South Gate City Council
July 11, 2023

195
Amendment No. 2
Contract No. 2020-16-CC
Attachment D
AMENDMENT N0. 2 TO CONTRACT N0. 2020-16-CC

FOR AS-NEEDED ENGINEERING SERVICES BETWEEN THE CITY OF SOUTH GATE AND KOA CORPORATION.

This Amendment No. 2 to Contract No. 2020-16-CC for As-Needed Engineering Services ("Amendment No. 2"), is made and entered into on June 27, 2023, by and between the City of South Gate, a municipal cotporation ("City"), and KOA Cotporation., a Califoinia corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS:

WHEREAS, on Febiuary 25, 2020, the City Council approved Contract No. 2020-16-CC with Consultant ("Agreement") for As-Needed Engineering Services for a two-year teim through and including Febiuaiy 25, 2022, in the amount of Four Hundred Eighty Thousand Dollars ($480,000); and
WHEREAS, on March 8, 2022, the City Council approved Aniendment No. l to Contract No. 2020-16-CC with Consultant ("Amendment No.l ") for As-Needed Engineering Services for a two-year teim through and including June 30, 2023; and WHEREAS, the City and Consultant desire to execute Amendment No. 2 extending the terin of the Agreement for an additional one-year term through and including June 30, 2024, under which the total amount of compensation to be paid by the City to the Consultant shall be based on the services provided at the agreed upon hourly rates identified under the teims and conditions of piior amendments and original Agreement.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. TERM OF AGREEMENT
The ten'n of the Agreement shall be extended by one (l) additional year through and including June 30, 2024, unless otheiwise expressly extended and agreed to by both Parties in writing, or terminated by either Paity as provided in the Agreement.

2. SCOPE OF WORK AND COMPENSATION.

The scope of work and the amount of compensation to be paid by the City to Consultant sliall be in accordance witli Exhibit "A" of Agreement 2020-16-CC.

3. EFFECT OF AMENDMENTS.

Except as expressly amended lierein, all otlier teims and conditions of Agreement shall remain in full force and effect. Withorit limiting tlie generality of tlie foregoing, Agreement shall remain unclianged during tl'ie ten'n of Agreement as extended by Section I above. Furtl'ieimore, City reserves tlie riglit to ariginent or reduce tlie scope of work as City deems necessary.

olol
196
Amendment No. 2
Contract No. 2020-16-CC
IN WITNESS WHEREOF, the Paities hereto have caused this Amendment No. 4 to be executed and attested by their respective officers hereunto duly authorized.

CITY OF SOUTH GATE:

B7:

Maria de Pilar Avalos, Mayor
Date:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAI,)
APPROVED AS TO FORM:

BY:

Raul F. Salinas, City Attorney
CONSULT ANT:

BY:

Guiseppe Canzonieii, Managing Director
Date:

/00
197
Item No. 8
CITYMANAGiER'SuFFlflt
JUN 29 2023
'7: Vlr City of South Gate

CITY COUNCIL

AGENDA BULL
Department Director:

For the Regular Meeting of: July 11, 2023
ent: Public Works
Ciffl Manager:

Ce'rvante e'o4ris Je,ffers
SUBJECT: AGREEMENT WITH HYDROSCIENTIFIC WEST FOR PROFESSIONAL

ENGINEERING SERVICES FOR THE SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM UPGRADE, CITY PROJECT NO. 647-WTR PURPOSE: To award an Agreement for Professional Services with HydroScientific West ("Agreement") to provide Professional Engineering Services for the Supervisory Control and Data Acquisition System Upgrade ("SCADA Project").

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with HydroScientific West to upgrade the Supervisory Control and Data Acquisition System Upgrade, City Project No. 647-WTR, in an amount not to exceed $597,621;
b. Appropriating $200,000 in Water Funds from the unrestricted balance of the Water Fund to fully fund the project; and
c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

FISCAL IMPACT: There is no impact to the General Fund. The proposed Agreement is in the amount of $597,621 and is proposed to be funded with Water Funds. The proposed budget is $700,000. Currently, there is $500,000 in the project budget within the Capital Improvement Program. The new proposed budget would be as follows:

Project Budget Water Fund
Design/Build Phase $597,621
Pro.iect Management and Staff Time $25,000
Contingency - $77,379
Total Project Budget $700,000
ANALYSIS: The proposed Agreement is recommended for HydroScientific West ("HSW"), which was procured through a competitive Request for Proposal ("RFP") process. HSW provides thefollowingbenefits: 1)havinginstalledandoperatingthecurrentSCADAsystemin2013,HSW has detailed knowledge of the system unique to the City; 2) good understanding of current system issues/deficiencies and addressing them in a cost effective manner to improve operational 1 198
standards; 3) will minimize any software security concerns, and there will be no major changes to the operator interface which will facilitate troubleshooting and supporting staff during transitioning into the new system; (4) reasonable fees; and (5) a proven track record of troubleshooting complex technical issues by the service provider.

The City's municipal water system is a complex network of facilities consisting of ten water wells, four booster pump stations, four reservoir sites, and over 135 miles of water distribution pipelines (Attachment B - Water System Map). One of the tools utilized to manage and operate the water system's facilities is known as the SCADA system. The SCADA system is a software and hardware program that provides the ability to operate water facilities remotely, in real-time, from a central computer station located at the City's Corporate Yard. SCADA software and hardware is installed at the location of several water facilities. The SCADA system is a vital component of the water system. The existing SCADA has been in place since 2013 and the current software/hardware in use is obsolete and does not provide adequate cyber security. Therefore, the system needs to be replaced. This project will provide the components and programming for upgrading the system for a complete, fully functioning SCADA system. Also, included in the Agreement is as-needed SCADA system operation, technical, maintenance, warranty and support to the City for a 3-year term.

The SCADA Upgrade Project is planned to begin August 2023 and be completed by December 2024.

BACKGROUND: On March 23, 2023, a RFP for the SCADA Project was released to five qualified consulting firms. On May 8, 2023, two proposals were received in the City Clerk's Office, one from HydroScientific West and one from Macro Automatics.

A technical panel comprised of the City's Water Division Manager, Long Beach Water Department Manager of Engineering, and the Project Manager evaluated the consultants. The review criteria weighed a number of factors including fees, project manager and team qualifications, experience in similar projects, understanding of technical issues, comprehensiveness of the proposal, and experience in SCADA projects. Based on the evaluation, HSW received the highest ranking.

HSW has been a leading provider for federal, state and local municipal water districts since 2004 whose experience includes working for the City for ten years. Their proposed project manager has worked for over 20 years on SCADA maintenance and services. HSW designed, installed and maintained the current SCADA system which has been operating effectively for ten years. HSW provides staff consisting of experienced system engineers, programmers, and installers who are readily available in person or remotely to troubleshoot and repair in case of a system malfunction.

HSW provides a higher quality system that has provisions for expandability, which is essential since the City is planning to construct new PFAS treatment plants and water wells. HSW proposes a system that has more features as compared to Macro Automatics. For example, HSW is proposing to replace old panels with up-to-date larger screens for Programmable Logic Controllers (PLC) showing line diagrams, etc. However, Macro Automatics suggested replacing only the internal parts.
2 199
HSW's and Macro Automatic's original fee proposals were $713,000 and $411,000, respectively, and both resubmitted because neither had included the 3-year operation and maintenance fees as required by the RFP. Both resubmitted with pricing listed below. Staff further negotiated with HSW since they were the highest ranked consultant. The negotiated fees meet the requirements of the RFP, as summarized below. The RFP requested services based on three tasks: Task A was forNon-optional Work Items; Task B was for Optional Work Items; and Task C was for Operation and Maintenance.

Staff recommends awarding a contract for all three tasks because it will significantly improve system reliability at the South Gate Park facility by, (a) adding an extra PLC, (b) eliminating the old signal wiring system, and (c) adding new equipment such as computers that are compatible with the new system.

II,.1 ,..(! ,:,. +:e. %/E..-...

Description n7 u IIJOCICII 1111€
West
lYlalCll@
Automatics
System Replacement (Materials) $188,265 $177,832
System Replacement (Labor) $175,465 $71,000
Increase existing I/O by 20% all locations $9,342 $20,000 Design Costs $42,750 $100,550
AutoCAD Drawings and Technical
Documentation/Operations Schematics $51,750 $48,000
Radio Upgrades $54,669
Additional PLC at Park Reservoir $14,296 $20,000
Additional Costs $31,084 $12,500
3-Year Maintenance $30,000 $90,000
Total Cost (*) $597,621 $539,882
The contract includes three years of operations and maintenance which consists of system troubleshooting, radio signal issues, resetting alarm signals, integration of new equipment/processors, minor repairs, and additional tasks.

ATT ACHMENTS: A.

B.

Proposed Agreement and Exhibits A and B
Water System Map
AA:lc
3 200
Attachment A

AGREEMENT FOR PROFESSIONAL SERVICES FOR SUPERVISORY

CONTROL AND DATA ACQUISITION SYSTEM UPGRADE, CITY PROJECT No. 647-WTR BETWEEN THE CITY OF SOUTH GATE AND

HYDROSCIENTIFIC WEST
This Agreement for Professional Services for the City of South Gate's Supervisory Control and Data Acquisition ("SCADA") System Upgrade, City Project No. 647-WTR ("Agreement") is made and entered into on July 11, 2023, by and between the City of South Gate, a municipal corporation ("City"), and Hydroscientific West, a California corporation, ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to water system Supervisory Control and Data Acquisition (SCADA) System Upgrade; WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, licenses, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement ("Services").

NOW, THEREFOR, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Five Hundred Ninety-Seven Thousand Six Hundred Twenty- One Dollars ($597,621) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by City Manager or his/her designee.

2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the Services. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "B" City shall pay Consultant within thirty (30) days 5176419.1-L235.53
4 201
Agreement for Professional Services
HydroScientific West

of receipt of the invoice.

2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.

3. TERM OF AGREEMENT. This Agreement is effective as of July 11, 2023, and will remain in effect for a period of four years from said date or until completion of the Services, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.

4. CITY AGENT. The ASsistant City Manager/Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement. Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terininated by City as provided herein, Consultant will be paid the total amount of its costs as of the tennination date. In no event shall the amount payable upon ten'nination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.

6.2.I City may, by written notice to Consultant, teri'ninate the whole or any part of this Agreement in any of the following circumstances:
5176419.1-L235.53 202
Agreement for Professional Services
HydroScientific West

a. If Consultant fails to perfori'n the Services required by this Agreement within the time specified herein or any authorized extension thereof'; or b. If Consultant fails to perform the Services called for by tliis Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as Citymay authorize inwriting) afterreceipt ofnotice from City specifying such failure.

6.2.2 In the event City teri'ninates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

6.2.3 IfthisAgreementisterminatedasprovidedaboveinSubsection6.2.1,Citymay require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimination.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of to race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and 5176419.1-L235.53 203
Agreement for Professional Services
HydroScientific West

that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age. Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:

6.5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.

6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000.

6.5.3 Professionalliabilityinsurancewithalimitofnotlessthan$1,000,000perclaim and $5,000,000 annual aggregate

6.5.4 Each such policy of liability insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Include an Additional Insured Endorsement (CG 20 10 11 85) naming the City of South Gate and its agents as an additional insured with respect to the City's and its officers and employees' interests under this Agreement. 5176419.1-L235.53 204
Agreement for Professional Services
HydroScientific West

This is to be complied with by presenting an appropriate insurance policy.

The limits of insurance provided to the additional insured shall be the greater of that set forth in this Agreement or the 'full pre-occurrence limit set forth in the policy.
c. State that the insurance provided to the additional insureds is primary and non-contributory to any other insurance (including without limitation primary, umbrella, excess, self-insurance or any other basis) available to the additional insureds.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
e. Cover the operations of Consultant pursuant to the terms of this Agreement.

6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.

6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.

6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any maru'ier, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.
5176419.1-L235.53 205
Agreement for Professional Services
HydroScientific West

6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is deternnined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.

6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within theCity,evenifthebusinessislocatedoutsideoftheCity. Verificationofavalid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.

6.9 Consultant's Personnel.

6.9.1 All Services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perfori'n such Services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing Services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.

6.9.4 Consultant shall indemnify and hold hari'nless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work perforined arising from this Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.
5176419.1-L235.53 206
Agreement for Professional Services
HydroScientific West

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.

6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.

6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or Services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim withinten(10)calendardaysofthereceiptofthatcheck. However,approvalorpayment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the inforination provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub-consultants and agents.

6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City.

Consultant will control the physical location of such files during the teri'n of this Agreement and shall be entitled to retain copies of such files upon termination of this 5176419.1-L235.53 207
Agreement for Professional Services
HydroScientific West

Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the perforinance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of theremedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or coru'iected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:
5176419.1-L235.53 208
Agreement for Professional Services
HydroScientific West

TO CITY:

City of South Gate
Arturo Cervantes
Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: acervantes@,sogate.org
TEL: (323) 563-9567
TO CONSULTANT:

Ronald Nauman
President
HydroScientific West
PO Box 462338
Escondido, CA 92046
rnauman@,hydroscientificwest.com
(858) 486-8825
WITH COURTESY COPY TO:

City Clerk's Office
Yodit Glaze
City Clerk
8650 California Avenue
South Gate, CA 90280
Email: yglaze@,sogate.org
TEL: (323) 563-9510

6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.

6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.

7. EFFECTIVE DATE. The effective date of this Agreement is July 11, 2023 and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terins of this Agreement.
[Remainder of page left blank intentionally.]
5176419.1-L235.53 /2 209
Agreement for Professional Services
HydroScientific West

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

By:

HYDROSCIENTIFIC WEST:

By:

Ronald Nauman, President
Dated:
5176419.1-L235.53 tg 210

EXHIBIT A
EXHIBIT "A"

REQUEST FOR PROPOSAL (RFP)

PROFESSIONAL ENGINEERING SERVICES FOR THE

CITY OF SOUTH GATE SCADA SYSTEM UPGRAJ)E
CITY PROJECT N0. 647-WTR

SCOPE OF WORK
I. PURPOSE
The City of South Gate has an existing Supervisory Control and Data Acquisition (SCADA) system in place since 2013. This project will provide the components and programming for upgrading the central station at the City Yard and Remote Teiminal Unit (RTU) sites for a complete fully functioning SCADA system in accordance with this Request for Proposals (RFP). including: prograintnable logic controllers (PLCs), telemetry, radios, antennas, enclosures, human-machine interface (HMI), data and voice telecommunications interface. This includes materials, equipment, installation, programming, coordination, and other necessary work required for a complete and operable SCADA system as described herein. Also, as part of this professional service contract the Consultant shall provide as-needed SCADA system operation, technical, maintenance, wataranty and support to the City for a 3-year terin.

Interested Consultants shall have relevant experience designing, and installation this type of work and providing technical support during the term of the service contract.

II. PROJECT SCHEDULE
The Project is planned to be implemented on an accelerated schedule, as follows:
* Award Professional Service Contract
* Preliminary Design Repoit
* Final Design
* Installation
h Final Completion
June 2023
August 2023
November 2023
November 2023 through November 2024
December 2024
Consultant shall submit a schedule as a pait of their proposal that comi'nits completing the work by December of 2024.

Exhibit "A" - SCADA System Upgrade 3/1 4/2023
A-1
211
III. BACKGROUND
A. Existing Water System
The City's municipal water system has approximately 135 miles of water mains (Figure 1). The City-owned water system serves the approximately 90 percent of the customers; Golden State Water Company serves the Hollydale area; and Tract 180 Mutual Water Company and Walnut Mutual Water Company serves a few propeities in the City. There are over 14,200 customer accounts that the City is servicing including residential, cominercial and industrial customers.

The City also has several recycled water service connections to setave mainly landscape iiiigation.

Currently, tlie City's potable water demand is met by eight active wells (Water System Map).

The annual production is approximately 8,300 acre-feet and the City has an aru'iual Allowed Pumping Allocation (APA) of 11,183.

Well No. 28 and No. 29, located at Ardmore Avenue, are piimary production wells for the west side of the City. Well No. 26 and No. 27, located at Tweedy Boulevard, serves south west poition of the City. Wells No. 13 (standby), 14, 18, and 19, located in the South Gate Park on the east side of the City. Well No. 24, located on the east side of the City, is the main feed to the Hawkins Reservoir and area east of Los Angeles River. Well No. 22B is curtaently inactive, but the site has a pressure transmitter with a radio antenna. City plans to include and maintain this system as pait of this project.

The water extracted from all groundwater wells is disinfected with liquid sodium hypochlorite at the well facilities prior to the delivery into the distribution system. Currently, there is wellhead treatment at two facilities of the water system for removal of primary and secondaiy contaminants: l) Spray Aeration Treatment Systems for Park Well No. 13, 14, 18, and 19 to remove Volatile Organic Carbon (VOC); and 2) Loprest Greensand Treatment Plant for Well No. 27 at the Westside Reservoir site to remove Iron and Manganese.

There are five, at grade, steel water tanks and one underground concrete tank in the system with a total capacity of 14 MG. Two of the at grade tanks, capacity 2.5 MG each, are located at Firestone Boulevard and the I-710 Freeway, referred to as the Hawkins Reservoirs, while the two at grade tanks, capacity 1.33 MG each, at Westside Reservoir site are located at Tweedy Boulevard between Well No. 26 and Well No. 27. The underground tank, capacity 4.2 MG, is located at the South Gate Park. Recently constructed Elizabeth Reservoir, capacity 1.8 MG, is located at Ardmore Avenue next to Elizabeth Avenue.

The water system has two MWD connections, CB-7 and CB-11, in the City (Water System Map). In addition, the City water system has five intercoru'iections with neighboring purveyors for mutual assistance in a supply shoitage.

Exhibit "A" - SCADA System Upgrade 3/1 4/2023
A-2
212
B. Summary of controls
Control display panels for individual locations are attached. In general SCADA controls cover the following items as examples:

Pressure, tank water levels, and pumping rates
Pump Status, HOA controls, and bump stait of pumps Chlorine residuals
Intrusion alaims/door switches
Alaim configuration
Well No. 27 Iron and Manganese plant alan'n status Generator iuru'iing status
The City of South Gate existing Supervisory Control and Data Acquisition system has been in place since 2013. The main purpose of this integrated hardware and software upgrade is to:

1. Replace out-of-date software/hardware and modeinize the system with newer versions currently being used in the industry. This may involve considering different types of software/hardware manufacturers.

2. Reduce costs in operations by automating many aspects of water distiibution.

3. Enhance water system security pursuant to American Water Infrasttucture Act.

4. More accurately measure, operate, and control the system with little human intervention.

5. Allow operators to focus on the maintenance of hardware while having confidence in the data acquisition and control of the distribution system.

C. Remote Access
The City currently utilizes VPN services to
Ethernet and wireless connections to access
in the SCADA room of the operations Yard.

D. Remote Alarm Notification
remotely access the SCADA systems. Laptops use
and connect to the network. Desktop computers are
The SCADA systems currently use Win 911 with internal modems for remote and after-hours alari'n notification and acknowledgement. This program sends alarins to the Stand-by phone and tl'ie Operations Superintendent's phone via text messaging and keeps sending alari'ns until acknowledged. This is critical in nature during after hour operations.

Exhibit "A" - SCADA Systen'i Upgrade 3/1 4/2023
A-3
213
Figure I -Water System Map
A'J-'101
ptetlanl am
RE!IERVOIR
II)it),u. i
WELL j8
j. :k
7wtlll} alvil
l :
(udaliy ,:
y vOl
Exhibit "A" - SCADA System Upgrade 3/14/2023
A-4
/.7- 214
Figure I -Water System Map (Continued)
i.. ti"
A .,
60 ,
Meadow Rd
WELL 22B
%4, (lNACnVE)
Exhibit "A" - SCADA System Upgrade 3/14/2023
A-5
/J' 215
City of South Gate SCADA Communication Overview
3/1 6/2023
Santa Fe Reservoir
Repeater
Wests;de
eservoir
Well No. 27Well No. 26
City Yard Master
(2 Radios)
Well No. 28
11 o
Parks Res.

Park Reservoir X Repea'erHawkins Reservoir
Repeater
CB-1 1
Well No. 22B C5"
Omni-Directional Antenna
?Directional/Yagi Antenna
RF Path
Configured as Repeater
216
IV. GENERAL SCOPE OF WORK AND {JPGRADE METHODOLOGY The SCADA upgrade will be executed in many steps, in which may be done concurrently based on the application. The Consultant shall provide all software and hardware required as part of the project for system upgrades. It is important the upgrades to sites shall be done on a site-by-site basis to minimize the interiuption to the water system operation. Also, due to space liinitations, the new panels that would replace the existing may need to be installed at the same location at the well/reservoir control rooms.

Some other site-specific items to be installed as part of the project to enhance the existing system:

1. Radio/cellular signals at the Well Nos. 13, 14, and 18 to include additional data points such as pressure, intiusion etc.

2. Intnision alarnns at Well No. 13, 14, and 18.

3. New Pressure sensor at Well 22B.

4. Add 20 percent more channels in the PLC'S for future expansion.

5. Relocate intiusion detector at south tank at Hawkins site. City is in the process of removing the existing ladder access and constructing a new stairway access. The existing conduits would need to be rerouted to the stairway with new instiuction alarm contacts.

6. The City is in the process of replacing a manually operated Cla Valve at the Hawkins Reservoir site to feed the reservoirs with system water if the local wells are out of service. Install new a SCADA panel in the Cla Valve room at Hawkins Reservoir site with conduits to connect the panel to main control panel in the booster room. The controls for the Cla Valve panel will be prograinrned by the distributor. The putpose of this new control panel is to control the start/stop of the Cla Valve for feeding the reservoirs auton'iatically when the local wells are turned-off. The main control panel in the booster room would require additional input/output points to accommodate this.

7. City plans to install new control valves at CB-7 and CB-11 MWD connections soon.

City plans to conveit the existing pilot controls valves to a solenoid control system. New solenoid control need to be connected to upgraded SCADA onsite panels.

These steps will include:

TASK A - NON-OPTIONAL TASKS

1. Outstation Site Inspections
A. Visit each site to evaluate hardware for upgrade, and, what can be removed to better make the control panel more reliable, and, simpler by using better state of the ait technology. Document eveiy input and output of the site control panel to build drawings before implementing any new changes or upgrades.

B. Create a plan to modify the control panels.

C. Get a list with all paits (PLC, Tern'iinal Block, Relay, Radio, OIT (operator interface terminal)).

Exhibit "A" - SCADA System Upgrade 3/1 4/2023
A- 6
217
D. Compile a sequence of operation of each site to write new software to incoiporate the sequence in the new PLC's. To be discussed in detail during project development.

E. Build new drawings for each site as it relates to the upgrade.

2. Hardware/Software Purchase
A. Hardware & software for SCADA server and SCAJDA system servers, and security firewall for water control to be located in the computer room. Setup a redundant server for backup.

B. Hardware for control, PLC, radios, teiminal blocks, relay and relay bases, wire.

C. Software, HMI, OIT, and PLC software.

D. City currently use Modbus comtnunication protocol.

E. Proposers to provide references for the SCADA systems developed and managed by them with the proposed hardware and software used with possible alternatives.

Software and Hardware in the existing system and being considered for Upgrade:

Software
Telepace Studio Version 5.0.7 (For SCADAPack 357) ISaGRAF Worbench Version 3.55 (For SCADAPack 330 and 334) RSlogix 500 (For Micrologix 1400 Loprest Panel at Well 27) RSlinx Classic (For Micrologix 1400 Loprest Panel at Well 27) Vijeo Designer (For OIT)
PLC's
SCADAPack 357
SCADAPack 330
SCADAPack 334
MIcrologix 1400
OIT
- XBTGT 4330
HMI
a ClearSCADA20l4Rl.l
Server Room
* Win 911 version 7.13 for alaim calls
FornitGate 60C from Foiticlient for Firewall and Remote Access

3. HMI & PLC Software development/upgrades
A. Recreate the screens for operator control and monitoring, alaims, indicators, trends, histoty trends, radio stability, etc.

B. Write the PLC program for each site according to the sequence of operation and input from the water department.

Exhibit "A" - SCADA System Upgrade 3/14/2023
A- 7
218
C. Work simultaneously with the existing PLC and SCADA for Control and Monitoring to ensure site and/or well is operational to provide water to the customer.

D. Provide all spare parts, special tools and maintenance products.

4. Site Upgrades
A. Upgrade the sites one at a time to ensure reliability of the deliveiy of water. Modify the control panels working concurrently with the existing SCADA system. With input from water control personnel, we would ttay to minimize risk of losing a site due to downtime as a result of the SCADA upgrade.

B. Verify input and outputs of all devices, actions, or operator input while operating autonomously on the upgrade system while ensuring the existing system is operational and reliable from input by water control.

C. Integrate pilot controls at CB-7 and CB-I l Cla Valves D. Integrate Well 26 water meters (2) with SCADA panels.

5. Hawkins Reservoir Cla Valve Controls
A. Install new a SCADA panel in the Cla Valve room at Hawkins Reservoir site and install conduits to connect the panel to main control panel in the booster room.

Program the control panel(s) for stait/stop locally and remotely. New control panel will be connected to the built-in Cla Valve control panel provided and prograriuned by the manufacturer.

6. Radio Upgrades
A. Upgrade all obsolete radios to cuirent. When practical install radio in the control panel versus at the anteru'ia like the current radios are located a. Program radios.
b. Coiuinissioning and staitup.

7. Testing and Commissioning
A. Test coinmunications.

B. Comi'nissioning and startup.

C. Consultant will test all functions (list alatms/trends/set points/etc.)

8. Upgrade System Drawings and develop operations manuals A. Compile and modify drawings and as-builts.

B. Write and assemble operations manuals for each site and system manual.

C. Build Network Drawings.

D. Equipment data, testing, ceitification, warranties, O&M, training and migration.

Exhibit "A" - SCADA System Upgrade 3/1 4/2023
A- 8
219

9. Staff Training
A. Consultant will provide minin"ium of two staitup training sessions for City staff.

B. Consultant shall be available for remote suppoit as necessaiy. '

TASK B-OPTIONAL TASKS

9. Equipment Procurement
The City plans to provide the following computer laptops/display equipment based on the recommendations of the Consultant. However, if in case the City decided not to provide the items, include these costs as an optional item.

Desktop Computers (2)
Laptop Computers (6)
85" Display Screen in SCADA Room to replace the existing

10. Well No. 26 Water Meter Integration
The existing flow meters (2) at Well No. 26 are contained in two underground vaults with the displays installed on the side walls. At the time of the installation, the conduits from the vaults to the main building were installed but signal wires to the PLC were not pulled.

As pait of the project, the signal wires need to be pulled and the two meters need to be integrated to the SCADA system for remote reading.

TASK C - OPERATION AND MAINTENANCE

11. Operation and Maintenance Support
Provide as-needed SCADA system operation, technical, maintenance, warranty and suppoit to the City for a 3-year teim.

A. Troubleshoot instrumentation and hardware to rectify system issues.

B. Install new control components and hardware as directed by the City staff.

C. Upgrade/enhance existing monitoring systems at remote sites to supplement capital projects.

D. Ensure software updates on a continuous basis. Provide continuous remote assistance.

E. Meet with City staff and other suppoit contractor to ensure the integrity of the SCADA System.

Exhibit "A" - SCADA System Upgrade 3/1 4/2023
A- 9
220

CITY RESPONSIBILITIES
Assign a Project Manager to act as the project focal point.

Provide or make available upon request, repoits, drawings, specifications, GIS land base maps, records and other data deemed useful for project development. Provide the Consultant with an electronic copy of the City's existing water well constiuction drawings and specifications.

Administer contracts.

4. Procure equipment based on the recommendations of the Consultant (see optional item) Desktop Computers (2)
Laptop Computers (6)
85" Display Screen in SCADA Room to replace the existing Provide coordination to minimize the interniptions to City water system operation during the Project.

VI. MISCELLANEOUS
I. All plans and other documents prepared by Consultant on behalf of the City shall become tlie sole propeity of City of South Gate.

Exhibit "A" - SCADA System Upgrade 3/1 4/2023
A- 10
M 221
Proposal Requirement
Resume & Experience
HydroScientific West (HSW) incoiporated (CA "S" Coip.) in January/2004. It began as a company focused on providing flow and enviromnental instiumentation services and support in California, Arizona, Nevada, and Oregon. Shoitly thereafter, HSW personnel were summoned to integrate sensors into PLC's, RTU's, data loggers, and other platfoims to buffer data before moving to a host server.

Hence, HSW detetmined that to better serve its customer it required the creational to have 2 sides of the house. One side of the house focuses on SCADA/automation and systems integration.

The other side of the house executes sales and service of flow and enviroiunental instrumentotion.

In addition, HSW holds a cuiarent State of California CIO electiical license in suppoit of the systems integration side. In many instances where it is required to troubleshoot pumps, controllers, VFD's, MCC's etc. and for installation of medium voltage control loops having this cettification/license has minimized costs and added value convenience to the customer and end user by eliminating 3"d paity contractors. Our engineers can design a system and the functionality of a piece of equipment quickly and with the expeitise of our electricians/technicians we can install the required components and cominission a system swiftly. Our core competency is providing insttumentation and control/SCADA services for water wastewater municipalities, large itrigation districts, solar tracking and control, and the petroleum industries. In addition, we have personally installed over 380 flow sensors in various size of pipes from 12 inch to 10 foot diameter. Almost 80 % of the executed installations required site monitoring or control, involved moving data wirelessly using RF. We are well versed in designing, installing, troubleshooting and executing radio path studies to ensure data is moving between stations/repeaters with minimal packet/data drops.

Our objective for this proposal is to provide instiumentation, controls, and SCADA suppoit for the City of Southgate SCADA Upgrade, WTR-047. We will provide these services expeditiously, reliably, and economically to the end user. We understand the complexities of downtime on a municipal system as it relates to cost and inconvenience, not only for the utility district, but the customers to whom they deliver.

The solution we propose to meet the objectives of this RFP is to collectively use our staff of designers, controls engineers, civil engineers, technicians and electricians to quickly and correctly mitigate any risk that might arise during the project. We take this seriously and we enjoy this industiy and tis type of work. All of our staff reside in Noith San Diego County and will be able to meet and exceed the on-site criteria of this contract. We do suppoit existing customers that have contracts 24 hours/day, as well as monitor existing districts we are involved with SCADA upgrades or new outstations.
26 222
Approach to the work:

The scope of work is divided in four phases:
* Engineering and Design;
* Procurement, Programming, and Testing;
* Field Construction and Commissioning; and
* As-Built Drawings, Maintenance and Training Services.

1. Engineering Design

1.1. HydroScientific West will perform following engineering tasks to design, engineering, construction, installation, start-up, commissioning, documentation and maintenance of the SCADA system :

I.l.l.Hardware design from System Architecture including PLC, Computer Systems and Remote Mobile Devices

1.1.2.PLC and SCADA Software systems engineering and implementation including Graphics Standards, Faceplates, Alarm Management.

1.2. SCADA Radio System: The work involves required radio system engineering, radio analysis/study antenna system design. In order to use existing RF hardware, the SCADA communication design will include backhaul capacity calculations based on typical SCADA data design assumptions. These will include calculation of the backhaul bandwidth requirements, circuit end points, circuit capacity, and the physical and electrical specifications.

1.3. Deliverables and Submittals: The following table outlines the expected deliverables based on the proposed scope of wora<:

Title Description
10 Tag Naming Convention A uniform and standardized 10 tag name convention Bill Of Material List of materials to be provided
Conduit Routing Plan A typical Conduits routing for Signal cables PLC/RTU Cabinet Outline A Typical Internal layout including PLC/RTU cabinet components and Dimensional and installation information
PLC Detail Drawing 10 Card Placement and Layout, Modules types, quantities and capacity, Provided/Used/Spare I/O points
System Block Diagrams
Presentation of Overall SCADA systems and subsystems including major modules, data structures and data flow of software provided for system.

Instrument List
Attributed database of all Tag numbers including Loop name, Description, location, Manufacturer, Model number, ranges, and alarm limits
I/O List
Attributed database of all I/as including Tag number, Description, 10 points, point address, and Terminations
Wiring Diagram Connection Diagram for PLC/RTU Cabinet Network Layout Diagram Graphic representations of all SCADA equipment showing all network connectivity
2(,=223
Communication with
Components
Documentation
Configuration, operation, and diagnostics of the Radio Network Radio Path Report Signal strengths/gain margins for microwave paths Server Rack Design Layout for servers and communication equipments Communication Rack
Design Typical layout for Communication rack
Installation Detail Typical Instrument mounting and Installation detail Loop Diagram Loop Diagram for loop check
Historical Trend Display
Format List of trends
Software Functional
Design
A functional summary description of the application software provided for servers, workstations, operator notebook computer and the programmable field site monitoring and control devices.

Software Modules Shows the manner in which the modules interfaces with each other and description of the functions to be performed by each module Logic Diagram Detailed logic and sequencing diagram Control Narratives Typical description of Operations level control functional narrative Control Descriptions A job-specific description of each control loop in the system.

DCS Graphics Diagram HMI Graphics and Trends (Printouts) Reports List Detailed list and report design
Site Acceptance Test
Procedure SAT Procedure
Site Acceptance Test
Record SAT Report
As-Built Documents As-built provided documents.

Training Package Instructors Information, Training Schedule and Material Start-up, operation, and
shutdown Procedure Step-by-step procedure for all modes of operation Maintenance Procedure Equipments O&M Manuals
27- 224
HydroScientific West Key Personnel to support the City of Southgate 647-WTR I, ;91@' N_., -= . . A ! 17 =- -l -' - - 7 :_:i l, '_ . ' a' " - ' a-. a .ma#f@(l,Th -prsldi e e@n {!Qg)a§. ; 4Uous0Aloyct de3J;'i)' _ .-' I$taJ;ge to#mct %ig45g;'r I" iWmi,g!.$r4g@:,==- : .
"<.'. . __ - -. . ._)I Samantha Nauman '
5yaney hauman
Office Admin/Front End
Developer '
W(@oJ{ipi0qza " ', . a .ta Ifflef Th " .. (, . -
. -..Fia%4g!:!;ltW E'W'_a9:a '
i ffl, Wk.'h%tfflEa
ii )a#ds%$JtutQ7Jot'iffg '
!-a --'- - a ...a)
4(-...,''a"' '""'"T" h - a '
- =. : aa4 ' % ," )) !,'al j}
I
!t!:: @7ira;'-0.en;eer<6if5@' "_ _.0':
's: " "':;Q " - a " ' l "L ;" :" - " : " " ' " " J i '0
)
t
_ , . . ;'.f . . , ))i
X
Doug Tisinger
PLC Technician
}
'tan'amii*amaib*aiaaa. Rha*'0 .
/ N
Open Position
L
I '
I
. ' :: ' I
€ =. . i
,,+4,
} ia
. abt$
'Ali'" t -4+.(" " - .,
_ ,," ' o i %' I '-al - a,l ' a -l_,' i i l'a l- "' ai 1€- t' 0 " l J! 11 'l- l"l .

I , I
h aont44'pl By$o,ut a a 4- ' i - , : ' ea :,
@ ," I l'i , ' I
) s " + ' t i - ' a ( I
" )- a ' s {i-,a" '
i,a%' a --'ia:iai-c_a+b3-_Qav'_aia>ai' -) 4iai?l
e44ialys%j.eyy;5,/g "'o. . Q a #alJ ' a . '
l>.:a pgd4'QQ)cea..i .
il' : -yA; , _ a'"!: , -' < - ='_e*'X!ffl@bjl'-bv- .- . :' , . . i -: 1, _=:, .x; , , %'.. _ . . .('..') i... -',,, _ -'1% , . i!'v:9 ' - " a ' " ' " " : a " " 'a 'at" > "-"i ' ,,.,,=a"f"':""l di ':t :, ," " ' a" "-,.,,a""" ';: " -' _.l,,.,"a" ,.i' ; .i, ; : lli- ' " .. _ S a I .1 . , '. l.. .1 - " I . " - ' a ' :1':' a a l " '): S l"')':'{ :" ' 5'- 'o' :a' :':I":';)":':S '. ::'!:" :".?:Q'.: : -l +a (*"f'.:- ra"aa" ' ";:;' mu * '-. ,omi', ' " , a_ :., , ' - ,:%;,q'ta 5 ,i ' ::: : i,.,a 1. ai., 0_ ,,,. i: : , . !._a,t(i,.,y_;.. ,!,,, ; I- t lta - '-,-".-,-.,.-' (..==(,,::=-'io.,:,I-'=-,a.-."l-.'\f-.,(- ! _l%4(.%Ml:llg%,ll%ls,l,:l-_0,%fl%lll,l,ii(141s,,Ill"I,t,':%:1,11,,illss%,,21,Sl';lla+li,,0:I"Jallli.;:,l:11%,l%'I,,,-I,';:Lla."aIl7all'-,'a::%(,,I":.11"'-._ . _ i 4 . a '_. a t, _ - ' a a '- a s " l f'i '+J: F' v%';l' " -1% ':l' i "y i i iiii I-W'ir*S:' i "l F '-(,
Ricardo Galindo I
)
Electrician I
! .... /J
_"i.i -%0, _'5,';F,i:%=al,,,],a" "__,: ;l':t,,,,,"" j':,,"': 'aS't4"i'C:"! ")a l,,": la "-',a:':': ,S': aLla'a"},""J;'ta:h' a , s-_ i " :fl7,,-- i:5 ar- t'o 'ia-':'; -s ailtX oi'4":":';i"'<' J"a_'a'i a, ' la,i';'.i "-,'rat' ",i'- ;'iSI I_ - l a ' "' ;; " ' ' " a. +. aSv'A'. i=":. 4 'l' i+'-" i :a 5" 'S" - 'l"' . '-"' a -l "" " " . '- - " ' - " a a ' ' - ' -. . '. ' . - 01 a . , J "a ' I 'l I I I I tj ) l l" : 'l llah* II I !II I 1 ll:;"'-f h - [4 ""a'a rs : 'a" ' "" - 2g 225
V.5.O References
Kern Water Bank Authority
Nick Toires
Title: Operations Manager
1620 Mill Rock Way #500
Bakersfield, CA 93311
Phone :( 661)398-4900
Email: [email protected]
Madera Itarigation District
Charles Contreras
Title: Operations/Maintenance Manager
12152 Road 28 1/4
Madera, CA 93637
Phone :( 559) 673-3514
Email: [email protected]
South San Joaquin Irrigation District
Lloyd Wayman
Title: SCADA Manager
11011 East Highway 120
Manteca, CA 95336
Phone :( 209)993-9867
Email: [email protected]
Imperial Irrigation District
Kerry Stage
Title: Water Manager, Southern Region
333 E. Barioni Blvd.

Imperial, CA 92251
(760)339-9383
[email protected]
2f 226

PROJECT EXPERIENCE AND CLIENT REFERENCE FORM
HydroScientific West was selected through a no bid process to provide the following services and insttaumentation:
* Review all sites to deteimine the best technology and methods to measure flow in canals, drains, and deep wells.
* Conduct a radio path study to link all sites with main office/server. @ Communication link uses a combination of 900 MHz seiial radios, Microwave, single analog radios, and Ethernet.
@ Develop templates in Inductive Automation Ignition to allow user to add sites without the intervention of our setavices
@ Worked with developer of gates to help them control a sluice gate using a Banner PLC cornmunicating with MDS discrete frequency radio * Add additional SCADA setaver while iuru'iing older Wonderware server simultaneously. Objective was to add and eventually replace the Wonderware enteipiise software controlling the system
* Maintain hardware on site and remotely maintain software, and trained personnel how to use the system
* Conducted flow validation measurements to verify repoited flows within tolerances of system
* Project's Relevance to this task:
o Tis project correlates well with the maintenance and support task for the City of Southgate as it involves the tasks of maintenance and troubleshooting installed instrumentation and control devices. In addition all outstations are installed with RF radio systems to move data.
* Project Information and Data:
1) Project Name: SCADA integration of flow measurement sites 2) Location: Manteca, Califoinia
3) Project Owner Nan'ie: South San Joaquin Irrigation Distiict 4) Project Delivery Method: On-Site Installation of servers and off site prograinming using Ignition
5) Project Description: To monitor open and closed channel flows using various sensors, and repoit data back to water control and district engineers. Data archived on one server while another server acts as resident controller for system. 6) Firm's Role/Scope of Work: Radio Sutavey, PLC Prograinintng, SCADA Integration, Build HMI front end and install on servers. Various PLC, radio, and software manufacturers integrated into tbis system
7) Project Schedule:

Planned (From - To): February 2009 to current
30 227
* Firm's Accomplishments on this Project:
o Using multiple HMI enterprise systems (Ignition/Wonderware) added sites using PLC's (MicroLogix and some Modicon) to bring the system current with new sites and begin the task of eventually phasing out the Wonderware software. o System went through one single season with no comt'nunication alaims from 26 sites.
* Owner Reference Contact Information:
l) Owner's Contact name/position - title: Lloyd Wayinan, SCADA supervisor 2) Contact's phone and e-mail: [email protected]; 209-993-9867 3) Contact's Role on Project: Proiect supetavision/Engineering

PROJECT EXPERIENCE AND CLIENT REFERENCE FORM
HydroScientific West was selected through a bid process to provide the following services and instiumentation:
* Provide new SCADA system for City of Pico Rivera Water District @ Conduct a radio path study to link all sites with main office/server. * Communication link uses a combination of 900 MHz seiial radios, single analog radios, and Ethernet.
* Install new pressure transducers for well lever, new overflow sensors, integrate with chlorine analyzers for monitoring status, and replace all cutarent pressure transmitters.
@ Build front end office SCADA server interface using Schneider Electric

CLEARSCAJ)A
* Maintained system for 2 years and trained personnel how to use the system * Conducted validation measurements to verify repoited parameters within tolerances of system
* Project's Relevance to this task:
o This project correlates well with the maintenance and suppoit task for the City of Southgate as it involves the tasks of maintenance and troubleshooting contractor installed instiumentation and control devices. In addition all outstations were installed and maintained using RF spread specttum tecbnology. * Project Information and Data:
l) Project Name: City of Pico Rivera
2) Location: Pico Rivera, Califoiia
J/ 228
3) Project Owner Name: City of Pico Rivera
4) Project Delivery Method: On-Site Installation, off site programming 5) Project Description: To replace existing sensors, instrumentation and control PLC's, and build HMI front end using Inductive
6) Firm's Role/Scope of Work: Radio Survey, PLC Prograrnining, SCADA Integration, Build HMI front end and install on servers.
7) Project Schedule:

Planned (From - To): June 2013 to March 2014
Actual (From - To): September 2013 to June 2014 (Project extension, new wastewater sites added)
Duration (mos.): 10 months plus
* Firm's Accomplishments on this Project:
o All existing outstations (pumping plants and reservoirs) tied into new SCADA system using new radios with Trio 900 MHZ radios. Repeater sites using a point to point and point to multipoint configuration (mesh) were used. * Owner Reference Contact Information:
1) Owner's Contact name/position - title: Gabriel Gomez, water supetavisor 2) Contact's phone and e-mail: ggomez(20pico-rivera-org; 562.755.0954 3) Contact's Role on Project: Supervising Water Manager

PROJECT EXPERIENCE AND CLIENT REFERENCE FORM
HydroScientific West was selected by the City of Southgate to provide SCADA maintenance and future development of control and electrical supply in suppoit of tl'ie water distribution system. * Modified existing Schneider Electric ClearSCADA Enterprise software system.

Built new PLC code and algorithms to control site pumps and sensors * Comi'nunication link uses a combination of discrete frequency Ethernet radios. * Install new pressure transducers for well level, new overflow sensors, integrate with chlorine analyzers for monitoring status
* Build front end office SCADA setaver interface using Schneider Electric

CLEARSCADA
* Maintained system for 2 years and trained personnel how to use the system * Conducted validation measurements to verify repoited para'i'neters within tolerances of system.
* Modified Control Panel, PLC and SCADA and added 3 Boosters at Well 28. :32,- 229
* Added Well 29 into the System, PLC, OIT and SCADA commissioning and staitup.
* Provided Service and Maintenance in ESSTEM Radios. @ Provided Installation and Coinrnissioning for new Flow Meter at Well24. * Provided Installation and Corni'nissioning for new Hydro Level transinitter at Well27 on the Back wash Tank.
@ Provided Installation and Cominissioning for new Pressure Level Transmitter at Southgate Park.
* Create new Alaims for WIN-91 1.
* Provided Installation and Commissioning for new flow meter at Well24 Project's Relevance to this task:
o TMs project correlates well with the maintenance and suppoit task for the City of Southgate as it involves the tasks of maintenance and troubleshooting contractor installed instrumentation and control devices. In addition all outstations were installed and maintained using RF cominunicating using Modbus protocol * Project Information and Data:
1) Project Name: City of Southgate
2) Location: Soutligate, Califomia
3) Project Owner Name: City of SoutJate
4) Project Delivery Method: On-Site Installation, off site progran'uning 5) Project Description: To replace existing sensors, instrumentation and control PLC's, and build HMI front end using Schneider Electric ClearSCADA, split displays into 4 individual displays in water control center.
6) Firm's Role/Scope of Work: Radio Survey, PLC Progainining, SCADA Integration, Build HMI front end and install on servers.
7) Project Schedule:

Planned (From - To): November 2012 to present, ongoing contract Duration (mos.):
* Firm's Accomplishments on this Project:
o System has been modified so that few alarms generated, no con'ununication drops, and HydroScientific West continues to receive new or additional work electrical or SCADA work from this customer.
@ Owner Reference Contact Information:
1) Owner's Contact name/position - title: Ramiro Hernandez, Water operations Foreman 2) Contact's phone and e-mail: rl'iernandez(msogate.org; 562.755.0954 230
Scope of Services
* The technical approach to the SCADA upgrade project comes will be mainly parsed into "phases". We believe there are multiple components in tis project in its entirety thus the best method is to break them down into facets:
a) Corni'nunication and system backbone upgrade (global) b) Site specific insttvmentation and control. (site specific) * The communication and system backbone consists of:
a) Power system {JPS
b) System server and redundant server with laptops and workstation c) Radio paths/anteru'ia's and data concentrator
d) Radios
e) Development for the front end Enteipriser server software * The site specific instrumentation and control consists of:
a) PLC (programmable logic controller) and back panel b) Relays
c) Input/output
d) OIT (operator interface ten'ninal)
e) Overcutrent protection
f) Site specific {JPS
g) Data switch
h) PLC programi'ning for I/O
The integration will take place over a period of time as we believe the best approach will be to develop the front end to act as a placeholder. Then, we take down sites individually one at a time till completion. The inseited schedule will convey this method more concisely. Since the Park site is more of a central point we would like to suggest taking that site down first, and integrating new hardware and logic and moving that back to the system server for control and arciving. s 231
Greg Conley
SCADA Application Engineer
2763 Canyon Oak Place
Escondido, CA 92029
619-813-9316
Since 1988, Greg has been providing programming, engineering, and integration services. His experience includes work in the private sector, utilities, local and federal government focusing on the design and application of supervisory control and data acquisition technologies. His mission has always been to provide the each of his clients with design experience, attention to detail, implementation expertise of time-tested technology and most importantly timely response to their needs for project support throughout its lifetime.

Market Applications
Greg focuses his work in the following markets:
* Potable Water treatment, storage, and delivery
* WastewaterTreatment Plants
* Sewage Lift Stations
* Power Monitoring & Control Systems
* Electrical Substation Automation
* Electrical Distribution Automation
@ Hydroelectric Power Generation & Run of the River Monitoring and Control * Oil & Gas Extraction Platforms
Engineering and Implementation Services
Greg works with engineering firms responsible for the design of commercial, utility, and municipal projects to build new infrastructure or upgrade existing facilities at the end of their useful lifespan. Greg focuses on the design and implementation of intelligent instrumentation, network infrastructure, computing platforms and software applications necessary to monitor and control the client's scope of work. Some of these roles include:
* Customer facing from project inception to commissioning and acceptance * Field Survey for as-built data development used in subsequent designs * Customer requirements development though collaborations with stakeholders * Design Plans and Specification Development
* Plant, Distributed and Cloud hosted Network Design Including Wireless Radio Studies @ PLC, RTU, IED, Smart Panel, DCS and SCADA System Programming 232
* Network Hardware Configuration
Field Verification Services as Customer Advocate
Data Integration Business Systems
Maintenance Support for Automation Software and Hardware * Cloud Based Automation Software and Infrastructure As A Service (SAAS & 1445) Product Expertise
Greg has utilized many different products to implement solutions for clients. The following list highlights some of those products:

SCADA Software Development
* ABB 800xA DCS
* Aveva Development Studio (formerly known as Wonderware Development Studio) * Aveva Historian (formerly Wonderware Historian)
* Aveva InTouch HMI (formerly Wonderware HMI)
* Aveva Access Anywhere
* Aveva Edge (formerly known InTouch Edge, also Indusoft) * Inductive Automation Ignition
* Inductive Automation Ignition Edge
* iFix 5.0/6.0
* Proficy Machine Edition
* EnerVista Viewpoint
PLC & Operator Interface Software Development
* Proficy Machine Edition
* Rockwell Studio 5000 Design Software
* Redlion Crimson 3.0
110T Deployment
* AWS EC2 creation and deployment of SCADA software applications * AWS VPC network creation and deployment for multiple server applications * AWS VPN configuration and integration with Sonicwall appliances * AWS best practice implementation of security configurations * AWS Direct Connect implementation to Verizon business private networks Communications Services
Greg provides communication solutions integral to most projects delivered to his clients. Using a variety of methods and products, he has expertise with many different products to implement solutions for 233
clients. He is proficient in the alignment, programming and network integration in these and other manufacturers products:

Point to Point (PTP) and Point to Multipoint (P2MP) * Proxim Tsunami4.9 - 5.9 GHz and 5.9 - 6.4 GHz P2MP radios Proxim Tsunami Quickbridge and carrier grade 24 GHz PTP radios * Rad Airmux-500 sub-6 GHz P2MP radios
* Cambium Networks 4nn, 6nn and 8nn series PTP radios * Cambium Networks 440n series P2MP radios
Cellular
Sierra Wireless RV, AirLink LX series
* Digi International WR
* Cradlepoint IBR modem routers
* Phoenix Contact TC mGuard

PROJECT REFERENCES
Metropolitan Water District of Socithern CA
Specification 1207 Control System Replacement.

Role and Responsibilities: A principal software architect for MWD's existing (in operation since 1996) SCADA system. Designed and developed application software while managing a group of C/C++ programmers to create the onSITEo" SCADA DCS architected product. Responsible for core application programming interface that would integrate MWD's existing APC software applications with onSlTE.

After successful installation and test, continued to be involved with MWD in roles as a primary contact for providing support and software services for MWD staff responsible for day-to-day operations of the system. Other tasks included an application engineering role for integrating APC programs controlling pipeline distribution structures into a real-time modeling framework compatible with DHl"s Mike application.

County of San Diego Department of Public Works
Wastewater & Potable Water Site Upgrade project
Role and Responsibilities: Design engineering for a design/build project replacing eight existing sewage lift station site control systems and installing 11 new control systems in wastewater treatment plants, sewage lift stations, water treatment facility and potable water reservoirs. Additionally, the existing SCADA platform from Wonderware was upgraded to latest software. 234
Generated site plans, electrical interface drawings and specifications for instrumentation, control panels, enclosures, PLCS, OIT hardware and software, PLC control strategies and a microwave radio communications system. Site visits were required to performing an audit of existing equipment and legacy local control systems. Specifications were developed using the CSI MasterFormato" 2014 publication format with the package being successfully advertised for bid by the County in January 2017.

Provided construction support services for all control systems aspects of the system including 01T and PLC programming and wireless network build-out.

In parallel to this installation, Greg contracted with County public works to design and implement a SCADA-As-A-Service (5445) platform. Now hosted on Amazon cloud services, the system is operational to provide secure monitoring and control of the 19 sites using System Platform/Intouch HMI 2017 Update 3 SPI, Historian 2017 server and client, Access Anywhere Server 2017 with full alarm notification via Win91l Interactive.

The City of Del Mar, California
City Water/Wastewater SCADA Desizn, Installation & Maintenance Role and Responsibilities: Primary SCADA and telemetry consultant/application engineer for the City"s water/wasterwater system since 2003. Have provided many services: Developed and implemented a 5- year master plan for modernization and maintenance of the City"s SCADA system. Performed upgrade of original SCADA master station to Dell/Wonderware platform. Designed and configured backup radio link between public works building and City's most critical lift station site. Since original system was installed in 2003, have performed two server hardware and software upgrades, facilitated a lift station replacement project and overflow pipe monitoring upgrade. Responsible for system maintenance, patching and on call services for system issues. Developed a follow-on SCADA master plan for SCADA system improvements from 2013 through 2018.

Latest update in 2019 was to implement a 5445 platform. Now hosted on Amazon services, the system is operational to provide secure monitoring of the City's six sites using System Platform/Intouch HMI 2017 Update 3 SPI, Historian 2017 server and client with full alarm notification via Wiin91l Interactive.

The City of Pico Rivera, California
City Potable Water SCADA Desizn Specification
Role and Responsibilities: Responsible for SCADA design portion of a construction specification to replace and expand the City of Pico Rivera"s SCADA system that monitored and controlled their potable water supplies. The design also included storm water lift stations not yet monitored. Design covered computers, HMI software, network devices and appliances, radio study, electrical drawings, system block diagrams, security devices, Division specification write-ups to support new hardware and software elements of the system. Facilities types included welts, booster pumping plants and reservoir tanks. The contract was awarded 6/2013 and subsequently performed SCADA engineering consulting 235
to review submittals, chair design meetings with the integrator, review HMI and PLC software designs as well as participate in factory and field acceptance tests.

Elsinore Valley Municipal Water District
Water/Wastewater Facility Modernization Prozram
Role and Responsibilities: Greg had key roles in a design/build project for a water SCADA system with 250+ water booster stations, well sites and tanks; 35 lift stations; 3 wastewater treatment plants, and 2 water treatment plants. The team designed and supervised the manufacturing for over 120 UL508 RTU control panels; worked with the software programmers on upgrades and new feature enhancements to the SCADA HMI software; development of new I/O system drivers compatible with SCADA for protocols not supported; developed a new HMI system using the SCADA HMI software on solid-state mobile CPU's to replace the Allen-Bradley Panelview operator interface panels throughout the District.

City of Oklahoma City: North Canadian River Dam Control System Run of the River Control System
Role and Responsibilities: Application software engineering specialist for the City's control system managing three dams and two boat locks for river elevation on the North Canadian river. The City maintains river elevation as it runs through central Oklahoma City to create an entertainment district and training center for many Olympic rowing events. The three dams have a range of 3 to 6 slide gates controlled by Allen-Bradley PLCs networked to the City's public works offices through fixed placement and cellular backup radios. The City uses redundant Windows 10 workstations and Aveva Intouch 2020 for monitoring, alarming, historization and control of each dam, as well as monitoring of stilling and monitoring welts. The wells are used to measure impoundment levels, as well as ground water level in the river's neighboring areas to trend groundwater level creep. Wells are monitored through Moxa 1242 110T devices communicating though a Verizon network directly with the dam facility PLCs.

As the on-call application engineer, Greg (since 2014) is responsible for maintaining 3 workstations and all SCADA application software, PLC programs and corresponding control of 3 dams and 2 boat locks.

Regular updates/upgrades to SCADA application are performed, system health monitored at the operating system, software application and network layers. New functionality is added at the request of the City to expand feature sets or modernize data presentation.

JerichoOil: Oklahoma Searight & Morrison Fields
Oil and Gas Monitoring System
Jf 236
Role and Responsibilities: Remote monitoring system specialist for two oil and gas fields in the state of Oklahoma. Maintained a cloud based Inductive Automation Ignition application to monitor 65 well sites.

The site's oil and gas production were monitored by various controller manufacturers:
* Weatherford WellPilot Rod Pump optimization controller Thermo Scientific AutoPilot PRO Multi-Run hydrocarbon flow computer * Fischer FloBoss flow manager controller
* Baker Hughes Electrospeed VFDs
* Schlumberger, Haliburton, GE Vector and Spoc Automation VFDs Developed Ignition interface screens to monitor the gas and oil production in real-time while generating historical data for business application reports and alarms for field personnel. Monitored cloud-based system assets to ensure 24x7 availability for end users. Modified system as new well sites were brought on-line or retired. Supported field startup or maintenance of sites by programming radio and flow computers and other smart controllers to ensure connectivity from site to the cloud-based Ignition application. Last mile communications are a combination of point to multi-point radios and Sierra Wireless cellular modems with protocols including Fisher ROC serial, Enron modbus and ABB Totalflow serial managed by a Kepware application server.

US Army Corps of Engineers: Missouri River Power Plant Control System Hydroelectric Power Generation
Role and Responsibilities: Application engineering role to co-design, develop, implement, test and maintain control software for the Corp's six hydroelectric power plants along the Upper Missouri River (Fort Peck, Garrison, Oahe, Big Bend, Fort Randall and Gavins Point). The control system consists of redundant Linux based servers with multiple workstations at each site (last updated in 2015) and Allen- Bradley ControlLogix PLCs for generator and balance of plant interfacing.

Applications developed included server-side orchestration of plant operation in megawatt mode, spinning reserve mode (speed control), forebay or afterbay control mode, or run of the river mode. The dams are split for unmanned operations from two dispatch centers, REHAC and Backup REHAC with each capable of controlling the entire system in case of an emergency.

SOFI Stadium Inglewood California
Power Monitoring and Control System
Role and Responsibilities: Power monitoring specialist role for implementing a monitoring and control system overseeing the Stadium's medium voltage electrical distribution. The field equipment consisted of GE medium voltage breakers, bus metering, feeder and protection relays in 19 substations, four 300KVA UPSs, two Caterpillar generators and 19 Qualitrol transformer monitoring systems. 237
Designed an intra-Stadium network layout to connect all field equipment over a common network, terminating in the stadium's data center. Configured virtual server and workstations with GE EnerVista ViewPoint monitoring software and developed one-line drawings, alarm screens, trend database stored in SQL Server 2019. Performed field startup programming of GE and Qualtrol equipment, acceptance testing training and training of stadium operations personnel.

Army Corps of Engineers: Camp Roberts California
Power Monitoring System
Role and Responsibilities: Power monitoring specialist role for implementing a monitoring and control system for a new satellite earth terminal station facility and its medium voltage electrical distribution.

The field equipment consisted of GE medium voltage breakers, bus metering, static/automatic/manual transfer switches in two buildings.

Designed an intra-building network layout to connect all field equipment over a common network.

Installed and configured 5 Dell workstations with Indusoft V8.5 monitoring software. Developed one-line drawings, alarm screens, historian database, trends and report per Corps specifications. Performed field startup programming of GE equipment, acceptance testing training and training of building operations personnel from the City of Monterey.
238
HY@R@ SCIENTIFIC
WEST ':ifflOlil
Ronald Nauman
Education
Continuing Education
Work Experience
California State Polytechnic University
Bachelor of Science in Engineering (Electrical Engineering) Ocean Engiiieering (ininor)
Southern Alberta Institute of Technology
Electrical Techiiology
Introduction to {JNIX
Total Quality Managen'ient
Velocity Indexing as a tool for flow measurement
Customer Engineering
IsaGraf product training (Schneider Electric)
Introduction to SCADA (Cal Poly)
Hydroscientific West, Poway CA
President
Staited HydroScientific West as a full sales & systems integration firm whicli includes a sales & marketing arm tliat packages flow instrumentation witli SCADA and custom l'iardware and software to market to tlie ii'rigation and industrial markets. While maintaining 2 offices in Califoi'i'iia tlie 10% growth objective is being realized year after year. Major customers include tlie USBR, USGS, NuStar Petroleum, Buena Vista Water Storage District, and tlie Imperial Iri'igation District. Our services also include training users on the operation and maintenance of tlie technology. Over 100 repeat clients and we l'iave personally installed over 150 flow monitoring and control outstations, some using SCADA or another form of data acquisition and telemetry.

SonTek/YSI, San Diego CA
Applications/Technical Sales Engineer
Initially the position required a tecl'inical role as I was tasked witli applications suppoit questions, site visits to irrigation, water resource, academia, and oceanograpl'iic custot'ners to explain the teclinology, and train prospective users of acoustic Doppler flow measurement equipment. After only 9 months I was moved into a tecl'inical sales and Marketing position. Uiideitaking direct sales tasks and managing representatives based in strategic areas, my responsibilities are to increase sales in the western US with the oceanographic and water resource industries. Duties include system integration and training for new and prospective users of the hardware and software in the water resources/hydrology, and oceanographic markets.

L3 Communications, San Diego CA
Business Development Manager, Northeast Region
Accountable for developing new business and growth of an existing customer base in the Northeast Region and Canada based in the San Diego office.

Hardware and software sold and supported was Telemetry processing ground stations and Data Acquisition systems. Directly responsible for the management of Sales Representatives in specific areas of the territory, as well as direct sales and applications activities. Was instrumental in securing 778K worth of hardware, software, and training for the NASA/NOAA Wallops Satellite Monitoring Facility. 12528 Kirkham Court #3 * Poway, CA 92064 * Phone (858) 486.8825 * Fax: (858) 486 8826 * [email protected] 239 Papers/Publications
JET PROPULSION LABORATORY, Pasadena, CA
Test Engineer
Responsible for testing and analysis of various storage batteries and Fuel Cells for present and future space and transpoitation applications; overseeing three Data Acquisition Systems on UNIX and PC based platfonns. Software suppoited was Basic, Labview, and most MS applications.

Participated witli the design teai'n testiiig and implementing Nickel Hydrogen Tecl'uiology in "New milleniiiui'n Spacecraft". Also a mei'nber of tlie Topex Payload Power Supply Management Teain Designed and built a high current switcliable interface unit to run witli an existing battei'y test system for tlie Goddard Space Flight Center.

Responsible for Design, Fabrication, Software Developi'nent, Implementation, and training on two 10 kW Fuel Cell Testbeds for Long Term Electrochemical testing suppoiting liquid metlianol fuel cell development 'for the automotive industry.

Co-authored "Leo Cyding Performance of NiCd Pasted Fiber Plate Cells", ACS 1993
A case study in tl'ie Lower Owens River Restoration Project, USCID 2009 240
Naine
Title
E-mail
Victor H. Espinoza
Instrumentation and PLC Controls Systems Ei'igineer vespinoxa(7iHydroscicntificwest.com

COMPUTER SKILL
Operating syStemS and Virtualization: DOS, NT, xp, ViSta, WindowS8, VMWare. 2D Cad drawing: AutoCAD, Autocad Electrical, Computer Languages: assembler, Visual basic, C-H- PLC Programs: RSlogixs, Rslinxs, ISaGRAP, Telepace, HMI: Pane)Builder32, C-MORE, Maple Systein (Easy Builder 500), Wonderware, RSViewv32, RSView Studio, Lookout, Igmtton (Inducttve Automatton), Clear Scada, Hardware: VFDs, Micrologrx, SLC 5, SLC 500, Controllogix, P anelView, P anelView P lus, etc.

Radios: MDS iNET-II 900, ESTeems.
21)16 to Preserit
P rOVlde suppor( SerV)Ce [O CR)/ Of P ICO Rtvera, Troubleshooting P LC'S, VFD, AnalOg signals, Digital signals, Airlinlc MOdem, MOCllf7 HMI (Ignition), Create Reports, do service remotely are some of tlie tasks tliat are performed daily.

Provide support service to City of South Gate, Troublesliooting PLC's, Analog signals, Digital signals, Esteem Radios, Add signal to HM} (Clear Scada), are soine of tlie tasks tliat are perfonned daily.

Participated in 6 Station for KWE3A (Kern Water Bank Authority), Programming PLC's in Telepace, HMI Ignition, MDS Radios for Co+nmunication.
201)8 to 21115
Technical department of the company. Electrical control panel fabrication, PLC & HMI progranuning, O&M user manuals, engineering diagrams, troublesl'iooting, coinmissioning and start ups are soine of the tasks tliat are perforined daily Accomplishments:
* Participated PLC and HMI instrumentation for Carnpo, Ca. And Otay Water Distric for San Diego, Ca. and City of Oceanside * Participated in the electrical design and control and startup for the WESP "wet e]ectrostatic system precipitator' Units at a Lead recycliiig facility in hrdranapolis, US.
* Participated Design, Fabrication, Progra+nming, and Start up of the PLC section of a pump house project for the city of Coronado, Ca * Participated Design, fabrication and histallation of PLC Scada panels for three puinp houses for the City of Poway, Sayy Diego, Ca * Participated for the installation phase of a project developed in Fort jrwin, Ca. that consist in tlie installation and start up of 21 PLC SCADA panels plus 1 Master Central Unit that integrates tlle Remote monitoring via radio of tl'ie 95% of all Li ft Stations inside tlie military base and 100% of tlie Wells and Reservoir Tanks.

Participated Implementation for a Telemetry systein that watches tlie level for a Reservoir tank and a new PID systein capable of inaintaining the residual CL2 from a Chlorine contact chamber in a water treatinent plant witliin specs., Reports generation, autodialer, etc. that provides clean water for Wild Anirnal Pm'k in CA.

Participated Fabrication, Programming, installation of a new Teleineti-y cabinet for a Lift Station in Camp Wilson Twentynine Pahns, C(1.

Participated Fiber Optic Network Installation in addition to an existing Network in Cainp Wilson Twentynine Palms, Ca.

Renewing the Chlorine systetn for a disinfection process in t)'ie Waste Water Treatment Plant No. 9 in Camp Pendletoyi, CA. In tliis project HMI developinent and PLC programming was required.
21)06 to 2007
HMI Progran'uner perfonning several projects at a time, conduct troublesliooting on PLC systems already installed. Writing user manuals and engineering diagrams.

Accomplishments:
@ Parttctpated Cal+bratton for Motor Vtbratton sensors, Motor Teinperature sensors, analog ultrasonic lieiglit level sensor meters, in tliree waste water pump liouse Tl'iese facilities were working witli Moscad PLC rinits and Intoucli 9.5 fi'om Wonderware in " CESPM (Estate Commissioi'i of Potable water services in Mexicali) Estate Watei' waste and water distribution, Ailexicali" P at"ttClpaced HMI WOrk far CESP T (ESTa[e COmnllSS}On Of POfable wafer Sel'llCeS Ill T+Juana) ACtlVeFaCfOl')' fi'Onl WonderWare Ill tWO potable puinping water plants.

InStall an Electrtctty demand watcher program Ill "Delpill CO1llleCtlOll SVSterllS" tllat monltors Ill real tlme energy consunllng tTOm buildmg elements like: Ligbts, Chillers, air blowers, HVAC. Developn'ient software: ASI Expert, Wonderware Intoucli 9.5.

ASSiSt several companies in tlie area witli Electrical or Electronic probleins such as SAArfS U7VG, jCHIA, DUCAAifEX etc. 241

EXH B T B
Exhibit "E

FEE SCHEDULE

PROFESSIONAL ENGINEERING SERVICES FOR

THE CITY OF SOUTH GATE

SCADA SYSTEM UPGRADE
CITY PROJECT N0. 647-WTR
Descnplion
Pilnilphl Englneti Taihnltlans Admitntlinlivsl
Clenial
Dlietl Cailt Tom
Hily Rule Hily Rats Hrly Rals +lSy Idle
Wk Hii Amount Wlclltr Amount Wk-Hii amauul Wk-Hri ' Amounl Wk-Hii Amcunl WkHii' Amannl

TASK A NONOPTIONAL WORK
l OuTSTATloNSITEINSPECTIONS $12.960 00

2. HARDWARE/SOFTWARE PURCHASE SS 88,265 00
3 HMI & PIC 50FTWARE oevtroputvr/upspxots $1751465 oa

4. SITE l1PGRADtS $1 3.7g4 CR)

5. HAWKINSRESERVOIRCLAVAkVECONTROlS $11 .841 00

6. RADIO UPGRADES !!54.669 00
7 TESTING AND COMMIS510N1NG sai ,084 00

8. UPGRADE SYSTEM DWGS. AND DEVEIOP OPN. MANUALS s5L750 00 9 STAttTRAINING si .ggo on

T ASK B - OPTIONAL WORK
10 EQUIPMENTPROCuREMENT $22,803 00
l i WELL NO 26 METER INTEGRATION $31)00 00

TASK C-OF'ERATION AND MAINTENANCE
12 0PERATION AND MAINTENANCE SURPORT (3-

YEAR TOT AL)
$30,000 00

ADDITIONAL WORK-PROPOSED BY

CONSIILT ANT
Total FOR NONOPTIONAL WORK 11 thi. 9) $54181800
Total FOR OF'TIONAL WORK (Items SO thi. l ! ) $25,803 00 Total FOR O&M SUPPORT (Item 12) $30,ODD 00
TOTAL ALL WORK iltems j thi. 12) ssgz,azi 00
Include an hiiuily rate schedule liir staff
Im:lude unlj cost lot sensors
242
HYOR@ SCIENTIFIC
WkSI Rail
June 1, 2023
HydroScientific West
Time and Material Rates
Labor Rate
Fee Structure: (rates include all taxes, benefits, fees, and overliead)

1. Labor rates are as follows Straight Time Over-Time (> 8 hours, Saturday, Sunday, Holiday)
Apprentices $62.00 $93.00
Journeyman $97.00 $145.50
Foreman $121.00 $181.50
Superintendent $119.00 $178.50
Engineer/CADDoperator(inhouse) $105.00 $157,50
Engineer(onsite) $150.00 $225.00
SCADATechnicianw/truck $160.00 $240.00
(callout)
Travel Time (straight & oveitime) $60.00 $60.00
Note: Overtime is charged for hours worked over an 8 hour day.

2. Material
a. Billed at invoice amount plus 20% for overhead b. Material out of stock billed at list price plus 15% overhead and profit

3. Equipment Rental and Subcontractors
a. Billed at invoice rate plus 15% overhead.
926 S. Andreasen Diive, #106 Escondido C A 92029 858.486.8825 www.hydroscientificwest.com 243
Attachment B -Water System Map
!nlh A-t }I
Cm))i y %.aa 5
-j . A

RESERVOIR
Cudahy j
ffi J= -=,,..,,.,.
lAtELl22B
"-i ilNA(nVo
244
CITYMANAGER'S OFFICE Item No. 9
JUN 2 8 2023

CITY COUNCIL

AGENDA BILL
For tlie Special Meeting of: July ,112023
Department Director: Originffment: ACE:,mMinaisntargaetirve Service&S Kristopher Ryan Chris Je,ffers
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH CLIENTFIRST

TECHNOLOGY CONSULTING FOR IT PROJECT MANAGEMENT SERVICES PURPOSE: To approve a Professional Services Agreement witli ClientFirst Technology Consulting ("ClientFirst"), for project management services pertaining to the implementation of key initiatives oritlined in the City's Technology Master Plan ("TMP").

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving a Professional Services Agreement ("Agreement") with ClientFirst Tecl'uiology Consulting for project management services associated with the City's Technology Master Plan in an amorint not-to-exceed $150,000;
b. Autliorizing the Mayor to execute agreement in a form acceptable to tlie City Attorney.

FISCALIMPACT: ThecostforthisAgreementisincludedintheFiscalYear2023/24Municipal Budget and will be fiinded with American Rescue Plan Act ("ARPA") funds.

ANALYSIS: Tecl'inology plays a crucial role in tlie daily tasks of City staff and serves as a vital communication cliannel for the public to interact with the staff, make payments for City services, and access relevant information. Like any asset, witl'iout adequate maintenance and repairs, the tecl'u"iological infrastructure will deteriorate and eventually fail. To prevent sucli a scenario, the City Corincil accepted tl'ie proposed TMP on January 28, 2020.

This new Agreement will enable ClientFirst to continue providing technology consulting services to enhance cybersecurity readiness, update systems to improve public safety preparedness, and bolster system resilience. Tlie engagement will facilitate the implementation of several significant initiatives aimed at enhancing system availability, IT security, and providing greater flexibility to staff, as detailed in the attached proposal.

The recoinrnended procurement approach is a one-year professional services agreement, leveraging existing contracts held by tlie City of Carlsbad and Mendocino Coruity with ClientFirst, which were awarded throrigh con'ipetitive bidding procedures. The City of Soutli Gate's municipal code permits the rise of these existing contracts through a piggy-back contract arrangement. 1 245
BACKGROUND: Technology is essential for delivering excellent customer service to orir residents and businesses in South Gate. Over the past few years, there has been an increasing demand from citizens for more online transactions, streamlined interactions with City staff, and improved transparency. In response to this growing need for technological enhancements, it is crucial that future tecl'uiology projects and acquisitions focus on standardization, integration, and consolidation to enhance the efficiency and effectiveness of municipal service delivery.

ClientFirst has been a valued paitner in providing IT project management services to the City for tlie past three years. They liave contributed to tl'ie successful completion of several key initiatives from tlie TMP. Tlie initial agreement with ClientFirst was signed in March 2020, enabling tlieir assistance in implementing TMP initiatives and gaining a comprehensive understanding of tlie City's operations and IT requirements. Given their extensive knowledge of the City, it is advantageous to contimte ritilizing ClientFirst for IT project management services.

To date, ClientFirst has successfully supported the City in completing the following IT projects:
* Implementation of a Help Desk ticketing system
* Telephone system replacement and redundant voice services * Uninterruptible power supply upgrades
* Network bandwidth upgrades for tlie Parks connection * Security Awareness training and testing
* Elimination of multiple old email servers
@ Preparations for core network upgrades
* Preparations for procurement of new servers to replace ten-year-old servers Under tliis agreement, ClientFirst will provide tlie following services for the active projects:
* Conduct weekly meetings with the City's IT Team to review project status and next steps * Implement Multi-Factor Authentication for Office 365 and otlier remote access methods * Establish Mobile Device Management protocols for laptops, tablets, and smartphones * Develop and test a cybersecurity incident response plan @ ASSiSt in implementation of backup capabilities for Office 365 * ASSiSt with tlie implementation of replacement servers, server operating system upgrades and viitualization
* Provide project management for core network switch implementations at City Hall and Police facilities
* ASSiSt witli tlie procurement of Supplemental Contract IT Support Services * ASSiSt with tlie procurement of edge switches for City facilities For the projects listed, ClientFirst will coordinate vendor quotes, prepare RFPs, and collaborate with the City's IT and Purchasing staff to procure equipment and services. ClientFirst will also provide subject-matter expeitise to assist tl'ie City in resolving IT related operational issues and speeding projects to completion.
2 246
Additionally, the City Corincil may recall that the approved TMP calls for the hiring of a full-time Information Technology Manager to oversee the day-to-day operations of tlie Information Systems Division and to implement tl'ie 82 initiatives in tlie TMP. Tlie TMP identified the need to expand tlie assistance in managing the initiatives contained within the TMP, while maintaining the day- to-day needs of staff and the depaitments. Cities our size or smaller rely on tliird party vendors to provide technology assistance. For tlie City of South Gate having a hybrid of support will assist ris greatly.

ClientFirst will be assisting tlie City in developing and soliciting proposals for IT contract setavices.

Tl'iese contracted services will focus on providing day-to-day assistance to both City IT staff and end-users. These services worild include continuoris maintenance and troribleshooting of existing IT infrastructure and providing suppoit to tlie Network Administrator on managing tlie City's IT network. Tl'ie City has roughly 270 computers, 40 network printers, and 30 servers. In addition, we liave munerous software systems tliat require tlie integration of our servers and internet provider. Acting as a liaison between all these sorirces is critical and often a time-consuming effort.

In summary, ClientFirst provides project management and technical expertise for tlie implementation of TMP projects aiid resolution of critical IT system failures. ClientFirst has delivered qriality service in its previoris assistance with drafting Reqriests for Proposals, assisting in trorible sliooting issues and has a good rinderstanding of the TMP initiatives, especially with the growing area of cybersecurity.

ATTACHMENT: Professional Services Agreement
3 247

AGREEMENT FOR IT PPROJECT MANAGEMENT SERVICES

BETWEEN THE CITY OF SOUTH GATE AND CLIENTFIRST

TECHNOLOGY CONSULTING
This Agreement for Professional Services for IT Project Management Services ("Agreement") is made and entered into on July 11, 2023, by and between the City of South Gate, a municipal corporation ("City"), and ClientFirst Technology Consulting, a California limited liability cotaporation ("Consultant"). City and Consultant are sometimes hereinafter referred to as a "Party" and collectively refened to a "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to Information Technology (IT) Project Management;
WHEREAS, Consultant warrants to City that it lias tlie requisite skills, knowledge, qualifications, manpower and expeitise to perform properly and timely tlie Professional Services under tliis Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached liereto as Exhibit "A" of this Agreement.

NOW, THEREFOR, the Parties liereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts sucli engagen'ient, to perform tlie services set fortli in tlie Scope of Services as described in Exhibit "A" attached hereto and made pait of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION FOR SERVICES. Tlie total amount of compensation for this Agreement shall not exceed the sum of One Hundred Fifty Thousand Dollars ($150,000) as described in Consultant's proposal attaclied hereto as Exhibit "A." City shall pay Consultant for its professional services rei'idered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, rinless first approved in writing by tlie Director of Administrative Services or liis/her designee.

2.1 Consultant sliall be paid in accordance with the schedule included in Consultant's proposal attached liereto as Exliibit "A." City shall pay Consultant within tliirty (30) days of receipt of the invoice.

2.2 No payment made hereunder by City to Consultant, otlier than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement. 5116863. l-L235.0 (Forin Rev. 9/8/2 l)
4 248
Agreement for Professional Services
ClientFirst Technology Consulting

3. TERM OF AGREEMENT. This Agreement is effective as of July 1, 2023, and will remain in effect for a period of one (1) year from said date or until project completion, unless otlierwise expressly extended and agreed to by both Parties in writing, or terminated by eitlier Paity as provided liereii'i.

4. CITY AGENT. Tlie Director of Administrative Services ("Director"), or liis/lier designee, for the prirposes of tliis Agreemei'it, is tlie agent for City. Whenever approval or autliorization is required, Consultant rinderstands that the Director, or his/her designee, has the arithority to provide tliat approval or autliorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently lias no interest and sl'iall not acquire any interest, direct or indirect, in any real propetty located in the City which may be affected by tl'ie services to be performed by Consultant under this Agreement.

Consultant further represents that in performance of tliis Agreement, no person liaving any sucli interest shall be employed by it. Witliin ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during tlie terin of this Agreement.

5.I Consultant represents tliat no City employee or official lias a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded tliis contract, Consultant sliall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate this Agreement at any time witliout carise by giving fifteen (15) days written notice to Consultant of such termination and speci.tying the effective date thereof. Ill that event, all finislied or rinfinished documents and other materials sliall, at the option of City, become its propeity. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of tlie termination date. In no event sliall the amorint payable upon termination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.

6.2.1 City may, by written notice to Consultant, terminate tl'ie whole or any pait of this Agreement in any of the following circumstances:
a. If Consultant fails to perform tlie services required by tliis Agreement witl'iin the time specified herein or any aritliorized extension tliereof; or b. If Consultant fails to perform tlie services called for by this Agreement or so fails to make progress as to endanger performance of tliis Agreement in 5 H6863]-L235.0
5 249
Agreement for Professional Services
ClientFirst Technology Consulting

accordance with its terms, and in either of tliese circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) a'fter receipt of notice from City speci:fying such failure.

6.2.2 In the event City terminates this Agreement in wliole or in pait as provided aboye in Subsection 6.2.1, City may procure, upon such terms and in such maru'ier as it may deem appropriate, services similar to those terminated.

6.2.3 If this Agreen'ient is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finislied or unfinished documents, data, studies, drawings, maps, photograplis, reports, films, charts, sketclies, computations, surveys, models, or otlier similar documentation prepared by Consultant. Upon such termination, Consultant sliall be paid an amount eqrial to the value of the work performed. In ascertaining tlie value of tl'ie work performed up to tlie date of termination, consideration sliall be given to botli completed work and work in progress, to complete and ixicomplete drawixigs, and to other documents wliether delivered to City or in possession of Consultant, and to arithorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement ruider tlie provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in defarilt, or tl'iat tlie defarilt was excusable, then tlie rights and obligations of the Parties sliall be tlie same as if the notice of termination had been issued pursuant to Subsection 6. 1. above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement witliorit tlie express prior written consent of City.

6.4 Non-Discrimination.

6.4.I Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of to race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to tliis Agreement and will comply witli all applicable laws, ordinances and codes of tlie federal, state, and corinty and the City goveri'u'nents. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated driring employment witliorit regard to their race, color, religion, ancestry, sex, national origin, disability, or age. Consultant will take affirmative action to ensure that all employment practices, including tliose of any subcontractors retained by Consultant to perform services rinder tliis Agreement, are free from such discrimination. Such employment practices 5116863.i-L235.0
6 250
Agreement for Professional Services
ClientFirst Techi'iology Consulting

include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advenising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticesl'iip.

6.4.2 The provisions of Subsection 6.4.2 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services ruider this Agreement. City shall haye access to all documents, data, and records of Consultant and its subcontractors for prirposes of determining compliance witli tlie equal employment opportunity and non- discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is ayailable for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant sliall submit to City, ceitificates indicating compliance witli tlie following minitum insurance requirements no less than one (1) day prior to beginning of perfortnance under this Agreement:

6.5.1 Workers Compensation Insurance as required by law. Consultant sliall require all subcontractors similarly to provide sucli workers' compensation insurance for their respective employees.

6.5.2 Compreliensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each sucli policy of insurance shall:
a, Be issued by a financially responsible insurance company or companies admitted and autliorized to do business in tlie State of California or wl'iicli is approved in writing by City.
b. Name and list as additional insured tl'ie City, its officers and employees. c. Specify its acts as primary insurance.
d. Contain a clarise substantially in the following words: "It is hereby rinderstood and agreed that this policy shall not be canceled except upon tl'iiity (30) days prior written notice to City of such cancellation or material change."
e. Cover the operations of Consultant prirsuant to tlie terms of tliis Agreement.
5116863.1-L235.0
7 251
Agreement for Professional Services
ClientFirst Technology Consulting

6.6 Indemnification. Consultant agrees to indemnify, defend and liold liartnless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asseited against City and/or any otlier City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under tliis Agreement, excepting only sucli claims or actions wliidi may arise orit of sole or active negligence of City and/or any otlier City agency, or any third parties not acting on belialf of, at the direction of, or under tlie control of Consultant.

6.7 Compliance with Applicable Law. Consultaiit and City shall comply witli all applicable laws, ordinances, and codes of the Federal, State, Corinty and City governments, witliout regard to conflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create tl'ie relationship of agency, servant, employee, partnersliip, joint venture, or association, as between City and Consultant.

6.8.1 Consultant shall be an independent contractor and sliall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees sliall liave any control over the conduct of Consultant, or any of Consultant's employees, except as herein set foith, and Consultant expressly warrants not to, at any time or in any maru'ier, represent tliat it, or any of its agei'its, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely sucli as are prescribed by this Agreement.

6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any en'iployee, agent, or subcontractor of Consultant providing services under tliis Agreement claims or is determined by a couit of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant sliall indemnify, defend, and hold liarmless City for tlie payment of any employee and/or employer contributions for CalPERS benefits on belialf of Consultant or its employees, agents, or subcontractors, as well as, for the payn'ient of any penalties and interest on sucli contributions wl'iicli would otlierwise be tlie responsibility of City.

6.8.3 Business License Required. According to Title 2.08.40 of the Soutli Gate A4unicipal Code, a business license will be required prior to doing business within the City, even if tlie business is located outside of the City. Verification of a valid Soutli Gate business license will be reqriired prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.
5116863. l-L235 0
8 252
Agreement for Professional Services
ClientFirst Technology Consulting

6.9 Consultant's Personnel.

6.9.1 All services reqriired under tlie Agreement will be performed by Consultant, or ruider Consultant's direct supervision, and all personnel shall possess tlie qualifications, permits and licenses reqriired by State and local law to perform sucli services, including, witliout limitation, a City of Soutli Gate business license as required by the Sorith Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for tlie satisfactory work performance of all personnel engaged in performing services required by tliis Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all reqriirements peitaining to employer's liability, workers' compensation, unemployment insurance and Social Security.

6.9.4 Consultant sliall indemnify and liold liarmless City and all otlier related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in coiuiection witli tlie work performed arising from tliis Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in part rinder this Agreement shall be the subject of an application for copyriglit by or on belialf of Consultant.

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in tlie State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.

6.11.2 Tliis Agreement sliall be construed without regard to the identity of tlie persons wlio dra'fted its various provisions. Eacli and every provision of this Agreement shall be construed as tliorigh each of the parties participated eqrially in the drafting of same, and any rule of construction that a doctu'nent is to be construed against the drafting paity sliall not be applicable to tliis Agreement.

6.11.3. The aiticle and section, captions and headings l'ierein liave been inserted for convenience only and shall not be considered or refened to in resolving questions of interpretation or construction.
5116863. I-L235.0
9 253
Agreement for Professional Services
ClientFirst Technology Consulting

6.11.4. Wlienever in tliis Agreement the context may so reqriire, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include tlie plural.

6.12 Counterparts. This Agreement may be execrited in counterparts and, as so executed, shall constitute an agreement wliicli shall be binding upon all Paities hereto.

6.13 Final Payment Acceptance Constitutes Release. Tlie acceptance by Consultant of the final payment made rinder this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, fiirnisl'ied, or relating to Consultant's work or services. Acceptance of payment sliall be any negotiation of City's check or the failure to make a written extra compensation claim witl'iin ten (10) calendar days of the receipt of tliat clieck. However, approval or payment by City sliall not constitute, nor be deemed, a release of tlie responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of tlie information provided and/or work performed; nor sliall such approval or payment be deen'ied to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub- consultants and agents.

6.14 Corrections. In addition to tl'ie above indemnification obligations, Consultant shall correct, at its expense, all errors in the work wliicli may be disclosed during City's review of Consultant's repoit or plans. Sliorild Consultant fail to make such correction in a reasonably, timely maru"ier, sucli correction shall be made by City, and the cost thereof sliall be charged to Consultant.

6.15 Files. All files of Consultant peitaining to City sliall be and remain the propeity of City. Consultant will control tlie physical location of sucli files during tlie term of tliis Agreement and shall be entitled to retain copies of such files upon termination of tl'iis Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of tl'ie provisions of tliis Agreement by tlie other party, irrespective of tlie lengtli of time for wliicl'i such failure contimies, shall not constitute a waiver of such Paity's right to demand con'ipliance by such otlier Party in the future. No waiver by a Paity of a default or breacl'i of tlie otl'ier party sliall be effective or binding ripon such a Party unless made in writing by such Paity, and no such waiver shall be implied from any omissions by a Paity to take any action witli respect to sucli default or breach. No express written waiver of a specified default or breach shall affect any other defarilt or breacli, or cover any other period of time, other than any default or breacl'i and/or period of time specified. All of tl'ie remedies permitted or available to a Party ruider this Agreement, or at law or in eqriity, shall be curmilative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies witli respect to any otlier permitted or available right of remedy. 5]16863. I-L235.0
10 254
Agreement for Professional Services
ClientFirst Technology Consulting

6.17 Mitigation of Damages. In all such situations arising out of tliis Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If any provision in tliis Agreement is held by a couit of competent jurisdiction to be invalid, void, or unenforceable, tlie remaining provisions will neveitheless continue in full force withorit being impaired or invalidated in any way.

6.19 Attorneys' Fees. Tlie Parties hereto aclaiowledge and agree that eacli will bear liis or its own costs, expenses and attorneys' fees arising orit of and/or coru'iected with tlie negotiation, drafting and execution of tlie Agreement, and all matters arising orit of or connected therewith except tl'iat, in tlie event any action is broright by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to wliich tliat Party or tliose Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party lias made any representations to tl'ie other except as expressly contained herein. Neither paity, in executing or performing tl'iis Agreement, is relying ripon any statement or information not contained in this Agreement. Any amendments, changes or modifications to tliis Agreement mrist be made in writing and appropriately executed by botli City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO CITY:

Kristoplier Ryan, Administrative Services Director
City of Soutli Gate
8650 California Avenue
South Gate, CA 90280
Email: lvyan(a,sogate.org
TEL: (323)563-9524
TO CONSULT ANT:

Tom Jakobsen, Paitner
ClientFirst Technology Consulting
980 Montecito Drive, Suite 209
Corona, CA 92879
Email: tjakobsen(2iclienlfirstcg.com
TEL: (951)739-7989
5116863. I-L235.0
WITH COURTESY COPY TO:

Yodit Glaze, City Clerk
City of South Gate
8650 California Avenue
Soutli Gate, CA 90280
Email: yglaze(asogae.org
TEL: (323)563-9511
11 255
Agreement for Professional Services
ClientFirst Technology Consulting

6.22 Warranty of Authorized Signatories. Eacli of tlie signatories hereto warrants and represents that he or slie is competent and aritliorized to enter into tliis Agreement on behalf of the Paity for whom he or she prirports to sign.

6.23 Consultation with Attorney. Consultant warrants and represents tl'iat it lias consulted with an attorney or laiowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against Drafting Party. City and Consultant agree that they liave cooperated in the review and drafting of tliis agreement. Accordingly, in the event of any ambiguity, neitlier Party may claim that the interpretation of tliis Agreement shall be construed against eitl'ier Party solely because that Party drafted all or a poition of tliis Agreement, or the clarise at issue.

7. EFFECTIVE DATE. Tlie effective date of this Agreement is July 1, 2023 and will remain in effect througl'i and rintil project completion, unless otl'ierwise terminated in accordance witli tlie terms of tliis Agreement.
[Remainder of page left blank intentionally.]
5il6863.1-L235.0
12 256
Agreement for Professional Services
ClientFirst Tecl'inology Consulting

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by tlieir respective officers tliereunto duly autliorized.

CITY OF SOUTH GATE:

B7:

Maria del Pilar Avalos, Mayor
Dated:

ATTEST:

B7:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

B7:

Zap'*!'ii-?cit':arn"eyS(P"
CLIENTFIRST TECHNOLOGY CONSULTING:

B7:

Tom Jakobsen, Paitner
Dated:
5116863.1-L235.0
13 257
CLIENTH(157

TECHNOLOGY (,ONSULTING

OPTIMAL TECHNOLOGY GUIDANCE
June 27, 2023
Mr. Kristopher Ryan
Director of Administrative Services
City of South Gate
8650 California Avenue
South Gate, CA 90280
RE: Proposal for IT Project Management - Fiscal Year 2023-24 Dear Mr. Ryan:

Please accept this letter as our proposal for ClientFirst to continue to provide project management oversight and consulting services for the continued implementation of the Information Technology Master Plan (ITMP). We propose to continue to oversee IT strategy, management, project oversight, project implementation, and vendor coordination until at least June 30, 2024.

During the last few months, we have worked with City staff to complete the implementation of several new systems as recommended by the ITMP and required by cybersecurity insurance, including:

Security Awareness testing and training for all Staff Core network switch infrastructure upgrade for City Hall and Police Department * All prerequisites, including additional power, documentation, rack re-arrangements, and more, have been completed.
* The much-needed telephone replacement
+ Including redundant voice services and compliance with E-91 1 laws * Multi-FactorAuthentication(MFA)for0ffice365andotherremoteaccessmethods + MFA is configured and being tested by Staff. Completion of this project is pending executive review and final configuration.
* Mobile Device Management (MDM) For laptops, tablets, and smartphones + MDM is configured and being tested by Staff. Completion of this project is pending executive review and final configuration
* Development of a cybersecurity incident response plan * A "user-facing" version has been drafted to assist Staff in identifying potential risks and properly responding to those risks.
* IT and Police Department cybersecurity incident response plans are being developed to document staff responses to various scenarios.

The City has requested that ClientFirst provide information technology organization and operational consulting services to the City in order to continue implementation of the Technology Master Plan dated November 2019 and presented to Council on January 28, 2020.

The Plan recommends significant technology investments to replace obsolete equipment and software over the next several years.

I 14
California lllinois a North Carolina a Texas a 800.806.3080 Fax 888.478.0495 l'l
258
Continuing IT Project Management
We propose to provide information technology strategy, management, implementation, and advisory expertise to the City, City Information Technology, and Police Department Information Technology. Our oversight will relate to the following types of activities:
* Provide project management services related to the implementation of the Following Technology Master Plan projects:

Implementation of core network switches
Procurement of edge switches to complete the switch replacement project Procurement of Supplemental IT Support to assist Staff * Procurement and implementation of a new virtual server environment to replace the over ten-year-old physical servers.
+ Assistance with server operating system upgrades to eliminate end-of-support servers + Assistance with SQL Server upgrades to eliminate end-of-support SQL instances * Subject Matter Expertise (SME) assistance with Mobile Device Management (MDM) and Multi-factor Authentication (MFA) for Office 365 and VPN and Splashtop remote access City staff to coordinate any physical installation and troubleshooting ClientFirst to:

Recommend MFA solution for procurement
Configure MFA solution for implementation
ASSiSt in troubleshooting implementation errors
Provide project management
* Work with Staff to develop and test the City's cyber security incident response plan. * We expect to test the City's cyber security incident response plan using Center for Internet Security table-top exercises.

Our billing rates for these types of services are shown in the table below and depend on the levels and skill sets of the consultant(s) assigned to the project.

Administrative Staff
Consultant
Network Consultant/Project Manager
Senior Network ConsultantI .
iPractice Leader
Partner
CLIENTFIRSTTtcstyoroav CONSULTING

OPTIMAL TECHNOLOGY GLIIDANCE
24 15
259
Continuing IT Project Management
Proposed Work Plan
Our professional fees are based on the estimated time required to complete the consulting requests and the individuals selected to perform the specific elements of those requests. Travel time will not be billed, but mileage will be billed at normal IRS-recommended rates.

The following is an estimated schedule for consulting services covered under this agreement:
4 Team Meetings
2 0versight of Technology Master PlanProjects
3 Project Implementation Assistance(Hours)
Create cybersecurity incident
response plan
Conduct table-top test of
cybersecurity incident response
plan
ASSiSt with the implementation
of a new virtual server cluster
ASSiSt with server operating
system and SQL server
upgrades
Project management for core
network switch implementations
at City Hall and Police
ASSiSt with the procurement of
Supplemental Contract IT
Support Services
ASSiSt with the procurement of
edge switches for City facilities.
50 50
I
1 I
1 1
1 1
100
100
56 56
180
80 96
60 8
16 16
4 2
2 40
24 16
20 40
80 40
8 16
40 160
40 16
Hours 784
Rates
Fees $149,600
Expenses N/A
Total $149,600
460
$185
280
$195
CLIENTFIRSTTtcsxobocv CONSULTING

OPTIMALTECHNOLOGY GUIDANCE
31=i
Itp260
Continuing IT Project Management
"see "' "*l---*'*Aa"-
ClientFirst acknowledges that other public agencies may seek to "piggyback" under the same terms and conditions of a resulting similar services contract and/or purchases being offered in this contract or proposal. ClientFirst has the option to agree or disagree to allow contract piggybacks on a case-by-case basis. ClientFirst agrees to extend the same pricing, terms, and conditions as stated in this contract or proposal to each and every political entity, special district, and related non-profit. It is understood that other entities shall make purchases in their own name, make payment, and be liable directly to ClientFirst. The agency shall in no way be involved or responsible to ClientFirst for other entities' purchases.

We invoice monthly as work proceeds. ClientFirst will provide detailed accounting of all consulting time and expenses on the invoice. Payments are due within 45 days of receipt, via check or ACH.

If this proposal is in accordance with the City's understanding of the services to be performed by ClientFirst, please sign and date this letter, and return it, physically or electronically.

If you have any questions, feel free to contact me at 951.739.7989 or via email at [email protected] for additional information. We appreciate the continued opportunity of serving the City of South Gate.

Acceptedby ."-.

City of South Gate, CA a"-=-"
#' (,',a)a:C.il:(:

Signature' Date
\tq(,l,s,r,l,,-9,jf'-L=-l'-r
Name and Title (orint)
Sincerely,
6ob,X"1
Partner
IT Infrastructure and Operations Practice Leader
CLIENTFIRSTTtcsxoiocv CONSULTING 44

OPTIMAL TECHNOLOGY GUID ANCE
ll
261

CITYMANAGER'SOFFICE
JUL 03 2023
ib=4'[<t+
City of South Gate

CITY COUNCIL
Item No. 10
il" II
For the Regular Meeting qf: July 11, 2023
Originating Department: Office of the City Clerk
City Manager:

Yodit Glaze Chris J ers
SUBJECT: APP OV AL OF CITY COUNCIL MEETING MINUTES PURPOSE: To historically preserve the events of the City Council Meetings.

RECOMMENDED ACTION: The City Council will consider approving:

A. The Regular Meeting minutes of February 14, 2023; B. The Regular Meeting minutes of April 11, 2023; C. The Regular Meeting minutes of May 23, 2023;
D. The Special and Regular Meeting minutes of June 13, 2023; and E. The Special Meeting minutes of June 20, 2023.

FISCAL IMPACT: None.

ANALYSIS: The minutes are provided to the City Council on the Wednesday prior to their regular business meeting. Amendments should be provided to the City Clerk's Office within 24 hours of a City Council Meeting so that verification of the record and corrections are made accordingly. A revised document will be provided to the City Council prior to the Meeting.

BACKGROUND: The minutes typically describe the events of the meeting and may include a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues.

ATTACHMENTS: City Council Minutes
1 262

CITY OF SOUTH GATE

REGULAR CITY COUNCIL MEETING

MINUTES
TUESDAY, FEBRUARY 14, 2023
CALL TO ORDER Maria del Pilar Avalos, Mayor called a Regular City Council Meeting to order at 6:39 p.m. Mayor Avalos wished everyone a Happy Valentine's Day and Councilwoman Davila happy birthday.

INVOCATION Steve Costley, Acting Director of Parks & Recreation

PLEDGE OF
ALLEGIANCE Jon Hamilton, Director of Human Resources ROLL CALL Debbie McEvilly, Recording Secretai'y
PRF,SENT Mayor Maria del PilarAvalos, Vice Mayor Gil Hurtado, Council Member Joshua Barron, and Council Member Al Rios; City Treasurer Jose De La Paz, City Manager Chris Jeffers, City Attorney Raul F. Salinas ABSENT Council Member Maria Davila and Yodit Glaze, City Clerk

COMMENTS FROM THE

AUDIENCE (NON-AGENDA
ITEMS) Thomas Buckley stated that on February 11th WaS a crazy firework display and asked if South Gate Police Department has any updates. He mentioned that a dear community leader, Irene Jensen passed away. He hopes at a future City Council meeting will recognize her, Nick Godoy, and Lavern Bates.

Mario Dominguez, Jr., stated that this past Thursday he attended the Parks Commission meeting and there was a presentation regarding a mural for a water tank. Mr. Dominguez was hoping for graffiti style lettering to be approved, but it was denied. He hopes the Council will approve it.

Cyndi Esquivel invited Council and officials to Virginia Johnsons' Celebration of Life, Saturday, March 4"1 at 11:00 a.m. at the Senior Center.

REPORTS AND COMMENTS
pgoycrryoppicims MayorAvalosaskedMr.Costleyifhehasacopyofthegraffitistyle lettering for Council to view.

Steve Costley, Acting Director of Parks & Recreation stated that the Art Public Places Commission, which is the Parks & Recreation Corni'nission for the City of South Gate, The Trust for Public Land which is overseeing the Urban Orchard Project was creating the mural as part of the overall project was approved. The font of the writing was denied. The commission asked the artist to return with a different font.
263
REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 14, 2023

REPORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D Mayor Avalos requested to see the lettering by the artist.

Mr. Costley will provide a copy to all Council Members.

Arturo Cervantes, Director of Public Works mentioned that the city's water maintenance is continuing. The Capital Improvement Program includes a project on Long Beach Boulevard to make safety improvements, traffic circulation improvement and major rehabilitation improvements within the entire city limits. The design has been completed. Caltrans approved the design, and the project is going out to bid.

Steve Costley, Acting Director of Parks & Recreation mentioned that tomorrow between 9:00-12:00 p.m. we will be having the LA Regional Food Bank at South Gate Park in parking lot #1. The next centennial event will take place on Thursday, February 23rd from 5-9 p.m., we will be having our food truck event at city hall.

Meredith Elguira, Director of Coinmunity Development invited everyone to their second community clean up sponsored by Code Enforcement on Saturday, February 25f'l firom 10:00-1:00 p.m. on State and Independence.

Speaker Rendon will be attending that event. Also, Coffee with Code on March Ist at Starbucks on Long Beach Boulevard and Firestone Boulevard. The first Citizens Advisory Committee workshop is tomorrow to go over procedures, expectations, and responsibilities. The first Planning Corni'nission meeting is scheduled for February 21s'.

City Clerk's Office has nothing to report.

Jose De La Paz, City Treasurer followed up on an item he brought up on UWS not having Spanish prompts were available when dialing. He also mentioned that there is no information on the city's web page.

Mr. De La Paz is requesting that a Council Member place an item on the agenda to review and consider having cameras in the chambers.

Kris Ryan, Director of Administrative Services mentioned that a couple of weeks ago the city was notified from the Governi'nent Finance Officers Association that the city was awarded a certificate and excellence of financial reporting for our Annual Comprehensive Financial Report.

Jon Hamilton, Director of Human Resources reported on the job openings for the city.

264
REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 14, 2023

REPORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D Darren Arakawa, Chief of Police as a Board Member for the LA County Police Chief Association he's on a committee that will explore the fentanyl crises. Their first meeting is scheduled for Monday, February 27fll. The Baker to Vegas 26'h Anniversary is in six and a half weeks.

Chris Jeffers, City Manager infon'ned everyone that Giselle produced an electronic newsletter. The virtual gift card program is under way and sixteen businesses are participating.

Mr. Jeffers attended the Annual City Manager's Conference for the League of California Cities last week and they talked about the state having an about 22-billion-dollar deficit. They had a breakout session on civil discourse and it's happening more and more at council chambers or county meeting halls.

Raul F. Salinas, City Attorney stated that he and the city manager had their

2.0 on the Brown Act last night with cominissioners. Mr. Salinas mentioned a group called The Latino Business Action Network was formed about 10 years ago. They have been issuing research on the state of the Latino entrepreneur. This coming Thursday they will be unveiling their 8'h report.

Council Member Barron had the opportunity to attend the League of California Cities conference for new council members and mayors. He was able to complete AB 1661 training and Ethics AB 1234. He is happy to hear sixteen businesses are participating in the gift card program. He is happy to laiow a new business is in South Gate called Flipping Byrds. He mentioned Preferred Bank is offering scholarships for seniors and the application due date is April lsf.

Council Member Rios congratulated Administrative Services for receiving the recognition. He attended the Flipping Byrds restaurant.

Vice Mayor Hurtado mentioned people reaching out to him about people not storing their trash containers. They are left out on the street for days.

Some of his commissioners will receive notification that a meeting is cancelled due to nothing on the agenda. They prefer to hold meetings in case the public have any concerns. His CAC members requested to receive any staff reports with plenty of time to be able to make decisions.

Vice Mayor Hurtado mentioned three fire hydrants damaged by an individual and recoinmends placing a protective barrier around the fire hydrants. Street light issues are happening too often, and city staff and council take this seriously. He has met with Assembly Member Anthony Rendon's staff, Supervisor Janice Hahn's staff, Congresswoman Nanette

265
REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 14, 2023

RF,PORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D Barragan's staff and Senator Lena Gonzalez's staff. His council colleagues are also tiying to find a solution.

Vice Mayor Hurtado had a tour of the museum and asked Steve Costley when the public would be able to see the items from the capsule.

Mr. Costley stated that he will inform the council and the public of the time frames when the museum will open to the public.

Mayor Avalos attended the League of Cities conference that was held at Universal City. Ms. Avalos stated that it is a pleasure to service with her colleagues, city manager and city attorney. She also had the pleasure of meeting one of the League of Cities employees that infornned her of the 800 million dollars to clean the railroad tracks. She asked for the city to apply for a grant to clean the railroad tracks. Ms. Avalos also attended the ICA conference where the speaker used to be a reporter. They rolled played as how a mayor would respond in an emergency crisis.

CONSENT CALENDAR Agenda Items 1, 2, 3, 4, 5, 6 and 7 were approved by motion of Mayor Avalos and seconded by Vice Mayor Hurtado.

ROLL CALL: Mayor Avalos, yes; Vice Mayor Hurtado, yes; Council Member Barron, yes (recused for Items 4 and 5); Council Member Davila, absent; Council Member Rios, yes.
1 PERSONNEL BENEFITS/
RETIREMENT ADMIN The City Council waived the reading in full and adopted Ordinance No. 2023-01-CC entitled - Ordinance of the City Council of the City of South Gate, California, authorizing an amendment to the contract between the City and the Board ofAdministration of the California Public Employees' Retirement System implementing Section 20516 (Employees Sharing Additional Cost) to provide employee cost sharing of 2% for classic local police members in the South Gate Police Management Association, during Consent Calendar.
2 PERSONNEL RECRUITMENT
& SELECTION The City Council adopted Resolution No. 2023-06-CC entitled Resolution of the City Council of the City of South Gate, California, amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) during Consent Calendar:
a. Approving the job classification specification for the Public Works Senior Management Analyst classification; and

266
REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 14, 2023 2 PERSONNEL RECRUITMENT
& SELECTION CONT'D
b. Approving the update to the appropriate salaiy pay table for the Public Works Senior Management Analyst classification.
3 COMMUNITY DEV/
HOUSING The City Council approved A, B & C during Consent Calendar:
a. Resolution No. 2023-07-CC entitled - Resolution of the City Council of the City of South Gate, California, approving an application for funding and the execution of a Standard Agreement and any amendments thereto from the 2023 Homeownership Super NOFA (HOSN) dated January 6, 2023;
b. Professional Services Agreement (Contract No. 2023-09-CC) with Avant-Garde, Inc. to administer the CalHome Program ("Agreement"); and
c. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
4 TRANSPORTATION
PLANNING/ADMIN The City Council approved A, B, C, D, E, F & G during Consent Calendar:
a. Agreement(ContractNo.2023-10-CC)withSequelContractors,Inc., to construct the Firestone Boulevard Regional Corridor Capacity Enhancements, Alameda Street to Annetta Avenue, Phase II, City Project No. 476-TRF, in an amount not-to-exceed $3,11 7,454; b. Authorized the City Manager to approve change orders administratively up to a cumulative amount of $320,000, to avoid delaying construction if change order work is needed; c. Appropriated$l,500,000inMeasureRLocalRetumFundsto
construct roadway improvements to address roadway issues and safety concerns adjacent to South Gate Middle School, South Gate High School, and East Los Angeles Cornrnunity College; d. Authorized the City Manager to approve pre-payments of construction progress payments for the construction contract to meet compliance with state legislation that requires payments within 30 days; e. Approved the Notice of Exemption for the construction of the Firestone Boulevard Regional Corridor Capacity Enhancements, City Project No. 476-TRY, and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office;

267
REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 14, 2023 4 TRANSPORTATION
PLANNING/.=u)MIN
CONT'D
f. Approved the Notice of Exemption under Title 14 of the California Code of Regulations, Section 15301 of the California Environmental Quality Act ("CEQA") for the construction of the of Boulevard Project and directing tl'ie City Clerk to file it with the Los Angeles County Recorder's Office; and
g. Authorized the Mayor to execute the Agreement in a fon'n acceptable to the City Attoniey.
5 TRANSPORT ATION
PLANNING/ADMIN The City Council approved A & B during Consent Calendar:
a. Agreement (Contract No. 2023-11-CC) with FCG Consultants, Inc., to provide Construction Management and Inspection Services ("Agreement") for the construction of the Firestone Boulevard Regional Corridor Capacity Enhancements, Alameda Street to Annetta Avenue, Phase II, City Project No. 476-TRF in an amount not-to-exceed $208,043; and
6 F.QUIPMENT PURCHASE
b. Authorized the Mayor to execute theAgreement in a fonn acceptable to the City Attorney.

ADMIN The City Council approved A, B, C & D during Consent Calendar:
a. The purchase of a 2022 Ford F-250 Pickup Truck from Performance Ford, in an amount not-to-exceed $70,387 for the Streets and Sewers Division and appropriating $15,387 in CapitalAsset & Equipment Replacement Funds to fully fund the purchase;
b. The purchase of a 2022 Ford F-250 Pickup Truck from Performance Ford, in an amount not-to-exceed $78,094 for the Streets and Sewers Division and appropriating $23,094 in Capital Asset & Equipment Replacement Funds to fully fund the purchase;
c. The purchase of a 2022 Ford F-250 Pickup Truck from Norm Reeves Ford, in an amount not-to-exceed $60,596 for the Facilities Division and appropriating $11,096 in CapitalAsset & Equipment Replacement Funds to fully fund the purchase; and
d. Authorized the City Manager to execute the documents necessary to purchase the vehicles in forms acceptable to the City Attorney.

268
REGULAR CITY COUNCIL MEETING MINUTES OF FEBRUARY 14, 2023 7 CITY COUNCIL
APPOINTMENTS The City Council approved A, B, C, D & E during Consent Calendar:
a. Ratified the nomination of City Council Member Joshua Barron of Ms.

Mayra Castaneda to the Citizen Advisory Committee; b. Ratified the nomination of City Council Member Joshua Barron of Ms.

Miriam Ruiz Garcia to the Citizen Advisory Committee; c. Ratified the nomination of City Council Member Joshua Barron of Ms.

Rosa Delgado to the Citizen Advisory Committee;
d. Ratified the nomination of City Council Member Joshua Barron of Mr.

Andres Gonzalez to the Citizen Advisory Committee; and e. Ratified the nomination of City Council Member Joshua Barron of Ms.

Michelle Montes to the Tweedy Mile Advisory Board. 8 HEALTH SERVICES The City Council continued item 8a, b & c to the City Council meeting of February 28, 2023, by motion of Mayor Avalos and seconded by Council Member Barron:
a. Approving the Professional Services Agreement with AltaMed for a three-year Behavior Health Pilot Program at three South Gate Middle Schools not to exceed $460,718;
b. Reallocating$460,718ofArnericanRescueP1anActfundssetaside for possible Pocket Parks projects to the Mental Health Services account; and
c. Authorizing the Mayor to execute the agreement in a form acceptable to the City Attorney.

ROLL CALL: Mayor Avalos, yes; Vice Mayor Hurtado, yes; Council Member Barron, yes; Council Member Davila, absent; Council Member Rios, yes.
9 LAW ENFORCEMENT The City Council received and filed a summary report on the state of the City as it pertains to crime in South Gate for calendar year 2022, by motion of Mayor Avalos and seconded by Vice Mayor Hurtado.

ROLL CALL: Mayor Avalos, yes; Vice Mayor Hurtado, yes; Council Member Barron, yes; Council Member Davila, absent; Council Member Rios, yes.

269
REGULAR CITY COUNCIL MEFITING MINUTES OF FEBRUARY 14, 2023 10 WARRANTS The City Council approved the Warrant Register for February 14, 2023, by motion of Council Member Barron and seconded by Vice Mayor Hurtado.

Total of Checks:

Less: Voids
Less: Employee Payroll Deductions
Grand Total:

Cancellations: 98783
$2,821,538.89
$ (2,921.65)
$ (749,398.72i
$2,069,218.52
ROLL CALL: Mayor Avalos, yes; Vice Mayor Hurtado, yes; Council Member Barron, yes; Council Member Davila, absent; Council Member Rios, yes.

ADJOURNMENT Mayor Avalos adjourned the meeting in memory of Irene Jensen, longtime resident and Cesar Alverez, fonner student of Mayor Avalos at 8:47 p.m. and seconded by Council Member Rios.

PASSED and APPROVED this day of 2023.

ATTEST:

Maria del Pilar Avalos, Mayor Yodit Glaze, City Clerk

270

CITY OF SOUTH GATE

REGULAR CITY COUNCIL MEETING

MINUTES
TUESDAY, APRIL 11, 2023
CALL TO ORDER Maria del PilarAvalos, Mayor called a Regular City Council Meeting to order at 6:30 p.m.

INVOCATION Pastor Marta Moscoso, Faith and Hope Lutheran Church

PLEDGE OF
ALLEGIANCE Thurman Green, Risk Manager
ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Maria del PilarAvalos, Vice Mayor Gil Hurtado, Council Member Joshua Barron, Council Member Maria Davila, and Council Member Al Rios; City Treasurer Jose De La Paz, City Manager Chris Jeffers, City Attorney Raul F. Salina

COMMENTS FROM THE

AUDIENCE (NON-AGENDA
ITEMS) Susan Castro Valenzuela a representative from Los Angeles County Regional Park and Open Space District introduced a technical assistance program. Also known as "Tap." The "Tap" program is available to help cities by getting park projects started.

A resident mentioned his continuous struggle with the current waste management system servicing the city. The resident states that he has issues with pick-up delivery for bulky items.

Mario Dominguez is requesting that City Hall officials should not have a contributing opinion on art murals in the city but rather speak to the city's Art Commission should they oppose a project idea.

Resident, Alice echoed similar concerns regarding the Universal Waste System's lack of assistance when called for routine pick-up service.

Cyndi Esquivel agreed with fellow resident Mario Dominguez regarding mural projects. She hopes that the Art Comi'nission does not move forward with the graffiti-style artwork for the water towers.

Thomas Buckley thanked the Public Works Department and City Attorney for their continuous help. Thomas wanted to note his disappointment with Universal Waste System. He also requested that the council reinstate the five-minute rule for audience members.
271
REGULAR CITY COUNCIL MEETING MINUTES OF APRIL 11, 2023

REPORTS AND COMMENTS
FROM CITY OFFICIALS Meredith Elguira, Director of Coinmunity Development, spoke briefly about the Christmas lights complaints and how code enforcement officers cited 300 violations. In addition, the city also conducted tlie third sweep of illegal dumping city-wide to inform community members about illegal dumping. Ms. Elguira also explained how she also attended a planning conference in which she felt that our coinmunity development can still have some form of improvements, such as implementing more greener type developments and multiple functional infrastructures Steve Costley, Acting Director of Parks & Recreation, shared the successful turnout for the Easter Day weekend. He also wanted to share some of the upcoming events at the park, such as the Earth Day and Bike Event onApril 29th. The Star Wars Event is on May 5th. And on May 6th, JuniorAthletics Association opening day celebrations at the park.

Art Cervantes, Director of Public Works also wanted to take the time to promote South Gate's 18thAnnual Earth Day celebration. It will be taking place on April 22nd at the park. The celebration will have activities for the community to get involved. For more infon'nation, community members can visit the City's website or contact our Public Works Department.

Kris Ryan, Director of Administrative Services reminded the community that the City of South Gate has partnered with the state of California's Low Income Water Assistance Program. It provides one-time assistance for residents with past or current balances ranging from $2,000 to $15,000.

For more information on the program, please visit the program's website or call.

Jon Hamilton, Director of Human Resources, announced the open positions for the City of South Gate.

Darren Arakawa, Chief of Police, reminded the public and council members that there would be an Autism Awareness Event held on the 27th at 5 pm. He also wanted to note the importance of community support for our law enforcement officers.

Mayor Maria del Pilar Avalos echoed the Chief of Police's message and thanked our police department for their selflessness.

Chris Jeffers, City Manager, had nothing to report.

Raul F. Salina, City Attorney, responded to the audience member's comment and clarified the Universal Waste System's contract with the City.

272
REGULAR CITY COUNCIL MEETING MINUTES OF APRIL 11, 2023

REPORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D Jose De La Paz, City Treasurer briefly spoke on the comment from the audience regarding the art project for the water tank. As a resident of the city, he suggests tl'iat the city should integrate the City's logo.

Yodit Glaze, City Clerk, states that we should continue to process passports in the City Clerk's office. She encourages our residents to call to schedule an appointment.

Council Member Barron thanked the parks and recreation staff for a successful Easter Egg Hunt. Mr. Barron also took the time to note the opening programs at the park, such as the swim program. He continued by thanking our Police Department for their continuous assistance in serving our community and their interactive approaches to being involved with today's youth, such as the Prom giveaway. He congratulated Joshua Alvarado for receiving a $50,000 SoCal Edison Scholarship Award in STEM. Lastly, Council Member Barron asked if the meeting could be closed in honor of a fellow resident Enrique Ruiz who had an impactful presence in the community's youth.

Council Member Al Rios began congratulating Joshua Alvarado on the scholarship. Mr. Rios noted his attendance at the Easter Egg Hunt and how he appreciated the successful tuniout. He mentioned and addressed the concerns of the comments made by audience members regarding the Universal Waste System. Council Member Rios wanted to also remind the public of the Gi'ft Card program and its benefits to our local businesses. He took the time to mention the importance of guiding our youth. He is currently working with Los Angeles Unified School District on creating supervised activities for adolescents in our community. Lastly, he mentioned some events that will be taking place in the city, such as the Career Day Event on the 1 8th and Jaime Escalante Program sign-ups on the I 5th at the ELAC campus in South Gate.

Council Member Davila noted that she also attended the Easter Egg Hunt and thanked Steve Costley and the staff for organizing the event. She also asked if the meeting could be adjourned in honor of Jonathan Gonzalez.

Vice Mayor Hurtado addressed the audience's coinrnents regarding Universal Waste Systems. He states that the contract decision was made as a whole. Vice Mayor Hurtado also mentioned the LA County Board of Supervisors' decision of plans to pull jail depopulation and asked Darren Arakawa, Chief of Police, to elaborate more on the effects of this process.

Lastly, Mr. Hurtado spoke briefly about the need for change in administering citations for violations relating to Christmas lights, unpermitted vendors, and parking restrictions.

273
REGULAR CITY COUNCIL MEETING MINUTES OF APRIL 11, 2023

REPORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D Mayor Avalos thanked Steve Costley and other staff members from the Parks & Recreation Department for the Easter Egg Hunt. She briefly spoke about her conceriis with the carnival cancellation and how some council members, along with herself, will be working with LAUSD to combat tliese outbursts in our youth today. Mayor Avalos also wanted to grant Joshua Alvarado a certificate of appreciation for his accomplishi'nent with the SoCal Edison Scholarship. She also mentioned attending a closed meeting with HUB Cities and a Southeast Water Coalition. During the meeting with Southeast Water Coalition, it was shared that the Water replenishrnent district is considering raising the City's water rates. Mayor Avalos states that members from other cities are joining to oppose the rates. She took the time to thai'ik the chief of police and briefly discussed the issue concerning depopulation.

CONSENT CALENDAR Agenda Items 1, 2, 3, 4 and 5 are Consent Calendar Items were approved by motion of Mayor Avalos and seconded by Council Member Davila.

Council Member Davila. Vice Mayor Hurtado, yes (recused for Item 1).

ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes (recused for Item l); MayorAvalos, yes.
1 STREETS/SIDEWALKS/
LANDSCAPING The City Council made a finding and adopted Resolution No. 2023-19- CC entitled Resolution of the City Council of the City of South Gate, State of California, declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code during Consent Calendar.

LAW ENFORCEMENT The City Council unanimously approved items A, B & C duig Consent Calendar:
a. The purchase of a 2022 Harley-Davidson Street Glide Police motorcycle in the total amount of $41,796 from Orange County Harley-Davidson along with the necessary equipment to outfit the motorcycle in the amount of $11,753;
b. Appropriated an additional$l9,608.53 from the Asset Forfeiture Fund to cover tlie full cost of the motorcycle and necessary equipment; and

274
REGULAR CITY COUNCIL MEETING MINUTES OF APRIL 11, 2023 2 LAW ENFORCEMENT
CONT'D
Authorized the Police Chief or his designee to execute the associated documents for the purchases in a form acceptable to the City Attorney.
3 HEALTH SERVICES The City Council unanimously approved items A, B & C during Consent Calendar:

Amendment No. 1 to Contract No. 2022-69-CC with AltaMed to administer a free Mental Health Assistance Program for two years commencing July 1, 2023 through June 30, 2025; Appropriated $400,000 from the American Rescue Plan funds to an account deten'nined by the Director of Administrative Services to fund the administration of the free Mental Health Assistance Program; and
Authorized the Mayor to execute Ai'nendment No. 1 in a form acceptable to the City Attomey.
4 HEALTH SERVICES The City Council unanimously approved items A, B & C during Consent Calendar:

Amendment No. I to Contract No. 2022-68-CC with Compatior, Inc., to administer a free Mental Health Assistance Program for two years cornmencing July 1, 2023 through June 30, 2025; Appropriated $400,000 from the American Rescue Plan funds to an account determined by the Director of Administrative Services to fund the administration of the free Mental Health Assistance Program; and
Authorized the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.

275
REGULAR CITY COUNCIL MEETING MINUTES OF APRIL 11, 2023 5 ENERGYAND CONSERVATION
PROGRAMS The City Council unanimously approved items A, B, C, D & E during Consent Calendar:
a. Authorized the purchase from Elk Gove Auto/Wiru'ier Chevrolet of one 2023 Chevy Bolt EV LT vehicle for the Community Development Department, Code Enforcement Division, in an amount not to exceed $33,99.76;
b. Approved the purchase of related equipment in an amount not to exceed $7,988.89;
C. Appropriated $33,997.76 in unreserved South Coast Air Quality Management District (SCAQMD) Subvention Funds for the purchase of the electric vehicle
d. Appropriated $7,988.89 in General Fund monies for the purchase of the necessary equipment; and.
e. Authorized the Coinmunity Development Director or her designee to execute the associated documents in a fori'n acceptable to the City Attorney.
6 PERSONNEL RECRUITMENT
& SELECTION
The City Council considered adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) by creating the position of Marketing and Community Engagement Manager, reclassifying a Management Analyst to a Cominunity Engagement Management Analyst. The City Council will also consider approving the Job Classification Specifications for the two positions: Marketing and Community Engagement Manager classification and Comi'nunity Engagement Management Analyst in the City Manager's Office.

Additionally, the City Council will consider updating the Salary Pay Table for the City of South Gate Professional and Mid-Management Employees by adding the Marketing and Community Engagement Manager at Pay Scale 616 ($6,608 - $8,032 monthly), an Exempt Classification, and the Community Engagement Management Analyst at Pay Scale 610 ($6,147 - $7,472 monthly), a Non-Exempt Classification. Finally, the City Council will consider authorizing the City Manager to eliminate the Management Assistant position in the City Manager's Office when the position becomes vacant was unanimously continued to the City Council Meeting of May 9, 2023, by motion of Council Member Barron and seconded by Vice Mayor Hurtado.

ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.

276
REGULAR CITY COUNCIL MEETING MINUTES OF APRIL 11, 2023 7 PERSONNEL RECRUITMENT
& SELECTION
The City Council considered adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) by reclassifying tlie City Hall Receptionist position in the City Manager's Office to an Office Assistant position was unanimously continued to the City Council Meeting of May 9, 2023, by motion of Vice Mayor Hurtado and seconded by Council Member Rios.

ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.

CITY COUNCIL The City Council considered continuing this item to the next Regular City Council Meeting of April 25, 2023, to decide if direction should be given to staff to present a project and program that would permit the video/ streaming of City Council meetings was unanimously continued to the City Council Meeting of April 25, 2023, by motion of Council Member Rios and seconded by Vice Mayor Hurtado.

ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.

CITY COUNCIL The City Council unanimously adopted the City's 2023 Legislative Platfon'n containing the City's state and federal legislative priorities by motion of Vice Mayor Hurtado and seconded by Council Member Davila.

ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.

WARRANTS The City Council unanimously approved the Warrant Register for April 11, 2023, by motion of Mayor Avalos and seconded by Council Member Rios.

Total of Checks: $1,613,429.24
Less:Voids $ (3,295.50)
Less: Employee Payroll Deductions $ (328,043.30)
GrandTotal: $1,282,090.44
Cancellations: 97988, 100182, 2456, 2540, 99303, 100462 ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.

277
REGULAR CITY COUNCIL MEETING MINUTES OF APRIL 11, 2023 ADJOURNMENT Vice Mayor Hurtado adjourned the meeting in memory of Juana Hernandez Alvarado, lifelong resident, Porfirio Varas, lifelong resident, Ei'irique Galindo Ruiz, South Gate resident and Jonathon Noe Gonzalez, owner of Ai'ny's Cafe at 9:19 p.m. and seconded by Council Member Rios.

PASSED and APPROVED this day of 2023.

ATTEST:

Maria del PilarAvalos, Mayor Yodit Glaze, City Clerk

278

CITY OF SOUTH GATE

REGULAR CITY COUNCIL MEETING

MINUTES
TUESDAY, MAY 23, 2023
CALL TO ORDER Maria del Pilar Avalos, Mayor called a Regular City Council Meeting to order to 6:59 p.m.

INVOCATION Pastor Ismael Martin del Campo, EmpowerApostolicAssembly Church

PLEDGE OF
ALLEGIANCE Evelyn Garcia, Police Lt.

ROLL CALL Yodit Glaze, City Clerk
PRESENT Vice Mayor Gil Hurtado, Council Member Maria Davila Council Member Joshua Barron, and Council Member Al Rios; City Manager Chris Jeffers, City Attorney Raul F. Salina
ABSENT Mayor Maria del Pilar Avalos and City Treasurer Jose De La Paz l

PERSONNEL BENEFITS/
RETIREMENT ,=U)Mm The City Council waived the reading in full and introduced Ordinance No. 2023-02-CC entitled Ordinance of the City Council of the City of South Gate, California, authorizing an amendment to the contract between the City and the Board ofAdministration of the California Public Employees' Retirement System (CalPERS) implementing Section 20516 (Employees SharingAdditional Cost) to provide employee cost sharing of 1% for local miscellaneous members in the South Gate Municipal Employees Association, South Gate Professional Mid-Management Association, and South Gate Division ManagementAssociation, and 1% for classic local police members in the South Gate Police Officers Association beginning Fiscal Year 2023-24, by motion of Council Member Rios and seconded by Council Member Davila.

ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, absent.

Kristopher Ryan, Director of Administrative Services, described the city's contract with CalPERS. In order to amend the city's contract with CalPERS and implement the program, CalPERS requires the city to complete a series of steps in order to amend the contract. He explained that today this part of the meeting was to introduce the ordinance and waive the first reading.

Council Member Barron asked whether the program is cautionary for only 2 years.

Mr. Ryan responded with how the cost sharing process would go. 279
REGULAR CITY COUNCIL MEETING MINUTES OF MAY 23, 2023 2 MUNICIPAL CODE
ADMIN Following the conclusion of the Public Hearing, the City Council approved items A & B by motion of Council Member Davila and seconded by Council Member Rios.

ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Huitado, no; Mayor Avalos, absent.
a. Waived the reading in full and introduced Ordinance No. 2023- 03-CC entitled Ordinance repealing Chapter 6.42 (Smoking prohibited in all city-owned, city-operated and city-controlled buildings and vehicles, and at each municipal park) in its entirety and adopting new Chapter 6.42 (Smoking Prohibited) and Sections

6.42.010 (Purpose), 6.42.020 (Definitions), 6.42.030 (Posting of signs required), 6.42.040 (Enforcement) and 6.42.050 (Other applicable laws); and
b. Determined that the proposed Ordinance is Exempt pursuant to Sections 1506(b)(2) and (b)(3) and 15308 of the California Environmental Quality Act (CEQA).

Vice Mayor Hurtado motioned to amend the Ordinance by adding designated areas. Motion died due to lack of a second.

Chris Jeffers, City Manager, states a request to delete the current ordinance covering the prohibition of smoking and replace it with the proposed ordinance. He explains the difference between the proposed ordinance and what is defined as smoking. States this would be a total ban of smoking on all city parks, property, and vehicles.

Mario Dominguez states frustration of the ban on all city properties and suggests that council rejects this proposal.

Council Member Barron expresses that the smell of smoking should not be non'nalized around the public area children play in.

Council Member Davila states that parks should be a place of health and a place where smoking should not be allowed.

Council Member Rios states that there have been many complaints from Residents, and it is an issue that should be addressed.

Vice Mayor Hurtado suggests an amendment to have designated areas for cigarette smoking instead of a complete ban of smoking on city properties.

280
REGULAR CITY COUNCIL MEETING MINUTES OF MAY 23, 2023 2 MUNICIPAL CODE
ADMIN CONT'D Steve Costley, Interim Parks & Recreation Director, states that smoking should be either allowed or not allowed instead of having designated areas.
3 STREETS/SIDEWALKS/
LANDSCAPING Following the conclusion of the public hearing, the City Council adopted Resolution No. 2023-33-CC entitled Resolution of the City Council of the City of South Gate, California, ordering the levy of the Fiscal Year 2023/24 Annual Assessment for the Street Lighting and Landscaping Maintenance District No. 1, by motion of Council Member Davila and seconded by Council Member Barron.

ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, absent.

Arturo Cervantes, Director of Public Works, states that the city is in the third step of adopting a resolution to order and levy the annual assessment.

COMMENTS FROM THE

AUDIENCE (NON-AGENDA
ITEMS) The city's fellow residents and business owners wanted to thank the council for the gift card program.

Mr. Pacheco began by thanking the council for addressing local schools' homeless situation. He requested that the council reinstate the five-minute grace period for audience members to state their concerns. He voiced his concerns about unperi'nitted street vending and how it affects local businesses.

Ana E. Herrera from South Gate Chambers of Commerce extended an invitation to celebrate men's mental health at South Gate Park on June 10.

An estimated 100 vendors and health specialists/resources will be at the event.

Mario Dominguez stated his concerns regarding UWS property and the odor surrounding the property limits.

Thomas Buckley briefly shared some recommendations for Zoom meetings for individuals calling into the meeting.

Resident Angie voiced her concerns regarding South Gate Scanner page.

She felt that the page is not correctly representing the city or officials in the best light. But instead, spreading false infornnation.

281
REGULAR CITY COUNCIL MEETING MINUTES OF MAY 23, 2023

REPORTS AND COMMENTS
FROM CITY OFFICJALS Arturo Cervantes, Director of Public Works, addresses the conceri'is presented to the council regarding Universal Waste Systems and tlie odors coming from tlie facility. He reassured the public tliat {JWS would be working on bettering services and mediations taking place. Mr. Cervantes continued by explaining that recent rainfall led to an exacerbation of smells.

Chris Jeffers, City Manager, addressed Mr. Pacheco's concenis regarding street vendors. Mr. Jeffers mentioned that tl'iere would be a special meeting in June to address the recent complaints about street vending. Mr.

Jeffers also wanted to reassure the corni'nunity of the current issue of homelessness. He thai'iked the police department for their activeness in addressing homelessness concerns.

Mr. Cervantes stated that a presentation would be presented soon to tlie council regarding the CIP program "Planning and Financial Program document forum," presenting the improvements on recent developments of the fractures in the City.

Steve Costley, Interim Director of Parks & Recreation, updated the council and the public on the success of the 5k run at the park. He also mentioned tlie excellent turiiorit for Senior Prom Event at tlie Commerce Casino. Lastly, lie wanted to remind tlie public of the Memorial Day event that will take place at the park to recognize the fallen soldiers.

Meredith Elguira, Director of Community Development, reported attending a few conferences on topics ranging from homelessness, the City's divide, and Clean Technologies.

Kris Ryan, Director of Administrative Services reported tliat the finance depaitment is finalizing the proposed budget for the new fiscal year. Tl'ie proposed budget will be presented to all departments and posted on the City's website.

Jon Hamilton, Director of Human Resources, announced tlie available positions with the City of South Gate.

Cliief Arakawa annorinced tliat the police department had granted 28 scholarships to local youth. He tlianked Steve Costley for hosting the event and Council Member Davila and Council Member Rios for attending. Lt. Garcia visited the Martin Luther King Exodus Crisis Civilization. This program helps people experiencing homelessness in need of rehabilitation and provides resources for long-term care facilities and employment opportunities.

Page4ofll
282
REGULAR CITY COUNCIL MF,ETING MINUTES OF MAY 23, 2023 RF.PORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D Chris Jeffers, City Manager, tlianked tlie council. He continued by reassuiing the public of tlie concerns of the Universal Waste System. He briefly spoke about the recent changes to LA County's criminal justice system, such as cash bail procedures and jail population capacity challenges.

Raril F. Salinas, City Attomey, had nothing to report.

Yodit Glaze, City Clerk, liad nothing to report.

Council Member Davila took the time to thai'ik the Youth Comi'nission for tlieir lielp in organizing and granting tlie scholarships that were mentioned. She also took the time to address Mr. Pacheco's concerns about the council's activeness.

Council Member Rios began his repoit by thanking the Youth Coinmission for tlieir lielp with Scliolarsliip Dinner Event. He also mentioned attending Contract Cities Meetings to discuss current issues that all our local cities face.

Council Member Barron inquired about clarification on the street pavement and liow it would affect the residential parking distiict.

Mr. Cervantes reassrired liim that tl'ie street pavement project would have a limited impact on the residents. He is currently having conversations with the police department and engineering department on street closures and parking enforcement.

Council Member Barron requested that infonnation on street closures be updated on social media for the residents.

Mr. Cervantes stated that all infon'nation regarding street closures will be posted on the City's Website.

Council Member Barron also wanted to address Mr. Pacheco's concerns and reassure him that the council is proactively taking the initiative to solve the issries in tlie City.

Vice Mayor Hurtado stated that lie attended a few neigliborhood watcli meetings. He reports that the turiiout is getting better. Vice Mayor also took the time to remember a Soutlieast LA member and fori'ner Mayor of Cudahy, Chris Garcia passed away. Mr. Hurtado requested that the meeting be adjourned in his memory.

Page5ofll
283
REGULAR CITY COUNCIL MEETING MINUTES OF MAY 23, 2023 CONSENTCALENDAR Agenda Items 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, and 15 were approved by motion of Council Member Rios and seconded by Council Member Davila. Item 5 was pulled for separated discussion. Item 8 was continued to a future meeting.

ROLL CALL: Council Member Davila, yes; Council Member Barron, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes (recused for Items 4, 7 and 12). Mayor Avalos was absent.
4 STREETS/SIDEWALKS/
LANDSCAPING The City Council made a finding and adopted Resolution No. 2023-34- CC entitled Resolution of the City Council of the City of South Gate, State of California, declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code was approved during Consent Calendar.
5 COMMERCIAL ASSESSMENT
DISTRICTS The City Council amended to appropriate $250,000 instead of the original amount of $150,000 by motion of Council Member Davila and seconded by Council Member Rios:
a. Resolution No. 2023-36-CC entitled Resolution to continue the Shop Local Digital Gift Card Program (sometimes referred to as "Program") for an additional funding cycle with: (1) Yiftee, Inc. ("Yiftee"), for the continued operation of the Digital Gift Card Program, in the amount of $140,000, under existing Contract No. 2022-87-CC, and (2) Hinderliter, de Llamas and Associates, Inc. ("HdL"), in the amount of $10,000, under Contract No. 2022-86- CC, for marketing, administrative and other services associated with the Program; and
b. Appropriated $150,000 in American Rescue Plan Act ("ARPA") funds for the purpose of continuing a program to support local businesses located in the City of South Gate.

ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, absent.

Page6ofll
284
REGULAR CITY COUNCIL MEETING MINUTES OF MAY 23, 2023 6 COMMUNITY DEV/
HOUSING The City Council approved items A & B during Consent Calendar:

Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney, subject to the required approvals stated above.

WATER The City Council approved items A & B during Consent Calendar:

Agreement (Contract No. 2023-64-CC) with CSI Services Inc., to provide construction management and inspection services for the constniction of the Hawkins North and South Tank Rehabilitation, City Project No. 645-WTR in an amount not to exceed $113,390; and
Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
8 PUBLIC WORKS/
nxcmnymuc,yuis The City Council continued this item to a future City Council meeting:

Approving an Agreement with ACMS Group, Inc., for a 5-year term to provide its Dossier on-Demand Solution fleet maintenance management software, in an amount not to exceed $132,433; Approving an appropriation of $10,822 from Fleet Funds to fully fund Year One service fees of the five-year Agreement; and Authorizing the Mayor to execute the Agreement in a form approved by the City Attorney.

285
REGULAR CITY COUNCIL MEETING MINUTES OF MAY 23, 2023 WASTEWATER MGMT The City Council approved items A & B during Consent Calendar:

Agreement (Contract No. 2023-65-CC) with Pipe Tec, Inc., for a 3- year term to perfori'n CCTV inspections services of the City's sanitary sewer system for an amount not to exceed $347,000; and Authorized tlie Mayor to execute the Agreement in a form acceptable to the City Attorney.
10 STRF.ETS/SIDEWALKS/
LANDSCAPING The City Council approved items A, B, C & D during Consent Calendar:

Agreement (Contract No. 2023-66-CC) with WGJ Enterprises, Inc. ("Agreement"), for the construction of the Thermoplastic Striping of Streets Citywide, City Project No. 654-ST ("Agreement"), in an amount not-to-exceed $100,860;
Declared the Tlierinoplastic Striping of Streets Citywide, City Project No. 654-ST, categorically exempt under Title 14 of the California Code of Regulations, Section 15301 of the California Environmental Quality Act ("CEQA");
Notice of Exemption for the construction of the Thermoplastic Striping of Streets Citywide, City Project No. 654-ST and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office; and
Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
11 STREETS/SIDEWALKS/
LANDSCAPING The City Council approved items A, B, C, D, E, F & G during Consent Calendar:

Agreement (Contract No. 2023-67-CC) with Sequel Contractors, Inc. ("Agreement"), for the construction of the Long Beach Boulevard Street Improvements Project, City Project No. 51 5-ST, in an amount not-to-exceed $7,578,763;
Appropriated $780,000 in Road Mitigation Funds from the fund balance to fully fund construction on the Long Beach Boulevard Street Improvements Project, City Project No. 515-ST; Page8ofll
286
REGULAR CITY COUNCIL MEETING MINUTES OF MAY 23, 2023 11 STREETS/SIDEWALKS/

LANDSCAPING CONT'D
Authoiized the City Manager to approve change orders administratively up to a cumulative amount of $500,000 to avoid delaying construction if change order work is needed; Authorized the City Manager to approve pre-payments of construction progress payments for the construction contract to meet compliance with state legislation that requires payments within 30 days;
Declared the Long Beach Boulevard Street Improvements Project, City Project No. 515-ST, Categorically Exempt under Title 14 of the California Code of Regulations, Section 15301 of the California Environmental Quality Act ("CEQA");
Notice of Exemption for the construction of the Long Beach Boulevard Street Improvements Project, City Project No. 515-ST; and
Authorized the Mayor to execute the Agreement in a forin acceptable to the City Attorney.
12 STREETS/SIDEWALKS/
LANDSCAPmG The City Council approved items A & B during Consent Calendar:

Memorandum of Understanding (Contract No. 2023-68-CC) with the City of Downey for the Garfield Avenue Complete Street Project, City Project No. 564-ST; and
Authorized the Mayor to execute the Memorandum of Understanding in a form acceptable to the City Attorney. 13 CITY FACILITIES MGMT The City Council approved items A & B during Consent Calendar:

Purchase Order with Herc Rentals for HVAC equipment rentals to serve as a backup during the 2023 suinmer months to mitigate the potential for service interniptions at the South Gate Police Station in an amount not to exceed $70,000; and
Appropriated $70,000 in General Funds from the Undesignated General Fund Reserve to fund the Purchase Order.

Page9ofll
287
REGULAR CITY COUNCIL MEETING MINUTES OF MAY 23, 2023 14 PARKS The City Council approved an added amount of $18,500 to an existing Purchase Order Agreement with NADA Bus, Inc., to include bus services for community/senior trips during Consent Calendar. 15 HEALTH SERVICES The City Council accepted and appropriated tl'ie 2022-2023 0fficer Wellness and Mental Health Grant amount of $51,954.12 to implement the Officer Wellness and Mental Health Program during Consent Calendar. 16 MUNICIP,=UlCODEADMIN The City Council approved items A, B & C by motion of Council Member Davila and seconded by Council Member Barron:

Received and filed the Annual Military Equipment Report; Found this matter to be exempt under CEQA per Section 15061 (b)(3) of the CEQA Guidelines; and
Renewed South Gate Municipal Codel.39.Ol0 (Military Equipment Policy).

ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, absent.
17 WARRANTS The City Council approved the Warrant Register for May 23, 2023, by motion of Council Member Davila and seconded by Council Member Barron.

Total of Checks:

Less: Voids
Less: Employee Payroll Deductions
Grand Total:

Cancellations: 100343, 100722
$3,555,735.51
$ (21,882.88)
$ (391,242.98)
$3,142,609.65
ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, absent.

288
REGULAR CITY COUNCIL MEETING MINUTES OF MAY 23, 2023 ADJOURNMENT Vice Mayor Hurtado adjourned the meeting in memory of Ted Noudis (a long-time resident of South Gate and former business owner of T and C's Restaurant on Tweedy Blvd), Gloria Molina (fon'ner County of Los Angeles Superintendent and long-time representative of South Gate) and Southeast LA member and fori'ner Mayor of Cudaliy, Chris Garcia at 9:20 p.m. and seconded by Council Member Rios.

PASSED and APPROVED this f'l day of 2023.

ATTEST:

Maria del Pilar Avalos, Mayor Yodit Glaze, City Clerk

289

CITY OF SOUTH GATE

SPECIAL CITY COUNCIL MEETING

MINUTES
TUESDAY, JUNE 13, 2023
CALL TO ORDER Maria del Pilar Avalos, Mayor called a Special City Council Meeting to order at 5:16 p.m.

ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Maria del Pilar Avalos, Vice Mayor Gil Hurtado, Council Member Joshua Barron, Council Member Maria Davila, and Council Member Al Rios; City Manager Chris Jeffers
ABSENT City Treasurer Jose De La Paz
LATE CityAttorney Raul F. Salina arrived at 5:28 p.m.

PROCLAMATION The City Council issued a Proclamation Celebrating the South Gate Boy Scout Troop #468 on their 40th Anniversary.

CLOSED SESSION The Council Members recessed into Closed Session at 5:25 p.m. and reconvened at 6:39 p.m. with all Members of Council present. City Attorney Salinas reported the following:

1. CONFERENCE WITH LEGAL COUNSEL - PENDING

LITIGATION
Pursuant to Government Code Section 54956.9(a),
54954.9(b)(3)(C)
a. Norma Vencebi v. City of South Gate, et al.

Item 1(a) is a lawsuit claiming a trip and fall on a city sidewalk located at 3171 Independence Avenue, naming the property owners, City of South Gate, County of Los Angeles, and Department of Transportation and on a motion made by Mayor Avalos and seconded by Councilwoman Davila and on a vote of 5-0, City Council authorized the City Attorney's Office to defend the matter.

2. CONFERENCE WITH LEGAL CO{JNSEL -ANTICIPATED

LITIGATION
Pursuant to Government Code Section 54956.9(d)4
One (1) - Potential Case
290
SPECIAL CITY COUNCIL MEETING MINUTES OF JUNE 13, 2023

CLOSED SESSION CONT'D
On item 2, the City Council considered one case of potential litigation.

The propeity is located at 10325 California Avenue, it involves a claim of potential housing code violations. After discussions the City Council 011 a motion made by Vice Mayor Hurtado and seconded by Councilwoman Davila referred the matter to the City Prosecutor for further legal action.

3. CONSIDER THE EV ALUATION OF PERFORMANCE OF A

PUBLIC EMPLOYEE
Pursuant to Governrnent Code Section 54957(b)(1)
a. City Manager
On item 3(a), the city received and provided guidance to the City Manager, but there was no reportable action taken.

ADJOURNMENT Council Member Davila adjourned the meeting at 6:43 p.m. and seconded by Vice Mayor Hurtado.

PASSED and APPROVED this day of 2023.

ATTEST:

Maria del PilarAvalos, Mayor Yodit Glaze, City Clerk

291

CITY OF SOUTH GATE

REGULAR CITY COUNCIL MEETING

MINUTES
TUESDAY, JUNE 13, 2023
CALL TO ORDER Maria del Pilar Avalos, Mayor called a Regular City Council Meeting to order to 7:09 p.m.

INVOCATION Steve Costley, Acting Director of Parks & Recreation

PLEDGE OF
ALLEGIANCF, Alex Largon, Boy Scout
ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Maria del PilarAvalos, Vice Mayor Gil Hurtado, Council Member Joshua Barron, Council Member Maria Davila and Council MemberAl Rios; City Manager Chris Jeffers, City Attorney Raul F. Salina ABSENT City Treasurer Jose De La Paz
l

COMMERCIAL ASSESSMENT
DISTRICTS Following the conclusion of the Public Hearing, the City Council adopted Resolution No. 2023-37-CC entitled Resolution of the City Council of the City of South Gate, California, ordering the levy and collection of assessments for Fiscal Year 2023/24 for the Parking and Business Improvement Area (known as the Tweedy Mile Business District) Business License, as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets And Highways Code Section 36500 et seq.), by the motion of Council Member Rios and seconded by Mayor Avalos.

ROLL CALL: Council Member Davila, recused; Council Member Barron, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.

Council Member Davila recused herself from participating in this item and left the Council Chambers.

Giselle Hernandez presented a resolution for the Tweedy Mile Business Improvement District. The project area is along Tweedy Blvd, between Hunt Ave and Long Beach Blvd. State Law states that funds collected by the city must only be used for decoration, promotion of public events, and general promotion of retail trade activities.

Mayor Avalos asked if anyone in the audience and zoom wished to speak on this item.
292
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 13, 2023 1 COMMERCIAL ASSESSMENT
DISTRICTS CONT'D Mario Dominguez states that funding should be distributed to business owners for upgrading infrastructure or for other uses on Tweedy Blvd.

Jose Sandoval states that the streets on Tweedy Blvd are filled with potholes and notes that the business's infrastructure needs to be better cared for.

Mr. Bash, a fellow business owner on Tweedy Blvd and President of Tweedy Mile Association, requested that the fiinds be spent differently.

He states that business owners and residents have not seen any investment on Tweedy Blvd in the past four years.

Cyndi Esquivel asked the Council to clarify who receives the fiinds, who determines where, and to whom the funds are distributed.

Yodit Glaze, City Clerk read an anonymous letter from a fellow resident who disapproves of the Tweedy Mile Levy Assessment. The individual states that many of these funds are not benefiting Tweedy Blvd.

Having no one else come forward, Mayor Avalos closed the audience portion.

Ms. Hernandez assured community members that the funds are grants from the state and solely distributed to Tweedy Blvd on those three topics, as discussed in her presentation. She also wanted to remind the residents that the Tweedy Mile Advisory Board is given direction by state law on how and where the funds should be allocated. Due to the pandemic, the Tweedy Mile Advisory Board has implemented a website for all the merchants on Tweedy Blvd to use and rebrand their businesses Council Member Barron echoes Ms. Hernandez's message regarding the benefits of this specific funding and how implementing the website will help aid the business on Tweedy Blvd. Mr. Barron also wanted to note Mr.

Dominguez's comment on the business buildings on Tweedy Blvd. He explained the importance of having property owners take the initiative to be much more active and invested in the communities where they have their businesses. Mr. Barron explained that the road and street cleanup on Tweedy Blvd will start in 2024.

Arturo Cervantes, Director of Public Works, explained that there are two phrases to the Tweedy Mile project. One beginning this year and the second beginning in 2025.

Council Member Rios noted that street improvements are occurring throughout the city, such as the ones on Firestone Blvd, Garfield Ave, and Long Beach Blvd.

293
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 13, 2023 1 COMMERCIAL ASSESSMENT
msrmcrscosarn ViceMayorHurtadowantedtoclarifytheareainwhichtheprojectwould take place.

Ms. Hernandez clarified that the project would take place from Hunt Ave to Long Beach Blvd.

Mr. Hurtado noted Mr. Bash's concerns and invited Mr. Bash to have a further discussion on his concerns.

Mayor Avalos thanked Mr. Dominguez and Mr. Sandoval, stating their concerns. She mentioned that many of their concerns about the building's outer appearance could not be addressed because these buildings are privately owned. The city can also not purchase these buildings from the property owners and beautify them becarise then the city would have built- in affordable housing use. Nevertheless, she reassured the residents that solutions are coming in.

COMMENTS FROM THE

AUDIENCE (NON-AGENDA
ITEMS) Mario Dominguez requested that the Council take the initiative to listen and be more receptive to public concerns.

Daniel De Rosa sought council assistance on a protested payment from Universal Waste Systems. He states that, as a business owner, he should have been notified about the citation.

Sandy Rodriguez, a Board Member of the Kiwanis Club, announced the Back-to-School Supplies and Backpack Drive launch that will take place on July 29th. They will be collecting donations. Don't hesitate to contact Kiwanis Club if you have further questions or would like to donate.

Armando Velasqriez, President of the Kiwanis Club made a few aru'iouncements regarding Back-to-School Backpack and Supplies and the Clean Up event that will take place on Saturday, the 1 7th, on Hunt Ave and Firestone Blvd.

Yolanda Bellinger requested information on a vacant lot on the corner of Atlantic Ave and Hunt Ave. And lastly, she asked how, as residents, they can assist the homeless population.

Jose Sandoval is a fellow property owner and requested assistance on illegal dumping in front of his property. He has received a few letters from code enforcement. He also wanted to note the illegal parking in front of his property.

South Central Audit stresses the importance of protecting Street Vendor's rights.

294
REGULAR CITY COUNCIL MEETING MINUTES OF JTJNE 13, 2023

COMMENTS FROM THE

AUDIENCE (NON-AGENDA
ITEMS) Thomas Buckley agreed with the last speaker about protecting street vendors' rights.

Andrea Paulino disagreed with the two speakers and requested that fellow residents invest more time in educating themselves on city policies.

Victor Solorio, merchant business owner, and fellow resident. He wanted to echo the cornrnents on street vending rights. He also noted the difficulty that street vendors may have with city regulations. Lastly, he requested that the city create some form of a task force to address this topic.

Robert Montalvo states his disapproval of the current treatment of street vendors.

Ms. Glaze reports that she received an anonymous email. The individual is a fruit vendor in the city and wanted to share their disapproval of the amount of illegal street vending that occurred during the Tweedy Mile Fair.

Arturo Cervantes, Director of Public Works, addressed the concerns of trash hauler complaints and illegal dumping.

Darren Arakawa, Chief of Police explained that the area discussed where the illegal parking is taking place is not city property.

Kris Ryan, Director of Administrative Services addressed the complexity of the parking issue.

Mr. Cervantes also took the time to address resident Yolanda's comments on the vacant lot on Atlantic and Tweedy. He mentioned that the lot has been on sale for several years. Due to the pricing of the land, it has yet to be purchased. In terms of homelessness, the city is currently working with the neighboring city of Bell to shelter individuals needing assistance.

Mayor Avalos requested that information on all resources for homelessness should be on the city's website for all to have access to.

REPORTS AND COMMENTS
FROM CITY OFFICIALS Arturo Cervantes, Assistant City Manager/Director of Public Works took the time to invite all members of the public to visit the city's website under the Public Works page to review the five-year CAP Program that highlights the infrastructure improvements on Tweedy Boulevard and Firestone Boulevard.

295
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 13, 2023 REPORTS AND COMMF.NTS

FROM CITY OFFICIALS
CONT'D Steve Costley, Director of Parks & Recreation, announced the open classes and programs at the park. He encourages all residents to visit the Park this summer and to participate in the local classes they have available.

Vice Mayor Hurtado wanted to inqriire about the AYSL program for children interested in soccer.

Mr. Costley informed the Council that tlie public AYSL program was closed due to the pandemic and would open soon.

Council Member Davila asked if a lunch program was available for children at the park.

Mr. Costley stated that the Park does not have a lunch program for the children. However, LAUSD does provide student lunches at noon every day.

Vice Mayor Hurtado asked if it was possible to use the local high school's fields for park programs.

Mr. Costley informed the Council that the local high schools had opened their doors to allow park programs to operate from the schools.

Meredith Elguira, Director of Community Development, informed Council that she had heard back from the HCD State Housing Department.

Hoping they will give their review of the submittal next week.

Yodit Glaze, City Clerk, reported that the two receptionist positions had been filled on May 24.

Kris Ryan, Director of Administrative Services, informed the public and Council that the budget for the new fiscal year can be found on the city's website.

Jon Hamilton, Director of Human Resources, announced the open positions for the City of South Gate.

Darren Arakawa, Chief of Police, reported an update on the street fair that took place in early June. Over the three-day event, 26 arrests and 100 parking citations occurred. He thanked Lieutenant Arana, who served as the watch commander. He also reminded the Council and the residents of the National Night Out Event onAugust 2nd at the Civic Center and Family Day at the Park that will take place on November l 1th. He continued to thank Bell Gardens Police Department for their help during the street fair. He mentioned that the police department is currently fundraising for the Tnink a Tree Event and Police Navidad.

296
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 13, 2023

REPORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D Chris Jeffers, City Manager, reminded the cornrnunity that Metro has been holding update meetings at the West Santa Ana Branch. He also encouraged the public to review the budget on the city's website.

Council Member Davila reported that Gateway Cities has a new executive director. His name is Hector De La Torre. She also noted that she attended the Memorial Day Event, the Tweedy Mile Fair, and a few graduations in the city. She took the time to thank the Police Department and their efforts in keeping citizens safe during the fair and Tweedy Mile Association for hosting it. Lastly, she infornned the Council that she is now the Chairperson of the Metro Service Council.

Council Member Barron added to Mr. Costley's comment that free swimming lessons start June 12'h at the Park. He noted that he attended the Memorial Day event and thanked Jon Hamilton for his incredible speech.

Mr. Barron shared the Public Works Department water testing project and its importance for the city's residents. Lastly, he congratulated all the high school graduates.

Council Member Rios thanked the Police Department for their presence at the Tweedy Mile Fair. He also congratulated the graduates for their accomplishments. Mr. Rios attended a few graduations throughout the city.

He noted the successful turnout for the Men's Health Event at the Park.

Lastly, he wanted to promote an upcoming event that will be taking place on the ELAC campus here in South Gate for individuals wanting to further their education or that are simply seeking guidance in a career.

Vice Mayor Hurtado noted his attendance at the Memorial Day Event and thanked Jon Hamilton for his impressive speech. He also congratulated all graduates on their successes. He noted the success of the street fair and the saturation of police presence during the event. Lastly, he thanked all the individuals who participated in the meeting for their input.

Mayor Avalos noted her absence at the Memorial Day Event. She mentioned attending the Democratic Delegate Event, where she represented the City of South Gate. She commended the Police Department, Public Works Department, and the Tweedy Mile Association for putting on a successful fair for the city. She also attended the LA Sanitation meeting at the end of May along with the Eco Transit Meeting.

The number of covid cases has reduced. Lastly, she requested that Mr.

Cervantes give a status update on a press release of the Southeast Water Board Meeting.

Mr. Cervantes stated that he had yet to receive that information. But will notify Council with a memo when the press release is issued.

297
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 13, 2023

REPORTS AND COMMENTS

FROM CITY OFFICIALS
CONT'D Mayor Avalos continued by noting that she attended a few graduations, such as the KIPP Coraz6n Academy and South Gate High School. Many graduates were given scholarships to help them transition into higher education. She thanked all the individuals for their continuous support and activeness behind the scenes in giving scholarships to the recent graduates.

Ms. Davila noted the importance of incorporating parents in the meetings to help transition.

Mr. Barron echoed a similar comment and requested that moving forward more workshops for the graduating youth and parents should be prpvided.

Creating such programs will be resourceful for many families in the city.

Mayor Avalos agreed and reassured that more workshops, such as the one presented this year for the senior class, will continue to be implemented in the following years.

CONSENT CALENDAR Agenda Items 2, 3, 4, 5, 6, 7, 8, 9, 11, 12 and 13 were approved by motion of Council Member Rios and seconded by Mayor Avalos. Item 10 was pulled for a separate discussion.

ROLL CALL: Council Member Barron, yes; Council Member Davila, yes (recused on Item 6); Council Member Rios, yes; Vice Mayor Hurtado, yes (recused for Item 4); Mayor Avalos, yes.

MUNICIPALCODEADMIN The City Council unanimously waived the reading in full and adopted Ordinance No. 2023-03-CC entitled Ordinance of the City Council of the City of South Gate, California, repealing Chapter 6.42 (Smoking prohibited in all city-owned, city-operated, and city-controlled buildings and vehicles, and at each municipal park) in its entirety and adopting new Chapter 6.42 (Smoking Prohibited) and Sections 6.42.010 (Purpose),

6.42.020 (Definitions), 6.42.030 (Posting of signs required), 6.42.040 (Enforcement) and 6.42.050 (Other applicable laws) to the South Gate Municipal Code during Consent Calendar.
3 PERSONNEL BENEFITS/
RETIREMENT ADMIN The City Council unanimously waived the reading in full and adopted Ordinance No. 2023-02-CC entitled Ordinance of the City Council of the City of South Gate, California, authorizing an amendment to the contract between the City and the Board of Administration of the California Public Employees' Retirement System implementing Section 20516 (Employees Sharing Additional Cost) to provide employee cost sharing of 1% for local miscellaneous members in the South Gate Municipal Employees Association, South Gate Professional Mid-Management Association, and South Gate Division Management Association, and 1% for classic local

298
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 13, 2023 3 PERSONNEL BENEFITS/

RETIREMF,NT ADMIN
CONT'D police members in the South Gate Police Officers Association beginning Fiscal Year 2023-24 during Consent Calendar.
4 STREETS/SIDEWALKS/
LANDSCAPING The City Council made a finding and adopted Resolution No. 2023-38-CC entitled Resolution of the City Council of the City of South Gate, State of California, declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code during Consent Calendar.
5 STREETS/SmEWALKS/
LANDSCAPING The City Council unanimously adopted Resolution No. 2023-39-CC entitled Resolution of the City Council of the City of South Gate, California, adopting the Local Streets and Roads Funding Program Project List for Fiscal Year 2023/24 to program $650,000 in Senate Bill 1 fiinds for the Tweedy Mile Complete Streets, City Project No. 614-ST, $850,000 for the Citywide Residential Resurfacing Phase I, City Project No. 637- ST, $480,385 for the Citywide Residential Resurfacing Phase IV, City Project No. 699-ST, $225,000 for the Tweedy Mile Complete Streets Phase II, City Project No. 717-ST, and $100,000 for the Tweedy Mile Uncontrolled Crosswalks, Project No. 650-ST, in compliance with Senate Bill 1 requirements during Consent Calendar.

PARKING & TRAFFIC The City Council approved items A & B during Consent Calendar:
a. Amendment No. 2 to Contract No. 3500 with Iteris, Inc., for additional design services for the Tweedy Boulevard Signal Synchronization Project, LAMTA ID F7309, City Project No. 514- TRF, in an amount not-to-exceed $40,500; and
b. Authorized the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
7 WASTEWATER MGMT
The City Council unanimously approved items A & B during Consent Cglendar:
a. Agreement (Contract No. 2023-78-CC) with John L. Hunter and Associates, Inc., for management services for the Used Oil Recycling ("UOR") and Beverage Container Recycling ("BCR")

299
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 13, 2023 7 WASTEWATER MGMT
CONT'D Programs, for a three-year term, in the amount not-to-exceed $114,600; and
b. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.

PARKS The City Council unanimously approved items A, B & C during Consent Calendar:
a. Appropriated $120,000 from the Park Enhancement Fund to be added to the existing budget for the repair of the rubberized surfacing at the North Playground of South Gate Park; b. Purchase Order Agreement witli Dave Bang & Associates for $307,641.57 to remove the old, rubberized surfacing and replace it with new materials utilizing their California Multiple Award Schedule CMAS #4-22-12-1015 contract; and
C. Authorized the Director of Parks & Recreation to approve any contingencies or change orders up to $12,358.43.
9 PERSONNEL -
LABOR RELATIONS The City Council unanimously authorized the City Manager or his/she designee to sign and execute any "job arrangement letter" up to the maximum cap as authorized in the approved fiscal year budget under the Master Agreement with any of the temporary staffing agencies previously approved by City Council per fiscal year effective July 1, 2023, during Consent Calendar.
10 ADMINISTRATIV'E
REGULATION The City Council adopted the proposed updates to the City's Administrative Regulation 302 - Travel Policy by motion of Mayor Avalos and seconded by Council Member Hurtado.

ROLL CALL: Council Member Davila, yes; Council Member Barron, no; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes
Council Member Barron motioned to amend the travel policy to stipulate when travel is over 50 miles the reservation cannot be booked until the first day of the conference. The motion died due to lack of a second.

300
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 13, 2023 11 INVESTMENT ADMIN The City Council unanimorisly received and filed the Quarterly Investment Report for the quarter ended March 31, 2023, during Consent Calendar.
12 FINANCIAL MGMT The City Council unanimously adopted the City's Annual Statement of Investment Policy during Consent Calendar.
13 MINUIES The City Council unanimously approved items A, B, C, D, E and F during Consent Calendar:
a. The Special Meeting minutes of January 10, 2023 b. The Special Meeting minutes of February 28, 2023 C. The Special Meeting minutes of March 14, 2023
d. The Regular Meeting minutes of March 14, 2023
e. The Special Meeting minutes of March 28, 2023
f. The Special Meeting minutes of April 11, 2023
14 PARKS The City Council received and filed a report by the Nature for All and the Conservation Corp of Long Beach on the River Ranger Program and other activities 011 the LA River by motion of Vice Mayor Hurtado and seconded by Mayor Avalos.

ROLL CALL: Council Member Davila, yes; Council Member Barron, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
5-minute recess
15 CITY COUNCIL The City Council considered options presented by staff that would permit video streaming of City Council meetings and provide further direction on the next steps.

301
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 13, 2023 15 CITY COUNCIL CONT'D Kris Ryan presented the Video Cameras and Streaming Options presentation to the Council. He elaborated on tlie existing setup for council meetings and continued how there are currently three potential options for updating tlie setup.

Option 1:

Option l consists of a Camera System. This specific option is a stand- alone camera system containing static video recording. Mr. Ryan noted tliat this option worild be the most affordable.

Option 2:

Option 2 consists of a Multi-Camera System. This option will reqriire the city to invest in equipment and additional software. However, it can provide live-stream footage and an interactive approacl"i to the Corincil, such as tlie ability to record roll calls, motions, and real-time votes.

Option 3:

Option 3 consists of an Outsorirce Video Production. This specific option will consist of several accessibility features and will be nin by a third- party company that will handle recording, producing, and uploading footage to Granicus. This program will also provide remote live operators during all meetings.

Mr. Ryan reassured the coruicil and cornmru'ffty of tl'ie specific pricing of Option 2 and Option 3 will vary and affiri'ned numbers will be presented when contracts are instated.

Corincil Member Davila motioned to approve Option 3 and seconded by Mayor Avalos.

ROLL CALL: Council Member Barron, yes; Corincil Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
16 WARRANTS The City Council unanimously approved the Warrant Register for June 13, 2023, approved by motion of Council Member Rios and seconded by Council Member Davila.

Total of Checks:

Less: Voids
Less: Employee Payroll Deductions
Grand Total:
$3,219,907.88
$ (3,694.90)
$ (375,642.81)
$2,840,570.17
Cancellations: 94721, 95055, 95470, 95548, 96740, 96877, 96971, 97275, 97303, 97551, 97952, 98312, 98313, 98314, 98975, 99057, 100251, 101298, 101344

302
REGULAR CITY COUNCIL MEETING MINUTES OF JUNE 13, 2023 ADJOURNMENT Mayor Avalos unanimously adjourned the meeting in memory of Ramon Mireles, Mayor Avalos' relative at 10:50 p.m. and seconded by Council Member Barron.

PASSED and APPROVED this day of 2023.

ATTEST:

Maria del Pilar Avalos, Mayor Yodit Glaze, City Clerk

303

CITY OF SOUTH GATE

SPECIAL CITY COUNCIL MEETING

MINUTES
TUESDAY, JUNE 20, 2023
CALL TO ORDER Gil Hurtado, Vice Mayor called a Special City Council Meeting to order at 4:31 p.m.

ROLL CALL Yodit Glaze, City Clerk
PRESENT Vice Mayor Gil Hurtado, Council Member Joshua Barron, Council Member Maria Davila, and Council Member Al Rios; City Treasurer Jose De La Paz, City Manager Chris Jeffers, CityAttorney Raul F. Salina LATE Mayor Maria del Pilar Avalos
CLOSF,D SESSION The Council Members recessed into Closed Session at 4:32 p.m. and reconvened at 5:36 p.m. with all Members of Council present. City Attorney Salinas reported the following:

1. CONSIDER THE EVALUATION OF PERFORMANCE OF A

PUBLIC EMPLOYEE
Pursuant to Government Code Section 54957(b)(1)
a. City Manager
On Item 1(a) a presentation was made by the City Manager and City Attorney and upon completion of tliat presentation there was no reportable action taken.

ADJOURNMENT Council Member Davila adjourned the meeting at 5:39 p.m. and seconded by Vice Mayor Hurtado.

PASSED and APPROVED this day of 2023.

ATTEST:

Maria del Pilar Avalos, Mayor Yodit Glaze, City Clerk 304
Item No. 11
CITYMANASER'SOFflCE
JUL 03 2023
tour,4m Ciffl of South Gate

CITY COUNCIL
AGENJDA JBanLL
For the Regular Meeting of July 11, 2023
Originating Department: Public Works
SUBJECT: CONSIDERATION OF ALTERNATIVE N0. 2 RATE LEVEL Al)JUSTMENT FROM THE SEWER RATE STUDY REPORT AND AGREEMENT WITH NBS FINANCIAL GROUP FOR SUPPORT SERVICES FOR PROP 218

PROCESS
PURPOSE: This item was continued from the June 27, 2023 meeting. To select an alternative from the Sewer Rate Study to propose changes to the Sewer Rate Structure and undertake the required Proposition 218 process. An agreement with NBS Financial Group is recommended to provide support services for the Prop 218 process and public outreach.

RECOMMENDED ACTIONS: The City Council will consider:
a. Receiving and filing the Sewer Rate Study Report; b. Selecting Alternative No. 2 of the Sewer Rate Study for the proposed sewer rate structure changes and directing staff to initiate the Proposition 218 process; c. Approving an Agreement with NBS Financial Group (NBS) in an amount not to exceed $32,500 to conduct the required Proposition 218 process, including educational material development; and
d. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.

FISCAL IMPACT: There is no fiscal impact to the General Fund. The costs associated with Proposition 218 process, including the proposed agreement with NBS is in the amount of $32,500 which will be funded with Sewer Funds budgeted in the Fiscal Year 2023/24 0perating Budget.

The sewer operations are classified as an Enterprise Fund, which usually requires such business operations to be fully supported by charges to customers of the service. Currently, the rate structure for the Sewer Fund generates approximately $1.17 million, annually. The total costs for the Sewer Fund, annually, are about $2 million, with other fiinds (including the General Fund) subsidizing those costs. In addition, the current rate structure does not allow for the funding of major capital improvement projects which would fall upon the General Fund to provide funding.

Revenue for the Sewer Fund is generated by a sanitary sewer service charge that appears on the monthly utility bills. The existing sewer rate is currently $0.35 per hundred cubic feet based on 1 305
70% of the total water consumed, which generates an annual revenue of approximately $1.17 million.

ANALYSIS: The Sewer Fund has been operating in an annual deficit which is subsidized by the General Fund. For the Fiscal Year 2021/22, the Sewer Fund received approximately $768,000 in subsidy from both the General Fund and Water Funds to cover expenses. Over the next five years, the fund balance deficit is expected to increase to approximately $2.08 million based on the current rates. The 5-Year Financial Forecast for the Sewer Fund, as currently structured, is summarized in Table 4 at the end of this report.

A Sewer Rate Study was prepared to assess the Sewer Fund and identify three feasible alternatives for changing the sewer rate structure and increasing the sewer rate to eliminate the deficit and General Fund subsidy. On March 28, 2023, the City Council was presented with the three altetanatives. Based on input, there was consensus that it was necessary to :further consider proceeding with the proposed sewer rate structure changes and with Alternative No. 2.

Each alternative proposes to increase rates as well as change the billing structure. The current billing structure is based on a variable rate that consists of a set sewer rate ($0.35) for all property types multiplied by the customer's water usage (Sewer Bill = Sewer Rate x Water Usage). The less water used, the lower the sewer bill is for a customer. The current rate was established in 2010 and has not been adjusted since that time.

The recommended proposed rate structure includes a fixed rate plus variable rate [Sewer Bill = Fixed Rate + (Sewer Rate x Water Usage)]. As proposed, the continuation of the variable rate allows residents to control their bill based on actual usage. The fixed rate provides revenue needed for the City's fixed operating cost which remains the same regardless of water usage.

Staff is recommending selecting Alternative No. 2, shown on Table 2 below. Alternative No. 2 proposes a rate increase of 100% in Fiscal Year 2022/23, and a 10%, 10%, 5% and 2% rate increase in Years 2, 3, 4 and 5, respectively. A typical residential property monthly bill would increase from $3.50 to $6.49 in the first fiscal year and then up to $8.58 over a 5- year period. While this alternative provides the largest rate increase in the first year, it results in the lowest overall rate increase to $8.58 over the 5-Year period as compared to $10.08 and $8.61 for Alternatives Nos. l and 3 shown on Tables 2 and 3, respectively at the end of this report. The impact of the rate increase to commercial properties would depend on their water consumption.

Alternative No. 2 (Table 2)
Classification
Existing
Sewer
Rate
Proposed Sewer Rate Increases and Rates
FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
100% 10% 10% 5% 2%
Single Family Residential Properties (Fixed + Variable Usagi=) Fixed $3.29 $3.62 $3.99 $4.19 $4.28
Variable $0.35 $0.32 $0.36 $0.40 $0.42 $0.43
Sample Billing* $3.50 $6.49 $7.22 $7.99 $8.35 i $8i58
2 306
Non-Single Family Residential Properties (Variatile Usage) Multifamily Residential $0.35 $0.74 $0.82 $0.91 $0.96 $0.98 Commercial $0.35 $0.74 $0.82 $0.91 $0.96 $0.98
Industrial $0.35 $0.83 $0.92 $1.02 $1.08 $1.11
Other $0.35 $0.83 $0.92 $1.02 $1.08 $1.11
The City conducted a brief rate comparison with eight cities which include the cities of Long Beach, Norwalk, Lynwood, Whittier, and other cities in LA County. The City's current sewer rate was the lowest. Further, with the recommended Alternative No. 2, the proposed sewer rate increase will result in the City's rates still being the lowest at the beginning of implementation.

At the end of five years of rate increases, the City's sewer rate would be the third lowest of the cities surveyed, even presuming that no other surveyed city would raise their rates over the next five years, which is unlikely.

In summary, the sewer rate study identifies an estimated deficit in the Sewer Fund starting at $1.02 million this fiscal year and increasing to $2.08 million in Fiscal Year 2026/27. Due to the deficit, the City does not have sufficient Sewer Funds for priority needs such as for a reserve fund, fully funding operations and funding capital projects. The study presented three alternatives to restructure and increase the sewer rate. The general consensus was that the City should consider proceeding with a proposal to change and increase the sewer rate structure. The City Council directed the City Manager to begin finalizing the sewer rate study and to further consider initiating the Prop 218 process to change the sewer rate structure and increase rates.

Proposition 218
At this time, the City Council is not being requested to approve changing the sewer rate structure and adjusting rates. Staff is recommending that the City Council take action to proceed with the proposal for changes to the sewer rate structure through the Proposition 218 process. The process includes Selecting Alternative No. 2 of the Sewer Rate Study for the proposed changes to the sewer rate structure and rate adjustments; awarding an agreement for consultant services; and receiving and filing the Sewer Rate Study Report.

Implementing a rate adjustment requires approval through the Proposition 218 process. In order to increase the sewer fee rate, the City must engage in a process mandated by the California State Constitution. In 1996 voters adopted Proposition 218, which added Articles XIII C and XIII D to the State Constitution. Those new Articles say that most property- related fees constitute taxes, which may not be created or increased without certain public approvals. Although sewer fees fiind a critical health service, sewer fees cannot be raised if a majority of the property owners served by the sewer system object. In order for a local government to increase a sewer fee, it must follow these procedures established by Proposition 218:

1. A public hearing before the City Council must be scheduled. At least 45 days prior to the public hearing, the City must mail a notice to the record owner of each parcel of real property served by the sewer system and affected by the proposed fee increase.

The notice must speci'ty the proposed fee increase, the total amount chargeable to all of the parcels, the amount chargeable to the owner's particular parcel, the duration of the fee increase, the reason for the fee increase, the basis upon which the amount of 3 307
the proposed fee increase was calculated, and the time, date and location of the public hearing on the proposed fee increase. The notice must also contain a ballot on which the property owner may indicate his or her name, identify the owner's parcel, and indicate the owner's support or opposition to the proposed fee increase. The notice must include, in a conspicuous place, a summary of the procedures applicable to the completion, return, and tabulation of the ballots, including a disclosure statement that the existence of a majority protest will result in the fee increase not being imposed.

2. At the Public Hearing, the City Council shall consider all protests against the proposed fee increase and tabulate the ballots. The City may not impose the fee increase if there is a majority protest. A majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the fee increase exceed the ballots submitted in favor of the fee increase. In tabulating the ballots, the ballots shall be weighted according to the proportional financial obligation of the affected property.

3. If a majority protest does not exist, the legislative body may then approve and adopt the rate increase by resolution. It is important to note that only ballots/statements cast by the property owner or legal representative are valid.

To proceed with the proposed rate structure changes, staff will need consultant services. The City Manager's Office received two proposals to provide assistance to comply with the Proposition 218 process including the required community outreach.

Consultant ' Fee Proposal
Harris and Associates $16,000
NBS Financial Group $32,500
A selection committee was assembled to interview and rank the consultants, which included the Administrative Services Director and the ASsistant City Manager/Director of Public Works.

Interviews were conducted on May 24'b to allow each firm to present their proposed methodology for community outreach and engagement and present their knowledge of compliance requirements. While both firms are able to guide and consult the City on Prop 218 compliance, NBS was ranked higher for their community engagement.

NBS's and Harris' proposals varied noticeably with NBS offering Prop 218 support services and an extensive public outreach program. Harris' proposal mainly includes Prop 218 support services and minimal outreach, thus, the difference in fees. It is recommended to proceed with NBS since the outreach services will be essential to educate residents of the need for a rate increase. NBS proposes to use its proprietary software CivicMic to engage and infornn the community regarding the proposed increase. Additionally, NBS proposes to have multilingual workshops to address any residents and business concerns.

Based on the legal requirements under the state constitution, should the City Council decide to move forward with seeking approval of the sewer rate adjustment, we would likely be asking the City Council to approve the Resolution of Intent in July which would set the Public Hearing in 4 308
September.

BACKGROUND: The City owns and operates a municipal sanitary sewer system which provides services to properties citywide. The sewer system is comprised of nearly 120 miles of sewer mainlines, 19,500 sewer lateral services and 2,400 manholes. The Public Works Department is responsible for the management of the sewer system. The maintenance and operation generally requires daily staffing, equipment, vehicles and contract services.

The sewer system is managed in accordance with the 2006 state requirements which are outlined in the State Water Resources Control Board Order No. 2006-0003-DWQ titled Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (State Order). The State Order standardizes the requirements to facilitate proper :[unding and management of sanitai'y sewer systems, by requiring a system-specific Sewer System Management Plan (SSMP). SSMPs must include provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management and cost benefit analysis. hi Section 9 of "D. Provision," the State Order stipulates "The Enrollee shall allocate adequate resources for the operation, maintenance, and repair of its sanitary sewer system, by establishing a proper rate stnicture, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures."
The condition of the sewer system was evaluated in the 2019 Sewer Master Plan (Master Plan).

The Master Plan is a comprehensive capital needs assessment of the sanitary sewer system. The plan identified several priority projects such as repairs to prevent sewage spills. It identified $3.5 Million in funds needed to repair and upgrade the existing sewer system, which are now estimated at over $4 Million. However, the City has received ARPA funds of which $600,000 are programmed for sewer improvements in FY 2022/23. It is the intent of staff to allocate more ARPA :[unds toward sewer projects over the next 18-months if they can be designed and bid with the timelines stipulated in the federal regulations. Initial estimates are between $1.5 Million to $2.0 Million. Using these funds is assisting in lowering the rate increase needed to ensure the sewer infrastructure remains intact.

The City established the sewer enterprise fund to address costs due to the maintenance and improvement of the sewer system. Since 1965 the City has collected fees from residents based on water consumption to contribute to the maintenance and operation of the City's sewer system.

The City is required to provide the current sewer system service and maintain its continued operation throughout the City. The sewer fund obtains its revenue based on a $0.35 charge per 100 cubic feet of water or 748 gallons used by residents, businesses and industry. The last modification to the City's rate was conducted in 2010.

There are three alternative scenarios in the Sewer Rate Study. Each alternative proposes to increase rates as well as change the billing structure. The current billing structure is a flat sewer rate to all property types based on the usage of water (Variable Rate). The proposed rate structure includes a Fixed Rate plus Variable Rate. The Variable Rate proposed allows for residents to control their bill based on actual usage. The Fixed Rate provides revenue needed for the City's fixed operating cost which remain the same regardless of water usage. The proposed billing structure allows for the variable rate charged to be less while still securing an equitable contribution to the Sewer Fund to fully fund the City's needs. 5 309
The rate increase is proposed to meet the needs of the sewer program over the next five years.

The rates would provide for eliminating the projected operations and maintenance deficits previously shown in the 5-year projection.

The three alternatives are summarized in Tables 1, 2 and 3. It should be noted that the impact on all users will vary depending on their water consumption but single-family households will also have a fixed fee.

Alternative No. l (Table l)
Classification
Extsting
Sewer Rate
Proposed Sewer Rate Increases and Rates
FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
50% 30% 30% 10% 8%
Single Family Residential Properties (Fi:ied + Variable Usage) Fixed $2.47 $3.22 $4.19 $4.61 $4.98
Variable $0.35 $0.24 $0.32 $0.42 $0.47 $0.51
Sample Billing* $3.50 $4.87 $6.42 $8.39 $9.31 $10.08
Non-Single Family Residential Properties (Variable Usage) Mriltifamily Residential $0.35 $0.55 $0.72 $0.94 $1 .04 $1.13 Commercial $0.35 $0.55 $0.72 $0.94 $1 .04 $1.04
Industrial $0.35 $0.62 $0.81 $1.06 $1.17 $1.27
Other $0.35 $0.62 $0.81 $1.06 $1.17 $1.27
Alternative No. 2 (Table 2)
Classification
Existing
Sewer
Rate
Proposed Sewer Rate Increases and Rates
FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
100% 10% 10% 5% 2%
Single Family Residential Properties (Fixed + Variable Usagi=) Fixed $3.29 $3.62 $3.99 $4.19 $4.28
Variable $0.35 $0.32 $0.36 $0.40 $0.42 $0.43
Sample Billing* $3.50 $6.49 $7.22 $7.99 $8.35 i $s.58
Non-Single Family Residential Properties (Variable Usage) Multifamily Residential $0.35 $0.74 $0.82 $0.91 $0.96 $0.98 Commercial $0.35 $0.74 $0.82 $0.91 $0.96 $0.98
Industrial $0.35 $0.83 $0.92 $1.02 $1.08 $1.11
Otlier $0.35 $0.83 $0.92 $1.02 $1.08 $1.11
Alternative No. 3 (Table 3)
Classification
Existing
Sewer Rate
Proposed Sewer Rate Increa.ses and Rates
FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
75 % 30% 10% 2% 2%
Single Family Residential Properties (Fixei'l + Variable Usage) Fixed $2.88 $3.75 $4.13 $4.22 $4.31
Variable $0.35 $0.28 $0.37 $0.41 $0.42 $0.43
Sample Billing* $3.50 $5.68 $7.45 $8.23 $8.60 i $s.61
Non-Single Family Residential Properties (Variable Usage) MultifamilyResidential i $0.35 i $0.64 i $0.84 i $0.93 i $0.95 i $0.97 6 310
Commercial $0.35 $0.64 $0.84 $0.93 $0.95 $0.97
Industrial $0.35 $0.72 $0.94 $1.04 $1.07 $1.10
Otl'ier $0.35 $0.72 $0.94 $1.04 $1.07 $1.10
* Billing assumes 10 HCF (Hundred Cubic Feet) which is an average for single family residence in South Gate. 5-Year Financial Forecast for Sewer Fund Without Rate Increases (Table 4) I FY2021/22 I FY2022/23 I FY2023/24 I FY2024/25 I FY2025/26 I FY2026/27 Ann-ial Revenue
Existing Rate Revemie $1,171,006 $1,171,006 $1,171,006 $1,171,006 $1,171,006 $1,171,006 Other Revemie $14,925 $14,954 $14,983 $15,012 $15,042 $15,073 Total Revenue $1,185,931 $1,185,960 $1,185,989 $1,186,018 $1,186,048 $1,186,079 Annua- Expenditures
Employee Services $413,126 $492,936 $510,723 $529,192 $548,374 $568,296 Supplies and Services $790,590 $781,858 $821,009 $862,124 $888,086 $914,838 Debt $0 $337,779 $337,808 $713,969 $713,938 $714,096
Vehicle Replacement $200,000 $41,200 $98,133 $661,100 $67 4,958 $520,366 Depreciation Expense* $550,000 $550,000 $550,000 $550,000 $550,000 $550,000 Capital Outlay
Funding not available for planned capital pro3ects, emergency projects or funding reserves.Reserves TotalExpenditures l $1,953,716 l $2,203,773 l $2,317,673 l $3,316,385 l $3,375,356 l $3,267,596 Projected Deficit l ($767,785) l ($1,017813) l ($1,131,684) l ($2,130,367) l ($2,189,308) l ($2,081,517) *Depreciation eXpenSeS is an accorint process to identify the appropriate funding to be set aside for reinvestment in the capital infrastructure to ensure it maintains its full usefulness.

ATTACHMENTS: A. Proposed Agreement with NBS Financial Group.

B. NBS Financial Group Proposal
C. Harris Proposal
D. Final Sewer Rate Study
E. Sewer Study Presentation
IB:lc
311

ATT ACHMENT A

AGREEMENT FOR PROFESSIONAL SERVICES FOR COMMUNITY
OUTREACH AND PROPOSITION 218 CONSULTING SERVICES

BETWEEN THE CITY OF SOUTH GATE AND NBS GOVERNMENT

FINANCE GROUP
This Agreement for Professional Services for Community Outreach and Proposition 218 Consulting Services ("Agreement") is made and entered into on July 11, 2023, by and between the City of South Gate, a municipal corporation ("City"), and NBS Government Finance Group dba NBS, a Califoi'nia corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECITALS
WHEREAS, City desires to retain a qualified provider for certain services relating to community outreach and consulting services to comply with Proposition 218 as it relates to sewer rate increases;
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Thirty-Two Thousand Five Hundred Dollars ($32,500) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the City Manager or his/her designee.

2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) 5116863.1-L235.0 (Form Rev. 9/8/21)
312
Agreement for Professional Services
NBS
Page2ofl0
days ofreceipt ofthe invoice.

2.3 No payment made hereunder by City to Consultant, other than the final payi'nent, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.

3. TERM OF AGREEMENT. This Agreement is effective y of July 1, 2023, and will remain in effect for a' period of one year from said date or until project completion, unless otherwise expressly extended and agtaeed to by both Parties in writing, or terminated by either Party as provided herein.

4. CITY AGENT. The Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Congultant under d'iis Agreement, Consultant fi.irther represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term ofthis Agreement.

5.I Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate t's Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such terinination and specifying the effective date thereof, In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is teinated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no e'vent shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement,

6.2 Termination for Cause.

6.2.I City may, by written notice to Consultant, terminate the whole or any part of t's Agreetnent in any of the following citcumstarices:
313
Agreement forProfessional Services
NBS
Page3ofl0
a. If Consultant fails to perfornn the services required by this Agreeinent within the time specified herein or any authorized extension thereof: or b, If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agteement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure,

6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6,2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

6.2.3 If this Agreement is teated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar dommentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed, :[n ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1, above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimmation.

6.4.1 Consultant shall not disctiminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (includitig gender expression), color, religion, ancestry, sexual orientation, national origiti, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are, /O
314
Agreement forProfessional Serices
NBS
Page4ofl0
employed, and that employees are treated during employment without regard to their race, color, religion, ancestty, sex, national origin, disability, or age.

Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perfonn services under this Agreement, are free from such discrimination, Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship,

6.4.2 The provisions of Subsection 6,4,1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of dete=ng compliance with the equal employment opportunity and non- discrimination proyisions of this Section, and all applicable provisions of Executive Order No, 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submt to City, certificates indicating compliance with the following minitnum insurance requirements no less than one (l) day prior to beginning of performance under this Agreement:
6,5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for theirrespective employees,
6,5.2 Comprehensive general and automobile liability insurmice protecting Consultant in amounts not less than $1,000,000 for personal injury to any otxe person, $1,000,000 for injuries arising out of one occurrence, and $500,000 forproperty damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financiaIly responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers and employees. c, Specify its acts as pary insurance.
d. Coritain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon 315
Agreement for Professional Services
NBS

thirty (30) days prior written notice to City of such cancellation or material chatige."
e. Cover the operations of Consultant pursuant to the tenns of this Agreement,

6.6 Tnrlemnific'gtinn. ('.onsultant agrees to indemnify, defend and hold hatmless City and/or any other City agency, including other employees, officers and representatives, for/ftom any atd all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant,

6.7 Compliance with Applicable Law. Consultm'it and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles.

6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be constnied, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.

6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Conmltant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are iri any manner employees of City, it being distinctiy understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.

6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPBRS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee mid/or employer contt'butions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions wbich would otherwise be the responsibility of City,

6.8.3 Business License Required. According to Title 2.08.40 of the South Gate 316
Agreement for Professional Services
NBS

Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated w'th the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.

6.9 Consultant's Personnel.

6.9.1 All services required under the Agreement will be perfomed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, petmts and licenses required by State and local Law to perform such services, including, without limtation, a City of South Gate business license as required by the South Gate Municipal Code,

6.9.2 Consultant shan be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonableperformance standards established by City,

6.9.3 Consultant shall be responsible for payment of an employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security,

6.9.4 Consultant shall indemnify and hold harmless City and ali other related entities, officers, employees and representatives from any liability, damages, claiins, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.

6.10 Copyright. No repotts, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.

6.11 Legal Construction.

6.11.1 This Agreement is made and entered into in the State of Califoiia and shall in all respects be interpreted, enforced, and govenned under the laws of the State of California without regard to conflict of Law principles,

6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of constnuction that a document is to be construed against the drafting party shall not be applicable to this Agreement. 317
Agreement for Professional Services
NBS

6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or constuction.

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deeined to refer to and include the feminine and neuter, and the singular shall referto and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute m agreement which shall be binding upon all Parties hereto,

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services, Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check, However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub- consultants and agents.

6.14 Corrections. In additioi to the above inrlhmni&micin ribligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.

6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such ffles 'upon tertnination of this Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of tlie length of time for which such failure continries, shall not constitute a waiver of such Party's right to demarid compliatice by such other Party in the future. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach, No express written waiver of a specified default or breach shall affect any other default or breach, or cover any otherperiod of time, other than any default or breacb and/or period 318
Agreement for Professional Services
NBS

of time specified. All of the remedies peri'nitted or available to a Party under tl'iis Agreement, or at law or in eqriity, sliall be cumulative and alternative, and invocation of any such rigl'it or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.17 Mitigation of Damages. In all sudt situations arising out of this Agreement, tlie Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.

6.18 Severability. If any provision in tliis Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brouglit by any Party liereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attomeys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confinnation of deliveiy and depositing said riotice in tl'ie United States mail, postage prepaid, and addressed as follows:

TO CITY:

City of South Gate
Arturo Cervantes, P.E.

Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: acervantes@,sogate.org
TEL. (323) 563-9500
WITH COURTESY COPY TO:

City Clerk's Office
Yodit Glaze
City Clerk
8650 California Avenue
South Gate, CA 90280
Email: yzlaze(24sogate.org
TEL: (323) 563-9510
/5 319
Agreement for Professional Sei'vices
NBS

TO CONSULTANT:

Danielle Wood
NBS
32605 Temecula Pkwy Suite 100
Temecula, CA 92592
[email protected]
(800) 676-7516

6.22 Warranty of Authorized Signatories. Each of tbe signatories hereto warrants and represents that he or she is competent and autl'ioiized to enter into this Agreement on behalf of tl'ie Party for wliom he or she purports to sign.

6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or tlie clause at issue.

7. EFFECTIVE DATE. The effective date of this Agreement is July 1, 2023, and will remain in effect through and until project completion, unless otherwise terininated in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally.]
320
Agreement for Professional Services
NBS

IN WITNESS WHEREOF, tlie Parties hereto have caused this Agreement to be executed and attested by tlieir respective officers tlieretmto duly autliorized.

CITY OF SOUTH GATE:

BY:

Maiia del Pilar Avalos, Mayor
Dated:

ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

B)r: og4\a'Y
Raul F. Salinas, City Attorney
NBS
By:

Michael Rentner, President
Dated:
321
t!JNBS-
32605 Teniecula Parkiivay Suite l(10
Temecula, CA 92592
Toll free 800 676 7516
I Attachment B ! '-
www.nbsgov.com
April 24, 2023
Chris Jeffers
City Manager
City of South Gate
1232 Washington Street
South Gate, CA 94515
Submitted electronically via [email protected]
RE: Outreach and 218 Services for a Sewer Fee Increase Dear Chris,
NBS is committed to providing comprehensive outreach services to the City of South Gate (the "City") for the proposed sewer fee increase and the Proposition 218 process. Our experience working with numerous agencies has equipped us with a unique understanding of local government and the importance of building trust through effective community engagement.

Outlined below are our qualifications, proposed scope, project team, and fees for these outreach and 218 efforts. By implementing this comprehensive outreach strategy, NBS aims to facilitate a transparent, compliant, and inclusive process that addresses the unique needs and demographics ofthe community.

Through our efforts, we will ensure that all community members have equal access to information and opportunities to participate in the decision-making process related to the proposed sewer fee increase and the Proposition 218 process.

We look forward to working with the City of South Gate to effectively engage the community and address their concerns throughout this important process. Thank you for considering NBS' qualifications for these services. Please feel free to reach out to me at any time with questions about our proposal or to move forward with a professional services agreement.

Sincerely,
Danielle Wood
Director
helping communities fund tomorrow since 1996
ff 322

COMPANY OVERVIEW
AT-A-GLANCE: HELPING COMMUNITIES FUND TOMORROW
Business
IOD% NBS iS a 100%
E('),UP employee-ownedS-Corporation
9a"zB:oHsEArDeQmUAecRTuEiaRsphy1 SuitelOOTemecula. CA 92592

SAN FRANCISCO REGIONAL OFFICE
870 Market Street l Suite 1223
San Francisco, CA 94102
g CONTACT
@g, Danielle Wood l [email protected]

LEGAL NAME
Finance Group
DBA
NBS
er'lp 'J i"-
Michael Rentner, President
Since 1996, NBS has supported
municipalities with outreach, public
engagement and the implementation
and ongoing administration of local
funding tools.

While the firm originally focused on the
formation and administration of special
assessments and taxes, we have evolved
with our clients' needs and now provide a
full range of consulting services We focus
on public engagement, collaborative
governance, utility rate programs, cost
allocation plans, cost recovery, and legally
justified fee design Across all practice
areas, we have worked with more than
500 public agencies to date, including
cities, counties, school districts, utilities,
and special districts
CivicMic
A podium for the people.

As communication is paramount, the NBS team developed the CivicMic platform, which focuses on providing collaborative governance services includin(3 outreach, public engagement, and adaptive management, bringing citizen voices into the governance process. Through our customized approach, we engage residents of diverse backgrounds for unique perspectives using social media and other collaborative activities.

O%8§' CityofSouthGateOutreachServices

323

SCOPE OF SERVICES
The following describes the proposed Work Plan for completion of this Scope of Services:

INITIAI RESEARCH - KICK-OFF MEETING, PROJECT SCHEDULE NBS will:

We will meet with City staff, legal counsel, and other interested parties to:
* Establish lines of communication.
s Clarify specific project goals and criteria.
* Resolve any special circumstances regarding the engagement process. n Develop an engagement schedule for effective interaction with all involved parties.

STRATEGIC MESSAGING SUPPORT
NBS will:
* IriterviewCitystaffandstakeholderstodeterminekeyta!kingpointsanddevelopafocusedand compelling message.
# Define your audience, agree on methods for communicatinB about the topic, outline expectations, and determine the best way for City staff to connect with your rate payers. # Enable City staff, elected officials, and stakeholders to approach the topic with a united message by attending one study session to discuss messaging.

MULTILINGU AL FACTSHEET
NBS will work with City staff to create a multilingual factsheet (in up to two different languages including English and Spanish), decide on layout and content, focusing on the benefits and timeline of the proposed sewer fee increase, as well as future engagement opportunities for the community.

The multilingual factsheet will:
* Focusoneducatingthecommunityontheneedfortheupdatedrates,andhistoryofexistingrates and infrastructure.
a BeusedtoencouraBepeopletojoincivicmic.comtousetheratecalculatororviewtheirupdated rates.
a Emphasize the availability of bilingual information to ensure that all community members have equal access to important information.

COMMUNITY MEETINGS
a. Initial Community Meeting
NBS will:
s Hostoneonlinemeetingtoallowcommunitymembersanopportunitytolearnaboutthe proposed sewer fee increase and the Proposition 218 process. * Lead the meeting with objectives created with the City before the meeting. (:)j%l88- CityofSouthGateOutreachServices Page 3
20 324
s Develop future action items and subsequent discussion topics based on feedback received. b. Subsequent Community Workshop
NBS will:
# Host one in-person workshop to allow community members to discuss items of importance and build a sense of community.
* Create and post community meeting notices on various outlets. * Lead meetings with objectives created with the City before the meetings. s Create English and Spanish audio and visual content for the workshop. # Design the workshop layout and talking points.
* Develop action items based on feedback received at community meetings.

WEBPAGE CREATION - CMCMIC.COM
NBS will:
a Develop and deploy content to a dedicated webpage. * Include a rate calcuiator.
n Post information on background for proposed increased rates, history of use of current funds available to the City, calendar of anticipated events, legislative updates, meeting announcements, and recorded meetings.

EMAIL CAMPAIGN - EST ABLISHMENT OF AN EMAIL LIST
Using the current rate payer email and the CivicMic platform, NBS will:
* Establish an email contact list for participants in this engagement. * SendcontentpostedtotheCivicMicwebsitedirectlytoallemaillistparticipants. * Share ways to sign up for CivicMic.com on meeting announcement postcards and at community meetings.

PROPOSITION 218 PUBLIC NOTICING
NBS will create a mailing list using the most recent County Assessor secured roll data available, combining that with the City's customer database. Duplicates will be removed to create a comprehensive mailing list.

NBS will also draft the Notice to property owners subject to the proposed Fee. Final form ofthe Notice will be reviewed and approved by legal counsel and City staff.

NBS will work with City staff to answer any questions that come up and @uide you through the adoption process. The key technical tasks will be to prepare a draft and final Prop 218 Notice and provide the proposedratetablesincludedinthenotices. NBSwillworkwithCitystafftoreviewthedraftandfinal notice prior to public release. The City should have legal counsel review all notices for legal compliance with the provisions of Prop 218, such as wording related to pass-throuBhs.

NBS will also develop and design a detailed fact sheet to be mailed to community members. The fact sheet will include historical information that will help educate the community on the current project needs. The fact sheet will be translated into up to two languages based on community census data.

M88 CityofSouthGateOutreachServices