Agenda packet — South Gate City Council, December 13, 2022 (part 2 of 4)

134

ARTICLE VI

EFFECTIVE DATE
This Agreement shall become effective and commence as of the date set forth below on which the last of the Parties, whether Owner or Contractor, executes said Agreement.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their proper officers thereunto duly authorized.

CITY OF SOUTH GATE:

By:

Al Rios, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: -4'fr,3'
Raul F. Salinas, City Attorney
SEQUEL CONTRACTORS, INC.:

BY:

Thomas S. Pack, President
Date

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y 135

WORKER'S COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 AND 1861.

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of the Contract.

DATED

CONTRACTOR
BY:

Signature
Title
ATTEST:

BY:

Signature
Title

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INDEMNIFICATION AND LIABILITY INSURANCE REQUIREMENTS The following requirements must be met when submitting insurance certificates to the South Gate City in connection with Public Works and other projects:

The insurance certificate must be issued to the South Gate City, 8650 California Avenue, South Gate, CA 90280, attention of the City Engineer.

The South Gate City, City of South Gate, South Gate Housing Authority, and their officers, employees, elected officials, and agents must be shown as additional insured per ISO CG 20 1011 85, and separate endorsement signed by an authorized representative of the insurance company is required.

The City has the right to request a copy of complete insurance policy including all endorsements and certificates.

The Certificate must include cross liability coverage either included in the Commercial General Liability coverage, and so indicate on the face of the Certificate under that heading or by separate endorsement.

The Certificate should also indicate that the insurance covers "All Operations" or should specify the particular services to be provided.

Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence from CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Course of Construction insurance covering for "all risks" of loss. Earthquake and flood insurance is not required to be :furnished by the Contractor

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Minimum Limits of Insurance
Contractor shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.

4. Course of Construction: Completed value of the project that is the subject of this Agreement.

Deductibles and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City.

At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

Other Insurance Provisions
The general liability and automobile policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as insurers with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment 'furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance or as a separate owner's policy.

2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, or modified, by either party, except after thirty

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(30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

Course of construction policies shall contain the following provisions:

1. The City shall be named as loss payee.

2. The insurer shall waive all rights of subrogation against the City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received and approved by the City before work cornrnences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

Subcontractors
Contractor shall include all subcontractors as insurers under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

Indemnification
The Contractor shall indemni'fy, hold harmless and defend (with counsel selected by the South Gate City), the City of South Gate, South Gate City, the City of South Gate Housing Authority, consultants and sub-consultants, their respective officers, agents, employees, from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions arising from the awarding or execution of this Agreement, and from any and all claims and losses occurring or resulting to any person, firm, corporation or property for damage, injury, death arising out of or connected with the Contractor's obligation to indemnify, defend and save harmless the South Gate City, the City of South Gate, consultants, sub-consultants, as stated hereinabove shall include, but not be limited to, paying all legal fees and costs incurred by legal counsel of the City of South Gate City's choice in representing the City of South Gate City, the City of South Gate, the City of South Gate Housing Authority, consultants and sub-consultants in connection with any such claims, losses, lawsuits or actions. THIS PROVISION SHALL SURVIVE THE COMPLETION OF WORK AND SERVICES TO BE PROVIDED tJNDER THIS

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AGREEMENT.

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RF,SURFACING PROJECT)

FAITHFUL PERFORMANCE BOND
100% OF CONTRACT AMOUNT
KNOW ALL MEN BY THESE PRESENTS:

WHEREAS, the South Gate City ("City" herein) has awarded to Sequel Contractors, Inc., California corporate number C1677728 ("Contractor" herein) a contract for:

THE CITYWIDE RESIDENTIAL RESURFACING PROJECT, PHASE I, II AND III, CITY PROJECT NO. 662-ST, THE CITYWIDE SIDEWALK IMPROVEMENT PROJECT, PHASE VIII, CITY PROJECT N0. 659-ST, AND THE WATER MAIN REPLACEMENT, CITY PROJECT NO. 689-WTR (THE RESIDENTIAL RESURFACING PROJECT); and
WHEREAS, said Contract is incorporated herein by this reference; and WHEREAS, said Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract; NOW, THEREFORE, we, Contractor and as
Surety, are held and firmly bound unto the City in the penal sum of Seven Million Eight Hundred Five Thousand Six Hundred and Five Dollars ($7,805,605), lawful money of the United States, for the payment of which we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that the obligation shall become null and void if the above-bounded Contractor, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to, abide by, well and truly keep and perform the covenants, conditions and provisions in said Contract and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated; otherwise, this obligation shall be and remain in full force and effect.

As a part of the obligation secured hereby, and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorneys' fees, incurred by the City in successfully enforcing the obligation, all to be taxed as costs and included in any judgment rendered.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, the work to be performed thereunder, or the specifications that accompany the Contract shall in any manner affect its obligations on this bond. The Surety

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hereby waives notice of any such change, extension of time, alteration or addition to the terms of the contract, the work, or the specifications.

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Note: All signatures must be acknowledged before a notary public. Attach appropriate acknowledgment.
(Type name of Contractor)
(Type address of Contractor)
B7:
(Signature of arithorized officer)
(Title of officer)
.(Type name of Surety)
(Type address of Surety)
B7:
(Signature of authorized officer)
(Title of officer)
APPROVED AS TO FORM:

City Attorney

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THE CITYWIDE RESIDENTIAL RESURFACING PROJECT, PHASE I, II AND III, CITY PROJECT N0. 662-ST, THE CITYWIDE SIDEWALK IMPROVEMENT PROJECT, PHASE VIII, CITY PROJECT NO. 659-ST, AND THE WATER MAIN REPLACEMENT, CITY PROJECT N0. 689-WTR (THE RESIDENTIAL

RESURFACING PROJECT)
100% PAYMENT BOND
WHEREAS, the City of South Gate, California ("City" herein), has awarded to Sequel Contractors, Inc., California corporate number C1677728, ("Contractor" herein) a Contract for the work described as follows:

THE CITYWIDE RESIDENTIAL RESURFACING PROJECT, PHASE I, II AND III, CITY PROJECT N0. 662-ST, THE CITYWIDE SIDEWALK IMPROVEMENT PROJECT, PHASE VIII, CITY PROJECT N0. 659-ST, AND THE WATER MAIN REPLACEMENT, CITY PROJECT NO. 689-WTR (THE RESIDENTIAL

RESURFACING PROJECT)
WHEREAS, said Contractor is required to furnish a bond in connection with said Contract, to secure the payment of claims of laborers, mechanics, material suppliers and other persons, as provided by law;
NOW, THEREFORE, we, the undersigned Contractor and Surety, are held firmly bound unto the City in the sum of Seven Million Eight Hundred Five Thousand Six Hundred and Five Dollars ($7,805,605) for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractors shall fail to pay any of the persons named in Civil Code Section 9100(a), or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or any amounts required to be deducted, witffield, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. If suit is brought upon this bond, the said Surety will pay a reasonable attorney's fee to the plaintiff(s) and the City in an amount to be fixed by the court.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100(a) as to give a right of action to such persons or their assigns in any suit brought upon this bond.

Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or modification of the Contract Documents or the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration or modification of the Contract Documents or of work to be performed thereunder.

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IN WITNESS WHEREOF, this instrument has been duly executed by the above-named Contractor and Surety on , 20

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Note: All signatures must be acknowledged before a notary public. Attach appropriate acknowledgment.
(Type name of Contractor)
(Type address of Contractor)
B7:
(Signature of authorized officer)
(Title of officer)
(Type name of Surety)
(Type address of Surety)
B7:
(Signature of authorized officer)
(Title of officer)
City Attorney

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/'7146

NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY

EACH AWARDEE OF A PRINCIPAL CONTRACT

ST ATE OF CALIFORNIA

COUNTY OF
being first duly sworn, deposes and says that he is of (sole owner, a partner, president, etc.)
the party making the
foregoing bid, that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly, sought by agreements, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the Contract or anyone interested in the proposed Contract; that all statements contained in such bid are true and, further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository or to any member or agent thereof, or to any other individual, except to such person or persons as have a partnership or other financial interest with said bidder in their general business.

Signed
Title
Subscribed and sworn to before me this day of , 2022.

Notary Public
(Attach Notary Certificate)

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Attachment D
Notice of Exemption
To: Office of Planning and Research
p.o. Box 3044, Room 113
Sacramento, CA 95812-3044
County Clerk
(,aunty ol: Los Angeles
12400 E. Imperial Hwy
Norwalk, CA 90650
Appendix E
From:(Public Agency): City of South Gate
Public Works Department
8650 California Avenue, South Gate, CA 90280-3075 (Address)
Project Title: The Citywide Residential Resurfacing Project, Phase I, II and Ill, City Project No. 662-ST Project Applicant: City of South Gate
Project Location - Specific:

Westside of the City
Project Location - City: Sou'h Gake Project Location - County: Los AngeleS Description of Nature, Purpose and Beneficiaries of Project:

The project addresses issues of deferred maintenance such as it also includes Name of Public Agency Approving Project: C"" of Sou'h Ga'e Name of Person or Agency Carrying Out Project: C"y of Sou'h Gale Exempt Status: (check one):
€
€
€
[-
€
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b%3);15269(a));
Emergency Project (Sec. 21 080(b%4); 1 5269(b%c));
Categorical Exemption. State type and section number: SeC'on 153ol Class 'o) Statutory Exemptions. State code number:

Reasons why project is exempt:

The work falls under the category of constructing bus turn outs, right-turn lane, pedestrian lighting, bus shelters, concrete bus pads, pavement rehabilitation, traffic signal and street light modifications, and other ADA improvements. Therefore, this project qualifies for a Categorical Exemption Section 15301 Class1 (c) under existing facilities and has no significant effects on the environment.

Lead Agency
Contact Person: Kenne'h Tang Area Code/Telephone/Extension: 323-563-9574 If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a Notice of Exemption been filed by the public agency approving the project?, [x Yes € No Signature: Date:
[x Signed by Lead Agency € Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code.

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.

Title: ACM/DPW
Date Received for iiling at OPR:

Revised 2011
i& 163
Residential Resurfacing Project, 637-ST (I), 661-ST (II), 684-ST (I[[), and 699-ST (IV) Sidewalk, 659-ST Total
aP Account No. 311-790-31-9582 (I), 9583 (II), 9586 (III), and 9598 (IV) 311-790-39-9480, 9481 Phase I I Phase n PhaseIII I Phas';IV PhaseWII I PhaseD( Funding Sources Measure M Water Funds Measure E SB 1 Fu ids _peasure R SR I {unds CDBG SR I F't4d.s_ _ Budget $445,160 $4,350,000 ! !!!! ..$1,550,ODD $826,912 Oa 3XO $1,000,000 $250,437 $583,173 $800,000 Q -" $12,282,682 BKF Design Contract $68,790 $68,790 $68,790 $68,788 $275,158 BKF Amendment 1 $194,720 $7,973 $7,973 $7,973 $ 239,641 $458,280 Design Contingency
-, ,, ,, 4
$25,000 $5,000 $5,000
,,, ,
$5,000 $5,000 $5,000 $50,000
I:onstruction ('ontract $3eOl(IQ0 $2,70;!,660 $100,QO0 $6J1,742 $1114742 . .$559,931 -!1!21J4'M !Rl!ti,3% !!"1U2;13)1 $g39,6(16 !!&4A,5(17-- $7A05,60!!i Construction Contingency $35,000 $540,732 $63,174 $114,780 $55,993 $22.182 $12,640 $70,214 $53,961 $64,251 $1,032,927 pment lUM.l !m,5UlI !02,9741U 3 ! ! ! 4J J1_& .J
C-M Serv!-c-es -Contingency ' -" $3,850 '-'----$-6,949 $li369 $6,159 '$1,396 $1,ii'4 -'-a$7,000 $5,936 $7,068 $81,000 StaffTime and Support $17,810 $297,403 $78,643 $80,599 S61,473 $27,640 $14,092 $61,650 $5,796 $67,353 $70,00C $782,458 Remaining Balance: $0 $261,343 SO $0 $0 $0 $0 $0 $0 $C $583,173 $C $135,499 $980,015 Total Budget: $10, € 92,682 $1,790,000 $12,282,682
ATTACHMENT E: BUDGET SUMMARY
164
€ITYMANAOER'S OFFICE Item No. 9
DE(, 05 2D22
Opypm-
Ciffl of South Gate

CITY COUNCIL
AG-ENJDA JBT[LL
For the Regular Meeting of: December 13, 2022
ent: Public Works
Department Director:
o Cervantes
SUBJECT: AGREEMENT WITH MARK THOMAS & COMPANY, INC., FOR

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE

CITYWIDE RESIDENTIAL RESURFACING, PHASE I, II AND III, CITY PROJECT N0. 662-ST, THE CITYWIDE SIDEWALK IMPROVEMENT, PHASE VIII, CITY PROJECT N0. 659-ST, AND THE WATER MAIN REPLACEMENT, CITY PROJECT N0. 689-WTR ("RESIDENTIAL RESURFACING PROJECT")
PURPOSE: The Residential Resurfacing Project are a part of the Capital Improvement Program and are scheduled to be awarded on December 13, 2022. Construction is planned to begin January 2023. Staff is recornrnending to award an agreement to Mark Thomas & Company, Inc., ("Mark Thomas") for construction management services related to the Residential Resurfacing Project.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Mark Thomas & Company, Inc., to provide construction management and inspection services for the Citywide Residential Resurfacing, Phase I, II and III, City Project No. 662-ST, the Citywide Sidewalk Improvement, Phase VIII, City Project No. 659-ST, and the Water Main Replacement, City Project No. 689-WTR (the Residential Resurfacing Project), in an amount not-to-exceed $817,239; and b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney,
FISCAL IMPACT: There is no fiscal impact to the General Fund. The subject projects are proposed to be budgeted in the amount of $11,699,509 (Project Budget) as summarized in Attachment "B." The Project Budget consists of $10,849,509 in CIP funds budgeted in the Fiscal Year 2022/23 Adopted Budget and $850,000 in Senate Bill 1 Funds that will be appropriated in Fiscal Year 2023/24 to the project. The proposed Agreement is in the amount of $817,239, which is proposed to be funded as summarized in the following table.

Project/Account No. SB 1 Funds Measure M Water Funds Measure R Total $1,779,544 $350,000 $2,703,660 $180,000 $5,013,204
1 165
311-790-31-9582
RRP Phase II
311-790-31-9583
$781,754 $126,396 $908,150
RRP Phase III
311-790-31-9586
$702,138 $702,138
Sidewalk Phase VIII
311-790-39-9480
$1,182,113 $1,182,113
Total $4,445,549 $350,000 $2,703,660 $306,396 $7,805,605 ANALYSIS: The Residential Resurfacing Project is a multi-year project which will begin conshuction this fiscal year and be completed in Fiscal Year 2023/24. The individual projects that make up the Residential Resurfacing Project are included in the FY 2022/23 Adopted Budget in the amount of $10,849,509 is budgeted in the Fiscal Year 2022/23 CIP Budget. An additional $850,000 in Senate Bill 1 Funds will be requested to be programmed during the FY2023/24 Budget Process to fully fund the $11,699,509 Project Budget. These monies will come from next year's allocation of the Senate Bill l funds that the City receives annually from the State which is estimated at $1.825 Million in the 5-Year CIP.

ANALYSIS: The Residential Resurfacing Project is a multi-year project which will begin construction this fiscal year and be completed in Fiscal Year 2023/24. A total of $10,849,509 in CIP 'funds is budgeted in the Fiscal Year 2022/23 Adopted Budget. An additional $850,000 in Senate Bill I Funds will be requested in a separate agenda bill during the FY2023/24 Budget Process to :tully fund the proposed $11,699,509 budget. These monies will come from next year's allocation of Senate Bill 1 :funds that the City receives aru'iually from the state and is estimated at $1.825 million in the 5-Year CIP.

Fiscal Impact - Proposed Agreement Funding Summary Pro,iect/Account No. SB 1 Funds Measure M Water Funds Measure R Total RRP PhaseI
311-790-31-9582 $183,178 $38,500 $297,403 $519,081
RRP Phase II
311-790-31-9583 $75,551 $15,339 $90,890
RRP Phase In
311-790-31-9586 $77,235 $77,235
Sidewalk Phase VnI
311-790-39-9480 $130,032 $130,032
Total $465,997 $38,500 $297,403 $15,339 $817,239
The Department of Public Works, Engineering Division, needs a construction management services consultant to oversee construction of the Residential Resurfacing Project. This project is a multi-million undertaking that will require expertise and over 3,000 hours of effort to manage.

Mark Thomas is recommended for the contract.

The request for proposals ("RFP") was released to more than 23 qualified consultants; only one proposal was submitted by Mark Thomas. The other consultants cited being short-staffed, currently managing heavy workloads, and being busy with other projects as reasons for not 2 166
submitting proposals. Staff reviewed Mark Thomas' proposal and confirmed that the construction management team has met all the requirements identified in the RFP.

Mark Thomas submitted a proposal in the amount of $1,156,198. In accordance with the RFP, staff negotiated the fee proposal to $817,239, which consists of $681,218 for construction management/inspection services, $82,934 for material testing services, $36,000 for monument restoration/surveyor services, $12,731 for traffic engineering/control services, and $4,356 for admin/project support services. Based on an analysis of the project needs, Mark Thomas's proposal was negotiated by reducing the hourly rates of the Construction Manager (0.5%); reducing service hours for the Construction Manager, Inspector, and Labor Compliance by combining the construction scheduled for the Base Bid and Alternate Bid ($248,489), removing a supplemental as-needed inspector ($91,586), and removing unnecessary principal-in-charge services ($3,240). The negotiated proposal provides for the needed services for the project without cutting essential services or reducing quality. It provides for a Construction Management two-thirds of the time and a full-time Inspector and for Labor Compliance and Special Material and Testing.

BACKGROUND: The 5-Year Capital Improvement Program provides funding annually for street and water system improvements on residential streets under the following annual projects:
(a) Citywide Residential Resurfacing (RRP) Project, (b) Citywide Sidewalk Improvements (Sidewalk Improvements) Project, and (c) Water Main Replacement (Water Improvements) Project. These projects propose improvements to rehabilitate road pavements, fix sidewalks, and upgrade aging water mains on residential streets. Staff is proposing to implement these projects under one consolidated project (Residential Resurfacing Project). This approach l) ensures that both the road pavement, sidewalk and water main issues are addressed at the same time, 2) minimizes disruption to residents and motorists on the same street that would otherwise be caused by having more than two independent construction projects, 3) provides for efficiency in project management, and 4) encourages more competitive costs. A construction contract is scheduled to be awarded by the City Council on December 13, 2022. As such, an agreement for construction management and inspection services is now necessary. Staff recommends awarding an agreement to Mark Thomas to manage the construction activities under one package for the Residential Resurfacing Project.

On September 15, 2022, an RFP was released to 23 qualified consulting firms and advertised in trade journals. On October 24, 2022, only one proposal was submitted by Mark Thomas. Based on the qualification and experience criteria, Mark Thomas provides the following benefits to the project:
* Competitive Fees - Mark Thomas fee proposal was negotiated to a reasonable fee. * Experienced Construction Manager - The Construction Manager has 20 years of experience. Most recently, he was the construction manager for the Firestone Boulevard Regional Corridor Enhancements Project; Firestone Boulevard Bridge Widening Over Los Angeles River, South Gate; Central Avenue Rehabilitation Project, Montclair; and Pioneer Boulevard Rehabilitation, Norwalk.
* Qualified Staff - Mark Thomas will assemble a qualified team with experience, 3 167
knowledge, and professionalism for this project. Mark Thomas has more than enough licensed engineers, construction and program managers, inspectors, office engineers, technicians, and administrative support to manage the City's project. * Qualified Team - Mark Thomas teamed up with G3 Quality, Inc., who provided a qualified special inspections and testing and labor compliance with more than 25. The inspector is also an engineer which provides a unique ability to ensure the project is constructed in accordance with the plans and specifications. * Successful Track Record - For the past 20 years, Mark Thomas has built and managed over 100 street projects. Mark Thomas has successfully delivered more than $2 billion in public sector projects, ranging in value from $1 million to $400 million. * Similar Projects - Mark Thomas' core specialties are construction management and inspection of Public Works projects. Mark Thomas has completed numerous projects similar in scope. Similar projects were successfully completed for the cities of South Gate, Montclair, Norwalk, Manteca, Culver City, Roseville, and Los Angeles.

The proposed agreement is in the amount of $817,239. The scope of work consists of construction administration, construction inspection, labor compliance, materials testing services and compliance with local and state requirements.

Construction of the Project is scheduled to start in January 2023 and is expected to be completed within eight months.

ATT ACHMENTS: A.

Proposed Agreement
Budget Sumtnary
Location Map
KT:lc
4 168
Attachment A

AGREEMENT FOR PROFESSIONAL SERVICES FOR CONSTRUCTION

MANAGEMENT AND INSPECTION SERVICES FOR THE CITYWIDE

RESIDENTIAL RESURFACING PROJECT, PHASE I, II AND III, CITY PROJECT NO. 662-ST, THE CITYWIDE SIDEWALK IMPROVEMENT PROJECT, PHASE VIII, CITY PROJECT NO. 659-ST, AND THE WATER MAIN REPLACEMENT, CITY PROJECT N0. 689-WTR ("RESIDENTIAL RESURFACING PROJECT")
This Agreement for Professional Services for Construction Management and Inspection Services ("Agreement") is made and entered into on December 13, 2022, by and between the City of South Gate, a municipal corporation ("City"), and Mark Thomas & Company, Inc., a California corporation ("Consultant"). The City and Consultant are sometimes hereina'fter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to Construction Management and Inspection Services for the Citywide Residential Resurfacing Project, Phase I, II and III, City Project No. 662-ST, the Citywide Sidewalk Improvement, Phase VIII, City Project No. 659-ST, and the Water Main Replacement, City Project No. 689-WTR ("Residential Resurfacing Project");
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the professional services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the professional services described in the Proposal attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:

1. SCOPE OF WORK OR SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Proposal as described in Exhibit "A." attached hereto and made a part of this Agreement. The Proposal may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION. The total amount of compensation for this Agreement shall not exceed the sum of Eight Hundred Seventeen Thousand Two Hundred Thirty-Nine Dollars ($817,239) as described in Exhibit "B." City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to this Agreement.

No additional compensation shall be paid for any other expenses incurred unless first approved in writing by the Assistant City Engineer /Director of Public Works.

2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between the Consultant's office and City Hall 5 169
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Mark Thomas, Inc.

Page 2 of 10 ends

shall not be billable; however, mileage is an allowable charge reimbursable at the federal rate. Consultant may request an exemption on a case by case basis.

2.2 Consultant shall submit to City a monthly invoice for services rendered included in Exhibit "A." City shall pay Consultant within forty-five (45) days of receipt of the lnVOlCe.

2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.

TERM OF AGREEMENT. This Agreement is effective as of December 13, 2022, and will remain in effect for a period of one (1) year from said date or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

CITY AGENT. The Assistant City Manager/Director of Public Works, for the purposes ofthisAgreement,istheagentfortheCity. Wheneverapprovalorauthorizationisrequired, Consultant understands that the ASsistant City Manager /Director of Public Works has the authority to provide that approval or authorization.

CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located within City which may be affected by the services to be performed by Consultant under this Agreement. Consultant further represents that in performance of this Agreement, no person having such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid a total amount equal to its outstanding fees for services rendered as of the termination date. In no event shall the amount payable upon termination exceed 170
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the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.

6.2.I City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
a.
b.

If Consultant fails to perform the servtces required by this Agreement within the time specified herein or any authorized extension thereof; or
If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either ofthese circumstances does not correct such failure within a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.

6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2. I above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1 above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimination.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity 171
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(including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disabled or age. Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include but are not limited to hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive OrderNo. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:

6.5.1 Workers' Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees.

6.5.2 Comprehensive general and automotive liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted or authorized to do business in the State of California or which is approved in writing by City. b. Name and list as additional insured City, its officers and employees. 172
Agreement for Professional Services
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Specify its acts as primary insurance.

Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled or materially changed except upon thirty (30) days prior written notice to City of such cancellation or material change."
Cover the operations of Consultant pursuant to the terms of this Agreement.

6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.

6.7 Compliance With Applicable Law. Consultant and City shall comply with all applicable laws, ordinances and codes of the federal, state, county and city governrnents, without regard to conflict of law principles.

6.8.1. Consultant shall be an independent Consultant and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8.2. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or 173
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subcontractors, as well as for the payment of any fees assessed and interest, which would otherwise be the responsibility of City.

Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of the Consultant.

6.9 Consultant's Personnel.

6.9.1 All services required under this Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractor's wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security.

6.9.4 Consultant shall indemnify and hold harmless the City and all other related entities, officers, employees, and representatives, from any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices, or of any acts or omissions by Consultant in coru'iection with the work performed arising from this Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California, without regard to conflict of law principles.

6.11.2 This Agreement shall be construed without regard to the identity of the jO 174
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persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of the same, and any rule of construction that a document is to be construed againstthe drafting party shall not be applicable to this Agreement.

6.11.3 The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.

6.11.4 Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and as so executed shall constitute an agreement which shall be binding upon all Parties herein.

However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

6.14 Corrections. Inadditiontotheaboveindemnificationobligations,Consultantshall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

Page 8 of 10 ends

Party's right to demand compliance by such other Party in the :tuture. No waiver by a Party of a default or breach of the other Party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right ofremedy.

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.19 Attorney's Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorney's fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorney's fees and costs in additionto all other reliefto which that Party or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement, including Exhibits "A" and "B" hereto, which are incorporated herein by this reference, constitutes the whole agreement between City and Consultant, and neither Party has made any representations to the other except as expressly contained herein. Neither Party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery, and depositing said notice in the United States mail, postage prepaid, and addressed as follows:
176
TO CITY:

City of South Gate
Arturo Cervantes
Assistant City Engineer/Director of PW
Public Works Department
8650 California Avenue
South Gate, CA 90280
E-mail: acervatnes@,sogate.org
Telephone No.: (323) 563-9567
Agreement for Professional Services
Mark Thomas, Inc.

Page 9 of 10 ends

WITH COURTESY COPY TO:

City of South Gate
Yodit Glaze
City Clerk
City Clerk's Office
8650 California Avenue
South Gate, CA 90280
E-mail: yglaze@,sogate.org
TelephoneNo. (323) 563-9511
TO CONSULTANT OR CONTRACTOR:

Griffin Structures
Darin Johnson, PE
Associate Principal
2121 ALTON PARKWAY, SUITE 210
IRVINE, CA 92606
E-mail: [email protected]

6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.

6.23 Consultation With Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this Agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party dra:tted all or a portion of this Agreement, or the clause at issue. [Remainder of page left blank intentionally]
177
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Mark Thomas, Inc.

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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

By:

Al Rios, Mayor
Dated:

ATTESTED:

B7:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

By: ,u FSa"
Raul F. Salinas, City Attorney
MARK THOMAS & COMPANY, INC.:

By:

Darin Johnson, PE, Associate Principal
Dated:
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COVER LETTER
Constiuchon fvlariag-ementand Insl:iectioii Seivn:tos Citywide Ilesn-lenhal RC'SLII facincl Pioect
City ot Soritli Gate
180
kj
is

MARK THOMAS
October 24, 2022
Attn: Kenneth Tang, PE
City of South Gate
8650 California Avenue
South Gate, CA 90280
Dear Ivlr: Tang:

The City of South Gate (City) is seeking a consultant to provide construction management services for the Citywide Residential Resurfacing Project. Mark Thomas is a full-service construction management and engineering firm, specializing in transportation related projects involving civil engineering, survey, traffic engineering, structural engineering, and construction management. The City has already established relationships with Mark Thomas and our staff members from working together on the Firestone Bridge Widening and the Boulevard Projects. These relationships are a tremendous benefit to completing this project on time and on budget because it allows our team to hit the ground running on day one by eliminating any learning curve.

RESIDENT ENGINEER/PROJECT MANAGER, Mazen Mneimneh, PE, QSD will be the City's point of contact. He brings 24 years of Construction Management and Engineering experience, specializing in public works construction. He knows what it takes to successfully deliver a public works project. He will manage the contractor operations, construction administration, construction inspection, utility coordination, public relations and all other aspects of the project. Mazen has successfully delivered two main projects for the City of South Gate: The Firestone Widening Bridge and the "Boulevard Project". His first hand knowledge of how the 3rd party utilities were impacted by these projects, and his understanding of the community, will be beneficial to the City. He is experienced with the "Standard Plans and Specifications" of the City of South Gate and the "Standard Specifications for Public Works Construction" (Green Book).

CONSTRUCTION INSPECTOR, Socono de la Torre, will be Mazen's right hand person in the field. Her experience includes many major street improvement projects, including the Pioneer Boulevard Project for the City of Norwalk and the Central Avenue Project for the City of Montclair Socorro also delivered the Firestone Bridge Widening project for the City of South Gate. Together, Mazen and Socorro wil be responsible for the day-to-day operations, and apply their Quality Assurance (QA) plan to the construction activities in accordance with the project specifications.

The Mark Thomas team offers many unique strengths and advantages for this contract. We are known for being flexible and responsive to the changing needs of our clients and the projects we manage. This team was assembled for their specialized expertise in construction management, construction engineering, contract administration, project controls, claims resolution, and support services tailor-made to meet the City's needs. We fully understand the intricacies in formulating a successful approach to providing these services.

The advantages of selecting the Mark Thomas team:
)) Established relationship between the City with two of Mark Thomas' key staff.

Experience managing projects that require close coordination with multiple agencies, the community, and consultants.

Traffic Engineer Ricky Chan, who will be working on traffic related issues on this project.

Engineers and Inspectors with relevant public works construction and design experience. )) Our Resident Engineer Mazen Mneimneh has delivered two major projects to the City both within budget and schedule.

Mazen will be the City's primary contact, and can be reached at (949) 466-4640 or [email protected]. As associate principal of Mark Thomas, I am authorized to negotiate and contractually bind the firm. Mark Thomas has never been the subject of any legal investigation by County, State, and/or Federal agencies within the past five years. We have included our contract comments for the City's consideration. We are excited to partner with the City and look forward to the successful delivery of this project.

Sincerely,
MA K THOMAS & COMPANY, INC.

Darin Johnson, PE
Associate Principal
MARKTHOMAS.COM
/'7-181
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City of South Gate
865(I CALIFORNIA AVENUE, SOUTH GAT3 CA 90280-3004 Tel: (323) 351-96S7 Faxi (3231 563-9572
DATE:

TO:

September 27, 2022
Prospective Consultants
yuog:xenneth'rang,p.b.,seniorciviihngineer4
SUBJECT: ADDENDUM N0. 1
Request for Proposal (RFP) for Construction Management and Inspection Services on The Citywide Residential Resurfacing Project, PHASE I, II, AND m, City Project No. 637-ST (I), 661-ST (II), and 684-ST (III), The Citywide Sidewalk Improvements, Phase VIII, City Project No. 683-ST, and Water Main Replacement, City Project No. 689- WTR (The Project)
This addendum consists of two (2) pages.

I. In reference to the subject Project, the following modifications to the RFP shall be included in the proposal:

1. The last paragraph of the cover letter under the RFP shall be replaced with the following:

Submission Deadline: October 24, 2022, 5:00 pm
2, Page 11 of the RFP shall be replaced with the following:

Schedule for the Consultant selection process:

Date
l Requests for Proposal Released 9/8/2022
2 Written Inquiries 10/7/2022 (5:00 p.m.)
3 Proposal due 10/24/2022 (5:00 p.m.)
4 Consultant Interview l1/1/2022-l1/2/2022
5 Consultant Selection l1/3/2022
6 Fee Negotiations Complete l1/10/2022
7 Contract Award 11/22/2022
Page l of 2
182
END OF ADDENDUM #l

ADDENDUM ACKNOWLEDGEMENT
Bidder acknowledges the recetpt of this Addendum Number 1 which shall be akkac !fhe propois? € October 21, 2022
StgnatureafidTitle Date

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183
kj
is

MARK THOMAS
Contract Exceptions
Mark Thomas has reviewed the City's Sample Professional Services Agreement. If selected to work on this project, we would like the City to consider the following modifications. Additions are included in red text and deletions are included in strikethrough.

Section 8 indemnity and Insurance
Request to revise language as follows:

A. Consultant agrees to indemnify, but not defend, hold harmless, the City, its officers, employees, and representatives, agcnts, and 'v'oliintccrs frari'i and against any and all , losses, obligations, or liabilities whatsoever incurred :ri 01- :l1 al1y' I-ilanllCl- al':Slllg Oui Of :l' rclatcd tci liLil only to the extent actually CaLISed 57 it1e Consuljani's negl:gent Or W:llful acts, errors or omissions, or those o( its employees or agents. Consultant has no obligation to pay for any of the ndemnitees' defense related cost prior to a final determination ofliability or to pay any amoiint that exceeds Consultant's finally determined percentage of liability based upon the comparative fault of Consultant. Consultant will deliver to City a certificate of insurance evidencing professional liability insiirance coverage in an amount not less than $1,000,000.

MARKTHOMAS.COM
184
I 1. Q U A LI FIC AT 10 N S

AND EXPERIENCE
(Ionstmction tvianagenienl and Inspecticin Seiw:es
Citywide Resit-lential Resuiftacu'ig Pio3ect
City t'+f Soritli Gate
21 185

II QUALIFICATIONS AND EXPERIENCE

ABOUT MARK THOMAS
Mark Thomas provides construction management, civil and structural engineering, urban design and landscape architecture, grant writing, and surveying services to clients throughout California. As a California corporation, our stability throughout the years is founded on our client service focus, and delivering projects with a tailored approach to meet our clients' goals. This reputation is realized through the efforts oT more than 320 professionals with offices located throughout the State, including our Lakewood office in Los Angeles County.

CONSTRUCTION MANAGEMENT EXPERIENCE
Mark Thomas' construction management team is focused on providing high quality oversight of capital infrastructure and transportation improvements projects for local agencies. Our team has experience with construction projects ranging from pavement rehabilitation, sidewalk and Americans with Disabilities Act (ADA) ramp installations, bridge replacements, public and private developments, roadway improvements and widenings, to underground utility line replacements. We are intimately familiar with Caltrans plans and specifications, in addition to federal aid requirements and utility coordination.

The relationships and knowledge gained through our design work is applied to our consti-uction management services to provide for successful projects.

Mark Thomas is able to leverage the internal resources we have with our other divisions and services, to provide constructability review or address any potential challenges that arise during construction. Our firm is built on providing sound and innovative solutions and high-quality customer service For public works and transportation projects. Our staff is knowledgeable of standards for roadway, highway, drainage, utility, street improvements, pavement rehabilitation, and bridge projects and can provide turn-key services for the City.

Our construction management and inspection experience indiides projects for the cities of Norwalk, Culvert City, San Marcos, Roseville, Rancho Cordova, Turlock, Manteca, Rocklin, Calistoga, and the Town of Paradise.

PUBLIC AGENCY EXPERIENCE
Mazen and our support team are well-practiced at serving local agencies throughout California. We have multiple former public employees on staff and they bring thorough understanding of public policies and procedures. We have bid on thousands of projects throughout the State and are fully aware of these governing procedures, requirements and laws. Not only in support of our design documents, but also in a construction management role. We are also intimately familiar with reviewing and addressing contractor claims during construction We are accustomed to working in various capacities for public agencies and operate as a true extension of their staff.

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES

CITYWIDE RESIDENTIAL RESURFACING PROJECT
City of South Gate

MARKTHOMAS

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186

KEY BENEFITS OF THE MARK THOMAS TEAM

LOCAL EXPERTISE
Mark Thomas has served Southern California since 2008. We have offices in Lakewood, Irvine, and Rancho Cucamonga that employ more than 60 team members. We work closely with agencies to deliver cost-effective public infrastructure enhancements. These projects have ranged from construction support with site development and maintenance projects to grade separations and highway improvements. Mark Thomas has been a reliable partner to Southern California agencies and currently works closely with numerous cities and counties within the Los Angeles and Orange County region providing various services; including the cities of Anaheim, La Mirada, Irvine, Fullerton, Santa Ana, and Irvine; the counties of Orange, Riverside and San Bernardino; and progam management services to the City of Corona, City oflnglewood, and Los Angeles World Airports.

EXPERIENCED PROJECT MANAGER
We employ a multi-disciplinary approach for our projects, incorporating management and coordination of other technical disciplines. Our team understands project schedules, stakeholder and key deliverables are critical to effective project and task order management. We utilize subject matter experts on projects ensuring the City projects benefit from the abilities of our team's technical knowledge. Regular check-in meetings with City project managers is standard practice for our team in effectively managing project teams and deliverables Actively managing scope of work and budgets for all project sizes.

SUBCONSULTANT
RFI and Submittal
Mark Thomas will serve as the prime consultant and will manage the work associated with the contract from our Irvine office. Mark Thomas will be scipported by G3 Quality, Inc. (G3) who will provide geotechnical and material sampling and testing services.

G3 Geotechn:cal and Materials Testing
G3 is a California based quality management, pavement engineering, inspection and materials testing certified Smal Business with more than 25 years of experience. They have successfully implemented quality programs on some of the most complex infrastructure projects throughout California. Their team of 125 full-time technical staff indude licensed engineers, construction inspectors, certified materials testers, and laboratory technicians who are specifically experienced in local agency and Caltrans infrastructure projects. The G3 team has extensive experience working directly with loca agencies, Caltrans, Federal Highway Administration, and contractors. They operate from their corporate office in Cerritos and have additional laboratories and offices located in Redlands, Bakersfield, and Sacramento. G3 will provide fietd inspectors and technicians who are local to your project and are multi-certified, highly qualified individuals who take pride in the success of each project.

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
CITYWIDE RESIDENTIAL RESuRFACING PROJECT
City of South Gate

MARK THOMAS

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23 187

ORGANIZATION CHART
Mark Thomas understands the importance of assembling a team who has all the necessary experience and expertise to provide the construction management services required for this project. The organization chart depicts the lines of communication and responsibilities for our team. Mark Thomas has teamed with G3, a specialty firm, capable of providing the materials testing and geotechnical services required for this project. Our team was developed based on the project-specific requirements, relative experience, depth of resources, local knowledge, working relationship with many local agencies, and our extensive and successful working relationship with the City. The organization chart below includes all personnel, their roles, and percent of availability. Brief descriptions of the personnel listed on the organizational chart and resumes for our key staff are included in the following pages.
700% Avarlab(e

SUPPLEMENTALINSPECTOR/

OFFICE ENGINEER
Bruce Fock-Yat, CMIT
70% Available

TRAFFIC ENGINEER
Ricky Chan, PE, TE, PTOE
20% Avarlable
SURVEY
Steve Heise, PLS
50% Avarlable

GEOTECHNICAI AND MATERIALS
TESTING (G3 Quarity)
Hysun Lee
50% Avorlable

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES

CITYWIDE RESIDENTIAL RESURFACING PROJECT
City of South Gate

MARKTHOMAS

Page 3 ends

24 188

PROPOSED TEAM
Experience of Personnel
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Restoration/
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Steve Heise v v v
Geotechnical and
Materials Testing
Hysun Lee v v y

BENEFITS TO THE CITY
B Ongoing relationship with the City of South Gate.

B Qualified experienced engineers and inspectors with streetscape construction and design experience for public agency projects.

B Our Resident Engineer and construction inspector have successfully delivered key projects to the City.
ffi Mazen has delivered a similar project to the City of South Gate (City Sidewalk Improvement Phase Ill and IV).
a Understanding of South Gate's community and traffic behavior through the completion of the Firestone Blvd. Widening and the Boulevard Projects.

B Established relationship with project stakeholders.

H Expertise of all team members working on public agency projects.

E We have included Ricky Chan on our team to assist the City/CM with reviews/changes of the traffic control olans to maintain oublic safetv.

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES

CITYWIDE RESIDENTIAL RESURFACING PROJECT
City of Socith Gate

MARK THOMAS

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189

PRINCIPAL STAFF RESUMES
iJAZEN MNEIMNEH, PE, QSD
Construction Manager

EDUCATION
MS in Engineering Management, Santa Clara
University
BS in Civil Engineering, Beirut Arab University

REGISTRATION
CA QSD 06556; CA PE C65560
Contractor's B license #1010354

CURRENT WORKLOAD
20%
I More than 24 years of construction
management experience
I Managed a wide variety of roadway
rehabilitation projects
I Extensive knowledge of South Gate
procedures
I Registered engineer with the State of
California
Mazen has over 24 years of experience in the design and construction management of transportation and structure projects, including bridge construction, highway interchanges, street improvements, and roadway rehabilitation. Projects included bridge replacement, grade separations, reinforced concrete channels, bridge seismic retrofits, road widenings, overlay, portland cement concrete (PCC) and asphalt concrete (AC) pavements, and retaining walls. In addition, he has experience with projects utilizing alternative delivery methods, as he spent more than eight years working on challenging (vertical) projects ranging in value from $500M to $1.3B. He manages multiple projects requiring interfacing and coordination with railroad and utilities companies, Caltrans-Local Assistance Program, Counties, Funding Agencies (Local, State, Federal-FHWA/BIA), environmental, and regulatory agencies.

REPRESENTATIVE PROJECT EXPERIENCE

FIRESTONE BLVD BRIDGE WIDENING OVER LOS

ANGELES RIVER, SOUTH GATE
Resident engineer and structures representative providing construction management for a 473-ft bridge and 300-ff road widenings; a federally funded Highway Bridge Project following Caltrans Procedures. As the resident engineer and structure representative, Mazen has led the full-service construction management team for this major bridge project. The bridge utilized precast concrete bulb-tee girders. In addition to widening the south side of the bridge. "THE BOULEVARD" FIRESTONE BOULEVARD

REGIONAL CORRIDOR ENHANCEMENTS, SOUTH GATE
Construction manager for the improvement to a major gateway to the City. To achieve this goal the number of traffic lanes will be increased from four to six lanes on Firestone Boulevard between Alameda Street and Hunt Avenue. Improvements also include the synchronization of traffic signals, installation of new street signage and construction of raised medians, curb and gutter; and asphalt paving.

PIONEER BOULEVARD REHABILITATION, NORWALK
Construction manager for the rehabilitation of Pioneer Boulevard between Rosecrans Avenue and Alondra
Boulevard. The work involves construction of landscaped median islands along the center of the street, installation of a new traffic signal on Pioneer Boulevard at Ferina Avenue/ Hopland Avenue, repaving the roadway including repairs to gutters, and upgrading corner accessibility ramps.

CENTRAL AVENUE PROJECT, MONTCLAIR
Construction manager overseeing construction
management and inspection services for the rehabilitation of Central Avenue, between Phillips Boulevard (southern City limit) and I-10 (northern City limits). The project's objective is street rehabilitation, signal modifications, median landscaping/irrigation improvements, recycle water line and handicap accessibility upgrades.

AUXILIARY LOT PROJECT, NORWALK
Construction manager for the parking lot project for the City of Norwalk Public Works Department. The project converted the empty lot adjacent to the Norwalk/Santa Fe Springs Transportation Station to a parking lot. The project provides a safe designated parking lot for buses as well as a yard location for the City of Norwalk's maintenance crew.

Having this parking lot next to the transportation station facilitates the commuter's accessibility to a safe and fast trip, allowing commuters to arrive at the station and be able to have a fast commute transfer

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
CITYWIDE RESIDENTIAL RESuRFACING PROJECT
City of South Gate

MARKTHOMAS

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190

SOCORRO DE LA TORRE
Construction Inspector

EDUCATION
BS in Civil Engineering, California State
University, Los Angeles

CURRENT WORKLOAD
20%
I More than 16 years of construction
management and inspection experience
I Experience working on a wide variety of
roadway rehabilitation projects
I Extensive knowledge of Public Agency
procedures
I Resident of South Gate
I Bilingual, fluent in Spanish
Socorro has over16 years of experience in the construction management and inspection of heavy civil projects, particularly construction and inspection of highways, street improvements, bridges, and light rail transit. She has also played various roles as a field engineer, project engineer; assistant superintendent, and assistant structure representative/inspector. She has worked on numerous multi-million dollar construction projects with Caltrans, Metro, and numerous local agencies.

Projects included street improvements, bridge replacement, grade separations, road widenings, pavement rehabilitations, landscaping, pre-stressed and reinforced concrete, cast-in-drilled holes (piles), trenching and shoring, precast girders, mass concrete, bridge demolition, rock slope protection, sign structures, sound walls and retaining walls.

REPRESENTATIVE PROJECT EXPERIENCE

PIONEER BOULEVARD REHABILITATION, NORWALK
Construction inspector for the rehabilitation of Pioneer Boulevard between Rosecrans Avenue and Alondra
Boulevard. The work involves construction of new median islands along the center of the street with stamp concrete and landscape/irrigation, installation of new traffic signals on Pioneer Boulevard at Ferina Avenue/ Hopland Avenue, as well as, lowering and adjusting manholes, removing 1-mile-long of existing AC and replaced with new concrete pavement, including repairs to curbs and gutters, sidewalks and upgrading corner ADA ramps, traffic handling control and managing temporary and final striping.

CENTRAL AVENUE REHABILITATION PROJECT,

MONTCLAIR
Construction inspector for the rehabilitation of Central Avenue, between Phillips Boulevard and I-10, a 2.5-mile- long stretch of work. The project's objective was street pavement rehabilitation, replacement of main water line, traffic signal modifications, median landscaping/irrigation improvements, sidewalk and curb and gutter replacement, and handicap accessibility upgrades.

FIRESTONE BLVD BRIDGE WIDENING OVER LOS

ANGELES RIVER (HBP), SOUTH GATE
Construction inspector for the widening of a 439-ft long bridge over the Los Angeles River. As the primary inspector on this project, Socorro has performed all the types of inspections required, including roadway, structural, and traffic handling, such as, construction of road widening, removal and replacement of sidewalk and curb and gutter, removal of existing asphalt pavement and replacement with jointed plain concrete pavement, relocation of street ighting, striping, and traffic control systems. ASSiSted project rep with submittal review and respond to Request for nformation, track quantities on a daily basis and review and prepai-ed progress payments and provide documentation of daily reports. Perform SWPPP walks with Contractor for SWPPP reports. In addition to widening the south side of the bridge, this project also included demolition and replacement of the existing southwest bike ramp and retaining walls.

FIRESTONE BOULEVARD REGIONAL CORRIDOR

ENHANCEMENTS PROJECT, SOUTH GATE
Provided construction management and inspection with the goal of improving one of the major gateways into the City by easing traffic circulation and increasing driver and pedestrian safety. To achieve this goal, the number of traffic lanes was increased from four to six lanes on Firestone Boulevard between Alameda Street and Hunt Avenue. Socorro was the Supplement construction
inspector for the rehabilitation of the Firestone Corridor an approximate 2.5-mile-long project work. The work involved of new median island along the center of the street with rock blanket cobblestone paving and installation of new landscape and irrigation system, removed and replaced sidewalk and driveway approaches, potholing for traffic signal pole and electrical pole installation, stamp concrete, existing CMU wall replacement and painting.

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
CITYWIDE RESIDENTIAL RESuRFACING PROJECT
City of South Gate

MARK THOMAS

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2'f- 191

ADDITIONAL STAFF QUALIFICATIONS
Darin has more than 38 years of experience in
transportation and municipal engineering, project
management, and QA/QC reviewing for a range of
complex transportation improvement projects including highways and interchanges, new bridges, bridge
rehabilitations, replacements, and widenings, retaining walls and sound walls, interchange and roadway
widenings, and traffic and operational improvement
projects. He is intimately familiar with the Caltrans
approva process and requirements. He also brings
extensive experience with local agencies and strong
public agency staff relationships.

Bruce has been practicing in the field of civil engineering for eight years, and is diversified primarily in the
construction of civil infrastructure. He has overseen
complex municipal infrastructure projexls including:
roadways and highways (cement stabilization, in-situ
foam bitumen & various pavement profiles); retaining ' - . ' ,- structures (earth fill, MSE Retaining Walls, debris flow barriers & dams); concrete structures (bridges, pump " station & drainage etc.), and the upgrade of several
rail networks. Bruce has been an integral part ofthe ':" . 1<,"management and the project team, providing technical direction to design, engineering and the construction
support throughout the project stages. He has also assisted and performed QA/QC; daily inspection; the management, review and processing of project documentations (Submittals, RRs, Pay Applications, Labor Compliance, Project Reports etc.).

Ricky has 22 years of experience in transportation,
traffic, and municipal engineering projects. He is highly organized and manages projects using a hands-on
style. Ricky has worked on a variety of construction
management and inspection, roadway, bikeway, and
traffic related projects as well as site projects. His ' -ffl experience includes traffic control and construction
phasing plan review, traffic investigation in responding to public and local business concerns, temporary
traffic control management for construction, safety
for vehicular and pedestrians movements during
construction, final cat-tracking, roadway geometrics,
intersection widening, local street design, and traffic control design.

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICeS
CITYWIDE RESIDENTIAL RESuRFACING PROJECT
City of South Gate

MARKTHOMAS

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fl 192
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Steve has more than 25 years of land surveying
experience. He has performed land survey work on
major projects in 23 states as well as internationally in Canada, Mexico and South America. Steve is
experienced on pipeline surveys, public lands, military installations, highway and railroad projects, wireless communications, construction staking, subdivision maps, condominium mapping, parcel maps, easements and
right of way, with countless hours of boundary survey work and experience. Steve is an active member of
the California Land Surveyors Association, and current President of the San Diego Chapter of the CLSA.

Hysun brings seven years of quality management,
construction inspection and materials testing
experience. She specializes in pavement design, hot
mixed asphalt (HMA) materials design, and material
testing. Hysun applies her expertise on construction
inspection reporting, laboratory operations and
overseeing all materials designs. Her comprehensive
knowledge and experience on design build, design bid
build and construction manager / general contractor
projects allow her to build and lead highly effective and efficient quality management teams.

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES

CITYWIDE RESIDENTIAL RESURFACING PROJECT
City of South Gate

MARKTHOMAS

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ft- 193

RELEVANT PROJECTS
Mark Thomas brings extensive experience delivering construction management and design services for pavement rehabilitation projects. The projects highlighted below represent our construction management experience with similar projects and scope. We have an intimate knowledge of the key issues and challenges and our team will efficiently deliver the construction of this roadway improvement project.

LOCAL STREETS REHABILITATION PROGRAM, ZONE 27

NOPWALK
Mark Thomas provided construction management,
inspection services, and outreach for the Local Streets Rehabilitation Program, Zone 27 project. The project had imited work hours and multiple phases of construction, induding rehabilitation of residential, collector and arterial streets within Zone 27, and various repairs such as pavement rehabilitation, resurfacing, signing, and striping; sidewalk, curb, and gutter; ADA compliance upgrades
such as the installation of new access ramps and repairs or replacements of current facilities; and removal or replacement of segments throughout the project limits that experienced drainage issues. We worked early on with the City, eVen before the preconstruction meeting to settle On a strategy for public outreach and then helped implement that approach to minimize impacts during construction.

We also regularly met with the City, and the contractor to discuss outreach in order to maintain an approach that kept everyone advised about the construction impacts.

YOSEMITE AVENUE RECONSTRUCTION, MAIN STREET TO COTT AGE AVENUE

MANTECA
Mark Thomas provided construction management and
inspection services, SWPPP inspection, environmental
monitoring, material testing and coordination for the reconstruction of Yosemite Avenue from Main Street to Cottage Avenue. The project indudes full-depth reclamation (FDR) of the existing pavement with an asphalt overlay. The project also includes the reconstruction of curb ramps to meet ADA standards as well as the addition of two pedestrian actuated crossings near Manteca High School and Lincoln Elementary School. The project has induded coordination with Manteca Unified School District and local businesses during construction to keep the stakeholders up-to-date on construction schedule and activities.

In addition to pavement and active transportation
improvements, the project also involved extensive utility construction and coordination. A newl2-inch water line was constructed across Yosemite Avenue. This required
construction of the new pipeline and tying into the existing system. Additionally, a high-pressure gas transmission line and a gas distribution line was present within the FDR segment of the project.

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES

CITYWIDE RESIDENTIAL RESURFACING PROJECT
City of South Gate

MARKTHOMAS

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30 194

HIGUERA STREET BRIDGE REPLACEMENT AND BALLONA CREEK BIKE PATH

CONNECTMTY IMPROVEMENTS

CULVEP CITY
Mark Thomas is providing construction management
services and construction contract administration for the Higuera Street Bridge Replacement and Bike Ramp in
Culver City. Services also include structures representation, falsework, shoring review and other reviews that follow the Caltrans 'Local Assistance Procedures Manual',
Survey Manuals, all other Caltrans manuals and standard specifications. The project is within the U.S. Army Corps of Engineer (USACE) and follows the USACE 408 permit
regulations for the channel access during wet and dry seasons. Features of the existing bridge are: 42-feet-wide; three travel lanes; sidewalks on both sides; three span steel girders and beam; and a concrete deck. The upgrade wil assure compliance with the current seismic and geometric standards but as well will enhance the public safety for bicyclists/pedestrians crossing the bridge and traffic circulation. The project will also indude a new bike ramp connection from Higuera Street to the existing Ballona Creek Bike Path.
2018 RSTP ARTERIAL RESURFACING PROJECT

POSEVI LLE
Mark Thomas provided construction management
services for the 2018 RSTP Arterial Resurfacing Project (construction was deferred by the City until 2021 and 2022).

The project consisted of pavement rehabilitation project on residential, collector, and arterial streets. The work was performed under limited work hours and multiple phases of construction in the City of Roseville. The pavement rehabilitation included mill and overlays, edge grind and overlays, base repairs, microsurfacing, ADA curb ramp installation, and traffic signal upgrades.

The working hours were strictly enforced on this project pursiiant to the restrictions to avoid impacts to rush-hour traffic and prevent unnecessary disruption on arterial and collector roadways. The specifications induded liquidated damages that coeild be assessed for working outside of the working hours. For some activities, such as microsurfacing, liquidated damages began two hocirs prior to the end of the working hour block and the penalties escalated as activities extended further past the end of the working hours.

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES

CITYWIDE RESIDENTIAL RESURFACING PROJECT
City of South Gate

MARKTHOMAS

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Ill. SCOPE OF WORK &

PROJECT APPROACH
Construction Ivicinagement antl Inslieclion Seivices Cityvvirle Rpsirlential ResuiFacn'ig Pto3ect
City of Soritli Gate
196
Ill SCOPE OF WORK AND PROJECT

APPROACH
The City has elected to take the improvement citywide, enhancing the accessibility throughout the neighborhoods that surround the community. These improvements will include pavement resurfacing and water main replacement of several streets through the City. The resurfacing project will include pavement rehabilitations, removal and replacement of ADA ramps, rehabilitation of cross gutters, curbs and gutters and sidewalks, adjust to grade manholes and values, speedbumps, street signs and striping. Driveway approaches and ADA access ramps constructed with approved transitions to adjacent A/C pavements and all other existing items adjacent to the City's improvement. During the construction of the City improvements, access to the pedestrian walkways will always have to be maintained. During the earthwork phase of construction special precautions shall be taken to protect all underground utilities previously identified and unknown utilities will be properly identified and incorporated into the project red line (As Built) drawings. With our commitment to the deliverables, the CM team will develop a routine of reporting the progress of construction activities to the City, while also providing observations and conducting field inspections following the Standard Specifications for public works construction.

During the multiple phase improvements, Mark Thomas will closely monitor construction schedules to assure utility coordination have been made, public outreach has been achieved with outreach updates keeping the public and community informed of dosures and that detour signs, and dearly identify logistically to facilitate a successful project through the full duration of individual phasing.

TASK1 & 2 & 8 PROJECT COORDINATION, CONSTRUCTION OBSERVATION/INSPECTION &

PROJECT CLOSEOUT
Construction Management P(an
Mark Thomas' plan is based upon the "Standard Specifications for Public Works Construction," (Green Book), the "Standard Plans and Specifications" of the City of South Gate, and the latest Caltrans Standard Specifications. We will use this Construction Management Plan (CMP) to ensure all of the Mark Thomas team members assigned to the project will meet the City's expectations and will be in compliance with Metros requirements for documentation.

Pre-construction Condition Survey
Documenting the site prior to construction is essential. Proper documentation can of-l:en mitigate disputes between the City, Contractor and other project stakeholders. We will perform detailed pre-construction project condition documentation. Documentation will include photographic and written records taken by our staff Administration and Project Control
>> We will maintain project records for the project construction work )) We will ensure timely payment to the contractor for satisfactorily completed work We will prepare and coordinate approvals of contract change orders Construction Meetings, Schedule, and Field Meetings The Resident Engineer will coordinate the weekly meetings with the Contractor the City of South Gate Designer (when applicable), and third-party representatives (as required) to discuss progress, issues, concerns and resolutions, upcoming construction, schedule, safety, and third-party coordination. The Resident Engineer will schedule, coordinate, and facilitate the pre-construction, construction progress, and other on-site construction-related meetings and document key discussion and decisions by preparing, distributing, and filing meeting minutes.

Document Tracking System
We will implement and maintain a project filing system for all documents for this project. Mark Thomas' staff will document communications with the contractor in correspondence and daily diaries and provide to the City on a weekly basis. Mark Thomas will prepare, log, and maintain the project records, including but not limited to: weekly statement of working days,

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CITYWIDE RESIDENTIAL RESuRFACING PROJECT
City of Socith Gate

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daily inspection reports, correspondence, submittals, change orders, notice of potential daim, progress payments, lab and field test reports, materials delivery tickets and compliance certification, progress reports, progress photos, meeting minutes and monthly reports. This effort will be led by Mazen with the assistance of support staff Claims Review
The following strategies are some of the activities we will engage in order to avoid claims:
a. Constructability review of the contract documents, prior to construction. b. Analyze the Contractor's bid documents against the contract plans and specifications c. Partnering and maintaining an open relationship with the Contractor to ensure all issues are discussed immediately upon discovery.
d. Seek and always move towards a prompt resolution of all issues at the earliest possible stage. e. Monitor the construction schedule to control completed activities within the specified contract limits and reduce the potential Tor any claims of delay.
fI Document and update all work performed and payments for work. g. Ensure all submittals/RRs are answered in a timely manner according to the project specifications.

Shocild issues arise requiring a daim, we will review the merits of the claim and advise the City accordingly.

Contract Labor Compliance
We will ensure compliance with the Davis-Bacon Act by conducting employee interviews with the Contractor's laborers to verify labor compliance requirements as well as review Contractor's certified payrolls, daily inspection diaries, and prevailing wages records to ensure Equal Employment Opportunity (EEO) requirements are performed and documented in the project files
Contractor's Submittals and Shop Drawings
A submittal log will be established at the beginning of the Project and will be continuously maintained and updated.

Depending on the nature of the submittal, we will either review the siibmittal ourselves, or send it to the designer for review We will ensure that all contractor submittals meet contract requirements and are returned to the Contractor within the time requirements of the Contract.

Requests for Information (RFI)
An RFI log will be established at the beginning of the Project and will be continuously maintained and updated. The RR log will identify the parties responsible for review and response. We will conduct an initial review to determine if we can provide an answer to the RFIs to speed up the process and reduce cost. When necessary, RRs will be routed to the designer. The Resident Engineer will prepare responses to RFI's with the coordination of the Designer in a timely manner and in accordance with the time requirements of the Contract.

Change Orders
- We will review and evaluate ALL change orders and/or contractor's request for substitutions related to construction issues based on drawings, specifications
We will convey proposed changes to the City's Project Manager; design engineer, other project consultants We will negotiate and prepare appropriate Contract Change Orders for all accepted changes We will assist the City as requested in identification, resolution, and final disposition oT all claims As-Built Plans
We will ensure that the Contractor maintains a full-size set of plans with all as-built changes denoted. We will maintain a parallel record of any as-built changes to verify accuracy oT the Contractor-maintained set. At the end of the project, we will route the contractor-maintained set to the designer to produce the official recottj set

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CITYWIDE RESIDENTIAI RESURFACING PROJECT
City of Socith Gate

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Construction Observation/Inspection
The Mark Thomas team will be responsible for QA to verify that the Contractor's Quality Control (QC) Plan is being adhered to and to independently verify the Contractor's QC findings and activities. Our inspectors will conduct the daily inspections of all work to be performed by the Contractor to ensure the construction is in accordance with the plans and specification.

Pre-fina{ and Final Inspection
We will continuously inspect the work and at the end of the project and will generate a "Punch List" that includes al deficiencies. Our inspectors will continuously inspect the work until all items on the list are complete. Upon completion of items listed in the "Punch List", we will perform a final inspection prior to project acceptance.

Project Close Out and Transfer of Project Records
We will follow Federal Highway Administration (FHWA) and Caltrans Guidelines for project close-out documentation and project acceptance. Upon completion, all project files and As-Builts will be properly packed and delivered to the City. This includes:

Complete hardcopy and electronic sets of submittals, RRs, and contract change orders (CCOs), and associated logs and conformance review letters bound in a three ring binder along with an electronic copy Complete electronic copy of photo/video documentation.

Approved as-built Record Drawings.

Certifications that all material incorporated into the completed structure work is in compliance with the contract Complete hardcopy set of special inspection reports and associated log that contains the date, quantity/description, location and test results for all special inspections and material tests bound in a three ring binder along with an electronic copy.

Copy of all correspondence.

Completed Punch List.

Project acceptance report and written assurance that the work is completed and ready for acceptance by the City of South Gate.

Quality Assurance
The Contractor is responsible for its own QC. The Mark Thomas team will be responsible for QA to verify that the Contractor's QC Plan is being adhered to and to verify independently the Contractor's QC findings and activities. Our QA policy on this project is to ensure the processes and procedures employed by the Contractor will result in full compliance with the contract documents. Below is an overview of the QA procedcire that will be provided for this project by the Resident Engineer
Provide constructability review of the plans, specifications, and cost estimate (PS&E) by ensuring that every construction project starts in conformance with the contract documents, so that the amount of rework and non- conformance reporting will be kept to a minimum and the project will proceed on schedule.

Ensure the Contractor submits all working drawings required by the contract for review and approval. (i.e. SWPPF% Traffic Control Plans per latest MUTCD, Utility Protection Plans, Trenching and Shoring, Material Submittals etc.) Maintain records and quantities all field quantities to verify quantities claimed on the progress payments.

Ensure that the Contractor complies with the contract specifications, MUTCD, Cal OSHA, public safety, worker safety requirements for excavations.

Documentation: Status of construction progress or lack thereof, extra work, night work, videos and photographs.

Conduct QA materials testing and ensure compliance with testing frequencies per Materials Manual and verify a materials furnished meet specified quality standards and are supported by certificate of compliance and production QA testing.

Maintain logs of all materials testing (compaction test earthwork, gradation tests for aggregate base, asphalt concrete and reinforced concrete mix designs, and test results for various concrete mix designs etc.).

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Mark Thomas will define the criteria for quality assurance surveying checks of the Contractor's work of surveying, staking, and assurance of monument preservation as deemed necessary and appropriate to ensure the Contractor's compliance with the contract.

The Mark Thomas team will define the materials testing requirements for QA testing. Below is an overview of the QA/ QC Procedures that can be provided for this project:

ADA Sidewalk and Curb Ramps.' Compliance to ADA is crucial, and the Mark Thomas team will make sure that the sidewalk widths, rrinning slopes, cross slopes, flow lines, ramps, and landings are constructed to the correct specifications, dimensions, and requirements by inspection with digital levels and measures.

Paving.' Mark Thomas will review the Contractor's submittals for asphalt mix design, and test the material at the project site with a field asphalt concrete sampling iised for compaction tests, viscosity, and air void determination, etc. Ti'affic control will be reviewed to constantly warrant safety throughout the project site. The thickness of pavement removed and constructed will be inspected.

Soil.' Mark Thomas will verify use of proper materials, densities (compaction tests) and lifting thickness during placement of compaction of controlled fill. Prior to placement of controlled fill, we will observe subgrade and verify that the site has been prepared properly.

Traffic Control Ptans.' The Mark Thomas team will review traffic detour and lane closure plans prepared by the Contractor for potholing operation, street improvements, building demolition, and lane closures. Verify to ensure the Contractor's plan meets the requirement to minimize disruption to the businesses in the vicinity of the project.

Underground Utilities.' Monitoring potholing and track Time and Materials if deemed necessary.

Below is an overview of the QA Procedures that will be provided for this project by our field inspectors:

Reinforced Concrete
- Review rebar shop drawings
Deep Foundations
- Inspect pile layout prior to pile drilling
Tagging and sampling rebar
Rebar placement inspection
nspection during the preparation of trial batches
Provide continuous batch plant inspections
Provide continuous inspection during the placement of all concrete where required by the project specifications Test slump, air content, temperature and/or density as required by the project specifications
Prepare test specimens as required by the project
specificat'ions
Pickup and deliver all samples to the testing facility
Perform compression tests
Asphalt
- Plant inspection and sampling
Asphalt mix design reviews
Field asphalt concrete sampling
Cold asphalt in place testing and inspection
Viscosity and air void determination
Micro-surfacing testing and inspection
Field asphalt nuclear compaction tests
Laboratory gradation, asphalt concrete burns to
determine oil content of samples, sand equivalent tests Observe Cast-In-Drilled-Hole (CIDH) pile drilling
operations
Verify pile length and diameter
Observe pile rebar cage placement
Observe concrete placement
Prepare concrete test specimens as required by the
contract documents
Grouting
- Grout placement
Sampling of grout as required per the contract
documents
Transporting samples
Compression tests
Soils
- Sampling soils
Laboratory compaction curves, checkpoints, moisture/ density, plasticity, gradation
Perform classification and testing of controlled fi
materials
Verify use of proper materials, densities (compaction
tests) and lifting thickness during placement of
compaction of controlled fil
Prior to placement of controlled fill, observe subgrade and verify that the site has been prepared properly

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CITYWIDE RESIDENTIAL RESURFACING PROJECT
City of South Gate

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R-valcies field sampling and laboratory testing Speed bumps Other items: Slip fil
Masonry
Ti'ench Excavation and Backfilling
Underground utilities
ADA sidewalk and ramps
Clearing and Grubbing
Adjustment of manholes and valves
Curb and gutter
Drilling and bonding dowels
Signing and striping
Slope stabilization
Reports
Provide recommendations to the City to correct
Contractor's non-conformance items.

Provide interpretations of test results.

Prepare final report prior to project close-out. All non- conformance items shall be resolved prior to issuance of this final report.

TASK 3 TRAFFIC ENGINEER
Ricky Chan, TE will be our traffic engineer for this very important project. Ricky will review and approve the contractor's traffic control and construction phasing plans. As several of the streets will get reduced to one lane, traffic delays will increase tremendously. The Mark Thomas team will ensure the traffic control, detour and lane dosure plans prepared by the Contractor for potholing operation, street improvements, ADA Ramps, and lane closures, meet the CAMUTCD requirement to minimize disruption to the residences and businesses in the vicinity of the project.

TASK 4 & 6 MONUMENT RESTORATION/

SURVEYING
The monument persecution tack is mandated by California State Statues known as Professional Land Surveyor's Act, Section 8771 (a) (b). The purpose for this law is to prevent costly Surveys to re-establish existing Center Line Control Points after construction. Road Construction is inevitable over the course of time and this process allows the original monument to be destroyed with a replacement to be set after construction. Thereaftei'; the perpetuated monuments are readily available for future Lot-Boundary surveys. Mark Thomas Survey Team will provide Quality Assurance Field and Office function to Verify Monument Preservation Survey Procedures (Corner Records) of existing centerline monuments located at intersections, BC's, EC's, Angels, and Radius Points of Record.

TASK 5 & 6 MATERIALS TESTING/GEOTECHNICAL
The Mark Thomas team will conduct QA materials testing to ensure compliance with the Contract requirements. QA sampling and testing will be performed by G3, a Caltrans AMRL and CCRL certified materials testing laboratory located in Cerritos. The anticipated items that need testing on this project are as follows: Soil Compaction Tests, Soil Gradation during trench backfill and subgrade preparation, compaction tests and during Asphalt Rubber Hot Mix (ARHM) and AC paving operations and concrete testing. All testing will be performed in accordance with the latest American Society for Testing and Materials (ASTM) requirements
TASK 7 UTILITY AND OUTSIDE AGENCY

COORDINATION
Our team is familiar with most of the agencies and utilities listed in the project specifications. Many of the agencies have been our clients on various projects. Our Resident Engineer fully understands the role of communication and coordination

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CITYWIDE RESIDENTIAL RESURFACING PROJECT
City of Sorith Gate

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with all the applicable agencies and stakeholders, and will make sure that all involved parties are kept informed ofconstruction activities. Collaboration is imperative with the school administrators, the Fire Department, the Police Department, Metro, and Waste Management. Our team has been working closely with these departments, agencies andutility companies during the Firestone Boulevard Widening project in South Gate.

We will utilize a utility tracking system, which will list each utility, the owner, the owner's contact person, and to-datedisposition of any action required of the utility. This tracking system will be continuously updated, in order to keep constantattention on the relocation or protection-in-place activities of each utility affected by the construction. We will meet with althe utility companies to identify and coordinate their required scope of work to relocate or protect in-place their facilitieswith the Contractor's construction operations and the project milestone schedule. We will ensure that utility owners arenotified before their utilities are exposed to allow them to bring their inspectors on site, if required.

This approach should ensure smooth and productive coordination, allowing this project to move (orward with minimalschedule risk. We have identified the utility companies and the stakeholders and their roles, along with our team memberwho is assigned to that agency.

AT&T
City of Huntington Park
Crown Castle
City of South Gate
Review and Coordination
Review and Coordination
Review and Coordination
Review and Coordina'?on
RE/Inspector
RE/Inspector
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RE/Inspector
County Sanitation Districts of Los Angeles County
Etic Engineering
LADWP
LA County PW Road Dept
LA County PW Sewer and Storm Drain
Lumen (Level 3/Century Link)
Metropolitan Water District
MCI Verizon
Plains All American Pipeline
Pacific Pipeline Systems
Southern California Edison
Southern California Gas Distribution
Southern California Gas Transmission
SoCal Water (Golden State Water)
Sprint
Torrance Logistics
Spectrum
Review and Coordination
Review and Coordination
Review and Coordination
Review and Coordination
Review and Coordination
Review and Coordination
Review and Coordination
Review and Coordination
Review and Coordination
Review and Coordination
Review and Coordination
Review and Coordination
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Review and Coordination
Review and Coordination
Review and Coordination
Review and Coordination
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RE/lnspectot
RE/Inspector

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Crty of South Gate

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City Engineer
Post Office
LA CO. Fire Department
South Gate Police Department
Waste Management
City of Huntington Park
City of Lynwood
MTA (Bus Routes)
Residents and business adjacent to project site.

South Gate schools
Other Project Stakeholders
Coordination
Coordination
Coordination
Coordination
Coordination
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Coordination
Coordination
Coordination
Coordination
Coordination
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n addition to coordinating with these agencies, we will coordinate regularly with the City of South Gate and the City's project managet: We would propose that some or all of these meetings be held at the City of South Gate, as it would facilitate taking a site walk if necessary. During especially busy periods in the project, the meetings could be supplemented by a weekly conference call. This type of regular communication will ensure that we are meeting the City's needs, moving Torvvard on schedule, and managing any outstanding issues.

PRIMARY PROJECT CONCERNS
We are committed to assist the City in meeting its overall objectives in this construction contract. In our review of the plans and specifications, our team has identified some potential opportunities that will need to be addressed in a timely manner to ensure the success and completion of the project. Some are listed in the table below for your review and consideration:

The City shall process the Con-tractor's
request for progress payment within sixty
(60) days from the date of submittal of the
corrected invoice.

Curb ramps at Citywide projects are heavily
traveled with pedestrians especially near
schools.

HMA is proposed for the area to be cold
milled. This will cause dust and noise
problems.

Limits not provided on plans, instead a
quantity ofwork is provided.

Specification Page Ill-l Location ofwork.

Calden (from Southern to Glenwood) and
ndiana (from Long Beach to Madison) are
not called out under this section of the
specs but are on the plans sheets C-24 and
C-15, respectively.

Specification calls out for 60 days to release payment to the contractor. Labor Code gives 30 days for payment
release without incurring interest. We recommend that
the City's boiler plate be checked against the labor code.

Contractor will need to construct these ramps in a
manner to maintain adequate paths of travel.

Field ad3ustments to fit ramps.

Make provisions for dust and noise before this operation and coordinate with peak time of pedestrian use
especially near schools and residential areas.

We strongly recommend to show the station for these
improvements on the plan to ensure the design intent is fulfilled. Providing a quantity without a location of these improvement could lead to an undefined scope of work.

Recommend consistency between plans and specs to
avoid any cost and time impact.

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City of South Gate

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Explore relocation ofthe utility line if possible by
potholing.

Bid Item Nos. 5, 55, 104
etc.

Section 26 of the specs
calls-out to keep at least
one 12-foot wide lane
open in each direction at
all time.
uarkup for EX
Dividing the same bid items into 5phases
can cause a substantial inconsistency in unit
rates for each phase. The con-tractor may
price these items based on the quantities for
each phase.

Omitting a portion of the work may also
result in not getting the best deal for the
price paid.

Re-establishment of monuments as defined
on Page IV-10 of the special provisions
places the responsibility of locating and
re-establishing disturbed monuments on the
contractor,
Certain street are too narrow and can not
possibly fit within this requirement.

Work by Contractor's markup for labor,
equipment and mate-rial has not been
identified in the special provisions and has
only been identified for the subcontractor's
work.

Section 8.2 of the project specifications
states, "The contractor shall so conduct
his operations as to have under contract
no greater work than he can prose-cute
properly:'
Ensure USA and Dig Alert before excavation.

Recommend a 10-20% contingency in the bid schedule
quantities over the AC and leveling course quantities to avoid a budget increase.

Consider Final Pay item for AC and Leveling course
quantity to avoid budget overrun.

It may have been more economical if all these bid items were combined which would have brought the unit price down.

Precise tie-out and re-establishment of monuments
should be performed by a California Licensed Surveyor and should be stated in this section.

Suggest revising this requirement only to where it is
feasible.

Suggest switching to night work for alley and narrow
streets to avoid peak time public inconvenience.

Suggest allowing a controlled one lane open during
specific streets for paving operations according to the latest MUTCD requirements
We strongly recommend identifying the percentage for overhead and profit for extra work for labor equipment and materials for the contractor and not only for his sub- contractors.

Given the significant traffic volume on the Citywide
streets, more dearly defined construction parameters and limits will benefit traffic flow.

Suggest limiting removal of improvements to one street/ blvd./avenue and not allowing additional removals od sidewalks/curb and gutter and ADA Ramps until new
improvements have been completed.

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CITYWIDE RESIDENTIAL RESuRFACING PROJECT
City of South Gate

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Stanford Ave School and Limited space for high school parking other impacted school entrance and student drop-off zones.

Site Cleanliness Section 27 of the specifications defines required site deanliness measures.

Safety Construction near schools and pedestrians.

Tiaffic Maintenance Project and working area in close proximity to Residential streets throughout the
City. Importance to maintain traffic flow
and access to driveways and limit public
inconvenience throughout all phases of
construction.

Work closely with School District officials to coordinate scheduling of improvements adjacent to both the middle
school and high school. Consider scheduling this work
during summer break and/or consider night work along
these areas.

Recommend inserting language describing in more
detail the City's expectations for daily enforcement of clean-up beyond "maintaining in a proper manner' Daily
sweeping, etc., should be included in the language of
this section, and a daily penalty or other remedy if not properly implemented.

Outreach to schools and send frequent reminders
regarding construction zone safety.

Prioritize restoration work around these areas to avoid any public safety hazard.

Ricky Chan, TE from our Mark Thomas team will review
and approve the Contractor's traffic control. We
will provide creative ways to enhance traffic flow for
motorists during congested times. We will work diligently with the City of South Gate to ensure public safety and minimal traffic delays.

We will conjunctly discuss the look-ahead schedule with the contractor to identify opportunities in offsetting construction activities with the most traffic disturbance occurring during the weekdays as opposed to weekends.

SCHEDULE
Ensure flaggers are present during critical activities
(Certain Pacing operations etc..) to direct pedestrian and motorists.

We have developed a project construction schedule, which is attached on the next page. This schedule is based on the following work seqeience:

1. Begin the work with Phase II pavement resurfacing and street improvements, start with one street at a time. This phase is expected to be completed in three months.

2. Complete Phase II and start with Phase Ill pavement resurfacing and street improvements, start with one street at a time. This phase is expected to be completed in two months.

3. Complete the water main line improvement and start with Phase I pavement resurfacing and street improvements.

This phase is expected to be completed in 2.5 months.

This approach will avoid the contractor to move his crew and equipment from one street to another in a non- uniform manner and will help control public safety and public inconvenience. We anticipate that the contractor will be able to finish Phase I, II, and Ill ahead of schedule, thus minimizing traffic impacts.

We have assumed a Notice to Proceed (NTP) to the Contractor of December1st, 2022, with a one month mobilization and a 220 day construction schedule The target that we propose to meet is to have the project fully completed by November 15th, 2023, one week ahead of the 220 working day schedule set forth in the RFP.

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CITYWIDE RESIDENTIAL RESURFACING PROJECT
City of South Gate

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206
IV. FEE PROPOSAL
Consktuction Management and Inspection Servit:es
Citywide Residential Resuifacnqg Piolect
City of Soutl'i Gate
43 207
IV. FEE PROPOSAL
Per the RFF, we are submitting our five separate fee proposals for each phase of the project in a separate, sealed envelope marked "Fee Proposal"

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CITYWIDE RESIDENTIAL RESuRFACING PROJECT
City of South Gate

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kjMARK
s s THOMAS
IRVINE
2121 Alton Parkway, Suite 210
Irvine, CA 92606
(949) 477-9000
San Jose - Carmel - Cupertino
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Sacramento San Carlos Walnut Creek
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SOUTH GATE
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CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES - COMBINED FEE PROPOSAL (THE CITYWIDE RESIDENTIAL RESURFACING PROJECT637-ST, 661-ST, 684-ST, 683-ST, 689-WT, 702-WT, SOUTH GATE) FEE PROPOSAL BY MONTH (January 2023 - December 2023) based on 220 Working Days as per the RFP Start Of Construction. Janu§
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Task 1 _ Pro)eat Coomination (CM/RE - Mazen Mneimneh) 168 168 100 TOO 100 80 80 80 80 80 80 80 1 , 196 $280.45 $335,418 Task 2 - Construction Inspector (Bruce Fock-Yat) 168 168 168 168 16B 168 168 168 168 l 68 l 40 1 ,820 ffO $345,800 Task 3 - Traffic Engineer (Ricky Chan) B 8 8 8 8 8 B 8 B4 $198.92 $12,731 Task 4 - Monument RestorationjSurveyor (Inc. 2-person crew and office work for vanous hours) 8 B 8 8 8 8 8 8 64 $562.50 $36,000 Task 5 - Materials Testing iG3 Quality) $63102
Task 6 - SurveymglGeotechnical Included in Task 4 & 5 $0 Task 7 - utility and Outside Agency Coordination (Mark Thomas) Included in Task 1 & 2 $0 Task 8 - Project Closeout (Mark Thomas) Inc'uded in Task 4 & 2 $0 Supplemental Inspector I Office Engineer (Bruce Fock-Yat) o o o o 0 o o o o o o o o $152 31 $0 l 1 1 1 1 1 l 1 t l l 1 12 $138.00 $1,656
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212
Item No. 10
CITYMANAa!R! OFFICE
DEC as 2022
Ciffl of South Gate

CITY COUNCIL

AGENDA BULL
Department Director:

For the Regiar Meeting of: December 13, 2022
C epartment: Public Works
A ,iS
Interim City Marxager: @/ r
ArtyrtJCervantes Ch."isJe 4rs
SUBJECT: AGREEMENT WITH ENGINEERING, DESIGN, ANALYSIS, INC., FOR

ENGINEERING DESIGN SERVICES FOR THE SGPD ST ATION HVAC RENOV ATION PROJECT, CITY PROJECT N0. 667-GEN
PURPOSE: The South Gate Police Department ("SGPD") Station HVAC Renovation Project ("Project") will provide reliable and efficient heating and cooling capabilities to the Police Station, by rehabilitating or replacing the existing system. The City Council will consider award of the proposed contract to Engineering, Design, Analysis, Inc., ("EDA") on a sole-source basis, to provide engineering design services on the project.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Agreement with Engineerir+g, Design, Analysis, Inc., on a sole-source basis for engineering design services for the SGPD HVAC Renovation Project, City Project No. 667-GEN, in an amount not-to-exceed $180,000;
b. AuthorizingtheCityManagertoadministrativelyapproveamendmentsupto$30,000;and c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

FISCAL IMPACT: The Project is budgeted in the Fiscal Year 2022/23 Capital Improvement Program in the amount of $1,001,125. The project is funded through Building Infrastructure Maintenance Fund, which is considered General Fund. The current project budget is partially funded and summarized in the table below.

Project Phase Building Infrast. Maint.

Acct. No. 524-501-21-9100
Design Services Contract $180,000
Design Services Contingency $20,000
Project Management, Staff Time, Building Permitting, etc. $20,000 "'Construction Phase $781,125
Total Project Cost: $1,001,125
* The conshuction phase is partially funded as the total is estimated at $3,215,000 inclusive of soft costs. 213
ANALYSIS: The proposed agreement with EDA is necessary to provide engineering design services needed to prepare the design and construction documents. The negotiated contract amount is $180,000 and is recomn'iended on a sole-source basis. EDA prepared the engineering assessment report for the project; therefore, they are familiar with the HVAC system needs thus are in a position to accelerate the design plans. The proposal to sole-source the contract is being requested also to accelerate project implementation. The fee is reasonable and within acceptable industry standards for a project of this type and size.

A general evaluation of the Police Station HVAC system was first conducted by Honeywell, Inc., in 2019, and a detailed evaluation was conducted by EDA, Inc. in 2022. Both evaluation reports recommended the total renovation of the HVAC system, as it is deemed to be undersized and too unreliable with frequent breakdowns and repairs. The HVAC system has also been determined to have surpassed its useful life. In addition, the system was not sized properly for a building that was built in 1949 and compartmentalized over the years as the Police Department operations grew and technology was added (modern dispatch, computer server room, etc.). The EDA report includes a phasing construction option to consider budgetary constraints establishing budgets requirements of $3,215,000, $2,400,000, and $1,600,000.

Option No. 1 has a budget requirement of $3,215,000 and entails a complete redesign and replacement of the system. Option No. 2 has a budget requirement of $2,400,000 and entails the replacement of the chiller and boiler units and a combination of air handlers, pipes, ducts, vents, and electrical upgrades. Option No. 3 has a budget requirement of $1,600,000 and entails the replacement of the chiller unit and a combination of air handlers, pipes, ducts, vents, and electrical upgrades. At this time, there is no recornrnendation on which option to proceed with and will wait until actual bids are received to determine the best course of action.

The current budget is $1,001,125. An additional appropriation will be required at construction award once design has been completed and bids received from contractors.

BACKGROUND: The Project is part of the City's Fiscal Year 2022/23 Capital Improvement Program. It entails the rehabilitation of the Police Station HVAC System. The work will include replacement of boiler and chiller units, renovation of air handlers, ducts, vents, piping, electrical equipment, HVAC control system and asbestos abatement.

The HVAC System at the South Gate Police Stations is over 30-years old, has regular issues requiring maintenance and does not have the capacity to service the existing building. In the summer months, cooling is an issue. There is a need to provide for a reliable and efficient system to meet the needs of department operations by June 2023, whentemperatures increase and the need for cooling is essential. The project must be accelerated through processes that reduce the implementation time to meet the June 2023 deadline. As such, it is recommended that an agreement be awarded to EDA on a sole-source basis in lieu of issuing a Request for Proposal to save two to three months of time.

EDA prepared the assessment report, so they are in a position to accelerate design services. EDA has been in business for 17 years and has the necessary design experience to handle this type and size of project. They have completed similar projects in the cities of Huntington Beach, Pasadena, 214
and Long Beach.

As an alternative, the City Council may opt not to award the contract and direct staff to issue a Request for Proposal to select a company through a competitive bid process. However, that will delay the schedule by three months, :turther.

Design is projected to start in December of 2022 and be completed in March of 2023.

ATTACHMENT: A. Proposed Agreement and Exhibit
EM:lc
215
Attachment A

AGREEMENT FOR PROFESSIONAL SERVICES FOR ENGINEERING

DESIGN SERVICES BETWEEN THE CITY OF SOUTH GATE AND ENGINEERING, DESIGN, ANALYSIS, INC.

This Agreement for Professional Services for Engineering Design Services ("Agreement") is made and entered into on December 13, 2022, by and between the City of South Gate, a municipal corporation ("City"), and Engineering, Design, Analysis, Inc., a California corporation ("Consultant") City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to HVAC and electrical design; and
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of One Hundred Eighty Thousand Dollars and Zero Cents ($180,000.00) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the City Manager or his/her designee.

2.I Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.
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3. TERM OF AGREEMENT. This Agreement is effective as of December 13, 2022, and will remain in effect for a period of one year from said date or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

4. CITY AGENT. The Assistant City Manager/Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement.

Consultant :turther represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.

6.2.I City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
a. If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof; or 5116863.1-L235.0
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b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.

6.2.3 If this Agreement is terminated as provided above in Subsection 6.2. 1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6. 1. above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimination.

Consultant will take affirmative action to ensure that all employment practices, 5116863.1-L235.0
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including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non- discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:

6.5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to proyide such workers' compensation insutance for their respective employees.

6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers and employees. c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
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e. Cover the operations of Consultant pursuant to the terms of this Agreement.

6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles.

6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.

6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and 5116863.1-L235.0
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any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.

6.9 Consultant's Personnel.

6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9,2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.

6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.

6.11 Legal Construction.

6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.

6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving 5116863.1-L235.0
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questions of interpretation or construction.

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub- consultants and agents.

6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of 5116863.1-L235 0
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any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representattons to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY:

City of South Gate
Arturo Cervantes
Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: [email protected]
TEL: (323) 563-9567
WITH COURTESY COPY TO:

City Clerk's Office
City Clerk
8650 California Avenue
South Gate, CA 90280
Email: YGlazeQsogate.org
TEL: (323) 563-9510
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TO CONSULT ANT:

Kevin Friedman
Chief Executive Officer
ENGINEERING, DESIGN, ANALYSIS, INC.
10231 Slater Avenue, Suite 207
Fountain Valley, CA 92708
Email: [email protected]
Tel. (714) 913-8393

6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.
7, EFFECTIVE DATE. The effective date of this Agreement is December 13, 2022, and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally.]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

B)7:

Al Rios, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

B7:

Raul F. Salinas, City Attorney
ENGINEERING, DESIGN, ANALYSIS, INC.:

BY:

Kevin M. Friedman, P.E., CEO
Dated:
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EXHIBIT A
Engineering Desiqn Analysis
Incorporated
October 7, 2022
Art Cervantes
Assistant City Manager and Director of Public Works 8650 California Avenue
South Gate CA 90280
SUBJECT: PROPOSAL FOR DESIGN AND ENGINEERING FOR: ARCHITECTURAL /STRUCTURAL / ELECTRICAL / MECHANICAL / PLUMBING FOR SOUTH GATEPOLICE DEPARTMENT FACILITY WIDE HVAC AND ELECTRICAL UPGRADES AT8620 CALIFORNIA AVENUE, SOUTH GATE CA 90280 - REV 3 Art,
We at EDA are in receipt of your request for a fee proposal to provide design and engineering servicesfor the subject project. The following proposal defines our scope of services and deliverables, scheduleand fees. Proposed services include the preparation of documents suitable for plan check approval andfor construction by a preferred Contractor. This proposal is based on our meeting between yourself andmyself.

SCOPE OF SERVICES
Subject to the terms and conditions listed in Exhibit A, we will provide the following services:

A. Common Scope:

1. Review existing building documents as available. Review site conditions for coordination andintegration of information as necessary and appropriate and as agreed upon.2. Verify requirements with Building Officials in preliminary assessment of tenant improvementproject requirements.

3. Attend design coordination meeting(s) with all parties, as necessary and as agreed uponMeetings to occur at minimum upon kick-off, and at each submittal (30%, 60%, 90%, planapproval).

4. Review building and facility requirements (space usage as impacted, facility requirements forlogistics and capacity to accommodate construction, structural considerations, et al, forfacility as is existing, and as will be maintained, modified or provided otherwise, as agreedupon.

5. Review utility requirements (electrical, waste, water, as is existing, and as will be maintained,modified or provided otherwise, as agreed upon.

6. Provide drawings for plan check approval for tenant improvements and for limited sitemodifications as agreed upon. Provide level of detail for minimum presentation of informationfor preferred Contractor pool.

7. Provide sheet specifications for architectural, structural, electrical, mechanical, plumbing.8. Provide book speculations for archictectural, structural, electrical and mechanical.9. Provide Design for complete project to include plant and airside HVAC for facility, electricalservice upgrade, and minimal electrical services rework. Structure drawings for bid andexecution of phased and segmented work as funds allow for, and in the course of multiplebids. '10. Compile bid package. Secure copy from City representatives (boilerplate, specifications,general and special projections, speculations as cited herein). Review copy for job specificterms. Support execution of bid. "l 1. Provide electronic copy routed as requested for review by parties."12. Provide prints for plan check submittal. Revise drawings as necessary for plan checkcorrections and re-submittal. Provide prints for plan check re-submittal. (Costs for /4 226
Letter to
Art Cervantes
October 7, 2022

Page 2 ends

reproduction for plan check approval process to be submitted to Owner on a line-item basis on separate invoicing for reimbursement as paid for by EDA, with 10% mark-up and minimum $50).
13 , Provide wet-stamped drawings as required for submittal and for re-submittal for architectural and structural (by Structural Engineer), electrical, mechanical, and plumbing plans. 14 . Submit to plan check as necessary. Resubmit corrections for approval as necessary. 15 . Provide Rough Order Magnitude budget costs commensurate with submittal (30%, 60%, 90%, plan approval), and keyed to anticipated metrics and separation of bid packages as identified by City's representatives.
16 . Provide bid and construction support in effort secondary to City agencies, to include compilation of bid documents, processing of bid to include additive and deductible alternates as requested and required by City, and as agreed upon, job walks, responses to bid RFI's, bid analysis, award of bid, review of project scheduling, submittal review, limited assistance to project managers and field engineers and construction managers (and for attendance of bi-weekly meetings, average, and services as agreed upon - i.e. review of project schedule and phasing with construction management to accommodate project logistics), review of site and system installations, recommendation for project acceptance.

B. Architectural / Structural Scope:
'1, Provide cover sheet for project data and administrative considerations, and for relevant terms associated with measures for maintenance, modification, and upgrades to site, structure, space subject of this project.
2 , Provide site plan, floor plans, roof plans for relevant terms associated with measures for maintenance, modification, and upgrades subject of this project.

3. Provide scenarios for Team to make final decisions as to system type and locations of key components and configurations, lending to space allocation and necessary modifications for various proposed mechanical systems.
4 . Provide sections and elevations.for comprehensive presentation for design details. 5 . Provide details and schedules for architectural measures, treatments, finishes, et al.

6. Provide structural plans (details, calculations) as necessary for installation of structures and heavy equipment (chiller, boiler, pumps, air handling units or fan coils, et al) associated with facility upgrades.

C. Electrical Scope:

1. Identify existing meter sets on site and in building, electrical services and switch gear, and requirement for proposed installations. Identify elements of existing building services to be maintained, modified, upgraded, or replaced. Provide design for building electrical service upgrade.

2. Provide design for electrical services to new HVAC components (i.e. chiller, boiler, pumps, and air side services and ancillaries on site and throughout facilities.

3. Provide design for ancillary lighting and miscellaneous power requirements throughout space to a degree as necessary and as agreed upon. Account for service and panel upgrades as necessary for facility services,Title 24 Compliance.

4. Provide design for maintenance / reconnection / modification / replacement of existing building services downstream of new services provided under this scope of work.

5. Provide design to integrate existing emergency generator services to new building electrical services provided under this scope of work.

5. Provide single line and switchgear elevation, site plan, floor plans, panel schedules, installation details.

6. Provide Title 24 compliance documentation as necessary.

Engineering - Design - Analysis, Incorporated
10231 SlaterAvenue Suite 207 Fountain Valley CA 92708
7149138393-phone 8664254336-fax [email protected] 227
Letter to
Art Cervantes
October 7, 2022

Page 3 ends

C. Mechanical Scope:

1. Provide calculations to establish capacities of proposed HVAC plant and airside services and measures for distribution to zones.

2. Provide design of HVAC services throughout facility, to include demo and reno plans, site plan, floor plan, and roof plan, for proposed HVAC systems.

3. Provide sections and elevations to reflect fit of services within spaces and structure, and impact to site and building exterior.

4. Provide equipment schedules, waterside and airside schematics, installation details, controls workups (to include floor plans, schematics, points list, and sequence of operation).

5. Provide Title 24 compliance documentation as necessary.

D. Plumbing Scope:

1. Identify plumbing services to facility, and for services as necessary for proposed HVAC systems.

2. Provide design of plumbing services (waste, water, and gas) for service to chilled water and heating hot water plants (for make-up water), airside services (for condensate disposal), and boiler (for boiler).

3. Provide schedules, site plan, floor plans, isometrics, installation details.

EXCLUSIONS
A. Compilation of documentation other than specifically cited herein, unless otherwise agreed upon.

B. Design for modifications and upgrades to site except as associated with HVAC project (i.e. chiller enclosure included, and measures such as parking and trash enclosure and accessibility excluded) C. Design for architectural and structural measures outboard of measures associated with HVAC project (i.e. space reconfiguration and structural upgrades as necessary for placement and accessibility of plant and airside equipment, and integration of services to existing elements of facility included, and wholesale space reconfiguration and remodel and specification of finish schedules of ceilings excluded).

D. Design of lighting and power for spaces except as agreed upon, reflective of minimal measures for refit of facility wide services, for purposes of this scope, and for budget constraints.

E. Measures for asbestos abatement.

F. Drawing reproductions. (Costs for reproduction for plan check approval process to be submitted to Owner on a line-item basis on separate invoicing for reimbursement as paid for by EDA, witti IO% mqrk-up and minimum $50).

G. Planning, plan check, and permitting fees (Costs for fees to be submitted to Owner on a line- item basis on separate invoicing for reimbursement as paid for by EDA, with IO% mark-up and minimum $50).

H. Logistical requirements (scheduling outboard of HVAC project work, workspace requirements, cost of moves, IT considerations for general and specialty - i.e. dispatch), et al) for temporary relocation of City agencies, operations, and personnel.

Execution of bids and construction with City thereafter the initial and construction project. Bidding and construction of additional phases and segments of work to be provided as additional services or under a separate contract.

Engineering - Design - Analysis, Incorporated
102:31 Slater Avenue Suite 207 Fountain Valley CA 92708 7149138393-phone 8664254336-fax [email protected] 228
Letter to
Art Cervantes
October 7, 2022

Page 4 ends

SCHEDULE
EDA proposes the following schedule:

Provide 30% schematic design within four weeks of Notice-to-Proceed.

Provide 90% design within six weeks of Notice-to-Proceed. Owner comments to be incorporated as are available. EDA to submit plans for plan check at 90% design. Owner to expedite plan checkprocess in-house and through third part agencies as possible. EDA to process 90% design for plancheck approva. Owrier to expedite plan check process in-house and through third part agencies aspossible.

Provide 100% design within eight weeks of Notice-to-Proceed. Owner comments to be availableand incorporated accordingly.

Support construction as identified herein, and for the following windows of opportunity:
o Project to bid upon plan approval, and for a maximum of three phases of construction thereininitial bid and associated scope.

Project to award in one month window;
Project to construct in six month window months (for a projected June 23, 2023 completion date).

FEES
EDA proposes to provide the above services for a Lump Sum Fee of ONE HUNDRED EIGHTYTHOUSAND.DOLLARS ($180,000). Fees shall be invoiced on the following schedule:
$43,500 upon submittal of schematic design;
$87,000 upon plan check submittal;
$'14,500 upon plan check approval ;
$3,000 upon bid submittal (and proportioned therein); $3,000 upon award of bid (and proportioned therein); $4,000 upon submittal (and proportioned therein);
Portions thereof $25,000 across construction period of six months (for a projected June 23, 2023completion date).

Monies shall be due and payable in 30 days upon receipt of invoice. In event that Owner (et al) stopswork on the project prior to completion, EDA shall invoice and be paid for work performed on the projectto date. Additional services shall be provided at a rate of $195 per hour, unless otherwise agreed upon.

Thank you for the opportunity to be of service. If you have any questions, please contact me.

Regards,
Design - Analysis, Incorporated
evin Friedman, P. E.

CEO
The above is understood and accepted
and this shall serve as a Letter of Contract
Name - Title Date
KMF - M27267 / mc
P2123 - Rev 2 - City of South Gate Police Department Facility Wide Hvac and Electrical Llpgrades - 8620 Califomia Avenue, SouthGate CA 90280 Enc: Exhibit A - Terms and Conditions
Engineering - Design - Analysis, Incorporated
10231 SlaterAvenue Suite 207 Fountain Valley CA 92708
7149138393-phone 8664254336-fax [email protected] 229
Item No. II

CITYMANAGER'S OFFICE
DEC 0 5 2022
/f:M'- C'dy of South Gate

CITY COUNCIL

AGENDA BNLL
For the Regular Meeting of: December 13, 2022
Origin4t'ng IDepartment: Community Development
ereaithil'()%uira ChrisJe;fers
SUBJECT: AGREEMENT WITH AVANT-GARDE, INC., TO PROVIDE

ADMINISTRATIVE SERVICES FOR THE CDBG/HOME PROGRAMS PURPOSE: To enter into an agreement with Avant-Garde, Inc., to assist with the administration of the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Programs.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Avant-Garde, Inc., for as needed administrative services for the CDBG and HOME Programs ("Agreement") in an amount not to exceed $229,540 for year 1, $223,740 for year 2, and $271,990 for year 3 which, includes the preparation of the 2025-2030 Five Year Consolidated Plan, Analysis of Impediments and first year Action Plan; and an option to extend this agreement for up to two one-year terms; and b. Authorizing the Mayor to execute the Agreement, in a form acceptable to the City Attorney.

FISCAL IMPACT: Funding for the administrative services would come from the City's aru'iual CDBG and HOME funding allocations. Subsequent appropriations for Year 2 and Year 3 will be budgeted for FY 23/24 and FY 24/25 respectively from CDBG and HOME Administration funds.

This contract does not obligate the City to spend the total contract amount if Avant Garde's services are no longer needed. There is no impact to the General Fund.

ANAJ,YSIS: The Community Development Department recently hired a Housing Manager; however, the Housing Division is short staffed due to the recent departure of key employees in Section 8 and insufficient staffing in CDBG/HOME. In addition, to the CDBG and HOME Programs, the Housing Division manages the CDBG Coronavirus (CDBG-CV) and the HOME ARP Programs which are fiinded throughthe CARES Act inresponse to the Coronavirus (COVID- 19), and the South Gate Housing Authority's Housing Choice Voucher (HCV) and Emergency Housing Vouchers (EHV). The continuation of the housing consulting services is critical to provide services to the City's low-income residents and meet HUD required deadlines. The Department is actively working to fill vacant positions, which will eventually lead to a reduction in the services needed from a housing consultant.
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BACKGROTJND: Each year the City receives approximately $1.4 million in CDBG :tunds and $600,000 in HOME funds. These funds help pay for important City services such as graffiti removal, and various facility improvements. It also provides funding for home improvement loans and business rehabilitation projects.

Request for Proposal ("RFP")
An RFP for Professional Services for Grant Administration of HUD Programs, Services and Activities related to CDBG, HOME, ESG and NSP was released on September 26, 2022, was posted on the City's website and distributed to four prospective firms including Priscilla Davila and Associates, JWA- Jack Wong and Associates, Willdan, and Avant Garde, Inc. Staff also contacted Michael Baker, Inc., but did not receive a response. Proposals were due to the City Clerk's Office on October 17, 2022, only one proposal was received. No proposals were received a'fter the deadline.

Consultant Proposal
Staff thoroughly reviewed the submitted proposal and the consultant demonstrated the minimum capacity to perform the requested services.

Avant Garde, Inc. ("Avant Garde"), was incorporated in 2002 and is located in Diamond Bar, CA.

The firm provides a wide range of services for several public agencies including the cities of South Gate, Moreno Valley, El Monte, Montebello, Bellflower, Lynwood, Pasadena, Industry, La Puente and others. Services provided by a team of twenty-two (22) employees includes grant writing, administration, compliance management, labor compliance, construction coordination, preparation of Five-Year Consolidated Plan, Analysis of Impediments, Annual Action Plan, and other services.

Avant Garde has been working with the City of South Gate for the past five years and proposes to assign its firm's principal Ana Marie LeNoue to South Gate, principal Lissette Montoya to assist in the oversight of the HUD programs, Civitas, LLC., and to prepare the Five-Year Consolidated Plan and Analysis of Impediments to Fair Housing Choices.

Retaining a well-qualified and experienced consultant is crucial for the success of these programs.

This contract will ensure that the City has the expertise it needs to maximize these programs until vacant positions are filled. The department is prioritizing filling positions in the Housing Division and expects to have people in place by the first quarter of 2023.

Avant Garde's hourly billing rates by staffing positions are as follows:

Program Director $130
Program Manager $110
Program Coordinator $ 85
The cost for the preparation of the Five-Year Consolidated Plan, Analysis of Impediments and first year Action Plan is $48,250.
2 231
The Scope of work to be performed on as needed basis includes:

Evaluation of the City's HUD Programs and Funding
Fiscal Reporting
Program Monitoring
Public Services Grant Processing
Labor Compliance and Section 3 Monitoring
Administration of New CDBG-CV Funds Allocated to the City Assistance in the Administration of the Emergency Rental Assistance Program Assistance in the Administration of the Community Development Revitalization Program Administration of the Commercial Fagade Program
Administration of Housing Rehab Program
ATT ACHMENTS:

A. Proposed Agreement (including Exhibit A - Proposal) B. Request for Proposal
3 232
Attachment A

AGREEMENT FOR PROFESSIONAL SERVICES FOR AS NEEDED

ADMINISTRATIVE SERVICES FOR THE CDBG AND HOME

PROGRAMS BETWEEN THE CITY OF SOUTH GATE AND AVANT - GARDE, INC.

This Agreement for Professional Services for As Needed Administrative Services for the Community Development Block Grant and HOME Investment Partnerships Programs("Agreement") is made and entered into on January 2, 2023, by and between the City of South Gate, a municipal corporation ("City"), and Avant-Garde, Inc., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECITALS
WHEREAS, City desires to retain a qualified provider for certain services relating to grant coordination and management services for the Community Development Block Grant ("CDBG") and Home Investment Partnership ("HOME") Programs for a three (3) year term, through and including December 31, 2025, in an amount not to exceed Two Hundred Twenty-Nine Thousand Five Hundred Forty Dollars ($229,540) for year 1, Two Hundred Twenty-Three Thousand Seven Hundred Forty Dollars ($223,740) for year 2, and Two Hundred Seventy-One Thousand Nine Hundred Ninety ($271,990) for year 3 which, includes the preparation of the 2025-2030 Five Year Consolidated Plan, Analysis of Impediments and first year Action Plan; and an option to extend this agreement for up to two one-year terms on the same conditions set forth in this agreement; and
WHEREAS, City revised the proposed Consultant's budget and reduced it by Seventy-Five Thousand Dollars ($75,000) per year, since some of the tasks will be performed by internal staff.

Tasks tO be perfornned will depend on need based on proposed scope of work but not to exceed saidrevised budget; and WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the professional servicesunder this Agreement; and WHEREAS, based on such representation, City desires to contract with Consultant to perform some of the proposed services, as described in the Scope of Services attached hereto asExhibit "A" of this Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement (the "Services"). The Scope of Services may be mutually amended from time to time by both Parties in writing. Consultant's Services will not constitute an audit, review, compilation, examination or other form of attest engagement. Consultant shall have no responsibility to address any legal matters or questions 233
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of law. After completion of the Services, Consultant will have no responsibility to update its advice, recommendations or work product for changes or modifications to the law and regulations or for subsequent events or transactions, unless City separately engages Consultant in writing to do so.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Two Hundred Twenty-Nine Thousand Five Hundred Forty Dollars ($229,540) for year 1, Two Hundred Twenty-Three Thousand Seven Hundred Forty Dollars($223,740) for year 2, and Two Hundred Seventy-One Thousand Nine Hundred Ninety ($271,990) for year 3 as described in Consultant's Exhibit "A." City shall pay Consultant for its professional Services rendered and reasonable costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the Director of Cornrnunity Development or his/her designee. In the event Consultant's performance of Services would result in fees in excess of the amount set forth above, Consultant shall notify the City in advance of such expenditure as soon as Consultant becomes aware so that the Parties may reach agreement on how to proceed. Consultant understands that absent an amendment to this Agreement, no additional monies will be paid to Consultant.

2.1 Consultant may be required to attend meetings at City Hall as necessary. Travel time between Consultant's office and City Hall shall not be billable; however, travel costs will be reimbursed at government per-diem rates when available.

2.2 Consultant shall submit to City a monthly invoice for Services rendered and shall be paid in accordance with the schedule included in Exhibit "A." City shall pay Consultantwithin thirty (30) days of receipt of the invoice. Invoices that are unpaid forty-five (45) days after City's receipt thereof are deemed delinquent and Consultant reserves the right to charge interest on the past due amount at the lesser of I.O% per month or the maximum amount permitted by law. If an account has fees that are not paid in a timely manner, Consultant reserves the right to suspend provision of Services, terminate the licensing arrangements under which City receives a license to use, or suspend City's access to, External Computing Options (as defined below) provided through Consultant, withhold delivery of any Deliverables (as defined below), or withdraw from this engagement entirely. If any collection action is required, City agrees to reimburse Consultant for all of Consultant's costs of collection, including, without limitation, attorneys' fees.

3. TERM OF AGREEMENT. This Agreement is effective as of January 2, 2023, through December 31, 2025, and will remain in effect for a period of three years from said date or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein. 234
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4. CITY AGENT. The Director of Community Development ("Director"), or her designee, forthe purposes of this Agreement, is the agent for City. Whenever approval or authorization isrequired, Consultant understands that the Director, or his/her designee, has the authority toprovide that approval or authorization.

5. CONFLICT OF INTERF,ST. Consultant represents that it presently has no interest and shallnot acquire any interest, direct or indirect, in any real property located in the City which maybe affected by the Services to be performed by Consultant under this Agreement. Consultant further represents that in performance of this Agreement, no person having any such interestshall knowingly be employed by it. Consultant agrees that it will notify City of any otherconflict of interest that may exist or develop during the term of this Agreement within ten (10)days of discovery thereof.

5.2 Consultant reserves the right to resign from this engagement at any time if conflicts ofinterest arise or become known to Consultant. Additionally, Consultant's engagement by City will in no way preclude Consultant from being engaged by any other Party in the:tuture. Notwithstanding anything to the contrary contained herein, Consultant shall bepermitted to disclose that it is engaged to provide the Services to City under this Agreement if Consultant in its reasonable professional judgment determines that such disclosure is required in coru'iection with Consultant's provision of services on behalf ofother clients of Consultant, including, without limitation, professional services engagements under which Consultant personnel act as professionals in legal proceedings that require disclosures, arbitrators inpost-acquisition disputes or act as expert witnesses.

5.3 For Consultant to remain independent, professional standards require Consultant tomaintain certain respective roles and relationships with City regarding the Services.

Consultant understands and agrees that Consultant will not perform management functions or make management decisions on behalf of City. However, Consultant will provide advice and recommendations to assist management of City in performing itsfunctions and fulfilling its responsibilities. In connection with Consultant's provision ofServices, Consultant agrees that Consultant shall perform the following functions: (a) make all management decisions and perform all management 'Junctions with respect tothe Services performed by Consultant; and (b) assign an individual who possesses suitable skill, knowledge and experience to oversee such Services and to evaluate theadequacy and results of such Services.

5.4 Because professional and certain regulatory standards require Consultant to beindependent, in both fact and appearance, with respect to City in the performance of Consultant's Services, any discussions that City has with personnel of Consultant 235
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regarding employment could pose a threat to Consultant's independence. Therefore, Consultant requests City inform Consultant prior to any such discussions so thatConsultant can implement appropriate safeguards to maintain Consultant's independence. Such assistance or cooperation by City shall not be constnied, and Consultant agrees that it will not claim that any such assistance or cooperation operates to relieve the Consultant from complete, proper and punctual performance of all theConsultant's obligations under this Agreement.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience; Termination for Compliance.

6.1.1 City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished Deliverables shall, at the option of City and upon City's full and final payment of all fees and expenses due in exchange therefor, become its property, subject to the terms of this Agreement.

If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its outstanding fees for Services rendered as of the terminationdate. Innoeventshallthe amountpayableuponterminationexceed the total maximum compensation provided for in this Agreement.

6.1.2 Either Party may terminate this Agreement upon notice to the other Party if it reasonably determines that it must do so to comply with applicable professional standards, applicable laws or regulations (e.g., a conflict of interest arises).

6.2 Termination for Cause.

6.2.1 City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
a. If Consultant fails to perform the Services required by this Agreement within the time specified herein or any authorized extension thereof; or b. If Consultant fails to perform the Services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure within a period of ten (10) days (or such longer period as City may authorize inwriting) afterreceipt ofnotice from City specifying such failure.

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6.2.3 IfthisAgreementisterminatedasprovidedaboveinSubsection6.2.1,Citymay require Consultant to provide all finished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an atnount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.3 Non-Assignability. Neither Party shall assign or transfer any interest in this Agreement without the express prior written consent of the other Party.

6.4 Non-Discrimination.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of the Services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and City governrnents. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and thatemployeesaretreatedduringemploymentwithoutregardtotheir race, color, religion, ancestry, sex, national origin, disability, or age. Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform Services under this Agreement, are free from such discrimination. Such employment practices include, but are not limited to hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4.2 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any Services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non- discrimination provisions of this Section, and all applicable provisions of Executive Order No. d"- 237
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11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to begiru'iing of performance under this Agreement:

6.5.1 Workers' Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.

6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted or authorized to do business in the State of California or which is approved in writing by City.
b. List as additional insured the City, its officers and employees (by blanket endorsement).
c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled or materially changed except upon thirty (30) days (or ten (10) days in the event such cancellation or material change is the result of nonpayment of premium) prior written notice to City of such cancellation or material change." e. Cover the operations of Consultant pursuant to the terms of this Agreement.

6.6 Indemnification; Limitation of Liability.

6.6.1 As the Services are intended for City and are not intended for third parties, City agrees to indemni:ty, defend and hold harmless Consultant and/or any of its partners, principals, and employees for/from and against any and all claims, liabilities, damages or expenses (including attorneys' fees) of any kind relating to the Services or this Agreement, whether arising in contract, statute, tort (including without limitation, negligence) or otherwise (collectively, the "Claims") that are brought by a tird party to the extent arising out of any use of, access to, or reliance on the Services or Deliverables by a third party in any 238
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manner that is not permitted by this Agreement through the affirmative act of theCity. Cityfurtheragreestorelease,indemnifyandholdhannlessConsultant and/or any of its partners, principals, and employees for/from and against any and all Claims relating to the Services or this Agreement attributable to any misrepresentations made by City.

6.6.2 Consultant agrees to indemnify, defend and hold harmless City and/or any of its employees and officers for/from any and all claims or actions of any kind asserted by a third party against City arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) fraud or intentional misconduct, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.

6.6.3 ExcepttotheextentfinallydeterminedtohaveresultedfromConsultant'sfraud or intentional misconduct, Consultant's aggregate liability to City for all direct or third-party Claims shall not exceed $250,000.00.

6.6.4 In no event shall Consultant be liable for consequential, special, indirect, incidental, punitive, or exemplary losses or damages, loss of profits or losses resulting from loss of data, business or goodwill relating to the Agreement, regardless of whether Consultant has been advised of the possibility of such damages.

6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City arid/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third paities not acting on behalf of, at the direction of, or under the control of Consultant.

6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable statutory laws, ordinances, and codes of the Federal, State, County and City governments that are directly applicable to each Party's performance under this Agreement, without regard to conflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant. All Services and Deliverables provided by Consultant to City under this Agreement shall be solely for the use and benefit of City pursuant to the client-service provider relationship between City and Consultant. This engagement does not create privity between Consultant and any person or party other than City and Consultant and is not intended for the express or implied benefit of any third party. No third party is entitled to rely, in 239
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any manner or for any purpose, on the Services or Deliverables provided by Consultant to City under this Agreement.

6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any maru'ier, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.

6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.

6.9 Consultant's Personnel.

6.9.1 All Services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, pernnits and licenses required by State and local law to perform such Services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing Services required by this Agreement, and compliance with all reasonable performance standards established by City to the extent that such standards are provided to the Consultant in writing prior to it or its personnel becoming bound to such standards.

6.9.3 Consultant shall be responsible for payment of all employees' and 240
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subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.

6.10 Copyright; Ownership.

6.10.1 No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.

6.10.2 In connection with the performance of the Services, Consultant will prepare documents that support Consultant's work and include items such as work programs and analyses that do not constitute part of City's records ("Working Papers"). The Working Papers prepared pursuant to this Agreement are the property of Consultant, constitute confidential, proprietary, and trade secret information of Consultant, and will be retained by Consultant in accordance with Consultant's policies and procedures and all applicable laws.

6.10.3 All right, title and interest in and to any work product prepared in corn"iection with Consultant's provision of the Services to City and identified as a "deliverable" in Exhibit "A" (the "Deliverables") shall, upon City's full and final payment therefore, be assigned to City and shall become the property of City, subject to the terms of this Agreement. Notwithstanding anything to the contrary contained herein, the Deliverables shall not include the Working Papers.

6.10.4 The Parties agree that the Consultant has created, acquired, owns or otherwise has rights in, and may, in connection with the provision of the Services or Deliverables, use, provide, modify, create, acquire or otherwise obtain rights in, methods, methodologies, procedures, processes, know-how, techniques, models, templates, and tools that are not explicitly described as Deliverables, including any materials developed before the effective date of this Agreement, provided by the Consultant or its suppliers or licensors, which shall be the sole and exclusive property of the Consultant or such suppliers or licensors, as appropriate, and all rights related thereto, including, without limitation, copyrights, trademarks, trade secrets, patents, and other intellectual property or proprietary rights, are hereby exclusively reserved by the Consultant or its applicable owner. Unless otherwise specifically stated in this Agreement, the reproduction, distribution or transfer, by any means or methods, whether direct 241
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or indirect, of any of the materials described above by City is strictly prohibited.

6.10.5 Consultant shall retain the right to reuse the ideas, concepts, know-how, and techniques derived from the rendering of the Services so long as it does not require the disclosure of any of City's confidential information.

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles. The Parties hereby consent first to the exclusive jurisdiction of the United States District Court for the Central District of California when any dispute, controversy, or claim arising out of, relating to, or resulting from the Services, the Deliverables and/or the performance or breach of this Agreement, excluding claims for non-monetary or equitable relief (collectively, the "Dispute") satisfies the jurisdictional requirements necessary for that court to exercise jurisdiction. When the Dispute does not satisfy the jurisdictional requirements for the Dispute to be filed in the United States District Court for the Central District of California, each Party hereby consents to the exclusive jurisdiction of the courts of the State of California, sitting in Los Angeles County. EACH PARTY HERETO

IRREVOCABLY W AIVES, TO THE FULL EXTENT PERMITTED BY LAW,

ALL RIGHT TO TRIAL BY JURY IN ANY ACTION, PROCEEDING OR

COUNTERCLAIM ARISING OUT OF OR RELATING TO THIS

AGREEMENT OR ANY OF THE TRANSACTIONS CONTEMPLATED
HEREBY OR THEREBY.

City's Initials Consultant's Initials

6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each ofthe Parties participated equally inthe dra'Jiing of same, and any nile of construction that a document is to be construed against the drafting Party shall not be applicable to this Agreement.

6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolvingquestions of interpretation or construction.

6.12 Counterparts; Electronic Transmission. Tis Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto. This Agreement may be transmitted in electronic format and 242
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shall not be denied legal effect solely because it was formed or transmitted, in whole or in part, by electronic record; however, this Agreement must then remain capable of being retained and accurately reproduced, from time to time, by electronic record by the Parties to this Agreement and all other persons or entities required by law. An electronically transmitted signature to this Agreement will be deemed an acceptable original for purposes of consummating this Agreement and binding the Party providing sucha electronic signature.

6.13 Final Payment Acceptance. No later than sixty (60) days following the completion of the Services, Consultant shall submit its final invoice for fees and expenses for the Services performed hereunder to the City in accordance with Section 2.2. Consultant's acceptance of City's payment of such final invoice (i.e., by negotiation of City's check) or the failure by Consultant to make a written extra compensation claim within ten (10) calendar days of the receipt of City's check constituting City's payment of such final invoice shall constitute Consultant's waiver of additional fees or expenses, after which Consultant may not request further payment of fees or expenses from City. None of the foregoing shall be construed as Consultant's release or waiver of, and Consultant hereby reserves, any and all claims it may have against City other than for the payment of fees and expenses, including, without limitation, claims relating to City's breach of this Agreement.

6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.15 Files. Except for the Working Papers, all files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other Party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other Party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
{Y
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6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in 'full force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acla'iowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or coru'iected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement, including Exhibit "A" hereto, which is incorporated herein by this reference, constihites the whole agreement between City and Consultant, and neither Party has made any representations to the other except as expressly contained herein. Neither Party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirn'iation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY:

City of South Gate
Meredith Elguira, Director of Community Dev.
8650 California Avenue
South Gate, CA 90280
Email: melguira@,sogate.orz
TEL: (323) 563-9566
TO CONSULTANT:

AV ANT -GARDE, INC
Ana Marie LeNoue, Principal
807 S. Lemon Avenue
Diamond Bar, CA 91789
E-mail: alenoue@,agi.com.co
WITH COURTESY COPY TO:

City Clerk's Office
Yodit Glaze, City Clerk
8650 California Avenue
South Gate, CA 90280
Email: yglaze(a,sogate.org
TEL: (323) 563-9510

Page 13 of 15 ends

6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and dra:tting of tis agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.

6.25 Non-CPA Owner Notice Requirement. Consultant is owned by professionals who hold CPA licenses as well as by professionals who are not licensed CPAs. Therefore, depending on the nature of the Services being provided, non-CPA owners may be involved in providing certain Services hereunder

6.26 Cnulirltntiality. Rach of the Parties hereto shall treat and keep all the "Confidential Information" as confidential, with at least the same degree of care as it accords to its own confidential irfformation, but in no event less than a reasonable degree of care. Each Party shall disclose the Confidential Information only to its employees, partners, contractors, agents or its legal or other advisors, provided that they have: (i) each been informed of the confidential, proprietary and secret nature of the Confidential Information, or are subject to a binding, preexisting obligation of confidentiality no less stringent than the requirements of this Agreement and (ii) a demonstrable need to review such Confidential Information. "Confidential Information" means all non-public information that is marked as "confidential" or "proprietary" or has commercial value in the Party's business and is obtained by one Party (the "Receiving Party") from the other Party (the "Disclosing Party"). All terms of this Agreement are considered Confidential Information. Notwithstanding the foregoing, Confidential Information shall not include any information that was or is: (a) known to the Receiving Party prior to disclosure by the Disclosing Party; (b) as of the time of its disclosure, or therea'fter becomes, pat of the public domain through a source other than the Receiving Party; (c) made known to the Receiving Party by a third person who is not subject to any confidentiality obligation known to Receiving Party and such third party does not impose any confidentiality obligation on the Receiving Party with respect to such information; (d) required to be disclosed pursuant to governmental authority, professional obligation, law, decree regulation, subpoena or court order, including, without limitation, the California Public Records Act (Government Code 6250-6270); or (e) independently developed by the Receiving Party. If disclosure is required pursuant to subsection (d) above, the Receiving Party shall (other than in connection with routine supervisory examinations by regulatory authorities with jurisdiction and without breaching any legal or regulatory requirement), to the extent legally permissible, provide prior written notice thereof to allow the Disclosing Party to seek a protective order or other appropriate relief. Upon the request of the Disclosing Party, the Receiving Party shall return or destroy all of the Confidential Information except for: (y) copies retained in work paper files retained to comply with a Party's professional or legal obligations; and (z) such Confidential Information retained 245
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in accordance with the Receiving Party's normal data back-up procedures

6.27 Subpoenas. If City requests Consultant to object to or respond to, or Consultant receives and responds to, a validly issued third party subpoena, court order, governrnent regulatory inquiry, or other similar request for, or legal process for the production of, documents and/or testimony relative to information BDO obtained and/or prepared during the course of this or any prior engagements with City, City agrees to compensate BDO for all time Consultant expends in coru'iection with such response, at BDO's standard rates, and to reimburse Consultant for all related out-of-pocket costs (including outside attorneys' fees) that BDO incurs.

6.28 City Materials. Consultant shall be entitled to rely on and assume, without independent verification, that all representations, assumptions, information and data supplied by or on behalf of City, its personnel, representatives, and agents (the "City Materials") are complete and accurate. City is responsible for ensuring that all City Materials provided to Consultant may be transferred to Consultant and processed in accordance with the terms of this Agreement and applicable laws, and that to the extent required thereunder City has obtained all consents required for Consultant's receipt and use of the City Materials. City agrees that it will not transmit or make accessible to Consultant in any manner personally identifiable information unless reasonably required for Consultant's performance of the Services. Consultant will not audit or otherwise veri'ty the accuracy or completeness of the data submitted by City, although Consultant may need to ask City for clarification of some of the information. City shall be responsible for maintenance and retention of its records. Unless otherwise agreed to by the Parties, Consultant shall not assume any responsibility for any financial reporting with respect to the Services.

7. EFFECTIVE DATE. The effective date of this Agreement is January 2, 2023 and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally.]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

BY:

Al Rios, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

Raul F. Salinas, City Attorney
AY ANT-GARDE, INC.:

B7:

Aria Marie LeNoue, Principal
Dated:
247
Exhibit 'GA"
City of South Gate
Professional Services for Grant Administration of HUD
Programs, Services, and Activities Related to
CDBG, HOME, ESG, and NSP
October 17, 2022
www.agi.com .co
248
AVANT
GfRDE

TABLE OF CONTENTS
SECnON 1. EXECUTIVE SLIMMARY
SECnON 1 PROFESStONAL 11AM ASSI
SECTION 3. PROPOSAL C
SECTION 4. R.ESPONSE TEMPLA
S.ECnON 5. REQUIRED FORMS
SECTION 6. WORK
!(-JTAC!-IMENTS:.

API)END[X l- SUPPLEMENTAL FIRM QtlALlFJCAlTONS
APP'END{X u - SCOPE OF SERVrCES
APPENDiX in - PROJECT EXPERJENCESHEETS
City of South (<te RFP - Professional Services to Administer HUD Programs iO.17.2022
249
SECTION ]. EXECLI-nVE StlMMARY
City ofSou+h Gate RFP- Professional Services to Administer HUD Programs 2 iO.1 7.2022
250
Odober 17, 2022
City ofSouth Gate
8850 California Avenue
South Gate, CA 90280
Subject: Request for Proposals for Professional Servioes for Grant Administration of HUDPrograms; Services and AcUvitles Related to CDBG, HOME, EGG, and N8P lt is wlth great pleasure that AVANT-GARDE submb our proposal to provide the City of SouthGate with Professional Services forthe administration of the City's HUD CDBG, HOME, ESG, andN8P programs. It is our goa( to ensure that all servtes and reports are In compliance with allapplicable HUD regulafiona and submitted within the required time frames.

AVANT-GARDE was incorporated In September 2002 and our corporate office is looted at 807 8.Lemon Aye, Diamond Bar, CA 91789. ADVANCED AVANT-GAROE CORPORATION dba AVANT-GARDE Is IOO% woman-owned California Corporation and is a certlfled minority busmessenterprise, women business enterprise, d€sadvantaHed buslneaa enterprlse and sma(lbusiness enterprise (MBE, WBE, DBE, SEE) Our team of 22 has built a strong reputation for provlding innovative and sucoessful solutions for anumber of public agencies over the past 20 years. We have a successful track record in Programand Compliance Management with severaF munlalpalities, include the Cities of 8otdh GateMoreno Vafley, Ei Monte, Montebello, eel(flower, Lynwood, Pasadena, )ndustry, La Puente, PicoRivsra, Temple City, Befi Gardens, Cudahy, Alhambra, Rosemead, 8an Gabriel, Monterey Park,Commerce, Manhattan Beach, Venture, La MJrada, Norwalk, Perris, Maywood, LADOT, LADWPand Los Angeles County METRC>. We ier the talents of some of the most skilled, mmplJancemanagers, fund adminlstrators, grant writers, ouh'each spe6a)ists, and program managers in thetnduahy, providing dieintswith fnnovative and mst-effet,five solutions on a wide variety of proJeds.It has been AVANT-GARDE's p(easure to work with the City of 8outh Gate the last five years inprovldlng esslstarx,e wlth program management servlos as )dentifled in this RFP, Given theopportunity, wa feel the AVANT-GARDE team will prove to be a continued vatuabte partner to theClty in maetlng Its HUD requirements end goals. To provide exceptional services as outlined in theRFP, we present a high(y qualfied and experlenzd team of program managers each with years ofexperience in providing identical services to Cities throughout Southern Caiifornia. We haveassigned a firm principal, Ana Marls LeNoue, to serve as the Project RepresentaHve. Ms, LeNoue authorized to make commltmerits for tiv firm. Thank you very much for your constderation. Welook forward to meeting with you to discuss our services and the opportunity to continue aervingyourcommurjty. e eNoue
Preskient/CEO
807 S- lemon Aye, Diamond BCF, CA 9l789tel:909.895.7146 * Fax:909,859.S881 s www.agl.com.co 251
SECTION 2. PROFESSIONAL TEAM ASSIC,NMENTS
To provide exceptional services to the City of South Gate, we have compiled a highly qualified and experienced team.

AVANT-GARDE understands the importance of maintaining professionalism while deliveringexceptional customer service to all parties involved, includlng administrators, city staff, residents,businesses, vanous agenq representatives, and elected o&'ials. The proposed Team haBoutstanding communication and work skills. Ms. Montoya and Ms. LeNoue have served as municipalemployees prior to joining the firm. AVANT-GARDE has a unique understanding and respect for the"C§ Hall culture" and have the ability to work In a team environment within a public atmosphere thatis demanding and fast paced. Furthermore, AVANT-GARDE has had the pteasure of serving a varietyof communities and multi-cultural environments with great success. To that note, Ms. Montoya, Ms,Aguilar, Ms. Lopez, Ms. Santoyo, and Mr. 8anchez are bilingual in English and Spanish. Our years ofSLICC&38 are clearly dependent on our interpersonal skills and the ability to respectfully, clearly and concisely communicate both orally and in writing.

AVANT-GARDE commits that the Program Directors have been with the firm since 2006, and theyshall remain with the firm for the term of the agreement. AVANT-GARDE commits to the best of itsability that the proJect managers and/or coordinators sha(l remain with the firm for the term of the agreement.

Ut)lizing the expertise of ourteam, AVANT-GARDE staff will assist as follows:

Ana Marie (eNoue - Oversee the project, team, and all activities; manage the CDBG programs; andcary out the grant application cycle including particlpating in Puhltt, Hearings, coordination with theCAC, holding an application workshop, and assisting with the department budget preparation.Lissette Montoya - ASSiSt in the oversight of the project, team, and all activities on an as neededbasis; provide direct contact with the City; provide fiscal management oversite; coordinate withFlnance to address timeliness issues; address HUD findings and/or issues with any other relatedcorrespondence with HUD; coordinate efforts to prepare the Action Plan and CAPER; and managethe HOME programs.

Civttas, LLC - Prepare the 5-Year Consolidated Plan and Analysis of Impediments to Fair HousingChoices.

Melissa Aguilar - Manage the general CDBG program administration actmities and coordinate effortsto prepare the Action Plan and CAPER and any amendments.

Aknesa Ananikyan - Manage the.City's IDIS database including set-up activities; revise and fundactivities; update accomplishments and beneficiary information; and clear flags.

Program Coordinators and Assistants -Oversee data collections; prepare environmental reports andenter in HEROS; conduct public services monitoring, sits visits, evaluations, flee management, endreimbursement review; carry out grant application cycle and reviewing applications; preparesubrecipient agreements; monitor subrecipients to ensure comp!iance with HLID regulations;implement new grants, programs, and property rehabilitation; review and approve reimbursementrequests; and conduct research to provide technical assistance.

City ofSouth (x+e RFP - Professional Services to Administer HUD Programs iO.17.2022
3 252
Organbaflonal Chart
City of South Gate
AnO Marie LeNous
Principal!Program Director
11ssette Montoya
Program Director
Mellssa Agullar
Pro,gram Manager
Aknesa Ananikyan
'Program Mangger
Laura Sanfoyo
Program Coordinator
SummerMann
Program Coordinafor
Davld Sanchez
Program Coordinotor
Norma Lopez
. Program Coordina+or

10.17.2022Clty of South Gate RFP - Professional Services t6 Admlnisfer HLID Progroms 253
Years of Expedence:
30+ years
Education:

B.S. Business
Management,
University of Phoenix
Ana AAarie LeNoue
Princlpo'l / Program Director
Ms. LeNoue has 30 years of experience in municipal services and has beenwith AVANT-GARDE since 2006. She is the President and C.E.O. ofAVANT-GARDE. Ms. LeNoue is capable of overseeing the CDBG publicservice agency program, identifying and Implementing appropriate outreachefforts for the various elements of the Housing Program and assisting withthe development of administrative deliverables such as the programevaluation report, required staff and agenda reports, as well as other dutiesas assigned.

Ms. LeNoue established the company's foundation in municipal servicesbased on her extensive program management experience that includes 17years as a municipal employee managlng various capital projects andprograms. She presently direds the company's Commuriity Outreachprogram, Grants program, and CDBG Sub-Recipient services. Ms. LeNoue isa versatile, dynamic, results-oriented leader with a strong track record ofperformance in high-paced and uniquely challenging organizations. Sheuiilizes keen analysis, insights and team approach to drive organlzationalimprovements and implementation of sound practices. Ms. LeNoue hassuperior interpersonal skills, capable of resolving multiple and complexissues and motivating staff to peak performance. She has an excellentunderstanding of the politi>l culture and extensive administrativeoperational, fiscal and program management experience.

RELEVANT EXPERIENCE
Currently a member of the CDBG Management Team responsible for theCities of Montebello, Lynwood, Pico Rivera, South Gate, EI Monte, andBellflower Public Services portion of the program inclusive of manag[ng thesub-recipients, program markeUng and facilitating presentations for variousportions of their HUD programs including Housing Rehabilitation Program,updating policies and procedures, and providing coordination between HUDand City staff. Assisted the City of Montebello to reach HUD compliance byovercoming numerous findings received in previous program fiscal years. In2020 she assisted Montebello, Pk,o Rivera, South Gate, EI Monte,Burbank, and Bellflower with the development and adoption ofConsolidated Plans, Analysis of Impediments, and CPPs. Processes CDBGand CDBG-CV Substantial Amendments, Annual Action Plans, and CAPERswhich included all related community outreach and coordination with Citystaff and community stakeholders. Currently assisting with the programimplementation of CDBG-funded COViD response activities including City-run Business Assistance Grants, Emergency Rental and Utility Assistance,and Food Insecurity programs.

Clty of South Gate RFP - Professional Services to Admlnlsfer HljD Programs 0. 7.2022 254
Lisseffe montoya
Principal / Program Director
Years of Experience:
20+ years
Ms. Montoya has more than 20 years of comprehensive expertise in projectmanagement and analysis, funding management, grant administration, andcommunity outreach programs. She is experienoed in issues impacting City Education: governments and contract administration. Ms. Montoya is the Vice-President. , and CFO of AVANT-GARDE. She has experience in identifying federal andMaster of Business state fund allocation balances, programming funds, and administers long-AdmtnlStrOf10n-in grOCeSS,and-short range programs consistent with the economic capabilities of theCalifornia State City. Ms. Montoya directs the Program Management team to ensure thatPotytechnicUniversiiy, projects are developed in accordance with policy and proceduralrequirements, assi8ts in determining eligible projects for various fundingPomona sources, and manages development and capital improvementprograms/projects from conception to completion. Ms. MontOya has assistedB.S. Business Management,various agencies in performlng a variety of ana!yses and studies to identifyCalifornia State State and Federal funding options; performed time-critical and confidentialstudies related to fiscal and administrative requirements of grant programs;Po'yfechn' Universi'y assisted in the grants solicitation process; planned and coordinated thePomona implementation of awarded grants to ensure that the City was in compliancewith applicable laws and regulations, and monitored and audited grant A.A. General Studies, eXpen8e8, Under her direction, our team has successfully monitored federaland state funding for municipal agencies throughout Southern Californla andMoan' San An+on'o written grants to secure over $483.1 million In funding for govemmentColiege agencies.

Professional Affillations:

National Women Political
Caucus - LA Metro
National Association of
Proressional Women

RELEV ANT EXPERIENCE
Ms. Montoya has worked with several municipalities under contract to assistwith managing HUD funded programs: CDBG, CDBG-CV, HOME, ESG,E8G-CV & NSP programs. Ms. Montoya has experience in strategicplanning to ensure that programs/projects are meeting National Objectivesand implement in accordance with the regulations established by eachprogram. She serves as project liaison with HUD and has participated inaudits with HLID and is well versed with the requirements set forth by HUD.This Includes reviewing expenditure reports and commitment reports forprogrammed activities and administration of 10)S. She has prepared ActionPlan's, and CAPER's to ensure the meet the goal of the Consolidated Planand assisted with the public hearing process for amendments. She hasprovided oversight for development of sub-recipient agreements as we!l asmonltorlng for Community Housing Development Organizations (CHDO)qualifications and implementation of Capital Improvements programsincluding Section 3 monitoring and Davis Bacon Compliance. Relevant CityExperience includes: South Gate, Rialto, Pico Rivera, Lynwood, Bellflower,Moreno Valley, Montebello, EI Monte, Temple City, Bell Gardens, La Mirada,Perris, Bellflower, Palm Springs, Cathedral City and Pasadena.

City of South Gate RFP - Professional Services to Administer HUD Programs lO.l7 2022 6 255
Melfssa Aguilar
Program Manoger
YeOr8 0f ExPedence: Ms. Melissa Aguilar has over 10 years of experience in Federal and loca( 10+years programs. Ms, Agullar has extensive experience in the non-profit sector witha focus on youth workforce development programs. Her duties have includedEducah-on: program development, imptementation, management, data validation, subrecipient management, staff management, and comp(iance. Ms. Aguilar's MLIS Candidate, role in AVANT-GARDE includes project management re!ated to Capfflal San Jose S+o+e University, Improvement Projects (CIP), Community Development Block Grant (CDBG)CA and HOME funded housing rehabilitation programs. Ms. Aguilar's role in thisprogram wil( include overall program management, quality assurarice, staffmanagement and training, monitoring of files, compliance maintenance,B-A- Englishi reports, and assisting on an as-needed support basis.Scripps College, Claremont, cx RELEVAN'r EXPERIENCE
Clty of Cudahy
Coordinates project activities for the City's CDBG and CDBG-CV programs,Monitors CDBG-funded projects, activities, and sub-recipients to ensuregrant performance and compliance are met. Prepares and submitsnecessary reporting into the CDBG portal. AssiStS with the preparation ofCity and HUD-required reports for submission. Deve)op arid implement City-ran Emergency Rental Assistance program, which includes creating programpolicies and procedures; creating trackers; program application andchecklist; quality review of applications before submitting to be processed;regular staff check ins; and maintain compliance. On behalf of the City,implemented the Los Angeles County Rent Relief Program. Duties for RentRelief included program oversight; assigning cases to case managers;quality review of applications for etigibi)tty, errors, and consistency; lead teammeetings to discuss progress, goals, updates, training, and expectations;data entry, coordination, and validation; and maintain overall compliance. Aspart of the program, helped facilitate over $1.1 million in rental assistancepayments.

CHy of South Gate
AS8i8ts with the preparation of the Annual Action Plan, CAPER, ConPlan andother City and HUD-required reports for submission. Monitors CDBG andCOBG-CV funded projects for program perTormance, budget, andcompliance management. Led build out of programs such as renta)assistance and building asslstance, which included creating programdocuments like checklists and app(ications; subrecipient training,management, technical assistance, and compliance oversight.

City of EI Monte
Provides support to CDBG projects, including setting up and providingoversight to a business assistance program and rental assistance program.ASSi8tS with the preparation of the Annua) Action Plan, CAPER, ConPlan andother City and HOD-required reports for submission. Responsibitities forprogram assistance and oversight includes program development, whichincluded creating program documents like checklists, application, and City orSouth Gate RFP- Professional Services to Administer HUD Programs 10.17,2022 7 256
policies and procedures; training, management, technical assistance, andcompliance.

City of Pico Rivera
AS8i8ts with the preparation of the Annual Action Plan, CAPER, ConPlan andother City and HLID-required reports for submission. Monitors CDBG andCDBG-CV funded projects for program performance, budget, andcomp!!ance. AssiStS with compliance oversight, subrecipient management,and technical assistance.

City of Lynwood
ASsisted in tracking the progress of priorny Capital Improvement ProJects.Coordinated and prepared ad hoc committee meeting supportingdocumentation. Created and maintained toois to monitor project progress.

Youth Policy Insfitute
As an Assistant Director, was responsible for developing, implementing,managing, and executing seven federally funded contracts. Was responsiblefor staff management, program developmem, case management, andimplementation. Created and implemented program policies and procedures,and maintained compliant participant files. Prepared quarterly performancereports, and prepared documents for all federal monitoring visits. 8City of South Gate RFP - Professional Services '10 Admln(ster HuD Programs 10.17.2022 257
Aknesa Ananikyan
Program A/lonager
Years of Experience
5+ years Ms. Aknesa Ananikyan has over 5 years of experience in Federal and localprograms and has been with AVANT-GARDE since 2021 Ms. Ananikyanhas extensive experience in the public sector with a focus on social serviceEciuc,alion programsi Her duties have included program development and implementation, program management, data validation, subrecipient " Pub" mariagement, staff management, and compliance. Ms. Ananikyan's role in Adminis'tration, CCllifornta AVANT-GARDE includes project management related to Community Stote Uniyersity, Development Block Grant (CDBG) and HOME funded housing rehabilitationNor+hrtdge programs. Ms. Ananikyan's role in this program will include overall program management, qual§ assurance, staff management and training, compliancemaintenance, and assisting on other items as'needed.B,A. Sociology, California State University,
Fu(lerton RELEVANT EXPERIENCE
City of Bellflower
Coordinates project activities for the City's CDBG program. Monitors CDBG-funded projects, activities, and sub-recipients to ensure grant peformanceand compliance are met. Prepares and submits required reporting into theHUD Integrated Disbursement and Information System (ID18). Help updatepolicy and procedures and implement City-ran Emergency Rental Assistanceprogram, which includes creating trackers; program applicaUon andchecklist; quality review of applications before submitting to be processed;regular staff check ins; and maintain compliance. DuUes for EmergencyRental Assistance program also included program oversight; assigningcases to case managers; quality review or applications for eligibility, errors,and consistency; lead team meetings to discuss progress, goals, updates,training, and expectations; data entry, coordination, and validation; andmaintain overall compliance.

Ciffl of South Gate
A88iSt8 with the preparation of the CAPER and HUD-required reports forsubmission. Review CDBG-funded projects, set- up activities in IDIS, andcoordinate with City's finance department to prepare for reimbursementsfrom HUD.

City ofMontebello
ASSiStS with the preparation of the Annual Action Plan, CAPER,Consalidated Plan and other City and HUD-required reports for submissionto HUD. Prepared Notice of Funding Availability, prepared subrecipienttechnicai workshops, reviewed subrecipient applications for request forfundsand Requests for Reimbursements. Prepared and maintained subrecipientfiles Monitored expenditures and program budgets. Prepares and submitsrequired reporting into IDIS. Completed grant proposals and preparedRequests for Bids.

City of Rtalto
4ssj8ts with the preparation of Substantial Amendments of Annual ActionPlan, prepare Staff Reports and Public Notices. Submission of CAPER toHIJD. Responsibilities for program assistance and oversight includes leadingprogram bui!d out of rentat assistance and business assistance program, 9 City ofSouth Gate RFP - Professional Services to Administer HOD Progroms

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AVANT:;-
G ,\ 3 D (, ;A,;;;;
which inc!uded creating program documents !ike checklists and application;subrecipient training, management, technical assistance, and complianceoversight. Prepares and submits required reporting into IDIS.

Ci0r of Pico Rivera
Review CDBG-funded projects, set- up activities in IDIS, and coordinate withCity's finance department to prepare for reimbursements from HUD.

ARPA
Responsible for American Rescue Plane Act (ARPA) compiianoe. Prepareprogram guidelines and applications for rental, business, childcare, andburial assistance programs.

Los Angeles County
As a Los Angeles County employee, was responsible to ensure program compliance with all Federal State, and local laws and regulations. Preparedand maintained participant files. Provided case management. Wasresponsible for system development, implementation, and training of staff.Worked cJose(y wnh the LOS Angeles Home(ess Services Authority (LAHSA)and Veteran Association (VA) to establish housing for homeless veterans. 10City of South Gate RFP - Professlona( Services to Administer HUD Programs 10.1 7.2022 259
Laura Santoyo
Program Coordinator
Yeors of Experience:
15+ years Ms. 8antoyo has fiffeen years of experience in administrative and programservices. Her overa(l experience includes projed management andcoordination for CDBG and HOME programs, Before joining the AVANT-GARDE team, Ms. Santoyo worked with theOldtimers Foundation in coordinating the Nutrition Program. She wasB,A, Sociology and responsible for attending meetings and trainings, supervising quality controlof the kitchens and their staff, procuring food and supplies, and inputtlng Spanish, University of ' entries into the LA Get Care database.California, Santa Barbara Ms. Santoyo has assisted in completing tasks reiated to both CDBG andHOME funded housing rehabilitation programs. Her role on this project willIriclude proper maintenance of the program files, site inspections, qualifyingapplicants, and assisting the Program Managers on an as needed supportbasis.

Edtx.otion:

RELEV ANT EXPERIENCE
CityofCudahy
ASSiSt8 with the CDBG Housing Rehabilitation Grant Program in the City ofCudahy, by reaching out to potential applicants, income qualifyingapplicants, performing site inspections, preparing work write ups, drafting bidinvitations, reviewing bids, and processing grant documents in accordancewith program guidelines and procedures.

ASSiStS with the Rent Relief Program in the City of Cudahy in coliaborationwith Los Angeles County. Reviews applications and verifies data fromeligible applicants, Processes tenant and landiord applications, reviews anduploads documents into the Care)inq County Program and submitsdocuments to payment.

CiUes of MontebeHo & South Gate
AS8i8t8 with the HOME Housing Rehabilitation Loan Program in the Cities ofMontebe(lo and South Gate, by reaching out to potential applicants, incomequalifying applicants, performing site inspections, preparing work write ups,drafting bid invitations, reviewing bids, and processing loan documents inaccordance with program guidelines and procedures.

Cities of Beflflower, Montebello, Pico R/verb & South GateA88iSt8 with CDBG Siibrecipient compliance and reviews in the Cities ofBellflower, Montebel!o, Pico Rivera and South Gate. Reviews Subrecipientapplications and collects required documentation from subrecipientsaccording to HUD requirements. Reviews subreclpients Requests forReimbursements and makes sure funding cities are provided requiredbackup documentation to support requests on a quarterly basis. Maintainssubrecipient files and conducts monitoring visits per HLI[) requirements.Organizes files and prepares them for HUD monitoring. 11 City of SoUth Gate RFP - Professional Services to Administer HUD Programs

10.17.2022
260
Norma Lopez
F"roqrom Coordinator
Years of Experience:
3+ years Ms. Norma Lopez has three years of experience in Federal and localprograms. Ms. Lopez has worked within the reaim of City Planning andEconomic and Community Development for the City of Ontario where her Educatlon: duties included conducting qualitative and quantitative research, ana)yzingand interpreting data and statisUcs, and preparing staff reports, andB-S-InUrbanandRegalOnalevaiewjnggran{proposals.

Plonn'ng Wi'h urban DeS'gnAs a Program Coordinator, Ms. Lopez works in conjunction with the projectOPffon - Calffomfa S"e managers of the company and serves as a liaison to provide support onPOIYteCtlniC University, various projects. Ms. Lopez assists by writing grant proposals, assisting inp(40('10 ' determlning eligtb(e projects, and providing advisement of programrequirements. Ms. Lopez also assists in the successful administration offunding requirements and program management. Her responsibilities haveincluded interfacing with Federal, 8tate and Local A(;)encles to define,develop and manage project scopes, schedules, and cooperativeagreements.

Affer assisting the in developing a strong project plan that best meets thegoals and objectives of the grant, Ms. Lopez utilizes her grant writing skills tocreate narrative with clear, specific language which focuses the reviewer'sattention and increases the likelihood of funding the proposed projea. Ms.Lopez is adept at researching information to assist in her development ofproject narrative and building a strong argument for a competnive project.

REIEVANT EXPERIENCE
Avant-Garde, Inc.
* ASSiStS with the preparation of the Annual Action Plan and other reports for submission to HUD
* Reviews CDBG funded project bid specifications to ensure compliance wttti all applicable Labor Compliance and Federal regulations. @ Reviews and analyzes bid proposals for CDBG related projects * Conducts monitoring for HOME funded rental projects. * Monitor projects and activRies of internal departments and sub-recipient agencies to ensure compliance with Federal regulations * ASSiSt8 in creating, )mplementing, and reviewing guidelines for local programs to ensure compliance with HUD and CDBG regulations. * Prepares staff reports and presentations for projects and programs that require Council approval.
* Prepares Environmental and Historic Preservation clearances for CDBG and HOME funded projects under HLID Guidelines for multiple local agencies. (HEROS experience)
o Currently providing support services in the City of Riaito, Palm Springs, Pico Rivera, Bellflower, and South Gate.

City of Ontario
* Conducted Geographic Information System (G.I.S.) analysis and research for the Planning Department and Engineering Department, Mobility Division
12City of South Gate RFP - Professionol Services to Admlnls+er HUD Progroms 10.17.2022 261
Applied the City's Planning Policy into practice from site visits, planchecks, to planning entitlements Processed applications such as zoning clearances and modificationpermits @ Provided information and assisted public constituents and otheremployees regarding development standards* Coordinated and attended community outreach meetings

10.1 7.2022
City of South Gate RFP- Professional Services to Administer HUD Programs 262
Summer Mann
Program Coordinafor
Years of Experience:
5+ yeors
As a Program Coordinator, one of Ms. Mann's main responsibilities Isproviding labor compliance services. She has worked in conjunction with theproject managers of the company and served as a liaison to provide supporton various labor compliance projects.

Ms. Mann enforces (abor compliances regulations by means of conductingon-site interviews of employees and calcu!ations of prevailing wagesappropriate for job classifications and duties in accordance with State orFederal labor laws. Ms. Mann also follows up with project contractors toensure timely delivery of all required documents. Ms. Mann also monitorscontracts to ensure that all applicable DBE and mbor compliancerequirements and mandates are adhered to, prepares correspondence,conducts desk audits of compiiance documents and contractor submittals,prepares management reports, prepares non-compliance notices toeffectuate contractor comp(iance and prepares close-out reports. In addition,she also assists in bid evaluations and participates at pre-bid and pre-construction conferences and/or meetings as needed to review contractorcompliance obligations.

Ms. Mann has assisted in implementing rehabilitation loan programs andassured compliance with federal and local guidelines, Her duties haveinc)uded monitoring and partlcipating in the bid process; reviewing bids thatare submitted for rehabilitation and new construction projects for compliam,ewith application guidelines; managing rehabilitation projects and prevailingwage compliance; and negotiating construction oontracts.

REIEV ANT EXPERIENCE
City of Moreno Va//ey
Ms. Mann manages the City's Critical Home Repair and Mobile Home RepairPrograms by monitoring the projects, managing files, and reviewing andapproving reimbursement requests.

Los Angeles Metropolitan Transportation Authodty (MTA):
* $244M - Westside Purple Line Extension Project - Adv. UtilityRelocation for Section 3 * $43L77M-Division20Porto!WideningTumback
* $1.9M-PavemenfRep)acemen+-Division7
* $3.2M - Immediate Remediat Measures for Division 5 Re-Roofing and Division 7 41) $3.2M - MBL & MGL Fire Alarm and Fire Suppression SystemsRe'trofit * $67.9M - MBL Track & System Refurbishment
* $1.9M-ConstructionofCesarChavezTransifPavilion
CityofAlhambra
* $1,8M CDBG - Almonsor Park Improvement Project* $129kCDBG-OpenSpacelmprovemenfs 14City of South Gate RFP - Professionat Services to Admlnister HUD Programs ?0.17.2022 263
* $276kCDBG-AlmansorParkFieldLighlingProject.
$453k ADA Improvements project* $38K Emery Park Res+room Rehab* $34K Lindaroxa Pork Pillar Reconstruction* $325K Street Improvemems City of Commerce
h $719k Sidewalk & TS Improvement Project
City of Begl Gardens
* $l.lM Ci+ywide Safety Enhancement
* $257K Gage Ave Rehab- $480K HSIP Cycie 8
CilyofCudahy
* $289k Clora And Cudahy Park Res+room Rehab* $233K HSIP C/Cle 6 City of Hermoso Beach
* 1161 K CDBG ADA )mprovements
City of El Monte
* $1,2M Downtown Public Parking Improvement Proiect* $800k Flefcher Dog Park City of Huntington Park
* $3.7M Pacific Blvd Improvements
CityofLaMiroda
i $230k CDBG Funded Neff Park Historical Restoration
CifyofLynwood
* $277k Long Beach Blvd/1-105 Fwy Interchange Curb Improvement* $913k Lilita St & Eve Ave Storm Drain, Sewer, Street Improvements* $496k Yvonne Burke Playground Renovation* $689k Olive St, Lynwood Rd, McMillan St Improvemen'ts* $5.5M City Hall Annex * $3.6M Long Beach Blvd., Phase I* $3.1M Long Beach Blvd., Phase 2* $371K Boteman Hall Roof Replacement* $410k Street Improvement Project* $644k CDBG Funded Street ond woter main Improvement* $l8lKFertileS+lmprovements * $1,1MPGlmAveStree+andWaferlmprovements
* $929K Virginia Ave Street Improvements
* $919KVariousStree+sPavementRehab
* $326K Forking Lot Improvements
* $7.3M Go Green Energy & Solar Project* $618K Hulme Ave Street Improvements * $1,7M CDBG Street and Water Improvements* $795K City Hal! Improvements * $2M ATP Community Linkage
15 CHy of South Gate RFP - Professional Services to Admlnister HLID Programs 10.1 7.2022 3r
264
AV A N -r ::..,,
GARDE
* $437K Butlis Road Street Improvements
* $782K Capistrono Ave improvements
* $824K Emergency Generator Project
* $829K Duncan Ave Improvements
* $1.6M Loume Ave Improvements
* $300K Palm Ave Improvements
* $1.2M Birch Street and Water Main Upgrade
* $1,7M Beechwood Street and Wooer Main Upgrade
* $95K Sidewalk improvements
* $108K Emergency Reservoir
* $393K T-Ba)l Park
* $ll5KThorsonAveWo+erLine
* $4511KCitywideslurrySeal
* $754K SCADA Upgrade
* $121KWoterDistribu+ionSampleStation
CJfy of MontebellO
* $5.8M Montebello Blvd Bike Lone & Sidewalk Improvements * $18M Bus Shelter Improvement
City of South Gate
* $369k CDBG - Seoborg House Relocaflon
San Gabriel River Woter Committee
* $1.2M Wo+ergate Improvement Project
C/fy of South EI Monte
* $609K Peck and Rush Traffic Signal and Light Modification s $77K Senior Center Restroom Renovo+ion
C/fy of West Covlna
* $230k Senior Center Restroom Renovation
City of Pico R/vera
* $87k CDBG - Durfee Ave ADA Romp Improvements
* $108kCDBGFunded-Commercia)FogadePhaseli
* $44k CDBG Funded - Commercial Fogade Phase II)* $92k CDBG Senior Center

10.17.2022
City of South Gate RFP - Professional Services to Admlnls+er HUD Programs 265
David Sanchez
Program Coordina+or
Years of Expedence:
3+ YEARS
As a Program Coordinator, Mr. Sanchez assists the CDBG and housingrehabilitation team by conducting property inspections and preparing workwrite ups as we)) as performing labor compliance activities such asconducting on-site interviews and various other job duties in aocordance withState and Federal Labor Laws. Mr. Sanchez also follows up with projectcontractors to obtain all necessary documentation in a timsly and completemanner. Mr. 8anchez has provided housing rehabilitation and laborcompliance services on more than 20 projects.

RELEV ANT EXPERIENCE
Housinq Rehabilitatlon Experiem,e
AssiSt8 wtth CDBG and HOME Housing Rehabilitation Grant and LoanPrograms by reaching out to potential applk,ants; determininq homeownerseligibi)ity; meeting with applicants to review and sign necessary documents;performing site inspections, monitoring and evaluating construction andremodeling work; preparing work write ups and specifications, costestimates, and change orders for rehabilitations work by contractors; draftingbid invitations, reviewing bids and establishing and maintaining project filesto ensure documentation complies with HUD requirements and City'sprogram guide!ines and procedures. * City of Montebello - HOME funded
* Ctty of Cudahy - CDBG funded
- City of Rialto - CDBG funded
* City of Rosemead
* City of El Monte
* City of South Gate - HOME funded
Commercial F-agade Improvement Experience
A8SiStS with CDBG Grant Programs by reaching out to potential applicants;determining business owners eligibility; meeting with applicants to reviewand sign necessary documents; performing site inspections, monitoring andevaluating construction and remodeling work; preparing work write ups andspecifications, cost estimates, and change orders for rehabilitations work bycontractors; drafting bid invitations, reviewing bids and establishing andmaintaining project files to ensure documentation complies with HUDrequirements and City's program guidelines and procsdures. * City of South Gate - CDBG funded
* City of Lynwood - ARPA funded
Labor Compliance
ASSi8t with coordination of on-site interviews with prime and subcontractorsand pefform other duties as assigned.

Los Angeles Metropolitan Transportauon Authority (MTA):
* $43"l.77M - Division 20 Porta( Widening Turnback
* $1.8M - Building 3 Emergency Generator Replacement 17 10.17.2022
.?>'7
City of South Gote RFP - Professional Services to Administer HUD Programs 266
AVANT
GARDE
Gmst".
(vq.*aiii.ii
PidlAt))4fflNuFi=)ITIF
(;;;-;i,myauw";
City of E:1 Monte
* $48K Budget Inn HVAC
- $39K'M Mote! Mold
* $1MRegionalBicycleCommuterAccess
* $43K Project Homekey Termite
* $964k - Budget Inn Rehab Phase I
* $289k - Budget Inn Roof Replacement
h $4.2M - Ramona Blvd Street Resurfacin@
CityofLynwood
- $295K He(P Cycle 5 MLK Blvd
* $650K CDBG San Carlos, San Juan, San Vincent etc. Improvement* $496K Yvonne Burke Playground Renovation* $2.3M - A!berta Pavement Rehab 4 $876K - AMI Base Station Installation
* $28K - Drywe)) Installation
* $289K- Well 19 Rehab
h $2.5M CDBG Agnes Aye
a $496k Yvonne Burke Playground Renovation
* Alberta Pavement Rehab
City of South Gate
ii Various CDBG funded commercial fagade projects
City of South EI Monte
* $614kCDBG2020ResidentialStreetRehabilitation
* $800k Santa Anita Traffic Signa! Modification
(Ay of CulverCHy
* $2.8M - La Ballona SRTS
City of Cotnmerce
* $1.25M Traffic Interconnect 8ystem Upgrade
City ofMonterey Park
* $').1M-TrafflcSignallmprovementsProjectHSiPCyc!e7
City of Riaito
* $710KHSIPCycle7ProtectedLeftTurnSignal
* $1.3M CDBG Building 300
* $129K CDBG Curb,Gutter and Sidewalk Improvement
City of Temple Clty
* $2.4M Prlmrose Park
City of West Covina
* $20lKCDBGFriendshipPark
* $1.86M CDBG Residential Street Rehab

10.17.2022
City of South Gate RFP - Professionol Services to Adm[nisfer HUD Programs 267
Erich Chatttam
Managing Partner (Civitas, LLC)
Years of Expedence
16+ years
Mr. Chatham is a founding partner of CMtas. He has worked on economicand community development projects with local governments, for-profits &non-profits across South Carolina, North Carolina, Florida, Georgia, SouthCarolina and Texas. Erich serves as a national technical assistance provider Educ'on for the US Department of Housing and Urban Development and is a HOME M.A, Pubiic Administration, Certified Specialist, In his role as a HIJD TA provider, Erich has workedJilB (;llBgB 0j (J1(ylB5i(1, e)densivelV ihroughout Sat)t)1 Caroltna and tS currentlV working with thesc grantees in Pennsylvania, Texas, Florida, Michigan, Colorado, Utah, and Wyoming. He has conducted numerous IDIS and DRGR training workshopsincluding recent trainings for the eCon Planning Suite.B.A, History Oglethorpe University,
Aflonia, GA
Jtmmy Ardis
Monoging Partner (Civitas, LLC)
Yeam of Experience
16+ yeors
Mr. Ardis is a founding partner of Civitas. As an established public policyresearcher, project manager and GIS analyst, Jimtny brings a powerful mix ofcollaborative and analytical skills. He has extensive experience across thecommunity development field, including: grant writing, public-privateEducotion partnershipsi non-profit capacity building, and program compliance. Jimmy is M.A. Public Administratton, a national technical assistance provider for the U8 Department of HousingThe College of Charles+on, artd Llrban Development and is a HOME Certified Specialist. He is an expertin HUD Consolidated Planning and Anaiyses of Impediments, as well as HUD SC Environmental Reviews. Jimmy has a particular interest in sustainable,human-scaled urbanism and brings a passion for creating heatthy living B.S, Business Administration,environments to all of his projects.Unfvers(fY Of MClrYIClnd Before working as a community development consultant, Jimmy worked as a tJniverslfy College research associate at The Riley Center for Urban Affairs and Policy Analysisat the College of Charleston. He began his career in the United States AirForce, working in the aviation and emergency management fieids. Jimmystudied Business as an undergraduate at UMUC while living in Turkey, andwent on to earn a Masters of Public Administration at the College ofCharleston in South Carolina. Jimmy will serve as the report and dataanalysis lead and will be involved in all aspects of the project delivery.

A.A, Science in Aviotion
Technology, Community
College of the Air Force,
Maxwell, AL
City ofSoUth Gate RFP - Professional Services to Administer HOD Programs 10.17.2022 19 268
AVANT;-
C /X R.. D E eorwpin$"""a"""!kwaad+a"
SECnON 3. PROPOSAL COSTS
AVAfSlT-GARDE is proposing the not-to-exceed fee amount of $304,540 for Year 4 ; $298,740 for Year 2; and $346,990 for Year 3.The quotes provided are under the assumption that our staff wili handle the entire process associated with the preparation of theplans. if some tasks are undertaken by City staff, then the prioe for the plan preparation mn be adjusted accordinglyIt should be noted that our hourly rates are fully loaded. No additional costs will be btlled to the City such as travel, duplication ofmaterials, binding, mailing, etc. '1 mi!m mTh,
Tasks
Prog ram Dtredor ' Program Manager Program Coordinator Sub-Total Hogr,4 ______Rate.__. __
$ 130
Hours Rate
$ ffO
Ho_urs _ Rate
$ 85
Hours' Cost
Ongoing Administration of CDBG Program: IDIS, Finance Coordinatior'r, HUD correspondance; fi)e prep for HLID audits; reports; drawdowns; NEPA docs; public noticss, steff reports; annual budget, staff meetings; Davis Bacon and Section 3 reporting; commerical facade
administration; community deve!opment revitalization 520 . 5 57,500 624 5 5B,54@ 7B0 5 55300 1,924 $ 202,540.00Ongoing Administration of HOME Program: IDIS, Finance Coordination; HUD correspondance; file prep for HUD audits; reports; drawdowns; HOME affordable
development program support; administration of housing rehab program 156 $ 20,280 208 $ 22,880 624 $ 53,040 988 $ 96,200.00CDBG-CV doseout 10 $ 1,300 10 $ 1,iOO 40 $ 3,400 60 $ 5,800.00
Sub-Tota)s 686 $ 89,1E10.0 842 $ 92,620 '1,444 $ 522,740 2,972 $ 304,540.C10 20-5< C;fyofSouthGateRFP-ProTessiona)Sers4ces+oAdminis+erHUDProgroms (, 10.17.2022
269
% fflllTfjQlffi'__
mffiffllKQ-ai-4!lAl4ffi-%Ta: ' a - a
Tasks
Pmg vm Director Program Manager Pmgram Coordinator Siib-TgtalHours I
Rate
$ '130
Hours Rate
$ 110
Hours Rate
$85
_Hours. Cost
Ongoing Administntion of CDBG Program: IDIS, FinanceCoordtnation; HUD correspondance; file prep for HUDaudits; reports; drawdowns; NEPA docs; public notices,staff reports; annual budget, staff meetings; Davis Baconand Section 3 reporting; commeriai) facade administratiorc community development revttiization s,?o $ 57,500 624 5 5B,54@ 7B $ 55,300 1924 S 202,540.00 Ongoing Administration of HOME Program: IDIS, FinanceCoordination; HUD correspondance; file prep for HUDaudits; reports; drawdowns; HOME affordable development program support ; administration of
housing rehab program i56 $ 20,280 208 $ 22,880 624 $ 53,040 988 $ 96,200.C)0 §ub.-Totals fi76 $ 87,880.0_ .832 S ..')1-s4! 1,49: '_ 22 - 2,C)12 $ 298,740.!)0 City of South Gone RFP - Professional Services to Administer HUD Progroms

10.17.2022
270
s l' 'I"i4il'1"1fflia'ffili rW8J!la'-:

Tasks
' - ' " - I
Program Diredor
I aa' - - "' -
i Program Manager Program Coordfnator Sub-TotalHours Rate $ 130
Hours Rate
$ iato
Hours Rate
$ 85
Hours Cost
Ongoing Administration of CDBG Program: IDIS, Finance Coordiriation; HUD correspondance; file prep for HUD audits; reports; drawdowns; NEPA docs; public notices, ' staff reports; annual budget; staff meetings; Davis Bacon and Section 3 reporting; commeriaal facade
adminlstration; commun$ development revitalization 520 5 57,5@0 624 $ 5g54@ 780 $ 66,300 1924 . $ 202,540.00Ongoing Administration of HOME Program: IDIS, Finance Coordinatiorr, HUD correspondancea, 'file prep for HUD ' audits; reports; drawdowns; HOME affordable
development program support ; administration of
"o"'ng re"a" pro'm 156 S 20,280 208 $ 22,880 624 $ 53,040 gss $ 96,200.00Five Year Consolidated P!an & Al, first year Action Plan 2025-"030 200 $ 26,000 125 $ i3,750 100 $ El,500 425 $ 48,250.00 _-i _ __- _ ___ .. 3qb-To;ls__ 876 $ . 11q!8_8q 957 $ 30!_,2.70 1,504_ _s. '127,90 _3,337_$_ ;6,990.0 Hours may be interc6an-g-ed among'st-staff -ba's-ed ;n the-n;ed;-!dentified and ayilability of City fundsNo additional costs will be billed to the City; such as 'h'avel, dupl?cation of materials, binding, mailing etc.

City of South Gate RFP - Professional Services to Administer HUD Programs 22

10.112022
271
f fl a _ i i q ! i s F a Q I a z! ["_H l Ti4fflr'; J(i il n 1. ; ff m I i i i -Uiiiii siai i i II( igi,4 "i'R a i I 1 'i II, r qr=xxt '-i li l 1'.IJ' Flml'WffiProgramDirector $ 130 686 $ 89180_00ProgramManager
$ 110 842 $ 92,620.00ProgramCoordinator
$ 85 1444 $ 122,740.00
Sub-Totl 2972 $ 304,540.00
TOTALPERSONNELCOSTS $ 304,540.00
"The hours per year have been quoted based on the RFP; hours may be interchanged amongst staff based'No additional costs will be billed to the City; such ELS travel, duplimtion of rqaterials, binding, mailing etc l! I ff!QPj_ 4 ffi_ ' I Q QII I 7 fQUJff i 1_Qt a i.vxN 'I IlllP't'- 'l (-01 !] J l_lit _-ffi !UEII il t alt uu z i3i gg1.11JJ! ii * iHI 1aii
s f' a i
i i II al! a if =1jffil' P li i aTl'l"8 €-lThll'l'}lffi I
-- '
ProgramDirector
$ 130 676 $ 87,880.00ProgramManager
$ 110 832 S 91,520.00ProgramCoord?nator
$ 85 5404 $ '119,340.00
Sub-Total 2912 $ 298,74C).00
TOTAIPERSONNEICOSTS $ 298,740.00
I
I 93 I P iip-maa_ -s Q ?I aii< a INffl] a fflN +z * @r,@ ' - ."' : 11';4i -*101 I 7@i'in 'r'l[li [i u? If Cl;JJfflllllfflffll Is *Jt#_lt Ili_f t 44Iiii ,l 'l';fflW(( ' I II k N 61 if 1r 1
J;I4 iThll %,i li l'.llt'N sat*tsaraht
ProgramDirector
$ 130 876 $ 113,880-00PrograrnManager
$ 110 057 $ 105,270.C)0ProqramCoordinator
$ 85 1504 $ t27,840_00Sub-Total 3337 $ . 346,990.00
TOTALfaERSONNElCOSTS $ 346,990.00
afy of South Gate RFP - Professionol SersAces to Administer HljD Programs

10.17 .2022
272
SECnON 4. RESPONSE TEMPLATE

10.7 7.2022
,!l!'
City of South Gate RFP - Professlonol Services to Administer HUD Programs 273
Attachment A: Required Response TemplateAdvanced Avant-Garde Corporatkin (Bldder's Company Name)

1. Company Information: Name, Contacts, History, Scope of ServicesPlease provide the following informatlon about your company:

A. Your company's ful) legal name, address, phone, fax, email, website.Advanced Avant-Oarde Corporation - www.agi.com.co807 S. Lemon Aye, Diamond Bar, CA 9'l789 Plione: (909) 895-7146 Fax: (909) 859-3881 avantgardeMagi.com.co B. Prior company names (if any) and years in business; mergers, buyouts, etc.N/A C. Organizational structure (i.e. corp., LLC, sole proprietorship, etc.).California Corporation (S Corp) D. Namesandtitlesoftheprincipaiowner(s).
,dwa Maiaie LeNOtle, heSident/CBO; LiSS6tte MOlltoya, Vice PreStdellt/CFO E. Person(s) authorized to make commitments for your company.Aiia k4arie LeNoue and Lissette Moritoya F. Company histoty, experience, years in business for current company name.ADVANCED AVANT-(JARDE CORPORATION dba AVANT-GARDE is a 100% woman-ownedCalifornia Cotporation incorporated in Septetriber 2002 and is a certified minority bustness enterprise,women business enterprise, disadvantaged business enterprise and small business eiTherprtse (MBB, WBE,,DBE, SBE).

G. Annualcompanyrevenuesforthelastthreefiscalyears.
202i -$1,847,367;2020-$1,549,672;2019-$1,059,215
H. Tax ID number.
01-0749431
I. Thecompletescopeofservk.esofferedbyyourmmpany.

Our years of practice Iiave resulted in a solid fotindation of experience and technical expertise and adedication to integrity, excelience, and qualtty. We are proud of our strong repxitation in meetingaggressive scltedules and our ability to multi-taskto provide our clients specialized attention and service.SCOp6 0f SerViCeS o'ffered by at)r firm include: Crrant Writirtg and Admin{StratiOll; PrOgraln Management;Furiding Admtnistration; Compliance Management including Labor Coinpltance; CoristiuctionCoorditiation (bid development, analysts, etc.); and Community Outreach.

It is our understanding that the City of South Gate is seeking a liighly qualified consultant to provideadininistrntion and management services for the implementation of the Ctty's CDBG, HOME, ESG, andNSP Program. AVANT-GARDE is commttted to providing the scope of services as outlined in the RFP.Oir years ofpractice kn providing the same services as outlined in the RFP in other cities has provtded usthe ability to customize prograxndocrunents and foims to ensarethestnooth operation oft)ie CDBG, HOME,,ESG,, and NSP Progreum. Oursupplemental firm qt.ialifications areprovided as ariattachinent (see AppendixI). Our full swpe of services is provided as an attachiuent (see Appendix Il).J. The number of clients (inciuding governmental) served tri past and present.65+ K, Special qualifications, training, credentials, recognition, or awards.Stimmer Mann - Trainings/Cettifications: 2021 Section 3 Final Rule Training; Davis Bacon LaborStandaaads; CA LTAP Certificate of Completion - Labor Compliance Course; CA Prevailing Wage/Public 274
Works Compliance Training - Center for Contract Compltmice; Prevailing Wage Seminar for PublicAgencies - CA Labor Conmtissioner's Office & Ceiiter for Contrad Compliance L, Contracts terminated for cause, pending litigation or legal issues.

None
II. Resources: Staffing, FacJJifles, Equipment
Provide the following information relative to requlred services:

A. Names and tnles of key management personnel.

Ana Marie LeNoue & Ltssette Montoya, Prograin Directors B. Team to be assigned for these services.
r'roygn Directors:Ana Marie LeNoue, Lissette Montoya Program Managers: MelissaAguilai; AlanesaAnanikyan
Program Coordinators: NormaLopez, Stumner Mann, Laura Sai'itoyo, David Sancliez C. Qualifications of specific individuals who will work on the proJect Priiicipals of AVANT-GARDE have over 20 years of experience managing programs for munctpalgovernemnts, Resuines oflcey personnel are included in the proposal.

D. Amount of time and involvement of key personnel who wili be invo(ved in respective portions ofthe project.

HUD Program l
Assigtiments .

I Non-HUD Progratn
Assignments
Availability/Time
Commitment
Ana Marie LeNotie 50% 20% 30%
Lissette Montoya 40% 30% 30%
MelissaAguilar 50% 20% 30%
Almesa Ananikyan 50oA 10% 40%
Summer Mann 20% 50% 30%
Laura Santoyo 50% 10% 40%
Nortna Lopez 50% 20% 30%
David Sanchez 30% 30% 40%
E, Resumes of all team members; provide only names and titles only; attach current resumes toproposal. program Directors: Aria Marie LeNoue, Lissette Montoya Progtam Managers: Meltssa Aguilar, Aknesa Ananatkyan
Program Coordinators: Nornta Lopez, Stimmer Man, Laura Santoyo, David Sanchez F. Current number of employees: full-time and part-time employees. 17 ftill-time; 5 pait-time
G. Annual turnover rate of staff.
202] -0.05%; 2020 - 0%; 2019 - 0%
H. Names of any subcontractor's you propose to use for our contract.

Provide onty names here; fill in the details on City-provided Subcontractors List.

Civitas, LLC

1. Facilities that would be utilized to perform the required work.

Corporate Office at 807 S. Leinon Ave, Diamond Bar, CA 91789 J, Equipmentthatwouldbeutilizedtoperformtherequiredwork.

None
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Ill. Requirei 8ervfces: Meeting or Battering these Requirements Provide the following information relative to required services:

A. Ability to perform spat,Fic tasks as outlined in the RFP.The professional staff of AVANT-GARDEwell understands the many ways that a sitigle project may affect the multiple layers of govexnment as well as the desired economic growth and developtnent that is of 'primary concern to business, property ownets and residents. We use and Jeverage this informatton by looking at everyangle of a progrant and/or pro3ea to determine the overall impact and how best to desip and implemei'rt programs tl'iat best produt,e opttmutn results.

We have extensive experience in serving both ma3or urban cities and small suburban munici:paltties with our success achieved through close attention to detai), emphasis on meeting the needs of each client and prompt delivery of products, studies and services. Project assignments liave 'iitcluded fundtng drategies and analysis, constructioncoordination, compliance management, community outreach programs and special projects. Today, we arewell-prepared to provide public agencies with seveta? varied consu]tJng services.As it relates to this RFP for Professional Services to administer ROD programs, the AVANT-GARDE staff assigned to this projecthave providedsimilar services for the cities of South Gate, Moreno Valley, Montebello, Bellflower, Lyriwood, El Monte, Cudahy, Pico Rivera, Pasadena, Perris, Burbanlc, Paim Springs, aiid Riaito.

Ourfirmcanworkindependentiy,and
a}ongsidestafftoperformtheserviceslaequestedintheRFPoralongsideother consultants as need to deliverthe services to the City, B. Reasonablenessofyourfeetodothework.
(ka firm provides yeiy competitive rates. Our time is billed on atune and material basis with a description of the work perfortned. We are familtar with city budgets and work alongside staff to ensure that our services stay within the budgeted ai'nounts for our services. The proposed fee structure is based on known levels of work neededtode).ivertheCDBG.,HOME,andCDBG-CVprogramfortheCityofSouthGate.

Theteamwillworkon a not to exceed basis as determined by the City.

C. Current resources to meet or better all task and timeline requirements herein.Ms. LeNoue will serve as the pointperson. She is familiar with the City process andwill aim to prepare concise oommunicaitoins witl"i staff on an as needed basis. By utilizing staff with untque experience and expertise in HUD programming, AVANT-GARDB '(8 well versed and able to problem solvethe many anticipated issues. As an extension Ofthe Cit3/ tealn, OUr goal iS tO COllaborate With Staffand tO dO thiS we, the conSultantS3 need all agreed upon project approach, timeline arqd ltd of product deliverables. This activity and the written results are critical to the process and the expected outcome ofthe program. Regulav Communication: The basic elei'nents of this collaboration include regular and consistent communication with the City's staff. We would ask that a regular meeting date and time be establtshed as a means by which to ensure that the progratn is proceeding according to plan and to advise staff of any recommended clianges in direction aiid/or unexpected delays. Staff Review & Comment: The review and comment by City Staff, with respect to repoits and/or other documents, is a critical element to the successful completion of each project ax'>d to nnaintain?ng the project timeline. Data SharJng: We wotiId request'that City staff provide retevant reports, demographic data ai'id any other informationthat would assist us in completing projects on behalf of the City. All dataand tnformationthatmay impact the various projects and/or tasks assigned arae requested to understand where gaps may exist andwherenewdatantaV needtobedeveloped. Additionally+finalproductsproducedwulbedeliveredelectronicallyfor proper file storage oncity data basis and paper filing systems.

D. Additional resources that might be needed to meet or better all task and timeline requirementsof this request.

Stakehofders and Community Outreach: AVANT-GARDB is committed to clear coi'nrnunication, inclusive of internal and external office coordination, coordination with assisting or collaborative consu?tants, aiid iderrtified stakeholders. AVANT-(JARDE can assist the City in developtng comnmnicatiort messages and organiztiig and mariaging events and meetings intended to draw attentiori to the City's programs funded with CDBG aiid HOME funds.

Client Satisfaction: AVANT-GARDE requires that atequate quality assuranca/qua)ity control (QA/QC) be implemented on each project. Tlie Project Manager providesthe leaderslnp and guidaiice to obtaintlie end results for a(l setyices provided by the company. Generally, a project management plan is preparaed. The project inanageinei"it plan defines specificprojectdeliverables, implementation criteria, staffandresoctrce loading, work task schedule with project milestones, and project responstbilities. Daily contact by tlte Project Manager with ,,7
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each on-going activity provides support and guidance, maintains foctis and momennuri, andmoriitorsthe qcialityof work. Regularly scheduled project stdf meetings for reviewiiig and general work status, reviewingtechntcalelements of the project, coordinating atyd intetfacing of activities,, reviewing costs, and discussing upcomingactivities and responsibilities are all standaiad procedures of our quality assurarice to eacli and evety project.

AVANT-GARDE is committed to exceilence ai'id stands behind ourreputation to provide only t)ie highest levelof products and services to enhance the quality of life for the communities we serve. Whether working on aspecific project or a long-term program, our clients will always receive our blend of expertise to ei'isure everyone of their goals are met.

E. How quickly could you provide additional, extra trained staff if requested by City for additionalwork beyond the original scope of services? Our staff is readi)y available to assist as needed. We are well versed in many programs and work diligeiitly tomeet timelines as destgnated by City staff. We liave enougli gtaff with specific expertise to provide setvices asrequested in the RFP or if addttional scope is assigned. The proposed scope incltides an assigned staff presenceat City Hall up totwo half days aweelc, F. How quickly can you begin providing services if awarded the contract? Imn'iedtately cipon award effective December 1, 2022.

G. Detai(sofanyimprovementorupgradesyourfirmhasdesignedorimplemented.

Our firm keeps track of all prograin schedules and deliverables. Working alongside HUD staff, AVANT-GARDE staff have developed streamlined patticipation data collectionforins, subrecipient repoiting forms,and various guidelines, policies and procedures for a vaiaiety of F-nJD fimded prograins, IV. Demonstrated and Technfcal Experience
Please describe your company's:

A. Demonstrated record of sucvss on work previously performed.

The AVANT'-GARDE principals liave liad the prtvilege of woi'king togetl'ier serving municipalities for over 20years. Duringthistirne,ourTeanthasworkedcioselywitfiCitystaffiiiavarietyofcapacitiesprovidingFedera( funding compliance services on liousing development arid rehabilitation projects, preparing HUD p]ans,documents, and reports inc)uding conducting any necessaiy community outreach, and assistingwith t-'IOME andCDBG administration. Our familiarity and experience with tlie municipa] government emablishes our so(idworking Icnowledge of the community, processes and tnstitutions wliich make us uniquely qualified to assist theCity and serve the community. (kir Team has been extremely successful in helping cities effectively andefficiently run programs. We work diligently to identify the strengths and wealaiesses in currently establisliedprograms. See attached detailed project experience sheets (see Appendix IIT).

B. Specific method and techniques to be employed on the proiect or problem.

MUD ADMINISTRAITON
EVAJ,UATION OF THE CURRENT HTJD PROGRAMS: Work'ing witli City stafT, AVANT-OARDEwill review and evaluate the current programs. We will conduct aii evaluaiton of the existing programs andensure tliat program guidelines are established as required by HUD. AVANT-CrARDE will also evaluate theoverall performance of the CDBG,. HOME, and CDBG-CV funded programs and activ{ties. We will makerecommendations based on our analysis ai'id advise on corrective actions and/or formuiate IleWprograin/projects to ineet coinmunity development neei.

COORDINATION WITH HUD: AVANT-GARDE will serve as the City's Hatson witl'i HUD. We willparticipate in HUD project and program monitoring revievvs and participate in the Single Audit iieview ofHOME/CDBG activities, FISCAL REPORTING: AVANT-GARDF! wi(l prepare and submit to HUD all required fiscal andprograrnmatic reports wlticli includes collectton of data for submission of quatterly grantee performancereports, Semi-Annual Labor Standards Enforcement reports and Contract tind Subcontract Activity Repoitsas well as preparation and submittal of aH other required HUD submissions for tlie progratn year. AVANT-OARDE will also prepare all required P.[anning Summaries, Bnvironmenta) Service Request (ESR) forms,ate. fOla thf5 HOME/CDBG progims alld Sllbmit theln tO HtJD b)' the requiraed deadfines. AVANT-GARDEwill assist in the preparation of Notice of Intent to Request for Release ('F Funds (RROF) and subn'iittal to f,!r-
277
HUD along with preparation of Finding of No Signi&ant Impact (FONSI) or Finding of Significant Impact(FOSI) as applicable. We will also monitor project iinplementafion, progress, and expendithires. AVANT-GARDE will review financial stunmaries to ensure conformity witli proiect accomplishmeiits. JlTh addition, weWi)l coordinate Wlt(l'the Frnance Department and Other DEPARTMENTS aS neceSSarY TO ellsure that a process iSset ip for monitoring and tracking of nll prograin expenditures.

PROGRAM MOffiTORlNGi AVANT-GARDE will monitor proctirement procedures. We will alsomonitor and repoit progiaam income. We will einsure that environmetital procedures are followed forHOME/CDBG funded programs and/or projects including housing rehabilitation. In addition, proccireinentprocedures will be established and xrronitored for awarded project contracts fiu'idedwith HOME/CDBG fiurds.This includes coordination w'ith HUD and submission of required documents. AVANT-GARDE will comp'lywith all }IUD established guidelines and procedures.

PUBLIC SERVICES GRANT PROCESSING: AVANT-GARDE will assist the City in all actiyitiesrelated to Public Service Grant Processiiig. Act{vities will include the followtng:
* Review aiid'evalate funding applications by Sub-Grantees* PrepareteportsandpresentrecommendationstotheCittzen'sAdvisoryComti'iittee. ii Prepare and administer Pub(ic Service grant contracts.a EnsurethatallCityrequireddocumentsaresubmittedpriortofundtng(i.e,executedcontracts,purcttase requisitions, City approved insurance, and expendihire back-up documentation.* Monitor sub-grantees programn'iatic and fiscal perforinanw.* Provtde' teclu'iical assistance to sub-graivtees to ensure tliat they follow establislied guidelines and procedures.

ECONOMIC DEVELOPI!'nENT PROG)RAMSi AVANT-GARDE will assist the City in all activitiesrelated to Econoinic Development Programs. These activities inchide preparing NEPA documentation forany potential projects; coordinating with City staff, the City Attorney, and developers to develop andexecute any pto5er,t agreements; preparing staff reports; and coordinating with appropriate parties to ensurethe preparation of any necessary subsidy layeiing analysts and feasibility studies for potential projects.AVANT-GARDE is available to mor'titor project progress compliance documentmion, and the escrowprocess as well as attend meetings, conduct site visits, and process payments. Our firm will review allagreeitients and facilffate any amendments to those agreements with the City Attoianey's office aiiddeveloper.

LABOR COMPIJANCE AND SECTION 3 MONffORINGi AVANT-GARDE wttL proyide thefollowing services for constniction projects that require Labor Compliance and Sectioi'i3 irionitortng:* Review of the Specifications to eiisure complianceh Review docui'nents submitted by contractors foflowing the bid opening.* A'itendthePre-bidmeetingandPre-construct!oi'imeeting. * Set up and maintain Labor Standards Enforcement Ftles.* ReviewcontractorsandsubcontractorsforFederalprojecteligibilityontlirougbthestatelicenseboard, DIR, and SAM.
*s ReviewContractor'scompliat"icewithallStateandFederalrequiredpostings(prevailingwageratesand EEO policies) along witli the Contractor's Compliance with Section 3,Reconcile Weekly Cer(ified Payroll Reports (CPR) & 8upportiffig Documentation witli wage decisionand employee field interviews. Pett'orm continuous and timely monitoring reviews of CPRs and re?atedscibmissions for compiiai'ice. Conduct Employee interviews.* ldenlifyviolationsattdinvestigatecomplaintsofunderpaymenttoworkers.Submitandfilea11required forms to appropriate parties. {n the event any labor vtolations are repoited and investigations confirmthe violations, prepare investiBatiye reports artd backup. Violations will be reported and discissed witlitlle City priOT tO repOrt3ng tO the Depaitment OfhlduSt(aial Relations a(ld Ekn:7 0ther agencies required byFederal or State Laws and Regulations. 5-Year CONSOLmATED PLAN, ANNUAL ACTJON PLAN, ANALYSIS or IMI'I[i:DIlvmiqi;b,CITIZJN PARTICIPATION PLAN, and CAPER AVAlff-GARDE's approach to plan preparation is largely based on HUD guidance. HUD incorporated theConsolidated Plan and CAPER into fDIS Onr,ine so tliat all key elements of the grants management cycle 'f;
278
are integrated into a single system. This is expected to ensure consistency among the goals described int)ie Coiisolidated P]an and Action Plan and tl'ie outcon'ies tracked in LDIS and reported in the Consolidated Annual Perfortnance and Evaluation Report (CAPER), making the Consolidated Plan a more iseftii management tool.
m preparation for the 2025-2030 Consolidated Plan. assigned members of the AVANT-GARDE teampropose to meet with City staff to reytew the goals and objectives of the City, review tlie HtJD regulations within the context of tl'ie Ctty's goals antt objectives. discuss the general consensis of the most recently approved plans and the effectiveness of fhe programs implemented, and to confirm the timeline for theprocess of preparing the Plans. AVANT-GARDE wtll meet with staff as directed to vevievv the tasks to becompleted. Tlie purpose is to ensure thatthe activities to be undettaken are consistent witl'i the City's needsand tlie legis]ative requirements imposed by HUD.

AVANT-GARDE will develop a draft Consolidated P]axi tliat inc]udes five-year funding goals, priorities,strategies, proposed accoinplishments, and petformance measurements, The Plan wil? follow the HUD CheCkltSt, narrative requirements, alld HOD guidelines, takingintO consideratiori improved Wa78 tO ptaesentand display information usinz eCon Planning Suite, and addressing Federal requiiaements. Sections of thisPlan include:
* ExecutiveSutntnary-Consultantteammemberswillmeeton-sitewithCityrepresentativestodiscuss t[ie project, develop detailed schedules, and co(lect necessary ii'ifortnation, including the City's existing consolidated plan, the local homeless Continuum of Care, tlie City's comprehensive plan., fair housing plaii and other relevam inforination tron'i ofher local agencies, City representataives will be asked toidentify and provide any otlier relevant d.ata or information to ensure that al[ community needs andconditions and resources are coi'isidered, Citizen ParticipatJon Process - AVANT-GARDE wtlf conductthree (3) community meetings as wellas conduct iri-person and/or phoi'ie interviesvs of Icey stalceholders as ideritified by City staff.Additionally, the consultant team will develop an online survey for citizen and stakeholder feedback.

J) nousing Needs Assessment - Develop an updated housing needs profile specifically for the City ofSouth Gate. The consultant team will work witli City representatives to identify any addjtional data andinforination, including existing housing and/or homeless studies and infortnation on special needs populations, etc., not previously considered, After obtaining this information, the consultairts wi]l useit - along with tl'ie information gathered at tlte initia( meeting, census data and other HUD resources - todevelop a needs assessment for tlie City's review and approval.

The needs assessment wi)l ineet all of the requirements of 24 CPR Part 91 aiid will include an estimate of tlie housing i'ieeds within tlie City. Tlie assessment wtll include tlie specification of such housing relatedneeds,, a discusston of spettfic housing problems,, assessment of the specific needs of racia1 and ethnic groups, the extent of liomelessness in the City, the characteristics and needs of low inr,ome people, existingfacilities such as outreacl'i and assessinent, existence of emergency sLielters and services, estimates of the number of people requiring suplioitive seiavices, an.d a desctiption of supportive housing needs and adescription of the agencies tliat provide the suppoitive housing services. * Non-ffousing Community Development Initiatives - The consultant team wiIi identify tlie City's prtority non-lioustng community development needs eligible for assistance. This includes public facilities, pulilic in'iprovements, public services.. and economic development. This analysis will include a loolc at the liomebuitding indushy in the City, its current neiigliborhood development policies, and itseconomic development initiatives. Tliis shall include b'iit be fimited to the following: public 1ibraries and museums, parks and community centers, health facilities, liistoric preservation, continuing educatioidadult education facilities, and any additional youth, adult, or senior progranis. This reviewshall also incorporateregional plaiming and economic development initiatives including but not limited to the foi'[owing urban deve?opment, infrastiaucture, priblic safety, public transportation, employment training, and business attraction and retention.
<i DemographicDataColleetion-Theconsu1tantteamwillworkwit'hCitystafftodevelopaCommunity ProfiIe, wl'iich wi(l provide a general overview of South Gate. The present-day sketcli will out!ine tlieCity's employinent situation and major employers, ctinent urban development issues, recreational activities, and aiiy successfiil deve?opinent or redeve)opinent veritures, The demograpliic and housing section will give a brief overview the currem population of the City, including its ethnic and socio- economic inakeup, as well as the cuirent state of its l'iousing situation, and land use issues. Tlie policy 279
SeCti()n Wjll oiriline an'j (:unt Cltj/, COullt){, Or State pOliCleS that nllght ha'Ve an ympact On affordableliousing or the operation of housirig agencies in the City.

Homeless Needs Assessment - Consultants will assist City staff in providing a concise summary of tlienature and extent of homelessness within the Ctty, addressing separately the need for facilities andservices for homeless persons and homeless famil!es wit(i cliildren. botb slieltered and unsheltereid, andhome]ess subpopulations, As pait of fhe homeless rieeds assessment, tbe consultant team will identifyarea faci)ities and services in place to proyide for the homeless population. This sl'iall include, at aminimum, the loca1 Contimium of Care, all emergency shelters, any homeless otitreacli program(s) as weli as available transitional and permanent housing options.

Marltet Analysis - ln cooperation with local stakeltolders and representatives, tlie consultant team willdevelop a lioustngmarket analysis, using information from interviews, surveys, publtc hearings, censusdata, consultation With 100al tenders; realtors, alld appraisers. COnStl)talltS WTTI t'ncorporate IntO thlSanalysis an evahtation of the City's housing supply, the detnatqd for housir5g, the current housingconditions, the cost of'housing stock, and tlie lcind of housing available to the disabled.* Strategie Plan - The consultant team wan develop a strategic plan that addrepses tbe needs identifiedin the approved needs assessment and any existing City policies. The strategic plan will be consideniwitl'i the minirmim HUD requirements as outlined in CFR 24 Part 91 as well as with other gtiidanceissued by HUD. The strategic plan will detatl the City's housing, homeless, and non-houstng prioritiesfor the next five years. Specific objectives and strategies will be developed that address stated priorityneeds. City representatives will revtew and provide comtnettts on the draft of the strategic plan, whichthe consultants will incorporate into the finalized version. The corisultant teati'i will obtain coinmentsand dLtaeOtion On the djaft Strategic 'Plan aLld diSCuSS aCtiOnS tO implement tlle approved strategies.* atizen Participation Plan - Review the City's existing Cttizen Participation Plan to become familiarwith the process and meeting locations used to solicit public inprit on housing and communitydevelopinent priorities. Provide recoinmendations, if any, for tevisions to tlie Citizen Participatton Planand discuss necessary steps to amend the Citizen Participation P[ar'r in accordance witli 24 CFR570.486(a)(6). 1' Year Annual Action Plan - As part of the 2025-2030 Consolidated Plan pmcess, the AVANT-GARDE team wifl develop thel" Year Annual Acttoii P[an that supports the objectives and strategiesdeveloped and outlined inthe DraftConsoJidated Plan. Spectf5c benchmarks/petformance measures willbe developed so tliat the City and HUD wtll be ableto asSeSS and evaluatethe City's progress in reacliingits goats. The one-year gtion plan witl be consistent witli the mintmiun requirements outlined in 24CFR Part 91 as well as with other guidance issued by HUD. Ctly representatives wtll revtew and providecomtnents on the draft of the Annual Action Plan, whicb the coi'isultants win incorporate into thefinalized version.

Additional tasks AVANT-GARDE will compfete include: Prepaiae iiormation on low and moderate-income areas for consideration as program target locations. Assist City staff in prepartng a Budget andAllocation Plan ttemizing antictpated funding over the next five years uses of the funding and formulamethodology to serve as the basis for the development of an Allocatton Plan for all activities. Providecertifications to etisure compliance with all other Federal requirements. Coordinate with City staff torespond to all inquiries from HUD regarding the approved Consolidated Plan.nOUSmG REHABILff AT ION 8ERV ICE8 AVANT-GARDE is coinmitted to providing as needed technical assistance and admtnistrative services iaorthe City's horising rehabilitation program. * Intake/Assessment of Eligibility: Make initial eligibility detemiination of applicants based onestablished City program eligibiltty criteria and HUD income guidelines and the apparent need forrehabilitation measures to correct rele'vant housing code or Housing Quality Standard (14QS)deficiencies.

Property Inspection: Perform site visits to ascertatn that approved and contracted/applicablerehabilitation work ts proceeding properly and satisfactority, will authorize (witli Lhe Jioineowner'swritten approval, includingsignature and date) appropriate change orders, and will mediate in the eventof oymer dissatisfaction with the work done by the contractor. The initial properly inspection takes ptacefollowing COnSt}!tant'S de[ertTlinat'on Of applicant and pl*0p€!l*t'% eligibi(it'X tO determine rehabilitation 280
needs for the purpose of the funding recommendation, environmental reyiew and whetlier o.r nothazardous materials testing will be necessary.

Subsequent inspections take place driring tlie construction phase to verify compliance with contractspecifications in order toyalidate tbe release of fui'ids from escrow to the contractor. Coi'isultant andtheowner wtll conduct the fina] inspection upon completion of all work items. Inspections will sclieduleduring tlie rehabilitation process.

Work Write-Ups: For each eligible unit to be assisted, Consultant will complete a detailed WorkDescription and Bid Proposal that details the rehabilitation work to be perfornied. including estimatedcosts of each activity, materials to be used, and industry or regulatory standards to be met. Tliis write-up will be signed and dated upon approval by the homeowner.

Solicitation and Selection of Contractors: Assist approved homeowners in tlie identification, propersolicitation, and selection of contractors qualified to perform the authorized rehabilitation of eligiblehousing units in accordance withthe requirements ofthe HOME program. Consultant will review workorders/contracts/agreeiuents that homeowners will sign in contracting witl'i contractors, and ConsuJtantwill assist homeowners in et"isuring the description of the woi'l< contained in anycontracts/agreements/work orders witli contractors ts as accurate as possib.le.

Loan UnJerwritingi Order Policy of Insurance of.Record Title (PIRT) to determine the lien structureand how titte is Jield, as wel1 as property appraisals to determine tlie estiniated post-rehabilitation valueon ui.tits to be assisted with HOME funds. Consultant will also prepare Loan Review Committee (LRC)Report and LRC Agenda and Determination Forms as well as schedtile and condtict LRC ineetings.

Document Execution: Facilitate the execution of loan documents or wrttten agreements by the ownerand City staff at City offices or at the unit to be assisted. In addition, Consultant shall prepareconstruction contract arid escrow account coiaitroi {nstructions; arrange for the City to fund the escrowaccount and submit Deed of Trust and Request for Notice fo iitle company for recordation followingthe tmee (3)-business date cai'ice[lationpertod.

Approval of Contractor Payments: As rehabilitatioii progresses and as it'i'voices are submitted bycontractors, Consultant will verify that the expenses are reasonable, and tlie work has been completedproperly (including sign-off by tlie owner) and will submit to City the apylicable form(s) executed byconsuftant and propeity owner itidicafing that tlie work has been completed and it is satisfactory. Thiswill be City's verification of Consultant approval of contractor payment(s). Major tasks will requireapproval from the Cfty before the Consultaxit can proceed with work prior to signing a contractorcontract. a Coordinate with City Staff on invoices, general admtnistrative issues: Our staff will work closelywith the Ctty'a program manager and the City's t-inance department to ensure that all project costs aretracked, paid and re?mLiursed.

Provide public informiation at the directiou of the City: Our Prograni Managets are well versed inensuring tbat the con'imunity is aware of the programs avaLlabLe through the City. If tlie program needsto be promoted to engage participation, our team is ready to assist the City. We liave de'veloped anddistributed program brochures, held coinintriity meetiitBs, etc.

Provide the City with monthly status reports: Montli{y repotts wiU be submitted to the City with anactivity fog, In addition,, our monthiy invoices will be broken down per property address to ensure thatproject delivery costs are kept for eacli project. This will lielp to ensure that the proJect delivety costsare tracked for each proJect and reimbursed.

Maintenance of Case Ftles and Other Recordsi For each application, Consultant will assist inmaintain!ng case fiies, including but not limtted to application and documentation of eligibility, worlcwrite-ups, contractor selection criteriaa, copy of contract/agreement/work order between owner andcontractor(s), documents on all necessaiy licenses and permits, site visit/inspection reports (includingfinal inspection), cl'iange orders as applicable, and contractor invoices for payinent (with ovmer-signed-off). Consultant will aIso inaintain appropriate information on persons residirig in the property,including a list or lis(s identifying persons in the home imsnediately before the rehabilitation, a'fterrehabilitation completion, and those moving in duiing reliabi)itatton (per 24 CFR 570.606 and 24 CFR92.3.53). Consultant will maintain tliese and otlier program and finaricial records in accordance withHOME record keeping requirements as specified in the Agreeinent. 281
V. Work Plan:

Taking all circumstances, current conditions, and required preparations into conslderation, describein detail, your proposed work plan for delivering the servics required by this RFP, including, but notlimited to; A. How you will schedule professional and staff to ensure milestones and deadlines are met?The success of projects ofien depends on the strengtli of the collaboration between the city staff and theconsu]tant. Tothis end, we would initiatethis program with athorough revtew oftheproposal attd a discussionof how well it meetsthe stated goalsand objectives ofthe City. Any gaps, omissions oradditional requirementsare determined and discussed for possiLyle inc'lusion in the services to be provided, Thts inittai review isfollowed by a detailed summary of the tnethodology, product deliverables and a timeline with lyenchmarksclearlyidenti'fied. Tl'iis documentwoutdbe approvedby tl'ieauthorized City staff andthen becon'ies the guidingdocument, Any cltanges to this original document and timeltne are quickly reduced to writing arid approvedby both the client and our firm. The purpose is to ensure thatwe are always movJng toward the common andagreed upon goal and that the progress is consistent withthe rteeds of tl'ie Ctty,In order for tlie process and the program to proceed according to the needs of the City of Sough Oate, it tscrtttcat that ceitain exchanges attd procedcires occur between staff and consultant. We watttto ensxire that thestaff is Mly inforined of all tasks undertaken and tl'ie results and findings we develop. We want to be availableand fully prepared to discuss the progratn and to collaborate when achange in coursemay be advtsable. Mostimportantly, we wantthe City to receive servtces and product deliverablesthat are founded on good planningand economic development principles attd in a format that is easy to use, apply and update as conditions maychange. ln summary, our approach to program management is to agtaee onthe goals and objectives to be achieved atthe inception of ihe project. The process and product de)iverables are reduced to writi'ng so that botli the Cityand our firm bave a clear undecstanding of the project parameters and the method by which success is to beachieved. We prepare a timeline that is updated regctlady to ensure tl'tat tl'ie project remains on track adlorthat required extenstons are ktiown in advance and agreed upon by City staff. We maintain regular andconsistent comiminication with scheduled meetings to update City staff on the status of the various projecttasks and to share findings and results. These basic principles have served our firm well and significantlycontri)xtted to tlie success we liave experienced with all of our past assignments.

B. Provide required response time to the urgent servip requests.Our staff will work diligently to meettimelines establislied by staff, including after office hour coordinationand communications.

C, Howyouwi)Imakeupforwork-hourslost(andresultingback!ogthatmayozur)duetovarious unforeseen situations that may prohibit work on a specific day.Our staf[works based on tbe tasks assigned arid our time is bil(ed based on activities completed. Furtliertnore,our teain 'approach lttnits the product reliability to one person. Our team is cross trained on various dementsof the HUD program. As such, any needed resource aflocatiori adjush'nents can be n'iade quickly m'ideffectively to address loss of time or backlog, D. Provide any other relevant information that you believe would benefit City for the requested8erViCe8.

The most immediate value that we will add to tlte City of Sotth Oate is the exponential extension of AVANT-aARDE staff. It is our preferred style to lyecome aii extension of the City by coinbiifflng resources aiidproviding tl'ie added ability to take on projects from beginning analysis and strategic plarming throughimplementation. We can cal( upon the skills of tlie professionals tn our organizatioi'i to fill in where the Citymay not have available staff oc expertise. While the City staff is engaged in day-to-day operations, our staffhas the capacity to evaluate and manage development projects on behalf of the City. Additionally, we sliareour insights and professional expertise, as weil as best practices whicli we have applied successfiilly, with staffin the manner ofin-house training. 0 282
Submitted by:

COrnpany Name AdVanCed AVant-Garde Corporation
Contact Name Ana nfiarie LeNoue
Title p nt/CE0
Ematl
Phone (714) 4al-9362
Date October 17, 2022
283
!(V ANT"""

G A R D E
SECTtON 5, REQUIRED FORMS AND SAMPLES
10,1 7.20n
r
City ofSouth Gate RFP - Professional Services to Administer HUD Programs 284
Professions! Services for Grant Administratiori
Attachment B: Special Provisions
All items below app(y to this bid proposal:

Hold Harmless and indemnification: The successful bidder hereby agrees to indemnHy, defend,:and hold harmless City (including its officials, officers, agents, employees, and representatives)from and against any and all claims of any kind or nature presented against City arising out ofvendor's (including vendor's employees, representatives, and subcontractors) performanceunder this agreement, excepting only such claims, costs or Imbility which may arise out of thesole negllgenoe or willfuJ mlsconduct of City.

Insurance Proyisiorls: Unless otherwise stated in tiie RFP specijications, the following insurancerequirements apply:

1. ComprehsnsiveCieneralLiabilitylnsurance:(includeproductsliability) $110001000 per occurrence.

2. Auto Liability Insurance:$1,000,000 per occurrence, combined single lirriit (CSL).

3. Workers'Compensationlnsuranm:asrequiredbyStatestatutes.

4. Employer's Liability Insurance: $1,000,000 per accident; $al,000,000 poiicy limitfor disease-

5. All policies of insurance must provide for a minimum of thirty (30) days writtennotfce of any change or cancellation of the policy.

6. Insurance policies to be in a form ad written through companies acceptable toCity; and must include those endorsements, which are necessary to extendcoverage, which is appropriate to the nature of the agreement.

Affirmative Action: In support of Affirmative Action, City requires aft suppi[ers to comply with TitleVll ofthe Clvi( RightAct-ofl984, as amended, the'Civfi Rlghts Act of 1'992, and all federal, state,and munlcipai laW8 and regulations pertaining theretoi In addition, SuCC:eSSful BIDDERS mustCemfypriorto award of contracts in excess of $50,(1(10 that they have a written affirmative action plan incompliance with the above laws and regulations, and such plan may be reviewed by Cfty. SaidCertification may be made by signing below:

CeftaJfiedkOabOVe-FIRM:A(f%,anCedAl4an!WflrpOrahaOn
', _________,__,___,______ .s.:;;A;u______"M=E: --(
!!fJl )U
e)ffi
!,: i L/)ai larre Le!lioue "- " - '
l........_.. .. "'........ i. .. .. .. . _.. _..._. :... ... .._ .._... . . :' __- ______' a '- - ____W"ETa-'- ' a " - -- - ' - ..- o -.. 5"roa?f@on FF'f:'f';-"-' -aa o= "' a'- a- - - -=-- -'-=-"- --"- '-= ' =-- -" = = ' " If your company is taklng exception to any of the specifications, terms or conditions(lncluding insurance. indemntficatlon and/or proposed contract language) stated in this Requestfor Proposal, please indicate below and describe details: (check any that apply). i X No exceptions taken
Exception taken tothescope ofwork orspeclfimtians
Ex:,eptian taken to indemnification and (nsurance requirements ExcepUon to proposed contract language
Other
t5
285
Professional Services for Grant Administration
Please explain any ofthe checked items:

Note: Takfng exception to City's requiremerits without approval of City priot to subm?ssionof your proposal may be cause for rejection of the proposal.

PROPOs'NGF'RM: AdvancedAvantGardeCorporation
DATE: 10/17/2022
Bu81NE8s ADORE8s: 807 S. Lemon AvgDiamo_Bar, p,1789
siaworuseoprispnesewrh'rtve:
'n _r> Ly
BY: Ana Marie LeNoue TITLE: President/CEO
INSTRUCTION REGARDING SIGNATURE: If bidder is an individual, state "8o)e Owner" attersignature. If bidder is a partnership, signature must be by a genera( partner, so stated after"Title". Names ofal) other partners and their busii'iess addresses must be shown below. If bidderis a corporation, signature must be by an authorized officer, so stated after 'Title", and thenames of the President and Secretary and their business addresses must be shown below:

Ana Marie LeNoue, President/Secretary 807 S. Lemon Ave, [)lamond Bar, CA 9'} 789 (CONTINUED ON NEXT PAGE)
s . .. _ ..'. _ .:!. -.. - - - --- a- - - - -aa ** - -a -+ - - - - - - - ';-aa # ' - -l - - - -+- +- - - - - # - -# - -a -' - - -0 - - .a- -s # - -' 4 - - - - - - - -" -'---: s - _.-- - _ .. .. _. . # 16 L.,!,1'3
,!'7
286
Professional Services for Grant Administration
Attachment C: Client References
Advanced Avant Garde Corporation
(Bidder's Company Name)
'I. Client's Company Nanie: I ! City of El Monte
Client Address: 11333 Valley Blvd, El Monte, CA 9"l 73"!Contact's Name: Betty Donavanik Contact's Title: Director of Community DevelopmentContact's Telephone & FAX: (628) 580-2056 Contact's Email: [email protected] of Services/Products Provided: I , HMOanMaEq/eCmDeBnGt&/EcSGOmPprlolagnracem Proiect Completion Date & Value: l 120'l7-On(loing $512,000

2. Client's Company Name:
[ I City of Bellflower
ClientAddress: "16600 Civic Center Dr, Bellflower, CA 9070Contact's Name: Jim DellaLotiga Contact's Title: Director of Economic DevelopmentContact's Telephone & FAX: (562) 804-1424 ext. 2224Contact's Email: jdellalonga@be)lflower.org Scope of Services/Products
Provided: l I j;nMa8gemCDeBn?8'C':p'iance
Project Completion Date & Value: ) I 2016-Ongoing $'l56,445

3. Client's Company Name: ' tCity of Moreno Valley
Client Address: 14al77 Frederick St, Moreno Valley, CA 92653Contact's Name: Dena Heald Contact's Title: Deputy Finance Director
Contad's Telephone & FAX: (951)413-3083
Contact's Email: [email protected]
Scope of Services/Products
Provided: [ j HMOanMaEg/eCmDeBnGt/&Ec8GOmPp:olagnracem
Project Completion Date & Value: I I 2016-Ongoing $5311055

4. Client's Company Name: " City of Lynwood
Client Address: , 11330 Bullls Rd, Lynwood, CA 90262Contact's Name: Gabriel Linares Contact's Title: Director of Community Deve1opmentContact's Telephone & FAX: (:310) 603-0220 ext. 605 Contact's Email:

Scope of Services/Products
Provided: [ I HMoanMaHgecmDeBn?:c:pmtiance
Project Completion Date & Va(ue: I I 2007 - ongoing $-15o,oooDuplicate this form as necessary to complete list. l{:) 287
Professional Services for Grant Administration
Attachment D: Non-Collusion Affidavit
Note: To be exemed by Proposer and submitted with proposa(.

State of California
0lie81at*oflheplaez ofbusiness)
Courity of Los Angeles
(lhe Coun(y oflhe Imoe oTbus1ness)
hna Marie LeNoue , being first duly sworn, deposes and(nams ofthepet4on$ntng (his fomi) saysthathe/sheis Presiderit/CEO iii of(mTe of tlts peraon signing (hbi lomi') Advancad Avant Garde Corporation , Ihe party maklng the foregoing bid(nsmeofbkldlng company) that such bid is not made in the interest of or on thei behalf of any undisc)osed person, partnership,company, association, organizstlon or corporation; that such bid is genuine and not collusive orsham; that said bidder has not directly or indirectly induced or solidted any other bidder to put (na false or sham bid and has not directly or indirectly col)uded, conspired, connived, or agreed withany bidder or snyone else to put in a sham bid, orthat anyone shall refrain from bidding; that saidbidder has not Jn any manner directfy or indirectly souglit by agreement, communication, orconferenw wlth anyone to fix the bid price of said bidder or of any other bidder or to fix anyoverhead profit, or cost element of such bld price, or of that of any other bidder, or to secure anyadvantage agafnst.the pubfic body awarding the contract of ariyone interested In the proposedcontract; that all staternsnts contained in such bid are true, and further, that said bidder has notdirectly or indirectly submitted his bid price or any breakdown thereof, or the con!ents thereof, ordivulgsd information or data relative thereto, or paid and will not pay any fee in connsctiontherewith, to any corporation, partnership, company, association, organization, bid depository, orto any member or agent thereof, or to any other individual except to any person or persons ashave a partnership or other financial interest wpd biddepthlbusiness.

By: $.i M %I (sk)nature)
-C'Printed Name: Ana [arie LeNoue'--..._.__..____.'-_"'a__=.=:":_::';"*se-a:::=.=s..'______..____...__...__ - - - _iu[Jliiii'ii)i(iilii4ut'ilili'illllJ'i/illl..:___""'-'.__-:__"""'__": % _ ,,, ,, ,,, %,, ., ,. . .. _ _. - -.- .__--. # . -- - +a l # - __- # a*--.. .. --- --' __ -!-a-:-a-- i* a - ! - .-a- -' * .:-a &-aIa -+-a--.;i -j - ._ -'-.0.. -0. aalia _ - _ . . .. ......Ti+lhi. nsxzl_4ziiai&Ji'_C_/_.____-"'s-=-' ---"' - - -'-''a '-"="+tiia"-o-""''e'l'{t'l!-r*U'-?4W ' " " "' "' "a"-- """" '--.._. _ (llllo af thp_ nerqon<li'inmn Ihlq fomh_________...__ __ .Notary is required for this bid. 18 288
. - - - --- - --- -- --- - - - - - a - - - - - - - - - ***_ - - - --"'l .' #%

ACKNOWLEDGMENT
I
I
j A notary publlc or other officer completlng this ( certificate verifies only the identity of the indrviduat I' who signed the document to which this certificate is I' attached, and not the truthfulness, accuracy, or I,i validity of that document.

I State of California
Countyof l,,z AimetA 1
- - " U "
" On Cx;)%' }+, mza: beforeme, VV'y-emr* fflo\o.'!ox,nw 'Rx'hk' - (fflertnaame:a-ndtitle-ort'heofficer)' a-"-- ' personallyappeared AvyA.' M,ot* lo'tAoua
' whoprovedtomeonthebaslsofsaUsfactoryevidencetobethepersonlwhosename%is/ 'subscribed to the within instrument and acknow!edged to me thatm/sheMtey executed the same In Me!her/tauFhorized capaclty, and that by t4e/her/signatureJ on the instrument theperson%, or the entity upori behalf ofwhich the personJOacted, executed the inslrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoingparagraph is hue and correct.

WITNESS my hand and official seal.
m
% ill AI! County
@
'l 4timmlsxls * u9ia(1 j
A /) I q <mm. blii*i Jllll a, xin )l Ill A'lal"lolQl&Plffitl?'llePiy 8igll8i(5) 4Jg ,/p _/71} r (88al)
- ... .- { i " " - 9 " " " " """' a
289
SECTION 6. WORK SAMPLES
Homeawner RehabiJitation Pzogram
QUB8TIONNAIRE
PnOPERTYAJ)I)RE33i
CEILffiOa:( )
Hm'V hJ HOU8INGUNIT8ARE ON YOURPROP:a'ffi
DOYOTJ HAA HOME MORT(-AGE?No Yea
AREYOUR:PROPERTY TAXE3 PAID TO DATE? No YN,
DO YOU RAVE, HOME INSURANCE? No , Yes,
DOYOU HAVE ANYLIENS OR EQtnTYLINBS OF CREDIT AGAlmTYOUR PROPBffY?No. Yes - If7es, *eckbelowall those tlmt RPP17:IiiIjai/DeedoFTtus5Amoxint s ; 2nr1 T.tari/Deed or 'rasi:Aeneiuiu # a 'T I3 THE CURREN'BALANCE OWED TO MQRTAGE? $ OR-,l)aid-Off N[JMBEROFPER80N8IXVnSJ(JNYOImHOU8EHOID?Aclults,
CMdran ,
TOTALANNUALHOUSHHOLI) INCOME: *
(Include inmme of all addts 18 yeats ofnge and over)
HOWbEkNY HOU8EHOLD &.[E',MEIER8, !8 YEARS OPAGF, & OVER, ARE ATTENDINGCOI12,GE FULL"JnME', OF,RffiTCArlONi
I m$ b7 gi@iiixg this quatiomme, diatthe iatotaiiitiou Btatetl aboveis ttue aixd coneetto the best armyknowledge. Nxeahe thiitgiv% falieintotmation wfflzeaubhi disqiia)'[7% rue eom gssfshiice ofthe HomeownezRahahilitg6onProgtam.Iuastanddimncceptiuiceo!thisqiiestjonanirebytheCityor doestiotconstftateucceptance to &e@ogram.

Signiitura ofHomeomxerr
Ellgnnture of Homeowner.

Dntei
I)atei

10.17.2022
City of South Gate RFP - Professional Services to Administer H UD Programs 290
Clty of
Homng Rej'iabtlltetlori and Preeaniatlon Propram
AOTJVa koo
Pro)isQ+ Owner:

PropenyAddreasi

CITY OF
HOUSING REHABILNTATION AND PRESERVATION PROGRAMPROPER'lY INSPECTION LOG I)a Ha oahpmamap irmtuspgrg WtUCt))MaNT!I
3 4
6 7

10.17,2022
City of South (3o+e RFP- Professional Services to Administer HLID Programs 291
AVA.NT
G/'RDE
%psrty Owner:

Project Address:

Construction Contract Amount: $
F>ayment Request No, I
Invoice Amount:$
5% Retention Amount:$
Amount Patd:$
Balance Remaining:$
Change Order:$
New Contrad Balam,e:$
Payment Request No. 2
Invoice Amount 9
6"/o Retention Amount:$
Amoim Paid:$
Balaiice Rernainiri,g:$
Change Order:$
New Oontrad Balance:$
F'ayment Request No. 3
Invoice Ameiunt:$
5% Reterition Amount:$
Amount PaJ:$
Balance Rernainirig:$
Change Order:$
New Contract Balance:$
Payment Fleqtiest No. 4
)nvoice Amount:$
5% Retention Amount:$
Amount Paid:$
Balencei Remaining:$
Order:$
10,17.2022
City of South Gate RFP - Professlonal Seri:ces to Administer HUD Programs 292
[;Nty of
H*rrbe Rehab [email protected]
!h!dJi m%Ohha:.: td
a. :""".aab:Th@!:m<<,,EolowDa,HJii(
Request br NEPA & CEQA Cfflearanae
@e@nu,I:Pp'ap.qlit,?ArnQl*n.
s_.
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api*.lAtd'dl
flpllllliffl*fi 114!ltRlllJRl!111
2 J'$Mlmhma
i% *mmainAmJ NnabnrtfiD(afat P%lQ%TI P l' MI Iff I Illl)lajl!Iff Ifl? ' 14 . 4 eha ',bt.& Mtittesy,n fim

16. %Xa.l61i-.4tuinalu-llaii' lTh **mraufliiJ Diim
[ (m ffiprai €i 6isa
7, s'iimv-iqi4.ti:r
@g@"a i@ca,.yx=irammriBvamagMv=..mieh.yaut3,ogiip'i:

AhfnllU UWnlm }lra'&ffiM1 km & tmeak tfm*Mll-tlb%*t!ul' 6. '.ffi_7'r'o-="4il :rat-.-.;x-""l',-.'a"'+'@'a'a*'4a""ll'l'Tl (IS %paiky?tjmj!yd
JI%
I%t

10.1 7.2022
City of South Gie RFP - Professional Services to Administer HUD Programs 293
AV ANT4,
(, A R D E ::Xl,rmaea-tstiWJt
Sample Schedule and Milestones
CDBG Administration ' Task Schedule
Begin Complete
Monthly
Estimated
Scoff Hours
IDeliverable
Coordinate with Finance to ensure
drawdowns ore up to date / addresstime(iness issues Upon
oword Ongoing
I
15 i Complete and submit any outstanding
items for fiie and/or complete close outreporting F)' 2022/23 CAPER Jufy August 25 FY 22/23 CAPER submitted to HUD FY 23/24 Adion P)an Nov. April 10 Focilitate public hearings, coordinate with sfokeholders, submit final 23/24
Action Plan to HUD
Host Workshop for FY 22/23 Sub-
Recipient Applicants Dec.

I
Dec. 10 Send out invita'tions, prepare PPT and
handouts, conduct workshop.

Conduct site visits/subR audits Sept. Oct. 25 Schedule visits, conduct monitoring visits,prepare reports for file.

Coltect Quarterly
Reports/Reimbursement Requests
Sepf/Dec
Mar/June
Oct/Jon/
April/July 5
ASS?S+ and ensure subs submit by due
date (last day of month following eachquader).

Audit quarterly reports and
reimbursemen'f requests Ongoing
I
Ongoing
I
i
15 Audit and submit re?mbursemenf
packages for payment processing (audits
may occur CIS soon as sub-recipients
csuobmmpitlef,hee@mn)d.Epnrsoucreesrseeimobursements are I City of Souttt Gate RFP - Frofess7ona) Services to Administer HUD Programs

10.17 .2022
294
Collect and aud?+ onnual reports July August 15 Summary of accomplishments for utilna+ion in the 22/23 CAPER
FY 22/23 Funding Application Process Nov. Jan. 8 Distribute and review schedule, prepare NOFA, applications available for FY 22/23
Provide appropriate code citations
and defensible work products to
qualify past and present progroms and
activities
Upon
Award Ongoing 10 To be determined based on project
assignments
CBDG Funded Project Labor
Compliance
Upon
Aword Ongoing
10 Review, coordinate and ensure CDBG
funded projects are on schedule, in
compliance, and reported to HUD
Administer Commercial Fagade
Program
' Upon
Award Ongoing 35
Determine project eligibi)ify (meets LMI
objective, repairs); es+obnsh scope of
work; execute agreements; contractor
bids; coordinate labor compliance:
coordination to process payments; close
out
HOME Affordoble Development
coordination
I
I Upon
i Award Ongoing 10 Review, coordinate and ensure HOME funded projects are on schedu)e. in
compliance, and reported to HUD
Administer HOME Residential
Rehabilitation Program
I
' Upon _
Award Ongoing
35 Determine project eligibility (income
limits, home volue, repairs); establish
scope of work; execute agreements;
contractor bids; coordinaffon to process
payments; close out
Sample Services Agreement
City of South Gate RFP - Professtona( Services to Administer HUD Programs 1017 2022 295
CoaxkactNo.3407
40REEMEN'tFOllPROFESSIOHA!JEQjQQ
emered i byand between tl'ie t,kyofsoutb Cfate,.u mutffcipal corporaaoni ("City"). and Avatt RT;(CXTAL6!
'!V}i$quLAj% O'ty desirea to grxpge C-oasuIttnt 10 prot4de docuaiat eQaversiort serv 08pz4exl hem(n, Thephrttes"r ;!,'.'.Agreeieritri:

A, .City;CiJdSoutliOato,anmmaipalcorporation,Iltayingltspmxaipa}officeat86S0 Ca:iforaEaAvenue,St>utli(hife4"qli..t'oria 9D2RO,

13.. a>$itarit: Amnt Oards be., 3670 W. l't42o Avatue, Butts 278, Parnoria, CA91768,

2. R@?ff(3gant215VeSOfthePt'U!!&ffid$erVi@eQrN5tiOo&
Tffliereptwaanta'dves of' d'ie parttes who areprhtiar3ly responsible tar tbe adminrstratinof'tlts A,@esneni, and to wiom rorma! nottoesi dexmnela and mmrounicatiom sliallbe Baveii, areasro]losvs:

A, ':[TiqpiincipaIrepyeaaimtivedi)is(:ityaiiallha:

Joe Perez,
DfracterofCoinmiiriity:l)evloprnent DeparmentCNtyorBotit!h (late 8650 Coli.forniaAve.iyub
SouthOate,CA 90280
(32'3} 563-9566
isaaczrasoaaie.oix
B. ThepriricfpirepmtatiyeoFt}ieCooaiitantsb*lib@':

Ana Mufe.r.,eNoue,
'!%sidetit
Avant €iatde, )a
3670 '!'i{7empleAvonuey$uiie278
Poniona, CA 91768
('909) 979-6586
296
C. All nOUceS, (!aATlad91 appVaiB Gt D*t\ a)mmllimtiml8 (eaQh a '!3%") given Or :::ffitti'ged, s'healblatieB'{via>'seb%t eb:ffiU@:oWt'ate""p Mao*'c:ih"t?'ad'or'reo,lstbeyre'aa'mai'\,al,"gte:e p;epakl,ratumre-ceJptteque.itea(each"J3j3:!),'.'(2)31ci?vetedby=riwrnightcgurter, or (3)'detrvei'e4pergomly, AnyNotiae*hallCe'sent,w<ieu'vahjd>.:astha.msem'ay$a,. b the City or ComsFtant ai t.fie apprbpriate,mdrass sttbrth. mboq, or 't6 such otherplaoe as 'ihe City or Coosltant m* from tme k :6me aasimte 4n a ?"io&lce to le oiher. 4yNotkm dl berleemedHiven (j) onnxedalaotat'z=iiptgmed on t6a 'r$rn receipt i'!;gent by Mail or the ata.tei deltvq is rtA;4pd, or (fi) tbs data Fhe over4btcoutier<leltvery ffsxiade, or[}iQ thedatapa?sonal deriveryls made.

D, }Mtanameo.ftbeprixu;itpirep=esntatiyez!asignatedtoraakvrhapoUces,dgri'iahk orcommunfcakns, or thea&lress ot'sttg0paraon,'is chmged, wiftten notices'hall beglvo ivithin five (5) buainesis daysofmidchaqe 'D@4riotion oF8q%ces,
City)ierebyagagesCorp'jtmt, ana eoqsultamgp@tsa)ehengager'nei't,to pdorm hyre.to ,os : atxt 'by (his rokanca ffiaae 'a past hereor[ Consultant shaillperbtn andpleto, io.axnmimetqamd4otorytoeity, d *'oiktidserviees st f6rttatri K-m. The }2irectgp d (>mnXxiriity I)ovalopent, o!' the Dira,tci: o! Comrixirniy Devekiptg:g <Toigrieo, shalN hare tba $bt t6 review bud tiea thework dui% Uie oemr:,qe d4tg petrattnanee at atidt €tins fi:!l may be specified by the

4., Data.Providedto.Coxm)tai'it.,
Cit; shall provide to ConQutffin% WtillOut eX'lar7ej all data, inBlli(lir4 repafta, tEOt'd8% mpa. axid other inRtnat!mi, it6w in t(ie Cites pt'ssession, which inay fmibt* ffietiinclypeeroymanoeo!th*worMeacribed4n Exhibet'A"i. !ridependetit Oon5Iigtog
A. Comltantbenindepeqd@ntentmtar4ndsMIhawmerorauthority to inoura'nydebt,oMigationor?iab!]itim'b6halrortheaty.

B, Consultant is t"esponsible for mrrip)yln@ mi4b elk obligmions of an eml:iloyerianposed ader federal Or sUite !ay. Pe'mn'&el eniptoyest tir mntractors rtain*d by Coaai'!taut ghd taint acqujrc ary rlBahts or status regard% theCity, C'ity sb.ali not wttbJio.ld Soclal. Security arid Mmlicare taxes fkotn any pyments made to Coagultaot hereun&r nor aMl the City snake any pmipxiyment, ors Coamdtanl's behalf, City s:MRl .not make state or federal ti:iempkyiaxit oontrtbiidons on €ionstaltant'a behalf' 01' wfthhoM state or fcdesat income ttix tront Cortsultant's paymems hexeunder. Consiltant shall pay al.l appJicable €axe.i cela'tml xo the pertormange of' semcea tindtv thig Agi'eemenf Nriglu:ding all M.eizl, state or iocaN iThaome, Sociaf Seeurity, kiedicate, and setf'-employx"neit taxes. Consultant ivUl a}so pay all xixmpioyii+eirx contributions (or its tapkiyeies relate,d to the perbmsce of 2 bf
297
savttz under this. Agreement. Nefflthar ('.oulmrit nay its eaxpksyees mcots are ar%ible tO padfcipm in aay employee, pension, liea)th,'vacadon pqy, sigk$ay w oThar *iaga b,on*fii puma of b City. Ctaiuitamsbnu rogiplete and saibd! tO City an mS rial-m W.9 am sckaowledges thatCity vui issue to eons>lxant an iRS Foma 1099 tbt' notx-em;pIoye*ccimpanmt4onJbrallpayinefflsfartl'ieWotkmdered'bereundor. ComulUinta@a@s to ind*rf,y arcd hold City ];iaimJess km arid $ €xist any and allligbljitysr.isinghm nayfa'iltawofCon.mltanttopayany{xicomeorothgrt* ivf'tan 'daa.,o@ acmnt of the co!peiymtjon paid to Coffiiltari!, by Cilhireunt%r (and goxwriltam!a obli@tioxi t6 kid*rr'mt'y th6 t'ft-y vidat thisonslsoll B?ltvetlie.axpiratiOnol'suOl1mtartnli)al;iouot!]'ffShg5aarmni).

6. (;o4dtai'it%.Perg>nnel,
A, Atlaafflom:pequiredvndcryliJsA@eemetawillb*perirn)aa&yyOoxisul.m, or undpi: Caaamattv% diatet superv[fion, and all :arsonqel sJiall poaaese t+iiiqualifltmaon4 peri;hit@andljw;i;isxvqufradby'State andlooaf law to per&rmguest eeiv[es, in41udiqg,, without ]io'iitaMoxia a City o! So'iatlt Gate bti.si.ness)tcenmiasreqairgd bylbeSgutli (}ateMiat*.ipa[Coda', B, Comiilfflitshallbasolelyraspou?brerortliegatt*cto7ivorkpert"onn.anrse t'fttlt pam:yl enga@d u perrozminHserviceg requirm bythis A@reemeat,ar>d OomPl€aaxe witb al! reasonable per.torzauin mndards eatsblfshed byaty.

C. (:'onsultaiit shall 5a ppmis7t;le b p*yinant Of all t41oyaed andmattaato?x wages aad bone0z Hd ahtil! cmnpiy with d fflq4rements@itaWq q,e@ployefs liabJ% worker" aompenaati*4 um.,4oyinambmoae*adh*lSsuk D. Ogneu}xnim: mall indeina(fy utid liold )ianmese (!ty aad ali other relatededttieg, officers, enipi3yees, and qremtntiis,uom any lmlifmy, dattaga,eldng, costs asl aXpllSd d aixy itatse arisi'ri@ froth allegm vki!ations oFper*onml practioas, oya orany"am or omissions by Consuitam bi oo'meationwith theworkperfotmedg!.s%fi'onithui A@eement. 7, Compensation,
A. '[lte total gernpei'miion to tie paid l'ty City to Coiisu!taut rot (lie sot4caidescribed in l, ,"A" sltaJl be as submitted in b proposal 'for an atnmmtuotwex*emU. Consu4tan(!s Pass am ehaqes fbr tlie wmk andserv;aea pafoi.anuid iiall in no s'ent exceed those mt brtli in atmelwd hereto and ntade a pm heid. Notwithstartding anything to lhogonti'ary in the proposal, ia'wtcas u4tl be proeamd f'or paymen( and patclsubJi;iottga)iproi) bylMrecu:rrorCommunityDevelopnientandCityCouncil wttiiin t'orty-i}w (43) days i'mm data of receipt % Director r:if CoainunicyDe=velopniant. !rivaices sbbll be subtnrtted promptty upoucomple(ton of eaclipha.g o!work, 1,t7
298
Coneultst shu.!l be required to attend meati.ngs as nacesa.ary-in tbodelti%roftliepmjacts. TtaveltiinetineImileagebetveenuieOongt&nnt%office.mxdthe meaiay lec6naha)1 not be biJlable.

8. ln4,@xxl'InsqH@pg@.

A. Constilfflnt bgi'ees to !ndeinn3$; :kfld hffiinilees god deterd the Ci.ty, itsof'X'icers and enipkyaas, brn. and against any ai'id all elg[m4 !ossea,obligations, or.]i5aliilities ivhatsoaveriaieurred jn oia in any rr>Hr drisin@out lose ot'tts employees or.agents, emultnmtwilJ deliverto a:ty 0 cailjficateof' jmiraixce evtdeacing pr*gstonal :liab!!;l;y bistu'arice GGVel'age in anantourxx txotlesstba.n$l,ODD,000, B, (1) Consultant, at. itgexponse, shall mainta,in in enect at all tbnes during thepeytom*nce 6t weyk. mdet thfs ABr:.t'p=nt ilOi lesy t0n'n tme ibllowingvmB* and :ktts pf fnaxrarioe, ivhicli ghall be mairdafned wftb insuivi busimsstn lheStaieefaltfornia,
(a) Worken' Compensation4tat,Btuplovei!s.LFabfl4ty'
Workers' Oampensation<ovm@a aai'epiid by law,Bxuployer's.Lfabili(y-ltmitsoratleast $1.0(X),DOO pegoccutronae, :(b) CommviaI Oseral Liability
Combined Stn@la limt-$1,000,000.

Tha automobile aixd gormnareial general uabiUty paltates may be eoinbined in a sale pdoy with a qmbim<i sm3!e limi! or$]J)00J)00. A14 of the <,onsitanls 'Ooticies 6alA coxffin aneadoraemant provk!bxg that writtai notice shali ha glven to City atien<t fixity (30) mlemf@r daya prior to taa'nitia6on, inwll.ation orrdugtion ufmvera@in aie policy. (2) Pofieias pddtng h badily (r4q.aad prop*H damage coeghaJjgonWntbafouow%:
(a) Aai eiietgrsernent ext@ndtq ca'varaBe $O Cit'y &!) an adttitionalinsure<l [nibe sanieitzarmes as the named insuit'd, as r$pwtsJiabili$yafflstngoutof tlmpwformaticeofanywork mmeytbaAgreement. Such !ngia= shaH be prlrnsty insurance asimpacts the intermt of (Any, am'l miy other mmanceiuaintoNned by Cil shall %* coximclaivd axzss covejttge. andnot oon(ributiq insurariee with llia :irisuiwnce requiredbersnder, (b) 'Severabffltyof!m"eiause,
4 71)
299
(a) Ptovision or emmxemaqt stat% ttiat ich insurance, subjwtto allof*sothmat*rnw amcordr(tow, appliegto the]inbility.asstuned by C6mtlibm under tha Agreement, .iriirhl%without }hkationt%ai set foraxin Section 10,A. (3) Pmipilyopexe,aittounflbisA$reamentmadpriartoaoinmemeernont of my 'wark Consultant deiiver to City oapies d aal reqiitredpo&ieaarndendorsem=nlstotiieraq*ftadpollc4es. (4) The reqxiirements as to tlie typm % limb o-f insurance 'to bem*iaiiied bytheCottstiltaiit am notiptemed h aiid s2iallnot ixi. any (5) AnypOlic:yotpOHO!Wojbisutaticatl:intCaiatltantale(.:stOqatryas y,iersonal i>roptjfy mad iri tlief perbianee of its .%reemont shal'limitude a provision ivaivingthe iizirers iight o)l'scibroBation agtkite City, 9, J,'e(miBgtioq foc Convenience,
City may 'termiinnm l:hls %@mnent W my time vJlboiit eause by givtiB fl.flsi (15)days' written no'Uce to Comtil.taot of suiih 'ternn!natton d spet%ttnB the efl'ect.ivedutetbea'eoF. IJponroc0}ptoftheNoticagfven:y €.,?ity,(,onstdtaltacknowledgers4t to City in wr!% and &mmqdiate§ cease 'a}i eervteea in a teas<>nable amlorderly mamr; proy.Wetii.however, 'tlmt ay sesvices perforri:ied uftet e!l'ecttve dateof thetemifnatiori noik'etbat fs raasopaMy neoassaty to tammtethe aervtcestn angidetJy ;niamiec mat bt; hlistfiealiy aydio$tx!j in writinB by t}xe Duaeaoc of'Conv'iimhy Davelopnxetrt. IIn Ihat ewnt, all [ixxished arid timflilislied docixmerim andotMr iriater&als p.txlucexl 5y Oonaxdtant in eomeafiaii with tl'ie perto.rrnanao of ksarrloeaalsauaata*optiotiofC'ity,beeoinetJiepropertyofCit3y.

Jrtl*Agreemantiste.rmoataToyCil;yas prmdedherein, ConsuIlaiit,wfli bepsttl atotal m'nount eqmd toi(a Ham a d the teratdaalion Xiate, p)l!a tal pexwnt (10%) Of"lliM axnount for pmfit.ba nO event butt gv rn:noumpgyxMe upOA termliyumi axoaed tl:ie total rna,vtmamixpensatioupiwidectl'orin tlnsA'@eeaieat, '10. !'erintnarion%"qrOtse,
A, aiymay,TiywttttenuoHceiogonsu!.imrt,teimriatetliewholeoranypartor iliisApeement injinyeftlia'foljoivingcaicurnaes:
(1) ffCoitgultai*failstopmt7orrnlhesmvioesrequ.irsj.bytl'iisABreemem wittx'm die ttnxa sptmtiod herela Of arly axitliorized extsdon t)iereof,op (2) if Comi)tam ("ails to lierirm iris sarvRees called t'or by thisAgreeinen € or'so !Tails to imkeprogressas to ettdangerpertcsrriiaiica oflhis Agreet"netrt in accordanca with lts temig, and in either of these 5 300
viumshinees dcieanoteorx@t such :l%iliire wiibina porJodoFffii (10)drys,(oiiaiicb longer peiiod as City cnay autho*e in wlt%) afigr@i@ofuo'Ucefi'mnCityyeql6%'such .t'.ilur*.

B, ln-thabv@3CJtyterinhiate*ThisAyeement:xvholoorrnpnrtp'pgvide.d AbO:n inpra@a,ph Ao!slits aam&on Lg, City@ay pi@g'ue,vyoii such $msa'iid in ffic=k'taat'uv u it may demn up@ivpriate, semceg st'nt(lay to ffioseterminated, C., Ulh!a4Brbementiatehnmtedayptoyi&4aboymjnpari;graQhA,Oitymay panasht@miix €tion,$nsttltat4sbailbap.giaanganountaqmlto thevakie .;:':;;";'P.:::.iff;:', a::':::;,:"';'::.:;=':::' "':o d<iaumam Svlxthm'dmlivgm t6 ejiy ot'ia possesston at' ConsThltam, at'! toamthodbd.ceitnburaemantaxpeimai D. l! a@otnot!ce-oftar@in@is d the ABmoatent iiktTie provisions oflbtsSeatton !0,, it €3 detarmtn@ Thr any reasotl that <,onsffltnnt yes iieit tnfktiirl or §hat the *radt was axzmtb[e, then the i%ttta tma obligatfona d piArgiiantto fpction 9,
II, 8otl..l)i@rJilffriat)oiiandE6ualt',nmk>ymmt0pportuiiitsi A,
B, ThaprBvisloasorsu!qectionAu!oveshall%fuclmed{naUs*Iigitationsor any services under this Agreemsnt. Clxy shall )iave aegegs to ag r3oemems,tea and rsords of aginaimtant and its aubeotitrffletbrs for purposes 61deieipining ooitr0liance wish the equal am@ioyaient epp5r5Jnity and non-digrm.Inatiori prortsions d this Sectiorx, ffind alJ ap('Ticable. provisioti ofE;cectatl'vaOrderNo. ll246whiabisiacorpot'atedhereintiylhisreThrentaA Gap) 'd HXffi €iW3 'Or(Jar NO. ) 1246 i8 AVaiiable b' lrispectton and on ffiewith thoComudiy D*veloprneiu Depaiatt=nt 6 '72)
301
)'2, Omti'ltant!t%'su'r@'ntiesandR.eprsentatioq.
ulatitwatt'atts andr@reserits to <!tyaa Thliows:

A, Oonsultant has not amployea or retained any H>ersan or entfty, ot!tar thaa abona ffde em@joys wrkig w2usively tbr t%ailmnt, to sol!it or obtainthis'A@weinem.

B, a>i'imtanthnsnotp4iaotmgxe@at4pay@aiyBponoremityiotheythana b6notldeeiloygeivorkig'ex6)ii;iVeilyror<,mstiitarit, anyfea,comtn[oion,percem*8e,gifi, <iranyod'ies'consideraiioqc<@iiqentuponorreisuttitxBhom Agree'mant wtthoat '[utlhv liaMity,,u, in tha mlternAqve, €o deduot &om any Ci Comu)tanehasnaknawledgetbshayo!nsror'ampRqysofLAtybns.b.y i.nte+sat, *]tet}ter aonkictoql, 4onctinuaaQ@1, rtnpitclali pr5prrelmty, orotbezsei in alig tran8actiOlI Orffilh*bffiffLtme Or'tm 60iMultamTh and diat irJJ .stu:ib intexiest cois to tlia :k@owJe4Bv of Oons.u1tant .at any ttma, aieo4er*'writtendtgclo:hm'aoraqebinterestvill heQletoC% eVen lFmiclximeresx vould not ha deemaj a pbcbibite.d "6otdlict of inteses!' erapplicable law. ri, Q:ioa k aeoutiori d tbts A@'eeoxent, Ogasvltant has vm interest, dirom grinareeb !n q'tyaosaciton or busbtem an&ywhiohvodd comlictwitli or inany maiuiar htn4er tJia performaaoa d secv;sses.atl work roqulred by aiisAgiement, w shall arg siieb interest ha aoq*al diffig tbe term o'i:'tbts4greernent.

H. None or the piqt>sad loga:i or tg.g )ines All bc The intellectual pmperty oranythtrd party. '13. Submntra6fitiz Delsation and AssizmenL
A, Consultant shall not da'legitte, emmJR or assip 11m dmim or rights lDx:,iemcttodrwolfefctloiamt mtn:uhtv:leb.or,a[tlx*.puP:,e:Cithpjo:,,ttb[tedfflrJhoop;"evtt,abcotnsgelgnr(moFl!roiel money due or to [ieeouim dua to Consu}t=tit 't'oxn Ci7 u!etathls..%'aetyttrrj be nsstgned to a bakh bust compare or other nmncKal inslitutionwh)iout aicli appyoval, Any proposad deleBa6ti, assignment. gr sulpwntractsltall provide a descx$tforiof lheirvi=to be+mvate4, id6nlifleat{on ol't1xep;iulmsd assignee, dde4atee trrauboontraqtor, eiffl a e,:plgatton oFu+ii)'andhov the same wag selected, tzluding the dt5ee of contpexUion involved.Any prOp@ffll 08!eeDltRu With Rfl !Signal, dete#tee ox' aibcoiilzactOr shallmlitde the following:
(l) ITiearmmitinvotvad,togctlietayttli(I,oimlt.nt'smlystsot'aucb:ost 7 7"3
302
m'p,iaei
(2) Apxyvisaonrequir%thatanyaubsequemmodtflcationorarnaxxlmeiit shaljbembJeat tea rheptJorwitteuaotisentoFCity.

B.
14, OwnershJpoFf)ocutne.riis.

NO videos, pho:togipk iinages, repogrq:m*paor etber6og,merits pi=aiacea tavb61etir inn 1>art by Csst3ftant underiWsAgreieniantshall be me subjet.oran appncati<iffi Tpr eapyi7t by oc.art %half 4f 'CotteultaH, AI5'eports, otherwise,aad imffinpibi6propertyaremteabyConsu[tantinkil>eranceoftiie services,and ay'[email protected]@ 41its tp avyof kheforeBoing, mataffiall b@ pra,pm4y of C]ry, 'C'ami:it. dax@vledges pad aymff tjat thesmssaod.ai'd*1ivstablea.inmmxmtiontharem!hmidj be"'work(armadafor Jiitw" to tJ!xq axllegt extent pexxuhted by lawi 'l'(! the extent ihat any ttonsffir, affl %riyey, to City on $ht, title ati4 iterest, iixclu&B alleopyri@t, pstent, §adt3seoutt, ai'ask wmk aid tradetiark z4ghts, tmoug)io'qxthe uro,rkt, in and to ail avh sommas or 4ieUvsbles as Uiey come intoaist*xg, Comtiltani may use fl'krs, vEs, pbo€6gtuphs and images 6rcatedThoai be senlqes liordai'nonndpoioliopurposesoiii B, Consultant shail make awtlabla to Ctty dm% nom.al miriess hom's arid IT!S Ctty'deenisnmsgarytorauditandeopyingaf2 ofConsultant'sbooks@reoords bnddoeuments with aaapect'to all mattoracoveredbyihisA@emneni, l!i, 'BntireA:eementendAinerulmerit3.

A, "This Agreement spemedes all prior proposals, agreeInentS, and pdeistaiings bmyee= ihe pprue,i and aiiay not be nxodifl*d or temhimtwally.

B, N@t$iiptalivaivero!'anyoft§apmvisionshm'aoF,naranyrnod{flcationii:i tlie nature, aieat or dur.ion or the work to be pmron:ned by Consultant ltereundw, sbaI! h tiinffling unless in wifting and signed by the party aBajnstivhcai thesmneis soughtto be anforcd, C. Conffltllantaeknowld8esanda@wdiat'it:haaconadtahvithanattorn*y,or !ajawtngly [oregoneth*opporturatyfo domosaexaculesthiaAgreenient 303
knbmngly ard:yottmtarily.

16. ResolutiorioQ)japutae,
A, Dispaeategar4ingBffibm@retaamivapplioat?onofiiaypt'>mtormoftMs A@eenimt,' d;li, ill=exte)xt reaminatilyt'eaible, k.molv,4 tl@ut*pd apement, any dispxxtes w?!j 'be resolvea by $lndtn@ a6[trati*n held inam;br4qnqeam€)i.$. a!4s oftha.Jpdicial Arbitraiimand %e4iatlon.8ervioes County, At>yJtdgrnentrendered'pursiuanttosiicharliitralioninzay'b*enia:ad iaaxtjcotittln'T.iAngt:lasCountyhav%jttrigdiationt'kerao B. yr fflther i'aQ hi6ffl itiars any !egai fee, ivhetheaa or not an antion isinsti'uied, io sioivedta temis ordif* %reametit, ar to iwover d,a'magee orkduMW**lieffarboaitehof'tliis A4reement,,thapaniainB'pee'tha'succesd4tsr prava 'p'mty *liakl be entitled <o raasonable attom6y's fhs, a3p@itwthipss rees, a,iid over costs in addition to aiiy other relief tq vMOii tbeizeafuloe@revafl$Bpangamaybo entitled,

17. kmMJky,
fr any pivvlsJoit o['thts .%raetriexit is i:ield by vur4 eif competent,iurisaia(;ian to beinvalid, votdoriuiariforceable,the .miraaintng piiov!signs naiterthqleavr.Ui conxThmeJnfuli Force axid e&itmthoutbe'tri@ tmpni'morinvalidated himywey. is., bhl..

Th.e f'ollowtog exhibit t@ vhioh xvfereaae !a made in tlxia A@'eei:aent ia &'cinediuao4ioitedlierata itntheir*ctLraty:

PropomdatedMay3i20l7
19- Ciawmtng uw.
igAgremnent eiiallbe4otyerne4 bytlialtwsofthe Eitat*oFCalirornia. 20, EtYectiveData.

UnissS o!hmvisa spegiffiad baron, xhis Agreematit dialL ixconie aFfeefj.ve AS of thedate ae-t t'aj'rh Otl Wlllel& f!10 !a!51 0€' fll'S Pa)fl'es, whetlxer C"sty or Cuttant, exa(ftflasmad Alqaeement, and aiiull tettuinate on I)ecetnber 12, 2020 uiess termnatedodzanviee in mordnncewitMte tame oftbis ages:i'nent, [Rema(nderofpagc tel:tlilaxik ixiteixtfoiially'l
9 '7r
304
gJQ[J['URf: QtA
TO
AGREEM'ENT FOR PROFESSIONAL SgR!'.[CE8 BETWQN CITY pM 80U'IrR GATEAND .A'V AN'r GARDE, :IK', ITh!WjNESSffllEREDF,thepdiea.heteto hav'ecausedthiaAgreemenrtobeexecutedandattestedby theirrespecttveo:&'ers:thereiintodulyauthorized,

TO FORM
F. Selinas, aty Attomey
I'C(TY"
C![ff 01!' 80UT.E1 (,ATE
"CON8U[,TANT"
President
Dated; oaooa-41f5
20 305
APPENDIX I - StJPPLEMENTAL FtRM QuALIFlCATlONS
AVANT-GARDE specializes in government funding and grant sources with requirements rangingfrom basic app(ications and documentation to competitive project submitta)s. Our teiam has beeninstrumenta! in securing and managing millions of dollars for southern California projects. We assistour clients in identifying federal and state fund allocation balances, asSISt in determinlng eligibleproJects, provide advisement of program requirements and are available to prepare and administerthe program ELS required by the funding agencies. AVANT-GARDE analyzes the agency's needs and prepares, recommends and administers !ong-and-short range programs consistent with theeconomic capabilities of the agency, inciuding information vital to the preparaion of the annualbudgetforthe agency. Ourteam researches grants, submits applications, and continuallyworkswithvarious funding aagencies in completing State and Federa( forms to ensure that our clients fol!owgrant and funding requirements. 'To date, AVANT-GARDE has successfully secured over $483.1million in competitive grant funds for southern Califomia agencies.AVANT-GARDE has provided HIJD Program Management Services to the City of South Gate since 2018, We have worked with the City to respond and resolve previous HUD findings and are currentlyworking to resolve 01G audit findings. As part of our work, AVANT-GARDE has establishedinfrastnicture systems to maintain compliance arrd prevent future findings and prepared the City'sHOME and CDBG policies and procedures for City Council adoption. Our services have includedguidance to meet program and financial compliance requirements and local financial proceduralsupport. We are well versed in the City's HU[) IDIS portal and monitor it regularly to ensure data andreporting acgracy. AVANT-GARDE serves as the liaison with the City's HOD representativeto seek clarification, guidance, and provide the City with clear action steps.AVANT-GARDE led all EFFORTS in developing t)1e Cit/'8 2020-2025 COnSOlidated Plan, Wt1iCh inCludeddeveloping notices, preparing staff reports, community outreach via meetings and surveys, dataanalysis, and participation at City Council meetings. AVANT-GARDE worked with City staff to deveJop strategic goals to address City needs and activities to align with and meet these goals.Additiona(ly, AVANT-GARDE also prepared the CRy's Analysis to Fair Housing Choice, a documentthat reviews policies and practices in the community that affem availability and accessibility of housing and housing conditions in the community, for submission to HUD.As a part ofthe development of the FY 2020-202'l Annual Action Plan, AVANT-GARDE assisted theCity in programming $2,424,Ol'i in CDBG funds and $1,793,173.67 in HOME Funds (we previouslyaSSi8ted the City with programming $874,84"i in CDBG-CV tund8). AVANT-GARDE iS currentlYassisting the City with onboarding new subrecipients and deve!oping new activities and programs tomeet the City's goals established in the Annuai Action Plan and Consolidated Plan, and expend thefunds in a timely manner to remain in good standing with HUD. Our staff consistently work with Citysubrecipients to monitor theirwork and files to ensure that they are compliant with al( City and HUDCDBG guide)ines, providing technical assistance when needed.AVANT-GARDE has also provided the Citywith program administration support, which'has includedbuilding out new programs, developing program documents, establishing guidelines and protocols.Most recently AVANT-GARDE assisted with the launch and underwriting ofthe City's Small BusinessRetention and Creation Grant Program, which provided grants of $10,000 to local CDBG eligible businesses.

Furthermore, AVANT-GARDE provides labor compliance services for CDBG funded capitalimprovement projects to ascertain compliance with established federal regulations and iaws.Avant-Garde is currently providing the services requested in this RFP to several cities in SouthernCalifornia, including South Gate, Moreno Valley, Montebeilo, Beliflower, Lynwood, El Monte,Cudahy, Pico Rivera, Cathedral City, Palm Springs, and Rialto. Most agencies we serve have a !ong-standing relationship with us and trust our Team to provide these services on upcoming projeds. TO best round out our services in response tp this RFP, we have partnered with Civitas, LLC, iO.17.2022
City of South Gate RFP - Professlont)l Services to Admlnister HUD Progoms 306
'7\
307
Overvtew
Civitas, LLC has a 12-year long 'historyofsuccessful work performaricewith clientsaCrOSS tlle Count)71 0ur Hen!Or COn5,u[tElntg bririg OVer 100 DEARS Of COmbilnedhousing and Hug program eXperiGirX;et0thetable. Mand Ofour grOWing Client liststart out wlth Just one Irx'itisl contreet for e single proJect, for example aConsolidated Plan or Arialysis of lmpediments to Fair I-lousing Choice OY' HUDtechnical Assistance..Al) ofthese projects are completed in a timelyfashion perthedeadline given by 1'4UD or the jurfsdictional deadlines, We have never missed a firm sdceoapde" perojoe\ctsertifha:gyreoawrsn."Oheurdteemchannfcdefloarssoisturafneccehln'iacsaa'JI:swse"daj'ucreisdbiectioonrids asC'r:Se5the cocintry to improve their processes and marizgement of HUD fundedprograms.

We are proficierit tri the review, updattnq, or writing policy arid procedures forEnvironrnentat RevJews, Davts Bacon, Section 3, Citizen Participation Plaris, LeadBased [)a!nt, eac. We have ample experience in providing best practices andprogram design guggestio.ns for elf HUD housing programs, economicdevetopmerit, homeless solutions, public seivices, CHDOs, NeighborhoodReVnal?2atjOn Strategy Plarl etC, Oljr team TIES eSSiSted With affordabie hOIJS1ngprogram developrrients, ecoriorriic development programs, environmental reviews,policy reviews arid updatem We have also been a crucia) component to heiplnqremove HUD findings for several municipalities, We are staffed to provide policyand procedbtre review or creation, as well as specific program technical assistanceand best practices advice, The below cfient list detalls projects )ed by Civitas as weilas technical assistance dients tlqat match the tasking deliverables, We are iiappy toprovide more if requested. ,7 (5
308
Clients (Abbrev'iated)
ONaOlNa HUD
'TgCHNICAL A5BISTANC'ff
And*reon,SO
HLao:!,Oorhllul,rrtyFl, SO
N,Mlarnl FL
MkxrntGord*m, FL
Hlaleghl.FL
Bre+yarde6unf7tFL
JH:'rr'f,:SIP'A
Brfsto) Tffinshlp, PA
Jaokaonvttffi,JaL
Colurribm, 80
OSpamrtn.awnlbl:,r4MCOourify, SO
Mvklen, CT
Hudmn Courity, N
Commera*(!fy,CO
Bridgep6rt, Or
Hom**ofHop*,lna
N. Cloud, FL
llorado 8pdngs, CO
AAerklen, CT
"(h*nsot(e"RmkiOO
Thorn%n, oo
AelamCounty, CO
Lubbo4 TX
Lwa6uti'ky'CAGy SC
Tamarao, FL
8tmrls, FL
B*rkelq,SO
ANAtSSt6 @t" lMPEDt%!:NT6
Hor70ounty(Consortlum), SC'
8partanburg,a@
L*xingtori County, SO
Oolumtyta, SO
(sreenvdlei, NO
Hiafeah, FL
St, Osorge, Or
Oharleston, SO
LowerSavannah (X)Ci, S(>
Brlgfol Townshlp, PA
Oolorado %ffilngsJCO
JeraeyOl'qNJ
Ekidlngton, NO
(knoord HOME @msortluni, NO
Sherman, TX
Hudson, C<umy, NJ
Meriden, (la
Jacksonvllle, FL
Broward County HOMfE Oonsortlum, FL
Florenae, !%
ANNuAt ACTION
PAAN$ $ CAflnS
Horry Coumy Conaortlum, SO
SpaHanburg Coun'Fy, 80
0MyeFSpartant+ur@, SO
Jacksonvlll*, Fl
Miaml Cieirderis, Fl
Brtgfeil Townshfp, PA
St, Geor5l*, Or
Cokireido Sprlngs, CO
Hialeqt>, FL
Qreerivll!e, N(l
Mariri Couhjy, CA
Oalumbta,5C
Harrlsburg, PA
Orangoburg, PA
CblilsrC'oumy, FL
Hudson Oourity, NJ
JMeer.sJeCn,lfCy,T%J
Scimmervllle, SC
8eno, N\/
Broward County HOME
(xrieorjlum, FL
Commerce City, CO
Smmforcl, Or
Hta!eqh, FL
Miaml Gardens, Ft
Bemon Harbor Ml
Oostle Rock, CO
Fort Piereie, FL
Sunrise, FL
S+ratford, CT
Lubboek,. TX
J'JVlRON%q,;TAl RIVIEWS
)%try County, !SC
Broward Oouri+y, FL
Collier Courrtyi FL
Town of Dome, Ft
Hlolegh, FL
City of Anderson, SC
Mlami Cicirdens, FL
L*xin3ton County, SC
louderhlll, Fl
Port Arthur TX
Harr)sburq,'PA
Br)dgeport, CT
Oc:,tyy ooffJGcircekesnovnlvlliellleN, cFL
gO%Pl,ANS
Horry Oourify <:'onsortium, SO
SparfcinburH Oounfy, SO
Ol+yof Spgr+ariburg, SO
Jackaonvl!Is, FL
M)ami C)ardens, FL
Bris+o('rownehip, PA
S+. G'aorge, IJT
Colorado Springs, 00
Hlaleah, FL
Greeml[le, N(:'
Morln Oounfy, CA
(:'olurnbia,GO
HcirrlaburB, PA
Orangeburg, PA
Colller (,oumy, FL
(ludson Courfy, NJ
JM:rsreiJeori,'%'THJ
Surnmervll)ei sc
Rerio, NV
Browcird Ooun+yHOA4E
(:ioriaorttum, FL
Commerae C!$, CO
Sfeimford, CT
%Jaleah, FL
Miaml Gardens, PL
Bonbon Harbor, Ml
Oast[e Rbck, (,O
Fof Pierce, FL
Sunrise, Ft
9tratford, C'T
Lubboak, TX
HOU81Na MAf?KET
A'aSEa'SMINT-S
Homes o:F Hope - ereenyille, S(>
Oifyof!spafgnburg, SO
Grand Stand Homlrig - SO
Horry County, S(/
Seewoe (,ommurii+y, Chorles+on, SO
Jaaksom'ille, Fl
Adams County, CO
Commerce City, CtO
309
APPENDIX 11 - SCOPE OF SERVICES

1. ASSiSt wnh managing the City's CDBG, CDBG-CV, and HOME annual programs administeredthrough HUD, plus any canyover from prior years. ESG and NSP services are available should the City receive such funds in the future.
2, A8SiSt with carrying out the grant application cycle including but not limited to participating in Public Hearings, holding an applicaUon workshop, and accurately reviewing app!ications to assist with the department budget preparation.

3. Produce and provide the 6-Year Conso!aidated Plan, Annual Action Plan, CAPER, and any amendments as needed, in accordance with HUD deadiines.4. Conduct research and analysis of house issues to produce the Analysis of Impedimerits (Al) to Fair Housing Choice. The Al will include a recommended five-year Fair Housing Action Plan to help address barriers arid improve access to housing.

5. Prepare agreements, including subrecipient agreements, MOUs, and housing agreements.6. Manage !DIS, HEROS, and DRGR inc)uding setting up activities, revising and funding activities, updating accomplishments and beneficiary information, and clearing flags.7, Prepare and route environmental review records to be fully executed and entered in HEROS for all activities.

8. Prepare and submit a(! required federal reporting in accordance with HUD deadlines. This includes Section 3, Semi-Annual Labor Standards Enforcement Report, Minorit5r Business Enterprise and Women Business Enterprise Reporting.9. Conduct research as needed to accurately provide technicat assistance to City staff and subrecipients.
4,0, ASSiSt executive team with implementing new grants, programs, and property rehabilitation.it. Review and approve reimbursement requests in accordance with HUD @uidelines and subrecipient agreements.

12.Accurately apply various CFR regulations and requirements to determine whether a program/project is in compliance.

13. Maintain and monitor City and subrecipient fund expenditures and program accomplishments.14. Conduct required monitoring of subrecipients and their programs including various City Departments.

If needed our staff can also assist with the following:

15. Program Evaluation Report: provide City staff with a comprehensive evaluation report on the City's compliance with HOD regulations. Reportwill include the status of all City programs, any lapses in program implementation, and recommendations for ensuring compliance with HUD reqiiirements.

18.Technical assistance in the review of private-public partnerships, site and neighborhoodstandards, income determinations, and similar program criteria.17. Technical assistance with updating the City's Policies and Procedures as needed.IB. Determin!ng eligible and ineligible CDBG, CDBG-CV, and HOME activities such as eligible project costs, eligible administrative and planning costs, and similar program criteria.

10.17.2022
City of South Gate RFP - Professional Services to Administer HUD Programs 310

19. Provide technica) assistance in evaluating affordable housing projects, including maximumsubsidy per unit, underwriting requirements, and subsidy !ayering. 20, Technical assistance on other federal requirements Including: affirmative marketing, minorityoutreach, environmental review, displacement, relocation, acquisition, opportunity, disclosurerequirements, debarred, suspended, or ineligible contractors, and drug-free work p)ace.

21. Attend necessary CAC, City Council and/or Public Hearings and respond to HUD follow-upquestions needed to receive necessary HUD approvals.

22. Gather available and necessary documents for Finance and HUD audits, and prepare thefollow-up correspondence. Technical expertise in responding to any HUD audit findings and/orconcerns, take corrective actions, answer questions, and follow up with any other informationas requested and/or needed.

23. Provide a high standard of care and support to internal customers (such as City.e(ected officialsand staff) and externa! customers (such as residents, business owners, contradors, developers,and staff from municipal, state, and federal agencies).

24. AS8iSt staff with Community Housing Development Organization (CHDO) outreach andcertification process.

25. Oversee (abor standards compliance Including preparation of notices, bid documents, review ofweekly certified payrolls, employee interviews, verification of contractor licensing and debarredstatus, revlew bonding, conduct pre-construction conference, issue notice of award and noticeto proceed, oversee payments to contractors, approve change orders, and issue nofice ofcomp(etion.

26. Property Rehabilitation Services:
a. Administer and implement the City's Property Rehabilitation programs which includes:
i. Collecting data and preparing necessary reports for the City and HUD. ii. Ensureallrequireddocumentationispresentinclientfiles,e.g.historicalreviewand lead based paint notification.
b. Review of income documentation.
c. Meet with applicants, review, and approve program participation. d. Perform initial field inspection of properties for which rehabilitation assistance is requested.e. Prepare written inspection reports and cost estimates connected with the above inspection.f. Prepare foan document and/or document for approva) of grants or rebates. g. Conduct bid process procedures, review of bids, seledion of contractors, and staff, asappropriate. h. Arrange pre-constructian meetings with contramors, property owners, and staff, asappropriate. i. Conduct progress inspections and recommend approval of progress payments. j. Conduct final inspection.
k. Provide progress and/or activity reports and complete projects in a timely manner.

27. Maintain Project Filing System and Documentation Check!ists. Maintain casefiles including butnot limited to application and documentation of eligibility, work write-ups, documents on allnecessary licenses and permits, site visit/inspection reports, Invoices for payment. Maintain iO.17.2022
Clty of South Gde RFP - Professional Services to Admlnlsfer HUD Programs 311
these and other program and financial records in accordance with HUD record keeping requirements as specified.

28. Ensure administration and compliance with all applicable federal, state, and local iaws, rules, regulations, and policies including national objectives as required by HUD.29. Respond to public inquiries regarding HUD programs.

30. Respond to HUD letters and/or memorandums as needed. Act as City's liaison andrepresentative to facilitate communication between the City and HUD as well as represent theCity at community meetings, City Council, meetings with staff, or workshops as needed or directed.

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City ofSouth Gore RFP - Professional Services to Administer HUD Progroms 312
APPENDIX Ill - PR.OJECT EXPER!ENCE SHEETS

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City of South Gate RFF - Professlonol Services to Administer HUD Programs 313
Rialto l CDBG & NSP ComplianceServices
AVANT-GARDE is currently providing the day-to-day administrationand implementation of the City's CDBG funded Program. Our teamworks with City staff to determine project eiigibility along withmonitoring of programs to assure compliance with all Federal, Sto'ie,and Locai reporting requirements. Our scope of work Includes:prepare reports including, but n6f limited to, an Annuol Action PlanCAPER, Section 3 Reports, prevailing wage, minority contractor, andother reports required by HUD; setup and maintain IDIS records,including preparaflon of requested reports; prepare draw downrequests for reimbursement of expended funds at a minimum of aquarterly bosis or more often as directed by the Flnance Director;coordinate with HUD field office staff and other City representativeson CDBG reloted issues as needed and assist with all programmoni+orIng and audit preparation: ond prepare necessoryNEPA/CEQA forms and documents for categoricolly exemptprojects, Client Contact
Arron Brown
Assrstant C/fy Manager
Project Completion
Ongoing
Type of Funding

CDBG / NSP / CV
Our team is also providing support for the City's NSP programs. Scopeincludes: DRGR reporting, NSP progrom monitoring and strategicplanning for the use of program income.

CARES Act Support: Provide technical and marketlng support forprogramming of funds. Our staff hos been actively Involved indeveloping and implementing programs such as Rental Assistanceand Business Assistance programs.

Ate you ore lovedone
experleme%hotdshlp?
heap!
communliyRetources for€OVIO-1$
Cify of South Gote RFP - Professlonal Services to Administer HUD Programs

10.17.2022
314
Montebello I HUD CDBG & HOMEProgram Compliance Management AVANT,GARDE provided Program Monitoring and Funding ComplianceServices for HOME and CDBG funded progroms administered throughHUD. As such, AVANT-GARDE provided on-going program compliancemonitoring services of sub-recipients and Implementation of the City'sHousing Progrom, Services incfuded working with the City to correct andrespond to HUD HOME and CDBG Service Progrom findings, resulting inelimlno+ing the numerous findings dating back to FY 2012/13. As part ofthis effort, AVANT-GARDE assisted in developing systems and processes inaccordonce with HUD requirements to expend and track funds in Cl f(melyand compliant monnerand maintain program files in preporotionfor HUDreview and audit The Housing Rehabilifotion Program systems have beenupdated to include standardized loan documents, program standards,and tracking mechanisms to hefp the City identify each stage of Clproject. HOME program accomp(ishments include acquisition of andconditional commitment of funds for properties, AVANT-GARDE recentlymonitored and implemented the CDBG Service Progrom, working withvarious City departments and locat nonprofits to ensure adherence toHUD program requirements, fncluding the development of trackingprocesses and +imefy submit+al of sub-recipiem activities andreimbursements, AVANT-GARDE recently assisted the City withdeveloping their updoted ConPlan, Ana(ysis of Impediments, CitizenParticipation Plan, Subston+iol Amendment, and FY 39/20 CAPER whichincluded atl rek:tied community oufreach and coordino+ion with city staffand community s+okeholders.

Client Contact
joseph Palombr
Director of
Planning/Communit=y
Development
Project Completion
Ongoing
Type of Funding

HOME / CDBG / CV
11 +; !5 R h(,
City of South Gate RFP - Professional Services to Administer HUD Programs

10.17 JO22
315
qttacnmem 5

REQUEST FOR PROPOSALS

PROFESSIONAL SERVICES FOR GRANT ADMINISTRATION

OF SERVICES AND ACTMTIES RELATED TO

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG),

HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME),

EMERGENCY SOLUTIONS GRANTS (ESG) PROGRAM, AND

NEIGHBORHOOD ST ABILIZATION PROGRAM (NSP)
Release Date: September 26, 2022
Submittal Deadline: 5:00 PM, Monday, October 17, 2022 Submit Proposals to: City Clerk's Office
Location: 8650 California Avenue, South Gate, CA 90280 Email: [email protected]
316
Table of Contents
Schedule, Overview and Background.

Proposal Procedures, Proposal Content, Format, Criteria, and Award, Proposer Qualifications,Evaluation Criteria, and Award Process................................................................................... 3-6 Special Terms and Conditions.

Exhibit A: Scope of Services.

Exhibit B: Pricing (Sample Sheet).
10-11
Attachment A: Required Response Template 12-14
Attachment B: Special Provisions
15-16
Attachment C: Client References.

Attachment D: Non-Collusion Affidavit.
317
Professional Services for Grant Administration
Schedule, Conference, Overview, Proposal Content, Proposer Qualifications Tentative Schedule of Important Dates
This section provides a tentative schedule of the important milestone dates. Examine thesedates carefully and plan accordingly. -s I
@i
'A!
@!
:)
a J(Jk-1 Monday, E-eptember 26, 2022 Request for Proposals (RFP) issue date ' 2 Monday, October 10, 2022 Deadline to submit questions Submit to: Meredith T. Elguira
[email protected]
3 5:00 PM, Monday,
October 17, 2022
Proposal due date (postmark not accepted)
4 Wednesday, November 10, 2022 City Council Presentation 5 Thursday, December 1, 2022 Start of Service
Overview and Background
Overview of Requirements
The City of South Gate has identified the need to seek the expertise of qualified individuals or organizations ("Consultant") to assist as needed in the administration of the City's Federal Housing and Urban Development (HUD) programs, services, and activities. The City is seeking responses fromindividuals and organizations with recent experience in providing similar services for municipalities. A list of qualified Consultants shall be identified through this process, with specific projects/scope of service to be identified as needed throughout the year.

City requires the following services to help meet the aforementioned need: In general, the selected consultant will be responsible for assisting staff in managing the City's CDBG, HOME, ESG, and NSP annual programs administered through HUD, plus any carryover; grant administration; preparation of HUD documents and federal reports; preparation of the 5-Year Consolidated Plan, Annual Action Plans, Consolidated Annual Performance and Evaluation Report (CAPER), amendments and other related studies; management of the Integrated Disbursement Information System (IDIS), HUD Environmenta) Review Online System (HEROS), and Disaster Recovery Grant Reporting System (DRGR); monitoring of sub-recipients and their programs including various City Departments; environmental review records; maintenance of all associated records; determination of compliance with the HUD Code of Federal Regulations (CFR); and assisting with the implementation of new grants and/or programs atthe City of South Gate. Scope of Services detailed in the section below.

These services will require assistance on administration of HUD Programs. a) ASSiSt in managing the grant application cycle
b) Prepare environmental review records for all activities and enter in HEROS,
c) Manage DRGR and IDIS: set-up activities, revise and fund activities, update accomplishments and beneficiary information,
318
Professional Services for Grant Administration
d) Prepare agreements, including subrecipient agreements, MOUs and housing agreements,
e) ASSiSt in the implementation of new Property Rehabilitation Programs, f) Financial management responsibilities, including preparing draw requests,
g) Reviewing and approving payment requests in accordance with HUD guidelines,
h) Monitoring grant expenditures and program accomplishments, i) Contract administration and monitoring of subrecipients and housing projects
j) Provide technical assistance to subrecipients
These services will be used to (1) Develop and maintain Policies and Procedure Manuals as needed, (2) Maintain Project Filing System and Documentation Checklist, (3) Prepare 5-Year Consolidated Plan, Annual Action Plan, CAPER, and all related HUD reports, forms, and documents, (4) Respond to public inquiries regarding HUD programs, (5) Respond to HUD letters and/or memorandums as needed, and (6) Development projects.

Therefore, City requires the services of a well-qualified professional services providers (Provider) to provide the services of Project Management duties on a variety of projects as assigned by the Director of Community Development Department detailed in the Scope of Services section. The amount and scope of work will vary depending on City staff's capacity and availability or funds. The City is currently filling its vacant positions and thus, could impact the consultant's scope of work.

City is seeking to establish an agreement for two (2) years, with an option to extend an additional one (1 ) year for a total of three (3) years at the request of the City and per written acceptance of the extension request by the Consultant.

Extension to the Contract will be made at the City's discretion and contingent upon the availability of funds, the Consultant's continued compliance with Federal, State, and local government legislation, and an evaluation of the Consultant's performance.

Background and Current Needs Information
City has met its past aforementioned needs by retaining the services of a consulting firm to assist staff in the administration of HUD related programs, services and activities. The City believes program capacity and continuity will be enhanced by continuing to contract for services to assist staff in managing the grant and programs. The City will retain consulting services to assist staff in administration of HUD related programs, services, and activities. By contracting with an outside consultant for these services, it is expected that the selected consultant will assist in improving the efficiency of the City's HUD administration, thereby enabling the City to better serve the community.

City is currently meeting its needs based on current staffing levels and consulting contracts currently in effect.
319
Professional Services for Grant Administration
Proposal Procedures, Content, Format, Criteria, and Award General
A. Proposal Format: A proposer must follow the instructions for preparing theproposal in the prescribed format. Section tabs must be utilized in the proposalfollowing the same order of the RFP.

B. General Terms and Conditions: Except as otherwise indicated herein, City'sGeneral Terms and Conditions govern rules and definitions or this RFP.

Right to Reject Proposals: City reserves the right to reject any and allproposals, to waive any non-material irregularities or informalities in anyproposal, and to accept or reject any item or combination of items.

Execution of Agreement: If a Proposer is not able to execute an agreementwithin 4 0 days after being notified of selection, City reserves the right to selectthe next most qualified proposer or call for new proposals, whichever City deemsmost appropriate. (Sample template of agreement is attached).

Incorporation of RFP/Proposal: This RFP and the firm's response, including allpromises, warranties, commitments, and representations made in the successfulproposal will become binding contractual obligations and will be incorporated byreference in any agreement between City and Proposer.

Authorized Signatories: Company personnel signing the cover letter of theproposal or any other related forms submitted must be authorized signers withthe requisite authority to represent their firm and to enter into binding contracts.

Validity of Proposals: Proposed services and related pricing contained in theproposal must be valid for a period of 4 80 days after the due date.

Proposal Content and Format
Include the following sections containing the information requested below in yourproposal. To enable ease of evaluation, please follow the sequence shown and uploadthe required documents into the vendor portal in the appropriate sections.

Section 1: Executive Summary
Provide a cover letter of your company's information including:

Company's full legal name, address, phone, fax, email, website; Organizational structure (corp., LLC, etc.);
Names and titles of the principal owner(s);
Person(s) authorized to make commitments for your company; Company history, experience (brief), and years in business; Current number of employees, key personnel;
Limit this section to a maximum of one page.

Section 2: Professional Team Assignments
Note any key personnel who are expected to remain in service until completionof the project. 320
Professional Services for Grant Administration
Provide detail regarding the team to be assigned for these services.

Provide resumes of all team members.

Provide an organizational chart of all team members, titles, and a very briefdescription or their relevant responsibilities. "Limit this section to a maximum of two pages plus resumes and org chart.

Section 3: Proposal Costs

1. Submit all pricing on "Exhibit B using the form provided.

Provide pricing for each of the required line items.

Provide pricing for optional proposer recommendations.

See payment terms in Exhibit B for additional details. "These forms are provided by City in the submittal forms section.

Section 4: Response Template
1 Complete City-provided Response Template with your answers to City'squestions. Provide thorough responses with sufficient detail to enable Cityto evaluate your understanding of City's requirements, the suitability ofyour services and/or product(s) to meet City's requirements, the strengthof your work plan, previous experience, and available resources.

Note these responses carry significant weight in City's evaluation of yourproposal to provide and implement requested services.

Limit this section to a maximum of eight pages.

Section 5: Required Forms and Samples

1. Special Provisions Form"
Client Reference List"
Non-Collusion Affidavit"
' Note these forms are provided by City in the submittal forms section.

Section 6: Work Samples

1. Samples of work, queries, reports, and forms" Sample of ongoing support and services agreements" "Note that these documents will not be returned to proposer.

Limit this section to a maximum of five pages.

Inadequate Content
Note that a proposal is non-responsive if the proposal does not contain allproposal requirements, is not complete, is not received at the rightlocation, and is not received by the proposal deadline, has exceptional orexcessive exceptions City may, at its sole discretion, waive minor non-material irregularities and informalities. 321
Professional Services for Grant Administration
Do not submit extraneous marketing or promotional information.

Proposal Format
Electronic only: searchable document
White paper, 8-% x 11, page numbered
Typed, black print, approximately 11-12 point font Free from excessive graphics or excessive photos.

Proposer Qualifications, Evaluation Criteria, and Award Process Proposer Qualifications
The intent of this RFP is to evaluate the proposals, determine the Proposers that are inthe competitive range, and select Proposers that will provide the most cost-effective andprofessional services for City.

Minimum Qualifications:

Have at least five years of experience conducting the specific type ofservices required herein and have experience with at least three otherclients performing like services as described herein or have performedsatisfactory work for City within the past three years.

Be capable of providing the required services beginning on December 4,2022, work will be conducted during normal work hours, Monday toThursday 8:00 am to 6:00 pm.

Have the necessary resources, knowledge, skills, experience, and the liketo provide the required services.

Have financial stability and the necessary financial resources to providethe required services.

Demonstrate the requisite technical proficiency. Only Providers withverifiable HUD award and administration experience will be consideredfor award.

Evaluation Criteria
Minimum qualifications, Competitive Range, and Award Consideration The minimum qualifications, competitive range, and award consideration basedupon the following criteria City will review the Proposers Qualifications to determine if the Proposermeets or betters the minimum requirements as detailed above.

Only Proposers that meet or better the minimum requirements will havetheir Proposals reviewed for consideration.

Only Proposers that are deemed in the competitive range will beconsidered for presentation, interview, and Best and Final Offer (BAFO) ifso requested by City.

Only the best-qualified Proposer will be considered for final negotiationsof fee/price, scope of services, contract, and award recommendation. 322
Professional Services for Grant Administration
Evaluation Criteria
* Responsiveness (10%)
Quality of the information submitted in the proposal based on completeness,relevance, conciseness, and organization of the material presented.

Demonstrated Experience and Capacity (40%)
Ability to perform the specific tasks outlined in the RFP.

Qualifications of specific individuals who will work on the project.

Amount of time and involvement of key personnel who will be involved inrespective portions of the project.

Reasonableness of the fee requested to do the work.
* References (20%)
Demonstrated record of success on work previously performed. * Cost (30%)
Reasonableness of the fee requested to do the work.

Fee/Price Evaluation
Reasonableness of fee requested to do the work, as originally proposed.

Reasonableness of any BAFO requests.

Final negotiations.

Award
After conclusion of the above Evaluations, a Notification oflntent to Award maybe sent to any Proposer selected. City may make multiple awards.

Award is contingent upon the successful negotiation of final contract terms andthe approval of City. Negotiations shall be confidential and not subject todisclosure to competing Proposers unless an agreement is reached. If contractnegotiations cannot be concluded successfully, City may negotiate a contractwith the next best qualified Proposer or withdraw the RFP. In the event City doesnot approve the recommendation to award, the RFP may be cancelled withoutany cost or obligation of City.

The initial contract period shall be two (2) years, with an option to extend for anadditional (1 ) one year, for a total of three (3) years, at the request of the Cityand per written acceptance of the extension request by the Consultant.

Extension to the Contract will be made at the City's discretion and contingentupon the availability of funds, the Consultant's continued compliance withFederal, State, and local government legislation, and an evaluation of theConsultant's performance.

Prices are firm fixed prices during each contract period. (CONTINUED ON NEXT PAGE)
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Professional Services for Grant Administration
Special Terms and Conditions
Audit Requirements
A. City reserves the right to periodically inspect and audit Provider's accountingprocedures and supporting documentation in conjunction with the performance ofthe required services.

B. City will notify Provider in writing of any such requested audit.

C. City will inspect and audit in a reasonable manner and at City's expense.

D. Provider must fully cooperate with any such audit(s).

E. City will notify Provider in writing or any exception taken as a result of an audit.

F. If an audit, in accordance with this article, discloses overcharges (of any nature)by Provider to City of the value of that portion of the Agreement that was audited,the actual cost of City's audit must be reimbursed to City by the Provider.

Termination
If, in the opinion of City, Provider fails to perform or provide prompt, efficientservice, City must have the right to terminate or cancel the Agreement upon 5-day's written notice and pay Provider for the value of the actual worksatisfactorily performed to the date or termination.

City must have the right to terminate or cancel the Agreement upon 30-day'swritten notice without cause and pay Provider for the value of actual worksatisfactorily performed to the date of termination.

These rights are in addition to any other rights that City may have available. (CONTINUED ON NEXT PAGE)
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Professional Services for Grant Administration
Exhibit A: Scope of Services
General
The Consultant shall demonstrate exceptional administrative aptitude withspecialization and expertise in the area of HUD related programs, services,activities and regulations in addition to proven capability in managing projectsand programs with multiple funding sources. The outcome of these services willbe used to seek one or more individuals or firms qualified to provide all services(described in this Scope of Work), in accordance with the City's goals andobjectives, however, the City reserves the right to accept or reject a proposal inwhole or in part, and to award portions of the contract to varied Consultantsbased on phases.

Ongoing Administration of HLID Programs
ASSiSt City staff with accurately managing the City's CDBG, HOME, ESG, andNSP annual programs administered though HUD, plus any carryover from prioryears.

ASSiSt City staff with carrying out the grant application cycle including but notlimited to participating in Public Hearings, holding an application workshop, andaccurately reviewing applications to assist with the department budgetpreparation.

Produce and provide the City with the 5-Year Consolidated Plan, Annual ActionPlan, CAPER, and any amendments as needed, in accordance with HUDdeadlines.

Conduct research and analysis of housing issues to produce the Analysis ofImpediments (Al) to Fair Housing Choice as a part of the City's obligation toaffirmatively further fair housing (AFFH). The Al includes a recommended five-year Fair Housing Action Plan to help address barriers and improve access tohousing.

Prepare agreements, including subrecipient agreements, MOUs and housingagreements.

Manage the Integrated Dispersal Disbursement Information System (IDIS), HUDEnvironmental Review Online System (HEROS), and Disaster Recovery GrantReporting System (DRGR) including, but not limited to, set-up of activities, reviseand fund activities, update accomplishments and beneficiary information, andclear flags.

Prepare and route environmental review records to be fully executed and enteredin HEROS for all activities.

Prepare and submit all required federal reporting in accordance with HUDdeadlines. This includes, but is not limited to, Section 3, Semi-Annual LaborStandards Enforcement Report, Minority Business Enterprise and WomenBusiness Enterprise Reporting.

Conduct research as needed to accurately provide technical assistance to Citystaff and subrecipients.

ASSiSt executive team with the implementation of new grants, programs, andproperty rehabilitation.

Review and approve reimbursement requests in accordance with HUD guidelinesand subrecipient agreements. 325
Professional Services for Grant Administration
Accurately apply various Code of Federal Regulations (CFR) and requirementsto determine whether a program/project is in compliance.

Maintain and monitor City and subrecipient fund expenditures programaccomplishments.

Conduct required monitoring of sub-recipients and their programs includingvarious City Departments End of Scope of Services
(CONTINUED ON NEXT PAGE)
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Professional Services for Grant Administration
Task Rates**"
Exhibit B: Pricing (Sample Sheet)
Include tasks required by Specifications and other related tasks to provide a complete proposal for the required services.

Propose Total Hours to complete each task and Total Cost for each task.

See sample below or attach document.
iq t:l'I Vif'li
I
i I
a * a v ff R ff aj s I i_ .i s I z
) Tha II '@ I *at@i Th 34)(iT s#
yii i
z
1 Task 1 $
2 Task 2 $
3 Task 3 s I
4 Task 4 $
5 Task 5 $
6 Task 6 $
7 Task 7 $
8 Task 8 $
i_9 Task 9 $
A Task Costs $
Hourly Rates""
A. lncludetitlesandratesforallstaffthatcouldprovideservicesunderthecontract.

See sample below or attach document.

B Total Personnel
Costs
Senior Project Manager
Project Manager
Technician 1
Technician 2
Clerical
250
"" Attach additional sheets as necessary.
327
Professional Services for Grant Administration
Pricing Terms and Conditions
A. Quantities: listed Line Items are annual estimates based on historical information or anticipated and may vary significantly.

City does not imply or make any commitment to purchase any specific quantity.

B. Term: is for a two-year base period with one year optional renewal.

C. Price Changes:

1. After the base period, price changes shall be negotiated, but shall .not exceed the most recent available 1 2-month period for the Los Angeles- Riverside-Orange County, CA Consumer Price Index (CPI) for All Urban Consumers.

2. In the event market conditions cause a significant change in price, the Provider may request relief by providing verifiable documentation to CR at least 30 days in advance of the requested price change date.

Unit Price: include but sales tax.

Delivery Costs: must be included in unit price.

Sales Tax: City will add the appropriate sales tax to each order.

Additional Charges: none; do not charge any fees or charges not listed in the Price Sheets.

Fixed Prices: prices are fixed for each year of the agreement.

Proposal Price Sheet: The awarded Provider's Price Sheet, as accepted by City, will be incorporated into the resultant Agreement. (CONTINUED ON NEXT PAGE)
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Professional Services for Grant Administration
Attachment A: Required Response Template
(Bidder's Company Name)
Instructions:

Prospective proposers must provide the information requested below and include it in their proposal. City has provided,the form as a separate Word document for bidder's use.

Use this form or copy and paste it into your own document; in either case, please provide yourresponses under each of the number points. Do not omit or renumber any sections. Refer to attached documents sparingly and only as necessary; and ensure that any documents referred to are numbered according to the outline below.

Company Information: Name, Contacts, History, Scope of Services Please provide the following information about your company:

Your company's full legal name, address, phone, fax, email, website.

Prior company names (if any) and years in business; mergers, buyouts, etc.

Organizational structure (i.e. corp., LLC, sole proprietorship, etc.).

Names and titles of the principal owner(s).

Person(s) authorized to make commitments for your company.

Company history, experience, years in business for current company name.

Annual company revenues for the last three fiscal years.

Tax ID number.

The complete scope of services offered by your company.

The number of clients (including governmental) served in past and present.

Special qualifications, training, credentials, recognition, or awards.

Contracts terminated for cause, pending litigation or legal issues. 329
Professional Services for Grant Administration
Resources: Staffing, Facilities, Equipment
Provide the following information relative to required services:

A. Names and titles of key management personnel.

Team to be assigned for these services.

Qualifications of specific individuals who will work on the project.

Amount of time and involvement of key personnel who will be involved in respective portions of the project.

Resumes of all team members; provide only names and titles only; attach current resumes to proposal.

Current number of employees: full-time and part-time employees.

Annual turnover rate of staff.

Names of any subcontractor's you propose to use for our contract.

Provide only names here; fill in the details on City-provided Subcontractors List.

Facilities that would be utilized to perform the required work.

Equipment that would be utilized to perform the required work.

Required Services: Meeting or Bettering these Requirements Provide the following information relative to required services:

A. Ability to peform specific tasks as outlined in the RFP.

Reasonableness of your fee to do the work.

Current resources to meet or better all task and timeline requirements herein.

Additional resources that might be needed to meet or better all task and timeline requirements of this request.
13 l(-) /
330
Professional Services for Grant Administration
How quickly could you provide additional, extra trained staff if requested by City for additional work beyond the original scope of services? How quickly can you begin providing services if awarded the contract? Details of any improvement or upgrades your firm has designed or implemented.

IV. Demonstrated and Technical Experience
Please describe your company's:

A. Demonstrated record of success on work previously performed.

Specific method and techniques to be employed on the project or problem.

Work Plan:

Taking all circumstances, current conditions, and required preparations into consideration, describe in detail, your proposed work plan for delivering the services required by this RFP, including, but not limited to;
How you will schedule professional and staff to ensure milestones and deadlines are met?
Provide required response time to the urgent service requests.

How you will make up for work-hours lost (and resulting backlog that may occur) due to various unforeseen situations that may prohibit work on a specific day.

Provide any other relevant information that you believe would benefit City for the requested services.

Submitted by:

Company Name
Contact Name
Title
Signature
Email
Phone
Date
331
Professional Services for Grant Administration
Attachment B: Special Provisions
All items below apply to this bid proposal:

Hold Harmless and Indemnification: The successful bidder hereby agrees to indemnify, defend, and hold harmless City (including its officials, officers, agents, employees, and representatives) from and against any and all claims of any kind or nature presented against City arising out ofvendor's (including vendor's employees, representatives, and subcontractors) performance under this agreement, excepting only such claims, costs or liability which may arise out of thesole negligence or willful misconduct of City.

Insurance Provisions: Unless otherwise stated in the RFP specifications, the following insurance requirements apply:

Comprehensive General Liability Insurance: (include products liability) $1,000,000 per occurrence.

Auto Liability Insurance: $1,000,000 per occurrence, combined single limit (CSL).

Workers' Compensation Insurance: as required by State statutes.

Employer's Liability Insurance: $1,000,000 per accident; $1,000,000 policy limitfor disease.

All policies of insurance must provide for a minimum of thirty (30) days written notice of any change or cancellation of the policy.

Insurance policies to be in a form ad written through companies acceptable to City; and must include those endorsements, which are necessary to extend coverage, which is appropriate to the nature of the agreement.

Affirmative Action: In support of Affirmative Action, City requires all suppliers to comply with Title Vll of the Civil Right Act of I 964, as amended, the Civil Rights Act of 1992, and all federal, state,and municipal laws and regulations pertaining thereto. In addition, successful bidders must certify prior to award of contracts in excess of $50,000 that they have a written affirmative action plan incompliance with the above laws and regulations, and such plan may be reviewed by City. Said Certification may be made by signing below:

Certified to above - FIRM:

SIGNATURE:

PRINT NAME:

TITLE:

Exception taken to the scope of work or specifications Exception taken to indemnification and insurance requirements Exception to proposed contract language
Other
332
Professional Services for Grant Administration
Please explain any of the checked items:

Note: Taking exception to City's requirements without approval of City prior to submissionof your proposal may be cause for rejection of the proposal.

PROPOSING FIRM:

DATE:

BUSINESS ADDRESS
SIGNATURE OF REPRESENT ATIVE:

TITLE:

INSTRUCTION REGARDING SIGNATURE: If bidder is an individual, state "Sole Owner" aftersignature. If bidder is a partnership, signature must be by a general partner, so stated after"Title". Names of all other partners and their business addresses must be shown below. If bidderis a corporation, signature must be by an authorized officer, so stated affer "Title", and thenames of the President and Secretary and their business addresses must be shown below:
(CONTINUED ON NEXT PAGE)
333
Professional Services for Grant Administration
Attachment C: Client References
(Bidder's Company Name)

1. Client's Company Name: j i
i
Client Address:

Contact's Name:

Contact's Title:

Contact's Telephone & FAX:

I
Contact's Email:

Scope of Services/Products
Provided: li I
Project Completion Date & Value: II

2. Client's Company Name:
l:

Client Address: I
Contact's Name:

I
Contact's Title:

Contact's Telephone & FAX: I
Contact's Email:

Scope of Services/Products
Provided: II
Project Completion Date & Value: II

3. Client's Company Name: I
11 Client Address:

Contact's Name:

Contact's Title:

Contact's Telephone & FAX: I
Contact's Email:

Scope of Services/Products
Provided: i :

Project Completion Date & Value: II

4. Client's Company Name: I
i'
Client Address:

Contact's Name:

Contact's Title:

Contact's Telephone & FAX: I
I
Contact's Email: I j IScope of Services/Products
Provided: li
Project Completion Date & Value: II
Duplicate this form as necessary to complete list. 334
Professional Services for Grant Administration
Attachment D: Non-Collusion Affidavit
Note: To be executed by Proposer and submitted with proposal.

State of
(the State of the place of business)
County of
(the County of the place of business)
being first duly sworn, deposes and
(name ofthe person signing this fomi)
says that he/she is
(title of the person signing this fomi)
, the party making the foregoing bid(name of bidding company) that such bid is not made in the interest of or on the behalf of any undisclosed person, partnership,company, association, organization or corporation; that such bid is genuine and not collusive orsham; that said bidder has not directly or indirectly induced or solicited any other bidder to put ina false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed withany bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that saidbidder has not in any manner directly or indirectly sought by agreement, communication, orconference with anyone to fix the bid price of said bidder or of any other bidder or to fix anyoverhead profit, or cost element of such bid price, or of that of any other bidder, or to secure anyadvantage against the public body awarding the contract of anyone interested in the proposedcontract; that all statements contained in such bid are true, and further, that said bidder has notdirectly or indirectly submitted his bid price or any breakdown thereof, or the contents thereof, ordivulged information or data relative thereto, or paid and will not pay any fee in connectiontherewith, to any corporation, partnership, company, association, organization, bid depository, orto any member or agent thereof, or to any other individual except to any person or persons ashave a partnership or other financial interest with said bidder in the general business. (signature)
Printed Name:
(name or the person signing this Tomi)
Title:
(title of the person signing this form)
Notary is required for this bid.
335
CITYMANAGER'SOFFICE Item No. 12
DE5C,r05m2022 CifflCoIfTYSCoOUuNtChILGate
AGENDA BJ[LL
For the Regular Meeting of: December 13, 2022
Originating Department: Community Development
SUBJECT: AGREEMENT WITH AVANT GARDE, INC., TO

ADMINSITRATION OF SOCIAL SERVICES PROGRAMS

AMERICAN RESCUE PLAN ACT FUNDS
ASSIST
FUNDED

WITH THE

THROUGH
PURPOSE: To consider entering into a Professional Services Agreement with Avant Garde, Inc,, to assist with the administration of social services programs funded through ARPA.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Avant Garde, Inc., to assist with the administration of Social Services Programs funded through American Rescue Plan Act ("ARPA") funds; and b. Authorizing the Mayor to execute Agreement consistent with deal points described within this report and in a form acceptable to the City Attorney.

FISCAL IMPACT: $50,000 was included in the Adopted FY 2022/23 Budget for the administration of social services programs funded through ARPA (Account No. 268-900-12-6101). There is no impact to the General Fund.

ANALYSIS: Lackofstaffingpromptedtherequestforassistanceinadministeringthesocialservices programs funded through ARPA. Avant Garde, Inc., ("Avant Garde") will manage the following ARPA programs: Food Insecurity Program, Small Business Assistance Grants, Mental Health Services, and Emergency Rental and Utility Assistance Program. Their services will include the development of guidelines, policies, and procedures for social services programs; implementation of procurement process; coordination with ARPA subrecipients to provide guidance, suppoit, and review of reporting submitted for reimbursement; as needed outreach support services for the respective programs; and coordination with the City's Administrative Services Department to provide information needed for ARPA quarterly and annual reporting.

BACKGROUND: ARPA was signed into law in March 2021 and provides funding for several different programs, including the Coronavirus State and Local Fiscal Recovery Fund ("SLFRF"), to provide monetary support to local governments to respond to, mitigate, and recover from the COVID- 19 public health emergency. On October 26, 2021, the South Gate City Council authorized the City Manager to utilize ARPA SLFRF funding from the United States Department of Treasury for the Revive South Gate Spending Plan which includes five spending categories: 1) recovery from the 1 336
pandemic, 2) direct assistance programs, 3) public health and safety, 4) critical infrastructure, and 5) City fiscal health.

In February 2022, the City Manager authorized Avant Garde to assist with the administration of the ARPA programs. To date, $23,817.50 has been spent leaving a remaining balance of $26,182.50 to cover the remaining Fiscal Year 2022/23.

ATTACHMENT: Proposed Agreement (including Scope of Work) 2 337
Attachment A

AGREEMENT FOR PROFESSIONAL SERVICES FOR THE

ADMINISTRATION OF SOCIAL SERVICES PROGRAMS FUNDED

THROUGH AMERICAN RESCUE PLAN ACT BETWEEN THE CITY OF SOUTH GATE AND AY ANT GARDE, INC.

This Agreement for Professional Services for administration of social services programs funded by the American Rescue Plan Act ("Agreement") is made and entered into on December 13, 2022, by and between the City of South Gate, a municipal corporation ("City"), and Avant Garde, Inc., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to the Administration of Social Services Programs; and
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, the American Rescue Plan Act ("ARPA") was signed into law in March 2021 which provides :tunding for a number of different programs, including the Coronavirus State and Local Fiscal Recovery Fund ("SLFRF"), to provide monetary support to local governments to respond to, mitigate, and recover from the COVID-19 public health emergency; and
WHEREAS, on October 26, 2021, the South Gate City Council authorized the City Manager to utilize ARPA SLFRF funding from the United States Department of Treasury for the Revive South Gate Spending Plan which includes five spending categories including: recovery from the pandemic, direct assistance programs, public health and safety, critical infrastructure, and city fiscal health; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFOR, the Parties hereby agree as follows:

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Fifty Thousand Dollars ($50,000) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its 5116863.}-L235.0 (Fomt Rev. 9/8/2])
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Agreement for Professional Services
Avant Garde, Inc.

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South Gate City CouncilDecember 13, 2022

South Gate City Council
December 13, 2022