South Gate City Council
April 25, 2023

SOUTH GATE CITY COUNCIL

REGULAR MEETING AGENDA
Tuesday, April 25, 2023 at 6:30 p.m.

SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID: 813 5158 5224
HTTPS://US02WEB.ZOOM.US/J/81351585224
Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER: Maria del Pilar Avalos, Mayor
INVOCATION: Steve Costley, Acting Director of Parks & Recreation PLEDGE OF ALLEGIANCE: Nicholas Iturriaga, Police Officer ROLL CALL: Yodit Glaze, City Clerk
City Officials

MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze

VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz

COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Al Rios CITY ATTORNEY
Raul F. Salinas
1 Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.

Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.

Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.

Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.

Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.

Public Hearings

1. Resolution approving the FY 2023-2024 Annual Action Plan Following the conclusion of the Public Hearing, the City Council will consider: (CD) a. Adopting a Resolution approving the Fiscal Year 2023-2024 Annual Action Plan; b. Authorizing the City Manager, or designee, to submit to the U.S. Department of Housing and Urban Development the Fiscal Year 2023-2024 Annual Action Plan; and c. Authorizing the City Manager or his designee to enter into agreements with eligible subrecipients in a form acceptable to the City Attorney.

Documents:

Item 1 Report 04252023.pdf
Comments From The Audience - Non-Agenda Items
2 During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.

Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.

Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.

Consent Calendar Items
Agenda Items 2, 3, 4, 5, 6 and 7 are Consent Calendar Items. All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.

Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.

2. Resolution declaring a continued emergency and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures of the SG Municipal Code and the California Public Contract Code
The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code. (PW)
Documents:
3 Item 2 Report 04252023.pdf

3. Resolutions preliminarily approving the Engineer's Report and declaring the City's Intention to Levy & Collect Assessments and setting a Public Hearing for May 23, 2023 for the Street Lighting District No. 1
The City Council will consider: (PW)
a. Adopting a Resolution preliminarily approving the Engineer's Report required for the proceedings of the Fiscal Year 2023/24 Annual Levy and Collection of Assessments for the Street Lighting and Landscape Maintenance District No. 1; and b. Adopting a Resolution declaring the City's intention to levy and collect assessments under the Fiscal Year 2023/24 Annual Levy and Collection of Assessments within the Street Lighting and Landscape Maintenance District No. 1 and setting a Public Hearing for May 23, 2023.

Documents:

Item 3 Report 04252023.pdf

4. Amendment No. 1 to Contract No. 2020-85-CC with Veronica Tam and Associates, Inc., to update the Housing Element for the 6th Planning Cycle 2021- 2029
The City Council will consider: (CD)
a. Approving the Amendment No. 1 to Contract No. 2020-85-CC with Veronica Tam and Associates, Inc., for Professional Services to update the Housing Element for the 6th Planning Cycle 2021-2029; and
b. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.

Documents:

Item 4 Report 04252023.pdf

5. Agreement with Unified Field Services Corporation for the Construction of the Hawkins North & South Tank Rehabilitation, City Project No. 645-WTR The City Council will consider: (PW)
a. Approving an Agreement with Unified Field Services Corporation for the construction of the Hawkins North and South Tank Rehabilitation, City Project No. 645-WTR in an amount not-to-exceed $3,432,764;
b. Appropriating $3,791,207 in Water Funds from the unrestricted balance of the Water Fund to fully fund the project;
4 c. Adopting a finding determining the Hawkins North and South Tank Rehabilitation, City Project No. 645-WTR as categorically exempt under Title 14 of the California Code of Regulations, Section 15301 and the projects are categorically exempt under Existing Facilities Section 15301 Class (c) Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (including road grading for the purpose of public safety) and to be categorically excluded under Section 326 of amended Chapter 3 of Title 23, United States Code (23 U.S.C. § 326) without significant impacts on the environment as defined by the National Environmental Policy Act (NEPA); d. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney; and
e. Approving the Notice of Exemption for the construction of the Project and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office.

Documents:

Item 5 Report 04252023.pdf

6. Agreement with Gannett Fleming, Inc., for construction management and inspection services for the Long Beach Boulevard Street Improvements Project, City Project No. 515-ST, Federal Project Nos. ATPL-5257(033) and HSIPL-5257(037) The City Council will consider: (PW)
a. Approving an Agreement with Gannett Fleming Inc., to provide construction management and inspection services for the construction of the Long Beach Boulevard Street Improvements Project, City Project No. 515-ST, Federal Project Nos. ATPL5257(033) and HSIPL-5257(037) in an amount not to exceed $468,241; and b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

Documents:

Item 6 Report 04252023.pdf

7. Agreement with Stearns, Conrad and Schmidt, Consulting Engineers, Inc., for environmental engineering services
The City Council will consider: (CD)
a. Approving an Agreement with Stearns, Conrad and Schmidt, Consulting Engineers, Inc., to provide environmental engineering services in an amount not to exceed $399,093 for a two-year and six-month term beginning May 2023 to October 2025; b. Appropriating $399,093 from the US EPA 2023 Communitywide Brownfields Assessment Grant; and
c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City 5 Attorney.

Documents:

Item 7 Report 04252023.pdf
Reports, Recommendations And Requests

8. Resolution approving the Joint Exercise of Powers Agreement for the membership to the Gateway Cities Affordable Housing Trust The City Council will consider: (CD)
a. Authorizing the City to join the Gateway Cities Affordable Housing Trust; b. Adopting a Resolution approving the Joint Exercise of Powers Agreement for the membership to the Gateway Cities Affordable Housing Trust; and c. Authorizing the Mayor to execute the Joint Powers Agreement with the Gateway Cities Affordable Housing Trust in a form acceptable to the City Attorney.

Documents:

Item 8 Report 04252023.pdf

9. Discussion whether the City should explore video/streaming the City Council Meetings - requested by Hurtado and Barron
The City Council will consider if staff should present a project and program that would permit the video/streaming of City Council meetings. (CM) Documents:

Item 9 Report 04252023.pdf

10. Protest Letter objecting to the Replenishment Assessment increase of $35 per acre-foot (approximately 8.5% for FY 2023-24) by the Water Replenishment District The City Council will consider authorizing the Assistant City Manager/Director of Public Works to submit a Protest Letter objecting to the proposed Replenishment Assessment increase of $35 per acre-foot (approximately 8.5% for FY 2023-24) by the Water Replenishment District. (CM)
Documents:

Item 10 Report 04252023.pdf

11. Warrant Register for April 25, 2023
The City Council will consider approving the Warrant Register for April 25, 2023. (ADMIN 6 SVCS)
Total of Checks: $3,956,510.64
Less: Voids $ (586.67)
Less: Employee Payroll Deductions $ (406,947.05)
Grand Total: $3,548,976.92
Cancellations: 94513, 94556, 94754, 95085, 95124, 95452, 95472, 95486, 95528, 96628, 96661, 96672, 96715, 97149, 97274, 100015, 99776 Documents:

Item 11 Report 04252023.pdf
Adjournment
Adjournment in memory of Theresa Rodriguez, mother of Tweedy Mile Advisory Board Member Adolfo Varas.

I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on April 19, 2023, at 5:07 p.m., as required by law.

Yodit Glaze
City Clerk

GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.

MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations: City Clerk Office, Public Notice Boards at City Hall, and on the City’s web page at https://www.cityofsouthgate.org The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.

PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.

Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.

Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time 7 limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.

To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.

STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.

SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected].
8 effYMANAalR'gOFFI€FE
APRi 9 2023
t( :tS'1 l
City of South Gate

CITY COUNCIL
Item No. 1
AGENDA BaILL
For tlie Regular Meeting of: April 25, 2023
Originating Depaitment: Community Development
DepartmentDirector: CityManager: '1
edit T. El uira hris Jeffers
SUBJECT: FISCAL YEAR 2023-2024 ANNUAL ACTION PLAN FOR THE

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT

PARTERNSHIPS (HOME) FUNDS
PURPOSE: To consider adopting Fiscal Year 2023-24 Annual Action Plan for tl'ie CDBG and HOME Funds
RECOMMENDED ACTIONS: Following t)ie conclusion of tlie Public Hearing, tl'ie City Council will consider:
a. Adopting a Resolution approving tlie Fiscal Year 2023-2024 Annual Action Plan; b. Autliorizing tl'ie City Manager, or designee, to shibmit to t)ie u.s. Depaitment of Housing and Urban Development tlie Fiscal Year 2023-2024 Annual Action Plan; and c. Autliorizing tl'ie City Manager or liis designee to enter into agreements witli eligible subrecipients in a fom'i acceptable to tlie City Attorney.

FISCAL IMPACT: In Fiscal Year 2023-2024, t)ie City will receive $1,318,527 in CDBG funds and $740,613 in HOME funds. Tliere is no fiscal impact to tlie City's General Fund.

NOTICING REQUIREMENT: Advertising and notification of tlie Public Hearing was conducted in compliance witli Municipal Code Section ]1.50.020 (Public Hearing Notification) and was publislied in Tl'ie Soutli Gate Press newspaper on Marcli 23, 2023. Tlie notice provided for a 30-day comn-ient period. Additionally, a draft copy of tlie Fiscal Year 2023-2024 Annual Action Plan ("AAP") and Notice were posted on tlie City's website. Any con'iments received will be addressed during this meeting.

ANALYSIS: Eacli year, tlie City prepares an Annual Action Plan in coi'utection witli tlie fiveyear Consolidated Plan, wliicli details liow tlie City will spend its allocated CDBG and HOME funds. Tlie AAP is in its fouitli year of tlie five-year Consolidated Plan cycle tliat was adopted in September 2020. Tlie AAP l'ias two principal purposes:
l
9 * To identify the projects and programs to be undeitaken duiing the upcoming fiscal year, and tlie proposed objective and oritcomes to be acl'iieved within the overall context of the five-year consolidated plan; and
* To act as the City's application process for federal fortula grants, comprised of the CDBG and HOME programs.

For FY 2023-2024 the City will receive $1,318,527 in CDBG fiinds and $740,613 in HOME fiinds.

In October 2022, notifications were sent to non-profit organizations and City depaitn'ients, and a legal notice of funding availability was published on October 27, 2022, to inform prospective applicants of the availability of CDBG funds for Fiscal Year 2023-24. The Citizen Advisoiy Coininittee (CAC) reviewed the applications and later heard presentations from the applicants at their meetings of March 1, 2023 and March 8, 2023.

The proposed CDBG fimding allocations as recommended by tlie Citizen Advisory Conu'nittee and City staff for Fiscal Year 2023-24 are as follows:

CDBG Funding Allocation for FY
2023-2024
FY 22/23 CAC Staff
Administration (20% Cap) 251,793 $263,705 I $263,705 I
Fair Housing (mandatoiy
requiren'ient)
$24,000 $24,000 $24 000
Program Administration $227,793 $239,705 $239,705
Public Services (15% Cap) $197,779 $197,779
Graffiti Abatement $140,000 $130,000 $130,000
*Compatior Counseling Center $175,000
(ARPA)
$25,000 $0
*Family Violence Prevention
Program
$45,000
(CDBG-CV)
$22,779 $35,279
*South Gate Police Explorers $17,000
(CDBG-CV)
$11,000 $23,500
Home Modification Progran'i $41,785
(CDBG-CV)
$9,000 $9,000
Non-Public Services (No Cap) $857,043 $857,043
Commercial Facade $100,000 $500,000 I $500,000
Neigliborliood Revitalization Grant
Program
$0 $357,043 $357,043
Total Funds Proposed to be
Programmedfor F Y2023-2024
$1,318,527
I
$1,318,527
I
* Given the recent approval of the City Council to extend existing contracts of hvo local mental healtli providers, AltaMed and Compatior Counseling Center on April 12, 2023, which would fund their progran'is up to an additional $200,000 (per provider) for each of tlie next two years, staff is recommending that the City Council consider appropriating tlie $25,000 to Family Violence and 2 2
10 Police Explorers programs. Timing constraints imposed by HUD make it impossible for staff to take this recommendation back to CAC for reconsideration. If the City Council approves staffs recommendation, the FY 2024 AAP will be revised to reflect tlie City Corincil's decision The proposed HOME funding allocations for FY 2023-2024 are listed below:

HOME Funding Allocation for FY 2023-24 $740,613
Administration (20%* cap) $148,122
Affordable Housing Development - Azure Development 7916 Long Beach Blvd.
$80,000
Affordable Horising Development - TBD $512,491
Total FmxdsProposed to beProgrammed,for FY2023-24 $740,613 *Typically, HOME Administration is capped at 10%, however, duc to ayailable waivei's from HUD, tlie City may increase tliis cap to 20% in FY 23-24.

BACKGRO{JND: The City of South Gate has been an annual recipient of CDBG funds since the enactment of the Housing and Conumuiity Development Act of 1974. The City is deemed as an "entitlement" jurisdiction becarise it maintains a population above 50,000 and meets certain other demographic criteria. CDBG funding can be used for a variety of projects and programs primarily benefiting persons of low- and moderate-income.

The HUD regulations regai-ding AAPs mandate a citizen paiticipation and public review process, including a public hearing, prior to tlie subinission. Tlie draft AAP is available for public review and comment (Attachment B). The deadline to submit an approved AAP is May 15, 2023.

It is in'iportant to note tliat under HUD regulations, providers fiinded rinder the Annual Action Plan must meet qualifying restrictions, rinless part of a designated category such as Seniors or Disability. These regulations inchided documented financial need throrigh income tax forms for example, It can also require tl'ie applicant to hire contractors that can meet various federal labor requirements and insurances. Failure to adhere to these HUD regulations will mean that expenditures will be disqualified, and the City would need to reimburse the CDBG funds. These resttictions can place significant burdens on the subrecipient to ensure they are followed, which can place additional burdens on tliem administratively which are not usually reimbursable expenses or worild be counted against tlie subrecipient award.

ATTACHMENTS: A. Proposed Resolution
B. Draft AAP
C. Proof of Publication - Public Hearing Notice
3 3
11 ATT ACHMENT A
RESOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

GATE, CALIFORNIA, RECEIVING AND APPROVING THE FISCAL
YEAR 2023-2024 ANNUAL ACTION PLAN AND AUTHORIZING THE

EXECUTION OF ALL NECESSARY DOCUMENTS FOR THE
SUBMITTAL OF SAID PLAN TO THE U.S. DEPARTMENT OF

HOUSING AND URBAN DEVELOPMENT
WHEREAS, the U.S. Department of Housing and Urban Development ("HUD") requires all jurisdictions that receive federal entitlement funds to prepare an Annual Action Plan that identifies projects to be funded with Community Development Block Grant ("CDBG") and HOME Investment Partnerships ("HOME");
WHEREAS, the City of South Gate ("City") prepared and submitted to HUD a Five-Year Consolidated Plan, which contained an Annual Action Plan covering the period of July 1, 2020 to June 30, 2025;
WHEREAS, the purpose of the Consolidated Plan and the Annual Action Plan is to identify housing and community development needs and to develop specific goals and objectives to address those needs over a five-year period and is a requirement of HUD the City must meet to continue receiving federal housing and community development fiinds; WHEREAS, the Annual Action Plan constitutes an application to HUD for Fiscal Year 2023-2024 federal funds from the CDBG and HOME programs; WHEREAS, tlie City has prepared an Annual Action Plan for Fiscal Year 2023-2024 witli the participation of the Citizens Advisory Committee and made it available for public review and comments on March 23, 2023, which was posted on the City's website for the required thirty (30) day public review period;
WHEREAS, the City published a Notice of Availability of the Aiu'iual Action Plan for Fiscal Year 2023-2024 and a Notice of Public Hearing on March 23, 2023, scheduling this matter for final public comment and City Council consideration on April 25, 2023; and WHEREAS, on April 25, 2023, the City Council did conduct a duly noticed public hearing to hear public comment on the Annual Action Plan for Fiscal Year 2023-2024 and receive final public comment on this Annual Action Plan.
4 12

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals are true and correct and are incorporated herein by reference.

SECTION 2. The City Council does hereby approve the Fiscal Year 2023-2024 Annual Action Plan attached hereto as Exhibit "A."
SECTION 3. The City Council does hereby arithorize the City Manager and/or his designee to take reasonable actions needed to implement this Resolution, including submittal of the Annual Action Plan to the appropriate HUD office on behalf of the City. The City Manager, and/or his designee, is further authorized to promulgate and implement administrative policies and procedures needed to effectuate the Annual Action Plan.

SECTION 4. The City Council does hereby direct the City Manager and/or his designee to file a copy of said Annual Action Plan to HUD.

SECTION 5. The City Council does hereby authorize the City Manager to enter into agreements with eligible sub- recipients, in a form acceptable to the City Attorney.

SECTION 6. The City Clerk shall certify to the passage and adoption of this Resolution which shall be effective upon its adoption.

PASSED, APPROVED, and ADOPTED this 25'h day of April 2023.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
ATTEST:

BY:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: (aui"ap.eiiaciE:'eP
5 13

ATT ACHMENT B
City of
South
(,ateFISCAL YEAR 2023-2024 Annual Action Plan
Presented to City Council on April 25, 2023
14 Table of Contents
Executive Summary........................................ .............................................. Error! Bookmark not defined.

AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)......................... Error! Bookmark not defined.

PR-05 Lead & Responsible Agencies - 91.200(b)....................................... Error! Bookmark not defined.

AP-10 Consultation - 91.100, 91.200(b), 91.215(1). Error! Bookmark not defined.

AP-12 Participation - 91.105, 91.200(c)... ..

Expected Resources.........................................

AP-15 Expected Resources - 91.220(c%l,2)..

Annual Goals and Objectives
Projects...........
. Errorl Bookmark not defined.
. Error! Bookmark not defined.
. Errorl Bookmark not defined.
. Error! Bookmark not defined.
. Error! Bookmark not defined.

AP-35 Projects - 91.220(d) . Error! Bookmark not defined.

AP-38 Project Summary. Error! Bookmark not defined.

AP-50 Geographic Distribution - 91.220(f).................... ... ............. Errori Bookmark not defined.

Affordable Housing........................ ..................................................... Error! Bookmark not defined.

AP-55 Affordable Housing - 91.220(g). ............... ............................. Error! Bookmark not defined.

AP-60 Public Housing - 91.220(h) ........ ... .... . .......... ............... .......... Error! Bookmark not defined.

AP-65 Homeless and Other Special Needs Activities - 91.220(i)............... Error! Bookmark not defined.

AP-75 Barriers to affordable housing - 91.220(j)...................................... Error! Bookmark not defined.

AP-85 0ther Actions - 91.220(k) . ........ . .................................. ............ Error! Bookmark not defined.

Program Specific Requirements . Error! Bookmark not defined. 7 15
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of South Gate's 2023-2024 Annual Action Plan for funding and program activities is based on priorities established by the City's Five-Year Consolidated Plan. The 2023-2024 Action Plan is the fourth year of the five-year strategy for 2020 through 2025. The Five-Year Consolidated Plan combines two Federal Department of Housing and Urban Development (HUD) Programs: Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME).

The City's Community Development Department manages, plans, submits, and implements the process. The Department is involved in activities which enhance the coordination among public and non-profit, private housing providers, and health and service agencies.

The 2023-2024 Annual Action Plan serves as the City's blueprint for providing decent affordable housing to lower-income households, providing suitable living environments, expanding economic opportunities, and expanding the capacity of non-profit housing providers to the residents of South Gate. This strategic plan sets forth goals, objectives, and performance benchmarks for measuring and establishing a framework for progress. The City is anticipating receiving Sl,318,527 in PY 2023-2024 CDBG funds. The City also anticipates receiving S740,613 in HOME funds for PY 2023-2024. Currently the City does not anticipate any additional funds for programming.

The proposed plan includes the following initiatives under CDBG funding: Administration, Fair Housing, Public Services, Commercial Fagade, and a Home Improvement Program. The funds will primarily serve extremely low to moderate-income residents.

HOME funded activities include General Administration and affordable housing acquisition.

2. Summarize the objectives and outcomes identified in the Plan The goals of the 2020-2025 Consolidated Plan include:
* Preservation and rehabilitation of the existing housing stock using CDBG and HOME funds.
* Expand and improve the quality and quantity of public service programs. * Promote fair housing.
8 16
* Provide infrastructure and public facility funding.
* Provide financial assistance for the rehabilitation of commercial faqade improvements. @ Economic Development activities that promote employment and preserve local businesses.
* Housing rehabilitation.
* Public Services.
* Neighborhood preservation

3. Evaluation of past performance
The City continually strives to improve the performance of its operations and those of its funded agencies. The City prepares the Consolidated Annual Performance Evaluation and Report (CAPER) annually, which documents progress toward implementing the strategies and meeting the goals established in the Consolidated Plan and the Annual Action Plans.

Over the past years, the City's CDBG funds were used for meeting the City's goals of providing decent housing, creating a suitable living environment, and expanding economic opportunities to low-and moderate-income persons in South Gate.

Below is a summary of the City's CDBG and HOME accomplishments for FY 2021-2022:
* Four businesses were assisted with commercial fagade rehabilitations * 381 tenant/landlord issues were addressed via fair housing services * 201 persons benefited from public services

4. Summary of Citizen Participation Process and consultation process The City is committed to maximizing community participation in the CDBG and HOME planning process. To ensure that its 2023-2024 Action Plan was based on resident needs, the City used the following approach to create participation of residents, service providers, and other interested persons and organizations:

South Gate Citizens Advisory Committee
The South Gate Citizens Advisory Committee (CAC) is an advisory board created by City Council to ensure constant dialog exists between City Hall and the community. The role of the CAC is twofold. First, to ensure that City Council is appraised of the needs, desires, and interests of City residents. Second, to review and make recommendations on CDBG funding to City Council.

The CAC is comprised of members representing the demographic and social range of residents in the City. The CAC was actively involved in the current Annual Action Plan process. The CAC reviewed and discussed the 2023-2024 Public Services applications and then made funding 9 17
recommendations to City Council for the Annual Action Plan. It is anticipated that the CAC will continue to serve in an advisory role to the CDBG process.

Annual Public Services Application Process
The annual Public Services selection process established by the City requires applicants to apply describing their proposed project or program and detailing how the project meets local and national CDBG objectives and federal requirements. City staff and the CAC review the public services applications and make a recommendation for CDBG funding to City Council. The annual CAC recommendation and Council selection of public service grantees is based on the following criteria:
* Consistency of service activity with national objectives and federal requirements * Consistency of service activity with the goals, objectives, and strategies of the 5-year Consolidated Plan
* Experience and competency of the applicant
@ Demonstrated need and lack of other sources of funding

5. Summary of public comments
TBD

6. Summary of comments or views not accepted and the reasons for not accepting them TBD

7. Summary
The Annual Action Plan was made available for a 30-day public review from March 23, 2023 through April 25, 2023. The City prepared a notice announcing the Draft Action Plan was available for public review in local newspaper. The notice included the date, time, and location of the City Council public hearing, and the amount of HOME and CDBG assistance expected to be received during the plan duration. The City held a public hearing on April 25, 2023. 10 18
PR-05 Lead & Responsible Agencies - 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
CDBG Administrator SOUTH GATE Community Development Department, Housing Division
HOME Administrator SOUTH GATE Community Development Department, Housing Division
Table 1- Responsible Agencies
Narrative (optional)
The City of South Gate is the Lead Agency for the CDBG and HOME entitlement programs. The City's Community Development Department is responsible for the administration and preparation of the Consolidated Plan, Annual Action Plans, and Consolidated Annual Performance Evaluation Reports (CAPER).

Consolidated Plan Public Contact Information
Meredith Elguira
Community Development Director
City of South Gate
8650 California Avenue, South Gate, CA 90280
P: (323) 563-9566
[email protected]
19 AP-10 Consultation - 91.100, 91.200(b), 91.215(1)

1. Introduction
Activities to enhance coordination between public and assisted housing providers and governmental health, mental health and service agencies are conducted on a regular basis. Activities to encourage communication with key community stakeholders include soliciting and reviewing funding applications from housing, health care and service providers through its Annual Action Plan process. The City also participatesin local and regional committees such as the Los Angeles Homeless Services Authority (LAHSA) Continuum of Care and the Southern California Council of Governments (SCAG).

Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1))
Consultation for the 2023-2024 Annua! Action Plan was achieved through a variety of strategies, including the CAC, public hearings, and public meetings. Continued coordination with City residents and local service providers, including previous CDBG subrecipients, is anticipated for planning efforts, as well as project implementation.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The City of South Gate is within the Los Angeles Homeless Services Authority's (LAHSA) Continuum of Care in Service Planning Area (SPA) 7. LAHSA was established in December 1993 as a Joint Powers Authority to coordinate the effective and efficient utilization of Federal and local funding in providing services to homeless people throughout Los Angeles city and County. LAHSA coordinates and manages over S70 million dollars annuallyin Federal, State, County and City funds for programs that provide shelter, housing, and services to homeless persons in Los Angeles City and County. The City coordinates the delivery of homeless services with LAHSA.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS.

Not Applicable. The City does receive ESG funds.
12 20

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities
The agencies and organizations below participated in the consultation during the City's Consolidated Plan and remain active partners with the City to enhance the coordination of services to City residents.

Tab e 2 - Agencies, groups, organizations who participated 1 Agency/Group/Organization FAIR HOUSING FOUNDATION
Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Organization provides information on
housing affordability, fair housing issues,
and landlord/tenant complaints via
quarterly reports.
2 Agency/Group/Organization NEWSTART HOUSING CORPORATION, INC.

Agency/Group/Organization Type Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Newstart has developed affordable
housing in South Gate.
3 Agency/Group/Organization HOME OWNERSHIP FOR PERSONAL

EMPOWERMENT (HOPE)
Agency/Group/Organization Type Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
Organization has provided input on
housing and supportive services for
adults with special needs. HOPE has
developed affordable housing in South
Gate.
13 21
Identify any Agency Types not consulted and provide rationale for not consulting.

No agency was knowingly excluded from the consultation process. 14 22
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
State Plan for Independent Living (SPIL) for
2017-2019
State Independent Living Council
(SILC)
The Strategic Plan has goals in support of the
State Plan for Independent Living because
many of South Gate's seniors are frail and
disabled.

Los Angeles Continuum of Care Los Angeles Homeless Services Authority (LAHSA)
The Continuum of Care identifies funding and
activities assisting LA County's homeless
including one project helping South Gate"s
homeless population. The City's homeless
goals and strategy support those of the
Continuum of Care.

Four-Year Area Plan on Aging
July 1, 2016 to June 30, 2020
Area Plan Update
July 1, 2017 to June 30, 2018
Los Angeles Department of Aging The Strategic Plan supportive housing goals for the elderly and frail elderly support those
of the Area Plan on Aging.

Los Angeles County Comprehensive HIV Plan
(2017-2021)
Los Angeles County Commission on HIV
County of Los Angeles Department of Public
Health
The Strategic Plan includes goals based on
the goals, needs, and strategies identified in
the County's Comprehensive HIV Plan.
2014-2021 Housing Element of the General
Plan
City of South Gate The Strategic Plan goals are based on those included in the 2014-2021 Housing Element.

Gateway to the Future:

Capital Improvement Program
City of South Gate Public facility and public improvement needs and goals are based in part on those
described in the Capital Improvement Plan.

Table 3 - Other local / regional / federal planning efforts Narrative (optional)
None.
15 23
AP-12 Participation - 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal setting.

The City of South Gate encourages citizen involvement in the planning, implementation and evaluation of its housing and community development programs. City staff continued to work with the Citizen Advisory Committee (CAC) and partner agencies to increase citizen participation and improve the PY 2023 CDBG application and evaluation process.

Below, is the citizen participation schedule that was followed for development of the FY 2023-2024 Annual Action Plan.

Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
I
Citizen's Advisory
Committee
March 01, 2023
Community
All interested
persons
No comments
received
No comments
received
No comments received
2 Citizen"s Advisory
Committee
March 08, 2023
Community
All interested
persons
No comments
received
No comments
received
No comments received
3 Public Review
Period
March 23, 2023 -
April 25, 2023
Non-target/broad
Community
All interested
persons

TBD TBD TBD N/A
4 Public Hearing
April 25, 2023
Non-target/broad
Community
All interested
persons

TBD TBD TBD N/A
Tab e 4 - Citizen Participation Outreach
16 24
Expected Resources
AP-15 Expected Resources - 91.220(c)(1,2)
Introduction
For FY 2023-2024, the City is anticipating receive the following funding:

Community Development Block Grant (CDBG): The City is expecting to receive a grant allocation of Sl,318,527 of which twenty percent (20%) or 5263,705 will be used for Program Administration which includes an allocation of 524,000 for Fair Housing Foundation. The remaining balance will be programmed to public service activities (staying within the 15% cap) and other City service projects. The City does not anticipate any carryover to program.

HOME Investment Partnerships (HOME): The City anticipates it will receive a grant allocation of !>740,613 for PY 23-24 of which ten percent (20%) of the fiscal year allocation (using CA Waiver Authority issued 2- 9-23i or !>148,122, will be used for Program Administration; S80,000 will be added to a previously funded affordable housing development project, with the remaining balance to be allocated to a future affordable housing development project. The City will also use CA Waiver Authority issued 2-9-23 to waive the CHDO set aside requirement.
17 25
Anticipated Resources
Program Source
of
Funds
Uses of Funds
I
Expected Amount Available Year 4 Expected
Amount
Available
Remainder
of ConPlan
S
Narrative
Annual Description
Allocation:
s
Program
Income:

S
Prior Year
Resources:
s
Total:
s
CDBG
Public -
Federal
Acquisition,
Admin &
Planning,
Economic
Development,
Housing,
Public
Improvements,
Public Services
51,318,527 SO SO 91,318,527 Sl,300,00
A HUD
formulabased
program that
annually
allocates
funds for a
wide range
of eligible
housing and
community
development
activities.

HOME
Public -
Federal
Acquisition,
Homebuyer
Assistance,
Homeowner
Rehab
Multifamily
Rental New
Construction
Multifamily
Rental Rehab
New
Construction
for Ownership
TBRA
!>7 40,613 SO §O S740,613 S700,000
A HUD
formulabased
program that
annually
allocates
funds to
support
affordable
i housing
programs.

Table 5 Expected Resources - Priirity Table
18 26
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied.

The City recognizes that the City's annual entitlement and formula allocations are not sufficient to meet all its needs, and that leveraging resources is critical to achieving the City's goals. The City continues to cultivate funding PARTNERSwho Can match the City's investment of c[)E3C;and HOMEfunds and will attempt to leverage grants and other funding when appropriate to meet the objectives of the Annual Action Plan.

If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan.

There is currently no publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan.

Discussion
N/A
19 27
Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome Indicator
I Administration 2023 2024 Administration Citywide
Planning and
Administration
CDBG: S239,705
HOME: 5148,122
Other:
0 0ther
2 Fair Housing 2023 2024 Administration Citywide
Ensure equal
access to
housing
opportunities
CDBG: S24,000
Other:
270 Persons Assisted
3 Housing 2023 2024
Affordable
Housing
Citywide
Preserve the
supply of
affordable
housing
CDBG:5357,043
HOME: S592,491
Homeowner Housing
Rehabilitated/Lead
Abatement:
4 Households/ Housing
Units;
4 Commercial Fagade 2023 2024
Non-Housing
Community
Development
Citywide
Community
Development
Revitalization
CDBG: S500,000
Fagade Treatment/Business
Building Rehabilitation
6 Businesses
s
I
Public Services 2023 2024
Non-Housing
Community
Development
Citywide
Provide public
services for
low-income
residents
CDBG: 5197,779
Public service activities other
than Low/Moderate Income
Housing Benefit:
80 Persons Assisted
Table 6 - Goals Summary
20 28
Goal Descriptions
I Goal Name Administration
Goal Description Provide planning and administrative services. 2 Goal Name Fair Housing
Goal Description Promote fair housing.
]
Goal Name Housing
Goal Description Promote and maintain affordable housing options. 4 Goal Name Infrastructure and Public Facility
Goal Description Provide funding projects such as:

Street Lighting, water, sewe5 street, alley, and sidewalk improvements.

Park Improvements.

Retrofitting public facilities to meet the Americans with Disabilities Act (ADA) and comparable State law. 5 Goal Name Public Services
Goal Description Expand and improve the quality and quantity of public service programs.

G
Goal Name Community Development Revitalization
Goal Description Support towards community development projects that will promote community revitalization. 7 Goal Name Commercial Faqade
Goal Description Maintain neighborhoods by assisting businesses. 8 Goal Name Neighborhood Preservation
Goal Description Code Enforcement
21 29
Projects
AP-35 Projects - 91.220(d)
Introduction
To address the priority needs identified in the 2020-2025 Consolidated Plan, the City of South Gate will invest CDBG and HOME funds in projects that preserve affordable housing, provide fair housing services, and provide services to low-and moderate-income residents.

The 2023-2024 Annual Action Plan sets forth a description of activities for the use of anticipated funds that will become available during the coming federal fiscal year, determines the goals for activities programmed, and describes the implementation plan and geographic location of the activities to be undertaken.

Projects
# Project Name
1 CDBG ADMINISTRATION
2 FAIR HOUSING ADMINISTRATION
3 GRAFFITI ABATEMENT
4 COMPATIOR COUNSELING CENTER
5 FAMILY VIOLENCE PREVENTION PROGRAM
6 SOUTH GATE POLICE EXPLORERS
7 HOME MODIFICATION PROGRAM
8 COMMERCIAL FA(;ADE PROGRAM
9 NEIGHBORHOOD REVIT ALIZATION GRANT PROGRAM
10 HOME PROGRAM ADMINISTRATION
11 AFFORDABLE HOUSING DEVELOPMENT - AZURE DEVELOPMENT
12 AFFORDABLE HOUSING DEVELOPMENT
Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs.

The primary obstacles to meeting the underserved needs of low-and moderate-income people include lack of funding from federal, state, and other local sources, the high cost of housing, and the lack of availability of home improvement financing in the private lending industry. To address these obstacles, the City is investing CDBG and HOME funds through the 2023-2024 Annual Action Plan in projects that provide deferred loans to low-and moderate-income homeowners for home improvements, projects that provide public and neighborhood services to low-and moderate-income people, and projects that prevent homelessness.
22 30
AP-38 Project Summary
Project Summary Information
1 Project Name CDBG ADMINISTRATION
Target Area Citywide
Goals Supported Administration
Needs Addressed Planning and Administration
Funding CDBG: 5239,705
Description The City of South Gate receives Community Development Block Grant funds to administer, design, implement and plan eligible CDBG activities.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
The entire Community will benefit from the City's Administration of the CDBG Grant, though the direct beneficiaries of each funded activity will be primarily low- and moderate-income residents.

Location Description Citywide
Planned Activities The City of South Gate receives Community Development Block Grant funds to administer, design, implement and plan eligible CDBG activities.
2 Project Name FAIR HOUSING FOUNDATION
Target Area Citywide
Goals Supported Fair Housing
Needs Addressed Ensure equal access to housing opportunities Funding CDBG:S24,000
Description The Fair Housing Foundation administers a comprehensive program that includes: 1) discrimination complaint intake and investigation; 2) outreach and education; 3) general housing (landlord/tenant counseling; and 4) enforcement and impact litigation.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
270 households
23 31
Location Description Citywide
Planned Activities The Fair Housing Foundation administers a comprehensive program that includes: 1) discrimination complaint intake and investigation; 2) outreach and education; 3) general housing (landlord/tenant counseling; and 4) enforcement and impact litigation.
3 Project Name GRAFFITI ABATEMENT
Target Area Citywide - Eligible Areas
Goals Supported Infrastructure and Public Facility
Needs Addressed Infrastructure and Public Facilities
Funding CDBG: 5130,000
Description The Graffiti Abatement Program operates in CDBG low- and moderate-income service areas throughout the city to remove graffiti from hardscape areas such as walls, sidewalks, street furniture, poles and signs. Funds pay for labor, supplies and material.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
19 census tracts
Location Description The Activity is administered by the Public Works Department located at 8650 California Avenue, South Gate, CA 90280.

Planned Activities The Graffiti Abatement Program operates in CDBG low- andmoderate-income service areas throughout the city to remove graffiti from hardscape areas such as walls, sidewalks, street furniture, poles and signs. Funds pay for labor, supplies and material.
4 Project Name COMPATIOR COUNSELING CENTER
Target Area Citywide
Goals Supported Public Services
Needs Addressed Provide public services for low-income residents Funding CDBG:S25,000
Description Services provided may include counseling and case management for issues such as depression, panic attacks, and grief counseling.

Target Date 6/30/2024
24 32
Estimate the number
and type of families
that will benefit from
the proposed activities
16 people
Location Description The Program is administered by Compatior Counseling Center located at 4363 Tweedy Blvd, South Gate, CA 90280
Planned Activities Services provided may include counseling and case management for issues such as depression, panic attacks, and grief counseling. 5 Project Name FAMILY VIOLENCE PREVENTION PROGRAM
Target Area Citywide
Goals Supported Public Services
Needs Addressed Provide public services for low-income residents Funding CDBG: S22,779
Description The Family Violence Prevention Program will offer empowerment workshops and individual counseling sessions to battered spouses and family members. In addition, the program promotes awareness and education on sexual assault and family violence throughout the community.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
50 persons
Location Description The Program is administered by the Police Department located at 8620 California Avenue, South Gate, CA 90280.

Planned Activities The Family Violence Prevention Program will offer empowerment workshops and individual counseling sessions to battered spouses and family members. In addition, the program promotes awareness and education on sexual assault and family violence throughout the community.
6 Project Name SOUTH GATE POLICE EXPLORERS
Target Area Citywide
Goals Supported Public Services
Needs Addressed Provide public services for low-income residents 25 33
Funding CDBG: 511,000
Description The South Gate Police Explorers Program will provide training and orientation to young adults (ages 14-21), where 51% of whom are low-or moderate-income, who are interested in pursuing a career in law enforcement.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
7 persons (youth) assisted
Location Description The Program is administered by the Police Department located at 8620 California Avenue, South Gate, CA 90280
Planned Activities The South Gate Police Explorers Program will provide training and orientation to young adults (ages 14-21), where 51% of whom are low-or moderate-income, who are interested in pursuing a career in law enforcement.
7 Project Name HOME MODIFICATION PROGRAM
Target Area Citywide
Goals Supported Public Services
Needs Addressed Provide public services for low-income residents Funding CDBG: 59,000
Description Will provide home modifications, durable medical equipment, and technology devices to South Gate residents with disabilities.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
6 persons assisted
Location Description This Program is administered by the Southern California Rehabilitation Services, Inc. located at 7830 Quill Drive, Suite D, Downey, CA 90242.

Planned Activities Will provide home modifications, durable medical equipment, and technology devices to South Gate residents with disabilities.

Project Name COMMERCIAL FA(;ADE
26 34
8 I
Target Area Citywide - Eligible Areas
Goals Supported Commercial Rehabilitation
Needs Addressed Commercial Rehabilitation
Funding CDBG: S500,000
Description The Commercial Facade program will offer grants to business owners to make exterior commercial improvements.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
6 businesses
Location Description The Program is administered by the Community Development Department located at 8650 California Avenue, South Gate, CA 90280.

Planned Activities The Commercial Facade program will offer grants to business owners to make exterior commercial improvements.
9 Project Name NEIGHBORHOOD REVITALIZATION GRANT PROGRAM Target Area Citywide
Goals Supported Housing
Needs Addressed Preserve the supply of affordable housing Funding HOME: S357,043
Description This program will provide grants to income eligible households for home repairs.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
4 households
Location Description The Program will be administered by the Community Development Department located at 8650 California Avenue, South Gate, CA 90280.

Planned Activities This program will provide grants to income eligible households for home repairs.

Project Name HOME PROGRAM ADMINISTRATION
27 35
10 Target Area Citywide - Eligible Areas
Goals Supported Administration
Needs Addressed Planning and Administration
Funding HOME: 5148,122
Description The entire Community will benefit from the City's Administration of the HOME Grant, though the direct beneficiaries of each funded activity will be primarily low- and moderate-income residents.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
N/A
Location Description The HOME grant is administered by the Community Development Department located at 8650 California Avenue, South Gate, CA 90280 Planned Activities The entire Community will benefit from the City's Administration of the HOME Grant, though the direct beneficiaries of each funded activity will be primarily low- and moderate-income residents. 11 Project Name AFFORDABLE HOSUING DEVELOPMENT - AZURE DEVELOPMENT Target Area Citywide
Goals Supported Housing
Needs Addressed Preserve the supply of affordable housing Funding HOME: 580,000
Description To maintain affordable housing in the City, these funds will be used towards a new affordable housing development located at 7916 Long Beach Boulevard. This project was originally funded in FY 2022-23 with 5700,000 HOME funds, the addition of S80,000 in HOME funds will bring the overall budget total to !>780,000.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
TBD Households
Location Description Citywide
28 36
Planned Activities To maintain affordable housing in the City, these funds will be used towards new affordable housing development at 7916 Long Beach Boulevard.
12 Project Name AFFORDABLE HOSUING DEVELOPMENT -TBD
Target Area Citywide
Goals Supported Housing
Needs Addressed Preserve the supply of affordable housing Funding HOME: !>512,491
Description To maintain affordable housing in the City, these funds will be used towards a to-be-determined new affordable housing development.

Target Date 6/30/2024
Estimate the number
and type of families
that will benefit from
the proposed activities
TBD Households
Location Description Citywide
Planned Activities To maintain affordable housing in the City, these funds will be used towards a to-be-determined new affordable housing development. 29 37
AP-50 Geographic Distribution - 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed.

HUD-funded activities are limited to the City"s low-and moderate-income areas or residents. Areas of the City outside of the CDBG low-and moderate-income areas will benefit from activities that are limitedclientele in nature, i.e., a person/household can benefit from a federally assisted program provided they meet the program's eligibility criteria. Eligibility is typically established by household income and household size.

CDBG program funds will be expended based on program criteria. For example, public services are available on a citywide basis for qualified beneficiaries; fair housing and program administration activities will also be carried out on a citywide basis.

HOME funds will be utilized to support housing acquisition and rehabilitation activities for low-income tenants and homeowners. To qualify for these funds an evaluation of household income will be undertaken.

Geographic Distribution
Target Area Percentage of Funds
Citywide 100
Tible 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically.

As most of the City's residential areas are made up of low- and moderate-income households, the City distributes their allocation citywide.

Discussion
The City anticipates spending at least 70 percent of its entitlement funds in target areas, including areas that have low-and moderate-income concentrations or minority concentrations. 30 38
Affordable Housing
AP-55 Affordable Housing - 91.220(g)
Introduction
One of the greatest impediments to affordable housing is the low ratio of available federal and state resources to the high need of affordable housing needs.

As there are limited opportunities and funding available to provide affordable housing opportunities, the City consistently seeks new partnerships to increase the affordable housing options in the city. Ways that the City addressed affordable housing needs include the following programs:

Housing Choice Voucher Program: The City will continue to provide rental assistance to extremely lowand low-income households through the South Gate Housing Authority's Housing Choice Voucher Program. Renter-households will be assisted, which will include elderly, single-parent, and disabled special needs households. However, these are not counted toward the affordable housing goals.

Fair Housing Program: The City's Fair Housing Program is administered by the Fair Housing Foundation, who provide fair housing services and landlord/tenant information to participants who request counseling, resource referral, complaint investigation, and public education on all forms of housing discrimination. Renter-households will be assisted, which will include elderly, single-parent, and disabled special needs households. However, these are not counted toward the affordable housing goals.

Homeowner Rehabilitation Program: This program provides deferred loans to qualified homeowners for rehabilitation on their properties. The property must be brought up to certain housing standards as part of the rehabilitation assistance.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 0
Special-Needs 0
Total 0
Table 9 - One Year Goals for Affordable Housing by Support Requirement 31 39
One Year Goals for the Number of Households Supported Through RentalAssistance 0
The Production of New Units 0
RehabofExistingUnits 4
AcquisitionofExistingUnits 0
Total 4
Table 10 - One Year Goals for Affordable Housing by Support Type Discussion
The Consolidated Plan identifies a high priority need to expand the supply of affordable housing and a high priority need to preserve the supply of affordable housing. During the 2023-2024 program year, the City will invest CDBG and HOME funds in the preservation of affordable housing units. Specifically, CDBG funds will be used to support affordable housing preservation projects. 32 40
AP-60 Public Housing - 91.220(h)
Introduction
There is no public housing in the City of South Gate.

Actions planned during the next year to address the needs to public housing.

Not Applicable - The City does not have public housing.

Actions to encourage public housing residents to become more involved in management and participate in homeownership.

Not Applicable - The City does not have public housing.

If the PHA is designated as troubled, describe the way financial assistance will be provided or other assistance.

Not Applicable
Discussion
Not Applicable
33 41
AP-65 Homeless and Other Special Needs Activities - 91.220(i) Introduction
The City is located within the Los Angeles Homeless Services Authority (LAHSA) Continuum. The continuum provides oversight of federal homeless assistance dollars and collaborates with local communities to provide the best service to residents who are homeless. The Los Angeles Continuum conducts quarterly community meetings, and when appropriate the City attends and participates in these meetings.

South Gate residents who are of low-to-moderate income and at risk of experiencing homelessness will receive assistance to obtain and maintain housing stability through CDBG funded activities. Services provided may include income payments for low-income eligible residents, case management, and Rapid Re-Housing Activities including emergency shelter for residents who are experiencing homelessness.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs.

The South Gate Police Department, in cooperation with The Salvation Army Bell Shelter, operates a homeless outreach program which consists of a mobile outreach team. The Police Department Liaison and personnel from the Bell Shelter coordinate street outreach efforts by vehicle and by foot. Street outreach, case management, and referrals are provided to homeless families and individuals through this program. Homeless clients are provided guidance in the identification of barriers to overcoming homelessness and the development of a plan to address these challenges. The team then assists clients at a highly supportive level to address those needs which may include accessing mainstream services, increasing income, developing self-determination, and accessing shelter and housing.

Addressing the emergency shelter and transitional housing needs of homeless persons.

Locally, the Salvation Army Bell Shelter operates a comprehensive program that offers transitional care for up to 350 homeless men and women. The goal of the Bell Shelteris to meet the needs of the homeless population by addressing the myriad of reasons why people become homeless and assisting them in developing a higher quality of life through independence. Services offered include emergency shelter, transitional housing, substance abuse rehabilitation, case management, counseling, on-site health care & medical referrals, HIV/AIDS education, ESL classes, computer training, vocational assistance, job referrals and life skills classes.

The South Gate Domestic Family Violence Education and Prevention program administered by the South Gate Police Department provides shelter, court advocacy, counseling, 24-hour hotline, crisis 34 42
intervention, support groups and case management to domestic and sexual abuse victims.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.

The City of South Gate collaborates with different organizations to prevent the recurrence of homelessness. The City partners with local organizations and non-profits to offer various programs and resources for residents experiencing homelessness or who are at risk of homelessness. Locally, the Salvation Army Bell Shelter helps address the gaps in the City and the need for services to residents experiencing homelessness, unemployment, substance abuse, and other social and health resources.

Available services vary from case management, transportation and employment services, health and mental health referrals, life skills, individual and group therapy, social and recreational activities, needs assessment, benefits advocacy, and permanent housing assistance. The Salvation Army Bell Shelter works directly with the South Gate Police Department, Community Development, Parks and Recreation, the Housing Authority, and other local organizations to promote services and reach target populations.

To help prevent the recurrence of homelessness the program helps participants search for permanent housing and seek employment to maintain their home. Their case management team conducts workshops to assist residents with building resumes and career prep. Participants are referred to job openings and job fairs and are encouraged to participate in extracurricular activities such as attending monthly meetings, events, and volunteering at the community garden.

To combat homelessness, the City funds for a comprehensive Fair Housing Program that offers education and outreach activities for tenants, landlords, and owners. Education consists of workshops, presentations, community meetings, and trainings. The purpose of this program is to guide all parties on their rights, laws, and responsibilities. The Fair Housing Program conducts rental counseling workshops to those who are concerned with evictions, rent increases and notices.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The City of South Gate Police Department has different practice methods for individuals being discharged and who are seeking support services. The Police Department links individuals to available 35 43
resources and agencies in the City including People Assisting the Homeless (PATH), which is an organization that helps individuals experiencing homelessness in their community. PATH distributes food, and clothing to residents, connects residents to permanent housing, and provides ongoing supportive services for residents in need. PATH has an outreach and prevention team that works in areas where homelessness is more prevalent and connects individuals with employment. The City of South Gate Police Department refers individuals who are being discharged from jail to PATH for interim housing, rapid rehousing, employment, and other permanent supportive services.

There are no hospitals in the City of South Gate, therefore the City does not often have individuals who are being discharged from hospitals. However, ifindividuals are seeking information the Police Department reaches out to PATH staff for resources, and supportive services. Additionally, if an individual is in custody and needs medical assistance, the City works with the Department of Mental Health and are returned safely to custody after treatment. The Department currently includes these practices as part of duty for patrol officers but will be establishing a team that will be dedicated to helping discharged individuals seeking programs and services.

Discussion
There are a variety of agencies in the region that provide housing options and case management assistance including those returning from mental and physical health institutions. They provide the option of living independently in a group setting. They are:
* Rio Hondo Temporary Home, Norwalk - Provides emergency food and transitional shelter for families with children in the Cerritos, Downey, La Mirada, Montebello, Norwalk, Pico Rivera, Santa Fe Springs and Whittier areas. There are no geographical restrictions for residents. * Santa Fe Springs Transitional Living Center, Whittier - Provides shelter for homeless families in transition, most of whom are single parents or victims of domestic violence and substance abuse, in Los Angeles County.

Hospitality Housing, Whittier - Provides homeless support services for single adults 18 years and older and families with children.
* Birch Grove Homes, Norwalk - Provides supportive services to persons in an existing permanent housing program for persons with mental health disabilities. * Denker House/Harvest House, scattered sites -Provides supportive services in an existing permanent housing program for persons with disabilities. * Homes for Life Foundation, Norwalk - Provides permanent housing to eight persons with mental health disabilities in eight one-bedroom apartment style units. * Su Casa Domestic Violence Network, Lakewood - Provides crisis intervention service for domestic violence victims and their children, for a maximum of 30 consecutive days. * Salvation Army, Bell Shelter - Provides emergency shelter services and transitional care for up to 350 homeless men and women.
* The Southern California Rehabilitation Services - An independent living resource center in 36 44
Downey offers programs to eligible South Gate residents that provide people with the tools to learn how to live independently including cooking, budgeting, reading, band finding employment.

They also offer disability assistance for improvements on homes for people with disabilities. 37 45
AP-75 Barriers to affordable housing - 91.220(j)
Introduction:

The impact on housing affordability disproportionately affects those who are lower income. HUD considers a housing unit affordable if the occupant household expends no more than 30% of its income on housing cost. In the situation where the household expends greater than 30% of its income on housing cost, the household is considered cost burdened. Cost burdened households have fewer financial resources to meet other basic needs (food, clothing, transportation, medical, etc.), less resources to properly maintain the housing structure, and are at greater risk for foreclosure or eviction.

Recent sales data for South Gate shows that housing prices continue to increase, while household incomes have failed to keep pace with home prices. There are also other factors that create barriers to affordable housing growth. The barriers that typically affect housing costs are as follows:
@ Lack of developable land and/or where development is due to zoning. @ Cost of developable land and construction.
@ Credit worthiness of potential buyers for homeownership. * Social opinions discouraging affordable development in particular neighborhoods (Not in My Backyard "NIMBY").
* Lack of responsible landlords for maintaining safe and clean-living conditions. * Credit worthiness of potential renters.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment.

The City adopted General Plan 2035 in 2009. As part of the General Plan update, a new concept in dealing with land use and development standards was introduced. Unlike traditional Euclidean land use and zoning system, the proposed South Gate General Plan uses a "form based" system to determine location and intensity of uses.

The new Zoning Ordinance update was adopted in March 2015. The City's current estimated number of dwelling units is about 24,242 units. The Zoning Update has created density and development standards to accommodate an estimated growth of over 4,538 units over the next 25 years. This growth rate of 38 46
additional units will help alleviate the projected population and issues of affordability.

Discussion:

None additional.
39 47
AP-85 0ther Actions - 91.220(k)
Introduction:

The City consulted the goals set up as part of the 2020-2025 Consolidated Plan and input from the community and Citizen Advisory Committee to determine the activities and goals outlined in the FY 2022- 2023 Annual Action Plan. The goals of the 2020-2025 Consolidated plan included:
* Preservation and rehabilitation of the existing housing stock using CDBG and HOME funds. * Expand and improve the quality and quantity of public service programs. @ Promote fair housing.
* Provide infrastructure and public facility funding.
* Target code enforcement activities to public health and safety issues. * Provide financial assistance for the rehabilitation of commercial fagade improvements. * Economic Development activities that provide small business support and retention * Housing rehabilitation.
* Neighborhood Preservation.
* Public Services, including mental health support, domestic violence prevention, and substance abuse services.

Actions planned to address obstacles to meeting underserved needs, The primary obstacles to meeting the underserved needs of low-and moderate-income people include lack of funding from federal, state, and other local sources, the high cost of housing that is not affordable to low-and moderate-income people and the lack of availability of home improvement financing in the private lending industry. To address these obstacles, the City is investing CDBG and HOME funds through the 2023-2024 Annual Action Plan in projects that provide deferred loans to low-and moderate-income homeowners for home improvements, projects that provide public and neighborhood services to low-and moderate-income people and those with special needs, and projects that prevent homelessness.

Actions planned to foster and maintain affordable housing.

The City has been active in providing affordable housing through awarding HOME funds to Developers for senior citizen rental units, and acquisition and rehabilitation of deteriorated rental units forlower income households. The City also provides rental assistance through the Housing Choice Voucher Program to very low-income households through its Housing Authority. The City certifies Community Housing Development Organizations (CHDOs) to provide affordable housing using low HOME rents.

Actions planned to reduce lead-based paint hazards.

All units in a project assisted with CDBG and HOME funds must comply with the regulations found at 24 CFR Part 35. The purpose of the regulation is to identify and address lead-based paint hazards before 40 48
children are exposed to lead. This requirement has been in effect since September 15, 2000.

Lead-based paint hazards are found in homes built prior to 1978. All Grantees and Participating Jurisdictions must assess homes built prior to 1978 for lead hazards and conduct interim or abatement controls as warranted. Most of the homes in South Gate were built prior to 1978 and have lead-based paint somewhere on the structure. Lead based paint is found on windowsills, doorways or under the eaves. The hazards of lead-based paint are primarily to young children up to age 6, as they are more likely to eat peeling paint. Lead adversely affects the development of a child's brain and other organs.

The City's strategy in addressing lead-based paint hazards involves an educational component for the publig printed outreach information to those households in the "dead hot zones" as identified by the County, and printed information are given to participants in the City"s rehabilitation loan programs.

The Residential Rehabilitation Program focuses on rehabilitating existing housing stock throughout the Citycoveringinteriorandexteriorhomeimprovementand/orrepairs. IncombinationwiththeResidential Rehabilitation Program, the City offers 510,000 grants to be used for termite and lead abatement. Lead assessments are conducted on all housing projects, both single family and multi-family units. A!I HCV participant rental units are inspected annually.

Actions planned to reduce the number of poverty-level families.

The implementation of CDBG and HOME activities meeting the goals established in the 2020-2025 Consolidated Plan and this Annual Action Plan will help to reduce the number of poverty level families by:
* Supporting activities that expand the supply of housing that is affordable to low-and moderateincome households. * Supporting activities that preserve the supply of decent housing that is affordable to low-and moderate-income households.
* Supporting a continuum of housing and public service programs to prevent and eliminate homelessness.
* Supporting housing preservation programs that assure low-income households have a safe, decent, and sanitary place to live; and
* Supporting public services for low-and moderate-income residents including those with special needs and those at risk of homelessness offered by nonprofit organizations.

In addition to these local efforts, mainstream state and federal resources also contribute to reducing the number of individuals and families in poverty. In California, the primary programs that asSist families in poverty are CalWORKs, CalFresh (formerly food stamps) and MediCal. Together, these programs provide individuals and families with employment assistance, subsidies for food, medical care, childcare and cash payments to meet basic needs such as housing, nutrition, and transportation. Other services are available 41 49
to assist persons suffering from substance abuse, domestic violence, and mental illness.

Actions planned to develop institutional structure.

The City has tried to develop an institutional structure that will help identify and access resources to improve the community. The City will continue to work with nonprofit entities to deliver public services.

As a member of the LAHSA, the City will provide critical information to the County of Los Angeles for preparation of the County's Continuum of Care Homeless Assistance grant applications. South Gate will provide critical information regarding mainstream funds the City will make available to serve the homeless and will also assist in identifying and prioritizing gaps and needs in the regional system of care.

Externally, the City is in direct contact with the Chamber of Commerce and the Tweedy Mile Business Association, both of which represent private industry. The City also partners with various nonprofit organizations to provide affordable housing opportunities. These nonprofits act as subrecipients to provide a variety of services to the community.

Actions planned to enhance coordination between public and private housing and social service agencies.

The City of South Gate is proactive in coordinating with assisted-housing providers, particularly the City"s Housing Authority, homeless assistance centers and programs, youth and family oriented social service organizations and health organizations which provide outreach and counseling.

The Community Development department is comprised of Building & Safety, Planning, Housing and Code Enforcement Divisions, who work closely together to coordinate programs with local social service providers to either meet needs directly or to make referrals to outside services, as necessary. Currently, staff makes referrals based upon the available known assistance data.

Discussion:

See discussion above.
50 Program Specific Requirements
AP-90 Program Specific Requirements - 91.220(1)(1,2,4)
Introduction:
n the implementation of programs and activities under the 2023-2024 Annual Action Plan, the City of South Gate will follow all HUD regulations concerning the use of program income, forms ofinvestment, overall low-and moderate-income benefit for the CDBG program and recapture requirements for the HOME program.

Community Development Block Grant Program (CDBG)
Reference 24 CFR91.220(1%1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan

3. The amount of surplus funds from urban renewal settlements

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan.

5. The amount of income from float-funded activities
Total Program Income
o
o
o
o
o
o
Other CDBG Requirements

1. The amount of urgent need activities o
43 51
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(1)(2)

1. A description of other forms ofinvestment being used beyond those identified in Section 92.205 is as fo lows:

The City will not use any other forms of investment beyond those identified in Section 92.205.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

In PY 2022-2023, the City does not plan to use HOME funds for homebuyer down payment assistance. However, some homebuyers that were assisted in prior years may decide to sell their homes during the upcoming program year. In that event, the City will enforce the resale and recapture guidelines.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

These can be found in the City's "HOME Investment Partnerships Program Policies and Procedures Manual" which have previously been submitted to HUD.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

The City does not intend to use HOME funds under the 2023-2024 Annual Action Plan to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds. 44 52

ATT ACHMENT C
80UTH GATE PRES8
37:31 WILSHIRE BLVD STE: 840, LO8 ANGELE8, CA 90015
Tekiphone (323) 556-520 /Fax (213) 834-0684
Yodit Glaze, City Clerk

CITY OF SOUTH GATE /CITY CLERK
8650 CALIFORNIA AVE
SOUTH GATE, CA - 90280

PROOF OF PUBLICATION
(2015.5 c.c.p.)
State of Callfornla
County of LOG ANGELES
NOtlCeTY!)e: HRG-NOTICEOFHEARING
Ad Descrlptlon:

CDBG and HOME 2022/23 Annual Action Plan (Englffih)
I am a citizen of the United States and a resldent of the State of California; I am over the age of eighteen years, and not a party to or Interested In the above entltled matter. I am the princlpal clerk of the prlnter and publlsher of the SOLJTH GATE PRESS, a newspaper publlshed In the English language In the dty of SOUTH GATE, county of LOS ANGELES, and adjudged a newspaper of general circulaUon as defined by the laws of the State of California by the Superior Court of the County of LOS ANGELE8, State of Callfomla, under date 04/19/1929, Case No. 273415. That the notioe, ofwhlch the annexed is a prlnted00P)/, has beenpublishedin eachregularandentlreIssueof sald newspaper and not In any supplement thereof on the following dates, to-wlt:
03/23/2023
E)teCt+tedC)n:03/23/2023
At Los Angeles, California
I cdfy (or declare) under penalty or perjury that the foregoing Is true and corred.

Slgnature
llllllllllllllllllltllllllllllllllllllllllllllllllllllllllllllllllllll Thls spgm Tornlkig slamp only
kuej%oA:':Ckst
MAR28 2023
FJLED
PRE#i 3682687
PuELIC NOTICE

CTTYCOUN(,IL
NOTICB OF PUBLIC H€ARING
The City Council of the Olty of South Gale villl
conduol a publlo hiatlng oonaemlng the dtaffl
Cammunlh Development Blook Gnam (COBGI
and HOME Inveshenl Parlnemhlp fflOM5
2022-2023 Annual Aellon Plan. As mi enllUemenl
mek may be hsam
Plac*i
CCIRlyVoHfe81loCJohunadall0. hambets
8860 €ialltomlaAvenua
Soulh Gale. CA 9028(1
HOMH Ainda rot
FY 2023-2024.
aallvlllm may be added, Inareased, reduoe-d, or
ellmlnaiad by the Clty Councll at Via 11me of the
madng.

Thlg July 1,dmffl 2023, Annual thmAoUon ugh June Plan30, mvena 2023,Ihsopeed modaoaf Flsaal Year 2023-2024 Annual Won Plan mll be
avallable tr a BO4ay publla mvlew and comment
amllabls for pubfla mvlw on the City (IT SauTh
Gakas'a webska al
C,omnnunlty 0melopmenl Depaitmenl, Mondey
(hrough Thursday, 7:30 A. M. to 6:00 P. M, or by
telephoring (323) 663-9836.

The (Xy or 8outh (leia encoui'agee duzen
affldpation In the pmnlnO pmo*sa. A Publla
Hagki(lynl be held on Hm 25, 2023, 6:30 p.m.
at aty Hffil Coundl Chamhsna.

Invltallon to be haam: All Interesb.d pensons are
Invlled to lha Publo Herlng to ba heaa In
gdQkin, wltkn oomments may be submltied h
Manager. 8fi5a Cslhirnffi Avenue, 8outh Gate-,
E-nall: [email protected]
Malliig Addreas:

C:liy of 8oulh Gabi
8860 Cslffamla Avenue
8oJi Gale. CA 90280-3a75
oomply
OlgabluUeaAd (ADA) In aU respeals. The (,lty of
8outh Oate wlll attamp} to aacommooale
atlendees In ewiry masormkdo minner. Pleaiie
oonlacl at least 72 hova phi lo the above
scheduled publlo heglng !o eatabllsh need and to
delgmilne It addlUonel accommodallon la
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puade aer obtenlda llamavdo al (323) !i6&9j38
Pubnshed: Marah 23. 2023
Emd
53 3/23/23
PRB4W2867#
SOUTH aAT8 PR!i!+'i
46 54

CITYMANAGER'SOFFICE
Item No. 2
APR19 2023
-7:g:>q({VA City of South Gate

CITY COUNCIL
ACENDA JBI[LL
Department Director:

For the Regular Meeting of: April 25, 2023
Department: Public Works
City Manager:
uro Ce ls Jeffers
SUBJECT: RESOLUTION DECLARING A CONTINUED EMERGENCY AND

AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-PRK WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY

CONTRACTING PROCEDURES OF THE SOUTH GATE MUNICIPAL CODE AND

THE CALIFORNIA PUBLIC CONTRACT CODE
PURPOSE: To declare an emergency still exists and to authorize the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project without public bidding. The Los Angeles County Department of Public Health, Solid Waste Division (County) issued a Corrective Action Order requiring construction to stop on the project. The declaration of emergency is necessary to streamline the process to procure a replacement contractor to provide maintenance activities to preserve the site in a safe condition until the County authorizes construction work on the project to resume.

RECOMMENDED ACTIONS: The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.

FISCAL IMPACT: There is no impact to the General Fund. The Urban Orchard Project ("Project") has received a total of $25.5 million in grant and other funds for design, construction, operations, and maintenance, as summarized below.

ANALYSIS: The Project was under construction and approximately 80% of construction work has been completed. On December 29, 2022, the City received a Corrective Action Order ("Order") from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"). The Order required the City to stop all construction activities until such time as a Post Closure Land Use Plan ("PCLUP") for the Project site was approved by the County. Given the PCLUP approval process and input received to date, it will take at least several months, possibly six or more, to obtain approval.

I 55
To avoid the significant delay damages that would be payable by the City to the general contractor during a prolonged suspension of the project pending approval of the PCLUP, the City Council terminated the general contractor's agreement at a Special City Council meeting on February 6, 2023. Such termination provided both immediate and long-term cost savings to the City but also created an immediate need for the City to retain an interim contractor to perform certain ongoing maintenance and safety activities; a need which must be met sooner than the time necessary to engage in normal public bidding procedures The proposed Resolution declares a continued emergency exists pursuant to the authority granted by South Gate Municipal Code § l.54.470 and California Public Contract Code § 22050. Those Code Sections allow cities, by resolution, to approve the City's entry into contracts without engaging in public bidding, where certain emergency conditions are found to have occurred.

Staff continues to believe that the County's Order directing all construction work to be ceased on the Project, constitutes such an emergency due the public safety with an unfinished construction site and the need to respond accordingly to additional directives given by the County related to ensuring public safety. Staff is recommending that the City Council adopt the proposed Resolution so that the City can avail itself of the accelerated contracting procedures authorized by those Code Sections. The Resolution, (l) declares an emergency, (2) authorizes the City's City Manager to take such actions deemed necessary to cause the maintenance activities to be performed and to procure the necessary equipment, services, and supplies all without giving notice for bids to let contracts, (3) requires that at each regularly scheduled City Council Meeting, the City Manager present tO the COunCil the reasons juSti§ing Why the emergency Will not permit a delay resulting from a competitive solicitation for bids, why that action is necessary to respond to the emergency, and that the City Council review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action until the emergency action is terminated.

The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation.

Since the original Resolution declaring an emergency was approved by the City Council on February 6, 2023, the following contracts, expenditures, and milestones have been undertaken:

1. NR Development Inc. was informed that Contract No. 2021-66-CC was terminated by the City Council effective February 13, 2023, except for maintenance activities.

2. Met with NR Development Inc. to discuss the steps to close out construction activities and continue maintenance activities. As of February 16, 2023, NR Development Inc. is no longer providing any project services or maintenance activities.

3. City forces are providing maintenance services and providing security services through a contract.

4. Coordination with the Trust for Public Land to initiate the process to prepare the technical documents necessary to secure a replacement contractor. Initiated 2 56
communications to select a replacement contractor for the performance of maintenance activities on the project site.

5. Preliminarily selected a recommended interim contractor and conducted a field review to receive a proposal for maintenance services as well as interim construction services allowed by the LEA.

6. Submitted the Surnrnary of Investigations Report, Workplan of Interim Control Measures (WICM), Supplemental WICM and Phase II Workplan to the LEA.

Received approval of the WICM.

BACKGROUND: The Project is a part of the Capital Improvement Program. The Project is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. The two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and provide recreation opportunities to South Gate residents.

The Project is being constructed on a property that was used as an unpermitted landfill until 1949 by an entity known as Southeastern Disposal and By-Products. The property site is identified in CalRecycle's Solid Waste Information System (SWIS) as an Unpermitted Closed Solid Waste Disposal Site and SWIS No. 19-AA-5545. In 1984, the State of California Department of Health Services, Toxic Substances Control Division concluded that the clean-up work completed effectively mitigated waste constituents to proceed with the Lewis Homes residential development project. The requirements of the PCLUP came into effect in 1988. As such, the project site is subject to State solid waste regulations that require the PCLUP before any change to the current land use, construction, or land preparation can occur.

The Los Angeles County Department of Public Health, Solid Waste Management Program, acts as the Local Enforcement Agency (LEA) for the State of California's Department of Resources Recycling and Recovery (CalRecycle). The County is authorized by Division 30 of the Public Resources Code (PRC), Section 43209 and 45000, Title 14 and 27 of the California Code of Regulations (14 CCR & 27 CCR), to enforce applicable solid waste regulations and to ensure solid waste sites meet the State minimum standards within the County of Los Angeles. As such, the City is working with the LEA to obtain approval of the PCLUP.

Construction is currently at the 80% completion stage. Improvements that have been substantially completed include but are not limited to rough grading, drop inlet for storm water diversion structures in the Bandini Channel, a wetland overlook area, the stream adjacent to the education/flexible space building and wetland, south bio swale, construction of 18 raised planters, planting of 75 trees, installation of the prefabricated education center and the restroom/maintenance building, two shade structures, a water element at the playground, installation of multi-use walking and bicycle pathways, exercise equipment located at various stages along the walking and bicycle paths, benches, picnic tables, drinking fountains, trash cans, and pathway lighting. The total estimated cost of improvements completed to date is over $12 million.
3 57
The Project has received the listed grants:

Grants Amount Grant Recipient
State Water Resource Control Board (Prop 1) $7,975,100
City
Land and Water Conservation Fund (LWCF) $3,000,000
Los Angeles County Flood Control District $530,000
Safe Cle-an Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 G-rant $1,919,847
Conservation Corp of Long Beach $713,015
Rivers and Mountains Con-servancy Funds $4,404,798
TPL
Private Donations $90,000
Total $25,506,161
ATTACHMENT: Proposed Resolution
GD:lc
4 58
Attachment A
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH GATE, ST ATE OF CALIFORNIA, DECLARING AN

EMERGENCY STILL EXISTS AND AUTHORIZING

REPAIR, REPLACEMENT OR MAINTENANCE

ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE

URBAN ORCHARD PROJECT WITHOUT PUBLIC

BIDDING, PURSUANT TO THE EMERGENCY

CONTRACTING PROCEDURF,S OF THE SOUTH GATE

MUNICIPAL CODE AND THE CALIFORNIA PUBLIC

CONTRACT CODE
WHEREAS, at the Special City Council meeting on February 6, 2023, the City Council for the City of South Gate ("City") considered and passed a Resolution declaring an emergency and authorized the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project ("Project") pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code; and WHEREAS, construction activities at the Project site began on August 2, 2021, and have reached the eighty percent completion stage, but the Project will require several more months of work before it is complete; and
WHEREAS, the City has received notice from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"), demanding that the City immediately cease all construction work on the Project until such time that a Post Closure Land Use Plan ("PCLUP") is submitted to the County for approval before any change to the current land use, construction, or land preparation can occur to comply with the requirements of the California Code of Regulations, Title 27 (27 CCR), Section 21190 (the "Cease and Desist and Corrective Action Order"); and
WHEREAS, the City has terminated its construction agreement withthe contractor, except for the requirement for the contractor to perform certain maintenance activities; and WHERF,AS, although no construction activities will occur at the Project site until the County issues its PCLUP, it will be necessary in the interim for certain minimal maintenance activities to be performed at the site for the protection of the existing improvements and/or for public safety (collectively, the "Maintenance Activities"); and WHEREAS, at a special meeting of the South Gate City Council ("Council") held on Monday, February 6, 2023, the Council received information provided by the City's Public Works Department establishing that the City does not have sufficient manpower to perform the Maintenance Activities with its own forces, and that the immediate need for the performance of the Maintenance Activities does not permit a delay that would result from a competitive solicitation for bids.

59 NOW, THEREFOR, BASED ON THE FACTS SET FORTH ABOVE, THE COUNCIL OF

THE CITY OF SOUTH GATE, CALIFORNIA, HEREBY MAKES THE FOLLOWING FINDINGS:

1. The County's issuance of the Cease and Desist and Corrective Action Order at the current stage of the Project work, coupled with the immediate and ongoing need to perform the Maintenance Activities, has created an emergency for the City with respect to the Project; and

2. The emergency will not permit a delay resulting from a competitive solicitation for bids to perform the Maintenance Activities; and

3. The actions to be taken pursuant to the Resolutions set forth below continue to be necessary to respond to the emergency.

NOW, THEREFOR, THE COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals and findings are true and correct and incorporated herein by reference.

SECTION 2: Pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code F322050, the Council hereby authorizes and directs the City's City Manager and his designees to take such actions as the City Manager deems necessary to cause the Maintenance Activities to be performed, and to procure the necessary equipment, services, and supplies therefore, all without giving notice for bids to let contracts, and without regard to the dollar amounts of the contracts for such activities, equipment, services and supplies.

SECTION 3: At each regularly scheduled meeting of the Council after the date of the original Resolution, dated February 6, 2023, until further notice from the Council, the City Manager has and shall continue to present to the Council the reasons justifying the emergency, that the emergency declaration will reduce delays and associated costs that would otherwise result from the competitive solicitation for bids and why that action is necessary to respond to the emergency.

SECTION 4. At each such regularly scheduled meeting until the emergency action is terminated, the Council shall review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action.

SECTION 5. The Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the Maintenance Activities may be completed by giving notice for bids to let contracts.

SECTION 6, In accordance with the provisions of California Public Contract Code § 22050, this Resolution shall only be effective if passed by a four-fifths vote of the Council.

60 SECTION 7. The City Clerk shall certify to the adoption of this Resolution, which shall be effective upon its adoption.

PASSED, APPROVED and ADOPTED this 25'h day of April, 2023.

CITY OF SOUTH GATE
BY:

Maria del Pilar Avalos, Mayor
ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

By:

NablF. Salinas,City Attorney

61 CITYMANA8ER'SOFFICE
Item No. 3
APR19 2023
1,3q,, C'dyofSouthGate

CITY COUNCIL
AGENJDA IBJ[LL
Department Director:

For the Regular Meeting of: April 25, 2023
ri i ent: Public Works
J4, CityManager: Artur Cervantes Chra%s Je,ffers
SUBJECT: FISCAL YEAR 2023/24 STREET LIGHTING AND LANDSCAPE MAINTENANCE DISTRICT N0. 1 - RESOLUTIONS TO PRELIMINARILY

APPROVE THE ENGINEER'S REPORT, DECLARE THE CITY'S INTENTION TO

LEVY AND COLLECT ASSESSMENTS AND SET A PUBLIC HEARING
PURPOSE: Annually, the City Council undertakes certain proceedings to levy and collect assessments within the Street Lighting and Landscape Maintenance District No. l (District). On February 28, 2023, the City Council initiated the proceedings. The next steps are to adopt resolutions to preliminary approve the Engineer's Report, to declare the City's intention to levy and collect assessments, and to set a public hearing.

RF,COMMENDED ACTIONS: The City Council will consider:
a. Adopting a Resolution preliminarily approving the Engineer's Report required for the proceedings of the Fiscal Year 2023/24 Annual Levy and Collection of Assessments for the Street Lighting and Landscape Maintenance District No. 1; and b. Adopting a Resolution declaring the City's intention to levy and collect assessments under the Fiscal Year 2023/24 Annual Levy and Collection of Assessments within the Street Lighting and Landscape Maintenance District No. 1 and setting a Public Hearing for May 23, 2023.

FISCAL IMPACT: The cost of preparing the Engineer's Report is $8,307 and it will be funded with Street Lighting and Landscaping Funds budgeted in the Fiscal Year 2022/23 Municipal Budget.

ANALYSIS: The assessment amount is currently set at $2.38 per adjusted front footage. The total in revenue produced from this assessment has remained constant over the years while the total cost of maintaining the District has increased, leaving an operating shortfall. The revenue for this Fiscal Year ("FY") 2023/24 is estimated to be $1,994,154, while the cost of maintaining the District is estimated to be $3,041,636. The operating budget deficit is $1,047,482, which will be funded with the restricted funds including Measure R, Gas Tax and Proposition A.

On April 26, 2016, the City Council authorized a financial analysis to identify alternatives to minimize the funding deficit which would be needed if the City Council wished to conduct 1 62
Proposition 218 Ballot proceedings for new or increased assessments. A consultant conducted the analysis to determine the feasibility of increasing the assessment within the existing District to cover the revenue shortfall. Feasible alternatives recommended creating new districts to supplement the revenue from the subject District. New districts are created via separate and independent proceedings. As such, staff is not planning to propose, as a part of these proceedings, an increase to the assessment rates.

BACKGROUND: The District was formed in 1981 and operates pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code). The District provides the authority to levy an assessment on parcels of land which have been identified as receiving a direct "special benefit" from a public improvement. The District encompasses the entire City; therefore, the assessment is levied on all parcels citywide.

District revenue can only be utilized to meet the original intent of the District: maintain and operate landscaping and lighting systems citywide and within City streets. Qualifying expenditures include operations and maintenance of: (a) landscaping (trees, shrubs, grass, other omamental vegetation, irrigation systems and drainage systems) and (b) lighting systems (illuminated signs, decorative light fixtures, street 'furniture, street lights and traffic signals), inclusive of labor and materials.

Annually, the District's funds are levied and collected by the Los Angeles County Assessor's Office (LA County) on behalf of the City in the property tax roll. Several actions from the City Council are required to provide LA County with the authority to levy and collect the assessments, according to LA County requirements and applicable state law. The actions before the City Council are a part of the proceedings necessary to provide such authority.

On February 28, 2023, the City Council adopted Resolution No. 2023-10-CC irutiating the proceedings for FY 2023/24 and directing the Engineers Report to be prepared.

The next steps in the proceeding can be achieved by adopting the two proposed Resolutions before the City Council, which will accomplish the following:
* Declare the City's intention to levy and collect assessments in FY 2023/24 within the District;
* Set a public hearing for May 23, 2023. At that time, the City Council will, (a) consider and determine whether to levy the proposed annual assessment, and (b) hear all protests related to (i) said proposed proceedings, (ii) the estimate of the cost and expenses of the proposed maintenance, and/or (iii) the proposed annual assessment. Any and all persons interested may file a written protest prior to the conclusion of the hearing referred to herein; and
* Preliminarily approve the Engineer's Report which is the document required to set the amount of the assessment. The Engineer's Report contains the following: Description of the District, District budget, an analysis of revenue needs, a benefit analysis, the total parcels located within the District, and the amount to be assessed.

The schedule for the District assessment proceedings is as follows:
2 63
Date City Council Action
2/28/2023 City Council adopted Resolution No. 2023-10-CC initiating proceedings to levy assessments and ordering preparation of the Engineer's Report. 4/25/2023 1. Adopt Resolution approving Engineer's Repoit. '

2. Adopt Resolution declaring the City's intention to levy and collect assessments and set a public hearing May 23, 2023.
5/23/2023 Conduct a priblic hearing and adopt a Resolution confirming the area boundary and ordering the levy of annual assessments.
8/07/2023 Deadline for filing assessment roll.

An Assessment District creates an authority to levy a fee to a specific geographic area or parcels of land which have been identified as receiving a direct "special benefit" from a public improvement. The District enables the City to provide enhanced levels of landscape maintenance and street lighting along City streets. These landscape and lighting improvements are considered to be of special benefit to the properties within the City boundaries. The funding for the maintenance and services is provided through annual assessments paid by the benefiting property owners within the District. In order for the City to continue to levy and collect assessments within the District for FY 2023/24, an Annual Report must be prepared, and the City Council must conduct a public hearing as required by the Landscaping and Lighting Act of 1972.

ATTACHMENTS: A. Proposed Resolution approving the Engineer's Report (Exhibit A: 2023/24 Engineer's Annual Levy Report is available for review in the City Clerk's office)
B. Proposed Resolution declaring the City's intention and setting a Public Hearing
KT:lc
3 64
Attachment A
RESOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH GATE, CALIFORNIA, PRF,LIMINARILY

APPROVING THE ENGINEER'S REPORT REQUIRED FOR
THE PROCEEDINGS OF THE FISCAL YEAR 2023/24

ANNUAL LEVY OF ASSESSMENTS WITHIN THE STREET

LIGHTING AND LANDSCAPE MAINTENANCE DISTRICT
N0. 1
WHEREAS, the City Council of the City of South Gate (City Council), pursuant to the terms of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California, adopted Resolution No. 2023-10-CC, initiating proceedings for the annual levy of assessments within a special maintenance district, said special maintenance district known and designated as Street Lighting and Landscape Maintenance District No. l (hereinafter referred to as the "Maintenance District"); WHEREAS, the City Council was presented with an Engineer's Report, dated April 10, 2023, attached hereto as Exhibit "A" (hereina:tter referred to as the "Report"), as required by said Divisionl5 of the California Streets and Highways Code and as previously directed by Resolution No. 2023-10-CC approved on February 28, 2023;
WHEREAS, the City Council examined and reviewed the Report as presented and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the special benefits received from the improvements to be maintained, as set forth in said Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTIONI. TheCityCouncildoesherebydeclarethattheaboverecitalsaretrueandcorrectand incorporated herein by reference.

SECTION 2. The City Council does hereby acknowledge Report as presented consists of the following:

A. Plans and specifications describing the general nature, location and extent of the existing improvements to be maintained are on file inthe City Engineer's office. No new improvements or any substantial changes in existing improvements are proposed for the next fiscal year; all improvements to be maintained are in existing public streets or sidewalks of the City;
Page l of 2
65 B. Estimate of cost, including the amount of the annual installment for the forthcoming fiscal year;
Diagram of the Maintenance District; and
Assessment of the estimated costs of the improvements, including the amount of individual annual installments for the next fiscalyear. No assessments on any parcels within the Maintenance District are to be increased from those levied for the last fiscal year.

SECTION 3. The City Council does hereby declare that the Maintenance District and the associated assessments as outlined inthe Engineer's Report are incompliance withthe provisions of the California Constitution Article XIIID.

SECTION4. TheCityCouncildoesherebyapprovetheEngineer'sReportonapreliminarybasis, and orders it to be filed in the Office of the City Clerk as a permanent record and to remain accessible to public inspection.

SECTION5. TheCityClerkshallcertifytotheadoptionofthisResolutionwhichshallbeeffective upon its adoption, and the minutes of this meeting shall so reflectthe presentation ofthe Assessment Engineer's Report.

PASSED, APPROVED and ADOPTED this 25'h day of April 2023.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
ATTEST:

B7:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

66 CENTENNIAI

EXHIBIT A

AVAILABLE FOR REVIEW IN THE CITY CLERK'S OFFICE
City of South Gate
Maintenance District No. I
2023/2024 ENGINEER'SANNUALLEVYREPORT
Intent Meeting: April 25, 2023
Public Hearing: May 23, 2023
67 Attachment B
RESOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH GATE, CALIFORNIA, DECLARING THE CITY'S

INTENTION TO LEVY AND COLLECT ASSESSMENTS
UNDER THE FISCAL YEAR 2023/2024 ANNUAL LEVY AND

COLLECTION OF ASSESSMENTS WITHIN THE STREET

LIGHTING AND LANDSCAPE MAINTENANCE DISTRICT
NO. I,ANDSETTING APUBLICHEARINGFORMAY24,2023
WHEREAS, the City Council ofthe City of South Gate, (City Council) previously formed a special maintenance district pursuant to the terms of the "Landscaping and Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California, such special maintenance district known and designated as Street Lighting and Landscape Maintenance District No. l (hereinafter referred to as the "Maintenance District"); WHEREAS, on February 28, 2023, the City Council adopted Resolution No. 2023-10-CC initiating proceedings for the annual levy of the Fiscal Year 2022/2023 assessments and ordering preparation of an Engineer's Report for the District;
WHEREAS, at this time the City Council desires to undertake proceedings to provide forthe annual levy of assessments forthe next fiscal year to finance the costs and expenses necessary to pay for the maintenance of the improvements in said Maintenance District; and WHEREAS, the City Council has approved the Engineer's Report, as required by law, and desires to continue with the proceedings for said annual levy

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council does hereby declare that the public interest and convenience requires, and it is the intention of this legislative body, to levy and collect assessments to pay the annual costs and expenses for the maintenance and/or servicing of such improvements, from those parcels which specially benefit from improvements described below from the above-referenced Maintenance District, and said improvements are generally described as follows:

The operation, maintenance and servicing of the following improvements, all withinexisting public streets or public sidewalks of the City:

Page I of 4
68 A. Landscaping, ornamental vegetation, including trees, shrubs, irrigation systems and drainage facilities, together with appurtenances.

B. Public lighting, street lighting improvements and traffic signals, together with appurtenances
SECTION 3. The City Council does hereby affirm that said works of improvements are of special benefit to the properties within the boundaries of said Maintenance District, which Maintenance District the legislative body previously declared to be the area benefited by said works of improvements, and for particulars, reference is made to the boundary map as previously approved by this legislative body, a copy of which is on file in the Office of the City Clerk and open for public inspection, and is designated by the name of this Maintenance District.

SECTION4. The City Council does hereby direct that the annual Engineer's Report, as preliminarily approved by the City Council, shall (pursuant to a separate Resolution adopted by the City Council) promptly be placed on file with the City Clerk, and shall thereafter be accessible for public inspection. Reference is made to Report for a 'full and detailed description of the improvements to be maintained, the boundaries of the Maintenance District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the Maintenance District.

SECTION 5. The City Council does hereby affirm that all costs and expenses of the maintenance work and incidental expenses have been apportioned and distributed to the benefiting parcels in accordance with the special benefits received from the proposed work. No assessments on any parcels within the Maintenance District are to be increased from those as levied for the last fiscal year.

SECTION6. TheCityCouncildoesherebygivenoticethatapublichearingisherebyscheduledin the regular meeting place ofthis legislative body, being the Council Chambers of City Hall, located at 8650 California Avenue, South Gate, CA 90280, and via Zoom video and teleconference on the 24'h day of May 2023 at 6:30 p.m.

At that time the legislative body will consider and finally determine whether to levy the proposed aru'iual assessment, and to hear all protests relating to said proposed proceedings, or the estimate of the cost and expenses of the proposed maintenance, orthe proposed annual assessment.

Any and all persons interested may file a written protest prior to the conclusion of the hearing referred to herein or, having filed such a protest, may file a written withdrawal of that protest. A written protest must state all grounds of objection. A protest by a property owner must contain a description sufficient to identify the property owned by such person.

Any interested person may mail a protest to the following address:

Yodit Glaze, City Clerk
City of South Gate
8560 California Avenue
South Gate, CA 90280

69 To be considered by the legislative body, all protests must be receivedpriorto the conclusion of the public hearing. A postmark prior to such date and time will not be sufficient.

SECTION7. TheCityClerkisherebyauthorizedanddirectedtogivenoticeasrequiredbylawby causing a copy of this Resolution to be published in the Los Angeles Wave newspaper, a newspaper of general circulation within the City of South Gate; said publication to be completed not less than ten (10) days prior to the date set for the public hearing.

SECTION 8. For any and all information relating to these proceedings, including information relating to protest procedure, your attention is directed to the person designated below:

Arturo Cervantes, P.E.

AsSistant City Manager/Director of Public Works
City of South Gate
8650 California Avenue
South Gate, CA 90280
[Remainder of page left blank intentionally.]

70 SECTION9. TheCityClerkshallcertifytotheadoptionofthisResolutionwhichshallbeeffective upon its adoption.

PASSED, APPROVED and ADOPTED this 25'h day of April 2023.

CITY OF SOUTH GATE:

BY:

Maria del Pilar Avalos, Mayor
ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

B7: :iircit':f:'rney@

71 Item No. 4
CITYMANAO!R'80PPie!

AGENDA BULL
For the Regular Meeting of: April 25, 2023
Originating Department: Community Development
Department Director:
eredi T. El ara
City Manager:

SUBJECT: AMENDMENT N0. 1 TO CONTRACT N0. 2020-85-CC WITH VERONICA TAM AND ASSOCIATES, INC., TO UPDATE THE HOUSING ELEMENT FOR THE 6th PLANNING CYCLE 2021-2029
PURPOSE: The City has contracted with Veronica Tam and Associates, Inc., to help the City update the Housing Element for the 2021-2029 Cycle. The proposed Amendment No. 1 to the existing Contract No. 2020-85-CC is required to provide continued professional services to obtain certification of the update to the Housing Element by the California Department of Housing and Community Development ("HCD").

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving the Amendment No. 1 to Contract No. 2020-85-CC with Veronica Tarn and Associates, Inc., for Professional Services to update the Housing Element for the 6'h Planning Cycle 2021-2029; and
b. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.

FISCAL IMPACT: The additional $14,640 for the proposed Amendment No. 1 has been allocated via the SB2 and LEAP Grants for the preparation, completion, and consulting of the Housing Element update for the 6'h Planning Cycle 2021-2029. There is no impact to the General Fund.

ANALYSIS: Veronica Tam and Associates, Inc., ("VTA") has been diligently working with the City to address all HCD's recommendations and requirements to complete a certified Housing Element update for the 6'h Planning Cycle 2021-2029. Like most cities in California, the City of South Gate has been challenged in getting timely and reasonable responses by HCD to their draft Housing Element submissions. The League of California Cities estimates that over 70% of those needing to submit updated Elements have not been able to obtain final approval from HCD.

Assembly Bill 686 introduced a duty to affirmatively further fair housing throughout California.

Affirmatively Fuithering Fair Housing ("AFFH") was established to combat housing discrimination, eliminate racial bias, undo historic patterns of segregation, and lift barriers that 1 72
restrict access to foster inclusive communities and achieve racial equity, fair housing choices, and opportunity for all Californians. To comply with these requirements, VTA has been working with City staff to propose revisions to the dra'ft Housing Element the City's Planning Commission and City Council reviewed in 2021. At that time, the City Council authorized the draft Housing Element to be submitted for HCD review and comment. The HCD has responded with numerous comments regarding emergency shelter requirements and compliance; development height standards for certain densities; and parking standard adjustments. Staff and VTA believe we are close to obtaining concurrence with HCD and should be ready to resubmit to the City Council for consideration in early summer.

BACKGROUND: DuetothemultiplesubmittalsoftheHousingElementupdatedrafttoHCD, VTA is necessary to assist the City in ensuring that the City of South Gate receives HCD's certification for the proposed Housing Element for the 6'h Planning Cycle 2021-2029. Failure to have a certified HCD Housing Element could subject local jurisdictions to litigation and further loss of local control related to development projects. The State of California has recently initiated litigation against the City of Huntington Beach for its failure to address its housing element..

ATTACHMENTS: A. Proposed Amendment No. 1
B. Contract No. 2020-85-CC
2 73

ATT ACHMENT A
AMENDMENT NO. I TO CONTRACT N0. 2020-85-CC FOR

PROFESSIONAL SERVICES FOR THE HOUSING ELEMENT UPDATE
FOR THE 6th PLANNING PERIOD CYCLE 2021-2029 BETWEEN THE

CITY OF SOUTH GATE AND VERONICA TAM AND ASSOCIATES,
INC.

This Amendment No. l for Professional Services for Horising Element Update for the 6TH Planning Period Cycle 2021-2029 ("Agreement") is made and entered into on April 25, 2023, by and between the City of South Gate, a municipal corporation ("City"), and Veronica Tam and Associates, Inc., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, on August 25, 2020, the City Council approved Contract No. 2020-85-CC with Consultant to provide professional services to update the South Gate Housing Element, 6th Planning Period Cycle 2021-2029 in an amount not to exceed Eighty-Nine Thousand Four Hundred Fi'fty Dollars ($89,450) and
WHEREAS, City and Consultant desire to execute Amendment No. 1, retroactively effective October 16, 2021, to continue providing services identified in the Scope of Work, attached hereto as Exhibit "A" and made a part of this Amendment, to include additional as needed Professional Services for the update to the South Gate Housing Element, 6th Planning Period Cycle 2021-2029, in an amount not to exceed $14,640, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement to a sum of One Hundred Four Thousand and Ninety Dollars ($104,090).

NOW, THEREFORE, the Parties hereby agree as follows:

1. MODIFICATION TO AGREEMENT

1.1 TERM OF AGREEMENT.

Consultant agrees to extend its services retroactively effective October 16, 2021 through project completion.

1.2 COMPENSATION.

The total amount of compensation for this Agreement shall not exceed the sum of Fourteen Thousand Six Hundred Forty ($14,640) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by Director of Community Development or his/her designee.

2. EFFECT OF AMENDMENTS. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits attached hereto, 3 74
Amendment No. l to Contract No. 2020-85-CC
Veronica Tam and Associates, Inc.

shall remain unchanged and in full force. Furthermore, City reserves the right to augment or reduce the scope of work as the City deems necessary.

2. EFFECTIVE DATE. The effective date of this Agreement is October 16, 2021, and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of the Agreement.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY:

VERONICA TAM AND ASSOCIATES, mC.:

By:

Veronica Tam, Owner
Dated:
4 75
ATTACHMENT 6 Contract No. 2020-85-CC

AGREEMENT FOR PROFESSIONAL SERVICES

FOR HOUSING ELEMENT UPDATE SERVICES FOR THE
2021-2029 CYCLE BETWEEN THE CITY OF SOUTH GATE AND
VERONICA TAM AND ASSOCIATES, INC.

This Agreement for Professional Services for Housing Element Update Services for the 2021-2029 Cycle ("Agreement"), is made and entered into on August 25, 2020, by and between the City of South Gate, a municipal corporation ("City"), and Veronica Tam and Associates, Inc., a Califomia limited liability corporation ("Consultant"). The City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain professional services to update the South Gate Housing Element, 6" Planning Period Cycle 2021-2029; and WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the professional services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform professional services described in the Proposal attached hereto as Exhibit "A" and made a part to this Agreement.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. SCOPE OF WORK. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Work as described in Exhibit "A". The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION. The total amount of compensation for this Agreement shall not exceed the sum of Eighty-Nine Thousand Four Hundred Fifty Dollars ($89,450) as described in Exhibit "A." City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred unless first approved in writing by the Director of Community Development.

2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between the Consultant's office and City Hall shall not be billable; however, mileage is an allowable charge reimbursable at the federal rate. Consultant may request an exemption on a case by case basis.

2.2 Consultant shall submit to City a monthly invoice for services rendered included in Exhibit "A." City shall pay the Consultant within forty-five (45) days of receipt

5 76
of the invoice.

2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.

TERM OF AGREEMENT This Agreement is effective as of August 25, 2020, and will remain in effect through and including October 15, 2021, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

CITY AGENT. The Director of Community Development, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director of Community Development has the authority to provide that approval or authorization.

CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located within City which may be affected by the services to be performed by Consultant under this Agreement. Consultant further represents that in performance of this Agreement, no person having such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the tertn of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in the Consultant's business. During the term of this Agreement and/or as a result of being awarded this Agreement, Consultant shall not offer, encourage or accept any financial interest in the Consultant's business or in this Agreement by any City employee or official.

GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. The City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its propeity. If this Agreement is terminated by City as provided herein, Consultant will be paid a total amount equal to its outstanding fees for services rendered as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.

6.2.1 The City may, by written notice to Consultant, terminate the whole or any

6 77
part of this Agreement in any of the following circumstances:
a.
b.

If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof; or
If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger
performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure within a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.

6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

6.2.3 If this Agreement is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computation, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work perfortned. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1 above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimination.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or

7 78
veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and City governrnents. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disabled or age. Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include but are not limited to hiring, upgrading, demotion, transfer, recniitment, recniitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perfoim any services under this Agreement. City shall have access to all documents, data and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City certificates indicating compliance with the following minimum insurance requirements no less than one (l) day prior to beginning of performance under this Agreement:

6.5.1 Workers' Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees.

6.5.2 Comprehensive general and automotive liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted or authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured City, its officers and employees.

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C. Specify its acts as primary insurance.
d.
e.

Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
Cover the operations of Consultant pursuant to the terms of this Agreement.

6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actioris of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.

6.7 Compliance With Applicable Law. Consultant and City shall comply with all applicable laws, ordinances and codes of the federal, state, county and city governments, without regard to conflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture or association, as between City and Consultant.

6.8.1. Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8.2. Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreemerit claims or is determined by a court of competent jurisdiction or Ca)PERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for

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CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any fees assessed and interest, which would otherwise be the responsibility of City.

6.9 Consultant's Personnel.

6.9.1 All services required under this Agreement will be performed by Consultant, or under Consultant's direct supenision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractor's wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security.

6.9.4 Consultant shall indemnify and hold harmless the City and all other related entities, officers, employees, and representatives, from any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices, or of any acts or omissions by Consultant in connection with the work performed arising from this Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California, without regard to conflict of law principles.

6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be constnied as though each of the parties participated equally in the drafting of the same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.

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6.11.3 The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.

6.11.4 Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, subcontractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

6.13 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by City, and the cost thereof shall be charged to the Consultant.

6.14 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

6.15 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other Party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other Party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and

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invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.16 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.17 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.18 Attorney's Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attomey's fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is abrought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorney's fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.19 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither Party has made any representations to the other except as expressly contained herein. Neither Party, in executing or performing this Agreement, is relying upon any statement or infom'iation not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

6.20 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery, and depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY:

City of South Gate
Joe Perez
Director of Community Development
8650 California Avenue
South Gate, CA 90280
E-mail:[email protected]
TO CONSULTANT:

Veronica Tam and Associates, Inc.

Veronica Tam, AICP Principal
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
Email: veronica.tam(aytaplanning.com

WITH COURTESY COPY TO:

City of South Gate
Carmen Avalos
City Clerk
8650 California Avenue
South Gate, CA 90280
E-mail: [email protected]
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6.21 Warranty of Autho*ed Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.

6.22 Consultation With Attorney. Consultant warrants and represents that it has consulted with an attomey or knowingly and voluntarily decided to forgo such a consultation.

6.23 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this Agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.

6.24 Counterparts. This Agreement may be executed in counterpaps and as so executed shall constitute an agreement which shall be binding upon all Parties herein.
[Remainder of page left blank intentionally]

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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:
aria Davila, Mayor
ATTEST:

BY: eo.,
Carmen Avalos, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY:

F. Salinas, City Attorney
VERO CA TES, INC.:

Veronica Tam, AI P, Principal
Dated: August 25, 2020

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VERONICA TAM AND AS!!OCIATtS
July 15, 2020
Erika Ramirez, Senior Planner
City of South Gate
Planning Division
8650 California Avenue
South Gate, CA 90280
Subjed: Proposal for the City of South Gate Housing Element Llpdate Servi Dear Ms. Ramirez:

Veronio Tam and Associates, Inc. (\/TA) is pleased to submit this proposal to assist the City of South Gate with the 6" cycle Housing Element Update, We have included EcoTierra Consulting to provide assistance with CEQA compliance.

VTA is a recognized consulting firm with a strong focus on housing planning and community development. We have substantial experience in assisting jurisdictions in preparing the Housing Element updates. For the 5" cycle Housing Element update cycle, we successfully completed close to 60 Housing Elements for jurisdictions throughout the State, including for the City of South Gate. Most recently in 2019, we completed three P cycle Housing Elements that were subject to the recent changes in State Housing Element law.

We believe we are well-qualified to assist the City of South Gate and look forward to discussing our proposal with you. Please contact me if you have questions or need additional information.

I can be reached at [email protected] or (626) 304-0440x1 V ica Tam, AIC
Principal
107 S. Fair Oatcs Avenue, Suite 212
Pasadena, CA 91105
P (626) 304-0440
F (626) 304-0005
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is-i
I. Smpe of Work and Approach
II. Schedule.

Ill. Firm Organization
IV. Project Organization
V. Cost Proposai
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City of South Gate
Housing Element Update Services
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1. Scope of Work and Approach
Task 1- Project Administration
Tack 1.1- Kid<-off MeeUng
VTA will attend a kick-off meeting with City staff to discuss project expectations regarding coordination, progress reports, and deliverables.

Deliverable(s):
' Meeting summary with project goals, objectives, and action items Tas,k i.2- Pmjed Schedule Develqpment
Maintaining schedule is critical for the Housing Element update. We will work with City staff to develop a detailed schedule with tasks and milestones for achieving Housing Element certification on time (by October 15, 2021 or within the 520-day grace period).

The schedule for the Housing Element will drive the overall project schedule, including the public outreach, CEQA clearance, and HCD review,
Deliverable(s):
' Initial Project Schedule and updated Schedules
Task1.3 - ProvedCoordination
We will set up bi-weekly progress updates with City staff. These meetings may be conducted via audio/video conferencing or in person.

Deliverable(s):
' Meeting summaries
Taskl.4- ' Support(AsNeeded)
As need, \/TA will provide technical assistance to City staff to navigate through the RHNA process.

Task 2 - Housing Element Assessment
'Task2.l'-Ev@luationofthe2013-2021 HousirBgglement
As an initial task to the Housing Element update, we will review and evaluate the City's progress in implementing the 2013-2021 Housing Element, and recommend changes in programs and objectives needed. The City's 2019 Housing Element Annual Progress Report (APR) is a good starting point for this evaluation.

Task 2.2 - Needs Ar3alysls
The Housing Needs Assessment will contain the following topics to satisfy Government Code Section 65583(a) requirements:
' Demographics, income, and employment trends;
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' Household characteristics;
' Housing stock characteristics;
' At-risk housing analysis; analysis of special housing needs; and ' Affirmatively furthering fair housing analysis.

Most recently, HCD released a Technical Memo for AB 686 (Affirmatively Furthering Fair Housing). VTA will consult this memo and HCD staff to ensure this new requirement is adequately addressed in the Housing Element update.

Task-2.3= Sitq Analysis
The 6'h Cycle RHNA is significant for the entire region. The City's allootion is estimated at 8,263 units, more than six times the City's 5'h cycle RHNA. While the City's General Plan offers significant increase in capacity over the long term, this Housing Element update would require significant efforts to identif5/ additional sites with near-term potential, taking into considerations the adequate sites requirements under new Housing Element laws (SB 166, AB 1397, etc.).

Tpk2.4- Housing Constfflints ind.0pportuntties
We will identify potential governmental and non-governmental constraints to housing production, including environmental and infrastructural constraints. This analysis must contain a review of factors that may potentially constrain the development, improvement, and preservation of housing in South Gate. Factors to be reviewed include market, governmental, environmental, and infrastructural constraints. New Housing Element laws require the assessment of nongovernmental constraints, including NIMBYism, lending practices, shortage of labor, and other economic factors.

In addition to the sites inventory, we will also discuss other resources such as funding available and partnership opportunities, as well as opportunities for energy conservation Task 2.5 - Housing Goals, Policies, and Quantified Objectives We will review the General Plan, specific plans, and other City documents for guiding principles, The goals and policies in the Housing Element will be updated to be consistent with other City documents. In addition, pursuant to AB 686, we will incorporate the fair housing goals and policies from the Analysis of Impediments to Fair Housing Choice.

Taik 2.6 - Implementation Program
Based upon the analyses and research conducted in the previous tasks, we will update the Housing Element. For each program included in the Housing Element, we will establish the timeframe for implementation, specific objectives, funding sources, and responsible agencies.

The programs will satisfy requirements of Government Code Sections 65583(b) and (c).

Several new programs are mandated:
' Program to incentivize Accessory Dwelling Units
' Program to address impediments to fair housing
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T4s@2;-7=fQapsjn:d Figures
As part of the Housing Element update, we will update, as appropriate, figures and maps in the Housing Element. As the Housing Element is a stand-alone document and we do not anticipate land and zoning changes as part of the Housing Element, no other elements should be affected.

This budget includes updating only the Housing Element graphics.

Task 3 - Community Engagement and Public Hearings
7a*k :,at- C:gmrpunityOutreach/Stuay Sessiom
Housing Element law requires outreach to low and moderate income and special needs populations during the development of the Draft Element. In light of the current COVID-19 situation, in-person community meetings would be infeasible. Therefore, we propose the following for the South Gate Housing Element:
' Planning Commission Study Session #1 - We will introduce the Housing Element update before the Planning Commission to discuss housing needs in the community. We will invite agencies and organizations that serve the low and moderate income population and those with special housing needs, as well as housing developers active in Gateway subregion.
' Planning Commission Study Session #2 - We will present the Draft Housing Element prior to submitting the Element for HCD review. We will revise the Draft Housing Element to summary public comments received and Planning Commission direction to prepare an HCD Review Draft.

Task 3i2- Outreach Assistanoe
We will prepare presentations, outreach materials, and outreach list for the study sessions. We will also assist staff with noticing requirements and staff reports.

Task 4 - Facilitation of Review and Approval of Housing Element Amendment Tasi%4;1 -'8taff.Review of DraffHousing Element
With the analyses conducted in the previous tasks, we will comprehensively update the City's 2013 Housing Element for the 2021-2029 cycle. A Screendraft Housing Element will be prepared for staff review. Our budget includes two rounds of review.

Deliverable(s):
' Screendraft Housing Element (electronic copy)
T44k4.'2-'public Review Draft Hogsing Element
We will revise the Screendraft Housing Element, responding to staff comments to formulate the Public Review Draft. We recommend presenting this Draft Housing Element to the Planning Commission prior to submitting for HCD review (see Task 3.1 ). We will revise the Public Review Draft Housing Element to reflect any changes desired by the Planning Commission and respond to public comments.

Deliverable(s):
' Public Review Draft Housing Element (electronic copy) 107 S. Fair Oaks Avenue, Suite 212
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HCD review of the Draft Housing Element is mandatory. During the review, we would work to address all HCD comments. We would communicate with HCD and facilitate review of the revisions via revised pages. All revisions made to the Draft Housing Element would be shown as tracked changes. The goal is to secure a Finding of Substantial Compliance on the Draft Element before proceeding to adoption. This way, final certification would be contingent upon adopting the Housing Element as revised and reviewed by HCD, and the City would avoid adopting a Housing Element that does not completely meet HCD requirements and needing to repeat the review and adoption process again.

Deliverable(s):
ffl HCD Review Draff Housing Element (electronic copy and one hard copy) ' HCD Housing Element Completeness Checklist
7aiiK4.4-Ad6ption F"ubik: Hearings (2)
Upon completion of HCD review, VTA will conduct two public hearings before the Planning Commission and City Council for the adoption of the Housing Element.

Deliverables:
' PowerPoint presentation (electronic copy)
Tasg4;5 - Final H5using Element aha State Cer&ation
After the Planning Commission and City Council adoption hearings, we will package a Final Adopted Housing Element, along with the signed resolution, and send to HCD for its final 90-day review. We will follow through with assisting the City In achieving State certification of the Housing Element.

Deliverable(s):
' Final Housing Element (electronic copy and one hardcopy) Task 5 - CEQA Complianoe
EcoTierra Consulting will be responsible for providing CEQA compliance assistance.

EcoTierra will review the Housing Element update and City of South Gate General Plan and General Plan EIR and other additional recent environmental documents (e.g., Gateway District Specific Plan and IS/ND). We will review other associated materials as provided.

Task 5,2 - Inial Study/Environmental Determination
EcoTierra will prepare an Initial Study (IS) to determine the appropriate level of environmental review for the project, The IS will include a project description based on information contained in the Housing Element Llpdate. The analysis will rely upon information contained in the 2009 South Gate General Plan and the Environmental Impact Report prepared with the General Plan.

The IS will determine whether the proposed Housing Element update may cause significant EFFECTS On the environment that were net examined in the General Plan EIR. Assuming ttiat an IS can be prepared, we will conduct the work outlined in Task 3. If we determine that impacts 107 S. Fair Oaks Avenue, Suite 212
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would be outside the analysis prepared for the 2009 General Plan, we will notify the Cite that an Environmental Impact Report (EIR) is required and condud the work outlined in Task 4.

[email protected] =Environmental.Da<$ier4t;(IS/Np, IS/MN[ Option) Task 5.3a - Negative Declaration or Mitigated Negative Declaration. If an IS can be prepared, EcoTierra will determine if mitigation measures identified in the General Plan EIR are required as part of the project. Additionally, the IS will describe impacts that may be potentially significant and require new mitigation measures. If mitigation measures are required, we will prepare a Mitigated Negative Declaration. If mitigation measures are not required, we will prepare a Negative Declaration. This scope does not include updated modeling for air quality, greenhouse gases, energy, noise, or transportation and assumes that the Updated Housing Element will be consistent with the most recent General Plan and General Plan EIR determinations.

Following review by the City, we will revise the Administrative Draft IS/ND or IS/MND and prepare a screencheck IS/ND or IS/MND for review by the City. We will address any screencheck draft comments and prepare the IS/ND or IS/MND for publication. We will provide ten (10) hard copies, one (1) electronic copy in both PDF and Microsoft Word Format, and three (3) CD-ROM copy.

Task 5.3b - Noticing/Outreach. EcoTierra will prepare AB 52 and SB 18 consultation letters for the City's use in initiating consultation with Native American tribes that have requested consultation with the City. We will mail the letters via certified mail. The results of the consultation will be provided to EcoTierra. by the City for documentation in the environmental document. EcoTierra will attend up to one (1 ) public hearing related to the IS/ND or IS/MND.

Task 5.3c - Noticing/Filing. EcoTierra will prepare the Notice of Intent (NOI) and Notice of Completion (NOC). EcoTierra will provide five (5) hardcopies of the Public Review Draft IS/ND or 18/MND and appendices (T echnical Memoranda/Studies) to the City along with electronic copies (Word and PDF), and three (3) CD-Roms.

We will distribute the NOI to the Los Angeles County Clerk and 15 CDs of the IS/MND (and Appendices), 1 hardcopy of the NOC, and 15 hardcopies of the Electronic Summary Form to the State Clearinghouse. We assume that the City will distribute to the other interested agencies and parties.

Task 5.3d - Project Approval. We will prepare responses to comments received on the public review IS/ND or MND in a manner suitable for use in the City staff report. This scope assumes up to 6 hours to respond to comments,
Following adoption of the IS/ND or IS/MND EcoTierra will prepare the Notice of Determination (NOD) and send electronically to City staff for 'review. EcoTierra will attend up to one (1 ) public hearing related to adoption of the IS/MND.

Within 5 working days of adoption of the IS/MND, EcoTierra will distribute the NOD to the Los Angeles County Clerk. This scope assumes that CDFW fees will be paid by the City and are not included in our cost estimate.
107 S. Fair Oaks Avenue, Suite 212
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Task 5.4a - Notim of Preparation If we find that an EIR is required, EcoTierra will prepare a Noticeof Preparation(NOP). The IS will accompany the NOP for use in scoping out topics from detailed review in the EIR.

We will submit the draft NOP and IS for review by the City, revise the NOP as directed by City staff and prepare the NOP and IS for publication. We will distribute the NOP to the Los Angeles County Clerk and, 1 hardcopy of the NOP and NOC, and 15 CDs of the IS to the State Clearinghouse, We assume that the City will distribute to the other interested agencies and parties.

EcoTierra will send the NOR and IS to the State Clearinghouse, along with the required Notice of Completion (NOC) used by the State Clearinghouse to log all submittals.

Task 5.4b - Outreach. EcoTierra will prepare AB 52 and SB 18 consultation letters for the City's use in initiating consultation with Native American tribes that have requested consultation with the City. We will mail the letters via certified mail. The results of the consultation will be provided to EcoTierra by the City for documentation in the environmental document, Task 5.4c - Soping. EcoTierm will attend and present the project at one (1 ) public scooping meeting related to the EIR. We will provide the City a summary of scoping comments received on the project.

Task 5,4d - EIR. We will prepare an Administrative Draft EIR for review by City staff. Due to the programmatic nature of the Housing Element update, we assume that a Programmatic EIR will be prepared. The Programmatic EIR will analyze the broad environmental effects of implementing the components in the Housing Element Update with the acknowledgement that additional and subsequent site-specific environmental review will be required for particular aspects or portions of the program when they are better defined and become ready for implementation. The Draft Programmatic EIR will scope out the appropriate topics from detailed environmental review and these topics will be qualitatively discussed in the Other CEQA Considerations.

Upon receiving the City's comments on the ADEIR, we will discuss the City's comments and resolve any outstanding issues with City staff. This scope assumes that the City will provide a single consolidated set of comments on the ADEIR. EcoTierra will revise the administrative DEIR in response to City administrative comments. We will submit a screenchecktrack changes version of the DEIR clearly showing all revisions. Upon approval by the City, we will prepare and submit an electronic print-ready EIR for City approval.

We will prepare a Notice of Availability (NOA) for the Draft EIR. We will prepare and deliver 15 CDs of the Draft EIR, along with 15 hard copies of the Electronic Document Summary Submittal form, to the State Clearinghouse with the NOC to begin the 45-day public review period. We will distribute the NOA to the Los Angeles County Clerk. We assume the City will distribute the NOA and Draft EIR to responsible or trustee agencies, neighboring jurisdictions, and interested parties.

We will provide the City with ten (10) hard copies, one (1) electronic copy in both PDF and Microsoft Word Format, and three (3) CD-ROM copy. We will provide Eledronic Document Submittal Forms (15 hardcopies), NOC (1 hardcopy), CDs (15) containing the DEIR for distribution to the State Clearinghouse.
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Task 5.4e - Response to Comments/Final EIR. At the conclusion of the public review period, we will scan each comment letter and number comments appropriately. EcoTierra staff will coordinate with City staff and EIR technical staff on the approach to crafting responses to comments. If many comments share similar concerns, we may recommend master responses for those groups of comments. This scope of work assumes a moderate number of comments of moderate complexity that will require up to 80 hours of EcoTierra staff time. Once comments are received, we will discuss the scope and budget with the City to confirm the adequacy of the budget. We will provide the City with a copy of each comment letter with a code assigned to each comment and responses to each comment.

We will incorporate the Response to Comments into the Final Programmatic EIR. The Final Programmatic EIR will include a summary table identifying persons, groups, and agencies that commented; a copy of each comment letter with a code assigned to each comment; a response to each comment; and an errata section containing any text revisions. We will provide an administrative draft Final EIR for City review, incorporate City comments, and prepare a screencheck draft of the Final EIR and submit it to the City for final review.

Additionally, the Final EIR will include the Mitigation Monitoring and Reporting Program (MMRP), pursuant to Public Resources Code Section 21971.6, as a separate chapter. The MMRP will identify all mitigation measures, and identify all responsible parties for mitigation implementation, monitoring, and reporting responsibilities.

Upon approval by the City, we will prepare a Final Programmatic EIR for distribution prior to project hearings. We will deliver 15 CDs containing the Final Programmatic EIR to the State Clearinghouse for distribution to state agencies. We assume the City will distribute the Final EIR to responsible or trustee agencies, neighboring jurisdictions, and interested parties that have commented on the Draft EIR.

Task 5.4f - Projed Approval. Following certification of the EIR, EcoTierra will prepare the Notice Of Determination (NOD) and Send electronicallY tO City Staff far review. EcoTierra will attend up to one (1 ) public hearing related to adoption of the EIR. As a related task, we will prepare project Findings (and Statement of Overriding Consideration, if required) for use by the City in the certification process.

Within 5 working days of adoption of the EIR, EcoTierra will distribute the NOD to the Los Angeles County Clerk. This scope assumes that CDFW fees will be paid by the City and are not included in our cost estimate.
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Housing Elements in the SCAG region must be adopted by October 15, 2021 (with a 120-day grace period). With the uncertainties presented by the COVID-19 situation, we do not recommend commencing the public participation process until pass the summer. Furthermore, SCAG is not expected to release the Draft RHNA until September 2020. - a t - t -
-Project Initiation August 2020
Planning Commission Study Session #1 November 2020
Screendraft Housing Element January 2021
Draft Housing Element February 2021
Planning Commission Study Session #2 February 2021
HCD Review March - June 2021
CEQA (ND/MND) April - June 2021
Adoption Hearings July - August 2021
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ill. Firm Organization

1. Veronim Tam and Associates, Inc. (\/TA)
VTA is a California corporation located in Pasadena, California. \/TA was established in November 2005 and has since been providing housing and community development consulting to local jurisdictions throughout California. We provide assistance in the following areas:
a
a
a
a
a
a
a
Housing Element updates
Zoning revisions for housing-related issues
Special housing studies
Consolidated Plan and related reports
Grants administration and technical assistance
Analysis of Impediments to Fair Housing Choice
Environmental clearance for housing-related plans and projects The person authorized to negotiate contract conditions for the company is:

Veronica Tam, AICP, Principal
Veronim Tam and Associates, Inc.
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P: (626) 304-0440
Veronica.Tam(avtaplanninq.com
Housing and Community Development Planning Experience
Our clients have included rural towns/communities, suburban and urban cities, metropolitan areas, and counties.

Fifth Cyde Housing Elements
We are well known for our expertise in State Housing Element law. We have prepared Housing Elements for jurisdictions throughout the State and maintain an excellent track record of receiving State certification. For the fifth cycle, we prepared close to 60 Housing Element updates in the San Diego, SCAG, ABAG, AMBAG, and FCOG regions.
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Alhambra
Avalon
Buena Park
Burbank
Camarillo
Chino
Corona
Coronado
Costa Mesa
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Glendora
Gonzales
Hawthorne
Hercules
Imperial Beach
Jurupa Valley
Kingsburg
La Canada Flintridge
Lake Forest
' Rancho Santa Margarita
' Redondo Beach
N Salinas
' San Bernardino
a San Clemente
' San Joaquin
N San Marcos
' San Marino
N Santa Clara
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P (626) 304-0440
F (626) 304-0005
97 an-m
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Cupertino
Del Mar
Dublin
EI Cajon
EI Centro
EI Segundo
Escondido
Fowler
Fresno County
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La Mesa
Lawndale
Lomita
Long Beach
Marina
Monterey County
Parlier
Pinole
Pomona
City of South Gate
Housing Element Update Services

Santee
Seaside
Selma
Simi Valley
South Gate
Tracy
Vista
Walnut
West Hollywood
We have prepared some of the most complex Al and AFH reports in the State. ' Alhambra Al
' Glendale Al
' Los Angeles Al
' Long Beach Al and AFH
Similar Projects
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Monterey County Al
Pasadena Al
Pomona Al and AFH
Monterey County Al
' Salinas Al
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The City of Seaside was updating the Housing Element along with the comprehensive General Plan update. The Draft Housing Element was able to' secure a Finding of Substantial Compliance from HCD, and was waiting to be adopted along with the entire General Plan.

Unfortunately, the General Plan gromh forecast became the subject of litigation, significantly delaying the General Plan/Housing Element adoption process. To move forward with the Housing Element so the City would be eligible for SB 2 grants, \/TA revised the Element to rely on the current General Plan (instead of the proposed General Plan) for the RHNA. The Element was also updated to reflect the changes in Housing Element requirements due to the 2017 and 2018 housing bills. The Seaside Housing Element received a Finding of Substantial Compliance in October and is currently in the adoption process.

Gloria Stearns, Director of Community Development
[email protected]
(831) 899-6830
The City of Marina committed in its fourth cycle of Housing Element to redesignate 27 acres of land into high-density mixed use commercial uses. However, with the housing market implosion that occurred between 2006 and 2012, and the dissolution of redevelopment in 2012, the City never completed the required rezoning. Therefore, the City never commenced the fifth cycle update of the Housing Element until 201 B when the City was finally able to pursue the creation of the Downtown Vitalization Specific Plan. \/TA worked closely with HCD to devise a two-part plan to help the City prepare the fifth cycle update within three months in order to qualify for CDBG funds, and then move on to achieve a certifiable Housing Element later, Matt Mogensen, Assistant City Manager
[email protected]
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P (626) 304-0440
F (626) 304-0005
27 98
in-i
City of South Gate
Housing Element Update Services

(831) 884-1240
Mywooa Housing El6ment'(203:3;2021).

The City of Maywood adopted the 2013-2021 Housing Element on time but the adopted Element did not address HCD comments. The City was therefore identified by the State Attorney General's Office as a non-compliant city, potentially subject to litigation. The City retained VTA in July 2019 to revise the Housing Element and pursue certification. VTA worked in an expedited manner and was able to achieve compliance status for the City on November 14, 2019, As part of the Housing Element amendment, \/TA also revised the Zoning Ordinance to address emergency shelters for homeless, density bonus, and create an affordable housing overlay.

David Mango, Director of Building and Planning
[email protected]
(323) 562-5721
.Cup6r%inoaHousingElerpent(2014-2Q22)
The Cupertino Housing Element was updated with a concurrent update to the City's Land Llse Element, seeking to redesignate a number of potential sites for higher intensity residential or mixed use development. The update process involved an extensive community outreach process that included more than 20 community meetings and public hearings. The need to rezone and upzone properties was met to vigorous community opposition. A carefully crafted process helped navigate the community through the discussions and ultimately led to an innovative strategy to accommodate the City's Regional Housing Needs Allocation (RHNA) and the certification of the Housing Element by HCD.

Piu Ghosh, Principal Planner
(760) 777-3308
PiuG(a)cupertino.orq
As one of the largest and most diverse cities in California, Long Beach has extensive housing needs. The Housing Element update must address debates such as geographic distribution, intensity, affordability, new construction vs. preservation, and displacement, gentrification, and tenant protedion. An extensive outreach program was conducted to obtain input from community groups, housing advocates, developers, and property owners. \/TA worked closely with City staff and HCD to respond to comments from the community. The Final Housing Element contains detailed actions and specific timelines that answer to community demands.

Patrick Llre, Housing Operations Officer
(562) 570-6026
Patrick.Ure(alonqbeach.qov
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P (626) 304-0440
F (626) 304-0005
28 99
is-i
City of South Gate
Housing Element Llpdate Services

2. EooTierra Consulting
EcoTierra Consulting, Inc. (EcoTierra) specializes in providing CEQA/NEPA environmental consulting services to agencies throughout the state of California. We have extensive environmental analysis experience, from the initial project scoping process to responding to public comments and attending hearings. EcoTierra is an S-Corporation environmental consulting firm that specializes solely in environmental analysis and documentation for public and private sector clients. EcoTierra is comprised of ten experienced CEQA/NEPA professionals. The founding Principals, Curtis Zacuto and Craig Fajnor, established the firm nine years ago in July 2010, after previously serving as the Senior Vice Presidents for a noted Southern California CEQA firm. The Founding Principals of the firm have over 60 years of collective experience in CEQA compliance and document preparation. EcoTierra has four office locations in California: Los Angeles, Westlake Village, Riverside, and Walnut Creek. We are a nimble, efficient, and highly cost-effective environmental consulting firm that can handle projects of any size and complexity. Our success is based upon the success of projects and the partnerships that we build with each client. EcoTierra recently completed an Initial Study in support of an Mitigated Negative Declaration for the City of Oceanside for a 12 unit multi-family building (901 Pier View Way) that involved demolition of a historic property. 107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P (626) 304-0440
F (626) 304-0005
29 100
iai-i
City of South Gate
Housing Element Update Services

Veroniai T@miAICP
Veronica Tam will oversee the preparation of Housing Element for the City of South Gate. She is a recognized expert in the area of housing policy planning. Throughout her career, she has prepared more than 100 Housing Element updates, including approximately 60 updates during the fifth cycle update (nine updates in San Diego County). She has also taken on some of the most challenging Housing Element updates, including:
a Cities that were facing litigations - San Clemente and Pomona ' Cities that have delayed process due to the need to coordinate with the General Plan update process - Escondido, Encinitas, Seaside, and South Gate ' Cities that have never received HCD certification due to stringent local development standards and procedures - Del Mar and San Marino
Ms. Anderson joined VTA in 2018 will assist in the preparation of the Housing Element. Since joining VTA, Ms. Anderson has participated in the preparation of Housing Elements for the cities of Marina, Palmdale, and Thousand Oaks. She assisted in the Gateway Cities Housing Needs Assessment, an effort coordinated by the Gateway Cities Council of Governments to assess the housing needs, programs, and policies in the 28-jurisdiction subregion of the Southern California Association of Governments (SCAG). She is currently assisting in the preparation of the San Diego Regional Analysis oflmpediments to Fair Housing Choice (Al).

Alexis Buenq Correa
Ms. Bueno Correa holds a Master degree in Llrban and Regional Planning from CalPoly Pomona. Her academic focus was on community change and gentrifiotion. She is familiar with the use of Census and other data to assess demographic changes in a community over time.

She is currently assisting in the preparation of the San Diego Regional Analysis of Impediments to Fair Housing Choice (Al). She is also assisting in the preparation of Housing Element for the cities of Culver City and Palmdale.
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P (626) 304-0440
F (626) 304-0005
30 101
an-i City of South Gate
Housing Element Update Services

Oillfqg"Rate*
For works outside of our scope, our billing rates are provided below. Typically, attendance at public meetings is estimated at four to six hours, including one-way travel time.

Name l Title l HourlyRate
Veroniz Tam and Assodates
Veronica Tam Principal $160
Holli Anderson Planner $100
Alexis Bueno Planner $100
Patrick Ward GIS $90
Proposm Budg@
Task
- Andargn/
Tom Buen6 r=ih
$ 160 $ 100 $ 90 Other
%ffA,
'jotal_
Task 1: PmlactAdrmnlatratlon
Taskl.1:

Task 12:

Taskl.3:

Task 14:

Kick-off MeeUng
Projed Sdiedule Development
Project Coordinatlon
RHNA Support (Allowance, as Needed) ,
44 8
20 40
$ 1,040
$ 1,280
* 3,200
$ 8,400
Task 2: Housing ElemsraAssiumeint
Task2.1:

Task 2.2:

Task 2.3:

Task 2.4:

Task 2.5:

Task 2.6:

Task 2.7:

Evaluatian of the 201 3-2021 Housing Element
Needs Analysis
Sites Analysis
Housing Constraints and Oppor!unities
Housing Goals, Policies, and Quantified Objectives
Implementation Program
Maps and Figures
4 16
16 40 40
20 80 16
16 40
28 8 12
as
S 200
$ 2,240
$ 10,160
$ 12,840
s 6i56o
$ 1,120
$ 2,410
$ 1,520
Task 3: Community Engagement and Publlc Hearlngs '
Task3.1:

Task 3.2:

Community OutreachlStudy Sessions (2)
Outreach Assistanv
12 16
4 12
S 200 $ 3,720
$ IAAO
jaak4: Fadlltatlffi.of Review and Approval of HE Amendmant Task4.1:

Task 4.2:

Task 4.3:

Task 4.4:

Task 4.5:

Staff Review Drafi Housing Element
Public Review Draft Housing Element
HCD Submi51 and Review
AdopUon Public Hearings (2)
Final Housing Element and State Ceai>tion
20 40
8 16
40 20
12 2
4 $ 50
$ 7,200
$ 2,880
$ 8,400
$ 2,120
$ 450
Total Houslng Element 234 318 64 450 $ 75,450
Tsisk 6: qEqA Compllanai (tobs datemilned)
NO/MND
EIR (dependent on ted*nlcal studies required)
S 14,000
580,000 - $120,000
3 07 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P (626) 304-0440
F (626) 304-0005
102
RESUME
is-i

EDUCATION
MA, Lltban Planning, 1989, university of
Califomia, Los Angeles
BEG, Urban and Regional Planning
(E:onomi> Minor), 1987, university of
Waterloo, Canada
PROPPE8810NAL AFFILIATIONS
American Institute of Certified Planners
American Planning Association
AWARD8
2016 APACA
Award of Excellence - Opportunity and
Empowerment: 2014-201 5 Salinas
Housing InRiatives
2016 Northem Sedion, APACA
Award ofMerit-PublicOutreach: 2014-
2015 Salinas Housing Initiatives
2016 APACA
Award of Merit - Best Pradice: Fresno
Multi-Jurisdidional Housing Element
2018 Central Valley Section, APACA
Award of Excellen> - Best Pradice:

Fresno Multi-Jurlsdidional Housing
Element
2014 APACA
Award of Merit - Hard Won Vidories:
2013-2021 EI Cajon Housing Element
2014 San Diego Section, APACA
Comprehensive Planning, Small
Jurisdidion: 2013-2021 EI Cajon
Housing Element
2009 APACA
Award of Merit - Comprehensive
Planning, Large Jurisdldion: 2008-2014
Los Angeles County Housing Element
2009 Los Angeles Section, APACA
Comprehensive Planning, Large
Jurisdidion: 2008-2014 Los Angeles
County Housing Element
2002 Northem Sedion, APACA
Focused Issues: Contra Costa County
Analysis of Impediments to Fair Housing
2001 Northem SedJan, APACA
Advomcy Planning: East Palo Alto
Housing Element
2000 APACA
Outstanding Planning: EI Cajon
Integrated Housing Element and
Consolidated Plan

WRONICA TANI, AICP
PRtNCIPAL
Ms. Tam has expertise in the areas of housing policy
development and community development plg. She has
over 20 years of experience preparing a range of housing and community development plans and studies for jurisdictions throughout Califomia.

RlLJmD PROJ!ECT IXP!Rl!N €J!
6th Cycle Housing Elements
Bell Gardens Glendora
Carnarillo Imperial Beach
Culver City La Mesa
El Cajon Los Angeles County
El Segundo Port Hueneme
Escondido San Clemente
Consolidated Plans
Alharnbra Glendora
Carlsbad Lancaster
Costa Mesa Long Beach
El Cajon Perns
Glendale Salinas
Fair Housing Studies
Chino Pasadena
Glendale Perris
Long Beach Pomona
Palm Springs Salinas
San Diego County
Santee
Sirni Valley
Thousand Oaks
Vista
Walnut
Santee
Santa Clarita
Simi Valley
Monterey County
Orange County
Santa Clarita
Monterey County
San Diego County
Ventura County
Special Studies
s County of San Diego Strategic Plan for 3 Element Updates (Housing, Safety, and Environmental Justice)
Gateway Cities Counal of Governrnents (GCCOG) Housing Assessment Regional Housing Needs Allocation Assistance for the 6ties of Redondo Beach and South Gate
Ve r o n i c a T a m a n d A s s o c ia te s
jO 7 S. F ai r O a k s A v e n u e, S ul ke 212, P a s a d e n a, C A 9 j 1 0 5 P (628) 304-0440 F (626) 304-0005
32 103
REStlME
in-i

EDUCATION
Bachelor in Urban Planning, 2018
Caltfomia State Llniversity, Northridge
aKILl$
InDesign
ArcGIS
AutoCAD
HOLLI ANDER80N

PLANNER
Ms. Anderson holds a Bachelor degree in Urban Planning with an emphasis in Environmental Plamiing and Sustainability from Califomia State University, Northridge.

VERONICA TAM AND A880CIATE8
Ms. Anderson is well versed in using Census, HMDA, and
CHAS datasets for housing and demographic analysis. As a planner, Ms. Anderson contributes to the preparation of a variety of housing studies and reports:
6'h Cycle Housmg !lament
La Mesa Palrndale
Palmdale Thousand Oaks
Rancho Cucamonga
Ventura
Fair Housing Studies
Glendale Palm Springs
Monterey County Santa Clarita
Perris
Sen Diego County
Consolidated Plans and Annual Reports
Camaio ElCajon Glendale
Perris Glendora SantaClarita
8pecial Housing Studies
Gateway Council of Governments Housing Assessment

PRIOR EXPERIENCE
Prior to joining VI'A, Ms. Anderson worked at Habitat for Humanity/Homes 4 Families, which develops affordable
housing communities for veterans. Ms. Anderson worked
directly with client families in assessing their needs and eligibffity for services.

V e ro n i c a T a m a n d A s s o c i a to a
10 7 S. F ai r O a k s A v e n u e. S ul t e 212. P a s a d e n a, C A 9110 5 P (626) 304-0440 F (828) 304-0005
33 104
REStlME
is-m FDuCATION
Master in urban Planning,2019
CalffomiaState PolytechnicLlniversity,Pomona
Bachelor in Biologial Science, 2015
Califomia State University, Fullerton
SKILLS
Spanish Fluency
Database Management
AroGIS
ALE)a8 BuENO CORREA

PLANNER
Ms. Bueno Correa holds a Master degree in Urban and Regional Planning with a specialization in cornrnunity development.

Ms. Bueno Correa is familiar with both qualitative and
quantitative methods of research. Her academic research was focused on assessing community change and gentrification due to demographic and housing trends.

VERONICA TAM AND ASSOCIATES
At VTA, Ms. Bueno Correa contributes to a variety of housing and community development studies as well as environmental clearance requirements for housing-related projects.
6'h Cycle Housing Element
Culver City Imperial Beach
Oceanside Santee
Long Beadi
Thousand Oaks
Fair Housing Studies
Glendale Pasadena San Diego County
t...ali!aOlirl*%rl 91sH
Lancaster Monterey County Salinas
Special Housing Studies
Gateway Council of Goverturients Housing Assessment
PRIOR aPNRl!NC!
Prior to joining VTA, Ms. Bueno Correa worked for the
Municipal Water District of Orange County.

V e ro n i c a T a m a n d A ss o c i a to s
10 7 S. F al r O a k s A v e n u e, S ui t e 212, P a s a d e n a. C A 914 0 5 P (6 2 6 ) 3 0 4-0 4 4 0 F (6 2 8 ) 3 0 4-0 0 0 5
34 105
EcoTierra
cons

CURTIS ZACUTO / PRINCIPAL
Experience Summory
Mr. Curtis Zacuto, Co-Founder and Principal of Econerra Consulting, has more than 28 years of experience in environmental planning and project management. Mr. Zacuto has served in a senior position at previous consulting firms and has worked for a public university as a principal campus environmental planner. Mr.

Zacuto specializes in urban and rural projects and has managed large and complex and controversial projects in the Los Angeles area and throughout the Southern California region. Mr. Zacuto's background in private and public sector planning has resulted in a comprehensive understanding of the complex relationships between land use regulations, environmental impact and project implementation.

EducationBackgroundand ProfessionalAffiliations
M.U.R.P. in Planning - California State Polytechnic University, Pomona B,A. in Sociology - UCLA
American Planning Association (APA)
Association of Environmental Planners (AEP)
Projea Experience
General Plan, Community Plan, Master Plr:in
Program EIRs andZoning Code ND
Antelope Valley Enterprise Zone EIR
California Lutheran University Master Plan EIR
City of Lancaster MEA/General Plan update EIR
City of LosAngeles, Boyle Hts. Com. Plan EIR
City of LosAngeles, Granada Hills Com. Plan EIR
a CltyofLosAngeles,WestAdamsCom.PlanEIR
City of LosAngeles, Westlake Com. Plan EIR
City of LosAngeles, Sylmar Com. Plan EIR
City of LosAngeles, San Pedro Com. Plan EIR
City of Sierra Madre MEA/Gen. Plan Llpdate EIR
City of South Pasadena General Plan Update EIR
LAC+USCMedical Center Master Plan EIR
UCLA, Long Range Development Plan EIR
' Santa Monica Studios Master Plan EIR
NBC Master Plan EIR
Warner Bros. Master Plan EIR
City of San Bernardino Dev. Code lJpdate ND
35 106
EcoTierra
C O Tl S Cl ng

KATRINAHARDT-HOIOCH/ SENIORPROJECTMANAGER/ REGIONAIMANAGER Experience Summory
Katrina Hardt-Holoch is a Senior Project Manager at EcoTierra Consulting, Inc. with over 19 years of experience managing and preparing CEQA and NEPA environmental documents. She leads and directs multidisciplinary teams conducting environmental review and compliance activities for a variety of projects including commercial and residential development; educational and institutional facimies; park and recreational plans and facilities; master and specific plans; roadway, bicycle and rail facilities; restoration; and general plan updates.

Education Background and ProfessionalAffiliations
* M,U.R.P.inPlanning-PortlandStateUniversity
41 B.U.S.inPhysicalGeography-UniversityofNewMexico
* American Planning Association (APA)
* American Institute of Certified Planners (AICP), #017806 Project Experience
* South Hayward Development Project
IS/MND (City of Hayward)
* Titlow Hill General Plan Amendment, Zone
Reclassification, and Subdivision
Certifications EIR (Humboldt County)
* Rosati Annexation (City of Hollister)
* Hollister Park Facility Master Plan IS/MND
(City of Hollister)
* 156BusinessParkwayAddendumlS/MND
(City of Hollister)
* Crystal Springs Uplands School EIR (City of
Belmont)
* Tolay Lake Master Plan EIR (Sonoma County
Regional Parks)
* Gelson's Market IS/MND (City of Manhattan
Beach)
36 107

CITIYMAHAGER'S OFFICE
Item No. 5
APR19 2023
l::\faz City of South Gate

CITY COUNCIL

AGENDA BULL
Department Director:

For the Regular Meeting of: April 25, 2023
Ori a a ent: Public Works
Ai(uro Cervantes -ah/2Jeffers
SUBJECT: AGREEMENT WITH UNIFIED FIELD SERVICES CORPORATION FOR THE CONSTRUCTION OF THE HAWK[NS NORTH AND SOUTH TANK
REHABILIT ATION, CITY PROJECT NO. 645-WI'R
PURPOSE: ToawardanagreementtobeginconstructionontheHawkinsNorthandSouthTank Rehabilitation, City ProjectNo. 645-WTR ("Project"), which will rehabilitate the two waterstorage reservoirs located atthe Hawkins Reservoir site and make other site improvements to enhance the system reliability.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Unified Field Services Corporation for the construction of the Hawkins North and South Tank Rehabilitation, City Project No. 645-WTR in an amount not-to-exceed $3,432,764;
b. Appropriating$3,791,207inWaterFundsfromtheunrestrictedbalanceoftheWaterFund to 'fully fund the project;
c. Adopting a finding determining the Hawkins North and South Tank Rehabilitation, City Project No. 645-WTR as categorically exempt under Title 14 of the California Code of Regulations, Section 15301 and the projects are categorically exempt under Existing Facilities Sectionl530l Class (c) Existinghighways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (including road grading for the purpose of public safety) and to be categorically excluded under Section 326 of amended Chapter 3 of Title 23, United States Code (23 U.S.C. § 326) without significant impacts on the environment as defined by the National Environmental Policy Act (NEPA),, d. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney; and
e. Approving the Notice of Exemption for the construction of the Project and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office.

FISCAL IMPACT: There is no impact to the General Fund. The proposed Agreement is in the amount of $3,432,764 and is proposed to be funded with Water Funds. The proposed budget is $4,282,764, which consists ofthe existing balance of $491,557 in the Water Fund and the proposed appropriation of $3,791,207 from the Water Fund, as summarized below. 1 108
Project Budget Water Fund
Design Phase $128,890
Construction Phase
Construction Contract $3,432,764
Construction Contingency $400,000
Construction Management $400,000
Pro,iectManagemen-tandStaff Time $50,000
Total Pro,iectBudget $4,282,764
ANALYSIS: The Public Works Department ("Department") is recommending that a contract be awarded to Unified Field Services Corporation for the construction of the Project. The proposed contract was procured through a competitive bid process. In accordance with the bid documents, the lowest bidder was selected based on the amount of the lowest Base Bid. Unified Field Services Corporation submitted the lowest responsible and responsive Base Bid at $3,432,764. The Engineer's estimate for the Base Bid was $2,958,800.

The recornrnended contract includes the scope of work of the Base Bid, which is recoating the Reservoirs to comply with current water codes, repairing the tank roof, installing a fall prevention system and tank roof access, and replacing the perimeter security fencing. The proposed contract does not include the scope of work of the Optional Bids because they exceed budget. The work excluded is installing a cathodic protection system; modifying the piping system; and tank foundation upgrades. The costs are over budget by more than $1.25 million. The Department is recommending to not include the Optional Bid items of work as means to balance the need for these improvements as compared to those of the remaining water system. For example, $1.25M could be invested in water pipeline replacements which are currently not fully funded. The Department plans to consider these improvements in the 5-Year CIP based on water system priorities.

The Hawkins Reservoirs currently have art murals on the two large water tanks. Recoating the tanks will require their removals. The existing murals will not be repainted. Instead, a new art mural will be painted on the reservoirs as part ofthe Urban Orchard Project. The proposed artwork is undergoing review and is not a part of the Project.

The Coating, and Seismic and Cathodic Protection Upgrades of the Hawkins Storage Tanks, City Project No. 645-WTR (Project) is a part of the City Council adopted Capital Improvement Program. Currently, the project budget is $491,557. Staff recommends awarding a contract in the amount of $3,432,764 and appropriating $3,791,207 from the unrestricted balance of Water Funds to fund the recommended contract.

BACKGROUND: TheCityownsandoperatesamunicipalwatersystemthatprovidesdrinking water to approximately 90% of the City residents and businesses. The municipal water system is equipped with several drinking water storage reservoirs and regular maintenance and upkeep is essential to meet drinking water quality and reliability standards. The Department has a long-term water storage reservoir maintenance program to recoat steel water storage tanks and install seismic upgrades and cathodic protection systems.
2 109
The Hawkins Reservoir site is awater production facility. It is located at 9021 West Frontage Road in South Gate and is adjacent to the I-710 Freeway onramp at Firestone Boulevard (Attachment B). This facility consists of two groundwater water wells and two 2.5 million gallons steel tanks built in 1985 (Reservoirs). The Reservoirs are approximately 43 feet tall and 106 feet in diameter.

The Reservoirs' walls are coated with coal tar enamel on the interior and epoxy on the exterior and need rehabilitation.

On February 16, 2023, staff advertised the Notice Inviting Bids for construction in the South Gate Press newspaper. The Project was also advertised on the City's website and in trade publications such as eBid Board and others. On March 28, 2023, two bids were received and opened by the City Clerk in a public forum. The summary of the bids is shown below:

Contractor Base Bid Optional Bid Total Bid
Unified Field Services
Corp
$3,432,764 $1,255,280 $4,688,044
Paso Robles Tank, Inc. $3,588,159 $887,002 $4,475,161
Unified Field Services Corporation is based in Bakersfield, California. They have been in business for seven years. Staff contacted their references who provided positive input. The company has the capacity and experience to perform the work required under the bid solicitation.

Pursuant to the guidelines of the California Environmental Quality Act (CEQA), this Project is categorically exempt under Title 14 of the California Code of Regulations, Section 15301, Class 1(b) exemption for replacement of public utility services.

Construction of the project is scheduled to begin in July 2023 and be completed in 10 months.

ATT ACHMENTS: A.

B.

C.

D.

AA:lc
Proposed Agreement
Site Map
Bid Schedule
Notice of Exemption
3 110
Attachment A

AGREEMENT FOR THE HAWKINS NORTH AND SOUTH TANK
REHABILIT ATION, CITY PROJECT NO 645-WTRBETWEEN THE

CITY OF SOUTH GATE AND TJNIFIED FIELD SERVICES

CORPORATION
This Agreement for the Hawkins North and South Tank Rehabilitation, City Project No. 645 - WTR ("Agreement"), is made and entered into on April 25, 2023, by and between the City of South Gate, a municipal corporation ("City"), and Unified Field Services Corporation, a California Corporation, License No. 1009928 ("Contractor"). City and Contractor are sometimes hereinafter individually referred to as a "Party" and collectively referred to as "Parties." The City and the Contractor hereto mutually agree as follows:

ARTICLE I

THE PROJECT
For and in consideration of the mutual promises set forth herein, Contractor agrees with City to perform and complete in good and workmanlike manner all work required by the Contract Documents for City Contract No. , which involves the Hawkins North and South Tank Rehabilitation, City Project No. 645 - WTR.

Said work shall be performed in accordance with the Plans, Specifications, and other Contract Documents, all of which are referenced in Article III hereof and incorporated herein as though fully set forth. Contractor shall furnish at its own expense all labor, materials, equipment and services necessary therefore, except such labor, materials, equipment and services as are specified in the Contract Documents to be furnished by City.

ARTICLE II

CONTRACT SUM AND PAYMENT
For performing and completing the work in accordance with the Contract Documents, City shall pay Contractor, in full compensation therefore, the contract sum of Three Million, Four Hundred Thirty-Two Thousand and Seven Hundred Sixty-Four Dollars ($3,432,764) set forth in the Bid Schedule(s) that are included among the Contract Documents. Said sum shall constitute payment in full for all work performed hereunder, including, without limitation, all labor, materials, equipment, tools and services used or incorporated in the work, supervision, administration, overhead, expenses and any and all other things required, furnished or incurred for completion of the work as specified in the Contract Documents. City shall make payments to Contractor on account of the contract sum at the time, in the manner, and upon the conditions specified in the Contract Documents.
1 111

ARTICLE III

CONTRACT DOCUMENTS
The Contract Documents, which constitute the entire Agreement between the City and the Contractor, are enumerated as follows: the Notice Inviting Bids, the Instructions to Bidders, the Accepted Proposal, the Bid Schedule(s), the List of Subcontractors, Contractor's Industrial Safety Record, the Contractors Qualification Statement, the Bid Security Forms for Check or Bond, this Agreement, the Worker's Compensation Insurance Certificate, the Performance Bond, the Payment Bond, the Non-Collusion Affidavit, the Specifications, and Special Provisions and all addenda as prepared prior to the date of bid opening setting forth any modifications or interpretations of any of said documents, and any and all supplemental agreements heretofore or herewith executed amending or extending the work contemplated and which may be required to complete the work in a substantial and acceptable manner, all of which are referred to as the Contract Documents. These form the entire "Contract", and all are as fully a part of the Contract as if attached to this Agreement or repeated herein.

ARTICLE IV

INDEMNIFICATION
The Contractor shall indemnify, hold harmless and defend (with counsel selected by the City), the City of South Gate and its affiliated entities, its officers, employees, consultants and subconsultants, their respective officers, agents, employees (collectively the "Indemnified Parties"), from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions arising from the awarding or execution of this Agreement, and from any and all claims and losses occurring or resulting to any person, firm, corporation or property for damage, injury, death arising out of or connected with the Contractor's obligation to indemnify, defend and save harmless the "Indemnified Parties" as stated hereinabove including, but not be limited to, paying all legal fees and costs incurred in connection with any such claims, losses, lawsuits or actions. THIS

PROVISION SHALL SURVIVE THE COMPLETION OF WORK AND SERVICES TO BE PROVIDED [JNDER THIS AGREEMENT AND THE OTHER CONTRACT DOCUMENTS

ARTICLE V

COMMENCEMENT, COMPLETION AND LIQUIDATED DAMAGES
Contractor shall commence work on a date to be specified in a written Notice to Proceed from the City's Director of Public Works, and shall complete all work within ninety (90) calendar days thereafter (subject to "force majeure" delays, if any, to the extent allowed under the Contract Documents). If the work is not completed within that time, Contractor shall owe and pay to the City liquidated damages in the amount or amounts set forth in the Contract Documents. 2 112

ARTICLE VI

EFFECTIVE DATE
This Agreement shall become effective and commence on April 25, 2023.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

BY:

Maria del Pilar Avalos, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

By: 'U' "t- 'snd-s(3p3)
F. Sa!inas, City Attorney
UNIFIED FIELD SERVICES CORPORATION:

By:

Joseph Watkins, Vice President
Dated:
113

WORKER'S COMPENSATION INSURAJ'STCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 AND 1861.

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract.

DATED:

UNIFIED FIELD SERVICES
CORPORATION:

Contractor
BY:

Joseph Watkins
Vice President
Title
ATTEST:

By:

Signature
Title
4 114

INDEMNIFICATION AND LIABILITY INSURANCE REQUIREMENTS
The following requirements must be met when submitting insurance certificates to the City of South Gate in connection with Public Works and other projects:

The insurance certificate must be issued to the City of South Gate, 8650 California Avenue, South Gate, CA 90280, attention of the City Engineer.

The City of South Gate, South Gate Housing Authority, and their officers, employees, elected officials, and agents must be shown as additional insured per ISO CG 20 101185, and separate endorsement signed by an authorized representative of the insurance company is required.

The City has the right to request a copy of complete insurance policy including all endorsements and certificates.

The Certificate must include cross liability coverage either included in the Commercial General Liability coverage, and so indicate on the face of the Certificate under that heading or by separate endorsement.

The Certificate should also indicate that the insurance covers "All Operations" or should specify the particular services to be provided.

Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property whichmay arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence from CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

4. Course of Construction insurance covering for "all risks" of loss. Earthquake and flood insurance is not required to be furnished by the Contractor. 5 115
Contractor shall maintain limits no less than:

1. GeneralLiability: $1,000,OOOperoccurrenceforbodilyinjury,personalinjuryand property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the project which is the subject of this Agreement and the location where work thereunder is to be performed, or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.

4. Course of Construction: Completed value of the project that is the subject of this Agreement.

Deductibles and Self-Insured Retention
Any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or selfinsured retention as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

Other Insurance Provisions
The general liability and automobile policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as insurers with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Contractor's insurance or as a separate owner's policy.

2. For any claims related to the project that is the subject of this Agreement, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, or modified, by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 6 116
Course of construction policies shall contain the following provisions:

1. The City shall be named as loss payee.

2. The insurer shall waive all rights of subrogation against the City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.

Verification of Coverage
Contractor shall :turnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

Subcontractors
Contractor shall include all subcontractors as insurers under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

Indemnification
The Contractor shall indemnify, hold harmless and defend (with counsel selected by the City of South Gate), the City of South Gate, the City of South Gate Housing Authority, their consultants and sub-consultants, and their respective officers, agents, and employees, from any and all claims and losses whatsoever occurring or resulting to any and all persons, firms, corporations or other entities furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, any and all claims, lawsuits or actions arising from the awarding or execution of this Agreement, and from any and all claims and losses occurring or resulting to any person, firm, corporation or other entity, or property for damage, injury, death arising out of or connected with the Contractor's obligation to indemni:[y, defend and save harmless the City of South Gate, the City of South Gate Housing Authority, their consultants, sub-consultants, and other parties listed above, as stated hereinabove shall include, but not be limited to, paying all legal fees and costs incurred by legal counsel of the City of South Gate's choice in representing the City of South Gate, the City of South Gate Housing Authority, consultants and sub-consultants in connection with any such claims, losses, lawsuits or actions. THIS PROVISION SHALL

SURVIVE THE COMPLETION OF WORK AND SERVICES TO BE PROVIDED {JNDER THIS AGREEMENT
7 117

HAWKINS NORTH AND SOUTH TANK REHABILIT ATION
CITY PROJECT N0. 645-WTR

FAITHFUL PERFORMANCE BOND
100% OF CONTRACT AMOUNT
KNOW ALL MEN BY THESE PRESENTS:

WHEREAS, the City of South Gate ("City" herein) has awarded to Unified Field Services Corporation, ("Contractor" herein) a Contract for:

HAWKINS NORTH AND SOUTH TANK REHABILIT ATION, CITY PROJECT NO. 645- WTR; and
WHEREAS, said Contract is incorporated herein by this reference; and WHEREAS, said Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract;
NOW, THEREFORE, we, Contractor and as Surety,
are held and firmly bound unto the City in the penal sum of Three Million, Four Hundred ThirtyTwo Thousand and Seven Hundred Sixty-Four Dollars ($3,432,764) lawful money of the United States, for the payment of which we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that the obligation shall become null and void if the above-bounded Contractor, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to, abide by, well and truly keep and perform the covenants, conditions and provisions in said Contract and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City, its officers, agents and employees, as therein stipulated; otherwise, this obligation shall be and remain in full force and effect.

As a part of the obligation secured hereby, and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorneys' fees, incurred by the City in successfully enforcing the obligation, all to be taxed as costs and included in any judgment rendered.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, the work to be performed thereunder, or the specifications that accompany the Contract shall in any manner affect its obligations on this bond. The Surety hereby waives notice of any such change, extension of time, alteration or addition to the terms of the Contract, the work, or the specifications.
8 118
Note: All signatures must be acknowledged before a notary public. Attach appropriate acla'iowledgment.

CONTRACTOR NAME:

B)7:

Name
Title: President
(Type address of Contractor)
(Type name of Surety)
(Type address of Surety)
B7:
(Signature of authorized officer)
(Title of officer)
APPROVED AS TO FORM:

Raul F. Salinas, City Attorney
9 17-119

HAWKINS NORTH AND SOUTH TANK REHABILIT ATION
CITY PROJECT N0. 645-WTR
100% PAYMENT BOND
WHEREAS, the City of South Gate, South Gate, California ("City" herein), has awarded to Unified Field Services Corporation, ("Contractor" herein) a Contract for the work described as follows:

HAWKINS NORTH AND SOUTH TANK REHABILIT ATION
CITY PROJECT NO. 645-WTR
WHERF,AS, said Contractor is required to furnish a bond in connection with said Contract, to secure the payment of claims of laborers, mechanics, material suppliers and other persons, as provided by law;
NOW, THERF,FORE, we, the undersigned Contractor and Surety, are held firmly bound unto the City in the sum of Three Million, Four Hundred Thirty-Two Thousand and Seven Hundred Sixty-Four Dollars ($3,432,764) for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractors shall fail to pay any of the persons named in Civil Code Section 9100(a), or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. If suit is brought upon this bond, the said Surety will pay a reasonable attorney's fee to the plaintiff(s) and the City in an amount to be fixed by the court.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100(a) as to give a right of action to such persons or their assigns in any suit brought upon this bond.

Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or modification of the Contract Documents or the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration or modification of the Contract Documents or of work to be performed thereunder.

IN WITNESS WHEREOF, this instrument has been duly executed by the above-named Contractor and Surety on , 2023.
10 120
Note: All signatures must be acknowledged before a notary public. Attach appropriate acknowledgment.

CONTRACTOR:

TJNIFIED FIELD SERVICES
CORPORATION:

By:

Joseph Watkins
Title: Vice President
(Type address of Contractor)
(Type name of Surety)
(Type address of Surety)
BY:
(Signature of authorized officer)
(Title of officer)
APPROVED AS TO FORM:

BY:

Raul F. Salinas, City Attorney
11 r4121
NON-COLLUSION AFFmAVIT TO BE EXECUTED BY

EACH AWARDEE OF A PRINCIPAL CONTRACT

ST ATE OF CALIFORISTIA

COUNTY OF
being first duly sworn, deposes and says that he is
of (sole owner, a
partner, president, etc.) the party making the foregoing bid, that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly, sought by agreements, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the Contract or anyone interested in the proposed Contract; that all statements contained in such bid are true and, further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith to any corporation, partnership, company, association, organization, bid depository or to any member or agent thereof, or to any other individual, except to such person or persons as have a partnership or other financial interest with said bidder in their general business.

Signed
Title
Subscribed and swom to before me this day of , 2023.

Notary Public
(Attach Notary Certificate)
12 (r122

ATT ACHMENT B - LOCATION MAP
5Jna20n'DAX7
;r?biation Faciii!y
94!J-9!;16
Firestan+iPI
FirestoneBlvd
Oat
t:o
123

BID SCHEDULE

HAWKINS NORTH AND SOUTH TANK REHABILITATION
CITY PROJECT N0. 645 - WTR
Bid
Item
Item Description Size/
Quantity
unit 11nified Fielc Senrices Corp. Paso Robles Tank, Inc.

Unit Price Total Unit Price Total
Al

HAWKINS SOUTH TANK - BASE BID ITEMS
Mobilization and Setup 1 LS .510,000.(X) 510,000.00 S103,630.00 S103,630.00 42 Excavation Safety Measures 1 LS 5ii7go.oo Sll,790.00 S2,813.00 S2,813.00 43 Cleanup, Punchlist Items and Demobilization 1 LS SI0,000.00 SI0,000.00 5;ig,oga.oo S29,093.00 44 Interior Coating 1 LS S758,633.00 S758,633.00 S641,951.00 S641.951.00 45 Interior Caulking: 1 LS SI0,000.00 SI0,000.00 S6,720.00 S6,720.00 AS Interior Disinfection: 1 LS S7,500.00 S7,500.00 S3,360.00 S3,360.00 47 Exterior Paint: 1 LS S263,010.00 S263,010.00 S375,008.00 S375.008.00 48 Center Vent: 1 LS S20,7 48.00 S20,7 48.00 S8,500.00 S8,500.00 49 GuardrailinB: 1 LS .533,885.00 S33,885.00 S6,900.00 %,900.(X) 410 Auxiliary Vent: 1 LS 917,705.00 S17,705.00 S6,500.00 %,500.(X) All Roof Hatch: 1 LS SI0,879.00 SI0,879.00 S5,500.00 55,500.OC) 412 Interior Ladder Rung: 1 LS 91,508.00 Sl,508.OC S750.OC S750.00 413 Interior Saf-T-Climb: 1 LS 914,237.00 S14,237.00 S3,000.00 S3,000.00 414 Fall Restraint System (FRS) 1 LS S8,47 4.00 S8,47 4.00 S3,500.00 §3,500.(X) 415 Lateral Bracing 1 LS S98,340.00 9gs,aao.oo S38,500.00 S38,500.00 416 Handholes and Covers 1 LS S5,7 44.00 S5,7 44.00 S4,000.00 S4.000.OC) A17 Overflow, Brackets, and Check Valve 1 LS S48,337.00 S48,337.00 S22,500.00 S22.500.00 418 Splash Pad 1 LS .9s,gzo.oo S8,920.00 §g,ooo.oo S9,000.00 419 Stairway: 1 LS S149,093.00 S149,093.00 56il,032.00 S61,032.00 420 Liquid Level Indicator 1 LS §15,364.00 S15,364.00 S5,500.00 S5,500.00 421 Flush-Type Cleanout 1 LS .552,338.00 S52,338.00 S35,000.00 S35,000.00 422 Existing Drain and Sump 1 LS S16,592.00 S16,592.00 S9,000.00 S9.000.00 423 Fencing goo LF S292.00 S262,800.00 S787.OC S708.300.00 424 Gates 1 LS !515,000.00 S15,000.00 S67,500.00 S67.500.00 A25 Concrete Curb 1200 LF S78.75 694,500.OC S74.OC S88,800.00 TOTAL BASE BID AMOUNT (Bid Items AI Thn 425) 61,945,397.00 92,246,357.00

HAWKINS SOUTH TANK OPTIONAL BID
Attachment C
Attachment -C
Date 3-28-2023

426 Inlet/Outlet Piping 1 LS 5184,862.00 !5184,862.00 9185,625.00 !)185,625.00 427 Dehumidification 8 Per Week SI0,000.00 980,000.00 S2,240.00 S17,920.00 428 Cathodic Protection System 1 LS 526,620.00 S26,620.00 S18,846.00 S18,846.00 429 Inspection Blast 8 Crew Hr. 56,718.50 S53,7 48.C)0 S420.00 S3,360.00 430 Pitted Areas 8 Crew Hr. S343.00 S2,7 44.00 S500.00 S4.000.00 431 Grinding 8 Crew Hr. S343.00 S2,744.00 S500.00 S4.000.00 432 Nuts and Bolts 40 EA S196.00 S7,840.00 5125.00 !i5.000.00 433 Potholing 4 EA SI0,171.00 !54C),684.00 93,375.00 S13.500.00 434 Widen Foundation South Tank 1 LS S228,398.00 S228,398.00 S191,250.00 5igi,zso.oo TOTAL OPTIONAL BID AMOUNT (Bid Items A26T*ru. 434) %27,640.(X) S443,501.00 124

BID SCHEDULE

HAWKINS NORTH AND SOUTH TANK REH ABIIIT ATION
CITY PROJECT N0. 645 - WTR
Bid
Item
Item Description Size/
Quantity
unit Unified Fielc Services Corp. Paso Robles Tank, Inc.

Unit Price Total Unit Price Total
Bl

HAWKINS NORTH TANK - BASE BID ITEMS
Mobilization and Setup 1 LS SIO,OOO.OC) 910,000.00 %4,815.00 S64,815.00 B2 Excavation Safety Measures 1 LS 511,790.00 Sll,790.00 S2,813.00 S2,813.OC) B3 Cleanup, Punchlist Items and Demobilization 1 LS 510,000.00 SI0,000.00 .5;_g,ogg.oo S29,093.OC) B4 Interior Coating 1 LS S758,633.00 S758,633.00 S641,951.00 !;641,951.00 B5 Interior Caulking. 1 LS SI0,000.00 SI0,000.00 S6,720.00 S6,720.00 B6 Interior Disinfection 1 LS S7,500.00 S7,500.00 S3,360.00 S3,360.00 B7 Exterior Paint 1 LS S263,010.00 S263,010.00 5375,008.00 S375,008.00 B8 Center Vent 1 LS S20,7 48.00 920,7 48.00 S8,500.00 S8,500.00 B9 Guardrailing 1 LS S33,885.00 S33,885.00 S6,900.00 S6,900.00 alO Auxiliary Vent 1 LS S17,705.00 !)17,705.00 %,500.00 S6,500.00 Bll Roof Hatch 1 LS §10,879.00 SI0,879.00 !)5,500.OC) S5,500.OC) B12 Exterior Ladder 1 LS S18,959.00 !)18,959.00 S24,532.00 S24,532.00 B13 Interior Ladder Rung 1 LS !51,508.OC) 91,508.00 S750.00 !;,750.00 B14 Interior Saf-T-Climb 1 LS 514,237.00 S14,237.00 !,3,000.00 S3,000.OC) B15 Fall Restraint System (FRS) .1 LS . :>8,474.00 S8,474.00 !>3,500.00 S3,500.00 B16 Lateral Bracing 1 LS S98,340.00 !;98,340.00 S38,500.00 S38,500.00 B17 Handholes and Covers 1 LS 5s7aa.oo S5,7 44.00 S4,000.00 S4,000.00 B18 Overflow, Brackets, and Check Valve 1 LS 548,337.00 !>48,337.00 S22,500.00 S22,500.00 B19 Overflow Splash Pad 1 LS S8,920.00 S8,920.00 S9,000.00 S9,000.00 B20 Walking Bridge 1 LS S59,768.00 !;59,768.00 S35,860.00 S35,860.00 B21 Flush-Type Cleanout 1 LS S52,338.00 !;52,338.00 S35,000.00 S35,000.00 B22 Existing Drain and Sump 1 LS S16,592.00 S16,592.00 S14,000.00 §14,000.00 TOTAL BASE BID AMOUNT (Bid Items BI Thru B22) Sl,487,367.00 91,341,802.00

HAWKINS NORTH TANK OPTIONAL BID
Date 3-28-2023

B23
B24
B25
B26
B27
B28
B29
B30
B31
Inlet/Outlet Piping
Dehumidification
Cathodic Protection
Inspection Blast
Pitted Areas
Grinding
Nuts and Bolts
Potholing
Widen Foundation North Tank
1 LS 9184,862.00 S184,862.00 5185,625.00 S185,625.00
8 Per Week SI0,000.00 S80,000.00 S2,240.00 !517,920.00
1 LS §26,620.(X) S26,620.00 918,846.00 S18,846.00
8 Crew Hr. S6,718.50 S53,7 48.00 S420.00 53,360.00
8 Crew Hr. S343.00 S2,7 44.00 S500.00 S4,000.00
8 Crew Hr. S343.00 S2,7 44.00 S500.00 S4,000.00
40 EA S196.00 S7,840.00 S125.00 55,000.00
4 EA 910,171.00 !)40,684.00 53,375jI)0 S13,500.00
1 LS 5;izs,:igs.ot S228,398.OC) 9191,250.00 !5191,250.OC) TOTAL OPTIONAL BID AMOLINT [Bid Items B23 Thru B31) S627,640.OC 9443,501.00 BASE BID AMOUNT-SOUTH TANK (BIDITEMS Al THRU 425) Sl,945,397.00 S2,246,357.00 BASE BID AMOU NT- NORTH TANKiBID ITEMS Bl THRU B22) Sl,487,367.00 91,341,802.00

TOTAL BASE BID AMOUNT NORTH AND SOUTH TANKS (TOTAL OF BID ITEMS AI THRU 425 AND BI THRU B22) S3,432,764.00 S3,588,159.00
BIDDER RANKING 1 2
OPTIONAL BID AMOUNT-SOUTH TANK (BIDITEMS 426 THRU 434) S627,640.00 S443,501.00 OPTIONAL Bl D AMOUNT- NORTH TANK (BI D ITEMS B23 THRU B31) S627,640.00 S443,501.00

TOT AL OPTIONAL BID AMOUNT NORTH AND SOUTH TANKS (TOT AL OF BID ITEMS 426 THRU 434 AND B23 THRtl B31) Sl,255,280.00 S887,002.00 TOTAL BID (BID ITEMS Al THRU B31) 64,688,044.00 S4,475,161.00 125
Attachment D

NOTICE OF EXEMPTION
TO: County Clerk/Registrar-Recorder
County of Los Angeles
Environmental Filings
12400 E. Imperial Hwy
Norwalk, CA 90650
FROM: Public Works Department
City of South Gate
8650 California Avenue
South Gate, CA 90280-3075
Project Title and Location (including county):

The Hawkins North and South Tank Rehabilitation, City Project No. 645 - WTR is located at 9021 W. Frontage Road, South Gate, CA 90280, County of Los Angeles.

Project Description: The work consists of recoating steel water tanks; structural, piping, security, and, seismic upgrades; and replacing cathodic protection system at the City of South Gate Hawkins Reservoir Facility.

Name of Public Agency Approving Project:

City of South Gate - Public Works Department
Name of Person/Agency Carrying Out Project:

Arturo Cervantes, P.E., Assistant City Manager/Director of Public Works - City of South Gate Exempt Status: (Check one)
@ Ministerial (Sec. 21080 (b) (1); 15268);
0 Declared Emergency (Sec. 21080 (b) (3); 15269(a));
@ Emergency Project (Sec. 21080 (b) (4); 15269(b) (c)); 0 Emergency Project (Sec. 21080 (b) (4); 15269(b) (c)); [§ CategoricalExemption: Section:2 Class: 3
0 Statutory Exemption: Section: Class:

Reasons why project is exempt:

This project is Categorically Exempt under Existing Facilities Section 15301 Class 1 (b) for the repair and maintenance of publicly owned utilities used to provide drinking water services.

Lead Agency Contact Person and Phone Number:

Arturo Cervantes, P.E., Assistant City Manager/Director of Public Works - City of South Gate 323-357-9567 [email protected]
Prepared and filed by the South Gate Public Works Department by:

Signature
Arturo Cervantes, P.E., Assistant City
Manager/Director of Public Works
Printed Name and Title Date
126
Item No. 6

CITYMANAGER'SOFFICE
APR19 2023 Ciffl of South Gate
1-'a"t a-+ CITY COUNCIL

AGENDA BULL
Department Director:

For the Regular Meeting of: April 25, 2023
g Department: Public Works
City Manager:
o Ce !"lhXio,r47ers
SUBJECT: AGREEMENT WITH GANNETT FLEMING, INC., FOR

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE LONG BEACH BOULEVARD STREET IMPROVEMENTS PROJECT, CITY PROJECT NO. 515-ST, FEDERAL PROJECT NOS. ATPL-5257(033) AND HSIPL-5257(037) PURPOSE: To award an agreement to Gannett Fleming, Inc. ("Agreement") to provide construction management and inspection services for the Long Beach Boulevard Street Improvements Project, City Project No. 515-ST, Federal Project Nos. ATPL-5257(033) and HSIPL-5257(037) ("Project"), which is scheduled to begin construction in July of 2023.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Gannett Fleming Inc., to provide construction management and inspection services for the construction of the Long Beach Boulevard Street Improvements Project, City Project No. 515-ST, Federal Project Nos. ATPL-5257(033) and HSIPL-5257(037) in an amount not to exceed $468,241; and b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

FISCAL IMPACT: There is no fiscal impact to the General Fund. The proposed Agreement is in the amount of $418,972 and it will be funded with Urban Greening Funds ($170,000), Prop C Funds ($50,241), Measure R Funds ($98,000), and SB-1 Funds ($150,000) budgeted in the Fiscal Year 2022/23 Capital Improvement Program Fund. The total project budget approved is $9.8 million.

ALIGNMENT WITH COUNCIL GOALS: This Project meets the City Council's goal for "Continuing Infrastructure Improvements. "
ANALYSIS: The Project is in the Capital Improvement Program and was advertised for construction bids. Construction is planned to begin in July 2023 and is scheduled to be completed in 11 months.

The Department of Public Works, Engineering Division, needs a construction management services consultant to oversee construction and inspection of the Project. A Request for Proposal ("RFP") was issued for construction management services, and Gannett Fleming, Inc., was the 1 127
highest ranked consultant.

The proposed contract amount was negotiated from $518,972 to $468,241. Fee reductions were made to "right-size" the fee to the needs of the Project. The negotiated fee proposal of $468,241 is reasonable and within the acceptable industry standards for construction management services.

BACKGROUND: The Project is a part of the Capital Improvement Program and proposes safety, traffic circulation, landscaping and greening and beautification improvements from Santa Ana Streetto Tweedy Boulevard. The vision for Long Beach Boulevard is to transform the corridor into an attractive urban environment with a diverse mix use. The transformation will require a complete streets improvement program that includes greening the corridor with energy efficient systems, storm water infiltration planters, improved traffic circulation and safety, promoting alternative modes of transportation with enhanced pedestrian mobility and bike amenities, enhanced streetscape environment and other pedestrian environment enhancements. More specifically, project amenities include raised landscaped median islands with drought tolerant vegetation; vegetated bio-filtration swales; storm water capture, treatment and infiltration; roadway pavement rehabilitation and restriping; upgraded pedestrian lighting, high visibility enhanced crosswalks and rectangular rapid flashing beacons; sidewalk repairs and ADA compliant curb ramps; enhanced bus stops; bike racks and striping for class III bicycle facilities. These elements have safety, transportation, beautification, and quality of life benefits.

The design phase is complete, and the project was advertised for construction bids. Construction is scheduled to begin in July 2023. Construction management and inspection services are required to manage construction.

On December 22, 2022, an RFP was released to over 20 qualified consulting firms and published on the City's website. On January 30, 2023, the City received nine (9) proposals from perspective consultants which were submitted to the City Clerk's Office and listed below.

Ranking Consultant Fees Service Hours Negotiated Fees
1 Gannett Fleming, Inc. $518,972 1,836 $468,241 & 1,744 hrs. 2 Fountain Head $592,717 2,978
Shortlisted and Not
Selected
3 Berg & Associates, Inc. $617,164 4,140
4 FCG Consultants Inc. $463,935 2,768
5 TY Lin, Inc. $728,130 3,031
AIX Group $604,610 2,505
Not Shortlisted for
Interviews
Onward Engineering, Inc. $366,965 1,992
Quantum Consulting, Co. $417,934 3,186
AKM Consulting, Inc. $384,144 2,073
A panel comprised ofthree members (the Deputy City Engineer, City Traffic Engineer, and Senior Civil Engineer) reviewed the short-listed proposals and interviewed all four consulting firms. This qualification-based selection process weighed several factors such as project manager and team qualifications, experience on similar projects and the understanding of technical issues. Based on the criteria, Gannett Fleming, Inc., received the highest ranking from the panel. 2 128
Gannett Fleming, Inc., provides the following benefits to the Project:
* Experienced Consulting Firm - Gannett Fleming, Inc., is a Civil Engineering firm established in 1915 with several hundred employees. The firm specializes in the provision of construction management, construction inspection, plan review, project management, and other civil engineering services and has successfully delivered projects for cities such as South Gate, Pico Rivera and City of Los Angeles.
* Qualified Staff - The selected construction manager is a registered Civil Engineer and Qualified SWPPP Practitioner. He has more than 30 years of construction industry experience in the transportation field which includes work associated with grade separations, freeway interchanges, major urban arterial improvements, freeway replacement, and capital improvement projects. The construction inspector has 32 years of experience as a Senior Public Works Inspector for a wide range of projects, with a significant amount of public works construction observation and special inspection experience.
* Negotiated Competitive Fees - Gannett Fleming, Inc., submitted an original fee proposal of $518,972, which was negotiated to $468,241 and includes a total of 1,744 hours of service for the 11-month construction schedule.

The Agreement offers the services needed for construction including administration, construction management, inspection, labor compliance, materials testing, and utility coordination.

Construction is planned to start in July 2023, and is scheduled for completion in 220 working days, which is approximately eleven months.

ATTACHMENTS: A. Proposed Agreement (including Proposal and Fee Proposal) B. Vicinity Map
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Attachment A

AGREEMENT FOR PROFESSIONAL SERVICES FOR CONSTRUCTION

MANAGEMENT AND INSPECTION SERVICES FOR THE LONG

BEACH BOULEVARD STREET IMPROVEMENTS PROJECT, CITY
PROJECT N0. 515-ST, FEDERAL PROJF,CT NOS. ATPL-5257(033) AND HSIPL-5257(037) BETWEEN THE CITY OF SOUTH GATE AND
GANNETT FLEMING, INC.

This Agreement for Professional Services for Construction Management and Inspection Services for The Long Beach Boulevard Street Improvements Project, City Project No. 515-ST, Federal Project Nos. ATPL-5257(033) and HSIPL-5257(037) ("Agreement") is made and entered into on April 25, 2023, by and between the City of South Gate, a municipal corporation ("City"), and Gannett Fleming, Inc., a California corporation ("Consultant"). The City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties.

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to Construction Management and Inspection Services involving inventory and data collection of encroachment facilities in the public right-of-way; and WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and 'made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Four Hundred Sixty-Eight Thousand Two Hundred Forty-One Dollars Sixteen Cents ($468,241.16) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the City Manager or his/her designee.

2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be 5116863.1-L235.0 (Form Rev. 9/8/21)
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billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.

2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.

3. TERM OF AGREEMENT. This Agreement is effective as of April 25, 2023, and will remain in effect through April 30, 2025, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

4. CITY AGENT. The Assistant City Manager/Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement.

Consultant :turther represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.

5.I Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage, or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.
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6.2 Termination for Cause.

6.2,1 City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
a. If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof, or b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authoyize in writing) after receipt of notice from City specifying such failure.

6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

6.2.3 If this Agreement is terminated as provided above in Subsection 6.2. 1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimination.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, 132
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national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and the City governrnents. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age.

Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and nondiscrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (l) day prior to beginning of performance under this Agreement:

6.5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.

6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers, and employees. 133
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c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
e. Cover the operations of Consultant pursuant to the terms of this Agreement.

6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors).negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.

6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governrnents, without regard to conflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant. 6,8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the 134
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payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.

6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.

6.9 Consultant's Personnel.

6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all persoru'iel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.

6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in coru'iection with the work performed arising from this Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.

6.11.2 This Agreement shall be construed without regard to the identity of the persons 135
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who dra'fted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.

6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subconsultants, and agents.

6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a 136
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default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:
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TO CITY:

City of South Gate
Arturo Cervantes
Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: [email protected]
TEL: (323) 563-9567
TO CONSULT ANT:

Ed Durazo, CCM, Vice President
Gannett Fleming, Inc.
1730 W. Cameron Ave, suite 219
West Covina, California 91790
Email: [email protected]
Tel: (626) 926-1568
Agreement for Professional Services
Gannett Fleming, Inc.

WITH COURTESY COPY TO:

City Clerk's Office
Yodit Glaze
City Clerk
8650 California Avemie
South Gate, CA 90280
Email: yglaze@,sogate.org
TEL: (323) 563-9510

6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.

6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and dra:[ting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party dra'fted all or a portion of this Agreement, or the clause at issue.

7. EFFECTIVE DATE. The effective date of this Agreement is April 25, 2023, and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally.]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

B)/:

Maria del Pilar Avalos, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

B7: kF.-(! aliQJCi'o"rn""ey@
GANNETT FLEMING, INC.:

By:

Edward Durazo, CCM, Vice President
Dated:
139

EXHIBIT A
e SOUI h

PROPOSAL FOR

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE

CONSTRUCTION OF LONG BEACH BOULEVARD STREET

IMPROVEMENTS PROJECT
FEDERAL PROJECT ATPL 5257 (033), HSIPL 5257 (037)
CITY PROJECT N0. 515-ST
JANUARY 30, 2023
/4- 140

GANNETT

FLEMING
January 30, 2023
City Clerk's Office
Attn: Kenneth Tang, P.E.

Senior Civil Engineer
City of South Gate
8650 California Avenue
South Gate, CA 90280
RE: Construction of Long Beach Boulevard Street Improvements Project Federal Project ATPL5257 (033), HSIPL5257 (037) l City Project No 515-ST Dear Mr. Tang,
As Long Beach Boulevard is a main arterial that experiences high volumes of motorist and pedestrian traffic, the City of South Gate needs a strong team of professionals to manage this infrastructure and landscape improvement project. With this in mind, the Gannett Fleming, Inc. (Gannett) team represents several differentiators that make us the best qualified firm to represent the City:

No learning curve. Highly competent Resident Engineer, Steve Quezada, PE, QSP, that brings a proven capability and expertise in working previously as an extension of City of South Gate staff.

We are knowledgeable about your concerns. Traffic control; safety for pedestrians motorists and cyclists; maintaining business access; effective public relations; and cost-effectiveness.

Flexible team for your fast-paced project. Our Resident Engineer understands City's standards and procedures, and is familiar with stakeholders from our previous experience.

Leading the Gannett team, Steve has more than 30 years of experience in the transportation field which includes major urban arterial widening and improvements, utility relocations, signal installation, and capital improvement projects. Steve brings proven results from managing past projects for the City of South Gate, where he completed more than 15 new and upgraded traffic signal installations. With past knowledge and experience working with the City, Steve will be ready to lead the team immediately and deliver another successful project.

Gannett has not been the subject of any legal investigation by County, State, and/or Federal agencies within the last 5 years. We are willing to execute the contract and set forth any exceptions to the contractual requirements.

Steve will be your point of contact during the proposal process and may be reached at 909.215.5788, or email at [email protected].

At the end of the day, we know that you are looking for staff that can become a part of your team and intertwine with City staff, driving success and innovation I may be reached via mobile at 626.926.1568, or email at [email protected] should you have any questions.

Sincerely,
Ed Durazo, CCM, CPM
Vice President, Regional Manager Southern California
Gannett Fleming, Inc.
1730 W Cameron Ave, Office #219, West Covina, CA 91790
t: 626.926. 1568
www.gannettfleming.com
/5 141
eor"' Construction of Long Beach Boulevard Street Improveinents Federal Project ATPL5257 (033), HSIPL 5257 i037) City Project No. 515-ST

TABLEOF CONTENTS
SECTION l QUALIFICATIONS AND EXPERIENCE
PROJECTORGANIZATION .

DENTIRCATION OF PRINCIPALSTAFFMEMBERSAND AVAILABILITY.

EXPERIENCEON SIMILAR PROJECTS.

SECTION2. SCOPEOF WORK AND PROJECTAPPROACH

PROJECTUNDERSTANDING
CHALLENGESAND SOLUTIONS.

BIDDABILITY/CONSTRUCTABILITYREVIEW.

PROJECTAPPROACH

SCOPEOF WORK AND CM SCHEDULE
QUALITY CONTROL AND QUALITY ASSURANCE.

DOCUMENT CONTROL

APPENDIX - RESUMES

FEEPROPOSAL(SEPARATELYSEALEDENVELOPE)
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142
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0 Section 1- Qualifications
and Experience
143
Constructton of Long Beach Boulevard Streetlmproveinents Federal Project ATPL5257 i033), HSIF'L5257 i037) i City Project No. 515-ST SECTION1. QUALIRCATIONS AND

EXPERIENCE

PROJECTORGANIZATION
The City's contract will require a construction
management (CM) team that has worked successfully
on similar projects, is technically knowledgeable,
can integrate seamlessly with City staff, has the
right personalities and approach to proactively and
sensitively address any concerns. Moreover, the
construction management team needs to be flexible,
proactive, and cost-effective. Equally important,
effective communication with residents and businesses
will be essential on this project.

We are proud of the relationships our team has
developed with City staff on past projects, and look
forward to continuing this relationship. Our team is
eager to build on our past successes and continue
delivering cost-effective CM services and improving
City of South Gate infrastructure. The organization
chart that follows outlines the structure of our
proposed team. Brief resumes for key individuals and
others are provided in the Appendix.

I SOuI h
Kenneth Tang, P.E.

Steve Quezada, PE, QSP
Ed Durazo, CCM, CPM
Chia-Chi Wang, PE, PMP, QSD
Dynarnic Erigineeririg Services, Inc.

Warren Williams
Bill Fernandez (Back Up)
Greg Ginther
Amir Ghaviabazoo, PhD
Eddie Perez
Twining, Inc.

Section1. Qualificahons and Experience i 1
144
Construct'on of Long Beach BoulevardStreet Improvements FederalProjectATPL5257(033i HSIPL5257i037)i CityProjectNo.515-ST

DENTIFICATION OF PRINCIPAL STAFF

MEMBERS AND AVAILABILITY
ED DURAZO, CPM l Principal in Charge
Ed has more than 30 years of
experience providing services for
transportation and water/wastewater
related projects - having provided
services in the capacity of contractor,
project/construction manager, contract
manager and QA/QC oversight. He brings an active
commitment to quality standards and continuous
improvement, and an effective leadership style to all
projects with results his clients rely upon.
r Project Availability: 100%
STEVE QUEZADA, PE, QSP l Resident Engineer
Steve has more than 30 years of construction industry
experience in the transportation field
which includes work associated with
major urban arterial improvements,
capital improvement projects, grade
separat'ons, and freeway interchanges.

He brings direct experience serving
as Resident Engineer for various similar intersection
and roadway projects for the City of South Gate. He
brings an in-depth understanding providing resident
engineering services for grinding and overlaying, and
ADA ramp construction projects.
k Project Availability: 100%
WARREN WILLIAMS l Construction Inspector
Warren has over 40 years of experience
in public works construction that
includes serving in management roles
iwith , consultant several inspector cities, functioning and workingasaas a contractor. He has provided services
that include construction inspection and supervision,
scheduling, estimating, contract change order
management, contractor payment approval, budget
management, public relations, and permitting.
r Project Availability: 100%
BILL FERNANDEZ l Back Up Construction Inspector
Bill brings more than 32 years of
experience providing inspection
' services for public works projects under
Caltrans requirements and oversight,
and providing ADA compliance for
sidewalks and ramps. He is also
experienced providing public relations, fielding
public inquiries, and inspecting work within private
properties.
> Project Availability: 100%

POWERHOUSE TEAM
0 DRIVEN
(:i 0

UPPORT ANALYSIS SUCCESS
0 # "' @9
MM

EXPERTS KNOWLEDGE ADVICE EXPERIENCE SUPPORT
Section1. QualificationsandExperiencei 2
145
IOOh
";o
i
Construction of Long Beach Boulevard Street Improvements Federal Project ATPL 5257 (033), HSIPL 5257 (037) City Project No. 515-ST

SUBCONSULTANTS
As Resident Engineer, Steve will meet regularly
with our subconsultants to discuss project goals,
communicate/confirm project progress, and promote
team building. He will also routinely perform QA/QC
reviews and reasonableness checks of their work. Steve
will establish schedule, scope and fee commitments
from all our subconsultants.

TWINING,INC.- MATERIALS TESTING
For over 120 years,
$ €
@@TWINING ThWasns'envgenlnsctffl(tTe"ofn-'tnhge)-art
laboratories and over 150 inspectors, more than eighty
percent holding multiple inspection certifications in
various aspects of construction, and the resources to
staff every project with experienced and professional
inspection personnel. In early 2022, Twining was
selected to provide material testing and inspection
for the City of South Gate's SGPD Fuel Station Project.

During construction, Twining provided concrete testing
and inspection, reinforced steel and in-field sampling, field density testing, anchor and dowel installation
inspection, and pull/torque testing. Our team prepared
final material testing documents and final material
testing document review after construction.

DYNAMIC ENGINEERING SERVICES, INC. (DBE) - LABOR

COMPLIANCE
O € Si
DESI has provided CM services for
local agencies for the past eight
years. DESl"s experhise includes
labor compliance monitoring and prevailing wage
enforcement, traffic signal, street and highway
lighting, fiber optic communication, and CCTV systems
coordination and inspection.
tWl::=E'g Sec5on1. QualificahonsandExperiencei 3
146
I
Construction of Long Beach Boulevard Street Improvements FederalProjectATPL5257[033),HSIPL5257i037) i CityProjectNo.515-ST

EXPERIENCEON SIMILARPROJECTS
Gannett"s hand-selected team consists of highly
qualified individuals familiar with the range of
services related to the scope of work. By selecting
the Gannett team, the City of South Gate will benefit
from a deep pool of professionals who bring a
proven history of efficiently and effectively managing
comparable scopes of work; a staff with multiple years
of experience managing and inspecting construction
projects of all sizes and degrees of complexity; and
a work environment that embraces innovation
and the adoption of cutting-edge technology as it
relates to changing methodology of inspection and
documentation.

CITY OF SOUTH GATE,TRUCK IMPACTED

INTERSECTIONIMPROVEMENTS AT RRESTONE
BLVD.AND RAYOAVE.

Steve Quezada
provided project
and construction
Fat,WMa! I
!][_ .alms:..L! i :.L!'_i,,,_ t
f'tlA'[ffi
lii! 1l,,,4 g
management
services to
oversee roadway
tmprovements
that included the
replacement of
the existing asphalt concrete pavement with Jointed
Plain Concrete Pavement over Hot Mix Asphalt. Work
also included removing the existing raised median on
Firestone Boulevard west of Rayo and construction of
a new raised median. Project construction included
construction of sidewalks, ADA improvements, signing,
striping, traffic signal modification, cold milling of
pavement and restoration of adjacent improvements.

Associated street improvements on Firestone
Boulevard and Rayo Avenue included curb and gutter
and driveway construction, as well as sidewalk work
along the west side of Rayo Avenue to the south
encroached upon the Union Pacific Rail Road.

Client Reference: Kenneth Tang, City of South Gate,
323.563.9574
CITYOFSOUTHGATE,PHASEIIATLANTICAVE./
FIRESTONEBLVD.TRAFRC IMPROVEMENTS
Steve Quezada
provided
construction
management
services as a
subconsultant
project at a rail
road crossing.

Pavement
rmprovements
included cold milling; hot mix asphalt paving; ARHM
paving; new curb, gutters, ramps, and driveway
approaches; signing and striping; and decorative
sidewalk. Other work included adjusting manholes and
valves, traffic signal modifications, installation of SIC, CCTV, and overhead signage, and rail road pre-emption
with queue management plan. Landscape construction
included irrigation and planting primarily along
Firestone Boulevard at/near its intersections with
Atlantic Avenue and Mason Street/ Firestone Place, as
well as along Atlantic Avenue at/near its intersections with Azalea West and Salt Lake Avenue/ Patata Street.

Client Reference: Clint Hererra, City of South Gate,
323.357.9657

CITY OF SOUTH GATE,SOUTH GATEHIGHWAY

SAFETYIMPROVEMENTS-VARIOUS LOCATIONS
Steve Quezada provided project and construction
management services for 6 existing traffic signal
intersection modifications, and new sidewalk and
handicap ramps at various locations. The work
included new traffic signal equipment, service cabinets, pedestrian heads, video detection systems and street
lighting. The work involved extensive coordination
with the City staff and contractor for lane closures and traffic signal shutdowns. Work was scheduled during
the day and night time hours in order to alleviate
impacts to the public.

Client Reference: Clint Hererra, City of South Gate,
323.357.9657
W?e!lEV Section1 Qualificat'onsandExperiencei 4
147
Construcuonof Long Beach Boulevard Street Improvements
FederalProjectATPL5257(033),HSIPL5257i037) i CityProjectNo.515-ST

CITY OF PHOENIX, PAVEMENT PRESERVATION

PROGRAM
Gannett has
provided field
inspection and
office engineering
support to assist
City staff in the
execution of the
City of Phoenix's Pavement Preservation Program
(PPP), performing the following tasks:

Provide contractor oversight for sidewalk and
roadway upgrade and repair projects.

Provide oversight of field work on sidewalk upgrade
and repair projects at various sites around the City
to ensure construction meets City standards and
to inspect ADA ramp tolerances of the finished
upgrades and repairs.

Inspect and certify mill and overlay pavement
thicknesses and compare field products to
approved submittals.

Identify and prioritize ADA ramp upgrades at all
intersections within the City of Phoenix.

Provide full-time staff to support the City of
Phoenix's Accelerated Pavement Maintenance
Program. This program includes the repaving
of over 250 miles of Arterial Roadways - a
300% increase in the City's historical pavement
maintenance program. The street repaving
requirements within the program are being
prioritized and executed through a Pavement
Management System (PMS) Methodology that
Gannett Fleming staff helped to develop and are
currently implementing. The foundation of the
PMS is filed data created from a specialized van,
the Automated Road Analyzer (ARAN). The ARAN
is equipped with cameras, sensors, and specialized
computer software to evaluate roughness,
smoothness, cracking and rutting as it travels along
with the flow of traffic. The data created from the
ARAN is then downloaded by the Gannett field
personnel who verify the recommended roadway
treatments from the ARAN, project the anticipated
u" ?:'Us
roadway conditions at the anticipated year of
funding and provide expert input for prioritization
of each roadway segment into the program.

Additionally, Gannett staff work to coordinate
roadway repaving requirements with other capital
improvement and repair projects in the area
to eliminate duplication of effort and maximize
limited pavement maintenance funding.

Pavement Maintenance Treatments used in the
City Pavement Maintenance Program include crack
sealing, microsurfacing, slurry sealing, fractured
aggregate surface treatment, polymer modified
master seal, asphalt patching, and pothole repairs.

Client Reference: Ryan Stevens, PE, City of Phoenix,
602.489.0611

LIVERMORE AMADOR VALLEY TRANSIT AUTHORITY
(LAVTA), ON-CALL CONSTRUCTION MANAGEMENT

SERVICES
The Livermore
Amador
Valley Transit
Authority
(LAVTA) is the
local transit
system in the
Dublin / Pleasanton / Livermore area of the East Bay. It has major hubs at the Livermore Transit Center and the
East Dublin/Pleasanton and West Dublin / Pleasanton
BART stations, with scheduled time-transfers between
buses and to and from BART trains.

Gannett provided construction management services
to develop LAVTA bus stops in Pleasanton. The 20
refurbished and new bus stops will provide aesthetic
and sustainable improvements, including new LED
lighting, new bus shelters, LED bus route signage,
solar power, LAVTA decorative pole-mounted signage,
landscape, irrigation, ADA, and site amenities. These
upgrades will add essential amenities to improve the
transit experience, including premium rapid-style
passenger shelters, enhanced lighting, real-time
signs, benches, trash cans, and bicycle racks. The new
shelters will complement the premium Rapid bus
Sechon1. QualificahonsandExperiencei 5

22. 148
Construction of Long Beach Boulevard Streetlmproveinents Federal Project ATPL5257 (0331 HSIPL5257 1037) i City Project No. 515-ST service now operating along the corridor between
downtown Pleasanton and the Dublin/Pleasanton
BART Station. The primary funding source for the
project was !>1.4M in Measure B funds awarded
by Alameda County Transportation Commission
(Alameda CTC) and S212,000 in local Transportation
Development Act funds.

Client Reference: Jennifer Yeamans, LA\/TA,
650.508.7790

CITY OF PHOENIX, ON-CALL ENGINEERING
SERVICES(2015- 2022)
Work under
this on-call
contract includes
construction
administration
services and
assistance
with the City's
pavement
preservation program. Gannett"s role includes
providing up to two engineering staff to assist City
personnel with contractor oversight for the City's
Pavement Preservation Program. Work includes
field work, program and contract management and
project level reviews. Gannett provided construction
support after design for the specialized construction
of cell tower foundations atop North Mountain.

Support included RFI response, submittal reviews, and
specialized geotechnical review and recommendations
based on the extreme slope and rocky terrain of the
area. Task orders include the following:

Phoenix Convention Center Shoring Inspection:

Entered tunnel to assess the condition of structural
components, and provide repair recommendations
for the building's south-face basement soil shoring
system; the shoring system is approximately 40 feet
tall by 700 feet long and consists of cable tie-backs
and anchorage, wood planking, and steel bolting.

Rental Car Center (RCC) Expansion Joint
Rehabilitation: Provided recommendations and
construction inspection services for repairing
deteriorated expansion joints throughout the
rental car garage; inspection work was conducted
at off-peak hours to limit disruption to operations.

PSHIA Bridge Maintenance Program - Phase Ill:

Assisted in the prioritization of the continued
bridge repair program at PSHIA, including
preparation of repair plans for the Taxiway Romeo
slope drainage, tracking and monitoring bearing
pad replacements at the T4 Concourse Bridges.

Phoenix Bridge Maintenance Programs - Phase
Ill: Provided construction inspection and oversight
support for bridge repair and maintenance program
at PSHIA; oversaw the bearing replacement work at
the Terminal4 Concourse, Connector Bridges and
anticipated future deck joint, concrete, railing and
Taxiway Romeo Drainage Repairs.

Margaret T. Hance Park Engineering Study:

Reviewed as-builts for the Deck Park tunnel and
park site, confirmed load restrictions, provided
analyses, produced guidelines and restrictions for
event planning, produced map of soil depths based
on available data.

McDowell Road Monument Structure Inspection:

Inspected and assessed the monument structure,
and recommended needed maintenance and areas
of concern.

Client Reference: Allan J. Smolko, PE, City of Phoenix, 602.256.4337
Sechon1. Qualificahons and Experience i 6
149
Section
2- Scope of Work
and Project Approach
150
o 120 h
Construction of Long Beach Boulevard Streetlmprovements Federal Project ATPL5257 (033), HSIPL5257 i037) i City Project No. 515-ST SECTION 2 SCOPEOF WORK AND CHALLENGESANDSOLUTIONS

PROJECTAPPROACH

PROJECT UNDERSTANDING
The Long Beach Boulevard Street Improvements
Project is a multipurpose project implemented to
enhance pedestrian, bicycle and motorist safety, traffic circulation, rehabilitation, and beautification on Long Beach Boulevard. Long Beach Boulevard is a major
arterial corridor, with approximately 25,000 cars that
travel on it daily. The corridor serves business and
schools.

The project encompasses the corridor of Long Beach
Boulevard approximately 2 miles in length from
Tweedy Boulevard to Santa Ana Street. The project
consists of raised, landscaped and hardscaped
medians, sidewalk, driveway and curb ramp repairs
for ADA compliance, pavement rehabilitation, bike
amenities and signing, pedestrian safety lighting and
tee up-lighting, street trees and storm water quality
features.

The project will require full compliance with the
processes and procedures contained in the LAPM
and the Master Agreement with Caltrans which
contains among other provisions, non-discrimination
assurances. The Gannett team will bring the required
knowledge and experience to prepare and provide
all documentation required to facilitate prompt
reimbursement of state and federal funds.

CRITICAL ELEMENTS
Key to the successful completion of Long Beach
Boulevard Street Improvements Project will be
effective communications and coordination of
construction along with notifications to the business
and residents along the Long Beach route.

During the construction phase, Gannett will
communicate with local schools for safe passage
of school children and all pedestrians through the
construction zone and allow for timely passage of
school buses, automobiles, emergency services and
local deliveries to and from the businesses along the
route. We will perform daily reviews of the contractor's traffic control, construction activities and operations to minimize conflicts.

We have identified the following key challenges and
our corresponding solutions. The Gannett team brings
extensive experience with similar challenges on
previous projects.

PUBLIC RELATIONSTRAFRC HANDLING DURING

CONSTRUCTION
Much of the surrounding
area around on and
around Long Beach
Boulevard contains
a mix of residential
neighborhoods and
commercial businesses.

We have used open
community forums
to meet and answer
questions, distributed flyers, and used other media
to provide contact information to address community
concerns and/or questions.

Using his typical proactive approach, Steve will meet
with residents, business owners, nearby schools
(Liberty Boulevard Elementary School, South Gate High
School and South East High School), and those affected
by this project to keep them informed throughout
construction. Steve"s past experience working in the
City of South Gate on the Truck Impacted Improvement
Section2 Scopeof WorkandProjectApproachi 7
z5-151
Construction of Long Beach Boulevard Streetlmprovements FederalProjectATPL5257(033),HSIPL5257i037) i CityProjectNo.515-ST project and various traffic signal improvements
projects, which were located adjacent to businesses,
residences and multiple schools, included routinely
visiting businesses, residents, and schools to notify
them of upcoming work, construction progress and
discuss any concerns they had, which provided the
understanding that Steve was the single point of
contact for the project. He will implement similar
practices for this project.

TRAFFIC SIGNAL COORDINATION
Due to the construction of grinding and overlaying
the roadway and ADA ramp construction, shifting of
traffic will undoubtedly cause some backup to occur
in and around the construction areas. It has been our
experience working on roadway improvements to
evaluate the existing traffic flow in surrounding areas adjacent to the project to best alleviate potential traffic impacts. On past projects, Steve has worked with
the City's traffic engineers to increase green time for specific directions and reduce the queues that increase due to the work. This may have to be coordinated with
other agencies such as City of Lynnwood, Huntington
Park, and LA County.

BIDDABILITY/CONSTRUCTABILITY REVIEW
Our team has performed a preliminary review of the
provided 100% plans and share our comments below.

1. The plans indicate they are 100%
but the 100 pedestrian lights are
not shown with any specifics, such
as height, lighting or foundation
requirements.

2. The plans have a clearing and
grubbing item but there are large
trees all along the segment which
are to be removed. They are not
clearly shown but have an "X"
through them. The trees are at least 30-40 in
height which should be identified as a separate
item for removals. This is typically not part of
clearing and grubbing. The trees have grown into
the existing overhead lines in some locations.

3. Traffic control will be an issue,
specifically for the stamped concrete
to be done at various intersections
throughout. These will have to be
done in stages and will utilize steel
plates across the excavation required
for the section.

4. There may be existing utilities in
the way due to the fact this is an
older city, which may be a concern
with removal and reconstruction of
sidewalk and with the construction
of the bioswales.

5. There appears to be parkway
drains and steel pipes through the
sidewalks at various locations. These
are not identified anywhere and may
need to be replaced which will be
extra as they are not identified.

6. The plans call for a "3" overlay but in
the specifications for the bid items it
calls for "2" overlay.

7. Due to the grind and overlay of the
AC, there is no specific indication for
replacing traffic loops at any spots.

This is a major item if the loops have
to be replaced which should be a
specific bid item.

PROJECTAPPROACH
While we describe this combination of expertise and
technical know-how throughout this submittal, you will
see the distinction in our ability to foresee obstacles, work in a collaborative fashion, and provide creative
solutions learned from our previous work experience
that will directly translate into cost-effective solutions and minimized risk.

Our value-added approach is a "best practices"
approach and a leading risk management program
that addresses a variety of project challenges and
demonstrates our understanding of what is needed
to successfully deliver a project that minimizes public inconvenience and meets South Gates's and its
partners" overall goals.

Sechon2 Scopeof WoikandProlectApproachi 8
152
Construchon of Long Beach Boulevard Streetlmprovements
FederalProjectATPL5257(033),HSIPI5257(037)i CityProjectNo.515-ST

SCOPE OF WORK AND CM SCHEDULE
Consultant services include contract administration, construction management, inspection, utility coordination, labor compliance, public outreach, material testing and project close-out, including completion of required documents to complete a state audit.

This section presents our proposed approach to completing the required work outlined in the Base and Optional Scope of Work, including task assignment, key deliverables, and applicable standards required for the proposed services.

Pre-Bid Review (If
Schedule Permits)
Pre- Construction
Coordination
Procore
>>Conduct constructability review of
plans and specifications.
: >>Verify cost estimates and schedule.
>> Identify potential change order and
claims issues.
>> Provide draft project schedule.
>>Outline project-specific protocols.
>> Inform contractor of project
administration procedures.
>>Coordinate with UPRR, LA County
Weights and Measures, and other
stakeholders.
>> Precon Utility Coordination
>> Implement system for organizing,
tracking, filing, and managing
paper/electronic correspondence,
including letters, information
requests, submittals, materials test
results, contracts, reports, O&M
manuals, progress payments, and
change orders, etc.
>> Resident engineer . >>Constructability
developsearly ' reviewcomments.
relationshipwithSouth >> Draftconstructi'on
Gateanddesigner. schedule.
>> Provides clarification for
bidders to help reduce
costs.
>> Establish protocol
and roles and
responsibilities.
>> Better record- keeping.
>> Improved claim
resolution capabilities.
>>State and Federal
reimbursement of
funds.
>>Agenda and
meeting minutes.
>> Paper files.
>> Digital files.
>>Correspondence
logs.

Resident
Engineering
>> Manage the project.
>> Enforce in accordance with the
Contract Plans, Special Provisions,
Caltrans Standards, Construction
Manual, LAPM, City Standards and
Greenbook.
' >> Project is administered
and constructed
properly.
>> Minimizes South Gate's
exposure and cost.
>> Ensures that South
Gate is reimbursed for
federal funds.
>>Successful project.
>>State and Federal
reimbursement.
>> Project files.

Sechon2.Scopeof WorkandProjectApproachi 9
2?-153
Construction of Long Beach Boulevard Streetlmproveinents FederalProjectATPL5257(033),H51PL5257(037)i CityProjectNo.515-ST Weekly Resident
Engineer"s Report
Environmental
Coordinat'on
Meetings
Weekly Meetings
Labor Compliance
Quality Assurance
Materials Testing
Construction
Staking
Schedule
Cost Control
>> Prepare weekly resident engineer's
report.
>> Include status of contract budget,
schedule update and working
days status, change order status,
lookahead for critical work issues,
and list of outstanding issues.
>> Maintain communication and
compliance with permits.
>>Conduct weekly meetings with
contractor, South Gate, and
stakeholders to discuss schedule
and current and past issues.
>>Monitors project records and
verifies adherence to labor
compliance and EEO provisions
>>Schedule and manage
subconsultant materials laboratory.
>>Coordinate timely testing and
reporting.
>>Provide quality assurance staking
for construction.
>> Monitor contractor's schedule
weekly.
>> Notify parties of actual or potential
deviation from schedule.
>>Work with project team to correct
noncompliance with schedule.
>> Monitor project funding.
>>Monitor project budgets.
>> Review contract item payments,
material quantities, and change
order payments.
>>Creates and maintains a
concise written record
of project status and
a review of that status
with South Gate's
project manager.
, >> Ensure compliance and
prevent violations and
fines.
>> Maintains dialogue
between team
members.
>>Weekly resident
engineer's report.
>>Successful project
without violations
and fines.
>>Agenda.
, >> Meeting minutes.
>> Monitor and document >>Certified payroll
DBE commitments are checking.
beingmetinaccordance>> DBEcommitment
withFederal-Aid compliance.
procedure' >>State and Federal
reimbursement.
>> Provides timely testing
and day-to- day
coordination with
contractor's progress to
prevent delays.
>>Compliance with
project's plans and
specifications.
>> Better project
coordination.
>> Fewer delays.
>> Fewer time-related
disputes.
>> Effective use of funds.
>> Early warning of
potential funding
problems
>>Testing reports.
>> Materials
are provided
and placed in
accordance
with Caltrans
and Greenbook
specifications.
>> RE to review
construction
survey notes.
>>Weekly reports.
>>Schedule reports.
>> Recommendations.
>>As-built schedule
and construction
photos/ videos.
>> Budget reports.
>>Cost estimate
revtews.

Sechon2.Scopeof WorkandProjectApproach i 10
154
Construcuon of Long Beach Boulevard Street Improvements Federal Project ATPL5257 [033), HSIPL5257 (037) i City Project No. 515-ST Section 2. Scopeof Work and Project Approach i 11
155
Construction of Long Beach Boulevard Street Improvements Federal Project ATPL5257 (033), HSIPL5257 i037) City Project No. 515-ST Secuon 2. Scope of Work and Prolect Approacli 12
30 156
Constrtiction of Long Beach Boulevard Streetlmprovements FederalPro%ect ATPL5257(033),HSIPL5257[037)i CityProjectNo.515-ST

QUALITY CONTROL AND QUALITY ASSURANCE
Gannett is 150 9001:2015 certified. This standard requires a high level of management commitment careful attention to quality assurance/quality control (QA/QC) in work product development, measurement, analysis, and continuous improvement.

Our corporate Project Quality and Management Guidelines require that we implement standard QA/QC procedures on all our projects and verify compliance through internal and external audits of our quality processes. Our commitment to the City is to ensure quality engineering and support services that document the plans and specifications requirements in the case of an internal or external audit.

QALIY
u" ?ffS': Sechon2 Scopeof WorkandProjectApproachi 13
157
Construction of Long Beach Boulevard Streetlmprovements FederalProjectATPL5257(033),HSIPL5257i037) i CityProjectNo.515-ST

DOCUMENT CONTROL
In addition to providing project correspondence tasks,
we will maintain and document all project-related
records and information. Depending on the project
management document control system the City of
South Gate uses we offer Procore as alternate webbased document control and electronic filing system.

Procore will store all related project documentation in a cloud-based system for access during the project or
any time after the project is completed. The application is also accessible by all project team members or as
directed by the project owner.

We will use the Procore application to organize, track, file and manage electronic correspondence, including
letters, requests for information (RFI), submittals,
contracts, reports, progress payments, change orders,
etc.

By maintaining an effective documentation system,
we will keep the City apprised of deviations to the
project schedule or budget and to any field issues
with supporting materials. We will provide weekly and
monthly reports to the City and project team.

The weekly report will consist of:

Weekly statement of working days form
Controlling operations performed for the week
Controlling operations anticipated for next week
Safety and environmental concerns
Minutes from meetings with the Contractor
The monthly reports will consist of:

Construction operations performed for the month
Construction operations anticipated for next month
Schedule status
Budget status
Change order log
Project photos
i iff
ElectronicTrackingt"%
of a" PrOJeCt
Documents 7
Any Web Browser
Provides Client,
Contractor, and
Consultant with
Real-Time Data
@Web-Based Document Control
Section2.Scopeof WorkandProjectApproacl'ii 14
158
Appendix
- Resumes
159
-@@fiR" 3
ED DURAZO,..,,..,

PRINCIPAL IN CHARGE

GANNETT FLEMING
YEARSOFEXPERIENCE:
30 EDUCATION:

GENERALSTUDIES
REGISTRATIONS:

CERTIFICATE, PROJECTMANAGEMENT

CERTIFICATE, CONSTRUCTION MANAGEMENT,
CAtllORNIAPOIYTECHNICSTATEUNIVERSITY

QUMIFIEDSWPPPPRACTITIONER (INACTIVE)
Edhas more than 30 yearsof experiencein the water/wastewater industry. Having provided servicesin the capacity of contractor, project/ construction manager, contract manager and QA/QCoversight. He brings a comprehensive, well-defined approach to providing construction management servicesfor various water/wastewater projects. Edserves asprincipal-in-charge for numerous agencies,including the Santa Clarita Valley WaterAgency, Chino Basin DesalterAuthority, Eastern Municipal Water District, Elsinore Valley Municipal Water District and the Santa Ana WatershedProjectAuthority. Hehas managed a 5rlOOmillion program for SCVWA and managed the largest (at the time) micro-tunneling project in the United States, which was valued at more than 5150 million in construction improvements for the Cityof Oxnard.

Ed'sstrong relationship-building skills create afoundation of trust with his contacts, which has resulted in the establishment of solid relationships with public agencies throughout California. Hebrings an active commitment to quality standards and continuous improvement, and an effective leadership style to all projects with results his clients rely upon. He recently served os a panel member for CMAA's"Mindful Leadershipand Its Impact on the Bottom Line" event at which he discussedthefundamentals of leadership through high emotional intelligence.

Relevant Projects
Eastside Water Treatment Plant Expansion and Brine Line Project, City of Chino, Chino, CA - Principal-in-Charge for the S15.5M project that included expansion of the Eastside Water Treatment Facility (EWTF) from 3,500 gallons per minute (gpm) to 7,000 gpm. A secondary component of Project WA19C are dual brine pipelines to convey the brine waste resulting from the treatment process from the EWTF to a Santa Ana Watershed Project Authority lateral owned and operated by the Inland Empire Utilities Agency. These projects incorporated long-lead procurement equipment as well as an aggressive construction schedule, while working on an active treatment facility. Coordination with the owner procured GAC system and plant operations was essential in addition to safety being the upmost of importance for a timely completion of the program. Ed maintained client contact, managing the budget, and providing as-needed quality assurance and quality control reviews.
160
Temecula Valley Regional Water Reclamation Facility (TVRWRF) 23 MGD Expansion, Eastern Municipal Water District, Temecula, CA - Contract Manager for the S79.9M expansion of the IVRWRF to provide an additional 5 million gallons per day (MGD) of treatment capacity, expanding the total permitted treatment capacity from 18 to 23 MGD annual average flow. The expansion involved construction of an additional wastewater treatment process for preliminary treatment, primary treatment and fine screening, secondary treatment using a membrane bioreactor (MBR) process, chlorine disinfection, a rotary drum thickener, and additional modifications to existing facilities. To accommodate the facilities footprint, EMWD pro-actively initiated a pre-negotiation with GE ZeeWeed for the water treatment and reuse membrane bioreactor technology. The MBR is the first treatment technology of its kind for the District. Responsible for providing management level input for and oversight of schedule development; monitoring the project's progress; maintaining consistent client contact; making sure the team adhered to the District's policies, procedures and time schedules; providing as-needed quality assurance and quality control reviews; and assistingwith maintaining the high-level work for which the team is known. Awarded the 2020 Project ofthe YearAward by the Construction ManagementAssociation ofAmerica (CMAA) San Diego Chapter and the 2020 CMAA Project Achievement Award.

South Archibald Plume Cleanup, Chino Basin Desalter Authority, Ontario, CA - Contract Manager/ Principal-in-Charge responsiblefor providing as-needed quality control. The 516M SAPCP was a comprehensive program to mitigate contamination and excessive levels of Trichloroethane (TCE) and other Volatile Organic Compounds (VOCs) and toxins identified through local groundwater monitoring. The improvements were performed under five separate phases to complete the raw water pipeline installation from the new Well Facility 11-12 through the Cities of Ontario, Eastvale, and Jurupa Valley to the CDA Chino It Desalter facility the raw groundwater will be treated through a modified RO system. Projects included:
>>SAPCP Raw Water Pipeline Bid Package #1 (Archibald and Remington) - Construction of new 18" PVC raw water pipeline to connect newly constructed Well 11-12 to the existing 18" pipe on Archibald Avenue north of Bellegrave Avenue.
>>SAPCP Raw Water Pipeline Bid Package #2 (Harrell, Wineville and Bellgrave) - Construction of new 24" PVC pipeline that terminates with connection to the existing Chino II. >>SAPCP Raw Water Pipeline Bid Package #3 (Well Utilities) - Construction of 18" PVC raw waterline; 18" potable water line; 24" PVC sewer line; 60" sewer manhole; 12" potable water fire service line; fire hydrant assemblies; 18", 24'.' and 48" RCP storm drain lines; along with required blow off assemblies, air vacuum release valves, catch basins and appurtenances.
>>Chino II Desalter Decarbonator Modification Project - Salvage and relocation of three existing decarbonator units and blowers to CDA"s Chino I Facility, reconstruction of the concrete reinforced slab and raised tank platforms, installation of three new 12-ft diameter, 45-ft tall air stripper towers with blowers and all piping, appurtenances and electrical equipment, and SCADA and instrumentation integration.
>>SAPCP Well-12 Equipping Project - Construction of the Well-12 pump station with necessary pumps, valves, appurtenances, electrical and SCADA integration, and building construction at the future Archibald Parksidedevelopment site. In pre-construction, biddability/constructability review. 161
'i !l ,';":'...:J!
"':X ';)a'-A
a%-]"A

GANNETT FLEMING
STEVE QU EZADA, .., osp

RESIDENT ENGINEER
ffl !,r'ffiJz a a
YEARSOFEXPERIENCE:
30 EDUCATION:

BS,CIVILENGINEERING, CALIFORNIASTATE
UNIVERSITY, IONGBEACH,1992
AA,LIBERALARTS, MT.SANANTONIOCOLLEGE, 1988
REGISTRATIONS:

PROFESSIONAI CIVlkENGINEER, CA#58614
QUALIFIEDSWPPPRACTITIONER, CASQA#214fi
SteveQuezada,PE,QSP,has more than 30 years of construction industry experiencein the transportation field which includes work associated with grade separations,freeway interchanges, major urban arterial improvements,freeway replacement, and capital improvement projects.

He also cites extensive experience in Storm Water BMP management. His technical expertise includes working with asphalt concrete, Portland Cement concrete,landscaping, earthwork, signal improvements; traffic control, bridge widening and storm drain installation. He lists proven experience with community outreach, and implementing variousforms of communication to the public. Hehas servedason infrastructure specialist with FEMA,and in that role, was responsiblefor providing assistanceand adviceto state and local governments after the Northridge earthquake. Stevehas the ability to lead projects as a Resident Engineer and Project Manager and seamlessly integrate into a coopemtive consultant-client project staff. Heis dedicated and continues to strivefor improvements and quality project standards. He demonstrates a high degreeof integrity, commitment andprofessionalism in everything he undertakes.

Relevant Projects
Truck Impacted Intersection Improvements Project at Firestone Blvd and Rayo Avenue, City of South Gate, South Gate, CA - Senior Project Manager. This 52.1M project consisted of a street widening and reconstruction of the truck impacted intersection of Firestone Blvd. and Rayo Ave. The project had grind and overlay with AC, removal of existing AC and concrete pavement and replacement with Jointed Plain Concrete Pavement, ADA improvements with new curb, gutters and sidewalks, signing, striping, traffic signal modifications, restoration of adjacent improvements along with new signal cabinets for traffic signals. Traffic control and stripping of lanes were also included. The project included 4 phases of construction in order to complete the entire intersection replacement. Work included public relations coordination with adjacent businesses and the community.

Highway Safety Improvements, Various Locations, City of South Gate, South Gate, CA - Senior Project Manager. Provided construction management services for citywide projects in which 6 existing traffic signal intersections modifications were completed with new sidewalk and handicap 162
ramps installed at various locations. The work included new traffic signal equipment, service cabinets, pedestrian heads, video detection systems and street lighting. The work involved extensive coordination with the City staff and contractor for lane closures and traffic signal shutdowns. Work was scheduled during the day and night time hours in order to alleviate impacts to the public.

Firestone Blvd and Atlantic Ave Phase II Railroad Crossing Improvements with UPRR, City of South Gate, South Gate, CA - Senior Project Manager. This 52M citywide project included cold milling, construction of curb, gutter and sidewalk, ramps, driveway approaches, decorative sidewalk, asphalt concrete paving, ARHM paving, traffic signal modifications, installation of SIC, CCT\/, LED, signs, UPRR preemption with SWPP management plan, striping and signage, landscaping, irrigahion and planting construction. Work also included new traffic signal equipment, service cabinets, pedestrian heads, video detection systems and street lighting. The work involved extensive coordination with the City staff, contractor, Union Pacific Railroad, various local agencies for lane closures and traffic signal shutdowns. Night time closures were also used due to the amount of traffic along Firestone Boulevard. Extensive coordination was involved with UPRR for construction and lane closures to ensure the safety of the work and the public.

Construction Management for Citywide Traffic Signal Safety Improvements, City of Pico Rivera, Pico Rivera, CA - Senior Project Manager. This citywide traffic signal project encompassed modification of seven signalized intersections throughout the City of Pico Rivera. Work included the upgrading of service cabinets and controllers, installation of battery backup systems, new pedestrian heads and video detection systems and upgrading the traffic signal heads and luminaires to Light Emitting Diodes (LED). Work also involved upgrading the handicapped ramps to comply with the latest ADA requirements.

Hot Spot Intersection Improvements Rosemead Boulevard at Whittier Boulevard and Rosemead Boulevard at Washington Boulevard, City of Pico Rivera, Pico Rivera, CA- Project Manager. The scope of work for the project at the intersection of Rosemead Boulevard and Whittier Boulevard includes an additional left-turn lane in the southbound direction, increased left-turn storage along Whittier Boulevard in the west and eastbound directions, reconstruction of existing medians to accommodate additional travel lanes, pavement rehabilitation along Whittier Boulevard from Acacia Avenue to San Gabriel Place, construction of two new bus pads and bus shelters along Whitlier Boulevard, construction of curb ramps, driveway approaches and miscellaneous sidewalk, and modifications to the existing traffic signal. Regularly met with the City, making sure the team delivered services to the satisfaction of the City. Steve also provided as-needed quality assurance reviews.

Residential Resurfacing Program (RRP), Phase G and H - Cape Seal Capital Improvement, City of Pico Rivera, Pico Rivera, CA - Project Manager. The project consisted of CAPE seal and slurry seal with

2.5% latex and Asphalt Rubber Aggregate Membrane (ARAM), weed control, surface grinding, crack sealing, cold milling and overlaying of asphalt paving, construction of ADA curb ramps, traffic striping, and other incidental work along residential streets citywide. Regularly met with the City, making sure the team delivered inspection services to the satisfaction of the City. Steve also provided as-needed quality assurance reviews.

Santa Monica Blvd. Transit Parkway, City of Los Angeles, Los Angeles, CA - Construction Manager. Provided program and construction management services for this S42M project which involved the reconstruction of the existing "big" and "little" Santa Monica Boulevards into a tree- lined, multi-lane central arterial with access roads serving side streets in both directions. The project also involved constructing additional lanes to the north and southbound on-ramps to the 405 Freeway at Santa Monica Boulevard. 163
l GANNETT FLEMING

WARREN WILLIAMS

CONSTRUCTION INSPECTOR
YEARSOFEXPERIENCE:
40 EDUCATION:

COURSESINBUSINESSMANAGEMENT,WEST
VIRGINIASTATECOLkEGE

COURSEWORK, DETROITCOLLEGEOFBUSINESS,

GREENBRIER

COMMUNITYCOLLEGE, ANDCERRITOS

COMMUNITYCOLLEGE

STORMWATERPOLLUTIONPREVENTIONTRAINING
Warren has over 40 years of experience in public works construction that includes serving in management roles with several cities, functioning os a consultant inspector and working as a contractor. He has provided services that include construction inspection, inspection supervision, scheduling, estimating, contract change order management, contractor payment approval, records maintenance, budget management, public relations, and permitting. Warren has pmvided training for city and consultant inspectors on city standards and specifications, the APWA Greenbook, and American Water Works Association (AWWA) requirements. After completion of training he would monitor and supervise the inspectors for quality control and quality assurance of their work. He is experienced with street construction/improvements, traffic signals, storm drain systems, sewer systems, domestic/reclaimed water systems, joint utility trench, street lighting systems, and landscaping, soundwalls and similar public works construction. He is well versed in grading operations, roadway structural sections, asphalt and concrete placement, environmental compliance, traffic control implementation, maintenance work, Greenbook and local agency requirements, Caltrans specifications, NPDESstorm water requirements, and safety regulations as they relate to construction
Relevant Projects
On Call Construction Management, Engineering Support, Material Testing and Inspection, City of Cypress, CA - Lead Inspector. Starting in May of 2012, Warren provided services on over 125 separate task orders encompassing Capital Improvement Program (CIP) as well as several permits or Non-CIP projects. Warren served as the Lead Inspector on this contract, providing project/construction management, coordination, public outreach, and inspection for various encroachment permit projects that include new development, utilities, and SWPPP. He is also inspected numerous local and state funded CIP projects for the City which included concrete replacement (sidewalks, curb & gutter, driveway and handicap ramps), tree removal and replacement, slurry seal type 1 and 2, sewer replacement and lining, street widening, relocations of utilities, arterial and residential street rehabilitation including cold milling and asphalt overlay, storm drains, biofiltration systems, stormwater retention systems, new raised median construction including irrigation and landscaping, bike lanes, city park upgrades and new 164
construction, traffic signal and flashing beacon replacement and camera upgrades for traffic monitoring, fiber optic installation and 5G construction.

On Call Construction Management and Inspection, City of Garden Grove, CA - Construction Inspector for CIP projects that included the annual slurry seal program, sewer, and water line replacement, pavement rehabilitation and replacement for arterial and residential streets, and median and landscape improvements. Warren provided inspection for four street rehabilitation locations at Westminster Avenue and Brookhurst Street.

On Call Construction Management and Inspection, City of Rancho Santa Margarita, CA - Construction Inspector for CIP projects that included annual slurry seal program, sewer rehabilitation, sewer and water line replacement, pavement rehabilitation and replacement for arterial and residential streets, and median and landscape improvements. Warren provided inspection in preparation and then application, on various street locations (45 streetsl the crack filling and sealing of asphalt streets along with weed abatement of all curb and gutters in those areas. After the slurry seal was completed the replacement of all striping and legions along with the yellow/white/ blue reflectors were replaced and installed.

On Call Construction Inspection Services, Golden State Water Company, Various Locations, Southern CA - Construction Inspector for this public utility company that purchases, produces, distributes, and sells water to nearly a quarter-million customers in California. He was responsible for providing inspection services on capital and new business projects, which included water main system upgrades, construction of new reservoirs, seismically retrofitting and waterproofing existing reservoirs, chlorination facilities, new meters, new and relocated fire hydrants, fire service/sprinkler system lines, irrigation systems and connections to private residences. Warren maintained as-built plans, daily and weekly reports, safety reports, and change order documentation; obtained permits from various cities and regulatory agencies; monitored traffic control; and maintained good public relations for the company. Further responsibilities included loading and hydrostatic pressure testing the system, performing bacteria testing, verifying NPDES requirements and monitoring final tie-in connections.

Various Projects, Golden State Water Company, Various Locations, Southern CA - Resident Engineer/Inspector for more than nine years. Warren provided services for this public utility company (formerly Southern California Water Company) that purchases, produces, distributes, and sells water to nearly a quarter-million customers in California. Warren supervised and trained a staff ofinspectors and performed inspections on literally hundreds of capital and new development projects, which included water main system upgrades, water main lining, construction of new reservoirs, seismic-retrofitting and water proofing of existing reservoirs, chlorination facilities, new meters, new and relocated fire hydrants, fire service/sprinkler system lines, irrigation systems and connections to private residences. Warren maintained as-built plans, daily reports, contract change order documentation, obtained permits from various cities and regulatory agencies, monitored traffic control, and maintained good public relations for the Company. Further responsibilities included loading and hydrostatic pressure testing the system, performing bacteria testing, enforcing NPDES requirements and monitoring final tie-in connections. Projects required pavement replacement, using conventional asphalt as well as rubberized asphalt concrete.

H 165

BILL FERNANDEZ

BACK UP CONSTRUCTION INSPECTOR
7 GANNETT FLEMING
YEARSOFEXPERIENCE:
32 EDUCATION:

AA,ORANGECOASTCOLLEGE
REGISTRATIONS:

ACICONCRETE CERTIFICATION

TRENCHSHORINGSAFETYCERTIFICATION
CAITRANSHCiFORTESTMETHODS FOR201,202,
216,217,231

DEPUTYGRADINGINSPECTOR, LOSANGEIES

DEPUTYINSPECTOR, ASPHALT, CITYOFIRVINE

NUCLEARSOILGAUGECERTIFICATION

TRENCHSHORINGSAFETYCERTIFICATION
40-HOURHA2MAT
OSHA10HR
OSHA30HR
With 32 yearsof experienceasa Senior Public WorksInspectorfor a wide range of projects, Bill brings asignificant amount of public works construction observation and special inspection experienced. He has learned the value of safety, quality, time, and importance of keeping the client's staff well informed of the project's progress. He maintains daily construction reports for the type and quality of work, quantities of items incorporated, provides photographic documentation, and ensures the work complies with the requirements of the plans andspecifications. Hisaccuracyand efficiency in thefield ensuresa successfuland well-documented project, from construction through closeout. Heis experiencedin providing inspectionservicesfor public works pipeline installation projects under Caltrans requirements and oversight, and providing ADAcompliancefor sidewalksand ramps. Heis also experiencedproviding public relations, fielding public inquiries, and inspecting work within private properties. Bill is knowledgeable in soils conditions which will prove to be an osset during dewatering operations.

Relevant Projects
Alicia Parkway Street Widening, City of Laguna Hills, Laguna Hills, CA - Public Works Inspector for this project involving street widening, curb and gutter, utility coordination, traffic control, trench filing, grind and overlay, removal and replacement of asphalt patches. He consistently communicated with the City, contractor, and business owners to work on traffic access to minimize business impact. Bill ensured the contractor's implementation of their SWPPP during construction met the requirements of the plans and specifications. This project included coordination with Caltrans on lane closures, traffic control, and minor repairs in the Caltrans ROW.

Residential Area 7 / Arterial Zone 5 Road Maintenance Project, City of Diamond Bar, Diamond Bar, CA - Construction Observer and Special Inspector on this 51.8M project. The scope of work included rehabilitation of 19.5 miles of residential, collector and arterial streets.

In areas of extreme degradation, asphalt overlay or full-width grind and replacement with manhole removal and replacement to grade. Other work included deep lift repair, striping, traffic control, crack seal repairs and public notification. This project included coordination with Caltrans on lane closures and traffic control, and special inspection services.
166
Irvine Cove Crest/Pelican Hill Roadway, City of Irvine, Irvine, CA - Senior Inspector for this SIOM roadway project which involved coordination for permits ensuring best management practices were performed. This 2 million cubic yards project included curb and gutter, reconstruction of the bas, grading and realignment of multiple streets, including Barranca Parkway, Jamboree Road, and MacArthur Boulevard.

One of the major challenges was the documentation and coordination in accordance with the Metropolitan Water District since there was a lot of encasement of their pipes to be done during constructions. This project included coordination with Caltrans on lane closures, traffic control, and minor repairs on Caltrans ROW. Bill provided construction observation services.

Slurry Seal Projects, City of Yorba Linda, Yorba Linda, CA - Public Works Inspector for numerous City projects throughout a 3-year period. Bill's responsibilities included maintaining daily construction reports of staff and equipment on the site and hours worked; measuring, calculating and recording all quantities of items removed from or incorporated into the work; taking photos documenting the work; and performing daily observation for compliance with plans and specifications for each project. Duties included observation of traffic control and securing the safety of the public as well as workers on site. Bill also worked on several major roads, residential and commercial projects. This project included coordination with Caltrans on Caltrans lane closures, traffic control, and minor repairs in the Caltrans ROW.

Sewer System Rehabilitation Phase 1, Sewer Main Lining and Spot Repair Projects Nos 3 and 4, Garden Grove Sanitary District, Garden Grove, CA - Construction Inspector. Work consists of the rehabilitation of 23,000' of 8- and 10" vitrified clay pipe (VCP) pipe by cured-in-place pipe (CIPP), manhole replacements, and installation of approximately 15 top hats. Site challenges include work in high traffic zones, with close proximity to residential properties, businesses, and schools. The contractor encountered issues with the lining operation that extended past normal working hours, and Bill notified residents of work. He provided inspection for roadway work to include AC concrete, soil compaction, base placement, and slurry backfill, as well as water and sewer lines. He also provided traffic control for arterial and residential streets.

Main Replacement Project South Grand Oaks Avenue and Bonita Avenue, City of Los Angeles, Los Angeles, CA - Special Inspector for the installation of 350" of 8" DIP, 3- 6" fire hydrant laterals and the installation of 110 1" water service laterals off an 8" DIP to meter box. Project elements included: sub-grade work, agency and utility coordinahion, permitting, safety, SWPPP,and contractor oversight. Bill provided construction observer and special inspector services.

Water Main Bridge Crossing Project, Long Beach Water Department, Long Beach, CA - Special Inspector for this project that included sub-grade work, agency and utility coordination, permitting, safety, SWPPP,contractor oversight, and structural system installations. Bill was a construction observer and special inspector, ensuring that the contractor met the requirements of the contract documents, including special permit requirements with LACFCD,and coordinating shut-downs with the Port of Long Beach.

Alley and Sewer Improvement Projects, City of Brea, Brea, CA - Senior Civil Inspector for the installation of 350' of 8" DIP,3- 6" fire hydrant laterals and the installation of 110 1" water service laterals off an 8" DIP to meter box. Project elements included: sub-grade work, agency and utility coordination, permitting, safety, SWPPP,and contractor oversight. Bill provided construction observer and special inspector services.
4/ 167
l GANNETT FLEMING

LABOR COMPLIANCE (DESI)
YEARSOFEXPERIENCE:
32 EDUCATION:

BS,CIVILENGINEERING, CALIFORNIA STATE
UNIVERSITY, 105ANGELES
REGISTRATIONS:

PROFESSIONAL CIVIIENGINEER, CA#50540
PMP,PMI,NO.l35t346
QSP/QSD/TOR, CASQAN0.00998
Chia-Chi has more than 32 years of construction management experience on freeway projects including 10 years of experience in the role of Resident Engineers on more than 20 projects. Chia-Chi has been involved in a number of high-pmfile projects in the Inland Empire with various types of contracting methods including Design-Bid-Build, Design-Build and Design-Sequencing. Her expertise includes Project Management, Construction Contract Management, Constructability Review, Document Control, Quality Assurance Inspection, SWPPPCompliance, Prevailing Wage Monitoring and Enforcement, claim mitigation and resolution. Chia-Chi wos the Area Construction Manager for SR60/91/215 Interchange Design-Sequencing Project and SR91 Corridor Improvement and Devore Design-Build Projects in Caltrans District 8.

Relevant Projects
SR 60 Central Avenue Interchange Project, SBCTA, Chino, CA - Resident Engineer/Labor Compliance Officer. This S24M project will widen the Central Avenue bridge and the on-ramp to accommodate three through lanes and double left-turn lanes in both directions and will widen the existing eastbound and westbound on-ramps to from one lane to two through lanes and a carpool lane. The project will relieve congestion and improve traffic flow on Central Avenue at SR-60 Interchange. Chia-Chi as the Resident Engineer managed the CM Team working with City Project Manager, Caltrans Oversight Engineers and Consultant Designers. She was responsible for overall project scope, schedule and cost. Her responsibilities included contract administration, office engineering, labor compliance monitoring and enforcement, SWPPP monitoring and inspection, QA inspection, progress payment and dispute resolution. In addition, Chia-Chi is responsible for labor compliance monitoring and prevailing wage enforcement. She verified employee Certified Payroll rate with DIR Rate Determination for each classification and Employee Interview Reports; verified contractor submit Certified Payroll Reports to the DIR eCPR website and all contractor worked on the project are registered with DIR.

I 215 Placentia Avenue Interchange, RCTC, Perris, CA - Labor Compliance Officer. The 542M new interchange located between Ramona Expressway to the north and Nuevo Road to the south. Adding new northbound and southbound on-ramps and off-ramps on 1-215 at Placentia Avenue; realigning East Frontage Road, widening the existing Placentia 42-168
Avenue overcrossing, and adding lanes to Placentia Avenue between Harvill Avenue and Indian Avenue. ChiaChi is responsible for labor compliance monitoring and prevailing wage enforcement. She verified employee Certified Payroll rate with DIR Rate Determination for each classification and Employee Interview Reports; verified contractor submit Certified Payroll Reports to Dir eCPR website and all contractor worked on the project are registered with DIR.

SR 60 Truck Climbing Lane, RCTC, Moreno Valley, CA - Labor Compliance Officer. The 5113M project is widening a 4.5-mile section of State Route 60 between Gilman Springs Road and 1.4 miles west of Jack Rabbit Trail between Moreno Valley and Beaumont. This project consists of constructing an eastbound truck climbing lane and westbound truck descending lane, widening shoulders to standard widths, improving motorist sight distance by flattening roadway curves. Chia-Chi is responsible for reviewing Certified Payroll Records, Fringe Benefit Statements and Apprenticeship Certificates for accuracy; verifying Prevailing Wage Rate against the information listed on the Monthly Employee Interviews; recommending deduction for missing payroll documents and conducts source document verifications.
115 Limonite Avenue Interchange Improvement, RCTD, Eastvale, CA - Labor Compliance Officer.

The S39M Limonite Avenue is an east-west arterial roadway between Hamner Avenue and Wineville Avenue.

The proposed improvements consist of a new 8-lane overcrossing, 3 through lanes in each direction plus 2 turn lanes, widening of the off-ramps from 2 to 41anes, the addition of 2 new loop on-ramps, and the widening of Limonite Avenue to 4 lanes in each direction between Hamner Avenue and Wineville Avenue.

Chia-Chi is responsible for reviewing Certified Payroll Records, Fringe Benefit Statements and Apprenticeship Certificates for accuracy; verifying Prevailing Wage Rate against the information listed on the Monthly Employee Interviews; recommending deduction for missing payroll documents and conducts source document verifications.

I 10 Monterey Avenue Ramp Modification, City of Palm Desert, Palm Desert, CA - Project Manager/Resident Engineer for this S9M ramp modification project to: relocate WB off-ramp to Varner Road; and construct a direct loop on-ramp for NB Monterey Avenue traffic, construct Retaining Walls/Ground Anchor Wall and install new Traffic Signal, Lighting and Ramp Metering Systems. Chia-Chi managed the CM Team working with City Project Manager, Caltrans Oversight Engineers and Consultant Designers. She was responsible for overall project scope, schedule and cost. Her responsibilit'es included contract administration, office engineering, labor compliance monitoring and enforcement, SWPPP monitoring and inspection, QA inspection, progress payment and dispute resolution.
115 Ranchero Road Interchange, SBCTA, Hesperia, CA - Labor Compliance Officer. The 532M interchange, part of the three-phase Ranchero Road project, will provide residents of Hesperia and Oak Hills direct access to the freeway via Ranchero, Mariposa and Caliente roads. This project is located in the City of Hesperia, California and will connect Mariposa Road and Caliente Road to Interstate 15 with a fullservice interchange. Ranchero Road will consist of three through lanes in each direction along with additional turn lanes at the freeway ramp connections and intersections with two realigned frontage roads. ChiaChi is responsible for reviewing Certified Payroll Records, Fringe Benefit Statements and Apprenticeship Certificates for accuracy; verifying Prevailing Wage Rate against the information listed on the Monthly Employee Interviews; recommending deduction for missing payroll documents and conducts source document verifications.
43 169
7 GANNETT FLEMING

GREG GINTHER

MATERIALS TESTING PROJECT MANAGER (TWINING)
YEARSOFEXPERIENCE:
13 EDUCATION:

BS,GEOLOGICAL STUDIES, OHIOUNIVERSITY
Greg Ginther is well-versed with all facets of quality management, including the development and implementation of quality control/assurance plans, as well as various policies and procedures in accordance with appropriate laws, regulations, and codes. His materials testing project management background includes supervising field inspectors and managing laboratory testing. Greg has the unique experience of having worked on projects as an inspector, field supervisor, and project manager. Greg has served as project manager for materials testing and inspection on some of the area's most high profile and complex transportation projects for owners such os Los Angeles Metropolitan Transportation Authority, San Gabriel Valley Council of Governments/Alameda Corridor East Construction Authority, Caltrans as well os local City Government transportation projects. He is very familiar with the Greenbook, California Building Code, Caltrans Construction Manual, Caltrans LocalAssistance Procedures Manual and Standard Specifications. He is intimately involved with testing and inspection quantities and Relevant Projects
Atlanta Avenue Widening, City of Huntington Beach, Huntington Beach, CA - The project consisted of widening the south side of Atlanta Avenue, between Huntington Street and Delaware Street, to comply with the primary arterial street classification in the City's General Plan. The street improvements included additional through and bike lanes in each direction of travel. Twining provided geotechnical observation and quality assurance materials testing and inspection services. Greg served as the Project Manager.

Street Improvements, City of Santa Fe Springs, Santa Fe Springs, CA - Greg provided geotechnical engineering oversight and review of various streets with the City of Santa Fe Springs. The project consisted of demolishing the existing asphalt, implementing cement-treated base (CTB) materials, and replacing new hot mix asphalt. He provided technical support during the design and construction phases of the project. Greg performed the initial soil sampling and supported the Geotechnical Engineer of Record (GEOR) on the analysis and geotechnical report.
170
l GANNETT FLEMING

MATERIALS TESTING TECHNICAL EXPERT (TWINING)
YEARSOFEXPERIENCE:
8 EDUCATION:

PHD,CIVlkANDENVIRONMENTAL ENGINEERING,
NORTHDAKOTASTATEUNIVERSITY, 2014

MS,RAILWAYS ENGINEERING,IRAN UNIVERSITY OF
SCIENCEAND TECHNOLOGY, TEHRAN,IRAN 2009

BS,INDUSTRIAL ENGINEERING, UNIVERSITY OF
TECHNOLOGY, 2006
Dr Amir Ghavibazoois Twining's Director of Asphalt Engineeringand Pavement Designand has more than eight yearsof experiencein the industry.

He directs and works on pavement design, highway design, engineering specifications, and consultingservices.He works closely with cities statewide to develop unique and specialized mix designs, pavement construction inspections, and pavement design solutions. Amir does more than lead projects and provides technical advice. He also contributes to research that seeks to innovate construcbon materials. Amir's graduate studies included Pavement Management Systems (MicroPaver), pavement evaluation, and pavement rehabilitation strategies. He was recently part of a team that evaluated the suitability and durability of"white" asphalt to reduce the urban heat island effect. Amir's specializedknowledge allows ourfirm to offer creative and unique pavement solutions.

Relevant Projects
Annual Overlay & Slurry Seal (Multiple Years), City of Santa Clarita, Santa Clarita, CA - Each year, streets are evaluated and identified for their need for rehabilitation or maintenance treatments. These projects include asphalt overlay, microsurfacing, and slurry seal treatments to streets in various areas of the City. Twining performs quality assurance tesUng and inspection for the City of Santa Clarita on this project. Amir serves as project manager, coordinating all required testing and inspection and reviewing test results.
3rd Street Roadway and Infrastructure Improvements, City of San Bernardino, San Bernardino, CA - Twining performed pavement evaluation on approximately 4 lane miles of 3rd Street in the City of San Bernardino to recommend repair and rehabilitation strategies for the pavement at project level. Amir served as senior pavement engineer coordinating the required testing and preparing the final recommendation and design. Several alternative options were provided to the City including mill and overlay, cold in-place recycling, reconstruction, and soil stabilization. 171

GANNETT FLEMING

EDDIE PEREZ

MATERIALS TESTING FIELD INSPECTOR (TWINING)
YEARSOFEXPERIENCE:

REGISTRATIONS:

ACICONCRETEFlaDTESTINGTECHNICIAN- GRADEI
CALTRANSCERTIFICATIONS 125AGG:SAMPtlNGAGGREGATES
CALTRANSCERTIFICATION 125HMA:SAMPIINGHMA
NUCtEARDENSITYGAUGEOPERATOR
EddiePerezbrings over Il yearsof technical expertiseasapublic works construction and quality assurance manager. He serves (75 the City's eyes and ears on public works construction. He routinely attends construction progress meetings with Cityofficials and contractors and reviews and ensures adherence to construction plans andproject specifications. Hisexperience encompasseso//aspectsof public works construction with particular emphasis on roadway projects, including utility work, ADA ramp removal and replacement, street signal loop and signal install, roadway striping, and asphalt and concretepaving. Heis intimately familiar with Caltrans and GreenBookStandardsand servesasan extensionof City resources.

Relevant Projects
Annual Overlay Program, City of Thousand Oaks, Thousand Oaks, CA - The City of Thousand Oaks is responsible for maintaining approximately 380 miles of streets and is a leader in exploring the use of innovative pavements with an emphasis on utilizing recycled crumb rubber in asphalt concrete pavements. Since 2010, the City has engaged the services of Twining to assist in the review and revision of the community's pavement rehabilitation specifications, perform materials design studies, implement quality assurance programs, perform construction inspection and testing, and perform pavement destructive testing and assist with pavement deflection testing for future pavement designs. Eddie serves as the City's Construction Manager, attending weekly construction progress meetings with City officials and the contractor(s). He reviews and ensures adherence to construction plans and project specifications. Eddie reviews the inspector's daily field reports, enforces traffic control requirements, performs field/plant inspection scheduling, coordinates material sampling/testing, collects all load tix/ invoices, and verifies and logs all bid quantities.

Perris Boulevard Widening, City of Moreno Valley, Moreno Valley, CA - The S33.9M project consisted of widening Perris Boulevard and street improvements in Moreno Valley. Our team provided geotechnical observations, material submittal review and materials testing as needed on the project. Eddie served as Lead Quality Assurance/Control Inspector for the project. His daily duties consisted of coordinating with City and agency personnel, keeping daily field notes, material quality control, sampling and laboratory testing.
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t: 626.926.1568
www.gannettfleming.com
173
Task/Classtfications
Resident Engineer
(S.Quezada)
(Hrs)
Construction
Obsener /
. Inspector"
iW. Williams)
(Hrs)
Contract Admin
Support
iH. Kunz)
(Hrs)
Total
Hours
Sub Consultant Fees Total Cost
HOURLY RATE $276.67 $22i.00 $134.50
Pre-Construction Services 14 o l 15 $ $ 4,007.88
Construction Management 320 8 328 $ $ 89,610.40
Construction Observation 1,172 1,172 $ 259,012.00
Labor Compliance o $ 13,770.90 $ 13,770.90
Materials Testing Services o $ 36,693.00 $ 36,693.00
11tility and Outside Agency Coordination 24 104 128 $ $ 29,624.08 Project Close-Out 60 40 1 101 $ $ 25,574.70
LABORSUB-TOTALS $ 115,64806 $ 290,836.00 $ 1,345.00 1,744 $ 50,463.90 $ 458,292.96 OTHER DIRECT COSTS (ODCS) Tota} Hours Unit Cost
ODCs - Vehicle / hour 1,320 $ 5.625 !E 7,425.00
ODCs - Procore Doc Control/month o $ $
ODCs - Subconsultant Markup 5% $ 2,523.20
ODCs SUB-TOTALS $ 9,948.20
GRANDTOTAL: S 468,241.16

CITY OF SOUTH GATE
Construction Management For The Long Beach Boulevard Street Improvements Project l City Project 515-ST IV. FEE PROPOSAL
Notes and Assumptions
ii Fees are based on 168 working days/construction duration with construction start anticipated in April 2023. ii Should the actual schedule require more or less professional services than proposed adjustments to this estimate may be required. ii Overtime, rain, holidays and potential time extensions or delays may result in additional professional services. * Rates are valid through 5/1/2023. Above rates are straight-time rates. - Night work and Overtime will be billed at a pro-rata adjusted rate. ii ' Denotes employees/classifications that are subject to prevailing wage. ii Wages for inspection subject to California Labor Code Section 1772. ii Rates are based on DIR Prevailing Wage Determination SC-23-63-2-2022-ID which has two (2) pre-determined increases. - 54.00/hr effective 7/1/23 and 54.00/hr effective 7/1/24. Gannett Flemrng will adjust pay rates accordingly. ii This estimate is based on specific scope of work assumptions.

This not-to-exceed fee is based on 168 working days.

Additional services needed beyond the contract specified shall require prior approval from the City. NO LUMP SUM FEES WILL BE ACCEPTED. 78:1',,',%
174
Attachment B

ATTACHMENT B

LOCATION MAP

THE LONG BEACH BOULEVARD STREET IMPROVEMENTS PROJECT
CITY PROJECT N0. 515-ST
Brodwri Ave
SantaAnaSt
TweedAve
Project
Construction
Impacted Area
4'?175
Item No. 7
el'fYWJlNU!Rlffi6PPitJ
APR! 9 2023

CITY COUNCIL

AGENDA BH ,T,
For the Regular Meeting of: April 25, 2023
Originating Department: Community Development
Department Head: City Manager:
e ers
SUBJECT: AGREEMENT WITH STEARNS, CONRAD AND SCHMIDT,
CONSULTING ENGINEERS, INC., FOR ENVIRONMENTAL ENGINEERING

SERVICES
PURPOSE: To award a Professional Services Agreement ("Agreement") for environmental engineering services to carg out the United States Environmental Protection Agency 2023 Cornmunitywide Brownfields Assessment Grant.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Steams, Conrad and Schrnidt, Consulting Engineers, Inc., to provide environmental engineering services in an amount not to exceed $399,093 for a two-year and six-month term beginning May 2023 to October 2025; b. Appropriating$399,093fromtheUSEPA2023CommunitywideBrownfieldsAssessment Grant; and
c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

FISCAL IMPACT: Funding for the citywide brownfields assessment would come from the City's allocation of US EPA 2023 Communitywide Brownfields Assessment Grant. There is no impact to the General Fund.

ANALYSIS: The proposed Agreement supports the City Council goals of "encouraging economic development" and of "development and protecting strong sustainable neighborhoods." To implement the City's Economic Development Strategy and affordable housing goals, the City is looking to identify all potential sites that may be impacted by hazardous materials in the City's commercial and industrial areas and the Housing Element affordable housing sites. The City of South Gate has been awarded a $500,000 Community-Wide Brownfields Assessment Grant ("Grant") from the United States Environmental Protection Agency ("US EPA") of which $400,000 is allocated to projects tasked to identify hazardous substances. The period of the grant is from October 1, 2022, to October 31, 2025. The EPA grant provides funding to inventory the larger target areas, and based upon a prioritization methodology, to characterized, assess, and conduct cleanup planning on a limited number of high potential revitalization/housing sites. The results will include an assessment of the properties in the revitalization investment areas and 1 176
identify and prioritize the sites that will achieve the City's economic reinvestment objectives. To implement the City's goals and undertake the environmental assessment work required of the US EPA Grant, it is recommended Steams, Conrad and Schmidt, Consulting Engineers, Inc., (SCS Engineers) be awarded a contract in the amount of $399,093 to undertake the Grant work plan.

Summary of Proposals
The City issued a Request for Proposals in January 2023 seeking professional services from qualified and experienced Environmental Engineering Services Consultants to assist with project implementation, work plan administration, and execution of the Grant. The work includes conducting Phase 1 and 2 environmental site assessments, participating in the cornrnunity engagement efforts, developing site specific cleanup plans/analysis of brownfield cleanup alternatives, developing planning documents to initiate brownfield revitalization, and submitting required EPA reports.

Three (3) firms responded to the City's RFP. Consultant information is as follows:

Firm
SCS Engineers
Tetra Tech
Rincon
Proposal Amount
$399,020
$398,942
$400,000
After a review of the proposals, all firms were interviewed by Community Development Department staff and RSG, a consultant to the Cornrnunity Development Department. At the conclusion of the interviews and reference check phase, it was determined that SCS Engineers was the highest rated and best qualified firm. This determination was based on overall experience providing environmental engineering services; reputation for implementing best practices and customer service; experience with US EPA grants; familiarity with the City of South Gate; and resources available to provide a high level of service.

Provided below is a summary of the experience, schedule, and pricing structure for SCS Engineers:

Company Experience
SCS Engineers was established in 1970 and expanded into Brownfields assessment and remediation inl990. The company have over 73 offices serving clients inthe United States.

The company is experienced in implementing US EPA Brownfield Cornmunitywide Assessment grants, has relationships with the US EPA Region 9 office, and the California Department of Toxic Substance and Control.

City of South Gate Experience
SCS Engineers has undertaken significant environmental engineering projects within the City and has undertaken work on behalf of the City. The data that they have collected through various remediation and environmental site assessments should result in an acceleration of the Grant work plan.
2 177
Schedule and Pricing Structure
The Grant anticipates $400,000 towards environmental site assessment. A portion of this contract will be used for third party costs to undertake testing. SCS Engineers proposes to accelerate the grant term with the goal of completing the scope of work by December of 2024. However, this timeline is subject to gaining property site access to undertake the work in a timely manner. Obtaining consent from the property owners is the role of the Community Development Department. Though the goal is to complete the scope of work in an accelerated manner, the agreement anticipates the term to be completed by October, 31, 2025.

Other Opportunities
The US EPA Grant does not provide funding for remediation, only site assessment work.

SCS Engineers has relationships with other state and federal agencies who provide remediation :tunding. Though this is not part of their scope of work, it is anticipated that SCS Engineers will help identi:ty remediation funding grants to address hazardous substance removal.

BACKGROUND: The City received the US EPA Cornmunitywide Brownfields Assessment Grant in October 2022. The grant requires the procurement of an environmental engineering firm who is familiar with Brownfields assessment and remediation. The City regularly consults and informs US EPA Region 9 field staff regarding the implementation of the grant. The goal is to commence the assessment phase in May 2023.

ATTACHMENTS: A. Proposed Agreement - Steams, Conrad and Schmidt, Consulting Engineers, Inc., (including Exhibit "A" Scope of Work)
B. Request for Proposals
C. Received Proposals
3 178

ATT ACHMENT A

AGRF,EMENT FOR PROFESSIONAL SERVICES FOR

ENVIRONMENTAL ENGINEERING SERVICES BETWEEN THE CITY

OF SOUTH GATE AND STEARNS, CONRAD AND SCHMIDT,
CONSULTING ENGINEERS, INC.

Tliis Agreement for Professional Services for Environmental Engineering Services ("Agreement") is made and entered into on May 1, 2023, by and between tlie City of South Gate, a municipal corporation ("City"), and Steams, Conrad and Sclimidt, Consulting Engineers, Inc., a Virginia corporation ("Consultant") DBA SCS Engineers. City and Consultant are son'ietimes liereinafter individually referred to as a "Paity" and collectively as =Paities."

RECIT ALS
WHEREAS, City desires to retain a qrialified provider for certain services relating to Environmental Engineering Services; and
WHEREAS, Consultant warrants to City tliat it lias tlie requisite skills, laiowledge, qrialifications, manpower and expertise to perfon'n properly and timely the Professional Services rinder this Agreement; and
WHEREAS, based on such representation, City desires to contract witl'i Consultant to perfom the services as described in tlie Scope of Services attached hereto as Exhibit a'A" of tliis Agreement.

NOW, THEREFOR, the Parties liereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perfortn tlie services set forth in the Scope of Services as described in Exliibit "A" attaclied liereto and made part of this Agreement. Tlie Scope of Services may be mutually amended from time to time by botli Parties in writing. Consultant shall perform its Services in accordance with the professional standards applicable to the Services provided at tlie time such Services are rendered.

2. COMPENSATION FOR SERVICES. Tlie total amount of compensation for this Agreement shall not exceed tlie sum of Three Hundred Ninety-Nine Tliousand and Ninety-Three Dollars ($399,093.00) as described in Consultant's proposal attaclied hereto as Exhibit "A." City sliall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement, No additional compensation shall be paid for any other expenses incuned, ruiless first approved in writing by tlie Director of Community Development or liis/her designee.

2.1 Consultant sliall be reqriired to attend meetings at City Hall as necessary in tlie delivery of t)ie projects. Travel time between Consultant's office and City Hall shall i'iot L'ie billable. Consultant may request an exemption on a case-by-casc basis, wliich shall be subject to City approval.

2.2 Consultant shall be paid in accordance with tlie schedule included in Consultant's 5116863. I-L235 0 ( Forin Rev. 01/I 7/23 )
4 179

ATT ACHMENT A
Agreement for Professional Services
SCS Engineers
Page2ofll
proposal attaclied liereto as Exhibit "A." City shall pay Consultant within thiity (30) days of receipt of the invoice.

2.3 No payment made liereunder by City to Consultant, other tlian the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory perfonnance by Consultant of its obligations under this Agreement.

3. TERl'VI OF AGREEMENT. Tliis Agreement is effective as of May 1, 2023, and will remain in effect for a period of 2 years and six montlis from said date or rintil project completion, unless otliervvise expressly extended and agreed to by botli Parties in writing, or terininated by eitlier Party as provided herein.

4. CITY AGENT. Tlie Director of Con'ununity Development ("Director"), or liis/lier designee, for the purposes of this Agreement, is tlie agent for City. Whenever approval or arithorization is reqriired, Consultant understands tl'iat tlie Director, or l'iis/lier designee, has the authority to provide tliat approval or autl'iorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently lias no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be perfon'ned by Consultant under tliis Agreement. Consultant further represents tliat in perforinance of tliis Agreement, no person having any such interest sliall be en'iployed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any otlier conflict of interest that may exist or develop during tlie term of tliis Agreement.

5.1 Consultant represents tl'iat no City employee or official lias a material financial interest in Consciltant's business. During the term of this Agreen'ient and/or as a result of being awarded tliis contract, Consultant shall not offer, encorirage or accept any financial interest in Consultant's business or in tliis Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may tertninate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of sucli terinination and specifying tl'ie effective date thereof. In tliat event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultaxit will be paid tlie total amoruit of its costs as of the terinination date. In no event sliall tlie amount payable upon terinination exceed tlie total maximum compensation provided for in tliis Agreement.

6.2 Termination for Cause.

6.2.1 City may, by written notice to Consriltant, terminate tlie whole or any part of this Agreement in any of tlie following circumstances:
5 :)116863. I -- L!35.0 180

ATT ACHMENT A
Agreement for Professional Services
SCS Engineers