tlowline Dijtil "C" U s aaoo 5 '1.200 DO S 144 04 l 11.129 )O t )4 00 I l520 (O S 4000 S 11.))000 )l Rtmnve exlitlng tiee, ttea rjumu hn7 pslm tree lung pxrkwtlp ind in medi.ini. tomplete pet pltni ind ipetffiaitioni 16 S 80000 S l)AOO 00 5 67) 17 S l0.g66 7) S 51100 S g.040 DO 5 000 00 S !1.60000 Remove ind return etritmg bui iheljet io the City s S l,400 00 S ).500 00 S 1.783 70 l t.918 !O S I.ooo oo S l!.000 00 S ).300 00 S ll.SOO 00 Remove rnd iituin bui benth ja the CRy I 300 00 S I.[OO 00 5 51688 I },101 )8 S 1.200 00 I ).)00 00 S 250 on S 13000(1 )4 Clern rod iiprmt exitting bui itnp rdveniiement }ioi} tA 2 S 4,(110 DO S [,000 00 l l.ili O) S 3,070 04 S 3.)00 m S 6.400 00 S ).000 00 S <,ooooo Nemave, iilui(i tnd ieinitill exiiiiug Itiih ieiiptide it nm lotiinin ai Indlt.ited oii plini I iOOOO S ).iOO DO S 01026 S 3,{01 )O S 6,10000 S IO.iOO 00 I 6.i00 00 S !).501)00 )6 Rimeve. ixluiHi ind iemttJl exitting bite rtt} S 10000 S t.ino oo 5 7)511 S 1.101 l) S 1.250 no I lOOO 00 S 6.i00 00 S )6.000 00 27 Remave, itlvtge iiid ieinittll atitjmt ainttete 5enth l mO 00 5 400 DO S ilOl3) l 3.101 12 S i,oio oo S l.OiO 00 S 6.500 00 S 6.!0000 )8 tnmiih .ind inittll bui iheltei riiimbly tompleje pii plini ind ipetiTkitioni mdnding Ciy 1000 pliqne 7 I 5iOOO 00 I 38i.000 00 l 110.)38 82 S 911,671 74 t 114,000 00 l 87iOIO 00 S 125.000 00 5 g)IDOa 00 Tumiih and initill bui iheljet benth iiiembly tomplztt ptt pltni hnd ipxljithtiant S 4,000 00 S )8,000 DO S 1,530 04 S X.710 28 S 4.000 00 S )t.OOO 00 S 12,000 00 I ))4.01I € 00 T IWORK}FN GR TEAM }Council Meetm( A(endai )022 }!tpj 13. )02) CC M(H }Awzrd The Boulzvatd Pioett II Conttruttion lAtfflthmenjC - Bin Milytii-The Blvd Tralett l Othot 8/))/)0222 03 PM 234
Tuiiuih ind Initill ttiih ieteujitm aiiembly tnmHleje per 71ini tnd iphtilitrticni S 1,000 00 S 6,ODD 00 S ).175 li t 4,)50 70 S 4,400 00 s g.ooo on S }.000 00 S e.ooox inm iih rnd Initrll )Amth but iite Hirkway ttet m exitting tiee well tnmplete pet plhni ind ipetifitationl EA S 1,200 00 S 11.600 00 S l.lU) 34 l 1t.710 42 S l.)DO 00 s ri.sao ox S 1.250 DO l rt.zsaon Remaui exiitliig Hhttwry uplighj Tlxjuie tantiete baie Remove zxiiting pitkwiy upll(At lixruie hiiuiing tnd iepliti with new haniln( )tlv.ige stiiting npli(At lixuie had ieinitill lieuti with new fixture houiing in n iw tontteti biie tomplp+e pii plini ind ipetiln:itnini it tha Inttjiiini ii mdititm an plini t 80%0 S 31.600 00 / 1.0(it 88 S 126.)04 % I ),ilO 00 l 107.100 DO S 2.600 00 S iag.ioo oo Remave ettitlng City Manument S4n txakeii debni and footing tuttnih ind mst.ill nevi City Monument 4ign in plxe. complete pei plxn niilumini immnilly l:t lightlng S 23oooOD S 2300000 S t0.097 SS S 60.017 55 S AS,000 DO S 85,Th 00 S iO.OOOOO S to,ooo on Conitintj pit}why titt well Toi ielotrjed pilm jiei iiid new 24-in box prikwiy tree mitth m( txiitin( m dimeniioni. x )purtinrntei. hail mtten.il l S 1,0(10 00 5 6.000 00 S 1.201 !i l ).403 In S l,)00 00 S i.too on S 1.)00 00 l s,tooon tumiih .ind initill It ' BTH pilm tree m medirn. ihplrtement Toi dexd pilm nu iheet IC-I S i,500 00 S i.100 00 S ).)11 )l S 7.211 71 S t,000 (Xl S 6.000 00 5 6.30a On I s,tooOO Initill iignnng ind liping t tt.oaooo S 11.000 DO S 13.(106 44 S 11.046 44 S )5,000 00 s ii,tnio on t )iOOO 00 S ts,ooooo !7 Tittfit lignil Modilltiinin tiret+one Blvd if Crldin IWe t 4!An DO 5 48.000 [10 S 76.li8 03 ) 76,15! 03 S 64,i7IO0 S }4.i7i DO I [6,000 00 S ss,oooon 18 I nitJl #5 Null Box far Stieej lightinH I 1.400 00 I 1.400 DO t l.!11} 13 S l,g)l 11 i 1,6I0 00 l l.tlO 00 S 1.700 00 S 1,700oa 19 Remave exiitlng Pull aax S 440 t)O S 3.150 [)D S ABO 78 S 3.365 46 S 41000 s i.gia on I 4)%0 S x.vrw on 40 Inilill )" TVC Condtnt for Ijteej ki(hting 200 5 4i00 5 11,050 DO S 72 l) S )n.0ltl80 I 5200 s ri.ggo on S tiO S rz,gun on 01 Initill l" TVC Conduit lot Sitiet lightmg 2! S 8(} 00 S ).000 00 S 110)i t ).756 )5 S I)t( € S 3,)00 00 S 12!1 00 S 3.))5tni Initill Win_ng fur Itieet :thimg lt l 300 i ).)90 00 S [41 S 7,t)1 10 5 725 S 6.74) 50 I )iO S s3ys on Initill Ittett light %le .ind lummilie S i.ODD 00 S lO.lIl]O 00 S 1).320 00 S )4.6t0 00 S 10,SOO 00 S ii.ixio tni I lO.l00 00 S )1,000 00 Remove liTeet llghi tol@ lumlNilT@ }kd taund{i=N COmpllil (A S 1,100 00 5 1.000 0(I S 2.H)t 49 l i.64'll8 S z,too co S 4HO0 00 S ),500 tO S s,ooooo Initill mduttive loop detemt S 500(C S l.OWOO S 78126 S x.ss' 52 S ssono l 1.300 00 S 67000 S 1,34000 Subtotal S 1,358,33).60 S 2,046,954.14 S 2,455,466.50 S 2,670,026.00 ARemate Bid Sch
Tnllit Coninil'Pkziing Plmi Picpni*uon E_ lmplxmenianun I:A S Iti 111111 1111 S 16.000 at S ).190 00 l ).990 00 S 45,o00 on s ai.oao oo s i.tnio on S i.ooooo Ram-ivt [ioitin( and Conilrutl K-kli Tluak PCC But PtJ 11t SPPlhC STD Plnn It l-l sr Q l I Ull 5 li7.l00 0( l 1000 I 153.000 00 S )5(lt S 111100 00 5 1300 S iag.ioo oo Subtotal 6 173,500.00 S 155,9!10.00 S 157,500.00 S 153,500.00 S 77 0DD DO 5 )).000 0( S 15.)40 00 S li.210 00 S 00,000 00 S 80,000 00 I l)0.0(I] at S 120,000 00 TTIII:I Canttnl7hrimg }lxn Piepiitticn & Implimentitlnn tA S 70 COO DO 5 70.%0 00 S il.OOO On t t9.0(1] 00 S ill 000 on S 1)5.000 00 s tx,sao on S sg,toooo Conitiutnon (unwlnt, ijxking. hn4 Re-sA.ibliih Monuments tA S 10 fltln 00 5 lO.OOO Off 5 )0,500 00 S )O.iOO 00 l 30,o00 DO ) )OAO 00 s ii.aaa ox I )I.OOOOO Remove itiitin( rnd Cnntjiud 42-[ Curb & G utter %i !WWC STD l'lin No l)OI iO) s htno S 1).610 on S 11100 S !16.7)6 00 S uson S 17.710 m S lffl O( S sn,xtsoa Remove (xiitin( rn d Cnnijintt 4lnth Thl(} [CC iidiwxl} Per iPPWC tTD Plrn N c 11)-) Over 6' Cnm 7itttd AB It S I k 00 l 14.35) on S inoo S 16.146 00 S )O DO S 1)300 00 5 iion S )O,nil 00 Adluit to Gi.ide As Niited iMrnholei s 'ionoo i 4.)(!) 00 l 1.100 00 S 6.600 00 S ),225 on t 11.310 00 S 980 on S i.aaom Ad)iiit to Giide Ai Noted IPull BoxfW itet Meter} S itlO lull S 1.500 DO S 1,S(x) DO I t.soo no s 750 on S x.tio co I 8)i X S i,aii ao Adluii io Girde Ai Noted IVaml 5 ).1100 (6 S 06000 I l.g40 00 l 750 on S 4000 0(} 5 8)5 X S 3.10000 Adt hit to Gthde ai Rilnitte Ai Noted i Tke Hytkinti S 40000 5 400(!: S 3.600 00 S :t600 00 S ll,000 00 S 15.000 00 5 g,tan O( I g,sooao Rtmavt Fxiitlng ind Coni!iutt Commeitiil Dnvewiy TV i?PWC 5T D }ltn 11(1). Typh Tei Plhn 1210 S li[l I I[.liO 00 I ia ao S 41.140 00 5 2500 t 10.)40 00 :, iqon t at,ogooo t0 Remove (xiitmt ind Cnniffuct Curb Dtrm Pet (TPWC ITD }lrn 150 k tA t liNO On i 50000 S 570 00 S 57000 I 18,000 DO l 18.000 00 s r.aon on ! r.ooooo sg (old Mill (x AC. )-lain Thit}nett it S 010 I l.31g 80 S 150 S 6,(04 10 I iOO I )l,W) 00 S 200 S t.tgt no Conitiutt Uiii(iiim Thitkneii la ARHM TN S 121[l S S 080 DO 5 52000 S 27.StD IIIO i )75 DO S 20.2i0 00 5 )10 00 S 1),4)000 L IWORKI(NGR T(AM }Coniitil MettmH %endri )022 }!tpf 11. )0)2 CC Mt(lAwrrd Th e !aulevatd l'tolett II Contttutfion }Atjtihmeni C Bid Malyiii-The Blvd l'tolett l Cthot 8/))QO222 01 PM 235
Remove ixmin( ind Cnniltuct Hindriil l'tt SPPWC STD 60}-i s tino S 9)i DO s :iison I 4,)40 00 s isoon g 3,7!10 00 I 580 DO t 10.)(R)00 Nemoti (xiijing Conitint( 124ntk Thai} tnllDepjh AC Cmt 8lnth Thit} 9)% Reliiivily Campiaed SnbHrrne S 1400 S ).4110 00 S )!l 00 S 14.18t (Rl S iioa S 11.t7) 00 S 411 00 S 20.H120(} Tnnnih rnd Iniixll Wzte+ Meter But !A S i(Ill all S ).000 00 S 2AOO 00 l 11.200 00 S 74000 l 1.000 00 5 400 00 t 1600 00 Remove (xtiting tnd ctnil+tntl iidewilk With Deepened Tooting Tet Detall Hereon S u.43SO) S 23(10 S x47a'i oo S 4SIX S 2R.8s 00 S 3000 S !g.2]am ti Remove atiijin( jiee, tree t(ump rnd prlm tree Ion( pxrkwxyi ind in mediini. tnmplett pet pltni rad i petiTitt!ioni !A s nonoo s b.aco on 5 7000fl t 5.600 00 I 1,500 at S 12.000 00 5 I(+OOO s a.toooo Remove ind iejum exiitlng bui iheljet jo (h x C% i S i ton oo s a.soo on s i.soo an S 5.t00 00 S 4,000 at t l).000 00 5 ).lOO OH S 6,9(X)(10 6) Rimnve ind return uni ltnth to the Citv S itio 110 5 l.gOO 00 s srton S 1.016 00 S ).000 0( t l).OOO 00 S 250 00 S l.lO[lOO Remove xud return jttih reiep!itli ja the City S VIO NO S 9000( s sison I 1,%8 00 S l.7t0 0( S 5,)t0 00 i )5000 / 74000 69 Clein ind iepinnt etli}iiig hui r(op tdveniiement kioik tA S 7 non no S ).DOO 00 s r.soo on i 1.500 00 S 3,i(!) at S 1300 00 S 2,000 00 S i.ooo oo Remove, itlv.ige .ind ieini!ill etirtmg ttish teitp+xtle xj new latttlon .ii mditited on Hlini tA s inoon S I 100 00 S 620 00 t 1A60 00 s i.ioo on S 1.900 no 5 9001I0 S 1.70000 Remove, ixlvige tnd nimithll e}11jmg bite titt tA S 10000 S 600 D( I 78000 S 1,560 10 s i.ioo on S 1,400 00 S %O 00 l l.[DOOO 7) Remove. iilvige xnd ieinijill itijing bui iheltei ind benth m new Inotin(i !A s i n ooo oo S 10.000 00 l 9.)00 tO 5 9.2oo 00 s s.soo on 5 6.500 00 S It.OO%O S 14.000 DO )l Tunnih ind initill bui iheltet iiitmbly iomplele ptt pltni rad ipeti&.ijinni mdndinH Ci5 Jn pl.iqne tA S ii 00n DO H asi.ooo on I llO.ODO 00 S glO.OOO [)) S l)iOOOOO S [)5.000 (D t 125.000 00 S [7iOOO 00 tumiih hnd initrll bui ihelthi benth iiiembly tnmpleje per plrni znd ipetilitttioni S 4 11m NO l )8,000 00 i }.500 DO S za.ioo co S i.OOO 00 S ax,ooo oo I }).DOO 00 S 224.000 00 75 tutniih ind initill ttiih ieteHiide aiiem kly in mplejt per Hlini r ad ipeatkitioni tA s S 1 000 DO S 15AO DO S 3.400 00 S 17.(XIO 00 S lnOO 00 S )lOOO 00 I l.OOO 00 S llOOOOO inttnih had init.ill )4mth hut Ill@ pir}wiy tree in exii5n( tree well tnmplete per plrni rnd ipetilicatinnl EA 7 s i :no 00 S R.a OG S 1.442W S 10,(1'l4 IXI S 1.21X1(T) ') R,tlXI O[I 5 l.lOO% S 9.10000 turrnih rnd initr II 24-intk box ilie tiee In mtdiin tnmplete pet plhnt tnd I p%iii({t=ni tA S 800 00 S 80000 l 1.44) 00 S 1A4) Otl S l.)00 00 S l,)00 DO S l.lOO 00 S IJ(tan Remove etiiting piikwiy npllthi figure tontteje brie Remove exiiting pti}wry uplighj fixture hauinig .ind replite wRk new knuiin( Irlvrge exiitin( upli(At fixjnie inn nimitill fixuie with new +iffute kauiutg i n new tontteje hhie tnmplete per glint ind ipetilita!ioni it the loaitniiii !( mdittted on plxni S 00000 I 14.m0 00 S l.OOO 00 S i4.000 00 S ).li0 00 I 4i.900 00 S ).61110 S <s,gooao Remove exiitlng dimiged pitkwiy upligkt Ilxtnie xxl ieplrte wlth new upll(At lix+uie tiiembly wiih new kcniing in new tontieie bite tnmplete per pltni had ipetiliiitioni ii jhe lotitnini ii indltited nu plini s i xuo no S 1.600 (X) S i)no oo l 6,400 00 S 2.6!:0 00 S i,}00 lIt I )7000 t 14000 Remove atiiting dimiged midiin uplight latnie aiid ieplzte with new fixtse xiiimbly in new tontieie 5iie tompleie pei plini ind ipetilltrtioni tA s i ton no S l.HDO 00 S 3.300 00 t 1.300 00 S )All 00 S ).8)i 00 S ),!100 00 S )!IOOOO Initrll ri(ning rad liping s 'r non on S [.000 00 S 70000 S )8000 S 11,(00 00 S ll.iOO 00 S 13.000 00 S l).OOO DO Initzll induttlve loop dttttjar !A S i(Ill O(I S t,ooo no l ).700 ao l lOAm DO S )0000 S ).800 DO 5 11000 l l.MOl:II:l Remoui Detotiixe (tieit li(At Pole ind lummriie S I 000 DO l 1.000 00 l )AOO (l] S a.too 00 S ).IOO 00 S t,!00 DO S 2.100 00 S 6.9(!)00 Rimnve Detcittve Pedeltnrn light %le rad lnmm.iire tA S I 000 DO l )An DO t ),8(1] DO S 5.600 00 S 2,t00 00 S 4.HO0 00 S 2.400 00 t 4.800 00 Inijtll Oetntatlre I+thrj light %le tnd luminrire s it nno nn S 4).000 00 S 17.000 00 S 51.000 00 S 14.600 DO S 4iAO0 00 S 15.000 (C S 4i.000 00 Ini+ill Detnixtive %dstnxn lighj !ale tnd luminriie tA ) S ItlllllllOU S )0,000 [0 S 12,000 00 S )4.(XIO 00 S IO.OOO 00 S xa.ooo on S lO.iOO 00 S )l,00000 Subtotal S 838,580.80 S 1,482,153.00 S 1,633,1!12.00 S 1,720,436.00 Tiiffn: Contiol/Phiiing Plin }repiritnin & Implementitnin t 16,000 00 S 16.000 00 5 },600 00 i l.tOO 00 t l).000 00 l l).OOOO( S 6.000 00 S 6AO Of Removh Fiurjing rnd Conlttutt 8lnth Thit} KC Bui %d %t !:l"lWC ITD Plin 111-l (t 4400 514 00 S 1(7.i00 DO S 3400 l li:l.OOO DO 5 2175 S 9).[71 0( 5 3)00 S 144.000 0( 89 Tniniih .ind Inilill Inlri litht hj ixiitin( bui iheltet it Tireijane ind Bnweri 5800 00 S [00 00 S 15.600 00 I liA[X) 00 S 11.200 00 S 11)00 at S 15.000 00 S 15.0000[ Subtotal 5 174,3aO.00 5 172,200.00 5 123,075.00 S 165,000.00 Ttiffn: Control/Phzmg Plin Itepirijion & Implementinon 53,000 00 S I.OOO 00 I 6.600 00 s s.too Off S 5,000 00 S 5,0(10 % s s.oooaa S } 000 0( mi!ill Sntfite Mounted Chin neliiir Cnmpliti pet Plin Slit 00 S 5.1)i 00 l 10700 s a.agi on 5 14000 S s.rso oh 5 1)90fl 1 i.)810( t }WORX%FNGR T}AM}Couutil )Mrjing IJtndri )O))liipf 11. )0)2 CC Mt(lAwtid The Boulevtid }iolea II Coni+rudionlllttithmenj C - Bid Anilyiii-The Blvd Italeit l Othoi 8/))/)0222 03 % 236
liiijill Peimiiiiiit Bollaid Complite per Plin 11 5400 00 I ri.sao on S ),000 DO S }),000 00 S I.iOO O( I 46,500 00 S 2.)00 0n I 60,)0000 Subtotal S 23,625.0€1 9 72,987.00 6 57,650.00 S 79,489.00 Ttiffn: Control/Thiilng Plin }iepiiition & Implementaiioii l SiOOO 00 S i.OOO DO 5 6,600 00 l 6,600 00 S ti,ooo oo S li.OOOOO l to,ooo oo S lO.OOOOO Remove }tiiting ind Conittutt A2-[ Curb & Gutter ttt !PTWC STD Tlrn No 1201 U ) 561 00 s aii on 5 11300 S ;11100 S )7500 s i.gii co S 160 DO S 1.11000 Remave Exittlng rad Conitiucl Cammeiorl Dnviwiy Pei )PPWC 5TD Plin 110-), Type l'ei tlin S 14 00 S 9,000 00 S 34 00 S zz.ato O(} S 1900 t 12,5{0 00 S i)00 S 21.1)000 Remove ExWing Cani(tnet 11-lath Thli} TnlkDepth AC Over !-lath Thitk 94% Relitutily Compined Snbtirdo )O)n SII 00 5 30.300 00 S 2910 S i8.i80 00 S )400 S 50.!DO 00 S rgoa S 18,18000 Remove ExirtmH hnd Cnnittutt 8lnth Thkk I'CC P=vemenl %t IPPWC STD Pl.in No 112-11 )j Ski 00 s ttni on S l) 00 S )6! 00 S 125 00 S l,[IOO 00 S 40 DO S 90000 Inijrll lignmg rad Stnping 54 000 00 S O.OOO DO S 5.100 00 t 5.100 00 ! 6.000 00 S 6.000 00 s s,ooa on ! }.000(J) Initrll Indutjm loop Dejeacii /400 DO S ).000 DO S 70000 t 3.120 DO S )!:0 1110 S l.OOO 00 S )DO [)) l 2.[0000 Subtotal S 52,255.00 r, gy,agg.ao 5 91i965.00 9 80,380.00 Altemate Bid Set ' edule ) - Diaiiiage In
Ttgffii Control/Th.iiln( Plin Piepitijian & Implemin!ibon t 20,000 DO S 20.000 tX) S 14.(D0 00 I 14.000 00 S lS.OOO 00 S I!.000 at S li.OOO 00 S 15,00000 Conijrncinin St+uteyuy,. itt}inB. hnd R*eijtbllih Monumentl S iOOO 00 S lOOO 00 I 7.000 00 S 7.000 00 S 1.100 00 g 7!00 0( l 11.000 00 I 11.00000 %mnve !tiitlng ind Coniftutt A)8 Curb & Gunhi Per i}}WC (TD Tlin No 12[13 lt it l 6500 S l.i)5 DO S 11200 s s.rso ao 5 [!:OO S 4,675 0( S 150 00 S g.ztooo 103 Remove !xiitlng znd Conttiuet 41in:k Thkk PCC Sidewal} l'et SPPWC STD Pltn Na 1))-2 0uii t" Com ptaed AB 940 S 16 00 S li040 00 S 18 00 S 16.!)0 00 5 15 00 t 14.100 0( S )(00 S 23,40000 fat Adluii to Gitde Ai Noted iMtnholei l S )00 00 l 70000 S l.lOO 00 t r,too on S 2.))i 00 S ),2)!: O( S 90000 l 98000 104 Remove tiuitmg tnd Coniiintt Alal Curb !it 51')WC STD !lrn No 12thl l/ Sti 00 S l.t)O 10 S 4HO0 S 1,344 00 S 11400 S I,)al) a( S room I 2.!0000 Remove txvjing ind Conittutj Curb Rxmp Pet IPI'WC !td Plxn NO 111-5 0ver 6" Camptded AB EA. %.iOO 00 S 6.100 00 S 8.300 00 S g.lOO 00 t 6.500 DO S t.soo o+ S lO.OOO 00 S laOOO DO Cold Mlll )t AC, )-Inth Thit}nt<i 40 30 i 168 DO S )00 S 1.1)D 00 S 625 S 3,400 at S )2! t IJOOO Canitiutt u nilaim Thdneii 2" ARH M trio 00 S 84000 S 500 00 S 3,i00 00 t tiooo S 3.li0 0( S l.i00 DO ! In,100W Remove Etiitm( Coniiiutt l)lnth Tkit} Tull-Depth AC Over 8-Inth Thitk '15% Relitively Cnmpreed iubgtide !F Sit 00 S A8.70i m 5 30 00 S 97.410 00 S )240 S 71n5) i( S 11 00 S 42.)1100 Remove Exiit and Conluet Csb Openmt Cxtth Btiin I%it S}TWC tTD }ltn 1(0-4 Initrll Cnnnedoi Pipe Siiein iCSPion Ctjth Briin it,000 00 S g,000 00 S 37,000 00 S 3).000 00 S !300 00 S !,100 0( S 18.000 00 S 18.00000 Canitiutt 16a RC}, Claii 4, 20(K) 0 lt s 5325 00 S IA)i 00 S 4)000 t i,too oo S l.iOO 00 S 7.500 0( I 1,400 00 t ),00000 112 Conij+uci )j" RIJ. Clhii 4. )000 D lt )O) S)7I 00 5 i5.iiD 00 I 110000 S 80,800 00 S I4100 I 101,282 on S 641100 S 110,a[8 an Conitinci 10" RCP. Cliii 4. )000 D 0)S (t S 4.72i tlO 5 400 00 S 8.400 00 S 4]400 S 0.1!i O( S 81000 S 17,010 (IO Cnniirna Cuibiide Griting Citth Biiui Per !}}WC Std }lan 101-4 Sin,000 00 t 10,000 DO S 11.000 00 S )I.OOO 00 S 6.i00 00 S t.iOO O( s ) 1,000 oa S n.ooooo Conitiutt Madllled Citth Baim Per SI'l'WC itd Tlin 100-t. Omlt Curb Open mH ind t.ite Tlite 511,000 00 S 13.000 0(I S )).000 DO S )).000 00 s v.goo no S 9.000 at S X.OOO 00 5 )1,00000 lit Canitiutt kin:.il Dtpieiiion At C.itih Btilni %t Sppwt Itd !ltn 311-1. Caie %r Tlrn !F )!O S{O 00 I 7.500 00 S 32 00 ! 8,000 00 S 2iOO S 6.)in at S 17 oo S ryoo Canitiutt Tianiijion Itiuciute Tipe To Pipe Per ippwt Itd Plin 14(}) 53.000 00 S 110 00 S 13.!:DO 00 S 13.i00 00 S 14.600 00 S 14.600 0( S (.000 00 I 4.000W 118 Conitiucj Tianmion Ijiuduir }lpe To Pipe Per ippwi Ijd Ilrn 340) tA S).OOO 00 S 1000 00 l 13.100 t!) S 13.i00 00 S 14.000 00 S 14,600 0( ) 4,000 DO 5 4.00000 lie Inijill Signnng tnd !tnplng SiOOO 00 5 1,000 DO S 5.100 00 I ilOO 00 l !jOO 00 s i.zao on S 6,000 00 I }.00000 Subtotal S 210,748.00 S 380,254.0€1 S 325,166.50 S 353,616.00 Altemate Bid Schadule F - Ri iht-hi+n
Ttiffit Control/Phaimg %n Itepxi.itlnn & Implementijian S 13.000 00 f 13,000 00 S r7,000 00 s ri,aoo on I 15,000 DO s ri.otni an s ii.tnia oo s ii.onoan 121 Conittuction luivevmg. Sirkm4 ind R*eitrbmh Monumtnti S i,000 00 S 5,ODD 00 S 14.000 00 S ta,ooo tni t 6.000 00 S 6.000 00 S 7.000 00 S l.OOOOO T }WORKI(NGR T(AMICauntil Meetm( Agendii )022 }iept 13, )O) ) CC MtJlAwiid The Bnuliuitd Pio7in II Caniiintiian }llttithment C Bid Anilyiii-The Blvd I%lett k Othor [/))/2022) Ol PM 237
Npmiivetxiit:ngtndConijrne4lnthThitkPCC(ldzwtl}PerlPPWCiTDPlrnNn 1))-)Ovei6"CampididAB S 1600 S 19.)00 DO S l%D S 21.t00 00 S 16 at S 19.)00 00 g )4 0( s it.gooon 121 Rimcvi (xlitlng ind Canijrntt Al-6 Curb %t !I'PWC STD Plrn No l)O-I S 0400 S 16.)40 00 I 4800 t l).OtlO 00 S 1000( S 2!.000 00 I 810( s io.zsa on 1)4 Remove Fxliting ind Conittutt Curb Rimp Pet (PPWC Itd tl.in N 0 111-S Over 6' Compiaed AB S t,'iOO 00 S 6.500 DO t 8.100 00 S 8.100 00 S 6.)DO O( S t,200 DO s io.ooo an S 10.000 0fi Retnove Exiitmg ind Conittua Otliewiy Apptoith l'ei SPPWC iTD ln 1102 MOD l'ei Dmail "II' Heieon S 20 00 S 4.000 00 S aa on S 6.800 00 5 )Ha( S 5.600 DO i 310( S 6,20000 u[ Remove !xiitint hnd Cnnniutt 8lnth Thnit tCC But I'd %t tPTWC STO Pliii 1114 141 S 1400 S )).4!i DO S 32 00 S 20.il)1I0 S )IO( S ti.ast oo 5 3i[ s zz.aii on Remaue !tuiting Conittutt 12-lnih Thn:k JullDepth AC OTIT 8lnth Thitk 9I% Remj)thlv Campraid I nJtide it S tioo S 56,))O DO S )0 00 5 108.6921I € S ))OF S 82.4% 00 1 ttot S ix.gtg on 120 tuiniih ind Inijill Wats Mset But t 10000 S !1001)O l )AOO 00 S 2.[00 00 S zto at S )';000 5 8)i [ S t2500 8imave Ftiijlng tnd Conijtntj Wew.ilk WRh Deipened %tXmH %t De(zil Hereon ! 3100 S 29.li5 00 I iiao S 19.1!g 00 I 30 0( l )4.!1% 00 i 2)0( S ii.agion Tiil+lt Slgnil Modllk.itlan - tiniitoni Blvd xt Cilffainii Ave S 99,000 00 S !0,000 00 S 147.000 DO S 147,000 on S 125.000 0( S 125.000 00 5 128.000 at S 1)8.000 % I nitill #5 Jul I Box fat ltieet kightlng S l.jDO 00 S 7.000 DO I 1,900 00 S x.ioo 00 S l.6i0 0( S a.)40 00 5 140 0( S [,2(O DO 11) Inijrll )" PVC Conduit fur Itteet lightmg lt s 45 00 l 17.100 00 S )2 on S T.160 00 S 620C S )1560 00 S 6)0( S )3.%000 Initrll la TVC Conduit fin Ijreit kighjing U )i S [000 S 2.000 00 S 150 00 I l,)l0 00 t 128 0( S 3,)00 (10 S 12al Dt S ).22i 00 lid Relottte Ditiitijiue meet light %le tnd lnmlnriie an IIIW Foundation Complete tA S 1,500 00 S lO.iOO DO S 5.t00 00 S 16,)00 00 S 4.600 0( S 13.800 00 I 4.50a O( S 13.HOOO0 135 Relotrte%pe 11kC/ teniite S l,400 DO S l.iOO 00 S 9,600 00 S g,500 00 I B.lOO O( S 4100 00 5 8.200 D( l 8.)DO(X) Remove allllng iTee, jTee ttump ind p.ilm tree long piitwm and in meditni. inmplete pet plini ind ipetifititnini !A i [0000 S l.[OO 00 5 t!O 00 S 1,16010 s ision S 1.110 DO g 50ffl S l.)0000 Reliitate extitnig lialm tree ka neiii Iiee well la({llaii a! niditateil on plani S 5.50000 5 S,S%% S 7,200 0n S 7,20000 S 6.DDDD[ S 6.000 DO S 6,3DD OF S 6.30000 Remiive, irlvrge rad iemitill etiitmH bui ikeliet ind benth in nrw lootingi S 10,000 00 S 10,000 00 S g.200 DO l g.ino an S 4.i00 0( S t.ioo ao 5 14.000 [)) S ra.ooooa Remove, tie, iiinitill. ind pinnt exlijlnB bni theljei hdvenliemenj }inik S 7,000 DO S ).000 00 S l.iOO 00 t 1,500 00 t ).)00 0( S );)00 00 l i,000 0( l i,00000 Nemovr. IilTa(e !Nd Illnltlll etiiiuig iT!IN Te(epi!tle !i NeW In()iltni !l Indi(ited On plini I iOOOO S iOOOO S 6)0 00 t 6)0 00 I 1, )00 0( l 1.200 00 I t.500 (}[ S 6.i0000 %mcve. ulu.iti .ind iemittll exitting bite rid 4 I 10000 S 1.200 on 5 )80 00 S 3.1)0 (O I l.)OO O( S 4,000 DO S 6.i00 0( S zt.onoOO Remove. itlvt(e rad iemittll exiiting tnntte!e binth S 00000 S 40000 S 780 00 S ytooo S i.iio ox S l.)40 00 S 6.iOD ON S 6.i0000 Remove ind iilntiie exiiiina piikvm npllHhi fixture In new lotttion hi toiieipandmg to exiiting pilm iree ielotitnin. tamplete per Hlhn ) S 800 00 S 1,600 00 S 6,000 00 S 11000 00 l i.lOO On I 10.200 00 5 i,too on S IOAOOOO 144 RemoT0 atlitlng p{TkW)j upligm tixtuTe (nmOlete mduding tantieie btie, tonnuttoii xno tnnduiti tA t 200 00 l too on I !0000 S IA(10 00 S 775 00 S l,440 00 S 773 0ff I l.ijtOO Subtotal S 357,560.00 S 481,853.00 S 413,397.00 !5 455,450.00 4t!71' Mr"- '7-!:!j[ q m 7
l }WORK}tNGR TUvlcount:l Meeting Agend.ii )O))}Sept 11, 20)) CC Mtg}Awiid The Banlevtid l'tolta II CnulnctutnlA(t=n:hmint C Bid An.ilyiii-Thi Blvd Pinlett l Othot 8/22/20))) at PM 238
City of
South
(,ate
Public Works Department
Arturo Cervantes, P.E., Assistant City Manager/Director of Public Works 8650 California Avenue, South Gate, CA 90280-3004
P: (323) 357-9657 F: (323) 563-9572
www.cityofsouthgate.org
August 22, 2022
Brenton Gentry
President
Gentry general Engineeiing Inc.
9277 Archibald Avenue
Rancho Cucamonga, CA 91730
Dear Mr. Gentry,
Rejection of Bids: The Boulevard Project, Phase II, City Project No. 476-TRF Please be informed that the City intends to reject all bids for the The Boulevard Project, Phase II, City Project No. 476-TRF.

The itein rejecting all bids for the project will be brought before the South Gate City Council at its regular meeting on Tuesday, September 13, 2022.

We would like to thanl< you for your effoit in providing did for this project and hope you will consider bidding the upcoming project.

Should you have any questions, please contact me at (323) 563-9574 or by email at ktang(24sogate.org.

Sin lYi
'enneth Tang, P.

Project Manager
239
CITYMANAGER'S OFflCE
AU6 29 2022
3:,r, City of South Gate

CITY COUNCIL
Item No. 14
AeENIDA IBJ[LL
For tlie Regrilar Meeting of: September 13, 2022
Originating Depaitment: Administrative Services
Departmeiit Director: City Manager:

Kristo her Ryan Je ers
SUBJECT: INVESTMENT REPORT FOR THE QUARTER ENDING JUNE 30, 2022 PURPOSE: California Goveri'unent Code Section 53646 requires staff to submit a repoit to the City Council and City Manager, at least qriaiterly, whicli provides detailed infori'nation on all investments of tlie City.

RECOMMENDED ACTION: Tlie City Corincil will consider receiving and filing the Quarterly Investment Repoit for tlie qriarter ended June 30, 2022.

FISCAL IMPACT: Interest earnings totaled $224,931.57 for the qriaiter.

ANALYSIS: Noi'ie.

BACKGROUND: At-taclied is tlie Investment Repoit for the quarter ending June 30, 2022, for the City and Horising Autliority (Attachinent A - Quaiterly Investment Report).

In keeping witli the City's investment policy, all investments are short-to-medium term in duration, witli maturities currently ranging from I day to 5 years. All investments are maintained in accordance with California Goveri'in'ient Code Section 53646 and tlie City's investment policy, witli respect to tlie type ofinvestmentvehiclesinwliiclitlieCity'smoneyisinvested. AsofJune30,2022,46.84%oftheCity's portfolio is invested in agency securities and non-callable ceitificate of deposits tl'iat have maturities in excess of one year. In dollar amorints, tliat eqriates to $53,318,341.23 of the City's total poitfolio of $113,821,321.70 invested in securities that mature between 13 montlis and 5 years from now. The City Treasurer and Director of Administrative Services can ceitify that tlie funds are invested to provide sufficient cash flow for a period of six n'ionths.

As of June 30, 2022, tlie City's General Fund liad a positive casli balance of over $29 million (Attacl'unent B - Scliedule of Casli Balances).

ATTACHMENTS: A. Quarterly Investment Repoit - June 30, 2022 B. Scliedrile of Cash Balances - June 30, 2022
I 240

CITY OF SOUTH GATE

QUARTERLY INVESTMENT REPORT
JuNE 30, 2022

ATTACHMENT A
L1.S. GOVT & GOVT AGENCY ISSUES sa:_,g:_i ,341 .23 (SCHEDULE A) BEGINNING BALANCE AT 4/1/22 $114,394,352.52 CORPORATE BONDS - MEDIUM TERM NOTES $0.00 (SCHEDULE A) SALE/MATURITY - US GOVT & AGENCY ISSUES/CORP BONDS ($1 ,000,000.00) SALE/MATURITY - MONEY MKT ACCT & OVERNIGHT SWEEPS ($1 ,7 43,029.36)u.s. TREASURY BILLS $0.00 (SCHEDULE A) MATURITY - CERTIFICATES OF DEPOSIT ($700,000.00) SALE/MATURITY - LAIF $0.00TOTAL $32,921,341 .23 GAIN/(LOSS) ON SALE OF SECuRITlES $0.00 MONEY MKT ACCT/PREF BANK & OVERNIGHT SWEEP/U.S. BANK $5,388,401 .35 (SCHEDULE A) PURCHASES - US GOVT & AGENCY ISSUES/CORP BONDS $1 ,ooo,ooo.oo PLIRCHASES - MONEY MARKET ACCT & OVERNIGHT SWEEPS 1,830,513.15TOTAL $5,388,40t35 PuRCHASES - CERTIFICATES OF DEPOSIT $0.00 PURCHASES - LAIF $0.00
INTEREST REINVESTED $39,485.39CERTIFICATES OF DEPOSIT - BROKERED $25,366,000.00 (SCHEDULE A) ENDING BALANCE AT 6/30/22 !$113,821,3;)1.70TOTAL $25,366,000.00 INTEREST EARNED THIS QUARTER: AMOLINTLAIF INVESTMENTS - CITY ACCOUNT $49,856,259.53 (SCHEDULE A) u.s. GOVERNMENT & GOVT AGENCY ISSUES 49,325.00LAIF INVESTMENTS - HOUSING AUTHORITY ACCOLINT $289,319.59 (SCHEDULE A) MONEY MARKET ACCOUNT & OVERNIGHT SWEEPS 503.21 CERTIFICATES OF DEPOSIT (PREFERRED BANK) 1 ,050.00TOTAL $50,145,579.12 CERTIFICATES OF DEPOSIT (BROKERED) 40,685.19 LAIF (CITY & HOUSING) $133,368.17
TOT AL INTEREST EARNED THIS QUARTER 224,9:11.57
INVESTNIENT PORTFOLIO: % OF PORTFOLIO
L1.S. GOVERNMENT & GOVERNMENT AGENCY ISSUES 28.92%
TOTAL INVESTMENTS AT COST @ 6/30/22 $113,821,321.70 CORPORATE BONDS O.OO% u.s. TREASURY BILLS O.OO%
TOT AL MARKET VALUE OF INVESTMENTS @ 6/30/22 $109,909,260.82 MONEY MARKET ACCOUNT & OVERNIGHT SWEEPS 4.73% CERTIFICATES OF DEPOSIT 22.29%
LAIF 44.06%MARKET VALuE GAIN/(LOSS) ($3,912,060.88) TOT AL PERCENT AGES IOO.OO% MATuRITYDISTRIBuTIONS: INVESTMENTS % OF PORTFOLIO
0 - 90 DAYS / 0 - 3 MONTHS $57,021 ,980.47 50.10%
91 - 180 DAYS / 3 - 6 MONTHS 247,000.00 0.22%
181 - 270 DAYS / 6 - 9 MONTHS i ,492,000.00 L31%
271 - 365 DAYS / 9 MONTHS - 1 YEAR 1,7 42,000.00 1 .53% 366 - 730 DAYS / 1 - 2 YEARS 10,939,703.50 9.61%
731 - 1095 DAYS / 2 - 3 YEARS 20,442,612.08 17.96%
1096 - 1460 DAYS / 3 - 4 YEARS 15,21 0,477.65 13.38% 1461 - 1825 DAYS / 4 - 5 YEARS 6,725,548.00 5.91%TOT AL INVESTMENTS (BOND RESERVES) $0.00 MAXIMUMYEARSTONIATURITYIS5YEARS 113,821,321.70 100.OO% 2 241
QUARTER ENDING DATE: 6/3012022

CITY OF SOUTH GATE

INVESTNIENT REPORT
JUNE 30, 2022
ilNVESTMENT AGENCY I:- CUSIP# I
I
FDIC # 5T"NoG'i-SE'%,LEMENTI

MATURITY
'DATE- IMoA'T'u"R'l'T\ol

PURCHASE
COST i wVoAFlLxuE:Ei _ I uGNARIENAIL%lZsEsD II AINC'TCE_'R%Es'T

INTEREST
- RATE ICAT'E"G'ORYilN,TEREST :,,llTi
u.s. cov'r & AGENCY ISSuES:

FANNIE MAE

FANNIE MAE

FREDDIE MAC

FREDDIE MAC

FEDERAL FARM CREDIT BANK

US TREASURY NOTE

FREDDIE MAC

FANNIE MAE

FEDERAL FARM CREDIT BANK

FREDDIE MAC

FREDDIE MAC

FREDDIE MAC

US TREASURY NOTE

FEDERAL HOME LOAN BANK

US TREASURY NOTE

FANNIE MAE

FEDERAL HOME LOAN BANK

FREDDIE MAC

FANNIE MAE

FEDERAL FARM CREDIT BANK

FEDERAL HOME LOAN BANK

FEDERAL FARM CREDIT BANK

FEDERAL HOME LOAN BANK

FEDERAL HOME LOAN BANK

US TREASLIRY NOTE

FEDERAL FARM CREDIT BANK

FEDERAL HOME LOAN BANK

US TREASURY NOTE

US TREASURY NOTE

FEDERAL HOME LOAN BANK

FEDERAL FARM CREDIT BANK

FEDERAL FARM CREDIT BANK
3135GO5P4
3136G4K51
31 34GAYO
3134GWKL19
3133EMQM7
91 282CCC3
31 34GWEAO
3136G4J38
3133ELEA8
3134GW3W4
31 34GXDZ4
31 34GWA71
912828J27
3130ARH79
91 2828ZL7
3136G4K69
3130AK5E2
31 37EAEX3
31 36G44U4
3133EMDZ2
3130AKFJO
31 33EMPD8
3130AL6J8
3130ALFX7
91 282CBWO
3133EML67
3130ANFu9
91282CCP4
91 282CCW9
3130ANW71
3133ENBK5
3133ENFPO
TOTAL
CORPORATE BONDS - MEDIUM TERM NOTES:

None
TOTAL
u.s. TREASURY BILLS:

None
TOTAL
BROKERED, CERTIFICATES OF DEPOSIT:

Steams County
Texas Cap Bank N A Dallas Texas
Goldman Sachs
Ally Bank
Wells Fargo Bank
Sallie Mae
Synovus Bank, GA
Virginia Panners Bank
Wells Fargo Na(ional
Califomia Bank Comm Lafayette
Cume State Bank
Nonhpointe Bank
CIT Bank
Bank of New England Nh
Synchrony Bank
Primebank
Williamette Valley Bk Salem Or
Midwest Cmnty Bk Ill
Nonhstar Bank
West Michigan Community Bank
857894E54
88224PLX5
38149MFVO
02007GLR2
949763J64
7954504B8
871 64DRB8
928066BA6
949495AT2
13005CAG6
231 30SDu4
66661 3HHO
1 2556LBD7
06426KBS6
87165HA34
74163LAP6
969294CD7
59831 5CE7
66704MES6
954444BU8
10988
34383
33124
57803
3511
58177
873
58824
27389
58583
8833
34953
58978
24540
27314
8101
57033
19628
szogz
22308
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
8/1 0/2020
8/1 7/2020
11/13/2020
8/14/2020
2/1 8/2021
3/2372022
7/29/2020
8/1 2/2020
12/17/2019
1 0/28/2020
11/27/2020
9/9/2020
3/23/2022
4 /1 1/2022
2fl9j2021
8/1 9/2020
6/1 0/2021
1/6/2021
1 0/20/2020
izrirzo:io
i i ri 3/2020
2/18/2021
2/24/2021
3{1 otzozi
7/21/2021
6/22/2021
7/30/2021
8/1 2/2021
12/2/2021
9/23/2021
12/2/2021
12/2/2021
12/1 8/2019
7/24/2020
9/11/2019
9/1 2/201 9
9/1 8/2019
9/1 8/2019
3/9/2020
1 2/30/2019
i /22/2020
8/20/2020
3/23/202(]
:ir:bi;o:o
eizmox g
4/2/2020
4/3/2020
04/09/20
04/09/20
04/1 5/20
04/15/20
04/1 5/20
8/3/2023
8/1 7/2023
ii ii 3/2023
2/1 4/2024
2/1 6/2024
541512024
7/29/2024
8/1 2/2024
9/1 7/2024
1 0/28/2024
14 /25/2024
1 2/9/2024
2/1 5/2025
4/11 /2025
4t30j2025
8/1 9/2025
9/4/2025
9/23/2025
10 /20/2025
'10/21/2025
11/12/2025
2/2/2026
;i;<tzo;s
3 {1 CV2026
4/30/2026
6/22j2026
7/29/2026
7/31 /2026
8/31/2026
9/23/2026
1 0/20/2026
11 /30/2026
7/1 8/2022
7/25/2022
9/1 2/2022
9/1 2/2022
9/1 9/2022
9/1 9/2022
i 2/9/2022
12/30/2022
1/30/2023
2/21/2 €)23
3/23/2023
3/27/2023
3/27/2023
4/3/2023
4/3/2023
4/1 0/2023
4/1 0/2023
4/14/2023
4/14/2023
4/1 4/2023
399
413
501
594
596
685
760
774
810
851
879
893
961
016
035
146
162
181
208
209
231
313
335
349
1400
1453
1490
1492
1523
1546
1573
1614
1 ,001 ,975.00
i ,Oat ,796.00
1 ,000,000 00
1 ,001 ,870.00
1 ,ooo,ooo.oo
959,062.50
1 ,001 ,991 .00
1 ,002, 191 .00
999,100.58
1 ,ooo,ooo.oo
1 ,001 ,985.00
1 ,002,493 00
990,937.50
1 ,ooo,ooo.oo
1,002,91400
1 ,000,000 00
994 769 00
I ,ooo,ooo.oo
1 ,000,000 00
1 ,ooo,ooo.oo
998,750.00
1 ,000,000 00
1 ,000,000 00
1 ,980,350.00
1,002108.65
997,500.00
1 ,ooo,ooo.oo
ggz,g<s.oo
986, 152.00
1 ,ooo,ooo.oo
997,000.00
1 ,005,450.00
32,921,341.23
0 00

0.00 0.00

0.00 249,000.00
249,000.00
247,000.00
247,000.00
249,000.00
247,000.00
247,000.00
249,000 00
249,000.00
249,000 00
249,000.00
249,000 00
247,000 00
249,000.00
248,000.00
249,000 00
z<g,ooo.oo
249,000.00
249,000 00
249,000.00
970,940.00
969,860.00
963,290.00
959,160 00
955,760 00
950,430.00
949,040.00
948,060.00
973,470.00
941 ,770.00
937,350.00
940,970.00
974,340.00
982,810.00
928,090.00
923,740.00
918,340.00
917,290.00
919,520.00
915,870.00
924,160.00
897,030.00
920,870.00
i ,835,400.00
916,720.00
920,000 00
919,840 00
906,88 €).00
910,230 00
921 ,260 00
917,960.00
926,430.00
30,856,880.00

0.00 0.00

0.00 0.00
249,000.00
248,751 .00
246,997 53
246,995.06
249,027.39
247,024.70
246,525.76
248,504.49
248,549.31
245,688.30
246,390.48
246,051 .84
245,881 .09
246,016.98
246,137.52
246,452.73
246,355.62
246,467.67
246,176.34
246,176.34
(31 ,035 00)
(31,936.00)
(36,710.00)
(42,710.00)
(44,240.00)
(8,632.50)
(52,951 00)
(54,131.00)
(25,630.58)
(58,230 00)
(64,635 00)
(61 ,523.00)
(16,597 50)
(17, 190.00)
(7 4,824.00)
(76,260 00)
(76,429.00)
(82,710.00)
(80,480.00)
(84,130.00)
(7 4,590.00)
(102,970 00)
(79, 130.00)
(144,950.00)
(85,388.65)
(77,500.00)
(80,160.00)
(86,066.00)
(75,922 00)
(78,7 40.00)
(79,040.00)
(79,020 00)
12,064,461 .23)

0.00 O.Oa
0 00

0.00 0.00
(249 00)
(2 47)
(4.94)
27 39

24.70 (474 24)
(405.51 )
(450 69)
(3,311 70)
(2,609 52)
(2,948.16)
(1,118.91)
(2,983 02)
(1 ,862.48)
(2,547 27)
(2,644 38)
(2,532.33)
(2,823 66)
(2,823 66)
1 ,233.33
1,153.89
400.00
1 427.08
750.00
319.29
1 ,goo.oo
1 ,583.06
4,91111
717.50
450.00
305.56
7,513.81
5,666.67
635.25
1 ,833 33
1 ,218.75
i ,020.83
986.11
1 ,011 11
721 .39
1 ,862.50
2 ,204 86
3 ,700.00
I ,270.49
200.00
3,588 89
2,607.04
2,548.34
2,749 44
2,248.33
1 ,257.22
59,995.18
0 00

0.00 0 00

0.00 173.96
269.47
1 ,364.25
1 ,352 07
164.07
1 ,314.51
1 ,234.32
11 .60
2 5.92
178.73

51.85 3 2.75
1,169.36
i68.16
876.83
172.59
165.09
130.98
114.61
114.61

0.31 oA

0.32%

0.31%

0.39%
021%

0.26%
0 47%

0.43%
175%

0.43%
0 48%

0.53%

2.05%

2.59%

0.4D%
0 54%
0 41 %

0.4'l%

0.54%
0 57%

0.57%

0.50%

0.68%
D 85')'o

0.82%
0 87%

0.92oA

0.69%

0.82%
11 0%
L24%
1 .58%
170%

0.25%
1 80%
180%
L85%
185%
160%

1.70%

4.90%

0.20%

0.96%

0.8j%
18 S %

0.86%
146%
116%
tl 1 %
12 S %
LO6%
106%
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Semi-Annual
Monthly
Semi-Annual
Semi-Annual
Semi-Annual
Monihly
Semi-Annual
Semi-Annual
Monthly
Monthly
Semi-Annual
Monthly
Monthly
Semi-Annual
Monthly
Semi-Annual
Monthly
Monthly
Monthly
Monthly
prepar!!%ny"i'!!lia
3 242
QUARTER ENDING DATE: 6/30/2022

CITY OF SOUTH GATE

INVESTMENT REPORT
JUNE 30, 2022
Brunswick Bank Tr Manalapan NJ
Luana Savings Bank
Nicolet National Bank
Merrick Bank
Communifybank Tex N A Beaumont
Magnolia Bank Inc/Mag KY
CF Bank
First Bank Hamilton NJ
First Foundation Bank Irvine CA
Commerical Bank Nelson Neb
First Source Bank
Commonwealth Business Bk Los
First National Bank of Amenca
Community First Bank
Centerstate Bank
Thomaston Svgs Bk Cf
Pacific Enterprise Bk Ca
First State Bank
Third Fed Svgs Ln Assn of
New York Community Bank Weslbuiy
First State Bank of Dequeen
East Boston Savings Bank Boston MA
Commerce State Bank
American Eagle Bank
First Bank of Puerto Rico
People's Bank
Morgan Stanley PVT
Enerbank
McHenry State Bank
Bank of Old Monroe
Abacus Federal Savings
Spring Bank
Medallion Bank
Enterpnse Bank
Lakeside Bank
Commercial Savings Bank
Bankwest
Banker's Bank of the West
Celtic Bank
Continental Bank
First Service Bank
Morgan Stanley
Baycoast Bk Swansea Mass
Tolleson Private Bank Dallas Tex
Bell Bank Corp
Chambers Bank
FNB of Albany
Garret State Bank
Honzon Bank
Live Oak Banking Co.

Prime Alliance Bank
lowa Staie Bank
Amencan Expr Nat Bank
Evergreen Bank Group
American Commerce Bank
CenFal Bank Liffle Rock AK
Foriune Bank
Savoy Bank Resource
it7034AB4
549104JP3
654062JH2
59013KCZ7
204161 BP7
559582ASO
15721 UDCD
319137AW5
32026UWG7
20146AAT7
33646CLV4
2027506Q3
32110YNV3
20370AAE7
15201QCN5
88457PAM9
694231AG6
33648PBM4
88413QCN6
649447UP2
33646 €)DA5
27113PDMO
20070PLR6
02554BDC2
33767GAG3
710665FD7
61 760AY60
29278TLK4
58il7WAH0
064236BG6
00257TBH8
849430BAO
5B404DFJ5
29367RLA2
51210SQV2
202291AF7
06852CHBO
0661 0TEEI
15118RSC2
2 ffl63JY7
3 3640VDA3
61 89DULF5
072727AZ3
889538AU8
07815AAZO
1 57767 ABO
32117WAN2
366526AX9
44042TBX1
538036JV7
74160NHC7
46256YBF5
02589AA51
3001 85JF3
0251 9TAZ9
152577A15
34969RCT3
80534V ADD
20220
253
57038
34519
3363
8120
28283
58481
58647
12246
9087
57873
17438
5197
33555
18258
58415
2301
30012
16022
21805
33510
58020
57359
30387
16265
34221
57293
30864
1655
32257
58668
57449
34786
19573
231
4009
23210
57056
57571
18519
32992
90196
57522
19581
5615
3067
8074
14327
58665
57920
15947
27471
35230
57686
1756
58107
58641
7/31 /202(
9/18/2019
3/27/2020
9/30/201g
4/24/2020
12/23/2020
911112019
1 /28/2021
2/5/2021
8/7/2020
3{1 3/2020
2/26/2021
2/28/2020
3/27/2020
3/30/2020
04 /03/20
04/09/20
04/1 5/20
05 /21/20
06 103121
8/20/2020
8/1 2/2020
8/1 9/2020
srunozo
9/6/2019
3/1 0/2020
9/1 2/201 9
9/13/2019
3/1 3/2020
9/3/2019
9/18/2019
9/1 9/201 g
912312019
9/27/201 9
9/27/201g
9/27/2019
9/27/2019
9/30/201g
9/30/2019
9/30/2019
9/30/20t9
10 /3/2019
1 /16/2020
/26/2021
2/27/2020
2j2812020
2/28/2020
2/28/2020
2/28/2020
2/28/2020
3/5/2020
3/1 7/2020
3/26/2020
3/27/2020
3/27/2020
3/27/2020
3/27/2020
7/31 /2023
9/1 8/2023
9/27/2023
9/29/2023
1 0/24/2023
12/22/2023
1/1 1/2024
i/29/2024
2/5/2024
2/7/2024
:ri ;r;ozzi
2/26/2024
2/28/2024
aianrzopa
4/1/2024
4/3/2024
4/9/2024
4/1 6/2024
5/21/2024
613/2024
7/22j2024
8/12/2024
8/1 9/2024
8 {26{2024
9/6/2024
9/1 0/2024
9/1 2/2024
9/1 3/2024
9/1 3/2024
9/1 8/2024
9/1 8/2024
9/1 9/2024
912312024
9/27/2024
9/27/2024
9/27/2024
9/27/2024
9/30/2024
9/30/2024
9/30/2024
9/30/2024
10 /3/2024
1 /24/2025
2/26/2025
2/27/2025
212812025
2/28/2025
2/28/2025
2/28/2025
;ir;iarzops
2/28/2025
3/5/2025
3/1 7/2025
3/26/2025
3/27/2025
3/27/2025
arnnozs
3/27/2025
396
445
454
456
481
540
560
578
585
587
592
606
608
636
641
643
649
656
egi
704
753
774
781
788
799
803
805
806
806
811
81 1
812
816
820
820
820
820
823
823
823
823
826
939
972
973
974
974
974
974
974
974
979
ggi
1000
1001
1001
1001
1001
249,000.00
247,000.00
249,000 00
249,000.00
249,000 00
249,000.00
249,000.00
249,000.00
249,000.00
249,000 00
248,000 00
249,000.00
249,(100.00
249,000.00
248,000 00
248,000.00
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
249,000 DO
249,000.00
249,000 00
249,000.00
249,000.00
247,000 00
249,000.00
249,000.00
249,000 00
249,000.00
249,000.00
249,000.00
247,000.00
249,000.00
247,000.00
249,000 00
249,000.00
249,000.00
249,000 00
249,000.00
247,000.00
247,000 00
249,000 00
249,000.00
249,000 0D
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
248,000.00
248,000.00
249,000.00
249,000.00
249,000.00
249,000.00
249,000.00
241 ,948.32
242,991.19
242,872.11
244,961 .22
243,210.75
238,855.74
243,805 86
237,804.96
237,710.34
237,857.25
241,59912
236,955.87
242,543.43
239,154.54
238,558.64
238,943.04
240,407.01
240,063.39
237,608.25
235,494.24
234,353 82
234,025.14
233,544 57
233,659.11
241 ,569.84
239,423.46
239,592.47
241 ,233.69
239,119.68
240,382.11
240,382.11
240i03.23
241 ,124.13
238,908.28
240,812.88
238,641 .52
240,275.04
240,778.02
240,240. 18
235,91007
240,509.10
239,641 .87
237,01379
229,632.78
237,832.35
237,503.67
237,819!0
237,503.67
237,503.67
238,452.36
237, 187.44
236,192.72
232,lgg.92
233,557 02
233,215.89
233,542.08
234,191.97
232,889.70
(7,051 68)
(4,008.81 )
(6,127 89)
(4,038 78)
(5,789 25)
(10,144 26)
(5194.14)
(11 ,195.04)
(11 ,289 66)
(11,142 75)
(6,400.88)
(12,044.13)
(6,456.57)
(9,845.46)
(9,441.36)
(9,056 96)
(8,592.99)
(8,93661)
(if,391.75)
(13,505 76)
(14,646 18)
(14,97 4.86)
(15,455.43)
(15,340.89)
(7,430 16)
(9,576.54)
(7,407.53)
(7,766 31)
(9,880.32)
(8,617.89)
(8,617 89)
(8,896.77)
(7,875 87)
(8,091 .72)
(8,187.12)
(8,358 48)
(8,724.96)
(8,221 98)
(8,759 82)
(13,089 93)
(8,490.90)
(7,358. 13)
(9,986.21 )
(19,367.22)
(11,167 65)
(11 ,496.33)
(11 ,180.10)
(if ,496.33)
(if ,496.33)
(10,547.64)
1,812.56)
( 1,807.28)
( 5,800.08)
( s4z.98)
( 5,784.11)
( 5,457.92)
( 4,808.03)
( 6,110.30)
1 .71
i ,ias.ss
25 92
11 26
57 30

13.64 231 .95

5.46 199.20
245.59
1141.48

5.12 31.72

23.19 600 30
634.95
180.10
117.68
209 77

66.85 26.26
331 .89

24.56 16.71
324.04
214.89
1 ,427.19
2 27.17
178 05
150.76
150.76
135 07
100.96
i i eg aa
49 12
1,136.88

46.39 12.28
14 .60

6.14 if 94
1,174.43
1,817.65

10.23 43.66
31 .72
32 .75
31 72

31.72 347 92

30.70 1,202.63
648.20
3411
25 92

27.29 30.02

24.56 0.26%
163%

0.97%
1 68%
123%

0.26%
j 74%

0.2 j %

0.2j%

0. 26%

1. 54%

0.16%
L59%

0.88%

0. 99%

1. 09%
1 .24%
119%
0 79%

0.37%

0.37%
C).37%

0.32%

0.37%
.96%
.56%
.96%
.91 %
51 %
.76%
.76'/o
71 %
.9 S %
86%
.86oA
81%
.76%
.86oA
.76%
0 95%
1 81 %
2 .01 %
'1.77%

0.32%
167%
163%
1 .67%
j 63%
j 63%

1.77%
157%
L57%

0.96%
1 07%
LC)l %

4.07"A
117%

0.96%
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Monthly
Semi-Annual
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Semi-Annua!
Semi-Annual
Semi-Annual
Monthly
Monthly
Monthly
Semi-Annual
Semi-Annual
Monthly
Monthly
Semi-Annual
Semi-Annual
Monthly
Semi-Annual
Monthly
Monthly
Monthly
MOnthly
Semi-Annual
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Semi-Annual
Monthly
Semi-Annual
Monthly
Monthly
Monthly
Monthly
Monthly
Semi-Annua)
Semi-Annual
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Semi-Annual
Semi-Annual
Monthly
Monthly
Monthly
Monthly
Monthly
4 prepared by:lraia 243
QUARTER ENDING DATE: 6/30/2022

CITY OF SOUTH GATE

INVESTMENT REPORT
JUNE 30, 2022
IIN*EffiTMENT-AGENCY ----- _._; -': ' CUSI;#_ -FDln# IRAaoT:l ,iE,T_ TLE!:ENT
-!)Ag_ :;4ffi_:1ISA'T'u"R'lTYo-_- PU::;;SE. _-l_l1, ._ 4vAARLQuEET_ l- I !lNREALIZED_ . GAIN/LOSS -"'iwcrce":e%f :i-%!__:,%ST,
_RISK_
CATEGe)AY fl:'T;ERE%:_7!
(jHtJlllKlu. L eK I 11-IL A I Eb ul- LltPLk5 I I :

Home Loan Inv Bank 43719LAC9
Providence Bank, Rocky Mt 743738CG9
Banker's Bank Oklahoma City 06610QEE7
Pine Island Bank 722616ARO
Encore Bk Liffle Rock Ark 29260MBF1
Summit ST Bk Santa Rosa Ca 866264DP6
MinnewestBank 6D425SJC4
Malaga Bank Palos Vendes Est C 561 02AALO
Flagstar Bank FSB Troy Mich 33847E3W5
Balboa Thrift & Loan Assoc Chula 05765LBA4
1 st Financial Bank USA 32022RNTO
Northeast Community Bank White
Bank Kremlin Oklahoma
Bank3 Tennessee
Crown Bank Na Ocean City
Jonesboro State Bank
Bank Hapoalim B M New York
BMO Haris Bk National Assn
JP Morgan Chase Bk NA
Grand Bank Tulsa Okla
Poppy Bank Santa Rosa CA
Capiital One Bank USA Nat'l Assn
Capital One Nat'l Assn McLean
Toyota Finl Svgs Bk Hend Nv
664122AF5
063046AN6
06653LAP5
228212AQ9
48040P JT3
06251A2Q2
05600XBQ2
48128UuZO
38522ABR6
7331 9FAZ2
14042TEH6
14042RQN4
89235MMH1
274j7
58239
2BB77
12193
34562
32203
16958
32282
32541
26704
1673
29147
11526
15205
34259
9325
33686
16571
628
22065
57903
33954
4297
57542
TOTAL
TOTAL CITY INVESTMENTS lunder L1.S. Bank Safekeepinq) 3/28/2020
3/31/2020
3/31 /2020
3/31 /2020
5/1 5/2020
5/1 5/2020
8/1 9/2020
sr:iatzozo
7/22/2020
7/31/2020
8/19/2020
8/20/2020
8/26/2020
8/28/2020
9/4/2020
12/11 /2020
12/14/2020
12/18/2020
12/29/2020
1 /29/2021
2/19/2021
12/8/2021
1 2/8/2021
12/9/2021
3/28/2025
3/30/2025
3/31/2025
3/31/2025
5/1 5/2025
5/1 5/2025
5/1 9/2025
6/26/2025
7/22/2025
7/31/2025
8/1 9/2025
8/20/2025
8/26/2025
8/28/2025
9/4/2025
12/11 /2025
i 2/1 5/2025
12/18/2025
i 2/29/2025
1/29/2026
2/1 9/2026
12/8/2026
12/8/2026
1 2/9/2026
1002
1004
1005
1005
1050
1050
1054
092
118
127
146
1 47
153
155
162
260
264
1267
1278
1309
1330
1622
1622
1623
249,000 00
249,000.00
249,000.00
249,000.00
249,000 00
248,000.00
249,000 00
249,000.00
249,000.00
249,000.00
249 ooo.oo
249,000 00
249,000.00
249,000.00
249,000 00
249,000.(10
z<g,ooo.oo
249,000.00
249,000.00
249,00 €.€0
249,000.00
248,000.00
248,000.00
248,000.00
25,366,000.00
233,524.65
232,493.79
233,474.85
233,474.85
231 ,375.78
230,850 80
228,225.93
227100.45
228,913.17
226,811 .61
227,229.93
227,212.50
226,739.40
226,702 05
226,599.96
226,542.69
225,763.32
225,643.80
225,536.73
224,082.57
223,763.85
226,240 48
226,240.48
226,225.60
24,233,753.91
(15,475.35)
(16,506.21 )
(15,525.15)
(15,525. 15)
(1 7,B24 22)
(17, 149.20)
(20,774.07)
(21,899.55)
(20,086.83)
(22, 188 39)
(21 ,770 07)
(21 ,787.50)
(22,260.60)
(22,297 95)
(22,400 04)
(22,457.31 )
(23,236.68)
(23,356.20)
(23,463 27)
(24,917 43)
(25,236 15)
(21 ,759 52)
(21 ,759.52)
(21 ,774.40)
(i,132,246.09)
197.84
5 80
6 82

6.82 87.32
271 44

28.65 10.23
654 90

2.39 36.84

33.77 13.64

8.19 73.68

81.86 57.99

44.34 6 82
5 46

32.75 195.34
195.34
186.85
27,568.13
j 07%
0 Gll%
j 07%
LO7%

0.86%
0 91%
0 38%

0.33%

0.65%

0.38%

0.49%

0.49%

0.44%
[).44%
0 44%

0.66%

0.55%

0.55'/o
0 55%

0.44%

0.44%
137%
137%
t37%
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Low
Monthly
MOnthly
MOnthly
MOnthly
Monthly
Semi-Annual
Monthly
MOnthly
Semi-Annual
Monthly
MOnthly
Monthly
MOnthly
Monthly
Monthly
Monthly
Semi-Annual
Quarterly
Semi-Annual
Monthly
Monthly
Monthly
Monthly
Monthly
MONEY M ARKET/OVERNIGHT SWEEP ACCOUNTS:
u.s. Bank - First American Treasury Obligation
u.s. Treasury Bond
TOTAL
LAIF INVESTMENTS:

General Fund Pooled Accounts
Housing Authority
TOTAL

TOTAL INVESTMENTS
6/30/2022 7/1/2022
6/30/2022 7/1/2022
6/30/2022 7/1/2022
6/30/2022 7/1/2022
4 ,428,271.35
960, 130.00
5,388,40t35
49 ,856,259 53
289,319.59
50 ,145,579.12
4 ,428,271.35
890,380.00
5,318,651.35
49,214,380 84
285,594.72
49,499,975.56
113,821,32t70 109,909,260.82

0.00 (69.750.00)
(6(1,750.00)
(641 ,878 69)
(3,724.87)
(645,603.56)
1,588.64 0.86%

0.00 0 10%
i,588.64
93,341.36 075%
541 67 0.75%
93,883.03
Monthly
Monthly
Quarierly
Quanerly
TOT AL UNREALIZED GAIN{(LOSS)

TOTAL ACCRUED INTEREST
Note (1 ) - The accnied interest is the City's estimate of interest based on the rate and ending balance. The actual amounts are different. (3,912,060.88)
183,034.')8
5 prepared by'jraia 244

ATT ACHMENT B

SCHEDULE OF CASH BALANCES
June 30, 2022
Fund #
100
21 22
23 24
25 26
27 28
29 220
221
222
223
224
225
231
235
240
241
242
243
245
246
251
252
261
262
263
265
266
267
268
271
311
321
322
411
412
413
511
521
522
523
524
611
711
goi
903
Fund Name
General Fund
Traffic Safety
Gas Tax
TDA Bikeway
Street Sweeping
Road Repair and Accountability Act
CASp Certification and Training
Measure W Stormwater
Used Oil Recycling Program
Beverage Container Recycling Grant
Road Mitigation Program
Prop A Transit
Prop C Transit
SCAQMD
Measure R Transit
Measure M
Law Enforcement Grants
Asset Forfeiture
Housing Authority - Development Projects
Housing Authority
Home Program
CDBG
ARRA
Emergency Housing Voucher (EHV)
Street Lighting & Landscaping
Tweedy P & BIA
Federal & State Grants
UDAG
Public Access Corp.

Permanent Local Housing Grant
SB2 Grant
LEAP Grant
American Rescue Plan Act (ARPA)
Park Enhancement
Capital Improvements
Successor Agency to the CDC
Low/Mod Income Housing
Water
Sewer
Refuse Collection
nsurance
Fleet Management
Information Systems
Capital Asset & Equipment Replacement
Building & Infrastructure Maintenance
Successor Agency - Debt Service & ROPS
Trust and Agency
Inventory Clearing
Payroll Clearing
lJnrestricted
Balance
$ 29,418,325.91
417,792.27
1 .114,803.12
9 523 659.00
955,356.35
4,575,650.82
1 ,039,868.18
(223,644.65)
1 ,723,521 .91
Total All Funds $ 48,545,332.91
Restricted
Balance
31 151.29
1 ,600,082.45
481 ,053.59
5,537,793.52
77,463.99
1 ,294,414.54
2 427.69
3 9109.61
2,133,712.66
4,643,628.64
7,247,046.83
626 506.44
4,175124.89
3 630,670.81
326, 156.36
2,684,27 4.41
(109,739.7 4)
166 121.98
513,593.7 4
(322,410.99)
(1 ,344,511 .17)
35 441 .75
(77 4,632.03)
19,991 .96
(119,010.92)
(18,558.34)
7 719 197.46
(3,732,837.53)
1 .873.30
129,172.01
45,737,065.37
2,113,369.28
966,452.13
2,263,278.33
(219,461 .36)
752 931 .30
$ 88,307,944.25
Invested Amount
Uninvested Cash
Total Cash
Total
29 418 325.91
31 151.29
1 600 082 45
481 ,053.59
5,537,793.52
77,463.99
1 294 414.54
2 427.69
39,109.61
2,133,712.66
4,643,628.64
7,247,046.83
626 506.44
4,175,124.89
3,630,670 81
326,156.36
2,684,274.41
(109,739.7 4)
166121.98
513 593.74
(322,410.99)
(1 ,344,511 .17)
35,441 .75
(77 4,632.03)
417 792.27
19 991.96
(119,010.92)
(18,558.34)
7,719,197.46
1,114,803.12
(3,732,837.53)
i 873.30
129 172.01
45,737,065.37
2, 113,369.28
966,452.i3
9,523,659.00
2,263,278.33
955 356.35
4 575 650.82
1 039 868.18
(219,461 .36)
752,931 .30
(223,644.65)
1 ,723,521 .91
$ 136,853,277.16
$113 821 ,321 .70
$23,031 ,955.46
$136,853,277.16
245

CITYMANAGER'SOFFICE
Item No. 15
SEP 0 7 2022
(0,'@O Avvc Ciffl of South Gate

CITY COUNCIL
A(GENDA BaILL
For the Regular Meeting of: September 13, 2022
Originating Depaitment: City Clerk's Office
City Clerk :

Yodit Glaze Je ers
SUBJECT: MO
NOVEMBER 8, 2
G THE REGULARLY SCHEDULED CITY COTJNCIL MEETING FROM2 TO NOVEMBER 10, 2022 PURPOSE: To receive approval to move the regularly scheduled Council Meeting ofNovember 8, 2022to Novemberl0, 2022. The cancellation of the November 8, 2022 will need to be announced in advanceand a Special City Council meeting will be noticed for Thursday, November 10, 2022. The GeneralMunicipal Election is scheduled for November 8, 2022, and to avoid a conflict, the Council is beingasked to consider moving their meeting.

RECOMMENDED ACTION: The City Council will consider:
a. Approving the cancellation of the November 8, 2022 regularly scheduled City Council meeting;and b. Calling a Special City Council Meeting for Thursday, November 10, 2022 in place of theNovember 8, 2022 meeting due to a scheduling conflict with the November 8, 2022 GeneralMunicipal Election.

FISCAL IMPACT: None
ANALYSIS: The 2022 General Municipal Election is schedule for November 8, 2022, the same dateas the first regularly scheduled City Council Meeting in November. Staff is recommending that the CityCouncil announce that there will not be a City Council meeting conducted on November 8f'l and that allbusiness that would otherwise be scheduled for November 8'h be placed on the agenda for a Special CityCouncil meeting to be scheduled for Thursday, November 10, 2022 at 6:30 p.m. The same action is beingrecommended for the Community Development Commission and Closed Session meetings.

ATTACHMENT(S): None
1 246

CITYMANAGER'S OFFICE
Item No. 16
SEP 0 7 2022
(;f: o't> qvr,.

City of South Gate

CITY COUNCIL
AGENDA IBI[LL
For the Regular Meeting ofi September 13, 2022
Originating Depaitment: Parks and Recreation
Department Head:

Steve Costl Chris Je ers
SUBJECT: CALENDAR AND BUDGET FOR THE CITY OF SOUTH GATE l00TH

ANNIVERSARY CELEBRATION
PURPOSE: To provide the City Council and community with a calendar and budget prepared by the Ad Hoc Centennial Committee and to obtain approval for the appropriation of funds for the Centennial Celebration.

RECOMMENDED ACTIONS: The City Council will consider:
a. Receiving a report from the Ad Hoc Committee regarding the planning of the year- long, citywide 100fh Anniversary Celebration of the City of South Gate; and b. Appropriating $142,000 in General Fund monies to be used in the production and activities for celebrating the City of South Gate's 100fb Anniversary as a City.

FISCAL IMPACT: Funds were not included in the FY 2022/23 budget for the proposed celebration activities/events; therefore, if the City Council approves the funds in the amount of $142,000, they will need to be appropriated from the unassigned General Fund balance.

UPDATE: The City of South Gate will be celebrating the centennial of its founding as a city in California. This is historic moment for any community and one where the City Council has directed to be recognized and celebrated as a community. As such, in 2021, the City Council established a voluntary committee of various community members to assist staff with developing a celebration plan to be presented to the City Council for adoption and appropriation of funds.

The Ad-Hoc Centennial Planning Committee first met in Januaiy 2022 and has met almost every month since that time to discuss and develop the celebration plan being presented. The Ad Hoc Planning Committee for the City of South Gate 100fh Anniversaiy Celebration consisting ofi Bill De Witt; Briana Villatoro; Frances Hernandez; Ivy Duarte; Monceirat Lino; Rosa Posada; Yodit Glaze; Susan Janer; Ana Elizarraras; Theresa Gonzalez; Jimmy Chavez; Paulita Davila; Evelyn Garcia and'Giselle Mares has been meeting monthly to plan the yearlong celebration.

The Committee staited with recognizing the need to separate two activities; l) The initial birthday party event to take place on January 21, 2023; and 2) A year long celebration for the entire City liighlighting different areas of history and various groups. The Committee felt there was a need to 1 247
try to use existing events and activities in an effort to maximize staffing, limit costs, increase outreach, and partner with the whole community.

With this in mind, the committee reached out to neighbors and friends, conducted an on-line survey and got input from various South Gate based organizations. A:tter receiving the input, the group put together priorities, worked on scheduling activities, and discussed planning with City departments
In August, the Committee finalized the Calendar of Events (Attachment A) along with the final banner design (Attachment B) and voted to bring their recommendations to the City Council for approval. Staff has also developed a budget for the proposed activities and other miscellaneous needs to properly celebrate the 100fh Anniversaiy of the City of South Gate. (Attachment C) The celebration consists of the following:

PRE-ANNIVERSARY
* Branded street banners on various streets in the City of South Gate * Anniversai'y shirts available for purchase

IMPORTANT DATES & INFORMATION
* Look to the Past, Celebrate the Present, Embrace the Future * Incorporation Date - Januaiy 20, 1923
* Anniversary Celebration Date - January 21, 2023 * Closing Ceremony - January 20, 2024
o New Time Capsule to be buried
ANNIVERSARY YEAR (January 2023 - January 2024)
* Calendar attached
JANUARY 21, 2023
* Celebration at City Hall and surrounding area
* Close California Avenue
* Vendors Fair
* Children's activities (Bouncers/Rides)
* Open Time Capsule
* Glow nighttime activities
* Concert on California
* Fireworks Show
The Centennial Committee would like to publicly thank Recreation Coordinator, Jennifer Mejia for all her work in creating the 100fh Aru'iiversary Logo and the art for the street banners which will be display throughout the City.

ATTACHM[ENTS: A. Event Calendar
B. lOO'llAnniversaryBanner
C. Proposed Budget
2 248

ATT ACHMENT A
CENTENN At
Centennial Event Calendar - January 2023 to January 2024 January
* Centennial Kick-Off Celebration
* Art Scavenger Hunt
February
* Food Truck Event
March
* Azalea Festival
* Miss South Gate Pageant
* Car Show
April
* Earth Day
* Easter Fest
May
* Food Truck Event
* Spring Fit 5K
* JAA Opening Day
* Memorial Day Ceremony
June
* Tweedy Mile Street Fair
July
* 4'h of July Carnival & Fireworks Show
* Concerts in the Park (Food Trucks at ISt
concert)
* Fun Run
* SELA Art Festival
August
@ National Night Out Block Party
@ Movies in the Park
* Pink Patch Night - Dodgers
* Music Festival
September
@ Glow Party (Food Trucks)
* Health Fair
* Centennial Ball
October
* Family Day in the Park - Seaborg Theme
* Halloween Carnival
* SG Artwalk
* Trunk or Treat
November
* Veterans Day
December
* Pageant of the Trees
@ Breakfast with Santa
* Christmas Parade (Centennial)
* City Hall Holiday Event (Combine Tree
Lighting Ceremony & Police Navidad)
* Santa Cop
January 2024
* Closing Ceremony with new time capsule
249

ATT ACHMENT B
W:

CELEBRATETHE

EMBRACETHE
ffiml
250

ATT ACHMENT C
PK/PD Parking
PK Shuttle Service
$1 ,ooo.oo
$0.00
Fireworks Show $10,000.00
PD Fireworks Location $1,000.00
PD/CD Vendor Booth Rentals $3,000.00
AD/PK Program Ceremony $1,000.00
Inflatibles
Bands
$3,000.00
$3,000.00
5251