SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, March 28, 2023 at
6:30 p.m.
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVENUE
SOUTH GATE, CA 90280
DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID: 870 9894 4958
HTTPS://US02WEB.ZOOM.US/J/87098944958
Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Maria del Pilar Avalos, Mayor
INVOCATION:
Pastor Ernesto Trejo, South Gate Church of Christ
PLEDGE OF ALLEGIANCE:
Salvador Campos, Recreation Coordinator
ROLL CALL:
Yodit Glaze, City Clerk
City Officials
MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze
VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz
COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Al Rios
CITY ATTORNEY
Raul F. Salinas
1 Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.
Public Hearings
1. AMENDMENT TO THE 2021-2022 ANNUAL ACTION PLAN TO
APPROVE THE
HOME INVESTMENT PARTNERSHIP PROGRAM AMERICAN
RESCUE PLAN ACT
(HOME-ARP) ALLOCATION PLAN
The City Council will consider: (CD)
a. Adopting a
Resolution
approving Substantial Amendment No. 1 to the FY 2021-2022 Annual
Action Plan approving the HOME-ARP Allocation Plan due to HUD by March 31, 2023; and
authorizing the City Manager, or designee, to submit to HUD, in a form approved by the City
Attorney; and
b. Appropriating $387,686 from the HOME-ARP funds to an account determined by the Director
of Administrative Services to fund the administration of the HOME-ARP program.
Documents:
Item 1 Report 03282023.pdf
2 Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
2, 3, 4, 5, 6, 7, 8, 9, 10
and
11 are Consent Calendar Items. All items including
Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
2. RESOLUTION DECLARING A CONTINUED EMERGENCY AND AUTHORIZING
REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-PRK WITHOUT
PUBLIC BIDDING, PURSUANT TO THE EMERGENCY CONTRACTING
PROCEDURES OF THE SG MUNICIPAL CODE AND THE CALIFORNIA PUBLIC
CONTRACT CODE
The City Council will consider making a finding and adopting a Resolution
declaring an
emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal 3 Code and the California Public Contract Code. (PW)
Documents:
Item 2 Report 03282023.pdf
3. AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES WITH
FOUNTAINHEAD FOR THE TWEEDY BOULEVARD SIGNAL SYNCHRONIZATION
PROJECT
The City Council will consider: (PW)
a. Approving an
Agreement
with Fountainhead Consulting Corporation (Fountainhead) to provide construction management and inspection services for the construction of the Tweedy Boulevard Signal Synchronization Project, City Project No. 514-TRF, in an amount not to exceed $175,290; and
b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 3 Report 03282023.pdf
4. AMENDMENT NO. 1 WITH JOHN L. HUNTER & ASSOCIATES FOR MANAGEMENT
SERVICES OF THE INDUSTRIAL WASTE AND FAT, OIL, GREASE CONTROL
PROGRAMS
The City Council will consider: (PW)
a. Approving
Amendment No. 1 to Contract No. 2020-53-CC
with John L. Hunter and
Associates, Inc. to extend management services for the Industrial Waste Program and Fat, Oil, and Grease Control Program for one year, not-to-exceed amount of $56,760; and
b. Authorizing the Mayor to execute Amendment No. 1 to Contract No. 2020-53-CC in a form approved by the City Attorney.
Documents:
Item 4 Report 03282023.pdf
5. AMENDMENT NO. 1 WITH DAVID VOLZ DESIGN FOR ADDITIONAL DESIGN
SERVICES FOR THE CIRCLE PARK RENOVATION PROJECT
The City Council will consider: (PW)
a. Approving
Amendment No. 1 to Contract No. 3485
with David Volz Design (DVD) to
extend the term of the contract through June 30, 2024, and to provide design and construction support services on the Circle Park Renovation Project, City Project No. 609-PRK, for an amount not to exceed $99,085; and
4 b. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.
Documents:
Item 5 Report 03282023.pdf
6. AGREEMENT WITH SERVITEK ELECTRIC, INC. FOR THE REPLACEMENT OF
DAMAGED TRAFFIC SIGNAL POLES
The City Council will consider: (PW)
a. Approving an
Agreement
with Servitek Electrical Inc., for the Replacement of
Damaged Traffic Signal Poles, City Project No. 655-TRF ("Agreement"), in an amount not-to-exceed $351,857;
b. Appropriating $315,170 in Proposition C Funds to fully fund the Replacement of Damaged Traffic Signal Poles, City Project No. 655-TRF ("Project");
c. Approving the Notice of Exemption for the Project, pursuant to Title 14 of the California Code of Regulations, Existing Facilities Section 15301 Class and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office; and
d. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 6 Report 03282023.pdf
7. RESOLUTION FOR APPROVAL OF COMPREHENSIVE SUCCESSOR
MEMORANDUMS OF
UNDERSTANDING WITH THE SOUTH GATE MUNICIPAL
EMPLOYEES
ASSOCIATION (SGMEA) AND THE SOUTH GATE PROFESSIONAL
MID-MANAGEMENT
ASSOCIATION (SGPMMA)
The City Council will consider: (HR)
a. Adopting a
Resolution
approving the
SGMEA MOU
and the
SGPMMA MOU
for the
term of July 1, 2021, through June 30, 2024; and
b. Authorizing the Mayor to execute the comprehensive successor Memorandums of Understanding in a form acceptable to the City Attorney.
Documents:
Item 7 Report 03282023.pdf
8. RESOLUTION AMENDING RESOLUTION NO. 6454 (SALARY
RESOLUTION AND
POSITION CLASSIFICATION PLAN) TO APPROVE THE JOB
CLASSIFICATION
SPECIFICATIONS FOR VARIOUS FIELD OPERATION POSITIONS
5 The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) by approving the job classification specifications for the following positions:
a. Electrical Supervisor;
b. Facilities Maintenance Specialist;
c. Facilities Maintenance Technician II;
d. General Maintenance Foreman;
e. Water Distribution Foreman;
f. Water Distribution Operator I;
g. Water Distribution Operator II;
h. Water Lead Worker;
i. Water Meter Reader II;
j. Water Operations Foreman;
k. Water Pump Operator I;
l. Water Pump Operator II; and
m. Water Quality & System Lead Operator.
Documents:
Item 8 Report 03282023.pdf
9. AGREEMENT WITH SOUTHEAST COMMUNITY FOUNDATION (SCF) FOR TUTORING SERVICES FOR 2023
The City Council will consider: (CM)
A. Appropriating $375,000 in American Rescue Plan Act ("ARPA") funds for an agreement
with
the Southeast Community Foundation ("SCF") to continue tutoring services for the spring,
summer and fall sessions at three (3) sites in South Gate and internal costs for monitoring the
agreement by staff;
B. Approving an
agreement
with SCF for the tutoring program as outlined in Attachment A (Scope of
Work) in an amount not to exceed $345,171; and
C. Authorizing the Mayor to sign an agreement with SCF in a form acceptable to the City Attorney.
6 Documents:
Item 9 Report 03282023.pdf
Proposal_South Gate_2023 Scope of Work_23Mar9.pdf
10. PURCHASE ORDER FOR ONE OFF-ROAD POLICE VEHICLE
The City Council will consider: (PD)
a. Approving a Purchase Order Agreement with ATV Corp for the purchase of one Prowler C4XM police off-road utility vehicle for the Police Department, in the total amount of $50,340.15;
b. Appropriating $2,397.15 from the Asset Forfeiture Fund to cover the full cost of the vehicle; and
c. Authorizing the Mayor to execute the Purchase Order in a form acceptable to the City Attorney.
Documents:
Item 10 Report 03282023.pdf
11. MINUTES
The City Council will consider approving: (CLERK)
a. The Regular Meeting minutes of November 22, 2022
b. The Recessed Meeting minutes of November 29, 2022
c. The Regular Meeting minutes of December 13, 2022
d. The Special Meeting minutes (Closed Session) and Special Meeting Minutes of January 10, 2023
e. The Regular Meeting minutes of January 10, 2023
f. The Special Meeting minutes of January 24, 2023
g. The Special Meeting minutes of February 6, 2023
h. The Special Meeting minutes of February 14, 2023
Documents:
Item 11 Report 03282023.pdf
Reports, Recommendations And Requests
12. SEWER RATE STUDY REPORT - PRESENTATION
7 The City Council will consider: (PW)
a. Receiving and filing a presentation on the Sewer Rate Study; and
b. Providing the City Manager with direction on next steps, if any, as it relates to the fiscal sustainability of the City's Sewer Fund.
Documents:
Item 12 Report 03282023.pdf
13. REQUEST BY VICE MAYOR HURTADO AND CITY COUNCIL MEMBER BARRON
TO DISCUSS WHETHER THE CITY SHOULD EXPLORE VIDEO/STREAMING THE
CITY COUNCIL MEETINGS
The City Council will decide if direction should be given to staff to present a project and program that would permit the video/streaming of City Council meetings. (CM) Documents:
Item 13 Report 03282023.pdf
14. WARRANT REGISTER FOR MARCH 28, 2023
The City Council will consider approving the Warrant Register for March 28, 2023. (ADMIN SVCS)
Total of Checks: $2,203,667.53 Less: Voids $ (1,356.29) Less: Employee Payroll Deductions
$ (327,650.74)
Grand Total: $1,874,660.50
Cancellations: 99840, 100210, 100400
Documents:
Item 14 Report 03282023.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on March 22, 2023, at 8:30 a.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
8 The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
9 In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
10 CiTYMNNASER'S OFFICE
MAR 2 0 2023
Ciffl of South Gate
CITY COUNCIL
Item No. 1
AGENDA BI[LL
For the Regular Meeting of: March 28, 2023
Originating Department: Community Development
DepartmentDirector+eredlt,OElka Je ers
SUBJECT: A PUBLIC HEARING AND RESOLUTION APPROVING SUBSTANTIAL AMENDMENT N0. 1 TO THE FISCAL YEAR 2021-2022 ANNUAL ACTION PLAN AND
APPROVING THE HOME INVESTMENT PARTNERSHIP PROGRAM AMERICAN
RESCUE PLAN ACT ALLOCATION PLAN
PURPOSE: To consider amending the Fiscal Year ("FY") 2021-2022 Annual Action Plan by programming $2,584,579 in HOME Investment Partnership Program American Rescue Plan ("HOME-ARP") fiinds and approving the HOME-ARP Allocation Plan for submission to the U.S.
Department of Housing and Urban Development ("HUD").
RECOMMENDED ACTIONS: The City Council will consider:
a. Adopting a Resolution approving Substantial Amendment No. 1 to the FY 2021-2022 Annual Action Plan approving the HOME-ARP Allocation Plan due to HUD by March 31, 2023; and authorizing the City Manager, or designee, to submit to HUD, in a form approved by the City Attorney; and
b. Appropriating $387,686 from the HOME-ARP funds to an account determined by the Director of Administrative Services to fund the administration of the HOME-ARP program.
FISCAL IMPACT: There is no fiscal impact to the City's General Fund. However, approval of the HOME-ARP allocation Plan will provide $2,584,579 in HOME-ARP fiinds to the City.
NOTICING REQUIREMENT: The City has met the requirements of its Community Participation Plan through the following actions:
* The City is required to provide a 15-day comment period for the Plan prior to the review and adoption by the City Council. The City held the public comtnent period from March 10 to March 28, 2023.
* A public hearing notice (attached) was published in The Wave newspaper and on the City's website on March 9, 2023. Additionally, the Draft HOME-ARP Allocation Plan was posted on the City's website.
City Council public hearing will be added to@ Any cornrnents received at the March 28, 2023, the Plan.
l
11 ANALYSIS: hi2021, under the American Rescue Plan Act ("ARP"), Congress appropriated $5 billion as a one-time supplement to the HOME Investment Partnership Program (defined above as "HOME-ARP") to assist individuals or households who are homeless, at risk of homelessness, and other vulnerable populations, by providing housing, rental assistance, supportive services, and non- congregate shelter to reduce homelessness and increase housing stability across the countg.
HOME-ARP funds must be used for one or any of the established eligible activities which include:
1) Administration and Planning (subject to 15% cap of allocation); 2) Acquisition, Rehabilitation, and Construction of Affordable Rental Housing; 3) Tenant-Based Rental Assistance ("TBRA");
4) Supportive Services;
5) Acquisition and Development of Non-Congregate Shelter; and 6) Nonprofit Operating and Capacity Building Assistance HOME-ARP funds must be used on eligible activities that will benefit individuals or families of specific "qualifying populations" ("QPs"). QPs, as defined by HOME-ARP, are individuals or families who are:
(1) homeless, as defined in section 103(a) of the McKinney-Vento Homeless Assistance Act, as amended (42 U.S.C. l 1302(a)) ("Act");
(2) at risk of homelessness, as defined in section 401 of the Act; (3) fleeing, or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking;
(4) part of other populations where providing supportive services or assistance would prevent a family's homelessness or would serve those with the greatest risk of housing instability; or (5) veterans and families that include a veteran family member that also meets the criteria one of (1) to (4), above.
HUD announced on April 8, 2021, that the City would receive $2,584,579 in HOME-ARP funds. Prior to spending these funds, the City must have an approved HOME-ARP Allocation Plan. The Plan is duetoH'[JDnolaterthanMarch31,2023. AsrequiredbyHUD,theCityhasengagedinaconsultation process to develop its HOME-ARP Allocation Plan, which describes how the City plans to allocate its funds, including how the funds will be used to address the needs of QPs. Once approved by the City Council, the plan must be submitted to HUD as a Substantial Amendment to the City's Fiscal Year 2021-2022 Annual Action to access its allocation of HOME-ARP funds.
Based on data analysis and consultations with service providers working with the QPs, the City is proposing to use its HOME-ARP funds in the following manner.
Use of HOME-ARP Funding
Funding Amount Percent of
the Grant
Statutory
Limit
Development of Affordable Rental
Housing $ 2,196,893
§5mW4W.flgW-'{-s_4#fik01J!
5. ' i ,, 0.. ,
&l . "+ ' " . ,
'S ' .... = ': ' ilt
' ";l.!10.-ffigt-ah-t';t&a,t-as
'll=oa+_:i i+._,,., ,.% ,, , ,
:>at +'ai!r"j).'!::'- llAA.# . .1 '
Admini-stration and Planning $ 387,686 15 % 15%
Total HOME ARP Allocation $ 2,584,579 %ffiAJW'ff. +:iial7asia t+i_Jalla LJl'%mMM- ._. :f aa
'#; .'la g,+ (':aa 0I' : Q. - - €q -, ;a,'- .'4 )J ,a -.SIN 1-l'iff.0Thta41+q. ' } ' a;,, ,,
2 12
BACKGROUND: The ARPA was passed on March 11, 2021, in response to the COVID-19 pandemic. It established a special, one-time allocation of HOME-ARP funds to reduce homelessness and increase housing stability across the country. As a HOME-participating jurisdiction, the City received a one-time allocation of $2,584,579 in HOME-ARP funds from HUD. To receive HOME ARP funds, participating jurisdictions must develop a HOME-ARP Allocation Plan ("Plan") that is approved by HUD. The Plan must include a summary of the consultation and public participation process, needs assessment, gaps analysis, planned activities, and housing production and preservation goals. The Allocation Plan is included as Attachment A hereto.
ATTACHMENTS: A. Resolution
B. Draft HOME-ARP Annual Allocation Plan
C. Proof of Publication
3 13
ATT ACHMENT A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOUTH GATE, APPROVING THE SUBSTANTIAL
AIVJENDMENT N0. 1 TO THE FISCAL YEAR 2021-2022
ANNUAL ACTION PLAN, APPROVING THE HOME-ARP
AI,LOCATION PLAN AND AUTHORIZING THE CITY
MANAGER, OR HIS DESIGNEE, TO SUBMIT THE PLAN
TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT
WHEREAS, the American Rescue Plan Act (ARP) was signed into law on March 11, 2021, and provides federal funding to relieve the continued impact of the COVID-19 pandernic on the economy, public health, state and local governments; and WHEREAS, within the ARP, Congress appropriated $5 billion specifically to address the need for homelessness assistance and supportive services. Intended to be administered through the U.S. Department of Housing and Urban Development's (H[JD) existing HOME Investment Partnerships Act (HOME) Program, this allocation of ARP funds, known as HOME-ARP, must be used to perform eligible activities with qualifying populations as defined by HOME-ARP, are individuals or families who are (1) homeless, as defined in section 103(a) of the McKinney-Vento Homeless Assistance Act, as amended (42 U.S.C. 11302(a)) ("the Act"); (2) at risk of homelessness, as defined in section 401 of the Act; (3) fleeing, or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking; (4) part of other populations where providing supportive services or assistance would prevent a family's homelessness or would serve those with the greatest risk of housing instability; or (5) veterans and families that include a veteran family member that also meet the criteria one of (1) to (4) above; and
WHEREAS, the City of South Gate has been allocated $2,584,579 in HOME-ARP funds.
To receive the HOME-ARP funds, the City must engage in a consultation process and develop a HOME-ARP Allocation Plan ("Plan") that meets the requirements established by HUD, including how the City will use the fiu'ids and how the activities meet the needs of the qualifying populations; and
WHEREAS, in accordance with federal regulations and the guidance contained in the Community Planning and Development Notice CPD-21-10, the Plan will be submitted to HUD as a Substantial Amendment No. l to the City's Fiscal Year 2021-2020 Annual Action Plan.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The above recitals are true and correct and incorporated herein by reference. 4 14
SECTION 2. The City Council of the City of South Gate does hereby adopt Substantial Amendment No. 1 ("Amendment No. 1") to the 2021-2022 Annual Action Plan approving the HOME-ARP Allocation Plan.
SECTION 3, The City Manager is hereby authorized to make all confornning modifications and edits andto execute all implementing documents required by HJUD to implement the HOME-ARP Allocation Plan consistent with Amendment No. 1.
SECTION 4. The City Manager is hereby directed to file a copy of Amendment No. 1 and HOME-ARP Allocation Plan to HUD.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
P ASSED, APPROVED, AND ADOPTED by the City Council of the City of South Gate at its regular meeting on this 28th day of March 2023.
CITY OF SOUTH GATE:
BY:
Maria del Pillar Avalos, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
BRYaul F"E ! AEy2""
5 15
ST ATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF SOUTH GATE
SS:
I, Yodit Glaze, City Clerk of the City of South Gate, County of Los Angeles, State of California, hereby certify that the foregoing Resolution No. was passed and adopted by the City Council of the City of South Gate, signed by the Mayor and attested by the City Clerk at a regular meeting of said Council held on the 28th day of March 2028 and that said Resolution was adopted by the following vote, to-wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Yodit Glaze, City Clerk
6 16
City of
South
(,ate-
HOME ARP ALLOCATION PLAN
AS A SUBST ANTIAL
AMENDMENT TO THE FY
2021-2022 ANNUAL ACTION
PLAN
Presented to City Council on March 28, 2023
DRAFT
6 17
Table of Contents
Introduction
Consultation.
Public Participation
Needs Assessment and Gaps Analysis
HOME-ARP Activities.
HOME-ARP Production Housing Goals.
Preferences
HOME-ARP Refinancing Guidelines
I
.2
2 .4
5 11
13 13
.13
7 18
Introduction
As part of the Section 3205 of the American Rescue Plan Act of 2021 Congress appropriated 55 billion in ARP funds for homelessness assistance and supportive services administered through the existing Home Investment Partnerships Program (HOME). HOME-ARP funds must be used for one or any of the established eligible activities which include (1) Administration and Planning (subject to 15% cap of allocation), (2) Acquisition, Rehabilitation, & Construction of Affordable Rental Housing, (3) Tenant- Based Rental Assistance (TBRAi (4) Supportive Services, (5) Acquisition and Development of Non- Congregate Shelter, and (6) Nonprofit Operating and Capacity Building Assistance (subject to 10% allocation, among others).
HOME-ARP funds must be used on eligible activities that will benefit individuals or families of specific "qualifying populations" (QPs). Qualifying populations, as defined by HOME-ARP, are individuals or families who are (1) homeless, as defined in section 103(a) of the McKinney-Vento Homeless Assistance Act, as amended (42 u.s.c. 11302(a)) ("McKinney-Vento"); (2) at risk of homelessness, as defined in section 401 of McKinney-Vento; (3) fleeing, or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking; (4) part of other populations where providing supportive services or assistance would prevent a family's homelessness or would serve those with the greatest risk of housing instability; or (5) veterans and families that include a veteran family member that also meet the criteria one of (1) to (4) above.
To receive the HOME-ARP funds, the City of South Gate ("City") must submit an allocation plan to the u.s. Department of Housing and Urban Development (HUD). As part of the plan, the City must engage in consultation and public participation processes to develop the allocation plan. The HOME-ARP allocation plan must describe how the City intends to distribute HOME-ARP funds, including how it will use the Tunding will be used to address the needs of HOME-ARP qualifying populations. The completed HOME- ARP will be submitted as a substantial amendment to the FY 2021-2022 Annual Action Plan.
To carry out eligible HOME-ARP activities the City of South Gate has been allocated 92,584,579 in HOME-ARP funds.
Consultation
Description of the consultation process
Before the development of the HOME-ARP plan the City consulted with various agencies and service providers who provide services to the HOME-ARP qualifying populations (QPs). The intent of the consultation was to identify and understand the unmet needs and service gaps for the noted qualifying populations. Partaking in the consultation process also allowed the City to take stock of the current activities and services available for QPs, which helped the City determine to which activities they would allocate funds.
To solicit feedback from agencies and service providers the City first created an inventory of all required agencies that needed to be consulted along with points of contact; these included the Continuum of Care, public housing agencies, homeless service providers, domestic violence service providers, veteran"s groups, and organizations that address fair housing /civil rights/needs of persons with disabilities. The City then reached out to all the identified organizations and provided them with a link to 2 19
a survey where they could provide their feedback and input. The City followed up with emails and calls to agencies that did not complete with the survey by the internal deadline. Responses from the survey informed the City's proposed HOME-ARP activities.
List of Organizations Consulted
Agency/Org Consulted Type of Agency/Org
Method of
Consultation
Los Angeles Homeless Services
', Authority (LAHSA)
Continuum of Care Lead Agency Agency Sponsored
Virtual Session
South Gate Housing Agency Public Housing Agency serving the City of South Gate
Online Survey
Fair Housing Foundation Fair housing and civil rights service provider
Online Survey
Helpline Youth Counseling Service (mental health, family services, homelessness, substance
abuse) provider for qualifying
populations
Online Survey
Compatior, Inc. Service (mental health and
substance abuse) provider for
qualifying populations
Online Survey
South Gate Police Department -
Family Violence Prevention
Program
Services for domestic & family
violence intervention
Online Survey
People Assisting the Homeless
(PATH)
Homeless services provider Online Survey
Newstart Housing Corporation Nonprofit Housing Developer Online Survey u.s. VETS-Patriotic Hall Veterans service provider including homeless prevention
Online Survey
Los Angeles County Department of
Mental Health
Mental health services provider
including homeless and veteran
populations
Online Survey
Veteran Peer Access Network - LA
County
Veterans service provider including
homeless prevention
Online Survey
Summary of Feedback Received from Consultation
As part of the consultation process respondent feedback showed that development and preservation of affordable housing is a top priority need to address the homeless populations in the City. Other identified priorities that followed, in descending order, included Tenant Based Rental Assistance (TBRA) for the prevention of homelessness, Supportive Services, with Purchase/Development of Non- Congregate Homeless shelter ranked last.
The South Gate Housing Authority identified the development/preservation of affordable housing as the highest priority to address homelessness, which is in alignment with other survey respondents. In their consultation they also identify employment assistance/job training, homeless outreach services, and 3 9
20 rental/utility assistance as strategies/resources to further address homelessness in the City. The Los Angeles County Homeless Services Authority (LAHSA) hosted a virtual session as part the consultation process and developed a memo where they identified their recommendations for the use of funding.
LAHSA noted the importance of having a balance of resources. They also noted that the top three priorities for use of funds are acquisitions of affordable housing, master leasing options, and supportive services.
Public Participation
Date of Public Notice: March 10, 2023
Public Comment Period: March 10, 2023 - March 28, 2023 Date of Public Hearing: March 28, 2023
Describe the public participation process:
The City outreached to local service providers working with qualifying populations and provided them a survey link to provide feedback. The City provided service providers with deadlines to submit responses and then followed up via email and phone calls for those who were unresponsive until a response was obtained.
The draft HOME-ARP Allocation Plan was made available for public review and comment for the required 15-day period from March 10, 2023, through March 28, 2023 via the City's website.
Additionally, as required, the City held a public hearing to hear public comments on the HOME ARP Allocation plan on March 28, 2023 at 6:30 pm.
The City published a notice of public comment and public hearing in the local newspaper, South Gate Press. The notice included the amount of HOME-ARP the City received, identified the intended use of the funds, the time, date and location of the public hearing. The notice also provided where the public may access the draft plan, instructions on how to submit comments, along with how to request accommodations.
Describe efforts to broaden public participation:
To broaden public participation, the City reached out to individual agencies to invite them to participate in the consultation process. In addition to reaching out to agencies whom the City already works on, the City made efforts to engage with service providers who have not previously formally partnered with the City. The City also consistently followed up with agencies to ensure that the City received as many responses as possible. Understanding that agencies may have limited time, the City made itself available 4 10
21 via phone, email, and provided an electronic survey to solicit feedback and be available to agencies in ways that were convenient to them.
Summarize the comments and recommendations received through the public participation process either in writing, or orally at a public hearing:
a
Summarize any comments or recommendations not accepted and state the reasons why:
a
Needs Assessment and Gaps Analysis
The Homeless Needs Inventory and Gap Analysis Table below demonstrates the City's need for housing for both families and individuals. The table below was compiled using data from LAHSA"s 2022 Point In Time Homeless Count for the City of South Gate and City data from the Continuum of Care (CoC) Housing Inventory Count. Due to the limited availability of data at the City level, homeless population data was broken down using ratios based on the City"s homeless count of 340 and LAHSA homeless data for Service Planning Area (SPA) 7, which South Gate is a part of.
Homeless Needs Inventory and Gap Analysis Table
Pomeless
Cum:int Inventory H:imeless Populatian Gap Aialysis
Farqily Adult; Only Vets Family
HH (at
least 1
child)
Adult
HH
(w/o
child)
Vets Victims
of DV
Farnily
# of # of
Beds Units
Adult; Only
# of # of
Beds Units
# of
Beds
# of
Units
# of
Beds
# of
Units
# of
Beds
Emergency
Shelter
o o 42 o o
s s
; ." '
s n !!!l m s
NI
. 'l
Transitional
Housing
o o o o o
ss s h N s s s nIWI I!
Permanent
Supportive
Housing
o o 59 o 23
Tha !!!jl
&'!45
mha'n I
I
I
:
[a maa
I a'
!
i
,
Other Permanent
Housing
o o o o o
lm!!!!t!s
K'\jf;rlJ
-r
&"!'A'lit. s u mwu
Sheltered
Homeless ! ':i.,_,s ama
I "-' "" "' ""'17
I
47 2 4 jib. ii
I
'l
II
s asaamau
Unsheltered
Homeless w Is s s s
8 241 5 16
w
ji
1 Is s s
Current Gap
a(" _ ai
s s M amffi!!!!!a W Th-
25 igi
5 11
22 Data Sources: 1. Point in Time Count (PIT); 2. Continuum of Care Housing Inventory Count (HIC) Describe the size and demographic composition of qualifying populations within the Pi's boundaries:
E ':'. :'l ijA 4il ;7
H-)rirpr(;,b,ni:i
'i."tll
'F '-' y' 4. l i" f
Huntiriqtogi
'Parl<
Homeless as defined in 24 CFR 91.5
Los Angeles Homeless Services Authority (LAHSA), is the lead agency of the Los Angeles Continuum of Care (CoC) and are responsible for conducting annual Point in Time (PIT) counts which counts numbers of people experiencing homelessness throughout Los Angeles County. Information is provided at different levels like Countywide, Service Planning Area (SPA), and City. The 2022 annual PIT count determined that there are 340 persons experiencing homelessness in the city of South Gate.
The majority of the 340 people experiencing homelessness are unsheltered (303 people); with about 37 persons categorized as sheltered. Furthermore the 37 persons considered sheltered were housed in emergency shelters. Of the 303 persons categorized as unsheltered 31 (10.1%) were living in cars, 20 were living in vans (6.7%), 28 persons were living in RVs (9.4%), 43 persons were living in tents (14.2%), 70 persons were living in makeshift tents (23%), with the majority, 111 persons (36.6%) living on the streets.
6 12
23 21J ,J
0 2C116 20i7 2 C -. 'a 2 ':l 'i L,
@Llasheltered *Shekerm
Unsheltered Persons
-/
2WO 2022
Pet scns :T} rents [r:3f)(14 l 9;iil
Sheitered Persons
Source.' Los Angeles County Homeless Services Authorrty (LAHSA) At Risk of Homelessness as defined in 24 CFR 91.5
Households at risk of homelessness are those with incomes at or below 30% AMI that lack sufficient resources or suppod networks to prevent homelessness, and Have moved more than two times due to economic reasons in the past 60 days, or Are doubled up with another household due to economic hardship, or 7 24
* Will be evicted within 21 days, or
* Live in a hotel or motel without financial assistance from a nonprofit or government entity, or * Live in an efficiency apartment and are overcrowded, or * Are exiting a publicly funded institution or system of care The HUD Comprehensive Housing Affordability Strategy (CHAS) 2015-2019 data provides information on overcrowding among households that include more than one family, by household income level. This CHAS data indicates that there are approximately 4,880 renter households and 1,325 owner households with incomes at or below 30% AMI; this means that there is a total of 6,205 households at risk of homelessness in the City.
'Owner', 'Renter' by 'Income Distribution
Overview'
16 e 14
C 12
F!' 10
8 B
..c6
t-4
2 o :-l- MW -
Household Household Household Household
Income <= Income >30%lncome >50% Income >80%
30% HAMFI fO <:50% iO <o80% iO <:100%
HAMFI HAMFI HAMFI
Household
Income
>100%
HAMFI
Total
Income Distribution Overview
N Owner @ Renter
Source 2015-2019 CHAS
Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking, as defined by HUD in the Notice Information breakdown about persons experiencing or fleeing domestic violence was not available at the City level, therefore the City is using ratios based on the City"s homeless count of 340 and LAHSA homeless data for Service Planning Area (SPA) 7, which South Gate is a part of to determine demographics of this population.
South Gate"s homeless population accounts for about 7% of SPA 7"s homeless population of 4,781.
In SPA there are about 1,497 (sheltered and unsheltered) persons who have experienced domestic or intimated partner violence. Using the 7% ratio this means that in South Gate there are about 104 people who have experienced domestic/intimate partner violence. 8 14
25 Other populations requiring services or housing assistance to prevent homelessness and other populations at greatest risk of housing instability, as defined by HUD in the Notice Other populations, as defined by HOME-ARP, include those who:
* Are currently housed and at risk of repeat homelessness; * Have incomes below 30% AMI and are experiencing severe housing cost burden; and * Otherwise meet the definition of at risk of homelessness and have incomes between 30% and 50% AMI
The LAHSA PIT indicates the approximately 11% ofindividuals exiting emergency shelter, or transitional or permanent housing in any given year will return to homelessness within 12 months.
The 2015-2019 HUD CHAS data indicates there are 4,880 renter households with an annual income at or below 30% AMI that are at greatest risk of housing instability.
Identify any gaps within the current shelter and housing inventory as well as the service delivery system.'
Although the City does have about 25 families in need of housing, it does not currently have an inventory of housing options for families to offer. This is a significant gap in the City as it does not have readily available housing options for families and instead has to outsource housing services to County- wide services. This also poses an additional potential barrier as families would then need to travel outside of the City to seek services.
Similarly, the need for housing for individuals greatly outnumbers the available inventory of housing for individuals. Based on the LAHSA 2022 Housing Inventory Count there are about 201 available beds for individual (non-veteran) but currently there are about 288 individuals in need of housing for a gap of at least 191 beds.
Overall, the City has an unmet need of 212 beds for persons experiencing homelessness.
UnderSection lV.4.2.ii.G of the HOME-ARP Notice, a Pj may provide additional characteristics associated with instability and increased risk of homelessness in their HOME-ARP allocation plan.
These characteristics will further refine the definition of"other populations" that are "At Greatest Risk of Housing Instability," as established in the HOME-ARP Notice.
To assess affordability and other types of housing needs, HUD defines four housing problems, The
1. Cost burden: A household has a cost burden if its monthly housing costs (including mortgage payments, property taxes, insurance, and utilities for owners and rent and utilities for renters) exceed 30% of monthly income.
2. Overcrowding: A household is overcrowded if there is more than I person per room, not including kitchens and bathrooms.
9 15
26 3. Lack of complete kitchen facilities: A household lacks complete kitchen facilities if it lacks one or more of the following: cooking facilities, refrigerator, or a sink with piped water.
4. Lack of complete plumbing facilities: A household lacks complete plumbing facilities if it lacks one or more of the following: hot and cold piped water, a flush toilet, or a bathtub or shower.
HUD also defines four severe housing problems, including a severe cost burden (more than 50% of monthly household income is spent on housing costs), severe overcrowding (more than 1.5 people per room, not including kitchens or bathrooms), lack of complete kitchen facilities (as described above), and lack of complete plumbing facilities (as described above).
Identify priority needs for qualifying populations:
The highest priority need for the qualifying populations is the availability of affordable rental housing options in the City. As noted in earlier sections the City has a bed gap of 216, as they currently have 124 beds available but a homeless population of 340. About one third of the available beds are emergency shelter beds. Increasing the availability of affordable rental housing options in the City would provide long-term housing options to qualifying populations.
Additionally, according to the most recent 2015-2019 Comprehensive Housing Affordability Strategy (CHAS) data, there are 11,285 low-income households (below 80% AMI) that experience cost burdens in the city of South Gate. Increased cost burdens along with rising inflation costs can put low-income renters are higher risks for homelessness. Other housing issues that may increase the risk of people becoming homeless include being low- or extremely low-income (earning 50% or 30% or less of AMI) and/or living in substandard or overcrowded conditions. In South Gate there are 9,895 households earning 50% of AMI or below have severe housing problems, which may include lacking kitchen or complete plumbing, severe overcrowding, or severe cost burden. By developing affordable rental housing in the City, the City also expands on the availability of affordable housing options for those who are at risk of homelessness because of their current cost-burdens or other severe housing problems.
Providing housing of this type prevents at-risk families in unstable housing situations from becoming homeless, and thus preserves available emergency shelter and transitional housing options for the homeless households who most need them.
Explain how the PJ determined the level of need and gaps in the PJ's shelter and housing inventory and service delivery systems based on the data presented in the plan:
The City used different data sources to determine the housing and service needs of the qualifying populations. Below is a list of the sources along with a summary of how that data source was used as part of the plan.
* Los Angeles Homeless Service Authority 2022 Point In Time Homeless Count o Information was used to determine the homeless population in the City and their living situations.
10 16
27 o Information was also pulled for Service Planning Area 7 (SPA 7) to determine ratios for categorized date.
* Comprehensive Housing Affordability Strategy (CHAS) Data o CHAS data was used to review housing problems and needs for low-income populations. * Continuum of Care (CoC) Homeless Assistance Programs Housing Inventory Count Report o This data was used to review the availability of beds and units available in the City. * Consultation with Stakeholders and Service providers o A key piece of data that informed the identification of priority need for the qualifying populations included the consultations with key stakeholders and service providers working with qualifying populations. Via the consultation process stakeholders, including LAHSA, identified development and preservation of affordable housing as a top priority need to address homelessness.
HOME-ARP Actiyities
Describe the method(s)that will be used for soliciting applications for funding and/or selecting developers, service providers, subrecipients and/or contractors:
The City will solicit applications from developers for the development of affordable rental housing. A Notice of Funds Available (NOFA) will be issued. The NOFA will, at a minimum, specify eligible activities, eligible applicants, minimum and maximum funding amounts, application thresholds, and will provide instructions on how to submit a proposal The NOFA will, at a minimum, specify e1igible applicants, eligible activities, available funding amounts, and will provide instructions on how to submit an application.
Describe whether the Pi will administer eligible activities directly.' The City will administer its HOME-ARP funds directly, maintaining responsibility for project selection, and compliance with all HOME-ARP guidelines.
If any portion of the Pi's HOME-ARP administrative funds are provided to a subrecipient or contractor prior to HUD's acceptance of the HOME-ARP allocation plan because the subrecipient or contractor is responsible for the administration of the Prs entire HOME-ARP grant, identify the subrecipient or contractor and describe its role and responsibilities in administering all of the Pi's HOME-ARP program:
Not applicable. The City will not allocate funds to a subrecipient or contractor to administer the entire HOME ARP grant.
11 17
28 Use of HOME-ARP Funding
Describe how the PJ will distribute HOME-ARP funds in accordance with its priority needs identified in its needs assessment and gap analysis:
Based on the analysis completed as part of the development of its HOME-ARP plan the City will distribute its funds to two activities administration and planning, and the development of affordable rental housing. The City will use the allowed 15% (387,686) of limit for administration and planning of the HOME-ARP plan and activities and will allocate the remaining 85% (!>2,196,893) towards the development of affordable rental housing.
Describe how the characteristics of the shelter and housing inventory, service delivery system, and the needs identified in the gap analysis provided a rationale for the plan to fund eligible activities:
Analysis of Comprehensive Housing Affordability Strategy (CHAS) data and input from stakeholders say that availability of affordable housing is a great need in the city of South Gate. A total of 11,285 low- income households (below 80% AMI) in South Gate experience cost burdens, spending more than 30% of their incomes on their housing costs. In South Gate there are also 9,895 households earning 50% of AMI or below have severe housing problems, which may include lacking kitchen or complete plumbing, severe overcrowding, or severe cost burden. By developing affordable rental housing in the City, the City also expands on the availability of affordable housing options for those who are at risk of homelessness because of their current cost-burdens or other severe housing problems.
Comparison of LAHSA"s PIT count from 2020 to 2022 shows that the homeless population has decreased and that more people are becoming sheltered. The City still has a housing gap of 216 beds in the number of emergency shelter, transitional housing, and permanent housing beds available to homeless adults.
However, because the data shows that the existing homeless services are making an impact to the homeless population in the City, the City focusing on long-term options that will help continue to increase housing stability for City residents.
12 18
29 HOME-ARP Production Housing Goals
Estimate the number of affordable rental housing units for qualifying populations that the Pi will produce or support with its HOME-ARP allocation:
Based on the needs assessment and analysis of gaps within the current system for meeting homeless and supportive service needs, the City is looking to allocate its HOME-ARP funds toward the development of affordable rental housing. The City is still in the planning phases of the project but based on the HUD Housing Production Goal Calculation Worksheet it is estimated that at least seven (7) affordable rental units will be produced.
Preferences, Prioritization, & Limitations
The city of South Gate does not intend to provide preferences prioritizations or limitations to any population or subpopulation.
HOME-ARP Refinancing Guidelines
The City of South Gate will not use HOME-ARP funds to refinance existing debt and therefore will not establish any HOME-ARP refinancing guidelines in this plan. 13 19
30 CERTIFICATIONS
14 20
31 HOME-ARP CERTIFICATIONS
hi accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the participating jurisdiction certifies that:
Affirmatively Further Fair Housing-The jurisdiction will affirmatively further fair housing pursuant to 24 CFR 5.151 and 5.152.
Uniform Relocation Act and Anti-displacement and Relocation Plan-It will comply with the acquisition and relocation requirements of the Unifornn Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, (42 U.S.C. 4601-4655) and implementing regulations at 49 CFR Part 24. It will comply with the acquisition and relocation requirements contained in the HOME-ARP Notice, including the revised one-for-one replacement requirements. It has in effect and is following a residential anti-displacement and relocation assistance plan required under 24 CFR Part 42, which incorporates the requirements of the HOME-ARP Notice. It will follow its residential anti-displacement and relocation assistance plan in connection with any activity assisted with funding under the HOME-ARP program.
Anti-Lobbying-To the best of the jurisdiction's knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly
21 32
Authority of Jurisdiction-The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations and program requirements.
Section 3-It will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. l 701u) and implementing regulations at 24 CFR Part 75.
HOME-ARP Certification -It will use HOME-ARP funds consistent with Section 3205 of the American Rescue Plan Act of 2021 (P.L. 117-2) and the CPD Notice: Requirements for the Use of Funds in the HOME-American Rescue Plan Program, as may be amended by HUD, for eligible activities and costs, including the HOME-ARP Notice requirements that activities are consistent with its accepted HOME-ARP allocation plan and that HOME-ARP funds will not be used for prohibited activities or costs, as described in the HOME-ARP Notice.
Signature of Authorized Official Date
Title
22 33
OMB Number: 4040-0004
Expiration Date: 11/30/2025
Application for Federal Assistpnce SF-424
' 1. Type of Submission: " 2. Type of Application: ' If Revision, select appropriate letter(s):
OPreapplication zx-I I
[JApplication []Continuation " Other (Specify):
IJChanged/Corrected Application 7Revision I I
' 3. Date Received: 4. Applicant Identifier:
"'-'" " I I
5a. Federal Entity Identifler: 5b. Federal Award Identifier:
I I iM21-MPO60538 I
State Llse Only:
B. Date Received by State: I i 7. State Application Identifier: I I
8. APPLICANT INFORMATION:
' a Lega' Nama: ICity of South Gate I
' b. Employer/Taxpayer Identification Number (EIN/TIN): * C. UEI:
i95-6000799 I lWL7DME3FJSW4 l
d. Address:
'Siree{1: 18650CaliforniaAve I
Street2: l I
"C:fV: ISouthGate I
' County/Parish: I I
' State: ICA : California I
Province: l I
'Countty: IUSA:UNITEDSTATES I
'Zip/PostalCode:190280-06037 I
e. Organizational Unit:
[)epartment Name: Division Name:
ICommunity Development Dept. I IHousingAuthority I
f. Name and contact information of person to be contacted on masters involving this application:
Prefix: I I "FirstName: IMeredith I
MiddleName: I I
'LastName:lElgulra I
Suffix:
Tffle: IDirector, Community Development I
Organizational Affiliation:
I I
"TelephoneNumber:F3;_3) 553_g555 I FaxNumber:l I
" Email: Imelguira@sogate. org
23 34
Application for Federal Assistance SF-424
" 9. Type of Applicant 1: Select Applicant Type:
I-= -=. -- ------=.= ---------- I
Type of Applicant 2: Select Applicant Type:
I I
Type of Applicant 3: Select Applicant Type:
I I
" Other (specify):
I I
" 10. Name of Federal Agency:
IU.S. Department of Housing and Urban Development I
11. Catalog of Federal Domestic Assistance Number:
114.239 I
CFDA Title:
HOME Investment Partnership Program
' 12. Funding Opportunity Number:
iaisnn _ _ 11 Ill _1l
- Title:
..y (4w., , 1111111111 I II I Ill I I I I I I I I I I I I I I I I , W
13. Competition Identification Number:
I I
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
I I I Add Attachment I I Delete Attachment I I View Attachment I " 15. Descriptive Title of Applicant's Project:
FY 2021-2022 Annual Action Plan Amendment to allocating HOME-ARP funds Attach supporting documents as specified in agency instructions. i Add Attachments l i Delete Attachinents l i ViewAttachments l 24 35
Application for Federal Assistance SF-424
16. Congressional Districts Of:
" a. Applicant 14 4 I " b. Program/Project 14 4 I
Attach an additional list of Program/Project Congressional Districts if needed.
I i I AddAttachment I I DeleteAttachmentll ViewAttachment I
17. Proposed Project:
" a. Start Date: q " b. End Date: 10 9 / 3 0 / 2 0 3 0 i
18. Estimated Funding ($):
" a. Federal I 2, 5 8 4, 5 7 9. 0 01
'b.Applicant "
" c State
" d. Local
' e. Other ""
"f. Programlncomel" - """o
" g. TOTAL 'l 2, 584, 579. OC,
" 19. Is Application Subject to Review By State Under Executive Order 12372 Process? 0a.ThisapplicationwasmadeavailabletotheStateundertheExecutiveOrder12372Processforreviewon I 1. 0b. Program is subject to E.0. 12372 but has not been selected by the State for review. [glc. Program is not covered by E.0. 12372.
" 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) 0Yes [g No '
If "Yes", provide explanation and attach
l I I Add Attachment I I Delete Attachment I I View Attachment I
21. "By signing this application, I certify (1) to the statements contained in the list of certifications" and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (u.s. Code, Title 18, Section 1001) § " IAGREE
" The list of certifications and assurances, or an internet site where you may obtain this list, is comained in the announcement or agency specific instructions.
Authorized Representative:
Prefix: Mr. " First Name: IChris I
MiddleName:l I
"LastName:lJeffers I
Suffix' I I
"T"'e: ICityManager I
" Telephone Number: I ( 3;_ 3 ) 5 53_ 6 50 3 I Fax Number:l I " Ema:l: Icjeffers@sogate. org I
in ffl€ l
'SignatureofAuthorizedRepresentative: ,j
I " Date Signed: R J
'l
li
25 36
OMB Number: 4040-0007
Expiration Date: 02/28/2025
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection ofinformation, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (C)348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances.
If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award' and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame afker receipt of approval of the awarding agency.
Act of 1973, as amended (29 u.s.c. §794), which
prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U. s.c. §§61C11-6"l07), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P. L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or
alcoholism (g) §§523 and 527 of the Public Health
Service Act of 1 G112 (42 u.s.c. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vlll of the Civil Rights Act of 1968 (42 u.s.c. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the application.
5, Will comply with the Intergovernmental Personnel Act of 1970 (42 u.s.c. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6, Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to:
(a) Title Vl of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C.§§1681-
1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation
7. Will comply, or has already complied, with the
requirements of Titles II and Ill of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements
apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases.
8. Will comply, as applicable, with provisions of the Hatch Act (5 u.s.c. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
Previous Edition Usable
Authorized for Local Reproduction
Standard Form 424B (Rev. 7-97)
Prescribed by OMB Circular A402
26 37
9. W:II comply, as applicable, with the provisions of the Davis- Bacon Act (40 u.s.c. §§276a to 276a-7), the Copeland Act (40 u.s.c. §276c and 18 u.s.c. §874), and the Contract Work Hours and Safety Standards Act (40 u.s.c. §§327- 333), regarding labor standards for federally-assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 1 02(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $I0,000 or more. 3 3, Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (p.t. 91-'190) and Executive Order (EO) 41!514; (b) notification of violating facilities pursuant to EO '11 738; (c) protection of wetlands pursuant to EO 11 990; (d) evaluation of flood hazards in floodplains in accordance with EO 14 988 (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 u.s.c. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 1 76(c) of the Clean Air Act of 1955, as amended (42 u.s.c. §§7401 et seq.) (g) protection of underground sources of drinking water under the Safe Drinking WaterAct of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (p.t. 93- 205).
12. Will comply with the l/Vild and Scenic Rivers Act of 1968 (16 u.s.c. §§1271 et seq.) related to protecting components or potential components of the national
wild and scenic rivers system.
13. Willassisttheawardingagencyinassuringcompliance
with Section 106 ofthe National Historic Preservation Act of 1966, as amended (16 u.s.c. §470), EO 11593
(identification and protection of historic properties), and the Archaeological and Historic Preservation Act of
1974 (16 u.s.c. §§469a-1 et seq.).
14, Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15, Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 u.s.c. §§2131 et
seq.) per}aining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§480al et seq.) which
prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
j7, Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations."
j8. Willcomplywithallapplicablerequirementsofallother
Federal laws, executive orders, regulations, and policies governing this program.
Ig. WillcomplywiththerequirementsofSectionl06(g)of
the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 u.s.c. 7104) which prohibits grant award recipients or a sub-recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the peformance of the award or subawards under the award.
31GNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
Il -""Ull""llllTO"llll"la""' " ' I ICityManager I
i'.,.,_.,.,,.,.,,., _ _ I
APPLICANT ORGANIZATION DATE SUBMITTED
ICity of South Gate I l... . ......""""'a' _ q
Standard Fomi 424B (Rev. 7-97) Back
27 38
ASSURANCES - CONSTRUCTION PROGRAMS OMB Number: 4040-0009 Expiration Date: 02/28/2025
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection ofinformation, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0042), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant:, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning,
management and completion of project described in
this application.
2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with
generally accepted accounting standards or agency
directives.
3. Will not dispose of, modify the use of, or change the terms of the real properky title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal
awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure non-
discrimination during the useful life of the project.
4. Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications.
5. Will provide and maintain competent and adequate
engineering supervision at the construction site to
ensure that the complete work conforms with the
approved plans and specifications and will furnish
progressive reports and such other information as may be required by the assistance awarding agency or State.
6. Will initiate and complete the work within the applicable time frame afker receipt of approval of the awarding agency.
7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
8. Will comply with the Intergovernmental Personnel Act of 1970 (42 u.s.c. §§4728-4763) relating to prescribed standards of merit systems for programs funded
under one of the '19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpark F).
9. Will comply with the Lead-Based Paint Poisoning
Prevention Act (42 u.s.c. §§4801 et seq.) which
prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
10. WillcomplywithallFederalstatutesrelatingtonon-
discrimination. These include but are not limited to: (a) Title Vl of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 u.s.c. %1681
1683, and 1685-1686), which prohibits discrimination on the basis of sex (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29) u.s.c.
§794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 u.s.c. §§6101-6107), which prohibits
discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 u.s.c. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vlll of the Civil Rights Act of 1968 (42 u.s.c. §§3601 et seq.), as amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statue(s) under which application for Federal assistance is being made; and (j) the requirements of any other
nondiscrimination statue(s) which may apply to the application.
Previous Edition Usahle Authorized for Local Reproduction Standard Form 424D (Rev. 7-97) Prescribed by OMB Circular A-102
28 39
11. W:II comply, or has already complied, with the requirements of Titles II and Ill of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases.
'12. llcomplywiththeprovisionsoftheHatchAct(5U.S.C.
§§1501-4 508 and 7324-7328) which limit the political activities of employees whose principal employment
activities are funded in whole or in part with Federal funds.
13. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 u.s.c. §§276a to 276a-7), the Copeland Act (40 u.s.c. §276c and '18 u.s.c. §874), and the Contract Work Hours and Safety Standards Act (40 u.s.c. §§327- 333) regarding labor standards for federally-assisted construction subagreements.
14. Will comply with flood insurance purchase requirements of Section 1 02(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.
15. Willcomplywithenvironmentalstandardswhichmaybe
prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-
190) and Executive Order (EO) 1 1514; (b) notification of violating facilities pursuant to EO 11 73EI (c)
protection of wetlands pursuant to EO 11990: (d)
evaluation of flood hazards in floodplains in accordance with EO 1 '1988: (e) assurance of project consistency with the approved State management program
developed under the Coastal Zone Management Act of 1972 (16 u.s.c. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) implementation Plans under Section 1 76(c) of the Clean Air Act of 1955, as amended (42 u.s.c. §§7401 et seq.); (g)
protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as
amended (P.L. 93-523): and, (h) protection of
endangered species under the Endangered Species
Act of 1973, as amended (P.L. 93-205).
16. WillcomplywiththeWildandScenicRiversActof
1968 (16 u.s.c. §§1271 et seq.) related to protecting components or potential components of the national
wild and scenic rivers system.
17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 u.s.c. §470), EO 4 4 593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 u.s.c. §§469a-1 et seq).
18. llcausetobeperformedtherequiredfinancialand
compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations."
19. llcomplywithallapplicablerequirementsofallother
Federal laws, executive orders, regulations, and policies governing this program.
20. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2€)00, as amended (22 u.s.c. 7104) which prohibits grant award recipients or a sub-recipient from (1 ) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
I - ICityManager I
l"= =
APPLICANT ORGANIZATION DATE SUBMITTED
lCityofSouthGate I I . _ =- '
SF-424D (Rev. 7-97) Back
29 40
ATT ACHMENT C
CITY OF SOUTH GATE NOTICE OF PUBLIC COMMENT PERIOD
AND OF A PUBLIC HEARING REGARDING
A PROPOSED SuBST ANTIAL AMENDMENT NO. I TO THE
2021-2022 ANNUAL ACTION PLAN FOR
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS AND
HOME INVESTMENT PARTNERSHIP PROGRAMS
Hearing Date: Tuesday, March 28, 2023
Time: 6:30 p.m. or as soon thereafter as the matter may be heard Place: Members of the public wishing to observe the meeting may join through a Call-In Conference. For the updated Dial-In Number and Conference Code for the February 28'h City Council meeting please visit the City's website at www.cityofsouthqate.orq/AqendaCenter
Description: Consider a substantial amendment to the 2021-2022 Annual Action Plan to approve the HOME Investment Partnership Program American Rescue Plan Act (HOME-ARP) Allocation Plan.
The City is required to prepare and submit to the United States Department of Housing and Urban Development (HUD) a HOME-ARP allocation plan for funds appropriated under section 3205 of the American Rescue Plan Act of 2021 (P.L. 117-2) ("ARP") for the HOME Investment Partnerships Program (HOME). The program established for the use of these funds is the HOME-American Rescue Plan or "HOME-ARP" program. The HOME-ARP Allocation Plan describes the needs and gaps in shelter, housing and services, and the method of distribution for and planned uses of $2,584,579 of HOME-ARP funds the City received.
Proposed Amendment to the FY 2021 -2022 Action Plan: HOME-ARP Plan The City is proposing to use its HOME-ARP funds in the following manner.
Use of HOME-ARP F
Availability of Document for Public Comment: The City of South Gate encourages citizen participation in the planning process. A Public Hearing regarding this proposed Substantial Amendment to the 2021-22 Annual Action Plan will be held on Tuesday, March 28, 2023, 6:30 p.m. via the City's Call-in Conference.
The public has fifteen (15) days to comment on the proposed substantial amendment. The fifteen-day comment period starts on March 10, 2023, and ends March 28, 2023. The draft HOME ARP Allocation Plan may be reviewed at https://www.cityofsouthqate.orq/GovernmenUDepartments/Community- DevelopmenUSouth-Gate-Housinq-Authority/Community-Development-Block-Grant-CDBG- Proqram#section-4.
Invitation to be heard: All interested persons are invited to the meeting to be heard. In addition, written comments may be submitted to the City Council prior to the hearing. Comments may be submitted in writing by mailing comments to the City of South Gate, Community Development Department, Attn: Carol Averell, Housing Manager, 8650 California Avenue, South Gate, CA 90280.
Those desiring further information related to this project should contact:
30 41
Contact:
Phone:
E-mail:
Carol Averell, Housing Manager
(323) 563-9535
[email protected]
Mailing Address: Community Development Department- Housing City of South Gate
8650 California Avenue
South Gate, CA 90280-3075
Accessibility: It is the intention of the City of South Gate to comply with the Americans with Disabilities Act (ADA) in all respects. The City of South Gate will attempt to accommodate attendees in every reasonable manner. Please contact at 72 hours prior to the above scheduled public hearing to establish need and to determine if additional accommodation is feasible.
Espariol: lnformaci6n en espariol acerca de esta junta puede ser obtenida llamando al 323-563- 9529
Dated: March 3, 2023
Published: March 9, 2023
The Wave Publication
31 42
CITYMAt4AGER'S OFFICE
MAR 21 2023 Item No. 2
Ciffl of South Gate
CITY COUNCIL
AG-ENDA IBI[LL
For the Regular Meeting of: March 28, 2023
Ori a a g artment: Public Works
SUBJECT: RESOLUTION DECLARING A CONTINUED EMERGENCY AND
AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-PRK WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY
CONTRACTING PROCEDURES OF THE SOUTH GATE MUNICIPAL CODE AND
THE CALIFORNIA PUBLIC CONTRACT CODE
PURPOSE: To declare an emergency still exists and to authorize the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project without public bidding. The Los Angeles County Department of Public Health, Solid Waste Division (County) issued a Corrective Action Order requiring construction to stop on the project. The declaration of emergency is necessary to streamline the process to procure a replacement contractor to provide maintenance activities to preserve the site in a safe condition until the County authorizes construction work on the project to resume.
RECOMMENDED ACTIONS: The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.
FISCAI, IMPACT: There is no impact to the General Fund. The Urban Orchard Project ("Project") has received a total of $25.5 million in grant and other funds for design, construction, operations, and maintenance, as summarized below.
ANALYSIS: The Project was under construction and approximately 80% of construction work has been completed. On December 29, 2022, the City received a Corrective Action Order ("Order") from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"). The Order required the City to stop all construction activities until such time as a Post Closure Land Use Plan ("PCLUP") for the Project site was approved by the County. Given the PCLUP approval process and input received to date, it will take at least several months, possibly six or more, to obtain approval. 1 43
To avoid the significant delay damages that would be payable by the City to the general contractor during a prolonged suspension of the project pending approval of the PCLUP, the City Council terminated the general contractor's agreement at a Special City Council meeting on February 6, 2023. Such termination provided both immediate and long-term cost savings to the City but also created an iininediate need for the City to retain an interim contractor to perform certain ongoing maintenance and safety activities; a need which must be met sooner than the time necessary to engage in nori'nal public bidding procedures The proposed Resolution declares a continued emergency exists pursuant to the authority granted by South Gate Municipal Code FB l.54.470 and California Public Contract Code § 22050. Those Code Sections allow cities, by resolution, to approve the City's entry into contracts without engaging in public bidding, where certain emergency conditions are found to have occurred.
Staff continues to believe that the County's Order directing all construction work to be ceased on the Project, constitutes such an emergency due the public safety with an unfinished construction site and the need to respond accordingly to additional directives given by the County related to ensuring public safety. Staff is recommending that the City Council adopt the proposed Resolution so that the City can avail itself of the accelerated contracting procedures authorized by those Code Sections. The Resolution, (1) declares an emergency, (2) authorizes the City's City Manager to take such actions deemed necessary to cause the maintenance activities to be performed and to procure the necessary equipment, services, and supplies all without giving notice for bids to let contracts, (3) requires that at each regularly scheduled City Council Meeting, the City Manager present to the Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids, why that action is necessary t6 respond to the emergency, and that the City Council review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action until the emergency action is ten'ninated.
The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation.
Since the original Resolution declaring an emergency was approved by the City Council on February 6, 2023, the following contracts, expenditures, and milestones have been undertaken:
1. NR Development Inc. was infon'ned that Contract No. 2021-66-CC was terminated by the City Council effective February 13, 2023, except for maintenance activities.
2. Met with NR Development Inc. to discuss the steps to close out construction activities and continue maintenance activities. As of February 16, 2023, NR Development Inc. is no longer providing any project services or maintenance activities.
3. City forces are providing maintenance services and providing security services through a contract.
4. Coordination with the Trust for Public Land to initiate the process to prepare the technical documents necessary to secure a replacement contractor. Initiated communications to select a replacement contractor for the performance of maintenance activities on the project site.
2 44
5. Preliminarily selected a recoininended interim contractor and conducted a field review to receive a proposal for maintenance services as well as interim construction services allowed by the LEA.
6. Submitted a Phase II Workplan to the LEA
7. Submitted supplemental request of interim operations to the LEA.
BACKGROUND: The Project is a part of the Capital Improvement Program. The Project is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. Two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and provide recreation opportunities to South Gate residents.
The Project is being constructed on a property that was used as an unpermitted landfill until 1949 by an entity known as Southeastern Disposal and By-Products. The property site is identified in CalRecycle's Solid Waste Information System (SWIS) as an Unpermitted Closed Solid Waste Disposal Site and SWIS No. 19-AA-5545. In 1984, the State of California Department of Health Services, Toxic Substances Control Division concluded that the clean-up work completed effectively mitigated waste constituents to proceed with the Lewis Homes residential development project. The requirements of the PCLUP came into effect in 1988. As such, the project site is subject to State solid waste regulations that require the PCLUP before any change to the current land use, construction, or land preparation can occur.
The Los Angeles County Department of Public Health, Solid Waste Management Program, acts as the Local Enforcement Agency (LEA) for the State of California's Department of Resources Recycling and Recovery (CalRecycle). The County is authorized by Division 30 of the Public Resources Code (PRC), Section 43209 and 45000, Title 14 and 27 of the California Code of Regulations (14 CCR & 27 CCR), to enforce applicable solid waste regulations and to ensure solid waste sites meet the State minimum standards within the County of Los Angeles. As such, the City is working with the LEA to obtain approval of the PCLUP.
Construction is currently at the 80% completion stage. Improvements that have been substantially completed include but are not limited to rough grading, drop inlet for storm water diversion structures in the Bandini Channel, a wetland overlook area, the stream adjacent to the educationjflexible space building and wetland, south bio swale, construction of 18 raised planters, planting of 75 trees, installation of the prefabricated education center and the restrootn/maintenance building, two shade stnictures, a water element at the playground, installation of multi-use walking and bicycle pathways, exercise equipment located at various stages along the walking and bicycle paths, benches, picnic tables, drinking fountains, trash cans, and pathway lighting. The total estimated cost of improvements completed to date is over $12 million.
The Project has received the listed grants:
Grants Amount Grant Recipient
State Water Resource Control Board (Prop 1) $7,975,100 City 3 45
Land and Water Conservation Fund (LWCF) $3,000,000 Los Angeles County Flood Control District $530,000 Safe Clean Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 Grant $1,919,847
Conservation Corp of Long Beach $713,015
Rivers and Mountains Conservancy Funds $4,404,798
TPL
Private Donations $90,000
Total $25,506,161
ATTACHMENT: Proposed Resolution
GD:lc
4 46
Attachment A
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTH GATE, ST ATE OF CALIFORNIA, DECLARING AN
EMERGENCY STILL EXISTS AND AUTHORIZING
REPAIR, REPLACEMENT OR MAINTENANCE
ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE
URBAN ORCHARD PROJECT WITHOUT PUBLIC
BIDDING, PURSUANT TO THE EMERGENCY
CONTRACTING PROCEDURES OF THE SOUTH GATE
MUNICIPAL CODE AND THE CALIFORNIA PUBLIC
CONTRACT CODE
WHEREAS, at the Special City Council meeting on February 6, 2023, the City Council for the City of South Gate ("City") considered and passed a Resolution declaring an emergency and authorized the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project ("Project") pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code; and WHEREAS, construction activities at the Project site began on August 2, 2021, and have reached the eighty percent completion stage, but the Project will require several more months of work before it is complete; and
WHEREAS, the City has received notice from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"), demanding that the City immediately cease all construction work on the Project until such time that a Post Closure Land Use Plan ("PCLUP") is submitted to the County for approval before any change to the current land use, construction, or land preparation can occur to comply with the requirements of the California Code of Regulations, Title 27 (27 CCR), Section 21190 (the "Cease and Desist and Corrective Action Order"); and
WHEREAS, the City has terminated its construction agreement with the contractor, except for the requirement for the contractor to perform certain maintenance activities; and WHEREAS, although no construction activities will occur at the Project site until the County iSSues its PCLUP, it will be necessary in the interim for certain minimal maintenance activities to be performed at the site for the protection of the existing improvements and/or for public safety (collectively, the "Maintenance Activities"); and WHF,REAS, at a special meeting of the South Gate City Council ("Council") held on Monday, February 6, 2023, the Council received information provided by the City's Public Works Department establishing that the City does not have sufficient manpower to perform the Maintenance Activities with its own forces, and that the immediate need for the performance of the Maintenance Activities does not permit a delay that would result from a competitive solicitation for bids.
Page l of 3
47 NOW, THEREFOR, BASED ON THE FACTS SET FORTH ABOVE, THE COUNCIL OF
THE CITY OF SOUTH GATE, CALIFORNIA, HEREBY MAKES THE FOLLOWING FINDINGS:
1. The County's issuance of the Cease and Desist and Corrective Action Order at the current stage of the Project work, coupled with the immediate and ongoing need to perform the Maintenance Activities, has created an emergency for the City with respect to the Project; and
2. The emergency will not permit a delay resulting from a competitive solicitation for bids to perform the Maintenance Activities; and
3. The actions to be taken pursuant to the Resolutions set forth below continue to be necessary to respond to the emergency.
NOW, THEREFOR, THE COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals and findings are true and correct and incorporated herein by reference.
SECTION 2: Pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code § 22050, the Council hereby authorizes and directs the City's City Manager and his designees to take such actions as the City Manager deems necessary to cause the Maintenance Activities to be performed, and to procure the necessary equipment, services, and supplies therefore, all without giving notice for bids to let contracts, and without regard to the dollar amounts of the contracts for such activities, equipment, services and supplies.
SECTION 3: At each regularly scheduled meeting of the Council after the date of the original Resolution, dated February 6, 2023, until further notice from the Council, the City Manager has and shall continue to present to the Council the reasons justifying the emergency, that the emergency declaration will reduce delays and associated costs that would otherwise result from the competitive solicitation for bids and why that action is necessary to respond to the emergency.
SECTION 4. At each such regularly scheduled meeting until the emergency action is terminated, the Council shall review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action.
SECTION 5, The Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the Maintenance Activities may be completed by giving notice for bids to let contracts.
SECTION 6. In accordance with the provisions of California Public Contract Code § 22050, this Resolution shall only be effective if passed by a four-fifths vote of the Council.
48 SECTION 7. The City Clerk shall certify to the adoption of this Resolution, wliich shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 28"1 day of March, 2023.
CITY OF SOUTH GATE
B:7:
Maria del Pilar Avalos, Mayor
ATTEST:
B)7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
F. Salinas, City Attorney
49 CITYMANAGER'S OFFICE Item No. 3
MAR 21 2023
Ci% of South Gate
CITY COUNCIL
AGENDA BULL
Departmetat Director:
SUBJECT: AGREEMENT WITH FOUNT AINHEAD CONSULTING CORPORATION
FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE
CONSTRUCTION OF TWEEDY BOULEVARD SIGNAL SYNCHRONIZATION, CITY PROJECT N0. 514-TRF
PURPOSE: To award a professional services Agreement with Fountainhead Consulting Corporation (Agreement) to provide construction management and inspection services for the Tweedy Boulevard Signal Synchronization Project (Project).
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Fountainhead Consulting Corporation (Fountainhead) to provide construction management and inspection services for the construction of the Tweedy Boulevard Signal Synchronization Project, City Project No. 514-TRF, in an amount not to exceed $175,290; and
b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no fiscal impact to the General Fund. The proposed Agreement is in the amount of $175,290 and it will be funded with Proposition C Funds budgeted in the Fiscal Year 2022/23 Capital Improvement Program. The total project budget approved is $2,567,212 as summarized below.
Service Metro Call
For Prqiects
Proc C Local
Return
Road Mitigation
Fees Total
Design Services $160,000 $69,929 $57,321 $227,250
Construction Contract $1,100,000 $430,071 $303,127 $1,833,198 Construction Contingency $250,000 $250,000
Construction Management $100,000 $75,290 $175,290
Construction Management
Contingency
$31,474 $31,474
Prqject Management $17,212 $32,788 $50,000
Total $1,317,212 $500,000 $750,000 $2,567,212
ALIGNMENT WITH COUNCIL GOALS: This Project meets the City Council's goal for "Continuing Infrastructure Improvements. "
1 50
ANALYSIS: The Project is in the Capital Improvement Program and was advertised for construction bids. Construction is planned to begin in April 2023 and is scheduled to be completion in six months. The Department of Public Works, Engineering Division, is in need of a construction management services consultant to oversee construction and inspection of the Project. A Request for Proposal was issued for construction management services, and Fountainhead was the highest ranked consultant. The proposed contract amount was negotiated from $272,640 to $175,290. Fee reductions were made to "right-size" the fee to the needs of the Project. The negotiated fee proposal of $175,290 is reasonable and within the acceptable industry standards for construction management services.
BACKGROUND: The Project is budgeted in the CIP. Improvements are planned from Tweedy Boulevard from Victoria Avenue to Atlantic Avenue. The improvements include installation of conduit, fiber optic cable, new cabinets and controllers, installation of video detection, and the rewiring of signalized.
The design phase is complete, and the project was advertised for construction bids. Construction is scheduled to begin in April 2023. Construction management and inspection services are required to manage the construction of the oversee construction.
On December 8, 2022, a Request for Proposal ("RFP") was released to over 20 qualified consulting firms. On January 10, 2023, the City received six (6) proposals from perspective consultants submitted to the City Clerk's Office. A panel comprised of three members (City Traffic Engineer, Electrical Maintenance Superintendent, and Principal Engineer from the City of Downey) reviewed and short-listed proposals and interviewed the top three consulting firms. This qualification-based selection process weighed several factors such as project manager and team qualifications, experience on similar projects and understanding of technical issues. Based on the criteria, Fountainhead received the highest ranking from the panel.
Ranking Consultant Fee Service Hours Negotiated Fee & Hours l Fountainhead $272,640 1,776 $1'75,290 & 1,110 Hours
2 KOA $172,580 1,198
3 GK & Associates $200,000 1,100
The proposal from Fountainhead was negotiated from $272,640 to $175,290. Further, their fees and service hours are reasonable as compared to the average of the proposals received which were $182,623 and 1,136 service hours. It is noted that the fee proposal is $2,710 higher than KOA's and the service hours are 88 hours less. However, professional services are procured based on qualifications of the proposed consultant team, not service fees. The professional service procurement process emphasizes qualifications as means to ensure projects are constructed responsibly in accordance with plans and inspections, and Fountainhead demonstrated to be the most qualified consultant. As an example, the project has extensive electrical work needed for the construction and synchronization of the traffic signals. Fountainhead is providing two electrical inspectors with extensive experience needed for the project whereas KOA offered an inspector with general civil experience.
2 51
Fountainhead provides the following benefits to the Project:
* Experienced Consulting Firm - Fountainhead is a Civil Engineering firm that specializes in the provision of construction management, construction inspection, plan review, and projectmanagement. FountainheadhassuccessfullydeliveredMyriadofprojectsforcities such as Whittier, Pico Rivera and Newport Beach.
* Qualified Staff - The selected construction manager is a registered Civil Engineer. He has more than 28 years of construction industry experience in the transportation field which includes work associated with major urban arterial improvements, capital improvement projects, and infrastructure and utilities projects. The construction inspector has over 30 years of experience as an Electrical/Senior Inspector for a wide range of projects, with significant amount of public works construction observation and special inspection experience.
* Negotiated Competitive Fees - Fountainhead submitted an original fee proposal of $272,640, which was negotiated to $175,290 and includes a total of 1,110 hours of service for the 5-month construction schedule.
The proposed Agreement offers the services needed for construction including administration, construction management, inspection, labor compliance, and utility coordination.
Construction is planned to start in April 2023 and is scheduled for completion in 100 working days, which is approximately five months.
ATTACHMENTS: A. Proposed Agreement and Exhibit A
B. Location Map
JL:lc
3 52
Attachment A
AGREEMENT FOR PROFESSIONAL SERVICES FOR
CONSTRUCTION MANAGEMENT ANI) 11NSPECiiON SERVICES FOR
THE TWEEDY BOULEVARD SIGNAL SYNCHRONIZATION
PROJECT, BETWEEN THE CITY OF SOUTH GATE
AND FOUNT AINHEAD CONSULTING CORPORATION
This Agreement for Professional Services for Construction Management and Inspection Services for the Tweedy Boulevard Signal Synchronization Project ("Agreement") is made and entered into on March 28, 2023, by and between the City of South Gate, a municipal corporation ("City"), and Fountainhead Consulting Corporation a California corporation ("Consultant"). The City and Consultant are sometimes hereina:[ter individually referred to as a "Party" and collectively as "Parties."
RECITALS
WHEREAS, City desires to retain a qualified provider for certain services relating to Construction Management and Inspection Services involving inventory and data collection of encroachment facilities in the public right-of-way; and WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.
NOW, THEREFORE, the Parties hereby agree as follows:
1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of One Hundred Seventy-Five Thousand Two Hundred Ninety Dollars ($175,290) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the City Manager or his/her designee.
2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.
5116863.1-L235.0 (Form Rev. 9/8/21)
53 Agreement for Professional Services
Fountainhead
2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.
2,3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.
3. TERM OF AGREEMENT. This Agreement is effective as of March 28, 2023, and will remain in effect through March 28, 2024, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.
4. CITY AGENT. The Assistant City Manager/Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.
5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement.
Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.
5.I Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage, or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.
6. GENERAL TERMS AJSJD CONDITIONS.
6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.
6.2 Termination for Cause.
6.2.1 City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
54 Agreement for Professional Services
Fountainhead
a. If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof, or b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.
6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.
6.2.3 If this Agreement is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.
6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.
6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.
6.4 Non-Discrimination.
6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are 55 Agreement for Professional Services
Fountainhead
employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age.
Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non- discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.
6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (l) day prior to beginning of performance under this Agreement:
6.5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.
6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers, and employees. c. Speci:ty its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon 56 Agreement for Professional Services
Fountainhead
thirty (30) days prior written notice to City of such cancellation or material change."
e. Cover the operations of Consultant pursuant to the terms of this Agreement.
6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.
6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles.
6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.
6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.
6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.
6.8.3 Business License Required. According to Title 2.08.40 of the South Gate 57 Agreement for Professional Services
Fountainhead
Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.
6.9 Consultant's Personnel.
6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.
6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.
6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.
6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.
6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.
6.11 Legal Construction.
6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.
6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the dra'fting party shall not be applicable to this Agreement. 58 Agreement for Professional Services
Fountainhead
6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.
6.12 Counterparts. This Agreement may be executed in counterparts, and as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.
6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub- consultants, and agents.
6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.
6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.
6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the 'future. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period 59 Agreement for Professional Services
Fountainhead
of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.
6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in :tull force without being impaired or invalidated in any way.
6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.
6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representattons to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.
6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:
TO CITY:
City of South Gate
Arturo Cervantes
Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: [email protected]
TEL: (323) 563-9567
WITH COURTESY COPY TO:
City Clerk's Office
Yodit Glaze
City Clerk
8650 California Avenue
South Gate, CA 90280
Email: [email protected]
TEL: (323) 563-9510
60 Agreement for Professional Services
Fountainhead
TO CONSULT ANT:
Michael Tahan, Vice President
Fountainhead Consulting Corporation
155 North Lake Avenue, suite 800
Pasadena, California 91101
Email: [email protected]
Tel: (909) 262-4770
6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.
6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.
6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.
7. EFFECTIVE DATE. The effective date of this Agreement is March 28, 2023, and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally.]
61 Agreement for Professional Services
Fountainhead
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.
CITY OF SOUTH GATE:
By:
Maria del Pilar Avalos, Mayor
Dated:
ATTEST:
BY:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
Raul F. Salinas, City Attorney
FOUNT AINHEAD CONSULTING CORPORATION:
BY:
Michael Tahan, Vice President
Dated:
62 EXHIBIT A
Proposal for
City of South Gate
o, 5 0 U 7 ,,
63 January 10, 2023
Attn: Arturo Cervantes, P.E.
Assistant City Manager /Direc(or of Public Works
City of South Gate
8650 California Avenue
South Gate, CA 90280
SUBJECT: Proposal for Construction Management and Inspection Services for the Tweedy Boulevard Signal Synchronization Project City Project No. 514-TRF
Dear Mr. Cervantes,
Fountainhead Consulting Corporation (Fountainhead) is pleased to offer our team of experts to perform Construction Management and Inspection Services to the City of South Gate for the above project. Our team will successfully deliver the City's project on-time and within budget. Fountainhead is a California Corporation and certified as a Disadvantage Business Enterprise (DBE No. 41892)/Small Business Enterprise and (SBE No. 1798909). Corporate office is located at 7950 Cherry Avenue, Suite 103, Fontana, California, 92336 and with a branch office in Pasadena California. Fountainhead is confident that the team (hat we are proposing is the most qualified team to provide Construction Management Services to the City of South Gate.
Ivan Benavidez, PE, our Construction Manager/Resident Engineer, offers the City of South Gate more (han 28 years of project and construction managemeni, civil engineering and consiruction inspection experience. Ivan is assigned to high-profile projects on which he administered contracts, supervised contractors and construction teams, responded to requests for information (RFIs), processed contract change orders, and performed cost estimating. His experience includes Contract Managerfor Caltrans District 7's On-Call Electrical Inspection Servioes forthe past six (6) years, Caltrans District 8's A&E Specialty and Electrical Construction Inspection services, Caltrans Districtl2's On-Call Construction & Elecirical Inspection Services, and City of Newport Beach's Park Avenue Bridge over the Grand Canal, City of Loma Linda, Mountain View Avenue Widening, City of El Segundo's Douglas Street Grade Separation, and City of Placentia's Bradford Avenue Pedestrian Overcrossing just to name just a few.
Jesse Vargas, Electrical/Construction Inspector, Mr. Vargas has more than 21 years of construc(ion experience which includes Electrical Construction; traffic signal inspection, NEMA Controller foundation and cabinet construction, Fiber Optics; CCTV; Communication; Utility Construction and Relocation; Power Application, Telephone Power Systems: Power Plants for Telecommunications: Audit for Telecom Plants; NEC and NFPA: Lighting and Power Distribution; and Power transmission lines. His experience includes but is not limited (o Caltrans District 7's On-Call Electrical Engineering Construction Inspection Services at Various LocaUon from Main Street Undercrossing to Imperial Highway Undercrossing, Caltrans District 8's On-Call Riverside and San Bernardino Road Projects Contracts, Joint Point of Entry I CHP Truck Weigh Station and Inspection Facility, Caltrans District 8, Orange County Transportation Authority's 1-5 HOV Improvement Project, and City of Santa Monica's Public Works Electrical Projects.
Gabriel Flores, Electrical/Construction Inspector, Mr. Flores is a Certified Electrician with 30 years + of experience. Areas of expertise include electrical inspection, construction inspection and quality assurance and quality control (QA/QC). He has delivered numerous projec(s, including irafflc signal inspection, NEMA controller foundation and cabinet construction, and programing, boring inspection, fiber optic cable and conduit construciion, fiber optic termination and testing and roadway construction inspection. His experience includes but is not limited to Caltrans Districtl2's On-Call Electrical Inspection Services, San Bernardino County Transportation Authority's US HWY 395 Widening, Caltrans District 7's 1-405 San Fernando Valley Improvement Project, San Bernardino County Transportation Authority; US HWY 395 Widening, and City or Santa Monica's Vatious Projects.
One characteristic of the Fountainhead approach will be to manage this construciion contract by example. Fountainhead will provide consiruction management sofiware known as "PROCORE" to facilitate communication and document RFI's, submittals, emails, etc... The software is user friendly, and training will be provided if needed. Fountainhead recognizes ihat firms don't deliver projects, people do! We have therefore assembled a team of highly qualified construction management professionals for this project that can capably represent you and fully coordinate, administer, and inspect this project in a flexible and cost effective manner. TABLE OF CONTENTS
We look forward to the next step in your selection process and ultimately providing consulting services to !he City of South Gate. Please feel free to contact Michael Tahan at (909) 262- 4770, or mtahanpfountainheadcorp.com should you have any questions.
Letter of Transmittal
Qualifications and Experience........,,.,..,...1
Organization Chart....,,,,...,.,,...,,.,.,......,.,,,.,3 Key Personnel.,.,,,,.,.,,.,,...,,,,...,,.....,..,..,.,..,3 References..,.,.....,..,,,....,.,.,.,,.,.,,....,.,,,.,.,,...9 Scope of Work & Project Approach..,.,,,.ll
64 City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 51 4-TRF
QUALIFICATION AND EXPERIENCE
Fountainhead Consulting Corporation (Fountainhead ) is a leading provider of core services specializing in project management, construction management, construction inspection, specialty inspection, project controls, document control, labor compliance, contraction administration and coordination services.
Fountainhead offers extensive experience in public works and construction projects,including, but not limited to, transportation/infrastructure including traffic signal, traffic control, fiber optic cable/conduit construction, boring inspection, NEMA controller foundation/cabinet construction and program, roadway construction inspection; street rehabilitations,intersections/ interchanges, various facilities, utilities upgrades. Fountainhead is your trusted partner of choice for all your project inspection and construction management needs. We aim to reduce your risk and develop your business through high quality services meeting defined standards and regulations.
4 a
I %!!
1Ii!l'i
e
I':1
?l@47q
M
*
Ifi
s
*: Co'pXttu6ti5q:fXOB,iggtm/eyitJ=; -,.:
- '- PrqgraB:i Ma'fflageme'rit ia}-'
j P:i'6%iaMa-nagerne'ant
'=h_ Construction Inspection _
-7 Staff,Aqgientatiqn., -
- jor6jeoIControls
- Clqimg Ai7a41ysis
-,_. Eleitrica3.'rnspectior'i -
= Utility'Ct'eimination,, - "
'- "Design-EQiii!d Support
-- LaborComplianae . -
7' U€ilityCoocdination ..' ,
- Roads/Streets {Intersections
- Freeways I Highways
- Rail l Transit Facilities
- Electrical/Utilities/Infrastructure
- Structures and Bridges
- Grade Separations
- Drainage Structures
- Commercial!Retail Buildings
- Utilities and Infrasti:ucture
- StormDrainslWaterWastewater
- Parks and Community Centers
- Commerical Development
Fountainhead's complete array of services provide our partners and clients with cost effective and efficient smvices and solutions to their project inspection and construction management requirements covering all aspects and phases of pre-construction, construction, and post-construction.
Experience You Can Count On
Fountainhead's team members offer more than 100 years of combine experience with Project/Construction management and inspection services for Capital Improvement Projects for public works, infrastructure, transportation, buildings, and utilities projects. Fountainhead's key personnel's Michael Tahan, CCM as Project Manager/Project Director,lvan Benavidez, PE, QSD/P as our Construction Manager/Resident Engineer, Jesse Vargas as Electrical/Construction Inspector, and Gabriel Flores, Electrical/Construction Inspector have managed multiple electrical and utility reconstruction projects similar to City South Gate's Tweedy Blvd. Signal Synchronization project that included.
Cor orate Address
7950 Cherry Avenue, Suite 103
Fontana, California 92336
Local Office
155 North Lake Avenue
Suite 800
Pasadena, California 91101
Sin le Point of Contact Information
Michael Tahan, MBA, CCM
Project Director
C: (909) 262-4770
mtahan fountainheadcor .com
CLIENTS INCLUDE
City of Whittier
City of Glendale
City of La Cariada Flintridge
City of Indio
City of Camarillo
City of Rialto
City of Riverside
City of Pico Rivera
Clty of Cemtos
City of Newport Beach
Clty of Anahelm
Clty of Irvlne
City of San Bernardino
& Clty of !'tlverslde
Caltrans Districts 7 8 & 12
* County of Orange
County of Los Angeles
County of Riverside
County of Venturai Imperial County
County of San Bernardino
Orange County Transpiration
Authority (OCTA)
Ontario International Airport
Authority (01AA)
Caltrans District 7 (07A4568), On-Call Electrical Engineering Construction Inspection. Fountainhead, as prime consultant, to is providing professional and technical services for electrical engineering construction inspection Services, on an "as-needed" basis to support Caltrans District 7 during the construction phase in the of proposed Caltrans transportation facilities throughout Los Angeles and Ventura Counties. Services include electrical engineering construction inspection, quantity calculations.
FOUNTAIN(ffi)I-IEAD 1
65 City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 51 4-TRF
* Caltrans District 7 (0745257), On-Call
Electrical Engineering Construction
Inspection. Fountainhead, as prime
consultant, to is providing professional and
technical services for electrical engineering
construction inspection Services, on an "as-
needed" basis to support Caltrans District 7
during the construction phase in the of
proposed Caltrans transportation facilities
throughout Los Angeles and Ventura
Counties. Services include, but not limited
to performing electrical engineering
construction inspection, quantity
calculations, and checking grade and
alignment.
* Caltrans District 7 (0743910),
Construction Engineering, Construction
Inspection Support Services for East and
West Regions of Los Angeles County.
Fountainhead provided on-call construction
engineering, construction inspection support
of lighting, traffic control, roadway signage,
installing and modifying Intelligent
Transportation Systems (ITS) elements,
upgrading safety devices.
Caltrans District 12 (Contract No. 12A1736), On-Call Construction Engineering, Construction Inspection, Critical Path Method (CPM) and Materials Sampling & Testing Services. Projects include inspection of roadway widening to improve channelization,improvements to drainage, grading, PCC/AC paving rehabilitation, on- and off-ramps, storm drains, dike repairs, ADA ramps, sidewalk and pedestrian facilities, roadway signage, installing and modifying Intelligent Transportation Systems (ITS) elements.
* Caltrans District 12 (Contract No. 1241589), On-Call Construction Engineering, Construction Inspection, Critical Path Method (CPM) and Materials Sampling & Testing Services. Fountainhead, as prime consultant is providing inspection of lighting, signage, traffic control, freeway lighting, pavement, on- and off-ramps, storm drains, dike repairs, ADA ramps, landscape, and irrigation.
* Los Angeles County Department of Public Works, On-Call Construction Inspection Services. Fountainhead as prime consultant is providing contract administration, construction managements, construction inspection, resident engineers, electrical inspection and specialty inspectors on various projects throughout Los Angeles County. * Caltrans District 8 (0842146), A&E Specialty & Electrical Construction Inspection. Ivan was responsible for clear and accurate deliverables, task orders, managing budgets, meetings, supervising, training and directing personnel, and assigning qualified staff for Electrical inspection of lighting, fiber optic communications, ramp metering, signalized intersections, weigh stations, water pump houses etc.... * Rancho Mission Viejo Development. As Project Manager since 20131van has been responsible for ensuring scheduling coordination for all utilities, construction projects and staffing assignments. Enforcing permit compliance for all phases of construction improvements, electrical inspection, contract administration, documentation, and scheduling analysis. This 20,000- acre development has a current schedule build out over the next 20 years. Current Project Cost: $500 Million.
Organizational Chart
Fountainhead will assist the City to successfully complete the Tweedy Boulevard Signal Synchronization project of signalized at 18intersections by providing construction engineering services that includes an experienced project team, electrical and roadway inspectors who are dedicated to providing quality services, and a commitment to serving our clients FOUNTAIN(ffi\l-IEAD 2
66 City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 514-TRF
effectively. Fountainhead has carefully selected talented professionals with extensive experience and knowledge to accomplish the City's construction management project
goals. The primary focus of our organization is two-fold:
"1. Provide high-quality construction inspection staff to the City in a timely manner
2. Ensure that the City is fully satisfied with our staffs performance.
Key Project Team
Fountainhead will assist the City of South Gate to
successfully complete the Construction Management and
Inspection Services for Tweedy Blvd. Signal Synchronization Project (City Project No. 514-TRF) that includes an
experienced project team, dedication to providing quality services, and a commitment to serving our clients effectively.
Our Project Director, Michael Tahan, CCM will be our
teams Point of Contact for the City of South Gate. Michael has selected key personal who will be the City's boots on the ground to represent City of South Gate interests. With a track record of completing cities project on budget, with no claims, and within schedule, we are confident the City of South Gate's Garfield Avenue Complete Street project will not be any different. He has managed Street Reconstruction projects for the City of Rialto, City of Redlands, City of Indio, City of Glendale, and City of Camarillo and has managed local projects for many clients including Counties of Los Angeles, Ventura, Orange, Riverside and San Bernardino; SBCTA, RCTD, Caltrans District 7, 8 and 12, and local Cities including Redlands, Rialto, Loma Linda, Indio, Glendale, Whittier, Camarillo, Anaheim, Carson, and Long Beach.
Ivan Benavidez, PE, our Construction Manager/Resident Engineer, offers the City of South Gate more than 28 years of project and construction management, civil engineering and construction inspection experience. Ivan is assigned to high-profile projects on which he administered contracts, supervised contractors and construction teams, responded to requests for information (RFIs), processed contract change orders, and performed cost estimating. His experience includes Contract Manager for Caltrans District 7's On-Call Electrical Inspection Services for the past six (6) years, Caltrans District 8's A&E Specialty and Electrical Construction Inspection services, Caltrans District l2's On-Call Construction & Electrical Inspection Services, and City of Newport Beach's Park Avenue Bridge over the Grand Canal, City of Loma Linda, Mountain View Avenue Widening, City of EI Segundo's Douglas Street Grade Separation, and City of Placentia's Bradford Avenue Pedestrian Overcrossing just to name just a few.
Jesse Vargas, Electrical/Construction Inspector, Mr. Vargas has more than 21 years of construction experience which includes Electrical Construction; traffic signal inspection, NEMA Controller foundation and cabinet construction, Fiber Optics; CCTV; Communication; Utility Construction and Relocation; Power Application, Telephone Power Systems: Power Plants for Telecommunications: Audit for Telecom Plants; NEC and NFPA; Lighting and Power Distribution; and Power transmission lines. His experience includes but is not limited to Caltrans District 7's On-Call Electrical Engineering Construction Inspection Services at Various Location from Main Street Undercrossing to Imperial Highway Undercrossing, Caltrans District 8's On-Call Riverside and San Bernardino Road Projects Contracts, Joint Point of Entry 1, CHP Truck Weigh Station and Inspection Facility, Caltrans District 8, Orange County Transportation Authority's 1-5 HOV Improvement Project, and City of Santa Monica's Public Works Electrical Projects.
Gabriel Flores, Electrical/Construction Inspector, Mr. Flores is a Certified Electrician with 30 years + of experience. Areas of expertise include electrical inspection, construction inspection and quality assurance and quality control (QA/QC). He has delivered numerous projects, including traffic signal inspection, NEMA controller foundation and cabinet construction, and programing, boring inspection, fiber optic cable and conduit construction, fiber optic termination and testing and roadway construction inspection. His experience includes but is not limited to Caltrans District 12's On-Call Electrical Inspection Services, San Bernardino County Transportation Authority's US HWY 395 Widening, Caltrans District 7's 1-405 San Fernando Valley Improvement Project, San Bernardino County Transportation Authority; US HWY 395 Widening, and City of Santq Monica's Various Projects. raoutsirais(j))i-ieao 3
67 City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 51 4-TRF
Key Team Member Resumes
MICHAEL TAHAN, CCM Project Director
EDUCATION
MBA, Business
Administration/
Management, California
State University, Fullerton,
CA
BA, Business Administration
Beirut University, Beirut,
Lebanon
REGISTRATION
Certified Construction
Manager, CCMI No. 4375
Michael Tahan has more than 24 years of program and project management, financial reviews, operations, administration, public relations and coordination experience. As a program and project manager, he has been responsible for project and quality control, contract administration, design management, consultant management, staffing, CPM scheduling, claims management, governmental relations, franchise fee review, waste hauler's review, verification, traffic analysis, source identification and coordination. He brings experience with various public works, transportation, facilities and infrastructure projects including highways, freeways, interchanges, bridges, roadways, utilities, community centers, parks, grade separations, solid waste, landfills, and airport projects.
Michael has managed Street Reconstruction Project projects for many clients including but not limited to the Cities of Rialto, Redlands, Loma Linda, Indio, Glendale, Whittier, Camarillo and completed projects for Anaheim, Carson, and Long Beach; Counties of San Bernardino, Riverside, Orange and Los Angeles; and various transportation agencies, including but not limited to SANBAG (now SBCTA), RCTD, Caltrans, Ontario Airport.
RELEV ANT EXPERIENCE
County of Los Angeles Public Works, As-Needed Services, Los Angeles, CA Project Manager responsible for managing construction inspection and resident engineering services on the $8.9 million Del Mar Avenue Bridge over Alhambra Wash Channel, $10 million New York Drive Reconstruction Project, $5 million Willowbrook Street Reconstruction Project, $4.3 Million Eastside Light Rail Bike Interface, and street and intersection improvements on Rowan Avenue at Eagle Street, Rowan Avenue at Hubbard Street, Woods Avenue at Hubbard Street, Woods Avenue at East 4th Street, and Woods Avenue at Eagle Street. Projects also included Poema Bridge, Buttes Tanks, Malibu Tanks, Topanga Oaks Tanks, Marina Pipeline, lO'h Street West Pipeline, 9th Street Bridge and Queensway Bridge projects. Project Cost: Various.
City of Rialto, On-Call Construction Management & Inspection Services, Rialto, CA Project Manager. Project Cost: Various.
City of Camarillo, Annual Resurfacing Project ST-5017, Camarillo, CA Project Manager responsible for managing inspectors, resident engineers, and various capital improvements the Street Reconstruction projects including, but not limited roadway and highway improvements, electrical and dry utilities relocation structures; landscaping and itrigation; traffic signals, streetlights upgrades; water and sewer systems improvements.
City of Indio, On-Call Construction Management & Inspection Services, Indio, CA Project Manager. Project Cost: Various.
Caltrans District 7, A&E Professional and Technical Construction Engineering & Critical Path Method, Los Angeles, CA Project Director. Project Cost: Various.
Caltrans District 8, A&E Professional and Technical Construction Engineering & Critical Path Method, San Bernardino and Riverside Counties, CA, Project Director. Project Cost: Various.
Riverside County Transportation Department, Clay Street Grade Separation, Jurupa Hills, CA Project Director: Provided construction management services for the $16 million grade separation for the existing at-grade crossing of Clay Street and the Union Pacific Railroad (UPRR), and construction of a parkway, eight retaining walls, UPRR bridge and several parking lots. Project Cost: $16 Million.
City of Carson, Wilmington and 1-405 Interchange Modification Project, Carson, CA Project Director responsible for providing management and resident engineering services for this interchange modification project. Work includes surveying the pavement, sidewalks, drainage facilities, traffic signals and retaining walls within the existing and acquired right of way. In addition to performing a constructability review, he was responsible for construction management and inspection. Project Cost: $24 Million.
rauxrxix(j!i-icho 4
68 City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 51 4-TRF
IVAN BENAVIDEZ, PE, QSD /QSP
Construction Manager/ Resident Engineer
EDUCATION
MS, Civil Engineering
Cal State University, Long
Beach
BS, Civil Engineering,
New Mexico State
University, NM
REGISTRATION
CA, Civil Engineer
No. C52076
RELEVANCE
* 28 Years of Civil
Engineering
Experience
* Program/Projects
Mgmt.
* Contract
Administration
@ CPM Scheduling
* Construction Phasing
* Private/Public
Developments
* Share Holders/
Agency Coordination
AWARDS / HONORS
Outstanding Construction
Manager, CMAA, 2004
Best Infrastructure Project
ofthe Year in ihe U'nited
States Under $IO Million,
CMAA, 2007
Bestlnfrastructure
Improvement Project,
ASCE, 2009
Ivan Benavidez, PE, has successfully led similar programs; and is familiar many other local agencies, developers, and state governing authorities. He brings more than 28 years' experience in the civil engineering industry including direct, award-winning experience as a project manager for multiple projects throughout Southern California. His experience includes program/project and construction management, public relations, and scheduling expertise. Mr. Benavidez has successfully delivered over $3 billion in capital improvement projects For various cities, counties, Caltrans, county departments of transportation, various transportation authorities, private developers, US Army Corps of Engineers, and the Naval Civil Engineering Corps where he spent 10 years with a Naval Seabee Construction Battalion. His program project management experience includes planning, permitting, design coordination, construction and traffic control activities. Furthermore, he has an in-depth understanding of how the various stakeholders must work together to deliver each project. Mr. Benavidez is a proactive manager who is driven by client satisfaction. He provides a cost-conscious approach combined with a strong technical expertise, management skills, and the ability to build consensus amongst stakeholders with competing interests to ensure project success.
RELEV ANT EXPERIENCE
Caltrans District 12 (12A1589), On-Call Construction CPM Analysis Services, Orange County, CA, Project Manager. Project Cost: $6 Million.
City of Newport Beach, Park Avenue Bridge over the Grand Canal, Newport Beach, CA Project Manager. Park Avenue Bridge over the Grand Canal connects Balboa Island and Little Balboa Island is to reconstruct because the existing bridge has experienced advanced deterioration and hap been determined to be functionally obsolete. Project Cost: $7 Million Caltrans D7 (07A3260 and 07A3261) On-Call Construction Engineering & CPM Analysis Services, Los Angeles, CA, Contract Manager. Responsible for clear and accurate deliverables, task orders, managing budgets, meetings, supervising, training and directing personnel, assigning qualified staff such as landscape, electrical, SWPPP inspectors, and CPM scheduling personnel, maintain quality control, managing sub-consultants, monitoring DBE's, and ensuring contract compliance. Project Cost: $12 Million.
Caltrans District 8 (08A1589), SR 215 0n-Call Construction Program/Project Management Services, Riverside, CA
Project Manager. Responsible for clear and accurate deliverables, task orders, managing budgets, meetings, supervising, training and directing personnel, assigning qualified program management sti and CPM scheduling personnel, maintain quality control, managing sub-consultants, monitoring DBE and ensuring contract compliance. Project Cost: $4 Million.
Caltrans District 8 (08A1589), On-Call Miscellaneous Services, San Bernardino/Riverside Project Manager. Responsible for clear and accurate deliverables, task orders, managing budgets, meetings, supervising, training and directing personnel, assigning qualified program management sti public relations personnel, traffic management personnel, and CPM scheduling personnel, maintain quality control, managing sub-consultants, monitoring DBE's, and ensuring contract compliance.
Project Cost: $8 Million.
City of Anaheim, Gene Autry Way (West)/Haster Street Widening, Anaheim, CA PM/ Resident Engineer. Project won ASCE's 2014 - Bridge Project of the Year.
Project Cost:116 Million.
FOUNTAIN(ffi)I-IEAD 5
69 City of South Gate
Construction Management & Inspection Services for the
Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 514-TRF
JESSEVARGAS
Electrical/ Construction Inspector
EDUCATION
Construction
Management, California
Polytechnic Extended
University
CERTIFICATIONS
CA, Certified General
Electrician, No."l10368
Mr. Vargas is a Certified Electrician with more than 21 years of experience in the construction industry. Jesse has expertise in inspection, transportation engineering and construction management. His experience includes traffic signal inspection, NEMA controller foundation and cabinet construction, and programing, boring inspection, fiber optic cable and conduit construction, fiber optic termination and testing and roadway construction inspection. His projects include technology and communications systems, lighting, roads, highways, rail and transit. Jesse has planned, organized and supervised public works and private construction projects from inception to completion. He was responsible for presenting bid packages and awarding contracts; coordinating personnel, materials and equipment; and interpreting and ensuring compliance with specifications.
In addition to designing and managing installations, Jesse liaised with vendors, subcontractors, contractors and government agencies; monitored safety and environmental quality control and read blueprints. He also installed and inspected high-mast lighting on freeways, traffic signals, streetlights, fiber-optic and telephone interconnect cables, closed-circuit television cameras, underground electrical systems electrical wiring and vehicle detection systems.
RELEVANT EXPERIENCE
Caltrans District 7 (07A4568), On-Call Electrical Engineering Construction Inspection Senices at Various Location from Main Street Undercrossing to Imperial Highway Undercrossing, Los Angeles, CA Electrical Inspector. Jesse is providing electrical inspection services under construction management support services contract for various projects. The work is comprised of electrical inspection, landscape inspection, SWPPP inspection and office engineering support to Caltrans District 7 throughout Los Angeles. Jesse is responsible for inspecting ramp metering system, CCTV, fiber optic, changeable message signs and electrical services controllers for various Caltrans projects. He also provides inspection for electrical wiring repairs, overhead and ground sign panels as well as other associated tasks. Cost: Various.
Caltrans District 8, On-Call Riverside and San Bernardino Road Projects Contracts 0841481, 08A176, 08A2146, 08A2586, Riverside and San Bernardino Counties, CA
Electrical Inspector. Jesse is providing electrical inspection services under construction management support services contract.
The work is comprised of electrical inspection, landscape inspection, SWPPP inspection and office engineering support to Caltrans District 8 throughout San Bernardino and Riverside counties. Jesse is responsible for inspecting ramp metering system, CCTV, fiber optic, changeable message signs and electrical services controllers for various Caltrans projects. He also provides inspection for electrical wiring repairs, overhead and ground sign panels as well as other associated tasks. Jesse provides as-needed support to Caltrans on various road and bridge projects throughout District 8, which encompasses Riverside and San Bernardino counties in Southern California. Project Cost: Various.
Joint Point of Entry 1, CHP Truck Weigh Station and Inspection Facility, Caltrans District 8 Electrical Inspector responsible for inspection of a variety of electrical inspection duties such as the following installations, high mast, canopy, parking lot, sign and highway lighting, WIM stations with piezoelectric and detector loop sensors, CCTV and fiber optic. Duties also included coordinating with electrical design and SCE for the installation of Type ffl CF service cabinets with step up and step-down transformers, building generator for a separately derived system, SCE manholes, SCE transformers and the Main distribution cabinet for the building.
Orange County Transportation Authority (OCTA), 1-5 HOV Improvement Project, San Juan Capistrano, CA Electrical Inspector. For this $44 million project, Jesse serves as Electrical Inspector for the OCTA 1-5 HOV improvement project from PCH to San Juan Creek Road, totaling 4.9 miles. Project Cost: $44 Million.
City of Santa Monica, Public Works Projects, Santa Monica, CA Electricallnspector. This involved the replacement ofstreetlights/luminaries and power service, the installation of 120-V multiple circuit wires and conduits, the installation of pull boxes, the installation and upgrading of service cabinets and the restoration of affected street and sidewalk surfaces. Project Cost: $5 Million. raouxraix(3@)i-icao 6
22- 70
City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. S I 4-TRF
GABRIEL FLORES
Electrical/ Construction Inspector
EDUCATION
Electrical Training Institute
Cer(ificate
-CERTIFICATIONS
CA, Electrician, No. C6680587
RELEV ANT EXPERIENCE
Mr. Flores is a Certified Electrician with 30 years + of experience. Areas of expertise include electrical inspection, construction inspection and quality assurance and quality control (QA/QC). He has delivered numerous projects, including roads and highways, bridges, airports, light rail, heavy rail, landscape, power distribution facilities, Port of Long Beach Electric Vehicle Charging Stations in conjunction with SCE oversight inspection.
His experience includes traffic signal inspection, NEMA controller foundation and cabinet construction, and programing, boring inspection, fiber optic cable and conduit construction, fiber optic termination and testing and roadway construction inspection.
Gabriel was responsible for inspecting electrical lighting, closed circuit television (CCTV) and ramp metering systems; traffic monitoring stations; traffic signals; street and highway safety lighting; fiber-optics; and electrical conduit systems. In addition to training apprentices on behalf of the International Brotherhood of Electrical Workers (IBEW) Local 11, and Caltrans employees, Gabriel is familiar with the followings: Caltrans Standard Plans and Specifications, City of Los Angles Standard Plans and Specifications, County of Los Angles Standard Plans and Specifications as well California Code of Regulations, National Electrical code as they relate to electrical requirements.
Caltrans District 12 (Contract No. 12A1736), On-Call Electrical Inspection Services, Orange County, CA Lead Electrical Inspector. Inspecting and monitoring of all fieldwork and progress of the contractor and subcontractor(s) as they installed and tested system equipment. Ensured all installations meet contract documents and adhere to Caltrans, City, State and Local applicable codes, Standard Plans and Specifications. Inspecting the traffic control operation, SWPPP Compliance, drainage, electrical installation of ramp metering, street lights, upgrade conduits, LED tunnel lighting, CCTV Cameras, and associate equipment, traffic loops and associated cabling, electrical cabinets, underground utility relocation, prepare monthly estimate, review Change Orders. Project Cost: Various.
San Bernardino County Transportation Authority, US HWY 395 Widening, Cities of Victorville & Adelanto, CA Lead Electrical Inspector. Gabriel's responsibility on the project includes the following: on-site operations coordination, facilitating decisions for installation, Traffic Signal, Hwy Lighting, payments, monthly progress payments. submittal review, RFI's contract change order review and coordination with other construction divisions within Caltrans and serving utility companies. Components of the work include the installation of underground electrical conduit by directional bore and or open trenching method, CIDH foundations for signals and lighting, utility coordination. Project Cost: Various.
Caltrans District 7, 1-405 San Fernando Valley Improvement Project SeniorElectrical Inspector. As a lead inspector, Gabriel was responsible for the following: on-site operations coordination, facilitating decisions for installation, traffic control, payments, contract change orders, monthly progress payments and coordination with other construction divisions within Caltrans. Components or the work include the installation or precast, pre- stressed concrete panels and a metal beam guard railing, traffic stripes, water retention basin (Austin vault), dowel bar installation, profile grinding, AC paving/grind and overlay and RSC slab replacement. Gabriel was also involved with electrical work comprising approval of equipment locations, installation of highway lighting, modify ramp meter installation, and modify traffic monitoring systems, and installation of MVDS systems.
City of Santa Monica, Various Projects, Santa Monica, CA Electrical Inspector. As Electrical Inspector for multiple City projects, Gabriel's duties included overseeing installation, providing construction management, interfacing with city officials, meeting delivery dates and planning and scheduling for multiple projects. Projects included 3rd Street Promenade Lighting, Downtown Signalization/Modification, Pio Boulevard Streetscape/Signalization, Olympic Boulevard Streetscape/Signalization, Pier Lighting Modifications, Parking Lot Lighting Projects (public libraries and beach parking lots), Street Lighting Conversion Projects (from series to multiple throughout the City of Santa Monica) and Santa Monica Airport Lighting. Project Cost: Various. raouxraixii-icao 7
71 City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Bouleyard Signal Synchronization Project City Project No. 51 4-TRF
Staff Experience, Academics, Credentials & Staff Availability Matrix Fountainhead is pleased to introduce our key personnel who will lead this project. Also identified are our support personnel with an overview of their qualifications. Education, similar project experience, and experience with state and federal guidelines and applicable professional credentials of proposed staff, along with identified licensed Professional Engineers in the State of California and corresponding licenses are provided in the table below. The table below also provide each staff members' availability to this project.
Michael Tahan, CCM
a Director
CA, Construction
, No. 4375
MBA /BA,
Business Admin. 24 Various
KEYSTAFF
Ivan Benavidez, PE, QSD/P
CM t RE
CA, Civil Eng.
No. C52076
MS,.Civil Eng.
BS, Civil Eng. 28 * * *
OCT A 1-405
DB 100%
Jesse Vargas
Electrical/Construction Insp.
CA, Electrical
No. E110368
Construction
Management 20 @ 01AA, On-Call 100%
Gabriel Flores
Electrical/Construction Insp.
CA Electrician, No.
C6680587
Electrical
Training Institute
30 @ * * Caltrans D7 100%
4,40ie ;jQj_rez, ' - ' - '
',Electrical7Con,stetictio?-1@sp; NABCE8 CertifieJ - ' g§,' 6ivj Eng.)a, 3O:. ' Q '; * I :' Calrr46s D7" a'TOOo/o
: eesar C@rdit. ' a" '
;E'lectiical 76j0structlon Irfsp.. '
IBEW Locgl Ufiion
.11 _" -'a
': Ir'taffic Signal '&'
Sfreet light:Qg,
32= plAA, On-Call , 'j Cm:Po
- R?Y Torr(i. i
"E!ectrical /.-Coi)Qtrucjiori frisp. '
H CA, El%,tiictat,
,: No. 66NOe;Y
Electrical - i,; -
rSWPPP = a
30 *' *'
C,-altrans G)6 IOO%
Nicok. Salem :
: D6c.a(,oritrolXLtiii;C6mp./OE'
:-aMBAi Bus. Adm.
" BA,-:ublic Rel. :=lEi LA Metto;,1-5 l.00'o:4
iS;ayi';4,':Laja@on, EIT iF)
' Doc. C6?trolfLabol; Coop./05'
'C4,,:'El"i "- .
!%'.':173209 ,
'BS, Civil Eng. " .6 *
La C4r)ada
- Flintciage,
Soundwalls Ill
" 100',/O
' (,16udia,Mijia.: ',,, .,..,y '-
' Pub_lic Relatior)s'/-QuQ$ti.- '
La Camadffl'
a ' IA .,a ', , 6'. l 1. _
a BS, Marketing f5 s
Flintr-iffigil'
SqurdW=l!s"(i'
jOO%
FOUNTAIN(ffi$)I-IEAD 8
24 72
City of South Gate
Construction Management & Inspection Services for the
Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 514-TRF
References
ON.CAtL-SPECIALTY
CONSTRUCTION
INSPECTION SERVICES
(08A2586 & 0843068)
Locatioii: San Bernardino &
Riverside Counties, CA
Masud Zahedi, PE
Contract %anager
Caltrans District 8
464 West 41h Street
San Bernardino, CA 92401
909.383.5952
[email protected]
I Location:.'LosAngeleJ' LOS4@!bi-,'(rA900l2
ETIWANDA CORRIDOR
IMPROVEMENTS
Owner: City of Rlalto
Location: Rialto, CA
YearCompleted: 11/2019-
06/2020
Project Cost: Various
Amparo Corona
Principle Budget Analyst
City of Rialto
150 South Palm Avenue
Rialto, California 92376
909.42i.7244
[email protected]
Fountainhead (acquired PPM Group) is
providing electrical and corlslruction
inspection-servlces including, but not
Ifmtied iC)4rafflC sigffals, streei lights, diy Michael Tahan. CCM ut:litjeS, asphalt concrete, grading, water Cesar Cerda systemsiandtraff'iccontrol. RayTorres
I-40 Corridor Improvements
1-15 from the San Diego to one mile
north of the SR-91 / 1-15 Interchange
.F-ountainbeaa is p4diffg,e%fp(iaf
ins(re,tt6ri far vatious roaaWaiy-and
q!,\@ly:ml4o.7m51y5t,!7tAq:7a!Jnd .> Jeslv'a":.aiasea;asidez.PE isqw%tt.is-iriiprovements.'on.variout Jesseo'aor":c':o'ezreprojectslt5.r.ougHout LO)) Mgeles,@pd' ffiffl
Fountainhead (acquired PPM Group) is
providing electncal/construction
inspectors on:
Riverside Avenue and Etiwanda
Avenue Traffic Signal Upgrade
Cactus Avenue and Etiwanda Avenue
Traffic Signal /Meter Systems
Spruce Avenue from Foothill
Boulevard to Grove Street
Michael Tahan, CCM
Cesar Cerda
Raymond Torres
rouxaraiw(@hcao
9 73
City of South Gate
Construction Management & Inspection Services for the
Construction of the Tweedy Boulevard Signal Syncmonization Prolect City Prolect No. 514-TRF
AS.NEEDED
CONSTRUCTION
INSPECTION
Owner: City of Indio
Location: Indio, CA
Year Completed:
07/2019-10/2020
Timothy T. Wassil, PE
Public Works Director
City of Indio
100 Civic Center Mall
Indio CA, 92201
760.391.4018
[email protected]
wal: andp.ridges.. Qale Avenue is also
Fountainhead (acquired PPM Group)
provided construction management,
electrical/construction inspection and
labor compllance services for various Michael Tahan. CCM projects, including, but not limited to: Cesar Cerda
ii Jackson Street Interconnect Electrical / Nicole Salem Traffic Signal
ii Jefferson Street/Ave 48 Rehabilitation
ii Avenue 42
F4ainhe:ad (fficquirgdlPPM <9Foup).is
providind cafr)plete on,6ffill constructiop;
l'qanageme,nt, electrical arid construction.
insp-et'ilo?i aijd rriatetiffiis"testing serVicej
onvarfops'projects.Proje$inqlQdep, . MichaelTahan,CCM
Ho6k Creek Road & hlospltal Road
ii RiVerside Road and other Roads
ON4CALL INSPECTION
SERVICES
Be'rnardino Depqjffi@y)t 61 Publia'Qor@B
Smi Eierria-rtfino. CA92415
i11202-' Cailos.Seanez@dpwisb6oi:iBty:c
ProjectCost:Various a O
rousraisii-icao 10
74 City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 514-TRF
SCOPE OF WORK AND PROJECT APPROACH
Project understanding
The City of South Gate is seeking a qualified consultant to provide Construction Management and Inspection Services for the Construction ofthe Tweedy Boulevard Signal Synchronization Project (City Project 514-TRF).
Services to be provided includes contract administration, construction management, inspection, utility coordination, labor compliance, public outreach, and project close-out services. All services are to be provided in accordance with the project documents, the Standard Specifications for Public Works Construction, 2018 Edition (Greenbook) and City of South of South Gate Standard Specification. The project limits are as from Firestone Boulevard to Jefferson Street.
The Project was advertised for construction in October 2022 and construction is expected to start in February 2023. One hundred (1 00) working days have been allocated to the construction including the procurement period for all the signal equipment and materials for the project. Project is approximately $1,800,000 funded with Los Angeles County Metropolitan Transportation Authority (LA Metro) Prop C Funds.
Eighteen (18) signalized intersections are to be interconnected and synchronized to increase traffic flow, as follows:
Fifteen (15) Modified Traffic Signals on Tweedy Blvd. from Truba Avenue to Atlantic Avenue with varying installation and removals. * An additional three (3) intersections including Alameda Street, Long Beach Blvd. and State Street are shared with the adjacent agencies. * TweedyBoulevardatAlamedaStreetissharedwiththeCityofLos Angeles and Tweedy Boulevard at Long Beach Boulevard and Tweedy Boulevard at State Street are shared with City of Lynwood. * Arterial streets that cross this route include Alameda Street, Long Beach Boulevard, State Street, California Avenue and Atlantic A venue. * The total length of the project is 2.7 miles.
The 18 Synchronized Communication Traffic Signals includes FO Conduit and Cable, CCTV Cable, Wireless Radio Cable, Ethernet Switches and other equipment. The ITS system is to provide system integration to the TMC at the City Yard.
The field work will consist of installation Traffic Signal Cabinets and Controllers, BBS, LED Signal and LED Countdown Pedestrian Heads and Modules, ADA Compliant PPB assemblies, Pressure Pads, Vehicle Detection, LED Luminaires and 11SNS, Traffic Signal Conduit and Pull Boxes, Traffic Signal Conductors and SMFO Cable, and deployment of Intelligent Transportation System (ITS) technologies to ensure the coordinated timing remains robust and responsive to actual traffic conditions.
Project will result in an overall improvement in mobility in the region, which in turn will reduce costs associated with moving people and goods, pollution, and other congestion-related factors. r-ousraix(@)i-icao 11
2';' 75
City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 514-TRF
Technical Understanding
Fountainhead provides the City of South Gate with exceptional working knowledge and over 90 p1us years of combined experience to Electrical Highway transportation industry adding former trade school instructors and Caltrans field training instructors to the list. Fountainhead has extensive work experience and knowledge with regards to ITS projects, Modify signal and lighting, synchronization of traffic signals, modification to ADA curb ramps Utility coordination and Roadway Inspection.
Fountainhead's electrical inspectors will conduct and coordinate with all serving utility companies associated with project to address the following:
utility power pole relocates, meeting with SCE planners/underground inspector, verify proposed service locations and obtain new electrical service drawings. Fountainhead will coordinate with pipelines owners to ensure all aspects are being met.
Prior to Work Begins: Fountainhead inspectors will conduct a constructability review, will survey project site locations, document by photographs and off sets if applicable any unusual above ground apparatus that may cause a delay, provide solutions to conflicts in timely manner.
Inspectors will verify all submittals have been approved and ready for installation. IE, conduit, pull boxes, concrete mix design, Asphalt, rebar cages, conductors, signal gear, controllers, new signal poles service pedestals., fiber optic cables (test reports when cable has arrived, approved pulling plan and after installation tests) Fountainhead inspectors provide exceptional ITS experience and knowledge of work, from onsite testing, to cable installations, splicing and integration.
During the Work: Inspectors' face challenges such as pedestrians, heavy traffic and time constraints that require full attention. Inspectors will ensure that all aspects of public safety is met, and traffic control devices are set and properly located ensuring a safe passage through the construction zone.
While new traffic signal foundations, conduit, pull boxes, signal standards are being erected, curb ramps and center median modifications, inspectors will ensure a safe passage for all pedestrians, if a safe passage is not permissible, sidewalk signs will be posted along the route allowing enough warning to cross at other nearby crosswalks. By attending weekly meetings with the contractor Fountainhead will address public safety issues, have a contingency plan in place and request the contractor accurate plan and schedule. Where signal standards are to be installed in conjunction with new ADA curb ramps. Fountainhead will verify with the contractor exact locations PPB in relationship to crosswalk, ensuring ADA met and sidewalk is within specifications.
Lane closed during the work shall be limited to 9AM -3PM. During this time contractor will be performing following, potholing utilities, directional bore, AC restoration, modifications to curb ramps. Inspectors will be monitoring the work along with traffic ensuring a safe passage is permissible.
Post Construction: Inspectors will conduct final inspections once notified of substantial completion. Fountainhead inspectors will generate notice of corrections list using Caltrans Electrical inspection check list, cable verification work sheet, link loss work sheet for fiber optic system, ensuring contract compliance.
r-ouxraix(@)i-icao 12
76 City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Bouleyard Signal Synchronization Project City Project No. 514-TRF
SummaiyTaskApproach forthe First 30, 60 and 90 days
30 Days
* MeetwiththeCitytogainanunderstandingoftheCity'sdesignatedprojectmanager'sexpectations Establish a protocoJ for communication via email, phone and in person meetings to occur between the City staff, the Fountainhead team and other stakeholders Establish FTP or SharePoint site for all project files * Review a'll contract documents including plans, specifications, permits and u!itity agreements Review project funding requirements and establish communication with the Caltrans Locat Assistance District Engineer Perform constructability reviews * Deliver:theconstructabilityreviewreporttotheCity
60 Days
* AssisttheCitythroughoutthebiddingprocessfromthepre-bidmeetingtotheawardofthecontractCoordinate and arrange a project kick-off meeting
* Coordinate meetings with the utility company representatives Distribute project plans and specifications to all stakeholders
90 Days
* Review contractor's baseline schedule
* Integratethirdparty(utilitycompany)schedulesintothe-baselinescheduleCoordinateandarrangeapre- construction conference
Video and photograph pre-construction conditions of the project site and haul routes Review initial submittals, SWPP, temporaiy support systems and DRB notifications
30 Days The first 30 days of this project will be critical in establishing relationships with the City, utility companies and other stakeholders. The largest deliverable will be a constructability review. In addition to performing and delivering a constructability review, our team will meet with all necessary parties to establish a communication plan and gain a further understanding of what the most important aspects of this project are to help facilitate successful project completion. Throughout the first 30 days, we will also review the necessary contract documents including standards, regulatory and funding requirements as well as permitting challenges that could impact the project schedule.lvan Benavidez, PE, our proposed Construction Manager/Resident Engineer will make certain that the city is well informed of our findings and what to expect in the next phases. 60 Days Throughout the next 30 days, our project team will continue to engage in meetings and communication with the City to assist with the pre-bid construction tasks including arranging pre-bid meetings, addressing questions from contractors regarding the pre-bid documents and issuing possible addenda. In addition to assisting with the pre- bid process our team will also maintain involvement through the bid opening and post-bid construction services. After reviewing and analyzing the bids for accuracy and identifying the strongest candidates, our team will make a recommendation to the City for the award of the contract. Once the contract has been awarded, we will arrange a project kick off meeting with the City staff and all other project team members to discuss the constructability review findings as well as any other challenges that we believe the project may face. At this meeting we will address and highlight the project's design features, milestones, activities, challenges, restrictions, responsibilities for each phase of construction and solutions forpotential issues.
90Days Inthenext30days,ourtaskapproachwillincludethereviewofthecontractor'sbaselineschedule,apre- construction meeting and other administrative efforts to see that the construction phase can begin on schedule. Our scheduler will confirm the contractor's schedule logistics as well as address the feasibility of the schedule so that our team can make informed suggestions to the City to remedy any schedule discrepancies. After the feasibility and raouryraix(jli-icxo 13
2'F 77
City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 514-TRF
validity of the baseline schedule is confirmed, we will coordinate multiple third-party schedules and integrate them into the contractor's baseline. Ivan will arrange a pre-construction conference with all project parties and stakeholders to reiterate communication protocols, define the roles and responsibilities for all stakeholders and to highlight important issues and key factors necessary to make this project a success. At the meeting, Ivan will review the contract, pertinent sections of the plans as well as specifications and permits to help coordinate the City, contractors, consultants and stakeholders in attendance at the meeting. Our team will also record the meeting minutes and distribute to all parties. We will take photos and video of the project site and surrounding streets including haul routes and staging areas prior to the start of construction and notice to proceed. Ivan will review and approve the contractors' early submittals including SWPPP.
Potential Issue/Solutions
The Fountainhead Team understands the traffic signal improvements on Tweedy Project from Firestone Boulevard to Jefferson Street requires a construction specialist that effectively communicates critical information, focuses on quality and assures compliance with regulatory requirements. To assure the City of an effectively managed project, we have identified the following four key iSSues that will be the core of our project approach:
I
i
a
@
ig
!!I
v€
*
!
n
*
J%z f §
II
IS
J
II! l;
S
I
pII!!%"Ii
'i
vll=iri'l*affi.aii
==P
14i45
iff
A
II
j
i%
>l
#l
=i!'!N
1. TweedyBlvd./TrubaAvenue
.,, _ -_ _ _ . _ . _ _ _ .. . . ., . l _ _ _ :i,
Traffic and Parking - Traffic is
constant and heavy, Contractor will
have to take this into consideration
to minimize traffic congestion. New
Fiber Optic Conduit will be Installed
at this location
2. TweedyBlvd/StamordAvenue
' Remove exiQti?0'Whiq$e ffiad
' Mlodiiles, Install NeW T2" LED .
Vehicle Head M6dules, Protec€,!n :'
o Place.Egisting Housing. Remove-"
: bxisting4.edestrian Signal"
Modu%e,p,, Install N= Countdown
:' Pedestr:ian Signal Madulgs, Protect
-, in Place Existingledeqtrtan
. Housing. Remoye Existing- '
:. Pedestrian f"'usti Button "',' - ','
Assemblies, Install NeiADA '
_Hedestrian Push EJGftonAssembly.:
'..FtgnisJ""andlnst4-flNewTypeQ '.'
Cabinet witti Batteiy Back-UpJ4 '
' ISlew Econolite Cobalt ATC =.' .
:;Conir5'iler; New Conductors to be
"lnstatled in-Both' New.a6a Exis'ting :'
',Coi:iduit. Install:New Loop Siubouts
,and Loops, Install New LED'llSNS.
3. Tweedy Blvd/Victoria Avenue
4. Tweedy Blvd/California Avenue
5. Tweedy Blvd/San Carlos Avenue
3. Tweedy Blvd/San Juan Avenue
7. Tweedy Blvd/San Miguel-Avenue
'1. TweedyBlvd/OtisStreet '
9. TweedyBlvd//McNerneyAvenue
50. TweedyBlvd/AlexanderAvenue
3-1. Tweedy Blvd/Hunt Avenue
12. Tweedy Blvd/Hildreth Avenue
13. Tweedy Blvd/Orange Avenue
14. T Tweedy Blvd//Pinehurst Avenue
15. Tweedy Blvd/Atlantic Avenue
16. Tweedy Blvd/Alameda Street
i7. Tweedy Blvd/Long Beach Blvd
'18. State Street
FOUNTAIN(?I-IEA[) 14
JO 78
City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Proiect City Project No. 51 4-TRF
Project Approach/Scope of Services
Fountainhead will assist the City by providing staff assistance and technical expertise to manage the construction pre-construction, and post construction phases of the project and administer the construction contract. The Consultant's services shall generally include, but are not limited to, administration of the construction contract, coordination of the activities ofthe contractor with the services of the project design engineer, different utility companies, performance of quality assurance inspections and management of independent quality assurance testing, preparation of daily construction reports, communication between the contractor and all other project participants, processing, collecting and maintaining of project communications and records, reviewing and recommending of contractor progress payments, processing of change order requests, implementing and processing change orders, and providing public outreach services during the course of construction. The contract will be administered in accordance with Caltrans Local assistance Procedures Manual, City's Standard Plans & Specifications for Public Works Construction (Green book), ANSI/NEMA standards, FHWA, Caltrans guidelines and latest practices, regulations, policies, procedures, manuals, and standard specifications as appropriate.
Key Areas of Reporting
Our commitment is to satisfy the resource agencies with our monitoring and reporting efforts over the life of the project. Under the direction of the City's project manager, we anticipate reporting in six key areas: progress, schedule, cost, safety and quality and community interaction. We will continually track, monitor and report as required, but also provide a detailed and accurate monthly project status report. Progress Reporting and Daily Reports. Project inspectors will be required to complete daily inspector reports (DIRs) within a 24-hour period of witnessing the work performed. These DIRs will include field activities, tracked by contract bid Item, labor and equipment, a narrative of the work and related photographs. Each report will be signed by the inspectors and then reviewed and signed by the construction manager. The CM will provide the City with weekly progress reports and a formal monthly report of worked progressed, budgets, time status and any issues encountered.
Issue management is the natural result of our on-going project surveillance activities. Ourinspectors will meet with the contractor daily to seek out issues and help resolve them. All issues will be tracked through our Oracle/Primavera project controls system (or other system specified by the City). Retrieving project documents related to a specific issue will be critical to keeping the City informed. All concerns will be evaluated and resolved at the lowest level possible to help minimize claims. These issues will become the backbone of our weekly job site construction meeting.
FOUNTAIN(ffi)I-IEAD 15
3/ 79
City of South Gate
Construction Management & Inspection Services for the
Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 51 4-TRF
Stormwater: Ivan will assist the City in filing all Notice of Intent (NOI) and Notice of Termination (NOT) for the project on the California State Water Resources Control Board S.M.A.R.T.S. website, as well as preparing and helping to file the required annual reports. Ivan will review and comment on the Contractor's SWPPP document to ensure compliance with the Statewide General Permit; Our team will review installation and maintenance of BMPs, prepare weekly stormwater inspection reports, ensure testing-if required- is completed and ensure compliance with the SWPPP document. Upon the contractor's notice to proceed, the Fountainhead team will verify the contractor has complied with all requirements necessary to begin the project and that all permits are in order. We will obtain copies of all relevant project permits and ensure project compliance throughout the life of the project including environmental permits, resource agency permits, CEQA documents, NEPA documents, CDP, and City issued permits. Ivan will work with the contractor to ensure necessary construction permits are in place, including WDID, encroachment permits, grading permits.
Progress Reporting and Daily Reports. Project inspectors will be required to complete daily inspector reports (DIRs) within a 24-hour period of witnessing the work performed. These DIRs will include field activities, tracked by contract bid Item, labor and equipment, a narrative of the work and related photographs. Each report will be signed by the inspectors and then reviewed and signed by the Construction manager. The CM will provide the City with weekly progress reports and a formal monthly report of worked progressed, budgets, time status and any issues encountered. Issue management is the natural result of our on-going project surveillance activities. Our inspectors will meet with the contractor daily to seek out issues and help resolve them. All issues will be tracked through our Oracle/Primavera project controls system (or other system specified by the County). Retrieving project documents related to a specific issue will be critical to keeping the County informed. All concerns will be evaluated and resolved at the lowest level possible to help minimize claims. These issues will become the backbone of our weekly job site construction meeting.
Schedule
Schedule control is a proactive and ongoing activity that begins with the baseline schedule. Fountainhead utilizes several different scheduling techniques to not only monitor the contractor's progress, but to also mitigate claims and determine the merit or time extensions. Discussed below are several risk-minimizing tools we utilize for schedule control.
Review of Contractor's 3-Week Look Ahead Schedule: The 3- week look ahead schedule provided by the contractor is the source of the Actual Start and Actual Finish dates in the monthly update per the specifications. This schedule is used to verify-via job walk-that progress being shown on the weekly schedule is actually occurring. Our Office Engineer reviews the contractor's 3-week look ahead to determine whether the contractor is working his plan, is out of sequence, hasn't started, or isn't finishing activities on time. We prepare a written report complete with an analysis of the construction progress, deviations or potential deviations that may affect the critical path, as well as the less obvious issues like project adjacencies. The observations are discussed at each Weekly Progress Meeting.
The Contractor's baseline construction schedule is reviewed for compliance to contract requirements. We review the monthly updates for compliance with the contract. Based upon the Contractor's weekly schedule, submittals, raouxraix(j[i-icao 16
JZ 80
City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 514-TRF
observations of our project team, as well as other sources of project information, we verify actual activity dates and the remaining durations in the updates. We also review and analyze the forecasts of work force, equipment, and material resources, and cash flow projections. We identify modifications and variations from the last approved schedule (logic, activities, durations, etc.) via Digger, and prepare written comments and recommendations based on the schedule update analysis.
Cost Control Methods. The ultimate responsibility for cost control rests with our Construction Manager/Resident Engineer, Ivan. In the beginning of the project, we will meet with the City's proiect manager to review our draft resource loaded CPM schedule of services to make sure our timelines and costs will meet the City's expectations. Our construction services cost will be outlined and monitored on a bi-weekly basis. Timesheets and field expenses will be collected weekly. Activity reports, costs and any deviation reports will be generated for the managers and the City's review on monthly basis or as-needed. We will constantly monitor our planned resource loaded CPM schedule of services to make certain that it is realistic, and it is line with the contractor's planned operations and workload. We will focus on the progress ofwork, observe the trends, and identify the possible problem areas. Ifthe contractor operation is behind schedule, we can identify the cause and recommend solutions for recovering lost time. Our proactive stance serves as a deterrent against abuses to the project schedule by the contractor. Our methodology for cost control will be outlined in documentation provided by our construction manager. We have developed checklists for reviewing contractor-submitted baseline schedules and schedule updates so that all relevant aspects of the contractor's schedule are reviewed. The methodology is comprehensive and, at a minimum, includes implementation of:
Help ensure all team members are intimately familiar with contract schedule Clearly assign responsibilities for updating and correlating schedule status with contractor activities
Prepare weekly updates of the as-built schedule
Compare as-built schedule vs. planned schedule on a weekly basis and identify and discuss any potential problem areas with the contractor and the city project manager
Look for causes of delay and implement correction plans Consider schedule ramifications when contemplating change orders Construction Manager will incorporate contract change orders time impacts into the schedule
Analyze potential claim impacts to the projects schedule Construction Manager will actively look for schedule revisions that would save construction time and mitigate change orders or notice of potential claim
Safety Management. The Fountainhead team will review the contractor's Safety Plan and 11PP for compliance with Cal-OSHA and City of South Gate Safety Program requirements. While the contractor has sole responsibility for compliance with safety requirements, we will monitor the contractor's compliance during construction activities and also any reports generated through the natural progression of the project. Any observance of deficiencies in safe practices will result in a request for immediate remediation and a report to the City and the contractor. All our team members have received extensive safety training and are familiar with the construction safety orders, and live vehicular traffic. Additionally, our team will monitor communication plans, emergency action plans, job hazard analysis, incident and inquiry reports and monthly safety reports. We will conduct weekly tailgate safety meetings and attend the contractor's scheduled safety meetings. Our efforts will focus on prevention to make sure we maintain a safe work site for the contractor, subcontractors, inspectors, field personnel, visiting Authority staff and the public at large.
raouxar,xix(@)i-icao 17
33 81
City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 514-TRF
.+'--.asl- -
Document Control. Managing information is more than just tracking project information. Timely capture of project information and providing a framework that promotes retrieve ability is crucial to keeping a project on track. We use Oracle/Primavera CM soffware as the foundation for all our document control and distribution activities. Our document management also includes forms and reporting format as requested by the City. Every item in the database will be assigned a response date and responsible person; and it will be filed in accordance with the approved Construction Manual. Additionally, we will initiate a system that verifies our compliance with the CM/PM requirements and streamlines the turnover process at the end of the project. All filing will be in accordance with Caltrans " Project Development Uniform File System". Progress Payments. Ivan and the project inspectors will independently verify the contractor progress against schedule and budgeted work. In some instances, this will include theoretical calculation of quantities as well as direct field measurement of contract item work to support an auditable monthly partial progress payment authorization. Over payment based on future estimates of work will not be allowed. Payments will be traceable to a checked source document field measured or calculated on quantity sheets that reflect completed work.
Change Management. Requested changes must be reviewed and evaluated for merit. Our review will also assess the impacts to project schedule and budget (independent cost estimates or ICEs) and we will advise the City with a recommendation offindings. On conceptual approval as to merit, we will negotiate these changes with the contractor and submit these negotiated change requests to the City's PM for concurrence approval. Recommendations regarding CCO cost, and schedule impacts will be based on independent cost estimates developed concurrently with the contractor's request and will include a record of negotiations. This may also include a schedule fragment analysis using Primavera P6 and 'Digger' programs to manage progress recovery associated with the requested change.
Utility Coordination. Utilities that normally impact a project include overhead electrical lines, overhead communication lines, underground natural gas lines, underground communication lines, drainage relocations and underground sewer and water lines. The contractor must be aware of the utility lines that are immediately adjacent to the proposed project. These utility lines may have low tolerance of soil movement during excavation. The contractor must notify and coordinate with Underground Services Alert (USA) and obtain all available as-built utility plans before any proposed earthwork. All active or inactive utilities within the construction limits should be identified for relocation, abandonment, or protection prior to grading.
Approach to Managing Resources
The overall resource managing is continuously monitored by our Construction Manager/Resident Engineer.lvan will review monthly the progress of work to make sure it is not lagging from the CMP schedule, if any slippages he will request immediate action by the contractor to provide solutions. Ivan will monitor the contract budget making sure no over spending or out of line spending. Making sure the contract items are not being exceeded. Ivan will also be monitoring the CM budget making sure we are not parking staff when not needed and will make sure our expenditures line up with the proposed budget. Likewise, Ivan will be monitoring our subs charges to make sure they also line up with the proposed budget.
rouxrais(j%cao 18
M 82
c
z
m
# !l a ff a * )I a I
4f TiiuFi 7J
I a UtiliiePMWebSi+!twati : ,%mideAlatenalQu.il:ty
' Milnilli}Pli'lj!(l".i% Allllf:lnleTl!lJq
'Prtirs;(hangeDrdei;
u"h"C"'o"""""n @ plepJR%e:I}'lndMnnihl'(
' W'i'l)peimnsundlao'i'r PiogiesiRtponiwlih
c""p"J'(' ,Pliiiiogi.iphi:inilSubmiii+i
* !Yep.iielmpeitioiiDihiiei ilieOieni ,
!fll(ei('MQnlfl!jE)lifftllM ' (V31lLllt'CtTnlQ(1117')((l'il a RmeiandAppiove(PMand tlne(omm,da"d'("'np'C'lplalW(lTKandMJk€_,Monthlyllpdates ' * (ounlinatihnmthRialioand ' P'e'!"'Q""""yR"""' i
imlilVmAgen(let " Piiivide(l.iuniManigembiii, ,
* €oenlinatiMwithAilj;itent ' A"a'V"'("a'm'n"!"m="a '
l'iojttii Attiont
l pi6v:aewniiennixunicni.iiim
' o"h"" "m'!)'P""'W'ra"' lndi(.llillg(illiT6illiall(ell'llll iS"b"n""" Piop'ttRt'quiipmbnti h M.iiiii;imPublkAwxiineii:ind , .ile,;ewpnl;li(1(,@,1,(11111(;)1 o"'e'(hs"'(e" RepiTtS,PlilnliSpetiTl(aTiiilll
' tilfflnlaliiPll11V(tDu(iitffentJlmn .indWlll!ingS(hediililtgl ' j ' )AonilutandPiixesiRfli ' a !hltdP,iriyStakdhi,I&ti -
a Muiiitiii,Ileview,+indProteii (rianlinatiur. '
Subniitta+i a iniplcnientPioistM.inii.il
i , Sy,,Cm,,,,,gut,iln in(unlun(llrtllWtlliihrlil{lliiai€tiniuuitioii Maniial o P(epaTcdPfoje(f€Oll}lfU(linil" , 4,iy(ili;iQnl,,(1,,1'<1,;,14( I (Ol1Biimii'l6. .Handlliig.indTraffit(iinltlilPl.im
* Re+i;'W.AppluveiJndMTntilnt n k+aiiiiotCunii.itim'iDaily I SWPPP 'Pi(iqtcii
' PtoVi(JegllljJVRk'r'ind * pioViileP/ojett(oOidmallQli3nd P!ytaiigipphit()otuiiieiil.i!inn pf,.paie(,i,eipnn4entl. ' a (oni!uit Weekly Mceliiig'ivilh ' € p:<paiePunth liii( Giniiai(et;iniiRi,illii , P,epJle<;,l,hg,nsl,ng
' ObieivetTfv(li.i((h.ipgcil EtTiti+aling
c"nd""""'jMa' ! .P4ephieOuiility(:i}tulaliimandRe<omniendhliiini - (11:IidinaleandPiiipfllePlllili: a up{'ii'::'t"i0".i'l"ln'i'p'e"('lail'l'll'alid , inliii.n;aliunNiiGilettehwilh 7(l.Be(umn,e,1;!;t,n,
Puhlttln+riimatinn0ffiter . - - . . '-.._ ..,
a .Cnordni;iit'Maiiiii:ilsTbsiingOvaileily '
@ Cooiilma!eandM:iki . a Coutdin.ileandNetlnrm0ualitv
R,on,me,,1,li,n,eqa,,l1nq5l,,, Aiiut.inieConiuutt:iinSutreyi 0iiwingi ii :€o:itdin.iidnvittiniiienial
" (uniitm(ompii.inii:wiih.iu k"'n""""l
Rcgul;ltulyAgint}permitianll ' A%nilo(OA/i)(piOqtJfii .
EnVnunmenl.ilAllligalltinS * RivielvPrn)ifti'(Sl.iffing%edi a PtovmeO&eEngbietiimjt 4ndA41iiirAttbtdinly
btmintttiatmiiSeivitei * >i5giiiiaielinieEiienuoj+'i'l+iin He(ell.li)
ON BOARD
lVii)cnT.Phiiliisj
R.inil!)ill'i
0ivilight
lllllllilRl'AlJltllJll"Ri;lHil iltAllllttlV.ll
(iinii+tsSyiipmt
ImlialePiiiilit Aivtitncii IIIIJ
(luiit'xli5tivitci
(tA(1111tlil,In HtlWline5thetllllc i(PMI
Ifv:p (nnfiini P.iitntnn:lanil
Cumiiioiiit.iiiunBetwiicnP.nnci
anaPetinilt
l rl
;ill filiiig.iii:m.'l'e+niit Requiid:ncnti
it lnnili'niint;i €l.iimiPiiavi'iiitin
l'iogiiim
JnJTliiTlit(lilittlllPI.illisuhliilllUfb'l
llie(unlTat!ot
(olllJll1Jtrilllil Ai'iiit file(lltlllJ(llii
fnltll;ltfinl@nlPlllllillillld;lili'lhel
Tf(hlli(Jl[Vdlulllnn Ill((111flffi(lliill
BiilDotumeiili
Cfi ;
PlaniandSubmilioRialto
, AiiisiRtalioinAnalyiitaiid
SettlementtiTAny)iwes
€omplele(onttatt(lose-
Oul,jltlu(IiilgAdiUflmenlt,
iinalbiimalei.and Reliefor
A!iimenanv
(omtriitllon(IaimsAnaljskaiid
(iiigaiignSuppan
€timplle!letaidDrawmg
Infoim.illon
Eslablirliand Reoimmiind
SuliitamiaRiimpleiim+
LaJbliih. )AmiiknandCloie
puntbisinetm
Piepaielinal ReponiandMakt
'ReiommendaiionsfarFinal
(onlpl(ilion
Patkage(oniiaelo<umenis
andSubmitmCity olRi,iltc
Submkaose-Out(kimmtt
o
o
nn
o;" A, '2,
Tlj6
o
o
c's
$U
t+
tti
83 City of South Gate
Construction Management & Inspection Services for the Construction of the Tweedy Boulevard Signal Synchronization Project City Project No. 514-TRF
Resource Allocation/Schedule
FOUNTAIN(ffi)€-€EA[)
84 85
EXHIBIT A
CITY OF SOUTH GATE
FEE PROPOSAL FOR
CONSTRUCTION OF TWEEDY BOULEVARD SIGNAL SYNCHROIZATION PROJECT CITY PROJECT N0. 514-TRF
Task/Classification
Hourly
Rate
Pre-
Construction
Phase
Construction
Phase
Post
Construction
Phase
Total
Hours
Total Cost
Prqject Manager $215.00 4 30 4 38 $8,170.00
Construction
Management/RE $215.00 16 148 16 180 $38,700.00
Construction
Observation $145.00 800 800 $116,000.00
Office
Engineer/Labor
Coinpliance
$135.00 6 80 6 92 $12,420.00
TOTAL $175,290.00
THIS IS NOT TO EXCEED FEE IS BASED ON ONE HUNDRED 100 WORKING DAYS.
PUBLIC WORKS
OBSERVER SHALL BE PROVIDED FOR THE ENTIRE 100 WORKING DAY PERIOD. ADDITIONAL
SERVICES NEEDED BEYOND THE CONTRACT SPECIFIED SHALL REQUIRE PRIOR APPROV AL FROM THE CITY. NO LUMP SUM FEES WILL BE ACCEPTED. ff 86
STREET DmECTORY
Cffl OF SOUTH GATE
SEPTEMBER 2019
AREA OF (Tff = 7.49 SQ. s
t:o
87 CITYMANAGER'SOFflCE
MAR 21 2023
Item No. 4
City of South Gate
CITY COUNCIL
AGENDA BT[LL
For the egular Meeting of: March 28, 2023
SUBJECT: AMENDMENT N0. 1 TO CONTRACT N0. 2020-53-CC FOR THE
MANAGEMENT SERVICES OF THE INDUSTRIAL WASTE PROGRAM AND FAT,
OIL, AND GREASE CONTROL PROGRAM BETWEEN THE CITY OF SOUTH GATE AND JOHN L. HUNTER AND ASSOCIATES, INC.
PURPOSE: To approve Amendment No. 1 to contract No. 2020-53-CC to extend the term of the agreement with John L. Hunter and Associates, Inc. for one year to secure services necessary for the management of the Industrial Waste Program and Fat, Oil, and Grease Control Program.
RECOMMENDED ACTION: The City Council will consider:
a. Approving Amendment No. I to Contract No. 2020-53-CC with John L. Hunter and Associates, Inc. to extend management services for the Industrial Waste Program and Fat, Oil, and Grease Control Program for one year, not-to-exceed amount of $56,760; and b. Authorizing the Mayor to execute Amendment No. 1 to Contract No. 2020-53-CC in a form approved by the City Attorney.
FISCAL IMPACT: There is no impact to the General Fund. Amendment No. I to Contract No. 2020-53-CC is in the amount of $56,760 and it will be funded with Sewer Funds to be budgeted in the Fiscal Year 2023/24 in Sewer Funds.
Agreement 2020-53-CC Amount
Fiscal Year 2020-21 $54,435
Fiscal Year 2021-22 $54,435
Fiscal Year 2022-23 $54,435
Fiscal Year 2023-24 (Amendment 1) $56,760
Total $220,065
ANALYSIS: Contract 2020-53-CC provides specialty services for the management of the Industrial Waste Program and Fat, Oil, and Grease Control Program with the support of consultant services. Contract 2020-53-CC provides for an extension of services. Staff is recornrnending a one-year extension. John L. Hunter and Associates, Inc. has provided services in the last three years with the appropriate level of expertise, provided services that met expectations, and were within budget. They are familiar with City processes and the needs of the 88 businesses that are being serviced.
Amendment No. I is recommended to extend services one additional year. The proposed increase is from $54,435 to $56,760 for a :tull year of services, which is reasonable.
BACKGROUND: The Industrial Waste (IW) and Fat, Oil, and Grease (FOG) Control Programs are part of the California State Water Resources Control Board's 2006 Waste Discharge Requirements Order for Sanitary Sewer Systems (WDR SSS). These Programs regulate facilities which generate, handle and/or dispose of fats, oils, grease and industrial wastewater that are discharged into the City's sanitary sewer system. The goal of the Programs is to manage sewage discharges, and to prevent sewage discharges that have the potential to cause damage to the City-owned sanitary sewer system.
The City has issued approximately 240 Industrial Waste Discharge Permits to active businesses that are inspected one to four times per year, depending on the type of business. Each of these businesses is required to have on-site treatment facilities such as grease traps or sand and grease interceptors to remove harmful elements from their discharge. Industrial Waste Discharge Permits are valid for five years; however, inspections of one to four times per year are required.
On July 14, 2020, the City Council approved Contract No. 2020-53-CC with John L. Hunter and Associates, Inc. for professional services for the Management for Industrial Waste Program and Fat, Oil, and Grease Control Program for a three-year term through and including June 30, 2023, in the total aggregate amount of $163,305 or annual amount of $54,435.
Under Contract No. 2020-53-CC, John L. Hunter and Associates, Inc. provides services which include program management, inspections of new and existing commercial and industrial businesses, supports of enforcement of the Municipal Code 6.62 (Industrial Waste), evaluates and processes Industrial Waste reports, reviews and approves developer plans, implements Quality Assurance (QA) procedures, educates the public, and attends local community events to promote the Programs.
ATT ACHMENTS: A.
B.
Proposed Amendment No. 1 and Exhibit A
Contract No. 2020-53-CC
LC:lc
89 Attachment A
Amendment No. l to
Contract No. 2020-53-CC
AMENDMENT NO. lTO CONTRACT N0. 2020-53-CC FORTHE MANAGEMENT
SERVICES OF THE INDUSTRIAL WASTE PROGRAM AND FAT, OIL, AND GREASE CONTROL PROGRAM BETWEEN THE CITY OF SOUTH GATE AND JOHN L.
HUNTER AND ASSOCIATES, INC.
This Amendment No.l to Contract No.2020-53-CC for Management Services of the Industrial Waste Program and Fat, Oil, and Grease Control Program ("Agreement") is made and entered into on June 27, 2023, by and between the City of South Gate, a municipal corporation ("City"), and John L. Hunter and Associates, Inc. ("Consultant"). The City and Consultant are sometimes hereinafier individually referred to as a ("Party") and collectively as ("Parties)".
RECIT ALS
WHEREAS, on July 14, 2020, the City Council approved Contract No. 2020-53-CC with Consultant ("Agreement") for Management Services of the Industrial Waste Program and Fat, Oil, and Grease Control Program ("Agreement") for a three-year term through and including June 30, 2023, with an aru'iual sum of Fi:[ty-Four Thousand FourHundred Thirty-Five Dollars ($54,435) and a total aggregate not-to-exceed of One Hundred Sixty-Three Thousand Three Hundred Five Dollars ($163,305); and
WHEREAS, the City and Consultant desire to execute this ArnendmentNo.l to extendthe Agreement for an additional one-year term, through and including June 30, 2024, and to increase compensation for an amount not-to-exceed Fifty-Six Thousand Seven Hundred Sixty Dollars ($56,760) for Fiscal Year 2023/2024. The total aggregate of the Agreement, and AmendmentNo. 1, is Two Hundred Twenty Thousand Sixty-Five Dollars ($220,065).
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. TERM OF AGREEMENT.
The term of the Agreement is herby extended from June 30, 2023, through and including June 30, 2024, inclusive.
2. COMPENSATION.
The total amount of compensation paid by the City to Consultant for this ArnendmentNo. 1 shall not-to-exceed the sum of Fifty-Six Thousand Seven Hundred Sixty Dollars ($56,760) as per the scope of work and fees outlined in Exhibit "A". The total sum of the AgreementandArnendmentNo. 1 isTwoHundredTwentyThousandSixty-FiveDollars ($220,065).
Page l of 2
90 Amendment No. 1 to
ContractNo. 2020-53-CC
EFFECT OF AMENDMENT.
Except as expressly amended herein, all other terms and conditions of the Agreement as originally approved on July 14, 2020, shall remain in full force and effect. Furthermore, the City reserves the right to augment or reduce the scope of work as the City deems necessary.
All capitalized terms used but not defined inthis Amendment shall have the same meanings attributed to them in the Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers thereunto duly authorized.
CITY OF SOUTH GATE:
By:
Maria del Pilar Avalos, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
Raul F. Salinas, City Attorney
JOHN L. HUNTER AND ASSOCIATES, INC:
B7:
John L. Hunter, President
Dated:
4 91
EXHIBIT A
@JLHA
MUNICIPAL CONTRACTOR
January 10, 2023
Arturo Cervantes
City of South Gate
8650 California Ave.
South Gate CA 90280
Subject: Extension of Professional Services for the Management of the Industrial Waste Program and Fat, Oil, and Grease Control
Dear Arturo Cervantes:
We at John L. Hunter and Associates (jLHA) welcome the opportunity to continue offering our professional consulting services to the City of South Gate with regard to the environmental programs of Industrial Waste Program and Fat, Oil, and Grease Control.
Option 1: One-Year Extension
The timeframe of this extension is for a period of one year (July 1, 2023 to June 30, 2024). Our existing scope of work with the City, and Standard Rate Schedule included on the following page will apply for the service extension. It is anticipated that funding in the amount of S56,760 will be needed to assist the City for this period. Work will be conducted on a time and materials basis. We will provide consultant services not to exceed the budgetary amount without the City's prior authorization.
Option 2: Two-Year Extension
The timeframe of this extension is for a period of two years (July 1, 2023 to June 30, 2025). Our existing scope of work with the City, and Standard Rate Schedule included on the following page will apply for the service extension. It is anticipated that funding in the amount of 5113,520 will be needed to asSiSt the City for this period. Work will be conducted on a time and materials basis. We will provide consultant services not to exceed the budgetary amount without the City's prior authorization.
Thank you again for the opportunity to offer our services. If you have any questions you can reach me Jillian Brickey at [email protected], or 562.676.5703.
Sincerely,
Jillian Brickey
Director
5 92
Standard Rate Schedule
Principal S210 / hour
Director S185 / hour
Program Manager S185 / hour
Staff Engineer S185 / hour
Project Manager S175 / hour
Assistant Project Manager S160 / hour
Project Engineer !>160 / hour
Compliance Specialist If !>130 / hour
Project Analyst II S130 / hour
Compliance SpecialistI S120 / hour
Project Analyst I S120 / hour
Administrative Assistant, Laborer S80 / hour
State Certified Laboratory Analysis Cost + 5%
Legal Consultation, Court Appearances/Document review, etc. S275 / hour Subcontracted equipment Cost + 5%
Fee Schedule effective as of July 1, 2022
Estimated Costs
Two options are provided: The first is for an extension of one (1) year and the second is for an extension of two (2) years. This project will be on a time and materials basis. We will provide consultant services not to exceed the budgetary amount without the City's prior authorization.
Option 1: Not-To-Exceed Cost Estimate for One (1) Year Extension Task
2023-2024
(Year 1)
Total
Management of the Industrial Waste Program and Fat, Oil, and Grease Control S56,760 Grand Total for 1 Year 656,760
Option 2: Not-To-Exceed Cost Estimate for Two (:!) Year Extensioii Task
2023-2024
(Year 1)
2024-2025
(Year 2)
Total Total
Management of the Industrial Waste Program and Fat, Oil, and Grease Control S56,760 S56,760 Grand Total for 2 Years S113,520
2 93
Attachment B
Contract No. 2020-53-CC
AGREEMENT FOR PROFSSIONAL SERVICES
FOR THE MANAGEMENT OF THE INDUSTRIAL WASTE PROGRAM AND FAT,
OIL, AND GREASE CONTROL PROGRAM BETWEEN THE
CITY OF SOUTH GATE AND JOHN L. HUNTER AND ASSOCIATES, INC.
This Agreement for Professional Services for tlie management of tlie Industrial Waste Program and Fat, Oil, and Grease Control Program ("Agreement"), is made and entered into on July 14, 2020, by and between tlie City of South Gate, a municipal corporation ("City"), andJolui I,.
I-Iunter and Associates, Inc., a California corporation ("Consultant"). City and Consultant arc sometimes hereinafter individually referred to as a "Paity" and collectively as "Parties."
RECIT ALS
Wl-IEREAS, City desires to retain Consultant for as-needed professional services for tlie management of tlie Industrial Waste Program and Fat, Oil, and Grease Control Program; and WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, inanpower and expeitise to perform properly and timely the professional services under tliis Agreement; and
WHEREAS, based on such representation, City desires to contract witli Consultant to perform tlie services described in the Scope of Work attached liereto as Exhibit "A" and made a pait to tliis Agreement.
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. SCOPE OF WORK. City liereby engages Consultant, and Consultant accepts SLICII engagement, to perform the services set foith in the Scope of Work as described in Exliibit "A." The Scope of Work may be mutually amended from time to time by both Parties in writing.
2. COMPENSATION. The total amount of compensation for this Agreement sliall not excecd tl'ie ai'uiual sum of Fifty Four Thousand Four Hundred Thirty Five Dollars ($54,435), and the three-year sum shall not exceed One Hundred Sixty Three Thousand Three Hundred Five Dollars ($163,305), as described in Exhibit "A." City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to tliis Agreement. No additional compensation sl'iall be paid for any otlier expenses incuired unless first approved by the Director of Public Works.
2.1 Consultant shall be reqriired to attend meetings at City Hall as necessary in tlie delivei'y of the projects. Travel time between the Consultant's office and City Hall Page I of 10
94 Contract No. 2020-53-CC
2.2 shall not be billable; however, mileage is an allowable charge reimbursable at the federal rate. Consultant may request an exemption on a case by case basis.
Consultant shall submit to City a monthly invoice for services rendered included in Exhibit "A." City shall pay the Consultantwithin forty-five (45) days of receipt ofthe u'rvoice.
2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of anywork ormaterials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.
TERM OF AGREEMENT. This Agreement is effective as of July 14, 2020, and will remain in effect through and including June 30, 2023, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.
CITY AGF,NT. The Director of the Public Works Department, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director ofthe Public Works Departmenthas the autliority to provide that approval or authorization.
CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located within City which may be affected by the services to be performed by Consultant under this Agreement.
Consultant furtber represents that in performance of this Agreement, no person having sucli interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.
5.1 Consultant represents that no City employee or official has a material financial interest in the Consultant's business. During the term of this Agreement and/or being awarded this Agreement, Consultant shall not offer, encourage or accept any financial interest in the Consultant's business or in this Agreement by City employee or official.
GENERAL TERMS AND CONDITIONS.
6.1 Termination for Convenience. The City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its
95 Contract No. 2020-53-CC
property. If this Agreement is terminated by City as provided herein, Consultant will be paid a total amount equal to its outstanding fees for services rendered as of the termination date. In no event shall the amount payable upon terinination exceed the total maximum compensation provided for in this Agreement.
6.2 Termination for Cause.
6.2.1 The City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
a. If Consultant fails to perform the services required bythis Agreement within the time specified )ierein or any authorized extension thereof', or
b. If Consultant fails to perform the senices called for by this Agreement or so fails to make progress as to endanger perfoimance of tliis Agreement in accordance witli its terms, and in either of these circumstances does not correct such failure within a period often (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying sucli failure.
6.2.2 In the event City terminates this Agreement in whole or iit pait as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.
6.2.3 ff this Agreement is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computation, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultantshall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, corisideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.
6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations ofthe Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1 above.
6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this
96 Contract No. 2020-53-CC
Agreement witliout the express prior written consent of City.
6.4 Non-Discrimination.
6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the perfonnance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and City govemments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, andthatemployees aretreated duringemploymentwithoutregard to their race, color, religion, anceshy, sex, national origin, disabled or age.
Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination.
Such employment practices include but are not limited to hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data and records of Consultant and its subcontractors for puiposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive OrderNo. 11246 whicli is incorporated herein bytis reference. A copy of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review ai'id on file witli the City Clerk's Office.
6.5 Insurance. Consultant shall submit to City certificates indicating compliance witli the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:
6.5.1 Workers' Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide sucli compensation insurance for their respective employees.
6.5.2 Comprehensive general and automotive liability insurance protecting
97 Contract No. 2020-53-CC
Consultant in amounts notless than $1,000,000 forpersonal injuyto anyone person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for propeity damages or a combined single limit of $1,000,000, witl'i an aggregate of $2,000,000. Each sucli policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted or authorized to do business in the State of California or which is approyed in writing by City. b. Name and list as additional insured City, its officers and employees.
C. Specify its acts as primary insurance.
d.
e.
Contain a clause substantially in the following words: "It is liereby understood and agreed that this policy shall not be canceled except upon thirty (30) days priorwritten notice to City of such cancellation or material change."
Cover the operations of Consultant pursuant to the terms of this Agreement.
6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asseited against City and/or any otlier City agency arising out of Consultant's (including Consultant's employees, representatives, products aiid subcontractors) negligent perfoxmance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, orany third parties not acting on behalf of, at the direction of, or under the control of Consultant.
6.7 Compliance With Applicable Law. Consultant and City sliall co.inply with all applicable laws, ordinances and codes of the federal, state, county and city governinents, without regard to conflict of law principles.
6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture or association, as between City and Consultant.
6.8.1. Consultant shall be an indepeiident contractor and sliall have no power to incur any debt or obligation for or on behalf of City. Neither City rior any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner represent
98 Contract No. 2020-53-CC
that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.
6.8.2, Indemnification of CalPERS Deterininatron- In the event that Consultant or any employee, agent, or subcontractorof Consultant providing services under this Agreement claims or is detemiined by a couit of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, arid hold hannless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, whichwould otherwise be the responsibility of City.
6.9 Consultant's Personnel.
6.9.1 AllservicesrequiredunderthisAgreementwillbeperforinedbyConsultant, or under Consultant's direct supervision, and all personnel shall possess tl'ie qualifications, permits and licenses required by State and local lawto perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.
6.9.2 Consultant shall be solely responsible for the satisfactory work perfotmance of all personnel engaged in performing services required by this Agreement, and compliance witli all reasonable performance standards established by City.
6.9.3 Consultant shall be responsible for payment of all employees' and subcontractor's wages and benefits, and shall comply witl'i all requirements peitaining to employer's liability, workers' compensation, unemployment insurance, and Social Security.
6.9.4 Consultant shall indemnify and hold harmless the City and all other related entities, officers, employees, andrepresentati'ves, from any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices, or of any acts or omissions by Consultant in connection with the work performed arising from this Agreement.
6.10 Copyright. Noreports,mapsorotherdocumentsproducedinwholeorinpartrinder this Agreei'nent shall be the subject of an application for copyright by or on behalf of Consultant.
99 Contract No. 2020-53-CC
6,11 Legal Construction.
6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of Califoinia, without regard to conflict of law principles.
6.11.2 This Agreement shall be construed without regard to tlie identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of tlie paities participated equally in the drafting of the same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to tliis Agreement.
6.11.3 The aiticle and section, captions and headings hereiii have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
6.11.4 Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.
6.12 FinalPaymentAcceptanceConstitutesRelease. TheacceptancebyConsultantof the final payi'nent made underthis Agreement sliall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check.
However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of sucl'i responsibility or liability by City for any defect or error in the workprepared by Consultant, its employees, subcontractors and agents.
6.13 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, al] enors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonalilytimely manner, such cotrection shall be made by City, and the cost thereof shall be charged to the Consultant.
6.14 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the pliysical location of such files during the teri'n of this Agreement and shall be entitled to retain copies of such files upon termination of this
100
Contract No. 2020-53-CC
Agreement.
6.15 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of tlie provisions of this Agreement by the other Paity, irrespective of the length of time for whicli such failure continues, shall not constitute a waiver of such Party's riglit to demand compliance by such other Party in the 'future. No waiyer by a Party of a default or breach ofthe other Party shall be effective or binding upon such a Party unless made in writing by such Paity, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breac}i. No express written waiver of a specified default or breach sliall affect any ot)ier default or breach, or cover any other period of time, other than any default or breach and/orperiod of time specified. All of the remedies peimitted oravailable to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other perinitted or available right of remedy.
6.16 Mitigation of Damages. hi all such situations arising out of this Agreement, tlie Paities sliall attempt to avoid and minimize tlie damages resulting from the conduct of the other Party.
6.17 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertl'ieless continue in fitll force without being impaired or invalidated in any way.
6.18 Attorney's Fees. The Parties liereto acknowledge and agree that each will bear his or its own costs, expenses and attorney's fees arising outof and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out ofor connected tlierewith except tbat, in the event any action is brought by any Paity hereto to enforce this Agreement, tlie prevailixigPaity in such action sliall be entitled to reasonable attorney's fees and costs in addition to all other relief to which that Party or those Paities may be entitled.
6.19 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither Party has made any representations to the other except as expressly contained herein. Neither Party, in executing or performing this Agreement, is relying upon any statement or infon'nation not contained in this Agreement. Any changes or modifications to this Agreement must be made in writiiig and appropriately executed by both City and Consultant.
6.20 Notices. Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and
101
Contract No. 2020-53-CC
addressed as follows:
TO CITY:
City of South Gate
Aituro Cervantes
Director of Public Works
8650 California Avenue
South Gate, CA 90280
TO CONSULTANT:
John L. Hunter and Associates, mc.
John L. Hunter, President
6131 0rangethorpe Avenue, #300
Buena Park, CA 90620
WITH COURTESY COPY TO:
City of South Gate
Carmen Avalos
City Clerk
8650 California Avenue
Soutli Gate, CA 90280
6.21 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents thatlie or she is competent and authorized to enter into this Agreement on behalf of the Paxty for whom he or she purports to sign.
6.22 Consultation With Attorney. Consultant warrants and represents that it has consulted with an attorney or Jcnowingly and voluntarily decided to forgo such a consultation.
6,23 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated inthe reyiew and drafting ofthis Agreement. Accordingly, inthe eventof any ambiguity, neither Party may claim that the interpretation ofthis Agreement shall be construed against either Party solely because that Party drafted all or a poitioxi of this Agreement, or the clause at issue.
6.24 Counterparts. ThisAgreementmaybeexecutedincounterpartsandassoexecuted shall constitute an agreement which shall be binding upon all Parties herein. [Remainder of page left blank intentionally.]
102
Contract No. 2020-53-CC
IN WITNESS WHEREOF, the Paities hereto liave caused tliis Agreement to be executed and attested by tl'ieir respective officers thereunto duly authorized.
CITY OF SOUTH GATE:
Maria Davila, Mayor
Dated: 5? - 27 - 2- gz,-0
ATTEST:
By: C O-v
Carmen Avalos, City Clerk
(SEAL)
APPROVE AS TO FORM:
l F. Salinas, City Attoipey
JOHN L. HUNTER AND ASS
INC.:
Dated:
L. Hunter. President
';i"l-l..D 'l'c>
103
Johg !J Hg4ttr
May 14, 2020
City Clerk's Office
Attn: Arturo Cervantes, P.E,
AssistantC1ty Manager/DlrectorofPubllcWorks
City ofSouth Gate
8650 Calffornia Avenue
South Gate, CA 90280
Su8JECTi ProposalforAs-HeedmSenilcesforthelndustrialWastef'rogramandFat,011,andGraase (poa) controt program (Project Numbar 1041620-0061) John L. Hunter & Associates, Inc. (JLHA} is pleased to submit a proposal in provlde for As-Needed Services for the Industrial Waste Program and Fat, Oil, and Grease (FOG) Control Program, prepared in response to the City of South Gate Request for Proposal (RFP} Project Number 1041620-0061.
JLHA is an environmental consulting firm that specialixes In servicing municipal cllents, Currently we implement elements of Industrial Waste and FOG Control compliance programs to over 10 agendes In the Counties of Lns Angeles and Orange. Spedfic qualifications and experlence are detailed In the enclosed packaged.
All staff operate out of jLHA's office at 6131 0rangethorpe Ave, Suite 300, In Buena Park, California, The person authorixed as the point of contact for a contract resultlng from the RFP Is:
Michelle Staffleld, Project Manager
310.593,1288
[email protected]
This proposal Is considered valid for a period of ninety (90) days from the date of submlttal. All information submitted wlth the proposal is considered true and correct.
We welcome the opportunity to offerourservlces. Please do not hesitate to contactus ifyou have any questions or would like further information.
Sincerely,
Michelle Staffleld
6131 0RANGETHORPE AVE SUITE 300 I BUENA PARK, CA 90620 I (562) 802-7880 I wwwJlhanet GENERAL ENGINEERING LICENSE A-582340 i HAZARDOUS SUBSTANCE REMEDIATION uC. 3382 104
5usMmED
As Needed Services for the Industrial Waste
Program and Fat, Oil, and Grease (FOG) Control
,4
SERVICES PROPOSAL
2020.05.14
Prepared far: The City of South Gate
Attention: Arturo Cervantes, P.E.
Prepared by: John L, Hunter & Associates
6131 0rangethorpe Ave #300
Buena Park, CA90620
qL!dk&'ki- 'jNM
Michelle StaffieLd
JIJIA Project Manager
[email protected] 31D.593.1288
John Hunter
JLHA Principal in Charge
[email protected] 310.344,8650
105
As Neadad Services for the IW Program and FOG Control May 14, 2020 Table of Contents
I. Qualifications, Relevant Experience and References A.
B,
C.
D.
E.
Relevant Firm Experlence
Flrm Quality Assurance/Control
Staffing Capability and Current Work Load
Proposed T
References
1 1
2 2
2 4
s
6 6
6 6
6 6
6G.
II. ScopeofWorkandProject
Conductlng Industrial Waste inspections at new and existing buslnesses Enforclng City Municlpal Code
Evaluating and Processing IW Reports
Revlewmg and Approvlng Developer Plans.................................
Conductlng Inspections for new devetopments and existlng Completlng and submittlng required regulatory
Asslsting with Annual 8illings
H. Developing an informative model that educates the 7 Attending a mlnlmum of three local City/Communlty event,.,....,..,..,.....,.,.......,,,..,..,.,,.,.........,,,.,.,, 7 Quarterlylnspectlonsand ......,.7
legal Investigation Hfstory
Consultant Agreement...
Fee Proposal
A. 2020 Rate Schedule
B, Estimated Not-to-Exceed Fee Proposal
Appendix A. Resumes
Appendlx B. Samples of Inspection Form and Outreach 81 7 7
8 8
9 Pa(;ei
106
As Needed Services forthe IW Program and FOG Control Mayl4, 2020 I. Q,ualifications, Relevant Experience and References John L. Hunter and Associates, Inc, (jLHA) is an environmenta) consulting corporatlon founded In 1985.
We specialize in assisting municipalities implement water quality and conservation programs. These programs Include NPDES, stormwater pollution prevention, watershed management, sewer overflow prevention,Industrial waste (lw) and fats, oil and grease (FOG) Central, water conservation, and recycling, Services provlded include program administration, fundlng assistance, compllance planning, englneering, inspedions, education, and monitoring and reportlng.
A. Relevant Firm Experience
Thls section highlights JLHA's recent experlence relevant to this proposal. Table 1 Is a complete list of IW/FOG services we recently or currently provlde to municipal clients. Thls Includes:
Table 1: S mmarz of IW.'FOG Serv1ceii Receritlv orCurrenl.lv Proi Ided Cllent
el
aE
'B
>
=,
8 aE
s
;
E
!)
(!d
?
E:
2 E
e
Cl}
e
I!1.
s
!i
ffi
a
7 J
%u F,
j:!
Hf
aJ41
V
E
t3
a
J
tx
R
b
'E
o
@ 1,
Ei
€
b
i
a5
ee
J
e
f!
!!
m
25 cl
Da !
!
S
tc
J!
a
U
Arcadia 1995 25 x x x x X x x x
Covina 2015 s x x
El Monte 2016 4 X x x x
Hawthorns 2008 12 x x x x x K
Inglewood 2015 3 x X K
Lynwood 2014 s x x x x x
Manhaltan Beach 2010 10 x x x x
Rancho PaloiVerdes 2010 10 x x x x x x x
Slgnal Hill 1985 35 x x x x x x x x
South EI Mante 1997 23 x x x X x X
South Gate 1991 29 x x x X X X X X
Soulh Pasadena 2010 s x x x x
I
x x
Stanton 2007 13 x x x x x X X x
Whitlier
TOTALS out M 14 agmc3a
:'015 s
ijB4 1 10
x
I 13
x
I 13
x
il2 i5
I
ia l- !-
x
9 PiiHel
107
As Needm Sannca fortha IW Program and FOG Control May 14, 2020 JLHA has been provldlng IW and FOG Control services to municlpal clients since its incorporation in 1985.
Prior to the State Water Board's 2006 Waste Discharge Requirements Order for Sanitary Sewer Systems (555 WDR}, FOG control was addressed under the broad scope of a City's IW Control Program, which was adopted to protect local sewersystems. Since 2006, JLHA has expanded the FOG element oflts IW Control Programs to address the 555 WDR, includlng Food Service Establishment permitting, FOG-oriented Inspections and educatlon, hot spot identification and facility prioritixation.
B. Firm Quality Assurance/Control Procedures
Service quality Is ensured through a QA/QC budget assigned to the program, Thls budget (approxlmately 5% of total program costs) is for tlme spent by supervlslng key personnel to regularly review the Project Team's work produd. Thls time is also used to track and control the budget, and to ensure control of the schedule of sehices provlded as 11sted In the followlng subsections.
It is worth noting that twoJLHA FOG clients In the LA area-South Pasadena and Manhattan Beach-have received Sewer system Management Plan (SSMP) program audits by the Los Angeles Regional Water Board. These audits address all elements of an 555 WDR Enrollee's SSMP Program, Indudlng FOG control source. In both Instances no deficiendes were noted in the FOG Control Program, C. Staffing Capabtltty and Current Work Load
JLHA staffing Is at 25, consisting of 20 full-time staff and 5 part-time staff. This includes 1 principal, 2 directors, S project managers, 5 engineers, 7 field Inspectors, 4 project analysts, and 3 administrative staff, All staff operate out of JLHA's office at 6131 0rangethorpe Ave, Suite 3€10, in Buena Park, California. The ProjedTeam 11sted in the following sed)onwill be available to provide any requested services throughout the term.
D. Proposed Team
Table 2 lists the proposed team for these programs and their typlcal project roles. See the Resumes Section for the experience, credentials, and educatlon of the projed team.
P;iBe2
2/ 108
As Needed Services for the IW Program and FOG Control May 14, 2020 Table2,IW/FOGControlStaffRoles
ProgramTitle Team Memter Information
E
as
b
Project Manager/
Project Engineer
Name Mlchel(e Staffleld, PE, MSE, CPSWQ, QSD
Roles Point-of-contact, project administration and delmery Workload 8% ofservices pnovlded
Principal in Charge/
Project Engineer
Name John Hunter, PE
Workload Point-of-contact, project oversight
Roles 2% ofservices provided
Asst Project Mgr,/
Compliance Inspector
Name HugoGarda, CPSWQ, CESSWI, QSD/P
Roffis
Alternate point-of-contact, preliminary plan review, project delhiery, and field services admlnlstratlon
Workload 25% ofservices provided
E
!8
NC
j
Senior Engineer
Name Rosallma Tandoc, PE
Roles Plan review and approval
Workload l%ofservices provided
Program Manager
Name Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR
Roles As-needed project oversight and support
Workload 2% ofservices provided
Outreach Specialist
Name Jacquellne Mak
Roles Outreach programs Imp!ementation
Workload 2% ofservices provided
Compliance Inspector
Name Erick Barrales
Roles Field compliance inspections
Workload 45% of servkes provided
Compliance Inspector
Name Elsa Chan
Roles Field compliance Inspections
Workload 15% of services provided
Pagel
72- 109
As Needed Services for tha IW Program and FOG Control Mac 14, 2020 E, References
Table 3 is a listof cllent references.Addltlonal references are avallable atthe request oftheClty.
Table 3: References
Agency Name Data Fleld Reference Informatlon JLHA Project Manager Arcadia Contad/ntle Vanessa Hevener, Environmental Servlces Officer Camiran McCuilough, jolrn Hunter
Address 11800 Goldring Rd, Arcadla, 910%
Phone/email (626) 305-5327, [email protected]
JLHA services IW/FOG Control
Monterey Park Contad/ntle Mark McAvoy, PublicWorks Director/City En53ineer Cameron McCullough, Address 320 W Newman /We, Monterey Park, CA 91754
Phone/email (626) 307-1323, mmcavoy@montereypark,ca.gov JLHAservices IW/FOG Control
Signal Hill Contact/Title Kelll Tunnlcliff, Director of Publlc Works Michelte Staffield Address 2175 Cherry Aye, Signal Hill, CA 90755
Phone/emall (562} 989-7351, [email protected] jLHA servlces IW/FOG Control
South EI Monte Contactmtle Rene Salas, Diredor of Public Works Cameron McCullough, IlugoGarcia
IAddress 1415 Santa Anita Ave, South El Monte, CA 91733 Phone/email (626) 579-6540, [email protected]
JtHA SerViCH IW/FOG Control
Stanton Contact/ntle Allan Rlgg, Director of Public Works Cameron McCullough, Iluga Garda
Address 7800 Katella Ave, Stanton, CA 90680
Phone/emall 1714 890-4204, [email protected],us
JLHA Services FOG Control
Pilge4
23 110
As Needed Services tar the IW Program and FOG Control May 14, 2020 II. ScopeofWorkandProjectUnderstanding
JLHA welcomes the opportunity to contlnue provldlng professional Industrial Waste and FOG Control services to the City of South Gate, This section details the approach to the Scope of Work (SOW). The timeframe of this proposal is for three years (Fiscal Year 2020-2021 through 2022-2023). The services provided may be extended for additional years, maximum of two, upon written agreement by the Clty and JLHA This proposal Is considered valld for a period of ninety (90) days from the date of submittal.
Services offered under this proposal are:
Conducting Industrial Waste inspections on commercial and Industrial buslnesses Enforcing City Municipal Code Chapter 6.62 - Industrial Waste Evaluating and processing IW Reports to ensure compliance Reviewing and approving developer plans
Conducting inspections for new developments and existing businesses Completing and submitting required regulatory reports Assisting wlth Annual Billing
Implementing Quality Assurance (QA) and Quality Control (CIC) Procedures Developing an informative model that educates the public Attending a minimum of three local City/Communlty events to promote the program Quarterly inspections and results update
PaHe5
111
As Needed Saruces for the IW Program and FOG Contro} May 14, 2020 A. Conducting Industrial Waste inspections at new and existing businesses There are approximately 250 existing Industrial Waste Discharge Permlts that require compliance Inspections to verify proper control of Industrlal waste dlscharges to the City's sanitary sewer system.
JLHAwlll Inspect these faciliUes on a tiered schedule as set by the adopted LA County Municipal CadeTitle 20 sectlon, These compliance Inspectlons focus on employee educaUon as well as verlficatlon of proper source control BMPs and grease trap/interceptor malntenance.
B. Enforcing City Municipal Code
The City's Munlcipal Code, Chapter 6.62 Industrial Waste, which was adopted In part from DMsion 2 (Sanltary Sewers and Industrial Waste) ofTitle 20 (Utilities) of the Los Angeles County Code will continue to be enforced.
C. Evaluating and Processing IW Reports
An inspectlon report forthe IndustrlalWaste and FOG Control Program has been developed and currently in use, Acopyof the report is provided tothe business contad upon Inspection. Reports are evaluated for compliance, filed and logged onto an electronlc database for recordkeeplng.
D. ReviewingandApprovingDeveloperPlans
When new IW dischargers, orexistlng IW dischargers undergolng extensive modification, submit plans to the Bulldlng Department, the plans are revlewed for compliance with the City's grease trap/interceptor requirements. The application and any associated plans and supporting information are reviewed for:
Discharge rates into the sewer;
Pretreatment retention times and capaclty; and
Types of materials being discharged.
This work is managed by the Proposm Team's Prlncipal In Charge. A plan revlew"s turnaround time is withln two weeks.
E. Conducting Inspections for new developments and existing Existing facilities are Inspected based on the tlered schedule as set by the adopted LA County Municipal Code Title 20 section. New developments are not inspected until the hidlity has received their Certificate of Occupancy and has been operating for at least three months. Sites found not to be In compliance receive a follow-up two weeks after the Initial inspection to allow for necessary corrections.
F. Completing and submitting required regulatory reports JLHA will complete and submit required regulatory reports to the State. This includes the results of SSMP self-audits as they pertaintothe City's FOG Control Program, and FOG Investigations conducted as a result of Category I sanltary sewer overflows.
G. Assisting with Annual Blllings
JLHA will continue to assist the Flnance Department wlth Annual Billing by providlng a spreadsheet of the sites inspected w1thln the fiscal year and their asslgned tierad schedule.
Page €
112
As Needed Services for the IW Program and FOG Control May 14, 2020 H. Developing an informative model that educates the public This task consists of providing relevant Industrial Waste and FOG information to each facility enrolled In the Industrial Waste and FOG Control Program. The materlals could be distributed at the Clty"s perrnlt counter or by JLHA's inspectors durlng an inspedlon. Such Information indudes a kitchen BMP poster, sanitary SeWer system general brochure, and blank maintenance log forms for FSE staff to complete on a regular basis, Examples ofthese materials are Included In Appendix B, I. AttendingaminimumofthreelocatCity/Communityevent
JLHA is availableto attend a mlnimum of three local/community events forthe promotlon ofthe Industrial Waste and FOG Control Programs. JLHA current%i attends at least one event yearlyto promote the NPDES environmental program and Is available to present both topics during the same event, }. Quarterly Jnspections and Results
Inspectlon results and non-compliant Informatlon can be provided to the Public Works Department on a quarterly basis. This will include: the Issued Industrial waste permit, permit expiration date, number of inspections requlred and conducted annually, violations, pald fees, new businesses Identified (annually), and an electronic copy of the inspectlon,
Ill Legal {nvestigation History
JLHA haS net been the Subject Of any legal investigation by County, State, and/or Federal agencies Within the past five years,
JLHA has no exceptions requested to the standard contract Included in the RFP.
Consultant Agreement
Pa@si7
2? 113
ks Nei+ded Services for the IW Program and FOG Control May 14, 2020 V. Fee Proposal
A. 2020 Rate Schedule
Principal !9195/hour
Director 5175/hour
ProgramManager 6175/hour
StaffEngineer 6175/hour
ProjectManager 6165/hour
Assistant Project Manager 5155 / hour
ProjectEngineer 6155/hour
Compliance Speclallst II S125 / hour
Project Analyst 11 S12S / hour
Industrial/commerdal facility inspedion 9125 / unit
Compliance Specialist I 6115 / hour
Project Analyst I 6115 / hour
Adm1nlstrative Assistant, Laborer (OSHA 40hr certified) 675 / hour State Certified Laboratory Analysis Cost + 5%
Legal Consultation, Court Appearances/Document review, etc, 6250 / hour Subcontractedequipment Cost+5%
Thls rate schedule is subject to consumer price Index (CPI) Increases )n subsequent years.
P Th 3e8
2';'- 114
As Needed Services ror tm IW Program and FOG Control May 14, 2020 B. Estimated Not-to-Exceed Fee Proposal
The annual not-to-exceed costs forthe Industrial Waste and FOG Control services are included in Table 4.
Work will be conducted on a tlme and materials basis. Informatlon on the tasks listed are provided under the Scope of Work section of this proposal.
Table 4. Estlmated Not-to-Exceed Annual Costs for IV//FOG Senalces task nama Team' Rate Haum Cost Totals
Conduct approximately 355 inspact:ans for 250
facilities CSI S115 344 539,560 S50i97o
Enforce ordinance In cases of noncompliance CSI S115 25 52,875 Process permits CSI S115 50 55,750
Conduct plan reviews PE 5155 15 52,325
AsslSt with Annual Billing CSI SIIS 4 S460
Partlcipate in 3 City/community event(s) to promote
the Industrial Waste and FOG Control Program CSI S115 o SO Adminlster Program and Impleiment QA/(IC
Proceduras (assume 5% of sub-program costs) PM 5165 21 53,465 S3,465 TOffll S54,435
* CSI: Compllance Specialist 1/2, PE: Prajed Engineer, PM: Project Manager Page9
27 115
AS Needed Senices for the IW Program and FOG Control Appe4dixA. Resumes
The followlng sedlon Indudes the resumes and certifications of key personnel, May 14, 2020
I @ @ e k 1-
H 116
As Needed Services for the IW Program and FOG Control May 14, 2020 Educatlon
M,S., Civil Engineering, Loyola Marymount
B.S,, Ecology, Behavior, & Evolution, UCSD
Certiflcatlons
PE, California Professional CMI Engineer
CPSWQ, Envirocert 1#1136)
QSD, CASCA (#26S29)
Michelle Staffleld, PE, MSE, CPSWQ, QSD
Water Resources Engineer
Mlchelle Staffleld has thirteen years of experlence in the water quallty field, speclallxlng In surface water quality regulation in local regions including Los Angeles, Orange County, and San Diego, Her experiences Include
managing the development and Implementatlon of point and non-point source programs-lncluding NPDES and
TMDL programs for munlclpalities-assisting and
training municipal staff in thelr In-house NPDES
programs, and representing client 1nterests in
interactlons with regulators and other stakeholders.
Recant Expedenca and Projad Qualificatkins
Michelle serves as a Project Manager and technical lead on various stormwater infrastrudure projecti far munlcipallties Involving plannlng, reviewi and implementation. In this role her relevant experiences and tasks Include Implementing and managing NPDES municipal permit provfsions such as watershed management and TMDL compliance, Best Management Practlces (BMPs) and Low Impact Development (LID) for plannlng and land development, construction, and industrial/commerclal activities, public Informatlon and participation, and general programs management and technical asslstance. She is also involved in the development and review of Watershed and Stormwater Management Programs, Water Quallty Management Plans (WQMPs), and LID Plans,
Muni(ipal NPDES Permii Mpna@ement: Some of Mlchelle"s current client-specific responsiblllUes include:
* Reviewing LID Plans follomng the standards of the Los Angeles County area-wide MS4 Permit for the cltles of Covlna, Diamond Bar, Dawney, Hawaiian Gardens, Long Beach, Lynwood, Monterey Park, Norwalk, Pasadena, Rancho Palos Verdes, Santa Fe Springs, Signal Hill, South El Monte, South Gate, West Hollywood, and Whlttler,
* Reviewing WQMPs following the standards of the North Orange County area-wide MS4 Permit for the cltles of Buena Park, La Habra, Placentla, Seal Beach, Stanton, and Villa Park. (WQMPs are the Orange County-equlvalent of Los Angeles County's LID Plans.) @ Servlng as point-of<ontact wlth projed englneers for the LID Plan and WQMP review process. * Conducting post-construdion BMP verification and maintenance Inspedions for the ciUes of Covlna, Diamond Bar, Downey, Hawaiian Gardens, La Habra, Placentla, Rancho Palos Verdes, Seal Beach, Signal Hill, Stanton, and West Hollywoad.
a Assisting in municipal TMDL compliance activities, including the preparation of Trash TMDL studies and compliance reports, and Bader)a TMDL studies and Load Reductlon Strategy reports. * Assisting in NPDES program management for the cities of Dawney, South Gate and Signal Hlll.
TaSkS Include serving aS a point-of-contact with city staff, representlng City Interests at watershed meetings and Other related meetlngs and hearings, and preparing the Individual Annual RepOrt.
Watershed Management: Through representatlon of municipal clients' stakeholder interests, Mlchelle also participates In the development and implementatlon of watershed management programs and monitoring programs forthe Los Cerritos Channel, Lower Los Angeles Rlver, and Lower San Gabrlel River. pageA2
117
As Needed Services for the IW Program and FOG Cantrol May 14, 2020 John L. Hunter, PE
Mncipal
!duatlon Mr. Hunter SenleSaS the Prlnclpal OfJlHA. He ha!i ONr 30 B.S. Chemical Engineerlng, CSULB years ofexperience In munlclpal environmental programs a.s, Biologlcal Sclencesi UCI and currently oversees: (1) elements of over 40 separate CerUficallonsandLlcanses NPDES programs encompassing three counties that CA Profaslonal Chemlcal Englneer, 4724 covers programs such as: watershed and stormwater CA Registered Environmental Assasori 09oo management, TMDL implementation, plan reviewsi o Haza"ous Substance Removal, '3a2 industrial and constructlon inspections, public agency oGenera' Eng'nee"g lkense' A-582340 adivities, public outreach, and monitoring/reporting; (2) eleven munidpal FOG programs encompassing
permitting, inspections and enforcement; (3) seven munlclpal UsedOil Recycling programs; (4) three munldpal BeverageContainerRecycllngprograms;and(5}twowaterconservatlonprograms. AsofMay20l6Mr.Hunter serves as the chair for the LA Permit Group, which provldes area-wide MS4 Permit updates to all affected parties under the LA Region MS4 Permit,
Relatm Experience
Wat@r@h@d Management
Lead consultant for the Lower Los Angeles River Watershed Group, the Lower San Gabriel River Watershed Group, the Peninsula Cities Watershed Group, and the Long Beach Near-shore watershms. Oversaw preparatlon and oversees contlnued development ofthe Watershed Management Programs for these goups.
Also participates in the Upper Los Angeles RlverWatershed Group, the DominguezChannel Watershed Group, and the Los Cerritos Channel Watershed Group.
Total Maxlmum DBI§ loads
Los Angeles River Metals TMDL: Developed the Reach 1 Metals TMDL Implementation Plan on behalf of nine local agencies. The Plan was used as a source document for the Compllance Schedule In the Lower LA Rhier WMP.
LosAngelesRiverTrash 7MDL: AdministeredTrash DGR studies and assoclated compliance reports for multiple cities since 2004. Negotiated client Interests with Reglonal Board sfflff. Obtained grant funding for and prepared the Hamilton Bowl BMP Study. The study evaluated different end-or-plpe trash capture systems for the Cltles of Slgnal Hill and Long Beach.
MS4 Permit MlnmBl@ (@rltrol Measures (M(Q5}
Oversees MCM elements of MS4 Permits far 37 dtles. MCM programs Indude business and construdian site Inspectlons, LID Plan and SWPPP revlews, BMP implementatlon for public agency activities, illicit discharge Investlgations, and public outreach.
Representation and advoc(i3
Represents cllent Interests In meetlngs with Reg1onal Board staff/members regardlng (E)WMPs, TMDLs, and other Permit mandates. Haschalred the Los Angeles River Watershed Management Commlttee, Santa Monica Bay Bacterial TMDLj7 Subcommittee, and the LA Permit Group. Currently serves as technical lead for the Lower San Gabriel, Lower Los Angeles, and Peninsula Cities Watershed Management Groups.
PageA3
118
As Needed Services For the IW Program and FOG Control May 14, 2020 16 years of project experienca
EducaUon
M,S., Applied Mathematlcs, CSUIB
s.s., Physlcs, CSuLB
Certlficatlons
CPSWQ, Envirocert (#0842)
QSD/QSP, CASQA (#22706)
IGP Trainer of Record, CASQA (#079)
Cameron Mc(,ullough, MS, CPSWQ, QSD/P, IGP ToR
Director
Cameron McCullough has sixteen years of experlence In the env!ronmental compliance field, speclalizlng In water quality.
His experience Includes muntclpal NPDES, TMDL, and 550 Control program admlnlstration, program funding, compliance planning, provldlng technical asslstance and trainlng to municipal staff, and representlng client interests In interactions with regulators and other stakeholders,Affillatlons Phi Beta Kappa Society
Soclaty for Industrial & Applied Math Recent *xperlance and projact qualfflcatmns Mr, McCullough serves as a municipal NPDES and Industrial Waste Program Manager for several local dties. Programs administered indude those for NPDES stormwater permits (MS4, IGP, and CGP}, non-stormwater permits and orders (e.g., sanitary sewer overflows and drinking water system discharges), and local ordinances related to these pemiits and orders. Tasks Include fundlng (e.g., Safe, aean Water Program), compliance planning (e.g,, Water Management Programs and TMDLs), stormwater quality controls for development and construaion, industrial facilities, and municipal activttles, prohibiting and investigating non-stormwater discharges to and from the MS4, and suface water quality monitoring. Through providlng these services, he has developed the quallficatlons needed to serve as a Program Managerfor this project. Speclflc examples of these qualifications include:
Serving as a Program Manager for contracted MS4 NPDES Program servlces for local cities: Arcadla, Burbank, Dlamond Bar, Glendale, Inglewood, San Gabriel, South El Monte, South Pasadena,Stanton, Vllla Park, and West Covina. Proved respansibllltles indude servlng as polnt-of-contact, overseeing the Praied Tsiam, ensurlng successful completion Of the proved, and representing clients !n Interadions with regulators and stakeholders, Estlmated total budget: 6650,000 per year. s Serving as a Program Manager for contracted Industrial Waste and/or Fats, Oils, and Grease (FOG) services for local cltles: Arcadla, Hawthorne, South EI Monte, South Pasadena, Stanton, and Whlttier. Project responsibillties Include serving as point-of-contact, overseeing the Project Team, ensudng successful completion of the project, and representing clients in Interactions wlth regulators and stakeholders. Estimated total budget: 6200,000 peryear, Representing cities in MS4 NPDES Permit compliance audits from Cal EPA and Federal EPA: Villa Park 2019, Diamond Bar 2019, Stanton 2014, 2010, Seal Beach 2010, 2006, Big Bear Lake 2007, a Developlng prolects and submming applications for Safe, Clean Water Program fundlng: South Pasadena 2019, Burbank 2020, Diamond Bar 2020, Estimated budget: SIO0,000.
Admlnistering the preparation of watershed management programs to address wet and dry weatherTMDLs for Metals, Toxics, Bacteria, and Trash: Lower Los Angeles River, Lower San Gabriel River, and Long Beach Nearshore Watersheds, 2013-2016. Estimated budget: 61.5 million.
N Administerlngtheadaptfvemanagementofwatershedmanagementprograms;LowerLosAngeles Rlver, Lower San Gabriel River, and Long Beach Nearshore Watersheds, 2017-2020. Estimated budget: 6100,000.
a Leading hundrms of municipal training sesslons for over 30 municipalities over the last 15 years, P .1 ( e A 4
8Z-119
As Needed krJceti for the IW Program and FOG Control May 14, 2020 [ducatlon
BiSi@ Environmental Sciences, UCR
Certfflcatlons and Tralnlng
CPSWQ, EnviroCert (#1183)
CESSWI, EnvlroCert (#4769)
QSD/P, CASQA (#27064)
Profasional Cenificate ln 015
8aslc InspectorAcademy, Cal EPA
Spanish fluency
Hugo Garcia, CPSWQ, CESSWI, QSD/P
SenlorProjectAnalystlAssistantProjectMatmger
Hugo Garcla has eight years of experlence wlth John L Hunter & Assodates, speclallzlng In NPDES and Industrial Waste/FOG Control regulatlons, His experiences Include implementation of Municipal NPDES Programs for Industrlal/Commercial Facllities, Development Construction, Munlclpal Activities, Plannlng and Land Development, Public Information am Partlclpatlon, and Illldt Connectlons & 1111cit Dlscharge Elimination Programs, In add1tlon, Hugo provldesTMDL Implementatlon and reporting, and serves as JLHA's lead GIS Speclallst.
Recent bperlence and Project quallflcatlons
Mr. Garcla currently senies as both a Senlor Project Analyst and Compliance Speclalkst whose responsibilities Indude provldlng asslstance with the Implementation of several Watershed Management Programs In Los Angeles and Orange County, as well as conducting stormwater compliance Inspections (e.g., La Habra, South Gate, and Whittier), Specific samples of recent experience and project qualifications include:
* Assisting with the development, implementation, and compliance reporting components of Trash TMDLS for the Clties of Alhambra, Arcadla, Burbank, Downey, Glendale, Inglewood, Long Beach, Lomita, Lynwood, Monterey Park, Paramount, Pasadena, Plco Rhiera, Rancho Palos Verdes, !!@nal Hill, South EI Monte, South Gate, South Pasadena, Temple City, and West Hollywood. * AsslstlngwlththedevelopmentoftheLowerLosAngelesRlverWatershedManagementGroupTrash Monitoring Reporting Plan (TMRP), Trash Minimum Frequency of Assessment and Collection (MFAC/BMP} Programs for the Cities of Arcadla, 8urbank, Downey, Glendale, Long Beach, Pasadena, and Pico Rhiera, and Piastlc Pellet Management Programs (PMRPs) for the Cities of Arcadla, Burbank, Glendaki, Monterey Park, Pasadena, San Gabriel, South El Monte, South Pasadena, and Temple Clty.
Assisting with Industrlal General NPDES Stormwater Permit a+mpliance adivitles and Stormwater Pollution Prevention Plans (SWPPPs) for municipal facilities located in the Clties of Laguna Beach, La Mlrada, San Gabrlel, Slgnal Hill, and West Covina,
* Conducting over 3,000 NPDES compllance Inspections at Industrial/commercial faclllties (e.g,, food facilities, automotive repair facllities, and facilltles subject to the Industrial General Permit) and construction sites.
* Developing and maintaining GIS databases of 1) potential sits for low Impact development (LICQ retrofit projects to comply with various Watershed Management Programs, 4 catch basln retroflt locatlons to complywlth TrashTMDLs and the statewideTrash Provlslons, and 3) MS4outfall and non- stormwatv discharges locations to comply mth Coordinated Integrated Monltoring Programs (CIMPS}.
* Reviewing preliminary plumbing plans for new development and tenant improvement projects at Industrlal Waste/FOG facilities In the cities of Arcadla, Signal Hill, South EI Monte, South Gate, and stanton.
* AssistingwiththereviewofsmallsiteLowlmpactDevelopment(LID)plansforconforrnancewithcity- specific LID standards for the Citles of Signal Hill, South Gate, and West Hollywood. a Developlng retroflt opportunlty Inventories for multi-watershed/mult!,iurisdictional grants (i.e. OCTA ECP Tier 1, Prop 84i
pageA5
M 120
As Needed Services for the IW PraBram and FOG Control May 14, 2020 Rosalinda Tandoc, PE
StaffCivilEngineer
Ovenilew
Ms. Tandoc has over 30 years of experlence revlewing and approving structural and architectural plans, Her specialty lies in reviewing and approving such plans for compllance with Permits (Includlng MS4, City ordinances (induding LID and Green Streeti/Fats, Oils, and Grease/Industrial Waste/Erosion Control), Building Codes, and other State Laws. At JLHA, she has been instrumental in expedlting plan review and approval for Issuance of permits, interading wtth clients to troubleshoot project development problems, and expediently facilltating completlon of dlent projects. She has done this for all of JLHA's past and current clients, which now includes 23 citles.
!duat €on
Master of Sdence In Civil Endneering
Callfornia State University, Long Beach
Cart@ficatlonsand uainsa
CA Registered CMI Engineer
Related Experience
Wlth jLHA
(Startlng 2006 )
a Revlews structural and archltectural plans and resldentlal and large and complicated buildlngs for cornpliancewith the MS4 Permlt, CityOrdlnances and State Law.
a Interacts with developers to facilitate completion of their projects a Worked with the Principal in investigatlng problems presented to them. a Code Consultant
Pdor Experience: Los Angeles County Department of Public Works Building and Safety Division (1979-2006)
a Coordinated with local agencies In expedltlng the issuance of PERMITS a AsslSted Permit Techmcian in solving problems that he or she may have incurred in the processing of permtts and other related problems that need to be resolved at the counter.
Assisted the City In developing ways and methods of expedltlng the processlng of plans for Issuance of permRs.
II Assisted the City In developlng plans and methods for effective office organization in the Oty Bullding Department In worklng with the City Planning Department.
Personal Advancement Courses
Englneerlng Management
Communication
Diversity Training
Business and English Writings
Supervisory Management
"PklnV!nkAiiLi/Vuluiilavz Wuikb
Outstandmg Woman of 19'ffl, City of Cerritos
Greater Long Beach Girl Scout Council
Cerritos Senior Center, City of Cerritos
St. Llnus Partsh, Nomalk, CA
Cathedral of Our Lady of the Angels, Los Angeles
PageA6
J4- 121
As Needed Services For the IW Program and FOG Cantro! May 14, 2020 Appendix B. Samples of Inspection Form and Outreach Material The following sectlon includes samples of an inspectlon form and educational material handed out to the public,
Pag*Bl
122
6,,1111'
atyofSouth Gate IndusbialWaste Progrim - Food Servlce Embllshments (FSEs) BEST MANAGEMENT PRACTICES/GREASE fVTERCEPTORCOMPLiANCE REPORT Permlt Number: Inspectlon Date:
FSE Name: Inspector:
Addtess: Inspector Slgnatute:
Contact Name/This:
€ HICKuSTFOR BMPCOMPuANa INSP!mONS
Requlramant Status Comments/CormcUva AcUm Requkad
1, Saeens Initalfed In all fk+or and sink
dralns? 'les € NO Cl
2, Propersegregatlonand collectlonof
waits cookJoil? 'les € NO Cl
3, Dlsposal ofall hxidwaste In the trash
(notdown the drain)? Yes € NO Cl
4, 011 decanted from kltchen exhaust
filterwashwaterto a grease Interceptor
or waste oil contalner?
Vei a No a
S, Requlred kitchen slgnage pastm? Yes CI NO €
6, Employee BMPTralnlng Log complete
and up-to-date? Yes [:] NO €
7, Grease Interceptor Malntenanca Log
complete and up-to-date (lfappllaibki}? ves [] NO [1
& Foodgrindersellminated? 'les [1 NO Cl
9. Bloioglcal/chemlcal additives used for
emulsifying grease ellmlnated? yes [] NO Cl
10. Effiuant dlscharge temperaturas
balow 140o Fahranhelt? yes [] NO €
11. Yellow Grease Pldup/Dlsposal Lag
complate and up-to-date? Yes [1 NO [:I
? € fll Iff efl* 10elJl € e 111fffil!ll'l:ffllO Illl € ael'afilllkle %l&wualil r%llfl'GlfllJ%&lllll!flWrl%lflllllar&lilllJlli 12, Interceptar accessible for
Inspection? YeS € NO [J
13, FCIG and solids layer kiss than 25%
oftotaldepth? Yes € NO Cl
14, Dlscharge (effluent) IIs
unobitruded? Yes € NO €
15, aaffie tube present and working
properly? Yes [:l No €
a&lj!Ill!lffl ffiial piaiziiiiaq @ JffiasbNPffl& m ii fll4&ll@1 aP 01 Ila ff Th _ fil)Pj:&g €ufl rtnulflui/hunJllLJ@jff- Ale RJfll)I QulKtu; CORRECTIVE Aa'lON NOn€E (IF REQIIIREO)
Irany d*fklqncl*s h4V0 %IQ checka4 above Or Ifmvairrectiv* actlOri$h*V* *l*n notaii then based on lhe Inspedlon ofyourestabllshment, you are in noncompllanca mth the Sanitary Sewers and Industrial Waste Ordinance 4Munldpal Code Chaptar 6.62). Your establishment must take Immediate actlon to canect the problem by Implementlng the requlrm corredlva action(s} by:
Corraclhie Acllon Due Date
Aftarthls date, tha Inspadarmll ra-lmBmctyouratabllshmantto verify that all neassary tonadlve measures tiaVe bean takeri. FA1tuREm IMPLEMENTTH!CORREaWt ACnON(4MAVSuaJt(TYOuTOMl50mtANORORINFRACnON P!NAITIIS.
ACKNOWL!Da!MINTO@RE €EIPTOFa)RRECnVE ACflONNOTICE
FoodSarvkabtiblbhmantContgtSfflnatuta PrlntmNime oats Jk
123
(0)DO7S
DOlnstall agrease trapand keepitdean.
There should be onlythe slightest layer of
greaseontheoutletside. Cleanasneeded.
Morefrequentdeanoutswi!1 reducetheodors
assocaited with grease trap.
DO recyclewastegreasewlthrendering
companies. Go to
www,calfog.org/Hauler.html forhauler
reference.
DOscrapegreaseoffdishes &potsinto a
trash can before washlng.
DOntcleanhoodfilters Inthesinkllsea
commercial service Instead.Some enterprlsing
restaurateurs have even taken their dirty
grease hoods tothe self-servecarwashes to
be deaned.
DOn"tusehotwatertowashgreasedown
the disposal. Grease llquefies in hot water and
hardens once reaching the cold water in the
ThaDnoooni"is'Wowunrganreyao"rasins.
Recycle Waste Grease
Don't LetThis Happen
Visit www.oalfog.org
City ofSouth Gate
Department of Publlc Works
For more information, please call
(323) 357-9657
www.dtyofsouthgate.org
r byJohn LHmlar&Aiioclaffli20l !
GREASE%FREE
SEWER
A RESTAURANT GUIDE
TO HELP PREVENT SEWER STOPPAGES
124
I-N
--il..i'
Ij-A
TODAY'S LEADING CAUSE OF
SEWER STOPPAGES IS GREASE
=FROM RESTAURANTSi
'." 'Qfvi,ri7 j%.l3upa.iiiJ uvtJluwb iiui only
(, , ednavm,raOgnemperontpea7we'lnllteri6rs,Rthreatensthe Mostgrease Is a byprodudof food prepara-
tlon such as:
- Cookingoll
- Meatfats
- Dairy produds
- Baklng goods
- Butter & margarine
- Shortening
* Saucas
s Food scraps
- Lard
Too often fats, olls and grease are washed
Into the plurnblng syaem through kltchen
sinks and floordraim In food preparatlon
areas. Grease stlcksjothe Insides of sewer
pipes, and over tlmithe grease can build up
bulldsuponthe@14 r.seiwerllnesburled
,@@=@gjg3easei';t4
Once theiimerli almonblodi*d,eiauntreitmiewage has
nowhge togo bw up Into homesi rataurankstie4tsi orstorm drains. whenitmhapp*ns,itanreiukinexpwimeptoparty
damages,dean up cogandenvlionmeiiml pollurlon.
WHAT ARE THE EFFECTS OF
SEWER BLOCKAGE?
On your business
- Potential contad with disease<ausing
organisms.
- Sewageandfoodpanldesthataccumulate
while yoursewer pipes back up can
attrad Insects and other vermin.
- Property damage resulting from sewer
blockage orbackups will lead to
expenslve plumbing repairs and clean up.
o ViolationsoFthehealthcodemlghtlead
to closure of your buslness.
- Severe fines to you from regulatory
agencies.
On the environment
* Clogged sewers result In overflows,
- Sewageoverllowmaygetontocity
streets, and then flow Into storm drains
which lead to ourrivers and beaches.
Health risks to swlmmers and marine life
can cause beach dosures.
Increased sewer blockages lead to costly
maintenance.
Increased sewer faesl
(:O.)r:irsat=s
Q"('5.a;<gENALTiES
11retepcalloresedd down until the blockage Is
Be Ilal)If! far the C()St Of the' Clean up.
3pBirospuel:,,lecdiafomratghee.costofanyresulting
expensive- both In efforts for
remedlatlon and from possible fines.
Thecostcan add up veryqulckly!
ff 125
/
Lo que pueda hacer
Puede inStalarunatrampadegrasay
mantenerlallmpla. Elladodesalldatleneque
tensrunacapa mnlmai degrasa.
Mantengasutrimpa nmpta como ss necsarlo.
Llmpkhecuents muddelmalolordela
tmmpadegmsa.
Debe de reciclar loireslduosdegras
para obtener una lista y Infoimackln de
emprsas quecoleaan grasa y aceite potfavm
visits el sltiode Intetnet
www.calfog.org/Hauler.html
Puede despegar lagrasa,comldaiatc.que
quedaenlosptalosyollas. Pongalosreslduos
en el botede basura.
No debe dellmplarlosfiltmsdela
campana en dfregadero sl no estj conectado
aunatrampadegrasa. ullllceunsehldo
comerclal en su lugar. Algunos pioplelarlos da
restauranteilnduso han Ilevado los fillros a
un lavadode mitosenildo paya Ilmplailos.
NO debedeusaraguacallenteparalavarla
grasa an el kegadeio. La gmsa sedenite eri agua
callenteyseendurece una vezque Ilega al agua
frra an lax cafiertas.
ThNo debe tirargrasaso
aceltes en cualquier
desagOe.
Recicle desechos de grasa
No deJe que esto ocurra
Vlslta www.aaffog.org
Ciudad da South Gate
DepartamentodeTrabajos Publicos
Paramisinformacl6n porfavor
Ilame al (323) 357-9657
www.cltyofsouthgate.org
t'A ! , ")
@,-s,
fld f
CANEmAS
UNA cuio DE RESTAURANTES
phnh evnhti onsynuccionis ts uts cnholhs
lIl*sinoUadopoi JohnLHuMi&Aiuxlaiei20ll
126
POR LO CUAI-LOS SISTEMAS DE
CMlaUAS SETAPAN ES POR LA"
GRASA DEtOS RESTAURANTESI
'Obsqc(%,nes'en las caristasyderrames no
solo piiiden ei'usaidafios Interiores en la
propiedadsi no tambl6n amenazan al medio
amblente.
La mayoria de la grasa es un subproducto de
la preparaci6n deallmentos ta(escomo:
- Acelte pam coclnar
i Los produdos lActeos
- Mantequilla y margarina
- Sobras de comida
- Grasai de carnes
- Pasteleria
s Salsas
- Manteca
Condemasiada(recuencla los, aceites y
grasas se Introducenal slstema deplomeria
a trav6s de fregaderos ydesag(ies da plso en
las Areas de preparack5n de allmentos. La
Cuando las cafietias estAn ca.sl bloqueadas, oasiman los -desechosliquldosnotrabdosqueiiedaramen enlosh6gavs,
rasbutantesi aillesoalcantadllasdeagua pluvlal.'Cuandoesi6 - sucede, puede iesul(aren dafloscastasoia lapropiedad, costos tb ITmpleza,y la conbmlnad6n delmedio amblante.
2CUALES SON LOS EFECTOS DE
BLOQUEAR LAS CANERfAS?
En su negocio:
Poslble contacto conorganismos que
causan enfeimedades.
Cuando sus lineasde plomerla se tapan,
reslduos y partfculas de comlda se
acumulan y atraen Insectos yotros blchos
que pueden crear potendales rlesgos a su
salud.
Cuando las lineas se tapan el costo de
11mpleza y reparaci6n puede ser muy alto.
LasvloladonesalC6dlgode Salud puede
resultarhasta an la clausura da su negaclo.
Puede ser multado porautoridades
reguladoras.
A el medio ambiente: 1bSeioaqcueenoadohastaqueserepareel - Las carierias tapadas resultan an derrames.
- Estos denames pueden dlrigirse hacla las calles
de la dudad, yfluyen hacia las alcantarlllas de
agua pluvlal que son descargadas a nuestros
rfosyplayas.
Rlesgosde salud de los bahtstas y la vida
marina puedecausarel clerre de playas.
/-l la ciudacl
El aumentodecarierlas tapadas y derrames
puedanocasianaraltosy excesivoscostos de
nmntenimiento.
Podria aumenmrlos impuestos deslstema de
carierta.
2iSimeaprieeszpaonsable par el costo de la
3dSeaanosuajelatopproop:eeldcaods.to de cualquler
denames pumen ser costosos - tanto
en los esfuerzosde remediad6n y de
poslbles multas. 1EI costo aumenta
muy ripidamentel
127
ManaOmt)
:."y-, 8!ianL=:".::I.'="-r'
'It's (asigr than YOII Think!"
la Farrna lm,orreeta
D s iri psi r c-ok'ng
icm{+ a d iccllil
Inln Itta 'li iui
Hn v rib tiiudtioi da
rocunt duccliiiii i ii
on of ilaii till!
So poitili diipuid ciat dii
i.o i id i iin iil liitui 11lCI IJL
co md i
Do nal pout i-inli. rit
iliiiicllil mla Iho dimi
Nu ptinr)'i dctlnidirio +lii
tccilc ducclimcnli III *I
+l o s i r, i i i
N!11{
HIGHT W
la forma [:arr'eeta
yrik ire 11 puai tri
lit oll i s L s r u iil Th I 11
S iiii n do I ib ii s inli.t
4 Cm(aoia ol lood
lliii I r 1 } I
Diiuc)iii loi
diii(icnlici+ii k corrid i
a n e I b o I u d g h s i u r i
Collocl iai'iilii (.
ind iloii. 'or ici.+lclint)
Jtinlii I dcipc dicio (IL
ica to il i)ii inlalo p u s
tl u u l L I I e c i c I i d o
61*an IT!All niuJii
mei s iifflilil il ik
Umpio lux 11PLI(I di
p ii o d i I ((') ill l I i I i v iliii
@ liut) idoi
-f/ 128
CITY MANAGER'S OFFICE
MAR 21 2023 Item No. 5
Ciffl of South Gate
CITY COUNCIL
A.G-ENJDA BII[LL
For the Regular Meeting o'f: March 28, 2023
Ori g Department: Public Works
Department Director:A
o Cervantes Jeffers
SUBJECT: AMENDMENT N0. 1 TO CONTRACT N0. 3485 WITH DAVID VOLZ
DESIGN FOR ADDITIONAL LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR THE CIRCLE PARK RENOV ATION PROJECT, CITY PROJECT NO. 609-PRK PURPOSE: To approve Amendment No. 1 to Contract No. 3485 to provide architectural services to revise the design plans to comply with Southern California Edison (SCE) requirements on the Circle Park Renovation Project and to provide constniction support services during construction.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 1 to Contract No. 3485 with David Volz Design (DVD) to extend the term of the contract through June 30, 2024, and to provide design and construction support services on the Circle Park Renovation Project, City Project No. 609-PRK, for an amount not to exceed $99,085; and
b. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no fiscal impact to the General Fund. Amendment No. 1 is in the amount of $99,085 and it will be funded from a $2 Million Rivers and Mountains Conservancy Grant programmed in the FY 2022/23 Capital Improvement Program budget.
General Fund RMC Grant Total
Contract No. 3485 $321,231 $321.231
Amendment No. 1 (Design revision and
Construction Support) $99,085 $99,085
Total $321,231 $99,085 $420.316
ANALYSIS: The Project design is near completion. DVD is currently in process of completing the Landscape Architectural design plans to comply with Southem California Edison's ("SCE's") requirements. Amendment No. 1 is proposed to: (a) fund services necessary to meet SCE design requirements imposed on the project, for an additional amount of $14,105, (b) 1 129
provide construction support services in an amount of $84,980, and (c) extend the term of the contract through June 30, 2024, to cover the construction period.
BACKGROUND: Circle Park was one of the three parks included in the Hollydale Parks Master Plan which was approved by the City Council in 2017. The Circle Park Renovation Project is now budgeted in the FY 2022/23 Capital Improvement Program. The proposed improvements focus on increased utilization of the park as it has become a popular location and will address security concerns of nearby residents. The proposed project improvements include renovating the park as follows: improving the parking lot, basketball courts, landscaping, turf and irrigation system, site furnishings, safety lighting, playground, shade structures, decomposed granite pathways, pickle ball court, futsal court, and other park amenities.
On November 13, 2018, the City Council approved Contract No. 3485 with David Volz Design for design and construction documents for the Circle Park Renovation Project in the amount of $321,231. Design documents are approximately 95% complete.
Design is scheduled for completion by April 2023. The project will require three (3) months for bidding and eight (8) months for construction. Amendment No. 1 will extend the term of the contract to cover the construction period. It will also provide for construction support services needed during construction.
Circle Park is a four-acre neighborhood park located on Garfield Avenue between the Rio Hondo River and homes along Karmont Avenue. Much of the park's acreage is owned by SCE as a transmission line utility corridor. The City has authorization to operate the park on the SCE corridor through a License Agreement, through contract No. 9.3913.
Currently, the design plans propose benches, a play equipment, fencing, boulders, ca-[6 table, shade structure and concrete seat-wall under the high voltage power lines, which are not permitted by SCE. SCE is requiring that all proposed hardscape and park equipment proposed below the high voltage lines be relocated to another location in the park or be relocated outside the high voltage drip line. The area under the high voltage lines may be improved with landscaping. The design plans must be revised to meet these requirements. As such, Amendment No. l will 'fund services necessary to meet SCE design requirements.
Construction is planned to begin in August 2023 and be completed in eight (8) months.
ATT ACHMENTS: A. Proposed Amendment No. l and Exhibit A B. Contract No. 3485
ES:lc
2 130
Amendment No.l
Contract No. 3485
Attachment A
AMENDMENT NO. l TO CONTRACT N0. 3485
FOR PROFESSIONAL SERVICES
CITY PROJECT N0. 609-PRK WITH DAVID VOLZ DESIGN
This Amendment No. 1 to Contract No. 3485 for Professional Services ("Arnendment No. 1"), is made and entered into on March 28, 2023, by and between the City of South Gate, a municipal corporation ("City"), and David Volz Design, a California corporation ("Contractor").
City and Contractor are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS:
WHEREAS, on November 13, 2018, the City Council approved Contract No. 3485 with Contractor ("Agreement") for Landscape Architectural design for Circle Park for a 1-year term through and including November 30, 2019, or until all of the scope of work is accepted by the City, in the amount of Three Hundred Twenty-One Thousand Two Hundred Thirty-One Dollars ($321,231);
WHEREAS, the City and Contractor desire to execute Amendment No. 1 extending the term of the Agreement through and including June 30, 2024, in an amount not to exceed Ninety- Nine Thousand Eighty-Five Dollars ($99,085), for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement, and Atnendment No. 1 to a total sum of Four Hundred Twenty Thousand Three Hundred Sixteen Dollars ($420,316).
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
1. TERM OF AGREEMENT
The term of the Agreement shall be extended through and including June 30, 2024, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided in the Agreement.
2. COMPENSATION.
The amount of compensation paid by City to Contractor for the work identified in Exhibit "A" shall not exceed Ninety-Nine Thousand Eighty-Five Dollars ($99,085).
3. EFFECT OF AMENDMENTS.
Except as expressly amended herein, all other terms and conditions of Agreement shall remain in full force and effect. Without limiting the generality of the foregoing, Agreement shall remain unchanged during the term of Agreement as extended by Section 1 above. Furthermore, City reserves the right to augment or reduce the scope of work as City deems necessary.