SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, August 22, 2023 at
6:30 p.m.
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID: 848 7170 1244
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TO ADDRESS THE CITY COUNCIL PRESS *9 TO RAISE YOUR
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Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Maria del Pilar Avalos, Mayor
INVOCATION:
Ernesto Trejo, South Gate Church of Christ
PLEDGE OF ALLEGIANCE:
Yodit Glaze, City Clerk
ROLL CALL:
Yodit Glaze, City Clerk
City Officials
MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze
VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz
COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Al Rios
CITY ATTORNEY
Raul F. Salinas
1 Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.
Proclamations, Certificates, Introductions And Ceremonial Actions Public Hearings
1. Substantial Amendment No. 6 to FY2019-2020 Annual Action Plan and Substantial Amendment No. 2 to FY2022- 023 Annual Action Plan for the CDBG Fund
Following the conclusion of the Public Hearing, the City Council will consider: (CD) a. Adopting a
Resolution
approving Substantial Amendment No. 6 to the Fiscal Year 2019-2020 Annual Action Plan allocating Community Development Block Grant Coronavirus ("CDBG-CV3") funds to provide additional COVID-19 related programs and services in accordance with the U.S. Department of Housing and Urban Development regulations (Exhibit A);
2 b. Adopting a
Resolution
approving Substantial Amendment No. 2 to the Fiscal Year 2022-2023 Annual Action Plan allocating Community Development Block Grant ("CDBG") funds to the South Gate Park Fence Project (Exhibit B);
c. Authorizing the City Manager or the Community Development Director to enter into agreements with eligible subrecipients and purchase supplies, programs, and equipment as noted in the FY 2019-2020 Annual Action Plan; and
d. Authorizing the City Manager or the Community Development Director to enter into agreements with eligible subrecipients and purchase supplies, programs, and equipment as noted in the FY 2022-2023 Annual Action Plan.
Documents:
Item 1 Report 08222023.pdf
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
2, 3, 4, 5, 6, 7, 8
and
9 are Consent Calendar Items. All items including
Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
3 Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
2. Resolution declaring a continued emergency and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures of the South Gate Municipal Code and the California Public Contract Code
The City Council will consider making a finding and adopting a Resolution
declaring an
emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code. (PW)
Documents:
Item 2 Report 08222023.pdf
3. Resolution approving the Comprehensive Successor Memorandum of Understanding with the South Gate Police Management Association from July 1, 2021 through June
30, 2025
The City Council will consider: (HR)
a. Adopting a
Resolution
approving the comprehensive successor Memorandum of
Understanding (MOU) between the City of South Gate and the South Gate Police Management Association (SGPMA) for the term of July 1, 2021, through June 30, 2025;and
b. Authorizing the Mayor to execute the comprehensive successor Memorandum of Understanding in a form acceptable to the City Attorney.
Documents:
Item 3 Report 08222023.pdf
4. Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) creating the Deputy Director of
Public Works-Field Operations
position and authorizing the elimination of the Field Operations Manager when vacated
The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) creating the Deputy Director of Public Works - Field Operations position in the Public Works Department and authorizing the City Manager to eliminate the position of Field Operations Manager when it is vacated. (HR)
Documents:
4 Item 4 Report 08222023.pdf
5. Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to update the Job Classification
Specification for the position
of Public Works Senior Management Analyst in the Public Works Department
The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) to update the job classification specification for the position of Public Works Senior Management Analyst in the Public Works Department. (HR)
Documents:
Item 5 Report 08222023.pdf
6. Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to update the Job Classification Specification for the position of Senior Administrative Analyst (Police) in the Police Department
The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) by approving the update to the Senior Administrative Analyst (Police) classification specification. (HR) Documents:
Item 6 Report 08222023.pdf
7. Addendum No. 10 to Contract No. 3130 (Master Equity Lease Agreement) with Enterprise FM Trust for a Service Agreement
with their service provider, Enterprise
Fleet Management, Inc., to lease a 2023 Nissan Frontier for the Police Department
The City Council will consider: (PD)
a. Approving
Addendum
No. 10 to Contract No. 3130
(Master Equity Lease Agreement)
with Enterprise FM Trust for a Service Agreement with their service provider, Enterprise Fleet Management, Inc., to lease a 2023 Nissan Frontier for the Police Department for a term of 48 months in the total amount of $41,753;
b. Appropriating $3,945 from the unassigned balance of the Asset Forfeiture Fund to Account No. 235-570-21-6310 for the first annual lease payment; and
c. Authorizing the Mayor to execute Addendum No. 10 in a form acceptable to the City Attorney.
Documents:
Item 7 Report 08222023.pdf
8. Master Agreement with the Conservation Corp of Long Beach to provide youth employment job training and environmental education through projects offered by the City
5 The City Council will consider: (PARKS)
a. Approving a Master
Agreement
with the Conservation Corp of Long Beach to provide
youth employment job training, and environmental education through projects offered by the City;
b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney; and
c. Authorizing the City Manager to approve proposals for projects and services under the agreement for up to $300,000.
Documents:
Item 8 Report 08222023.pdf
9. Agreement with Z&K Consultants, Inc., for construction management and inspection services for the construction of the Circle Park Improvement, City Project No. 609-Project No. 609-PRK
The City Council will consider: (PW)
a. Approving an
Agreement
with Z&K Consultants, Inc., to provide construction
management and inspection services for the construction of the Circle Park Improvement, City Project No. 609-PRK, in an amount not to exceed $557,681; and
b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 9 Report 08222023.pdf
Reports, Recommendations And Requests
1 0. Administrative Policy authorizing the City Manager to approve professional services agreements in excess of $50,000 relating
to Development Reviews funded
solely by Applicant
The City Council will consider approving an Administrative Policy that authorizes the City Manager to approve professional services agreements in excess of $50,000, in a form approved by the City Attorney for services in connection with analyzing and reviewing development applications, where such services will be solely 'funded by the applicant. (PW)
Documents:
Item 10 Report 08222023.pdf
1 1. Warrant register for August 22, 2023
6 The City Council will consider approving the Warrants and Cancellations for August 22, 2023: (ADMIN SVCS)
Total of Checks: $12,181,805.48
Voids: ($ 1,215.76) Total Payroll Deductions:
($ 533,627.30)
Grand Total: $11,646,962.42
Cancellations: 102263,102413
Documents:
Item 11 Report 08222023.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on August 16, 2023, at 12:05 p.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time 7 limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
8 DlffMauaatlsopriea. Item No. l
'AUG i 4 2023
Ciffl of South Gate
CITY COUNCIL
AGENDA BULL
For the Regular Meeting of: August 22, 2023
Origiiiating Department: Community Development
Departmeid Director: City Aifanager:
Chris ge ers
SUBJECT: SUBSTANTIAI. AMENDMENT NO. 6 TO THE FISCAL YEAR 2019-2020 ANNUAL ACTION PLAN AND SUBST ANTIAL AMENDMENT N0. 2 TO FISCAL YEAR 2022-2023 ANNUAL ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDS
PURPOSE: To consider approving Substantial Amendment No. 6 to the 2019-2020 CDBG Annual Action Plarz to reprogram $150,058 in available CDBG-CV funds and consider approving Substantial Amendment No. 2 to tlie 2022-2023 Aniaiual Action Plan to reprogram $583,173 in CDBG fiuids.
RECOMMENDED ACTIONS: Following the conclusion of the Public Hearing, tlie City Council will consider:
a. Adopting a Resolution approving Substantial An'iendment No. 6 to the Fiscal Year 2019-2020 Annual Action Plan allocating Coinrnunity Development Block Grant Coronavirus ("CDBG- CV3") fiinds to provide additional COVID-19 related programs and services in accordance with tl'ie u.s. Department of Housing and Urban Development regulations (Exhibit A); b. Adopting a Resolution approving Substantial Amendment No. 2 to the Fiscal Year 2022-2023 Annual Action Plan allocating Cornrnunity Development Block Grant ("CDBG") fimds to the South Gate Park Fence Project (Exhibit B);
c. Authorizing the City Manager or the Community Development Director to enter into agreements with eligible subrecipients and purcliase supplies, programs, and equipment as noted in tlie FY 2019-2020 Annual Action Plan; and
d. Authorizing the City Manager or the Community Developmeiit Director to enter into agreements with eligible subrecipients and purchase supplies, programs, and equipment as noted in the FY 2022-2023 Annual Action Plan.
FISCAL IMPACT: In Fiscal Year 2022-2023, the City received $1,378,966 in CDBG funds. The City has received a total of $1,738,226 in CDBG-CV funds. Tliere is no fiscal impact to the City's General Fund.
NOTICING REQUIREMENT: Advettising and notification of the Public Hearing was conducted in compliance witb Municipal Code Section 11.50.020 (Public Hearing Notification) and was comments received will be addressed.
l
1 9
ANALYSIS:
Substantial Amendment No. 6 to the 2019-2020 Annual Action Plan For these special funds known as CDBG-CV to be used expeditiously, cities are required to amend their FY 2019-2020 Annrial Action Plans. In accordance with the City's Citizen Participation Plan, when a substantial change (i.e., adding an activity, canceling an activity, or redirecting Ainds) is proposed to the city's adopted Annual Action Plan, HUD requires that the public be notified, and a public heariixg be held to allow the public an opportunity to comment on the proposed substantial changes. Advertising and notification of the Public Hearing were conducted as noted earlier in this report.
The proposed changes are a result of $149,855 in unused funds from the Senior Food Distribution prograinand$203 inunusedfundsfromtheFoodInsecurity-Northgateprogram. Thefollowingtable summarizes the proposed programming of fiinds included in this Amendment No. 6 to the FY 2019- 2020 Annual Action Plan:
CDBG-CV Activities
FY 2019- 2020
CDBG-CV
AP?ROVED
BUDGET
PROPOSED
FY 2019-2020
CDBG-CV BUDGET
AMENDMENT NO. 6
NET CHANGE
I
CDBG-CV ADMINISTRATION S347,645 S347,645 SO
HELPLINE YOUTH COUNSELING 9245,354 S245,354 90
SALVATION ARMY - HOMELESS
SHELTER 645,000 545,000 §o
FAMILYVIOLENCE PREVENTION S65,000 !>65,000 50
ALT AME.D COVID-19 TESTING !>62,500 562,500 90
COMPATIOR- MENTAL HEALTH
SERVICES .5201,173 S207,436,59 S6,263.59
BET TZEDEK !,,19,390 !>19,390 50
SENIOR FOOD DISTRIBUTION S286,200 !>136,345 (.5149,855)
FOOD INSECURITY - NORTHGATE
PROGRAM S197,014 5196,811 (§203)
YOUTH EMPLOYMENT PROGRAM -
CCCLB 975,000 S75,000 !>O
SOUTH GATE CHAMBER OF
COMMERCE - SMALL BUSINESS
ASSISTANCE
S75,000 6';zs,000 SO
POLICE EXPLORERS 917,000 617,000 90
HOME MODIFICATION PROGRAM S41,785 6171,865.41 !;143,794.41
THE CALIFORNIA LATINO LEADERSHIP
INSTITUTE S60,165 S60,165 SO
Tlie proposed changes include $6,263,59 to the Compatior Mental Health Program to accommodate an overdraft, The subrecipient was reimbursed for the full amount, however, the City must allocate tlie additional funds before being reimbursed by HUD.
Additionally, staff recommends reprogramming $143,794.41 to tlie I-Iome Modification Program, This program is offered by Southern California Rehabilitation Services to provide eligible individuals 2 2
10 with disabilities accessibility hon'ie modifications, durable medical equipment and devices, which may not otlierwise be attainable through health insurance. Eligible South Gate residents witli chronic conditions resulted from COVID-19 virus will l'iaye tlie opportunity to apply arid receive assistance such as installation of grab bars, exterior ramp systems, handrail installations, widening doorways, ADA compliant toilet installations. Equipment may include manual wheelchairs, scooters, shower chairs/benches, toilet seat risers, walkers and other durable medical equipinent as approved. Deyices include augmentative alternative communication devices used by individuals with speech impairments, hearing aids, and other devices as approved by the HUD program requirements, The program participation goal for FY 23/24 is 25 unduplicated households.
Substantial Amendment No. 2 to the 2022-2023 Anmial Action Plan Tl'ie proposed change ii'icludes reprogrami'niiig $583,173 of CDBG funds from the Street Improvement Project to the South Gate Fence Project, Additional funds are needed to perform the needed Fence Improvements, To date, funds programmed to this project include:
FY 19/20 CDBG $327,239,60
FY22/23CDBG $575,000.00
Staff recommends allocating the additional funds, bringing the total CDBG project budget to $1,485,412.60 to accommodate the increased costs to complete tl'ie project.
The following table summarizes the proposed programming of funds included in this Amendment No. 2 to the FY 2022-2023 Annual Actioti Plan:
CDBG Activities FY 2022- 2023
CDBG APPROVED
BUDGET
PROPOSED
FY 2022-2023
CDBG BUDGET
AMENDMENT N0. 2
NET CHANGE
CDBG Available Funds 9 2,968,044
CDBG ADMINISTRATION 9251,793 S251,793 90
FAIR HOUSING ADMINISTRATION S24,000 S24,000 90
HOME PROGRAM DELIVERY 9150,000 .9150,000 90
GRAFFITI ABATEMENT S140,000 5140,000 SO
SOUTH GATE -PARK FENCE PROJECT S575,000 91,158,173 5583,173 CODE ENFORCEMENT 5450,228 S450,228 !;O
COMMERCIAL FA(,ADE S143,850 5143,850 60
COMMUNITY DEVELOPMENT
REVITALIZATION - Business Sign and
Website Program
9650,000 5650,000 90
STREET IMPROVEMENT PROJECTS S583,173 90 (S583,173)
Total Budget 9 2,968,044 5 2,968,044
BACKGROUND: The City of South Gate has been a recipient of CDBG funds annually since the enactment of the Housing and Community Development Act of 1974, The City is deemed as an "entitlement" jurisdiction because it maintains a population above 50,000 and tneets certain other demographic criteria. CDBG funding can be xised for a variety of projects and programs primarily benefiting persons of low- and modetate-income.
3 3
11 The HUD regulations regarding Annual Action Plaiis mandate a citizen participation and public review process, This includes a public hearing prior to the submission of a substantial amendment to the Annual Action Plan. The draft Amendment No. 6 to the FY 2019/2020 Annual Action Plan was available for public review and comment (Attachment A). The draft Amendment No. 2 to the FY 2022/2023 Anmial Action Plan was also available for public review and comment (Attachinent B), ATTACHMENTS: A, Proposed Resolution approving Substantial Amendn'ient No. 6 (including Draft FY Annual Action Plan)
B, Proposed Resolution approving Substantial Amendment No. 2 (including Draft FY 2022-2023 Annual Action Plan)
C, Proof of Publication - Public Hearing Notices
4 4
12 ATT ACHMENT A
RESOLUTION NO.
CITY OF SOUTH GATE,
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, CALIFORNIA, APPROVING THE SUBST ANTIAL AMENDMENT N0. 6 TO THE CITY OF SOUTH GATE FISCAL YEAR 2019-2020 ANNUAL ACTION PLAN IN ACCORDANCE WITH THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)
REGULATIONS
WHEREAS, the U.S. Department of Housing and Urban Development ("HUD") requires all jurisdictions that receive federal entitlement funds to prepare an Annual Action Plan that identifies the projects to be funded with Community Development Block Grant ("CDBG") and HOME Investment Partnerships ("HOME");
WHEREAS, the City of South Gate prepared and adopted a Five-Year Consolidated Plan for the CITY covering the period July 1, 2015 to June 30, 2020; WHEREAS, the purpose of the Consolidated Plan and the Annual Action Plan is to identi'fy housing and community development needs and to develop specific goals and objectives to address those needs over a five-year period and is a requirement of HUD that the City must meet in order for the City to continue to receive federal housing and cornrnunity development funds;
WHEREAS, on May 28, 2019, the City Council approved the 2019-2020 Annual Action Plan for expenditure of the entitlement grants from HUD, including the CDBG program and the approved Annual Action Plan was subsequently submitted to HUD in May 2019 and approved on September 5, 2019;
WHEREAS, HUD enabled additional CDBG economic support known as the Coronavirus Aid Relief and Economic Security ("CARES") Act, allowing grantees to reprogram existing or future CDBG funds as part of long-term social welfare and economic development recovery efforts;
WHEREAS, the City is receiving $1,738,226 in Community Development Block Grant - Corona Virus ("CDBG-CV") funds;
WHEREAS, the City Council has determined that the 2019-2020 Annual Action Plan needs to be amended in accordance with HUD regulations through a Substantial Amendment, to indicate the increase or decrease allocated to a category of funding, and to reflect the changing needs of the community;
WHEREAS, City staff published a public notice announcing the proposed amendments to the Fiscal Year ("FY") 2019-2020 CDBG allocations in the July 21, 2023, edition of The South
13 Gate Press newspaper and the thirty (30) day public review and comment period will end on August 22, 2023; and
WHEREAS, the adopted budget and proposed changes to the 2019-2020 Annual Action Plan for the CDBG Program proposes to reprogram $150,058 of CDBG-CV funds to the FY 2019- 2020 Annual Action Plan.
NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2, The City Council does hereby adopt Substantial Amendment No. 6 to the 2019-2020 Annual Action Plan.
SECTION 3. The City Council duly authorizes the City Manager or his/her designee to make all conforming modifications and edits and to execute all implementing documents required by HUD to receive and reallocate funding identified under the approved Annual Action Plan.
SECTION 4. The City Council does hereby direct the City Manager or his/her designee to file a copy of said Substantial Amendment to HUD.
SECTION 5. The City Council does hereby authorize the City Manager or his/her designee to enter into agreements with eligible sub-recipients. [Remainder of page left blank intentionally.]
6 14
SECTION 6. The City Clerk shall ceitify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED, and ADOPTED on this 22'd day of August 2023.
CITY OF SOUTH GATE:
By:
Maria del Pilar Avalos, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
IRaul F. Salinas, City Attorney
15 City of
South
(,ate-
2019-2020 ANNUAL ACTION PLAN - SUBST ANTIAL
AMENDMENT No. 6
Revised Budgets/Scope of Community Development Block Grant - CARES Act
(CDBG-CV) Allocations
DRAFT FOR PUBLIC COMMENT PERIOD
July 24, 2023 - August 22, 2023 (Public Hearing)
8 16
Draft Substantial Amendment Annual Action Plan 2019-2020 No. 6 - for public review Annual Action Plan
This page intentionally left blank.
SOUTH GATE Pg. 2
9 17
Draft Substantial Amendment Annual Action Plan 2019-2020 No. 6 - for public review Table of Contents
EXECUTIVE SUMMARY
PROCESS
EXPECTED RESOURCES - 91.220(c)(1,2)
PROJECTS - 91.220(o)
Annual Action Plan SOUTH GATE
4 6
6 7
Pg. 3
10 18
Draft Substantial Amendment Annual Action Plan 2019-2020 No. 6 - for public review
EXECUTIVE SUMMARY
Background
Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act and the President signed it on March 27, 2020, authorizing $2.2 trillion in a variety of stimulus measures to prevent, prepare for, and respond to the COVID-19 pandemic. The law includes a special allocation of the Community Development Block Grant (CDBG-CV) to enable communities to effectively address the impact of COVID-19 on their communities, especially low- and moderate- income residents. This substantial amendment No. 6 to the City's 2019-2020 Annual Action Plan will account for the revision of proposed budgets to be carried out with the City's CDBG-CV funding from the u.s. Department of Housing and Urban Development (HUD); totaling $1,738,226. It should be noted that the City's previous substantial amendments that allocated the CDBG-CV funds to activities (Substantial Amendments No.1, No. 2, No. 3, No. 4, and No. 5) were previously approved by City Council on April 23, 2020 (Substantial Amendment No. 1 ), June 9, 2020 (Substantial Amendment No. 2), June 23, 2020 (Substantial Amendment No. 3), January 26, 2021 (Substantiai Amendment No. 4), and June 28, 2022 (Substantial Amendment No. 5).
Sources
The City of South Gate's summary of activities from HUD under the CARES Act are identified below as:
* Admin
* Helpline Youth Counseling
* Salvation Army - Homeless Shelter
@ Family Violence Prevention
- AltaMed - COVID-19 Testing
* Compatior-MentalHealthServices
* Bet Tzedek
* Senior Food Distribution
* Food Insecurity - Northgate Program
* CCLB Youth Employment Program
* The California Latino Leadership Institute
* South Gate Chamber of Commerce - Small Business Assistance * Police Explorers
* Home Modification Program
$ 347,645
$ 245,354
$ 45,000
$ 65,000
$ 62,500
$201,173
$ 19,390
$ 286,200
$197,014
$ 75,000
$ 60,165
$ 75,000
$ 17,000
$ 41,785
These funds are separate and distinct from the City's regular CDBG funds and must comply with the requirements summarized in 24 CFR § 570 and the flexibilities authorized in the CARES Act and summarized in Federal Register Notice 6218-N-01.
Proposed Revisions of Community Development Block Grant (CDBG-CV funds) The Substantial Amendment No. 6, Budget Amounts to CDBG-CV Activities within the 2019-2020 Annual Action Plan, provides the following recommendations:
* Increase the allocation to Compatior - Mental Health Services by adding $6,263.59 to their budget so the City may request reimbursement from HUD. * ReducetheallocationofSeniorFoodDistributionProgramby($149,855)asthatprogram is now close and all expenditures have been accounted.
Annual Action Plan SOUTH GATE Pg. 4
11 19
Draft Substantial Amendment Annual Action Plan 2019-2020 No. 6 - for public review Reduce the allocation of Food Insecurity - Northgate Program by ($203) as that program is now close and all expenditures have been accounted. @ Increase the allocation to the Home Modification Program (So Cal Rehabilitation Services) by $143,794.41 for a revised budget of $185,579.41.
Annual Action Plan SOUTH GATE Pg. 5
12 20
Draft Substantial Amendment Annual Action Plan 2019-2020 No. 6 - for public review
PROCESS
The City's approved Citizen Participation Plan encourages public participation. The public comment period is 30 days.
The review period began on July 24, 2023, for the public hearing regarding the substantial amendment held on August 22, 2023. All interested persons are invited to the Public Hearing to be heard. In addition, written comments may be submitted to the City Council prior to the hearing.
Comments may be submitted in writing by mailing comments to City of South Gate, Community Development Department, Attn: Carol Averell, Housing Manager, 8650 California Avenue, South Gate, CA 90280.
To encourage review and comment on the proposed activities, the City of South Gate published notices advertising the substantial amendment on in a local newspaper. An electronic copy of the amendment was available on the City website and hard copies were made available at the City Administration offices.
EXPECTED RESOURCES - 91.220(C)(1,2)
Introduction
For the special allocation of CDBG-CV resources, the City received an allocation of $1,738,226.
Should HUD authorize additional resources, the City will further amend its Action Plan.
Anticipated Resources
Program Source of
Funds
Eligible Use of Funds CARES Act
Allocation
Narrative
Description
CDBG-CV
Public-
Federal
* Economic Development
* Housing
* Public Services
$1 ,738,226
CDBG activities
to prepare for,
prevent, and
respond to
Coronavirus
within the City of
South Gate
Table 1 - Expected Resources
Explain how federal funds will leverage those additional resources (private, state, and local funds), including a description of how matching requirements will be satisfied.
In the initial planning and programming of these resources, the Administrative and Community Development Departments have worked closely with other city departments as well as monitored other funding sources available at the local, state, and federal level to ensure that the City is not Annual Action Plan SOUTH GATE Pg. 6
13 21
Draft Substantial Amendment Annual Action Plan 2019-2020 No. 6 - for public review providing duplicative assistance and addressing unmet needs and gaps for low- and moderate- income residents.
PROJECTS 91.220(D)
Introduction
With the CDBG-CV substantial amendment number six, the City of South Gate will allocate funds to the following projects:
Projects
# Project Name
1. Compatior - Mental Health Services
2. Home Modification Program
Table 2 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs.
These projects were determined in consultation with City staff, departments, and stakeholders serving low- and moderate-income residents of South Gate to identify critical needs resulting from COVID-19 within the City.
Project Summary Information
CDBG-CV Activity Original
Budget
Proposed CDBG-CV
Budget Amendment
No. 6
Net Change
CV Administration $347,645 $347,645 $0
Helpline Youth Counseling $245,354 $245,354 $0
Salvation Army - Homeless
Shelter $45,000 $45,000 $0
Family Violence Prevention $65,000 $65,000 $0
AltaMed - COVID-19 Testing $62,500 $62,500 $0
Compatior - Mental Health
Services $201,173 $207,436.59 $6,263.59
Bet Tzedek $19,390 $19,390 . $0
Senior Food Distribution $286,200 $136,345 ($149,855)
Food Insecurity - Northgate
Program $197,014 $196,811 ($203)
Illegal Dumping Youth
Employment Program $75,000 $75,000 $0
South Gate Chamber of
Commerce - Small Business
Assistance
$75,000 $75,000 $0
Police Explorers $17,000 $17,000 $0
Home Modification Program $41 ,785 $185,579.41 $143,794.41 Annual Action Plan SOUTH GATE
22 Draft Substantial Amendment Annual Action Plan 2019-2020 No. 6 - for public review The California Latino
Leadership Institute $60,165 $60,165 $0
Annual Action Plan SOUTH GATE Pg. 8
15 23
ATT ACHMENT B
RESOLUTION NO.
CITY OF SOUTH GATE,
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, CALIFORNIA, APPROVING THE SUBSTANTIAL AMENDMENT N0. 2 TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FISCAL YEAR 2022-2023 ANNUAL ACTION PLAN IN ACCORDANCE WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD) REGULATIONS
WHEREAS, the City participates in the Department of Housing and Urban Development's ("HUD") Consolidated Plan Process and receives both Community Development Block Grant ("CDBG") and Home Investment Partnership ("HOME") funds and agencies that receive funds from HUD are required to prepare and submit an Annual Action Plan that identifies the projects to be funded;
WHEREAS, the City of South Gate prepared, and the City Council adopted at its meeting of September 22, 2020, a Five-Year Consolidated Plan for the City covering the period of July 1, 2020, to June 30, 2025;
WHEREAS, the purpose of tlie Consolidated Plan and tlie Annual Action Plan is to identify housing and community development needs and to develop specific goals and objectives to address tl'iose needs over a five-year period and is a requirement of HUD that the City must meet ii'i order for the City to continue to receive federal liousing and community development funds; WHEREAS, on June 28, 2022, the City Council approved the 2022-2023 Annual Action Plan for expenditure of the entitlement grants from HUD, including the CDBG program; WHEREAS, the City Council has determined that the FY 2022-2023 Annual Action Plan needs to be amended in accordance with HUD regulations through a Substantial Amendment to reflect the clianging needs of tlie community:
WHEREAS, City staff published a public notice announcing the proposed Substantial Amendment to the 2022-2023 Annual Action Plan in tlie July 21, 2023, edition of The Wave newspaper and the thirty (30) day public review and comment period will end on August 22, 2023; and
WHEREAS, the adopted budget and proposed changes to the 2022-2023 Annual Action Plan for the CDBG Program proposes to reprogram $583,173 of CDBG funds to the South Gate Park Fence Project.
NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
16 24
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby adopt Substantial Amendment No. 2 to the 2022- 2023 Annual Action Plan.
SECTION 3. The City Council duly arithorizes the City Manager or his/her designee to make all conforming modifications and edits and to execute all implementing documents required by HUD to implement the Substantial Amendment.
SECTION 4. The City Council does hereby direct the City Manager or his/her designee to file a copy of said Substantial Amendment to HUD.
SECTION 5. The City Council does hereby authorize the City Manager or his/her designee to enter into agreements with eligible sub-recipients.
SECTION 6. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED, and ADOPTED on this 22'd day of August 2023.
CITY OF SOUTH GATE:
By:
Maria del Pilar Avalos, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM
Raul F. Salinas City Attorney
25 City of
South
(,ate-
FISCAL YEAR 2022-2023 Annual Action Plan
Substantial Amendment No. 2
Adopted by City Council on June 28, 2022
Annual Action Plan
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26 Table of Contents
Executive Summary.........
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) PR-05 Lead & Responsible Agencies - 91.200(b)....
AP-10 Consultation - 91.100, 91.200(b), 91.215(1).........
AP-12 Participation - 91.105, 91.200(c)...............
Expected Resources
AP-15 Expected Resources - 91.220(c)(1,2)
Annual Goals and Objectives
Projects
AP-35 Projects - 91.220(d)
AP-38 Project Summary.
AP-50 Geographic Distribution - 91.220(f).
Affordable Housing.....
AP-55 Affordable Housing - 91.220(g)
AP-60 Public Housing - 91.220(h).
AP-65 Homeless and Other Special Needs Activities - 91.220(i) AP-75 Barriers to affordable housing - 91.220(j)..........
AP-85 0ther Actions - 91.220(k)........
Program Specific Requirements...
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27 Executive Summary
AP-OS Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
The City of South Gate"s 2022-2023 Annual Action Plan for funding and program activities is based on priorities established by the City's Five-Year Consolidated Plan. The 2022-2023 Action Plan is the third year of the five-year strategy for 2020 through 2025. The Five-Year Consolidated Plan combines two Federal Department of Housing and Urban Development (HUD) Programs: Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME).
The City's Community Development Department manages, plans, submits, and implements the process. The Department is involved in activities which enhance the coordination among public and non-profit, private housing providers, and health and service agencies.
The 2022-2023 Annual Action Plan serves as the City's blueprint for providing decent affordable housing to lower-income households, providing suitable living environments, expanding economic opportunities, and expanding the capacity of non-profit housing providers to the residents of South Gate. This strategic plan sets forth goals, objectives, and performance benchmarks for measuring and establishing a framework for progress. The City is anticipating receiving 51,378,966 in PY 2022-2023 CDBG funds; additionally, it anticipates 51,545,228 in CDBG carryover funds from previous years. The City also anticipates receiving S824,382 in HOME funds for PY 2022-2023 and is allocating 52,582,651in HOME carryover funds from prior years; the carryover is comprised of 5153,362 in program income and 52,429,289 in unused funds from previous years.
The proposed plan includes the following initiatives under CDBG funding: Community Service Programs (i.e., supporting Youths, homeless, etc.); General Administration, Program Delivery, Minor Home Improvement Program, Public Improvements, Commercial Fa(ade Program, and Fair Housing. The funds serve extremely low to moderate-income residents.
HOME funded activities include General Administration, affordable housing acquisition and development, and residential rehab programs. The populations served are low-to moderate- income.
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2. Summarize the objectives and outcomes identified in the Plan The goals of the 2020-2025 Consolidated Plan include:
@ Preservation and rehabilitation of the existing housing stock using CDBG and HOME funds.
@ Expand and improve the quality and quantity of public service programs. * Promote fair housing.
@ Provide infrastructure and public facility funding. @ Providefinancialassistancefortherehabilitationofcommercialfa(adeimprovements. * Economic Development activities that promote employment and preserve local businesses.
* Housing rehabilitation.
* Public Services.
3. Evaluation of past performance
The City continually strives to improve the performance of its operations and those of its funded agencies. The City prepares the Consolidated Annual Performance Evaluation and Report (CAPER) annually, which documents progress toward implementing the strategies and meeting the goals established in the Consolidated Plan and the Annual Action Plans.
Over the past years, the City's CDBG funds were used for meeting the City's goals of providing decent housing, creating a suitable living environment, and expanding economic opportunities to low-and moderate-income persons in South Gate.
Below is a summary of the City's CDBG and HOME accomplishments for FY 2020-2021:
* Two businesses were assisted with commercial fa(ade rehabilitations * 27 small business grants were awarded
* 235 tenant/landlord issues were addressed via fair housing services * 385 persons benefited from public services
@ One housing unit was assisted via the home rehabilitation program
4. Summary of Citizen Participation Process and consultation process The City is committed to maximizing community participation in the CDBG and HOME planning process. To ensure that its 2022-2023 Action Plan was based on resident needs, the City used Annual Action Plan 4
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the following approach to create participation of residents, service providers, and other interested persons and organizations:
South Gate Citizens Advisory Committee
The South Gate Citizens Advisory Committee (CAC) is an advisory board created by City Council to ensure constant dialog exists between City Hall and the community. The role of the CAC is twofold. First, to ensure that City Council is appraised of the needs, desires, and interests of City residents. Second, to review and make recommendations on CDBG funding to City Council.
The CAC, meets six times a year, is comprised of members representing the demographic and social range of residents in the City. The CAC was actively involved in the current Annual Action Plan process. The CAC reviewed and discussed the 2022-2023 Public Services applications and then made funding recommendations to City Council for the Annual Action Plan. It is anticipated that the CAC will continue to serve in an advisory role to the CDBG process.
Annual Public Services Application Process
The annual Public Services selection process established by the City requires applicants to apply describing their proposed project or program and detailing how the project meets local and national CDBG objectives and federal requirements. City staff and the CAC review the public services applications and make a recommendation for CDBG funding to City Council. The annual CAC recommendation and Council selection of public service grantees is based on the following criteria:
* Consistency of service activity with national objectives and federal requirements * Consistency of service activity with the goals, objectives, and strategies of the 5-year Consolidated Plan
* Experience and competency of the applicant
* Demonstrated need and lack of other sources of funding
5. Summary of public comments
Below is a summary of the public comments received. * CAC members expressed gratitude for staff walking them through the Annual Action Plan process and incorporating their feedback.
@ Members of the public shared that they want to see activities to address buildings needing repairs in the City, along with continuing to support businesses who need help.
6. Summary of comments or views not accepted and the reasons for not accepting them Annual Action Plan 5
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All comments were accepted.
7. Summary
The Annual Action Plan was made available for a 30-day public review from May 27, 2022 through June 28, 2022. The City prepared a notice announcing the Draft Action Plan was available for public review in local newspaper. The notice included the date, time, and location of the City Council public hearing, and the amount of HOME and CDBG assistance expected to be received during the plan duration. The City held a public hearing on June 28, 2022
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PR-05 Lead & Responsible Agencies - 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan Agency Role Name Department/Agency
CDBG Administrator SOUTH GATE Community Development Department, Housing Division
HOME Administrator SOUTH GATE Community Development Department, Housing Division
Table 1- Responsible Agencies
Narrative (optional)
The City of South Gate is the Lead Agency for the CDBG and HOME entitlement programs. The City's Community Development Department is responsible for the administration and preparation of the Consolidated Plan, Annual Action Plans, and Consolidated Annual Performance Evaluation Reports (CAPER).
Consolidated Plan Public Contact Information
Meredith Elguira
Community Development Director
City of South Gate
8650 California Avenue, South Gate, CA 90280
P: (323) 563-9566
mel@[email protected]
Annual Action Plan
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32 AP-10 Consultation - 91.100, 91.200(b), 91.215(1)
1. Introduction
Activities to enhance coordination between public and assisted housing providers and governmentat health, mental health and service agencies are conducted on a regular basis. Activities to encourage communication with key community stakeholders include soliciting and reviewing funding applications from housing, health care and service providers through its Annual Action Plan process. The City also participates in local and regional committees such as the Los Angeles Homeless Services Authority (LAHSA) Continuum of Care and the Southern California Council of Governments (SCAG).
Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1))
Consultation for the 2022-2023 Annual Action Plan was achieved through a variety of strategies, including the CAC, public hearings, and public meetings. All efforts were made to contact appropriate parties and obtain thorough input. These consultations, in conjunction with participation from citizens, provided the plan direction and scope. Continued coordination is anticipated for planning efforts, as well as project implementation, between all these groups.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The City of South Gate is within the Los Angeles Homeless Services Authority's (LAHSA) Continuum of Care in Service Planning Area (SPA) 7. LAHSA was established in December 1993 as a Joint Powers Authority to coordinate the effective and efficient utilization of Federal and local funding in providing services to homeless people throughout Los Angeles city and County. LAHSA coordinates and manages over 570 million dollars annuallyin Federal, State, County and City funds for programs that provide shelter, housing, and services to homeless persons in Los Angeles City and County. The City coordinates the delivery of homeless services with LAHSA.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Not Applicable. The City does receive ESG funds.
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2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities
Table 2 - Agencies, groups, organizations who participated 1 Agency/Group/Organization FAIR HOUSING FOUNDATION
Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or areas for improved coordination?
Organization provides information on
housing affordability, fair housing issues,
and landlord/tenant complaints via
quarterly reports.
2 Agency/Group/Organization NEWSTART HOUSING CORPORATION, INC.
Agency/Group/Organization Type Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or areas for improved coordination?
Newstart has developed affordable
housing in South Gate.
3 Agency/Group/Organization HOME OWNERSHIP FOR PERSONAL
EMPOWERMENT (HOPE)
Agency/Group/Organization Type Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or areas for improved coordination?
Organization has provided input on
housing and supportive services for
adults with special needs. HOPE has
developed affordable housing in South
Gate.
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26 34
Identify any Agency Types not consulted and provide rationale for not consulting The City tried to have an open consultation process; no agency was knowingly excluded.
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
State Plan for Independent Living (SPIL) for
2017-2019
State Independent Living Council
(SILC)
The Strategic Plan has goals in support of the
State Plan for Independent Living because
many of South Gate's seniors are frail and
disabled.
Los Angeles Continuum of Care Los Angeles Homeless Services Authority (LAHSA)
The Continuum of Care identifies funding and
activities assisting LA County's homeless
including one project helping South Gate"s
homeless population. The City's homeless
goals and strategy support those of the
Continuum of Care.
Four-Year Area Plan on Aging
July 1, 2016 to June 30, 2020
Area Plan Update
July 1, 2017 to June 30, 2018
Los Angeles Department of Aging The Strategic Plan supportive housing goals for the elderly and frail elderly support those
of the Area Plan on Aging.
Los Angeles County Comprehensive HIV Plan
(2017-2021)
Los Angeles County Commission on HIV
County of Los Angeles Department of Public
Health
The Strategic Plan includes goals based on the
goals, needs, and strategies identified in the
County's Comprehensive HIV Plan.
2014-2021 Housing Element of the General
Plan
City of South Gate The Strategic Plan goals are based on those included in the 2014-2021 Housing Element.
Gateway to the Future:
Capital Improvement Program
City of South Gate Public facility and public improvement needs and goals are based in part on those described
in the Capital Improvement Plan.
Table 2 - Other local / regional / federal planning efforts Annual Action Plan
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35 Narrative (optional)
None.
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28 36
AP-12 Participation - 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation. Summarize citizen participation process and how it impacted goal-setting.
The City of South Gate encourages citizen involvement in the planning, implementation and evaluation of its housing and community development programs. City staff continued to work with the Citizen Advisory Committee (CAC) and partner agencies to increase citizen participation and improve the PY 2022 CDBG application and evaluation process.
Below, is the citizen participation schedule that was followed for development of the FY 2022-2023 Annual Action Plan.
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37 Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/attendance
Summary of
comments
received
Summary of
comments not
accepted and reasons
URL (If
applicable)
1 Newspaper Notice
- CDBG Notice of
Funding
Availability
Community,
Service Providers
No comments
received
No comments
received
No comments received N/A
2 Citizen's Advisory
Committee
February 9, 2022
Community
All interested
persons
No comments
received
No comments
received
No comments received N/A
3 Citizen"s Advisory
Committee
February 16, 2022
Community
All interested
persons
No comments
received
No comments
received
No comments received N/A
4 Citizen's Advisory
Committee
February 23, 2022
Community
All interested
persons
CAC made funding
recommendations
No comments
received
No comments received N/A
5 Citizen's Advisory
Committee
March 9, 2022
Community
All interested
persons
CAC made funding
recommendations
No comments
received
No comments received N/A
6 Citizen's Advisory
Committee
May 18, 2022
Community
All interested
persons
CAC made funding
recommendations
No comments
received
No comments received N/A
7 Public Review
Period
May 27, 2022 -
June 28, 2022
Non-target/broad
Community
All interested
persons
No comments
received
No comments
received
No comments received N/A
8 Public Hearing
June 28, 2022
Non-target/broad
Community
All interested
persons
See Annual Action
Plan section AP-05
Executive Summary
#5
See Annual Action
Plan section AP-05
Executive Summary
#5
All comments were
accepted.
N/A
I
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Tatyle 3 - Citizen Participation Outreach
Annual Action Plan 13
30 38
Expected Resources
AP-15 Expected Resources - 91.220(c)(1,2)
Introduction
For FY 2022-2023, the City is anticipating receive the following funding:
Community Development Block Grant (CDBG): The City is expecting to receive a grant allocation of Sl,378,966 of which twenty percent (20%) or 5275,793 will be used for Program Administration which includes an allocation of !>24,000 for Fair Housing Foundation. The City also anticipates a carryover balance of Sl,545,228. The carryover amount (Sl,545,228) along with the remaining balance (after program administration allocation) of the expected allocation Sl,103,173 will be programmed to Public Service projects and City Services projects, including capital improvement projects (CIP). The City does not have CDBG Program Income to report currently.
HOME Investment Partnerships (HOME): The City anticipates it will receive a grant allocation of 5824,382 for FY 22-23 and will utilize S2,429,289 in carryover funds and 5153,632 in program income; of which ten percent (10%) of the fiscal year allocation and program income, or S97,774, will be used for Program Administration; 52,000,000 will be allocated to a Community Housing Development Organization (CHDO), and the remaining balance Sl,309,259 will be spent on the affordable housing acquisition and development and residential rehab programs.
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Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amourit Available Year 3 Expected Amount
Available
Remainder
of ConPlan
S
Narrative Description
Annual
Allocation:
S
Program
Income:5
Prior Year
Resources:
S
Total:
S
CDBG
Public -
Federal
Acquisition,
Admin & Planning,
Economic
Development,
Housing,
Public
Improvements,
Public Services
Sl,378,966 SO Sl,589,078 S2,968,044 S3,116,167
A HUD formula-based
program that annually
allocates funds for a
wide range of eligible
housing and
community
development activities.
HOME
Public -
Federal
Acquisition,
Homebuyer
Assistance,
Homeowner Rehab
Multifamily Rental
New Construction
Multifamily Rental
Rehab
New Construction
for Ownership
TBRA
!>824,382 S153,362 S2,429,289 S3,407,033 !>1,122,163
A HUD formula-based
program that annually
allocates funds to
support affordable
housing programs.
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-able 5 - Expected Resources - Priority Table
Annual Action Plan 15
32 40
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City recognizes that the City's annual entitlement and formula allocations are not sufficient to meet all its needs, and that leveraging resources is critical to achieving the City's goals. The City continues to cultivate funding partners who can match the City's investment of CDBG and HOME funds and will attempt to leverage grants and other funding when appropriate to meet the objectives of the Annual Action Plan.
If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There is currently no publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan.
Discussion
N/A
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name
Start
Year
End
Year
Category
Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Administration 2022 2023 Administration Citywide
Planning and
Administration
CDBG:
5251,793
HOME: S97,774
Other:
0 0ther
2 Fair Housing 2022 2023 Administration Citywide
Ensure equal access to
housing opportunities
CDBG: S24,000
Other:
270 Persons Assisted
3 Housing 2022 2023
Affordable
Housing
Citywide
Preserve the supply of
affordable housing
CDBG:
S150,000
HOME:
S350,000
Homeowner Housing
Rehabilitated/Lead Abatement:
5 Households/ Housing Units;
4 Infrastructure
and Public
Facility
2022 2023
Non-Housing
Community
Development
Citywide
Infrastructure and
Public Facilities
CDBG:
Sl,158,173
Public Facility or Infrastructure
Activities other than
Low/Moderate Income Housing
Benefit: 2,795
5 Public Services 2022 2023
Non-Housing
Community
Development
Citywide
Provide public
services for low-
income residents
CDBG:
5140,000
Public service activities other
than Low/Moderate Income
Housing Benefit:
100 Persons Assisted
6 Community
Development
Revitalization
2022 2023
Non-Housing
Community
Development
Citywide
Community
Development
Revitalization
CDBG:
S650,000
Other:
100 Persons Assisted
7 Commercial
' Fagade
2022 2023
Non-Housing
Community
Development
Citywide
Community
Development
Revitalization
CDBG:
S143,850
Other:
6 Businesses
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42 Sort
Order
Goal Name
Start
Year
End
Year
Category
Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
8 Neighborhood
Preservation
2022 2023
Code
Enforcement
Citywide Code Enforcement
CDBG:
S450,228
Public Facility or Infrastructure
Activities other than
Low/Moderate Income Housing
Benefit: 2,000
Table 6 - Goals Summary
Goal Descriptions
1 Goal Name Administration
Goal Description Provide planning and administrative services. 2 Goal Name Fair Housing
Goal Description Promote fair housing.
]
Goal Name Housing
Goal Description Promote and maintain affordable housing options. 4 Goal Name Infrastructure and Public Facility
Goal Description Provide funding projects such as:
Street Lighting, water, sewer, street, alley, and sidewalk improvements.
Park Improvements.
Retrofitting public facilities to meet the Americans with Disabilities Act (ADA) and comparable State law. s
Goal Name Public Services
Goal Description Expand and improve the quality and quantity of public service programs.
G
Goal Name Community Development Revitalization
Goal Description Support towards community development projects that will promote community revitalization. 7 Goal Name Commercial Faqade
Goal Description Maintain neighborhoods by assisting businesses. s
Goal Name Neighborhood Preservation
Goal Description Code Enforcement
OMB Control No: 2506-0117 (exp. 09/30/2021)
Annual Action Plan 18
35 43
Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.215(b).
The City will continue to implement its owner-occupied housing rehabilitation program. Through this program, the City anticipates that it will assist five low-income households.
Annual Action Plan 19
OMB Control No: 2506-0117 iexp. 09/30/2021)
36 44
Projects
AP-35 Projects - 91.220(d)
Introduction
To address the priority needs identified in the 2020-2025 Consolidated Plan, the City of South Gate will invest CDBG and HOME funds in projects that preserve affordable housing, provide fair housing services, provide services to low-and moderate-income residents, and improve public facilities and infrastructure.
The 2022-2023 Annual Action Plan sets forth a description of activities for the use of anticipated funds that will become available during the coming federal fiscal year, determines the goals for activities programmed, and describes the implementation plan and geographic location ofthe activities to be undertaken.
Projects
# Project Name
1 CDBG ADMINISTRATION
2 FAIR HOUSING ADMINISTRATION
3 HOME PROGRAM DELIVERY
4 GRAFFITI ABATEMENT
5 SOUTH GATE PARK FENCE PROJECT
6 CODE ENFORCEMENT
7 COMMERCIAL FACADE
8 COMMUNITY DEVELOPMENT REVITALIZATION
Q (7pgg7 IvDgnl/rMrNT DgnlgrT(
94G) HOME PROGRAM ADMINISTRATION
10 u HOME RESIDENTIAL REHABILITATION PROGRAM
11 N AFFORDABLE HOUSING DEVELOPMENT
12 ! HOME-CHDO DEVELOPMENT
13 ! LEAD BASED PAINT ABATEMENT PROGRAM
Tible 7 - F roject Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The primary obstacles to meeting the underserved needs of low-and moderate-income people include lack of funding from federal, state, and other local sources, the high cost of housing, and the lack of availability of home improvement financing in the private lending industry. To address these obstacles, the City is investing CDBG and HOME funds through the 2022-2023 Annual Action Plan in projects that provide deferred loans to low-and moderate-income homeowners for home improvements, projects that provide public and neighborhood services to low-and moderate-income people, and projects that prevent homelessness.
Annual Action Plan 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
37 45
AP-38 Project Summary
Project Summary Information
I Project Name CDBG ADMINISTRATION
Target Area Citywide
Goals Supported Administration
Needs Addressed Planning and Administration
Funding CDBG: S251,793
Description The City of South Gate receives Community Development Block Grant funds to administer, design, implement and plan eligible CDBG activities.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed activities
The entire Community will benefit from the City's Administration of the CDBG Grant, though the direct beneficiaries of each funded activity will be primarily low- and moderate-income residents.
Location Description Citywide
Planned Activities The City of South Gate receives Community Development Block Grant funds to administer, design, implement and plan eligible CDBG activities.
2 Project Name FAIR HOUSING FOUNDATION
Target Area Citywide
Goals Supported Fair Housing
Needs Addressed Ensure equal access to housing opportunities Funding CDBG: !>24,000
Description The Fair Housing Foundation administers a comprehensive program that includes: 1) discrimination complaint intake and investigation; 2) outreach and education; 3) general housing (landlord/tenant counseling; and 4) enforcement and impact litigation.
Target Date 6/30/2023
Annual Action Plan
OMB Control No: 2506-0117 (exp. 09/30/2021)
21 38
46 Estimate the number
and type of families
that will benefit from
the proposed activities
270 households
Location Description Citywide
Planned Activities The Fair Housing Foundation administers a comprehensive program that includes: 1) discrimination complaint intake and investigation; 2) outreach and education; 3) general housing (landlord/tenant counseling; and 4) enforcement and impact litigation. 3 Project Name HOME PROGRAM DELIVERY
Target Area Citywide
Goals Supported Housing
Needs Addressed Preserve the supply of affordable housing Funding CDBG: S150,000
Description CDBG funds will be used for delivery costs (including staff, other direct costs, and service costs) directly related to carrying out HOME housing rehabilitation activities. These CDBG funds will not be used for the costs of actual rehabilitation and will not be used for costs unrelated to running a rehabilitation program.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed activities
N/A
Location Description The Residential Rehabilitation Program is administered by the Community Development Department located at 8650 California Avenue, South Gate, CA 90280.
Planned Activities CDBG funds will be used for delivery costs (including staff, other direct costs, and service costs) directly related to carrying out HOME housing rehabilitation activities. These CDBG funds will not be used for the costs of actual rehabilitation and will not be used for costs unrelated to running a rehabilitation program.
4 Project Name GRAFFITI ABATEMENT
Target Area Citywide - Eligible Areas
Goals Supported Infrastructure and Public Facility
Annua Action P an 22
OMB Control No: 2506-0117 exp. 09/30/2021
39 47
Needs Addressed Infrastructure and Public Facilities Funding CDBG: S140,000
Description The Graffiti Abatement Program operates in CDBG low- and moderate- income service areas throughout the city to remove graffiti from hardscape areas such as walls, sidewalks, street furniture, poles and signs. Funds pay for labor, supplies and material.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed activities
19 census tracts
Location Description The Activity is administered by the Public Works Department located at 8650 California Avenue, South Gate, CA 90280.
Planned Activities The Graffiti Abatement Program operates in CDBG low- and- moderate-income service areas throughout the city to remove graffiti from hardscape areas such as walls, sidewalks, street furniture, poles and signs. Funds pay for labor, supplies and material. 5 Project Name SOUTH GATE PARK FENCE PROJECT
Target Area Citywide - Eligible Areas
Goals Supported Improve Public Infrastructure and Facilities Needs Addressed Infrastructure and Public Facilities Improvements Funding CDBG: ffi
Sl,158,173
Description This project proposes to address the deteriorating park fence by designing landscape upgrades to the current fencing and implementing and complementing those designs.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed activities
2,085 persons
Location Description 4900 Southern Ave, South Gate, CA 90280 Planned Activities This project proposes to address the deteriorating park fence.
Project Name CODE ENFORCEMENT
Annua Action P an 23
OMB Control No: 2506-0117 exp. 09/30/2021
40 48
6 Target Area Citywide - Eligible Areas
Goals Supported Neighborhood Preservation
Needs Addressed Code Enforcement
Funding CDBG: S450,228
Description Provide code inspections for violations and health/safety hazards.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed activities
Public Facility orlnfrastructure Activities otherthan Low/Moderate Income Housing Benefit: 2,000
Location Description Citywide - Eligible Areas
Planned Activities Provide code inspections for violations and health/safety hazards. 7 Project Name COMMERCIAL FA(;ADE
Target Area Citywide
Goals Supported Commercial Rehabilitation
Needs Addressed Commercial Rehabilitation
Funding CDBG:5143,850
Description The Commercial Facade program will offer a grant of up to 554,000 to existing or business owners to make exterior commercial improvements.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed activities
2 businesses
Location Description The Program is administered by the Community Development Department located at 8650 California Avenue, South Gate, CA 90280.
Planned Activities The Commercial Facade program will offer a grant of up to S54,000 to existing or business owners to make exterior commercial im provements.
8 Project Name COMMUNITY DEVELOPMENT REVITALIZATION - BUSINESS SIGN AND
WEBSITE PROGRAM
Target Area Citywide - Eligible Areas
Annua Action P an 24
OMB Control No: 2506-0117 exp. 09/30/2021
41 49
Goals Supported Community Development
Needs Addressed Community Revitalization
Funding CDBG: 5650,000
Description This program will assist eligible business by bringing signage up to code and assisting in developing an online presence.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed activities
TBD
Location Description Citywide - Eligible Areas
Planned Activities Support community development projects to promote community revitalization.
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Project Name HOME PROGRAM ADMINISTRATION
Target Area Citywide - Eligible Areas
Goals Supported Administration
Needs Addressed Planning and Administration
Funding HOM E: S97,77 4
Annual Action Plan 25
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42 50
Description The entire Community will benefit from the City's Administration of the HOME Grant, though the direct beneficiaries of each funded activity will be primarily low- and moderate-income residents.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed activities
n/a
Location Description The HOME grant is administered by the Community Development Department located at 8650 California Avenue, South Gate, CA 90280 Planned Activities The entire Community will benefit from the City's Administration of the HOME Grant, though the direct beneficiaries of each funded activity will be primarily low- and moderate-income residents. 10 W
Project Name RESIDENTIAL REHABILITATION PROGRAM
Target Area Citywide
Goals Supported Housing
Needs Addressed Preserve the supply of affordable housing Funding HOME: S350,000
Description This program provides deferred loans to qualified homeowners for rehab on their properties. The loan is due and payable when title is transferred, or property is refinanced or sold. Qualified households must have an annual income at or less that 80% of the area median income.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed activities
5 households
Location Description The Rehabilitation Program is administered by the Community Development Department located at 8650 California Avenue, South Gate, CA 90280.
Planned Activities This program provides deferred loans to qualified homeowners for rehab on their properties. The loan is due and payable when title is transferred, or property is refinanced or sold. Qualified households must have an annual income at or less that 80% of the area median income.
Annual Action Plan 26
OMB Control No: 2506-0117 (exp. 09/30/2021)
43 51
11 !
Project Name AFFORDABLE HOSUING DEVELOPMENT
Target Area Citywide
Goals Supported Housing
Needs Addressed Preserve the supply of affordable housing Funding HOME: S700,000
Description To maintain affordable housing in the City, these funds will be used towards a new affordable housing development located at 7916 Long Beach Boulevard.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed activities
11 Households
Location Description Citywide
Planned Activities To maintain affordable housing in the City, these funds will be used towards new affordable housing development at 7916 Long Beach Boulevard.
12 4€
Project Name HOME - CHDO AFFORDABLE HOUSING DEVELOPMENT Target Area Citywide
Goals Supported Housing
Needs Addressed Preserve the supply of affordable housing Funding HOME: 52,000,000
Description At least 15 percent of HOME Investment Partnerships Program (HOME) funds must be set aside for specific activities to be undertaken by a special type of nonprofit called a Community Housing Development Organization (CHDO). A CHDO is a private nonprofit, community-based organization that has staff with the capacity to develop affordable housing for the community it serves. To qualify for designation as a CHDO, the organization must meet certain requirements pertaining to their legal status, organizational structure, and capacity and experience.
Target Date 6/30/2023
Annua Action Plan 27
OMB Control No: 2506-0117 exp. 09/30/2021
44 52
Estimate the number
and type of families
that will benefit from
the proposed activities
11 households
Location Description City wide
Planned Activities To maintain affordable housing in the City, these funds will be used towards new affordable housing development at. At least 15 percent of HOME Investment Partnerships Program (HOME) funds will be used for this Community Housing Development Organization (CHDO) project.
13 !
Project Name LEAD-BASED PAINT ABATEMENT PROGRAM
Target Area Citywide
Goals Supported Housing
Needs Addressed Preserve the supply of affordable housing Funding HOM E: S259,259
Description This program will eliminate health and safety hazards by performing assessments, inspection and testing of residential dwellings for lead based paint. The program will offer grants to abate the lead based paint and replace with safe paint options.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed activities
10 households
Location Description The Lead Based Paint Abatement Program is administered by the Community Development Department located at 8650 California Avenue, South Gate, CA 90280.
Planned Activities This program provides grants to eligible residential property owners to assess, inspect, test and abate lead based paint from property and replace with safe paint options.
Annua Action P an 28
OMB Control No: 2506-0117 exp. 09/30/2021
45 53
AP-50 Geographic Distribution - 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed HUD-funded activities are limited to the City's low-and moderate-income areas or residents. Areas of the City outside of the CDBG low-and moderate-income areas will benefit from activities that are limited- clientele in nature, i.e., a person/household can benefit from a federally assisted program provided they meet the program's eligibility criteria. Eligibility is typically established by household income and household size.
CDBG program funds will be expended based on program criteria. For example, public services are available on a citywide basis for qualified beneficiaries; fair housing and program administration activities will also be carried out on a citywide basis.
HOME funds will be utilized to support housing acquisition and rehabilitation activities for low-income tenants and homeowners. To qualify for these funds an evaluation of household income will be undertaken.
Geographic Distribution
Target Area Percentage of Funds
Citywide 100
Tible 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically As most of the City's residential areas are made up of low- and moderate-income households, the City distributes their allocation citywide.
Discussion
The City anticipates spending at least 70 percent of its entitlement funds in target areas, including areas that have low-and moderate-income concentrations or minority concentrations.
Annual Action Plan 29
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46 54
Affordable Housing
AP-55 Affordable Housing - 91.220(g)
Introduction
One of the greatest impediments to affordable housing is the low ratio of available federal and state resources to the high need of affordable housing needs.
As there are limited opportunities and funding available to provide affordable housing opportunities, the City consistently seeks new partnerships to increase the affordable housing options in the city. Ways that the City addressed affordable housing needs include the following programs:
Housing Choice Voucher Program: The City will continue to provide rental assistance to extremely low- and low-income households through the South Gate Housing Authority"s Housing Choice Voucher Program. Renter-households will be assisted, which will include elderly, single-parent, and disabled special needs households. However, these are not counted toward the affordable housing goals.
Fair Housing Program: The City's Fair Housing Program is administered by the Fair Housing Foundation, who provide fair housing services and landlord/tenant information to participants who request counseling, resource referral, complaint investigation, and public education on all forms of housing discrimination. Renter-households will be assisted, which will include elderly, single-parent, and disabled special needs households. However, these are not counted toward the affordable housing goals.
Homeowner Rehabilitation Program: This program provides deferred loans to qualified homeowners for rehabilitation on their properties. The property must be brought up to certain housing standards as part of the rehabilitation assistance. The program expects to assist 10 households this program year.
One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 0
Special-Needs 0
Total 0
Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through RentalAssistance 0
The Production of New Units 22
RehabofExistingUnits 15
Acquisition of Existing Units 0
Total 37
Table 10 - One Year Goals for Affordable Housing by Support Type Annual Action Plan 30
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47 55
Discussion
The Consolidated Plan identifies a high priority need to expand the supply of affordable housing and a high priority need to preserve the supply of affordable housing. During the 2022-2023 program year, the City will invest CDBG and HOME funds in the preservation of affordable housing units. Specifically, CDBG and HOME funds will be used to support affordable housing preservation projects including the City of South Gate's Residential Rehabilitation Program and Minor Home Improvement Program.
Annual Action Plan 31
OMB Control No: 2506-0117 (exp. 09/30/2021)
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AP-60 Public Housing - 91.220(h)
Introduction
There is no public housing in the City of South Gate.
Actions planned during the next year to address the needs to public housing Not Applicable - The City does not have public housing.
Actions to encourage public housing residents to become more involved in management and participate in homeownership
Not Applicable - The City does not have public housing.
If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not Applicable
Discussion
None.
Annual Action Plan 32
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AP-65 Homeless and Other Special Needs Activities - 91.220(i) Introduction
The City is located within the Los Angeles Homeless Services Authority (LAHSA) Continuum. The continuum provides oversight of federal homeless assistance dollars and collaborates with local communities to provide the best service to residents who are homeless. The Los Angeles Continuum conducts quarterly community meetings, and when appropriate the City attends and participates in these meetings.
South Gate residents who are of low-to-moderate income and at risk of experiencing homelessness will receive assistance to obtain and maintain housing stability through CDBG funded activities. Services provided may include income payments for low-income eligible residents, case management, and Rapid Re-Housing Activities including emergency shelter for residents who are experiencing homelessness.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The South Gate Police Department, in cooperation with The Salvation Army Bell Shelter, operates a homeless outreach program which consists of a mobile outreach team. The Police Department Liaison and personnel from the Bell Shelter coordinate street outreach efforts by vehicle and by foot. Street outreach, case management, and referrals are provided to homeless families and individuals through this program. Homeless clients are provided guidance in the identification of barriers to overcoming homelessness and the development of a plan to address these challenges. The team then assists clients at a highly supportive level to address those needs which may include accessing mainstream services, increasing income, developing self-determination, and accessing shelter and housing.
Addressing the emergency shelter and transitional housing needs of homeless persons.
Locally, the Salvation Army Bell Shelter operates a comprehensive program that offers transitional care for up to 350 homeless men and women. The goal of the Bell Shelteris to meet the needs of the homeless population by addressing the myriad of reasons why people become homeless and assisting them in developing a higher quality of life through independence. Services offered include emergency shelter, transitional housing, substance abuse rehabilitation, case management, counseling, on-site health care & medical referrals, HIV/AIDS education, ESL classes, computer training, vocational assistance, job referrals and life skills classes.
The South Gate Domestic Family Violence Education and Prevention program administered by the South AnnualActionPlan 33
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50 58
Gate Police Department provides shelter, court advocacy, counseling, 24-hour hotline, crisis intervention, support groups and case management to domestic and sexual abuse victims.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City of South Gate collaborates with different organizations to prevent the recurrence of homelessness. The City partners with local organizations and non-profits to offer various programs and resources for residents experiencing homelessness or who are at risk of homelessness. Locally, the Salvation Army Bell Shelter helps address the gaps in the City and the need for services to residents experiencing homelessness, unemployment, substance abuse, and other social and health resources.
Available services vary from case management, transportation and employment services, health and mental health referrals, life skills, individual and group therapy, social and recreational activities, needs assessment, benefits advocacy, and permanent housing assistance. The Salvation Army Bell Shelter works directly with the South Gate Police Department, Community Development, Parks and Recreation, the Housing Authority, and other local organizations to promote services and reach target populations.
To help prevent the recurrence of homelessness the program helps participants search for permanent housing and seek employment to maintain their home. Their case management team conducts workshops to assist residents with building resumes and career prep. Participants are referred to job openings and job fairs and are encouraged to participate in extracurricular activities such as attending monthly meetings, events, and volunteering at the community garden.
To combat homelessness, the City funds for a comprehensive Fair Housing Program that offers education and outreach activities for tenants, landlords, and owners. Education consists of workshops, presentations, community meetings, and trainings. The purpose of this program is to guide all parties on their rights, laws, and responsibilities. The Fair Housing Program conducts rental counseling workshops to those who are concerned with evictions rent increases and notices.
The City of South Gate also allocates funds to provide emergency income payments for three consecutive months to eligible households who are experiencing financial challenges and unable to pay for rental fees, security deposits, utility payments, and other payments that are in arrears.
Helping low-income individuals and families avoid becoming homeless, especially extremely AnnualActionPlan 34
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51 59
low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.
The City of South Gate Police Department has different practice methods for individuals being discharged and who are seeking support services. The Police Department links individuals to available resources and agencies in the City including People Assisting the Homeless (PATH), which is an organization that helps individuals experiencing homelessness in their community. PATH distributes food, and clothing to residents, connects residents to permanent housing, and provides ongoing supportive services for residents in need. PATH has an outreach and prevention team that works in areas where homelessness is more prevalent and connects individuals with employment. The City of South Gate Police Department refers individuals who are being discharged from jail to PATH forinterim housing, rapid rehousing, employment, and other permanent supportive services.
There are no hospitals in the City of South Gate, therefore the City does not often have individuals who are being discharged from hospitals. However, if individuals are seeking information the Police Department reaches out to PATH staff for resources, and supportive services. Additionally, if an individual is in custody and needs medical assistance, the City works with the Department of Mental Health and are returned safely to custody after treatment. The Department currently includes these practices as part of duty for patrol officers but will be establishing a team that will be dedicated to helping discharged individuals seeking programs and services.
Discussion
There are a variety of agencies in the region that provide housing options and case management assistance including those returning from mental and physical health institutions. They provide the option of living independently in a group setting. They are:
* Rio Hondo Temporary Home, Norwalk - Provides emergency food and transitional shelter for families with children in the Cerritos, Downey, La Mirada, Montebello, Norwalk, Pico Rivera, Santa Fe Springs and Whittier areas. There are no @eographical restrictions for residents. * Santa Fe Springs Transitional Living Center, Whittier - Provides shelter for homeless families in transition, most of whom are single parents or victims of domestic violence and substance abuse, in Los Angeles County.
* HospitalityHousing,Whittier-Provideshomelesssupportservicesforsingleadultsl8yearsand older and families with children.
* Birch Grove Homes, Norwalk - Provides supportive services to persons in an existing permanent Annual Action Plan 35
OMB Control No: 2506-0117 iexp. 09/30/2021)
52 60
housing program for persons with mental health disabilities.
Denker House/Harvest House, scattered sites -Provides supportive services in an existing permanent housing program for persons with disabilities. * Homes for Life Foundation, Norwalk - Provides permanent housing to eight persons with mental health disabilities in eight one-bedroom apartment style units. * SuCasaDomesticViolenceNetwork,Lakewood-Providescrisisinterventionservicefordomestic violence victims and their children, for a maximum of 30 consecutive days. * SalvationArmy,BellShelter-Providesemergencyshelterservicesandtransitionalcareforupto 350 homeless men and women.
The Southern California Rehabilitation Services - An independent living resource center in Downey offers programs to eligible South Gate residents that provide people with the tools to learn how to live independently including cooking, budgeting, reading, band finding employment.
They also offer disability assistance for improvements on homes for people with disabilities.
Annual Action Plan 36
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AP-75 Barriers to affordable housing - 91.220(j)
Introduction:
The impact on housing affordability disproportionately affects those who are lower income. HUD considers a housing unit affordable if the occupant household expends no more than 30% of its income on housing cost. In the situation where the household expends greater than 30% of its income on housing cost, the household is considered cost burdened. Cost burdened households have fewer financial resources to meet other basic needs (food, clothing, transportation, medical, etc.), less resources to properly maintain the housing structure, and are at greater risk for foreclosure or eviction.
Recent sales data for South Gate shows that housing prices continue to increase, while household incomes have failed to keep pace with home prices. There are also other factors that create barriers to affordable housing growth. The barriers that typically affect housing costs are as follows:
* Lack of developable land and/or where development is due to zoning. * Cost of developable land and construction.
* Credit worthiness of potential buyers for homeownership. * Social opinions discouraging affordable development in particular neighborhoods (Not in My Backyard "NIMBY").
* Lack of responsible landlords for maintaining safe and clean-living conditions. * Credit worthiness of potential renters.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
The City adopted General Plan 2035 in 2009. As part ofthe General Plan update, a new concept in dealing with land use and development standards was introduced. Unlike traditional Euclidean land use and zoning system, the proposed South Gate General Plan uses a "form based" system to determine location and intensity of uses.
The new Zoning Ordinance update was adopted in March 2015. The City's current estimated number of dwelling units is about 24,242 units. The Zoning Update has created density and development standards to accommodate an estimated growth of over 4,538 units over the next 25 years. This growth rate of Annual Action Plan 37
OMB Control No: 2506-0117 iexp. 09/30/2024)
54 62
additional units will help alleviate the projected population and issues of affordability.
Discussion:
None.
Annual Action Plan
OMB Control No: 2506-0117 (exp. 09/30/2021)
38 55
63 AP-85 0ther Actions - 91.220(k)
Introduction:
The City consulted the goals set up as part of the 2020-2025 Consolidated Plan and input from the community and Citizen Advisory Committee to determine the activities and goals outlined in the FY 2022- 2023 Annual Action Plan. The goals of the 2020-2025 Consolidated plan included:
* Preservation and rehabilitation of the existing housing stock using CDBG and HOME funds. * Expand and improve the quality and quantity of public service programs. @ Promote fair housing.
Provide infrastructure and public facility funding. @ Target code enforcement activities to public health and safety issues. * Providefinancialassistancefortherehabilitationofcommercialfagadeimprovements. * Economic Development activities that provide small business support and retention * Housing rehabilitation.
* Public Services, including mental health support, domestic violence prevention, and substance abuse services.
Actions planned to address obstacles to meeting underserved needs The primary obstacles to meeting the underserved needs of low-and moderate-income people include lack of funding from federal, state, and other local sources, the high cost of housing that is not affordable to low-and moderate-income people and the lack of availability of home improvement financing in the private lending industry. To address these obstacles, the City is investing CDBG and HOME funds through the 2022-2023 Annual Action Plan in projects that provide deferred loans to low-and moderate-income homeowners for home improvements, projects that provide public and neighborhood services to low-and moderate-income people and those with special needs, and projects that prevent homelessness.
Actions planned to foster and maintain affordable housing The City has been active in providing affordable housing through awarding HOME funds to Developers for senior citizen rental units, and acquisition and rehabilitation of deteriorated rental units for lowerincome households. The City also provides rental assistance through the Housing Choice Voucher Program to very low-income households through its Housing Authority. The City certifies Community Housing Annual Action Plan 39
OMB Control No: 2506-0117 (exp. 09/30/2021)
56 64
Development Organizations (CHDOs) to provide affordable housing using low HOME rents.
Actions planned to reduce lead-based paint hazards All units in a project assisted with CDBG and HOME funds must comply with the regulations found at 24 CFR Part 35. The purpose of the regulation is to identify and address lead-based paint hazards before children are exposed to lead. This requirement has been in effect since September 15, 2000.
Lead-based paint hazards are found in homes built prior to 1978. All Grantees and Participating Jurisdictions must assess homes built prior to 1978 for lead hazards and conduct interim or abatement controls as warranted. Most of the homes in South Gate were built prior to 1978 and have lead-based paint somewhere on the structure. Lead based paint is found on windowsills, doorways or under the eaves. The hazards of lead-based paint are primarily to young children up to age 6, as they are more likely to eat peeling paint. Lead adversely affects the development of a child's brain and other organs.
The City's strategy in addressing lead-based paint hazards involves an educational component for the public, printed outreach information to those households in the "lead hot zones" as identified by the County, and printed information are given to participants in the City's rehabilitation loan programs.
The Residential Rehabilitation Program focuses on rehabilitating existing housing stock throughout the Citycoveringinteriorandexteriorhomeimprovementand/orrepairs. IncombinationwiththeResidentiat Rehabilitation Program, the City offers SI0,000 grants to be used for termite and lead abatement. Lead assessments are conducted on all housing projects, both single family and multi-family units. All HCV participant rental units are inspected annually.
Actions planned to reduce the number of poverty-level families The implementation of CDBG and HOME activities meeting the goals established in the 2020-2025 Consolidated Plan and this Annual Action Plan will help to reduce the number of poverty level families by:
* Supporting activities that expand the supply of housing that is affordable to low-and moderate- income households.
* Supporting activities that preserve the supply of decent housing that is affordable to low-and moderate-income households.
* Supporting a continuum of housing and public service programs to prevent and eliminate homelessness.
* Supporting housing preservation programs that assure low-income households have a safe, Annual Action Plan 40
OMB Control No: 2506-0117 (exp. 09/30/2021)
57 65
decent, and sanitary place to live; and
Supporting public services for low-and moderate-income residents including those with special needs and those at risk of homelessness offered by nonprofit organizations.
In addition to these local efforts, mainstream state and federal resources also contribute to reducing the number of individuals and families in poverty. In California, the primary programs that assist families in poverty are CalWORKs, CalFresh (formerly food stamps) and MediCal. Together, these programs provide individuals and families with employment assistance, subsidies for food, medical care, childcare, and cash payments to meet basic needs such as housing, nutrition, and transportation. Other services are available to assist persons suffering from substance abuse, domestic violence, and mental illness.
Actions planned to develop institutional structure The City has tried to develop an institutional structure that will help identify and access resources to improve the community. The City will continue to work with nonprofit entities to deliver public services.
As a member of the LAHSA, the City will provide critical information to the County of Los Angeles for preparation of the County's Continuum of Care Homeless Assistance grant applications. South Gate will provide critical information regarding mainstream funds the City will make available to serve the homeless and will also assist in identifying and prioritizing gaps and needs in the regional system of care.
Externally, the City is in direct contact with the Chamber of Commerce and the Tweedy Mile Business Association, both of which represent private industry. The City also partners with various nonprofit organizations to provide affordable housing opportunities. These nonprofits act as subrecipients to provide a variety of services to the community.
Actions planned to enhance coordination between public and private housing and social Service agencies
The City of South Gate is proactive in coordinating with assisted-housing providers, particularly the City's Housing Authority, homeless assistance centers and programs, youth and family oriented social service organizations and health organizations which provide outreach and counseling.
The Community Development department is comprised of Buildin@ & Safety, Planning, Housing and Code Enforcement Divisions, who work closely together to coordinate programs with local social service providers to either meet needs directly or to make referrals to outside services, as necessary. Currently, Annual Action Plan 41
OMB Control No: 2506-0117 iexp. 09/30/2021)
58 66
staff makes referrals based upon the available known assistance data.
Discussion:
See discussion above.
Annual Action Plan
OMB Control No: 2506-0117 (exp. 09/30/2021)
42 59
67 Program Specific Requirements
AP-90 Program Specific Requirements - 91.220(1)(1,2,4) Introduction:
In the implementation of programs and activities under the 2022-2023 Annual Action Plan, the City of South Gate will follow all HUD regulations concerning the use of program income, forms of investment, overall low-and moderate-income benefit for the CDBG program and recapture requirements for the HOME program.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(1%1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan
3. The amount of surplus funds from urban renewal settlements
4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan.
5. The amount of income from float-funded activities Total Program Income
o
o
o
o
Other CDBG Requirements
1. The amount of urgent need activities o
Annual Action Plan 43
OMB Control No: 2506-0117 (exp. 09/30/2021)
60 68
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(1%2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:
The City will not use any other forms of investment beyond those identified in Section 92.205. The Homeowner Rehabilitation Program provides deferred loans to qualified homeowners for rehab on their properties. The loan is due and payable when title is transferred, or property is refinanced or sold. The property must be brought up to certain housing standards as part of the rehab assistance.
The property must be owner-occupied and may have up to four units. Qualified households must have an annual income at or less than 80% of the area median income. The program expects to assist five households this program year.
2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:
In PY 2022-2023, the City does not plan to use HOME funds for homebuyer down payment assistance. However, some homebuyers that were assisted in prior years may decide to sell their homes during the upcoming program year. In that event, the City will enforce the resale and recapture guidelines.
3. Adescriptionoftheguidelinesforresaleorrecapturethatensurestheaffordabilityofunitsacquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:
Please refer to "HOME Investment Partnerships Program Policies and Procedures Manual"
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: ' The City does not intend to use HOME funds under the 2022-2023 Annual Action Plan to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds.
Annual Action Plan 44
OMB Control No: 2506-0117 (exp. 09/30/2021)
61 69
ATT ACHMENT C
SOUTH GATE PRESS
This space for flllng stamp only
3731 WILSHIRE BLVD STE 840. LOS ANGELES, CA 90015
Telephone (323) 558-5720 / Fax (213) 834-0584
(Hfiwoftfie
Sasth ame CityCierk
AUG 0 2 2023
PILED
Yodit Glaze, City Clerk
CITY OF SOUTH GATE /CI1Y CLERK
8650 CALIFORNIA AVE
SOUTH GATE, CA - 90280
PRE#: 3721875
PROOF OF PUBLICATION
(2015.5 C.C.P.)
State of California
County of LOS ANGELES
NOtiCe%e: HRG-NOTICEOFHEARING
Ad Description:
FY 2019-2020 Annual Action Plan Substantial Amend No. 6 I am a citizen of the united States and a resident of the State of California; I am over the age of eighteen years, and not a party to or Interested In the above entitled matter. I am the principal clerk of the printer and publisher of the SOUTH GATE PRESS, a newspaper published in the English language in the city of SOUTH GATE, county of LOS ANGELES, and adjudged a newspaper of general circulation as defined by the laws of the State of California by the Superior Court of the County of LOS ANGELES, State of California, under date 04/19/1929,CaseNo.273415. Thatthenotice,ofwhlchtheannexedisa printed copy, has been published in each regular and entire issue of said newspaper and not In any supplement thereof on the following dates, to-wit:
07/20/2023
Executed on: 07/20/2023
At Los Angeles, California
I certi§ (or declare) under penalty of perjury that the foregoing is true and correct.
Slgnature
IlllllIIIllllIIIlllIIIIIIIIIllIllIlllIIlllIllllIIlllIIlllIllllIllllIllllII 62 Email
70 PUBLICNOTICE
CITY OF SOUTH aATE
CITY COUNCIL
NOTICE OF PuBllC HEARING
FY 201!1-202(I ANNUAIACT(ON PLAN SIIBSTANTIAL AMENDMENT N0. 6 HearJ Datai Tuesday, August 22, 20!3
Timei 6:30 p.m. or soon thereafter to a date csrtaln
Place: City Hall Council Chambers at 8650 Caltfomia Ave, South Gate, CA 90280 Descrlptlon: The City of Soiith Gate ICtty) hereby hotlfiesthe general public of a publlc hearing on August 22, 2023, to recetve publlc comment On Substantial Amendment No. 6to the FY2019-2020 Annual Action Plan to conslder reprogramming the balance of CDBG-CV funds.
PropOStid Amendment No. 6 to the FY 2(119-2020 Annual Action Plan CDBG Programi The Clty Coundl will conduct a publ[t: hearing to consider the modlflcatlon In activity funding levels for progranns. Thefollowlngprogramsmaybeadded,Increased,reduced,orellmlnated:
CDBG-CV AdMtles
FY zoxg- 2020
CDBa-CV
APPROVED
BUDGET
PROPOSED
PY 2019-2020
COBa-CV
BUDGET
AMENDME?ff
N0. 6
NETCHANGe
CDBG-CV ADMINISTRATION i347,645 i347,645 9o
HELPLINEYOUTH COuNSELlN(i i245,354 i245,354 90
SALVATION ARMY- HOMELESS
SH ELTER %s,oao %s,ooo SO
FAMILYVIOLENCE PREVENTION i65,000 S65,000 fO
ALT AMED COVID-1!I TESTIN(I f62,5(10 ps4soo FO
COMPATIOR - MENTAL HEALTH
SERVICES 6201,273 9207,436.59 96,263.sg
BETTZEDEK 9+g,:igo 6'sg,agti SO
SENIOR FOOD DISTRIBUTION 9;igs,zoo 9149,856 (S136,344)
FOOD INSECURITY - NORTHGATE
PROGRAM 9igz,ot4 6197,014 60
YOt)TH EM)'LOYMENT PROGRAM -
CCCIB 975,000 6zs,ooo 60
SOUTH GATE CHAMBER OF
COMMERCE - SMALL BUSINESS
ASSISTANCE
9zs,ooa S75,000 SO
POLICE EXPLORERS S17,OCK} 617,ODD SO
HOME MODIFICATION PROGRAM 641,785 6171,865.41 9t:io,oso.+i TH E CALIFORNIA lATINO
LEAOERSHIP INSTITUTE %o,iss S60,165 90
Public Revlw Camnienti A thirty-day public coniment period will be provided commendng on July 24, 2023, through August 22, 2023. Citizens can submlt small comments In advance of the pubilc hearlng to the attetiklon of Caml Averell, Houslng Manager at [email protected].
Public Hearlng: The public Is Invlted to partlclpate in the meetlng to provide Input and comments. The City encourages the participation Of all dtlZtinS, Includlng non-Engllsh speaking persons 88 Wtill a5 persons with dlsahllltles. Cltizens can submltverbsl comments to the Clty Coundl at the time ofthe publlc hearing.
Avallablmy of oocurnent for Publlc Commemi A Publlc Hearing regarding Amendment No. 6 to the FY 2019/2020 Armual Actlon Plan wlll be held an Tuesday, August 22, 2023, at 6i30 p.m. at City Hall, Councll Chamberi.
A copy of the Plan IS On file and available fCir publk. reVleW m the Clty of South Gate Community Development Department and the City webpage be@lnnlngJuly 24, 2023i ii https://www.cltyofsauthHate.or@/Government/Departments/Commiinlty- oevalopment/Housing-/uthorlty/CommunltH)evelopment-Block-Grant-CDBG-Program Invltatkrn to be heardi All Interested persons are invited to the Publlc Heating to be heard. In addltlon, wrltten commentsmaybe submitted tothe City Councll prlortothe hearing. Comments may be submitted In wrlting by malllng comments to City Ofsouth Gate, Community Development Deparbnent, xttni Carol AVerBll, Housing Manager, 865(I Callfornta Avenue, South Ciate, ca 9(1280, Via emBll at [email protected] orby calllngln durlngthe meeting. Those desklngacopy ofthestaff report orfurther information related to thls proiect should contact;
Contact: Carol Averell+ Hausfng Manager
Phone: 562-563-'1535
E-mafl i [email protected]
MailinBAddressi CommunityDevelopmentDeparkment
CRy ofSouth Gate
8650 Callfornla Avenue
South Gate, CA 90280-3075
Accesslbllky: It Is the Intentlon of the City of South Gate to comply wlth the Americans with Disabllltles Act (404) In all respects. The City of South Gate wlll attempt to accommodate attendees lii every reasonable manner. Please contact at least 72 hours prlor to the abova scheduled publlc hearing to establish need and to determlne If addltlonal accommodatlon Is fesslble.
ESPAROL CN85#s721B75
63 71
PUBLIC NOTICE
CITY OF SOUTH GATE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
SOgH.,'%":eocf:eC/erk
Jul ' 7 20;43
P/[eD
FY 2019-2020 ANNUAL ACTION PLAN SUBST ANTIAL AMENDMENT N0. 6 Hearing Date: Tuesday, August 22, 2023
Time: 6:30 p.m. or soon thereafter to a date certain Place: City Hall Council Chambers at 8650 California Ave, South Gate, CA 90280 Description: The City of South Gate (City) hereby notifies the general public of a public hearing on August 22, 2023, to receive public comment on Substantial Amendment No. 6 to the FY 2019-2020 Annual Action Plan to consider reprogramming the balance of CDBG-CV funds.
Proposed Amendment No. 6 to the FY 2019-2020 Annual Action Plan CDBG Program:
The City Council will conduct a public hearing to consider the modification in activity funding levels for programs. The following programs may be added, increased, reduced, or eliminated:
CDBG-CV Activities
FY 2019- 2020
CDBG-CV
APPROVED
BUDGET
PROPOSED
FY 2019-2020
CDBG-CV
BUDGET
AMENDMENT
N0. 6
NET CHANGE
CDBG-CV ADMINISTRATION S347,645 S347,645 50
HELPLINE YOUTH COUNSELING 5!45,354 S245,354 !>O
SALVATION ARMY-HOMELESS
SHELTER S45,000 945,000 50
FAMILY VIOLENCE PREVENTION S65,000 S65,000 SO
ALTAMED COVID-19 TESTING S62,500 S62,500 SO
COMPATIOR - MENTAL HEALTH
SERVICES S201,173 S207,436.59 S6,263.59
BET TZEDEK §19,390 S19,390 SO
SENIOR FOOD DISTRIBUTION §286,200 S149,856 (5136,344)
FOOD INSECURITY - NORTHGATE
PROGRAM S197,014 S197,014 SO
YOUTH EMPLOYMENT PROGRAM -
CCCLB
§75,000 575,000 SO
SOUTH GATE CHAMBER OF
COMMERCE - SMALL BUSINESS
ASSIST ANCE
S75,000 575,000 SO
POLICE EXPLORERS S17,000 S17,000 SO
HOME MODIFICATION PROGRAM S41,785 S171,865.41 S130,080.41
THE CALIFORNIA LATINO
LEADERSHIP INSTITUTE S60,165 S60,165 50
72 Public Review Comment: A thirty-day public comment period will be provided commencing on July 24, 2023, through August 22, 2023. Citizens can submit email comments in advance of the public hearing to the attention of Carol Averell, Housing Manager at [email protected].
Public Hearing: The public is invited to participate in the meeting to provide input and comments. The City encourages the participation of all citizens, including non-English speaking persons as well as persons withdisabilities. CitizenscansubmitverbalcommentstotheCityCouncilatthetimeofthepublichearing.
Availability of Document for Public Comment: A Public Hearing regarding Amendment No. 6 to the FY 2019/2020 Annual Action Plan will be held on Tuesday, August 22, 2023, at 6:30 p.m. at City Hall, Council Chambers.
A copy of the Plan is on file and available for public review at the City of South Gate Community Development Department and the City webpage beginningJuly 24, 2023:
* https://www.cityofsocithzate.orH/Government/Departments/Community- Development/HousinH-Authority/Community-Development-Block-Grant-CDBG-Program Invitation to be heard: All interested persons are invited to the Public Hearing to be heard. In addition, written comments may be submitted to the City Council prior to the hearing. Comments may be submitted in writing by mailing comments to City of South Gate, Community Development Department, Attn: Carol Averell, Housing Manage5 8650 California Avenue, South Gate, CA 90280, via email at [email protected] or by calling in during the meeting. Those desiring a copy ofthe staff report or further information related to this project should contact:
Contact: Carol Averell, Housing Manager
Phone: 562-563-9535
E-mail : [email protected]
Mailing Address: Community Development Department
City of South Gate
8650 California Avenue
South Gate, CA 90280-3075
Accessibility: It is the intention of the City of South Gate to comply with the Americans with Disabilities Act (ADA) in all respects. The City of South Gate will attempt to accommodate attendees in every reasonable manner. Please contact at least 72 hours prior to the above scheduled public hearing to establish need and to determine if additional accommodation is feasible.
ESPA?JOL
lnformaci6n en Espariol acerca de esta junta puede ser obtenida Ilamando at 323-563-9535 Published: July 20, 2023
65 73
SOUTH GATE PRESS
Thls space Toi fillng stamp only
3731 WILSHIRE BLVD STE 840, LOS ANGELES, CA 90015
Telephone (323) 556-5720 / Fax (213) 834-0584
Yodit Glaze, City Clerk
CITY OF SOUTH GATE /CITY CLERK
8650 CALIFORNIA AVE
SOUTH GATE, CA - 90280
PRE#: 3721878
(Mfice of the
%a-.h (iate Ci'ty Clerk
AU5022023
FILED
PROOF OF PUBLICATION
(2015.5 C.C.P.)
State or California
County of LOS ANGELES
NOtiCe %e: HRG - NOTICE OF HEARING
Ad Description:
FY 2022-2023 Annual Action Plan Substantial Amend No. 2 I am a citizen of the united States and a resident of the State of California; I am over the age of eighteen years. and not a party to or interested in the above entitled matter. I am the principal clerk of the printer and publisher of the SOUTH GATE PRESS, a newspaper published in the English language In the city of SOUTH GATE, county of LOS ANGELES. and adjudged a newspaper of general circulation as defined by the laws of the State of California by the Superior Court of the County of LOS ANGELES, State of California, under date 04/1 9/1 929, Case No. 2734'l5. That the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit:
07/20/2023
Executed on: 07/20/2023
At Los Angeles, California
I certlly (or dedare) under penalty of perjury that the foregoing is true and correct.
Signature
lIlllIlllllllllllIllllIllIIIlllllIllIIIIIllllllIllllIllIlllllllllllIIlllll Email
74 PUBLIC NOTICE
CITY OF SOUTH GATE
CITYCOUNCIL
NOTICE OF PUBLIC HEARING
fl 2022-2023 ANNUAL A(TION PLAN SUBSTANTIAL AMENDMENT N0. 2 Hearing Datei Tuesday, August 22, 2023
Timai 6:30 p.m. or soon thereafter to a date certain
Placei Clty Hall Councll Chambers at 8650 Callfornla Ave, 5outh Gate, CA 90280 Descrtptlon: The City of South Gate (Clty) hereby notlfles the general public ofa publlc hearlnB on August 22, 2023, tO receive public comment On Substantial Amendment NO. Z tO the FY 2022-2023 AnnUtil Action Plan.
Proposed Amendment No. 2 to the PI 2022-2C123 Annual Adlon Plan CDBG Pro@rami The Clty Coundl will condutt a publlc hearing to consider the modification In actlvity fundlng Isvels for programs. The following programs may be added, Increased, reducad, ot elimlnated:
CoBG Activities FY 2022- 2023
CDBB APPROVEO
BuDaET
PROPOSED
PY 2022-2023
CDBG BUDGET
AMENDMENT
N0. 2
NET CHANGE
CDW Available Funds @ z,gag,os
CDBG ADMINISTRATION 6251,793 9251,793 !O
FAIR HOUSING ADMINISTRATION 924,000 S24,000 :O
HOME PROGRAM DELIVERY 9150,000 .9isa,ooo fO
GRAFFITI ABATEMENT S140,000 9140,OCK) SO
SOUTH GATE -PARK FENCE PROJECT 6!i7S,000 !)1,158,173 6583,173 CODE ENFORCEMENT 6450,228 e<so,;i:is :SO
COMMERCIAL FA(,ADE 6143,850 6143,850 po
COMMUNITY DEVELOPMENT
REVITALIZATiON - Buslness Slgn and
Webslte Pmgram
%50,000 1650,000 SO
STREET IMPROVEMENT PROJECTS 6ss:i,iza SO (9583,173)
Total Biidget I 2,968,tl44 # z,gea,oqa
Public Review Commenti A thlrty-day publlc comment perlod will be ptovlded commenclng on July 24, 2023, through August 22, 2023. CltlZen$ Can submit small commenti In advance afthe public hearing to the attentlon af Carol Averell, Housing Manager at [email protected].
Plibllg Headng: The publlc Is Invlted to partldpate In the meeting to provide Input and comments. The Clty encourages the particlpatlon of all cltlzens, Includlng non-English speaklng persons as well as persons withdlgabl(ltles. CltizenscansubmltverbalcommenUitatheCItvCouncllatthetlmeofthepubllchearlng.
Avallabillty of Document for Public Cammenti A Public Hearlng regardlng Amendment No. 2 to the FY 2022-2023 Annual ACtlOn Plan Will be held On TueSdaVI AllguSt 22, 2023, at 6i3(1 p.m. at Cite Hall, COunCll Chambers.
A copy of the Plan Is on file and avallabia for public review at the City of South Gate Community Development Department and the City webpage beglnningJuly 24, 2023:
https://www.cltyofsouthgate.orH/Government/Depadments/Community- Development/Hously-Aqt§oilty/Community-Development-(llock-Grant-CDBa-program Invitation to be heardi Afl interested persons are Invited to the Publlc Hearlng to bs heard. In addltlon, written comments maybesubmltted tothe City Council priorto the hearing. Commentsmay be subrnltted In wrltlng by malllng comments tO Clty Of SOuth Gate, Community Development epartment, Attn: Carol Averell, Housing Manager, 8650 California Avenue, South Gate, CA 90280, via emall at [email protected]@or by calling in duringthe meeting. Those deslrlnBa copyofthe staffreportorfurkher Information related to this project should contact:
COntact: Carol Averelli Housing Manager
Phone: 562-563-9535
E-mall: [email protected]
Mailln@ Address: Community Development Department
Clty of South Gate
8650 Callfornm Avenue
South Gate, CA 90280-3075
Accesslbillty: It Is the Intentlon of the City of South Gate to comply wlth the Amerlcans with Disabllltles Act (ADA) In all respects. The Clty of South Gets wlll attempt to accomn'iodate attendees In every reasonable manner. Please contad at least 72 hours prlor to the above scheduled public hearlnB to establish need and to determlne If addltlonal accommodatlon Is faaslble.
ESPJJIOL
lnforrnad6n en Espafiol acerca de estalunbi puede ser obtenlda llamando el323-563-9535 Published: July 20, 2023
CN8[)113721878
75 PUBLIC NOTICE
CITY OF SOUTH GATE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
FY 2022-2023 ANNUAL ACTION PLAN SUBST ANTIAL AMENDMENT N0, 2 %ths@ae,,l'cez,;,
JUh72043
filleD
Hearing Date: Tuesday, August 22, 2023
Time: 6:30 p.m. or soon thereafter to a date certain
Place: City Hall Council Chambers at 8650 California Ave, South Gate, CA 90280 Description: The City of South Gate (City) hereby notifies the general public of a public hearing on August 22, 2023, to receive public comment on Substantial Amendment No. 2 to the FY 2022-2023 Annual Action Plan.
Proposed Amendment No, 2 to the FY 2022-2023 Annual Action Plan CDBG Program:
The City Council will conduct a public hearing to consider the modification in activity funding levels for programs. The followin@ programs may be added, increased, reduced, or eliminated:
CDBG Activities F%' 2022- 2023
CDBG APPROVED
BUDGET
PROPOSED
FY 2022-2023
CDBG BUDGET
AMENDMENT
N0. 2
NET CHANGE
CDBG Available Funds 9 2,968,044
CDBG ADMINISTRATION S251,793 5251,793 SO
FAIR HOUSING ADMINISTRATION 924,000 924,000 !>O
HOME PROGRAM DELIVERY 5150,000 S150,000 SO
GRAFFITI ABATEMENT 5140,000 9140,000 90
SOUTH GATE -PARK FENCE PROJECT S575,000 Sl,158,173 S583,173 CODE ENFORCEMENT 9450,228 !5450,228 SO
COMMERCIAL FA(;ADE S143,850 S143,850 SO
COMMUNITY DEVELOPMENT
REVITALIZATION - Business Sign and
Website Program
S650,000 ' S650,000 I 5o
STREETIMPROVEMENT PROJECTS S583,173 SO (S583,173)
Total Budget S 2,968,044 S 2,968,044
Public Review Comment: A thirty-day public comment period will be provided commencing on July 24, 2023, through August 22, 2023. Citizens can submit email comments in advance of the public hearing to the attention of Carol Averell, Housing Manager at [email protected]. 76 Public Hearing: The public is invited to participate in the meeting to provide input and comments. The City encourages the participation of all citizens, including non-English speaking persons as well as persons withdisabilities. CitizenscansubmitverbalcommentstotheCityCouncilatthetimeofthepublichearing.
Availability of Document for Public Comment: A Public Hearing regarding Amendment No. 2 to the FY 2022-2023 Annual Action Plan will be held on Tuesday, August 22, 2023, at 6:30 p.m. at City Hall, Council Chambers.
A copy of the Plan is on file and available for public review at the City of South Gate Community Development Department and the City webpage beginning July 24, 2023:
* https://www.cityofsouthzate.orz/Government/Departments/Community- Development/Housing-Authority/Community-Development-Block-Grant-CDBG-Program Invitation to be heard: All interested persons are invited to the Public Hearing to be heard. In addition, written comments may be submitted to the City Council prior to the hearing. Comments may be submitted in writing by mailing comments to City of South Gate, Community Development Department, Attn: Carol Averell, Housing Manager, 8650 California Avenue, South Gate, CA 90280, via email at [email protected] or by calling in during the meeting. Those desiring a copy ofthe staff report orfurther information related to this project should contact:
Contact: Carol Averell, Housing Manager
Phone: 562-563-9535
E-mail: [email protected]
Mailing Address: Community Development Department
City of South Gate
8650 California Avenue
South Gate, CA 90280-3075
Accessibility: It is the intention of the City of South Gate to comply with the Americans with Disabilities Act (ADA) in all respects. The City of South Gate will attempt to accommodate attendees in every reasonable manner. Please contact at least 72 hours prior to the above scheduled public hearing to establish need and to determine if additional accommodation is feasible.
ESPMIOL
lnformaci6n en Espariol acerca de esta junta puede ser obtenida Ilamando at 323-563-9535 Published: July 20, 2023
69 77
CITYMANAGER'SOFFICE Item No. 2
AUG ! 5 2023
S:'lrzy
C'Uy of South Gate
CITY COUNCIL
AGENJDA BJILL
For the Regular Meeting of: August 22, 2023
ent: Public Works
SUBJECT: RESOLUTION DECLARING A CONTINUED EMERGENCY AND
AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-PRK WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY
CONTRACTING PROCEDURES OF THE SOUTH GATE MUNICIPAL CODE AND
THE CALIFORNIA PUBLIC CONTRACT CODE
PURPOSE: To declare an emergency still exists and to authorize the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project without public bidding. The Los Angeles County Department of Public Health, Solid Waste Division ("County") issued a Corrective Action Order requiring construction to stop on the project. The declaration of emergency is necessary to streamline the process to procure a replacement contractor to provide maintenance activities to preserve the site in a safe condition until the County authorizes construction work on the project to resume.
RECOMMENDED ACTIONS: The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.
FISCAL IMPACT: There is no impact to the General Fund. The Urban Orchard Project ("Project") has received a total of $30.5 million in grant and other funds for design, construction, operations, and maintenance, as summarized below, inclusive of a $5,000,000 grant from Caltrans.
ANALYSIS: The Project was under construction and approximately 80% of construction work has been completed. On December 29, 2022, the City received a Corrective Action Order ("Order") from the County. The Order required the City to stop all construction activities until such time as a Post Closure Land Use Plan ("PCLUP") for the Project site was approved by the County. Given the PCLUP approval process and input received to date, it will take at least several months, possibly six or more, to obtain approval.
I 78
To avoid the significant delay damages that would be payable by the City to the general contractor during a prolonged suspension of the project pending approval of the PCLUP, the City Council terminated the general contractor's agreement at a Special City Council meeting on February 6, 2023. Such termination provided both immediate and long-term cost savings to the City but also created an irnrnediate need for the City to retain an interim contractor to perform certain ongoing maintenance and safety activities; a need which must be met sooner than the time necessary to engage in normal public bidding procedures The proposed Resolution declares a continued emergency exists pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code § 22050. Those Code Sections allow cities, by resolution, to approve the City's entry into contracts without engaging in public bidding where certain emergency conditions are found to have occurred. Staff continues to believe that the County's Order directing all construction work to be ceased on the Project, constitutes such an emergency due to the public's safety with an unfinished construction site and the need to respond accordingly to additional directives given by the County related to ensuring public safety. Staff is recommending that the City Council adopt the proposed Resolution so that the City can avail itself of the accelerated contracting procedures authorized by those Code Sections. The Resolution, (1) declares an emergency, (2) authorizes the City Manager to take such actions deemed necessary to cause the maintenance activities to be performed and to procure the necessary equipment, services, and supplies all without giving notice for bids for contracts, (3) requires that at each regularly scheduled City Council Meeting, the City Manager present to the Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids, why that action is necessary to respond to the emergency, and that the City Council review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action until the emergency action is terminated.
The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.
Since the original Resolution declaring an emergency was approved by the City Council on February 6, 2023, the following contracts, expenditures, and milestones have been undertaken:
1. NR Development Inc., was informed that Contract No. 2021-66-CC was terminated by the City Council effective February 13, 2023, except for maintenance activities. Staff met with NR Development Inc., to discuss the steps to close out construction activities and continue maintenance activities. As of February 16, 2023, NR Development Inc., is no longer providing any project services or maintenance activities.
2. City forces are providing maintenance services of the site. The site has been secured with perimeter fencing and security contract services.
3. Coordination with the Trust for Public Land ("TPL") to complete the process to prepare the technical documents necessary to secure a replacement contractor was 2 79
completed. Preliminarily selected a recommended interim contractor; conducted a field review; and received a fee proposal for the interim maintenance and construction activities approved by the Local Enforcement Agency ("LEA"). Received a proposal from the contractor and have begun negotiations.
4. Submitted to the LEA the Summary of Investigations Report, Workplan of Interim Control Measures ("WICM"), Supplemental WICM and Phase II Workplan. Received approval of the WICM and conditional approval of the Phase II Workplan. Submitted a revised WICM as requested by the LEA. Submitted the revised Phase II Workplan on April 18, 2023. On May 9, 2023, the LEA approved the Revised WICM for which the safety measures were implemented by May 12, 2023. The first month monitoring per the approved Phase II Workplan was completed on June 30, 2023.
5. Approved a funding increase for TPL in the amount of $50,000. On January 24, 2023, the City Council approved a $250,000 budget for Amendment No. 6 to Contract No. 3352 with TPL, however, Amendment No. 6 had a budget requirement of $300,000. A budget increase of $50,000 was administratively approved to align the amount of the budget authority with the $300,000 budget requirement for Amendment No. 6, which provides funding for the technical services required to comply with requirements from the LEA.
6. A bid was received from LA Engineering to complete the construction of maintenance activities in the WICM approved by the LEA for the Urban Orchard Project. A construction contract in the amount of $2,919,248 was executed administratively under the authority granted by the subject resolution. Work began July 2023.
BACKGROUND: The Project is a part of the FY 2022/23 Capital Improvement Program. The Project is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. Two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and provide recreation opportunities to South Gate residents.
The Project is being constructed on a property that was used as an unpermitted landfill until 1949 by an entity la'iown as Southeastern Disposal and By-Products. The property site is identified in CalRecycle's Solid Waste Information System ("sWIs") as an Unpermitted Closed Solid Waste Disposal Site and SWIS No. 19-AA-5545. In 1984, the State of California Department of Health Services, Toxic Substances Control Division concluded that the clean-up work completed effectively mitigated waste constituents to proceed with the Lewis Homes residential development project. The requirements of the PCLUP came into effect in 1988. As such, the project site is subject to State solid waste regulations that require the PCLUP before any change to the current land use, construction, or land preparation can occur.
The Los Angeles County Department of Public Health, Solid Waste Management Program, acts as the LEA for the State of California's Department of Resources Recycling and Recovery ("CalRecycle"). The County is authorized by Division 30 of the Public Resources Code ("PRC"), Section 43209 and 45000, Title 14 and 27 of the California Code of Regulations (14 3 80
CCR & 27 CCR), to enforce applicable solid waste regulations and to ensure solid waste sites meet the state minimum standards within the County of Los Angeles. As such, the City is working with the LEA to obtain approval of the PCLUP.
Construction is currently at the 80% completion stage. Improvements that have been substantially completed include, but are not limited to, rough grading, drop inlet for storm water diversion structures in the Bandini Channel, a wetland overlook area, the stream adjacent to the education/flexible space building and wetland, south bio swale, construction of 18 raised planters, planting of 75 trees, installation of the prefabricated education center and the restroom/maintenance building, two shade structures, a water element at the playground, installation of multi-use walking and bicycle pathways, exercise equipment located at various stages along the walking and bicycle paths, benches, picnic tables, drinking fountains, trash cans, and pathway lighting. The total estimated cost of improvements completed to date is over $12 million.
The Project has received the listed grants. The process has begun to enter into an agreement with Caltrans to receive an additional $5 million for a grand total of $30.5 million.
Grants Amount Grant Recipient
State Water Resource Control Board (Prop 1) $7,975,100 City
Land and Water Conservation Fund (LWCF) $3,000,000 Los Angeles County Flood Control District $530,000 Safe Clean Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 Grant $1,919,847
Conservation Corp of Long Beach $713,015
Caltrans $5,000,000
Rivers and Mountains Conservancy Funds $4,404,798 TPL Private Donations $90,000
Total $30,506,161
ATTACHMENT: Proposed Resolution
GD:lc
4 81
Attachment A
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTH GATE, ST ATE OF CALIFORNIA, DECLARING AN
EMERGENCY STILL EXISTS AND AUTHORIZING
REPAIR, REPLACEMENT OR MAINTENANCE
ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE
URBAN ORCHARD PROJECT WITHOUT PUBLIC
BIDDING, PURSUANT TO THE EMERGENCY
CONTRACTING PROCEDURES OF THE SOUTH GATE
MUNICIPAL CODE AND THE CALIFORNIA PUBLIC
CONTRACT CODE
WHEREAS, at the Special City Council meeting on February 6, 2023, the City Council for the City of South Gate ("City") considered and passed a Resolution declaring an emergency and authorized the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project ("Project") pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code; WHEREAS, construction activities at the Project site began on August 2, 2021, and have reached the eighty percent completion stage, but the Project will require several more months of work before it is complete;
WHEREAS, the City has received notice from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"), demanding that the City immediately cease all construction work on the Project until such time that a Post Closure Land Use Plan ("PCLUP") is submitted to the County for approval before any change to the current land use, construction, or land preparation can occur to comply with the requirements of the California Code of Regulations, Title 27 (27 CCR), Section 21190 (the "Cease and Desist and Corrective Action Order");
WHEREAS, the City has terminated its constructionagreement withthe contractor, except for the requirement for the contractor to perform certain maintenance activities; WHEREAS, although no construction activities will occur at the Project site until the County issues its PCLUP, it will be necessary in the interim for certain minimal maintenance activities to be performed at the site for the protection of the existing improvements and/or for public safety (collectively, the "Maintenance Activities"); WHEREAS, at a special meeting of the South Gate City Council ("Council") held on Monday, February 6, 2023, the Council received information provided by the City's Public Works Department establishing that the City does not have sufficient manpower to perform the Maintenance Activities with its own forces, and that the immediate need for the performance of the Maintenance Activities does not permit a delay that would result from a competitive solicitation for bids; and
82 WHEREAS, the City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.
NOW, THEREFOR, BASED ON THE FACTS SET FORTH ABOVE, THE COUNCIL OF
THE CITY OF SOUTH GATE, CALIFORNIA, HEREBY MAKES THE FOLLOWING FINDINGS:
1. The County's issuance of the Cease and Desist and Corrective Action Order at the current stage of the Project work, coupled with the immediate and ongoing need to perform the Maintenance Activities, has created an emergency for the City with respect to the Project; and
2. The emergency will not permit a delay resulting from a competitive solicitation for bids to perform the Maintenance Activities; and
3. The actions to be taken pursuant to the Resolutions set forth below continue to be necessary to respond to the emergency; and
4. The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.
NOW, THEREFOR, THE COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals and findings are true and correct and incorporated herein by reference.
SECTION 2: Pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code § 22050, the Council hereby authorizes and directs the City's City Manager and his designees to take such actions as the City Manager deems necessary to cause the Maintenance Activities to be performed, and to procure the necessary equipment, services, and supplies therefore, all without giving notice for bids to let contracts, and without regard to the dollar amounts of the contracts for such activities, equipment, services and supplies.
SECTION 3: At each regularly scheduled meeting of the Council after the date of the original Resolution, dated February 6, 2023, until further notice from the Council, the City Manager has and shall continue to present to the Council the reasons justi:[ying the emergency, that the emergency declaration will reduce delays and associated costs that would otherwise result from the competitive solicitation for bids and why that action is necessary to respond to the emergency.
SECTION 4. At each such regularly scheduled meeting until the emergency action is terminated, the Council shall review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action.
83 SECTION 5. The Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the Maintenance Activities may be completed by giving notice for bids to let contracts.
SECTION 6. In accordance with the provisions of California Public Contract Code § 22050, this Resolution shall only be effective if passed by a four-fifths vote of the Council.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution, which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 22nd day of August 2023.
CITY OF SOUTH GATE:
B7:
Maria del Pilar Avalos, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
F. Salinas, City Attorney
84 Item No. 3
el'fymasaauysoppiat
AUe €g 2023
0:t5yrn
Ciffl of South Gate
CITY COUNCIL
ACENDA J?I[LL
For the Regular Meeting o'f: August 22, 2023
Originating Department: Human Resources
SUBJECT: RESOLUTION APPROVING A COMPREHENSIVE SUCCESSOR MEMORANDUM OF UNDERSTANDING COVERING JULY 1, 2021 THROUGH JUNE a30, 2025 WITH THE SOUTH GATE POLICE MANAGEMENT ASSOCIATION PURPOSE: To approve the comprehensive successor Memorandum of Understanding ("MOU") between the City of South Gate ("City") and the South Gate Police Management Association ("SGPMA") covering the time period of July 1, 2021, through June 30, 2025, which shall supersede the last MOUs, Amendments, Side Letters and Tentative Agreements between the City and the SGPMA.
RECOMMENDED ACTIONS: The City Council will consider:
a. Adopting a Resolution approving the comprehensive successor Memorandum of Understanding (MOU) between the City of South Gate and the South Gate Police Management Association (SGPMA) for the term of July 1, 2021, through June 30, 2025; and
b. Authorizing the Mayor to execute the comprehensive successor Memorandum of Understanding in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no fiscal impact from adopting the Resolution approving the comprehensive successor MOU as the terms were previously negotiated and were budgeted in each fiscal year covered by this comprehensive successor MOU.
BACKGROUND: The most recent Comprehensive Memorandum of Understanding ("MOU") between the City and the Association covered the period of July 1, 2005 through June 30, 2008 ("SGPMA MOU 2005-2008"). The SGPMA MOU 2005-2008 was subsequently extended through June 30, 2017, by amendments and/or side letters. The City and Association reached a Tentative Agreement for a successor comprehensive MOU covering the period of July 1, 2021 through June 30, 2025, which the City Council ratified in July 2022. This MOU incorporates those changes into this comprehensive MOU.
The SGPMA and their legal counsel have reviewed and approved the recently completed comprehensive successor SGPMA MOU 2021-2025.
Staff would like to acknowledge and thank the SGPMA board for the time and effort that has been put forth to complete the comprehensive successor SGPMA MOU 2021-2025.
I
85 ATTACHMENT: Proposed Resolution (including Exhibit A - Comprehensive Successor SGPMA MOU 2021-2025)
2 86
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE,
CALIFORNIA, APPROVING A COMPREHENSIVE SUCCESSOR MEMORANDUM
OF UNDERSTANDING WITH THE SOUTH GATE POLICE MANAGEMENT
ASSOCIATION (SGPMA)
WHEREAS, the last Memorandum of Understanding ("MOU") between the City of South Gate ("City") and South Gate Police Management Association ("SGPMA") covered the term of July 1, 1989 through June 30, 1990;
WHEREAS, various terms between the SGPMA and the City have been altered by a series of Side Letters which have been approved by their membership and respective City Councils;
WHEREAS, on July 26, 2022, the City Council approved the Tentative Agreement for a Successor Memorandum of Understanding with the SGPMA which covered the term of July 1, 2021, through June 30, 2025;
WHEREAS, the City met and conferred with SGPMA to consolidate the changes within the Tentative Agreement and previous Side Letters into one comprehensive and complete MOU; and
WHEREAS, the SGPMA reviewed and approved the completed comprehensive successor SGPMA MOU 2021-2025 which shall become effective only after adoption by the South Gate City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby accept, approve and adopt the comprehensive successor Memorandum of Understanding between the City of South Gate and the South Gate Police Management Association for the term of July 1, 2021, through June 30, 2025, attached hereto as Exhibit "'A."
[Remainder of page left blank intentionally.]
87 SECTION 3. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 22"d day of August 2023.
CITY OF SOUTH GATE:
By:
Maria del Pilar Avalos, Mayor
ATTEST:
B)7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
Raul F. Salinas, City Attorney
488
EXHIBIT A
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
CITY OF SOUTH GATE
AND THE
SOUTH GATE
POLICE MANAGEMENT ASSOCIATION
JULY 1, 2021 JUNE 30, 2025
ADOPTED BY RESOLUTION NO.
ON JUNE 27, 2023
89 TABLF, OF CONTENTS
ARTICLEI GENERAL PROVISIONS l
SECTION 1. PREAMBLE I
SECTION 2. RECOGNITION 1
SECTION 3. TERM l
SECTION 4. DUES DEDUCTION
SECTION 5. MAINTENANCE OF BENEFITS
SECTION 6. MANAGEMENT RIGHTS
SECTION 7. PROBATION 3
SECTION 8. PROMOTION 3
SECTION 9. FEDERAL AND STATE LAWS
SECTION 10. DEFINITIONS 3
SECTION 11. ASSOCIATION ACCESS TO NEW EMPLOYEE
ORIENTATIONS AND mFORMATION 4
ARTICLE II SALARY & ALLOWANCES 4
SECTION 1. WORK SCHEDULE 4
SECTION 2. WAGES 4
SECTION 3, LONGEVITY PAY .5
SECTION 4. BILmGUAL PREMIUM PAY 6
SECTION 5. OTHER PAY 6
SECTION 6. UNIFORM ALLOWANCE 8
SECTION 7. PHYSICAL FITNESS 9
ARTICLE III FRINGE BENEFITS .9
SECTION 1. MEDICAL, DENTAL AND VISION mSURANCE ...........,............,..9 SECTION 2. LIFE INSURANCE 10
SECTION 3. RETIREMENT 10
SECTION 4, 125 PROGRAM 12
SECTION 5. PHYSICAL FITNESS MEMBERSHIP 12
SECTION 6. EDUCATION REIMBURSEMENT 12
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ARTICLE IV LEAVE POLICIES 13
SECTION 1.
SECTION 2.
SECTION 3,
SECTION 4.
SECTION 5.
SBCTION 6.
SECTION 7.
SECTION 8.
HOLIDAYS
VACATION LEAVE.
SICK LEAVE
ADMINISTRATIVE LEAVE
BEREAVEMENT LEAVE
FAMILY AND MEDICAL LEAVE ACT
UNPAID LEAVES OF ABSENCE
JOB RELATED INJURY OR ILLNESS
ARTICLE V GRIEVANCE PROCEDURES
ARTICLE VI DISCIPLINARY PROCEDURES
19 19
ARTICLE WI LAYOFF PROCEDURES
91 ARTICLE I
GENERAL PROVISIONS
SECTION 1. PREAMBLE
This consolidated Memorgidum of Understanding (hereinafter "MOU" or (',4greemem") is made and entered into between the South Gate Police Management Association, hereinafter referred to as the "Association," and the management representatives of the City of South Gate, hereinafterreferred to as the <'City," pursuantto California Government Code, Section 3500 etseq.
This MOU is a good faith effort by the Association and the City to consolidate decades of individual MOUs and side agreements into this one comprehensive document. It is possible that provisions of the previous MOUs and/or side agreements or related resolutions may have been inadvertently omitted in this comprehensive MOU. Therefore, eachparty to this MOU reserves its rights to bring to the otherparty's attention aprovision in apriorMOUor still valid side agreement or resolution that is not included in this MOU. In such case, the parties agree to convene meetings to address the issue and to engage in good faith attempts to reach agreement as to the validity and/or content of any such omitted evidence of terms and conditions of employment. No representation is made that such agreement(s) shall be arrived at, Additionally, in preparing this comprehensive MOU, it is not the intent of the parties to invalidate tertns and conditions of employment that are not set forth in this MOU, but which are referenced in a still valid side agreement or past practice as this tetm is defined by statutory and case law.
SECTION 2. RECOGNITION
The Association is the duly recognized employee organization for its members employed by the City in an appropriate unit consisting of the classifications of Police Sergeant, Police Lieutenant and Police Captain employed by the City of South Gate Police Department. This unit of representation shall be referred to as the Police Management Unit or the "Unit." SECTION 3. TE,RM
This comprehensive MOU shall be effective from July 1, 2021 tmough June 30, 2025 (4 years) and shall supersede and replace inconsistent provisions of the prior labor agreements, which are intended to be incorporated in this Agreement if to be continued. Because this is the initial consolidated MOU between the City and the Association since before 2005, the parties acknowledgetheremay existpriorlaboragreements the terms ofwhich are still ineffect and which thepartiesintendtocontinuedespitetheirinadvertentomittancefromthisMOU. ThisMOUshall become effective only after adoption by the City Council of the Cit3r of South Gate following ratification by the members of the Association. The terms of this Agreement shall only apply to those employees still on payroll at the time that it is adopted by City Council, with the exception of retiree benefits.
l
92 SECTION 4. DUES DEDUCTION
The City will continue automatic payroll deductions forthe collection ofAssociation dues and fees throughout the term of this MOU. The Association may request in writing that the City deduct membership dues, initiation fees, and general assessments, as well as payment of any other membership benefit program sponsored by the Association, from the salary or wages of members oftheAssociation, TheAssociationherebycertifiesthatithasandshallmaintainallsuchdeduction authorizations signed by the individual from whose salaryor wages thededuction is to be made and shall not be required to provide a copy of an individual authorization to the City unless a dispute arises about the existence or tenns of the authorization. The Association shall also provide the certification of the membership list for deduction purposes to the City on an annual basis or more oftenasneeded. Accordingly,theAssociationduesshallbedeductedonthefirstpaycheckofeach month in accordance with City procedures and provisions of applicable law from the salary or wages of each employee whose name is provided in writing by the Association.
The City shall remit the total amount of deductions to the Association within seven (7) calendar days of the date of the deduction. Any changes in the Association dues must be given to the City a minimum oftwenty-one (21) calendar days prior to the changeto accommodate changes to payroll.
Membership wiUhin and/or payment of any dues or fees to the Association shall not be a condition of ennployment with the City. No individual employee shall be compelled to pay a service fee, agency fee, or any other assessment or payment in lieu of joining the Association.
The Association shall notify the City within twenty-one (21) calendar days of any discrepancy(ies) concerning dues or other paymll deductions pursuant to this Article. If the Association does not notify the City of any discrepancy within twenty-one (21) calendar days, then the City shall be relieved ofany furtherresponsibility
The Association shall indemnifya, defend, and hold harmless the City for: (i) any claims made by an individual employee relating to deductions made in reliance upon any certification from the Association, and (ii) any liability arising from any claims, demands, or other action relating to the City's compliance with this Article relating to maintenance of membersmp. However, the Association shall not indemnify, defend, or hold hamnless the City for its own errors in administering the dues deductions on behalf of the Association. Any claims, demands, disputes arising from the application or inteyretation of this Article shall be filed directly with the Association and shall not be subject to the City's grievance procedures.
SECTION 5. MAINTENANCH, OF BENEFITS
All salaries, benefits and terms and conditions of employment shall remain in full force and effect forthe term ofthis MOU, unless modified hereinorby subsequent written agreementoftheparties.
SECTION 6. MANAGEMENT RIGHTS
Subject to the pmvisions of this MOU, the parties do hereby agree and acknowledge that the City shall retain all its usual rights and responsibilities including, but not limited to, those set forth in Section 5 ofthe Employer-EmployeeRelations Resolution (ResolutionNo. 4508) orany successor related resolutions agreed upon by the parties.
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SECTION 7. PROBATION
All new hires after July 26, 2022 shall be subject to an eighteen (18) month probation period with the exception of lateral hires from another city or county police agency who are required to serve atwelve(12)monthprobation. Promotionalprobationshallbetwelve(12)months. Alateralhire for purposes of this MOU is a peace officer, as defined in Califomia Penal Code 64 830,1 & 830.2(a)-(c), who has successfiillypassed probation at another California law enforcement agency, who remains continuously employed as a duly sworn peace officer with a California law enforcement agency from the date of the employment application to the date of appointment as a peace officer with the South Gate Police Department, and who applies with a Basic POST Certificate or greater.
SF,CTION 8. PRUMUTlLjN
A. Anemployeepromotedshallbepaidatthatstepinthesalaryrangetowhichemployee is promoted that is closest to and equal or higher than 105% of employee's current salary, not to exceed the highest step in the salary range. The employee shall receive a new salary anniversary date.
B. Specifications for promotional opportunities are on file with the South Gate Human Resources Division,
SECTION 9. FEDERAL AND ST ATE LAWS
It is understood that this MOU is subject to all present and future applicable federal and state laws and regulations, and the provisions herein shall be effective mid implemented only to the extent pemitted by such laws and regulations. If any part of this MOU is held to be in conflict with such applicable laws and regulations, or otherwise held to be invalid or unenforceable by any tribunal of competent jurisdiction, such part orprovision shall be suspended and the remainder oftheMOU shall remain in full force and effect.
SECTION 10. DEFINITIONS
A. REGULAR RATE OF PAY. The unadjusted base salaty rate as defined in 10(b) below, plus all remuneration paid to the employee, as is required by the federal Fair Labor Standards Act ("FLSA"). For purposes of paid sick leave, vacation administrative leave cash-outs, the Regular Rate of Pay shall exclude the ten percent (10%) Longevity Pay increase (increase from 7% to 17%) a Unit member receives upon reaching the beginning of their 27' year.
B. UNADJUSTF,D BASE SALARY RATE. The rate of pay described in salary ranges 31, 35, 36 & 37 for the classifications of Sergeant, Lieutenant, Captain, and Captain in Charge. This rate does not include all remuneration paid to an employee and required by the FLSA. See attached Salary Pay Table for the Unadjusted Base Salaty Rate.
C. POLI(J MANAGER. The term Police Manager as used in this MOU shall refer to all positions and assignments covered by this MOU. 3 10 94
SECTION 11. ASSOCIATION ACCESS TO NEW EMPLOYEE ORIENT ATIONS
AND INFORMATION
The City agrees to provide no less than 10 calendar days' notice to the Association in advance of any new employee orientation(s) and provide the Association access to the orientation(s).
Orientation refers to any onboarding process, whether in person, online or through other means.
In accordance with Government Code Section 3557, access shall be detennined by mutual agreement between the City and the Association. Access could be effectuated by representational attendance or correspondence, although the parties' preference is generally correspondence over representational attendance. The Association shall advise the City reasonably in advance of any orientation as to the type of access requested,
The City agrees to provide the Association with the name, job title, department, work location, work telephone numbers, and work email addresses on file with the City of any newly hired employee within thirty (30) days ofthe date ofhire. The Cityalso agrees to provide the Association with a list of the foregoing information for all bargaining unit employees at least once every 120 days at the Association's written request.
ARTICLE II
SALARY & ALLOWANCES
SECTION 1. WORK SCHEDULE
The 3/12.5 and 4/10 work schedules shall be re-evaluated on or about July I of each year of the MOU. The City agrees to meet and confer with the Association regarding any proposed changes in the work schedules.
SECTION 2. WAGES
A, For Fiscal Year 2021-22, there shall be no cost-of-living adjustment ("COLA") or change in salary ranges.
B. Effective the payroll period commencing July 30, 2022 (paid August 18, 2022), the salary range and base salary for the represented Unit classifications and employees still on payroll shall be increased by seven and nine/tenths percent (7.9%). See Appendix Al.
C. Employees still on payroll as of August 18, 2022 and who worked dumg any part of the period March 18, 2020 to January 1, 2022 shall receive an Essential Worker Stipend of $8250.00 in theirAugust 18, 2022 regularpaycheck as an itemized line on their pay stub.
D. EffectivethefirstfullpayrollperiodinJuly2023thebasesalatyfortheclassifications for the represented Unit classifications shall be increased by four percent (4%). See Appendix A2.
4 11 95
Effective the second full payroll period in July 2023, employees still on payroll and who worked during any part of the period March 18, 2020 to January 1, 2022 shall receive an Essential Worker Stipend of $4000.00 in their regular paycheck as an itemized line on their pay stub.
F. Effective the first full payroll period in July 2024 the base salmy for the classifications for the represented Unit classifications shall be increased by four percent (4o/o), See Appendix A3.
Effective the second full payroll period iri July 2024, employees still on payroll and who worked during any part of the period March 18, 2020 to January 1, 2022 shall receive an Essential Worker Stipend of $2000.00 in their regular paycheck as an itemized line on their pay stub.
H. Management Salary Computation
Police Sergeants' salary shall be 16% above the sum of the following: (a) the top step basesalary forthePolice Officer classification; (b) themaximum specialty assigmnent pay (currently 5%); (c) the maximum p.o.s.'r. certification pay (currently I 1%); and (d) the longevity pay at level 3 (currently 7%).
Police Lieutenants' salary shall be 16% above that of the Police Sergeant.
Police Captains' salary shall bel2% above that of the Police Lieutenant.
Police Captain in Charge's salary shall be equivalentto that of the Police Captain plus an additional $300.00 per month.
SECTION 3. LONGEVITY PAY
Police Managers shall receive Longevity Pay in addition to their base salary rate, per the schedule below:
At the Bezinning of the:
7" year of continuous city semce
13th year of continuous city service
26' year of continuous city service
27' year of continuous city service
Rate of Longevity Pay
2%
4%
7%
1 7%
The Longevity Pay indicated above is the base rate percentage that a Police Manager will receive based on their years of continuous service. The percentages are not cumulative and shall not be added together.
The parties agree that Longevity Pay is special compensation and shall be reported as such to the California Public Employees' Retirement System ("CallPERS"), to the extentlegallypemiissible, pursuantto Title2 CCR, Section 571(a)(1) and 571,1(b)(1) for employees who are determined to be "Classic Members" and/or "New Members" 5 12 96
within the meaning of the California Public Employees' Pension Reform Act of 2013 and related legislation.
B. Once a City of South Gate Police Manager has completed five (5) years of continuous employment with the City, if they had prior full-time continuous setyice as a peace officer with another law enforcement agency, that previous service time shall be counted towards the years of continuous employment required for the Police Manager to receive Longevity Pay from the City.
Example: South Gate Police Manager has completed 5 years of continuous employment in that capacity with the City and they had one (1) year of prior fiill-time continuous service as a peace officer with another law enforcement agency, then their continuous years of City semce would be credited as totaling six (6) years and would qualify for the first level of Longevity Pay of 2%.
C. PERMISSIBLF, UNDER CALPERS
If the ability to provide tms benefit ever becomes impemiissible by CalPERS, then this benefit will be eliminated and the parties shall prospectively return to the status quo ante.
SECTTON 4. BILINGUAL PREMIUM PAY
Police Managers who are proficient in sign language, verbally proficient in Spanish, Korean, or any other language designated by the City, shall receive bilingual premium pay of one hundred twenty-five ($125) per month. This amount shall increase to one hundred ninety dollars ($190) permonth effective with the payroll period starting July 30, 2022, Proficiency shall be detamined by examinations administered by the Human Resources Division.
The patties agree that Bilingual Premium Pay is special compensation and shall be reported as such to CalPERS, to the extent legally pessible, pursuant to Title 2 CCR 571(a)(4) m'id 571.1(b)(3) for employees who are detemnined to be "Classic Members" and/or "New Members" within the meaning of the California Public Employees' Pension Reform Act of 2013 and related legislation.
SECTION 5. OTHER PAY
A. POST CERTIFICAIION PAY
Effective the first full payroll period in July 2022, Unit members who have obtained or do obtain a POST Supervisory Certificate shall receive $275 per month as POST Certification Pay and retain that pay through any promotion through Association represented classifications.
Effective the first full payroll period in July 2022, Unit employees who have obtained or do obtain a POST Management Certificate shall receive $350 per month as certification pay and retain that pay through any promotion through Association represented classifications.
6 13 97
The POST Certification Pay provided herein is not cumulative and will not be considered for purposes of calculating pay differentials between Sergeant and Lieutenant, and Lieutenant and Captain.
The parties agree that POST Certificate Pay is special compensation and shall be reported as such to CalPERS, to the extent legally permissible, pursuant to Title 2 CCR, Section 571(a)(2) and 571.1(b)(2) for employees who are "Classic Members" as outlined in Article III, Section 3(C) and employees who are "New Members" as outlined in Article III, Section 3(D), respectively.
OVERTIME ELIGIBILITY
Police Captains are exempt from the overtime and other provisions of the FLSA and shall be subject to call and duty at any time without additional compensation notwithstanding the normal work week for the Police Department.
In the event a disaster or state of emergency is declared by (1) the City Council or Director of Emergency Services (City Manager) in accordance with the provisions of South Gate Municipal Code Chapter 7.14 or (2) either by the County of Los Angeles, the State of California, or the federal govemment, declared disaster and emergency overtime shall be paid at the rate of straight time multiplied by theirregularrate ofpay for all time actually worked in excess of forty (40) hours per work week in either pay or compensatory time-off.
COMPF,NSATORY TIME OFF
In lieu of receiving overtime pay, ennployees may designate earned overtime hours as compensatory time off. Compensatoiy time off shall be accrued at time and one-half (l 1/2) the number of overtime hours worked. Employees may accnue Compensatory Time to a maximum of four hundred eighty (480) hours. Compensatory time off may be used in accordance with Police Department regulations and may be converted to cash payment at the discretion of the employee. After receipt of the appropriate completed and signed forms, Finance shall process Compensatory time cash payments during the next scheduled pay period to be included in the Police Manager's regular paycheck,
OVERTIME COURT DUTY
1. Court On Call
Off duty Police Managers assigned to be "On Call" for a court appearance shall be compensated at the rate of bee (3) hours at time and one-half (1!/2) the employee's Regular Rate of Pay. On call pay is for any subpoena on a dailybasis,notamorning/aftemoonbasis. Iftwosubpoenasareforthesame day, the Police Manager maynot receive compensation for being "On Call" on one case while appearing on anoffier court case during the same day. 7 14 98
2, Court Appearance
Police Managers shall receive time and one-half (1 1/2) the employee's Regular Rate of Pay for appeamg in court while off duty, with a minimum of four (4) hours pay per court appearance. The four (4) hour minimum begins with the start time of the subpoena and ends when the Police Manager is dismissed by the court, handling district attorney or attorney assigned to the case. Should the time between the start time of the subpoena and the dismissal by the court, handling district attorney or attorney assigned to the case exceed four (4) hours, Police Manager will be paid at time and one-half (l 'A) the employee's Regular Rate of Pay for the actual hours between the subpoena start time and the dismissal time.
DETECTIVES ON CALL
Police Managers assigned as Detectives shall receive two (2) hours of pay at time and one half (1 '/i) their Regular Rate of Pay for each non-work day that they are assigned by the Police Department to be in an On Call status.
ACTING PAY
The City's Acting Pay Procedures are outlined in Section 6.8 ofthe City's Rules & Regulations for the Administration of Civil Senrice Procedures, Resolution No. 6377, adopted on June 24, 1997, as amended by Resolution No. 6871, adopted on Febniary 24, 2003, and Resolution No. 7038, adopted on Januatyll, 2005.
CALL BACK PAY
Police Sergeants and Police Lieutenants who are called back to work by the Police Department shall receive a minimum of three (3) hours of pay at time and one- half (1 '/2) their Regular Rate of pay. Police Sergeants and Police Lieutenants shall receive the Call Back Pay minimum one time in a twenty-four (24) hour period regardless of the number of times they are called to return to work. A Police Sergeant or Police Lieutenant is entitled to Call Back Pay after the end of the assigned work shift (including any overtime they may have worked), plus an additional thirty (30) minute grace period after their shift ended and after they are no longer on the City's premises. Call Back time begins when the Police Sergeant and Police Lieutenant leaves their home to report directly to work, or if not at home, at such time as they begin to respond to the Police Department's Call Back notification and ends upon the Police Manager being released from duty. Their travel time to return to work shall not exceed thirty (30) minutes.
SECTION 6. UNIFORM ALLOWANCF,
The City shall pay to each Police Manager a uniform allowance in the amount of$l,000 per fiscal year, Effective July 1, 2022, the City shall pay and report 1/26'h of the Uniform Allowance each pay period, in compliance with CalPERS rules (Circular Letter: 200-050-19) whereby the 8 15 99
aggregate amount for each pay period is reported witin the earned period report (meaning paid out equally across all pay periods in a fiscal year).
The City will not require receipts for uniform purchases. It is however the sole responsibility of the employee to maintain and wear the proper uniform at all times.
The City shall report to CalPERS the uniform allowance for each employee as special compensation in accordance with Title 2, California Code of Regulation, Section 571(a)(5).
Notwithstandmg the previous sentence, for "new members" as defined by the Public Employees' Pension Reform Act of 2013, the uniform allowance will not be reported as, compensation earnable to CalPERS.
SECTION7. PHYSICAL FITNESS
Police Managers who pass the Police Department's Physical Fitness "test" in any one of the following areas: (1) cycling, (2) three-mile walk, or (3) one and one-half mile run, shall receive special compensation of $600 each April and October.
The Police Department conducts fitness testing two (2) times a year, usually in April and October, Scores are based upon the police managers' gender, age and physical fitness test performance.
Police Managers who successfully complete their assigned segment of the "Baker to Vegas Run" are deemed to have passed the test in lieu of taking the fitness test in April of that particular year.
Those Police Managers are still required to participate and achieve a qualifying score to receive the special compensation of $600 in October.
A score of "good" or better shall be deemed a passing score to entitle the recipient to receive the $600 payments described herein. Employee participation in this Physical Fitness Program is voluntary.
Theparties agree that Physical Fitness Incentive Pay is special compensation and shall be reported as such to CalPERS, to the extent legally pemiissible, pursuant to Title 2 CCR, Section 571(a)(1) and 571.1(b)(1) for employees who are detemined to be "Classic Members" and/or "New Members" within the meaning of the California Public Employees' Pension Reform Act of 2013 and related legislation.
ARTICLE III
FRINGE BENEFITS
SECIION 1. MEDICAL, DENTAL AND VIS}ON INSURANCE
A. MEDICAL USTSURAN(J
The City will paythe insurmice premium for the CalPERS medical insurance plan and level of coverage (Employee only, Employee +1, or Employee +2 or more) the employee selects, not to exceed the CalPERS Kaiser-Southem Californiapremium for the same level of coverage (Employee only, Employee + 1, or Employee +2 or more).
If an employee selects a CalPERS medical insurance plan and level of coverage that has ahigherpremium than the Kaiser-Southenn Califonnialevel of coverage, they shall 9 16 100
pay the difference in premium. If the employee selects a CalPERS medical insurance plan and level of coverage that has a lower premium than the Kaiser-Southern California level of coverage, the employee shall not receive the difference in premiwi from the City. The medical insurance carriers, plan benefits, premiums, eligibility and other terms and conditions are detemnined by CalPERS.
B. DENTAL INSURANCE
The City will pay 100% of the cost of the City selected-dental PPO insurance plan premium for Police Managers and their eligible dependents.
C. MEDICAJ, AND DENTAL INSURANCE OPT OUT
Police Managers who waive coverage from the CalPERS medical insurance plans shall receive $360.60 per month to be paid to the employee's deferred mmpensation plan administered by the City. To be eligible to receive the above doLlar amount, the employee must provide proof, as determined by the Personnel Officer, that they are currently enrolled in another comparable medical insurance plan and they shall remain enrolled in a comparable medical insurance plan in the future. If the employee's non-City medical insurance coverage is discontinued, the employee shall immediately provide written docwientation to the City's Personnel Officer, A Police Manager whose outside insurance is terminated may be eligible to enroll in CalPERS subject to then-existing niles.
The City will provide an employee who elects to waive theirCity dental insurance $17.95 per month as a contribution to the employee's deferred compensation plan.
D. VISION PLAN
The City will pay 100% of the City-selected vision care premium for the Police Managers and their eligible dependents.
SECTION 2. LIFE mSURANCE
The City shall provide $5,000 of Tem Life Insurance and $100,000 Accidental Death and Dismembennent Insurance for all anployees represented by the Associationuntil age 65.
HE,CTION 3. RF.TiRV?!IENT
A. Effective thepayroll period commencing July 30, 2022, all "Classic" represented Unit members as defined by CalPERS shall pay an additional 2% towards the member's CalPERS contribution pursuant to California Goveent Code 20516(a). A Resolution of hitention was adopted at the December 13, 2022, City Council meeting for purposes of mnending the City's contract with CalPBRS. The Association provided a Certification of Employee Election agreeing to the CaIPERS contract change on January 6, 2023 and an Ordinance amending the CalPERS contract was 10 17 101
adopted on February 14, 2023. The effective date of the Ordinance will be March 16, 2023, making the City's CalPERS contract amendment effective March 26, 2023.
Effective the first full pay period in July 2024, all "new" or "PEPRA" represented Unit members, as defined by CalPERS, shall pay 2o/o towards the employer CalPERS contribution as cost sharing to be implemented by al% CalPERS contract amendment pursuant to California Govemment Code section 20516(a) and the other 1% cost sharing being implemented pursuant to Govetnment Code section 20516(f) on an after tax payroll deduction basis. At such time as POA represented members reach an equivalent cost sharing CalPERS contract amendment and that contract mnendment is implemented forboth POA and PMA, the cost sharing pursuantto 20516(f) shall cease and the cost sharing shall be pursuant to Govemment Code section 20516(a), on apre- tax basis.
C. For all employees represented by the Association who are "Classic Members" within the meaning of the California Public Employees' Pension Reform Act of 2013, the City shall provide in its contract with CalPERS the following:
I. 3% at 50 Retirement Formula
2. Highest Single Year
D. ForallemployeesrepresentedbytheAssociationwhoare"NewMembers"withinthe meaning of the Califomia Public Employees' Pension Reform Act of 2013, the City shall provide the following:
1. 2.7% at 57 Retirement formula (G.C. Section 7522.25)
2. Final Compensation based on the average compensation eamable for the highest consecutive 36-months period. (G.C. Section 7522.32(a))
PRE-TAX BASIS
The City shall adopt a resolution pursuant to Intennal Revenue Code 414(H)(2) such that, to the extent permitted by law, the retirement contributions herein shall be on a pre-tax basis.
RETIREE MEDICAL INSURANCE
For Unit members who retire from the City through CalPERS after twenty (20) years or more of swom service with the City, and who remain so retired under CalPERS, the City shall contribute toward the retirees' CalPERS medical insurance coverage as follows:
Retirees Prior to July 1, 2005
The retiree shall receive a total monthly contribution from the City of $306 for employee only coverage and $518 for 2-party or family coverage. 11 18 102
Retirees on or after July 1, 2005 who were hired prior to December 11, 2012 For retirees that retired on or after July 1, 2005, and for all employees that will retire on or affer July 1, 2005 (hereinafter "post-July 1, 2005 retirees") who were hired prior to December 11, 2012, the City's monthly retiree medical contribution shall be ingeased January 1, 2006 to $613 (equal to the Kaiser 2-party rate), Each January 1, thereafter, the City shall increase the monthly retiree medical stipend of post-July 1, 2005 retirees by the actual increase in the Kaiser 2-party rate, with a maximum yearly increase of five percent (5%).
Retirees who were hired by the City on and after December 11, 2012.
Effective for employees first hired by the City on and after December 11, 2012, the City will reimburse such employee upon retirement for the actual dollar amount for the CalPERS medical insurance coverage they select, not to exceed the mnount of the CalPERS Kaiser-Southern California 2-Party medical insurance monthly premium rate in effect on the date of their retirement. The City shall not increase this monthly fixed dollar contribution beyond this amount,
G. Dr,FF,RRF,D COMPENSATION 457 PLAN
Eligible Police Managem participating in the City's deferred compensation program shall receive a "dollar for dollar" matchup to $1,200 per calendar year.
SECTION 4. IRS SECTION 125 PROGRAM
The City has established an Intemal Revenue Code Section 125 program for employees. The City will pay the fee to administer the Section 125 program up to $6 per month per employee. The Section 125 Progratn shall consist wholly of money employees elect to contribute pursuant to Intemal Revenue Service regulations.
SECIION 5. PHYSICAL FITNESS MEMBERSHIP
The City will provide each Police Manager a membership at the South Gate Sports Center in the South Gate Park as follows:
1. If the Police Managerresides inthe South Gate City limits, theywill receive a Family membership at no cost.
2. If the Police Manager resides outside the South Gate City limits, they will receive a membership for themself at no cost.
SECTION 6. EDUCATION RF.nMRITRSF,M'F,NT
TheCitywillbudgetsufficientfundseachfiscalyeartomeetitsobligationsforall Cityemployees' education reimbursements. Police Managers who meet the temis and conditions of the Education Reimbursement Program including, but not limited to, passing their original probationary period, will be reimbursed as follows:
12 19 103
1. Up to two thousand five hundred dollars ($2,500) per fiscal year for coursework satisfactorily completed at California public colleges and universities which are accredited by an agency recognized by the U.S.
Department of Education or the Council for Higher Education Accreditation. Police Managers who voluntarily terminate service with the City within 2 years of completion of a course must re-pay the City for the unearned portion of the benefit they received on a pro-rata basis (i.e. 1/24fh for each month short of two years).
2. Up to three thousand dollars ($3,000) per fiscal year for coursework at private colleges and universities which are accredited by an agency recogiffzed by the U.S. Department of Education or the Council for Higher Education Accreditation. Police Managers who voluntarily terminate senrice with the City within 2 years of completion of a course must re-pay the City for the uneamed portion of the benefit they received on a pro-rata basis (i.e. 1/24'h for each month short of two years).
SECTION 1. HOLmAYS
ARTICLE IV
LEAVE POLICIES
A City designated holiday consists of ten (10) hours. The City will grant one hundred thirty hours (130) of Holiday Leave per year. The following thirteen (13) holidays are recognized by the Parties:
New Year's Day
Martin Luther King's Birthday
President's Day
Cesar Chavez Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
CMstmas Day
Holiday Break
January l"
Third Monday of January
Third Monday of Febnuary
Last Monday in March
Last Monday of May
July 4'
First Monday of September
Novemberll'h
Fourth Thursday ofNovember
December 25'
Three work days between Christmas and
New Year's
The City will review the holidays above in April of each fiscal year and detennine the date each holiday will be observed for the coming fiscal year.
Employees who are scheduled to work on holidays shall take the holiday off at another date to be scheduled by the departnnent as work schedules permit. 13 20 104
City Holiday Leave is not intended to be carried over from one fiscal year to a succeeding fiscal year, except for employees who, at the end of the fiscal year, are out on paid Administrative Leave or an Industrial Injury Leave (Workers' Comp). In those situations, the employee can carry over the unused Holiday Leave hours for a period of up to 60 calendar days after they return to work.
Othetwise, any Holiday Leave remaining from the previous fiscal year shall reduce the amount granted for the ensuing fiscal year in an equal amount.
An employee shall not receive compensation for holidays that occur affer his/her separation from City employment.
SEC'nON 2. VACATION LEAVE
A. VACATION LEAVE ACCRUAL
Employees shall accnue vacation leave each bi-weekly pay period. Vacation leave accrual shall be pro-rated for a partial pay period of City employment.
Beginning of Through end of
Date of Hire 4ffi year
15th 19' year
27m and thereafter
The City will count prior full-time law enforcement service as a sworn peace officer with another agency towards vacation leave accrual once the employee has been employed by the City for five (5) years.
Lateral peace officers, upon successful completion of the twelve (12) month probationaryperiod, shall be given credit forup to 200 hours ofaccrued vacation leave they have eanned from another P.O.S.T. recognized California law enforcement agency.
B. VACATION LEAVE CASH OUT
Association represented employees may request to cash out aced, unused vacation leave at the employee's Regular Rate of Pay, not to exceed 100 hours in any fiscal year. Beginning in December 2022 for vacation leave to be cashed-out in FY 2023, City shall supply an irrevocable cash out request form to be submitted no Later than December 15th for the cash out for the following calendar year. Employees may cash outup to between 0%-50% oftheirannual accrual inJuly andthe balanceiri Decetnber but only to the extent the employee has accrued, unused vacation leave sufficient to cover the leave cash out request. If the employee's vacation leave balance is less than the amount previously designated, the employee's cash-out will be limited to the amount accnued, unused vacation leave at the time ofthe designated cash out, but must meet the designated cash out by year end. Employees who fail to submit a vacation 14 21 105
leave cash out request by December 15th will be precluded from cashing out vacation leave in subsequent calendar year.
VACATION LEAVE ACCRUAL LIMIT
A Police Manager's unused vacation leave shall not exceed a maximum of four hundred (400) hours at any time.
If Police Manager's accnued unused vacation leave reaches the maximum of four hundred (400) hours, they shall cease to accnue vacation leave until such time as the Police Manager's accrued unused vacation Ieave is reduced below four hundred (400) hours.
SECTION 3. SICK LEAVE
SICKLEAVE ACCRUAL
Employees shall accrue six (6) hours of sick leave per bi-weekly payperiod (total one hundred fifty-six (156) hours per year). Sick leave accrual shall be pro-rated for a partial pay period of City employment. Lateral sworn peace officers, upon successful cornpletionofthe twelve (12) monthprobationary period, shall be given credit forup to 400 hours of accnued sick leave they eamed from another p-o.s."r. recognized Califomia law enforcement agency.
SICK LEAVE ACCRUAL LIMIT
There shall be no limit on the number of unused sick leave hours a Police Manager may accrue at any time.
Upon commencement of an employee's twenty seventh (27') year of swom law enforcement service, the employee's annual accrual of sick leave shall be reduced by
64.5 hours, from 156 to 91.5 hours.
SICK LEAVF, CONVERSION
The City shall permit represented Association represented employees who are in the final3 years of an eligible employee's employment before attaining the Normal Retirement Age as defined by IRS regulations and have 20 or more years with the City to convert accrued unused sick leave priorto retirement forthe purpose ofmsximizinB the employee's "Catch Up" contibutions to Deferred Compensation, as permitted by applicable provisions of the Intemal Revenue Code, The Conversion of accrued unused sick leave hereunder shall be at the employee's Regular Rate of Pay as defined in this MOU. This sick leave conversion to defened compensation is limited to a maximum of 1200 hundred hours for both conversion to deferred compensation and for cash out upon separation. Any remaining sick leave hours balance above the combined 1200 hour cash out/conversion cap can still be converted to retirement service credit pursuant to Govemment Code Section 20965 15 106
credit to the extent this benefit remains part of the City's CalPERS contract.
Employees hired by the City after July 30, 2022, shall not be entitled to convert sick leave to deferred compensation or cash out but may still convert unused sick leave to service credit pursuant to Government Code Section 20965 to the extent this benefit remains a part of the City's CalPERS contract. Rectuits in the Academy are not deemed employees for this purpose. Any represented employee that dies prior to retirement shall have their sick leave paid to their beneficiary if the employee has 20 or more years of service at the time of death or if the death was work related.
D. SICK LEAVE CASH OUT UPON SEPARATION
Association represented employees hired prior to July i, 1993 shall be permitted to cash out an unlimited number of accrued unused sick leave hours.
Association represented employees hired on or after July 1, 1993, but prior to August 1, 2022, shall be pennitted to cash out a lifetime maximum of twelve hundred (1200) accrued unused sick leave hours. Cash out of accmed unused sick leave hours shall be at the employee's Regular Rate of Pay as defined in this MOU.
This sick leave cash out upon separation is limited to a maximum of 1200 hundred hours for both cash out upon separation and conversion to deferred compensation.
Any remaining sick leave hours balance above the combined 1200-hour cap can still be converted to retirement credit to the extent this benefit remains part of the City's CalPERS contract. Employees hired after July 30, 2022, shall not be entitled to convert sick leave to deferred compensation or cash out. Recnuits in the Academy are not deemed employees for this purpose.
Payment to Police Managers for accrued unused sick leave shall be according to the following:
1. 15-19 years of City ennployment
50% of eligible accmed unused sick leave.
2. 20 years or more of City employment
100% of eligible accrued uriused sick leave.
SECTION 4. ADMINISTRATIVF, LEAVE
Police Lieutenants and Captains earn Administrative Leave in recognition for time worked after regular shift on projects and/or community events, and shall be expected to attend community events, Administrative leave accmal shall be pro-rated for a partial pay period of City employment.
Police Captains shall accrue eighty (80) hours of Administrative Leave per year.
Police Lieutenants shall accnue forty (40) hours of Administrative Leave per year. 16 23 107
Payout is only available upon termination for the administrative leave balance at the time of terminationandattheunadjustedbaserateidentifiedintheattachedsalarypaytables. Thereshall be no ability to cash out any unused leave accnials dumg employment.
SECTION 5. BEREAVEMENT LEAVE
A. IMMEDIA'FIF AMILY
The temi "immediate family" is defined as the spouse, domestic partner, children, father, father-in-law, mother, mother-in-law, brother, brother-in-law, sister, sister- in-law, step children, step parents, foster children, foster parents, grandparents, or grandchildren of the employee, or other person, as approved by the City Manager or their designee,
1. WITHIN THF, ST ATE
Upon the death of an immediate family member whose memorial/burial services occur within California, the employee shall receive thirty (30) hours of bereavement leave, not chargeable to any other leave and an additional ten (10) hoursofanyotherleaveorofunpaidleaveforatotalofforty(40)hours. Employees whose bereavement requires travel within California may take an additional thirty (30) hours of sick leave.
2. OUT OF ST ATE
Upon the death of an immediate family member whose memorial/burial services occur outside Califomia, the employee shall receive forty (40) hours of bereavement leave, not chargeable to any other leave. Employees whose bereavement requires travel out of Califomia may take an additional thirty (30) hours of sick leave.
3. OTHER TERMS AND CONDITIONS OF USE
Bereavement leave must be completed within bee (3) months of the family member's death and may be intermittent leave and is not required to be used in consecutive amounts. Employees are required to provide documentation of the family member's death within thirty (30) days of the first day of the leave. "Documentation" includes, but is not limited to, a death certificate, a published obituary, or written verification of death, burial, or memorial services from a mortuary, funeral home, burial society, crematorium, religious institution, or governmental agency, The City shall maintain the confidentiality of any employee requesting leave under this section. Any documentation provided to the City regarding this leave shall be maintained as confidential and shall not be disclosed except to intennal personnel or counsel, as necessary, or as required by law, 17 24 108
SECTION 6. FAMILY AND MEDICAL LEAVE ACT (FMLA)
Pursuant to State & Federal law, the City will provide family and medical care leave to eligible employees. The following provisions set forth employees' rights and obligations with respect to FMLA/CFRA-covered leave. Rights mid obligations which are not specifically set forth below are set in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 (FMLA), and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (CFRA). Unless otherwise provided by this section, "Leave" under this provision shall mean leave pursuant to the FMLA and CFRA.
A. Annount of Leave: Eligible employees are entitled to a total of 480 hours of leave during any 12-month period. An employee's entitlement to leave for the birth or placement of a child for adoption or foster care expires 12 months after the birth or placement.
B. The 12-month period for calculating leave entitlement will be a "rolling period" measured backward from the date leave is taken and continues with each additional leave day taken. Thus, whenever an employee requests leave, the City will look back over the previous 12-month period to determine how much leave has beenused in determining how much leave a member is entitled to.
SEC'nON 7. UNPAID IJAVE,S OF ABSENCE
A leave of absence without pay which is not coverai by state or fedem law may be grmited only in those cases where an employee's record of semce makes it desirable for the City to recognize such semce, even at the cost of some inconvenience to the City, The factors which will be considered in evaluatingrequests forunpaidleavesofabsenoeinclude, butanenotlimitedto, whethertheemployeehas acmedpaidleaves, and prior discipline and counseling received by the employee, The anployee shall submit a written request for an unpaid leave of absence to the Police aiief, In the exer6se of his disgetion, the Police Chief shall approve or deny an application, and shall noti§ the employee in writing.
A leaveofabsaicewithoutpayuptoety(90) calmdardays inanyonecalaidaryearmaybe gted by the Police Chief and the Personnel Officer. A leave of absence without pay in excess of ninety (90) calendar days must be appmved by the Personnel Officer.
Leaves of absence without pay, other than for illness or injury, may not exceed one hundred eighty (180) calendar days dung any three (3) calendar year period. The Police Chief and the Personnel Officermay gpmt an unpaidmedical leave ofabsence foramaximum period ofone (l) year for abona fideillness orinjury.Beforebeing grantedanunpaidleaveofabsenceduetoillnessorinjury, anemployee must utilize all sick leave; andmay, but shall notberequiredto, use vacation leave.
In the event that an employee has no eligible leave to cover an absence from work, authorized or 18 25 109
unauthorized, the Police Chief and the Pet'sonnel Officer may appmve the short-temi leave with due consideration of the employee's work record.
In the event an unpaid leaveofabsencedoes notresultin abreakinsemce, the employee's Annivemy Dateforpupsesofsalmy stepinesshall bedelayedfortheperiodofabsence; andduigtheperiod of absence the employee shall not acctue other benefits, such as, but not limited to seniority, vacation leave, holiday leave, and sick leave.
SECTION 8. JOB RELATED INJURY OR ILLNESS
Employees in the Unit are eligible to receive continuation of salary and benefits in accordance with Labor Code section 4850.
ARTICLE V
GRIEVANCE PROCEDURES
The City's Grievance Procedures are outlined in Section 12 of the City's Rules & Regulations for the Administration of Civil Semce Procedures, Resolution No. 6377, adopted on June 24, 1997, as amended by Resolution No. 6871, adopted on February 24, 2003, and Resolution No. 7038, adopted on January I1, 2005.
The parties agree to retain the services of an Administrative Law Judge (ALJ) through the Office of Administrative Hearings (OAH) to conduct Step 4 Grievance review and provide a written decision in place of the City's Civil Service Commission, with all other aspects of the grievance hearing retnaining the same. The City and the Association shall share the costs of using the ALJ and OAH equally, with each side paying their share as and when required by the neutral, third- party or the OAH. If either party wishes to have a court reporter document the proceedings, then that party shall bear the cost of such court reporter. In the event that both parties wish to have a court reporter document the proceedings, then the parties shall split the cost of such courtreporter, Absent alternative agreement between the parties, each party shall bear the costs of any transcript(s), if requested.
ARTICLE VI
DISCIPLINARY PROCEDURES
The City's Disciplinary Procedures are outlined in Section 11 of the City's Rules & Regulations for the Administration of Civil Service Procedures, Resolution No, 6377, adopted on June 24, 1997, as amended by Resolution No. 6871, adopted on Febnimy 24, 2003, and Resolution No. 7038, adopted on January 11, 2005.
The parties agree to retain the services of an Administrative Law Judge (ALJ) through the Office of Administrative Hearings (OAH) to conduct the disciplinary action appeal and provide awritten decision in place of the City's Civil Service Commission, with all other aspects ofthe disciplinary hea*g remaining the same. The City shall bear the costs of contracting with OAH and using the ALJ. City shall also bear the cost of any court reporter, transcripts or similar recording. No 19 26 110
employee shall ever be required to pay any cost of a disciplinary appeal except for their own representation and/or legal counsel.
ARTICLE Vn
LAYOFF PROCEDURES
SEC'nON 1. LAYOFF PROCEDURES
1.1 Layoff
The City Council or City Managermay separate any employee or class of positions without prejudice, becauseoffinancial or economic condition ofthe City, reduction of work, or abandonment of activities. If the reduction in force is necessary for economic reasons, as a general law city, the City shall observe the seniority nile per Govemment Code Section 45100 in putting the reduction into effect. The City shall give employees covered by this MOU not less than fifteen (15) calendar days advancenotice oflay-off and the reason therefore. However, no full-time employee shall be separated from a department while regular part-time or hourly employees are serving in the same positions in the department.
1.2 BumpingRights
The employee laid-off shall be entitled to bump to Uhe position in a class in which they currently or formerly held a permanent appointment and in which there is an employee with less seniority in the class, ifphysically andmentally able to perform the duties of the former class. After the City has notified the affected employee and also the position available to the employee, if any, to bump, they must notify the Personnel Officer oftheir intent to exercise the bumpingrights within fourteen (14) calendar days of the position and classification in the City which they intend to bwip, or the bumping rights shall be barred and waived to the employee. The employee with the least seniority in the class shall be bumped by the penon who is laid off. The employee bumped shall be considered as laid-off for the same reason as the person who bumped them and shall in the same manner be eligible to bump to a position in a class wit the City in which they formally had a pamanent position.
1.3 tkppnintmpntnfl*id-OffF,mployeestoLowerClass
The City Manager may approve the appointment of an employee who is to be laid- off to an existing vacancy in a lower class for which they are qualified without requiring an examination, provided the appropriate appointing authority so appoints.
1.4 A ppH':ibU;t3a
These provisions shall apply to all classified positions but shall not apply to unclassified, probationa7, hourly, and temporary positions. 20 111
1,5 Lay-off List
The lay-off list shall consist of those employees laid-offin the classification ranked in order of seniority. If there is a classification of a lower rank in the same classification series as the position from which the employee was laid-off, that employee's name shall be placed on the lay-off list for each such lower ranked classification.
A laid-off employee shall retain re-employment rights to the classification from which they were laid-off irrespective of their acceptance of reemployment at a lesser rank.
1.6 No Probation and Evaluation of Bumped Employee Employees who bump or are bumped shall not be required to serve a probationary period and shall be evaluated using the same criteria and process as other fully vested and tenured employees.
The City's labor relations representatives and the Association's representatives have met and conferred in good faith on wages, hours and other temis and conditions of employment for the Unit members represented by the Association and have reached agreements which are set forth in this MOU. This MOU, when executed by the City labor relations representatives and the Association representatives, constitutes a joint recommendation therefrom, after ratification of the Association membership, to be submitted to the City Council for its determination and approval by resolution, as the City Council may deem fit and proper. This MOU is of no force or effect unless or until approved and adopted by a resolution of the City Council. [Signatures on Next Pagel
21 28 112
Memorandum of TTnrlprqtqnding hetween the City of South Gate and the South Gate Police Management Association
-Signature page-
The City and the Association acknowledge that this A@eement is entered into as of the day of June, 2023 and is subject to it being executed by authorized representatives.
CrIY OF SOUTH GATE:
Maria del Pilar Avalos, Mayor
Date:
ATTEST:
ASSOCIATION:
Cgrlos President
Date: ';), Z-7- 7'5
BY:
Date: 07 - 3'> a" 2E
Yodit Glaze, City Clerk
(SEAL)
APPRoVKU AS TO FORM:
I
F. Salinas, City Attorney
22 113
MOU APPENDIX A
RANGES, STEPS, AND JOB TITLES
Pay Plan Category B - South Gate Police Management Association Salary tables with effective dates attached as follows:
Appendix Al - effective pay period starting July 30, 2022 Appendix A2 - effective July 1, 2023
Appendix A2 - effective July 1, 2024
23 30 114
SALARY PAY TABLE
PAY PLAN CATEGORY B-SOUTH GATE POLICE MANAGEMENT ASSOCIATION EFFECTIVE 7-3'l -2022
7.9% INCREASE
W
31 147,622 12,302 70.97 POLICE SERGEANT
35 171,241 14,270 82.33 POLICE LIEUTENANT
36 191,790 15,983 92.21 POLICE CAPTAIN
37 195,390 16,283 93.94 POLICE CAPTAIN IN CHARGE
31 115
SALARY PAY TABLE
PAY PLAN CATEGORY B - SOUTH GATE POLICE MANAGEMENT ASSOCIATION EFFECTIVE 7 -1 -2023
4.0% INCREASE
31 153,527 12,794 73.81 POLICE SERGEANT
35 178,09] 14,841 85.62 POLICE LIEUTENANT
36 199,462 16,622 95.90 POLICE CAPTAIN
37 203,062 16,922 97.63 POLICE CAPTAIN m CHARGE
32 116
SALARY PAY TABLE
PAY PLAN CATEGORY B - SOUTH GATE POLICE MANAGEMENT ASSOCIATION EFFECTIVE 7 -1 -2024
4.0% INCREASE
ffi 1
31 159,668 13,306 76.76 POLICE SERGEANT
35 185,215 15,435 89.05 POLICE LIEUTENANT
36 207,441 17,287 99.73 POLICE CAPT AIN
37 211,041 17,587 101.46 POLICE CAPTAIN IN CHARGE
33 117
DlflANMa!R!!€lPPle! Item No. 4
AUO i 5 2023
City of South Gate
CITY COUNCIL
AGENDA BT[LL
For the Regular Meeting of: August 22, 2023
Originating Department: Human Resources
Humari Resources Director:
Hamilton ers
SUBJECT: RESOLUTIO AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO CREATE THE
POSITION OF DEPUTY DIRECTOR OF PUBLIC WORKS - FIELD OPERATIONS AND
TO ELIMINATE THE POSITION OF FIELD OPERATIONS MANAGER WHEN IT IS
VACATED
PURPOSE: To create the Deputy Director of Public Works - Field Operations ("Deputy Director") position in the Department of Public Works and to authorize the City Manager to eliminate the position of Field Operations Manager when it is vacated.
RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) creating the Deputy Director of Public Works - Field Operations position in the Public Works Department and authorizing the City Manager to eliminate the position of Field Operations Manager when it is vacated.
FISCAL IMPACT: The creation of the Deputy Director position will result in a position cost increase of approximately $20,791 annually, which is the difference between the current Field Operations Manager top step of $158,417 aru'iually, and the new proposed top step annual salary of the Deputy Director of $179,208, plus the minimal increase of costs related to benefits.
ANALYSIS: None.
BACKGROUND: TheCitymust,fromtimetotime,add,remove,reclassify,orotherwiseadjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended, created, eliminated, or reclassified to more closely match the tasks which need to be performed by employees in the City's various departments.
Currently, the City's Corporate Yard is managed by a Field Operations Manager, who manages approximately 70 employees in varied and complex public works functions such as street, sewers, storm water, street tree maintenance, traffic lights, streetlights, water services, vehicle 1 118
maintenance, and general building maintenance. In overseeing the Corporate Yard operations, the Field Operations Manager develops, implements, and evaluates operations maintenance plans, policies and procedures, and other methods to achieve goals and objectives. He also plans, organizes, coordinates, and assigns work, reviews work performance, supervises, trains, and evaluates subordinate personnel, including four advanced-career superintendents, selects new employees, acts on employee problems, and recommends discipline, wlien necessary. The position also requires the incumbent to prepare reports, recommendations, and correspondence related to department operations.
The current Field Operations Manager has announced his retirement, which will occur in December 2023 after 35 years of employment with the City. When he leaves, he takes with him a substantial amount of institutional knowledge, tecl'u'iical expertise, and experience, which he used to manage the Corporate Yard througliout the years. Additionally, technology and regulations have required the position to become increasingly proficient in administrative tasks, report writing, data analysis, comprehension of complicated regulations and laws, and strategic planning in addition to the traditional requirements that the position be highly qualified in technical public works functions, such as street, sewer, water, vehicle, and building maintenance.
To ensure that the City's recruitment efforts will produce a candidate capable of managing the City's Corporate Yard upon the retirement of the current Field Operations Manager, the Field Operations Manager position was analyzed with the assistance of a third-party consultant, Municipal Resource Group (MRG), to determine if it should be updated, reclassified, or result in the creation of a new classification as well as whether the position is compensated competitively in the existing employment market. As a result of this collaboration, City staff and MRG concur that the position of Deputy Director should be created to meet the needs of the City both now and in the future.
The Deputy Director will continue to supervise approximately 70 positions, including the water, electrical, general, equipment, street, and sewer maintenance operations. While the Field Operations Manager position requires an associate's degree, eight years of public works maintenance/construction experience, and three years of supervisory experience, the Deputy Director position will require five years of increasingly responsible experience in public works maintenance or construction and three years in a supervisory capacity. Additionally, the new Deputy Director position requires that the successful incumbent possess a bachelor's degree from an accredited college or university with major coursework in public or business administration, engineering, or a closely related field. This higher level of education is to ensure the applicant is capable of handling complex and rapidly evolving administrative tasks as well as the ability to manage public works maintenance and systems projects.
The Deputy Director will oversee and direct the activities of the Public Works Field Operations Division, including short- and long-range planning as well as the development and administration of departmental policies, procedures, and services. The Deputy Director will also oversee and participate in the development and administration of the Field Operations Division annual budget, participate in the forecasting of funds needed for staffing, equipment, materials, and supplies, monitor and approve expenditures, and implement adjustments. Further, the Deputy Director will 2 119
manage revenues from a variety of funds and sources, ensure appropriate fee-for-service levels, fund balance levels, and reserves.
This new position will administer a variety of contracts to ensure compliance with the specific provisions coritained therein, oversee the development of requests for proposals and the selection process of qualified vendors, and negotiate and recoinmend contracts/service providers. The Deputy Director will provide responsible staff assistance to the Public Works Director, conduct a variety of organizational studies, investigations, and operational studies, recoi'ni'nend modifications to public works field operations programs, policies, and procedures as appropriate, and maintain awareness of new trends and developments in the field of public works and incorporate such new developments, where appropriate As a result of the level of responsibility, complexity and diversity of the functions managed and performed, the consequence of error, and the new minimum requirements for employment, this justifies placing the new Deputy Director classification at the same salary as the Deputy City Engineer, which ensures parity amongst two equal positions in the Department of Public Works.
Accordingly, staff recommends establishing the annual base salary for the Deputy Director classification from $147,444 to $179,208 (Pay Grade 714). The Deputy Director will be classified as a Top Executive employee and the successful candidate will enter into an employment contract consistent with other Top Executive employees, which will outline his/her salary and benefits. In the absence of the Director of Public Works, the Deputy Director may also act in his/her absence.
Once City Council has approved the creation of the Deputy Director position, the City will begin the recruitment process to fill this position. If the new Deputy Director can be hired timely, the successful applicant will work with the current Field Operations Manager to learn the position prior to his retirement. Additionally, once the current Field Operations Manager has retired, authorization is sought to eliminate the position of Field Operations Manager at the discretion of the City Manager.
ATTACHMENT: Proposed Resolution (including job classification specification and salary table)
3 120
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO CREATE
THE POSITION OF DEPUTY DIRECTOR OF PUBLIC WORKS - FIELD
OPERATIONS AND TO AUTHORIZE THE CITY MANAGER TO
ELIMINATE THE POSITION OF FIELD OPERATIONS MANAGER
WHEN IT IS VACATED
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments;
WHEREAS, the City desires to create the position of Deputy Director of Public Works - Field Operations;
WHEREAS, the City desires to approve the job classification specifications for the position of Deputy Director of Public Works - Field Operations; WHEREAS, the City desires to approve the adjustment of the salary pay table to add the respective salary range and the salary pay table for the Deputy Director of Public Works - Field Operations; and
WHEREAS, the City desires to provide the City Manager with the authority to eliminate the position of Field Operations Manager when it becomes vacant.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are tiue and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby approve the creation of the Deputy Director of Public Works - Field Operations in the Public Works Department.
SECTION 3. The City Council hereby approves and adopts the proposed amendments to the City's Salary Resolution and Position Classification Plan to approve the job classification specifications for the position of Deputy Director of Public Works - Field Operations.
121
SECTION 4. The City Council does hereby authorize tlie City Manager to eliminate the Field Operations Manager position in the Public Works Department when becomes vacant.
SECTION 5. The City Council hereby approves and adopts the proposed job specifications for tlie Deputy Director of Public Works - Field Operations classification, attached hereto as Exhibit SECTION 6. The City Council does hereby approve and adopt the proposed Pay Table attached hereto as Exhibit "B."
SECTION 7. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED tliis 22'ld day of August 2023.
CITY OF SOUTH GATE:
By:
Maria del Pilar Avalos, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
Raul F. Salinas, City Attorney
122
Exhibit "A"
Ciffl of South Gate
CLASS SPECIFICATIONS AND ATTRIBUTES
DEPUTY DIRECTOR OF PUBLIC WORKS - FIELD OPERATIONS
DESCRIPTION
Under general direction, plans, directs, and organizes the varied and complex functions of the Field Operations Division of the Public Works Department, including street and bridge maintenance, traffic signal and street light systems, sewer maintenance, municipal water system, vehicle and equipment maintenance, general building maintenance, storxnwater programs, solid waste and recycling programs, and right-of-way tree maintenance and graffiti removal; coordinates assigned activities with other division, departments, and outside agencies; provides highly responsible and complex administrative support to the Director of Public Works; acts for and represents the Director of Public Works in specified areas; performs related duties as required.
CLASS CHARACTERISTICS
This is a deputy department director classification that oversees and directs the activities of the Public Works Field Operations Division, including short- and long-range planning as well as development and administration of deparhnental policies, procedures, and services. This class provides assistance to the Director of Public Works in a variety of administrative, coordinative, analytical, and liaison capacities. This class is distinguished from the Director of Public Works in that the latterhas overall administrative and policy responsibility for all public works functions and programs.
SUPERVISION RECEIVED
Receives general direction from the Director of Public Works.
SUPERVISION EXERCISED
Exercises direct supervision over management, supervisory, professional, technical, and clerical staff through subordinate levels of supervision.
ESSENTIAL FUNCTIONS
Essentialfitnctions may include any of the following representative duties, knowledge, and slcills. This is nota comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodatiorxs will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
Plans, manages, and oversees the operations, services, and activities of the Field Operations Division, including street and bridge maintenance, traffic signal and streetlight systems, sewermaintenance, municipal water system, vehicle and equipment maintenance, general building maintenance, storinwater programs, solid waste and recycling programs, and right-of-way tree maintenance and graffiti removal.
Participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.
Monitors, evaluates, and improves the efficiency and effectiveness of service delivery methods, programs, and procedures; recommends, within departmental policy, appropriate services, and staffing levels.
Plans, directs, coordinates, assigns, and reviews the work of assigned staff; selects, trains, motivates, supervises, and evaluates personnel; provides and coordinates staff training; works with employees to correct deficiencies; implements discipline and terinination procedures.
Page l of 3
6 123
Exhibit "A"
Deputy Director of Public Works - Field Operations Oversees and participates in the development and administration of the Field Operations Division annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustinents.
Manages revenues from a variety of funds and sources; ensures appropriate fee-for-services levels, fund balance levels, and reserves.
Administers a variety of contracts to ensure compliance with contract provisions; oversees the development of requests forproposals and the selection process; negotiates and recommends contracts and service providers.
Effectively directs emergency operations support activities.
Serves as a liaison for assigned activities with other divisions, departments, and outside agencies.
Responds to, negotiates, and resolves difficult, sensitive, and controversial issues, inquiries, and complaints.
Serves as a representative of the Public Works Department to various boards, outside agencies, and public and community groups as directed; prepares and presents staff reports and other necessary public presentations.
Provides responsible staff assistance to the Public Works Director; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to public works field operations programs, policies, and procedures as appropriate; maintains awareness of new trends and developments in the field of public works and incorporates new developments as appropriate.
Perfotms other related duties as assigned.
0UALIFICATIONS
Training and Experience
Any combination of education and/or experience that hasprovided theknowledge, skills, and abilities necessary. A typical way of obtaining the knowledge and abilities would be any combination equivalent to a bachelor's degree from an accredited college or university with major coursework in public or business administration, engineering, or a closely related field and five (5) years of increasingly responsible experience in public works maintenance or construction, including three (3) years in a supervisory capacity. Additional relevant supervisory experiencemay be substituted for the education requirement on a year-for-year basis. Possession of or ability to obtain a California Class C driver's license within 6-months of hire and a satisfactory driving record is required at the time of hire and maintained throughout employinent.
Knowledge, Skills, and Abilities
Knowledge of: municipal public works planning and operations; principles, practices, and materials related to public infrastructure construction and maintenance; technical, legal, financial, and public relations considerations involved in public works maintenance; street maintenance; traffic signals, striping, and signage; operations and legal requirements related to water production, quality, storage, and distribution systems; project management principles, practices, and methods; computer software applications related to the work; principles and practices of personnel management and supervision; principles and practices of public budgeting and financing; applicable federal, state, and local regulations; work-related safety principles and regulations; principles and techniques for working with groups and fostering effective team interactions; principles and practices of contract and budget administration.
7 124
Exhibit "A"
Deputy Director of Public Works - Field Operations Ability to: plan, organize, and direct the work activities of assigned staff; provide administrative, management, and professional leadership for the division; supervise staff, including motivating, training, assigning, monitoring, disciplining, resolving grievances, and evaluating workperfonnance; prepare clear and concise reports; prepare and administer department short-terin and long-terin goals and objectives; evaluate, develop, and implement departmental policy and programs to improve operations; analyze complex issues, evaluate alternative solutions, and develop and implement sound solutions; communicate effectively both orally and in writing; plan and organize work to meet deadlines; exercise sound judginent in evaluating sihiations and making decisions; establish and maintain cooperative working relationships.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work envirorunent described here are representative of those that must be met by an employee to successfully perforin the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perforin the essential functions. The primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/orpull light to moderate amounts ofweight (up to 40 pounds); to occasionally stand and walk; to frequently operate office equipment requiring repetitive hand movement, finger dexterity, and fine coordination, including the use of a computer keyboard; and to frequently verbally communicate to exchange infoririation.
The noise level in the work environinent is usually quiet in the office and moderately loud when outdoors.
When in the field, the employee may be exposed to loud noise levels, cold and hot temperatures, indement weather conditions, road hazards, vibrations, chemicals, mechanical and/or electrical hazards, and hazardous substances of fumes. The employee may interact with upset staff and/or members of the public, especially when interpreting and enforcing departmental policies and procedures. The employee may also be required to conduct City business during irregular hours (e.g., evenings and weekends).
CLASSIFICATION CREATED: 08/22/2023
8 125
emwaaiaetWSOFFICE Item No. 5
AU0 15 2023
l'o " City of South Gate
CITY COUNCIL
AGENDA BTLL
Human Resources Director:
n amilton
For the Regular Meeting of: August 22, 2023
Originating Department: Human Resources
SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE THE
UPDATE TO THE JOB CLASSIFICATION SPECIFICATION FOR THE POSITION OF
PUBLIC WORKS SENIOR MANAGEMENT ANALYST
PURPOSE: To update the job classification specification for the Public Works Senior Management Analyst in the Public Works Department to update the minimum qualifications before beginning the recruitment process.
RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to update the job classification specification for the position of Public Works Senior Management Aa'ialyst in the Public Works Department.
FISCAL IMPACT: Approving the job classification specification for the Public Works Senior Management Analyst will have no fiscal impact to the Fiscal Year 2023/24 Adopted Budget.
ANALYSIS: The Public Works Department performs complex and challenging duties in both its Field Operations Division as well as its Engineering Division; however, the duties, roles and responsibilities of the Public Works Senior Management Analyst working in the Field Operations Division is far different than a Public Works Senior Management Analyst working in the Engineering Division.
This proposed update to the Public Works Senior Management Analyst job classification specification will update the current minimum qualifications to ensure the City is able to attract a wide array of qualified candidates while ensuring that only those candidates capable ofperforming the duties of the Public Works Senior Management Analyst are considered for employment. In a recent recruitment for this position, the minimum qualifications required at least six (6) years experience in a public works department for a municipal or county public agency. While the recruitment attracted 29 attractive applicants only one met the minimum qualifications.
As a result, approval is sought to update the current minimum qualifications for experience by requiring at least four (4) years of experience in a public works department engineering division, l
126
and/or field operations division for a local city, county, state, or utility agency or the equivalent.
This slight change should encourage a slight increase of both applications as well as yielding more candidates that meet tlie minimum qualifications.
BACKGROUND: TheCitymust,fromtimetotime,add,remove,reclassify,orotherwiseadjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments.
Human Resources staffworked with the Public Works Department to develop the job classification specification for the Public Works Senior Management Analyst. Staff also corresponded with the Professional Mid-Management Association (PMMA) Board Members to inform them of the new classification and they agree with the job classification specification.
ATTACHMENT: Proposed Resolution (including job specification) 2 127
RESOLUTION NO.
CITY OF SOUTH GATE
LOS AJ'STGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY RESOLUTION
AND POSITION CLASSIFICATION PLAN) TO APPROVE THE UPDATE TO
THE JOB CLASSIFICATION SPECIFICATION FOR THE POSITION OF
PUBLIC WORKS SENIOR MANAGEMENT ANALYST
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be perfonned by employees in the City's various departments; and
WHEREAS, the City desires to approve the update to the job classification specification for the position of Senior Public Works Management Analyst in the Public Works Department.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council hereby approves and adopts the proposed job specification for the Senior Public Works Management Analyst classification, attached hereto as Exhibit "A." [Remainder of page left blank intentionally.]
Pagelof2
128
SECTION 3. The City Clerk shall certify the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ,f!iDOPTED this 22nd day of August 2023.
CITY OF SOUTH GATE:
By:
Maria del Pilar Avalos, Mayor
ATTEST:
B7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
Raul F. Salinas, City Attorney
129
Ciffl of South Gate
CLASS SPECIFICATIONS AND ATTRIBUTES
PUBLIC WORKS SENIOR MANAGEMENT ANALYST
DESCRIPTION
Under direction of the Director of Public Works, provides highly responsible, professional and administrative support to the Engineering Division and/or the Field Operations Division on complex matters such as administration, budget, staffing, contract procurement, program development, regulatory policies, policy development, strategic planning, operational audits, standard operating procedures, and the Capital Improvement Program.
CLASS CHARACTERISTICS
The Public Works Senior Management Analyst position is the advanced journey-level, mid-management classification. This class is distinguished from the Management Analyst by the performance of independent and complex tasks and duties. Positions at this level are generally assigned responsibility for the management and administration of significant programs, projects, functions, and/or service areas and incutnbents at this level are to independently perform the difficult and responsible financial, systems, statistical, prograrnmatic, management, and/or other administrative analyses in providing highly responsible staff support to the Department of Public Works. Assignments are typically received in broad, outline form, and incumbents are expected to act independently in developing applicable resources and information.
SUPERVISION RECEIVED
Works under the supervision of the Director of Public Works in the Field Operations Division or Engineering Division.
SUPERVISION EXERCISED
May supervise clerical staff, Management Assistants, Management Analysts, or other staff as assigned.
ESSENTIAL FUNCTIONS
Essential functions may irtclude any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of allfunctions and duties pedormed by incumbents of this dass; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
Under direction of the Public Works Department, provides support on complex matters such as administration, budget, staffing, contract procurement, regulatory policies, policy development, strategic plaru'iing, operational audits, standard operating procedures, public outreach material and grants. Prepares detailed and comprehensive written reports and studies, staff reports, presentations, resolutions, ordinances, contracts, memorandums and correspondence as required.
Supports management to organize and plan for the staffing needs such as developing job specification, coordinating recruitments, overseeing certification and performance evaluation status, coordinating claims, and compliance with Human Resources Programs.
Provides oversight and support on contract procurement, such as, preparing Requests for Proposals and administering and participating in consultant selection process; contract development and financial analysis; 5 130
PUBLIC WORKS SENIOR MANAGEMENT ANAJ,YST
establishing protocols for contract expenditures; and administering professional or maintenance services contracts as assigned.
Conducts audits to assess performance of the Public Works Department in meeting goals for level of service, financial and budgetary, staffing, programs compliance and reporting. Evaluates and streamlines processes.
Reviews and provides recommendations to improve departmental operating efficiencies.
Public Works Senior Management Analyst (Field Operations Division) For the Public Works Senior Management Analyst assigned to the Field Operations Division, participates in budgetary functions such as for development and monitoring of operating budget and capital budgets to ensure expenditures are appropriately accounted for and activity does not exceed authorized spending, conducting financial analysis and monthly reporting, preparing budgetary policies, preparing grant applications and managing grants.
Makes recommendations regarding alternative funding sources.
Manages the solid waste and recycling services franchise agreement and ensures compliance with Federal and State laws.
Provides support to meet requirements fErom regulatory agencies for the management and operations of City infrastructure and fleet.
Participates in support activities for continuous improvement in all areas of the Field Operations Division. Provides support in the development of written policies, processes and procedures.
Participates in the development of the Capital Improvement Program and 5-Year Capital Improvement Program as assigned. Coordinates with Engineering Division to develop projects budgets and schedules.
Public Works Senior Management Analyst (Engineering Division) For the Public Works Senior Management Analyst assigned to the Engineering Division, participates in budgetary functions such as preparing the Public Works Department budget, the Capital Improvement Program and the 5-year Capital Improvement Program. Conducts financial analysis and monthly reporting. Prepares budgetary policies.
Prepares grant applications and manages grants. Programs funding with grant and funding agencies. Leads the process to secure grant and CIP funding reimbursements.
Coordinates CIP funding with the Administrative Services Department. Reviews CIP funding files in both the Public Works Department and Administrative Services Department to ensure consistency and address issues.
Provides support to both departments to take the lead in seeking grant and CIP funding reimbursement.
Prepares strategies and implements special projects to automate Engineering Division operates to improve efficiency and customer services such as procuig software to automate the Public Works Counter Services and CIP project management.
Leads the Public Works Department public outreach program and oversees implementation. Coordinates with City Administration's public outreach specialists to communicate department activity. 0UALIFICATIONS
Any combination of education and/or experience that has provided the la'iowledge, skills, and abilities necessary.
A typical way of obtaining the knowledge and abilities would be:
6 131
PUBLIC WORKS SENIOR MANAGEMENT ANALYST
Education and Experience
Graduation from an accredited college or university with a Bachelor's degree in in public administration, business administration, finance, engineering or a related field, and four (4) years of progressively responsible, related professional experience working in a Public Works Department, Engineering Division and/or Field Operations for a local City, County, and/or State agency, and/or utility company, or equivalent, plus a minimum of four (4) years of experience in a Management Analyst or equivalent position. A Master's degree in related field is desirable and two years of supervisory experience is desirable. Bilingual in English and Spanish is desirable.
License Requirement
Possession of a valid California Class C Driver's License and a satisfactory driving record is required at time of appointment and throughout employment in this position.
Knowledge, Skills and Abilities
Knowledge of: the principles, practices and trends ofpublic or business administration; research, statistical analysis, and report preparation; financial and statistical analysis and research techniques; organization and functions of the Public Works Department and municipal government overall; principles of accounting and auditing; evaluation techiques and organizational principles; applicable federal, state and local laws, codes, and regulations; methods and procedures of budget preparation; knowledge of maintenance management systems and services request systems; knowledge of public funds and grant programs; modern office practices, procedures and equipment, including word processing and computer applications (Word, Microsoft Outlook, Excel, PowerPoint, etc.).
Skill and Ability to: perform specialized administrative tasks; conduct research, perform analysis, and prepare and present reports of fu'idings; work independently; interpret and apply related laws, ordinance, and policies; follow oral and written directions; evaluate the work of others; use computer andrelated software; communicate effectively both orally and in writing; and establish and maintain effective working relationships with others. Effective and Efficient oral and written communication. Research, interpret, apply, and explain rules, regulations, policies and proceduresrelatedtoassignedworkfunction. Stronganalytical,financialandcollaborativeskills. Abilitytoclearly communicate complex infoimation.
ADDITIONAL INFORMATION:
CALIFoRNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential fiinctions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionallyrequiredtostand,walk,stoop,crouchandreachwithhandsandarms. Theemployeemustoccasionally lift and/or move up to 25 poiu'ids. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and perfoim office macine operations.
Incumbents are not substantially exposed to adverse environmental conditions.
PUBLIC WORKS SENIOR MANAGEMENT ANALYST
Created, 2/14/2023
7 132
PUBLIC WORKS SENIOR MANAGEMENT ANALYST
Revised, 6/27/2023
Revised, 8/22/2023
8 133
DITYMANAfllR'S flfPlflE Item No. 6
'AU0 15 2023
67;lo@vv
Ciffl of South Gate
CITY COtJNCIL
AGENDA BTLL
For the Regular Meeting o:f: August 22, 2023
Originating Department: Human Resources
Human Resources Director:
SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE THE
UPDATED SENIOR ADMINISTRATIVE ANALYST (POLICE) CLASSIFICATION
SPECIFICATION
PURPOSE: To approve the updated Senior Administrative Analyst (Police) classification specification.
RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) by approving the update to the Senior Administrative Analyst (Police) classification specification.
FISCAL IMPACT: The update of the Senior Administrative Analyst (Police) classification specification will have no impact on the approved Fiscal Year 2023/2024 General Operating nudget
ANALYSIS: None.
BACKGROUND: The Police Department's administrative staff is required to perform complex and challenging duties in support of its sworn personnel and the responsibilities of this staff is ever-evolving. As a result, it is important to re-evaluate these positions from time to time to ensure the classification specification's job duties match the actual work required to be performed by the position.
The Senior Administrative Analyst (Police) position has dramatically evolved over the years to an advanced-level, professional position providing key support for the executive management team of the City's Police Department by assisting in the preparation of the department's budget, analyze programs and make recommendations to the Chief of Police regarding changes and enhancements, assist in short- and long-term planning, monitor departmental performance to ensure compliance with established standards, analyze data and statistical infonnation, organize and assist in document retention policies, and many other important administrative functions. 1 134
The City's current Senior Administrative Analyst (Police) recently announced her impending retirement after a 31-year career, which provides the City the opportunity to re-evaluate the job classification specification and to update it. In addition to updating the specification to ensure the enumerated duties align with the actual duties perfon'ned, the minimum qualifications must also be evaluated and adjusted to ensure that the right candidate is selected to fill this position when it becomes vacant. The change in minimum qualifications ensures that the applicant have a degree in a police-related field and work experience in police administration and/or human resources.
Human Resources staff worked with the Police Department to update the job classification specifications for the Senior Administrative Analyst (Police) position. Staff also worked with the PMMA Board Members to review the new job specifications, of which it is in agreement.
ATTACHMENT: Proposed Resolution (including job specification) 2 135
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY RESOLUTION
AND POSITION CLASSIFICATION PLAN) TO APPROVE THE UPDATED
SENIOR ADMINISTRATIVE ANALYST (POLICE) CLASSIFICATION
SPECIFICATION
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments;
WHEREAS, the City desires to update the existing Senior Administrative Analyst (Police) position; and
WHEREAS, the City desires to approve the job classification specification for the position of Senior Administrative Analyst (Police).
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council does hereby approve the update of the existing Senior Administrative Analyst (Police) in the Police Department.
SECTION 3. The City Council hereby approves and adopts the proposed amendments to Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve the job classification specification for the position of Senior Administrative Analyst (Police).
SECTION 4. The City Council hereby approves and adopts the proposed job specification for the Senior Administrative Analyst (Police) Classification, attached hereto as Exhibit "A." [Remainder of page left blank intentionally.]
3 136
SECTION 5. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 22nd day of August 2023.
CITY OF SOUTH GATE:
By:
Maria del Pilar Avalos, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
Raul F. Salinas, City Attorney
4 137
City of South Gate
CLASS SPECIFICATIONS AND A'TTRIBUTES
SENIOR ADMINISTRATIVE ANALYST (POLICEI
DESCRIPTION
Under direction of the Chief of Police, the Senior Administrative Analyst for the Police Department perfon'ns a variety ofhighly responsible and complex administrative tasks to support the Department in the areas of budget, fiscal controls, capital improvements, job applicant screening and processing, hiring and recruiting events, and other community-based programs, and represents the Chief of Police at designated public functions and meetings.
CLASS CHARACTERISTICS
The Senior Administrative Analyst position is an advanced journey-level, mid-management classification performing independent and complex tasks and duties. Positions at this level are generally assigned responsibility for the management and administration of significant programs, projects, functions, and provides highly responsible complex administrative and management support to the Police Department Administration Division. The incumbent needs to excel in communication skills, use independent judgement and decision-making skills.
SUPERVISION RECEIVED
Works under the supervision of the Administration Division Sergeant, Lieutenant and/or Captain.
SUPERVISION EXERCISED
May exercise technical and functional supervision over Police Department Administration Division clerical staff and other staff as assigned.
ESSENTIAL FUNCTIONS
Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employmentagreementand is subject to change at any time by the employer.
Essential duties and responsibilities may include, but are not limited to, the following:
ASSiSt in preparing, analyzing and coordinating the department budget through every phase of the budget process; analyze legal updates, policies and procedures and recommend appropriate changes to them; draft and prepare City Council Agenda Reports; screen job applicants and assist in their recruitment and processing for potential employment; track and analyze pertinent legislation and prepare correspondence as appropriate; prepare and present oral and written reports and correspondence; attend City Council meetings at the request of the Chief ofPolice; assist andmake recommendations to the Chief of Police as to program changes and enhancements; assist Chief of Police in short and long range plaru'iing; monitor department performance in meeting established standards and recommend action to achieve compliance; carry out any special projects as required or directed by the Chief of Police; compile data and statistical information, based on research techniques and on statistical compilations involving understanding of operating programs, Department policies and procedures; develop technical reports as delegated; represent the Police Department at professional, civic and government organizations and meetings as requested by the Chief of Police; arrange, participate in and implement conferences and committee meetings; organize and assist in the annual department purging/document destruction, collaborate with 5 138
management with regard to employee relations and development; perfon'n related work as assigned.
QUALIFICATIONS
FORMAL TRAINING AND EXPERIENCE:
Any combination equivalent to: (a) the possession of a baclielor degree from an accredited, four-year college or university and a minimum (5) years of work experience in police administration and/or in the field of human resources; or (b) the possession of an associate degree from an accredited college or university and a minimum of seven (7) years of work experience in police administration and/or in the field of human resources. Agdegree must be in the fonol)17ing orrelaial a: public srTminislmfion, hnsiness adion, huinan resources, industrial/oroi'm psychology, or cr justice. A l'ffigh school diploi'na or G.E.D. is required.
Employment in a police-related human resources field or in police adininistration is highly desirable.
KNOWLEDGE AND ABILITIES
Extensive knowledge of the legal issues affecting police operations, including the Public Safety Officers Procedural Bill ofRights Act, managementofpolicepersonnelrecords, ability to perform legal research, and to review and analyze and legal opinions and documents.
Familiarity with the legal process, including the prosecution and defense of criminal cases; working knowledge of the governinental structure/organization of the City of South Gate, including governmental functions and interrelations of the Police Department and coini'nunity groups; working knowledge of the personnel/management rules and procedures of the City of South Gate, including affirmative action and equal opportunity; knowledge of basic principles and practices of good management and administration, including personnel, purchasing and budgetary operations; research and statistical methods; and governmental organizations and functions; ability to reason analytically, prepare clear and concise reports, establish and maintain effective relationships with individuals and organizations, operate a computerteri'ninalto enterdata, maintainrecords and generatereports; meet schedules andtime lines, work independentlywithlittle direction, maintain complex records and prepare detailed and statistical reports; ability to coinmunicate effectively both orally and to interact tactfully, effectively and sensitively with City Officials, officials of other organizations, community leaders, the media and especially the public; ability to maintain strict confidence and report directly to the Chief of Police.
SPECIAL RE0UIREMENTS OF POSITION
Background clearance, finger printing and medical clearance required. Fluency in English is required, and Spanish is liighly desirable.
6 139
CITYMANAtaER'S OFFICE Item No. 7
AUG 15 2023
5: O{JfrVl City of South Gate
CITY COUNCIL
AGENIDA BNLL
For the Regular Meeting of: August 22, 2023
Originating Department:
DepartmentDirector: 7/r - a anager
Darren Arakawa ris,r4ers
SUBJECT: ADDENDUM N0. 10 TO CONTRACT N0. 3130 WITH ENTERPRISE FLEET MANAGEMENT, INC. , A SERVICE PROVIDER FOR ENTERPRISE FM TRUST FOR THE LEASE OF A 2023 NISSAN FRONTIER FOR THE POLICE DEP ARTMENT PURPOSE: To amend Contract No. 3130 with Enterprise FM Trust for the lease of a 2023 Nissan Frontier for the Police Department Traffic Division.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Addendum No. 10 to Contract No. 3130 (Master Equity Lease Agreement) with Enterprise FM Trust for a Service Agreement with their service provider, Enterprise Fleet Management, Inc., to lease a 2023 Nissan Frontier for the Police Department for a term of 48 months in the total amount of $41,753;
b. Appropriating$3,945fromtheunassignedbalanceoftheAssetForfeitureFundtoAccount No. 235-570-21-6310 for the first annual lease payment; and c. Authorizing the Mayor to execute Addendum No. 10 in a form acceptable to the City Attoi'ney.
FISCAL IMPACT: The Lease Agreement is in the amount of $10,532 for the first year and $10,407 per year for the remaining three (3) years and will be funded from the Asset Forfeiture Fund (Account No. 235-570-21-6310) for a 4-year total amount of $41,753.
There is no impact to the General Fund. Funds for this purchase, in the amount of $6,587, were included in the Fiscal Year (FY) 2023/24 Budget. Therefore, if the City Council approves this purchase, additional funds in the amount of $3,945 will need to be appropriated in FY 2023/24 from the unassigned Asset Forfeiture Fund balance for the total annual lease payment. The aru'iual lease payments for the following three (3) years will be $10,407 per year and will also be funded from the Asset Forfeiture Fund.
ANALYSIS: ThisLeaseAgreementisbeingexploredtoallowthePoliceDepartmenttoprocure vehicles for use in the field without compromising the value due to mileage and maintenance issues. The vehicle to be replaced is unit #117, a 2003 Ford Ranger with over 107,000 miles. 1 140
On April 26, 2022, the City Council approved a 48-month lease agreement with Enterprise FM Trust for a replacement vehicle for the Traffic Division in the form of a 2021 Ford Ranger with a total cost of $28,238. Due to acquisition issues, including production issues from the manufacturer, the Ford Ranger could not be acquired. The Police Department has since located a comparable vehicle; however, the cost of leasing the 2023 Nissan Frontier will exceed the cost of the original budgeted item by $3,945.
BACKGROUND: The vehicle to be leased was selected through the Interlocal Purchasing System (TIPS), which is a national purchasing cooperative that offers access to competitively procured purchasing contracts to its membership. This system allows us to lease/purchase vehicles at the lowest price available. TIPS awarded contract #190402 to Enterprise FM Trust, which will expire on July 31, 2024. A Master Equity Lease Agreement with Enterprise FM Trust (Contract No. 3130) was approved by the City Council on July 14, 2015.
The South Gate Municipal Code Section 1.54.510 D. permits piggybacking a cooperative contract.
TIPS has bid for this commodity, and any subsequent service, in a fair and competitive manner complying with bid requirements as stated in the Public Contract Code and the City's Municipal Code; therefore, no further bidding or quotes need to be obtained. Therefore, staff is requesting the approval of a Service Agreement with Enterprise Fleet Management, Inc., a service provider of Enterprise FM Trust, for the lease of the 2023 Nissan Frontier.
ATTACHMENTS: A. Proposed Addendum No. 10
B. Open-End (Equity) Lease Rate Quote 7329153
C. Master Equity Lease Agreement (Contract No. 3130) D. TIPS Vendor Contract Award
2 141
ATT ACHMENT A
Addendum No. 10
ContractNo. 3130
ADDENDUM N0. 10 TO CONTRACT N0. 3130, SERVICE AGREEMENT FOR THE LEASE OF A 2023 NISSAN FRONTIER BETWEEN THE CITY OF SOUTH GATE AND ENTERPRISE FLEET :[VIANAGEMENT, INC.
This Addendum No. 10 to Contract No. 3130, a Service Agreement for the lease of a 2023 Nissan Frontier ("Addendum No. 10"), is made and entered into on August 22, 2023, by and between the City of South Gate, a municipal corporation ("City" or "Lessee"), and Enterprise Fleet Management, Inc., a Missouri corporation ("EFM"). City and EFM are sometimes hereinafter individually referred to as a "Party" and collectively referred to as "Parties." Enterprise Fleet Management, Inc. is the "Servicer" as denoted by the MASTER EQUITY LEASE AGREEMENT ("Agreement") by and between Enterpiise FM Trust, a Delaware statutory trust ("Lessor") and the City of South Gate. All defined terms used in this Contract have the same meanings ascribed to them in the Agreement, unless otherwise defined herein.
RECIT ALS:
WHEREAS, on July 14, 2015, the City Council approved Contract No. 3130 with EFM ("Agreement") for the lease of two vehicles for a five-year term in the amount of Eighty-Five Thousand Eight Hundred Forty Dollars ($85,840);
WHEREAS, on September 13, 2016, the City Council approved Addendum No. l to the Agreement ("Addendum No. l") for the lease of two additional veicles for a three-year term in the amount of Fifty-Two Thousand Nine Hundred Eighty-Nine Dollars ($52,989); WHEREAS, on August 22, 2017, the City Council approved Addendum No. 2 to the Agreement ("Addendum No. 2") for the lease of two additional vehicles for a five-year term in the amount of Eighty-Eight Thousand Nine Hundred Twenty-Five Dollars ($88,925); WHEREAS, on March 13, 2018, the City Council approved Addendum No. 3 to the Agreement ("Addendum No. 3") for the lease of one additional vehicle for a five-year term in the amount of Fifty-Nine Thousand Seven Hundred Seventy-Six Dollars ($59,776); WHEREAS, on August 13, 2019, the City Council approved Addendum No. 4 to the Agreement ("Addendum No. 4") for the lease of a 2019 Jeep Grand Cherokee Laredo for a three- year term in the amount of Twenty-Eight Thousand Two Hundred Seventy-Four Dollars ($28,27 4);
WHEREAS, on September 8, 2020, the City Council approved Addendum No. 5 to the Agreement ("Addendum No. 5") for the lease of a 2020 Chevrolet Traverse for a four-year term in the amount of Thirty-Six Thousand Two Hundred Eighty Dollars ($36,280); WHEREAS, on March 8, 2022, the City Council approved Addendum No. 6 to the Agreement ("Addendum No. 6") for the lease of a 2022 Mazda CX-9 and a 2022 Nissan Altima for a four-year term in the amount of Seventy-Eight Thousand Three Hundred Forty-Nine and Twenty-Eight Cents ($78,349.28);
WHE,REAS, on April 26, 2022, the City Council approved Addendum No. 7 to the Agreement ("Addendum No. 7") for the lease of a 2021 Ford Ranger for a four-year term in the amount of Twenty-Eight Thousand Two Hundred Thirty-Eight Dollars ($28,238.00); 142
Addendum No. 10
ContractNo. 3130
WHEREAS, on October 11, 2022, the City Council approved Addendum No. 8 to the Agreement ("Addendum No. 8") for the lease of a 2022 Dodge Durango for a four-year term in the amount of Fifty-Seven Thousand Fifteen Dollars ($57,015); WHEREAS, on November 10, 2022, the City Council approved Addendum No. 9 to the Agreement ("Addendum No. 9") for the lease of a 2022 Chevrolet Silverado for a five-year term in the amount of Fifty-Two Thousand Eight Hundred Sixty Dollars ($52,860); WHEREAS, the agreements to lease a 2021 Ford Ranger per Addendum No. 7 and a 2022 Chewolet Silverado per Addendum No. 9, could not be consummated as a result of veicle stock unavailability.
WHEREAS, the City desires to lease a 2023 Nissan Frontier for the Police Department for a term of 48 months, in the total amount not to exceed Forty-One Thousand Seven Hundred Fifty-Three Dollars ($41,753) for said vehicle, pursuant to the Open-End (Equity) Lease Rate Quote No. 7329153, attached hereto as Exhibit "A"; and WHEREAS, to document and administratively track the lease of the 2023 Nissan Frontier, the City has requested, and EFM has agreed, to execute this Addendum No. 10, with the understanding that the terms of said leasing shall remain subject to the Agreement without modification, including schedules and related documentation applicable to the 2023 Nissan Frontier.
NOW, THEREFORE, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
a. TERM OF AGREEMENT. The City hereby certifies and authorizes the Mayor of the City of South Gate to execute tis Addendum No. 10 and to deliver the same to EFM, and further authorizes the City Manager to execute and deliver to EFM any other necessary documentation in connection with the execution of Schedules for the 2023 Nissan Frontier, together with any other necessary documents in connection therewith.
b. SCOPE OF WORK AND COMPENSATION. The amount of compensation paid by City to EFM under Addendum No. 10 shall not exceed Forty-One Thousand Seven Hundred Fifty-Three Dollars ($41,753), or Ten Thousand Five Hundred Thirty-Two Dollars ($10,532) for the first year and Ten Thousand Four Hundred Seven Dollars ($10,407) each year for the next three years thereafter.
2. EFFECT OF AMENDMENT.
City and EFM acla'iowledge that the 2023 Nissan Frontier referenced above shall be subject to the same terms as forth in Agreement, and any related Schedules and documentation required by EFM. Except as expressly amended herein, all other terms and conditions of Agreement shall remain in full force and effect. Without limiting the generality of the foregoing, Agreement shall otherwise remain unchanged during the term of Agreement as
143
Addendum No. 10
Contract No. 3130
amended by Section 1. above. Fuithermore, City reserves the right to amend Agreement as City deems necessary.
3. EFFECTIVE DATE.
The effective date of this Addendum No. 10 is August 22, 2023, with the understanding that the Agreement becomes effective when said 2023 Nissan Frontier is delivered to Lessee. Agreement as amended herein shall remain in effect through and including the term of four years of said lease, unless extended or terminated otherwise in accordance with the terms of Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Addendum No. 10 to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
BY:
Maria del Pilar Avalos, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
Raul F. Salinas, City Attoiney
ENTERPRISE FLEET
I'VIANAGEMENT, INC.:
BY:
Gregory Hackett, Regional Manager
Dated:
144
t M'gA"GEMENT
ATTACHMENT B
Open-End (Equity) Lease Rate Quote Quite No: 7329153 F'repared For: South Gate Police Dept
CC. DEA
unit# 274ZTS
Year 2023 Make Nissan Model Frontier
Series SV4x2KingCab6ft.box1261n.WB
VehlcleOrderType Iri-Stock Term 48 State CA Customer# 513M5 Date 07/13/2023
AE/AM GHO
$ 34,995.00
$ 0.00
$ 4B7.34
$ 0.00
$125.00
$ 0.00
$ 0.00
S O.00
$ 0.00
$ 0.00
$ 0.00
$ 35,120.00
$ 586.50
$ 200.13
$ 786.63
$ 0.00
$ 0.00
$ 0.00
All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote, Order Information
Drlver Name Cust to Update
Exterior Color (O P) Glacler White
Interior Color (O l) Charcoal w/Premium Cloth Seat Trim Lic. Plate Type Exempt
GVWR 0
Capitalized Price of Vehicle'
Sales Tax State Q
Initial LR,ense Fee
Registration Fee
Other: (See Page 2)
Capitalized Price Reduction
Tax on Capltallzed Prlce Reduction
Gain Applied From Prior Unit
Tax on Galn On Prior
Securlty Deposlt
Tax on Incentive (Taxable Incentlve Total : $0.00 ) Total Capitalized Amount (Delivered Price)
Depreclaiion Reserve @
Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 Total Monthly Rental Excludlng Additional Services Additional Fleet Management
Master Policy Enrollmem Fees
Commercial Automoblle Llabillty Enrollment
Liability Llmi( $O.OO
Physical Damage Management
Full Malntenance Program 3 Contract Mlles 0
Incl: # Brake Sets (1 set = 1 Axle) 0
Comp/Coll Deductible
OverMlleage Charge
# Tlres 0
O/O
$ 0.00 Per Mile
Loaner Vehicle Not Included
$ 0.00
$ 80.63
$ 867.26
$ 6,968.OC)
$ 400.00
Additional Services SubTotal
Sales Tax 10.2500%
Total Monthly Rental li'icluding Additional Services Reduced Book Value at % Months
Service Charge Due at Lease Termlnation
State CA
Quote based on estimated annual mlleage of 20,000
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by lhls Quote. Enlerprlse FM Trust (not Enlerprlse Fleet Management) wlll be (he Lessor ofsuch vehk.le under the Master Open -End (Equity) Lease Agreement and shall have all rlghts and obllgatlons oT the Lessor under the Master Open - End (EquUy) Lease Agreement with respect to such vehicle.Lessee must msinialn Insurance coverage on ihe vehlcle as set forth in Secflon 'l I of the Master Open-End (Equity) Lease Agreement untll the vehlcle is sold.
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.
LssSee hereby authorizes thls vehicle order, agrees to lease the vehicle on ihe leu'ms sei forih herein and In the Masier Equiiy Lease Agreement and agreea that Lessot shall have the right tocollect damages In the event Lessee falls or yeluses to accept delivery oT the ordered vehicle. Leases certlfles that it Intends thai more ihan 50% oT ihe use of ihe vehlcls Is (o be in a trade orbuslness of the Lessee.
LESSEE Sou(h Gaie Pollce [)ept
BY TITLE DATE
aINDICATES ITEMS TO BE BILLED ON [)ELIVERY
' Capllallzed Price of Vehicle May be Adjusted to Refiocl Flnel Manutscluret's Invoice Lessee Hereby Assigns lo Lessor anyManufet.tutet Rebates And{Or ManuTecluter Incentives Intended rot the Lasses, Which RebatesAnd/Or Inaenllves Have Been used8y Lesgo+ to Reduce Ihe Capitalized P+lce of the Vehlcle. 2 Monthly Lease Charge Wlll Be Adjusted to Renecl lhe Interest Rate on the Delivery Dale (Sublacl to a Floor), 3 The Incluslon heteln of references to malnlenance Tees/services are solely loy the admlnlslrgllve convenience of Lessee. Nolwllhslandlng the ktcluslon ol guch rsletenceg In Ihls [lnvolaetSchedulelQuole], all such melnienance 8ervlce8 eTe lO be performed ly Enltttptlse Fleet Management, Inc., end all such malnlenance Tees ale payable by Letisee sok)ly ttr the aCCounl O( Enlerptlge Fletil Mmnagemenl, Ink., pursuant 10 Ihel ctirlaln sepatale IMalnltinance Agtesmenl} snlsred Into by antl btMteen Lessee and Enlerprlse Fleet Management, lm..: piovlded Ihel such malnlenance lees are being bllled by Enletprlse FM Tiusl, end are payable al the dlrecllon0I EnletpTlse FM Ttu8i, SOlety aS an aUlhOtiZed agent W ttillecllon On behalf OF Enletptlse Fletil M anagemenl, Inc.
PrintedOn 07/13/2023C)1:35:08PM
145
FLEET
MANAGEMENT Open-End (Equity) Lease Rate Quote Quote No: 7329153 Other Totals
W
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! %; i )Lr+:_,,j_.l: , _<.:B)[jea'67i'l-j.,'l-a)a-p-'=,%:81'.] 111:4H,-iaa:a:a* - . . _u:+F.!l=l' 'p l:
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'a",J % I
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Pricing Plan Delivery Charge c $125.00
Courtesy Delivery Fee c $ 0.00
Total Other Charges Billed
$ 0.00
Total Other Chai'ges Capitalized $125.00
Other Charges Total
$125.00
Printed On 07/13/2023 01:35:08 PM
7146
l M'A"aNia"CiEMENT Open-End (Equity) Lease Rate Quote Quote No: 7329153 VEHICLE INFORMATION:
2023 Nissan Frontler SV 4x2 King Cab 6 ft. box 126 in. WB - US Series ID: 31713
Priclng Summary:
INVOIC,E
BaseVehlcle $30882
TofalOptions $809.00
DestinationCharge $1,335.00
TotalPrlce $33,026.00
SELECTED COLOR:
Exterlor:
Interior:
QAK-(O P) Glacler White
G-(O l) Charcoal w/Premlum Cloth Seat Trim
SELECTED OPTIONS:
MSRP
$32,070.00
$945.00
$1 335.00
$34,350.00
CODE
B92
CO3
G 03
L92
PAINT
QAK 02
STDAX
STDEN
STDGV
STDRD
SmST
STDTM
STDTN
STDTR
STDWL
T92
DESCRIPTION
Splash Guards
50 State Emissions
(O I) Charcoal w/Premium Cloth Seal Trim
Carpeted Floor Mats
Monotone Paint Appllcation
(O P) Glacler White
3.692 Axle Ratlo
Engine: 3.8L DI DOHC 24-Valve V6
GVWR: 6,012 Ibs
Radio: SXM/AM/FM/AUX/USB Audio System w/6 Speakers
Front But,ket Seats
Premium Cloth Seat Trim
Transmission: 9-Speed Automatic
Tires: P265/65R17 All Season
Wheels: 1 7" Alloy
Tow Package
INVOICE
$2iO.00
NC
NC
$167.00
STD
NC
STD
STD
STD
STD
STD
STD
STD
STD
STD
$432.00
MSRP
$245.00
NC
NC
$195.00
STD
NC
STD
STD
STD
STD
STD
STD
Sm
STD
STD
$505.00
PrintedOn 07/13/202301:35:08PM Page 3 of 6
147
CONFIGuRED FEATURES:
Body Exterior Features:
Number Of Doors 4
Rear Drlver Door: reverse opening rear passenger doors Rear Cargo Door Type: tailgate
Driver And Passenger Mirror: power remote manual folding slde-view door minors Door Handles: body-coloured
Front And Rear Bumpers: body-coloured front and rear bumpers with metal-look rub strlp Rear Step Bumper: rear step bumper
Front Mud Flaps: front and rear mud flaps
Box Style: regular
Body Materlal: fully galvanized steel body materlal class IV trailerlng with harness, hitch
Grllle: black w/body-colour surround grille
Convenience Features:
Air Conditioning manual air conditionlng
Alp Fllter: alr filter
Cruise Control: cruise comrol wlth steerlng wheel controls Power Windows: power windows with drlver I -touch down Remote Keyless Entry: keyfob (front doors) remote keyless entry Illumlnated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Passive Enfry: proxlmlty key
Steering Wheel: steering wheel with manual tilting [)ay-Night Rearview Mirror: day-night rearview mirror Driver and Passenger Vanity Mlrror: driver and passenger-side vlsor mirrors Front Cupholder: front cupholder
Floor Console: full floor console wlth covered box Glove Box: glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door blns
Seetback Storage Pockets: I seatback storage pockets Dashboard Storage: dashboard storage
IF Storage: covered bln Instrument-panel storage
Rear Underseat Storage Tray: rear underseat storage tray Driver Footrest: driver's footrest
Retalned Accessory Power: retained accessory power
Power Accessory Outlet: 1 12V DC power outlet
Entertalnment Features:
radio SlrlusXM AM/FM/Satelllfe wlth seek-scan
Radio Data System: radio data system
Voice Activated Radio: voice acilvated radlo
Steevlng Wheel Radlo Controls: steerlng-wheel mounted audio controls Speakers: 6 speakers
lsk Row LCD: 21 st row LCD monltor
Wlreless Conneciivlty: wireless phone connectlvity
Antenna: Integrated roof antenna
Llghting, Vlslblllty and Instrumentatlon Features:
Headlamp Type delay-or( aero-composlte halogen headlamps Cab Clearance Ligms: cargo bed 11glit
Front Wipers: variable intermittent wipers
Tinted Windows: deep-tlnted windows
Dome Light: dome 11ght with fade
Front Readlng Ligh(s: front reading 11ghks
Variable IP Lighting: variable Instrument panel lighting Dlsplay Type: dlgltal/analog appearance
PrintedOn 07/"13/202301:35:08PM Page 4 of 6
148
Tachometer: tachometer
Voltometer: voRmeter
Low Tire Pressure Wamlng: tlre speclTlc low-tire-pressure waming Trlp Computer: trlp computer
Trip Odometer: trip odometer
Front Pedestrian Braking: Tront pedestrian detection
Forward Collislon Alert: forward collision
011 Pressure Gauge: oll pressure gauge
Water Temp Gauge: water temp. gauge
Clock: In-radlo display clock
Systems Monitor: drlver information centre
Rear Vlslon Camera: rear vislon camera
Oil Pressure Warnmg: oil-pressure warning
Baitt.ryWarnlng: balterywarning
Lights On Warnlng: 11gh)s-on warnlng
Key In Ignltlon Warnlng: key-in-Ignltion warning
Low Fuel Warning: low-fuel warning
Low Washer Fluld Warning: low-washer-fluid warnlng
[)oor Ajar Warning: door-ajar warnlng
Brake Fluid Warning: brake-fluid warning
Transmisslon Fluid Temperature Warnlng: transmlssion-fluid-temperature warnlng Safety And Securlty:
ABS four-wheel ASS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistant.e: brake assist
Brake Type: four-wheel dlsc brakes
Vented Disc Brakes: front and rear ventllated disc brakes Spare Tire Type: full-size spare tire
Spare Tire Mount: underbody mounted spare tire w/crankdown Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Slde Airbag: seat-mounted drlver and passenger side-impact airbags Overhead Alrbag: curtain 1st and 2nd row overhead alrbag Knee Alrbag: knee airbag
Occupancy Sensor: front passenger airbag occupant.y sensor Helght Adlustsble Seatbelts: heigh( adjustable front seatbelts Sea(belt Pretensioners: front seatbelt pre-tensioners Side Impact Bars: side-impact bars
Tallgate/Rear Door Lock Type: manual tailgate/rear door lock Ignltlon Disable: immoblllzer
Security System: securify system Vehicle Security System (VSS) Panlc Alarm: panlc alarm
Electronic Stabllity: electronlc stablllty
Tracllon Control: ABS and driveline traction control Front and Rear Headrests: manual adjustable front head restraints AntiWhiplashFrontHeadrests: anti-whiplash front head restraints Rear Headrest Control: 2 rear head resfraints
Seats And Trim:
Seating Capacity max. seatlng capacliy of 4
Front Bucket Seats: froni buckei seats
Number of Drlver Seat Adjustments: 6-way driver and passenger seat adjustments Recllnlng Driver Seak: power reclining drlver and manual reclinlng passenger seats Drlver Lumbar: manual drlver and passenger lumbar support Drlver Height Adjustment: power helght-adjustable driver and passenger seats Driver Fore/Aft: power driver and passenger fore/afi adjustment Front Centre Armtest Storage: Tron( centre armrest Rear Seat Type: rear 50-50 lump seat
Rear Foldlng Posltion: rear seat fold-up cushion
Leather Upholstery: premium cloth front and rear seat upholstery Doot Trim Inser(: leatherette door panel trim