SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, March 26, 2024 at
6:30 p.m.
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
WEBSITE:
HTTPS://WWW.CITYOFSOUTHGATE.ORG
City Officials
MAYOR,
Gil Hurtado
CITY CLERK,
Yodit Glaze
VICE MAYOR,
Maria Davila
CITY TREASURER,
Jose De La Paz
COUNCIL MEMBER,
Maria del Pilar Avalos
CITY MANAGER,
Rob Houston
COUNCIL MEMBER,
Joshua Barron
CITY ATTORNEY,
Raul F. Salinas
COUNCIL MEMBER,
Al Rios
If you would like to participate in this meeting, you can participate via the following options:
1. VIEW THE MEETING ONLINE at https://youtube.com/@SouthGateCA90280
2. PARTICIPATE BEFORE THE MEETING
by emailing the City Clerk at [email protected]
no later than 4:00 p.m. on the day of the meeting. Please write "Public Comment" in the subject line.
3. ATTEND THE MEETING IN PERSON
*The disruption in service of any alternative method does not prelude the City Council or other legislative body from taking further action and moving forward on the agenda.
1 Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Gil Hurtado, Mayor
INVOCATION:
Bishop Ismael Martin del Campo, Empower Apostolic Assembly Church
PLEDGE OF ALLEGIANCE:
Yodit Glaze, City Clerk
ROLL CALL:
Yodit Glaze, City Clerk
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.
Public Hearings - NONE
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; 2 unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11
and
12 are Consent Calendar Items. All items
including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action.
Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
1. Adopting a Resolution declaring a continued emergency and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures of the South Gate Municipal Code and the California Public Contract Code
The City Council will consider making a finding and adopting a Resolution
declaring an
emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code. (PW)
Documents:
Item 1 Report 03262024.pdf
3 2. Adopting a Resolution amending Resolution No. 6454 (salary resolution and position classification plan) to approve the retitling of the Water Operations Foreman to Water Operations Supervisor in the Public Works Department
The City Council will consider adopting a
Resolution
amending Resolution No. 6454
(Salary Resolution and Position Classification Plan) to approve: (HR)
1. Retitling the job classification of Water Operations Foreman to Water Operations Supervisor in the Public Works Department;
2. Updating the job classification specification for the position of Water Operations Supervisor; and
3. Updating the consolidated salary schedule to replace the position of Water Operations Foreman with Water Operations Supervisor.
Documents:
Item 2 Report 03262024.pdf
3. Approving Amendment No. 6 to Contract No. 3081 with Willdan Engineering for additional Design Services for the Firestone Boulevard Regional Corridor Capacity Enhancement Project, Phase II, City Project No. 476-TRF, Metro Call for Projects ID No. F3124
The City Council will consider: (PW)
a. Approving
Amendment No. 6 to Contract No. 3081
with Willdan Engineering, Inc.
which is necessary to extend the contract term 12 months and to fund revisions made to design and construction documents that were necessary to re-bid the construction of the Firestone Boulevard Regional Corridor Capacity Enhancements, Alameda Street to Hunt Avenue, Phase II, City Project No. 476-TRF, METRO Call for Projects ID No. F3124 in an amount not-to-exceed $40,779; and
b. Authorizing the Mayor to execute Amendment No. 6 in a form acceptable to the City Attorney.
Documents:
Item 3 Report 03262024.pdf
4. Amending No. 1 to Contract No. 2023-58-AC with Executive Management Security, Inc.
The City Council will consider: (PARKS)
a. Approving
Amendment No. 1 to Contract No. 2023-58-AC
with Executive
Management Security, Inc., extending the term of the Agreement up to and including June 30, 2024; and
4 b. Approving the appropriation of $95,321.25 in General Fund monies to compensate for services already rendered and to continue services until June 30, 2024. c. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.
Documents:
Item 4 Report 03262024.pdf
5. Agreement with Willdan for Construction Management and Inspection Services for the Water Main Replacement, Phase I City Project No. 689-WTR
The City Council will consider: (PW)
a. Approving an
Agreement
with Willdan to provide construction management and
inspection services for the Water Main Replacement - Phase I, City Project No. 689- WTR, in an amount not-to-exceed $328,342; and
b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 5 Report 03262024.pdf
6. Agreement with KOA Corporation for Professional Engineering Services for the Tweedy Blvd Complete Streets Project, Phase II, City Project No. 717-ST
The City Council will consider: (PW)
a. Approving an
Agreement
with KOA Corporation for Professional Engineering Services for the Tweedy Boulevard Complete Streets Project, Phase II, City Project No. 717-ST, in an amount not-to-exceed $649,818;
b. Authorizing the City Manager to administratively approve amendments to the Agreement with a cumulative total of $100,000 to be funded with budgeted project contingency funds; and
c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 6 Report 03262024.pdf
7. Notice of Completion for the Stormwater Infiltration Well Project
The City Council will consider: (PW)
a. Accepting completion of construction of the Stormwater Infiltration Well Project, City 5 Project No. 670-SD, effective December 4, 2023, constructed by Bali Construction Inc.; and
b. Directing the City Clerk to file a Notice of Completion with the Los Angeles County Registrar Recorder's Office
Documents:
Item 7 Report 03262024.pdf
8. Notice of Completion for the Electric Vehicle Charging Station Project
The City Council will consider: (PW)
a. Accepting completion of construction of the Electric Vehicle Charging Stations Project, City Project No. 636-GEN, effective February 26, 2024, constructed by Green Giant Landscape, Inc.; and
b. Directing the City Clerk to file a Notice of Completion with the Los Angeles County Registrar Recorder's Office.
Documents:
Item 8 Report 03262024.pdf
9. Fiscal Year Budget 2023-2024 mid-year report
The City Council will consider: (ADMIN SVCS)
a. Updating the Fiscal Year 2023-24 Adopted Budget by accepting June 30, 2023, ending fund balances as illustrated in Attachment 1; and
b. Modifying the Fiscal Year 2023-24 Adopted Budget and approve the additional appropriations and adjustments as recommended in this report and outlined in Attachment 2 and 3 with any changes approved by the City Council.
Documents:
Item 9 Report 03262024.pdf
1 0. Carryover Appropriations from Fiscal Year 2022-2023 to Fiscal Year 2023-2024
The City Council will consider: (ADMIN SVCS)
a. Approving carryover appropriations of $25,827,803 to provide continuing funding for the items described in Attachment A;
b. Approving the carryover of $9,605,019.in revenues estimated to be received in the current fiscal year described in Attachment B;
c. Authorizing the City Manager to make the necessary budget adjustments to add the 6 carryover appropriations to the FY 2023-24 Adopted Budget.
Documents:
Item 10 Report 03262024.pdf
11. Investment Report for quarter ending December 31, 2023
The City Council will consider receiving and filing the Quarterly Investment Report for the quarter ending December 31, 2023. (ADMIN SVCS)
Documents:
Item 11 Report 03262024.pdf
12. Minutes
The City Council will consider: (CLERKS)
a. Approving the Regular and Special City Council Meeting minutes of February 13, 2024; and
b. Approving the Regular and Special City Council Meeting minutes of February 27, 2024.
Documents:
Item 12 Report 03262024.pdf
Reports, Recommendations And Requests
13. Ordinance to amend the City Council and the City Treasurer salary levels
The City Council will consider
introducing
proposed
Ordinance
amending Section
1.04.065.2 (Same - Compensation) of Section 1.04.065 (Salary Of Members - Purpose) of Chapter 1.04 (City Council) of Title 1 (Administration And Personnel) of the South Gate Municipal Code increasing the City Council and the City Treasurer salary levels. (CM) Documents:
Item 13 Report 03262024.pdf
14. Warrant register for March 26, 2024
The City Council will consider approving the Warrant Register for March 26, 2024. (ADMIN SVCS)
Total of Checks: $4,517,966.73 Less: Voids $ (0.00)
Less: Employee Payroll Deductions $
(406,508.73)
Grand Total: $ 4,111,458.00
7 Documents:
Item 14 Report 03262024.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on March 21, 2024, at 1:00 p.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation. 8 CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
9 CITYMANAGER'S OFFICE Item No. I
MAR 21 2024
z:tiom'-' City of South Gate
CITY COUNCIL
ACENDA B3nLJl
DepartmentDirector:
For the Regular Meeting of: March 26, 2024
Origi@ing II2epartment: Public Works
City Matiager:
Afituro Cervantes Rob Houston
SUBJECT: RESOLUTION DECLARING A CONTINUED EMERGENCY AND
AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-PRK WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY
CONTRACTING PROCEDURES OF THE SOUTH GATE MUNICIPAL CODE AND
THE CALIFORNIA PUBLIC CONTRACT CODE
PURPOSE: To declare an emergency still exists and to authorize the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project without public bidding. The Los Angeles County Department of Public Health, Solid Waste Division ("County") issued a Corrective Action Order requiring construction to stop on the project. The declaration of emergency is necessary to streamline the process to procure a replacement contractor to provide maintenance activities to preserve the site in a safe condition until the County authorizes construction work on the project to resume.
RECOMMENDED ACTIONS: The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.
FISCAL IMPACT: There is no impact to the General Fund. The Urban Orchard Project ("Project") has received a total of $30.5 million in grant and other funds for design, construction, operations, and maintenance, as summarized below.
ANALYSIS: The Project was under construction and approximately 80% of construction work has been completed. On December 29, 2022, the City received a Corrective Action Order ("Order") from the County. The Order required the City to stop all construction activities until such a time as a Post Closure Land Use Plan ("PCLUP") for the Project site was approved by the County. Given the PCLUP approval process and input received to date, it will take at least several months, possibly six or more, to obtain approval.
To avoid the significant delay damages that would be payable by the City to the general contractor during a prolonged suspension of the project pending approval of the PCLUP, the City Council terminated the general contractor's agreement at a Special City Council meeting on l
10 February 6, 2023. Such termination provided both irninediate and long-term cost savings to the City but also created an immediate need for the City to retain an interim contractor to perform certain ongoing maintenance and safety activities; a need which must be met sooner than the time necessary to engage in normal public bidding procedures The proposed Resolution declares a continued emergency exists pursuant to the authority granted by South Gate Municipal Code § l.54.470 and California Public Contract Code § 22050. Those Code Sections allow cities, by resolution, to approve the City's entry into contracts without engaging in public bidding where certain emergency conditions are found to have occurred. Staff continues to believe that the County's Order directing all construction work to be ceased on the Project, constitutes such an emergency due to the public's safety with an unfinished construction site and the need to respond accordingly to additional directives given by the County related to ensuring public safety. Staff is recommending that the City Council adopt the proposed Resolution so that the City can avail itself of the accelerated contracting procedures authorized by those Code Sections. The Resolution, (1) declares an emergency, (2) authorizes the City Manager to take such actions deemed necessary to cause the maintenance activities to be performed and to procure the necessary equipment, services, and supplies all without giving notice for bids for contracts, (3) requires that at each regularly scheduled City Council Meeting, the City Manager present to the Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids, why that action is necessary to respond to the emergency, and that the City Council review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action until the emergency action is teiminated.
The City is working diligently to secure the PCLUP approval. Since the original Resolution declaring an emergency was approved by the City Council on February 6, 2023, the following contracts, expenditures, and milestones have been undertaken:
1. NR Development, Inc., was informed that Contract No. 2021-66-CC was terminated by the City Council effective February 13, 2023, except for maintenance activities. Staff met witli NR Development, Inc., to discuss the steps to close out construction activities and continue maintenance activities. As of February 16, 2023, NR Development Inc., is no longer providing any project services or maintenance activities.
2. City forces provided maintenance services on the site. The site was secured with perimeter fencirig and security contract services.
3. Coordination with the Trust for Public Land ("TPL") to complete the process to prepare the technical documents necessary to secure a replacement contractor was completed. Selected a recommended interim contractor; conducted a field review; and received a fee proposal for the interim maintenance and construction activities approved by the Local Enforcement Agency ("LEA").
4. Submitted to the LEA the Summary of Investigations Report, Workplan of Interim Control Measures ("WICM"), Supplemental WICM and Phase II Workplan. Received approval of the WICM and conditional approval of the Phase II Workplan. Submitted a revised WICM as requested by the LEA. Submitted the revised Phase II Workplan on 2 11
Aprill8, 2023. On May 9, 2023, the LEA approved the Revised WICM for which the safety measures were implemented by May 12, 2023.
5. Approved a funding increase for TPL in the amount of $50,000. On January 24, 2023, the City Council approved a $250,000 budget for Ai'nendment No. 6 to Contract No. 3352 with TPL; liowever, Amendment No. 6 had a budget requirement of $300,000. A budget increase of $50,000 was administratively approved to align the amount of the budget authority with the $300,000 budget requirement for Amendment No. 6, which provides funding for the technical services required to comply with requirements from the LEA.
6. A bid was received from LA Engineering to complete the construction of maintenance activities in the WICM approved by the LEA for the Urban Orchard Project. A construction contract in the amount of $2,919,248 was executed administratively under the authority granted by the subject resolution (Contract No. 2023-93-CC).
7. LA Engineering has now substantially completed construction. The work completed includes backfill of overflow structure at the south wetland, north wetland slope stabilization, backfill of the reservoir, installation of three vaults adjacent to tlie Bandini Cliannel, construction of the easement road, and boarding up of the education and maintenance buildings. Site lighting is pending completion.
8. Methane gas monitoring began as of June 2023 and was completed in December 2023.
There were 16 probes installed throughout the site. One probe detected low traces of methane; however, the amount is below regulatoi'y requirements. A preliminary meeting was held with the LEA to review the results and discuss next steps. The City's consultant submitted a final report on January 16, 2024. Comi'nents are expected between 30 to 60 days.
BACKGROUND: The Project is a part of the FY 2022/23 Capital Improvement Program. The Project is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. The two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and to install a new park to provide riverfront recreational opportunities.
The Project is being constructed on a property that was used as an unpermitted landfill until 1949 by an entity known as Southeastern Disposal and By-Products. The property site is identified in CalRecycle's Solid Waste Infori'nation System ("SWIS") as an Unpermitted Closed Solid Waste Disposal Site and SWIS No. 19-AA-5545. In 1984, the State of Califomia Department of Health Services, Toxic Substances Control Division concluded that the clean-up work completed effectively mitigated waste constituents to proceed with the Lewis Homes residential development project. The requirements of the PCLUP came into effect in 1988. As such, the project site is subject to State solid waste regulations that require the PCLUP before any change to the current land use, construction, or land preparation can occur.
The Los Angeles County Department of Public Health, Solid Waste Management Program, acts as the LEA for the State of California's Department of Resources Recycling and Recovery ("CalRecycle"). The County is authorized by Division 30 of the Public Resources Code 3 12
("PRC"), Section 43209 and 45000, Title 14 and 27 of the California Code of Regulations (14 CCR & 27 CCR), to enforce applicable solid waste regulations and to ensure solid waste sites meet the state minimum standards within the County of Los Angeles. As such, the City is working with the LEA to obtain approval of the PCLUP.
Construction is currently at the 80% completion stage. Improvements that have been substantially completed include, but are not limited to, rough grading, drop inlet for storm water diversion structures in the Bandini Charu'iel, a wetland overlook area, the stream adjacent to the education/flexible space building and wetland, south bio swale, construction of 18 raised planters, planting of 75 trees, installation of the prefabricated education center and the restroorn/maintenance building, two shade structures, a water element at the playground, installation of multi-use walking and bicycle pathways, exercise equipment located at various stages along the walking and bicycle paths, benches, picnic tables, drinking fountains, trash cans, and pathway lighting.
The Project has received the listed grants.
Grants Amount Grant Recipient
State Water Resource Control Board (Prop l) $7,975,100 City
Land and Water Conservation Fund (LWCF) $3,000,000
Los Angeles County Flood Control District $530,000 Safe Clean Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 Grant $1,919,847
Conservation Corp of Long Beach $713,015
Caltrans $5,000,000
Rivers and Mountains Conservancy Funds $4,404,798 TPL Private Donations $90,000
Total $30,506,161
ATTACHMENT: Proposed Resolution
GD:lc
4 13
Attachment A
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, ST ATE OF CALIFORNIA, DECLARING AN EMERGENCY STILL
EXISTS AND AUTHORIZING REPAIR, REPLACEMENT OR
MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO
THE URBAN ORCHARD PROJECT WITHOUT PUBLIC BIDDING,
PURSUANT TO THE EMERGENCY CONTRACTING PROCEDURES OF
THE SOUTH GATE MUNICIPAL CODE AND THE CALIFORNIA
PUBLIC CONTRACT CODE
WHEREAS, at the Special City Council meeting on February 6, 2023, the City Council for the City of South Gate ("City") considered and passed a Resolution declaring an emergency and authorized the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project ("Project") pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code; WHEREAS, construction activities at the Project site began on August 2, 2021, and have reached the eighty percent completion stage, but the Project will require several more months of work before it is complete;
WHEREAS, the City has received notice from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"), demanding that the City immediately cease all construction work on the Project until such time that a Post Closure Land Use Plan ("PCLUP") is submitted to the County for approval before any change to the current land use, construction, or land preparation can occur to comply with the requirements of the California Code of Regulations, Title 27 (27 CCR), Section 21190 (the "Cease and Desist and Corrective Action Order");
WHEREAS, the City has terminated its construction agreement with the contractor; WHEREAS, although no construction activities will occur at the Project site until the County issues its PCLUP, it will be necessary in the interim for certain minimal maintenance activities to be performed at the site for the protection of the existing improvements and/or for public safety (collectively, the "Maintenance Activities") as well as complete the improvements approved by the County under the Workplan for interim measures; WHEREAS, at a special meeting of the South Gate City Council ("Council") held on Monday, February 6, 2023, the Council received information provided by the City's Public Works Department establishing that the City does not have sufficient manpower to perform the Maintenance Activities with its own forces, and that the irnrnediate need for the performance of the Maintenance Activities does not permit a delay that would result from a competitive solicitation for bids; and
Page l of 3
14 WHEREAS, the City is working diligently to secure the PCLUP approval. The process has been initiated; the Workplan for interim measures has been approved and its construction is substantially complete; a Summary of Site Investigation has been completed; and the final report has been submitted to the County.
NOW, THEREFOR, BASED ON THE FACTS SET FORTH ABOVE, THE COUNCIL OF
THE CITY OF SOUTH GATE, CALIFORNIA, HEREBY MAKES THE FOLLOWING FINDINGS:
1. The County's issuance of the Cease and Desist and Corrective Action Order at the current stage of the Project work, coupled with the immediate and ongoing need to perform the Maintenance Activities, has created an emergency for the City with respect to the Project; and
2. The emergency will not permit a delay resulting from a competitive solicitation for bids to perform the Maintenance Activities; and
3. The actions to be taken pursuant to the Resolutions set forth below continue to be necessary to respond to the emergency; and
4. The City is working diligently to secure the PCLUP approval. The process has been initiated,, the Workplan for interim measures has been approved; a Summary of Site Investigation has been completed; and the final report has been submitted to the County.
NOW, THEREFOR, THE COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals and findings are true and correct and incorporated herein by reference.
SECTION 2: Pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code § 22050, the Council hereby authorizes and directs the City's City Manager and his designees to take such actions as the City Manager deems necessary to cause the Maintenance Activities to be performed, and to procure the necessary equipment, services, and supplies therefore, all without giving notice for bids to let contracts, and without regard to the dollar amounts of the contracts for such activities, equipment, services and supplies.
SECTION 3: At each regularly scheduled meeting of the Council after the date of the original Resolution, dated February 6, 2023, until further notice from the Council, the City Manager has and shall continue to present to the Council the reasons justi:[ying the emergency, that the emergency declaration will reduce delays and associated costs that would otherwise result from the competitive solicitation for bids and why that action is necessary to respond to the emergency.
SECTION 4. At each such regularly scheduled meeting until the emergency action is terminated, the Council shall review the emergency action to determine, by a four-fi:tth's vote, that there is a need to continue the emergency action.
15 SECTION 5. The Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the construction activities may be completed by giving notice for bids to let contracts.
SECTION 6. In accordance with the provisions of California Public Contract Code § 22050, this Resolution shall only be effective if passed by a four-fi:tths vote of the Council.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution, which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 12'h day of March 2024.
CITY OF SOUTH GATE:
B7:
Gil Hurtado, Mayor
ATTEST:
B)7:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
bl"F.gligoCi;=,"--==y"'a
16 CITYMANAGER'S OFFICE
Item No. 2
MAR 2 0 202't
%,,,, Ciffl ofSouth Gate
CITY COUNCIL
AGENDA BULL
For the Regular Meeting of: March 26, 2024
Originating Department: Human Resources
Htunan Resources Director:
SUBJECT: RESOLUTION AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE THE
RETITLING OF THE WATER OPERATIONS FOREMAN TO WATER OPERATIONS
SUPERVISOR IN THE PUBLIC WORKS DEPARTMENT, TO UPDATE THE JOB
CLASSIFICATION SPECIFICATION FOR THE POSITION OF WATER OPERATIONS
SUPERVISOR, AND TO UPDATE THE CONSOLIDATED SALARY SCHEDULE FOR
THE POSITION OF WATER OPERATIONS SUPERVISOR
PURPOSE: To consider retitling the job classification of Water Operations Foreman to Water Operations Supervisor in the Public Works Department, updating the job classification specification for the position of Water Operations Supervisor, and updating the consolidated salary schedule for the position of Water Operations Supervisor RECOMMENDED ACTION: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve:
1 , Retitling the job classification of Water Operations Foreman to Water Operations Supervisor in the Public Works Department;
2 , Updating the job classification specification for the position of Water Operations Supervisor; and
3. Updating the consolidated salary schedule to replace the position of Water Operations Foreman with Water Operations Supervisor
FISCAL IMPACT: Approving the update to the job classification specification for the Water Operations Supervisor will have no fiscal impact to the Fiscal Year 2023/24 Adopted Budget. No additional appropriations are required due to salary savings from this position being vacant.
ANALYSIS: The requested change in the position's name from Water Operations Foreman to Water Operations Supervisor is to modernize the title, the update to the Water Operations Supervisor job classification specification is to provide some clarity to the expectations of the position and to adjust the minimum qualifications to assist in the City's recruitment efforts, and the increase in pay is to ensure the position remains competitive within the market. 1 17
BACKGROUND: TheCitymust,fromtimetotime,add,remove,reclassify,orotherwiseadj-ust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be perforined by employees in the City's various departments.
The proposed change to the position title is to ensure that a gender-neutral title provides for inclusivity for any incumbent who may occupy it. The job classification specification is also updated to ensure it provides the incumbent with an accurate description of the duties and minimum qualifications necessary to successfully compete for and succeed in the position. Some of the updates to the position require the incumbent to ensure the safe production, delivery and protection of the City's water supply, oversee the water sampling programs and monitor the results to ensure compliance with all applicable regulatory agencies, and monitor and ensure compliance with State and Federal regulations regarding water system operations.
Additionally, authorization is requested to increase the base wages for the position by 5 percent to ensure that the position remains competitive in the market. When conducting a market analysis to determine what a competitive wage would be for this position, it was determined that the position's base pay was about 11 percent behind its peers; however, when accounting for the City's generous benefits an employee receives, the position was about 4.7 percent behind its peers in "total compensation." In an effort to keep the position competitive and ensure that its wages meet the median for "total compensation," authorization is requested to increase the Water Operations Supervisor salary by 5 percent. Therefore, the monthly salary for the position will increase as follows:
Water Operations Supervisor A B C D E
Current 6,965 7,313 7,679 8.063 8,466
Proposed 7,313 7,679 8.063 8,466 8,889
Human Resources staff worked with the Public Works Department to update the job classification specification for the Water Operations Supervisor. Staff also worked with the Miscellaneous Employees' Association (MEA) Board Members to inform them of the retitling of the position from Water Operations Foreman to Water Operations Supervisor, the updates to the job classification specification, the increase in pay, and they are in agreement with the updates to the job classification specification.
ATTACHMENT: Proposed Resolution (including job classification specification) 2 18
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COTJNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) APPROVE
THE RETITLING OF THE WATER OPERATIONS FOREMAN TO
WATER OPERATIONS SUPERVISOR IN THE PUBLIC WORKS
DEPARTMENT, TO UPDATE THE JOB CLASSIFICATION
SPECIFICATION FOR THE POSITION OF WATER OPERATIONS
SUPERVISOR, AND TO UPDATE THE CONSOLIDATED SALARY
SCHEDULE FOR THE POSITION OF WATER OPERATIONS
SUPERVISOR
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be perfornned by employees in the City's various departments;
WHEREAS, the City desires to retitle the job classification of Water Operations Foreman to Water Operations Supervisor in the Public Works Department; WHEREAS, the City desires to approve the update to the job classification specification for the position of Water Operations Supervisor;
WHEREAS, the City desires to direct staff to update the consolidated salary schedule to change the title of the position of Water Operations Foreman to Water Operations Supervisor; and
WHEREAS, the City desires to direct staff to update the consolidated salary schedule for the position of Water Operations Supervisor by increasing the wages for the position by 5 percent.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council hereby approves and adopts the proposed amendments to the City's Salary Resolution and Position Classification Plan to approve the retitling of the position of Water Operations Foreman to Water Operations Supervisor in the Public Works Department. [Remainder of page left blank intentionally.]
19 SECTION 3. The City Council hereby approves and adopts the proposed amendments to the City's Salary Resolution and Position Classification Plan to approve the update to the job classification specification for the position of Water Operations Supervisor, attached hereto as Exhibit "A."
SECTION 4. Tl'ie City Council hereby approves and directs staff to update the title of Water Operations Foreman to Water Operations Supervisor to the City's consolidated salary schedule and to update tlie wages for the position as follows:
A B C D E
Water Operations Supervisor 7,313 7,679 8.063 8,466 8,889 SECTION 5. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 26'h day of March 2024.
CITY OF SOUTH GATE:
By:
Gil Hurtado, Mayor
ATTF,ST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
By:
aFa. 8alia Ci''E"rney@
20 EXHIBIT "A"
City of South Gate
CLASS SPECIFICATIONS AND ATTRIBUTES
WATER OPERATIONS SUPERVISOR
DESCRIPTION
Under direction, to layout, coordinate, assign, supeivise, train, evaluate, prepare required reports periodically and record the work of technicians engaged in operations, reading and maintenance of meters, backflow prevention devices, water pumping plants, telemetiy (SCADA) controls, water reservoirs and booster pumping plants; to ensure safe production, delivery, and protection of the City's water supply; oversees water sampling programs and monitors results to ensure compliance with all applicable regulatory agencies; monitors and ensures compliance with State and Federal regulations regarding water system operations repair, testing, inventory and other appurtenant records as directed; and to do related work as required.
SUPERVISION RECEIVED
Works under the direct supervision of the Water Division Manager.
StJPERVISION EXERCISED
Exercises supervision of Water Operations Division full-time and part-time maintenance staff. Supervises the following positions: Pump Operator I and II, Meter Reader I and II, Water Service Representative I and II, Water Quality and System Lead Operator and other staff in the Water Division as assigned by the Water Division Manager.
ESSENTIAL FUNCTIONS
The following fimctions are typical for this classification. The incumbent may be assigned to manage either the Water Production or Water Distribution Sections of the Division. The incumbent may not pedorm all of the listed fimctions and/or may be required to perform additional or diffferent fimctions from those set forth below to address business needs and changirrg business practices.
Assigns, schedules, inspects, trains, and supervises all work of technicians related to the operation of the meter maintenance shop, pumping stations, telemetry (SCADA) controls and reservoir facilities.
Maintains and appropriate inventory of fittings, spare parts, and other required appurtenance.
Maintains records and prepares reports and recommendations regarding replacement, repair and testing of meters, construction hydrant meters and backflow prevention devices.
Responds to customer questions pertaining to water quality and billing problems and prepares and maintains appropriate record data regarding the resolution of these matters.
Enforces safety regulations and conducts persoru'iel safety training and educational seminars in the use of tools, equipment, and work procedures.
Conducts plant surveys and inspections for cross connection control in conjunction with the Los Angeles County Health Deparhnent, Central Basin Municipal Water District, and the State Water Resource Control Board (SWRCB).
5 21
WATER OPERATIONS SUPERVISOR (cont.)
Reviews plans and advises management of possible corrective work procedures; conducts plant surveys for Cross Connection Control.
Perforins performance evaluations for and reviews same with affected personnel and prepares appropriate recoinmendations regarding these evaluations; evaluates and approves requested sick leave, vacation, and personal leave for personnel under his supervision and makes recommendations regarding employee leave without pay requests.
Oversees the Water Sampling Program. Reviews sampling schedule to ensure accuracy and tirnelines meet the State Water Resource Control Boards (SWRCB) requirements. Coordinates with the Water Replenishment Disitrict to ensure the Title 22 drinking water quality schedule is correct and sample results meet water quality standards. Reports timely on any correction actions and takes the lead on reporting and notifying the Water Division Manager and SWRCB of any water quality concerns.
Oversees and participates in performing routine preventative maintenance of pumps, motors, chemical equipment, and related equipment including lubricating, operating adjustments, cleaning, and painting equipment.
Oversees and participates in inspecting pumps, treatment systems, valves, pilot controls and other water facilities and appurtenances; installs, repairs, and maintains equipment as necessary.
Submits monthly production and other reports to SWRCB, assists with the Water Loss Audit report and the Electronic Annual Report (EAR) and other State and Federal reporting requirements.
Performs related work as required.
0UALIFICATIONS
Any combination of education and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way would be:
Education and Experience
Graduation from high school and minimum of one (1) year of experience in a responsible lead capacity in the operation, maintenance and repair of water production and telemetry (SCADA) control facilities are required; effective oral and written communications skills are required, along with computer software knowledge. A strong background in water technology courses and an associate's degree in organizational management or closely related field is desirable.
License/Certifications/Special Requirements
Possession of a valid Class C California Driver's License, including a satisfactory driving record and possession of a Grade III State Water Resource Control Board Distribution Certificate are required at the time of appoinhnent and throughout employment.
Possession of Grade III State Water Resource Control Board Water Treatment Operator's Certificate and possession of Cross Coiu'iection Control Specialist Certificate required within one (1) year of appointment.
6 22
WATER OPERATIONS SUPERVISOR (cont.)
Required to participate in 24-hour emergency standby duty, which may include responding to emergency calls duiing non-regularly scheduled work hours, including nights, weekends and holidays.
Must be able to perfori'n standby functions as required to meet operational needs of Water Division.
Knowledge, Skills, and Abilities
Knowledge of Municipal water system operation, including water meters, pumping plants and telemetry controls; knowledge of the application, operation and maintenance of backflow prevention devices; knowledge of state and county Health Codes and regulations that govern water services.
Ability to maintain an appropriate inventory, prepare, maintain and update permanent and periodic record data; ability to prepare written reports and correspondence; ability to supervise, schedule, train and instruct other personnel; ability to establish and maintain effective working relationships with other employees and with the public.
CAI,IFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perfori'n the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perfoim the essential functions. While performing the duties of this job, the employee is frequently required to walk, stand, stoop, bend, lean, turn, twist, crouch, talk or hear. The employee is frequently required to use hands and fingers to handle, or feel objects, tools, or controls; and reach with hands and arms. Incumbents are occasionally exposed to hazardous conditions and must occasionally work at heights of up to 45 feet. The employee must occasionally lift and/or move up to 90 pounds, laieel, squat, push, pull, and reach above and below shoulder level. Specific vision abilities required by this job include close vision, long distance, color perception and the ability to adjust focus. Incumbents usually work in a shop environment but can be exposed to adverse environmental conditions including perfonning work around moving machinery, equipment, vehicles, noise, dust, dirt, gas and fumes. The noise level in the work environment is usually noisy. Incumbents are occasionally exposed to adverse environmental conditions.
WATER OPERATIONS FOREMAN
Created, 12/17/1979
Revised, 06/11/1984, 11/12/1991, 08/12/1997
Revised, 04/30/2001
WATER OPERATIONS SUPERWSOR
Retitled and revised, 03/26/2024
7 23
CITYMANA8ER'S OFFICE Item No. 3
MAR 21 202'i
g:qoRy CifflofSouthGate
CITY COUNCIL
AGENDA aNLL
DepartmentDirector:
For the Regular Meeting of: March 26, 2024
me:,::alnicagWeroyks {,([kt,7,
oCervantes RobHouston
SUBJECT: AMENDMENT N0. 6 TO CONTRACT N0. 3081 WITH WILLDAN ENGINEERING, INC., FOR ADDITIONAL DESIGN SERVICES FOR THE
FIRESTONE BOULEV ARD REGIONAL CORRIDOR CAP ACITY ENHANCEMENTS PROJECT, PHASE II, CITY PROJECT NO. 476-TRF, METRO CALL FOR PROJECTS ID NO. F3124
PURPOSE: To approve Amendment No. 6 to Contract No. 3081 with Willdan Engineering, Inc. ("Willdan"), for fund revisions made to the design and construction documents that were necessary in order to re-bid construction of the Firestone Boulevard Regional Corridor Capacity Enhancements Project, Phase II, City Project No. 476-TRF, METRO Call for Projects ID No.
F3124 ("Project") to meet budget requirements, and to extend the contract term.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 6 to Contract No. 3081 with Willdan Engineering, Inc. which is necessary to extend the contract teri'n 12 months and to fund revisions made to design and construction documents that were necessary to re-bid the construction of the Firestone Boulevard Regional Corridor Capacity Enhancements, Alameda Street to Hunt Avenue, Phase II, City Project No. 476-TRY, METRO Call for Projects ID No. F3124 in an amount not-to-exceed $40,779; and
b. Authorizing the Mayor to execute Amendment No. 6 in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no impact to the General Fund. Amendment No. 6 is in the amount of $40,779 and is recornrnended to be funded with grant funds as summarized below.
The project is budgeted in the Capital Improvement Program in the amount of $4,138,351 as summarized in Attachment E.
24 Account No.
311-790-31-9447
Call for
Project
Grant
Prop C LR Measure R Development
Funds Total
Contract No. 3081 $542,600 $281,096 $24,117 $847,813
Amendment No. 1 $110,000 $46,692 $156,692
Amendtnent No. 2 $129,449 $16,551 $100,000 $246,000
Amendment No. 3 $27,413 $11,727 $3,680 $42,820
Amendment No. 4 ($47,835) ($10,000) ($65,172) ($123,007) Amendment No. 5 $44,814 $15,186 $32,282 $92,282
Amendment No. 6 $17,900 $22,875 $40,775
Total $824,341 $361,252 $93,665 $24,117 $1,303,375
ANALYSIS: The Firestone Boulevard Regional Corridor Capacity Enhancements Project was a multi-million dollar undertaking to improve Firestone Boulevard in two construction phases.
Phase I was completed under budget which left funding available for a second phase of construction. Willdan provided additional services to prepare the design and construction documents for the Phase II construction project. Phase II was bid and on August 9, 2022, the three construction bids received were over budget. Willdan was requested to modify the Phase II design and construction documents to reduce the scope of work to meet the budgetary constraints and to rebid the project. The design modifications were completed in October 2022, and issued for rebidding on December 2022. As of March 2023, construction is now substantially complete.
During construction, Willdan further provided bidding and construction support services. This was not optional since they are the engineer of record.
An amendment is needed to fund Willdan's additional services. Amendment No. 6 provides $25,475 to fund design modifications and $15,300 for bidding and construction support services.
More specifically, services provided include project management, utility coordination, permit application, modifying design plans, specifications and estimates and construction support services. Amendment No. 6 also retroactively extends the contract term of the Agreement 12 months, from August 31, 2023 to August 31, 2024.
BACKGROUND: The Boulevard Project is a part of the Capital Improvement Program. Its purpose is to enhance safety, provide congestion relief, addressed deferred maintenance and beautify Firestone Boulevard. A wide range of infrastructure improvements were constructed such as increasing travel lanes from four to six for peak-hour travel, raised landscape medians, pavement rehabilitation, traffic signal improvements and other infrastructure improvements. The project was constructed in two phases. Construction of Phase I of the project was completed on October 2019. Construction of Phase II is substantially complete as of March 2023. The Phase II project included the following improvements: 4 bus shelters, 2 bus pull-outs, street lighting, sidewalk, curb and gutter repairs, and road/storm drain reconstruction to resolve safety issues adjacent South Gate High School, South Gate Middle School, and East Los Angeles College.
Willdan prepared the,design and construction documents for both phases of the project. On December 16, 2014, the City Council approved Contract No. 3081 with Willdan Engineering in the amount of $847,813 for professional services which covered design services and preparation 25 of the construction documents, enviromnental analysis, and construction support services for The Boulevard Project. The City Council has approved five amendments, as suinmarized below. a. On November 22, 2016, the City Council approved Amendment No. 1 ($156,692) to fund storm water quality and landscape lighting improvements; expansion of project limits to include a new roadway segment between Firestone Place and Rayo Avenue; and to fund additional traffic analysis.
b. On July 25, 2017, the City Council approved Amendment No. 2 ($246,000) to fund the design and manufacturing of six public art sculptures at the Firestone Gateway Intersections.
c. On February 13, 2018, the City Council approved Amendment No. 3 ($42,820) to fund the preparation of design and construction documents for five bus pullouts and two right- turn pockets.
d. On December 11, 2018, the City Council approved Amendment No. 4 which reduce the contract amount by $123,007. This amendment added work to the contract but also removed some of the contract work. Work added included design and construction support services for bus pullouts, right-turn lanes, traffic signals, cameras, safety improvements, and easement exhibits. Contract work removed included design, manufacturing, and installation of six public art sculptures. e. On August 24, 2021, the City Council approved Amendment No. 5 ($92,282) to fund design and construction support services to prepare construction documents for Phase II of the project. Ai'nendment No. 5 extended the termination date to August 31, 2023.
ATT ACHMENTS: Proposed Amendment No. 6 (including Exhibit A) Amendment No. 5
Amendment No. 4
Amendment No. 3
Amendment No. 2
Amendment No. 1
Contract No. 3068
Location Map
Project Budget
KT:lC
26 Attachment A
Amendment No. 6
to Contract No. 3068
AMENDMENT N0. 6 TO CONTRACT N0. 3081 FOR DESIGN
SERVICES FOR PHASE II OF THE FIRESTONE BOULEVARD
REGIONAL CORRIDOR CAPACITY ENHANCEMENT PROJECT, CITY PROJECT NO. 476-TRF, METRO CALL FOR PROJECTS ID NO. F3124 (THE BOULEVARD PROJECT), BETWEEN THE CITY OF SOUTH
GATE AND WILLDAN ENGINEERING
This Amendment No. 6 to Contract No. 3081 (Amendment No. 6") for Design Services for the Firestone Boulevard Regional Corridor Capacity Enhancements Project, Phase II, City Project No. 476-TRF, METRO Call for Projects ID No. F3124 (the "Boulevard Project"), is made and entered into on March 26, 2024, by and between the City of South Gate ("City"), and Willdan Engineering ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively referred to as "Parties."
RECITALS
WHEREAS, on December 16, 2014, the City Council approved Contract No. 3068 with Consultant ("Agreement"), to provide professional engineering services to prepare design plans, specifications, construction support and cost estimates for the Boulevard Project, in an amount not-to-exceed Eight Hundred Forty-Seven Thousand Eight Hundred Thirteen Dollars ($847,813);
WHEREAS, the City and Consultant have previously executed Amendment No. 1 to Contract No. 3081 dated November 22, 2016 ("Amendment No. 1") for professional services in an amount not to exceed One Hundred Fifty-Six Thousand Six Hundred Ninety-Two Dollars ($ 156,692) bringing the aggregate total of the Agreement and Amendment No. 1 to One Million Four Thousand Five Hundred Five Dollars ($1,004,505); WHEREAS, the City and Consultant have previously executed Amendment No. 2 to Contract No. 3081 dated July 25, 2017 ("Amendment No. 2") for professional services in an amount not to exceed Two Hundred Forty-Six Thousand Dollars ($246,000), bringing the aggregate total of the Agreement, Amendment No. 1 and Aanendment No. 2 to One Million Two Hundred Fifty Thousand Five Hundred Five Dollars ($1,250,505); WHEREAS, the City and Consultant have previously executed Amendment No. 3 to Contract No. 3081 dated February 13, 2018 ("Ai'nendment No. 3") for professional services in an amount not to exceed Forty-Two Thousand Eight Hundred Twenty Dollars ($42,820) bringing the aggregate total of the Agreement, Amendment No. 1, Amendment No. 2 and Amendment No, 3 to a total sum of One Million Two Hundred Ninety-Three Thousand Three Hundred Twenty-Five Dollars ($1,293,325);
WHEREAS, tlie City and Consultant liave previously executed Ai'nendment No. 4 to Contract No. 3081 dated December 11, 2018 ("Amendment No. 4") for professional services in a net credit amount of One Hundred Twenty-Three Thousand Seven Dollars ($123,007), reducing the aggregate total of the Agreement, Amendment No. 1, Amendment No. 2, Amendment No. 3
27 Amendment No. 6
to Contract No. 3068
and Amendment No. 4 to One Million One Hundred Seventy Thousand Three Hundred Eighteen Dollars ($1,170,318);
WHEREAS, the City and Consultant have previously executed Amendment No. 5 to Contract No. 3081 dated August 31, 2023 ("Amendment No. 5") increasing the compensation payable to the Consultant in an amount not to exceed Ninety-Two Thousand Two Hundred Eighty-Two Dollars ($92,282), to fund the design and construction documents for bus pullouts, right-turn lanes, traffic signals, cameras, safety improvements, and easement exhibits for the Phase II project bringing the aggregate total of the Agreement and Amendment Nos 1 - 5 to One Million Two Hundred Sixty-Two Thousand Six Hundred Dollars ($1,262,600); and
WHEREAS, the City and Consultant, therefore, desire to execute Ai'nendment No. 6 to Contract No, 3081, increasing the compensation payable to the Consultant in an amount not to exceed Forty Thousand Seven Hundred Seventy-Nine Dollars ($40,779), for services identified in Exhibit "A" attached hereto, and incorporated under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement, Amendment Nos. 1 through 6, to One Million Three Hundred Three Thousand Three Hundred Seventy-Nine Dollars ($1,303,379).
NOW, THEREFOR, the Parties hereto agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 SCOPE OF WORK. Consultant shall expand its services to the City as identified in Exhibits "A" and "B" attached hereto and made a part of this Agreement. City reserves the right to augi'nent or reduce the scope of work as the City deems necessary.
1.2 COMPENSATION. The amount of compensation paid by City to Consultant under Amendment No. 6 shall not exceed Forty Thousand Seven Hundred Seventy-Nine Dollars ($40,779).
1.3 TERM OF AGREEMENT. Amendment No. 6 retroactively extends the termination date of the Agreement and any amendments thereto to and including August 31, 2024.
2. EFFECT OF AMENDMENTS. Except as expressly amended herein, all other teri'ns and conditions of the Agreement and its Amendments, Attachments, and Exhibits thereto, shall remain in full force. All of the recitals to this Amendment No. 6 are incorporated into the Agreement. City reserves the right to augment or reduce the scope of work as the City deems necessary.
3. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with
28 Amendment No. 6
to Contract No. 3068
California SB 1439 extended requirements under Goveri'unent Code Section 84308, also known as the "Levine Act," a disclosure of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision concerning a contract has been made, must be filed. Therefore, the City requires that Consultant fill out and submit the California Levine Act Disclosure Statemerit form available on the City website and file it with the City Clerk's Office prior to the approval of this Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 6 to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
B7:
Gil Hurtado, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
B7:
Rag!l!:"j':y Attorney
WILLDAN ENGINEERING:
By:
Vanessa Mufioz, President/CEO
Dated:
Page3of3
29 EXHIBIT A
dwiuopx
October 12, 2022 (Revised)
Mr. Kenneth Tang, PE
Senior Civil Engineer
City of South Gate
8650 California Avenue
South Gate, CA 90280
Subject: Extra Request for Design Seivices for Storm Drain, Street, Sidewalk, Striping, and Landscaping Improvements on Selected Location of Firestone Boulevard
Dear Mr. Tang:
Pursuant to the existing As-Needed Professional Engineering Services Agreement between the City of South Gate and Willdan Engineering (Willdan) dated July 24, 2015, we are pleased to submit this task order proposal to provide professional design services for the design of storm drains, street, sidewalk, striping, and landscape improvements on the selected locations of Firestone Boulevard. This proposal will complete the scope of work outlined in the original request for proposal (RFP) for Storm Drain, Street, Sidewalk, Striping, and Landscaping Improvements on Selected Locations on Firestone Boulevard. This proposal also includes additional work items identified by City staff.
Willdan received approval to begin design services For the Storm Drain, Street, Sidewalk, Striping, and Landscaping Improvements on Selected Locations on Firestone Boulevard project. Due construction budget reductions for Firestone Boulevard Phase 1, the scope of work was reduced, and the plans were revised to fit the new construction budget. The City has since secured funding to construct the improvements as originally outlined in Phase I. Furthermore, during plan review and field walks, City staff identified more work items that are beyond the work outlined in the original RFP.
This additional scope of work will be incorporated as part of the original Firestone Blvd Improvement Project design package. The following outlines our scope of work, schedule, and fee:
k!4*M4@)A'iJ@!-4'
1. Perform additional field ground observations necessary to design additional traffic signal, street lighting and signing and striping modifications within the project limits on Firestone Boulevard.
2. Coordinate with Southern California Edison (SCE) to relocate existing landscaping and lighting meter to a new location at Firestone Boulevard and California Avenue. 66Laaal I WO.m,4484 jm:!%2J95.!120 I 131@lCmsaroada%kwQM)aulfa4)5,lnd$, €)sd!forn!&91746444a I wwW.wHkm,cam 30 Firestone Boulevard Additional Scope of Work #1 October 12, 2022
Prepare plans to install two zones of flexible and rigid delineators at South Gate Middle School.
We also prepared plans to replace street and pedestrian lights at South Gate Middle School.
City requested bus pad to be included in the plan set and the plans were revised in include the bus pads replacements.
City setup two meetings with Metro regarding the bus turnouts affer final design and based on the meeting, the plans were revised to new requested standards. The bus pullout was designed per Metro standards, but Metro had requested the city to modify the bus pads to 100-foot-long pullouts. We modified two bus pullouts at ELAC and California Avenue.
Willdan had to perform potholes and during potholes, underground concrete structures were encountered, and one additional pothole was performed for the design of the storm drain system at Victoria Avenue.
After final plans, the City made changes to the bid schedule and Willdan modified the bid document to separate out the work related to speed humps, bus pullouts, safety measures at schools and the bus pads. The task included re-quantifying the improvements to separate out the identified work. The City instructed the pus pads and the bollards to be separated out and then requested the bid schooled to be further broken down to separate the cost for the speed hump improvements and at ELAC and High school and to separate out the bus pullout at California. Willdan revised the engineers estimate, contact bid Schedule, and issued addendums.
City had made significant changes to the bid schedule during bid period to change the original scope of two bid scheduled to 8 bid schedules and required adjusting the quantities.
10. Cityhasrejectedallbidsandhaveplannedtorebidtheproject.PertheCity'sinstructions the changes to the plans will include
Willdan will revise the plans to keeping five bus stop locations at:
Santa Fe
California
San Juan
Bower Avenue
Azalea (Near Atlantic)
Rebid the project with the following improvements estimated at $1.74 million: Five bus shelters, one bus pull-out at California, sidewalk, curb and gutter repairs, traffic signal, and ADA improvements.
City has appropriated an additional $1,000,000 in Measure R Funds. Willdan will repackage the plans, specifications and estimates to resolve the roadway issues and safety concerns adjacent South Gate Middle School, South Gate High School C6rnprehensive, IntiovatlVe. Ti'Qsted. t
31 Firestone Boulevard Additional Scope of Work #1 October 12, 2022
and East Los Angeles Community College's satellite campus including one bus pullout relocation.
Per the City, Willdan will eliminate the following improvements:
Lighting improvements.
Pavement restoration at intersecting streets.
Nine bus shelter renovations.
Concrete bus pad reconstruction at 141ocations. Perthe City, concrete bus pads provide a longer pavement life than asphalt concrete bus pads.
However, the asphalt concrete pavement was recently reconstructed and should not fail for at least five years.
The revised improvements will include replacing five bus shelters, one bus pull- out, sidewalk, curb and gutter repairs, traffic signal and street light modifications, ADA improvements, and road widening, and storm drain reconstruction to resolve potential safety concerns adjacent South Gate Middle School, South Gate High School and East Los Angeles Community College's satellite campus.
IJI
Our proposed time-and-materials, not-to-exceed fee to provide the above additional professional engineering design services under original contract is $25,475 and the not-to-exceed fee to provide services to rebid the project is $15,300 based on the breakdown. 1 Field Review $2,575
2 SCE Coordination $800
3 Design Safety Measures and Plan Updates $3,450
4 Replace Street Lights and Pedestrian light $800
5 Add bus pads to the plans, update specs and estimates $3,550 6 Bus Pullout Modifications $7,500
7 Additional Potholes (1 Additional) $2,200
8 Bid Schedule Changes (Quantity and Engineers estimate update) $3,500 9 Specification Update $1,,100
Total Amount for Work Already performed $25,475
10 Revise the plans, specifications and estimates for Rebid $13,225 1l Bid Support Services $1,975
Subtotal - Rebid $15,300
TOTAL $40,775
Compreherslve. Innovatlve. Trwted. '
32 Firestone Boulevard Additional Scope of Work #1 October 12, 2022
Please indicate the City's approval and authorization to proceed by either printing out and signing one original and returning one hard copy original to our office, or by scanning one signed original and returning it by email
We appreciate the opportunities that the City has provided us, and we look forward to providing professional engineering services for the design of storm drains, street, sidewalk, striping, lighting and traffic signal improvements on selected locations of Firestone Boulevard. Should you have any questions regarding this proposal, please contact Ms. Vanessa Murioz at (562) 562 368-4848 or e-mail [email protected].
Respectfully submitted, Approval and Authorization to Proceed By:
WILLDAN ENGINEERING
Vanessa Murioz, PE, TE, PTOE
PresidenUDirector of Engineering
CITY OF SOUTH GATE
Signature
Date
910005ffi.00.60/P22-341 23867
Compre'her'pl've. 'lnhovatlve. TYusted. '
33 Attachment B
Contract No. 3081
Amendment No. 5
AMENDMENT N0. 5 TO CONTRACT N0. 3081 FOR DESIGN SERVICES FOR
PHASF, II OF THE FIRESTONE BOULEV ARD REGIONAL CORRIDOR CAPACITY ENHANCEMF,NT PROJECT, CITY PROJECT N0. 476-TRF, METRO CALL FOR PROJECTS ID NO. F3124 (THE BOULEVARD PROJECT),
BETWEEN THE CITY OF SOUTH GATE AND WILLDAN ENGINEERING This Amendment No. 5 to Contract No. 3081 (Amendment No. 5") for design services for Phase II of the Firestone Boulevard Regional Corridor Capacity Enhancements Project, City Project No. 476-TRF, Call for Projects ID No. F3124 (the "Boulevard Project"), is made and entered into on August 24, 2021, by and between the City of South Gate ("City"), and Willdan Engineering ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively referred to as "Parties." RECIT ALS:
WHEREAS, on December 16, 2014, the City Council approved Contract No. 3068 with Consultant ("Agreement"), to provide professional engineering services, to prepare design plans, specifications, construction support and cost estimates for the Boulevard Project, in an amount not-to-exceed Eight Hundred Forty-Seven Thousand Eight Hundred Thirteen Dollars ($847,813); and
WHEREAS, the City and Consultant have previously executed Amendment No. 1 to Contract No. 3081 dated November 22, 2016 ("Agreement") relating to professional services in the City of South Gate in an amount not to exceed One Hundred Fifty-Six Thousand Six Hundred Ninety-Two Dollars ($156,692) bringing the aggregate total of the Agreement and Amendment No. I to One Million Four Thousand Five Hundred Five Dollars ($ 1,004,505); and WHEREAS, the City and Consultant have previously executed Amendment No. 2 to Contract No. 3081 dated July 25, 2017 ("Agreement") relating to professional services in the City of South Gate in an amount not to exceed Two Hundred Forty-Six Thousand Dollars ($246,000), bringing the aggregate total of the Agreement, Amendment No. 1 and Amendment No. 2 to a total sum of One Million Two Hundred Fifty Thousand Five Hundred Five Dollars ($1,250,505); and
WHEREAS, the City and Consultant have previously executed Amendment No. 3 to Contract No. 3081 dated February 13, 2018 ("Agreement") relating to professional services in the City of South Gate in an amount not to exceed Forty-Two Thousand Eight Hundred Twenty Dollars ($42,820) bringing the aggregate total of the Agreement, Amendment No. 1, Amendment No. 2 and Amendment No. 3 to a total sum of One Million Two Hundred Ninety-Three Thousand Three Hundred Twenty-Five Dollars ($1,293,325); and WHEREAS, the City and Consultant have previously executed Amendment No. 4 to Contract No. 3081 dated December 11, 2018 ("Agreement") relating to professional services in the City of South Gate in a net credit amount of One Hundred Twenty-Three Thousand Seven Dollars ($123,007), reducing the aggregate total of the Agreeinent, Amendment No. 1, Amendment No. 2, Amendment No. 3 and Amendment No. 4 to a total sum of One Million One 1 34
Contract No. 3081
Amendment No. 5
Hundred Seventy Thousand Three Hundred Eighteen Dollars ($1,170,318); and WHEREAS, the Boulevard Project was completed on October 28, 2019, under budget by approximately $2.4 Million. On June 2, 2021 and on June 16, 2021, the Los Angeles Metropolitan Transportation Authority (Metro) approved utilizing the remaining grant funds to make further improvements to Firestone Boulevard; and WHEREAS, it is necessary to prepare design ai'id construction docuinents to bid and construct the improvements which under the scope of work for the Agreement, Consultant partially designed soine of the proposed improveinents and Consultant services are necessary to finalize the design, add new improvements, and prepare constniction documents; and
WHEREAS, the City and Consultant, therefore, desire to execute Amendment No. 5 to the Agreement, increasing the compensation payable to the Consultant in an amount not to exceed Ninety-Two Thousand Two Hundred Eighty-Two Dollars ($92,282), for services identified in Exhibit "A" attached hereto, and incorporated under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement, Amendment Nos. 1 through 5, to One Million Two Hundred Sixty-Two Thousand Six Hundred Dollars ($ 1,262,600).
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. MODIFICATION TO AGREEMENT.
a. SCOPE OF WORK. Consultant shall expand its services to the City as identified in Exhibits "A" and "B" attached hereto and made a part to this Agreement. City reserves the right to augment or reduce the scope of work as the City deems necessary.
b. COMPENSATION. The amount of compensation paid by City to Consultant under Amendment No. 5 shall not exceed Ninety-Two Thousand Two Hundred Eighty-Two Dollars ($92,282).
C. TERM OF AGREEMENT. Amendment No. 5 extends the termination date of the Agreement and any amendments thereto, to August 31, 2023.
2. EFFECT OF AMENDMENTS. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments, and Exhibits thereto, shall remain in full force. All of the recitals to this Amendment No. 5 are incorporated into the Agreement.
2 j!
35 Contract No. 3081
Amendment No. 5
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 5 to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
Al Rios, Mayor
Dated: o7,go,202/
ATTESTF,D
Carmen Avalos, City Clerk
(SEAL)
APPROVED AS TO FORM:
BY:
F. Salinas, City Attorney
Willdan Engineering:
By: A r 'i
Vanessa M oz. Pre i but/CEO
Dated: B{['2'O Z (
3 36
EXHIBIT A
dwiiiopx
July 6, 2021
Mr. Kenneth Tang, P.E.
Senior Civil Engineer
City of South Gate
8650 California Avenue
South Gate, CA 90280
Subject: Proposal to Provide Design Services for Storm Drain, Street, Sidewalk, Striping, and Landscape Improvements on Selected Locations of Firestone Boulevard Dear Mr. Tang:
Pursuant to the As-Needed Professional Engineering Services Agreement between the City of South Gate and Willdan Engineering (Willdan) dated July 24, 2015, and Amendment No. 5, dated September 24, 2019, we are pleased to submit this task order proposal to provide professional engineering services for the design of storm drains, street, sidewalk, striping, and landscape improvements on selected locations of Firestone Boulevard.
The following is the scope, schedule and fee.
PROJECT UNDERST ANDING
Willdan understands the City is seeking engineering design services for a catch basin replacement and storm drain improvement project for two locations on Firestone Boulevard; the services include providing recommendations for design of new catch basin and storm drain alignment and preparing plans, specifications, and estimates (PS&E) for the projects. Additionally, Willdan understands the City is seeking engineering design services for the replacement of sidewalk, curb, gutter, striping, streetlights, trees, and bus shelters at locations identified by the City.
Willdan understands that the existing catch basin on the north-east side of the intersection of Calden Avenue and Firestone Boulevard is causing discomfort for vehicles driving on the second west-bound through lane. The catch basin is owned and maintained by LA County Flood Control District (LACFCD). A similar issue exists for the west-bound drivers on Firestone Boulevard crossing Victoria Avenue which is caused by the grades of the existing storm drain culvert crossing Firestone Boulevard. The existing box culvert ties into the LACFCD storm drain on Victoria Avenue.
Willdan will provide the following design engineering services:
1. Catch basin east side of the driveway of 2323 Firestone Boulevard, east of Calden Avenue - investigate cause of issue and provide a recommendation to mitigate the issue, including but not limited to removing and relocating the catch basin. These improvements may require modifications to the existing culvert underneath the driveway of 2323 Firestone Boulevard.
2. Box culvert crossing Firestone Boulevard at Victoria Avenue - provide design to remove existing box culvert and construct storm drain pipes of equivalent hydraulic capacity. This design will modify the alignment of the existing box culvert and the tie-in location at the existing LACFCD storm drain on Victoria Avenue. The tie-in location is subject to approval from LACFCD.
3. Bus Turnout on south-west corner of Firestone Boulevard at California Avenue - provide construction plans for a bus turnout on the south-west corner of Firestone Boulevard at California Avenue. An 11-foot traffic lane will be added to serve as a bus turnout. The sidewalk will be narrowed and will be shifted southerly.
4. Repair Sidewalk, Curb, and Gutter - provide construction plans for replacing broken sidewalk, curb, and gutter at locations specified by the City. The City has performed a site investigation and i'4
562.908.6200 i 800.499.4484 i lax: 562.695.2120 i 13191 Crossroads Parkway North. Suite 405, Indus}ry, CaliTornla 91746-3443 i www.willdan.com 37 City of South Gate
July 6, 2021
provided exhibits which identify the locations of repair. These exhibits are included in the Appendix.
A site investigation is excluded from this task but can be performed as an optional task.
5. Traffic Signal Modification Plan for California Avenue - provide plans to modify traffic signals on California Avenue at Firestone Boulevard to accommodate for the traffic operations of the proposed bus turnout.
6. Striping and Lighting - provide striping and lighting plans to replace or install striping and streetlights at locations specified by the City. These locations are shown in the exhibits provided by the City and are include in the Appendix.
7. Landscape - prepare landscape construction plans to install new trees and bus shelters at locations specified by the City. These locations are shown in the exhibits provided by the City and are include in the Appendix.
A construction permit from LA County Flood Control District will be required. It is assumed that the City will submit all necessary documents to LACFCD for review and approval of plans prior to advertising the project for bids.
8COPE OF WORK
Upon receipt of the Notice-to-Proceed, a project kick-off meeting will be conducted to meet with City staff and concur on project goals, timeline, and scope of work. Each aspect of the project will be discussed, including design criteria, utility coordination, traffic control, environmental clearance, plans and specifications preparation, cost estimates, submittal reviews, and any anticipated construction issues.
Willdan will obtain any necessary or updated supporting documentation such as utility contacts, atlas maps and record drawings, and current/changed boilerplate specification documents from the City.
Throughout the duration of the project, Willdan will coordinate the work of our staff and monitor progress against the schedule and implement necessary measures to correct schedule slippage or budget overrun.
One additional meeting will followsubmittal ofthe preliminary 50% design submittal. Atthattime, the project team will receive direction from the City for final design implementation. 8Project Management Deliverable(s)
s Meeting affendance mstem and notes Telephone /ogs Detailed pmject schedule
The City will furnish Willdan with copies of any available improvement plans, aerial photogrammetric survey, and utility mapping within the project limits, including street, storm drain, culvert, sewer, any existing survey and aerials, and other data necessary to support the base mapping within the project limits. A topographic survey will be required to design the storm drain facilities. The survey will be limited to the areas surrounding the catch basin near Calden Avenue and the box culvert near Victoria Avenue. A topographic survey will also be required on the south side of Firestone Boulevard near California Avenue to confirm the existing grades of the street and sidewalk. We will merge line work from recent projects and new survey to create a current topo of existing condition.
From the base plan and field review data, we will prepare construction plans. Willdan will prepare a plan and profile view of the proposed storm drain improvements at a scale no greater than 1" = 20' horizontal for the storm drain segments. The plans will be prepared electronically in AutoCAD 2020 digital format or equal.
lease Plan Pmparatlon Dellverable(s)
s Base plan using mcord drawings and aerial imagery Willdan's experienced Utility Coordinator will work with the City with respect to the City's utilities, as well as with outside utility service providers. This results in timely communications and decreases the time that COMPREHENSIVE. INNOVATIVE. TRUSTED. W
38 City of South Gate
July 6, 2021
may be required to obtain information from the utilities. Identifying and avoiding utility conflicts during our design will minimize the potential for costly delays during construction. During the initial information gathering task of this project, Willdan will submit utility request notices to each of the locally identified serving utility providers. Willdan will obtain an updated list of utility companies to use for this purpose. Llpon receipt of the plans, Willdan will develop a digital master file depicting the location of known utilities within the project limits. This file will be referenced into the base plans used in the development of the preliminary and final design documents.
Follow-up correspondence and coordination with utilities will be ongoing and will be incorporated into our design at all stages. A second utility notice will be sent out at the 90 percent design milestone with an 41- inch by 17-inch set of the plan sheet layouts showing the utility base plan to ensure confidence in the location of all utilities.
Willdan will be responsible for:
Notify and coordinate with the utility agencies regarding the project-related modification of their facilities. Determine special requirements for utility facilities, including protection, right-of-way, and construction methods within the vicinity of the utility.
Provide a second utility notification letter (prepare to relocate) and a third utility notification letter (notice to relocate), along with the 100 percent submittal PS&E for any utilities that are required to relocate.
Submit a preliminary and final set of plans to each utility company that identifies the location of the utility, and any conflict area clouded to show the utility companies the areas that conflict.
Verify that the project's final design is compatible with known utilities in the project area to be installed, relocated, adjusted, or otherwise modified, including adding utility relocation windows into the City's construction schedule if necessary.
$Utility Notice and Coordination Deliverable(s)
s Copies of tmnsmittals, submiffals, and leffers sent to utilities and agencies
Summary of utility coordination status upon delivery of final construction contract documents
Plans, 8peciflcations, and Engineer's Cost Estimate Willdan will prepare engineering plans, technical specifications, and engineers estimate of construction costs for the catch basin and storm drain improvement project. Plans will be prepared on 22-inch by 34- inch layout and submitted half size on bond at the 50-percent, 90-percent and on both half- and full-size bond at 100-percent submittal for the City's review and comment. Final approved drawings will be wet stamped and signed by the engineer of record.
Storm Drain Construction Plans. The storm drain construction plans will include 20 scale plan views with 1"=4' vertical scale profile for storm drain improvements. The plan set will also contain location maps, general and construction notes, and details sufficient to support successful bid and construction of the improvements.
Pavement reconstruction plans, as required by the construction methods, will include 40 scale plan views (double pane).
The project plans will be prepared in AutoCAD 2020 on the City's standard title block. Drafting of the plans will be performed in accordance with City drafiing standards, format, and conventions. An appropriate horizontal and scale (e.g., horizontal 1' = 20') will be used to clearly convey the design. The City will provide City standard plans, draffing standards (layers, colors, text properties, pen-tables, etc.), title and base sheet, and sample plans - if available. If these items are not available, Willdan will provide examples for City approval at the kick-off meeting. Willdan will identify and/or develop standard details as necessary for inclusion into the project plans to delineate construction of the improvements.
Willdan will incorporate identified utility features and locations provided by the serving utilities on the respective street improvement plans. The plans will also include any utilities that are to be constructed within the respective street segment areas, as well as those to be relocated by others, where applicable.
COMPREHENSIVE. INNOVATIVE. TRUSTED.
lu39
City of South Gate
July 6, 2021
Traffic Control Plans Option. Street construction and resurfacing projects typically require traffic control plans (TCP) to be furnished by the contractor as part of the construction contract. The City maintains control over the traffic handling through appropriate specifications in the contract documents and requiring TCP approval by City Staff. This approach provides the most economical product and also allows the traffic handling to be adapted with specificity forthe final order ofwork that the contractorwill implement. However, if the City would like to include engineered TCP in the bid set for particular areas of concern, Willdan will prepare them for additional compensation.
8pecifications. Willdan will prepare the project's technical specifications required for the bidding and construction of the proposed catch basin and storm drain improvements, complete and ready for bidding purposes using the latest edition the Standard Specifications for Public Works Construction and Standard Plans for Public Works Construction. Willdan's specifications will support the selected construction strategies. Willdan will be responsible for compiling project technical specifications that are complete and ready for bidding purposes and that are signed by a civil engineer registered in the State of California. A full set of technical specifications will be provided at 90 and 100 percent design levels. Willdan will address traffic control requirements in the contract documents and specifications to construct the improvements.
It is assumed that the City shall complete the front end specifications, including notice to contractors, proposal, agreement, and general provisions.
Engineer's Cost Estimate. Willdan will prepare a detailed engineer's estimate of probable costs in Microsoffl Excel spreadsheet format. The items will be arranged in chronological order of construction and will identify the bid items to be included in the contractors' bid forms. The estimate will be based upon recent bid prices for similar projects. Backup quantity calculations will be provided showing detailed computations for accuracy of the quantities upon request. The engineer's construction cost estimate will be based on plan sheet quantities and will be furnished at 90-percent, and final 100-percent design milestones.
Constructability Review. Between the 90- and 100-percent design submittals, Willdan will provide a constructability review as part of the design process. This review is a standard quality control measure used by Willdan to help limit contract change orders and potential claims against this project. @ Plans, Specifications and Engineer's Cost Estimate Deliverable s One PDF set and three half-size sets of plans at 50-s One MS Word file and three hard copies of complete percentdesigncompletion specifications at 90- and lOO-percent design a One PDF set, one full-size and three haff-size sets of compleUon )"Jans a' 9o- and 100-/'emen' desjgn wm{"ef'n ii One Excel file and thme hard copies of estimated quantities and engineer's estimate of pmbable costs at
90- and l00-percent design completion
Blddlng Asslstam,e
During the bidding process, Willdan will be on call to provide analysis and interpretation of the drawings and specifications. When requested to do so, Willdan will prepare and issue addenda to address concerns of potential bidders. If a pre-bid conference is necessary, Willdan will be present to answer questions from prospective bidders.
Willdan will obtain pothole information for potential utility conflicts with design and construction. Considering that the pipe will have a similar alignment to the existing pipe, we do not anticipate utility conflict. However, we have an allowance to for two (2) potholes to be performed by a sub-consultant. The actual cost will be provided to the City prior to scheduling the potholes.
It is assumed that the City will issue a no fee encroachment permit for potholing within the City limits.
Site Visit (OpTlONAL TASK)
The City has identified locations of repair for sidewalk, curb, gutter, streetlights, striping, trees, and bus shelters as shown in the Appendix. If the City requests to include additional sidewalk that is not shown on the exhibits provided by the City, then a site visit will be required. It is our understanding that the City will COMPREHENSIVE. INNOVATIVE. TRUSTED.
t+40
City of South Gate
July 6, 2021
perform the site visit and provide an exhibit identifying new locations of repair. The City may request Willdan to conduct the site visit for the specified fee.
LACFCD Coordmation (OPTIONAL TASK)
It is understood that a construction permit will be required to construct storm drain connections to the existing Los Angeles County Flood Control District (LACFCD) facilities. Willdan will coordinate with LACFCD during the plan check and approval process. The cost for plan check and permit fees are excluded for this design fee. The City will be responsible for all plan check and permit fees due to LACFCD.
Engineering During Construction (OPTIONAL TASK)
During the construction period, Willdan will be on call to provide analysis and interpretation of the drawings and specifications. Willdan will review and respond to material submittals for compliance with the contract.
If required, Willdan will assist the City's contractor with site meetings (assumed two meetings).
PROJECT SCHEDULE
It is understood that time is of the essence on this contract, as the City intends to advertise construction bids for the construction soon. Willdan's proposed project schedule for completing the above scope ofwork for all street segments identified in the projects list is provided herein. , -* Deliverable @a D*ate
Kick-off Meeting
Draft Preliminary Plans (50-percent design submittal)
Review and Comment by City
90-Percent Plans, Specifications and Estimates (draft PS&E) Review and Comment by City and LACFCD
1 00-Percent Signed Plans, Specifications and Estimates (final PS&E) 7/08/2021
8/12/2021
8/19/202t
9/02/2021
9/30/2021
10/21/2021
Assumptions
1. City will submit plans to LA County Flood Control District and will be responsible for all communications and coordination with LA County Flood Control District. i. We have included the fee for permit coordination as an optional task, if the City chooses to use Willdan's services.
2. The sidewalk repair locations have already been identified by the City and Willdan will prepare plans for the locations provided by the City.
i. We have included a fee to provide site assessment as an optional task, if the City chooses to use Willdan's services
3. Existing drainage boundaries will not be change.
Exclusions
1. CEQA Categorical exemption form.
2. Coordination with LA County Flood Control District.
3. Coordination with East Los Angeles College (ELAC) and South Gate High School.
4. Traffic control plans.
5. Hydrology calculations and report.
COMPREHENSIVE. INNOVATIVE. TRUSTED.
1';341
City of South Gate
July 6, 2021
FEE PROPOSAL
Our proposed not to exceed fees for the above scope of services are as follows:
Task 1- Project Management $ 3,286.00
Task 2 - Topographic Survey $ 8,312.00
Task 3 - Research, Design, Utility Coordination $ 62,328.00 Task 4- Bid Assistance (RFI and RFC responses - Assume 4 total) $ 1,656.00 Total Fee $ 76,582.00
Optional Task
Task 5 - utility Potholing (Assume 2 Potholes) $ 4,000.00 Task 6 - Site Visit for Sidewalk Repairs $ 3,456.00
Task 7 - LACFCD Permit Coordination s 4,932.00
Task8-EnqineerinqDurinqConstruction(RFlandRFCresponses-Assume6total) $ 4,313.00 Total Optional Task Fee $ 16,700.00
We appreciate the opportunities that the City has provided us, and we look forward to working together to provide professional engineering services for the design of storm drains, street, sidewalk, striping, and landscape improvements on selected locations on Firestone Boulevard. If you have questions or require additional information, please do not hesitate to contact me at (562) 368-4848 or [email protected].
Respectfully submitted, Approval and Authorization to Proceed By:
WILLDAN ENGINEERING CITY OF SOUTH GATE
Vanessa Mufioz, TE, PTOE
Vice PresideritlDirector of Engineering Signature
Date
910005/WW.00.60/P21-250-22183
COMPREHE:NSIVE. INNOVATIVE. TRUSTED.
42 APPENDIX A
1. New Improvements - The Blvd Project Segment A (Prepared and provided by the City)
2. New Improvements - The Blvd Project Segment B (Prepared and provided by the City)
3. Attachment A - Segment A Improvements (Prepared and provided by the City)
4. Attachment B - Segment B Improvements (Prepared and provided by the City) COMPREHENSIVE. INNOVATIVE. TRUSTED.
43 New Improvements - The Blvd Project Segment A
(Prepared and provided by the City)
COMPRB-jENWL INNOVATM. TRUeaTaO. f
2,i44
New Improvements - The Blvd Project Segment B
(Prepared and provided by the City)
COMPRIHEN6NE. INNOVATIVE. TRUSTID. 'fflfflj'
45 Attachment A - Segment A Improvements
(Prepared and provided by the City)
CGM?aRiHENaVE. INNO%/ATIVE. TRU8TED. W
46 Attachment B - Segment B Improvements
(Prepared and provided by the City)
COMPRIHeNiiVi INNOVATtVFi, TRtfflTBD. gffla'
47 CffY OF 80LITH aATff
PROPO8!D HOuRB AND Pff! 80)fflOLIL!i - PlRffi8TOlffi BOULIVARD STORM DRAIN. LAND8CAPff. AND tlaHTINa IMI'ROVEM!:NTI WILLDAN M(31NH81Nk3
Iffll 1144 $161) $121 3 $169 $jg $147 ff@
HOUR!i
(iOMl'LIANa!i
!nvlronmenlal Claarana* C!QA
'Nollu of
Klck4
Site
Raeom
Slomi Draln
Slomi Otaln Plan
But Pull Out and
and
Tlaffia Modlflcallan Plan at
'Plys P;sed- ai :e-0%-md tOO'A}
T:us
Slam (kaln Plan Sheela
Bus Pull Out and
am
Tvfflc ModiTlaalian Plan at
12 18 - I :-28
1242
7821121
48 CITY OF 80tlTH aAT!
PROPOltD HOuRa AND Ple aCl4(Xllffl . FIR!iaTON € Haul!iVARO STORM DRAIN. LAND8CAPffl, AND ll(iHTINCi IMPRClVallNTa yian(12i
49 -'l
Attachment C
Amendment No. 4
to Contract No. 3081
AMENDMENT N0. 4
TO AGREEMENT FOR PROFESSIONAL SERVICES
WITH WILLDAN ENGINEERING
THIS AMENDMENT N0. 4 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH WILLDAN ENGINEERING, ("Ainendment No. 4"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF SOUTH GATE ("CITY"), on the one hand, and WILLDAN ENGINEERING ("ENGINEER").
RECIT ALS:
WHEREAS, CITY and ENGINEER have previously executed that certain Agreement for Professional Services (Contract No. 3068) dated December 16, 2014 ("Agreement") relating to professional services in the City of South Gate in an amountnottoexceed$847,813; and
WHEREAS, City and ENGINEER have previously executed Amendment No. 'l to Contract No, 3081 dated November 22, 2016 ("Agreement") relating to professional services in the City of South Gate in an amount not to exceed $1 56,692; and WHEREAS, City and ENGINEER have previousfy executed Amendment No. 2 to Contract No. 3081 dated July 25, 2017 ("Agreement") reiating to professional services in the City of South Gate in an amount not to exceed $246,000; and WHEREAS, City and ENGINEER have previously executed Amendment No. 3 to Contract No. 3081 dated February 13, 2018 ("Agreement") relating to professional services in the City of South Gate in an amount not to exceed $42,820; and WHEREAS, CITY desires to expand the scope of work as shown on the ENGINEER's proposal being attached here as part of this Amendment No. 4 (Exhibit A); and
WHEREAS, ENGINEER had submitted a cost estimate as part of its proposa( (Exhibit A); and
WHEREAS, CI'TY and ENGINEER desire to cover said additional Professional Services for an amount not to exceed $87,479 under the terms and conditions of the Agreement and Amendment No. 4 to said Agreement; and WHEREAS, CITY and ENGINEER desire to remove artwork from the scope of work for a credit amount of ($210,503);and
WHEREAS, CITY and ENGINEER desire to execute Amendment No. 4 covering said additional Professional Services and removing artwork from the scope of work for the net credit amount of ($123,007);
Rev. 4/2016 2
50 AmendmentNo. 4
to Contract No. 3081
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. MODIFICATION OF ORIGINAL SCOPE OF WORK AND FEES TO BE PERFORMED BY ENGINEER.
a. ENGINEER shall expand its scope of work, fees and services to CITY as shown in its proposal (Exhibit A). Said scope of work and fee proposal is made part of this Amendment No. 4.
2. EFFECT OF AMENDMENT
Except as expressly amended herein, a!l other terms and conditions of the Agreement and its amendments, attachments, and exhibits thereto, shall remain in full force. CITY reserves the right to augment or reduce the scope of work as CITY deems necessary.
[Remainder of page left blank intentionally]
ReV, 4/20 16 2
51 3. EFFECTIVE DATE.
Amendment No. 4
to Contract No. 3081
Unless otherwise specified herein, this Amendment No. 4 shall become effective as of the date set forth below on which the last of the parties, whether CITY or ENGINEER, executes this Amendment No. 4.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be executed and attested by their respective officers hereunto duly authorized
"CITY"
CITY OF SOUTH GATE
ia Belen Bernal, Mayor
Dated: 1€)//1749
"ENGINEER"
2!
52 W'WILLDAN
November 28, 2018
Mr, Arturo Cervantes, P,E.
Public Works Director/City Engineer
City of South Gate
8650 California Ave
Soutli Gate, California 90280-3075
SUBJECT: Firestone Boulevard Capacity Enhancement change order for addittonal design engineering services, (Revisedv03)
Dear Mr. Cervantes:
Willdan Engineering (Willdan) is pleased to subn'iit this proposal for tasks related to Firestone Boulevard Capacity Enliancement Project,
For your constderation, Willdan Engineering has prepared the following suminaiy of extra tasks requested by tlie City in conjunction witli the Firestone Boulevard Capacity Enhancement project.
These tasks as requested by the City, have been completed or have begun in a good faith effort to acconunodate the construction sc)iedule. We appreciate the opportunity to submit our proposal and look forward to discussing the enclosed information with you.
Per tlie City's request, Willdan completed the following tasks:
1. Design 4 additional bus tumouts,
2. Extension to bus turnout at Soutli Gate High School,
3. Prepare TCE, easement layouts and plats,
4. Traffic Signals, CCTV and IP Cameras coordinafion and plan revisions,
5. Design median at Calden Ave.
l}esigii C'litiiige #2 mrt[ Desiqii ('licuige !!J - lhis i'uriwuts The City requested the design of four (4) additional bus turnouts along Firestone Boulevard from their original change order request of five (5) bus turnouts for a total of nine (9) btis turnouts, Design cliange 2 inoluded the design bus turnout #2 (340' west of Santa Fe Avenue), bus turnout 3 (westbound, east of Long Beach Boulevard) and bus turnout #4 (westbound between Garden View Avenue and South Ciate Avenue). Willdan created two(2) new slieets for the design of the bus hirnouts: D-3 and D-4. Willdan revised nine (9) inxpacted civil, traffic and )andscapes slieet:
C-1 tlirough C-3, SL-2 througli SL-4, LC- l tluaougli LC-2, and E-3.
Design change #3 included the design bus turnout l (eastbound, west of Calden Avenue), bus turn6ut #5 (westbound, west of Elizabeth Avenue), bus turnout #6 (eastbound, east of Elizabeth Avenue, bus turnout #8 (eastbound, east of San Juan Avenue) and bus turnout #9 (eastbound, east of Hunt, Willdan created hvo (2) new for these bus turnouts: D-5 arid D-6. Wtlldan revised sixteen (16) impagted civil, traffic and landscapes slieet:'C-1, C-3 through C-7, SL-2, SL-5 through SL-8, LC-l through LC-5.
Englnseting and Planning ) tnezgy Etildercy andSuelairiabillty I Fiila+iclal end Ecoriomlc Coriaultl@g 1 Na)lonnT Preparedness and Interoperability 714.940.B3elO I a00.4)4.9144 I (ax:714.940.4920 I 240JEaslKalellaAvenue,Stiile300,Annlielm.Cali/ornla92806-5909 I www.willdan.com 3o
53 Proposal for Firestone Capacity Enhancement
PaBel2
Bus turnout #7 (eastbound, east of Virginia) was issued as pait of design change #4.
Willdan prepared rigm-of-way exliibits for bus turnout #2 (340' west of Santa Fe Ave) and bus turnout #5 (west of Elizabetli /lve), The aligninent for bus turnout #5, located at Soutli Gate 14igli School, was revised three tiines. Per the City's request, the width of the turiiout was widened to 12 Feet. After the completed design, Willdan extended the length of the turnout per the City's request. The previous cbange order had estimated only one Legal Description and plat at Dearborn Right turn pocket.
Willdan provided additional legal descriptions and plats as sliown below:
1. Riglit turn lane at Dearborn TCE
2. SGHS drop of lane Basement
3. SGHS drop of lane TCE
4. ELAC wall/sidewalk ividening Easement
5. ELAC wall/sidewalk widening TCE
Construction support for the four addttional bus turnouts is included in this task. The fee for design cbaiige #2 and design c)iange #3 only includes four bus turiiouts since five were compensated for under the change order from Jantiary 20 t8. 1)esh4ii €.Viuiige #.il,-EineiHenqli lieliide Openiiig tit Rrtyo ,-J venue Willdan revised t)ie approved plans to modify the location of tlie niedian opening for emergency veliicles. This task required a revision to the approved civil plans and the approved landscape plans. During construction, Willdan met witli Police Department Chief and City's Director of Public works. The rational for tlie locations selected for the emergency openings were discussed.
City's Police Department reqtiested the median opening for an emergency vehicle within Rayo Ave and Firestone Place (Segment C) be relocated easterly. Willdan prepared a conceptual exliibit and revised the plans
Desiqn (liuiige #4 - Bus Turriont Exteii:arm, Ri;ilit Turn Pockets This request includes changes to design per City's request in extending Dearborn Riglit turn pocket, inodifications to the Right turn pocket transition at California Ave, and extending the bus turnout on the frontage of2742 Firest(ine Blvd.
Per the City's conceptual layout, the riglit tum pocket at Califomia and prote;'ted the driveway at 3480 CA 90280. When the Ctty clianged the partial bus pullout at California Ave to tlie City requested Willdan to re- designed tlie right tum pockets at California provided a second design to incorporate a wider and Ipngei' bus turnout. Tliis request required a design change of the right turn pocket and re-grading the Taco Bell driveway with consideration to ADA compliance.
At Dearborn Avenue, per the City's request, Willdan's original design included a bulb-out on the north-east corner of the a layout and Willdan provided a revised design to extend tlie right turn pocket from tlte design. This required a design cliange in Willdan had to revise tlie Legal Descriptionsand TCE cl'iange.
Comprehensive, Innovative. Trusted, j;!11
54 Proposal for Firestone Capacity Enhancement
P it B e I 3
Willdan extended the existing bus turnout in front of Wilow Elementary Scliool to tlie lrontage of 2742 Firestone Blvd, per fate City's request, Willdan incltided the installation of sewer laterals as part oft!iis design. Sheet D-7 was created for this design cliange. l)csiqu C'lirtn,4e 115 - i14ediriu m ('ti/deuA vewe
Willdan coordiitated witli KOA to redesign the medians to the east and west of Calden Avenue.
Tlie design change acconm'iodates tlie revised striping plan required for tlie ELAC traffic signal.
T)ie plan clieck of tlie KOA plans was done under existing on-call contract and is not inciuded in this task.
i>esign CViuiige iJ6il -.Sii'etrt L,iqlil Reinnvuls Remove tl'iree street lights due to the desigii of the new ELAC traffic signal and adjacent driveway at Calden Avenue.
/)esit4n Cliunl4e 777-Exfetisiw o,f'S'tnitli (itife flus !-liHii iS'climit Turiwu/ City requested to extend tlie btis turnout at Soutli Gate Hig)i School by 100 feet after the completion and approval of tlie original design. The extension required consideration for the relocation of tlie existing parkway drain on the western portion of tlie turnout. Willdaii revised tlie legal description and plat for tliis extension.
I)esigii ('!utitge #i'! - l)esigii tiJa('iu4i Rainps tit Gtirdcii l'iew,iliie <md Mctnriu.4iae Design ofcurb ramps at all four corners ofC3arden View Ave and Firestone Blvd Intersection and soutl'ierly corners of Victoria Ave and Firestone Blvd rntersection are in conflict with existing storm drain strtictures. During the preliminary design, Willdan was instructed to leave the culvem in ptace and Willdaii prepared design exception forins for non-compliam curb ramps at these 6 locations and subinitted to tlie City. During construction, the City requested t)ie culverts be removed and curb ramps removed and reconstructed.
Willdan will complete the design of ADA compliant curb ramps at tlie Garden View Avenue and Victoria Avenue. The ramps will be designed with consideratton to tlie existing box culverts that conflict with coristruction. As part of tliis task, Willdan will design tlie relocation of the catcli basin in front of South Gate High School. Additiona) field survey was conducted to complete tlie ramp design.
Desigii C'htmHe 09 - Trt4flic,';iqntils, C-.( TV wd /? ('tiinertts, l)esigti nJ"Accelerution Lmye Jiir 1€!eslbuuiid l'irestone B(vd
Willdan added plans for CCTV and IP cameras at seven (7) signaHzed intersections, as well as, three (3)additional intersecttons outside the project corridor, The signal plans were also inodified to reflect revised pedestrian pusli button, battery bacbip systems, future fiber optic connections to the contrbller cabinet and new service cabinet at Santa Fe Ave. Effort also included conference calls and coordination with South Gate Police Department and City staff.
Willdan will complete the design of an acceleration lane from southbound Santa Fe Ave to westbound Firestone Blvd. Modify signing and striping plans to accommodate new traffic pattern.
32. 55
Proposal for Firestone Capacity Enhancement
P a g e 14
Concepfutd nesiy4ii - l)ecorutive illediiin Feiice
Willdan prepared conceptual layorit and a preliminaiy estiinatc for a decorative fence within the limits of raised inedian on Firestone Blvd between Otis Street and San Miguel Ave.
Per City's request Willdan prepared final plans for construction, Willdan designed and prepare construction plans for tlie decorative median fence along the center inedian. The design will also include appropriate "No Pedestrian Crossing" signage.
Conceptwl Design ofStudemDmp OffArm op karborn Avaitua Willdan completed a conceptual layout oftlie Dearborn Avemie student drop off area to replace tlie area once tised on Firestone Blvd for City's approval, Oxice the concept is approved, if the City chooses, Willdaii will conduct site visit and prepare a signing and striping design plan of the drop off area (Iirchtded as an optional task:).
Comprehenslve,lnnovative.Trusted, M
56 Proposal for Firestone Capacity Enhancement
P a H e I S
Fee
Design Change 2 amt 3 - 4 Bus Turnouts
Design of City reqtiested bus turnouts. $29,973
Design Change 3L - Emergeitcy Veliide Opetting at Rayo Avemie Modify location of inedian opening for emergency vehicles. $7,156 Design Change 4 - Riglit Turn Pockets
Design rigl'it turn pockets at Dearborn Avenue and at California Avenue. $16,516 Design Cliange 5 - Median at CaldeisAvenue
Design change of medians based on KOA traffic and striping plans. $5,910 Trisk 6A - Street Lights Removals
Street liglitiiig was reinoved due to ELAC traffic signal. $570 Design Cliange 7- Extension of Snuffs Gale Bus Turnout Extend design of bus turnout by 100 feet, $3,990
Desigii Change 8 - Design of Curb Ramps tit Garden ViewAve and VtcloriaAve Design curb ramps for ADA compliance, $5,458
Design Change 9 - Trtdfic Signals, CCTVtind IF Canterns $16,578 Concephta[ Design of Student Drop Off Area on Detirborn Ave. $500 CoiiceptuaNayout /or decorative feiice behveen Otis Street tmd Ban MiguelAve $40U Design of decorative fence behveen Olis Street and Ban MiguelAve sbrm Engineering SuppoH duriisg Construction, including /)/(J?) revisions for reduced scope based on Convactor's prices. $1,944
Optional Task - Design and prepare striping plats for Dearborn Student Drop off S/,578 Optional Task - Revise plans to eliminate CC:TV Camera and conduits, address Mr.
Loera's comments, provide revised phase diagram.
$2,227
C3fij2i31 - Terminatiois ofdesigwservices for Public Art Sculptures at Gateway Locations.
Coidract Value - $46,000
Paymeisl made to Date - $14,597
Outstaitditsg Payment - $20,900
($10,51B)
. Ternsiim(ion ofServjces for Fabrication, Delivery and installation of6 Art'Scsdpfures (52 710,4100)
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& _ }_ {1%
+ , l I -- _- -
k -i,y .i. '+i '+{z _ - - - > 4# 4 - + i*._ k_*_ - # _, ____ _ I
We are requesting your approval ofthese extra task. We look forward to continuing to workwiththeCityofSouthGate. Ifyouhayeanyquesttons,pleasecontactTyronePeter at (714) 393-1963 or tpeter(2,willdan.coin or me at (562) 368-4848 or [email protected].
Comprehensl.ve.lnnovative,Trusted: M
3A
57 Proposal for Firestone Capacity Enhancement
PaHel6
Respectfully submitted,
WILLDAN ENGINEERING
Vanessa Murioz, PE, TE, PTOE
Dnector of Engineeinig
Comprehensive.lnnovatlve.Trusted, d
58 Attachment D '
1 Amendmnt No. 3
to Contmct No. 3081
AMENDMENT N0. 3
TO AGREEMENT FOR PROFESSIONAL SERVICES
WITH WILLDAN ENGINEERING
THIS AMENDMENT N0. 3 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH WILLDAN ENGINEERING, ("Amendment No. 3"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF SOUTH GATE ("CITY"), on the one hand, and WILLDAN ENGINEERING ("ENGINEER").
RECIT ALS:
WHEREAS, CI'TY and ENGINEER have previously executed that certain Agreement for Professional Services (Contract No. 3068) dated December 16, 2014 ("Agreement") relating to professional services in the City of South Gate in an amountnot to exceed $847,8'l3; and
WHEREAS, City and ENGINEER have previously executed Amendment No. 1 to Contract No. 3081 dated November 22, 2016 ("Agreement") relating to professionat services in the City of South Gate in an amount not to exceed $1 56,692; and WHEREAS, City and ENGINEER have previously executed Amendment No. 2 to Contract No, 3081 dated July 25, 2017 ("Agreement") relating to professional services in the City of South Gate in an amount not to exceed $246,000; and WHEREAS, CITY desires to expand the scope of work as shown on the ENGINEER's proposal being attached here as part of this Amendment No. 3 (Exhibit A); and
WHEREAS, ENGINEER had submitted a cost estimate as part of its proposat (Exhibit A); and
WHEREAS, CITY and ENGINEER desire to execute Amendment No. 3 covering said additional Professional Services for an amount not to exceed $42,820 under the terms and conditions of the Agreement and Amendment No. 3 to said Agreement;
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. MODIFICATION OF ORIGINAL SCOPE OF WORK AND FEES TO BE
PERFORMED BY ENGINEER,
a. ENGINEER shall expand its scope of work, fees and services to CITY as shown in its proposal (Exhibit A), Said scope of work and fee proposal is made part of this Amendment No, 3,
R*v. 42016 2
59 Amendment No. 3
to Contract No. 3081
2. EFFECT OF AMENDMENT.
Except as expressly amended herein, all other terms and conditions of the Agreement and its amendments, attachments, and exhibits thereto, shall remain in full force. C)TY reserves the right to augment or reduce the scope of work as CITY deems necessary,
3. EFFECTIVE DATE.
Unless otherwise specified herein, this Amendment No. 3 shall become effective as of the date set forth below on which the last of the parties, whether CITY or ENGtNEER, executes this Amendment No. 3.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to be executed and attested by their respective officers hereunto duly authorized
"CITY"
CITY OF SOUTH GATE
Jarra46avrla-, fAayo-r
ATTEST: "ENGINEER"
WILLDAN ENGINEERING
Carmen Avalos, City Clerk
(SEAL)
BY: [d ,,xa-
Dated: 5)71fi
APPROVED AS TO FORM:
ul F. Salinas, City Attorney
Rev. 4/2016
60 [Wli49/':51
January 31, 2018 (Revised)
Mr. Arturo Cervantes, P.E.
Public Works Director / City Engineer
City otoSouth Gate
8650 California Aveiuie
Soutli Ciate, California 90280-3075
2401 East Kalella Avenue, Suite 450
Anahelrn, CaliTornla 92806
714/978-8200 rax 714/978-8299
www.wllldan.com
SUBJECT: Firestone Boulevard Capacity Enliancement change order for additional design services to create Right Turn and Bus Pockets Dear Mr. Cervantes:
Willdan Engineering (Willdan) is pleased (o subinit this proposal to design two rig)it-ttirn lane pockets and 5 bus pullouts as part of the Firestone Boulcvard Capacity Enlianceinent Project.
For your consideration, Willdan Engineering has prepared thc following suinmary ofextra tasks requested by tlie City.
1)roject DescriHition
Tlie City desires to add two (2) riglit-turn pockets and Five (5) bus pullouts lo the Scope of Services for the Firestone Boulevard Capacity Enhancement project. City has provided conceptual layouts for the riglit turn pockets on Firestone Blvd at California Avenue and Dearborn Aveiuie. Tlie riglit turn pockets are expected (o be 75' long witli a 60' taper.
The City also desires to modify some or tlie on-street bus stops to bus pull outs. There are 20 bus stops within the project limits and Willdan will identify 5 locations (o be inodilied.
Rig)it-turn Pockets
Descriptions oflhe (wo-proposed riglit-turn pocket locations are as follows:
Easlbound Firestone Blvd al Dearborn Ave: this location is dircctly in front of the Firestone Station Post Office. Tliere is approxiinately 12.f'eet rrom tlie edge-of-curb to the right-of-way limit. Construction impacts: sidewalk, ADA curb rainp aim accessible path, street liglit pole, USPS mailbox, tree, sign (/Vo 'l'rucks Over 3 7'ons).
Westboxmd Firestone Blvd at Califoryiia Ave.: tliere is approximately 15 feet from the edge-of-curb to the right-of-way liinit. Construction impacts: 2 traffic signal poles, I catch basin, Istreet light pole, one red-light camera pole, sidewalk, ADA curb ramp and accessible path, landscaping, advertisement kiosks Et+ginmiing and Plaiinlng I Enozgy Etliciiircy and Stisutmbillly i Flnanclol ancl Eci+noinlc Consutlu4 I NaTiom Pnxuodi ard Int*oparty 714.'MOJ)300 l 800.424.9144 I Tax: 714.940.4920 I 2401 Emf KatellaAwnue, Suito 3(kO. Anaheim. Callfomia 928(X!!>900 I www.wllldanmm 61 Firestorie Boulevard Capacit)z Eiiliciitceinent Project Addifioiial SCO/)0 qfWork
C'ity of Soidh Gate
Jan 3 /, 2018
Bus Pullouts
Eighteen (18) rcet f'rom edge-of-curb lo riglit-or-way limit is needed toor a rtill-widtli bus pullout, includirig space for benclies and/or bus shelters. At most bus stop locations in the project corridor, 18 feet of widtli is not avaiiable, and acquisition oia additional rights-of-way is not tacasible. Willdan will do due diligcncc to coinply witli the funding requireinent but due to ROW constraints. I'ull pullouts will not be possible.
Our initial assessment or the existing twenty (20) bus stop locations within tl'ie project liinits are as follows:
1Vestbourid Fireslone Blvd. approxiiiiatel,v 150 it. east o/ Alaineda St.: tlicre is approxiinately 13 feet from the edge-of-curb to t)ic right-of-way limit. Pullout construction impacts: sidewalk, two street liglit poles, tire hydrant, tree, litis shelter and bus stop sign location, advcrlisement kiosk, street tourniture (bench aim trash cai'i). ,Soulliwesf coriier of Firesfone Blvd arid Calden Asie.: tliere is approximately 14 Feet froin the edge-or-curb to tlie riglit-or-way liinit. Pullout construction impacts:
sidewalk, ADA curb rainp, catch basin, 1iarkway culvert, two trees, tire liydrant, bus slielter and bus stop sign location, street t'urniture (bench and trash can), advertisement kiosk, newspaper vciming machine, possible interference with utility vaults,
Nort}isvest corner pf Firestone Blvd and Saiiia Fe Ave.: the existing bis stop is located between the intersection corner and a driveway approxii'natel)i 60 taeet west of tlie intersection. There is approxiinately 13 feet froin Lhe edge-of-curb to Lhe riglit-of-way liinit. Pullout constrciction iinpacts: sidewalk, ADA curb rainp, catch basin, bus shelter and bus stop sign location, street furniture (bench and trash can), advertisement kiosk, possible inlerference witli utility vault.
Soullisvest corner of Fireslorse /?/kl(/ and Sanla Fe Asie.: tlie exisling bus stop is located between the intersection corner and a driveway approximately 145 feet wesl of the intersection. There is approxiinately 14 feet from tlie edge-of-curb to the right-of-way limit. Pullout construction impacts: sidewalk, ADA curb ratnp, traf'fic signal pole, catch basin, street light pole, bus slielter and bus stop sign location, street furniture (2 benches and trash can), possible interference with utility vaults.
Northeast corner of Firestone Blvd and Long Beacli Blvd.: tliere is approximately )3 feet from the edge-of-curb to kite right-or-way limit. Pullout construction impacts:
sidewalk, ADA curb rainp, catcli basin, traffic signal pole, btis slieltcr and bus stop sign location, street furniture (bencli and trasli can), advertisement kiosk. 8asfboimd Firestone Blvd 90,feel east Long Beacii Blvd.: this bus stop is located between two driveways serving a gas station. There is approximately 13 reet from the edge-of-curb to the right-of-way liinit. Pullout construction impacts: sidewalk, ADA
awl!6u
M
62 Fweshxne Boulevard Capaci0tEnhancemexil Project
AddhtmalSeope o/ Fork
Ci5i of South Gate
km 31. 2018
curb ramp, traffic signal pole, street liglil pole, bus shelter aim bus stop sign location, street t'urnilure (bench and trash can), newspaper vending inachines, pay teleplionc.
Northeast corner of Firestone Blvd and Garderi View Ave.: there is approximately 15 feet from edge-of-curb to the rtght-of-way Jimit. There ts a driveway approximately 100 feet east Of Garden VieW AVe. PullOut construction tmpacts at thiS IOOatiOn:
sidewalk, ADA curb ramp, traffic signal pole, catch basin, street light pole, bus shelter and bus stop sign location, street furniture (bench and trash can), advertisement kiosk.
Southsvest corner o,f Firestone Blvti tmd Garden View ilve.: t)iere is approxiinate)y 14 feet froiri edge-of-curb to tlie right-ofa-way liinit. I)xillout construction iinpacts at tliis location: sidewalk, ADA curb rainp, tratTic signal pole, catcli basin, bus stop sign location, street furniture (bench and trash can), newspaper vending inachines.
NOrthOaRt COPner Of FireStone BlVd and State St.; there t8 approXimately 15 feet tram edge-of-curb to the right-of-way limit, Pullout construction impacts at this location:
sidewaik, ADA curb ramp. traffic signal pole, street light pole, bus shelter and bus stop sign location, street fbrniture (bench and trash can), advertisement k!osk. newspaper vending machines.
Southeast corner of F irestone Blvd cmd State St. : this bus stop is located between two driveways serving a gas station. Tlicre is approxiinatcly 14 feet froin edge-ot'-curb to t)ie right-of-way limit. Pullout construction iinpacts: sidewalk, Al)A curb rainp, traffic signal pole, 2 utility cabinets, bus slielter and bus stop sign location, street furniture (bettch and trasli can), advertisement kiosk, newspaper vendii'ig macliiiies. possible interference with utility vaults,
Weslbouihd Firestone Blvd at Elizabelh /JllO. (iti,frotit oj'Sout/i Gtzle High Sclu>of):
there is approximately 13 feet froin tlie edge-of-curb to the right-of-way limit.
Pullout construction impacts at this location: sidewalk, bus shel(er and bus stop sign location, street furnilure (bench and trash can), advertisement kiosk, newspaper vending n'iachine.
Soxulisvest corner of Firesiorie Blvd am/ Elizabetli ylve,: tliere is approxiinately 14 feet rrom the edge-Of=-Curb tO the right-at-Wa){ litnit. PullOut COnStruCtiOn impaCtS at tlliS location: sidewalk, ADA curb ramp, traffic signal pole, street liglit pole, bus shelter and bus stop sign location, street furnilure (bench and trasli can), newspaper vending machine.
Northwest carrier ofFirestone Blvd and Calfirnla Ave.: this bus stop is located between two driveways serving an auto repair business. There is approximately 13 feet from the edge-of-curb to the rtdt-of-way fimit. Pullout construction impacts at this location: sidewalk, ADA curb ramp, traffic signal pofe, bus shelter and bus stop sign looation, stteot furniture (bench and trash pan).
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Page3of7
4o
63 Firestone Boulevmd Capacit)i Eydyancemenl I)roject AdditioiialScope of"H'ork
Chy ofSout}i Gate
.htn 31, 2018
Soutlnsiest corner of Firesione Blvd arid C'alifornitz Asie.: t)iere is approxiinately 14 toeet t'rom the edge-of-curb to the right-of-way liinit. Pullout construction impacts at tliis location: sidewalk, ADA curb rainp, traffic signal pole, street light pole, bus shelter aim bus stop sign location, street lourniture (liencli aim trasli can), advertisement kiosk, newspaper vending macliines, potential to encroacli on a newly constructed bio swale in front of a Taco Bell restatirant, possible interference with ttility vaults. Bus stop at (his location will be relocated otitside t)ie proposed right (tini pocket.
Norflieast corner of Fireslorie Blvd cividSan,hian ilve.: t)tera is approximately 13 feet froin the edge-of-curb to tlie right-of-way limit. Pullotit construction impacts at tliis location: sidewalk, ADA curli rainp, traffic signal pole, liglit pole, catcli basin, tree. bus stop sign location, street furniture (bench aim trasli can), possible interference wit)i titility vaults.
Soutlieast corner t';f Firestone Blvd (777(/ Stm Jitan Asie.: there is approximately 14 feet frotn the edge-or-curb to tlie right-or-way limit. Pullout construction impacts at this location: sidewalk, ADA curb rainp, traffic signal pole, two utility cabinets, bus stop shelter and sign location, street furniture (bencli aim trash can), advertiseinent kiosk, newspaper vending inachincs, possible interference with utility vaults.
Westbound Firestorie Blsid 100 feet svesi ofOtis St.: t)iere is approximately I 3 feet from the edge-of-curb to the right-of-way limit, Pullout construction iinpacts at this location: sidewalk, ADA curb rainp, traffic signal pole, utility cabinet, liis shelter and bus stop sign location, street furniture (bench and (rasli can), possible interference willi utility vaults.
Soutlieast corner o.f Firestone Blvd and Otis St.: tliis bus stop is located between two driveways scrving a gas station. Pullout construction iinpacts at tliis )ocation:
sidewalk, ADA curb ramp, traffic signal pole, bus stop sign location, street furniture (bench only),
Eastbound Firestone Blsid aliliroxiiiialel)i 90 feet svesi of Alexander Ave. tliere is approximately 13 feet froin the edge-of-curb to tlie right-or-way limit. Pullout construction impacts at tlris location: sidewalk, ADA curb ramp, traffic sigrial pole, bus stop sign location, slreet furnilure (bench and trash can), possible interference with utility vault.
H'eslbound Firestone Blvd approxiriialely / / O feel east of Rlieeiti Ave.: there is approximatcly 14 rcct from the edge-of-curb to tlie riglit-of-way liinit. Pullout construction itnpacts at tliis location: sidewalk, traffic signal pole, bus stop sign location, s(reel furniture (bench and trasli can). [W!!!a4fl
Page4of7
64 Firestone Boulesiard C'apacity Eidiancement Project Additional Scope qfWork
C'ify of Soidli Gate
,hny 31, 2018
Scope of Work
Willdan will prepare plans for two riglit lurn pockets on Fircstone Blvd at southwest corner of California Ave and northeast corner olo Dearbom Avenue and tive bus stop locations, including tlie following design eleinents:
Weslboimd Firestone Elvd. at Ctiliforisia Ave.
* Street Widening
o Willdan will proliose a I I-feet right ttirn lane
* Curb and Gutter aim I O' wide sidewalk
* ADA Curb ramp and continuous accessible path
* Bus Shelter relocation
o Wideningofthestrcetforarightturnpocketwillrequirerelocationoftliebus slielter. Willdan will propose a new locatirin for (he bush slielter and advertisement kioskjust west of the righ turn pocket. * Street fiirniture relocations
* Impacts to swale within Private properly.
o Tlie existing bio swale at 3480 Firestone Blvd will be impacted by the widening and the construction of a 1 0-foot sidewalk. Willdan will analyze tlie iinpacts and propose modification to existing swale.
* Signal linpact, Streetlights, Signing and Striping * Willdan will inodify currently proposed gateway improvements at tliis intersection, including laimscape, pedestrian lights and Streetlights. * No storm drain impacts are anticipated and is excluded.
Eastbouitd Fireslone Blvd. at Dearborn Ave.
* Street Widening - Willdan will propose a I I-feet right turn lane * Curb and Gutter and 10' wide sidewalk
* ADA Curb ramp and continuous accessible path
@ Street liglits, Signing aiid Striping
* Existing Hiarkway drain and area drain inlet will be protected in place * Iinpacts to existing tree
* Willdanwillprepareplats,legaldescriptionsforeaseinentatAPN6210-022-901,South Cake Higli Scliool, 4100 Fircstone Blvd, Soutli Gate flus Pulkuits
Willdan will rescarcli existing bus stop locations and will proposed 5 locations to be modified to a bus pul)out. Willdan will do due diligence to comply witli the fiinding requireinent but due to row constraints, liill ptill outs will not be possible. The improveinents at tliese locations will include,
* Monolithic curb and gutter and sidewalk
* Concrete bus pad
* (mpacts to bus shelter localions, street fumiture and advertisement kiosk * Plan revisions including landscape revisions.
[WlJpA5
+2-
65 Pirmom Bouloard Capaai>Eriham:emerit Project
Addidmal Scoy of Wmk
Cl0r ofSmdh Gate
DeHverables
Jati 3], 2018
ProvideConceptual plan forthebus pullouts, final design plansfortworightturn pts and 5 bus pullout lomons, Stamped and signed with a professional engineer (P.E.) dmignation in tie State of California. Revised mnstnictions plans.
Specifimtons and estjmates are not tncluded but Willdan will help the City is reviemng oontractors cost propmal.
Schedule for Design
Willdan will coinmence tlie preliminary researcli, survey and design tipon receipt of Notice to Proceed f'rom the City. The following is an estiinated timetrame for the design. > KickOffMeeting Week 1
> Conqtuaj Desjgn.................Week 2
> Ctty Coordination/Review.....Week 3
> FinalDestgn.... Week4throughweek6
CitydesirestooompletetbedesignofDearbom Averighttunipocketflrsttoaccommodate contractor's constniction schedule.
Fee
Task / Project Maiiagenient $ 2,59/?
Task 2 Preiitn!nary Task
(Field Survey, Site V/s/t, Research) $ 5,347
Task 3 Utili0i Coordination S i,070
Task4 CaliforiiiaAve-RiglitTurn(Segmentl)
(Widening, Signing & Strlping, Sigwl, ADA, lighting, offsite imp., landscape, plan revision, Bus Stop relocation)
$ 16,417
Task5 DearbornAve-RightTurn(Segnientl) '
(Wldening, 'Signing & Striping, ADA, lighting,
_ off-site imp,, landscape, plan revision, bulb.out)
Legd Descrlption and Plat (APN 6210-022-901)
$ 9,816
$ 850
Tmk 6 Bus Pullouts (S Locations)
(Conceptual Layout for S bus pull outs, Concrete pad,
sidewalk, lighting, landscape, pkm revision)
* AlamedaStreettoCalforniaAvenue(Segmentl)...........
* CaliforniaAvenuetoHuntAvenue(Segment2)..............,. $ 2,945
$ 2,944
'Task7 Construct!wEngineeriiigSupport _ ' $ 794
- al' o"5" " - - - - *
I - _ . .:hk -"aaa}l'?"!' - - ,._i4 5% i - ' . - I #,- * 'a- l } 'I i ' . ' i - " ' - - a a ' - " : a - - ' - "" " " -l . .. . - 4 - ' Q' a
i -Ill ##llll #l I aa+a ii I i i + 11 # Ili i i '- 1 % " a s " i i i i a i i I i i i i li } I - 4 I -'l ' l' ll ff' - ' - - - ,,, I .%: . al. 1. 'j : .- ---,-_, SF :i ::. ,:',- ' - ' , J,=l-:-: }=
5 = i . ' . I N
fW%F'!l
Page6or7
'Jr3
66 Firestone Boulesiard C<qyacity Erdiaiwemenl Project iktdi[ional Scope ofWork
Cpli ollSoufli Gate
,Tart 31, 2018
Assumptions and exclusions
* City's design requireinents arc shown in tlie attached exliibits * Tliese proposed iinproveinents uiill be added to tlie current City's contract ivitli Griftit)i Company.
* Willdan does not anticipate any iinprovement to tlie storm drain structures. No calculations are expected.
* No environmental docuinentations are included in (his )iroposed scope. * Right-olo-wa)i and easeinent related work are excltided. It is assumed tliat tlie City will acqtiire tlie necessaty 8-foot easement directly wilh lhe property owners. * Student drop-ofT striping aim related work on Dearborn and Ardmore arc excluded. * Wiildan wi11 cotnplete Dearborn Ave Right turn pocket widening design first and subinit ror constrticlion.
We are requesting your approval otathesc extra task. We look forward to continuing to work wit)i tlie City of South Gate. If you liave any questions, please contact Tyrone Peter at (714) 393-1963 or tpeter(awilldan.com Or l'I1e at (562) 619-4424 or bpagett(2i!willdan.coin.
Sincerely,
Willdan Engineering
William C. Pagett, PE.
WILLDAN EjNGINEERING
gWILlAN
67 Attachment E
Amendment No. 2
to Contract No. 3081
AMENDMENT N0. 2
TO AGREEMENT FOR PROFESSIONAL SERVICES
WITH WILLDAN ENGINEERING
THIS AMENDMENT N0. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH WILLDAN ENGINEERING, ("Amendment No. 1"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF SOUTH GATE ("CITY"), on the one hand, and WILLDAN ENGINEERING ("ENGINEER").
RECIT ALS:
WHEREAS, CITY and ENGINEER have previously executed that certain Agreement for Professional Services (Contract No. 3068) dated December 16, 2014 ("Agreement") relating to professional services in the City of South Gate in an amountnot to exceed $847,813; and
WHEREAS, City and ENGINEER have previously executed Amendment No. 1 to Contract No. 3081 dated November 22, 2016 ("Agreement") relating to professional services in the City of South Gate in an amount not to exceed $1 56,692; and WHEREAS, CITY desires to expand the scope of work as shown on the ENGINEER's proposal being attached here as part of this Amendment No. 2 (Exhibit A); and
WHEREAS, ENGINEER had submitted a cost estimate as part of its proposal (Exhibit A); and
WHEREAS, CITY and ENGINEER desire to execute Amendment No. 2 covering said additional Professional Services for an amount not to exceed $246,000 under the terms and conditions of the Agreement and Amendment No. 2 to said Agreement;
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. MODIFICATION OF ORIGINAL SCOPE OF WORK AND FEES TO BE PERFORMED BY ENGINEER.
a. ENGINEER shall expand its scope of work, fees and services to CITY as shown in its proposal (Exhibit A). Said scope of work and fee proposal is made part of this Amendment No. 2.
2. EFFECT OF AMENDMENT.
Except as expressly amended herein, all other terms and conditions of the Rev.4/20"Ig( reement and its amendments, atta,chments, and exhibits thereto, shall remain 68 Amendment No. 2
to Contract No. 3081
in full force. CITY reserves the right to augment or reduce the scope of work as CITY deems necessary.
EFFECTiVE DATE.
Unless otherwise specified herein, this Amendment No. 2 shall become effective as of the date set forth below on which the last of the parties, whether CITY or ENGINEER, executes this Amendment No. 2.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers hereunto duly authorized.
"CITY"
CITY OF SOUTH GATE
Maria Davila, Mayor
Dated:
ATTEST:
Carmen Avalos, City Clerk
(SEAL)
APPROVED AS TO FORM:
I F. Salinas, City Attorney
"ENGINEER"
WILLDAN ENGINEERING
Rev. 4/2016
69 Hwl!,525=1
June 22, 2017
Mr. Arturo Cervantes, P.E.
Public Works Director / City Engineer
City of South Gate
8650 Califomia Avenue
South Gate, California 90280-3075
2401 East Katella Avenue, Suite 450
Anahelm, California 92806
714/978-8200 fax 714/978-8299
www willdan.com
SUBJECT: Firestone Boulevard Capacity Enhancement change order for additional design services to create Public Art Sculptures at Gateway Locations.
Dear Mr. Cervantes:
Willdan Engineering (Willdan) is pleased to submit this proposal for designing, fabricating, fumishing and installing six (6) public art sculptures along Firestone Blvd as part of the Firestone Boulevard Capacity Enhancement Pmject. Willdan and its sub consultant, East Los Streetscapers, will provide the art work related to Firestone Boulevard Capacity Enhancements for $246,000.
For your consideration, Willdan Engineering has prepared the following summary of extra tasks requested by the City.
Project Understandmg
The City would like an artist to design six original sculptures to be placed at six specific locations along Firestone Blvd. Willdan has retained the artist services of Wayne Healy (Artist) of East Los Streetscapers. Mr. Healy will provide the sculpture design, which consists of six metal sculptures on a concrete foundation.
It is understood that maximum design measurements for the sculptures are estimated at 10-foot tall by 6-feet wide by 10-foot long. The exact location of the installations to be determined later by the City.
This proposal is for the design and preparation of construction drawings only. Upon the completion and approval by the City, a follow up proposal will be prepared for fabrication and installation.
Note, it is understood that the Artist will fabricate and install directly and/or work with selected vendor(s). Estimated time for fabrication is 17 weeks, and 6 weeks for installation.
Conceptual Design Criteria
The following elements describe the basis for the art design:
a. The gateways are euced by sculptures along Firestone Blvd.
EnginmngmdPlannlng I EnEffialenoyand&istdnablllty I F)alamEaonomo(<nsultlng l 14(lll4n{llridp&aWdll*muiiJliiliiiii@aauulliiy 714.940.e!300 1800.424.91441 fax: [email protected] I 2401 W Kddla AWam, 8ult* go, Anahakn. (4fomffi W106-Q I www.Wludm.oom 70 Firestone Boulevard Capacity Enhancement Project City of South Gate
June 22, 2017
b. Local industries are Firestone Tires, Boeing - metallic themes c. Circular themes from tires and Shultz Steel rocket casings. d. Don't focus on the past, look to the fiiture (not the old time look). e. Designs are all different.
f. South Gate Industries include:
a Firestone Tire and Rubber Company: 1928;
' A, R. Maas Chemical Company: 1922;
ffl Star Roofing (US Gypsum): 1934;
s Weiser Company Foundry: 1904,
a GM, Pontiac, 01dsmobile, Buick: 1936.
a Shultz Steel Company: 1947
g. Design corridor theme to be curvature, contemporary style. h. Synergy: template art work.
Scope of Work
Conceptual Design Phase
Artist will meet with City staff to review design images for the 6 locations that celebrate the spaces as gateways. The six include 3 public schools (elementary, Jr High, Sr High), 1 College (ELAC branch), City Hall (industry profile) and Rayo Ave & Firestone Boulevard (JAW City's plan).
Preliminarl.i Desi5pi Phase
Artist will meet with City staff to review the updated images established in the conceptual design phase. Upon review and comments from the City, Artist will update the designs based on City's input to generate the next phase of the final design, Final Des8.n - Construction Drawings
Upon acceptance of the preliminary design, the Artist will prepare final sculpture designs based on the refinements accepted by the City and pertinent stakeholders, The revised images will incorporate all changes and input required by the City from the preliminary design phase, and will constitute the entire basis for the generation of the engineering drawings for the fabrication of the six sculptures.
The construction plans will include detailed scaled drawings and foundation design for each sculpture along with site plans for their respective locations (6 total).
Deliverables
Provide three sets of drawings for the six sculptures. Stamped and signed with a professional engineer (P.E.) designation in the State of California. fwl!=l Page 2 of 3
qg
71 Firestone Boulevard Capacity Enhancement Project City of South Gate
Schedule for Design
June 22, 2017
Artist will commence the six sculpture designs upon receipt ofNotice to Proceed from the City. The following is an estimated timeframe for the design and consttuction drawings phase for the six sculptures.
> Kick Off Meeting ..................Week l
> Conceptual Design......,.....,....Week 2 through week 4 > Preliminary design.................Week 5 through week 9 > Final Design ..........................Week 9 through week 15 Fee
Total fund available ..$246,000
- Desigri of the Art Sculptures (6 total)....................,...$ 40,000 - ContractManagementandoversight(@15%)...........$ 6,000 - Fabrication, Furnishing and
Imtallation ofArtSculptures (6 total)....................$200,000 City Requirements
1. City shall provide bronze plaque design, production and installation.
2. City shall provide electric power to the electrical junction box located within the perimeter of the artwork floor.
3. The City shall provide land survey and related documents to locate underground structures and dig alerts.
4. If subgrade stnuctures must be moved, replaced or repaired, it shall be solely at City's expense.
5. City will provide all City permits, plan check, and inspections.
6. Additional site preparations not specifically outlined in the Artist We are requesting your approval of these extra task. We look fomard to continuing to work with the City of South Gate. If you have any questions, please contact Tyrone Peter at (714) 393-1963 or tpeterUwilldan.com or me at (562) 619-4424 or bpaqetFi.willdan.com.
Sincerely,
Willdan Engineering
William C. Pagett, PE.
WILLDAN ENGINEERING
[[WILL9A,,5 Page 3 of 3
72 Attachment F
Amendment No. l
to Contract No. 3081
AMENDMENT NO. I
TO AGREEMENT FOR PROFESSIONAL SERVICES
WITH WILLDAN ENGINEERING
THIS AMENDMENT N0. 1 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH WILLDAN ENGINEERING, ("Amendment No. 1"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF SOUTH GATE ("CITY"), on the one hand, and WILLDAN ENGINEERING ("ENGINEER").
RECIT ALS:
WHEREAS, CITY and ENGINEER have previously executed that certain Agreement for Professional Services (Contract No. 3068) dated December 16, 2014 ("Agreement") relating to professional services in the City of South Gate in an amountnottoexceed$847,813; and
WHEREAS, CITY desires to expand the scope of work as shown on the ENGINEER's proposal being attached here as part of this Amendment No. 1 (Exhibit A); and
WHEREAS, ENGINEER had submitted a cost estimate as part of its proposal (Exhibit A); and
WHEREAS, CITY and ENGINEER desire to execute Amendment No. 1 covering said additional Professional Services for an amount not to exceed $156,692 under the terms and conditions of the Agreement and Amendment No. 1 to said Agreement;
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. MODIFICATION OF ORIGINAL SCOPE OF WORK AND FEES TO BE PERFORMED BY ENGINEER.
a. ENGINEER shall expand its scope of work, fees and services to CITY as shown in its proposal (Exhibit A). Said scope of work and fee proposal is made part of this Amendment No. 1.
2. EFFECT OF AMENDMENT.
Except as expressly amended herein, all other terms and conditions of the Agreement and its amendments, attachments, and exhibits thereto, shall remain in full force. CITY reserves the right to augment or reduce the scope of work as CITY deems necessary.
Rev. 4.'2016 2
5Ci
73 Amendment No. 1
to Contract No. 3081
3. EFFECTIVE DATE.
Unless otherwise specified herein, this Amendment No. 'l shall become effective as of the date set forth below on which the last of the parties, whether CITY or ENGINEER, executes this Amendment No. 1.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. I to be executed and attested by their respective officers hereunto duly authorized,
"CITY"
CITY OF SOUTH GATE
W.H. (Bill) De Witt, Mayor
ATTEST: "ENGINEER"
WILLDAN ENGINEERING
(2,,,,,-o.,
Carmen Avalos, City C
(SEAL)
BY: .CA (L!;:i
Dated: /l-,) 'i - /(:,
APPROVED AS TO FORM:
Salinas, City Attorney
Rev. 4/2016
5i
74 '4)!1- W!nL!e2!nj
2401 East Katella Avenue, Sulte 450
Anaheim, California 92806
714/978-8200 fax 714/978-8299
www.willdan.com
November 4, 2016
Mr. Arturo Cervantes, P.E.
Public Works Director/City Engineer
City of South Gate
8650 California Avenue
South Gate, California 90280-3075
SUBJECT: Firestone Boulevard Capacity Enhancement change order for additional final design engineering services.
Dear Mr. Cervantes:
Willdan Engineering (Willdan) is pleased to submit this proposal for tasks related to the Firestone Boulevard Capacity Enhancement Project. Willdan will provide the services related to Firestone Boulevard Capacity Enhancements for $156,692.
For your consideration, Willdan Engineering has prepared the following summary of extra tasks requested by the City in conjunction with the Firestone Boulevard Capacity Enhancement project. These tasks have been completed or have begun in a good faith effort to expedite the project. We appreciate the opportunity to submit our proposal and look forward to discussing the enclosed information with you.
Teisk /. Traffic Stutty- Higher,Standards o/'CZ//'(!
City requested value additions to the original proposed traffic study to provide higher standards of care. Willdan had performed many tasks to satisfy the City's request, and in some cases, the effort for the analysis were compounded due the multiple scenarios for each change. The Changes are included in attachment l included herewith.
1. Peak Hour Turning movement analysis: Willdan proposed collection for turning movement counts during the AM/PM peak hours for 20 intersections and driveways potentially impacted by the median construction. Noon peak hour analysis was not part of the original study. It was noted that expansion of the study level will require additional authorizations. Per City's request, Willdan performed:
a. additional Noon peak hour data collection and corresponding peak hour LOS Analysis. This analysis indicated if there would be enough on-street parking capacity during mid-day peak. A total of 72 additional scenarios were analyzed.
2. As an added task, Willdan analyzed impacts to circulation if San Miguel is closed at the median. City requested this analysis to demonstrate that when San Miguel is "Closed" by the construction of the medians, there would not be any significant adverse effects.
3. As an added task, Willdan analyzed long term LOS impacts for the 2035 General Plan Buildout condition. This project was considered as a gap closure project and not intended to meet the traffic needs of 2035. Per the City, Willdan included analysis of the 2035 buildout conditions long term impacts.
Engineering and Planning I Energy Efficiency and Sustainability i Financial and Economic Consulting i National Preparedness and Interoperability 714.940.6300 I 800.424.9144 i fax: 714.g40.4920 I 2401 East Katalla Avenue, Suite 300, Analieim. California 92806-5909 I ww.willdan.com C;z.
75 Firestone Boulevard Capacity Enhancement Project City of South Gate
November 4, 2016
4. Per City's request, Willdan added Alternate 2 to the analysis, prohibiting left tums from Alexander. This alternative analyzed Rheem to remain signalized while the median will be extended across Alexander Avenue. Alternative l was the analysis of Rheem and Alexander as a signalized intersection.
Task 2, Storm Water Quality Design Services
Tn June of 2015, the City of South Gate became a party to the Lower Los Angeles River Watershed Management Plan (WMP) along with seven other nearby Cities. The WMP established specific treatment goals for each City including infiltration of stormwater and reduction of total trash flow into the Los Angeles River. The Plan set incremental milestones to reach the total infiltration goal of 173 acre-feet. The first milestone is 35.4 acre feet by the year 2017, it is currently estimated that the City is still far below this goal. However, it is desirable to make all reasonable efforts to achieve this milestone for reporting progress to the Regional Water Quality Control Board.
The City has requested that Willdan investigate and design storm water infiltration systems as part of the Firestone Boulevard Improvement project in pursuit of their 2017 milestone. The project offers an ideal opportunity for installing infiltration systems as it is a large transportation corridor with correspondingly high on site generated runoff.
The County of Los Angeles's Low Impact Development (LID) Manual necessitates that a street or road construction project that reconstructs at least 5,000 square feet of impervious surface comply with the LID manual as well as the USEPA's Managing Wet Weather with Green Infrastructure: Green Streets 26 (December 2008). This includes portions of the road where the grade or elevation has been modified. Construction of the proposed raised median curbs, will exceed the 5,000 square foot threshold of elevated impervious surface, so treatment is required.
Infiltration Best Management Practices (BMP's) can be used to meet the treatment standards required by Green Streets. It is advantageous to the City to install infiltration BMP's as it will help the City to meet both Green Streets and Watershed Management Plan requirements. The proposed work will include the necessary research tasks to complete an efficient design, identity the locations most suitable for infiltration, and design the stomi water treatment systems in accordance with Los Angeles County standards.
The tasks for the storm drain analysis include the following:
@ Attend project meetings related to storm water BMP's and coordinate with the City and their environmental consultant John L Hunter and Associates. * Research and Analysis to determine the following:
o Identify local, regional, and national standards for quantifying the area that must be treated.
o The amount of ninoff generated from impervious surface with grade/elevation change as part of this project
a Calculate total impervious surface with grade or elevation modified by project
iW%!28,,g Page 2 of 9
76 Firestone Boulevard Capacity Enhancement Project City of South Gate
November4, 2016
Estimate amount of runoff generated by modified impervious surface per LACDPW standards.
o Research site locations that may be optimal for infiltration BMP's given the existing conditions and historic groundwater and infiltration data. * Conduct a geotechnical study to determine infiltration rates at each proposed infiltration BMP location:
o Four (4) boring locations are proposed.
o Borings will be conducted in the travel lane closest to the sidewalk. o Borings will be to a depth of 30 feet.
@ Prepare and Submit Green Streets Report
o Willdan will work with the City's environmental consultant, John L Hunter and Associates to determine the requirements and treatment options to comply with City and Los Angeles County standards.
We will prepare and submit a Green Streets Report to the City and representatives from John L Hunter.
* Prepare Plans, Specs, and Estimate:
o Design infiltration BMP's based on infiltration rates and LA County Standards and add appropriate detai) to plans. As an alternative, Willdan may specify a proprietary system that meets local requirements. The sizing of the proprietary system will be provided by the manuracturer based on flow estimates provided by Willdan. The manufacturer's cost to size the proprietary system is assumed to be included in the construction and installation cost for each unit.
o Prepare specifications for infiltration BMP's.
o Prepare construction cost estimates for infiltration BMP's. * Review and respond to up to one (l) RFI and two (2) Materials Submittals pertaining to Storm Drain Improvements during construction if needed.
Deliverables:
* Geotechnical Report with borings and infiltration rate calculations. * Green Streets Report.
* Plan sheet(s) with adequate details for contractor to construct treatment system. Plan and profile views will be provided.
@ Specifications (part of project specials).
* Cost Estimate (part of project cost estimate).
VW%225 Page 3 of 9
77 Firestone Boulevard Capacity Enhancement Project City of South Gate
November 4, 2016
Task -1. Gap Closure between Firestone Place atxd Rt5io Asaenue The City of South Gate has requested that an existing street segment between Firestone Place and Rayo Avenue or otherwise kriown as a "gap closure" segment be included as part of the overall improvements along Firestone Boulevard and to perform an assessment of this portion of the project in the preparation of the Initial Study - Mitigated Negative Declaration (IS/MND) for CEQA compliance and design the street, landscape, traffic and architectural improvements.
According to the City's requested changes to the project, we anticipate that additional work effort to complete the IS/MND will be required to amend the existing Screencheck Draft Initial Study per the proposed amendment to the project limits and conduct additional analyses to assess project impacts on both traffic operation and other potential resource issues. Specifically, the scope to complete this additional work effort would involve the following tasks:
1. Background research and site visit. Willdan will conduct a project review and background research of the new street segment to identify the potential environmental resources and conditions that exist on the project site and will conduct a site visit to document existing conditions.
2. Revise Screencheck Draft Initial Study Checklist. Willdan will perform the following revisions to the Screencheck Draft Initial Study which will include:
a) Revisions to the Project Description, including appropriate tables and figures. b) Revisions to Environmental Analysis Checklist sections to document impacts resulting from construction activities, resource issues and traffic operation.
Some of the potentially affected sections will include: Aesthetics, Air Quality, Greenhouse Gas, Hydrology, Noise, and Traffic.
3. Revisions to technica} studies. Technical subconsultant, Landrum and Brown, Inc., has determined that revisions to technical studies involving assessments for air quality, greenhouse gas and noise will be required.
4. Document preparation. In preparation of the final Screencheck Draft Initial Study, the document will be word processed including preparation of new/revised tables and figures as needed. The final document will be reviewed for QA/QC among the Willdan project team prior to submittal to the City.
5. Management and Coordination. The Willdan project team will coordinate with City staff and the technical specialists in preparation of the Screencheck Draft IS/MND.
Willdan anticipates one (1) coordination meeting between Willdan and the City.
6. Plans, Specifications and Estimates. Willdan will prepare street improvement plan, signing and striping plans, street lighting plans, landscape, planting and irrigation plan.
The project specifications and bid schedule will include these improvements.
7. Traffic Study Update. Willdan will collect traffic counts to study exiting Firestone Atlantic Intersection and Rayo/Firestone intersections for U-turn movements. Willdan will also analyze the property access along eastbound Firestone Blvd.
8. Landscape. Willdan will prepare a conceptual plan of the proposed landscaped median, decorative street light, parkway/sidewalk landscape and block wall architectural treatments. Upon approval of the landscape plans, Willdan will prepare construction documents.
nWl%,.425g Page 4 of 9
55;
78 Firestone Boulevard Capacity Enhancement Project City of South Gate
November 4, 2016
Task 4. Mason Street [mprovenienl.
Based on comments and requests received from project public outreach meeting, Willdan was directed by the City to explore the possibilities of improving Mason street between Bowers Street and Rheem Avenue, since the street has deteriorated due to an increase in tnick traffic and design the necessary roadway rehabilitations. Willdan will design the street to rehabilitate the deteriorated Mason street. Willdan will also improve Bowers Street and Rheem Avenue between Firestone Blvd and Mason Street. All utilities will be adjusted to grade. A concrete longitudinal gutter will be proposed along Mason street to improve drainage flow and reduce drainage related impacts to the street. Willdan will conduct field survey of the existing street, utilities and street furniture.
Task -S. Electrical Design
This task includes the following:
1. Conducting utility coordination with SCE for electrical feed points within the project limit. Coordinate utility information with Electrical Engineering as required for designing electrical system.
2. Design and preparation of electrical plans by Electrical Engineering for median palm tree uplight and for palm tree at toour street corner of the (5) gateway locations where feasible. In addition, proposed electrical design for median electrical receptacles in pull boxes at regular tree locations as an option if directed by the City and uplights for (5) art sculptures (locations to be determined). The electrical design of palm tree uplight and receptacle will follow the existing electrical system at the Firestone Blvd & Atlantic Ave. and at the Azalea Shopping Center.
3. Coordination with Electrical Engineer for preparation of City review submittal package and addressing City comments.
dWlL%9A,N Page 5 of 9
79 Firestone Boulevard Capacity Enhancement Project City of South Gate
November 4, 2016
Cost 8izn:tng,7
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Tmk 1 - Traffic Study- Higher Standards of Care
Performance of City requested value additions to the original proposed traffic study to provide higher standards of care. $40,242
(SeeAttachmentA for
cost breakdown)
Tmk 2 - Storm Water Qualiffl Des-ign Services
Studies and design of storm water treatmerit BMP's beyond services described in the original scope.
$44,207
(SeeAttachment B for
cost breakdown)
Task 3 - Gap Closure behveen Firestone Place andRayoAvenue Provided professional engineering services to add the existing street segment between Firestone Place and Rayo Avenue or otherwise known as a "gap closure" to the overall improvements.
$39,853
(SeeAttachment C for
cost breakdown)
Task 4 - Mmon Street Improvement.
Willdan was directed by the City to explore the possibilities of improving Mason street between Bowers Street and Rheem Avenue, since the street has deteriorated due to increase in truck traffic. $16,820
Task 5 - Electrical Design.
Willdan will conduct utility coordination with SCE, Electrical Engineers, and the City for landscape improvements along Firestone Boulevard. $15,570
a J '6o E a4ft;'z'Ha 4'Tp 4(gl C 73,;;!, .J@4,i
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We are requesting your approval of these extra tasks. Please see the provided cost associated with each task.
We look forward to continuing to work with the City of South Gate. If you have any questions, please contact Tyrone Peter at (714) 393-1963 or tpeter@wil]dan.coin or me at (562) 619-4424 or [email protected].
Sincerely,
Willdan Engineering
William C. Pagett, PE.
WILLDAN ENGINEERING
dW%26,5 Page 6 of 9
80 Firestone Boulevard Capacity Enhancement Project City of South Gate
Attachment A
Tttsk / - Trqff7c Stud)i- Higher Staiulards qfCare
l On Street Parking Capacity:
a Additional Noon peak hour data collection and corresponding peak hour LOS Analysis, to verify if there would be enough capacity to allow on-street parking during mid-day peak. $ 9,572.00
2 Additional-Study -Intersection (10'):-
Analyze impacts to circulation if S'an Miguel is closed at the median. Analysis was done to demonstrate there was not significant adverse effects. $ 2,370.00 3 2035 General Plan Buildout:-
Analyzed long term LOS impacts for the 2035 General Plan Buildout condition. $ 23,500.00 4 Added Altemate 2, prohibiting left turns from Alexander $ 4,800.00 " " ' TotD - $ 40,242.00
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81 Firestone Boulevard Capacity Enhancement Project City of South Gate
Attachment B
Tttsk 2 - Storm lVater Qwlilli Design Services
I Prqject Management $ 2,326.00
2 Research and Analysis
a Research Requirements for Prqject, Green Streets, LID, etc. $ 2,512.00 b Calculate Tributaiy Areas and Runoff Generated $ 2,475.00 c Research and Develop Treatment Altematives and Locations $ 6,092.00 3 Geotechnical Borings and Percolation Testing for Four Locations $ 19,970.00 4 Prepare and Submit Green Streets Report $ 4,246.00 5 Prepare Plans, Specifications, and Estimate $ 5,728.00 6 Provide Construction Support Services
a RFIReview and Support (Assume l) $ 286.00
b Contractor Submittal Review (Assume 2) $ 572.00
Totaj ' $ 44>207.00
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November4, 2016
82 Firestone Boulevard Capacity Enhancement Project City of South Gate
November4, 2016
Attachment C
Task -1 - Gtq> CVosure between Firestrme P1r.ice and Rayo A venue l Environmental
a Perform Background Research and Site Visit $ 1,168.00 b Revise Screen check Draft Initial Study Checklist $ 2,906.00 c Revise Technical Studies $ 5,520.00
d Document Preparation $ 425.00
e Management and Coordination $ 730.00
2 Conduct Field Survey and topography $ 3,380.00
3 Prepare Street Improvement Plan $ 4,000.00
'4 Prepare Signing and Striping Plan $ 2,000.00
5 Prepare Street Lighting Plan $ 3,500.00
6 Conduct Traffic Study $ 3,500.00
7 Landscape Plans
a Prepare Conceptual Layout Plans $ 1,689.00
b Prepare Construction Documents $ 11,035.00
Total $ 39,853.00
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Attachment G
Contract No. 3081
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreemenf') is made and entered into by and between the City of South Gate ("City"), and Wiudan Engineering ("Consultant") identified in Section I hereof.
RECIT ALS
WHEREAS, City desires to engage Consultantto perform certaintechnical andprofessional engineering services, as provided herein, in connection with that certain project identified as:
DESIGN SERVICES FOR FIRESTONE BOULEVARD REGIONAL CORRIDOR CAPACITY ENHANCEMENTS, CITY PROJECT N0. 476-TRF, METRO CALL FOR PROJECTS ID NO. F3124;
NOW, THEREFORE, the parties agree as follows:
1. Parties to the Agreement.
The parties to the Agreement are:
A. Owner: The City of South Gate, a municipal corporation, having its principal office at 8650 California Avenue, South Gate, Califomia 90280.
B. Consultant: Willdan Enzineering
13191 Crossroads Parkway North, Suite 405
Industry, California 91746
2. Representatives of the Parties and Service of Notices.
Therepresentatives ofthe parties who are primarilyresponsibleforthe administrationofthis Agreement, and to whom formal notices, demands and communications shall be given, are as follows:
A. The principal representative of the City shall be:
Arturo Cervantes, P.E.
Director of Public Works/City Engineer
Public Works Department
City of South Gate
8650 California Avenue
South Gate, CA 90280
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84 Contract No. 3081
B. The principal representative of the Consultant shall be:
Kenneth C. Taylor
Willdan Engineering
13191 Crossroads Parkway North, Suite 405
Industry, California 91746
Tel: 800.499.4484
Fax: 562.695.2120
ktaylor@,willdan.com
C. Formal notices, demands and communications to be given hereunder by either party shall be made in writing and may be affected by personal delivery or by mail.
D. Ifthenameoftheprincipalrepresentativedesignatedtoreceivethenotices,demands or communications, or the address of such person, is changed, written notice shall be given within five (5) working days of said change.
3. Description of Work.
City hereby engages Consultant, and Consultant accepts such engagement, to perform the technical and professional services, as needed, set forth in the "Proposal" attached hereto as Exhibit "A." Consultant shall perform and complete, in a manner satisfactory to City, all work and scrvices set forth in Exhibit "A." The Director of Public Works, or the Director of Public Works' designee, shall have the right to review and inspect the work during the course of its performance at such times as may be specified by the Director of Public Works.
4. Data Provided to Consultant.
City shall provide to Consultant, without charge, all data, including reports, records, maps and other information, now in the City's possessiop, which may facilitate the timely performance of the work described in Exhibit "A."
5. Independent Contractor
Consultant is an independent contractor and shall have no power or authority to incur any debt, obligation or liability on behalf of the City.
6. Consultant's Personnel.
A. All services required under this Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local lawto perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.
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Contract No. 3081
B. Consultantshallbesolelyresponsibleforthesatisfactoryworkperformanceof all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.
C. Consultant shall be responsible for payment of all employees' and subcontractor's wages and benefits, and shall comply with all requirements pertainingto employer's liability, workers' compensation, unemployment insurance, and Social Security.
D. Consultant shall indemnify and hold harmless the City and all other related entities, officers, employees, and representatives, from any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices, or of any acts or omissions by Consultant in coru'iection with the work performed arising from this Agreement to the extent resulting from their negligent or other wrongful conduct.
7. Compensation.
A. The total compensation to be paid by City to Consultant for as needed work and services described in Exhibits "A" shall be as submitted in the proposal for an amount not to exceed ,$847813. Consultant's fees and charges for the work and services performed shall in no event exceed those set forth in Exhibit "B" attached hereto and made a part hereof. Notwithstanding anything to the contrary in the proposal, invoices will be processed for payment and paid subject to approval by Director of Public Works and City Council within sixty (60) days from date ofreceipt by Director of Public Works. Travel expenses (time, mileage, etc.) to attend business meetings and/or any otherbusiness associated with as-needed services shall be waived and shall not be shown onthe Consultant and sub-consultant's compensation submittal to the City.
8. Indemnity and Insurance.
A. Consultantagreestoindemnify,holdharmlessanddefendtheCity,itsofficers and employees, from and against any and all claims, losses, obligations, or liabilities whatsoever incurred in or in any manner arising out of or related to Consultant's negligent acts, errors or omissions, or willful misconduct, or those of its employees or agents. Consultant will deliver to City a certificate of insurance evidencing professional liability insurance coverage in an amount not less than $1,000,000.
B. (l) The Consultant, at its expense, shall maintain in effect at all times during the performance of work under this Agreement not less than the following coverage and limits of insurance, which shall be maintained with insurers listed "A" or better inthe Best's Insurance Guide and authorized to do business in the State of California. (a) Workers' Compensation and Employer's Liability
Workers' Compensation-coverage as required by law.
Employer's Liability-limits of at least $1,000,000 per occurrence.
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Contract No. 3081
(b) Comprehensive General Liability
Combined Single Limit-$1,000,000.
The automobile and comprehensive general liability policies may be combined in a single policy with a combined single limit of $1,000,000. All of the Consultant's policies shall contain an endorsement providing that written notice shall be given to City at leastthirty (30) calendar days prior cancellation ofthe policy, ten (10) days notice if cancellation is due to nonpayment of premium. (2) Policies providing for bodily injury and property damage coverage shall contain the following:
(a) An endorsement extending coverage to City as an additional insured, in the same manner as the named insured, as respects liability arising out ofthe performance ofanyworkundertheAgreement. Suchinsuranceshallbeprimaryinsuranceasrespectstheinterest of City, and any other insurance maintained by City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. (b) "Severability of Interest" clause.
(c) Provisionorendorsementstatingthatsuchinsurance,subjectto all of its other terms and conditions, applies to the liability assumed by Consultant under the Agreement, including without limitation that set forth in Section IO.A. (3) PromptlyonexecutionofthisAgreementandpriortocommencement of any work Consultant shall deliverto City certificates ofinsurance evidencing all requiredpolicies and endorsements to the required policies.
(4) The requirements as to the types and limits of insurance to be maintained by the Consultant are not intended to and shall not in any manner limit or qualify Consultanfs liabilities and obligations under this Agreement. (5) Any policy or policies of insurance that Consultant elects to caiH as insurance against loss or datnage to its equipment and tools or other personal property used in the performance of this Agreement shall include a provision waiving the insurer's right of subrogation against the City.
9. Termination for Convenience.
The City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof.
In that event, all finished or unfinished documents and other materials shall, at the option of City, Revised 9/1 l
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Contract No. 3081
become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid a total amount equal to its costs as of the termination date, plus ten percent (10%) of that arnountforprofit. Innoeventshalltheamountpayableuponterminationexceedthetotalmaximum compensation provided for in this Agreement.
10. Termination for Cause.
A. TheCitymay,bywrittennoticetoConsultant,terminatethewholeoranypart of this Agreement in any of the following circutnstances:
(l) IfConsultantfailstoperformtheservicesrequiredbythisAgreement within the time specified herein or any authorized extension thereof, or (2) IfConsultantfailstoperformtheservicescalledforbythisAgreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circiunstances does not correct such failure within a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.
B. In the event City terminates this Agreement in whole or in part as provided above inparagraph A ofthis SectionlO, Citymayprocure, upon suchterms and in suchmanneras it may deem appropriate, services similar to those terminated.
C. If this Agreement is terminated as provided above in paragraph A, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs,reports,etc.,preparedbyConsultant. Uponsuchtertnination,Consultantshallbepaid anamountequaltothevalueoftheworkperformed. Inascertainingthevalueoftheworkperformed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, andto otherdocuments whetherdeliveredto City or in possession of Consultant, and to authorized reimbursement expenses.
D. If, after notice of termination of the Agreement under the provisions of this SectionlO, it is determined, for anyreason, that Consultantwas not in default, orthatthedefaultwas excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 9.
11. Non-Discrimination and Equal Employment Opportunity.
A. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religion, ancestry,sex,nationalorigin,handicaporage. Consultantwilltakeaffirmativeactiontoensurethat subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, handicap or age.
Affirmative action relating to employment shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or Revised 9/1l 5
88 Contract No. 3081
other forms of compensation; and selection for training including apprenticeship.
B. The provisions of subsection A above shall be included in all solicitations or advertisements placed by or on behalf of Consultantforpersonnel to perform any services underthis Agreement. City shall have access to all documents, data and records of Consultant and its a subcontractors for purposes of determining compliance with the equal employment opportunityand non-discrimination provisions ofthis Section, and all applicable provisions of Executive OrderNo. 11246 which is incorporated herein by this reference. A copy of Executive Order No. 11246 is available for inspection and on file with the Public Works Department.
12. Consultant's Warranties and Representations.
Consultant warrants and represents to City as follows:
A. Consultant has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement.
B. Consultant has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the execution of this Agreement. Upon such breach orviolation ofthis warranty, City shall have the right, in its sole discretion, to terminate this Agreement without further liability, or, in the altemative, to deduct from any sums payable hereunder the full amount or value of any such fee, commission, percentage or gift.
C. ConsultanthasnoknowledgethatanyofficeroremployeeoftheCityhasany interest, whether contractual, noncontractual, financial, proprietary, or otherwise, inthis transaction or in the business of the Consultant, and that if any such interest comes to the knowledge of Consultant at any time, a complete written disclosure of such interest will be made to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws.
D. Upon the execution of this Agreement, Consultant has no interest, direct or indirect, in any transaction or business entity which would conflict with or in any mannerhinderthe performance of services and workrequired by this Agreement, nor shall any suchinterest be acquired during the term of this Agreement.
13. Subcontracting, Delegation and Assignment.
A. Consultant shall not delegate, subcontract or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of the Director of Public Works; provided, however, that claims for money due or to become due to Consultant from City under this Agreement may be assigned to a bank, trust company or other financial institutionwithout such approval. Anyproposed delegation, assignment or subcontract shall provide adescription ofthe services to be covered, identification of the proposed assignee, delegee or subcontractor, and an explanation of why and how the same was selected, including the degree of competition involved.
Any proposed agreement with an assignee, delegee or subcontractor shall include the following:
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(l) Theamountinvolved,togetherwithConsultant'sanalysisofsuchcost or prtce.
(2) Aprovisionrequiringthatanysubsequentmodificationoramendrnent shall be subject to the prior written consent of the City.
B. Any assignment, delegation or subcontract shall be made in the name of the Consultant and shall not bind or purport to bind the City and shall not release the Consultant :from any obligations underthis Agreement including, but not limitedto, the duty to properly supervise and coordinate the work of employees, assignees, delegees and subcontractors. No such assignment, delegation orsubcontract shall resultin anyincrease inthe amount oftotal compensation payable to Consultant under this Agreement.
14. Ownership of Documents
All plans, specifications, reports, studies, tracings, maps and other documents prepared or obtained by Consultant in the course of performing the work required bythis Agreement shall, with the exception of any intellectual property rights contained therein, owned or created by Consultant prior to the effective date of this Agreement; and/or created outside the scope of this Agreement, be the property of the City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Consultant under this Agreement shall, upon request, be made available to City without restriction or limitation on their use. City's reuse of such materials on any project other than the project for which they were originally intended shall be at City's sole risk.
15. Entire Agreement and Amendments.
A. This Agreemerit supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.
B. Noattemptedwaiverofanyoftheprovisionshereof,noranymodificationin the nahire, extent or duration of the work to be performed by Consultant hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.
C. Consultant acknowledges and agrees that it has consulted with an attorney, or has knowingly foregone the opportunity to do so and executes this Agreement knowingly and voluntarily.
16. Resolution of Disputes.
Disputes regarding the interpretation or application of any provisions of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations betweenthe parties. In the event that the parties cannot reach agreement, parties agree to submit their dispute to non-binding arbitration priorto the commencement of any legal actionor suit. Theparties are free to choose a mutually agreeable arbitrator; however, in the event of a lack of agreement between the parties, the matter shall be submitted to the American Arbitration Association and be subject to its Commercial Arbitration Rules. Each party shall bear its own costs and fees, and share Revised 9/1l
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Contract No. 3081
equally in the cost of the arbitration fee.
17. If any provision of this agreement is held by court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions nevertheless will continue in full force and effect without being impaired or invalidated in any way.
18. Exhibits.
The following exhibit to which reference is made in this Agreement is deemed incorporated herein in their entirety:
Exhibit "A"
Exhibit "B"
Proposal dated November 4, 2014
Fee Proposal dated November 20, 2014
19. Governing Law.
This Agreement shall be governed by thc laws of the State of Califomia.
20. Effective Date.
Unless otherwise specified herein, this Agreement shall become effective as of the date set forth on which the last of the parties, whether City or Consultant, executes said Agreement. [Remainder of page left blank intentionally]
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Contract No. 3081
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE
CITY OF SOUTH GATE AND WILLDAN ENGINEERING
IN WITNESS WHEREOF, the parties hereto have caused this Agreementto be executed and attested by their respective officers thereunto duly authorized.
ATTEST:
Carmen Avalos, City Clerk
(SEAL)
"CITY"
CITY OF SOUTH GATE
Henry C. Gonzalez, Mayor
APPROVED AS TO FORM:
F. Salinas, City Attorney
"CONSULT ANT"
WILLDAN ENGINEERING
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EXHIBIT A
Firastone Boulevard Regional Comdor Capacity Enhancements - Alameda Street to Hunt Avenue, Metra Call far Projects 10 No. F3124, City Project No. 476-TRF
Wllldan Engineering - Project understanding, Approach and Scope of Work
PROJECT UNDERSTANDIN(J
As described in the City's Request for Proposal, street improvements on the Firestone Boulevard Regional Comdor Capacity Enhancements from Alameda Street to Hunt Avenue, City Project No. 476-TRF are funded by Meiro Call for Projects 2009. The City of South Gate was awarded $9.4 million in Metro's Proposition C monies to fund (he Firestone Boulevard Regional Comdor Capacity Enhancements from Alameda Street to Hum Avenue, Metro Call for Projects ID No, F3124, City Project No. 476-TRF.
Metro and local funds will be used for design and oonstniction. In addition, 66 million in Measure R funds are expected (o be awarded to the project ftom the 1-710 Corridor Program. The design and construcUon budget is estimated at $15.4 million.
The project is a complete rehabili(ation of roadway improvements from Alameda Street to Hunt Avenue improvemen(s include, but are no( limited to:
Increase the number oflanes from 4 to 6
Pavement rehabilitation along wi(h localized removal and replacemen( of the failed portions of the roadway nstallation of landscaped and hardscaped medians with drought resistance plants, irrigation sys(em, and lighting Reconstruction of any deficient sidewalk, curb and gutfer, driveway approaches, and noncompffam ADA curb ramps S(reet parkway (rees wi(hout irrigation
Artistic elements shall be included to enhance the aesthetics of the corridor: two concepts shall be developed for City approval
Gateway corridor entrance, with entrance monument, at west city limit Bus shelters and bus turnouts
Traffic Signals modifica(ions will Indude battery backup, pedes(rian countdown heads and the ability to upgrade to LED where applicable
Evaluation of in(ersections within ptoject limi(s to de(ermine if new (rafflc signals are warran(ed or desirable relative (o other proposed ptoject imptovements; any new traffic signals will include battery backup, pedestrian coun}down heads, and utilize LED for lighting wherever prac(ical.
Signals would be synchronized between Alarneda St. and Hunt Ave. (o reduce irafflc congestion and improve bus speeds
Conversion of street lights from series circuit to multiple circuits, and upgrade (o LED in areas where a conversion has not been previously implemented
Peripheral drainage improvemen(s such as utility relocation where applicable Signing, striping and replacement of exisiing detector loops with video detection equipment To )he maximum extent practical, the design shalf emphasize sustainability in pavement technologies, air quality, storm water treatrnen(, wa(er conserva(ion, green stree(s (echnologies, complete stree(s, e(c.
The City In!ends to increase traffic capacity on Firestone Boulevard from two lanes in each direction to three lanes in each direction as well as add raised landscape medians and improve pavement conditions. The project ex(ends approximately 2.5 miles from Alameda S(reet near (he western city boundary, easterly (o lhe recently constructed improvemen(s for (he Firestone/Atlantic proiect and the improvements for the AspiteiFirestone Academy near Hunt Avenue.
Available funding includes 2009 Me(ro Call-for-Projects project F3124 in the amount of $9,423,792. Other available funding includes the recently passed Measure R )710 mitigation hinds of $1.5m for design and $4.5m for additional construction funding.
South Gate currently has $15.4m available for the design and construcUon of the project Willdan prepared both of the successful funding documents and presen(ation.
In lhe general plan, Fires(one Boulevard is classified as a Boulevard or Primary Arterial with six lanes,within the proiect limits.The crossing street of Long Beach Boulevard is also classified as a Boulevard. Other crossing streets are dassified as Avenues or Secondary Artenals. They are State Street and Califomia Avenue. Truba Avenue, O(is S!rest, and Alexander Avenue are listed as Collector Streets. The intersedions with Long Beach Boulevard as well as Califomia Avenue are listed as Enhanced In(ersections meaning that additional (urn lanes may be ul(ima(ely needed at these intersections.
The generaJ plan shows Fires(one Boulevard as both truck and (ransi( routes. Field observa(ions and local land use show a high level of truck traffic. Meim Bus Route 115 ulilizes Firesione Boulevard as a major corridor s(arting in Playa Del Rey and ending in Norwalk. Several Metro stops occur within the project limits and many of the crossing streets contain bus routes. Existing bus stop infrastruc(ure is generally blue metallic benches with occasional shaded struc(ures. The tecently constructed educational facility on the sou(h side of the street jus( west of Long Beach Boulevard and Elisabeth Bakery includes a widened drop-off area.
sxlendjng
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reach
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93 There are no proposed bicycle lanes on Firestone Boulevard per the general plan. Independence Avenue (o the north and Southem Avenue to the south are lisied for Class II bike lanes, relieving Firestone of needing bicycle lanes. Truba Avenue shows a Class II bike lane to the north of Firestone. Madison, Califomia, and Alexander Avenues are Class Ill bicycle facilities ihat cross Firestone Boulevard. The City's draffl Bicyde Master Plan, May 2012, describes adding bike lanes if Firestone Boulevard is widened. The proposed bikeways map shows a colored bike )ane on Firesione. The conflicts between the two plans need resolving. The City does not intend (o include bicycle lanes on Firestone Boulevard at this Ume.
The funding allocated is (o meet automobile (rafflc needs. The General Plan Mobility Plan labels Firestone Boulevard as a Key City StreeUComdor with Specific Street Standards. It describes a road that is somewhat wider in the fu(ure than (he airren( stree( width. The general plan Firestone Corridor policy states 'over time, the Firestane Boulevard right-of-way (including sidewalks) should be mdened to accommodate increased traffic and io improve the pedestrian environmeni'. It also staies 'the City should undertake a s(reetscape improvement program lha( indudes street trees, wider sidewalks, pedestrian faciliUes such as benches and bollards, improved crossings'. Fuiure development described per the Fires(one Comdor should be able to provide ihe additional widening not included in this project.
We believe it is important to understand both the City's long-term as well as proposed project goals in order to provide the City with the best possible project understanding.
PROJECT APPROACH
Willdan has prepared this proposal with great consideration of the City of South Gale and the community that the project will serve. Because we understand municipal roadway engineering projects and how to apply that knowledge effectively, we have garnered a proven history of successfully implementing many projects within the region and speciflcally the City of South Gaie.
This experience-based knowledge allows us to focus on the local community's needs and expectations matching that with the best implementation of design to deliver projects wiihln the funding available. Willdan knows how (o work with Meiro, Los Angeles County, and Gateway Ciiies Regional Agencies such as Gateway COG, Souihern Califomia Edison, and Central Basin Municipal Water District. Our history with Sou(h Gate is long and involves numerous projects of this type as well as other projects ihat will affed the successful delivery of this project. We know how (o work with City staff and how to deliver a project that will exceed expectations.
Willdan will make use of iis history with the City and its experience within this project area to provide a sirong foundaiion of backgtound infotmation. This experience includes dealing with various agency entities involved as well as ihe community and potitical structure. The approach is to give the City the best value and maximum flexibility (o work within available funding to improve Firestone Boulevard.
A significant portion of the project includes existing concrete paving. We know it is Important io the City to undersiand not only future (rafffc condi(ions, but io plan for water and sewer line repairs and upgrades and add a fiber connecUon and reclaimed wa(er line for Central Basin Municipal Water Dis(rici prior (o construcUng pavement upgrades.
Our focus will be (o give the City in a solid understanding of the overall projed componenis, cost, and potential phasing during the prelimlnary initial studies/environmental phase. Community input for the widening as well as new landscape medians and other new project features is important in lhe iniiial studies phase. This way, when the project moves into ihe plan preparaiion phase, changes are minimized and the schedule can move forward in a predictable manner with minimized risk.
The focus in the flnal design phase will be to work wi(h (he City (o prepare project plans ihat minimize consfruciion risk while streamlining the information the City would like shown for the mn(ractor while minimizing design costs.
Project Management/Adminlstratlon/Meetlngs
Willdan's knowledge of complete ptoiect delivery requiremems set it apart in the industry. Our full-service turnkey ability from preliminary concept, funding acquisi(ton, environmenial documents, final design, constniction support, and management make us able (o understand the City's needs and easily support the City's project manager by providlng cost- and schedule-effeciive project implementation and incorporating innovative City stra!egies through effective s(andards and code compliance.
Through this knowledge and experUse, Willdan believes we can support and lead South Ga(e on this project betier ihan any olherconsuliant.
Phasal-Prellrnlnary Deslgn
During the preliminary design phase, Willdan will meet with various City departmen(s and other agencies to confirm project requirements. Agencies will indude City Engineering, City Wa(er and Sewer Divisions, Central Basin Municipal Water Dis(rid, Los Angeles County divisions, Edison, and any dry utility companies that may be affeded as determined in ihe uUlity search.
The current romway width is generalty 74' with U' sidewalks on both sides. Parking is allowed on both sides of the street in mos( locations. The right-of-way width is generally 100' mde. Key parameters when converting from four lanes io six lanes is to work mih the City (o da(ermine the feasibility of mdening Firesfone. Adding a raised plamed median should generally be 10' minimum width. This will ptoduce traveled way mdths of 32' wilhout mdening. 32' (raveled way width will include at least one 10' lane width. While the 32' width can produce ihree lanes of (ravel, the City may find it desirable (o widen the road in key high Page2ofl2 ffl fi Englneering ;sch
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traffic ateas. Any widening will teduce the sidewalk width however. While a taised planted median width of 10' is possible, the Ci(y's general plan shows a 14' median. General Plan travel lane wid(hs vary from 1 T (o U'.
Per a separate project, a right-ium lane/drop off lane will be added on East Bound Firesione at OUs Avenue for the South Gate Middle School. A second separate proied will enhance traffic and pedestrian improvements as part of a Safe Routes to school project. ImegraUng these three projecis logelher could best be implemented as part of this project (see our proposal for Firesione Boulevard and Otis Street Improvemenis and Imperial Highway Center Median, City Project No. 496-ST, Federal projed No.
HSIPL-5257(032) for a concept of the layout for the Fires(one Boulevard/Otis Street conflicts).
The traffic study may also show that additional (um lanes would imptove traffic movements at Enhanced Iniersections or other intersections. Traffic signals, including those recenily construc(ed; street lights; etc. are located such that widening mll likely cause relocaUon or replacement. Any mdening mll cause relocation of stomi drain inlets.
Establishing the best fit of imptovements fot the available $15.4m mll be key in preliminary design phase. The preliminary phase is also whge gaining public support for the design will also be key. SuccessAilly implemenUng these two items mll greatly jBprove the success of the project and streamline the schedule to allow work to progress in an orderty cost efficient fashion.
Willdan suggests providing three general design a>ncepts to increase the proied from four lanes to six lanes in the preliminaryphase. A raised plan(ed median would be pmvided in all three concep(s:
1. Siriping changes only - pavement would be repaired along with ramps and sidewalks. Signal modifications would be minimal as well as storm drain modifications.
2. Widen up (o 3' at the major in(ersecuons - mdening would occur for approximately 500'either side of (he in(ersecilons to accommodate ium movements. Sidewalk would be reduced to approximately 10' in (hese locations. Project5 would be designed wi(hin the existing right-of-way. This may produce unusual ramp designs. The widening would require modifications to the traffic signals, storm drain inlets, and possibly pavement grades (o account for the widening.
3. Widentheentirelenglhup(o3'-sidewalkwidthwouldbeapproximatelylO'theenlirelength.TheCitymaywanttoteview possible right-of-way acquisiiion in this concep(.
Based upon (he three concepts, it is assumed the City will take portions of each concep( to gain the best value to spend the $15.4 million into one final concept be(ore proceeding in the final engineering phase (see concept plan illusiraiing potential aliernaiives).
Based upon (he approved concept, the environmental document can be completed and the preliminary proiect apptoved soPhase 2 - Final Design can proceed.
Key Components to be Addressed In Prellmlnary Deslgn Phase Dralnage/Storm Water Quallty
No measurable increase in storm waier runoff is anticipated. Based upon this and the unlikely even( that (here will be changes io drainage areas, it is not aniicipated ihal drainage improvements other ihan relocations will be required. As long as inlet capacity is not reduced and curb heights ate not signiffcanUy reduced, significant drainage calcula(ions are not anticipated.
There is no anUcipated measurable Increase in impervious area (hat would trigger storm wa(er quality improvements. The project should not exceed current Reglonal Wafer Quality Conirol Board limits for Green Streets set at a 10,000-square4ool Increase In imperviousness. However, widening the streets may trigger s(orm water quality treatment as it may change ihe alignment as well as purpose and intent ofthe roadway.
The project will, however, likely exceed constniction disturbance thresholds (hat typically trigger preparation of SWPPP.
We believe i( will be extremely important to understand the regional significance of this projec( in relaiion to evolving storm water quality guidelines. This should indude meeting wilh the City's storm water quality consultant - John Hunter to determine how Theproject can work within (he new permit guidelines.
Roadway Improvements/Strlplng
Establishing the proiect roadway improvemen(s to work within the City's available funds will be a key projed mmponent.
The (rafflc study will generally delermine which local side streeis can be restric(ed to right-turn only, allowing medians to be built along Firestone Boulevard. The project aerial topo will provide a base !o determine proposed lane wid(hs, widening, iurn lanes, e(c.
The widening/striping plans will be prepared with (he City's general plan requirements in mind induding side streets. It is not aniicipated thai all general plan requirements can be met wiih available funding. However, we believe it is In the City's best interest to attempt to locate improvements in a manner that will require minimal disnipiion when City streets are mdened in thefu(ure to meet general plan requirements.
Understanding multi modal transit such as increased tnick or bus traffic, reviewing possible additional bus iurnou(s for public bus stops as well as schools along (he rou(e are key componen(s (o designing the proposed improvements. Understanding fu(ure bike lane locations on intersecUng stteets and how )hey impact the intersections with Firestone are also important to minimizefuture improvement cos(s (o the City.
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95 Another key item to approach in the preliminary design phase is reviewing the existing ADA ramps that are non-compliant. There are a number of locaUons that will require modified standard designs. Many existing ramps along Firestone Boulevard appear to meet current ADA requirements by using modified designs. Many others do not meet current code and may be difficult to bring up to code. However, understanding these ramps and how they can be addressed may have an impad on right-of-way, truck and emergency vehicle turning movements, traffic signal foundation locations, and overall project oosis. Any widening will complicate ramp design in order to stay within the exisUng Right-of-way. Ramp modification will also affed business access in some locations. Understanding these de(ails in the preliminary phase and including in the public outreach mll be important.
Driveways will also be evaluated to determine ifthey meet currentADA requirements.
Curb condition and heights should be reviewed during (he pteliminary phase. Many curb heights along Fitestone Boulevatd ate much grea(er ihan 8 inches. The City has been reducing the height where possible on the Firesione/Atlantic project. Evaluating heigh(s should be included as part of the paving strategy to determine the most cost-effective way )o implement and change height.
Pavement Strategies
It is importani to understand the strength properties of the exisUng pavement and subgrade soils to deiemiine how to accommodaie proposed improvements, including increases in the Traffic Index due (o increased traffic. Heavy bus and truck traffic witl be keycomponen(s In addition io increased average daily (rafflc (AD T).
The existing pavement is a mix of axncrete pavement asphalt pavement, and asphalt overlay on concrete pavement. The goss section may not be uniform. Gutterwidths vary from O feet to approximately 6 feet.
Pavement core samples will be (aken as well as soils borings for utility trenching and shoring geotechnical needs and will be strategically located to help uncover varying pavement conditions. Non-destructive deflection tesUng of asphaffl concrete pavement should be peformed (o further understand existing pavement conditions. Areas exhibiting pavement stresses will receive additional evaluation.
The pavement management system report prepared by Willdan this year will be utilized to help determine loeations that may need additional pavement improvemen(s beyond grind and overlay.
Strategies will also be evalua(ed that are not only cost effective but encourage recycllng or minimize handing that increases energy requlremenis and decreases air quality during constnic(ion.
Pavement strategies that allow contractors to bid altematlve pavement sections where appropriate could further minimize consiructlon costs.
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The pavement management system report prepared by Willdan this year will be utilized (o help determine locaiions that may need additional pavement Improvements beyond grind and overlay.
Straiegies will also be evalua(ed that are no( only cost effective bu( encourage recycling or minimize handing that increases energy requirements and decreases air quality during construction.
Pavement strategies that allow con(ractors to bid aliema(lve pavement sections where appropriate could further minimize cons(ruciion costs (see exhibi( illustrating potential median conflicts, typical loca(ions for replacement of water and sewer lines, and locaUon for fu(ure rgycled water main).
Right-of-Way Acquisltion
Willdan has prepared a map of the existing right-of-way based upon Los Angeles County GIS and assessor's data. According to (his research, ihere are several locations along Firestone Boulevard where right-of-way has not been recorded. We have nin into }his situation on many previous projects and it is usually lust a procedural issue. The City may want to consider adding recording these parcels to the overall proied scope.
Our preliminary striping layou(s used for preparing this proposal indicate ihat (he property on (he north side of Firestone Boulevard immediaiety west of (he Azalea Regional Shopping Center projed may need an ae4uisiiion or an easement if (he City desires three wes(bound lanes in this area. The Metro funding did not anticipate right-of-way. Willdan is proposing to study alternative layouts (o avoid right-ofway impacts at this property. Due to the possibility of right-of-way acquisition, Willdan has added a right-of-way acquisiiion firm to the team in case (he City's preferred design requires additional right-of-way.
Publlc Relatlons
Hundreds of businesses and residences will be affected by this proied. On previous proiects, Willdan has worked wi(h the City to go door-to-door to businesses (o recehie projed input Willdan suggests making a public presentation (o iniUally inform the public about the project and receive inpu(. A second meeting would show details of the proposed project. A (hird meeUng would include a Council hearing for preliminary appmval and environmental appmval. The community can be informed of the meetings thmugh website posiings, local newspapers, and community websites. It may also be desirable (o set up less formal ouireach presentations at key locations such as al the Azalea Shopping Center, Schools or other areas along the Firestone Corridor.
96 Environmental
Based upon our understanding of ihe capacity enhancement, there exisls the po(ential to create significant environmental impacts, thus requiring that an initial study (IS) checklist be prepared. We anticipate that CEQA approval mll be in the form of a miiigated negative declaration, wi(h mitigation based upon results of the IS and associated technical s(udies. Willdan, working in close coordination wiih our technical subconsultanis and the City, will prepare an administrative drag IS.
Streetscape/Beautiflcatlon
The City's general plan has many goals for the Firestone corridor. Due to existing Ainding constraints, many of these improvements may be delayed (o fu(ure developmeni projects. Willdan will, however, prepare an overall street beauiification plan to show preliminary designs for the medians and relocated street trees. This beautificalion plan is an(icipa(ed to be part of the public presentations and should be a key to gaining public support for the project.
The City desires to create a corridor entrance on the West end near Alameda Street. Plant types and aesthetics will also address longevity, maintenance and as well as drought tolerant and ability to grow healthily with recycled water. Bus Shel(ers mll also be evaluated in the streetscape beautiflcaUon plan.
The City also desires io create two concepts artistic elements ihroughout the comdor. Willdan suggests having multiple local artisis a:impete for the two concepts. We have successfully included ihis approach on ihe Me(ro Orange line.
Construction Phaslng/Staging
EffecUve project implememation includes understanding how to phase the project if all necessary funding is not available for construction, Design improvements, especialfy underground utiliiies must be considered in the preliminary approach so that if (hey are added post-surface-improvemem-constnic(ion, they will not scar recently constnic(ed pavemen(, (rafflc improvements, landscaplng, eic.
Construction irafflc oontrol and staging is typically lefi to the contrac(or in South Ga(e. However, constniction staging is often one of the key public concems for a project of this magnitude. The City may want to have concept traffic control/staging plans prepared as part of the public review process. The City typically requires two lanes of irafflc in each direction (o be maintained during constniction.
Project Fundlng/Budget
There are potentially more imptovements iden(ified in the City's tequest for proposals and general plan than the available funding. Willdan will prepare concepts (hat work within currently available funding. Willdan typically assis(s public agencies, including South Gate, with acquisition ofvarious public funds and is available to assist the City in this area.
Phase 2 - Final Deslgn
Willdan's design staff is likely the most knowledgeable of any consulting firm as it telates to City of South Gate and local and regional agency s(andards in the project design phase. Willdan, as part ofour quality control program, has s(rong experience and standards for interdisciplinary review so ihat various disciplines, such as civil, traffic, and utlli(les, are coordinated. We find this approach extremely sua:essful in not only providlng plans (hat adhere io design standards, bui plans that ease the ability of the contractor to construct the project on time and within budget.
Wllldan believes that successful design implemeniation involves solving critical issues during the Phase 1 preliminary design.
This helps minimize potential change oosts and schedule delays.
Constructlon Phase
Willdan provides iumkey services from ini(ial conception to cons!nic(ion support and constnidion management Our expenence allows us to provide quick, well thought-out leadership in the construction Implementation phase from bid support (o constnicUon meetings and response to RFIs and submittals. We have the expertise needed (o quickly respond to questions and provide effective solutions that minimize conslniction schedule and cost impacts.
SCOPE OF WORK
TASK 1- PROJECT MANAGEMENT
Willdan will supervise, coordinate, monitor and review design for conformance with City Standards, policies, and procedures.
Willdan mtl be responsible for the following:
* Maintain cominuous communication mth the City Projed Manager, including meetings (o review the initial concept plan and prOjeC! !i(afLl!i at 30oA, 60%, 90% and 100% completion. * F'mvide a Monthly Project Status Report
* Assist staff in making presentations at public meetings on as-needed basis. * Ensure project delivery on schedule and within budget Page5ofl2
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97 Willdan mll cootdinate and facilitate tegular meetings with City staff and utility mmpanies and other parUcipating agericies, as required, to discuss work progress, schedule, and related issues in order to exchange information, discuss and resolve issues, and (o main(ain progress of the Project. Willdan will prepare meeiing minutes with an action item matrix and agenda which will be distributed to the City, and o(herattendees or organizations, as required.
Willdan will be required to attend a pre-design meeting wiih City representatives to review the project in detail. Willdan wil) determine requirements and procedures for design, ongoing review, and Coordination. In consuliation with City representatives, the Mlldan will determine relevant issues spe6fic to ihe Project, design standards, and funding limits. Progress meetings will be held monthly or more frequenily if needed, with City staff.
Oeliverables:
MeeUng Schedules, Attendance, Rosters, Matrix, and Minu(es Detailed Project Schedule
Monthiy Pmied Reports
TASK 2 - AGENCY & UTILITY COORDINATION
Willdan will identify and coordinate with the affected utility companies wi(hln the project site as well as adjacem Agencies as necessary. Coordination with the utilities companies will include the following iiems:
j Prepare an initial request for uUllty Information such as a(las sheets, mapping, or as-built plans. A utility base map will be developed based upon infomiatlon received from (he utility companies. 2 Submit 30o/o, 60%, 90%, and 100% plans to the utility companies for review and comment. Plans will only be distribuied io those u(ility companies with facilities within ihe immediate project area. 3 Coordinate with uUlity companies to implement upgrade of Their facilities (upon (heir request, as needed, within the proiect limit.
4 Willdan will be responsible for detemiining any utility upgrades or installations that will be required to service the existing and proposed improvements and to coordinate the installation of all required upgrades with each affected utility company.
5 Maintain a mnlact log.
Wilfdan will coordinate (he project impmvements with proximate Improvement projects, the Firestone Boulevard/Otis Street tntersection tmprovements and the Safe Route to Schools, Cycle 10 projects. Willdan will coordinate (heir design as required with the City and oiher consuliing engineers to avoid dupllca(ion of effort and Integration of the imptovemen(s proposed for ihe three respective projects.
Willdan will conduct a utility inves(igaiion within the Project construction limits based on available record Infomiaiion and review utility informaUon to determine the impact of (he projed on itie various u(ilitles, induding making contacts with each affected utility company io deiermine profiles of high hazard/high pressure faciliiies that may interfere wi(h proposed constniction.
The City of South Gate owns its wa(er and sewer lines. At ihe 60% plan submittal, Willdan will prepare a cost estimate outlining (he cost of reoonstnicUng all water and sewerage facilities within the project area versus relocating the affected portions out of the median area only. Based on the available budget, the City will make a determination to either reconsiruct its facili(ies or relocate the affected portions only.
TASK 3 - PRELlMINAFiY ENGINEERINa
3.01 FIELDSuRVEY,RIGmOFWAY
Consult will perform enough survey which witt guarantee accuracy of the final constnictian plans. Surveying mll be in accordance with the follomng:
a. The rehabilita(ion s(ra(egy seleded will de(ermine the extents of ground survey required. Should pmposed improvements impact exisUng cross-slopes, full street sections and a sec(ion ana!ysis mll be required to ensure acceptable cross-slopes. The analysis will be performed at 50-foot intervals, driveways, and at appmaches io in(ersec(ions to ensure a propercrown transition.
b. Willdan will pay dose attention to the fad )hat the existing cross fall on Firestone Blvd. may not be a straight grade. To avoid the temoval of the exis(ing stnictural section of the roadway, the grinding and overlay of the existing street may have to (ake place at the proposed lane lines. Adequaie surveying must be provided ror this purpose.
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c. Full street sections include obtaining field dala at all control or critical poinis, such as CL, BCR, ECR, and at any grade breaks between lips of gutters, andlor edges of pavement, and flow lines. Survey of parkway improvements is not foreseen.
d. d Perform field measurements to define and to mark, at the time of design, locaUons of pavement (o be patched, reconstructed, or repaired prior to overlay and record for plo(ting on plans. Field measuremen(s will be provided by the same experfenced pavement engineer who determined the overlay requirements. e. Perfomifieldmeasuremenlstorecordlocationsofexistingirafflt,fea(uresandoontrolstoberesiored. f. Es(ablish right-of-way through reazrd research
g. Extra right of way may be required at the location of any new traffic signals. Willdan will deiermine the exten( of the required right of way and will prepare all fegal descriptions of property to be acquired. The City currently many irrevocable offers on Firestone Boulevard which can be accepted i( need for the Project Dellverables:
Electronic copy of all field survey in AutaCAO, latest fotmat
3.02 GEOTECHNICAL 1NVESTIGAT10N8 AND PAVEMENT REHABIIITATION STRATEGIES All work identified herein will be performed by a Geotechnical Engineer Registered in the Sta(e of California with an expertise in pavemeni design.
Willdan will conduct geotechnical investigaUons for the existing pavement as required for the preparaUon of a rehabilitation program. Willdan will identify In the final scope of work the geotechnical investigations necessary for the Pro%ecl. The basis of this analysis and report is that the Pmjec( streets will receive a grind and overlays with minor reconstruction as needed. Willdan will make a flnal determina(ion.
Note: Firestone Boulevard was once designated as a State Highway No. 42 and it is anticipated (hat current pavement consists of 6inches ofAC on PCC.
Geo(echnical invesiigations may include but are not limited (o the following:
* Condud a siie specific geotechnlcal exploration program io define geo(echnlcal condiiions for the proposed improvements. De(ermine the number of borings required and range of depth based on (he Project needs. * If it is in the geoiechnical engineer's opinion and determined by him to be necessary, conduct pavement deflection test per Caltrans Method 356 (o de(ermine recommended overlay thickness. a Develop pavement repair strategies and pavement s(ruciural design recommendations based on (esting results and reseatch ofCity tecords.
Prepare a draf! geotechnical report for City review and comment. Submit three copies.
Incorpora(e City comments and prepare the Final Geotechnical Report. Submit three @ COplea.
Pavement reatmmendations will be based on a value engineering evaluation of life span versus cost for viable strategies (o keep the project within budget, and will not cause the cons(rucfion budget to be exceeded. Willdan (ai the City's request and based on his value engineering report) will be subject to tevislng the tecommendations at Willdan's cost,ifrecommenda(ions that exceed the project budget are made.
Deliverables:
Three copies of Draft Geo(echnical Report
Three copies or Final Geo(echnical Report
3.03 ENVIRONMENTALSTUDIES
A Mitigated Negative Declaraiion is anUcipated for the Projed; however, Willdan will determine the appropria(e levels of environmen(al dearance. Willdan will prepare the necessary environmental documents when required. Coordination with stake holders and public mee(ings are required. Wit(dan will be responsible to publish any and all notices for public hearings and participate in any and all said meeiings as deemed necessary by the City. The City mll not reimburse Willdan for any costs associa(ed wilh this i(em including but not limited (o publications, preparation of any mee(ing materials, revising the document, -etc.
Deliverables:
Three copies of Drafl Environmental Report
Three copies of Final Environmen(al Report
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99 3.04 TRAFFIC STUDY
Willdan will prepare a Traffic Study to determine existing traffic conditions, patterns, traffic loads, and to aid in the design of the Projed (o produce (he most favorable traffic capacity improvements within budget restraints. This study will indude but not limited to:
1. AM, Noon and PM peak-hour manual fuming movement ounls at each intersection and major driveways within the Projed limits.
2. Collect 24-hour ADT count and vehicle classification data at a minimum of two locations.
3. Identification of major Yp generators along the median corridor and recommendations for median openings or disaission ofwhere motoris(s can legally make a u-turn io enter or leave the generator.
4. Overall citculation discussion wilh ptoposed median utilizing The City's exisUng traffic signals.
5. Remmmended median mdth, lane widths and landscape requirements (o maximize sighi distance in key areas.
6. Recommended location of median openings utilizing the City's existing traffic signals.
7. Recommend turn pocket lengths.
8. Other pertinent design fea(ures.
9. Present al(ernate routes available to developments effected by cons(niction of (he median.
10. Traffic collision history review (3 years) to de(ermine the number and type of collisions occurring along ihe median section.
jl Synchronizing(hetrafflcsignalsonFires(oneBoulevardtoimprovetrafflcflowatlhepostedspeedlimit.
Oel)verables:
Three copies ofTraffk, Study
3.05 CONCEPT PLAN8
Willdan will be required (o provide all efforts necessary to achieve the City of South Gate and other Siakeholder approvals of the landscape median concept. Services required include but are not limitm (o the following:
3,OS,01 Draft Medlan Concept Plans
The City wishes to implement a signa(ure design along Firesione Boulevard, with a gateway corridor theme at (he Westerly entrance to (he City. This design will be reflected on major in(ersections along Firestone Boulevard such as at Long Beach Boulevatd, State Street, Califomia Avenue and O(is Street. Willdan will provide two concepts for which themes will be proposed.
t Reconnaissance - Review existing conditions, (rafflc circulaUons, land use, e(c. prior to making recommendations I0 the City. Review and evaluate preliminary median layout concepts developed by the City. Meet with City staff to discuss key Issues and make recornmendaUons for improvemen(s. Prepare a memo iden(ifying key issues and solutions.
2. Based on the preliminary median layout, key issues, and driveways and intersection counts, develop a preliminary median concept plan. Loca(e/plot major business and commercial es(ablishmen(s on layout plan; show typical cross sections. Present concept plan, along with engineering esiimaies, (o the City.
3. Obtain Ci(y inpu( and incorporate changes as reques(ed.
Dellverables:
Memo with Key tssues and Solutions, Three Copies
Draft Median Concept Plans (two Concepts), Three Copies Engineering Estimate (two Concep(s), Three Copies
Revised Draft Median Concept Plans (two Concepts) addressing City comments, Three Copies
3.05.02 Landscape Medlan Concept Plan
All work identified herein will be performed under (he direction of a certified Landscape Archi(ect.
1. Meet with The City staff to discuss preferred concepiual designs for the landscape portion of (he proposed medians.
2. Prepare and present preliminary landscape and architectural layout plans and engineering esttma(es to the City or Soulh Gate. Include plant palettes, pho(o simulations and conceptual colored plan views and typical median sections.
3. Revlse median and landscape layout plans rot public presentation based on the Cities' input and comments.
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Deliverables:
Engineering EsUma(e (mo Concepts), Three Copies
Drafl Landscape Median Concept Plan, Three Copies
PresentaUon Material (Plant Palettes, photo simulation, colored plan views, etc.), Three Copies Engineering EsUmate, Three Copies
:i.os.o:i Public Outreach
Prior (o ffnalizing the median concept plan, City Council and public input will be considered. Willdan will perform (he following:
t Participa(e in all public outreach meeUngs (o discuss ihe Projed. Willdan will document the outreach meeUng and stakeholder commems.
2, ParU(ipa(e in all presentations to the City Council to discuss (he Projed. Willdan will document comments from the City Council.
Delivmables:
Presen(ation Maierial
Meeting Minutes wRh list of interested stakeholders and comments
3.05.04 Flnal Landscape Median Concept Plans
Following (he a:indusion of City, stakeholder, and City Council meetings and input, Willdan will prepare the Final Landscape Median Concept Plans and engineer's estimate. It will con(ain both the median layout and landscape concepts.
Deliverablei:
Final Landscape Median Concepi Plans (Two Concepts), Three copies TASK 4 - PLAN PREPARATION
Upon approval of the concept plans by the City, the final design phase will be initiated.
Willdan will submit plans, specifications and quan(ity takeoff esUmates at levels of completion of 30%, 80%, 90%, and 100%.
City will provide review commen(s at all design s(ages. It is expec(ed that 100% plans will be comple(e and include comments and input from all stakeholders. One set of mylars will be produced after 100% plans are approved by the City.
Plans will conrorm to City standard plans and CADD standards and be prepared utilizlng AutoCAD 2€114 software. All plans willbe signed by a regis(ered civil or traffic engineer, as appropriaie.
The proied plan set is expected to include the following:
a. Title Sheet/Typlcal SectlonsXseneral Notes: Sheets will be provided for the projed title sheet, sheet index, typical sections, general notes, abbreviations, and master list of construc(ion notes. b, Roadway Plans: Plans will be prepared at 40 scale. Plans will be double stacked where profiles are not necessary and will indude all utllity informaiion and the disposition of existing and proposed improvemen(s. For any widening segmen(s, plan and profile shee(s will be prepared at 40 scale. The plan will also include limits of removal, utilities base plan, limits of repairs for the pavement, curb and gutter and the ADA ramps. c. Constructlon Details: Enlarged details will be included for non-standard onstniction i(ems, including drivewayconfiguration. d. Storm Drain: The existing Storm Drain line on Fires(one Blvd. is owned and operated by LACFCD. If any of the new median or any other improvements will affed the S(orm Drain, Willdan on behalf of the City will secure a pemiii from the LACFCD. The City will reimburse Willdan for any permn fees paid by Willdan. e. Signlng and Slriplng: Signing and striping plans will be prepared and meet criteria established in (he MUTCD, latest edition, Reesiablishmenl of off-site striping for parking stalls or aisles may be required. Plans will be double-stackedat 40 scale. f. Tra&' Slgnals: Traffic signals modification/new plans will be prepared at l'=20'and (o the City or South Gatestandards. g. Street Llghtlng: Street lighting plans al a scale of 1'=40' within (he project limits. Coordination wiih s(akeholders is required. These plans will also show (he relocation of any existing ligh(ing impacted by widening. A foo( candle analysis may be required by (he City for ihe widened intersections.
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h, Planting & Irrtgation: Plans will be prepared ai a scale of f'=20' for the restoraiion of private proper7 landscaping and irrigaUon. Additionally, plans will be prepared for landscaped median islands and s(reet trees as deemed necessary. Trees on the sidewalks will no( require irrigation. Median plants will be equipped with imgation system and a power source to operate it. Any hardscape will be 12' embedded nver rock. i. Otherplansnacessaryforthedellveryofthisproject
The following is a listing of poien(ial plan sheets:
nile Sheet/General Notes (1 Sheet)
Typical Seciions (2 Sheets)
Removal Dramngs (7 sheets)
Roadway Plans
* PlanandProfile(4Sheets)-Driveway,curbreiurnreplacementonly.Nowidening.
Inlerseclion Grid Sheets - 2 only
* Curb Ramp Details (5 Sheets)
* Plan only No Profile (Streei and Median Improvement) (4 sheets) - See optional tasks for plan and profite option
ConstrucUon Details (2 Sheeis)
S(orm Drain Plan and Profiles (2 sheets) - No mdening. Only minor adjustment at medians Storm Drain Details (1)
Traffic Engineering Improvement Plans
* Fiber0piicCommunicationsCable-(TrafflcRelated)(2Shee(s) * Signing and Striping (7 Sheets)
* Traffic Signals (9 shee(s)
s Street Lighting (6 Shee(s)
Landscape Improvement Plans
* MedianHardscapeLayoutandConstniciionPIan(10shee(s)
@ Landscape Construc(ion Details (2 Shee(s)
* Irrigation Plan (10 sheets)
* Planting Plan (10 Sheets)
ii Irriga(ion Ins(allation Deiails (1 Sheet)
Planting InstallaUon Details (1 Sheet)
Other Items:
RE File (Relevant Info, survey, quantities, estimates, permits, etc.) Preparation of Draft SWPPP
Preparation of SUSMP - Medians only
LACFCD Permit
Water/Sewer Replacement cost esUmate
See Tasks below, depends on Agency and Results of Sewer Capacity Analysis * Saniiary Sewer Plan and Point Repair Detail Sheet (1 Sheet) - Excluded from Base Fee * Water, Sewer, Reclaimed - General Notes, Abbrevia(ions, Legend (1 SheeO - Excluded from Base Fee ii Water1ine Improvement Plans (5 Sheets) - Exduded from Base Fee ii Water Details (3 Shee(s) - Excluded €tom Base Fee
* Reclaimed Water Imp Plan/Profile (15 sheets) - Excluded from Base Fee * ReclaimedWaierDeiails(2sheeis)-ExcludedfromBaseFee
Willdan will also prepare a SWPPP for the project, comply with all NPDES regula(ions, and obtain required permits from all of the regulatory agencies. The City will reimburse Willdan for any permit's fees paid on behalf of the City. Permii fee are excluded from Ihe base (ee since they are to be determined at a la(er da(e.
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Deliverables:
Five hatf-size copies ofplan Submittals at 30%, 80%, 90%, and 100% completion milestones One full-size Mylar of approved 100% dramngs
Electronic files at every stage in AutoCAD format
T ASK 5 - COST ESTIMATES
Prepare constniction cost estimaies to accompany each plan review. Prepare quantity calculations and final ainstniction cost esumaies in accordance mih City requiremen(s (o established Projed budget.
Deliverables:
Cost estimate at Concept, 30%, 60oA, 90% and 100% completion milesiones Electronic files of 100% cost estimates in MS Excel and PDF file formats TASK 6 - SPECIFICATIONS
Prepare Technical Special Provisions per City requirements for bidding by the City. City will provide boilerplate specifications.
Special provisions will be prepared utilizing 'Green Book' and Cal Trans forma(s (latest ediUons). Provide deiailed equipment specifications for asphalt-rubber production.
Deliverables:
Special Pmvisions at the 90% and 100oA compleiion milestones Electronic files of 100% specificaiions in MS Word and PDF file formats Special Provisions a( the 95% and 100% complelion milesiones.
Electronic files of 100% specifications in and Electronic Submitial in MS Word and PDF file formais TASK 7 - RIGHT-OF-WAY IMPACT MAPS AND ACQUISITION (Optional Task) - Excluded from Base Fee Based upon the record mapping and the proposed improvemenis, Right-of-Way impact maps may/mll be prepared to delinea(e the extent of any acquisition tequited, as well as any easements (temporary, subsurface, or'slope) within the Project limits. This will provide the basis for plais and legal descriptions to be prepared by Willdan. The City has secured numerous irrevocable offers ror Firesione Boulevard. Willdan will communicate wi(h (he City staff in regard to the current irrevocable offers. Excluded from Base Fee
Dellverables:
Three copies of lhe Right-of-Way Impad Map
Three copies oflhe legal descriptions and pla(s
TASK 8 - MONUMENT RESTORATION (Optlonal Task) - Excluded from Base Fee Willdan will field investiga(e and document the presence of existing cenierllne ties and survey monuments along the proposed project. Willdan will create an item in the coniract bid schedule for ihe res(oration of any monumenis. Willdan will:
j. Compty mih Sfaie requirements for the preserva(ion and/or reestablishment of survey monuments including recordalion requirements.
2. Set cenierline (ies for exisUng centeriine monuments found with no existing lies.
3. Replace cenierllne Ues dis(urbed by mnstniction.
4. Reseicen(erlinemonumen(sandprovideiheCitywithanupda(edsetofcenterlineiienotes.
Resiotation of Monuments (Assume 25 @ 675 Each) - Final Count TBD - Excluded from Base Fee Deliverables:
Provide updated set of centerline Us notes.
Final PS&E Submittals/QA/QC and Processlng
65% - Submittal Process
95% - Submittal Process
100% - Submittal Process
Pagellofl2 JWli%225
aMndbig
JOUr
resh
9o103
BID SUPPORT SERVICES
TASK 9 - CONSTRUCTION BIDDING PHASE SERVICES
Advise the City on the appropriate response (o bidder's technical questions. Prepare plans, specifica(ions and/or quantity estimates to be issued as addendums as the City determines appropriate. Willdan will provide cons(nic(ion bidding phase services during the oontract advertising period as follows:
1. Aitend pre-bid meeting
2. ASSiSt in Analysis of Bids, as necessary.
3. Log questions and responses to bidders' quesltons regarding the bid documents.
4. Evaluate need for addendum to bid documen(s to answer questions raised and prepare addendum if required.
Dellverables:
Addendums, as necessary
Log of bidder inquiries
ENGINEERING SUPPORT SERVICES
TASK 10 - PRE.CONSTRUCTION MEETING AND JOB-SITE MEETINGS Attend the pre-construction meeting, job walk, and job-si!e meetings as required over (he course of the construction schedule.
TASK 11- RESPOND TO REQUESTS FOR INFORMATION AND SuBMITTALS Provide response to contractor's requests for information (RFI) about the plans and specifications fomarded (o Willdan by the City. This task includes mnferring with the City's Construction Manager regarding }he RFI as approprla(e. Regularly scheduled construc(ion observation is specifically excluded from this scope ofwork. Ii is assumed (hat (en RFI's will be responded (o.
Deliverables:
Log requests for information and provide responses
TASK 12 - DESIGN ENGINEEFI'S FILE
Design Engineer's File: Willdan will compile a Design Engineer's Fiki (hat will include items of interest such as relevant design calculations, field notes, design suniey data, relevant correspondence and (he worksheets developed for the material quanUty takeoffs necessary for cost estimatlng.
Dellverablas:
Provide Design Engineer's File
TASK 13 - CONSTRtJCTION REVISIONS (Optional Task-TBD) - Excluded from BaseFee Upon written authorizaUon fmm the City, provide engineering design services for revisions to conslruction documents resulting from changed field condi(ions. A detailed scope and fee estimate for each revision will be submitted to (he City for approval (fees excluded rrom this scope and estimate). Specific fee au(horizaUon Is required from the City prior to commencement of work on each revision. Subsequent Change Order documenla)ion and processing will be prepared by the City's Constniction Manager and is not included In this scope of work. (Effort To Be Determined, No estlmate provided at thls tlme.) Dellverables:
Provide revised conslruc(ion documen(s
TASK 14 - PREPARE RECORD DRAWIN(38 (AS.BulLTS)
Wilhin 60 days follomng the completion and acceptance of the Project, fumish City a complete set of revised original tracings showing as-built conditions on Mylar. Revisions will be solely based on as-built information provided by the City's Construction Manager and the Contractor. Willdan assumes no responsibility for !he accuracy of the infomiaUon provided by the City's Constniciion Manager and the Contractor.
DellVerables:
Fumish a complete set oforiginal record drawings on Mylar wRh electronic copy in AutoCAO fotmat.
Pagel2ofl2
exhbnding
}(XX
reach
104
fi
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105
ENGINEERING DESIGN Sr:RVICES - ALL
# CONSULTANT
1 Willdan EngineerinB
4 URS Corporation
4 JMD
8 APA Engineering
AVERAGES:
It
Firestone Boulevard Regianal Corridor
Capaci'.y Enhancerr,ent (476-TRF)
TOTAL
COST
EST.TOTAL AVG.COSTPER
HOURS HOUR(W/OSUB)
S847,813 5966
S827,565 5837
S888,729 6129
S895,056 7152
5864,791 §6,27j
S142
S142
5145
S125
9138
106
@Project ConstrudionlmpadedArea
FIRESTONE BOULEVARD REGIONAL CORRIDOR CAPACITY ENHANCEMENTS PROJECT I 107
CallforPmject City Funds Prop C LR
Measure R
(MOU)
Measure R
LR
Total Budget
Total Project Budget $ 1,025,368 $ 211,267 $ 417,219 $ 984,497 $ 1,500,000 $ 4,138,351 Design Phase $ 60,277 $ 70,186 $ 42,294 $ 172,757
Amendment 6 Willdan $ 17,900 $ 17,875 $ 5,000 $ 40,775 Constniction Contract $ 761,000 $ 146,000$ 172,000$ 814,083$ 1,224,371 $ 3,117,454 CCO N0. 1 $ 80,000 $ 9,000 $ 143,000$ 60,000 $ 20,000 $ 312,000 Constmction Contigencies $ 8,000 $ 8,000
Constnuction Management $ 44,000 $ $ 24,000 $ 50,043$ 90,000 $ 208,043 Amendment IFCG $ 11,000 $ 18,288 $ 29,288
Other Costs* $ 62,191 $ 45,267 $ 33 $ 202 $ 142,341$ 250,034 Total Project Costs $ 1,025,368 r$ 211,267 $ 417,219 $ 984,497 $ 1,500,000 $ 4,138,351 *Misc. Costsinclude items such as stafftime, project management, field operation costs, etc. 108
Item No. 4
City of South Gate
CITY COUNCIL
AGEI[IDA IBJ[LTl
For the Regular Meeting of: March 26, 2024
Lting Departm ;,,,arCklI,,anMdaRnaegcerrJJtion,Department Directol: Steve COs,ey o Houston SUBJECT: AMENDMENT NO. l TO CONTRACT N0. 2023-58-AC WITH EXECUTIVE MANAGEMENT SECURITY, INC., TO EXTEND THE TERM OF THE
AGREEMENT FOR PROFESSIONAL UNARMED SECURITY SERVICES AT
VARIOUS CITY PARKS
PURPOSE: To approve Amendment No. I to Contract No. 2023-58-AC ("Agreement") with Executive Management Security, Inc., to extend the term and compensation of the agreement for professional unarmed security services which will continue ensuring a safe, secure, and welcoming environment for park visitors, by deterring criminal activity, responding to emergencies, conducting patrols, enforcing park rules, and assisting visitors at various City parks.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. l to Contract No. 2023-58-AC with Executive Management Security, Inc., extending the term of the Agreement up to and including June 30, 2024; and b. Approving the appropriation of $95,321.25 in General Fund monies to compensate for services already rendered and to continue services until June 30, 2024. c. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.
FISCAL IMPACT: The impact to the General Fund will total $95,321.25 which accounts for five past due payments totaling $36,491.25, in addition to $58,830.00 to continue the service until June 30, 2024.
BACKGROUND: On May 4, 2023, the City of South Gate entered into an agreement with Executive Management Security, Inc., to supplement services by providing unarmed security guards for all parks. The term of the Agreement was for a period of one year or until project completion, unless otherwise expressly extended and agreed to by both parties or terminated by either the consultant or the City.
The existing number of Park Rangers continues to be insufficient to ensure adequate coverage.
Extending the services of Executive Management Security, Inc., will supplement the needed coverage.
ATT ACHMENTS: A.
B.
Proposed Amendment No. 1
Contract No. 2023-58-AC
l
109
Amendment No. 1 to
Contract No. 2023-58-AC
AMENDMENT NO. l TO CONTRACT N0. 2023-58-AC FOR
PROFESSIONAL UNARMED SECURITY SERVICES BETWEEN
THE CITY OF SOUTH GATE .=!USTD EXECUTIVE MANAGEMENT SECURITY, INC.
This Amendment No. l to Contract No. 2023-58-AC for Professional Security Services ("Agreement") is made and entered into on March 26, 2024, by and between the City of South Gate, a municipal corporation ("City"), and Executive Management Security, Inc., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECITALS
WHEREAS, City does not have the personnel able and/or available to perform the services required under this Agreement;
WHEREAS, Consultant warrants to the City that it has a pool of individuals with the skills, knowledge, qualifications, and expertise to perform properly and timely the Professional Services under the Agreement;
WHEREAS, on May 3, 2023, City and Consultant executed Contract No. 2023-58-AC for Professional Services, in an amount not to exceed Forty-Nine Thousand Dollars ($49,000); and WHEREAS, City and Consultant desire to execute Amendment No. l to Contract No. 2023-58-AC for Professional Unarmed Security Services in an amount not to exceed Ninety-Five Thousand Three Hundred Twenty-Two Dollars ($95,322), under the terms and conditions of the Agreement and Amendment No. 1, bringing the aggregate total of the Agreement and Amendment No. 1 to One Hundred Forty-Four Thousand Three Hundred Twenty-Two Dollars ($144, 322).
NOW, THEREFOR, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 COMPENSATION. The total amount of compensation for Amendment No. 1 shall not exceed the sum of Ninety-Five Thousand Three Hundred Twenty-Two Dollars ($95,322). City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to the Agreement and Amendment No. 1.
No additional compensation shall be paid for any other expenses incurred unless first approved by the City Manager.
1.l.l No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by the Consultant of its obligations under this agreement.
110
Amendment No. 1 to
Contract No. 2023-58-AC
1.1.2 The Consultant shall submit to the City a bill of services within 15 calendar days after the end of each month. The City shall pay the consultant within forty-five (45) days of receipt of this invoice.
1.2 TERM OF AGREEMENT. This Agreement will remain in effect through and including June 30, 2024, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.
EFFECT OF AMENDMENT. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits attached hereto, shall remain in full force. City reserves the right to augment or reduce the scope of work as the City deems necessary.
CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB 1439 extended requirements under Government Code Section 84308, also known as the "Levine Act," a disclosure of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision concerning a contract has been made, must be filed. Therefore, the City requires that Consultant fill out and submit the California Levine Act Disclosure Statement form available on the City website and file it with the City Clerk's Office prior to the approval of this Agreement. [Remainder of page left blank intentionally.]
111
Amendment No. 1 to
Contract No. 2023-58-AC
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. l to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
BY:
Gil Hurtado, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVE AS TO FORM:
By:
Raul F. RY: :YAThomey
EXECUTIVE MANAGEMENT
SECURITY, INC
BY:
Eddie Delgadillo, President
Dated:
112
Contract No. 2023-58-AC
!TTACHMEN'j B
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE
CITY OF SOUTH GATE AND EXECUTIVE MANAGEMENT
SECURITY, INC.
This Agreement for Professional Services for Security Services ("Agreement") is made and entered into on May 4, 2023, by and between the City of South Gate, a municipal corporation ("City"), and Executive Management Security Inc., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECITALS
WHEREAS, City desires to retain a qualified provider for certain services relating to Security Services; and
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perfomi properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.
NOW, THEREFORE, the Parties hereby agree as follows:
1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of THIRTY-THREE DOLLARS AND FIFTY CENTS ($33.50) PER HOUR ON REGULAR TIME AND FIFTY-FIVE DOLLARS ($55.00) PER HOUR FOR OVERTIME as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the City Manager or his designee. THE TOTAL AMOUNT OF THIS AGREEMENT SHALL NOT EXCEED FORTY-NINE THOUSAND DOLLARS ($49,000).
2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.
113
2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant witin thirty (30) days of receipt of the invoice.
2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.
3. TERM OF AGREEMENT. This Agreement is effective as of MAY 8, 2023, and will remain in effect for a period of (year from said date or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein. Under no circumstances shall the services provided exceed the amount of this Agreement in Section 2.
4. CITY AGENT. The CITY MANAGER, or his designee, for the purposes of this Agreement, is the agent for City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.
5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement. Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.
5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.
6. GENERAL TERMS AND CONDITIONS.
6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date.
In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement. 2 114
6.2 Termination for Cause.
6.2.1 City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
a. If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof; or
b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice firom City specifying such failure.
6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those temiinated.
6.2.3 If this Agreement is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work perfomied up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.
6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is determined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.
6.3 Non-Assignabihty. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City. 3 115
6.4 Non-Discrimination.
6.4.1 Consultant shall not discinate against any employee, subcontractor, or applicant for employment because of to race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteratgmilitary status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age.
Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perfortn services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to:
hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensatton, and selection for training, including apprenticeship.
6.4.2 The provisions of Subsection 6.4.2 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.
6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:
6.5.1 Workers Compensation Insurance as required by law. require all subcontractors similarly to provide
compensation insurance for their respective employees.
Consultant shall
such workers'
6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
4 116
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City. b. Name and list as additional insured the City, its officers and employees.
c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
e. Cover the operations of Consultant pursuant to the terms of this Agreement.
6.6 Indemnificahon. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.
6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles.
6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.
6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are 5 117
prescribed by this Agreement.
6.8.2 Indemnification of CalPERS Determination In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is detemiined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be th'e responsibility of City.
6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be the sole responsibility of Consultant.
6.9 Consultant's Personnel.
6.9.1 All services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.
6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.
6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.
6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.
6 118
6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.
6.11 Legal Construction.
6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.
6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions, Each and every provision of this Agreement shall be constnued as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the draffing party shall not be applicable to this Agreement.
6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
6.11.4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.
6.12 Counterparts. This Agreement may be executed in counterparts and as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.
6.13 Final Payment Acceptance Constihites Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, shed, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub-consultants and agents.
6.14 Corrections. In addition to the above indemnification obligations, Consultant 7 119
shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonable, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.
6.15 Files. All files of Consultant pertaining to City shall be and remain the properly of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.
6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of tis Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.
6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.
6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or 8 120
information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.
6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:
TO CITY:
City of South Gate
Chris Jeffers, City Manager
8650 California Avenue
South Gate, CA 90280
Email : cieffers(,sogate.org
TEL: (323) 563-9503
TO CONSULTANT:
Executive Management Security, Inc.
Eddie Delgadillo
1441 Huntington Drive #1590
South Pasadena, CA 91030
WITH COURTESY COPY TO:
City of South Gate
Yodit Glaze, City Clerk
8650 California Avenue
South Gate, CA 90280
Email : yglaze@)sogate.org
TEL: (323) 563-9511
6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she putorts to sign.
6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.
6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.
7. EFFECTIVE DATE. The effective date of this Agreetnent is May 8, 2023, and will remain in effect through and until project completion, unless otherwise terminated in accordance with the tetms of this Agreement.
[Remainder of page left blank intentionally.]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.
CITY OF SO GATE:
Dated:
ATTEST:
B7:
Yodit City Clerk
APPROVED AS TO FORM:
BY:
Raul F. Salinas, City Attorney
EXECUTIVE MANAGEMENT SECURITY, INC.:
Eddie Delgadill dent
Dated:
10 122
2023 Security Proposal
123
Executive Management Security, Inc.
May 8, 2023
Steve Costley
9520 Hildreth Ave
South Gate, CA 90280
Steve:
Thank you for allowing us the opportunity to present our security service proposal. Our company's reputation as having the best quality service is a direct result ofthe individual attention and custom modifications we make and deliver to all of our clients.
Executive Management Security provides highly trained and motivated security guards on a consistent basis. Our security officers have extensive years of training and experience and take pride in ensuring that our client's properties are secure.
We welcome the opportunity to make you our client and partner.
I look forward to working with you in the near future. Please reach out to me if you have any questions or require clarification.
Sincerely,
Eddie Delgadillo
President
(626) 616-4438
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Executive Management Security, Inc.
Commercial Security Services
TABLE OF CONTENTS
Statement of Company Qualifications. 2
Company Information 2
Employment & Hiring 3
Training 4
Uniform Attire 5
Security Deployment Strategies. 5/6
Cost of Service 7
Payment and Terms 7
Bureau of Security and Investigative Services Certificate.................... 8 Certificate Liability Insurance 9
Organizational Chart 10
Covid-19 Safety Plan 1l
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Executive Management Security, Iru,.
Statement of Company's Qualifications
Executive Management Security, Inc., in South Pasadena, CA, is a leading provider of unarmed security guards. Our management team has provided professional security services to local cities, business executives, celebrities, foreign dignitaries, politicians, individuals, and residential and commercial owners for over twenty-five years. We are an elite security management company with the highest security, safety, and customer service standards. Our management team tailors our services to the unique needs of each client.
At Executive Management Security, our staff takes satisfaction in helping our clients. We welcome the opportunity to make you our client.
Company Information
Executive Management Security, Inc.
1441 Huntington Drive #1590
South Pasadena, California 91030
Office: (800) 686-6353
www.execmgmtsec.com
Executive Management Security, Inc. was founded in 2014. The company is incorporated in the State of California.
Orqanizational Chart
See attached Organizational Chart (Page 10)
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Executive Management Security, Inc.
Employment & Hiring
All personnel actions including recruitment, selection, promotion, and discipline are made without regard to a person's disability, race, color, religion, sex, national origin, and age or veteran status. Executive Management Security complies with appropriate federal and state laws.
Executive Management Security Inc., utilizes various resources for the recruitment of personnel.
In order to maintain a tenured and consistent workforce, we hire employees near each of our job sites.
Executive Management Security, Inc. has a four-step selection process for bringing on board qualified security guards.
Application
The application process allows our team to review and screen for qualified applicants in order to move forward in the recruitment process. Prior security guard and customer service experience are highly recommended and/or required depending on the scope of the role.
In-person Interview
Interviews are conducted by the company's senior management team to ensure applicants meet the skills and qualifications required to perform the role.
References, Background Check, and Offer
Once a candidate has been selected for the position, his or her professional references are contacted. We also verify candidates' employment history, including requesting information on job performance, strengths, and weaknesses. An offer is extended to successful candidates.
On-boarding & Placement
The final stage of the hiring process is a welcome interview with the president of the company and completion of the new hire package which includes the 1-9 verification and a copy of key policies. The employee will be placed in an account in which his/her experience and knowledge will fulfill the client's needs and expectations. 3 127
Executive Management Security, Inc.
Training
We have an outstanding record of success in providing exceptional service to our clients, customers, and partners. Our team members are provided with the following:
Customer Service: A four-hour interactive course in customer service skills necessary to prepare them for real-life scenarios including how to deal with difficult customers and/or situations. To ensure active participation, team members engage in role-playing and group activities. We focus on their customer service skills; given our presence in the field, we work very hard to ensure that our team is always ready to display a positive approach and a professional appearance
Some of the topics covered in our training include:
* Conflict Management
* De-escalation
* Communication
* High Image Standards
* Quick guide on "Do's and Don'ts"
Active Shooter: Employees participate in a one-hour active shooter training course that covers the topics below:
* Warnings of signs of potential workplace violence * How to prepare themselves for a threatening situation * Recognizing signs that an active threat is near * Options to take if confronted with a workplace shooter and execution of the plan. @ What to do when the police arrive on the scene
Harassment and Discrimination Training: Executive Management Security, Inc. provides a workplace free of harassment of employees by other employees, supervisors, managers, customers, visitors, vendors, or others doing business with or for the company, including harassment based on race, religious creed, color, national origin, religion, sex (including gender, sexual orientation, gender identity, and gender expression), age, ancestry, physical disability, mental disability, medical condition, marital status, registered domestic partner status, genetic characteristics or genetic information, pregnancy or childbirth, political activities or affiliations, citizenship status (except as may be required by law), or military or veteran status, or any other category protected by law. Executive Management Security, Inc. considers such harassment an act of misconduct that may subject an individual to disciplinary action, up to and including immediate termination. All supervisors and managers are responsible for implementing and monitoring compliance with this policy.
Executive Management Security, Inc. provides training to management as required by the State of California.
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Executive Management Security, Inc.
Uniform Attire
We ensure our staff represents professionalism and uniformity at our job sites. Executive Management Security, Inc. will ensure that our staff is equipped with the proper uniforms and equipment to do their job well and safely. Executive Management Security, Inc. supplies our staff with black uniform shirts and black pants to ensure a professional appearance. Below is an outline of our uniform requirements. Security uniforms can be modified to address the needs of the client. * Black Trousers
* Black Security Polo
* Black Belt
* Black Shoes
Security Deployment Strateqies
Patrol and monitor public use of the City of South Gate, ten parks by vehicle, or on foot. General principles and practices of park patrol and security.
Job Duties
ii Educate and advise the public on standards of safety and cleanliness by explaining and enforcing park policies, regulations, and City ordinances relating to park and facility use.
Open and secure park facilities, restrooms, gates, and trails.
Ensure facilities are available for use and in a safe and clean condition; report problems concerning safety, security, sanitary conditions, and maintenance needs.
Provide polite courteous service to members of the public; respond to requests for service or provide referrals to other departments as appropriate.
Coordinate with South Gate staff on the use of picnic shelters, sports fields, and other park amenities to post reserved signs, and resolve conflicts and compliance issues. The guest must present a valid permit.
Update daily patrol logs; complete maintenance logs daily, incident, vehicle accident, and employee injury reports, or other required reports as necessary.
Investigate complaints and disputes in Community Services parks and facilities. needed; act as a courier when required.
ASSiSt with City and Department sponsored community events, including supervision, event patrol, parking control, and set-up/break-down.
Follow safe working practices and make appropriate use of related safety equipment as required.
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Executive Management Security, Inc.
Document abandoned property, document incidents of grafflti and vandalism, and take a clear photograph
Write log entries, reports, and messages; complete forms and records; maintain records and files on work performed.
Communicate effectively both verbally and in writing, and establish cooperative working relationships with City staff and the public.
Safely follow directions; take appropriate courses of action in emergencies.
Perform related duties and responsibilities as required Conduct
* Exercise tact, self-restraint, and good judgment in stressful encounters and situations. * Anticipateandsolveproblems.DeescalatesituationsDONOTcontributetothem. * Operate a motor vehicle in a safe and professional manner. (Refer to EMS Driving Policy) * Operate mechanical and electronic equipment, cell phones, BWC, and company-related equipment.
Notifying Authorities
* Communicate with law enforcement, as needed Via cell phone or in person, and respond to low-level calls for service in parks and recreational facilities.
If you encounter an injury or illness notify the proper authorities.
Identify, DO NOT remove, transport, or dispose of hazardous materials, hypodermic needles, and/or other drug paraphernalia - CONTACT PD to respond.
We consider our management team's expertise and effectiveness to be one of our key differentiators. Our management team will be available to develop custom requirements, procedures and answer any questions you may have. A supervisor will be assigned to the location to ensure overall contract compliance and performance evaluation of the on-site team. The same guards will be sent consistently to the account. However, a trained and familiar substitute will be necessary from time to time and the business will ensure that detailed policies and procedures about the job are forwarded to substitute guards by the supervisor. 6 130
Executive Management Security, Inc.
Cost of Service
Executive Management Security, Inc. has a thorough and complete understanding of the work to be accomplished and can provide the below-listed rate to cover your residence.
XAtir'lW'JA""Fl'rJ'dj,!!J'm"'9"'ffiWi'!r4?rJgga &"""aNm'm"&' Security Unarmed Guard $37.00 per hour $55.50 per hour Executive Management Security will cover all guard/vehicle/maintenance/fuel costs.
The City of South Gate will not be responsible for any additional cost.
Executive Management Security Inc., recognizes the following federal holidays and our guards are to be compensated one and one-half times the employee's regular rate of pay for all hours worked on the following days:
New Year's Day
Martin Luther King Day
Presidents Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Day
There is a 5-hour minimum per guard, per shift worked. If the need to cancel arises, the client shall cancel any manpower request, at least twelve (12) hours prior to the beginning of the assignment. Failing to do so will result in the client paying a 5-hour minimum per each scheduled guard as if the guard had worked 5 hours.
Payment and Terms
Unless paid in advance, all charges shall be due and immediately payable upon submission of each invoice. If payment is not received within thirty (60) days of the invoice, the client shall pay two and one-half percent (2.5%) per month interest, as a finance charge on any and all late payments.
7 131
Executive Management Security, Inc.
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10 134
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Covid-19 Safety Plan
Businesses and events are having to adjust to this "new normal." We, at Executive Management Security Inc., are ready to provide you with our elite security service with a new approach in response to Covid-1 9.
Executive Management Security, Inc. makes it a top priority to ensure the safety and well-being of our employees, your clients, staff, and properties. As a result of COVID-19, Executive Management Security, Inc. has implemented numerous safety measures and is taking daily proactive steps to ensure our security teams and office personnel are operating in a safe environment. All projects and job site security officers, no matter the location or size, are adhering to the Centers for Disease Control and Prevention, OSHA, and local health department guidelines.
RISK OF COVID-19 REMAINS HIGH
FOLLOW INFECTION CONTROL PRACTICES AT ALI TIMES
WEAR
doth face coverings
when around others
outside your heime
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of 6 feet
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with unwashed hands
SELF-ISOLATE
for 10 days + 3 days
after you are
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WASH
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Far more informmoni vish: publidieahh.lacounty.gov/coronavirus @ 'M'k"amlffl' M ll
135
CITYMANAGER'S OFFICE Item No. 5
MAR 21 202't
:qopy Ciffl ofSouth Gate
CITY COUNCIL
A(3-ENDA IBT[L,L
Department Director:
Rob Houston
SUBJECT: AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES WITH WILLDAN ENGINEERING, INC. FOR THE WATER MAIN REPLACEMENT-PHASE I, CITY PROJECT N0. 689-WTR PURPOSE: To award a professional services agreement to Willdan for construction management and inspection services for the Water Main Replacement Project.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving an Agreement with Willdan to provide construction management and inspection services for the Water Main Replacement - Phase I, City Project No. 689- WTR, in an amount not-to-exceed $328,342; and
b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no fiscal impact to the General Fund. The proposed Agreement is in the amount of $328,342, which will be funded with Water Funds budgeted in the Fiscal Year 2023/24 Capital Improvement Program.
ANALYSIS: The Water Main Replacement Project, City Project No. 689-WTR ("Project") is part of the Capital Improvement Program. On February 27, 2024, the City Council awarded a construction contract for the construction of the Project. Construction is scheduled to start in April 2024 and be completed in six (6) months. Construction requires over 3,000 hours of effort to manage and inspect. The Department of Public Works does not have the staffing resources to undertake such an effort. As such, a construction management and inspection services consultant is required to manage the construction of this Project.
Willdan is recommended for the contract. Willdan originally submitted a proposal in the amount of $343,892. In accordance with the Request for Proposal ("RFP"), staff negotiated the fee proposal to $328,342. The negotiated proposal provides for the needed services for the Project.
BACKGROUND: The City owns and operates a municipal water system that provides drinking water to approximately 90% of the City residents and businesses. The municipal water system maintains approximately 135 miles of pipeline throughout the City. Some of the water pipelines in the system have aged and need to be replaced. 1 136
The Project will replace water pipelines on Tweedy Boulevard, State Street, Elizabeth Avenue, Minnesota Avenue, Wisconsin Avenue, and Michigan Avenue (see Attachi'nent B).
Approximately 7,000 feet of new piping and 190 water meters will be installed to replace aging, unlined cast iron pipe mains that have reliability issues and have experienced breaks and leaks.
The new mains will be larger in diameter which will provide sufficient fire flow to critical facilities.
On January 2, 2024, an RFP was issued to five (5) qualified consultants. On January 24, 2024, four (4) proposals were received as suinmarized below.
Consultant Fee Proposal
Willdan $343,ffi92
Cannon Corp. $387,910
TYLin $528,226
KOA $619,338
A panel consisting of Chris Castillo, Interim Deputy Director of Public Works and Derwin Dy, Principal Civil Engineer - Water Resources Section Manager, evaluated the proposals. All four (4) consultants met the qualifications criteria which included construction manager, inspector experience, and labor compliance. The panel interviewed all consultants. Willdan received the highest ranking from the panel and is recoinmended for the contract.
Based on the qualification and experience criteria, Willdan provides the following benefits to the project:
* Competitive Fees - Willdan's fee proposal was negotiated to a reasonable fee. * Experienced Construction Manager - The Construction Manager has over 20 years of experience.
* Qualified Staff - Willdan offers a qualified team with experience, knowledge, and professionalism for this Project. Willdan has licensed engineers, construction and program managers, inspectors, office engineers, technicians, and administrative support to manage the City's project.
* Qualified Team - Willdan's in-house team will provide special inspections, if necessary, testing and labor compliance. The inspector and the alternate inspector have over 33 and 42 years of experience in tlie water industry, which provides a unique ability to ensure the Project is constructed in accordance with the plans and specifications. * Similar Projects - Willdan's core specialties are construction management and inspection of Public Works projects. Willdan has completed numerous projects of similar scope. Similar projects have been successfully completed in the cities of South Gate, Downey, Lakewood, Brea, and Ridgecrest.
The proposed agreement is in the amount of $328,342. The scope of work consists of 2 137
construction administration, construction inspection, labor compliance, materials testing services and compliance with local and state requirements.
ATT ACHMENTS: A.
B.
Proposed Agreement (including Exhibit A)
Location Map
DD:1C
3 138
Attachment A
AGREEMENT FOR PROFESSIONAL SERVICES FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE WATER
MAIN REPLACEMENT - PHASE 1, CITY PROJECT N0. 689-WTR
BETWEEN THE CITY OF SOUTH GATE AND WILLDAN
This Agreement for Professional Services for Services ("Agreement") is made and entered into on March 26, 2024 by and between the City of South Gate, a municipal corporation ("City"), and Willdan, a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to Construction Management and Inspection Services for the Water Main Replacement Phase I, City Project No. 689-WTR;
WHEREAS, Consultant warrants to City that it has the requisite skills, la'iowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.
NOW, THEREFORE, the Parties hereby agree as follows:
1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perfon'n the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Three Hundred Twenty-Eight Thousand Three Hundred Forty-Two Dollars ($328,342) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the ASsistant City Manager/Director of Public Works or his/her designee.
2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.
2.2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) 5116863.1-L235.0 (Foi'in Rev. 9/8/21)
139
Agreement for Professional Services
Willdan