Agenda packet, regular meeting — South Gate City Council, September 26, 2023 (part 1 of 2)

SOUTH GATE CITY COUNCIL

REGULAR MEETING AGENDA
Tuesday, September 26, 2023 at
6:30 p.m.

SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID: 835 9232 9999
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TO ADDRESS THE CITY COUNCIL PRESS *9 TO RAISE YOUR
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Call to Order/Roll Call With Invocation & Pledge

CALL TO ORDER:

Maria del Pilar Avalos, Mayor
INVOCATION:

Steve Costley, Acting Director of Parks & Recreation
PLEDGE OF ALLEGIANCE:

Wendy O' Kelly, Acting Director of Administrative Services ROLL CALL:

Yodit Glaze, City Clerk
City Officials

MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze

VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz

COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Al Rios

CITY ATTORNEY
Raul F. Salinas
1 Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.

Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.

Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.

Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.

Meeting Compensation Disclosure

Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.

Proclamations, Certificates, Introductions And Ceremonial Actions Public Hearings
NONE
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to 2 adjournment.

Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.

Reports And Comments From City Officials

During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.

Consent Calendar Items

Agenda Items 1
, 2, 3, 4, 5, 6, 7, 8, 9, 10
and
11 are Consent Calendar Items. All items
including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action.

Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.

Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.

1. Resolution declaring a continued emergency and authorizing repair, replacement or maintenance activities of public Facilities related to the Urban Orchard, City Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures of the South Gate Municipal Code and the California Public Contract Code

The City Council will consider making a finding and adopting a Resolution
declaring an
emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code. (PW)
Documents:

Item 1 Report 09262023.pdf

2. Resolution approving the Zero Emission Bus Rollout Plan to submit to the California Air Resources Board in accordance with the Innovative Clean Transit Regulations

The City Council will consider: (PARKS)
3 a. Adopting a
Resolution
approving the City of South Gate Zero Emission Bus Rollout Plan ("ZEB Plan); and

b. Directing the Director of Parks & Recreation to submit the ZEB Plan to the California Air Resources Board in accordance with the Innovative Clean Transit Regulations.

Documents:

Item 2 Report 09262023.pdf

3. Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) retitling the Street Foreman position to Street and Sewer Supervisor and updating the job classification specification for the position of Street and Sewer Supervisor in the Department of Public Works

The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) retitling the Street Foreman position to Street and Sewer Supervisor and updating the job classification specification for the position of Street and Sewer Supervisor in the Department of Public Works. (HR) Documents:

Item 3 Report 09262023.pdf

4. Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to create a full-time Business License Inspector position in the Department of Administrative Services, approve classification specification and update the Consolidated Salary Pay Table by adding the full-time and hourly pay grades Business License Inspector

The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) by taking the following actions (HR) 1) Create the full-time position of Business License Inspector in the Department of Administrative Services;
2) Approve the classification specification for the full-time position of Business License Inspector;
3) Update the Consolidated Salary Pay Table for the City of South Gate by adding the full-time position of Business License Inspector at Pay Grade 541 ($5,332 - $6,482 monthly), a Non-Exempt Classification assigned to the Municipal Employees Association ("MEA"); and
4) Update the Consolidated Salary Pay Table for the City of South Gate to adjust the hourly wages for the part-time Business License Inspector to Pay Grade 923 ($30.76/hour to $37.39/hour).

Documents:
4 Item 4 Report 09262023.pdf

5. Amendment No. 3 to Contract No. 2021-147-CC with BKF Engineers, Inc., for additional Design and Construction Support Services for the Citywide Residential Resurfacing Project, Phases I, II, III, IV, Project Nos. 659-ST and 699-ST

The City Council will consider: (PW)

a. Approving
Amendment
No. 3 to Contract No. 2021-147-CC with BKF Engineers, Inc., for additional design and construction support services for the Citywide Residential Resurfacing Project, Phase I, II, III and IV, City Project Nos. 659-ST and 699-ST, in an amount not-to-exceed $87,416; and

b. Authorizing the Mayor to execute Amendment No. 3 in a form acceptable to the City Attorney.

Documents:

Item 5 Report 09262023.pdf

6. Amendment No. 1 to Contract No. 2022-83-CC with United Pacific Service, Inc. to increase Scope of Work of Tree Maintenance Services for City Project No. 690-ST

The City Council will consider: (PW)
a. Approving
Amendment
No. 1 to Contract No. 2022-83-CC with United Pacific Service Inc., to increase the scope of work of tree maintenance services in an amount not to exceed $861,425;

b. Appropriating $627,480 in Gas Tax Funds and $13,945 in Water Funds to fund FY 2023/24 services under Amendment No. 1; and

c. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.

Documents:

Item 6 Report 09262023.pdf

7. Amendment No. 1 to Contract No. 2023-94-CC with MV Cheng & Associates extending the term of the Agreement to December 31, 2023 for the Administrative Services Department

The City Council will consider: (ADMIN SVCS)
a. Approving
Amendment
No. 1 to Contract No. 2023-94-CC with MV Cheng &
Associates,
extending the term of the Agreement through December 31, 2023, for temporary professional staffing services in an amount not-to-exceed $37,400;

b. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City 5 Attorney.

Documents:

Item 7 Report 09262023.pdf

8. Appropriation of Additional Funds for the purchase of a Dump Truck for the Street and Sewer Division

The City Council will consider appropriating $8,235 in Capital Asset & Equipment Replacement Funds to fund the price increase to purchase a 2024 Ford F-550 Dump Truck from PB Loader for the Public Works Department, Street and Sewer Division. (PW) Documents:

Item 8 Report 09262023.pdf

9. Purchase Order with Handsome Group for purchase and installation of a new audio sound system at the Sports Center and Patricia G. Mitchell Swim Stadium

The City Council will consider: (PARKS)
a. Approving a Purchase Order with Handsome Group for installation of a new audio sound system at the Sports Center and Patricia G. Mitchell Swim Stadium in the amount of $94,149.65; and
b. Appropriating funding from the Parks and Recreation Enhancement Fund in the amount of $17,999.50 to complete funding for the project.

Documents:

Item 9 Report 09262023.pdf

10. Auction of Surplus Property

The City Council will consider declaring various vehicles, bikes and miscellaneous property listed in Attachments A, B, and C as surplus property and authorizing the sale of these items at auction. (ADMIN SVCS)
Documents:

Item 10 Report 09262023.pdf

11. Appointments by Police Chief to the Youth Commission

The City Council will consider ratifying, by a majority vote, the appointments of Lupe Rivas, Ailed Bentrude, and Monica Mejia to the Commission for South Gate Youth. (PD) Documents:

Item 11 Report 0922023.pdf
6 Reports, Recommendations And Requests

12. Resolution of Intent to set a date and time for a Public Hearing to consider a rate level increase for sewer service

The City Council will consider adopting a
Resolution
of Intent to set the date and time a
public hearing for January 23, 2024 at 6:30 p.m., at the Council Chambers in City Hall located at 8650 California Avenue in the City of South Gate during a regularly scheduled City Council Meeting, to consider a rate level increase for sewer services. (PW) Documents:

Item 12 Report 09262023.pdf

13. Agreement with Granicus to install video and broadcast equipment and provide video production services

The City Council will consider: (ADMIN SVCS)
a. Approving an
agreement
with Granicus to install video and broadcast equipment in the Council Chambers in City Hall and provide video production services for a three-year term;
b, Appropriating $57,400 in one-time costs from the ARPA Fund and $55,400 in on-going costs from the Public Access Fund; and
c. Authorizing the Mayor to execute the agreement in a form acceptable to the City Attorney.

Documents:

Item 13 Report 09262023.pdf

14. Appointment to the Greater Los Angeles County Vector Control District Board of Trustee

The City Council will consider appointing a Council Member to the Greater Los Angeles County Vector Control District Board of Trustees for the remainder of former City Council Member Denise Diaz who relinquished her seat at the end of August. Ms. Diaz's term will end on December 31, 2023. The appointment needs a simple majority vote of the City Council to be in effect. (CM)
Documents:

Item 14 Report 09262023.pdf

15. Warrant register for September 26, 2023

The City Council will consider approving the Warrant Register for September 26, 2023. (ADMIN SVCS)
7 Total of Checks: $3,080,341.65 Less: Voids $ ( 3,855.00) Less: Employee Payroll Deductions $ (515,251.63) Grand Total: $2,561,235.02

Cancellations: 102658

Documents:

Item 15 Report 09262023.pdf
Adjournment

I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on September 20, 2023, at 9 :30 a.m., as required by law.

Yodit Glaze
City Clerk

GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.

MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:

City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.

PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.

Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.

Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after 8 the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.

To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.

STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.

SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
9 Item No. 1
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gEP i9 2023
7:4'lpvt"
Ciffl of South Gate

CITY COUNCIL

AGENDA IBNLL
For the R eeting of: September 26, 2023
Department: Public Works
Departmetxt Director:
o Cervantes
SUBJECT: RESOLUTION DECLARING A CONTINUED EMERGENCY AND

AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-PRK WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY

CONTRACTING PROCEDURES OF THE SOUTH GATE MUNICIPAL CODE AND

THE CALIFORNIA PUBLIC CONTRACT CODE
PURPOSE: To declare an emergency still exists and to authorize the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project without public bidding. The Los Angeles County Department of Public Health, Solid Waste Division ("County") issued a Corrective Action Order reqriiring construction to stop on the project. The declaration of emergency is necessary to streamline the process to procure a replacement contractor to provide maintenance activities to preserve the site in a safe condition until the County authorizes construction work on the project to resume.

RECOMMENDED ACTIONS: The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.

FISCAL IMPACT: There is no impact to the General Fund. The Urban Orchard Project ("Project") has received a total of $30.5 million in grant and other funds for design, construction, operations, and maintenance, as surnrnarized below, inclusive of a $5,000,000 grant from Caltrans.

ANALYSIS: The Project was under construction and approximately 80% of construction work has been completed. On December 29, 2022, the City received a Corrective Action Order ("Order") from the County. The Order required the City to stop all construction activities until such time as a Post Closure Land Use Plan ("PCLUP") for the Project site was approved by the County. Given the PCLUP approval process and input received to date, it will take at least several months, possibly six or more, to obtain approval. l 10
To avoid the significant delay damages that would be payable by the City to the general contractor during a prolonged suspension of the project pending approval of the PCLUP, the City Council terminated the general contractor's agreement at a Special City Council meeting on February 6, 2023. Such termination provided both immediate and long-term cost savings to the City but also created an immediate need for the City to retain an interim contractor to perform certain ongoing maintenance and safety activities; a need which must be met sooner than the time necessary to engage in normal public bidding procedures The proposed Resolution declares a continued emergency exists pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code § 22050. Those Code Sections allow cities, by resolution, to approve the City's entry into contracts without engaging in public bidding where certain emergency conditions are found to have occurred. Staff continues to believe that the County's Order directing all construction work to be ceased on the Project, constitutes such an emergency due to the public's safety with an unfinished construction site and the need to respond accordingly to additional directives given by the County related to ensuring public safety. Staff is recommending that the City Council adopt the proposed Resolution so that the City can avail itself of the accelerated contracting procedures authorized by those Code Sections. The Resolution, (1) declares an emergency, (2) authorizes the City Manager to take such actions deemed necessary to cause the maintenance activities to be performed and to procure the necessary equipment, services, and supplies all without giving notice for bids for contracts, (3) requires that at each regularly scheduled City Council Meeting, the City Manager present to the Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids, why that action is necessary to respond to the emergency, and that the City Council review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action until the emergency action is terminated.

The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Surnrnary of Site Investigation, and the City continues to address the requirements imposed by the County.

Since the original Resolution declaring an emergency was approved by the City Council on February 6, 2023, the following contracts, expenditures, and milestones have been undertaken. 1, NR Development Inc., was informed that Contract No. 2021-66-CC was terminated by the City Council effective February 13, 2023, except for maintenance activities. Staff met with NR Development Inc., to discuss the steps to close out construction activities and continue maintenance activities. As of February 16, 2023, NR Development Inc., is no longer providing any project services or maintenance activities.

2. City forces are providing maintenance services of the site. The site has been secured with perimeter fencing and security contract services.

3. Coordination with the Trust for Public Land ("TPL") to complete the process to prepare the technical documents necessary to secure a replacement contractor was 2 11
completed. Preliminarily selected a recornrnended interim contractor; conducted a field review; and received a fee proposal for the interim maintenance and construction activities approved by the Local Enforcement Agency ("LEA"). Received a proposal from the contractor and have begun negotiations.

4. Submitted to the LEA the Summary of Investigations Report, Workplan of Interim Control Measures ("WICM"), Supplemental WICM and Phase II Workplan. Received approval of the WICM and conditional approval of the Phase II Workplan. Submitted a revised WICM as requested by the LEA. Submitted the revised Phase II Workplan on April 18, 2023. On May 9, 2023, the LEA approved the Revised WICM for which the safety measures were implemented by May 12, 2023. To date three months of monitoring has been completed per the Phase II Workplan.

5. Approved a funding increase for TPL in the amount of $50,000. On January 24, 2023, the City Council approved a $250,000 budget for Amendment No. 6 to Contract No. 3352 with TPL, however, Amendment No. 6 had a budget requirement of $300,000. A budget increase of $50,000 was administratively approved to align the amount of the budget authority with the $300,000 budget requirement for Amendment No. 6, which provides funding for the technical services required to comply with requirements from the LEA.

6. A bid was received from LA Engineering to complete the construction of maintenance activities in the WICM approved by the LEA for the Urban Orchard Project. A construction contract in the amount of $2,919,248 was executed administratively under the authority granted by the subject resolution.

7. Construction work has begun. Progress to date includes completing backfill of overflow structure at the south wetland, and substantially completing backfill of the reservoir and stockpile management. Construction work has begun adjacent to the Bandini Channel.

8. Methane gas monitoring has begun. Monthly sampling is underway. The completed sampling results are scheduled to be submitted to the LEA on January 2024.

BACKGROUND: The Project is a part of the FY 2022/23 Capital Improvement Program. The Project is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. Two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and provide recreation opportunities to South Gate residents.

The Project is being constructed on a property that was used as an unpermitted landfill until 1949 by an entity known as Southeastern Disposal and By-Products. The property site is identified in CalRecycle's Solid Waste Information System ("SWIS") as an Unpermitted Closed Solid Waste Disposal Site and SWIS No. 19-AA-5545. In 1984, the State of California Department of Health Services, Toxic Substances Control Division concluded that the clean-up work completed effectively mitigated waste constituents to proceed with the Lewis Homes residential 3 12
development project. The requirements of the PCLUP came into effect in 1988. As such, the project site is subject to State solid waste regulations that require the PCLUP before any change to the current land use, construction, or land preparation can occur.

The Los Angeles County Department of Public Health, Solid Waste Management Program, acts as the LEA for the State of California's Department of Resources Recycling and Recovery ("CalRecycle"). The County is authorized by Division 30 of the Public Resources Code ("PRC"), Section 43209 and 45000, Title 14 and 27 of the California Code of Regulations (14 CCR & 27 CCR), to enforce applicable solid waste regulations and to ensure solid waste sites meet the state minimum standards within the County of Los Angeles. As such, the City is working with the LEA to obtain approval of the PCLUP.

Construction is currently at the 80% completion stage. Improvements that have been substantially completed include, but are not limited to, rough grading, drop inlet for storm water diversion structures in the Bandini Channel, a wetland overlook area, the stream adjacent to the education/flexible space building and wetland, south bio swale, construction of 18 raised planters, planting of 75 trees, installation of the prefabricated education center and the restroom/maintenance building, two shade structures, a water element at the playground, installation of multi-use walking and bicycle pathways, exercise equipment located at various stages along the walking and bicycle paths, benches, picnic tables, drinking fountains, trash cans, and pathway lighting. The total estimated cost of improvements completed to date is over $12 million.

The Project has received the listed grants. The process has begun to enter into an agreement with Caltrans to receive an additional $5 million for a grand total of $30.5 million.

Grants Amount Grant Recipient
State Water Resource Control Board (Prop 1) $7,975,100 City
Land and Water Conservation Fund (LWCF) $3,000,000 Los Angeles County Flood Control District $530,000 Safe Clean Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 Grant $1,919,847
Conservation Corp of Long Beach $713,015
Caltrans $5,000,000
Rivers and Mountains Conservancy Funds $4,404,798 TPLPrivate Donations $90,000 Total $30,506,161
ATTACHMENT: Proposed Resolution
GD:lc
4 13
Attachment A
RESOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOUTH GATE, CALIFORNIA, DECLARING AN

EMERGENCY STILL EXISTS AND AUTHORIZING

REPAIR, REPLACEMENT OR MAINTENANCE

ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE

URBAN ORCHARD PROJECT WITHOUT PUBLIC

BIDDING, PURSUANT TO THE EMERGENCY

CONTRACTING PROCEDURES OF THE SOUTH GATE

MUNICIPAL CODE AND THE CALIFORNIA PUBLIC

CONTRACT CODE
WHEREAS, at the Special City Council meeting on February 6, 2023, the City Council for the City of South Gate ("City") considered and passed a Resolution declaring an emergency and arithorized the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project ("Project") pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code; WHEREAS, construction activities at the Project site began on August 2, 2021, and have reached the eighty percent completion stage, but the Project will require several more months of work before it is complete;
WHEREAS, the City has received notice from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"), demanding that the City immediately cease all construction work on the Project until such time that a Post Closure Land Use Plan ("PCLUP") is submitted to the County for approval before any change to the current land use, construction, or land preparation can occur to comply with the requirements of the California Code of Regulations, Title 27 (27 CCR), Section 21190 (the "Cease and Desist and Corrective Action Order");
WHEREAS, the City has terminated its construction agreement with the contractor, except for the requirement for the contractor to perform certain maintenance activities; WHEREAS, although no construction activities will occur at the Project site until the County issues its PCLUP, it will be necessary in the interim for certain minimal maintenance activities to be performed at the site for the protection of the existing improvements and/or for public safety (collectively, the "Maintenance Activities"); WHEREAS, at a special meeting of the South Gate City Council ("Council") held on Monday, February 6, 2023, the Council received information provided by the City's Public Works Department establishing that the City does not have sufficient manpower to perform the Maintenance Activities with its own forces, and that the immediate need for the performance of

Page 1 of 3 ends

14 the Maintenance Activities does not permit a delay that would result from a competitive solicitation for bids; and
WHEREAS, the City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.

NOW, THEREFOR, BASED ON THE FACTS SET FORTH ABOVE, THE COUNCIL OF

THE CITY OF SOUTH GATE, CALIFORNIA, HEREBY MAKES THE FOLLOWING FINDINGS:

1. The County's issuance of the Cease and Desist and Corrective Action Order at the current stage of the Project work, coupled with the immediate and ongoing need to perform the Maintenance Activities, has created an emergency for the City with respect to the Project; and

2. The emergency will not permit a delay resulting from a competitive solicitation for bids to perform the Maintenance Activities; and

3. The actions to be taken pursuant to the Resolutions set forth below continue to be necessary to respond to the emergency; and

4. The City is working diligently to secure the PCLUP approval. The process has been initiated with the submittal of technical documents such as the Workplan for interim measures and a Summary of Site Investigation, and the City continues to address the requirements imposed by the County.

NOW, THEREFOR, THE COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals and findings are true and correct and incorporated herein by reference.

SECTION 2: Pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code § 22050, the Council hereby authorizes and directs the City's City Manager and his designees to take such actions as the City Manager deems necessary to cause the Maintenance Activities to be performed, and to procure the necessary equipment, services, and supplies therefore, all without giving notice for bids to let contracts, and without regard to the dollar amounts of the contracts for such activities, equipment, services and supplies.

SECTION 3: At each regularly scheduled meeting of the Council after the date of the original Resolution, dated February 6, 2023, until further notice from the Council, the City Manager has and shall continue to present to the Council the reasons justi:tying the emergency, that the emergency declaration will reduce delays and associated costs that would otherwise result from the competitive solicitation for bids and why that action is necessary to respond to the emergency.

Page 2 of 3 ends

15 SECTION 4. At each such regularly scheduled meeting until the emergency action is terminated, the Council shall review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action.

SECTION 5. The Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the Maintenance Activities may be completed by giving notice for bids to let contracts.

SECTION 6. In accordance with the provisions of California Public Contract Code § 22050, this Resolution shall only be effective if passed by a four-fi:[ths vote of the Council.

SECTION 7. The City Clerk shall certi:ty to the adoption of this Resolution, which shall be effective upon its adoption.

PASSED, APPROVED and ADOPTED this 26th day of September 2023.

CITY OF SOUTH GATE:

B7:

Maria del Pilar Avalos, Mayor
ATTEST:

B7:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

Raul F. Salinas, City Attorney

Page 3 of 3 ends

16 Item No. 2
Cig of South Gate

CITY COUNCIL
AGENDA BJfLL
For the Regular Meeting of: September 26, 2023
Originating Department: Parks & Recreation
nepartmemnirector:hsteveCX]COsJtl%@ciHwanager:Je ers
SUBJECT: RESOLUTION ADOPTING A ZERO EMISSION BUS ROLLOUT PLAN AS A

SMALL TRANSIT AGENCY AS REQUIRED BY THE CALIFORNIA AIR RESOURCES

BOARD (CARB)
PURPOSE: To adopt a plan for transitioning to an all zero-emission bus operation as required by the California Air Resources Board ("CARB") by the year 2040.

RECOMMENDED ACTION: The City Council will consider:
a. Adopting a Resolution approving the City of South Gate Zero Emission Bus Rollout Plan ("ZEB Plan); and
b. Directing the Director of Parks & Recreation to submit the ZEB Plan to the California Air Resources Board in accordance with the Innovative Clean Transit Regulations.

FISCAL IMPACT: The impact to the General Fund is unknown at this time but will not impact the 2023/24 General Fund. Adopting the ZEB Plan will require the City of South Gate ("City") to begin purchasing electric buses in 2026 and continue to replace old buses with electric buses until the entire fleet is electric. In addition, the City will need to invest an unde:termined amount of funds to build an infrastructure system to support the fleet and its operations. At this time, staff's best estimate is several million dollars will need to be appropriated over the next 2-3 years to ensure the Plan is operational.

Various transportation funds are eligible including Propositions A & C.

ANALYSIS: Title 13 of the California Code of Regulations 2023 (13CCR 2023.1 through 2023.11) as adopted by CARB requires all public transit agencies to gradually transition their bus fleet to zero- emission technologies. Beginning in 2026, at least half of any new purchases of new buses must be zero emission qualified, and by 2029, 100% of all new fixed route purchases by transit agencies must be zero emission. CARB's goal is for all transit operators to be :tully transitioned by 2040.

The City operates six transit buses as part of its "Gate" fixed route service with three buses (unit numbers 642; 627; and 628) needing to be replaced sometime during the 2024-25 fiscal year due to their age and mileage. With concerns of supply chain availability, staff plans on seeking City Council approval of their replacements within the next few months to ensure their arrival within the next 12-14 months. In addition, the City will need to construct an electric :[ueling location with several quick charge stations to ensure buses can be operated during the day without disrupting service. 1 17
Implementation of the ZEB Plan will also require the City's vendor, Global Transit, to undertake several operational changes related to how it operates and maintains the "Gate" fleet buses. Global Transit is under contract until June 30, 2026. Staff and representatives of Global Transit will undertake further discussions regarding contract impacts, if any, arising from the ZEB Plan.

The proposed ZEB Plan meets the requirements under CCR 2023, Regulation 2023. 1(d).

ATTACHMENTS: A. Proposed Resolution
B. Zero Emission Bus Rollout Plan
C. CCR 2023 Regulation
2 18

ATT ACHMENT A
RESOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH

GATE, CALIFORNIA, APPROVING THE CITY OF SOUTH GATE

ZERO EMISSION BUS ROLLOUT PLAN TO BE SUBMITTED TO THE

CALIFORNIA AIR RESOURCES BOARD IN ACCORDANCE WITH
THE INNOVATIVE CLE.=U%T TRANSIT REGULATIONS
WHEREAS, the Innovative Clean Transit ("ICT") regulations were adopted by the California Air Resources Board ("CARB") in December 2018 and became effective October 1, 2019;
WHEREAS, Title 13 of the California Code of Regulations, Reg. 2023 (13CCR 2023.1 through 2023.11) requires all public transit agencies to gradually transition their bus fleet to zero-emission technologies;
WHEREAS, beginning in 2029, 100% of new fixed route purchases by transit agencies must be Zero Emission Buses ("ZEBs"), with a goal for full transition by 2040; WHEREAS, each transit agency must adopt and submit a complete ZEB Rollout Plan that is approved by its governing body;
WHEREAS, careful planning is essential to ensure the synchronization of vehicle procurement;
WHEREAS, City of South Gate's goal is to fully transition to zero-emission technologies by 2029; and
WHEREAS, City of South Gate's ZEB Rollout Plan must be submitted to CARB in 2023.

NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council does hereby approve the City of South Gate Zero Emission Bus Rollout Plan.

SECTION 3. The City Council does hereby adopt this Resolution and authorizes the Director of Parks & Recreation to submit it to the California Air Resources Board (CARB) in accordance with the Innovative Clean Transit Regulations.

Page l of 2
19 SECTION 4. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.

PASSED, APPROVED and ADOPTED this 26'h day of September 2023.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

Raul F. Salinas, City Attorney

Page 2 of 2 ends

4 20
'@II l" A
s
21 Table of Contents
Section A: Transit Agency Information. .2
Section B: Rollout Plan General Information 2
Section C: Technology Portfolio. 2
Section D: Current Bus Fleet Composition and Future Purchases. 3 Table 1: Individual Bus Information of Current Bus Fleet. 3 Table 2: Future Bus Purchases. 3
Table 4: Schedule of Converting Conventional Buses to Zero-Emission Buses....................... 4 Section E: Facilities and Infrastructure Modifications 4 Table 5: Facilities Information and Construction Timeline 5 Section F: Service in Disadvantaged Communities. 5
Section G: Workforce Training 6
Section H: Existing Funding Sources 6

Page 1 of 6 ends

6 22
Section A: Transit Agency InformaUon
City of South Gate
Get Around Town Express (GATE)
4900 Southern Avenue
South Gate, CA 90280
The City of South Gate "Get Around Town Express" is not part of a Joint Group.

Section B: Rollout Plan General Information
Yes. The City of South Gate goal is to fully transition to zero-emission buses before the 2040 deadline.

No, there is no copy of the board approved resolution attached to the Rollout Plan submitted to CARB.

Section C: Technology Portfolio
The City of South Gate will be purchasing a total of six zero-emission cutaway buses to replace the three CNG cutaway buses and the three gasoline cutaway buses. The city is focusing on replacing its existing cutaway buses between 2024 and 2029. While technologies might change before a full transition, at this time the City would be looking at electric vehicles to comprise the fleet.

Page 2 of 6 ends

23 Section D: Current Bus Fleet Composition and Future Purchases The City of South Gate operates a local transit bus system called the "Get Around Town Express" (GATE). The GATE service, which runs on a continuous loop, has convenient stops near many popular destinations around the city and has an approximate wait time of 18-25 minutes.

Regular fare for the service is S0.50., however, members of the City's Phone a Ride program and High School & College / Vocational, ride free of charge (Student fee waiver is only valid during school hours). It runs Monday - Friday 6 a.m. - 7 p.m., and Saturday 8 a.m. - 5 p.m. and operates for most of the year with a few exceptions.

Table 1: Individual Bus Information of Current Bus Fleet Number of
Buses
Engine Model
Year
Bus Model Year Fuel Type Bus Type
642 2015 2015 F550 CNG BU-Bus
628 2015 2015 F550 CNG BU-Bus
627 2015 2015 F550 CNG BU-Bus
001 2020 2020 F550 GAS BU-Bus
002 2020 2020 F550 GAS BU-Bus
003 2020 2020 F550 GAS BU-Bus
Table 2: Future Bus Purchases
Timeline
(Year)
Total
Number
of Buses
to
Purchase
Number
Of ZEB
Purchases
Percentag
e of
Annual
ZEB
Purchases
ZEB Bus
Type(s)
ZEB
Fuel
Type(s)
Number
of Conv.

Bus
Purchases
Percent
age of
Annual
Conv.

Bus
Purchas
es
Type(s)
of Conv.

BuSeS
Fuel
Type(s)
of
Conv.

Buses
2024
2 2 100% Cutaway Electri
c
2025
2 2 100% Cutaway Electri
c
2029
2 2 100% Cutaway Electri
c

Page 3 of 6 ends

24 No. Currently the City of South Gate is not considering converting any of their conventional buses in service to zero-emission buses.

Schedule of Converting Conventional Buses to Zero-Emission Buses GATE is not considering converting any of the conventional buses in service to zero-Emission buses.

Table 4: Schedule of Converting Conventional Buses to Zero-Emission Buses
Timeline
(Year)
Number of
Buses
Bus Type(s) Removed Propulsion
System
New Propulsion
System

N/A N/A N/A N/A N/A

N/A N/A N/A N/A N/A
Section E: Facilities and Infrastructure Modifications All bus operations and maintenance are currently performed by Global Paratransit Inc., a company that the city has contracted. Global Paratransit Inc. is a passenger transportation services company and is conducted off-site. Global Paratransit Inc. currently does not have the infrastructure to deploy and maintain zero-emission buses.

Page 4 of 6 ends

25 Table 5: Facilities Information and Construction Timeline Division/
Facility
Name
Address Main
Function(s)
Type(s) of
Infrastructure
Service
Capacity
Needs
Upgrade?
(Yes/No)
Estimated
Construction
Timeline

N/A N/A N/A N/A N/A N/A N/A
Bus operations and maintenance is currently contracted out to Global Paratransit Inc., a passenger transportation service company, and is conducted off-site. It is anticipated that this will continue to be the case following transition to all Zero-emission buses. Global Paratransit Inc. currently does not have the infrastructure to maintain the battery electric buses for the city.

Therefore, the city might anticipate changing to its current maintenance procedures.

Section F: Service in Disadvantaged Communities
YES, the City of South Gate "Get Around Town Express" route serves disadvantaged communities as listed in the OEHHA (ca.gov) website. The GATE buses will deploy zero-emission buses in the disadvantaged communities. The route will continue to operate on a fixed route.

SB 535 Disadvantaged Communities l OEHHA (ca.gov)

Page 5 of 6 ends

26 Section G: Workforce Training
The City of South Gate will not be directly responsible for conducting the training of bus operators, maintenance, and repair staff on zero-emission bus technologies. Our contracted bus service provider will be responsible to conduct those trainings. This will be part of the RFP process for any future provider.

SecUon H: Existing Funding Sources
The GATE bus service provides local transportation program to residents via the GATE fixed route program. This is provided through both transportation funds Proposition C & Proposition A; with the funds divided between the two.

A potential funding source to acquire zero-emission technologies is through the California Air Resources Board Grant Opportunities. Otherwise, the City will need to look for Federal dollars to purchase any new buses.

Page 6 of 6 ends

27 ATT ACHMENT C

LEGAL DISCLAIMER & USER'S NOTICE
Unofficial electronic version of the Innovative Clean Transit regulation Unofficial Electronic Version
This unofficial electronic version of the Innovative Clean Transit regulation was produced by California Air Resources Board (CARB) staff for the reader's convenience. CARB staff removed the underline and strikeout formatting which exists in the Final Regulation Order approved by the Office of Administrative Law (OAL) on August 13, 2019, effective October 1, 2019. The following version is not an official legal edition of title 13, California Code of Regulations (CCR), sections 2023 and 2023.1-2023.11. While reasonable steps have been taken to make this unofficial version accurate, the officially published CCR takes precedence iT there are any discrepancies.

Official Leqal Edition
The official legal edition of title 13, CCR, sections 2023 and 2023.1-2023.11 is available at the OAL website: https://oal.ca.gov/publications/ccr/ Online California Code of Regulations: https://qovt.westlaw.com/calreqs/index Title 13. Motor Vehicles
Division 3. Air Resources Board
Chapter 1. Motor Vehicle Pollution Control Devices Article 4.3. Innovative Clean Transit
1 1228
Table of Contents

LEGAL DISCLAIMER & USER'S NOTICE
§ 2023. Innovative Clean Transit Regulations Applicability and Scope § 2023.1. Zero-Emission Bus Requirements
§ 2023.2. Compliance Option for Joint Zero-Emission Bus Groups § 2023.3. Zero-Emission Bus Bonus Credits
§ 2023.4. Provisions for Exemption of a Zero-Emission Bus Purchase § 2023.5. Zero-Emission Mobility Option
§ 2023.6. Low-NOx Engine Purchase Requirements
§ 2023.7. Requirements to Use Renewable Fuels
§ 2023.8. Reporting Requirements for Transit Agencies § 2023.9. Record Keeping Requirements
§ 2023.10. Authority to Suspend, Revoke, or Modify
§ 2023.11. Severability
2 1
3 12
18 21
23 31
35 37
38 42
44 45
1329
Final Regulation Order
Amend sections 2023, 2023. 1, 2023.2, 2023.3, and 2023.4, title 13, California Code of Regulations, to read as follows, add new sections 2023.5 - 2023.11, and codify under new Article 4.3,
Article 4.3. Innovative Clean Transit.
§ 2023. Innovative Clean Transit Regulations Applicability and Scope. (a) Applicability.
(1 ) Except as provided in sections 2023(a)(2), these Innovative Clean Transit regulations, title 13, article 4.3, California Code of Regulations, apply to a transit agency that owns, operates, leases, rents, or contracts with another entity to operate buses in California.
(2) These regulations do not apply to any of the following:
(A) Vehicles that operate on rails, trolleybuses, or school buses, even if operated by a transit agency;
(B) Caltrans, Caltrain, Amtrak, or any local school district. (b) Definitions. For the purposes of the regulations in this Article 4.3, thefollowing definitions apply:
(1 ) "Active Bus" means a bus in a particular fleet at year-end that is available to operate in revenue service, including a spare bus and a bus temporarily out of service for routine maintenance and minor repairs. A bus in storage, an emergency contingency vehicle, a bus removed from the active bus fleet and awaiting sale, or a bus out of service for an extended period of time for major repairs is not considered an active bus.
3 1430
(2) "Air Basin" has the same meaning as defined in section 39012 of the Health and Safety Code.
(3) "Annual Maximum Service" means the number of buses in revenue service that are operated during the peak season of the year, on the week and day that maximum service is provided, but excludes demand response buses.

Annual maximum service excludes the following:
(A)An atypical day, on which the transit agency provides extra service to meet demands for special events such as conventions, parades, or public celebrations, or operates significantly reduced service because of unusually bad weather (e.g., snowstorms, hurricanes, tornadoes, earthquakes) or major public disruptions (e.g., terrorism); or
(B) One-time special events.
(4) "Articulated Bus" is a 54-foot to 60-foot bus with two connected passenger compartments.
(5) "Battery Electric Bus" means a bus that has an all-electric propulsion system and relies only on batteries to store electricity received from an external power source of the vehicle. It has no internal combustion engine in the powertrain for the vehicle.
(6) "Bus" means a rubber-tire vehicle designed to transport passengers by road with gross vehicle weight rating (GW\/R) greater than 14,000 pounds, but does not include a trolleybus as specified in section 2023(a)(2)(A). (7) "Bus Purchase" or "Purchase" means the transit agency has identified, committed and encumbered funds and executes one of the following:
(A) A written "Notice to Proceed" executed by a transit agency to a bus manufacturer to begin production of a bus either:

1. Under a previously-entered purchase contract; or 4 15 31

2. To execute a contract option;
or,
(B) If no Notice to Proceed is issued, a written purchase agreement between a transit agency and a bus manufacturer that specifies the date when the b us manufacturer is to proceed with the work to manufacture the bus; or (C)A signed written lease agreement between a transit agency and a bus manufacturer or sales representatives for a new bus to be placed in revenue service for a contract term of five years or more. (8) "Bus Testing Report" means the complete test report for a bus model required by title 49 of the Code of Federal Regulations (CFR) section 665.13. These bus tests are also commonly called "Altoona Testing". (9) "Bus Type" means a bus body configuration, including a bus, articulated bus, over-the-road bus, double-decker bus, and cutaway buses. (10) "CalEnviroScreen" means a mapping tool that is developed by the Office of Environmental Health Hazard Assessment (OEHHA) at the request of the California Environmental Protection Agency (CalEPA) to identify California's most pollution-burdened and vulnerable communities based on geographic, socioeconomic, public health, and environmental hazard criteria. The CalEnviroScreen is available for public use at
https://oehha.ca.gov/calenviroscreen,
(11 ) "CARB" is the same as California Air Resources Board. (12) "Compressed Natural Gas" or "CNG" has the same meaning as specified in the Low Carbon Fuel Standard Regulation, title 17, California Code of Regulations, section 95481(a)(27).
(13) "Conventional Internal Combustion Engine Bus" means a bus with an internal combustion engine (ICE) propulsion system or a combination of an 5 32
internal combustion engine with an electric propulsion system commonly referred to as a hybrid powertrain.
(14) "Conversion to a Zero-Emission Bus" means converting a conventional internal combustion engine bus to a zero-emission bus as defined in section 2023(b)(54).
(15) "Criteria Pollutants" or "Criteria Air Pollutants" are air pollutants for which air quality criteria have been issued by the Administrator of the United States Environmental Protection Agency under title 42 of the, u.s.c. section 7408. (16) "Curb Weight" has the same meaning as defined in title 49 of Code of Federal Regulations, section 571.3.
(17) "Cutaway Bus" means a vehicle in which a bus body designed to transport passengers is mounted on the chassis of a van or light- or medium-duty truck chassis, and that has a G\/WR greater than 14,000 pounds but not more than 26,000 pounds. The original van or light- or medium- duty truck chassis may be reinforced or extended. A cutaway bus may accommodate some standing passengers.
(18) "Date In-Service" means the date a purchased bus is brought into revenue service.
(19) "Demand Response" has the same meaning as defined in title 49 ofthe Code of Federal Regulations, section 604.3(g).
(20) "Diesel" has the same meaning as defined in title '13, California Code of Regulations, sections 2281 and 2282.
(21 ) "Double-Decker" means a high-capacity bus that has two levels of seating, one over the other, connected by one or more stairways. Total bus height is usually 13 to 14.5 feet, and typical passenger seating capacity ranges from 40 to 80 people.
6 1733
(22) "Emergency" has the same meaning as defined in title 49 of u.s.c., section 5324(a)(2).
(23) "Emergency Contingency Vehicle" is a revenue vehicle removed from an active bus fleet for local emergencies after this revenue vehicle has reached the end of its normal minimum useful life.
(24) "Engine Family Name" or "EFN" is an identifier, which is unique to an engine of a specific model year, build, and manufacturer, and can be found on the emission control label located on the engine.
(25) "Executive Officer" means the Executive Officer of the California Air Resources Board (CARB) or his/her designee.
(26) "FTA" is the Federal Transit Administration.
(27) "Fuel Cell Electric Bus" or "FCEB" means an electric bus that uses both a hydrogen fuel cell stack and a battery for propulsion. The fuel cell stack generates electricity on board to charge the battery that powers the on board motor. It has no internal combustion engine in the powertrain. A fuel cell electric bus relies on its hydrogen tank and fuel cell stack on board for its energy supply.
(28) "Gradeability" means a vehicle's ability to climb slopes. (29) "Gross Vehicle Weight Rating" or "G\/\/VR" has the same meaning as defined in California Vehicle Code, section 350, subdivision (a). (30) "Large Transit Agency" means either:
(A) A transit agency that operates either in the South Coast or the San Joaquin Valley Air Basin and operates more than 65 buses in annual maximum servlce; or
(B) A transit agency that does not operate in the South Coast or San Joaquin Valley Air Basin and has at least 100 buses in annual maximum service in 7 18 34
an urbanized area with a population of at least 200,000 as last published by the Bureau of Census before December 31, 2017.
(31 ) "Low-NOx Engine" has the same meaning as defined in title 13 of the California Code of Regulations, section 2208(c)(18). (32) "Manufacture Year" means the year of original manufacture of the vehicle. It is not necessarily the same as the model year.
(33) "Metropolitan Planning Organization" or "MPO" has the same meaning as defined in 49 u.s.c. section 5303(b)(2).
(34) "Minimum Useful Life" means the minimum years of service or accumulations of miles at which a transit agency is allowed to retire its federally funded bus without penalty under the terms of federal funding requirements.
(35) "New Bus" means a bus, the equitable or legal title to which has neverbeen transferred to a first entity who in good faith purchases the bus for purposes other than resale.
(36) "New Entrant" means a transit agency that is newly established or is created through a merger of two or more transit agencies on or after December 31, 2017.
(37) "Notice to Proceed" means a written direction to a bus manufacturer to commence production of a bus as provided in a contract. (38) "NOx" means oxides of nitrogen.
(39) "NOx Exempt Areas" means the following counties and air basins: Alpine, Amador, Butte, Calaveras, Colusa, Del Norte, Eastern Kern (portion of Kern County within the Eastern Kern Air Pollution Control District), Glenn, Humboldt, Inyo, Lake, Lassen, Mariposa, Mendocino, Modoc, Mono, Monterey, Nevada, Northern Sonoma (as defined in title 17, California Code 8 19 35
of Regulations, section 60100(e)), Plumas, San Benito, San Luis Obispo, Santa Barbara, Santa Cruz, Shasta, Sierra, Siskiyou, Northern Sutter (portion of Sutter County that is north of the line that extends from the south east corner of Colusa County to the southwest corner of Yuba County), the portion of El Dorado that is within the Lake Tahoe Air Basin (as defined in title 17, California Code of Regulations, section 60113), the portion of Placer that is East of Highway 89 or within the Lake Tahoe Air Basin, Trinity, Tehama, Tuolumne, and Yuba.
(40) "Orange County Bus Cycle" means a chassis dynamometer test developed by West Virginia University based on real bus operating data from the Orange County Transportation Authority. The test is based on Society of Automotive Engineers (SAE) International Recommended Practice for Measuring Fuel Economy and Emissions of Hybrid-Electric and Conventional Heavy-Duty Vehicles J271 1200209 (September 20, 2002), available at:
https://www.sae.org/standards/content/j27l 1200209/, which is incorporated by reference.
(41 ) "Over-The-Road Bus" means a bus characterized by an elevated passenger deck located over a baggage compartment. They are customarily used for long-distance bus services or connecting outlying areas with central cities with limited stops. Over-The-Road buses are also commonly called Coaches or Motor Coaches.
(42) "Regional Transportation Planning Organization" has the same meaning as defined in 49 u.s.c. section 5303(b)(5).
(43) "Renewable Diesel" or "Renewable Hydrocarbon Diesel" has the same meaning as defined in title 17, California Code of Regulations, section 95481 (a)(123).
(44) "Renewable Natural Gas" or "Biomethane" or "RNG" has the same meaning as defined in title 17, California Code of Regulations, section 95481 (a)(20). 9 20 36
(45) "Repower" means to replace an older engine with a newer model engine that has reduced emissions.
(46) "Revenue Service" means the status of a bus being available to the general public for the purpose of carrying passengers.
(47) "Revenue Vehicle" means a bus that is available to operate in revenue servlce carrying paSSengerS.
(48) "School Bus" has the same meaning as defined in California Vehicle Code, section 545.
(49) "Small Transit Agency" means a transit agency that is not a large transit agency.
(50) "Spare Bus" means a revenue vehicle that is maintained by the transit agency to preserve scheduled service operations during periods of:
(A) routine and unplanned maintenance; or
(B) unexpected vehicle breakdowns or accidents.
(51 ) "Transit Agency" has the same meaning as defined in title 13, California Code of Regulations, section 2020(b). A transit agency does not mean a correctional facility, airport, college or university, national park, tour bus service providers, or an entity that provide shuttle services solely for patrons of its organization.
(52) "Trolleybus" means a rubber-tired, electrically powered passengervehicle operated on city streets drawing power from overhead wires using trolley poles.
(53) "Urbanized Area" has the same meaning as defined in 23 u.s.c. section 101(a)(34).
(54) "Zero-Emission Bus" or "ZEB" means a bus with zero tailpipe emissions and 10 37
is either a battery electric bus or a fuel cell electric bus. (55) "Zero-Emission Passenger Miles" means the number of miles traveled by passengers determined by multiplying the number of passengers who board zero-emission vehicles, other than buses with a G\/WR greater than 14,000 pounds, by the length of their trips.

1. Starting January 1, 2023, twenty-five percent of the total number of new bus purchases in each calendar year must be zero-emission buses;

2. Starting January 1, 2026, fifty percent of the total number of new bus purchases in each calendar year must be zero-emission buses; and

3. Starting January 1, 2029, all new bus purchases must be zero-emission buses.
(B) For a small transit agency:

1. Starting January 1, 2026, twenty-five percent of the total number of new bus purchases in each calendar year must be zero-emission buses; and

2. Starting January 1, 2029, all new bus purchases must be zero-emission buses.
(2) If the calculated required minimum number of zero-emission buses as set forth in section 2023.1(a) in a given calendar year does not result in awhole number, the number must be rounded to the nearest integer. (3) The zero-emission bus purchase requirements set forth in section 2023.1 (a) apply only to the total number of new bus purchases in a calendar year. The 12 2339
following are not considered to be new bus purchases for the purposes of calculating the minimum number of zero-emission buses required in a given calendar year:
(A) Purchase of used buses;
(B) Conversion of conventional internal combustion engine buses to zero- emission buses; and
(C) Purchase of a cutaway bus, over-the-road bus, double-decker, or articulated bus, until the latter of either January 1, 2026 or until the criteria specified in section 2023.1(c) have been met.
(4) The required minimum number of zero-emission buses in section 2023. I (a) can be achieved with any combination of new zero-emission bus purchases and zero-emission buses already present in the fleet, less any available zero-emission bus bonus or zero-emission mobility credits, as provided in sections 2023.3 and 2023.5. The number of zero-emission buses in the fleet include all of the following zero-emission buses regardless of how and when they are acquired:
(A)Any zero-emission bus from a previous purchase that has been delivered; (B) Any leased zero-emission bus that has been delivered; and (C)Any zero-emission bus that is converted from a conventional internal combustion engine bus and is an active bus.

A zero-emission bus identified in section 2023.1 (a)(4)(A) through (C) may only be used once in accounting for the required minimum number of zero-emission buses in section 2023.1 (a)(l ).
(5) If a transit agency cancels a Notice to Proceed at any time before the bus delivery date, the purchase will be considered invalid and will not count towards required total new bus purchases.
13 24 40
(6) Starting January 1, 2023, a transit agency must retain a newly purchased zero-emission bus for at least five years starting from the date of being placed in the active bus fleet to satisfy the zero-emission bus purchase requirements. (7) Annual compliance with the zero-emission bus purchase requirements is determined as of December 31 of each calendar year. (b) Discharge of the Initial Zero-Emission Bus Purchase Requirements. The zero-emission bus purchase requirements in section 2023. I (a) for calendar year 2023 and 2024 are discharged if the following circumstances exist:
(1 ) The zero-emission bus purchase requirements for calendar year ending December 31, 2023, are discharged if California transit agencies collectively have at least eight hundred and fifty (850) zero-emission buses purchased or in active bus fleets by December 31, 2020, based on the reporting data for the end of calendar year 2020.
(2) If the 2023 zero-emission bus purchase requirement is discharged as a result of the implementation of section 2023.1 (b)(l ), then the zero-emission bus purchase requirements for calendar year ending December 31, 2024, are discharged iT California transit agencies collectively have at least one-thousand two hundred fifty (1,250) zero-emission buses purchased or in active bus fleet by December 31, 2021, based on the reporting data for the end of calendar year 2021.
(3) Zero-Emission Bus Bonus Credits as specified in section 2023.3 cannot be used to meet the requirements of sections 2023.1 (b)(1 ) and (2). (c) Zero-Emission Cutaway, Over-The-Road, Double-Decker, and Articulated Bus Purchase Requirements. Purchases of cutaway, over-the-road, double- decker, or articulated buses are subject to the zero-emission bus purchase requirements as specified in section 2023.1 (a) on or after January 1, 2026, if the cutaway, over-the-road, double-decker, or articulated bus type has a model that 14 25 41
has passed the bus testing procedure and obtained a Bus Testing Report as described in section 2023(b)(8) for a given weight class. (d) Zero-Emission Bus Rollout Plan Requirements. A transit agency must submit a Zero-Emission Bus Rollout Plan (Rollout Plan) to the Executive Officer that meets the following requirements.
(1 ) Rollout Plans must include all of the following components:
(A) A goal of full transition to zero-emission buses by 2040 with careful planning that avoids early retirement of conventional internal combustion engine buses;
(B) Identification of the types of zero-emission bus technologies a transit agency is planning to deploy, such as battery electric or fuel cell electric bus;
(C)A schedule for construction of facilities and infrastructure modifications or upgrades, including charging, fueling, and maintenance facilities, to deploy and maintain zero-emission buses. This schedule must specify the general location of each facility, type of infrastructure, service capacity of infrastructure, and a timeline for construction;
(D)A schedule For zero-emission and conventional internal combustion engine bus purchases and lease options. This schedule for bus purchases must identify the bus types, fuel types, and number of buses; (E)A schedule for conversion of conventional internal combustion engine buses to zero-emission buses, if any. This schedule for bus conversion must identify number of buses, bus types, the propulsion systems being removed and converted to;
(F) A description on how a transit agency plans to deploy zero-emission buses in disadvantaged communities as listed in the latest version of CalEnviroScreen (https://oehha.ca.gov/calenviroscreen); 15 2642
(G)A training plan and schedule for zero-emission bus operators and maintenance and repair staff; and
(H)Identification of potential funding sources.
(2) Each transit agency's governing body must approve the Rollout Plan through the adoption of a resolution, and submit the Rollout Plan and a copy of the resolution to the Executive Officer according to the following schedule:
(A)Alarge transit agency must submit its governing body approved Rollout Plan along with its approval to the Executive Officer by July 1, 2020; (B)A small transit agency must submit its governing body approved Rollout Plan along with its approval to the Executive Officer by July 1, 2023. (3) Transit agencies that are collectively complying with the requirements of Joint Zero-Emission Bus Groups as set forth in section 2023.2 may submit one joint Rollout Plan in lieu of an individual transit agency Rollout Plan alongwith governing body approval from each participating transit agency. The joint Rollout Plan must be submitted to the Executive Officer based on the submittal date of the largest transit agency in the Joint Group, as set forth in section 2023. 1 (d)(2).
(e) New Entrant. A new entrant must meet the following requirements:
(1 ) It must submit a compliance report by March 31 following its existence and every year thereafter as specified in section 2023.8; and (2) It must submit a Rollout Plan within 18 months of its existence.

NOTE: Authority cited: Sections 38501, 38510, 38560, 39002, 39003, 39500, 39600, 39601, 39667, 40000, 43000.5, 43013, 43018, 43100, 43101, 43102, 43104, 43105, 43106, 43701(b), 43801 and 43806, Health and Safety Code. Reference: Sections 38501 , 38510, 38560, 39002, 39003, 39017, 39027, 39500, 39600, 39601 , 39650, 16 27 43
39655, 39667, 40000, 43000.5, 43013, 43018, 43101, 43'l04, 43105, 43701(b), 43801 and 43806, Health and Safety Code; Sections 233, 350, 545, and 28114, Vehicle Code; section 5303, title 49, United States Code; Code of Federal Regulations, title 49, section 665.13.
17 28 44
§ 2023.2. Compliance Option for Joint Zero-Emission Bus Groups. (a) Two or more transit agencies may choose to form a Joint Zero-Emission Bus Group (Joint Group) to comply with the requirements of section 2023.1 collectively. A Joint Group must meet at least one of the following eligibility criteria:
(1 ) All participating transit agencies are located within the same service area of a Metropolitan Planning Organization or Regional Transportation Planning Organization;
(2) All participating transit agencies are located within the same Air Basin; (3) All participating transit agencies are located within the same Air Quality Management District, Air Pollution Control District, or Air Resources District; or,
(4) All participating transit agencies share infrastructure. (b) Procedure to form a Joint Group.
(1 ) A group of transit agencies forming a Joint Group must provide the Executive Officer a notice at least one year before the Joint Group takes effect. The notice must include all of the following information:
(A) A list of all participating transit agencies;
(B)A statement of intent to form the Joint Group from a responsible official for each participating transit agency;
(C)The proposed start year and if known the end date of the Joint Group; (D)A description on which criteria specified in section 2023.2(a) are met to form a Joint Group.
(2) The Executive Officer will approve the joint agreement if, 18 29 45
(A) At least one of the criteria set forth in section 2023.2(a) has been met, and (B) The notice required by section 2023.2(b)(1 ) has been provided. (3) The Executive Officer will assign a Joint Group Number to the group to be used by each participating transit agency for the purpose of annual reporting as specified in section 2023.8.
(c) Joint Group Compliance Requirements.
(1 ) Members of a Joint Group collectively may submit one joint Rollout Plan in lieu of individual transit agency Rollout Plans, along with the approval from each transit agency's governing body as set forth in section 2023. 1 (d)(3). (2) Subject to section 2023.3(c), members of a Joint Group must collectively purchase and operate at least the same total number of zero-emission buses annually as each transit agency would be required to purchase and operate individually as set forth in section 2023.1 (a).
(3) A Joint Group that is requesting a deferral from zero-emission bus purchase requirements as described in section 2023.4 must explain why the compliance requirements cannot be met by each member of the Joint Group. (4) If a Joint Group fails to comply with the zero-emission bus requirements set forth in section 2023.1 in a given year, each transit agency will be evaluated for compliance individually.
(5) If the largest transit agency in a Joint Group is a large transit agency, this transit agency must have the required minimum number of zero-emission buses as a percentage of its total new bus purchases in that calendar year as set forth in section 2023.1 (a).
(d) Changes to a Joint Group. In case of a change in membership, all participating transit agencies, including the new or departing transit agency, must collectively submit a request to change membership to the Executive Officer explaining the 19 30 46
change and its expected effective date. The member change request must be signed by the responsible official of each participating transit agency, including the new or departing transit agency, and must be submitted to the Executive Officer along with the governing body approval of each participating transit agency, for such a change.
(e) All transit agencies participating in a Joint Group must individually meet the reporting and record-keeping requirements or sections 2023.8 and 2023.9.

Transit agencies may request an exemption from the zero-emission bus requirements set Forth in section 2023.1. The Executive Officer will grant an exemption upon request, if the specified criteria in section 2023.4(c) are met. (b) A request for exemption for a particular calendar year's compliance obligation must be submitted to the Executive Officer by November 30'h or thatyear. (c) A request for exemption must demonstrate as provided below that at least oneof the following circumstances exists beyond the transit agency's control:
(1) Delay in bus delivery is caused by setback of construction of infrastructure needed for the zero-emission bus. A transit agency may request an exemption from the requirements of section 2023.1(a)(4) if it cannotfinalize the zero-emission bus infrastructure within two years of the initial bus purchase and in time to operate the purchased buses after delivery due to circumstances beyond the transit agency's control. (A) For purposes of this section, zero-emission bus infrastructure includes charging stations, hydrogen stations, and maintenance facilities; and circumstances beyond the transit agency's control may include:

1. Delays in installing zero-emission bus infrastructure that would require the transit agency to purchase new rights-of-way or construct new facilities,

2. Change of a general contractor,

3. Delays obtaining power from a utility,

4. Delays obtaining construction permits,

5. Discovery of archeological, historical, or tribal cultural resources under the California Environmental Quality Act, or
23 34 50

6. Natural disaster.
(B) A transit agency must submit a request for exemption to the Executive Officer by submitting the following documentation:

1. A letter from its governing body, and,

2. A letter from the licensed contractor performing the work, related utility, building department, or other organizations involved in the project explaining the reasons for delay and estimating the completion date of the project.
(C)The transit agency may request an exemption from the zero-emission bus purchase requirements in section 2023.1 (a) if the transit agency can provide documentation that demonstrates the needed infrastructure cannot be completed within the two-year extension period or in time to operate the purchased buses after delivery, whichever is later. (D)A transit agency may purchase conventional internal combustion engine buses instead of zero-emission buses once the Executive Officer grants the exemption.
(2) When available zero-emission buses cannot meet a transit agency's daily mileage needs.

A transit agency may submit a request for exemption from the zero-emission bus purchase requirements in section 2023.1(a) if no battery electric bus can meet the daily mileage needs of any similar bus type in the fleet by submitting documentation to show that the miles travelled between charges of all available depot charging battery electric buses cannot meet the transit agency's daily operational needs for any bus in the existing fleet. (A) The request for exemption must include the following information:

1. An explanation of why the exemption is needed including:
24 35 51
a. How zero-emission buses that have already been purchased or placed in service were suitable, and
b. Why the daily mileage range of any available depot charging battery electric bus is insufficient to meet the service needs of any conventional internal combustion engine bus in the transit agency's fleet of the same bus type;

2. A current monthly mileage report for each bus type in the fleet to show the daily usage for all of the buses of that type;

3. A copy of the zero-emission bus request for proposal and resulting bids showing rated battery capacity that is available for each of the buses when new; and

4. If available, measured energy use data from zero-emission buses operated on daily assignments in the transit agency's service which includes, but is not limited to, battery degradation, air conditioning, passenger loading, grades, and driving behavior that shows typical energy usage over one month or more of regular revenue service. (B) The Executive Officer will grant an exemption if the transit agency's required range cannot be met based on its battery electric bus energy use data. If energy use data is not available for the transit agency, the tested energy use on the Orange County Bus Cycle described in section 2023(b)(40) will be used to determine the energy use per mile. If the minimum required range is higher than eighty (80) percent or the range on available battery electric buses (using the largest available battery pack), the transit agency will be granted an exemption from the zero-emission bus purchase requirement.
(C)A transit agency may purchase internal combustion engine buses instead of zero-emission buses once the Executive Officer grants the exemption. 25 36 52
(3) A transit agency may request an exemption if available zero-emission buses do not have adequate gradeability performance to meet the transit agency's daily needs for any bus in its fleet.
(A) The transit agency must provide the following information to the Executive Officer:

1. Documentation that shows no other buses in the fleet can meet the transit agency's gradeability requirements and that the available zero-emission buses of that bus type cannot be placed into service anywhere else in the fleet;

2. Topography information including the measurement of the grade(s) where the zero-emission buses would be placed in service along with the explanation of which bus types currently provide these servicesa

3. A description of the bus types that currently serve the route(s) in question, and data showing the performance of conventional internal combustion engine buses of the same bus type that includes the passenger load, bus speed and grade of slope measured when operating on the route(s) the zero-emission buses would be placed in service;

4. An explanation of why the gradeability of all available zero-emission buses are insufficient to meet the transit agency's service needs;

5. A copy of the zero-emission bus request for proposal, specifying the transit agency's required gradeability and minimum sustained speed, and the resulting bids; and

6. If available, empirical data including but not limited to grades, passenger loading, and speed data from available zero-emission buses operated on the same grade to show that available zero- 26 37 53
emission buses are unable to meet the same speed requirements under the same operating conditions as the same type of conventional bus in the transit agency's fleet.
(B) A transit agency may purchase internal combustion engine buses instead of zero-emission buses once the Executive Officer grants the exemption. (4) When a required zero-emission bus type for the applicable weight class based on gross vehicle weight rating (GV\/VR) is unavailable forpurchase. (A) A transit agency may request an exemption from an immediate zero- emission bus purchase requirement in section 2023.1 (a) if no zero-emission buses are available as described below. (B)A zero-emission bus type is considered unavailable for purchase if anyof the following circumstances exists:

1. The zero-emission bus has not passed the complete Bus Testing and not obtained a Bus Testing Report as described in section 2023(b)(8):

2. The zero-emission bus cannot be configured to meet applicable requirements of the Americans with Disabilities Act; or

3. The physical characteristics of the zero-emission bus would result in a transit agency violating any federal, state, or local laws, regulations, or ordinances.
(C)The request for exemption must include the following information:

1. A summary of all bus body-types, vehicle weight classes being purchased with their G\/\/VR, chassis (if applicable), and the reasons why existing zero-emission buses are unavailable for purchase;
27 38 54

2. Current fleet information showing how many zero-emission buses of that bus type are already in service and how many are on order and a demonstration that any available zero-emission bus that would meet the purchase requirement has been purchased and that the zero-emission bus purchase requirement cannot be met with other zero-emission bus purchases in that year;

3. If the zero-emission bus type and vehicle weight class to be purchased cannot be adequately equipped to meet applicable Americans with Disabilities Act requirements, then the transit agency must submit documentation to show what Americans with Disabilities Act requirement cannot be met and why the manufacturer cannot meet it by submitting information from the manufacturer; and

4. If the zero-emission bus would result in a transit agency violating any federal, state, or local law, regulation, or ordinance, then the transit agency must submit a letter from its governing body that details how the physical characteristics of the zero-emission bus would violate such federal, state, or local law, regulation or ordinance and how the violation would be avoided with the purchase of a combustion engine bus of the same type. This letter must include all relevant citations to state and federal regulatory code sections.
(D)The Executive Officer will grant an exemption from the requirements to purchase zero-emission buses if the criteria of section 2023.4(c)(4)(B) are met and the information required by section 2023.4(c)(4)(C) has been provided.
(E)A transit agency may purchase conventional internal combustion engine buses instead of such unavailable zero-emission buses for that bus purchase once the exemption is granted.
28 39 55
(5) When a required zero-emission bus type cannot be purchased by a transit agency due to financial hardship. A transit agency may request an exemption from the zero-emission bus purchase requirements in section 2023.1 (a) due to financial hardship.
(A) Financial hardship would be granted if a fiscal emergency is declared under a resolution by a transit agency's governing body following a public hearing, a transit agency can demonstrate that it cannot offset the incremental cost of purchasing all available zero-emission buses when compared to the cost of the same type of conventional bus, or a transit agency can demonstrate that it cannot offset the managed, net electricity cost for depot charging battery electric buses when compared to the fuel cost of the same type of conventional internal combustion engine buses. (B) The request for exemption must include the following documentation:

1. Either a resolution by a transit agency's governing body declaring a fiscal emergency; or

2. Documentation showing a transit agency cannot offset the initial capital cost of purchasing zero-emission buses, including:
a. A letter from a transit agency's governing body declaring the transit agency in good faith has applied for all available funding and financing options that could be used to offset the higher capital costs of zero-emission buses and associated infrastructure;
b. Documentation to show the transit agency has been denied financing, or financing options are not available; and c. Documentation to show the transit agency cannot offset the higher incremental costs of available zero-emission buses. 29 40 56
(C)The Executive Officer will grant an exemption from the requirement to purchase zero-emission buses until the next bus purchase. (D)A transit agency may purchase conventional internal combustion engine buses instead of zero-emission buses once the Executive Officer grants the exemption.

NOTE: Authority cited: Sections 38501, 38510, 38560, 39002, 39003, 39500, 39600, 39601 , 39667, 40000, 43000.5, 43013, 43018, 43100, 43101 , 43102, 43104, 43105, 43106, 43701(b), 43801 and 43806, Health and Safety Code. Reference: Sections 38501 , 38510, 38560, 39002, 39003, 39017, 39027, 39500, 39600, 39601 , 39650, 39655, 39667, 40000, 43000.5, 43013, 43018, 43'l01, 43104, 43105, 43701(b), 43801 and 43806, Health and Safety Code; Sections 233, 350, 545, and 28114, Vehicle Code; section 5303, title 49, United States Code; Code of Federal Regulations, title 49, section 665.13.
30 41 57
§ 2023.5. Zero-Emission Mobility Option.
(a) A transit agency may opt to use a Zero-Emission Mobility Program in lieu of making a zero-emission bus purchase to meet the required minimum numberof zero-emission buses as set forth in section 2023.1 (a)(4) if such program meets the following requirements:
(1 ) The program provides zero-emission mobility services by using bicycles, scooters, or other zero-emission vehicles with a G\/WR of 14,000 pounds or less, or any combination of these;
(2) The program must be either directly operated by the transit agency or operated by a contractor to the transit agency;
(3) The transit agency must be able to track and record zero-emission passenger miles for each zero-emission vehicle.
(4) A transit agency must achieve the following zero-emission passenger miles per year to be eligible to receive each mobility credit:
(A)Alarge transit agency must achieve at least 320,000 zero-emission passenger miles per year;
(B) A small transit agency must achieve at least 'l 80,000 zero-emission passenger miles per year.
(b) Procedure to opt-in and opt-out of a Zero-Emission Mobility Option. 31 42 58
(1 ) To opt into a Zero-Emission Mobility Option, a transit agency must submit a request to opt-in to the Executive Officer with the following information to prove it is meeting the requirements set forth in section 2023.5(a):
(A) A description of the types of vehicles, including their G\/\/VR and types of propulsion systems;
(B) Documentation to show who will operate these services; and (C)A description of the method of collecting accurate zero-emission passenger miles per vehicle.
(2) A transit agency may choose to opt out From the Zero-Emission Mobility Option at any time with the submittal of a request to opt-out to the Executive Officer with expected date of program termination.
(c) Calculation and issuance of mobility credits.
(1 ) Provided the criteria set forth in section 2023.5(a) has been met and the information required by section 2023.5(b) has been submitted to the Executive Officer, a transit agency that opts into a Zero-Emission Bus Mobility Option may receive one credit that is equivalent to operation of one zero- emission bus in the fleet based on the following calculations:
(A)When a bicycle is used in a Zero-Emission Mobility Option, a multiplier of three (3) shall apply when quantifying zero-emission passenger milesfrom a bicycle.
(B)The zero-emission mobility credit is calculated by dividing the total zero-emission passenger miles in each calendar year achieved by the Zero-Emission Mobility program by 320,000 passenger miles per year for a large transit agency or by 180,000 passenger miles per year for a small transit agency;
32 43 59
(C) For each calendar year, iT a transit agency maintains at least the same zero-emission passenger miles as required in section 2023.5(a)(4) then the mobility credits will continue to count as zero-emission buses in the fleet.
(D)If the calculated number of mobility credits as set forth in section 2023.5(c)(1 )(B) does not result to a whole number, the number must be rounded to the nearest integer to determine the number of credits. (d) Use of mobility credits.
(1 ) Each calculated credit as set forth in section 2023.5(c)(1 )(B) will be treated the same as operating one zero-emission bus in the fleet in a given calendar year.
(2) Each mobility credit earned annually by a transit agency may be counted the same as having a zero-emission bus by the transit agency in its fleet when calculating the required minimum number of zero-emission buses in the following year of achieving passenger miles as set forth in section 2023.1(a)(4).
(e) Reporting. Any transit agency that opts into the Zero-Emission Mobility Option must report annually to show the total zero-emission passenger miles achieved in the previous calendar year. A transit agency using the Zero-Emission Mobility Option must meet the reporting and record keeping requirements set forth in section 2023.9(c) for zero-emission passenger miles.

1. Vehicle identification number (VIN);

2. License plate;

3. Transit agency's vehicle ID;
4, Ownership type (owned, leased, rented);

5. Make;

6. Model;

7. Bus type;

8. Bus length;

9. Chassis (if applicable);

10. Bus fuel type;
11 . G\/\/VR;

12. Manufacture year;

13. Propulsion technology type;

14.Vehicle status (active, emergency contingency, or retired);

15. Date in-service; and
16, Bus retired date.
(B)Information on engine and propulsion system.

1. Engine manufacturer;
2, Engine model;
39 50
66 3. Engine model year;

4. Engine family name;

5. Engine cylinder displacement size (liters);

6. Battery rated capacity or energy level (kWh);

7. Bus charging strategy type (on-route, in depot, or combination);

8. Fuel cell system manufacturer;

9. Fuel system model; and

10. Fuel system rated power (kW).
(C)Information on bus purchases. Quantity of zero-emission and conventional internal combustion engine buses purchased in the calendar year and their status as new or used, effective date of a Notice to Proceed, and actual or expected bus delivery date; and (D)Information on converted buses. Quantity of buses fully converted to zero-emission from conventional internal combustion engine buses in each calendar year.
(d) Each transit agency subject to the requirements of section 2023.2 must report the same information as required under sections 2023.8(a) through 2023.8(c) using the assigned Joint Group Number.
(e) CARB will calculate the number of bonus credits set forth in section 2023.3(a) based on the required information in section 2023.8(c). (f) Each transit agency that opts into a Zero-Emission Mobility Option as set forth in section 2023.5 must report the following information:
(1 ) Total accumulated annual zero-emission passenger miles provided by scooters and other vehicles with a G\/\/\/R of 14,000 pounds or less; 40 67
(2) Total accumulated annual zero-emission passenger miles provided by bicycles; and
(3) CARB will calculate the number of mobility credits annually according to the requirement or section 2023.5(c) and reported total accumulated annual zero-emission passenger miles.
(g) Each transit agency subject to the requirements for purchase of Low-NOx engines in section 2023.6 must submit an annual report identifying the general location a conventional internal combustion engine bus is dispatched from, the NOx Certification Standard, and the NOx Executive Order number. (h) Each transit agency subject to requirements to use renewable fuels as set forth in section 2023.7 must submit an annual report identifying fuel types used, quantity of renewable and non-renewable fuel purchased, and fuel contract number and its effective date and expected or actual end date. (i) A report that does not contain all required information in sections 2023.8(c) through (h) will not be considered complete. A report will be considered to be complete as of the date that all required information is submitted.

NOTE: Authority cited: Sections 3850'l, 38510, 38560, 39002, 39003, 39500, 39600, 39601 , 39667, 40000, 43000.5, 43013, 43018, 43100, 43101 , 43102, 43104, 43105, 43106, 43701(b), 43801 and 43806, Health and Safety Code. Reference: Sections 38501, 38510, 38560, 39002, 39003, 39017, 39027, 39500, 39600, 39601, 39650, 39655, 39667, 40000, 43000.5, 43013, 43018, 43101, 43104, 43105, 43701(b), 43801 and 43806, Health and Safety Code; Sections 233, 350, 545, and 28114, Vehicle Code; section 5303, title 49, United States Code; Code of Federal Regulations, title 49, section 665.13.
43 54 70
§ 2023.10. Authority to Suspend, Revoke, or Modify. (a) If the Executive Officer finds that any zero-emission bus bonus or mobility credit was obtained based on false information, the Executive Officer may revoke the credit. Each revoked credit is equivalent to one required zero-emission bus the agency has failed to purchase. A transit agency with a deficit in the number of required zero-emission buses is considered to be in violation or zero-emission bus requirements as set Forth in section 2023.1.

CITYMANAGER'SOFFICE
SEP U 7 2023
l a(5am
Ciffl of South Gate

CITY COUNCIL

AGENDA JLL
For the Regular Meeting of: September 26, 2023
Originating Dep ent: Human Resources
Human Resources Director:
amilton
City Manager:
nhrisyeers
SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY

RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE THE

RETITLING OF THE STREET FOREMAN POSITION TO STREET AND SEWER

SUPERVISOR AND UPDATE THE JOB CLASSIFICATION SPECIFICATION FOR

THE POSITION OF STREET AND SEWER SUPERVISOR IN THE DEPARTMENT OF

PUBLIC WORKS
PURPOSE: To retitle the Street Forman position to Street and Sewer Supervisor and to update the job classification specification for the position of Street and Sewer Supervisor in the Department of Public Works.

RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) retitling the Street Foreman position to Street and Sewer Supervisor and updating the job classification specification for the position of Street and Sewer Supervisor in the Department of Public Works.

FISCAL IMPACT: Approving the retitling of the Street Foreman to Street and Sewer Supervisor and the update to the job classification specification for the Street and Sewer Supervisor will have no fiscal impact to the Fiscal Year 2023/24 Adopted Budget.

ANALYSIS: The Public Works Department's Field Operations Division performs and oversees a variety of important City functions including, facilities maintenance, graffiti abatement, street maintenance, electrical maintenance, water services, sewers, solid waste, and fleet management.

The Street and Sewers Division (the "Division") is responsible for the maintenance of 125 miles of roadways and 11 miles of alleyways. The Division performs pavement repairs and maintenance such as patching potholes, sidewalk grinding and ramping, reconstructing sidewalks, curbs and gutters, traffic signage and markings, crosswalks, and curb painting and pavement legends. The Division also oversees the Street Sweeping Services Program, which sweeps over 250 curb miles of streets and alleyways weekly. The Division maintains the City's stoma drain system, which includes maintenance of 887 catch basins, ensuring they are free of debris to prevent flooding. It is responsible for the maintenance of the City's urban forest and landscaping systems. The urban forest consists of 16,751 trees, located citywide on City streets and within City facilities, City Hall, and municipal parking lots. Services include tasks such as tree trimming, removals, crown 1 73
reductions, tree stump grinding, and emergency response. Finally, the Division abates discarded trasli and debris along all major highways, collectors, and streets.

The Division is overseen by the Street and Sewer Superintendent, who ensures the responsibilities of the Division are carried out. In doing so, the Division is divided into three sections, each of which is led by a Street and Sewer Supervisor: Streets Section; General Maintenance and Sewers Section; and General Maintenance, Traffic and Signs Section. The Streets Section is responsible for the maintenance, repair, replacement and grinding of concrete, asphaltic concrete, and/or asphalt pavements, curbs, gutters, alleys, walks and streets, and oversees parkway sprinkler systems. Additionally, this Section is responsible for the patching of potholes and homeless encampment clean-ups. The General Maintenance Services and Sewers Section supervises and participates in the cleaning and maintenance of the City's sewer lines and stori'n drains, supervises and participates in the maintenance of City tree trimming, pruning, shaping, and planting, and other related duties. The General Maintenance, Traffic and Signs Section plans, directs, coordinates, and schedules the work of crews for litter abatement, roadway stripping and markings, curb and street painting projects, placement of sign installation and repairs, and other related duties.

The request to retitle the position from Street Foreman to Street and Sewer Supervisor is to modernize the title to ensure it conforms with the City's commitment to inclusivity and to describe the duties of the position more accurately. The proposed updates to the job classification specification provide the general essential functions that the position shall perform, regardless of the Section to which the incumbent is assigned, but also defines the duties of each of the Sections and provides clarification as to the minimum qualifications and desired qualifications necessary to be hired as the Supervisor in each of the various Sections. This clarification will greatly assist in the recruitment of a qualified individual into the vacant Section position. Overall, the job classification specification has been updated to reflect the duties the position currently perfornns.

BACKGROUND: TheCitymust,fromtimetotime,add,remove,reclassify,orotherwiseadjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments.

The Street and Sewer Supervisor is an existing classification (Street Foreman), which was included and approved with the Fiscal Year 2023/2024 Adopted Budget. Human Resources staff worked with the Public Works Department to update the job classification specification for the Street and Sewer Supervisor. Staff also worked with the Miscellaneous Employees Association (MEA) Board Members to inform them of the retitling of the Street Foreman position to Street and Sewer Supervisor, as well as the updates to the job classification specification, and they agree with the retitling of the job classification and the updates to the job classification specification.

ATTACHMENT: Proposed Resolution (including job classification specification) 2 74
RESOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY

RESOLUTION AND POSITION CLASSIFICATION PLAN) RETITLING

THE STREET FOREMAN POSITION TO STREET AND SEWER

SUPERVISOR AND UPDATING THE JOB CLASSIFICATION

SPECIFICATION FOR THE POSITION OF STREET AND SEWER

SUPERVISOR IN THE DEPARTMENT OF PUBLIC WORKS
WHEREAS, the City tust, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments;
WHEREAS, the City desires to approve the retitling of the Street Foreman position to Street and Sewer Supervisor in the Public Works Department; WHEREAS, the City desires to approve the update to the job classification specification for the position of Street and Sewer Supervisor in the Public Works Department; and WHEREAS, the City conferred with the Miscellaneous Employees Association (MEA) Board Members to inform them of the retitling of the Street Foreman position to Street and Sewer Supervisor, as well as the updates to the job classification specification, and they have concurred with the request.

NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council hereby approves and adopts the proposed amendments to the City's Salary Resolution and Position Classification Plan retitling the Street Forman position to Street and Sewer Supervisor and updating the job classification specification for the position of Street and Sewer Supervisor
SECTION 3. The City Council hereby approves and adopts the proposed job specification for the Street and Sewer Supervisor classification, attached hereto as Exhibit "A."

Page 1 of 2 ends

75 SECTION 4. The City Clerk shall ceitify to the adoption of this Resolution which shall be effective upon its adoption.

PASSED, APPROVED and ADOPTED this 261'l day of September 2023.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
ATTEST:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

B7:
u:ai",4-0..P"

Page 2 of 2 ends

476
C% of South Gate

CLASS SPECIFICATIONS AND ATTRIBUTES

STREET & SEWER SUPERVISOR

DESCRIPTION
Under direction, to supervise and participate in crews engaged in construction and maintenance of streets, sanitary sewer, and stoim drain systems, and/or trees; and to do related work as required.

SUPERVISION RECEIVED
Works under the general supervision of the Field Operations Manager and direct supervision of the Street & Sewer Superintendent.

S{JPERVISION EXERCISED
Exercises supervision of Street and Sewer Division full-time and part-time maintenance staff.

ESSENTIAL FUNCTIONS
The followingfimctions are typicalfor this classgfication. The incumbeM may be assigned to manage eithertheStreetsSection, GeneralMaintenancearzdSewerSection, orGeneralMaintenance, Traffic and Sigizs Section. The incvmzbent may not peiform all of the listed fimctions and/or inay be required to perform additional or differentfimctionsfrom those setforth beloui to address business needs and changing business practices.

Incumbents may be assigned any of the duties listed in this job specifications at the discretion of management depending on the workload of the Streets and Sewer Division and staffing levels.

Implement goals objectives, and performance standards for designated work section.

The Street and Sewer Supervisor is a working position requiring the incumbent to participate in crews by perfori'ning field work. Operates a variety of light, medium, and heavy construction and maintenance equipment and vehicles.

Lead field crews in specific work assignments. Trainpersonnel inuse of equipment and methods of maintenance.

Gathers data and compiles records, make field computations, and investigates/troubleshoots related problems.

Read and interpret blueprints, maps, and GIS-related information. Use iPhone and iPads to enter workorders and manage the mobile work order system. Assigning, scheduling, supervising, inspecting, evaluating, and verifying daily work.

Responds to special requests and emergency calls during regular hours as needed.

Coordination with residents and businesses, answering calls and responding to concerns and issues from the public.

Orders supplies and equipment, follows procurement policies and procedures Interpret and enforce safety provisions in accordance with City procedures, County, State, Federal, 5 77
OSHA and related guidelines and regulations.

May be required to function in an acting capacity for the Superintendent when he/she is absent.

Streets Section
Supervises a crew in the maintenance, repair, replacement and giinding of concrete pavements, curbs, gutters, alleys, walks and streets, oversees parkways sprinkler systems and related work.

Supervises the application of emulsion sealing, asphalt patching, crack sealing and laying asphaltic concrete.

Supervises the grading of streets and alleys; may operate street construction equipment requiring skilled operation and assists in work involving the more difficult and skilled tasks.

Supervises homeless encampment clean-ups and ensures compliance with standard processes and procedures
Performs inspection duties for contractual maintenance work and CIP construction projects such as coordinating and signing work verification forms, checking invoices for accuracy, and assisting with project management.

Requires journey-level experience in street construction and maintenance, operation of concrete, asphalt patching and/or paving equipment.

General Maintenance Services and Sewers Section
Supervises and participates in cleaning and maintaining sewer lines and storm drains, and in the repair,replacement,orlayingofsewerlines. Complieswithallapplicablelocalandotherregulatory agencies, including workplace safety, the Sanitary Sewer Overflow (880) Reporting requirements and National Pollutant Discharge Elimination System (NPDES).

Supervises and participates in maintenance of City trees such as trimming, pruning, shaping, and planting trees.

Provides support in the management of, and provides inspection in the performance of, work that is performed for construction or maintenance including such as Street Sweeping Services, Tree Maintenance Services, Storm Drain Maintenance, CCTV Inspection Services and As-Needed Contract Services.

Provides field inspection ofmaintenance services being performed under contract and performance related administrative work including such as completing inspection reports, quality assurance and quality control, performance of work in accordance with City contracts, directs contractors in the field, and manages the sewer section crews and daily maintenance activities.

Directs the use of heavy equipment, including the Sewer Vacuum Truck.

General Maintenance, Traffic and Signs Section
Plans, directs, coordinates, and schedules the work of crews for litter abatement, including small 6 78
debris removal, alleyway cleanup, bulky item pick-up and hazardous waste removal.

Plans, directs, coordinates and schedules work crews for Traffic and Signs for the perfoimance of roadway stripping and markings, curb and street painting projects, and signinstallations andrepairs.

Deterinines appropriate placement of traffic control to safely reroute traffic away from the work area. Develops traffic control plans using tlie latest guidelines from the California Manual on Temporary Traffic Control.

Operates and trains staff on stripping equipment. Orders and maintains inventoiy for signs andpaint as required.

Provides support in the management of, and provides inspection in the performance of, work that is performed construction or maintenance including but not limited to contracts for theri'noplastic striping for crosswalks, landscape maintenance for medians and public right away, and services to assist with hazardous waste clean-up.

ASSiStS with special event planning and coordination for various City functions such as the Tweed Mile Fair, Earth Day, Family Day at the Park, and others.

QUALIFICATIONS
Any combination of education and experiencethatwouldprovide therequiredknowledge, skills, and abilities is qualifying. A typical way would be:

Education and Experience
Graduation from high school and one (1) year of experience in a lead capacity or equivalent in any combination of streets, sewers, stonn drains, traffic signs and paints, and/ortree maintenance work.

An ISA Certified Arborist Certification is highly desirable forthe incumbent assignedto managethe General Maintenance Services and Sewers Section.

License/Certifications/Special Requirements
The license, certifications and special requirements will be made depending on the section that the incumbent is assigned to manage; however, possession of avalid California Class B driver's license, a satisfactory driving record, Work Zone Safety certification and First Aid/CPR is required at the time of hire and throughout employment.

The incumbent assigned to manage the Street Section shall be required, within nine months of employment, to obtain an IMSA Level II Pavement Markings Technician certification.

The incumbent assigned to manage the General Maintenance Services and Sewers Section shall be required to possess a Grade I Collection System Maintenance Certification at the time ofhire and to obtain, within nine (9) months of employment, a Grade II Collection System Maintenance Certification.

The incumbent assigned to manage the General Maintenance, Traffic and Signs Section shall be required to have the IMSA Level II Traffic Signs and Markings at the time of hire and, within nine (9) months of employment, obtain an IMSA Level II Pavement Markings Technician.

IMSA certifications arepreferred; however, certifications from similarprovidersmaybeconsidered at the discretion of the Director of Public Works. 7 79
May be required to work weekdays, weekniglits, and or weekends; must be able to work shifts on a seven (7) day basis to meet operational needs of the Streets and Sewer Division; must be able to perfon'n standby 'functions as required to meet operational needs.

Tliis classification is subject to random drug/alcol'iol testing pursuant to Department of Transportation guidelines/requirements.

Knowledge, Skills and Abilities
Knowledge of the methods, materials, tools, and equipment used in the trii'm'ning of trees or construction, maintenance and repair of streets and sewers.

Ability to assign and supervise the work of others; ability to operate and instruct others in the safe operation of manual tools and power operated equipment; ability to read and interpret prints and sketches; ability to keep time and work records; ability to establish and maintain effective relationships with others.

CALIFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides infori'nation on the incumbent's driving record and Driver's License status on a periodic basis to the City of Soutli Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environinent described here are representative ofthosethat must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perfonn the essential functions. While performing the duties of this job, the employee is frequently required to walk, stand, stoop, bend, lean, turn, twist, crouch, talk orhear. The employee is frequently required to use l'iands and fingers to handle, or feel objects, tools, or controls; and reach with hands and ari'ns.

Incumbents are occasionally exposed to hazardous conditions andmust occasionally work atheights of up to 45 feet. The employee must occasionally lift and/or move up to 90 pounds, kneel, squat, push, pull, and reach above and below shoulder level. Specific vision abilities required by this job include close vision, long distance, color perception and the ability to adjust focus. Incumbents usually work in a shop environment but can be exposed to adverse envirorunental conditions including performing work around movingmachinery, equipment, vehicles, noise, dust, dirt, gas and fumes. The noise level in the work environment is usually noisy. Incumbents are occasionally exposed to adverse environmental conditions.

STREET FOREMAN
Revised, 04/30/2001

STREET & SEWER SUPERVISOR
Retitled and Revised, 09/26/2023
8 80
Item No. 4
CITYMANAGER'S OFFICE City of South Gate

CITY COUNCIL
SEP 19 2023
'[:be:>kv- AGENDA B'f[LL
For the Regular Meeting of: September 26, 2023
Originating Department: Human Resources
Humatx Resources Director:

SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY

RESOLUTION AND POSITION CLASSIFICATION PLAN) TO CREATE THE FULL-

TIME POSITION OF BUSINESS LICENSE INSPECTOR IN THE DEPARTMENT OF ADMINISTRATIVE SERVICES; APPROVE THE JOB CLASSIFICATION

SPECIFICATIONS FOR THE FULL-TIME POSITION OF BUSINESS LICENSE INSPECTOR; APPROVE THE ADDITION OF THE FULL-TIME BUSINESS LICENSE

INSPECTOR CLASSIFICATION TO THE CONSOLIDATED SALARY PAY TABLE AND SALARY RANGE; AND UPDATE THE HOURLY WAGES FOR THE PART-TIME

BUSINESS LICENSE INSPECTOR POSITION ON THE CONSOLIDATED SALARY

PAY TABLE
PURPOSE: To create the full-time position of Business License Inspector in the Department of Administrative Services; approve the job specifications for the full-time Business License Inspector position; add the full-time Business License Inspector classification to the consolidated salary pay table with the proposed salary range; and update the hourly wages for the part-time Business License Inspector position on the consolidated salary pay table.

RECOMMENDED ACTIONS: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) by taking the following actions:
1) Create the full-time position of Business License Inspector in the Department of Administrative Services;
2) Approve the classification specification for the full-time position of Business License Inspector;
3) Update the Consolidated Salary Pay Table for the City of South Gate by adding the full- time position of Business License Inspector at Pay Grade 541 ($5,332 - $6,482 monthly), a Non-Exempt Classification assigned to the Municipal Employees Association ("MEA"); and
4) Update the Consolidated Salary Pay Table for the City of South Gate to adjust the hourly wages for the part-time Business License Inspector to Pay Grade 923 ($30.76/hour to $37.39/hour).
1 81
FISCALIMPACT: Thecosttoaddthefull-timeBusinessLicenseInspectorpositionisestimated to be $97,230 annually, which includes the cost of benefits, and the cost to update the hourly wages for the part-time Business License Inspector is estimated to be $1,758 annually. The addition of the full-time Business License Inspector position will not result in any additional costs since it was approved as part of tlie Adopted FY 2023/24 Fiscal Year.

ANALYSIS: None.

BACKGROUND: The City must, from time to time, add, remove, reclassify, or otlierwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments.

The Business License Inspector will perform a variety of investigative, enforcement, clerical, and technical duties related to the administration of the City's business license code, including the identification, field investigation, notification, tracking, collection of taxes, and citation of businesses not in compliance with the City's business license code. Additionally, the position will assist in the enforcement of Municipal Code violations observed while in the field perfon'ning business licensing duties.

The proposed pay is in parity witli a Code Enforcement Officer, since the duties are relatively similar, and an evaluation of the relevant public sector labormarket supports this recommendation.

Accordingly, it is recommended that the full-time Business License Inspector position be paid at Pay Grade 541 ($5,332 - $6,482 per month). Additionally, it has been the City's practice to ensure that the part-time equivalent position to the full-time position is paid at the same hourly rate as the full-time position, which is at Pay Grade 923 ($30.76 - $37.39 per hour).

Human Resources staff worked with the Department of Administrative Services to develop the job classification specification for the Business License Inspector. Staff also worked with MEA to review the new job specification and the recommended pay, of which they agree.

ATTACHMENT: Proposed Resolution (including job specifications and salary pay table) 2 82
RESOLUTION NO.

CITY OF SOUTH GATE

LOS ANGELES COUNTY, CALIFORNIA

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY

RESOLUTION AND POSITION CLASSIFICATION PLAN) TO CREATE

THE FULL-TIME POSITION OF BUSINESS LICF,NSE INSPECTOR IN THE DEPARTMENT OF ADMINISTRATIVE SERVICES; APPROVE

THE JOB CLASSIFICATION SPECIFICATIONS FOR THE FULL-TIME POSITION OF BUSINESS LICENSE INSPECTOR; APPROVE THE

ADDITION OF THE FULL-TIME BUSINESS LICENSE INSPECTOR

CLASSIFICATION TO THE CONSOLIDATED SALARY PAY TABLE AND SALARY RANGE; AND UPDATE THE HOURLY WAGES FOR

THE PART-TIME BUSINESS LICENSE INSPECTOR POSITION ON

THE CONSOLIDATED SALARY PAY TABLE
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments;
WHEREAS, the City desires to create the full-time position of Business License Inspector in the Department of Administrative Services; WHEREAS, the City desires to approve the job classification specifications for the full- time position of Business License Inspector;
WHEREAS, the City desires to approve the adjustment of the salary pay table to add the respective salary range and the salary pay table for the full-time Business License Inspector and update the hourly wages for the part-time Business License Inspector; and WHEREAS, the Miscellaneous Employees Association is in agreement with the creation of the full-time Business License Inspector, the job classification specification for the full-time Business License Inspector, and the salary range for the full-time Business License Inspector.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.

SECTION 2. The City Council does hereby approve the creation of the full-time Business License Inspector position in the Department of Administrative Services.

Page l of 2
83 SECTION 3. The City Council hereby approves and adopts the proposed amendment to the City's Salary Resolution and Position Classification Plan to approve the job classification specifications for the full-time position of Business License Inspector.

SECTION 4. The City Council hereby approves and adopts the proposed amendment to the City's Salary Resolution to approve the updated hourly wages for the part-time Business License Inspector.

SECTION 5. The City Council hereby approves and adopts the proposed job specifications for the 'full-time Business License Inspector, attached hereto as Exhibit "A." SECTION 6. The City Council does hereby approve and adopt the proposed Consolidated Pay Table attached hereto as Exhibit "B."
SECTION 7. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.

PASSED, APPROVED and ADOPTED this 26'h day of September 2023.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
ATTEST:

B7:

Yodit Glaze, City Clerk
(SEAL)
Raul F. Salinas, City Attorney
Page2of2
84 Ciffl of South Gate

CLASS SPECIFICATIONS AND ATTRIBUTES

BUSINESS LICENSE INSPECTOR

DESCRIPTION
Under general supervision, performs a variety of investigative, enforcement, clerical, and technical duties related to the adtninistration of the City's business license code, including the identification, field investigation, notification, tracking, collection of taxes, and citation of businesses not in compliance with City business license code; keeps an accurate record of all cases, field inspections and audits; perfomis related duties as required.

CLASS CHARACTERISTICS
The purpose of this position is to administer and enforce the City's business license ordinance by conducting field inspections and examining businesses and various sources to ensure compliance; to provide assistance to the public relatedto business license regulations and procedures; and to perform audits to verify business license reporting procedures.

This is a journey level classification. Incumbents are expected to perform the full range of duties within a framework of established procedure and with occasional instruction and assistance. Work requires frequent interpretation of the South Gate Municipal Code, policies, procedures and guidelines, and the exercise of independent judgement on business license enforcement activities.

SUPERVISION Rgcbivpn
Works under the direct supervision of the Revenue Manager.

SUPERVISION EXERCISED
Does not exercise supervision.

ESSENTIAL FUNCTIONS
Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all fimctions and duties pedormed by incumbents of this dass; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:

Ensures compliance with the City's business license code by the identification, field investigation, notification, tracking, collection of taxes, and citation of businesses not in compliance with City business license code.

Conduct field inspections to locate individuals and organizations that are doing business in the city; ensure that business owners/operators possess the appropriate license.

Instruct individuals on the requirement to obtain licenses and follow up to ensure compliance, initiate notices of violations and citations.

Performs follow up on delinquent accounts.

Responds to inquiries and/or problems over the phone, in person, by other departments, and emails; make appointments and direct individuals to appropriate information sources. 85 BUSINESS LICENSE INSPECTOR CONT. 6
Addresses and resolves complaints regarding compliance with the enforcement of business license.

Investigates complaints involviiig violations and illegal use of private property such as vehicle storage.

Maintains records of investigations conducted and actions taken; conducts field investigations; maintains investigation files, records, and logs; issues citations.

Locate and contact new or transferred businesses using infori'nation obtained from expired licenses, advertisements, fictitious name filings, phone directories, inquiries, social media, and online marketing.

Inspect cosmetology licenses and massage facilities for CAMTC certification.

ASSiSt the public regarding Municipal Code violations observed while in the field.

Uses a computer to perform job-related tasks.

Perform administrative support duties as needed.

QUALIFICATIONS
Education, Training and Experience
Graduation from high school or GED equivalent is required and two (2) years of business licensing experience involving business license processing, enforcement, inspection and investigation experience or a related field is highly desired. Experience in code enforcement in a govenunental agency or closely related field of an investigative nature is desired.

License/Certifications/Special Requirements
Possession of a valid California Class C Driver's License, proof of auto insurance, and a satisfactory driving record is required at time of appointment and throughout employment.

Certificate of completion of a course in p.c. 832 - Arrest, Search and Seizure, must be obtained within the first six months of employment.

Knowledge, Skills and Abilities
Knowledge of modern principles and practices of business license issuance; practices and techniques for conducting investigations to identify local businesses not in compliance with code provisions; research methods and procedures; basic principles of mathematics; applicable Federal, State, and local laws, codes, and regulations relating to business licensing; methods and techniques of standard office procedures, practices, and equipment, including a computer and applicable software.

Ability to: schedule work assignments and conduct record keeping and report preparation; standard safety practices; ability to conduct inspections, ascertain facts and apply appropriate codes while keeping logs; write complex inspection reports and work independently; maintain effective relationships with those contacted in the course of work, including other City staff and the public; communicate clearly and concisely both orally and in writing; understand and carry out oral and written instiuctions; irregular hours may be required for position, must be able to work weekends.

Skills: Bilingual in English and Spanish is highly desirable. 86 BUSINESS LICENSE INSPECTOR CONT. 7
CALIFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM:

An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Soutli Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
Tl'ie pliysical demands and work environment described here are representative of those that must be met by an employee to successfully perfon'n the essential functions of this job. Reasonable accomi'nodations may be made to enable individuals with disabilities to perforin the essential functions. Work is perfon'ned mostly in office settings. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to stand, walk, stoop, crouch and reach with hands and arms. The employee must occasionally li'ft and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and perform office machine operations. Incumbents are not substantially exposed to adverse environi'nental conditions.

BUSINESS LICENSE INSPECTOR
Created September 26, 2023
87 City of South Gate Exhibit "B"
Consolidated Salary Schedule
Full-Time Classifications (Monthly $")
Effective 09-26-2023
Sub-step Step A Step B Step C Step D Step EGrade Unit FLSA Position Title Approved by City Council on 09/12/23 Page 1
8 88
City of South Gate Exhibit "B"
Consolidated Salary Schedule
Grade Llnit FLSA Position Title Substep Step A Step B Step C Step D Step E Approved by City Council on 09/12/23 Page 2
9 89
City of South Gate Exhibit "B"
Consolidated Salary Schedule
Grade Llnit FLSA Position Title Sub-step Step A Step B Step C Step D Step E Approved by City Council on 09/12/23 Page 3
10 90
City of South Gate Exhibit "B"
Consolidated Salary Schedule
Consolidated Salary Schedule
Unclassified Hourly Classifications (Hourly $)
Effective 09-28-2023
Grade Unit FLSA Hourly Position Step A Step B Step C Step D Step E 900 Hily NE AdministrativeAide $24.37 $25.59 $26.87 $28.21 $29.62 901 Hrly NE BusinessLicenselnspector $30.76 $32.30 $33.92 $35.61 $37.39 922 Htly NE City Hall Receptionist $20.55 $21.58 $22.66 $23.79 $24.98 902 Hrly NE Clerical Assistantl $20.22 $21.23 $22.29 $23.41 $24.58 903 Hrly NE ClericalAssistantll $21.89 $22.98 $24.13 $25.34 $26.61 904 Htly NE ClericalAssistantlll $24.93 $26.18 $27.49 $28.86 $30.30 923 Htly NE Code Enforcement Officer $30.76 $32.30 $33.92 $35.61 $37.39 905 Hrly NE Community Development Intern $25.51 $26.79 $28.12 $29.53 $31.01 924 Hrly NE Community Development Technician II $25.99 $27.29 $28.65 $30.09 $31.59 925 Hrly NE Community SerViceS Officer $24.79 $26.02 $27.33 $28.69 $30,13 925 Htly NE Community SerViCeS Officer/Park Ranger $24.79 $26.02 $27.33 $28.69 $30.13 906 Hrly NE Computer Information Systems (CIS) Aide $24.19 $25.40 $26.67 $28.00 $29.40 907 Htly NE Computer Information Systems (CIS) Aide - Police $24.19 $25.40 $26.67 $28.00 $29.40 908 HtlY NE CourtOfficer $25.59 $26.87 $28.21 $29.62 $31.10 926 Htly NE Customer Service Representative $24.44 $25.66 $26.95 $28.29 $29.71 927 Hrly NE Electricianl $26.98 $28.33 $29.75 $31.24 $32.80 928 Htly NE Electrician II $30.64 $32.17 $33.78 $35.47 $37.25 909 xriy rit_ EngineeringAide $25.51 $26.79 $28.12 $29.53 $31.01 929 Hrly NE EquipmentMechanic $29.02 $30.47 $31.99 $33.59 $35.27 910 Hrly NE FamilyViolencePreventionSpecialist $34.68 $36.41 $38.23 $40.15 $42.15 930 Hrly NE Grounds Maintenance Worker $23.23 $24.39 $25.61 $26.89 $28.23 931 Hrly NE Housing Specialist $30.47 $31.99 $33.59 $35.27 $37.03 932 HTIV NE IntermediateAccountClerk $24.44 $25.66 $26.95 $28.29 $29.71 933 HTIV NE IntermediateTypistClerk/OfficeAssistant $23.15 $24.31 $25.52 $26.80 $28.14 911 Htly riE Intern $15.50 $16.28 $17.09 $17.94 $18.84 993 +-ltly NE Lifeguard $17.05 $17.90 $18.80 $19.74 $20.72 912 Hrly NE Maintenance Helper $21.89 $22.98 $24.13 $25.34 $26.61 913 Htly NE MaintenanceServiceWorker $27.91 $29.31 $30.77 $32.31 $33.92 914 Htly NE MechanicHelper $21.89 $22.98 $24.13 $25.34 $26.61 915 Hrly NE Outdoor Power Equipment Mechanic $31.64 $33.22 $34.88 $36.63 $38.46 934 Htly NE Park Facilities Maintenance Worker $23.23 $24.39 $25.61 $26.89 $28.23 916 Hrly NE PoliceCadet $27.01 $28.36 $29.78 $31.27 $32.83 917 Htly NE PoliceCustodianofRecords $29.48 $30.95 $32.50 $34.13 $35.83 936 Htly NE PoliceOfficer $42.56 $44.69 $46.92 $49.27 $51.73 935 +4rly NE PoliceRecordsSpecialist $24.04 $25.24 $26.50 $27.83 $29.22 918 Hrly NE PoliceVehicleServiceAttendant $19.49 $20.46 $21.49 $22.56 $23.69 919 Hrly NE ProgramAssistant $27.01 $28.36 $29.78 $31.27 $32.83 920 Htly NE PublicSafetyOfficer $22.63 $23.76 $24.95 $26.20 $27.51 939 Hrly NE Recreation Coordinator $24.99 $26.24 $27.55 $28.93 $30.38 997 Hrly NE Recreation Leaderl (RecAide,MaintAidel,TulorAssistant) $15.50 $16.28 $17.09 $17.94 $18.84 996 Hrly NE Recreation Leader II (Rec Atlendent, Maint Aide II, TuloQ $17.05 $17.90 $18.80 $19.74 $20. 72 995 Htly NE Recreation Leader Ill (Cashier, GoltStaher) $18.76 $19.70 $20.68 $21.72 $22.80 Approved by City Council on 09/12/23 Page 4
11 91
City of South Gate Exhibit "B"
Grade Unit FLSA HourlyPosition
Consolidated Salary Schedule
Step A Step B Step C Step D Step E
994 +-kly NE Recreation Leader IV (Recreation Leader, Sr. GolTStarteQ $20.63 $21.66 $22.74 $23.88 $25.08 937 Htly NE Recreation SpeCialist $19.97 $20.97 $22.02 $23.12 $24.28 921 Htly NE ResearchAide $19.41 $20.38 $21.40 $22.47 $23.59 938 Htly NE Secretary $27.35 $28.71 $30.15 $31.66 $33.24 992 Hrly NE SeniorLifeguard $20.63 $21.66 $22.74 $23.88 $25.08 998 Hrly NE StudentWorker $15.50 $16.28 $17.09 $17.94 $18.84 995 Htly NE Swim Instructor $18.76 $19.70 $20.68 $21.72 $22.80 922 Htly NE TypistClerk $20.55 $21.58 $22.66 $23.79 $24.98 Definitions
UNIT: Bargaining Unit
DMA Division Management Association (Unclassified) - Pay Plan Category F Elected Unclassified Elected Officials - Pay Plan Category A EXEC Executve Management Employees (Unclassified) - Pay Plan Category E MEA Municipal Employees' Association (Civil Service) - Pay Plan Category PMA Police Management Association - Pay Plan Category B PMMA Professional and Mid-Management Employees (Civil Seivice) - Pay Plan Category G POA Police Officers' Association - Pay Plan Category C
TOP Unclassified Top Management Employees - Pay Plan Category E Group: Group of Classifications
Xy Unclassified Hourly Positions
FLSA: Fair Labor Standards Act
Exempt
Non-Exempt
Sub-step: Specific only to Police Officers' Association.

Monthly $ Monthly salaries rounded to nearest dollar. displayed as a whole number.

Approved by City Council on 09/12/23 Page 5
92 Item No. 5
CITYMANA8ER'S OFFICE
SEP 19 2023
'}:tl'[ bVl,
Ciffl of South Gate

CITY COUNCIL
AGENJDA JI[LL
For the Regular,Meeting o't: September 26, 2023
, Department: Public Works
Department Director: Ciffl Manager:
rvantes Jeffers
SUBJECT: AMENDMENT NO. 3 TO CONTRACT N0. 2021-147-CC WITH BKF ENGINEERS, INC., FOR ADDITIONAL DESIGN SERVICES FOR THE CITYWIDE

RESIDENTIAL RESURFACING PROJECT, PHASE I, II, III AND IV, CITY PROJECT NOS. 659-ST AND 699-ST
PURPOSE: To amend Contract No. 2021-147-CC with BKF Engineers to provide additional design and construction support services for the Residential Resurfacing Project, Phases I, II, III and IV (RRP Project). This includes design services to add water system improvements on Frontage Road and constniction support services for the RRP Project.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 3 to Contract No. 2021-147-CC with BKF Engineers, Inc., for additional design and construction support services for the Citywide Residential Resurfacing Project, Phase I, II, III and IV, City Project Nos. 659-ST and 699-ST, in an amount not-to- exceed $87,416; and
b. Authorizing the Mayor to execute Amendment No. 3 in a form acceptable to the City Attorney.

FISCAL IMPACT: There is no fiscal impact to the General Fund. Amendment No. 3 to Contract No. 2021-147-CC is in the amount of $87,416 and is proposed to be :tunded from the Gas Tax funds as surnmari.zed below.

RRP PH I
SBI

RRP PH II
SBI

RRP PH III / SW

PH VIII, SBI

RRP PH IV,
SBI
Gas Tax Water PH II
& III, Water Total
Contract No.
2021-147-CC
$68,790 $68,790 $137,578 $275,158
Amendment No. 1 $7,973 $7,973 $7,973 $239,641 $194,720 $458,280 Amendment No. 2 $79,677 $79,677
Amendment No. 3 $87,416 $87,416
Total $76,763 $76,763 $145,551 $239,641 $167,093 $194,720 $900,531 ALIGNMENT WITH COUNCIL GOALS: This RRP Project meets the City Council's goal to "Continue Infrastructure Improvements."
ANALYSIS: BKF Engineers, Inc. ("BKF"), prepared design and construction documents and is now under contract to provide construction support services on the RRP Phase I, II and III Project, which is currently under construction. Amendment No. 3 includes additional funds for 1 93
bidding and construction support services, as well as for geotechnical services for construction support. More specifically, these additional services include funds for project management ($36,216), geotechnical engineering services ($5,000), bid package revision ($7,706) to meet budget requirements, and the final construction plan set revision ($10,850). Amendment No. 3 includes $59,772 to fund these services.

BKF is also under contract to provide engineering design services to prepare design and construction documents needed to rehabilitate Frontage Road as a part of the RRP Phase IV Project. Design work has begun during which engineering and field operations staff identified the need to upgrade existing water facilities along East Frontage Road such as water laterals to service properties, and fire hydrants, and replacing an 8-in ductile iron service line. In addition, BKF will provide construction support needed during construction such as respond to Request for Information and submittal review from the contractor. Amendment No. 3 includes $27,644 to fund these services.

The total in services included in Amendment No. 3 is $87,416. These fees are reasonable and competitive as they align with the services approved for similar street improvements under the contract.

BACKGROUND: The 5-year Capital Improvement Program provides funding annually for street and water system improvements on residential streets under the following annual projects:
(a) Citywide Residential Resurfacing (RRP) Project, (b) Citywide Sidewalk Improvements (Sidewalk Improvements) Project, and (c) Water Main Replacement (Water Improvements) Project. These projects propose improvements to rehabilitate road pavements, fix sidewalks, and upgrade aging water main on residential streets. Staff is proposing to implement these projects under one consolidated project (Residential Resurfacing Project). This approach l) ensures that both the road pavement and sidewalk issues are addressed at the same time, 2) minimizes disruption to residents and motorists on the same street that would otherwise be caused by having more than two independent construction projects, 3) provides for efficiency in project management, and 4) encourages more competitive costs.

On November 23, 2021, the City Council awarded Contract No. 2021-147-CC to BKF in the amount of $275,158 to provide engineering plans, specifications and estimates for the RRP Phase I, II and III and Sidewalk Improvements Phase VIII.

On July 26, 2022, the City Council approved Amendment No. 1 in the amount of $458,280 to add services to prepare design and construction documents for street improvements to be included under the RRP Phase IV Project. Amendment No. 1 also added services for certain water system improvements to be included under the Water Main Replacement Phase II and Phase III Project.

On June 27, 2023, the City Council approved Amendment No. 2 to Contract No. 2021-147-CC in the amount of $79,677 to add engineering services to prepare design and construction documents to rehabilitate Southern Avenue and Frontage Road East from approximately 250 feet east of Garfield Avenue to Miller Way.

Amendment No. 3 is now necessary to add services to include water improvements under RRP Phase IV as well as to provide additional construction support services under RRP Phases I, II and III.
2 94
Construction for the RRP, Phases I, II and III began on March 1, 2023 and is plaru"ied for completion in February 2024.

Design of the RRP Phase IV Project is scheduled to be completed in September 2023.

Construction is estimated to take eight months to complete.

ATT ACHMENTS: A. Proposed Amendment No. 3
B. Amendment No. 2
C. Amendment No. l
D. ContractNo. 2021-147-CC
E. Location Map
ES/KT:lc
95 Attachment A
Amendment No. 3
to ContractNo. 2021-147-CC
AMENDMENT N0. 3 TO CONTRACT N0. 2021-147-CC WITH BKF ENGINEERS, INC., FOR ADDITIONAL DESIGN SERVICES FOR THE

CITYWIDE RESIDENTIAL RESURFACING PROJECT, PHASE I TO IV, CITY PROJECT NOS. 659-ST AND 699-ST
This Amendment No. 3 to Contract No. 2021-147-CC ("Amendment No. 3") for the preparation of additional design and construction documents for the Citywide Residential Resurfacing Project, Phase I to IV, City Project Nos. 659-ST and 699-ST (the "Residential Resurfacing Project"), is made and entered into on September 26, 2023, by and between the City of South Gate ("City"), and BKF Engineers, Inc. ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively referred to as "Parties."

RECIT ALS
WHEREAS, on November 23, 2021, the City Council approved Contract No. 2021-147- CC with Consultant ("Agreement"), to provide engineering plans, specifications and estimates for the Citywide Residential Resurfacing Project, Phase I, II and III, City Project No. 662-ST and the Citywide Sidewalk Improvemerrt, Phase VIII, City Project No. 683-ST, in an amount not-to-exceed Two Hundred Seventy-Five Thousand One Hundred Fifty-Eight Dollars ($275,158);
WHEREAS, on July 26, 2022, the City Council approved Amendment No. 1 to the Agreement ("Amendment No. 1"), to provide engineering plans, specifications and estimates for the Citywide Residential Resurfacing Project, Phase IV, City Project No. 699-ST and the Water Main Replacement Project Phase II and Phase III, City Project No. 702-ST, in an amount not-to- exceed Four Hundred Fifty-Eight Thousand Two Hundred Eighty-One Dollars ($458,281); WHEREAS, on June 27, 2023 the City Council approved Amendment No. 2 to the Agreement ("Amendment No. 2"), to provide engineering plans, specifications and estimates for the Citywide Residential Resurfacing Project, Phase IV, City Project No. 699-ST for Frontage Road East Street improvement, in an amount not-to-exceed Seventy-Nine Thousand Six Hundred Seventy-Seven Dollars ($79,677);
WHEREAS, the City and Consultant therefore desire to execute Amendment No. 3 to the Agreement (Amendment No. 3), increasing the compensation payable to the Consultant in an amount not to exceed Eighty Seven Thousand Four Hundred Sixteen Dollars ($87,416) to :[und preparation of additional design and construction water improvement documents along Frontage Road East Exhibit "A" attached hereto and for construction support for the Residential Resurfacing Project, Phase I-IV identified in Exhibit "B" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement, Amendment No. 1, Amendment No. 2 and Amendment No. 3 to Nine Hundred Thousand Five Hundred and Thirty One Dollars ($900,531).
l
4 96
Amendment No. 3
to ContractNo. 2021-147-CC
NOW, THEREFORE, the parties hereby agree as follows:

MODIFICATION TO AGREEMENT

1.1 SCOPE OF WORK. Consultant shall expand its services to the City as identified in Exhibits "A" and Exhibit "B" attached hereto and made a part to this Agreement. City reserves the right to augment or reduce the scope of work as the City deems necessary.

1.2 COMPENSATION. The amount of compensation paid by the City to Contractor for the work identified in Exhibit "A" and Exhibit "B" shall not exceed Eighty- Seven Thousand Four Hundred Sixteen Dollars ($87,416).

EFFECT OF AMENDMENTS. Except as expressly amended herein, all other terms and conditions of the Agreement and its amendments, attachments, and exhibits thereto, shall remain unchanged in full force and effect. All the recitals to this Amendment No. 3 are incorporated into the Agreement as modified by this Amendment No. 3. Furthermore, City reserves the right to augment or reduce the scope of work as the City deems necessary.

IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 3 to be executed and attested by their respective officers hereunto duly authorized.

CITY OF SOUTH GATE:

By:

Maria del Pilar Avalos, Mayor
ATTEST: Dated:

By:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

Raul F. Salinas, City Attorney
BKF ENGINEERS, INC.:

By:

Chris Rideout, PE, Vice President
Dated:
2 97

EXHIBITA
August 25, 2023
BKF No. 2021625-11
Mr. Luis H Osuna, P.E.

Deputy City Engineer
City of South Gate
8650 California Avenue
South Gate, CA 90280
Transmitted Via Email
Subject: Additional Service Request No. 01
E Frontage Road Pavement Rehabilitation
Dear Mr. Osuna:

Per your request, we have prepared this additional service request that addresses work outside the limits of our current contractual scope of work. Identified below are each item with the approximate level of effort needed to address the additional tasks.

1. ADDITIONAL SCOPE OF SERVICES
TASK 1: PROJECT MANAGEMENT
This task includes time for the additional project coordination and site visits in support of the additional improvements as described below.

TASK 5: FIN AL PLANS, SPECIFICATIONS, AND ESTIMATES Per the City's request, BKF shall incorporate, as necessary, the enhancements delineated within the document titled "List of Public Works Projects for the Citywide Parking Study" (see attached Exhibit "A") into the existing contract.

This task includes time for collaboration with the City, aimed at confirming the specific tasks to be integrated into the final project design. Furthermore, it includes the time for the adaptation of the plans, specifications, and estimates (PS&E) to encompass these identified enhancements.

The original extent of the project's scope had not included any timeframe for the refinement of PS&E documents resulting from the City's review. This task now includes the required time needed for coordination and updates to the PS&E documents, encompassing up to two (2) rounds of review by the City.

TASK 5.1: WATER SYSTEM IMPROVEMENTS
The City has requested that the project include design for various upgrades to many of the existing water services along East Frontage Road. In general, the City is looking to have the existing PVC water services replaced with new copper and ductile iron services. Relocations and upgrades to many of the fire water services and fire hydrants has also been required. New service connections to the existing main will be made via hot tap (to be installed by City forces) approximately 6-in away from existing service lines. Service lines will be shut off at the corporation stop and capped. We understand the scope of the water system improvements to be as follows:

Abandon existing water service at 9841 Frontage Road and replace with a new 2-in service. Existing water meter to be retained.
%ge 7 of 2 BKF ENGINEERS !I
98 Abandon existing water services at Rockview Dairy and replace with a new 2-in service and a new 1-in service. Existing water meters to be retained.

Abandon existing water service at 9711 Frontage Road and replace with a new 2-in service. Existing water meter to be retained.

Abandon existing water service at 9590 Frontage Road and replace with a new 2-in service. Existing water meter to be retained.

Replace existing public fire hydrant and concrete apron near Rockview Dairy Replace existing public fire hydrant, including new bury and riser and concrete apron near 9701 Frontage Road.

Remove exiting 8-in single-check fire service near Rockview Dairy and replace with new 8-in ductile iron service, riser, and double detector check valve.

Remove exiting 8-in single-check fire service near 9590 Frontage Road and replace with new 8-in ductile iron service, riser, and double detector check valve.

BKF will prepare Utility Plans to be incorporated into the overall drawing set, showing the existing utility infrastructure and new water service improvements. References to City standards and supplemental details will be developed and included to illustrate the new connections and appurtenances. Trench paving and concrete hardscape repair will be illustrated on the Improvement Plan sheets.

TASK 6: RESPOND TO REQUESTS FOR INFORMATION AND SUBMITT ALS This task includes tiine for additional construction support needed with the inclusion of additional improvements as detailed above.

II. COMPENSATION
BKF proposes to provide tlie additional services on the basis of the current contract. We will continue to invoice for our services per task scimmarized as follows:
in J
%
b :iL" - ' -"T.:::-'-.=/a =- =' l:Jgil
1 Project Manageinent $4,744
s Final Plans, Specifications, and Estiinates $7,556

5.1 Water System Improvements $11,704
6 Respond to Requests for Information and Submittals aU L _ _ _ -
$3,640
t- ':-=."=- =-". :"-".. -:= ':',' : =: : " -' :'i' i. - . .-- --- ' . "! "i
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Please contact me at 949-526-1042 if you have any questions regarding the additional scope items or if we need to meet to review them.

Respectfully,
BKF Engineers
Sheila Amparo, PE, QSD
Project Manager/Associate

Page 2 of 2 ends

99 CITY OF SOUTH GATE
Citywide Residnetial Resurfacing Project, Phase I and Phase II, City Project No. 662-ST BKF TEAM ASRO1 FEE PROPOSAL
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DEPARTMENT OF PUBLIC WORKS

EXHIBIT A

LIST OF PUBLIC WORKS PROJECTS FOR THE CITIWIDE PARKING STUDY Llpdated Dad
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101

EXHIBIT B
July 6, 2023
Mr. Ken Tang, PE
Senior Civil Engineer
City of Socith Gate
8650 Califoi-nia Avencie
South Gate, CA 90280
Subject: SOUTH GATE CITY\fVIDE RESIDENTIAL RESURFACING PROJECT ADDITIONAL SERVICE REQUEST NO 3: PHASES 1, II, AND Ill Dear Ken'
Per your request, BKF Engineers (BKF) is submitting this Additioi'ial Service Request to increase the bcidget for Bidding Suppoit and Construction Support, ai-id to include our Geotechnical Engineers, GMU, into the contract agreement for Construction Support. The scope of work below includes the work associated witl'i Bidding Support BKF provided to the City, Project Management, and Construction Support

1. SCOPE OF WORK
TASK 1: PROJECT MANAGEMENT
We are reqriesting addi'?onal budget for Pro3ect Management for additional meetnigs with the City, Constriiction Management Team, and tl'ie Contractor turing constrciction Tl'iis budget request will also cover the day-to-day project management for Phases 1, II, and Ill, including monthly invoicing, preparnig progress reports, and meeting minutes.

TASK 8: CONSTRUCTION SUPPORT
As part of Construction Suppoit, we are requesting to increase ocir budget as our current budget For Phases 1, II, and Ill is in the amount of $4,152 with twenty-four (24) hours.

SITE VISITS & MEETINGS: We have, to date, attended the pre-construction ineeting, in-person construction meeting, and site walks with the City, CM, and Contractor. We will assume an additional six (6) meetings via virtual or teleconference.

Pre-Construction Meeting: Februaiy '13, 2023 (4 hours) Construction Meeting: Marchl, 2023, May 5, 2023 (4 hocirs per meeting) Site Visits: March 8, 2023, March '13, 2023, March 24, 2023, March 27, 2023, and March 31, 2023 (8 hocirs per site walk) During the Design Phase, BKF provided the list of tree locations that reqciire tlie City Arborist to assess. Dciring our site walk with the City, Maintenance Crew, and CM, we were requested to prepare an elaborate assessment of the pavement, curb, gutter, and sidewalk conditions. BKF submitted an exl'iibit with the inventory of locaUons of pavement, curb, gutter, and sidewalk damaged due to tree roots ciplifts CilyofSouih Gate i Ci+ywide Resideniial ResurTacing Project Phcises l-Ill Additional Seivice Request No. 3
1 P Cl cl e
102
CONSTRUCTION PLANS REVISIONS: In addition to on-site meetings and site walks, we are also requesting tlie budget increase for revising the plans to match tl"ie awarded contract the City issued to the Contractor BKF revised the constrhiction plans to match the Base Bid streets and AddiUve Alternate Streets pei- the City of Socith Gate City Council AGENDA BILL document dated December13, 2022 We cipdated the Engineer's Estimates to match tlie added Alternate Bid Items to tt'ie Base Bid Items. The following sheets (75 sheets total) were revised and subi'nitted to the City:

G-01
TX-05, TX-06
C-02 throiigh C-24, C-26 through C-33
CD-0.1, CD-O'l thi-ough CD-39
CONSTRUCTION ENGINEER ESTIMATES: The engineer's Estimate will be revised according to the City of South Gate City Council AGENDA BILL document dated December13, 2022, and the Bid Scl-iedule document dated October 25, 2023.

REQUEST FOR INFORMATION: We have inclrided ocir Geotechrucal Engineerii'ig siibconsultant, GMU, to provide their expertise in responding to RFIs pertaining to pavement improvei'nents, soils conditions and site pi-eparations Tl'iis budget increase is also for BKF to respond in writnig to written requests for n'ifori'nation associated with civil design items.

II. COMPENSATION
Below is the fee breakdown arid we propose to continue to invoice in the san'ie i'nanner as the original contract.

U fly' - . - . jiz i"TaT . . . . - ' !4-+isit*ai! Ik)

1.0 Prqject Management $6,684

8.0 Utility Locating and Verification

8.1 Site Visits & Meetings $29,532

8.2 Construction Plans Revisions $10,850

8.3 Constri_iction Enqineer's Estimates $7,706

8.4 Geotechnical Enqineerin51 Services . iii ii .._
$5,000
u -'-a- ....':'.."'7:."-,".-'-"=-:-.="1 @a a!: !
Please contact me at 949-526-8478 if you have any questions regai-ding the additional scope items or if we need to meet to review them.

Sincerely,

BKF ENGINEERS
Sheila Amparo, PE, QSD
Associate Principal
Ci+yofSoulh Gcitei Ciiywide Residential Resutfacing Piolec+ Phases l-Ill Additional Service Request No. 3
2 i P a (l e
103
South Gate Phase I - Ill
Additional Service Request No. 3
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Task 4 Subtotal HoursI
o 12 16 o o o o o o I 28
Task 4 Subtotal ($) $0 $3,036 $3,648 $0 $0 $0 $0 $0 $0 ,i s 0 11, $6,684 Task 8 Conshudion Support
81 Site Visits & Meetings
8 2 Conitruction Plant Revixionx
8 3 Conittudion Engineer'i Eitimate
8 4 Geotechnical Engineering Services
8 5 Reimbuiseablei (mileage)
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Task 8 Subtotal ($) $0 $4,048 $20,976 $0 $23,064 $0 $0 $0 I $01I $ 0 li I $53,088 '
TOTAL S59,772
/2104
Attachment B
Affiendffient No, 2
to ContractNo. 2021-147-CC
AMENDMENT N0. 2 TO CONTRACT N0. 2021-147-CC FOR ADDITIONAL DF,SIGN SERVI(JS FOR THE CITYWmF, RESIDENTIAL RESURFACING PROJECT, PHASE IV, CITY PROJECT N0. 699-ST BF,TWEEN THE CITY OF SOUTH GATE AND BKF ENGINEERS, INC.

This Amendment No, 2 to Contract No. 2021-147-CC ("Atnendment No. l") for the preparation of additional design and construction documents for the Citywide Residential Resurfacing Project, Phase IV, City Project No. 699-ST (the "Residential Resurfacing Project"), is made and entered into on June 27, 2023, by and between the City of South Gate ("City"), and BKF Engineers, Inc, ("Consultant"), City and Consuitant are sometinnes hereinafter individually referred to as a "Paity" and collectively referredto as "Parties," RF,aTALS
WHEREAS, onNovember23, 2021, the City Council approved ContractNo. 2021-147- CC with Consultant ("Agreement"), to provide engineering plans, specifications and estimates for the Citywide Residential Resuifacing Project, Phase I, U and III, City Project No. 662-ST and the Citywide Sidewalk Improy6ment, Phase VIII, City Project No. 683-ST, in an amount not-to-exceed Two Hundred Seventy-Five Thousand One Hundred Fifty-Bight Dollars ($275,158);
WHEREAS, on July 26, 2022, the City Council approved Amendment No. 1 to Contract No. 2021-147-CC with Consultarit ("Agreement"), to provide engineering plans, specifications and estimates for the Citywide Residential ResurfacinB Project, Phase IV, City Project No. 699- ST and the Water Main Replacement Project Phase U And III, City Project No. 702-ST, in an amount not-to-exceed Four Hundred Fifty-Eight Thousand Two Hundred Eighty-One Dollars ($458,281);
WHEREAS, the City and Consultant therefore desire to execute Amendment No. 2 to the Agreement, increasing the compensation payable to the Consultant in an amount not to exceed Seventy-Nine Thousand Six Hundred Sixty-Seven Dollars ($795677) to fund preparation of additional design and construction docutnents for the Residential Resurfacing Project, Phase IV identified in Exhibit "A" attached hereto, underthe terms and conditions of the Agreement, bringing the aggregate total ofthe Agreement, Amendment No. 1, and Annendment No, 2, Amend to Eight Hundred Thirteen Thousand One Hundred and Sixteen Dollars ($813,116),
NOW, THEI(E:FOi<u, the parties hereby agree as follows:

1. SCOPE OF WORK.

Consultant shall expand its services to the City as identified in Exhibits "A" attached hereto and made a part to this Agreement, City reserves the right to augment or reduce the scope of work as the Cit3'r deems necessary,
2, COMPENSATION. The amount of compensation paid by City to Contractor for the work ideritified in Exhibit "A" shall not exceed Seventy-Nine Thousand Six Hundred Sixty- 1 /3105
AmendmentNo. 2
to ContractNo. 2021-147-CC
Seven Dollars ($79,66 7).

IN WITNF,SS WHEREOF, the Parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers hereunto duly authorized.

CITY OF SOUTH GATE:
del Pi%ar Avalos, Mayor
ATTEST:

BY:

Yodit City Clerk
(SEAL)
APPROVED AS TO FORM:
ny, M k
laul F. Salinas, City Attorney

BKF EN
Chris PE. Vice President
Dated: June 28, 2023
2 106

EXHIBIT A
BKF Pi-oposal
May'17, 2023
Mr. Luis H. Osuna, P.E.

De1:iuty City Engineer
City of South Gate
8650 California Avencie
South Gate, CA 90280
Trarismitted Via Emai/
Subject: E Frontage Road Pavement Rehabilitation and ADA Improvements Proposal
Dear Mr. Osuna:

BKF Engineers welcomes the opportunity to submit this proposal for civil engineering and land surveying services associated with the pavement rehabilitation along Soutliern Avenue/E Frontage Road from ap)iroxii'nately 250 feet east or Garrield Avenue tO Miller Way in the City of South Gate, California. The project total length is OVel- 0.6 miles, and to anive at the estimated effort required by our office for tl'iis project, we liave outliiied a proposed scolie of services, identified assumptions, and deten'nined a level of effoi't fee based on our understanding of the project.

1. PROJECT UNDERST ANDING
Based on your proposal request and inforination obtained via ei'nail, we unclerstand the project as:

The project proposes to grind and overlay the existing paveinent and upgrade five (5) curb ramps at the interSeCtiOll Of SOlltl1ern AVenLle mld Garfield AVenue (NW, SW and SE COrner) and at tile illterSeCtiOll Of Southern Avenue and E Frontage Road (SE corner). The City pmposes fisie (5) pavemerit rehabilitation altematives:

1. Cold Mill Existing asphalt pavement 4 inches, al:iply 4 inches of asphalt paveinent PG-64-1 0.

2. Cold Mitt Existing asphalt paven'ient1.5 Inches, apply 1.5 inches of aspl'ialt pavement PG-64-10.

3. Cold Mill Existing asphalt pavement 2 inches, place 2inches of asphalt pavement PG-64-10. Place steel headers at edge of pavement.

4. Cold Mill existing Roadway 1.5" deep.

5. Apply 2" of asphalt pavementl.5" tliick, PG-64-10
With the City's intent to rehabilitate the pavement along Southern Avenue/E Frontage Road, we liave ii'ivited Diaz Yourmat'i & Associates (DYA) as our Geotechnical subcot'isultant to pei'form the geotecl'inical investigations, and provide pavement recommendations for tlie Project.
1$. SCOPE OF SERVICES
TASK 1: PROJECT MANAGEMENT
This task covers the day-to-day project t'i'ianageinent including, monthly invoicing, preparing progress repoits, and updating the project schedule. This task also includes preparing for Project Developinent Teain (PD T) meetings, tlie agenda, meeting minutes, and attending coordination meetings witl'i tlie City ai'id design team.

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107
TASK 2: AGENCY AND UTILITY COORDIN ATION

1. Utility Research: BKF will contact the City and utility (water, sewer, storm, and SCE) companies that serve within the project limits or have utilities within the adjacent streets. We will gather the availaLile record drawings and/or block maps to depict the record location of the utilities superimposed oiito the existing topographic sttrvey. BKF will also confirm any ki'iown (to the City and/or utility companies) deficiencies witli tlie existing ritilities serving the propeity and identify any planned upgrades tliat cobild ii'npact the developi'nent.

2. Existing Cotmitions Review: BKF will visit the site to review the existing site constraints and conditions. We will note at'iy potential challenges to development and coi'ifirm our scope of sui'vey sei'vices to suppoit ti'ie construction documents. We will document AREAS that may liave tree root uplifts within the paVel'nel1t, curb, gutter or sidewalk, drainage issues and otl'ier note-worthy existing conditions

3. Potholing services is excluded from this scope of services.

TASK3: PRELIMINARYENGINEERING
BASE ?AAl)pll-it.;: BKF will research, compile and review existing survey control and mapping data from City and County sources. BKF field crews will establish control and gather field data required for the preparation of a topographic survey of the project site. The survey will be coinpleted using conventional ground survey tecl'iniques.

Vertical control will be established frotn recorded City and or County bench marks.

The City provided the aerial topography of E Frontage Road/Southern Avenue from Garfield Boulevard to fvliller Way. We will use the City-provided aerial topography as the base file for the pavement im1irovement plans. Profiles will not be provided as part of this scope. We also assumed the following:

Supplemental survey for the fout (4) curb ramps at tlie intersection of Southeri"i Avenue and Garfield Avenue were pt-ovided by the City. Additional supp!emental survey will be required at the two (2) curb ramps at the intersection of E Frontage Road and Miller Way. The City will provide tl'ie datuin and basis of bearings used foi' the survey data received for the curb rarnps at Soutliern Avenue and Garfield Avenue, in order to be in the same datum as the survey data BKF will obtain at tlie intersection of E Frontage Road and Miller Way.

Centerline: We will provide a construction centerline by spiitting the roadway widtl'i from curb to curLi.

Right-of-way lines within the Project limits will be inapped using the City's GIS AutoCAD file of the existing t'ight-of-way. If right-of-way acquisition is required and if requested by the City, BKF will prepare and submit an Additional Service Request to the City for review and approval, which may incluc!e ordering Prelit'ninaiy Title Reports, and preparing plat maps and legal descriptions.

Should the project require a fiill retnoval and replacement of pavement, we i'ecommend preparing the impi'ovement plans with the profiles requit-ing supplemental sui'vey. If reqciested, we can provide the scope and fees for tlie supplemental survey.

TASK4: GEOTECHNICALINVESTIGATIONANDREPORT
Witli the visual assessment of the pavemei'it, below are Google photos of tlie folloviing pavement sections that will be confirmed during the site visit:

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108
Frot'itage Road from Millei' Way to Southern Avenue; one lane eacli direction, (1,800 feet long) - Poor paveinent surface conditions - severe alligator cracks in most of tlie areas within tl'iis stretcli - depends on the existing pavement sections, mill and ovei'lay inight be vial:ile; but i'io guarai'itee - in sucli case, a fi.ill reinoval and replacement may I:ie required.

Southern Avenue from E Frontage Road to Garfield Avenue, one lane eacli direction, (1,300 feet long) - Fair condition with low pavei'nent srirface distresses - Mill and overlay inay be a reasonable pavement rehabilitation option bcit will be verified with the geotechnical borings.

The intersection of Garfield Avenue and Soutl'iem Avenue - Fair condition viith low pavement suiface distresses - Mill and overlay may be a reasonable pavemei'it rehabititation option but viill be verified.

Based on oi.ii' tindet'standing of the City's request for proposal via email and conversations, the following Geotechnical tasks include:
* Data review, underground utility niap review, and prepare a boring/coring locations exhibit.

Apply for a City encroachment permit (only permit), provide business license and COI.

Mark coring/boring locations at the site, Contad Underground Service Alert (USA)/DigAlert, Follow-up with USA as needed to get "no conflict" confirmation. These locations will be on parking spaces by the curb.
* We assuined the City will issue a pertnit without tt'affic control plans arid no lane dosures. We will perform the coring within parking lane, approximately 6 feet to 8 feet from the curb line. Diaz Youri'nan & Associates will place cones only within the parking lane and area of the coring. If traffic control is required, we will subi'nit an Additional Service Reqciest for City review and ap):iroval.

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/,7109
Perform coring/boring - coring and hand augering bases and subsutface soils. This will be peiforined in tlie parking lane only; not in active lanes or intersections. One sliift (no more tlian 8 hours at the site) is anticipated cluring weekdays (no weekend or i'xighttitne work. We believe that we can perforin 5 to 8 coring/borings locations witliin tl'iis time frame. Backfill witli sand/gravel ai'id patcl"ied with cold patch asplialt or rapid set concrete dying black [No hot patch asphalt will be used to patch the holes]. If hot patches are required, we will sul:imit an Additional Service Reqriest foi' City review and approval. * No falling weiglit deflectometei' (FWD) testing is necessary; No pei'colation testing.

Pertorm tab testing - 4 mOiStLlre TENTS, 4 Passing 200 sieve/Attei'bei'g teStS, and 3 R-ValLle teStS.

Analyses - We will provide the following new pavement sections - RHMA/HMA/ AB, HMA/AB, and PCC/AB sections.

Letter-Type Report - This will only consist of existing pavement sectioi'is, pavement surface conditions (based on quick drive by sui'vey), subsurface conditions. We can provide a noi'i-standard mill/overlay rehabilitation option, similar to the City's recommended sections. The non-standard analyses for mill/overlay tliickness recominei'idation will be based on deficiency of AC and AB required (by comparing the existing pavement section and required pavement section based on design traffic index and R value of the subgrade soils) for the Iiavement to sup):iort tlie design traffic loading ovei' tlie pavement's design life.

Our Team will discuss with the City orir Tean'i's recoinmended pavement section and the comparison with the City's paveinei'it rehabilitation approach. We will provide the cost analysis and discuss with the City the best course of adion that is consistent with tlie City's constrciction budget.

Please note tliat the correct way to determine the pavement rehabilitation strategy is to peiforin non- destructive test, like the falling weight deflectometer (FWD) per Caltrans guiclelines. However, based on the existing pavement section sl'iared by City on 05/10/2023, tlie East Frontage Road lias a pavement section 3" of AC over 3" AB. Witli such shallow asphalt concrete and aggregate base de1:iths, our opinion is that a new pavement section will be required, hence for this roadway segment FWD is not required.

TASK5: 90%FINALPLANS,SPECIFICATIONS,ANDESTIMATES
PIJNS: We understand tl'iat tlie City has a limited construction budget, BKF will prepare the concept plan witli tlie rorigh order of magnitude in construction costs for pavement rehabilitation treatment alternatives within the Project limits for the City to determine the preferred pavement treatment(s) for E Frontage Road/Soutliern Avei'iue from Garfield Avenue to Miller Way. With the concept plan vetted and agreed upon, BKF will work closely with the Team to develop and document the construction plans Project improvements. The Project improvements also include gap closrires of the sidewalk, using decomposed granite as the all-weatlier sciiface, BKF will pi-epare the following plans:

1. 90% Improvement Plans (7 sheets)
a. Title Sheet (1)
b. Typical Section (1)
c. Plan Sheets (3)
d. Construction Details (2)
QiMi'iariry TAKE-OFF Af'lD (.1-)'.)T ESTtMArfE' The teatn understands there is a finite construction budget associated with the funding and viill compare this budget to the Engineers Estii'nate to confirm both are in alignment.lfappropriate, the team will work with the City to identify possible bid alternates to give the City the flexibility to add or deduct scope.

TECHNIC/'il 51)ECIFI(ATIONS: Specifications will be developed using Greenbook 2018, and the City's boilerplate ai'icl format.

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/J'110
TASK6: CONSTRUCTIONSUPPORT
Sl'{ E (.N35E.f"1!/!1 F'l€')SS. SI'T E (il'!SEI'!VArl(:ii'lS BKF Will Visit tl1e Site tO provide darification Of tlle consultai'it's design intent for the contractor, architect or Owner. We liave allocated fees for two (2) visits. t'lEQUE') I FI:'I'llNFt)IU'/i,t11l()l'l. BKF W!11 I-eSpOl1Cl !11 Wr!i!11g iO Wt'itten i'equesis fOla infot'mation assoc:aierl witl'i civil design items.

Slli3Mll-1 AI Rl:VlE1/1: BKF will i'eview and return submittals for those included in the scope of work.

RECORD L>l<AWli'l(.;S. Using Contractor provided red- line drawings, BKF will develop and deliver to tl'ie City Record Drawings.

Ill. COMPENSATION

1. BASESCOPEOFWORK
BKF proposes to provide tlie services on a lui'np sum Liasis. We will invoice for our services oi'i a percent complete basis per task suininarized as follows:

Thank you for tlie opportunity to present this proposal. We look forward to assisting in developing this project.

Please contact me at 949-526-8474 if you have any questions regarding our scope of services.

Respectfuily,
BKF Engineers
Sheila Amparo, PE, QSD
Associate Principal

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111
rAi

PROJECT LIMITS

Page 6 of 7 ends

20112
BKF ENGINEERS PROFESS!ONAI SERVICES RATE SCHEDULE
EFFECTIVE JANUARY 1, 2023

CLASSIFICATION

PROJECT MAN AGEMENT
Principal
SeniorAssociate Pi'ii'icipal
Associate Principal
Senior Project Manageri Senior Technical Manager
Project Manageri Teclinical Manager
Engineering Managerl Sui'veying Manager l Plai'ining Managei-

TECHNICAL ST AFF
Senior Project Engineerl Senior Project Surveyorl Senior Project Planner Project Engineerl Project Surveyori Project Planner
Design Engineerl Staff Surveyorl Staff Planner
BIM Specialist 1, II, Ill
Technician 1, It, Ill, IV
Drafter 1, II, Ill, IV
Engineering AsSistantl Surveying Assistantl Planning Assistant $212.00
$186.00
$162.00
$162.00-$186.00 - $212.00
$154.00 - $164.00-$180.00 - $194.00
$12'l.00 - !5133.00-$143.00 - $159.00
$101.00
HOURLY RA1'E
$288.00
$268.00
$260.00
$253.00
$247.00
$228.00

FIELD SURVEYING
Survey Party Chief
Instrument Person
Scirvey Cliainperson
Utility Locatorl, II, Ill, IV
Apprentice I, II, Ill, IV

CONSTRUCTION ADMINISTRATION
Senior Consultant
Senior Construction Administrator
Resident Engineer
Field Engiiieer I, 11, Ill

FUNDING & GRANT MANAGEMENT
Director of Funding Strategies
Funding Strategies Manager
Funding/Research Analyst 1, 11, Ill, IV

PROJECT ADMINISTRATION
Project Coordinator
Senior Project Assistant
Project Assistai'it
Clerical I Administrative Assistant
!212.00
$182.00
$136.00
$110.00 - $'l56.00-$187.00-$213.00
$83.00 - $112.00 - $124.00-$132.00
$277.00
%24'l.00
$'l79.00
$162.00-$186 oo - $2'l2.00
$198.00
$181.00
$124.00-$144.00-$153.00 - $168.00
$i:is.oo
$117.00
$103.00
$87.00
Expert witness rates are available upon request.

Sul'iject to tlie terins of a services agreeinent:
- Charges for outside seivices, eqtiipment, materials, and facilities not fui'nislied dii'ectly by BKF Engineers will be billed as reimbursable expenses at cost plus 1 0oA. Such charges mayinclude, but sliall not be limited to: printing and reproduction sei'vices; sliippii'ig, delivery, and coui'ier cliarges; subconsultant fees and expenses; agency fees; insurance; transportation on public carriers; meals and lodging: and consuinable i'natei'ials.

Allowable mileage will be charged at tlie prevailing IRS rate per i'iiile.

MOnthl7 inVOiCeS are due Witllin 30 Cla7S fl'Om inVOiCe date. Interest Will be charged at L5oA per IT10l1tl1 011 pant due accounts.

The rates shown are subiectto l)eTiOdtC increases,il1Cklding JanUaiy lstof each year. BKF ENGINEERS!!I 2/ 113

ORGANIZATION CHART

ORGANIZATJON CHART
Tlie orgai'iization chart presented below displays our proposed teatn organization, deptl'i of resources, and coordination between team inembei-s. By assigning seasoned engineers and surveyors, BKF will assure a tliorougli work product, a cross-pollination of design expertise, and effective management of tl'ie project as necessary. ,,O Key Personnel
.illlf
tA Jason Kirchmann, PE, PLS, QSD
QA/QC Engineer

BKF ENGINEERS
-" Cliris Rideout, PE
Principal ii'i Charge

BKF ENGINEERS
-") Sheila Amparo, PE, QSD
Project Manager

BKF ENGINEERS
*a) Bobby Lin, PE
Del:iuty PM

BKF ENGINEERS
Hooman Jalaie, EIT
Sr. Project Engineer

BKF ENGINEERS
Nick Woo, EIT
Project Engineer

BKF ENGINEERS
*rO Nate Parker, PLS
Survey Manager

BKF ENGINEERS
.iof-) S. Niranjanan, PE, GE
Pavei'nent Engineer
DIAZ YOURMAN & ASSOC.

Cily of SOutli Gate i E. Frontage Road
Pavement Rehabilitation !!l

22.114
Attachment C.

Amendment No. 1
to Contract No. 2021-147-CC
AMENDMENT N0. 1 TO CONTRACT N0. 2021-147-CC FOR ADDITIONAL

DESIGN SERVICES FOR THE CITYWIDE RESIDENTIAL RESURFACING PROJECT, PHASE IV, CITY PROJECT N0. 699-ST AND THE WATER MAIN REPLACEMENT PROJECT PHASE II AND uI, CITY PROJECT N0. 702-ST BETWEEN THE CITY OF SOUTH GATE AND BKF ENGINEF,RS, INC.

This Amendment No. l to Contract No. 2021-147-CC ("Amendment No. l") for the preparation of additional design and constniction documents for the Citywide Residential Resurfacing Project, Phase IV, City Project No. 699-ST and the Water Main Replacement Project Phase II and III, City Project No. 702-ST (the "Residential Resurfacing Project"), is made and entered into on April 28, 2022, by and between the City of South Gate ("City"), and BKF Engineers, Inc. ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively referred to as "Parties."

RECITALS
WHEREAS, on November 23, 2021, the City Council approved Contract No. 2021-147- CC with Consultant ("Agreement"), to provide engineering plans, specifications and estimates for the Citywide Residential Resurfacing Project, Phase I, II and III, City Project No. 662-ST and the Citywide Sidewalk Improvement, Phase VIII, City Project No. 683-ST, in an amount not-to-exceed Two Hundred Seventy-Five Thousand One Hundred Fifty-Eight Dollars ($275,158);
WHEREAS, the City has fiinding for the Residential Resurfacing Project Phase IV and the Water Main Replacement project Phase II and III programmed in the 5-Year CIP for Fiscal Year 2022/23;
WHEREAS, the City may accelerate the implementation of the Residential Resurfacing Project Phase IV by authorizing Consultant to prepare design and constniction documents by amending Contract No. 2021-147-CC to incorporate the needed scope of work and fees; WHEREAS, the Water Main Replacement Project Phase II and III proposes water main improvements on four of the streets proposed to be repaved under the Residential Resurfacing Phase IV Project, however, are scheduled to be constnucted after the completion of the Residential Resurfacing Project Phase IV Project, which water system improvements would require excavation on four of the newly paved roadways; WHEREAS, said issue can be mitigated by incorporating the water system improvements proposed on four streets into the Residential Resurfacing Phase IV Project so that the water main improvements can be constnicted in conjunction with the road improvements; and
WHEREAS, the City and Consultant therefore desire to execute Amendment No. l to the Agreement, increasing the compensation payable to the Consultant in an amount not to exceed Four Hundred Fifty-Eight Thousand Two Hundred Eighty-One Dollars ($458,281), to fund preparation of additional design and constniction documents for the Residential l
23 115
Amendment No. l
to Contract No. 2021-147-CC
Resurfacing Project identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement, Amendment No. l to Seven Hundred Thirty-Three Thousand Four Hundred and Thirty-Nine Dollars ($733,439.

NOW, THEREFORE, the parties hereby agree as follows:

1. SCOPE OF WORK.

Consultant shall expand its services to the City as identified in Exhibits "A" and "B" attached hereto and made a part to this Agreement. City reserves the right to augment or reduce the scope of work as the City deems necessary.

2. COMPENSATION. The amount of compensation paid by City to Contractor for the work identified in Exhibit "A" and "B" shall not exceed Four Hundred Fifty-Eight Thousand Two Hundred Eighty-One Dollars ($458,281).

3. EFFECT OF AMENDMENTS. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments, and Exhibits thereto, shall remain in full force. All the recitals to this Amendment No. l are incorporated into the Agreement.
[Remainder of page left blank intentionally.]
2 24 116
Amendment No. l
to Contract No. 2021-147-CC
AMENDMENT N0. 1 TO CONTRACT N0. 2021-147-CC FOR ADDI'nONAL

DESIGN SERVICES FOR THE CITYWIDE RESIDENTIAL RESURFACING PROJECT, PHASE IV, CITY PROJECT NO. 699-ST AND THE WATER MAm REPLACEMF,NT PROJECT PHASE II AND III, CITY PROJECT N0. 702-ST hut Wji:KN IHE CITY OF SOUTH GATE AND BKF ENGINEERS, INC.

This Amendment No. l to Contract No. 2021-147-CC ("Amendment No. l") for the preparation of additional design and conmuction documents for the Citywide Residential Resurfacing Project, Phase IV, City Project No. 699-ST and the Water Main Replacement Project Phase II and III, City Project No. 702-ST (the "Residential Resurfacing Project"), is made and entered into on April 28, 2022, by and between the City of South Gate ("City"), and BKF Engineers, Inc. ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively referred to as "Parties."

RECITALS
WHEREAS, on November 23, 2021, the City Council approved Contract No. 2021-147- CC with Consultant ("Agreement"), to provide engineering plans, specifications and estimates for the Citywide Residential Resurfacing Project, Phase I, II and In, City Project No. 662-ST and the Citywide Sidewalk Improvement, Phase WII, City Project No. 683-ST, in an amount not-to-exceed Two Hundred Seventy-Five Thousand One Hundred Fifly-Eight Dollars ($275,158);
WHEREAS, the City has funding for the Residential Resurfacing Project Phase IV and the Water Main Replacement project Phase II and III programmed in the 5-Year CIP for Fiscal Year 2022/23;
WHEREAS, the City may accelerate the implementation of the Residential Resurfacing Project Phase IV by authorizing Consultant to prepare design and conshauction documents by amending Contract No. 2021-147-CC to incorporate the needed scope of work and fees; WHEREAS, the Water Main Replacement Project Phase II and III proposes water main improvements on four of the streets proposed to be repaved under the Residential Resurfacing Phase IV Project, however, are scheduled to be constructed after the completion of the Residential Resurfacing Project Phase IV Project, which water system improvements would require excavation on four of the newly paved roadways; WHEREAS, said issue can be mitigated by incorporating the water system improvements proposed on four streets into the Residential Resurfacing Phase IV Project so that the water main improvements can be constnicted in conjunction with the road improvements; and
WHEREAS, the City and Consultant therefore desire to execute Amendment No. l to the Agreement, increasing the compensation payable to the Consultant in an amount not to exceed Four Hundred Fifty-F,ight Thousand Two Hundred Eighty-One Dollars ($458,281), to fiind preparation of additional design and consttuction documents for the Residential 1 117
Amendment No. l
to Contract No. 2021-147-CC
Resurfacing Project identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement, Amendment No. 1 to Seven Hundred Thirty-Three Thousand Four Hundred and Thirty-Nine Dollars ($733,439.

NOW, orubto'.voo, the parties hereby agree as follows:

1. SCOPE OF WORK.

2. COMPENSATION. The amount of compensation paid by City to Contractor for Uhe work identified in Exhibit "A" and "B" shall not exceed Four Hundred Fifty-Eight Thousand Two Hundred Eighty-One Dollars ($458,281).

3. EFFECT OF AMEND:MENTS. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments, and Exhibits thereto, shall remain in full force. All the recitals to this Amendment No. l are incorporated into the Agreement.
[Remainder of page left blank intentionally.]
2 s 118
Amendment No. I
to Contract No. 2021-147-CC
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. l to be executed and attested by their respective officers hereunto duly authorized.

CITY OF SOUTH GATE:

Al Rios, Mayor
ATTEST:

BY:

Yodit City Clerk
()
APPROVED AS TO FORM:

I ,
B7:

F. Salinas, City Attorney
BKF ENGINEERS. mC.

Dated: 7,/2'e/ 2,0
27\ 119
BKF Proposal
July 18, 2022
Mr. Ken Tang, PE
Senior Civil Engineer
City of South Gate
8650 California Avenue
South Gate, CA 90280
Subject: SOUTH GATE CITYWIDE RESIDENTIAL RESURFACING PROJECT ADDITIONAL SERVICE REQUEST NO 1: PHASES 1, II, AND Ill SUPPLEMENT AL SURVEY

REQUEST AND PHASE IV SCOPE OF SERVICES AND FEES
Dear Mr. Tang:

This letter constitutes BKF Engineer's (BKF) request for additional budget for supplemental survey.

The supplemental survey for Phases /, //, and /// was reduced to six days for the two-person Survey Crew. With 64 intersections (174 curb ramps) for Phases 1, 11, and Ill, the total number of days required to complete the supplemental survey is an additional 10 days. We are requesting an additional 10 days for the two-person Survey Crew to be added to our current budget for Phases I, II, and Ill. Please note that on an average, our survey crew completes four intersections per day.

A separate line item for this budget request is included as the last line item in the Fee Proposal.

This Additional Service Request is also in response to the City's request for BKF to provide engineering consulting services for the Citywide Residential Resurfacing Project for Phase IV for the street segments listed and highlighted in orange shown in Attachment A.

SEGMENT STREET FROM TO
I Santa Ana Avenue Seville Avenue Madison Avenue
2 Liberty Boulevard Long Beach Boulevard California Avenue 3 Madison Avenue Tweedy Boulevard Southern Avenue
4 Deeble Street Tweedy Boulevard Southern Avenue
5 Victoria Avenue Tweedy Boulevard Southern Avenue
6 Missouri Avenue State Street California Avenue
7 Mariposa Lane City Limit Sequoia Drive
8 Elizabeth Avenue City Limit Tweedy Boulevard
9 Virginia Avenue City Limit Tweedy Boulevard
10 Adella Avenue Southern Avenue Legacy Lane
CltyofSouth Gafel Citywlde Residential Resurfaclng Project Phase IV Additional Service Request No. i
11Page
120
Based on our conversation and your email request for the added engineering services for pavement rehabilitation along the streets within Phase IV. We have identified the scope of work required for Phase IV as listed below:

SCOPE OF WORK
TASKI: PROJECTMANAGEMENT
This task covers the day-to-day project management for Phase IV including, monthly invoicing, preparing progress reports, and updating the project schedule. This task also includes preparing for Project Development Team (PDT) meetings, the agenda, meeting minutes, and attending coordination meetings with the City and design team.

TASK2. AGENCYANDUTILITYCORDINATION
DATA RESEARCH: BKF will review City record maps and utility company records for all previous work performed to date in the Project vicinity that impacts the design of the improvements including:

Existing improvement plans / engineering reports of record Applicable design standards, codes, and plan processing procedures UTILITY COORDINATION AND MAPPING: BKF will identify existing utilities within the project limits.

BKF will request utility maps and send out utility verification and information requests to utility purveyors present. Based on an agreement with the City for Phases /, //, and ///, BKF will capture the utility features within the surface of the pavement only and map in AutoCAD to develop the utility base mapping. Since the water mainline replacement will be included in the Phase IV scope of services, we will map the underground utilities to identify the potential utility conflicts with the relocated water main. We will engage with the utility companies that will be required to adjust their facilities to grade.

Potholing services is excluded from this scope of services.

TASK3: PRELIMINARYENGINEERING
BASE MAPPING: BKF will research, compile and review existing survey control and mapping data from City and County sources. BKF field crews will establish control and gather field data required for the preparation of a topographic survey of the project site. The survey will be completed using conventional ground survey techniques. Vertical control will be established from recorded City and or County bench marks.

BKF will provide aerial topography with limits and panels. Mapped survey data will then be compiled by BKF staff to create a project site topography map at a scale of 1" = 20' with 1-foot contours, and provide:

CltyofSouth Gatel Cltywide Residential Resurfacing Project Phose IV Additional Service Request No. I
21Page
2'F121
Centerline: We will provide a construction centerline by splitting the roadway width from curb to curb.

Right-of-way lines within the Project limits will be mapped using the City's GIS AutoCAD file of the existing right-of-way. /7 right-of-way acquisition is required and if requested by the City, BKF will prepare and submit an Additional Service Request to the City for review and approval, which may include ordering Preliminary Tit(e Reports, and preparing plat maps and legal descriptions.

GEOTECHNICAL. INVESTIGATION AND REPORT: GMU will provide the geotechnical services required for Phase IV, which include the following:

Perform a document review of existinq as-built drawings and paq;geotechnical/pavement reports provided to us. The information gathered from this review will be considered in the analysis and development of pavement repair recommendations (i.e., existing pavement section thicknesses, date of last pavement improvement work, etc.).

Perform a limited pavement surface condition assessment to identify the type, extent, and severity levels of the pavement distresses in general accordance with ASTM D 6433. The general condition of the various pavement areas will be documented and summarized, and photos of the pavement surface condition will be taken.

Pavement coring locations will be marked in coordination with the City and Dig Alert (Underground Service Alert) will be notified to assess potential conflict with known underground utilities prior to performing pavement corings.

SUBSURFACE EXPLORATION: GMU will utilize the previously obtained encroachment permit from the City of South Gate for the proposed field exploration. We have assumed permits from other agencies are not required, including Caltrans.

Six-inch diameter pavement corings will be performed to a maximum depth of four (4) feet below the top of the existing asphalt surface using an electric-powered core drill. Sampling and digging below the AC section will be performed using hand tools. The thickness of the existing asphalt concrete (AC) and aggregate base (AB), where encountered, will be recorded. Other information such as aggregate base type and presence of petromat fabric will be recorded as well. In addition, a bulk sample of the subgrade soil will be collected.

Upon completion of the sampling, the core hole will be back-filled with soil cuttings or other suitable backfill materials and capped with asphalt concrete cold patch. We will perform a total of 22-24 pavement corings (3 days).
- Traffic control will consist of 3-5 cones around work zone. We have assumed that traffic control plans will not be required and costs to have traffic control plans prepared or CltyofSouth Gatel Cltywlde Residential Resurfacing Project 3 l P a g e Phase IV Additional Service Request No. l
J30122
stamped is not considered in our fee.

LABORATORY TESTING : Laboratory testing will be conducted in our AASHTO and Caltrans certified laboratory on the samples collected from the field investigation program. Laboratory tests will include:

R-value;
Sieve No. 200 wash for soil classification;
Atterberg Limits for soil classification;
Maximum density and optimum moisture content; and
In-place moisture.

The quantity of testing has been estimated based on our experience with similar past pro3ects.

PAVEMENT ENGINEER!NG ANALYSIS: Pavement engineering analysis will be performed in accordance with the Caltrans Highway Design Manual. Caltrans AC design methodology considers the relationship between the traffic index (Tl), subgrade soil strength (through R-value testing), and the gravel factors of the various pavement layers, allowing us to recommend a pavement structura! section for the expanded area, and to provide pavement rehabilitation recommendations. We will utilize the Tl approved by the City from Phases I, II, and Ill, and apply to Phase IV.

PAVEMENT EVALUATION AND REHABILITATION RECOMMENDATIONS: Work and findings from the geotechnical investigations for Phase IV wi(l be incorporated into the Phaselthrough /// Geotechnical Report currently being prepared, which will include the following information:

Summary of relevant information gathered from the document review; a Project location map;
Subsurface exploration location map;
Pavement coring information (asphalt concrete thickness aggregate base thickness, subgrade soil type, etc.);
Select photographs of the pavement surface condition; Laboratoiy testing results;
Conclusions; and
Pavement rehabilitation repair recommendations.

If the City elects to have the Geotechnical Report for Phase IV as a stand-alone report, the BKF Team will prepare an ASR to the Cityr for review and approval.

CityofSoulh Gavel Citywlde Residential Resurfacing Project Phase IV Additional Service Request No. I
41Page
123
WATER MAINLINE REPLACEMENT: Per the City's request, we will design the water mainline and prepare the plan and profile sheets at 40-foot scale along:

Kansas Avenue from Alameda Street to Long Beach Boulevard Missouri Avenue from Alameda Street to Long Beach Boulevard Indiana Avenue from Alameda Street to Long Beach Boulevard Nebraska Avenue from Alameda Street to Long Beach Boulevard The water mainline will be replaced with ductile iron pipe per the City of South Gate design standards. Improvements will include the replacements ofwater laterals, fire hydrants, water meters and isolation valves. -- - - - -
Supplernental Survey: The supplemental survey for the water improvements plans will include 100- foot intervals from back of walk to back of walk, and will capture the centerline, grade breaks within the cross section of the roadbed, edge of gutter, flowline and top of curb. The additional topographic survey in linear feet is approximately 13,700 feet for the four street segment listed above.

TASK 4: 65%, 95% and 100o/o FINAL PLANS, SPECIFICATIONS, AND ESTIMATES PLANS: We understand that the City has a limited construction budget, BKF will prepare the concept plan with the rough order of magnitude in construction costs for the pavement rehabilitation of street segments within the Project limits for the City to determine the limits of improvements for Phase IV. With the concept plan vetted and agreed upon, BKF will work closely with the Team to develop and document the construction plans Project improvements. BKF will prepare the following plans:

Title Sheet
General Notes, Legend, and Abbreviations
Typical Sections
Street Improvement Plan (includes existing above ground utilities and ROW/Parcel boundaries from City-provided GIS)
Signing and Striping Plans
Water Improvement Plans (40-Scale Plan and Profile)
QUANTITY TAKE-OFF AND COST ESTIMATE: The team understands there is a finite construction budget associated with the funding and will compare this budget to the Engineers Estimate to confirm both are in alignment. If appropriate, the team will work with the City to identify possible CltyofSouth Gatel Cltywide Residential Resufaclng Project Phase IV Additional Service Request No. l
51Page

32.124
bid alternates to give the City the flexibility to add or deduct scope.

T'ECHNICAL SPECIFICATIONS: Specifications will be developed using Greenbook 2018, and the City's boilerplate and format.

TASK5: CONSTRUCTIONSUPPORT
51-I-E OBSERVATIONS: SITE OBSERVATIONS: BKF will visit the site to provide clarification of the consultant's design intent for the contractor, architect or owner. We have allocated fees for two (2) visits.

REQUEST FOR INFORMATION: BKF will respond in writing to written requests for information associated with civil design items.

SUBMITTAL REVIEW: BKF will review and return submittals for those included in the scope of work.

RECORD DRAWINGS: Using Contractor provided red- line drawings, BKF will develop and deliver to the City Record Drawings.

CityofSouth Gatel Citywlde Residential Resufacing Project Phase IV Additional Service Request No. l
61Page
33125
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127
Attachment D
Contract No. 2021-147-CC

AGREEMENT FOR PROFESSIONAL SERVICES FOR DESIGN SERVICES BETWEEN THE CITY OF SOUTH GATE AND BKF ENGINEERS, INC.

This Agreement for Professional Services for Design Services ("Agreement") is made and entered into on November 23, 2021, by and between the City of South Gate, a municipal corporation ("City"), and BKF ENGINEERS, INC., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to design services for the Citywide Residential Resurfacing Project, Phase I, II and III, City Project No. 662-ST and the Citywide Sidewalk Improvement, Phase VIII, City Project No. 659-ST; and WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in tlie Scope of Services attached hereto as Exhibit "A" of tliis Agreement.

NOW, THEREFORE, the Parties hereby agree as follows:

1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perforin the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.

2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Two Hundred Seventy-Five Thousand One Hundred Fifty- Eight Dollars as described in Consultant's proposal attached hereto as Exliibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by Director of Public Works or his/her designee.

2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billablc, Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.

2.2 Consultant shall be paid in accordance with tlie schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.

2.3 No payment made hereunder by City to Consultant, other than the final payment, sliall be construed as an acceptance by City of any work or materials, nor as evidence of 5il6863.1-L235.0

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satisfactory perfon'nance by Consultant of its obligations under tliis Agreement.

3. TERM OF AGREEMENT. This Agreement is effective as of November 23, 2021, and will remain in effect for a period of two (2) years from said date or until project completion, unless otlierwise expressly extended and agreed to by botli Parties in writing, or terminated by eitlier Party as provided herein.

4. CITY AGENT. The Assistant City Manager/Director of Public Works ("Director"), or his/l'icr designee, for tlie purposes of this Agreement, is the agent for City. Whenever approval or autliorization is required, Consultant rinderstands that the Director, or his/lier designee, has the autliority to provide that approval or authorization.

5. CONFLICT OF INTEREST. Consultant represents tliat it presently has no interest and sliall not acquire any interest, direct or indirect, in any real property located in the City whicli may be affected by the services to be performed by Consultant under this Agreement. Consultant further represents that in perforinance of this Agreement, no person having any sttch interest shall be employed by it. Witliin ten (10) days, Consultant agrees tliat it will irn+nediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.

5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the teim of this Agreement and/or as a result of beiiig awarded this contract, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.

6. GENERAL TERMS AND CONDITIONS.

6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such tenriination and specifying the effective date tliereof. In that event, all finislied or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terininated by City as provided herein, Consultant will be paid the total amount of its costs as of the tennination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.

6.2 Termination for Cause.

6.2.1 City may, by written notice to Consultant, terininate the whole or any part of this Agreement in any of the following circumstances:
a. If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof; or b. If Consultant fails to perfortn the services called for by this Agreement or so fails to make progress as to endanger perfori"iiance of this Agrccment in accordance with its terms, and in either of thcse circumstances docs not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying 51i6863.1-L235.0

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,.!i?129
sucli failure.

6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it t'nay deem appropriate, services similar to those terminated.

6.2.3 If tltis Agreement is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, pliotographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such tennination, Consultant shall be paid an amount equal to the value of tlie work performed. In asceitaining the value of the work performed up to the date of texmination, consideration sliall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.

6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2. l above, it is detemiined, for any reason, that Consultant was not in default, or that tlie default was excusable, then the rights and obligations of tlie Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6. 1. above.

6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.

6.4 Non-Discrimmation.

6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of to race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age. Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perfortn services under this Agreement, are frce from such discrimination. Such employment practices include, btit are liinited to:
hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, ten'nination, rates of pay or other forins of compensation, and selection for training, including apprenticeship

6.4.2 The provisions of Subsection 6.4.2 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and 5116863.)-L2]5.0

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records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relatirxg to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.

6.5 Insurance. Consultant shall submit to City, certificates indicating compliance witli tl'ie following minimum insurance requirements no less than one (l) day prior to beginning of performance under tliis Agreement:

6.5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.

6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for propeity damages or a combined single limit of $1,000,000, with an aggregate of- $2,000,000. Each such policy of insurance shall:
a, Be issued by a financially responsible insurance company or companies admitted and autliorized to do business in the State of California or wliich is approved in writing by City.
b. Name and list as additional insured the City, its officers and employees. c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
e. Cover the operations of Consultant pursuant to tlie terms of this Agreement.

6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/fron'i any and all claims or actions of any kind asseited against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent perforinance under this Agreement, excepting only such claims or actions wliich may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the dircction of, or under the control of Consultant.

6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City goverriments, witliout regard to conflict of law principles.
5116863. i-L235.0

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6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.

6.8.1 Consultant shall be an independent contractor and sliall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees sliall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set fortli, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood tliat Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by tliis Agreement.

6.8.2 Indemnification of CalPERS Detennination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indeinnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be thc responsibility of City.

6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business witliin the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.

6.9 Consultant's Personnel.

6.9.1 All services required under the Agreement will be perforined by Consultant, or under Consultant's direct supervision, and all personnel shall possess tlie qualifications, pennits and licenses required by State and local law to perforin such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.

6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.

6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.
5116863.1-L235.0

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6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection witli the work performed arising from tliis Agreement.

6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.

6.11 Legal Construction.

6.11.I This Agreement is made and entered into in tlie State of California and shall in all respects be interpreted, enforced, and govemed under the laws of the State of California without regard to conflict of law principles.

6.11.2 This Agreement shall be construed without regard to the identity of the persons wlio drafted its various provisions. Eacli and every provision of tliis Agreement shall be constnied as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be constnied against the drafting paity shall not be applicable to this Agreement.

6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.

6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and tlie singular shall refer to and include the plural.

6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.

6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment n'iade under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of tlie receipt of tliat check. However, approval or payment by City sliall not constitute, nor be deemed, a release of the rcsponsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of tlic inforxnation provided and/or work perforined; nor shall such approval or payment bc decmed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub-consultants and agents.

6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a 5116863. I-L235.0

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41 133
reasonably, timely manner, such correction sliall be made by City, and the cost thereof sl'iall be charged to Consultant.

6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City.

Consultant will control the physical location of such files during the term of this Agreement and sliall be entitled to retain copies of such files upon termination of this Agreement.

6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of tlie provisioris of this Agreement by the otlier party, irrespective of tlie lengtli of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Paity in tlie future. No waiver by a Party of a default or breacli of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breacli sliall affect any other default or breacli, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and altemative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy,

6.17 Mitigation of Damages. In all such situations arising out of this Agreement, tlie Paitics shall attempt to avoid and minimize the damages resulting from the conduct of the other Party,

6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with tlie negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attomeys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.

6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreemcnt between City and Consultant, and neither party has made any representations to the other except as expressly contained herein, Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreeincnt.

Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.

6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United Statcs mail, postage prepaid, and addressed as follows:
5il6863.1- L235.0

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134
TO CITY:

City of South Gate
Arturo Cervantes, P.E.

ASSiStant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: acervantes(2Zsozate.org
TEL: (323) 563-9512
TO CONSULT ANT:

Chris Rideout, PE
Vice President
BKF Engineers
4675 MacArthur Court, Suite 400
Newport Beach CA 92660
Email: crideout(2ol*f.com
(949) 526-8462
WITH COURTESY COPY TO:

City Clerk's Office
Carmen Avalos, City Clerk
8650 California Avenue
South Gate, CA 90280
Email: cavalos(2i}sogate.org
TEL: (323) 563-9510

6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.

6.23 Consultation with Attorney. Consultant watrants and represents tliat it has consulted with an attomey or knowingly and voluntarily decided to forgo such a consultation.

6.24 Interpretation Against Drafting Party. City and Consultant agree that tliey have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clarise at issue.

7. EFFECTIVE DATE. The effective date of this Agreement is November 23, 2021, and wiH remain in effect through and until project completion, unless otlierwise tertninated in accordance with the tennis of this Agreement.
[Remainder of page left blank intcntionally.]
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4g135
IN WITNESS WHEREOF, the Parties hereto liave caused this Agreement to be executed and attested by tlieir respective officers tliereunto duly authorized.

CITY OF SOUTH GATE:

B)/:

AI Rios'; Mayor
Dated; /';l"/f - ;Lee/
ATTEST:

Caimen Avalos, City Cl
(SEAL)
APPROVED AS TO FORM:
t
Salinas, City Attorney
BKF ENGINKERS:

BY:

Dated:
/2,./ V;u,t-z-)
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136
c Z' -o 2
IJ . Il -
-ai -a 2 3
137

CITY OF SOUTH GATE

TABLE OF CONTENTS

COVER LETTER

QUALIFICATION AND EXPERIENCE
Firm Profile
Organization Chart & Availability Chart
Similar Project Experience with References
Quality Assurance / Qciality Control Prnrprlurps

SCOPE OF WORK
Project Understanding & Approach
Scope of Work
Preliminary Project Schedrile
7 9
10 138

COVER LETTER
September 22, 2021
City Clerk's Office
Kenneth Tang, PE, Senior Civil Engineer
City of South Gate
8650 California Avenue
South Gate, CA 90280
SUBJECT: Citywide Residential Resurfacing Project, Phase I and II, City Project No. 662-ST Dear Kenneth,
BKF Engineers (BKF) welcomes the opportunity to submit our proposal for the Citywide Residential Resurfacing Project, Phase I and II for the City of South Gate. We understand the City is seeking a professional consultant to provide design services including preliminary engineering, surveying, engineering design, PS&E and assistance during the construction bidding phase. BKF Engineers has several pavement projects, of which most have been constructed or under construction. BKF is ranked in the ENR Top Design Firms in 2020, and for over100+ years we have earned a reputation for balancing City goals and community needs. We understand that construction budget is finite, and we have collaborated and coordinated with cities, like Santa Fe Springs, Buena Park, and Brea to ensure the City's goals and construction budgets are met for the pavement rehabilitation and street improvement projects.

SIMILAR PROJECT EXPERIENCE. Recent similar BKF projects include, City of Long Beach Willow Street Pavement Project, City of Santa Fe Springs North Residential Street Pavement Rehabilitation and Lakeland Avenue Pavement Rehabilitation, City of Brea Country Hills Subdivision Pavement Rehabilitation and Water Improvement, City of Buena Park Altura Pavement Rehabilitation, and Rosecrans Pavement Rehabilitation, City of Downey Lakewood/Florence Intersection Improvement, and City of Pico Rivera Regional Bikeway Project. Our proposal under Qualifications and Experience provide a thorough project description for the aforementioned projects with our references. We encourage the City of South Gate to review our firm's experience and contact our references as confirmation of our commitment and excellent customer service.

PROJECT MANAGER. To show our commitment to the City, we have dedicated Ms. Sheila Amparo, PE, QSD/P as the project manager for the duration of our contract. She brings more than 20 years of experience in roadway widenings, pavement rehabilitations, utility relocations and intersection improvements. Sheila is currently managing similar type projects, as mentioned above, that are either in final design, in construction or have successfully completed construction within this year.

As Principal/Vice President of BKF I am an authorized principal who can make legally binding commitments on behalf of the company. I am available to expand on any portion of our proposal and answer any further questions you may have. Please feel free to contact me for all correspondence during the selection process at (949) 526-8462 or via email at [email protected].

We look forward to working with the City of South Gate.

Sincerely,
Principal/Vice President
Sheila Amparo, PE, QSD/P
Senior Project Manager
City of South Gate l Citywide Residential ResurFaclng, Phase I & II, City Project No. 662-ST BKP ENGINEERS
139

QUALIFICATIONS AND EXPERIENCE
BKF En ineersg
Delivering Inspired Infrastructure for
over 100 years
Since 1915, BKF Engineers has built a reputation on
the ability to plan, design, survey, and successfully implement complex projects. We draw cipon and utilize our experience guiding projects from the inception
and feasibility stages througl"i construction to develop designs that identify physical constraints, potentia risks, and value engineering alternatives; resulting in projects that exceed expectations.

Through our network of 15 offices in California, BKF provides civil engineering, land surveying, and
land planning services for government agencies,
institutions, developers, architects, contractors, school districts, and corporations.

BKF's decades of engineering, surveying, and planning have produced some of the most recognized projects
in California. By combining our years of experience in diverse markets with new, innovative appi-oaches to pi-oblem solving, we have grown to more than 450
experienced staff.

SERVICES
a Water Resources
Civil Engineering
a Surveying
a Planning
a Sustainability
Transportation
Construction Management
Utility Locating

SIMILAR PROJECT EXPERIENCE
a Altura Pavement Rehabilitation Project, Buena Park, CA s Country Hills Pavement Rehab & Water Connection, Brea, CA * Willow Street Pavement Project, Long Beach, CA
a Bartley Avenue Street Improvements, Santa Fe Springs, CA a North Residential Street Pavement Improvement, Santa Fe Springs, CA * Rosecrans Pavement Rehabilitation Project, Buena Park, CA s Lakeland Road Pavement Rehabilitation Project, Santa Fe Springs, CA s Foster Road Side Panel Project, Norwalk, CA
City of South Gate i Cltywide Residential ResurFacing,
Phase I & II, City Project No. 662-ST 1 BKF ENGINEERS !I 4-8140

QUALIFICATIONS AND EXPERIENCE

ORGANIZATION CHART
The organization chart presented below displays our proposed team organization, depth of resources, and coordination between team members. By assigning seasoned engineers and surveyors, BKF will assure a thorough work product, a cross-pollination of design expertise, and effective management of the project as necessary.
,.,-O Key Personnel
,.,O Saeed Kerayehchian, PE
QA/QC Engineer

BKF ENGINEERS
,,0 Chris Rideout, PE
Principal in Charge

BKF ENGINEERS
,.0 Sheila Amparo, PE, QSD/P
Project Manager

BKF ENGINEERS
CIVILEtllGlNll?llN)$lJP'OQT !U!!!V!Y PAVEMENT
Hooman Jalaie, EIT
Sr. Project Engineer

BKF ENGINEERS
Tony Ye, EIT
Project Engineer

BKF ENGINEERS
,,0 Davis Thresh, PLS
Survey Manager

BKF ENGINEERS
,() Roger Schlierkamp, MSc, PE
Pavement Engineer
GMU
TEAM ALLOCATION + AVAILABILITY
Pi-HCENTAGE OF

KEY STAFF ASSIGNED CURRENT WORKLOAD

COMMITMENT TO

SOUTH GATE
Chris Rideout, PE
Principal in Charge
Sheila Amparo, PE, QSD/P
Project Manager
Saeed Kerayehchian, PE, PTOE
QA/QC Engineer
Davis Thresh, PLS
Survey Manager
Roger Schlierkamp, PE
Sr. Pavement Engineer
City of South Gate l Citywide Residential Resurfacing,
Phase I & II, City Project No. 662-ST
Jamboree/Main Intersection Improv.

GSA #4 Real Property Services
Pico Rivera Bikeway Project
Jamboree/Main Intersection Improv.

GSA #4 Real Property Services
Pico Rivera Bikeway Project
Lakewood/Florence Intersedion Improv.

Herndon Avenue Widening
Monte Rio Bridge Replacement
Mount Vernon Viaduct PM/CM
McKinley Grade Separation
SDSU Aztec Stadium
Mission Viejo 2021 Residential Streets Slurry
Seal, Construction Observation/Testing
City of Irvine Pavement Evaluations
Harbor Blvd, Frontera st., & Nohl Ranch Rd
35 %
55 %
20 %
30 %
40 %
2 BKF ENGINEERS
fl 141

QUALIFICATIONS AND EXPERIENCE

RELEVANT PROJECT EXPERIENCE & REFERENCES
Noe Negrete, PE
Director of Public Works
1'l710 E. Telegraph Road
Santa Fe Springs
CA 90670
Ph. (562) 455-5680
noenegrete@
santafesprings.org
LAKELAND ROAD PAVEMENT REHABILITATION PROJECT, Santa Fe Springs, CA BKF Engineers is working with the City of Santa Fe
Springs to provide design services for the street
improvementsalong Lakeland Road.Theintersection
of Lakeland and Shoemaker is controlled by a traffic signal. The existing traffic loops for the westbound
direction will be impacted and will need to be re-
established by the Projed. The middle portion of
this block, near the ISA Business Center, shows pavement distress with patching of potholes being common in this area. There are stretches along Lakeland therearenosidewalks,forexample, near13000Lakelanda70footdecomposed granite meandering walk could be replaced with new sidewalk to get it up to City standards. Some of the existing sidewalk panels are raised and will be incorporated into the improvement plans. Existing ramps at Shoemaker, Laurel, and Carmenita are non-compliant and will be upgraded by the Project. With the Lakeland Road Pavement Rehabilitation Projed being the third pavement project with the City, BKF has established a streamline process with the City to meet the tight design schedule and stay within the limited design budget.

We worked pro-actively with the City from the onset. BKF's first order of work was to conduct a site visit with the City to mutually agree which portions of pavement, curb and gutter, sidewalk, curb ramps, cross gutters, and driveways that needed to be removed and replaced. These limits were marked on the curb and surveyed by BKF's survey team. Improvement plans, specifications, and construction cost estimates were developed and submitted for approval.

BKF applied best practices from the Bartley Avenue Rehabilitation Project and the North Residential Street Improvements Project to Lakeland Road Pavement Rehabilitation Project. Such instances included consideration of using the method of full depth reclamation to expedite the construction schedule. This project was completed as part of BKF's On-Call contract with the City.

REFERENCE
ROSECRANS AYE. & ALTURA BLVD. PAVEMENT REHABILITATION PROJECT, Buena Park, CA As part of the City of Buena Park's pavement
rehabilitation program, the City identified segments of Rosecrans Avenue & Altura Boulevard as
part of the 2020 construction cycle. The Project
improvements included pavement rehabilitation,
curb, gutter, cross gutter and sidewalk replacement
and the installation of ADA compliant curb ramps.

With the flat grades and pavement deterioration,
localized areas of ponding are prevalent, which
causes nuisances, and pavement damage. Unlike
many pavement rehabilitation projects, Rosecrans
had minimal flatwork replacement needs. In this
area, Rosecrans had a longitudinal slope sufficient
to not allow for ponding which in turn would lead to isolated flatwork/pavement failures. The landscape area are at the back of the sidewalk with large trees and tree roots damaging segments of sidewalk. The Project included localized sidewalk repair and tree root barriers.

City of South Gate I Citywlde Residential ResurFaclng, Phase I & II, City Project No. 662-ST 3

REFERENCE
Teddy Luong, PE
Assistant Engineer
6650 Beach Blvd.

Buena Park CA 90622
Ph. (714) 562-3689
[email protected]
BKF ENGINEERS !I
142

QUALIFICATIONS AND EXPERIENCE
Noe Negrete, PE
Public Works Director
11710 E. Telegraph Road
Santa Fe Springs
CA 90670
Ph. (562) 455-5680
noenegrete@
santafesprings.org
NORTH RESIDENTIAL STREET PAVEMENT IMPROVEMENT, Santa Fe Springs, CA The construction of BKF's pavement rehabilitation
project along Terradell Street, Whiteland Street,
Roma Street and Nova Street in the City of Santa
Fe Springs are part of the on-going Pavement
Management Program the City uses to prioritize
and fund roadway maintenance. In order to meet
the tight design schedule and stay within the limited design budget, BKF worked pro-actively with the City From the onset. BKF's first order of work was to conduct a site visit with the City to mutually agree which portions of pavement, curb and gutter sidewalk, curb ramps, cross gutters, and driveways would need to be removed and replaced. These limits were marked on tlie curb and surveyed by BKF's survey team. Improvement plans, specifications, and construction cost estimates were developed and submitted for approval. In addition, BKF applied best practices from the Bartley Avenue Rehabilitation Project to the North Residential Street Improvements Project.

Such instances included consideration to using the method of full depth reclamation to expedite the construction schedule.

REFERENCE
PICO RIVERA REGIONAL BIKEWAY, Pico Rivera, CA
BKF Engineers is leading the civil design for the Pico Rivera Bikeway Project, a 1.5-mile bicycle facility that will add a connedion over the San Gabriel River. Tl'ie project includes a Class I bike path along Mines Ave. from the Rio Hondo Channel to the San Gabriel
River; a new bridge structure located north of Mines Ave. spanning the San Gabriel River and Class I and
II bike lanes along Dunlap Crossing Rd. from the San Gabriel River to Norwalk Blvd. The alignment will connect an existing publicly accessible bike path to the San Gabriel River Mid Rail. Additionally, there is a completestreetsimprovementalong MinesAvenuefromtheRioHondoChannel to the San Gabriel River. The improvements on Mines Ave. include but are not limited to: pavement reconstruction; installation of bioswales; reconfiguration of parking lanes; upgrading street lights; traffic signal modifications at Rosemead Blvd and Mines Ave; and landscaping.

REFERENCE
Kenner Guerrero
Assistant Engineer
6615 Passons Blvd.

Pico Rivera CA 90660
Ph. (562) 801-4351
[email protected]
COUNTRY HILLS PAVEMENT REHABILITATION & WATER CONNECTION, Brea, CA BKF Engineers is the consultant for the City of Brea
selected for the preparation of plans, specifications, and estimate (PS&E) for the pavement rehabilitation
and water main improvements at Country
Hills Subdivision. The Country Hills Subdivision
experienced multiple water breakage and pavement
failures due to the 60-year old water mains that
were corroded. The BKF Team tested the soil for
corrosivity to ensure the proper pipe materials were used for the replaced water main lines. Additionally, the Project rehabilitated the pavement, upgraded curb ramps to be ADA-compliant, and replaced sidewalk. BKF provided general civil and surveying services, including utility coordination.

City of South Gate I Cltywide Residential Resurfacing,
Phase I & II, City Project No. 662-ST 4

REFERENCE
Raymond Contreras, PE
Associate Engineer
1 Civic Center Circle
Brea CA 92821
Ph. (714) 671-4411
[email protected]

BKF ENGINEERS
143

QUALIFICATIONS AND EXPERIENCE
WILLOW STREET PAVEMENT PROJECT, Long Beach, CA
As part of oui- On-Call contract, BKF Engineers
prepared and submitted the construction
documents to the City if Long Beach for the
pavement rehabilitation of Willow Street between
San Vincente Street and Studebaker Road. Scope
of Services include providing design services such
as project management, research and field reviews,
utility base mapping, plan preparations, and cost
estimates. BKF is also providing bid and construction support services.

FOSTER ROAD SIDE PANEL PROJECT, Norwalk, CA
The Foster Road Side Panel project replaces a
60-year old damaged asphalt side panels used
by students, bicyclists and residents. The City of
Norwalk proposed a plan to make impi-ovements to
minimize future accidents. This ATP funded project
is being designed with a new meandering pathway
incorporated into existing side panels between
Foster Road and the frontage road to minimize
accidents involving motor vehicles and pedestrians/bicyclists. Early on, in the conceptual phase, BKF evaluated the existing curb-to-curb dimensions, and presented to the City an opportunity to employ a "Road Diet.:' By reducing unnecessary travel lanes, a new Class II bike lane and a two-way left turn lane are being introdciced along tl"ie Foster Road conidor between Pioneer Avenue and Studebaker Road, while not impacting the existing on-street parking. BKF is leading tl'ie design team in incorporating new drainage facilities, pedestrian safety lighting, and drought tolerant landscaping. Once improvements are completed, Foster Road will provide a safer and more convenient pathway for students, bicyclists and residents.

REFERENCE
Thana Sathees, PE, QSD
Civil Engineer
411 W. Ocean Boulevard
Long Beach CA 90802
Ph. (562) 570-7513
thana.sathees@
longbeach.gov

REFERENCE
Bill Zimmerman, PE
Former Acting
City Engineer
12700 Norwalk Blvd.,
Norwalk CA 90650
Ph. (714) 412-1597
[email protected]
GMU PROJECT +

REFERENCE
Noe Negrete, PE
Public Works Director
11710 E. Telegraph Road
Santa Fe Springs
CA 90670
Ph. (562) 455-5680
noenegrete@
santafesprings.org
"SOUTH RESIDENTIAL 1" PAVEMENT REHABILITATION PROJECT, Santa Fe Springs, CA GMU performed a pavement evaluation and
developed pavement repair recommendations for
various asphalt concrete (AC) roadway segments
located within City of Santa Fe Springs, specifically,
Gridley Road (Darcy Street to Longworth Avenue),
Dunning Street (Longworth Avenue to cul-de-sac),
Darcy Street (Ori- ai"id Day Road to cul-de-sac),
and Harvest Avenue (Darcy Street to Longworth
Avenue). Scope of services included performing a pavement scirface condition assessment, field exploration (AC corings), laboratory testing, pavement thickness analysis, and development of pavement repair recommendations. The existing roadway segments are generally in poor condition. Multiple pavei'nent repair recommendations were provided, induding conventional remove-and- replace reconstruction as well as full-depth redamation with cement treatment (FDR-C). During construction, GMU performed cement stabilized pulverized base (CSPB) mix design testing services.

City of South Gate l Citywide Residential ResurFacing,
Phase I & II, City Project No. 662-ST 5 BKF ENGINEERS !l 6"2. 144

QUAIIFICATIONS AND EXPERIENCE

QUALITY ASSURANCE / QUALITY CONTROL PROCEDURES
BKF will dedicate a member of staff not directly related to the project as the Quality Assurance/ Quality Control Manager. This member of staff's key role is to assure the Quality Control procedures delineated below are closely followed and the procedure documented.

LEVEL 1: INTERNAL REVIEW - EACH DISCIPLINE IS REQUIRED TO CONDUCT AN INTERNAL REVIEW PERFORMED PRIOR TO EACH MIIESTONE SUBMITTAL.

A senior staff member at the firm, other than on the design team, shall review the documents prepared by the design team. This review will require that all items on the documents be highlighted in yellow indicating the review has occurred and there are no exceptions to the document. This process is for the entire document (i.e. north arrows, station call-outs, profile grid designation, etc.).

If the reviewer identifies an item on the document that is not correct, then it is marked in red, If the reviewer has comments for clarifications, then it is marked in green. a After the review is complete, the document is returned to the design team with a signature (documentation) indicating the review is complete.
s The design team will review and address all items in red and meet with the reviewer on the items in green until a clarification allows for the reviewer to yellow the item, or a red mark is added. a The design team will then resolve the red marks and return the reviewers original markup along with a clean print. The reviewer will document the comments that have been addressed by yeliowing out the original red mark and placing yellow on the clean set, and signing the document. 1-13'i/)51- 2: IN-iER-DIS(':lPLli"o!. €'iRY 8i':'yll':1,fya -. '-i'(115 (35%/i:'v"/ IS T0 (:(')i=lF)i?i'/i IN/-'11 ii-IE!?[. Ai=':h r-lC.l l'i '!"I ER-DISC!P 1.11"l.AR'i' (:I. Oi"!i:"iCT 'S /sJ"li.') (IC(',.URS ,"i-la r( l': 51I1%, '? 5'>+, ;'44') 10() :'l) i='i i'J -('ii '%'i(l E"ii"-i ', T-t t'sA Mll-FES TONF.S.

All disciplines provide their plans to BKF for collation. BKF will assemble the sets and distribute to the design team.

Each discipline will review the others and similar to the process delineated in Level 1 above, marking in yellow, red, or green, and return to BKF for collation. s A meeting will be held with all the disciplines in attendance, and the documents with all red or green comments will be discussed and resolved between disciplines.

The resolutions will be marked in red and returned to the designer for incorporation as described above in the Level 1 procedure.

The QA/QC Manager will review the review documents to ensure the Level 1 and Level 2 procedures have been met by all team members and will document their findings. rE-'ffl =li ;I'T"I 7;'(€-,i.'..a..t-,)
! '.ilmv.y'mmW
LFVFI 1 QUALITY (ONTROL-

INTERNAL REVIEW
LEVEL 2 QUALITY CONTROL
INTERDiSCIPLlNARY REVIEW
1 Earh conbultant ciinducts inteinal review
2 Incomoiatt ipsiiiveil comments
Eacl-i consultant conducts interdisciplii'i'ity review 2 Team sliares comments
3 Team iesolution meeting
4 Intoiparate resolvnl rimmen'ti
City of South Gate l Citywide Residential ResurFaclng, Phase I & 11, City Project No. 662-ST 6 BKF ENGINEERS 51 145

SCOPE OF WORK AND PROJECT UNDERSTANDING

INTRODUCTION
The City of South Gate, has secured funding for the design and construction of the Citywide Residential Resurfacing Project, Phase I and Phase II, City Project No. 662-ST with SB-1 and local funds to rehabilitate the pavement, upgrade the curb i-amps to ADA-compliant ramps, localized sidewalk, driveway approaches, curb and gutter removal and replacement within the Phases 1 through 3 Streets. The Project also includes the relocation of existing facilities, such as fences, mailboxes, trees, and implementation of air and water quality improvements, green streets technologies, such as bioswales with drought-tolerant landscape, Filterra systems or porous paving that capture and filter stormwatei:

PROJECT UNDERSTANDING
EXISTING CONDII'lOI'JS
Based on our visual assessment of the pavement conditions during our site walk through the street identified within the three Phases, the pavement conditions within the City varied from very poor condition to fair condition. Several streets within Phase 2 and the segment along California Avenue have concrete paved parking aisles on both sides of the street. The concrete pavement segments are in fairly good conditions that may be protected in place. There are concrete segments that are cracked and damaged, that we recommend to locally remove and replace in order to support the expected life span of the rehabilitated pavement. Due to the variations on the pavement conditions, there may be several pavement recommendations to be provided to the City.

APPROACH - CONCEPTUAL PLAN DEVELOPMENT
Similarly to our projects in the Cities
of Santa Fe Springs, Buena Park, and
Brea, we invite the City of South Gate
to join the BKF Team to perform the
site walk, where the City staff and our
team can walk the streets, identify
the locations requiring removal and
replacement of sidewalk, curb, gutter,
ramps, and cross gutters, by spray
painting the limits.

BKF Surveyors can capture the
locations, and we can map in
AutoCADD to implement in the
construction documents. With all the information from our site walk, we will prepare an exhibit depicting the course of action for each segment of the streets, and the limits of improvements, submit to the City for review and approval prior to proceeding to 50% Design. We will also include in the exhibit photos of areas that are in question and will need further review from the City as to the course of action.

City of South Gate I Citywide Rsisidential ResurFacing, Phase I & 11, City Project No. 662-ST 7 BKF ENGINEERS 51 [4 146

SCOPE OF WORK AND PROJECT UNDERST ANDING
With the allotted design and construction budget of $3.18 Million, and over10 miles of roadway, we need to be strategic in identifying the limits of improvements and pavement rehabilitation approaches. The BKF Team will provide three pavement rehabilitation alternatives, with one being that we suggest the life span of the pavement be reduced to 10 years. We will prepare an exhibit with pavement recommendations and the cost associated with the alternatives. The strategies that we would like to expound on with the City to satisfy the City's goals, objectives, and stay within budget, include:

Performing localized AC repairs (to disintegrate during milling, preferably with address areas of high-severity load-related a fiber-reinforced AC mix to the mixture's distresses such as alligator cracking, tensile strength and reduce reflective potholes, depression) cracking potential
Performing edge milling (to join AC overlay - Installing pavement interlayer system into edge of gutter) (ARAM, fabric, Glasgrid, or GlasPave) Paving 1.0-1.5" thick AC leveling course - Constructing 2-3" AC overlay (with to smooth out the roadway as it will likely fibers again) This strategy assumes the subgrade is relatively strong and sufficient AC thickness exists to mill By working with the City on the pavement rehabilitation approaches and limits ofimprovements, our team can better understand the City's preferred areas of improvement and address their major concerns. With the City-approved course of action, design documents that will be submitted at the 50o* milestone to the City will be in alignment with their expectations, and within the construction budget allotted for the Project. . a;-';'a*'
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EXISTING UTILIT)ES/FACILITIES
Several utilities were observed, such as maintenance holes, valves and water meters that would need to be raised to the new pavement grades. Our Team has preliminarily identified the types of utilities that will need to be adjusted to grade and, if special attention is required, we will include the required work on the plans for the Contractor. Other utilities observed during our site visit include:

Los Angeles County Sewer
Los Angeles Storm Drain
Southern California Gas
Overhead electrical and communication
Water Lines
We will locate traffic loops impacted by the pavement improvements, and include the replacements of the traffic loops on the construction d'ocuments. There are several ways we have included the traffic loops improvements on the construction documents. We will discuss with the City these several methods and confirm which method they prefer.

City of South Gate I Citywlde Residential Resurfacing,
Phase I & II, City Project No. 662-ST 8 BKF ENGINEERS 147

SCOPE OF WORK AND PROJECT UNDERSTANDING
While the BKF Team understands that the scope of the RFP, we would like to propose methods we have used on pavement projects that may be a great cost-savings to the City. As an example, the City would like to have supplemental survey to obtain cross slopes for the sections of the roadbed. We propose for topographic survey (at 20-scale) to only be used in areas where the streets will not change the crown and grade of the existing pavement. The cross slopes in grind and overlay or slurry seal treated areas will not be modified. This alone is a great cost savings to the City.

We would also propose for corings to be performed in certain streets. Adding the corings may increase the cost to the City in design, but by obtaining the structural pavement profile, our Team will better provide a recommendation for the pavement treatment that will yield a longer life cycle of the pavement. The longevity of the pavement will be a greater cost savings compared to the initial cost of the corings.

SCOPE OF SERVICES
As part of the Request for Proposal, the City has provided a detailed Scope of Services in the RFP. Therefore, in an effort to eliminate lengthy repetitions, we will address the Scope of Services as follows:

If the City Scope of Services is consistent with our approach and needs for a specific task, we will simply state: "No exceptions to the Scope of Services" If BKF believes that in order deliver the Project there are additions, suggested modifications or clarifications, or deletions to the City's Scope of Services we provided the following section of this proposal.

Below is our concurrence or deviation from the Scope of Services provided by the City TASKI Project Management No exceptions to the Scope of Services TASK 2 Agency & Utility
Coordination
Potholing is excluded from this Scope. Profiling
high hazard/high pressure facilities will
require potholing. The BKF Team will identify
the pothole locations and provide the City the
scope and fee for this task upon request.

TASK 3 Monument Restoration
(Optional) No exceptions to the Scope of Services
TASK 4 Preliminary Engineering No exceptions to the Scope of Services TASK 5 Plan Preparation No exceptions to the Scope of Services TASK 6 Cost Estimates No exceptions to the Scope of Services TASK 7 Specifications No exceptions to the Scope of Services TASK 8 Respond to Requests for
Information and Submittals No exceptions to the Scope of Services TAsKl2 Prepare Record Drawings
(As-Builts) No exceptions to the Scope of Services
City of South Gate i Cltywide Residential Resurfacing,
Phase I & II, City Project No. 662-ST 9 BKF ENGINEERS 148

PROJECT SCHEDULE
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APPENDICES

KEY PERSONNEL RESUME

CHRIS RIDEOUT, PE

PRINCIPAL IN CHARGE
Chris has more than 34 years of project management/design experience on numerous streetscape, roadway, utility infrastructcire, and municipal improvement projects. He has been able to develop strong relationships with tlie local and regional approval agencies throughout l"iis career, which helps witli obtaining timely jurisdictional approvals. His strengths include providing creative alternatives with a maximum amount of flexibility during the design, while maintaining the project objectives and schedule.

SELECT PROJECT EXPERIENCE
North Residential Pavement Rehabilitation Project, Santa Fe Springs, CA - Project manager leading the design team in incorporating new drainage facilities, pedestrian safety lighting and drought tolerant landscaping - Met with Santa Fe Springs residents to incorporate concerns into design as well as construction
- On-Call project and is part ofthe new on-going pavement management program the city uses to prioritize and fund roadway maintenance - Coordinated construction activities with both the Contractor and City representatives including traffic control and detour determination Bartley Avenue Rehabilitation Project, Santa Fe Springs, CA - Project manager leading the design team in incorporating new drainage facilities, pedestrian safety lighting and drought tolerant landscaping - On-Call project and is part of the new on-going pavement management program the city uses to prioritize and fund roadway maintenance - Coordinated construction activities with both the Contractor and City Representatives including traffic control and detour determination Foster Road Side Panels Project, Norwalk, CA
- Presented and evaluated the opportunity to employ a "Road Diet" to Foster Road between Pioneer Avenue and Studebaker Road - Led the design team in incorporating new drainage facilities incorporating LID standards, lighting, and new landscaping
- Developed side panel geometry and roadway striping modification for Road-Diet
- Led the coordination/relocation with third party utilities, including SCE street light, Frontier down guy relocation, and water line reconnection For irrigation - Project executive for the design team in incorporating new drainage facilities, pedestrian safety light, and drouglit tolerant landscaping - Prepared PS&E submittal package
Lakewood/Florence Intersection Improvement Project, Downey, CA - Developed numerous geometric alternatives
- Project Manager leading a multi-discipline team
- Refined Right of way acquisition needs
- Coordinated with utility companies
City of South Gate l Citywlde Residential ResurFacing,
Phase I & II, City Project No. 662-ST BKF ENGINEERS
l 150

APPENDICES

EDUCATION
B.S., CFvil Engineering,
California Polytedinic
University, Pomona
REGISTRATiON
Professional Civi!
Engineer, CA No.
78003

AFFILIATIONS
Qualified SWPPP
Developer (QSD) &
Practitioner (QSP)
CA No. 26297

TOTAL YEARS

EXPERIENCE
21 years, 7 with BKF

SHEILA AMPARO, PE, QSD/P

PROJECT MANAGER
Sheila has more than 20 years of civil engineering experience in roadway design, grading, and highway/bi-idge projects with miinicipal agencies, as the project engineer', design manager; and project manager: Sheila has led the design efforts for roadway geometrics, grading, signing and striping, stage construction and traffic handling on a number oflarge transportation projects and iinderstands the importance of sti-ong, clear communication whei"i it comes to meeting project goals to ensure timely and accurate execution of project deliverables. She will oversee all tl"ie geometric design, and ensure that coordination among the team members are consistent and clear.

SELECT PROJECT EXPERIENCE
Rosecrans & Altura Pavement Rehabilitation Project, Buena Park, CA - Project Manager for the pavement rehabilitation project - Scope included curb, gutter, cross gutter and sidewalk replacement - Replacement of ADA compliant curb ramps
- Led review meetings with city staff and design team - Coordinated project design with city staff and subconsultants - Coordinated/prepared pavement rehabilitation alternatives with associated costs
Street Improvement Project - Lakeland Road, Santa Fe Springs, CA - Project manager leading the design team in implementing pavement recommendation, sidewalk, curb and gutter replacement - Met with City staff and maintenance crew to identify limits of improvements and scope of construction work
- Prepared and submitted construction bid doceiinents - Provided suppoi-t during bidding process
Country Hills Pavement Rehabilitation & Water Connection, Brea, CA - Preparation of plans, specifications, and estimate for the pavement rehabilitation and water main improvements
- Tested soil for corrosivity to ensure the proper pipe materials were used for the replaced water main lines
- Project rehabilitated the pavements, unpgraded curb ramps to be ADA compliant, and replaced sidewalk
- Provided general civil and surveying services & utility coordination Foster Road Side Panel, Norwalk, CA
- Project engineer for geometric alignments alternatives - Led coordination efforts with design team
- Developed side panel geometry and roadway striping modification for Road-Diet
- Civil team leader for design and coordination with sub-consultants - Generated utility composite plan and identified utility relocation needs - Developed stage construction concept to minimize impact to public - Prepared PS&E submittal Package
City of South Gate I Citywlde Residential ResurFacing,
Phase I & II, City Project No. 662-ST BKF ENGINEERS !l 151

APPENDICES
EDUCAT'lON,
M.S., Transportation
Engineering, Azad
UriiVersity of'Tehran
B.S., 'Civil Engineer:ing,
Azad University of
Mashhad

REGISTRATION
Professional Civil
Engineer, CA No.
89422
Professional Traffic
Operations Engineer;
No. 4710
TOT4L YEARS

EXPERIENCE
10 years, 1 with BKF

SAEED KERAYEHCHIAN, PE, PTOE

QUALITY ASSURANCE / QUALITY CONTROL ENGINEER
Saeed has more than 10 years of project experience in Transportation Engineering and Land Development Projects including Advanced Urban/ Rurak Roadway Corridor and Intersection Modeling, Grading, Drainage, and Stormwater Drainage. Saeed has made significant contributions in developing transportation strategies and solutionstoawidevarietyofland-use projectsand urban street improvement projects (included bike/pedestrian improvements, roadway widenings, and intersection improvements) from early decision- making in the conceptual and functional design stages to detailed geometric design griidance in the preliminai-y and final engineering stages.

SELECT PROJECT EXPERIENCE
Lakewood/Florence Intersection Improvements, Downey, CA - Project Engineer for geometric alignments
- Civil team leader for design and coordination with sub-consultants - Responsible for QA/QC process
- Prepare the PS&E package
Avenue of Angels, Los Angeles, CA
- Project seeks to transforin Francisco Street into an active pedestrian corridor linking the Financial District to the Sports and Entertainment District - Prepared Street realignment to improved and enhanced traffic access along the Francisco Street for people and vehicles
Los Angeles Convention Center (LACC) Expansion and Renovation, Los Angeles, CA
- New hall as an expansion would be constructed over Pico Boulevard to connect the existing West Hall and South Hall of Convention Center; to provide an expansion of up to 700,000 sq. ft.
- Performed technical engineering reviews of plans, specifications, and studies for geometric design/improvement of roadways, sidewalks, bikeways, and intersections around the project, considering Complete Street Elements in design
Los Angeles Skyscraper at 1045 0live, Los Angeles, CA - 70-story residential tower with nearly 800 apartments at South Olive and 11 Street. At 770 feet, it would also be among the city's tallest buildings - Perfoi-med analyses relating to the preparation of Traffic Impact Study (using CEQA new VMT metrics)
Coachella Valley Arena, Coachella, CA
- Coachella Valley Arena is a planned multi-purpose 10,000-seat indoor arena to be built in the Coachella Valley near Palm Desert, California. The project will be complete during the last quarter of 2022 - Prepared Parking Study (site access, internal circulation, parking shared analysis), and prepared parking lot layout, the design considered requirements for access, continuous circulation, sight distance, and accessible parking
- Performed freeway operational analysis
City of South Gate i Citywide Residential Resurfacing,
Phase I & II, City Project No. 662-ST BKF ENGINEERS
f
60152

APPENDICES

KEY PERSONNEL RESUME

DAVIS THRESH, PLS

SURVEY MANAGER
Throughout his tenure with BKF, Davis has played a key rolein many projects in both the public and private sectors. He has been the lead surveyor on numerous projects involving districts, cities, counties, and other local municipalities in California. He is responsible for management of all phases of land surveying including construction, both aerial and conventional topographic and planimetric surveys, boundary analysis and resolutions, right of way engineering, as-built surveys, digital terrain modeling, directing field and office survey efforts, contract document preparation, cost estimation, and contract administration. He provides coordination with clients, other professional consultants and reviewing agencies.

SELECT PROJECT EXPERIENCE
Jamboree/Barranca Intersection Improvement Project, Irvine, CA - Coordinated research & field crews for boundary search & plotting - Topographic Map Drafting & Redlining
- Control - GPS Surveying Adjustments
- Coordinated Locating of Existing Monuments
Mount Vernon Viaduct Project, San Bernardino, CA
- Pre-Construction Record of Survey
- Survey Control
- Land Net Survey:
- Legal descriptions and plats
- Utility Mapping
- Record of Surveys
- Monument perpetuation
- Research of public records/maps
- Organization of all research records
- Utility Verification
- Advanced Design Surveys
- Right of Way Engineering
- Stake Property Lines
- Field and Office Survey Support
- Post-construction Record of Survey
McKinley Street Grade Separation, Corona, CA
- Pre-Construction Record of Survey
- Survey Control
- Land Net Survey
- Utility Verification
- Advanced Design Surveys
- Right of Way Engineering
- Stake Property Lines
- Field and Office Survey Support
- Post-construction Record of Survey
City of South Gate l Cltywide Residential ResurFacing,
Phase I & II, City Project No. 662-ST BKF ENGINEERS !I 153

APPENDICES
ROGER W. SCHLIERKAMP, M.SC., PE
GMU PAVEMENT ENGINEERING i SENIOR PAVEMENT ENGINEER
Roger possesses over 10 yeai-s of experience in pavement engineering and construction related projects, such as pavernent evaluation / desigi"i, pavement condition index studies, construction testing/observation, specification developi'nent, and mix design development projects. His experience includes working witli a number of local agencies, private sector dients, civil engineering firms, paving contractors, and pavement material producers. He has also worked successfully as a Quality Control / Quality Assurance Manager and Pavement Engineer on a wide variety of projects. His engineering experience includes performing pavement evaluations, developing cost-effective pavement i-epaii- recoi'nmendations, perforining pavement mix designs, and i'nanaging testing / observatioi"i services of pavement-focused construction projects.

SELECT PROJECT EXPERIENCE
B.S. Civil Engineering,
University of Nevada,
Reno, NV

REGISTRATION
Professional Civil
Engineer, CA No.
81529

TOTAL YEARS

EXPERIENCE
10 years
Plaza Del Amo at Western Mobility Enhancement Project, Torrence, CA - Performed pavement evaluation/design of existing roadway as well as widened roadway
Bonita Canyon Drive and Ford Road, Newport Beach, CA - Performed pavement evaluation consisting of pavement surface conditioi'i assessments, corings, deflection testing, lab testing, analysis, and development of pavement reliabilitation recommendations Bison Ave, San Joaquin Hills Road, San Nicolas, Newport Beach, CA - Performed pavement evaluation consisting of pavement surface condition assessmei"its, corings, deflection testing, lab testing, analysis, and developi'nent of pavement rehabilitation recommendations Crenshaw Blvd Rehabilitation Project, Torrance, CA - Performed pavement evaluation to develop pavement rehabilitation repair recommendations
City of Lake Forest Pavement Evaluations, Lake Forest, CA - Performed pavement evaluation for variocis pavement CIP projects, including Portola Parkway, Dimension Drive, Civic Center Drive, etc.

Santa Fe Springs and Painter Avenue Pavement Reconstruction Project, - Performed pavement evaluation and developed pavement reconstruction repair recommendations, including full-depth reconstruction repair South Residential 1" Pavement Evaluation Project, Santa Fe Springs, CA - Performed pavement evaluation and developed pavement reconstrriction repair recommendations, including full-depth reconstruction repair - Provided observation and testing services during construction phase FY 18-19 Pavement Maintenance/Repair Project, Dana Point, CA - Performed pavement surface condition assessments of various streets throughout City of Dana point, prioritized streets for maintenance/ repaii; recommended maintenance/repair strategies, reviewed/developed pavement-related specifications, oversaw quality assurance observation/ testing services during construction phase
City of South Gate l Citywlde Residential Resurfacing, Phase I & II, Clty Project No. 662-ST BKF ENGINEERS !l

62.154

CONT ACT

CHRIS RIDEOUT, PE
(949) fi26-8462
155

MODIFIED SCOPE OF WORK
While the BKF Team understands that the scope of the RFP, we would like to propose methods we have used on pavement projects that may be a great cost-savings to the City. As an example, the City would like to have supplemental survey to obtain cross slopes for the sections of the roadbed, We propose for topographic survey (at 20-scale) to only be used in areas where the streets will not change the crown and grade of the existing pavement. The cross slopes in grind and overlay or slurry seal treated areas will not be modified. This alone is a great cost savings to the City.

If the City Scope of Services is consistent with our approach and needs for a specific task, wewill simply state: "No exceptions to the Scope of Services" If BKF believes that in order deliver the Project there are additions, suggested modifications or clarifications, or deletions to the City's Scope of Services we provided the following section of this proposal.

Below is our concurrence or deviation from the Scope of Services provided by the City TASK 1 Project Management No exceptions to the Scope of Services TASK2
Agency & Utility
Coordination
Potholing /s excluded from this Scope. Profiling
high hazardlhigh pressure facilities will
require potholing, The BKF Team will identify
the pothole locations and provide the City the
scope and fee for this task uponrequest.

TASK3
Monument Restoration
(Optional}
TASK 4 Preliminary Engineering
TASK5 Plan Preparation
No exceptions to the Scope of Services
Supplementa{ survey will only be provided at
curb rampsan4 25 feed fromthe pCR/ECR
Roadway Plans wi(/ be prepared at 40 sca(e
double-stacked.

Signing and Striping plans will be prepared at
40 scale double-stacked.

City of South Gate l Citywide Residential Resurfacing
Phase I & 11, City Project No. 662-ST
156
TASK6 Cost Estimates No exceptions to the Scope of Services TASK 7 Specifications
TASK8 RespondtoRequestsfor
Information and Submittals
TASK 12 Prepare Record Drawings
(As-Builts)
No exceptions to the Scope of Services
No exceptions to the Scope of Services
No exceptions to the Scope of Services
City of South Gate l Citywide Residential Resurfacing
Phase I & II, City Project No. 662-ST
66'157

CITY OF SOUTH GATE
Cilywide Residnelial Resurfacing Project Phase I and Phase II. City Proiect No. 662-ST

BKF TEAM FEE PROPOSAL
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159
CffYMANAQER'SOFFICE Item No. 6
SEP 19 2023
q:'-t'tnrr City of South Gate

CITY COUNCIL

AGENDA BH,LL
For the Regular Meeting of September 26, 2023
ent: Public Works
Department Director:
8Cervantes Je ers
SUBJECT: AMENDMENT NO 1. TO CONTRACT N0. 2022-83-CC WITH UNITED PACIFIC SERVICES, INC., TO AUGMENT TREE MAINTENANCE SERVICES PURPOSE: To approve Amendment No. 1 to Contract No. 2022-83-CC with United Pacific Services, Inc., to increase the scope of work of tree maintenance services to add $517,480 for priority tree maintenance, $110,000 annually for as-needed tree trims, and $13,945 for tree trimming in the Hawkins water production facility.

RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 1 to Contract No. 2022-83-CC with United Pacific Service Inc., to increase the scope of work of tree maintenance services in an amount not to exceed $861,425;
b. Appropriating $627,480 in Gas Tax Funds and $13,945 in Water Funds to fund FY 2023/24 services under Amendment No. 1; and
c. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.

FISCALIMPACT: ProposedAmendmentNo.1toContractNo.2022-83-CCisintheamount of $861,425 and it is proposed to be :[unded as summarized below. The proposed appropriation is $627,480 in Gas Tax Funds and $13,945 in Water Funds to fund Fiscal Year 2023/24 services. Fiscal Year 2024/25 and Fiscal Year 2025/26 services will be funded from the operating budget in those fiscal years.

Contract Summai7
General
Fund
Gas Tax Water
Funds
Street Lighting/
Landscape Total
Contract No. 2022-83-CC $510,000 $3,27!>,545 $3,789,545 Amendment No. 1
FY 2023/24 $627,480 $13,945 $641,425
FY 2024/25 $110,000 $110,000
FY 2025/26 $110,000 $110,000
$510,000 $847,480 $13,945 $3,797,025 $4,650,970
1 160
ANALYSIS: The City maintains its urban forest under Contract No. 2022-83-CC ("Agreement") with United Pacific Services, Inc. ("UPS"). A contract amendment is proposed to fund the Priority Tree Maintenance List, trimming trees in the Hawkins water production facility and as-needed special request trims annually, as summarized below. * Priority Tree Maintenance List ($517,480) - As a part of the Agreement, UPS's Certified Arborists were required to complete a survey of all of the trees in inventory to identify those that had the highest potential to experience failure such as broken branches, falling, declining or being diseased, etc. The survey was completed. It designated 943 trees as severe, moderate or low to document their potential for failure due to their condition.

Three priority lists were developed. Priority 1 includes tree removals, pruning, and stump removals. Priority 2 includes trimming/pruning, and tree/stump removal. Priority 3 includes trimming/pruning, and tree/stump removal.

Work for Priorities 1, 2, and 3 was recommended to be completed within one year, two, and five years, respectively. However, to mitigate potential liability, staff directed UPS to begin work on the three priority areas. Priority 1 work has been completed. Priority 2 work is underway
* Tree Maintenance at the Hawkins Water Production Facility ($13,945) - The Hawkins Water Production Facility has 16 trees that are due for trimming or removal. Staff is recommending this work be added to Amendment No. l to the Agreement so that the tree trimming/removals can be funded with Water Funds.
* Special Request Trims ($330,000) - Amendment No. 1 includes $110,000 for special request trims. This provides funding to address trees on an as-needed basis when issues are identified, further, to address requests from concerned residents and businesses.

When the City Council approved the contract with UPS, the Council directed staff to add an additional$ll0,000 annually, to increase the City's ability to be responsive in a timely manner in addressing problematic trees. It is necessary to amend the Agreement to include the additional funds. Since the Agreement already includes $110,000, an additional $110,000 is needed annually for the second, third and fourth years of the Agreement.

Amendment No. l is proposed to fund UPS to begin addressing the trees identified in the Certified Arborist's report to reduce potential liabilities and improve the strategic maintenance of the City's urban forest.

BACKGROUND: The City's urban forest consist of over 17,500 trees which are located adjacent to City streets, including City facilities such as the municipal parks, the City Hall complex, and municipal parking lots. The urban forest must be managed, maintained, and replaced on a regular basis. This is essential for safety, to promote a healthy urban forest, and to minimize tree failures.

The Public Works Department is responsible for tree maintenance, for which the services of a contractor are utilized under a 4-year contract. Amendment No. 1 supplements contract services 2 161
by adding $110,000 annually for Years 2, 3 and 4 to provide as-needed tree trimming services; to provide maintenance on trees at the water facility; and to take on priority tree maintenance as a risk/liability reduction measure.

On September 27, 2022, the City Council approved Contract No. 2022-83-CC with UPS in the amount of $3,789,545. The contract requires that the urban forest be trimmed on a 4-year trim cycle. UPS is currently on Year 2 of the four-year trim cycle.

Due to the extremely wet winter and climate changes it has become necessary to trim and/or remove trees to reduce damage that may be caused by heavy branches and declining diseased trees. Amendment No. l provides for grid pruning, special request pruning, hazardous tree and stump removals, and emergency tree reports and services. Under Amendment No. I an estimated 1,375 trees will be grid-trimmed or removed as part of the Priority 1, 2 and 3 tree assessment.

ATT ACHMENTS: A.

Proposed Amendment No. I and Exhibit A
ContractNo. 2022-83-CC
UPS Well Trimming Estimate
JP:lc
3 162
Amendment No. I
Contract No. 2022-83-CC
Attachment A
AMENDMENT NO. l TO CONTRACT N0. 2022-83-CC WITH UNITED PACIFIC SERVICES, INC., TO INCREASE THE SCOPE OF WORK OF TREE MAINTENANCE SERVICES FOR CITY PROJECT N0. 690-ST This Amendment No. 1 to Contract No. 2022-83-CC for Citywide Special Tree Maintenance ("Amendment No. I "), is made and entered into effective as of September 26, 2023 by and between the City of South Gate, a municipal corporation ("City"), and United Pacific Service, Inc., a California corporation ("Contractor"). City and Contractor are sometimes hereina'tter individually referred to as a "Party" and collectively as "Parties."

RECIT ALS
WHEREAS, on September 27, 2022, the City Council approved Contract No. 2022-83- CC with Contractor ("Agreement") for Citywide Tree Maintenance Services for a four-year term commencing October 6, 2022, and ending October 5, 2026, in the amount of Three Million Seven Hundred Eighty-Nine Thousand Five Hundred and Forty-Five Dollars ($3,789,545); and WHEREAS, the City and Contractor desire to execute Amendment No. l effective as of June 23, 2023, increasing the Scope of Work and the amount not to exceed Three Hundred Thirty Thousand Dollars ($330,000) that will be paid in the amount of $110,000 annually, for each of the second, third, and fourth years of the Term of the Agreement, for the performance of services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement; WHEREAS, an additional Thirteen Thousand Nine Hundred and Forty-Five Dollars ($13,945.00) will be paid for special tree timing and tree removals at various water wells in Fiscal Year 2023-24;
WHEREAS, an additional Five Hundred Seventeen Thousand Four Hundred and Eighty Dollars ($517,480) will be paid for Priority 1, 2, and 3 special trimmings, pruning, and tree and stump removals; and
WHEREAS, the added Scope of Work will increase the Agreement, as modified by Amendment No. 1, to a total aggregate sum of Four Million Six Hundred Fifty Thousand Nine Hundred and Seventy Dollars ($4,650,970).

NOW, THEREFOR, the Parties hereby agree as follows:

1. MODIFICATION TO AGREEMENT

1.1 SCOPE OF WORK. The increased Scope of Work will include the Priority Tree Maintenance List, tree maintenance at the Hawkins Water Production Facility, and as needed special request trims. All added services are identified in Exhibit "A" and attached hereto.

1.2 COMPENSATION. The amount of compensation paid by the City to the Contractor for the work identified in Exhibit "A" shall not exceed Eight Hundred Six-One AS13772.0860872 4869-1878-2049vl
Page l of 2
163
Amendment No. 1
Contract No. 2022-83-CC
Thousand Four Hundred Twenty-Five Dollars ($861,425). That additional compensation amount shall be allocated in annual increments of $110,000 for each of the second, third, and fourth years of the Term of the Agreement including a one-time payment of $13,945 in the first year of this agreement, and $517,480 that will be paid out upon completion of each of the categories completed. Therefore, the total contract sum pursuant to Article II ofthe Agreement is hereby increased to Four Million Six Hundred Fifty Thousand Nine Hundred and Seventy Dollars ($4,650,970).

2. EFFECT OF AMENDMENTS. Except as expressly amended herein, all other terms and conditions of the Agreement and its Attachments and Exhibits thereto, shall remain unchanged and in full force and effect. All recitals to this Amendment No. l are incorporated into the Agreement as modified by this Amendment No. 1. Furthermore, City reserves the right to augment or reduce the scope of work as the City deems necessary.

IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. l to be executed and attested by their respective officers hereunto duly authorized.

CITY OF SOUTH GATE:

B7:

Maria del Pilar Avalos, Mayor
Dated:

ATTEST:

BY:

Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY:

Raul F. Salinas, City Attorney
UNITED PACIFIC SERVICES, INC.:

BY:

Eric Franklin, Vice President
Date:

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South Gate City CouncilSeptember 26, 2023

South Gate City Council
September 26, 2023