Where rh 195.446(el(41 states
(e) Alarm management. Each operator using a SCADA system must have a written alarm management plan to provide for effective controller response to alarms. An operator's plan must include provisions to:
(4) Review the alarm management plan required by this paragraph at least once each calendar year, but at inteivals not exceeding 15 months, to determine the effectiveness of the plan.
MPL failed to determine the effectiveness of its CRM plan. The Alarm Management plan review was more about the procedures, and there were no metrics showing how the effectiveness is being measured. MPL reviews the Alarm Management plan annually along with other parts of its CRM plan. MPL needs to review its alarm management plan at least once each calendar year, but at intervals not exceeding 15 months, to determine the effectiveness of the plan as required by 49 C.F.R. § 195.446(e)(4).
EN 24-006
49 C.F.R. § 195.446 Control Room Management.
(a) ...
(h) Training. Each operator must establish a controller training program and review the training program content to identify potential improvements at least once each calendar year, but at inteivals not to exceed 15 months. An operator's program must provide for training each controller to cariy out the roles and responsibilities defined by the operator. In addition, the training program must include the following elements:
(1) ...
(6) Control room team training and exercises that include both controllers and other individuals, defined by the operator, who would reasonably be expected to operationally collaborate with controllers (control room personnel) during normal, abnormal or emergency situations. Operators must comply with the team training requirements under this paragraph no later than January 23, 2018.
MPL failed to have control room team training and exercises for FDY that include both controllers and other individuals who would reasonably be expected to operationally collaborate with controllers during normal, abnormal, or emergency situations as required by 49 C.F.R. § 195.446(h)(6).
139
DocuSign Envelope ID: 1 1DE816
Rich St. Amour
February 9, 2024
EN 24-007
49 C.F.R. § 195.446 Control Room Management.
(a) ...
(j) Compliance and deviations. An operator must maintain for review during inspection:
(1 ) Records that demonstrate compliance with the requirements of this section. '1. Where § 195.446(b)(4) states:
(b) Roles and responsibilities. Each operator must define the roles and responsibilities of a controller during normal, abnormal, and emergency operating conditions. To provide for a controller's prompt and appropriate response to operating conditions, an operator must define each of the following:
(1) ...
(4) A method of recording controller shift-changes and any hand- over of responsibility between controllers.
MPL failed to provide documents or records of its controller shm-changes and hand-over of responsibility between controllers from February 6, 2020, to February 1, 2021, for Los Angeles Basin (LAB) assets in accordance with 49 C.F.R. § 195.446(b)(4), as required by 49 C.F.R. § 195.446(j)(1). MPL, also, provided only partial shift change records from October 2021 to June 2023. MPL claims that their control room lost the records while they changed the database system. MPL wrote a deviation for not having the records, but it does not relieve them from meeting the regulations. As a result, MPL failed to properly maintain CRM records as required by 49 C.F.R. § 195.446(j)(1).
2. Where§'l95.446(e)(3)states:
(e) Alami management. Each operator using a SCADA system must have a written alarm management plan to provide for effective controller response to alarms. An operator's plan must include provisions to:
(1) ...
(3) Verify the correct safety-related alarm set-point values and alarm descriptions when associated field instruments are calibrated or changed and at least once each calendar year, but at intervals not to exceed 15 months.
MPL failed to provide any records demonstrating verification of correct Safety- Related Alarm (SRA) set-point values and alarm descriptions for 2020, 2021, and 2022 in accordance with 49 C.F.R. § 195.446(e)(3), as required by 49 C.F.R. § 1 95.446(j)(1 ). The records provided for 2023 indicates MPL did verify the SRA descriptions but failed to verify the correct SRA set-point values. As a result, MPL 140
DocuSign Envelope ID: 1A84F 1DE816
Rich St. Amour
February 9, 2024
failed to verify the correct safety-related alarm set-point values and alarm descriptions when associated field instruments are calibrated or changed and at least once each calendar year, but at intervals not to exceed 15 months as required by 49 C.F.R. § 195.446(e)(3).
3. Where § 195.446(h) states:
(h) Training. Each operator must establish a controller training program and review the training program content to identify potential improvements at least once each calendar year, but at inteivals not to exceed 15 months. An operator's program must provide for training each controller to carry out the roles and responsibilities defined by the operator. In addition, the training program must include the following elements:
(1) Responding to abnormal operating conditions likely to occur simultaneously or in sequence;
(2) Use of a computerized simulator or non-computerized (tabletop) method for training controllers to recognize abnormal operating conditions; (3) Training controllers on their responsibilities for communication under the operator's emergency response procedures;
(4) Training that will provide a controller a working knowledge of the pipeline system, especially during the development of abnormal operating conditions; (5) For pipeline operating setups that are periodically, but infrequently used, providing an opportunity for controllers to review relevant procedures in advance of their application; and
(6) Control room team training and exercises that include both controllers and other individuals, defined by the operator, who would reasonably be expected to operationally collaborate with controllers (control room personnel) during normal, abnormal or emergency situations. Operators must comply with the team training requirements under this paragraph no later than January 23, 20'l8.
(A) MPL failed to provide documentation of its 2022 controllers training for LAB in accordance with 49 C.F.R. § 195.446(h), as required by 49 C.F.R. § 1 95.4460)(1 ). MPL needs to review the controllers training program content to identify potential improvements at least once each calendar year, not to exceed 15 months as required by 49 C.F.R. § 1 95.446(h).
(B) MPL failed to provide documentation showing if they use a simulator or tabletop exercises to train controllers how to recognize and respond to abnormal operating conditions for LAB at least once each calendar year, not to exceed 15 months in accordance with 49 C.F.R. § 195.446(h)(2), as required by 49 C.F.R. § 195.446(j)(1).
141
DocuSign Envelope ID: 1 DE816
Rich St. Amour
February 9, 2024
EN 24-008
49 C.F.R. § 195.446 Control Room Management.
(a)
(j) Compliance and deviations. An operator must maintain for review during inspection:
(2) Documentation to demonstrate that any deviation from the procedures required by this section was necessaiy for the safe operation of the pipeline facility.
MPL provided two (2) properdeviation documents, 3/12/2020 and 2/20/2022, for controllers at LAB exceeding 65 hours-of-service in sliding 7 days and one (1) deviation, 1/20/2023, for missing records. MPL needs to be aware that deviation is necessary For the safe operation of the pipeline facility in accordance with 49 C.F.R. § 195.446(j)(2).
Pursuant to CGC § 51 0'l8.6, MPL may be subject to a civil penalty not to exceed $266,015 for each violation for each day the violation exists up to a maximum or $2,660,135 for any related series of violations. After reviewing the circumstances and supporting documentation involved in this case, it has been determined that a civil penalty will not be proposed at this time for EN 24-005, EN 24-006, EN 24-007, and EN 24-008. We advise you to correct the items identified in this letter. Failure to do so may result in MPL being subject to additional enforcement actions.
No reply to this letter is required. If you have any questions regarding these items, please do not hesitate to contact Huy Ngyuen, Supervising Pipeline Safety Engineer, at (562) 497-0352
Sincerely,
+980F8D3AE95Do"'s'g"'dbyc4yl2E
JAMES HOSLER
Assistant Deputy Director
Chief of Pipeline Safety and CUPA Programs
cc: Huy Nguyen, OSFM, Supervising Pipeline Safety Engineer Doug Allen, OSFM, Supervising Pipeline Safety Engineer Joshua Cleaver, CAL FIRE, Staff Counsel
142
Water Boards
Los Angeles Regional Water Quality Control Board
March 11, 2024
Angela Brown
Tesoro Logistics Operations LLC
539 South Main Street
Findlay, Ohio 78259
C T Corporation System
Agent for Service of Process For
Tesoro Logistics Operations LLC
330 North Brand Boulevard, Suite 700
Glendale, California 91203
Certified Mail
Return Receipt Requested
Claim No. 9589 07'l0 5270 1463 4165 72
Certified Mail
Return Receipt Requested
Claim No. 9589 07'l0 5270 1463 4170 67
NOTICE OF VIOLATION: FAILURE TO DEVELOP A COMPLETE STORMWATER POLLUTION PREVENTION PLAN - VINV ALE MARKETING TERMINAL, 8601 SOUTH GARFIELD AVENUE, SOUTH GATE, CALIFORNIA 90280, WDID 4191024234 Dear Angela Brown:
Tesoro Logistics Operations LLC (Permittee) operates the facility Vinvale Marketing Terminal at 8601 South Garfield Avenue in South Gate (Facility) that is subject to the requirements of the NPDES General Permit for Stormwater Discharges Associated with Industrial Activities Order No. 2014-0057-DWQ as amended in 20'l5 and 2018 (Amended General Permit). Vinvale Marketing Terminal is classified under Standard Industrial Classification (SIC) code 5171 - Petroleum Bulk Stations and Terminals. Section X of the Amended General Permit requires Tesoro Logistics Operations LLC to develop and electronically submit via the Stormwater Multiple Application and Report Tracking System (SMARTS) database, a Stormwater Pollution Prevention Plan (SWPPP).
The SWPPP electronically submitted by the Permittee on March 17, 2021 via SMARTS does not meet all the requirements listed in the Amended General Permit Section X.
YOU ARE HEREBY NOTIFIED that the Permittee is in non-compliance with the Amended General Permit and has violated California Water Code Section 13385 as follows:
SWPPP Violations:
* The SWPPP does not include the monitoring duties of the Pollution Prevention Team. This is a violation of the Amended General Permit Section X.D.l.a. @ The SWPPP does not include procedures to identify alternate team members to the Pollution Prevention Team. This is a violation of the Amended General Permit Section X.D.l.c.
NORMA CAMACHO, CHAIR I SUSANA ARREDONDO, EXECUTIVE OFFICER 320 West 4th 8trtet, 8ulte 200, Loi Angelsa, CA 9001 3 I www.waterboards.ca.gov/losangeles s 143
Angela Brown
C T Corporation System
Tesoro Logistics Operations LLC
March 11, 2024
* The SWPPP does not include handling frequencies of listed industrial materials.
This is a violation of the Amended General Permit Section X.F. * The SWPPP does not specify the person responsible for implementing the BMPs.
This is a violation of the Amended General Permit Section X H.4.a.iv. * The SWPPP does not identify the team members assigned to conduct the monitoring requirements in the Monitoring Implementation Plan (MIP). This is a violation of the Amended General Permit Section X.I.I. * The Monitoring Implementation Plan (MIP) does not include an example of the Facility's Chain of Custody form used when handling and shipping water quality samples to the lab. This is a violation of the Amended General Permit Section X.1.5. * The SWPPP does not include the date of each SWPPP Amendment. This is a violation of the Amended General Permit Section X.A. 10.
The Permittee is required to take the following actions:
* Ensure the SWPPP includes a description of the monitoring duties of each team member in the Pollution Prevention Team in accordance with the Amended General Permit Section X.D.1.
* Ensure the SWPPP contains procedures to identify alternate team members to the Pollution Prevention Team in accordance with the Amended General Permit Section X.D.l.c.
@ Ensure the SWPPP includes handling frequencies of listed industrial materials in accordance with the Amended General Permit Section X.F. * Ensure the SWPPP identifies the individual and/or position responsible for implementing the BMP in accordance with the Amended General Permit Section X.H.4.a.iv.
* Ensure the SWPPP includes a complete MIP including the identification of team members assisting in developing the MIP in accordance with the Amended General Permit Section X.I.1.
* Ensure the SWPPP includes an example of a Chain of Custody form in its MIP in accordance with the Amended General Permit Section X.1.5. * Ensure the SWPPP includes the date that the SWPPP was initially prepared and the date of Each SWPPP Amendment, if applicable in accordance with the Amended General Permit Section X.A. 10.
* Ensure the Pollutant Source Assessment in the SWPPP includes an assessment identifying pollutants related to Total Maximum Daily Loads (TMDLs) in accordance with the Amended General Permit Section X.G.2.a.ix. Include the following information to justify whether additional TMDL requirements will or will 2 144
Angela Brown
C T Corporation System
Tesoro Logistics Operations LLC
March 11, 2024
not apply to the Facility:
A. Specify the industrial materials used that may be exposed to stormwater runoff and the pollutant parameters that are associated with the industrial materials, then describe potential exposure pathways and degree of exposure to stormwater in these areas (Amended General Permit Section X.G.2.a).
B. Upon identifying the drainage areas with no exposure to industrial activities and materials (Amended General Permit Section X.G.2.c), describe any industrial activities or materials that are present in that drainage area and specify the pollutant parameters that are associated with the industrial materials and activities in these areas.
C. Conclude the assessment with a statement on whether additional sampling parameters should be included in the Facility's monitoring program based on presence or absence of pollutants related to the applicable TMDL (Amended General Permit Sections Xl.B.6.e).
By April 10, 2024, Tesoro Logistics Operations LLC is required to take the actions described above and electronically submit the SWPPP via SMARTS.
If Tesoro Logistics Operations LLC fails to respond, it may be subject to emorcement action, including administrative civil liabilities of up to ten thousand dollars ($'l0,000) per day or violation of the General Permit pursuant to California Water Code section 13385.
These administrative civil liabilities may be assessed by the Los Angeles Regional Water Quality Control Board (Los Angeles Water Board) beginning with the date that the violations first occurred. The Los Angeles Water Board may also refer this matter to the Attorney General's Office for further enforcement. This notice shall not be deemed to relieve Tesoro Logistics Operations LLC of liability for any penalties that may have already accrued. The Los Angeles Water Board reserves its right to take any further enforcement action authorized by law.
If the Permittee needs assistance or has questions, please contact Lydia Kim at (2'l3) 620-2695, via email at lydia.kim(a,waterboards.ca.qov or Pavlova Vitale at (213) 576-6751, via email at pavlova.vitale@,waterboards.ca.qov.
Sincerely,
Russ Colby
Acting Assistant Executive Officer
cc: (via email)
Arturo Cervantes, Public Works Director, City of South Gate, [email protected] 3 145
Attachment E
CITY OF SOUTH GATE
TESORO SOCAL PIPELINE COMPANY, LLC. LINES
TESORO SOCAL PIPELINE #34;
8" Pipeline Located Beneath
Southern Ave. & Garfield Ave. From
East Hynes Terminal in Long Beach, CA.
to Arco Vinvale Terminal South Gate, CA.
TESORO SOCAL PIPELINE #80;
12" Pipeline Located Beneath
Garfield Ave. & Miller Way From
East Hynes Terminal in Long Beach, CA.
to Arco Vinvale Terminal South Gate, CA.
146
Office of the
South Gate City Clerk
Item No. 5
MAY 2 0 2024
FILED C'dy of South Gate
5.'6 (i.v- CITY COUNCIL
ACENDA IBTLL
Department Director:
For the Re Meeting of: May 28 2024
Rob Houston
SUBJECT: RESOLUTION DECLARING A CONTINUED EMERGENCY AND
AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-PRK WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY
CONTRACTING PROCEDURES OF THE SOUTH GATE MUNICIPAL CODE AND
THE CALIFORNIA PUBLIC CONTRACT CODE
PURPOSE: To declare an emergency still exists and to authorize the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project without public bidding. The Los Angeles County Department of Public Health, Solid Waste Division ("County") issued a Corrective Action Order requiring construction to stop on the project. The declaration of emergency is necessary to streamline the process to procure a replacement contractor to provide maintenance activities to preserve the site in a safe condition until the County authorizes construction work on the project to resume.
RECOMMENDED ACTIONS: The City Council will consider making a finding and adopting a Resolution declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539- PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code.
FISCAL IMPACT: There is no impact to the General Fund. The Urban Orchard Project ("Project") has received a total of $30.5 million in grant and other funds for design, construction, operations, and maintenance, as summarized below.
ANALYSIS: The Project was under construction and approximately 90% of construction work has been completed. On December 29, 2022, the City received a Corrective Action Order ("Order") from the County. The Order required the City to stop all construction activities until such a time as a Post Closure Land Use Plan ("PCLUP") for the Project site was approved by the County. Given the PCLUP approval process and input received to date, it will take at least several months, possibly six or more, to obtain approval.
To avoid the significant delay damages that would be payable by the City to the general contractor during a prolonged suspension of the project pending approval of the PCLUP, the City 1 147
Council terminated the general contractor's agreement at a Special City Council meeting on February 6, 2023. Such termination provided both immediate and long-term cost savings to the City but also created an immediate need for the City to retain an interim contractor to perform certain ongoing maintenance and safety activities; a need which must be met sooner than the time necessary to engage in normal public bidding procedures The proposed Resolution declares a continued emergency exists pursuant to the authority granted by South Gate Municipal Code § 1.54.470 and California Public Contract Code § 22050. Those Code Sections allow cities, by resolution, to approve the City's entry into contracts without engaging in public bidding where certain emergency conditions are found to have occurred. Staff continues to believe that the County's Order directing all construction work to be ceased on the Project, constitutes such an emergency due to the public's safety with an unfinished construction site and the need to respond accordingly to additional directives given by the County related to ensuring public safety. Staff are recommending that the City Council adopt the proposed Resolution so that the City can avail itself of the accelerated contracting procedures authorized by those Code Sections. The Resolution, (1) declares an emergency, (2) authorizes the City Manager to take such actions deemed necessary to cause the maintenance activities to be performed and to procure the necessary equipment, services, and supplies all without giving notice for bids for contracts, (3) requires that at each regularly scheduled City Council Meeting, the City Manager present to the Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids, why that action is necessary to respond to the emergency, and that the City Council review the emergency action to determine, by a four-fifth's vote, that there is a need to continue the emergency action until the emergency action is terminated.
The City is working diligently to secure the PCLUP approval. Since the original Resolution declaring an emergency was approved by the City Council on February 6, 2023, the following contracts, expenditures, and milestones have been undertaken:
1. NR Development Inc., was informed that Contract No. 2021-66-CC was terminated by the City Council effective February 13, 2023, except for maintenance activities. As of February 16, 2023, NR Development Inc., is no longer providing any project services or maintenance activities, with the exception of those required in the settlement agreement.
2. City forces provided maintenance services on the site. The site was secured with perimeter fencing and security contract services.
3. Approved a funding increase for TPL in the amount of $50,000. On January 24, 2023, the City Council approved a $250,000 budget for Amendment No. 6 to Contract No. 3352 with TPL; however, Amendment No. 6 had a budget requirement of $300,000. A budget increase of $50,000 was administratively approved to align the amount of the budget authority with the $300,000 budget requirement for Arnendment No. 6, which provides funding for the technical services required to comply with requirements from the LEA.
2 148
4. Submitted to the LEA the Summary of Investigations Report, Workplan of Interim Control Measures ("WICM"), Supplemental WICM and Phase II Workplan. Received approval of the WICM and conditional approval of the Phase II Workplan. Submitted a revised WICM as requested by the LEA. Submitted the revised Phase II Workplan on April 18, 2023. On May 9, 2023, the LEA approved the Revised WICM for which the safety measures were implemented by May 12, 2023.
5. Coordination with the Trust for Public Land ("TPL") to complete the process to prepare the technical documents necessary to secure a replacement contractor was completed. Selected a recommended interim contractor; conducted a field review; and received a fee proposal for the interim maintenance and construction activities approved by the Local Enforcement Agency ("LEA").
6. A bid was received from LA Engineering to complete the construction of maintenance activities in the WICM approved by the LEA for the Urban Orchard Project. A construction contract in the amount of $2,919,248 was executed administratively under the authority granted by the subject resolution (Contract No. 2023-93-CC).
7. LA Engineering has now substantially complete construction. Work completed includes backfill of overflow structure at the south wetland, north wetland slope stabilization, backfill of the reservoir, installation of three vaults adjacent to the Bandini Channel, construction of the easement road, and boarding up the education and maintenance buildings. The electrical scope of work is anticipated to be complete by end of April 2024
8. Methane gas monitoring began as of June 2023 and was completed in December 2023.
There were 16 probes installed throughout the site. One probe detected low traces of methane; however, the amount is below regulatory requirements. The City's consultant submitted a final report on January 16, 2024. On March 26, 2024, the LEA provided comments on the Report of Findings of Phase II Work Plan. The City is able to address the comments and proceed with the development of the Post Closure Land Use Plan (PCLUP). The City is coordinating with TPL and the design consultant to submit the PCLUP in an expeditious manner.
9. The City is coordinating with TPL and the design consultant to revise the plans and specification to procure a construction contract for the remaining scope of work. An gmendment to contract services will be needed in an amount to be determined. The City Manager will approve the amendment administratively.
10. A contract was awarded to Executive Management Security Inc., in the amount of $214,995 to continue the security services on the Urban Orchard Project until June 30, 2024.
11. Per the settlement agreement, NR Development, Inc., is in the process of importing 9,300 cubic yards of clean soil and storing it on the UWS property. Work has been completed.
3 149
12. A contract with W.A. Rasic in the amount of $141,985 for soil maintenance and management is in the process of being administratively approved. This was needed to oversee the import of 9300 cubic yards of soil. .
13. Amendment No. 7 to Contract No. 3352 with the Trust for Public Land was approved administratively in the amount of $522,072. The scope of service includes, (a) Program Management, (b) design services to revise the design plans to rebid construction, (c) construction support, (d) additional methane monitoring required by Los Angeles County Department of Public Health Solid Waste Division, (e) preparing the Post Closure Land Use Plan required by Los Angeles County Department of Public Health Solid Waste Division, and (f) extending the contract term to December 31, 2024.
BACKGROUND: The Project is a part of the FY 2022/23 Capital Improvement Program. The Project is located between the Los Angeles River, Firestone Boulevard, the Thunderbird Villa Mobile Home Park, and the I-710 Freeway. The two primary purposes of the Project are to divert and treat storm water run-off from the Los Angeles River and to install a new park to provide riverfront recreational opportunities.
The Project is being constructed on a property that was used as an unpermitted landfill until 1949 by an entity known as Southeastern Disposal and By-Products. The property site is identified in CalRecycle's Solid Waste Information System ("SWIS") as an Unpermitted Closed Solid Waste Disposal Site and SWIS No. 19-AA-5545. In 1984, the State of California Department of Health Services, Toxic Substances Control Division concluded that the clean-up work completed effectively mitigated waste constituents to proceed with the Lewis Homes residential development project. The requirements of the PCLUP came into effect in 1988. As such, the project site is subject to State solid waste regulations that require the PCLUP before any change to the current land use, construction, or land preparation can occur.
The Los Angeles County Department of Public Health, Solid Waste Management Program, acts as the LEA for the State of California's Department of Resources Recycling and Recovery ("CalRecycle"). The County is authorized by Division 30 of the Public Resources Code ("PRC"), Section 43209 and 45000, Title 14 and 27 of the California Code of Regulations (14 CCR & 27 CCR), to enforce applicable solid waste regulations and to ensure solid waste sites meet the state minimum standards within the County of Los Angeles. As such, the City is working with the LEA to obtain approval of the PCLUP.
Construction is currently at the 90% completion stage. Improvements that have been substantially completed include, but are not limited to, rough grading, drop inlet for storm water diversion structures in the Bandini Channel, a wetland overlook area, the stream adjacent to the education/flexible space building and wetland, south bio swale, construction of 18 raised planters, planting of 75 trees, installation of the prefabricated education center and the restroorn/maintenance building, two shade structures, a water element at the playground, installation of multi-use walking and bicycle pathways, exercise equipment located at various stages along the walking and bicycle paths, benches, picnic tables, drinking fountains, trash cans, and pathway lighting. Construction of the project will resume after the County approves the CPLUP.
4 150
The Project has received the listed grants.
Grants Amount Grant Recipient
State Water Resource Control Board (Prop l ) $7,975,100 City
Land and Water Conservation Fund (LWCF) $3,000,000 Los Angeles County Flood Control District $530,000 Safe Clean Water- Municipal Funds $1,435,401
Safe Clean Water- Regional Funds $5,438,000
State Parks- Prop. 68 Grant $1,919,847
Conservation Corp of Long Beach $713,015
Caltrans $5,000,000
Rivers and Mountains Conservancy Funds $4,404,798
TPL
Private Donations $90,000
Total $30,506,161
ATTACHMENT: Proposed Resolution
GD:lc
5 151
Attachment A
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, ST ATE OF CALIFORNIA, DECLARING AN EMERGENCY STILL
EXISTS AND AUTHORIZING REPAIR, REPLACEMENT OR
MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO
THE URBAN ORCHARD PROJECT WITHOUT PUBLIC BIDDING,
PURSUANT TO THE EMERGENCY CONTRACTING PROCEDURES OF
THE SOUTH GATE MUNICIPAL CODE AND THE CALIFORNIA
PUBLIC CONTRACT CODE
WHEREAS, at the Special City Council meeting on February 6, 2023, the City Council for the City of South Gate ("City") considered and passed a Resolution declaring an emergency and authorized the repair, replacement or maintenance activities of public facilities related to the Urban Orchard Project ("Project") pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code; WHEREAS, construction activities at the Project site began on August 2, 2021, and have reached the eighty percent completion stage, but the Project will require several more months of work before it is complete;
WHEREAS, the City has received notice from the Los Angeles County Department of Public Health, Solid Waste Management Program ("County"), demanding that the City immediately cease all construction work on the Project until such time that a Post Closure Land Use Plan ("PCLUP") is submitted to the County for approval before any change to the current land use, construction, or land preparation can occur to comply with the requirements of the California Code of Regulations, Title 27 (27 CCR), Section 21190 (the "Cease and Desist and Corrective Action Order");
WHEREAS, the City has terminated its construction agreement with the contractor; WHEREAS, although no construction activities will occur at the Project site until the County issues its PCLUP, it will be necessary in the interim for certain minimal maintenance activities to be performed at the site for the protection of the existing improvements and/or for public safety (collectively, the "Maintenance Activities") as well as complete the improvements approved by the County under the Workplan for interim measures; WHEREAS, at a special meeting of the South Gate City Council ("Council") held on Monday, February 6, 2023, the Council received information provided by the City's Public Works Department establishing that the City does not have sufficient manpower to perform the Maintenance Activities with its own forces, and that the immediate need for the performance of the Maintenance Activities does not permit a delay that would result from a competitive solicitation for bids; and
152
WHEREAS, the City is working diligently to secure the PCLUP approval. The process has been initiated; the Workplan for interim measures has been approved and its construction is substantially complete; a Surnrnary of Site Investigation has been completed; the final report has been submitted to the County and comments have been received; and, constructionplans to procure a new construction contract are being prepared.
NOW, THEREFOR, BASED ON THE FACTS SET FORTH ABOVE, THE COUNCIL OF
THE CITY OF SOUTH GATE, CALIFORNIA, HEREBY MAKES THE FOLLOWING FINDINGS:
1. The County's issuance of the Cease and Desist and Corrective Action Order at the current stage of the Project work, coupled with the immediate and ongoing need to perform the Maintenance Activities, has created an emergency for the City with respect to the Project; and
2. The emergency will not permit a delay resulting from a competitive solicitation for bids to perform the Maintenance Activities; and
3. The actions to be taken pursuant to the Resolutions set forth below continue to be necessary to respond to the emergency; and
4. The City is working diligently to secure the PCLUP approval. The process has been initiated; the Workplan for interim measures has been approved; a Summary of Site Investigation has been completed,, and the final report has been submitted to the County.
NOW, THEREFOR, THE COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals and findings are true and correct and incorporated herein by reference.
SECTION 2: Pursuant to the authority granted by South Gate Municipal Code 53 1.54.470 and California Public Contract Code e) 22050, the Council hereby authorizes and directs the City's City Manager and his designees to take such actions as the City Manager deems necessary to cause the Maintenance Activities to be performed, and to procure the necessary equipment, services, and supplies therefore, all without giving notice for bids to let contracts, and without regard to the dollar amounts of the contracts for such activities, equipment, services and supplies.
SECTION 3: At each regularly scheduled meeting of the Council after the date of the original Resolution, dated February 6, 2023, until further notice from the Council, the City Manager has and shall continue to present to the Council the reasons justifying the emergency, that the emergency declaration will reduce delays and associated costs that would otherwise result from the competitive solicitation for bids and why that action is necessary to respond to the emergency.
SECTION 4. At each such regularly scheduled meeting until the emergency action is terminated, the Council shall review the emergency action to determine, by a four-fifth's vote, that there is a
153
need to continue the emergency action.
SECTION 5. The Council shall terminate the emergency action at the earliest possible date that conditions warrant, so that the remainder of the construction activities may be completed by giving notice for bids to let contracts.
SECTION 6. In accordance with the provisions of California Public Contract Code e 22050, this Resolution shall only be effective if passed by a four-fifths vote of the Council.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution, which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 28'h day of May 2024.
CITY OF SOUTH GATE:
By:
Gil Hurtado, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
B7:
ul F. Salinas, City Attorney
154
Item No. 6
SOutoh ffaicateeocf i't'y'eClerk
MAY 22 202'! C'Uy of South Gate
FILED CITY COUNCIL
"l'-Igf"' AGENDA BT[LL
DepartmentHead:
For the Regular Meeting of: May 28, 2024
ent: Public Works
Arturo
City Manager:
Rob Hguston
SUBJECT: PROHIBITING OVERNIGHT PARKING ON PORTIONS OF SOUTHERN
AVENUE AND SOUTHERN PLACE
PURPOSE: ToadoptResolutionpursuanttoSection8.12.O10oftheSouthGateMunicipalCode to prohibit parking on portions of Southern Avenue and Southern Place between the hours of 11:00 P.M. of each day until 7:00 A.M. of the following day.
RECOMMENDED ACTIONS: The City Council will consider:
a. Adopting a Resolution to prohibit overnight parking on portions of Southern Avenue and Southern Place adjacent to South Gate Park betweenthe hours of 11:00 P.M. and 7:00 A.M. of the day following; and
b. Approving finding that the Resolution prohibiting overnight parking is exempt from CEQA.
FISCAL IMPACT: The cost of posting overnight parking prohibitions is estimated at $6,000, to be funded by restricted :tunds. Routine parking enforcement expenses may be offset by citation fees payable by violators.
ANALYSIS: Section 8.12.010 ("Regulations Adopted by City Council") of the South Gate Municipal Code states that, with limited exceptions not applicable here, regulations pertaining to vehicle parking must be established by resolution ofthe City Council. Furthermore, Section 8.12.060 ("Tow-Away Zone") of the South Gate Municipal Code allows the City Council, by resolution, to designate no-parking zones as tow-away zones. Accordingly, the Public Works Department is asking that the City Council adopt a Resolution to do the following things:
@ Prohibitparkingbetweenthehoursofll:OOP.M.ofeachdayuntil7:OOA.M.ofthe following day as follows: (a) on the north and south sides of Southern Avenue between Hildreth Avenue and Vossler Avenue, and between Vossler Avenue and Benson Way, (b) on the North side of Southern Place between Vossler Avenue and Atlantic Avenue, and (c) on the South side of Southern Place between Vossler Avenue and Park Place.
* Designate those areas as tow-away zones between said hours. * Make the finding that this matter is exempt from CEQA as a Class 1 exemption.
I
155
BACKGROUND: On their East end, Southern Avenue and Southern Place front South Gate Park and the LADWP utility corridor. These areas have limited visibility from the general public as compared to streets in residential neighborhoods and are therefore used for overnight parking.
Overnight parking activity is a concern. The Los Angeles Fire Department Station 54 is located at the intersection of Southern Avenue and Southern Place. Fire Department personnel at that station requested that the City prohibit street parking onthe portion of Southern inthe vicinity ofthe station, citing concerns over vehicle break-ins. Also, the City is informed that homes just east of the Fire Station have evening and overnight issues with people parking on Southern Avenue, south of their homes. A resident requested a preferential parking district; however, that would not be allowed by the municipal code, because it is not in a residential community. Finally, the Parks and Recreation Department also cited issues with overnight parking adjacent to the South Gate Park due to related activities.
Staff recommends that overnight parking be prohibited from 11:00 P.M. to 7:00 A.M. as means to resolve the issues. This solution balances the competing needs of South Gate residents relative to limited parking availability, access to the adjacent City park, and public safety. It was ultimately determined that a complete prohibition on parking in that vicinity was not necessary, and that prohibitions on overnight parking on certain portions of SouthernAvenue and Southem Place would suffice to minimize the risk illegal activity while maximizing vehicle parking available to City park users during the park's normal operating hours. The City Council may implement this solution by adopting the proposed Resolution.
Any action undertaken by a public agency such as the City which has a potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the enviroru'nent constitutes a "project" under the California Environmental Quality Act, codified at California Public Resources Code §§ 21000 et seq. ("CEQA"), unless specifically exempt. Many such actions and projects are specifically exempted by State administrative regulations known as the "CEQA Guidelines", which are codified at Division 6 of Title 14 of the California Code of Regulations. Here the City Council can reasonably find this project to be Categorically Exempt from CEQA under those CEQA Guidelines as a Class l exemption, found at 14 CCR § 15301. The Class l exemption consists, among other things, of the operation of existing highways and streets involving negligible or no expansion of existing use.
ATT ACHMENTS: A.
B.
Proposed Resolution
Parking Restrictions Exhibit
AC/CH/JL:lc
2 156
Attachment A
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATE, CALIFORNIA, PROHIBITING OVERNIGHT PARKING AND
ESTABLISHING CORRESPONDING TOW-AWAY ZONES ON
PORTIONS OF SOUTHERN AVENUE AND SOUTHERN PLACE
WHEREAS, Section 8.12.010 of the South Gate Municipal Code authorizes this City Council to adopt, by resolution, regulations pertaining to vehicle parking; and WHEREAS, the City has received a request to limit parking on certain portions of Southern Avenue and Southern Place in response to the frequent occurrence of thefts from vehicles parked on those roads in the overnight hours; and WHEREAS, this matter has been studied by the City's Public Works Department and the City's Parks & Recreation Department; and
WHEREAS, as a result of those studies, the City's Public Works Department has advised this City Council that the closure of portions of those streets to overnight parking would help reduce the instances of such criminal activity while maintaining availability of vehicle parking to users of the adjacent City park during the park's normal operating hours;
NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the above recitals are true and correct and incorporated herein by this reference.
SECTION 2. Pursuant to South Gate Municipal Code Section 8.12.010, the City Council hereby declares that parking shall be prohibited between 11:00 p.m. of each day until 7:00 a.m. of the following day on the following portions of Southern Avenue and Southern Place within the sides of the street as noted:
A. North and South side of Southern Avenue between Hildreth Avenue and Vossler Avenue, and between Vossler Avenue and Benson Way.
B. North side of Southern Place between Vossler Avenue and Atlantic Avenue.
C. South Side of Southern Place between Vossler Avenue and Park Place.
SECTION 3. Pursuant to South Gate Municipal Code Section 8.12.060, the City Council hereby declares that each of those portions of Southern Avenue and Southern Place is designated as a "tow away zone" during the hours specified in Section 2 above. 1 AS13772.0860872 4871-7951-7117vl
157
SECTION 4. The City Council hereby directs the Director of Public Works to cause signage to be posted in accordance with South Gate Municipal Code Section 8.12.060 and California Vehicle Code Section 22651, giving notice that any vehicle parked in any such "tow-away zone" may be removed.
SECTION 5. The City Council hereby makes the following findings of fact:
A. Any action undertaken by the City of South Gate which has a potential for resulting in either a direct physical change in tlie environment or a reasonably foreseeable indirect physical change in the environment constitutes a "project" under the California Environmental Quality Act, codified at California Public Resources Code §§ 21000 et seq. ("CEQA"), unless specifically exempt.
B. Many such actions and projects are specifically exempted by State administrative regulations la'iown as the "CEQA Guidelines", which are codified at Division 6 of Title 14 of the California Code of Regulations
C. Included among those exemptions is the Class 1 exemption, found at 14 CCR § 15301. The Class l exemption consists, among other tliings, of tlie operation of existing l'iighways and streets involving negligible or no expansion of existing use.
D. This Resolution and the actions mandated by this Resolution pertain to tlie operation of existing liigl'iways and streets and involve negligible or no expansion of tlie existing use of those highways and streets.
E. This Resolution and the actions mandated by this Resolution are therefore exempt from CEQA under the Class 1 exemption set forth in the CEQA Guidelines.
SECTION 6. The City Council does hereby declare that if any section, subsection, sentence, clause, phrase or portion of this Resolution or its application thereof is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of the Resolution. The City Council hereby declares that it would have adopted this Resolution, and each and every section, subsection, sentence, clause, phrase, or portion thereof not declared invalid or unconstitutional without regard to whether any portion of the Resolution would be declared invalid or unconstitutional. [Remainder of page left blank intentionally]
2 AS13772.0860872 4871-7951-7117v]
4 158
SECTION 7. The City Clerk shall certify the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED, and ADOPTED on tis 28'h day of May 2024.
CITY OF SOUTH GATE:
B7:
Gil Hurtado, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVEp AS O FORM:
Raul F. Salinas, City Attorney
AS13772.0860872 4871-7951-7117vl
159
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160
Item No. 7
Office ofthe
South Gate City Clerk
MAY 2 0 2024 City of South Gate
FILED
CITY COUNCIL
L4'a%(i.@1, AGENDA BNLL
For the Regular Meeting of: May 28, 2024
Originating ent: Human Resources
Human Resources Director: Ciffl Manager:
Rob Houston
SUBJECT: RESOLUTION ING RESOLUTION NO. 6454 (SALARY
RESOLUTION AND POS N CLASSIFICATION PLAN) TO APPROVE THE
UPDATE TO THE JOB CLASSIFICATION SPECIFICATION FOR THE FULL-TIME
POSITION OF HOUSING ASSISTANT IN THE COMMUNITY DEVELOPMENT
DEPARTMENT
PURPOSE: To approve the update to the job specification for the full-time Housing Assistant position in the Community Development Department.
RECOMMENDED ACTIONS: The City Council will consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to approve the update to tlie classification specification for the full-time position of Housing Assistant in the Cornrnunity Development Department.
FISCAL IMPACT: No fiscal impact.
ANALYSIS: None.
BACKGROUND: TheCitymust,fromtimetotime,add,remove,reclassify,orotherwiseadjust job classifications, job specifications and/or compensation in the Salary Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the City's workforce. In response to these changing needs and demands, job classification specifications must be amended to more closely match the tasks which need to be performed by employees in the City's various departments
On April 23, 2024, the City Council approved the reclassification of one of the full-time Housing Specialist positions to a Housing Assistant position in an effort to find quality applicants to assist the City's Housing Authority. This new position will permit the City to hire a promising candidate that does not have the necessary Housing Certifications to qualify as a Housing Specialist and then provide that employee with the opportunity to obtain the necessary certifications during his/her first year of employment. Once that individual has obtained the necessary certifications and has some experience in the City's Housing Authority, he/she will then be an ideal candidate to be promoted into a vacant Housing Specialist position. This entry-level position allows the Housing 1 161
Authority the flexibility to hire a promising candidate and then train that person. However, the minimum certification qualifications approved for the Horising Assistant position are inadvertently higher than that of the Housing Specialist.
Specifically, the certifications required for the Housing Specialist are "Possession of at least two (2) Housing Certifications with[in] 18 montlis of hire date is required." However, the minimum certifications qualifications for Housing ASSiStant as approved on April 23, 2024, are "Possession of the Housing Choice Voucher (HCV) Specialist Certificate and one of the following certificates within one (l) year of hire is required to successfully pass probation..." In an effort to correct this oversight and ensure that the minimum certification qualifications for the Housing Assistant are equal to or less than that of the Housing Specialist, the following update to the Housing Assistant job classification is requested: "The following two certifications are required within eighteen (18) months of hire to successfully pass probation: Possession of the Housing Choice Voucher (HCV) Specialist Certificate and one of the following certificates..." Human Resources staff worked with the Community Development Department to develop the job classification specifications for the Housing Assistant. Staff also worked with MEA to review the new job specifications and the recommended pay, of which they agree.
ATTACHMENT: Proposed Resolution (including the updated job classification specification) 2 162
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, AMENDING RESOLUTION N0. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE
THE UPDATE TO THE JOB CLASSIFICATION SPECIFICATION FOR
THE FULL-TIME POSITION OF HOUSING ASSISTANT IN THE
COMMUNITY DEVELOPMENT DEPARTMENT
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in the Salai'y Resolution and Position Classification Plan in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments; WHEREAS, the City desires to approve the update to the job classification specification for the full-time position of Housing ASSiStant in the Community Development Department; and WHEREAS, the Municipal Employees Association ("MEA") is in agreement with the update to the job classification specification for the full-time Housing Assistant position.
NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1, The City Council does hereby declare that the above recitals are true and correct and incorporated herein by reference.
SECTION 2. The City Council hereby approves and adopts the proposed amendment to the City's Salary Resolution and Position Classification Plan to approve the update to the job classification specifications for the full-time position of Housing Assistant in the Community Development Department, attached hereto as Exhibit "A."
[Remainder of page left blank intentionallyl
163
SECTION 3. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED this 28'h day of May 2024.
CITY OF SOUTH GATE:
BY:
Gil Hurtado, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
F. Salinas, City Attorney
164
Exhibit "A"
City of South Gate
CLASS SPECIFICATIONS AND ATTRIBUTES
HOUSING ASSISTANT
DESCRIPTION
Under general direction, perforins entry-level clerical and tecl'inical tasks related to tlie implementation of Section 8 Housing Choice Voucher program, CDBG, and HOME programs in the City of Soutli Gate Horising Autl'iority in accordance with federal, state, and local laws, policies, procedures, and regulations; performs related duties as required.
CLASS CHARACTERISTICS
Tlie Housing Assistant is responsible for performing a full range of entry-level technical and administrative work in the Housing Division requiring knowledge and judgment in the application of housing related policies, procedures, and systems.
SUPERVISION RECEIVED
Works under the direct supervision of the Housing Manager.
SUPERVISION EXERCISED
Does not supervise any staff.
ESSENTIAL FUNCTIONS
Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions arid duties pedormed by incumbents of this dass; employees may be assigned duties which are not listed below,' reasonable acconwodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:
Interviews rental assistance applicants for initial eligibility and advises them of applicable rules, policies, and procedures governing eligibility and occupancy; researches and verifies eligibility information; conducts special and interim interviews of tenants related to changes in household composition, income, and/or moves; determines continued eligibility.
Interviews homeowners to determine tlieir eligibility for rehabilitation loans and grants, and advises them of applicable rules, polices, and procedures; researches and verifies eligibility information; assists with managing and qualifying CDBG sub-recipients.
ASSiStS in the interpretation, implementation, comi'nunication, and enforcement of H{JD guidelines and regulations to program participants, owners, and other agencies.
Maintains housing related documentation records; perforins data entry for housing automated record- keeping system; analyzes housing data to generate reports; prepared and types housing-related reports and correspondence.
ASSiStS inspection prospective and assisted housing to ensure conformance witli H{JD standards and aSSiStS in the determination of necessary corrections.
Processes rental assistance re-certifications, interims, rent increases, issuance of vouchers and third-party verifications; updates liousing records with homeowners and sub-recipients involved with CDBG and 165
HOUSING ASSISTANT (cont.) 2
HOME programs.
ASSiStS the Housing Manager in the counseling of patticipants, owners, and sub-recipients with regard to program violations; provides notification to tlie Horising Manager of possible fraud cases, and may be directed to research the possible fraud and make recommendations.
ASSiStS the Housing Manager in investigating difficult and/or sensitive situations involving paiticipants and owners; assists in counseling and working to resolve complaints witli applicants, tenants, owners, and citizens regarding housing assistance programs.
Perfori'ns related duties as assigned.
QUALIFICATIONS
Education and Experience
Possession of a high SCIIOOI diploma or a G.E.D. is reqriired. At least one year of responsible experience providing service to the public, particularly low-income individuals, in fields such as public horising, priblic health, vocational guidance, social services, or property management is required.
Certifications Required:
* Tlie following two certifications are required witliin eighteen (18) months of hire to successfully pass probation: Possession of the Housing Choice Voucher (HCV) Specialist Certificate and one of the following certificates:
a. HCV Eligibility Specialist
b. HCV Housing Quality Standard Specialist
c. Rent Calculations
d. HCV and Public Housing Calculations Specialist
e. HCV Occupancy Specialist
f. NSPIRE Certification
* Possession of NSPIRE Certification at tlie time of hire is highly desirable.
License Requirement
Possession of a valid California Class C Driver's License, proof of insurance and a satisfactory driving record is required at time of appointment and throughout employment in this position.
Knowledge, Skills and Abilities
Basic knowledge of subsidized housing programs and regulations; procedures and practices required in verifying data; functions of various social service agencies; effective interviewing techniques; business arithmetic; principles of data collection and record keeping; aritomated tecl'u"iology and office equipment.
Ability to meet the public in situations requiring diplomacy and tact; speak clearly, interpret and explain technical infoimation; listen effectively; work independently and make sound decisions; analyze sensitive situations; resolve disputes through application of City policy; organize work, establish priorities and meet deadlines; communicate effectively botli orally and in writing; make arithmetical calculations quickly and accurately; perform accurate clerical, record keeping work; establish and maintain cooperative working relationships.
Skill in the operation of a variety of office equipment, including computers and calculators.
Bilingual in English/Spanish is desirable.
166
HOUSING ASSISTANT (cont.) 3
CALIFORNIA DEPARTMENT OF MOTOR VEHICLE (DMV) PULL NOTICE SYSTEM An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on tlie incumbent's driving record and Driver's License status on a periodic basis to the City of Sorith Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City veliicles.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of tliose that must be met by an employee to successfully perform the essential functions of tl'iis job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While perfori'ning the duties of this job, the employee is frequently required to walk, sit, talk or/and hear; and may stand for extended periods of time. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reacli with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, croucli or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The noise level in tl'ie work environi'nent is risually quiet in tlie office and moderately loud when outdoors.
Incumbents are occasionally exposed to outside weather conditions, traffic, dust, gas, fumes, and chemicals.
HOUSING ASSIST ANT
Created, 04/23/24
Updated, 05/28/24
167
Ofli(.b cii ': '
South Gats Cll'. C;1ttk
Item No. 8
MAY 23 20271
FILED City of South Gate
Hly,iOiA-{ CITY COUNCIL
AGENDA BULL
For the Regular Meeting of: May 28, 2024
nepartmentnirector:N"n$a"epa'mentC"ciMtyuanaa:aegresr:Ofk(2t;!e Rob Houston Rob Houstori
SUBJECT: RESOLUTION DENOUNCING DIGIT AL DISCRIMINATION PURPOSE: To consider the adoption of a Resolution that:
1. Denounces digital discrimination and commits to addressing the disparate outcomes of provider decisions that impact access to broadband internet based on income level, race, ethnicity, color, religion, or national origin; and
2. Urges internet service providers to provide fast, reliable, and affordable internet to all communities regardless of income level, race, ethnicity, color, religion, or national origin; and
3. Encourages its residents to report all acts of digital discrimination to the Federal Coinmunications Commission (FCC), the Public Advocates Office of the California Public Utilities Coi'nmission (CPUC), and Supervisor Janice Hahn, with the Los Angeles County Board of Supervisors; and
4. Supports efforts to close the digital divide and ensure digital equity for all residents.
RECOMMENDED ACTIONS: Adopt the Resolution denouncing digital discrimination.
FISCAL IMPACT: There is no fiscal impact ori the General Fund.
ANALYSIS: The City of South Gate recognizes the critical importance of broadband internet access for full participation in modern society and that digital discrimination occurs when internet service providers (ISPs) inequitably deploy high-speed internet connections or disproportionately withhold the best deals for their services froin racially or socio-economically marginalized neighborhoods.
Studies have shown that providers systematically offer worse service - slower, delivered over older technology - to low-income coininunities at a higher price that they offer fast, reliable service to higlier incoi'ne coi'nmunities and digital discritnination exacerbates the challenge of affordability and worsens the digital divide.
BACKGROUND: In Noveinber 2023, the Federal Coi'ni'nunications Coi'nmission (FCC) codified rriles to prevent digital discrin'iination, outlining a coi'nplaint process wliereby ineinbers of the public cai'i offer evidence of digital discriinination being coininitted by Internet service providers (ISPs).
The FCC has defii'ied digital discrimination as "Policies or practices, not justified by genuine issues 168
of technical or econoi'nic feasibility, that (1) differentially impact consui'ners' access to broadband internet access service based on their income level, race, ethnicity, color, religion, or national origin or (2) are intended to have such differential impact".
Closing the digital divide and ensuring equitable access to fast, reliable, and affordable internet is necessary for accessing education, health care, and participating in economic oppoitunities and civic life.
ATT ACHMENT:
A. Proposed Resolution denouncing digital discrimination 169
Attachment A
RESOLUTION NO.
CITY OF SOUTH GATE
LOS ANGELES COUNTY, CALIFORNIA
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH GATE,
CAJ,IFORNIA, DENOUNCING DIGITAL DISCRIMINATION
WHEREAS, the City of South Gate recognizes the critical importance of broadband internet access for full participation in modern society; WHEREAS, digital discrimination occurs when internet service providers (ISPs) inequitably deploy high-speed internet connections or disproportionately withhold the best deals for their services from racially or socio-economically marginalized neighborhoods; WHEREAS, studies have shown that providers systematically offer worse service - slower, delivered over older technology - to low-income communities at a higher price that they offer fast, reliable service to higher income communities; WHEREAS, digital discrimination exacerbates the challenge of affordability and worsens the digital divide;
WHEREAS, In November 2023, the Federal Communications Commission (FCC) codified rules to prevent digital discrimination, oritlining a complaint process wliereby members of the priblic can offer evidence of digital discrimination being comi'nitted by Internet service providers (ISPs);
WHEREAS, the FCC has defined digital discrimination as "Policies or practices, not justified by genuine issues of technical or economic feasibility, that (1) differentially impact consumers' access to broadband internet access service based on their income level, race, ethnicity, color, religion, or national origin or (2) are intended to have such differential impact;" and
WHEREAS, closing the digital divide and ensuring equitable access to fast, reliable, and affordable internet is necessary for accessing education, health care, and participating in economic opportunities and civic life.
NOW, THEREFOR, THE CITY COUNCIL OF THE CITY OF SOUTH GATE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council denounces digital discrimination and commits to addressing the disparate outcomes of provider decisions that impact access to broadband internet based on income level, race, ethnicity, color, religion, or national origin.
SECTION 2. The City Council urges internet service providers to provide fast, reliable, and affordable internet to all communities regardless of income level, race, ethnicity, color, religion, or national origin.
SECTION 3. The City Council encourages its residents to report all acts of digital discrimination to the Federal Coinmunications Commission (FCC), the Public Advocates Office 170
of the Califori'ffa Public Utilities Cornrnission (CPUC), and Supervisor Janice Hahn, with the Los Angeles County Board of Supervisors.
SECTION 4. The City Council supports efforts to close the digital divide and ensure digital equity for all residents.
SECTION 5. The City Clerk shall certify to the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED on this 28'h day of May 2024.
CITY OF SOUTH GATE:
BY:
Gil Hurtado, Mayor
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVE AS TO FORM:
BY:
DRAFT
Raul F. Salinas, City Attorney
171
0+ficii ut Item No. af
MAY22 2024
FILED
2:-3"fNA
City of South Gate
CITY COUNCIL
AGENDA BI[LL
Department Director: /47
/ It
or the Regular Meeting of: May 28, 2024
g Depaitment: Public Works
City Manager:
Arturo Cerv Aouston
SUBJECT: AMENDMENT N0. 1 TO CONTRACT N0. 2023-99-AC WITH ENGINEERING DESIGN ANALYSIS, INC., FOR ADDITIONAL ENGINEERING
DESIGN SERVICES FOR THE SPORTS CENTER HV AC PROJECT, CITY PROJECT 712-PRK
PURPOSE: To approve AmendmentNo. 1 to ContractNo. 2023-99-AC with Engineering Design Analysis, Inc., to provide engineering design services to modify the design of the Sports Center HVAC Project, City Project 712-PRK ("Project").
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. I to Contract No. 2023-99-AC with Engineering Design Analysis, Inc., (EDA) to provide design services to modify the design plans of the Sports Center HVAC Project, City Project No. 712-PRK, at a cost not to exceed $30,000; b. Appropriating $1,200,000 in Rendon 2023, State of California Grant Funds to fully fund the design and construction of the Sports Center HVAC Project, City Project No. 712- PRK; and
c. Authorizing the Mayor to execute Amendment No. 1 to Contract No. 2023-99-AC in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no fiscal impact to the General Fund. Amendment No. 1 to Contract No. 2023-99-AC is in the amount of $30,000, and the appropriation is in the amount of $1,200,000, both to be funded with Rendon 2023, State of California Grant Funds, for a revised budget total of $1,441,291. Planned budget expenditures are summarized below.
Pro,iect Services Pro,iect Costs Appropriation Total
Design Phase
EDA Design Contract $49,900 $49,900
Amendment No. l $30,000 $30,000
Misc. Staff Time $20,000 $20,000
Construction Phase
Constniction $1,250,000 $1,250,000
Constniction Management $50,000 $50,000
Contingency $41,391 $41,391
Pro,ject Total $1,411,291 $30,000 $1,441,291
1 172
ANALYSIS: The South Gate Park Sports Center HVAC Project (Project) is under design and scheduled to begin construction in late 2024. The goal is to complete construction in mid-2025 prior to the 2025 summer season. The Project requires replacing the HVAC system which includes installing a 130-ton chiller. The procurement of the chiller has an estimated lead time of 42 weeks.
To stay on schedule, staff purchased the chiller in advance of awarding a construction contract to ensure it is readily available for installation during construction. The chiller is scheduled to be delivered in July 2024, well before the project begins construction. With the early delivery of the chiller, staff is now planning to complete the project in two separate construction phases. Phase I includes installation of the pre-purchased chiller, and Phase II includes installation of the remaining HVAC appurtenances. The current Project design is now at the 90 percent completion level. However, these design and construction documents include a requirement for the contractor to procure and install the chiller. As such, the current design documents need to be revised to remove the purchase and installation of the chiller from design documents so that the project can be implemented in two phases. Accordingly, Amendment No. 1 to Contract No. 2023-99-AC provides $30,000 to revise the design plans.
The engineer's estimate for the project requires a budget of $1,411,291 to complete design and construction. To date, a total of $211,291 in Rendon 2023 the State of California Grant Funds has been budgeted, thus an additional $1.2 Million is required.
BACKGROUND: The existing HVAC System at the Sports Center needs major maintenance repairs. Its chiller system fails regularly as it is undersized and near the end of its service life. Due to it being undersized, it shuts down regularly during the hot summer months when demand is high. It provides inadequate cooling when the outside air temperature exceeds 85 degrees Fahrenheit. Further, it does not provide adequate cooling to maintain comfortable temperatures in the two weight rooms. Last summer season, a temporary back-up system was rented to provide cooling, which will be rented again this summer season at an estimated cost of $25,000 monthly.
The Sports Center HVAC Project is being implemented to make the necessary HVAC repairs and improvements.
On July 10, 2023, the City Manager approved Contract No. 2023-99-AC with EDA, to prepare design and construction documents for the Project, in the amount of $49,900. Amendment No. 1 to Contract No. 2023-99-AC provides $30,000 for additional services, for a revised contract amount of $79,900. Services include administration, design, and technical support through construction completion.
Proceeding with the project in two phases has benefits. Mainly, it provides for the permanent installation of the chiller to meet the demand for cooling the Sports Center to comfortable temperatures with permanent equipment. It also reduces costs since the rental equipment will be eliminated.
The design and construction documents are at the 90% completion stage. The chiller will be installed by October 2025. Construction of the project is planned to start in early 2025.
ATTACHMENTS: A.
B.
C.
Proposed Amendment No. I (including Exhibit A)
Contract No. 2023-99-AC
ResolutionNo. 2024-10-CC
AA:lc
2 173
Amendment No. 1
Contract No. 2023-99-AC
Attachment A
AMENDMENT NO. I TO CONTRACT N0. 2023-99-AC
FOR DESIGN SERVICES FOR SPORTS CENTER HV AC PROJECT, CITY PROJECT N0. 712-PRK WITH ENGINEERING DESIGN ANALYSIS, INC.
This Amendment No. l to Contract No. 2023-99-AC for Design Services ("Amendment No. 1 "), is made and entered into on May 28, 2024, by and between the City of Sorith Gate, a mtuiicipal corporation ("City"), and Engineering Design Analysis, Inc., a California corporation ("Contractor"). City and Contractor are sometimes liereinafter individually referred to as a "Party"' and collectively as "Parties."
RECIT ALS:
WHEREAS, on May 23, 2023, the City Manager approved Contract No.2023-99-AC with Contractor ("Agreement") for a period of 18-month said date or until project completion, in the amount of Forty-Nine Thousand Nine Hundred Dollars ($49,900); WHEREAS, the City and Contractor/Consultant desire to execute Amendment No. 1 in an amount not to exceed Thirty Thousand Dollars ($30,000), for services identified in Exhibit "A" attached hereto, under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement, and Amendment No. 1 to a total sum of Seventy-Nine Thousand Nine Hundred Dollars ($79,900).
NOW, THEREFORE, THE PARTIES HERF,BY AGREE AS FOLLOWS:
1. SCOPE OF WORK.
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATION.
The amount of compensation paid by City to Contractor for the work identified in Exhibit "A" shall not exceed Thirty Thousand Dollars ($30,000).
3. EFFECT OF AMENDMENTS.
Except as expressly amended lierein, all other tertns and conditions of Agreement shall remain in full force and effect. Withorit limiting the generality of tl'ie foregoing, Agreement shall remain rinchanged during the term of Agreement as extended by Section 1 above. Furtl'iermore, City reserves the right to arigment or reduce the scope of work as City deems necessary.
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IN WITNESS WHEREOF, the Parties liereto have caused this Amendment No. l to be executed and attested by their respective officers liereunto duly authorized.
CITY OF SOUTH GATE:
BY:
Gil Hurtado, Mayor
Dated:
ATTEST:
BY:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO RM:
BY: - " - '
F. Salinas, City Attorney
ENGINEERING DESIGN NALYSIS, INC.:
BY:
Kevin M. Friedman, P.E.
Date:
4 175
Exhibit "A"
Engineering Design Analysis
Incorporated
May 2, 2024
Art Cervantes
Assistant City Manager and Director of Public Works 8650 California Avenue
South Gate CA 90280
SUBJECT: PROPOSAL FOR ADDITIONAL SERVICES, DESIGN AND ENGINEERING FOR:
RECOMPILATION OF DOCUMENTS / SUPPORT OF SEGMENTED BID PROCESS FOR LIMITED HVAC UPGRADES, SPORTS CENTER, 9520 HILDRETH AVE, SOUTH GATE CA 90280
Art,
We at EDA are in receipt of your request for a fee proposal to provide additional services to supplement design and engineering services for the subject project. The following proposal defines these additional services and deliverables, schedule and fees. Proposed services include the recompiliation of documents ad support of segmented bid process under available municipal bid contracts. This proposal is based on site visit April 27, 2024, and for review of documentation on site with parties.
SCOPE OF WORK
Reflective of the construction and constract documents as this office has compiled, and for abbreviated and segmentd tasks at hand, we will provide the following services:
L Review documents as available. Review site conditions for coordination and with bidding and installing Contractors.
2. Attend design coordination meeting(s) with all parties, as necessary and as agreed upon.
3. Review building and facility requirements (space usage as impacted, facility requirements for logistics and capacity to accommodate segmented construction, structural considerations, et al, for facility as is existing, and as will be maintained, modified or provided otherwise, as agreed upon.
4. Provide drawing recompilation for execution of installation, and plan check resubmittals for approval specifically for chiller and pump replacement, and measures and limited site modifications as agreed upon. Provide level of detail for presentation of information for municipal bid process.
5. Revise book specifications.
6. Provide electronic copy routed as requested for review by parties.
7. Provide prints for plan check submittal. Revise drawings as necessary for plan check corrections and re-submittal. Provide prints for plan check re-submittal at costs as are included in the proposed project fees.
8. Provide wet-stamped drawings as required for submittal and for re-submittal for architectural and structural (by Structural Engineer), electrical, mechanical, and plumbing plans.
9. Re-submit to plan check as necessary. Resubmit corrections for approval as necessary.
10. Review budget costs/bid proposals.
1'1. Provide bid and construction support in addition to support as required for the overall construction project. These efforts are secondary to measures as provided by construction management by City agencies, measures to include compilation of bid documents under boiler plate copy, processing of bid to include additive and deductible alternates as requested and required by City, and as agreed upon. Provide for interim and additional job walks, responses to bid RFI's, bid and cost analysis, award of bid, review of project scheduling, submittal review, limited assistance to project managers and field engineers and construction Engineering - Design - Analysis, Incorporated
10061 Talbert Avenue Suite 300 Fountain Valley CA 92708 714 913 8393 - phone 866 425 4336 - fax [email protected] 176
Letter to
Art Cervantes
May i2024
managers (and for attendance of additional meetings as necessary, as agreed upon - i.e. review of project schedule with construction management to accommodate project logistics), review of site and system installations, recommendation for project acceptance.
EXCLUSIONS
A. Compilation of documentation other than specifically cited herein, unless otherwise agreed upon.
B. Design (or redesign) for modifications and upgrades to site except as associated with HVAC project (i.e. chiller enclosure included, and measures such as parking and trash enclosure and accessibility excluded), or for systems and services except as was designed for reflective of the original Scope of Work.
C. Design for architectural and structural measures outboard of measures associated with HVAC project (i.e. space reconfiguration and structural upgrades as necessary for placement and accessibility of plant and airside equipment, and integration of services to existing elements of facility included, and wholesale space reconfiguration and remodel and specification of finish schedules of ceilings excluded), or for systems and services except as was designed for reflective of the original Scope of Work.
D. Design of lighting and power for spaces except as agreed upon, reflective of minimal measures for refit of facility wide services, for purposes of this scope, and for budget constraints, or for systems and services except as was designed for reflective of the original Scope of Work.
E. Measures for asbestos abatement.
F. Drawing reproductions outboard of plan check and approval process unless otherwise agreed upon.
G. Planning, plan check, and permitting fees (costs for fees to be paid by Owner).
H. Logistical requirements (scheduling outboard of HVAC project work, workspace requirements, cost of moves, IT considerations for general and specialty - i.e. dispatch), et al) for temporary relocation of City agencies, operations, and personnel.
SCHEDULE
EDA understands the urgency of the matter, and proposes to respond in a timely manner.
FEES
EDA proposes to provide the above services for a Lump Sum Fee of THIRTY THOUSAND DOLLARS ($30,000). Monies shall be released as agreed upon.
Monies shall be due and payable in 30 days upon receipt of invoice. In event that Owner (et al) stops work on the project prior to completion, EDA shall invoice and be paid for work performed on the project to date. Additional services shall be provided at a rate of $200 per hour, unless otherwise agreed upon.
Thank you for the opportunity to be of service. If you have any questions, please contact me.
Regards,
Design - Analysis, Incorporated
man, P. E.
KMF - M27267 / bl
P2190 - A - City of South Gate Sports Center - Additional Services for HVAC Project - 9520 Hildreth, South Gate CA 90280 Engineering - Design - Analysis, Incorporated
10061 Talbert Avenue Suite 300 Fountain Valley CA 92708 714 913 8393 - phone 866 425 4336 - fax [email protected] 177
Contract No. 2023-99-AC
Attachment B
PROFESSIONAL SERVICE AGREEMENT FOR DESIGN SERVICES
BETWEEN THE CITY OF SOUTH GATE AND
ENGINEERING DESIGN ANALYSIS, INC.
Tliis Agreement for Professional Services for Design Services ("Agreement") is made and entered into on May 23, 2023, by and between the City of South Gate, a municipal corporation ("City"), and Engineering Design Analysis, Inc., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, City desires to retain a qualified provider for certain services relating to design services; and
WHEREAS, Consultant warrants to City that it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.
NOW, THEREFORE, the Parties hereby agree as follows:
1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made pait of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATION FOR SERVICES. The total amount of compensation for this Agreement shall not exceed the sum of Forty-Nine Thousand Nine Hundred Dollars ($49,900) as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by Assistant City Manager/Director of Public Works or his/her designee.
2.I Consultant shall be required to attend meetings at City Hall as necessaty in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.
2,2 Consultant shall be paid in accordance with the schedule included in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.
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2.3 No payment made hereunder by City to Consultant, other than the final payment, sliall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.
3. TERM OF AGREEMENT. This Agreement is effective as of May 23, 2023, and will remain in effect for a period of 18 months from said date or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.
4. CITY AGENT. The Director of Public Works ("Director"), or his/her designee, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.
5. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, ixi any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement.
Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.
5.1 Consultant represents that no City employee or official has a material financial interest in Consultant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant sliall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.
6. GENERAL TERMS AND CONDITIONS.
6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upoxi ternnination exceed the total maximum compensation provided for in this Agreement.
6.2 Termination for Cause.
6.2.1 City may, by written notice to Consultant, teiminate the whole or any part of this Agreement in any of tlie following circumstances:
a. If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof; or 5 l 16863 l- L235 0
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b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of tl'iis Agreement in accordance with its terms, and in either of these circumstances does not correct such faihire withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.
6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in sucli manner as it may deem appropriate, services similar to those terminated
6.2.3 If this Agreement is terminated as provided above in Subsection 6.2.1, City may require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, pliotographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work peiformed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.
6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is detemiined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.
6.3 Non-Assignability. Consultant shall not assign or transfer any interest in tliis Agreement without the express prior written consent of City.
6.4 Non-Discrimination.
6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to tliis Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age. 5116863 I-L235.0
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Consultant will take affirmative action to ensure that all employment practices, including tliose of any subcontractors retained by Consultant to perform services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance witli the equal employment opportunity and non- discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatoiy practices) is available for review and on file with the City Clerk's Office.
6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (l) day prior to beginning of perfoririance under this Agreement:
6.5.1 Workers Compensation Insurance as required by law. Consultant sliall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.
6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers and employees. c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
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e. Cover the operations of Consultant pursuant to the terms of this Agreement.
6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, inc)uding other employees, officers and representatives, for/from any and all claims or actions of any kind asseited against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.
6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City goveriiments, without regard to conflict of law principles.
6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.
6.8.1 Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as lierein set fortli, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and sliall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by tliis Agreement.
6.8.2 Indemnification of CalPERS Deteimination - In t!ie event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is detemiined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otlierwise be the responsibility of City.
6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification 5116863 l-L235 0
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of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be tlie sole responsibility of Consultant.
6.9 Consultant's Personnel.
6.9.1 Al! services required under the Agreement will be performed by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.
6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.
6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.
6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.
6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.
6.11 Legal Construction.
6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California without regard to conflict of law principles.
6.11.2 This Agreement sliall be construed witliout regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement sliall be construed as though each of the parties participated equally in tl'ie drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
6.ll.3.The article and section, captions and headings herein have been inserted for /2-.
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convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
6.11,4. Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.
6.12 Counterparts. This Agreement may be executed in counterpaits and, as so executed, shall constitute an agreement which shall be binding upon all Parties hereto.
6.13 Final Payment Acceptance Constitutes Release. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy aiid competency of the information provided and/or work perforined; nor shall such approval or payment be deemed to be an assumption of such resporisibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub- consultants and agents.
6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work whicli may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, sucli correction shall be made by City, and the cost thereof shall be charged to Consultant.
6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City. Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of tliis Agreement.
6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the peiformance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the future. No waiver by a Party of a default or breach of the other party sliall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of tlie remedies permitted or available to a Paity under this 13 5116863 l-L235 0
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Agreei'nent, or at law or in equity, sliall be cumulative and altemative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.
6.18 Severability. If any provision in this Agreement is held by a court of coi'npetent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear liis or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Patty hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which tliat Party or those Paities may be entitled.
6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained lierein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.
6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirtnation of delivety and depositing said notice in the United States mail, postage prepaid, and addressed as follows:
TO CITY:
City of South Gate
Aituro Cervantes, P.E.
Assistant City Manager/Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: acervantes@,sogate.org
TEL: (323) 563-9500
WITH COURTESY COPY TO:
City Clerk's Office
Yodit Glaze, City Clerk
8650 Califomia Avenue
South Gate, CA 90280
Email: yzlaze@,sogate.org
TEL: (323) 563-9510
/4
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TO CONSULT ANT:
Kevin M. Friedman, P.E.
Chief Executive Officer
Engineering Design Analysis, Inc.
10061 Talbert Avenue, Suite 300
Fountain Valley, CA 92708
Email: kevin@[email protected]
TEL: (714) 913-8393
6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.
6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a coi'isultation.
6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Paity may claim that t]ie interpretation of this Agreement shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.
7. EFFECTIVE DATE. The effective date of tliis Agreement is May 23, 2023, and wilI remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally.]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.
Dated: 1- l '4" 207,3
ATTEST:
By:
APPROVED AS TO FORM:
B7:
Sad' rney
ENGINEERING DESI YSIS, INC
4CJ'D
o-t-=i= ')-([-;Mr
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Proposal For:
HVAC
Project
SPORTS CENTER
9520 Hildreth Avenue
South Gate CA 90280
for
City of South Gate
b7
Engineering Design - Analysis, Incorporated
10061 Talbert Avenue Suite 300
Fountain Valley CA 92708
(714) 913 8393
[email protected]
RFP: Professional Services to
Design and Provide Bid Documents,
Sports Center HVAC Project, No. 712-PRK
May 11, 2023
188
TABLE OF CONTENTS
LETTER OF INTRODUCTION
II PROPOSAL (SCOPE OF WORK AND FEES)
Ill STATEMENTOFUNDERSTANDING/TECHNICALAPPROACH)
IV RESOURCE ALLOCATION MATRIX
V COMPANY OVERVIEW AND PROJECT EXPERIENCE
Engineering - Design - Analysis, Incorporated
189
Engineering Design Analysis, Incorporated
LETTER
OF
INTRODUCTION
190
Engineering Design Analysis
Incorporated
May 11, 2023
Art Cervantes
Assistant City Manager and Director of Public Works 8650 California Avenue
South Gate CA 90280
SUBJECT: LETTER OF INTRODUCTION: RESPONSE TOP RFP FOR PROFESSIONAL SERVICES TO DESIGN AND PROVIDE BID DOClmlENTS FOR THE SPORTS CENTER HVAC SYSTEM PROJECT, N0. 712-PRK; 9520 HILDRETH AVE, SOUTH GATE CA 90280 Art,
Please find herewith this letter of introduction copy which provides responses to the requirements cited for the subject RFP.
Your project falls well within our area of expertise. We are versed in the requirements of the City of South Gate. We feel our design philosophy is congruent with that of the City, for our experience with Public Works and facilities maintenance.
We are in a position to deliver for you the services necessary for those appropriate and successful results for this project.
If you have any questions, do not hesitate to call.
We look forward to this opportunity with the City of South Gate.
Regards,
CEO
Design - Analysis, Incorporated
. Friedman, P. E.
KMF - M27287 / bl
P2190 - City of South Gate Sports Center HVAC Project - 9520 Hildreth, South Gate CA 90280 Engineering - Design - Analysis, Incorporated
10061 Talbert Avenue Suite 300 Fountain Valley CA 92708 7149138393-phone 8664254336-fax [email protected] 191
PROPOSAL
(SCOPE OF WORK
AND
FEES)
Engineering - Design Analysis, Incorporated
192
Engineering Design Analysis
Incorporated
May 112023
Art Cervantes
Assistant City Manager and Director of Public Works 8650 California Avenue
South Gate CA 90280
SUBJECT: PROPOSAL FOR DESIGN AND ENGINEERING FOR: ARCHITECTURAL /
STRUCTURAL / ELECTRICAL / MECHANICAL / PLUMBING FOR LIMITED HVAC UPGRADES, SPORTS CENTER, 9520 HILDRETH AVE, SOUTH GATE CA 90280 Art,
We at EDA are in receipt of your request for a fee proposal to provide design and engineering services for the subject project. The following proposal defines our scope of services and deliverables, schedule and fees. Proposed services include the preparation of documents suitable for plan check approval and for construction under a municipal bid contract. This proposal is based on RFP for Professional Services to Design and Provide Bid Documents for the Sports Center HVAC System Project, No. 7123-PRK. '
SCOPE OF WORK
Reflective of the terms cited therein the subject RFP (and as noted herein, we will provide the following services:
A. Common Scope:
4. Review existing building documents as available. Review site conditions for coordination and integration of information as necessary and appropriate and as agreed upon and as identified in the RFP.
2. Verify requirements with Building Officials in preliminary assessment of tenant improvement project requirements.
3. Attend design coordination meeting(s) with all parties, as necessary and as agreed upon. 4 , Review building and facility requirements (space usage as impacted, facility requirements for logistics and capacity to accommodate construction, structural considerations, et al, for facility as is existing, and as will be maintained, modified or provided otherwise, as agreed upon.
5. Review utility requirements (electrical, waste, water, as is existing, and as will be maintained, modified or provided otherwise, as agreed upon.
6 . Provide drawings for plan check approval for tenant improvements and for limited site modifications as agreed upon. Provide level of detail for minimum presentation of information for preferred Contractor pool.
7. Provide sheet specifications.
8 . Provide electronic copy routed as requested for review by parties.
9. Provide prints for plan check submittal. Revise drawings as necessary for plan check corrections and re-submittal. Provide prints for plan check re-submittal at costs as are included in the proposed project fees.
10 . Provide wet-stamped drawings as required for submittal and for re-submittal for architectural and structural (by Structural Engineer), electrical, mechanical, and plumbing plans. 11 . Submit to plan check as necessary. Resubmit corrections for approval as necessary. 12 . Provide book specifications as required by the City in course of compilation of approved plans.
Engineering - Design - Analysis, Incorporated
10061 Talbert Avenue Suite 300 Fountain Valley CA 92708 7149138393-phone 8664254336-fax [email protected] 193
Letter to
Art Cervantes
May 11, 2023
13. Provide Rough Order Magnitude budget costs commensurate with progressions of plans, and keyed to anticipated metrics as identified by City's representatives.
14. Provide bid and construction support in effort secondary construction management by City agencies, to include compilation of bid documents under boiler plate copy, processing of bid to include additive and deductible alternates as requested and required by City, and as agreed upon, job walks, responses to bid RFI's, bid analysis, award of bid, review of project scheduling, submittal review, limited assistance to project managers and field engineers and construction managers (and for attendance of bi-weekly meetings, average, and services as agreed upon - i.e. review of project schedule and phasing with construction management to accommodate project logistics), review of site and system installations, recommendation for project acceptance.
B. Architectural/Structural Scope:
1. Provide cover sheet for project data and administrative considerations, and for relevant terms associated with measures for maintenance, modification, and upgrades to site, structure, space subject of.this project.
2. Provide site plan, floor plans, roof plans for relevant terms associated with measures for maintenance, modification, and upgrades subject of this project.
3. Provide scenarios for Team to make final decisions as to system type and locations of key components and configurations, lending to space allocation and necessary modifications for various proposed mechanical systems.
4. Provide sections and elevations for comprehensive presentation for design details.
5. Provide details and schedules for architectural measures, treatments, finishes, et al as neCeSSar7.
6. Provide structural p!ans (details, calculations) as necessary for installation of structures and heavy equipment (chiller(s), pumps, air handling units or fan coils, et al) associated with facility upgrades.
C. Electrical Scope:
1. Identify existing meter set on site and in building, electrical services and switch gear. Identify and provide design for proposed system modifications and installations.
2. Provide design for electrical services to new HVAC components (i.e. chiller, boiler, pumps, and air side services and ancillaries on site and throughout facilities.
3. Provide single line and switchgear elevation, site plan, floor plans, panel schedules, installation details.
D. Mechanical Scope:
1. Provide calculations to establish capacities of proposed HVAC plant and airside services and measures for distribution to zones.
2. Provide design of HVAC services to limited extent as identified in Statement of Understanding, to include demo and reno plans, site plan, floor plan, and roof plan, for proposed modifications to HVAC systems.
3. Provide sections and elevations to reflect fit of services within spaces and structure, and impact to site and building exterior.
4. Provide equipment schedules, waterside and airside schematics, installation details, controls workups (to include floor plans, schematics, points list, and sequence of operation).
5. Provide Title 24 compliance documentation as necessary.
Engineering - Design - Analysis, Incorporated
10061 Talbert Avenue Suite 300 Founiain Valley CA 92708 7149U8393-phone 8664254336-fax [email protected] 23 194
Letter to
Art Cervantes
May 11, 2023
E. Plumbing Scope:
1. Identify plumbing services to facility, and for services as necessary for proposed HVAC systems.
2. Provide design of plumbing services (waste, water) for service to chilled water plant (for make-up water), and airside services (for condensate disposal).
3. Provide schedules, site plan, floor plans, isometrics, installation details.
EXCLUSIONS
A. Compilation of documentation other than specifically cited herein, unless otherwise agreed upon.
B. Design for modifications and upgrades to site except as associated with HVAC project (i.e. chiller enclosure included, and measures such as parking and trash enclosure and accessibility excluded) C. Design for architectural and structural measures outboard of measures associated with HVAC project (i.e. space reconfiguration and structural upgrades as necessary for placement and accessibility of plant and airside equipment, and integration of services to existing elements of facility included, and wholesale space reconfiguration and remodel and specification of finish schedules of ceilings excluded).
D. Design of lighting and power for spaces except as agreed upon, reflective of minimal measures for refit of facility wide services, for purposes of this scope, and for budget constraints.
E. Measures for asbestos abatement.
F. Drawing reproductions outboard of plan check and approval process unless otherwise agreed upon.
G. Planning, plan check, and permitting fees (costs for fees to be paid by Owner).
H. Logistical requirements (scheduling outboard of HVAC project work, workspace requirements, cost of moves, IT considerations for general and specialty - i.e. dispatch), et at) for temporary relocation of City agencies, operations, and personnel.
SCHEDULE
EDA proposes the following schedule:
Provide 60% design development in timeframe therein overall timeframe cited herein.
Provide 90% design in timeframe therein overall timeframe cited herein. Owner comments to be solicited and incorporated as are available. EDA to submit plans for plan check at 90% design.
Owner to expedite plan check process in-house and through third part agencies as possible. Note that plan check submittal and resubmittal would require immediate review and response by processing and reviewing parties.
Provide 100% design by August l7t9i 2023 in timeframe therein overall timeframe cited herein.
Support construction across an anticipated 6 month window of construction (estimated).
Timeframe proposed is for consideration of "Final Set of Plans delivered and permit read by August 1 7" as dictated in the RFP. Note that this process would entail immediate Notice to Proceed by the City of South Gate to the Awardee, and plan check review in an immediate and expeditious timframe. Proposal is for a final set of plans as cited herein, initiated for an immediate Notice to Proceed, and processed for plan approval by Public Works in due (i.e. immediate and expeditous timeframe) time. For those considerations, this Consultant proposes to provide plans permit ready by Augus 17'h, 2023.
Engineering - Design - Analysis, Incorporated
10061 Talbert Avenue Suite 300 Fountain Valley CA 92708 7149138393-phone 8664254336-fax edaincorporatedpaol.com 24 195
Letter to
Art Cervantes
May 11, 2023
FEES
EDA proposes to provide the above services for a Lump Sum Fee of FORTY NINE THOUSAND NINE HUNDRED DOLLARS ($49,900). Fees shall be invoiced on the following schedule:
$24,000 upon submittal of design development;
$12,000 upon submittal of drawings to plan check (and for 90% complete); $4,500 upon plan check approval;
$1500 upon bid submittal;
$1,500 upon award of bid;
$2,000 (or portions thereof) upon submittal review;
Portions thereof $4,400 across construction period of 6 months.
Monies shall be due and payable in 30 days upon receipt of invoice. In event that Owner (et at) stops work on the project prior to comp!etion, EDA shall invoice and be paid for work performed on the project to date. Additional services shall be provided at a rate of $200 per hour, unless otherwise agreed upon, Signatory on this proposal as presented herein in an immediate timframe, and subject to the previously cited conditions of the City is deemed satisfactory for consideration of "immediate Notice to Proceed" as cited herein.
Thank you for the opportunity to be of service. If you have any questions, please contact me.
Regards,
Design - Analysis, Incorporated
evin Friedman, P. E.
CEO
KMF - M27267 / bl
P2190 - City of South Gate Sports Center HVAC Project - 9520 Hildreth, South Gate CA 90280 Engineering - Design - Analysis, Incorporated
10061 Talbert Avenue Suite 300 Fountain Valley CA 92708 7149138393-phone 8664254336-fax edaincorporaiedpaol.com 196
STATEMENT
OF
UNDERSTANDING
TECHNICAL
APPROACH
Engineering Design - Analysis, Incorporated
197
Engineering Design Analysis
Incorporated
STATEMENT OF UNDERSTANDING / TECHNICAL APPROACH
The project at hand is for substantial refit of HVAC services serving the South Gate Sports Center. Specific components of this refit include the replacement of the chiller and supplemental capacity for new equipment for airside HVAC services to locker rooms and weight rooms. There are various components outboard of the scope such as the gymnasium air handling unit (to include economizer exhaust) and air handlers otherwise, hot water services (to include heating hot water, domestic hot water, pool heating, and cogeneration), rooftop package equipment in vicinity and on second floor services (deemed "available for reconfiguration as part of this project', but bears review for applicability), and pool ventilation. Consideration as part of this project would lend to controls as new controls could be developed for expansion, to be extended to balance of systems new thereafter.
The chiller is air cooled, and 110 tons in capacity. The unit is undersized and at end of service life. It is noted that the record drawings reflect two 65 ton chillers rather than the singular 110 ton chiller, and these terms bear consideration as design for replacement is reconciled. It is a primary purpose of this project to replace the chiller.
Inherent consideration is for replacement of pumping services (and potential upgrade to duplex pumping for redundancy), and refit of piping as is deemed necessary and/or appropriate. Consideration on that account is to minimize work where possible, and redevelop services as justified and agreed upon. Among issues to consider as part of the design effort include the weight of equipment and capacity of structure to bear any increases in weight, necessary upgrades to electrical services, and adequacy of piping for size and condition as noted above.
There are multiple air handlers serving two weight rooms and two locker rooms. The equipment is serviceable, but inadequate in size, and for expanded spaces served. These units have 10 years (+ / -) of service life remaining, Consideration is for those appropriate opportunities to displace services from the existing installations, and to provide new services supplemental to the existing. Design considerations would include equipment locations, capacity for economizer services, maintenance of existing elements, and strategic placement and intercept and merge and meld of new and existing equipment. Specific consideration would be to locate new equipment on the roof over the weight rooms and the locker rooms. Additional consideration would be to reconfigure the existing rooftop package units thereabouts and above the weight rooms and lockers. This Consultant understands the preference by Owner to re-purpose the existing package equipment and has advised client of opportunities and fallibilities as to the proposition. Issues to consider as part of the design effort include the weight of equipment and capacity of structure to bear any increases in weight (a lesser degree, for the weights involved herewith, measures for electrical services, and modifications to piping to accommodate the proposed measures for upgrade.
This Consultant also understands the Owner's intent to maintain the Scope of Work to "tasks at hand" for the equipment replacement cited herein. Preliminary budget costs by the Consultant is upwards of $400,000 or more (and depending on the ultimate Scope of Work), and these terms are noted to the Owner.
Whereas these types of installations would entail microprocessor based controls (i.e. DDC, BAS), it is understood and / or expected that there are no such controls in this facility. Options on this account include: 1) develop upgrades for current generation BAS as part of this design for extent of services as agreed upon, and with capacity for expansion in due time to integrate balance of services at this facility onto the upgraded controls platform; or 2) integrate the new equipment into the existing controls hierarchy (deemed an unlikely decision; or 3) to design this project for controls stand alone and on a component by component basis. This decision can be made in the course of design.
A specific consideration worth noting herein is that the gym air handier is substantial in capacity and configuration, and with limited effort could be revitalized for good function, to include the economizer service.
Whereas this task is outboard of the scope as is identified as part of the RFP, it bears discussions as terms of the project are finalized.
Engineering - Design - Analysis, Incorporated
10061 Talbert Avenue Suite 300 Fountain Valley CA 92708 7149138393-phone 8664254336-fax [email protected] Z? 198
Engineering Design Analysis, Incorporated
RESOURCE
ALLOCATION
MATRIX
29 199
Engineering Desiqn Analysis
Incorporated
RESOURCE ALLOCATION MATRIX
Asset Allocation of Hours
May 17'h - June 16'h June 17'h - July16'h July 47'h -August 16" KMF - Principal/Mech Eng 30 30 20
DF - Project Manager - 12 12 12
Cl - Electrical Engineer 2 2 2
RAG - Design En-gineer 8
KY - Design-Engin- eer 40 40 40
VA - Desig- n Eng- ineer 40 40 40
JH - Desig-ner -
BL - Clerical 12 12 12
AF - Clerical
Asset Job Costs
May 17'h - June 16" June 47' - July16'h July 17Th -August 16" KMF - Principal/Mech Eng $6,000 $6,000 - $4,000 '
DF - Project Manager - $1,120 !$1,120 $1,120
Cl - Electrical Engi-neer $200 $200 $200
RAG - Design En-gineer $880
KY - Design-Engineer $4,400 $4,400 $4,400
VA - Desig-n Engineer $4,400 $4,400 $4,400
JH - Designer -
BL - Clerical $960 $960 $960
AF - Clerical
Job costs sum to $50,120 (plus $1,000 allocation for printing costs. Proposed fee reduced to $50,000 by EDA.
RATE SCHEDULE
Hourly rates for 2023 Contracts are as follow:
Production Classification Hourly Rate
Principal. $200
Project Engineer/Manager. $140
Designer - CAD Operator. $110
CAD Operator $100
Administrative. $90
Clerical $80
Engineering - Design - Analysis, Incorporated
10061 Talbert Avenue Suite 300 Fountain Valley CA 92708 7149138393-phone 8664254336-fax [email protected] 200
Engineering Design Analysis, Incorporated
COMPANY
OVERVIEW
AND
PROJECT
EXPERIENCE
3t" 201
Engineering Design Analysis
Incorporated
COMPANY OVERVIEW
Thank you for the opportunity to present qualifications for this organization, Engineering - Design - Analysis, Incorporated. We submit these terms to the City of South Gate, for consideration of opportunities in which this organization may provide services for the agency.
EDA (short for Engineering - Design - Analysis) was incorporated in March of 2005, and provides services across all disciplines and functions in the field of construction services. These capacities include extensive capabilities in architectural / electrical / mechanical / plumbing design through in-house staff and additional capacities via affiliations with outside resources. Peripheral capabilities include civil engineering, and fire / life safety, and information technology (IT). EDA's range of experiences includes commercial, industrial, institutional, military, and residential projects, and EDA can contribute to all types of projects, and throughout all phases.
Principal's experience includes 38 years of project engineering, as cited above. Inclusive in that experience has been design of mechanical systems, as well as complete A-S-E-M-P packages, plus) for a wide variety of projects. EDA's involvement is unique from project to project and depending on the genre of work, and may entail due diligence to varying degrees for project viability, compilation of construction and Contract documents as necessary for plan approval and / or award of bid, construction support (lending to field engineering, and construction management as needed) and project acceptance. Inherent in the process is compilation of menu- driven documentation for adequate understanding by all parties as to the goals of the project, for a timely construction process, with measures for cost control, and delivery of facilities to the satisfaction of all parties involved.
EDA is versed in classic design considerations for conventional building systems, as well as for unique projects and applications. Company experience lends to a broad range of disciplines (i.e., site requirements and utilities and infrastructure, building occupancy and construction types, structural requirements for building construction and modification, associated utilities, area separation requirements, exiting, fire department access, fire-life safety, fire protection, and electrical and plumbing utilities). Experience also is steeped in specific elements of construction. Mechanical design includes high-efficiency installations, dehumidification, ventilation, cooling water and process chilled water systems, large gas services, noise-sensitive installations, microprocessor-based controls, sustainable design (with associated analysis, and measures for retrofit). Electrical design experience includes a variety of building electrical service upgrades, installation and retrofit of emergency generators, and wholesale design and retrofit and tenant improvement work.
EDA is staffed to execute small- and medium-sized projects, with capacity and expertise to serve on larger projects on a case-by-case basis. EDA carries $1M / $2M levels of E & O and general liability insurance per occurrence and aggregate.
We respectfully submit to you our qualifications for your consideration. Client references and additional details for specific projects are available upon request.
Regards,
- Analysis, Incorporated
Engineering - Design - Analysis, Incorporated
10061 Talbert Avenue Suite 300 Fountain Valley CA 92708 7149138393-phone 8664254336-fax [email protected] 202
Engineering Design Analysis
Incorporated
Municipal Projects - Tenant Improvements - Site Rehabilitation - Change of Use - Building Alterations - Multiple Sites: Projects entailed rehabilitation, tenant and site improvements, modernization and upgrade of various facilities, to include police stations (South Gate, Long Beach, Palm Springs, Huntington Beach, LA County Sheriff Detention Center; fire stations (Pasadena, Anaheim, West Covina, La Quinta, Montebello, Huntington Beach, Palm Springs); county parks and recreation and pool facilities (South Gate, Pasadena, Long Beach, LA County, Ontario, Bellflower); city halls (Placentia, Irvine, Cypress, Costa Mesa, Palm Springs); Head Start facilities, animal contro! facilities (San Bernadino County); EV charging (Anaheim, et al); extensive work as sub- consultant to prime Architect.
Commercial Work - Site Rehabilitation - Change of Use - Structural Modifications for Major Building Alterations - Tenant Improvements - Multiple Sites: Projects entailed conversion (or maintenance of) of churches, furniture/appliance outlets, banks, motorcycle dealerships, and retail spaces into corporate office space (gentrification), like use as appliance stores, self-service laundries, and warehouse facilities, union dispatch hall. Projects included varying responsibilities for due diligence for permitted use and planning, coordination with all disciplines to include soils and civil engineering (to include storm water and LID, and lot mergers and county recordings), and landscaping (for matters as were contracted directly to Owner). On limited accounts, developed building rendering for form and scheme. Provided direction on structural engineering, to include provisions for substantial steel moment frame construction. Reconciled terms with serving utilities and municipalities to minimize fees and costs. Provided classic architectural services and downstream disciplines and provided coordination with electric utilities (Southern California Edison, San Diego Gas, and Electric, and Pacific Gas and Electric) for electric (and gas) service upgrades. Developed plans for tenant improvement for various offices and supported warehouse spaces, high-end appliance sales, self-service laundry.
New Emergency Generator Addition of Generator Generator Refit Generator Relocation UPS Senrices - Multiple Sites: Provided designs to account for multitude of project and site requirements. Projects provided systems and services as follows: City facilities in City of San Fernando, City of Long Beach; ILWU Dispatch Hall (new construction), with whole-building generator back-up; chemical storage warehouse facilities with B / H-3 / H-4 occupancies, for addition of AQMD pre-certified generators for limited emergency back-up; multiple fire stations, for re-fit of existing generator services, to include reconciliation for existing service integration and emergency service loads; Federal administration building with ancillary services, and relocation of select service emergency generator for improved site location; various sites, for new and extended UPS services associated with IT functions.
Various Federal Facilities, et al - Multiple Sites: Projects entail conversion of "standard" facilities (on-campus, off-campus) to "special use" facilities, to include multiple disciplines, IT services, supporting measures.
New Construction - Site Development - Retail Centers - Multiple Sites: Five different projects of similar genre in LA county, San Bernadino County, city of Compton, to include due diligence for permitted use and planning, coordination with all disciplines for complete project. Developed building rendering for form and scheme, and direction on structural engineering. Reconciled terms with serving utilities to minimize sewer fees.
Provided classic architectural services and downstream disciplines. Provided coordination with Southern California Edison for electric service. Developed plans for tenant improvement for self-service laundry.
Various Campuses - Design, Evaluations, Representative for Owner: Biola University, accidental College, CSUF, et al to include tenant improvements various projects, CSUF), design-build HVAC replacement projects (accidental), on-going consultation (Biola).
High-Rise Facilities, District Cooling, Cogeneration - Evaluations, Representative for Owner: Efforts included extensive evaluation to de-coupe from district cooling services via construction of dedicated chilled water and heating hot water plant services (Bunker Hill Towers, Los Angeles), district cooling modeling with utility costs, and preliminary design and budgeting (Toronto Hydro, Florida Power and Light), and acceptance of 1.5 MW of generation capacity and 400 tons of associated high-performance absorption chiller services (333 South Hope, Los Angeles).
Engineering - Design - Analysis, Incorporated
10081 Talbert Avenue Suite 300 Fountain Valley CA 92708 714 913 8393 - phone 866 425 4336 - fax [email protected] 32- 203
Attachment C
RESOLUTION N0. 2024-10-CC
CITY OF SOUTH GATE,
LOS ANGEIJS COUNTY, CALIFORNIA
RF,SOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTH
GATF,, CALIFORNIA, APPROVING APPLICATION(S) TO THE STATE
OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION FOR
SPECIFIED GRANT FUNDS
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of a grant to the City of South Gate, setting up necessary procedures governing application(s); WHF,REAS, said procedures established by the State Department of Parks and Recreation requires the applicant's Goveig Body to certify by resolution the approval of project application(s) before submission of said apptications to the State; WHEREAS, the State of California has allocated $2,700,000 to the City of South Gate for its capital outlay for construction or improvement of facilities or infrastructure, acquisition or improvement of equipment, or acquisition or iinpro'vement of land, as designated by the City of South Gate; and
WHEREAS, the City agrees to enter into a contract(s) with the State of California to complete sucli project(s) for which grant funding is obtained,
NOW, TIIEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH GATF,, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Tlie City Council does hereby declare that the above recitals are true and correct and incorporated hereiii by refererxce.
SECTION 2. The City Council does hereby adopt this Resolution approving the filing of project application(s) for specified grant project(s) ai'id certifies that it has or will have available, ptior to commencement of project work utilizing specified grant funds, sufficient funds (including those provided by this grant) to complete tlie project.
SECTION 3. The City Council does hereby ceitify that the City has reviewed, understands, and agrees to the provisions contained in the contract in the Procedural Guide, SECTION 4. The City Council delegates the authority to the Ditector of Parks & Recreation, or designee, to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests which may be necessary for the completion of the project(s) scope(s),
204
SECTION 5. The City Council agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
r -)
SECTION 6, The City Clerk shall certify to tlie adoption of this Resolution which shall be effective upon its adoption,
PASSED,APPROVED, and ADOPTED on this 27'h day of February 2024.
CITY OF SOUT.tI GATE:
BY:
,k,
Gil Huitado, Mayor
ATTEST:
BY:
Yodit City Clerk
Raul F. Salinas, City Attorney
r J
205
ST ATE OF CALIFORNIA
COUNTY OF LOS ANGELES ) SS
CITY OF SOUTH GATE
I, Yodit Glaze, City Clerk of the City of Soutli Gate, California, hereby certify that tlie whole ruunber of Members of the City Council of said City is five; that Resolution No, 2024-10-CC was adopted by the City Council at their Regular Meeting held on Februaty 27, 2024, by the following vote:
Ayes: Council Members: Avalos, Barron, Rios, Davila, and Hurtado Noes: Council Members: None
Absent: Council Members: None
Abstain: Council Members: None
Recused: Coruicil Member: None
Witness my hand and the seal of said City on March 5, 2024, Yodit
City of
, City Clerk
Gate, California
206
Office of the
South Gate Ctty Clerk Item No. 10
MAY 22 202't
FILED C'Uy of South Gate
2 S5rpl CITY COUNCIL
AGENDA BaILL
Department Director:
For egular g of May 28, 2024
ent: Public Works
Ciffl Manager:
Cervantes Rob ouston
StJBJECT: AGREEMENT WITH GOLDEN METERS SERVICE INC. FOR
PROFESSIONAL SERVICES FOR LEAD AND COPPER RULE REVISIONS, CITY PROJECT N0. 724-WTR
PURPOSE: To award a Professional Services Agreement to Golden Meters Service, Inc., to meet the requirements of the US EPA's Lead and Copper Rule Revisions (LCRR) by identifying water service line material from the meter to the customers building inlet.
RF,COMMENDED ACTIONS: The City Council will consider:
a. ApprovingaProfessionalServicesAgreementwithGoldenMetersService,Inc.,toprovide services to complete the Lead and Copper Rule Revisions, City Project No. 724-WTR as necessary to meet new Federal requirements, in an amount not-to-exceed $683,000; b. Appropriating $683,000 in Water Funds to fully fund the Lead and Copper Rule Revisions, City Project No. 724-WTR; and
c. Authorize the Mayor to execute the Agreement in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no impact to the General Fund. The Proposed Agreement and the proposed appropriation are both in the amount of $683,000 recommended to be :tunded with Water Funds.
ANALYSIS: The US EPA's LCRR requires all California community water systems to develop and submit a water service line material inventory to the Division of Drinking Water (DDW) by October 16, 2024. The purpose of the inventory is to confirm the existence of led service lines.
The City conducted an inventory of service lines material in 2020, on public property from the water mains to the water meter and did not find any lead pipes. The LCRR now requires the City to conduct an inventory on customer-owned services (private property) from the meter to the building inlet. The inventory must include all service lines connecting the water main to the building inlet, regardless of ownership status and intended use. Each service line must be categorized as one of the following: Lead, Non-lead (copper, plastic, etc.) Galvanized requiring replacement (GRR). The City is also required to post the inventory online and include instructions on how to access the inventory online through the annual Consumer Confidence Report. Further, the City must noti:ty customers and discuss a replacement plan if a lead service line is found serving their property.
207
The Public Works Department does not have the staffing resources to complete this effort. As such, it is recommended that a contract be awarded to Golden Meters, Inc. (GM), to complete the project
BACKGROUND: The City's water system has approximately 135 miles of water mains. It serves the majority of City except for a portion of the Hollydale area, via over 14,400 service connections to residential, commercial, and industrial customers. Based on the EPA's new requirements, a total of 12,500 service connections will be required to be inventoried to confirm the presence of led. The remaining services connections will not be included in the project as they were constructed a:[ter 1986, which is after lead pipes were banned from use in 1985.
Staff prepared a Request For Proposal (RFP) and issued on March 12, 2024. The City received one proposal on April 2, 2024 in the amount of $683,000, from Golden Meters Service, Inc. and is recommended for the contract. Located in Fullerton, Golden Meters, Inc. (GM), has over 14 years of experience in the water industry and is qualified to perform lead inspections. GM has serviced over 100 water agencies throughoutthe State and has annual testing agreements and meter replacement contracts with over 50 agencies. GM has the needed experience to complete the project.
The proposal includes physical visual inspections of the estimated 12,500 service connections, which will include cleaning the meter box and taking a photo of the service line, as well the building inlet, documenting on the City's GIS so'[tware, and verifying metal pipes.
EPA is proposing the Lead and Copper Rule Improvements (LCRI) to significantly reduce exposure to lead through drinking water. The proposal builds on the 2021 Lead and Copper Rule Revisions (LCRR) to the 1991 Lead and Copper Rule (LCR). The proposed LCRI strengthens key elements of the rule in three main focus areas:
* Identifying and Replacing Lead Service Lines.
* Reducing Complexity and Improving Public Health Protection. * Increasing Transparency and Informing the Public.
ATT ACHMENTS: A. Proposed Agreement (including Exhibit A) B. FAQ LCRR Inventory
CC:lc
208
Attachment A
AGREEMENT FOR PROFESSIONAL SERVICES FOR THE
LEAD AND COPPER RULE REVISIONS BETWEEN THE CITY OF SOUTH GATE AND GOLDEN SERVICE METERS, INC.
This Agreement for Professional Services for Services ("Agreement") is made and entered into on May 28,2024, by and between the City of South Gate, a municipal corporation ("City"), and Golden Service Meters, Inc., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, City desires to retain a qualified provider to engage in the services for the Lead and Copper Rule Revisions - City Project No. 724-WTR. Work includes completing all field data collection, analysis related to the Lead Service Line Inventory, and upload data into the City Geographic Information System (GIS) to meet the October 16, 2024 deadline set forth by the U.S.
Environmental Protection Agency (EPA); and
WHEREAS, Consultant warrants to City tliat it has the requisite skills, knowledge, qualifications, manpower and expertise to perform properly and timely the Professional Services under this Agreement; and
WHEREAS, based on such representation, City desires to contract with Consultant to perform the services as described in the Scope of Services attached hereto as Exhibit "A" of this Agreement.
NOW, THEREFORE, the Parties hereby agree as follows:
1. SCOPE OF SERVICES. City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
2. COMPENSATIONFORSERVICES. ThetotalamountofcompensationforthisAgreement shall not exceed the sum of Six Hundred and Eighty-Three Thousand Dollars ($683,000.00). as described in Consultant's proposal attached hereto as Exhibit "A." City shall pay Consultant for its professional services rendered and costs incurred pursuant to this Agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by Assistant City Manager/ Director of Public Works or his/her designee.
2.1 Consultant shall be required to attend meetings at City Hall as necessary in the delivery of the projects. Travel time between Consultant's office and City Hall shall not be billable. Consultant may request an exemption on a case-by-case basis, which shall be subject to City approval.
2.2 Consultant shall be paid in accordance with the schedule included in Consultant's 5116863.1-L235.0 (Fonn Rev. 9/8/2 l)
J 209
Agreement for Professional Services
Golden Meters Service Inc.
proposal attached hereto as Exhibit "A." City shall pay Consultant within thirty (30) days of receipt of the invoice.
2.3 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.
3. TERM OF AGREEMENT. This Agreement is effective as of May 28, 2024, and will remain in effect for aperiod of one (l) year from said date or until project completion, unless otherwise expressly extended and agreed to by both Parties in writing, or ternninated by either Party as provided herein.
CITYAGENT. TheAssistantCityManager/DirectorofPublicWorks("Director"),orhis/her designee, for the purposes of this Agreement, is the agent for the City. Whenever approval or authorization is required, Consultant understands that the Director, or his/her designee, has the authority to provide that approval or authorization.
4. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by Consultant under this Agreement. Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it. Within ten (10) days, Consultant agrees that it will immediately notify City of any other conflict of interest that may exist or develop during the term of this Agreement.
4.1 Consultant represents that no City employee or official has a material financial interest in Consuitant's business. During the term of this Agreement and/or as a result of being awarded this contract, Consultant shall not offer, encourage or accept any financial interest in Consultant's business or in this Agreement by any City employee or official.
6. GENERAL TERMS AND CONDITIONS.
6.1 Termination for Convenience. City may terminate this Agreement at any time without cause by giving fifteen (15) days written notice to Consultant of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of City, become its property. If this Agreement is terminated by City as provided herein, Consultant will be paid the total amount of its costs as of the termination date. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Agreement.
6.2 Termination for Cause.
6.2.1 City may, by written notice to Consultant, terminate the whole or any part of this Agreement in any of the following circumstances:
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a. If Consultant fails to perform the services required by this Agreement within the time specified herein or any authorized extension thereof, or b. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these circumstances does not correct such failure withing a period of ten (10) days (or such longer period as City may authorize in writing) after receipt of notice from City specifying such failure.
6.2.2 In the event City terminates this Agreement in whole or in part as provided above in Subsection 6.2.1, City may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.
6.2.3 IfthisAgreementisterminatedasprovidedaboveinSubsection6.2.1,Citymay require Consultant to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, films, charts, sketches, computations, surveys, models, or other similar documentation prepared by Consultant. Upon such termination, Consultant shall be paid an amount equal to the value of the work perfornned. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents whether delivered to City or in possession of Consultant, and to authorized reimbursement expenses.
6.2.4 If, after notice of termination of the Agreement under the provisions of Subsection 6.2.1 above, it is deternnined, for any reason, that Consultant was not in default, or that the default was excusable, then the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Subsection 6.1. above.
6.3 Non-Assignability. Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of City.
6.4 Non-Discrimination.
6.4.1 Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, creed, gender, gender identity (including gender expression), color, religion, ancestry, sexual orientation, national origin, disability, age, marital status, family/parental status, or veteran/military status, in the performance of its services and duties pursuant to this Agreement and will comply with all applicable laws, ordinances and codes of the Federal, State, and County and the City governments. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and 5116863.1-L235.0 211
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that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, disability, or age. Consultant will take affirmative action to ensure that all employment practices, including those of any subcontractors retained by Consultant to perfoim services under this Agreement, are free from such discrimination. Such employment practices include, but are limited to: hiring, upgrading, demotion, transfer, recruitment, recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
6.4.2 The provisions of Subsection 6.4.1 above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. City shall have access to all documents, data, and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 (relating to federal restrictions against discriminatory practices) is available for review and on file with the City Clerk's Office.
6.5 Insurance. Consultant shall submit to City, certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:
6.5.1 Workers Compensation Insurance as required by law. Consultant shall require all subcontractors similarly to provide such workers' compensation insurance for their respective employees.
6.5.2 Comprehensive general and automobile liability insurance protecting Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000, with an aggregate of $2,000,000. Each such policy of insurance shall:
a. Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
b. Name and list as additional insured the City, its officers and employees. c. Specify its acts as primary insurance.
d. Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy shall not be canceled except upon thirty (30) days prior written notice to City of such cancellation or material change."
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e. Cover the operations of Consultant pursuant to the terins of this Agreement.
6.6 Indemnification. Consultant agrees to indemnify, defend and hold harmless City and/or any other City agency, including other employees, officers and representatives, for/from any and all claims or actions of any kind asserted against City and/or any other City agency arising out of Consultant's (including Consultant's employees, representatives, products and subcontractors) negligent performance under this Agreement, excepting only such claims or actions which may arise out of sole or active negligence of City and/or any other City agency, or any third parties not acting on behalf of, at the direction of, or under the control of Consultant.
6.7 Compliance with Applicable Law. Consultant and City shall comply with all applicable laws, ordinances, and codes of the Federal, State, County and City governments, without regard to conflict of law principles.
6.8 Independent Contractor. This Agreement is by and between City and Consultant and is not intended, nor shall it be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between City and Consultant.
6.8.I Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of City. Neither City nor any of its officers or employees shall have any control over the conduct of Consultant, or any of Consultant's employees, except as herein set forth, and Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly independent contractor and Consultant's obligations to City are solely such as are prescribed by this Agreement.
6.8.2 Indemnification of CalPERS Determination - In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as, for the payment of any penalties and interest on such contributions which would otherwise be the responsibility of City.
6.8.3 Business License Required. According to Title 2.08.40 of the South Gate Municipal Code, a business license will be required prior to doing business within the City, even if the business is located outside of the City. Verification of a valid South Gate business license will be required prior to start of work and any fees associated with the acquisition or maintenance of such business license shall be 5116863.1-L235.0 213
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the sole responsibility of Consultant.
6.9 Consultant's Personnel.
6.9.1 All services required under the Agreement will be perfornned by Consultant, or under Consultant's direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services, including, without limitation, a City of South Gate business license as required by the South Gate Municipal Code.
6.9.2 Consultant shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by City.
6.9.3 Consultant shall be responsible for payment of all employees' and subcontractors' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance and Social Security.
6.9.4 Consultant shall indemnify and hold harmless City and all other related entities, officers, employees and representatives from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices or of any acts of omissions by Consultant in connection with the work performed arising from this Agreement.
6.10 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of Consultant.
6.11 Legal Construction.
6.11.1 This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and govemed under the laws of the State of Califoria without regard to conflict of law principles.
6.11.2 This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of tlie parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
6.11.3. The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
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6.11.4. Wbenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include tlie feminine and neuter, and the singular shall refer to and include the plural.
6.12 Counterparts. This Agreement may be executed in counterparts and, as so executed, sliall constitute an agreement which shall be binding upon all Parties hereto.
6.13 Final Payment Acceptance Constitutes Re4ease. The acceptance by Consultant of the final payment made under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for anything done, furnished, or relating to Consultant's work or services. Acceptance of payment shall be any negotiation of City's check or the failure to make a written extra compensation claim withinten(10)calendardaysofthereceiptofthatcheck. However,approvalorpayment by City shall not constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, sub-consultants and agents.
6.14 Corrections. In addition to the above indemnification obligations, Consultant shall correct, at its expense, all errors in the work which may be disclosed during City's review of Consultant's report or plans. Should Consultant fail to make such correction in a reasonably, timely manner, such correction shall be made by City, and the cost thereof shall be charged to Consultant.
6.15 Files. All files of Consultant pertaining to City shall be and remain the property of City.
Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.
6.16 Waiver; Remedies Cumulative. Failure by a Party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such Party's right to demand compliance by such other Party in the fiiture. No waiver by a Party of a default or breach of the other party shall be effective or binding upon such a Party unless made in writing by such Party, and no such waiver shall be implied from any omissions by a Party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a Party under tis Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
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6.17 Mitigation of Damages. In all such situations arising out of this Agreement, the Parties shall attempt to avoid and minimize the damages resulting from the conduct of the other Party.
6.18 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
6.19 Attorneys' Fees. The Parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any Party hereto to enforce this Agreement, the prevailing Party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that Party or those Parties may be entitled.
6.20 Entire Agreement and Amendments. This Agreement constitutes the whole agreement between City and Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any amendments, changes or modifications to this Agreement must be made in writing and appropriately executed by both City and Consultant.
6.21 Notices. Any notice required to be given hereunder shall be deemed to have been given by email transmission with confirmation of delivery and depositing said notice in the United States mail, postage prepaid, and addressed as follows:
TO CITY:
City of South Gate
Assistant City Manager/ Director of Public Works
8650 California Avenue
South Gate, CA 90280
Email: [email protected]
TEL. 323-563-9567
WITH COURTESY COPY TO:
City Clerk's Office
Yodit Glaze, City Clerk
8650 California Avenue
South Gate, CA 90280
Email: yglaze@,sogate.org
TEL: (323) 563-9510
/O
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TO CONSULT ANT:
Golden Meters Service, Inc.
Aria Aguilar
Contracts Manager
107 S. Edward Avenue
Fullerton, CA 92833
Email: [email protected]
TEL. 714-653-2900
6.22 Warranty of Authorized Signatories. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign.
6.23 Consultation with Attorney. Consultant warrants and represents that it has consulted with an attorney or knowingly and voluntarily decided to forgo such a consultation.
6.24 Interpretation Against Drafting Party. City and Consultant agree that they have cooperated in the review and drafting of this agreement. Accordingly, in the event of any ambiguity, neither Party may claim that the interpretation of this Agreemei'it shall be construed against either Party solely because that Party drafted all or a portion of this Agreement, or the clause at issue.
7. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with Califomia SB1439 extended requirements under Government Code Section 84308, also known as the "Levine Act," a disclosure must be filed ofpolitical contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision is made to award an agreement. Therefore, the City requires that Consultant fill out the California Levine Act Disclosure Statement form available on the City website and submit it to the City Clerk's Office prior to the approval of this Agreement,
8. EFFECTIVE DATE. The effective date of this Agreement is May 28, 2024 and will remain in effect through and until project completion, unless otherwise terminated in accordance with the terms of this Agreement.
[Remainder of page left blank intentionally.]
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IN WITNESS WHEREOF, tl'ie Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.
CITY OF SOUTH GATE:
BY:
Gil Hurtado, Mayor
Dated:
ATTEST:
BY:
Yodit Glaze, City Clerk
(SEAL)
APPR AS T FORM:
F. Salinas, City Attorney
Golden Meter Service, Inc.:
BY:
Ana Aguilar
Dated:
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EXHIBITA
RF,QUEST FOR PROPOSAL (RFP)
PROFF,SSIONAL ENGINEERING SERVICES FOR THE
THE LEAD AND COPER RULE REVISIONS
CITY PROJECT N0. 724-WTR
I. PURPOSE
EXHIBIT "A"
SCOPE OF WORK
The City of South Gate (City) is soliciting proposals from qualified Consultants to provide Professional Engineering Services to prepare Lead Service Line Inventoty as part of the Lead and Coper Rule Revisions - City Project No. 724 WTR. The Consultant will collect field data to compile the inventory.
The United States Environmental Protection Agency (U.S. EPA) issued revisiotis to the federal Lead and Copper Rule (LCR) on January 15, 2021, U,S. EPA"s new Lead and Copper Rule Revisions (LCRR) strengthen every aspect of the LCR to better protect communities and children in elementary schools and childcare facilities from the impacts of lead exposure. Over the following three years, the LCRR will'require community water systems (CWSs) andnon-transientnon-community water systems (NTNCs) throughouttlie United States (approximately 4,000 water systems in California) to conduct an inventoty of service fines and determine the material of those lines and fittings, 'n. PROJECT SCHED'[n,E
Major milestones of the Project:
* Award Professional Service Contract
* Notice to Proceed
* Complete Field data collection
* Finat Completion of data submittal
* Completion of meter box cleaning (Optional)
April 2024
May 2024
August 2024
September 2024
December 2024
The goal is to complete all data collection, analysis related to the Lead Service Line Inventory, associatedreports, public notifications, and upload data into the City geograpic Information System. Pursuant to the guideline of State Water Resources Control Board's (State Water Board) Division of DrinUng Water (DDW), all water systems must develop and submit to DDW an initial inventory by October 16, 2024, nI, SOUTH GATE WATER SYSTEM
The City of Soutli Gate water system has approximately 135 miles of water mains (Attacliment-l), ItservesmajorityofCitywiththeexceptionofaportionoftheHollydale Exhibit "A" - City ProjectNo. 724-WTR Scope of Work A-1
219
area, south of Gardendale Avenue (Meter Route C-9), which is served by Golden State Water Company; a small poition that borderlines Cudahy, which is served by Track 180 Mutual Water Coinpany; and a small area that borderlines Walnut Park, which is served by Walnut Park Mutual Water Company, There are over 14,372 users in the City service area including residential, commercial, and industrial customers. The City also has several recycled water service connections to serve mainly lai'idscape irrigation, which is not a part of this Project.
Breakdown of Service Connection Types for City of South Gate Water System:
Single Family
Multi Family
Commercial
Industrial
Other
Total
9,599
3,313
1,372
72 16
14,372
IV. PROPOSED LEAD AND COPPER RULE IMPROVEMF,NTS (LCRI) A. Background
EPA is proposing the Lead and Copper Rule Improvements (LCRI) to significantly reduce exposureto lead through drinking water, The proposal builds on the 2021 Lead and Copper Rule Revisions (LCRR) to the i991 Lead and Copper Rule (LCR), The proposed LCRI strengtliens key elements of the rule in three main focus areas:
* Identifying and Replacing Lead Service Liiies,
* ReducingCompleixityandImprovingPublicHealthProtection. * Increasing Transparency and Informing the Public, B, Definition of a lead service line, gooseneck and galvanized }ine 11 Lead service line means a portion of pipe that is made of lead, which connects the water main to the building inlet, A lead service line may be owned by the water system, owned by the property owner, or both, A galvanized setvice line is considered a lead service line, or a "galvanized requiring replacement" (C3RR), line if it ever was or is currently downstream of any lead service line or service line of unknown material. If the only lead piping serving the home is a lead gooseneck, pigtail, or connector, and it is not a galvanized service line that is considered a lead service line, then the service line is not a lead service line. 2) Gooseneck, pigtail, or fitting, connector is a short section of piping, typicalJy not exceeding two feet, which can be bent and used for connections between rigid service piping. Lead goosenecks, pigtails, fittings, and connectors are not considered to be lead service lines but must be replaced when encountered during Exhibit "A" - City ProjectNo, 724WTR Scope of Work
A-2
W220
planned or unplanned infrastructure work pursuam to 40 Code of Federal Regulatiori (CFR) section 141,84, subdivision (c).
3) Galvanized service line means iron or steel piping that lias been dipped in zinc to prevent corrosion and rusting,
Note: A galvanized line that is connected downstream of a lead gooseneclc, pigtail, fitting, or connection is not considered a GRR and does not require replacemeiit.
C. How is each portioxi of tlie service line material categorized in the LCRR? Coflect material data on both tlie water-system-owned poition of the service line (water mainto t]ie meter) andthe custon'ier-owned poitioxi ofthe service line (metertothe building ii4et). Each portion of all service liiies served by all water systems must be categorized in the following manner:
I) "Lead" where the service line is made of lead.
2) "Galvanized Requiring Replacement" (GRR) where a galvanized service line is or was at any time downstream of a lead service line or is currently downstream of a "Lead Status Unknown" service fine. If the water system is unable to demonstrate that tlie galvanized service line was never downstream of a lead service line, itmust ptesume there was an upstream lead service line,
3) "Non-lead"wheretheservicelineisdeterminedthroughanevidence-basedrecord, ri'iethod, or teclinique not to be lead or galvanized i:equiting replacement. Sampling for lead and copper in the LCRR in non-lead systems requires additioxial knowledge of service line material DDW encourages the water system to classify the actual material of tlie service line (i.e., plastic or copper) as often as possible as an alternative to classifying it as "Non-lead."
4) "Lead Status Unknown" where the service line material is not known to be !ead, galvanized requiringreplacennent, or a non-Iead service line, such as where there is no documented evidence supporting material classification.
The water system must identify all service lines, regardless of usage ofthe water (e,g., non- potable use such as fire suppression system), and active/en'iergency status of the service line. The service line could be repurposed in the future for a potable, active use.
The inventory is used in several paits of the LCRR, including to determine specific requirements on lead service line replacement wliich are triggered by tap sample results, to conduct customer and property owner notification, and to select compliance tap sampling sites.
Exhibit "A" - City Project No. 724-WTR Scope of Work A-3
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D. How does a water system document each service line? Pursuant to the LCRR, each service line or portion of the service line where ownership is split, must be categorized separately, City has developed templates to input data for lead service line inventories through its Geograpliic Information System (GIS).
E. Identification methods approved by DDW
l') PhysicaI visual inspection of the piping is ai'i acceptable method to determine the material of a service line, Tlie service line can be visually inspected at the meter or valve box. Use scratch or magnet tests or lead paint test kits to help identify the material, Arecord ofthe physical visualverification mustbe made bythe water system.
Customers may also assist with inspection to help identify the material of the customer- owned portion of the service liiie. Consultant should develop a check list aiid instructions for customers and obtain a written record arid photograph for verification. 2) Dating the initial or most recent construction of the service line can be used in conjunctiori with a state or municipal code banning lead to determine non-lead status, if the initial or most recent construction occurred after Januaiy 1, 1986 is assumed to notcontainleadpipesorgoosenecks,Physicalverificationwillnotbeneeded, britdates of construction need to be verified by a record, All installations after January 1, 1986, can be labeled non-lead.
3) Pipe diameter can be used to determine a pipe is non-lead. Most lead pipes and lead goosenecks are 2 inches in diameter or less. Some 3-inch diameter lead pipes have been identified. DDW will allowthe water system to use anon-lead desigrhation for any pipe 4 inches in diameter or greater.
4) DDW encourages the water system to classify the actual material of the service line (i.e,, plastic or copper) as often as possible as an alternative to classifying it as "Non- lead." Sampling for lead and copper in the LCRR in non-lead systems requires additional knowledge of service line material. This option will be included in tlie data entry input,
V. SCOPE OF WORK - PREPARATION OF INVF,NTORY
A. Seiaviee Line Data Transfer to City Geographic Information System An IOS (iPhone Operating System) device with LCRR App compatible for seamless data collection in the field at each meter location will be required and shall be provided by the Consultant. The Consultant is required to utilize this app for gathering LCRR inventory information. Training on app usage will be conducted by City staff to ensure proficiency as necessary. The City GIS provider will upload the collected data and the Geoviewer software of GIS will prepare necessaty reports required by DDW, Exhibit "A" - City ProjectNo. 724-WTR Scope of Work A-4
222
B. Establish Accurate Water Meter Location Coordinates Data The existing GPS based meter location coordinates of the City GIS is approximate, The City would like to establish more accurate coordinates of the meter location and elevation using Global Navigation Satellite System (GNSS) positioning service such as Trimble@ CatalystTM GNSS positioning service, DA2 receiver or an equivalent. Coordinates of each water meter will be collected for transferrii'>g to City Geographic Information System throughsoftwaresystemprovidedbytheCity, CitywouldlikeConsultanttoperformthis task as part of the Project.
C. Service Line/Meter Site Photographs
Take photos of each service line location during site visit including the water meter and input into the IOS device,
D. Meter Box Cleaning (Optional)
City is having an issue with meter boxes filled with debris causing themeters difficultread.
As part of the Project, City would like to have the meter boxes and the display cleaned to lielp meter readers. Talce photos of each cleaned meter box before and after.
VI. PRELIMINARY TASK DESCRIPTION
TASK A: NON-OPTNONAL TASKS
Task No. 1: Project Management
A. General Administration - The Consultant shall perform the following:
1, At the beginning of this project, a work plan will be prepared to set foith the significant milestones and deliverables to ensure compliance with the established projectexecution strategy and project goals, Presentation and review of the work plan will be done at the kickoff meeting. Consultant shall forward an updated worlc plan to the City on a regular basis.
2. Use sound engineering criteria in the administration of the Project. Consultant shall also be responsible for the accuracy of the calculations performed on the Project.
3. The Consultarxt along with the project team and subconsultants shall coordinate efforts of the Project, monitor schedules and budgets, and administer the contract with the City.
B, Meetings - The Consultant shall perform the following:
Exhibit "A" - City Project No. 724-WTR Scope of Work A-5
223
1, Atthecommencementoftheproject,theConsultantwillliolda"lcickoff"meeting with the City staff to discuss the scope aiid parameters of the project as well as City's experience with the existiiig facilities, Specific goals to be accomplished will be identified and aii effective strategy to accomplisli the project goals will be developed during this meeting. Prepare a memorandum to document the establislied project goals and the project execution strategy. This memorandum will serve as the basis for subsequent action in accordance with this Scope of Work.
2. The project engineers assigiied by tlie Consultant and the City shall meet on a regular basis after the kickoff meeting during the Project. Consultant shall assign appropriate engineering specialty staff or principals or arrange for appropriate subconslutant's representatives to accompany the project engirieer, to meet with City staff members whose responsibilities correspond to the specialties of the persons accompanying the project engineer.
3, hiclude in the engineering fee the time and cost of meetings with the City to establish an orderly development of the Project.
4. Record the minutes of all meetings and submit a copy of the minutes to the City withiri five (5) working days after each meeting, TaslcNo. 2: Development of Service Line Inventory
The Consultant shall perform the following tasks, but not limited to, develop the inventory to be in compliance with the Lead and Copper Rule Revisions:
1, Identification methods approved by DDW: Physical visual inspection of the piping is an acceptable method to determine the material of a service line, The service line can be visually inspected at the meter or valve box. A record of tlie physical visual verification must be made by the field staff.
2. Customers may also assist with a visual inspection (e,g,, by using scratch or magnet tests or lead pairit test kits) to help identify the material of tlie customer- owned portion of the service line. The Consultant may should develop a check list and instructions for customers and obtain awritten record and pl'iotograph for verification. Need to ensure the customer verification is appropriate prior to creating a record of the service line,
3, Development of an inventory of water service line materials, including service lines on both sides ofthe water meter, through field investigation and research of historical records (if any are available), and have findings available to upload in a GIS database and PDF maps,
4, Entering LCRR Inventory Information: The City will furnish an LCRR app compattble with both iPl'iones and iPads for seamless data collection in the field.
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224
5, Identify clffldcare facilities, charter and Los Angeles Unified School District (LAUSD) schooIs that receive potable/drinking water from the City. Review records/repoits of lead testing at the schools by Los Angeles Unified School District,
6, DDW encourages tlie water systen'i to classify the actual material of the senrice line (i.e., plastic or copper) as often as possible as an alternative to classifying it as "Non-lead,"
TaskNo. 3: Meter Service Location Coordiriates, and Associated Data The required data entry form is programmed iii the IOS devices provided by the Consultant:
1. Procure GNSS Receiver Service to establish coordinates of meters. 2, Input coordinated to IOS device,
3. Inputphotographic datato IOS device.
TaskNo. 4: Deliverables
The Consultant shall provide the following deliverables (but not limited to):
1. Baseline project schedule for the completion of tasks and milestones, including monthly updates.
2, UploadIOSdeviceswithrequiredservicelinedata. AnexampleofanIOSdevice is an iPad or iPhone provided by the consultant.
3, InventorymapofservicelinesinGIS,Excel,andPDFformats,Maptoinclude location of childcare and school facilities, and area of atrisk and underserved commuiffties, Inventory must be prepared ii'i a way that can be kept up-to-date by City Staff.
4. Outline, Draft, and Final Report showing background and information gathered and measures the City needs to take to be in compliance with Lead and Copper Rule Revisions,
TASK B: OPTIONAL TA8KS
The following are optional item(s) of work, and the City reserves the right to exercise its option to delete or proceed with these items. These tasks shall not be started without written autliorization from the City, Please provide an estimated fee for each task.
TaskNo, 5: MeterBoxCleaning
Exhibit "A" - City Project No. 724-WTR Scope of Wor!c A-7
fl 225
1. Clean meter boxes filled with debris causing the meters difficult read, Clean meter display, Take photographs of each cleaned meter box before and after. 2, TheproposedpriceintheRFPshal]bebasedontheuriitpriceforeaclimeterlocation for a total of 14,000 meters, The number of meters selected by the City for cleaning may be different,
Task No. 6: A/iiscellaneous Support
1, Draft and Fiiial Public Outreach program and website to publish relevant information in regards to Lead and Copper Rule Re'visions, and notification requirements Recommendation on planning, training, public education, notifications, and outreach programs.
2. ASSiSt in discussing tile inventory plans with the DDW District Office. 3, Preparation of a satnpling/testing plan to find sources of lead in drinking water at childcare facilities and schools, and otlier locations as needed, W. CITY RE8PONSIBILITIES
A. Provide project marxagement. Assign a Project Manager to act as the project focal point.
B. Upload information to the City GIS from the field data collected in iPad/iPhones, Establishing an inventory of lead service lines that can be published online (website, GI8 Map, database) and match the EPA's inventory template.
C. Provide or make available upon request, contract documents, reports, drawings, specifications, GIS land base maps (hard copy only), City standard specifications, records and other data deemed useful for the project, D. Administer agreement and malce payments to Consultant.
E. Award contract to contractor,
F. Provide coordination to avoid interfering with other City, or agency constuction projects and major events.
G. All printing and reproduction for bidding and construction.
H. Customer contacts and notifying access for testing required for the project, Exbibit "A" - City Project No. 724-WTR Scope of Work A-8
20 226
VII. MISCELLANEOUS
A, All documents prepared by Consultant on behalf of the City shall become the sole property of the City.
Exhibit "A" - City Project No. 724-WTR Scope of Work A-9
2/ 227
Golden Meters Service Inc.
107 S Edward Ave
Fullerton, CA 92833
May 2, 2024
City of South Gate
Department of Public Works
8650 California Ave
South Gate, CA 90280
Dear City of South Gate,
Thank you for the opportunity to submit our proposal for the Services for the Lead and Copper Rule Revisions- City Project.
GMS understands the requirements and scope of work being asked in this RFP.
GMS has 14 years of experience in the water industry and is qualified to perform lead inspections.
With over 14 years of experience in the field, we have the capability to ensure proper customer care and inspedions. We look forward to working with your staff to complete this project. Again, thank you for the opportunity to submit our proposal.
Best Regards,
Ana Aguilar
Contracts Manager
714-653-2900
GoldenMetersService@qmail,com
:2 228
SCOPE OF WORK
GMS understands the requirements of the Lead Service Line Inventory as part of the Lead and Copper Rule Revisions, Our staff will coiled material data on both the water-system-owned portion of the service line and the customer-owned portion or the service line.
Using the software provided by the City and IOS devices provided by us, our staff will perform inspections and determine the classification of service lines throughout the City, At the same visit,GPS coordinates will be gathered to meet the requirements described in the rfp. Our staff is well versed in data collection as this is part of their daily workload as meter technicians.
If given the opportunity to, we will have Manny and Cesar manage this projed together. Our team will manage the project throughout the entire period of the contrad and work together to meet the October deadline set forth by the State,
Our field crew will implement the eledronic data management system that the City will provide in order to track and organize all data required by the City to meet the State's requirements. Thisindudes locational information for each service line, service line material dassification, connedor information, and install dates along with service lines. Our managerial personnel will provide training and guidance to our field crew in order to coiled the information as quickly and efficiently as possible.
Personnel
The Project Manager will be Cesar Aguilar. He is in charge of our tech support and works closely with our field crew to ensure any issues are quickly resolved. Cesar holds a BA in Business Management and has been in customer service for 15 years. He recently oversaw the installation of 20,000 meter and MXU replacements for Western Municipal Water Distrid and 10,000 meter replacements for Santa Clarita Valley Water. Cesar will be the main point of contad for any field operations and data entry questions,
229
Key personnel also include Ana Aguilar as head of contracts, invoicing, scheduling and payroll.
She will handle any clerical issue that arise. Ana has been with Golden Meters Service since our origin in 2010. She has since gained experience in the water industry as well as graduated from UCLA with a degree in English.
Our field personnel are led by Manuel Moreno, President and lead field technician, He is our lead Water MeterTechnician and has ample experience testing and installing water meters of all brands and sizes, Manny can always be reached by phone and is on call ready to handle any situation that may arise, Manue) has been in the water industry for over 30 years. His hands-on experiences have allowed him to gain knowledge about not only the technical side of water meters but also the mechanical aspect, His references attest to his caliber of work and great work ethic that includes his time with GMS along with his previous employer, These three personnel will work as a team to complete this project in a timely manner; with Manny supervising the field work, Cesar overseeing the data collection, and Ana managing the clerical aspect. Field technicians will report directly to Manny & Cesar. Being a small firm allows us to work together closely and efficiently, We have successfully completed all projects by working as a team and plan to continue to do so, Key personnel will be available for the duration or the project. No key personnel will be removed or replaced without the prior written occurrence and approval from the City.
OUALIFXCATIONS
GMS staff is made up of full-time employees. Although previous experience in the water industry is not a requirement for employment, we are confident in selecting employees who are eager and willing to learn and grow with us. Our field personnel are headed by Manny who is the main point of contact for all fleldwork. Our workforce is personally trained by Manny in the field, Employees complete a provisionary period of shadowing a peer and are evaluated by both Manny and their respective peer.
Monthly meetings and trainings regarding hands-on services are led by Manny. Routine customer service and data trainings are led by Cesar. Our workforce is expected to record all data using our data collection software as well as physical work orders.
GMS employees are regularly reminded or the importance of customer service, Not only does this value apply to the Utility's staff, but also to the site customer. Site customers are approached in a restful and professional fashion,
EXMTFNrF /IND f'!AST PERFORMANCE
Golden Meters Service has been performing meter testing and maintenance for agencies throughout California for the past ten years. Our services include comparable testing, volumetric testing, pitot-tube testing, and ultrasonic testing, The current LCRR Project is not something that we have direct experience with but as meter technicians we are more than qualified to inspect service lines as needed. During our more recent meter replacement project with the City of Santa Clarita we were asked to note the service line material as part of the data 24230
collection process. On other projects we have used Trimble devioes to collect GiS coordinates as well,
GMS has serviced over 100 water agencies throughout the state and has annual testing agreements and meter replacement contracts with over 50 agencies simultaneously, Our annual meter maintenance programs are imperative to the success and efficiency of water agencies.
The LCRR management is an extension of the City's meter maintenance program. GMS" goal is to assist as many agencies reach peak efficiency as possible. Our company specializes in flow meters and the service lines they are attached to, we are confident that our expertise cannot be matched.
Project Schedule
h Notice to Proceed
* Field Data Collection
* Data Cfeaning & Submittal
s Revisits/Revisions
May 2024
May-August 2024
September 2024
October 2024
Our field technicians are expected to complete a certain number of inspections per day in order to stay on track for deadlines. Cesar & Manny will be making adjustments to the number of field techs sent out based on the ability to meet our goal, 2" 231
Ana Leticia Aguilar
1613 Falrmont Drive., Corona, CA 92882- 714-653-2900 ALMoreno89@Gmail,com
Experience Company Manager
Golden Meters Service Inc,, Midway City, CA
July 2010 -Present
Finance Manager: Payroll, Taxes, etc,
Schedul'ing
Marketing & Sales
Contracts Manager
Education BA English
Universi'ty of California Los Angeles, Los Angeles, CA Summer 2010-December 2011
AA Uberal Arts
Sanf't:i Ana Co))ege, Santa Ana, CA
Fall 2007- Spring 2010
References References are available on request.
2k232
Manuel Moreno
14812 HUnter lane Midwoy CIIY, CA 92655 (714)450-5929
Experience
Lead Field Technician
June 20'10- Present Golden Meters Service Inc.,
Midway City, CA
s Meter Testing and Repair & Calibration
ffl Meter Changeouts
Field Superintendent
November 1987- March 2010 Measurement ControJ System, Santa Ana, CA
s MeterTestingandRepair&Calibration
Educaffon Neptune Technologies, Tallahassee, AL
May, 2009
u Large Meter Training School
Facility Management Gmup,
Santa Ana, CA
August 2009 & Januaiy 2014
Safety and Confined Spaoe Entry
State of California Service Agent License
May 2011
Servim Agent in California (Weights & Measurements) State of California Contractors State License Board
November 201 I
C36 License # 969520
References References are available on request.
27 233
Cesar Aguilar
Corona, CA 92882
[email protected]
+1 714 653 2236
Authorized to work in the US for any employer
Work Experience
Business Development
Golden Meters Service Inc - Fullerton, CA
October 2017 to Present
GMS is a family owned business, they service all of Southern California. GMS services water meters of all sizes brand, they specialize in water meter replacements and water meter accuracy testing.
My responsibilities are:
Direct Sales- with water departments to gain their contract and trust.
Customer Service- any ISSUES with the data reporting.
Sales Representative
Verizon Wireless - Fullerton, CA
January 2010 to January 2018
Responsibilities
Provide the right solution for customers. Customer service skills with bills and technical problems with phones or tablets.
Accomplishments
I started as a customer service representative and got promoted to sales in I year. Have taken over the schedule of 16 employees. Very well respected by management and co workers. Have done quarterback program to develop leadership skills.
Skills Used
Sales skills, great customer service skills. Typing and computer skills. Problem resolution. Great team player and leader. Also able to work individually.
Education
Bachelor's in Business Management
University of Phoenix-Online Campus - Remote
2013 tO 2017
Skills
Computer Skills
Leadership
2/ 234
- Typlng
a Cold Calling
Sales
h Account Management
Outside Sales
235
ADDRESS
City of South Gate
City of South Gate
8650 California Ave
South Gate, CA 90280
Golden Meters Service Inc.
107 S Edward Ave
Fullerton, CA 92833
71 4-653-2900
[email protected]
www.GoldenMeters.com
Estimate 2081
)ATE 05/02/2024
DESCRIPTION QTY RATE AMOUNT
METER BOX
Lead and Coper Rule Revisions - City Project No.
724-WTR
LCRR VISUAL VERIFICATION OF SERVICE LINE
CLEAN
ALL RATES BASED ON PREV AILING WAGE RATES
ALL OATA TO BE SUBMITTED THROUGH CITY
PROVIDED APP USED ON COMPANY PROVIDED
IPHONES.
0.00 12,500
1 400 20.00 28000.00
0.00 Thank you for your inquiry, Feel free to reach out to SUBTOTAL us with any questions or concerns. TAX
678,000.00
0.00 TOTAL $678,000.00
Accepted By Accepted Date
THANK YOU FOR YOUR BUSINESS!
2,0236
GENERAL PREVAiLlNG WAGE DETERMINATION MADE BY THE DIRECTOR OF INDUSTRtAL RELATIONSPURSUANT TO CALIFORNIA LABOR CODE PART 7, CHAPTER 1, ARTICLE 2, SECTIONS 1770, 1773 AND 1773.1 Craft: Landscape Maintenance Laborer
(Applies Only to Routine Landscape Maintenance Work, Not New Landscape Construction) a Determination:
SC-LML-2024-1
Issue Date:
February 22, 2024
Expiration date of determina'Uon:
March 3"l, 2024" Effective until superseded by a new determination issued by the Director o'flndustria[ Relations. Contact the Office of theDirector - Research Unit (415) 703-4774 for the new rates after 4 0 days from the expiration date, if no subsequent determination is issued Waaes and Employer Pavmentsa
Locality
i Basic
Hour(y
Rate
Health
and
Welfare
Pension Vacation Hoiiday Training Hours
I
TOtal
Hourly
Rate
Overtime
Hourly
Rate
(1 % X)
lmperia[ $16.00 $0.00 $0.00 $0.ll5b $0.17 $0-00 8.0 $'l6.285"- $24.285CInyo, Mono and San Bernardino $16.00 $0.00 $0.00 $0.30 $0.17 $0.00 8.0 $16.47 $24.47Kem $16.00 i $0,00 $0.00 $016d $0.17 $0.00 8.0 $16.33C $24,33c , $'[6.00 $0.00 $0-00 $0.27e $0.46 $0-00 8.0 $16.73a $24.73'-Los Angeles $16.00 $0,89 $0.00 $0.'t15f $0."i4 $0.00 8.0 $17.1 45a $25.145'-Orange $16.00 $0.00 $O_OO $O.llg $0.11 $0.00 8.0 $16.22C $24.22CRiverside , $16.00 $0.00 $0.00 $0.20h $0.i6 $0.00 8.0 $16,36'- $24.36CSan Diego $1 6.00 $0.00 $0.00 $0.22 $0.115 $0-00 8.0 $16.335 $24-335 $16.00 $0.00 $0-00 $0.24 ' $0.12 $0.00 8.0 $16.36 $24.36San Luis Obispo $i6.00 $0.00 $0.00 $0.15i $0.15 $0.00 8.0 $16.30 $24.30 $16.00 $0.00 $0.00 $0.16J $0-j6 $0.00 8.0 $16.32 $24.32Santa Barbara $16.00 $0.00 $0.00 $0.l2k $0.12 $0.00 8.0 $16.24C $24.24C , $'f6.00 $0,00 $0.00 ,, $0.131 $0.i3 $0.00 8.0 $16.26C $24.26a Ventura $16.00 $0.00 ' $0-00 '' $0.')15 $0.16 $0.00 8.0 $'i6.275 $24.275 $j6.00 , $2.97 $0.00 $0.'l9"' $0.26 $0.00 8.0 ' $19.42C $27.42C NOTE:
(f there are two rates, the first rate is for routine work, the second rate is for complex work. 237
Determination: SC-LML-2024-1
Recognized holidays:
Holidays upon which the general prevailing hourly wage rate for Holiday work shall be paid, shall be all holidays in the collective bargainingagreement, applicable to the particular craff, classification, or type of worker employed on the project, which is on file with the Director oflndustrial Relations. If the prevailing rate is not based on a collectively bargained rate, the holidays upon which the prevailing rate shall be paidshall be as provided in Section 6700 of the Government Code. You may obtain the holiday provisions for the current determinations on theDirector's General Prevailinq Waqe Determinations Website (http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm). Holiday provisions forcurrent or superseded determinations may be obtained by contacting the Office of the Director - Research Unit at (415) 703-4774.
Travel and/or subsistence payment:
In accordance with Labor Code Sections 'l 773.1 and 1 773.9, contractors shall make travel and/or subsistence payments to each worker toexecute the work. You may obtain the travel and/or subsistence provisions for the current determinations on the Director's General PrevailinqWaqe Determinations Website (http://www.dir.ca.gov/OPRUDPreWageDetermination.htm). Travel and/or subsistence requirements for currentor superseded determinations may be obtained by contacting the Office of the Director - Research Unit at (41 5) 103-4774. a This determination does not apply to work of a landscape laborer employed on landscape construction (work incidental to construction or post-construction maintenance during the plant installation and establishment period). The following is a description of the landscape work coverunder this determination:
ROUT[NE - mowing, watering, pruning, trimming, weeding, spraying, occasional planting and replacement of plants and janitorial workincidental to such landscape maintenance COMPLEX - servicing of irrigation and sprinkler systems, repairing of equipment use in such landscape maintenance. b $0.22 after 3 years of service.
c Computation is based on the first years of employment. This rate should be increased by any applicable vacation increase as stated in otherfootnotes. d $0.31 affer 2 years of service.
e $0.54 afier 2 years of service: $0.81 affer 3 years of service. f $0.24 after 3 years of service: $0.37 after 7 years of service. g $0.22 after 4 years of service.
h $0.40 after 3 years of service.
i $0.29 after 2 years of service.
i $0.31 after 2 years of service.
k $023 afier 2 years or service.
' $0.27 after 2 years of service.
a $0.38 after 3 years of service.
238
Attachment B
Water Boards
Fact Sheet
rre4uent/y Asked Questions:
Lead and Copper Rule Revisions (LCRR)
Lead Service Lines (LSL) liivvntoi'y
"DISCLAIMER: This document is intended to provide answers to questions that may arise regarding developing a lead service line inventory in community and non-transient non-community water systems. This document is non-regulatory and nothing in this document supersedes any statutory or regujatory requirements or permit provisions for public water systems.
The United States Environmental Protection Agency (u.s. EPA) issued revisions to the federal Lead and Copper Rule (LCR) on January 15, 2021. u.s. EPA's new Lead and Copper Rule Revisions (LCRR) strengthen every aspect of the LCR to better protect communities and children in elementary schools and childcare facilities from the impacts of lead exposure. The new LCRR will get the lead out of our nation's drinking water and empower communities through information. Over the next three years, the LCRR will require community water systems (CWSs) and non-transient non-community water systems (NTNCs) throughout the United States (approximately 4,000 water systems in California) to conduct an inventory of service lines and determine the material of those lines and fittings.
On January 20, 2021, federal Executive Order 13990 directed all federal agencies to undertake review and action, as appropriate, to address the promulgation of federal regulations and other actions during the prior four years. Of those actions, the LCRR was specifically identified as an agency action requiring review. Consequently, u.s. EPA delayed the effective and compliance dates established in the LCRR to December 16, 2021 and October 16, 2024, respectively. u.s. EPA also engaged with local communities, states, local governments, utilities, and stakeholders for input regarding any changes that should be made to the LCRR.
On December I 6, 2021, following u.s. EPA engagement activities, U.S EPA published Docket No. EPA-HQ-OW-2021-0255 in the federal register. The LCRR compliance and effective dates listed above, as well as the text from the January 15, 2021 regulation, were not changed and became effective. Within the Docket, u.s. EPA committed to propose and revise the LCRR by October 2024 with the Lead and Copper Rule Improvements (LCRI). The LCRI are i4jQliNllffiff6iilllffi-fflllii
0 STATE W ATER RESOU RCES CONTROL BO ARD
1001 I Street, Sacramento, CA 95814 o Mailing Address: p.o. Box 100, Sacramento, CA 95812-0100 i www.waterboards.ca.gov " "" "Wiilci [lo 33 239
% FactSheet
'%ter Boards
expected to delay the implementation of portions of the LCRR beyond the October 16, 2024 compliance date. u.s. EPA will not delay the service line material inventory requirements in the LCRR.
The LCRI may include modifications to the following sectionsl:
@ Timely replacements of lead service lines,
* Revised tap sampling and lead action/trigger levels, * Small system flexibility,
* School and Child Care Center sampling,
* Public education, and
* Corrosion control treatment.
In August 2022, u.s. EPA issued "Guidance for Developing and Maintaining a Service Line Inventory"(OfficeofWater(4606M)EPA816-B-22-001). Thedocumentdiscussesinventory requirements within the LCRR and recommendations to water systems in developing and maintaining a service line inventory. u.s. EPA also hosted a webinar that provided an overview of the inventory guidance and funding opportunities. The guidance document and the recorded webinar are available at https://www.epa.qov/qround-water-and-drinkinq- water/revised-lead-and-copper-rule.
1. What are the new requirements and what must be included in the LSL Inventory under the LCRR?
All community and non-transient non-community public water supply systems (water systems) must comply with the LCRR. Water systems must develop an inventory to identify service line materials connected to the public water distribution systems by October I 6, 2024. Though the LCRR do not define a "service line," they define a "lead service line" as such: "Lead service line means a portion of pipe that is made of lead, which connects the water main to the building inlet. ..." (Complete definition in Section 2). The inventory must include all service lines connected to the water system's distribution system, regardless or ownership status. Ita the service line ownership is shared, the inventory would include both the portion of the service line owned by the water system and the customer-owned portion of the service line.
2. What is the LCRR definition of a lead service line, gooseneck and galvanized line? Lead service line means a portion of pipe that is made of lead, which connects the water main to the building inlet. A lead service line may be owned by the water system, owned by the ' u.s. EPA will also consider addressing these issues through non-regulatory actions such as the development of implementation tools, guidance, and other federal programs. 2 Page
240
Fact Sheet
Water Boards
property owner, or both. A galvanized service line is considered a lead service line, or a "galvanized requiring replacement" (GRR) (see additional explanation below and definition in Section 4), line if it ever was or is currently downstream of any lead service line or service line of unknown material. If the only lead piping serving the home is a lead gooseneck, pigtail, or connector, and it is not a galvanized service line that is considered a lead service line, then the service line is not a lead service line.
Gooseneck, piqtail, or fittinq, connector is a short section of piping, typically not exceeding two feet, which can be bent and used for connections between rigid service piping. Lead goosenecks, pigtails, fittings, and connectors are not considered to be lead service lines but must be replaced when encountered during planned or unplanned infrastructure work pursuant to 40 Code of Federal Regulation (CFR) section 141.84, subdivision (c).
Galvanized service line means iron or steel piping that has been dipped in zinc to prevent corrosion and rusting.
Note from the LCRR definitions above; A galvanized line that is connected downstream of a lead gooseneck, pigtail, fitting, or connection is not considered a GRR and does not require replacement
3. How are the general requirements in California Health and Safety Code section 116885 and the LCRR similar?
California Health and Safety Code section 116885-Lead Service Lines in Public Water Systems-added to the Health and Safety Code by Senate Bill No. 1398 (2015-2016 Reg.
Sess., Stats. 2016, ch. 731 ) and amended by Senate Bill No. 427 (2017-2018 Reg. Sess., Stats. 2017, ch. 238), required all community water systems (CWSs) to compile an inventory of known partial or total lead user service lines in use in their distribution systems by July 1, 2018.
The submission deadline for the final user service line inventory was July 1, 2020.
The definition of "user service line" in the California Health and Safety Code2 includes the service line from the water main to the meter, which is typically the water-system-owned portion of the line. Health and Safety Code section 116885 requires that all lead from the water main to the meter be inventoried and replaced. The State Water Resources Control Board's (State Water Board) Division of Drinking Water (DDW) will continue to collect data on lead goosenecks and required service line replacement plans. Water systems that reported 2 California Health and Safety Code section 116890, subdivision (a%4) defines a "user service line" as the same definition found in California Code of Regulations, title 22, section 64551.06: "'User service line' means the pipe, tubing, and fittings connecting a water main to an individual water meter or service connection." 3iPage
3-S'241
% FactSheet
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any lead service lines or lead fittings are required to update their inventory annually. A lead gooseneck needs to be replaced according to the approved timeline under section 116885.
The data collected by community water systems can be used to complete a portion of the LCRR inventory requirements, but the LCRR inventory must also include the portion of the service line from the meter to the building inlet, or the customer-owned portion of the total service line. Also, if a lead gooseneck is connected to a galvanized pipe, that service line may need to be included in the water system's new LCRR tap sampling plan pursuant to 40 CFR section 141.86, subdivision (a)(5).
Based on the information obtained from the California Health and Safety Code section 116885 inventory requirements, the following statistics are From July 2020:
Over 10,000,000 user service lines inventoried on community water systems 10,992 lead fittings identified
1 lead pipe identified and removed in 2021
59,179 unidentified user service lines as of July 2020 97 systems with approved timelines for replacement of water-system-owned portion of unknown and known lead user service lines
One system has completed its replacement plan
12 systems with approved timelines for replacement have identified lead fittings
4. How is each portion of the service line material categorized in the LCRR? DDW will be collecting material data on both the water-system-owned portion of the service line (water main to the meter) and the customer-owned portion of the service line (meter to the building inlet). Each portion of all service lines served by all water systems must be categorized in the following manner:
(i) "Lead" where the service line is made of lead. (ii) "Galvanized Requiring Replacement" (GRR) where a galvanized service line is or was at any time downstream of a lead service line or is currently downstream of a "Lead Status Unknown" service line. If the water system is unable to demonstrate that the galvanized service line was never downstream of a lead service line, it must presume there was an upstream lead service line.
(iii) "Non-lead" where the service line is determined through an evidence-based record, method, or technique not to be lead or galvanized requiring replacement. Sampling for lead and copper in the LCRR in non-lead systems requires additional knowledge of service line 4 Page
242
% FactSheet
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material. DDW encourages the water system to classify the actual material of the service line (i.e., plastic or copper) as often as possible as an alternative to classifying it as "Non-lead." (iv) "Lead Status Unknown" where the service line material is not known to be lead, galvanized requiring replacement, or a non-lead service line, such as where there is no documented evidence supporting material classification.
The water system must identify all service lines, regardless of usage of the water (e.g., non- potable use such as fire suppression system), and active/emergency status of the service line.
The service line could be repurposed in the future for a potable, active use.
The inventory is used in several parts of the LCRR, including to determine specific requirements on lead service line replacement which are triggered by tap sample results, to conduct customer and property owner notification, and to select compliance tap sampling sites.
All water systems must develop and submit to DDW an initial inventory by October 16, 2024.
5. How does a water system document each service line? Pursuant to the LCRR, each service line or portion of the service line where ownership is split, must be categorized separately. Various states and the Association of State Drinking Water Administrators (ASDWA) have developed templates to input data for lead service line inventories. Examples from ASDWA, Wisconsin, Minnesota, Michigan, and Kansas are available at the following link: https://www.asdwa.orq/lead-and-copper-rule-lcr/. In August 2022, u.s. EPA released an example inventory template at https://www.epa.gov/ground-water- and-drinkinq-water/revised-lead-and-copper-rule.
DDW has developed a spreadsheet that contains the minimum amount of information required for a water system to comply with the LCRR. Water systems must make this information available upon request for each service. Water systems may use the example template spreadsheets above to add additional information. Each water system must maintain the inventory information and be prepared to provide it to DDW during sanitary surveys or audits of the LCRR program. DDW has created a spreadsheet for required inventory information and posted the spreadsheet on the LCRR webpage at
https://www.waterboards.ca.qov/drinkinq water/certlic/drinkingwater/leadandcopperrule.html.
DDW will collect the water system-owned and customer-owned summary inventory information in 2024. A specific address or location identifier will be required if any portion of the service line contains lead, GRR, or lead goosenecks/fittings. DDW will post the lead service line information publicly. Water systems are required to notify all customers served by lead service 5iPage
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lines, GRRs, or lead status unknown service lines within 30 days of completion of the inventory.
DDW will also collect a separate spreadsheet of all unknown material service lines. Lead Status Unknown service lines are treated as lead service lines in the LCRR until identified.
Annual public notification to each customer with an unknown service line is required. The LCRR describes a disturbance where notification and flushing instructions are required for any act that causes the individual service line water to be shut off. The LCRR further describes a disturbance as the replacement of a meter, gooseneck, pigtail, or connector where pitcher filters and public education are also required. (40 CFR, §141.85 subd. (f).) Water systems must make their service line inventory that includes a location identifier or specific address for any lead line or galvanized line requiring replacement publicly available. (40 CFR, §141.84, subd. (a)(8)(i).) Water systems serving more than 50,000 people must post their inventory online. CWSs and NTNCs must include instructions in their Consumer Confidence Reports on how to access the inventory. When a water system has no lead, GRR, or lead status unknown service lines in its inventory, it may meet LCRR public availability requirements by providing a written statement in lieu of publishing the inventory. The written statement (an example will be provided on DDW webpage) should also include a general description of methods used to make the determination that the system contains only non-lead service lines and a signature by an authorized representative of the water system. DDW will provide additional information when it is available on the LCRR webpage.
6. What information does a water system need to use to develop the required inventory? The LCRR inventory requirement directs water systems to undergo a record review of information pertaining to service lines, both water system-owned and customer-owned portions. u.s. EPA understands that no inventory method is 100 percent accurate, but the LCRR requires utilities to update their inventories on a regular basis as new inventory information becomes available. The LCRR requires the water system to utilize the following information to develop an inventory.
* All construction and plumbing codes, permits, and existing records or other documentation which indicates the service line materials used to connect structures to the distribution system. (Example: Determine if there is any ordinance (City or County Building Department) that prohibits lead lines, and its effective date.) * All water system records, including distribution system maps and drawings, historical records on each service connection, meter installation records, historical capital improvement or master plans, and standard operating procedures. (Example: System tap 6iPage
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cards may contain helpful information, such as the diameter or the service line and the installation date of the main and user service line.) * All inspections and records of the distribution system that indicate the material composition of the service connections that connect a structure to the distribution system.
California Health and Safety Code section 116885 required a material inventory of all community water systems' service lines from the water main to the meter by July 1, 2018.
Accordingly, most community water systems have already obtained some of the information that can be used to complete the new u.s. EPA LCRR requirements. Water systems must continue to review records, such as those listed above, to further inventory the remaining service line information
For example, California Health and Safety Code section 300.6 banned the use of lead solder and lead pipe in public water systems after 1985:
Section 300.6. Lead solder or pipe; use in private or public potable water supply systems (a) Solders containing more than O.20 percent lead shall not be used in making joints and fittings in any private or public potable water supply system or any water user's pipelines. (b) No solder containing more than O.20 percent lead shall be sold in California on and affer July 1, 1986, unless it contains a warning label which states: "Contains lead. California law prohibits the use of this solder in making joints and fittings in any private or public potable water supply system or any water user's pipelines." (c) On and after January 1, 1986, lead pipe shall not be used in the construction of private or public potable water supply systems.
Any construction occurring in 1986 to present is assumed to not contain lead pipes or goosenecks. Physical verification will not be needed, but dates of construction need to be verified by a record. The service line material can be labeled non-lead.
7. Identification methods approved by DDW
Physical visual inspection of the piping is an acceptable method to determine the material of a service line. The service line can be visually inspected at the meter or valve box. If inspecting near the meter, ensure the observed material is the actual service line and not part of the metering components or a second point of verification will be needed for that portion of the service line. A record of the physical visual verification must be made by the water system.
Customers may also assist with a visual inspection (e.g., by using scratch or magnet tests or lead paint test kits) to help identify the material of the customer-owned portion of the service line. The water system should develop a check list and instructions for customers and obtain a written record and photograph for verification. The water system will need to ensure the 7iPage
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customer verification is appropriate prior to creating a record of the service line. Examples of cities using customers' verification are included in the u.s. EPA's inventory guideline section
5.1.1. Pipe diameter can be used to determine a pipe is non-lead. Most lead pipes and lead goosenecks are 2 inches in diameter or less. Some 3-inch diameter lead pipes have been identified. DDW will allow the water system to use a non-lead designation for any pipe 4 inches in diameter or greater.
NOTE: When physically identifying the material of a service line that has a split ownership (i.e., water-system-owned and customer-owned), a water system may verify the following locations or points: the connection at the main, the pipe from the main to the meter, the connection at the meter, the pipe to the building inlet, and the connection at the building. A water system needs to have a plan on how to verify the material of the pipe and connectors, if connectors exist, such as tails on meters, and determine if a second point of verification is needed for that portion of the service line. Not all service lines need to be inspected at all points. The water system must verify enough locations on the service line as needed to ensure the inventory is accurate. The number of verifications will be determined on a case-by-case basis by the water system. Verification of service line material on each side of the meter is usually adequate to determine the pipe material. The water-system-owned portion of the service line verification has been completed. The water system may discuss their inventory plans with the DDW district office.
DDW encourages the water system to classify the actual material of the service line (i.e., plastic or copper) as often as possible as an alternative to classifying it as "Non-lead." Sampling for lead and copper in the LCRR in non-lead systems requires additional knowledge of service line material.
8. Methods of identification approved on a case-by-case basis Water quality samplinq may be used by a water system to detect the presence or a lead service line. Water systems may use the sampling protocols discussed under Section 5.2 of u.s. EPA's inventory guideline to develop a sampling strategy. A water system using water quality sampling to identify lead service lines will need to establish a community-specific 8iPage
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threshold lead concentration above which would indicate possible presence of a lead service line. The water system will also need to pilot the sampling protocol on a known lead service line and a known non-lead service line prior to conducting sampling and identifying unknown material service lines. The proposed sampling protocol and pilot sampling results need to be reviewed and approved by DDW.
Predictive models look for patterns in a known dataset to develop algorithms to determine what material may be at located in an area with unknown material service lines. The predictive models are not 100 percent accurate, but they are a useful tool to find areas that need more attention or additional verification. Any water system that finds it necessary to use a predictive model will need to develop a plan and provide it to DDW for review and approval. The water system will need to identify as many service lines as possible using means described above and in EPA Guidance Section 6 and 7 before using the model to predict the remaining unknown lines. Using representative known data on service line material will improve the accuracy and reliability of the model. Most lead service lines were installed prior to 1950. More accurate identification methods will be needed for older service lines.
Interpolation is a method of using known service lines in one area and assuming other service lines in that area are the same based on date of installation, contractor used, or some other method. Any interpolation in a water system inventory and the associated data or documentation used will need to be approved by DDW.
Interviews with experienced system staff and plumbers can be used to focus the inventory effort and verify utility practices. Classifications of service line materials based on interviews, however, should not be used as a sole source of information for the initial inventory. Systems may also consider interviewing their neighboring water systems to inquire about regional practices. A significant number of field verification is needed to validate staff interviews Emerging methods of service line material identification technology are being developed by researchers. Any emerging method of identification will need to be piloted by the water system on known lead service lines and non-lead service lines to determine the effectiveness of the product prior to engaging with DDW for an approval process. All emerging methods will need to be approved by DDW at each water system.
9. Non-Transient Non-Community Water Systems (NTNC) NTNC water systems traditionally are connected directly to the source and do not contain service lines. Examples are schools and private businesses. The NTNC water systems will need to inventory all piping from the source to the building inlet. lJ.S. EPA is developing additional guidelines for these systems.
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10. What other inventory information is needed for schools and child care centers? The LCRR requires that each water system compile a list of schools and child care facilities served by the water system by October 16, 2024. (40 CFR, §14"1.92, subd. (a).) "Child care facility" means a location that houses a licensed provider of child care, day care, or early learning services to children, as determined by the State, local, or tribal licensing agency. (40 CFR, §141.2.) In California, licensed Child Care Centers are regulated by the Department of Social Services. California's "Child Care Center" definition does not include Family Child Care Homes.
"School" means any building(s) associated with public, private, or charter institutions that primarily provides teaching and learning for elementary or secondary students. (40 CFR, §141.2.) A secondary school is considered a middle school (usually 6 to 8 grade) and high school (usually 9 to 12 grade).
11. Is funding available to develop the inventory and replace lead service lines? Yes, the U.S.EPA will provide funding to states to help pay for utility service line inventory development and replacement of lead service lines. U.S.EPA funding will go to the State Water Board. The State Water Board, Division of Financial Assistance (DFA) administers the implementation of the State Water Board's financial assistance programs, including loan and grant funding.
General Inquiries
Telephone: (916) 327-9978
Drinking Water State Revolving Fund
Email: [email protected]
Webpage: https://www.waterboards.ca.qov/water issues/proqrams/grants loans/
12. How will a water system with an approved timeline for replacement, required by California Health and Safety Code section 116885, be incorporated into these new requirements?
A water system with an approved Lead User Service Line Replacement Plan must continue to replace lead user service lines per the required timeline. Timeline approval letters came with instructions for precautions water systems should take when doing replacements to protect their customers and requirements for annual reporting. Permit amendments reiterating and 10 P a g e
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elaborating on these precautions were also issued to water systems replacing lead pipes or lead goosenecks. Replacements must continue in accordance with the approved timelines and permit amendments regardless of tap sample results. In contrast, under the LCRR, replacements are not required unless tap sample results exceed certain levels.
13. If a water system is replacing lead pipe, GRR or lead goosenecks, connectors or fittings, what procedures should be followed to prevent lead exposure to customers? The LCRR requires the water system that has an approved replacement plan to follow procedures to prevent lead exposure to customer during construction. DDW recommends a water system conducting construction on any lead pipe, GRR, gooseneck, connector or fitting to:
* Determine the service line material on the landowner/customer property. o If the landowner/customer is unwilling to allow the water system to determine the service line material, the water system should document the interactions with the landowner/customer.
o If the landowner/customer-owned service line is also lead, the water system needs to inform the customer of the lead service line and work with the landowner/customer to remove all lead materials at the same time. o The water system is not required to bear the cost of the replacement of the portion of the affected service line not owned by the water system. o If the landowner/customer-owned service line is lead and the landowner/customer is unwilling to replace the service line, the water system may continue the water-system-owned user service line replacement. * Provide the person served by the water system at the service connection with educational information about the potential for elevated lead levels in drinking water as a result of the disturbance.
* Provide the person served at the service connection with flushing instructions for the building following the replacement.
* Provide a pitcher filter certified by an American National Standards Institute (ANSI) accredited certifier to reduce lead, instructions to use the filter, and six months of filter replacement cartridges or an equivalent certified ANSI point of use device registered with DDW.
* Offer to the consumer to take a follow-up tap sample after completion of the service line replacement.
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Resources:
Many examples of strategies, webpages, and resources have been developed by water systems and states over the past few years. Some are provided below:
Example of road map to LSLR - how to identify service line material and prepare an inventory: https://www.lslr-collaborative.orq/
Example of how to identify service line material: Madison (Wl) https://www.cityofmadison.com/water/water-quality/water-quality-testinq/lead-copper-in- water
Example of a map and how to identify service line material: Greater Cincinnati (OH) Water Works webpage: https://Ia.myqcww.orq/do-i-have-a-lead-service-line/ (These FAQs were last updated on March 2023)
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Item No. 11
Soutto:ao:o(:i:hyeClerk
MAY 2 0 2024
City of South Gate
CITY COUNCIL
"'o"""AeENIDA IBNLL
Steve Costley
Ciffl Manager:
Rob Houston
For the Regular Meeting of': May 28, 2024
Originating Department: Parks & Recreation
SUBJECT: ENTER INTO A GENERAL SERVICE AGREEMENT WITH THE
CONSERV ATION CORPS OF LONG BEACH
PURPOSE: To enter into an agreement with the Conservation Corps of Long Beach to provide Workforce Development and General Services for the City of South Gate.
RECOMMENDED ACTION: The City Council will consider:
a. Accept $574,497 in grant funding from the State of California, OPR/California Volunteers program; and
b. Enter into a General Services Agreement with the Conservation Corps of Long Beach ("CCLB") for various Workforce Development projects within the City; and c. Appropriating $568,497 in grant funds from OPR/California Volunteers, Californians for All Youth Workforce Program to account #100-460-61-6646 to pay for the General Services Agreement with the Conservation Corps of Long Beach; and d. Authorize the Mayor to sign the agreement in a form approved by the City Attorney; and e. Delegate authority to tlie Director of Parks & Recreation, or his designee, to sign and submit any additional documents including, but not limited to, applications, agreements, amendments, and payment requests which may be necessary for the completion of the General Services agreement.
FISCAL IMPACT: The $568,497 in grant funds from Californians for All Youth Workforce Program will reimburse the City for Workforce Development activities at the Urban Orchard Park, bulky item pick-up throrighout the City, and other training opportunities for the youth of the community through the City's Agreement with the Conservation Corps of Long Beach.
BACKGROUND: In December of 2021, CCLB, notified the Parks & Recreation Department that the Governor of California had announced $300 million in Clean California grant funding would be awarded to local cities tl'u-oughout the state. CCLB asked if the City would be willing to partner with them in bringing these fiinds to South Gate. CCLB took the lead on the grant writing and, together, jointly submittedagrantapplicationtothestateinFebruaryof2022. OnMarchl8,2022,theCitywasnotified that the granted would be fully funded, along with 13 other municipalities in California.
In February of 2024, CCLB was notified that there would be a second round of grant funding available from the state's OPR/California Volunteers - Californian's For All program. Once again, we partnered with CCLB in the grant process and in March 2024 we were notified that we were one of only five cities that received a second grant from the State of California. 1 251
The General Services Contract witli CCLB will provide much needed "hands on" work experience for the Youth Workforce and asSist tlie Parks & Recreation Department, Public Works Department, and the Community Development Department in providing services to the residents of South Gate.
ATTACHMENTS: A.
B.
General Services Agreement with CCLB
State of California Agreement JP2003-GFI
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Attachment A
SUBRECIPIENT AGREEMENT
WITH THE CONSERVATION CORPS OF LONG BEACH
THIS SUBRECIPIENT AGREEMENT (the
28, 2024, by and between the CITY OF SOUTH
CONSERVATION CORPS OF LONG BEACH, a
("Subrecipient").
GATE, a municipal corporation ("giy"), and
California nonprofit public benefit corporation
RECIT ALS:
WHEREAS, Subrecipient is a tax-exempt public charity whose mission is to raise self- esteem, develop basic work skills, work ethics, education and promote teamwork for at-risk youth through a combination of work, conservation, and education programs; and WHEREAS, Subrecipient has provided job training, on-the-job training, and environmental education to youth through various conservation and improvement projects for more than thirty years on projects for local cities, county agencies, and nonprofit organizations in the greater Long Beach area, including for the City of South Gate that currently offers youth part-time internship opportunities with the City's Parks and Recreation Department; and WHEREAS, the City was awarded the sum of $574,497 by OPR/California Volunteer under its 2024 CaliforniansForAll Youth Job Corps RFA and seeks to expand its partnership with Subrecipient by developing a long-term employment program for young adults, focusing on food insecurity and climate resiliency that will offer job opportunities to youth, while providing hands- on training in park operations and maintenance, urban forestry, orchard horticulture, as well as water conservation projects.
AGREEMENT:
NOW, THEREFORE, in consideration of the mutual terms and conditions herein, the parties agree as follows:
1. . The City hereby engages Subrecipient to implement and provide youth employment opportunities with a focus on city park operations and maintenance, urban forestry, watershed management, and city beautification, as follows (collectively, the ""):
A. Parks Operations and Maintenance (O&M): Youth will perform routine O&M activities, as well as a specialized orchard O&M. At parks like Hollydale Regional and Circle Park, youth will install and repair irrigation, plant, and care for drought- tolerant vegetation, plant and prune trees, and help repair Fencing and inTrastructure. At the Urban Orchard (to be developed by the city in collaboration with the Trust for Public Land and Subrecipient), youth will perform traditional park O&M, while also conducting specialized care for the fruit trees, collection of produce for the public, and leading educational orchard tours.
B. Urban Forestry: Although youth employment in the city will focus on park and open space opportunities, urban forestry may be performed across the city. Youth will participate in planting, pruning, and general tree care in parks, as well as along streets, medians, and neighborhoods. Urban forestry may also include specialized care for the Urban Orchard.
C. Watershed Manaqement: Aside from O&M and urban forestry, youth will have the opportunity to participate in the River Rangers program along the Los Angeles River. 1 5211991 . l-L23 5.0
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The River Rangers program will focus on environmental stewardship along the lower portion of the river, providing education, interpretation, and restoration opportunities for youth to get involved.
D. Water Conservation & City Beautification: Youth will participate in illegal dumpsite cleanups, hauling away and properly disposing of large items such as mattresses, furniture, tires, and used oil. Youth will also plant drought tolerant and native vegetation in city parks and greenspace.
2. 3. The term of this Agreement shall commence at 7:00 a.m. on July 1, 2024 (the "Commencement Date") and shall terminate at 6:00 p.m. midnight on June 30, 2025 (the "Expiration Date"). The term of this Agreement may be renewed for one (1 ) additional year at the option of the City Manager. This Agreement does not reimburse any expenditure incurred by Subrecipient prior to the Commencement Date and does not reimburse any expenditure made after the Expiration Date without the City Manager's written authorization to extend the term.
3. Budget; Project Proposal Form.
A. The City shall reimburse Subrecipient for the reasonable and verifiable costs actually incurred in the performance of the Program under this Agreement, not to exceed a maximum reimbursement of $568,497. Subrecipient shall not submit any request for reimbursement to the City nor shall the City reimburse Subrecipient for costs for which Subrecipient is reimbursed from a source other than the funds allocated for work under this Agreement.
B. Funds allocated pursuant to this Agreement shall be used exclusively for costs incurred by Subrecipient in the performance of the Project under this Agreement. No funds paid by the City to Subrecipient under this Agreement shall be used as security or to guarantee payments for any non-Project obligations, nor as loans for non-Project activities.
C. The City shall designate and approve Projects to be undertaken on a Project Approval Form containing the information detailed in Exhibit "A", attached hereto, and incorporated herein by this reference. In addition, a Project Proposal Form attached hereto and incorporated herein as Exhibit "B" shall be submitted to the City by Subrecipient providing a detailed description of the Project.
4. Orientation. The City and Subrecipient shall jointly hold orientation meetings from time to time, initially with Subrecipient personnel at the commencement of the Project to explain the technical aspects, safety considerations, and any other aspects necessary for successful execution of the Project, and then later as appropriate and required.
5. Work to be Performed. Subrecipient shall implement the Project described in this Agreement fully in accordance with the terms of the 2024 CaliforniansForAll Youth Job Corps RFA and the City's application thereunder for funds to carry out the Project, including without limitation, compliance with applicable provisions of the u.s. Department of Treasury Coronavirus State and Local Fiscal Recovery Funds Interim Final Rule, the Compliance and Reporting Guidance for State and Local Fiscal Recovery Funds, and the Compliance and Reporting User Guide. Subrecipient shall also undertake and assume the same obligations to the City that the City has undertaken under the 2021 CaliforniansForAll Youth Job Corps RFA. 2 5211991.1-L235.0
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6. Project Commencement.
A. The Project Approval Form shall specify which of the following permits, plans and specifications shall be the responsibility of City and which shall be the responsibility of Subrecipient: approvals and permits required by any other state, federal, or local agency which may be necessary to commence construction or operation of the Project, adequate plans and specifications, sufficient funds, materials, supplies, equipment, adequate technical supervision, and any special labor requirements to complete the Project.
7. Program Coordination.
A. The City Manager or designee (Director of Parks and Recreation) shall coordinate the Project with Subrecipient and shall render overall supervision of the progress and performance of this Agreement by the City.
B. Subrecipient's Executive Director shall have overall responsibility for performance of this Agreement and for coordinating with the City. If the Executive Director is replaced during the term of this Agreement, Subrecipient shall notify the City immediately of such occurrence. The Executive Director and Subrecipient staff will fully cooperate with the city relating to the Project, areas of concern, and the impact of the Project on residents of the City.
8. Permission Granted. After a Project Approval Form is approved, Subrecipient, its contractors, officers, agents, and subcontractors shall have permission to enter upon that certain City-owned real property specified in the Project Approval Form for the purpose set forth in said form. The permission granted by this Section is limited to a reasonable area around the Project site and ingress and egress thereto and is limited to the dates contemplated for completion of the Project as specified on the Project Approval Form.
9. Payment of Costs.
A. The Project shall be undertaken at Subrecipient' sole cost and expense on a reimbursement basis, except for a Project where the City materials and supplies are to be used as specified in the Project Approval Form and except where the parties have agreed in writing to other payment arrangements prior to or simultaneous with approval of a Project.
B. Subrecipient acknowledges and agrees that if the actual cost of a Project exceeds the estimated cost on the Project Approval Form, the City is not responsible for the difference and shall not reimburse Subrecipient for any additional costs incurred, unless those additional costs are due to additions or changes to the Project which were requested by the City.
10. Title to Improvements. Title to all improvements constructed in whole or in part on lands owned or controlled by the City shall vest in the City upon completion or final inspection of the Project, whichever is sooner.
11. Emergencies. Temporary suspension or permanent cessation of a Project may be required due to emergency conditions. Under such circumstances, the City and Subrecipient shall mutually agree on the postponement of a Project and who should bear the costs incurred due to said postponement.
12. Time and Progress.
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A. Subrecipient shall begin work on each Project in conformity with the provisions set forth herein and shall work with diligence so as to complete the Project according to the time schedule in the Project Approval Form.
B. Subrecipient shall work so that the completed Project shall be comparable to that specified in the Project Approval Form. Subrecipient and the City shall notify each other and obtain approval from each other prior to any change in the time schedule.
13. Use of Premises.
A. Subrecipient shall confine construction equipment, the storage of materials and equipment, and the operations of workers to each Project site and areas identified in and permitted by the Project Approval Form and shall not unreasonably encumber same with construction equipment or other materials or equipment.
B. During the work, Subrecipient shall keep each Project site and said areas free from accumulations of waste, rubbish, and debris. Upon completion of the Project, Subrecipient shall remove all waste, rubbish and debris from and about each Project site and said areas as well as all tools, equipment, machinery, and surplus materials, and shall leave the Project site and said areas clean and ready For occupancy by the City. Subrecipient shall restore to original condition all property not designated for alteration by this Agreement.
C. Subrecipient shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Subrecipient subject any part of the Project or adjacent property to stresses or pressures that will endanger them.
14. Rights of Entry and Inspection. City, its officials, agents, and employees shall at all times have the right of entry and free access to the Project site and areas identified in and permitted by the Project Approval Form and right to inspect all work done, labor performed, and materials furnished in and about the Project and to inspect all books, contracts, and records of Subrecipient pertaining to the Project.
15. Progress Reports.
A. Subrecipient shall keep the City Manager or designee (Director of Parks and Recreation) informed on all phases of the Project. Without limiting the foregoing, until the Project has been completed, Subrecipient shall prepare and submit to the City Quarterly Performance Reports corresponding to the quarters of the Agreement year, as follows:
Quarter 1 = July-September
Quarter 2 = October-December
Quarter 3 = January-March
Quarter 4 = April-June.
B. A complete Quarterly Performance Report must be received by the City within 30 days after the end of Quarters 1, 2 and 3, and within 10 days of June 30TH after the 4th Quarter and shall contain such detail as may be reasonably requested by the City.
16. Project Supervision. Work on a Project shall be under the immediate supervision of Subrecipient's program managers. The City may provide such operation supervision, technical assistance, guidelines and inspection as the City considers necessary to properly complete the 4 5211991.1-L235.0
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Project. Subrecipient expressly warrants that neither Subrecipient nor any of Subrecipient employees shall represent themselves to be employees or agents of the City.
17. S3y35. Subrecipient shall not construct, maintain, place, or allow any signs, exhibits, displays, emblems, or logos on any Project site without the prior approval of the City Manager or designee (Director of Parks and Recreation). Subrecipient shall not use the City's logo in the performance of the Project without the prior approval of the City Manager or designee (Director of Parks and Recreation).
18. Compliance with Laws. Subrecipient shall comply with all applicable local, state, and federal laws, ordinances, rules, and regulations pertaining to the Project, including but not limited to any environmental specifications on the Project Approval Form, and shall obtain such permits, licenses, and certificates required by all federal, state and local government authorities.
19. Insurance. As a condition precedent to the effectiveness of this Agreement, Subrecipient shall procure and maintain at Subrecipient's expense for the duration of this Agreement from an insurance company that is admitted to write insurance in the State of California or that has a rating of or equivalent to an A:VIII by A.M. Best and Company the following insurance:
(a) Commercial general liability insurance naming the City of South Gate, its officials, employees, and agents as additional insureds from and against claims, demands, causes or action, expenses, costs, or liability For injury to or death or persons, or damage to or loss of property arising out of any manner connected to Subrecipient's operations or performance under this Agreement in an amount not less than One Million Dollars ($1,000,000) per occurrence and not less than Two Million Dollars ($2,000,000) general aggregate. Such insurance shall not exclude or limit coverage for broad form contractual liability, cross-liability protection, independent contractors' liability, abuse or molestation liability, or products and completed operations liability. (b) Workers' compensation coverage as required by the California Labor Code and employer's liability insurance in an amount not less than One Million Dollars ($1,000,000) per accident or occupational illness.
(c) Commercial automobile liability insurance equivalent in coverage scope to ISO form CA 00 01 06 92 in an amount not less than Five Hundred Thousand Dollars ($500,000) combined single limit per accident For bodily injury and property damage covering Auto Symbol 1 (All Autos).
(d) Sexual Abuse and Molestation Liability Insurance endorsement to the commercial general liability insurance in amounts of not less than One Million Dollars ($I,000,000) per occurrence.
Subrecipient shall deliver to the City certificates of insurance and original endorsements for approval as to sufficiency and form prior to the start of performance hereunder. The certificates and endorsements for each insurance policy shall contain the original signature of a person authorized by that insurer to bind coverage on its behalf. No "Claims made" policies shall be acceptable. This insurance shall not be deemed to limit Subrecipient's liability relating to performance under this Agreement. The City reserves the right to require complete certified copies of said policies at any time. Any modification or waiver of the insurance requirements herein shall be made only with the prior written approval of the City's Risk Manager. The procuring 5 5211991.1-L235.0
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of insurance shall not be construed as a limitation on liability or as full perTormance of the indemnification provisions of this Agreement.
20. Subrecipient shall, with respect to services performed in connection with this Agreement, indemnify and hold harmless the City, its Boards, Commissions, and their officials, employees and agents (collectively in this Section, "City") from and against any and all liability, claims, demands, damage, loss, causes of action, proceedings, penalties, costs and expenses (including attorney's fees, court costs, and expert and witness fees) (collectively "Claims" or individually "Claim"). Claims include allegations and include by way of example but are not limited to: Claims For property damage, personal injury or death arising in whole or in part from any negligent act or omission of Subrecipient, its officers, employees, agents, or anyone under Subrecipient control (collectively "lndemnitor"); Subrecipient breach of this Agreement; misrepresentation; willful misconduct; and Claims by any employee of Indemnitor relating in any way to workers' compensation. Independent of the duty to indemnify and as a free-standing duty on the part of Subrecipient, Subrecipient shall defend City and shall continue such defense until the Claim is resolved, whether by settlement, judgment or otherwise. No finding or judgment of negligence, fault, breach, or the like on the part of Indemnitor shall be required for the duty to defend to arise. Subrecipient shall notify the City of any claim within ten (10) days. Likewise, the City shall notify Subrecipient of any claim, shall tender the defense of such claim to Subrecipient, and shall assist Subrecipient, as may be reasonably requested, in such defense.
21. Subrecipient's Representations and Warranties. Subrecipient represents and warrants: (a) that Subrecipient is a duly organized and validly existing nonprofit public benefit corporation in good standing under the laws of the State of California; (b) that Subrecipient is a tax-exempt public charity under Section 501 (c)(3) of the u.s. Internal Revenue Code; (c) that the form, terms and provisions of this Agreement have been approved in all respects by Subrecipient's governing board at a meeting duly noticed and held; (d) that Subrecipient's Executive Director has been duly authorized to execute and deliver this Agreement on behalf of Subrecipient; (e) that Subrecipient's execution, delivery and performance of this Agreement are not in contravention of any provision of law, or of any agreement, by which Subrecipient is bound; (f) no action or proceeding is now pending or, to the best of Subrecipient's knowledge, is threatened, against Subrecipient, in equity or otherwise, before any court, board, commission, agency or instrumentality of the Federal Government or any state government or of any municipal government or any agency or subdivision thereof; or before any arbitrator or panel of arbitrators; (g) Subrecipient is not in default in the performance, observance or fulfillment of any of the obligations, covenants or conditions contained in any material contractual obligation of Subrecipient, and no condition exists which with the giving of notice or the lapse of time or both would constitute such a default; (h) all financial statements furnished to City by Subrecipient are true, correct and complete and all other information previously furnished by or on behalf of Subrecipient to City in connection with this Agreement is true, complete and correct in all material respects and does not fail to state any material fact necessary to make the statements made not misleading; and (i) no material adverse change in the operations or financial condition of Subrecipient has occurred since the City received the notice ofintent to award on March 25, 2022.
22. Nondiscrimination. In connection with performance of this Agreement and subject to applicable rules and regulations, Subrecipient shall not discriminate against any employee or applicant for employment because of race, religion, national origin, color, age, sex, sexual orientation, AIDS, HIV status, handicap, or disability. Subrecipient shall ensure that applicants are employed, and that employees are treated during their employment, without regard to these bases. Such actions shall include, but not be limited to, the following: Employment, 6 5211991.1-L235.0
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upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
23. Amendment and Waiver. This Agreement shall not be amended except in writing signed by the parties which expressly refers to this Agreement. The acceptance of work or the payment of any money by the City shall not operate as a waiver of any provision of this Agreement, or of any right to damages or indemnity stated in this Agreement. The waiver of any breach of this Agreement shall not constitute a waiver of any other or subsequent breach of this Agreement.
24. Governinq Law; Venue. Except where federal law preempts, this Agreement shall be governed by and construed pursuant to the laws of the State of California (except those provisions of California law pertaining to conflicts of law). In the event that suit is brought by either party hereunder, the parties agree that trial of such action shall be had in any state or federal court of competent jurisdiction located in Los Angeles County, California.
25. Integration. This Agreement constitutes the entire understanding between the parties and supersedes all other agreements, oral or written, with respect to the subject matter herein.
26. Books and Records.
A. Subrecipient shall maintain ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements for a minimum period of three (3) years, or for any longer period required by law, from the date of any final payment to Subrecipient on a Project.
B. Subrecipient shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or expiration of this Agreement.
C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated representative of any of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Subrecipient' address shown herein. Subrecipient shall reimburse the City for all costs incurred to investigate and audit Subrecipient's performance of its duties under this Agreement if Subrecipient is subsequently found to have violated the terms or this Agreement. Such reimbursement shall include all direct and indirect expenditures incurred by the City to conduct the investigation or audit. The City may deduct all such costs from any amount due Subrecipient under this Agreement.
D. Where the City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Subrecipient, the City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Subrecipient, its representatives, or successors-in-interest.
27. Independent Contractor. In performing services hereunder, Subrecipient is and shall act as an independent contractor and not an employee, representative, or agent oj the City. 7 5211991.1-L235.0
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Subrecipient shall be free to contract for similar services to be performed for others during the term of this Agreement. Subrecipient acknowledges and agrees that (a) the City will not withhold taxes of any kind from Subrecipient' compensation, (b) City will not secure workers' compensation or pay unemployment insurance to, for or on Subrecipient's behalf, and (c) the City will not provide and Subrecipient is not entitled to any of the usual and customary rights, benefits, or privileges of City employees.
28. Severability of Provisions. If any term or condition of this Agreement is found to be invalid, ineffective, void, or unenforceable for any reason whatsoever, all other terms and conditions shall remain in full force and effect.
29. Unforeseen Delays. Neither the City nor Subrecipient shall be deemed in violation of this Agreement if prevented from performing any of the obligations hereunder by reason of strikes, boycotts, labor disputes, embargoes, shortage of material, Act of God, acts of public enemy, acts of superior governmental authority, weather conditions, riots, rebellion, sabotage, or any other circumstance which is not within its control.
30. No Reliqious or Political Activities. Subrecipient agrees that Subrecipient shall not perform or permit any religious proselytizing or political activities in connection with the performance of the Project under this Agreement. No funds reimbursed by the City to Subrecipient under this Agreement shall be used to promote any religious or political activities.
31. Mechanic's Lien. Subrecipient shall keep each Project site free of any mechanic's or materialman's lien. If a mechanic's or materialman's lien is imposed on any Project site, Subrecipient shall: (a) Record a valid release oflien; or (b) Procure and record a lien release bond in accordance with Section 3143 of the California Civil Code issued by a surety authorized to do business in California and providing for payment of any sum recovered by claimant. Any costs in obtaining relief under this Section shall be the sole responsibility of Subrecipient and shall not be reimbursed by the City.
32. . Any notice required hereunder or desired to be given by either party shall be in writing and personally delivered or deposited in the u.s. Postal Service, first class, postage prepaid to the following address or each party:
City: City of South Gate
Attn: Director, Department of Parks and Recreation
8650 California Avenue
South Gate, California 90280
Subrecipient: Conservation Corps of Long Beach
340 Nieto Avenue
Long Beach, California 90814
Attention: Executive Director
Notice of change of address shall be given in the same manner as stated herein for other notices. Notice shall be deemed given on the date received (or the date delivery is refused) by the party to whom delivery is made.
33. The various headings and numbers herein and the sequence of provisions hereof are for convenience only, shall not be considered a part hereof, and shall have no bearing on the construction or interpretation hereof. 8 5211991.1-L235.0
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34. Assignment. Subrecipient shall have no right to assign this Agreement or any interest therein without the express prior written approval of the City. Any purported attempt by Subrecipient to assign any performance of the Project under this Agreement shall be null and void and shall constitute a material breach of this Agreement.
35. Interpretation. If any questions arise as to the proper interpretation of the terms and specifications or any Project undertaken pursuant to this Agreement, the decision of the City Manager or designee (Director of Parks and Recreation) shall be final.
36. Suspension and Termination.
A. The City reserves the right to suspend or terminate this Agreement and payment of costs in whole or in part for cause. "Cause" shall include but not be limited to: (1) Ineffective or improper use of funds; or (2) Failure to comply with any material provision of this Agreement, including exhibits. If the City elects to exercise its right under this Subsection (A), the City shall notify Subrecipient of the City's intent to suspend or terminate the Agreement, specify the reason(s), and furnish a description of corrective action to be taken by Subrecipient if relying on Subsection (A)(2). Subrecipient shall have ten (10) calendar days in which to respond. If Subrecipient does not respond to the satisfaction of the City, the City may, in its sole discretion, continue, suspend, or terminate the Agreement. Notwithstanding the foregoing, any suspension or termination of this Agreement shall not relieve the City of its obligation to defray appropriate costs incurred by Subrecipient prior to said suspension or termination.
B. In addition to the termination remedies described above, either party may terminate the Agreement by giving thirty (30) days prior notice to the other party, specifying the date on which termination shall take effect.
37. No Third Party Beneficiary. This Agreement is not intended or designed to or entered for the purpose of creating any benefit or right for any person or entity of any kind that is not a party to this Agreement.
38. Conflicts of Interest. Subrecipient shall furnish to the City, prior to the City's execution of this Agreement, a written list of all current or proposed subgrantees/subcontractors, vendors, or personal service providers, including subsidiaries and affiliates of Subrecipient. This list should be limited to those subgrantees/subcontractors, vendors, or personal service providers, including subsidiaries and affiliates of Subrecipient, which will receive $10,000 or more during the term of this Agreement. Such a list shall include the names, addresses, telephone numbers, and identification of principal party (ies), and a description of services to be provided. During the term of this Agreement, Subrecipient shall notify the City in writing of any change in the list of subgrantees/subcontractors, vendors, personal service providers, subsidiaries, or affiliates of Subrecipient within fifteen (15) days of change.
9 5211991.1-L235.0
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IN WITNESS WHEREOF, the parties have caused this document to be duly executed with all of the formalities required by law as of the date first stated herein.
Date: 2024 CONSERVATION CORPS OF LONG BEACH, a
California nonprofit public benefit corporation
By:
Title:
Date: , 2024 By:
Title:
Date: , 2024 CITY OF SOUTH GATE, a municipal corporation BY:
Gil Hurtado, Mayor
ATTEST:
BY:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
BY:
R I F. Salinas, City Attorney
5211991.1-L235.0
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EXHIBIT A
Project Approval Form
The terms, conditions, and covenants of the Agreement by and between the City of South Gate and the Conservation Corps of Long Beach to carry out the 2021 CaliforniansForAll Youth Job Corps RFA are incorporated by reference into this Project Proposal Form. The Conservation Corps or Long Beach agrees to and shall fully comply with said terms, conditions, and covenants at all times for the subject herein.
Date:
Project:
Description:
Supervisor(s) Phone:
Fax:
Start Date: Completion Date:
Number of Corps Members Required:
Equipment/Materials Required
TOT AL:
52]1991.1-L235.0
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Comments:
Approval:
Conservation Corps of Long Beach
Approval:
City of South Gate
5211991.1-L235.0
Date:
Date:
264
EXHIBIT B
Project Proposal
Sponsoring Agency:
Address Phone:
Fax:
Sponsor Representative:
Project Title:
I. Steps to Initiate CCLB Project Proposal:
1. Complete Project Proposal.
2. Mail or deliver to L)irector.
3. Proposal is received by L)irector, and arrangement'> are made to inspect project site.
4. Sponsor and r)irector organize logistics and details of project.
5. Project starting date is scheduled according to needs of Sponsor and availability of CCLB crews.
11. Project Details and Description of Scope and Purpose:
Ill. What is the Public Benefit of the Project?
IV. What Skills or Training Will Corps Members Receive? 5211991.1-L235.0
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265
Conservation Corps of Long Beach
Project Supervisor: rene 9DFe7- 11rO, i0nFierVa.lQ E!d [62-597-JO"7j 7 Project Duration
Project Location:
Equipment/ Materials
Required:
Additional Comments:
CCLB Authorization:
5211991.1-L235.0
Date:
I(b
266
Sponsor Authorization: Date:
Sponsor Title:
Conservation Corps of Long Beach
Wouna neonm in realizina their nntentihl thrriiinh work, service:goon, and 1'}
5211991.1-L235.0
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DocuSign Envelope 10: 389D50E6-499A-46CD-B30F-03331008D86D D: 0650-JP2003-GF1 Attachment B
ST ATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES
ST ANDARD AGREEMENT
STD 213 (Rev. 04/2020)
1. This Agreement is entered into between the Contracting Agtincy and the Contractor named below:
AGREEMENT NUMBER
JP2003-GF1
PURCHASING AUTHORITY NUMBER (If Applicable)
OPR-0650
CONTRACTING AGENCY NAME
OPR/CaliforniaVolunteers
CONTRACTOR NAME
City of South Gate
2. The term of this Agreement is:
START DATE
April 19, 2024
nlROUGH END DATE
December 31, 2025
3. The maximum amount of this Agreement is:
!>574,497.00 or Five Hundred Seventy-Four Thousand, Four Hundred Ninety-Seven Dollars and 00/1 00
4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.
Exhibits Title Pages
Exhibit A Scope of Work 7
Exhibit B Budget Detail and Payment Provisions 1
Exhibit C ' General Terms and Conditions' Online
+
Exhibit D
California Volunteers' Reporting,lnvoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention
4 Item:' SrlOWn Wltn an ISterlSK l"), are rlere)71nCOrpOratea 03/ rererenCe ana maCle part Or t/?/S agreementaS ItattaCneCl neretO.
These documents can be viewedath@s://www.dqs.ca.qov/OLS/Resources IN WITNESS WHEREOF, THIS AGREEMENTHAS BEENEXECUTEDBYTHEPARTIESHERETO.
CONTRACTOR
CONTRACTOR NAME (if otherthan an individual, state whether a corporation, partnership, etc.) City of South Gate
CONTRACTOR BUSINESS ADDRESS
8650 California Avenue
CITY
South Gate
STATE
CA
ZIP
90280
PRINTED NAME OF PERSON SIGNING
Steve Costley
TITLE
Director
CONTRACTORAUTHORIZEDSIGNATURE ( uocu"i"ii"u'
I 91M-L (ATLLU
LA6F720DEOEAg"40B.
DATE SIGNED
5/6/2024
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
OPR/CaliforniaVolunteers
CONTRACTING AGENCY ADDRESS
140010th Street
CITY
Sacramento
STATE
CA
ZIP
95814
PRINTED NAME OF PERSON SIGNING
Anthony Chavez
TITLE
Director of Operations
CONTRACTING AGENCY AUTHORIZED SIGNATURE (,I,BEo2D9A,FcFE8,4C2""""""'iii
DATE SIGNED
5/6/2024
CALIFORNIA DEPARTMENTOFGENERALSERVICES APPROVAL EXEMPTION (If Applicable) Page1 ofl
268
DocuSign Envelope 10: 1 008D86D
Exh b t A Scope of Work
(ENTIHNIAI
Located in tlie lieart ofthe Los Angeles Mbliapalftrm t4vran, tfie Ciffl of Soutli Gate is a busy, urban community consisting of residential, commercial, and industrial development spread over 7.4square miles. It currently rgnAs as tlie 73rdlargest CNy in California and 17tli largest in Los Angeles County witli a population of 98,633. Souths Gate is known /or it< nut<tnnding Ciffl services, remarkable parks and recreatioii facilities, uiidfuinil) friendl3i pnvirnnmpnt Applicant Information
Municipality: City of South Gate
Name: Steve Costley, Director of Parks and Recreation Email: [email protected]
Phone: (323) 563-5494
8@@Oi@n 1: Program Goal
What does your City hope to gain from this program/are there strategic goals this program can help your City meet? Through this proposed workforce development program, the City of South Gate (City) will continue its successful partnership with the Conservation Corps of Long Beach (CCLB). Currently, the City and CCLB offer youth crew-based and internship opportunities with the City's Parks and Recreation Department, as well as with Public Works.
With additional funding through California Volunteers, the City and CCLB will be able to continue implementing a successful employment program for young adults that focuses on projects that address climate change and resiliency, food insecurity, education, and service to the community, The employment program offers employment opportunities to young adults through CCLB, that also incorporates hands-on training in park operations and maintenance, urban forestry, orchard horticulture, and water conservation projects.
The overarching goal of our pmgram is to provide career training through youth employment and the development oflong-term career opportunities. All ofthis is done to help South Gate's residents address issues relating to climate change, food insecurity, education, arid public service.
The City of South Gate is not among the 13 largest cities by population, making the need for the proposed services that much more important. According to CalEnviroScreen 4.0, South Gate is in the 81st percentile for its average pollution burden.
I
269
DocuSign Envelope ID: i008D86D
Section 2: Program Design
Which focus areas will youth be working on? Participating young adults will focus on climate change and resiliency, food insecurity, education, and service to the community, Climate Change and Resiliency: The City is in the process of green space expansion through the improvement of existing parks and the development of new ones. Because of this, the City requires a larger workforce to help operate and maintain the added park acreage. Employed youth will participate in litter abatement and recycling, trail maintenance, urban forestry such as planting trees, installing drought-tolerant landscaping, installing drip irrigation, and conducting general park maintenance
Food Insecurity: South Gate partners with the Trust for Public Land and CCLB to further develop its urban orchard that promotes urban agriculture practices, food waste reduction, and healthy eating. Participants will learn horticulture best management practices to operate and maintain an urban food hub, helping to address the region's food insecurity issues.
In terms of education and service to the community, young adults or as more commonly referred to as Corpsmembers, engage in ongoing education through career pathway skill development and skill certification. For example, this excerpt from the Conservation Corps of Long Beach's career pathway policy provides details on career education that takes place for eveiy Corpsmember around urban forestry:
Career Training Module: Urban Forestry
Objective: Corpsmembers will understand the principles of urban greening and community stewardship.
7 Weeks ofTraining + Work Projects
I_earningThemes ___
Introduction to Wildland Fire Chainsaws (S-212) and Power Tools (industry-recognized certification)
Native Tree Identification and Greenhouse Gases
Field Experience: Arboriculture Education
Tree Care and Tree Planting
Urban Lumber Cultivation and Reuse
Field Experience: Urban Forestry Lumber Operations Inventory and Sorting at the Urban Lumber Yard and Mill Career Exploration and Labor Market Analysis
In collaboration with The Education Corps, CCLB Corpsmembers who need to earn their high school diploma and complete CCLB's various work experience and training programs attend school part-time utilizing space at a South Gate facility. In the past, Corpsmembers were 2 ,QO
270
DocuSign Envelope ID: i008D86D
transported to The Education Corps co-located classrooms with CCLB in Long Beach. Because of the success of this program and the interest shown by South Gate young adults to participate, The Education Corps allocated staff to provide educational services IN South Gate, thus allowing for a more seamless delivery of the program model. The City of South Gate will continue to welcome The Education Corps onsite at the facility we've provided.
In addition to traditional educational support, participants are also offered assistance through CCLB's support staff who attend to the social-emotional issues these young adults have and provide the individual mentoring, case management and referrals to community resources in South Gate they need to thrive. These resources help Corpsmembers address and overcome the various issues that caused them to drop out of high school, not enter or remain in the workforce and be unable to further their educational and career goals. Once settled and established in the program, support staff then work with Corpsmembers on their supportive service needs and long-term career aspirations and help remove the long-term barriers that may get in the way.
Career development assistance and training offers Corpsmembers guidance on how to effectively develop resumes, conduct job and college searches, embrace and refine interview techniques and even hold mock interviews. CCLB staff provides training for personal and career development such as life skills (interpersonal skills, problem solving), personal development (anger management, conflict resolution), health and wellness (fitness, nutrition), financial literacy (budgeting, credit, bank accounts) and career information and exploration.
Do you plan on sub-granting with CBOs? If so, please name each organization and any prior experience they have running similar programs or the process by which you will select CBO partners. Yes, the initial program included a subcontract to CCLB and the program has been a success. All metrics and goals were met and therefore, the City of South Gate will continue to provide a sub-grant award to the Conservation Corps of Long Beach. As part of the success of the program, South Gate was able to hire three Corpsmembers as regular Parks Department employees. Additionally, the City and CCLB currently have an internship program in place, as well as partner on clean-up efforts, special event recycling, and more. This continued funding opportunity will allow South Gate and CCLB to grow its partnership through a larger, more focused workforce development program that emphasizes environmental stewardship.
Conservation Corps of Long Beach is a nonprofit organization founded in 1987 to support young adults ages 18-26 as they realize their potential through work, service, conservation, and education. Corpsmembers are from traditionally underserved communities of color and face tremendous challenges including access to educational resources, workforce development services and supportive engagement through individualized case management and referrals to community partners. CCLB currently manages a $12 million budget, 63 full-time staff and 130 Corpsmembers.
3 21
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DocuSlgn Envelope ID: 389D50E6-499A-46CD-B30F-033:31008D86D What activities will youth be working on? Please offer a brief, several sentence description of each job activity youth will be undertaking and any partners that will be involved in running that opportunity. Young people will work on various projects that focus on park operations and maintenance, urban forestry, watershed management, and beautification. * Park Operations and Maintenance: Corpsmembers will learn skills associated with operations and maintenance projects and specialized orchard operations and maintenance; install and repair irrigation, care for and plant drought- tolerant vegetation, plant and prune trees, repair fencing and infrastructure, provide specialized care for fruit trees, collect produce for the public, and lead educational orchard tours (Hollydale Regional Park, Circle Park, Parque Dos Rios).
o Career Pathways: Irrigation Specialist, Landscape Technician * Urban Forestry: Planting, pruning, and general tree care in parks, along streets, medians, and in neighborhoods.
o Career Pathways: Municipal Urban Forester, Arborist, Certified Tree Worker * Watershed Management: Corpsmembers will develop skills that will focus on environmental stewardship along the lower portion of the Los Angeles River, providing education, interpretation, and restoration opportunities for youth to get involved. o Career Pathways: Native Landscape Maintenance, Natural Lands Interpreter, Stormwater Technician
* Water Conservation and City Beautification: Participate in cleaning up illegal dumpsites, hauling away and properly disposing of large items such as mattresses, furniture, tires, and used oil; plant drought tolerant and native vegetation in City parks and greenspaces.
ci Career Pathways: Environmental Services Technician, Drought-Tolerant Landscaping Retrofit Technician
What js the proposed start date for programming from this funding? The proposed start date for programming from this funding is July 1, 2024.
Are you planning on using this funding for a summer employment program? No, funding will be used for year-round programming.
S@ction 3: Youth Recruitment/Development
How will the City recruit youth? The City works with and supports CCLB's recruitment efforts. Recruitment will be specific to South Gate to direct the benefits of California Volunteers towards young people striving to excel in the City. Interested youth can visit CCLB's website to gain more information and submit an online application. Applications are accepted on a rolling basis with interviews and orientations regularly scheduled. Recruitment is done in the following manners:
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DocuSign Envelope ID: 389D50E6-499A-46CD-B30F-03331008D86D * Form and maintain relationships with organizations that serve this population. Such organizations include the justice system including probation and the courts, the Department of Public Social Services, the Department of Child and Family Services and other agencies serving the same target population either directly or via a familial structure. * Attend community events/festivals/fairs targeted at the same population. Staff booths to distribute information, engage with attendees and provide information on how to become a part of the organization.
* Create and share social media that reflects the target population and speaks to "Gen Z".
Additionally, social media channels used by the target population are used more frequently than others (e.g. TikTok vs. Facebook). Share when algorithms show the highest engagement by age group (e.g. posting at approximately 10 a.m. for maximum engagement). * Provide information to adults who care for or parent the target population with the intent that the information will be shared with a young person. * Create and distribute culturally and Iinguistically relevant outreach materials. * Conduct orientation both virtually AND in-person to address potential issues related to transportation, connectivity, childcare and more.
* Ensure that Corpsmembers are wearing the proper unifoims that are branded so when individuals see them in their neighborhoods and communities, they can better understand who the organization is, what it does and see young adults that resemble themselves thus creating more trust, safety, and interest.
If you wouid like to propose your own priority criteria for participants in this program for Calffornia Volunteers approval, please do so in this section. South Gate and CCLB will recruit and employ participants as described in the solicitation.
What wrap-around services, if any, is the City or subgrantee planning on offering to youth? CCLB offers a variety of wraparound services to its participants because it recognizes that no two participants experience the same challenges. Supportive services are individually-based and designed to be customized in order to address barriers to long-term success. Case management staff work with each Corpsmember to make sure they understand available resources including, but not limited to, referrals to community services such as healthcare and childcare for parenting participants, transportation support, housing resources, accommodations for youth with disabilities, and more. Once a participant finishes the program, they will continue to have access to leadership development and supportive service activities, support directly with their employer. and additional employment support for different jobs.
A signature feature of CCLB is that through intentional fundraising, the agency provides anywhere from $25,000-$40,000 in scholarships annually to meet the needs of post-secondary education or work-related expenses. The application process opens annually in March and funds 5 C23
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DocuSign Envelope ID: 008D86D
are awarded in April. Several Board members and staff comprise a Scholarship Committee where applications are reviewed, and decisions are made based on the amount of funding available. In all instances, the Committee attempts to provide some level of support to each eligible applicant to create inclusivity and equity. Availability of scholarships is made known through intenial emails, posts in "Band", an app CCLB uses to communicate with Corpsmembers, flyers posted at each facility, word of mouth by supervisors and through social media. Alumni are alerted through letters mailed, through employer partners, during post-program meetings, and especially through social media.
What wage will youth be paid? What length of time do you anticipate the youth serving? Program participants with little to no experience will be paid an average wage of $17.75 per hour including opportunities for advancement and raises. CCLB will increase wages as required by State law. Participants will be provided with 450 hours of training with the opportunity to promote and serve in leadership capacities.
Section 4: Metrics/Outcomes
Can the City provide the required metrics listed above to California Volunteers? When reporting on a quarterly and annual basis, South Gate will provide the required metrics as listed in the grant guidelines.It's important to know that during the initial funding program year, South Gate met all required metrics and exceeded several while implementing the program.
Are there other metrics you will be collecting to determine success of the program? If so, please indicate which metrics. Yes. South Gate will collect project specific metrics such as the quantity of trees planted, square footage landscaped, and much more. 8ection 'fia Rnrlgpt, Stqfflng, nnrl Couuihuii;iaiiuu.b What is your proposed staffing plan for the program for the City and/or any subgrantees? As South Gate's subgrantee, CCLB's various department staff will work together to recruit, train, and provide employment-related services to program participants. CCLB will provide through matched funding, a Director of Conservation Projects to lead the program team consisting of a dedicated supervisor who will utilize a crew-size vehicle to transport youth to work project sites in South Gate. The City of South Gate, Director of Parks and Recreation, will provide overall program management and ensure compliance with grant requirements and reporting.
Additionally, CCLB will provide social services through case management and counseling staff.
All staffing positions will be at.5 FTE or higher.
Does your City commit to using California Volunteers developed branding for this program and participating in California Volunteers-organized training/curriculum, if asked? Yes 6 274
DocuSign Envelope 10: 008D86D
What amount of funding is your City requesting? The City of South Gate is requesting $574,497 to continue the implementation of this program.
How many youth will be served with this funding? With this requested allocation, 36 youth will be served.
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DocuSign Envelope ID: 389D50E6-499A-46CD-B30F-03331008D86D Exhibit B Budget Detail
II. Youth Sendce Corps Fellow Wages Imust be at teast 50% of nt amount} # Requested = 36 Hourly Salgy # of Hotns Total Budget % AllocaHon Cross Check Career Path 1: RecycUng & Sustainability $ 17.75 450 $ 95-:850.00 Career Path 2: 11rban Forestry - $ 17.75 450 $ 95.850.00 Career Path 3: Wotenhed Management
and Outreach $ 17.75 450 $ 95.850.00
Toml 1 287.550.00 6a!%
Partner
otal
Conservation of Beach
lbt of Partners
Sfafus or Confrachial Amoum
568.497.00
saa.m.oo
276
DocuSign Envelope ID: 389D50E6-499A-46CD-B30F-033310080860 City of South Gate
JP2003-GF1
EXHIBIT C
Budget Payment Provisions
California Volunteers,
Youth Service Corps
City of South Gate
BUDGET PAYMENT PROVISIONS
1. Invoicing and Payment
a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Corrfractor for actuaJ expenditures incurred in accordance with the rotes specified herein, which is attached here+o and made Cl part of this Agreement. b) Invoices shall include the Agreement Number and shall be submitted via PDF to Robert.Nesman@californiavolun+eers.ca.qov.
2. Budget Contingency Clause
a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement.
b) If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.
3. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
Page I of I
277
DocuSign Envelope ID: 389D50E6-499A-46CD-B30F-033:31008D86D Exhibit D
City of South Gate
JP2003-GFI
California Volunteers Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention
Youth Service Corps Program
All Youth Service Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program.
Reporting Metrics
Grantees will be required to report the following metrics on a quarterly and annual basis to California Volunteers in a format and method to be specified by California Volunteers. These metrics are subject to change, depending on the California Department of Finance's review and approval:
Additionally, Colifornia Volunteers requires cities to report the following data, where feasible, on a quarterly and annual bosis to California Volunteers in o forma+ and method to be specified by California Volunteers. * Number of youth participating in Youth Service Corps * Number of Youth completing Youth Service Corps
* Number of youth employed in each focus area
* Number of youth par+icipating in summer employment program (if applicable)
* Average wage and hours worked of participants across program * Information/data/member stories CIS requested for annual report * Participant information, including Personally Identifiable Information, as requested by California Volunteers, including, but not limited to: Name, Address, Phone Number, Email Address, Program Completion Status.
Gron+ees agree to make member contact information available to California Volunteers to use in program communications on Cl schedule to be provided by California Volunteers
* Number of youth employed in program who were previously unemployed @ Number of participants who enroll in higher education or gain employment following program end
* Number of youth employed in program who remain in college or stable employment
* Number of youth employed after completion of program * Number of youth who report job satisfaction after completion or program * Number of youth who report an interest in a career in public service after one year of employment
2'8
278
DocuSign Envelope ID: 389D50E6-499A-46CD-B30F-03331008D86D City of South Gate
JP2003-GF1
Exhibit D
California Volunteers Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention
* Number of youth employed in public service after completion of program @ Job training evaluations
Reporting Deadlines:
1 (if applicable) Award Date - June 30, 2024, 2024 July 15, 2024 2 (if applicable) July1-September 30, 2024 October15, 2024 3 October1- December 31, 2024 January15, 2025
4 January1- March 31, 2025 April 15, 2025
5 April 1- June 30, 2025 JUIY 15, 2025
6 July1- September 30, 2025 October15, 2025
7 October1 - December 31, 2025 January15, 2026
California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance.
Reporting Process:
California Volunteers will be providing a comprehensive reporting template for grantees upon execution of a contract. Additionally, this reporting +emplote and process may be updated during the period of the contract. At the time when the reporting process is updated, California Volunteers will roll out communication regarding this process and provide updates to grantees.
Invoicing:
This grant is a cost-reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly.
Invoicing Deadlines:
279
DocuSign Envelope 10: 1008D86D
City of South Gate
JP2003-GF1
Exhibit D
California Volunteers Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention
Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15th of the following month. If quarterly, invoices should be submitted no later than the due dote identified in the reporting deadlines above.
Service Events and/or Member Convenings:
Grantee agrees to host at least two service events and/or member convenings per calendar year at the direction of California Volunteers.
Programmatic and Fiscal Document Retention
In line with State requirements regarding record retention, grantees are required to rnointain C)11 documentation, progromma+ic and fiscal, pertaining to this contract for 0 period of five years after the close out the contract and the payment of the final invoice. The gran+ee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold them available for audit and inspection by the State for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to Clll contracts associated with this program, regardless of funding source.
30 280
Item No. 12
Office of the
South Gate City Clerk
MAY 2 0 202'l
FILED5,, City of South GateCITY COUNCIL
AGENDA BI[LL
Departmetxt Director:
For the Regular Meeting of May 28, 2024
Originating Department: Administrative Servi
W O 'Kelly
City Manager:
Rob Houston
SUBJECT: APPROVE THE PURCHASE OF EDGE NETWORK SWITCHES PURPOSE: To approve the purchase of edge networking switches, installation services, and maintenance with VectorUSA. Edge switching provides connectivity for remote-site end-users to the core network, city on-premises applications, and connectivity to the Internet.
RECOMMENDED ACTION: The City Council will consider:
a. Authorizing the issuance of a Purchase Order to VectorUSA for edge data network switches for remote-sites, licensing, three years of maintenance and the necessary network design, implementation, and training services in the amount of $1 76,262; b. AuthorizingtheCityManagerorhisdesignee,toexecutethePurchaseOrderandallrelated contractual documents, in a fornn approved by the City Attorney.
FISCAL IMPACT: There is no fiscal impact on the General Fund as this item was included in the Fiscal Year 2023/24 Adopted Budget.
ALIGNMENT WITH COUNCIL GOALS: On January 28, 2020, Council accepted the City's Technology Master Plan (TMP) prepared by ClientFirst Technology Consulting (ClientFirst). One of the key initiatives of the TMP was an upgrade of the City's and Police Department edge network.
ANALYSIS: The City's existing edge data network equipment was manufactured by Cisco and installed in 2006. The edge data network has reached the end of its useful life and is no longer supported by the manufacturer. In addition, security patches and updates are no longer available for the existing equipment. Since this time data network switching equipment and design has changed dramatically. For example, data network switching speeds have increased by a multiplier of one hundred and its design has evolved to incorporate additional cybersecurity components, including network segmentation, port level security, network analytics and more.
In 2023, the City Council approved a core switch data network replacement project to replace all local area network (LAN) switches at City Hall and the Police Department. At that time, 1 281
VectorUSA was selected as the installation vendor through a competitive bid process and governrnent contracting to develop a network edge desigi'i tliat will replace the existing network switching equipment, which will increase the capabilities of the remote-site data network switcl'ffng equipment resulting in increased network speeds and security.
The procurement method recornrnended by staff for network edge switcl'ffng, licensing, support, and professional services employs an existing California Multiple Award Schedules (CMAS Contract # 3-15-70-0876AM & 3-20-00-0267G) with VectorUSA and contains a piggy-back clause that provides government agencies with the advantages of the CMAS purchasing power.
BACKGROUND: The edge switch replacement project is the second and final phase of the Technology Master Plan. By replacing the obsolete data network edge equipment, the replacements include additional capabilities that will improve tl'ie overall network performance and improve security.
In addition to increased cybersecurity and management capabilities, the proposed network switching equipment will increase overall network speeds by a factor of ten, with the capability to increase network speeds by a factor of one hundred when necessary.
Expected benefits of the new data network edge switching equipment and management solution include:
* Best practices network design that will increase flexibility and remote site connectivity. * Improved network speeds and decreased response time o Improvement of traffic flow back to core network and server resources * Additional flexibility in routing remote-site data internally and to the internet * Improved network management capabilities
o Ability to view and manage individual data ports and data traffic o Increased ability to provide alerts/alarms for potential failures * Improved security capabilities
o Ability to segment the network to potentially reduce the impact of viruses or ransomware
o Additional capabilities to secure data network ports o Improved security for network equipment LAN access and communication * Ability to regularly update or patch the network equipment to reduce security vulnerabilities.
* Vendor support 24 hours a day / 7 seven days a week / 365 days a year ATTACHMENT: Vector USA Proposal
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NCTOR
00 ffi" CONNECTINB
[U PEOPIETO
dfl INFORMAnON
fflu(ITHEDRIO
VRN 120919-002
5/9/2024
Prepared For: City of South Gate
James Leabres
8650 California Ave
South Gate, CA 90280
Project Description: Edge Network Refresh
Ver. 001
CMAS Contract # 3-15-70-0876AM & 3-20-00-0267G
Prepared By: Rick Saunders
Account Executive
(310) 436-1060
rsaunders(a)VectorUSA.com
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Table of Contents
Company Overview
Executive Summary
Solution Summary
Phase 1 : Project Kickoff Meeting
Phase 2: Technology Design, Implementation Planning, Documentation & Review Phase 3: Procurement and Burn-in Services
Phase 4: Network Configuration and Installation
Phase 5: System Testing & Commissioning.
Phase 6: Network Acceptance, Project Closeout, and Documentation Handoff.
Assumptions
Exclusions
Project Parameters / Caveats
Price Guarantee
Lead Time Disclaimer
Project Pricing
Additional Seniices and Resource Rates
Warranty
Maintenance and Managed Seniices
Terms & Conditions
Signature & Acceptance
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Company Overview
VectorUSA's corporate vision is to become the unsurpassed standard in "connecting people to information and the world." We build our business one customer at a time through our family of dedicated employees providing reliable, high-quality communications designs and solutions that exceed our customers' expectations.
Headquartered in Torrance, CA, with offices in San Diego, CA, Rancho Cucamonga, CA, Scottsdale, AZ and Charlotte, NC, VectorUSA maintains an industry-wide reputation for delivering the highest quality products and services while executing projects on time and on budget in all types of production environments.
VectorUSA employs more than 350 people trained and certified to support the products and services we offer. Through continuous training and education, we maintain numerous certifications in the areas of Data Center Design and implementation, Collaboration / Video Conferencing, Unified Communications / VolP, Cloud, Network Infrastructure, Wireless Networking, Cyber Security, Physical Layer - Fiber and Copper Infrastructure, Surveillance & Analytics, Access Control as well as Commercial and Professional Audio-Visual Systems.
Customer service and support is paramount; to provide the best service possible, VectorUSA has two network operation centers one in California and another in North Carolina. This allows us to provide 24/7/365 coverage to our dients.
VectorUSA has established partnerships with the industry's leading manufacturers included in our products and service portfolio. Our partnerships include Cisco Gold, Cisco Data Center Architecture, Cisco Collaboration Architecture, HP Enterprise / Aruba Platinum, Microsoft, VMWare, Veeam, Fortinet, Qognify, Milestone Gold, Avigilon, Axis, Hanwa Gold, Siemon Company, CommScope, Corning, Sumitomo, Hitachi, Crestron, Extron as well as other industry leading manufacturers. 20917 Higgins Court / Torrance, CA 90501 Confidential
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Executive Summary
The City of South Gate is currently grappling with challenges posed by its outdated networkinfrastructure, which has led to significant operational inefficiencies and vulnerabilities in network security, reliability, and scalability. To overcome these issues, VectorUSA proposes a comprehensive network upgrade tailored specifically for the City of South Gate, featuring advanced HPE Aruba technology. VectorUSA is providing the hardware, support, licensing and labor under CMAS Contract # 3-IS-70-0876AM & 3-20-00- 0267G.
This strategic upgrade includes the deployment of eleven HPE Aruba 6200 series switches and two 6100 series switches, designed to replace the city's legacy edge switching systems. Additionally, the upgrade encompasses the establishment of a robust Point-to-Point (PTP) link using two Aruba AP-677s, enhancing wireless connectivity across critical city locations.
Key Components
1. Network Switches: Installation of eleven (11) HPE Aruba 6200 series and two (2) 6100 series switches, equipped with the necessary transceivers for enhanced upstream connectivity.
2. Wireless Connectivity: Replacement of existing Wireless Access Points (WAPs) with a robust PTP link utilizing Aruba AP-677s, optimizing the connection between the Senior Center and the Sports Park.
3. Centralized Management: Implementation of Aruba Central to provide a unified, cloud-based platform for managing the new edge switches and the PTP link, alongside the integration of approximately 11 existing Aruba switches from the Core Project.
Features & Benefits
* Enhanced Network Performance: The latest Aruba switches ensure higher throughput and reliability, significantly improving network performance and user experience.
Seamless Integration: VectorUSA's professional services ensure a smooth transition from the old systems to the new setup with minimal disruption.
* Scalability: The solution is designed to accommodate future network expansion, allowing additional sites to be integrated smoothly via change requests.
Centralized Management: Aruba Central offers a single pane of glass for network oversight, simplifying operations and enhancing security through centralized control and visibility. * Cost-Efficiency: By reutilizing existing mounting infrastructures and locations, the upgrade costs are minimized while still enhancing network capabilities. * After-Hours Installation: To minimize operational disruptions, all major cutover services are scheduled outside of regular business hours, ensuring continuity and reducing downtime.
VectorUSA's network upgrade proposal for the City of South Gate marks a crucial advancement in modernizing the city's technological infrastructure. This upgrade transcends a mere IT enhancement; it represents a strategic investment in the city's operational robustness, service delivery effectiveness, and sustainable technological growth. By implementing this solution, the City of South Gate sets itself as a 20917 Higgins Court / Torrance, CA 90501 Confidential
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leaderin digital innovation, fully equipped to address the immediate needs of its citizens while paving the way for future developments.
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Solution Summary
VectorUSA has proposed the procurement and configuration of eleven (11) HPE Aruba Network (Aruba) 6200 series switches, two (2) 6100 series switches and a PTP link utilizing two Aruba AP-677s. These will be replacing the legacy edge switching and PTP wireless currently in place as shown in the diagram below.
This proposal is inclusive of the procurement and professional services to install and integrate these devices and services. Physical installation, patching, and decommissioning will be performed by VectorUSA, however additional professional services to do so at any additional sites can be scheduled and processed as a change request. The edge switching overview is further detailed in the project summary below:
Edge Switch and PTP Migration
* VectorUSA will configure eleven (11) new Aruba 6200 Series and two (02) 6100 Series switches which include the necessary transceivers for upstream connectivity as approved by the Client during the design and architecture meetings.
* VectorUSA will replace the existing Wireless Access Points (WAPs) connecting the Senior Center with the Sports Park via a single PTP link. This will be a rip and replacement of the WAP only, reutilizing the same mounting infrastructure, cable and mounting location currently available. * Lastly, VectorUSA will stand up an Aruba Central instance to provide centralized, cloud-based management of the new edge switches and PTP link, as well as migrating the approximately Il existing Aruba switches refreshed during the Core project. o Cutover services are expected to have an outage window provided by a client and performed after hours.
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Phase 1: Project Kickoff Meeting
The project will commence with a kickoff meeting, marking the official start of the HPE Aruba 6200 and 6100 series switches deployment for the City of South Gate. This meeting will include stakeholders from the City of South Gate, VectorUSA, and any other relevant parties involved in the project, bringing together essential personnel such as the project manager, network engineers, and security specialists.
The primary objectives of this initial gathering are as follows:
Introduction and Team Alignment: Formal introductions will be made among all project participants to establish a cooperative working environment. It's crucial to ensure that every team member, from technical staff to project oversight, is acquainted with each other and understands the roles and contributions each will make towards the project's success.
Definition of Success Criteria: Collaboratively defining what project success looks like, focusing on both technical and operational perspectives. Discussions will center on the deployment of the Aruba 6200 and 6100 series switches, including configurations specific to the City of South Gate's needs, aligned with the city's broader operational goals. * Requirements Gathering: Conducting a detailed analysis of the City of South Gate's specific requirements for the new network infrastructure. This will encompass aspects such as network architecture, security demands, redundancy mechanisms, and any unique operational considerations crucial for a successful switch deployment.
Planning for Detailed Technical Workshops: Preparing for subsequent phases that will focus on technical planning and detailed design. These sessions are essential to ensure that the deployment is thoroughly planned, covering both overarching architectural designs and detailed technical configurations.
Addressing Queries and Concerns: Providing an opportunity for the City of South Gate to pose questions or express concerns regarding the deployment process, the capabilities of the Aruba switches, or the project timeline. This dialogue is key to maintaining transparency, managing expectations, and establishing a trustful relationship between all involved parties.
Phase 2: Technology Design, Implementation Planning, Documentation & Review Upon the project award, VectorUSA will collaborate with the City of South Gate IT staff to review the network design. This includes site inspections at the City of South Gate Main Distribution Frame (MDF) and eight additional Intermediate Distribution Frames (IDFs), encompassing nine sites in total. These inspections are aimed at developing an upgrade plan to transition from legacy switches to a new solution managed via Aruba Central and establishing a new Point-to-Point (PTP) link between the Senior Center and Sports Park.
VectorUSA will schedule a stakeholder meeting to finalize the cutover plan and establish a test plan based on previously agreed validation criteria for post-implementation testing and network handoff. VectorUSA will conduct virtual lab testing to verify the configuration of all network switches and Wireless Access Points (WAPs). This testing ensures configurations mimic the existing network's SSIDs, IP addresses, and Layer 2 VLANs accurately, confirming readiness for deployment. This phase is structured to ensure all network components are prepared and tested for successful integration and functionality in the subsequent deployment phases.
[d.k,4+-%,.AJl.-41,m________ij...d._.Vll-l-q______-")P,h'-'hs-e:,1@r,I,a., !s""'ca?e_rue .77z.Wi_ ,_li Deliverable 2-1 Vector will document review notes of current Client provided requirements, project documents and other pertinent information on the environment's present state. 20917 Higgins Court / Torrance, CA 90501 Confidential
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Phase 3: Procurement and Burn-in Services
Once the network design and implementation process is approved, VectorUSA will work with the Client IT to coordinate procurement and receiving the provided networking hardware for burn-in services at our Torrance location. Burn-in services include:
* Checking and documenting hardware condition upon arrival * Green light testing (power on/off)
* Updating to the latest stable drivers and firmware * lnventoryandlabeling/assettagging
* Boxing and packaging equipment for delivery to the site If the client requires the hardware to be burned-in at the installation location, those services can be accommodated, processed as a change request.
Additionally, the setup of the Aruba Central instance will occur in this phase. This platform will manage the entire network, enhancing control and oversight. GUI Templates for the edge switches and the previously replaced core switches will also be tested and validated in a virtual lab environment, according to the functional and technical specifications defined in earlier stakeholder meetings. This ensures they meet operational requirements and adhere to network best practices.
L .s......h....'..,m.,-,..,.ii--l--m..,-.-:-=..r'J"J.lhL _#_'!!!!,!'!M!'.e'.j4hl'! Bk4)!"',3jJiLm"...._.I'..--""H'--"'J'ix-':7a:-.-'J Deliverable 4-1 Labbing of the procured devices and licensing limited to the Edge hardware, as the Core hardware is already in production.
Deliverable 4-2 Burn-in services, green light testing, DOA inspection, and updating hardware to the latest drivers and firmware.
Deliverable 4-3 Delivery to Client's proposed location for receipt of burned-in equipment.
Phase 4: Network Configuration and Installation
Upon receipt of the hardware by the City of South Gate, VectorUSA will stage and asset tag the Aruba equipment in accordance with best-practice standards, utilizing the storage area provided by the client.
The installation will proceed according to the hardware replacement plan previously agreed upon, with each new switch and Wireless Access Point (WAP) replacing a corresponding legacy device within the identified Infrastructure Distribution Frames (IDFs), Cabinets, or Outdoor Spaces-designated for the single Point-to-Point (PTP) link. Installation will take place during a predetermined outage window to ensure minimal disruption across the nine (9) targeted locations.
VectorUSA's approach to configuration aligns with the network design that was thoroughly tested and validated in a lab environment during Phase 3. The Switches and WAPs, will be configured based on these tested parameters. GUI Templates, as defined and agreed upon during the Phase 2 stakeholder meetings, will be implemented to standardize and streamline the configuration process across all network devices.
Installation also includes the use of existing backbone and patch cabling, as provided by the client, to connect the new devices. Transceivers, agreed upon during the design phase, will be installed and connected to both downstream and upstream network components using the client's patch matrix.
Following the physical setup, the project will transition into a testing and validation phase to ensure all configurations meet the predefined functional and technical standards. 20917 Higgins Court / Torrance, CA 90501 Confidential
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Post-installation, VectorUSA will decommission and securely store the displaced legacy equipment at the IT office location, which is assumed to be on-site, ready for client disposal. The installation process also includes after-hours services, featuring a four-hour cutover period for each site, thereby minimizing operational impact during the transition.
iJJa-:I:':mJ7J'J2_-'JJ';J7J m::7.'J""I_S "_'75;i9-iQ4jj':;e;J]d[-.:':2J:,,,J'2-Z_7Jfflmi Deliverable 4-1 Set up the new network hardware within client-provided rack spaces in the proposed MDF location(s). These switches are expected to be a hot cutover, not to operate in parallel with the existing switches. Therefore, a customer-provided patch matrix will be required.
Phase 5: System Testing & Commissioning
VectorUSA will conduct tests on the newly configured network architecture for the City of South Gate, passing test traffic from the switches and WAPs through to the L3 handoff at each location. Upon successful verification, VectorUSA will document the testing outcomes as a close-out deliverable to confirm system and sub-system operation prior to handoff.
After the cutover to the new network solution, VectorUSA will provide half-day post-cutover support the following morning to ensure the system meets all validation criteria and to assist the City of South Gate in transitioning to network operation ownership.
The total post-cutover support will not exceed four standard work hours. During this phase, VectorUSA will also decommission the legacy hardware that was replaced during the cutover services within the client's network environment. Decommissioned components will be placed in a designated storage location onsite for the City of South Gate IT to eWaste or repurpose as necessary.
Phase 6: Network Acceptance, Project Closeout, and Documentation Handoff Upon validation of the new network architecture's operation, VectorUSA will initiate the network acceptance process. This will include a project closeout conference call to review all project documentation and finalize the network handoff to the City of South Gate.
VectorUSA will compile and submit the project closeout as-built documentation electronically to the City of South Gate. This documentation will be provided to the assigned City IT representatives, who will then officially authorize the acceptance of the network, marking the formal conclusion of the project.
L.Jra'-u' v.sa :':QHIJJYZQi'.J.'.'.'.:Zm7..i,:.:fYim'% ig-jJjJ)y,ao"""a"""ela"""o'B-'yi,,'-"",'%.2T7-,'JJ-...""-,,-..-a""' 7,,.7aa"'-: ,T"'Ta"--"""""a':;"""' m Deliverable 6-1 VectorUSA will provide project closeout documentation, including the following:
* Any cutover, risk mitigation or rollback planning documentation created. * Designandimplementationdocumentation,drawingsorchecklistsdevelopedduring the implementation process.
* AccessinformationforArubaand/orothersystemsimplemented. 20917 Higgins Court / Torrance, CA 90501 Confidential
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Assumptions
Any preconditions not met below will be subject to additional fees. All dependencies, assumptions and preconditions for the project are listed below:
* This project has been based on performing all the work during weekdays and normal business hours - 7am - 5 pm unless otherwise expressly defined in a specific phase. @ Existing UTP Patch Cables can be re-utilized, and a customer-provided patch matrix is available. * Existing infrastructure is fully operational
* The client will provide VectorUSA with access to relevant systems and documentation to review existing configurations.
* Client will provide access to all required infrastructure components required. * Clientwillidentifyakeyresource(s)forVectorUSAtoworkwithforplanningandapprovals. * All work for this delivery will be performed on-site by VectorUSA's Resource(s). * VectorUSA assumes the present network, server and storage environmentis operational and does not require updates, upgrades, additional licensing, or functional level uplifts as part of this project.
* VectorUSA will utilize an existing port matrix provided by the client to replace the edge switches like-for-like.
* Remote connectivity is available for integration activities. * Only one-time planning and data build is considered. Any rework beyond VectorUSA's control, is subjected to a change request.
* IP address ranges to be used will be shared by City of South Gate. * Any configuration and testing effort on existing Network Elements are not considered in current scope.
@ The pricing for the Services under this SOW is based upon the service, configurations and quantities provided and specified within this SOW. VectorUSA reserves the right to requote prices for the Services under this SOW if City of South Gate requests any changes to the service, configurations, or quantities.
* VectorUSA and its assigns may use proprietary tools and software to provide this Service. The stated price does not include the sale, licensing or transfer of such tools or software to City of South Gate.
* The client will eWaste or otherwise repurpose decommissioned equipment. * VectorUSA has assumed that the outage window and cutover is to occur during a weekday and after standard business hours.
Customer will provide:
* Location, available site drawings, Power & Grounding availability ensured at the designated location IDF(s).
* Existing cabling, equipment racks, fiber panels, patch cords (copper and fiber). * Identify the user's / email address for support. * Specify the types of notification(s) the system should send automatically (if required). * Provide a location to securely receive the equipment once burned-in and sent from VectorUSA's Torrance Warehouse.
* Patch Matrices for each site to have 1:1 patching with the new equipment.
NOTE: If at any point VectorUSA believes success criteria may be affected by the client requested components, or existing environmental conditions, those findings will be provided as a report to the client.
The report will provide details on potential service degradation and/or recommendations for remediation of those potential conflicts. If an existing port matrix cannot be provided, the services to generate a port matrix will be processed as a change request.
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Exdusions
VectorUSA is not responsible for the following:
@ VectorUSA has not included additional racks, PDUs, UPS", furnishing of new electrical circuits or other power di
* Troubleshooting of existing infrastructure or virtual environments. * VectorUSA is not responsible for delays due to governing body approval(s) or other municipality/state approvals during the period of performance of this project. * VectorUSA is not responsible for 3'd party vendor or contractor management not directly tied to VectorUSA's services or its assigns.
* VectorUSA will not eWaste or assist in the repurposing of legacy equipment decommissioned during this project.
* VectorUSA is not responsible for the router reconfiguration, or any new / additional security policies or configurations on the firewall/router.
* VectorUSA is not responsible for reconfiguration, tuning, or updating of the existing servers, SAN equipment, NAS equipment, Virtual environments, or other subsystems. * VectorUSA has not included transceivers for the firewall/router/existing servers/storage appliances/other subsystems, or any other equipment not expressly defined in this scope of work. * Professional services, materials, support, licensing, or other items not expressly defined in this scope of work.
Confidential
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Project Parameters / Caveats
Change Order: Any work that is added to or deleted from the original scope of this proposal that alters the original costs or completion date must be agreed upon by both parties in the form of a written change order.
Proprietary Information: The information contained in this document is proprietary to VectorUSA and intended to be used as evaluative and / or bidding information only. No part of this document may be disclosed, reproduced and/or distributed to anyone except the listed recipients within this package without written permission from VectorUSA.
Add & Delete: Any additional work requested outside of the scope of work will be considered as separate work and addressed in
the form of a written change order. This proposal is not to be used as an "add & delete" schedule.
Defective Materials: If, due to problems with the existing hardware and / or materials provided by the client or other third parties, here is a delay and / or VectorUSA is unable to perform the work outlined in the scope of work it will be addressed in the form of a written change order.
Extraordinary Service: Certain additional charges related to extraordinary levels of support or out-of- pocket costs incurred by VectorUSA, through no fault of its own, shall be reimbursed to VectorUSA by the client under this agreement.
Examples of costs reimbursable under this section include, but are not limited to 1) shipping expenses related to unusual site handling fees (e.g., extra distance, no loading dock, extra stairs, extra demurrage charges); 2) storage or special handling expenses incurred if an installation site is not able to accept delivery as scheduled; 3) expenses
incurred by VectorUSA to resolve network compatibility issues caused by a client's election to substitute non-VectorUSA provided equipment or services; and 4) expenses incurred by VectorUSA for additional installation time and / or materials caused by a site not being prepared as called for in this proposal.
VectorUSA shall promptly notify the client in writing of such charges. Notification will be provided, when feasible, prior to the incurrence of such charges, unless circumstances preclude such prior written notification (by way of example, but not limited to, unusual site handling charges). Provided the incurrence of such charges is not due to VectorUSA's fault or negligence, VectorUSA shall be entitled to an equitable adjustment in the prices herein, the delivery schedule, or both, to reflect such charges and any related delay.
Schedule: VectorUSA plans to implement this project in a continuous fashion or following the baselined schedule if submitted as part of this project. If delays or changes are introduced that are outside of VectorUSA's control, and those changes result in additional cost those costs will be addressed in the form of a written change order.
Delays: The client must provide five (5) working days advance notice of any delays that will impact this project. If proper notice is not provided VectorUSA reserves the right to issue a work stoppage change order. Additionally, idle time incurred due to the absence of required escorts, clearance, permits, inability to enter the workplace, delays by other trades or other factors beyond VectorUSA"s control will be addressed in the form of a written change order.
Workdays / Overtime: All work will be performed during VectorUSA's standard business hours of 7am - 5pm, Monday - Friday, or as specified in the statement / scope of work. If changes to the stated work 20917 Higgins Court / Torrance, CA 90501 Confidential
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hours are required due to conditions outside of VectorUSA's control result in additional cost those costs will be addressed in the form of a written change order.
Storage Area: The client shall provide a secured storage area onsite for VectorUSA's materials and tools.
If adequate space is not provided, or the cost of temporary storage is not included in our proposal that cost will be addressed in the form of a written change order.
Existing Cable: VectorUSA has not confirmed that the existing cable infrastructure is usable (e.g., undamaged, labeled, correct pin configurations, etc.). If pretesting or precertification is not included in our scope ofwork VectorUSA assumes no responsibilityfor existing cabling. If duringinstallation it is found VectorUSA will inform the client. Troubleshooting and resolution services are available if needed and can be addressed in the form of a change order.
Price Guarantee
Due to the volatility in markets affecting material costs across all product lines we can only guarantee material costs for 30 days unless otherwise specified. If a purchase order is not received within the guaranteed window any increases will be addressed through a new proposal.
Lead Time Disclaimer
At the time of this proposal the expected lead time is up to 90 days from the date of purchase and is subject to change. Delivery times are only estimates and will be confirmed once a purchase order can be made with the manufacturer.
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Project Pricing
Below is the pricing for the Fortinet-based network refresh and professional services based on 3 YR licensing and support.
City ofSouthGate CATEGORYSUMMARY VRN-120gl9-002
Edge Smtch Refi-esh
Estimate 001, Ver. 002 - CMAS Contract # 3
SWlTCHlNa HARDWARE
Asusa rouNoA'rioN cuRe sUppogr (:iYR}
Ti4ateil,Thl Latior Totai
gl,g;ia.';n !,BO9.15 93,732.91
4,Q97,:17 0.(Kl 4,097,37
ARLlB A CENTRAL L ICENSING (3YR) 18,842.B3 !,093.19 19,9%,01 O.Oa 46,7;!2.14 116,722.14
F+RQ)E(.Y suEi-ToToi
SALeS TAX
PROJECT TOTAL
114,J163,9'7 49,624,4a 164,4B8.45
11,77).56
176,262.01
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Additional Services and Resource Rates
For additional deployments, hours are available for subsequent feature additions, changes, and troubleshooting.
With this option, VectorUSA provides "time and materials" post-installation services and support. The standard support package includes access to the VectorUSA Help Desk during normal business hours, and 24/7 emergency assistance for critical issues. At the client's request, VectorUSA will also handle manufacturer alerts directly for manufacturer warranties that include monitoring. * Solutions Architect Services
* Network Engineering Services
* Communications Technician
5260.00/hour (discounted from !>300 std rate)
!5150.00/hour
575.00/hour
Minimum service increments for services billed on a Time and Materials basis are as follows:
* Remote Assistance Service Appointment:
* Onsite Service Appointment
120 Minute Minimum
1 Day Minimum
Any work that is added to or deleted from the original scope of this proposal and which alters the original costs or completion date must be agreed upon by both parties in the form of a written charge order.
The client must provide five working days" advance notice of any factor that will delay this project or Vector will issue a work stoppage change order. Additionally, idle time incurred by Vector due to the absence of required escorts, clearance, permits, inability to enter the workplace, delays by other trades or other factors beyond VectorUSA's control will be addressed with a written change order.
Warranty
VectorUSA provides, for all work completed under this contract our Vector USA warranty. This warranty coverers all workmanship for a period of one year unless specifically extended in writing as part of this agreement.
While this agreement extends the manufacturer's warranty for all items installed that warranty does not includelabor required to replace, return, remove, install, or configure those items. If a product or item requires replacement under the manufacturer's warranty VectorUSA will provide the labor to replace that item on a time & material basis. Materials covered under that warranty will be provided under the warranty, if any additional supporting materials are required that are not covered, they would be billed.
Please note that RMA"s typically require the product to be returned in the original packaging. It is recommended that packaging be retained if possible.
This warranty does not include any damages or cost related to unforeseen environmental evens including but not limited to fire, water, rodents, construction, abuse, or misuse. VectorUSA can address and repair issues of this nature through a service request at an additional cost. If VectorUSA responds to a warranty request and upon arriving on site or at any time during that warranty call determines that the issue is related to an uncovered event or condition work will stop and the client shall be notified. If the client authorizes the repairs the warranty call will be converted to a service call and billed accordingly 20917 Hig@ins Court / Torrance, CA 90501 Confidential
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Maintenance and Managed Seniices
Maintenance Services
VectorlJSA offers a full complement of proactive maintenance services to ensure the systems and software within this proposal are kept in a healthy and available state throughout the systems lifecycle.
VectorUSA maintenance services can be created on a customized basis to ensure the right level of care matches the client's business objectives and budgeting. Maintenance services are fulfilled by VectorUSA's Service Center, backed by a full complement of Systems Technicians, Application Specialists and Network Engineers.
Maintenance Services are typically packaged into offerings based on expected lifecycle maintenance tasks or in a looser Time and Materials basis. All maintenance services provided by VectorUSA include priority queueing and 24x7 phone and email support lines, with maintenance tasks receiving proactive, flexible, and predictable scheduling.
Managed Senices
VectorUSA provides enterprise-level IT managed services over a nationwide footprint via our (2) u.s. based Network Operations Centers (NOC)s and best-in-class services partnerships.
VectorUSA employs a ITIL-based services portfolio grouped into (3) tiers of packages based on business criticality for each individual system. VectorUSA managed services alleviate the stress on organizations to maintain a fully staffed 24x7 IT support structure, even when the pace of their business operates in a non-stop environment.
By empowering their organizations with VectorUSA managed services, our clients can make data-driven decisions to synchronize technology with their business objectives. Our full complement of core infrastructure managed services is able to support a heterogenous and hybrid IT footprint across geographies.
In addition to its core infrastructure services, VectorUSA manages client programs providing organizations with a single point of contact for its user helpdesk, endpoint & desktop services, and cybersecurity operational services partnerships.
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Terms & Conditions
Assumptions and Exclusions: The above-stated assumptions and exdusions are fully integrated and incorporated within the below terms and conditions and will be treated as one inclusive document.
Scope of Services: VectorUSA agrees to provide the services stated in this Agreement for all Customer Premise Equipment ("Equipment"). VectorUSA does not warrant that the operation of any listed Equipment shall be uninterrupted. The services to be supplied by VectorUSA for the total charge outlined in this agreement shall consist of personnel services required to respond appropriately to Customer incidents and issues and requests for additional professional services and materials as required.
Charges for materials and services outside the scope of this agreement but still required to resolve Customer requests shall be due and payable upon receipt of an invoice after the installation, repair, or other service is completed. The charges and all other charges payable to VectorUSA under this agreement are exclusive of federal, state, or local tax, other than a tax on net income now or hereafter in effect or applicable to any payment due under this agreement or the Customer's equipment. The Customer shall file all necessary tax returns and pay all such taxes.
Access: Customer agrees to maintain, where required, a full-time, dedicated Internet connection and to allow VectorUSA access to the Customer's network via that Internet connection. The Customer agrees to allow VectorUSA employees or subcontractors access to its facilities to perform services under this agreement. The Customer agrees to allow VectorUSA access to the covered equipment. The Customer agrees to allow VectorUSA to load any necessary management software onto their systems and/or install a Vector-owned device on the Customer network as required. The Customer agrees to furnish VectorUSA with Administrator-level password access for all covered equipment and servers, where necessary.
VectorUSA agrees not to prevent the Customer from accessing any Equipment owned by the Customer. If persons other than VectorUSA representatives shall perform maintenance or repair the equipment, and as a result, further repair by VectorUSA is required to restore the equipment to good operating condition, such repair will be made at rates for additional onsite service established in this agreement.
Excusable Delays: VectorUSA shall not be liable for any failure or delayin furnishing maintenance or spare parts hereunder resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by Customer to provide complete and appropriate access to the covered equipment, failure of monitoring hardware or software, Customer Internet connection failure, or other causes beyond VectorUSA's reasonable control.
Limited Warranty: VectorUSA warrants to the Customer that the material, analysis, data, programs, and SERVICES to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. VECTOR USA MAKES NO OTHER WARRANTIES, WHETHER WRI"nEN,
ORAL, OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
Exclusions: THIS AGREEMENT DOES NOT INCLUDE THE REPAIR OR REPLACEMENT OF ANY HARDWARE
PRODUCT OR ANY SOFTWARE LICENSING EXCEPT SOFTWARE INSTALLED AND USED EXCLUSIVELY BY VECTOR USA TO PROVIDE MONITORING AND REPORTING SERVICES. Charges for the above will be on a Time and Materials basis. The Customer is advised to maintain hardware warranties on covered 20917 Higgins Court / Torrance, CA 90501 Confidential
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equipment at their discretion and expense. The Customer is responsible for ensuring all software the Customer uses is appropriately licensed.
Limitation of Liability: The Customer acknowledges and agrees that VectorUSA shall not be held liable for any special, incidental, indirect, or consequential damages arising from the contractual agreement. This includes but is notlimited to, loss of profit or liability to third parties, regardless of whether such damages are caused by VectorUSA's acts, negligence, or other factors.
The Customer acknowledges that the equipment may contain memories or other devices with accumulated data. Regardless of the cause, VectorUSA shall not be held liable to the Customer for any loss or inaccuracy of such data. Furthermore, VectorUSA disclaims liability for any failure to copy data from previously installed sources or hardware.
VectorUSA's liability on any claim of loss or liability arising out of or connected with this agreement (including, but not limited to, loss or liability arising from VectorUSA's breach of contract of any alleged act or negligence of Vector) shall in no case exceed the total purchase price of services covered under this agreement. In no event shall VectorUSA's liability for any services under this agreement exceed S25,000.
VectorUSA will not be held responsible and/or liable for damages, monetary or otherwise, by Customer, or any other affected party, in the event of a security breach or network security-related outages, damages, losses, etc.
In no event shall either VectorUSA or the Customer be liable to the other for any indirect, special, punitive, exemplary, incidental, or consequential damages (including, but not limited to, lost profits, lost business opportunities, or loss of use or equipment downtime, and loss of or corruption to data) arising out of or relating to any portion of this agreement, regardless of the legal theory under which such damages are sought, and even if VectorUSA has been advised on the possibility of such damages or loss.
Software and Operating System Errors: This Agreement is limited to services specifically defined in this Agreement. It is the Customer's responsibility to ensure that all of its files are adequately backed up, and all necessary materials are available, including manufacturer recovery media for software and other software to be reloaded. VectorUSA is not liable for defects or "bugs" in software, for correcting errors introduced into the data, programs, or any other software due to hardware failure, or for any cost of reconstructing software or lost data. Any technical support required to restore data integrity or to make the system function, such as, but not limited to, rebuilding corrupted records, examining files, re- installation of O / S or Software, or re-indexing databases, will be billed separately on a Time and Materials basis.
Applicable Law: This Agreement shall be governed by the laws of the State of California. It constitutes the entire agreement between the Customer and VectorUSA. Its terms and conditions shall prevail should there be any variance with the terms and conditions of any order submitted by the Customer for the repair or maintenance of the equipment in the equipment.
Either party may terminate this agreement at any time for failure of the other to comply with any of its Terms and Conditions. VectorUSA shall reimburse the Customer for mutually agreed upon amounts paid in advance, prorated to the effective termination date. The Customer represents that they are the equipment owner subject to this agreement, or if not the owner; they have the authority to enter into the agreement.
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Scope of Agreement: If the scope of any of the provisions of the agreement is too broad in any respect whatsoever to permit enforcement to its full extent, then such provisions shall be enforced to the maximum extent permitted by law, and both the Customer and VectorUSA hereto consent and agree that such scope may be judicially modified accordingly and that the whole of such provisions of this agreement shall not hereby fail, but that the scope of such provisions shall be curtailed only to the extent necessary to conform to the law.
Indemnification: Both the Customer and VectorUSA agree to defend, indemnify and hold harmless the other party, its vendors, and their respective directors, officers, employees, and agents from and against all claims and expenses, including attorneys' fees, arising out of the Customer's use of the services in this agreement.
Confidentiality, Publication, and Non-Compete: VectorUSA and the Customer agree that all information identified by the other as "Confidential" and/or "Proprietary," or which, under all of the circumstances, ought reasonably to be treated as Confidential and/or Proprietary, will not be disclosed to any third person without the express written consent of the other party. Confidential information includes but is not limited to, information about the respective entities' products and services, information relating to purchasing, accounting, pricing, marketing, and customers not generally known in the business in which the entity has been, is, or may become engaged and which is developed by, disclosed to, or becomes known as a consequence of or through each party's relationship with the other. Confidential information does not include any information or development: (i) which is or subsequently becomes available to the general public other than through a breach by the receiving party; (ii) which is already known to the receiving party before disclosure by the disclosing party; (iii) which is developed through the independent efforts of the receiving party; or (iv) which the receiving party rightfully receives from third parties without restriction as to use.
Upon the expiration of this Agreement's term, VectorUSA shall instruct its agents to whom Confidential Information was disclosed pursuant hereto continue to treat it as confidential and preserve the confidentiality of all Confidential Information received from the Customer.
Neither VectorUSA nor Customer shall directly or indirectly solicit, recruit or hire any Customer or VectorUSA personnel, whether or not such personnel performed work for the Customer, during the term of this agreement and for one (1) year after the termination of this agreement. The provisions of this Section shall survive the termination or expiration of the agreement.
Assignment: This Agreement may not be assigned by either the Customer or VectorUSA without the prior written consent of the other party. Except for the prohibition on assignment contained in the preceding sentence, this agreement shall be binding upon and inure to the benefit of the heirs, successors, and assigns of the parties hereto.
Integration Clause: This instrument contains the entire agreement between the parties hereto and supersedes any and all prior written and/or oral agreements. This agreement may be altered or modified in writing, signed by the parties hereto.
Prevailing Wage: Unless expressly stated in the scope of work, VectorLlSA has based this proposal on non- prevailing wage labor rates. If we are informed, or it is determined later that the project is subject to prevailing wage rates for the performance of the public work portion of the contract, VectorUSA will submit those changes / additional costs that the project may incur will be addressed in the form of a written change order.
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Sales Tax: Sales Tax shall be calculated and billed based on the effective tax rates at the invoice date.
Payment and Termination: All payments are due net 30 from the invoice date. VectorUSA reserves the right to stop work or delay delivery of services and/or products for failure by Customer to pay within the terms of this agreement. VectorUSA reserves the right to immediately deem this contract in default and terminate it if the payment is delinquent for more than thirty (30) days. If Customer is in default in the payment of the Agreement charge(s) and fails to cure such default within ten (10) days after receiving written notification of such default, the Customer agrees to pay reasonable collection costs, late charges, and/or Attorney Fees. Late charges, if levied, shall be assessed at 1.5% monthly or 18% annually.
Contract: Unless otherwise agreed upon in writing, this contract will be executed as a fixed-price contract.
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Signature & Acceptance
Acceptance of Order: This quote is valid for 30 days. The prices, specifications and conditions are satisfactory and are hereby accepted. VectorUSA is authorized to do the work as specified. Signature and Purchase Order due upon acceptance.
Material Total
Labor Total
Tax Total
Proposal Total
114,863.97
49,624.48
11,773.56
176,262.01
Accepted and approved for:
City of South Gate
8650 California Ave
South Gate, CA 90280
VectorUSA
20917 Higgins Court
Torrance CA90501
iDate) (Date)
(Printed Name) (Printed Name)
iPrinted Title) (Prlnted Title)
iSlgnature) (Signature)
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Agreement between the City of South Gate and VectorUSA IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.
CITY OF SOUTH GATE:
BY:
Gil Hurtado, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVED AS TO FORM:
B7:
DRAFT
Raul F. Salinas, City Attorney
VectorUSA:
B7:
David Zukerman, President and CFO
Dated:
304
Item No. 13
Offk.e of the
South Gate City @lark
MAY 20 2024
riieo5a-'
Ciffl of South Gate
CITY COUNCIL
AGENIDA BI[LL
For the Regular Meeting of'. May 28, 2024
Originating Department: Administrative Services,
iDepartment Director:
0 Kelly
Ciffl Manager:
Rob Houston
SUBJECT: DECLARING CERTAIN ITEMS AS SURPLUS PROPERTY AND
AUTHORIZING DISPOSAL THROUGH AUCTION
PURPOSE: To arithorize staff to dispose of surplus property at auction.
RECOMMENDED ACTION: The City Council will consider declaring various vehicles and equipment listed in Attachment A as surplus property and authorizing the sale of these items at auction.
FISCAL IMPACT: It is estimated that the auction of these surplus items will generate approximately $26,000 in revenue which will be deposited in the General Fund.
ANALYSIS: The vehicles and equipment liave become a significant and on-going maintenance problem therefore Staff no longer considers them to be usable.
BACKGROUND: The City uses U.S. Auction Services to quickly sell surplus property and equipment through auction that would otherwise depreciate and be exposed to the elements as they sit idle. * Attachment A: Includes 13 vehicles and 4 pieces of equipment that are unusable due to mechanical and/or are uneconomical to repair.
Once the items are declared as surplus property, U.S. Auction Services handles the entire disposal process through auction. U.S. Auction Services was selected to conduct this sale as they have offered the City the best terms and service. The auction will be held at 1687 Bon View, Ontario, CA 91761 on June 8, 2024. Additionally, the auction will be available online at www.usauctions.net. This sale will be advertised in local newspapers, the Los Angeles Times, the Orange County Register, brochures and on the Internet.
ATT ACHMENT: A. VEHICLES AND EQUIPMENT
1 305
ATTACHMENT A
SURPLUS ITEM NO. 1
UNIT NUMBER: 102
DMSION: POLICE
YEAR: 2012
MODEL: SPEED TRAILER
MILEAGE: N/A
NOTES: REPLACED DUE TO AGE
'!!", ;- 4;
306
ATTACHMENT A
SURPLUS ITEM NO. 2
UNIT NUMBER: 103
DMSION: POLICE
YEAR: 2012
MODEL: SPEED TRAILER
MILEAGE: N/A
NOTES: REPLACED DUE TO AGE
"! 'J'Ai
307
ATTACHMENT A
SURPLUS ITEM N0. 3
UNIT NUMBER: 120
DMSION: POLICE
YEAR: 1981
MAKE: GMC
MODEL: ARMOR TRUCK
VIN: I GDJ7D1 F2BV599009
MILEAGE: 56,889
NOTE: FAIR CONDITION
'L # ' a
308
ATTACHMENT A
SURPLUS ITEM N0. 4
UNIT NUMBER: 162
DMSION: POLICE
YEAR: 2013
MAKE: FORD
MODEL: FLEX
VIN: 2FMGK5B87DBD20733
MILEAGE: 37,908
NOTES: REPLACED DUE TO AGE
u!" '
.:! -
) :'i a
309
ATTACHMENT A
SURPLUS ITEM N0. 5
UNIT NUMBER: 198
DMSION: POLICE
YEAR: 2015
MAKE: FORD
MODEL: EXPLORER
VIN: 1FM5K8AROFGB51931
MILEAGE: 112,467
NOTES: DAMAGED IN ACCIDENT. REPAIRS WERE QUOTED
ABOVE 20K
k,i:
310
ATTACHMENT A
SURPLUS ITEM N0. 6
UNIT NUMBER: 203
DMSION: PW-STREETS AND SEWERS
YEAR: 2001
MAKE: FORD
MODEL: F650
VIN: 3FDWF65863MBO1521
MILEAGE: 33,066
NOTES: REMOVED FROM SERVICE DUE TO UNSAFE
ELECTRICAL SYSTEM
311
A"nACHMENTA
SURPLUS ITEM N0. 7
UNIT NUMBER: 207
DMSION: PW-STREETS AND SEWERS
YEAR: 2006
MAKE: FORD
MODEL: F350
VIN: 1 FT\/\/X30Y56EB20014
MILEAGE: 86,000
NOTES: FAILED ENGINE CONTROL MODULE AND CANNOT
FIND REPLACEMENT COMPUTER FROM FORD OR OTHER
CERTIFIED DEALER
jT!4 ' i
312
ATTACHMENT A
SURPLUS ITEM N0. 8
UNIT NUMBER: 240
DIVISION: PW-STREETS
YEAR: 2000
MAKE: INTERNATIONAL
MODEL: 4900
VIN: I HTSDAAR8YH225623
MILEAGE: 73,989
NOTES: REPLACED DUE TO AGE AND DIESEL
313
ATTACHMENT A
SURPLUS ITEM N0. 9
UNIT NUMBER: 244
DMSION: PW-STREETS
YEAR: 1993
MAKE: ASPHALT ROLLER
MODEL: RD880
MILEAGE: N/A
NOTES: NO LONGER IN USE
)O
314
ATTACHMENT A
SURPLUS ITEM NO. 10
UNIT NUMBER: 282
DMSION: PW-STREETS AND SEWERS
YEAR: 1985
MAKE: FORD
MODEL: F700
VIN: 1FDNK74N2FVA38997
MILEAGE: 50,016
NOTES: REMOVED DUE TO THE FLEET MASTER PLAN
315
ATTACHMENT A
SURPLUS ITEM NO. Il
UNIT NUMBER: 329
DMSION: PW-STREETS AND SEWERS
YEAR: 1985
MAKE: FORD
MODEL: F700
VIN: 1FDNK74N8FVA38999
MILEAGE: 26,757
NOTES: REMOVED DUE TO THE FLEET MASTER PLAN.
l>
316
ATTACHMENT A
SURPLUS ITEM NO. 12
UNIT NUMBER: 359
DMSION: PW - WATER
YEAR: 1985
MAKE: GMC
MODEL:7000
VIN:1 GDL7NI G1 KV517028
MILEAGE: 12,715
NOTES: NO LONGER IN USE AND CANNOT BE CERTIFIED
DUE TO NEEDED REPAIRS.
13 317
ATTACHMENT A
SURPLUS ITEM N0. 13
UNIT NUMBER: 447
DMSION: POLICE
YEAR: 2002
MAKE: CHEVROLET
MODEL: TAHOE
VIN: 1GNEK13T82R292482
MILEAGE: 137,100
NOTES: REPLACED DUE TO AGE
PARK RANGEFI
l'A
318
ATTACHMENT A
SURPLUS ITEM N0. 14
UNIT NUMBER: 655
DMSION: PW-GENERAL MAINTENANCE
YEAR: 1999
MAKE: FORD
MODEL: F150
VIN: 1FTRF17W6XKB91881
MILEAGE: 147 ,540
NOTES: REPLACED DUE TO AGE
319
ATTACHMENT A
SURPLUS ITEM N0. 15
UNIT NUMBER: 660
DIVISION: PW-GENERAL MAINTENANCE
YEAR: 1985
MAKE: FORD
MODEL: ECONOLINE
VIN:I FTGS24N7HHB57581
MILEAGE: 18,143
NOTES: REPLACED DUE TO AGE
l!
320
ATTACHMENT A
SURPLUS ITEM N0. 16
UNIT NUMBER: 663
DMSION: PW-GENERAL MAINTENANCE
YEAR: 1999
MAKE: FORD
MODEL: F450
VIN: 1 FDXF4652XEB27693
MILEAGE: 116,012
NOTES: REPLACED DUE TO AGE
;l I
111.11111
i"'%
321
ATTACHMENT A
SURPLUS ITEM N0. 17
UNIT NUMBER: ST205
DMSION: PW-STREETS
MAKE: RAYCO
MODEL: TREE STUMP GRINDER
MILEAGE: N/A
l'3
NOTES: REPLACED DUETO AGE
322
Offlce of the
South Gate City Clerk
Item No. 14
MAY Iq 202't
FILED City of South Gate
CITY COUNCIL
For the Regular Meeting qf May 28, 2024
Originating Department: Office of
YoditGlaze RobHouston
SUBJECT: APP VAL OF CITY COUNCIL MEETING MINUTES
PURPOSE: To historically preserve the events of the City Council Meetings.
RECOMMENDED ACTION: The City Council will consider:
a. Approving the Special and Regular Meeting minutes of April 9, 2024; and b. Approving the Special and Regular Meeting minutes of April 23, 2024.
FISCAL IMPACT: None.
ANALYSIS: The mirtutes are provided to the City Council on the Wednesday prior to their regular business meeting. Amendments should be provided to the City Clerk's Office within 24 hours of a City Council Meeting so that verification of the record and corrections are made accordingly. A revised document will be provided to the City Council prior to the Meeting.
BACKGROUND: The minutes typically describe the events of the meeting and may include a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues.
ATTACHMENTS: City Council Minutes
323
CITY OF SOUTH GATE
SPECIAL CITY COUNCIL MEETING
MINUTES
TUESDAY, APRIL 9, 2024
CALL TO ORDER Gil Hurtado, Mayor called a Special City Council Meeting to order at 5:30 p.m.
ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Gil Hurtado, Vice Mayor Maria Davila, Council Member Joshua Barron, and Council Member Al Rios; City Treasurer Jose De La Paz, City Manager Rob Houston
EXCUSED/ABSENT Council Member Maria del Pilar Avalos LATE CityAttorney Raul F. Salinas arrived at 5:32 p.m. 1 CERTIFICATES The City Council presented Certificates of Appreciation to the participants of the Baker to Vegas Challenge Cup Relay.
2 CERTIFICATES The City Council acknowledged staff efforts made to successfully respond to the City water meter challenge over the last 6 months. 3 PROCLAMATIONS The City issued a Proclamation declaring the month of April 2024. as Fair Housing Month.
4 PROCLAMAT IONS The City Council issued a Proclamation declaring the month of April 2024, as DMV/Donate Life Month.
5 PROCLAMATIONS The City Council issued a Proclamation declaring the month of April 20, 2024, as the 19th Aru'iual Earth Day Celebration.
CLOSED SESSION The Council Members recessed into Closed Session at 6:06 p.m. and reconvened at 6:44 p.m. with four (4) Members of Council present.
Council Member Avalos was excused and did not participate. City Attorney Salinas reported the following:
1. CONFERENCEWITHLEGALCOUNSEL-PENDING
LITIGATION
Pursuant to Government Code Section 54956.9(a), 54954.9(b)(3)(C 324
SPECIAL CITY COUNCIL MEETING MINUTES OF APRIL 9, 2024 a. Maria Guadalupe Morales v. City of Soutli Gate b. Ines Lopez v. City of South Gate
c. In Re Enrique Moreno v. City of South Gate
Item l(a) is a claim alleged trip on a city street. The city has denied responsibility for that, and the matter is scheduled to go to trial on April 19I11. There is no reportable action taken on that item.
Item l(b) is a city claim of an injury resulting from a car vehicle owned by the City of South Gate. The city received a report by the City Attorney and city staff in connection with that matter and on a motion made by the Council Member Barron and seconded by Vice Mayor Davila and on a vote of 4-0, the city council approved a settlement. The amount of the settlement is subject to review and approval by the city's Independent Cities Risk Management Authority (ICRMA) and disclosure of settlement amount will be made in conjunction with the Brown Act.
On item 1(c), the city received a claim for injuries caused to Mr. Moreno who was involved in a pedestrian vs. motor vehicle accident. The city was not involved in or drove any vehicles. On a motion made by Mayor Hurtado and seconded by Vice Mayor Davila and on a vote of 4-0, the city council moved to deny that claim.
ADJOURNMENT Vice Mayor Davila adjourned the meeting at 6:46 p.m. and seconded by Mayor Hurtado.
PASSED and APPROVED this day of 2024.
ATTEST:
Gil Hurtado, Mayor Yodit Glaze, City Clerk