SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, August 26, 2025 at
6:30 p.m.
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVE
SOUTH GATE, CA 90280
VIEW MEETING LIVE ONLINE AT:
HTTPS://YOUTUBE.COM/@SOUTHGATECA90280
City Officials
MAYOR,
Maria Davila
CITY CLERK,
Yodit Glaze
VICE MAYOR,
Joshua Barron
CITY TREASURER,
Jose De La Paz
COUNCIL MEMBER,
Maria del Pilar Avalos
CITY MANAGER,
Rob Houston
COUNCIL MEMBER,
Gil Hurtado
CITY ATTORNEY,
Ra
ú
l F. Salinas
COUNCIL MEMBER,
Al Rios
If you would like to participate in this meeting, you can participate via the following options:
1. VIEW THE MEETING LIVE ONLINE AT: https://youtube.com/@SouthGateCA90280 Please allow up to 24 hours after the meeting for the archive to be available.
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[email protected] no later than 4:00 p.m. on the day of the meeting. Please write "Public Comment" in the subject line.
3. ATTEND THE MEETING IN PERSON
*The disruption in service of any alternative method does not prelude the City Council or other legislative
body from taking further action and moving forward on the agenda.
Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, 1 closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 4:00 pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Maria Davila, Mayor
INVOCATION:
Pastor Ernesto Trejo, South Gate Church of Christ
PLEDGE OF ALLEGIANCE:
ROLL CALL:
Yodit Glaze, City Clerk
Public Hearings
1. Receive & File City of South Gate 2025 Public Health Goal Report on Drinking Water Quality
The City Council will consider: (PW)
a. R
eceiving and filing the City of South Gate 2025 Public Health Goals (“PHG”) Report, as required by the California Health and Safety Code.
Documents:
Item 1 Report 08262025.pdf
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not 2 During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
2, 3, 4, 5, 6, 7, 8, 9, 10, and 11
are Consent Calendar Items. All items including
Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
2. Approve Amendment No. 3 to the MOU (Contract No. 2940) between LA Gateway Region Integrated Reginal Water Management, Joint Powers Authority, and Participating Cities for Implementation of the Watershed Management Program & Coordinated Integrated Monitoring Plan
The City Council will consider: (PW)
a. Approving the Third Amendment to the Memorandum of Understanding (Contract No. 2940) between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority and participating agencies (“MOU Amendment”) for administration and cost sharing for the implementation of the Lower Los Angeles River Watershed Management Program and the Coordinated Integrated Monitoring Program from October 1, 2025 to September 30, 2030 or the expiration of the forthcoming Municipal Separate Storm Sewer System (MS4) permit, whichever occurs first, in an 3 amount not-to-exceed $631,430;
b. Appropriating $14,286 from Measure W for FY 2025/26 expenditures; and
c. Authorizing the Mayor to execute the Third Amendment in a form acceptable to the City Attorney.
Documents:
Item 2 Report 08262025.pdf
3. Approve Amendment No. 2 to Contract No. 3139 with Security System Devices, Inc. (SSD) for Security Services for the Urban Orchard Park
The City Council will consider: (PW)
a. Approving Amendment No. 2 to Contract No. 3139 with Security Signal Devices, Inc. (“Agreement”), to install security systems at the Urban Orchard Park for the education building and maintenance garage and to provide monitoring services, for an amount not to exceed $25,239,
b. Authorizing the Mayor to execute Amendment No. 2 in a form approved by the City Attorney; and
c. Authorize transferring $4,356 in Measure W Grant Funds from the FY 2025/26 Capital Improvement Program to the FY 2025/26 Public Works Operations Budget to pay for monitoring services for this fiscal year.
Documents:
Item 3 Report 08262025.pdf
4. Approve Amendment No. 1 to Agreements with Melad and Associates Inc. and True North Compliance Services for Plan Check Services
The City Council will consider: (CD)
a. Approve Amendment No. 1 to Agreements with Melad and Associates, Inc. and True North Compliance Services to provide plan check and building inspection services in the amount not to exceed $1,500,000, over a two-year extension term, funds allocation starting July 1, 2025 until September 30, 2027; and
b. Authorize the Mayor to execute the Agreement in a form acceptable to the City Attorney;
Documents:
Item 4 Report 08262025.pdf
4 5. Approve Amendment No. 3 to Contract No. 2022-85-AC with BDO USA, LLP to Continue Providing General Accounting Services and Financial Assistance to the City of South Gate Housing Authority
The City Council will consider: (CD)
a. Approving Amendment No. 3 to Contract No. 2022-85-AC with BDO (“Agreement”), to continue providing as needed accounting and financial services to the City of South Gate Housing Authority (“SGHA”) effective July 1, 2025, through June 30, 2026, in an aggregate amount not to exceed $100,000; and
b. Authorizing the Mayor to execute Amendment No. 3 in a form acceptable to the City Attorney.
Documents:
Item 5 Report 08262025.pdf
6. Appropriate Grant Funding from Community Development Block Grant and Community Development Block Grant-Coronavirus for Public Service Grants
The City Council will consider: (CD)
a. Appropriating grant funds in the amount of $6,077.66 from Community Development Block Grant (“CDBG”) and $10,992.50 from Community Development Block Grant- Coronavirus (“CDBG-CV”) to fund FY 2024-2025 Public Service Grants.
Documents:
Item 6 Report 08262025.pdf
7. Approve Purchase of Six Ford Electric Lightning Pickups for the Water, Street and Sewer Divisions
The City Council will consider: (PW)
a. Authorizing purchasing six (6) 2025 Ford F-150 Lightning trucks from National Auto Fleet Group, utilizing the Sourcewell Co-Op Purchasing Program in an amount not-to- exceed $385,032, or $64,172 per truck;
b. Appropriating $128,344 in Water Funds to fully fund the purchase of two (2) Ford F-150 Lightning’s for the Public Works, Water Division; and
c. Authorizing the City Manager to execute the documents necessary to complete the purchase transactions to acquire the trucks in forms acceptable to the City Attorney.
Documents:
Item 7 Report 08262025.pdf
5 8. Approve Purchase of a John Deere P-Tier Backhoe Loader for the Water Division
The City Council will consider: (PW)
a. Authorizing the purchase of one (1) John Deere 320 P-Tier Backhoe Loader from Coastline Equipment, utilizing the Sourcewell Co-Opt Purchasing Program in an amount not-to-exceed $182,906;
b. Appropriating $2,866 from Water Funds (Account 411-731-71-9003) to fully fund the purchase; and
c. Authorizing the City Manager to execute the documents necessary to purchase one (1) John Deere 320 P-Tier Backhoe Loader in a form acceptable to the City Attorney.
Documents:
Item 8 Report 08262025.pdf
9. Approve Purchase of a Rizon Electric Stake Bed for the Street Division
The City Council will consider: (PW)
a. Authorizing the purchase of one (1) Rizon Electric truck with 14” stake bed from National Auto Fleet Group, utilizing the Sourcewell Co-Opt Purchasing Program in an amount not-to-exceed $224,359; and
b. Authorizing the City Manager to execute the documents necessary to purchase one (1) 2024 Rizon with 14” stake bed in a form acceptable to the City Attorney.
Documents:
Item 9 Report 08262025.pdf
10. Approve Purchase of a F150 Crew Cab Half Ton Electric Truck for the Parks and Recreation Department
The City Council will consider: (PARKS)
a. Approving a Purchase Order with Ford of Downtown LA for the purchase of a F150 Crew Cab Half Ton Electric Truck for the Parks and Recreation Department in the total amount of $76,117.45.
Documents:
Item 10 Report 08262025.pdf
6 11. Approve Minutes for the Special and Regular Council Meetings of July 8, 16 & 22, 2025
The City Council will consider: (CLERK)
a. Approving the Special and Regular Meeting minutes of July 8, 2025;
b. Approving the Special Meeting minutes of July 16, 2025; and
c. Approving the Special and Regular Meeting minutes of July 22, 2025.
Documents:
Item 11 Report 08262025.pdf
Reports, Recommendations And Requests
12. Warrant Register for August 26, 2025
The City Council will consider: (ADMIN SVCS)
a. Approving the Warrant Register for August 26, 2025.
Total of Checks: $9,441,886.06 Less: Voids $ (0.00) Less: Employee Payroll Deductions
$ (837,650.01)
Grand Total: $8,604,236.05
Cancellations: None
Documents:
Item 12 Report 08262025.pdf
Adjournment
In memory of
Jose Jesus Covarrubias Casillas
, long-time South Gate resident.
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on August 21, 2025, at 2:55 p.m., as required by law.
Yodit Glaze
City Clerk
7 GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, email, mail. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
8 In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
9 Office of the
South Gate City Clerk
Item No. 1
AUG 2 1 2025
FILED Ciffl of South Gate
t2-'-{e(n CITY COUNCIL
AGENDA IBYLL
Department Director:
J
For the Regular Meeting of: August 26, 2025
a a a \rtment: Public Works
< Ciffl Manager:
o CervaQ'&s Rob Houston
SUBJECT: CITY OF SOUTH GATE 2025 PUBLIC HEALTH GOALS REPORT ON
DRINKING WATER QUALITY
PURPOSE: To approve the receiving and filing of the City of South Gate 2025 Public Health Goals Report ("PHG Report") as required by the California Health and Safety Code.
RECOMMENDED ACTIONS: Following the conclusion of the public hearing, the City Council will consider receiving and filing the City of South Gate 2025 Public Health Goals ("PHG") Report, as required by the California Health and Safety Code.
FISCAL IMPACT: There is no fiscal impact to the General Fund. The cost to prepare the 2025 PHG Report was $3,800, which was funded through the Water Fund.
NOTICING PROCEDURES: A notice of the public hearing was published in the South Gate Press on July 24, 2025, and the PHG Report was posted on the City of South Gate's ("City") website in accordance with public noticing requirements.
ANALYSIS: The California Health and Safety Code, Section 116470, requires public water systems with more than 10,000 service connections to prepare a PHG Report every three years.
This report explains the levels of certain constituents in the City's drinking water that have PHGs or Maximum Contaminant Level Goals ("MCLGs") but do not have enforceable water quality standards.
The City's water system serves over 14,300 connections and meets all state and federal drinking water quality standards. While a few compounds were detected above the PHG or MCLG levels, they remained well below the enforceable regulatory limits established to ensure safe drinking water. That said, water served to customers meets State and Federal Drinking Water Standards.
The most notable compounds are Per- and Polyfluoroalkyl Substances ("PFAS"). To address this, the City is designing a water treatment plant specifically to remove PFAS compounds. This proactive approach goes beyond current regulatory requirements and demonstrates the City's commitment to maintaining water quality that exceeds minimum safety standards.
For the other compounds included in the PHG Report, meeting PHG levels would require extensive new treatment facilities and higher operational costs, which would significantly 1 10
increase costs for ratepayers. Because the City's water already meets all state and federal drinking water quality standards, and PHGs are non-enforceable health-based guidelines, no additional treatment is recornrnended at this time.
Any and all :tundings in the PHG Report demonstrates how water served to customers meets State and Federal Drinking Water Standards. It is noted that all water quality data summarized in the PHG Report is also available in the 2024 Annual Water Quality Report (Consumer Confidence Report), which is posted on the City's website for public access.
BACKGROUND: The City's municipal water system provides drinking water that meets all state and federal drinking water quality standards. To ensure continued compliance with these regulations and to protect public health, the City collects and analyzes over 2,000 water samples every year. These samples are tested for a wide range of water quality indicators to confirm that the City's water is safe to drink and consistently meets regulatory standards.
Every three years, the City is required to prepare a PHG Report, which summarizes the results of water quality testing for certain compounds in drinking water. The 2025 PHG Report reflects data collected in 2022, 2023, and 2024 for ten compounds that have been assigned either PHGs by the State of California or MCLGs by the U.S. Environmental Protection Agency.
It is important to note that PHGs and MCLGs are not enforceable water quality standards.
Instead, they represent health-based goals, which are levels at which a contaminant is not expected to cause adverse health effects over a lifetime of exposure. The enforceable water quality standards are called Maximum Contaminant Levels ("MCLs"), which are set to ensure water remains safe to drink. The City's water supply meets all MCLs, meaning that South Gate's drinking water is safe and in full compliance with state and federal requirements.
The City's public water system is a vital utility that supports the community every day. It includes:
* 14,300serviceconnectionsservingover90%oftheCity'sresidentsandbusinesses 135 miles of water pipelines delivering safe drinking water throughout the City * Six active water wells and six water reservoirs with a combined storage capacity of more than 14 million gallons
* Approximately 3,500 water valves, which allow staff to operate, maintain, and isolate portions of the system as needed
This extensive water system allows the City to reliably provide clean drinking water to its residents while meeting all regulatory requirements. The PHG Report is part of the City's ongoing commitment to transparency and public health, providing residents and decision-makers with clear information about water quality and the City's efforts to maintain it.
ATTACHMENTS: A. 2025 Public Health Goals Report
B. Notice of Public Hearing
C. 2024 Water Quality Report
AC/CC:lc
2 11
Attachment A
aqjd
Soudi
6ate
CITY OF SOUTH GATE
2025 PUBLIC HEALTH GOALS REPORT
JUNE 2025
STETSON
ENGINEERS INC.
861 S.Village Oaks Drive, Suite 100 * Covina CA 91 724 Phone:(626)967-6202 * Fax:(626)331-7065 * Website:www.stetsonengineers.com Northern California Southern California Arizona Oregon 12 2025 Public Health Goals (PHGs) Report
City of South Gate
1.0 Introduction
Under the Calderon-Sher Safe Drinking Water Act of 1996 public water systems in California serving greater than 10,000 service connections must prepare a report containing information on 1) detection of any contaminant in drinking water at a level exceeding a Public Health Goal (PHG), 2) estimate of costs to remove detected contaminants to below the PHG using Best Available Technology (BAT), and 3) health risks for each contaminant exceeding a PHG. This report must be made available to the public every three years. The initial PHGs Report was due on July 1, 1998, and subsequent reports are due every three years thereaffer.
The 2025 PHGs Report has been prepared to address the requirements set forth in Section 116470 of the California Health and Safety Code. It is based on water quality analyses during calendar years 2022, 2023, and 2024 or, if certain analyses were not performed during those years, the most recent data is used. The 2025 PHGs Report has been designed to be as imormative as possible, without unnecessary duplication of information contained in the Consumer Confidence Report (also known as Water Quality Report), which was mailed to customers by July 1 of each year.
There are no regulations explaining requirements for the preparation of PHGs reports. A workgroup of the Association of California Water Agencies (ACWA) Water Quality Committee has prepared suggested guidelines for water utilities to use in preparing PHGs reports. The ACWA guidelines were used in the preparation of this 2025 PHGs Report. These guidelines include tables of cost estimates for BAT. The State of California (State) provides ACWA with numerical health risks and category of health risk information for contaminants with PHGs. This health risk information is appended to the ACWA guidelines.
2.O California Drinking Water Regulatoiy Process
California Health and Safety Code Section 116365 requires the State to develop a PHG for every contaminant with a primary drinking water standard or for any contaminant the State is City of South Gate 1 2025 PHGs Report
13 proposing to regulate with a primary drinking water standard. A PHG is the level of a contaminant in drinking water that poses no significant health risk if consumed for a lifetime.
The process of establishing a PHG is a risk assessment based strictly on human health considerations. PHGs are recommended targets and are not required to be met by any public water system.
The State office designated to develop PHGs is the California Environmental Protection Agency's Office of Environmental Health Hazard Assessment (OEHHA). The PHG is then forwarded to the State Water Resources Control Board, Division of Drinking Water (DD\/V) for use in revising or developing a Maximum Contaminant Level (MCL) in drinking water. The MCL is the highest level of a contaminant that is allowed in drinking water. State MCLs cannot be less stringent than federal MCLs and must be as close as is technically and economically feasible to the PHGs. DDW is required to take treatment technologies and cost of compliance into account when setting an MCL. Each MCL is reviewed at least once every five years.
Two radiological contaminants (gross alpha particle activity and gross beta particle activity) have MCLs but do not yet have designated PHGs. For these contaminants, the Maximum Contaminant Level Goal (MCLG), the federal u.s. Environmental Protection Agency (USEPA) equivalent of PHGs, is used in the 2025 PHGs Report.
3.0 Identification of Contaminants
Section 116470(b)(1) of the Health and Safety Code requires public water systems serving more than 10,000 service connections to identify each contaminant detected in drinking water that exceeded the applicable PHG. Section 116470(f) requires the MCLG to be used for comparison if there is no applicable PHG.
The City of South Gate (City) water system has approximately 14,442 service connections. The following constituents were detected at one or more locations within the drinking water system at levels that exceeded the applicable PHGs or MCLGs:
* Arsenic - naturally-occurring in local groundwater.
City of South Gate 2 2025 PHGs Report
5 14
Copper - generally the result of corrosion of residential plumbing. As required by the USEPA Lead and Copper Rule, the City tests representative residential taps for copper every three years.
* Gross alpha particle activity (gross alpha) - naturally-occurring in local groundwater.
Gross beta particle activity (gross beta) - naturally-occurring in local groundwater. * Hexavalent Chromium - naturally-occurring in local groundwater. * Perfluorooctanesulfonic acid (PFOS) - industrial contamination in local groundwater. * Perfluorooctanoic acid (PFOA) - industrial contamination in local groundwater.
Tetrachloroethylene (PCE) - industrial contamination in local groundwater Trichloroethylene (TCE) - industrial contamination in local groundwater * Uranium - naturally-occurring in local groundwater.
The accompanying table shows the applicable PHG or MCLG and MCL for each contaminant identified above. The table includes the maximum, minimum, and average concentrations of each contaminant in drinking water supplied by the City in calendar years 2022 through 2024.
4.0 Numerical Public Health Risks
Section 1 16470(b)(2) of the Health and Safety Code requires disclosure of the numerical public health risk, determined by OEHHA, associated with the MCLs, PHGs and MCLGs. Available numerical health risks developed by OEHHA for the contaminants identified above are shown on the accompany table. Only numerical risks associated with cancer-causing chemicals have been quantified by OEHHA.
Arsenic - OEHHA has determined the health risk associated with the PHG is 1 excess case of cancer in a million people and the risk associated with the MCL is 2.5 excess cases of cancer in 1,000 people exposed over a 70-year lifetime.
Copper - OEHHA has not established a numerical health risk for copper because PHGs for non-carcinogenic chemicals in drinking water are set at a concentration at which no known or anticipated adverse health risks will occur, with an adequate margin of safety.
City of South Gate 3 2025 PHGs Report
15 Gross Alpha - OEHHA has not established a PHG. USEPA has established an MCLG of O.
USEPA has determined the risk associated with the MCL is 1 excess case of cancer in 1,000 people exposed over a 70-year lifetime for the most potent alpha emitter.
Gross Beta - OEHHA has not established a PHG. USEPA has established an MCLG of O.
USEPA has determined the risk associated with the MCL is 2 excess cases of cancer in 1,000 people exposed over a 70-year lifetime for the most potent beta emitter.
Hexavalent Chromium - OEHHA has determined the health risk associated with the PHG is 1 excess case of cancer in a million people and the risk associated with the MCL is 5 excess cases of cancer in 10,000 people exposed over a 70-year lifetime.
PFOA - OEHHA has determined the health risk associated with the PHG is 1 excess case of cancer in a million people. There is no California MCL for PFOA: therefore, the risk information associated with the MCL is not available/applicable.
PFOS - OEHHA has determined the health risk associated with the PHG is 1 excess case of cancer in a million people. There is no California MCL for PFOS; therefore, the risk information associated with the MCL is not available/applicable.
PCE - OEHHA has determined the health risk associated with the PHG is I excess case of cancer in a million people and the risk associated with the MCL is 8 excess cases of cancer in 100,000 people exposed over a 70-year lifetime.
TCE - OEHHA has determined the health risk associated with the PHG is 1 excess case of cancer in a million people and the risk associated with the MCL is 3 excess cases of cancer in a million people exposed over a 70-year lifetime.
Uranium - OEHHA has determined the health risk associated with the PHG is 1 excess case of cancer in a million people and the risk associated with the MCL is 5 excess cases of cancer in 100,000 people exposed over a 70-year lifetime.
City of South Gate 4 2025 PHGs Report
16 5.O Identification of Risk Categories
Section 116470(b)(3) of the Health and Safety Code requires identification of the category of risk to public health associated with exposure to the contaminant in drinking water, including a brief, plainly worded description of those terms. The risk categories and definitions for the contaminants identified above are shown on the accompanying table.
6.O Description of Best Available Technology
Section 11 6470(b)(4) of the Health and Safety Code requires a description of the BAT, if any is available on a commercial basis, to remove or reduce the concentrations of the contaminants identified above. The BATs are shown on the accompanying table.
7.O Costs of Using Best Available Technologies and Intended Actions Section 11 6470(b)(5) of the Health and Safety Code requires an estimate of the aggregate cost and cost per customer of utilizing the BATs identified to reduce the concentration of a contaminant to a level at or below the PHG or MCLG. In addition, Section 116470(b)(6) requires a brief description of any actions the water purveyor intends to take to reduce the concentration of the contaminant and the basis for that decision.
The City operates one Spray Aeration Treatment System installed in the South Gate Park Reservoir for the treatment of PCE and TCE detected in the local groundwater at four of the City's water supply wells.
Arsenic - The BATs for removal of arsenic in water for large water systems are: activated alumina, coagulation/Filtration, electrodialysis, ion exchange, lime soffening, oxidation/Filtration, and reverse osmosis. Arsenic was detected above the PHG in the local groundwater. The City is in compliance with the MCL for arsenic. The estimated cost to reduce arsenic levels in local groundwater to below the PHG of O.004 microgram per liter (4g/1) using ion exchange was calculated. Because the DDW detection limit for purposes of reporting (DLR) for arsenic is 2 pg/1, treating arsenic to below the PHG level means treating arsenic to below the DLR of 2 pg/1.
There are numerous factors that may influence the actual cost of reducing arsenic levels to the City of South Gate 5 2025 PHGs Report
17 PHG. Achieving the water quality goal for arsenic could be approximately $4,030,000 per year, or $279 per service connection per year.
Copper - USEPA has determined the BAT to reduce copper in drinking water to be corrosion control optimization. This method is capable of bringing a water system into compliance with the Action Level (AL) of copper at 1,300 pg/1. The City water system is already in compliance with the copper AL, meets all State and federal requirements, and is therefore deemed by DDW to have optimized corrosion control.
Further corrosion control optimization would be incapable of achieving the PHG; therefore, the cost of reducing copper to the PHG level cannot be estimated. The principal reason for this is that the largest source of copper in tap water is the pipe and fixtures in the customer's own household plumbing. Copper has not been detected in the City's source waters. Factors that increase the amount of copper in the water include:
Household faucets or fittings made of brass;
Copper plumbing materials;
Homes constructed before 1980;
Water supplied to the home is naturally soff or corrosive; or Stagnant water in the household plumbing for several hours or longer.
The City collected extensive triennial lead and copper tap samples in 2024. The copper levels in all the most recent samples are below the AL. The City will continue to monitor the water quality parameters that relate to corrosivity, such as pH, hardness, alkalinity and total dissolved solids, and will take action if necessary to maintain the water system in an optimized corrosion control condition.
Gross Alpha, Gross Beta, and Uranium - The only BAT for the removal of gross alpha in water for large water systems is reverse osmosis, which can also remove gross beta and uranium, if detected. Gross alpha and gross beta were detected above their respective MCLGs in the local groundwater. Uranium was detected above the PHG in the local groundwater. The cost of providing treatment using reverse osmosis to reduce gross alpha levels in local groundwater to the MCLG of 0 picoCurie per liter (pCi/l) (and consequently gross beta in the local groundwater to below the MCLG of 0 pCi/l and uranium in local groundwater to below the City of South Gate 6 2025 PHGs Report
18 PHG of O.43 pCi/l) was calculated. Because the DLR for gross alpha is 3 pCi/1, treating gross alpha to 0 pCi/l means treating it to below the DLR of 3 pCi/l (and treating gross beta and uranium to below their respective DLRs of 4 pCi/l and 1 pCi/l). Achieving the water quality goal For gross alpha could range From $1,300,000 to $11,100,000 per year, or between $90 and $768 per service connection per year.
Hexavalent Chromium - The BATs for removal of hexavalent chromium in water for large water systems are: ion exchange, reduction/coagulation/filtration, and reverse osmosis.
Hexavalent chromium was detected above the PHG in the local groundwater. The City is in compliance with the MCL for hexavalent chromium. The estimated cost to reduce hexavalent chromium levels in the groundwater to below the PHG of O.02 pg/l using reduction/coagulation/filtration was calculated. Because the DDW DLR for hexavalent chromium is O.1 lyg/1, treating hexavalent chromium to below the PHG level means treating hexavalent chromium to below the DLR of O.1 pg/1. There are numerous factors that may influence the actual cost of reducing hexavalent chromium levels to the PHG. Achieving the water quality goal for hexavalent chromium could be approximately $5,560,000 to $34,700,000 per year, or between $385 and $2,410 per service connection per year.
PFOS and PFOA - The BATs for removal of PFOS and PFOA in water for large water systems are: granular activated carbon, ion exchange, and reverse osmosis. PFOS and PFOA were detected above their respective PHGs in the local groundwater. The City is in compliance with the State requirements for PFOS and PFOA. The estimated cost to reduce PFOS and PFOA levels in the groundwater to below their respective PHGs of 1 nanogram per liter (ng/l) and
0.007 ng/l using granular activated carbon was calculated. Because the DDW Consumer Confidence Report Detection Level (CCRDL) for PFOS and PFOA is 4 ng/1, treating PFOS and PFOA to below their respective PHG levels means treating PFOS and PFOA to below the CCRDL of 4 ng/1. There are numerous factors that may influence the actual cost or reducing PFOS and PFOA levels to their respective PHGs. Achieving the water quality goal for PFOS and PFOA could be approximately $491,000 to $4,130,000 per year, or between $34 and $286 per service connection per year.
PCE and TCE - The BATs for removing PCE and TCE in water are granular activated carbon (GAC) and packed tower aeration (PTA). PCE and TCE were detected above their respective PHGs in the local groundwater, with water from four of the City's wells being treated at the City's City of South Gate 7 2025 PHGs Report
10 19
Spray Aeration Treatment System; PCE and TCE were detected above their respective PHGs in the combined water from the untreated and treated wells. PCE was detected above the PHG in the treated water from the City's Spray Aeration Treatment System. The City is in compliance with the MCL for PCE and TCE. The estimated cost to treat PCE and TCE in the local groundwater to below their respective PHGs of O.06 lig/l and 1.7 pg/l using PTA was calculated.
Because the DLR for PCE and TCE is O.5 pg/1, treating PCE and TCE to below their respective PHGs means treating PCE and TCE to below the DLR of O.5 pg/1. There are numerous factors that may influence the actual cost of treating PCE and TCE levels to their respective PHGs.
Achieving the water quality goal for PCE and TCE using PTA could range from $762,000 to $2,850,000 per year, or between $53 and $197 per service connection per year.
All Contaminants - In addition, a cost estimate to treat all water produced by the City using PTA and reverse osmosis to remove all the contaminants detected above the PHGs or MCLGs was calculated. All the contaminants listed in the accompanying table may be removed to non- detectable levels by PTA and reverse osmosis. As shown on the accompanying table, achieving the water quality goals for all contaminants using PTA and reverse osmosis could range from $3,490,000 to $26,200,000 per year, or between $242 and $1,8"l0 per service connection per year.
For additional information, please contact Mr. Chris Castillo at (323) 563-5790, or write to the City of South Gate, 4244 Santa Ana Street, South Gate, California 90280.
J 1248712487-09 South Gate PHG 20251Soulh Gate2025 PHGtextFinal docx City of South Gate 8 2025 PHGs Report
\1 20
2025 PUBLIC HEALTH GOALS REPORT
CITY OF SOUTH GATE
PARAMETER
UNITS
OF
MEASUREMENT
I::G
IMCLG)"
MCL
OR
(AL)
DLR
OR
(CCRDL)
CONCENTRATION CATEGORY I
OF I
RISK I
CANCER RISK
AT PHG
OR MCLG
CANCER
RISK
AT MCL
BEST
AV AILAEILE
TECHNOLOGIES
AGGREGATE
COST
PER YEAR
COST PER
SERVICE CONNECTION
PER YEAR
VALUE RANGE
INORGANIC CHEMICALS
/Vsenc
Copper (b)
Hexavalent Chromium
ORGANIC CHEMICALS
Tetrachloroethylene (PCE)
Tnchloroethylene (TCE)
Petfiuorooctanesulfonic Acid (PFOS)
Petfluorooc(anoic Acid (PFOA)
RADIOLOGICAL
Gross Alpha Pariide Activiiy
GTOSS Beta Pafficle Activity
titanium
4gll
litJl
ug[
4g/1
4g/1
ngjl
ng/l
pCill
pCi{l
pCi{l
0 004
300
0 02
0 06
17 1
0 007
(O)
(O)
(143
10 (1 ,300)
10 5
5 4-
4-
15 50
20 2
50 01
05 05
(4)
(4)
3 4
1 21
500
25 ND
ND
22 84
ND
56 26
ND - 5 5
NA
NO - it)
ND-1 1
ND - 31
ND-33
ND-14
ND-67
56 1 i -39
c
D
c
c
c
c
c
c
c
c
1 x 1 0"'
(C)
1 x 1 0'
S x lO'a
1 x 1 0'a
1 x 1 0'a
1 x 1 0'
o
o
< x 1 0'a
2 5 x 1 0-a
(C)
5 x 4 0"'
8 x 10'
3 x 10'
(C)
(C)
j x j O"
2 x 'l O"
5 x 10'
AA,CfF,E,IE. LS,O{F,RO
CC
IE, FIICIF, RO
GAC,PTA
GAC,PTA
GAC, IE, RO
GAC, IE, RO
RO
IE, RO
IE, RO, LS,CIF
$4,030,000 [a)
(d)
S5,560,000-$34,700,000 tei
$762,000 - 32,850,000 (f)
$491 ,000 - S4.130.000 (g)
Sl,300,000 - Sll,TO0,000 (h)
$279 (a)
(d)
$385 - $2,4l O (e)
S53 - S197 (f)
S34 - S286 (g)
S90 - S768 (h)
ALL CONT AMIN ANTS PTA and RO $3,490,000 - S26,200,000 (i) S242 - $1,810 (i) a MCLGs are shown in parentheses MCLGs ate provided only when no applicable PHG exists a' Federal MCL
RISK CATEGORIES
C (Cacinogen) = A substance ihat is capable oT producing cancer D (Digestive System Toxicity) = Causes nauseas, vomiting, diarrhea NOTES
AL = Action Level
CCRDL = Consumer Confidence Report Detection Level DLR = Detection Limit Tor Purposes of Reporiing
MCL = Maximum Contaminant Level
MCLG = Maximum Contaminant Level Goal
4g/1 = mlCtOgtamS per liter Or PARTS per billion
NA = Not Applicable
ND = Not Detected
ntJl = nanograms per liter or parts pet tnllion
pCijl = picoCunes per liter
PHG = Public Health Goal
TREATMENT TECHNOLOGIES
AA = Activated Aluminum
CC = Corrosion Control
(jF = Coagulation/Filtta!ion
E = Electrodialysis
GAC = (;(Bllular Activated Carbon
IE = Ion Exchange
LS = Lime Soffening
01F = 0xidati0njFiltTati0n
PTA = Packed Towtt Aetation
R/C/F = peduction/Coagulation/Filtration
RO = Reverse Osmosis
(a) Estimated cost to remove arsenic using IE
(b) An aciion level has been established for copper The action level is exceeded il the 90th petcentile concentration in samples collected throughout the distribution system is higher than the action level The table shows the 90th petcentile concentration of the most recent group of samples collected (c) Not applicable Cancer nsk cannot be calculated (d) Costs could not be estimated
(e) Estimated cost !o remove hexavalent chromium using RICIF (f) Eshmated cosi to remove PCE and TCE using PTA (g) Estimated cost to remove PFOS and PFOA using GAC (h) Estimated cost to remove gross alpha pariicle aciivity using RO, which also removes gross beta particle activity and utatuum (i) Assuming treating the entire production by PTA and RO, which can remove all contaminants listed in the above table io below the deteciable levels 21 .At;ta,c5,g4ent B
CITY OF SOUTH GATE
NOTICE OF PUBLIC HEARING
lUi 1 /i 21)z'5
F!LED
NOTICE IS HF,REBY GIVEN that the City Cormcil of Sorith Gate, Califori'iia will conduct a publichearing forthepurpose ofreceiving comments o.i':ithe City's 2025 PublicHealth Goals (PHG) Repoit as reqriired by the California Health and Safety Code Section 116470. A copy of the PHG can be reviewed in t'he City Clerk's office diring normal business hoxu:s. The Public Hearing is schedciled for:
DATE:
TIME:
LOCATION:
TUESDAY, AUGUST 26, 2025
6:30 P,M.
In-Person at City Hall-8650 Califoinia Ave. Sorith Gate CA 90280 ThePublicHearingmeetingyvillbecpnductedinperson. Anycommentsmaybemadeinpersonat the hearing or in ivriting to the City Clerk or the City Council prior to the hearing.
Written commetits shall be mailed or delivered to the City Clerk's Office, 8650 California Ave, SOllth Gate, Californian 90280 0r at [email protected] nO later than4'.00 p.tn., AuguSt26, 2025.
Should you have any questions, pleiase contact Chris Castillo, 'Water Division Manager, by phone (323)563-5779 or by email at ccastil}o@sogate,otg.
NOTICE IS HEREBY GIVEN that any and all persons interested in (he matter hereinabove set forth are privileged to attend said hearing and then and there testify or present evidence upon any matter relating thereto.
TFnS NOTICE IS GIVEN by the order of the City Clerk of said City and is datea this hhly 17, 2025.
Y Giaze City Clerk
Publication date: Thursday, July 24, 2025
411-731-71-6303
i3
Account No.:
22 SOUTH GATE PRESS
1007 N SEPULVEDA BLVD STE 1357, MANHATTAN BEACH, CA 90266 Telepl'ione (323) 558-5720 / Fax (213) 834-0584
Ofiice ol the
Bou$i!Qi)i)'Q"'!i!:mp only
.)(B, 2 8 2'025
FILED
Yodit Glaze, City Clerk
CITY OF SOUTH GATE /CITY CLERK
8650 CALIFORNIA AVE
SOUTH GATE, CA - 90280
PROOF OF PUBLICATION
State of Callfornla
County or LOS ANGELES
(2015.5 c.c.p,)
NOtiCe %ei HRG - NOTICE OF HEARING
Ad Description:
2025 Public Health Goals (PHG) Report
WWA#: 3948655
CITY OF SOUTH G ATE
NOTICE OF PtlBLIC HEARING
NOTICE IS HEREBY GIVEN-lhaj the Cily Council
of Soulh Gale, Calilomia mll conduct a public
heaSng for ihe purpose 'of ieceiving conimenls on
COde SeCliOn li(1470. M.0p7 0T llie PHG Can be
reviewed In' the Clly.Cmtk's otncs during normal
bu)i@ess litiurs. The Put;11c Healing la 3hsduled
DATEi TLIESDAY, AuGtlST 28, 2025
TIMEi 8:30 P.M.
LOCATION: In-Person al City Hall-8850
CsliTomla Ave, Soulh Gale CA 90280
Ttiii Publk. Seaiing ieellng w1ii bo conducted In
per4orl. An3gommepls ma9 bp made in pets(In alIhs heanng Or In m(fling lo-uie City Clerk OT the Cil9 (iolincil Jnor lo the heailng.
Wnilen ctim(+isqls shall bfi mailed or delivered to
no laiey th'an 4:00 p.m., August 2fi, 2025.
(323)56:!k5779 0T by email al
ccasilllo()ogals.org,
NOTICE IS HEREB'/ GIVEN that any snd !Ill
persons Inlefested In lhe matter herelnabove set
yrzarzs
MA-3948655#
SOUTH G ATE PRESS
07/24/2025
Executed on: 07/24/2025
At Los Angeles, California
I certify (or declare) under penalty of penury that the roregoing is trLle and correct.
iiiviiiviiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii:ifi'iiii'i:iigiiiiiiiiii q000007161971
Email
l't 23
I S Gill h
%L
hment C
Since1991, California water utilities have been providing information on water served to its consumers. This reportis a snapshot of the tapwaterqualitythatweprovidedlastyear. lncludedaredetailsaboutwhereyourwatercomesfrom,howitistested,whatisinit,and how it compares with state and federal limits. We strive to keep you informed about the quality of your water and to provide a reliable and economic supply that meets all regulatory requirements.
Santa4rl.35('
Rreskone Blvd
ffl
Hwy
Yourtap water comes from local, deep groundwater
welts that supply our service area shown on the
adjacent map. The quality of groundwater delivered
to your home is presented in this report
Your drinking water is tested regularly for unsafe evelsofchemicals,radioactivityandbacteria at
the source and in the distribution system.
We test weekly, monthly, quarterly, annually
or less often depending on the substance. State
and federal laws allow us to test some substances
ess than once per year because their levels do
notchange frequently. All water quality tests,
are conducted by specially trainedtechnicians
in state-certified laboratories (-j
15 24
Whatare Drinking WaterStandards?
The U.S Environmental Protection Agency (USEPA) limits the amount of certain substances allowed in tap water. In Caiifornia, the State WFeadteerra? eEsPoAuSrcHeslsCtoornlCtarollly,BCoaal:dfo(rSnt.laatel. mWiatstearreBomaordre) rsetgrlnuglaetensttthapanwthaeteFregeuraalilt0ynbeyS. enforcing limits that are at least as stringent as the Level (MCL) for each of the prima-ry and secondary standards. The MCL is the highest level of a sub';tance that is allowed in your drinking water.
Public Health Goals (PHGs) are set by the California Environmental Protection Agency (EPA). PHGs provide more information on the quality of drinking water to customers, and are similar to their federal counterparts, Maximum Contaminant Level Goals (MCLGs). PHGs and MCLGs are advisory levels that are nonenforceable. Both PHGs and MCLGs are concentrations of a substance below which there are no known or expected health risks
HowDolRead the Water Quality Table?
Although we test for over 100 substances, regulations require us to report only those found in your water. The first column of the water qualitytablelistssubstancesdetectedinyourwater. Thenextcolumnslisttheaverageconcentrationandrangeofconcentrationsfoundin your drinking water. Following are columns that list the MCL and PHG or MCLG, if appropriate. The last column describes the likely sources ofthese substances in drinking water.
To review the qciality of your drinking water, compare the highest concentration and the MCL. Check for substances greater than the MCL.
Exceedence of a primary MCL does not usually constitute an immediate health threat. Rather, it requires testing the source water more frequently for a short duration. If test results show that the water continues to exceed the MCL, the water must be treated to remove the substance, or the source must be removed from service. lie a#i#iia
The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some cases, radioactive material and can pick up substances resulting from the presence of animals or from human activity.
Contaminants that may be present in source water include:
Microbial contaminants, including
viruses and bacteria, that may
come from sewage treatment
plants, septic systems, agricultural
ivestock operations, and wildlife;
Microbial contaminants, including
viruses and bacteria, that may
come from sewage treatment
plants, septic systems, agricultura
or result from urban stormwater
runoff. industrial or domestic
wastewater discharges, oil and gas
produdion, mining orfarming.
Organic chemical contaminants, including synthetic and volatile organic chemicals, that are byproducts ofindustrial processes and petroleum production, and can also come from gas stations, urban stormwater runoff, agricultural application, and septic systems;
Pesticides and herbicides, which
may come from a variety of sources
such as agriculture, urban storm-
water runoff, and residential uses;
Radioactive contaminants, which
can be naturally occurring or be the
result of oil and gas production and
mirung activities.
In order to ensure that tap water is safe to drink, the U. S. Environmental Protection Agency (USEPA) and the State Water Resources Control Board (State Water Board) prescribe regulations that limit the amount of certain contaminants in water provided by public water systems.
The State Board regulations also establish limits for contaminants in bottled water that must provide the same protection for public health.
All drinking water,including bottled water, may reasonably be expected to contain atleast small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the EPA's Safe Drinking Water Hotline (1-800-426-4791 ). You can also get more information on tap water by logging on to these helpful web sites:
USEPA's web site - https://www.epa.gov/ground-water-and-drinking-water/safe-drinking-water-information State Water Board web site https://www.waterboards.ca.gov/drinkingwater/certlic/drinkingwater/Chemicalcontamina5,.html -7'
/ Lea d Can cause serious health effeCtS in people Of all ages, especially pregnant people, infants (bath formula-fed crehsipldornesn.l,LleeafOdr:pnrodVri.lndklningghwlgahtqer,iasrlptyridm,Ianrki51yngfroWmatemraatne=riarelsmaonVdlnpgalretasdupselpdeisn=suetrvCaicnenloin:ClsOlnatprdQl:Inhheovmarele.ptyluomfmbiantge,Tla7sffiua7e7:In:Sh'oeupttiluWmbFjln'ig . lk
25 ShouldlTakeAdditionalPrecautions?
Some people may be more vulnerable to contaminants in drinking water than the general population. Immunocompromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or otherimmune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. The USEPA/Centers for Disease Control guidelines on appropriate means to lessen the risk ofinfection of Cryptosporidium and other microbial contaminants are available from the USEPA's Safe Drinking Water Hotline (1-800-426-4791).
The City of South Gate conducted an assessment of its groundwater supplies in 2003 and amended the assessmentin 2016 to include the new Well 29. Groundwater supplies are considered most vulnerable to water supply wells and the following activities: dry cleaners, car washes, auto repair shops, bus terminals, parking iots/malls, appliance repair, office buildings, rental yards, high density housing, recycling centers, apartments & condominiums, schools, road/streets, storm drains discharge points, and medical/dental offices/clinics. A copy of the approved assessment may be obtained by contacting South Gate Water Operations Supervisor Daniel Dhayer at (323) 357-9653. > d
How CanlParticipate in Decisions
On Waterlssues ThatAffectMe?
If you have specific questions about your tap water quality, please contact Daniel Dhayer, South Gate Water Operations Supervisor, at (323) 357-9653.
* Fix leaky faucets in your home - save up to 20 gallons every day for every leak stopped. k Save between 15 and 50 gallons each time by only washing full loads of laundry. 4) Adjustyoursprinklerssothatwaterlandsonyourlawn/garden,notthesidewalk/driveway-save500gallonspermonth. 4) Use organic mulch around plants to reduce evaporation - save hundreds of gallons a year.
The public is welcome to attend City Council meetings on the second and fourth Tuesday of each month at 6:30 p.m. in the City Council Chambers, South Gate City Hall at 8650 California Avenue, South Gate, California 90280. @ visit http://www.epa.gov/watersense for more information.
The Safe Drinking Water Act requires the Environmental Protection Agency (EPA) to identify unregulated contaminants for potential regulations. Every five years, EF"A identifies a list of unregulated contaminants to be monitored for by the nation's water utilities over a three year period. This is occuring in 2023-2025 with the fifth UCMR (UCMR-5). In 2023, the City of South Gate began monitoring for a total of 30 ii5 from its welts along with a corresponding sampling fr6m i*flqc%inB water from each well. Once EPAhas obtained.
this occurrence data are required to deterr'riine'ifthere is a'meaninJal opportunity for increased health Qte(t.i.gn o{.drinking water,.k"y.,j,i.l@lJp'g$'We:
contaminants.The findingsfrom %his mprirtoring arezeppyI34,ip ;13is year's <Ion- su,'Be'y Coiifidence Report. . ', &. ,4
t'7
26 ?n'2/I Consumer Confidence Report
Results are from the most recent testing performed in accordance with state and fedeial dnnking water regulations.The State allows the City to monitor for some contaminants LEES than OnCe per Year beCauSe the CONCENTRATIONS OftheSe COntaminantS da net change ffequently. Some of the data, though TepTeSentatiVe, are more than One Jean Old. %;ytf;4f__ppxtm;44syQHt5'6_@q5 ag)':qe-'Q:i@k-HgBsA'reb"r;rr_"yUttibe7i.,:@(:": _:_ffi.V ;il__ __ iaa 'a-} *a:a-{::'-ffi=::=i74fP-+a__.l_l-:ji j.ait:==i'.:=(Ik,m-.m%_,,_xu7_t7hjwvi.b_&+ v=.-l_,a % i- .. _l OR(}ANIC
CHEMICAL!i iliilll) ... Sampled in 2024
aROuNDlJATER PRIMARY
MCL
MCLG
iir PHG
MAJOR SOuRCES IN DRINKiN WATER
AV!iRAGE y iANGE
1. I-Uichloroelhylene luqll) 0.07 N D - 0.52 e TO Discha+qe Trom induslnal chemical Jaclones Tekachloioelliylene (PCE) ii) 0 in ND - l .1 5 0 06 ia ) Discharge from faclones. dry cleaners. and auto shops (melal deg+easer) Some people who use water containing lelracliloroelhylene in excess of Ihe MCL over many years tnay expenence liver problems. and may have an increased nsk ol galling cancer The City has taken aclion using an appropriale ltealmenl leclimque (TTI Wafer aiter treatment is in coinpliance and beltiw Ihe MCL.
Tnchloroelhylene (TCE) li) 0 40 ND - 3 0 5 l 7 (a)
Discharqe tttun metal degreasing siles and other taclories Some people who use water conlaimng Incliloroelliylene in excess at lhe MCL over many years may experience liver problems and may have an increased risk oT getting cancer INOR(iANICS Samplsd from 2022 .0 2024
Arsenic (4gll) l .7 ND - 3 2 TO 0.0041a) ETOSiOn Or natural deposits, glassjeleclronics production Wallet. niliOtt Barium (mg{l) 0.1 ND - 0 13 1 2 (a) Oil drilling waste and metal refinery discharge. erosion of natural deposils Fluonde (mg/l) 04 0 32 - 0 38 20 l ia) Erosion oL natural deposits, water additive Ihal promotes strong teeth Hexavalenl Chromium (ugll) U) 36 0 57-10.0 10 0 02
€ iSChaTge from elet.lTOplaling tttCIOneS, lealh8ff iannenes, wood p+eservalion, chemical synthesis, refractory p+oduclion, and textile manu+aclunng facililies, erosion oT natural deposits
Nitrate (mgll as N) 1 .4 0 3 - 2.0 10 TO ial Runoff and leaching Itom fedilizet use7seplic lankafsewage. natural erosion RADIOLO(xl(:AL - ipCill) [Resiills are Ttom 2021 to 20;4) GTOSS Alpha 4.i4 2.03 - 6 69 15 o Erosion of natural deposils Gross Beta 5.04 5 64 50 o Decay oT nmutal and man-made deposits Radlum 226 ND ND
5 (b)
0.05 Erosion of natural deposits
Radium 228 ND ND 0.O i 9 Erosion oT natural deposits Lkanium 2 83 2 i - 3.9 20 0 43 ial Erosion oT natural depiisils PQIMARY STANDAQDS MONrTOQED IN THE DISTRIBIJTION SYSTEM - MANDATED FCH2 PUBLIC hEALTH DIS SYSnM Mll:LG
AWRAGB% RAN(iE% McL o,PHa
POSITIVE F'O!ilTlVE
olal Colifomi Baclena
Colitomi and E Coli Baclena
No of Acute Violations
0 0%
0%
o
pTtiSeni In 1118 enWonmenli
and animal Tecal waste
DISTRIBklTION SYSTEM
AVERAW RANW
0.25 ND - 2 2 TT
ia)
D181NFECT10N RESIDUALS
olal Tnhalomellianes-TTHMS
Acid8 (pgll)
Residual (mgn)
DIS
HIGHEST RLINNING
ANNUAL AVffRAGE
fl.i
2.7 RANGE
2.2 - 13.0
ND - 5 4
0 52 - 1 97
MCL
80 60
4.O id)
or PH(5
of waler chlonnalion
oL dnnking water disinTeclion
4.[) ie) Dnnkmg waler disinTeclanl added for treatment Tl4t TAP
CON8TITL1ENTS
in 2024
(mgll)
(ug4)
0 50 (l)
0 il)
SYSTEM
NUMBER OF SITE
ABOVE AL
o
o
AL or PHG
1.3 AL O.3 la)
15AL 02 (a)
lion
SECONf:IARY STANf:iARDS MON'lTOREf:+ AT THE SOkAQCE-FOR AESTHETIC PU91POSE5 ltom2022to2024 GROuNDWATER SECONDARY
Index 121 12j Non-c67rosive
units ND ND 15
0.5 0.5 Non-conosive
81 ND-46 50
673.3 5!10 - 750 'l
1 I 16C : 48{ 1000
5 i O.1 - 0.2 5
in202'lIndex
(+igll) Ig)
odor
Conduclance
olal Dissolved Solids
NR.LG
or PHG
conosion of household plumbing, erosion of natural deposits conosion ot household plumbing, industrial manuTacluret discharges from natural
balance of
seawater innuencelyom natural
maienals
induslrial wastes
balance of
Trom natural deposits
malenals.
that form ions when in water. seawater influence
from natural industnal wastes
from natural
runoff
SECONDAR'l STANDAQDS MONrTOQED IN THE r:irSTFllBUTlON SYSTEM-FOR AESTHETE PUQPOSES DISTRIBllTION SYSTEM SECONDARY MCLG
AVERAGE RANGE MCL iirPHG
2.6 ND-TO 15 -
32 5 ND -
PHYSICAL CONSTITuENTS
rinilsl
odor
maierials
tnalenhls
@-j_53J3ji--C34,-Ofsj5jg;,6.' 'i"!.:"9.:.."7fTt:".J'.>'a'.'.j.Wf; € !Sampled from 2022 to 2024 GROUNDWATER
AVERAG! RANOE
Alkalinity (mg{l) 190 0 170 - 210
Calcium (mg/l) 70 9 61 .6 - 83 2
j,4 - [)ioxane (utJl) (h) [1.9 ND-1.5
Magnesium (m(l) 14 8 121-173
pH (standam unit) 75 69-80
Polassium lmgll) 31 2.6 - 3 6
Sodium (mg/l) 442 40 - 48
Tolal Hardness (mg/l) 238 2 204-279
Sampled in 2024 - Analyzed by EPA Method 533 Minimum Reportinii Level = IMRL)
PFRFLUOROBUTANESLILFONIC
ACID (PFBS) (nJl) NL=500 ntJL
MRL = 0 003 ugtL 22 NO - 4 0
PERFLUOROHEPTANOIC ACID
(PFHpA) (ng/l) MRL - 0.003 ugfL 19 ND - 3 1
PERFLuOROHEXANE SULFONIC
At':ID (PFHxS) (ntJl)
NL==3 ng7L
MRL = 0 003 ugtL 33 NO - 6.1
P € RFLuOROHEXANOIC ACID
(PFHXA) (ng{l) MRL = 0.003 ug/L 3.1 ND - 6 2
PERFLLIOROOCTANE SuLFONIC
ACID (PFOS) (ngll)
NL=6.5 nglL
MRL = 0004 ugfL 16 4 NO - 28
PFRFLIIOROOCTANOIC ACID
(PFOA) (ng{l) NLa5.1
ngfL
rviRL = 0 004 uglL 68 NO - M
18 27
FIFTH UNQEGULATED CONTAMrNANT MJNrTOQlNG QEGU_ATrON (UCMR5) Monitored in 2i):!:1-2024
CHEMICAL!i PARAMETERS
peillumoliexanon: acid (PFHxA)
AVERAGE RANGE
MINIMUM
REPORTTNG
LEVEL iMRL)
Innll 1
At)[)ITIONAL INFORMAnON
0 0006 N[) - 0.0032 0.003
PFAS are a group o( synthetic clienin;als used m a wde range of consumer products and aiJselnal applicauons mcluding niin-aiick cookware. water-repellent clollung. slain- resistant faltics end ca@eis. cotntelits, Nrefighling foams. electroplating, and produi.ls Ihm ipim grease water, and oil PFAS are liiund in Ihs blood of people and animals and in Water ak jsh. and soil at 10cauons BGIO:3 Ilie united Slates and Il1e WO+ld per!luaiohexanesultanic acid (PFHxS) 0 0009 NO - 0 0043 0.003 perlluonnoctanon: acid IPFOA) 0.0015 ND - 0.0075 0 004
perfiuoraoclanesultoniii acid (PFOS) 0 0038 NO - O.Oi 90 0 004 peThuoropenlanon: ai.id (PFPeA) 0.0007 ND - 0.0036 0.003 Footnotes (Notas alpie de la p6gina)
,, I iM+t
(a) Calilomia Public Health Goal (PHG) Other advisory levels lisied in this column ate federal Maximum Conlaminant Level Goals (MCLGs) (b) Combined Radium 226 + Radium 228 has a Maximum Coniaminanl Level (MCL) of 5 pCi/L (c) Runrung annual average used to calculate average, range. and IICL compliance (d) Maximum Residual Disinfectant Level (MRDL)
(e) Maximum Residual [)isinleclanl Level Goal (MRDLG) (Q 90th percenlile from the most recent sampling at selected customer taps. (g) One well has treatment loy iron and manganese and alter treatment the well is in compliance Monthly sampling was iniliated to ensure Iron and Manganese levels remained below the standard The manganese secondary MCLs are sei to protecl against unpleasanl effects such as color. taste. odor. & staining oT laundry/plumbing fixtures A iron or manganese seconary MCL exceedance does not pose a health risk
(h) The Notilicaiion Level oT 1 ug/l for 1,4-Dioxane was exceeded in several wells in 2024 Some people who use waier containing 1,4-dioxane in excess oT the Notification Level OV€ ( many years may experience liver OT kidney problems and may have an increased risk of getting cancer. based on studies in laboratory animals This well system monitors samples quarterly for 14-Dioxane (i) This well system uses ihe spray aetation treatment technique to remove Tettachloroethylene and Trichloroethylerie Ltom louy (4) oT its wells prior to distribution. Only one of the four wells was active in 2024 The data located on the water quality table is representative ffom the disiribution system in 2024 Wafer aTtei treatment is in compliance and below the MCL 0) Hexavalent Chromium (CR-6) vtas detected in several wells in 2024 Pursuant to the Detection Limits TO( Purposes of Reporting (DLRs), the DLR {or Hexavalent Chromium is 0 0001 mglL tit 01 uglL Tlie City oT Sou!h Gale monitors Tor Hexavalenl Chromium and has not exceeded the annual runrung average oT 10 ug{l Notification of PFOA/PFOS: PFOA and PFOS are manmade lluorinated organic chemicals that aye part of a larger group of chemicals referred to as per- and poly-fluoroalkyl substances (PFASs). These substances have been synthesized for water and lipid resistance and have been used exlensively in consumer products such as carpets. clothing. fabrics loy lumiture. paper packaging lot loorJ. and other materials (e.g., cookware) designed to be waterproof, stain-resistant oy non-stick. In addition, they have been used in fire-retarding foam and various industrial processes. PFAS are resistant to degradation and do not break down in Ihe environment. In May 2016. the United States Environmental Proteclion Agency (u.s. EPA) issued a 11tetime heallh advisory 10T PFOS and PFOA 10T drinking water, advising municipalities that they should notify their customers oT the presence ol levels ovey 70 parts per trillion (PPT) or nanograms per liter (NG/) in community water supplies.
In August 2019, State Water Resounces Comrol BOard, DiViSiOn Of Drinking Water (DDW), revised the notif=ation levels tO 6.5 ppt far PFOS and 5.1 ppt far PFOA. The single health adVi80ry response level (10T the combined values of PFOS and PFOA) remained at 70 ppt. On February 6, 2020, DDW issued updated drinking water response levels of TO ppt for PFOA and 40 ppt lot PFOS based on a running four-quarter average. In 2021 DDW issued a notification level for PFBS of 500 ppt and loy PFHxS of 3 ppt.
Exposure to PFOA and PFOS over certain levels may result in adverse health effects, including developmental effecls to fetuses during pregnancy or to txeastled infants (e.g., low birth weight, accelerated puberty, skeletal variations), cancey (e.g., testiculai, kidney), liver effects (e.g., tissue damage), immune effecls (e.g., antibody produclion and immunity), thyoid effects and other effetls (e.g., cholesterol changes)." Perfluorobutane sulfonic acid [PFBS] has a notification level of 500 ng/L (ppt). Penluorobutane sullonic acid exposures resulted in decreased thyroid hormone in pregnant Temale mice.
Abbreviations (Abreviaciones)
< = less than
NA = constituent not analyzed
51 = saturation index
pCi/l = picoCuries per liter
uS/cm = microSiemens per centimeter
mg/l = milligrams perliter or parts per million (equivalent to l drop in 42 gallons) ng/l = nanograms perliter or parts pertrillion (equivalenttoldrop in 42,000,000 gallons) pg/l = micrograms perliter or parts per billion (equivalent to l drop in 42,000 gallons) ND = constituent not detected at the reporting limit NTU = nephelometric turbidity units Definitions (Definiciones)
Maximum Contaminant Level (MCL):The highest level of a contaminantthat is allowed in drinking water. Primary MCLs are set as close to the PHGs (or MCLGs) as is economically and technologically feasible. Secondary MCLs are set to protectthe odor, taste, and appearance of drinking water.
Maximum Contaminant Level Goal (MCLG):The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs are set bythe u.s. Environmental Protection Agency.
Maximum Residual Disinfectant Level (MRDL):The highest level of a disinfectant allowed in drinking water.There is convincing evidencethat addition of a disinfectant is necessary for control microbial contaminants.
Maximum Residual Disinfectant Level Goal (MRDLG):The level of a disinfectant below which there is no knoyvn or expected riskto healttl, MRDLGs do not reflect the benefits ofthe use of disinfectants to control microbial contaminants.
Notification Level:The level at which notification ofthe publicwatersystem governing body is requirea. A health-based @4vis.o,lTa'vetforan unregulatedecontaminant. "
Public Health Goal (PHG):The level of a contaminantin drinking water below which there is nb knoyyn or expected riskto health. PHGs are setbytheCaliforniaEnvironmentalProtectionAgency. ,.,..-' ".==a'- % 'TreatmentTechnique(TT):Arequiredprocessintendeg,lp@leiqe;thie!asMa'\26ffmir!ndrinkingwater.
RegulatpiyAction Level (AL):Theconcentration o7inanr!Fi,ifexceeded,triggerstreatmentorotherrequirementswhichawater "'spyrsiImea'oryo4'f;ao!QW'oW :iierstanaams<.pows):'ic'u-aqsxsorstorcontaminantsthatanectheaitha3or;gw3'3htheirmonitoringanayeporting %re:opreama$en'05iai4n:!6:aI'$eral1reer"sTa:nn'a:!u(sreomwesn)h:ucb and MRDLsforcontaminantsth,ataffedtHeaestheti.B4u-alitiesofdy,tnkipg waierQchas l't
28 Desde1991,las agencias proveedoras de servicios publicos de Agua de California han emitido informaci6n sobre el agua que se provee a sus con- sumidores. Este informe es una copia de la calidad del agua potable que le proporcionamos este ario pasado. Incluimos detalles sobre el origen de su agua, c6mo se analiza, que contiene, y c6mo se compara con los limites estatales y federales. Nos esforzamos por mantenerle informado sobre la calidad de su agua y de proporcionarle un abastecimiento confiable y econ6mico que cumpla con todos los requisitos reglamentarios. zDe D6nde Proviene MiAgua Potable?
Su agua potable proviene de pozos profundos subterraneos locales que abastecen nuestra 5rea de servicio que muestra el mapa adjunto.
En este informe se presenta la calidad del agua que Ilega a su hogar. zCuales Son Las Norrnas delAgua Potable?
La Agencia federal de Protecci6n al Medio Ambiente (USEPA) im- pone los limites de las cantidades de ciertas substancias permitidas en el agua potable. En California, la Mesa Directiva de Control de Recursos de Agua Estatal (Mesa Directiva Estatal) regula la calidad de agua de la Ilave haciendo cumplirlimites que son al menos tan rigurosos como los de USEPA. Hist6ricamente, los Ifmites de California son mis rigurosos que los Federales.
zC6mo SeAnaliza MiAgua Potable?
Su agua potable se analiza regularmente revisando niveles peli- grosos de sustancias quimicas, radioactividad y de bacteria en su origen y en el sistema de distribuci6n. Hacemos estas pruebas cada semana, cada mes, cada trimestre, y cada ario o con menos frecuen- cia,dependiendodelasustancia. Lasleyesestatalesyfederalesnos permiten hacer pruebas a algunas sustancias menos que una vez at ar'io porque sus niveles no cambian frecuentemente. Todos los analisis de calidad de agua se Ilevan a cabo por tecnicos especial- mente entrenados en laboratorios certificados por el estado. 2-0
29 Los lugares de origen del agua potable (ambas agua de la llave y agua embotellada) incluyen rios, lagos, arroyos, lagunas, presas, manantiales, y pozos. Conforme el agua viaja sobre la superficie de la tierra o a traves del suelo, se disuelve naturalmente y ocurren minerales y en algunas ocasiones, material radioactivo y pueden recoger sustancias generadas por la presencia de animales o por actividades humanas.
Los contaminantes que pueden existir en los lugares de origen del agua incluyen:
,/b ClnoCnlutaymenidnaOntelOss mVilcrurosbiaynolsa, 4, ClaoSnStaalmesinyanmteestainleosr:g5qnuiecops,uceodmeon bacteria, que pueden venir de ocurrir naturalmente o como las plantas de tratamiento de rlnedsuulsttardlaol, duel ddeesaa!Oaentap,lllulavdiaOl:as!putaicsons,!eralsa'sdoepeorascsiosnteesmdaes producci6n de gas natural y ganaderia, y de la vida silvestre; petr61eo, minerfa o agricultura de petr61eo, y que pueden provenir de las estaciones de gasolina, desagiies pluviales urbanos, aplicaci6n de agricultura y de sistemas septicos; 4) ppeuse%ce"navse!r hdeerbv'acrFaass'fueronstescutaa:eess como la agricultura, del desagi:e pluvial,
y de usos residenciales;
4 ;:3;;4;r';;:;i';,ty7rr;di;4t,i;7n, los cuae;
pueden ser resultados de las
actividades. de.la producci6n de gas
natural y mineria.
Para poder asegurar de que el agua de la Ilave ses segura para beberse, la Agencia de Protecci6n Ambiental de Los Estados Unidos (USEPA) yla Mesa Directiva de Control de Recursos de Agua Estatal (Mesa Directiva Estatal) ordenan reglamentos quelimitan la cantidad de ciertos contaminantes en el agua proporcionada por los sistemas de agua publicas..Los reglamentos de la.Mesa Directiva Estata tambien establecen loslfmites para contaminantes en el agua embotellado que debe proporcionar la misma proteccion para la salud publica.
Es muy probable que toda el agua potable, incluyendo el agua embotellada, pueda contener cantidades pequer'ias de algunos contaminantes. La presencia de estos contaminantes no necesariamente indica que haya algun riesgo de salud. Usted puede obtener mis informaci6n acerca de estos contaminantes ylos posibles efectos a la salud Ilamando a la Linea Directa de Agua Potable Segura al telefono (1-800-426-4791). Tambien puede usted obtener mis informaci6n sobre el agua potable conectandose a los siguientes sitios *P6gina federal de la USEPA- - https://www.epa.gov/ground-water-and-drinking-water/safe-drinking-water-information *SitioWebdelaMesaDirectivaEstatal-https://www.waterboards.ca.gov/drinkingwater/certlic/drinkingwater/Chemicalcontaminants.html El plomo puede causar efectos graves en la salud de personas de todas las edades, especialmente en personas embarazadas, bebes (alimentados con f6rmula o amamantados) y nirios pequenos. El plomo presente en el agua potable proviene principalmente de los materiales y piezas utilizadas en las Ifneas de servicio y en la plomeria de los hogares. La Ciudad de South Gate es responsable de proporcionar agua potable de alta calidad y de reemplazarlas tubertas de plomo; sin embargo, no puede controlar los materiales utilizados en la plomerfa dentro de su hogar. Debido a que los niveles de plomo pueden variar con el tiempo, la exposici6n al plomo es posible induso cuando los resultados del an51isis del agua del grifo no detectan plomo en un momento determi- nado.
Usted puede ayudar a protegerse a si mismo y a su familia identificando y eliminando los materiales con plomo en la plomerfa de su hogar, asf como tomando medidas para reducir el riesgo de exposici6n. El uso de un filtro certificado pot una entidad acreditada por el Instituto Nacional Estadorinidense de Normas (ANSI) para reducir el plomo es una medida eficaz para disminuii'la exposici6n. Es importante seguirlas instrucciones del fabricante del filtro pava asegurarse de que se use correctamente. Use Gnicamente agua frfa para beber, cocinar y preparar f6rmula para bebes, ya que hervir el agua no elimina el plomo.
Antes de utilizar el agua del grifo para beber, cocinar o preparar f6rmula para bebes, se recomienda dejar correr el agua durante varios minutos para enjuagar las tuberias. Esto puede lograrse abriendo el grifo, tomando una ducha, lavando la ropa o utilizando el lavavajillas. Si usted tiene una linea de servicio de plomo o una Itnea galvanizada que requiere reemplazo, puede ser necesario enjuagar las tuberfas durante un perfodo de tiempo mis prolongado.
Si le preocupa la presencia de plomo en su agua y desea realizar una prueba, comuntquese con la Ciudad de South Gate al 323-563-5790. Puede encomrar ,mis informaci6n sobre el plomo en el agua potable, metodos de analisis y pasos que puede tomar para reducir su exposici6n visitando el sitio web:
'https://www.epa.qov/safewater/lead.
;/!)Igunas personas 'puedg'n ser mis vulnerables que otros a los contaminantes errel agTja potable. Las personas que tienen problemas inmunol6gicos, tales como person,iq que esten en tratamiento para el co,jrgnacenrocs:oompoelrasoqnuaims cio0tnerValpHia/,lpDeArsoun0atsrOqSudeehSa0nrdt:npe.3ds.61:.m(ffi4%p!Oalnoaigei:jsHe, personas de edad avanzada y los beb6s pueden ser partr5in:irrFiente susceptibles a correr riesgoa ciertas infecciones. Estas personas deben de consuttarasus proveedores desalud medica para que lesguien sobreque gua beber. Los centros de la USEPA para el Control de Enfermedades iienen 6na gufa acerca de los medios adecuados para disminuirlos riesgos de infecci6n ae Cryptosporidium y otros contaminaptes microbianos y e#6ndisponibles porl,4 US,EpAen la Lfnea DirectadeAgua PotableSegura Z-%
30 '.,' Evaluaci6nDelOrigenDelAgua
La ciudad de South Gate realiz6 una evakiaci6n de sus suministros de agua subterr5nea en 2003 y modific6 la evaluaci6n en 2016 para in- cluir el nuevo pozo 29. Los suministros de agua subterr5nea se consideran mis vulnerables a los pozos de suministro de agua y las sigu- ientes actividades: tintorerias, lavado de autos, repataci6n de talleres mecanicos, terminales de autobuses, estacionamientos / centros comerciales, reparaci6n de electrodomesticos, edificios de oficinas, patios de alquiler, viviendas de alta densidad, centros de reciclaje, apartamentos y condominios, escuelas, calles/ caminos / alcantarillas y drenajes / clinicas medicas / dentales. Puede obtener una copia de la evaluaci6n aprobada comunic5ndose con el Capatazlinterino de producci6n de agua de South Gate, Daniel Dhayer al (323) 357-9653.
El pGblico en general esta invitado a asistir a reuniones del Concejo Municipal cada segundo y cuarto martes de cada mes a las 6:30 p.m. en la sala principal del Concejo en el Ayuntamiento en el 8650 California Avenue, South Gate, CA 90280.
Si tiene preguntas especfficas sobre la calidad del agua del grifo potable, comuniquese por favor p6ngase en contacto con el capatazlinterino de producci6n de agua de South Gate, Daniel Dhayer, al (323) 357-9653
7."'Ak)iinosConsejosOtilesParaConservmAgua .
* Arregle las llaves que goteen en su casa - ahorre hasta 20 galones de agua diario por cada gotera que evite. 4 Ahorran entrel5 y 50 galones cada vez que lave porciones m6ximas al lavar su ropa. 4, AlajuasCteerasuosaisreteamdae deSetarocclOiandaomi'elesnpta0ra qahuoerere' a5gOu0agcaalilg0aneeSndseuajagrudatnpoOrc:sepSed y no en * Use el estiercol organico alrededor de plantas para reducir la evaporaci6n - ahorre cientosde galones al ario. 4 Visite http://www.epa.gov/watersense para obtener mis informaci6n. #alll#
La Ley de Agua Potable Segura requiere que la Agencia de Protecci6n Ambiental (EPA)' identifique contaminantes no regulados para posibles regulaciones. Cada cinco arios, la EPA identifiqua una lista de contaminantes no regulados que las empresas de agua delpaisdebenmonitorearduranteunperiododetresafios.Estoocurrir5e?23-2025 .) con la qciinta UCMR (UCMR-5). En 2023, la Ciudad de South Gate co.rpemm a monitorear. ,q un total de 30 contaminantes qufmicos desus pozosj4nto coh'l'as muestrascorre,poji-7. dientes del sistema dedistribuci6n. U.na vez que la EPA haya obtenido estos dajos de So.lcgun:5;cna:il.aVaa..p.nai:e:Tnuffim2oe,r>n,alr7a,. ,Ipe.s,0.r5teqCiiCil.:ynedqeueladseatelurmd idneelnasgiueaxipstoetaubnlaeompeodrtlaunntidealda a ortoscontaminantes.Losresultadosdeesteseguimientosonreportados en el Informe de Calidad de Agua de este ario.
Visftenos en la pagina: www.cityojsouthgqte.org
31 Office of tlie
St)u!h GaTe City Clerk
AtJG 2 ?D25
FILED
City of South Gate
CITY COUNCIL
Item No. 2
AGENDA IBIIILL
Depart/tlentDirector:
For the Regular Meeting of: August 26, 2025
ent: Public Works
ervantes ouston
SUBJECT: THIRD AMENDMENT TO THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE LOS ANGELES GATEWAY REGION
INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY
AND PARTICIPATING CITIES FOR THE IMPLEMENTATION OF THE
WATERSHED MANAGEMENT PROGRAM AND THE COORDINATED
INTEGRATED MONITORING PLAN
PURPOSE: To approve the Third Amendment to the Memorandum of Understanding (Contract No. 2940) ("Amendment No. 3") between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority and participating agencies ("GWMA MOU") to provide administration and cost sharing opportunity to implement the Watershed Management Program ("WMP") and the Coordinated Integrated Monitoring Plan ("CIMP").
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving the Third Amendment to the Memorandum of Understanding (Contract No. 2940) between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority and participating agencies ("MOU Amendment") for administration and cost sharing for the implementation of the Lower Los Angeles River Watershed Management Program and the Coordinated Integrated Monitoring Program from October 1, 2025 to September 30, 2030 or the expiration of the forthcoming Municipal Separate Storm Sewer System (MS4) permit, whichever occurs first, in an amount not-to-exceed $631,430;
b. Appropriating $14,286 from Measure W for FY 2025/26 expenditures; and c. Authorizing the Mayor to execute the Third Amendment in a form acceptable to the City Attorney.
FISCAL IMPACT: There is no fiscal impact to the General Fund. Amendment No. 3 to Contract No. 2940 totals $631,430 and will be funded with Measure W funds, budgeted and paid annually at $I26,286. In the Fiscal Year 2025/26 0perating Budget, $1 12,000 was appropriated, requiring an additional Measure W appropriation of $14,286 to fully fund the first year. 1 32
The next page contains a summary of Contract No. 2940 and its amendments.
Water Funds Measur5 %' Totals
Contract No. 2940 $95,503 $95,503
Amendment No. 1 $565,000 $565,000
Amendment No. 2 $610,378 $610,378
Amendment No. 3 $631,430 $631,430
Total $660,503 $1,241,808 $1,902,311
ANALYSIS: Proposed Third Amendment to Contract No. 2940 updates the Memorandum of Understanding ("MOU") with the Gateway Water Management Authority ("GWMA") to continue supporting the preparation of the Lower Los Angeles River ("LLAR") Watershed Management Program ("WMP") and Coordinated Integrated Monitoring Program ("CIMP").
This amendment serves as the City's vehicle to cost-share with participating LLAR watershed agencies for the technical work required to comply with regional stormwater regulations. By collaborating with neighboring cities through this MOU, the City can meet the complex monitoring and reporting requirements of the 2021 Municipal Separate Storm Sewer System (MS4) Permit at a significantly reduced cost compared to completing these studies independently. Key updates in the proposed amendment include:
* Extending the MOU term for five years, from October 1, 2025, through September 30, 2030, or until the expiration of the next MS4 permit, whichever occurs first. @ Clarifying that funds collected under the MOU may be used for regional Best Management Practice ("BMP") projects agreed upon by the LLAR Watershed Permittees.
* Incorporating GWMA's administrative cost recovery program to ensure administrative expenses are properly funded.
* Updating the cost-share formula for the WMP, CIMP, and any other approved regional expenditures, all subject to annual budget approval. * GWMA will continue serving as the fiduciary agency, managing consultant contracts for monitoring and scientific studies, awarding special studies, and administering construction contracts for regional projects.
* LA County Flood Control District's cost share remains 5%, as it participates in all watersheds within the County.
Any permittee may withdraw with 30 days' notice but remains responsible for its proportional share of any costs GWMA has incurred or committed to through the effective date of withdrawal.
By participating in this regional cost-sharing agreement, the City meets its MS4 Permit requirements in the most efficient and cost-effective manner, avoiding significantly higher expense of performing all required stormwater monitoring and studies independently.
The total budget to fund the WMP and CIMP activities estimated over the next five years is $4,026,415. The City's share will be $631,430, which requires an annual payment of $126,286. 2 33
BACKGROUND: The City of South Gate's storm drain system is regulated under the National Pollutant Discharge Elimination System ("NPDES") Municipal Separate Storm Sewer System (MS4) Permit, issued by the State Water Resources Control Board in 2012 (Order No. R4-2012- 0175). This permit requires cities in Los Angeles County to manage all stormwater and non- stormwater discharges in a way that protects water quality. Under the MS4 Permit, cities must develop and implement two key programs:
1. Watershed Management Program ("WMP") - A plan to reduce pollutants in stormwater throughout the watershed.
2. Coordinated Integrated Monitoring Program ("CIMP") - A monitoring plan to measure water quality improvements and ensure compliance with the permit.
The greatest challenge for cities is the cost of implementing these programs. Complying with the MS4 Permit independently is cost-prohibitive, which is why South Gate and neighboring cities chose to work together under a Memorandum of Understanding ("MOU") administered by the GWMA. This regional cost-sharing approach allows cities to meet permit requirements efficiently and at a much lower cost than pursuing compliance alone.
The GWMA MOU (Contract No. 2940) was first approved by the City Council on September 10, 2013, creating a partnership of LLAR Watershed Permittees, which includes the cities of Downey, Lakewood, Long Beach, Lynwood, Paramount, Pico Rivera, Signal Hill, South Gate, and the Los Angeles County Flood Control District.
Subsequent amendments to the MOU refined the scope and cost-sharing approach:
* First Amendment (August 11, 2015) - Added WMP and CIMP implementation to the MOU and established a cost-sharing formula of 80% by land area and 20% equally split among the LLAR Permittees.
* Second Amendment (August 25, 2020) - Extended the MOU to September 30, 2025, and revised the cost-share to 90% by land area and 10% equally split.
The WMP and CIMP provide a roadmap to reduce pollutants in the Lower Los Angeles River and its tributaries. A key component of these plans is the Reasonable Assurance Analysis ("RAA"), which evaluates stormwater runoff and determines the optimal combination of treatment projects and timelines to meet MS4 Permit goals. The RAA also distributes the responsibility for constructing treatment facilities among all participating agencies.
Based on the RAA, South Gate is required to treat 168 acre-feet of stormwater at an estimated cost of $61 million by 2028. By participating in the GWMA MOU, the City is able to share these costs with neighboring cities, ensuring regulatory compliance at an affordable cost.
ATT ACHMENTS: A. Proposed Third Amendment
B. Second Amendment*
C. First Amendment *
D. Memorandum of Understanding (Contract No. 2940)* E. Location Map
*Each document is available for review through the City Clerk's Office.
GD:lc
3 34
Attachment A
LLAR
July 2025
THIRD AMENDMENT TO THE MEMORANDUM OF UNDERST ANDING
BETWEEN THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL
WATER MANAGEMENT JOINT POWERS AUTHORITY AND THE CITIES OF DOWNEY,
LAKEWOOD, LYNWOOD, PARAMOUNT, PICO RIVERA, SIGNAL HILL, SOUTH GATE,
LONG BEACH, AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR
ADMINISTRATION AND COST SHARING TO PREPARE AND IMPLEMENT A
WATERSHED MANAGEMENT PROGRAM AND COORDINATED INTEGRATED
MONITORING PROGRAM AS REQUIRED BY THE REGIONAL WATER QUALITY
CONTROL BOARD, LOS ANGELES REGION, NATIONAL POLLUT ANT DISCHARGE
ELIMINATION SYSTEM MUNICIPAL SEPARATE STORM SEWER SYSTEM PERMIT ORDER NO. R4-2021-0105 MUNICIPAL SEPARATE STORM SEWER SYSTEM This TmRD AMENDMENT to the memorandru'n of understanding ("MOU") is made and entered into as of the date of the last signature set forth below, by and between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority ("GWMA"), a California Joint Powers Authority, the Cities of Downey, Lakewood, Lynwood, Paramount, Pico Rivera, Signal Hill, South Gate, Long Beach ("Cities"), and the Los Angeles County Flood Control District ("LACFCD"):
1. Recitals. This THIRD AMENDMENT is made with the respect to the following facts and purposes:
A. For the purposes of this Third Amendment, the term "Watershed Permittees" shall mean the Cities of Downey, Lakewood, Lynwood, Paramount, Pico Rivera, Signal Hill, South Gate, Long Beach, and the Los Angeles County Flood Control District; and
B. The Watershed Permittees and GWMA are collectively referred to as the "Parties"; and
C. On August 1, 2013, the Parties entered into a Memorandum of Understanding between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority and the Cities of Downey, Lakewood, Lynwood, Paramount, Pico Rivera, Signal Hill, South Gate, Long Beach, and the Los Angeles County Flood Control District for Administration and Cost Sharing to Prepare a Watershed Management Program ("WMP") and a Coordinated Integrated Monitoring Program ("CIMP"), collectively the "Plans" as required by the Regional Water Quality Control Board, Los Angeles Region ("Regional Board"), National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System Permit, Order No. R4-2012-0175 Municipal Separate Storm Sewer System ("MS4 Permit"); and
35 LLAR
July 2025
D. The Watershed Permittees prepared and submitted the Plans to the Regional Board in compliance with certain provisions of the MS4 Permit; and E. In 2021, the Regional Board re-adopted the MS4 Permit by Order No.
R4-2021-0105. ThisversionoftheMS4PermitincludedsimilarWMPandCIMP provisions; and
F. The Watershed Permittees are implementing the Plans in accordance with the MS4 Permit; and
G. The Parties have determined that authorizing GWMA to continue its retention of a consultant to implement the Plans will be beneficial to the Parties; and H. The Parties entered into the First Amendment to the MOU in order to:
(1) add implementation of the Plans to the scope and purpose of the MOU; and (2) provide a separate cost-share formula for the implementation of the Plans, subject to annual budget approval, in accordance with each Party's cost share allocations; and
I. On July 9, 2020, the Parties entered into the Second Amendment to the MOU in order to: (1) extend the MOU's term through September 30, 2025; (2) clarify that funding collected through this MOU may be used for regional BMP projects agreed to by the Watershed Permittees; (3) incorporate GWMA's administrative cost recovery program into the MOU; and (4) provide a consolidated cost-share formula for implementation of the Plans and any other approved expenditures, subject to annual budget approval; and J. The Parties now desire to amend the MOU to extend the MOU's term through September 30, 2030.
NOW, THEREFORE, the Parties agree that the following provisions of the MOU shall be amended as follows:
2. Section 1 of the MOU entitled "Recitals" is hereby amended by adding thereto Recitals A-J of Section 1 of this Third Amendment, which are set forth above and incorporated herein as though set forth in full.
3. Section 6 of the MOU entitled "Term" is hereby amended to read as follows:
"Section 6. Term. This MOU shall remain and continue in effect until September 30, 2030, unless sooner terminated as provided herein."
36 LLAR
July 2025
4. Exhibit "B" ("Annual Average Cost Sliaring Formula beginning FY July 1, 2025") attached hereto and incorporated herein as though set forth in full shall replace "Exhibit "B ("Cost Sharing Formula") previously adopted under the Second Amendment.
5. Except for the changes specifically set forth herein, all other terms and conditions of tlie MOU and the First and Second Amendments shall remain in full force and effect.
[SIGNATURE PAGES FOLLOW]
37 LLAR
July 2025
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:
DATE: LOS ANGELES GATEWAY REGION
INTEGRATED REGIONAL WATER
MANAGEMENT JOINT POWERS
AUTHORITY
Adriana Figueroa
GWMA Chair
Nicholas R. Ghirelli
General Counsel
38 LLAR
July 2025
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:
DATE: CITY OF DOWNEY
City Manager
11111 Brookshire Avenue
Downey, CA 90241
City Manager
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
39 LLAR
July 2025
IN WITNESS WHEREOF, the Parties hereto have caused this TmRD AMENDMENT to be executed on their behalf, respectively, as follows:
DATE: CITY OF LAKEWOOD
City Manager
5050 Clark Avenue
Lakewood, CA 90712
City Manager
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
40 LLAR
July 2025
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:
DATE: CITY OF LONG BEACH
City Manager
333 West Ocean Boulevard, 13th Floor
Long Beach, CA 90802
City Manager
ATTEST: APPROVED AS TO FORM :
City Clerk City Attorney
By:
Deputy City Attorney
10 41
LLAR
}uly 2025
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:
DATE: CITY OF LYNWOOD
City Manager
11330 Bullis Road
Lynwood, CA 90262
City Manager
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
42 LLAR
July 2025
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:
DATE: CITY OF PICO RIVERA
City Manager
6615 Passons Boulevard
Pico Rivera, CA 90660
City Manager
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
43 LLAR
July 2025
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:
DATE: CITY OF PARAMOUNT
City Manager
16400 Paramount Blvd
Paramount, CA 90723
City Manager
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
13 44
LLAR
July 2025
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:
DATE: CITY OF SOUTH GATE
Mayor
8650 California Avenue
South Gate, CA 90280
Maria Davila, Mayor
ATTEST: PPROVED AS TO FORM:
% >
Yodit Glaze, City Clerk Raul F. Salinas,
City Attorney
l't 45
LLAR
July 2025
IN WITNESS WHEREOF, the Parties l'iereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:
DATE: CITY OF SIGNAL HILL
City Manager
2175 Cherry Avenue
Signal Hill, CA 90602
City Manager
ATTEST: APPROVED AS TO FORM:
City Clerk-Treasurer City Attorney
15 46
LLAR
July 2025
IN WITNESS WHEREOF, the Parties hereto have caused this THIRD AMENDMENT to be executed on their behalf, respectively, as follows:
DATE: LOS ANGELES COUNTY FLOOD
CONTROL DISTRICT
County of Los Angeles
Department of Public Works
BV:
Chief Engineer
APPROVED AS TO FORM:
Dawyn R Harrison
County Counsel
Deputy
1(b
47 Exhibit B
Annual Average Cost Sharing Formula beginning FY July 1, 2025 Agency
Area
(sq. mile)
Cost Share
Percentage
90% of Average Cost
(after Deducting LACFCD's
Cost)
Proportioned Based
on Area
10% ofAverage
Cost (after
Deducting
LACFCD"s Cost)
Proportioned
Equally
Total Average
Annual Cost*
Downey 5.54 12.67% S87,919.25 S9,637.73 S97,556.98
Lakewood 0.08 0.18% Sl,249.05 S9,637.73 SI0,886.78
Long Beach 19.22 43.96% S305,045.80 S9,637.73 S314,683.53 Lynwood 4.84 11.07% S76,816.58 S9,637.73 S86,454.32
Paramount 3.12 7.14% S49,545.66 !59,637.73 S59,183.39
Pico Rivera 2.36 5.40% S37,471.50 S9,637.73 S47,109.24
Signal Hill 1.21 2.77% S19,221.49 S9,637.73 S28,859.23
South Gate 7.35 16.81% S116,647.40 S9,637.73 !;,126,285.14 LACFCD (5% Of total) S34,324.40 S34,324.40
Total 43.72 100.OO% 5728,241.14 S77,101.86 6805,343.00
* Does not include GWMA Administrative Fee and Indirect Administrative Fee (approved by GWMA Board annually).
Notes:
@ The LLAR Watershed Group will determine and approve a budget each year for the following fiscal year necessary to comply with the MS4 permit(s).
* The average Watershed budget for the next four years is anticipated to range between S765,075 and S926,144, (Average = !>845,610) depending on the potential for a new regional MS4 Permit to go in effect, plus GWMA administrative fees. The current MS4 Permit is scheduled to expire on September 11, 2026. The watershed budgets may be higher if reassessments of the Watershed Management Program (WMP), the Coordinated Integrated Monitoring Program (CIMP), and the Reasonable Assurance Analysis (RAA) are required for the new Permit.
* Other agencies may participate upon approval of cost sharing agreements by the LLAR Watershed Committee and GWMA. Future participants shall be assessed a late entry cost as if they had been a participant from the beginning of the Metals TMDL MOU, as of March 1, 2012, unless otherwise determined by the LLAR Watershed Committee.
it Watershed Permittees and the cost share are subject to modifications due to, but not limited to, changes in the number of participating agencies, refinements in mapping, and changes in boundaries. * LACFCD's annual contribution shall not exceed SIO0,000 unless otherwise amended.
17 48
Attachment E
LOWEf LOS ANGELES RIVER WATEfSHEp
i Li
X
oga/-l('l- ' , ":' :
l'&
49 Oftu.s ul tl-is.
South Ga}e City Clttt't
Item No. 3
/'\UC12 1 :!02b
FILED
l2-',%t On-
Ciffl of South Gate
CITY COUNCIL
AGENJDA E,JILIL,
For the Regular Meeting of: August 26, 2025
Department Director:
Rob Houston
SUBJECT: APPROVING AMENDMENT N0. 2 TO MASTER AGREEMENT NO. 3139 WITH SIGNAL SECURITY DEVICES, INC., TO INSTALL SECURITY SYSTEMS
AND PROVIDE MONITORING SERVICES AT THE URBAN ORCHARD PARK PURPOSE: To approve Amendment No. 2 to Contract No. 3139 ("Amendment No. 2") with Security Signal Devices, Inc. ("SSD"), for the installation and monitoring of security systems, at the new Urban Orchard Park education building and maintenance garage.
RECOMMENDED ACTIONS: The City Council will consider:
(a) Approving Amendment No. 2 to Contract No. 3139 with Security Signal Devices, Inc. ("Agreement"), to install security systems at the Urban Orchard Park for the education building and maintenance garage and to provide monitoring services, for an amount not to exceed $25,239,
(b) Authorizing the Mayor to execute Amendment No. 2 in a form approved by the City Attorney; and
(c) Authorize transferring $4,356 in Measure W Grant Funds from the FY 2025/26 Capital Improvement Program to the FY 2025/26 Public Works Operations Budget to pay for monitoring services for this fiscal year.
FISCAL IMPACT: There is no impact to the General Fund. Amendment No. 2 to the Agreement includes a one-time installation cost of $12,171, and an aru'iual cost of $4,356 which will be due until the contract expires or is terminated. The installation will be funded with Measure W Grant fiu'ids budgeted in the FY 2025/26 Capital Improvement Program, while the monitoring services will be funded with Measure W Grant :[unds through the annual Public Works Operations Budget, allocated by fiscal year as follows:
Agreement
(SSD#) Scope of Work Urban Orchard l" Year
Total
2'd & 3'd Year
Monitoring Total
Installation Monitoring
100981DS Alarm Equipment at Education Building $7,768 $2,388 $10,156 $4,776 $ 14,932 100981DU
Alarm Equipment at Maintenance
Garage/Restroom Building $4,403 $1,968 $6,371 $3,936 $ 10,307 Total Contract Amount $12,171 $4,356 $16,527 $8,712 $ 25,239 50 ANALYSIS: The Urban Orchard Project reached substantial completion and opened to the public in July 2025. This $30 million project introduced numerous recreational amenities, including an Education Building and a combined Garage/Restroom Building. Both facilities were designed to include alarm systems to protect City of South Gate ("City") assets from vandalism and unauthorized access.
Security for City facilities is a longstanding priority. The City currently operates 54 facilities, many of which are equipped with a combination of burglar alarms, access controls, and closed- circuit television ("CCTV") systems. These systems are installed and monitored by SSD, which has provided reliable security services for critical facilities such as City Hall, the Civic Center, and the Public Works Corporate Yard.
To ensure continuity in security operations and simplify monitoring, staff recommends utilizing SSD to install and monitor alarm systems for the new Urban Orchard facilities. Amendment No. 2 to the Agreement provides for such. It includes two cost components: a one-time installation cost is $12,171, with an ongoing annual monitoring fee of $4,356.
BACKGROUND: The City operates 54 facilities where security is a top priority. Over the years, the City has implemented and expanded security measures to meet evolving needs. Key facilities such as City Hall, the Civic Center, and the Public Works Corporate Yard are equipped with burglar alarms, access controls, and CCTV systems.
Since 2004, SSD has provided the City with security services, including burglar alarms, CCTV systems, and ongoing monitoring. SSD currently services 24 buildings under 41 active accounts, with all contracts structured to expire at the end of the fiscal year to allow for flexibility should the City transition to a new provider. In accordance with South Gate Municipal Code Sections
1.54.510.A and 1.54.510.H, the City is authorized to enter into contracts directly with SSD to maintain standardized security operations without the need for public bidding.
SSD has provided services to the City since 2004. SSD provides burglar alarm services, closed- circuit television security systems, other security systems and services to the City at numerous City-owned buildings, parks and other facilities. The total in annual monitoring fees paid to SSD is $4356, for the existing systems.
There are two cost components to SSD contracts: (1) equipment and installation costs and (2) monitoring costs. Equipment and installation costs are one-time costs and monitoring costs are annual costs. The proposed fee for equipment and installation costs is $12,171 and the proposed aru'iual monitoring cost is $4,356.
ATT ACHMENTS: ProposedAmendmentNo. 2 to ContractNo. 3139 AmendmentNo. 1 to ContractNo. 3139*
Addendum No. 1 to Amendment No.l to Contract No. 3139* AddendumNo. 2 to AmendmentNo.l to ContractNo. 3139*
List of Locations SSD (41 existing accounts)*
21 51
*Each document is available for review through the City Clerk's Office.
GD:lc
3 52
Attachment A Amendment No. 2
to Contract No. 3139
AMENDMENT N0. 2 TO CONTRACT N0. 3139 FOR SECURITY
SERVICES BETWEEN THE CITY OF SOUTH GATE AND SECURITY SYSTEM DEVICES, mC.
This Amendment No. 2 to Contract No. 3139 for alarm services ("Amendment No. 2") is made and entered into on August 26, 2025, by and between the City of South Gate, a municipal corporation ("City"), and Security Signal Devices, Inc., a California corporation ("Consultant").
City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECITALS
WHEREAS, Underthe Original Agreements, SSD provides avariety of alarm and security services to the City at various facilities owned and/or operated by the City located within the South Gate city limits.
WHEREAS, Each of the Original Agreements renews automatically (unless expressly terminated by a party) at the expiration of its initial term. The expiration and renewal dates of the Original Agreements occur at different times throughout the year.
WHEREAS, The Original Agreements are each terminable upon notice from one party to the other, but the termination notice periods and effective termination dates vary.
WHEREAS, In order to more easily administer the Original Agreements, the City and SSD desire to modify the terms thereof to create uniform termination, expiration and renewal provisions, all according to the terms of this Amendment.
WHEREAS, on August 11, 2015, Amendment No. l to the Agreement was executed to revised the expiration date annually to June 30, of the final year of the initial term, and each subsequent renewal term shall expire on June 30, of each year. Where the contracts shall automatically renew on July 1, unless either party noti'fy the other, in writing, of its intention to terminate, not less than thirty (30) days prior to the expiration of the term.
WHEREAS, on August 11, 2015, and June 14, 2016, Addendum 1 and Addendum 2 respectively, were made to Amendment No. l to modify and supplement the agreement. The modifications were associated with the terms, automatic renewal and termination rights.
NOW, THEREFORE, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 SCOPE OF WORK
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" an Exhibit "B" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
53 Amendment No. 2
to Contract No. 3139
1.2 COMPENSATION. The total amount of compensation for the Agreement and Amendment No. 2 shall not exceed the sum of Sixteen Thousand Five Hundred Twenty-Seven Dollars ($16,527). City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to the Agreement and Amendment No. 2. No additional compensation shall be paid for any other expenses incurred unless first approved by the City Manager.
1.2.1 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by the Consultant of its obligations under this agreement.
1.2.2 The Consultant shall submit to the City a bill of services within 15 calendar days after the end of each month. The City shall pay the consultant within forty-five (45) days of receipt of this invoice.
EFFECT OF AMENDMENT. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits attached hereto, shall remain in full force. City reserves the right to augment or reduce the scope of work as the City deems necessary.
[Remainder of page left blank intentionally.]
5 54
Amendment No. 2
to Contract No. 3139
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 2 to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
By:
Maria Davila, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
Raul F. Salinas, City Attorney
SECURITY SIGNAL DEVICES, INC.:
By:
Gabriel Fuentes, CSA
Dated:
55 Attachment E
List of Contracts Locations
The following (41) contracts currently in effect between the City of South Gate and Security Signal Devices, Inc.. It is noted that several locations have more than one contract.
1. Public Works Corporate Yard facility agreement for burglar alann, access control, fire alarm, radio back-up and closed-circuit television (CCTV") services, originally entered into October 21, 2004 and renewed/modified on November 16, 2006.
2. Equipment Services/Auction Storage Area facility agreement for burglar alarm services, originally entered into on September 2, 2010.
3. Salt Lake Transfer Station facility agreement for CCTV services, originally entered into on July 30, 2009.
4. City Hall facility agreement for burglar alarm, access control, fire alarm, radio back-up and CCTV services, originally entered into on October 21, 2004 and renewed/modified on November 16, 2006.
5. Museum Gallery & HR facility agreement for burglar alarm, access control, and radio back- up services, originally entered into on November 16, 2006. 6, Old Court House facility agreement for burglar alarm services, originally entered into on May 20, 2008.
7. Hawkins Reservoir facility agreement for burglar alarm and radio back-up services, originally entered into on November 16, 2006.
8. Santa Fe Reservoir and Well No. 29 facility agreement for burglar alarm and radio back-up services, originally entered into on November 16, 2006.
9. Park Reservoir facility agreement for burglar alarm and radio back-up services, originally entered into on November 16, 2006.
10. Tweedy Reservoir facility agreement for burglar alarm and radio back-up services, originally entered into on November 16, 2006.
11. Well 26 facility agreement for capturecam video alarm monitoring, originally entered into on March 15, 2014.
12. Well 27 facility agreement for capturecam video alarm monitoring, originally entered into on March 15, 2014
13. Well 28 facility agreement for capturecam video alarm monitoring, originally entered into on March 15, 2014.
14. Park Yard facility agreement for capturecam video alarm monitoring Page I of 2
1 56
15. Hollydale Regional Park facility agreement for burglar alan'n services 16, Golf Shack facility agreement for CCTV services
17. Auditorium facility agreement for burglar alarm, fire alarin, radio back-up and CCTV services, originally entered into on November 11, 2006 and renewed/modified on March 8, 2014.
18. Girls' Club House facility agreement for burglar alan'n and radio back-up services, originally entered into on May 14, 2014.
19. Auditorium facility agreement for burglar alarm, fire alarm, radio back-up and CCTV services, originally entered into on November 11, 2006 and renewed/modified on March 8, 2014.
20. Margaret Travis Senior Center facility agreement for CCTV services,
21. Azalea Community Room facility agreement for burglar alarm and radio back-up services 22, Hollydale Resource Center facility agreement for burglar alarm, fire alarm, and radio back- up services, originally entered into on March 11, 2011.
23. Sports Center facility agreement for burglar alarm, access control, radio back-up and CCTV services, originally entered into on December 12, 2006 and renewed/modified on March 5, 2014.
24. Westside Resource Center facility agreement for burglar alarm, fire alarm, and radio back- up services, originally entered into on July 30, 2009.
57 Office of the
SOuth Gate City Clerk
ariri2 l 2025 "l't<7)svrs
Item No. 4
FILED Cil of South Gate
CITY COUNCIL
AGENDA BULL
Departmetit Director:
For the Regular Meeting of: August 26, 2025
Originating Department: Community Development
$)J)R!yiperez
Ciffl Manager:
Rob Houston
SUBJECT: APPROVE AMENDMENT NO. l TO AGREEMENTS WITH MELAD AND ASSOCIATES INC. AND TRUE NORTH COMPLIANCE SERVICES FOR BUILDING PLAN
CHECK SERVICES
PURPOSE: To amend current three-year agreement No. 2022-65-CC with Melad and Associates, Inc. and No. 2022-66-CC with True North Compliance Services to extend two additional years for plan check services.
RECOMMENDED ACTIONS:
a. Approve Amendment No. I to Agreements with Melad and Associates, Inc. and True North Compliance Services to provide plan check and building inspection services in the amount not to exceed $1,500,000, over a two-year extension term, funds allocation starting July 1, 2025 until September 30, 2027; and
b. Authorize the Mayor to execute the Agreement in a form acceptable to the City Attorney; FISCAL IMPACT: The total contract amount over the two-year term will not exceed $1,500,000.
Their rates are to remain the same throughout the agreements. The costs for plan check services are included in the FY 2025-2026 budget and will be offset by revenues from plan check fees, with Melad and Associates, Inc; and True North Compliance Services retaining 65% of plan check fees collected by the City.
ALIGNMENT WITH COUNCIL GOALS: The proposed Amendment supports the City Council goals of "encouraging economic development" and "development and protecting strong sustainable neighborhoods " This is accomplished by providing high quality plan check services that ensure new construction is designed to meet safety standards with the City's Building Code. In addition, plan check services will continue to be provided in a short period of time to benefit residents, investors, developers and contractors. Another City Council goal is to enhance, accelerate and update services to the latest technology available such as electronic plan check to expedite the plan check process for investors, developers, contractors, homeowners and the general public, and Melad and Associates Inc., and True North Compliance Services will help achieve this City Council goal.
ANALYSIS: To ensure the City continues to receive high quality building plan check services at the most competitive cost, a contract was awarded to Melad and Associates, Inc; and True North Compliance Services in October 1, 2022 for three years with an option to extend the contract two 1 58
additional years. Melad and Associates, Inc. and True North Compliance Services were selected from among 12 firms that submitted proposals. The selection was based on overall experience providing plan check services; competitive pricing and cost structure; reputation for implementing best practices and customer service; and resources to provide a high level of service. The Division of Building and Safety is very satisfied with their plan check service.
BACKGROUND: Melad and Associates, Inc.; and True North Compliance Services have the resources and expertise in several building code related disciplines to plan-check projects ranging from small residential additions to highly complex multi-family residential, industrial and commercial developments. Furthermore, Melad and Associates, Inc.; and True North Compliance Services cost structure and personnel capacity are scalable to meet fluctuating development demand, which can rise during strong economic periods and fall in times of economic uncertainty. The current contracts with Melad and Associates, Inc. and True North Compliance Services expire on September 30, 2025. The approval of the amendment by Council would exercise the option to extend the contract for two additional years until September 30, 2027. The total amount of compensation for the Agreement Amendment No. 1 to Contract No. 2022-66-CC shall not exceed the sum of $500,000 the City shall pay True North Compliance Services for its professional building plan check services; the total amount of compensation for the Agreement Amendment No 1 to Contract No. 2022-65-CC shall not exceed the sum of $1,000,000 the City shall pay Melad and Associates, Inc. for its professional building plan check services, for LID plan check, for counter technicians and building inspectors coverage as needed.
ATT ACHMENTS:
A. Amendment No. 1 to Contract No. 2022-65-CC
B. Contract with Melad and Associates, Inc.; Contract No. 2022-65-CC* C. Amendment No. 1 to Contract No. 2022-66-CC
D. Contract with True North Compliance Services, Contract No. 2022-66-CC* E. Agenda Bill August 9, 2022
*Each Document is available for review through the City Clerk's Office. 2 59
Attachment A Amendment No. 1
to Contract No. 2022-65-CC
AMENDMENT NO. l TO CONTRACT N0. 2022-65-CC FOR PLAN
CHECK SERVICES BETWEEN THE CITY OF SOUTH GATE AND MELAD AND ASSOCIATES, INC.
This Amendment No. I to Contract No. 2022-65-CC for Professional PLAN CHECK SERVICES ("Agreement") is made and entered into on OCTOBER 1, 2025, by and between the City of South Gate, a municipal corporation ("City"), and MELAD AND ASSOCIATES, INC., a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, on August 9, 2022, the City Council approved Contract No. 2022-65-CC with Consultant ("Agreement") for MELAD AND ASSOCIATES, INC. in the amount of Seven Hundred and Fifty Thousand Dollars (750,000); and WHEREAS, City and Consultant desire to execute Amendment No. 1 to the Agreement for Professional Plan Check Services, in an amount not to exceed One Million Dollars ($1,000,000) under the terms and conditions of the Agreement, Amendment No. 1 bringing the aggregate total of the Agreement, Amendment No. 1 to ONE MILLION SEVEN HUNDRED AND FIFTY THOUSAND DOLLARS ($1,750,000).
NOW, THEREFORE, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 SCOPE OF WORK
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
1.2 COMPENSATION. The total amount of compensation for the Agreement, Amendment No. 1 shall not exceed the sum of ONE MILLION DOLLARS ($1,000,000) City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuant to the Agreement, Amendment No. 1. No additional compensation shall be paid for any other expenses incurred unless first approved by the City Manager.
1.2.1 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory performance by the Consultant of its obligations under this agreement.
1.2.2 TheConsultantshallsubmittotheCityabillofserviceswithinl5calendar days after the end of each month. The City shall pay the consultant within Page I of 3
3 60
Amendment No. 1
to Contract No. 2022-65-CC
forty-five (45) days of receipt of this invoice.
1.3 TERM OF AGREEMENT. This Agreement will remain in effect through September 30, 2027, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.
EFFECT OF AMENDMENT. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits attached hereto, shall remain in full force. City reserves the right to augment or reduce the scope of work as the City deems necessary.
3. CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB1439 extended requirements under Government Code Section 84308, also known as the "Levine Act," a disclosure must be filed of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision is made to award an agreement.
Therefore, the City requires that Consultant fill out the California Levine Act Disclosure Statement form available on the City website and submit it to the City Clerk's Office prior to the approval of this Amendment.
[Remainder of page left blank intentionally.]
61 Amendment No. 1
to Contract No. 2022-65-CC
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
By:
Maria Davila, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
Raul F. Salinas, City Attorney
MELAD AND ASSOCIATES, INC:
By:
Joey Abarquez, President
Dated:
5 62
Attachment (, Amendment No- 1
to Contract No. 2022-66-CC
AMENDMENT NO. I TO CONTRACT N0. 2022-66-CC FOR PLAN
CHECK SERVICES BETWEEN THE CITY OF SOUTH GATE AND TRUE NORTH COMPLIANCE SERVICES.
This Amendment No.l to Contract No. 2022-66-CC for Professional PLAN CHECK SERVICES ("Agreement") is made and entered into on OCTOBER 1, 2025, by and between the City of South Gate, a municipal corporation ("City"), and TRUE NORTH COMPLIANCE SERVICES, a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECIT ALS
WHEREAS, on August 9, 2022, the City Council approved Contract No. 2022-66-CC with Consultant ("Agreement") for TRUE NORTH COMPLIANCE SERVICES. in the amount of Seven Hundred and Fifty Thousand Dollars (750,000); and WHEREAS, City and Consultant desire to execute Amendment No. I to the Agreement for Professional Plan Check Services, in an amount not to exceed Five Hundred Thousand Dollars ($500,000) under the terms and conditions of the Agreement, Amendment No. 1 bringing the aggregate total of the Agreement, Amendment No. 1 to ONE MILLION TWO H{JNDRED AND FIFTY THOUSAND DOLLARS ($1,250,000).
NOW, THEREFORE, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 SCOPE OF WORK
City hereby engages Consultant, and Consultant accepts such engagement, to perform the services set forth in the Scope of Services as described in Exhibit "A" attached hereto and made part of this Agreement. The Scope of Services may be mutually amended from time to time by both Parties in writing.
1.2 COMPENSATION. The total amount of compensation for the Agreement, Amendment No. I shall not exceed the siun of FIVE HUNDRED THOUSAND DOLLARS ($500,000) City shall pay Consultant for its professional services rendered and reasonable costs incurred pursuantto the Agreement, AmendmentNo.
1. No additional compensation shall be paid for any other expenses incurred unless first approved by the City Manager.
1.2.1 No payment made hereunder by City to Consultant, other than the final payment, shall be construed as an acceptance by City of any work or materials, nor as evidence of satisfactory perfornnance by the Consultant of its obligations under this agreement.
1.2.2 The Consultant shall submit to the City a bill of services within 15 calendar days after the end of each month. The City shall pay the consultant within
63 Amendment No. 1
to Contract No. 2022-66-CC
forty-five (45) days of receipt of this invoice.
1.3 TERM OF AGREEMENT. This Agreement will remain in effect through September 30, 2027, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.
EFFECT OF AMENDMENT. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits attached hereto, shall remain in full force. City reserves the right to augment or reduce the scope of work as the City deems necessary.
CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT. In accordance with California SB1439 extended requirements under Government Code Section 84308, also known as the "Levine Act," a disclosure must be filed of political contributions totaling more than two hundred fifty dollars ($250) within the previous twelve (12) months, and for three (3) months following the date a final decision is made to award an agreement.
Therefore, the City requires that Consultant fill out the California Levine Act Disclosure Statement form available on the City website and submit it to the City Clerk's Office prior to the approval of this Amendment.
[Remainder of page left blank intentionally.]
64 Amendment No. l
to Contract No. 2022-66-CC
IN WITNESS WHEREOF, the Parties hereto have caused this AmendmentNo. 1 to be executed and attested by their respective officers hereunto duly authorized.
CITY OF SOUTH GATE:
By:
Maria Davila, Mayor
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
APPROVE AS TO FORM:
By:
Rail F. Salinas, City Attorney
TRUE NORTH COMPLIANCE SERVICES.
B7:
Isam Hasenin, President
Dated:
65 Attachment E
elTYMANAGER'S OFFICE Item No. 6
AUG U"2 2022
6b,,
CITY COUNCIL
AGENDA Bn ,T,
For the Regular Meeting of: August 9, 2022
Originating Department: Community Development
Department Ha Ci% Manager:
T. El a Je ers
StJBJECT: AGREEMENTSFORBUILDINGPLANCHECKSERVICES
PURPOSE: To.award two separate Professiona2 Services Agreements ("Agreegients") for on-call plan review and inspection services to support the Community Development Department.
RF,COMMENDED ACTIONS: The City Council will consider:
a. Apptoving an Agreement with Melad & Associates, hic., to provide burlding plan check and inspection services, in the amount not to exceed $,750,000 f'or a three-y,ear term; b, Approying Agreement with True North Compliance Services to provide building plan check and inspection services in the amount not to exceed $750,000 for a bee-year tertn; and c, Authorizing the Mayor to execute the Agreements in a form acceptable to the City Attorney.
FISCAL IMPACT! Tlie total contract amount over the three-year rerm will not aexceed.$l,500,000.
The costs for plan check services for the first year of this agreement are inclu4ed in the FY 2022-2023 budget and will be offset by revenues from plan check fees.
ANALYSIS': The proposed Agreement supports the City Council goals of "encouraging economic deve-lopment" and of "development and protecting stong sustainable neighborhoods." This is accomplished by providing high quali't'y plan check services'that ensurene,w construction is desigtied to meet safety standards with the City's Buil4ing Code. h addition, building p!ail check services win be provided in a reducedpet'iod of time to benefit residents,investors, developers, and contractors, Anofl';ier City Council goal is to enhance, accelerate and update services to the latest technology available (such as electronic plan check to eQedite the plan check process for inv.estors, developers, contractors, homeowners, andthe generalpub1ic) and Melad &Associates, Inc., andTrue North Compliance Services will help achieve this City Council goal.
There are several large projects in the planning stages which are pending final approval and there is an urgent need to secure plan check aria inspection services providers. Providing a ready list of additional plan check firms will benefit and expedite service to all developers, designers, contractors, and the general public.
The cost for plan check or inspection services is paid in advance by the person, company or contractor submitting construction requiring the service. Typically, the breakdown is a 35/65 split with 65% of the collected fee paid to the City contracted plan checker for their service. 1 66
To ensure the City receives high quality building plan check axxd inspection services at the most competitive cost, a Request forProposals (RFP) was issued in May 2022 arid was advertised and sent to several plan checlc consultants. The City received proposals from 12 firms who responded to tl'ie RFP, Consultant information is as follows:
Summary of Proposals
CONSULT ANT % OF PLAN CK FEES
CHARGE
RF,VIEW TIME FRAME
MAJOR PROJE(.S MINOR PROJECTS I
J Lee Bngineering, Inc 75% 10-15 days 10 days
Inteivest Consulting Group 68% 10 days 5 days
TRB + Associates 65% 10-15 days 10 days
Transtech Engineers, Inc. 55% 10-20 days 10 days
Willdan Engineering not mentioned 10 days 10 days
True North Compliance Services 65% 10 days 5 days
Bureau Veritas 65% 7 days 5 days
Melad and Associates 65% 10-15 days 7-10 days
BRP Consulting Group 62% 15 days 7 days
CSG Consultants 70% 10 days 7 days
4LEAF Inc 70% 10 days 7 days
Allerion Consulting Group $4,365 wkly 20 days 10 days After a review of the proposals, the top five firms were interviewed by Community Development and PublicWorkspersonnel. Attheconclusionoftheinterviewandreferencecheckphase,itwasdetermined that Melad & ASSOCiateS, bO., and True NOrth COmptimOC ServiCeS were the highest rated and beat qualified firms. This determination was based ot> overall experience providing plan check services; competitivepricing ai'id cost stmctures; reputationfor implementing bestpractices and customerservice; andresourcesavailabletoprovideahighlevelofservice. ReferencesforMelad&Associates,Jnc.,and Tme North Compliance Services were very positive.
Provided below is a summary of experience, proposed services, aid pricing structure for Melad & Associates, Inc.:
Company Experience
Over 35 cities were served by Melad & Associates, Inc. Melad & Associates, Inc, successfully provides plmi check services to the cities of Manhattan Beach, Dana Point, Westminster, Villa Park and Compton.
Plan Check and Buildin@ Inspection Response Times
* Plans for major construction are completed within 10-15 business days * Resubmittedplansformajorconstructionarereviewedwithin7-10businessdays Pricitxz Str'ucture
Melad & Associate, Inc., wo'itld retain 65% of plan check fees collected by the City. 2 1€) 67
Other Services
Melad & Associates, Inc,, provides digital and electronic plan check services which would help the City comply with mandatory solar project reviews and would provide the City with recommendations on new procedures, forms, etc. to enhance customer service and improve efficiencies,
Furtherinore, as a fiill-service engiiieering firm, Melad & Associates, Inc., also provides onsite plan check, building inspections, corunter teccians, and professional engineering services.
These additional services are included in the proposed agreement on an as-needed basis per an hourly rate schedule.
Provided below is a summary of experience, proposed services, and pricing structure for Tnxe North Compliance Services:
Company Experience
Tn'ieNorth Compliance Services provides comparable services to ten cities and two counties and provides plan checkservices to the cities of Torrance, Malibu, Pomona, Santa Monica, LaHabra, Huntington Beach.
Plan Check and Building Inspection Response Times
* PlansformajorconstructionarecompletedwithinlObusinessdays * Resubmitted plans for major constniction are reviewed within 5 business days Pricing Structure
Tiue North Compliance Services would retain 65% of plan clieck fees collected by the City, Other Seryices
True North Compliance Services provides electronic plan checlc services which would help the City comply with mandatory solar project reviews and would provide the City with recommendations on new procedures, forms, etc. to enhance customer service and improve efficiencies.
Furthermore, as a full-service engineering firm, True North Compliance Services also provides onsite plan check, building inspections, counter technicians, and professional erigineeting services. These additional services are included in tlie proposed agreement on an as-needed basis per an hourly rate schedule.
BACKGROUND: The City currently contracts with Interwest Consulting Group for plan review services. Inteavest Consulting Group has provided plan check services to the City for the past five (5) years. The initial Agreetnent was signed on August 22, 2017 and was extended an additional two (2) years. This agreement will expire on September 30, 2022.
ATTACHMENTS: A. Proposed Agreement Melad & Associates, Inc., (including Exhibit "A" Scope of Work)
B. Proposed Agreement True North Compliance Services (including Exhibit "A" Scope of Work)
C. Request for Proposals
D. Received Proposals
3 68
SOu!Gff'iCteeoCfi'thyeClerk Item No. 5
AIJG 2 l 207.S q-,sD%
FILED
Ciffl of South Gate
CITY COUNCIL
AGENDA BT[LL
Department Director:
For the Regular Meeting of: August 26, 2025
Originating Department: Comm Develo m
S'b>perez
Ciffl Manager:
Rob Houston
SUBJECT: AMENDMENT N0. 3 TO CONTRACT N0. 2022-85-AC WITH BDO USA, LLP.,
TO CONTINUE PROVIDING GENERAL ACCOUNTING SERVICES AND FINANCIAL
ASSIST ANCE TO THE CITY OF SOUTH GATE HOUSING AUTHORITY PURPOSE: To approve Amendment No. 3 to Contract No. 2022-85-AC ("Amendment No. 3") with BDO USA LLP., ("BDO") to continue providing general accounting and financial assistance services for an additional one year.
RECOMMENDED ACTIONS: The City Council will consider:
a. Approving Amendment No. 3 to Contract No. 2022-85-AC with BDO ("Agreement"), to continue providing as needed accounting and financial services to the City of South Gate Housing Authority ("SGHA") effective July 1, 2025, through June 30, 2026, in an aggregate amount not to exceed $100,000; and
b. Authorizing the Mayor to execute Amendment No. 3 in a form acceptable to the City Attorney.
FISCAL IMPACT: The cost of the proposed Amendment No. 3 to the Agreement is included in the Fiscal Year 2025/26 Municipal Budget and will be funded with the following funds: Housing Authority (Section 8 Admin) - Fund 241 $ 25,000
ANALYSIS: BDO provides a variety of accounting and financial services to the City of South Gate ("City") throughthe Housing Authority. These services include professional guidance in areas where the City may not have the expertise to comply with accounting and financial housing issues. Listed below are some of the services BDO has provided the SGHA this past Fiscal Year:
* Analyze, prepare, and submit the monthly Voucher Management System ("VMS") submission to the Department of Housing and Urban Development HUD. * Analyze and prepare monthly statements of revenue, expenses, and net position. * Prepare monthly bank reconciliation and reconcile bank statement balance to the general ledger; Prepare journal vouchers (JVs) to reconcile. * Prepare monthly calculation and JV posting of earned administrative fees and Housing Assistance Payment ("HAP") revenues.
1 69
* Analyze and prepare the monthly board report for the Board of Commissioners. * Analyze and prepare calculations for the HAP program reserve balance. @ Analyze and update the monthly port-in register and prepare JV. * Analyze and prepare JV to record monthly fraud recovery revenue. * Prepare year-end unaudited and audited Financial Data Schedule ("FDS") and submit it to Real Estate Assessment Center ("REAC").
* Review HUD correspondence and reconcile HUD funding.
The proposed amendment would allow BDO to continue providing general accounting services, financial expertise, and assistance to the SGHA.
BACKGROUND: On September 27, 2022, the City Manager approved Contract No. 2022-85- AC with Consultant ("Agreement") for General Accounting Services and Financial Assistance in an amount not to exceed Twenty-Five Thousand Dollars ($25,000). Per HUD requirements, that the City is allowed to enter into an agreement for up to 5 years. This amendment will be year four of the five eligible years.
On August 16, 2023, City and Consultant executed Amendment No. I to the Agreement to extend General Accounting and Financial Assistance services.
On October 01, 2024, City and Consultant executed AmendmentNo. 2 to the Agreement to extend General Accounting and Financial Assistance services.
The City and Consultant desire to execute Amendment No. 3 to the Agreement to extend services identified in the Scope of Work, attached hereto as Exhibit "A" and made a part of this Amendment, for an additional year in an amount not to exceed Twenty-Five Thousand Dollars ($25,000), under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement, Amendment Nos. 1, 2 and 3 to One Hundred Thousand Dollars ($100,000).
ATT ACHMENTS: A. Proposed Amendment No. 3 (including Scope of Work - Exhibit "A") B. Amendment No. 2 to Contract No. 2022-85-AC*
C. Amendment No. 1 to Contract No. 2022-85-AC*
D. Contract No. 2022-85-AC*
*Each document is available for review through the City Clerk's Office. 2 70
Attachment A
Amendment No. 3
Contract No. 2022-85-AC
AMENDMENT N0. 3 TO CONTRACT N0. 2022-85-AC FOR
PROFESSIONAL SERVICES FOR GENERAL ACCOUNTING SERVICES
AND FINANCIAL ASSISTANCE BETWEEN THE CITY OF SOUTH
GATE AND BDO USA, LLP
This Amendment No. 3 to Contract No. 2022-85-AC for Professional Services for General Accounting Services and Financial Assistance ("Aa'nendment No. 1") is made and entered into on July 1, 2025, retroactively, by and between the City of South Gate, a municipal corporation ("City"), and BDO USA, ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively as "Parties."
RECITAI,S
WHEREAS, on September 27, 2022, the City Manager approved Contract No. 2022-85- AC with Consultant ("Agreement") for General Accounting Services and Financial Assistance in an amount not to exceed Twenty-Five Thousand Dollars ($25,000).
WHEREAS, on August 16, 2023, City and Consultant executed Amendment No. 1 to extend General Accounting and Financial Assistance services; WHEREAS, on September 26, 2024, City and Consultant executed Amendment No. 2 to extend General Accounting and Financial Assistance services; and WHEREAS, City and Consultant desire to execute Amendment No. 3 to extend services identified in the Scope of Work, attached hereto as Exhibit "A" and made a part of this Amendment, for an additional year in an amount not to exceed Twenty-Five thousand dollars ($25,000), under the terms and conditions of the Agreement, bringing the aggregate total of the Agreement, Amendment No. 1, Amendment No.2 and Atnendment No. 3 to One Hundred Thousand Dollars ($100,000).
NOW, THEREFORE, the Parties hereby agree as follows:
1. MODIFICATION TO AGREEMENT
1.1 TERM OF AGREEMENT. The term of the Agreement, including Amendment No. 1, and Amendment No 2 is extended for one (l) year beginning July 1, 2025, through June 30, 2026, unless otherwise expressly extended and agreed to by both Parties in writing, or terminated by either Party as provided herein.
1.2 COMPENSATION. The amount of compensation paid by City to Consultant for the additional scope of work identified in Exhibit "A" shall not exceed Twenty-Five Thousand Dollars ($25,000).
Page l of 2
71 Amendment No. 3
Contract No. 2022-85-AC
2. EFFECTIVE DATE. The effective date of this Amendment No.3 is retroactive to July 1, 2025, and will remain in effect for one (1) year through and including June 30, 2026, unless otherwise terminated in accordance with the terms of the Agreement.
3. EFFECT OF AMENDMENTS. Except as expressly amended herein, all other terms and conditions of the Agreement and its Amendments, Attachments and Exhibits thereto, shall remain unchanged and in full force and effect. All recitals to this Amendment No. 3 are incorporated into the Agreement as modified by this Amendment No. 3. Furthermore, City reserves the right to augment or reduce the scope of work as the City deems necessary.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. l to be executed and attested by their respective officers thereunto duly authorized.
CITY OF SOUTH GATE:
By:
Rob Houston, City Manager
Dated:
ATTEST:
By:
Yodit Glaze, City Clerk
(SEAL)
AP PROVED oASTgO K\lt o-
Raul F. Salinas, City Attorney
BDO USA,:
By:
Brian Alten, CPA Partner
Dated: August 21, 2025
72 Office of the
South Gate City Clerk
quri2 1 2025 "')',S'Dm
FILED Ciffl of South Gate
CITY COUNCIL
Item No. 6
AGENDA BULL
For the ReguIar Meeting of: August 26, 2025
Originating Department: Community Development
rez RobHoustonnepartmemnirector: 4*GrlPerez
SUBJECT: AJ'PROPRIATE GRANT FUNDING FROM COMMUNITY DEVELOPMENT
BLOCK GRANT AND COMMUNITY DEVELOPMENT BLOCK GRANT-CORONAVIRUS
FOR PUBLIC SERVICE GRANTS
PURPOSE: To appropriate grant funding from Community Development Block Grant ("CDBG") and Community Development Block Grant- Coronavirus ("CDBG-CV") Programs for FY 2024-2025 Public Service Grants
RECOMMENDED ACTIONS: The City Council will consider appropriating grant funds in the amount of $6,077.66 from Community Development Block Grant ("CDBG") and $10,992.50 from Community Development Block Grant- Coronavirus ("CDBG-CV") to fund FY 2024-2025 Public Service Grants.
FISCAL IMPACT: At the April 25, 2023, City Council meeting, Council approved, through Resolution, the adoption of the FY 2023-2024 Annual Action Plan for the CDBG Program, which included funding for the South Gate Police Explorers (Acct. 243-634-29-6623). The remaining balance must now be appropriated for FY 2024-2025.
On January 26, 2021, the City Council approved, through Resolution, $25,000 in CDBG-CV funds for the South Gate College Internship Program. On June 28, 2022, the City Council approved an additional $35,165 in unspent CDBG-CV funds to the Program (Acct. 243-607-49-6667). The remaining balance must also be appropriated for FY 2024-2025.
On April 28, 2022, as part of the additional funds granted to the City by HUD, the City Council approved, through Resolution, an additional$l24,968 to CDBG-CV Administration, increasing the total CDBG-CV Administration allocation to $347,645. The remaining balance must also be appropriated for FY 2024- 2025.
These appropriations are needed to close out FY 2024-2025 for CDBG, CDBG-CV Public Service Grants, and CDBG-CV Administration. There is no fiscal impact on the City's General Fund.
ANALYSIS: Per H{JD regulations, the City of South Gate ("City") is required to carry out its CDBG Program in a timely manner. In accordance with 24 CFR 570.902, HUD reviews the City's compliance with these requirements. Upon review of the FY 2023/24 and FY 2024/25 budgets, staff identified funds that must be carried forward in order to close out the FY 2024/25 Public Service Grants. Staff therefore proposes to appropriate $6,077.66 in CDBG funds, $10,992.50 from CDBG-CV, and $4,036.25 from 1 73
CDBG-CV Administration to fulfill program obligations, issue payments to approved non-profit organizations funded uiider Public Service Grant activities and cover administrative expenses.
BACKGROUND: The City has been a recipient of CDBG funds annually since the enactment of the Housing and Community Development Act of 1974. The City is deemed as an "entitlement" jurisdiction because it maintains a population above 50,000 and meets certain other demographic criteria. CDBG funding can be used for a variety of projects and programs primarily benefiting persons of low and moderate income.
ATTACHMENTS: None
2 74
, Office of tl'ie
aOufh Gate City Cferk Item No. 7
AU6 2 1 202','i
FILED
ll'-'t<z(r->
Ciffl of South Gate
CITY COUNCIL
AGENDA BULL
For the Regular Meeting of: August 26, 2025
Department Director:
5 Cer;antes Rob Houston
SUBJECT: PURCHASE OF SIX (6) ELECTRIC FORD F150 LIGHTNING TRUCKS
FROM NATIONAL AUTO FLEET GROUP EQUIPMENT FOR THE PUBLIC WORKS
DEPARTMENT
PURPOSE: Toapprovepurchasingsix(6)electricFordF150Lightningtrucks(2025Lightning Trucks) for the Department of Public Works.
RECOMMENDED ACTIONS: The City Council will consider:
a. Authorizing purchasing six (6) 2025 Ford F-150 Lightning trucks from National Auto Fleet Group, utilizing the Sourcewell Co-Op Purchasing Program in an amount not-to- exceed $385,032, or $64,172 pertruck,,
b. Appropriating $128,344 in Water Funds to fully fund the purchase of two (2) Ford F-150 Lightning's for the Public Works, Water Division; and c. Authorizing the City Manager to execute the documents necessary to complete the purchase transactions to acquire the trucks in forms acceptable to the City Attorney.
FISCAL IMPACT: There is no impact to the General Fund. The purchase cost of four (4) 2025 Lightning Trucks is $256,688 to be funded with Capital Asset and Equipment Replacement ("CAER") Funds budgeted in the Fiscal Year 2025/26 0perating Budget. An appropriation of $128,344 in Water Funds (Account 411-731-71-9003) is recommended to :tully fund and purchase two (2) additional 2025 Lightning Trucks for the Water Division.
ANALYSIS: The Public Works Department relies on its Street and Sewer Division and Water Division to maintain critical infrastructure and respond to resident needs every day. The Street and Sewer Division maintains streets, including asphalt and concrete repairs, street sign replacement, bulky item cleanups, sewer system upkeep, and tree maintenance. The Water Division operates and maintains the City's water system, performing tasks such as replacing water valves and responding to emergencies like broken water mains or damaged fire hydrants. These operations depend on reliable vehicles and equipment to ensure crews can work safely, efficiently, and without interruption.
The vehicles currently serving these divisions have exceeded their useful life, resulting in more frequent breakdowns, higher maintenance costs, and increased fuel consumption and emissions.
I
75 Replacing these aging vehicles will improve operational efficiency, reduce maintenance costs, and support the Department's ability to deliver the high level of service residents expect every day.
Staff is proposing to replace six (6) aging vehicles with upgraded 2025 Lightning Truck electric vehicle models. Transitioning to electric vehicles will significantly reduce fuel consumption, lower emissions, and decrease maintenance costs compared to the older gasoline-powered units they will replace. This approach not only improves operational efficiency but also aligns with the California Air Resources Board ("CARB") requirements for alternative-fuel vehicle purchases, supporting the City's commitment to sustainability
Staff recornrnends purchasing the 2025 Lightning Trucks through the cooperative contract purchasing program offered by Sourcewell (formerly known as the National Joint Powers Alliance), under contract #091521-NAF. This program leverages the national purchasing power of over 50,000 member agencies, streamlining the procurement process and reducing the time and effort required for the City. Sourcewell establishes and provides competitively solicited contracts in accordance with the Uniform Municipal Contracting Law, ensuring compliance with legal and competitive standards. This method of purchasing aligns with the City of South Gate's ("City") Municipal Code requirements outlined in Section 1.54.510D, which allows the City to utilize contracts established by other government agencies, avoiding the need to repeat the competitive bidding process.
BACKGROUND: The Public Works Department operates a fleet of 90 vehicles that are essential for maintaining and operating the City's infrastructure. The reliability of this fleet is critical to ensuring timely response to resident needs, efficient service delivery, and proper upkeep of City streets, sewers, and the municipal water system.
To guide the management of this fleet, the Department prepared a Fleet Master Plan ("Plan") with the goals of reducing operating and maintenance costs, ensuring safety and reliability, and optimizing vehicle productivity. The Plan establishes recornrnended replacement cycles that minimize the total cost of ownership by replacing vehicles before maintenance costs, downtime, and fuel consumption rise significantly.
The vehicles proposed for replacement in this report have exceeded their recornrnended service life, with the Plan identi'fying their replacement between 2019 and 2024. Continuing to operate these aging vehicles leads to higher maintenance costs, increased emissions, and reduced reliability. Replacing them with modern units, equipped with improved safety features and fuel- efficient technology, will enhance operational efficiency and reduce long-term costs.
Upon Council approval, delivery of the new vehicles is expected in approximately 16 weeks. Once delivered, the units will be outfitted with safety lighting, toolboxes, and other required equipment before being placed into service.
ATTACHMENTS: A. 2025 Ford F-150 Lightning Pro 4WD SuperCrew, Quote from National Auto Fleet Group
B. Photo of Unit No. 361
C. Photo of Unit No. 362
D. Photo of Unit No. 207
2 76
AM:lc
E. Photo of Unit No. 296
F. Photo of Unit No. 602
G. Photo of Unit No. 816
H. Sourcewell Contract for National Fleet Auto Group 77 7/30/25, 2:30 PM Sell, service, and deliver letter Attachment A 4a0 Auto Cnntttr' D- rivei, WatganvHta, CA 95078
855] e8El-8572a[8311 480-84E17 Fax
F le ate N at iti na lAutoF Is etG tou p.co m 7/1 5/2025
7/30/2025 Re-Configured Quote ID: 39%6 Rl
Order Cut Off Date: TBA
Alejandro Meza
City of South Gate
Public Works-Equipment Maintenance
4244 SANTA ANA ST
South Gate, California, 90280
DearAlejandro Meza,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.
Six (6) New/Unused (2025 Ford F-150 Lightning (WIB) Pro 4WD SuperCrew 5.5' Box 145" WB, ) and delivered to your specified location, each for
Contract Price
1 Additional
Key(s)
Tax (10.7500 %)
Tire fee
Total
One Unit One Unit
(MSRP)
$58,915.00 $57,635.06
$300.00
$6,228.02
$8.75
$64,171.83
- per the attached specifications.
Total %
Savings
2.173 %
Extended Total Savings
Unit's (6)
$345,810.36 $7,679.64
$1,soo.oo
$37,368.12
$52.50
$385,030.98
This vehicle(s) is available under the Sourcewell Contract 091521-NAF. Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
Not Listed
Account Manager
Email: [email protected]
Office: (951 ) 440-0585
Fax: (831) 480-8497
fflM €..
hffps://nationalaufofleetgroup.com/OrderRequesUSSDPrint/39966?ws:True&se=True&ssdType=OrderRequest&tsbt=True&knm=True 78 7/30/25, 2:30 PM Sell, service, and deliver letter Purchase Order Instructions & Resources
Once units are scheduled by OEM, no cancellations are accepted In order to finalize your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way:
Email: [email protected]
Fax: (831) 480-8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
We will send a courtesy confirmation for your order and a W-9 if needed, Learn how to track your vehicle:
Use the upfitter of your choice:
Vehicle Status:
General Inquiries:
Additional Resources
www.NAFGETA.com
www.NAFGpartner.com
[email protected]
[email protected]
For general questions or assistance please contact our main office at:
1-855-289-6572
htips://nationalautofleetgroup.com/OrderRequest/SSDPrinU39966?ws=True&se=True&ssdType=OrderRequest&tsbt=True&knm=True 79 7/30/25, 2:30 PM Sell, service, and deliver letter Vehicle Configuration Options
ENGINE
Code Description
99U
Engine: Dual eMotor - Extended Range Battery, -inc: single onboard charging level 2 peak charging rate of l1.5kW and 123 kWh usable capacity extended range battery, GVWR:
8,550 Ibs, Carbon Black Fixed Extended Running Board
TRANSMISSION
Code Description
44L Tranmis-sion: Sing-le-Speed, (STD) ----- -- - - - - - - - - --"-" WHEELS
.Code Description
643 Wheels: 1 8" Alloy Gloss Black, (STD)
TIRES
Code Description
Tires: 275/65R18 A/T, (STD)
PRIMARY PAINT
Code Description
YZ Oxford White
SEAT TYPE
Code Description
VS Medium Dark Slate, Vinyl Bucket Heated Front Seats, -inc: 2-way manual driver/passenger w/flow-through console and floor shifter
ADDITION/-(L EQUIPMENT
Code D-es-cription - - -- - -- -- - ---- "="-' "' ""' G\/\/VR:8 550 Ibs
18D Carbon Black Fixed Extended Running Board - " 153 Front License Plate Bracket, -inc: Standard in states requiring 2 license plates, optional to all others
96W Tough Bed Spray-In Bedliner
942 Daytime Running Lamps, -inc: Non-controllable
90B Matte BlackAluminum Crossbed Toolbox, -inc: By Weather Guard, (Model # 127-52-03) 85H Back-UpAlarmSystem - - '
OPTION PACKAGE
hitps://nationalautofleetgroup.com/OrderRequest/SSDPrinU39966?ws=True&se=True&ssdType=OrderRequest&tsbt=True&knm=True 4/1 1 80 7'30/25 2:30 PM Sell, service, and deliver letter Code Description
11 0A Equipment Group 11 0A Standard ' " ""' a
https://nationalautofleetgroup.com/OrderRequesUSSDPrinU39966?ws=True&se=True&ssdType=OrderRequest&tsbt=True&knm=True 5/11 81 7/30/25, 2:30 PM Sell, service, and deliver letter
2025 FleeUNon-Retail Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB
WINDOWSTICKER
2025 Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB
CODE MODEL MSRP
W1B 2025 Ford F-150 Lightning Pro 4WD SuperCrew 5.5' Box 145" WB $49,780.00
OPTIONS
99U Engine: Dual eMotor - Extended Range Battery, -inc: single onboard charging level 2 peak $5,000.00 charging rate of 11.5kW and 123 kWh usable capacity extended range battery, GVI/VR: 8,550 Ibs, Carbon Black Fixed Extended Running Board
44L Transmission:Single-Speed,(STD) $0.00
643 Wheels: 1 8" Alloy Gloss Black, (STD) $0.00
Tires:275/65R18A/T,(STD) $0.00
YZ OxfordWhite $0.00
VS Medium Dark Slate, Vinyl Bucket Heated Front Seats, -inc: 2-way manual driver/passenger w/flow- $0.00 through console and floor shifter
__ GWVR:8,5501bs INC
18D Carbon Black Fixed Extended Running Board INC
153 Front License Plate Bracket, -inc: Standard in states requiring 2 license plates, optional to all $0.00 others
96W Tough Bed Spray-In Bedliner $625.00
942 Daytime Running Lamps, -inc: Non-controllable $45.00 90B Matte Black Aluminum Crossbed Toolbox, -inc: By Weather Guard, (Model # 127-52-03) $1,040.00 85H Back-UpAlarmSystem $230.00
41 0A Equipment Group 1l OA Standard $0.00
Please note selected options override standard equipment SUBTOTAL $56,720.00
Advert/Adjustments $0.00
ManufacturerDestinationCharge $2,195.00
TOTALPRICE $58,915.00
Est City: 42 MPG
Est Highway: 35 MPG
Est Highway Cruising Range: 483.00 mi
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
https://nationalautofleetgroup.com/OrderRequest/SSDPrinU39966?ws=True&se=True&ssdType=OrderRequest&tsbt=True&knm=True 6/1 1 82 7/30/25, 2:30 PM Sell, service, and deliver letter Notes
https://nationalautofleetgroup.com/OrderRequest/SSDPrinU39966?ws=True&se=True&ssdType=OrderRequest&tsbt=True&knm=True 7/11 83 7/30/25, 2:30 PM Sell, service, and deliver letter Standard Equipment
MECHANICAL
Engine: Dual eMotor - Standard Battery -inc: 98 kWh usable capacity standard range 'battery (STD) Transmission: Single-Speed (STD)
EXTERIOR
Wheels: 1 8" Alloy Gloss Black (STD)
Tires: 275/65R18 A/T (STD)
ADDITIONAL EQUIPMENT
Transmission w/Driver Selectable Mode
Full-Time All-Wheel
9.61 Axle Ratio
Battery w/Run Down Protection
Class IV Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness
2235# Maximum Payload
GVWR: 8,250 Ibs
HD Gas-Pressurized Front Shock Absorbers and Gas-Pressurized Rear Shock Absorbers FrontAnd RearAnti-Roll Bars
Electric Power-Assist Speed-Sensing Steering
Permanent Locking Hubs
Double Wishbone Front Suspension w/Coil Springs
Trailing Arm Rear Suspension w/Coil Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake ASSiSti Hill Hold Control and Electric Parking Brake
Lithium Ion (li-Ion) Traction Battery w/11.5 kW Onboard Charger, 11.9 Hrs Charge Time @ 220/240V and1.517 Hrs Charge Time @ 440V
Regular Box Style
Tire Mobility Kit
Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks Black Rear Step Bumper
Black Side Windows Trim
Black Door Handles
Black Power Heated Side Mirrors w/Manual Folding
Fixed Rear Window
Deep Tinted Glass
https://nationalautofleetgroup.com/OrderRequest/SSDPrinU39966?ws=True&se=True&ssdType=OrderRequest&tsbt=True&knm=True 8/1 1 IC)84
7/30/25, 2:30 PM Sell, service, and deliver letter
Variable Intermittent Wipers
Aluminum Panels
Black Grille
Tailgate Rear Cargo Access
Tailgate/Rear Door Lock Included w/Power Door Locks - - "' Integrated Storage
Ford Co-Pilot360 - Autolamp Auto On/Off Projector Beam Led Low/High Beam Directionally Adaptive Auto High-Beam Daytime Running Lights Preference Setting Headlamps w/Delay-Off Cargo Lamp w/High Mount Stop Light
LED Brakelights
Headlights-Automatic Highbeams
Radio w/Seek-Scan, Clock, Speed Compensated Volume Control, Steering Wheel Controls, Radio Data System and External Memory Control
Radio: SiriusXM w/360L -inc: FM stereo and 6 speakers, a three (3)-month prepaid subscription, Service is not available in Alaska and Hawaii, Trial length and service availability may vary by model, model year or trim, Details: SiriusXM audio and data services each require a subscription sold separately, or as a package, by Sirius XM Radio Inc, Your SiriusXM service will automatically stop at the end of your trial unless you decide to subscribe, If you decide to continue service after your trial, the subscription plan you choose will automatically renew thereafter and you will be charged according to your chosen payment method at then- current rates, Fees and taxes apply, To cancel you must call SiriusXM at 1-866-635-2349, See SiriusXM Customer Agreement for complete terms at www.siriusxm.com, All fees and programming subject to change, Not all vehicles or devices are capable of receiving all services offered by SiriusXM, Current information and features may not be available in all locations, or on all receivers, Satellite and streaming lineups vary slightly, 2020 Sirius XM Radio Inc, Sirius, XM, SiriusXM and all related marks and logos are trademarks of Sirius XM Radio Inc
Fixed Antenna
Vinyl Bucket Heated Front Seats -inc: 2-way ma-nual dri-ver/pa-s-senge-r-w-/fl-ow-th:o-ug-h'-conso-le-'-and-floo-r shifter
Driver Seat
Passenger Seat
60-40 Folding Split-Bench Front Facing Fold-Up Cushion Rear Seat Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Traction Battery Level, Power/Regen, Traction Battery Temperature, Trip Odometer and Trip Computer Power Rear Windows
FordPass Connect 4G Mobile Hotspot InternetAccess
Front Cupholder
Rear Cupholder
31 2V DC Power Outlets
Compass
Proximity Key For Push Button Start Only
Remote Keyless Entry w/Integrated Key Transmitter and Panic Button """" Cruise Control w/Steering Wheel Controls
https://nationalautofleetgroup.com/OrderRequest/SSDPrinU39966?ws=True&se=True&ssdType=OrderRequest&tsbt=True&knm=True 9/1 1 ll
85 7/30/25 2:30 PM Sell, service, and deliver letter Voice Activated Dual Zone Front Automatic Air Conditioning HVAC -inc: Underseat Ducts and Console Ducts
Locking Glove Box
Driver Foot Rest
Interior Trim -inc: Cabback Insulator Metal-Look Door Panel Insert and Metal-Look Interior Accents Full Cloth Headliner
Urethane Gear Shifter Material
Day-NightAuto-Dimming Rearview Mirror
Driver And Passenger Visor Vanity Mirrors
Full Floor Console w/Locking Storage, Mini Overhead Console w/Storage, 31 2V DC Power Outlets and 6 Interior 1 20V AC Power Outlets
Front Map Lights
Fade-To-Offlnterior Lighting
Full Vinyl/Rubber Floor Covering
Plastic Floor Trim
Cargo Area Concealed Storage
Cargo Features -inc: Tire Mobility Kit
C-ab M- oun-te-d-C-arg-oAnd Ca-rg-o Space Lights - - - - - --- "= - a - Smart Device Remote Engine Start
SYNC 4 w/Enhanced Voice Recognition -inc: 12" LCD capacitive touchscreen w/swipe capability, information on demand panel, wireless phone connection, cloud connected, AppLink w/App catalog, 911 ASSiSti wireless Apple CarPlay and Android Auto compatibility, digital owners manual, conversational voice command recognition and connected navigation (includes 3-year trial), Note:
Navigation services require SYNC4 and FordPass Connect (optional on select vehicles), complimentary connect service and the FordPass app (see FordPass Terms For details), Eligible vehicles receive a complimentary 3-year trial of navigation services that begins on the new vehicle warranty start date, Customers must unlock the navigation service trial by activating the eligible vehicle w/a FordPass member account, If not subscribed by the end of the complimentary period, the connected navigation service will revert to a moving-map and active routing will no longer be available, Connected service and features depend on compatible AT&T network availability, Evolving technology/cellular networks/vehicle capability may limit functionality and prevent operation of connected features, FordPass App, compatible w/select smartphone platforms, is available via a download, Message and data rates may apply
Instrument Panel Bin, Dashboard Storage,Interior Concealed Storage, Driver/PassengerAnd Rear Door Bins
Power I st Row Windows w/Driver And Passenger 1 -Touch Up/Down Delayed Accessory Power
Power Door Locks w/Autolock Feature
Driver Information Center
Trip Computer
Outside Temp Gauge
Digital Appearance
Seats w/\/inyl Back Material
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints https://nationalautofleetgroup.com/OrderRequest/SSDPrinU39966?ws=True&se=True&ssdType=OrderRequest&tsbt=True&knm=True 1 0/1 1 )Z,
86 7.'30/25, 2:30 PM Sell, service, and deliver letter Perimeter Alarm
312V DC Power Outlets and 6 Interior I 20V AC Power Outlets A vance rac w Ro Stabi ity ontro ectronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags 'Rear Parking Sensors
BLIS with Trailer Tow Coverage Blind Spot
PCA with AEB and Intersection ASSiSt
Cross-Traffic Alert
Ford Co-Pilot360 - Lane-Keeping ASSiSt Lane Keeping ASSiSt Ford Co-Pilot360 - Lane-Keeping ASSiSt Lane Departure Warning Collision Mitigation-Front
Driver Monitoring-Alert
Evasion ASSiSt
Tire Specific Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Safety Canopy System Curtain I st And 2nd Row Airbags Airbag Occupancy Sensor
Driver And Passenger Knee Airbag
Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute
RearChil-dSafe-tyLocks- --- -- -- - -" - '-""'-"""" a-'-"' Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners
Ford Co-Pilot360 - Reverse Camera Back-Up Camera
https://nationalautofleeigroup.com/OrderRequest/SSDPrint/39966?ws=True&se=True&ssdType=OrderRequest&fsbt=True&knm=True 11/11 t3
87 7
88 Attachment C
15 89
Attachment D
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90 Attachment E
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91 Attachment F
18 92
Attachment G
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93 DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA Attachment H 091521-NAF
Sourcewell *
Solicitation Number: RFP #091521
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, p.o. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATIONDATEANDEXTENSION.ThisContractexpiresNovember8,2025,unlessitis cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVALOFTERMS.NotwithstandinganyexpirationorterminationofthisContract,all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 1Rev. 3/2021
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Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier's dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be 2 ZJ
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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
* Identify the applicable Sourcewell contract number; * Clearlyspecifytherequestedchange;
* Provide sufficient detail to justify the requested change; 3 22.
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* Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and * Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees may be required to perform work at government- owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell 4 2,3
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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONALTERMSANDCONDITIONS/PARTICIPATINGADDENDUM.Additionaltermsand conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enterinto a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARYACCOUNTREPRESENTATIVE.SupplierwillassignanAccountRepresentativeto Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
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* Maintenance and management of this Contract;
@ Timely response to all Sourcewell and Participating Entity inquiries; and * Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, CuStOmer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTMTY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTMTY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
* Participating Entity Name (e.g., City of Staples Highway Department); * Participating Entity Physical Street Address;
* Participating Entity City;
* Participating Entity State/Province;
* Participating Entity Zip/Postal Code;
* Participating Entity Contact Name;
* Participating Entity Contact Email Address;
* Participating Entity Contact Telephone Number;
* Sourcewell Assigned Entity/Participating Entity Number; * Item Purchased Description;
* Item Purchased Price;
* Sourcewell Administrative Fee Applied; and
* Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased 6Rev. 3/2021
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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9, AUTHORIZED REPRESENT ATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT.PursuanttoMinnesotaStatutesSectionl6C.05,subdivision5,thebooks,records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C, AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIPOFTHEPARTIES.Therelationshipofthepartiesisoneofindependent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includesinjury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell"s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, 8Rev. 3/2021
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resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neitherpartymayaltertheotherparty'strademarksfromtheformprovided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions.
B. PUBLICITY.AnypublicityregardingthesubjectmatterofthisContractmustnotbereleased without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal courtin Fergus Falls, Minnesota.
IS. FORCE MAIEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE.DuringthetermofthisContract,thepartieswillmonitorperformanceand address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULTANDREMEDIES.EitherofthefollowingconstitutescausetodeclarethisContract, or any Participating Entity order under this Contract, in default:
Nonperformance of contractual requirements, or
A material breach of any term or condition of this Contract. 10 ,\t
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
* Exercise any remedy provided by law or equity, or * Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
S500,000 each accident for bodily injury by accident
9500,000 policy limit for bodily injury by disease
5500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("150") Commercial General Liability Form CGOOOI (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodilyinjury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
91,000,000 each occurrence Bodily Injury and Property Damage 51,000,000 Personal and Advertising Injury
52,000,000 aggregate for Products-Completed operations 52,000,000 general aggregate
3. CommercialAutomobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms 11 3o
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no less broad than 150 Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
Sl,000,000 each accident, combined single limit
4. Umbre//o/nsuronce.DuringthetermofthisContract,Supplierwillmaintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
S2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacyliability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data-including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
S2,000,000 per occurrence
92,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSLIRANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate ofinsurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, p.o. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is 12 31
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVEROFSUBROGATION.Supplierwaivesandmustrequire(byendorsementor otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESSLIABILITY/SELF-lNSUREDRETENTION.Thelimitsrequiredbythis Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWSANDREGULATIONS.AIIEquipment,Products,orServicesprovidedunderthis Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 13Rev. 3/2021
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED ST ATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACONACT,ASAMENDED(40U.S.C.G3141-3148).Whenrequiredbyfederal program legislation, all prime construction contracts in excess of S2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 u.s.c. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 u.s.c. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. 14 33
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C. CONTRACTWORKHOURSANDSAFETYSTANDARDSACT(40U.S.Cfi370l-3708)OWhere applicable, all contracts awarded by the non-federal entity in excess of SIO0,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 u.s.c. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 u.s.c. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 u.s.c. (3 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission ofintelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTSTOINVENTIONSMADEUNDERACONTRACTORAGREEMENT.lfthefederalaward meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEANAIRACT(42U.S.C.G7401-7671Q.)ANDTHEFEDERALWATERPOLLUTIONCONTROL ACT (33 u.s.c. § 1251-1387). Contracts and subgrants of amounts in excess of 9150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 u.s.c. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 u.s.c. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 thatimplement Executive Orders 12549 (3 C.F.R. E) 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names 15 3't
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 u.s.c. g 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 u.s.c. Ei 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 u.s.c. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. Ei 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENTOFRECOVEREDMATERIALS(2C.F.R.9200.322).Anon-federalentitythatis a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation 16 35
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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds SI0,000 or the value of the quantity acquired during the preceding fiscal year exceeded SI0,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The u.s. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplie5 or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 u.s.c. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the u.s. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict ofinterest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the u.s. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. u.s. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with u.s. Executive Order 13224 and u.s. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITIONONCERTAINTELECOMMUNICATIONSANDVIDEOSURVEILLANCESERVICESOR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322. 17Rev. 3/2021
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22. CANCEILATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defectin any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued priorto cancellation.
Sourcewell
BY:[=DO"uSlfl""30"'!::'a'F"'
Jeremy Schwartz
Title: Chief Procurement Officer
11/4/2021 i 1:28 PM CDT
Date:
72 Hour LLC dba: National Auto
Fleet Group
rDocuSigned by:
Jesse Cooper
Title: Fleet Manager
11/4/2021 I 10:46 AM CDT
Date:
Approved:
Chad Coauette
Title: Executive Director/CEO
11/4/2021 i 1:34 PM CDT
Date:
18 3'a7
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DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA RFP 091521 - Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories
Vendor Details
Company Name: 72 HOUR LLC
Does your company conduct
business under any other name? If National Auto Fleet Group yes, please state:
490 Auto Center Drive
Address:
Contact:
Email:
Phone:
Fax:
HST#:
Watsonville, CA 95076
Jesse Cooper
[email protected]
951-440-0585
831-840-8497
263297677
Submission Details
Created On:
Submitked On:
Submitted By:
Email:
Transaction #:
Submitter's IP Address:
TuesdayAugust24, 2021 16:34:10
Tuesday September 14, 2021 14:10:21
Jesse Cooper
[email protected]
d2e890de-e761-4f47-9b23-bef3d512bd76
76.81 .241 .2
Vendor Name: 72 HOUR LLC
3"3
Bid Number: RFP 091521
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DocuSlgn Envelope 10: CF25B13B-7BO9-48BC-B85D-FlA7A7al04FDA Specifications
Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely atkach additional documents to your response without also providing a substantive response. Do not leave answers blank respond "N/A" if the question does not apply to you (preferably with an explanation).
Line
Rem Question Response '
1 Pmposer Legal Name (one legal entity only): (In the evenf of award, will execute the resulting comtam
as "Suppliei')
72 Hour LLC
2 Identify all subsidiary entities of the Proposer whose equipment, pmduds, or services are induded in the
Proposal.
WCAF, LLC
WCDJR, LLC
Alan Jay Automotive Inc
3 Identify all appli>ble assumed names or DBA names of the Proposer or Proposer's subsidiaries in Line 1 or Line 2 above.
NAFG has numerous subsidiaries and DBA's including but not limited to:
National Auto Fleet Group,
Chevmlet of Watsonville,
Wafsonville Ford
Watsonville CDJR
Watsonville Fleet Gmup
Alan Jay Chrysler Jeep Inc
Alan Jay Chevmlet, Cadillac
Alan Jay Buick, GMC
Alan Jay Auto Outlet
Clewiston Motor Company, Inc
Alan Jay Chrysler [)odge Ram Jeep
Alan Jay Lincoln
Alan Jay Ford
Alan Jay Nissan
Alan Jay Toyota
4 Proposer Physical Address: 490 Auto Center Drive Watsonville, CA 95076
5 Proposer websife address (or addresses): www.NatlonalAutoFleetGroup.com 6 Pmposefs Authorized Representative (name, title.
address, email address & phone) (The representative must have authority to sign the "Pmposer's Assurance of Compliance" on behalf of the Proposer and, In the event of award, will be expeded to execute the resulting contract):
Jesse Cooper
Fleet Manager
1-855-289-6572
490 Auto Center Drive
Watsonville, CA 95076
[email protected]
7 Proposer's prlmary contact for this proposal (name, title, address, email address & phone):
Jesse Cooper
Fleet Manager
1-855-289-6572
490 Auto Center Drive
Wationville, CA 95076
[email protected]
8 Proposer's other contads for this proposal, if any (name, title, address, email address & phone):
Clarke Cooper
Fleet Manger
1-855-289-6572
490 Auto Cemer Drive
Watsonville, CA 95076
[email protected]
Table 2: Company Information and Financial Strength I:,iemne IQuestion IResponse '
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
3'f 113
DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA 9 Provide a brief history of your company, including your mmpanyas core values, business philosophy, and
indusby longevity related io the requested equipment,
produchi or services.
National Auto Fleet Gmup started as a new division of 72 Hour LLC. in the summer of 2010 in the heart of Southern Califomia. We began our network with a single automobile dealership and have now grown our network to encompass numerous dealerships located in and outside of Califomia.
We stand by pmviding opportuniues for advancemem by hiring and promoting from within our organization. Many of the Fleet Managers who starled with us in 2010 are stlll with us today.
Through the years, we have evolved and adapted to the new technology driven trends that are revoluUonizing the automotive industry today. However, our brand's fundamenial ore values have remained unchanged - We are oommiffed to do right for the members. If we take care of them, they will in retum take care of us.
NaUonal Auto Fleet Group's operational blueprlnt and business philosophy has always been the a4 RIGHTs" for every member. We deliver the RIGHT vehicle, at the RIGHT time, to the RIGHT place at the RIGHT pilce.
The imegrity of our business stems on our deep family roots in the automotive industry. We are and always will be family owned and operated with our future generations already in their infant sJes today. We are committed to pioneerlng our industry for decades to come. 10 What are your oompany"s expectations in the event of an award?
If awarded, this would be our 5th Sourcewell Comrad and we would execute as sudi. We will continue to serve your members and pmvide them with excellent customer service while continuing to advan> customer satisfamion. Along with Implementing new business growth strategies that will ultlmately launch us into new heights onoe again.
Furthermore, we will launch our Partner Program detailed in the attached "marketing Plan Compresseda Zip file. This nexk generation applimtion will give members the power to select upfitkers they would like NAFG to parkner with in pmviding satisfactory quotes and servim. We see tremendous value in building out these mukially beneficial pafnerships, so we >n provide 100% satisfactory tumkey solutions to the members.
11 Demonstrate your financial strength and stability with meaningful data. This could include such items as
financial statements, SEC filings, credit and bond
ratings, letters of credit, and detailed reference leffers. 11pload supporUng documenfs (as applicable) in the
documem upload section of your response.
To demonstrate NAFG's financial strength and stability, we have uploaded Bank Commitment letters under the Financial Strength Sedion of the online applicaUon. We have a direct line of credit of $52,000,00.00 that we are cum.ntly utilizing wlth our cum.nt and past Sourcewell Contrachi. However, this number is not wpped as we have the freedom to extend the >p to acmmmodate the revolving needs of the members.
Referenced below is a short register of some of our market success from awarded govemmem ontracts that encompass over $140,000,000.00 worth of produds and goods under our current Sourcewell Contract
A. City of San Diego, CA $ 72,000,000 contraa under our Sourcewell Contract 120716-NAF.
B. City of San Diego, CA $ 55,400,000 contract under our Sourcewell Contraci 081716-NAF.
C. Govemment Fleet Artlcle Highlighting our transaction with the City of San Diego, CA procuring over '100 Polii.e vehicles thmugh NAFG Sourcewell Contract 120716-NAF.
D. City of Los Angeles World Airports, CA Contract for $ 24,003,500 under Sourcewell Contract 120716-NAF for the procurement of 400 vehicles.
E. City of Los Angeles Harbor, CA Comract Extension to $ 4,500,000 contract under Sourcewell Contract 120716-NAF.
F. City of Los Angeles Harbor, CA Contract for $1500,000 under our Sourcewell Contract 120718-NAF.
G. City of Los Angeles Harbor, C:A Renewal for another $ 1,500,000 under Sourcewell Contract Class 6, 7 and 8 Contract 081716-NAF.
H. City of Costa Mesa, CA Contract $1,023,220 under our Sourcewell Compact 120716-NAF.
1. Blanket Comracts wiih the State of Maryland, MD Off Our curi'ent Class 6, 7 and 8 ChaSSiS Contract 081716-NAF.
J. Blanket Contra* wiih the State of Maryland, MD off our Currem Sourcewell Conh'act 120718-NAF.
We have also affached our Commitmenf Leffer's for unparallel suppork from leading nationally recognized upfit suppliers such The Knapheide Manufacturing Company. Along with regional suppliers such as Brand FX and Phenix Truck Body located in Southem Califomia serve as negional support locations, whom we oflen work alongside to fulfill all member needs with past, present, and future orders with NAFG.
Included are also upfitter Recommendation letters to illustrate how National Auto Fleet Group has taken a proadive imerest in building mutually beneficial relationship with our upfitters. Mutuality and reciprocity relationships between body companies and our dealer's are two of the key components that help members receive what they need in a smooth and efficient fashion.
In addition, the adoption of our Class 6, 7, and 8 Contract from Anne Arundel County in the state of Maryland is as an example of how National Auto Fleet Group attracts and retains new clients by demonstrating to them there's a better and more efficient way of finding turnkey solutlons.
Lastly, we have attached supporting documents that help emphasize and exemplify our growth since our first awarded Sourcewell Contract in 2012. We sintx.rely hope it helps portray our commitment to building lifelong rapport and trust with our parbier upWers and members. 12 What is your US market share for the solutions that
you are pmposing?
. Of our respective brands and OEM's we represent, the US market share is estimated to be 60 - 75%.
13 What is your Canadian market share for the solutions that you are proposing?
It is difficult to estimate the market share for the brands and OEM's we represent, however we estimate that It should be the same 60 -75 % of the US share. 14 Has your business ever petitioned for bankruptcy
protection? If so, explain in detail.
No.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
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15 How is your organization best described: is It a
manufacturer. a distributor/dealer/reseller, ot a service provider? Answer whichever question (either a) or b) just below) best applies (o your organizafion.
a) If your company is best described as a
disiribuior/dealer/reseller (or similar entlty), provide your wrfflen authorization to act as a
distributor/dealer/reseller for the manufacturer of the pmducts proposed in This RFP. If applicable, is your dealer network independent or company owned?
b) If your company is best described as a
manufacturer or service piovider, describe your
relationship with your sales and service force and with your dealer network in delivering the products and
services proposed in this RFP. Are these individuals
your employees, or the employees of a third pare?
National Auto Fleet Group is a dealer network best categorized as aA" - Distributer/Dealer/Reseller and Dealer Partner for (15) OEM Manufachirers including Ford Motor Company, Chevrolet, RAM, GMC, Buick, Chrysler, [)odge, Jeep, Toyota, Nissan, KIA, BMW, Honda, Cadillac and Volkswagen, All orders are placm with the franchised dealer and ultimately tltled diredly to the member. All approprlate ceriification certificates and auihorized DMV/Factory licenses may be found in the aRela(ed CerHaatlon" secHon uploaded fo this RFP. It should be noted we do not sell used equipment to members.
iEi If appli>ble, provide a detailed explanation outlining the licenses and certifimtions that are both required to be held, and ach.ially held, by your oyanization
(including third parues and suboonb'actora that you use) ,in pursuit of the business mntemplated by this RFP.
Required licenses include a Dealels License, a Franchise issued by the Manufacture, a [)epadment of Motor Vehlcles License, as well as a Reseller's pemiit Ik.ense. All which NAFG and Dealer Parh'efs hold. Please review our atkachment documents in ssdion 'Related Certificationa for li>nses that we either solely own or are jointl owned by our parkner dealers that perkain to this RFP. A list of all our li>nses are below, some of which may not perbln to class 1-3 but to class 4-8.
CA Ceriifi>te of Good Standing 200824810190
State of Florida License Cerufimtes:
VF/1000974/4
VF/1000950/1
VF/1046516/1
VF/1024619/2
VF/1024619/1
VF/1018615/1
VF/1021891/1
VF/1000974/3
VF/1105916/1
VF/1 020705/i
VF/1000969/1
CA State Seller's Permit 101-135239
CA State Seller's Permit 245384864-00001
Deparb'nent of Motor Vehicle, Vehicle Dealer/ License Number 97772 Department of Motor Vehk.le, Vehicle Dealer License Number 97771 Deparhnsnt of Motor Vehicle, Vehicle Dealer License Number 43609 Bureau of Automotive repair Regista)ion # ARDOO296319 123120 CA State Sellers Permit 23278'l952-00001
City of Watsonvllle Buslness License Number 1792
City of Watsonville Business License Number 4358
Fictitious Business Names from Santa Cruz County for National Auto Fleet Group FBN: 2017-0000138 Califomia General Resale Certifimte
Dun & Bradstreet Number: 023680653
Govemment of The Distrid of Columbia Certificate
Government of the Distrid of Columbia Tax Registration # 7815888160711 City of Los Angeles Tax Registration
Govemment of The Distrid of Columbia CLEAN HANDS CERTIFICATION San Diego Frelghtliner Seller's Pemiit
Commonwealth of Virglnia State Corporation Commission Cerfifi>te State of Maryland Good Standing Certifiute
Kansas Deparhnent of Revenue for Kansas City Peterbilt New Jersey Department of Treasury Registration CerUfi>te New Jersey Business Registration
Notice of Compliance of the Canton City Codified Ordinance Employee lnformation Report for the State of Nw Jersey State of Maryland New Sales and Use tax Lioense '
CA State Seller's Permit 98-037902 00006
South Carolina Deparkment of Motor Vehicles Lk.ense Number 36133 State of South Carolina Retail License
Commonwealth of Kentucky Vehicle Dealer License 1583 20 100 State of West Virginia Dealer License
CommonweaRh of Kentucky Vehicle Dealer License 1581 20 036 State of Tennessee Vehicle Dealer License
17 Provide all 'Suspension or Debarment" information that has applied to your organization during the pasf ten
years.
Not Applicable, none.
Vendor Name: 72 HOUR LLC
Dor:uSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA Bid Number: RFP 091521
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DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA Table 3: Industry Recognition & Marketplace Success Line
Item Question Response'
18 Describe any relevant indushy awards or reoognition fhat your company has reoeived in the past five years
National Auto Fleet Group's received its most p+esugious award for Top Placement within Ford Motor Company as the leading dealership in Government Sales. In addiuon, our Chevrolet brand was highly ranked and honored 415 consecutive years by General Motors. 19 What percentage of your sales are to the
govemmen!al sedor in the past three years
Within our fleet division, 90% of our conb'ads within the past three years have been with govemment azounbi.
20 What percenJe of your sales are to fhe education
sector in the past three years
Wifhin the past 3 yeara 90% of our sales have been to govemmem accounts, 20% of which are within the edu>tion sector.
21 List any state, provin6al, or oooperatrve purchasing conhads that you hold. What is the annual sales
volume for each of these contracts over the past three years?
We hold the State of Calffomia contract wnh volumes from 200 to 500 units a year over the past three yeais. In addition, our Sourcewell Contract's 091219, 081716 and 120716 that we have maintained over the past three years has sold combined north of 400 million of Combined Quarkerly Sales.
22 Lisf any GSA mmracts or Standing Offers and Supply Arrangements (SOSA) that you hold. What is the
annual sales volume for each of these mntrads over
the past three years?
National Auto Fleet Group's focus lies on the Sourcewell Contract NAFG holds no other GSA contract, Standing Offers, or Supply Arrangements other than the State of California comract Our annual sales volume is estimated to be no* of $200 million.
Table 4: References/T estimonials
Line Item 23. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name ' Contad Name ' Phone Number"
Port of Los Angeles, CA Mr. Dave Comer 310-72-3794
County of Venkire, CA Mr. Jorge Bnilla 805-872-2044
City of Austin, TX Mr. Matk Sager 512-978-2637
County of San Joaquin, CA Mr. David Myers 209-468-9745 City of Palo Alto, CA Ms. Danitra Bahlman 650-496-5920
Table 5: Top Five Government or Education Customers Line Item 24. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from fhe past three years.
Entity Name Ent$ Type " State/Province " 8copeofWork' Size of Transact}ons " Dollar Volume Paat Three Years "
City of Austin Govemment Texas - TX Purchaser 10-15 Vehicles at once, Vans and SuVs
Over 1M
Los Angeles
Deparhnent of
Water and Power
Govemment Califomia - CA Purchaser Over 120 Vehicles, Vans and SuVs
Over 3M
Port of Los
Angeles
Govemment California - CA Purchaser Over 80 Trucks, Vans and SUVs Over 2M Anne Arundel
County
Govemment Maryland - MD Purchaser Over 40 Trucks, Vans and SUVs Over 4 M City of San Diego Govemment CaliTomia - CA Purchaser Over 500 Trucks, Vans, SUV Over 15M Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Line
Ram Question Response '
25 Sales fonce Our sales force consists of direct and an indirect sales force. Our direct sales force consists of direct employees and partner dealers, which exceeds an employee coum of 300 perionnel both full time and part fime. Many of our sales force are spread across the US and we leverage our relatlonships with our larger class dealerships to service the members lower dass vehicle needs as well. A cross sales force. These individuals help suppork our dealerships and NAFG Fleet Division directly. On the other hand, Our indirect sales force made up of upfitfers and partner suppliers consists of over 100 personnel with our parkner network and sales force growing annually.
With both direa and indirect sales force staff working together, NAFG has been able to successfully grow, maintain and service the demand of the mt.mbers. As the number of your members grow, we will oontinuously welmme more staff ko not only meet customer demand, but also to exceed customer expectations.
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DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-FalA7A7104FDA 26 Dealer nehvork or other distribution methods. Our franchise network in Canada and the L1.S. Is fortunatety seoond to none. Our 15 pmposed OEMS previously mentioned, all of whk.h have established a presence nationwide with factory stores strategically placed where all members >n receive service and complete warranty repairs with their respective products.
Simple put the North American and Canadian automobile suppfy chain network is one of the best in the world. Of the 15 brands we represent, the OEMs have put In plao a dealer network across all 50 states that will allow us to best seive all members.
27 Service foroe. The 15 manufaaures we represent have thousands of service locatlons that would be easily accessible to all your members. Service cemers and warranty repair facilities for all 15 0EMs are ample and ready to help service our members and their needs. However, Alaska and Hawaii may be exoepuons as they may have fariher disiances between franchises where members on utilize the repair services. 28 Describe the orderlng prowss. If orders will be
handled by distrbutors, dealers or others, explain the
respective roles of the Proposer and others.
The member may order their vehicles by navigating to our website, www.NationalAutoFleetGroup.mm and going through the step-by-step process to generate an online quote or by >lling one of our representatives at 855-289-6572 or by sending NAFG an email at Fleet@NationalAu!oFleetGroup.mm.
Orders are then processed diredly to the manufadurer who will work to supply the vehide to the ship- to lo>tlon for upfitkinig or end user desired delivery locaUon. 29 Describe in detail the process and procedure of
your customer service program, if applicable.
Include your response4ime capabilities and
commitments, as well as any in>ntives that help
your providers meet your stated servi> goals or
promises.
To best demonstrate our Customer Service program, kindly reference the ZIP file oMember Walk Thmugha that is attached in the Additional Documents folder. Please begin with and review in order that is explained below:
How Members Can Get Quotes Online: A member i.an obtain most quotes by visiung our websffle www.NauonalAutoFleetGmup.com where a simple one step form is needed for registration. This is to protect the price information from nonmembers. Once a member registers they will receive an automated welcome email with a demo video on how to use our site. Members will gain ac>ss to there very own dashboard which will house all there quotes in one safe secure login. Member's >n seled which brand they are looking for and model year. Our site shows all the categoiies the brand offers such as: Cars, Vans, SUV's Trucks and Chassis Cabs. Members will then be able to drill down for the right selection by picking from the filter menu of what >b there looking for (Regular, Extended or Crew) to 2 wheel or 4 wheel drive down to the bed length there looking for. All fadory options are then presented for The member to select from, this will show all current faciory omerable options, taking the guess work out for the member. Once a member selects a desire build, they will see there Sourcewell Price report showing the MSRP, there mntract prlce, the saving in real dollars and as a percenfage. In the PDF example you can see a saving of $ 9,175.96 of 22.345% to the member showing a significant savings. Members then >n chose to add extra's to there order like extra keys' service manuals, sales tax and even request an upfit to be added to there quote. Lastly they will be given a complete turn key quote package to prlnt which will include there customized Quote 1€ , Descrlption and Specifications of what they built.
How Members and Llpflffers can Partner with NAFG: Our dedicated website www.NAFGPafner.com was builf to accommodate the member who would like a t.rfain upfitker to upfit there vehicles. It was also built for upfitters to have a place to go where they can find information on how to parhier with NAFG to betier setve there local members.
Example of A Member with Llpfit Quote: This is an example of how we use our Cab Chassis and combine them with an upffl to provide a tumkey soluiion for the member in a simple to follow fomiat.
ETA System for Members Walk Tlvough: This is where members can easily oome to our website, the same website they built there chassis on and track Uiere order like they would a UPS package. We have a very simple display on our homepage 'Track your order where members can enter one oT the following: Purchase Order Number, Quote ID, upfit Quote ID or vin to easily see there in the process there particular omer is in.
Courkesy Confirmatlon Explained: Afier NAFG receives an order from a Member, we always like to send them a Courtesy Conflmiation. This is were the member will double check some particulars on there order like, Color, Quantity, Upfit and Specificatlon's are all correct before order placement. We also like to ask fot title information at this point so we can help process the papenvork at deliveiy pmmptly.
Faciory Order Cut Off Notices: Here is were we like to highligm were members can access any upcoming factory order cut off dates. We walk them through the process step by step to ensure everyone knows the upcoming order cut off date, we even print this infomiation (if known at the time) rlght on the cover page of ihere quotes.
Validation Walk Through Example: To demonstrate a prlce validatlon, we show what a member would see when they build a huck on our site. At check out the member would see The Total Conflgured MSRP of $ 35,730.00, A Sourcewell Price of $ 27,331.68, Total Saving of $ 8,398.32 or 23.505% for a 2020 F-250 followed by the prlcing page which shows the Minimum Disoount of at least 18.50%. As you see we provided an additional 5% discount on top of the 18.50% contraa discount This would be the case in most instances.
30 Describe your abilihy and willingness to pmvide your pmducts and services to Sourcewell parkicipating
entities in the united Slates.
Our willingness and ability to servi> members nationwide is unparalleled. We have dedicated staff 5 days a week, from 7am to 7pm standing by ready to assist any member help find the best solution for there needs even if helping assist them to the best Sourcewell Contrad that could be a solution. We have a dedicated live chat feature on our online quote generating website In case any member has any tmuble at all in building there quotes. NAFG has established a chain of suppliers who are at the ready to serve if ulled upon by any member. We are here to help. 31 Descrlbe your ability and willingness to provide your products and services to Sourcewell paficipating
entities in Canada.
We are willing and eager to soon extend our business model and network into Canada. We believe partnering with loll Canadian based dealer groups is key to success in the Canadian market. NAFG's oompet+tive pricing as well as a simple US Dollar to Canadian conversation will help NAFG expand into the Canadian market for participating Sourcewell members. 32 Idenfify any geographic areas of the united States
or Canada that you mll NOT be fully serving thmugh
the proposed contrad
Natonal Auto Fleet Group will handle servicing 100% of all geographk. areas located in the United States. Although it is unclear what unseen obstacles we may fa> in Canada, NAFG is oommitted to building the same model to service Canada and pmviding the same level of customer satisfadion, service, and care as in the Llnited States.
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DocuSign Envelope ID: CF25B'l3B-7BO9-48BC-B85D-F1A7A7104FDA 33 Identify any Sourcewell parUcipaung entity sectors
(i.e., govemment, education, not-for-pmffi) that you
will NOT be fully serving Thmugh the pmposed
ontract. Explain in detail. For example, does your
company have only a regional presence, or do oiher
moperatlve pu+chasing contracts limit your ability to
promote another contract?
NAFG will continue to servk.e all Sourcewell Members through our 24 hour a day. 7 days a week online porkal with the exclusion of Non-Prot'h. unfortunately, Non-Profits are oflen not eligible for the same disount's govemment entiUes are qualified for. However, Non-Pmfits are sub%ct to a different pricing program and will be evaluated on a case to case basis. 34 Define any specific contrad requirements or
restrictions that would apply to our participating
enffi'es in Hawaii and Alaska and in LIS Teriitories.
The only possible logistiml constraints we may face is the shipping cons!rainhi for shipments arriving in AaSka, HaWaii and US Territories. For example, we Oflen provide members in uaSka Or HaWaii With vehicles that often have upfits. To circumvent this potential issue, members allow us to add these exh'a shipping and pork oosts to their quotes.
Table 7: Marketing Plan
Line
Item Question Response "
35 Describe your marketing strategy for promoting
this contrad opportunity. Upload
representative samples of your marketing
materials (if applicable) in the document
upload section of your response.
National Auto Fleet Group encompasses a variety of markefing strategies to pmmote our products and services to streamline the vehicle purchasing process for government entitles. Below are a few strategies used to serve as the gateway between our business and public agencies.
Website and Inbound Marketing: The creahon of a professional customer-focused website is one of our main features to market our products and services. The NAFG website encourages our members to interact and browse through producis offered along with prcing and infomiation about National Auto Fleet Group. Inbound marketing is created when potential members are directed to the mmpany website. With this method, we are able to not only conned wfflh members but to put the purchasing ability into the hands of each member.
Our inbound marketing strategy attracts members by creatlng valuable content and experiences tailored to the needs of each individual. Examples indude email campaign flyers on our products. informative and how-to videos, social media and engaging members with top-notched customer service to build brand awareness.
Email Marketing: One of the main strategies used to engage cunent and potential members is Email Marketing. Our emails include different types of flyers that consist of information of the Sourcewell contract, promoting manufacturer brands, holiday themed flyers, disooums offered to firat time buyers, important cutoff date reminders and upcoming producbs and evems.
The use of marketlng campaigns plays a major role in enhancing the gmwth of our client database. Emails are a big pari of our daily lives due to government agency employees utilizing emails as their main source of communicatlon. We use campaigner.com as the emailing platfomi to reach our target members. Videos and descriptive images are used on all flyers and are compatible with a desktop or mobile device. Messages are short and to the point with links leading to the Soura=well and NAFG homepage. The Campaigner email system allows the ability to track email actlvity based on open rate, unsubscribes and link clicks which is beneficial to understanding email effectiveness.
Once potemial members are dirticted tO Our WebSite, they are welcomed With a Wide range Of OptiOnS tO explore an atray of our products and services. They are able to register to become a member, view pricing, explore available in-stock vehicles, view how-to-videos, build a vehicle online io request an immediate quote or use our live chat assistant or call/email for live support.
Face to Face Marketing Strategies: This strategy has pmven to be successful in generating leads and creating lasfing relationships by developing genuine mnnections with prospective members. National Auto Fleet Group attends several trades shows per year to engage members and put a face to the company. This in person meeting aids to build the brand by nurkuring relationships between members and other vendors associated through the process. Trade shows attended include GFX, IAPPO, NIGP, ACT, CAPPO, and CASBO throughout the United States.
NAFG has many opportunities to make in person presentations to propose products, services offered and to answer any questions potential members may have. These PowerPoint Presentations include topics on NAFG/Sourcewell process, how to facilitate the vehicle purt.hasing without bidding. informational videos, and the brands and services we provide. These meetings have been held at lool clties, counties, school districts, water districts and ports.
Relationship Marketing is a vnal strategy used in building and maintaining long-term relationships practiced by National Auto Fleet Group on a daily basis.
NAFG strives to create a positive and supportive oonnection with members by providing personalized and responsive customer service praaices. The sales team has worked tirelessly to focus on providing outstanding customer suppork to create a powerTul rapport with existing and new members. By going above and beyond, they have enhan>d existing relationships and executed customer loyalty with repeat businesses.
They strive to deviate from the "Car Salesperson" mentality which is 100% sales driven to a more product and customer service approach by instilling a sense of confidence in our clients. The goal is to regularly assist dients and address any needs and concerns even affer the purchase has occurred. The strive to focus on solution selling vs. product selling develops into a mutually beneficial agreement for members and the business.
Below are a few examples on successful relationship marketing from our Fleet Department:
We had a member >II in to request financing/lease options for a truck needed through our National Auto Fleet Group/Sourcewell vehicle mntract. I contacted another Souroewell vendor, Matk Geiselhart from NCL Gov Capital and he was happy to aSSiSt with a financing quote. The member also requested to trade in a current vehicle in their fleet and was directed to Govdeals lor assistance in removing the outdated unit through an auction. The member was able to utilize three Sourcewell contraas to complete his b'ansaction which simplifled the entire process. The member was very satisfied with the amount of care and ease through his experience and became a repeat customer. By utilizing a cross-selling strategy, Natlonal Auto Fleet Group became his one stop shop to fulfill all fleet vehide purchasing needs. 'J had a member call in desperate to o5tain a new trut.k because an employee had goffen into a serious accident and had the truck totaled. [)ue to covid restridions, most manufadurers are cunently experiencing microchip shortages which relays to production delays at the factoiy. We were able to direct buyer to our in- stock inventory on the NAFG webslte and member was ecstatic to locate truck to meet their needs. Instead of having to wait 30 weeks to receive the new vehicle, member was able to obtain the new truck within 3 weeks."
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
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DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA 'J once had a member contact us two years afkey puichasing a vehicle from us. They had a malfuncUon the liftgate on the box truck which caused a logisti>l nightmare. I was able to oontad one of our body that upfitFed the lift gate installation and a service technician was able to go onsite to resolve the li%ate issue at no additional mst The member was very impressed with the quality of our cuskimer service even affer purchase a
'J had a member request a % ton truck prcing but was unsuie about their budget at the time I took the time to go through each option with the client to provide a Sourcewell pricing quote through multiple manufacturers from Ram, Chevmlet and Ford. This empowered the member to have multiple pricing options review to align with their budget as well as eliminating the need to shop anywhere else. " aWe work with many body companies to assist customers with the body upfitting process. One of our members called in a request to expedite a pariicular vehicle that was held up at one of their local body upfiffers. I contacted the body company representative and put in a request to expedite the upfitting per request of the member. The body company was able to comply with the request and delivery was made sooner than expeded."
Word-of-Mouth Marketing: The positlve qualify of service has led to more sales based on previous customers' impressions on their experience. NAFGas goal is to piovide exemplaiy customer service fhroughout the entlre purchasing process to encourage repeat business and advoute services to other members. NAFG has been fortunate to experience multiple instanoes of leads generated based solely on marketng though our existing customers.
Cross-promotlon: National Auto Fleet Gmup is currently collaboratlng with another Sourcewell Vendor, NCL Govemment Capi(al to promote each other's pmucts and services. NCL Govemment Capital specializes in providing competltive equipment financing programs for municipalities and public education entities across the Llnited States. As a team, NCL and NAFG produced a variety of marketing materials such as videos, flyers and info graphs to pmmote purchasing and leasing opporhinities.
Hoglund Bus Company is another cmss-promotion vendor NAFG had the opportunity to create a parh'ership Flyers were created to adveriise Chassis from NAFG along with a variety of bus bodies fmm Hoglund Bus Company.
cross-promotion, companies exchange knowledge and provide endorsements on websites. social media, and email aampaigns. This strategy creaies an influx of new leads, brand awareness, increased sales and recurrence of cusfomers. National Auto Fleet Gmup will a:inunue to create new par(nerships and facilitate more cmss-promotion opportunities in the near future to provide tumkey solutions for a varlety of vehicle purchasing needs.
Coming in 2022, National Auto Fleet Group will be launching a NAFG Partner Website to further increase business growth. The website www.nafgpariner.com is expecied to launch next year in 2022. The site encourages body upfitting companies throughout the United States to partner up with NAFG to bemme a preferned member. The benefits of beooming a preferred member include endorsements on website and social media avenues along with word-of-mouth referral for clients with upritking needs. Our dedicated public relaUons repnesentaiive will condud phone and in person meetings io discuss the advantages of parinering up with NAFG, therefore generafing more cmss-promotion opporhinities.
Members from govemment agencies are encouraged to go on the site to search for loml body upfitUng companies they aye interested in working with. As a prerequisffle in becoming a preferred vendor, they are required to advertise NAFG and the Sourcewell contract on their business website and refer their dients to purchase their cab/chassis needs through NAFG. This establishes a partnership that will generate increased sales all around. We are still currently building the website and interading with body companies across the United States that would be imerested in parbiering up with NAFG.
Vendor Name: 72 HOUR LLC
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Bid Number: RFP 09al521
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DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA 38 Describe your use of technology and digital
data (e.g., social media, metadata usage) to
snhanoe marketing effectiveness.
Somal media plays a crucial element in the way people communk;ate and conned with each other.
Linkedln is the go-to platfomi used by NAFG as i! offers a variety of ways to expand our network by lomting and connecting with relevant professionals in the industry. National Auto Fleet Group has utilized Linkedln to engage current and potential members through personalized messages and posts. Personalized messages include thanking them for registering on si!e as well as directing them to on our link to the website, Linkedln, YouTube, Facebook and Instagram oompany pages. The goal is to unite with people already on our database as well as people that would benefit from our pmduds and services. Cumint flyers or messages about our mmpany are also posted on the Linkedln sue to generate and at!rad more business. Tlme is also spent on reading posts fmm connections and observe any needs that Natlonal Au(o Fleet Group may assist with.
National Auto Fleet Group has begun utiliz'ng video marketing shaJies to fuither promote and market pmducis by engaging on social media channeils and email flyers. Programs such as Vimeo, Video St.ribe, Cartoon Animator, Adobe Animate, Illushate, Captive, Photoshop and Movavi Video Editor Plus are employed to edit and create videos to assist in endorsing our ompany. The following videos were recently created by our marketing department along with outside video pmdudion companies:
Explainer Video: The first video created was a 90 seoond explainer video about National Au!o Fleet Gmup that used animated charactera to visualize our pmducts and servi>s along with information on the Souzewell awarded mntract The video has been incorporated into all our weekly email flyers and social media pla!forms as an Informative video on our produds and how to purchase vehicles off Souraiwell Govemment Conb'act.
How To Videos: National Auto Fleet Group has also created step-by-step How-To videos on the process to purchase both Light Duty and Heavy-Duty vehicles off the contract In Stock Vehicles: This video showcases our in-stock vehicles available and the prooess of requesting a quote.
ETA Tracking System: This video was created to not only introduoe but to enoourage clients to self-track their vehlcle status.
Holiday Themed Videos: These amusing videos were created to celebrate the holidays and add humor and lighh'iess to our company and produds sold.
Cmss Promotion Video: This video markets our relationship with NCL Govemment Capital and Sourcewell to endorse EV vehicles.
Videos for social media: Mini videos were created to adveruse new vehk,les available, pricing and cutoff date reminders.
NAFG has recently !ntroduced a newly built live chat feature on our webslte for customer oonvenienoe as well as improving customer senilce. Vlsitors have acoss to chat with a live sales represemative 24 hours a day, 7 days a week. With this feature potential customers are provided with another avenue for assistance in addition to emailing and phone mlls. The benefits of a live chat option include quicker response time to assist buyers in reaching a purchasing decision and answer their questons.
Impmving customer servioe will also lead to increased sales, customer loya§ and engagement. Many studies have shown a stmng correlation between live chat and increase in oonveraion rates. Potental clients appreciate havlng their questlons answered in real-tlme when tying to build a vehicle quote online and allowing the user to multi-task different projec!s.
37 In your view, what is Sourcewell's mle in
promoting contracts arising out of this RFP?
How will you integrate a Sourcewell-awamed
contract into your sales process?
Sourcewell's mission states: aOur commitment to service and exceeding client expectations.' This statemem integrates with our relationship marketing strategy with our a:immitment to go above and beyond for all our members. Sourcewell is a trusted brand that government emities can rely on to access a wide variety of products and services for their everyday needs. With over 40 years of partnerships and relationship building, they are the glue that mnnects govemment education, and nonprofit agencies to companies of all sizes to offer tumkey solutions to their needs.
Sourcewell is also a reliable resource for vendora by not only connecting with potential piospects but by providing valuable marketing materials readily available for download on their website. Resources and tools provided include flyers, vendor training videos along with complian> information.
The Sourcewell brand integrates a thorough documentation review of all vendors prior to awarding their cooperatlve contracts to ensure products and services are from reputable vendors. The brand pmvides a sense of legitlmacy of our company name and members recognize that pioducts and services are from reliable sources that will mee4 their needs.
Sourcewell's aim is to simplify the purchasing and procurement process of govemment emities by eliminating the mstly bidding procedure. The pmcess of researching the right vendor is not only stressful and time- consuming bui can be expensive as well. Sourcewell has completed the bidding for govemment entities which simplifles the overall purchasing prooess by providing access to competitlvely bid oontracts procured by a govemment agency.
Sourcewell has provided NAFG with overwhelming opportunities to work with govemmem agencies across the United States. The Sourcewell name represents a high standard of integrity and ethi> which is a dynamic National Auto Fleet Group is proud to be park of. Sourcewell members have access to a confract that is more flexible than the standard bidding process. Sourcewell is an organization that aids government entlties to stay competitive without the frustrations and issues involved with the traditional bidding process. This contract can be customized to meet the unique needs of each client The sales team has incorporated not only this standard of imegrity in their sales praiice ensuring clients' purchasing needs will always be met.
The cost savlngs and stress-free nature of the cooperative contracis favors that of the traditional bidding process. tt enables vendors to work with qualifying government entities in a more e&:ient manner. We vow to maintain these levels of standards across the board throughout all departments within the oompany.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
120
DocuSign Envelope D: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA 38 Are your pmducts or servi>s available
thmugh an e-procurement orderlng pro>ss? If
so, descrlbe your e-procurement system and
how govemmental and edumtional customers
have used it.
Our website provides a hands-on empowering appioach to ordeiing vehicles online. Clients >n search thmugh many vehk.les makes and modeils with the ability to customize a vehicle tailored to their specific needs of their agency. A personalized quote with pricing >n be available in as little as 5 minutes depending on the complexity of the vehk.le. If upfitting is needed, the buyer mn list the details of the up-fit while building their vehlcle on our website to remive a complete quote or a sales represematme mn be reached thmugh phone, smail or our new live chat feature built on our websRe.
We have recently created and uploaded a "How-To Videosa sedion on the homepage of our website which highlights a step-by-step process on how to build an online quote. This infomiative video demonstrates how to navigate the website in how to generate a vehk;le quote with or without upfitfing options. It begins by explainlng how to register on our website as a member and then details on how to select vehicle model and type and the factory options needed.
On> a customized quote is built, clients have the option to finalize the sales tansaction by submitUng a purchass order to our sales team via email. This ghies oomplete autonomy to the dient to purdiase vehides without the need to speak to a sales mp. If assistancs is needed, they un contact sales through email, live chat or phone.
If assistance is required to build a quote, our sales rep is also available to walk a client thmugh the e- procurement pm>ss step by step. This ensures someone is available to answer any questions if needed and empowering the client to make any future purchases on their own. Clients may also call or emall the needs of the company and receive a customized vehicle quote.
Table 8: Value-Added Attributes
Line Hem Question Response '
39 'Describe any ptoducf, equipmeni
maintenance. or operator training
programs that you offer to Sourcewell
paM;ipating entities. Include details, such
as whether (raining is standard or
optional, who provides training, and any
msts that apply.
National Auto Fleet Group extends any and all pmduct, equipment, maintenance and operating programs pmvided by the Manufaciurer diiecUy to Sourcewell participating entiiies during the quoting process. The manufatturer will provide quotes to the member based on the vehicles class and size, and geographic location.
NAFG will always pass these quotes onto members and treat them like an upfit to the vehide. 40 Describe any technological advances that
your pmposed pmducts or services offer.
Technologiml acomplishments by Manufamres like Ford Motor Company and General Motors serve members by keeping many models available for members to choose fmm. Addiuonally, NAFG allows members the ability to choose to elechffy their vehicle by opting into the Motive Power Systems we >n still help supply this kind of an upfit. For more information, we have at!ached the product and pricing infomiatlon within the "Llpfits Availablea and "All 15 Manufadures" ZIP files under the supponing documents por!Ion of the application. 41 [)escrlbe any agreen" initiatives that relate
to your company or to your products or
services, and include a list of the
cerufying agency for each.
. National Auio Fleet Group helped create the Climate Mayor Purchasing Collaborative by partnering with over 400 Mayors nafionwide. This initiative was cieated for the benefit of members who wanted to creafe and sustain an all-electrlc fleet We offer 100% purely electric vehicles your members to choose from. Some popular models include the Chevrolet Boll Ford Fusion, Ford Mustang Mach-E, as well as Ford's all electric F-150. We are confident that as more OEMas mminue to manufacture new electnc vehicles, we will provide them for members to select fmm. More information about this initiative can be found ak www.Drlveevfleet.org 42 Identify any third-parky issued eco-labels,
raUngs or cerUfitJons that your company
has received for the equipment or
products included in your Proposal related
to energy efficient or oonservatlon, life-
qcle design (cradle-to-cradle), or other
green/suAiinability faiors.
NAFG has the California Alr Resource Board (CARB) Certificate as well as the Ford Qualified Vehicle Modifier Ceitificate on file with some of our pariner suppliers and upfitiers hold these cedifit.lions and these cerUfi>tlons help illustrate how each vehicle conserves energy and remains enemy efficient 43 Descrlbe any Women or Minority
Business Enuty (WMBE), Small Business
Entlfy (SBE), or veteran owned business
certifications that your ompany or hub
parhiers have obtained. Llpload
documentation of certification (as
applicable) in the document upload
settion of your response.
NAFG holds a current partnership with many suppliers some of which are veteran owed such as Pacific Truck Body located in CA. Our Ford, Chevrolet and Ram,Jeep,Dodge,Chrysler stores are joimly owned and operated by Minorities.
44 What unique attnbutes does your
company, your produds, or your servi>s
offer to Sourcewell participating entities?
What makes your pmposed solutions
unique in your industy as it applies to
Sourcewell parkiclpating entities?
. National Auto Fleet Gmup was not only built on dedi>tion and hard work, but also through quantifiable metrics that diredly measure the results of our efforts to ensure real goals are ming measured and met.
Through measuring results, NAFG takes responsibllity in ensuring we deliver only the best customer care to your members. NAFG offers members 24 hour website access to customer support to personably walk members through any questions they may have. No matter what the Issue may be, we always think outside the box to help members find a solution.
Bid Number: RFP OG)1521 Vendor Name: 72 HOUR LLC
'11
121
DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA Table 9A: Warranty
oesCribe in detail 'your manufacturer warranty program, including COnditiOnS and requirements tO quality, ClaimS procedure, and overall structure. Y Ou may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below.
Line Itam Question Response '
45 Do your waminties cover all products, parks, and labor? Each of the 15 manufactures we represent cover their own products, parks, and labor. All warranty information may be found in our attachments under the ZIP File "All 15 Manufacturesa.
46 Do your warranties impose usage restrictions or other limnations that adversely affeci a:iverage?
Prior to purchase, members should be aware of each manufamrer's restrictions. Such as improper use of the vehicle may result in disqualification of coverage under the OEM's warranty. An example of this may be an F-350 being used for a police related pursuit, which may void >rmin warianues. At!hough, we always weloorne and enoourage members to con!act us for their parik.ular wari'anty mverage.
47 Do your warranties cover the expense of technicians' havel time and mileage to pefomi warranty repairs?
In some cases. manufacturers will tow a member's vehicle to the neatest warranty repair facility in case of a breakdown and cover expenses, but prior appmval is required. 48 Are there any geographic regions of the United States or Canada (as applicable) for which you cannot provide a
wrkified technician to peform warranty repairs? How will Sourcewell participaUng entities in these regions be provided service for waminty repair?
This may vaiy from manufacturer to manufadurer. Thus, we enoourage members to call in prior to purchase and inquire about ffieir specific region and how their warranty repairs will be covered with their manufacturer.
49 Will you wver warranty service for items made by other manufaciuters that are part of your pmposal, or are these wari'anties issues typically passed on to the orrginal
equipment manufacturer?
All warranues are typi>lly passed on to the original equipment manufadurer and any upfit warranty will be passed on to the upfRiei to perTomi.
50 What ane your proposed exchange and retum pmgrams and policies?
If a member changes their mind, NAFG mll quickly make every effort to change or canoel the order with the faaory. However, onoe the manufacturer begins producing the vehicle, there are no changes, exchanges, or refunds available. The order is then deemed non-cancellable.
This indudes any upfit equipment an upfitter has ordered for the unit 5-1 Describe any service contract options for the items included in your pmposal.
NAFG offers any and all manufacturer service mntracts for all membeis. There are several parameters in which a service contract may be customizable. These customized service contracts will be treated as add factory options and following the same discount schedule provided in the prlcing file.
Table 9B: Performance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure. and overall structure. You may upload representative samples of your performance materials (if applicable) in the documem upload section of your response in addition to responding to the questions below.
Line
Item Question Response '
52 Describe any performance standards or guarantees
That apply to your services
The only guarantee we can ever provide is the guarantee that we will treat and help every member that comacts with respeci, integrity and professionalism. 53 Describe any servioe 8tendards Or guarantees that
apply to your services (policies, metrics, KPIs, etc.)
NAFG and sitaff uphold high standards with how we provide service to the members, not only holding each other accoun!able but by embracing member feedback of how we ain improve. Then we ad upon it and Implement impmvements.
Table 10: Payment Terms and Financing Options
Line
Item Question Response '
54 Descrlbe your paymem temis and accepted payment
methods?
Siandard paymenf terms are Net 20, with a 10 - day grace perod. 55 Desciibe any leasing or financing options availa51e for use by edu>tional or govemmental enfles.
. In order to provide leasing or financing options, NAFG has partnered with National Cooperative Leasing to offer leasing terms for Sourcewell msmbers for all NAFG quotes under the Sour>well oontrad. For furter review, we have atkached a PDF >lled "NCL Sample Lease' in the 'Member Walk Through'a Zip file. 56 Descrlbe any s(andard transaction documenfs that you propose to use in connection with an awarded contract
(order forms, terms and conditions, service level
agreemenis, etc.). Llpload a sample of each (as
applicable) in the document upload section of your
response.
National Auto Fleet Group's transaction process (Purchase Order) is closely tracked, well documented, and neatly organized to monitor each transaction performed Through our Sourcewell Contract. This way, NAFG mayproduce swifi and accurate quarterly reporking. 57 'Do you ac>pt the P-aird procurement and payment
process? If so, is there any additional cost to
Sourcewell paiticipating entities for using this process? Yes, NAFG accep!s up to $2,500 per vehicle. However, any dollar amount higher than $2,500 mll requlre a P-card/ Credit Card transactlonal fee that would be passed onto the member Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
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DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-FlA7A7al04F[)A Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line
Item Question Response "
58 [)escribe your pricing model (e.g., line-itsm discounts or produm-category discounts). Provide detailed pricing data (including siandard or lisi pricing and the Sourcewell discoumed price) on all of the items that you wam Sourcewell to consider as part of your RFP response. If applicable, provide a SKU for each item in your proposal. upload your prk.ing materials (if applicable) in the document upload section of your response.
National Auto Fleet Group is ofTering Line-Item Discounts Off Manufacture Suggested Retail Price for 15 manufacturers that is detailed in the Price File.
NAFG will also offer any Upfits to be added to any and all vehiclesa that members wish to add. Details are located on the Price Summary Page in the Price File. 59 Quantify the pricing discount represented by the prk.ing proposal In this response. For example, if the pricing in your response represents a percentage discount fmm MSRP or lisl state the per>ntage or per>ntage range.
NAFG has an provided offeiings from 15 Brands/OEMS and there respective percentage off vary and are detailed in the "Price File" zip Each Manufaaure Range is detailed in the tabs below, here is an OVerVieW
Chevmlet fmm -.077 to 24.45 %
Ford Motor Company from -5.19 to 23.31 %
GMC fmm 6.14 to 22.45 %
Ram from 4.99 to 14.23 %
Dodge from 3.09 to 9.96 %
Jeep from 1.38 to 4.17 %
Chrysler from 1.65 to 4.55 %
Toyota from .03 to 8.98 %
Honda from 134 to 4.9 %
Nissan from -.085 to 14.B* %
Buick from 2.36 to6.08
Kia from .69 to 8.39 %
BMW fll)m 3.8 iO 4.77 %
Cadillac from 4.22 to 6.77 %
Volkswagen fmm 2.17 to 2.48 %
60 Describe any quamity or volume discounts or rebate pmgrams that you offer.
If clients are considering an order of 150 or more unlts. we encourage members to contact us for any additlonal disounted quotes.
61 Propose a method of facilitating "sourced" pmduds or related services, which may be refem.d to as "open marketa items or 'nonstandard options'. For example, you may supply such items "at cost" or "at cost plus a percentage,' or you may supply a quote for each such request. 'aspen Market" produds or 'Soured Goods" will be consldered and treated as regular upfits. However, they may be quoted up to a 10% mark up, ff appli>ble. 62 Identfy any element of the total cost of acquisiiion that is NOT included in the pricing submitted with your response. This includes all additional charges associated with a purchase that are not diretfly identified as freight or shipping charges. For example, list costs for items like pre- delivery inspecTion, insfallation, set up, mandatory training, or initial inspection. Identlfy any paf'es that impose such costs and their relationship to the Proposer.
All consideratlons have already been taken into account in its entirely. The Prce Summary Page and Pri> Table contained in the price file includes all considered costs. Although if a member requested a specialized quote for a unique situation that requires special training, direction, or installauon, the additional costs would be added as a pari of the upffi and then included inside the member's quote. 63 If freight, delivery, or shipping is an additional cost to the Sourcswell pariicipating entity, desciibe in detail the oomplete freight, shipping, and delivery program.
All manufadures charge a standard 'Factory Destination Charge". However, that is separate from the freight/destination oost that membera may incur to ship a vehicle to and from an installer, if appliaable. These subsequent locational movements may bare additional fneight costs that will be outlined within the meimbers quote for their review prior to purchase.
64 Spscifically describe freight, shipping, and delivery terms or programs available for Alaska, Hawaii, Canada, or any offshore delivery.
Freight, shipping, and delivery temis among these regions sometimes mrry additional logistiml charges for added ferry, port and driver msts from both to and fmm the mainland. These added costs will be disclosed on the quote for members to review and approve pnor to purchase.
65 Descrlbe any unique distribution and/or delivery methods or options offered in your proposal.
National Auto Fleet Group already has a well-established Automobile Franchise Distribution Network that allows for swift and relatively seamless delivery to members and their end users.
Table 12: Pricing Offered
Line
Ram The Prtcing Offered in this Proposal is: " Comments 66 c. better than the Proposer typically offers to GPOs, cooperative pmcurement organizations, or state purchasing deparhnents. NAFG Strives to offer the best overall value to the member with
each and every quote.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
'l'l
123
DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA Table 13: Audit and Administrative Fee
Line
bm Question Response '
87 Specifically describe any self-audit process or program that you plan to employ to verify compliance with your proposed Contract with Sourcewell. This process includes ensuring that Sourcewell participating entities obtain the pmper pn't.ing, that the Vendor repoits all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to Sourcewell. Provide sufficienf detail to support your ability to repork quarterly sales to Sourcewell as described in the Contract template.
Sourcewell parlicipating members are able to obtain proper piicing directly from our website, where they are able to use our user-frendly design to build and price their vehicles. The NAFG is updated daily to reflect updated manufacturer MSRP information. Our system will pmvide members with an accurate quote 99.99% of the time. In addition, NAFG has a stream line and organized process hat calculates administratve fees and allows NAFG to give a tumaround time of 15 - 30 days for quarterly repom.
68 If you are awarded a contrad, provide a few examples of intemal metrks that will be tracked to measure whefher you aie having suzess with the oontrad.
One of the intemal metiics NAFG uses to track and measure suocess with flie Sourcswell Conb'ad is maintained through our website. Our website keeps a detailed log of quotes that members are generating. We oversee and keep tiack of how many quotes are being generated and which quotes are met with a purchase order. Every month we evaluate our sales indicators and closely monitor the volume and frequency of sales.
One example is by evaluating which members are purchasing from our pla!form - new members or frequem members to ensure we are gromng our member base. We use these metrics to measure our pmjected gmwth rate and work to ex>ed our expectations.
69 Identify a proposed administraUve fee that you will pay to Sourcewell for facilitating, managing, and pmmotlng the Sour>well Confract in the event that you are awarded a Contral This fee is typically calculated as a parentage of Vendors sales under the Confract or as a per-unit fee; it is not a line-item addition to the Memberas oost of goods. (See the RFP and template Contract for additional details.)
NAFG will submit $ 300 per vehicle purchased ihmugh NAFG and $ 200 per vehicle purchased though our parkner dealer Alan Jay Automotive. For the purpose of an admin fee there are no other partner dealer groups considered
Table 14A: Depth and Breadth of Offered Equipment Products and Services Line
bm Question Response '
70 Provide a detailed description of the equipment.
products, and services fhat you are offenng in your pmposal.
NAFG has provided a 'Model Roll Our Charts in the aPrice File" zlp, but of the 15 manufadurers we represent, they have over 100 makes and models for members to choose from that range fiom Class 1-3 and supporting Class 4 Cab and Chassis trucks. NAFG's platforms can add any upfit of their choosing, ranging from toolboxes to Line Mechanic Bodies. Any and all upffis can be added to any one of our vehicles thmugh one of our upfit partner suppliers or by an upffi supplier of the members choosing. NAFG and the supplier will work together to supply members with tumkey quotes. 71 Within this RFP wtegory there may be sub>tegorles of solutions. List subcategory titles that best describe your produchi and servlt.es.
National Auto Fleet Gmup lists the makes and models of all 15 manufacturers we represent under the ZIP File "All 15 Manufachires". These 15 0EMs make up over 100 combined makes, models, and engine combinations for members to select from along with several subtitle "upfits'a detailed for members in the price file.
Table 14B: Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box orovided, as necessary.
Ltns Item Category or Type Offered " Comments
72 Automobiles (- Yes
r No
15 Manufacturers totaling well above 700
makes and models
73 Sport Utility Vehicles 6 Yes
r No
15 Manufackiners totaling well above 700
makes and models
74 Vans (- Yes
r No
15 Manufacturers totaling well above 700
makes and models
75 Trut*s (- Yes
r No
15 Manufacturers totaling well above 700
makes and models
76 Vehicles described in Lines 72-75 above for Public Safety applications
G Yes
r No
15 Manufacturers totaling well above 700
makes and models
77 Conventional imemal combustion models (- Yai
r No
15 Manufacturers totaling well above 700
makes and models
78 Natural gas or propane autogas, hybrid, or aRemative fuel models
6 Yes
r No
15 Manufacturers totaling well above 700
makes and models
79 Eledric powered models (- Yes
r No
15 Manufacturers totaling well above 700
makes and models
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
'aD 124
DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA Table 15: Exceptions to Terms, Conditions, or Specifications Form Line Item 80. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail. Proposer's exceptions and oroposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.
Contract Sedion Term, Condition, or 8peciflcation Exception or Proposed Modfflcation Documents
Ensure your submission document(s) conforms to the following:
1. Documents in P[)F format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded documenf(s) are not either defet.tive, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one ('i ) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1 ) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
125
DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct and reliable for purposes of evaluation for comract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products. or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through vaiid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety.
Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become publk. data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Personso list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/nfac/downloads/sdnlist.pdf:
2. Included on the government-wide exclusions lists in the Llnited States System for Award Management found at: https://sam.gnv/SAM/: or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation. ? By checking this box I acknowledge that I am bound by the terms of the Proposer's Affldavit have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Jesse Cooper, Fleet Manager, 72 Hour LLC
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r Yes (;i No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC
126
DocuSign Envelope ID: CF25B13B-7BO9-48BC-B85D-F1A7A7104FDA Check the box in the column "l have reviewed this addendum" below to acknowledge each of the addenda.
Addendum 6 Autos SUVs Vans Trucks RFP 091521
Wed September 8 2021 08:27 PM
Addendum 5 Autos SUVs Vans Trucks RFP 091521
Tue September 7 2021 07:28 PM
Addendum 4 Autos SuVs Vans Tnicks RFP 091521
Thu August 28 2021 05:55 PM
Addendum 3 Autos SIIVs Vans Trucks RFP 091521
Mon August 23 2021 09:47 AM
Addendum 2 Autos SUVs Vans Tnicks RFP 091521
Sun August 8 2021 09:02 PM
Addendum 1 Autos SUVs Vans Trucks RFP 091521
Thu August 5 2021 03:58 PM
I have reviewed the
below addendum and
attachments (ff
applicable)
Pages
Vendor Name: 72 HOUR LLC
53 Bid Number: RFP 091521
127
Docusign Envelope ID. F41490C1-FB2A-419C-A8ED-E30F112537A3 AMENDMENT#1
TO
CONTRACT # 091521-NAF
THIS AMENDMENT is effective upon the date of the last signature below by and between Sourcewell and 72 Hour LLC dba: National Auto Fleet Group (Supplier).
Sourcewell awarded a contract to Supplier to provide Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories to Sourcewell and its Participating Entities, effective November 4, 2021, through November 8, 2025 (Contract).
The parties wish to amend the Proposal to ensure compliance with Sourcewell"s Procurement Policy and standard government procurement practices.
NOW, THEREFORE, the parties amend the Contract as follows:
Line item 28 of "Table 6: Ability to Sell and Deliver Service" of the Proposal is modified to add the following:
"For Tesla and Mullen vehicles, the Participating Entity will work directly with Supplier when ordering the vehicle. Once a purchase order is issued and received by Supplier, Supplier will work with the appropriate Tesla or Mullen representative to process the order and deliver the vehicle directly to the Participating Entity. All necessary paperwork will be handled directly between the Participating Entity and Supplier." Except as amended by this Amendment, the Contract remains in full force and effect.
Sourcewell 72 Hour LLC
dba: National Auto Fleet Group
,t-T 3igned by:
COFD2A1 30DO6480
Jeremy Schwartz, Chief Operating Officer
reigned by:
FACBB5730C1 E467
Jesse Cooper, Fleet Manager
Date: 2/21/2025 I 4:19 PM CST Date: 2/21/2025 i 2:34 PM CST Socircewell Contract # 091521-NAF Amendment #1